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HomeMy WebLinkAboutAgenda AGENDA Finance Committee Meeting 4:30 PM - Monday, July 16, 2018 Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way 1. Request to Reclassify the Existing Lead Water Utility Pump Station Mechanic Position a) AB - 2172 Public Works Administration requests authorization to reclassify an existing Lead Water Utility Pump Station Mechanic position (salary grade a18, Step E) to a newly created Lead Electrical/Control Systems Technician position (salary grade a25, Step E), with an estimated fiscal impact of $7,372 in 2018. 2. Capital Project Coordinator/Parks Planning Hire at Step E a) AB - 2171 Community Services Department recommends hiring a Capital Project Coordinator/Parks Planning at Step E of salary grade a28. 3. Sunset Mixed-use Project Fee Waiver Request a) AB - 2162 Community & Economic Development Department recommends approval of a 50-percent waiver of the eligible development and mitigation fees as provided in Renton Municipal Code (RMC) 4-1-210.C.4, for the Sunset Mixed Use Project development. 4. 2018 Summer Meals Program, King County Agreement a) AB - 2175 Community Services Department recommends approval of an agreement with United Way of King County to accept $8,000 in grant funds to support the 2018 Summer Meals Program. 5. Coulon Park Structural Repairs Contract Award a) AB - 2179 City Clerk City Clerk reports the results from the June 29, 2018 bid opening for the Gene Coulon Memorial Beach Structural Repairs project; and submits the staff recommendation to accept the bid and award the contract to Quigg Brothers, Inc. in the amount of $2,376,000. 6. Emerging Issues in Finance AB - 2172 City Council Regular Meeting - 09 Jul 2018 SUBJECT/TITLE: Request to Reclassify the Existing Lead Water Utility Pump Station Mechanic Position (Pay Grade A18, Step E) to a Newly Created Lead Electrical/Control Systems Technician Position (Pay Grade A25, Step E) and Eliminate the Lead Water Utility Pump Station Mechanic Job Classification RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Administration STAFF CONTACT: Mike Stenhouse, Maintenance Services Division Director EXT.: 2260 FISCAL IMPACT SUMMARY: Reclassification of the existing Lead Water Utility Pump Station Mechanic position (Pay Grade a18, Step E) to a newly created Lead Electrical/Control Systems Technician position (Pay Grade a25, Step E) results in a fiscal impact estimated to be $7,372 in 2018 to the Water Utility enterprise fund. There is no budget impact to the general fund. The Water Maintenance Section has sufficient funding in its 2018 budget to absorb the increase in salary. A budget adjustment for the increase will be included as part of the next quarterly budget adjustment ordinance. SUMMARY OF ACTION: The Maintenance Services Division is requesting a reclassification of the existing Lead Water Utility Pump Station Mechanic position (Pay Grade a18, Step E) to a newly created Lead Electrical/Control Systems Technician position (Pay Grade a25, Step E). Reclassifying this position to a higher level will better ensure retention of the incumbent who is continually being recruited by other agencies due to his professional credentials and certifications, knowledge and expertise that are specific and considered to be “rare finds” in the electrical industry. Reclassifying the Lead Water Utility Pump Station Mechanic position to a Lead Electrical/Control Systems position will result in the position being associated with a more accurate job description that better defines the responsibilities, education, experience, skills and licensing and certification requirements for the position, and attach it to a pay grade that is more competitive in the electrical industry. Reclassifying the incumbent to a Lead Electrical/Control Systems Technician will provide the opportunity to eliminate the job classification for the Lead Water Utility Pump Station Mechanic position, which is held only by the incumbent and is outdated due to advancements in technology. Please see attached Issue Paper for more information. EXHIBITS: A. Issue Paper B. Job Description - Lead Water Utility Pump Station Mechanic C. Job Description - Lead Electrical/Control Systems Technician STAFF RECOMMENDATION: Authorize the reclassification of the existing Lead Water Utility Pump Station Mechanic position (Pay Grade a18, Step E) to a newly created Lead Electrical/Control Systems Technician position (Pay Grade a25, Step E) AGENDA ITEM #1. a) with the estimated fiscal impact to be $7,372 in 2018. The fiscal impact will be to the Water Utility enterprise fund and will not have any impact on the general fund. The Water Maintenance Section has sufficient funding in its 2018 budget to absorb the increase in salary and will include a budget adjustment for the increase as part of the next quarterly budget adjustment ordinance. AGENDA ITEM #1. a) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:June 26, 2018 TO:Ed Prince, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Public Works Administrator, ext. 7311 STAFF CONTACT:Mike Stenhouse, Maintenance Services Division Director, ext. 2660 SUBJECT:Request to Reclassify the Existing Lead Water Utility Pump Station Mechanic Position (Pay Grade A18, Step E) to a Newly Created Lead Electrical/Control Systems Technician Position (Pay Grade A25, Step E) and Eliminate the Lead Water Utility Pump Station Mechanic Job Classification ISSUE: Should Council authorize the reclassification of the existing Lead Water Utility Pump Station Mechanic Position (Pay Grade a18, Step E) to a newly created Lead Electrical/Control Systems Technician position (Pay Grade a25, Step E)? The estimated fiscal impact will be $7,372 to the Water Utility enterprise fund in 2018, with no impact to the general fund. A budget adjustment will be included in the next quarterly budget adjustment ordinance. Should Council authorize the Elimination of the Lead Water Utility Pump Station Mechanic job classification? RECOMMENDATION: Authorize the reclassification of the existing Lead Water Utility Pump Station Mechanic Position (Pay Grade A18, Step E) to a newly created Lead Electrical/Control Systems Technician position (Pay Grade A25, Step E). The estimated fiscal impact will be $7,372 to the Water Utility enterprise fund in 2018, with no impact to the general fund. The Maintenance Services Water Utility Maintenance Section budget has sufficient funding in its 2018 budget to absorb the increase in salary. A budget adjustment will be included in the next quarterly budget adjustment ordinance. Authorize the elimination of the Lead Water Utility Pump Station Mechanic job classification. Reclassifying the incumbent to a Lead Electrical/Control Systems Technician will provide the opportunity to eliminate the job classification for the Lead AGENDA ITEM #1. a) Ed Prince, Council President Members of the Renton City Council Page 2 of 3 June 26, 2018 Water Utility Pump Station Mechanic position, which is held only by the incumbent and is outdated due to advancements in technology. BACKGROUND: The existing Lead Water Utility Pump Station Mechanic position (Pay Grade a18) job description was established in 2006. The position was primarily established to manage, maintain and repair the complex electrical systems, including water chemical feed pump systems in city pump and lift stations. The position is highly specialized and requires specific certifications due to state requirements of maintaining water quality. In January 2015 the staff member who held the Lead Water Utility Pump Station Mechanic position retired after 13 years in this role. The city began recruitment for this position in November 2014, however there were only two applicants who possessed the Washington State Journeyman Electrician’s Card, which is required for this positon. Further into the application process, one of the applicants opted out of the selection process and did not interview. The second applicant declined the position even if staff pursued authorization from Council to hire the individual at Step E compensation of Pay Grade a18. Recruitment was immediately reopened. Based on the first round of available applicants from the November recruitment process, it became clear that the city had to be prepared to offer a qualified applicant for this position the best compensation package available. The only other option was to outsource the work of this position, which would put the city at risk of having the availability of an outside contractor in the event of a system emergency. A delayed response to a system emergency could present a risk to the city’s water supply and public health and safety. Council authorized hiring this position at Pay Grade a18, Step E, if necessary to attract a qualified applicant. Following another round of recruitment the position was finally offered to an applicant who had a high level of experience not only in maintaining electrical systems, but actually was employed by the same company that built and installed some of our pump and lift station systems. His knowledge of our systems drastically reduced any learning curve associated with city systems. The position was offered to the current incumbent at Step E, which he accepted. In the three years the incumbent has been employed in this position, multiple agencies have made attempts to recruit him. Most recently he was recruited by King County for a position that would offer significantly more compensation, and an opportunity to carpool to work with a family member, who works nearby. The Maintenance Director and Water Utility Maintenance Section management team met with the incumbent to discuss options to retain him. The management team AGENDA ITEM #1. a) Ed Prince, Council President Members of the Renton City Council Page 3 of 3 June 26, 2018 reviewed the existing Lead Water Utility Pump Station Mechanic job description and determined that the incumbent was being required to perform at a much higher level. Some examples of higher level tasks include the implementation of new technology into city pump and lift stations, installing and maintaining telemetry, telecommunications, hydraulics and pneumatics to ensure proper operation, and have the ability to interpret and understand technical manuals, blueprints, drawings and diagrams associated with the city’s pump and lift stations. In addition the incumbent supports the city’s only SCADA Technician who is responsible for programming of the city’s SCADA system. The current SCADA Technician will be retiring from the city after 10 years of service on August 3, 2018. To date the city has been unable to find a qualified candidate to fill the SCADA Technician position, making it more imperative that the incumbent Lead Water Utility Pump Station Mechanic is retained. The incumbent possesses unique qualifications and expertise related specifically to the city’s Water Utility systems, as well as the certifications required by the state to work on such complex systems. He is now a three-year incumbent, not including experience with his previous employer, in the construction and installation of city-specific systems. Reclassifying the incumbent to a newly created Lead Electrical/Control Systems Technician (Pay Grade a25, Step E), with a more accurate job description and competitive pay grade will better ensure the city is able to retain him, and be able to continue to maintain its pump and lift stations in-house rather than having to rely on an outside contractor. Reclassifying the incumbent will also allow the city to replace the outdated Lead Water Utility Pump Station Mechanic job description with a more appropriate Lead Electrical/Control Systems Technician job description that more accurately reflects the requirements, education and certifications of the position that are continually evolving due to changes in technology. cc: Ellen Bradley-Mak, Human Resources Risk Management Administrator Jan Hawn, Administrative Services Administrator Mike Stenhouse, Maintenance Services Division Director Lys Hornsby, Utility Systems Division Director Jamie Thomas, Financial Services Director Abdoul Gafour, Water Utility Engineering Manager George Stahl, Water Maintenance Manager Kim Gilman, Human Resources Labor Manager Craig Pray, Water Utility Maintenance Supervisor Hai Nguyen, Senior Finance Analyst Marc Gordon, Senior Finance Analyst Pat Miller, Local 2170 AFSCME President AGENDA ITEM #1. a) LeadWaterUtilityPumpStationClassCode:Mechanic3480BargainingUnit:AFSCME-Local2170CITYOFRENTONSALARYRANGE$5,283.00-$6,432.00Monthly$63,396.00-$77,184.00AnnuallyJOBDESCRIPTION:JOBSUMMARY:Underthedirectionofanassignedsupervisor,performavarietyofjourneylevelelectricalandskilledmechanicalworktoinstall,maintainandrepairCitypumpandliftstations,electricalequipmentandwaterqualitysystems;assistwithvariouswaterdistributionsystemmaintenanceandrepairdutiesasassigned.SUPERVISION:portsTo:WaterUtilityMaintenanceSupervisorpervises:NoneJOBDUTIES/RESPONSIBILITIES:EssentialFunctions:•Performavarietyofskilledelectricalandelectronicinstallations,maintain,repairandoperatechemicalfeedpumpsystemswithinthewatertreatmentplantsanddistributionsystems;maintainavarietyofauxiliaryequipmentrelatedtochemicalfeedsystems.•Train,assignandreviewtheworkofassignedmaintenanceservicespersonnel;estimatematerials,timeandpersonnelrequiredtocompleteworkprojects;assureprojectsarecompletedincompliancewithcodes,specifications,standards,workordersandtimeschedules.•Installandhookup480voltthreephasecablesandmotorstarters,maintain,repairandoperatedistributionpumpsupto450hpand600kvagenerators.MaintainsHVACatMaplewoodTreatmentPlant.•Install,maintain,repairandoperatewaterandsewersystems,heaters,exhaustfans,andventilationsystemswithinpumpandliftstations.Mustbe•abletoworkononeandtwostoryroofsandclimbelevatedreservoirs(140feet)todominorrepairsontanks.•Maintainavarietyofrecordsincludingsystemoperations,inspections,preventivemaintenanceandmaterialsuserecords.•Readandinterpretmechanicalblueprints,schematicsanddiagramstotroubleshootandresolvesystemandequipmentmalfunctionsandrepairneeds.TroubleshootstheWaterSystemTelemetrySystem.•Install,maintainorrepairawidevarietyofmechanicalequipmentincludingpumps,injectors,backflowpreventiondevices,valves,backpressuresustainingandpressurereducingdevices.•Respondtoemergencyandoff-hourssituationsasrequired;administerfirstaidandCPRasneeded.AGENDA ITEM #1. a) •Maintainchemicalstoragefacilities,labs,pumpandliftstationsinasafe,cleanandorderlycondition.•Remaincurrentwithrelevanttechnologicaladvancementsasitrelatestofield.•Maintainregular,reliable,andpunctualattendance;workeveningand/orweekendhoursasrequired(overtimeeligibilitypursuanttocollectivebargainingagreement);abilitytotravelasrequired.StandardFunctions:•Maintainandrepairpumphousestoincluderoofs,guttersandminorconcreteandmasonryrepair.•Maintainadequateinventoriesofpartsandsupplies;determineandrequisitionorpurchasepartsandsuppliesaccordingtoestablishedpoliciesandprocedures.•Operatecuttingandoxyacetylenetorchesanduseweldingandmetalfabricationtechniquestomaintainandrepairequipment,pipes;andtoconstructsupports,safetyguards,platforms,kickplates,shelving,cabinets,worktables,etc.•Prepareandmaintainavarietyofrecordsrelatedtoworkperformed.•Performtrafficcontroldutiesforco-workers,otherCitydepartmentsandcontractorsasassigned.•Performrelateddutiesasassigned.EDUCATION,EXPERIENCE,ANDLICENSEREQUIREMENTS:•Anycombinationequivalentto:HighSchooldiplomaandcourseworkinelectrical,pumprepair,mechanicsorwatertechnology,andtwoyearsjourneylevelelectricalandmechanicalexperienceworkingwithhydraulicandpneumaticsystems,pumps,motors,controlvalvesandbuildingmaintenance.•WashingtonStateMaintenanceElectricalCardorJourneymanElectriciansCardorequivalent.•MusthaveandmaintainRespiratorandHazwopercertifications.•ValidWashingtonStatedriver’slicense.•Mustobtaininoneyearavalidtrafficflaggingcardandfirstaid/CPRcertificateissuedbyanauthorizedagency.•MustobtainwithintwoyearsaWaterTreatmentPlantOperatorIcertificationfromWashingtonDepartmentofHealth.KNOWLEDGE,SKILLS,ANDABILITIESREQUIREMENTS:•Abilityto:oTrain,assignandreviewanddirecttheworkofassignedmaintenanceservicespersonnel.oPrioritizeandschedulework.oPerformavarietyofskilledelectricalandmechanicalinstallation,maintenanceandrepairofCitypumpandliftstations,equipmentandwaterqualitysystems.oAnalyzesituationsaccuratelyandadoptaneffectivecourseofaction.oPerformarithmeticcalculationsquicklyandaccurately.oAssureworkprojectsarecompletedaccordingtocode,specificationsandtimelines.oWorkonelevatedreservoirsandroofs.oRespondtoemergencyandcall-outworkassignments.oUnderstandandfolloworalandwritteninstruction.oWorkcooperativelywithothers.oOperateacomputerandanyjobrelatedsoftware.oMaintaincurrentknowledgeoftechnicaladvancesinthefield.oAnalyzesituationsaccuratelyandadoptaneffectivecourseofaction.oWorkindependentlywithlittledirection.oPerformheavyphysicallabor.oLiftobjectsupto100pounds.oObservelegalanddefensivedrivingpractices.oRemaincurrentwithemergingtechnologiesastheyrelatetofieldofspecialty.oMaintainregular,reliable,andpunctualattendance.•Knowledgeof:oPrinciplesoftrainingandprovidingworkdirection.oUnderstandtheRentonWaterSystemOperation;identifyandresolvesystemandequipmentmalfunctionsassociatedwithvariouswaterdistributionandwaterqualitysystems.AGENDA ITEM #1. a) oInspectfacilitiesformaintenanceandrepairneeds,fire,safetyandhealthhazards.oEstimatematerialandsupplyneeds.oAccuratelymaintainroutinerecordsrelatedtoworkperformedtoincludecrewreports.oElevatedreservoirsandroofs.oPrinciplesandpracticesinvolvedintheinstallation,diagnosis,maintenance,repairandoperationofavarietyofequipment,motors,pumps,valvesandnetworkscommontowaterquality,distributionandwastewatersystems.oMethodsequipmentandmaterialsusedinskilledelectricalandmechanicalmaintenanceworktoincludesetupofaPreventiveMaintenanceProgram.oChemicalfeedsystemsoperation,maintenanceandrepair;chemicalstorageandcontrol.oOperationanduseofhandandpowertoolsandequipment.oAppropriatehealthandsafetyregulationsandprocedures.oApplicablecodes,ordinanceandregulations.oTechnicalaspectsoffieldofspecialty.oRecordkeepingtechniques.oProperliftingtechniques.WORKENVIRONMENT/PHYSICALDEMANDS:Workisperformedinofficeandfieldenvironments,inallweatherconditionsandrequirestheabilitytoperformheavyphysicallabor,liftobjectsweighingupto100pounds,andrespondtoemergencyandoff-hourssituations.CLASSIFICATIONDETAILS:EstablishedDate:January2006Revised:March2012OriginalTitle:AGENDA ITEM #1. a) Lead Electrical/Control Systems Technician Class Code: 3480 Bargaining Unit: AFSCME – Local 2170 CITY OF RENTON SALARY RANGE $6,276 - $7,649 Monthly $75,312 - $91,788 Annually JOB DESCRIPTION: JOB SUMMARY: Under supervision, the Lead Electrical/Control Systems Technician performs skilled electrical duties related to the electrical maintenance, design, installation, calibration, troubleshooting, and repair of electrical systems and instruments, programmable logic controllers (PLC’s), process control systems, analyzers, electronic and electrical components associated with the City’s Water Treatment, Water Distribution System and Sewer Lift Stations. SUPERVISION: Reports To: Water Utility Maintenance Supervisor Supervises: None DISTINGUISHING CHARACTERISTICS: Lead Electrical/Control Systems Technician is a journey level class in Electrical and Instrumentation. Incumbents at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit. JOB DUTIES/RESPONSIBILITIES: Essential and Standard Functions: Duties may include, but are not limited to the following:  Inspects, maintains, repairs, installs and/or tests electrical circuits, transformers, switches, lighting fixtures, motors, generators, outlets, control panels, electrical components of process control and telemetry systems, cathodic protection systems and any other related electrical systems utilized by City operations of up to 600 volts. AGENDA ITEM #1. a)  Performs design work that includes the research and determination of design criteria in accordance with standards and codes; prepares calculations, sketches, plans, specifications, and cost estimates; builds and installs control panels.  Performs skilled duties related to the troubleshooting, maintenance, repair, and testing of instrumentation, PLC’s, electrical and electronic, mechanical, and electro-mechanical components associated with the City’s water system of up to 600 volts.  Performs highly skilled testing, maintenance, and repair on controller, power switching gears, and distribution systems, lighting circuits, single and multi-phase power and control circuits, plan condition status and alarm circuits, and laboratory equipment.  Installs and mounts systems related to electrical and electronic components, instrumentation control, telemetry, telecommunications, hydraulics, pneumatics, and a variety of other systems; inspects installed systems to assure proper operation.  Maintains calibration, configuration control, preventive maintenance, and system integrity records required by internal and external directives; recommends calibration intervals; performs routine alignment and calibration on electronic and electrical equipment.  Ensures the effective and efficient operation of electrical, electronic, and related instrumentation associated with the City’s distribution and treatment facilities.  Monitors the City’s Supervisory Control and Data Acquisition system (SCADA); supports authorized personnel responsible for the programming of the City’s SCADA and telemetry systems.  Utilizes a variety of modern testing equipment to troubleshoot and isolate issues with instrumentation, electrical and electronic components and equipment.  Inspects new construction for compliance with City standards and specifications; reports issues or concerns to engineering and inspection as required.  Interfaces with vendors, City and other utility personnel on the operation and repair of City equipment and facilities; plans, coordinates, inspects and participates with City staff and contractors in the development of systems and equipment used in the operation and automation of City facilities.  Plans, monitors, and conducts electrical preventive maintenance program; provides training and technical advice to operational staff as required.  Responds to emergency and off-hour situations.  Coordinates with vendors to resolve issues with instrumentation, electrical and electronic components; plans, coordinates and monitors special projects with outside contractors; orders materials and components for repairs and/or modifications at facilities.  Follow all safety regulations, policies and procedures; operates equipment in a safe and efficient manner in a variety of hazardous environments.  Maintains accurate historical records, files, and data; assists in the generation of monthly compliance and special project reports; maintains records.  Monitors SCADA personal computers for database integrity and system performance. AGENDA ITEM #1. a)  Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service.  Performs related duties as assigned. EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS: QUALIFICATIONS: MINIMUM REQUIREMENTS:  Any combination equivalent to: High School diploma and course work in electrical, pump repair, mechanics or water technology, and two years journey level electrical and mechanical experience working with hydraulic and pneumatic systems, pumps, motors, control valves and building maintenance.  Journeyman Electrician’s Card  Valid Washington State driver’s license.  Must obtain in one year a valid traffic flagging card and first aid/CPR certificates issued by an authorized agency. KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS: Ability to:  Principles, methods, material, tools, and equipment used in the design, installation, testing, operation, maintenance, repair, calibration, and optimization of instrumentation, electrical, electronic, mechanical and electro- mechanical systems including radio telemetry.  Arc Flash Safety gear and the use of equipment as required by NFPA 70E Electrical; electronic theory and practice as applied to process instrumentation and control equipment.  Technical operation and maintenance of modern electronic devices.  Instrumentation, electronic and electrical components associated with water treatment plants and water distribution systems.  Principles and practices of instrumentation calibration and alignment procedures.  PLC based controls, radio, and telemetry methodology.  Control system architecture, control systems theory and its practical application to process control and field instrumentation.  Plant processes, safe work methods and safety regulation pertaining to the work.  National Electric Code and other pertinent local, State and Federal laws, rules and regulations. Skill/Ability to:  Install, modify, design, troubleshoot, maintain, and repair electrical, electronic, electro-mechanical instrumentation and equipment.  Calibrate, align, and test a variety of processes.  Read, interpret, and understand technical manuals, electronic schematics, blueprints, drawings, and diagrams. AGENDA ITEM #1. a)  Design, update, and fabricate new equipment and control systems.  Troubleshoot quickly to minimize downtime.  Plan and execute repair, maintenance, and installation of controls, electronic equipment.  Use modern precision and diagnostic tools and instruments.  Keep records and prepare reports.  Read, interpret, and understand technical manuals, blueprints, drawings, and diagrams. WORK ENVIRONMENT/PHYSICAL DEMANDS: Work is performed in office and field environments, in all weather conditions and requires the ability to perform heavy physical labor, lift objects weighting up to 100 pounds, and respond to emergency and off-hours situations. Work from ladders and heights up to 150 feet. CLASSIFICATION DETAILS: Established Date: January 2006 Revised: Original Title: Water Utilities Maintenance Supervisor (changed 08/02/2016) AGENDA ITEM #1. a) AB - 2171 City Council Regular Meeting - 09 Jul 2018 SUBJECT/TITLE: Request to Hire Capital Project Coordinator/Parks Planning at Pay Grade A28, Step E RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services STAFF CONTACT: Leslie Betlach, Parks Planning and Natural Resources Director EXT.: 6619 FISCAL IMPACT SUMMARY: Hiring the Capital Project Coordinator/Parks Planning at Pay grade a28, Step E would have no fiscal impact in 2018. The position is currently budgeted at a Step C and the position has been vacant for seven months. The position vacancy cost savings in the amount of $65,395 will be applied to the Step increase in 2018. The cost difference between the C and E steps for five months is $4,801. SUMMARY OF ACTION: The Community Services Department, Parks Planning and Natural Resources Division advertised the position on five (5) separate occasions over the last year and interviewed approximately 20 applicants during the five recruitment processes. One position was filled in April of this year upon the retirement of the former Capital Project Coordinator. This request is for the second vacant position. As a result of the recruitment process the Division held a second interview and one candidate met all of the qualifications of the position. This individual has extensive experience in parks, recreation, natural areas and trails planning, acquisition, community engagement and grant writing. EXHIBITS: N/A STAFF RECOMMENDATION: Authorize hiring a Capital Project Coordinator/Parks Planning at Pay Grade a28, Step E. This is an existing position, currently budgeted at Pay Grade a28, Step C. The vacant position cost savings will be applied to the Step increase in 2018. AGENDA ITEM #2. a) AB - 2162 City Council Regular Meeting - 09 Jul 2018 SUBJECT/TITLE: Sunset Mixed Use Project Fee Waiver Request RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development STAFF CONTACT: Jill Ding, Senior Planner EXT.: 6598 FISCAL IMPACT SUMMARY: The estimated total fees requested to be waived for the Sunset Mixed-Use development project are $193,249. SUMMARY OF ACTION: Sunset Premier has applied for a waiver of development and mitigation fees for the Sunset Mixed-Use development. This project includes 35 market rate apartment units and 5,000 square feet of office/retail space located at 1409 Monroe Ave NE in the Sunset Area. The subject property is 0.52 acres and located within the Center Village (CV) zoning designation. The estimated total fees requested to be waived for the Sunset Mixed-Use development project are $193,249. If approved, these waived fees would represent an estimated savings of $5,521.40 per housing unit for Sunset Premier. The Sunset Mixed-Use Development project, a new 35-unit market rate housing development, meets the criteria for the waived fees. The fee waiver will support the City’s ongoing redevelopment efforts in the Sunset Area. This application was received and accepted prior to the adoption of interim controls (ORD #5884), that has halted the acceptance and processing of waived fees and multi-family property tax exemption applications. Accordingly, this application is being processed based on Council rules in effect at the time of application. EXHIBITS: A. Issue Paper B. Permit Fee Waiver Table C. Sunset Mixed Use Project Rendering D. Fee Waiver Request STAFF RECOMMENDATION: Approve a 50-percent waiver of the eligible development and mitigation fees as provided in Renton Municipal Code (RMC) 4-1-210C4 for the Sunset Mixed Use Project development. AGENDA ITEM #3. a) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: July 9, 2018 TO: Ed Prince, Council President Members of Renton City Council VIA: Denis Law, Mayor FROM: C. E. “Chip” Vincent, CED Administrator, x6588 STAFF CONTACT: Jill Ding, Senior Planner, x6598 SUBJECT: Sunset Mixed Use Project Fee Waiver Request ISSUE: Should the City waive certain development and mitigation fees for the Sunset Mixed- Use development project? RECOMMENDATION: Approve a 50-percent waiver of the eligible development and mitigation fees as provided in Renton Municipal Code (RMC) 4-1-210C4 for the Sunset Mixed Use development. BACKGROUND SUMMARY: Sunset Premier has requested a waiver of development and mitigation fees for the Sunset Mixed-Use development. This project includes 35 market rate apartment units and 5,000 square feet of office/retail space located at 1409 Monroe Ave NE in the Sunset Area. The subject property is 0.52 acres and located within the Center Village (CV) zoning designation. The “Waived Fees – Rental Housing Incentive,” RMC 4-1-210C was adopted on August 1, 2011 with the purpose of encouraging new rental housing in the CV, RMF, and R-14 zones within the Sunset Area. As such, Sunset Preimier has requested that 50-percent of the following permit fees, impact mitigation fees, and system development charges be waived for the Sunset Mixed-Use development project: • Building permit and plan review fees; • Public Works plan and inspection fees; • Fire, Transportation, and Parks mitigation impact fees; and • Water, Surface Water, and Wastewater system development charges. AGENDA ITEM #3. a) Ed Prince, Council President Page 2 of 3 July 11, 2018 h:\ced\city council\agenda bills\2018\sunset mixed use waived fees\issue paper.docx The estimated total fees requested to be waived for the Sunset Mixed-Use development project are $193,249. If approved, these waived fees would represent an estimated savings of $5,521.40 per housing unit for Sunset Premier. Per RMC 4-1-210C.5, a fee waiver request for an eligible project must be made prior or by the administrative site plan review period unless otherwise approved by the City Council. The applicant requested the fee waiver on October 9, 2017 prior to the issuance of the site plan review decision, which was issued on May 25, 2018 and therefore meets the application process criteria. This application was received and accepted prior to the adoption of interim controls (ORD #5884), that has halted the acceptance and processing of waived fees and multi- family property tax exemption applications. Accordingly, this application is being processed based on Council rules in effect at the time of application. CONCLUSION: The Sunset Mixed-Use project, a new 35-unit market rate housing development, meets the criteria for the waived fees referenced above as provided for in RMC 4-1-210C.4. The fee waiver will support the City’s ongoing redevelopment efforts in the Sunset Area. AGENDA ITEM #3. a) Ed Prince, Council President Page 3 of 3 July 11, 2018 h:\ced\city council\agenda bills\2018\sunset mixed use waived fees\issue paper.docx AGENDA ITEM #3. a) Sunset Mixed Use Waived Fees Building Permit Fee $26,266 Building Permit Plan Review Fee $17,073 Water System Development Charge $45,451 Surface Water System Development Charge $7,725 Wastewater System Development Charge $22,696 Public Works Plan Review and Inspection Fees $29,181 Fire Impact Fee @964 per unit @0.26 per sq. ft. office $32,165 Transportation Impact Fee @2,112.64 per unit @13.29 per sq. ft. commercial $134,054 Parks Impact Fee @1,858.95 per unit $61,345 Total Estimated 50% waived fees $386,497 $193,249 AGENDA ITEM #3. a)  rene ARCHITECTURE Burien, Wa. 98146 13505 Ambaum Blvd. S.W. Suite 101 Aerial View from Monroe Aerial View from Sunset Street View from Sunset Sunset Mixed-Use Development AGENDA ITEM #3. a)  rene ARCHITECTURE Burien, Wa. 98146 13505 Ambaum Blvd. S.W. Suite 101 Aerial View from Intersection Aerial View from Sunset Street View from Sunset Sunset Mixed-Use Development AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) October 7, 2017 Dear Jill, This letter is to request a waiver of fees for the Sunset Mixed-Use project currently being reviewed by the City of Renton. We believe it meets the requirements outlined in RMC 4-1-210:  New construction  Zoned as CV and located in the boundaries of the designated “Sunset Area”  36 unit apartments + commercial/retail We are requesting a 50% waiver of fees. Project Narrative: The Sunset area is a diverse community of families and businesses from a variety of cultural backgrounds. Our project goals are to complement this diversity, with high-quality apartments targeted towards mid-market families. The 36-unit mixed-use project features below-grade parking, ground-floor retail/commercial, and a roof-top community area. An outdoor plaza enhances the pedestrian experience of the neighborhood, as they walk to the nearby library, shopping and restaurants. Thank you again for your time and consideration. Jason Imani Sunset Premier team@sunsetpremier.com AGENDA ITEM #3. a) AB - 2175 City Council Regular Meeting - 09 Jul 2018 SUBJECT/TITLE: 2018 Summer Meals Program in King County RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services STAFF CONTACT: Cailín Hunsaker, Parks and Trails Director EXT.: 6606 FISCAL IMPACT SUMMARY: Requesting approval to allow $8,000.00 grant funding as reimbursements from United Way of King County for the 2018 Summer Meals Program in King County. SUMMARY OF ACTION: The City of Renton will actively participate in reducing summer hunger through the 2018 Summer Meals Program in King County. United Way of King County and partners set a goal of serving over 25,500 of meals to residents of the City of Renton and over 500,000 meals throughout the Puget Sound region. In order to achieve this goal in Renton, United Way is teaming up with Summer Food Service Program sponsors, such as Renton School District, to provide meals and snacks. Participants work to reduce barriers to participation and increase awareness of the program through marketing promotions. Specifically, United Way-supported sites utilize and display United Way's Free Summer Meals marketing materials. To complement the food service at designated parks and apartment sites, City staff team up with AmeriCorp members to engage youth ages 18 and younger to participate in recreation activities. Funding from this grant will go to the purchase of arts and crafts supplies and sports equipment to support these activities. In line with the Renton Business Plan, this Program supports the City’s mission to meet growing service demands with high quality customer service and through partnerships, innovation and outcome management. EXHIBITS: A. United Way of King County Grantee Agency Funding Contract STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into the agreement with United Way of King County to accept $8,000.00 in grant funds with spending authority for the 2018 Summer Meals Program in King County. AGENDA ITEM #4. a) United Way of King County Contract No. 3412 This contract is made between United Way of King County and City of Renton (referred to as "the Contractor"). From June 1, 2018 to August 31, 2018 A. Term and Scope of Contract Throughout the term of this Agreement, which shall begin on June 1, 2018 and terminate on August 31, 2018, the Contractor shall provide United Way of King County (UWKC) with the scope and range of services and performance commitments described in the exhibits attached hereto. Such services shall at all times be provided on a basis that United Way of King County in its sole discretion considers to be satisfactory, and shall at a minimum be consistent with the performance standards set forth in Exhibit A- 1 attached hereto and incorporated herein by this reference. The Contractor agrees to comply with all federal and state laws pertaining to charitable organizations and to maintain its existence and good standing in accordance with such laws. The Contractor agrees to comply with all UWKC terms, conditions and requirements as stipulated in this contract and exhibits. At any time during the contract period, UWKC may conduct an audit to verify compliance with contract terms and Contractor will promptly cooperate with respect to such audit and promptly and timely comply with UWKC’s requests for information and documentation that UWKC considers to be necessary or beneficial to the conduct of such audit. B. Amount of Contract United Way of King County shall compensate the Contractor according to the payment schedule shown in Exhibit B for satisfactory performance of the scope and range of services identified in the attached exhibits; provided, however, that in no event shall the total payments provided to the Contractor by UWKC hereunder exceed the sum of $8,000.00. C. Reports and Information The Contractor shall timely furnish United Way of King County with (a) the reports and other information required under the Scope of Work attached as Exhibit A-1 and the Reporting Requirements attached as Exhibits A-2 and A-3; and (b) such other reports and information as may be requested by UWKC related to this contract or the services provided hereunder with program funds, including statements and data demonstrating the effectiveness of the services provided in achieving the goals and objectives set forth in Exhibit A-1, Scope of Work. The Contractor will timely supplement, augment, and/or replace any such reports or other information upon request if and to the extent that United Way of King County finds them to be deficient, incomplete, or otherwise unsatisfactory for its purposes. UWKC may withhold payments otherwise due to the Contractor pending timely delivery of all such reports and information (including items requested during any audit conducted pursuant to the provisions of Paragraph A above). D. Amendments United Way of King County, at its sole discretion, may adjust amounts awarded under this contract or otherwise amend the contract, with at least thirty (30) days’ written notice, for changes in economic and other conditions affecting our community, including but not limited to: Grantee Agency Funding Contract City of Renton - Contract #3412 page 1 of 7 AGENDA ITEM #4. a) 1.Determination that UWKC revenues are insufficient to meet current or emerging priorities, or 2.Determination that significant changes in public sector funding warrant changes in UWKC’s funding. E. Termination of Contract If the Contractor fails to meet or comply with the terms of this contract, United Way of King County may, at its sole discretion, take one or more, without limitation, of the following actions: 1.Work with the Contractor to develop a goal and timeline for compliance 2.Defer payments 3.Eliminate payments 4.Amend the award 5.Terminate the contract During the contract period, the Contractor will notify UWKC at least thirty (30) days prior to the effective date should the Contractor plan to discontinue a program that is tied to the funded work. UWKC may withhold payments and/or terminate all of its contractual obligations hereunder immediately if, at the sole discretion of UWKC, the Contractor mismanages or makes improper use of any funds provided hereunder, or refuses to comply with any of the terms and conditions of this contract. United Way of King County will require repayment of any funds determined by UWKC to be mismanaged by the Contractor. F. Entire Agreement This Agreement consists of nine (9) sections, together with the following exhibits. This Agreement and the exhibits set forth below contain the entire Agreement of the parties: Exhibit A1 – Scope of Work Exhibit A2 – Program Reporting Requirements Exhibit A3 – Grantee Requirements G. Governing Law This Agreement, including all matters of construction, validity and performance, shall be governed by and construed and enforced in accordance with the laws of the State of Washington, as applied to contracts made, executed and to be fully performed in such state by citizens of such state, without regard to its conflict of law rules. H. No Assignment Contractor may not assign any right, remedy, obligation, or liability arising under or pursuant to this Agreement without the consent of UWKC, which may be granted or withheld by UWKC in its discretion for any reason or no reason. Exhibit B – Payment Schedule City of Renton - Contract #3412 page 2 of 7 AGENDA ITEM #4. a) I. Signatures The signatures on this document indicate that the parties are in agreement with all stipulations made herein. Contractor, your signature further indicates that you are currently in compliance with all contract terms, conditions and requirements. UNITED WAY OF KING COUNTY City of Renton Jon Fine President/CEO Director/CEO Signature* Director/CEO Name (printed)* Director/CEO Title (printed)* Date SignedDate Signed * Required June 12, 2018 City of Renton - Contract #3412 page 3 of 7 AGENDA ITEM #4. a) Financial Stability Award Investment Area 3007 Child Nutrition $8,000.00 Investment Area exempt from client demographic data collection Project Overview The Contractor will actively participate in reducing summer hunger through the 2018 Summer Meals Program in King County. United Way of King County and partners have set a goal of serving over 500,000 meals this summer. In order to achieve this goal, United Way is teaming up with Summer Food Service Program sponsors and sites to expand the number of meals and snacks served. As a 2018 Summer Meals Program grantee, you will work to reduce barriers to participation in the program and increase awareness of the program through promotion. Specifically, sites are expected to utilize and display United Way's Free Summer Meals marketing materials at United Way supported sites. United Way of King County is granting $8,000 in funds to support summer meals locations and increase access and utilization of services provided. Deliverables Serve 25,509 meals/snacks during the summer of 2018. AWARD TOTAL $8,000.00 Exhibit A-1 Scope of Work City of Renton - Contract #3412 page 4 of 7 AGENDA ITEM #4. a) Exhibit A-2 Program Reporting Requirements REQUIREMENT DUE DATE 1.Reporting The Contractor will provide services as outlined in Exhibit A-1 Scope of Work and will report to United Way regarding results achieved. Submission shall be made via email to: jwalden@uwkc.onmicrosoft.com and communityservices@uwkc.org 1.End-of-contract Report ◦Programs / services / activities that contribute to the Investment Area. ◦Total number of reimbursable meals. ◦Explanation of any difference of more than 10% of the contract number. ◦Accomplishments: describe what you were able to do as a result of United Way of King County funding. ◦Describe any trends, significant changes in population served or need for services. ◦Challenges: describe any issues that affected services ◦ End-of-contract Report 09/17/2018 City of Renton - Contract #3412 page 5 of 7 AGENDA ITEM #4. a) Exhibit A-3 Grantee Requirements The Contractor agrees to the following requirements: 1.Non-Discrimination Compliance Measures The Contractor shall not discriminate on the basis of age, gender, race, sexual orientation, national origin, religion, presence of a disability, or any other requirements of federal, state, or local law in the delivery of service. The Contractor acknowledges and understands United Way of King County’s strong commitment to and preference for funding contractors who prohibit discrimination based on age, gender, race, sexual orientation, national origin, religion and presence of a disability in all areas, including governance, employment or volunteer recruitment. Ongoing 2.Anti-Terrorism Compliance Measures In compliance with the spirit and intent of the USA Patriot Act and other counterterrorism laws, the Contractor represents that it takes reasonable steps to: Ongoing a.Verify that individuals or entities to which it provides, or from which it receives, funds or other material support or resources are not on the U. S. Government Terrorist Related Lists*; b.Protect against fraud with respect to the provision of financial, technical, in-kind or other material support or resources to persons or organizations on such lists; and c.Ensure that it does not knowingly provide financial, technical, in-kind or other material support or resources to any individual or entity that it knows beforehand is supporting or funding terrorism (whether through direct allocation by the United Way of King County Board of Directors or through the distribution of donor designated funds which it processes for donors participating in a United Way of King County fundraising campaign). *In this form, “U. S. Government Terrorist Related Lists” refers to (a) the list of persons and entities in Executive Order 13244, (b) the master list of Specially Designated Nationals and Blocked Persons maintained by the Treasury Department, and (c) the list of Foreign Terrorist Organizations maintained by the Department of State, as may be updated from time-to-time. 3.Throughout the contract period United Way of King County may provide opportunities for representatives of the Contractor to be involved in its fundraising campaign. The Contractor shall not use the United Way of King County fundraising campaign for its own fundraising purposes. Ongoing City of Renton - Contract #3412 page 6 of 7 AGENDA ITEM #4. a) Exhibit B Payment Schedule Payment for (month)Date Payable Payment Amount June 2018 July 31, 2018 $8,000.00 Total Contract $8,000.00 Payment from United Way of King County for this contract shall not exceed $8,000.00 pending receipt of signed contract from Contractor. Payment(s) to be made on or before the last working day of the month as per the schedule below. City of Renton - Contract #3412 page 7 of 7 AGENDA ITEM #4. a) AB - 2179 City Council Regular Meeting - 09 Jul 2018 SUBJECT/TITLE: Contract Award: Gene Coulon Memorial Beach Structural Repairs; CAG-18-062 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: $2,376,000. The total budget for this project is $2,856,411.90. The engineer's estimate was $2,200,000. There is sufficient budget for this project. SUMMARY OF ACTION: The City Clerk's Office conducted a bid opening for the Gene Coulon Memorial Beach Structural Repairs project on June 29, 2018. In compliance with Council policies, the bid opening met the following three requirements: 1) There was more than one bid; 2) The lowest responsible and responsive bid was within budget; and 3) There were no irregularities with the lowest responsible and responsive bid. Therefore, staff recommends Council award the Gene Coulon Memorial Beach Structural Repairs project to Quigg Brothers, Inc. in the amount of $2,376,000. EXHIBITS: A. Issue Paper B. Staff Recommendation C. Bid Tab STAFF RECOMMENDATION: Accept the lowest responsible and responsive bid and award the Gene Coulon Memorial Beach Structural Repairs project to Quigg Brothers, Inc. in the amount of $2,376,000. AGENDA ITEM #5. a) c:\users\rgraver\desktop\coulon sr award memo.docx COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE: July 3, 2018 TO: Jason Seth, City Clerk FROM: Kelly Beymer, Administrator STAFF CONTACT: Leslie Betlach, Parks Planning & Natural Resources Director (x6619) Alan J. Wyatt, Capital Project Coordinator (x6571) SUBJECT: Gene Coulon Memorial Beach Park Structural Repairs Contract The Community Services Department recommends that the Gene Coulon Memorial Beach Park Structural Repairs project, construction contract in the amount of $2,376,000.00 be awarded to Quigg Brothers, Inc. P.O. Box 1707, Aberdeen, WA 98520-0281. There were four bids submitted for the project. The bid submitted by Quigg Brothers, Inc. is the lowest responsive bid and the bidder has been found to be responsible. 1. Quigg Brothers, Inc. $ 2,376,000.00 2. Orion Marine Group $ 2,493,700.00 3. Manson Construction Company $ 2,757,700.00 4. American Construction Company $ 3,000,800.00 The current funding is sufficient to cover the construction budget and an approximate 15% construction contingency, to cover potential change orders. To date, the funding has been used for engineering design, permits, and bid advertising. We are requesting that the Council refer the Award action to the Finance Committee for further discussion of the funding status for this project. The construction contract calls for: 1) Ivar’s Deck: Remove substructure steel beams and timber decking, replace with galvanized beams and install grated decking; 2) Day Moorage Float: Remove existing timber float and install aluminum float; 3) North Waterwalk and Ivar’s Deck Wave Skirts: Remove and replace a portion of the removed treated wood skirts with non-toxic material. 4) Boat Launch: Remove and replace substructure steel beams; 5) South Waterwalk: Replace missing grout around concrete waterwalk superstructure and pile foundation system; 6) Boat Launch Wave Break: Replace a portion existing timber with non-toxic material; 7) Sailing Club Float: Repair float hinge, add railing and floatation material; 8) Trestle Bridge: Repair timber substructure, for the City of Renton, Washington, all as shown and described in the Contract Documents prepared by PND Engineers, Inc, dated April 5, 2018. cc: Bob Harrison, Chief Administrative Officer AGENDA ITEM #5. a) Project: Gene Coulon Memorial Beach Park Structural Repairs Project ‐ CAG‐18‐062Due Date: June 29, 2018CITY OF RENTONBID TABULATION SHEETBid Total fromProp Bid L&I Sched Bidder Sub AddenSchedule of PricesBond Cert Price Qual List A ,B, C Ack.*Includes Sales TaxAmerican Construction Co.1501 Taylor Way1TacomaX X X X X X $3,000,800.00WA98421KevinCulbertManson Construction Co.5209 E. Marginal Way S.2Seattle X X X X X X $2,757,700.00WA98134JohnHolmesOrion Marine Group1112 E. Alexander Av3TacomaX X X X X X $2,493,700.00WA98421TomCoultasBidderFORMS Engineer's Estimate: $2,200,000.00 (2.2 Mil)AGENDA ITEM #5. a) Project: Gene Coulon Memorial Beach Park Structural Repairs Project ‐ CAG‐18‐062Due Date: June 29, 2018CITY OF RENTONBID TABULATION SHEETBid Total fromProp Bid L&I Sched Bidder Sub AddenSchedule of PricesBond Cert Price Qual List A ,B, C Ack.*Includes Sales TaxBidderFORMSQuigg Bros., Inc.P.O. Box 17074AberdeenX X X X X X $2,376,000.00WA98520CharlesQuigg   Engineer's Estimate: $2,200,000.00 (2.2 Mil)AGENDA ITEM #5. a)