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AGENDA
Public Safety Committee Regular Meeting
4:30 PM - Monday, July 11, 2016
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. Justice Assistance Grant (JAG) Acceptance
a) AB - 1700
2. Emerging Issues in Public Safety
AB - 1700
City Council Regular Meeting - 27 Jun 2016
SUBJECT/TITLE: Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY
2015 Local Solicitation
RECOMMENDED ACTION: Refer to Public Safety Committee
DEPARTMENT: Police
STAFF CONTACT: Russ Radke, Sergeant
EXT.: 7527
FISCAL IMPACT SUMMARY:
The Renton Police Department has been awarded a total of $24,086.73 to be used through September 30,
2018.
SUMMARY OF ACTION:
The City of Renton Police Department has applied for, and been awarded, the 2015 Edward Byrne Memorial
Justice Assistance Grant to help fund the Renton Police Department's Domestic Violence Victim Advocacy
Program and provide assistance to victims of domestic violence. The grant requires no contributing funds for
eligibility. It does require that the application, in its entirety, be made available to the Mayor and City Council
for their review and comment. This is the twelfth year that the City of Renton has applied for this grant and
successfully received the funding for the citizens of Renton.
The grant assists with direct victim services to include emergency shelter, food, clothing, gas, travel, moving
truck, emergency cell phones, and assistance with costs associated with law enforcement in locating and
arresting the defendant to help ensure victim safety. The grant will also assist with costs associated with the
Victim Advocate coming in after hours to assist victims, or the family of a victim, on significant calls for service
such as DV homicides. Prevention/education and supplies are needed for the ongoing awareness to the
citizens of Renton via community outreach and presentations. The Renton Police Department has been a
leading department for training and education by sending law enforcement teams consisting of Detectives,
Patrol Officers, and City Prosecutors to national training conferences and co-sponsoring local trainings with
the Violence Against Woman's Act (VAWA). With the assistance of this grant, the Police Department has made
a commitment to outfit every first responding vehicle with trauma kits. It is necessary to purchase additional
kits and supplies due to growth in our fleet and department and the need for additional or replacement
supplies.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Authorize the Mayor to sign the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2015 Local
Solicitation.
AGENDA ITEM #1. a)
Interagency Agreement
Edward Byrne Memorial
JusticeAssistance Grant (JAG)Program
FY 2015 Local Solicitation
Executed by
City of Seattle
Department Authorized Representative:Diane Pilon
610 5”‘Avenue
PO Box34986
Seattle,WA 98124-4986
and
City of Renton;hereinafter referred to as "Recipient"
Grant Manager:Sgt.Russ Radke
1055 Grady Way
Renton,WA 98057
IN WITNESSWHEREOF,the parties have executed this Agreement by having their
representatives affixtheir signatures below.
City of Renton Seattle Police Department
Denis Law,Mayor Brian Maxey,Chief Operating Officer
Date:
Authorized by:
Grant Program:Edward Byrne Memarialjustice Assistance Grant (JAG)Program
FY I5 JAG InteragencyAgreement
AGENDA ITEM #1. a)
WHEREAS,the JusticeAssistance Grant (JAG)Program is the primary provider of federal criminaljusticefundingtostateandlocaljurisdictions;and
WHEREAS,the JAGProgram supports all components of the criminal justice system,from multi-jurisdictional drug and gang task forces to crime prevention and domestic violenceprograms,courts,corrections,treatment,and justice information sharing initiatives;and
WHEREAS,the United States Congress authorized $604,936 in the JusticeAssistance Grant (JAG)Program for jurisdictions in King County;and
WHEREAS,10 jurisdictions in King Countywere required to apply for a JAGProgram award with asingle,joint application;and
WHEREAS,the City,as the identified FiscalAgent,submitted the joint application to the Bureau ofJusticeAssistanceonJune26,2015 to request JAGProgram funds;and
WHEREAS,based on the City's successful application,the Bureau of JusticeAssistancehasawarded$604,936 to the City from these JAGProgram funds;and
WHEREAS,pursuant to the terms of the grant whereby the City,as the identified Fiscal Agent forthisaward,is to distribute grant funds to co-applicants,the City intends to transfer some oftheJAGfundsitreceivestothoseco-applicants;and
WHEREAS,the City is not obligated to continue or maintain grant funding levels for the JAGProgramoncegrantfundshavelapsed;and
WHEREAS,recipients ofJAGfunds from the City should not anticipate the Citywill assumeresponsibilityforanyprogramcostsfundedbyJAGonceJAGfundsarespent;
NOW THEREFORE,the parties hereto agree as follows:
This lnteragency Agreement contains six Articles:
ARTICLEI:TERMOF AGREEMENT:
Theterm ofthis lnteragency Agreement shall be in effect from the date it is executed by the SPDChiefofPolice,or designee,until September 30,2018 unless terminated earlier pursuant to theprovisionshereof.
ARTICLE1]:DESCRIPTIONOF SERVICES
Theservices to be performed under this Agreement shall be conducted for the stated purposes oftheByrneMemorialJusticeAssistanceGrant[JAG]Program (42 U.S.C.3751[a.]The Edward ByrneMemorialJusticeAssistanceGrant(JAG)Program is the primary provider of federal criminaljusticefundingtostateandlocaljurisdictions.JAGfunds support all components ofthe criminaljusticesystem,from multijurisdictional drug and gang task forces to crime prevention anddomesticviolenceprograms,courts,corrections,treatment,and justice information sharing
FY 15JAG lnlcragency Agreement
AGENDA ITEM #1. a)
initiatives.JAGfunded projects may address crime through the provision of services directly toindividualsand/orcommunities and by improving the effectiveness and efficiency of criminaljusticesystems,processes,and procedures.
ARTICLEIII:SPECIALCONDITIONS
Funds are provided by the U.S.Department ofjustice,Office ofjustice Programs,Bureau ofjusticeAssistancesolelyforthepurposeoffurtheringthestatedobjectivesoftheEdwardByrneMemorialjusticeAssistanceGrant(JAG)Program.The Recipient shall use the fundstoperformtasksasdescribedintheScopeofWorkportionofthisAgreement.
The Recipient acknowledges that because this Agreement involves federal funding,theperiodofperformancedescribedhereinwilllikelybeginpriortotheavailabilityofappropriatedfederalfunds.The Recipient agrees that it will not hold the Seattle PoliceDepartment,the Cityof Seattle,or the Department of justice liable for any damages,claimforreimbursement,or any type ofpayment whatsoever for services performed under thisAgreementpriortothedistributionandavailabilityoffederalfunds.
The Recipient shall comply with all conditions and limitations set forth in the FY 2015justiceAssistanceGrantProgramAward#2015—D]—BX-0552.
The FY2015 justice Assistance Grant Program Award Report #:2015-D]-BX-0552isattachedtoandmadepartofthisagreement,as Attachment A.Allocationand use of grantfundingmustbeinaccordancewithallspecialconditionsincludedintheAwardReport.AllRecipientsareassumedtohaveread,understood,and accepted the Award Report asbinding.
The Recipient acknowledges that all allocationsand use of funds under this agreement willbeinaccordancewiththeEdwardByrneMemorialjusticeAssistanceGrant[JAG]FormulaProgram:LocalSolicitation.Allocationand use of grant funding must be coordinated withthegoalsandobjectivesincludedintheLocalSolicitation.All Recipients are assumed tohaveread,understood,and accepted the Local Solicitation as binding.
Recipient agrees to obtain a valid DUNSprofile and create an active registration with theCentralContractorRegistration(CCR)databaseno later than the due date of the Recipient'sfirstquarterlyreportafterasubawardismade.
The Recipient shall comply with all applicable laws,regulations,and program guidance.Anon-exhaustive list of regulations commonly applicable to BIAgrants are listed below,includingthe guidance:
(U)Administrative Requirements:OMBCircular A-102,State and LocalGovernments(10/7/94,amended 8/29/07)(44CFR Part 13)
(V)Cost Principles:OMB Circular A-87,State and Local Governments (5/10/04)
FY I5 JAG Inleragency Agreement
AGENDA ITEM #1. a)
(W)Audit Requirements:OMCCircular A-133,Audits of State,LocalGovernments,andNon—ProfitOrganizations (6/24/97,includes revisions in the Federal Register6/27/03)
(X)The Recipient must comply with the most recent version ofthe AdministrativeRequirements,Cost Principals,and Audit Requirements.
36)Non-Federal entities that expend $500,000 or more in one fiscal year inFederalawardsshallhaveasingleorprogram-specific audit conducted for thatyearinaccordancewiththeOfficeofManagementandBudget(OMB)Circular -
A-133-Auditsof States,Local Governments,and non—ProfitOrganizations.
Non-federal entities that spend less than $500,000 a year in federal awards are
exempt from federal audit requirements for that year,except as noted inCircularNo.A-133,but records must be available for review or audit byappropriateofficialsoftheFederalagency,pass-through entity,and GeneralAccountingOffice(GAO).
37)Recipients required to have an audit must ensure the audit is performed inaccordancewithGenerallyAcceptedAuditingStandards(GAAS),as found intheGovernmentAuditingStandards[the Revised Yellow Book)developed bytheComptrollerGeneralandtheOMBComplianceSupplement.The RecipienthastheresponsibilityofnotifyingtheWashingtonStateAuditor's Office and
requesting an audit.
38)The Recipient shall maintain auditable records and accounts so as to facilitatetheauditrequirementandshallensurethatanysub-recipients also maintainauditablerecords.
39)The Recipient is responsible for any audit exceptions incurred by its own
organization or that of its subcontractors.Responses to any unresolved
management findings and disallowedor questioned costs shall be includedwiththeauditreportsubmittedtotheSeattlePoliceDepartment.The
Recipient must respond to requests for information or corrective action
concerning audit issues or findings within 30 days of the date of request.TheCityreservestherighttorecoverfromtheRecipientalldisallowedcosts
resulting from the audit.
40)lfapplicable,once any single audit has been completed,the Recipient mustsendafullcopyoftheaudittotheCityandaletterstatingtherewerenofindings,or if there were findings,the letter should provide a list ofthe
findings.The Recipient must send the audit and the letter no later than ninemonthsaftertheendoftheRecipient's ?scal year(s)to:
Diane Pilon,JAGProgram Manager
Seattle Police Department
610 5th Avenue
PO Box 34986
FY 15JAG lntcragency Agreement
AGENDA ITEM #1. a)
Seattle,WA 98124-4986
206-386-1996
41)In addition to sending a copy of the audit,the Recipient must include a
corrective action plan for any audit findings and a copy of the management
letter if one was received.
42)The Recipient shall include the above audit requirements in any subcontracts.
0 The Recipient agrees to cooperate with any assessments,national evaluation efforts,orinformationordatacollectionrequirements,including,but not limited to,the provision ofanyinformationrequiredforassessmentorevaluationofactivitieswithinthisagreement,and for compliance BIAreporting requirements.
0 When implementing funded activities,the Recipient must comply with all applicable
federal,state,tribal government,and local laws,regulations,and policies.The Recipient is
entirely responsible for determining the Recipient's compliance with applicable laws,
regulations and policies,which include,but are not limited to:
(F)City ofSeattle regulations including,but not limited to:
(11)Equal Benefits Program Rules
(SMCCh.20.4-S:http://cityofseattle.net/contract/equalbene?ts/)
(12)Women and Minority Owned Af?rmative Effort:If a Recipient intends to subcontract
out any part ofa contract instead of performing the work itself,then the following
requirement applies:Consultant shall use affirmative efforts to promote and
encourage participation by women and minority businesses on subcontracting
opportunities within the contract scope of work.Consultant agrees to make such
efforts as a condition of this Agreement.
k.Outreach efforts may include the use of solicitation lists,advertisements in
publications directedto minority communities,breaking down total
requirements into smaller tasks or quantities where economically feasible,
making other useful schedule or requirements modifications that are likely to
assist small or WMBEbusinesses to compete,targeted recruitment efforts,and
using the services of available minority community and public organizations to
perform outreach.
1.Record-Keeping:The Consultant shall maintain,for at least 24 months after
the expiration or earlier termination of this Agreement,relevant records and
information necessary to document all Consultant solicitations to
subconsultants and suppliers,all subconsultant and supplier proposals
received,and all subconsultants and suppliers actually utilized under this
Agreement.The City shall have the right to inspect and copy such records.
(33)Licenses and Similar Authorizations:The Consultant,at no expense to the City,shall
secure and maintain in full force and effect during the term ofthis Agreement all
FY 15JAG lnteragency Agreement
AGENDA ITEM #1. a)
required licenses,permits,and similar legal authorizations,and comply with allrequirementsthereof.
(34)Use of Recycled Content Paper:Whenever practicable,Consultant shall use reusableproductsincludingrecycledcontentpaperonalldocumentssubmittedtotheCity.Consultantis to duplex all documentsthat are prepared for the City under thisContract,whether such materials are printed or copied,except when impracticabletodosoduetothenatureoftheproductbeingproduced.Consultants are to use100%post-consumer recycled content,chlorine-free paper in any documentsthatareproducedfortheCity,whenever practicable,and to use other paper-saving andrecyclingmeasuresinperformanceofthecontractwithandfortheCity.
(35)Americanswith DisabilitiesAct:The Consultantshall comply with all applicableprovisionsoftheAmericanswithDisabilitiesActof1990asamended(ADA)inperformingitsobligationsunderthisAgreement.Failure to comply with theprovisionsoftheADAshallbeamaterialbreachof,and grounds for the immediateterminationof,this Agreement.
(36)Fair Contracting Practices Ordinance:The Consultantshall comply with the FairContractingPracticesOrdinanceofTheCityofSeattle[Chapter 14.10 SMC],asamended.
(37)Suspension and Debarment:The Recipient certi?es that neither it nor its principalsarepresentlydebarred,suspended,proposed for debarment,declared ineligible,orvoluntarilyexcludedfromparticipatingintransactionsbyanyFederaldepartmentoragency.By signing and submitting this Agreement,the Recipient is providing thesignedcertificationsetoutbelow.The certificationthis clause is a material
representation of fact upon which reliance was placed when this transaction wasenteredinto.
Ifit is later determinedthat the Recipient rendered an erroneous certification,theFederalGovernmentandCitymaypursueavailableremedies,includingterminationand/ordebarment.The Recipient shall provide immediate written notice to the CityifatanytimetheRecipientlearnsthatitscertificationwaserroneouswhensubmittedorhasbecomeerroneousbyreasonofchangedcircumstances.
The Recipient agrees by signing this Agreement that it shall not enter into anycoveredtransactionwithapersonorsubcontractorwhoisdebarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded fromparticipationinthiscoveredtransaction,unless authorized in writing by the City.
The Recipient shall include the requirement in this section in any subcontracts.
(38)In the event of the Recipient's or subcontractor'snoncompliance or refusal tocomplywithanyapplicablelaw,regulation or policy,the Citymay rescind,cancel,orterminatetheAgreementinwholeorinpart.The Recipient is responsible for any
FY 15 JAG InicragencyAgreement
AGENDA ITEM #1. a)
and all costs or liability arising from the Recipient's failure to comply with applicablelaw,regulation,or policy.
ARTICLE IV:SCOPEOF WORK
The Scope of Work of this Agreement and the time schedule for completion of such work is asdescribedinAttachmentB:[AG Budget Worksheet,as approved by BIA.Attachment Bis attached
to and made part ofthis agreement.
The work shall,at all times,be subject to the City's general review and approval.The RecipientshallconferwiththeCityperiodicallyduringtheprogressoftheWork,and shall prepare and
present suchinformation and materials (e.g.a detailed outline of completed work)as may be
pertinent,necessary,or requested by the City or BJAto determine the adequacy of the Work orRecipient's progress.
ARTICLEV:PAYMENT
(K)Compensation
The Recipient shall be reimbursed on an actual cost basis.Total compensation under this
Agreement is $26,587.
The Recipient shall incur authorized allowable expenses in accordance with the Project
Budget,as detailed in Attachment B.
The Recipient may request additional reimbursement up to the amount of interest accrued ontheirportionofthegrantaward.The City will provide quarterly statements to the Recipient,oncethe interest balance accrued equals at least $1,000.Reimbursements will not be made for
interest accrued that is less than $1,000.Reimbursements can be requested,up to the total
amount of interest accrued,after the initial quarterly statement has been sent,to perform
tasks in accordance with the Project Budget,as detailed in Attachment B.
The Recipient shall submit invoices not more than monthly,and at least quarterly.After the
first quarter,monthly submission is preferred.Invoices are due no later than 30 days after the
end of the period in which the work was performed.
No travel or subsistence costs,including lodging and meals,reimbursed with federal funds
may exceed federal maximum rates,which can be found at:http://www.gsa.gov.
(L)Manner of Payment
The Recipient shall submit reimbursement requests not more than monthly,and at least
quarterly.After the first quarter,monthly submission is preferred.
Requests are dueno later than 30 days after the end of the period in which the work was
performed.Reimbursement request forms are provided.Substitute forms are acceptable.
With each reimbursement request,the Recipient shall submit:
I Detailed spreadsheet of expenditures by task and related financial documents [timesheets,
invoices)
FY 15 JAG Interagency Agreement
AGENDA ITEM #1. a)
I Project status report _
I These documentsand invoices must be kept on file by the Recipient and be made availableuponrequestbytheCityortostateorfederalauditors
Reimbursementwill not be processed without accompanying documentationfor thecorrespondingtimeperiod.
Once the above conditions are met,payment shall be made by the City to the Recipient.
Submit invoicing and documentation to:
Diane Pilon,IAGProgram Manager
Seattle Police Department
610 5th Avenue
PO Box 34986
Seattle,WA 98124-4986
206-386-1996
ARTICLEVI:AMENDMENTS A
No modi?cation or amendment of the provisions hereofshall be effectiveunless in writing andsignedbyauthorizedrepresentativesofthepartieshereto.The parties hereto expressly reservetherighttomodifythisAgreement,by mutual agreement.
FY 15JAG Interagoncy Agreement
AGENDA ITEM #1. a)
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Bureau oi'Justlce Assistance SHEET PAGE 2 OF 9
Grant
PROJECTNUMBER 2lll5«DJ-BX-0552 AW/tRDDATE 09I|l/20lS
SPECIALCONDITIONS
l.Applicabilityof Part 200 UnifonnRequirements‘
The UnifonnAdministrativeRequirements.CostPrinciples,andAuditRequirementsin2 C.l-‘.l(.Part 200,as adoptedandsupplementedbytheDepartmentofJustice(D0!)in2 C.F.R.Part 1800 (the “Part 200 UniformRequirements")applyto this2015awardfromtheOflice ofJusticePrograms(OIP).Forthis2015award,thePart200 UniformRequirements,whichwere?rst adoptedby D01 on December26,ZOI4,supersede.amongotherthings,theprovisionsol'28C.F.R.PttrLs66and70,as wellasthoseol'2 C.F.R.Parts215,220,225.and230.
if this20l5 award supplements fundspreviouslyawardedby 01?underthesame award number.the Part 200 Unil‘ortnRequirementsapplywithrespecttoallawardfunds(whetherderivedfromtheinitialaward or a supplementalaward)thatare obligatedon or aftertheacceptance dateof this2015 award.
Potentialavailabilityofgraceperiodforprocurement standards:UnderthePart200 UniformRequirements.a time-limitedgntoe periodmay beavailableundercertain circumstancesto allowfor transition frompoliciesand proceduresthatcompliedwithpreviousstandardsforpmcurementsunderfederalawardstopoliciesandprocedurestltatcomplywiththenewstandards(that is,to thoseat 2C.F.R.200.317 through200.325).
Formore inforrnatiouon thePan 200Unifomrllequircmcns,includinginformationregardingthepotentially-availablegraceperioddescribedabove,see theOlticeot'.lustieePrograms(OJP)websiteathttp://ojp.gov/iimding/PartZO0UniformRequirements.htm.
in tireevent thatan award-relatedquestion arisesfromdocumentsor othermaterialsprepared or distributedby OJPthatmayappeartoconflictwith,or differinsome way from.the provisionsof thePart200 UniformRequirements.therecipientistocontact011’promptlyforclari?cation.
2.TherecipientagreestocomplywiththeDepartmentofJusticeGrantsFinancialGuideas postedon the OJ?website(currently,the"2Di5DOI GrantsFinancialGuide"),
3.Therecipientacl-uroivledgcsthat failureto submitanacceptableEqualEmploymentOpportunityPlan(ifrecipient isrequiredtosubmitonepursuanttoZ8C.F.R.Section42.302)that isapprovedby the Ollice for CivilRightsis aviolationoftheStandardAssurancesexecutedbytherecipient.and may resultinsuspension offundinguntilsuchtimeastherecipientisincompliance,or tenninationof theaward.I
4.Therecipient understandsandagrees that011’may withholdawardfunds,or may imposeotherrclatedrequirements,it‘the recipient doesnot satisfactorilyand promptlyaddressoutstandingissuesfromauditsrequiredby the Part200UnifomrRequirements(orbytheterms ofthisaward),or otheroutstandingissuesthatarise inconnectionwithaudits.investigations.or reviewsof DO]awards.
5.Recipientunderstandsandagrees thatitcannot useany federalfunds,eitherdirectly or indirectly,insupport of theenactment.repeal.modi?cationoradoptionof any law,regulation or policy.at any levelofgovernment,withouttheexpresspriorwrittenapprovalofOil’.
6.Tirerecipientandany subrecipientsmust promptlyreferto theD0]OIG any credibleevidencethattr principal,employee.agent,subrecipient,contractor,subcontractor,or otherpersonhas--(I)submitteda claimfor award fundsthatviolatestheFalseClaimsAct;or (2)committeda criminalor civilviolationoflaws pertainingto fraud,conflict ofinterest.bribery,gratuity,or similarmisconductinvolvingawardfunds.Potentialfraud,waste,abuse.or misconductshouldbereportedtothe0lGby—mail:Officeof theinspector GeneralUS.Departmentofiustice investigationsDivision950PennsylvaniaAvenue,N.W.Room4706Washington,DC20530e-rnail:oig.hotline@usdnj.govhotline:(contactinformationinEnglishand Spanish):(800)869-4499or hotlinefax:(202)6i6—9tlSlAdditionalinformationisavailablefromtheDOJOIGwebsiteatwww.usdoj.gov/oig
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PROJECTNUMBER 20l5-DJ-BX-0552 AWARDDATE av/mots
_
SPECIAL CONDITIONS
7.Restrictionsand certi?cationsregarding non-disclosureagreementsandrelatedmatters
Norecipientor subreeipientunderthisaward.orentitythatreceivesa contract or subcontractwithany fundsunderthisaward,may requireany employeeor contractor to signan internalcon?dentialityagreement or statement thatprohibitsorotherwiserestricts.orpurports to prohibitor restrict,thereporting(in accordancewithlaw)ofwaste,fraud,or abusetoaninvestigativeorlawenforcementrepresentativeofafederaldepartmentoragencyauthorizedtoreceivesuchinformation;--——>»——--v «—»-
The foregoingisnot intended.and shallnot be understoodby theagency makingthisaward.to contravenerequirementsapplicabletoStandardForm312(which relat to classi?edinformation),Form4414 (which relatesto'eompartmcntcdinformation),or anyother form issuedby afederaldepartmentor agency governing theoTHa§ ”"‘A’*‘—"”"'""“‘"""“""“‘“‘“"“"‘"”‘"“’
I.In acceptingthis award,therecipient--
n.represents thatitneitherrequiresnor hasrequiredinternalcon?dentialityagreements or statements from employeesorcontractorsthatcurrentlyprohibitorotherwisecurrentlyrestrict(orpurport to prohibitorrestrict)employeesor
contractorsfromreportingwaste,fraud,orabuseas describedabove,and
la.certi?esthat,if it learnsoris noti?edthat it isor hasbeenrequiringitsemployeesor contractors to execute
agreements or statements thatprohibitor otherwiserestrict(or purport to prohibitor restrict),reporting of waste,Fraud.or abuseas describedabove,itwill immediatelystop any furtherobligationsof award funds.willprovide promptwrittennoti?cationto theagency makingthisaward,andwillresume(orpermitresumptionoi)suchobligationsonlyifexpresslyauthorizedtodosobythatagency.
2.If therecipientdoesor isauthorizedto makesubmvztrdsorcontracts traderthisaward—
a.itrepresents that—
(I)ithas determinedthatno other entity that the recipient‘:application proposes may or willreceive awardfunds(whether throughasubawurd,contract.or subcontract)eitherrequiresorhasrequiredintomalcon?dentiality
agreements or statements fromemployeesorcontractors thatcurrentlyprohibitor otherwisecurrentlyrestrict(or
purport to prohibitor restrict)employeesor contractors fromreportingwaste.fntud,or abuseas describedabove;and
(2)it has made appropriate inquiry,or otherwisehasan adequate factualbasis.to support this representation;and
b.it certifiesthat.if it learnsor isnoti?edthatanysubrccipient.contractor,orsubeontmctorentity thatreceives tbndsunderthisawardisorhasbeenrequiringitsemployeesorcontractorstoexecuteagreementsorstatementsthatprohibitorotherwiserestrict(or purport to prohibit or restrict),reportingofwastc,fraud.orabuseas describedabove,itwillimmediatelystopanyfurtherobligationsofawardfundstoorbythatentity,willprovide prompt writtennotificationtotheagencymakingthisaward,and willresume (or permit resumptionoi)such obligationsonly ifexpresslyauthorized
todoso bythatagency.
8.Recipientunderstandsandagrees thatit cannot use any federalfunds,either directlyor indirectly,insupport of any
contract or subawardtoeithertheAssociationof CommunityOrganizationsforReformNow (ACORN)or itssubsidiaries,withouttheexpress priorwrittenapprovalof Oil’.
9.Therecipientagrees to comply withany additionalrequirements that may beimposed during the grant pcrforrnanccperiodiftheagencydeterminesthattherecipientisahigh-risk grantee.Ct‘.28 C.F.R.parts 65.70.
44/24
OH’FORM4000f:(REV.-LS5)
AGENDA ITEM #1. a)
Departmentof Justice
OfficeofJustice Programs
Bureauof Justice Assistance
PROJECTNUMBER 2|1l5-D.l-B.‘(~l)552
AWARD CONTINUATION
AWARDDATE
SHEET
Grant
PAGE 4 OF 9
09/I4/2015
Manngc-rnent(SAM
recipientalsoagrees to comandprovideaDataUniversalNumberintheOf?ceol‘.lusticeProgramswebsite at htSystemforAwardManagementandUniv
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l I.Pursuantto ExecutiveOrder 135l3,"FederalLeaders5I225(OctoberI,2009),theDepartmentencouragesrecibanningemployeesfromtextmessagingwhiledrivin
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relatedtoconferences,meetings,trainings,
FinancialGuide(currently,assection3.10 of"Postawardit
providedunderthisawardmust adhereto theOn’Trnininathltp://www.ojp.usdoj.govlfunding/ojptrainingguidingpB
Therecipientagrees thatifitcurrentlyhasanotherthanthisO.ll’award,and those awardfumoreoftheidenticalcostitemsforwhichfundsarebeingpnotify,inwriting,thegrant managerfor thisDIPaward,achange-of—project-scopegmntadjustmentnotice(GAN)
Therecipientunderstandsand agrees thatawardfunds mreligiousormoralbeliefsofstudentswhoparticipateinfunds,orofthe parents or legalguardiansof such students.
33/
Therecipientunderstandsandag
networkunlesssuchnetworkblockstheviewinsubsection(it)limitstheuseoffundsnecessaryforaotherentitycarryingoutcriminalinvestigations,proseculio
describedin2 C.l-ZR.200.414
oflrothitseligib ty and itscl
activitiesunderthisaward,in the manner,otherwisespeci?edby Oil’.Data colleclio
Oil’FORM4|llIllIZ (REV,-I-Sit)
SPECIALCONDITIONS
Therecipientagrees to complywithapplicablerequirementsregardingregistrationwith theSystem for Award
ply withapplicablerestrictionsonsubawardsto first-tiersubrccipicntsthat dgSystem(DUNS)number.Thedetailsofrecipicnt obligations ntp://www.ojp.govIfunding/sat-n.htm(Award condition:RegistrationwiththeersalIdenti?erRequirements),specialconditiondoesnot apply to an awardto an individualwhorcceivtoanybusinessornon-pro?torganizationthatheorshemy ownora
hipon ReducingTextMessagingWhileDriving,"7-?Fed.Reg.
g any vehicleduring the course of pcrfonning work fundedlaythisconducteducation,awareness,andother outreachto decrease
Therecipientagreesto complywithallapplicablelaws,regulations,limits,prior approval andreportingrequirements,whereapplicable)andotherevents,includingtheprovisionof foodandlcrbeveragesat suchevents.andcosts ofattendanceat suchevents.lnforrnationon
Therecipientunderstands andagrees that any trainingor tra
rinciples.htm.
openawardof federalfundsorif itreceivesanaward of federalfundsndshavebeen.
nd,if sorequestedbyOH’,seek a budget-modi?cationortoeliminateanyinappropriateduplicationoffunding.
programs for which?nancialassistanceis provided fromthose
tees that-(a)Noaward fundsmaybeusedto maintainorestablisha computerg,do\vnlonding.andexchangingofpomography,and(b)Nothing innyFederal,State.tribal.orload lawenforcementagencyor any
ArecipientthatiseligibleunderthePart 200UniformRequirementsto use the"deminimis"indirectcost rate(0,and that elects to use the“de minimis“indirectcost rate,must adviseOJP in writingection,andmust comply withallusaclated requirementsin thePart 200 UniformRequirements.The"deminirnis"rate may be appliedonlyto modi?edtotal direct costs (MTDC).
Therecipientmust collect,maintain,and provide to 011’.datathatmeasuretheperformance andeffectivenessofandwithinthetimeframcs.specifiedintheprogramsolicitation,urnsnsupportscompliancewiththeGovernmentl’t:rl'ormanceandResultsAct(GPRA)andtheGPR.-\ModemizatiunAct.and otherapplicablelaws.
system ctticially designated by OMB and OJP).The
n not acquire
re posted on
andare incorporatedby referencehere.Thisedtheawardast\naturalperson (i.e.,unrelated
peralc in hisorhername).
eat:andsubrecipientsto adoptand enforcepolicies
policies,andguidance(includingspeci?c cost
govcn-tingtheuse of federalfundsforexpenses
rulesapplicableto thisaward appears intheDOJGrantsequircments"inthe"2Dl5DOJGrantsFinancialGuide“).
iningmaterialsdeveloped or deliveredwith fundingGuidingPrinciplesforGranteesandSubgrnntces,available
are being,or are to be used.inwholeorinpart,foroneorravidedunderthis01?award,therccipientwillpromptly
not beusedto discriminateagainst or denigratethe
n.or adjudicationactivities.
c.-7%
AGENDA ITEM #1. a)
Departmentot'.lustice
Office ofJusticePrograms AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 5 OF 9
Grant
raorecrNUMBER rots-atax-ass:AWARDDATE 09/mots
SPECIALCONDITIONS
22.
Therecipientagrees to comply\vithOJP grant monitoringguidelines,protocols,and procedures,and to cooperate withMAandOCFOonallgrantmonitoringrequests,including requests related to desk reviews,entrancedprogrammaticdeskreviews,andlorsitevisits.Therecipientagrees to provide to BIAand OCFOall documentationnecessary tocompletemonitoringtasks.includingdocumentationrelatedto any subawatdsmade underthis award.Further,therecipientagreestoabidebyreasonabledeadlinessetbyBIAandOCFOforprovidingtherequesteddocuments.Failureto cooperate withBIA’:/DC]-'O's grant monitoringactivitiesmayresultin sanctionsaffecting therecipient'sD01awarLls,.iaclucling..but.anLlimitcd.Io:wiLhho1d.ingsantl/ornlherantrictionsonthe reaipicntfsaacss to grant _s...funds;referralto theOfficeofthe InspectorGeneral forauditreview;designationof therecipientas aDO}HighRiskgrantee;or terminationofan awarti(s).
.TiIt=_IV€,iJ7i¢T1l,=\?l'.¢.€5.‘°&‘°mDl)'.Y’iFl1}‘YP”¢t1’l¢.|TFm'i!€FJ£“E5.'t?..'Fl?9"E53111‘-‘VS!tl"“"¥‘i!.“§52§;@Q
£""?€""i'"d.
iscertaincircumstances,to report the names and totalcompensationof the five nathig W‘i
therecipientandfirst-tieraulrrccipientsof award funds.Such datawillbesubmittedto theFFATA SubawardReportingSystem(FSRS).Thedetailsofrecipient obligations,whichderivefromtheFed:-alFundingAccountabilityandTransparencyActol‘2006(FFATA).are posted on theOf?ce ofJtuticeProgramswebsiteathttp://www.ojp.gov/funding/Ifatahtm(Award condition:ReportingSubttwardsandExecutiveCompensation),andareincorporatedbyreferencehere.Thiscondition.anditsreportingrequirement,doesnot apply to grant awardsmade toanindividualwhoreceivedtheawardasa.naturalperson (i.e.,unrelatedto any businessornon-prolit organizationthatheorshemayownoroperateinhisorhername).
Therecipientunderstandsandagrees thatit hasa responsibilityto monitoritssul:rrecipients'compliancewithapplicablefederalcivilrightslaws.The recipientagrees to submitwrittenMethodsofAdministration(MOA)forensuringsabreeiplents‘complianceto theO.lP'sOiiioe for CivilRightsat CivilRighuMOA@uadoj.govwithin90daysofreceivingthegrantaward,andto makesupporting documentationavailableforreview upon request by Oil’or anyotherauthorizedpersons.The requiredelementsof theMOA are set forthathttpd/www.ojp.usdcj.gov/handing/othcr_rcquiremcnts.htm,undertheheading,"Civil RightsCompliance Speci?c toStateAdministeringAgencies."
inorderto promote informationsharingandenableinteroperabilityamongdisparatesystems across thejusticeandpublicsafetycommunity,On’requiresthe grantee to complywithD0i‘s GlobalJustice informationSharinginitiative(DO.l"sGlobal)guidelinesandrecommendationsforthisparticulargmnr.Granteeahall confomtto theGlobalStandardsPackage(GSP)andallconstituentelements.whereapplicable.as describedat:
http:/lwww.it.ojp.govIgsp_gra.ntcondition.Granteeshalldocumentplannedapproachu to informationsharinganddescribecompliancetotheGS?andappropriateprivacy policy thatprotects shared infonnation,or providedetailedjustificationforwhyanalternativeapproachisrecommended.
To avoidduplicatingexistingnetworksor IT systems inany initiativesfundedby BIAfor law enforcementinformationsharingsystemswhichinvolveinterstateconnectivitybetweenjurisdictions.such systems shall employ,to theextentpossible,existingnetworksas thecommunicationbackboneto achieveinterstateconnectivity,unlessthe grantee candemonstratetothesatisfactionofBIAthatthisrequirementwouldnotbecosteffectiveorwouldimpairthefunctionalityofanexistingorproposedITsystem.
Therecipientagrees thatany informationtechnologysystem fundedorsupportedby OJP funds willcomplywith28C.F.lLPart23,CriminalintelligenceSystems Operating Policies,ifOIP determinesthisregulation to be applicable.ShouldOIPdetermine28 C.F.R.Part13 to be applicable,OIPmay,at itsdiscretion,perform auditsof thesystem,aspertheregulation.Should any violationof2B C.F.R.Part 23 occur,therecipientmay be?ned as per 42 U.S.C.
373930.‘)-(d).Recipientmay not satisfysucha finewithfederalfunds.
{?x
0!!’FORM4000/1(REV.-t-XX)
hlycompeasatediexecuti?sofT i V
AGENDA ITEM #1. a)
Department ofJustice
Otlice oflusticc Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 6 OF 9
PROJECTNUMBER 2t1lS~Dl-BX-D552 AWARDDATE 0')Il ‘/20l5
25.
27.
28.
29.
31.
SPECIALCONDITIONS
Thegmntcc agreesto complywiththe applicablerequirementsol'2l!C.F.R.Part 38,theDepartmentof Justiceregulationgoverning"EqualTreatmentfor FaithBasedOrganizations"(the "EqualTreatmentRegulation”).TheEqualTreatmentRegulationprovidesinpartthatDepartmentofiustieegrantawardsofdircct?tndingmay not heused tofundanylaherentlyreligiousactivities,suchasworship,religiousinstruction,orproselytization.Recipientsofdirectgrantsmaystillengageininherentlyreligiousactivities.butsuchactivitiesmust be separate in timeor place from theDepartmentofJusticefundedprogram,and participationinsuchactivitiesby individualsreceivingservicesfromthegranteeorasttb-granteemust be voluntary.TheEqual TreatmentRegulationalsomakesclearthatorganizationsparticipatinginprogramsdirectlyfundedbytheDepartmentofJusticearenotpermittedtodiscriminateintheprovisionofservieesonthebasisof:bene?ciary’:religion.Notwithstandinganyotherspecialconditionof thisaward,faith-basedorganizationsmay,insume circumstances.considerreligionas a basisfor employment.Seehttpil/www.ojprgov/about/ocrlequal_ibo.htrn.
Granteeagrees to complywiththe requirementsof 28 C.F.R.Part 46 andallO?ice oflustlce Programspoliciesandproceduresregardingtheprotectionofhumanresearchsubjects,includingobtainmcntof InstitutionalReviewBoardapproval,ifappropriate,andsubjectinformedconsent.
Granteeagreesto complywithallcon?dentialityrequirements of 42U.S.C.section 3789gand28CrF.R.Part 22 thatareapplicabletocollection,use,and revelationof dataor information.Granteefurtheragrees.as a conditionofgruntapproval.to submit:1PrivacyCerti?catethat is inaccordwithrequirementsot‘28C.F.R.Part22 and.inparticular,section22.23‘
AwardrecipientsmustverifyPointofContact(POC),FinancialPointofContact(FPOC),andAuthorizedRepresentativecontactinfomtationinGMS,includingtelephonenumberandc-mailaddress.If anyinfonnnticnisincorrectorhsschanged,aGrant Adjustment Notice (GAN)musthe submittedviatheGrantsManagement System(GMS)to documentchanges.
Thegrantee agreesthat within120daysofawurtl acceptance.euch current memberof a law enforcementtaskforcefundcdwiththesefundswhoisataskforcecommander,agencyexecutive,taskforceofficer,or other task forcemcmbcrcfcquivnlentrank,willcompleterequiredonline(intemet-based)taskforcetraining.Additionally,allfuturetaskforcemembersarerequiredtocompletethistrainingonceduringthelifeofthisaward,or once every fourycarsifmultipleawardsincludethisrequirement.The trainingis provided freeof charge onlinethroughB.lA‘sCenter forTaskForceIntegrityandLeadership(www.cttli.org).Thistrainingaddressestaskforceeffectivenessas wellas otherkeyissuesincludingprivacyandcivilliberties/rights,taskforceperformancemeasurement,personnel selection.and taskforceoversightandaccountability.WhenBIA fundingsupports a taskforce,a task force personnel roster shouldbecompiledandmaintained,alongwithcourse completioncerti?cates.by thegrant recipient.Additionalinfon-nationisavailableregardingthisrequiredtrainingandaccessmethodsviaBIA's websiteand the Center forTask ForceintegrityandLeadership(ww\v.cttli.org).
Therecipientagreesto panicipatein BIA-sponsoredtrainingevents.technicalassistanceevents,or conferencesheldbyBIAoritsdesignces,uponBJ/\‘srequest.
Allprocurement (contract)transactionsunder thisa\vordmust beconductedina manner thatis consistentwithapplicableFederalandStatelaw.and withFederalprocurement standardsspecified in regulations governing Fcdemlawardstonon-Federalentities.Procurement(contract)transactionsshouldbecompetitivelyawarded unlesscircumstancesprecludecompetition.Noncompclitive(e.g.,solesource)procurements by theaward recipientinexcessoftheSimpli?ed AcquisitionThreshold(currentlySl50,000)set out in the FederalAcquisitionRegulation mustreceivepriorapprovalfromtheawardingagency.andmustothenvisecomplywithrulesgoverningsuchprocurementsfoundinthecurrentcditionoftheOJPFinancialGuide.
DIP FORM4000/2(REV.4-83)
AGENDA ITEM #1. a)
DepartmentofJustice
Of?ee ofirmtice Progr-urns AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 7 OF 9
Grant
r .
PRO)!-‘.Cl'NUMBER zorsoraxassz AWARDom:a9/rmurs
SPECIAL CONDITIONS
32.
36.
40.
Approval of thisaward doesnot indicateapproval of any eonsultant rate inexcess ofS650 perday.It detailedjustificationmustbesubmittedtoandapprovedbytheOfficeofiustieePrograms(OJP)program offree prior to
obligationor expenditureof suchfunds.
Program income(asde?nedinthe Pan 200 UniformRequirements)must beusedin accordancewiththeprovisionsofthePart200UnifonaRequiremenmProgramincomeearningsandexpendinrreabothmustbereportedonthequarterlyPedenrl‘Pirra1'tI:ial‘Rr:port;'SF4H:'*—~~-
Awardrecipientsmust submitquarterly I FederalFinancialReport(SF-425)andannualperformancereports throughGMS(https://grants.ojp.usdoj.gov).ConsistentwiththeDepartment’:responsibilitiesunderthe Oovemment
Pert‘orenneuru.LR.esulta.AisL(GP1m)pPLe10l6LApplinntLwhonmivefrrndiagmdeethiasoUcita?ummst_.._._.,providedatathat measuretheresultsof theirwork.Therefore,quarterlyperformancemetricsreport:must be submittedthroughE.lA'sPerformanceMeasurementTool(PMT)website(www.bjapert‘orrnanoetonls.org).For moredetailed
infonrrationon reportingandotherJAG requiremenu,referto theJAG reportingrequirementswebpage.FailuretosubmitrequiredJAGreportsbyestablisheddeadlinesmayresultinthefrec?ng of grant fundsand futureHighRisk
cluignatiurr.
Therecipientagrees thatfunds receivedunderthisawardwillnot beusedto supplant Stateor localfunds,butwillheusedtoincreasetheamountsofsuchfundsthatwould.in the absenceof Federal funds,be made availablefor law
enforcementactivities.
Therecipientagreesto monitorsubawardsunder thisJAG awardinaccordancewithall applicablestatutes,regulations,
OMBcirculars,andguidelines,includingthe0!?FinancialGuide,andto includetheapplicableconditionsofthisawardinanysubaward.Therecipientisresponsible foroversightofsubrecipientspendingandmonitoringof speci?c
outcomes andbenefits attributableto useof 1AG funds bysubreeipients.Therecipient agreesto submituponrequest,documentationofitspoliciesandprocedures for monitoringof subawarclsunderthisaward.
Therecipientagrees to submit:signedcerti?cationthatthat alllawenforcementagenciesreceivingvests purchased
withJAG funds havea written"mandatorywear"policyinetTeeLFiscalagents and state agenciesmust keepsignedcerti?cationson tileforany subreeipientsplanningto utilizeJAG funds forballistic-resistantandstalrresistantbody
armor purchases.Thispolicymust beinplace forat least alluniformedofficers beforeanyJAG fundingcan be usedbytheagencyforbodyarmor.There are no requirementsregardingthenature of the policy otherthanit being a mandatory
wearpolicyfor alluniformedof?cers whileon duty.
Ballistic-resistantandstab-resistantbody armorpurchased\vithJAG fundsmay he purchased at any threatlevel,make
or model,from any distributoror manufacturer,as long as thevests havebeentested and foundto comply with
applicable Na?onalInstituteofiustice ballisticor stabstandard:andare listed on the Ni!CompliantBody Armor
ModelList(http://nij.gov).in addition,ballistic-resistantandstub-resistantbody armor purchasedmust beAmerican-
made.ThelatestNIJstandardinformationcan be foundhere:http:I/www.nij.gov/topieslteehnotogy/body-arrnorlsnfety-initiative.htm.
JAGfundsmay beusedto purchase vests foranagency,buttheymaynot heused as the50%matchforpurposesof the
BulletproofVest Partnership(BVP)program.
Therecipientisrequired to establisha trust fundaccount.(Tiretrust fundmay or may not bean interest-bearing
account.)Thefund.includingany interest.may not beusedto pay dehLsorexpenses incurredby otheractivitiesbeyond
thescope of the EdwardByrne Memorial Justice AssistanceGrant Progmm (JAG).The recipient also agrees to obligate
thegrant fundsin the trust fund (including nny interestearned)duringthe periodofthe grant andexpendwithin90
daysthereafter.Any unobligatedor onexpended funds,includinginteresteamed.must bereturned to theOllice ofJusticeProgramsatthetirrrcofcloseout.
Oil’FORM41300.2(REV.44!!)
AGENDA ITEM #1. a)
DepartmentofJustice
OfliceofJusticePrograms AWARD CONTINUATION
Bureau of.lusticcAssistance SHEET PAGE A or 9
Grant
PROJECTNu.\mEtt 1015-DJ-BX-0552 AWARDDATE as/wzats
SPECIALCONDITIONS
4|.Thegrantee agreesto assistBIA in complyingwiththeNationalEnvironmentalPolicyAct(NEPA),theNationalHistoricPreservationAct,and otherrelated{edentl environmentalimpact analysesrequirementsin theuse of thesegrantfunds,eitherdirectlyby the grantee orbytl subgmntee.Accordingly,thegrantee agrees to first determineifanyofthefollowingactivitieswillbefundedbythegrant,prior to obligatingfundsfor anyofthesepurposes.If itisdeterminedthatanyofthefollowingactivitieswillbefundedbythegrant,thegrantee agreesto contact BIA.
Thegrantee understandsthat thisspecial conditionappliesto itsfollowingnew activitieswhetheror not theyare beingspeci?callyfundedwiththesegrant funds.Thatis,asIong as theactivityis being conductedby thegrantee,nsubgrantee,or anythirdparty and theactivityneedstobeundertakeninorderto usethesegrant funds,thisspecialconditiontrntsttirstbemet.Theactivitiescoveredbythisspecialconditionare:a.Newconstruction:
b.Minorrenovationor remodelingon:property locatedinan environmentallyorhistoricallysensitivearea,includingpropertieslocatedwithinal00-year lloodplain,a wetland,orhabitatforendangeredspecies,or a property listedonoreligibleforlistingontheNationalRegisterofHistoricPlaces;c.A renovation,lease,orany proposed use ofabuildingor facilitythatwilleither(:1)resultin a changein its basicprioruseor(b)signi?cantlychangeits size;d.implementationon newprogram involvingtheuseofchcmicnlsotherthan chemicalsthatare (a)purchasedas anincidentalcomponentofafundedactivityand(b)traditionallyused,for example,ino?icc,household.recreational,oreducationenvironments:and
2:.Implementationof aprogram relating to clandestinemethamphetaminelaboratoryoperations,includingtheidenti?cation,seizure,orclosureof clandestinemethamphetaminelaboratories.
Thegrantee understandsandagrees that complyingwithNEPAmayrequirethepreparation of anEnvironmentalAssessmentand/oran Environmenmllmpactstatement,as directedbyBIA.Thegrantee furtherunderstandsandagreestotherequirementsforimplementationofaMitigationPlan,as detailedathttp:l/\vww.ojp.uxdoj.gov/BIA/resource/nepa.l1tml,for programs relatingto methamphetaminelaboratoryoperations.
ApplicationofThisSpecialConditionto Grantee'sExistingProgramsor Activities:For any of thegrantee’:or itssubgrantees'existingprograms or activitiesthatwillbe fundedbythesegrant funds,thegrantee,upon speci?c requestfromBIA,agreesto cooperate withBIA inany preparationbyEM of a nationalor program environmentalassessmentofthatfundedprogramoractivity.
-12.B]Astronglyencouragestherecipient to submitannual(ormore frequent)JAG successstories.To submita successstory,sign in to yourMyEJA account at https:Il\v\vw.bja.gov/Login.cspxtoaccess theSuccessStory Submissionform.Ifyou donot yet havea MyBIA account,pleaseregisterat https:l/www.bja.gov/pro?le.aspx.Once you register,oneoftheavailableareasonyourMyBIApagewillbe"MySuccessStories".Withinthisbox,you willsee anoptionto addrtSuccessStory.Oncereviewedandapproved by BM,allsuccessstories willappear on the new BIASuccess Storywebpageathttps1//www.bja.gcvlSucccssStoryList.aspx.
43.Recipientunderstandsandagrees thataward fundsmay not be usedfor itemsthatare listedon theProhibitedExpenditureListatthetimeofpurchaseoracquisition.includingas thelistmay beamendedfromtimetotime.TheFmltibitedExpenditurelistmaybeaccessedhere:https://www.bja.gov/funding/JAGControlledPurchaseList.pd?
44.Recipientunderstandsandagrees thatawardfundsmaynot be usedforitemsthatare listedon the ControlledExpenditureListatthetimeofpurchaseoracquisition,includingasthelistmaybeamendedfromtimeto time.withoutexplicitwrittenpriorapproval?om BIA TheControlledExpenditureList,and instructionson howto request approvalforpurchaseoracquisitionsmaybeaccessedhere:htrps://www.bja.gov/funding/.lAGControlledPurchaseList.pdt‘
0!!’FORMJDUDIZ(REV.4-KK)
AGENDA ITEM #1. a)
PROJECTNUMBER 20ISDLBX-0552
45.
46.
47.
48.
49.
50.
Departmentoflusticc IOfliceoflusticeProgramsAWARDCONTINUATION
Bureau of Justice Assistance SHEET
Grant
PAGE 9 OF 9
AWARDDATE 09/l4/20l5
SPECIALCONDITIONS
ltecipientundcrstnndsandagrees thatthe purchase or acquisition ofarryitemon theControlledExpenditure List at thetimenfpurcbnseoracquisition.includingas the list may be amended from timeto time,with award funds by an agencywilltriggerarequirementthattheagencycollectandretain(for at least3years)certaininfomiationabouttheuse of 1)anyfederally-acquiredControlledEquipmentintheagency's inventory,and 2)any othercontrolledequipmentinthesamecategoryasthefederally-acquiredcontrolledequipmentintheagency's inventory,regartllcasofsource;andmakethatinformationavailabletoBIAuponrequest.Detailsaboutwhatinfonnutionmust be collectedandretainedmaybeaccessedhere:https://www.whitehouse.govlsitea/defaulI/?les/docsIlo__equiprnent_wg;?nal_report_fnel.pdf
Reeipientunderstandsandagrees that,notwithstanding2CPR5200.313,noequipmentlistedontheControlledExpenditureListthatispurchasedunderthisawardmaybetransferredorsoldtoathirdparty,except as described
a.Agencies may transfer orsell any conrrollcdequipment,except riothelmetsandriotshields,to aLaw EnforcementAgency(LEA)afterobtainingpriorwrittenapproval fromMA.Asa conditionofthat approval,theacquiringLEAwillberequiredtosubmitinfonnatianandcerti?cationstoBIAas if itwasrequestingapproval to use awardfundfor theinitialpurchaseofitemsontheControlledExpenditureList.b.Agenciesmaynot transferor sell anyriothelmetsor riotshieldspurchasedunderthis award.c.Agenciesmay not transferorsell anyControlledEquipmentpurchased underthisawardto non-LEAs,with theexceptionoffixedwingaircralt,rotary wingaircraft,andcommandand controlvehicles.Beforeany suchtransfer orsaleisfinalized.the agency must obtainprior writtenapproval fromBIA.Alllawenforcement-relatedand othersensitiveorpotentiallydangerouscomponents,and all la\venforcementinsigninsand idcnti?iing markingsmust beremovedpriortotransferorsale.
RecipientfurtherunderstandsandagreestonotifyBIApriortothedisposalofany itemsontheControlledExpenditureListpurchasedunderthisaward,and to abidebyany applicable lawsandregulationsinsuch disposal.
Recipientunderstandsandagrees that failure to comply withconditionsrelatedto Prohibitedor ControlledExpendituresmayresultinaprohibitionFromfurtherControlledExpenditureapprovalunderthisorotherfederalawards.
Recipient maynot expend or drawdownfunds untiltheBureauofJusticeAssistance(BIA)hasreceiveddocumentationdemonstratingthatthestateorlocalgoverningbodyreviewrequirementshavebeenmetandaGrantAdjustmentNotice(GAN)has been approved releasing Lhisspecial condition.
Recipientmaynot expend or drawdmvnfunds untiltheBureauof Justice Assistance(BIA)hasreceiveddocumentationdemonstratingthattherccipientjurisdiction'spubliccomment requirementshavebeen met anda GrantAdjustmentNotice(CAN)hasbeenapproved releasingthisspecial condition.
Withrespect to this award,federal?inds maynot beused to paycash compensation(salaryplus bonuses)to anyemployeeoftheawardrecipientataratethatexceedsI10%of themaximumannual salary payable to a member ofthefederalgovernment's Senior ExecutiveService(SE5)at an agencywithaCertifiedSES PerformanceAppraisal Systemforthatyear.(An awardrecipientmay compensate anemployeeat a higherrate.provided theamount inexcess of thiscompensationlimitationispaidwithnon-federalfunds.)
Thislimitationon compensation rates allowableunderthisawardmaybe waivedon an individualbasisat thediscretionoftheOil’cnicial indicatedinthe progrtun announcement underwhichthisaward ismade.
57%
0.’?FORM4000/2(l’t.EV.l|-ti!)
AGENDA ITEM #1. a)
AGENDA ITEM #1. a)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
A.Personnel
CITY OF SEATTLE
Name/Position Computation Cost
#ofCrimePreventionCoordinatorSalarymonthlysalarymonths #of positions(3 positions)$6,584.50 105 3 $207,412
TOTAL:$207,412
B.FringeBene?ts
1
CITY OF SEATTLE
Name/Position Computation Cost
monthly #ofCrimePreventionCoordinatorSalarybene?ts months #of positions(3 positions)$1,665 10.5 3 $52,448
TOTAL:$52,448
Seattle SubTotnl:$259,859G.
Consultants/Contracts
CITY OF AUBURN:
#of
OT Rate Hours
Teen Late Night Program Officer OT $87.13 39.00 $3,398
Citizen'sPolice Academy Program Officer OT $87.13 34.50 $3,006
FireworksEmphasis Program Officer OT $87.13 221.00 $19,256
FireworksEmphasis Rental Trailer for Storage One month rental with delivery $482.00
Auburn SubTotal:$26,142
CITY OF BELLEVUE:
Item Computation Cost
BriefCamSyndex FX Video Synopsis So?ware $13403 $10,403
Stand-Alonelaptop computer w/high speed processor $3);45 $3,145
Bellevue SubTotal:$13,548
CITY OF BURIEN:
Purpose location Computation Cost
3 ofiicersxDefenseTacticalTrainingRegistrationSeattlearea$300/each $900.00GangTrainingRegistrationSeattlearea3officersx$750.00
Page 1
AGENDA ITEM #1. a)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
$250/each
4 officers XREEDInterviewTrainingTBD$5 50/each $2,200ForensicComputerTrainingAirfareTBD1RoundtripAirfare$500ForensicComputerHotel/PerDiem TBD 5 days x $200/day $1,000IACPConferenceRegistrationTBD1ChiefX$350/each $350IACPConferenceTravelTBD1RoundtripAirfare$500IACPConferenceHotel/Per Diem TBD 5 days x $200/day $1,000OvertimeforTrainings20hoursX$75 $1,500
AutomatedExternalDe?brillators(AED)forpolice cars 2 units X $1,000 each $2,0002licenses@$72/monthX 15AccurintInvestigativeSoftwaremonths $2,160VerizonMonthlyI-Pad service 2 @$50/mo X 15 months $1,500BicyclesforPatrolwithbagsandequipment2@$l,800 each $3,600
_PortableBreath Test Units 3 @$600 each $1,800SuppliesforSECTOR(printers and wands)$1,452
Burien SubTotal:$21,212
CITY OF FEDERAL
WAY:
Item Computation Cost
1XCanine$8,000 $8,000IXTasers$7,000 $7,000
1xComputerStorage/HW $7,199 $7,1991TContract/TemporaryPersonnel $25 per hourX 173 hours $4,325
Federal Way
SubTotal:$26,524CITYOFKENT:
Item Computation CostCommunityEducationCoordinatorsOvertimeforYouthAcademy
$68 hour X 30 hours $2,040
$85.30 hour X 60OfficerOvertimeforYouthAcademyhours $5,121
Graffiti RemovalKits $100 X 50 Kits $5,000YouthAcademyShirts$20 X 20 shirts $400YouthAcademyMaterials/Notebooks $50 X 20 notebooks $1,000
$10 X 20 waterYouthAcademyWaterBottlesbottles $200YouthAcademyBlock/LessonSupplies
(simunitions,taser training cartridges,crime scene kits,etc.)$2,500 $2,500YouthAcademyRefreshments$2.50 X 25 people x 5 days $313
Sealing ofFloors in Firing Range to Enhance
Of?cer Safetyfrom Lead Exposure vendor estimate $29,222
Page 1
AGENDA ITEM #1. a)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
Kent SubTotal:$45,796
KING COUNTY
Item Computation Cost
RecidivismReduction/ReentryCoordinator
(Senior ProjectManager)Annual Salary $1 14,704
Annual
Bene?ts $38,508
King County
SubTotal:$153,212
CITY OF RENTON:
Purpose Computation Cost
Direct Victim Services Assistance for victims protection/relocation $16,087DVProgram(Items purchased vary dependingon needs of the victim/investigation)
Domestic ViolenceTrainingConference Location and #of employees TBD $3,000DomesticViolence,ViolenceAgainst Women Training Location and #of employees TBD $3,000
Trauma Kits 20 Kits x $125 each $2,500
DV PreventionProgram OfficeSupplies $2,000 $2,000
Renton SubTotal:$26,587
CITY OF SEATAC:
Item Computation Cost
Overtime_(ActiveShooterTraining)$100 X 143 hours $14,300MiscellaneousTrainingSupplies$74
SeaTac SubTotal:$14,374
CITY OF TUKWILA:
Items Computation Cost
iPhone SS 44 x $164.24 each $7,227
Tax
(9.5%)$686
Smart InformationBoard 1X $6,115 each $6,]15
Tax
(9.5%)$581
Surface Pro 3 2 x $1,404 each $2,808
Tax
(9.5%)$266
Tukwila SubTotal:$17,682
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AGENDA ITEM #1. a)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
GRAND TOTAL $604,936
BUDGET SUMMARY
Overall Summary
Budget Category Total Budget
A.Personnel $207,412
B.Fringe Bene?ts $52,448
C.Travel $0
D.Equipment $0
E.Supplies $0
F.Construction $0
G.Contractual $345,077
H.Other $0
Total Direct Costs:$604,936
TOTAL PROJECT COSTS:$604,936
TOTAL JOINT ALLOCATION:$604,936
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AGENDA ITEM #1. a)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
Budget Narrative
A.Personnel ($207,412)
A request of $207,412 is includedfor Cityof Seattle for salary costs associatedwith preservation
of 3 Crime Prevention CoordinatorPositions in the Seattle Police Department.This amount will
pay for 10.5 months in 2016.
B.Fringe Benefits ($52,448)
A request of $52,448 is includedfor City of Seattle for fringe benefit costs associatedwith
preservation of 3 Crime PreventionCoordinatorPositions in the Seattle Police Department.
Fringebene?ts are City of Seattle standard fringe benefits for civilian personnel,and include
FICA,Health Care Medicare,Life Insurance,Retirement,Workers Comp,EAP,Disability
Insurance,and Death Benefits,and are calculatedat a rate of approximately26%of base salary.
G.Consultants/Contracts($345,077)
As the ?scal agent,City of Seattle will enter into InteragencyAgreements with all of the sub-
agencies listedbelow.Sub-Agencieswill be required to spend their funds,and then request
reimbursementfrom City of Seattle.Therefore,we are listing all of the costs associatedwith
their programs under Consultants/Contracts:
City of Auburn ($26,142)
A request of $25,660 will cover Auburn Police Officer overtime costs associatedwith three
programs requested by City of Auburn:Teen Late Night,Citizen’s Police Academy,and
FireworksEmphasis Patrols.At an average overtime rate of $87.13 per hour,approximately295
hours of overtimewill be worked.Additionally,$482 is requested for one month rental fees and
delivery chargesto rent a Trailer for storage of fireworks con?scated during FireworksEmphasis
Patrols.
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AGENDA ITEM #1. a)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
City of Bellevue($13,548)
A request of $13,548 will be used to purchase BriefCam Syndex FX Video Synopsis Softwareandastandalonelaptopcomputerwithahighspeedprocessor.There are no administrativecostsassociatedwiththisproposal.This proposal directly supports the JAG Purpose Area for“Planning,evaluatian,and technology improvement programs”,becauseit takes an existingtechnology(investigatorsreviewing video evidence)and potentially eliminateshours ofcontinuousreviewingthroughinnovativesoftwarethatallowstheinvestigatortoenter
parameters (c.g.“red sports car”or “woman walking dog"and be able to immediatelyproceedtothevisualevidence.
All expenses are expected to be incurredin 2016.The costs are from a direct quote from themanufacturer(BriefCam)and known costs for a laptop computer of the type needed to run thesoftware.
The BellevuePolice Department will leverage the grant fundingby providing department fundsfortheremainderofthecostofthelaptopandforannualmaintenancecostof$1,500.This itemwasnotbudgetedforintherecent2015-2016 BellevuePolice General Fund Budget,so for thecoststhedepartmentwillbear,it will have to reduce its discretionaryspendingto stay withinbudget.For the actual grant request items themselves(the BriefCam and the laptop),becausetheywerenotbudgeted,there is no supplanting.
City of Burien ($21,212)
The FY2015 JAG funds are proposed to be used for Travel/Training($8,700)and Equipment
($12,512)for a total of$2l,2l2.
City of Federal Way ($26,524)
A request of $26,524 is included to support 4 projects:$8,000 is included for the purchase of a
canine dog,$7,000 is included for the purchase ofl taser,$7,199 is included for the purchase of
1 Computer Storage/HW,and $4,325 is includedfor contractingwith temporary IT personnel.
At $25 per hour,the temporary IT person will work approximately 173 hours.
City of Kent ($45,796)
Personnel:Fundingfor personnel includesovertimecosts directlyassociatedwith the Kent TeenPoliceAcademy.Overtime rates for CommunityEducation Coordinators are calculatedusingcurrentovertimerateplusanestimated3%increasefor 2016 cost of living.We estimate30overtimehoursusedbytwocommunityeducationcoordinators.
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AGENDA ITEM #1. a)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
Officerovertimeis also includedfor the teen police academy.Thereare four NeighborhoodResponseTeamofficersandonesergeantwhowillbeteachingandcoordinatingtheweeklongclass.Theovertime rate is calculatedusing the current overtimerate plus an estimated3%increasefor 2016 cost of living.We estimate 60 hours shared among officers who will beimplementing,coordinating,and teaching the week long course.
Fringe Bene?ts:Fringe benefits includedin this grant application are for the communityeducationcoordinatorstaffandtheofficerswhowillbeworkingovertimerelatedtotheTeenPoliceAcademy.Calculated in the fringe bene?ts for both the coordinatorsand of?cers includesocialsecurityandretirement.
Supplies:Most of the supplies includedin this grant proposal are for the teen police academy.We includedshirts for the participantswho attend the entire week long academy and estimatethecosttobe$20 per shirt,purchasing20 shirts.CommunityEducationCoordinatorswill havematerialspurchasedandprintedandeachparticipantwillhaveanotebookprovidedtothem.Wewillprovideparticipantswithwaterbottlestohaveonhandforthevarioustrainingthatmaytakeplace(such as physical ?tness,EVOC simulation,etc.).Supplies related to the curriculumto betaughtisincludedsuchassimunitions,taser training cartridges,crime scene processing kits,bullets,etc.).We are estimating refreshments for participants over the week long class.Refreshmentsare estimatedat $2.50 per person,25 people,over five days.A total of $5,000 hasbeenallocatedtowardsstockinggraffitiremovalkitswhichwillincludegraffitiremover,paint,rollers,rollerpads,paint brushes,cloths,etc.CommunityEducationCoordinatorswill work withtheCorrectionsWorkCrewsandcommunitymemberstoeradicategraffitiacrosstheCity.
Kent Policewill utilize the city’s procurement process to request bids from potential contractorstoeradicateleadfromthe?ooring of the Kent Police Training Center Firing Range.This workwillincluderemovingthecurrentpaintfromthe?oor and painting over the floor with aNeoprenepainttosealintheleadtoxins.
King County ($153,212)
TheByrne JAG will fund one Temporary Term Limitedposition for approximatelyone year.Personnelsalary is 74.9%of cost and fringe bene?ts are 25.1%of cost,based on the position’scurrentproportionalexpenses.The full cost of the position in 2015 is $153,212.
City of Renton ($26,587)
DomesticViolenceVictim Advocacy Program
Program Budget
Direct Victim Service $16,087
Ofiice Supplies/Material $2,000
Training $6,000
Total Allocated for DV:$24,087
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AGENDA ITEM #1. a)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
Direct Victim Services
These servicesare vitally importantfor the victim(s)and children when they are leaving anabusivesituation.Many of these services are necessary until temporary or longterm shelter isfound.We provide emergency shelter (up to 7 days),gift cards for the purchase of food,clothing,gas,travel expenses (plane,bus,taxi,&train),moving truck rental and we purchasecellphoneswithadditionalminutesforvictims.The gift cards are in the form of VISA,Safeway,Wal-Mart,McDonaldsand/or airlinegift cards for victims who need to travel longerdistancestogetawayfromanabusivesituationorreturntoKingCountyforcourtproceedings.The grant will assist with the purchase of items or costs associated with,identifying,locating,interviewing,processing evidence/crimescenes,arrestingand the prosecution of defendantstohelpensurethesafetyofthevictims.This grant will also assist our victims by providing fundsforourDVAdvocatesoshecanbeoncallafterhourstoassistvictimsorthevictim’s familymembersonsignificantcallsforservicesuchasDVhomicides.
Supplies
Suppliesare used constantly to maintainthe needs of the Domestic Violence Victim AdvocacyProgram,includingthe victimadvocate,detective,evidencetechnicians,and sergeant.Suppliesincludethepurchaseofeducationalmaterialforthevictimsandtheirfamily,such as brochures,videos,books,promotional items,handouts,and other items identi?ed by the domesticviolencevictimadvocateforthepreventionandeducationofthistopic.They also includenecessaryequipmentfortheDVadvocateanddetective(s)such as laptops,computers,scanners,cameras oranyotheritem(s)needed to investigatea domesticviolencerelated offense.
2016-2018 Supply itemsare purchased as needed.Brochuresand educationalmaterial ispurchasedatthetimeneededforvictims,trainingor as new informationbecomesavailable.
Training
Trainingis required for the continuedknowledge and education on the topic of domesticviolence.Laws and court rulings change regularlyand training is very important.The trainingbudgetistobeusedbythedomesticviolencevictimadvocate,detective(s),patrol off1cer(s),probation staff,prosecutor both local Renton Prosecutorsand our DV Prosecutor from the KingCountyProsecutorsOfficeandcommandstaff.Yearly we send two to three people to theNationalDomesticViolenceConference.We use a team approach to strengthen the programandbuildonideasfromotheragenciesprograms.We also co-sponsor training with our localVAWA(Violence Against Woman’s Act)for law enforcement officers,prosecutors,andadvocates.
2016 DV Training:Costs yet to be determined,dependingon locationand #of employees going.2017 DV Training:Costs yet to be determined,dependingon location and #of employees going.2018 DV Training:Costs yet to be determined,dependingon location and #of employees going.
Trauma Kits
Total Allocatedfor Trauma Kits:$2,500 (20 Kits @ $125 each)
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AGENDA ITEM #1. a)
FY 2015 JAG City of Seattle Joint Application —Budget Worksheet &Narrative
A few years ago,we used some Grant funds to stock every first responding vehicle with TraumaKits.Growth in our department and ?eet plus additionalor replacement supplies necessitatesadditionalkitsandsupplies.This equipment has proven bene?cial to both our officers on thestreetsandthepublictheyserve.It is anticipated these funds will be spent the first year the grantfundsareavailable.
City of SeaTac ($14,374)
A request of $14,300 is includedfor approximatelyl43 hours of overtime for Active Shooter
Trainingand $74 is includedfor miscellaneoustraining supplies.
City of Tukwila ($17,682)
A request of$17,682 is included to purchase 44 iPhone 5S’s (44 iPhones X $164.24 each plus
tax),1 Smart Information Board (1 x $6,115 each plus tax),and 2 Surface Pro 3’s (2 x $1,404
plus tax).
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AGENDA ITEM #1. a)