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Home My WebLink AboutAgenda AGENDA Public Safety Committee Regular Meeting 3:00 PM - Monday, August 8, 2016 Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way 1. Cost Reimbursement for Sex Offender Address Verification a) AB - 1716 2. Emerging Issues in Public Safety AB - 1716 City Council Regular Meeting - 11 Jul 2016 SUBJECT/TITLE: Cost Reimbursement Agreement RECOMMENDED ACTION: Refer to Public Safety Committee DEPARTMENT: Police STAFF CONTACT: Jeff Eddy, Commander EXT.: 7512 FISCAL IMPACT SUMMARY: The Renton Police Department will be reimbursed up to $27,606.14 in overtime funds. SUMMARY OF ACTION: The proposed agreement would allow the Renton Police Department to receive funds from, and work with, the King County Sheriff's Office for the purpose of verifying the address and residency of registered sex and kidnapping offenders. The goal of this verification is to improve public safety by establishing a greater presence and emphasis by the Renton Police Department in King County neighborhoods. The Detectives work overtime doing this, and then the Police Department submits the overtime to the KCSO for reimbursement under this grant. EXHIBITS: A. Cost Reimbursement Agreement STAFF RECOMMENDATION: Authorize the Mayor to sign the Cost Reimbursement Agreement AGENDA ITEM #1. a) Cost ReimbursementAgreement Executed By King County Sheriff’s Office,a department of King County,hereinafter referred to as “KCSO,” Department Authorized Representative: JohnUrquhart,Sheriff King County Sheriff’s Of?ce W-150 King County Courthouse 516 Third Avenue Seattle,WA 98104 and Renton Police Department,a departmentof King County,hereinafter referred to as “”Contractor,” Department Authorized Representative: Kevin Milosevich,Chief of Police 1055 South Grady Way Renton,WA 98057 WHEREAS,KCSO and Contractor have mutually agreed to work together for the purpose of verifying the address and residency of registeredsex and kidnapping offenders;and WHEREAS,the goal of registered sex and kidnappingoffender address and residency veri?cation is to improve publicsafetyby establishing a greater presence and emphasis by Contractor in King County neighborhoods;and WHEREAS,as part of this coordinated effort,Contractor will increase immediateand direct contact with registered sex and kidnapping offenders in their jurisdiction,and WHEREAS,KCSO is the recipient of a Washington State Registered Sex and KidnappingOffender Address and Residency Veri?cation Program grant through the WashingtonAssociationof Sheriffs and Police Chiefs for this purpose,and WHEREAS,KCSO will oversee efforts undertakenby program participants in King County; NOW THEREFORE,the parties hereto agree as follows: KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address and Residency Veri?cation Program funding to reimburse for expenditures associated AGENDA ITEM #1. a) Cost Reimbursement Agreement with the Contractor for the veri?cation of registered sex and kidnapping offender address and residency as set forth below.This Interagency Agreement containseight (8)Articles: ARTICLE I.TERM OF AGREEMENT The term of this Cost Reimbursement Agreement shall commence on July 1,2016 and shall end on June 30,2017 unless terminated earlier pursuant to the provisions hereof. ARTICLE II.DESCRIPTION OF SERVICES This agreement is for the purpose of reimbursing the Contractor for participation in the Registered Sex and KidnappingOffender Address and Residency Veri?cation Program.The program’s purpose is to verify the address and residency of all registered sex and kidnapping offenders under RCW 9A.44.130. The requirementof this program is for face-to—faceveri?cation of a registered sex and kidnapping offender’s address at the place of residency.In the case of 0 level I offenders,once every twelve months. 0 of level II offenders,once every six months. 0 of level III offenders,once every three months. For the purposes of this program unclassi?ed offenders and kidnapping offenders shall be considered at risk level I,unless in the opinion of the localjurisdiction a higher classi?cation is in the interestof public safety. ARTICLE III.REPORTING Two reports are requiredin order to receivereimbursement for grant-related expenditures.Both forms are included as exhibits to this agreement.“Exhibit A”is the Offender Watch generated “Advanced Veri?cation Request Report”that the sex or kidnappingoffender completes and signs during a face-to—facecontact.“Exhibit B”is an “Of?cer Contact Worksheet”completed in ?1llby an of?cer/detective during each veri?cation contact.Bothexhibits representingeach contact are due quarterly and must be complete and received before reimbursementcan be made following the quarter reported. Original signed report forms are to be submitted by the 5th of the month following the end of the quarter.The ?rst report is due October 5,2016. Quarterly progress reports shall be delivered to Attn:Tina Keller,Project Manager King County Sheriffs Office 500 Fourth Avenue,Suite 200 M/S ADM-SO-0200 Seattle,WA 98104 Page 2 of5 June 17,2016 AGENDA ITEM #1. a) Cost ReimbursementAgreement Phone:206-263-2122 Email:tina.keller@kingcounty.gov ARTICLE IV.REIMBURSEMENT Requests for reimbursementwill be made on a monthly basis and shall be forwarded to KCSO by the 10”‘of the month followingthe billing period. Overtime reimbursements for personnel assigned to the Registered Sex and Kidnapping Offender Address and Residency Veri?cation Program will be calculated at the usual rate for which the individual’s time would be compensated in the absence of this agreement. Bachrequest for reimbursement will include the name,rank,overtime compensation rate,number of reimbursable hours claimed and the dates of those hours for each officer for whom reimbursement is sought.Each reimbursement request must be accompaniedby a certi?cation signed by an appropriate supervisor of the department that the request has been personally reviewed,that the information described in the request is accurate,and the personnel for whom reimbursement is claimed were working on an overtime basis for the Registered Sex and Kidnapping Offender Address and Residency Veri?cation Program. A Overtime and all other expendituresunder this Agreement are restricted to the following criteria: 1.For the purpose of verifying the address and residency of registered sex and kidnapping offenders;and 2.For the goal of improvingpublicsafety by establishinga greater presence and emphasis in King County neighborhoods;and 3.For increasing immediate and direct contact with registered sex and kidnapping offenders in their jurisdiction Any non-overtime related expenditures must be pre—approvedby KCSO.Your request for pre-approval must include:1)The item you would like to purchase, 2)The purpose of the item,3)The cost of the item you would like to purchase.You may send this request for pre-approval in email format.Requests for reimbursement from KCSO for the above non-overtimeexpenditures must be accompanied by a spreadsheet detailing the expenditures as well as a vendor’s invoice and a packing slip.The packing slip must be signed by an authorized representative of the Contractor. All costs must be included in the request for reimbursement and be within the overall contract amount.Over expenditures for any reason,including additional cost of sales tax,shipping,or installation,will be the responsibility of the Contractor. Page 3 of5 June 17,2016 AGENDA ITEM #1. a) Cost ReimbursementAgreement Requests for reimbursement must be sent to Attn:Tina Keller,Project Manager King County Sheriffs Of?ce 500 Fourth Avenue,Suite 200 M/S ADM-SO-0200 Seattle,WA 98104 Phone:206-263-2122 Email:tina.kel1er@kingcounty.gov The maximum amount to be paid under this cost reimbursement agreement shall not exceed Twenty Seven Thousand Six Hundred and Six Dollars and Fourteen Cents ($27,606.14).Expenditures exceedingthe maximum amount shall be the responsibilityof Contractor.All requests for reimbursementmust be received by KCSO by July 31,2017 to be payable. ARTICLE V.WITNESS STATEMENTS "ExhibitC”is a “Sex/Kidnapping Offender Address and Residency Veri?cation Program Witness Statement Form.”This form is to be completedby any witnesses encountered during a contact when the offender is suspectedof n_otliving at the registeredaddress and there is a resulting felony “Failure to Register as a Sex Offender”case to be referred/?led with the KCPAO.Unless,due to extenuating circumstances the witness is incapableof writing out their own statement,the contacting of?cer/detective will have the witness write and sign the statement in their own handwriting to contain,verbatim,the information on the witness form. ARTICLE VI.FILING NON-DISCOVERABLE FACE SHEET “Exhibit D”is the “Filing Non-DiscoverableFace Sheet.”This form shall be attached to each “Felony Failure to Registeras a Sex Offender”case that is referred to the King County Prosecuting Attomey’s Of?ce. ARTICLE VII.SUPPLEMENTING,NOT SUPPLANTING Funds may not be used to supplant (replace)existing local,state,or Bureau of Indian Affairs ftmds that would be spent for identical purposes in the absence of the grant. Overtime -To meet this grant condition,you must ensure that: 0 Overtime exceeds expendituresthat the grantee is obligated or funded to pay in the current budget.Funds currently allocated to pay for overtime may not be reallocated to other purposes or reimbursed upon the award of a grant. 0 Additionally,by the conditions of this grant,you are required to track all overtime funded through the grant Page 4 of5 June 17,2016 AGENDA ITEM #1. a) CostReimbursementAgreement ARTICLE VII.AMENDMENTS No modi?cationor amendmentof theprovisionshereofshallbe effectiveunlessin writingand signedby authorizedrepresentativesof thepartieshereto.The parties heretoexpresslyreserve the rightto modifythisAgreement,by mutualagreement H\IWITNESSWI-IEREOF,thepartieshaveexecutedthisAgreementby havingtheir representatives af?x their signaturesbelow. City of Renton KING COUNTY SHERlFF’S Renton Police Department OFFICE Denis Law,Mayor John Urquhart,Sheriff Date Date Attest: Jason Seth,City Clerk Date City Attorney,City of Renton Date Page 5 05 June 17,2016 AGENDA ITEM #1. a) EX!-||b|T A Page:1 Ver1?cat1onRequest _ Agency:KingCountyWASheriffsOflice Administrator:KingCountySheriffsOfficeRscphone;(206)263-2120 ' Date;6/16/2016 Offender Information Offender Photo Name test.test Registration #2353765 P08 'SSN ' DOB 01/01/1990 Age 26 AltReg at Sex.Qrlent Drv.LlcJState 0 _,_,N ,. R399 Nat.NoSelection FBI in'~g;-,.1 ' Height --Halr sgage[D . . 2 Weight Eyes Last Veri?ed:_l_’ .__g __._‘ Rlsk Type .'_«j,Date Comm. » V. Active Officer Alert "0' LOOKHEREFOROFFICERSAFETYINFORMATION 5 .‘_.- Employmentlschool Name Address Supervlsor Phone Residence street Alias ~‘»‘«'».c ,.. (Bold -Primary Contact Numhers);3C3|’5/T 311008 Type ‘,De§‘c?';;_t_lon Location Vehicle Make 'Model COITIITIBIIISLicenseStateVIN Offense Date RS Codelbescrlptlon‘Convicted Released Case #Crime Details I do hereby attest.under penalties ofperjury,that any and all information contained here is current and accurate on this day of 20 OffenderSignature: OfficerSignature:'Date: Produced byOllenderVVatch-www.watchsyslems.com AGENDA ITEM #1. a) HE.U.AwEw?mamwaumaxo?dzumw>uuwmmm<mEEo>do2Nu—o?aomwOO2H>O._.SowmmmwmaOm.,m.H2UHWU_w.H>5.Lm"o?zwzumwmm256”.n_a<\ma>._.EN=:OmJ.u.HZUHWE32?%N?uOOUH."H?=u—..O<H-"30%$392.?omwmzumw53:?mm.uAZO<<Z"U>.H_w@.HE<=w2..OO2.H>O.HmuwmwwuAH<wmroéwowOOUHZDwmmcr?U>._,m\Ewmcr?dam”Emmet:U>._.m\Ewmcr?._.=<:wuEwmcr?U>._.m\Ewmcr?..225”KwwmcraomOO.Z.H>O._."252m:4EwwmoznO2.H>OHuSum_H_zo_H_newGamazc?wmw>mm_n2EuEzo.nozgnaEva"m?pgzmzaH.>uA_w2”WHwOW.:2Qw>wa<m2m.O~d<—>.HHO2uEwwowdzowmwmoz”Z3520Evuwmmmu0E.<\N.,:u”amrmwmozm”.>5;mwmgdozHOommmzumwnzozmEZWZOQZVUK2082_M_wmrydozu*ooza>oaooumwm?_nommmzomw_<_o<moMuzocmmmowm>rmcnaooxma>amz_mz._.Nnw>o>Uowmmman>wwmmam_uM.n29.mozm.\o2..mzcm_~.2SFAnom>zomom>ocwmmmmuum>UO?wu??g?????gn>nw2o§AGENDA ITEM #1. a) EXHIBITC Date Agency/Of?cer Incidentnumber Witness Statement —Failure to Register Suspect’s Name: Suspect’s Last Registered Address: Witness’Name: Witness’s Home Address: .Witness’Home Phone Number Cell:Other: How do they know the suspect (please be as detailedas possible)? *If suspect rented an apartment or a room from the witness,please have them provide a copy of any documentationsto this effect and any documentationsthe suspect moved out. Did the witness ever see the suspect at his/her last registeredaddress? How often would they see him/her there? Whendidthe witness start seeing him/her there? When did they stop? Why did the suspect stop staying at the address? Didthe suspect keep any personalbelongingsthere? In general,when is the last time they saw the suspect? Do they know where the suspect moved to or their current whereabouts? Can they provide the names and contact infonnation of any other witnesses who would have seen the suspect staying at his/her last registered address? Is the witness willing to assist in prosecution? Under penalty of perjury of the laws of the State of Washington,I certify that the foregoing is true and correct. Witness’Signature date AGENDA ITEM #1. a) EXHIBITD WASPC GRANT FILING NON-DISCOVERABLE T0:KCPAO —Special Assault Unit—Seattle DATE:. FROM:I INCIDENT#: AGENCY: SUSPECT #1: sex:Mm FD.WGT= SUSP #1 ADDRESS: A CHARGE:Failure to Register as a Sex Offender DATEOF CRIME: v'<=T'M#2= INTERVIEWEDBY:NO ONE DPA NAME:‘ TYPEOF CASE:FTR -Failure To Register OTHER TYPE;* THIS CASE IS BEING REFERRED FOR THE FOLLOWING REASONSDFILINGOFCHARGES:-Comments: [I DECLINE:-Comments:‘ WASPC STATISTICAL REPORTING TO KCSO CaseReferral Received by KCPAO on this date:- Case filed by KCPAO:YES I]NO I:l Cause NumberAssigned: Ifno,please indicate why: Other Explanation: VICTIM#1;State ofwashington S . ' AGENDA ITEM #1. a)