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AGENDA
Public Safety Committee Regular Meeting
5:30 PM - Monday, April 23, 2018
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. PSERN Project Briefing
a) Presentation
2. Emerging Issues in Public Safety
Renton City Council Public Safety CommitteeApril 23, 2018 AGENDA ITEM #1. a)
About PSERN 2
The Puget Sound Emergency Radio Network (PSERN) will replace and expand
on the current (20 year-old) emergency radio network.
Project funding was approved by King County voters in April 2015 through a 9-
year property tax levy lid lift of $0.07 per $1,000 AV with collection beginning in
2016. It was estimated to provide a total funding amount of approximately $273
million.
It will be used by first responders and other government personnel throughout
King County to coordinate during emergency incidents, including dispatching of E-
911 calls.
When compared to the current system, PSERN will provide better on-street radio
signal coverage, overall, and it will expand the coverage area including around I-
90 and highways 2 and 410.AGENDA ITEM #1. a)
PSERN Governance 3
•7 Member Joint Board –4 voting, 3 non-voting members
•Joint Board makes all decisions related to scope, schedule and budget
•The PSERN Project is also governed by an interlocal agreement between
partner agencies.
•3 regionally staffed advisory groups for operations, technical
management and in-building coverage
•New non-profit governmental agency will take over operations of PSERN
at the end of the project AGENDA ITEM #1. a)
Where are We Now?4
Key Project Updates:
•Most building permits are in place today for the 57 PSERN radio sites (30 landlords)
•We are working on the remaining 28 of 62 legal agreements needed to secure radio
sites
•12 radio sites are ready for Motorola equipment, 3 sites are under construction
Project Challenges:
•We have had some delays in the project related to the system vendor, Motorola,
and unanticipated length of time required to finalize legal agreements for the 57
radio sites.
•Because of these factors, we recently re-baselined the project budget and
schedule. The impacts are:
•Project completion moved from Sep 2020 to May 2021 (+8 Months)
•Total project budget went from $273M to $281M (+3.1%)
•Leasing, radio site construction and equipment installation are now happening
in parallel rather than sequentially AGENDA ITEM #1. a)
2015 20232016201720182019202020212022
PSERN Project Schedule
STAGE 1 STAGE 2 STAGE 3 STAGE 4 STAGE 5 CLOSEOUT
STAGE 1 STAGE 2 STAGE 3 STAGE 4 ST. 5 CLOSEOUT
ORIGINAL
RE-BASELINE
Project (substantially)
complete
>Final system design
>Site development
begins
STAGE 1
July 2015 –Sep 2017
>Installation of radio
equipment
> Dispatch Center
console transition
> Site development
continued
> FAA licensing
STAGE 2
Sep 2017 –Jan 2019
>System Testing
>End user training
>Installation of
radio equipment
continued
>Site development
continued
STAGE 3
Jan 2019 –Feb 2020
>Hwy. 2 site
development &
equipment installation
and testing
>Deploy end user
radios
>Transition to PSERN
STAGE 4
Feb 2020 –Dec 2020
>Final system testing
>Full system acceptance
>Transfer PSERN to
non-profit operator
STAGE 5
Dec 2020 –May 2021
CLOSEOUT
May 2021 –Dec 2022
5
Project (substantially)
complete
End of vendor support
for current system
End of vendor support
For current system
As of March 2018 AGENDA ITEM #1. a)
PSERN Project Budget Overview
6
ORIGINAL BUDGET
(set at 40% system design –
December 2014)
RE-BASELINED BUDGET
(set at 99% system design –
September 2017)
PROJECT REVENUE (LEVY)$272,792,726 $296,023,034 + $23,230,308 + 8.5%
PROJECT EXPENDITURES
Capital Budget $189,174,950 $221,859,653 + $32,684,703 + 17.3%
Non-Capital Budget $19,134,628 $16,691,796 -$2,442,832 -12.8%
Contingency $37,834,990 $37,834,990 $0 0%
Debt Financing $26,602,030 $5,000,000 -$21,602,030 -81.2%
TOTAL BUDGET $272,746,597 $281,386,440 + $8,639,843 + 3.1%
LEFTOVER BUDGET $46,128 $14, 636,595 + $14,590,467 AGENDA ITEM #1. a)
Where are We Now? cont.7
Major Project Challenges:
•Reaching final agreement on leases with some of the landlords continues to
challenge the project and could affect its ability to meet the re-baselined
schedule
•A carefully run lease escalation process is in place and it is helping to expedite
negotiations
•Past and potential scope changes include:
•Motorola’s system design changes at the beginning of the project and in the
final design process (completed in late 2017)
•Unanticipated site development changes
•E-911 dispatch center requests for additional dispatch consoles
•City of Seattle request for coverage of Cedar River Watershed
•Stakeholders asking for improved radio signal coverage inside of buildings
throughout King County AGENDA ITEM #1. a)
PSERN Project & In-building Coverage 8
In-Building Coverage
•Defined as the ability of first responders to communicate inside buildings
and to dispatch and other first responders outside of a building using the
radio system
•Original project board voted not to include in-building coverage in the
project
In-Building Task Force
•Formed in June 2017 due to stakeholder concerns about PSERN
coverage in buildings
•Comprised of technical consultant, operational and technical Staff
•Gap assessment of current system versus PSERN
•Recommendations to the Joint Board for possible mitigations via a Task
Force preliminary report submitted on April 19, 2018 AGENDA ITEM #1. a)
Contact Information 9
Contacts for specific inquiries:
Project:david.mendel@kingcounty.gov
Governance:fred.jarrett@kingcounty.gov
Intergovernmental & Outreach: knuber@kingcounty.gov
Technical:sean.douglas@kingcounty.gov
Web Site:www.psern.org AGENDA ITEM #1. a)
Questions/Feedback 10
AGENDA ITEM #1. a)