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Home My WebLink AboutAgenda AGENDA Transportation Committee Regular Meeting 4:00 PM - Monday, July 11, 2016 Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way 1. Sunset Lane Supplemental Agreement with Perteet a) AB - 1691 2. ST3 Update a) ST3 Draft Plan Map - Proposed 3. Emerging Issues in Transportation AB - 1691 City Council Regular Meeting - 27 Jun 2016 SUBJECT/TITLE: Supplemental Agreement No. 4 to CAG-15-046 with Perteet, Inc. for the Sunset Lane and NE 10th Street Roadway Improvements Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Keith Woolley, Transportation Design Project Manager EXT.: 7318 FISCAL IMPACT SUMMARY: The Sunset Lane Roadway Improvements Project construction estimate is $5,000,000 and the proposed Supplemental Agreement No. 4 for construction observation and administration (CM) services is $583,059. The Sunset Lane Roadway Improvements Project 2016 Public Works Transportation Systems Division budget is $4,000,000. The construction and CM costs above the Transportation budget are covered under Public Works Utility Systems budget. SUMMARY OF ACTION: This project will reconstruct Sunset Lane as a two-lane roadway providing access to the new Highlands library, the Sunset Neighborhood Park and new private development. This agreement retains the services of Perteet, Inc. for administration and observation of the subject construction project. The consultant will be responsible to provide the following:  Staff to manage the project documentation and recordkeeping in compliance with contract requirements.  Weekly construction meetings, review materials and submittals, respond to requests for information and design changes, review change orders, maintain progress payments, maintain construction files and ensure the project is constructed per the contract.  Daily construction reports, daily field measurements, inspection of traffic control and daily photography.  Project start-up activities, project execution and project close-out requirements.  Survey and design services when the need arises during construction.  Construction and documentation of ADA compliance with sidewalks, curb ramps, crosswalks and other pedestrian amenities. The services to be provided by the consultant are based on construction activity lasting approximately 9 months. The consultant will be providing a resident engineer and a project document control specialist, similar to consultant construction management contracts on many recent Transportation Division capital improvement projects. The subject budget is included in the City’s 2016-2021 Six Year Transportation Improvement Program (TIP). Funding for this supplemental agreement is included in the 2016 budget. EXHIBITS: A. Agreement AGENDA ITEM #1. a) STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 4 to the consultant agreement CAG-15-046 with Perteet, Inc. for the Sunset Lane and NE 10th Street Roadway Improvements Project. AGENDA ITEM #1. a) DOT Form 140-063 Revised 09/2005 Supplemental Agreement Number 4 Organization and Address Perteet, Inc. 2707 Colby Avenue, Suite 900 Everett, WA 98201 Phone: (425) 252‐7700 Original Agreement Number CAG‐15‐046 Project Number Execution Date 03/26/2015 Completion Date 12/31/2017 Project Title Sunset Lane – Construction Management New Maximum Amount Payable $ 1,047,028 Description of Work This supplement will provide construction observation and administration services for the Sunset Lane Project. The Local Agency of City of Renton Desires to supplement the agreement entered in to with Perteet, Inc. and executed on 03/26/2015 and identified as Agreement No. CAG‐15‐046 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I The SCOPE OF WORK described in Section II of the Agreement is amended as follows: The additional services are described in the attached and incorporated Exhibit A. II The COMPLETION DATE referenced in Section IV of the agreement is amended as follows: Extend the completion date from January 1, 2017 to December 31, 2017. III The PAYMENT PROVISIONS in Section V of the Agreement are amended as follows: The original maximum amount payable was $135,792. Additional services in Supplement 1 increased the maximum amount payable by $276,127, Supplement 2 increased the maximum amount payable by $17,179, and Supplement 3 increased the maximum amount payable by $34,871. Additional services added by this Supplemental Agreement increase the maximum amount payable by $583,059, making the new maximum amount payable $1,047,028. The basis for the increase in the maximum amount payable is detailed within the attached and incorporated Exhibit B. as set forth in the attached Exhibit(s), and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: Crystal L. Donner, Perteet, Inc. By: Denis Law, Mayor Consultant Signature Approving Authority Signature Date AGENDA ITEM #1. a) SunsetLaneSupplementforConstructionObservationandAdministrationServicesPerteetAgreementwithPerteetInc.EXHIBITAScopeofServicesCityofRentonSunsetLaneSupplementforConstructionObservationandAdministrationServicesINTRODUCTIONTheprojectwillconstructpublicinfrastructureimprovementsfocusedonSunsetLane.PerteetInc.(Consultant)willprovideconstructionobservationandadministrationservicesfortheCityofRenton(City).ConsultantwillendeavortoprotecttheCityofRentonagainstdefectsanddeficienciesintheworkoftheContractor,butcannotguaranteetheContractor’sperformanceandshallnotberesponsibleforconstructionmeans,methods,techniques,sequences,proceduresforsafetyprecautionsandprogramsinconnectionwiththework.Servicesshallbelimitedtothoseexpresslysetforthherein.Iftheserviceisnotspecificallyidentifiedherein,itisexpresslyexcluded.Perteetshallhavenootherobligations,dutiesorresponsibilitiesassociatedwiththeprojectexceptasexpresslyprovidedinthisAgreement.GENERALSCOPEOFSERVICESThisagreementincludesprofessionalservicestoprovideconstructionobservationandadministrationservicesfortheSunsetLaneProject.Localfundswillbeusedintheconstructionoftheproject.Accordingly,theproceduresoutlinedintheWSDOTLocalAgencyGuidelines(LAGManual)willbeusedduringthisproject.ThefollowingisadescriptionofservicestobeprovidedbyPerteetInc.ThisscopeofworkdescribestheWorkElementstobeaccomplishedbytheConsultantassummarizedundereachworkelement.Thisscopeconsistsofthefollowingworkelements.TASK1:PROJECTADMINISTRATIONANDMANAGEMENTTASK2:CONSTRUCTIONADMINISTRATIONTASK3:CONSTRUCTIONOBSERVATIONTASK4:SURVEYSERVICESTASKS:CONSTRUCTIONDESIGNSUPPORTTASK6:ADACOMPLIANCEEVALUATIONANDMAXIMUMEXTENTFEASIBLE(MEF)DOCUMENTATIONTASK7:MANAGEMENTRESERVECityofRentonPage2ScopeofServicesSunsetLane—ConstructionObservationandAdministrationServicesJune2016AGENDA ITEM #1. a) SunsetLaneSupplementforConstructionObservationandAdministrationServicesPerteetAgreementwithPerteetInc.SCOPEOFSERVICESDEFINEDConstructionObservationandAdministrationServicesThescopeofservicesbytheConsultantforthelocallyfundedSunsetLaneprojectissummarizedbelow.Theseserviceswillincludeprojectmanagement,meetingsandcorrespondence,contractadministration,reviewofsubmittals,andconstructionobservationfortheCityofRentonasrequiredfortheconstructionoftheproject,asdetailedbelow.GeneralAssumptions:•Theattachedbudgetfortheservicesdetailedbelowisbasedontheservicesofconstructionobservationandadministrationona220workingdaytophysicalcompletionschedule.•ConstructionsurveyisprovidedbytheContractorpertheContractProvisions.TheConsultant’ssurveycrewwillprovidesupplementarysurveychecksorlimitedinitialstakingpertheContractProvisionsandasdirectedbytheCityandResidentEngineer(RE).•TheContractorwillprovideafieldofficefortheConstructionManagementteamasspecifiedintheContractDocuments.•ConsultantwillfacilitatetheprocurementoftheRecordofMaterials(ROM)fromKingCounty.AnyandallfeeschargedbyKingCountyforthisservicewillbepaidforbytheCity.•TheCitywillprovideearthworkinspection,materialsampling,andmaterialtestingthroughKingCounty.•ConstructiondocumentationwillbepreparedusingCityand/orWSDOTformsfromtheLocalAgencyGuidelines(LAG)Manual.Nofederalfundsareinvolvedwiththisproject,buttheLAGManualprovidesaconsistentmethodforconstructiondocumentation.•Priortothestartofconstruction,Perteetwillpreparevideoandphotologoftheconstructionsite.•PerteetwillpreparesuspensionlettersandlettersacknowledgingsubstantialcompletionandfinalcompletionforCitysignatureandapproval.•CitywillprepareandsignNoticetoProceedlettertoContractor.•Thisprojectandscopeassumesthatthereisnoplantestablishmentperiodfortheproject.Ifplantestablishmentbecomespartoftheproject,observationandmanagementofthecontractduringthatperiodcanbeaddedasanoptionalservice.•ConformedcopiesofthecontractplansandspecificationswillbepreparedandcopiedbyPerteet.•AdditionaleffortbeyondthereasonableindustrystandardforeachtaskwillbeconsideredExtraWork.•Forthefollowingservices,laborallowancesareanestimateonly.ThelevelofeffortrequiredforthisworkcannotbeaccuratelypredictedasitdependsonissuesoutsideoftheConsultantteam’scontrol.SomeoftheseissuesincludequalityofContractorsubmittals,numberofsubmittalsandifmultiplereviewsarerequired,adverseweatherconditions,andunforeseenconditionsatthesite.AllowanceforanysuchissuesincludingbutnotlimitedtomultiplesubmittalsduetounacceptablequalityofthesubmittalsisnotincludedintheLaborHoursestimate.TheConsultantreservestherighttoshiftfundswithintheContractbetweenTasks,andbetweenmembersoftheConsultantteamduringtheprosecutionofthework.CityofRentonPage3ScopeofServicesSunsetLane—ConstructionObservationandAdministrationServicesJune2016AGENDA ITEM #1. a) SunsetLaneSupplementforConstructionObservationandAdministrationServicesPerteetAgreementwithPerteetInc.OPTIONALSERVICESOptionalservicesthatmaybeperformedinclude:•Assistancewithenvironmentaldocumentationandpermits.•Assistancewithadditionalconstructionrelatedservices.Provisionofoptionalserviceswillrequireasupplementtothisagreement.TIMEFORCOMPLETIONAllworkunderthiscontractwillbecompletedbyDecember3Pt,2017.Task1—ProjectAdministrationandManagement1.1ProvideprojectmanagementoftheConsultantteam.Thiswillinclude:•Projectstaffmanagementandcoordination.•Controlofprojectbudgetandschedule.•Preparationofmonthlyinvoicesandprogressreports.1.2Maintainon-goingcontactwiththeCity’sProjectManagerviainformalmeetings,telephonediscussions,andelectronicmail.1.3Managesubconsultants(ifnecessary)asrequiredforsitevisits,projectreporting,projectreviews,andgeneralprojectcoordination.1.4MonitortheprojectforpotentialclaimsorprotestsbytheConstructionContractor,andadvisetheprojectteamandCityofpotentialclaimsandprovidesupportonresolvingconflictsandnegotiationswithcontractoroncontractorclaimsorprotestsifanyarises.1.5Providemonthlyreportingofprojectbudgetstatus,consultantbudgetstatus,andprojectedcostatcompletion.Deliverables:•Monthlyinvoiceandprogressreports.•MonthlyreportingofCost-to-CompleteandCost-at-Completionfordurationofprojectbeginningwiththefirstmonthlyestimate.Task2—ConstructionAdministrationProvidedocumentationandrecordkeepingincompliancewithContractrequirements.AlthoughthisisnotaFederalAidproject,recordkeepingwillbeconsistentwithWSDOTLocalAgencyGuidelinesandStandardstofacilitateprojecttracking.2.1ProjectFile/Records,anddocumentationsetup.ProjectfilingIndexwillbebasedonPerteet’sfileindexunlessrequestedotherwise,andwillbemodifiedasnecessaryforthisproject.2.2TheConsultantwillorganizeandfacilitatetheprojectPreconstructionConferenceandcoordinatemeetingfacilityandmeetingdate.TheConsultantwillpreparethemeetingagendaandmeetingnotesCityofRentonPage4ScopeofServicesSunsetLane—ConstructionObservationandAdministrationServicesJune2016AGENDA ITEM #1. a) SunsetLaneSupplementforConstructionObservationandAdministrationServicesPerteetAgreementwithPerteetInc.anddistributePDFcopiesofmeetingminutestoallattendeesforreview.TheCitywillassisttheConsultantinpreparingforthePreconstructionConferencebyreviewingtheproposedagendaandaddingsuggestedtopics.TheCitywillattendandparticipateinthePreconstructionConference.2.3Ingeneral,PerteetwilltrackMaterialsApproval(RAMs,QPLs,ShopDrawings,CertificatesofCompliance,etc.)andMaterialAcceptance(inspectedstamps,materialstests,visualvariationforms)foreachbiditemforwhichtherearematerials.Materialsinspection,approvalandacceptancewillbeprimarilymanagedbytheKingCountyMaterialsLaboratoryand/oratestinglaboratory(“MaterialsLaboratory”)selectedbytheCity.SpecificmaterialstrackingresponsibilitieswillbecoordinatedwiththeMaterialsLaboratory.Ingeneral,PerteetwillmaintainMaterialsDocumentationasfollows:2.3.aMaintainprojectRecordofMaterials(ROM)onanon-goingbasistoensureproperapprovalofallmaterialsincorporatedintotheproject.2.3.bReceiveandlogallConstructionContractorsubmittals.TransmitsubmittalstoConsultant’sofficestaff,andCity,subconsultants,andutilitiesasneededforreview.ReturnsubmittalstotheConstructionContractoruponcompletionofthereviewprocess.Maintainsubmittalsfiles.2.3.cReviewContractorSubmittedrequestsforapprovalofmaterialsourcesandQualifiedProductsList(QPL)DataSheetstodeterminecompliancewithRecordofMaterials.ContractorwillbedirectedtosubmitseparateRAMformsforeachbiditem.2.3.dMaintainfilesofindividualbiditemcomplianceformaterialdocumentation.2.3.eCollectManufacturer’sCertificatesofComplianceandCertificatesofOriginforSteelandIronproducts(ifrequired).2.3.fCollecttestreportsfromthematerialstestinglabforcompliancewiththeinformationgiveninthecontractdocuments.2.3.gCalculateforceaccountworkbasedonWSDOT/AGCBlueBookRentalAgreementorequivalentmeansfordeterminationofrates.2.3.hEvaluateanddeterminetheacceptabilityofsubstituteor“or-equal”materialsandequipmentproposedbytheConstructionContractor,andpreparenecessarydocumentationofmaterialsubstitutions.2.4RFIs.Receiveandlogallrequestsforinformation(RFIs)fromtheConstructionContractor.CoordinateResponsestoRFIswithCity.RespondtoRFIswithclarificationsandinterpretationsoftheContractDocumentsasappropriateandnecessary.2.5ConsultantwillreviewallChangeOrdersandFieldDirectives.RecommendChangeOrdersandFieldDirectivestotheCity,asappropriate,andprepareChangeOrdersandFieldDirectivesasrequired.2.6PreparemonthlyprogresspaymentbasedoncompletedworkandsubmittoContractorandtheCityforapprovalandpayment.Maintainanupdated“cost-to-complete”logforCityreview.CityofRentonPage5ScopeofServicesSunsetLane—ConstructionObservationandAdministrationServicesJune2016AGENDA ITEM #1. a) SunsetLaneSupplementforConstructionObservationandAdministrationServicesPerteetAgreementwithPerteetInc.2.7PrepareweeklyprojectmeetingagendasandconductweeklyscheduledmeetingswiththeConstructionContractortoreviewtheprogressoftheworkandidentifyandaddressfieldissues.RecordreportsofanysignificantconcernsandproblemsandforwardtotheConsultantsDesignTeamandtheCity.PreparemeetingminutesanddistributePDFcopiesofminutestoattendees.2.8ReviewandmonitorContractor’scompliancewiththeconstructionschedulebaseduponmonthlyCPMupdatessubmittedbytheContractor.AssistConsultant’sdesignteamandtheCityinverification,documentation,and/ornegotiationoftimeextensionsrequestedbytheContractor.Evaluatepotentialscheduleimpactsofallchangeorderwork.2.9ConductContractoremployeeinterviewsandreviewcertifiedpayrollforcomplianceatrandomintervals;documentandfileresults.2.10ObtainandapproveRequeststoSublet.2.11ObtainNoticesofIntenttoPayPrevailingWagesandAffidavitsofWagesPaid.2.12Maintainorderlyelectronicrecordsandfilesatthejobsite.Theserecordsandfilesmayinclude,butarenotlimitedto:•Updatedcontractdocumentsincludinganydesignrevisions,fielddirectives,andchangeorders•Preconstructionandconstructionprogressphotosandvideotapes•RFIs•DailyInspectionReports•Projectphotographs•MaterialsApprovals(RAMs)•MaterialAcceptanceVerification•Testreports•RecordofMaterials•Contractor’sSchedules•Weeklystatementsofworkingdays•Progresspaymentdocumentationandbackup(FNRs)•Prevailingwagecertifications•CertifiedPayrollStandardformswillbeusedforrecordsandreportingprocedures.Atcompletionoftheproject,PerteetwillprovideelectronicfilesofalldocumentationtotheCity.Deliverables:•Changeorders(upto10)•Monthlyprogresspaymentsforapproval,alongwithallpaymentbackup(FNRs)•Finalcontractpaperrecordsatendofproject,including:oAllpaymentdocumentationbackuporganizedbyprogresspaymentandFNRnumberoAllcontractorsubmittalsandresponsesCityofRentonPage6ScopeofServicesSunsetLane—ConstructionObservationandAdministrationServicesJune2016AGENDA ITEM #1. a) SunsetLaneSupplementforConstructionObservationandAdministrationServicesPerteetAgreementwithPerteetInc.oAllreviewedcertifiedpayrollsorganizedbycontractor/subcontractoroWeeklyconstructionmeetingagendasandminutesoWeeklystatementsofworkingdaysoDailyinspectionreportsoMaterialtestingreports•Electronicrecordsofallconstructiondocumentation,includingallpaperrecordsplusmaterialdocumentationbybiditem,andconstructionphotos.•CompletedRecordofMaterialsTask3—ConstructionObservationProvideservicesofConstructionObservationtoobservethetechnicalconductoftheconstruction,includingprovidingday-to-daycontactwiththeContractorandtheCity.Basedonthecontractscheduleandtheestimatedcontractworktobecompleted,Perteetestimatesthattheobservationeffortwillrequireuptoonepart-timeresidentengineerplusadditionalconstructionobservationandadministration.Therefore,thisscopeisbasedontheassumptionthatonepart-timeresidentengineerandonepart-timeconstructionobserver/technicianwouldbeprovidedbytheConsultant.Additionally,onefull-timeconstructionobserverwouldbeprovidedbytheCity.WhenutilizingCitypersonnel,theCitywillbefullyresponsibleforthequalityofinspection;accuracyofmeasurementsanddocumentation;andcompliancewithprojectcontractrequirementsincludingbutnotlimitedtotheproductionofIDRsandFieldNoteRecordsforanyandallworkperformedforsaidinspectionservices.AnyadditionaleffortbyPerteettoaddressissuesrelatedtoaforementionedCityresponsibilitiesisnotincludedintheLaborHoursEstimate.31Provideon-siteobservationandmonitoringtoobservethetechnicalconductandprogressoftheconstruction.TheConstructionObserversshallnotberesponsibleforthemeans,methods,techniques,orproceduresselectedbytheConstructionContractor(s)orforanyfailureofConstructionContractor(s)tocomplywithlaws,ordinances,rules,orregulationsapplicabletotheconstructionwork.ThepartiesrecognizethattheConstructionContractor(s)isresponsibleforensuringthatconstructionisinaccordancewiththeplansandspecifications.3.1.aProjectDailyReport.Preparedailyconstructionreports,detailingtheConstructionContractor’soperationsperformedforeachdayandrecorddecisionsandobservationsofageneralorspecificnatureinchronologicalorder.Measurequantitiesofmaterialsinstalled,logequipmentandstaffused,andotherrelateditems.3.1.a.1VerifyinthedailyreportthattheContractorisworkingwiththepropertrafficcontrolplans.3.1.a.2Documentworkbeingdoneonaforceaccountbasis.31.bVerifythatmaterialapprovaliscomplete(viaROM)priortomaterialbeingusedonsite.3.1.cCoordinateMaterialsTestingandInspection.Coordinate,report,andlogtheresultsforfieldsampling,fieldtesting,andlaboratorytestingofsoils,aggregates,andconcretetodeterminecomplianceofthosematerialswithconstructioncontractrequirements.Inthoseinstanceswhereunsatisfactorytestresultsareobtained,followthroughwithnotificationtotheconstructioncontractorandretestingofthematerialsaftercorrectionsaremade.CityofRentonPage7ScopeofServicesSunsetLane—ConstructionObservationandAdministrationServicesJune2016AGENDA ITEM #1. a) SunsetLaneSupplementforConstructionObservationandAdministrationServicesPerteetAgreementwithPerteetInc.3.1.dCollectscalecertifications.3.1.eProgressPaymentVerification.3.1.e.1Collectandtabulateallquantitydeliverytickets.3.1.e.2Preparefieldnoterecords.3.1.e.3CheckthatManufacturer’sCertificationsandCertificatesofMaterialOriginarereceivedpriortopayment(ifnecessary).3.1.fVerifythatacceptancesamplingandtestingfrequenciesreflecttheactualquantitiesused.3.1.gPhotographs.Takeconstructionphotographs/videotapesandprogressphotographsofconstructionactivitiesonadailybasistodocumentprogressoftheworkandjobsiteconditionsencountered,andvideodocumentationofprojectpriortostartofconstruction.3.2Projectcloseout,formalacceptance,reviewandrecommendation.MakerecommendationstotheCityconcerningoperationalacceptance,substantialcompletion,andfinalacceptanceofthework.IncludereviewoftherequestsforextensionoftimebytheConstructionContractor.Includerecommendationforassessmentofliquidateddamages,ifapplicable.Performafinalreviewandinspectionoftheconstructionworkandprepareafinallistofitemstobecorrected.Aftersubstantialcompletionoftheproject,verifycompletionofthepunchlist.3.3Recorddrawings.ReviewtheConstructionContractor’sRecordDrawingsonabi-weeklybasis(anduponcompletionofmajortasks)toverifypostedchanges.Draftandstampas-constructedrecordstobeprintedonfullsizearchivalqualitypaperatthecompletionofconstruction.Deliverables(MostoftheinspectiondeliverableswillbedeliveredasdetailedforTask2above):•RecordDrawings.•DailyFieldNoteRecords•FieldNoteRecordsdocumentingallpaymentsTask4—SurveyServices4.1Provideuptofive(5)daysofsurveyservicesonanon-callbasis.Thepurposeoftheon-callsurveywillbetoverifyalignmentandgradeoftheContractor’sworkverifymonumentssetbytheContractor,and/ortoprovideadditionallocationinformationforpreparationofrecorddrawings.Deliverables:•StakingasrequestedTask5—ConstructionDesignSupport5.1ConstructionDesignSupport(limitedtominorchanges)5.1.aAssisttheCityProjectManagerwithrequestswherefieldconstructionmodificationsoradditionsarerequestedandprovidedesigntechnicalassistancetofieldpersonnel.CityofRentonPage8ScopeofServicesSunsetLane—ConstructionObservationandAdministrationServicesJune2016AGENDA ITEM #1. a) SunsetLaneSupplementforConstructionObservationandAdministrationServicesPerteetAgreementwithPerteetInc.5.1.bVisitsitewhenneededtoevaluatedesignissues(assumedtobeonceaweek).5.1.cReviewshopdrawingsforgeneralconformancetothecontractdocuments.Task6—ADAComplianceEvaluationandMaximumExtentFeasible(MEF)DocumentationTheConsultantwillperformanADAcomplianceevaluationoftheconstructedpedestrianfacilities.Ifduringconstructionfullaccessibilitycriteriacannotbemetbythesidewalks,curbramps,pedestriansignals,crosswalks,orpedestrianrefugeislands,andassociatedpedestrianimprovements,aMEFDocumentwillbepreparedfortheCity’srecordsaspartoftheprojectcloseoutafterconstruction.TheConsultantwillprovidethefollowingservices:6.1ADAComplianceEvaluationTheConsultantwillperformafieldinspectionoftheconstructedpedestrianfacilities,includingsidewalks,curbramps,pedestriansignals,crosswalks,andpedestrianrefugeislands.TheConsultantwillcheckforADAcompliancetothePROWAGguidelines,andwillrecordinformationontheConsultant’sADAComplianceChecklistsandotherrelativeforms.ThistaskincludessetupofmaterialsusedforthefieldevaluationandcoordinationwithCitystaffregardingnon-compliantelementsandjustifications.6.2MEFDocumentTheConsultantwillpreparetheMEFdocumentationfortheCity’sdocumentation.TheMEFdocumentationwillreflectthefinalbuildoutconditionsandisanticipatedtoincludethefollowingelements:•ProjectDescription—thiswillbeageneraldescriptionoftheoverallproject.•VicinityMap•DesignStandards—thiswillbeageneralstatementoftheguidelines/manualsusedtodeterminecompliance.•BriefstatementthatthepedestrianfacilitiesweredesignedtofullADAcompliance.•Summarytablesforeachtypeoffacility,notingcomplianceornon-compliance.•Specificnon-compliantelementslistedandjustificationsfornon-compliance.•Appendices,includingatemplateofthechecklistsanddocumentsusedforrecordingthecomplianceevaluationandtheappropriateconstructionplansheets.TheConsultantwillprepareadraftdocumentfortheCity’sreviewandcomment.TheConsultantwillincorporateCitycommentsintothefinaldocument.Deliverables:•DraftelectroniccopyoftheMEFfortheCity’sreviewandcomment.•FinalelectroniccopyoftheMEF,three(3)hardcopies.•Consultant’sresponsetoCity’sreviewcomments.Task7—ManagementReserveAdditionalservice5maybeperformedbytheConsultantattherequestoftheCity,butonlyafterwrittenauthorizationhasbeengivenbytheCitydefiningtheScopeofServicestobeperformed.CityofRentonPage9ScopeofServicesSunsetLane—ConstructionObservationandAdministrationServicesJune2016AGENDA ITEM #1. a) SunsetLaneSupplementforConstructionObservationandAdministrationServicesPerteetAgreementwithPerteetInc.TimeforCompletionAllworkunderthiscontractshallbecompletedbyDecember315t,2017.ThescopeofthiscontractisbasedupontheContractorcompletingallconstructionactivitywithinthetimeframespecifiedintheContractDocumentsandisbasedupona220workingday(tophysicalcompletion)schedulebyonepart-timeResidentEngineerandaconstructionobserver/technicianasoutlinedinthebudget.Insupportofthisschedule,ourcontractprovidestwoweeksofprojectsetuptime,220workingdaysofrepresentativesandsupportstaffinadditiontofourweeksofprojectclosuretime(CloseoutRecordPreparation,RecordDrawings,etc.).Iftheworkschedulechangesduetothecontractorworkingweekends,extendedhours,workperformedduringsuspension,addedworkingdaysduetochangeordersorweatherdelays,oriftheconstructionactivityextendsbeyondthecontracttime,theConsultantwillinformtheCityimmediatelytoallowanopportunityfortheCitytoauthorizeadditionalbudgetthatwillallowtheConsultanttoprovidetherequiredadditionalservices.Theadditionalserviceswillbebilledatthehourlyratesestablishedinthebaseagreement.CityofRentonPage10ScopeofServicesSunsetLane—ConstructionObservationandAdministrationServicesJune2016AGENDA ITEM #1. a) ConsultantFeeDeterminationSummary-ExhibitB—Perteet2707ColbyAvenue,Suite900,Everett,WA982011P425.252.7700F425.339.6018Project:SunsetLane-ConstructionManagementClient:CityofRentonHourlyCostsPlusFixedFeeEstimateClassificationHoursRateAmountPrincipal48.0075.73$3,635Sr.Associate576.0057.00$32,832Sr.Associate8.0059.00$472LeadEngineer/Mgr192.0041.00$7,872LeadTechnician/Designer60.0033.50$2,010ConstTechnicianII1,620.0031.00$50,220ProfessionalLandSurveyI50.0030.50$1,525FieldTechnicianIII50.0032.50$1,625SurveyManager16.0044.50$712ConstructionEngineerIll1,620.0036.50$59,130Accountant12.0031.50$378Clerical2.0023.00$46TotalDirectSalaryCosts4,254.00$160,457Overhead@183.13%$293,845FixedFee@30.00%$48,137TotalLaborCosts$502,439ReimbursablesExpensesAmountReproduction-Reimbursed$1,600.00TotalExpenses$1,600.00In-HouseCostsQyAmountMileage-$.543,600$0.540$1,944.00PaviaHeadlightSystem27$250.000$6,750.00TotalIn-HouseCosts$8,694.00OtherSalaryEscalation$20,083.00ManagementReserve$50,243.00TotalOtherCosts$70,326.00CONTRACTTOTAL$583,059.00Ratesshownreflectthetypicalcompensationrateofemployeesassignedtothebillingcategorylisted.Eachcategorymayhavemultipleemployeesassignedtothatbillingcategoryandeachemployeemayhaveadifferenthourlyrateofpay.EmployeecompensationissubjecttoadjustmentinJuneofeachcalendaryear.PreparedBy:WilliamRMitchellDate:June1,2016AGENDA ITEM #1. a) L ynnwood Shoreline Bothell Woodinville Redmond Kirkland Is s a q u ah SEA TTLE BELLEVUE Sumner Lakewood DuPont Burien Rent on Kent Fife Auburn Puyallup Orting T A C OMA Federal Way EVERETT Bonney Lake Mariner Canyon Park Brickyard Totem Lake N.E. 85th N.E. 44th South Kirkland South Renton UW Bothell West Alderwood Mall Ash Way Ballard Interbay Smith Cove Ballard West Seattle TacomaDomeSea-Tac Airport Mercer Island Southeast Redmond Downtown Redmond Bellevue Richards Road North Sammamish EastgateCentral IssaquahLakemont(provisional)Seattle Center Denny South Lake Union Alaska Junction Burien Transit Center SODOAvalonDes Moines S. 272nd Tukwila Federal Way Transit Center SouthFederal Way Tillicum DuPont East TacomaFifeUW Northgate Lynnwood Transit Center N.E. 145th International District/Chinatown Midtown Stadium S. Graham St. S. Boeing Access Rd. Westlake TacomaCommunity CollegePearlStevensUnionSpragueHilltop10 stations, serving:• Lake Forest Park Town Center • Kenmore • Bothell DelridgeEverett CollegeMukilteo Edmonds SW Everett Industrial CenterSR 99/ Airport Road (provisional)SR 526/EvergreenN.E. 130th South Tacoma Tukwila International BoulevardEverett Station PLANNING FOR SOUND TRANSIT 3 AGENDA ITEM #2. a)