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AGENDA
Finance Committee Meeting
5:00 PM - Monday, June 19, 2017
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. Court Security Officer Position
a) AB - 1906 Municipal Court requests authorization to transfer the Court Security Officer
from a contracted position to a City employee by establishing a new Court Security Officer
position at salary grade a04, and approving the associated budget adjustment.
2. Community Marketing Campaign Contract
with Atlas Advertising
a) AB - 1929 Community & Economic Development Department recommends approval of
the Renton Community Marketing Campaign contract with Atlas Advertising in the
amount of $90,000.
AB - 1906
City Council Regular Meeting - 12 Jun 2017
SUBJECT/TITLE: Request to create a new position of Court Security Officer
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Municipal Court
STAFF CONTACT: Bonnie Woodrow, Court Services Director
EXT.: 6531
FISCAL IMPACT SUMMARY:
$91,974.55 - 2017 (Step C)
$97,911.95 - 2018 (Step D plus 2018 assumptions)
The court would absorb the expense of the FTE by transferring the contract budget expense and overtime
expense line items to salaries and benefits. The court intends to hire this position at grade a04, step A.
SUMMARY OF ACTION:
Approve request to create a new position within the Municipal Court for a Court Security Officer. The court
has the capacity within it's current budget to fund the position.
Weapons are prohibited in courthouses per RCW 9.41.300. Weapons screening is a standard practice in most
courthouses and is the single most important element in a comprehensive courthouse security program.
Renton Municipal Court has security and weapon screening and has contracted our courthouse security
position for the last 12 years. Our request is to bring this position in-house. An in-house employee would
have the latitude to help with a wider variety of tasks that would help the efficiency of the hearing and trial
process.
In any given year the court holds over 18,000 hearings. Our trial caseload has increased approximately 70%
since 2014. If our jury trial pace continues, we expect to hold 50 trials in 2017. Jury management is a critical
piece of the trial process. By expanding the Court Security Officer's responsibilities, this position could greatly
help with juror management to include help with juror check-in, roll call, maintain separation of jurors from
defendants/witnesses; scan and secure courtrooms before and after each session, help to maintain order and
decorum in the courtrooms and help with general courtroom support as time allows. In addition, we would
like to expand this position's first aid capabilities to include CPR and defibrillation (AED) training.
The court lost three staff positions since 2012 due to budget cuts. Those layoffs did result in the court
becoming a more efficient, technology driven department. However in that same timeframe, the City
Attorney's office added one prosecutor and one paralegal FTE and are currently in a better position to push
cases to trial. Rather than request the addition of clerical staff, we are requesting to bring our current
contracted position in-house and add additional responsibilities to that position. Reallocating the
responsibilities of staff will improve the court's current processes.
EXHIBITS:
A. Job Description
AGENDA ITEM #1. a)
STAFF RECOMMENDATION:
Approve the transfer of the Court Security Officer from a contracted position to a city employee under the
direction of the Municipal Court Judge.
AGENDA ITEM #1. a)
CLASS TITLE:Court Security Officer (____)
FLSA STATUS: BARGAINING UNIT: PAY RANGE:
Non Exempt AFSCME a04
JOB SUMMARY:
Perform operations and manual duties in the security and safety of the court. Complete
tasks according to established policies and procedures, work independently with limited
supervision, and contribute through knowledge, skills, and good work habits.
SUPERVISION:
Reports To: Court Services Director
Supervises: None
JOB DUTIES/RESPONSIBILITIES:
Essential Functions:
Screen all individuals entering the Municipal Court to prevent introduction of
dangerous weapons or contraband into the courtroom.
Monitor metal detector, hand wand persons who set off metal detector alarm or
those unable to pass through metal detector.
Perform package inspection and log all incoming packages being brought into the
court area.
Assist and direct visitors to courtrooms and other facilities in the court area.
Call 911 for support when necessary. Court Security Officer will not detain, or attempt
to apprehend individuals.
Observe building occupants for compliance with rules and regulations; report
potentially dangerous individuals immediately to the Court Administration.
Receive and turn in lost articles to the Court Office.
Report potentially hazardous conditions and items in need of repair.
Prepare required reports on accidents, fires, bomb threats, unusual incidents and
unlawful acts and provide to the Court Services Director.
Monitor courtroom doors and inspect courtrooms before and after all court sessions.
Monitor main lobby and court clerk office for access control and for safety issues.
Act as a concierge for the City by providing information, directions or calling for
requested services.
Cooperate with law enforcement and/or authorized emergency personnel.
AGENDA ITEM #1. a)
Court Security Officer - Continued Page 2
Act as Jury liaison, checking in jurors and directing to the proper jury room until called
by the judge. Maintain separation of jurors, trial witnesses and defendants while in
the lobby and hallways.
At the discretion of the Court Services Director, perform such other functions as
necessary in the event of situations or occurrences such as civil disturbances, or other
criminal acts adversely affecting the security or safety of the employees and general
public.
Remain current with relevant technological advancements as it relates to field.
Maintain regular, reliable, and punctual attendance, work evening and/or weekend
hours as assigned, and travel as required.
Standard Functions:
Perform other duties as assigned.
May be assigned to support critical city priorities during disasters or other
emergencies.
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:
High school diploma or equivalent.
1 years’ experience as a security officer.
CPR and First Aid and AED certificates within six months of employment.
Successful passing of a required background check and national fingerprint-based
records check.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS:
Oral communication skills.
Written communication skills, ensuring correct grammar, spelling, punctuation and
vocabulary.
Interpersonal skills using tact, patience, and courtesy.
Effective, professional, and positive interactions with all individuals.
Understand and follow direction given.
Meet schedules and deadlines.
Recordkeeping and data entry skills.
Problem-solving skills.
Decision-making and conflict-resolution skills.
Detail-oriented and organization skills.
Ability to:
o Compose reports.
o Work independently.
o Analyze situations quickly and objectively, recognizing actual and potential
dangers and to determine a proper course of action.
Knowledge of:
AGENDA ITEM #1. a)
Court Security Officer - Continued Page 3
o Municipal Court and related security policies and procedures.
o Applicable federal, state, and local laws, codes, regulations, policies and
procedures.
o Methods, materials, and tools used in security officer work.
o Proper use of security and safety devices or equipment.
o Microsoft Word and Outlook. ,
WORK ENVIRONMENT/PHYSICAL DEMANDS:
The following represent the physical demands that must be met to successfully perform
the essential functions of this job:
100 % of work is performed in a typical office environment
Work is performed primarily in a courthouse under pressure and requires the
ability to quickly adjust to changing priorities and demands.
Operate a computer and other office equipment.
Frequent communication with City employees and customers.
Frequent standing for extended periods.
Lift or move items weighing up to 20 pounds on occasion
Noise level l in the office is moderately quiet.
Approved reasonable accommodation requests will be made to enable individuals with
disabilities to perform the essential functions of the job.
Established Date: June 2017
Revised: _______
Original Title: N/A
AGENDA ITEM #1. a)
AB - 1929
City Council Regular Meeting - 12 Jun 2017
SUBJECT/TITLE: Renton Community Marketing Campaign Contract with Atlas
Advertising
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community & Economic Development
STAFF CONTACT: Cliff Long, Economic Development Director
EXT.: 6591
FISCAL IMPACT SUMMARY:
This contract is for $90,000. Of this amount, $65,000 was awarded through the Lodging Tax Advisory
Committee process and approved by Council. The remaining $25,000 is provided through the contributions of
the Renton Community Marketing Campaign partners.
SUMMARY OF ACTION:
A previous contract with Atlas Advertising for $87,500 was in place during 2017 to execute the marketing plan
funded by the Port of Seattle grant ($65,000) and the remainder from City of Renton match. Because the City of
Renton had a previous contract with Atlas Advertising during 2017, the combined amounts will exceed $100,000 and
require the approval of Council.
EXHIBITS:
A. Atlas Advertising Renton Community Marketing Campaign Scope of Work
B. Atlas Advertising Executed Contract (CAG-17-091)
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to enter into an agreement with Atlas Advertising for $90,000.
AGENDA ITEM #2. a)
City of Renton, Washington
Proposed Projects for 2017
USAGE OF RCMC FUNDING (BY 12/31/2017)
DOWNTOWN PROJECTS:
City of Renton Downtown Summer Social Media Advertising Campaign Placement $12,000
Implementation of social media campaign promoting downtown during the summer months
(June-August). Includes $3,000/month of media spend and $1,000/month for campaign management and
optimization.
Deliverables:
Monthly media performance reports
City of Renton Downtown Fall Social Media Advertising Campaign Placement $11,000
Development and implementation of a social media campaign and media plan to promote downtown
during the September-December. $2,000/month of media spend and $750/month for campaign
management and optimization.
Deliverables:
5 ads for use in social media marketing
Media plan for September – December 2017
Quarterly media performance reports
ECONOMIC DEVELOPMENT PROJECTS:
Economic Development Website Development $15,000
Atlas to develop agreed upon design in the Wordpress website platform.
Assumptions:
Developed for mobile devices
Includes language translation using Google translate
Includes CMS training
Deliverables:
Delivery of developed website. Functional website development to be completed based on signed
creative to tech handoff document
Economic Development Website Hosting and Support $4,000 total for 6 mos.
Atlas to provide hosting services for the new economic development website as well as up to 20 hours of
pre-paid, reduced cost support for website enhancements or other items as they arise.
Economic Development Website Content Upload $7,500
Atlas to upload final copy and photos onto the new website.
Atlas Advertising, llc. 303.292.3300 | www.atlas-advertising.com | 1860 Blake Street, Suite B101, Denver, CO 80202
AGENDA ITEM #2. a)
Assumptions:
Includes up to 20 pages of finalized copy
Does not include the collection or assignment of photography
ECONOMIC DEVELOPMENT PROJECTS—CONT’D
Economic Development Digital Advertising Campaign Placement $10,000
Implementation of the digital advertising campaign during August – November. Includes $1,500 of media
placement per month and optimization with monthly reporting at $1,000/month.
Deliverables:
Monthly media performance reports
TOURISM PROJECTS:
Tourism Microsite Development $13,500
Atlas to develop agreed-upon design in the Wordpress website platform.
Assumptions:
Developed for mobile devices
Includes language translation using Google translate
Includes CMS training
Deliverables:
Delivery of developed website. Functional website development to be completed based on signed
creative to tech handoff document
Tourism Microsite Hosting and Support $4,000 total for 6 mos.
Atlas to provide hosting services for the new tourism microsite as well as up to 20 hours of pre-paid,
reduced cost support for website enhancements or other items as they arise.
Tourism Microsite Content Upload $3,000
Atlas to upload final copy and photos onto the new microsite.
Assumptions:
Includes up to 8 pages of finalized copy
Does not include the collection or assignment of photography
Tourism Digital Advertising Campaign Placement $10,000
Implementation of the digital advertising campaign during July - October. Includes $1,500 of media
placement per month and optimization with monthly reporting at $1,000/month.
Deliverables:
Monthly media performance reports
Atlas Advertising, llc. 303.292.3300 | www.atlas-advertising.com | 1860 Blake Street, Suite B101, Denver, CO 80202
AGENDA ITEM #2. a)
RCMC PROJECTS PRICING SUMMARY: $90,000
Project Cost
City of Renton Downtown Summer Social Media Advertising Campaign $12,000
City of Renton Downtown Fall Social Media Advertising Campaign $11,000
Downtown Projects Total $23,000
Economic Development Website Development $15,000
Economic Development Website Hosting and Support (for 6 months) $4,000
Economic Development Website Content Upload $7,500
Economic Development Digital Advertising Campaign $10,000
Economic Development Projects Total $36,500
Tourism Microsite Development $13,500
Tourism Microsite Hosting and Support (for 6 months) $4,000
Tourism Microsite Content Upload $3,000
Tourism Digital Advertising Campaign $10,000
Tourism Projects Total $30,500
TOTAL FY18 PROJECTS $90,000
*$27,000 to be spent directly with search engines and digital advertising sites (this is the
price if client puts on their own credit card).
PROPOSED TIMELINE
Downtown
Content Audit/Sitemap Creation: w/o 4/3-4/10 (Port of Seattle/Renton - first contract)
Web Design: w/o 4/17-5/ 8 (Port of Seattle/Renton - first contract)
Web Development: w/o 5/15/-5/29 (Port of Seattle/Renton - first contract)
Social Media Planning: w/o 5/1-5/29 (Port of Seattle/Renton - first contract)
Summer Social Campaign: w/o 6/5-8/28
Fall Social Campaign: w/o 9/4-12/31
Economic Development
Content Audit/Sitemap Creation: w/o 4/3-4/10 (Port of Seattle/Renton - first contract)
Web Design: w/o 4/17-5/22 (Port of Seattle/Renton - first contract)
Web Development: w/o 5/29-6/5
Content Development: w/o 5/1-5/29 (Port of Seattle/Renton - first contract)
Content Upload: 6/12-6/19
Digital Campaign Planning/Ad Creation: w/o 4/24-5/29 (Port of Seattle/Renton - first contract)
Digital Campaign Implementation: w/o 8/7-11/27
Atlas Advertising, llc. 303.292.3300 | www.atlas-advertising.com | 1860 Blake Street, Suite B101, Denver, CO 80202
AGENDA ITEM #2. a)
Hosting Support: w/o 6/12-12/31
Tourism
Content Audit/Sitemap Creation: w/o 4/3-4/10 (Port of Seattle/Renton - first contract)
Web Design: w/o 4/17-5/15 (Port of Seattle/Renton - first contract)
Web Development: w/o 5/22-5/29 (Port of Seattle/Renton - first contract)
Content Development: w/o 5/1-5/15 (Port of Seattle/Renton - first contract)
Content Upload: 6/5-6/12
Digital Campaign Planning/Ad Creation: w/o 4/24-5/29 (Port of Seattle/Renton - first contract)
Digital Campaign Implementation: w/o 7/3-10/30
Hosting Support: w/o 6/12-12/31
BUDGET BREAKDOWN
Atlas costs $9,000 billed June-December each monthly
Media Spend $27,000 billed June
Atlas Advertising, llc. 303.292.3300 | www.atlas-advertising.com | 1860 Blake Street, Suite B101, Denver, CO 80202
AGENDA ITEM #2. a)
CITY OF
CAG-17-091
en on
AGREEMENT FOR ECONOMIC DEVELOPMENT WEBSITE DESIGN
AND DIGITAL ADVERTISING CAMPAIGN
CAG-17-o91
THIS AGREEMENT, dated April 2017, is by and between the City of Renton (the "City"), a
Washington municipal corporation, and Atlas Advertising ("Consultant"), a marketing and
technology company. The City and the Consultant are referred to collectively in this Agreement
as the "Parties." Once fully executed by the Parties, this Agreement is effective as of the last
date signed by both parties.
1. Scope of Work: Consultant agrees to provide website design and digital advertising
campaign and media plan for powntown, city-wide economic development, and
tourism as specified in Exhibit A, which is attached and incorporated herein and may
hereinafter be referred to as the "Work."
2. Chan es in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such
changes to the Work shall be ordered by the City in writing and the Compensation shall
be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise
mutually agreed by the Parties.
3. Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no
later than June 30, 2017.
4. Compensation:
A. Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $87,500, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or
flat rate charged by it for its Work shall remain locked at the negotiated rate(s)
unless otherwise agreed to in writing or provided in Exhibit A. Except as specifically
provided herein, the Consultant shall be solely responsible for payment of any taxes
imposed as a result of the performance and payment of this Agreement.
B. Method of Pavment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a
AGENDA ITEM #2. a)
form specified by the City, including a description of what Work has been
performed, the name of the personnel performing such Work, and any hourly labor
charge rate for such personnel. The Consultant shall also submit a final bill upon
completion of all Work. Payment shall be made by the City for Work performed
within thirty (30) calendar days after receipt and approval by the appropriate City
representative of the voucher or invoice. If the Consultant's performance does not
meet the requirements of this Agreement, the Consultant will correct or modify its
performance to comply with the Agreement. The City may withhold payment for
work that does not meet the requirements of this Agreement.
C. Effect of Pavment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5. Termination:
A. The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days' notice to the Consultant in writing. In the
event of such termination or suspension, all finished or unfinished documents, data,
studies, worksheets, models and reports, or other material prepared by the
Consultant pursuant to this Agreement shall be submitted to the City, if any are
required as part of the Work.
B. In the event this Agreement is terminated by the City, the Consultant shall be
entitled to payment for all hours worked to the effective date of termination, less all
payments previously made. If the Agreement is terminated by the City after partial
performance of Work for which the agreed compensation is a fixed fee, the City
shall pay the Consultant an equitable share of the fixed fee. This provision shall not
prevent the City from seeking any legal remedies it may have for the violation or
nonperformance of any of the provisions of this Agreement and such charges due to
the City shall be deducted from the final payment due the Consultant. No payment
shall be made by the City for any expenses incurred or work done following the
effective date of termination unless authorized in advance in writing by the City.
6. Warranties And Ri ht To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
Page 2 of 10
AGENDA ITEM #2. a)
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing
the Work in compliance with applicable City standards or guidelines (e.g. design criteria
and Standard Plans for Road, Bride and Municipal Construction). Professional engineers
shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant
to RCW 18.43.070. Consultant further represents and warrants that all final work
product created for and delivered to the City pursuant to this Agreement shall be the
original work of the Consultant and free from any intellectual property encumbrance
which would restrict the City from using the work product. Consultant grants to the City
a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify,
and display all final work product produced pursuant to this Agreement. The City's or
other's adaptation, modification or use of the final work products other than for the
purposes of this Agreement shall be without liability to the Consultant. The provisions of
this section shall survive the expiration or termination of this Agreement.
7. Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required
by applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records
Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8. Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent
search of all records in its possession or control relating to this Agreement and the
Work, including, but not limited to, e-mail, correspondence, notes, saved telephone
messages, recordings, photos, or drawings and provide them to the City for production.
In the event Consultant believes said records need to be protected from disclosure, it
may, at Consultant's own expense, seek judicial protection. Consultant shall indemnify,
defend, and hold harmless the City for all costs, including attorneys' fees, attendant to
any claim or litigation related to a Public Records Act request for which Consultant has
responsive records and for which Consultant has withheld records or information
contained therein, or not provided them to the City in a timely manner. Consultant shall
produce for distribution any and all records responsive to the Public Records Act request
in a timely manner, unless those records are protected by court order. The provisions of
this section shall survive the expiration or termination of this Agreement.
9. Independent Contractor Relationship:
A. The Consultant is retained by the City only for the purposes and to the extent set
forth in this Agreement. The nature of the relationship between the Consultant and
Page 3 of 10
AGENDA ITEM #2. a)
the City during the period of the Work shall be that of an independent contractor,
not employee. The Consultant, not the City, shall have the power to control and
direct the details, manner or means of Work. Specifically, but not by means of
limitation, the Consultant shall have no obligation to work any particular hours or
particular schedule, unless otherwise indicated in the Scope of Work or where
scheduling of attendance or performance is mutually arranged due to the nature of
the Work. Consultant shall retain the right to designate the means of performing the
Work covered by this agreement, and the Consultant shall be entitled to employ
other workers at such compensation and such other conditions as it may deem
proper, provided, however, that any contract so made by the Consultant is to be
paid by it alone, and that employing such workers, it is acting individually and not as
an agent for the City.
B. The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to
Consultant or any employee of the Consultant.
C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,
the Consultant agrees to notify the City and complete any required form if the
Consultant retired under a State of Washington retirement system and agrees to
indemnify any losses the City may sustain through the Consultant's failure to do so.
10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the
negligent acts, errors or omissions of the Consultant in its performance of this
Agreement or a breach of this Agreement by Consultant, except for that portion of the
claims caused by the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to
RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence
relative to construction, alteration, improvement, etc., of structure or improvement
attached to real estate...) then, in the event of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the concurrent
negligence of the Consultant and the City, its officers, officials, employees and
volunteers, Consultant's liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
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AGENDA ITEM #2. a)
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11. Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law, the Consultant shall not give a gift of any
kind to City employees or officials. Consultant also confirms that Consultant does not
have a business interest or a close family relationship with any City officer or employee
who was, is, or will be involved in selecting the Consultant, negotiating or administering
this Agreement, or evaluating the Consultant's performance of the Work.
12. Citv of Renton Business License: The Consultant shall obtain a City of Renton Business
License prior to performing any Work and maintain the business license in good
standing throughout the term of this agreement with the City.
Information regarding acquiring a city business license can be found at:
http://rentonwa.ov/business/default.aspx?id=548&mid=328.
Information regarding State business licensing requirements can be found at:
http;//dor.wa.ov/content/doin business/re istermvbusiness/
13. Insurance: Consultant shall secure and maintain:
A. Commercial general liability insurance in the minimum amounts of $1,000,000 fo'r
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B. In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
C. Workers' compensation coverage, as required by the Industrial Insurance laws of
the State of Washington, shall also be secured.
D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased,
hired or non-owned, with minimum limits of $1,000,000 per occurrence combined
single limit, if there will be any use of Consultant's vehicles on the City's Premises by
or on behalf of the City, beyond normal commutes.
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AGENDA ITEM #2. a)
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F. Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G. Consultant shall provide the City with written notice of any policy cancellation,
within two (2) business days of their receipt of such notice.
14. Delavs: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall
the Consultant be deemed to be in default of the Agreement.
15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16. Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return
receipt requested, by facsimile or by nationally recognized overnight courier service.
Time period for notices shall be deemed to have commenced upon the date of receipt,
EXCEPT facsimile delivery will be deem d to have commenced on the first business day
following transmission. Email and telephone may be used for purposes of administering
the Agreement, but should not be used to give any formal notice required by the
Agreement.
CITY OF RENTON CONSULTANT
Cliff Long, Economic Development Director Guillermo Mazier, CEO
1055 South Grady Way 1860 Blake Street, Suite B101
Renton, WA 98057 Denver, CO 80202
Phone: (425) 430-6591 Phone: (303) 292-3300, x232
clong@rentonwa.gov guillermom@atlas-advertising.com
Fax: (425) 430-7300
Page 6 of 10 V
AGENDA ITEM #2. a)
17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification,the Consultant agrees as follows:
A. Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B. The Consultant will take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race,
creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C. If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D. The Consultant is responsible to be aware of and in compliance with all federal,
state and local laws and regulations that may affect the satisfactory completion of
the project, which includes but is not limited to fair labor laws, worker's
compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply
with City of Renton Council Resolution Number 4085.
18. Miscellaneous:The parties hereby acknowledge:
A. The City is not responsible to train or provide training for Consultant.
B. Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C. Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D. In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to
Page 7 of 10
y - `
4
AGENDA ITEM #2. a)
perform the Work, said employee/sub-contractor/assignee will acquire and or
maintain such training, licensing, or certification.
E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision
of Work called for in this Agreement.
F. Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G. Consultant is responsible for his/her own Worker's Compensation coverage as well
as that for any persons employed by the Consultant.
19. Other Provisions:
A. Approval Authoritv. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B. General Administration and Mana ement. The City's project manager is Cliff Long,
Economic Development Director. In providing Work, Consultant shall coordinate
with the City's contract manager or his/her designee.
C. Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D. Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
E. Governin Law. This Agreement shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington and the City of
Renton. Consultant and all of the Consultant's employees shall perform the Work in
accordance with all applicable federal, state, county and city laws, codes and
ordinances.
F. Joint Draftin Effort. This Agreement shall be considered for all purposes as
prepared by the joint efforts of the Parties and shall not be construed against one
party or the other as a result of the preparation, substitution, submission or other
event of negotiation, drafting or execution.
Page8of10
AGENDA ITEM #2. a)
G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce
or interpret this Agreement or any of its terms or covenants shall be brought in the
King County Superior Court for the State of Washington at the Maleng Regional
Justice Center in Kent, King County, Washington, or its replacement or successor.
H. Severabilitv. A court of competent jurisdiction's determination that any provision or
part of this Agreement is illegal or unenforceable shall not cancel or invalidate the
remainder of this Agreement, which shall remain in full force and effect.
I. Sole and Entire A reement. This Agreement contains the entire agreement of the
Parties and any representations or understandings, whether oral or written, not
incorporated are excluded.
J. Time is of the Essence. Time is of the essence of this Agreement and each and all of
its provisions in which performance is a factor. Adherence to completion dates set
forth in the description of the Work is essential to the Consultant's performance of
this Agreement.
K. Third-Partv Beneficiaries. Nothing in this Agreement is intended to, nor shall be
construed to give any rights or benefits in the Agreement to anyone other than the
Parties, and all duties and responsibilities undertaken pursuant to this Agreement
will be for the sole and exclusive benefit of the Parties and no one else.
L. Assi ns and Successors. The Parties each bind themselves, their partners,
successors, assigns, and legal representatives to the other party to this Agreement,
and to the partners, successors, assigns, and legal representatives of such other
party with respect to all covenants of the Agreement.
M. Waivers. All waivers shall be in writing and signed by the waiving party. Either
party's failure to enforce any provision of this Agreement shall not be a waiver and
shall not prevent either the City or Consultant from enforcing that provision or any
other provision of this Agreement in the future. Waiver of breach of any provision of
this Agreement shall not be deemed to be a waiver of any prior or subsequent
breach unless it is expressly waived in writing.
N. Counterparts. The Parties may execute this Agreement in any number of
counterparts, each of which shall constitute an original, and all of which will
together constitute this one Agreement.
Page 9 of 10 f
AGENDA ITEM #2. a)
IN WITNESS WHEREOF,the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON CONSULTANT
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Den s Law Guillermo Mazi
Mayor CEO
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Approved as to Legal Form
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Shane Moloney
Renton City Attorney
AgreementForm Updated 02/SO/2017
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Page 10 of 10
AGENDA ITEM #2. a)
EXHIBIT A
ATLAS
ADVERTISING
City of Renton, Washington
Proposed Projects for 2017
USAGE OF PORT OF SEATTLE/RENTON (BY MAY 31)
DOWNTOWN PROJECTS:
City of Renton Downtown Website Re-Design 8,000
Includes re-skin design for the downtown website to match the new City of Renton brand guidelines.
Assumptions:
Assumes all site content to remain the same
Client to work with developer for implementation/content migration
Deliverable:
Website designs provided in a creative to tech document
City of Renton Downtown Facebook Campaign Execution 7,000
Development of a social media campaign media plan to promote downtown during the summer months.
Deliverables: '
5 ads for use in social media marketing on Facebook
Media plan + execution for June—August 2017
PROJECTS PRICING SUMMARY: $15,000
Project Cost
City of Renton Downtown Website Re-Design 8,000
City of Renton Downtown Facebook Campaign Execution 7,000
Downtown Projects Total 15,000
Atlas Advertising, IIC. 303.292.3300 www.atlas-advertising.com 1860 Blake Street,Suite B101, Denver,CO 80202
AGENDA ITEM #2. a)
AT AS
ADVERTISING
ECONOMIC DEVELOPMENT PROJECTS:
Economic Development Website Design 15,000
Atlas to design custom homepage and up to four interior page templates. Initial design phase to include
one design concept consisting of homepage design and one interior page template design.
Assumptions:
Assumes up to finro rounds of revisions on initial concept during the design phase
New site to integrate GIS Planning Components via an Iframe
Economic Development Website Content Development 10,000
Atlas will develop a site map and content outline for a new economic development website. Once the
content outline is developed, Atlas will write 20 pages of copy.
Assumptions:
Includes one round of review and revisions to content
Does not include downloads, data sets or photography.
Photography to be provided by client.
Stock photos must be approved by client before purchase.
Stock photo costs not included in website content scope.
Deliverables:
20 pag s of client-approved content
Economic Development Digital Advertising Campaign and Media Plan 15,000
Development of digital advertising campaign creative to raise awareness of the City of Renton among
economic development target audiences. Includes the development of a 6-month media plan for 2017.
Assumptions:
Atlas to design 3 ad concepts.
Includes one round of consolidated revisions.
Atlas to re-size final ad concept into 5 sizes.
Atlas Advertising, IC. 303.292.3300 www.atlas-advertising.com 1860 Blake Street, Suite 6101, Denver,CO 80202
AGENDA ITEM #2. a)
AT AS
ADVERTISING
USAGE OF PORT/RENTON FUNDING-CONT'D
TOURISM PROJECTS:
Tourism Microsite Design 10,000
Atlas to design custom homepage and one interior page template.
Assumptions:
Assumes up to two rounds of revisions on initial concept during the design phase
Tourism Microsite Content Development 7,500
Atlas will develop a site map and content outline for a new website targeting tourists and meeting
planners. Once the content outline is developed, Atlas will write 8 pages of content.
Assumptions:
Includes one round of review and revisions to content
Does not include downloads, data sets or photography
Photography to be provided by client.
Stock photos must be approved by client before purchase.
Stock photo costs not included in website content scope.
Deliverables:
8 pages of client-approved content
Tourism Digital Advertising Campaign and Media Plan 15,000
Development of a digital advertising campaign creative to raise awareness of the City of Renton among
tourism target audiences (including meeting planners). Includes the development of a 6-month media
plan for 2017.
Assumptions:
Atlas to design 3 ad concepts.
Includes one round of consolidated revisions.
Atlas to re-size final ad concept into 5 sizes.
PORT OF SEATTLE/RENTON PRICING SUMMARY: Total $87,500
Project Cost
City of Renton Downtown Website Re-Design 8,000
City of Renton Downtown Facebook Campaign Execution 7,000
Downtown Projects Total 15,000
Economic Development Website Design 15,000
Economic Development Website Content Development 10,000
Economic Development Digital Advertising Campaign and Media Plan 15,000
Economic Development Projects Total 40,000
Tourism Microsite Design 10,000
Atlas Advertising, IIC. 303.292.3300 www.atlas-advertisinq.com 1860 Blake Street, Suite 6101, Denver,CO 80202
AGENDA ITEM #2. a)
ATLAS
ADVERTISING
Tourism Microsite Content Development 7,500
Tourism Digital Advertising Campaign and Media Plan 15,000
Tourism Projects Total 32,500
note total cost to be paid directly to Facebook is $3,500 to be paid up front
PROPOSED TIMELINE
Downtown
Content Audit/Sitemap Creation: w/o 4/3-4/10
Web Design: w/o 4/17-5/8
Web Development: w/o 5/15/-5/29
Social Media Planning: w/o 5/1-5/29
Summer Social Campaign: w/o 6/5-8/28 (RCMC - second contract)
Fall Social Campaign: w/o 9/4-12/31 (RCMC - second contract)
Economic Development
Content Audit/Sitemap Creation: w/o 4/3-4/10
Web Design: w/o 4/17-5/22
Web Development: w/o 5/29-6/5
Content Development: w/o 5/1-5/29
Content Upload: 6/12-6/19 (RCMC - second contract)
Digital Campaign Planning/Ad Creation: w/o 4/24-5/29
Digital Campaign Implementation: w/o 8/7-11/27 (RCMC - second contract)
Hosting Support: w/o 6/12-12/31 (RCMC - second contract)
Tourism
Content Audit/Sitemap Creation: w/o 4/3-4/10
Web Design: w/o 4/17-5/15
Web Development: w/o 5/22-5/29
Content Development: w/o 5/1-5/15
Content Upload: 6/5-6/12 (RCMC - second contract)
Digital Campaign Planning/Ad Creation: w/o 4/24-5/29
Digital Campaign Implementation: w/o 7/3-10/30 (RCMC - second contract)
Hosting Support: w/o 6/12-12/31 (RCMC - second contract)
BUDGET BREAKDOWN
Atlas Costs $21,875 to be billed twice in April, finrice in May for clienYs two billing cycles
each month.
Atlas Advertising, IIC. 303.292.3300 www.atlas-advertising.com 1860 Blake Street, Suite B101, Denver,CO 80202
AGENDA ITEM #2. a)