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AGENDA
Transportation Committee Regular Meeting
3:30 PM - Monday, June 19, 2017
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. 2018-2023 Six-Year Transportation Improvement Program
a) AB - 1919 Transportation Systems Division recommends approval of a resolution to adopt
the annual updates to the 2018-2023 Six-Year Transportation Improvement Program.
2. NE 31st Street Bridge Replacement Project
Agreement with BergerABAM
a) AB - 1923 Transportation Systems Division recommends entering into a five-year contract
with BergerABAM, Inc. in the amount of $322,364, for the purpose of construction
management and inspection services for the NE 31st Street Bridge Replacement Project
(TIP #36).
3. Renton Ave. S Resurfacing Project
Agreement with Gray & Osborne
a) AB - 1924 Transportation Systems Division recommends entering into a professional
services agreement with Gray & Osborne, Inc. in the amount of $125,283.03 for the
purpose of designing the Renton Ave. S Resurfacing Project.
4. I-405/SR-167 Interchange Direct Connector Project
WSDOT Agreement
a) AB - 1925 Transportation Systems Division recommends entering into a Cooperative
Agreement with the Washington State Department of Transportation for design and
construction of the I-405/SR 167 Interchange Direct Connector Project.
5. Water Main Relocations at SR-167
for the Interchange Direct Connector Project
a) AB - 1926 Transportation Systems Division recommends entering into a Utility Agreement
with the Washington State Department of Transportation in the amount of $136,630, for
the purpose of coordinating and participating in the design process of the water main
relocation along the SR 167 corridor.
6. Water Main Relocations at S 14th St.
for the Interchange Direct Connector Project
a) AB - 1927 Transportation Systems Division recommends entering into a Utility
Agreement, with the Washington State Department of Transportation, for the purpose of
coordinating and participating in the design process of the water main relocation at S.
14th St., along the I-405 corridor.
7. Emerging Issues in Transportation
AB - 1919
City Council Regular Meeting - 05 Jun 2017
SUBJECT/TITLE: 2018-2023 Six-Year Transportation Improvement Program
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Juliana Fries, Program Development Coordinator
EXT.: 7232
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
The City is required by law to annually review the Six-Year Transportation Improvement Program (TIP) and
adopt the update to the Program by Resolution.
Changes from the 2017-2022 TIP include the following:
1. Increased funding for the 2018 Overlay Program and Arterial Rehabilitation Program. The funding
increase was obtained by utilizing $800,000 from reimbursed impact fees and reallocating $250,000
from the Walkway Program.
2. Splitting the Connecting Downtown Renton Improvements Project into four separate projects:
a. Williams Avenue South and Wells Avenue South Conversion Project (TIP #8)
b. South 2nd Street Conversion Project (TIP #9)
c. South 3rd Street Conversion Project (TIP #10)
d. Main Avenue South Alley (TIP #11)
3. Adding a WSDOT Pedestrian and Bicycle Safety grant of $430,000 which was under recommendation
for 2017, to the Lake Washington Loop Trail Project for the construction of Phase 3 (TIP #21).
4. Revising an STP grant allocation from preliminary engineering to construction for the Williams Avenue
South and Wells Avenue South Conversion Project (TIP #8).
5. Updating prioritization of projects (please see Draft TIP, page 15).
6. Increasing funding for the Traffic Safety Program (TIP #29) from $62K to $130K to allow for small safety
improvements requested by the Renton Community.
a. Increasing funding for the Traffic Operation Devices Program (TIP #30) from $60K to $130K to
allow for:Traffic signal upgrades such as LED, indicators, controllers and batteries
b. Two traffic signal cabinet replacements per year
c. Sign replacement to comply with new reflectivity requirements
7. Updating cost estimates for capital projects and programs.
Possible revisions to the Draft TIP are anticipated pending review by the City Council, Mayor, City
Administration and public comments received during the public hearing, which will be set for June 26, 2017.
EXHIBITS:
A. Draft 2018-2023 Six-Year Transportation Improvement Program
AGENDA ITEM #1. a)
B. Draft Resolution
STAFF RECOMMENDATION:
1. Approve the annual updates to the 2018-2023 Six-Year Transportation Improvement Program.
2. Set June 26, 2017 as the public hearing date for the 2018-2023 Six-Year Transportation Improvement
Program.
3. Present the Resolution for reading and adoption.
AGENDA ITEM #1. a)
2018-2023 |SIX-YEAR
TRANSPORTATIONIMPROVEMENTPROGRAM
L5
DEPARTMENTOF PUBLICWORKS
TRANSPORTATIONSYSTEMSDIVISION___/R tC11 011
AGENDA ITEM #1. a)
ACKNOWLEDGEMENTS
MAYOR
Denis Law
CITYCOUNCIL
Armondo Pavone,Council President
Ed Prince,Council President Pro-tem
Randy Corman
Ryan Mclrvin
Ruth Perez
Don Persson
Carol Ann Witschi
CHIEFADMINISTRATIVEOFFICER
Jay Covington
PUBLICWORKS
Gregg Zimmerman,Administrator
Jim Seitz,Transportation Systems Director
Vicki Grover,Transportation Planning &Programming Manager
Bob Hanson,Transportation Design Manager
Chris Barnes,Transportation Operations Manager
Eric Cutshall,Transportation Maintenance Manager
Juliana Fries,Program Development Coordinator
CITY OFff?‘—-—-/Renton
Public Works
AGENDA ITEM #1. a)
CITYOF RENTON|2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM _
TABLEOF CONTENTS
SECTIONONE—INTRODUCTION 1
Purpose ofthe Transportation Improvement Program 2
Renton Business Plan 3
SECTIONTwo —MAPAND LOCATION 5
Transportation Improvement Program Map 6
Map Index 7
SECTIONTHREE—DEVELOPMENTAND PRIORITIZATION 9
General Programming Criteria 10
Specific TIP Development Activities 13
Summary of Projects and Programs 15
SECTIONFOUR—EXPENDITURESAND REvENuEs 17
Summary of Project Expenditures 18
City of Renton Funds 19
Summary of Funding Sources 20
Funding Sources —Itemized
Vehicle Fuel Tax 21
Business License and Business &Occupation 22
Proposed Fund Balance 23
Grants In-Hand 24
Mitigation |n—Hand 25
Other In-Hand 26
Funding Sources TBD 27
SECTIONFIVE—PROJECTDESCRIPTIONS 29
Summary of Projects and Costs 30
Detailed Project Descriptions 31
SECTIONSIx—APPENDIx 71
Abbreviations and Acronyms 72
Resolution to Adopt Six-Year 2018-2023 TIP 74
AGENDA ITEM #1. a)
CITYOF RENTONI 2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM
SECTIONONE—INTRODUCTION
PURPOSEOF THE TRANSPORTATIONIMPROVEMENTPROGRAM(TIP)2
RENTONBusINEssPLAN 3
0 Vision Statement
0 Mission Statement
NTROD
AGENDA ITEM #1. a)
CITYOF RENTONI 2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM -
PURPOSEOF THE TRANSPORTATIONIMPROVEMENTPROGRAM
0 The Transportation Improvement Program (TIP)reflects the involvement of City Citizens and Elected
Officials.
o The TIP implements the City of Renton Mission Statement.
c The TIP is used to coordinate Transportation Systems Division projects and programs with other
jurisdictions and agencies.
-The TIP is a multi-year planning tool for the development of the transportation facilities within the City.
0 The TIP is required for State and Federal funding programs.
0 The TIP is a vital part of planning under the Growth Management Act.
0 The TIP is mandated by Washington State Law.
SECTIONONE-PURPOSEOFTHETIP 2
AGENDA ITEM #1. a)
Renton Business Plan
The City of Renton,in partnership and communication
with residents,businesses,and schools,is dedicated to:Renton:The center
of opportunity in
the Puget Sound
Region where
families and
businesses thrive
I Providing a safe,healthy,welcoming atmosphere where people choose to live
I Promoting economic vitality and strategically positioning Renton for the future
I Supporting planned growth and in?uencing decisions that impact the city
I Building an inclusive informed city with opportunities for all
I Meeting service demands through high quality customer service,innovation,
a positive work environment,and a commitment to excellence
2018-2023 GOALS
Ir
Provide a safe,
healthy,vibrant
community
Promote safety,health,
and security through
effective communication
and service delivery
Facilitatesuccessful
neighborhoods through
community involvement
Encourage and partner
inthe development of
quality housing choices
for people ofall ages and
income levels
Promote a walkable,
pedestrian and bicycle-
friendly city with complete
streets,trails,and
connections between
neighborhoods and
community focalpoints
Provideopportunities
for communities to be
better prepared for
emergencies
Promote economic
vitalityand strategically
position Renton for
the future
Promote Renton as the
progressive,opportunity-
richcity in the Puget
Sound region
Capitalizeon
opportunities through
bold and creative
economic development
strategies
Recruitand retain
businesses to ensure
a dynamic,diversi?ed
employment base
Nurture
entrepreneurship
and foster successful
partnerships with
businesses and
community leaders
Leverage public/
private resources to
focus development
on economic centers
Support planned
growth and in?uence
decisionsthat impact
the city
Foster development
of vibrant,sustainable,
attractive,mixed-use
neighborhoods in urban
centers
Uphold a high standard
ofdesign and property
maintenance
Advocate Renton’s
interests through state and
federal lobbyingefforts,
regional partnerships and
other organizations
Pursue transportation
and other regional
improvements and services
that improve quality of life
Balancedevelopment
with environmental
protection
Buildingan inclusive
informed city with
opportunities for all
Improve access to city
services,programs and
employment,and make
residentsand businesses
aware of opportunities
to be involved with their
community
Buildconnections with
ALLcommunities that
reflect the breadth and
richnessof the diversity
in our city
Promote understanding
and appreciation of
our diversity through
celebrations and festivals
Providecriticaland
relevant information on a
timely basisand facilitate
two—waydialogue between
city government and the
community
RENTON.AHEAD OF THE CURVE.
Meet service demands
and provide high
quality customer
service
Plan,develop,and
maintain quality services,
infrastructure,and
amenities
Prioritize services at
levelsthat can be sustained
byrevenue
Retaina skilled
workforceby making
Renton the municipal
employer ofchoice
Develop and maintain
collaborative partnerships
and investment strategies
that improve services
Respond to growing
service demands through
partnerships,innovation,
and outcome management
AGENDA ITEM #1. a)
CITYOF RENTONI2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM
SECTIONTWO-MAPAND LOCATION
TRANSPORTATIONIMPROVEMENTPROGRAMMAP 6
MAPINDEX 7
SECTIONTw OCATION AND MAP
AGENDA ITEM #1. a)
CITYor RENTON |2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM
SECTIONTWO—TIP MAP
AGENDA ITEM #1. a)
CITYor RENTONI 2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM
MAP INDEX
TIP N0.PROJECTTITLE
1 Street Overlay
2 Arterial Rehabilitation Program
3 Logan Avenue North Improvements
4 SW 27"‘Street /Strander BlvdConnection
5 NE3'”Street/NE4"‘Street Corridor Improvements
6 Duvall Avenue NE-NE 7th”‘Street to Sunset BlvdNE
7 Rainier Avenue South /North Phase 4 —South 3"‘Street to NW 3”’Place
8 Williams Avenue South and Wells Avenue South Conversion Project
9 South 2nd Street Conversion Project
10 South 3"Street Conversion Project
11 Main Ave South Alley
12 Park Avenue North Extension
13 116th Avenue SE Improvements
14 Carr Road Improvements
15 NE Sunset Blvd(SR900)Corridor Improvements
16 Sunset Area Green Connections
17 Oakesdale Avenue SW /Monster Road SW /68th Avenue South to SR 900
18 South 7th Street —Rainier Avenue South to Talbot Road South
19 South Grady Way —Talbot Road South to Rainier Avenue South
20 Houser Way North —North 8th Street to Lake Washington Blvd
21 Lake Washington Loop Trail
22 Lake to Sound (L25)Trail
23 Walkway Program
24 Sidewalk Rehabilitation and Replacement Program
25 Maple Valley Highway Attenuator
26 Bridge Inspection and Repair Program
27 Roadway Safety and Guardrail Program
28 Intersection Safety and Mobility Program
29 Traffic Safety Program
30 Traffic Operation Devices Program
31 Intelligent Transportation Systems (ITS)Program
32 Barrier—FreeTransition Plan Implementation
33 Project Development and Pre-Design Program
34 Arterial Circulation Program
35 1%for the Arts Program
36 LakeWashington Blvd North (Park Avenue North to Gene Coulon Memorial Park)
37 LindAvenue SE(SW 16th Street to SW 43rd Street)
38 Rainier Avenue North Corridor Improvements (Phase 5)
39 South Lake Washington Transit Stop
CTION 0 MAPINDEX
AGENDA ITEM #1. a)
CITYOF RENTON|2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM _
SECTIONTHREE—DEVELOPMENTAND PRIORITIZATION
GENERALPROGRAMMINGCRITERIA 10
SPECIFICTIP DEVELOPMENTACTIVITIES 13
SUMMARYOF PROIEcTsAND PROGRAMS 15
SECTIONTHREE—D OPMENTAND PRIORITIZATION
AGENDA ITEM #1. a)
CITYOF RENTON|2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM _
GENERALPROGRAMMINGCRITERIA
The yearly update ofthe Six-Year Transportation Improvement Program (TIP)is part of an ongoing process
intrinsically linked with the development of the City's Capital improvement Program.The Six~Year TIP is also
linked with various state and federal funding programs,regionaI/inter-jurisdictional planning and coordination
processes and the City's Growth Management Act Comprehensive Land Use Plan.
Projects are developed and prioritized based on community needs,specific goals to be achieved and on
general programming considerations.The general programming considerations include the following:
0 PRIORITY—As shown on page 15 the projects and programs are prioritized by type prepared by City
staff with final approval by the City Council during the annual update of the TIP.The prioritization
assists staff in assigning the limited resources to projects and programs and reducing resources during
funding shortfalls.In general,staff expends more resources on higher priority projects in the first three
years of the TIP,and when applying for grants staff will consider these projects first unless other lower
priority projects better meet the particular criteria of a grant program.
-PLANNING—How,at a local and regional level,a project fits with or addresses identified future
transportation goals,demands and planning processes must be evaluated.This is strongly influenced
by ongoing land use decisions and by regional highway and transit system plans.
-FINANCING —Many projects are dependent upon external grants,formation of L|D’s or the receipt of
impact fees.Prioritization has to take into account the peculiarities of each of the various fund sources
and the probabilities of when and how much money will be available.
0 SCHEDULING—Ifa project is interconnected with,or interdependent on,other projects taking place,
this is reflected in their relative priorities.
I PAST COMMITMENT—The level of previous commitment made by the City in terms of resources,
legislative actions or inter—localagreements must be taken into consideration in prioritizing TIP
projects.
AGENDA ITEM #1. a)
CITYor RENTONI2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM
In addition to the general considerations discussed above,there are five specific project categories through
which the TIP is evaluated and analyzed.The categories include the following:
Maintenance and Preservation of Existing Infrastructure
Corridor Projects
Operations and Safety
Non—Motorized Projects
Others
$"PS*’.N!"
These categories provide a useful analysis tool and represent goals developed through an evaluation of the
City's transportation program in response to input from citizens and local officials and to state and federal
legislation.
Taken as a whole,the five categories provide a framework for evaluating projects both individually and as part
of a strategy that seeks to meet and balance the transportation needs of Renton during a time of increasing
transportation demand,decreasing revenues and growing environmental concerns.
Although each project can be identified with an important concern that allows it to be classified into one of
the five categories,most projects are intended to address and are developed to be compatible with multiple
goals.
MAINTENANCEAND PRESERVATIONOFTHE EXISTINGINFRASTRUCTUREisabasic need that must be met by the program.
The Mayor and City Council have emphasized the importance of sustaining strong programs in this project
category and maintaining our current infrastructure.Therefore,more than half of the Transportation's City
Funds have historically been allocated under this category.The State Growth Management Act also requires
jurisdictions to assess and address the funding required to maintain their existing transportation systems.The
City of Renton owns and maintains 250 centerline miles of streets.
CORRIDORPROJECTSare oriented toward moving people through a balanced transportation system that involves
multiple modes of transportation.Included are facilities that facilitate the movement of transit and carpools.
The Moving Ahead for Progress in the 21“Century Act (MAP—21),the State and Federal Clean Air legislation
and the State Commute Trip Reduction Act (CTR)have added momentum to regional efforts and placed
requirements on local jurisdictions such as Renton to promote these transportation elements.
OPERATIONSAND SAFETYprojects and programs are developed through ongoing analyses of the transportation
system and are directed mainly toward traffic engineering concerns such as safety and congestion.Projects
are identified not only by analysis of traffic counts,accident records and geometric data,but also through
review and investigation of citizen complaints and requests.
SEcTIoNTHREE NER OGRAMMING CRITERIA 11
AGENDA ITEM #1. a)
CITYor RENTON|2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM -
NON-MOTORIZEDPROJECTShave been developed with major emphasis on addressing community quality of life
issues by improving and/or protecting residential livability while providing necessary transportation system
improvements.Bicycle and pedestrian projects are included in this category.
OTHERPROGRAMSinvolve planning of transportation improvements necessitated by new development and new
transportation capital improvements.
SECTIONTHREE GENERALPROGRAMMINGCRITERIA 12
AGENDA ITEM #1. a)
CITYor RENTON|2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM -
SPECIFICTIP DEVELOPMENTACTIVITIES
TIP project and financial development activities are intricately intertwined and involve interactions with many
groups and agencies at the local,regional,state and federal levels.Within the Transportation Systems Division
of the City of Renton,project development involves year—round coordination between the Transportation
Operations and Transportation Maintenance Section,the Transportation Planning and Programming Section
and the Transportation Design Section.
The Transportation Operations and Maintenance Section compiles accident and traffic count data,performs
|eve|—of—service calculations needed to identify operational/congestion problems and tracks all transportation-
related complaints,suggestions and requests that come into the City.
The Transportation Design Section,through the TlP’s Overlay Program and Bridge Inspection and Repair
Program,work closely with the Maintenance Services Division to establish structural ratings for the City's
roads and bridges.
These and other data are being used by the Planning and Programming Section to develop transportation
improvement projects,prepare grant applications,interface with ongoing state and federal transportation
programs and develop a TIPthat supports the goals of the City's long—range Comprehensive Plan and current
business plan.
The Transportation Planning and Programming Section works with KingCounty Metro Transit,Puget Sound
Regional Council,Sound Transit and other groups and agencies to assure consistency between Renton’s
transportation policies and programs and those of the region.Such consistency is required by the Growth
Management Act and related legislation and by federal and state grant programs.
Ongoing transportation planning activities,such as updating the Transportation Element in the
Comprehensive Plan and the development of sub—area plans,play an important part in identifying and
prioritizing transportation improvement projects.
Within the City of Renton,there are actions and interactions involving other departments and divisions,the
private sector,the City Council and Administration,which strongly influence the direction of the
transportation program.For example,the transportation system is significantly impacted by land use
decisions,private development proposals and by public water and sewer extensions which increase
transportation demand by making possible higher density and/or intensity of land uses.Such proposals need
SEc ON THREE PMENT ACTIVITIES 13
AGENDA ITEM #1. a)
CITYor RENTON|2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM
to be monitored and analyzed in regard to how they individually and collectively create the need for
transportation improvements.
AllCity of Renton departments and City Council are solicited each year to provide input,discuss and comment
on the Six»Year TIP.Additional input is also gathered through interactions with other public and private
organizations and through public meetings held in the community concerning specific transportation projects
and programs.
At the City,State and Federal levels there are new laws and regulations that create the need for new or
different kinds of transportation projects and programs.Examples include the Moving Ahead for Progress in
the 21“Century Act (MAP-21),the Growth Management Act,the Clean Air Act,the Commute Trip Reduction
law,the Endangered Species Act and the Surface Water Management Ordinance.Allhave tremendous impacts
on the development and costs of transportation projects.
interconnection and/orinterdependence among TIP projects and with projects by other City departments and
by otherjurisdictions is another element that affect the development,the prioritization and the timing of
transportation projects.Equally important is the likelihood,the time frame and the amount of outside funding
that will be obtainable to finance transportation projects.
In summary,with its heavy dependence on many different and unpredictable sources of external funding and
with the significant impacts created by ongoing local and regional land use decisions,transportation project
development is a continuous activity comprised of a multitude of diverse elements.
SECTIONTHREE 14
AGENDA ITEM #1. a)
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CITYOF RENTONI2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM -
SECTIONFOUR—EXPENDITURESAND REVENUES
SUMMARYOF PROJECTEXPENDITURES 18
CITYOF RENTONFUNDS 19
SUMMARYOF FUNDINGSOURCES 20
FUNDINGSOURCES—ITEMIZED
Vehicle Fuel Tax 21
Business License and Business &Occupation 22
Proposed Fund Balance 23
Grants In-Hand 24
Mitigation In-Hand 25
Other In-Hand 26
Funding Sources TBD 27
17
AGENDA ITEM #1. a)
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CITYOF RENTON|2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM
SECTIONFIVE-PROJECTDESCRIPTIONS
SUMMARYOF PROJECTSAND CosTs 30
DETAILEDPROJECTDESCRIPTIONS 31-69
TIPNo.Project Title
1 Street Overlay 31
2 Arterial Rehabilitation Program 32
3 Logan Avenue North Improvements 33
4 SW 27"‘Street /Strander BlvdConnection 34
5 NE3"‘Street/NE4”‘Street Corridor Improvements 35
6 Duvall Avenue NE (NE4"‘Street to Sunset BlvdNE)36
7 Rainier Avenue South /North (Phase 4 -—South 3"Street to NW 3"‘Place)37
8 Williams Ave Sand Wells Ave S Conversion Project 38
9 South 2nd Street Conversion Project 39
10 South 3rd Street Conversion Project 40
11 Main Avenue South Alley 41
12 Park Avenue North Extension 42
13 116th Ave SE Improvements 43
14 Carr Road Improvements 44
15 NESunset Boulevard (SR900)Corridor Improvements 45
16 Sunset Area Green Connections 46
17 Oakesdale Ave SW/MonsterRoad SW/68thAve Sto SR 900 47
18 South 7th Street (Rainier Avenue South to Talbot Road South)48
19 South Grady Way (Talbot Road South to Rainier Avenue South)49
20 Houser Way North (North 8th Street to Lake Washington Blvd)50
21 Lake Washington Loop Trail 51
22 Laketo Sound (LZS)Trail 52
23 Walkway Program 53
24 Sidewalk Rehabilitation and Replacement Program 54
25 Maple Valley Highway Attenuator 55
26 Bridge Inspection and Repair Program 56
27 Roadway Safety and Guardrail Program 57
28 Intersection Safety and Mobility Program 58
29 Traffic Safety Program 59
30 Traffic Operation Devices Program 60
31 Intelligent Transportation Systems (ITS)Program 61
32 BarriervFree Transition Plan Implementation 62
33 Project Development and Pre-Design Program 63
34 Arterial Circulation Program 64
35 1%for the Arts Program 65
36 Lake Washington Blvd North (Park Avenue North to Gene Coulon Memorial Park)66
37 LindAve SW —SW 16th St to SW 43rd St 67
38 Rainier Avenue North Corridor Improvements (Phase 5)68
39 South LakeWashington Transit Stop 69
DESCRIPTIO
AGENDA ITEM #1. a)
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CITYor RENTONI 2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM
SECTIONSIX—APPENDIX
ABBREVIATIONSAND ACRONYMS 72
RESOLUTIONTo ADOPTSIX-YEAR2018-2023 TIP 74
SEcTIoNSI 71
AGENDA ITEM #1. a)
CITYor RENTON[2018 —2023 TRANSPORTATIONIMPROVEMENTPROGRAM _
ABBREVIATIONSAND ACRONYMS
The following list defines the abbreviated words and/oracronyms used in the City of Renton’s Six-Year
Transportation Improvement Program.
ACP Asphalt Concrete Pavement
ADA American Disability Act
BAT Business Access Transit
BNSF Burlington Northern Santa Fe
BRAC Bridge Replacement Advisory Committee
CBD Central Business District
CIP Capital Improvement Program
CMAQ Congestion Mitigation and Air Quality
CTR Commute Trip Reduction (State Act)
DOE Department of Ecology
EB Eastbound
ECL East City Limits
EIS Environmental Impact Study
ER Emergency Relief
FHWA Federal Highway Administration
FMSIB Freight Mobility Strategic Investment Board
GIS Geographic Information System
GMA Growth Management Act
HOV HighOccupancy Vehicles
ITS IntelligentTransportation System
LF Linear Feet
LID LocalImprovement District
LOS Levelof Service
MAP-21 Moving Ahead for Progress in the 215‘Century Act
METRO Municipality of Metropolitan Seattle
MOU Memorandum of Understanding
MUTCD Manual on Uniform Traffic Control Devices
NCL North City Limits
NB Northbound
PMS Pavement Management System
Precon Preconstruction Engineering/Administration (design phase of project)
PS&E Plans,Specifications,and Estimates
ROW Right-of-way
SECTIONSIX—ABBRE NDACRONYMS 72
AGENDA ITEM #1. a)
CITYor RENTON|2018 -2023 TRANSPORTATIONIMPROVEMENTPROGRAM
RTA Regional Transit Authority
SB Southbound
SCATBd South County Area Transportation Board
SCL South City Limits
SOV Single Occupant Vehicle
ST Sound Transit
STP Surface Transportation Program
TDM Transportation Demand Management Program
TIB Transportation Improvement Board
TIP Transportation Improvement Plan
UPRR Union Pacific Railroad
UPS Uninterruptible Power Supple
WB Westbound
WCL West City Limits
WSBIS Washington State Bridge Inventory System
WSDOT Washington State Department of Transportation
AGENDA ITEM #1. a)
CITYATTORNEY
MEMORANDUM
DATE:May 16,2017
TO:Jason A.Seth,City Clerk
FROM:Cheryl L.Beyer,Senior Assistant City Attorney
SUBJECT:Resolution Updating and Extending City of Renton’s
Transportation Improvement Program for 2018-2023
I have enclosed the original of the above-mentioned legislation,which is approved as to
legal form.The requesting staff person has been sent an electronic version of the
legislation.
Public Works will send Exhibit A containing the City of Renton’s 2018-2023 Six—Year
Transportation Improvement Program directly to you.
Q1mfzoa5.%,
CLB:scr
Cc:Juliana Fries
Enc.
AGENDA ITEM #1. a)
CITYOF RENTON,WASHINGTON
RESOLUTIONNO.
A RESOLUTIONOF THE CITY OF RENTON,WASHINGTON,UPDATING AND
EXTENDINGRENTON'SSIX-YEARTRANSPORTATION IMPROVEMENT PROGRAM
FOR 2018 -2023.
WHEREAS,the City of Renton has adopted a Six-Year Transportation Improvement
Program ("T|P”)pursuant to RCW 35.77.010 (Perpetual advanced six-year plans for coordinated
transportation program expenditures),and the TIP has been updated,amended and modified
from time to time as authorized and required by law;and
WHEREAS,the City Council held a duly noticed public hearing on June 26,2017,for the
purpose of considering updates to the TIP;and
WHEREAS,the City Council has reviewed the work accomplished under the TIP,
considered any public testimony given at the public hearing held on June 26,2017,considered
proposed updates to the TIP,and determined current City transportation needs;
NOW,THEREFORE,THE CITYCOUNCILOF THE CITYOF RENTON,WASHINGTON,DOES
RESOLVEAS FOLLOWS:
SECTIONI.The above findings are true and correct in all respects.
SECTIONII.The City of Renton’s 2018-2023 Six-Year Transportation Improvement
Program,attached as Exhibit A and fully incorporated herein by this reference,is adopted as the
City's updated and extended TIP.
SECTIONIII.The updated and extended TIP,as attached,shall be and constitute
Renton’s 2018-2023 Six-Year Transportation Improvement Program for purposes of compliance
AGENDA ITEM #1. a)
RESOLUTIONNO.
with RCW35.77.010,and shall remain in full force and effect until further revised,amended,and
modified as provided by law.
SECTIONIV.The Administrator of the Public Works Department and the City Clerkare
authorized and directed to file this resolution,together with ExhibitA,with the Washington State
Secretary of Transportation within 30 days of its adoption.
PASSEDBYTHECITYCOUNCILthis day of ,2017.
Jason A.Seth,City Clerk
APPROVEDBYTHEMAYORthis day of ,2017.
Denis Law,Mayor
Approved as to form:
Shane Moloney,City Attorney
RES.1735:5/15/17:scr
AGENDA ITEM #1. a)
AB - 1923
City Council Regular Meeting - 12 Jun 2017
SUBJECT/TITLE: Agreement with BergerABAM, Inc. for the NE 31st Street Bridge
Replacement Project (TIP #36)
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Derek Akesson, Project Manager
EXT.: 7337
FISCAL IMPACT SUMMARY:
The expenditure required for this agreement is $322,364.00. To date the City has been awarded $1,413,640 in
Federal Highway Administration funding for this project.
SUMMARY OF ACTION:
BergerABAM, Inc. has been selected for construction management and inspection services for the NE 31st
Street Bridge Replacement Project (TIP #36). The purpose of this agreement is to provide construction
administration, inspection, materials testing and engineering support services during construction of the
project. The total amount of the agreement is $322,364.00.
Incurred expenses from this agreement will be paid out of the NE 31st Street Bridge Replacement Project (TIP
#36, account number 317.122605.016.595.30.63.002). Allowance for construction management and
inspection services costs was established in the original project budget. This agreement fits within the
established budget. However, based on the 100% construction cost estimate received from the engineer of
record, the City is presently pursuing additional Federal Highway Administration grant funding from the
Washington State Department of Transportation in anticipation of a projected project funding shortfall.
BergerABAM, Inc. was selected pursuant to City of Renton, Policy & Procedure Number 250-02 and WSDOT
Local Agency Guidelines utilizing a request for qualifications process.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the agreement with BergerABAM, Inc. for the NE 31st Street
Bridge Replacement Project (TIP #36). The total amount of the agreement is $322,364.00.
AGENDA ITEM #2. a)
Local Agency A&E Professional Services
Negotiated Hourly Rate Consultant Agreement
Agreement Number:CAG-17-074
Firm/Organization Legal Name (do not use dba's):
BergcrABAM Inc.
Address Federa|Aid Number
33301 Ninth Ave S Ste 300,Federal Way WA 98003 BROS—1070(009)
UB1Number Federal TIN or SSN Number
601-110-595 91—1422812
Execution Date Completion Date
December 31,2018
1099 Form Required Federal Participation
Yes I No I Yes No
Project Title
NE 31st Street Bridge Replacement
Description of Work
The City of Renton is planning to replace the NE 31st St Bridge (Renton—23)with a new bridge.The existing
bridge is structurally de?cient with a suf?ciency rating of 27.The bridge crosses over May Creek.The City has
secured FHWA funding for design,environmental permitting,right—of»way acquisition and construction.
The work to be performed by the consultant in this contract includes construction management and inspection
services and engineering support during construction.
Yes I No DBE Participation Maximum Amount Payable:$322,364
Yes I No MBE Participation
Yes I No WBE Participation
Yes I No SBE Participation
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certi?cation Documents
Exhibit H Liability Insurance Increase
Exhibit 1 Alleged Consultant Design Error Procedures
Exhibit .1 Consultant Claim Procedures
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AGENDA ITEM #2. a)
THIS AGREEMENT,made and entered into as shown in the "Execution Date"box on page one (1)of this
AGREEMENT,betweenthe city of Ramon .a
hereinaftercalled the “AGENCY,”and the “Firm /Organization Name”referenced on page one (I)of this
AGREEMENT,hereinafter called the “CONSULTANT.“
WHEREAS,the AGENCY desires to accomplish the work referenced in “Description of Work”on page one (I)
of this AGREEMENT and hereafter called the “SERVICES;”and does not have suf?cient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES;and
WHEREAS,the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration,if applicable,and has signi?ed a willingness to furnish consulting services to
the AGENCY.
NOW,THEREFORE,in consideration of the terms,conditions,covenants,and performance contained herein,
or attached and incorporatedand made a part hereof,the parties hereto agree as follows:
I.General Description of Work
The work under this AGREEMENT shall consist of the above-describedSERVICES as herein de?ned,and
necessary to accomplish the completed work for this project.The CONSULTANT shall furnish all services,labor,
and related equipmentand,if applicable,sub-consultantsand subcontractorsnecessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II.General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A”attached
hereto and by this reference made a part of this AGREEMENT.The General Scope of Work was developed
utilizing performance based contracting methodologies.
III.General Requirements
All aspects of coordination ofthe work ofthis AGREEMENT with outside agencies,groups,or individualsshallreceiveadvanceapprovalbytheAGENCY.Necessary contacts and meetings with agencies,groups,and/orindividualsshallbecoordinatedthroughtheAGENCY.The CONSULTANT shall attend coordination,progress,and presentation meetings with the AGENCY and/or such State,Federal,Community.City,or County of?cials,
groups or individualsas may be requested by the AGENCY.The AGENCY will provide the CONSULTANTsuf?cient notice prior to meetings requiring CONSULTANTparticipation.The minimumrequired hours or days’notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit“A.”
The CONSULTANTshall prepare a monthly progress report,in a form approved by the AGENCY,which willoutlineinwrittenandgraphicalformthevariousphasesandtheorderofperformanceoftheSERVICESinsuf?cient detail so that the progress of the SERVICEScan easily be evaluated.
The CONSULTANT,any sub-consultants,and the AGENCY shall comply with all Federal,State,and local laws,rules,codes,regulations,and all AGENCY policies and directives,applicable to the work to be performed underthisAGREEMENT.This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number:CAG-17-074
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AGENDA ITEM #2. a)
Participation for Disadvantaged Business Enterprises (DBE)or Small Business Enterprises (SBE),if required,
per 49 CFR Part 26,shall be shown on the heading of this AGREEMENT.lfDBE ?rms are utilized at the
commencement of this AGREEMENT,the amounts authorized to each ?rm and their certi?cation number will
be shown on Exhibit “B”attached hereto and by this reference made part of this AGREEMENT.If the Prime
CONSULTANT is a DBE certi?ed ?rm they must comply with the Commercial Useful Function (CUF)regulation
outlined in the AGENCY’s “DBE Program Participation Plan”and perform a minimum of 30%of the total amount
of this AGREEMENT.It is recommended,but not required,that non-DBE Prime CONSULTANTS perform
a minimum of 30%ofthe total amount ofthis AGREEMENT.
The CONSULTANT,on a monthly basis,is required to submit DBE Participationof the amounts paid to all DBE
?rms invoiced for this AGREEMENT.
All Reports,PS&E materials,and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic ?les,prepared by the CONSULTANT,must meet the requirements as outlined in Exhibit “C —
Preparationand Delivery of Electronic Engineering and other Data."
All designs,drawings,speci?cations,documents,and other work products,including all electronic ?les,prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES,and are the property of the AGENCY.Reuse by the AGENCY or by others,acting through or
on behalf of the AGENCY of any such instruments of service,not occurring as a part of this SERVICE,shall be
without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i)certi?ed mail,return receipt requested,or (ii)by email or facsimile,to the address set forth below:
lfto AGENCY:lfto CONSULTANT:
Name:Derek Akesson Name:Robert Fernandes
Agency:City of Renton Agency:BergerABAM Inc.
Address:City Hall —5th Floor,1055 S Grady Way Address:3330]Ninth Avenue S.,Suite 300
City:Renton State:WA Zip:98057 City:Federal Way State:WA Zip:98003
Email:dakesson@rentonwa.gov Email:bob.femandes@abam.com
Phone:425-430-7337 Phone:206-431-2333
Facsimile;425-430-7376 Facsimile:206-431-2250
IV.Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing
by the AGENCY.All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the
AGREEMENT documents.These SERVICES must be completed by the date shown in the heading of this
AGREEMENT titled “Completion Date.”
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY,or because of
unavoidable delays caused by an act of GOD,governmental actions,or other conditions beyond the control of the
CONSULTANT.A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established
completion time.
Agreement Number:CAG-17-074
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AGENDA ITEM #2. a)
V.Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter.Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor.materials.supplies,equipment.and incidentals necessary to complete SERVICES.
The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov).
A.Hourly Rates:Hourly rates are comprised ofthe following elements —Direct (Raw)Labor.Indirect Cost Rate.
and Fixed Fee (Pro?t).The CONSULTANT shall be paid by the AGENCY for work done.based upon the
negotiated hourly rates shown in Exhibits "D"and "E”attached hereto and by reference made part of this
AGREEMENT.These negotiated hourly rates will be accepted based on a review ofthe CONSULTANT’s
direct labor rates and indirect cost rate computations and agreed upon ?xed fee.The accepted negotiated
rates shall be memorialized in a ?nal written acknowledgement between the parties.Such ?nal written
acknowledgement shall be incorporated into.and become a part of,this AGREEMENT.The initially accepted
negotiated rates shall be applicable from the approval date.as memorialized in a ?nal written acknowledgement.
to 180 days following the CONSULTANTS ?scal year end (FYE)date.
The direct (raw)labor rates and classi?cations.as shown on Exhibits “D”and “E”shall be subject to
renegotiations for each subsequent twelve (12)month period (180 days following FYE date to 180 days
following FYE date)upon written request ofthe CONSULTANT or the AGENCY.The written request must
be made to the other party within ninety (90)days following the CONSULTANT’s FYE date.If no such written
request is made.the current direct (raw)labor rates and classi?cations as shown on Exhibits "D“and
will remain in effect for the twelve (I2)month period.
Conversely.ifa timely request is made in the manner set forth above,the parties will commence negotiations
to determine the new direct (raw)labor rates and classi?cations that will be applicable for the twelve (I2)
month period.Any agreed to renegotiated rates shall be memorialized in a ?nal written acknowledgement
between the parties.Such ?nal written acknowledgement shall be incorporated into.and become a part of,this
AGREEMENT.If requested.the CONSULTANT shall provide current payroll register and classi?cations to aid
in negotiations.lfthe parties cannot reach an agreement on the direct (raw)labor rates and classi?cations.the
AGENCY-shall perform an audit ofthe CONSULTANTS books and-records to determine the CONSULTANT’s
actual costs.The audit ?ndings will establish the direct (raw)labor rates and classi?cations that will be
applicable for the twelve (12)month period.
The ?xed fee as identi?ed in Exhibits “D"'and shall represent a value to be applied throughout the life
ofthe AGREEMENT.
The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days ofthe
close ofits ?scal year.An approved updated indirect cost rate shall be included in the current ?scal year rates
under this AGREEMENT,even if/when other components of the hourly rate are not renegotiated.These rates
will be applicable for the twelve (I2)month period.At the AGENCY’s option.a provisional and/or conditional
indirect cost rate may be negotiated.This provisional or conditional indirect rate shall remain in effect until the
updated indirect cost rate is completed and approved.Indirect cost rate costs incurred during the provisional
or conditional period will not be adjusted.The CONSULTANT may request an extension ofthe last approved
indirect cost rate for the twelve (12)month period.These requests for provisional indirect cost rate and/or
extension will be considered on a case—by—casebasis.and ifgranted,will be mcmorialized in a ?nal written
acknowledgement.
The CONSULTANT shall maintain and have accessible support data for veri?cation of the components ofthe
hourly rates,i.e..direct (raw)labor.indirect cost rate.and ?xed fee (pro?t)percentage.The CONSULTANT
shall bill each employee’s actual classi?cation,and actual salary plus indirect cost rate plus ?xed fee.
Agreement Number:CAG-17-074
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AGENDA ITEM #2. a)
B.Direct Non-Salary Costs:Direct Non-Salary Costs will be reimbursed at the actual cost to the CONSULTANT.
These charges may include,but are not limited to,the following items:travel,printing,long distance telephone,
supplies,computer charges and fees of sub-consultants.Air or train travel will be reimbursedonly to lowest
price available,unless otherwise approved by the AGENCY.The CONSULTANT shallcomply with the
rules and regulations regarding travel costs (excluding air,train,and rental car costs)in accordance with the
WSDOT’s Accounting Manual M I3-82,Chapter I0 —Travel Rules and Procedures,and all revisions thereto.
Air,train and rental card costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR)
Part 31.205-46 “Travel Costs.”The billing for Direct Non-salary Costs shall include an itemized listing of the
charges directly identi?able with these SERVICES.The CONSULTANT shall maintain the original supporting
documents in their of?ce.Copies of the original supporting documents shall be supplied to the STATE upon
request.All above charges must be necessary for the SERVICES provided under this AGREEMENT.
C.Maximum Amount Payable:The Maximum Amount Payable by the AGENCY to the CONSULTANT under
this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one (1.)
The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII,“Extra
Work.”No minimum amount payable is guaranteed under this AGREEMENT.
D.Monthly Progress Payments:Progress payments may be claimed on a monthly basis for all costs authorized in
A and B above.The monthly billings shall be supported by detailed statements for hours expended at the rates
established in Exhibit “D,”including names and classi?cations of all employees,and billings for all direct non-
salary expenses.To provide a means of verifying the billed salary costs for the CONSULTANT’s employees,
the AGENCY may conduct employee interviews.These interviews may consist of recording the names,titles,
salary rates,and present duties of those employees performing work on the SERVICES at the time of the
interview.
E.Final Payment:Final Payment of any balance due the CONSULTANT of the gross amount earned will be
made promptly upon its veri?cation by the AGENCY after the completion of the SERVICES under this
AGREEMENT,contingent upon receipt of all PS&E,plans,maps,notes,reports,electronic data,and other
related documents which are required to be furnished under this AGREEMENT.Acceptance of such Final
Payment by the CONSULTANT shall constitute a release of all claims for payment,which the CONSULTANT
may have against the AGENCY unless such claims are speci?cally reserved in writing and transmitted to the
AGENCY by the CONSULTANT prior to its acceptance.Said Final Payment shall not,however,be a bar to
any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may
pursue with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of ?nal audit all required adjustments will be made and re?ected in a ?nal payment.In the event that such
?nal audit reveals an overpayment to the CONSULTANT,the CONSULTANT will refund such overpayment
to the AGENCY within thirty (30)calendar days of notice of the overpayment.Such refund shall not
constitute a waiver by the CONSULTANT for any claims relating to the validity of a ?nding by the AGENCY
of overpayment.Per WSDOT’s “Audit Guide for Consultants,”Chapter 23 “Resolution Procedures,”the
CONSULTANT has twenty (20)working days after receipt of the ?nal Post Audit to begin the appeal process to
the AGENCY for audit ?ndings.
F.Inspection of Cost Records:The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States,for a period of six (6)years after receipt of ?nal
payment,the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception:if any litigation,claim or audit arising out of,in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6)year period,the cost records and
accounts shall be retained until such litigation,claim,or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT.The audit,if any,will be performed by the
State Auditor,WSDOT’s Internal Audit Of?ce and /or at the request of the AGENCY’s Project Manager.
Agreement Number:CAG-17-074
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AGENDA ITEM #2. a)
VI.Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A"attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permissionof the AGENCY.No permissionfor subcontracting shall create,between the AGENCY
and sub-consultant,any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E”attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identi?ed in each sub-
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor,indirect cost rate,direct non-salary costs and ?xed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V “Payment Provisions”herein and shall be
memorialized in a ?nal written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT,and the CONSULTANT shall require
each sub-consultant or subcontractor,of any tier,to abide by the terms and conditions of this AGREEMENT.With
respect to sub-consultant payment,the CONSULTANT shall comply with all applicable sections of the STATE’s
Prompt Payment laws as set forth in RCW 39.04.5250and RCW 39.76.01 I.
The CONSULTANT,sub-recipient,or sub-consultant shall not discriminate on the basis of race,color,national
origin,or sex in the performance of this AGREEMENT.The CONSULTANT shall can'y out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts.Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT,which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII.Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person,other than a bona
?de employee working solely for the CONSULTANT,to solicit or secure this contract,and that it has not paid or
agreed to pay any company or person,other than a bona ?de employee working solely for the CONSULTANT,any
fee,commission,percentage,brokerage fee,gift,or any other consideration,contingent upon or resulting from the
award or making of this contract.For breach or violation of this warrant,the AGENCY shall have the right to annul
this AGREEMENT without liability or,in its discretion,to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee,commission,percentage,brokerage fee,gift,or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT,shall be considered employees of the
CONSULTANT only and not of the AGENCY,and any and all claims that may arise under any Workmen’s
Compensation Act on behalf of said employees or other persons while so engaged,and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other
persons while so engaged on any of the work or services provided to be rendered herein,shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage,on a full-or part-time basis,or other basis,during the period of this
AGREEMENT,any professional or technical personnel who are,or have been,at any time during the period of this
AGREEMENT,in the employ of the United States Department of Transportation or the AGENCY,except regularly
retired employees,without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
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AGENDA ITEM #2. a)
VIII.Nondiscrimination
During the performance of this AGREEMENT,the CONSULTANT,for itself,its assignees,sub-consultants,
subcontractors and successors in interest,agrees to comply with the following laws and regulations:
-Title VI ofthe Civil Rights Act of I964 -Civil Rights Restoration Act of 1987
(42 U.S.C.Chapter 21 Subchapter V §2000d (Public Law 100-259)
ll“'°U8h2000d'4a)-American with Disabilities Act of I990
-Federal-aid Highway Act of 1973 (42 U.S.C.Chapter 126 §12101 et.seq.)
(23 U.S.C.Chapter 3 §324).23 CFR part 200
-Rehabilitation Act of 1973 .49 CFR part 2]
(29 U.S.C.Chapter 16 Subchapter V §794)
-Age DiscriminationAct of I975
(42 U.S.C.Chapter 76 §6l0l et.seq.)
-49 CFR Part 26
-RCW 49.60.I80
In relation to Title VI of the Civil Rights Act of 1964,the CONSULTANT is bound by the provisions of Exhibit “F”
attached hereto and by this reference made part of this AGREEMENT,and shall include the attached Exhibit “F”in
every sub-contract,includingprocurement of materials and leases ofequipment,unless exempt by the Regulations
or directives issued pursuant thereto.
IX.Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(I0)days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY,other than for default on the part of the
CONSULTANT,a ?nal payment shall be made to the CONSULTANT for actual hours charged at the time of
termination of this AGREEMENT,plus any direct non-salary costs incurred up to the time of termination of this
AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10)days following receipt by the
CONSULTANT of the notice to terminate.If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2)of this
section,then no ?nal payment shall be due and the CONSULTANT shall immediatelyreimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default,the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination,the amount of SERVICES originally required which was satisfactorily completed to
date of termination,whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination,the cost to the AGENCY of employing another ?rm to complete the SERVICES required and the
time which may be required to do so,and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination.Under no circumstances shall payment made under this subsection exceed the
amount,which would have been made using the formula set forth in paragraph two (2)of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to
perform is without the CONSULTANT’s or its employee’s fault or negligence,the termination shall be deemed to
be a termination for the convenience of the AGENCY.In such an event,the CONSULTANT would be reimbursed
for actual costs in accordance with the termination for other than default clauses listed previously.
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The CONSULTANT shall,within 15 days,notify the AGENCY in writing,in the event of the death of any member,
partner,or of?cer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or
other key personnelassigned to the project or disaf?liation of any principallyinvolved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY,in writing,in the event of the sale or transfer of 50%or
more of the bene?cial ownership of the CONSULTANT within 15 days of such sale or transfer occurring.The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to tenninate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT.If termination for convenience occurs,?nal payment will be made to the CONSULTANT as
set forth in the second and third paragraphs of this section..
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT,or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X.Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein,without additional compensation thereof.Should the AGENCY
?nd it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof
changed or revised,the CONSULTANT shall make such revisions as directed by the AGENCY.This work shall be
considered as Extra Work and will be paid for as herein provided under section XIII “Extra Work."
XI.Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
I0 days to the Director of Public Works or AGENCY Engineer,whose decision in the matter shall be ?nal and
binding on the parties ofthis AGREEMENT;provided however,that if an action is brought challenging the
Director of Public Works or AGENCY Engineer’s decision,that decision shall be subject to judicial review.If the
parties to this AGREEMENT mutually agree,disputesconcerning alleged design errors will be conducted under
the procedures found in Exhibit “J”.In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT,this action shall be initiated in the Superior
Court of the State of Washington,situated in the county in which the AGENCY is located.The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington.The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
XII.Legal Relations
The CONSULTANT,any sub-consultants,and the AGENCY shall comply with all Federal,State,and local laws,
rules,codes,regulations and all AGENCY policies and directives,applicableto the work to be performed under this
AGREEMENT.This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend,indemnify,and hold the State of Washington (STATE)and the AGENCY and
their of?cers and employees hamiless from all claims,demands,or suits at law or equity arising in whole or in part
from the negligence of,or the breach of any obligation under this AGREEMENT by,the CONSULTANT or the
CONSULTANT’s agents,employees,sub consultants,subcontractors or vendors,of any tier,or any other persons
for whom the CONSULTANT may be legally liable;provided that nothing herein shall require a CONSULTANT
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AGENDA ITEM #2. a)
to defend or indemnify the STATE and the AGENCY and their of?cers and employees against and hold harmless
the STATE and the AGENCY and their of?cers and employees from claims,demands or suits based solely upon
the negligence of,or breach of any obligation under this AGREEMENT by the STATE and the AGENCY,their
agents,of?cers,employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom
the STATE and /or the AGENCY may be legally liable;and provided further that if the claims or suits are caused
by or result from the concurrent negligence of(a)the CONSULTANT or the CONSULTANT’s agents,employees,
sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom the CONSULTANT is legally
liable,and (b)the STATE and/or AGENCY,their agents,of?cers,employees,sub-consultants,subcontractors and or
vendors,of any tier,or any other persons for whom the STATE and/or AGENCY may be legally liable,the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or
the negligence of the CONSULTANT’s agents,employees,sub-consultants,subcontractors or vendors,of any tier,
or any other persons for whom the CONSULTANT may be legally liable.This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant,subcontractor and vendor,of any tier.
The CONSULTANT shall also defend,indemnify,and hold the STATE and the AGENCY and their of?cers
and employees harmless from all claims,demands,or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,patents,
proprietary information,know-how,copyright rights or inventions by the CONSULTANT or the CONSULTANT’s
agents,employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom the
CONSULTANT may be legally liable,in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods,processes,designs,information or other items furnished or
communicated to STATE and/or the AGENCY,their agents,of?cers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improperappropriation or use of trade secrets,patents,proprietary information,know-how,copyright rights or
inventions resulting from STATE and/or AGENCY’s,their agents’,of?cers’and employees’failure to comply
with speci?c written instructions regarding use provided to STATE and/or AGENCY,their agents,of?cers and
employees by the CONSULTANT,its agents,employees,sub-consultants,subcontractors or vendors,of any tier,
or any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal,the AGENCY may,in its sole
discretion,by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act,Chapter 42.52 RCW;or
any similar statute involving the CONSULTANT in the procurement of,or performance under,this AGREEMENT.
The CONSULTANT speci?cally assumes potential liability for actions brought by the CONSULTANT‘s own
employees or its agents against the STATE and/or the AGENCY and,solely for the purpose of this indemni?cation
and defense,the CONSULTANT speci?cally waives any immunity under the state industrial insurance law,Title 51
RCW.This waiver has been mutually negotiated by the Parties.
Unless otherwise speci?ed in this AGREEMENT,the AGENCY shall be responsible for administration of
construction contracts,if any,on the project.Subject to the processing of a new sole source,or an acceptable
supplementalAGREEMENT,the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration.By providing such assistance,the CONSULTANT shall assume no responsibility for:proper
construction techniques,job site safety,or any construction contractor’s failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT,or as otherwise
required,the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Agreement Number:CAG-17-074
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 9 of 14
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AGENDA ITEM #2. a)
Insurance Coverage
A.Worker’s compensation and employer’s liability insurance as required by the STATE.
B.Commercial general liability insurance written under ISO Form CG 00 Ol 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00)per occurrence and two million dollars ($2,000,000.00)in the
aggregate for each policy period.
C.Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any “Auto”(Symbol 1)used in an amount not less than a one million dollar ($1,000,000.00)combined single
limit for each occurrence.
Excepting the Worker’s Compensation lnsurance and any Professional Liability Insurance,the STATE and
AGENCY,their of?cers,employees,and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the “AIs”),with no restrictions or limitations concerning
products and completed operations coverage.This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIS shall be excess over,and shall not contribute with,the additional insured
coverage required hereunder.The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall
waive any and all rights of subrogation against the Als.The CONSULTANT shall furnish the AGENCY with
veri?cation of insurance and endorsements required by this AGREEMENT.The AGENCY reserves the right to
require complete,certi?ed copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a veri?cation of insurance as outlined above within fourteen (I4)days of the
execution of this AGREEMENT to:
Name:Derek Akesson
Agency:City of Renton
Address:City Hall -5th Floor,1055 S Grady Way
City:Renton State:WA Zip:98057
Email:dakesson@rentonwa.gov
Phone:425-430-7337
Facsimile:425-430-7376
No cancellation of the foregoing policies shall be effective without thirty (30)days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY,including that which may arise in reference to
section IX “Termination of Agreement”of this AGREEMENT,shall be limitedto the accumulative amount of the
authorized AGREEMENT or one million dollars ($1,000,000.00),whichever is greater,unless the limit of liability
is increased by the AGENCY pursuant to Exhibit H.in no case shall the CONSULTANT’s professional liability to
third parties be limited in any way.
The parties enter into this AGREEMENT for the sole bene?t of the parties,and to the exclusion of any third party,
and no third party bene?ciary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V “Payment Provisions”until the CONSULTANT has
fully complied with this section.This remedy is not exclusive;and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT,or otherwise in law.
Agreement Number:CAG-17-074
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AGENDA ITEM #2. a)
XIII.Extra Work
A.The AGENCY may at any time,by written order,make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B.If any such change causes an increase or decrease in the estimated cost of,or the time required for,performance
of any part of the SERVICES under this AGREEMENT,whether or not changed by the order,or otherwise
affects any other terms and conditions of this AGREEMENT,the AGENCY shall make an equitable adjustment
in the:(1)maximum amount payable;(2)delivery or completion schedule,or both;and (3)other affected terms
and shall modify this AGREEMENT accordingly.
C.The CONSULTANT must submit any “request for equitable adjustment,”hereafter referred to as “CLAIM,”
under this clause within thirty (30)days from the date of receipt of the written order.However,if the AGENCY
decides that the factsjustify it,the AGENCY may receive and act upon a CLAIM submitted before ?nal
payment of this AGREEMENT.
D.Failure to agree to any adjustment shall be a dispute under the section XI “Disputes"clause.However,nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E.Notwithstanding the terms and conditions of paragraphs (A.)and (B.)above,the maximum amount payable for
this AGREEMENT,shall not be increased or considered to be increased except by speci?c written supplement
to this AGREEMENT.
XIV.Endorsement of Plans
If applicable,the CONSULTANT shall place their endorsement on all plans,estimates,or any other engineering
data furnished by them.
XV.Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI.Certification of the Consultant and the Agency
Attached hereto as Exhibit “G-l(a and b)”are the Certi?cations of the CONSULTANT and the AGENCY,Exhibit
“G-2”Certi?cation Regarding Debarment,Suspension and Other Responsibility Matters -Primary Covered
Transactions,Exhibit “G-3”Certi?cation Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit “G-4”Certi?cate of Current Cost or Pricing Data.Exhibit “G-3”is required only in AGREEMENT’s
over one hundred thousand dollars ($100,000.00)and Exhibit “G-4”is required only in AGREEMENT’s over
?ve hundred thousand dollars ($500,000.00.)These Exhibits must be executed by the CONSULTANT,and
submitted with the master AGREEMENT,and returned to the AGENCY at the address listed in section III “General
Requirements”prior to its performance of any SERVICES under this AGREEMENT.
XVII.Complete Agreement
This document and referenced attachments contain all covenants,stipulations,and provisions agreed upon by the
parties.No agent,or representativeof either party has authority to make,and the parties shall not be bound by or
be liable for,any statement,representation,promise or agreement not set forth herein.No changes,amendments,or
modi?cations of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
Agreement Number:CAG-17-074
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AGENDA ITEM #2. a)
XVIII.Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts,each of which shall be deemed
to be an original having identical legal effect.The CONSULTANT does hereby ratify and adopt all statements,
representations,warranties,covenants,and AGREEMENT’s contained in the proposal,and the supporting material
submittedby the CONSULTANT,and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX.Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local,state
or federal statutes (“State’s Con?dential Information”).The “State’s Con?dential Information”includes,but is
not limited to,names,addresses,Social Security numbers,e-mail addresses,telephone numbers,?nancial pro?les,
credit card information,driver’s license numbers,medical data,law enforcement records (or any other information
identi?able to an individual),STATE and AGENCY source code or object code,STATE and AGENCY security
data,non-publicSpeci?cations,STATE and AGENCY non-publicly available data,proprietary software,STATE
and AGENCY security data,or information which mayjeopardize any part of the project that relates to any of
these types of information.The CONSULTANT agrees to hold the State’s Con?dential Information in strictest
con?dence and not to make use of the State’s Con?dential Information for any purpose other than the performance
of this AGREEMENT,to release it only to authorized employees,sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT,and not to release,divulge,publish,transfer,
sell,disclose,or otherwise make it known to any other party without the AGENCY’s express written consent
or as provided by law.The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT,the terms of which have
been previously approved by the AGENCY.The CONSULTANT agrees to implement physical,electronic,and
managerial safeguards to prevent unauthorized access to the State’s Con?dential Information.
Immediately upon expiration or termination of this AGREEMENT,the CONSULTANT shall,at the AGENCY’s
option:(i)certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Con?dential
Information;or (ii)returned all of the State’s Con?dential Information to the AGENCY;or (iii)take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State’s Con?dential Information.
As required under Executive Order 00-03,the CONSULTANT shall maintain a log documenting the following:
the State’s Con?dential Information received in the performance of this AGREEMENT;the purpose(s)for which
the State’s Con?dential Information was received;who received,maintained and used the State’s Con?dential
Information;and the ?nal disposition of the State’s Con?dential Information.The CONSULTANT’s records shall
be subject to inspection,review,or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor,audit,or investigate the use of the State’s Con?dential Information
collected,used,or acquired by the CONSULTANT through this AGREEMENT.The monitoring,auditing,or
investigating may include,but is not limited to,salting databases.
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in tennination of
this AGREEMENT and demand for return of all State’s Con?dential Information,monetary damages,or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or con?dential during the term of this AGREEMENT.The parties agree to maintain the
con?dentiality of such information during the term of this AGREEMENT and afterwards.All materials containing
such proprietary and/or con?dential information shall be clearly identi?ed and marked as “Con?dential”and shall
be returned to the disclosing party at the conclusion ofthe SERVICES under this AGREEMENT.
Agreement Number:CAG-I 7-074
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 12 of 14
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AGENDA ITEM #2. a)
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers con?dential
and/or proprietary in nature:(a)at the commencement of the term of this AGREEMENT;or (b)as soon as such
con?dential or proprietary material is developed.“Proprietary and/or con?dential information”is not meant to
include any information which,at the time of its disclosure:(i)is already known to the other party;(ii)is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii)is independentlydeveloped by or for the other party;(iv)is publicly known;or (v)is generally utilized by
unaf?liated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws.As such,the AGENCY shall maintain the con?dentiality of all such information marked proprietary and/
or con?dential or otherwise exempt,unless such disclosure is required under applicable state or federal law.If a
public disclosure request is made to view materials identi?ed as “Proprietary and/or con?dential information”or
otherwise exempt information,the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure.lfthe CONSULTANT fails to obtain the court order enjoining disclosure,the
AGENCY will release the requested information on the date speci?ed.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant’s proprietary and/or con?dential information.The CONSULTANT noti?cation to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competentjurisdiction enjoining that disclosure
the AGENCY will release the requested information.If the CONSULTANT and/or sub-consultant fail to obtain
a court order or otherjudicial relief enjoining the AGENCY by the release date,the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities,or costs associated with the AGENCY’s said disclosure of sub-consultants’information.
XX.Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6)years
from the date of ?nal payment to the CONSULTANT,the CONSULTANT shall keep,retain and maintain all
“documents”pertaining to the SERVICES provided pursuant to this AGREEMENT.Copies of all “documents”
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place
of business during normal working hours.If any litigation,claim or audit is commenced,the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents.“Documents”shall be retained until
all litigation,claims or audit ?ndings have been resolved even though such litigation,claim or audit continues past
the six (6)year retention period.
For purposes of this AGREEMENT,“documents"means every writing or record of every type and description,
including electronically stored information (“ESl"),that is in the possession,control,or custody of the
CONSULTANT,including,without limitation,any and all correspondences,contracts,AGREEMENTS,appraisals,
plans,designs,data,surveys,maps,spreadsheets,memoranda,stenographic or handwritten notes,reports,records,
telegrams,schedules,diaries,notebooks,logbooks,invoices,accounting records,work sheets,charts,notes,drafts,
scribblings,recordings,visual displays,photographs,minutes of meetings,tabulations,computations,summaries,
inventories,and writings regarding conferences,conversations or telephone conversations,and any and all other
taped,recorded,written,printed or typed matters of any kind or description;every copy of the foregoing whether
or not the original is in the possession,custody,or control of the CONSULTANT,and every copy of any of the
foregoing,whether or not such copy is a copy identical to an original,or whether or not such copy contains any
commentary or notation whatsoever that does not appear on the original.
Agreement Number:CAG-17-074
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 13 of 14
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AGENDA ITEM #2. a)
For purposes of this AGREEMENT,“ESI”means any and all computer data or electronic recordedmedia of any
kind,including “Native Files”,that are stored in any medium from which it can be retrieved and examined,either
directly or after translation into a reasonably useable form.ESI may include information and/or documentation
stored in various software programs such as:Email,Outlook,Word,Excel,Access,Publisher,PowerPoint,Adobe
Acrobat,SQLdatabases,or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations.ESI may be located on network servers,backup
tapes,smart phones,thumb drives,CDs,DVDS,?oppy disks,work computers,cell phones,laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder,including any
personal devices used by the CONSULTANT or any sub-consultant at home.
“Native ?les”are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created,viewed,and /or modi?ed.
The CONSULTANT shall include this section XX “Records Maintenance”in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms,unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof,the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date”box on page one (1)of this AGREEMENT.
Signature Date
Signature T Date
Any modi?cation,change,or reformationofthis AGREEMENTshall require approval as Ioformby the O?ice
ofthe Attorney General.
Agreement Number:CAG-17-074
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 14 of 14
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AGENDA ITEM #2. a)
Exhibit A
Scope of Work
Project No,TED4003 843
See Exhibit A-1,attached.
Agreement Number:CAG-17-074
WSDOTI-‘arm 140-089 EF Exhibit A Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #2. a)
EXHIBITA-1 —SCOPE OF WORK
CONSTRUCTIONADMINISTRATIONANDINSPECTIONSERVICES,PLUS ENGINEERINGSUPPORT
SERVICES
CITYOF RENTON —NORTHEAST31ST STREET BRIDGE REPLACEMENT
PROJECT DESCRIPTION
Northeast 31st Street is a low—volumelocal access road that serves as the only public access to
several homes.The Northeast 31st Street Bridge (Structure ID:08557300)spans over May
Creek.The bridge,built in 1950 by King County,is structurally deficient and has a sufficiency
rating of 27.It is a two—spanbridge with precast channel girders supported on timber pile caps.
Each timber pile cap is supported on five timber piles.The center pier has two piles (middle and
adjacent)that have severe rot,diminishing their ability to carry vertical loads.In 2014,
temporary vertical supports were installed at the center pier to increase the load carrying
capacity.These temporary vertical supports are not resistant to scour resulting from high flows
in May Creek.This project will replace the existing bridge with a new bridge.
The design of this project is complete.The new bridge consists of a single span,precast concrete
structure with voided slab girders founded on steel round piles filled with concrete and rebar.
For scour protection,sheet piling is to be installed around the abutments.
PURPOSE
The City of Renton (AGENCY)is requesting A&:EProfessional Services from BergerABAM Inc.
(CONSULTANT)to perform Construction Management,Inspection,and Engineering Support
Services during construction of the Northeast 31st Street Bridge Replacement Project.
This contract provides for two types of services during construction of this project.
-Construction Administration and Inspection (CA&I)Services
0 Design Construction Support Services (DCSS)
GENERALASSUMPTIONS
The following scope and associated costs are based on the assumptions outlined below.
-Federal Highway Administration (FHWA)funds are being utilized for construction
management,inspection,and engineering support services included in this contract.
Therefore,this contract is subject to all rules and regulations associated with this funding
source.
-Any task or deliverable requested by the AGENCY that is not specifically defined in this
scope of work will not be performed by the CONSULTANT unless one of the following
occur.
—The CONSULTANT provides a written request to the AGENCY to use Management
Reserve Funds,if available.This request shall summarize the scope of additional work
City of Renton,Construction Support,Admin,and Inspection Services BergerABAM,A17.0023.00
Northeast 31st Street Bridge Replacement Project May 2017
Renton,Washington Exhibit A-l Page I
AGENDA ITEM #2. a)
broken into tasks.For each task,the request shall list the job classifications of those
individuals proposed to perform the work and associated rates of pay,along with the
estimated hours.Once received,the AGENCY will evaluate the request.If approved,the
AGENCY will issue a notice to proceed (NTP)in writing.Once received,the
CONSULTANT may proceed with the additional work.
—The CONSULTANT provides a draft supplemental agreement to the AGENCY for
review and negotiation.The supplemental agreement shall be complete.It shall include
the scope of additional work broken into tasks.For each task,the request shall list the
job classifications of those individuals proposed to perform the work and associated
rates of pay,along with the estimated hours.The AGENCY will review the
supplemental agreement.Once complete,further negotiations may occur between the
parties.Once a scope of work and budget is agreed to,one signed original supplemental
agreement,in Adobe Acrobat .pdf format,will be delivered to the AGENCY,by the
CONSULTANT,for execution by the AGENCY.Once executed,the AGENCY will issue
a NTP in writing.Once received,the CONSUTLANT may proceed with the additional
work.
The AGENCY is responsible for the following,as necessary.
—Reserve and arrange conference room(s)as necessary,for meetings held at Renton City
Hall.
—Prepare and mail project notices,as required.
—Prepare and publish all public notices,newsletters,and press releases for this project.
—Host and update a project website.
—All coordination with franchise and public utilities,as necessary.
—Provide environmental support services during construction with a consultant,under a
separate contract with the AGENCY.
The AGENCY and CONSULTANT recognize that the budget for these services needs to fit
within the overall budget for the project,but that the level of services also needs to be
sufficient to administer and inspect the project and to provide adequate records to meet the
Washington State Department of Transportation (WSDOT)standards to pass
WSDOT/FHWAaudits.
The AGENCY and CONSULTANT recognize that efforts to provide services under this
agreement can vary considerably from estimates utilized to develop the maximum amount
payable for this agreement.Some tasks may cost more and other tasks may cost less.
Budgets for tasks assigned to CONSULTANT may be adjusted between CONSULTANT
assigned tasks as long as the maximum amount payable for this agreement is not exceeded.
City of Renton,Construction Support,Admin,and lnspection Services BergerABAM,A17.0023.00
Northeast 31st Street Bridge ReplacementProject May 2017
Renton,Washington Exhibit A-i Page 2
AGENDA ITEM #2. a)
However,budgets assigned to subconsultants may not be exceeded or used for other tasks
without a supplement to this agreement.
-Other task-specificassumptions are provided with each task.
TASK 1.0 CONSTRUCTIONADMINSTRATIONANDINSPECTION(CA&l)SERVICES
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 1
-Budget:The budget for this task is based on a construction contract with 80 working days,
plus project start up and close out.Refer to Exhibit D for an estimate of staffing level
requirements.The AGENCY and CONSULTANT recognize that the staffing level
requirements will be adjusted to the contractor's schedule.The budget also assumes that the
work will be conducted in 2017.
-Field Office:The construction contract includes the provision of an office facility for the
construction administration team with power,heat,air conditioning,suitable furniture (file
cabinets,desks,and chairs)for four staff;a conference table and chairs;security alarm
system;communications,including high-speed intemet;and copier and fax.Therefore,no
costs are included in the fee estimate for these items.
-Field Office Equipment and Supplies:The CONSULTANT will provide computers,laptops,
tablets,cell phones,and other office supplies required for the CONSULTANT staff to
perform work on this project.
-Vehicles and Mileage:CONSULTANT field staff shall be compensated for mileage to and
from the permanent duty station (Federal Way Office)to the site or from home,whichever is
less.CONSULTANT field staff shall be compensated for mileage traveled at the site as long
as the travel is for project-related work activities.
-No efforts and/or costs are included in this proposal to accommodate discovery,testing,
and/or disposal of hazardous materials from the site.
Under CA&:I,two basic subtasks will be provided as follows.
Task 1.1 Project Start Up
The CONSULTANT shall provide start-up services for the construction administration team to
review contract plans and specifications for inspection requirements;develop preliminary
inspection assignments;establish a project file system;attend meetings with the AGENCY,
utility companies,and others;and establish form/systems for tracking required items.The
purpose of these start-up services is to have the construction administration team ready to
respond to contract requirements immediately after issuing NTP for the construction contract.
Contract administration duties will be provided up to the contract completion date to facilitate
close out of the project.
City of Renton,Construction Support,Admin,and Inspection Services BergerABAM,A17.0021100
Northeast 31st Street Bridge Replacement Project May 2017
Renton,Washington Exhibit A-1 Page 3
AGENDA ITEM #2. a)
The CONSULTANT,if requested,will conduct a prebid meeting in conjunction with the
AGENCY.
The CONSULTANT,if requested,will facilitate a bid review meeting with the AGENCY and
apparent low bidder and forward documentation of the meeting and recommendations to the
AGENCY.
The CONSULTANT,if requested,will conduct a precon meeting in conjunction with the
AGENCY.
DeIlverab|e(s)
-Prebid meeting agenda and PowerPoint presentation
o Bid review meeting agenda,documentation and recommendations
o Precon meeting agenda and PowerPoint presentation
-Meeting notes for above referenced meetings
Task 1.2 construction Administration and Inspection
The CONSULTANT will assist the AGENCY in preparing contract documentation,data,and
reports required by WSDOT for receiving FHWA funding.
CONSULTANT will monitor total costs expended under this agreement and will notify
AGENCY when costs have reached 25,50,and 75 percent of the maximum amount payable
authorized under this agreement.At each cost milestone,CONSULTANT will meet with the
AGENCY and will jointly develop an estimated amount to complete the work.If
CONSULTANT costs for the remaining work under this agreement are estimated to be higher
than the original amount in this agreement,the remaining work above the amount authorized
will not be performed without prior written authorization from the AGENCY.
CA&lStaffing
Under these services,the CONSULTANT will provide staff for the following positions at the
construction site.More detailed descriptions of the duties of these staff are described in the
following section.
-Project Manager -The Project Manager,who will be part time,will oversee all construction
management operations for the project.This includes overseeing mock audits of the
construction documentation files,assisting the Resident Engineer and AGENCY in resolving
Contract issues and assisting the Resident Engineer with technical expertise for
miscellaneous construction elements.The Project Manager will monitor the construction
administration,and inspection scope,schedule,and budget,and produce monthly invoices
and projects reports for work performed under this Contract.
-Resident Engineer -The Resident Engineer will be part time and will be experienced in
construction administration and inspection procedures on large federally funded road and
bridge projects to oversee all activities on the project site.
City of Renton,Construction Support,Admin,and Inspection Services BergerABAM,A17.0023.00
Northeast 31st Street Bridge ReplacementProject May 2017
Rcnton,Washington Exhibit A-1 Page 4
AGENDA ITEM #2. a)
-Project Inspector -The Project Inspector will be experienced in all aspects of road and
bridge construction on large federally funded projects.He will monitor and track all daily
activities on the project.He will coordinate with the Resident Engineer in scheduling
subconsultant inspections of the work.
o Document Control Specialist -The Document Control Specialist will be experienced in
federally funded projects to organize and maintain all project records and materials
documentation in accordance with FHWA/WSDOTrequirements.This position will also
assist with any supplemental inspection needs and facilitate audits with WSDOT,FHWA,
and others.
Job Descriptions for,Duties of,and Prospective cA&|Staff
More detailed job descriptions,duties,and prospective personnel for each of the key positions
are described below.
Project Manager -Bob Lee (BergerABAM)
Position reports to AGENCY (Derek Akesson)and BergerABAM (Bob Fernandes).
Job Description
The Project Manager will monitor the construction,administration,and inspection scope,
schedule,and budget,and produce monthly invoices and project reports for work performed
under this Contract.He will also assist the team by overseeing mock audits of the construction
documentation files,assisting the Resident Engineer and AGENCY in resolving Contract issues,
and assist the Resident Engineer with technical expertise for construction of the project.
Duties include
-It will be the responsibility of this position to ensure that project staff is trained and aware of
elements of construction inspection,project documentation,and materials testing in
accordance with the WSDOT Construction Manual,WSDOT Standard Specifications,and
Local Agency Guidelines.
o The Project Manager will produce monthly invoices and project reports for all work
performed under this agreement.
Resident Engineer -Ed Cline,PE (BergerABAM)
Position reports to AGENCY (Derek Akesson)and BergerABAM(Bob Lee).
Job Description
The Resident Engineer supervises the inspection team and Document Control Specialist.The
Resident Engineer is responsible for the daily operations and functions of the field and office
staff for the Project.The Resident Engineer will work closely with AGENCY to keep the
AGENCY informed of the progress of the project in regards to scope,schedule,and budget.
The Resident Engineer will be the main contact for AGENCY.
Duties include
-Conduct an initial safety analysis,including potential job site safety hazards for all
CONSULTANT site personnel.Review the Contractor's Health and Safety Plan and ensure
City of Renton,Construction Support,Admin,and Inspection Services BergerABAM,A17.0023.00
Northeast 31st Street Bridge ReplacementProject May 2017
Renton,Washington Exhibit A-1 Page 5
AGENDA ITEM #2. a)
CONSULTANT and subconsultants are aware and understand the elements of the plan.
Conduct and document monthly safety meetings for CONSULTANT staff.
Review and evaluate construction documents.
Establish construction administration tasks.
Oversee construction contract administration and field inspections.
Oversee the materials documentation filing system in conjunction with the Document
Control Specialist.This will include overseeing project staff in updating the Record of
Materials (ROMs),at a minimum,on a weekly basis;processing/distributing and filing
QPLs,ensuring that approval codes are acted upon;using the WSDOT on—lineaggregate
source approval database;processing RAMs for signature and distribution;and final
processing and filing of certs,CMOs,materials inspection reports,field density reports,
concrete test reports,HMA gradation test reports,HMA density reports,approved for
shipment documentation,and all other information regarding materials.
Supervise field staff in practices and procedures of codes,regulations,federal,state,and
local contract requirements;oversee contract compliance.
Facilitate weekly construction meetings.
Supervise construction project inspection.
Oversee or prepare correspondence,records,and change orders during construction of the
project.
Supervise staff to ensure adequacy of field project notes and monthly estimates for progress
payments.
Act as a resource and lead with federal and state auditors ensuring appropriate contract
compliance.
Ensure personal protective equipment is available in the job site office.
Draft or delegate drafting of serial letters to the contractor.
If the contractor requests additional compensation for any item,the Resident Engineer will
determine entitlement.If entitlement is warranted,then the Resident Engineer will evaluate
any cost and/or schedule impacts,and review response with AGENCY staff.
Draft change orders.
City of Renton,Construction Support,Admin,and Inspection Services BergerABAM,A17.0023.00
Northeast 31st Street Bridge ReplacementProject May 2017
Renton,Washington Exhibit A-1 Page 6
AGENDA ITEM #2. a)
-Facilitate and/or lead change order negotiations with the contractor.The negotiations will
be done in conjunction with the AGENCY representative or other AGENCY officials with
signatory authority.
-Supervise and guide office staff in initial setup of project files,documentation flow,and
computer systems.
-Ensure that design team support staff is notified promptly of potential field design revisions
and/or changes.Supervise and oversee office staff personnel in routing RFIs,shop
drawings,and other information to design team support staff.
-Provide coordination for material testing in accordance with WSDOT and FHWA
requirements.This will also include coordination with items inspected by WSDOT
fabrication inspectors.
0 Coordinate with the project design team for reviews and/or special inspections.
-Maintain a record drawing set,following the procedures listed in Special Provision 1-05.18.
o Review contractor maintained record drawing set,following the procedures listed in Special
Provision 1-05.18.
Lead Project Inspector -Michael Niehl or TBD (BergerABAM)
Position reports to Resident Engineer (Ed Cline).
Job Description
This position will assume the day-to—dayinspection activities for civil and structural elements
on the Project.The Lead Project Inspector will work with the Resident Engineer in coordinating
all subconsultant inspections assigned to the project.
Duties include
-Complete Inspectors Daily Reports recording all site activities,contractor and subcontractor
workforce,materials delivered,bid items worked on,conversations with the contractor,and
record of daily traffic control operations.
-Complete and/or review field note records for payment.Ensure items for payment have
complete documentation prior to payment.This includes materials documentation,such as
RAMS,certs,samples,and approved for tags or other.For QPLitems,ensure that approval
code action is completed.
-Take preconstruction photographs,periodic photo records during construction,and post-
construction project photos.
-Provide inspection records,including a record of field changes for use in preparing record
drawings.
Cityof Renton,Construction Support,Admin,and Inspection Services BergerABAM,A17.0023.00
Northeast 31st Street Bridge ReplacementProject May 2017
Renton,Washington Exhibit A-1 Page 7
AGENDA ITEM #2. a)
0 Coordinate scheduling of materials testing lab personnel with the Resident Engineer.
0 Coordinate scheduling of geotechnical inspector,as needed,with the Resident Engineer to
document activities,including pile driving,wall construction,and subgrade investigations
or inspections,and other elements of work as needed.
-Conduct weekly environmental walk-through inspections with the contractor and
AGENCY’s environmental consultant.
-Be first level to resolve field disputes with contractors.
-Evaluate issues of concern and develop corrective actions based on the Contract.
Document Control Specialist -Dana Salyer or TBD (BergerABAM)
Position reports to Resident Engineer (Ed Cline).
Job Description
The Document Control Specialist will work under the direction of the Resident Engineer at a
construction site field office in the collection,logging,distribution,and processing of all
incoming and outgoing office correspondence.This position will assist the Resident Engineer in
updating and keeping current the project filing system,including materials documentation
system.The Document Control Specialist will use Newforma to track all incoming and outgoing
correspondence and the AGENCY will have access to the system.The position will compute
and/or check ?eld note records for payment and enter into the project ledger.The Document
Control Specialist will assist the Resident Engineer to ensure that all applicable materials
documentation for each bid item within a progress payment is received prior to payment for the
individual bid items.All EEO documentation,including required forms to be submitted by the
contractor,will be processed and tracked by this position;this will also include checking
payrolls for compliance to Contract requirements.The Document Control Specialist will track
and report status of COA DBE subcontractors and project training.
Duties Include
o Assist the Resident Engineer with elements of the materials documentation system.This
includes processing QPLsand RAMs,updating the project ROM,and coordinating with the
Project Inspector to ensure all materials delivered to site are approved for incorporation and
all documentation is in hand.
-Assist the Resident Engineer in computing and/or checking field note records,
collecting/computing and/or checking totals of item quantity tickets,entering pay
information into the project ledger or checking information entered into project ledger,and
running monthly pay estimates.Check progress estimates for accuracy,completeness,and
then submit to the Resident Engineer for review with the contractor.After review,make
any revisions and submit to the Resident Engineer for final reviews and processing.
o Assist the Resident Engineer in filing all field note records submitted for monthly progress
payments into the office field note record books.File and reference all item quantity tickets
City of Renton,Construction Support,Admin,and Inspection Services BergerABAM,Al7.0023.00
Northeast 31st Street Bridge ReplacementProject May 2017
Renton,Washington Exhibit A-l Page 8
AGENDA ITEM #2. a)
and any backup tickets for neat line items in the office file cabinet or storage boxes.Check
to ensure that all items paid by neat line that require cross section and end area information
and calculations are submitted with such.File and reference all backup information in the
project ?les or backup boxes.
-Assist the Resident Engineer in the processing of force account bid items.This includes
contractor and subcontractor personnel weighted wage rates,contractor and subcontractor
equipment rates,and all backup information to determine the rates.Complete the
calculation portion of the Inspector's Daily Report of force account.This will include
entering the weighted wage rates and equipment rates,then totaling and applying
applicable markups to determine total compensation in accordance with WSDOT Standard
Specification1-09.6.Maintain all backup information for payment of force account items.
-Assist the Resident Engineer in collecting,compiling,packaging,distributing,and filing all
change order backup information,including,but not limited to,serial letters,e-mails,verbal
and/or written approvals to proceed,independent estimates,and any other backup to be
included in each change order file.
-Attend meetings as requested by the Resident Engineer.
o Assist the Resident Engineer to ensure that all required contract forms and/or reports are
received from the contractor in a timely manner,processed,and filed.These include,but
are not limited to,Apprentice Utilization Plan,Statement of Apprentice Journeyman
Participation,Quarterly Report of Amounts Paid to DBE,Annual EEO Report,monthly
Utilization Report,Request to Sublet,and Notice of Intent to Pay Prevailing Wage.
o Process training plan,trainee requests,and payment of training for the project.
0 Check weekly payrolls for prime contractor and all subcontractors to ensure applicable
contract prevailing wage rates and benefits are paid.Compare to employee interview
reports to ensure contractor field staff is being paid in accordance with the contract.
o Update and keep the project files,as new correspondence is received,current on a daily
basis.
-Update and keep ROMS current on a weekly basis.
o Assist the Resident Engineer in the processing of incoming and outgoing correspondence,
such as serial letters,transmittals,submittals,materials information,shop drawings,
catalogue cuts,and miscellaneous documentation.This will include date stamping,logging
information into an Excel spreadsheet for tracking,distributing copies for routing,and
ensuring copies are placed in the project files.
o Attend preconstruction and weekly construction meetings to record and transcribe meeting
minutes and distribute to attendees for comment.
City of Renton,Construction Support,Admin,and Inspection Services BergerABAM,Al7.0023.00
Northeast 31st Street Bridge ReplacementProject May 2017
Renton,Washington Exhibit A-1 Page 9
AGENDA ITEM #2. a)
0 Assist field inspectors in conducting or conduct Employee Wage Rate interviews and DBE
on-site reviews.
-Distribute office mail,draft and prepare written correspondence,and review routine
invoices for payment.
-Make copies of project documentation and/orscan information for distribution and
electronic filing.
De|iverab|e(s)
-Monthly invoices and project reports for work performed under this agreement
o Meeting notes
-Inspectors Daily Reports
-Monthly pay estimates,including all backup information to support payment
-Project photos
o Change orders,including all backup information and independent estimate
-Log of all project correspondence
o Project files in hard copy and electronic version
TASK 2.0 DESIGN CONSTRUCTIONSUPPORT SERVICES (DCSS)
DCSSprovides continuity of the design team through the construction process.Services to be
provided by the CONSULTANT design team during construction will include shop drawing
review,submittal review,and responses to contractor RFIS.Services may also include
adjustments to the project design to work around unforeseen site conditions.Services will
include site visits,attendance at project meetings,design-team inspections,and preparation of
record drawings.
Services of subconsultants may be utilized under the task indicated below.
Assumptions for Task 2
o The subconsultant(s)will provide computers,cell phones,and other office supplies required
for the subconsultant staff.
0 Vehicles and Mileage:Travel expenses for special inspections and project meetings
attended by CONSULTANT design staff and/or subconsultants shall be invoiced on the
basis of mileage.
o No efforts and/or costs are included in this task to accommodate discovery,testing,and/or
disposal of hazardous materials from the site.
Under DCSS,five basic tasks will be provided as follows.
Task 2.1 Project Administration,Permitting Support,and Meetings
The CONSULTANT will attend project site meetings as necessary.It is assumed the
CONSULTANT will attend the preconstruction meeting and up to three weekly meetings.
City of Renton,Construction Support,Admin,and Inspection Services Berge-rABAM,A17.0023.00
Northeast 31st Street Bridge Replacement Project May2017
Renton,Washington Exhibit A-1 Page 10
AGENDA ITEM #2. a)
This task also includes coordination of design services for both CONSULTANT,subconsultants,
and the CA&I staff.
Task 2.2 Requests for Information and Submittal Review
The CONSULTANT will respond to questions and RFIs by the contractor and shall review
contractor submittals as assigned by the CONSULTANT CA&I staff.It is assumed that up to
15 RFIs may be submitted.Submittal reviews are included in the accompanying fee estimate.
DeIiverabIe(s)
-Responses to CONSULTANT CA&I staff to support RFIs and submittal review,as required
Task 2.3 Change Orders
The CONSULTANT shall provide revised plans and specificationsas required to execute
change orders.
De|iverabIe(s)
-Revised plans and specifications will be provided,as required
-Independent estimates for proposed change orders (task under CA&I Services)
-Change order form to be in a format approved by the AGENCY (task under CA&-IServices)
Task 2.4 Special Field Inspections
CONSULTANT design staff,geotechnical engineer,and hydrologist will provide part-time or
special inspections as shown below or as requested by the AGENCY.
Services to be provided by subconsultant,PanGEO
-Geotechnical observation for the installation of round piles and sheet piling
-Geotechnical observation of subgrade construction
Services to be provided by subconsultant,Beyler Consulting
-Review of contractor supplied survey calculations and staking data
-Verification of contractor survey stakes for round piling,sheet piling,abutrnents,bearing
pads,roadway alignment,along with any other spot checks requested by the AGENCY
Potential services to be provided by subconsultant,Watershed Science 8:Engineering
-Special inspections by the hydrologist as needed or as requested by AGENCY
Potential services to be provided by subconsultant,Universal Field Services
-Assistance with easements,as requested by the AGENCY
DeIiverable(s)
-CONSULTANT design staff and/or subconsultants will provide written inspection reports
whenever on site to conduct these inspections.These reports will summarize the date of the
inspection,time of arrival and departure from site,purpose for the site visit and the
observation(s)made as they relate to that purpose
o Pile driving logs for round piles
City of Renton,Construction Support,Admin,and inspection Services BergerABAM,A17.0023.00
Northeast 31st Street Bridge ReplacementProject May 2017
Renton,Washington Exhibit A-1 Page 11
AGENDA ITEM #2. a)
-Pile driving logs for sheet piling
Task 2.5 Record Drawings and Load Rating
The CONSULTANT shall prepare a record set of drawings for the AGENCY that reflect field
changes (additions,modifications,or deletions)to the bid drawing set during construction.The
record drawing set shall include any drawings revised or reissued during construction as a
result of change orders and shall include changes resulting from RFI responses.The basis for
the record drawings shall be a set of bid drawings redlined with changes by the
AGENCY/CONSULTANTfield staff and supplied to the CONSULTANT design staff.These
drawings shall be noted as ”record drawings"in the drawing revision block,and shall be
stamped and sealed by registered professionals.The intent of the record drawing set is to
provide the best information available to capture significant field changes,but not necessarily,
every minor change that may occur.
The CONSULTANT shall load rate the bridge in conformance with the WSDOT Bridge Design
Manual LRFD,Chapter 13,June2016 edition.
DeIiverab|e(s)
-One full-size plan set and one half-size plan set (11x17)in PDF format plus CAD files on one
compact disc
o One hardcopy of load rating calculations and associated load rating summary sheet,
stamped and signed by the Engineer of Record,along with one compact disc with electronic
pdf copies of these materials
TASK 3.0 MATERIALSTESTINGSERVICES
The subconsultant,Mayes Testing Engineers,Inc.,a Terracon Company,shall provide materials
testing services on materials incorporated into the project.Field testers and laboratories shall be
certified to perform materials testing in accordance with the WSDOT Local Agency Guidelines,
WSDOT Construction Manual,and WSDOT Materials Manual.The sampling methods,testing
procedures,evaluation of testing data and documentation of testing results shall be in
accordance with the WSDOT manuals listed above and the construction contract provisions for
this project.
De|iverable(s)
-Material test reports summarizing testing results and other associated documentation,as
applicable
City of Renton,Construction Support,Admin,and Inspection Services BergerABAM,A17.0023.00
Northeast 31st Street Bridge Replacement Project May2017
Renton,Washington Exhibit A-1 Page 12
AGENDA ITEM #2. a)
Exhibit B
DBE Participation
Not applicable.
Agreement Number:CAG-17-074
WSDOTForm 140-089 EF Exhibit B Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #2. a)
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency,as applicable,is to provide a description of the format and standardsthe consultant is
to use in preparing electronic ?les for transmissionto the agency.The format and standards to be provided may
include,but are not limited to,the following:
I.Surveying,Roadway Design &Plans Preparation Section
A.Survey Data
Standard:City of Renton Survey Control Network and Standards,2000
Format:Autodesk,AutoCAD Civil 3D,Note:Consultant's version shall be compatible with City of
Renton's version,at the time of submissionof deliverables.For 2015,City of Renton version is AutoCAD
Civil 3D 2015.
Transmission:Compact Disk,DVD and/or Flash Drive
B.Roadway Design Files
Standard:Washington State Department of Transportation,Local Agency Guidelines,December 2015
Format:Autodesk,AutoCAD Civil 3D,Note:Consultant's version shall be compatible with City of
Renton's version,at time of submission of deliverables.For 2015,City of Renton version is AutoCAD
Civil 3D 2015.Adobe pdf for plan sheets and/or roll plots.
Transmission:Compact Disk,DVD and/or Flash Drive
C.Computer Aided Drafting Files
Standard:City of Renton Drafting Standards for Road,Bridge and Municipal Construction,2004
Format:Autodesk,AutoCAD Civil 3D,Note:Consultant's version shall be compatible with City of
Renton's version,at the time of submission of deliverables.For 2015,City of Renton version is AutoCAD
Civil 3D 2015.Use sheet border and title block as provided by the City of Renton.
Transmission:Compact Disk,DVD and/or Flash Drive
Agreement Number:CAG-17-074
WSDOTForm 140-089 EF Exhibit C Page 1 of 4
Revised 10/30/2014
AGENDA ITEM #2. a)
D.Specify the Agency’s Right to Review Product with the Consultant
Agency retains the right to review all deliverables listed in the Scope of Work as shown in Exhibit A.
E.Specify the Electronic Deliverables to Be Provided to the Agency
See Exhibit A.
F.Specify What Agency Furnished Services and Information Is to Be Provided
See Exhibit A.
Agreement Number:CAG-17-074
WSDOT Form 140-O89 EF Exhibit C Page 2 of 4
Revised 10/30/2014
AGENDA ITEM #2. a)
II.Any Other ElectronicFiles to Be Provided
See ExhibitA.
III.Methods to Electronically Exchange Data
E-mail,Compact Disk,DVD and/or Flash Drive.
WSDOT Form 140-089 EF Exhibit C Page 3 of 4
Revised 10/30/2014
AGENDA ITEM #2. a)
A.Agency Software Suite
Compatible with Microsoft Windows 7,Microsoft Office 2010
B.Electronic Messaging System
Compatible with Microsoft Of?ce Outlook 2010
C.File Transfers Format
Compatible with Adobe pdf,ZIP ?les,Microsoft Office:Word (2010),Excel (2010),Project (2010),
PowerPoint (2010),Publisher (2010)
WSDOT Form 140-089 EF Exhibit C Page 4 of 4
Revised 10/30/2014
AGENDA ITEM #2. a)
Exhibit D
Prime Consultant Cost Computations
See Exhibit D-1,attached.
Agreement Number:CAG-17-074
wsoor Form 140-039 EF Exhibit D Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #2. a)
EXHIBITD-1~CONSULTANTFEE DETERMINATION CA plus DCSS Costs
NE31ST ST BRIDGEREPLACEMENT 5“9'20"
PAGE 1 OF 8
Construction Administration and Inspection (CA&l)Task 1.1,Task 1.2 and Task 3.0
DIRECTSALARYCOSTS (DSC)for BergerABAM
Personnel Hours Rage Cost
1 Project Manager 4 X $59.95 =$240
FY2018 40 $61.15 $2.446
FY2019 $62.37 $-
2 Resident Engineer 40 X $56.63 =5 2.265
FY2018 298 $57.76 5 17.212
FY2019 $58.92 5 -
3 Project Inspector 80 X $36.20 =$2.896
FY2018 752 $36.92 $27.764
FY2019 $37.66 $-
4 Document Control 64 X $33.65 =S 2,154
FY2018 321 $34.32 $11,017
FY2019
S
$35.01 5 -
BERGER/ABAMHours,TOTAL 1.599 Subtotal Direct Salary Costs (DSC)=S 65,994
Salary Escalation -Estimated Salary Escalation Costs are included inabove rates 5 -
Overhead (OH)174.19%of (DSC +SE)=$114,954
Fixed Fee (FF 30.00%of DSC +SE)=19.798
TOTAL SALARYcosrs (DSC +se +OH +FF)=$200,746
SUBCONSULTANTS
MayesTestingEngineers|nc..a Terracon Comgany§Task 3.0!$14.123
TOTAL SUBCONSULTANTS -CA&|=$14,123
DIRECTNONSALARYCOSTS (DNSC)
Printer (bycontractor)S -
Copier (bycontractor)5 ~
CellPhones (3)Included inOverhead
RT I Mo Months RT Miles Mileage Rate
PMMileage 2 5 52 $0.535 $278
RE Mileage 8 6 52 $0.535 $1,335
PI Mileage 21 6 52 $0.535 5 3,505
DCMileage 8 6 52 5 0.535 $1,335
TOTAL REIMBURSABLE EXPENSES (DNSC)=$6,454
DESIGN CONSTRUCTION SUPPORT SERVICES (DCSS)COSTS Task 2.1 thru 2.5
BergerABAM $39,725
SUBCONSULTANTS
PanGeo S 16.870
Beyler 5 9.388
Watershed 3 3.002
UFS 5 2.750
TOTAL ESTIMATEDDESIGN CONSTRUCTIONSUPPORT FEES =$71,735
TOTAL ESTIMATEDFEE FOR CA&l4'DCSS SERVICES =5 293,058
MANAGEMENTRESERVE @ 10%=$29,306
TOTAL CONTRACTAMOUNT=3 322.354
AGENDA ITEM #2. a)
EXHIBITD-1 -CONSULTANT FEE DETERMINATION BergerABAM CA Rams
NE 31ST ST BRIDGE REPLACEMENT PROJECT 5/7.9/2077
PAGE 2 OF 8
Rate (July 1,Average Hourly
2016 to June 30,Percent (%)Hourly Wage Rate Including
Classi?cation 2017)Participation Rate Escalation
Project Manager PT
FY2018
FY2019
FY2020
Resident Engineer
FY2018
FY2019
FY2020
Project Inspector Michael Niehl
FY 2018
FY2019
FY2020
Document Control
FY2018
FY2019
FY 2020
AGENDA ITEM #2. a)
EXHIBITD-1PAGE3OF8.0_mmNCGD_O=:OUac0F=..UODE22_mm5__2:o=uw.m:_®s_oum:.$.._m.m_.=%_$m1$3nomwsaga:8o.§n.._<._.O.rmSm>utomatm98....._smu_m_"_<o:6news_<m<_ma_omEoEoum_.mmo.2535mz£:o_>_.w.a.w»momc_x._o>>5:22am».mucm_moE9_:mcoo5v_w<._.mama9.283.32.cozuazmcoo.mauuzm:2comm<nzm._<o02_n_n_<.rm.96n....O_.m0<n_»zms_mo<._awmmcemm55m2zoP<z_s_mmEomm".»z<5:mzoo-TmEzxmAGENDA ITEM #2. a)
EXHIBITD-1 -CONSULTANT FEE DETERMINATION
NE31ST STREET BRIDGE REPLACEMENT PROJECT
PAGE 4 OF 8
DIRECT SALARYCOSTS [DSC]
Personnel
1 Project Manager CS
2 Project Engineer ST
3 Civil Engineer JD
4 Structural Engineer GB
5 Designer-CADD LC
6
7 Admin,Clerical KR
Total Hours
Overhead (OH)
Fixed Fee (FF)
DIRECT NONSALARY COSTS (DNSC)
PAYMENT
Mileage
Hours
13
15
56
96
60
10
250
Salary Escalation (SE)=
174.19%
30.00%
Inspection EquipmentEquipment
Copies
BergerABAM DCSS Costs
5/19/2017
Rate Cost
X $77.84 =$1,012
X $65.29 =$979
X $33.65 =$1,884
X $58.32 =$5,599
X $41.20 =$2,472
X =$-
X $34.23 =$342
Subtotal Direct Salary Costs (DSC)=$12,289
5%of DSC =$614
Subtotal (DSC +SE)=$12,903
of (DSC +SE)=$22,476
of (DSC +SE)=$3,871
TOTAL SALARY COSTS (DSC +SE +OH +FF)=$39,250
416 miles @ $0.540 $225
$250
TOTAL REIMBURSABLE EXPENSES (DNSC)=$475
TOTAL AUTHORIZED AMOUNT =$39,725
Services willbe paid on a DSC multiplier equal to 3.042
AGENDA ITEM #2. a)
EXHIBITD-1-CONSULTANTFEE DETERMINATION BergerABAM DCSS Hours
NE31STSTREETBRIDGEREPLACEMENTPROJECT 5/19/2017
PAGE 5 OF 8
BergerABAM DCSS Staff BergerABAM
Task Project Project Civil Structural Designer-Admin.TASK DESCRIPTION No,Manager Engineer Engineer Engineer CADD Clerical Totals
DESIGNCONSTRUCTIONSUPPORT SERVICES
TASK2.1 -Project Admln 8.Meetings
Project Preconstruction Meeting
Attendance at Weekiy Site Meetings (5 Mtgs)
Site Visits (3 site visits -2 persons each)
Quantity assistance
MonthlyInvoices and Progress Reports
TASK 2.2 -RFl‘s&Submittal Review 12
Construction Access Plan ByCA&IStaff
SWPPP ByCA&lStaff
Construction Stormwater
Dewatering Plan
DrainPipe and Structures ByCA&lStaff
Gravel ByCA8-IStaff
CSBC &CSTC ByCA&lStaff
HMA ByCA&IStaff
TrafficControlPlan ByCA&lStaff
Sheet Pile Submittal 1
Sheet Pile Wall Cap Rebar Submittal
Pipe Pile Submittal
Abutment Rebar Shop Drawings
Girder Shop Drawings
Girder Erection Plan
Miscellaneous Structural Submittals
-IW-hO')U1U'|U|O
RFI's (Assume 15)
TASK2.3 -Change Orders
TASK2.4 -Inspections
Included in CA&IServices and Task 1
TASK2.5 -Record Drawings
TOTAL ESTIMATEDHOURSFOR ocss
_
13 15 56 96 so -10 C
AGENDA ITEM #2. a)
EXHIBITD—1
‘PAGE 6 OF 8
-V7‘Washington State grmvvgtagzgguudins,
Department of Transportation R0.Bgfjmo‘’°'“’°3'5
Olympia.WA 98504-7300
360-705-70“)
TTY:1-800333-6388
www.wsdot.wa.gov
November 29,2016
BergerABAM,Inc.
33301 Ninth Avenue South,Suite 300
Federal Way,WA 98003-2600
Subject:Acceptance l-‘YE 2016 ICR —Audit Office Review
Dear Ms.Megan Isaacks:
Transmitted herewith is the WSDOT Audit Of?ce’s memo of “Acceptance”of your
?rm’s FYE 2016 Indirect Cost Rate (ICR)of 174.19%.This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only.This rate may
be subject to additionalreview if considered necessary by WSDOT.Your lCR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs,based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review.Any other entity contracting with your firm is
responsible for determining the acceptability ofthe ICR.
If you have any questions,feel free to contact our oflice at (360)705-7019 or via email
consultantrates(.wsdot.wa.ov.
Regards;gmT
RIK K.JON N
Manager,Consultant Services Office
EKJzkms
Acceptance ICRAuditOllicc Review
AGENDA ITEM #2. a)
EXHIBITD-1
PAGE 7 OF 8
BergerABAM,Inc.
Indirect Cost Rate Schedule
For the Year Ended May 31,2016
General I-‘irm Accepted
Classi?cation Ledger Adjust.Ref.Amount °/o
Direct Labor Base I |.394.308 M Il,394,308
Indirect Salaries
ProposalAdminSalaries 662,699 662,599 532%
Proposal/Negotiation Salaries 3,225.7 I4 (56,945)A.M 3.I68.769 27.8I%
AdministrativeSalaries 2.597,64I (38.792)A 2,558,849 22.46%
PayrollVariance (l8.l60)-I8.l60 -0.l6%
OfficeSupportSalaries 0 0 0.00%
AccountingSalaries 486.04l 486.04!4.27%
Housekeeping/Stby.Salaries 0 0 0.00%
ProfessionalActivitiesSalaries 64.686 64.686 0.57%
Education&TrainingSalaries 257.642 257.642 2.26%
Researchand Development 16,3I4 I63 I4 0.14%
ComputerSalary 395.020 395.020 3.47%
Total Indirect Salaries 7,687,597 (95.73?)7.59I.860 66.63%
Fringe Bcnelitslsalary Overhead
IncentiveCompensation 409.330 409.330 3.59%
Vacation I.408,263 1,408,263 I2.36%
Holiday 625,994 625,994 5.49%
Sick Leave 447,026 447,026 3.92%
OtherPaid Leave I9.93I 1993i 0.I7%
FICA I.461,004 I.461.004 I2.82%
FederalUnemployment 13,685 I3.685 0.12%
State Unemployment I [9055 I l9.055 I.04%
IndustrialInsurance 6 6 0.00%
USL&HWorkComp I43.3I8 I433 l8 I.26%
Group Insurance I967,364 I967364 I7.27%
RetirementExpense 438.126 (824)437.302 3.84%
Bene?t Recovery 0 0.00%
FringeBene?tAdjustment (6.882)H -6.882 -0.06%
Total Fringe Benelitslsal.Ovhd.7.053.102 (7,706)0 7.045.396 61.83%
Administrative Expenses
'l'ravcl&Subsistence 202,238 (21,733)B.li.F.N |80,505 I58%
RecruitingFees&Expenses 69,4 I7 69.4I7 0.61%
Contract Personnel 49,938 (28,863)2I.075 0.I8%
Advertising 2.300 (2.300)B.(‘0 0.00%
EntertainmentExpense 0 0.00%
CharitableContributions l3.523 (I3.523)no 0 0.00%
EmployeeWelfare l02.280 (3I,7I5)n.r..r 70.565 0.62%
Employee Meals 97,2l9 (54,191)9.15.5,x 43,028 0.38%
Library 2l.l0I-I (I96)20.912 0.18%
ProfessionalActivities 14.209 (2,376)a IL833 0.l0%
Education&Training Fees I06,884 (49)a I06.835 0.94%
Research&Develop Expense 0 0 0 00%
GeneralAdmin 102.991 (7.203)a 95.788 0.84%
Association Dues 87.274 (22,|79)a 65,095 0.57%
GeneralLiability Insurance 88,005 (738)L:87,267 0.77%
LegalFoes l74,693 (32.I 73)n l42.520 1.25%
AccountingFees 233,223 (97,908)x l35.3I5 l.l9%
ProposalAdministration (444,806)(99,500)a.M N -544.306 -4.78%
Proposal&Negotiation 0 0.00%
Ofliee and Work Space L692.-464 ll I.692,464 l4.8S%
OperatingExpense 75.975 [1 75.975 0.67%
Page I
AGENDA ITEM #2. a)
EXHIBITD—1
PAGE 8 OF 8
BergerABAM,lnc.
Indirect Cost Rate Schedule
For the Year Ended May 3|,2016
General Firm Accepted
Classi?cation Ledger Adjust.Rel‘.Amount %
Furniture&Small Equipment 8,558 8,558 003%
Furn&Small O?ice Depr.273.297 273.297 2.40%
Of?ce Equipment 0 0 0,00%
OlTtceSupplies 62,126 a 62.126 0.55%
FieldEquipment 14,195 14,195 0.12%
FieldEquipDepreciation 67,010 67,010 0.59%
Auto Fuel&Maintenance 47.551 47.551 0.42%
Auto Insurance&License 26,132 3 26,132 0.23%
Auto &Truck Depreciation 45.805 45,805 0.40%
Field EquipRecovery (1 13,902)-113,902 -1.00%
Telephone 217,879 2I7.879 1.91%
Postage&Freight 19,351 19,351 017%
Reproduction 162.680 162,680 I.-43%
Personal Property Tax 24,307 24,307 0.21%
Fidelityinsurance 31,324 31.324 0.27%
Business&Prof License 42,041 42,041 0.37%
InterestExpense 3.072 (3.072)c;0 000%
Error&Omissions Insurance 600,041 1.1 600.041 5.27%
B&OTaxes 536,753 536,753 4.71%
City.Stateand FederalTaxes 539.386 (523.246)L 16,140 0.14%
Computer Expense 590,688 590.688 5.I8%
ComputerDepreciation 249,730 249,730 2.19%
MiscIncome M O 0.00%
GainorLessSaleol‘Asset (15,395)45,395 -0.I4%
Total Administrative Expenses 6.121.564 (940,965)0 5,180,599 45.47%
Total Indirect Costs and Overhead 20.862,263 (1.044,-108)0 19,817,855 l73-93°/o
Indirect Cost Rate 1.83 1.74
FacilitiesCost of Capital _3I.053 0.27%
520,862,263 (5 l044,408)19,848,908
174.19%
References
Removed by BergerABAM
A UnallowableProposalNegotiationSalaries ($56,945.36)andAdministrativesalaries($38,792.04).
B Unallowableadministrativeexpenses.Firmtracksunallowableexpenses on the general ledger.
C Advertisingunallowableper48 CFR 31.205-1(1).
D Contributionsunallowableper 48 CFR 31.205-8.
E Removedby Berger/ABAM incompliance withvariousPARS regulations.
1-‘Travel andsubsistencethat are over thedaily FARallowablerates per 48 CFR 31.205-46
G Interestand other?nancialcosts not allowableper 48 CFR 31.205-20
1|FringeBene?tadjustment;directlyassociatedcost to unallowableadvertising.publicrelationsand direct
selling laborunallonable per48 CFR 31.201-6(a)
1 Determiningallowabillity-costs property supportedwithadequatedocuntnetationare allowable CFR31.201-2(d)
J C1-‘R3I.201-3(b)(l )1)etennining reasonableness -Costs generally not reconized as ordinary and necessary forthe conduct of business are unallowable
K Taxes -Taxes fromwhichexemptionsare availableto thecontractor directlyareunallowablewhen theburdenincidentto
obtainingtheexemptionoutweighsthecorrespondingbene?tsaccruingto theGovernment.CFR3|205-81 (13)(3)
Taxes-Federalincomeandexcess pro?tstaxes are unallowable
Designbuildloss adjustments
Unullowableadjustmentsmade fromconducting quant /\udit-I1839.22 fromtravel,878.12 l'onnmealsand4234.21 removedfromproposal
2§r-
Page2
AGENDA ITEM #2. a)
Exhibit E
Sub-consultant Cost Computations
There isn’t any sub-consultant participation at this time.The CONSULTANT shall not sub-contract for
the performance of any work under this AGREEMENT without prior written permission of the AGENCY.
Refer to section VI “Sub-Contracting”of this AGREEMENT.
See Exhibits E-1,B-2,E-3,E—4and B-5 attached.
Agreement Number:CAG-17-074
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #2. a)
EXHIBITE-1-SUBCONSULTANT FEE DETERMINATION
NE31ST STREET BRIDGE RPLACEMENTPROJECT
PAGE 1 OF 4
DIRECT SALARY COSTS {DSC}
Personnel
1 Principal
2 Geotechnical Project Manager
3 Senior Geotechnical Engineer
4 Senior Geologist
5 Project Engineer/Geologist
6 Technician,Admin,Clerical
7
Total Hours
Overhead (OH)
Fixed Fee (FF)
DIRECT NONSALARY COSTS IDNSCI
PAYMENT
Mileage
Inspection EquipmentEquipment
Copies
Services willbe paid on a DSC multiplier equal to
Hours
35
23
65
12
135
128.58%
30.00%
1
X $75.96 =$
X $64.90 =$
X $52.88 =$
X $42.37 =$
X $33.94 =$
X $30.29 =$
X =$
Subtotal Direct Salary Costs (DSC)=$
Salary Escalation (SE)=5%of DSC =$
Subtotal (DSC +SE)=$
of (DSC +SE)=$
of (DSC +SE)=S
TOTAL SALARY COSTS (DSC +SE -1-OH +FF)=$
600 miles @ 0.540 $
$
TOTAL REIMBURSABLE EXPENSES (DNSC)=$
TOTAL AUTHORIZED AMOUNT =$
2.586
PanGeo Costs
5/18/2017
2,272
1,216
2,206
363
6,057
303
6,360
8,178
1,908
16,446
324
100
424
16,870
AGENDA ITEM #2. a)
EXHIBITE-1 -SUBCONSULTANTFEE DETERMINATION PanGeo HoursNE31STSTREETBRIDGEREPLACEMENTPROJECT5118/2017
PAGE 2 OF 4
Principle Geotechnlcal Senior Geo Senior Project Project PanGeo
Task Project Engineer Geologist Engineer Coordinator
TASK DESCRIPTION N0.Manager Geologist Admin Totals
TASK 2.1 -Project Admin8.Meetings
Precon Meeting
Project Meetings (Upto 2 total)
Site Visits (Up to 3 total forPM only)
Processing MonthlyConstruction Billings(upto 6 months)
TASK2.2-RF|'s &Submittal Review
Test Pile Program
Pipe Pilesubmittal
Sheet Pile Submittal
RFl‘s(Assume up to 5)
TASK 2.3 -Change Orders
TASK2.4-Inspections
MonitorTest PileInstallation and Review Results
Pipe Pile Installation-2 Days
Sheet Pile Installation~3 Days
TASK 2.5 -Record Drawings
TOTAL ESTIMATEDHOURS - 2E
AGENDA ITEM #2. a)
LVi
EXHIBITE-1
PAGE 3 OF 4
Washington State
Department of ‘Transportation
Transportation Building
310 Maple Park Avenue S.E.
R0.Box 47300
Olympia.WA 98504-7300
360-705-7000
TTYI1-800~833-6388
www.wsdot.wa gov
Lynn Peterson
Secretary ofTransportation
June 14,2016
PanGEO,Inc.—
3213 EastlakeAvenue E,Suite B
Seattle,WA 98102
Subject:Acceptance FYE 2015 ICR —Risk Assessment Review
Dear Ms.Kristin Kimmerling:
Based on Washington State Department of Transportation’s (WSDOT)Risk
Assessment review of your Indirect Cost Rate (ICR),we have accepted your proposed
FYE 2015 [CR of 122.58%.This ICR acceptance is in accordance with 23 CFR 172.7
and must be updated on an annual basis.This rate may be subject to additionalreview
if considerednecessary by WSDOT and will be applicablefor:
WSDOT Agreements
IXLocal Agency Contracts in Washington State only
Costs billed to agreements/contracts will still be subject to audit of actual costs,based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review.Any other entity contracting with the ?rm is
responsible for detennining the acceptability of the ICR.
If you have any questions,feel free to contact our office at (360)705-7104 or via
email consultantrates@wsdot.wa.aov.
Regards;
Manager,Consultant Services Office
EKJ:kms
Acceptance ICR Risk Assessment Review
AGENDA ITEM #2. a)
PAG E 4 OF 4
PanGEO,Inc.
Overhead Schedule
2015
Proposed Adjusted
Description Amount Adj.Ref.Amount %
Direct Labor Costs $1,074,073 ~$53,020 G $1,021,052
General Overhead Expenses
DirectNonsalaryCosts $724,000 -$724,000 A $0 0.00%
IndirectOfficersSalaries‘79,340 -976 B 78,363 7.67%
IndirectTechnical/AdminSalaries 183,213 -420 B 182,792 17.90%
Bonuses 67.971 0 C 67,971 6.66%
SEP—IRAContribution 362,703 362,703 35.52%
Medical/DentalInsurance 196,617 196,617 19.26%
PayrollTaxes 108,386 -107 B 108,279 10.60%
Advertising 745 -745 D 0 0.00%
AmortizationExpense 0 0 0.00%
BankServiceCharges 49 -49'F 0 0.00%
Computers 15,155 15,155 1.48%
Contributions 0 0 E 0 0.00%
DepreciationExpense 0 0 0 ,0.00%
Dues&Subscriptions 2,419 2,419 0.24%
EmployeeMorale 2.333 2,333 0.23%
Employee Recruitment 70 70 0.01%
FieldSupplies 6,925 6,925 0.68%
Furnitureand Fixtures<$1000 0 0 0.00%
Promotion 0 0 B 0 0.00%
GeneralLiabilityInsurance 1,612 1,612 0.16%
ProfessionalLiabilityInsurance 76,728 76,728 7.51%
Interest Expense 0 0 0.00%
Licensesand Permits 3,272 3,272 0.32%
OfficeSupplies/Movingexpense 1,538 1,538 0.15%
Postage andDelivery 595 595 0.06%
PrintingandReproduction 139 139 0.01%
ProfessionalDevelopment 3,188 3,188 0.31%
ProfessionalFees 14,421 14,421 1.41%
Reference(Books/Maps/etc.)811 811 0.08%
Rent 46,054 46,054 4.51%
Repairs 917 917 0.09%
Section 179DepreciationExpenses 8,525 -8.525 0 0.00%
SmallClaimSettlement 1,000 -1,000 0 0.00%
B&0 Taxes 60,392 60,392 5.91%
Property Taxes 322 322 0.03%
Telephone 10,546 10,546 1.03%
Entertainment 7,500 -7,500 B 0 0.00%
Meals/'1'ravel 6,080 -409 B 5,671 0.56%
Utilities 1,756 1,756 0.17%
Total General Overhead Expenses $1,995,318 -$743,731 51,251,587 122.58%
Overhead Rate 185.77%122.58%
References
A Per 48CFR31.202(a)
B 48CFR31.205-l(d)and 48CFR 31.205-14
C Per48 CFR31-205-6(a)(6)(ii)(B)
D Per 48 CFR31.205-l(d)
E Per 48 CFR31.205-8
1-‘Per 48 CFR 31.205-20
G Per 48 CFR37.115,DCAA5-910,5-910.2&6-410
‘indirect01'iicers salary amount includesadjustment forpayrollvariance(=amount on P&L)
EXHIBITE-1 AGENDA ITEM #2. a)
EXHIBITE-2 -SUBCONSULTANTFEE DETERMINATION Beyler Cost
NE 31ST STREET BRIDGE REPLACEMENT PROJECT 5/18/2017
PAGE 1 OF 4
DIRECT SALARY COSTS (DSC)
Personnel Hours Rate Cost
1 Survey Director 16 X $55.96 =$895
2 Survey Technician 24 X $35.00 =$840
3 Crew Chief 16 X $36.00 =$576
4 Chain Person 16 X $21.00 =$336
5 Crew Supervisor 14 X $42.00 =$588
6 0 X =$-
7 Project Coord.IAdmin 16 X $18.00 =$288
Total Hours 102 Subtotal Direct Salary Costs (DSC)=$3,523
Salary Escalation (SE)=5%of DSC =$176
Subtotal (DSC +SE)=$3,700
Overhead (OH)110.00%of (DSC +SE)=$4,069
Fixed Fee (FF)30.00%of (DSC +SE)=$1,110
TOTAL SALARY COSTS (DSC +SE +OH +FF)=$8,879
DIRECT NONSALARY COSTS (DNSC)
Mileage 480 miles @ 0.540 $259
Inspection EquipmentEquipment $250
Copies
V
TOTAL REIMBURSABLE EXPENSES (DNSC)=$509
TOTAL AUTHORIZED AMOUNT =$9,388
PAYMENT
Services willbe paid on a DSC multiplier equal to 2.400
AGENDA ITEM #2. a)
EXHIBITE-2PAGE2OF4£53._m_>omComaEmm5oI._o_>wm_ao_._o_o.c_E....<.:a_u_:.._uo._.._o_m_>3a:mB20:om..on_59.0Ego30.5:~_u_E.oo._.>o>..=w._Ou00.__D>w>.=.mNmanor#5»m9.__..sm.n_Eooom-m.~v.w<._.>o_m_bsumxoogoSam->o>5m.,co=mu_;Em>mqmoBE8Eozom>m>Smco_.mo_:Em>mco=moo._o__n_Emcwucmma_n_m>m>.3m:o_.mo_Eo>Nnew—_m_n_mctmom._om>o>._:mco_.mo___.w>m__o_.8%c_-e.~v_w<._.w.w_u._Omacmco-mmV55:.m.§$<.m_§_:5=m.sm_>om_2._.E_:mw.o.._n_m_-Ndxm?Am£coE3mtoammmm2mo._n_ucmmmo_o>:_>_£cos_co_.mo____.m>\aamm_o.Eoo.oo_o.n_mc_.wo_>_cozoszmcoumi.om_o.n_.o.9._.8s_w.__.%<.8.§n_-_.~¥m<._.B<E.zoozO_._.o3m._.mzOozo_E_mowmov.m<._.._.Om..Omn_..zms_m_o<._n_mmmon__mmEmmpw55m2zoF<z_sEm:.momm".»z<S:mzoom:w-~.m:m__._xmAGENDA ITEM #2. a)
EXHIBIT E-2
PAGE 3 OF 4
L"7"Washington State E-EnspopagoiiulidineJDepartmentofTransportationR0‘8::273:;"5""5'5‘
Olympia.WA 98504-7300
360405-7000
TTY:1-B00-E33-G388
www.wsdnt.walgov
October 17,2016
Landon Beyler,Owner
Beyler Consulting,LLC
7602 Bridgeport Way West #D3
Lakewood,WA 98499-2415
Re:Beyler Consulting,LLC
Safe Harbor Indirect Cost Rate
Dear Mr.Beyler:
Washington State has received approval from our local Federal Highway Administration (FHW A)
Division to continue administeringthe “safe harbor”indirectcost rate program on engineering and
design related service contracts,as well as for Local Public Agency projects.
We have completed our risk assessment for Beyler Consulting,LLC.Our assessment was conducted
based on the documentation provided by the ?nn.The reviewed data included,but was not limited to,a
description of the company,basis of accounting,accounting system and the basis of indirect costs.
Based on our review,your ?ml is eligible to use the Safe Harbor rate.You have opted to use the Safe
Harbor rate,rather than provide a FAR—co1npliantrate at this time.
We are issuing the Safe Harbor Indirect Cost Rate of l 10%of direct labor with a ?eld rate,where
applicable,of 80%of direct labor for Beyler Consulting.The Safe Harbor rate is effective on October
17,2016.
Beyler Consulting has agreed to improve I.ntemal Controls and timekeepingprocesses in order to be able
to develop an Indirect Cost Rate Schedule in the future in accordance with the Federal Acquisition
Regulations (FAR),Subpart 31.The WSDOT Internal Audit Of?ce has provided guidance and
information related to FARS and the AASHTO Audit Guide.The Safe Harbor Rate of 1l0“/u,or 80%for
field office situations,can be used [or agreements entered into prior to December 31,2018.For
agreements entered into after this date,please contact the WSDOT Consultant Services Office (CSO)or
our office for guidance.
The Safe Harbor Rate will go_t be subject to audit,Please coordinate with CS0 or your Local Programs
‘Contact if you have questions about when to apply the Safe Harbor rate to your agreement.
If you have any questions,please contact me,Jeri Sivertson,or Steve McKemey at (360)705-7003.
Sincerely,
Scliatzie Harvey ('9aAgreementCompli dit Manager
cc:Steve McKemey,Director of I.ntemal Audit
Jeri Sivertson,AssistantDirector of LntemalAudit
Lany Scho?eld,MS 47323
File
AGENDA ITEM #2. a)
EXHIBITE-2
PAGE 4 OF 4
CERTIFICATIONOF FINALINDIRECTCOSTS—FOR A SAFE HARBORINDIRECTCOST RATE
FirmName:Beyler Consulting LLC
1,the undersigned,certify that l have reviewed theproposal to establish the Sa?zHarbor rate.
The?rmis electingto use the SAFEHARBORINDIRECTCOSTRATEof!10%ofdirectlabor with a?eldrate,whenapplicable.of80%ofdirect labor.Tothe best ofmy knowledgeand belief:
a)The?rmhas not had a FARcompliantindirectcost rate previously accepted by any other stateagency.
b)Tlte?rmwill,providereports as required bythe SAFEHARBORRATEprogram on theirprogresstowardcompliancewiththecostprinciplesoftheFederalAcquisitionRegulations
(FAR)oftitle 48,Code ofFederal Regulations (CFR),part 31.
Allknownmaterial transactions or events that have occurred affectingthe?rm’sownership.organization‘andprior ¤t indirect cost rates have beendisclosed.
The?rmagrees to followthe ‘Path to Compliance".Steps noted below:
ThePathwaymust include:
I Atintelteepingsystem whichincludesthe InternalControlsdescribedin chapter6 ofA/ISHTOAnaccountingsystemwhichseparatesindirectcostsanddirectcosts
An accounting system whichseparates allowableand unallowablecostAcompliantjobcostsystemwhichisgeneralledgerdriven
Trainingfor accounting personnel and key management on Part 3/ofthe Federal Acquisition Reg7t/otions.Contract Cost Principles and Procedures
0 Astrong written internal controlpolicywitha policy andprocedures manual
*Signature:
‘Name of CertifyingOf?cial (Print):L don Bcyler
*Title:Owner
Date of Certi?cation(mm/dd/yyyy):10/5/2016
A
*Note:This form is to be completed by an individualexecutive or ?nancialofficer of the consultantat alevelnolowerthanaVicePresidentorChiefFinancialOiiicer,or equivalent,who has the authorityto
represent the ?nancial informationutilized to establishthe indirectcost rate proposal submittedinconjunctionwiththeagreement.
AGENDA ITEM #2. a)
EXHIBITE-3 -SUBCONSULTANT FEE DETERMINATION Watershed Costs
NE31ST STREET BRIDGE REPLACEMENTPROJECT 5/18/2017
PAGE 1 OF 7
DIRECT SALARY COSTS [DSC]
Personnel Hours Rite E
1 Principle 2 X $67.31 =$135
2 Project Engineer 2 X $57.69 =$115
3 Senior Engineer1 12 X $42.79 =$513
4 Senior Engineer2 0 X 35 36.06 =$-
5 Junior Engineer 0 X $30.77 =$-
6 GIS Specialist 0 X $35.00 =$-
7 Project Coord/Admin 6 X $30.00 =$180
Total Hours 22 Subtotal Direct Salary Costs (DSC)=$943
Salary Escalation (SE)=5%of DSC=$4?
Subtotal (DSC+SE)=$991
Overhead (OH)167.60%of (DSC+SE)=$1,660
Fixed Fee (FF)30.00%of(DSC+SE)=s 297
TOTAL SALARY COSTS (DSC +SE +OH +FF)=$2,948
DIRECT NONSALARYCOSTS [DNSC[
Mileage 100 miles@ $0.540 $54
Miscellaneous Expendables (photographs,equip rental,etc)
TOTAL REIMBURSABLE EXPENSES (DNSC)=$54
TOTAL AUTHORIZEDAMOUNT =$3,002
PAYMENT
Services willbe paid on a DSC multiplier equal to 2.976
AGENDA ITEM #2. a)
EXHIBITE-3-SUBCONSULTANTFEE DETERMINATION Watershed Hours
NE31ST STREETBRIDGEREPLACEMENTPROJECT 5/1812017
PAGE 2 OF 7
Principle Project Senior Senior Junlor GIS Project Watershed
Task Engineer Engineer 1 Engineer 2 Engineer Specialist Coordinator
TASK DESCRIPTION No.Admin Totals
TASK2.1 -Project Admin 8.Meetings
Site Wsits NIA
Processing MonthlyConstructionBillings(up to 3 months)
TASK2.2-RF|'s &Submittai Review
RFI's (Assume up to 2)
TASK2.3 -Change Orders (assumed extra work)
TASK2.4-Inspections
Channel Inspections
TASK2.5 -Record Drawings
TOTAL ESTIMATEDHOURS :3 R
AGENDA ITEM #2. a)
L'V7i
EXHIBITE-3
PAGE 3 OF 7
Transportation Building
310 Maple Park Avenue SE.
P.O.Box 47300
Olympia,WA 98504-7300
360—705-7000
TTY:1-800~833-6388
vvwwwsdot.wa.gov
Washington State
Department of Transportation
Lynn Peterson
Secretary of Transportation
April 26,2016
Watershed Science &Engineering
110 PrefontainePlace S,Suite 508
Seattle,WA 98104
Subject:Acceptance FYE 2015 ICR —Audit Office Review
Dear Mr.Larry Karpack:
Transmitted herewith is the WSDOT Audit Off1ce’s memo of “Acceptance”of your
f1rm”sFYE 2015 Indirect Cost Rate (ICR)of 167.60%.Your ICR acceptance is in
accordance with 23 CFR 172.7 and must be updated on an annualbasis.This rate will
be applicablefor:
[Z WSDOT Agreements
E Local Agency Contracts in Washington State only
Costs billed to agreements/contractswill still be subject to audit of actual costs,based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review.Any other entity contracting with your firm is
responsible for determining the acceptability of the lCR.
If you have any questions,feel free to contact our office at (360)705-7104 or via
email consultantmtes@.wsdot.wa.gov.
Regards;%.Z L\
RIK K.JONSON
Manager,Consultant Services Office
EK.l:kms
Acccplzmcc ICR AuditOi'l'u:<:Review
AGENDA ITEM #2. a)
L"77!’
EXHIBITE-3
PAGE 4 OF 7
Washington State
Department of Transportation Memorandum
April25,2016
TO:ErikJonson,ContractingServicesManager
FROM:SchataieHarvey,Agreement ComplianceAudit Manager‘.>§¢o¢
SUBJECT:Watershed Science&Engineering,Inc.Indirect CostRate
forFiscal Year Ended December 31,2015
We have completedour review of the WatershedScience&Engineering,Inc.IndirectCostRatefortheabovereferenced?scal year.We reviewed the documentation
supportingthe rate for compliancewithcriteriacontainedin the Federal Acquisition
Regulations (FAR),Subpart 31.
Based on our reviewwe are issuing this memo establishingtheWatershed Science&
EngineeringIndirectCost Rate for ?scal year ending December31,2015,at 167.60%of
directlabor.WatershedScience &.Engineeringprovideda FHWA Certi?cateof FinalIndirectCostsindicatingallcostsincludedintheindirectcostrateschedulecomplywith
FARs.
A
Costs billed to agreements will still be subject to audit of actual costs,basedon the tenns
and conditionsof the respective agreement.'
This was not a cognizant review.Any other entity contractingwith the ?rm is
responsiblefor determiningthe acceptabilityof the Indirect Cost Rate.
If you have any questions,feel free to call me at (360)705-7006,or via email at
harveys(tD.wsdot.wa.gov.
Cc:Steve McKerney
File
DOT Form700-DOBEF
Revised5/89 '
AGENDA ITEM #2. a)
EXHIBITE-3
PAGE 5 OF 7
Certification of Final Indirect Costs
FirmName:WatershedScience 8.Engineering.inc '
IndirectCost Rate Proposal:157.50%
Date of Proposal Preparation (mm/dd/yyyy):4122/2016
FiscalPeriodCovered(mmidd/yyyyto mmlcid/yyyy):1/1/2015-12/3112015
I.the undersigned,certifythat Ihave reviewedtheproposal to establishfinalindirectcost ratesforthe?scalperiod as specified above and to the best of myknowledge and belief:°
1.)Allcosts includedin this proposal to establishilnalindirectcost rates are ailowabie-in
’
accordance withthe cost principlesof theFederalAcquisitionRegulations (FAR)oftitle48.Code ofFederal Regulations (CFR).part 31.
2.)Thisproposal does not includeanycosts whichare expressly unailowabieunder the costprinciplesoftheFARof48CFR31.
Allknownmaterial transactionsorevenlsthat have occurred affecting the firm'sownership,organization and incllrectcost rates have been disclosed.
Signature:i
Name of CertifyingOfficial‘(Print):LarryKarpack
_..___._____._j__...______..___...__.____
Title:VicePresident
Date ofCerti?cation(mmlddlyyyy):4125/2016
‘The"CertifyingOfficial"must be an Individualexecutive or financialofficerofthe firmat a levelnolowerthanaVicePresidentorChiefFinancialOfficer.or equivalent.who has the authority torepresentthefinancialinfonnationutilizedtoestablishtheindirectcostrateforuseunderAgencycontracts.
Ref.FHWADirective4470.1Aavailableon lineat:httprllwwwinwa.dotgovliegsregsldirectivesIorciersl44701a.htrn
O/I-ICerti?cation;Nov2010
AGENDA ITEM #2. a)
Description
Direct Labor (billable and non-billable)
Indirect Costs:
Fringe Bene?ts
PaidTime O?"
PayrollTaxes
HealthInsurance
401_-1_<Plan Match
Total Fringe Benefits
General Overhead
IndirectLabor
LaborVariance(and UncompensatedOT)
IncentiveBonus
Rent
Maintenance&Repairs
Commutingand Parking
Travel
Travel-Meals
insurance
Telephone
Utilities
Licenses
Depreciation&Amorti7ation
Dues&Registrations
EmployeeTrain/Recruit/Moving
Advertising_
Accounting,Payroll&401K Services
LegalServices
Computer
Supplies&Miscellaneous
Equipment
EmployeeFoodand Water
EmployeeEntertainment
‘
Gifts
Printing andReproduction
BooksandPeriodicals
BankCharges (not interest)
Interestand Late Charges
Postage,Shipping,Delivery
B&OTax
IncomeTax
PropertyTax
EXHIBITE-3
PAGE 6 OF 7
Watershed Science and Engineering,Inc.
Indirect Cost Rate Schedule
For the Year Ended December 31,2015
Financial
Statement
Amount
$458,845
$96,148
62,070
75,780
27,602
$261,600
$218,434
(4,480)
149,331
52,023
6,645
2,691
1,495
10,361
7,356
2,200
1,611
4,631
5,751
3,757
84
4,587
7,250
10,686
815
1,991
5,784
65
3,331
250
644
188
41,815
(4,839)
1,096
Page 1 of2
WSE Adj.
$0
($192)
(70)
(25,050)
(48)
(34)
(5,784)
(65)
(544)
4,839
wsnor Adj.Reg
($2,313)
($2,313)
L
U-'17‘1>‘T1
Accepted
Amount
$458,845
$96,148
59,757
75,780
27,602
$259,287
$218,242
(4,550)
124,281
52,023
6,645
2,691
1,495
10,361
7,356
2,200
1,611
4,631
5,704
3,757
4,587
7,250
10,686
815
1,991
3,331
250
188
41,815
1,,096
100.00%
20.95%
13.02%
16.52%
6.02%
56.51%
47.56%
-0.99%
27.09%
11.34%
0.00%
1.45%
0.59%
0.33%
2.26%
1.60%
0.48%
0.35%
1.01%
1.24%
0.32%
0.00%
1.00%
1.58%
2.33%
0.13%
0.00%
0.43%
0.00%
0.00%
0.73%
0.00%
0.05%
0.00%
0.04%
9.11%
0.00%
0.24%
AGENDA ITEM #2. a)
EXHIBITE-3
PAGE 7 OF 7
Watershed Scienceand Engineering,Inc.
Indirect Cost Rate Schedule
For the Year Ended December 31,2015
Financial
Statement .Accepted '
Description Amount wsE Adj,WSDOT Adj.Ref,Amount %
Penalties&Fines 4 (4)I -0.00%
BusinessDevelopment '1,260 r 1,260 0.27%
CharitableDonations _22,987 (22,987)'J -0.00%
Total General Overhead $559,805 1350.088)$0 $509,717 111.09%
Total Indirect Costs &Overhead $821,405 ($50,088){$2,313}$769,004 167.60%
Indirect Cost Rate ,,179.02%168.10%167.60%
WatershedScienceam!Engineering,Inc.-Reviewed&Accepted-4/20/2016 DJA
"Indirect Cost Rate stillsubject to WSDOTAudit"
References
WSE Adjustments:
Unallowableadvertisinglaborcosts removed,includingsalary overheadper 48 CFR 31.205-1
Excess Compensationunallowableper 48 CFR 31.205-6(p)(3)(ii)
Unallowablclobbyingcosts removedper48 CFR31.205-22
Publicrelationsandadvertisingunallowableper 48 CFR 31.205-1.
Entertainmentunallowableper 48 CFR 31.205-14.
Giftsunallowableper48 CFR 31.205~l3(b)
Interestunallowableper 48 CFR 31.205-20.
Incometaxes unallowablcper 48 CFR 31.201-4
Penaltiesand?nesunallowableper48 CFR 31.205-15(a)
Charitablecontributionsunallowablcper48 CFR 31.2058.
Finnreconcilinglabor adjustmentper 48 CFR 31.20l—4.
7<-—-—-..'-::o~nz-Juana)»
WSDOT Adjustments:.
L Directlyassociatedpayrollcosts relatedto unallowableadvertisingandexcess compensation
=$2,313 unallowableper 48 CFR 31.201—6(a)
Page 2 of2
AGENDA ITEM #2. a)
EXHIBITE-4 -SUBCONSULTANT FEE DETERMINATION UFS Costs
NE31ST STREET BRIDGE REPLACEMENTPROJECT 5/18/2017
PAGE 1 OF 3
DIRECT SALARYCOSTS (DSC)
Personnel Hours @135;E
1 Quality Assurance 22 X $56.97 =$1,253
2 Project Manager 0 X $45.00 =$-
3 Acquisition Specialist 0 X $39.00 =$-
4 Relocation Specialist 0 X =$-
5 SrAdministrative Specialist 4 X $30.00 =$120
Total Hours 4 Subtotal Direct Salary Costs (DSC)=$1,373
Salary Escalation (SE)=5%of DSC =$69
Subtotal (DSC +SE)=S 1,442
Overhead (OH)52.31%of(DSC +SE)=S 754
Fixed Fee (FF)30.00%of (DSC +SE)=$433
TOTAL SALARY COSTS (DSC +SE +OH +FF)=$2,629
DIRECT NONSALARYCOSTS IDNSCI
Mileage 225 miles@ $0.540 $122
Miscellaneous Expendables (photographs,equip rental,etc)
TOTAL REIMBURSABLEEXPENSES (DNSC)=$122
TOTAL AUTHORIZED AMOUNT =$2,750
PAYMENT
Services willbe paid on a DSC multiplier equal to 1.823
AGENDA ITEM #2. a)
EXHIBITE-4 -SUBCONSULTANTFEE DETERMINATION
NE31ST STREET BRIDGE REPLACEMENTPROJECT
PAGE 2 OF 3
Task QA-QC
TASK DESCRIPTION No.
TASK 2.1 -Project Admin &Meetings
UFSSenior
Project Acquistion Relocation Administration
Manager Specialist Specialist Specialist Totals
Precon Meeting
Project Meetings
Site Visits (2 each)
Progress Billings(Assume 2)
TASK 2.2 -RFI's 8:Submittal Review
Assume 3
TASK 2.3 -Change Orders
TASK 2.4 -Inspections
1 Each
TASK 2.5 -Record Drawings
TOTAL ESTIMATED HOURS jijjjjlj
UFS Hours
5/18/2017
AGENDA ITEM #2. a)
EXHIBITE-4
PAGE 3 OF 3
Q'7'Washington State ;=:)nAsApo|rtaFt,ior'1(iuildings-ape ar venue .E.J Department of Transportation P_O_Box 47300
Olympia.WA 93504-7300
360~7D5-7000
TTY:1-BOD-833-6388
www,wsdot.wa.gov
February 27,2016
Universal Field Services
6737 S.85"‘East Avenue
Tulsa,OK 74133
Subject:Acceptance FYE 2016 ICR —Cognizant Review
Dear Mr.Mitch Legel:
We have accepted your firms FYE 2016 Indirect Cost Rate (ICR)of 52.31%based on
the “Cognizant Review”from Stanfield &O'Dell.This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only‘This rate may
be subject to additional review if considered necessary by WSDOT.Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs,based
on the terms and conditions of the respective agreement/contract.
Any other entity contracting with your firm is responsible for determining the
acceptability of the ICR.
If you have any questions,feel free to Contact our office at (360)705-7019 or via email
consultantrates@wsdot.wa.0ov.
Regards;
ERIK K.JONSON
Manager,Consultant Services Office
EKJ:kms
Acceptance ICR Cognizant Review
AGENDA ITEM #2. a)
EXHIBITE-5 -SUBCONSULTANTFEE DETERMINATION MAYE5 TESTINGENGINEERS.INC-
NE 31ST STREET BRIDGE REPLACEMENT PROJECT A TERRACON COMPANY_PAGE 1 OF 7 5/18/2017
DIRECT SALARYCOSTS (DSC)
Task 1.2
P_ersi11<-:-_|Hours B_a_t§A
1 Project Manager 12 X $54.60 =$655
2 Soil Density Testing 30 X $28.50 =$855
3 Concrete Inspection 35 X $28.50 =$998
3 HMADensity Testing 12 X $28.50 =$342
4 Steel Inspection X $36.50 =$-
Total Hours 89 Subtotal Direct Salary Costs(DSC)=$2,850
Salary Escalation (SE)=5%of DSC =$142
Subtotal (osc +SE)=$2,992
Overhead (OH)191.26%of (DSC +SE)=$5,723
Fixed Fee (FF)30.00%of(DSC +SE)=$898
TOTAL SALARY cosrs (osc +SE +on +FF)=$9,613
DIRECT NONSALARY COSTS (DNSC)
Soil Moisture Density 4 $225 $900
Concrete Compressive Test 35 $25 $875
WSDOT T606 Test 1 $550 $550
Seive Analysis 5 $225 $1,125
Sand Equivalent 4 $60 $240
Fractured Face Count 1 $75 $75
HMARice Density 2 $100 $200
HMAIgnition Gradation 2 $250 $500
Uncompacted Void Count 1 $45 $45
HMACore Density $35 $0
HMACore BitCharge $4 $0
TOTAL REIMBURSABLE EXPENSES (DNSC)=$4,510
TOTAL AUTHORIZED AMOUNT =$14,123
PAYMENT
Services will be paid on a DSC multiplier equal to 3.213
AGENDA ITEM #2. a)
LVi
EXHIBITE-5
PAGE 2 OF 7
Washington State
Department of Transportation
Transportation Bulldlng
310 Maple Park Avenue SE.
P.O.Box 47300
Olympla.WA98504-7300
360-705-7000
TTY:1-800-833 -6388
www.wsdct.wa.gov
August 16,2016
Terracon Consultants,Inc.
18001 W.106'“Street,Suite 300
Olathe,KS 66061
Subject:Acceptance FYE 2015 ICR —CPA Repon
Dear Ms.Monica Curls:
We have accepted your ?rms FYE 2015 Indirect Cost Rate (ICR)of 191.26%based
on the “Independent CPA Report,”prepared in accordance with Part 31 of the FAR,by
BKD CPAs &Advisors.Your ICR acceptance is in accordance with 23 CFR 172.7
and must be updated on an annual basis.This rate may be subject to additional review
if considerednecessary by WSDOT and will be applicable for:
X]WSDOT Agreements
IE Local Agency Contracts in Washington State only
Costs billed to agreements/contracts will still be subject to audit of actual costs,based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review.Any other entity contracting with the ?rm is
responsiblefor determining the acceptability of the ICR.
If you have any questions,feel free to contact our office at (360)705-7104 or via
email consultantrates@wsdot.wa.gov..
Regards;
R K.JONSO
Manager,Consultant Services Office
EKJ zkms
Acceptance [CR CPA Report
AGENDA ITEM #2. a)
J771'
EXHIBITE—5
PAGE 3 OF 7
W h'I S!ID::ai"l‘r?1::tofaT$ansportation Memoran ClUIll
August 1],ZOI6
TO:Erik Jonson,Contracting Services Manager
FROM:Schatzie Harvey,Agreement Compliance Audit Manage§j‘\.,
SUBJECT:Terracon Consultants,Inc.Indirect Cost Rate for
FiscalYear Ended December 31,2015
We accept the audit work performed by BKD CPAs &Advisors related to the Terracon
Consultants Indirect Cost Rate for the above referenced?scal year.BKD audited the
Terraeon Consultants indirect costs for compliancewith Federal AcquisitionRegulations
(FAR),Subpart 3].Our of?ce did not review their audit work‘
Based on our acceptance of the CPA’s audit,we are issuing this memo establishing the
Terracon Consultants Indirect Cost Rate for ?scal year ending December 31,2015 at
I9126%of direct labor (rate includes 0.52%FCCM).
Costs billed to agreements will still be subject to audit ofactual costs,based on the terms
and conditions of the respective agreement.
This was not a cognizantreview.Any other entity contracting with the ?mi is
responsible for determining the acceptability of the Indirect Cost Rate.
If you have any questions,feel free to call me at (360)705-7006,or via email at
harveys@wsdot.wa,gov.
Attachment
cc:Steve McKemey
File
DOTForm700-D05EF
Revised5199
.4-
1'
lsi
AGENDA ITEM #2. a)
EXHIBITE-5
PAGE 4 OF 7
Terracon Consultants,Inc.
Statement of DirectLabor,Fringe Benefits and General Overhead
Year Ended December 31,2015
Nonallowable Allowable “/6of Direct
Total costs Costs Labor
Direct Labor
Terracon $125,408,107 $125,408,107 100.00%
Overhead on Direct Labor .
Vacation,sick,holidayleave $20,079,221 3 20,079,221
Payrolltaxes 18,340,560 18,340,560
Groupinsurance 24,659,365 _24,659,365
Workers‘compensationinsurance 2,878,396 2,878,396
Pro?t sharing/401(k).7,463,678 7,463,678
73,421,220 73,421,220 58.55%
General and Administrative Overhead Costs
Indirect/administrativelabor 95,236,758 $(9,613,318)(1)85,623,440
Travel expense 7,952,953 (1,979,885)(3)5,973,067
Depreciationexpense 3,455,896 -3,455,896
Amortizationexpense 6,977,738 (6,977,738)(3)-
Gain —sale of assets (95,557)-(95,557)
Rent—office 15,601,110 -15,601,110
Insurance—general 2,839,641 -2,839,641
Insurance—professionalliability 7,208,260 -7,208,260
Telephone 6,138,761 -6,138,761
Labexpenseand supplies 2,195,000 -2,195,000
Supplies 3,989,264 -3,989,264
Equipmentrepairsand maintenance 1,314,721 -1,314,721
Fleet expense 2,850,721 -2,850,721
Maintenancecontracts 34,155 -34,155
Licensesand taxes 784,467 -784,467
Equipmentrental 167,700 -167,700
Propertytax 257,733 -257,733
Ot?ee expense 1,489,435 -1,489,435
Printingexpense 349,130 (71,511)(4)277,619
Photocopyexpense 1,376,129 -1,376,129
Dataprocessing 5,940,281 -5,940,281
Utilities ,2,333,761 -2,333,761
Buildingrepairandmaintenance 3,340,269 -3,340,269
Provisionfordoubtfulaccounts 422,806 (422,806)(5)-
Dues andsubscriptions 1,931,253 (58,062)(6)1,873,191
Client development 2,495,729 (1,465,110)(7)1,030,619
Temporaryo?ice help 2,619,178 -2,619,178
Freight/postageexpense 774,009 -774,009
Professionalfees 1,767,701 (418,078)(8)1,349,623
Donations 330,500 (330,500)(9)-
Employeeexpense 2,423,700 (1,691,063)(I0)732,637
Health and safety 380,444 (25,300)(I6)355,144
Employeerelocation 442,865 (52,172)(II)390,693
Employeeeducationandtraining 2,455,621 ~,2,455,621
Interestexpense 213,875 (213,875)(/2)--
Recruitingfeesand expense 602,035 -602,035
Interestincome (97,679)97,679 (I3)-
Other income 78,071 (411,696)(14)(333,625)
Otherexpenses 835,686 420 (I5)836,106
189,414,120 (23,633,0l§)165,781,104 132.19%
_TotalOverhead S 262,835,340 3 (23,633,016)3 239,202,324 19o,74%
See Notes to Statement of DirectLabor,Fringe Bene?ts and General Overhead 3
AGENDA ITEM #2. a)
FAR References and Notes:
(1)31.205-l(t)(]-3)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
(9)
EXHIBITE-5
PAGE 5 OF 7
Terracon Consultants,Inc.
Statement of Direct Labor,Fringe Benefits and General Overhead
31.205-27
31.205-3
31-205-6(b)
31-205-6(b)
31.205-6(g)
31.205-l
31.205-1(1)(7)
31.205-14
31.205-46
31.205-46
31.205-SJ
31.205-49
31.205-1
3l.205-3
31.205-22
31.205-l
31.205-l4
31.205-27
31.205-41
31205-8
(10)31205.13
(11)31205-35
(12)31.205-20
(13)31,205.20
(14)31201-5
(15)31.205-15
31.205-l9(2)(vi)
(16)31205-13
(Continued)
Year Ended December 31,2015
Marketing,lobbyingand any laborassociated with unallowableactivitiesare unallowable.
Labor relatedto acquisitionsis unallowable.
Labor related to Bad Debt Collection istunallowable.
Stock Options/StockBonuses are unallowable.
Certain payments to employees/of?cers made unallowabledue to reasonableness.
Payments madefor severance not pursuant to a formalpolicyare unallowable.
Travel relatedto unallowablepublicrelationsandadvertisingcosts.
Costs of membershipsin civic organizationsare unallowable.
Entertainmentcosts are unallowable.
Lodging,Meals,Per Diem in excess of GSA JTR Rates are unallowable.
Auto Allowanceis an unallowableexpense.
Costs of alcoholicbeverages are unallowable.
Costs for amortizationof intangibleassets and goodwillare unallowable.
Cost formarketingmaterials-brochures and directmail publicationsare unallowable.
Estimated lossesarising from uncollectibleaccounts receivableare unallowable.
Lobbyingcosts,paid as a percentage of professionaldues,are unallowable.
Costs for promotionalactivities andtrade showsare unallowable.
Entertainmentcosts are unallowable.
Professionalcosts paidrelated to acquisitionsandreorganizationare unallowable.
Costs incurredrelatedto Federalincome taxes are unallowable.
Contributionsand gi?s are unallowable.
Costs for ticketsshows/sportingevents,picnics,partiesare unallowable.
Lump sum payments in excess of $5,000 are unallowable.
Interest eitpenseisunallowable.
Interest incomeisunallowable.
Credits relatedto allowable costs have been allowed.
Costs of fines and penaltiesrelatedto traffic violationsare unallowable.
Key man insuranceis unallowable.
Costs of undistributedspot bonuses are unallowable.
See Notes to Statement of Direct Labor,Fringe Benefits and General Overhead 4
AGENDA ITEM #2. a)
EXHIBITE-5
PAGE 6 OF 7
_'|'erracon Consultants,Inc.
Notes to Statement of Direct Labor,Fringe Benefits and General Overhead
December 31,2015
Note 8:Facilities Capital Cost-of-Money Factor
The cost-of-moneyrate hasbeen calculatedinaccordance withFAR §31.205-10 using average net
book values of equipmentand facilitiesmultipliedby the average treasury rate for the year ended
December31,2015.Equipmentand facilitiesinclude furniture and ?xtures,computer equipment,
software andleasehold improvements.The calculationis as follows:
Average Book Value for 2015 $29,105,421
Average treasury rate 2.25%
Cost of facilities capital ’
$554,372
Direct laborbase
I
$125,403 107
Cost of facilities capitalpercentage
I
052%
Note 9:Direct Cost Accounts
The Statement of Direct Labor,Fringe Bene?ts and General Overhead schedule providesa detail
listing of the directcost accounts not includedon the overheadpool.This list includescosts for
subcontract labor,drilling equipment and supplies,depreciation,equipment rental,travel and
environmental/wellsupplies.
Note 10:Subsequent Events
Subsequent events have beenevaluatedthroughthe date of the Independent Auditor’s Report,
which is the date the ?nancial statement was availableto be issued.
10
AGENDA ITEM #2. a)
EXHIBITE-5
PAGE 7 OF 7
_.—.—....:._..-_—._—— x —p—.—.q--—_.:._.___——.-_n—-.—_..._
§._‘_Ql\‘TRACTOR CERT[FL_C_TA.T‘IfONOFFJ.NAI_,Il\§_D_l_REC'T'COST
FinnName:Terrace];Consultants,Inc.
IndirectCos!Rate:__190.74%
»-
FacilitiesCapital Cost of Money:0.52%
Datem"Preparalion:May 23.2016
FiscalYear Covered:01[0l[20l5 to l2[31/2015
_
I.the m2dc:'sigI:cd,car/1_‘;_‘i-1/ml/lmrc'rm'ic'wcdIl:eit;/'orm(m'onztscdto¢4.s'1al2li.s-l2_/inalindirect
cos!ratcs?arI/1c./isca/periodasindicaieclin thisaudit.and to {he beslqfnzye/m01s'lcc/ge
belie/.‘
and
I)Allcos!used lu csrablislyfinnl indirvclcosts rates are allowab/c'in acc-0rdancr'will:rlzq
applicable ('05!princzjnle.s'Q/‘I/mFea’w-a/,4cqm1ciriouRegu/a(_ions(F._~1R)0,/Title48',Code
ofFedemIRc-gzrlarions(CFR).Part 3/.
2)T/ulvsnbnzim-claudit (inc/u.§i1°e o_/‘indirectcosts)does‘noiincludeany costs n-ln'c/1are
cxpI'cssIyunalloaml:-/cunder the cos!jJI'iIl('i]J/csqfrlm FARoj'4r‘?C‘FI?3}.
AddiI1'onaI/_1.',I cert;/_i'(hat all lmownnmlerial n'ansacn'c'msor evenrsI/mtlmveoc:cm'rr3dr{[/coring
lIw_/irm'.s-ou‘ncI°.\'l21'/J.nrgcmizalian.mm’im/ircclc'u.x°I.s'have beencli.s'r.'lr:.s'ec/.
-e ,..,§>\"--.4 "'\\K:"~.Signature:''-
Namcof'Ccru'fyin_gOfficial:Doug D.Loyeridge
Title:Controller 1Vice President
Date of Cerli?calionm:lune30 20 16
AGENDA ITEM #2. a)
Exhibit F
Title VIAssurances
During the performance of this AGREEMENT,the CONSULTANT,for itself,its assignees,and successors
in interestagrees as follows:
I.
WSDOT Form 140-089 EF Exhibit F
Compliance with Regulations:The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY,Title 49,Code of Federal Regulations,
Part 2I,as they may be amended from time to time (hereinafter referred to as the “REGULATIONS”),
which are herein incorporated by reference and made a part of this AGREEMENT.
.Non-discrimination:The CONSULTANT,with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race,color,sex,or national origin in the selection and retention
of sub-consultants,including procurement of materials and leases of equipment.The CONSULTANT
shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS,including employment practices when this AGREEMENT covers a program set forth
in Appendix B of the REGULATIONS.
Solicitations for Sub-consultants,Including Procurement of Materials and Equipment:In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract,including procurement of materials or leases of equipment,each potential sub-
consultant or supplier shall be noti?ed by the CONSULTANT of the CONSULTANT’s obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race,color,
sex,or national origin.
Information and Reports:The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto,and shall permit access to its books,records,
accounts,other sources of information,and its facilities as may be determined by the AGENCY,the
STATE,or the Federal Highway Administration (FHWA)to be pertinent to ascertain compliancewith such
REGULATIONS,orders and instructions.Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information,the CONSULTANT shall
so certify to the AGENCY,the STATE,or the FHWA as appropriate,and shall set forth what efforts it has
made to obtain the information.
.Sanctions for Non-compliance:In the event of the CONSULTANT’s non-compliance with the non-
discrimination provisions of this AGREEMENT,the AGENCY shall imposesuch AGREEMENT sanctions
as it,the STATE,or the FHWA may determine to be appropriate,including,but not limited to:
-Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT
complies,and/or;
-Cancellation,termination,or suspension of this AGREEMENT,in whole or in part.
Incorporation of Provisions:The CONSULTANT shall include the provisions of paragraphs (I)through
(5)in every subcontract,including procurement of materials and leases of equipment,unless exempt by the
REGULATIONS,or directives issued pursuant thereto.The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the STATE,the AGENCY,or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided,however,that in the event a CONSULTANT becomes involved in,or is threatened with,
litigation with a sub-consultant or supplier as a result of such direction,the CONSULTANT may request
the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and,in
addition,the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States‘Agreement Number:CAG-I7-074
Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #2. a)
Exhibit G
Certification Documents
Exhibit G-1(a)Certi?cation of Consultant
ExhibitG—l(b)Certi?cation of City of Renton
Exhibit (3-2 Certi?cation Regarding Debarment,Suspension and ()thcr Responsibility Matters —
Primary Covered Transactions
Exhibit G-3 Certi?cation Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certi?cate o1‘Current Cost or Pricing Data
Agreement Number:CAG-17-074
wsoor Form 140-039 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #2. a)
Exhibit G-1(a)Certification of Consultant
I hereby certify that I am the and duly authorized representative of the ?rm of
BergerABAM Inc.
whose address is
33301 Ninth Avenue S.,Suite 300,Federal Way,WA 98003
and that neither the above ?rm nor 1have:
a)Employed or retained for a commission,percentage,brokerage,contingent fee,or other consideration,
any ?rm or person (other than a bona ?de employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b)Agreed,as an express or implied condition for obtaining this contract,to employ or retain the services of
any ?rm or person in connection with carrying out this AGREEMENT;or
c)Paid,or agreed to pay,to any ?rm,organization or person (other than a bona ?de employee working solely
for me or the above CONSULTANT)any fee,contribution,donation,or consideration of any kind for,or in
connection with,procuring or carrying out this AGREEMENT;except as hereby expressly stated (if any);
I acknowledge that this certi?cate is to be furnished to the City of Renton
and the Federal Highway Administration,U.S.Department of Transportationin connection with this
AGREEMENT involving participation of Federal-aid highway funds,and is subject to applicable State and
Federal laws,both criminal and civil.
BergerABAM Inc.
Consultant(FirmName)
Signature(AuthorizedOfficialofConsultant)Date
Agreement Number:CAG-I7-074
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #2. a)
Exhibit G-1(b)Certification of City of Renton
I hereby certify that I am the:
Certi?ed Authority (CA)
D Other
of the City of Renton
C
,and BergerABAM,Inc.
or its representative has not been required,directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a)Employ or retain,or agree to employ to retain,any ?rm or person;or
b)Pay,or agree to pay,to any ?rm,person,or organization.any fee,contribution,donation,or consideration
of any kind;except as hereby expressly stated (if any):
I acknowledge that this certi?cate is to be furnished to the City of Renton
and the Federal Highway Administration,U.S.Department of Transportation,in connection with this
AGREEMENT involving participation of Federal—aidhighway funds,and is subject to applicable State and
Federal laws,both criminal and civil.
Signature Date
Agreement Number:CAG-17-074
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #2. a)
Exhibit G-2 Certification Regarding Debarment,Suspension and Other
Responsibility Matters -Primary Covered Transactions
1.The prospective primary participant certi?es to the best of its knowledge and belief,that it and its principals:
A.Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily
excluded from covered transactions by any Federal department or agency;
B.Have not within a three (3)year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain,or performing a public (Federal,State,or local)transaction or contract under
a public transaction;violation of Federal or State anti-trust statues or commission of embezzlement,
theft,forgery,bribery,falsi?cation or destruction of records,making false statements,or receiving
stolen property;
C.Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal,State,or local)with commission of any of the offenses enumerated in paragraph (l)(b)
of this certi?cation;and
D.Have not within a three (3)year period preceding this application /proposal had one or more public
transactions (Federal,State and local)terminated for cause or default.
11.Where the prospective primary participant is unable to certify to any of the statements in this certi?cation,
such prospective participant shall attach an explanation to this proposal.
BergerABAM Inc.
Consultant(FirmName)
Signature(AuthorizedOfficialofConsultant)Date
Agreement Number:CAG-17-074
WSDOTForm 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #2. a)
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participantcerti?es,by signing and submitting this bid or proposal,to the best of his or her
knowledge and belief,that:
1.No Federal appropriatedfunds have been paid or will be paid,by or on behalf of the undersigned,to any
person for in?uencing or attempting to in?uence an of?cer or employee of any Federal agency,a Member
of Congress,an of?cer or employee of Congress,or any employee of a Member of Congress in connection
with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,
the entering into of any cooperative AGREEMENT,and the extension,continuation,renewal,amendment,
or modi?cation of Federal contract,grant,loan or cooperative AGREEMENT.
2.if any funds other than Federal appropriated funds have been paid or will be paid to any person for
in?uencing or attempting to in?uence an of?cer or employee of any Federal agency,a Member of Congress,
an o?icer or employee of Congress,or an employee of a Member of Congress in connection with this
Federal contract,grant,loan or cooperative AGREEMENT,the undersigned shall complete and submit
Standard Form -LLL,“Disclosure Form to Report Lobbying,”in accordance with its instructions.
This certi?cation is a material representation of fact upon which reliance was placed when this transaction
was made or entered into.Submission of this certi?cation is a prerequisite for making or entering into
this transaction imposedby Section 1352,Title 31,U.S.Code.Any person who fails to ?le the required
certi?cation shall be subject to a civil penalty of not less than $l0,000.00,and not more than $100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certi?cation be included in all lower tier sub-contracts,which exceed $100,000,
and that all such sub-recipients shall certify and disclose accordingly.
BergerABAM Inc.
Consultant(FirmName)
Signature(AuthorizedOfficialofConsultant)Date
Agreement Number:CAG-17-074
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #2. a)
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that,to the best of my knowledge and belief,the cost or pricing data (as de?ned in section
2.101 of the Federal Acquisition Regulation (FAR)and required under FAR subsection 15.403-4)submitted,
either actually or by speci?c identi?cation in writing,to the Contracting Of?cer or to the Contracting Of?cer’s
representative in support of NE 31st Steet Bridge Replacement Project ’are accurate,complete,and current
as of April 1,2017 ".
This certi?cation includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing
rate AGREEMENT’s between the offer or and the Government that are part of the proposal.
Firm:BergerABAM Inc.
Vice President
Signature Title
Date of Execution***:
*Identify the proposal.quotation.request forpricing adjustment.or other submission involved.giving the appropriate identifying number (e.g.project title.)
“Insert the day.month.and year,when pricenegotiations were concluded and priceAGREEMENT was reached.
***Insert the day,month.andyear.of signing.which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:CAG-17-074
wsoor Form 140-039 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #2. a)
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identi?ed in Section XII,Legal Relations
and Insurance of this Agreement is amended to $No change
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of $No change
Such insurance coverage shall be evidenced by one of the following methods:
-Certi?cate of Insurance.
-Self-insurance through an irrevocable Letter of Credit from a quali?ed ?nancial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims,including claim amounts already reserved against the fund,safeguards established for payment
from the fund,a copy of the latest annual ?nancial statements,and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as speci?ed above exceed
$1 million per occurrence or the value of the contract,whichever is greater,thenjusti?cation shall be submitted
to the Federal Highway Administration (FHWA)for approval to increase the minimum insurance limit.
If FHWA approval is obtained,the AGENCY may,at its own cost,reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes:Cost of added insurance requirements:$N0t applicable
-Include all costs,fee increase,premiums.
-This cost shall not be billed against an FHWA funded project.
-For ?nal contracts,include this exhibit.
Agreement Number:CAG-17-074
WSDOTForm 140-089 EF Exhibit H Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #2. a)
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a
nature that exceeds the accepted standard of care.ln addition,it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s)is Identi?ed by Agency’s Project Manager
At the ?rst indication of potential consultant design error(s),the ?rst step in the process is for the Agency’s
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s).For federally funded projects,‘the Region Local Programs Engineer should be informed and
involved in these procedures.(Note:The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager,who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s)and the magnitude of the alleged error(s),and with the
Director of Public Works or Agency Engineer’s concurrence,the project manager obtains more detailed
documentation than is normally required on the project.Examples include:all decisions and descriptions
of work;photographs,records of labor,materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further,the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s)and the magnitude of the alleged
error(s).The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s)issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s)with the consultant have been completed regarding the consultant’s alleged design
error(s),there are three possible scenarios:
-It is determined via mutual agreement that there is not a consultant design error(s).If this is the case,
then the process will not proceed beyond this point.
-It is determined via mutual agreement that a consultant design error(s)occurred.If this is the case,
then the Director of Public Works or Agency Engineer,or their representatives,negotiate a settlement
with the consultant.The settlement would be paid to the agency or the amount would be reduced from
the consultant’s agreement with the agency for the services on the project in which the design error
took place.The agency is to provide LP,through the Region Local Programs Engineer,a summary
of the settlement for review and to make adjustments,if any,as to how the settlement affects federal
reimbursements.No further action is required.
0 There is not a mutual agreement regarding the alleged consultant design error(s).The consultant may
request that the alleged design error(s)issue be forwarded to the Director of Public Works or Agency
Engineer for review.If the Director of Public Works or Agency Engineer,after review with their legal
counsel,is not able to reach mutual agreement with the consultant,proceed to Step 5.
Agreement Number:CAG-17-074
WSDOT Form 140-089 EF Exhibit!Page 1 of 2
Revised 10/30/2014
AGENDA ITEM #2. a)
Step 5 Forward Documents to Local Programs
For federally funded projects all available information,including costs,should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA.LP will meet
with representatives of the agency and the consultant to review the alleged design error(s),and attempt
to ?nd a resolution to the issue.If necessary,LP will request assistance from the Attorney General’s Of?ce
for legal interpretation.LP will also identify how the alleged error(s)affects eligibility of project costs
for federal reimbursement.
-If mutual agreement is reached,the agency and consultant adjust the scope of work and costs
to re?ect the agreed upon resolution.LP,in consultation with FHWA,will identify the amount
of federal participation in the agreed upon resolution of the issue.
-If mutual agreement is not reached,the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number:CAG-17-074
WSDOTForm 140-089 EF Exhibit I Page 2 of 2
Revised 10/30/2014
AGENDA ITEM #2. a)
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s)on a consultant agreement.The following
procedures should only be utilized on consultant claims greater than $1,000.If the consultant’s claim(s)are a total
of $1,000 or less,it would not be cost effective to proceed through the outlined steps.It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement’s scope of work,they may be entitled to a claim.The ?rst step that must be completed
is the request for consideration of the claim to the Agency’s project manager.
The consultant’s claim must outline the following:
°Summation of hours by classi?cation for each ?rm that is included in the claim;
-Any correspondencethat directed the consultant to perform the additional work;
-Timeframe of the additional work that was outside of the project scope;
-Summary of direct labor dollars,overhead costs,pro?t and reimbursable costs associated with
the additional work;and
-Explanationas to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1,the next step in the process is to forward the request to the
Agency’s project manager.The project manager will review the consultant’s claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim.If the
FHWA is participating in the project’s funding.forward a copy of the consultant’s claim and the Agency’s
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer.If the claim is not eligible for federal participation,paymentwill need to be from
agency funds.
If the Agency project manager,Director of Public Works or Agency Engineer,WSDOT Local Programs
(if applicable),and FHWA (if applicable)agree with the consultant’s claim,send a request memo,including
backup documentation to the consultant to either supplement the agreement,or create a new agreement
for the claim.After the request has been approved,the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim.Inform the consultant that the ?nal payment for
the agreement is subject to audit.No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant’s claim,proceed to step 3 of the procedures.
Agreement Number:CAG-17-O74
WSDOTForm 140-089 EF Exhibit J Page 1 of 2
Revised 10/30/2014
AGENDA ITEM #2. a)
Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s)
If the Agency does not agree with the consultant’s claim,the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
Copy of information supplied by the consultant regarding the claim;
Agency’s summation of hours by classi?cation for each ?rm that should be included in the claim;
Any correspondence that directed the consultant to perform the additional work;
Agency’s summary of direct labor dollars,overhead costs,pro?t and reimbursable costs associated
with the additional work;
Explanationregarding those areas in which the Agency does/does not agree with the consultant’s
claim(s);
Explanation to describe what has been instituted to preclude future consultant claim(s);and
Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim,or portions thereof,which may include getting Agency Council or Commission approval (as
appropriateto agency dispute resolution procedures).If the project involves federal participation,obtain
concurrence from WSDOT Local Programs and FHWA regarding ?nal settlement of the claim.If the claim
is not eligible for federal participation,payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing)the consultant of their ?nal
decision regarding the consultant’s claim(s).Include the ?nal dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim.Inform the consultant that the ?nal payment for the agreement is subject to audit.
WSDOT Form 140-089 EF Exhibit J
Agreement Number:CAG-17-074
Page 2 of 2
Revised 10/30/2014
AGENDA ITEM #2. a)
AB - 1924
City Council Regular Meeting - 12 Jun 2017
SUBJECT/TITLE: Renton Avenue South Resurfacing Project Professional Services
Agreement with Gray & Osborne, Inc.
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: James Wilhoit, Project Manager
EXT.: 7319
FISCAL IMPACT SUMMARY:
The Renton Avenue South Resurfacing Project has a design budget of $280,000. The design agreement with
Gray & Osborne, Inc. is $125,283.03 and is considered to be within budget.
SUMMARY OF ACTION:
The Renton Avenue South Resurfacing Project will install a 3-inch overlay along a 0.59 mile segment of Renton
Avenue South from South 130th Street to Hardie Avenue SW/Taylor Avenue NW. This project is expected to
extend the life of the pavement by 12-15 years. In addition to the overlay, the project includes curb ramp
retrofits and pedestrian access improvements. The project is included in the Transportation Improvement Plan
(TIP) for design completion in 2018 and construction in 2019.
The professional services agreement with Gray & Osborne, Inc., includes preliminary design and associated
studies, investigation, surveying and mapping and completed construction contract bid documents. If needed,
other work such as construction support services and construction management may be added as future
amendments at the City’s discretion.
Gray & Osborne, Inc. submitted a statement of qualifications for this project in response to a request for
qualifications issued by the City in October 2016. Based on the submitted qualifications Gray & Osborne, Inc.
was among three finalists selected for interview earlier this year by a panel of Transportation Systems Division
staff members. As the highest scorer of those interviewed by the panelists, Gray & Osborne, Inc. was invited to
submit a proposal for the design services for this project.
EXHIBITS:
A. Professional Services Agreement
B. Cost Proposal
C. Independent Estimate
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the professional services agreement with Gray & Osborne, Inc.
in the amount of $125,283.03 for design of the Renton Avenue South Resurfacing Project.SN
AGENDA ITEM #3. a)
Local Agency A&E Professional Services
Negotiated Hourly Rate Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba's):
Address Federal Aid Number
_
UBINumber Federal TINor SSN Number
Execution Date Completion Date
1099 Form Required Federal Participation
D Yes No IZIYes D No
Project Title
Renton Avenue South Resurfacing
Description of Work
The project calls for design of a grind and overlay on Renton Avenue South between Taylor Avenue and South
130th Street to include curb ramp retro?ts and pedestrian access improvements.This Agreement provides
design services to completedbid documents.
No DBE Participation
|:|Yes IZINo MBEParticipation
No WBE Participation
[Z]No SBE Participation
Maximum Amount Payable:$125,283.03
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of ElectronicEngineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certi?cation Documents
Exhibit ll Liability Insurance Increase
Exhibit I Alleged Consultant Design Error Procedures -Not Applicable
Exhibit J Consultant Claim Procedures
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 14
Revised 4/10/201 5
AGENDA ITEM #3. a)
THIS AGREEMENT,made and entered into as shown in the “Execution Date”box on page one (1)of this
AGREEMENT,betweenthe ,
hereinafter called the “AGENCY,”and the “Firm /Organization Name”referenced on page one (1)of this
AGREEMENT,hereinafter called the “CONSULTANT.”
WHEREAS,the AGENCY desires to accomplish the work referenced in “Description of Work”on page one (1)
of this AGREEMENT and hereafter called the “SERVICES;”and does not have suf?cient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistanceof a CONSULTANT to provide
the necessary SERVICES;and
WHEREAS,the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration,if applicable,and has signified a willingness to furnish consulting services to
the AGENCY.
NOW,THEREFORE,in consideration of the terms,conditions,covenants,and performance contained herein,
or attached and incorporatedand made a part hereof,the parties hereto agree as follows:
I.General Description of Work
The work under this AGREEMENT shall consist of the above-describedSERVICESas herein de?ned,and
necessary to accomplish the completed work for this project.The CONSULTANT shall furnish all services,labor,
and related equipment and,if applicable,sub-consultantsand subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II.General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A”attached
hereto and by this reference made a part of this AGREEMENT.The General Scope of Work was developed
utilizing performance based contracting methodologies.
Ill.General Requirements
All aspects of coordinationof the work of this AGREEMENT with outside agencies,groups,or individualsshall
receive advance approval by the AGENCY.Necessary contacts and meetings with agencies,groups,and/or
individuals shall be coordinated through the AGENCY.The CONSULTANT shall attend coordination,progress,
and presentation meetings with the AGENCY and/or such State,Federal,Community,City,or County officials,
groups or individuals as may be requested by the AGENCY.The AGENCY will provide the CONSULTANT
suf?cient notice prior to meetings requiring CONSULTANT participation.The minimumrequired hours or days’
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.”
The CONSULTANTshall prepare a monthly progress report,in a form approved by the AGENCY,which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
suf?cient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT,any sub-consultants,and the AGENCY shall comply with all Federal,State,and local laws,
rules,codes,regulations,and all AGENCY policies and directives,applicable to the work to be performed under
this AGREEMENT.This AGREEMENT‘shall be interpretedand construed in accordance with the laws of the State
of Washington.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 2 of 14
Revised 4/10/2015
AGENDA ITEM #3. a)
Participationfor Disadvantaged Business Enterprises (DBE)or Small Business Enterprises (SBE),if required,
per 49 CFR Part 26,shall be shown on the heading of this AGREEMENT.If DBE ?rms are utilized at the
commencement of this AGREEMENT,the amounts authorizedto each ?nn and their certi?cation number will
be shown on Exhibit “B”attached hereto and by this reference made part of thisAGREEMENT.If the Prime
CONSULTANT is a DBE certi?ed ?rm they must comply with the Commercial Useful Function (CUF)regulation
outlined in the AGENCY’s “DBE Program Participation Plan”and perform a minimum of 30%of the total amount
of thisAGREEMENT.It is recommended,but not required,that non-DBE Prime CONSULTANTS perform
a minimum of 30%of the total amount of this AGREEMENT.
The CONSULTANT,on a monthly basis,is required to submit DBE Participation of the amounts paid to all DBE
firmsinvoiced for this AGREEMENT.
All Reports,PS&E materials,and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic ?les,prepared by the CONSULTANT,must meet the requirements as outlined in Exhibit “C —
Preparation and Delivery of ElectronicEngineering and other Data.”
All designs,drawings,speci?cations,documents,and other work products,including all electronic ?les,prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES,and are the property of the AGENCY.Reuse by the AGENCY or by others,acting through or
on behalf of the AGENCY of any such instrumentsof service,not occurring as a part of this SERVICE,shall be
without liability or legal exposure to the CONSULTANT.
Any and all notices or requests requiredunder this AGREEMENT shall be made in writing and sent to the other
party by (i)certi?ed mail,return receipt requested,or (ii)by email or facsimile,to the address set forth below:
If to AGENCY:If to CONSULTANT:
Name:James Wilhoit,P.E.Name:Michael B.Johnson,P.E.,President
Agency:City of Renton Agency:Gray &Osborne,Inc.
Address:1055 South Grady Way Address:701 Dexter Avenue North,Suite 200
City:Renton State:WA Zip:98057 City:Seattle State:WA Zip;98109
Email:jwilhoit@rentonwa.gov Email:mjohnson@g-o.com
Phone;(425)430-6615 Phone:(206)284-0860
Facsimile:Facsimile:(206)283-3206
IV.Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of thisAGREEMENT until authorized in writing
by the AGENCY.All work under this AGREEMENT shall conform to the criteriaagreed upon detailed in the
AGREEMENT documents.These SERVICES must be completed by the date shown in the heading of this
AGREEMENT titled “Completion Date.”
The established completion time shall not be extended becauseof any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY,or because of
unavoidable delays caused by an act of GOD,governmental actions,or other conditions beyond the control of the
CONSULTANT.A prior supplementalAGREEMENT issued by the AGENCY is required to extend the established
completion time.
Agreement Number:
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V.Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter.Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor,materials,supplies,equipment,and incidentals necessary to complete SERVICES.
The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.cc fr.gov).
A.Hourly Rates:Hourly rates are comprised of the following elements -Direct (Raw)Labor,Indirect Cost Rate,
and Fixed Fee (Pro?t).The CONSULTANT shall be paid by the AGENCY for work done,based upon the
negotiated hourly rates shown in Exhibits “D”and “E”attached hereto and by reference made part of this
AGREEMENT.These negotiated hourly rates will be accepted based on a review of the CONSULTANT’s
direct labor rates and indirect cost rate computations and agreed upon ?xed fee.The accepted negotiated
rates shall be memorialized in a ?nal written acknowledgement between the parties.Such ?nal written
acknowledgement shall be incorporated into,and become a part of,thisAGREEMENT.The initiallyaccepted
negotiated rates shall be applicable from the approval date,as memorialized in a ?nal written acknowledgement,
to 180 days following the CONSULTAN'l"s ?scal year end (FYE)date.
The direct (raw)labor rates and classi?cations,as shown on Exhibits “D"and “E”shall be subject to
renegotiations for each subsequent twelve (12)month period (I 80 days following FYE date to 180 days
following FYE date)upon written request of the CONSULTANT or the AGENCY.The written request must
be made to the other party within ninety (90)days following the CONSULTANT’s FYE date.If no such written
request is made,the current direct (raw)labor rates and classi?cations as shown on Exhibits “D”and “E”,
will remain in effect for the twelve (12)month period.
Conversely,if a timely request is made in the manner set forth above,the parties will commence negotiations
to determine the new direct (raw)labor rates and classi?cations that will be applicable for the twelve (12)
month period.Any agreed to renegotiated rates shall be memorialized in a ?nal written acknowledgement
between the parties.Such ?nal written acknowledgement shall be incorporated into,and becomea part of,this
AGREEMENT.If requested,the CONSULTANT shallprovide current payroll register and classi?cations to aid
in negotiations.If the parties cannot reach an agreement on the direct (raw)labor rates and classi?cations,the
AGENCY shall perform an audit of the CONSULTANT’s books and records to detemiine the CONSULTANT’s
actual costs.The audit ?ndings will establish the direct (raw)labor rates and classi?cations that will be
applicable for the twelve (12)month period.
The ?xed fee as identi?ed in Exhibits“D”and “E”shall represent a value to be applied throughout the life
of the AGREEMENT.
The CONSULTANT shall submit annually to the AGENCY an updated indirectcost rate within 180 days of the
close of its ?scal year.An approved updated indirectcost rate shall be included in the current ?scal year rates
under this AGREEMENT,even if/when other components of the hourly rate are not renegotiated.These rates
will be applicable for the twelve (12)month period.At the AGENCY’s option,a provisional and/or conditional
indirect cost rate may be negotiated.This provisional or conditionalindirectrate shall remain in e?°ect until the
updated indirect cost rate is completed and approved.Indirect cost rate costs incurred during the provisional
or conditionalperiod will not be adjusted.The CONSULTANT may request an extension of the last approved
indirect cost rate for the twelve (12)month period.These requests for provisional indirectcost rate and/or
extension will be considered on a case-by-case basis,and if granted,will be memorialized in a ?nal written
acknowledgement.
The CONSULTANT shall maintain and have accessible support data for veri?cation of the components of the
hourly rates,i.e.,direct (raw)labor,indirect cost rate,and ?xed fee (pro?t)percentage.The CONSULTANT
shall bill each employee’s actual classi?cation,and actual salary plus indirect cost rate plus ?xed fee.
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B.Direct Non-Salary Costs:Direct Non-Salary Costs will be reimbursed at the actual cost to the CONSULTANT.
These charges may include,but are not limited to,the following items:travel,printing,long distancetelephone,
supplies,computer charges and fees of sub-consultants.Air or train travel will be reimbursed only to lowest
price available,unless otherwise approved by the AGENCY.The CONSULTANT shall comply with the
rules and regulations regarding travel costs (excluding air,train,and rental car costs)in accordance with the
WSDOT’s Accounting Manual M 13-82,Chapter l0 ~Travel Rules and Procedures,and all revisions thereto.
Air,train and rental card costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR)
Part 31.205-46 “Travel Costs.”The billing for Direct Non—salaryCosts shall include an itemized listing of the
charges directly identi?able with these SERVICES.The CONSULTANT shall maintainthe original supporting
documents in their of?ce.Copies of the original supporting documentsshall be supplied to the STATE upon
request.All above charges must be necessary for the SERVICES provided under this AGREEMENT.
C.MaximumAmount Payable:The Maximum Amount Payable by the AGENCY to the CONSULTANT under
this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one (1.)
The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII,“Extra
Work.”No minimumamount payable is guaranteed under this AGREEMENT.
D.Monthly Progress Payments:Progress payments may be claimed on a monthly basis for all costs authorized in
A and B above.The monthly billings shall be supported by detailed statements for hours expended at the rates
established in Exhibit“D,”including names and classi?cations of all employees,and billings for all direct non-
salary expenses.To provide a means of verifying the billed salary costs for the CONSULTANT’s employees,
theAGENCY may conduct employee interviews.These interviews may consist of recording the names,titles,
salary rates,and present duties of those employees performing work on the SERVICES at the time of the
interview.
E.Final Payment:Final Payment of any balancedue the CONSULTANT of the gross amount earned will be
made promptly upon its veri?cation by the AGENCY after the completionof the SERVICES under this
AGREEMENT,contingent upon receipt of all PS&E,plans,maps,notes,reports,electronicdata,and other
related documents which are required to be furnished under this AGREEMENT.Acceptance of such Final
Payment by the CONSULTANT shall constitute a release of all claims for payment,which the CONSULTANT
may have against the AGENCY unless such claims are speci?cally reserved in writing and transmittedto the
AGENCY by the CONSULTANT prior to its acceptance.Said Final Payment shall not,however,be a bar to
any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may
pursue with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriatenessof any item and at the time
of ?nal audit all required adjustments will be made and re?eeted in a ?nal payment.In the event that such
?nal audit reveals an overpayment to the CONSULTANT,the CONSULTANT will refund such overpayment
to the AGENCY within thirty (30)calendar days of notice of the overpayment.Such refund shall not
constitutea waiver by the CONSULTANT for any claims relating to the validity of a ?nding by the AGENCY
of overpayment.Per WSDOT’s “Audit Guide for Consultants,”Chapter 23 “Resolution Procedures,”the
CONSULTANT has twenty (20)working days after receipt of the ?nal Post Audit to begin the appeal process to
the AGENCY for audit ?ndings.
F.Inspection of Cost Records:The CONSULTANTand their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States,for a period of six (6)years after receipt of ?nal
payment,the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception:if any litigation,claim or audit arising out of,in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6)year period,the cost records and
accounts shall be retained until such litigation,claim,or audit involving the records is completed.
An interimor post audit may be performed on this AGREEMENT.The audit,if any,will be performed by the
State Auditor,WSDOT’s Internal Audit O?ice and /or at the request of the AGENCY’s Project Manager.
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VI.Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A”attached hereto and by
this reference made part ofthis AGREEMENT.
The CONSULTANT shall not subcontractfor the performance of any SERVICE under this AGREEMENT without
prior written permissionof the AGENCY.No permission for subcontracting shall create,between the AGENCY
and sub-consultant,any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit“E”attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identi?ed in each sub-
consultant cost estimateunless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor,indirectcost rate,direct non—salarycosts and ?xed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V “Payment Provisions”herein and shall be
memorializedin a ?nal written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT,and the CONSULTANT shall require
each sub-consultant or subcontractor,of any tier,to abide by the terms and conditionsof this AGREEMENT.With
respect to sub-consultantpayment,the CONSULTANT shall comply with all applicable sections of the STATE’s
Prompt Payment laws as set forth in RCW 39,04,250 and RCW 39.76.01].
The CONSULTANT,sub-recipient,or sub-consultant shall not discriminateon the basis of race,color,national
origin,or sex in the performance of this AGREEMENT.The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts.Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT,which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII.Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person,other than a bona
?de employee working solely for the CONSULTANT,to solicit or secure this contract,and that it has not paid or
agreed to pay any company or person,other than a bona ?de employee working solely for the CONSULTANT,any
fee,commission,percentage,brokerage fee,gift,or any other consideration,contingent upon or resulting from the
award or making of this contract.For breach or violation of this warrant,the AGENCY shall have the right to armul
thisAGREEMENT without liability or,in its discretion,to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee,commission,percentage,brokerage fee,gift,or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT,shall be consideredemployees of the
CONSULTANT only and not of the AGENCY,and any and all claims that may arise under any Workmen’s
CompensationAct on behalf of said employees or other persons while so engaged,and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other
persons while so engaged on any of the work or services provided to be rendered herein,shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage,on a full-or part-time basis,or other basis,during the period of this
AGREEMENT,any professional or technical personnel who are,or have been,at any time during the period of this
AGREEMENT,in the employ of the United States Department of Transportation or the AGENCY,except regularly
retiredemployees,without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
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VIII.Nondiscrimination
During the performance of this AGREEMENT,the CONSULTANT,for itself,its assignees,sub-consultants,
subcontractorsand successors in interest,agrees to comply with the following laws and regulations:
-TitleVI of the Civil Rights Act of 1964 -Civil Rights Restoration Act of 1987
(42 U.S.C.Chapter 21 Subchapter V §2000d (Public Law 100-259)
through 2000d-4a)-American with Disabilities Act of 1990
-Federal-aidHighway Act of 1973 (42 U.S.C.Chapter 126 §12101 et.seq.)
(23 U.S.C.Chapter 3 §324).23 CFR part 200
-RehabilitationAct of 1973 .49 CFR part 21
(29 U.S.C.Chapter 16 Subchapter V §794)
0 Age DiscriminationAct of 1975
(42 U.S.C.Chapter 76 §6101 et.seq.)
In relationto Title VI of the Civil Rights Act of 1964,the CONSULTANT is bound by the provisions of Exhibit “F”
attached hereto and by this reference made part of this AGREEMENT,and shall include the attached Exhibit “F”in
every sub-contract,including procurement of materials and leases of equipment,unless exempt by the Regulations
or directives issued pursuant thereto.
-49 CFR Part 26
-RCW 49.60.180
IX.Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10)days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY,other than for default on the part of the
CONSULTANT,a ?nal payment shall be made to the CONSULTANT for actual hours charged at the time of
termination of this AGREEMENT,plus any direct non-salary costs incurred up to the time of termination of this
AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10)days following receipt by the
CONSULTANT of the notice to terminate.If the accumulated payment made to the CONSULTANT prior to Notice
of Terminationexceeds the total amount that would be due when computed as set forth in paragraph two (2)of this
section,then no ?nal payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event ofa termination for default,the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurredby the CONSULTANT in performing SERVICES
to the date of termination,the amount of SERVICES originally required which was satisfactorily completed to
date of termination,whether that SERVICE is in a form or a type which is usable to the AGENCY at the timeof
termination,the cost to the AGENCY of employing another ?rm to complete the SERVICES required and the
time which may be required to do so,and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination.Under no circumstances shall payment made under this subsection exceed the
amount,which would have been made using the formula set forth in paragraph two (2)of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to
perform is without the CONSULTANT’s or its employee’s fault or negligence,the termination shall be deemed to
be a termination for the convenience of the AGENCY.In such an event,the CONSULTANT would be reimbursed
for actual costs in accordance with the termination for other than default clauses listed previously.
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The CONSULTANT shall,within 15 days,notify the AGENCY in writing,in the event of the death of any member,
partner,or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or
other key personnel assigned to the project or disaf?liation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY,in writing,in the event of the sale or transfer of 50%or
more of the bene?cial ownership of the CONSULTANT within 15 days of such sale or transfer occurring.The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any terrn(s)
of this AGREEMENT.If termination for convenience occurs,?nal payment will be made to the CONSULTANT as
set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT,or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X.Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of thisAGREEMENT as
necessary to correct errors appearing therein,without additional compensation thereof.Should the AGENCY
?nd it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof
changed or revised,the CONSULTANT shall make such revisions as directed by the AGENCY.This work shall be
considered as Extra Work and will be paid for as herein provided under section XIII “Extra Work.”
XI.Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer,whose decision in the matter shall be ?nal and
binding on the parties of this AGREEMENT;provided however,that if an action is brought challenging the
Director of Public Works or AGENCY Engineer’s decision,that decision shall be subject to judicial review.If the
parties to this AGREEMENT mutually agree,disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit“J”.In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under thisAGREEMENT,this action shallbe initiated in the Superior
Court of the State of Washington,situated in the county in which the AGENCY is located.The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington.The
CONSULTANThereby consents to the personaljurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
XII.Legal Relations
The CONSULTANT,any sub-consultants,and the AGENCY shall comply with all Federal,State,and local laws,
rules,codes,regulations and all AGENCY policies and directives,applicable to the work to be performed under this
AGREEMENT.This AGREEMENT shall be interpreted and construedin accordancewith the laws of the State of
Washington.
The CONSULTANT shall defend,indemnify,and holdthe State of Washington (STATE)and the AGENCY and
their officers and employees harmless from all claims,demands,or suits at law or equity arising in whole or in part
from the negligence of,or the breach of any obligation under this AGREEMENT by,the CONSULTANT or the
CONSULTANT’s agents,employees,sub consultants,subcontractors or vendors,of any tier,or any other persons
for whom the CONSULTANT may be legally liable;provided that nothing herein shall require a CONSULTANT
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to defendor indemnify the STATE and the AGENCY and their o?icers and employees against and hold harmless
the STATE and the AGENCY and their of?cers and employees from claims,demandsor suits based solely upon
the negligence of,or breachof any obligation under this AGREEMENT by the STATE and the AGENCY,their
agents,of?cers,employees,sub-consultants,subcontractorsor vendors,of any tier,or any other persons for whom
the STATE and /or the AGENCY may be legally liable;and provided further that if the claims or suits are caused
by or result from the concurrent negligence of (a)the CONSULTANT or the CONSULTANT’sagents,employees,
sub-consultants,subcontractorsor vendors,of any tier,or any other persons for whom the CONSULTANT is legally
liable,and (b)the STATE and/or AGENCY,their agents,of?cers,employees,sub-consultants,subcontractors and or
vendors,of any tier,or any other persons for whom the STATE and/or AGENCY may be legally liable,the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or
the negligence of the CONSULTANT’s agents,employees,sub-consultants,subcontractorsor vendors,of any tier,
or any other persons for whom the CONSULTANT may be legally liable.This provision shall be included in any
AGREEMENT betweenCONSULTANT and any sub-consultant,subcontractor and vendor,of any tier.
The CONSULTANT shallalso defend,indemnify,and hold the STATE and the AGENCY and their of?cers
and employees harmlessfrom all claims,demands,or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriationor use of trade secrets,patents,
proprietary information,know-how,copyright rights or inventions by the CONSULTANT or the CONSULTANT’s
agents,employees,sub-consultants,subcontractorsor vendors,of any tier,or any other persons for whom the
CONSULTANT may be legally liable,in performance of the Work under this AGREEMENT or arising out of any
use in connection withthe AGREEMENT of methods,processes,designs,informationor other items furnished or
communicated to STATE and/or the AGENCY,their agents,of?cers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improperappropriationor use of trade secrets,patents,proprietary information,know-how,copyright rights or
inventions resulting from STATE and/or AGENCY’s,their agents’,of?cers’and employees’failure to comply
with speci?c written instructionsregarding use provided to STATE and/or AGENCY,theiragents,of?cers and
employees by the CONSULTANT,its agents,employees,sub-consultants,subcontractors or vendors,of any tier,
or any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal,the AGENCY may,in its sole
discretion,by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examinationby the AGENCY that there is a violationof the Ethics in Public ServiceAct,Chapter 42.52 RCW;or
any similar statute involving the CONSULTANT in the procurement of,or performance under,thisAGREEMENT.
The CONSULTANT speci?cally assumes potential liability for actions brought by the CONSULTANT’s own
employees or its agents against the STATE and/or the AGENCY and,solely for the purpose of this indemni?cation
and defense,the CONSULTANT speci?cally waives any immunity under the state industrial insurance law,Title 51
RCW.This waiver has been mutually negotiated by the Parties.
Unless otherwise speci?ed in this AGREEMENT,the AGENCY shall be responsiblefor administrationof
construction contracts,if any,on the project.Subject to the processing of a new sole source,or an acceptable
supplementalAGREEMENT,the CONSULTANT shallprovide On-Call assistance to the AGENCY during contract
administration.By providing such assistance,the CONSULTANT shall assume no responsibility for:proper
construction techniques,job site safety,or any construction contractor’s failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT,or as otherwise
required,the following insurancewith companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
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Insuranee Coverage
A.Worker’s compensation and employer’s liability insurance as required by the STATE.
B.Commercial general liability insurance written under ISO Form CG 00 Ol 12 04 or its equivalent with minimum
limits of one milliondollars ($1,000,000.00)per occurrence and two million dollars ($2,000,000.00)in the
aggregate for each policy period.
C.Business auto liability insurance written under ISO Form CG O0O1 l0 Ol or equivalent providing coverage for
any “Auto”(Symbol 1)used in an amount not less than a one milliondollar ($1,000,000.00)combined single
limit for each occurrence.
Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance,the STATE and
AGENCY,their o?icers,employees,and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractoras an additional insured (the “AIs”),with no restrictions or limitationsconcerning
products and completedoperations coverage.This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIS shall be excess over,and shall not contribute with,the additionalinsured
coverage required hereunder.The CONSULTANT’s and the sub-eonsultant’s and/or subeontractor’s insurershall
waive any and all rights of subrogation against the AIS.The CONSULTANT shall fumish the AGENCY with
veri?cation of insuranceand endorsements required by this AGREEMENT.The AGENCY reserves the right to
require complete,certi?ed copies of all required insurance policies at any time.
All insurance shall be obtained from an insurancecompany authorized to do business in the State of Washington.
The CONSULTANT‘shall submit a veri?cation of insurance as outlined above within fourteen (14)days of the
execution of this AGREEMENT to:
Name:James Wilhoit,P.E.
Agency:City of Renton
Address;lO55 South Grady Way
City:Renton State:WA Zip:98057
Email:jwilhoit@rentonwa.gov
Phone:(425)430-6615
Facsimile:
No cancellation of the foregoing policies shall be effective without thirty (30)days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY,including that whichmay arise in reference to
section IX “Termination of Agreement”of this AGREEMENT,shall be limited to the accumulative amount of the
authorized AGREEMENT or one million dollars ($1,000,000.00),whichever is greater,unless the limit of liability
is increased by the AGENCY pursuant to Exhibit H.In no case shall the CONSULTANT’s professional liability to
third parties be limited in any way.
The parties enter into this AGREEMENT for the sole bene?t of the parties,and to the exclusionof any third party,
and no third party bene?ciary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V “Payment Provisions”until the CONSULTANT has
fully complied with this section.This remedy is not exclusive;and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT,or otherwise in law.
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XIII.Extra Work
A.The AGENCY may at any time,by written order,make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B.If any suchchange causes an increase or decrease in the estimated cost of,or the time required for,performance
of any part of the SERVICES under this AGREEMENT,whether or not changed by the order,or otherwise
affects any other terms and conditions of this AGREEMENT,the AGENCY shall make an equitable adjustment
in the:(I)maximum amount payable;(2)delivery or completion schedule,or both;and (3)other affected terms
and shall modify this AGREEMENT accordingly.
C.The CONSULTANT must submit any “request for equitable adjustment,”hereafter referred to as “CLAIM,”
under this clause within thirty (30)days from the date of receipt of the written order.However,if the AGENCY
decidesthat the factsjustify it,the AGENCY may receive and act upon a CLAIM submittedbefore ?nal
payment of this AGREEMENT.
D.Failureto agree to any adjustment shall be a dispute under the section XI “Disputes”clause.However,nothing
in this clause shall excuse the CONSULTANTfrom proceedingwith the AGREEMENT as changed.
E.Notwithstanding the terms and conditionsof paragraphs (A.)and (B.)above,the maximum amount payable for
thisAGREEMENT,shall not be increased or consideredto be increased except by speci?c written supplement
to this AGREEMENT.
XIV.Endorsement of Plans
If applicable,the CONSULTANT shall place their endorsement on all plans,estimates,or any other engineering
data fumished by them.
XV.Federal Review
The FederalHighway Administrationshall have the right to participate in the review or examinationof the
SERVICES in progress.
XVI.Certification of the Consultant and the Agency
Attachedhereto as Exhibit“G-1(a and b)”are the Certi?cations of the CONSULTANT and the AGENCY,Exhibit
“G-2”Certi?cation Regarding Debarment,Suspension and Other Responsibility Matters -Primary Covered
Transactions,Exhibit“G-3”Certi?cation Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit“G-4”Certi?cate of Current Cost or Pricing Data.Exhibit“G-3”is required only in AGREEMENT’s
over one hundred thousand dollars ($100,000.00)and Exhibit “G-4”is requiredonly in AGREEMENTS over
?ve hundred thousand dollars ($500,000.00)These Exhibits must be executedby the CONSULTANT,and
submittedwith the master AGREEMENT,and returned to the AGENCY at the address listed in section [II “General
Requirements”prior to its performance of any SERVICES underthis AGREEMENT.
XVII.Complete Agreement
This document and referenced attachments contain all covenants,stipulations,and provisions agreed upon by the
parties.No agent,or representativeof either party has authority to make,and the partiesshall not be bound by or
be liablefor,any statement,representation,promise or agreement not set forth herein.No changes,amendments,or
modi?cationsof the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
Agreement Number:
Local Agency A&EProfessional Services Negotiated Hourly Rate Consultant Agreement Page 11 of 14
Revised 4/10/2015
AGENDA ITEM #3. a)
XVIII.Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts,each of which shall be deemed
to be an original having identical legal effect.The CONSULTANT does hereby ratify and adopt all statements,
representations,warranties,covenants,and AGREEMENT’s containedin the proposal,and the supporting material
submitted by the CONSULTANT,and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX.Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMEN'I'or its performance may consist of informationthat is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local,state
or federal statutes (“State’s Con?dential Information”).The “State’s Con?dential Information”includes,but is
not limited to,names,addresses,Social Security numbers,c—mailaddresses,telephone numbers,?nancial pro?les,
credit card information,driver’s license numbers,medical data,law enforcement records (or any other information
identi?able to an individual),STATE and AGENCY source code or object code,STATE and AGENCY security
data,non-public Speci?cations,STATE and AGENCY non-publicly available data,proprietary software,STATE
and AGENCY security data,or information which may jeopardize any part of the project that relates to any of
these types of information.The CONSULTANT agrees to hold the State’s Con?dential Information in strictest
con?dence and not to make use of the State’s Con?dential Informationfor any purpose other than the performance
of this AGREEMENT,to release it only to authorized employees,sub-consultantsor subcontractorsrequiring such
information for the purposes of carrying out this AGREEMENT,and not to release,divulge,publish,transfer,
sell,disclose,or otherwise make it known to any other party without the AGENCY’s express written consent
or as provided by law.The CONSULTANT agrees to release such information or materialonly to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT,the terms of which have
been previously approved by the AGENCY.The CONSULTANT agrees to implementphysical,electronic,and
managerial safeguards to prevent unauthorized access to the State’s Con?dential Information.
Immediately upon expiration or termination of this AGREEMENT,the CONSULTANT shall,at the AGENCY’s
option:(i)certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Con?dential
Information;or (ii)returned all of the State’s Con?dential Information to the AGENCY;or (iii)take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State’s Con?dential Information.
As required under Executive Order 00-03,the CONSULTANT shall maintain a log documenting the following:
the State’s Con?dential Information received in the performance of this AGREEMENT;the purpose(s)for which
the State’s Con?dential Infonnation was received;who received,maintainedand used the State’s Con?dential
Information;and the ?nal dispositionof the State’s Con?dential Information.The CONSULTANT’s records shall
be subject to inspection,review,or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor,audit,or investigate the use of the State’sCon?dential Information
collected,used,or acquired by the CONSULTANT through this AGREEMENT.The monitoring,auditing,or
investigating may include,but is not limited to,salting databases.
Violationof this section by the CONSULTANT or its sub-consultants or subcontractorsmay result in terminationof
this AGREEMENT and demand for return of all State’s Con?dential Information,monetary damages,or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or con?dential during the term of this AGREEMENT.The parties agree to maintain the
con?dentiality of such information during the term of this AGREEMENT and afterwards.All materials containing
such proprietaryand/or con?dential information shall be clearly identi?ed and marked as “Con?dential”and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 12 of 14
Revised 4/10/2015
AGENDA ITEM #3. a)
The CONSULTANT shall providethe AGENCY with a list of all information and materialsit considers con?dential
and/or proprietary in nature:(a)at the commencement of the term of this AGREEMENT;or (b)as soon as such
con?dentialor proprietary material is developed.“Proprietary and/or con?dential information”is not meant to
includeany information which,at the time of its disclosure:(i)is already known to the other party;(ii)is rightfully
disclosedto one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii)is independently developed by or for the other party;(iv)is publicly known;or (v)is generally utilized by
unaf?liated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws.As such,the AGENCY shall maintain the con?dentiality of all such information marked proprietary and/
or con?dential or otherwise exempt,unless such disclosure is required under applicablestate or federal law.If a
public disclosure request is made to view materials identi?ed as “Proprietary and/or con?dential information”or
otherwise exempt information,the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANTobtains a court order from a court of competent
jurisdiction enjoining that disclosure.If the CONSULTANT fails to obtain the court order enjoining disclosure,the
AGENCY will release the requested informationon the date speci?ed.
The CONSULTANTagrees to notify the sub-consultantof any AGENCY communicationregarding disclosure that
may include a sub—consultant’sproprietary and/or confidentialinformation.The CONSULTANT noti?cation to the
sub-consultantwill include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultantobtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information.If the CONSULTANTand/or sub-consultantfail to obtain
a court order or otherjudicial relief enjoining the AGENCY by the release date,the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities,or costs associatedwith the AGENCY’s said disclosureof sub-consultants’information.
XX.Records Maintenance
During the progress of the Work and SERVICES providedhereunderand for a period of not less than six (6)years
from the date of ?nal payment to the CONSULTANT,theCONSULTANT shall keep,retain and maintain all
“documents”pertainingto the SERVICESprovided pursuant to this AGREEMENT.Copies of all “documents”
pertaining to the SERVICES providedhereunder shall be made available for review at the CONSULTANT’splace
of business during normal working hours.If any litigation,claim or audit is commenced,the CONSULTANTshall
cooperate with AGENCY and assist in the productionof all such documents.“Documents”shall be retained until
all litigation,claims or audit ?ndings have been resolvedeven though such litigation,claim or audit continues past
the six (6)year retentionperiod.
For purposesof this AGREEMENT,“documents”means every writing or record of every type and description,
including electronically stored information(“ESI”),that is in the possession,control,or custody of the
CONSULTANT,including,without limitation,any and all correspondences,contracts,AGREEMENTS,appraisals,
plans,designs,data,surveys,maps,spreadsheets,memoranda,stenographic or handwritten notes,reports,records,
telegrams,schedules,diaries,notebooks,logbooks,invoices,accounting records,work sheets,charts,notes,drafts,
Scribblings,recordings,visual displays,photographs,minutes of meetings,tabulations,computations,summaries,
inventories,and writings regarding conferences,conversationsor telephone conversations,and any and all other
taped,recorded,written,printed or typed matters of any kind or description;every copy of the foregoing whether
or not the original is in the possession,custody,or control of the CONSULTANT,and every copy of any of the
foregoing,whether or not such copy is a copy identicalto an original,or whether or not such copy contains any
commentary or notationwhatsoever that does not appear on the original.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 13 of 14
Revised 4/10/2015
AGENDA ITEM #3. a)
For purposes of this AGREEMENT,“ESI”means any and all computer data or electronicrecorded media of any
kind,including “Native Files”,that are stored in any mediumfrom which it can be retrieved and examined,either
directly or after translation into a reasonably useable form.ESI may include information and/or documentation
stored in various software programs such as:Email,Outlook,Word,Excel,Access,Publisher,PowerPoint,Adobe
Acrobat,SQLdatabases,or any other software or electronic communicationprograms or databases that the
CONSULTANT may use in the performance of its operations.ESI may be locatedon network servers,backup
tapes,smart phones,thumbdrives,CDs,DVDs,floppy disks,work computers,cell phones,laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder,including any
personal devices used by the CONSULTANT or any sub-consultantat home.
“Native ?les”are a subsetof ESI and refer to the electronicformat of the applicationin which such ESI is normally
created,viewed,and /or modi?ed.
The CONSULTANT shall include this section XX “Records Maintenance”in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms,unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof,the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date”box on page one (1)of this AGREEMENT.
Signature Date
Signature Date
Any modi?cation,change,or reformationofthis AGREEMENTshall require approval as to formby the O?ice
ofthe Attorney General.
Agreement Number:
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 14 of 14
Revised 4/10/2015
AGENDA ITEM #3. a)
EXHIBIT A
SCOPE OF WORK
CITY OF RENTON
RENTON AVENUE SOUTH RESURFACING
PROJECT UNDERSTANDING
The City of Renton Transportation Systems Division (Agency)desires to retain
professional engineering services to prepare bid ready plans,specifications and cost
estimates (PS&E)for this project,in conformance with LAG Manual requirements.The
project includes a 2—inch—deepgrind and overlay of HMA Cl.1/2"along 3,000 LF of
Renton Avenue South from west right-of-way line of Taylor Avenue NW to South 130“‘
Street.The project includes replacement of existing base and/or subgrade in isolated
areas,curb ramp reconstruction,pedestrian investigation accessibility design and
analysis,maximum extents feasible analysis and documentation,adjustment of castings
to grade,traffic control,restriping and pavement markings.This work may include
relocation of utilities.
SCOPE OF WORK
l.Project Management for the full design phase
2.Surveying and Mapping
3.Geotechnical
4.Pedestrian Investigation Accessibility Design and Analysis
5.Public Outreach
6.Environmental Documentation
7.Concept Plans
8.Preliminary PS&E
9.Final PS&E
10.QA/QC
Assumptions:
0 Time is a material consideration in the performance of all work by the
CONSULTANT under this AGREEMENT.The CONSULTANT shall
complete its work and serviceswithin its control to meet the agreed upon
schedule.The CONSULTANT shall provide the AGENCY monthly
updates to the project schedule that identify tasks and deliverables that
require time extensionsdue to reasonable and/or unforeseen
circumstances.The AGENCY shall not unreasonably withhold written
acceptance of the time extension.
Page 1 of 12
AGENDA ITEM #3. a)
Right of Way and construction easement acquisition is not included in the
Scope of Work.If required,it will be added via supplemental agreement.
A Management Reserve Fund of $l0,000.00 is included for items not
included in the Scope of Work.The Management Reserve Fund will not
be used without writtenauthorization by the AGENCY.
All deliverable formats indicated below shall be in software versions as
listed under Exhibit C of the Agreement.
The curb ramps at Taylor Avenue NW will not be reconstructed as part of
this project.They may remain as they are.
The Scope of Work does not include environmental services.
The scope of work does not include construction management or support.
The AGENCY may retain the services of the CONSULTANT to supply
construction support and construction management,under a supplemental
agreement.
The AGENCY staff will come to the CONSULTANT’S office for
meetings needed to make design decisions.
No predesignreport is included in the Scope of Work.
Design Team.
The key members of the Gray &Osborne design team for this phase of the
project will includethe following:
Tamara Nack,P.E.~QA/QC
Tani Stafford,P.E.—PrincipalIn Charge,Project Manager
David Roman-Sanchez,P.E.—Project Engineer
Darla Foley —Technician/Reprographics
Brian Bollen,P.E.—Design Engineer
Rory Cameron,P.E.—Transportation Engineer
Rick Bond,PLS —Professional LicensedSurveyor
Jason Dell —Survey Crew Chief
Phil Marshall —CAD Technician
Brian Schulkin —Surveyor
Zack Liebowitz —Surveyor
Russell Horita —CAD Technician
Page 2 of 12
AGENDA ITEM #3. a)
If for any reason there needs to be a change in the Gray &Osborne Design
Team,Gray &Osborne will obtain written permission from the AGENCY
before making the change.Gray &Osborne will present the AGENCY
with resumes for potential replacements of key team members to facilitate
the AGENCY’S decision on any changes to the key members of the Gray
&Osborne’s design team.
Task 1 -Project Management
Objective:Provide overall project management and oversight of the project by the
Principal-in-Charge.
A.Provide overall projeet management and oversight services,to include:
Procure sufficient internal staff resources to dedicate to the project.
Prepare a project schedule in .xls format
Prepare and execute subconsultant contracts.
Manage subconsultantwork.
Manage project budget and schedule.
Provide monthly progress report spreadsheetsand invoices.
B.Hold project coordination meetings between the AGENCY and the
CONSULTANT.
Deliverables:(Notice to Proceed(NTP)and On-going to I Year following NTP)
0 Invoices/reports.
0 Coordination meeting minutes.
Assumptions:
0 A total of six meetings will be held between the AGENCY and the
CONSULTANT during the project at the CONSULTANT’s office.
Page 3 of 12
AGENDA ITEM #3. a)
Task 2 —Survey and Mapping
Objective:De?ne the limits of the existing rights-of-way in the project corridor.
Obtain vertical and horizontal control necessary for design of the project,
obtain pertinent topographical information to include identifying existing
and obvious utilities,and pertinent topographical features to facilitate
design of the project.Coordinate with utilities for map requests,provide
utility locates.
Subtask 2.1 —Right-of-Way Research
A.Acquire and utilize readily available records of survey,plat maps,assessor
maps,etc.,from the County Courthouse (Auditor’s Office)along the
project corridors as requiredfor establishing the existing rights—of-way
along the project alignment.
Prepare Department of Natural Resources (DNR)monument preservation
forms and file with DNR.
Subtask 2.2 —Utility Mapping
A.Provide written requests for all utility companies known to provide utility
service in the project area.
Review data provided by utility companies and incorporate into project
design as may be applicable.
Applied ProfessionalServices will be subcontracted to locate and mark
existing utilities prior to project survey in locations for curb ramps.This
information will be picked up by our survey crew and incorporated into
the project base map.
Subtask 2.3 —Topographic Survey
A.Establishvertical and horizontal control on the City’s adopted datum for
survey and mapping at a scale of not more than 1 inch =20 feet
(horizontal)and 1 inch =5 feet (vertical).Vertical control will be suitable
for establishing 2-foot contour intervals and to support the design and
construction included in this scope of work.
Acquire limited topographical survey of the site.This includes:
0 Physical survey of curb ?ow line (overlay limits)along both sides
of Renton Avenue South from 300 feet north of South l30"‘Street
to the stop bar at Taylor Avenue NW,and down intersectingstreets
Page 4 of 12
AGENDA ITEM #3. a)
between these limits,to con?rm that the planing/overlay limits are
within the existing ROW.
0 Physical survey of the intersectionsof Renton Avenue South with
South 130"‘Street,South 132"“Street and SW Victoria Street,and
100 LF on each leg,to establish existing ground surface,pavement
centerline,pavement edges,visually obvious utilities (including
utility poles,overhead lines,hydrants,catch basins w/measure
downs,valves,etc.),utility paint locates,buildings,fences,major
trees and signi?cant landscaping,curb,gutter,sidewalks,signs,
driveway entrances,curb ramps,bus pads,traf?c islands,loops
etc.,in suf?cient detail to support an adequate level of design for
curb ramp retro?ts.Physical survey of channelization extending
100 feet up the intersection streets and 300 feet each direction
along Renton Avenue South in order to replace the intersection
channelization.
Dclivcrablcsz (NTP—1 Month Post NTP)
Assumptions:
Electronic base map in ACAD format and PDF.Base map will include a
strip map showing existing topo features,right—of-way,contour lines at 2-
foot contour intervals,channelization,paint locates,catch basin rim
elevation and measure downs,and a legend.
Monument forms.
No record of survey is required.
No right of way plan is required.If a right-of-way plan is required it will
be added by supplemental agreement.
The CONSULTANT will arrange for APS to do the paint locates prior to
the topo survey.
The CONSULTANT will coordinate with utilities for potholing at curb
ramp retro?ts if needed.Assumes potholing work will be performed by
utilities companies.
Task 3 —Geotechnical Investigation —to be performed by PanGeo
Objective:Perform geotechnical investigation and review AGENCY geotechnical
information to provide recommendations for overlay and
pavement/subgraderepair.
PanGEO to conduct a site reconnaissance along the project alignment to
observe surface conditions,mark test boring locations for utility locates,
Page 5 of 12
AGENDA ITEM #3. a)
E.
F.
PanGEO to excavate six shallow test borings (about 5 feet deep)through
the existing pavement to determine the existing pavement thickness and its
subgrade conditions.
Perform laboratory tests for moisture content and grain size distribution.
Prepare a draft report with summary of subsurface conditions,test boring
logs,lab test results,pavement overlay recommendations,areas where
subgrade repair is needed.
Attend one meeting at the CONSULTANT office to discuss the findings.
Prepare a final report incorporating AGENCY comments.
Deliverables:(NTP to 2 Months Post NTP)
Assumptions:
Exploration plan.
Street Use Permit application.
Draft Geotechnical Report with soil logs and grain size analysis.
Final Geotechnical Report.
PanGEO will prepare traffic control plans and a exploration plan showing
the approximate locations of the test borings.
Apply for a street use pennit from the City of Renton to conduct the
boring work.
Contact l—callfor utility locates prior to the work
All test borings to be back?lled with bentonite.Where test borings are
drilled through pavement,the will be back?lled with concrete in the
uppermost 8 to 12 inches.
Excess soil cuttings from the test borings will be removed from the site.
Task 4 —Pedestrian Accessibility Design and Analysis
Objective:
A.
Determine whether or not a marked crosswalk,high-intensity activated
crosswalk (HAWK)or rapid rectangular ?ashing beacon (RRFB)is
justified at South 130"‘Street and South 132"“Street crossings of Renton
Avenue South,based on City policies.
TC2 to perform video pedestrian crossing counts at two bus stop crossing
locations of Renton Avenue South at South 132"“Street for up to 12 hours
each location.
Page 6 of 12
AGENDA ITEM #3. a)
G.
CONSULTANT to request accident data from WSDOT for Renton
Avenue S.
CONSULTANT to confirm walking distances to nearby schools.
Con?rm with the AGENCY the roadway classi?cation,traffic volume and
percent trucks for pavement design,posted speed,design speed,lane
widths,sidewalk widths,clear zone and illumination light
levels/uniformity requirements.
CONSULTANT to analyze traf?c count,pedestrian count and accident
data to determine if the Renton Avenue South crossings at S 130"‘Street
and South 132"“Street meet the basic warrant outlined in the City of
Renton Crosswalk Policy,and if so whether they meet the City of Renton
evaluation criteria for RRFB or HAWK signals.
CONSULTANT to prepare maximum extent feasible (MEF)
documentation for each curb ramp/bus pedestrian landing within the
project limits that cannot be retro?t to meet ADA compliance.
Prepare a report summarizing the ?ndings
Deliverables (2 Months Post NTP to 5 Months Post NTP):
Assumptions:
Dra?Pedestrian Accessibility Design and Analysis Report
Final Pedestrian Accessibility Design and Analysis Report.
MEFs for curb ramps/bus stops.
Con?rmation of 0.8 foot-candle level of illumination is not included.It
may be added via supplementalagreement.
Borings and utility locations/potholing for foundation design for
pedestrian access crossing beacons are not included.They may be added
via supplementalagreement.
AGENCY to coordinate with METRO Transit to con?rm ridership on the
bus route serving Renton Avenue South in the project limits.
AGENCY to provide ADT,axle counts,speed on Renton Avenue South to
provide pedestrian crossings of Renton Avenue South at South 130*‘
Street.
Page 7 of 12
AGENDA ITEM #3. a)
Task 5 —Public Outreach
Objective:
A.
To inform the public,in particular the transit users,of the proposed
improvements,at the preliminary design level.
Provide graphics for the AGENCY’s use on their website to include an
aerial plan view of the project limits with graphics depictingproposed
curb ramp retro?ts and ADA ramp connectionbetween 84"‘and Renton
Avenue South.Provide summary description of proposed project for the
website.
Coordinate with King County Metro Transit to provide public outreach to
provide graphics or verbiage for their alerts/updates to transit users on
Route 106.
Deliverables:[On-Going to 6 Months Post NTP)
Assumptions:
PDF of graphics showing project limits and proposed pedestrian
accessibility improvements.
Preparation of mailers.
No public open houses or meetings are required.
Task 6 -Environmental Documentation
Objective:
A.
Provide information to the AGENCY’s Environmental Consultant for the
completionof the NEPA documentation
The CONSULTANT will prepare verbiage and exhibitsneeded to
describe the proposed project improvements and quantities for use on the
WSDOT CatEx form,as well as for the SEPA checklist.
Deliverables:(1 Month Post NTP to 3 Months Post NTP)
Assumptions:
Graphics,quantity estimates and project descriptionverbiage for the
support of the SEPA Checklist and NEPA CatEx form (delivered to the
Environmental Consultant within four weeks of their request).
A categorical exclusion determination is anticipated for the NEPA
determination.
Page 8 of 12
AGENDA ITEM #3. a)
A determinationof non—signi?canceis anticipated for the SEPA
determination.
The EnvironmentalConsultant shall notify the CONSULTANT of what
information is needed for the Environmental Consultant to complete the
SEPA checklist and the WSDOT CatEx form.
The AGENCY will be responsible for obtaining all environmental
documentation and permits as required.
No stormwater analysis technical information report is required for the
project.
Task 7 —Concept Plans
Objective:
B.
Con?rm Design Standards.Prepare a concept strip map and cost estimate
for the project.Meet with AGENCY staff to review the concept.
Prepare a stripmap of the project at l"=20'scale.The strip map will show
the existing surface data (base map)and right of way from the survey
work,utility mapping,the proposed curb ramp retro?t locations.
Prepare a concept cost estimate based on the concept design
Deliverables:(1 Month Post NTP to 2 Months Post NTP)
Strip map and cost estimate in both pdf and ACAD ?le format.
Draft Design approval documentation.
Draft no right-of-way veri?cation documentation.
Task 8 —Preliminary PS&E
Objective:Prepare 60 percent design plans,speci?cations and cost estimates for
AGENCY review.
The Contract Provisions will conform to the LAG Manual requirements
and will incorporate the 2016 WSDOT Standard Speci?cations and City
of Renton Standards.
The plans will include planing limits,overlay limits,subgrade repair areas,
typical details,channelizationplans,site speci?c curb ramp retro?t plans
for each ramp,site specific traf?c control plans,City of Renton Standard
Details and project speci?c details and survey control.
Prepare the estimate based on the 60 percent design level quantities and
recent bid tab information for unit prices.
Page 9 of 12
AGENDA ITEM #3. a)
D.
E.
Deliverables:
Coordinate proposed improvements with utility companies and King
County Metro Transit.
Review the 60 percent design with AGENCY staff.
2 Months Post NTP to 3 Months Post NTP
Up to 30 plan sheets will be included in the Preliminary Planset including:
0 Cover and Vicinity Map (one sheet)
0 Legend and Sheet Index and General Notes (one sheet)
0 Site Preparation Plans (four sheets)showing planing,sawcutting,
subgrade repair and clearing limits
0 Curb Ramp Plans (site speci?c curb ramp plans and bus landing
pads including the addition of any new catch basins)(five Sheets)
0 Channelization and Signing Plan
0 Typical Details for planing,overlay,casting adjustment,curb
ramps,railing,storm trench backfill,monument details,bus
landing pads and surface restoration,traffic loop replacement.
0 Site Specific Traffic Control Plans
0 Left tum pockets will remain at their current length (no traffic
modeling required).
Task 9 —Final PS&E
Objective:Assist with grant ?inding applications.Prepare final design plans,
speci?cations and cost estimates for use as bid documents suitable for
bidding,award,and constructionof the project.Obtain DBE/Training
goals and approval to ad from WSDOT
Assist City with grant funding applications for a maximum of 16 hours of
the project managers time.
Prepare ?nal bid/construction plans in Agency approved format to include
title sheet,legend,vicinity and location map,plan sheets,special notes,
special details,etc.
Prepare ?nal Contract Provisions in WSDOT format to include proposal,
contract,bonding documents,and technical specifications.Incorporate
any revisions from WSDOT and the Agency.
Prepare ?nal quantity takeoff and construction-level construction cost
estimate.
Page 10 ofl2
AGENDA ITEM #3. a)
I.
Assumptions:
Prepare the WSDOT Design Approval Documentation with appropriate
design matrix and supporting documents including traffic data,pavement
design criteria,cost estimate,NEPA fully executed signature page,No
ROW required veri?cation documentation and send to AGENCY for
submittal to WSDOT Local Programs.
Send the pre-?nal PS&E to WSDOT Local Programs for their review and
Disadvantage Business Enterprise/Training goal determination.
Send Construction Obligation Funding Package material to WSDOT Local
Programs for approval of Construction funding and authorization to
advertise.
Send the PS&E to WSDOT Local Programs for their review and
Disadvantage Business Enterprise goal determination.
Prepare no right-of-way veri?cation form for AGENCY signature.
Determination of a no right-of-way phase is required for the project.
Assumes project may be on hold pending grant application and review
processing.
Assumes that if a right-of-way phase is required,the right-of-way
acquisition and/or construction easement acquisition will be added via
supplemental agreement.
Assumes City review will be 2 months in duration.
Assumes State review will be 6 months in duration.
Deliverables:(3 Months Post NTP to 6 Month Post NTP)
No Right-of-Way/Property Rights Needed form for AGENCY signature.
Design approval documentation for AGENCY signature.
Signed bid documents (two hard copies,one PDF,one ACAD and one
Word doc file).
Signed Engineer’s Estimate (one PDF and one .xls ?le).
Task 10 —QA/QC
A.Oversee three,in-house,quality assurance/quality control (QA/QC)
meetings at CONSULTANT’s office during the course of the design
project.The meetings will include senior project staff,selected design
team members,and AGENCY staff (as desired).Meetings are to take
place at the following levels:
0 Concept Design
Page 1]ofl2
AGENDA ITEM #3. a)
0 Sixty Percent Design
0 Prefmal Design
B.Ensure incorporation of relevant recommendations and suggestions into
bid/construction documents resulting from QA/QCreviews.
Deliverables:(On-Going to 6 Months Post NTP)
0 Memo of review comments after each review.
MANAGEMENT RESERVE FUND
The Management Reserve Fund allows the Agency to expand the scope of work without
seeking an additionaland formal contract supplement,within the limits and terms as
stated herein.The Engineer carmot access the Management Reserve Fund budget without
the ?irther written authorization of the Agency.
The Management Reserve Fund will consist of an amount not to exceed $10,000,and is
set aside to cover the cost of unforeseen work and/or services required for the PS&E
phase of the project.Such unforeseen conditions could include additionalright-of—way
research,traf?c analysis,environmental documentation,public involvement process,
potholing,geotechnical assistance,additional design effort,and/or other related tasks.
Page 12 ofl2
AGENDA ITEM #3. a)
Exhibit B
DBE Participation
None.
Agreement Number:
WSDOT Form 140-089 EF Exhibit B Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #3. a)
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency,as applicable,is to provide a description of the format and standards the consultant is
to use in preparing electronic ?les for transmission to the agency.The format and standards to be provided may
include,but are not limited to,the following:
I.Surveying,Roadway Design &Plans Preparation Section
A.Survey Data
Standard:City of Renton Survey and Dra?ing Standards,2015;Control Network and Standards,2015.
Format:Autodesk,AutoCAD Civil 3D,2017;Adobe pdf.(CD or DVD)
B.Roadway Design Files
Standard:Washington State Department of Transportation,Local Agency Guidelines.
Format:Autodesk,AutoCAD Civil 3D,2017;Adobe pdf.(CD or DVD)
C.Computer Aided Drafting Files
Standard:City of Renton Survey and Dra?ing Standards,2015.
Format:Autodesk,AutoCAD Civil 3D,2017;Adobe pdf.(CD or DVD)
Agreement Number:
WSDOT Form 140-089 EF Exhibit C Page 1 of 4
Revised 10/30/201 4
AGENDA ITEM #3. a)
D.Specifythe Agency’s Right to Review Product with the Consultant
Agency shall have the right to review data when requested.
E.Specifythe Electronic Deliverables to Be Provided to the Agency
See Exhibit A.
F.Specify What Agency Furnished Services and Information Is to Be Provided
See Exhibit A.
Agreement Number:
WSDOTForm 140-089 EF Exhibit C Page 2 of 4
Revised 10/30/2014
AGENDA ITEM #3. a)
11.Any Other Electronic Files to Be Provided
See Exhibit A.
III.Methods to ElectronicallyExchange Data
Electronic Files to be mailed to Agency,Consultant's FTP site will be used for ?les greater than 10 MB.
On-going project correspondence will be provided via email during the life of the project.
Deliverables will be provided as identified in Exhibit A.
All hard copies will be provided to Agency by closeout.
A copy of all digital files on a CDDVD will be provided to Agency at closeout.
WSDOT Form 140-089 EF Exhibit C Page 3 of 4
Revised 10/30/2014
AGENDA ITEM #3. a)
A.Agency Software Suite
Microsoft Office Suite
B.ElectronicMessaging System
Microsoft Outlook
C.File Transfers Format
Adobe pdf,Microso?Excel (2010),Word (2010),Publisher(2010),Outlook Email,Autodesk,AutoCAD
Civil 3D (2017).
WSDOT Form 140-089 EF Exhibit C Page 4 of 4
Revised 10/30/201 4
AGENDA ITEM #3. a)
ExhibitD-Prlme Consultant Cost Computations
PIo)z¢tName:Renzcun Avenue South Resurfacing
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mun.mm 1514:sum suns ms 15 man 51091 sens 577::
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Sun H 3.»:sum $43713 mun sums mu sun 7)sum suns!u.s4s9u
ammmmm emu sew sasm sw n sum suaa 5000 saw so»:sane
vmum-<Auvulbiny Dc-up u
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v.uw.m.»a.mu muss sums saw me snuu $1.1-333 sum saw
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mm Kwutvalltnm saw 5:m as swanu :1 H155 saw snuu mm sane soon
we...vuuvvruvvam:3300 :4 I17 u am.-u9:5;9:1 3:saw mun som $1,546 an
we aehnawslf sum msm smcn mm:3000 mu mm 51,237.);
Swan:51557I0 sum as 51W3.»sum sum sam sum 5090sawwoosumsawsomesumsnmsoonsum
succ saua saw sum snnu sum sum sane sum
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on
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AGENDA ITEM #3. a)
washingggn sta?g ‘Transportation Building
-310 Maple Park Avenue SE.Department of Transportation HO.Box mm
Olympia.WA 88504 7300
360-7054000
TTY:t-800-833-G388
www.wsdor.wa.gov
August 16,2016
Gray &Oshomc,Inc.
701 Dexter Avenue N,Suite 200
Seattle,WA 98109
Subject:Acceptance FYE 2015 [CR —Audit Office Review
Dear Ms.MelissaDrysttale:
Transmitted herewithis the WSDOT Audit Of?ce’s memo of “Acceptance’'of your
?rrn’s FYE 2015 Indirect Cost Rate (ICR)of 186.65%.Your ICR acceptance is in
accordancewith 23 CFR 172.7 and must be updated on an annual basis.This rate will
be applicable for:
E WSDOT Agreements
E]LocalAgency Contracts in Washington State only
Costs billed to agreements/contracts will still be subject to audit of actual costs,based
on the terms and conditionsofthe respective agreement/contract.
This was not a cognizant review.Any other entity contracting with your firm is
responsiblefor determining the acceptability of the ICR.
It’you have any questions,feel free to contact our office at (360)705-7104 or via
email giiiisti|_tg1_Iitrzitcsgttx-.'stli.it.wz_i_.g(W.
Regards;
,(|N
Manager,ConsultantServicesOffice
EKJ:kms
AcceptamceICRAudit()t't'.cc Review
AGENDA ITEM #3. a)
Gray &Osborne,Inc.
Indirect Cost Rate Schedule
For the Year EndedDecember 31,2015
Financial
Statement Accepted
Descriptlon Amount 0&0 Ad].Ref.Amount %
Direct Labor $5,984,052 $5,984,052 100.00%
Indirect Costs:
Frlnge Benc?ts ,
Vacation Pay $552,673 ($23,933)A $528,740 8.84%
SickPay 99,885 99,885 1.67%
HolidayPay 242,403.242,403 4.05%
PayrollTaxes 941,919 941,919 15.74%
HealthInsurance 1,389,852 1,389,852 23.23%
Workers‘Comp.Insurance 53,854 53,854 0.90%
Pro?t Sharing(401-k)750,000 750,000 12.53%
Total Fringe Bene?ts $4,030,586 ($23,933)$4,006,653 66.96%
General Overhead
Indirect Labor 31,503,75I $1,503,751 '25.I3%
LaborVariance(Uncomp0'1‘)(243)(243)0.00%
Bid &Proposal Labor 897,201 897,201 14.99%
IncentiveBonus 2,653,590 ($60,870)H 2,592,720 43.33%
State8:.City Taxes 415,409 415,409 6.94%
insurance 137,607 137,607 2.30%
Office Expenses 364,429 (17,614)B 346,815 5.80%
Travel 229,381 (67,163)C 162,218 2.7l%
Telephone 67,824 67,824 I.13%
Fees,Dues,&Meetings 44,086 44,086 0.74%
Utilities8:.Maintenance 15L002 151,002 2.52%
Rent 707,929 707,929 I 1.83%
Depreciation 98,788 98,788 1.65%
Recruiting 3,241 3,241 0.05%
ProfessionalScrviccs 58,875 58,875 0.98%
Recoveiy (32,790)(32,790)-0.55%
interestExpense 67,553 (67,553)D 0 0.00%
Taxes 167,946 (167,946)E 0 0.00%
CharitableContributions 12,948 (12,948)I"0 0.00%
Advertising 12,633 (12,633)G 0 0.00%
DeferredCompensation 3,937 (3,937)H 0 0.00%
Page I of2
AGENDA ITEM #3. a)
Gray &Osborne,Inc.
Indirect Cost Rate Schedule
For the Year Ended December 31,2015
Financial
Statement Accepted
Description Amount (3840 Ad].Rel‘.Amml?f %
KeyMan Life Insurance 147,548Q 47,548 I 0 0.00%
Total General Overhead $7,5l7,549 $363.!16}$’/21541433 Il9.56%
Total Indirect Costs&Overhead $11,548,135 §$387,049)$1 I 161086 186.51%
Indirect Coat Rntc (Less FCC)192.98%
I
136.51%
Facilities Cost of Capital $7,928 $7,928 0.13%
$ll.5S6,063 $11,169,014
lndlrcct Cost Rate (Includes FCC)186.65%
Gray &Osborne Inc.—Acceptedby BC 8/11/I6
"Indirect Cost Rate 3:!!!subject to WSDO'I'Aud!!"
References
.Gray &Osborne Adjustments:
A Vacationaccountedusingaccrual methodinsteadof actual vacationpaid$23,932.66'per48 CFR 3L201-4
B Employee/ClientAppreciation,unullowahleper 48 CFR 31.205-l3(b),31.205-14,31.205-13and 31.20l-5
C Unallowablcitemsrelatedto entertainment,directcosts andexpenses that exceededallowableper diem
per 48 CFR 31.205-14,31.202,and 31.205-46
D interest unallowablcpct 48 CFR3 1205-20
l~Unallowabletaxes per 48CPR31.205-41
l-Contributionsunallowahle per 48 CPR 31.205-8
G Advertising Unallowableper CFR 3L205-l
H Bonus payment not performancebasedunallowableper 48 Cl"R31.205-6
I Key person lifeinsuranceunallowableper 48CFR31.205~l9(2](v)
Pagci’.of?
AGENDA ITEM #3. a)
Certification of Final indirectCosts
FirmName:Gray8.Osborne.inc.
indirectCostRate Proposal:186.65%
Dateof Proposal Preparation (mmldciIyyyy):00i11I2016
FlscaiPeriod Covered(rum/dd/yyyytommtcitiiyyyy):01'01i2015-12i31i2015
I,the undersigned,ceriiiythati have reviewedtheproposal toestablishfinalindirectcostratesforthefiscalperiodasspecifiedaboveandtothebestofmyknowledgeandbeiie?
1.)Allcosts includedinthisproposal to establishfinalindirectcost rates are allowableinaccordancewiththecostprinciplesoftheFederalAcquisitionRegulations(FAR)oftitle48,Code of Federal Regulations (CFR).part 31.
2.)Thisproposal does notincludeany costs whichare expressly unailowabie underthe costprinciplesoftheFARof48CFR31.
Allknownmaterialtransactionsor evenis thathave occurred affecting the firm's ownership,organization and indirectcost rates have been disclo ed.
Signature:
Name of CertifyingOfficial‘(Print):MelissaDry ale
Title:cr=o
DateofCertification(mmidd/yyyy):O5/11l20'i6
‘The“CertifyingOfficial"must be an individualexecutiveor financialofficerof the firmat alevelnolowerthanaVicePresidentorChiefFinancialOfficer,orequivalent,who has the authoritytorepresentthe?nancialinformationutilizedto establishthe indirectcost rate foruse under Agencycontracts.
Ref.FHWADirective4470.1Aavailableonlineat:
htip:/iwww,ihwa.doI.govllegarm§[direciiveg/or'd,rg[s[4gi701a.him
0/H Certi?cation;Nov20 l0
AGENDA ITEM #3. a)
%0WE‘liive?isas-:1‘:-lt1:si1tt=f-’:i‘tso‘fa':'i-ransportationM9mOrandUm
August 12,2016
TO:ErikJonson,ContractingServicesManager
FROM:SchatzicI-Inn/ey,Agreement ComplianceAudit ManagerQ00.“
SUBJECT:Gray &Osborne,Inc.IndirectCost Rate
for FiscalYear Ended December31,2015
"&"-
We are accepting the Gray &Osbomcproposedrate of 186.65%ofdircct laborforthe -abovereferenced?scal year basedon our risk assessment process (rate includes0.13%FacilitiesCost of Capital).Gray &Osborneprovideda FHWA Cetti?catc of FinalIndirectCostsindicatingallcostsincludedintheindirectcostratescheduleareincompliancewithFederalAcquisitionRegulations(FAR),Subpart 31.We did not 9
completea review for this ?rm.
Costsbilledto agreements willstill be subject to audit of actualcosts,based on the termsandconditionsoftherespectiveagreement.
.-.--_.‘-._'-re‘
Thiswas not a cognizantreview.Any other entitycontractingwith the lion isresponsiblefordeterminingtheacceptabilityoftheIndirectCostRate.0
if you have any questions,feel free to call me at (360)705-7006,or via email atLmrvcys(t(}wsdot.wa,gov
cc:Steve Mc[(erney
File
DOTFonnTOO-O03EFRevised5:99
AGENDA ITEM #3. a)
Exhibit E
Sub-consultant Cost Computations
There isn’t any sub-consultant participationat this time.The CONSULTANT shall not sub-contractfor
the performance of any work under thisAGREEMENT without prior written permissionof the AGENCY.
Refer to section VI “Sub-Contracting”of this AGREEMENT.
The following subconsultantsare being added to the project:
Applied Professional Services,Inc.-$3,200.00
TC2 —$960.00
PanGEO,Inc.-$9,336.00
Agreement Number:
WSDOTForm 140-089 EF Exhibit E Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #3. a)
Submittal Information Form (Sub-consultant)
Project Name or Roster Category:Renton Avenue South Rehabilitation
Sub-consultant
Firm Name:PanGEO Inc.
Address:3213 Eastlake Avenue East,Seattle,WA 98102
Phone:206-262-0370 Fax:206-262-0374
Company Website:www.pangeoinc.com
FederalTax ID Number:91-1991216
Uni?ed Business Identi?er Number:601 984438
D/M/WBE Certi?cation Number:N/A
Year Firm Established:1999
SIC Code (Name):8711 (Engineering Services)
NAICS Code (Name):541330 (Engineering Services)
Contact Person Regarding This Submittal’s Information:Mr.Siew L.Tan,P.E.(stan@pangeoinc.com)l
Firm Type
[3 Sole Proprietor El Partnership U C -Corp.
Cl Limited Partnership Subchapter S Corp.CI Limited Liability Company
Annual Gross Receipt
CI $0 to $1 Million $1 Million to $5 Million Cl $5 Million to $10 Million
Cl $10 Million to $15 Million Cl Over $15 Million
Firms Areas of Expertise
Geotechnical engineering,geology,hydrogeology,and geotechnical specialinspections
Note:
Firm Name:Please ensure that the firm name listed is the same firm name that is legally assigned to the federal tax ID
number.Please do not use:DBA's -Doing Business As;Combination names when two firms are working together;
derivatives of your legal name;Acronyms;etc.
Unified Business Identifier (UBI)Number:if your firm does not have a UBI number for Washington State.please put
pending in the box.You willbe required to acquire a UBI Number if you are awarded the contract.
DOT 140-566 Page 1 of 1
10/2015
AGENDA ITEM #3. a)
Exhibit F
Title VIAssurances
During the performance of this AGREEMENT,the CONSULTANT,for itself,its assignees,and successors
in interest agrees as follows:
I.
WSDOT Form 140-089 EF Exhibit F
Compliance with Regulations:The CONSULTANT shall comply with the Regulations relative to non-
discriminationin federally assisted programs of the AGENCY,Title 49,Code of Federal Regulations,
Part 21,as they may be amended from time to time (hereinafter referred to as the “REGULATlONS”),
which are herein incorporated by reference and made a part of this AGREEMENT.
Non-discrimination:The CONSULTANT,with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race,color,sex,or national origin in the selection and retention
of sub-consultants,including procurement of materials and leases of equipment.The CONSULTANT
shall not participate either directly or indirectly in the discriminationprohibited by Section 21.5 of the
REGULATIONS,includingemployment practices when this AGREEMENTcovers a program set forth
in Appendix B of the REGULATIONS.
Solicitations for Sub-consultants,Including Procurement of Materials and Equipment:In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract,including procurement of materialsor leases of equipment,each potential sub-
consultant or supplier shall be noti?ed by the CONSULTANTof the CONSULTANT’sobligations under
this AGREEMENT and the REGULATIONS relative to non-discriminationon the grounds of race,color,
sex,or national origin.
Informationand Reports:The CONSULTANTshall provide all information and reports required by the
REGULATIONS or directives issuedpursuant thereto,and shall permit access to its books,records,
accounts,other sources of information,and its facilities as may be determinedby the AGENCY,the
STATE,or the Federal Highway Administration(FHWA)to be pertinent to ascertain compliance with such
REGULATIONS,orders and instructions.Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information,the CONSULTANTshall
so certify to the AGENCY,the STATE,or the FHWA as appropriate,and shall set forth what efforts it has
made to obtainthe information.
Sanctionsfor Non—compliance:In the event of the CONSULTANT’s non-compliance with the non-
discriminationprovisions of this AGREEMENT,the AGENCY shall imposesuch AGREEMENT sanctions
as it,the STATE,or the FHWA may determineto be appropriate,including,but not limited to:
-Withholdingof payments to the CONSULTANTunder this AGREEMENT until the CONSULTANT
complies,and/or;
-Cancellation,termination,or suspension of this AGREEMENT,in whole or in part.
Incorporationof Provisions:The CONSULTANTshall include the provisions of paragraphs (1)through
(5)in every subcontract,including procurement of materials and leases of equipment,unless exempt by the
REGULATIONS,or directives issued pursuant thereto.The CONSULTANT shall take such action with
respect to any sub-consultantor procurement as the STATE,the AGENCY,or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided,however,that in the event a CONSULTANTbecomes involved in,or is threatened with,
litigation with a sub-consultantor supplier as a result of such direction,the CONSULTANT may request
the AGENCY enter into such litigation to protect the interestsof the STATE and/or the AGENCY and,in
addition,the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States.Agreement Number:
Page 1 of 1Revised10/30/2014
AGENDA ITEM #3. a)
Exhibit G
Certification Documents
ExhibitG—l(a)Certi?cation of Consultant
Exhibit G—l(b)Certi?cation of City of Renton
Exhibit G-2 Certi?cation Regarding Debarment,Suspension and Other Responsibility Matters -
Primary Covered Transactions
ExhibitG-3 Certi?cation Regarding the Restrictionsof the Use of Federal Funds for Lobbying -Not Applicable
Exhibit G-4 Certi?cate of Current Cost or Pricing Data —Not Applicable
Agreement Number:
WSDOTForm 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #3. a)
Exhibit G-1 (a)Certification of Consultant
I hereby certify that I am the and duly authorizedrepresentative of the ?rm of
whose address is
701 Dexter Avenue North,Suite 200,Seattle,Washington 98109
and that neither the above ?rm nor I have:
a)Employed or retained for a commission,percentage,brokerage,contingent fee,or other consideration,
any ?rm or person (other than a bona ?de employee working solely for me or the above CONSULTANT)
to solicitor secure this AGREEMENT;
b)Agreed,as an express or implied conditionfor obtaining this contract,to employ or retain the services of
any ?rm or person in connection with carrying out this AGREEMENT;or
c)Paid,or agreed to pay,to any ?rm,organization or person (other than a bona ?de employee working solely
for me or the above CONSULTANT)any fee,contribution,donation,or considerationof any kind for,or in
connectionwith,procuring or carrying out this AGREEMENT;except as hereby expressly stated (if any);
I acknowledge that this certi?cate is to be furnishedto the
and the Federal Highway Administration,U.S.Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aidhighway funds,and is subject to applicableState and
Federal laws,both criminal and civil.
Gray &Osborne,Inc.
Consultant(FirmName)
Signature(AuthorizedOflicialofConsultant)Date
Agreement Number:
WSDOTForm 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #3. a)
Exhibit G-1(b)Certification of City of Renton
I hereby certify that I am the:
Certified Authority (CA)
D Other
of the City of Renton,and Gray &Osborne,inc.
or its representativehas not been required,directly or indirectly as an express or implied condition in connection
with obtaining or carrying out thisAGREEMENT to:
a)Employ or retain,or agree to employ to retain,any ?rm or person;or
b)Pay,or agree to pay,to any ?rm,person,or organization,any fee,contribution,donation,or consideration
of any kind;except as hereby expressly stated (if any):
I acknowledge that this certi?cate is to be furnished to the City of Renton
and the Federal Highway Administration,U.S.Department of Transportation,in connection with this
AGREEMENT involving participation of Federal-aid highway funds,and is subject to applicable State and
Federal laws,both criminal and civil.
Signature Date
Agreement Number:
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/201 4
AGENDA ITEM #3. a)
Exhibit G-2 Certification Regarding Debarment,Suspension and Other
Responsibility Matters -Primary Covered Transactions
1.
II.
The prospective primary participantcerti?es to the best of its knowledge and belief,that it and its principals:
A.
D.
Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily
excluded from covered transactions by any Federal department or agency;
Have not within a three (3)year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain,or performing a public (Federal,State,or local)transaction or contract under
a public transaction;violation of Federal or State anti-trust statues or commission of embezzlement,
theft,forgery,bribery,falsi?cation or destruction of records,making false statements,or receiving
stolen property;
Are not presently indicted for or otherwise criminally or civilly charged by a govemmental entity
(Federal,State,or local)with commission of any of the offenses enumerated in paragraph (1)(b)
of this certi?cation;and
Have not within a three (3)year period preceding this application/proposal had one or more public
transactions (Federal,State and local)terminated for cause or default.
Where the prospective primary participant is unable to certify to any of the statements in this certi?cation,
such prospective participant shall attach an explanation to this proposal.
Gray &Osborne,Inc.
Consultant(FirmName)
Signature(AuthorizedOf?cialofConsultant)
WSDOT Form 140-089 EF Exhibit G
Date
Agreement Number:
Page 1 of 1
Revised 10/30/201 4
AGENDA ITEM #3. a)
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying -Not Applicable
The prospective participant certi?es,by signing and submitting this bid or proposal,to the best of his or her
knowledgeand belief,that:
i.No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any
person for in?uencing or attempting to in?uence an of?cer or employee of any Federal agency,a Member
of Congress,an officer or employee of Congress,or any employee of a Member of Congress in connection
with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,
the entering into of any cooperative AGRl£EMl*lN'l‘,and the extension,continuation,renewal,amendment,
or modi?cation of Federal contract,grant,loan or cooperative AGREEMENT.
If any funds other than Federal appropriated funds have been paid or will be paid to any person for
in?uencing or attempting to in?uence an o?icer or employee of any Federal agency,a Member of Congress,
an officer or employee of Congress,or an employee ofa Member of Congress in connectionwith this
Federal contract,grant,loan or cooperative AGREEMENT,the undersigned shall complete and submit
Standard Form -LLL,“Disclosure Form to Report Lobbying,”in accordancewith its instructions.
This certi?cation is a material representation of fact upon which reliance was placed when this transaction
was made or entered into.Submission of this certi?cation is a prerequisite for making or entering into
this transaction imposed by Section 1352,Title 31,U.S.Code.Any person who fails to ?le the required
certi?cation shall be subject to a civil penalty of not less than $10,000.00,and not more than $100,000.00,
for each such failure.
The prospective participantalso agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certi?cation be included in all lower tier sub-contracts,which exceed $100,000,
and that all such sub-recipients shall ccrti fy and disclose accordingly.
Gray &Osborne,lnc.
Consultant(FirmName)
Signature(AuthorizedOfficialofConsultant)
WSDOTForm 140-089 EF Exhibit G
Date
Agreement Number:
Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #3. a)
Exhibit G-4 Certi?cate of Current Cost or Pricing Data -Not Applicable
This is to certify that,to the best of my knowledge and belief,the cost or pricing data (as de?ned in section
2.101 of the Federal AcquisitionRegulation (FAR)and required under FAR subsection 15.403-4)submitted,
either actually or by speci?c identi?cation in writing,to the Contracting Officer or to the Contracting Of?cer’s
representative in support of 'are accurate,complete,and current
as of "
This certi?cation includes the cost or pricing data supportingany advance AGREEMENT’s and forward pricing
rate AGREEMENT’s between the offer or and the Government that are part of the proposal.
Firm:Gray &Osborne,lne.
Signature Title
Date of Execution"'**:
‘Identify the proposal,quotation,request for pricingadjustment,or other submissioninvolved,giving the appropriateidentifyingnumber(e.g.project title.)
"Insert the day,month,and year,when price negotiations were concluded and price AGRHl~2MF.N'l‘was reached.
""'*lnsert the day,month,and year,of signing,which should be as close as practicableto the date when the pricenegotiations were concluded and the
contract pricewas agreed to.
Agreement Number:
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/20‘!4
AGENDA ITEM #3. a)
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identi?ed in Section XII,Legal Relations
and Insurance of this Agreement is amended to $N/A
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of 55N/A
Such insurance coverage shall be evidenced by one of the following methods:
-Certi?cate of Insurance.
-Self-insurance through an irrevocable Letter of Credit from a quali?ed ?nancial institution.
Self-insurancethrough documentation of a separate fund established exclusively for the payment of professional
liability claims,including claim amounts already reserved against the fund,safeguards established for payment
from the fund,a copy of the latest annual ?nancial statements,and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as speci?ed above exceed
$1 million per occurrence or the value of the contract,whichever is greater,then justi?cation shall be submitted
to the Federal HighwayAdministration (FHWA)for approval to increase the minimum insurance limit.
If FHWA approval is obtained,theAGENCY may,at its own cost,reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes:Cost of added insurance requirements:33N/A
-Include all costs,fee increase,premiums.
-This cost shall not be billed against an FHWA funded project.
-For ?nal contracts,include this exhibit.
Agreement Number:
WSDOT Form 140-089 EF Exhibit H Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #3. a)
Exhibit I
Alleged Consultant Design Error Procedures
Not Applicable
The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a
nature that exceeds the accepted standard of care.In addition,it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s)is Identi?ed by Agency’s Project Manager
At the ?rst indication of potential consultant design error(s),the ?rst step in the process is for the Agency’s
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s).For federally funded projects,the Region Local Programs Engineer should be informed and
involved in these procedures.(Note:The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager,who has not been as directly involved in the project,
to be responsiblefor the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s)and the magnitude of the alleged error(s),and with the
Director of Public Works or Agency Engineer’s concurrence,the project manager obtains more detailed
documentationthan is normally required on the project.Examples include:all decisions and descriptions
of work;photographs,records of labor,materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determinedthat there is a need to proceed further,the next step in the process is for the project
manager to contact the consultantregarding the alleged design error(s)and the magnitude of the alleged
error(s).The project manager and other appropriate agency staff should represent the agency and the
consultantshould be represented by their project manager and any personnel (including sub—consultants)
deemed appropriatefor the alleged design error(s)issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s)with the consultanthave been completed regarding the consultant’s alleged design
error(s),there are three possible scenarios:
-It is determinedvia mutual agreement that there is not a consultant design error(s).If this is the case,
then the process will not proceed beyond this point.
-It is determinedvia mutual agreement that a consultant design error(s)occurred.If this is the case,
then the Director of Public Works or Agency Engineer,or their representatives,negotiate a settlement
with the consultant.The settlement would be paid to the agency or the amount would be reduced from
the consultant’s agreement with the agency for the services on the project in which the design error
took place.The agency is to provide LP,through the Region Local Programs Engineer,a summary
of the settlement for review and to make adjustments,if any,as to how the settlement affects federal
reimbursements.No further action is required.
-There is not a mutual agreement regarding the alleged consultantdesign error(s).The consultant may
request that the alleged design error(s)issue be forwarded to the Director of Public Works or Agency
Engineer for review.If the Director of Public Works or Agency Engineer,after review with their legal
counsel,is not able to reach mutual agreement with the consultant,proceed to Step 5.
WSDOT Form 140-089 EF Exhibit I Page 1 of 2
Revised 10/30/2014 Agreement Number:
AGENDA ITEM #3. a)
v
Step 5 Forward Documents to Local Programs
For federally ?mded projects all available information,including costs,should be forwardedthrough the
Region Local Programs Engineer to LP for their review and consultation with the FHWA.LP will meet
with representativesof the agency and the consultant to review the alleged design error(s),and attempt
to ?nd a resolution to the issue.If necessary,LP will request assistance from the Attorney General’s Office
for legal interpretation.LP will also identify how the alleged error(s)affects eligibility of project costs
for federal reimbursement.
-If mutual agreement is reached,the agency and consultant adjust the scope of work and costs
to re?ect the agreed upon resolution.LP,in consultation with FI-IWA,will identify the amount
of federal participation in the agreed upon resolution of the issue.
-If mutual agreement is not reached,the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number:
WSDOTForm 140-089 EF Exhibit I Page 2 of 2
Revised 10/30/2014
AGENDA ITEM #3. a)
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s)on a consultant agreement.The following
procedures should only be utilized on consultant claims greater than $1,000.If the consultant’sclaim(s)are a total
of $1,000 or less,it would not be cost effective to proceed through the outlined steps.It is suggested that the
Directorof Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional servicesthat were outside
of the agreement’s scope of work,they may be entitled to a claim.The ?rst step that must be completed
is the request for considerationof the claim to the Agency’s project manager.
The consultant’s claim must outline the following:
-Summationof hours by classi?cation for each finn that is included in the claim;
-Any correspondence that directed the consultant to perform the additional work;
-Timeframe of the additional work that was outside of the project scope;
-Summary of direct labordollars,overhead costs,pro?t and reimbursable costs associated with
the additionalwork;and
-Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1,the next step in the process is to forward the request to the
Agency’s project manager.The project manager will review the consultant’sclaim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim.If the
FHWA is participating in the project’s funding,forward a copy of the consultant’sclaim and the Agency’s
recommendationfor federal participationin the claim to the WSDOT Local Programs through the Region
Local Programs Engineer.If the claim is not eligible for federal participation,payment will need to be from
agency funds.
If the Agency project manager,Director of Public Works or Agency Engineer,WSDOT Local Programs
(if applicable),and FHWA (if applicable)agree with the consultant’s claim,send a request memo,including
backup documentationto the consultant to either supplement the agreement,or create a new agreement
for the claim.After the request has been approved,the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim.Inform the consultant that the ?nal payment for
the agreement is subject to audit.No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant’s claim,proceed to step 3 of the procedures.
Agreement Number:
WSDOT Form 140-O89 EF Exhibit J Page 1 of 2
Revised 10/30/2014
AGENDA ITEM #3. a)
Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s)
If the Agency does not agree with the consultant’s claim,the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
Copy of information supplied by the consultant regarding the claim;
Agency’s summation of hours by classi?cation for each ?rm that should be included in the claim;
Any correspondence that directed the consultant to perform the additional work;
Agency’s summary of direct labor dollars,overhead costs,pro?t and reimbursable costs associated
with the additional work;
Explanation regarding those areas in which the Agency does/docs not agree with the consultant’s
claim(s);
Explanation to describe what has been instituted to preclude ?iture consultant claim(s);and
Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim,or portions thereof,which may include getting Agency Council or Commission approval (as
appropriate to agency disputeresolution procedures).If the project involves federal participation,obtain
concurrence from WSDOT Local Programs and FIIWA regarding ?nal settlement of the claim.If the claim
is not eligible for federal participation,payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing)the consultant of their ?nal
decision regarding the consultant’s claim(s).Include the ?nal dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim.Inform the consultant that the ?nal payment for the agreement is subject to audit.
WSDOTForm 140-089 EF Exhibit J
Agreement Number:
Page 2 of 2
Revised 10/30/20‘!4
AGENDA ITEM #3. a)
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AB - 1925
City Council Regular Meeting - 12 Jun 2017
SUBJECT/TITLE: Cooperative Agreement with the Washington State Department of
Transportation for Design and Construction of the I-405/SR 167
Interchange Direct Connector Project
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Vicki Grover, Transportation Planning Manager
EXT.: 7393
FISCAL IMPACT SUMMARY:
This agreement will generate $662,965 in revenue.
SUMMARY OF ACTION:
The Washington State Department of Transportation (WSDOT) I-405/SR 167 Interchange Direct Connector
Project began construction earlier this year and will construct a flyover HOV lane in each direction between SR
167 and I-405.
It is of mutual benefit to both the City and WSDOT to outline the process by which WSDOT, the design builder
and the City will communicate and work together through the design build process for the City owned
facilities. The revenue generated by this agreement is estimated to be $662,965.
Funding from WSDOT is for compensation to the City for a reduction in the City’s complete streets standard
for 14th Street, which was required to be reconstructed south of its current location.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Cooperative Agreement with the Washington State
Department of Transportation for design and construction of the I-405/SR 167 Interchange Direct Connector
Project.
AGENDA ITEM #4. a)
GCB 2274 Page 1 of 15
GCB 2274
COOPERATIVE AGREEMENT
Design and Construction
I-405 – SR 167 Interchange Direct Connector Project
This Agreement for Design and Construction of the I-405 – SR 167 Interchange Direct Connector
Project (Agreement) is made and entered into by the City of Renton (CITY) and the Washington State Department of Transportation (WSDOT).
WHEREAS, WSDOT, in the interest of providing congestion relief in the I-405 Corridor, proposes
improvements along I-405 within the CITY in a project known as the I-405 – SR 167 Interchange
Direct Connector project (Project); and WHEREAS, the proposed Project will require WSDOT to perform certain work on the CITY’s
facilities as described in Exhibit A; and
WHEREAS, WSDOT will construct the Project using the design-build method of project delivery;
and
WHEREAS, the design of project elements in the design-build method of project delivery moves
faster than in the typical design-bid-build method of project delivery; therefore, expedited CITY review of the design elements will be required; and
WHEREAS, the Parties recognize the importance of timeliness in reviews, avoidance of delays, and minimizing costs for the Project, as well as the mutual benefit provided in shortening plan and
proposal review times; and
WHEREAS, the Project’s design-build contract was awarded June 23, 2016, and it is scheduled
to open to traffic by the end of 2018; and WHEREAS, the Parties executed a Memorandum of Understanding on September 27, 2004, that
describes the Parties’ cooperation during design and construction of the I-405 Congestion Relief & Transit Projects; and
WHEREAS, the Parties desire this Agreement to define their roles and responsibilities related to
design and construction of the Project. NOW, THEREFORE, by virtue of Revised Code of Washington (RCW) 47.28.140 and RCW 39.34.080 and in consideration of the terms, conditions, and performances contained herein, and the attached Exhibits A, B, C, D, E, F, and G, which are incorporated and made a part hereof,
IT IS MUTUALLY AGREED AS FOLLOWS:
1.0 GENERAL 1.1 WSDOT will construct the Project improvements along the I-405 Corridor, the general
limits of which are described in Exhibit A, Project Description, and shown in Exhibit B,
Conceptual Plans.
AGENDA ITEM #4. a)
GCB 2274 Page 2 of 11
2.0 ROLES
2.1 WSDOT entered into a contractual agreement with a design-build contractor (Design-
Builder) for design and construction of the Project.
2.2 WSDOT will continue coordinating partnering sessions including WSDOT staff, CITY staff, and WSDOT’s Design-Builder staff to review coordination processes and performance of this Agreement, as requested.
2.3 WSDOT shall track and respond to all CITY communication requests in a timely manner.
2.4 The CITY Project Coordinator will be responsible for facilitating all Project-related communication between WSDOT and CITY staff as well as CITY review of all Project-
related submittals. This coordination of efforts with WSDOT will take place via WSDOT’s
I-405 Project Engineer.
2.5 WSDOT’s I-405 Project Engineer, or designee, will be responsible for facilitating all
Project-related communication between the CITY Project Coordinator and WSDOT staff as well as providing Project-related submittals to the CITY Project Coordinator. This
coordination of efforts with the CITY will take place via the CITY Project Coordinator.
2.6 WSDOT agrees to make presentations to the CITY when requested to do so by the CITY.
2.7 WSDOT agrees to provide Project updates to CITY staff on a monthly basis. These updates will include the Project’s milestones.
2.8 WSDOT will develop a Public Information Plan that ensures Project information is made available to the public. In addition, the CITY and WSDOT will continue coordinating
outreach to the business community.
2.9 The Parties agree to fund and be fully responsible for their own respective costs
associated with staff time necessary to fulfill their roles and responsibilities as identified in this Agreement, except in the following cases:
2.9.1 WSDOT will contribute funding for a CITY Project Coordinator for the length of the Project.
2.9.2 The CITY Project Coordinator will serve as the CITY’s Project liaison beginning with Notice to Proceed to WSDOT’s Design-Builder and will be responsible for
expediting CITY review of Project submittals. 2.9.3 WSDOT shall only fund those hours worked by the CITY Project Coordinator for
coordination activities associated with the Project. 2.9.4 The Parties will enter into a separate agreement, GCB 2197, outlining the details
related to scope of work and reimbursement for the CITY Project Coordinator.
2.9.5 WSDOT shall reimburse the CITY for appropriate inspection costs, as described
in Section 9.2, below.
AGENDA ITEM #4. a)
GCB 2274 Page 3 of 11
3.0 CITY REVIEW AND COMMENT ON PROJECT ELEMENTS 3.1 WSDOT will provide the CITY with three (3) hard copies and an electronic copy of the
preliminary and final design submittals formatted to printing and plotting to scale, as
submitted by the Design-Builder in accordance with the Project’s Request for Proposals (RFP), for review and comment by the CITY on Project elements that (a) require a CITY
permit pursuant to the Renton Municipal Code (RMC), (b) will be owned, maintained, or operated by the CITY, (c) will be located within CITY-owned property or right of way, or (d) will be integrated with or connected to CITY utilities (collectively hereinafter referred to
as “Project Elements”). 3.1.1 Project Elements include, but are not limited to, design of CITY streets and other
associated CITY roadway elements, landscaping, sidewalks, stormwater, water and sewer utilities, streetlights along CITY roadways, CITY street detour routes,
noise variance requests within the CITY limits, cut slopes within WSDOT limited
access south of I-405 between SR 167 and SR 515, and right of way permits within the CITY limits.
3.1.2 Designs shall be submitted for review at preliminary and final design stages. Each submittal, including final design, shall consider the CITY’s previous review
comments to address and incorporate changes as appropriate..
3.1.3 WSDOT agrees that its design and construction of Project Elements shall conform
to applicable CITY policies, design standards, standard plans, comprehensive utilities system plans, development regulations, and other applicable requirements of the RMC (excepting the approved street modification identified in Exhibit C).
The CITY’s review and comment will be limited to such requirements. 3.2 WSDOT will provide the CITY with three (3) hard copies and an electronic copy formatted
to printing and plotting to scale, of the Release for Construction (RFC) documents for CITY use in confirming that all the CITY’s comments on the final design submittals have been
addressed. The CITY may submit written comments concerning the RFC documents to
WSDOT within the timeframe given in Section 3.6, below.
3.3 WSDOT will review all submittals from its Design-Builder for completeness with contract
requirements prior to forwarding them to the CITY’s Project Coordinator for review.
3.4 WSDOT will provide the CITY with its review comments on Project Elements included in the Design-Builder’s plans.
3.5 WSDOT will work with its Design-Builder to give the CITY as much advance notice of upcoming and planned submittals as possible.
3.6 The CITY commits to reviewing and returning preliminary and final construction and right-of-way design submittals to WSDOT within a maximum of fourteen (14) calendar days of request for review and final design submittals within seven (7) calendar days of request
for review. All other required permit submittals shall be reviewed as required by the RMC.
3.6.1 In the case of infrequent circumstances, such as CITY emergencies and extreme
and unusual weather conditions affecting the CITY’s ability to perform normal functions, or receipt of project submittals of unusual volume, complexity, or
AGENDA ITEM #4. a)
GCB 2274 Page 4 of 11
unexpected or controversial content, the Parties recognize the challenge the CITY may have to review and return submittals within the allotted review period.
3.6.2 The Parties agree that additional review days may be allowed if there is no created delay or cost increase for the Project. In these cases, the CITY will be responsible
for requesting approval from WSDOT within the allotted review period and articulating the cause for delay and specific additional calendar days needed for the review.
3.6.2.1 WSDOT will review the extended period request for consequences to the design-build contract requirements, schedule, and cost.
3.6.2.2 WSDOT will approve extensions if there is no risk created to the
design-build contract.
3.6.2.3 If WSDOT is unable to approve additional review days, WSDOT, at
WSDOT’s sole discretion, may proceed with the design-build contract
without the CITY’s review comments so as to prevent any delays to the Project due to the CITY’s reviews.
3.6.2.4 If WSDOT proceeds without the CITY’s review comments, WSDOT shall ensure compliance with applicable design standards and plans
as set forth in Section 3.1.3 and Section 4. 4.0 DESIGN OF ELEMENTS WITHIN CITY JURISDICTION
4.1 All plans for the Project will follow WSDOT’s Plans Preparation Manual. All facilities within the I-405 limited access will use WSDOT design standards, except that the RMC and the CITY’s latest Design Standards, Specifications, and Standard Plans (City Standards) as
of the Project’s RFP issue date will apply to plans for Project Elements. The City Standards (City of Renton Standard Details dated October 12, 2016) are hereby
incorporated into this Agreement by this reference. A copy of these provisions are
available from the CITY upon request by WSDOT.
4.2 The Parties agree that the aesthetic treatments of the I-405 Master Plan compatible
elements listed in Sections 4.3 through 4.6 will conform to the guidelines described in the Interstate-405 Urban Design Criteria, February 2015 (UDC), incorporated into this
Agreement by this reference. 4.3 The Parties agree to the design of elements that are within the CITY’s jurisdiction as
follows: 4.3.1 A CITY street pavement section shall be in accordance with RFP 2.7.3.1.1, Local
Agency Pavement, attached as Exhibit D. 4.3.2 CITY sidewalks that that will be maintained by the CITY will incorporate standard
finishes required by the RMC at the time of the Project’s RFP issue date, except where the RMC is in conflict with the UDC in which case, the UDC shall take
precedence.
4.3.3 The design and posted speed of South 14th Street will be 25 miles per hour.
AGENDA ITEM #4. a)
GCB 2274 Page 5 of 11
4.3.4 The design of the relocated South 14th Street between Davis Avenue South and Morris Avenue South will be to the approved street modification identified in Exhibit
C, with a pavement section 18 feet wide described in Exhibit D, and as shown in
Exhibit B.
4.3.5 The design of the relocated South 14th Street between Lake Avenue South and Davis Avenue South and between Morris Avenue South and Smithers Avenue South shall have a pavement section 12 feet wide as described in Exhibit D, and
as shown in Exhibit B. 4.4 Treatment of retaining walls constructed by the Project will be finished as outlined in the
I-405 Urban Design Criteria for I-405/SR 167 Direct Connector, incorporated into this Agreement by this reference.
4.5 Noise walls constructed by the Project will be finished with the ashlar stone block pattern treatment on the neighborhood side and the standard fractured fin treatment on the I-405
Corridor side, as described in the UDC.
4.6 If WSDOT’s Design-Builder proposes a design change to an existing CITY facility (such
as a CITY street, sidewalk, trail, streetlight, traffic signal, or utility) WSDOT agrees to
present the change to the CITY for review, discussion, and approval.
4.6.1 WSDOT will provide the CITY with plans of any changes to the CITY facilities for review.
4.6.2 These reviews will be conducted in accordance with Section 3.0 of this Agreement. 4.7 If the CITY proposes a change to an existing CITY facility within the Project limits, the
CITY shall request a meeting through WSDOT’s I-405 Project Engineer.
4.7.1 The Parties agree to meet in a cooperative spirit to review and discuss the
proposed change.
4.7.2 If WSDOT determines the proposed change to be feasible and appropriate, the
Parties shall negotiate the responsibilities for payment of costs associated with the requested change based on the benefits of the proposed change to each Party.
4.7.3 If the Parties can mutually agree on the proposed change and payment responsibilities, WSDOT will implement the change.
4.7.4 The consideration of potential schedule delays, which may result in additional cost, shall be of paramount importance to both Parties.
5.0 CITY OWNED UTILITIES
5.1 Any protection, improvement, deactivation, or relocation of CITY utilities outside of
WSDOT right of way, required by the construction of the Project, will be covered under separate agreements.
6.0 STORM DRAINAGE 6.1 WSDOT, working with its Design-Builder, shall provide a Hydraulic Report that will include
hydrologic/hydraulic analysis of water quality/detention facilities and conveyance systems
AGENDA ITEM #4. a)
GCB 2274 Page 6 of 11
that convey runoff through the Project site and discharge to downstream systems, streams, wetlands, and rivers. This report will include a level 3 downstream analysis of
the SW 19th Street drainage system from East Valley Road to Springbrook Creek in
accordance with Section 1.2.2 of the CITY Amendments to the 2009 King County Surface Water Design Manual. The downstream analysis will be required to determine if the
Project will increase flows to the existing CITY storm drainage conveyance system and if the Project will result in an increase in downstream flooding.
6.1.1 Stormwater drainage facilities constructed as part of this Project (Stormwater Facilities) will meet WSDOT flow control and runoff treatment requirements. These requirements are deemed to be equivalent to the CITY stormwater design
standards and will protect against the degradation of downstream flooding and water quality conditions.
6.1.2 In addition to WSDOT flow control requirements, the design shall verify that detention facilities will not increase the existing two (2), ten (10), and one hundred
(100) year storm event peak flow rate downstream of the Project. This will be
documented in the Hydraulic Report discussed in Section 6.1.
6.2 Permanent highway flow control and runoff treatment facilities required by the Project shall
be located within the WSDOT limited access right of way, shall only collect and treat runoff from WSDOT roadway, and shall be designed in accordance with the Highway Runoff
Manual. 6.3 Stormwater Facilities constructed within CITY right of way shall follow the CITY Public
Works Department, Surface Water Standard Details and Notes, March 2008. 6.4 WSDOT, working with its Design-Builder, will assure that stormwater management
facilities that introduce new open water areas within ten thousand (10,000) feet of the Renton Municipal Airport are designed according to Federal Aviation Administration (FAA)
Advisory Circular 150/5200-33, and grading of these facilities shall be coordinated with
the United States Department of Agriculture and FAA.
6.5 Project documentation that demonstrates compliance with Sections 6.1 through 6.4 shall
be submitted in sufficient time to allow the CITY a minimum of fourteen (14) calendar days to review and provide comments.
6.6 WSDOT shall be responsible for maintenance of all stormwater facilities within limited access right of way, as well as any Stormwater Facility that connects to a CITY storm
structure outside limited access right of way. This includes the proposed new fish-passable 15’ wide culvert, from where it exits WSDOT right of way to the point of connection to the existing CITY 60-inch storm system at the intersection of SW 19th Street
and East Valley Road, and the Rolling Hills Creek channel improvements which will be located in a permanent easement granted to WSDOT.
6.7 The CITY shall be responsible for maintenance of all Stormwater Facilities constructed in the new South 14th Street right-of-way including the discharge to the wetland tributary of Rolling Hills Creek within WSDOT property (upstream of Culvert 48, between Morris
Avenue South and Smithers Avenue South) and the culvert placed in the same tributary to allow flows to pass under the relocated South 14th Street.
AGENDA ITEM #4. a)
GCB 2274 Page 7 of 11
6.8 Stormwater Facility structures and the limits of each Party’s maintenance responsibility for those structures are shown on Exhibit F.
6.9 The Parties maintenance responsibilities in paragraph 6.6 and 6.7 shall continue in effect after the terminate date of this Agreement.
7.0 TRAFFIC SIGNALS & LIGHTING
7.1 Existing traffic signals will remain operational throughout the duration of the Project, either
with permanent or temporary traffic signals.
7.2 Existing lighting on CITY streets will remain operational throughout the duration of the
Project.
7.3 Proposals by WSDOT’s Design-Builder for the use and requirement of temporary
illumination on CITY streets will be evaluated during construction by the CITY to determine acceptability.
8.0 TRAFFIC CONTROL AND DETOUR PLAN APPROVAL PROCESS ON CITY STREETS 8.1 WSDOT, working with its Design-Builder, shall submit proposed road and trail closures,
detours, and traffic control plans involving and/or impacting CITY streets, as determined
by the CITY, to the CITY’s Community and Economic Development Department for approval at least three (3) weeks prior to proposed closures. The CITY shall review each
submittal and return it to WSDOT within fourteen (14) calendar days after receipt of plans, indicating either “approved,” “approved with comments,” or “not approved, contractor to revise and resubmit.”
8.2 Unless otherwise approved by the CITY, WSDOT shall prohibit its Design-Builder from closing any ramp, any lane of a CITY street, or any lane of I-405 or SR 167 that requires
traffic control measures on a CITY street between the hours of 7 a.m. and 10 p.m. during Renton River Days and between the third Thursday in November and the second day in
January.
8.3 WSDOT shall notify the CITY via Valley Communications Center at (253) 852-2121 at
least 24 hours prior to any I-405 or SR 167 lane closures that will impact City streets.
8.4 Closures of local roads for over 12 hours in duration, subject to the time restrictions in
Section 8.2, shall be submitted to the CITY Community and Economic Development Department at least six (6) weeks prior to proposed closures, and require approval by the City Council.
8.5 Closures of local roads less than 12 hours in duration shall be submitted to the CITY Community and Economic Development Department at least one (1) week prior to
proposed closures, for written approval from the CITY Community and Economic Development Department. 9.0 WORK WITHIN CITY RIGHT OF WAY OR IN AREAS TO BE TURNED BACK TO THE CITY
9.1 WSDOT will notify the CITY fourteen (14) calendar days in advance of any work within the
CITY right of way.
AGENDA ITEM #4. a)
GCB 2274 Page 8 of 11
9.2 Although WSDOT is administering the design-build contract and inspection services are included in the contract, the CITY may provide an inspector to ensure proper compliance
with CITY requirements for Project Elements.
9.2.1 The CITY inspector shall advise the I-405 Project Engineer of any non-compliance
issues within five (5) calendar days. 9.2.2 The CITY inspector shall communicate with WSDOT’s Design-Builder through
WSDOT’s I-405 Project Engineer and will follow WSDOT’s Design-Builder protocols when visiting the Project site.
9.2.3 WSDOT shall be responsible for all such inspection costs which are included in the permit fees described in Section 10.3, below.
9.3 Project plantings within the CITY right of way shall conform to the CITY’s Critical Areas Ordinance, CITY landscape standards, Complete Street guidelines (excepting the
approved street modification identified in Exhibit C), the guidelines outlined in the UDC,
and RFP Section 2.15.4.11, Roadside Restoration -- Vegetation Replacement Criteria and Planting Design Requirements. WSDOT will provide plant establishment for Project
plantings within the CITY right of way for five (5) years.
10.0 PAYMENT
10.1 In consideration for the relocated portions of South 14th Street (Relocated Street) described in Section 4.3 which will not be designed and constructed to City Standards WSDOT will reimburse the CITY a one-time payment (Reimbursement Amount) of Six
Hundred Sixty-Two Thousand Nine Hundred Sixty-Five Dollars ($662,965). This amount
represents the estimated cost difference, as shown in Exhibit E, Cost Estimate, between the Relocated Street if it were constructed to City Standards less the Relocated Street as
it will be constructed by the Project. 10.2 WSDOT agrees to make payment of the Reimbursement Amount to the CITY within thirty
(30) calendar days after the effective date of this Agreement.
10.3 Upon submission to the CITY of final designs pursuant to Section 3.1.2, WSDOT shall
apply and pay for a construction permit on the form attached and incorporated herein as Exhibit G. All fees shall be paid in accordance with the RMC, as described in Exhibit G.
11.0 PERMITS 11.1 WSDOT, and/or its Design-Builder, shall apply and pay for and obtain all necessary
permits for work within the corporate limits of the CITY and regulated by the CITY, including, but not limited to, the following.
11.1.1 Project Elements that require a construction permit. 11.1.2 Exceptions to the hours for development activity (per RMC).
11.1.3 Public works permit, which includes all road construction work within the CITY’s right of way, including but not limited to, haul routes for oversized loads, proposed
road and lane closures, and temporary construction agreements, noise walls, and easements.
AGENDA ITEM #4. a)
GCB 2274 Page 9 of 11
11.2 The CITY shall review each permit submittal in accordance with Section 3.0 of this Agreement, and will indicate either “approved,” “approved as noted,” or “not approved.” If
the permit is not approved, the CITY will identify the applicable RMC sections or City
Standards that the submittals do not satisfy.
12.0 DISPUTES 12.1 In the event that disputes arise that are related to the application of this Agreement, the CITY and WSDOT agree to work quickly and collaboratively to determine a resolution
using the following guidelines at the lowest organizational level. 12.2 The process to informally resolve the situation shall proceed in the following order.
12.2.1 The CITY’s Project Coordinator and WSDOT’s I-405 Project Engineer shall jointly
cooperate to informally resolve any disputes as quickly and efficiently as possible.
12.2.2 If dispute resolution is not successful at the level described above, the CITY’s
Transportation Director and WSDOT’s I-405 Construction Manager shall jointly
cooperate to informally resolve any dispute. The CITY Utility Systems Director shall be involved in the resolution of any dispute regarding a utility issue.
12.2.3 If dispute resolution is still not successful, the CITY’s Public Works Administrator, and WSDOT’s I-405 Project Director shall jointly cooperate to informally resolve
any dispute in accordance with the procedures described in Section 12.3 below. 12.3 If unresolved, the CITY’s Public Works Administrator and WSDOT’s I-405 Project Director
shall notify each other in writing of any dispute needing resolution. They shall meet together with appropriate staff from the CITY and WSDOT, within three (3) business days of receiving the written notice in order to resolve the dispute to the satisfaction of both
Parties. Each Party agrees to make all reasonable efforts to resolvethe dispute in order to avoid delays and minimize Project costs.
12.4 If, 14 days after receipt of the written notice described in Section 12.3, the dispute is still unresolved, the CITY’s Public Works Administrator and WSDOT’s I-405 Project Director
shall each appoint a member to a dispute resolution panel. These two members shall
select a third member not affiliated in any manner with either Party. The three-member dispute panel shall conduct a dispute resolution hearing that shall be informal and
unrecorded. The dispute panel shall evaluate the facts, contract terms, and applicable statutes and rules and make a determination on the dispute. The CITY and WSDOT shall each pay fifty (50) percent of the costs for the third member of the dispute resolution panel;
however, each Party shall be responsible for its own costs and fees. 13.0 INDEMNIFICATION AND HOLD HARMLESS
13.1 Each Party shall protect, defend, indemnify, and save harmless the other Party, its officers, officials, employees, and agents, while acting within the scope of their employment as such, from any and all costs, claims, judgments, and/or awards of damages (both to
persons and/or property), arising out of, or in any way resulting from, each of the Party’s own negligent acts or omissions and breaches of this Agreement. No Party will be
required to indemnify, defend, or save harmless the other Party if the claim, suit, or action
for injuries, death, or damages (both to persons and/or property) is caused by the sole negligence of the other Party, its officers, officials, employees, and agents, while acting
within the scope of their employment as such. Where such claims, suits, or actions result
AGENDA ITEM #4. a)
GCB 2274 Page 10 of 11
from the concurrent negligence of the Parties, the indemnity provided herein shall be valid and enforceable only to the extent of a Party’s own negligence.
13.2 WSDOT and the CITY agree that their obligations under this Section extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents.
For this purpose, the Parties, by mutual negotiation, hereby waive, with respect to the other Party only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW.
13.3 Each Party shall be responsible for their own attorneys’ fees, to enforce the provisions of this Section.
13.4 This indemnification and waiver shall survive the termination of this Agreement.
14.0 AMENDMENT 14.1 Either Party may request modifications to this Agreement. Such modifications shall be
mutually agreed upon by written amendments and/or supplements to this Agreement.
14.2 No variation or alteration of the terms of this Agreement shall be valid unless made in
writing and signed by authorized representatives of the Parties hereto.
15.0 ALL WRITINGS CONTAINED HEREIN
15.1 This Agreement contains all the terms and conditions agreed upon by the Parties to this Agreement.
15.2 No other understanding, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the Parties hereto. 16.0 GOVERNANCE 16.1 This Agreement is entered into pursuant to, and under the authority granted by, the laws
of the State of Washington and applicable federal laws.
16.2 The provisions of this Agreement shall be construed to conform to those laws.
17.0 EFFECTIVENESS AND DURATION 17.1 This Agreement is effective upon execution by both Parties and shall remain in effect
through the design and construction of the Project. 18.0 SEVERABILITY
18.1 If any provision of this Agreement, or any provision of any document incorporated by reference, shall be held invalid, such invalidity shall not affect the other provisions of this Agreement that can be given effect without the invalid provision, if such remainder
conforms to the requirements of applicable law and the fundamental purpose of this Agreement, and to this end the provisions of this Agreement are declared to be severable. 19.0 TERMINATION 19.1 This Agreement may be terminated by either Party with sixty (60) calendar days’ notice
and the written mutual consent of both Parties.
AGENDA ITEM #4. a)
GCB 2274 Page 11 of 11
20.0 VENUE 20.1 In the event that either Party deems it necessary to institute legal action or proceedings to
enforce any right or obligation under this Agreement, the Parties hereto agree that any
such action or proceeding shall be brought in the superior court situated in Thurston County, Washington, and only upon exhaustion of the dispute resolution process outlined
in Section 12 of this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the latest date written below:
CITY OF RENTON WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION
By:
By:
Denis Law
Kim Henry
Mayor
ARA Design-Build & I-405/SR 167
Date:
Date:
APPROVED AS TO FORM APPROVED AS TO FORM
By:
By:
Printed: Scott Lockwood
Title:
Assistant Attorney General
Date:
Date:
ATTEST
By:
Jason Seth
City Clerk
Date:
AGENDA ITEM #4. a)
GCB 2274 Page 1 of 1 Exhibit A
GCB 2274 Exhibit A
PROJECT DESCRIPTON
The Project shall construct two direct connector ramps, one in each direction, between the SR 167 HOT Lane and the I-405 HOV lane. These ramps shall connect northbound SR 167 to
northbound I-405 and shall connect southbound I-405 to southbound SR 167.
The freeway improvements shall include, but are not limited to, the following:
• Reconstructing sections of I-405 and SR 167 (including the SR 167 northbound to I-405
northbound ramp and the I-405 northbound to SR 167 southbound ramp) to open up the medians to make room for the new direct connector ramp.
• Constructing HOT/HOV direct connector flyover bridge structure between SR 167 and I-405.
• Realigning the existing loop ramp from northbound I-405 to northbound SR 167 to
accommodate the SR 167 reconstruction.
• Widening and seismic retrofitting of the I-405 bridge over SR 515 (Bridge No. 405/016) or
alternatively, replacing the bridge. In both alternatives, SR 515 shall include six lanes, planter strips, and sidewalks.
• Rehabilitating Portland Cement Concrete Pavement panels.
• Constructing retaining walls in various locations.
• Reconstructing a noise wall to the south of northbound I-405 between SR 167 and SR 515.
• Constructing an earthen embankment to the south of northbound I-405, west of SR 515.
• Constructing high performance concrete median barrier from the vicinity of I-405 MP 2.35 to
MP 3.05 and SR 167 MP 25.75 to MP 26.25.
• Constructing stormwater treatment and detention facilities.
• Replacing the existing Rolling Hills Creek fish barrier culvert in the vicinity of SR 167 MP 26.07 with a fish passable structure in the vicinity of SR 167 MP 25.93 that meets current stream
simulation requirements.
• Relocating and enhancing the Rolling Hills Creek stream channel along the east side of SR 167 between the existing crossing in the vicinity of I-405 MP 2.34 and the new crossing in
the vicinity of SR 167 MP 25.93.
• Constructing mitigation to compensate for unavoidable impacts to streams and their
associated buffers.
• Providing floodplain storage mitigation in accordance with the permits and the agreement with
the City of Renton.
• Providing traffic elements such as signing, illumination, ITS, and Toll Infrastructure
components.
• Reconstructing local City of Renton streets, including South 14th Street and maintenance
access, related to the interchange improvements and I-405 / SR 167 widening.
• Reconstructing sidewalks along SR 515 where impacted by construction of foundations for
Bridge No. 405/16.
• Relocating facilities and utilities including, but not limited to, the City of Renton water mains.
AGENDA ITEM #4. a)
BEGIN PROJECT BEGIN SB 167 PAVER CONSTRUCTION
SR 167 M.P. 21.31
•
520
11
\
BELLEVUE
• ..•-• ..
0
0 SB 167 TO 84TH AVE S 167 R1 02166 M.P. 0.04 -0.28
SB 167 TO S 212TH ST
167 R1 02264 M.P. 0.03 -0.17 11 '")1-_......_��-l;"""f1ENTON ::,<.:::::::::::,,�16E;s b....�a
*Br.167/128WM.P. 21.31 -21.35
!
!
S 212TH ST TO SR 167 SB 167 S1 02191 M.P. 0.17 -0.45
-�---------------� --·------
*Br.167/129 'E-SM.P. 0.13 -0.17
r, ' '
: '-, ... -I ---r-------------1 -�, ' \ ' ' ' \ ' ' ' ' ' ' ' '�------J I ' ' ' '' '' ' ' '
*Br.167/129 S-WM.P. 0.12 -0.17
KENT
'' -----------------------------�-----------------------------------
INDEX
•
' ' '' ' ____________________ J
RENTON
*Br. 167/131.25M.P. 23.64 -23.65
SW 43RD / S 180TH
SR 167 SB TO 167 R1 02473 M.P. 0.00 -0.09
•BRIDGE NOT INCLUDED, BUT STRIPE THROUGH.
SHEET NO. PLAN REFERENCE NO. TITLE SHEET NO. PLAN REFERENCE NO. TITLE
1 T1 INDEX AND VICINITY MAPS 39 - 44 ITS1 -ITS6 ITS PLAN
2 T2 GENERAL NOTES, LEGEND AND CURVE DATA 45 • 50 SN1 • SN6 SIGNING PLAN
3 • 4 RS1 • RS2 ROADWAY SECTIONS 51 -55 BR1 -BRS DC FLYOVER BRIDGE LAYOUT
5 • 10 AL1 • AL6 ALIGNMENT PLAN 56 • 59 BR6 • BR9 DC FLYOVER BRIDGE SECTIONS
11 • 16 PV1 -PV6 PAVING PLAN 60 BR10 BRIDGE 405116W FRAMING PLAN
17 • 22 EU1 • EU6 EXISTING UTILITIES 61 BR11 BRIDGE 405116E FRAMING PLAN
23 • 27 PR1 • PRS ROADWAY PROFILE & SUPERELEVATION 62 BR12 BRIDGE 405116 DEMOLITION PLAN
28 • 31 DR2 • DRS DRAINAGE PLAN 63 BR13 BRIDGE 405116 TYPICAL SECTIONS
SW 41ST ST
SW 41ST ST TO SR 167 SB 167 S1 02408 M.P. 0.31 -0.46
END SB 167
END SR 167 CONSTRUCTION
SR 167 M.P. 26.26 SB167 252+17.58 20.00" RT Bk.=
NB167 351+99.64 19.00' LT Bk. E167A 10999+42.77 Ahd.
PAVER CONSTRUCTION SR 167 M.P. 24.80
BEGIN SR 167 CONSTRUCTION SR 167 M.P. 24.80 E 167 11075+06.33
e;�: ·'
2,-------------� FILE NAME c:lcaddllb\pw\azappel)S096_.05pti�.022l11167pr'IOOO_T01 n 32 • 37 MK1 • MK6 64 BR14 PAVEMENT MARKING PLAN BRIDGE 40S/16E & 16W ALTERNATE PLAN DATUM TIME 6:57:20 AM AD COPY DATE 12111/2015
PLOTTED BY
38 RWP1 � 15% CONCEPTUAL DESIGN ... , .... ov A.ZAPPE
§ RETAINING AND NOISE WALL PROFILES o 500 1000 (NAVDJ BB ENTERED BY x.DINC3 � NOT FOR CONSTRUCTION SCALE '" FEET CHECK,O "' Re"'"'"
e SR 167 / l-405
INTERCHANGE
10 AS
BEGIN 1-405 CONSTRUCTION 1-405 M.P. 2.32E405 1186+58.96 Bk.=
NB405 1185+95.32, 18.84' LT. Ahd.
FED.AID PRDJ.NO.
END PROJECT 1-405 M.P. 3.96NB405 1272+82.10
IIBAT'M.VrACO>IA IN'mf,NAflONAl. ·-·11 BEGIN PROJECT n M.P. 24.80 V::, (j
\ �v=
I ' � \( <, \
1-405 / SR 167 INTERCHANGE
DIRECT CONNECTOR
� PROJ. ENGR. R. FENTON ,....._ ... ,.. INDEX AND VICINITY MAPS
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GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
GCB 2274
Exhibit B AGENDA ITEM #4. a)
AGENDA ITEM #4. a)
GCB 2274Exhibit CPage 2 of 5AGENDA ITEM #4. a)
GCB 2274Exhibit CPage 3 of 5AGENDA ITEM #4. a)
GCB 2274Exhibit CPage 4 of 5AGENDA ITEM #4. a)
GCB 2274Exhibit CPage 5 of 5AGENDA ITEM #4. a)
GCB 2274
Exhibit D
Washington State Department of Transportation I-405 / SR 167 Interchange – Direct Connector Project REQUEST FOR PROPOSAL Technical Requirements December 17, 2015
2.7.3.1.1 Pavement Sections
Local Agency Pavement
The compacted depths of new Local Agency pavement shall meet Local Agency design
requirements. If the Local Agency does not have design requirements, the minimum pavement
thickness shall be as shown below. The new pavement type shall match existing adjacent
pavement that is to remain:
E Valley Road:
o 0.85 foot HMA Class 1/2-inch, PG 64-22, over
o 0.65 foot CSBC.
Concrete travel lanes and shoulders:
o 0.75 foot PCCP with epoxy coated dowel bars, over
o 0.35 foot CSBC.
S 14th Street, other HMA travel lanes, truck parking, and driveways for truck traffic:
o 0.50 foot HMA Class 1/2-inch, PG 64-22, over
o 0.50 foot CSBC.
Shoulders:
o 0.35 foot HMA Class 1/2-inch, PG 64-22, over
o 0.65 foot CSBC.
HMA driveways and parking for passenger vehicles:
o 0.35 foot HMA Class 1/2-inch, PG 64-22, over
o 0.50 foot CSBC.
Concrete driveways or driveways in combination with concrete sidewalk shall be constructed in
accordance with the appropriate standard plan.
Miscellaneous Pavement
Minimum thickness for pavement not specified elsewhere in this Section, such as emergency
vehicle U-turn and maintenance access roads, that will carry vehicular traffic shall be as follows:
0.35 foot HMA Class 1/2-inch, PG 64-22, over
0.35 foot CSBC.
AGENDA ITEM #4. a)
$75,000
$45,000
$24,000
$35,000
subtotal $179,000
$21,184 [RECAP: $76.58/ton]
$7,061 [RECAP: $23/ton]
$55,167 [avg low bid $130]
$33,100 [avg low bid $35]
$16,000 [avg low bid $3615]
$52,960 [avg low bid $67]
$10,800 [avg low bid $1687]
$5,884 [RECAP: $21.14/cy]
$24,850
subtotal $227,006
TOTAL $406,006
$32,481
$60,901
$16,240
SF = 12,550 @ $11.74 $147,337
$662,965
HMA
CSBC
Δvolume x 2 tons/cy x $90/ton
length x $80/lf
ramps
stormwater pipe
6 each x $4000/e
GRAND TOTAL
luminaires & power lump sum
Contingency (4%)
Mob & Profit (15%)
Maintenance Access
luminaires & power
6 each x $1800/e
((length x 4 x 2) / 27 cf/cy) x $30/cy
lump sum
excavation
((length x 5 ft wide) / 9 sf/sy) x $150/sy
Δvolume x 2 tons/cy x $30/ton
sidewalk
Right of Way (see Parcel Value Analysis)
South 14th Street Mitigation Estimate
unit costs based on bid tab analysis for past year & June 2016
construction cost recap, adjusted upward for small quantities
PE (8%)
length x $50/lf
4 each x $4000/e
curb & gutter
catch basin
cross section and amenities not provided
amenities not provided
ESTIMATE
South 14th Street
sidewalk ((length x 5 ft wide) / 9 sf/sy) x $150/sy
curb & gutter length x $50/lf
ramps
GCB 2274 Exhibit E Cost Estimate Page 1 of 3
AGENDA ITEM #4. a)
feet
14MA LINE (Davis to Shattuck) 14+05 to 17+95 390
14ST LINE (Shattuck to Morris) 11+82 to 16+92 510
900
14MA LINE (Lake to Davis) 10+00 to 14+05 405
14MA-2 LINE (east of Morris) 22+98 to 25+55 257
extrapolated 662
Conceptual Plans -- RS2 (roadway sections) and AL4 (alignment)
Roadway Pavement Sections per RFP 2.7.3.1.1, Pavement Sections
width (ft) depth (ft)
18 0.50
12 0.35
Δ 6.0 0.15
cubic feet
1986
1191.6
Δ 3177.6
cubic yards
Δ ÷ 27 cf/cy 117.69
South 14th Street Mitigation Estimate
HMA & CSBC volume
Maintenance Access
Maintenance Access reduced geometry
width (Δwidth x length x depth) (6.0 x 662 x 0.50)
cross section (width x length x Δdepth) (12.0 x 662 x 0.15)
South 14th Street
NEW South 14th Street
NEW Maintenance Access
GEOMETRY
GCB 2274 Exhibit E Cost Estimate Page 2 of 3
AGENDA ITEM #4. a)
Parcel Number Lot Size (SF) Land Value cost per SF33404-015306,120 $80,000$13.0733404-015355,782 $80,000$13.8433404-015735,318 $80,000$15.0433404-015779,135 $104,000$11.3833404-015785,882 $80,000$13.6033404-016079,031 $85,000$9.4133404-016009,631 $85,000$8.8372316-000404,678 $74,000$15.8272316-000456,000 $80,000$13.3372316-001256,000 $80,000$13.3372316-001006,000 $80,000$13.3372316-002054,000 $74,000$18.5072316-002158,000 $80,000$10.0072316-002856,000 $80,000$13.3372316-002804,000 $74,000$18.5072316-0039014,000 $85,000$6.0772316-004006,000 $85,000$14.1772316-004608,000 $5,000$0.6372316-0044512,000 $10,000$0.83Average $/SF$11.74 data from King County Parcel ViewerProperty Report -- 2015 assessed valuesPARCEL VALUE ANALYSISSouth 14th Street Mitigation EstimateRight of Way Differential (SF)1,6503,2704,60012,5501805851,352638275GCB 2274 Exhibit E Cost Estimate Page 3 of 3AGENDA ITEM #4. a)
NB167 LINE
SB167 LINE
DC-B LINE
DC-A LINE
LINE
DC-F
100 105
15
20
230 235
330
335
PB
PB
CV
T T
PBWWWW
WWWWWSCALE IN FEET
0 50 100
SEC.19 T.23N. R.5E. W.M.
DR08MATCH LINE NB167 328+00.00 SEE SHEET DR07MATCH LINE NB167 338+50.00 SEE SHEET DR09PRELIMINARY
NOT FOR CONSTRUCTION
DRAINAGE PLAN
J. TURCOTT
E. JACKSON
J. ZIGWEID
DR06
1
8
10
11
14
15
16
17
18
19
DR09
4
DRAINAGE REFERENCE SUMMARY
PROFILE/DETAIL SHEET(S)DESCRIPTION
TRUNK 3 DP02
TRUNK 7
TRUNK 8
TRUNK 4 DP02
DP03
DP03TRUNK 6
DP04TRUNK 7
1
TRUNK 3
3
2
4
5
7
6
TRUNK 4
9
TRUNK 5
TRUNK 6
13 12
TRUNK 5
TRUNK 8 DP04
REV A - PRELIMINARY REVIEW 1/27/16
DR07
2
NB SR 167
SB SR 167
FOR MFD DETAILS
SEE SHEET DD05
FILE NAME
TIME
DATE
DESIGNED BY
ENTERED BY
CHECKED BY
PROJ. ENGR.
REGIONAL ADM.REVISION DATE BY
SHEET
OF
SHEETS
Washington State
Department of Transportation
P.E. STAMP BOX P.E. STAMP BOX
DATE DATE
LOCATION NO.CONTRACT NO.
JOB NUMBER
REGION
NO.
STATE FED.AID PROJ.NO.
WASHPLOTTED BY
PLAN REF NO
EJackson
1/23/2017
1:01:18 PM
c:\pwworking\nai\_x_ejackson\d0321992\C8811_PS_DR08.dgn
10
DIRECT CONNECTOR
I-405 / SR 167 INTERCHANGE
L. ENG
C. CHEN C8811
LEGEND
REMOVED OR ABANDONED
EXISTING STORM TO BE-
BIOFILTRATION SWALE
COMPOST AMENDED-
DR01
1
1
CONTINUED
DRAINAGE STRUCTURE ID-
DRAINAGE STRUCTURE ID-
STORM SEWER PIPE-
UNDERDRAIN PIPE-
DRAIN PIPE-
CATCH BASIN-
GRATE INLET-
MANHOLE-
DRAINAGE DITCH-
MEDIA FILTER DRAIN-
DROP INLET-AGENDA ITEM #4. a)
AGENDA ITEM #4. a)
AGENDA ITEM #4. a)
DEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT
SUBMITTAL REQUIREMENTS
CONSTRUCTION PERMIT APPLICATION
PER ORDINANCE NO. 4345
Planning Division | Development Engineering Section
1055 S Grady Way – Renton, WA 98057
Phone: (425) 430-7200 | www.rentonwa.gov
1.Fill out Construction Permit Application form and Construction Permit Cost Breakdown form.
It is required that you provide your best estimate on the cost of proposed improvements to
water (if the project has City of Renton water service), wastewater (if the project has City of
Renton wastewater service), stormwater, and transportation facilities, both on-site and off-
site.
2.Pay the inspection/approval fee, as determined on the attached Construction Permit Cost
Breakdown form, at the 6th floor Customer Service Counter of Renton City Hall. You may call
(425) 430-7266 beforehand to verify the fee. You will be given a receipt for the payment.
3.Deliver a copy of the inspection/approval fee receipt to the 6th floor Customer Service
Counter of Renton City Hall along with your sets of utility plans.
4.At permit issuance, a 3% Technology Surcharge Fee will be added to all permit fees. This fee
will NOT be collected at the time of plan submittal.
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AGENDA ITEM #4. a)
DEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT
CONSTRUCTION PERMIT APPLICATION
Planning Division | Development Engineering Section
Phone: (425) 430-7200 | www.rentonwa.gov
☐ New Building ☐ Addition to Existing ☐ Tenant Improvement
Project Address:
Work Description:
King County Tax Assessor Number:
Legal Description:
Square Footage of Entire site Impervious Area
Property Owner:
Address:
City/State/Zip: Phone/Fax:
Applicant:
Address:
City/State/Zip: Phone/Fax:
When applying for redevelopment, credit
Water meter size: Account No:
Information provided by Utility Billing (425) 430-6852
This application does not constitute a permit to work.
Work is not to commence until a construction permit is issued.
I certify that the information on this application is accurate to the best of my knowledge and I will be
responsible for any additional fees resulting from a different valuation.
Print Name Signature Date
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AGENDA ITEM #4. a)
DEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT
DEVELOPMENT ENGINEERING CONSTRUCTION PERMIT INSPECTION/APPROVAL
FEE CALCULATION WORKSHEET
50% INSPECTION/APPROVAL FEES PER ORDINANCE NO. 4345
PROJECT NAME:
1.Estimate the total cost of offsite and onsite improvements for water lines (for City of Renton water
service), sewer lines (for City of Renton sewer service), stormwater facilities, and roadway improvements
for your project. Enter estimated costs in items (A) through (D) below.
(A) Water $
(B) Sewer $
(C) Stormwater $
(Includes On-Site Pavement)
(D) Roadway $
(Street, sidewalks, street lighting, etc.)
(E) Total Improvements $
(A) + (B) + (C) + (D) = (E)
2.Calculate 50% inspection/approval fee for total improvements, as follows:
(F) 3% of First $150,000 of (E) $
(G) 2.5% of over $150,000 but $
less than $300,000 of (E)
(H) 2% of over $300,000 of (E) $
(I) Total 50% Inspection/Approval $
Fee: (F) + (G) + (H) = (I)
3.Breakdown of 50% Inspection/Approval Fees is performed as follows:
(J) 50% Water Fee $
((A) ÷ (E)) x (I) = (J)
(K) 50% Sewer Fee $
((B) ÷ (E)) x (I) = (K)
(L) 50% Stormwater Fee $
((C) ÷ (E)) x (I) = (L)
(M) 50% Roadway Fee: $
((D) ÷ (E)) x (I) = (M)
4.Check: Make sure (J) + (K) + (L) + (M) = (I)
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AGENDA ITEM #4. a)
AB - 1926
City Council Regular Meeting - 12 Jun 2017
SUBJECT/TITLE: Utility Agreement with Washington State Department of
Transportation for Water Main Relocations at SR 167 for the I-405/SR
167 Interchange Direct Connector Project
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Vicki Grover, Transportation Planning Manager
EXT.: 7393
FISCAL IMPACT SUMMARY:
UTB 1219 will generate an estimated expenditure of $136,630.
SUMMARY OF ACTION:
The Washington State Department of Transportation (WSDOT) I-405/SR 167 Interchange Direct Connector
Project began construction last fall and will construct a flyover HOV lane in each direction between I-405 and
SR 167.
WSDOT’s project to expand the I-405 and SR 167 corridors is in conflict with a portion of the City’s water
system. The affected portion of the system needs to be relocated. UTB 1219 addresses the water line
relocation along the SR 167 corridor. This agreement allows City staff to coordinate with WSDOT and
participate in the design build process that will resolve the conflict between the water system and the project.
It is of mutual benefit to the City and WSDOT to enter into the utility agreement that will outline the design
build process and scope of work and also be able to include the utility rights and the state’s obligations. The
cost to the City to relocate the water line along SR 167 will be $136,630.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Utility Agreement UTB 1219 with the Washington State
Department of Transportation for the I-405/SR 167 Interchange Direct Connector Project.
AGENDA ITEM #5. a)
UTB 1219 Page 1 of 6
Utility Agreement Design-Build Utility Relocation Shared Cost
Utility Name and Address
City of Renton
Renton City Hall
1055 South Grady Way
Renton, WA 98057
Agreement Number
UTB 1219
Region
Northwest
Project Title / Location
I-405, SR 167 Interchange Direct Connector
SR 167 MP 25.94 – 12” & 16” Water Main Relocations Control Section
174303
State Route
405
Mileposts
From 02.25 To 03.74
Estimated Agreement Amount
$136,630
Advance Payment Amount
$
State Share Amount
n/a %
Utility Share Amount
n/a %
This Utility Agreement is made and entered into between the Washington State Department of Transportation (STATE)
and the above named UTILITY.
WHEREAS, the STATE is planning the construction or improvement of the State Route as shown above for the
identified STATE Project (DB Project), and in connection therewith, it is necessary to remove and/or relocate and/or
construct certain UTILITY facilities (Work), and
WHEREAS, the DB Project will be delivered by a STATE design-build contractor (DB Contractor), and
WHEREAS, the STATE is responsible for the cost of the Work affecting the UTILITY’s facilities located pursuant to a
documented ownership of and/or interest in real property, such as an easement, fee title, or court finding of prescriptive
right, which is impacted by the DB Project, and
WHEREAS, the Work shall be defined as all materials, equipment, labor, contract administration and any other effort
required to perform the relocation, construction, and/or removal of the UTILITY’s facilities, and
WHEREAS, the STATE and UTILITY dispute the extent of the UTILITY’S property rights and the STATE’S obligation
to pay for all Work, and
WHEREAS, the STATE and UTILITY have agreed to a compromise to resolve the dispute and such compromise
requires the City to pay a fixed sum in the amount of $136,630 for the Work, with no adjustments or additional charges
to be paid by the UTILITY for the Work, and
WHEREAS, it is deemed to be in the best public interest for the STATE to include the Work in the STATE’s DB Project
to be performed by the DB Contractor,
NOW, THEREFORE, pursuant to RCW 47.01.210 and chapter 47.44 RCW, the above recitals that are incorporated
herein as if fully set forth below, and in consideration of the terms, conditions, covenants, and performances contained
herein, as well as the attached Exhibits A, B, and C, which are incorporated and made a part hereof,
IT IS MUTUALLY AGREED AS FOLLOWS:
1. PLANS, SPECIFICATIONS AND BIDS
1.1 The STATE, acting on behalf of the UTILITY, agrees to perform the UTILITY facilities Work through its DB
Contractor and in accordance with Exhibit A, Special Provisions and Scope of Work, and Exhibit B, Conceptual
Plans. The STATE will incorporate the Conceptual Plans and Special Provisions into the STATE DB Project in
accordance with UTILITY requirements. The UTILITY agrees that it is solely responsible for insuring that all
Special Provisions, Plans, and UTILITY standards are met and that it has supplied the STATE with all applicable
AGENDA ITEM #5. a)
UTB 1219 Page 2 of 6
standards, codes, regulations, or any other requirements the UTILITY is obligated to meet, unless otherwise
noted.
1.2 The UTILITY provided the preliminary Special Provisions and Scope of Work (Exhibit A) and Conceptual Plans
(Exhibit B) that will be incorporated into the DB Project. The STATE advertised the Work and DB Project for bids.
The STATE was the UTILITY’s representative during the advertisement and award period.
1.3 The DB Project will be completed using the design-build method of project delivery. The final plans and
specifications for the Work will be prepared by the DB Contractor in accordance with the STATE’s current
Standard Specifications for Road, Bridge, and Municipal Construction, and adopted design standards, unless
otherwise noted, as well as the preliminary Special Provisions and Scope of Work, and Conceptual Plans, Exhibit
A and Exhibit B, respectively. The STATE will direct the DB Contractor to complete the utility relocation design
in accordance with such plans and specifications and Section 1.4 herein.
1.4 The UTILITY agrees to meet with the DB Contractor as necessary to complete the design of the water main
relocation Work. The UTILITY shall inform the STATE of all such meetings and the STATE shall have the
opportunity to attend said meetings at the STATE’s discretion. The STATE shall require the DB Contractor to
provide the UTILITY with the final proposed water main relocation plans and specifications for the Work.
Thereafter, the UTILITY agrees to review said plans and specifications and agrees to provide written notification
to the STATE and DB Contractor within ten (10) working days after receipt whether the UTILITY approves or
has further comments on said plans and specifications. The UTILITY shall have final approval authority over any
plans and specifications for the water main relocation and agrees to work in good faith with the DB Contractor
to resolve all issues.
1.5 Any change to the STATE DB Project that may affect the UTILITY’s facilities must be approved by the UTILITY.
2. CONSTRUCTION, INSPECTION, AND ACCEPTANCE
2.1 The STATE agrees to administer the Work on behalf of the UTILITY.
2.2 The UTILITY agrees to disconnect and/or reconnect its facilities as required by the STATE’s DB Contractor when
such disconnection or reconnection is required to be performed by the UTILITY. The disconnect and/or
reconnection requirements, including notification and response, are set forth in Exhibit A. UTILITY facilities not
removed pursuant to this Agreement shall remain the ownership, operation, and maintenance responsibility of
the UTILITY.
2.3 Salvage: All materials removed by the DB Contractor shall be reclaimed or disposed of by the STATE and shall
become the property of the STATE. If the UTILITY desires to retain such materials and the STATE agrees, the
value of salvaged materials will be paid to the STATE in an amount not less than that required by the Program
Guide: Utility Relocation and Accommodation on Federal Aid Highway Projects.
2.4 The UTILITY may furnish an inspector for the Work. The UTILITY’s inspector shall not directly contact the
STATE’s DB Contractor while performing inspection work. All contact between the UTILITY’s inspector and the
DB Contractor shall be through the STATE’s representatives. The STATE’s Project Construction Engineer may
require the removal and/or replacement of the UTILITY’s inspector if the inspector interferes with the DB Project,
DB Contractor, and/or the Work.
2.5 The STATE shall promptly notify the UTILITY in writing when the Work is completed.
2.6 The UTILITY shall, within thirty (30) working days of being notified that the Work is completed: (a) deliver a letter
of acceptance to the STATE which shall include a release and waiver of all future claims or demands resulting
from the STATE’s administration thereof, or (b) deliver to the STATE written reasons why the Work does not
comply with the previously approved plans and specifications as provided in Section 1.4. The release and waiver
AGENDA ITEM #5. a)
UTB 1219 Page 3 of 6
shall not affect the UTILITY’S ability to make warranty claims for later discovered defective work.
2.7 If the UTILITY does not respond within thirty (30) working days as provided in section 2.6, the Work and the
STATE’s administration thereof will be deemed accepted by the UTILITY.
2.8 Upon completion and acceptance of the Work pursuant to Sections 2.6 or 2.7, the UTILITY agrees that it shall
be solely responsible for all future ownership, operation, and maintenance costs of its facilities, without STATE
liability or expense, except the State warrants the Work to the full extent the Work is warranted by the DB
Contractor, including but not limited to the General Warranty described in Section 1-05.16 of the DB Project’s
Request for Proposal.
2.9 The STATE will require the DB Contractor to prepare the final construction documentation in general
conformance with the STATE’s Construction Manual. The STATE will require the DB Contractor to maintain one
set of plans as the official "as-built" set, then make notations in red of all plan revisions typically recorded per
standard STATE practice, as directed by the STATE’s Construction Manual. Once the UTILITY has accepted
the Work per Section 2.6 or 2.7, the STATE upon request by the UTILITY will provide one reproducible set of
Work as-builts to the UTILITY.
3. PAYMENT
3.1 The UTILITY agrees that it shall be responsible for the costs associated with the Work for Work where the
UTILITY does not have a documented ownership of and/or interest in real property, such as an easement, fee
title, or a court finding of prescriptive right for its facilities. The cost of this Work is One Hundred Thirty-Six
Thousand Six Hundred Thirty Dollars ($136,630).
3.2 The STATE agrees that it shall be responsible for the cost of all Work where the UTILITY does have a
documented ownership of and/or interest in real property, such as an easement, fee title, or a court finding of
prescriptive right for its facilities. Consistent with the Section 10.3 of the Cooperative Agreement between the Parties
numbered GCB 2274, all UTILITY permit and inspection fees shall be paid by the STATE.
3.3 The Parties acknowledge and agree that the STATE does not have the legal authority to advance state funds
for the UTILITY’s portion of the cost of the Work under this Agreement. Should the UTILITY fail to make payment
according to the terms of this Agreement, the STATE shall have the right to terminate this Agreement, charging
the UTILITY for all associated costs of termination, including non-cancellable items, as well as associated DB
Project delay and DB Contractor claims.
3.4 The UTILITY, in consideration of the faithful performance of the Work to be done by the STATE and/or the
STATE’s DB Contractor, agrees to pay the STATE for the negotiated actual direct and related indirect cost of all
Work for which the UTILITY is responsible, including mobilization, construction engineering, contract
administration and overhead costs. The STATE shall invoice the UTILITY and provide supporting documentation
therefore, and the UTILITY agrees to pay the STATE within thirty (30) calendar days of receipt of an invoice. A
partial payment will not constitute agreement as to the appropriateness of any item and that, at the time of final
payment, the Parties will resolve any discrepancies.
4. CHANGE IN WORK OR COST INCREASE
4.1 Increase in Cost: In the event unforeseen conditions require an increase in the cost of the Work for which the
UTILITY is responsible, Exhibit C, Cost Estimate, (including sales tax, engineering, and contingencies) by more
than five (5) percent, the Parties agree to modify Exhibit C to include such cost increase.
4.2 If the STATE determines that additional Work or a change in the Work is required, prior written approval must
be secured from the UTILITY; however, where the change is required to mitigate a DB Project emergency or
safety threat to the traveling public, the STATE will direct the change without the UTILITY’s prior written approval.
AGENDA ITEM #5. a)
UTB 1219 Page 4 of 6
The STATE will notify the UTILITY of such change as soon as possible thereafter. The UTILITY agrees to
respond to all STATE change order requests in writing and within the time limits identified in Exhibit A. The
UTILITY agrees to pay all change order Work costs for which it is responsible, as well as the costs of DB Project
or Work delays and/or subsequent DB Contractor claims associated with the UTILITY’s failure to timely respond
as required.
4.3 The UTILITY may request additions to the Work through the STATE in writing. The STATE will implement the
requested changes as elective changes, provided that a change does not negatively impact the STATE’s
transportation system and complies with the Standard Specifications, DB Project permits, state and/or federal
law, applicable rules and/or regulations, and/or STATE design policies, and does not unreasonably delay
critically scheduled DB Project contract activities.
4.4 All elective changes to the Work shall be approved in writing by the UTILITY before the STATE directs the DB
Contractor to implement the changes, even if an executed change order is not required by the DB Project
contract. The UTILITY agrees to pay for the increases in cost, if any, for such elective changes in accordance
with Section 3.
4.5 The STATE will make available to the UTILITY all change order documentation related to the Work.
5. RIGHT OF ENTRY
5.1 The UTILITY hereby grants to the STATE, the DB Contractor, subcontractors and employees and agents a right
of entry onto all lands in which it has an interest for construction of the Work as finalized pursuant to Section
1.4. Upon completion and acceptance of the Work, this right of entry shall terminate.
5.2 The UTILITY agrees to arrange for rights of entry upon all privately owned lands upon which the UTILITY has
an easement, documented property interest, or permit that are necessary to perform the Work. The UTILITY
also agrees to obtain all necessary permissions for the STATE, the DB Contractor, subcontractors, employees
and/or agents to perform the Work on such lands, which may include reasonable use restrictions on those lands.
The UTILITY agrees to provide the rights of entry and applicable permissions to the STATE within thirty (30)
calendar days of entering into this Agreement. Upon completion of the Work on such lands, the rights of entry
and permissions shall terminate.
6. GENERAL PROVISIONS
6.1 Indemnification: To the extent authorized by law, the UTILITY and STATE shall indemnify and hold harmless
one another and their employees and/or officers from and shall process and defend at its own expense any and
all claims, demands, suits at law or equity, actions, penalties, losses, damages (both to persons and/or property),
or costs, of whatsoever kind or nature, brought against the one Party arising out of, in connection with, or incident
to the other Party’s performance or failure to perform any aspect of this Agreement; provided however, that if
such claims are caused by or result from the concurrent negligence of (a) the UTILITY and its employees and/or
agents and (b) the STATE and its employees and/or agents, or involves those actions covered by RCW 4.24.115,
this indemnity provision shall be valid and enforceable only to the extent of the negligence of the UTILITY or
STATE, and provided further, that nothing herein shall require the UTILITY or STATE to hold harmless or defend
the other or its employees and/or agents from any claims arising from that Party’s sole negligence or that of its
employees and/or agents. FURTHER BY MUTUAL NEGOTIATION, the Parties agree that their obligations under
this Section extend to any claim, demand and/or cause of action brought by, or on behalf of, any of its employees
or agents while occupying land as identified in Section 5 or performing Work on such lands pursuant to this
Agreement; therefore, the Parties waive with respect to one another only, any immunity that would otherwise be
available against such claims under the Industrial Insurance provisions of chapter 51.12 RCW. The terms of this
section shall survive the termination of this Agreement.
6.2 Disputes: If a dispute occurs between the UTILITY and the STATE at any time during the performance of the
AGENDA ITEM #5. a)
UTB 1219 Page 5 of 6
Work, the Parties agree to negotiate at the management level to resolve any issues. Should such negotiations
fail to produce a satisfactory resolution, the Parties agree to enter into arbitration and/or mediation before
proceeding to any other legal remedy. Each Party shall be responsible for its own fees and costs. The Parties
agree to equally share in the cost of a mediator or arbiter.
6.3 Venue: In the event that either Party deems it necessary to institute legal action or proceedings to enforce any
right or obligation under this Agreement, the Parties hereto agree that any such action or proceedings shall be
brought in the superior court situated in Thurston County, Washington. Further, the Parties agree that each shall
be responsible for its own attorneys’ fees and costs.
6.4 Termination: Neither the STATE nor the UTILITY may terminate this Agreement without the written concurrence
of the other Party. Should the UTILITY terminate this Agreement prior to the fulfillment of the terms stated herein,
the UTILITY agrees to reimburse the STATE for all actual direct and related indirect expenses and costs,
including mobilization, construction engineering, contract administration and overhead costs, incurred up to the
date of termination, as well as the cost of non-cancelable obligations, work order close out costs, and
documentation finalization costs, DB Project delays, and DB Contractor claims associated with the UTILITY’s
Agreement termination. Payments shall be made pursuant to the provisions of Section 3.
6.5 Amendments: This Agreement may be amended by the mutual agreement of the Parties. Such amendments or
modifications shall not be binding unless put in writing and signed by persons authorized to bind each of the
Parties.
6.6 Independent Contractor: Both Parties shall be deemed independent contractors for all purposes, and the
employees of each Party and any of its contractors, subcontractors, consultants, and the employees thereof,
shall not in any manner be deemed to be the employees of the other Party.
6.7 Audit and Records: During the progress of the Work and for a period of not less than three (3) years from the
date of final payment, both Parties shall maintain the records and accounts pertaining to the Work and shall
make them available during normal business hours and as often as necessary, for inspection and audit by the
other Party, State of Washington, and/or Federal Government and copies of all records, accounts, documents
or other data pertaining to the Work will be furnished upon request. The requesting Party shall pay the cost of
copies produced. The Parties recognize that the DB Project and Work, including Work performed by the UTILITY, is
subject to audit by the UTILITY, state of Washington, and/or the federal government. If any litigation, claim or audit is
commenced, the records and accounts along with supporting documentation shall be retained until any litigation,
claim or audit finding has been resolved even though such litigation, claim or audit continues past the three-year
retention period.
6.8 Working Days: Working days for this Agreement are defined as Monday through Friday, excluding Washington
State holidays per RCW 1.16.050.
AGENDA ITEM #5. a)
UTB 1219 Page 6 of 6
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year last written below.
UTILITY WASHINGTON STATE DEPARTMENT OF TRANSPORTATION
By By
Name Name
Title Title ARA Design-Build & I-405 / SR 167
Date Date Approved As to Form Approved As to Form
By By City Attorney Assistant Attorney General
Date Date
AGENDA ITEM #5. a)
Utility Construction Agreement
UTB 1219
EXHIBIT A
SPECIAL PROVISIONS
I-405, SR 167 INTERCHANGE DIRECT CONECTOR SR 167 Mile Post 25.94 – 12” & 16” Water Main Relocations
CITY OF RENTON AMENDMENTS
TO THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION (WSDOT)
2014 STANDARD SPECIFICATIONS FOR ROAD, BRIDGE, AND MUNICIPAL
CONSTRUCTION
The following special provisions include amendments to WSDOT 2014 Standard Specifications
for Road, Bridge, and Municipal Construction are made a part of this contract and supersede any conflicting provisions of the Standard Specifications.
SECTION 7-09 WATER MAINS
7-09.3(15) Laying of Pipes on Curves
7-09.3(15)A Ductile Iron Pipe
Section 7-09.3(15)A is supplemented and revised as follows:
On long radius curves (500 feet or more), either horizontal or vertical, pipe may be installed with standard pipe by deflecting the joints. If the pipe is shown curved on the Drawings and no special
fittings are shown, the Contractor can assume that the curves can be made by deflecting the joints
with standard lengths of pipe. If shorter lengths are required, the Drawings will indicate maximum lengths that can be used. The amount of deflection at each pipe joint when pipe is installed on a
horizontal or vertical curve shall not exceed 50 % of the manufacturer’s printed recommended
deflections. The Contractor shall submit to the Engineer the pipe manufacturer's joint deflection recommendations prior to pipe installation indicating deflections are within allowable AWWA
specification tolerances.
Where field conditions require deflection or curves not anticipated on the Drawings, the Engineer will determine the methods to be used.
When rubber gasketed pipe is installed on a curve, the pipe shall be jointed in a straight alignment and then deflected to the curved alignment. Trenches shall be made wider on curves for this purpose.
Where pipe installation on curves requires the use of special fittings, concrete blocking shall be used per Section 7-09.3(21).
Where restrained joint pipe is installed on a curve, the Contractor shall submit the pipe
manufacturer’s recommendations to the Engineer for approval.
7-09.3(15)B Polyvinyl Chloride (PVC) Pipe (4 inches and Over)
Section 7-09.3(15)B is revised and supplemented as follows:
Polyvinyl Chloride (PVC) Pipe shall not be used for water mains and appurtenances.
AGENDA ITEM #5. a)
UTB 1219 Exhibit A Special Provisions Page 2 of 14
7-09.3(17) Laying Ductile Iron Pipe and Fittings with Polyethylene Encasement The title and text of section 7-09.3(17) is supplemented and revised as follows:
The Contractor shall lay all ductile iron pipe and fittings with a polyethylene encasement. Pipe
and polyethylene encasement shall be installed in accordance with AWWA C105. The polyethylene encasement shall also be installed on all appurtenances, such as pipe laterals,
couplings, fittings, and valves, with black color, tube-type, 8-mil polyethylene plastic in
accordance with AWWA C105. The polyethylene wrap shall be tube type and black color. Any damage that occurs to the wrap shall be repaired in accordance with ANSI/AWWA C105/A21.5-
93.
7-09.3(17)A Installing Restrained Joint Pipe
Section 7-09.3(17)A is a new section:
Restrained joint Water Main shall be installed as shown on the Drawings and lay plan. The Contractor shall submit a Water Main lay plan and the manufacturer’s recommendations to the
Engineer at least 20 working days prior to pipe installation. This work shall include all equipment necessary to complete the work.
The restrained joint Water Main shall be fully extended by pulling on the joint after the
installation of the pipe segments as recommended by the manufacturer of the restrained joint pipe, unless stated otherwise in the Drawings or Specifications. When newly installed Water
Main is pressurized, bending or buckling will not be allowed.
Where adjustment of the Water Main line and grade is required to avoid existing or planned facilities, the use of mechanically jointed fittings may be used with Wedge Restraint Glands to
make the needed changes. Submit change requests to the Engineer for approval prior to
installation.
7-09.3(19) Connections 7-09.3(19)A Connections to Existing Mains Section 7-09.3(19)A is supplemented and revised as follows:
The Contractor shall not operate any valve on an existing water main.
Connections to the existing water main shall not be made without first making the necessary
arrangements with the Engineer in advance. The Contractor shall request water main shut-offs for connections of new water mains to existing water mains at least ten (10) working days in
advance for each connection requiring a cutting of the existing water main.
City staff will notify in writing all water customers affected by the shut-offs of the water mains at least 48 hours in advance (not including weekends and holidays) of any water shut-offs.
The Contractor may be required to perform the connection during times other than normal working hours. Water main shut-offs shall not occur in the five (5) weekdays preceding nor the
day after the major holidays listed below:
• Memorial Day, Fourth of July, Labor Day, Thanksgiving, Christmas, New Year’s Day
Due to the needs of various water customers in the project vicinity, water shut-off periods are
limited to the times set forth below:
Days Hours
Monday to Thursday 9:00 AM TO 3:00 PM
Friday to Sunday DO NOT SCHEDULE
AGENDA ITEM #5. a)
UTB 1219 Exhibit A Special Provisions Page 3 of 14
Water main shut-offs shall occur during non-holiday weekdays unless otherwise specified in the contract documents.
The City of Renton’s Water Utility Manager and/or Water Maintenance Manager, at their sole
discretion, may adjust the above shut-off periods in order to address specific project circumstances and customer needs. No water main shutoffs affecting public schools will be
allowed during scheduled school hours. The City reserves the right to re-schedule the connection if the work area is not ready at the scheduled time for the connection.
The City of Renton Water Maintenance and Operation personnel will make all connections to
existing water mains and will operate all valves to accomplish the shut-offs of the water mains and for subsequent reactivation. The draining of existing water mains will be done by City water maintenance staff. The Contractor shall provide pumping and disposal of the water from the
draining of the existing water mains including de-chlorination.
Points of connection to existing water mains shall be exposed prior to trenching of the new
water mains. Before the installation of the new water mains, the Contractor shall field verify, in
the presence of the Engineer, the actual location and depth of the existing water mains where new connections will be made to assure proper fit. After excavation, the Contractor shall verify
the dimensions, type, condition, and roundness (16-inch pipe diameter and larger) of the
exposed water main. The Contractor shall immediately notify the Engineer if the connection cannot be made as specified by the Contract Plans in order that the connection detail may be
revised. When necessary, the profile shall be adjusted as directed by the Engineer to prevent
abrupt changes in grade and alignment of the water main and connection.
The Contractor shall provide all saw-cutting, removal and disposal of existing surface
improvements, excavation, haul and disposal of unsuitable materials, shoring, de-watering, foundation material, at the connection areas before the scheduled time for the connection by the City. The Contractor shall provide all materials necessary for the City Water Maintenance
personnel to install all connections to existing water mains as indicated on the contract plans, including but not limited to the required fittings, couplings, pipe spools, shackle materials to complete the connections. The City will cut the existing water mains and assemble all
materials.
Connections to existing water mains shall be done in two (2) steps:
Step 1: Cut-in of existing water main for installation of in-line tee, valves, fittings and
appurtenances
The Contractor shall provide all materials necessary for the City Water Maintenance personnel
to cut the existing water main as indicated on the contract plans for the installation of the in-line
tee and valves, including but not limited to the required fittings, couplings, pipe spools, shackle materials to complete the cut-in. After the cut-in of the in-line tee and valves by City personnel,
the Contractor shall provide and install concrete blocking and polyethylene encasement behind
the tee and other fittings. A minimum 3-day curing period is for all concrete blockings before a connection can be made to the new water mains.
Step 2: Connection of new water main to the above cut-in tee and valves on existing water mains
After allowing a minimum 3-day curing period for all concrete thrust blocks, the Contractor shall
provide all materials necessary for the City Water Maintenance personnel to connect the new water main to the previously cut-in tee and valves as indicated on the contract plans, including but not limited to the required fittings, couplings, pipe spools, shackle materials to complete the
connection.
AGENDA ITEM #5. a)
UTB 1219 Exhibit A Special Provisions Page 4 of 14
7-09.3(21) Concrete Thrust Blocking and Dead-Man Block Section 7-09.3(21) is supplemented and revised as follows:
Concrete thrust blocking shall be placed at bends, tees, dead ends, crosses and on other
fittings in conformance to the City of Renton Standards Plans, latest revisions. Blocking shall be Class 3000, poured in place, in accordance with Section 6.02.3(2)B Commercial Concrete of the
Standards Specifications. Hand-mixed concrete or mobile concrete mixers are not allowed.
All fittings to be blocked shall be wrapped with 8-mil polyethylene plastic. Concrete blocking shall bear against solid undisturbed earth at the sides and bottom of the trench excavation and
shall be shaped and properly formed with plywood or other acceptable forming materials so as
not to obstruct access to the joints of the pipe, bolts or fittings. The forms shall be removed prior to backfilling.
Joint restraint (shackle rods), where required, shall be installed in accordance with Section 7-11.3(15).
Provide concrete dead-man blocks at locations shown on the plans. The dead-man block shall
include reinforcing steel Grade 40 or better, shackle rods, installation and removal of formwork.
The Contractor shall provide the Engineer at least 1 Working Day advance notice before pouring concrete thrust blocking and 1 Working Day advance notice for inspection and approval
of all concrete blocking prior to backfilling. 7-09.3(23) Hydrostatic Pressure Test
Section 7-09.3(23) is supplemented and revised as follows:
The Contractor shall obtain a hydrant meter with an attached backflow prevention device from the City to draw water from the City’ water system to fill the water mains for testing, cleaning,
disinfection and for subsequent flushing purposes. The contract shall obtain a hydrant permit from the City by completing a permit application and making the required security deposits. There will be a charge for the water used for filling, testing, cleaning and disinfection of the
water mains.
Before applying the specified test pressure, air shall be expelled completely from the pipe,
valves and hydrants. If permanent air vents are not located at all high points, the contractor
shall install corporation cocks at such points so that the air can be expelled as the line is filled with water. After all the air has been expelled, the corporation cocks shall be closed and the test
pressure applied. At the conclusion of the pressure test, the corporation cocks shall be
removed and plugged.
The Contractor, prior to notifying the Engineer to witness and record the pressure test, shall
have set up beforehand and successfully performed the pressure test to make certain that the
pipe is in acceptable condition. The Contractor shall then notify the Engineer at least 2 Working Days before recording and conducting the test. The Contractor shall furnish and install
temporary blocking as required for pressure testing. Upon successful testing, temporary
blocking shall be removed.
The water main including related appurtenances and service connections to the meter setters
shall be tested in sections of convenient length under a hydrostatic pressure equal to 150 psi in excess of that under which they will operate or in no case shall the test pressure be less than 225 psi at the highest point.
Acceptability of the hydrostatic test will be determined by two factors, as follows:
1. The loss in pressure shall not exceed 5 psi during the 2 hour test period.
AGENDA ITEM #5. a)
UTB 1219 Exhibit A Special Provisions Page 5 of 14
2. The quantity of water lost from the main shall not exceed the number of gallons per hour as listed in the following table.
The quantity of water required to restore the pressure shall be accurately determined by either
1) pumping from an open container of suitable size such that accurate volume measurements can be made by the Owner or, 2) by pumping through a positive displacement water meter with
a sweep unit hand registering 1 gallon per revolution. The meter shall be approved by the Engineer.
Allowable leakage per 1000 ft. of pipeline* in GPH
Nominal Pipe Diameter in inches
PSI 6" 8" 10" 12" 16" 20" 24"
450 0.95 1.27 1.59 1.91 2.55 3.18 3.82 400 0.90 1.20 1.50 1.80 2.40 3.00 3.60
350 0.84 1.12 1.40 1.69 2.25 2.81 3.37 275 0.75 1.00 1.24 1.49 1.99 2.49 2.99
250 0.71 0.95 1.19 1.42 1.90 2.37 2.85 225 0.68 0.90 1.13 1.35 1.80 2.25 2.70
200 0.64 0.85 1.06 1.28 1.70 2.12 2.55
*If the pipeline under test contains sections of various diameters, the allowable leakage will be the sum of the computed leakage for each size. For those diameters or pressures not
listed, the formula below shall be used:
The quantity of water lost from the main shall not exceed the number of gallons per hour as determined by the formula:
L=SD√P 266,400
where:
L = Allowable leakage, gallons/hour
S = Gross length of pipe tested, feet
D = Nominal diameter of the pipe in inches P = Test pressure during the leakage test, psi
7-09.3(24)A Flushing and "Poly-pigging"
Section 7-09.3(24)A shall be revised and supplemented as follows:
Sections of pipe to be disinfected shall first be poly-pigged to remove any solids or
contaminated material that may have become lodged in the pipe. If the main cannot be "poly-
pigged", then a tap shall be provided large enough to develop a velocity of at least 2.5 fps in the main.
The "Poly-pig" shall be equal to Girard Industries Aqua-Swab-AS, 2lb/cu-ft density foam with 90A durometer urethane rubber coating on the rear of the "Poly-pig" only. The "Poly-pig" shall be cylinder shaped with bullet nose or squared end.
The paragraph stating: “Where dry calcium hypochlorite is used for disinfection of the pipe, flushing shall be done after disinfection.” is deleted.
Dechlorination of all water used for disinfection shall be accomplished in accordance with the
City of Renton Standard Details. Water containing chlorine residual in excess of that carried in the existing water system, shall not be disposed into the storm drainage system or any water
way.
AGENDA ITEM #5. a)
UTB 1219 Exhibit A Special Provisions Page 6 of 14
7-09.3(24)D Dry Calcium Hypochlorite Section 7-09.3(24)D has been replaced with:
Dry calcium hypochlorite shall not be placed in the pipe as laid.
7-09.3(24)K Retention Period
Section 7-09.3(24)K is supplemented and revised as follows:
Treated water shall be retained in the pipe at least 24 hours but no longer than 48 hours. After this period, the chlorine residual at pipe extremities and at other representative points shall be at least 25 mg/l.
7-09.3(24)N Final Flushing and Testing
Section 7-09.3(24)N is supplemented and revised as follows:
Before placing the lines into service, a satisfactory report shall be received from the local or State health department or an approved testing lab on samples collected from representative points in the new system. Samples will be collected and bacteriological tests obtained by the
Engineer.
7-09.3(25) Shackle Rods Joint Restraint Systems
Section 7-09.3(25) is a new additional section:
General:
Where shackle rods joint restraint systems are shown on the contract plans, specifications and
standard plans or when required by the Engineer, the joint restraint materials used shall be those manufactured by Star National Products, unless an equal alternate is approved in writing by the Engineer.
Materials:
Steel types used shall be:
High strength low-alloy steel (cor-ten), ASTM A242, heat-treated, superstar "SST" series.
High strength low-alloy steel (cor-ten), ASTM A242, superstar "SS" series.
Items to be galvanized are to meet the following requirements:
ASTM A153 for galvanizing iron and steel hardware.
ASTM A123 for galvanizing rolled, pressed and forged steel shapes.
Joint restrainer system components:
Tiebolt: ASTM A242, type 2, zinc plated or hot-dip galvanized. SST 7:5/8" for 2" and 3"
mechanical joints, 3/4" for 4" to 12" mechanical joints, ASTM A325, type 3D, except tensile strength of full-body threaded section shall be increased to 40,000 lbs. minimum for 5/8"
and 60,000 lbs. minimum for 3/4" by heat treating (quenching and tempering) to
manufacturer’s reheat and hardness specifications. SST 753: 3/4" for 14" to 24" mechanical joints. same ASTM specification as SST 7. SST 77: 3/4" same as SST 7,
except 1" eye for 7/8" rod. same ASTM specification as SST 7.
Tienut: heavy hex nut for each tiebolt: SS8: 5/8" and 3/4", ASTM A563, grade C3, or zinc plated. S8: 5/8" and 3/4", ASTM A563, grade A, zinc plated or hot-dip galvanized.
Tiecoupling: used to extend continuous threaded rods and are provided with a center stop to aid installation, zinc plated or hot-dip galvanized. SS10: for 5/8" and 3/4" tierods, ASTM
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UTB 1219 Exhibit A Special Provisions Page 7 of 14
A563, grade C3. S10: for 5/8" and 3/4" tierods, ASTM A563, grade A.
Tierod: continuous threaded rod for cutting to desired lengths, zinc plated or hot-dip
galvanized. SS12: 5/8" and 3/4" diameter, ASTM A242, type 2; ANSI B1.1. S12: 5/8" and
3/4" diameter, ASTM A36, A307.
Tiewasher: round flat washers, zinc plated or hot-dip galvanized. SS17: ASTM A242, F436.
S17: ANSI B18.22.1.
Installation:
Install the joint restraint system in accordance with the manufacturer’s instructions so all
joints are mechanically locked together to prevent joint separation. Tiebolts shall be installed to pull against the mechanical joint body and not the MJ follower. Torque nuts at 75-90 foot pounds for 3/4" nuts. Install tiecouplings with both rods threaded equal distance
into tiecouplings. Arrange tierods symmetrically around the pipe.
Pipe Diameter Number of 3/4"
Tie Rods Required
4" ............................... 2 6" ............................... 2
8" ............................... 3
10" ............................. 4 12" ............................. 6
14" ............................. 8
16" ............................. 8 18" ............................. 8
20" ............................. 10
24" ............................. 14 30" ............................. (16 - 7/8" rods)
36" ............................. (24 - 7/8" rods)
Where a manufacturer’s mechanical joint valve or fitting is supplied with slots for "T" bolts
instead of holes, a flanged valve with a flange by mechanical joint adapter shall be used instead, so as to provide adequate space for locating the tiebolts.
Where a continuous run of pipe is required to be restrained, no run of restrained pipe shall be
greater than 60 feet in length between fittings. Insert long body solid sleeves as required on longer runs to keep tierod lengths to the 60 foot maximum. Pipe used in continuously restrained
runs shall be mechanical joint pipe and tiebolts shall be installed as rod guides at each joint.
Where poly wrapping is required all tiebolts, tienuts, tiecouplings, tierods, and tiewashers, shall be galvanized. All disturbed sections will be painted, to the Inspector’s satisfaction, with
koppers bitumastic no. 300-m, or approved equal.
Where poly wrapping is not required all tiebolts, tienuts, tiecouplings, tierods and tiewashers
may be galvanized as specified in the preceding paragraph or plain and painted in the entirety
with koppers bitumastic no. 800-m, or approved equal.
Tiebolts, tienuts, tiecouplings, tierods, and tiewashers shall be considered incidental to
installation of the pipe and no additional payment shall be made.
AGENDA ITEM #5. a)
UTB 1219 Exhibit A Special Provisions Page 8 of 14
SECTION 7-14 HYDRANTS 7-14.3(1) Setting Hydrants
Section 7-14.3(1) is supplemented and revised as follows:
Where shown on the Drawings, hydrants shall be installed in accordance with the detail shown
on Standard Plan nos. 310a through 314. Hydrants shall not be installed within 3 feet of a traveled roadway. In addition, a minimum 3-foot radius unobstructed working area shall be
provided around all hydrants. The bottom surface of the breakaway flange shall be set 2-inches minimum and 7-inches maximum above the concrete shear block finished grade. A concrete shear block shall be constructed around all hydrants per the Standard Plans. The shear block
shall be set flush with the immediately surrounding finish grade.
After installation hydrants shall be subjected to a hydrostatic test as specified in Section 7-
09.3(23).
After all installation and testing is complete, the exposed portion of the hydrant shall be painted with two field coats. The type and color of paint will be designated by the Engineer.
Any hydrant not in service shall be identified by covering with a burlap or plastic bag approved
by the Engineer.
Hydrants shall be installed in accordance with AWWA specifications C600-93, Sections 3.7 and
3.8.1 and the City of Renton Standard Plans. Hydrants shall be painted in accordance with the
standard details. Upon completion of the project, all fire hydrants shall be painted to the City of Renton specifications and guard posts painted with two coats of preservative paint NO. 43-655
Safety Yellow or approved equal. Fire hydrants shall be of such length as to be suitable for
installation with connections to 6", 8" AND 10" piping in trenches 3 - 1/2 feet deep unless otherwise specified. The hydrant shall be designed for a 4-1/2 foot burial where 12" and larger
pipe is shown unless otherwise noted on the plan. 7-14.3(2) Hydrant Connections
Section 7-14.3(2) is supplemented and revised as follows:
Fire hydrant assembly shall include: cast-iron or ductile iron tee (MJ x FL), 6" gate valve (FL x MJ), 6" DI spool (PE x PE), 5-1/4" MVO fire hydrant (MJ connection), 4" x 5" Storz adapter, cast
iron valve box and cover, 3/4" shackle rods and accessories, concrete blocks, concrete shear
block and two concrete guard posts (only if hydrants are outside of right-of-way). Joint restraint (Shackle Rods) shall be installed in accordance with Section 7-09.3(25)
7-14.3(3) Resetting Existing Hydrants
Section 7-14.3(3) is supplemented and revised as follows:
When the Contract specifies the resetting of an existing hydrant, the hydrant shall be reset
without disturbing the location of the hydrant lateral tee at the Water Main. The hydrant shall be shackled as specified in Section 7-14.3(2)B. All hydrants shall be rebuilt to
the approval of the City (or replaced with a new hydrant). All rubber gaskets shall be replaced with new gaskets of the type required for a new installation of the same type.
7-14.3(4) Moving Existing Hydrants
Section 7-14.3(4) is supplemented and revised as follows:
All hydrants shall be rebuilt to the approval of the City (or replaced with a new hydrant). All rubber gaskets shall be replaced with new gaskets of the type required for a new installation of
the same type.
AGENDA ITEM #5. a)
UTB 1219 Exhibit A Special Provisions Page 9 of 14
SECTION 9-30 WATER DISTRIBUTION MATERIALS 9-30.1 Pipe (RC)
Section 9-30.1 is supplemented and revised as follows:
All materials for water distribution and transmission shall be new and undamaged. Prior to
ordering any pipe and fittings to be used in a potable water supply, the Contractor shall submit the material source as required by Section 1-06.1 of the Standard Specifications. All direct and
indirect drinking water system components which come in contact with potable water shall have National Sanitation Foundation (NSF) certification. All pipe and fittings shall be clearly marked with the manufacturer’s name, type, class, and thickness as applicable and shall be marked on
the component at the place of manufacture. Marking shall be legible and permanent under normal conditions of handling and storage.
9-30.1(1) Ductile Iron Pipe (RC) Section 9-30.1(1) is supplemented and revised as follows:
1. Ductile iron pipe shall be centrifugally cast in 18 or 20 foot nominal lengths and meet the
requirements of AWWA C151. Ductile iron pipe shall have a double thick cement-mortar lining and a 1-mil thick seal coat meeting the requirements of AWWA C104. Ductile iron
pipe shall be minimum Standard Thickness Class 52 or the thickness class as shown in
the Plans. Flanged ductile iron pipe shall be Class 53 per AWWA C115.
2. Non-restrained joint shall be rubber gasket, push-on type joint (Tyton) or mechanical
joint (M.J.) conforming to AWWA C111, unless otherwise specified.
3. Restrained joints shall be as specified in Section 9-30.2(6).
4. Flanged joints shall conform to ANSI B16.1, class 125 drilling pattern, rated for 250 psi
working pressure. Flanged ductile iron pipe shall be Class 53 per AWWA C 115. Thicker
Classes are acceptable.
The Contractor shall furnish certification from the manufacturer of the pipe and gasket being
supplied that the inspection and all of the specified tests have been made and the results
thereof comply with the requirements of the above referenced standards.
9-30.1(2) Polyethylene Encasement (RC)
Section 9-30.1(2) is supplemented and revised as follows:
Polyethylene encasement (plastic film wrap) shall be eight mil polyethylene, tube type
conforming to AWWA C105. All ductile iron pipes and fittings shall be installed with a
polyethylene encasement, tube-type and in black color.
9-30.2 Fittings 9-30.2(1) Ductile Iron Pipe (RC)
Section 9-30.2(1) is supplemented and revised as follows:
Fittings for ductile iron pipe shall be ductile iron conforming to AWWA C110, and AWWA C111 or
AWWA C153 and shall be cement-lined conforming to AWWA C104. All water main fittings shall be ductile iron, short body, cement lined and for pressure rating of 350 psi for mechanical joint fittings and 250 psi for flange joint fittings, unless otherwise specified. Metal thickness and
manufacturing process shall conform to applicable portions of ANSI/AWWA C110/A21.10. Mechanical joint, ductile iron, compact fittings 24 inches and less shall conform to ANSI A21.53
(AWWA C153). Flanged fittings, cast or ductile iron, shall conform to ANSI B16.1, class 125
drilling pattern.
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UTB 1219 Exhibit A Special Provisions Page 10 of 14
Ductile iron fittings include: tees, crosses, wyes, bends, adapters, sleeves, plugs, caps, offsets, reducers, and ells.
Rubber gaskets for push-on joints (Tyton) or mechanical joint (M.J.) shall conform to ANSI
A21.11 / AWWA C111. Gasket materials for flange joints shall be neoprene, Buna N, chlorinated butyl, or cloth-inserted rubber suitable for pressurized water service purposes. Type of
connections shall be specified as push-on joint (Tyton), mechanical joint (M.J.), plain end (P.E.), flanged (FL), restrained joint (RJ) and threaded.
Sleeves less than 12 inches in diameter shall be 12 inches minimum length and shall be
mechanical joint. Sleeves greater than 12 inches in diameter shall be of the long body type and shall be 15 inches minimum length and shall be mechanical joint.
Where ductile iron pipe is to be joined to existing cast iron pipe of the same nominal size and
the outside diameter of the existing cast iron pipe is 0.05 inches or less from the outside diameter of the ductile iron pipe being joined, the pipe shall be joined with a mechanical joint
sleeve.
Where ductile iron pipe is to be joined to existing cast iron pipe of the same nominal size and the outside diameter of the existing cast iron pipe conforms to AWWA 1908 classifications A, B,
C, D, or F, the pipe shall be joined with a transition mechanical joint sleeve having a single-piece
casting. Threaded pipe and flanges combinations shall not be used.
Bolts in piping and fittings shall be malleable iron, Cor-ten or stainless steel. Bolts and nuts for
flanged pipe and fittings shall conform in size and length with ANSI/AWWA C111/A21.11.
Stainless steel bolts shall meet the requirements of ASTM A-307, Grade A. Shackle rods shall be Cor-ten or stainless steel all thread 316SS. Stainless steel nuts and bolts shall be type
316SS.
Contractor shall provide Manufacturer’s Certificate of Compliance in accordance with Section 1-06.3 Manufacturer’s Certificate of Compliance of the Standards Specifications for all fittings and
bolts to be used. 9-30.2(2) Galvanized Iron Pipe (RC)
Section 9-30.2(2) is revised as follows:
Where galvanized iron pipe is specified, the pipe shall be standard weight, Schedule 40, steel pipe per Standard Specifications for black and hot-dipped, zinc coated (galvanized) welded and
seamless steel pipe for ordinary uses (ASTM A-120). Fittings shall be screwed malleable iron
galvanized per ANSI B16.3. 9-30.2(3) Steel Casing Pipe (RC)
Section 9-30.2(3) is revised as follows:
Steel casing shall be black steel pipe conforming to ASTM A 53. Before installation, coat casing
exterior with shop-applied anticorrosive coating conforming to AWWA C210. Minimum coating
thickness shall be 16 mils dry film thickness (DFT); however, thickness shall not exceed manufacturer’s recommended thickness. Coating type shall be a polyamide epoxy-coal tar
equal to Tnemec Hi-Build Theme-Tar, Series 46H-413.
Casing wall thickness shall be 0.250 inch for casings 24 inches or less in diameter and 0.375 inch for casings over 24 inches in diameter.
Carrier pipe for water main shall be Restrained Joint Ductile Iron, Class 52.
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UTB 1219 Exhibit A Special Provisions Page 11 of 14
9-30.2(4) Spacers and Seals for Steel Casing Pipe (RC) Section 9-30.2(4) is revised as follows:
Casing spacers shall be “centered positioning” type bands at least 12 inch in width, and shall be
either stainless steel or heavy duty fusion bonded epoxy coated steel. Runners shall be 2-inch wide glass reinforced plastic securely bonded to the spacer, and shall be aligned on the spacer
along the axis of insertion of the water main into the casing pipe. Runner length shall
approximate the width of the spacer. Securing the spacer to the water main shall be in accordance with the manufacturer’s instruction. The height of the risers and runners combined
shall be sufficient to keep the carrier pipe bell, couplings or fittings at least 0.75 inch from the
casing pipe wall at all times and provide at least 1-inch clearance between the runners and the top of the casing wall, to prevent jamming during installation.
Acceptable spacers and end seals manufacturers are Pipeline Seal and Insulator model S12G-2 for stainless steel and model C12G-2, C8G-2 for fusion-bonded and coated steel, Cascade Waterworks Mfg. Co., Advance Products & Systems, Inc. or approved equal.
9-30.2(6) Restrained Joint Pipe and Fittings (RC) Section 9-30.2(6) is revised as follows:
Restrained joints (RJ) ductile iron pipe and fittings, where required on the plans, shall be flexible
after assembly and be able to be disassembled. Restrained joints shall meet the following criteria:
1. The restrained joint shall have a positive metal to metal contact locking system without
the use of gripping teeth. Gaskets for push-on joint pipe with integrally molded steel or metal teeth or locking segments shall not be allowed as substitutes for restrained-joint
pipes.
2. The joint restraint system for the pipe shall be the same as the joint restraint system for the pipe fittings, except as provided in item 4 below.
3. The joint restraint system for the pipe shall be boltless.
4. Where restrained joint fittings required on the plans cannot be furnished or where restrained jointed fittings are required in areas that are known to be subject to location
adjustments, the Contractor may submit a lay plan showing mechanically jointed fittings with wedge restraint glands for approval. Mechanically jointed pipe with wedge restraint glands shall not be substituted for restrained joint pipe.
Wedge Restraint Glands:
Wedge restraint glands shall conform to AWWA C111, ASTM A 536-80 Grade 65-42-12. All bolts and wedges shall be ductile iron. Wedge shall be heat-treated to a minimum 370 BHN.
Wedge restraint glands shall be rated for 350 psi for pipe 12 inch in diameter and smaller.
9-30.2(7) Bolted, Sleeve-Type Couplings for Plain End Pipe (RC)
Section 9-30.2(7) is revised as follows:
Transition couplings, reducing couplings, transition reducing couplings, sleeves, flexible couplings for water main shall be compression type by pipe manufacturer: Romac or Ford or
approved equal. Bolts and nuts shall be high strength, low alloy steel, corrosion resistant per
AWWA C111. Stainless steel bolts require anti-seize compound. Heavy hex nuts shall be used. The long body pattern with a minimum center ring or center sleeve length of 12-inches for pipe
less than 12 inches in diameter and equal to or greater than the pipe diameter for pipe greater
than 12 inches in diameter. Solid sleeves (greater than 12 inch diameter) shall be a 15 inch minimum length.
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UTB 1219 Exhibit A Special Provisions Page 12 of 14
9-30.3 Valves (RC) Section 9-30.3 is supplemented and revised as follows:
The valves shall be a standard pattern of a manufacturer whose products are approved by the
Engineer and shall have the name or mark of the manufacturer, year valve casting was made, size and working pressure plainly cast in raided and legible letters on the valve body. All valves
shall be NSF approved and valve bodies shall be ductile iron. All valves shall be stamped with
“NSF APPROVED” and “DI”.
Where a valve is required to operate in a higher pressure environment than the Class of valve
specified in Section 9-30.3, the class of valve shall be as specified in the Contract. 9-30.3(1) Gate Valves (3 inches to 16 inches) (RC)
Section 9-30.3(1) is supplemented and revised as follows:
All valve material shall be new and undamaged. Unless otherwise approved by the Engineer, the same manufacturer of each item shall be used throughout the work.
All gate valves shall be ductile iron body, bronze mounted, resilient seat, non-rising stem and
shall be equipped with a standard two (2) inch square operating nut and O-ring stem seals. Valves shall open counterclockwise when viewed from above. Valves shall be designed for a
minimum water operating pressure of 200 PSI.
Resilient seated gate valves shall be manufactured to meet or exceed the requirements of AWWA Standard C-509 and C-515 latest revisions.
Valve ends shall be mechanical joints, flanged joints or mechanical by flanged joints as shown
on the project plans. Where restrained joints are called out, valve ends shall be flanged with appropriate flange by restrained joint adapters.
All gate valves shall include an 8" x 24" cast iron gate valve box and extensions, as required. A valve stem extension is required where the valve operating nut is more than 3 feet below finished grade. Valve stem extensions are to be a minimum of 1 foot with only one extension
per valve in shall be installed in accordance to the City of Renton standard plans.
Acceptable gate valves are Clow, M & H/Kennedy, American Flow Control (ACIPCo),
Pratt/Mueller, US Metroseal or approved equal in sizes 16 inches and less.
Approval of valves other than models specified shall be obtained prior to bid opening.
9-30.3(3) Butterfly Valves (RC)
Section 9-30.3(3) is supplemented and revised as follows:
In addition to the requirements of section 9-30.3, water main butterfly valves shall conform to AWWA C504 and shall be Class 150B. The valve shall be short-body type and shall have
flanged ends. Flanged ends shall be sized and drilled in conformance with ANSI B16.1 Class 125. Valve shall be suitable for direct bury and shall have a stem extension with AWWA 2-inch
square operating nut and suitable valve box. All butterfly valves bodies and discs shall be
ductile iron.
The butterfly valves shall be manufactured by Henry Pratt Company, Mueller, DeZurick, Mosser
Valve Division of Olsen Technologies, Dresser 450, Pratt Groundhog or approved equal.
9-30.3(4) Valve Boxes (RC)
Section 9-30.3(4) is supplemented and revised as follows:
Valve boxes shall be installed on all buried valves. The box and lid shall be cast iron, 2-piece
AGENDA ITEM #5. a)
UTB 1219 Exhibit A Special Provisions Page 13 of 14
slip type with cast iron extension as necessary, conforming to the City of Renton latest standard plans. The cover shall have the word “WATER” cast in it and shall have cast-iron “ears” installed
in the direction of the main. Valve box extension pieces shall be provided for valves with
groundcover in excess of the depth of the standard valve box.
Acceptable manufacturers of valves boxes and covers are Olympic Foundry, Inc., EJCO, Rich
(Varnish Casting Corp.).
9-30.3(5) Valve Marker Posts (RC)
Section 9-30.3(5) is supplemented and revised as follows:
Valve markers shall be Carsonite composite utility marker .375"x 6'-0" or approved equal with blue label "water”. The valve markers shall be installed in conformance with the City of Renton
Standard Plans. 9-30.3(6) Valve Stem Extensions (RC)
Section 9-30.3(6) is supplemented and revised as follows:
Valve stem extensions shall have a 2-inch square operating nut and self-centering rockplate. A valve stem extension is required where the valve operating nut is more than 3 feet below
finished grade. Valve stem extensions are to be a minimum of 1 foot with only one extension
per valve in shall be installed in accordance to the City of Renton standard plans.
9-30.3(7) Combination Air Release/Air Vacuum Valves (RC)
Section 9-30.3(7) is supplemented and revised as follows:
Combination air release/air vacuum valves shall comply with the requirements of ANSI/AWWA
C512. Air and vacuum release valves shall be APCO No. 143C- Valve and Primer Corp,
"Heavy-Duty," combination air release valve, Val-Matic No. 201C, Crispin UL10 or approved equal. Installation shall be per the City of Renton Standard Details, latest revision. Piping and
fitting shall be copper or brass. Location of the air release valve as show on the plans is
approximate. The installation shall be set at the actual high point of the line.
9-30.3(8) Tapping Sleeve and Valve Assembly (RC)
Section 9-30.3(8) is supplemented and revised as follows:
Tapping sleeves shall be cast iron, ductile iron, or epoxy-coated steel. Bolt and nuts shall be Cor-Ten or stainless steel.
9-30.3(9) Blow-Off Assembly (RC)
Section 9-30.3(9) is a new section:
Installation of blow-off assembly shall be per City of Renton Standard Details, latest revision.
Pipe and fittings shall be galvanized. Blow-off assembly shall be installed at location(s) shown on the plans. Temporary blow-off assembly on new dead-end water main shall be installed at
location shown on the plans. Temporary blow-off assemblies for testing and flushing of the new water mains will not be included under this item and shall be considered incidental to the contract and no additional payment shall be made.
9-30.5 Hydrants (RC)
Section 9-30.5 is supplemented and revised as follows:
Fire hydrants shall conform to AWWA C502 and shall be of standard manufacture and of a
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UTB 1219 Exhibit A Special Provisions Page 14 of 14
pattern approved by the City of Renton. The name or mark of the manufacturer, size of the valve opening and year made shall be plainly cast in raised letters on the hydrant barrel to be
visible after the hydrant is installed.
9-30.5(1) End Connections (RC)
Section 9-30.5(1) is revised as follows:
Hydrant end connections shall be mechanical joint connection
9-30.5(2) Hydrant Dimensions (RC)
Section 9-30.5(2) is replaced with the following:
Fire hydrants shall have a valve opening with minimum diameter of 5-1/4 inches, “O” ring stem
seal, two 2-1/2 inches National Standard Thread (N.S.T.) hose nozzle connections, one 4-
inches pumper port connection with City of Seattle standard threats and with a 4.875” Seattle thread x 5” Storz adapter attached with a 1/8” stainless steel cable. The shoe connection and
hydrant connection inside pipe size and auxiliary gate valve shall be 6 inches, mechanical joint
with lugs. The operating nut and port cap nuts are 1-1/4-inch pentagonal.
Hydrant restraint system shall be two 3/4-inch diameter Cor-Ten steel shackle rods with a
poured in place concrete thrust block behind the hydrant shoe. If a wedge restraint system is
used in lieu of shackle rods, mechanical joint pipe shall be used. Hydrants shall be provided with a breakaway flange assembly and be equipped with breaking devices at the sidewalk.
The hydrant curb stand section of the hydrant that is above ground including all exposed
surfaces of the breakaway flange shall be painted with 2 field coats of paint Kelly-Moore Luxlite or approved equal in Safety Yellow color. Fire hydrants shall be installed per City of Renton
Standard Details for fire hydrants, latest revisions.
Hydrants of the following manufacture and pattern have been approved by the City of Renton.
Clow Medallion, M&H 929, Mueller Centurion Model A-423, Waterous Pacer, American Darling
Model B-62B, Kennedy K81D Guardian, East Jordan WaterMaster 5CD250.
9-30.6(3)B Polyethylene Pipe (RC)
Section 9-30.6(3)B has been modified as follows:
Polyethylene pipe shall not be used.
9-30.6(4) Service Fittings (RC)
Section 9-30.6(4) has been revised as follows:
Fittings used for copper tubing shall be compression type with gripper ring.
9-30.6(5) Meter Setters (RC)
Section 9-30.6(5) has been supplemented as follows:
Meter setters shall be installed per the City of Renton Standard Details for water meters, latest
revision. 9-30.6(7) Meter Boxes (RC)
Section 9-30.6(5) has been supplemented as follows:
Meter boxes shall be installed per the City of Renton Standard Details for water meters, latest revision.
AGENDA ITEM #5. a)
UTB 1219
EXHIBIT A Attachment 1
City of Renton General Design and Construction Standards for Water Main Extensions
The design of all water main extensions of the City of Renton Water System shall conform to the
design standards and requirements of the City and of the State of Washington Department of Health’s latest Water System Design Manual and standards for Group A Public Water Systems.
Title 4 of the Renton Municipal Code on Development Regulations, adopted in 1998, is the
basis for these Engineering Standards for the design and construction of water main extensions and related appurtenances.
These standards set forth minimum standards for the planning, design and construction of water
mains and related appurtenances. These standards do not include the design of special facilities, such as pump stations or reservoirs. These special facilities require unique design
requirements and will subject to individual review by the Water Utility.
Compliance with these standards does not relieve the designer of the responsibility to apply conservative and sound professional judgment. The Water Utility may at its sole discretion due
to special conditions and/or environmental constraints, require more stringent requirements that would normally be required.
The construction of all City water system improvements shall comply with the City Development
regulations and standards, the latest City adopted version of Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction as amended by APWA and by the City of Renton Public Works Department.
GENERAL REQUIREMENTS FOR EXTENSION OF WATER MAINS
Fireflow requirements
The fireflow requirements for a proposed development, redevelopment, tenant improvements, or
for other types of building improvements or change of building usage shall be determined by the City of Renton Fire Marshal.
A. The City Water Utility will determine the available fireflow using its computer simulated
hydraulic model of the City water system.
B. The minimum system pressure during fireflow analysis is 20 psi at the fire location and
30 psi throughout the rest of the distribution system.
New developments or redevelopment of existing sites are required to meet the minimum City fireflow requirements. The developer shall provide information to the City to determine the
fireflow requirements for the development or redevelopment. The developer is responsible for
the design and installation of all necessary water main improvements to provide the required fireflow including off-site and on-site water mains. The change of use of existing buildings or
areas may also require the installation of the water main improvements.
Water main Sizing
The diameter of transmission main(s) shall be determined by hydraulic analysis to verify that the
main(s) can deliver the required fire flow demand for a proposed development or redevelopment
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UTB 1219 Exhibit A Attachment 1 Design & Construction Standards Page 2 of 9
project. The minimum size distribution system line shall not be less than eight inches (8”) in diameter and for a looped system and for a future looped system.
The minimum size distribution system in single family residential areas shall not be less than
eight inches (8”) in pipe diameter when the main is serving hydrants and domestic water services. Exception to the minimum diameter might be made in short cul-de-sacs and in areas
where looping of a water main is not feasible and when no future extension will be required. In these cases the main stubs could be a minimum of six inches (6”) in diameter if no fire hydrants are connected. The sizing of dead-end water main without fire hydrants shall provide sufficient
flow to the domestic meters and water services.
Water mains in multi-family residential and in non-residential areas shall be sized to provide the required fire flow demand and shall not be less than eight inches (8”) in pipe diameter.
Water main Oversizing
If it is determined that it would be to the best interests of the City and the general locality to be
benefited thereby to install a larger size main than one then needed or considered by the
owners or developers immediately abutting the street, alley or easement in which such a main is to be placed, then the City may at its own discretion, require the installation of such a larger
main in which case the City shall pay the difference in cost between the installation cost of the similar main and of the larger main.
Any party required to oversize the water mains may request the City Water Utility participate in
the cost of the project.
Pipeline Velocities
In accordance with the Department of Health (DOH) recommendations, the City of Renton
requires that the design of new distribution mains provide for operating velocities less than or equal to eight feet per second (8 ft/sec) under fire flow conditions and other emergency demand
conditions, and under peak hour demand.
Water Main Extension and Location
All water main extensions within the City of Renton will be extended in a manner in and along
routes which comply with the City’s comprehensive water system plan.
All water main extensions shall extend through and across the full frontage of the properties to
be served and shall also be extended through and to the extreme boundaries of the properties
being developed or redeveloped. Whenever possible, provisions shall be made for looping all existing and new dead-end mains associated with the proposed development or redevelopment
projects. An easement with minimum width of 15 feet shall be provided to the adjacent property
line or right-of-way for looping of a temporary dead-end main.
Preferred location for new water mains in City streets, absent conflict with other existing utilities,
is as follows:
(a) Water mains to be located on the north or east side of the street
(b) Water mains with diameter of 10 inches or less to be located within the paved area of a
roadway and 4 feet from the face of the curb line.
(c) Water mains with diameter of 12 inches or larger to be located within the paved area of roadway and 6 feet from the face of curb line.
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UTB 1219 Exhibit A Attachment 1 Design & Construction Standards Page 3 of 9
(d) Fittings (horizontal bends and blocking) shall be used when necessary to maintain the uniform offset from the face of the curb line. Pipe deflection may be used on long radius
curve (radius of 500 feet) and shall not exceed one-half of the pipe manufacturer’s
recommended maximum joint deflection.
(e) Water mains shall be installed with no less than three (3) feet cover from finish grade for
pipe with diameter of 10 inches or less and with no less than four (4) feet of cover for pipe with diameter 12 inches or larger. Water mains shall have no more than six (6) feet of cover from finish grade.
(f) When water mains are constructed on private properties and within paved areas, the water mains shall be located outside of the parking stalls when possible.
(g) Easements are required for all water mains to be located on private properties and shall
have a minimum width of fifteen (15) feet.
(h) Water mains shall be encased in a steel casing when crossing under improvements
where the ability to remove and replace the pipe without disturbance to the improvement
is needed. Casings are required when water mains crossings occur under rockeries over 4 feet high, under retaining wall footings, under reinforced earth retaining walls, and
under railroad tracks. Casings shall extend a minimum of 5 feet past each edge of the
improvements, or a distance equal to the depth of pipe whichever is greater. The carrier pipe shall be supported by casing spacers, where casing length exceeds 10 feet. The
minimum clearance between the bottom of the rockery and top of pipe casing shall be 2
feet. The trench for the casing pipe shall be backfilled with crushed rocks.
(i) Building setback requirements
• 10 feet minimum from building and retaining walls to water main
• 5 feet minimum from covered parking to water main Clearances from Other Utilities
A. All clearances between water mains and other utilities listed below are from outside
edge to outside edge if each pipe
Utility Horizontal Clearance Vertical Clearance
Sanitary 10 feet 18 inches
Reclaimed Water 10 feet 18 inches
Storm 10 feet 18 inches
Gas, Electrical Power, Telephone, Fiber Optics 5 feet 12 inches
B. Water services shall have at least 5 feet of horizontal separation from sanitary and storm sewer stubs.
C. At points where thrust blocking is required, the minimum clearance between the back of the concrete blocking and other buried utilities and structures shall be 5 feet.
D. When water main crosses above or below a sanitary sewer line, one full length of water
pipe shall be used with the pipe centered for maximum joint separation, and in accordance with Washington Department of Ecology design criteria.
E. Horizontal and vertical bends and blocking shall be used when joint deflection would
exceed one-half of the pipe manufacturer’s recommended maximum deflection.
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UTB 1219 Exhibit A Attachment 1 Design & Construction Standards Page 4 of 9
F. Pipe joints shall be restrained where slopes are 20% or greater. Joint restraint on slopes shall be Megalug restrainer for mechanical joint fittings and tie/rod retainer clamp
assemblies for DI push-on joints, or other methods as approved by the City. Anchor
blocks per City Standard details shall be used in conjunction with joint restraint system where slope are 20% or greater.
Restrained-joint ductile iron pipes shall be used when more than one standard pipe length is installed inside a steel casing. The restrained-joint pipe system shall use a mechanical locking assembly between the bell interior surface and the retainer weldment
on the spigot end of the pipe or with an integrally cast restrained joint bell. Gaskets for push-on joint pipe with integrally molded steel teeth or locking segments shall not be allowed for restrained-joint pipes.
G. A blow-off assembly shall be installed at the end of all dead-end lines 6-inch or less in diameter. A fire hydrant shall be installed at the end of all dead-end lines 8-inch or
larger in diameter.
H. Air/vacuum relief combination valves shall be installed at local high points in the water main.
Fire Hydrants
The following information is provided as a guideline to be used during the design of water main improvements and extensions. The final number of hydrants and their location shall be
determined and approved by the City of Renton Fire Marshal, in accordance with City codes, development regulations and good fire engineering practice and standards.
A. All buildings constructed within the City of Renton shall be served by fire hydrants
installed in accordance with City’s codes and development regulations.
B. No building permit shall be issued until required plans have been submitted and approved by the City.
C. No construction beyond the foundation shall be allowed until hydrants and mains are in place.
D. Existing hydrants that do not conform to current City standard shall be replaced with new
conforming hydrants as part of the development and redevelopment projects.
E. Buildings, other than single family residences, located with portions of the building more
than one hundred and fifty feet (150’) in vehicular travel from a fire hydrant shall have
additional hydrants installed at the owner and/or developer’s expense.
F. Fire hydrants shall be located at intersections of public and private roads. The lateral
spacing of hydrants along roadways shall be predicated on hydrants being located at the
roadway intersections.
G. Single-family residential: The maximum spacing of hydrants in single-family residential
areas shall be 500 feet apart. Hydrant coverage shall be no more than 300 feet to any residential dwellings and the distance shall be measured from the hydrant and along a traveled roadway, access road and driveway to the dwellings.
H. Multi-family/commercial: The location of the hydrants and the number of hydrants shall be determined by the Fire Marshal. One hydrant will be required per 1,000 gallons per minute of fireflow requirement. The maximum distance between hydrants in multi-family
(including duplex), commercial, industrial areas shall be 300 feet. These hydrants shall
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UTB 1219 Exhibit A Attachment 1 Design & Construction Standards Page 5 of 9
be located no closer than 50 feet from the structure and no greater than 300 feet. The primary hydrant shall be no further than 150 feet from the structure.
I. Buildings that have a required fireflow of less than 2,500 gallons per minute may have
fire hydrants on one side of the building only.
J. When the required fireflow for a development or redevelopment project is over 2,500
gallons per minute, on-site fire hydrants will be required and the fire hydrants shall be served by a water main which loops around the building or complex of buildings and reconnects back to a distribution supply main.
K. Fire hydrant runs over 50 feet in length must be 8-inch in diameter and be terminated with a tee, plug and hydrant assembly. Fire hydrant run less than 50 feet in length shall be 6-inch in diameter.
L. The pumper port of the fire hydrant shall face the street or fire access road. A 3-feet minimum clearance shall be provided around the outside of the hydrant for operation. A
5-feet minimum clearance shall be provided from the outside of the hydrant to concrete
walls, structures, utility poles and above grade electrical enclosures.
M. A fire hydrant is required within 50 feet of a fire department connection to a fire sprinkler
system.
N. Fire hydrants shall be installed in conformance with the latest City standard details and specifications.
Water Valving
A. Water valves for twelve-inch (12”) diameter and smaller water mains shall be resilient seated gate valves. Butterfly valves shall be used when water mains exceed twelve-inch
(12”) in diameter.
B. Water valves shall be installed along the distribution water mains at a maximum spacing of four hundred (400) feet and at the intersection of lateral lines. Additional valving may
be required for area isolation in order to maintain water service to hydrants and water meters when a section of the water main between the valves is isolated for repairs.
C. At water main intersections, valves shall be placed on 4 out 4 legs at each cross, and 3
out 3 legs at each tee (unless tapping an existing main). Water valves shall be located in clusters when possible.
D. A water valve may be required near the end of the water main where future extensions
are anticipated.
E. Water valves should not be placed within the wheel path of vehicle traffic.
Water Service
All water service and appurtenances shall be installed in accordance to the City of Renton latest Water Utility standard details and specifications.
1. Domestic Water Service:
A. Ownership: The City owns and shall maintain the service line from the tap at the main to the meter, the meter setter, the meter tailpiece, and the meter box. The property owner
owns and shall maintain the connection fitting to the meter tailpiece, the service line downstream of the meter tailpiece, and other appurtenances such as pressure reducing
valves, backflow prevention assemblies, etc. behind the meter.
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UTB 1219 Exhibit A Attachment 1 Design & Construction Standards Page 6 of 9
B. A separate water meter and water service line will be required for each single-family residence, detached accessory dwelling unit, townhome unit, and commercial building.
C. All meters shall be the same size as the tap and service connection, unless as otherwise
approved by the Water Utility or as shown on the Water Utility’s standard plans.
D. The minimum allowable size for a water meter to a single family residence shall be
5/8” x 3/4” with a 1-inch service line from the main to the meter. The developer shall verify that minimum pressure can be maintained when service is flowing at anticipated maximum levels and shall increase the size of the meter and the size of the private
water service line as necessary to reduce friction losses and drop in pressure.
E. The minimum allowable water service to a single family residence with a residential fire sprinkler system shall be 1” x 1”. The developer shall check with the fire sprinkler
designer to verify the adequate size for the service line and for the water meter to provide the required flow for domestic use and for the sprinkler system.
F. The minimum meter and service line for all commercial and multi-family development is
1” x 1”.
G. Water services and meters of three inches (3”) and larger, including meter vaults, full-
size by-pass piping, valves, and associated piping will be purchased and installed by the
developer/contractor under City observation.
H. All new mixed-used buildings shall have separate meters for the multi-family portion and
the commercial portion of the building.
I. If a property owner has an existing meter and needs a larger size service and/or meter, the property owner is responsible for the upsize of the service line and meter and for the
abandonment of the existing service connection at the main line. All existing meters that are no longer needed shall be cut and capped at the main line.
J. The location and size of the meters shall be shown on the project plans. The sizing of
water meters and service lines shall be determined by the developer based on the most recent adopted version of the Uniform Plumbing Code. Water meters shall be located in a level unobstructed area as close to the City main as possible with the distance not to
exceed fifty (50) feet.
K. Meters to single family residences shall be placed in landscape strips, or behind the sidewalk, and within the right-of-way. Meters shall not be installed within driveways.
L. Meters to commercial development should be located near driveway entrances within the right-of-way or within public utility easements in landscape areas, and near access
driveways.
M. An individual pressure reducing valve assembly (PRV) shall be installed downstream of the water meter in accordance with the City standard details and with the latest edition of
the Uniform Plumbing Code when the service connection pressure exceeds 80 psi.
2. Fire Sprinkler Service:
A. Fire sprinkler service to all buildings, except for single-family residences, shall be
installed by a separate water main connection and service line.
B. Fire sprinkler system connections to the City’s water system shall be owned and maintained by the property owner, beginning immediately downstream of the
gate valve where the system connects to the City’s water main.
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UTB 1219 Exhibit A Attachment 1 Design & Construction Standards Page 7 of 9
C. A backflow prevention assembly equipped with detector check meter, also known as a Double Check Detector Assembly (DCDA) shall be installed on all fire
sprinkler lines as required by and in accordance with the latest revisions of WAC
246.290.490 or subsequent revisions, the City of Renton Development Standards and Regulations, the City’s Cross-Connection Control Program Manual and the
City standard details. A Reduced-Pressure Principle Detector Assembly (RPPDA) shall be installed on fire sprinkler line equipped with a fire pump and/or on fire sprinkler system in which chemical addition or antifreeze is allowed.
D. When the distance from the point of connection to a City water main to the fire sprinkler riser assembly is less than fifty (50) feet, the backflow prevention assembly may be installed as part of the sprinkler riser assembly and be placed
within the building riser room that is adjacent to an exterior wall of the building. The interior installation of a backflow prevention assembly for the fire sprinkler
system must be pre-approved by the Water Utility and the installation must
conform to the Water Utility standard plans. The location of the backflow prevention assembly inside the building shall be shown on the building plans and
on the fire sprinkler plans. The detector meter on the backflow prevention
assembly shall be a Sensus Iperl meter with a 520 M radio read conforming to the City’s water meter standards. The radio read battery-unit and antenna shall
be mounted on the exterior building wall. The building plans and the fire sprinkler
plans shall show the cut-out hole on the building wall to accommodate the installation of the radio with battery unit and sensor plate.
E. A post indicator valve (PIV) shall be placed at the property line for the fire sprinkler connection between the public water main within the right-of-way and the private fire sprinkler supply line. A PIV shall also be placed behind the
backflow prevention assembly for the fire sprinkler system.
F. Fire Department Connections (FDC’s) shall be placed within fifty (50) feet of a fire hydrant assembly or as directed by the Fire Marshal.
G. The fire sprinkler system and supply line shall be designed by a Fire Protection Engineer. Separate plans shall be submitted to the City Fire Marshal for review
and permitting.
H. Underground fire sprinkler supply lines shall be installed by a Washington State Certified Level “U” contractor in accordance with WAC 212-80-010.
3. Landscape Irrigation
A separate landscape irrigation meter and service line shall be installed for all multi-family, mixed-used, commercial development where water is used for landscape
purposes and will not enter the sanitary sewer system.
Backflow Prevention
Per City Ordinance No. 4312, all irrigation systems, fire sprinklers and other water uses which
may or will cause the contamination of the potable water supply by backflow, shall be required to install approved backflow prevention assemblies to meet the requirements of WAC 246-290-
490 “Cross-Connection Control Regulations in Washington State:, and the recommendations of
the PNWS-AWWA Cross Connection Control Manual, latest edition, and the City’s Cross-Connection Control Program – Appendix G. Requirements may include premise isolation, point
of use protection, or a combination of the two.
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UTB 1219 Exhibit A Attachment 1 Design & Construction Standards Page 8 of 9
All new multi-family, multiple-use, mixed-used, and commercial buildings or all tenant improvements to existing multiple-use, mixed-used, and commercial buildings shall have a
Reduced Pressure Backflow Assembly (RPBA) at the water meter or as near as possible to the
water meter for premise isolation. Premise isolation at the water meter by an approved air gap or a reduced pressure backflow assembly is required for all sites utilizing an auxiliary supply.
Multi-family and mixed-used projects that require backflow prevention protection are strongly recommended to provide a bypass with equal backflow prevention to avoid interruption or loss of water service during maintenance, testing and repair.
All backflow prevention assemblies installed shall be on the State of Washington DOH list of approved backflow prevention assemblies, most recent edition at the time of installation. Satisfactory testing shall be completed upon the installation, repair, or relocation of all backflow
assemblies, and annually thereafter. A complete test report must be submitted to the Water Utility or Plumbing Inspector prior to final acceptance.
Connections to Existing System
A. Connections to existing mains including the installation of in-line valve(s) shall be done by a cut-in tee and valve(s) unless otherwise approved by the City Water Utility.
B. When a “wet-tap or live-tap” of an existing water main is authorized by the City Water Utility, water mains shall be tapped by a City-approved “wet-tap” contractor and under the City’s observation. Materials for tapping tee and valves are described in the
following section for Material Requirements and Construction Standards for Water main Pipes and Appurtenances. Tapping tee shall be made of stainless steel, or full bodied
cast-iron Mueller-type tapping tee, or ductile iron mechanical joint tapping tee with outlet
flange.
C. Size on size tapping tees are not allowed, unless a shell cutter, one size smaller than the
existing water man is used.
D. Connections to existing mains smaller than 8 inches in diameter shall be made by cutting in a tee, unless otherwise approved by the City Water Utility.
Easements for Public Water Main Improvement and Extension
A public water utility easement to the City is required for the installation, operation, and
maintenance of water mains on private property. The easement shall extend a minimum of
seven and one-half (7.5) feet to each side of the centerline of the main, water meters, hydrants.
The easement shall be provided on City’s standard easement form. Legal description of the
easement along with a sketch of the easement shall be stamped and signed by a licensed land
surveyor and incorporated in the easement form as exhibits.
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UTB 1219 Exhibit A Attachment 1 Design & Construction Standards Page 9 of 9
GENERAL DESIGN STANDARDS AND REQUIREMENTS FOR DESIGN PLANS
A. Each fitting or valve shall have end-attachment type listed such as: FL (for flange), MJ
(for mechanical joint), FL x MJ (flange by mechanical joint), FL x FL (for flange by
flange), PE (for plain-end), etc. Call-outs in order, # of each, diameter, fitting, joint type. For example: 1- 8” Tee (MJ x FL), 1- 8” Gate Valve (FL x MJ), 2-8” 45° Bends (MJ x MJ)
B. List pipe length (from center-of-fitting to center of fitting), size, and material alongside
each pipe, i.e.: 150 LF – 8” DI. Pipe lengths can be listed on a table shown on the same plan sheet.
C. Dimension existing and new water main locations from right-of-way line and/or property
line or label stations and offsets.
D. Each fitting, valve, hydrant shall have a reference stationing and offset from a street or
right-of-way centerline or from the centerline of an easement.
E. Blocking- Reference Standard Plans:
Blocking shall be shown on the plans at all horizontal and vertical bends, tees, end caps.
The sizing of the blocking shall be as shown on the Standard Plans. Joint restraint at
fittings and pipes in addition to reduced-sized thrust blocks may be required due to conflict with other utilities, lack of adequate space for support, poor soil, or lack of
sufficient soil bearing area for standard size blocks.
F. Connection details to existing water mains shall be per the Standard Plans. Reference to the applicable connection details shall be shown on the plans at each connection to the
existing water system. Temporary blow-offs and vertical crosses for “poly-pigging” stations shall be called-out on the plans and with reference to the applicable Standard
Plans.
G. Existing water mains to be abandoned in place shall be capped at each end with a mechanical joint cap or plug.
H. All water vaults (for large domestic water meters, backflow prevention assemblies,
pressure reducing stations. etc.) shall include design for floor drain piping to daylight, or, if daylight is not feasible to the storm system. Where vault floor drain cannot drain to
daylight or to the storm system, consult with the City Water Utility during project design review to determine the best alternative.
I. Outside-installed Reduced Pressure Backflow Assemblies (RPBA’s) shall be installed in
above ground enclosures. RPBA’s shall not be installed in vaults. All RPBA enclosures
shall be provided with a bore sighted daylight drain sized to meet the flow requirements of the RPBA relief vent. Meter vaults shall be located outside the sidewalk whenever
possible.
J. Service connections or water utility distribution system piping shall not be used for grounding of electrical or for the maintenance, integrity or continuity of any grounding
attachment or connection.
K. Manufacturer’s certification of testing and accuracy shall be provided for all large (3-inch
and above) meters installation.
AGENDA ITEM #5. a)
UTB 1219
EXHIBIT A Attachment 2
DRAFT SCOPE OF WORK
The work involved under the terms on this Utility Construction Agreement (“Agreement”) shall include but not be limited to the following:
Engineering Design Drawings
Preparation of engineering design plans for the relocation of an existing 16-inch City of Renton water main within SR-167 at about Mile Post 25.94 in conjunction with WSDOT’s I-405, SR 167
Interchange Direct Connector.
Plans (plan and profile) shall meet the City of Renton latest standards for plan submittal. Final plans sheets shall be on 24”x36” or 22”x34” Mylar, matte on both sides. CAD software used will
be AutoCad 2014 or later. Plan scale shall be 1”=10’, 1’=20’, or 1”=30’ for horizontal and 1”=5’
for vertical.
Construction of Water Line Relocation
Furnishing and installing:
• approximately 350 feet of 30-inch diameter steel casing under SR-167 right-of-way and
within adjacent City-owned wetlands from the west right-of-way line of SR 167 to the center
of a proposed berm to be constructed within City-owned wetlands property, including casing spacers, runners and end seals
• approximately 350 feet of 16-inch Restrained-Joint (RJ) ductile iron pipe (DI) inside the above 30-inch steel casing and about 200 feet of 16-inch (RJ) DI pipe and fittings and connection to the existing 16-inch City water line located within the unimproved right-of-way
of South 19th Street
• approximately 50 feet of 30-inch steel casing in SW 19th St and E Valley Rd and about 50
feet of 24-inch steel casing in E Valley Rd including casing spacers, runners and end seals
• approximately 120 feet of 16-inch (RJ) DI pipe and fittings in E Valley Rd and SW 19th St
and connection to existing 16-inch water line in SW 19th St
• approximately 150 feet of 12-inch (RJ) DI pipe and fittings in E Valley Rd and 2 connections
to existing 12-inch water line
• 5-16-inch gate valves (RJ), 4-12-inch gate valves (RJ)
• Trenching, excavation, import/export trench backfill, shoring, dewatering, backfill, 4 tie-ins to existing water mains
• Removal and replacement of asphalt concrete pavement and complete restoration of SR-167 right-of-way and of City’s right-of-way
• The work also includes all traffic control, erosion control, sedimentation control, and the restoration of public and private lands.
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UTB 1219
EXHIBIT C
COST ESTIMATE
I-405, SR 167 INTERCHANGE DIRECT CONNECTOR
SR 167 Mile Post 25.94 – 12” & 16” Water Main Relocations
CITY Cost Responsibility
Estimated permitted length of pipe within WSDOT right of way: 215 feet (scaled)
FURNISH & INSTALL 36” STEEL CASING 215 feet @ $350/foot* = $75,250 FURNISH & INSTALL 16” DUCTILE IRON PIPE 215 feet @ $225/foot* = $48,375 * Unit cost includes contractor markups and applicable sales taxes
SUBTOTAL $123,625
WSDOT Indirect Costs (10.52%) $13,005
TOTAL $136,630
AGENDA ITEM #5. a)
AB - 1927
City Council Regular Meeting - 12 Jun 2017
SUBJECT/TITLE: Utility Agreement with the Washington State Department of
Transportation for Water Main Relocation at South 14th Street for
the I-405/SR 167 Interchange Direct Connector Project
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Vicki Grover, Transportation Planning Manager
EXT.: 7393
FISCAL IMPACT SUMMARY:
UTB 1221 will have no fiscal impact to the City.
SUMMARY OF ACTION:
The Washington State Department of Transportation (WSDOT) I-405/SR 167 Interchange Direct Connector
Project began construction last fall and will construct a flyover HOV lane in each direction between I-405 and
SR 167.
WSDOT’s project to expand the I-405 and SR 167 corridors is in conflict with a portion of the City’s water
system. The affected portion of the system needs to be relocated. UTB 1221 addresses the water main
relocation along the I-405 corridor. This agreement allows City staff to coordinate with WSDOT and participate
in the design build process that will resolve the conflict between the water system and the project.
It is of mutual benefit to the City and WSDOT to enter into the utility agreement that will outline the design
build process and scope of work and also be able to include the utility rights and the state’s obligations. There
is no cost to the City.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Utility Agreement UTB 1221 with the Washington State
Department of Transportation for the I-405/SR 167 Interchange Direct Connector Project.
AGENDA ITEM #6. a)
Utility Agreement
Design-Build Utility Relocation
Work by State – State Cost
Utility Name and Address
City of Renton
Renton City Hall
1055 Grady Way
Renton, WA 98057
Agreement Number
UTB 1221
Region
Northwest
Project Title / Location
I-405, SR 167 Interchange Direct Connector
South 14th Street -- 8” water main relocation
State Route
405
Mileposts
From 02.25 To 03.74
Estimated Agreement Amount $0
This Utility Construction Agreement is made and entered into between the Washington State Department of Transportation,
herein STATE, and the above named UTILITY.
WHEREAS, the STATE is planning the construction or improvement of the State Route as shown above for the identified STATE
Project (DB Project), and in connection therewith, it is necessary to relocate certain UTILITY facilities (Work), and
WHEREAS, the DB Project will be delivered by a STATE design-build contractor (DB Contractor), and
WHEREAS, the STATE is responsible for all Work under this Agreement because the UTILITY’s facilities are located
pursuant to a documented ownership of and/or interest in real property, such as an easement, fee title, or court finding of
prescriptive right, which is impacted by the DB Project, and
WHEREAS, the Work shall be defined as all materials, equipment, labor, contract administration and any other efforts
required to perform the relocation, construction, and/or removal of the UTILITY’s facilities, and
WHEREAS, it is deemed to be in the best public interest for the STATE to include the Work in the STATE’s DB Project,
NOW, THEREFORE, pursuant to chapter 47.44 RCW, RCW 47.01.210, and RCW 47.12.150, the above recitals that are
incorporated herein as if fully set forth below, and in consideration of the terms, conditions, covenants, and performances
contained herein, as well as the attached Exhibits A and B, which are incorporated and made a part hereof,
IT IS MUTUALLY AGREED AS FOLLOWS:
1. PLANS, SPECIFICATIONS AND BIDS
1.1 Program Guide: Utility Relocation and Accommodation on Federal Aid Highway Projects shall determine and
establish the definitions and applicable standards and payments for this Agreement. By this reference this document
is adopted and made a part of this Agreement as if fully contained herein.
1.2 The STATE, acting on behalf of the UTILITY, agrees to perform the UTILITY facilities Work in accordance with
Exhibit A, Special Provisions and Scope of Work, and Exhibit B, Conceptual Plans. The STATE will incorporate the
Exhibit B, Conceptual Plans, and Exhibit A, Special Provisions and Scope of Work, into the DB Project in accordance
with UTILITY requirements. The UTILITY agrees that it is solely responsible for insuring that all Special Provisions,
Plans and UTILITY standards are met and that it has supplied the STATE with all applicable standards, codes,
regulations, or any other requirements the UTILITY is obligated to meet, unless otherwise noted.
1.3 The UTILITY has reviewed and approved the Work preliminary Special Provisions (Exhibit A) and Conceptual Plans
AGENDA ITEM #6. a)
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(Exhibit B) that will be incorporated into the DB Project. The STATE will advertise the Work and Project for bids. The
STATE will be the UTILITY’s representative during the Ad and award period. When requested by the STATE, the
UTILITY shall timely assist the STATE in answering bid questions and resolving any design issues that may arise
associated with the Work. All comments and clarifications must go through the STATE. If the UTILITY supplied the
Work plans and special provisions, the UTILITY agrees to provide the STATE with any addenda required for the
Work during the Ad period, to the Parties’ mutual satisfaction.
1.4 The DB Project will be completed using the design-build method of project delivery. The final plans and
specifications for the Work will be prepared by the STATE’s DB Contractor in accordance with the STATE’s current
Standard Specifications for Road, Bridge, and Municipal Construction, and adopted design standards, unless
otherwise noted, as well as the preliminary Special Provisions and Scope of Work and Conceptual Plans, Exhibit A
and Exhibit B. The STATE will direct the DB Contractor to complete the utility relocation design in accordance with
such plans and specifications and Section 1.5 herein.
1.5 The UTILITY agrees to meet with the DB Contractor as necessary to complete the design of the water main
relocation Work. The UTILITY shall inform the STATE of all such meetings and the STATE shall have the opportunity
to attend said meetings in the STATE’s discretion. The STATE shall require the DB Contractor to provide the
UTILITY with the final proposed water main relocation plans and specifications for the Work. Thereafter, the
UTILITY agrees to review said plans and specifications and agrees to provide written notification to the STATE and
the DB Contractor within ten (10) working days after receipt whether the UTILITY approves or has further comments
on said plans and specifications. The UTILITY shall have final approval authority over any plans and specifications
for the water main relocation and agrees to work in good faith with the DB Contractor to resolve all issues.
1.6 Any change to the DB Project that may affect the UTILITY’s facilities must be approved by the UTILITY.
2. CONSTRUCTION, INSPECTION, AND ACCEPTANCE
2.1 The STATE agrees to administer the Work on behalf of the UTILITY.
2.2 The UTILITY agrees to disconnect and/or reconnect its facilities as required by the STATE when such disconnection
or reconnection is required to be performed by the UTILITY. The Parties agree to define disconnect and/or
reconnection requirements, including notification and response in Exhibit A.
2.3 Salvage: All materials removed by the STATE shall be reclaimed or disposed of by the STATE and shall become the
property of the STATE. If the UTILITY desires to retain such materials and the STATE agrees, the value of salvaged
materials will be paid to the STATE in an amount not less than that required by the Program Guide: Utility Relocation
and Accommodation on Federal Aid Highway Projects.
2.4 The UTILITY may furnish an inspector for the Work. The UTILITY’s inspector shall not directly contact the DB
Contractor. All contact between the UTILITY’s inspector and the DB Contractor shall be through the STATE’s
representatives. The STATE’s Project Construction Engineer may require the removal and/or replacement of the
UTILITY’s inspector if the inspector interferes with the DB Project, DB Contractor and/or the Work.
2.5 The STATE shall promptly notify the UTILITY in writing when the Work is completed.
2.6 The UTILITY shall, within thirty (30) working days of being notified that the Work is completed: (a) deliver a letter of
acceptance to the STATE. which shall include a release and waiver of all future claims or demands resulting from the
STATE’s administration thereof, or (b) deliver to the STATE written reasons why the Work does not comply with the
previously approved Work Plans and Special Provisions as provided under Section 1.5. The release and waiver shall
not affect the UTILITY’S ability to make warranty claims for later discovered defective work. The UTILITY agrees to
work diligently and in good faith with the STATE to resolve any issues so as not to delay the DB Project. If all issues
are resolved, the UTILITY agrees to deliver to the STATE a letter of acceptance as provided herein.
2.7 If the UTILITY does not respond within thirty (30) working days as provided in section 2.6, the Work and the
AGENDA ITEM #6. a)
Page 3 of 5 UTB 1221
administration thereof will be deemed accepted by the UTILITY.
2.8 Upon completion and acceptance of the Work pursuant to Sections 2.6 or 2.7, the UTILITY agrees that it shall be
solely responsible for all future ownership, operation and maintenance costs of its facilities, without STATE liability or
expense, except the State warrants the Work to the full extent the Work is warranted by the DB Contractor,
including but not limited to the General Warranty described in Section 1-05.16 of the DB Project’s Request for
Proposal.
2.9 The STATE will require its DB Contractor to prepare the final construction documentation in general conformance
with the STATE’s Construction Manual. The STATE will require its DB Contractor to maintain one set of plans as the
official "as-built" set, then make notations in red of all plan revisions typically recorded per standard STATE practice,
as directed by the STATE’s Construction Manual. Once the UTILITY has accepted the Work per Section 2.6 or 2.7,
the STATE upon request by the UTILITY will provide one reproducible set of Work as-builts to the UTILITY.
3. PAYMENT
3.1 The STATE agrees that it shall be responsible for the actual direct and related indirect costs, including mobilization,
construction engineering, contract administration and overhead costs, associated with the Work. Consistent with the
Section 10.3 of the Cooperative Agreement between the Parties numbered GCB 2274, all UTILITY permit and inspection
fees shall be paid by the STATE.
4. CHANGE IN WORK
4.1 If the STATE determines that additional Work or a change in the Work is required, prior written approval must be
secured from the UTILITY; however, where the change is required to mitigate a DB Project emergency or safety
threat to the traveling public, the STATE will direct the change without the UTILITY’s prior written approval. The
STATE will notify the UTILITY of such change as soon as possible thereafter. The UTILITY agrees to respond to all
STATE change order requests in writing and within five (5) working days.
4.2 The STATE will make available to the UTILITY all change order documentation related to the Work.
5. TEMPORARY FRANCHISE
5.2 The STATE agrees to issue the UTILITY a temporary franchise for those UTILITY facilities which will remain on the
STATE’s property or right-of-way and for which the UTILITY had fee title. The temporary franchise shall expire upon
written transfer of the properties or right-of-way by the STATE to the UTILITY.
6. RIGHT OF ENTRY
6.1 The UTILITY hereby grants to the STATE, its DB Contractor, subcontractors and employees and agents a right of
entry onto all lands in which it has an interest for construction of the Work as finalized pursuant to Section 1.5. Upon
completion and acceptance of the Work, this right of entry shall terminate.
6.2 The UTILITY agrees to arrange for rights of entry upon all privately owned lands upon which the UTILITY has an
easement or court finding of a prescriptive right which are necessary to perform the Work. The UTILITY also agrees
to obtain all necessary permissions for the STATE, its DB Contractor, subcontractors and employees and agents to
perform the Work on such lands, which may include reasonable use restrictions on those lands. The UTILITY agrees
to provide the rights of entry and applicable permissions under this section to the STATE within thirty (30) calendar
days of entering into this Agreement. Upon completion of the Work on such lands, the rights of entry and permissions
shall terminate.
AGENDA ITEM #6. a)
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7. GENERAL PROVISIONS
7.1 Indemnification: To the extent authorized by law, the UTILITY and STATE shall indemnify and hold harmless one
another and their employees and/or officers from and shall process and defend at its own expense any and all
claims, demands, suits at law or equity, actions, penalties, losses, damages (both to persons and/or property), or
costs, of whatsoever kind or nature, brought against the one Party arising out of, in connection with, or incident to the
other Party’s performance or failure to perform any aspect of this Agreement, provided, however, that if such claims
are caused by or result from the concurrent negligence of (a) the UTILITY and its employees and/or agents and (b)
the STATE and its employees and/or agents, or involves those actions covered by RCW 4.24.115, this indemnity
provision shall be valid and enforceable only to the extent of the negligence of the UTILITY or STATE, and provided
further, that nothing herein shall require the UTILITY or STATE to hold harmless or defend the other or its employees
and/or agents from any claims arising from that Party’s sole negligence or that of its employees and/or agents.
FURTHER BY MUTUAL NEGOTIATION, the Parties agree that their obligations under this Section extend to any
claim, demand and/or cause of action brought by, or on behalf of, any of its employees or agents while occupying land
as identified in Section 5 or performing Work on such lands pursuant to this Agreement; therefore, the Parties waive
with respect to one another only, any immunity that would otherwise be available against such claims under the
Industrial Insurance provisions of chapter 51.12 RCW. The terms of this section shall survive the termination of this
Agreement.
7.2 Disputes: If a dispute occurs between the UTILITY and the STATE at any time during the prosecution of the Work,
the Parties agree to negotiate at the management level to resolve any issues. Should such negotiations fail to
produce a satisfactory resolution, the Parties agree to enter into arbitration and/or mediation before proceeding to
any other legal remedy. Each Party shall be responsible for its own fees and costs. The Parties agree to equally
share the cost of a mediator or arbiter.
7.3 Venue: In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right
or obligation under this Agreement, the Parties hereto agree that any such action or proceedings shall be brought in
the superior court situated in Thurston County, Washington. Each Party shall be responsible for its own attorneys’
fees and costs.
7.4 Termination: In the event funding for the DB Project or Work is withdrawn, reduced, or limited in any way after the
execution date of this Agreement and prior to normal completion, the STATE may terminate the Agreement upon
fifteen (15) calendar days written notice. In the event of such termination, the STATE and UTILITY shall consult, if
necessary, on how the Work shall be brought to a level that is safe for the UTILITY’s operation and maintenance. In
the event the Work is terminated, the provisions of Sections 2 and 5 shall apply to the Work completed.
7.5 Amendments: This Agreement may be amended by the mutual agreement of the Parties. Such amendments or
modifications shall not be binding unless put in writing and signed by persons authorized to bind each of the Parties.
7.6 Independent Contractor: Both Parties shall be deemed independent contractors for all purposes, and the employees
of each Party and any of its contractors, subcontractors, consultants, and the employees thereof, shall not in any
manner be deemed to be the employees of the other Party.
7.7 Audit and Records: During the progress of the Work and for a period of not less than three (3) years from the
termination or completion of this Agreement, each Party shall maintain the records and accounts pertaining to the
Work and shall make them available during normal business hours and as often as necessary, for inspection and
audit by the other Party and copies of all records, accounts, documents or other data pertaining to the Work will be
furnished upon request. The Party requesting the records shall pay the cost of copies produced. The Parties recognize
that the DB Project and Work, including Work performed by the UTILITY, is subject to audit by the UTILITY, state of
Washington, and/or the federal government. If any litigation, claim or audit is commenced, the records and accounts
along with supporting documentation shall be retained until any litigation, claim or audit finding has been resolved
even though such litigation, claim or audit continues past the three-year retention period.
AGENDA ITEM #6. a)
Page 5 of 5 UTB 1221
7.8 Working Days: Working days for this Agreement are defined as Monday through Friday, excluding Washington State
holidays per RCW 1.16.050.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year last written below.
UTILITY WASHINGTON STATE DEPARTMENT OF TRANSPORTATION By By Name Name Title Title ARA Design-Build & I-405 SR 167 Date Date Approved As to Form Approved As to Form By By Shane Maloney, City Attorney Assistant Attorney General Date Date
AGENDA ITEM #6. a)
Utility Construction Agreement
UTB 1221
EXHIBIT A
SPECIAL PROVISIONS
CITY OF RENTON AMENDMENTS
TO THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION (WSDOT) 2014 STANDARD SPECIFICATIONS FOR ROAD, BRIDGE, AND MUNICIPAL
CONSTRUCTION
The following special provisions include amendments to WSDOT 2014 Standard Specifications
for Road, Bridge, and Municipal Construction are made a part of this contract and supersede
any conflicting provisions of the Standard Specifications.
SECTION 7-09 WATER MAINS
7-09.3(15) Laying of Pipes on Curves 7-09.3(15)A Ductile Iron Pipe
Section 7-09.3(15)A is supplemented and revised as follows:
On long radius curves (500 feet or more), either horizontal or vertical, pipe may be installed with
standard pipe by deflecting the joints. If the pipe is shown curved on the Drawings and no special fittings are shown, the Contractor can assume that the curves can be made by deflecting
the joints with standard lengths of pipe. If shorter lengths are required, the Drawings will indicate
maximum lengths that can be used. The amount of deflection at each pipe joint when pipe is installed on a horizontal or vertical curve shall not exceed 50 % of the manufacturer’s printed
recommended deflections. The Contractor shall submit to the Engineer the pipe manufacturer's joint deflection recommendations prior to pipe installation indicating deflections are within allowable AWWA specification tolerances.
Where field conditions require deflection or curves not anticipated on the Drawings, the Engineer will determine the methods to be used.
When rubber gasketed pipe is installed on a curve, the pipe shall be jointed in a straight
alignment and then deflected to the curved alignment. Trenches shall be made wider on curves for this purpose.
Where pipe installation on curves requires the use of special fittings, concrete blocking shall be
used per Section 7-09.3(21).
Where restrained joint pipe is installed on a curve, the Contractor shall submit the pipe
manufacturer’s recommendations to the Engineer for approval.
7-09.3(15)B Polyvinyl Chloride (PVC) Pipe (4 inches and Over)
Section 7-09.3(15)B is revised and supplemented as follows:
Polyvinyl Chloride (PVC) Pipe shall not be used for water mains and appurtenances. 7-09.3(17) Laying Ductile Iron Pipe and Fittings with Polyethylene Encasement
The title and text of section 7-09.3(17) is supplemented and revised as follows:
AGENDA ITEM #6. a)
UTB 1221 Exhibit A Special Provisions Page 2 of 14
The Contractor shall lay all ductile iron pipe and fittings with a polyethylene encasement. Pipe and polyethylene encasement shall be installed in accordance with AWWA C105. The
polyethylene encasement shall also be installed on all appurtenances, such as pipe laterals,
couplings, fittings, and valves, with black color, tube-type, 8-mil polyethylene plastic in accordance with AWWA C105. The polyethylene wrap shall be tube type and black color. Any
damage that occurs to the wrap shall be repaired in accordance with ANSI/AWWA C105/A21.5-93. 7-09.3(17)A Installing Restrained Joint Pipe Section 7-09.3(17)A is a new section:
Restrained joint Water Main shall be installed as shown on the Drawings and lay plan. The
Contractor shall submit a Water Main lay plan and the manufacturer’s recommendations to the Engineer at least 20 working days prior to pipe installation. This work shall include all
equipment necessary to complete the work.
The restrained joint Water Main shall be fully extended by pulling on the joint after the installation of the pipe segments as recommended by the manufacturer of the restrained joint
pipe, unless stated otherwise in the Drawings or Specifications. When newly installed Water
Main is pressurized, bending or buckling will not be allowed.
Where adjustment of the Water Main line and grade is required to avoid existing or planned
facilities, the use of mechanically jointed fittings may be used with Wedge Restraint Glands to
make the needed changes. Submit change requests to the Engineer for approval prior to installation.
7-09.3(19) Connections
7-09.3(19)A Connections to Existing Mains
Section 7-09.3(19)A is supplemented and revised as follows:
The Contractor shall not operate any valve on an existing water main.
Connections to the existing water main shall not be made without first making the necessary
arrangements with the Engineer in advance. The Contractor shall request water main shut-offs
for connections of new water mains to existing water mains at least ten (10) working days in advance for each connection requiring a cutting of the existing water main.
City staff will notify in writing all water customers affected by the shut-offs of the water mains at
least 48 hours in advance (not including weekends and holidays) of any water shut-offs.
The Contractor may be required to perform the connection during times other than normal
working hours. Water main shut-offs shall not occur in the five (5) weekdays preceding nor the
day after the major holidays listed below:
• Memorial Day, Fourth of July, Labor Day, Thanksgiving, Christmas, New Year’s Day
Due to the needs of various water customers in the project vicinity, water shut-off periods are limited to the times set forth below:
Days Hours
Monday to Thursday 9:00 AM TO 3:00 PM Friday to Sunday DO NOT SCHEDULE
Water main shut-offs shall occur during non-holiday weekdays unless otherwise specified in the contract documents.
AGENDA ITEM #6. a)
UTB 1221 Exhibit A Special Provisions Page 3 of 14
The City of Renton’s Water Utility Manager and/or Water Maintenance Manager, at their sole discretion, may adjust the above shut-off periods in order to address specific project
circumstances and customer needs. No water main shutoffs affecting public schools will be
allowed during scheduled school hours. The City reserves the right to re-schedule the connection if the work area is not ready at the scheduled time for the connection.
The City of Renton Water Maintenance and Operation personnel will make all connections to existing water mains and will operate all valves to accomplish the shut-offs of the water mains and for subsequent reactivation. The draining of existing water mains will be done by City water
maintenance staff. The Contractor shall provide pumping and disposal of the water from the draining of the existing water mains including de-chlorination.
Points of connection to existing water mains shall be exposed prior to trenching of the new
water mains. Before the installation of the new water mains, the Contractor shall field verify, in the presence of the Engineer, the actual location and depth of the existing water mains where
new connections will be made to assure proper fit. After excavation, the Contractor shall verify
the dimensions, type, condition, and roundness (16-inch pipe diameter and larger) of the exposed water main. The Contractor shall immediately notify the Engineer if the connection
cannot be made as specified by the Contract Plans in order that the connection detail may be
revised. When necessary, the profile shall be adjusted as directed by the Engineer to prevent abrupt changes in grade and alignment of the water main and connection.
The Contractor shall provide all saw-cutting, removal and disposal of existing surface
improvements, excavation, haul and disposal of unsuitable materials, shoring, de-watering, foundation material, at the connection areas before the scheduled time for the connection by the
City. The Contractor shall provide all materials necessary for the City Water Maintenance personnel to install all connections to existing water mains as indicated on the contract plans, including but not limited to the required fittings, couplings, pipe spools, shackle materials to
complete the connections. The City will cut the existing water mains and assemble all materials.
Connections to existing water mains shall be done in two (2) steps:
Step 1: Cut-in of existing water main for installation of in-line tee, valves, fittings and appurtenances
The Contractor shall provide all materials necessary for the City Water Maintenance personnel
to cut the existing water main as indicated on the contract plans for the installation of the in-line tee and valves, including but not limited to the required fittings, couplings, pipe spools, shackle
materials to complete the cut-in. After the cut-in of the in-line tee and valves by City personnel,
the Contractor shall provide and install concrete blocking and polyethylene encasement behind the tee and other fittings. A minimum 3-day curing period is for all concrete blockings before a
connection can be made to the new water mains.
Step 2: Connection of new water main to the above cut-in tee and valves on existing water mains
After allowing a minimum 3-day curing period for all concrete thrust blocks, the Contractor shall provide all materials necessary for the City Water Maintenance personnel to connect the new water main to the previously cut-in tee and valves as indicated on the contract plans, including
but not limited to the required fittings, couplings, pipe spools, shackle materials to complete the connection.
AGENDA ITEM #6. a)
UTB 1221 Exhibit A Special Provisions Page 4 of 14
7-09.3(21) Concrete Thrust Blocking and Dead-Man Block Section 7-09.3(21) is supplemented and revised as follows:
Concrete thrust blocking shall be placed at bends, tees, dead ends, crosses and on other
fittings in conformance to the City of Renton Standards Plans, latest revisions. Blocking shall be Class 3000, poured in place, in accordance with Section 6.02.3(2)B Commercial Concrete of the
Standards Specifications. Hand-mixed concrete or mobile concrete mixers are not allowed.
All fittings to be blocked shall be wrapped with 8-mil polyethylene plastic. Concrete blocking shall bear against solid undisturbed earth at the sides and bottom of the trench excavation and
shall be shaped and properly formed with plywood or other acceptable forming materials so as
not to obstruct access to the joints of the pipe, bolts or fittings. The forms shall be removed prior to backfilling.
Joint restraint (shackle rods), where required, shall be installed in accordance with Section 7-11.3(15).
Provide concrete dead-man blocks at locations shown on the plans. The dead-man block shall
include reinforcing steel Grade 40 or better, shackle rods, installation and removal of formwork.
The Contractor shall provide the Engineer at least 1 Working Day advance notice before pouring concrete thrust blocking and 1 Working Day advance notice for inspection and approval
of all concrete blocking prior to backfilling. 7-09.3(23) Hydrostatic Pressure Test
Section 7-09.3(23) is supplemented and revised as follows:
The Contractor shall obtain a hydrant meter with an attached backflow prevention device from the City to draw water from the City’ water system to fill the water mains for testing, cleaning,
disinfection and for subsequent flushing purposes. The contract shall obtain a hydrant permit from the City by completing a permit application and making the required security deposits. There will be a charge for the water used for filling, testing, cleaning and disinfection of the
water mains.
Before applying the specified test pressure, air shall be expelled completely from the pipe,
valves and hydrants. If permanent air vents are not located at all high points, the contractor
shall install corporation cocks at such points so that the air can be expelled as the line is filled with water. After all the air has been expelled, the corporation cocks shall be closed and the test
pressure applied. At the conclusion of the pressure test, the corporation cocks shall be
removed and plugged.
The Contractor, prior to notifying the Engineer to witness and record the pressure test, shall
have set up beforehand and successfully performed the pressure test to make certain that the
pipe is in acceptable condition. The Contractor shall then notify the Engineer at least 2 Working Days before recording and conducting the test. The Contractor shall furnish and install
temporary blocking as required for pressure testing. Upon successful testing, temporary
blocking shall be removed.
The water main including related appurtenances and service connections to the meter setters
shall be tested in sections of convenient length under a hydrostatic pressure equal to 150 psi in excess of that under which they will operate or in no case shall the test pressure be less than 225 psi at the highest point.
Acceptability of the hydrostatic test will be determined by two factors, as follows:
1. The loss in pressure shall not exceed 5 psi during the 2 hour test period.
AGENDA ITEM #6. a)
UTB 1221 Exhibit A Special Provisions Page 5 of 14
2. The quantity of water lost from the main shall not exceed the number of gallons per hour as listed in the following table.
The quantity of water required to restore the pressure shall be accurately determined by either
1) pumping from an open container of suitable size such that accurate volume measurements can be made by the Owner or, 2) by pumping through a positive displacement water meter with
a sweep unit hand registering 1 gallon per revolution. The meter shall be approved by the Engineer.
Allowable leakage per 1000 ft. of pipeline* in GPH
Nominal Pipe Diameter in inches
PSI 6" 8" 10" 12" 16" 20" 24"
450 0.95 1.27 1.59 1.91 2.55 3.18 3.82 400 0.90 1.20 1.50 1.80 2.40 3.00 3.60
350 0.84 1.12 1.40 1.69 2.25 2.81 3.37 275 0.75 1.00 1.24 1.49 1.99 2.49 2.99
250 0.71 0.95 1.19 1.42 1.90 2.37 2.85 225 0.68 0.90 1.13 1.35 1.80 2.25 2.70
200 0.64 0.85 1.06 1.28 1.70 2.12 2.55
*If the pipeline under test contains sections of various diameters, the allowable leakage will be the sum of the computed leakage for each size. For those diameters or pressures not
listed, the formula below shall be used:
The quantity of water lost from the main shall not exceed the number of gallons per hour as determined by the formula:
L=SD√P 266,400
where:
L = Allowable leakage, gallons/hour
S = Gross length of pipe tested, feet
D = Nominal diameter of the pipe in inches P = Test pressure during the leakage test, psi
7-09.3(24)A Flushing and "Poly-pigging"
Section 7-09.3(24)A shall be revised and supplemented as follows:
Sections of pipe to be disinfected shall first be poly-pigged to remove any solids or
contaminated material that may have become lodged in the pipe. If the main cannot be "poly-
pigged", then a tap shall be provided large enough to develop a velocity of at least 2.5 fps in the main.
The "Poly-pig" shall be equal to Girard Industries Aqua-Swab-AS, 2lb/cu-ft density foam with 90A durometer urethane rubber coating on the rear of the "Poly-pig" only. The "Poly-pig" shall be cylinder shaped with bullet nose or squared end.
The paragraph stating: “Where dry calcium hypochlorite is used for disinfection of the pipe, flushing shall be done after disinfection.” is deleted.
Dechlorination of all water used for disinfection shall be accomplished in accordance with the
City of Renton Standard Details. Water containing chlorine residual in excess of that carried in the existing water system, shall not be disposed into the storm drainage system or any water
way.
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UTB 1221 Exhibit A Special Provisions Page 6 of 14
7-09.3(24)D Dry Calcium Hypochlorite Section 7-09.3(24)D has been replaced with:
Dry calcium hypochlorite shall not be placed in the pipe as laid.
7-09.3(24)K Retention Period
Section 7-09.3(24)K is supplemented and revised as follows:
Treated water shall be retained in the pipe at least 24 hours but no longer than 48 hours. After this period, the chlorine residual at pipe extremities and at other representative points shall be at least 25 mg/l.
7-09.3(24)N Final Flushing and Testing
Section 7-09.3(24)N is supplemented and revised as follows:
Before placing the lines into service, a satisfactory report shall be received from the local or State health department or an approved testing lab on samples collected from representative points in the new system. Samples will be collected and bacteriological tests obtained by the
Engineer.
7-09.3(25) Shackle Rods Joint Restraint Systems
Section 7-09.3(25) is a new additional section:
General:
Where shackle rods joint restraint systems are shown on the contract plans, specifications and
standard plans or when required by the Engineer, the joint restraint materials used shall be those manufactured by Star National Products, unless an equal alternate is approved in writing by the Engineer.
Materials:
Steel types used shall be:
High strength low-alloy steel (cor-ten), ASTM A242, heat-treated, superstar "SST" series.
High strength low-alloy steel (cor-ten), ASTM A242, superstar "SS" series.
Items to be galvanized are to meet the following requirements:
ASTM A153 for galvanizing iron and steel hardware.
ASTM A123 for galvanizing rolled, pressed and forged steel shapes.
Joint restrainer system components:
Tiebolt: ASTM A242, type 2, zinc plated or hot-dip galvanized. SST 7:5/8" for 2" and 3"
mechanical joints, 3/4" for 4" to 12" mechanical joints, ASTM A325, type 3D, except tensile strength of full-body threaded section shall be increased to 40,000 lbs. minimum for 5/8"
and 60,000 lbs. minimum for 3/4" by heat treating (quenching and tempering) to
manufacturer’s reheat and hardness specifications. SST 753: 3/4" for 14" to 24" mechanical joints. same ASTM specification as SST 7. SST 77: 3/4" same as SST 7,
except 1" eye for 7/8" rod. same ASTM specification as SST 7.
Tienut: heavy hex nut for each tiebolt: SS8: 5/8" and 3/4", ASTM A563, grade C3, or zinc plated. S8: 5/8" and 3/4", ASTM A563, grade A, zinc plated or hot-dip galvanized.
Tiecoupling: used to extend continuous threaded rods and are provided with a center stop to aid installation, zinc plated or hot-dip galvanized. SS10: for 5/8" and 3/4" tierods, ASTM
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A563, grade C3. S10: for 5/8" and 3/4" tierods, ASTM A563, grade A.
Tierod: continuous threaded rod for cutting to desired lengths, zinc plated or hot-dip
galvanized. SS12: 5/8" and 3/4" diameter, ASTM A242, type 2; ANSI B1.1. S12: 5/8" and
3/4" diameter, ASTM A36, A307.
Tiewasher: round flat washers, zinc plated or hot-dip galvanized. SS17: ASTM A242, F436.
S17: ANSI B18.22.1.
Installation:
Install the joint restraint system in accordance with the manufacturer’s instructions so all
joints are mechanically locked together to prevent joint separation. Tiebolts shall be installed to pull against the mechanical joint body and not the MJ follower. Torque nuts at 75-90 foot pounds for 3/4" nuts. Install tiecouplings with both rods threaded equal distance
into tiecouplings. Arrange tierods symmetrically around the pipe.
Pipe Diameter Number of 3/4"
Tie Rods Required
4" ............................... 2 6" ............................... 2
8" ............................... 3
10" ............................. 4 12" ............................. 6
14" ............................. 8
16" ............................. 8 18" ............................. 8
20" ............................. 10
24" ............................. 14 30" ............................. (16 - 7/8" rods)
36" ............................. (24 - 7/8" rods)
Where a manufacturer’s mechanical joint valve or fitting is supplied with slots for "T" bolts
instead of holes, a flanged valve with a flange by mechanical joint adapter shall be used instead, so as to provide adequate space for locating the tiebolts.
Where a continuous run of pipe is required to be restrained, no run of restrained pipe shall be
greater than 60 feet in length between fittings. Insert long body solid sleeves as required on longer runs to keep tierod lengths to the 60 foot maximum. Pipe used in continuously restrained
runs shall be mechanical joint pipe and tiebolts shall be installed as rod guides at each joint.
Where poly wrapping is required all tiebolts, tienuts, tiecouplings, tierods, and tiewashers, shall be galvanized. All disturbed sections will be painted, to the Inspector’s satisfaction, with
koppers bitumastic no. 300-m, or approved equal.
Where poly wrapping is not required all tiebolts, tienuts, tiecouplings, tierods and tiewashers
may be galvanized as specified in the preceding paragraph or plain and painted in the entirety
with koppers bitumastic no. 800-m, or approved equal.
Tiebolts, tienuts, tiecouplings, tierods, and tiewashers shall be considered incidental to
installation of the pipe and no additional payment shall be made.
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SECTION 7-14 HYDRANTS 7-14.3(1) Setting Hydrants
Section 7-14.3(1) is supplemented and revised as follows:
Where shown on the Drawings, hydrants shall be installed in accordance with the detail shown
on Standard Plan nos. 310a through 314. Hydrants shall not be installed within 3 feet of a traveled roadway. In addition, a minimum 3-foot radius unobstructed working area shall be
provided around all hydrants. The bottom surface of the breakaway flange shall be set 2-inches minimum and 7-inches maximum above the concrete shear block finished grade. A concrete shear block shall be constructed around all hydrants per the Standard Plans. The shear block
shall be set flush with the immediately surrounding finish grade.
After installation hydrants shall be subjected to a hydrostatic test as specified in Section 7-
09.3(23).
After all installation and testing is complete, the exposed portion of the hydrant shall be painted with two field coats. The type and color of paint will be designated by the Engineer.
Any hydrant not in service shall be identified by covering with a burlap or plastic bag approved
by the Engineer.
Hydrants shall be installed in accordance with AWWA specifications C600-93, Sections 3.7 and
3.8.1 and the City of Renton Standard Plans. Hydrants shall be painted in accordance with the
standard details. Upon completion of the project, all fire hydrants shall be painted to the City of Renton specifications and guard posts painted with two coats of preservative paint NO. 43-655
Safety Yellow or approved equal. Fire hydrants shall be of such length as to be suitable for
installation with connections to 6", 8" AND 10" piping in trenches 3 - 1/2 feet deep unless otherwise specified. The hydrant shall be designed for a 4-1/2 foot burial where 12" and larger
pipe is shown unless otherwise noted on the plan. 7-14.3(2) Hydrant Connections
Section 7-14.3(2) is supplemented and revised as follows:
Fire hydrant assembly shall include: cast-iron or ductile iron tee (MJ x FL), 6" gate valve (FL x MJ), 6" DI spool (PE x PE), 5-1/4" MVO fire hydrant (MJ connection), 4" x 5" Storz adapter, cast
iron valve box and cover, 3/4" shackle rods and accessories, concrete blocks, concrete shear
block and two concrete guard posts (only if hydrants are outside of right-of-way). Joint restraint (Shackle Rods) shall be installed in accordance with Section 7-09.3(25)
7-14.3(3) Resetting Existing Hydrants
Section 7-14.3(3) is supplemented and revised as follows:
When the Contract specifies the resetting of an existing hydrant, the hydrant shall be reset
without disturbing the location of the hydrant lateral tee at the Water Main. The hydrant shall be shackled as specified in Section 7-14.3(2)B. All hydrants shall be rebuilt to
the approval of the City (or replaced with a new hydrant). All rubber gaskets shall be replaced with new gaskets of the type required for a new installation of the same type.
7-14.3(4) Moving Existing Hydrants
Section 7-14.3(4) is supplemented and revised as follows:
All hydrants shall be rebuilt to the approval of the City (or replaced with a new hydrant). All rubber gaskets shall be replaced with new gaskets of the type required for a new installation of
the same type.
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SECTION 9-30 WATER DISTRIBUTION MATERIALS 9-30.1 Pipe (RC)
Section 9-30.1 is supplemented and revised as follows:
All materials for water distribution and transmission shall be new and undamaged. Prior to
ordering any pipe and fittings to be used in a potable water supply, the Contractor shall submit the material source as required by Section 1-06.1 of the Standard Specifications. All direct and
indirect drinking water system components which come in contact with potable water shall have National Sanitation Foundation (NSF) certification. All pipe and fittings shall be clearly marked with the manufacturer’s name, type, class, and thickness as applicable and shall be marked on
the component at the place of manufacture. Marking shall be legible and permanent under normal conditions of handling and storage.
9-30.1(1) Ductile Iron Pipe (RC) Section 9-30.1(1) is supplemented and revised as follows:
1. Ductile iron pipe shall be centrifugally cast in 18 or 20 foot nominal lengths and meet the
requirements of AWWA C151. Ductile iron pipe shall have a double thick cement-mortar lining and a 1-mil thick seal coat meeting the requirements of AWWA C104. Ductile iron
pipe shall be minimum Standard Thickness Class 52 or the thickness class as shown in
the Plans. Flanged ductile iron pipe shall be Class 53 per AWWA C115.
2. Non-restrained joint shall be rubber gasket, push-on type joint (Tyton) or mechanical
joint (M.J.) conforming to AWWA C111, unless otherwise specified.
3. Restrained joints shall be as specified in Section 9-30.2(6).
4. Flanged joints shall conform to ANSI B16.1, class 125 drilling pattern, rated for 250 psi
working pressure. Flanged ductile iron pipe shall be Class 53 per AWWA C 115. Thicker
Classes are acceptable.
The Contractor shall furnish certification from the manufacturer of the pipe and gasket being
supplied that the inspection and all of the specified tests have been made and the results
thereof comply with the requirements of the above referenced standards.
9-30.1(2) Polyethylene Encasement (RC)
Section 9-30.1(2) is supplemented and revised as follows:
Polyethylene encasement (plastic film wrap) shall be eight mil polyethylene, tube type
conforming to AWWA C105. All ductile iron pipes and fittings shall be installed with a
polyethylene encasement, tube-type and in black color.
9-30.2 Fittings 9-30.2(1) Ductile Iron Pipe (RC)
Section 9-30.2(1) is supplemented and revised as follows:
Fittings for ductile iron pipe shall be ductile iron conforming to AWWA C110, and AWWA C111 or
AWWA C153 and shall be cement-lined conforming to AWWA C104. All water main fittings shall be ductile iron, short body, cement lined and for pressure rating of 350 psi for mechanical joint fittings and 250 psi for flange joint fittings, unless otherwise specified. Metal thickness and
manufacturing process shall conform to applicable portions of ANSI/AWWA C110/A21.10. Mechanical joint, ductile iron, compact fittings 24 inches and less shall conform to ANSI A21.53
(AWWA C153). Flanged fittings, cast or ductile iron, shall conform to ANSI B16.1, class 125
drilling pattern.
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UTB 1221 Exhibit A Special Provisions Page 10 of 14
Ductile iron fittings include: tees, crosses, wyes, bends, adapters, sleeves, plugs, caps, offsets, reducers, and ells.
Rubber gaskets for push-on joints (Tyton) or mechanical joint (M.J.) shall conform to ANSI
A21.11 / AWWA C111. Gasket materials for flange joints shall be neoprene, Buna N, chlorinated butyl, or cloth-inserted rubber suitable for pressurized water service purposes. Type of
connections shall be specified as push-on joint (Tyton), mechanical joint (M.J.), plain end (P.E.), flanged (FL), restrained joint (RJ) and threaded.
Sleeves less than 12 inches in diameter shall be 12 inches minimum length and shall be
mechanical joint. Sleeves greater than 12 inches in diameter shall be of the long body type and shall be 15 inches minimum length and shall be mechanical joint.
Where ductile iron pipe is to be joined to existing cast iron pipe of the same nominal size and
the outside diameter of the existing cast iron pipe is 0.05 inches or less from the outside diameter of the ductile iron pipe being joined, the pipe shall be joined with a mechanical joint
sleeve.
Where ductile iron pipe is to be joined to existing cast iron pipe of the same nominal size and the outside diameter of the existing cast iron pipe conforms to AWWA 1908 classifications A, B,
C, D, or F, the pipe shall be joined with a transition mechanical joint sleeve having a single-piece
casting. Threaded pipe and flanges combinations shall not be used.
Bolts in piping and fittings shall be malleable iron, Cor-ten or stainless steel. Bolts and nuts for
flanged pipe and fittings shall conform in size and length with ANSI/AWWA C111/A21.11.
Stainless steel bolts shall meet the requirements of ASTM A-307, Grade A. Shackle rods shall be Cor-ten or stainless steel all thread 316SS. Stainless steel nuts and bolts shall be type
316SS.
Contractor shall provide Manufacturer’s Certificate of Compliance in accordance with Section 1-06.3 Manufacturer’s Certificate of Compliance of the Standards Specifications for all fittings and
bolts to be used. 9-30.2(2) Galvanized Iron Pipe (RC)
Section 9-30.2(2) is revised as follows:
Where galvanized iron pipe is specified, the pipe shall be standard weight, Schedule 40, steel pipe per Standard Specifications for black and hot-dipped, zinc coated (galvanized) welded and
seamless steel pipe for ordinary uses (ASTM A-120). Fittings shall be screwed malleable iron
galvanized per ANSI B16.3. 9-30.2(3) Steel Casing Pipe (RC)
Section 9-30.2(3) is revised as follows:
Steel casing shall be black steel pipe conforming to ASTM A 53. Before installation, coat casing
exterior with shop-applied anticorrosive coating conforming to AWWA C210. Minimum coating
thickness shall be 16 mils dry film thickness (DFT); however, thickness shall not exceed manufacturer’s recommended thickness. Coating type shall be a polyamide epoxy-coal tar
equal to Tnemec Hi-Build Theme-Tar, Series 46H-413.
Casing wall thickness shall be 0.250 inch for casings 24 inches or less in diameter and 0.375 inch for casings over 24 inches in diameter.
Carrier pipe for water main shall be Restrained Joint Ductile Iron, Class 52.
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UTB 1221 Exhibit A Special Provisions Page 11 of 14
9-30.2(4) Spacers and Seals for Steel Casing Pipe (RC) Section 9-30.2(4) is revised as follows:
Casing spacers shall be “centered positioning” type bands at least 12 inch in width, and shall be
either stainless steel or heavy duty fusion bonded epoxy coated steel. Runners shall be 2-inch wide glass reinforced plastic securely bonded to the spacer, and shall be aligned on the spacer
along the axis of insertion of the water main into the casing pipe. Runner length shall
approximate the width of the spacer. Securing the spacer to the water main shall be in accordance with the manufacturer’s instruction. The height of the risers and runners combined
shall be sufficient to keep the carrier pipe bell, couplings or fittings at least 0.75 inch from the
casing pipe wall at all times and provide at least 1-inch clearance between the runners and the top of the casing wall, to prevent jamming during installation.
Acceptable spacers and end seals manufacturers are Pipeline Seal and Insulator model S12G-2 for stainless steel and model C12G-2, C8G-2 for fusion-bonded and coated steel, Cascade Waterworks Mfg. Co., Advance Products & Systems, Inc. or approved equal.
9-30.2(6) Restrained Joint Pipe and Fittings (RC) Section 9-30.2(6) is revised as follows:
Restrained joints (RJ) ductile iron pipe and fittings, where required on the plans, shall be flexible
after assembly and be able to be disassembled. Restrained joints shall meet the following criteria:
1. The restrained joint shall have a positive metal to metal contact locking system without
the use of gripping teeth. Gaskets for push-on joint pipe with integrally molded steel or metal teeth or locking segments shall not be allowed as substitutes for restrained-joint
pipes.
2. The joint restraint system for the pipe shall be the same as the joint restraint system for the pipe fittings, except as provided in item 4 below.
3. The joint restraint system for the pipe shall be boltless.
4. Where restrained joint fittings required on the plans cannot be furnished or where restrained jointed fittings are required in areas that are known to be subject to location
adjustments, the Contractor may submit a lay plan showing mechanically jointed fittings with wedge restraint glands for approval. Mechanically jointed pipe with wedge restraint glands shall not be substituted for restrained joint pipe.
Wedge Restraint Glands:
Wedge restraint glands shall conform to AWWA C111, ASTM A 536-80 Grade 65-42-12. All bolts and wedges shall be ductile iron. Wedge shall be heat-treated to a minimum 370 BHN.
Wedge restraint glands shall be rated for 350 psi for pipe 12 inch in diameter and smaller.
9-30.2(7) Bolted, Sleeve-Type Couplings for Plain End Pipe (RC)
Section 9-30.2(7) is revised as follows:
Transition couplings, reducing couplings, transition reducing couplings, sleeves, flexible couplings for water main shall be compression type by pipe manufacturer: Romac or Ford or
approved equal. Bolts and nuts shall be high strength, low alloy steel, corrosion resistant per
AWWA C111. Stainless steel bolts require anti-seize compound. Heavy hex nuts shall be used. The long body pattern with a minimum center ring or center sleeve length of 12-inches for pipe
less than 12 inches in diameter and equal to or greater than the pipe diameter for pipe greater
than 12 inches in diameter. Solid sleeves (greater than 12 inch diameter) shall be a 15 inch minimum length.
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9-30.3 Valves (RC) Section 9-30.3 is supplemented and revised as follows:
The valves shall be a standard pattern of a manufacturer whose products are approved by the
Engineer and shall have the name or mark of the manufacturer, year valve casting was made, size and working pressure plainly cast in raided and legible letters on the valve body. All valves
shall be NSF approved and valve bodies shall be ductile iron. All valves shall be stamped with
“NSF APPROVED” and “DI”.
Where a valve is required to operate in a higher pressure environment than the Class of valve
specified in Section 9-30.3, the class of valve shall be as specified in the Contract. 9-30.3(1) Gate Valves (3 inches to 16 inches) (RC)
Section 9-30.3(1) is supplemented and revised as follows:
All valve material shall be new and undamaged. Unless otherwise approved by the Engineer, the same manufacturer of each item shall be used throughout the work.
All gate valves shall be ductile iron body, bronze mounted, resilient seat, non-rising stem and
shall be equipped with a standard two (2) inch square operating nut and O-ring stem seals. Valves shall open counterclockwise when viewed from above. Valves shall be designed for a
minimum water operating pressure of 200 PSI.
Resilient seated gate valves shall be manufactured to meet or exceed the requirements of AWWA Standard C-509 and C-515 latest revisions.
Valve ends shall be mechanical joints, flanged joints or mechanical by flanged joints as shown
on the project plans. Where restrained joints are called out, valve ends shall be flanged with appropriate flange by restrained joint adapters.
All gate valves shall include an 8" x 24" cast iron gate valve box and extensions, as required. A valve stem extension is required where the valve operating nut is more than 3 feet below finished grade. Valve stem extensions are to be a minimum of 1 foot with only one extension
per valve in shall be installed in accordance to the City of Renton standard plans.
Acceptable gate valves are Clow, M & H/Kennedy, American Flow Control (ACIPCo),
Pratt/Mueller, US Metroseal or approved equal in sizes 16 inches and less.
Approval of valves other than models specified shall be obtained prior to bid opening.
9-30.3(3) Butterfly Valves (RC)
Section 9-30.3(3) is supplemented and revised as follows:
In addition to the requirements of section 9-30.3, water main butterfly valves shall conform to AWWA C504 and shall be Class 150B. The valve shall be short-body type and shall have
flanged ends. Flanged ends shall be sized and drilled in conformance with ANSI B16.1 Class 125. Valve shall be suitable for direct bury and shall have a stem extension with AWWA 2-inch
square operating nut and suitable valve box. All butterfly valves bodies and discs shall be
ductile iron.
The butterfly valves shall be manufactured by Henry Pratt Company, Mueller, DeZurick, Mosser
Valve Division of Olsen Technologies, Dresser 450, Pratt Groundhog or approved equal.
9-30.3(4) Valve Boxes (RC)
Section 9-30.3(4) is supplemented and revised as follows:
Valve boxes shall be installed on all buried valves. The box and lid shall be cast iron, 2-piece
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UTB 1221 Exhibit A Special Provisions Page 13 of 14
slip type with cast iron extension as necessary, conforming to the City of Renton latest standard plans. The cover shall have the word “WATER” cast in it and shall have cast-iron “ears” installed
in the direction of the main. Valve box extension pieces shall be provided for valves with
groundcover in excess of the depth of the standard valve box.
Acceptable manufacturers of valves boxes and covers are Olympic Foundry, Inc., EJCO, Rich
(Varnish Casting Corp.).
9-30.3(5) Valve Marker Posts (RC)
Section 9-30.3(5) is supplemented and revised as follows:
Valve markers shall be Carsonite composite utility marker .375"x 6'-0" or approved equal with blue label "water”. The valve markers shall be installed in conformance with the City of Renton
Standard Plans. 9-30.3(6) Valve Stem Extensions (RC)
Section 9-30.3(6) is supplemented and revised as follows:
Valve stem extensions shall have a 2-inch square operating nut and self-centering rockplate. A valve stem extension is required where the valve operating nut is more than 3 feet below
finished grade. Valve stem extensions are to be a minimum of 1 foot with only one extension
per valve in shall be installed in accordance to the City of Renton standard plans.
9-30.3(7) Combination Air Release/Air Vacuum Valves (RC)
Section 9-30.3(7) is supplemented and revised as follows:
Combination air release/air vacuum valves shall comply with the requirements of ANSI/AWWA
C512. Air and vacuum release valves shall be APCO No. 143C- Valve and Primer Corp,
"Heavy-Duty," combination air release valve, Val-Matic No. 201C, Crispin UL10 or approved equal. Installation shall be per the City of Renton Standard Details, latest revision. Piping and
fitting shall be copper or brass. Location of the air release valve as show on the plans is
approximate. The installation shall be set at the actual high point of the line.
9-30.3(8) Tapping Sleeve and Valve Assembly (RC)
Section 9-30.3(8) is supplemented and revised as follows:
Tapping sleeves shall be cast iron, ductile iron, or epoxy-coated steel. Bolt and nuts shall be Cor-Ten or stainless steel.
9-30.3(9) Blow-Off Assembly (RC)
Section 9-30.3(9) is a new section:
Installation of blow-off assembly shall be per City of Renton Standard Details, latest revision.
Pipe and fittings shall be galvanized. Blow-off assembly shall be installed at location(s) shown on the plans. Temporary blow-off assembly on new dead-end water main shall be installed at
location shown on the plans. Temporary blow-off assemblies for testing and flushing of the new water mains will not be included under this item and shall be considered incidental to the contract and no additional payment shall be made.
9-30.5 Hydrants (RC)
Section 9-30.5 is supplemented and revised as follows:
Fire hydrants shall conform to AWWA C502 and shall be of standard manufacture and of a
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UTB 1221 Exhibit A Special Provisions Page 14 of 14
pattern approved by the City of Renton. The name or mark of the manufacturer, size of the valve opening and year made shall be plainly cast in raised letters on the hydrant barrel to be
visible after the hydrant is installed.
9-30.5(1) End Connections (RC)
Section 9-30.5(1) is revised as follows:
Hydrant end connections shall be mechanical joint connection
9-30.5(2) Hydrant Dimensions (RC)
Section 9-30.5(2) is replaced with the following:
Fire hydrants shall have a valve opening with minimum diameter of 5-1/4 inches, “O” ring stem
seal, two 2-1/2 inches National Standard Thread (N.S.T.) hose nozzle connections, one 4-
inches pumper port connection with City of Seattle standard threats and with a 4.875” Seattle thread x 5” Storz adapter attached with a 1/8” stainless steel cable. The shoe connection and
hydrant connection inside pipe size and auxiliary gate valve shall be 6 inches, mechanical joint
with lugs. The operating nut and port cap nuts are 1-1/4-inch pentagonal.
Hydrant restraint system shall be two 3/4-inch diameter Cor-Ten steel shackle rods with a
poured in place concrete thrust block behind the hydrant shoe. If a wedge restraint system is
used in lieu of shackle rods, mechanical joint pipe shall be used. Hydrants shall be provided with a breakaway flange assembly and be equipped with breaking devices at the sidewalk.
The hydrant curb stand section of the hydrant that is above ground including all exposed
surfaces of the breakaway flange shall be painted with 2 field coats of paint Kelly-Moore Luxlite or approved equal in Safety Yellow color. Fire hydrants shall be installed per City of Renton
Standard Details for fire hydrants, latest revisions.
Hydrants of the following manufacture and pattern have been approved by the City of Renton.
Clow Medallion, M&H 929, Mueller Centurion Model A-423, Waterous Pacer, American Darling
Model B-62B, Kennedy K81D Guardian, East Jordan WaterMaster 5CD250.
9-30.6(3)B Polyethylene Pipe (RC)
Section 9-30.6(3)B has been modified as follows:
Polyethylene pipe shall not be used.
9-30.6(4) Service Fittings (RC)
Section 9-30.6(4) has been revised as follows:
Fittings used for copper tubing shall be compression type with gripper ring.
9-30.6(5) Meter Setters (RC)
Section 9-30.6(5) has been supplemented as follows:
Meter setters shall be installed per the City of Renton Standard Details for water meters, latest
revision. 9-30.6(7) Meter Boxes (RC)
Section 9-30.6(5) has been supplemented as follows:
Meter boxes shall be installed per the City of Renton Standard Details for water meters, latest revision.
AGENDA ITEM #6. a)
UTB 1221
EXHIBIT A Attachment 1
City of Renton General Design and Construction Standards for Water Main Extensions
The design of all water main extensions of the City of Renton Water System shall conform to the
design standards and requirements of the City and of the State of Washington Department of Health’s latest Water System Design Manual and standards for Group A Public Water Systems.
Title 4 of the Renton Municipal Code on Development Regulations, adopted in 1998, is the
basis for these Engineering Standards for the design and construction of water main extensions and related appurtenances.
These standards set forth minimum standards for the planning, design and construction of water
mains and related appurtenances. These standards do not include the design of special facilities, such as pump stations or reservoirs. These special facilities require unique design
requirements and will subject to individual review by the Water Utility.
Compliance with these standards does not relieve the designer of the responsibility to apply conservative and sound professional judgment. The Water Utility may at its sole discretion due
to special conditions and/or environmental constraints, require more stringent requirements that would normally be required.
The construction of all City water system improvements shall comply with the City Development
regulations and standards, the latest City adopted version of Washington State Department of Transportation (WSDOT) Standard Specifications for Road, Bridge, and Municipal Construction as amended by APWA and by the City of Renton Public Works Department.
GENERAL REQUIREMENTS FOR EXTENSION OF WATER MAINS
Fireflow requirements
The fireflow requirements for a proposed development, redevelopment, tenant improvements, or
for other types of building improvements or change of building usage shall be determined by the City of Renton Fire Marshal.
A. The City Water Utility will determine the available fireflow using its computer simulated
hydraulic model of the City water system.
B. The minimum system pressure during fireflow analysis is 20 psi at the fire location and
30 psi throughout the rest of the distribution system.
New developments or redevelopment of existing sites are required to meet the minimum City fireflow requirements. The developer shall provide information to the City to determine the
fireflow requirements for the development or redevelopment. The developer is responsible for
the design and installation of all necessary water main improvements to provide the required fireflow including off-site and on-site water mains. The change of use of existing buildings or
areas may also require the installation of the water main improvements.
Water main Sizing
The diameter of transmission main(s) shall be determined by hydraulic analysis to verify that the
main(s) can deliver the required fire flow demand for a proposed development or redevelopment
AGENDA ITEM #6. a)
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project. The minimum size distribution system line shall not be less than eight inches (8”) in diameter and for a looped system and for a future looped system.
The minimum size distribution system in single family residential areas shall not be less than
eight inches (8”) in pipe diameter when the main is serving hydrants and domestic water services. Exception to the minimum diameter might be made in short cul-de-sacs and in areas
where looping of a water main is not feasible and when no future extension will be required. In these cases the main stubs could be a minimum of six inches (6”) in diameter if no fire hydrants are connected. The sizing of dead-end water main without fire hydrants shall provide sufficient
flow to the domestic meters and water services.
Water mains in multi-family residential and in non-residential areas shall be sized to provide the required fire flow demand and shall not be less than eight inches (8”) in pipe diameter.
Water main Oversizing
If it is determined that it would be to the best interests of the City and the general locality to be
benefited thereby to install a larger size main than one then needed or considered by the
owners or developers immediately abutting the street, alley or easement in which such a main is to be placed, then the City may at its own discretion, require the installation of such a larger
main in which case the City shall pay the difference in cost between the installation cost of the similar main and of the larger main.
Any party required to oversize the water mains may request the City Water Utility participate in
the cost of the project.
Pipeline Velocities
In accordance with the Department of Health (DOH) recommendations, the City of Renton
requires that the design of new distribution mains provide for operating velocities less than or equal to eight feet per second (8 ft/sec) under fire flow conditions and other emergency demand
conditions, and under peak hour demand.
Water Main Extension and Location
All water main extensions within the City of Renton will be extended in a manner in and along
routes which comply with the City’s comprehensive water system plan.
All water main extensions shall extend through and across the full frontage of the properties to
be served and shall also be extended through and to the extreme boundaries of the properties
being developed or redeveloped. Whenever possible, provisions shall be made for looping all existing and new dead-end mains associated with the proposed development or redevelopment
projects. An easement with minimum width of 15 feet shall be provided to the adjacent property
line or right-of-way for looping of a temporary dead-end main.
Preferred location for new water mains in City streets, absent conflict with other existing utilities,
is as follows:
(a) Water mains to be located on the north or east side of the street
(b) Water mains with diameter of 10 inches or less to be located within the paved area of a
roadway and 4 feet from the face of the curb line.
(c) Water mains with diameter of 12 inches or larger to be located within the paved area of roadway and 6 feet from the face of curb line.
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(d) Fittings (horizontal bends and blocking) shall be used when necessary to maintain the uniform offset from the face of the curb line. Pipe deflection may be used on long radius
curve (radius of 500 feet) and shall not exceed one-half of the pipe manufacturer’s
recommended maximum joint deflection.
(e) Water mains shall be installed with no less than three (3) feet cover from finish grade for
pipe with diameter of 10 inches or less and with no less than four (4) feet of cover for pipe with diameter 12 inches or larger. Water mains shall have no more than six (6) feet of cover from finish grade.
(f) When water mains are constructed on private properties and within paved areas, the water mains shall be located outside of the parking stalls when possible.
(g) Easements are required for all water mains to be located on private properties and shall
have a minimum width of fifteen (15) feet.
(h) Water mains shall be encased in a steel casing when crossing under improvements
where the ability to remove and replace the pipe without disturbance to the improvement
is needed. Casings are required when water mains crossings occur under rockeries over 4 feet high, under retaining wall footings, under reinforced earth retaining walls, and
under railroad tracks. Casings shall extend a minimum of 5 feet past each edge of the
improvements, or a distance equal to the depth of pipe whichever is greater. The carrier pipe shall be supported by casing spacers, where casing length exceeds 10 feet. The
minimum clearance between the bottom of the rockery and top of pipe casing shall be 2
feet. The trench for the casing pipe shall be backfilled with crushed rocks.
(i) Building setback requirements
• 10 feet minimum from building and retaining walls to water main
• 5 feet minimum from covered parking to water main Clearances from Other Utilities
A. All clearances between water mains and other utilities listed below are from outside
edge to outside edge if each pipe
Utility Horizontal Clearance Vertical Clearance
Sanitary 10 feet 18 inches
Reclaimed Water 10 feet 18 inches
Storm 10 feet 18 inches
Gas, Electrical Power, Telephone, Fiber Optics 5 feet 12 inches
B. Water services shall have at least 5 feet of horizontal separation from sanitary and storm sewer stubs.
C. At points where thrust blocking is required, the minimum clearance between the back of the concrete blocking and other buried utilities and structures shall be 5 feet.
D. When water main crosses above or below a sanitary sewer line, one full length of water
pipe shall be used with the pipe centered for maximum joint separation, and in accordance with Washington Department of Ecology design criteria.
E. Horizontal and vertical bends and blocking shall be used when joint deflection would
exceed one-half of the pipe manufacturer’s recommended maximum deflection.
AGENDA ITEM #6. a)
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F. Pipe joints shall be restrained where slopes are 20% or greater. Joint restraint on slopes shall be Megalug restrainer for mechanical joint fittings and tie/rod retainer clamp
assemblies for DI push-on joints, or other methods as approved by the City. Anchor
blocks per City Standard details shall be used in conjunction with joint restraint system where slope are 20% or greater.
Restrained-joint ductile iron pipes shall be used when more than one standard pipe length is installed inside a steel casing. The restrained-joint pipe system shall use a mechanical locking assembly between the bell interior surface and the retainer weldment
on the spigot end of the pipe or with an integrally cast restrained joint bell. Gaskets for push-on joint pipe with integrally molded steel teeth or locking segments shall not be allowed for restrained-joint pipes.
G. A blow-off assembly shall be installed at the end of all dead-end lines 6-inch or less in diameter. A fire hydrant shall be installed at the end of all dead-end lines 8-inch or
larger in diameter.
H. Air/vacuum relief combination valves shall be installed at local high points in the water main.
Fire Hydrants
The following information is provided as a guideline to be used during the design of water main improvements and extensions. The final number of hydrants and their location shall be
determined and approved by the City of Renton Fire Marshal, in accordance with City codes, development regulations and good fire engineering practice and standards.
A. All buildings constructed within the City of Renton shall be served by fire hydrants
installed in accordance with City’s codes and development regulations.
B. No building permit shall be issued until required plans have been submitted and approved by the City.
C. No construction beyond the foundation shall be allowed until hydrants and mains are in place.
D. Existing hydrants that do not conform to current City standard shall be replaced with new
conforming hydrants as part of the development and redevelopment projects.
E. Buildings, other than single family residences, located with portions of the building more
than one hundred and fifty feet (150’) in vehicular travel from a fire hydrant shall have
additional hydrants installed at the owner and/or developer’s expense.
F. Fire hydrants shall be located at intersections of public and private roads. The lateral
spacing of hydrants along roadways shall be predicated on hydrants being located at the
roadway intersections.
G. Single-family residential: The maximum spacing of hydrants in single-family residential
areas shall be 500 feet apart. Hydrant coverage shall be no more than 300 feet to any residential dwellings and the distance shall be measured from the hydrant and along a traveled roadway, access road and driveway to the dwellings.
H. Multi-family/commercial: The location of the hydrants and the number of hydrants shall be determined by the Fire Marshal. One hydrant will be required per 1,000 gallons per minute of fireflow requirement. The maximum distance between hydrants in multi-family
(including duplex), commercial, industrial areas shall be 300 feet. These hydrants shall
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be located no closer than 50 feet from the structure and no greater than 300 feet. The primary hydrant shall be no further than 150 feet from the structure.
I. Buildings that have a required fireflow of less than 2,500 gallons per minute may have
fire hydrants on one side of the building only.
J. When the required fireflow for a development or redevelopment project is over 2,500
gallons per minute, on-site fire hydrants will be required and the fire hydrants shall be served by a water main which loops around the building or complex of buildings and reconnects back to a distribution supply main.
K. Fire hydrant runs over 50 feet in length must be 8-inch in diameter and be terminated with a tee, plug and hydrant assembly. Fire hydrant run less than 50 feet in length shall be 6-inch in diameter.
L. The pumper port of the fire hydrant shall face the street or fire access road. A 3-feet minimum clearance shall be provided around the outside of the hydrant for operation. A
5-feet minimum clearance shall be provided from the outside of the hydrant to concrete
walls, structures, utility poles and above grade electrical enclosures.
M. A fire hydrant is required within 50 feet of a fire department connection to a fire sprinkler
system.
N. Fire hydrants shall be installed in conformance with the latest City standard details and specifications.
Water Valving
A. Water valves for twelve-inch (12”) diameter and smaller water mains shall be resilient seated gate valves. Butterfly valves shall be used when water mains exceed twelve-inch
(12”) in diameter.
B. Water valves shall be installed along the distribution water mains at a maximum spacing of four hundred (400) feet and at the intersection of lateral lines. Additional valving may
be required for area isolation in order to maintain water service to hydrants and water meters when a section of the water main between the valves is isolated for repairs.
C. At water main intersections, valves shall be placed on 4 out 4 legs at each cross, and 3
out 3 legs at each tee (unless tapping an existing main). Water valves shall be located in clusters when possible.
D. A water valve may be required near the end of the water main where future extensions
are anticipated.
E. Water valves should not be placed within the wheel path of vehicle traffic.
Water Service
All water service and appurtenances shall be installed in accordance to the City of Renton latest Water Utility standard details and specifications.
1. Domestic Water Service:
A. Ownership: The City owns and shall maintain the service line from the tap at the main to the meter, the meter setter, the meter tailpiece, and the meter box. The property owner
owns and shall maintain the connection fitting to the meter tailpiece, the service line downstream of the meter tailpiece, and other appurtenances such as pressure reducing
valves, backflow prevention assemblies, etc. behind the meter.
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B. A separate water meter and water service line will be required for each single-family residence, detached accessory dwelling unit, townhome unit, and commercial building.
C. All meters shall be the same size as the tap and service connection, unless as otherwise
approved by the Water Utility or as shown on the Water Utility’s standard plans.
D. The minimum allowable size for a water meter to a single family residence shall be
5/8” x 3/4” with a 1-inch service line from the main to the meter. The developer shall verify that minimum pressure can be maintained when service is flowing at anticipated maximum levels and shall increase the size of the meter and the size of the private
water service line as necessary to reduce friction losses and drop in pressure.
E. The minimum allowable water service to a single family residence with a residential fire sprinkler system shall be 1” x 1”. The developer shall check with the fire sprinkler
designer to verify the adequate size for the service line and for the water meter to provide the required flow for domestic use and for the sprinkler system.
F. The minimum meter and service line for all commercial and multi-family development is
1” x 1”.
G. Water services and meters of three inches (3”) and larger, including meter vaults, full-
size by-pass piping, valves, and associated piping will be purchased and installed by the
developer/contractor under City observation.
H. All new mixed-used buildings shall have separate meters for the multi-family portion and
the commercial portion of the building.
I. If a property owner has an existing meter and needs a larger size service and/or meter, the property owner is responsible for the upsize of the service line and meter and for the
abandonment of the existing service connection at the main line. All existing meters that are no longer needed shall be cut and capped at the main line.
J. The location and size of the meters shall be shown on the project plans. The sizing of
water meters and service lines shall be determined by the developer based on the most recent adopted version of the Uniform Plumbing Code. Water meters shall be located in a level unobstructed area as close to the City main as possible with the distance not to
exceed fifty (50) feet.
K. Meters to single family residences shall be placed in landscape strips, or behind the sidewalk, and within the right-of-way. Meters shall not be installed within driveways.
L. Meters to commercial development should be located near driveway entrances within the right-of-way or within public utility easements in landscape areas, and near access
driveways.
M. An individual pressure reducing valve assembly (PRV) shall be installed downstream of the water meter in accordance with the City standard details and with the latest edition of
the Uniform Plumbing Code when the service connection pressure exceeds 80 psi.
2. Fire Sprinkler Service:
A. Fire sprinkler service to all buildings, except for single-family residences, shall be
installed by a separate water main connection and service line.
B. Fire sprinkler system connections to the City’s water system shall be owned and maintained by the property owner, beginning immediately downstream of the
gate valve where the system connects to the City’s water main.
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C. A backflow prevention assembly equipped with detector check meter, also known as a Double Check Detector Assembly (DCDA) shall be installed on all fire
sprinkler lines as required by and in accordance with the latest revisions of WAC
246.290.490 or subsequent revisions, the City of Renton Development Standards and Regulations, the City’s Cross-Connection Control Program Manual and the
City standard details. A Reduced-Pressure Principle Detector Assembly (RPPDA) shall be installed on fire sprinkler line equipped with a fire pump and/or on fire sprinkler system in which chemical addition or antifreeze is allowed.
D. When the distance from the point of connection to a City water main to the fire sprinkler riser assembly is less than fifty (50) feet, the backflow prevention assembly may be installed as part of the sprinkler riser assembly and be placed
within the building riser room that is adjacent to an exterior wall of the building. The interior installation of a backflow prevention assembly for the fire sprinkler
system must be pre-approved by the Water Utility and the installation must
conform to the Water Utility standard plans. The location of the backflow prevention assembly inside the building shall be shown on the building plans and
on the fire sprinkler plans. The detector meter on the backflow prevention
assembly shall be a Sensus Iperl meter with a 520 M radio read conforming to the City’s water meter standards. The radio read battery-unit and antenna shall
be mounted on the exterior building wall. The building plans and the fire sprinkler
plans shall show the cut-out hole on the building wall to accommodate the installation of the radio with battery unit and sensor plate.
E. A post indicator valve (PIV) shall be placed at the property line for the fire sprinkler connection between the public water main within the right-of-way and the private fire sprinkler supply line. A PIV shall also be placed behind the
backflow prevention assembly for the fire sprinkler system.
F. Fire Department Connections (FDC’s) shall be placed within fifty (50) feet of a fire hydrant assembly or as directed by the Fire Marshal.
G. The fire sprinkler system and supply line shall be designed by a Fire Protection Engineer. Separate plans shall be submitted to the City Fire Marshal for review
and permitting.
H. Underground fire sprinkler supply lines shall be installed by a Washington State Certified Level “U” contractor in accordance with WAC 212-80-010.
3. Landscape Irrigation
A separate landscape irrigation meter and service line shall be installed for all multi-family, mixed-used, commercial development where water is used for landscape
purposes and will not enter the sanitary sewer system.
Backflow Prevention
Per City Ordinance No. 4312, all irrigation systems, fire sprinklers and other water uses which
may or will cause the contamination of the potable water supply by backflow, shall be required to install approved backflow prevention assemblies to meet the requirements of WAC 246-290-
490 “Cross-Connection Control Regulations in Washington State:, and the recommendations of
the PNWS-AWWA Cross Connection Control Manual, latest edition, and the City’s Cross-Connection Control Program – Appendix G. Requirements may include premise isolation, point
of use protection, or a combination of the two.
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All new multi-family, multiple-use, mixed-used, and commercial buildings or all tenant improvements to existing multiple-use, mixed-used, and commercial buildings shall have a
Reduced Pressure Backflow Assembly (RPBA) at the water meter or as near as possible to the
water meter for premise isolation. Premise isolation at the water meter by an approved air gap or a reduced pressure backflow assembly is required for all sites utilizing an auxiliary supply.
Multi-family and mixed-used projects that require backflow prevention protection are strongly recommended to provide a bypass with equal backflow prevention to avoid interruption or loss of water service during maintenance, testing and repair.
All backflow prevention assemblies installed shall be on the State of Washington DOH list of approved backflow prevention assemblies, most recent edition at the time of installation. Satisfactory testing shall be completed upon the installation, repair, or relocation of all backflow
assemblies, and annually thereafter. A complete test report must be submitted to the Water Utility or Plumbing Inspector prior to final acceptance.
Connections to Existing System
A. Connections to existing mains including the installation of in-line valve(s) shall be done by a cut-in tee and valve(s) unless otherwise approved by the City Water Utility.
B. When a “wet-tap or live-tap” of an existing water main is authorized by the City Water Utility, water mains shall be tapped by a City-approved “wet-tap” contractor and under the City’s observation. Materials for tapping tee and valves are described in the
following section for Material Requirements and Construction Standards for Water main Pipes and Appurtenances. Tapping tee shall be made of stainless steel, or full bodied
cast-iron Mueller-type tapping tee, or ductile iron mechanical joint tapping tee with outlet
flange.
C. Size on size tapping tees are not allowed, unless a shell cutter, one size smaller than the
existing water man is used.
D. Connections to existing mains smaller than 8 inches in diameter shall be made by cutting in a tee, unless otherwise approved by the City Water Utility.
Easements for Public Water Main Improvement and Extension
A public water utility easement to the City is required for the installation, operation, and
maintenance of water mains on private property. The easement shall extend a minimum of
seven and one-half (7.5) feet to each side of the centerline of the main, water meters, hydrants.
The easement shall be provided on City’s standard easement form. Legal description of the
easement along with a sketch of the easement shall be stamped and signed by a licensed land
surveyor and incorporated in the easement form as exhibits.
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GENERAL DESIGN STANDARDS AND REQUIREMENTS FOR DESIGN PLANS
A. Each fitting or valve shall have end-attachment type listed such as: FL (for flange), MJ
(for mechanical joint), FL x MJ (flange by mechanical joint), FL x FL (for flange by
flange), PE (for plain-end), etc. Call-outs in order, # of each, diameter, fitting, joint type.For example: 1- 8” Tee (MJ x FL), 1- 8” Gate Valve (FL x MJ), 2-8” 45° Bends (MJ x MJ)
B.List pipe length (from center-of-fitting to center of fitting), size, and material alongside
each pipe, i.e.: 150 LF – 8” DI. Pipe lengths can be listed on a table shown on the sameplan sheet.
C.Dimension existing and new water main locations from right-of-way line and/or property
line or label stations and offsets.
D.Each fitting, valve, hydrant shall have a reference stationing and offset from a street or
right-of-way centerline or from the centerline of an easement.
E.Blocking- Reference Standard Plans:
Blocking shall be shown on the plans at all horizontal and vertical bends, tees, end caps.
The sizing of the blocking shall be as shown on the Standard Plans. Joint restraint at
fittings and pipes in addition to reduced-sized thrust blocks may be required due toconflict with other utilities, lack of adequate space for support, poor soil, or lack of
sufficient soil bearing area for standard size blocks.
F.Connection details to existing water mains shall be per the Standard Plans. Reference tothe applicable connection details shall be shown on the plans at each connection to the
existing water system. Temporary blow-offs and vertical crosses for “poly-pigging”stations shall be called-out on the plans and with reference to the applicable Standard
Plans.
G.Existing water mains to be abandoned in place shall be capped at each end with amechanical joint cap or plug.
H.All water vaults (for large domestic water meters, backflow prevention assemblies,
pressure reducing stations. etc.) shall include design for floor drain piping to daylight, or,if daylight is not feasible to the storm system. Where vault floor drain cannot drain to
daylight or to the storm system, consult with the City Water Utility during project designreview to determine the best alternative.
I.Outside-installed Reduced Pressure Backflow Assemblies (RPBA’s) shall be installed in
above ground enclosures. RPBA’s shall not be installed in vaults. All RPBA enclosures
shall be provided with a bore sighted daylight drain sized to meet the flow requirementsof the RPBA relief vent. Meter vaults shall be located outside the sidewalk whenever
possible.
J.Service connections or water utility distribution system piping shall not be used forgrounding of electrical or for the maintenance, integrity or continuity of any grounding
attachment or connection.
K.Manufacturer’s certification of testing and accuracy shall be provided for all large (3-inch
and above) meters installation.
AGENDA ITEM #6. a)
Utility Agreement
UTB 1221
EXHIBIT A Special Provisions Attachment 2
DRAFT SCOPE OF WORK
I-405, SR 167 Interchange Direct Connector South 14th Street – 8” Water Main Relocation
The Work involved under the terms on this Utility Agreement shall include but not be limited to the following:
Engineering Design Drawings
Preparation of engineering design plans for installation of new 8-inch water main in the re-aligned
South 14th Street from Davis Ave S to Morris Ave S including connections to existing water lines.
Capping existing 8-inch water lines at the north end of Davis Ave S, Shattuck Ave S, Whitworth Ave
S, Morris Ave S and Smithers Ave S with installation of new fire hydrants at end of lines.
Capping of existing 4-inch water main in S 14th St from Lake Ave S to Smithers Ave S.
Plans (plan and profile) shall meet the City of Renton latest standards for plan submittal. Final plans
sheets shall be on 24”x36” or 22”x34” Mylar, matte on both sides. CAD software used will be AutoCad
2014 or later. Plan scale shall be 1”=10’, 1”=20’, or 1”=30’ for horizontal and 1”=5’ for vertical.
Construction of Water Line Relocation
Furnishing and installing:
Approximately 860 feet of 8-inch ductile iron (DI) water main and fittings, 4 fire hydrants, including valves and related appurtenances within the re-aligned S 14th St from Davis Ave S
to Morris Ave S, including connections to existing water lines.
Cut and cap existing water mains in Lake Ave S, Davis Ave S, Shattuck Ave S, Whitworth
Ave S, Morris Ave S and Smithers Ave S including installation of 2 new hydrants at end of existing lines on Lake Ave S and Smithers Ave S.
Connect new 8-inch water line in re-aligned S. 14th St to existing water lines in Davis Ave S,
Shattuck Ave S, Whitworth Ave S and Morris Ave S.
Trenching, excavation, export excavated trench material, as necessary, import trench backfill,
shoring, dewatering, trench backfill and final restoration of roadways and private properties.
The work also includes all traffic control, erosion control and sedimentation control.
AGENDA ITEM #6. a)
UTB 1221
EXHIBIT A Attachment 3
CITY OF RENTON
WATER ENGINEERING STANDARD PLANS
February 2016
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