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HomeMy WebLinkAboutAgenda AGENDA Community Services Committee Regular Meeting 5:00 PM - Monday, July 1, 2019 Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way 1. 2019 Neighborhood Grants a) AB - 2401 Community Services Department requests approval to fund the 2019 Neighborhood Project Grants in the total amount of $40,395.52. b) Presentation 2. Emerging Issues in Community Services AB - 2401 City Council Regular Meeting - 17 Jun 2019 SUBJECT/TITLE: 2019 Neighborhood Project Grant Applications RECOMMENDED ACTION: Refer to Community Services Committee DEPARTMENT: Community Services Department STAFF CONTACT: Jeannie Gabriel, Administrative Secretary EXT.: 6616 FISCAL IMPACT SUMMARY: If approved, a total of $40,395.52 of the $75,000 available Neighborhood Project grant dollars will be awarded to recognized neighborhoods for a variety of different projects. The remaining Neighborhood grant funds will be allocated towards the 2019 Mini-Grant and Event Grant cycle. SUMMARY OF ACTION: The Neighborhood Grant Review Committee met on May 31, 2019 to review neighborhood grant submissions received through the 2019 Neighborhood Project Grant application. The goal of the Committee was to determine how to best allocate our budgeted neighborhood grant funds for 2019. There were a total of four Neighborhood Project Grant applications. Please find attached a summary of the Neighborhood Project Grant application process and funding decision for each neighborhood applicant. EXHIBITS: A. 2019 Neighborhood Grant Overview STAFF RECOMMENDATION: Approve funding for the selected 2019 Neighborhood Project Grantees in the total amount of $40,395.52. AGENDA ITEM #1. a) City of Renton Neighborhood Program 2019 Project Grant Awards Agenda Friday, May 31st, 2019 12:00 – 4:30pm 7th Floor, Council Chambers room 726 Summary of applications: 4 total applications submitted Total request: $45,395.52; Total Award: Funding recommendations and awards: Available 2019 Neighborhood Project Grant Funding: $45,000 Funding recommendations will be subject to the Grant Committee’s approval. When determining the amount awarded for applicants, committee members should consider the application content, applicant’s ability to carry out the completion of the proposed grant project, and the amount already committed to that particular area of the City (based on Community Planning Area boundaries). Grant Review Process Each applicant was given a 15-20 minute overview presentation on their project. Upon completion of the presentation, there was a 5-10 minute Q and A session for grant committee members to ask any questions they may have had. Upon completion of the presentations, the committee reviewed each application to decide the to award full, partial, or no funding depending on the application specifications. The amount award was based on the projects ability to improve neighborhood livability, build organizational capacity within the neighborhood, and the total amount of grant dollars available in the 2019 grant cycle. Grant Review Committee Members: Aaron Raymond,GIS Analyst (CED)Drey Hicks, Neighborhood Program Coordinator (CS)Donna Locher, Lead Code Compliance Inspector (CED)Ed VanValey, Chief (RPD)Ian Gray,Urban Forestry & Natural Resources Manager (CS)Janna Dinkelspiel, Senior Employee Relations Analyst (HRRM)Jennifer Henning, Planning Director (CED)Kelsey Ternes, Risk Manager (HRRM)MJ VanCleave, Recreation & Neighborhoods Director (CS) AGENDA ITEM #1. a) 2019 Neighborhood Program Grant Review Committee When reviewing each of the applications for Neighborhood Grant funding, committee members were asked to consider the following: 1.Does the project build the organizational capacity of the recognized neighborhood? 2.Does the project benefit the entire neighborhood as a whole? 3.Does the project improve/enhance the livability of the neighborhood? 4.Is the project innovative/creative? 5.Does the application exhibit red flags (i.e. certain aspects of concern and/or impossible to fund due to components not permissible under city code, minimal volunteer commitment)? 6.If necessary, is contact with City departments properly documented (i.e. name of department staff)? 7.Is the match/in-kind contribution realistic and applicable? 8.Does the match contribute to the well-being of the Renton community? 9.Can the project be easily maintained on an annual basis? 10.Have the applicants attempted to create an accurate budget estimate AGENDA ITEM #1. a) 2019 Neighborhood Program Grant Review Committee Pg. Neighborhood Organization Project Name Community Area Amount Requested Amount Awarded 4 South Renton Connection Downtown Mural Project City Center $16,000 6 The Pointe HOA Community Park Playground Enhancement Benson $8,000 8 Barbee Mill HOA May Creek Native Restoration and Community Improvements Project: Phase II Kennydale $6,800 10 LaCrosse HOA Grassy Park Landscaping & Drainage Improvement Project Kennydale $14,595.52 $16,000 $8,000 $14,595.52 $1,800 AGENDA ITEM #1. a) 2019 Neighborhood Program Grant Review Committee Neighborhood Organization: South Renton Connection Project Name: Downtown Mural Project Grant Award Decision: $16,000 Community Planning Area: City Center Project Summary: A community partnership between South Renton Connection, Downtown Partnership, and the Renton Municipal Arts Commission, this application seeks funding for a mural on the south wall of the Burger Town building corner of S 3rd and Smithers Ave S). 78 feet of continually tagged wall space. Match Contribution: The neighborhood continues to hold monthly art committee meetings in efforts to bring more art to the South Renton/Downtown region such as the ongoing Renton fire hydrant project. South Renton has made art a priority in the community and meets the community match in other activities like their annual neighborhood cleanup events at Burnett Linear and Tonkin Park. Volunteers will also be needed to manage the implementation of the art project, as they also plan to seek out community feedback to determine the type of mural the community would be most interested in. Funding Needs: South Renton Connection is requesting $16,000 for the completion of the mural. The price was dictated off a recent mural project which cost $8,000, but was nearly half of the size of the Burger Town wall space. If the project was awarded only partial funding, the size of the project would most likely be decreased in size as the mural requires an anti-graffiti coating. AGENDA ITEM #1. a) 2019 Neighborhood Program Grant Review Committee Neighborhood Organization: The Pointe HOA Project Name: Community Park Enhancement Project Grant Award Decision: $8,000 Community Planning Area: Benson Project Summary: The Pointe HOA would like to replace a 15-year-old play structure that is not safe for use. As a result, park usage has decreased and the neighborhood would like to make it a highlight of the community. Match Contribution: To ensure this projects benefit extends beyond the neighborhood, residents are planning several volunteer projects including clean-up events and both food and clothing donation drives. Residents are also planning on organizing a neighborhood event to celebrate the completion of the project which will require community volunteer hours. Funding Needs: The total cost of the project is $27,975.56. The neighborhood is requesting $8,000 to meet their coordinated match efforts. The remaining funds will be paid for by HOA contributions. AGENDA ITEM #1. a) 2019 Neighborhood Program Grant Review Committee Neighborhood Organization: Barbee Mill HOA Project Name: May Creek Native Restoration and Community Improvements Project: Phase II Grant Award Decision: $1,800 Community Planning Area: Kennydale Project Summary: Barbee Mill native restoration efforts have been ongoing for more than 3 years with a significant portion of the project occurring in 2018. Phase II of the project includes a final phase of native plantings, continual invasive species management, as well as a series of community improvements along the May Creek trail extending all the way down to Lake Washington. Match Contribution: The neighborhood has made the May Creek trail a priority and continues to manage the invasive species to ensure the creek remains a quality outdoor amenity for all of the public to enjoy. Project coordinators have spent countless hours educating and reminding residents the trail is a public space and should be treated as such. The project will be an ongoing volunteer commitment between the City of Renton volunteer program and the Barbee Mill HOA. Funding Needs: The neighborhood is requesting $6,800 in grant funding to complete the project. If the project was to only receive partial funding, the neighborhood could consider different types of benches and seating, or minimize seating altogether, as the creek remains the priority of the project. AGENDA ITEM #1. a) 2019 Neighborhood Program Grant Review Committee Neighborhood Organization: LaCrosse HOA Project Name: Grassy Park Landscaping & Drainage Improvement Project Grant Award Decision: $14,595.52 Community Planning Area: Kennydale Project Summary: “Grass Park” has become a hotspot for fun in the LaCrosse community. Each year the neighborhood hosts several events including National Night Out, Outdoor Movie Night, Game Night, adult socials, and countless informal uses by children for a variety of pop up play activities. Unfortunately, a drainage system for the park was never installed, which leads to poor park conditions, especially after flooding or excessive watering in the Summer. This also has interfered with community events, and ultimately leads to the destruction of the landscape. The neighborhood is requesting funds to install a drainage system as well as several other beautification requests including hydro seeding and replacement of several dead plants and shrubs. Match Contribution: In addition to the $3,000 the HOA plans to contribute, the neighborhood will also have several volunteer activities that are for the purpose of the project including tree and shrub planting, removal of sod, spreading of soil, and several other activities. The neighborhood will also continue to contribute volunteer work through their several community events that have now become a highlight for neighborhoods along May Creek Park Drive. Funding Needs: If the neighborhood were to only receive partial funding, they would choose to prioritize the install of the drainage system. The remainder of the improvements may need to be deferred to a later time. AGENDA ITEM #1. a) NEIGHBORHOOD PROGRAM: 2019 GRANT COMMITTEE PROJECT RECOMMENDATIONS July 1st, 2019 Drey Hicks, Neighborhood Program Coordinator AGENDA ITEM #1. b) 2019 NEIGHBORHOOD GRANT COMMITTEE PROJECT REVIEW PANEL MJ Van Cleave, Recreation & Neighborhoods Director Ed VanValey, Chief of Police Jennifer Henning, Planning Director Jessie Kotarski, Economic Development Specialist Aaron Raymond, GIS Analyst Ian Gray, Urban Forestry & Natural Resources Manager Brian Hammon, Facilities Manager Donna Locher, Lead Code Compliance Inspector AGENDA ITEM #1. b) 2019 NEIGHBORHOOD GRANT COMMITTEE PROJECT REVIEW PANEL 6 project grant applications were received; 2 neighborhoods withdrew their application post application deadline due to neighborhood concerns Total grant request: $45,395.52 Total grant award: $40,395.52 AGENDA ITEM #1. b) SOUTH RENTON CONNECTION NEIGHBORHOOD MURAL PROJECT Project site located behind Burger Town at the corner of South 3rd St. and Smithers Ave. South Alley is a continual target for graffiti and is highly visible 78 feet in length and dedicated to the City of Renton Farmers Market Currently asking its members what is there favorite thing about the Market in order to assist the artist in the mural design AGENDA ITEM #1. b) BARBEE MILL HOA MAY CREEK RESTORATION PROJECT: PHASE II Request funds to continue with the native restoration of the May Creek buffer Kennydale Neighborhood Association and Renton School District to incorporate volunteers Remove knotweed and blackberry growth to address creek erosion Plant a second phase of native species to restore creek AGENDA ITEM #1. b) THE POINTE HOA COMMUNITY PLAYGROUND REPLACEMENT PROJECT Replace existing outdated playground equipment with a modern playground structure Promoting park enhancement to surrounding communities outside of their HOA Incorporating neighborhood volunteers into a series of community projects Most of funding for project is coming out of HOA reserve funds AGENDA ITEM #1. b) THE POINTE HOA TALBOT HILL BUS SHELTER RESTORATION & GRAFFITI REMOVAL AGENDA ITEM #1. b) LACROSSE HOA COMMUNITY PARK IRRIGATION IMPROVEMENT Project site is the main neighborhood park and home to 5+ neighborhood events per year Developer failed to install an adequate drainage system Grant funds would go towards installation of new drainage system & topsoil/hydroseed HOA is contributing $3,000 in HOA reserve funds, as well as neighborhood volunteer contribution projects towards the project AGENDA ITEM #1. b) QUESTIONS?AGENDA ITEM #1. b)