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AGENDA
Transportation Committee Regular Meeting
4:30 PM - Monday, November 6, 2017
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. RAINIER AVE. S ADDITIONAL DESIGN SUPPLEMENTAL AGREEMENT
KPG, LLC
a) AB - 2004 Transportation Systems Division recommends approval of Supplemental
Agreement No. 2 to CAG-15-089, contractor KPG, P.S., in the amount of $712,344.34, for
additional design work for the Rainier Ave S - Phase 4 (S 3rd St to NW 3rd Pl) project.
2. EMERGING ISSUES IN TRANSPORTATION
AB - 2004
City Council Regular Meeting - 23 Oct 2017
SUBJECT/TITLE: Rainier Avenue South - Phase 4 (South 3rd Street to NW 3rd Place)
(TIP #7), Supplemental Agreement No. 2 to CAG-15-089 with KPG, P.S.
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Derek Akesson, Project Manager
EXT.: 7337
FISCAL IMPACT SUMMARY:
The total project budget is $22,500,000. The grant revenue secured to date is $2,600,000 for design. The
budget for 2017 is $1,631,000 (per 2017 carryforward). The expenditure required for Supplemental
Agreement No. 2 to CAG-15-089 is $712,344.34. With this agreement, the maximum amount payable on CAG-
15-089 is $1,233,974.46.
SUMMARY OF ACTION:
Rainier Avenue South – Phase 4 (South 3rd Street to NW 3rd Place) continues the infrastructure improvements
to the Rainier Avenue South corridor. The approximate project limits of Phase 4 are between South 3rd Street
and NE 3rd Place. Similar to Phase 3, this new phase includes infrastructure improvements for enhanced
transit mobility and traffic and pedestrian safety.
Pursuant to Policy and Procedure 250-02, KPG, P.S. was selected for engineering services on this project.
Supplemental Agreement No. 2 provides for the following:
1. 30% design plans, cost estimate and design report.
2. Corridor-wide screening for hazardous substances.
3. Preliminary right-of-way acquisition plans and estimate.
4. Geotechnical report on subsurface conditions in project limits.
5. Design coordination with public and private utilities.
6. Coordination with WSDOT for channelization plan and project analysis approval.
7. Environmental permitting support.
8. Traffic analysis update.
EXHIBITS:
A. SUPPLEMENTAL AGREEMENT NO. 2 TO CAG-15-089
B. VICINITY MAP
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 2 to contract CAG-15-089 with
KPG, P.S. for the Rainier Avenue South – Phase 4 (South 3rd Street to NW 3rd Place) (TIP #7) in the amount of
$712,344.34, which brings the maximum amount payable on this contract to $1,233,974.46.
AGENDA ITEM #1. a)
A _T Washington StateVIDepartmentofTransportation
Supplemental Agreement
Number 2:_?_____:
OriginalAgreementNumber
CAG-15-089
OrganizationandAddress
KPG,P.S.
3131 Elliot Ave.Ste.400
Seattle.WA 98121
Phone:253-627-0720
ProjectNumber ExecutionDate CompletionDate
ProjectTitle NewMaximumAmountPayable
DescriptionofWork
Provide engineering services for Rainier Ave South -Phase 4 including:30%design plans,cost estimate and design report;
corridor-wide screening for hazardous substances;preliminaryright of way acquisitionplans and estimate;geotechnicalreport on
subsurface conditions in projectlimits;designcoordination with public and private utilities;coordination with WSDOT for
channelization plan and project analysisapproval,environmental pennitting support and traffic analysisupdate.
The Local Agency of
desires to supplement the agreement entered in to with KPG P-3-
and executed on _M23/NIL and identi?ed as Agreement No.CAG-15-089
Allprovisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1,SCOPE OF WORK,is hereby changed to read:
The General Scope of Work of the Original Agreement and Supplemental Agreement No.1 is supplementedto includethe attached
Exhibit3.
II
Section IV,TIMEFOR BEGINNINGAND COMPLETION,is amended to change the number of calendar days
for completion of the work to read;The com letiondate is Chan ed from I2/3 I/2017 to I2/31/20l9
lll
Section V,PAYMENT,shall be amended as follows:
See attached Exhibits"A",1.D and E.
as set forth in the attached ExhibitA,and by this reference made a part of this supplement.
Ifyou concur with this supplement and agree to the changes as stated above,please sign in the Appropriate
spaces below and return to this of?ce for ?nal action.
By;Jason Fritzler KPG By;Denis Law,Mayor
ConsultantSignature ApprovingAuthoritySignature
Date
DOTForm 140-063
Revised 09/2005
AGENDA ITEM #1. a)
Exhibit "A"
Summary of Payments
Total'I I #2BasicAgreementSuppement#1 Supp ement (See Exhibit1)
Direct Salary Cost $36,016.47 $91,597.56 $196,612.65 $324,226.68
Overhead 47,358.06 120,441.63 2 8,525.97 426,325.66(IncludingPayroll Additives)S S 5
Direct Non-Salary Costs $406.80 $140,104.47 $145,642.84 $286,154.11
$10,304.94 $27,479.27 $58,983.80 $97,268.01
$94,586.27 $379,622.93 $659,765.26 $1,133,974.46
AGENDA ITEM #1. a)
Exhibit 1
Maximum Amount Payable Summary
A/EProfessional Services Contract with KPG,P.S.,CAG-15-O89,Supplement No.2
Rainier Ave S -S 3rd St to NW 3rd Pl(aka Rainier Ave Phase 4)
Total Total Total
Original +Sup.#1 Sup.#2 only Original +Sup.#'s 1 &2
Total Amount Authorized $474,209.20 $659,765.26 $1,133,974.46
Management Reserve Fund $47,420.92 $52,579.08 $100,000.00
Maximum Amount Payable $521,630.12 $712,344.34 $1,233,974.46
Total =$100,000.00
AGENDA ITEM #1. a)
EXHIBIT3
MODIFIESEXHIBITA OF THE ORIGINALAGREEMENTANDEXHIBIT2 OF SUPPLEMENT1
SCOPEor WORK
SUPPLEMENT2
AGENCY:CITYor RENTON
CONSULTANT:KPG,P.S.(KPG,Inc.)
CONTRACT:CAG-15-089
PROJECT:RAINIERAVE 5 -s 3"‘St to NW 3"’Pl
A.PROJECTDESCRIPTION
The City of Renton is planning to continue infrastructure improvements to the Rainier Ave S
corridor with a new Phase 4.The approximate project limits of the new phase are between S 3”‘
St and NW 3'“Pl.Similar to Phase 3,this new phase includes infrastructure improvements for
enhanced transit mobility,traffic safety and pedestrian safety.The goals of Phase 4 are to
enhance traffic flow,improve safety,eliminate sub-standard conditions and provide an enhanced
pedestrian environment.
B.PURPOSE
The City of Renton (AGENCY)is requesting A&E Professional Services from KPG,P.S.
(CONSULTANT)for the design of the Rainier Ave S —S 3rd Street to NE 3rd Place Project
(PROJECT).The design of this project is being conducted in multiple phases.Design Phase 1 of
this project was completed in January 2016.Design Phase 2 of this project was substantially
complete in March 2017.This supplemental agreement covers the Scope of Work (SCOPE)
required to complete Design Phase 3 (PHASE3).PHASE3 includes the following:
1.develop 30%design plans,cost estimate and design report,
2.perform a corridor—widescreening for hazardous substances,
3.develop preliminary right of way plans and estimate,
.geotechnical report on subsurface conditions in project limits,
5.design coordination with public and private utilities,
6.coordination with WSDOTfor channelization plan and project analysis approval;
7.environmental permitting support,
8.traffic analysis update
-5
The AGENCYanticipates future design phases will include right of way acquisition support,final
plans,specifications and estimate and engineering support during construction.The AGENCY
anticipates that these future design phases will be initiated through a supplement agreement to
this contract.
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C.DESIGNCRITERIA
The design of this PROJECTshall be in accordance with the following:
0 WSDOT LocalAgency Guidelines (LAG),M 36-63,April 2017
0 WSDOT Design Manual,M 22-01,July 2017
0 WSDOT Pavement Policy,June 2015
o WSDOTGeotechnical Design Manual,M 46-03,May 2015
o WSDOT Highway Runoff Manual,M 31-16,February 2016
0 WSDOT Hydraulics Manual,M 23-03,January 2015
0 WSDOT Right of Way Manual,M 26-01,November 2016
0 WSDOT Roadside Manual,M-25-30,February 2016
o WSDOTTraffic Manual,M 51-02,July 2015
0 FHWAManual on UniformTraffic Control Devices (MUTCD),2009 Edition
0 AASHTOA Policy on Geometric Design of Highways and Streets,2011 Edition
0 AASHTORoadside Design Guide,2011 Edition
0 AASHTOLRFDSpecifications for Structural Supports for Highway Signs,Luminaires,and
Traffic Signals,2015 Edition
0 City of Renton Standard Details
0 KingCounty Surface Water Design Manual,2016
0 City of Renton Amendments to the 2016 King County Surface Water Design Manual
0 Washington State Dept.of Health Water System Design Manual,DOH 331-123,December
2009
0 City of Renton Watery System Plan,2012,AppendixJ
0 Washington State Dept.of Ecology,Criteria for Sewage Works Design,98-37 WQ,August
2008
The project construction specifications shall be based on the WSDOTStandard Specifications.At
this 30%design phase,no special provisions are to be developed.However,design decisions for
this phase must consider requirements specified in the WSDOT Standard Specifications.The
edition to be utilized for the construction contract provisions will be determined at a later date
and specified in a future supplement for the final engineering design phase.
D.GENERALASSUMPTIONS
The following SCOPEand associated costs are based on the assumptions outlined below:
0 FHWASurface Transportation Program (STP)funds are being utilized for design services
included in this contract.Therefore,this contract is subject to all rules and regulations
associated with this funding source.
0 Any task or deliverable requested by the AGENCYthat is not specifically defined in this
SCOPEwill not be performed by the CONSULTANT unless one of the following occur:
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V The CONSULTANTprovides a written request to the AGENCYto use Management
Reserve funds.This request shall summarize the scope of additional work,
estimated hours and associated direct salary costs by task and adjustment in total
fee.Once received,the AGENCYwill evaluate the request.If approved,the
AGENCYwillissue a Notice to Proceed in writing.Once received,the CONSULTANT
may proceed with the additional work.
/The CONSULTANTprovides a draft supplemental agreement to the AGENCYfor
review and negotiation.The supplemental agreement shall be complete,including
the scope of additional work,estimated hours and associated direct salary costs
by task,adjustment in total fee and total amount authorized for the contract.The
AGENCY will review the supplement agreement.Once complete,further
negotiations may occur between the parties.Once a scope of work and budget is
agreed to,two (2)complete signed originals will be delivered to the AGENCY,by
the CONSULTANT,for execution by the AGENCY.Once executed,the AGENCYwill
issue a Notice to Proceed in writing.Once received,the CONSULTANT may
proceed with the additional work.
0 The AGENCYis responsible for the following,as necessary:
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/
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Reserve and arrange conference room(s)as necessary,for meetings held at Renton
City Hall.
Prepare and mail project notices,as required.
Prepare and publish all public notices,newsletters and news releases.
Host and update a project website.
All coordination with franchise and public utilities except where identified in the
scope.
Provide CONSULTANT (via AGENCY’sGIS)with existing record drawings (as-built
plans)of street and public utilities (water,sanitary sewer,storm),right-of-way (ROW)
plans,horizontal and vertical monument information,GIS maps and other applicable
information,as may be available.
Provide CONSULTANTwith allAGENCYstandard contract documents and AGENCYbid
forms in Microsoft Word,Microsoft Exceland Adobe pdf formats,as applicable.
Provide CONSULTANTwith pdf copies of the final NEPA and SEPA checklists and
associated determinations.
Review all submittals from CONSULTANTand provide written comments back to
CONSULTANTwithin 20 working days.Written comments may take the form of red
line markups.
Contract with a separately selected consultant for environmental services and
permitting.
Provide CONSULTANTwith design files of the Lake Washington Loop Trail.
E.TASKASSUMPTIONS
Allassumptions are listed below,at the beginning of each task.
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F.DELIVERABLES
All deliverables to be prepared and produced by the CONSULTANT,as part of this SCOPE,are
identified at the end of each task listed below.
G.SCOPE
DESIGNPHASENO.1
PHASE 1 is complete therefore no more hours can be charged to the tasks listed below as
complete.
0 Task 1 -Project Management for Design Phase 1 -Complete
0 Task 2 -Surveying -Complete
DESIGNPHASENO.2
PHASE2 is substantially complete.No more hours can be charged to the tasks listed below as
complete.Tasks 3,7,and 8 will remain open during Design Phase 3.
0 Task 3 -Project Management for Design Phase 2 -Open
0 Task 4 -Additional Field Survey -Complete
0 Task 5 -Utility Mapping and Inspection —Complete
0 Task 6 —Traffic Analysis Report -Complete
0 Task 7 —Pavement Assessment Report -Open
0 Task 8 -Community and Agency Coordination -Open
0 Task 9 -Preliminary Right of Way Investigation -Complete
0 Task 10 -Preliminary Roadway Alternatives -Complete
0 Task 11 -Traffic Counts and Speed Studies -Complete
TASK12 -PROJECTMANAGEMENTFOR DESIGNPHASENO.3
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 12:
0 The budget shown in ExhibitD assumes this task is eight (8)months in duration.
Provide project management of CONSULTANT services,coordination with the AGENCY,monthly
progress reports and invoicing.This effort will include the following elements:
12.1 Administration,Coordination and Supervision
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0 Initiate project set-up including establishment of timesheets (charge codes),creation of
project files (electronic and physical)and scheduling of CONSULTANTpersonnel work
activities.
0 Supervision of CONSULTANTpersonnel and activities to ensure compliance with contract
scope and schedule and proper charging of time against the contract.
0 Oversite of sub-consultant activities for compliance with contract scope,schedule and
budget
12.2 Invoicing
0 Preparation of monthly invoices with progress reports that include the following:
\/Spreadsheet summary of budget,expenses to date,expenses for work period,
estimate to complete and estimate at completion,for each task.
Summary of work accomplished for the work period.
Summary of outstanding issues to be resolved by the AGENCY.
Estimate of percent of work complete for the work period,to justify fee earned.
Graph showing monthly budgeted expenses and actual expense,for the time period
of the contract.
Backup detail that includes the name,direct salary rate and hours charged by date,
for each individual charging time to this contract,for the work period.
V Backup detail of all direct non-salary costs included in the invoice for the work period.
\'\\'\\
12.3 Project Meetings and Site Visits
0 Project KickoffMeeting —After receiving a Notice to Proceed (NTP)from the Agency,set
up a project kickoff meeting with key Agency and CONSULTANTdesign team personnel.
The purpose of the meeting is to discuss key elements of the SCOPE,project schedule
timelines and critical path elements.This meeting is to be held at Renton City Hall.
0 For any face—to-faceproject meetings with the AGENCY,the CONSULTANTshall prepare
an agenda,sign-in sheet,record of meeting including a list of action items,ifany.
0 Monthly design coordination meetings with AGENCYstaff.These meetings are to be held
at Renton City Hall.It is estimated that 8 meetings will be held during Design Phase 3.
0 Internal design coordination meetings —The CONSULTANTproject manager will conduct
regular internal design coordination meetings with key design team members including
sub—consultants.
DELIVERABLES
The following deliverables and delivery times are included in Task 12.
0 Meeting agendals)in MicrosoftWord format—Delivered to the AGENCYone (1)business
day beforescheduled meeting.
0 Sign-in sheet(s)in MicrosoftWord format—Delivered to the AGENCYat the scheduled
meeting.
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0 Draftrecord of meeting in MicrosoftWord format-Delivered to the AGENCYthree (3)
business days afterscheduled meeting.
0 Final record of meeting in MicrosoftWord format—Delivered to the AGENCYthree (3)
business days aftercomments received fromAGENCY.
0 Monthly invoices with progress reports —Delivered to the AGENCYmonthly.
TASK13 —UTILITYCOORDINATION
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 13:
0 The budget shown in Exhibit Dassumes this task is eight (8)months in duration.
0 Future Private Utility coordination is anticipated and willbe conducted in the FinalDesign
Phase.
0 Potholing and Survey required to determine depth to existing utilities are not included in
this scope and will occur in the Final Design Phase.
13.1 CONSULTANTshall prepare letters and send emails to each utility showing the preferred
alignment with the intent of notifying each utility of the project limits,establishing utility
point of contacts,and provide updates on the design progress and schedule.A Utility
Contact Matrix will be developed and updated throughout the duration of the project.
13.2 CONSULTANTshall prepare Potential Utility Conflict Plan that will be submitted to all
purveyors with utilities in the project limits to assess whether said utilities may be in
conflict with the proposed improvements.Utilities thought to be in conflict will be
potholed in the Final Design Phase and will continue to be developed after the 30 percent
submittal.
13.3 CONSULTANTshall prepare for and attend meetings (4 assumed)with public and
franchise utilities to discuss potential utility conflicts,relocations,system limitations and
requirements.
DELIVERABLES
The following deliverables and delivery times are included in Task 13.
0 One (1)roll plot ofPotential Utility ConflictPlan —Delivered to the AGENCYone (1)week
beforethe franchiseutility coordination meeting
0 One (1)Excelspreadsheet (delivered via e-mail)ofthe Utility Contact Matrix —Delivered
to the AGENCYwithin three (3)months ofthe NTP date.
TASK 14 —STORMWATER,WATER,WASTEWATER PRELIMINARY ENGINEERING AND
COORDINATION
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The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 14:
0 The budget shown in Exhibit Dassumes this task is eight (8)months in duration.
0 Up to three (3)stormwater management alternatives will be evaluated for each of the
project's two threshold discharge areas (TDAs).
0 Input from geotechnical engineer will be obtained in Task 17 for evaluation of On—Site
BMPs (infiltration feasibility,depth to groundwater).
0 The downstream analysis provided in the Draft TIRwill be a Level 1 qualitative analysis.
A numerical analysis to evaluate the direct discharge exemption from flow control is not
included in this scope of work.Based on preliminary analysis performed in January 2017,
it appears that neither TDAwill require a flow control facility.
This task includes the effort required to perform preliminary analysis,design and documentation
of the project's stormwater management requirements in accordance with the 2016 City of
Renton SurfaceWater Design Manual.This task also includes preliminary engineering of water
main and wastewater conveyance infrastructure improvements.
14.1 CONSULTANTwillreview the existing storm water conveyance facilities within the project
limits;attend one (1)meeting with AGENCY utilities staff;document applicable
regulations,standards,hydrology and hydraulic design criteria;delineate threshold
discharge areas (TDAs);identify any SWM projects proposed in the next ten years based
on review of the City Comprehensive Plan and/or discussions with AGENCYstaff;
determine the applicability of Core Requirements #3 (Flow Control),#8 (Water Quality),
and #9 (On-Site BMP5).
14.2 Identify feasible alternative approaches for fulfilling required stormwater management
requirements.The on-site BMP analysis will include coordination with geotechnical
subconsultant and roadway design as applicable.Present alternatives/concepts list to
AGENCYfor approval prior to conceptual design/layout work and prepare conceptual
design and layout for each alternative.Evaluate identified alternatives based on
construction cost,right-of-way acquisition cost,maintenance cost,and other relevant
criteria as identified through discussions with AGENCYstaff.Document alternatives
analysis and recommended stormwater management approach in a technical
memorandum for AGENCYreview and approval.
14.3 Perform preliminary design calculations and sizing of stormwater facilities for selected
alternative for inclusion in the draft Technical Information Report (TIR)and in the 30%
Design Plan submittal.
14.4 Prepare a draft TIR describing the technical information and analysis of the stormwater
facilities.The draft TIRwill be in accordance with AGENCYrequirements,including a level
1 downstream analysis at up to five locations,hydrologic calculations,detention and
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14.5
14.6
water quality facility design,pipe sizing calculations,and plan view layout as shown on
the 30%plans.The TIRwillbe finalized concurrent with FinalDesign Phase.
CONSULTANTwill review the existing water facilities within the project limits and attend
one (1)meeting with AGENCY utilities staff to confirm design criteria,determine
replacements needed,connection points,valves,and pipe alignments.
CONSULTANTwill review the existing wastewater conveyance facilities within the project
limits and attend one (1)meeting with AGENCYutilities staff to confirm design criteria,
determine replacements needed,existing and future side sewer locations,and preferred
pipe alignments.
DELIVERABLES
The following deliverables and delivery times are included in Task 14.
I Two (2)CD’swith electronic copies ofthe Stormwater Alternatives Technical Memorandum,
DraftTIR,and Water and Wastewater Preliminary Engineering Memorandum —Delivered
to the AGENCYwithin eight (8)months afterthe Notice to Proceed date.
TASK15 -RIGHTOF WAY PRELIMINARYCOST ESTIMATE
The following items are to be performed by the sub consultant,Larson Land Co.,under this
task.
Assumptions for Task 15:
The budget shown in Exhibit D assumes this task is six (6)months in duration.
Title reports obtained by the CONSULTANTwillbe delivered to Larson LandCo.on one (1)
CDor DVD.
The Right of Way Preliminary Cost Estimate relates to the sales review.Larson Land Co.
will research and obtain copies of sales for each zoned property to determine a fair
estimate of value.The reason it is called 'Preliminary'is that the report will not be
sufficient to be used for administrative offer summaries in the future and will require
additional work provided by an outside appraiser.
Appraisals are not included in this scope of work and willbe developed on the FinalDesign
Phase.
Additional title reports (if required)will be obtained by the AGENCYand provided to the
CONSULTANT.
This task covers the effort required to produce a Right of Way Preliminary Cost Estimate which
includes the following activities:
15.1 Sales research in the area to be developed.Larson Land Co.willsearch the public records
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15.2
15.3
15.4
15.5
and interview real estate brokers in the area to determine the cost.
Estimate the land acquisition component.Larson Land Co.will segregate the
improvement value from the land value in an effort to determine the potential acquisition
land cost.
Estimate the appraisal and appraisal review costs.Based on the sales research
information from Tasks 15.1 and 15.2,Larson Land Co.will develop the appraisal and
appraisal review cost which will be dependent on the complexity of the subject
properties.
Estimate the title insurance costs.Once Larson Land Co.has determined the acquisition
cost for the land and improvements,Larson Land Co.will interview the title company and
determine what the typical cost for title insurance would be as it relates to the value of
the property acquired.
Estimate the Relocation and Negotiation costs.Based on site visits,Larson Land Co.will
determine the estimated relocation impacts on remaining properties as well as utilize the
information obtained from the title reports to better determine the acquisition cost,
which is dependent on the complexity of the title reports.
DELIVERABLES
The following deliverables and delivery times are included in Task 15.
One (1)Excel spreadsheet (delivered via e-mail)estimating the Right of Way cost
component which would include the costs associated with the items listed in Task 15,as
well as condemnation incidental costs and statutory evaluation costs —Delivered to the
AGENCYwithin six (6)months afterthe Notice to Proceed date.
One (1)Excelspreadsheet (delivered via e-mail)ofTitle Reviews for up to 50 tax parcels
-Delivered to the AGENCYwithin six (6)months afterthe Notice to Proceed date.
TASK16 -LINEARCORRIDORHAZARDOUSMATERIALSDISCIPLINEREPORT
The following items are to be performed by the sub-consultant,GeoEngineers,under this task.
Assumptions for Task 16:
The budget shown in Exhibit D assumes this task is four (4)months in duration.
Prior environmental reports as available will be provided by the AGENCY.AGENCYwill
provide basic information on each property along the roadway corridor (e.g.,tax parcel
numbers and addresses).
Property title searches are not included.
ASTMnon-scope considerations (e.g.,identification,sampling and analysis for radon,lead
in drinking water,lead-based paint,polychlorinated biphenyls (PCBs)in light ballast,
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asbestos—containing building materials or urea formaldehyde in structures,wetlands,
indoor air quality,mold,facility industrial hygiene,facility regulatory compliance,and
facility health and safety)are not included in this scope of work.Soil,soil vapor,surface
water,or groundwater sampling and chemical analyses are not included in this scope of
work.
Includes time to attend on project team meeting to discuss project design plans and
corridor screening results.
Up to two redrafts of the report will be provided to incorporate review comments.
A hazardous material technical report will be completed in accordance with WSDOT’sGuidance
and Standard Methodology for WSDOT Hazardous Materials Discipline Reports and Section 447
of the Environmental Procedures Manual (EPM).The report will be right-sized to fit the scope of
the project and provide the data necessary to recognize and assess the impact of the project.
The objective is to evaluate the presence,likely presence,or potential for,hazardous substances
that could affect right-of-way acquisition,project design or construction.This study willsupport
the preliminary environmental assessment for partial takes,temporary construction easements
and permanent construction easements,and NEPAdocumentation.
16.1 Review of Previous Report(s)—Review previous environmental report(s)for the project
or parcels adjacent to the current right-of-way if any.
16.2 Site Screening Review/Regulatory Data base Study —Review the results of a recent federal,
state,local and tribal environmental database search (Environmental Database Resources
[EDR]Report)for listings of sites with known or suspected environmental conditions on
or near the project generally within the search distances specified by ASTM International
(ASTM)Standard E 1527-13,to include the following at a minimum:
0 Federal National Priority (NPL)Site List
0 Federal CERCLISList
0 Federal RCRACORRACTSTSDFacilities List
0 Federal RCRAnon-CORRACTSTSD FacilitiesList
0 Federal RCRAGenerators List
0 Federal ERNSList
0 Ecology lists of hazardous waste sites identified for investigation or remediation (State
Confirmed and Suspected Contaminated Sites List(CSCSL)and Hazardous Sites List (HSL)
0 Washington State's Landfilland Solid Waste Sites Lists
0 Ecology Leaking USTListand Registered USTList
0 Ecology and EPA Spills Databases
0 County database of suspect or known drug lab sites
16.3 Field Reconnaissance/WindshieldSurvey —Conduct a drive—byreconnaissance of the
project footprint (project area of impact).The windshield survey willfocus on sites with
known or suspected environmental concerns that could potentially affect acquisition,
design or construction.Allproperties being considered for partial acquisition for right-of-
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way (ROW)will be included in this effort as applicable.The windshield survey will be
limited to features readily observed from public access corridors.Private property will
not be entered for this effort unless right-of-entry has been provided by the
AGENCY.Information regarding the sites will be recorded in field notes and photographs.
16.4 File Review,Aerial Photograph Review,Data Validation —Review historical aerial
photographs and historical AGENCYdirectories to identify properties within and outside
of the proposed ROW that have a potential to affect acquisition,design or construction
due to possible or known presence of contaminants.Review regulatory agency files for
suspect sites noted during the field reconnaissance and historical review,and identify the
nature and extent of any known contamination,completed remedial activities and the
effect these sites may have on environmental conditions within the project corridor.This
task will be accomplished by performing the following activities:
0 Review publicly available on—linerecords from the Washington State Department of
Ecology (Ecology)and request Ecology hard copy files as necessary.
0 Review available geologic literature and topographic maps to evaluate surface drainage
paths as well as groundwater depth and flow direction in the project area.
0 Review available aerial photographs and AGENCYhistorical directories to flag suspect
historical uses and development history for potential sources of contamination.
0 Review historical tax assessor records for specific parcels as necessary.
0 Screen the suspect properties based on their location relative to prospective ROW
construction areas as well as on additional site-specific environmental data available in
regulatory agency files.Thisscreening process will identify conditions that represent the
potential to significantly affect the ROW acquisition area,including design,acquisition or
construction.
16.5 Impacts and Mitigation Measures
0 Evaluate potential impacts that known or suspected contamination may have on project
development,including property acquisition,design and construction activities and
costs.
0 Identify potential mitigation measures and options to minimize potential impacts of
hazardous substances to the proposed project.
16.6 Prepare Draft Report —Prepare a draft report including a summary of the results in
accordance with Section 447 of the EPM.Up to two redrafts will be issued prior to final
report.The redrafts may incorporate comments from the AGENCYor WSDOT.
16.7 Administration,Coordination,and Supervision -Project setup and file documentation
management;subcontracts to prime and coordination regarding schedule and findings;
monthly invoicing including budget and schedule tracking and percent complete,invoice
backup and detail in format required by City.
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DELIVERABLES:
The following deliverables and delivery times are included in Task 16.
0 Two (2)CD’swith electronic pdf copy ofthe DraftHazardous Material Technical Report
—Delivered to the Agency withinfour(4)months afterreceiving written notice to proceed.
0 Two (2)CD’swith electronic pdf copy ofthe Final Hazardous Material Technical Report
—Delivered to the Agency within two (2)weeks afterreview comments received.
TASK17 -PRELIMINARYGEOTECHNICALENGINEERINGREPORT
The following items are to be performed by the sub-consultant,Amec Foster Wheeler
Environment &Infrastructure,Inc.(Amec Foster Wheeler),under this task.
Assumptions for Task 17:
o The budget shown in Exhibit G1 assumes this task is six (6)months in duration.
0 Base maps showing topography and existing structures and utilities will be provided to
Amec Foster Wheeler prior to the field exploration.
0 AGENCYwill provide ROW Use Permit(s)based on traffic control plans provided by Amec
Foster Wheeler.Any fees or deposits related to ROW Use Permits will be waived by the
AGENCY.
0 Field exploration within the driving lanes of Rainier Avenue might have restricted hours
of 9am to 3pm.Field exploration in other locations,such as sidewalks can be conducted
Monday through Friday,7 am -7 pm.
0 Borehole holes within pavement will be patched with ready-mix concrete.
0 Preliminary plans showing the proposed improvements will be provided to Amec Foster
Wheeler for engineering analyses and report preparation.
0 The CONSULTANT with input from the AGENCY will provide preliminary design
information,such as structure types and locations.
0 Engineering will be based on the WSDOT and AASHTOdesign methods to the extent
practical.
Amec Foster Wheeler will conduct a field investigation and engineering analyses in order to
provide design recommendations for improvements within the project limits.These services will
include:subsurface exploration;laboratory testing of selected soil samples;geologic
interpretation;engineering analyses;and the preparation of a preliminary geotechnical
engineering report;that will provide up recommendations for:pole foundations;utility trenches;
stormwater infiltration;pavements outside the drive lanes;backfilled retaining walls (if any).
17.1 Administration,Coordination and Supervision
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o lnitiate project set-up including establishment of timesheets (charge codes),creation of
project files (electronic and physical),scheduling of Amec Foster Wheeler personnel work
activities,setting up subcontracts,and scheduling subcontractor activities.
0 Coordinate task work activities with CONSULTANTand project schedule.
0 Supervise Amec Foster Wheeler personnel activities to ensure compliance with contract
scope and schedule and proper charging of time against the contract.
0 Over-see activities of sub-consultants and service companies for compliance with
contract scope,schedule and budget.
0 Prepare monthly invoices with progress reports that include the following:
V Spreadsheet summary of budget,expenses to date,expenses for invoice period,
estimate to complete and estimate at completion,for each task assigned to Amec
Foster Wheeler.
Summary of work accomplished for the invoice period.
Estimate of percent of work complete for the invoice period,to justify fee earned.
Summary of outstanding issues to be resolved by the AGENCY and/or
CONSULTANT.
V Backup detail that include the name,direct salary rate and hours charged by date,
for each individual charging time to this contract,for the work period.
V Backup detail of all direct non-salary costs included in the invoice for the work
penod.
\'\\
17.2 Field Exploration Preparation:The following activities will be performed in preparation
of the subsurface investigation:
0 Prepare traffic control plans.
0 Apply for a ROW Use permit from the AGENCY.
0 Review the proposed improvements,visit the site,and mark potential exploration
locations
0 Notify the Underground Utility Location Center of the proposed drilling locations and
allow time for the utilities in the vicinity to be located with paint.
0 Schedule subcontracted private utility locater,traffic control,and drilling crew.
0 Prepare job safety assessment for the field activities.
17.3 Subsurface Exploration:In general,field exploration willconsist of drilling soil borings at
strategic locations along the proposed improvements.
0 Subcontract the services of a traffic control company to place signs,cones,and
flaggers to route traffic around the work area in accordance with AGENCYapproved
traffic control plans.
0 Subcontract the services of a drilling company to drill up to 20 soil borings.A trailer
mounted drill rig will be used to drill 5 to 20 feet below the ground surface.Drilling
depths willdepend on conditions encountered,but up to 5 days have been budgeted.
Samples will be collected of the pavement subgrade soils and at 2.5 or 5 foot intervals.
The depth of groundwater will be measured within the bore hole at the time of
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drilling.
0 Some hand explorations may substitute or supplement the drilled borings depending
on the access,utility conflicts,and location of proposed improvements.
0 In two of the boreholes,the drillers will install groundwater observation wells with a
flush-mounted steel monument.The other borings will be backfilled with bentonite
chips and quick-set concrete.
0 Amec Foster Wheeler will measure the groundwater in the observation wells twice
over the winter.
0 Submit selected soil samples to a subcontracted testing laboratory for measuring the
index and engineering properties of the soil.The following tests have been assumed
for budgeting but may be modified based on the conditions encountered.
o 30 moisture contents;and
o 15 grain size distributions (sieve only).
0 Prepare soil boring logs that summarize the conditions encountered.
0 Update site exploration plans to display the locations of the explorations.
0 Update the geologic profile with the additional boring logs.
17.4 Geotechnical Engineering:Perform engineering analysis in order to provide soil design
parameters and recommendations for the following purposes:
0 Foundations for signal poles and lighting poles.
0 Utility installation:trenching,support,and backfill.
0 Preliminary assessment of stormwater infiltration based on subsurface information
and correlation of grain size distribution.In-situ testing is not part of this preliminary
design scope,but may be needed for final design.
0 Pavements that have not been designed previously,such as sidewalks.
0 Backfilledretaining walls;at this time it is not known if walls will be needed.
17.5 Structural Engineering:Engineering analysis is anticipated for pole foundations in the
event that soft ground prevents the use of WSDOT standard pole foundation designs.Up
to two pole foundations may be designed,and up to two plan sheets would be prepared
to describe the designs.
17.6 Amec Foster Wheeler will prepare a Preliminary Geotechnical Engineering Report that
summarizes the findings,conclusions and recommendations of this study.A draft
preliminary report will be provided to the CONSULTANTfor review by the CONSULTANT
and AGENCY.Once review comments are received,a final preliminary report will be
submitted to the CONSULTANTto deliver to the AGENCY.
17.7 Meetings:Up to four (4)meetings have been budgeted.
0 Project Kickoff Meeting —After receiving a notice to proceed from the CONSULTANT,
attend a project kickoff meeting with key AGENCY and CONSULTANT design team
personnel.The purpose of the meeting is to discuss key elements of the SCOPE,project
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schedule timelines and critical path elements.This meeting is to be held at Renton City
Hall.
0 Design coordination meetings with AGENCYand CONSULTANTstaff.These meetings are
to be held at Renton City Hall.It is estimated that Amec Foster Wheeler willattend up to
3 meetings.
0 Internal design coordination meetings -Amec Foster Wheeler will conduct regular
internal design coordination meetings with key design team members and as applicable
Amec Foster Wheeler sub-consultants.
DELIVERABLES:
The following deliverables and delivery times are included in Task 17.
0 Completed ROW Use Permit application and associated trafficcontrol plan for drilling —
Delivered to the AGENCY’spermit counter within eight (8)weeks afterreceiving written
notice to proceed.
0 Two (2)CD’s with electronic pdf copy of the Draftand Final Geotechnical Engineering
Report and Signal Pole Foundation Plans —Delivered to the Agency within six (6)months
afterreceiving written notice to proceed.
TASK 18 —ENVIRONMENTALPERMITTINGSUPPORT
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 18:
0 The budget shown in ExhibitD assumes this task is eight (8)months in duration.
0 Preparation of all necessary environmental permits will be the responsibility of the
AGENCY.
18.1 The CONSULTANT shall provide documentation support to the AGENCY’sselected
environmental services consultant for the development of the environmental permitting
documents.These include,but are not limited to technical reports developed in Tasks
16/17/19,aerial maps,quantities,and figures.
DELIVERABLES:
The following deliverables and delivery times are included in Task 18.
0 Electronic pdf copies of aerial maps,quantities,and figures -Delivered to the AGENY
and environmental services consultant within eight (8)months (and when requested)
afterthe Notice to Proceed date.
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TASK19 -S 2 STREETEXTENSIONTRAFFICANALYSISAND 10%DESIGN
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 19:
The budget shown in Exhibit D assumes this task is six (6)months in duration.
This analysis will be included as an appendix to the April 2017 Rainier Avenue S —Phase 4
traffic analysis report ("April 2017 report”).
This supplemental traffic analysis assumes a preferred alternative has been selected for
Rainier Avenue S Phase 4.
The traffic analysis assumes two-way operations for the extension of S 2nd Street
between Rainier Avenue S and Hardie Avenue SW during both the 2022 and 2035 study
years.
For intersections along Rainier Avenue S,the analysis of existing 2016 conditions,2022
year of opening and 2035 horizon year will use traffic counts and forecasts from the April
2017 report.
The study will include AM,midday and PM peak hour analysis for existing 2016/2017,
2022 and 2035 conditions.
The AGENCYwill provide signal timing for the two intersections at Taylor Avenue
NW/HardieAvenue NW/RentonAvenue Extension and Hardie Avenue NW/SWLangston
Road/SWSunset Boulevard.
Survey and basemapping are not included in this scope of work.
Cost estimates for the S 2"“Street Extension are not included in this scope of work.
Thistask will provide a supplementary traffic analysis and a 10%Design Layout for the extension
of S 2nd Street between Rainier Avenue S and Hardie Avenue SW ("S 2nd Street extension").
Synchro/SimTraffic 9 traffic modeling shall be used for this task.
19.1 The CONSULTANTshall utilize the services of a traffic data company to perform 2-hour
turning movement counts at the following intersections during the AM,midday (1 PM to
3 PM)and PM peak periods.
0 SW Victoria Street and Renton Avenue S
0 Taylor Avenue NW/HardieAvenue SW and Renton Ave Extension
0 Hardie Avenue SW and SW Victoria Street
0 Hardie Avenue SW/SWLangston Road and SW Sunset Boulevard
19.2 The CONSULTANTshall utilize the services of a traffic data company to perform one (1)
seven (7)day traffic count on Hardie Avenue SW at a location south of SW 2nd Street.
19.3 The CONSULTANTshall expand the for the AM peak hour,midday peak hour and PM peak
hour existing conditions Synchro models from the 2016 analysis with signal timing
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19.4
City ofRenton
provided by the AGENCYand with traffic data collected.The analysis will analyze the
following 10 intersections:
SW Victoria Street and Renton Avenue S
Taylor Avenue NW/HardieAvenue SW and Renton Ave Extension
Hardie Avenue SW and SW Victoria Street
Hardie Avenue SW/SWLangston Road and SW Sunset Boulevard
Rainier Avenue S and Renton Ave Ext./Airport Way
Rainier Avenue S and S Tobin Street
Rainier Avenue S and Hayes Place SW
Rainier Avenue S and SWVictoria Street
.Rainier Avenue S and S 2nd Street
10.Rainier Avenue S and SW Sunset Blvd./S3rd Street
'~°9°."9‘S-"‘.‘>.
°"!‘-’!"
The following existing parameters shall added for each new study intersection to the
existing conditions Synchro models:
0 Distances between intersections
0 Lane approach info
0 Saturation flow rate as calculated by Synchro methodology
0 Lane width
0 Grade (%)
0 Storage length
0 Number of storage lanes
0 Detector information
0 Lane utilization factor for movements with two or more lane approaches
0 Heavy vehicle (%)
0 Signal timing
0 Pedestrian calls
The expanded existing conditions Synchro models shall be calibrated to match real-world
conditions using SimTraffic.Saturation flow rates shall use Synchro methodology which
calculates the rate based on adjustment to lane widths,grade,lane utilization,turning
movements and pedestrian-bicycle conflicts,and reflects changes for future conditions.
For the SimTraffic,a minimum of five (5)and maximum of ten (10)simulation runs shall
be performed for each existing conditions Synchro model.The results shall be averaged.
A 10 minute seed time and 60 minute record time shall be used for each run.The
SimTraffic results shall be compared with the traffic data collected to determine if the
model results are in line with observed traffic patterns and volumes.
The CONSULTANTwill analyze traffic operations for the 2022 and 2035 AM,midday and
PM peak hours.The analysis will use the 2022 and 2035 traffic forecasts from the April
2017 report to develop traffic forecasts with the addition of the S 2nd Street extension.
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AM,midday and PM peak hour Synchro models will be developed for the following
scenarios:
0 Existing Conditions
0 2022 baseline conditions
0 2022 with the S 2nd Street Extension
0 2035 baseline conditions
0 2035 with the S 2nd Street Extension
The following parameters shall be input for each scenario:
0 Distances between intersections
0 Lane approach info
0 Saturation flow rate as calculated by Synchro methodology
0 Lane width
0 Grade (%)
0 Storage length
0 Number of storage lanes
0 Detector information
0 Lane utilization factor for movements with two or more lane approaches
0 Heavy vehicle (%)
0 Signal timing
0 Pedestrian calls
19.5 The CONSULTANTwill recommend channelization,traffic control,and non-motorized
facilities for the intersections at Hardie Avenue S/S2nd Street extension and Rainier
Avenue S/S2nd Street.As needed,recommended improvements will be identified at
other streets or study intersections affected by the S 2nd Street extension referenced in
Task 19.1.
19.6 The CONSULTANTshall add the supplemental traffic analysis from Tasks 19.1 to 19.5 as
an appendix to the April 2017 report.The CONSULTANTshall provide a draft Traffic
Analysis Report for review by the AGENCY.Once comments are received from the
AGENCY,the CONSULTANTshall update the report and submit a final Traffic Analysis
Report to the AGENCY.
19.7 The CONSULTANTshall prepare a Conceptual Design (10%)Layout in AutoCAD format
drafted with an aerial backdrop of the 2”“Street extension from Rainier Ave S to Hardie
Ave SW and any proposed roadway improvement identified in Task 19.5.The layout will
show (plan view)roadway channelization,curbs,sidewalks,and signal pole/mastarm
locations that supports the findings and conclusions referenced in the traffic analysis.The
CONSULTANTwill include the 10%design channelization in the draft and final Traffic
Analysis as an appendix.
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DELIVERABLES
The following deliverables and delivery times are included in Task 19.
Two (2)CD’swith electronic pdf copies ofthe draftTrafficAnalysis —Delivered to the
AGENCYwithinfive(5)months afterthe Notice to Proceed date.
Two (2)DVD’swith electronic copies ofdraftSynchro models (total =15)-Delivered to
the AGENCYwithinfive(5)months afterthe Notice to Proceed date.
Two (2)CD’swith electronic pdf copies of the ?nal TrafficAnalysis and responses to
review comments —Delivered to the AGENCYwithin two (2)weeks aftercomments are
received fromAGENCY.
Two (2)DVD’swith electronic copies offinalSynchro models (total =15)—Delivered to
the AGENCYwithin two (2)weeks aftercomments are received fromAGENCY.
One (1)roll plot of Conceptual Design (10%)—Delivered to the AGENCYwithin six (6)
months afterthe Notice to Proceed date.
TASK20 -WSDOT COORDINATION
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 20:
The budget shown in Exhibit D assumes this task is eight (8)months in duration.
Only the intersection Rainier Ave S and 5 3rd Street will require WSDOT Project Analysis,
Channelization Plans,and Signal Permit approvals.
Thistask includes the effort required to attend introductory project review meetings with WSDOT
staff to provide project updates on the preferred roadway alternative and share the necessary
design files/reports to obtain feedback on the preliminary Rainier Ave S channelization plans,
review revisions to the Rainier Ave S/SWSunset Boulevard intersection,discuss the S 2"“Street
Signal/Road Extension,and Traffic Analysis findings.Additionally,the CONSULTANTwill prepare
a Project Analysis,Channelization Plans,and Signal Permit for WSDOT review and approval.
20.1
City ofRenton
The CONSULTANTshall prepare for and attend two (2)meetings with WSDOT.Design roll
plots and reports pertinent to the meeting will be provided.It is anticipated that the first
meeting with WSDOT staff will introduce the 10%channelization design in an effort to
identify issues of significance early on.The second meeting will be held after the 30%
design is underway and once items identified in the first meeting have been incorporated
The CONSULTANT will continue
coordination efforts with WSDOT between the two meetings via phone calls and email
into the most up to date channelization plan.
correspondence.
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20.2
20.3
20.4
CONSULTANTshall prepare WSDOT channelization plans that will meet current WSDOT
channelization plan requirements.This effort will begin once the AGENCYselects a
preferred alignment alternative and after the AGENCYreviews the Channelization Plans.
Once the channelization plans have been approved by WSDOT,the CONSULTANTshall
prepare one (1)mylar plan set for the final WSDOT submittal to WSDOT.
The CONSULTANTshall prepare and submit WSDOT Project Analysis in accordance with
current WSDOT requirements including required supporting documentation,deviation
requests,Basis of Design matrix,and design vehicle turning movement analysis.It is
anticipated that an approval will require four (4)submittals of the analysis.
The CONSULTANTshall prepare and submit a WSDOTsignal permit applications for new
and revised signals in accordance with WSDOT requirements.It is anticipated that
approval will require two (2)submittals of the applications.
DELIVERABLES
The following deliverables and delivery times are included in Task 20.
Two (2)DVD’swith electronic pdf copies ofthe Approved Channelization Plans,Project
Analysis,and Signal Permits -Delivered to the AGENCYafterWSDOTApproval.
TASK21 -ILLUSTRATIVEDESIGNAND URBANDESIGNPACKAGE
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 21:
The budget shown in Exhibit D assumes this task is six (6)months in duration.
Proposed urban design elements and plantings will utilize the previous phase of Rainier
Avenue as a template.
Thistasks includes the effort required to prepare an Urban Design Package and Illustrative Design
Layout of the preferred roadway alternative with the purpose of obtaining input from project
stakeholders during the development of the 30%Design Plans and to support the public
involvement effort with materials suitable for a community open house.
21.1 The Consultant shall develop an Urban Design Package which will include the following
illustrations:
Cl Illustrative Roadway Section
Cl Roadway Photo Simulations
Cl Decorative illumination and Bases
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21.2 The Consultant will advance the preferred roadway alternative layout to an Illustrative
Design Roll Plot showing the project urban design elements,plantings,and surface
features with colored hatching to better illustrate the design features along the corridor.
DELIVERABLES
The following deliverables and delivery times are included in Task 21.
Two (2)CD’swith electronic pdf copies ofthe draftUrban Design Package -Delivered
to the AGENCYwithin six (6)months afterthe Notice to Proceed date.
Two (2)CD’swith electronic pdf copies ofthe finalUrban Design Package -Delivered
to the AGENCYwithin two (2)aftercomments are received fromAGENCY.
One (1)Illustrative Design Roll Plot —Delivered to the AGENCYwithin six (6)months
afterthe Notice to Proceed date.
TASK22 -30%DESIGN
The following items are to be performed by the CONSULTANT,under this task.
Assumptions for Task 22:
The budget shown in Exhibit D assumes this task is eight (8)months in duration.
Alldrafting will be done in accordance with standards listed in Exhibit C.
For the purposes of this alternatives analysis the AGENCYis assuming this project qualifies
as a ”re-construction project”as defined in the WSDOT LAGManual.Therefore,the street
design elements will be subject to the requirements of the WSDOT LAG Manual,Local
Agency Design Matrices.
The AGENCYwill select a preferred roadway alternative before the 30%Design effort
begins.
The S 2nd Street Extension Design (Task 19)will not be included in the 30%Design
submittal.
Assumptions will be made in determining easements areas and locations for utilities,
slopes,walls,structures,and will be further defined in the Final Design Phase.
This task includes the effort required to develop 30%Design Plans,Estimates,and supporting
design analyses.
22.1
City ofRenton
The CONSULTANT will evaluate property access alternatives considering driveway
consolidation/sharedaccess,driveway relocations,and parking impacts/remedies as
appropriate..Address concerns raised during community open house meetings and one
on one property owner meetings.The Consultant will prepare a plan and profile for each
existing access along the project once the AGENCYhas confirmed the curb locations along
Rainier Ave S.Where existing access cannot be maintained,the Consultant will prepare
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22.2
22.3
22.4
22.5
22.6
City ofRenton
up to two alternatives with plan /profile sketches showing the new access,circulation,
and parking (assume 10 total sketches).The CONSULTANTwill summarize the findings in
a brief memorandum with plan sketches for review by the AGENCYand the selected
access alternatives will be incorporated in future design submittals.
The CONSULTANTwill develop cross sections of the selected roadway alternative and
evaluate relative impacts to stormwater facilities quality &quantity analysis,Preliminary
ROW Areas,and Walls
The CONSULTANTwill prepare preliminary construction phasing concepts for the
preferred roadway alternative.Traffic control requirements and construction sequencing
criteria will be analyzed and shown graphically on roll plot.The construction phasing
concepts will take into account information gathered during the utility coordination
effort,stormwater management,and requirements gathered from the WSDOT
coordination effort.No plans will be prepared until the Final Design Phase.
The CONSULTANT shall evaluate lighting performance using the AG132 illumination
model that shows lighting levels/uniformity consistent with the current AGENCY”s
illumination standards and that coincide with Rainier Avenue South Phase 3
Improvements.The CONSULTANT shall prepare a preliminary layout of the street
illumination system,include supporting calculations and lighting levels summarized in an
AGI Lighting Report.
The CONSULTANTwill develop preliminary/proposed ROW requirements and take areas
calculated that supports the 30%Design Improvements and the Preliminary ROW True
Cost effort in Task 15.Preliminary/proposed ROW and easement lines will be shown on
the 30%Roadway Plan Sheets.
The CONSULTANTshall prepare 30%complete drawings of the project.In general,these
plans will convey the proposed horizontal locations of the proposed improvements but
will not include construction notes,specific construction details,or vertical locations.It
is anticipated that the 30%Plans will include the following:
Sheet List
Coversheet
Sheet Index,Survey Control &Alignment Data
Legend and Abbreviations
Existing Conditions
Roadway Typical Sections
Roadway Details
Site Preparation Plans
(1 sheet)
(1 sheet)
(1 sheet)
(13 sheets)
(3 sheets)
(2 sheets)
(13 sheets)
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Roadway CLProfiles (13 sheets)
Drainage Plans (13 sheets)
Drainage Details (6 sheets)
Water Plans (13 Sheets)
Wastewater Plans (13 Sheets)
Illumination Plans (13 sheets)
TrafficSignal Plansand Notes (8 sheets)
Channelization and Signing Plans (13 sheets)
TOTAL=139 sheets
22.7 The CONSULTANTshall prepare a 30%Design Cost Estimate showing proposed pay items
and method of measurement.
22.8 The CONSULTANTshall prepare a draft and final Design Report outlining the existing
conditions,proposed project improvements,geometrics,and design criteria.The report
will include supporting appendices such as the Auto Turn Analysis,Draft TIR,30%Design
Cost Estimate,Traffic Analysis,Illumination Report,and Preliminary Cross Sections.
DELIVERABLES:
Roadway Plans (13 sheets)
The following deliverables and delivery times are included in Task 22.
Two (2)CD’swith electronic pdf copies ofthe draftAG!Lighting Report -Delivered to
the AGENCYwithin eight (8)months afterthe Notice to Proceed date.
Two (2)CD’swith electronic pdf copies ofthe finalAG!Lighting Report —Delivered to
the AGENCYwithin two weeks (2)aftercomments are received fromAGENCY.
Two (2)DVD’swith electronic pdf copies of the 30%Design Plans —Delivered to the
AGENCYwithin eight (8)months afterthe Notice to Proceed date.
Two (2)CD’swith electronic pdf copies and Excel spreadsheet ofthe 30%Design
Estimate —Delivered to the AGENCYwithin eight (8)months afterthe Notice to Proceed
date.
One (1)Cross Section Roll Plot and full/halfsize plan sets -Delivered to the AGENCY
within six (6)months afterthe Notice to Proceed date.
Two (2)DVD’swith electronic pdf copies ofthe draftDesign Report —Delivered to the
AGENCYwithin eight (8)months afterthe Notice to Proceed date.
Two (2)CD’swith electronic pdf copies ofthe final Design Report -Delivered to the
AGENCYwithin two weeks (2)aftercomments are received fromAGENCY.
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TASK23 -QUALITYASSURANCEAND QUALITYCONTROL(QA/QC)FORDESIGNPHASENO.3
This task shall involve CONSULTANTstaff to review and control the outgoing documents through
a process of Quality Assurance and Quality Control (QA/QC).The following items are to be
performed by the CONSULTANT,under this task.
Assumptions for Task 23:
23.1
23.2
23.3
The budget shown in Exhibit Dassumes this task is eight (8)months in duration.
Two (2)audits assumed for the purposes of this scope.
QA/QCPlan -The CONSULTANTshall prepare and submit to the AGENCY,a QA/QCPlan
for deliverables identified in Tasks 13 thru 22.The QA/QCPlan shall include the names,
titles and roles of those individuals designated to review the deliverables prior to formal
submission to the AGENCY.The QA/QCPlan shall include check|ist(s)to be completed by
the reviewer(s)upon completion the reviewls).
QA/QCReviews -The CONSULTANT shall schedule technical discipline review,lead
designer review,and principle review of the deliverables.Technical discipline reviews
shall be performed while the detailed technical work is in progress (e.g.computations are
completed,development of plan sheets,etc.).Lead designers shall review specific
products such as drawing sets,reports,specifications,technical memorandums and other
documents requiring the seal of a licensed professional engineer prior to submission to
the AGENCYper WAC 196-23-020.Principle reviews shall be performed for an overall task
when and as defined in the QA/QCplan.Such reviews shall be performed after project
packages are assembled and before they are submitted for review to the AGENCY.QA/QC
efforts and reviews shall include the work performed by the CONSULTANTand their
subconsultants.
QA/QCAudits -The AGENCYmay perform periodic audits of QA/QCcomments and
responses generated from technical discipline reviews,lead design reviews and/or
principle reviews.The audit(s)will occur at the CONSULTANT’soffice(s).The AGENCYwill
notify the Consultant of audit(s),up to one week in advance.The AGENCYwill coordinate
with the CONSULTANTto schedule the date,time and office location of the audit(s).
DELIVERABLES
The following deliverables and delivery times are included in Task 23.
CityofRenton
QA/QCPlan in pdf format-Delivered to the AGENCYvia e-mail within two (2)weeks
afterthe Notice to Proceed date.
Page 24 of25 KPG
Rainier Ave S —S 3"St to NW3"’PI
Supplement 2 10/2/2017
AGENDA ITEM #1. a)
ADDITIONALSERVICES
The AGENCYmay require additional services from the CONSULTANT.The scope of work for
additional services will be determined based on anticipated or unanticipated project needs or
other considerations at the sole discretion of the AGENCY.This work may include items identified
in the current task authorizations as well other items,which may include,but are not necessarily
limited to the following:
0 Final Engineering Design Services
0 Right of Way Acquisition and Appraisal Services
0 Additional Surveying Services
0 Engineering Support During Construction
0 Other services not specifically referenced in this scope of work
These services will be authorized under a future contract supplement if necessary.At the time
these services are required,the CONSULTANTshall provide a detailed scope of work and an
estimate of costs.The CONSULTANTshall not proceed with the work until the AGENCYhas
authorized the work and issued a notice to proceed.
CityofRenton Page 25 of25 KPG
Rainier Ave S -S 3"’St to NW 3”’PI
Supplement 2 10/2/2017
AGENDA ITEM #1. a)
KPG Exhibit D
CONSULTANT FEE DETERMINATION
SUMMARY OF COST
City of Renton
Rainier Avenue S -S 3rd St to NW 3rd Pl
Supplement 2
Direct Salary Direct Salary
Classification Cost Total Hours Total Cost
Senior Engineer $84.13 50 $4,206.50
Project Manager $64.42 385 $24,801.70
Survey Manager $72.84 4 $291.36
Project Surveyor $47.12 40 $1,884.80
Sr.Proj Engineer/LA $59.05 880 $51,964.00
Sr.Dsn Engineer/LA/Surv $43.77 1719 $75,240.63
Design Engr/LA Tech $28.65 940 $26,931.00
Technician $38.70 247 $9,558.90
Clerical $30.96 56 $1,733.76
DSC Subtotal 4,321 $196,612.65
ICR Cost (Include Salary Additives)
ICR x DSC of 131.49%$196,612.65 $258,525.97
Fixed Fee (FF)
FF Rate 30.00%$196,612.65 $58,983.80
DSC Total $514,122.42
Direct Reimbursables
Mileage $2,097.20
Amec Foster Wheeler $84,839.99
GeoEngineers $19,405.65
Larson Land Co $36,850.00
IDAX $2,200.00
Reproduction $250.00
Reimbursable Total $145,642.84
Total Amount Supplement No.2 $659,765.26
MR Allowed $100,000.00
MR Previously Authorized $47,420.92
2 MR Allowed -MR Previousl Authorized $52,579.08
(1+2)Total Amount Payable Supplement No.2 $712,344.34
City of Renton Date:10/03/17
AGENDA ITEM #1. a)
EXHIBITD
FEE SUMMARY
0 Architecture 0
Landscape Archileclurc
0 Civil Engineering 0Project:City of Renton
Rainier Ave S -S 3rd St to NW 3rd Pl -Supplement No.2
10/03/2017
Description Estimated Fee
Task 12 -Project Management for Design Phase 3 $41,794.30
Task 13 -UtilityCoordination $17,924.61
Task 14 —Storm,Water,Wastewater $52,034.31
Task 15 —Right of Way True Cost Estimate $44,840.29
Task 16 -Linear Corridor Haz MatRepor1 $25,747.98
Task 17 —Preliminary Geotechnical Engineering Report $91,110.42
Task 18 —Environmental Permitting Support $5,743.37
Task 19 —S 2nd St Extension TA and 10%Design $43,186.20
Task 20 —WSDOT Coordination $42,407.34
Task 21 -Illustrative Design and Urban Design Package $20,833.59
Task 22 -30%Design $233,719.79
Task 23 —QA/QC $40.423.06
Total Estimated Fee $659,765.26
City of Renton
RainierAvenue S—S3rdSt to NW 3rd PI Page 1 of 7 KPG
Supplement 2 10/03/2017
AGENDA ITEM #1. a)
NSwxaaxarmaxA.0N$5NEmEm3Q:mEE...i25..mEmmao:<§<§__akSzrmm356:.=:..mN»NEN25mew.Nana_a..enneonc38.in»2.$«.E..._s_2:s=;2.§2_.Sm.ma.a._x»»_€2.<_e_£.NaoaoaucaceaaN.,:o_£>.u§mEN.§.EE8u..§E.2._§.<Z.$.N$.NN$N,&N..:59aN.aaN,oN.No5%:.3523.5we8,9...”»mmmm.Nu..Noo9DoN.aNa$335..§.8e:Emmugs.m2$.23m3,EmW;lNao._ami“.We..‘1.[._No.A.?wsam23_N=o<.5s.m«S.‘ta..862man‘mm.mN_NaaNao5oNc.,u>=_mu.u_.3é<Eu.ux23weSS”»muN2NN.NN.,o__aoNN.Nozusom3:259:gmN2.a..%..“x‘‘Wmm,»m$M?“mN._coouieamum:\oaumm_.6_>oKzosuma1tone::2Nu::.u_:au:21..2xi»nN.e:.3»N333«SNum<_ae3_s3e29Eu...in»83s.:»mNE.E5522:..3.nunnonxoN_n.m§_s_£Euuwu“NmanN2SNoqa..oa|uu\.“\aaNxJoi!230.5.332E;:o__Eo_u¢%.m_‘E.NwN.nNIn5%....:.N,.«NaN.co«9eca:265532..._Eo.2_,:w«.28.2”u2mm.«N.Noo,Noa,aaNa£8_.ZN.&<222mm3:Ewmta»mm»mm?.21Nwt!«NuoaEe[19.oNe‘‘.5£m.«.m_..?..m,._am“«.3cam?.2$_,2.N5uoaoaaNo5.82m3am3..:..._:w:3oz...>153E9:.3.32.—n.w3.NmN—Na.m_Sa.mN72.2._9u_a«Ne.53..2.»8.mN«N2.18.2gzouxuuauumA3593u2nm:.aE.uxmamaNmK...N8N8?Q.....oNa.9._.uu::??55....§2:€;_u£.».:.,£3siusumN13.33mE‘N3N33onoo.o3.53::=55;<3:9;mu:u£;E>EsaumISnvmm.um‘85En»§w‘\:¢m.‘N“nu‘‘‘N1‘‘a1“11‘‘m:‘_.n.u‘—1E.NmN.m»NNN.2.NwowNumocNN.usumEn.§_N_._u_~o53oN1E3.5.:n:3~23.E3w~_ooN,a2§.._£s..om_5Euu«=u_2a?xza?Ni.wm.E,m.w‘‘‘AM...nE.,~\l...N_,N1MuoaNa,.._.s.____E..au.:3mgIm§.m.1‘.£!s£=>>..£u.s.E::m.2ii3.3%:mN23Sm.»25N3ae22_NNaeEo.23id8.:N»N22:2E.,8.2a3..$..aN§u_nnm=EE_uK3mmaWam»End:_‘F.Nx.3N1.uXN‘a«Nwcom‘a..a=?w5m.5E.5.;a..%u.z\:.232.»N3.3382NNaaE5No_.NoE_a.2..§u2.5NEEENN»Rm.9:...8..NNa_N.o2<cuNn:_=.._2EsauEN233E52::o=~.._Enuub_=5.2in»3.35»»Nam...News33.an«Ne232....93N.53:2»863nN2%Ecionxnoioum.?uanxuu_nmw3AE_uKwmStunm$w.N.33.$3.atDam.SScaNaN39:50:._£wcw,>ucom(3265gm2....3=__uu:—uu_En.n.N.‘m.,.m2J»NE.23N:5NS2NW‘Na‘\oc“:.o‘!.,5«N,c1.,‘‘\9.aa.e_>_.=.a:VNN..2.22.N5...SE5:;SNNa_.«Noa3.N,.s;_z2.=mEa.§_2_E8u.s.__2:_.._2u<_.N.n32..=m_3aS.._§Em::_2.uu_e._N_.N..3.»____...:o.~:233.3.:8.8...ca:_8.8w.53n$..N»R».aNoam15.?o79%»N3...»_2.:a=_.e.......525,zenEsc?osea35.05....5.2..E2...»2...25»5F§m.3-5:saga:..8.._o.muaicunan.3.»_:u..m3..9.mat65.5....E5vainBaum,cuwunE5in.m2m.52.u.«E_:m=3:.21._p=w_._u...u_u.u.n,....NL.E...B.Ee<.2332NE!E_._..=.w.EEn>>Z2.mEnm..ma=:w><.a_=.§50RHUH,__..§_3as“.:_ED:m_xxmm._.<s_:.mmmun.n_z<~50:AGENDA ITEM #1. a)
t?xn?zN.=uE...i§m92EEn322GEnm.mm=:w><.mEE&.AEmumma55m:ea$52.2»=mn.Nuh}:Ge;8.en8.S3eaouEekii.uu2%.2=§E..anun.“$.33u_n:se..az2,33mas39¢Emacmam3an3..aucSEaxSanam>:n:m:_N._«u:m~.m.»39;$333.V:ouS«N«Naoaa353$:m_muD?e:ZNamen...=m_..n:35E.»:m_3au>=E.m..___.Rxuuk..n.Sv.~v»3—.—u_£ahin»awe:»mSun5..:.,o....m2.mum.39.3.»u_nmm=.AE_vKmndnom»Em2:an_1ooE52aa.___E.£:«=m_mSam:.3w....«~m.m_»EC33So,»E.«ma3eaco53:33»:?___.EEe?in.aom.:1.«.&:m_uiBungSN2:3N.».3.,-N,m$5.8.e«Na3Eoo5Si.§..u..._._2oSawsNE5%»$9..oaw??‘mm}(mlao.\u‘xEEl:“‘noa.1..1\a11.ii!‘‘S_.!_§8u»on_m>>Eu.s_.2._.:3oSaws.2in»e~.uE.3nmmué23"«mug.invanamcan_an..eone.53.35.2.33»2.22:2,.;.§.2:.Em.momcnaxuo_n?=a§ummo33.m:b.N£3.3.»atoE33Euomo.aa.n_«3._SSu«.2E3~w.m¢.mamiSN.»ElSq.E3aooaa=o&m2$n:<é_E:E.__:wemm?m...u3..Eva$3aneoe2woawaE_?E2E.3u¢.§.§_E§.G3,3.32m5:Eva39NSeo98aoao9m.1.2<us!»sasm..B33%nW3.Rm.33vsaaaE_acooog22<Eu::a_.aEuusuamnEdmmmWE:m:.3“‘‘Muo‘l:no~_ct‘!.c‘umtl‘Wu‘ix‘a1‘1Vr:__._&$5«.3S$«m3SNmt..aaa<_aooco2.s..o_E.E52...,.__.=::2:93::3E:5.5_.._2xm.mE;m.2V...»~n.n§.m.Sc:3E:.~mmaNao3aue..a_£oC.n-».nn5....2:z6§.mo=.non.223x»o_n~2.5E;m59$»m3mamaStu«mammaBoaawc_§a._w=..;2:2:8on_m.5=_E:s=m:2:2E..m__._=.__.§.__..5E.::_>:m.E.:1...552.;wEN.33”$33eoo3_2oaN.a.58.flmwwvmi»_wSun.2=;ouxuuEcom.nuwcoaxouEum=.nE.om%mn:3.‘aswoa‘.ooN‘oo91is\\.a.§_aauu=waxN:‘36¢‘.m3,«Nuin0.oGOvNaOVG(amok53.0000.».3.3.3manum;32Eoao2moooo...Eo9._9.mEzuamat.moooaoDaoa9o.oa...=_a2._9.m6&8...1:.nOCauoDca0=uo0.B;Eo_axmountamnnm.n.\._;Em»:.munRmVaODncaaqo.§.£o_axm20.“.NF..na,c.auaouaooaoa.§uzu%wEa.§.u=s:=.u.§_.E:_:=.a<1:Eauz§:=__._.m_E_=..uu:aob~=_=.__£._.2fl__A_alum:3>xmin.E8.3...es:,8.3»2.9..w3.5n_F9«3%n_«iva_enda_9.5n_at:oE._....E_oz?ukw‘Eemunoeaao52533.05:.:8»5S?aum3.§§m3>o>5W.3-=u_2.52:-E3-anew._o__n..unon.31.*E62..Ecm35.m.12..Ezam2...:seam_.538.:u:m:3.mcan_Iu9FIuu?ancnm5392.35o.2::H.a:.1—.9.58._u.<¥_..u::i._ou=:«u_Ea.<oMVAHUHn_tmixm2.53::N.=!=u_._.=.m._mEn>>Z9.«WEnw.ma:=a><SEEKEzéz336?lo...m..<s_:.mmmumnz<~50:AGENDA ITEM #1. a)
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CityorRenton
Rainier/lvenue S-S3rd St to NW3rd Pl
Supplement 2
EXHIBITD
HOUR ANDFEE ESTIMATE
Project:Cityof Renton K P GRalnlerAveS-5 3rd St to NW3rd Pl -Supplement 2 .,\,¢.,;.¢....,..¢.
10,03,201-I Landscape Architcctum
0 Civil Engineering 6
Reimbursable Breakdown
Task 12 -Project Managementfor DesignPhase 3
Mileagegest.1600 milesx 0.535 centslmile)S 856.00
Regroduction S -
Task 12 -Total 5 856.00
‘Bit!-_%Lv_E.<M!i£‘§!i°!!,.-7'_._.
__W 7
Mileage,(es_1.400 milesx0.535 cents/mile)
I I i_i _V_i_W_
7§,2174.00
,_,,,,R_epr9ét1c_ti9n
,_______,__$__,_
-
Task_r14-storm.Water.Wastewater
H
"Mileage(7e§1.,800_n1ilesxio.5i35cenlslrnile)
Reproduction
Task 14 -Total 5 428.00
Task 15 -Right ot Way True cost Estjljrtato
W 7 i _Mileageigest.400milesx 0.535 cenlslmile)
_____§__g14.oo
..,_B¢p_r9_du9tion .1 1 1,,__._§_,__-
Larson LandCo S 36.85000
Task 15-Total 8 37,064.00
Task 16 -Linear Corridor HazMatRegan
Mileage(est.100 milesx 0.535 centslmile)5 53.50
W?productiogt .7 1 ,1 ,,_,,A____,_
-
Geoengineers S 19,405.65
Task 16-Total 8 19,459.15
'[=!_S1‘1Z-jretiminarvt ‘399_!&¢_b!!i=_3|EnsineerineRBPOI1 ._1 1 __7
__i I
Mileage_(es_t._200milesx 0.535 cents/mile)
H W ___I 7
__$__,107.00
Reproduction S -
Amer:Foster Wheeler S 84.63999
Task 17-Total 3 84 946.99
T359!1‘?,-E“Vi'°"m°"‘3J,[’9!I'??!i!l9,5¥PP°“
Mileage
Reproduction'
Task 16-Total 3 -
Task 19 -S 2nd 51 Extension TA and 10'/.Design
N 7 Mileagg(§_t.V_1070miles2;0.535 centslmile)
H I I I
_3 53.50
Reproduction S -
IDAXData -Traf?c counts 8 2,200.00
Task 19-Total 3 2,253.50
Task 20-WSDOT Coordination
_Mileage (est 120 mi'§§_*.&5£-'?°Ll-“-/'_"ii°)7 ,_,,,,,.§,_ii-£0,Reproduction (1 FallS_iz_e_yl1lai?an Sgt)__7 i __S
W i i 2750.005.
Task 20-Total 3 314 20
Task 21-IllustrativeDesign an5_1_Ur1:anDeslgn_Package
Mileage 11 S -
Regroduction S -
5 .
Task 21-Total 3 -
Task 22_-_30'/.Design
Mileage(esl.zoomiles x9.535gggjgsigigre)1 ’W5;_107.00
Reproductio_n_
I rm’,____§,-
5 .
Task 22 -Total 5 107.00
I3_§_*_2§,-QNQC
__
_i
Mileage
__W __H _V§i_V_
-
W 7
Reproduction
I H H _I ,__W§___N -rs.
Task 23 -Total 3 -
TOTAL REIMBURSABLES S 145,642.84
Page 6 of 7 KPG
10/03/201 7
AGENDA ITEM #1. a)
EXHIBITD
Employees Title DSC OH (131.49%)Fee (30%)Rate
Nelson Davis QA/QC Manager $84.13 $110.62 $25.24 $219.99
Paul Fuesel LAManager $84.13 $110.62 $25.24 $219.99
Jason Fritzler Project Manager $64.42 $84.71 $19.33 $168.45
Nandez Miller Engineering Lead $64.42 $84.71 $19.33 $168.45
KirkSmith Stormwater Lead $60.22 $79.18 $18.07 $157.47
Ray Edralin Stormwater $47.12 $61.96 $14.14 $123.21
Michael Lapham TrafficAnalysis Lead $46.88 $61.64 $14.06 $122.59
Jan Ciganik Signal/Illumination/ITS Lead $56.97 $74.91 $17.09 $148.97
Karina Franada Roadway Lead $43.27 $56.90 $12.98 $113.15
Nelle Alexander UtilityLead $41.71 $54.84 $12.51 $109.07
MikeBowen Survey Lead $72.84 $95.78 $21.85 $190.47
Ron Reichel ROW $47.12 $61.96 $14.14 $123.21
PhilAdams Survey Field $37.98 $49.94 $11.39 $99.31
Karen Weisser Survey Tech $37.50 $49.31 $11.25 $98.06
Chris Johnson Survey Tech $30.77 $40.46 $9.23 $80.46
Elizabeth Gibson Landscape/Irrigation Lead $54.57 $71.75 $16.37 $142.70
Phuong Nguyen Urban Design Lead $41.35 $54.37 $12.41 $108.13
John Davies Traffic Engineer $45.91 $60.37 $13.77 $120.05
Blake Costa Signal/LightingEngineer $30.77 $40.46 $9.23 $80.46
HidemiTsuru Signal/Lighting Engineer $44.59 $58.63 $13.38 $116.60
EmilyLogan Roadway Engineer $30.77 $40.46 $9.23 $80.46
Bryce Corrigan Roadway Engineer $28.85 $37.93 $8.66 $75.44
Coreen Schmidt Landscape Arch $37.26 $48.99 $11.18 $97.43
Judy Johnson Landscape Tech $27.88 $36.66 $8.36 $72.90
Yaxin Shi Landscape Tech $24.97 $32.83 $7.49 $65.29
Danielle Winklemann Admin $32.21 $42.35 $9.66 $84.23
Terri Simms Admin '$29.71 $39.07 $3.91 $77.69
MichelleTorres Admin $20.43 $26.86 $6.13 $53.42
Vonnie Stockman CADTech $39.90 $52.46 $11.97 $104.33
Kelly Manager CADTech $50.12 $65.90 $15.04 $131.06
City ofFienton
Rainier Avenue S-83rd St to NW 3rd PI Page 7 of 7 KPG
Supplement 2 9/29/2016
AGENDA ITEM #1. a)
(1/E K K.JONSO
Transportation Building
310 Maple Park Avenue S.E.
P.O.Box 47300
Olympia,WA 98504-7300
Washington State
Department of Transportation
Lynn Peterson 360_705_70o0
Secretary of Transportation 117;1-300-333-5333
www.wsdot.wa.gov
August 6,2015
KPG,Inc.
753 -9”‘Avenue N
Seattle,WA 98109-4309
Subject:Acceptance FYE 2014 ICR —Risk Assessment Review
Dear Mr.Jason Fritzler:
Based on Washington State Department of Transportation's OIVSDOT)Risk
Assessment review of your Indirect Cost Rate (ICR),we have accepted your proposed
FYE 2014 ICR of 131.49%.This ICR acceptance is in accordancewith 23 CFR 172.7
and must be updated on an armualbasis.This rate may be subject to additionalreview
if considerednecessary by WSDOT and will be applicablefor:
El WSDOT Agreements
El Local Agency Contracts in Washington State only
Costs billed to agreements/contracts will still be subject to audit of actual costs,based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review.Any other entity contracting with the ?rm is
responsible for determining the acceptability of the ICR.
If you have any questions,feel free to contact our of?ce at (360)705-7104 or via
email consultantrates@wsdot.wa.gov.
gards;
s Of?ceanager,Consultant Servi
EKJ:kal
Acceptance ICRRiskAssessment Review
AGENDA ITEM #1. a)
L77 Washington state
Department of Transportation Memorandum
May 13,2014
TO:Stacie Kelsey,LocalPrograms
FROM:MarthaRoach,Agreement ComplianceAudit Manngce?
SUBJECT:KPG,Inc.IndirectCost Rate for ?scal year end December31,2013.
We have completedour desk review of KPG,Inc.IndirectCost Rate for the above
referenced ?scal year.The reviewwas completedat the request of WSDOTNorthwest
RegionLocal Programs.We reviewedthe documentationsupportingthe rate for
compliancewith criteriacontainedin the Federal AcquisitionRegulations(FAR),
Subpart31.Ourreview includeda sitevisitto the ?rm.
Basedon ourreviewwe are issuingthisrnernoestablishing KPG,Inc.IndirectCost Rate
for ?scal year ending December31,2013,at 131.49%of directlabor (rate includes
0.14%FacilitiesCost of Capital).KPG,Inc.provided a FI-IWACerti?cate of Final
IndirectCosts indicating all costs includedin the indirect cost rate scheduleare in
compliancewith FederalAcquisitionRegulations (FAR),Subpart 31.
Costs billed to agreements willstillbe subjectto audit of actual costs,based onthe tenns
and conditionsof the respective agreement.
Thiswas not a cognizant review.Any other entitycontractingwiththe?rm is
responsiblefordeterminingthe acceptabilityof the IndirectCost Rate.
If you have anyquestions,feel free to call me at (360)705-7006 or via email at
roachma@wsdot.wa.ggv.
Cc:Steve McI(erney
File
DOTForm700-008H’
RnvllodMD
AGENDA ITEM #1. a)
Certi?cation of Final Indirect Costs
e FirmName:nee.inc.
IndirectCost Rate Proposal:131.497:»
Date of Proposal Preparation(mm/ddlyyyy):03/11/2014
FiscalPeriod Covered (mmlddlyyyyto mm/ddlyyyy):o1Io1I1ato 12l31l2013
I.the undersigned.certifythatl have reviewedthe proposaltoestablish ?nal indirectcost rates
for thefiscalperiod as specifiedabove and to the best ofmy knowledge and belief:
1.)Allcosts includedinthisproposal to establish?nalindirectcost rates are allowablein
accordance withthe cost principlesofthe Federal AcquisitionRegulations(FAR)of title48.
Code ofFederal -Regulations(CFR).part 31.
2)Thisproposal does not includeany costs whichare expressly uneliowehleunderthecost
principlesofthe PAR of48 CFR31.
Allknownmaterieltransactionsor events thathave occurredaffectingthe ?rm's ownership,
organization and indirect cost rates have been disclosed.
'.
Signature:
Name of CertifyingOfficial‘(Print):NelsonDavis
Title:President
Dateof Certification(mmlddiyyyy):0511212014
‘The “CertifyingOflioielf’must be an individualexecutiveorfinancialofficerof the firm at a level
no lowerthan a VicePresidentor chief FinancialOfficer.or equivalent.whohas the authorityto
represent the ?nancialInformationutilizedto establishtheindirectcost rate for use under Agency
contracts.
Ref.FHWADirective4470.1Aavailableon lineat:
:1!.wa.dol.o/e sre elde vs rer ‘I ah
O/H Certi?cation;Nov 2010
AGENDA ITEM #1. a)
KPG.lnc.
Indirect Cost Rate Schedule
For the Year Ended December 31,2013
Financial
Statement Accepted
Descrigtlon Amount KPGA91.WSDOTAll].Rel‘,Amount %
DirectLabor 55995989 311,000 A 33,006,989 100.00%
IndirectCosts:
FrlngoBenefits
VocationPny $280,666 31,719 8 $282,384 9.39%
SickPay I18,058 191 C 118.249 3.93%
HolidayPay 177,603 534 D 178,137 3.92%
PayrollTaxes 450.022 450.022 14.97%
HealthInsurance 280,484 280,484 9.33%
Workers‘Comp.Insurance 9,344 9.344 0.31%
ProfitSharing(401-k)‘28,606 28.606 095%
Bonus 175,050 ($175,050)0 0 0.00%
CommuterPasses 3,930 3.930 0.13%
Total Fringe Bene?ts $1,523,765 52,443 ($175,050)51,351,157 44.93%
GcnernlOverhead
Indirectlabor $986,393 $28,770 E $1,015,163 33.76%
Bid6!.ProposalLabor 302,427 302,4‘.!7 10.06%
BusinessLicenses 2,017 2.017 0.07%
LifeInsurance(KeyPerson)18,593 (18,593)1-‘(0)0.00%
DisabilityIncomeProtection 53,620 53,620 1.78%
AutoAllowances 46.981 (346,981)P 0 0.00%
ProfessionalDevelopment 17,690 (708)Q 16,982 0.56%
ProfessionalRegistrations 5,425 (355)R 5,070 0.17%
EmployeeWelfare 38.888 (21.429)(3.837)G,8 13,623 0.45%
Recruitment 832 (832)H 0 0.00%
OutsideTemp Services 2,052 2,052 0.07%
PayrollServices 2,741 2,741 0,09%
Rent 547.4113 (331,471)1 216.017 7.13%
Ulililies 37,005 37,005 1.23%
Janitor 28,990 28,990 0.96%
Repairs&Maintenance 70,173 70,173 2.33%
1'1‘Repairs6;Mnintenanoe 4,790 4.790 0.16%
DenseExpense 564 564 0.02%
OllieoSupplies 93,852 (2.948)1‘90.904 3.02%
Copier&PlotterSupplies 13,660 13,660 0.45%
1'1’ComputerSupplies 13,962 13,962 0.46%
PrintingGr.Reproduction (1,842)(1,842)0,06%
Ptiblionlions 2.404 2,404 0.08%
Memberships&Organizations 13,465 (3,160)U 10,305 0.34%
Aeoountingatlegol 10,896 (9.125)I 1,771 0.05-/.
BankCharge 1,004 1,004 0.03%
LateCharges 36 (36)K (0)0.00
'l'elecom1mn11cations 112.323 112,323 3.74%
Postage81.Delivery '4,330 4,330 0.14%
11’LeaseExpense 100,892 100.892 3.36%
AutoMaintenance&Registration 27.410 (27.4l0)V (0)0.00%
Ptnidrtg8:Tolls 12,878 12,878 0.43%
Travel 10,518 (1.145)W 9,372 0.31'1’:
Meals -13,194 (43,194)X 0 0.00%
BusinessInsurance -87,151 87,151 2.90%
Interest 11,463 (11,468)Y 0 0.00%
BusinessTaxes 231.073 231.073 758%
Marketing Repmdiiotioti 232 (232)1.0 0.00%
WebsiteDevelopment&Maintenance 1,900 1.900 0.06%
Business1-Ztitenainrnent 3,303 (3,303)M 0 0.00%
Confercnoes 15,774 (600)Z 15.174 0.50%
MarketingTravel 1.114 (1.114)1.0 0.00%
MarketingMeals 8,084 (8.084)L 0 0.00%
PoliticalCotttributioitalPublicRelations 6,000 (6,000)L 0 0.00%
ChmitablcDonations 4,994 (4,994)N 0 0.00%
AGENDA ITEM #1. a)
KPG,Inc.
Indlrect Cost Rate Schedule
For the Your Ended December31,2013
I-'1mme!nl
Statement Accepted
Dcgcrlntlon Amount Kpc Ad],WSD01’Ad].Ref.Amount '/.
Depreciation l20ll'll 120.17I 4.0096
Total GeneralOverhead $3,116,912 §$316.M1!‘$141,806!S‘2.$98l66S 86.42%
Total IndirectCosts8:Overhead $4,640.67’)§$373;9')8i Q3l6‘8$6)519351552I3l.3S%
IndirectCostRate (Les:FCC)154.90%I4I.89%lJl.35%
FacilitiesCostofcapitnl $4330 $4.l30 0.14%
$4,644,807 ($373,998)($3l6,3S6)83,953.95!
IndirectCostRate (Includes FCC)I31.-I9’/o
KPG,Inc.-ReviewedandAcceptalBSS/I3/2014
"IndirectCostRatestilltulgleclla W.S'DOT/mdil"
AGENDA ITEM #1. a)
EXHIBITE SUB CONSULTANTCOST COMPUTATION
EXHIBITG1 -SUMMARYOF COSTS
Geotechnical Study
Rainier Avenue South Phase 4 -Supplement 1
Fienton,Washington
Amec Foster Wheeler Environment &Infrastructure,Inc.
DIRECT SALARYCOST (DSC):
Task Classification (AMEC Class Code)Hours x HOUFIYRate =Cost Task Total
Principal Geotechnical Engineer (624 to 625)9 $72.63 $653.67
Associate Engineer (620 to 623)115 $66.85 $7,687.75
Senior Geologist!Engineer (616 to 619)137 $44.40 $6,082.80
Project Geologistl Engineer (614 to 615)26 $39.57 A $1.028.82
Stafl Geologistl Engineer (611 to 613)81 $32.10 $2,600.10
CAD Drafter (517)32 $31.52 $1,008.64
Clericall Word Processor (808 to 809)38 $26.06 $990.28
TOTAL DSC 438 $20,052.06
OVERHEADCOST (OH COST -including salary additives):
OH Rate of 1.60 x DSC 1.6 x $20,052.06 =$32,083.30
FIXEDFEE (FF):
FF Rate 010.31 x (DSC)0.31 x $20,052.06 =$6,216.14
REIMBURSABLES:
Field Expenses (mileage,equipment.etc.)$717.50
Subcontract Expenses (0%mark-up)$25,771.00
TOTAL REIMBUFISABLES =$26,488.50
TOTAL $84,839.99
AGENDA ITEM #1. a)
mm.m8.§mmm“.om._.<s_:.mm4<._.Ohmmadmmmono.59.ma:émEexec_.R.mNmmmm.§:w.oE:.o2Sm_m_oS:mWWmmwgaxm_M—O_D:wGuammgemmmamawmm?m«mamw55:mKQNNwNew...w.23um:%:5_m_o._.93mSmmmsa95mm—mm$3mBumwmommHomeX8.0HHEmmommm«mm;w:0;m8;m33mmmmmmcomm.wSo;m83XomonIOmmodmm26mmoo;m83wmmo;mmmqwmmam.»w33m:89>_m_mm§:_9ownnow8an53BF3.m303.8.8msozE229E2.0E;on?5;,m9___mos_mmzzousmtZWV4‘:85.2;DNN1m_:o.:EouSmsm.G.ucoammmmmm..M.mESN:89$5m.._:o%mQC5Vcvmmm9m_EmcwEamaamion9mm9.339%Ssaucao.Eonm::mmc_m:m_m:.=o::wm.n—omN...ev.._r_aEw>...Q_gsvmorcczQmN:_m:__.::w_m2,E§mmuNuanncm%zucm=;5«.NNVSmNu._o__r6E5.youm::umc_m:w_mo_::uw.ow0«.5cum9mwzoaocwwasu_mo_ommSmam?o.v«.Nwwacam_oacsww.>5_Eon3anawmwm85.3om2Sno.Em5.as.:o_.Eo_mxmwumtsmnzmn.n—oON9mM.0.m:o__mu9:O=m.9Qxm{£2mmQNVmVmmmm:_mm:m.0“>EQ<.m:m_n.5:200u_:mE:o_.ER_mEu_o_u_«.2mmmE.uam=uE_u_o.n_EwmmE_u_o>ErmWVVw—aamm_uEEoun_..mucm.om:COQ:o_.w:m__EU<«um._~:oU:22:2.8.8m~58Emo,Smamovimmgmwmmw?m:o...§a8Q«at:3».mm.>fenobo%;%%s%,~.%s%sW/MmeN._w_mwEs%%%%agen35,_Bm8./J9/(Waxmicanowoe,m..w.vGwoveax09%..Aaw190/10/ea;aaxxuwEmgDJIs9m.amo./9w/oI»».0/Qo4o4ooEaww?mu..mQmm?i3:5:E:E._xmEncmEtcomrun—:._wEwEn=mzO_._.<._.3n:2OO._.wOOE<53mzoomammtmixmu_mE=mm«=51r_o=m.0_u>o._AGENDA ITEM #1. a)
Other Direct Costs
EXHIBITE SUB CONSULTANT COST COMPUTATION
4VBITIEC
foster
wheeler
Breakdown of Expenses
AmecFW Exgenses
Expense llem Quantity Unit Unit Cost Total
Mileage 500 Miles 50.535 3258
Hand boring equipment 4 Day 3100.000 5400
FieldSupplies 1 Each $50.00 $50
Sublolal AMECExpenses $718
Subcontract LuboratorxExgenses
Expense Item Quantity Unit Unit Cost Tolal
Sieve 15 Each S100 $1500.00
200 Wash 0 Each 555 $0.00
Moisture 30 Each S20 $600.00
Sublolal Laboralory Expenses 52.100
Subcontract Private UtilityLocate (APS)
Expense Item Ouantity Unit Unit Cost Total
Labor 12 hours $80 $960.00
Subtotal Private Locate Expenses $960
Subcontract Traffic Control Plans (Kenny's Traffic Control Plans)
Expense Item Quantity Unit UnitCost Total
Labor 12 hours $100 $1.200
Subtotal Traffic Conlrol Plan Expenses $1,200
Subcontract Traffic Control Services (Emerald Cit):Flagging
Expense Item Ouanlily Unit Unit Cost Total
Mobilization 5 day 525 $125
Barrier Truck 2 days 5500 51.000
Signage 9 each $4 $36
Cones 100 each $0.75 $75
Arrowboards 5 clay $100 $500
Equipment Truck 5 day $75 $375
Flaggers 80 hour 555 54.400
Subtotal Traflic Control Service Expenses 56,51 1
Subconlract13 Hollow Stern Auger Drilling(Geologic Drill,Inc.)
Expense Item Quanlily Unit Unit Cost Total
Drilling 1 each $15,000 $151100
Subtotal DrillingExpenses 515.000
Sublulal AmP,t7FW Expenses $718
Sllhtulal Suncnnlracl Expenses 5325.771
0%mark-up on subcontract expenses $0
Total other Direct costs 526.489
10/3/2017 .u.-‘I ,»Jllu linn .\.~:::../‘)7'A‘-.A
AGENDA ITEM #1. a)
EXHIBITE SUB CONSULTANT COST COMPUTATION
EXHIBIT G-2 Subconsuliant Fee Determination Summary Sheet
ACTUALSNOTTO EXCEEDTABLE
Rainier Avenue 5 Phase 4 A:?g‘
Amer:Fosier Wheoiur Environment &lnirasiruciure.Inc.
11610 North Creek Parkway Norlli amec
Boiheil,Washingion 93011 foster
Prepared 2/25/2016
Fiaies valid through 12/31/2016 wheeler
curmni Rains Overhnad Fe:Billing Ruin
Minimum Maximum Minimum Maximum Minimum Maximum Minimum Maximum
Base Direct Lahnr 150.00%31.00%BillingFiaie:Direci
lass Code Class Code Desi:n Rate Rate OH OH Fee Fee Flaie Rate
601 Froiasslorial Leveii $11.00 $11 72 S17 60 $18.75 $3.41 53 63 $32.01 $34.11
602 Prolessional Level 2 $11.73 $13.28 $18.77 $21.25 $3.64 54.12 $34.13 $38.64
603 Proiessional Level 3 $13.29 $14.84 $21 26 $23 74 $4.12 $4.60 $38.67 $43 18
604 Pmlessional Level 4 $14.85 $13.41 $23.76 $26.26 $4.60 $5.09 $43.21 $47.75
605 Pioiessional Levei 5 $16.42 $17.97 $28.27 $28.75 $5.09 55 57 $47.78 $52 29
606 Frolessional Level 6 $17.98 $19.53 $28 77 $31 25 $5.57 $6.05 $52.32 $58.83
607 Proiessional Level 7 $19.54 $21.09 $31.25 $33.74 $5.06 55.54 $55.86 $61.37
608 Proiessional Leve'8 $21.10 $22.66 $33.76 $36.26 5554 S7 02 $61.40 $85.94
609 Proiessiniial Level 9 $22.57 524.22 $36.27 $38 75 $7 03 $7.51 $65.97 $70 48
610 Proiessiorial Level 10 $24.23 $25.78 $38.77 $41.25 $7.51 S799 $70.51 $75 02
611 Prolessional Level 11 $25.79 $28.28 $41.25 $45.25 $7.99 $8.77 $75.05 $82.29
612 Prolesslorial Levei 12 $28.29 $31.25 $45.26 $50.00 $8 77 $9.59 $82.32 $90 94
613 Prolesslonal Level 13 $31.20 $34.32 $50.02 $54.91 59 69 $10.64 $90.97 $99.87
614 Proiossional Level 14 $34.33 $37.30 $54.93 $59.68 $10.64 $11.56 $99.90 $108.54
615 Pro1essiona|Levei 15 $37.31 $40.50 $59.70 $64.80 $11 57 $12 56 $108.57 $117.85
516 Froiessional Level 16 $40.51 $43.55 $64.82 $59 66 $12 56 $13 50 $117.88 $126.73
617 F'roIessinna|Leve1 17 $43.56 $47.19 $69.70 $75.50 $13.50 $14 63 5126 76 $137.32
618 Prolassinnal Level 18 $47.20 $50.70 $75.52 $81.12 $14.63 $15.72 $137.35 $147.54
619 Proiessional Level 19 $50 71 $54.21 $81.14 $86 74 $15 72 S16 81 $147.57 5157 75
620 Proiessional Level 20 $54.22 557 72 $86.75 $92.35 $16.61 $17.89 $157.78 $167 97
621 Proiessinrial Level 21 $57.73 $61.23 $92.37 $97.97 $17.90 $19 98 $167.99 $178.18
622 Prolessional Level 22 $61.24 $64.74 $97.98 $103.58 $18.98 $20.07 $178.21 $188.39
623 Professional Level 23 $64.75 $68.25 $103 60 $109.20 $20.07 $21.16 $188.42 $198.61
624 Prolessional Level 24 $68.25 $71 76 $109.22 $114 82 $21.16 $22.25 $188.64 $208.82
625 Proiessional Level 25 $71.77 $75.27 $114.83 $120.43 $22.25 $23.33 $208.85 $219.04
626 Professional Level 26 $75.28 $165 00 $120.45 $232.00 $23.34 $44.95 $219.06 $421.95
TECHNICALLEVELS |
501 Technician Level 1 $8.00 $8.00 $12.80 $12.80 82 48 S2 48 $23.28 $23.28
502 Technician Level 2 $8.01 $8.90 $12.82 $14.24 $2.48 $2.76 $23 31 $25.90
503 Technician Level 3 $8.91 $9.50 $14.26 $15.68 $2.76 $3.04 $25.93 $28.52
504 Technician Level 4 $9.81 $10.70 $15.70 $17.12 $3.04 S332 528 55 $31 14
505 Technician ‘_evel5 $10.71 $11.60 $17.14 $18.56 53 32 S3 00 $31.17 $33.76
506 Technician Level 6 $11.61 $12.50 $18.58 $20 00 $3.80 $3 88 S33 79 $36.38
507 Technician Level 7 $12.51 $13.50 $20.02 $21 60 $3.88 $4.19 $36.40 $39 29
508 Technician Level 8 $113.51 $14.50 $21.62 $23.20 $4 19 S450 $39.31 $42.20
509 Technician Level 9 $14.51 $15.50 $23.22 $24 80 $4 50 $4 81 $42.22 $45.11
510 Technician Level 10 $15.51 $17.00 $24.82 $27.20 $4 81 $5.27 $45.13 $49.47
511 Technician Levol 11 $17.01 $18.50 $27.22 $29 60 $5.27 $5.74 $49.50 $53 84
512 Technician Level 12 $18.51 $20 50 $29.52 $32.50 $5 74 $0.36 $53 86 $59 66
513 Technician Level 13 $20.51 $23.00 $32.82 $36.80 $6.35 37 13 $59.68 365 93
514 Technician Level 14 $23.01 $25.50 $36.82 $40.80 $7.13 $7.91 $66.96 $74.21
515 Technician Level 15 $25.51 $28.00 $40.82 $44 80 $7.91 $8.68 $74.23 $81.48
516 Technician Level 16 $28.01 $30.50 $44.82 $48.80 $8.68 $9.46 $01.51 $88.76
517 Technician Level 17 $30.51 $33.00 $48.82 $52.80 $9.46 $10.23 $88.78 $96 03
518 Technician Level 16 $33.01 $40.00 $52.82 $54 00 $10.23 $12 40 $96 06 $116.40
ADMINISTRATIVELEVELS
B01 Aaininisiraiive Level 1 $6.36 $9.17 $10.18 $14.67 $1.97 $2.84 $18.51 $26 08
802 Administrative Level 2 $9.18 $10.93 $14 69 $17 49 $2.85 $3.39 $26.71 $31.81
803 Adminisiraiive Level 3 $10.94 $12.69 $17.50 $20.30 $3.39 33 93 $31.84 $36 93
804 Administrative Level 4 $12.70 $14.45 $20 32 $23.12 $3.94 $4 48 $36.95 $42.05
805 Aommisiraiive Level 5 $14.46 $16.21 $23.14 $25.94 $4 48 $5.03 $42.08 $47.17
806 Administrative Level 6 $16.22 $17.97 $25 95 $28.75 $5.03 $5.57 $47.20 $52.29
807 Adminlsiraiive Level 7 $17.98 $20.48 $28.77 $32.77 $5.57 $6.35 $52.32 $59.60
808 Administrative Level 8 $20.49 $23.49 $32.78 $37 58 $6.35 $7.28 $59.63 $68.36
809 Adminisiraiive Level 9 $23 50 $26.50 $37.60 $42.40 $7 29 $8.22 $68 39 $77.12
810 Administrative Level 10 $26.51 $50.00 $42 42 $80.00 $8.22 $15 50 $77 14 $145.50
AGENDA ITEM #1. a)
L
VI Transportation Building
310 Maple Park Avenue S.E.
P.O.Box 47300
Olympia.WA 98504-7300
360-705-7000
TIY:1-800-833-6388
www.wsdot.wa.gov
Washington State
Department of Transportation
Lynn Peterson
Secretary of Transportation
August 7,2015
Amec Foster Wheeler Environment &Infrastructure,Inc.
1105 Lakewood Parkway,Suite 300
Alpharetta,GA 30009
Subject:Acceptance FYE 2014 ICR —Cognizant Review
Dear Eddie Goyne:
We have accepted your ?rms FYE 2014 Indirect Cost Rate (ICR)of 160.00%based
on the “Cognizant Review"from the Georgia Department of Transportation.Your
ICR acceptance is in accordancewith 23 CFR 172.7and must be updated on an armual
basis.This rate will be applicable for:
E WSDOT Agreements
E Local Agency Contracts in Washington State only
Costs billed to agreements/contracts will still be subject to audit of actual costs,based
on the tenns and conditions of the respective agreement/contract.
Any other entity contracting with your ?rm is responsible for detennining the
acceptability of the ICR.
If you have any questions,feel free to contactour of?ce at (360)705-7104 or via
email consultantrates@wsdot.wa.gov.
:v\/l/’l/lA/>g’
..V;E K K.JONSONyo ?ce/—-—Manager,Consultant Services
EKJzkal
Acceptance lCR Cognizant Rcvicw
AGENDA ITEM #1. a)
AMECFOSTERWHEELERENVIRONMENT81INFRASTRUCTURE,INC.
ScheduleofDirectLabor.FringeBenefits,and GeneralOverhead(withFieldRate)Costs
AccountDescription
DirectLabor
indirectCosts
FringeBenefits
PayrollTaxes
Holiday,Vacation.andSick
Groupinsurance
EmployeeRetirementContribution
TuitionReimbursement
EmployeeBene?ts
BonusProvision
TotalFringeBene?ts
GeneralOverheadCosts
indirectLabor
ProfessionalMemberships-Employee
Seminars8 Training
EmployeeRelocation
Recruiting
IndirectTravelandEntertainment
Legal8 Prolessional
Occupancy
AdvertisingandPromotion
OfficeFurnitureand Supplies
Computer/SoftwareCosts
OfficeEquipmentRental&Maintenance
Depreciation
Communications
PostageandShipping
Businessand PropertyTaxes,Fees8.Permits
insurance
BadDebt
Dues,Memberships,andSubscriptions
Contributions
Penalties8.Fines
BankCharges
OtherOperating
Amortization
lntemaiRestructuring
lntercompanyCharges.net
interest
incomeTaxes
TotalGeneralOverhead
TotalIndirectCosts
OverheadRates(%ofDirectLabor)
Seeaccompanyingnotestoschedule.
S
YearEnded December31.2014
Less
Unallowable
Costs
GeneralLedger
Balance FARReference
173,928,075 S
3 23,725,555 5 132.557 31.2o5.1.31.205.5"=
34,732,455 -
31,975,552
9,955,742
124,348 -
3,545,939 500,833 31.205-131"
2.255.932 417.055 31201-3”
5 105,355,754 5 1,050,455
5 92,840,084 5 3,020,809 31.205—1.31.205-5”“
352,352 -
904,075 53,115 31.205-10'
211.007 151.209 31.205-35“
1,027,537 -
8,177,958 1,585,389 31.20545.31.205.141°"*
13,544,515 1.751.04731.205-27.31.20547W
24,270,939 14,003 31.205-35'"
3.314.315 1.154.895 31.205191
2.004.958 .
14,501,975
2,992,335 -
2.415.852 -
4,489,721 .
598.543
957.773 31.205411"
3.931.420 ~
(217,455)(217,455)31.20539
937.283 221.425 31.20543“
2,350 2.350 31.205-8"’
357.874 357.874 31.205-1519'
153,180 -
1,349,118 2,225,751 31205.25“
1.378.004 .
77.994 77.994 31.2052711'
8,330,230 8,330,230 31.2o143,31.205-5”"
(415,743)(415,743)31.205-2011'
13,555,825 13,585,825 31.205410
202,746,381 3 32,350,7253
3 309,103,145 3 33.401,193
Allocation
TotalProposed FieldOfficeCosts
HomeOffice
Costs
5 173,928,075 6 13,174,946 3 160,753,129
5 23,593,088 3 1,787,162 $21,805,926
34,732,486 2.630.965 32,101,521
31.975.662 2,422,137 29,553,525
9,966,742 754,975 9,211,767
124,348 9,419 114,929
3,045,106 230,665 2,814,441
1,868,867 141,566 1,727,301
6 105,306,2996 7.976.8895 97,329,410
S 89,819,275 6 6,803,755 3 83,015,520
362,362 27,449 334,913
850,959 64,460 786,499
49.798 3.772 46,026
1,027,837 77,858 949,979
6,292,599 476,661 5,815,938
11,893,469 900,923 10,992,546
24,256,936 .24,256,936
2,149,421 162,817 1,986,604
2.004.968 144,636 1,860,332
14,801,976 1,121,241 13,680,735
2,992,335 -2,992,335
2,416,862 14,562 2,402,300
4,489,721 214,587 4,275,134
698.543 28.843 669,700
987,773 74,823 912,950
3,931,420 297,803 3,633,617
715,858 54,226 661,632
153,180 11,603 141,577
(877,643)(66,481)(811,162)
1,378,004 104,383 1,273,621
6 170,395,653 $10,517,921 3 159,877,732
3 275,701,952 $18,494,810 $257,207,142
140.38%160.00%
AGENDA ITEM #1. a)
AMECFOSTERWHEELERENVIRONMENT&INFRASTRUCTURE,INC.
ScheduleofDirectLabor,FringeBene?ts,and GeneralOverhead(withFieldRate)Costs
YearEndedDecember31,2014
Notes:
""EmployerportionotOASDItaxonunallowablelabor5 disallowed
"9 Laborcosts associatedwithgeneralpublicrelations.advertising.andother unallowablea:tiviu'esis disallowed
“"Compensationaboveareasonablethresholdisdisallowed
‘°~Employeebenefitcostsrelatedtorecreaton,entertainment.andotherunallowableactrvibesaredisallowed
“l Travelcostsinexcessolmaximumperdiemratesin elteclat the limeoltravelaredisallowed
"’Entertainmentisdisallowed
“'7Costsassociatedwithlegalsettlementsinlieuoflitigationaredisatcwed
"“Advertisinglmarketingcostsnotexplicitlystatedas allowablearedisalowed
9"Costsnotgenerallyallocabletoacontractorrelatedtoallowableactivitiesnecessarytortheoveralloperationofthebusinessaredisallowed
3‘Baddebtsarisinglromuncotmtibleaccounts aredisallowed
'1"Costsolcivicandcommunitymembershipsare disallowed
"'Contributionsanddonationsaredisallowed
M Finesantipenaltiesaredisallowed
*"“Interestandother?nancialcosts aredisallowed
M Federalandstateincometaxes.deterredincome taxes.andtaxcreditsaredisalowed
1”‘lntercompanymanagementleesaredisallowed
‘‘Internalreorganizationcosts areclisalowed
"'Unallcwablecostsassociatedwithemployeerelocation
5*‘Disallowedcostsassociatedwithmovingexpenses
“’Stockbasedcompensation isunaltowable
MProvisionforbonusinexcessolamountspaidareuiiallowable
Seeaccompanyingnotestoschedule.
AGENDA ITEM #1. a)
SUMMARYOFPROJECTCOSTS
Project:RainierAvenueSouthPhase4
Owner:Cityof Renton
Prime:KPG
Subconsultant:GeoEngineers,Inc.
DIRECTSALARYCOST(DSC):
Classification
PrincipalEnvironmental
AssociateEnvironmental
AssociateGeolechnical
SeniorEngineer
SeniorScientist1
ProjectScientist!Engineer1
Staff Engineer3
StaffEngineer2
GIS
CADDesigner
Admin3
Admin.2
SUBTOTAL-DSC
TotalDSC
DatePrepared:9/11/17
LaborHours
18
122
OVERHEAD(OHCOST-includingSalaryAdditives):
OHRatexDSC
FIXEDFEE(FF)
FFRatexDSC
GEOENGINEERSLaborSubtotal
OTHERDIRECTCOSTS(ODCs):
Mileage
Copies
Parking
GPSUnit
FieldSupplies
EDRRadiusMapReportDataPackage
EDRHistorica|AerialandCityDirectory
SearchforCorridor
EcologyandArchivesFileCopies
GTLaboratoryTests
Subontractor:APS
Subcontractor:NationalBarricade
Subcontractor:NWExcavating
Subcontractor:GeologicDrill
Subconsullant:InfiltrationTests
Lodging
AnalyticalLaboratoryTests
SUBTOTAL-ODCS
GEOENGINEEFISSUBTOTAL
GRANDTOTAL-ESTIMATEDFEE:
212.32%
30.0%
50 miles@
1000each @
0 each @
0 each @
0 each@
1 each@
1 each @
1 each @
0 each @
0 each @
0 each @
0 each @
0 each @
0 each @
U each at
0 each @
2
0
0
10
50
0
0
8
4
14
16
X
X
$0.535
80.10
$20.00
$50.00
$30.00
31,200.00
$1,500.00
$150.00
$2,800.00
$6,000.00
$400.00
$15,000.00
$50,309.00
$11,000.00
$176.00
$1,000.00
EXHIBIT E SUB CONSULTANT COST COMPUTATION
DirectRate
$72.36
$66.66
$59.48
$50.97
$40.63
$36.78
$26.25
$32.75
$26.25
$24.75
$27.41
$26.59
$4,799.28
$4,799.28
pmmm
pereach
pereach
pereach
pereach
pereach
perday
perday
total
total
total
total
total
total
pereach
pereach
LaborCost
$1,302.48
$133.32
$0.00
$0.00
$406.30
$1,939.00
$0.00
$0.00
$210.00
$99.00
$383.74
$425.44
$4,799.28
$4,799.28
810,189.83
$1,439.78
$16,428.90
$26.75
$100.00
$0.00
$0.00
$0.00
$1,200.00
$1,500.00
$150.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,976.75
$19,405.65
$19,405.65
AGENDA ITEM #1. a)
S};gr,rim$3.;23E5.,anM?3agoRa?.,wm382.ua..s»_za=m!.§w..__.58.§E_._=_.5<n.mm..mRAm5.533o~.ENn53:5.-o_:¥.__n_u_Ii:=.8l-xQ..7.anmV_§__I.=.§s.§zE.2..za..n.q.,Q3323N_§aa.>s.=.;!..ma§t.€.<._i=¢a_:.1m33..8..3n.s...8.__u_uun.V:3...§_ms3s5§§=§S.__..£.um..m«.23m.._?a?suibaxx?x7..5%:..___.__:am_-_.-E:38.5.:itl..a,_.in2.:5.3maze:..25m<._ommo»u?x_n5!:_.o..a§5u55>.28»93259...5,1:_m35853mm.u:__m_vvc_m=mouo:=m._=m:oop..wu.§_u.=E=a_:om3Eucacaoe32..Ezomo=c.u><.o_:_nm:ou_oE:8»E5%...8..E35...._..Eo.._.<.En_mom?7.0_._‘<._Q«:>.CU._.mcu._.7.<.~w_Dw7.CD57.:EEZX2AGENDA ITEM #1. a)
J
Washington state Transportation Building
310 M l P k A S.E.VI Department of Transportation RO_3:2$7330"e"”°
Olympia.WA98504-7300
360-705-7000
1'|'Y:1-800-833-6388
www.wsdol.wa.gov
May 17,2017
GeoEngineers,Inc.
8410 154"‘Avenue NE
Redmond,WA 98052
Subject:Acceptance FYE 2016 ICR —Audit Office Review
Dear Mr.McGranahan:
Transmitted herewith is the WSDOT Audit Office’s memo of “Acceptance”of your
?rm’s FYE 2016 Indirect Cost Rate (ICR)of 212.32%.This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only.This rate may
be subject to additionalreview if considered necessary by WSDOT.Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs,based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review.Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions,feel free to contact our office at (360)705-7019 or via email
consultantrates@wsdot.wa.ov.
Regards;
Jonson ErikE-z-+~-~’
cosign
ERIK K.JONSON
Manager,Consultant Services Office
EKJ:kms
Acceptance ICR Audit()l'lice Review
AGENDA ITEM #1. a)
GEOENGINEERS.INC.
Indirect Cost Rate Schedule
For the Year Ended December 31,2016
Financial
Statement Geol-Lngineers Accepted
Description Amount Adjustments Rel‘.Amount %
Direct Labor 13,294,117 13,294.]17 100%
Indirect Costs:
Fringe Benefits
PayrollTaxes $2,161,128 ($83,201)A $2,077,927 15.63%
Group Insurance 3,449,513 0 3,449,513 25.95%
Worker's Compensation 149,613 0 149,613 1.13%
Vacation,Holidayand Sick Pay 3,316,401 0 3,316,401 24.95%
Profit Sharing and401(k)Contributions 844,338 0 844,338 6.35%
BonusesandSeverance 2,244,975 (388,691)B 1,856,284 13.96%
'1‘Mai Fringe Bene?ts $12,165,968 ($471,892)$1 1,694,076 87.96%
General Overhead
Non-BiilableLabor $7,566,313 ($2,099,245)CC $5,467,068 41.12%
Bid&Proposal Labor 1,192,488 0 1,192,488 8.97%
DirectSellingLabor 1,944,684 (790,512)C 1,154,172 8.68%
OfficeRent&Maintenance 2,265,497 (50,429)D 2,215,068 16.66%
Telecommunications 260,785 0 260,785 1.96%
Bus.Taxes &Other than Federal 683,963 0 683,963 5.14%
Subscriptions,Stationery &.Supplies 317,735 (25,002)B 292,733 2.20%
Travel 1,083,221 (292,279)F 790,943 5.95%
Company Vehicles 306,171 (306,171)F 1)0.00%
ProfessionalDues,Meetings&Proposals 516,936 (63,246)G 453,690 3.41%
Depreciation 862,754 (6,685)H 856,069 6.44%
Equipment Rental&Maintenance 131,386 0 131,386 0.99%
Bad Debt 76,000 (76,000)1 0 0.00%
ProfessionalConsultants 1,444,562 (941,034)J 503,528 3.79%
1;‘ntertainmcnt/Advertisingand Proposals 134,269 (1 16,030)K 18,239 0.14%
Fieldand LaboratorySupplies 196,692 (48,792)L 147,900 1.11%
insurance 1,060,098 (42,216)M 1,017,882 7.66%
ComputerMaintenanceand Software 1,153,083 (5,129)N 1,147,954 8.64%
Recruiting&Relocation 42,112 0 42,112 0.32%
Contributions 37,206 (37,206)0 0 0.00%
Fines/Penalties/Unallowable 25,183 (25,183)P 0 0.00%
Employee Health&Welfare 185,51 1 (80,204)Q 105,307 0.79%
Total General Overhead $21,486,649 ($5,005,362)$16,481,287 123.97%
Total Indirect Costs &Overhead $33,652,617 ($5,477,254)$28,175,363 211.94%
Indirect Cost Rate (Less 1-‘C(.‘M)253.14%211.94%211.94%
FacilitiesCapitalCost of Money $51,217 R $51,217 0.39%
($5,426,037)$28,226,580
Indirect Cost Rate (Includes 1-'CCM)212.32%
GeaEngineers -Accepted by BC 5/1 7/17
"lmlirect Cos!Rarestill subject to WSDOT Audi!"
Page 1
AGENDA ITEM #1. a)
GEOENGINEERS,INC.
Indirect Cost Rate Schedule
For the Year Ended December 31,2016
References
Gcolinginecrs Adjustments:
A Fringebene?ts adjustment forunallowableDirectSelling laborand unallowable bonusesper 48 CFR 3 1.20I-6(e)(2).
B Unallowablc bonusesper 48 CFR 3I.205-6(1).
CC Indirectlaboradjustmentrequired ,to meet l‘SMJ 2016 -25th percentileof DirectLabor(Environmental,Engineering-Prime,Engineering
-Subcontractor),as a “/oof total labor(54.43%).Per 48 CFR31.20]-3
C Unallowablemarketingactivitiesper 48 Cl-‘R 31.205-l,l4,38 and 4 l.
D Assignedparkingcosts unallowabicper 48 CFR3I.20!-2 &31.201-3;Unallowableforthe bene?t of Employeeper 48 CFR 31.20]-3.
E PromotionalMaterialsuuallowableper 48 CFR 3I.205-l(i)(S).
F Vehiclecosts unallowableper 48 CFR 31.201-2(d);Travel inexcess of Federalper-dietnunallowableper 48 CFR 31.205-46.
Ducsto socialclubs unallownblcper 48 CFR 3l205-](m7).3I.205-14;Lobbyingunallowablcper 48 CFR31.205-22;McntbcrsltipsinGcivicandcommunityorganizationsunallowcdandMarketingcostsunallowedper48CFR31.205-l(i)(7)and 48 CFR 3|.205-I,i4,38,
ll Depreciationon vehicles tmallowedper 48 CFR 3l.20l-2(d).
1 Bad debtsunallowablcper 48 CFR 31.205-3.
1 Directprojectcosts unallowableper 48 Cl-‘R3l.202(a);Unallowablemarketingactivitiesper 48 CFR 3|205-],I4&38'.Patent Costs
uuallowablcper 48 Cl-‘R 3l.205-30.Voluntary Unallowahle Legal Claim &Settlementexpenses per 48 CFR 31.205-47(b)and 31.205-
K Unallowablemarketingactivitiesper 48 CFR 31.205-l.I4 &38;Entertainmentunallowableper48 CFR 3L205-I4;Advertising
unallowableper 48 CFR 31.205-38(b)(i).
L DirectProjectCosts unallowableper 48 CFR 3l.2t)2(a).
M Unalluwablekey person life insuranceper 48 CFR31.20S~l9(e)(2)(v).Directprojectcosts tutallowableper 48 CFR3I .202(a)
N UnallowablcOffice forthe benefitof F.mployeeper48 CFR 31.201-3
0 Contributionsunallowablcper 48 CFR31.205-8.
P Fines&Penaltiesunallowableper CFR 3L205-l5(a).
Q Socialactivitiesunallowublcper48 CFR31.205-l4;Employee gifts &recreationuuallowablcper48 CFR 31.205-l3(b).
R Costs of money adjustment Allowableper 48 CFR 3l.205-l0(a).
Page 2
AGENDA ITEM #1. a)
EXHIBITE
CONSULTANTRATESCHEDULE/FEESUMMARYSHEET
LARSONLANDCO.LLC
PROJECT:KPG/Cityof Renton/RainierAvenue S.Phase 4 —S.3"‘ST.to NW S.3”’PL
2017 RATESCHEDULE
Safe Harbor
Raw Indirect
Labor Cost Rate Fee Billing
Classification Rate (110%)(30%)Rate
Project Mgr/Sr.ROW Agent $60.00 $66.00 $18.00 $144.00
Sr.ROW Tech $40.00 $44.00 $12.00 $96.00
FEESUMMARY
Project Mgr/
Sr.ROW Sr.ROW
Role:Agent Tech Total Labor
BillRate:$144.00 $96.00 Cost
15.1 Sales Research
15.2 Land Acquisition Estimate
15.3 Appraisal/Appraisal Review Estimate
15.4 Title Insurance
Estimate
15.5 Relocation/Negotiation Estimate
Totals:
TOTALFEE $36,000.00
EXPENSES
Mileage:1588 miles @
$0.535 $850.00
TOTALEXPENSES $850.00
TOTAL FEES8:EXPENSES $36,850.00
AGENDA ITEM #1. a)
is‘T Washington State ;%n:1poul-Iago:gulldlngs-E888fvenue..V5 Department of Transportation P_o_30347300-
Olympia.WA98504-7300
360-705-7000
TTY:1-800-833-5388
www.wsdot.wa.govMay3,2017
Jay Larson,Principal
LarsonLand Company,LLC
7230 Madrona Dr.NE
BainbridgeIs,WA 98110-1902
Re:LarsonLand Company,LLC
SafeHarbor Indirect Cost Rate
Dear Mr.Larson:
Washington State has received approval from our local Federal Highway Administration(FHW A)Division to continue administeringthe “safe harbor”indirectcost rate program on engineeringanddesignrelatedservicecontracts,as well as for Local Public Agencyprojects.
We have completed our risk assessment for Larson Land Company,LLC.We conductedour assessmentbasedonthedocumentationprovidedbythe?rm.The reviewed data included,but was not limitedto,adescriptionofthecompany,basis of accounting,accountingsystem and the basis of indirect costs.Based on our review,your ?rm is eligible to use the Safe Harbor rate.You have opted to use the SafeHarborrate,rather than provide a FAR-compliantrate at this time.
We are issuingthe Safe Harbor Indirect Cost Rate of 110%of directlabor with a ?eld rate,whereapplicable,of 80%of direct labor for Larson Land Company.The Safe Harborrate is effective on May3,2017.
Larson Land Company has agreed to improvelntemal Controlsand timekeepingprocesses in order to beabletodevelopanIndirectCostRateScheduleinthefutureinaccordancewiththeFederalAcquisitionRegulations(FAR),Subpart3].The WSDOT lntemal Audit Office has provided guidance andinformationrelatedtoFARsandtheAASHTOAuditGuide.You may use the Safe Harbor Rate ofl10%,or 80%for ?eld of?ce situations,for agreements entered into prior to May 3,2020.Foragreementsenteredintoa?er this date,please contact the WSDOT ConsultantServices Of?ce (CSO)orourof?ce for guidance.
The Safe HarborRate will ngt be subject to audit.Please coordinate with CS0 or your Local ProgramscontactifyouhavequestionsaboutwhentoapplytheSafeHarborratetoyouragreement.
If you have any questions,please contact me,Jeri Sivertson,or Steve McKerney at (360)705-7003.
Sincerely,
SchatzieHarveyESAgreementComplieAuditManager
cc:Steve McKemey,Director of lntemal Audit
Jeri Sivertson,Assistant Director of InternalAudit
Larry Scho?eld,MS 47323
File
AGENDA ITEM #1. a)
CERTlFlCATIO?OF FINAL INDIRECTCOSTS—FORA SAFE HARBOR INDIRECTCOST RATE
FirmName:l 5 i2 3:251 LgQgcl Comga l~l\lC CC
I,the undersigned,certifythat I have re viewedtheproposal to establishthe SafeHarbor rate.
Thefirmis electingto use theSAFEHARBORINDIRECTCOSTRATE ofII0%ofdirect labor withafieldrate.whenapplicable,of80%ofdirectlabor.Tothebestofmyknowledgeand belief:
a)The?rnthas not had a FARcompliantindirectcost rate previouslyacceptedbyany otherstate
agency.
b)Thefirmwillpro videreports as required bythe SAFEiL4RBORRATE program on their
progress toward compliancewiththe cost principlesoftheFederalAcquisitionRegulations
(FAR)oftitle 48.Code ofFederal Regulations(CF11).part 31.
All knownmaterialtransactions or events that haveoccurredafecting the?rm's ownership.organizationandprior¤t indirectcost rates havebeendisclosed.
Thefirmagrees to followthe ‘Pathto Compliance".Stepsnotedbelow:
ThePathwaymust include.‘
0 A tlmelceeplngsystem whichincludesthe InternalControlsdescribedIn chapter 6 ofAASHTO
Anaccountingsystem whichseparates Indirectcosts and directcosts
Anaccounting system whichseparates allowableand unallawablecostAcompliantjobcostsystemwhichisgeneralledgerdriven
Tratningforaccounting personnel and lteymanagement on Part 3!ofthe Federal AcquisitionRegulations.ContractCostPrinciples and Procedures
0 Astrong written internal controlpolicywitha alleyandproceduresmanual
‘Title:_c_‘3gag (J21;5;:25;MI
Dateof Certi?cation(mm/dd/yyyy):""/
‘Note:This form is to be completed byan individualexecutiveor ?nancialo?icer of the consultantat alevelnolowerthanaVicePresidentorChiefFinancialOfficer,or equivalent,whohas the authorityto
represent the ?nancial informationutilizedto establishthe indirectcost rate proposalsubmittedin
conjunctionwiththe agreement.
AGENDA ITEM #1. a)
IIIIIIIII AP
'J _.%
%;E:w?g t[H
~—-ZRent3iF1
IIIIIIIII AP
'J _.%
%;E:w?g t[H
~—-ZRent3iF1
AGENDA ITEM #1. a)