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HomeMy WebLinkAboutAgenda AGENDA Community Services Committee Regular Meeting 5:15 PM - Monday, April 1, 2019 Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way 1. Municipal Arts Commission Appointment - Delgado a) AB - 2347 Mayor Law appoints Mr. Duffy Delgado to the Renton Municipal Arts Commission for a term expiring December 31, 2021. 2. Dissolving Renton Library Advisory Board a) AB - 2336 Community Services Department recommends adoption of an ordinance to dissolve the Renton Library Advisory Board and its membership by repealing Chapter 2-13 of the Renton Municipal Code. 3. TRACK Trail Program & Opening Briefing 4. Emerging Issues in Community Services AB - 2347 City Council Regular Meeting - 25 Mar 2019 SUBJECT/TITLE: Appointment to Renton Municipal Arts Commission RECOMMENDED ACTION: Refer to Community Services Committee DEPARTMENT: Executive Department STAFF CONTACT: April Alexander, Executive Assistant EXT.: 6520 FISCAL IMPACT SUMMARY: None SUMMARY OF ACTION: Mayor Law appoints Mr. Duffy Delgado to the Renton Municipal Arts Commission for a term expiring 12/31/21. EXHIBITS: A. Volunteer Application B. Recommendation Memo STAFF RECOMMENDATION: Confirm Mayor Law's appointment of Mr. Duffy Delgado to the Renton Municipal Arts Commission. AGENDA ITEM #1. a) April Alexander From:notification@civiclive.com Sent:Tuesday,January 8,2019 1:31 PM To:April Alexander Subject:Application for Boards/Commissions/Committees 2019-01-08 01:31 PM(PST) Submission Notification Application for Boards/Commissions/Committees 2019-01-08 01:31 PM(PST)was submitted by Guest on 1/8/2019 4:3 1:05 PM (GMT-08:00)Canada/Pacific Name Value Airport Advisory Committee* Civil Service Commission* Community Plan Advisory Board -Benson Hill Community Plan Advisory Board -City Center Historical/Museum Board* Housing Authority* Human Services Advisory Committee* Library Advisory Board* Municipal Arts Commission*Municipal Arts Commission* Parks Commission* Planning Commission* Senior Citizens Advisory Committee* Sister City Committee -Cuautla Sister City Committee -Nishiwaki Gender Mr. Name Duffy Delgado Address:Th. imail Lt J Phone AltPhone: Resident Yes ResidentSince formerresidence EducationBackground Business Management,Marketing,Electronics Music education,music equipment sales and marketing,OccupationalBackground event sales &marketing,recorded music industry Big Star Studios -music instructor (current)Loud Audio - Mackie and Ampeg sales US &Canada AnewEmployer:.Communications Technology -A/V Sales Director Orca Creative Group -Event Design Sales Director Professional musician active with numerous benefit eventsCommunityActivitiesforPAWS,NW Harvest,ROOTS Youth,Mulkiteo Magic 1 AGENDA ITEM #1. a) and many more.Volunteer with Washington Trails Association As a father,a lifelong resident of Renton and an active member of the community,I’m dedicated to being more active in helping spread arts and music to the citizens of theReasonforapplyrngareabyintroducingandcultivatingprogramsfortheyouth and people of all ages that will bring joy and harmony and benefit the entire community.My unique Day Meetings Day Meetings Night Meetings Night Meetings To view this form submission online,please follow the link below: https://rentonwa.gov/formlone.aspx?objectIdl 5078608&contextld=921 2967&retumto=submissions 2 AGENDA ITEM #1. a) MAR 08 2019 CITY OF RENTON MAYOR’S QEE. DEPARTMENT OF COMMUNITY &ECONOMIC DEVELOPMENT MEMORANDUM DATE:March 5,2019 , cQ_J. TO:Denis Law,Mayor U’-’’ FROM:C.E.“Chip”Vincent,CED Administrator SUBJECT:Proposed Appointment to the Renton Municipal Arts Commission The Renton Municipal Arts Commission currently has three positions open (including one youth position).Renton resident,Duffy Delgado,submitted an application to the Mayor’s office to become a Commissioner and was invited to attend the February Commission meeting.Dully attended the Commission meeting on Tuesday,February 19 and later met for a more formal interview with the Committee formed to fill vacant positions. The Committee was able to discuss with Duffy his background and interest in the arts in general and in Renton in particular and were impressed with his engaging and enthusiastic demeanor.His professional experience in the music industry and his previous experience performing at Renton community and cultural events will contribute to the ability of the RMAC to fulfill its responsibilities to the community. Duffy is highly qualified to fill the necessary role with the Commission and the Commissioners are enthusiastic about the possible appointment to the RMAC. The RMAC has recommended that Dully Delgado be forwarded to you for your consideration.The Commission approved the recommendation following their meeting on March 5,2019. In concurrence with the Renton Municipal Arts Commission,I request that you forward the name of Duffy Delgado to the Renton City Council with your recommendation for their appointment to the Renton Municipal Arts Commission to serve a term expiring December 31,2021. h:\ced\planning\comrnunityplanning\arts commission\commissioners\2018\ced memo to council via AGENDA ITEM #1. a) AB - 2336 City Council Regular Meeting - 11 Mar 2019 SUBJECT/TITLE: Dissolving Renton Library Advisory Board RECOMMENDED ACTION: Refer to Community Services Committee DEPARTMENT: Community Services Department STAFF CONTACT: Kelly Beymer, Administrator EXT.: 6617 FISCAL IMPACT SUMMARY: --None-- SUMMARY OF ACTION: The members of the Renton Library Advisory Board discussed at great length(over 8 months) their role and purpose. The board was formed to transition from a City-run library to being operated by the King County Library System (KCLS), and through the construction of both new libraries. With the completion of these processes, the board feels they do not have a purpose and what they do duplicates what the KCLS boards provides. At the January 16, 2019 Renton Library Advisory Board meeting the members voted to dissolve the board, repealing Chapter 2-13 of the Renton Municipal Code. EXHIBITS: A. 2019 01 RLAB Minutes_DRAFT final B. Draft Ordinance STAFF RECOMMENDATION: Approve the recommendation to adopt the ordinance to dissolve the Renton Library Advisory Board and its membership, repealing Chapter 2-13 of the Renton Municipal Code. AGENDA ITEM #2. a) H:\Boards Commissions\Library Board\2019\2019 JAN\2019 01 RLAB Minutes_DRAFT.docx Renton Library Advisory Board Meeting Minutes Renton City Hall, 7th Floor Council Conference Room January 16, 2019 ~ 5:30 p.m. I. CALL TO ORDER Chair Kim Unti called the meeting to order at 5:30 p.m. In Attendance Members: Laurie Beden, Jaime Greene, Lynne King, Erica Richey, Kim Unti City Staff: Kelly Beymer, Maryjane Van Cleave, Margie Beitner KCLS Staff: Amy Eggler Guests: Brin Hamilton, Photographer II. APPROVAL OF AGENDA Jaime Greene made a motion to approve the agenda as presented. Lynne King seconded. All were in favor, motion carried, agenda approved. III. APPROVAL OF MINUTES Jaime Greene made a motion to approve the October 2018 minutes as written, Lynne King seconded. All were in favor, motion carried, minutes approved. IV. KCLS Photographer to take group photo of Renton Library Advisory Board V. ORAL COMMUNICATIONS/PUBLIC COMMENTS None. VI. CITY REPORT/Kelly Beymer Kelly Beymer noted that Sunset Neighborhood Park is in the 90% Design stage of Phase 2 (completion of Park). Phase 2 is where the playground equipment and the activity portion of the project is installed. Lynne King inquired as to whether the City plans to reopen the restrooms with the expansion to the park. Kelly indicated that the restrooms will be reopened once activity in the park increases. Currently there is no activity in the park other than the non-appropriate behavior. Once the park is established, the restrooms will be on the regular schedule for opening in the mornings and closing at night. Laurie Beden asked if Coulon Park was operated on a similar schedule (opening in the morning and closing at night). Kelly noted that Coulon Park is slightly different in that they have posted hours for the Park, thus the Park is closed at a specific time and restrooms closed at that time. Part of the issue at Coulon is getting cars out of the Park at posted times. It is also noted on signs at the gate to call 911 if your car is locked in the park to have Police let them out. AGENDA ITEM #2. a) City of Renton Library Board Minutes January 16, 2019 Page 2 of 6 H:\Boards Commissions\Library Board\2019\2019 JAN\2019 01 RLAB Minutes_DRAFT.docx Kelly informed the board that the Parks Planning and Natural Resources Division is currently working on updating the Parks, Recreation and Natural Areas Plan. This plan was last adopted in 2011 and is due to be updated. This plan looks at where we currently are and twenty years out; it also involves Community input. They will be working with the recreation community and will also have a steering committee. By becoming certified this helps with eligibility for grants. Kim Unti asked when the City plans on tearing down the Highlands Shopping Center. It is now empty and she thought the original plan was to tear it down as soon as possible once it was empty. Kelly indicated there was no confirmation on the contractor to date. Lynne King also asked if there was any news on 200 Mill. Kelly mentioned that it is the same group who worked on the Second and Main Housing Project. There is no definite news to date, however negotiations continue. There is also discussion about the developer coming in and taking over the leases. This would have to go through Council for approval. VII. KCLS REPORT/Amy Eggler Amy Eggler emailed the KCLS monthly report to the Library Advisory Board members and city staff. The main topic for the month was safety and security at Renton and Renton Highlands Libraries and some changes that have been made to ensure a safe environment for staff and patrons. KCLS hired a private security guard who is currently at the Renton location; however will be working at Renton Highlands as well 1-2 days a week. The goal is to have a random security presence that will encourage patrons to follow the code of conduct and hopefully eliminate unwanted behaviors. KCLS also moved some magazine shelving to open up sight lines and will be replacing soft seating along the bridge deck with tables and chairs in order to discourage some of the congregating that is happening there. Another change is that they are keeping the bathroom doors open to help reduce traffic in them. The KCLS board approved a full time social worker position in the 2019 Budget. This position will be based in the Central Region and report to Community Conduct Coordinator Melissa Munn. This position will be based in Renton and serve as a resource to library patrons and also to the KCLS staff who often have to navigate challenging situations, such as families with small children experiencing homelessness or violent outbursts from patrons. Discussion followed regarding the new improvements. Amy Eggler noted that she had done a quick count of the people in the library prior to today’s meeting and there were 100 people in the Library. Amy also indicated that the new security guard’s role is to support the KCLS staff. They still rely on KCLS staff to be the first line of engagement with library patrons and it is the security guard’s role to provide support and make sure the code of conduct is being followed. AGENDA ITEM #2. a) City of Renton Library Board Minutes January 16, 2019 Page 3 of 6 H:\Boards Commissions\Library Board\2019\2019 JAN\2019 01 RLAB Minutes_DRAFT.docx Laurie Beden inquired about the new Social Worker Position. Amy noted that there was a pilot program in Auburn. They are having meetings with staff to review history and talk about what works. Renton was nominated with three locations and communities that could benefit from this position. The position closes next week and they are hoping to fill the position by the end of February or March. Kelly indicated she would forward this information on to the Mayor and Bob Harrison. Amy Eggler also mentioned that they had a fire reported under the bridge (Cedar River). Kelly Beyer stated that the Parks Division continues to work with Police to post homeless encampments. She also noted that the Public Works Division will be completing some more bridge work in 2019/2020 on Houser (under 405), Williams and Wells. In coordination with Community Services, we will be utilizing a deterrent called “shotcrete” – pouring concrete into cones and sharp shapes which makes it hard for the homeless to use areas. Last year alone the City spent over $20,000 to clean up under Houser bridge. VIII. OLD BUSINESS Review/Edit Bylaws for Renton Library Advisory Board – Kim Unti started the conversation noting that she had provided some suggestions for changes. Lynne King interrupted stating that she wanted to make a motion prior to discussing changes to the Bylaws. Lynne King made a suggestion that we terminate this Board. During the last meeting in October, the board had a discussion to justify having a Renton Library Advisory Board. Even after discussion of the value of the board members, she feels they still struggle to have any kind of purpose. If the board is going to terminate then there is no reason to change the Bylaws. Laurie Beden requested that the motion be tabled to have a discussion. She also wanted to make comments regarding whether or not the board should be dissolved. When the Library Advisory Board was first formed there was a very clear purpose for the board. Once the two libraries were built and those missions were completed the board members struggle with a valid purpose. Reaching out to the communities is part of what the board does, but this feels like it is duplicate of what KCLS does and duplicate to the City staff reaching out through programming, etc. The board really does not have a good value or clear mission. Laurie provided a typed document to board members and city staff with her recommendation to dissolve the board. She also indicated that the examples she provided are not causes but symptomatic of the board not having value. Jaime Greene added that she too felt that it might be time for the board to dissolve. She noted that last December at the planning meeting for 2018 Goals the board members struggled to establish any real goals. Jaime noted that sometimes Advisory Boards are established and serve a purpose for a time, but then dissolve when no longer needed. Are we “meeting to meet” with no real function? She feels the board receives great information AGENDA ITEM #2. a) City of Renton Library Board Minutes January 16, 2019 Page 4 of 6 H:\Boards Commissions\Library Board\2019\2019 JAN\2019 01 RLAB Minutes_DRAFT.docx from the City and KCLS, but it feels like the board is not doing anything. Jaime stated that she could not finish out a 5-Year Term as the board currently functions. Kim Unti asked what might be helpful from the Library Board; would it be helpful for the committee to meet around a project or issue (more of a project specific approach). Kelly Beymer stated from the City’s perspective being an ambassador (good will) is not the only value provided. Advisory Boards (such as the Parks Commission) provide recommendations to the staff and Council for specific plans or projects and boards sometimes have insight on how these plans affect the community. Kelly also agreed that now that the library system is under KCLS it does affect the way that the City Library Advisory Board operates. The Renton Library Advisory Board was a functional board for a while and the City wants to commend all board members for that. It was suggested that the Renton Library Advisory Board could become a standing committee. The City could reconvene members and bring them together when needed for specific projects. Running ideas past the members; using them as a sounding board, help advocate operations and run ideas past them for potential issues that need to be addressed. More project specific type of involvement. Lynne King stated that she does not personally like the idea of a standing committee. She does not want her name on a list to just hold in place and still be doing nothing. This would not be any better than dissolving the board. Amy Eggler also mentioned that there are issues where the Library may need advocacy. The upcoming changes at the City with elections, etc. could bring significant changes. Lynne King suggested an “ad hoc” advisory board (not a standing committee). Bring together a group of professionals (or community members) for a given purpose or project specific task. Lynne also said she would like to propose that the current Library Advisory Board Members maintain the little free “Take & Read” library at the Renton Community Center (RCC), if it was acceptable to City staff that they continue to maintain this space. Kelly and Maryjane confirmed that there should not be a problem with the board maintaining the RCC free library; just continue to communicate with city staff at the Renton Community Center or contact Maryjane. Erica Richey re-iterated that the board members never found a fit for what the purpose of the advisory board should be after the two libraries were built and established under KCLS. She still feels one of the challenges going forward is the flow of information between KCLS, the community, and City staff. Some method of getting better quality feedback and putting local knowledge to good use is needed. She indicated that she would be comfortable making the advisory board a “standing” committee. However, she is not eligible to serve another term AGENDA ITEM #2. a) City of Renton Library Board Minutes January 16, 2019 Page 5 of 6 H:\Boards Commissions\Library Board\2019\2019 JAN\2019 01 RLAB Minutes_DRAFT.docx because she has served the maximum years stated in the bylaws without a break for at least one year. Laurie Beden also added that there is a need for more diversity among the advisory board members. This should be a consideration if the City uses an ad hoc committee for specific projects. Kim Unti added that she felt a 5-year commitment is too much for an advisory board. Lynne King made a motion to dissolve the Renton Library Advisory Board. Laurie Beden seconded. All were in favor, motion carried, all board members voted to approve dissolution of the Renton Library Advisory Board. Kim Unti asked if there was any further discussion on the matter. Erica Richey indicated that if they are not ready to change the direction of the board then it was probably best to dissolve it. Laurie Baden is divorcing her recommendation for dissolution of the board from her personal decision to resign, should the board continue in its current form. Amy Eggler asked the question, what would it look like; where would the board go from here? Board members commented that they did not know; without a defining purpose they do not have an answer to that question. Kelly also commented that the initiation of the board was for a specific reason to move from City owned Libraries to the King County Library System. The Library Advisory Board was formed to help advocate this transfer of services; to be involved in the public interaction and to be liaisons between City staff; KCLS, and the community. Kim Unti asked KCLS if the City of Renton would be the only city that does not have their own advisory board in this region. Amy Eggler said “No”, there are others that do not have boards. Kelly Beymer stated that she would let the Mayor know about the motion to dissolve this advisory board. Kelly also indicated that she has already had a conversation with the Mayor regarding this concern from previous board discussions. The Mayor is and will be supportive of their decision. Kelly will find out what the next steps are for formal dissolution of this board, i.e. - how to notify Mayor, City Clerk’s office and City Council process and whether letters of resignation are required in this instance. Kim Unti amended the motion to dissolve the Library Advisory Board as follows: The Renton Library Advisory Board members encourage the City and KCLS to work together to determine when an Ad hoc Committee should be formed around project specific needs. Jaime Greene seconded the amended motion. All were in favor, motion approved. Kelly Beymer will check on final specifics and whether board members will be required to submit a letter of resignation. Kelly also advised that the Mayor was out of the office until next Wednesday or Thursday, so it might take a few days before she can provide additional information to the board members. AGENDA ITEM #2. a) City of Renton Library Board Minutes January 16, 2019 Page 6 of 6 H:\Boards Commissions\Library Board\2019\2019 JAN\2019 01 RLAB Minutes_DRAFT.docx Kim Unti routed a sign-up sheet to all present for the Take & Read Library at the Renton Community Center. It was agreed that each board member would sign up for one month at a time and provide reading materials throughout the month on an as needed basis. Maryjane reminded everyone that there is a bit of a lull in the summer months when more activities are provided outdoors (July thru August). It was agreed that the staff and board members can communicate through email as well to maintain this service at RCC. IX. NEW BUSINESS None. X. BOARD UPDATES AND PROGRESS None. XI. INFORMATION Upcoming events were noted on the Agenda: Renton Hoop Shoot – Sunday, January 27 at the Renton Community Center (4:00 - 6:00 p.m.) 2019 Daddy Daughter Dance – Friday, February 8 (6:00 -8 :00 p.m.) at the Renton Community Center Super Hero Lunch – Friday, Feb. 22 (11:00 a.m.- 12:30 p.m.) at RCC Renton City Concert Band – Spring Concert Wonder Women, Sunday, March 10 at 2:00 p.m. at Carco Theatre XII. ADJOURNMENT Erica Richey made a motion to adjourn the January meeting. Laurie Beden seconded. All were in favor, motion carried, the meeting adjourned at 6:40 p.m. Minutes submitted by: Margie Beitner, Administrative Secretary I Minutes approved by: Kim Unti, Chair Date AGENDA ITEM #2. a) CITY ATTORNEY    M   E   M   O   R   A   N   D   U M       DATE: February 26, 2019    TO: Jason A. Seth, City Clerk     FROM: Leslie Clark, Senior Assistant City Attorney     SUBJECT: Ordinance Dissolving Renton Library Advisory Board and  Repealing Chapter 2‐13 RMC       I have enclosed the original of the above‐mentioned legislation, which is approved as to  legal form.                        LC:  scr  Cc: Roberta Graver   Enc.           AGENDA ITEM #2. a) 1  CITY OF RENTON, WASHINGTON    ORDINANCE NO. ________    AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, DISSOLVING THE  RENTON LIBRARY ADVISORY BOARD AND REPEALING CHAPTER 2‐13 OF THE  RENTON MUNICIPAL CODE, AND PROVIDING FOR SEVERABILITY AND  ESTABLISHING AN EFFECTIVE DATE.     WHEREAS, at its January 16, 2019 meeting the Renton Library Advisory Board (“Board”)  members voted to dissolve the Board; and  WHEREAS, pursuant to the vote, the City Council agrees to dissolve the Board;   NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO  ORDAIN AS FOLLOWS:  SECTION I. The Renton Library Advisory Board is dissolved.  SECTION II. All portions of the Renton Municipal Code in this ordinance not shown in  strikethrough and underline edits remain in effect and unchanged.  SECTION III. Chapter 2‐13 of the Renton Municipal Code is repealed.  CHAPTER 13  LIBRARY ADVISORY BOARD    SECTION:  2‐13‐1:    Creation Of Library Advisory Board   2‐13‐2:    Purpose  2‐13‐3:    Appointment   2‐13‐4:    Terms; Vacancies  2‐13‐5:    Meetings And Quorum     2‐13‐1 CREATION OF LIBRARY ADVISORY BOARD:  Pursuant to RCW 27.12.190, there is hereby created a Library Advisory Board in  the City of Renton. Support for the board is to be provided by the King County  Library System.  AGENDA ITEM #2. a) ORDINANCE NO. ________  2  2‐13‐2 PURPOSE:  The Library Advisory Board shall serve in an advisory capacity to the Mayor and  City Council and shall also coordinate with, and provide input to, the King County  Library Board and local library officials regarding the scope and quality of library  services provided by the King County Library System to the residents of Renton  and, to the extent it is requested to do so, represent the City’s interests before the  King County Library Board with respect to such services.  At the request of the King County Library System, the board will participate in  studies concerning the need for, acquisition, use, care, maintenance and  disposition of library buildings and all property or equipment pertaining to or  associated with library purposes. It will review, advise, and make  recommendations to the King County Library Board relative to the need for  programs that address the needs of Renton residents, and the promulgation and  enforcement of rules and regulations regarding the use of the library, its buildings  and equipment, and rules of conduct and behavior of those using the buildings.   2‐13‐3 APPOINTMENT:  The Library Advisory Board shall consist of five (5) members, who shall be  residents of the City of Renton, and who shall be appointed by the Mayor, subject  to the confirmation by a majority of the members of the City Council. No Library  Advisory Board member shall receive any compensation for his or her service  whatsoever except for reimbursement of actual expenditures duly authorized by  the City Council.   AGENDA ITEM #2. a) ORDINANCE NO. ________  3  2‐13‐4 TERMS; VACANCIES:  A.    The term of each Library Advisory Board member so appointed shall be  for a period of five (5) years from the date of such appointment, unless the  appointment is to fill an unexpired term. A vacancy shall occur upon the  resignation, death, or removal of a member, or when that member ceases to be a  resident of the City. A vacancy shall also occur whenever a Board member absents  himself or herself for three (3) consecutive regular meetings of the Board or for  an aggregate of five (5) regular and/or special meetings in a single year, unless the  absences are excused by action of the remaining members.  B.    No person shall be appointed to the Library Advisory Board for more than  two (2) consecutive terms.   C.    Members of the Library Advisory Board may be removed at any time by  the appointing authority and vacancies for the remainder of unexpired terms shall  be filled in the same manner as the original appointment. The Library Advisory  Board shall, by majority vote, elect one of its members to be president thereof,  and may elect such other officers as may be deemed necessary by them.   2‐13‐5 MEETINGS AND QUORUM:  The Library Advisory Board shall have a regular meeting each month and may,  from time to time, provide for special meetings as may be needed to carry out the  proper discharge of its duties. A majority of the Library Advisory Board shall  constitute a quorum for the transaction of business, and a majority vote of those  present shall be necessary to carry any proposition.   AGENDA ITEM #2. a) ORDINANCE NO. ________  4  SECTION IV. If any section, subsection, sentence, clause, phrase or work of this  ordinance should be held to be invalid or unconstitutional by a court or competent jurisdiction,  such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other  section, subsection, sentence, clause, phrase or word of this ordinance.  SECTION V. This ordinance shall be in full force and effect thirty (30) days after  publication of a summary of this ordinance in the City’s official newspaper.  The summary shall  consist of this ordinance’s title.      PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2019.                         Jason A. Seth, City Clerk    APPROVED BY THE MAYOR this _______ day of _____________________, 2019.                         Denis Law, Mayor    Approved as to form:             Shane Moloney, City Attorney  Date of Publication:      ORD:2058:2/22/19:scr  AGENDA ITEM #2. a)