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AGENDA Transportation Committee Regular Meeting 4:00 PM - Monday, May 21, 2018 Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way 1. Williams/Wells Conversion Project Design Supplemental Agreement, KPG a) AB - 2144 Transportation Systems Division recommends approving Supplemental Agreement No. 1 to CAG-17-149, with KPG, Inc., in the amount of $728,636 for the final design of the Williams Ave S and Wells Ave S Conversion project. 2. Park Ave. N Extension Design Supplemental Agreement, Perteet a) AB - 2146 Transportation Systems Division recommends approval of Supplemental Agreement No. 4 to CAG-17-082, with Perteet, Inc., in the amount of $392,389 for the 60% design of the Park Ave N Extension project. 3. Mitigation of Impacts due to May Creek Trail Project Interlocal Agreement with WSDOT a) AB - 2139 Transportation Systems Division recommends approval of an agreement with Otak, Inc., in the amount of $120,300, for preliminary design and permitting work for the May Creek Trail project; and recommends adoption of a resolution to enter into an interlocal agreement with the Washington State Department of Transportation regarding reimbursement of City costs related to this project. 4. Temporary Total Closure of NE 31st Street a) AB - 2134 Transportation Systems Division recommends adopting a resolution authorizing the temporary total closure of NE 31st St., from 150 feet east of the intersection of NE 31st St. and Jones Ave NE and ending 50 west of the driveway at 2100 NE 31st St., for up to 120 calendar days between June 18 and December 31, 2018, in order to construct the NE 31st St. Bridge Replacement project. 5. Temporary Total Closure of N 27th Place a) AB - 2135 Transportation Systems Division recommends adopting a resolution authorizing the temporary total closure of N 27th Pl, between 1140 N 27th Pl and 1161 N 27th Pl, for 90 calendar days between June 18 and December 31, 2018 to construct the N 27th Place Bridge Scour Repair project. 6. Regional Transit Planning Discussion 7. Emerging Issues in Community Services AB - 2144 City Council Regular Meeting - 14 May 2018 SUBJECT/TITLE: Supplemental Agreement No. 1 to CAG-17-149 with KPG, Inc. for the Final Design Phase of the Williams Avenue South and Wells Avenue South Conversion Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Bob Hanson, Transportation Design Manager EXT.: 7223 FISCAL IMPACT SUMMARY: The Wells Avenue South and Williams Avenue South Conversion Project has a 2018 budget of $2,856,236 (317.122908.016.595.11.63.000). Supplemental Agreement No. 1 with KPG, Inc. is $728,636 and is within budget. SUMMARY OF ACTION: The project will design and construct new traffic signal systems and raised concrete intersections at four intersections: • Wells Avenue South and South 2nd Street. • Wells Avenue South and South 3rd Street. • Williams Avenue South and South 2nd Street. • Williams Avenue South and South 3rd Street. The project will also design and construct revisions to the traffic signal at the intersection of Williams Avenue South and South Grady Way. The project will provide new channelization and revised railroad signals on Wells Avenue South and Williams Avenue South. The project also includes upgraded ADA and bicycle facilities and improved signage in the corridor. The supplemental agreement includes survey and basemapping, stormwater analysis, traffic signal foundation design, right-of-way and environmental support, public involvement, utility coordination, final design, and bid document preparation. Construction support services and construction management may be added as future amendments at the City’s discretion. EXHIBITS: A. SUPPLEMENTAL AGREEMENT NO. 1 TO CAG-17-149 STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 1 to CAG-17-149 with KPG, Inc. in the amount of $728,636 for the final design of the Williams Avenue South and Wells Avenue South Conversion Project. AGENDA ITEM #1. a) Q'7"W h“St tV,ofaTI?ansportation Supplemental Agreement Number 1 OriginalAgreementNumber OrganizationandAddress KPG,PS,3131 Elliott Avenue Suite 400 Seattle WA 98 l2] CompletionDate I2/31/20 C/“'17-'49 Phone:253-627-0720 ProjectNumber ExecutionDate 10/24/20l 7 ProjectTitle NewMaximumAmountPayable WilliamsAve S and Wells Ave S (Conversion) DescriptionofWork Develop Bid Ready Plans,Speci?cations,and Estimates for the WilliamsAve S and Wells Ave S(Conversion)Project The LocalAgency of desires to supplement the agreement entered in to with KP PS. and executed on _L_and identified as Agreement No._Z_j_ Allprovisions in the basic agreement remain in effect except as expressly modi?ed by this supplement. The changes to the agreement are described as follows: I Section 1,SCOPE OF WORK,is hereby changed to read: The General Scope of Work of the Original Agreement is supplementedto includethe attached Exhibit A. II Section IV,TIMEFOR BEGINNINGAND COMPLETION,is amended to change the number of calendar days for completion of the work to read:Remains U han ed -I2/3 1/2 Section V,PAYMENT,shall be amended as follows: See attached ExhibitsA,D,and E. as set forth in the attached ExhibitA,and by this reference made a part of this supplement. Ifyou concur with this supplement and agree to the changes as stated above,please sign in the Appropriatespacesbelowandreturntothisofficefor?nal action. By:Jason Fritzler KP By: ConsultantSignature ApprovingAuthoritySignature DateDOTForm140-063 Revised 09/2005 AGENDA ITEM #1. a) A. EXHIBITA CITYOF RENTON WILLIAMSAVENUES ANDWELLSAVENUE5 CONVERSIONPROJECT FINALDESIGN CAG 17-149 SCOPEOF WORK APRIL26,2018 PROJECTBACKGROUND/DESCRIPTION The City of Renton (”City”)was recently successful in obtaining an STP Federal Grant for the WilliamsAvenue S and Wells Avenue 5 Conversion Project ("Project”)that willprovide roadway,channelization,utility,and intersection improvements between S Grady Way and N 1st Street to support the two-way conversion of Wells Avenue S and Williams Avenue 5.Primary components of this project will improve mobility and safety for all modes of travel and update urban design and streetscape amenities within the Downtown Core.This will encourage new economic development opportunities and transform Downtown Renton into a destination.The Project will construct the following improvements: New concrete raised intersections at Wells Ave S/S2nd St,Wells Ave S/S3rd St, WilliamsAve S/S2nd St,and WilliamsAve S/S3rd St New channelization on Wells Ave S and WilliamsAve S from S Grady Way and N 1st St to accommodate the two-way conversion New roadway illumination at the intersections of Wells Ave S/S2nd St,Wells Ave S/S3rd St,WilliamsAve S/S2nd St,and WilliamsAve S/S3rd St New BicycleBoulevard on Wells Avenue 5 between Houser Way S and the Cedar River Trail New traffic signal systems at the intersections of Wells Ave S/S2nd St,Wells Ave S/S3rd St,Williams Ave S/S2nd St,and Williams Ave S/S3rd St,and revised traffic signal at the Williams Ave S/SGrady Way intersection Asphalt overlay on S 2"“and S 3"‘Streets from Wells Ave Sto WilliamsAve S and on Wells Ave S and Williams Ave S from S 2"“St to S 3"‘ Support railroad crossing revisions on Wells Ave S and Williams Ave S at Houser Way S New wayfinding and signage City of Renton Wells/WilliamsConversion Project (CAG17~149) FinalDesign Project Number:16125 KPG 1 Apri|,2018 AGENDA ITEM #1. a) 0 Removal of accessibility impediments at the intersections of Wells Ave S/S2nd St,Wells Ave S/S3rd St,WilliamsAve S/S2nd St,and WilliamsAve S/S3rd St 0 Water,Sewer,and Storm improvements at the following locations: 0 Storm —On S 3"‘St from 150’east of Wells Ave S to Burnett Ave 5,new 12"storm drain with laterals and mid-block catch basins. Storm -New roadway drainage at each of the raised intersections Water —On 3”‘St,new 12”extensions and hydrants at each of the raised intersections except where existing 12"main extends past raised intersection. Water -On 5 2nd St,new 12"main from Wells Ave S to Burnett Ave S. New 12"extensions and hydrants at each of the raised intersections except where existing 12"main extends past raised intersection. Sewer -—On 5 2"“St,new 8"main extension to the north on Wells Ave S and new 12"main from Williams Ave S to Burnett Ave S. In March 2018,the preliminary design roll plot was delivered to the City and now the City has a desire to enter into a supplemental design agreement with the Consultant to complete the Final Design effort for the Project.The following services will be rendered that will result in delivering BidDocuments to the City: 0 Updated Topographic Survey and Basemapping Environmental Permitting Support Right of Way Acquisition Support FinalGeotechnical Reporting Construction Phasing/Traffic Control PublicInvolvement Stormwater Documentation Coordination with Utilities and Stakeholders 0 Preparing Plans,Specifications,and Estimates B.ASSUMPTIONS The following assumptions were identi?ed to provide direction with design: u The project is funded through the Surface Transportation Program (STP)and other City funding sources. CI There is no design DBEGoal established for this project. D The Project will require NEPA Documentation (assumed Categorical Exclusion)and all permitting efforts and approvals will be led by the City.The Consultant shall support the permitting process with graphics where necessary. D The Project willrequire ROW Acquisition Services.The acquisition and certification of all ROW willbe the led by the City.The Consultant shall support the ROW Acquisition process with graphics and plans where necessary. Cityof Renton Wells/WilliamsConversion Project (CAG17-149) FinalDesign KPGProjectNumber:16125 2 April,2018 AGENDA ITEM #1. a) U Design of kiosks,wayfinding signs,and parklets are not included in this scope of work. D The City's Streetscape Design Guidelines and design elements from the Main Avenue Project will be utilized as a basis for urban design treatments. WSDOT Channelization Plan Approval will not be required. BNSFcoordination for the revised railroad signals on Wells Ave S and WilliamsAve S at Houser Way 5 will be conducted by the City.it is assumed that BNSFwilldesign and construct the signals prior to the City's Project advertising for contractors. DU C.KPGDELIVERABLES Deliverables prepared by the Consultant are identified at the end of each Work Element (WE). D.CITYor RENTDNPROVIDEDITEMS: The City of Renton will be responsible for the following: Submittal reviews,comments,and approvals (1 to 2 sets of comments per submittal) Public notices,property owner mailings,postage,and host a project website Meeting room arrangements Open House room arrangements Right-of-entries for surveying,geotechnical review,and/or construction,ifrequired Wayfinding,Kiosk,and Parklet Designs Environmental Permits ROW Certification Coordination of BNSFDesign and Construction of revised railroad signals DDCBDUDDU E.SCOPEor WORK WORKELEMENT10-MANAGEMENT/COORDINATION/ADMINISTRATION The Estimated project duration is 10 months. 10.1 The Consultant will provide continuous project management for the project duration of the project through Preliminary Design (estimate 10 months).The Consultant will prepare monthly progress reports identifying work completed in the previous month,work in progress,upcoming work elements,and reporting of any delays,problems,or additional information needs.These reports will be submitted with the Consultant invoices. 10.2 Prepare for and attend bi-weekly design coordination meetings with City Staff and other project stakeholders.These meetings are to be held at Renton City Hall (estimate 12 meetings total). City of Renton Wells/WilliamsConversion Project (CAG17-149) FinalDesign KPGProjectNumber:16125 3 April,2018 AGENDA ITEM #1. a) 10.3 The Consultant willupdate the project schedule. 10.4 The Consultant willconduct regular project team meetings (estimate 30 meetings total)with internal staff and subconsultants. 10.5 The Consultant will provide internal quality assurance/quality control (QA/QC) reviews of all major deliverables prior to submittal to the City. Work Element 10 Deliverables: I Monthly progress reports (10 months) I Project Schedule and Updates 'Meeting notes I QA/QCChecklist(Signed and initialed) WORKELEMENT11—ADDITIONALSURVEYAND BASEMAPPING This Work Element includes additional survey,basemapping,and potholing not outlined in WE 2 of the Preliminary Design.As the City and Franchise utility designs become more defined,additional survey and potholing of areas not in the previously defined project limits may be required. 11.1 Re-establish horizontal and vertical control points along the corridor for field topographic survey.Basis of control will be City of Renton Datum.(Horizontal NAVD 83/91,Vertical NAVD 88).Control points will be established and will be made available for use during design/construction.The consultant willlocate,field survey,and calculate positions for monuments and control points throughout the project limits,using the Washington State plane coordinate system.Conventional or GPS surveying methods will be used on this project. 11.2 Field survey will be conducted on any areas not defined in the Preliminary design WE 2.It is assumed for the purposes ofthis scope that two (2)additional days of field willbe required for additional ground survey. 0 Field survey of planimetric features and utilities.Topographic mapping of the existing ground will be taken at approximately at 25-ft intervals (to 2-ft.contour intervals). 0 Included in this WE are locate overhead lines,signal loops,locate paint marks in WE 11.3 at 50-ft intervals,locate surface features (valves,manholes,catch basins, junction boxes,vaults,etc.).Irrigation systems will not be included.Perform observation and measure—downs of existing storm drain catch basins and manholes and sewer manholes within the two intersections.The approximate size,type (brick,concrete),and general condition of the structures to confirm City of Renton Wells/WilliamsConversion Project (CAG 17-149) FinalDesign KPG Project Number:16125 4 Apri|,2018 AGENDA ITEM #1. a) suitability for continued use,and approximate size and location of pipes will be documented.These observations will be made from the surface. 11.3 The Consultant shall coordinate utility locates,identification,survey,and other work,as necessary,to locate franchise underground and overhead utilities in order to identify any potential conflicts with the proposed improvements. Consultant shall subcontract with a utility locating company to paint all utility locations within the complete survey sections so that they can be surveyed in WE 11.2. 11.4 CADDmapping work to prepare 1”=20’topographic base map and digital terrain model (DTM)in AutoCAD format of the project within the limits.It is assumed for the purposes of this scope two (2)additional days of CADDmapping. 11.5 Potholing to identify potential utility conflicts will be completed as necessary for design (80 additional estimated).The locations of the potholes willbe surveyed and added to the base map. Work Element 11 Deliverables: -Electroniccopies ofthe updated base map willbe delivered to the City. D Additional Basemapping Delivered to 10 Months afterNTP. WORKELEMENT12 —FINALSTORMWATERANALYSIS This Work Element includes the effort required to complete the project's stormwater documentation in accordance with the 2016 City ofRenton SurfaceWater Design Manual. 12.1 Prepare a Draft Surface Water Technical Information Report (TIR)for the project. The Draft TIR will address comments from the City of Renton on the Draft Stormwater Technical Memorandum submitted as part of the preliminary design phase.The draft TIRwill be submitted with the 60%plans. 12.2 Prepare a FinalTIRthat addresses City review comments and documents the final design.The final TIRwill be submitted with the 100%plans. WorkElement 12 Deliverables: 9 DraftSurfaceWater TIR,hard copy and ElectronicPDF. I Final SurfaceWater TIR,hard copy and Electronic PDF. t:i Stormwater Technical Memorandum Delivered to City with the 60%and 100% P5&Esubmittals. Work Element 12 Assumptions: City of Renton Wells/WilliamsConversion Project (CA6 17-149) FinalDesign KPG Project Number:16125 5 April,2018 AGENDA ITEM #1. a) 'Theproject willnot be subject to flowcontrol or water quality treatment requirements. Asa result,the TIRwillhave a concise formatsimilar to the previous/y-submitted Draft Stormwater Technical Memorandum. WORKELEMENT13 -TRAFFICSIGNALFOUNDATIONDESIGN The following items are to be performed by the sub-consultant,Amec Foster Wheeler Environment &Infrastructure,inc.(Amec Foster Wheeler),under this task.Amec Foster Wheeler willprovide geotechnical and structural engineering services for design of traffic signal pole foundations.These services will include conducting engineering analyses and drafting plan notes and design details for the recommended traffic signal pole foundation types. 13.1 Administration,Coordination and Supervision 0 Supervision of Amec Foster Wheeler personnel and activities to ensure compliance with contract scope and schedule. 13.2 Project Meetings 0 Design coordination meeting with City and Consultant staff.It is estimated that Amec Foster Wheeler willattend one meeting at Renton City Hall. 0 Internal design coordination meetings—Amec Foster Wheeler willconduct regular internal design coordination meetings with key design team members. 13.3 Geotechnical Engineering Analysis: 0 Reviewsubsurface information data obtained from the borings conducted during the field assessment. 0 Develop soil parameters to be used for the structural design of pole foundations. 0 Assist structural engineer with application of soil parameters and with selecting constructible options for the pole foundation design. 13.4 Structural Engineering Analysis: 0 Review draft geotechnical report and additional information relevant to traffic signal pole foundation design. 0 Provide structural engineering for up to 8 foundation types.These foundation types are based on two soil profile conditions and up to two different traffic signal pole loading criteria (a total of 8 structural evaluations). 0 Compile engineering analyses and prepare recommendations for up to four different signal pole foundation types. 0 Prepare general notes and draft modified traffic signal pole foundation details based on WSDOT and AASHTOcriteria,to be done CAD. 13.5 Revised Geotechnical Engineering Report.The report willinclude: Cityof Renton Wells/WilliamsConversion Project (CAG17-149) Final Design KPG Project Number:16125 6 April,2018 AGENDA ITEM #1. a) In addition to subsurface information and pavement design recommendations, revised geotechnical engineering report willinclude the following: 0 Description ofthe subsurface conditions and a summary table of soil parameters used for pole foundation design including lateral soil bearing pressure and torsional soil friction; A draft of the revised report will be provided to the Consultant for review by the Consultant and City.Once review comments are received,a final report willbe submitted to the Consultant to deliver to the City. Work Element 13 Deliverables: I Trafficsignal pole foundationdesign calculations; I General plans and construction details relevant to trafficsignal pole foundations, stamped and signed by a Washington State professional engineer and provided as CAD files; I DraftofRevised the Geotechnical Engineering Report;and I Final Geotechnical Engineering Report that incorporates review comments,stamped and signed by a Washington State professional engineer. [3 Foundation design delivered to the Consultant 3 months afterNTP [3 Amended Geotechical Report Delivered to the City 10 months afterNTP. Work Element 13 Assumptions: I The budget shown in Exhibit G assumes this task is less than three (3)months induration. I Design plans showing location of tra?icsignals will be provided to Amec Foster Wheeler. I Demand structural loading willbe provided to Amec Foster Wheeler. I Engineering for pole foundationswill be based on WSDOT and AASHTOdesign methods. I A non-standard design of trafficsignal pole foundationwill be conducted based on ”Very Soft”soil profile. I Wherepossible,Amec Foster Wheeler willmodify and expand WSDOTstandard details to accommodate signal pole foundationdesign based very softsoils. WORKELEMENT14-RIGHTor WAYACQUISITIONSUPPORTSERVICES This WE covers the necessary effort to provide the City's selected ROW Acquisition Consultant with ROW Acquisition Support Services. 14.1 The Consultant will prepare up to 8 property owner exhibits and legals to beutilizedduringmeetings/negotiations with the property owners.The purpose of these exhibits is to give each property owner a clear understanding of the ROW City of Renton Wells/WilliamsConversion Project (CAG17-149) FinalDesign KPGProjectNumber:16125 7 'Apri|,2018 AGENDA ITEM #1. a) impacts along their frontage.The exhibits will contain the following information: Existing parcel features,ROW lines,and Parcel Lines Proposed Frontage Improvements and dimensions where necessary Proposed temporary easement lines Parcel name and number Scale,north arrow,and legend (in color) Legal and Exhibits D D D D E D Work Element 14 Deliverables: -Up to 8 parcel exhibits in PDFand 11”x1 7"format. CI Parcel Exhibitsdelivered to the City when requested. Cl Legal Exhibits [3 Updated Title Reports Work Element 14 Assumptions: 'Only Temporary Construction Easements are assumed. I Existing and proposed ROW/Easementstaking is not included in this scope ofservices. 'Acquisition ofall new ROW/Easementswillbe the responsibility ofthe City's selected ROW consultant. WORKELEMENT15 —ENVIRONMENTALSUPPORTSERVICES This WE covers the necessary effort to provide the City's selected Environmental Consultant with Environmental Support Services. 15.1 The Consultant shall provide documentation support to the City's selected environmental services consultant for the development of the environmental permitting documents.These include,but are not limited to technical reports, aerial maps,quantities,and figures. Work Element 15 Deliverables: I Electronic pdf copies ofaerial maps,quantities,and figures CI Supporting permitting documents delivered to the City when requested. Work Element 15 Assumptions: 'Preparation of all necessary environmental permits will be the responsibility of the City's selected permitting consultant. WORKELEMENT16 —PUBLICINVOLVEMENTFINALDESIGN This WE covers the effort required to continue the public involvement process outlined Cityof Renton Wells/WilliamsConversion Project (CAG17-149) Final Design KPG Project Number:16125 8 April,2018 AGENDA ITEM #1. a) in the Preliminary Design Phase (WE 7).This WE will support one (1)additional Open House and supporting documents to be held at the completion ofthe 100%Design Phase. 16.1 The Consultant shall prepare for and attend one (1)Open House after the 100% Design Phase is complete.It is anticipated that the following items willbe updated by the Consultant for the open house:open house flyer,sign in sheet,comment form,roll-plots,photos of existing conditions,before/afterphoto simulations, project schedule exhibit and other informational exhibits conveying general project information (i.e.project goals,project budget,etc.). 16.2 The Consultant willassist in the preparation of website graphics and up to two (2) project fliers to be distributed to the public. Work Element 16 Deliverables: I DraftOpen House Materials,Electronic PDF I Final Open House Materials,Hard Copies and ElectronicPDF I Website Graphics and Project Fliers (2),Electronic PDF and JPEG'5 Cl Open House materials delivered to the City afterthe 100%Design Phase. Work Element 16 Assumptions: I General project informationsuch as project goals,budgets,etc.shall be provided by the City to the Consultant to be incorporated in the Open Houses. I City willhost and update the project website. WORKELEMENT17 -UTILITYCOORDINATIONFINALDESIGN The Consultant willcontinue to coordinate with private utilities affected by the proposed improvements.Efforts included under this WE are as follows: 17.1 Prepare letters with updated design plans to send to purveyors at each submittal phase. 17.2 Update Utility Conflict Plan:This plan will be submitted to all purveyors with utilities in the project limits to assess whether said utilities may be in conflict with the proposed improvements. 17.3 Prepare for and attend Final Design meetings (2 assumed)with franchise utilities to discuss utility conflicts and relocations. Work Element 17 Deliverables: I Letters to Purveyors I Utility ConflictFigure (11x17) I Franchise Utility Meeting Notes City of Renton Wells/WilliamsConversion Project (CAG17-149) FinalDesign KPG Project Number:16125 9 April,2018 AGENDA ITEM #1. a) I Updated basemap showing utility potholes and actual utility locations Cl Utility Coordination EffortsUnder this WEwill be complete 10 Months After NTP Work Element 17 Assumptions: I Survey required for utility relocations is not included. -Any franchiseutility expansion which is required to be incorporated into the project is not included. WORKELEMENT18 —FINALDESIGN(60%,100%) The Consultant shall prepare 60%and 100%Plans,Specifications and Estimates for review and approval by the City.Plans shall be formatted to provide sufficient detail for convenient field layout of all proposed facilities.City Standard Details and WSDOT standard plans will be supplemented with project specific details as required.Alldesign plans and documents will be signed by a licensed professional engineer in the State of Washington. 18.1 The consultant shall prepare 60%plans for review and approval by the City.The 60%submittal will include all comments received from the Preliminary Design project meetings. 18.2 The consultant shall prepare 100%plans for review and approval by the City.The 100%submittal will include all comments received from the 60%review. 18.3 Consultant will calculate quantities and prepare construction cost estimates in support of the 60%and 100%submittals. 18.4 Consultant will prepare specifications based on 2018 WSDOT Standard Specifications,using contract boilerplate,federal funding requirements,and general special provisions provided by the City for the 60%and 100%submittals. 18.5 Consultant will prepare a preliminary construction sequencing and traffic routing exhibit.The exhibit will be in a roll plot format with aerial backdrop showing % and ‘/2intersection closures with associated traffic routing. Work Element 18 Deliverables: I One (1)%-size unbound,five(5)%-size bound ofthe 50%Design Plans 'One (1)%-size unbound,five(5)15-size bound ofthe 100%Design Plans I One (1)hard copy,and two (2)electronic versions (PDFand Excel)ofthe 60%and 100% Engineer's Estimate I Five (5)hard copies,and electronic versions (PDF)ofthe 60%and 100%Specifications :1 60%P$&E willbe complete 5 Months afterNTP City ofRenton Wells/WilliamsConversion Project (CAG17-149) FinalDesign KPG Project Number:16125 10 April,2018 AGENDA ITEM #1. a) D 100%P$&E will be complete 9 Months AfterNTP 'Rollplot ofthe construction sequencing and trafficrouting WORKELEMENT19 -WSDOT REVIEWAND BIDDOCUMENTS The Consultant shall provide WSDOT Review Plans,Specifications and Estimates for review and approval by WSDOT.Bid Document Plans,Specifications and Estimates will be developed after addressing WSDOT review comments.WSDOT Review documents and BidDocuments willbe stamped,signed and dated by a licensed professional engineer in the State of Washington. 19.1 The Consultant shall prepare a set of WSDOTconcurrence submittal documents (Plans,Specifications and Cost Estimate)for WSDOT Northwest Region for review. The WSDOT review submittal will include all comments received from the City's 100%Design review and include the WSDOT Checklist. 19.2 Prepare and submit a Public interest Finding (PIF)for all agency supplied and sole sourced materials and Maximum Extent Feasible (MEF)documentation in accordance with WSDOTrequirements. 19.3 The Consultant shall prepare Bid Documents (Plans,Specifications and Cost Estimate)for advertisement by the City.The Bid Documents will include all comments received from the WSDOT review submittal. The estimated sheet count is the following: 1 Cover Sheet 2 Sheet Index,Alignment Plan,and Survey Control 1 Legend and Abbreviations 2 Typical Sections 3 Roadway Details 1 Driveway Details 12 Site Preparation Plans and TESCPlans 12 Roadway and Drainage Plans Drainage Profiles Concrete Panel Plan Flowline and Sidewalk Layout Plan Water Plans and Profiles Water Details Sewer Plans and Profiles Sewer Details Signalization Plans Signalization Notes DDUDCUDCDDDEEDDDD-l>-lhl-IUJUJCDOO-bO'\ City of Renton Wells/WilliamsConversion Project (CAG17-149) Final Design KPGProjectNumber:16125 11 April,2018 AGENDA ITEM #1. a) Signal Pole Specifications Wiring Diagram Illumination Plans Illumination Details One Line Notes ITSDetails Urban Design Plans Urban Design Details Landscape Plans Landscape Details Irrigation Plans Irrigation Details 12 Channelization and Signing Plans 2 Right of Way Plans Total:119 Sheets UDDDDDCDCUDDDCI—|-l>-I-I-l>r\.J-l>l\Jl—Il-— \-l>-l>-l> 19.4 Consultant will assist the City during the bidding process in answering questions by the Contractors,or in providing information for an addendum,as requested by the City.Assistance Work Element 19 Deliverables: I Two (2)hard copy 7 -size bound ofthe Plans,Specifications,&Estimate,delivered to WSDOT I Public Interest Finding forsole source and agency supplied materials I MEF Documentation I One (1)%—sizeunbound,five(5)%-size bound ofthe BidPlans I One (1)hard copy,and two (2)electronic versions (PDFand Excel)ofthe BidEngineer's Estimate I Five (5)hard copies,and electronic versions (PDF)ofthe BidSpecifications D WSDOTP$&E Submittal willbe complete 2 weeks after100%review comments D BidP$&E Submittal willbe complete 1 week afterWSDOT review comments I Addenda and Answers to Questions During Bidding Work Element 19 Assumptions: I The City will provide the Consultant with copies of approved PIF documents froma recent similar project and willinclude CertificatesofMaterials Origin (CMO)forall sole sourced materials. I Only one (1)review by WSDOTwillbe required. ADDITIONALSERVICES The City may require additional services of the Consultant.The scope of these services will be determined based on the unanticipated project needs or otherconsiderations at City of Renton Wells/WilliamsConversion Project (CAG17-149) FinalDesign KPG Project Number:16125 12 April,2018 AGENDA ITEM #1. a) the sole discretion of the City.This work may include items identified in the current WE authorizations as well other items,which may include,but are not necessarily limited to the following: 0 Design of Wayfinding Signs,Kiosks,and Parklet’s 0 Design of Art Features o Providing Construction Administration Services These services willbe authorized under a future contract supplement if necessary.At the time these services are required,the Consultant shall provide a detailed scope of work and an estimate of costs.The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. City of Renton wells/WilliamsConversion Project (CAG17-149) FinalDesign KPG Project Number:16125 13 Apri|,2o13 AGENDA ITEM #1. a) E33:m?scmmmunS.o¢>.«—»S<«=3aau9ue=39cany._:_.2.Eunm2...~.a...:.sA._..:n:S33.nuanell3.30RC5N:8So.n2:.E3E5.:guise1...:..o=_..._v.o8>E_5.tmi8.39.2u3..3aaRoemae33anaa.50..away3E;n.3-u.m.1nz=Ev:Ivu£a~.0x_.Ia-§No.8.3.2.»Gm’-cuatw.o.V252EKG.O..533_...m....u.Ez..>=_...__..€.2.N3S.»§.m.an9u9u._ua=uD.«a..Bob.1.»823aan.Rc..3..m..8:i..nuonI..§sa.s..m_.2IMUYCUWeonnam_u§uU:-=9.=>_m:mwW;San».—u»8==aa3eaH6au.ae.50»33SS»:n3SS_S€45-w>>Dm—_.:?uiomcoanamEu=_.Eu<;om.2M33.2.:»nu.oee9o0a9aB20uis».7:82:aEE=oamK1vE5n39Gvc¢vnx3.25u..it-.1u.._.8..H..u_5.€aauw:<.2.nonets.x?s?a63.5332.35...55::v&...uw..2~1.nu._2.._a§.oSE04Um?i.3.5_ln..§€§£_2.n.muE:_..2Es2.63.:m3=5uaa._a04au29.._l°>5|»3£3wan5.KFIr:Na.8R:mNn«N_nKC:20_u_:11:<§:..::3n_...E.u..mi_=..u$.3.E.cSuuun93.a3ou6.?a>G:82V.3mE3a—8$5422S3..vnEE.S25mon_...=.aau:to00¢:mVvB250125)3:1:m=_E-635E.1Fz=m_-=o_i..w<.2N2.»?uuau=Euuan2EHaan..15>gnu»w8-u9maE91.3100303.m3.ne.2N.92NV47?.._uo2=is:n:.aE_-2SNnv_maoE?m_u-ES252.3nE82...mcmtn..32a>x.u._...mE03.88....u22_3E2;:..na.Es...5_§2&:.i5;;2:.._Eu<>.o.==_Eo..o=:!Sa=.n:.2miozis:5.3.8.:.Sm:.8.2.2::.8.:»8.5u9::.8,!.3.3..n.5:.Bus.83.8.082.,..§._Es__.u..uu.:.E2.58......_a3.52anLaw.365any.33sass2.:5.?.._..,a...s....:.,5.551_in_..€?53.6:IsuumISIDIM.U:.§u::.sur-ao.:_.u~<965.22..Exam‘£95u:.J5353.a:§=_.¢.a:.:.u.m»u559:63,._.&...t-»__51:5.»au???35::B:.as..5::......:w...:3sea.355.5».55._...:,._...m:2325:52sic«£2;._.5:..5EnssuzuIii5.s.:sEm_:.u..Exuxaduizizla»zzaaumhsxsn?=2.__.3..N532;."mwmzazpumwoxa03.cm_mmD>._mc__u_um__u._m_c_5.5E:5.21.s_:.zaum.3._u>>E.m5Egzs....u_ELEVW53.13._..__umzo_._.<Sm:ouGoo»z<»._:mzoom_2_aED.:m_:xmAGENDA ITEM #1. a) Bowen:m»<§..mmmm. r_m_mwD>._m:__a_um_u._m.c_ huU?.HVH .::.5.E....5...nE.A2...nWu§nmE.5.:t..cs.o..=NE.15gunwuminu.uan.2.:.3er...aEu.save8asem8~:&SE25......S23:nS2~3..A-.._m.am......u.8a.._.__.m...‘..:85.:n9.:5~3 3uinnmzx..N8N3.MmmN.w.:8:2....SomN.3~2n:58§_z.......__mSN5aan:.a._s!........s:u._ou...§uE2~2EnEEN82n22~maan.numwn2~N»EnE~2. m2~1.E....._..5E.2....Es... »EN2§5::2:4153E..32.:,3N9H~8Mmoo.N35anm8.N3SR.8~2..2~:EmSN:E... :x..:.5..E.2...:n.. .228_.....mE..5.......,..8_z52..:5..o.263.6u39ulti.-late.2 38.::835.301::..a.N3 in5....33..3:.:2:u3::u95:.S....8.5o3::.3:..S63».232.Su?. .223...‘ 5.5.......,......u.......§..m.s...._.... §.o....u.»u:_€:<3:33PmBea5:.:an8..E8.Eva??oamid§a..._§8aS?inau5:n<u«.a8_.§<a.....usazwz. ......u<_...£.z2»5.2.5:.8.&.m.Brim.as5.58.5.50-.3»-«.61one5.m..uv.Iz«ism .5._m§.ow.~...853:.s25:0.m.$3.5.»iuz?-»=..«.u....uop.v«..n:wfirm5-It.8.i..u.h.1:E8!...».._.....<85_.x:u>:.5m_..Eu#25........§..mF.-.mux3§?:(5.55.2..¢s!._...n....n.....!..o8...-§..w In.2...viE5:.4.»Sueuau=3:.33 E2.3“win 2;._zmmsSz.uu3Eus.u_a.a.K_m.3.Bumu><muu>>uzcWu>(mEl.—_5>.0191 :n_=uK_u26.5__o m2oF<5._:oowmou._.zE.5m=ouasp: D.:m_:xu AGENDA ITEM #1. a) Eem?: W._.<2Fwwmm» cm_mmn_>._m:__u_um__.:o.c_ .mUan.HVH .«E63asaBatnnanE5...amSom=.w3acanE:E39:.2....52..5ua..a..3a3.3NC._._..s..itumA.uaH552vsuem.2uS.Eu.anE2wS&.t!...xn§C.n22:N.42.38mm:asanN:nS2EE.E_um§;.mmama53:3. BanEmE:.su_>uzpoem:.2Es8:2:......E.2Sn3E:a"3Eo..3.:.52:3:u23u3...:2::E.u=0=~=oum,.S.=..a..ou0.:Swann.E:E8~+.3—JS3IBn!£DuamZ.85%.E2922§8..xS:r.....smu...t£!.a3.35HmM.Eix._.z:E...e ».zAul?um?mitS..:iE.5»..o.Rm.u.glen:a.....:q.2E:1:33!!.:.3~._-.8Eco:35nE.9..~.5:EfvnE5.,2.itsm:m.En2...;:3:5un_ 2..355.5.5..n_ E.«.35..3..__...;_m9_ 2-..:.uaouM.§mX_<~2:§.!2minlamm9.E2.E_ 22n_.um.ya.._ A. u.8. a_ Ezm.2Sn.S2m.232m.2S:4..55XEvi2.5§.E...aama_....357:25..2a£55.oé...x»_ 2.Esuom3...:an.5355as2&3m. _2.,su323E.in_§..§_z.52...36u.uucmEuu»:ln§e.a....o£ususe:8.:.2::n83...23$.S4:.S4:»:35u.5:«8.3.Sn!»8,3.»aqua»Su? swan. .=E..i:.§..w..c.....o.ME5:3.55.8:..6_.3.5uéiz.5.-tamnew.35...H....3Aug..3A§.....xo5869.63:90 m5:.-:3Eugoilnl.az?s.t.u<.i.u....8.53.28»ua_...mat..Seaiaao.ax=6..w935.3.5_Ew8¢ugwutm«Eat!.m513ie:02E33.5:13M ..:....?a».I..Eu.» __ 535.2......m._m=.?.mE5:5:anim,.3:.5.F:-saum...Ev<320__x!utram.256E:mu.._z«s..m{tamo-?§_?.<.5155%.:_E...-:..mE?aulau..musnucn?1&5: 3.1.51.211523».2-E=uu:5::51. 2%.:K¢"E3 m«—m.EmmszzBw_.oz...unxra?vn_-Em.CKEA=n,...oz8umu>(m__.u>>YEmu>(nE-ES:Eek Eima:62.3.0 mzo:<:E:ouE8Eaiamzouwest 0_._m_:xm AGENDA ITEM #1. a) 8§.Ewtuuam:3-...=nm.53. 865.. Sauna uScxuu.1-n=.n....~¢38 «xii?S5..eo§x.::...x_.§..:.§..s nuco.Eu_-m.eo:V25-_?E!.E.-x 8\u0.nIevn..m:H=.:§un..n.3n._ 3533r?c?uxh 8Sn3.:..x$.§m.3.2 883..8Ra3:.:.s& SS3.8o»&...S?moe:§=ka DB8o.N!!2uWO—5a43§ 8:5_.§.ooe.m In-Sexin.8.m.«wage...8.3:«Cd:8..8!.«an,2}:n8a.¢cosy!8&3» suit. _l1i8»E.asnua...asuK».:....z..a..mvnaI._..a,. s.uasho£0.23.s.a!.a&sagain?ux9:....a.8539ea! 5_u3¥ro‘gr551»:uu!I¢nuts:.8-..mi..u.¥$§.b:...§.&ni?dué.I....€a.—...a_£Up.....uI..l»bx?n.IQEFN!..._.E.psi.ulwkuistu...£-leo__£.ouim35-_Enwauvt?FinEtltz5.3912..§n.I¢.£53550L:u£Il5.wlu.oaJ!l-38:338aE=umh.£:m.n!. :m_mwD>._mc__a_ow_n.mE_mvnnvm AGENDA ITEM #1. a) wticmwmummc?mi 3.2.aananaSm:u8.3.066.1.:»SR:u2.3.»352u3&1.aSan.wSaar»8.}.uS.S«»S?un3-zvqisouz mumom~uNWRn(mc—?.:I.-‘III 0am33.»~u~N.N»-e-L?lxiii '..uEftn?wuEico?n?$2.E:C;..=.:a¢zu:3.:.IE£=:mXm?....__E9.8.3m3anm2.3mu! » _mlain;.,.n..!:uS:aNam:3 In2.8..8.2aSH»sawu8!.o9Russ...eq?un uai-«sec...u.sv.», .511!.185»....uan.5: §§.I.8.593.8Sv??i5:8331:?»..3_. .?3l<553Has...» ‘.8:—..16..‘ 5...»83.52828:as 5:5:B 25.1‘..!._.6.»i¥.9.»._.l.__...,«.:...8..?w:zabm..!e-1.9..uiurslauu3355.1388__..:u.!.3_..eutz$Elswa5.3Slzu.<Sin1....5......»ElisaIi?aP.I:..Bu.32.: .c.8..:..:._§:3£s...§?§a:.§...._ Emma.c2__%%.2c_azeé.§ss2£2mH,w.wEM:g nwwuxmo» n_.:m_xxm AGENDA ITEM #1. a) LWI’ Exhibit D washinmon spate ?anspanauon Building 310 M 1 P .E.Department of Transportation R0,Bf,‘,‘:273%‘’‘‘’°"”‘’5 Olympla,WA98504-7300 360-705»70D0 Tl'Y:1-800-B33-5386 www.wadol.wa .gov April 19,2018 KPG.P.S. 3131 Elliott Avenue,Suite 400 Seattle,WA 98121 Subject:Acceptance FYE 2017 ICR —Risk Assessment Review Dear Ms.Suzy Rowe: Based on Washington State Department of Transportation‘s (WSDOT)Risk Assessment review of your Indirect Cost Rate (ICR),we have accepted your proposed FYE 2017 ICR of 146.70%.These rates are applicable to Washington Local Agency Contracts only.These rates may be subject to additional review if considered necessary by WSDOT.Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs,based on the terms and conditions of the respective agreement/contract. This was not a cognizant review.Any other entity contracting with your ?rm is responsible for determining the acceptabilityof the ICR. If you have any questions,feel free to Contact our office at (360)705-7019 or via email consu1tantrates@wsdot.wa.gov. Regards; w.l«- ERIK K.JONSON Manager,Consultant Services Office Jonson,Erik Apr 20 2018 8:02 AM cosign E1(J:l<ms Acceptance [CR Audit Office Review AGENDA ITEM #1. a) ExhibitD Project Name:Wells and WilliamsAve Conversion Project Consultant:KPG,Inc. Consultant fee calculationworksheet Appendix 31.77 Degree of Risk 25 0-32 8.00 E <100,000 =0.35 100,000 -5,000,000 proportionate from 0.34 to 0.21 5,000,000 -10,000,000 -proportionate from 0.21 to 0.17 Period of Performance >24 months =0.35 months 2 -24 months proportionate from 0.17 to 0.35 <2 months =0.17 The degree of riskfor this project is : Weight from 0.17 to 0.35,0.35 being riskiest Relative Difficulty of Work The difficulty of work for this project is: Weight from 0.17 to 0.35,0.35 being most difficult Size of Job $600,000.00 Assistance by the Agency The amount of assistance from the agency is: rate from 0.17 to 0.35,0.35 being few items provided Few items provided 0.35 5.25 Sub-Consulting of cost >4o%=o.35 0-40%proportionate from 0.17 to 0.35 0%=0.17 Fraction,rounded to two digits AGENDA ITEM #1. a) April26,2018 Keith Woolley City of Renton Public Works -5"‘Floor 1055 S Grady Way Renton,WA 98057 Re:KPGProject Team Commitment —Wells Ave S and Williams Ave 5 Conversion Dear Mr.Woolley: KPGis committing for the duration of the project the discipline leads listed below.These professionals willnot be replaced without advance notification and subsequent authorization from the City. Employees Sessyle Asato Paul Fuesel Nelson Davis Jason Fritzler Olivia Paraschiv KirkSmith Ray Edralin Michael Lapham Jan Ciganik Janessa Donato Mike Bowen Ron Reichel PhilAdams Justin Williams Karen Weisser ChrisJohnson ElizabethGibson Phuong Nguyen Coreen Schmidt John Davies HidemiTsuru George Hilen Brunye Adams Judy Johnson Danielle Winklemann Terri Simms MichelleTorres Joe Giacobazzi Vonnie Stockman Daniel Clark Sincerely, Jason Fritzler,PM KPG Title QA/QCManager LAManager Principal Project Manager Engineering Lead Stormwater Lead Stormwater Engineer TrafficAnalysis Lead Signal/Illumination/ITS Lead Roadway Lead Survey Lead ROW Lead Survey Field Survey Field Survey Tech Survey Tech Landscape/Irrigation Lead Urban Design Lead LA Traffic Analysis Engineer Signal/Lighting Engineer Lighting Engineer Roadway Engineer Landscape Tech Admin Admin Admin Public Inv Lead CADTech CM Lead AGENDA ITEM #1. a) umudwmmmmwSod«NW:mmméSmm:_c.._xmm.Em_m_Swmm“.om:.<_2_._.mm.25»mwODO._<_.O._.mu:x:wEaxaommwmcmaxmSmzcoonzm_EoE_..mmmmm?axmomsz_s2%w$mummmamammEm.CmNW‘,Cmm.828893.98:m8wmmmmm«mm;mSm;mmGmo.xoneu&mmomm0%;mmwB.wmmmodwmSm:XowenIOwmom9.“NB;mmwt...m33mmomoo>:.._mm50:9omammmiomw?oea9:02.52vNo—mm:o:m.mawaozm282.team:m:_:o%mm.wCGQ?mmzm__m_®DDEM$.02_m_mcmwSwami3.cm?:9_m:EEouone.+:3E9E$:aSccznuczo.Bunm::wmc_m:m_m..:«u:.zw¢.Nmwm..928cmm:c_.mu::o_Eon.m__.om:_m:m_auE_..u9ow0m.Nmwax25>5muE_mm2.mm:=$_2N.“mN<EmEmam:nEUmrzmNN955:.:o_m_>.vu:w,:o=m:__u..ooU.:o_.m.:m_EE_u<_..Nmodwmmm._mm3.3»mmSm.B.cn,:ummD«mmh«mug.W3»oaa_m_wwEsma0%.hea.Lwwmou.J/./9sh.MnUWEQm.Ebom?muEmm?mm53oIE=E.cQ§bcmEcco?mmmEzxm,w.mE_.mmm.5oItermwe_w>w;_AGENDA ITEM #1. a) EXHIBITE -SUMMARYOF COSTS Signal -Pole Design and Reporting Wells and Williams Avenues amec Renton,Washington foster wheeler Amec Foster Wheeler Environment &Infrastructure,lnc. DIRECT SALARY COST (DSC): Classification §AMEC Class Code)Hours x HOUr|vRate =Cost Task Total Principal Geotechnical Engineer (624 to 625)9 $72.63 $653.67 Associate Engineer (620 to 623)62 $66.85 $4,144.70 Senior Geologist!Engineer (616 to 619)94 $44.40 $4,173.60 Project Geologistl Engineer (614 to 615)0 $39.57 $0.00 Stall Geologistl Engineer (611 to 613)0 $32.10 $0.00 CAD Drafter (517)34 $31.52 $1,071.68 Clericall Word Processor 1808to 809)8 $26.06 $208.48 TOTAL DSC §07 $10,252.13 OVERHEADCOST (OH COST -including salary additives): OH Rate of 1.4557 X DSC 1.4557 X $10,252.13 =$14,924.03 FIXEDFEE (FF): FF Rate of 0.30 X(DSC)0.3 X $10,252.13 =$3,075.64 REIMBUFISABLES: Field Expenses (mileage,equipment,etc.)$0.00 Subcontract Expenses (0%mark-up)$0.00 TOTAL REIMBURSABLES =$0.00 TOTAL $23,251.79 AGENDA ITEM #1. a) EXHIBITE Subconsultant Fee Determination Summary Sheet ACTUALS NOT TO EXCEEDTABLE Wells and Williams Avenues.Flenfon,WA Amec Foster Wheeler Environment &Infrastructure,Inc. Current Flales —Overhead Fee BilllnsRafe Base Direct Labor lass Code Class Code Descri tion -Billing nate=Direct PROFESSIONALLEVELS EIHIIIHHIEIEE Professional Level 1 602 Professional Level 2 603 Professional Level 3 604 Professional Level4 605 Professional Level 5 606 Professional Level 6 607 Professional Level 7 608 Professional Level 8 609 Professional Level 9 610 Professional Level 10 611 Professional Level 11 612 Professional Level 12 613 Professional Level 13 614 Professional Level 14 615 Professional Level 15 616 Professional Level 16 617 Professional Level 17 618 Professional Level18 619 Professional Level 19 620 Professional Level 20 621 Professional Level 21 622 Professional Level 22 623 Professional Level 23 624 Professional Level 24 625 Professional Level 25 626 Professional Level 26 TECHNICALLEVELS $15.49 $17.57 $3.40 $3.62 $31.22 $33.26 $17.56 $19.91 $3.62 $4.10 $33.29 $37.70 $19.93 $22.26 $4.11 $4.59 $37.73 $42.13 $22.27 $24.60 $4.59 $5.07 $42.16 $45.57 $24.52 $26.95 $5.07 $5.55 $46.60 $51.01 $26.95 $29.29 $5.56 $6.04 $51.04 $55.44 $29.30 $31.52 $6.04 $6.52 $55.47 $59.65 $31.63 $33.96 $6.52 $7.00 $59.66 $64.32 $33.99 $36.32 $7.01 $7.49 $64.35 $66.75 $35.33 $36.65 $7.49 $7.97 $66.76 $73.16 $36.66 $42.40 $7.97 $6.74 $73.19 $60.27 $42.42 $46.66 $8.74 $9.56 $60.30 $66.71 $45.67 $51.46 $9.66 $10.61 $66.73 $97.41 $51.47 $55.93 $10.51 $11.53 $97.44 $105.67 $55.94 $60.73 $11.53 $12.52 $105.90 $114.97 $60.75 $65.30 $12.52 $13.46 $115.00 $123.52 $55.32 $70.76 $13.45 $14.58 $123.65 $133.95 $70.76 $76.02 $14.59 $15.67 $133.96 $143.90 $76.03 $61.29 $15.67 $16.75 $143.93 $153.66 $61.30 $65.54 $16.76 $17.64 $153.91 $163.63 $66.56 $91.61 $17.64 $16.92 $153.65 $173.60 $91.63 $97.07 $16.92 $20.00 $173.63 $163.75 $97.06 $102.34 $20.01 $21.09 $163.76 $193.73 $102.35 $107.59 $21.09 $22.17 $193.75 $203.57 $107.51 $112.66 $22.16 $23.26 $203.70 $213.65 $112.67 $217.41 $23.26 $44.61 $213.56 $411.56 Technician Level 1 502 Technician Level 2 503 Technician Level 3 504 Technician Level 4 505 Technician Level 5 506 Technician Level 6 507 Technician Level 7 508 Technician Level 8 509 Technician Level 9 510 Technician Level 10 511 Technician Level 11 512 Technician Level 12 513 Technician Level 13 514 Technician Level 14 515 Technician Level 15 516 Technician Level 16 517 Technician Level 17 Technician Level 18 $11.99 $11.99 $2.47 $2.47 $22.71 $22.71 $12.01 $13.35 $2.46 $2.75 $22.73 $25.27 $13.36 $14.69 $2.75 $3.03 $25.30 $27.61 $14.70 $16.04 $3.03 $3.31 $27.63 $30.37 $16.06 $17.40 $3.31 $3.59 $30.40 $32.93 $17.41 $16.75 $3.59 $3.65 $32.96 $35.49 $16.75 $20.25 $3.67 $4.17 $35.52 $36.33 $20.26 $21.75 $4.16 $4.46 $36.36 $41.17 $21.76 $23.25 $4.49 $4.79 $41.20 $44.01 $23.26 $25.49 $4.79 $5.25 $44.04 $46.25 $25.50 $27.75 $5.25 $5.72 $46.26 $52.52 $27.76 $30.74 $5.72 $5.34 $52.55 $56.20 $30.75 $34.49 $6.34 $7.1 1 $56.23 $55.26 $34.50 $36.24 $7.1 1 $7.66 $65.31 $72.39 $38.26 $41.96 $7.66 $6.65 $72.42 $79.47 $42.00 $45.74 $6.66 $9.43 $79.50 $66.56 $45.75 $49.46 $9.43 $10.20 $66.51 $93.57 $49.49 $59.97 $10.20 $12.36 $93.69 $113.53 .ADM.l.N|$:T?A.TlV.E’.|-.EVEL5 AGENDA ITEM #1. a) AdministrativeLevel 1 AdministrativeLevel 2 $9.53 $13.76 $1.97 $2.84 $18.05 $26.04 AdministrativeLevel 3 $13.77 $16.39 $2.84 $3.38 $26.07 $31.03 AdministrativeLevel 4 $16.41 $19.03 $3.38 $3.92 $31.06 $36.02 Administrative Level 5 $19.04 $21.66 $3.92 $4.46 $36.04 $41.00AdministrativeLevel6$21.68 $24.31 $4.47 $5.01 $41.03 $46.02 Administrative Level 7 $24.32 $26.95 $5.01 $5.55 $46.05 $51.01 AdministrativeLevel 8 $26.96 $30.70 $5.56 $6.33 $51.04 $58.12 AdministrativeLevel 9 $30.72 $35.21 $6.33 $7.26 $58.15 $66.66AdministrativeLevel10$35.24 $39.74 $7.26 $8.19 $66.72 $75.23 $39.76 $74.97 $8.19 $15.45 $75.26 $141.92 Labor rates below the Wasnington State MinimumWage apply to employees inother states Table may have minor rounding errors. Alldirect reimbursables willbe billedat cost with no mark-ups. Alltravel willbe billedper the WSDOTAccounting ManualM13-82,Chapter 10,Travel. These rates may be used for the lifeof the contract,assuming 5%escalation each year. Direct Reimbursable Costs Reprographics AtCost Couriers I Deliveries AtCosts Telephone AtCostCopies$012 I copy Tmck Rentals AtCostFax$1.00 /page Fieldequipment At Cost Mileage.per Travel Directive $.54 I mile AGENDA ITEM #1. a) Project Name:Rainier Avenue S Subconsultantz AMECFW Environment &Infrastructure,Inc. Degree of Risk The degree of riskfor this project is :0.29 7.25 weight from 0.17 to 0.35,0.35 being riskiest RelativeDifficulty of Work The difficulty of work for this project is:20 0.29 5.80 Weight from 0.17 to 0.35,0.35 being most difficult Size of Job <1oo,ooo =0.35 15 0.35 5.25 100,000 -5,000,000 proportionate from 0.34 to 0.21 5,000,000 -10,000,000 -proportionate from 0.21 to 0.17 Period of Performance >24 months =0.35 months 2 -24 months proportionate from 0.17 to 0.35 2.85 <2 months =0.17 Assistance by the Agency The amount of assistance from the agency is:15 0.35 5.25 rate from 0.17 to 0.35,0.35 being few items provided Sub-Consulting 10 0.32 3.20 of cost >4o%=0.35 0-40%proportionate from 0.17 to 0.35 0%=0.17 29.6 .o(H3 Fraction,rounded to two digits AGENDA ITEM #1. a) AB - 2146 City Council Regular Meeting - 14 May 2018 SUBJECT/TITLE: Supplemental Agreement No. 4 to CAG-17-082 with Perteet, Inc. for the Preparation of Construction Documents Up to 60% Design for the Park Avenue North Extension Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Bob Hanson, Transportation Design Manager EXT.: 7223 FISCAL IMPACT SUMMARY: The Park Avenue North Extension Project has a 2018 budget of $649,908 (317.122190). Supplemental Agreement No. 4 with Perteet, Inc. is $392,389 and is within budget. SUMMARY OF ACTION: The purpose of the Park Avenue North Extension Project is to construct improvements to extend North Park Avenue from the existing intersection with Logan Avenue North northward to connect to the Southport site now under construction. The supplemental agreement is to prepare construction documents up to the 60% design level and includes: 1. Public involvement. 2. Stakeholder coordination and planning. 3. Right-of-way acquisition support. 4. Geotechnical engineering services. 5. 30% plans and estimate. 6. Franchise utility review and coordination. 7. Supplemental survey and base mapping. 8. Structural design of signal pole foundations. 9. Boeing electrical duct bank modifications. EXHIBITS: A. SUPPLEMENTAL AGREEMENT NO. 4 TO CAG-17-082 STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Supplemental Agreement No. 4 to CAG-17-082 with Perteet, Inc. in the amount of $392,389 for the preparation of construction documents up to 60% design for the Park Avenue North Extension Project. AGENDA ITEM #2. a) A _‘:::::'t‘I%t:nntitfa'|t'|?ansportation Supp|ementa|Agreement OrganizationandAddress Number 4 Perteet,Inc...505 -5th Ave.S.,#300OriginalAgreementNumberSeattle,WA 98104 CAG-17-082 Pho?ei 425-252-7700 ProjectNumber ExecutionDate CompletionDate June I,2019 ProjectTitle NewMaximumAmountPayable N.Park Avenue Extension-Preliminary Design and Design $626,721 DescriptionofWork This phase of the projectwill prepare constructiondocuments up to the sixty percent (60%)design level to construct improvements for the Park Avenue N extension betweenLogan Avenue N and the Southport development. The Local Agency of desires to supplement the agreement entered in to with & and executed on M8 I 2017 and identi?ed as Agreement No.CAG-17-032 Allprovisions in the basic agreement remain in effect except as expressly modi?ed by this supplement. The changes to the agreement are described as follows: I Section 1,SCOPE OF WORK,is hereby changed to read: See exhibit4—AScope of Work II Section IV,TIMEFOR BEGINNINGANDCOMPLETION,is amended to change the number of calendar days for completion of the work to read: Section V,PAYMENT,shall be amended as follows: Increase total contract amount from $234,332 to $626,721. as set forth in the attached ExhibitA,and by this reference made a part of this supplement. Ifyou concur with this supplement and agree‘to the changes as stated above,please sign in the Appropriate spaces below and return to this of?ce for ?nal action. By:By: ConsultantSignature ApprovingAuthoritySignature Date DOT Form 140-063 Revised O9/2005 AGENDA ITEM #2. a) City of Renton Park Ave.N.Extension -60%Design Exhibit"A" Summary of Payments Basic Supplement #1 Supplement #2 Agreement Time Extension Time Extension Supplement #3 Supplement #4 Total DirectSa|aryCost 46,162 -$4.905 $33.300 5134.353 Overhead (IncludingPayrollAdditives)5 84,911 S -S -S 9,025 $153,222 $247,158 Direct Non-Sa|aryCosts S 2,450 -5 54.176 5 129,211 $185,837 Fixed Fee 14,77 -5 1,570 $26,656 $42,998 Management Reserve 11,360 -$5,000 5 16,360 Total 159,655 --$74,677 $392,389 $626,721 AGENDA ITEM #2. a) PARKAVENUE N EXTENSION—FINALDESIGNPHASE Agreement withPcrtcei lnc.April30.2Ol8 Exhibit 4A During the term of this Contract,Perteet,Inc.(CONSULTANT)will perform professional services for the City of Renton (CITY),as detailed below: INTRODUCTION The project will construct improvements to extend Park Avenue N from the existing intersection with Logan Avenue N northward to connect to the Southport site now under construction.The purpose of the roadway extension is to provide a connection to the Southport development and relieve congestion on Lake Washington Boulevard. GENERAL SCOPE OF SERVICES This phase ofthe project will prepare construction documents up to the sixty percent (60%) design level to construct improvements for the Park Avenue N extension between Logan Avenue N and the Southport development.Services not included in this scope of services are specifically excluded from the scope of the CONSULTANT’sservices.The CONSULTANTassumes no responsibility to perform any services not specifically listed in this scope of services.If agreed to in writing by the CITYand the CONSULTANT,the CONSULTANT shall provide Optional Services.Optional Services are not included as part of the Basic Scope of Services and shall be paid for by the Client in addition to payment for Basic Services,in accordance with the CONSULTANT’sprevailing fee schedule as agreed to by the CITYand the CONSULTANT.At the ClTY‘srequest,the CONSULTANT may be asked to provide environmental support and/or construction management services.The CONSULTANT reserves the right to shift funds within the Contract between Tasks,and between members of the CONSULTANTteam during the prosecution of the work. Currently only local agency funds will be used in the planning,design,and/orconstruction of the project.The CONSULTANT will use procedures outlined in the WSDOT LocalAgency Guidelines (LAGManual)during development of the project. Task 1 —Project Management Task 2 —Agency/Large Property Owner Coordination and Planning Task 3 —Public Involvement Program Task 4 —Right-of—Way Acquisition Task 5 —Geotechnical Engineering Services Task 6 —30%Plans and Estimate Task 7 —60%Plans,Specifications and Estimate Task 8 —Franchise Utilities Review and Coordination Task 9 —60%Stormwater Report Task 10 —Supplemental Survey and Basemapping Task 11 —Structura|Design of Signal Pole Foundations Fileloconon Y -Cormoci Administration Conilacrs Renion PorkAv:-N Eu Scope 50":Design_4-30-IE5 doc AGENDA ITEM #2. a) PARKAVENUE N EXTENSION—FINALDESIGNPHASE Agreerneniwiih Perleei lnc.APfil3Oi2OlB Task 12 —Boeing Electrical Duct Bank Modifications Task 13 —Management Reserve OPTIONAL SERVICES The CONSULTANTmay be asked by the CITYto provide optional services.Optional services that may be performed include: 0 Assistance with preparation of environmental documentation and permits -Assistance with preparation of grant funding packages -Preparation of 90%and Final Design Documents 0 Assistance during Bidding 0 Services during Construction Providing optional services will require a supplement to this agreement. TIME FOR COMPLETION Allwork under this contract will be completed within four (4)months (120calendar days)of notice to proceed. Task 1 —Project Management 1.1 Continuous Project Management The CONSULTANTwill provide continuous project management administration (billing invoices, monthly progress reports,consultant coordination)throughout the project's duration (assume four [4]months). 1.2 Budget and Schedule Oversight The CONSULTANTwill monitor project budget and schedule.Schedule will be developed using MS Project 2013.Schedule will be updated on a monthly basis. 1.3 Work Plan The CONSULTANT will update the work plan developed during the previous phase ofthe project for this phase of the project including communication plan,deliverables,quality control plan, and procedures for change management. Filelocmion Y ‘Conlmcl Adrrunisimucn C0v\lru(is‘Renl(m\POIk Ave N ExiScope 60‘:Desngn,4-30—l8.doc AGENDA ITEM #2. a) PARKAVENUEN EXTENSION—FINALDESIGNPHASE Agreernenlwilh Pericei lnc.April30.2Ol8 1.4 Project Coordination Meetings The CONSULTANTwillattend bi—weeklyProject Coordination meetings with key CITYstaff to discuss the project and report on progress.Attendance will consist of up to two (2) CONSULTANTtask leads,CONSULTANTproject manager,CITYproject manager,and other CITY staff as determined by the ClTY’sproject manager to review project status and coordinate activities for current work tasks.Meetings will be held at Perteet's offices.Prepare and distribute meeting minutes.Assume eight (8)meetings total. 1.5 Quality Assurance/Quality Control Program The CONSULTANT will conduct an internal quality assurance program prior to major submittals. Major submittals are defined as the 60%construction documents.This task will supplement the continuous quality assurance program by conducting a detailed review of each major submittal for compliance with project criteria and consistency with the project goals. Deliverables: 0 Invoice and progress reports submitted monthly in hard copy via US Mail.Twelve (12) prepared invoices will be submitted. -MS Project Gantt Schedule submitted every other month in hard copy with project invoices via US Mail.Four (4)schedule updates will be submitted. 0 Project work plan,and change management procedures submitted via e—mailin PDF format.One (1)project work plan will be submitted. -Meeting Agendas outlining likely discussion topics for each Project Coordination Meeting,submitted via e—mailin MS Word format at least one (1)working day before each meeting. 0 Meeting Minutes documenting each Project Coordination Meeting,submitted via e—mail in MS Word format within three (3)working days of each meeting. 0 Markups of major submittal quality control reviews in hard copy format with each major submittal.One (1)quality control review document will be submitted for each of the following: o 60%Construction Documents 0 Utility Conflict Analysis Memorandum o 60%Stormwater Report Task 2 —Agency/Large Property Owner Coordination and Planning This element of the work includes efforts to coordinate the project development with other agencies and adjoining large property owners.Known key entities include the City of Renton (CITY),the Boeing Company (BOEING),Burlington Northern Santa Fe Railroad (BNSF),Puget Sound Energy (PSE)and SECO.The US Fish &Wildlife Service (USFW),the US Army Corps of Frleloconon Y Conliotl Adn’1IF\lS'{C'lOF\Conirocis Rcnion Park Ave N in Scope 60':D:-sign,~‘—30—iBdoc AGENDA ITEM #2. a) PARKAVENUEN EXTENSION—FlNALDESIGNPHASE AgreemenlwithPerleel lnc.APril3O.2Ol8 Engineers (USACOE),the Tribes,and Washington State Department of Ecology (DOE)will also have interest in the project,and the CONSULTANT encourages their involvement early in the project. 2.1 Agency/Large Property Owner Coordination and Planning Organize and attend up to six (6)two-hour coordination meetings with the agency/large property owner stakeholders.These meetings willto the maximum extent possible be joint meetings to share project status,issues,and areas of concern.Keepingthese entities informed typically benefits the project with shorter approval cycles from the agencies and keeps the large property owners informed of project status. Deliverables: 0 Attendance of up to two (2)CONSULTANTstaff members for each Coordination meeting,for a total of two (2)hours per staff member.Up to twelve (12)meetings are anticipated. 0 Meeting Agenda for Coordination meetings,submitted via e—mailin MS Word format at least two (2)days before each meeting.Up to six (6)coordination meeting agendas will be prepared. 0 Meeting Minutes from Coordination meetings,submitted via e—mailin MS Word format within three working days of the meeting.Up to six (6)Coordination meeting minutes will be prepared. Task 3 —Public Involvement Program The key goal of the public involvement program is to inform the community about the proposed improvements to the Park Avenue N Extension by providing public information.Tasks to achieve this goal include: 3.1 Council Briefing CITYstaff will conduct a study session meeting with the Renton City Council (COUNCIL)to keep the COUNCILinformed of project progress and to solicit decisions.The meeting will follow the 60-percent design submittal to inform the COUNCILof project status.The CONSULTANT will provide a brief summary of presentation purpose for inclusion in COUNCIL pre—meeting packets. Deliverables: 0 Summary of presentation purpose for inclusion in COUNCIL pre—meeting packets, submitted in MS Word format via e—mailone (1)week before each presentation.The CONSULTANTanticipates the summary will be brief,on the order of "250 words. Filelocation V‘Ccnivccl Adrmmsircmon ConimcIs‘Remon Park Ave N ExlScope 60‘:Design,”-—30—l8.dcc AGENDA ITEM #2. a) PARKAVENUEN EXTENSION—FINALDESIGNPHASE Agreement with Perfect Inc.APHI30.2Ol8 3.2 Project Web Site The CONSULTANTwill support a project web site maintained by the CITYto provide current project information and opportunity for project feedback.This allows active community participation throughout the project.The CITYwill host the project website and post materials to the website.The CONSULTANT will provide up to two (2)project updates for posting by the CITYin conjunction with project meetings and presentations. Deliverables: 0 Two (2)project updates consisting of meeting materials,presentations,comment summaries,and other materials prepared under other tasks in PDFformat for posting by the CITYon the project website. Task 4 -Right-of-Way Acquisition Right—of—wayacquisition services to be provided include development of right—of—wayplans along with fee simple or easement documents to be used by Abeyta &Associates (ABEYTA)to acquire property necessary to construct the project. 4.1 Right-of-Way Plans The CONSULTANT will prepare right—of—wayplans for the project following the WSDOT LAG Manual procedures.The right—of—wayplans will have the appearance of WSDOT style right-of~ way plans,but will not follow the strict adherence to line symbology and font format of WSDOT.The right—of—wayplans will be prepared at l"=50’scale,and for each property identify the existing property area,any required acquisition (whether fee simple or easement),and remaining property area. 4.2 Legal Descriptions The CONSULTANT will prepare two (2)legal descriptions describing each property fee simple or easement acquisition.Legal descriptions will not be prepared for right—of—entrysituations for elements such as driveway reconstruction.A total of two (2)parcels have been identified that may require property acquisition.No parcel maps will be prepared for the legal descriptions. 4.3 Right-of-WayAcquisition ABEYTAwill prepare and review appraisals and conduct negotiations with property owners in the corridor under a separate contract directly with the CITY.The CONSULTANT will coordinate with ABEYTAduring this process and anticipates up to six (6)meetings will be required specifically for the right~of—waynegotiations,each lasting up to four (4)hours.Appraisals, review appraisals,and negotiations will be conducted by ABEYTAin accordance with the WSDOT Right—of—WayManual and the project's federal funding. Fulelocuuon Y Coniroci Adrmmsncmcm Comvucvs Rcmon Pm’.Ave N ExtScope 60‘:DcsIgn_4-30-l8.doc AGENDA ITEM #2. a) PARKAVENUE NEXTENSION—FINALDESIGNPHASE AgreementwithPerteet lnc.April30,20l8 Deliverablesz One (1)set of Right—of—WayPlans at 1"=50’scale on 22"x 34"bond,submitted in hard copy form and delivered by US Mail. Legal descriptions on 8.5”x 11"documents describing the easement or right—of—wayto be acquired.lncluded with the legal description will be a diagram illustrating the acquisition (the diagram will not illustrate the entire parcel). Task 5 —Geotechnical Engineering Services The proposed work for geotechnical services will be conducted by HWA Geosciences (HWA)as a SUBCONSULTANTto the CONSULTANT (Perteet)and include the following tasks: 5.1 5.2 Geotechnical Project Setup Geotechnical Invoicing Setup:Upon notice to proceed,HWA will complete project setup procedures.This will include configuring the project in HWA’s accounting software. Attend Project Kickoff Meeting:HWA will attend one (1)project kickoff meeting with the CITYand the design team.This meeting will review project objectives, communication protocol,and schedule.HWA assumes that this meeting willtake place at the C|TY's office. Collect and Review Available Geotechnical Data:HWA will review readily available and relevant information along the project corridor.This review will include online geotechnical databases,geologic maps and HWA library. Explorations (Geotechnical Borings) Plan Field Exploration Program:HWA will plan and coordinate a geotechnical exploration program for the project.The program will consist of conducting up to six (6) geotechnical borings along the corridor in support of retaining wall design,signal pole design,luminaire foundation design,railroad crossing design,and identification of potentially compressible soil deposits that could affect the proposed roadway.Planning will include identification of the location of the geotechnical borings,development of traffic control plans (if required)and coordination of required equipment,flaggers,and utility clearance. Conduct Utility Locates for Geotechnical Explorations:Prior to generating the geotechnical work plan,HWA will mark the proposed exploration locations and arrange for utility locates using the Utility Notification Center.Utility location marks will be used to verify proposed field exploration locations prior to development of traffic control plans. Filelocation.Y ‘Conlroci Adnimisnonon‘Connucis‘—Renvon‘PmkAve N ExlScope 60%Design_!.—30-lB.doc AGENDA ITEM #2. a) PARKAVENUEN EXTENSION—FINALDESIGNPHASE Agreement with Pertecl lnc.April30,20l8 Generate Geotechnical Work Plan Memo:HWA will prepare a Geotechnical Work Plan Memorandum for the exploration program.This work plan willbe submitted to the CITY for review and approval.The work plan will detail the type,location,and extent of proposed field explorations along with logistics necessary to perform the work such as traffic control plans and staging areas.The work plans willalso be used for utility locating clearances and for permitting that may be necessary to access the exploration locations.We assume the CITYor the CONSULTANT,in support of this project,will acquire and provide any required permits or right of entries at no cost to HWA. Conduct Explorations (Geotechnical Borings):HWA will conduct a series of up to six (6) geotechnical borings along the project corridor to assess the subsurface soil conditions. Geotechnical borings will be conducted both within and outside existing pavement areas.Any geotechnical borings conducted within the pavement areas accessing BOEINGwill be drilled during the day—time hours of 9am to 3pm with appropriate traffic control measures.Each boring will be drilled to a depth of 20’to 30'below ground surface.Boreholes will be patched with rapid—setting Portland cement concrete.Traffic control to consist of Arrow Board Mounted Attenuator Truck behind coned off work area for both coring and pavement patching by subcontractor.Flaggers may be utilized as needed (assume one [1]day of ?aggers). HWA will install a groundwater monitoring well in one (1)boring location along the corridor to monitor groundwater fluctuations.The location of the well will be determined in the field based on observed soil and groundwater conditions at the time of drilling.HWA will install a flush—mounted steel monitoring well monument at the location of the monitoring well.HWA will install data logging transducers in the well to measure water levels over a period of one (1)year.Upon completion of design,the monitoring well will be decommissioned by the contractor in accordance with the DOE requirements. Each geotechnical boring will be logged by an HWA geotechnical engineer or HWA engineering geologist.HWA will patch each boring conducted through the pavement with quick drying concrete upon completion of the boring. Generate Boring Logs and Assign Laboratory Testing:HWA will prepare summary boring logs and perform laboratory testing to evaluate relevant physical properties of the site soils.Laboratory testing would include moisture content,hydrometers,grain» size distribution,one dimensional consolidation tests,and Atterberg Limits. Groundwater Monitoring:HWA will install a groundwater monitoring transducer in the proposed monitoring wells.The transducer will be set to acquire groundwater elevation readings every half an hour for the duration of one (1)year.A Hydrogeologist from HWA will make two (2)visits to download and process the groundwater data.This data will be used to provide geotechnical design recommendations and to provide prospective contractors with an accurate representation of the seasonal groundwater variations across the site. FileIOCOYIOWVContract Admimsiroiion‘ConIroc!s‘Renlon Purl Ave N ExrScope 60”:DesIqn_4~50-l8.do( AGENDA ITEM #2. a) PARKAVENUE N EXTENSION—FINALDESIGNPHASE AgreementwithPerieei Inc. 5.3 April30,2018 Geotechnical Design Services Evaluate Field and Laboratory Data:Based on the borings and the laboratory test results of selected samples,HWA will generate estimates of the soil strength and other properties needed to evaluate the effects the subsurface conditions will have on the proposed improvements. Develop Geologic Profiles:HWA will develop a geologic profile along the project alignment.The location and orientation of the geologic profiles will be determined based on the needs of the project.Allgeologic profiles will be included in our geotechnical reports. Generate AASHTO Seismic Design Parameters:Based on the soils encountered along the alignment,HWA will determine the Site Class for seismic design.The design spectral acceleration parameters will then be selected in accordance with the AASHTO Specifications for Road and Bridge. Settlement Evaluation:In the event that HWA identifies potentially compressible soils along the project alignment,HWA will evaluate the soils for potential primary and secondary settlement impacts associated with the proposed improvements. Evaluate Retaining Walls:HWA will evaluate the impact of the proposed improvements and fill retaining wall options along the corridor that may be used to minimize impacts on adjoining properties.HWA will provide design parameters for retaining wall design. Stormwater Facility Analysis:HWA will provide geotechnical recommendations for required stormwater facilities as they pertain to this project.HWA assumes that stormwater management facilities will consist of detention facilities that could be either open ponds or detention vaults. Signal Pole,Railroad Crossing Arms,and Luminaire Foundation Analyses and Recommendation:HWA will evaluate the data derived from our field investigations and laboratory testing to complete geotechnical engineering analyses to provide required signal pole,railroad crossing arm foundations,and luminaire foundation recommendations as required.HWA assumes that signalization improvements and luminaire foundations will be designed based on WSDOT standard plans and procedures. HWA QA/QC:HWA will have all design calculations and recommendations reviewed by a senior principal prior to distribution to the CONSULTANT or the CITY. Project Coordination Meetings:HWA will attend up to two (2)project coordination meetings,at either the ClTY’soffice or CONSULTANT’sSeattle office.HWA's attendance will be used to convey the geotechnical considerations of the site to the CITYand the CONSULTANT. Prepare Draft Geotechnical Engineering Report:HWA will prepare a draft geotechnical engineering report for the project.This report will contain the results of the geotechnical engineering investigation,including description of surface and subsurface conditions;a site plan showing exploration locations and other pertinent features; Filelocuvion V‘Con1rociAdmmisnaiion Cannons Ramon PmL Ave N ExiScope >30‘:Desigr,»‘v30—l8.doc AGENDA ITEM #2. a) PARKAVENUE N EXTENSION—FINALDESIGNPHASE AgreemenlWlII"lPerleei Inc. 5.4 April30,20l8 summary boring logs;and laboratory test results.The report will provide geotechnical recommendations for each of the proposed improvements. Prepare a Final Geotechnical Engineering Report:HWA will finalize our geotechnical engineering report once we receive review comments from the CONSULTANTand the CITY. Conduct Plan and Specification Review:HWA will conduct a plan review at the sixty percent (60%)milestones to ensure that the geotechnical aspects of the project have been properly incorporated into the project plans. Project Management Invoice Generation and Processing:HWA will prepare monthly invoices and progress reports for the duration of the design phase of the project. Geotechnical Task Management:HWA will provide geotechnical task management to all geotechnical related aspects of the project.HWA will correspond with the CITYand the CONSULTANTin the form of emails,fax,and telephone calls,as necessary. CITYResponsibilities: Allrequired rights of entry will be provided by the CITYat no cost to HWA. Assumptions: The geotechnical explorations proposed herein will not be used to assess site environmental conditions.However,visual or olfactory observations regarding potential contamination will be noted.Analysis,testing,storage,and handling of potentially contaminated soil and ground water (either sampled or spoils from drilling) are beyond this scope of services.Ifcontaminated soils and/orground water are encountered,the material will be properly contained on—sitefor disposal as mutually agreed upon without additional cost to HWA. Allnon—contaminated drilling spoils and related debris will be drummed on—siteand transported off-site for disposal by the drilling subcontractor. HWA will be responsible for all post—dri|Iingclean up. HWA assumes no concrete pavement below the surface asphalt and assumes that coring will not be required prior to drilling the proposed borings. No Phase 1 or Phase 2 Environmental Site Assessment will be completed by HWA. All required street use permits will be provided by the CITYat no cost to HWA. Allgeotechnical borings conducted through the pavement and pavement cores will be patched with quick~drying cement.Sawcutting of the pavement or hot-mix asphalt patches will not be completed. The borehole locations will be surveyed by others. Pavement Design will be completed by the CONSULTANT. Filelownon.Y Ccnlrnrl Admimsvciion Conrrncis Rcnion Park Ave N ExiScope 60':Design.-'1-30-i&.do: AGENDA ITEM #2. a) PARKAVENUEN EXTENSION—FINALDESIGNPHASE Agreementwith Perleef lnc.April30,20l8 No stormwater infiltration testing,above and beyond grain size screening,will be completed as part ofthis scope of work. The site soils will support standard plan signal pole and luminaire foundations design. No non-standard signal pole or foundation design will be required. The monitoring well installed as part of the field explorations will be maintained throughout design and abandoned by the contractor during construction. The monitoring well will be installed within the shoulder or beyond the shoulder where no traffic control will be needed for accessing the monitoring well. No uniform police office will be required for traffic control implementation during the exploration program. Traffic control willbe limited to only one (1)work day of a two (2)flagger crew to conduct the exploration. Task 6 —30%Plans and Estimate Thirty percent (30%)preliminary plans for a preferred design alternative willbe prepared for the project,based on the draft layout in Figure 1,and additional detail refinement discussions with project stakeholders and CITYstaff,and approved by the CITY.The CONSULTANTassumes that the preliminary plans will fit on three (3)"base sheets”,utilizing 11"by 17"sheets at 1"= 40’scale,and all components of the 30%plans featuring work in plan view will follow this assumption. FT.it/4out Figure 1.Conceptual Park Avenue N Extension. 10 Filelocation V\Conimci Admimsimuon‘Conivocvs\Renion‘Park Ave N Ex!Scope 60’;DcSign,4>50‘l8.doC AGENDA ITEM #2. a) PARKAVENUEN EXTENSION—FINALDESKENPHASE Agreement with Perfect lnc.April30,20l8 The CITYanticipates that some or all ofthe parcel north of the BNSF railroad tracks currently owned by PSE will be purchased by SECO in order to extend the Southport development and its network of proposed access roadways,and that this revised alignment will form the northern tie—inpoint for the Park Ave N Extension.As a result,the roadway alignment illustrated in Figure 1 is likely to be changed north of the BNSFrailroad tracks to correspond to these revisions.The CONSULTANTassumes that SECO will identify the revised access roadway alignment early in the development of the 30%plans and submit to the CITYfor review and approval,and that the revised alignment will be informed by the CONSULTANT’sdesign of the proposed railroad crossing location,as vetted by the CITY.Once the CITYapproves the alignment and profile ofthe access roadway system,it will provide them to the CONSULTANT for incorporation into the 30%plans,and these elements will not be changed thereafter. At this time,a total of up to fourteen (14)plan sheets (based on three [3]base sheets)are assumed as necessary for the 30%plans.These 30%plans will be used as a basis for development of detailed plans in the PS&E phase of the project,and to develop a budget level opinion of cost for the project.Specific preliminary plan components are anticipated to consist of the following: 6.1 Cover Sheet (one [1]sheet,not to scale) 6.2 Typical Roadway Sections (one [1]sheet,to scale with vertical scale exaggerated as needed/applicable) 6.3 Paving and Grading Plans (three [3]sheets) The CONSULTANT will prepare plans demonstrating the project footprint and will include horizontal alignment information,paving limits,limits of cut/fillrequired and match elevations for other area projects identified in Task 3 from which basemap information is developed. Existing utility features will be shown in halftone (screened). 6.4 Roadway Profiles (three [3]Sheets) The CONSULTANT will prepare plans illustrating the roadway centerline profile.They will be developed in conjunction with how the roadway profile will be compatible with the other area projects identified in Task 3 from which basemap information is developed. 6.5 Preliminary Drainage Plans and Profiles (three [3]sheets) The CONSULTANTwill prepare plans demonstrating the project's proposed drainage conveyance system and water quality/detention facilities.Existing utility features will be shown in halftone (screened).These plans will illustrate the profile view for storm water drainage pipes.Crossing utilities will be shown as a single vertical line if the elevation is unknown. ll FileIOCDNDHY‘Contract Adnumsuuucm‘Cumrnrls Remon Park Ave N ExtScope 60’:Design,4—50—l8doc AGENDA ITEM #2. a) PARKAVENUEN EXTENSION—FlNALDESIGNPHASE Agreement wilh Perleei lnc.APT!)30,2mg 6.6 Channelization Plans (three [3]sheets) The CONSULTANTwill prepare plans illustrating the preliminary channelization for the project, including intersection channelization. 6.7 Opinion of Cost The CONSULTANTwill prepare an opinion of cost based on the 30%plans.The opinion of cost will be based on unit prices,and incorporate about a 30%contingency to account for the level of completeness of plan preparation,and to reflect past experience on similar projects within the region. The CONSULTANTwill compile a draft set of the 30%plans and opinion of cost estimatefor review and comment by CITYstaff.CITYstaff will consolidate all comments into one (1)package for response by the CONSULTANT.The CONSULTANT will prepare a proposed response to each comment received,and then conduct one (1)meeting with CITYstaff to reconcile any outstanding comments.After reconciling comments at this meeting,the CONSULTANT will prepare and submit a final set of 30%plans and opinion of cost. Deliverables: I Five (5)copies of the draft 30%plans (half size,l"=40’scale)and opinion of cost estimate submitted in hard copy form and delivered by US Mail. 0 Five (5)copies ofthe final 30%plans (half size,1”=40’scale)and opinion of cost estimate submitted in hard copy form and delivered by US Mail. Task 7 —60%Plans and Estimate The CONSULTANTwill prepare sixty percent (60%)construction plans based on the recommended alternative identified during the 30%design and design report phase of the project.It is assumed that the 60%design plans will fit on three (3)”base sheets",utilizing 11”x 17"sheets at 1"=40'scale.All plans identified below will be developed at this scale unless noted otherwise.A key assumption is that the CONSULTANTwill develop plans for the roadway improvements across the PSE site. At this time a total of up to 44 plan sheets (based on three [3]base sheets)are assumed as necessary for the schematic plans.Specific 60%plan components are anticipated to consist of the following: 7.1 Cover Sheet (one [1]sheet,not to scale) I2 FileIocanorr Y Conimzi Admimsimlion Conivcczs Ramon Pml Ave NExvScope 60‘:D€SIgf‘i,‘l~30-l8dc: AGENDA ITEM #2. a) PARKAVENUEN EXTENSlON~FlNALDESIGNPHASE Agreement with Perteel lnc.April30,20l8 7.2 Legend and Abbreviation Sheet (one [1]sheet,not to scale) 7.3 Survey Control and Alignment Sheet (one [1]sheet,1"=100’scale) 7.4 Typical Roadway Sections (two [2]sheets,not to scale) 7.5 Site Preparation,Erosion Control Plans,and Miscellaneous Details (four [4] sheets) The CONSULTANTwill prepare plans identifying areas of removal and site preparation along with Best Management Practices (BMPs)for erosion control.Existing utility features will be shown in halftone (screened).One (1)sheet to document details for Temporary Sedimentation and Control is included. 7.6 Paving and Grading Plans and Miscellaneous Details (four [4]sheets) The CONSULTANT will advance the 30%paving and grading plans to the 60%design level, including horizontal and vertical alignment information,paving limits,,limits of cut/fill required,and earth retaining systems.Existing utility features will be shown in halftone (screened),One (1)sheet to document details for curb ramps are included. 7.7 Drainage Plans/Profilesand Miscellaneous Details (seven [7]sheets) The CONSULTANTwill advance the 30%drainage plans and profiles to the 60%design level, including the proposed drainage conveyance system and water quality facilities.Existing utility features will be shown in halftone (screened).Two (2)sheets to document details of anticipated water quality facilities are included. 7.8 Channelization and Signing and Details (four [4]sheets) The CONSULTANTwill advance the 30%channelization and signing plans to the 60%level, including intersection channelization and signtables documenting sign type,size and location. One (1)sheet to document details for channelization and signing is included. 7.9 Illumination Plans and Details (four [4]sheets) The CONSULTANTwill prepare plan sheets at the 60%level for the illumination system along the corridor detailing luminaire pole and foundation locations and associated conduit systems. One (1)sheet to document details for luminaires,foundations,and associated conduit system is included. 7.10 Traffic Signal Plans (five [5]sheets) l3 Filelocnllon:V ‘Connoci Admm-sivcmon Convrucrs\Runron Park Ave NExvScope 60:’:Dcsugn,4—30~l8.doc AGENDA ITEM #2. a) PARKAVENUEN EXTENSION—FINALDESIGNPHASE Agreement Wlll’\Pcrleel lnc.April30.2Ol8 The CONSULTANTwill prepare signal plans at the 60%level,including detailed pole and foundation information for the signal revision at Logan Avenue N and Park Avenue N.The CONSULTANTassumes that a modified signal will be included for the intersections of Logan Avenue N and Park Avenue N. 7.11 Planting Plans and details (four [4]sheets) The CONSULTANT will prepare planting plans at the 60%level for proposed landscape improvements.Irrigation will not be included in the project.Drought tolerant planting materials will be utilized,with the anticipation that water trucks will be used on a limited basis through plant establishment.Planting plan sheets will include schedules,notes,and details. 7.12 BNSF Railroad Crossing and Details (four [4]sheets) The CONSULTANTwill develop plans at the 60%level for the proposed roadway crossing at the BNSF railroad tracks,including up to three (3)detail sheets to illustrate crossing gates and other specific features required by BNSF. 7.13 Construction Staging Plans (three [3]sheets) The CONSULTANTwill prepare construction staging plans at the 60%level to demonstrate possible traffic sequencing scenarios to maintain traffic in the corridor during construction. Construction project stages will be illustrated on 11'’x 17"plan sheets at 1”=100’scale. 7.14 Opinion of Cost The CONSULTANTwill prepare an opinion of cost for the 60%schematic plans,and will include allowances for acquisition of right—of—way.The opinion of cost will be based on unit prices,and incorporate contingencies to account for the 60%level of completeness,and to reflect past experience on similar projects within the region.When preparing the opinion of cost,the CONSULTANTwill endeavor to keep the project within the construction cost identified in the Design Report prepared by the CONSULTANT during an earlier phase of work.Ifthe CONSULTANTdiscovers that likely construction costs have increased from the 30%opinion of cost,the CONSULTANT will make suggestions on how to bring the project back within budget. In providing opinions of probable construction cost,the CITYunderstands that the CONSULTANThas no control over the cost or availability of labor,equipment or materials,or over market conditions or the Contractor’s method of pricing,and that the CONSULTANT's opinions of probable construction costs are made on the basis of the CONSULTANT's professional judgment and experience.The CONSULTANT makes no warranty,express or l4 Fuleloconon V Ccnvrcm Admmisirmion Contracts Rt'l'\VDl'\ParkAve N Ex!Scope 60‘:DL‘SIgF\J<'-30-:8.dOC AGENDA ITEM #2. a) PARKAVENUE NEXTENSION—FINALDESIGNPHASE AgreementwilhPerleet lnc.April50,20l8 implied,that the bids or the negotiated cost of the Work will not vary from the CONSULTANT’s opinion of probable construction cost. Deliverablesz 0 The CONSULTANTwill submit plans and opinion of cost estimate for the 60%level of design for review and comment by CITYstaff.CITYstaff will consolidate all comments at each review stage into one (1)package for response by the CONSULTANT.The CONSULTANTwill prepare a proposed response to each comment received,and then conduct one (1)meeting with the CITYto reconcile any outstanding comments. 0 Five (5)copies of the 60%plans (half size,1”=40'scale)and opinion of cost estimate submitted in hard copy form and delivered by US Mail, Task 8 —Franchise Utilities Review and Coordination 8.1 Final Utility Conflict Analysis Based on the thirty percent (30%)preliminary design,the CONSULTANTwill prepare a one—to two-page (1-2 page)memorandum to document potential utility conflicts and the potential locations for franchise utilities to relocate.The CONSULTANT will develop a plan identifying locations for potholing by the utilities of potential conflict locations and share it with the respective franchise utilities as part of Task 8.2. Deliverablesz I One (1)draft Utility Conflict Analysis Memorandum for CITYreview and comment submitted via e—mailin PDF format. I One (1)final Utility Conflict Analysis Memorandum submitted via e—mai|in PDF format. 8.2 Franchise Utility Coordination Meetings The CONSULTANTwill attend C|TY—facilitated project utility coordination meetings at the CITY (up to two [2]are assumed for this phase of the project).Topics to be covered include anticipated project impacts and schedule,future utility infrastructure,potential conflicts and their resolution,and timeframes required for any anticipated utility relocations. Deliverables: 0 Meeting Agenda for coordination meetings,submitted via e-mail in MS Word format at least two (2)days before each meeting.The CONSULTANTwill attend up to two (2) coordination meetings will by two (2)CONSULTANT staff members per coordination meeting. 0 Meeting Minutes from coordination meetings,submitted via e—mailin PDF format within three (3)working clays of the meeting.The CONSULTANT will prepare up to two(2) utility coordination meeting minutes. I5 Filelocation:Y;‘.ConIrccv AdministrationiConnccis‘~Renion‘\ParL Ave NExtScope 60::DesIgn_4—30—l8.doC AGENDA ITEM #2. a) PARKAVENUEN EXTENSION—FINALDESIGNPHASE Agreement with Pcricci lnc.April30,20l8 Task 9 —60-Percent Stormwater Analysis and Report The CONSULANTwill perform a stormwater analysis of the project based on the sixty (60%)percent schematic design.The results of this work will be summarized in a Technical Information Report (TIR)conforming to CITYstandards (based on the 2016 King County Surface Water Design Manual (KCSWDM),with Renton Amendments.Coordination and concurrence with CITYstaff on Task 9.1 will be completed prior to performing Tasks 9.2 through 9.3.Prior to the CONSULTANT beginning this work,the CITYwill provide available relevant studies in the area for the CONSULTANT to review. 9.1 Offsite Analysis The CONSULTANTwill delineate the project Threshold Discharge Areas (TDAs)and respective discharge locations using available GIS mapping with contours,drainage basins,and known stormwater conveyance systems.A total of up to two (2)TDAs are assumed.Maps to be submitted as part of the Stormwater TIR will identify the project TDA limits and their relation to the City's established basins if available,contributing off—sitedrainage areas,direction of flow, existing conveyance and stormwater facilities if known,and downstream routes.The drainage maps showing contributing land located up-gradient (upstream)ofthe project will be based upon GIS contours provided by the CITY.This scope does not include conducting a detailed field survey of land—use,impervious areas,or land cover of the drainage basins.The CONSULTANT will conduct a downstream analysis consistent with the requirements of the KCSWDM for each project discharge location.This will be a visual inspection ofthe downstream routes for one quarter mile downstream of project discharge locations.The CONSULTANTwill provide the CITY with a summary of downstream parcels needing right—of—entrypermission for downstream observation.The CITYshall obtain right—of—entryto parcels to be visually inspected and provide them to the CONSULTANT in advance of the visual inspection.The CONSULANTwill prepare a written assessment of the condition of the downstream conveyance which will be included in the Stormwater TIR.This scope does not include any detailed hydraulic capacity analysis or backwater analysis ofthe downstream conveyance systems. Deliverablesz -Up to one (1)drainage basin/TDAmap at a scale reasonable for the basin size (to be submitted as part of the 30%Stormwater Technical Memorandum (See Task 9.2)and the Stormwater TIR(See Task 9.3)). I Design Criteria Memorandum listing design standards to be followed for stormwater management on this project. 0 Downstream drainage map identifying point discharge locations and downstream routes extending from the project limits for one quarter mile (to be submitted as part of the 30%Stormwater Technical Memorandum (See Task 9.2)and Stormwater TIR (See Task 9.3)). I Downstream Analysis consistent with the KCSWDM (included in the 30%Stormwater I6 Fuleloconon.Y ConvianAdmmis1vanon Contracts RL'I'\IOY\Pmk Ave N Ext Scene50‘:Dcsign_4~30-l8.doc AGENDA ITEM #2. a) PARKAVENUEN EXTENSION—FINALDESlGNPHASE Agreement Wiil"lPerteet lnc.April30.20l8 Technical Memorandum (See Task 9.2)and the Stormwater TIR (See Task 9.3)). 0 Transcribed field notes and relevant photos from the visual inspection site visit (included as an appendix in the 30%Stormwater Technical Memorandum (See Task 92) and the Stormwater TIR (See Task 9.3)) 9.2 Threshold Analysis,Water Quality Treatment,Flow Control,and Conveyance The CONSULTANT will perform a threshold analysis for each project TDAdelineated in Task 91, and determine which core requirements will apply for each TDA.The CONSULTANTwill calculate the sizes and identify locations of flow control and water quality facilities if necessary and flow control BMPs if any are feasible.A total of two (2)facilities for each flow control and water quality may be necessary to serve the length of the project.The approximate size of the facilities will be determined with the goal of locating them within the roadway prism.The CONSULTANTwill prepare a 30%Stormwater Technical Memorandum summarizing the minimum requirements,recommendations for compliance,and appropriate comparison criteria for the project. Deliverables: 0 Change in Land Cover Types Maps showing existing and proposed land covers to assist with threshold analysis. 0 Five (5)copies of the 30%Stormwater Technical Memorandum for CITYreview and comment submitted in hard copy form and delivered by US Mail as part of the 30% submittal. 0 Calculations necessary to size all stormwater facilities proposed for the project.These calculations will include any maps or figures necessary as backup documentation to the calculations and will be included as an appendix to the Stormwater TIR (See Task 9.3)as part of the 60%submittal. 9.3 Technical Information Report (TIR) The CONSULTANTwill prepare a Stormwater Technical information Report (TIR)documenting the drainage analysis and design.The TIR will address the Core Requirements and how each is being met,including any flow control and water quality facilities and flow control BMPs proposed for the project.The report willfollow the King County TIRformat and include the design information and calculations described in Task 92 of this scope. Deliverables: -Five (5)copies of the draft Stormwater TIR for ClTYreview and comment submitted in hard copy form and delivered by US Mail as part of the 60%submittal. Task 10 —Supplemental Survey and Basemapping l7 Filelocation.Y ‘Conlroci Admimsnoixon Convrccvs‘~RenionPark Ave N ExiScope 60‘:Dcsngn_4~30-l8.doc AGENDA ITEM #2. a) PARKAVENUEN EXTENSION—FINALDESlGNPHASE Agreement with Perieet lnc.APT”30.Zola The proposed work for supplemental surveying and basemapping services will be conducted by 1 AllianceGeomatics (1AG)as a SUBCONSULTANTto the CONSULTANT and include the following tasks: 10.1 Supplemental Survey and Basemapping 1AG will conduct potholing of existing utilities at up to six (6)locations,which may conflict with proposed drainage facilities identified in preliminary design.1AG will prepare field survey the pothole locations to determine the location of utility conflicts for both horizontal and vertical position.The CONSULTANTwill incorporate field survey data collected into the basemap for the final engineering phase of the project. Deliverables: 0 Incorporate supplemental utility conflict survey information into project basemaps for use in project design. Task 11 —Structural Design of Pole Foundations The proposed work for Structural design services will be conducted by Chudgar Engineering Company (CHUDGAR)as a SUBCONSULTANTto the CONSULTANT and include the following tasks: 11.1 Foundation Type Options The SUBCONSULTANTwill review design drawings for illumination and signals,geotechnical report,and project criteria.The SUBCONSULTANTwill evaluate feasibility of foundation types: deep foundation (shaft)and shallow foundation (pad footing).Concerns of encountering groundwater and caving of excavation walls during construction is based on previous similar work,and will be considered in feasibility. 11.2 Luminaire Pole Foundations The SUBCONSULTANTwill design foundations for two (2)types of luminaire poles:one (1)for roadway—scale lighting and one (1)for pedestrian—sca|e lighting.The SUBCONSULTANTwill review the Geotechnical Report (See Task 5),evaluate the feasibility of using either a shaft or pad footing,and recommend a design to the CONSULTANTfor review and the CITYfor review and concurrence.if the CITYselects a shaft foundation type isselected,CHUDGAR’sapproach will be to develop a design similar to foundations shown on WSDOT Standard Plan,Signal Standard Foundation Plan (J—26.10-O2).Both round and square foundation sections that include a base plate and anchor bolts. Develop drawings and details for luminaire pole foundations.The drawings and details will be adapted from WSDOT Standard Plan,Steel Light Standard Foundation (J—28.30~O3). l8 FllElOCG7lOF\'V Ccnlrocl Admimsnciion Comimcts Renian PovtAvu N En Srcpe 60‘:Design,4~30-i8.dcc AGENDA ITEM #2. a) PARKAVENUEN EXTENSION—FINALDESIGNPHASE Agreemenl withPerieel lnc.April30.2Ol8 11.3 BNSF Railroad Gate Foundations The SUBCONSULTANTwill design foundations for BNSF railroad gates based on a review of the Geotechnical Report (See Task 5).The SUBCONSULTANTwillevaluate the feasibility of using either a shaft or pad footing,and recommend a design to the CONSULTANTfor review and to the CITYfor review and concurrence.If the CITYselects a shaft foundation,the approach will be to develop a design used on similar BNSF railroad crossings.The SUBCONSULTANTwill design both round and square foundation sections that include a base plate and anchor bolts. The SUBCONSULTANTwill develop drawings and details for BNSFrailroad gate foundations. 11.4 Signal Pole Foundations The SUBCONSULTANTwill review proposed plans prepared by the CONSULTANTfor signal poles with signs and luminaires,and verify the adequacy of WSDOT standards for their design in relation to the recommendations in the Geotechnical Report (See Task 5).The SUBCONSULTANT assumes that poor soil conditions and a high water table are two (2)factors to be considered in this evaluation. Allfoundation calculations and drawings will be stamped and signed by a registered structural engineer licensed in State of Washington. Deliverablesz 0 Foundation plans and details for poles described above.Foundation drawings will be cross~referenced in the Illumination Plans and Details (See Task 7.9)and the Traffic Signal Plans (See Task 7.10)to denote site—specificbackground information.Separate foundation plans along roadway alignment will not be developed. 0 Supporting design calculations for poles described above. Task 12 —Boeing Electrical Duct Bank Modifications 12.1 30%Design Plans and Opinion of Cost The proposed work for BOEINGelectrical duct bank design services will be conducted by Casne Engineering (CASNE)as a SUBCONSULTANTto the CONSULTANT and include the following tasks: The proposed extension of Park Avenue N encompasses an existing manhole used by BOElNG that will need to be relocated outside of the proposed roadway right—of—way.This will require reconfiguration of existing power duct banks connecting to the manhole.The duct banks originate in the power substation located just east of the extension of Park Avenue N and lead 19 Filelocation:Y Coiiii:i:iAdrninisvro1ior.Conivocls Roiiioii Pan Ave N ExtScope 60‘:D£’<lqr‘i,4'.7)O‘l8 doc AGENDA ITEM #2. a) PARKAVENUEN EXTENSION~FINALDESIGNPHASE Agreement with Perleet lnc.AP'll30v2Ol8 into the BOEINGRenton plant.The approximate location of the existing manhole and the related duct banks are illustrated in Figure 2. CASNEwill develop thirty percent (30%)preliminary plans for relocation of the manhole and the related duct banks and submit to CITYstaff and BOEINGfor review and approval.CASNE willdesign the new manhole and duct bank system any proposed splices will be at the location of existing electrical system splices,ie.at the completion of the relocation there will be no more splices in the electrical system running from the electrical substation into the Boeing plant than exist in the current electrical system today. In order to develop the thirty percent (30%)plans,CASNEwill prepare ten percent (10%) conceptual plans of the proposed relocated manhole and associated duct bank work and submit to CITYstaff and BOEINGfor review and approval before proceeding to development of thirty percent (30%)plans.Drawings will be created to meet BOEINGStandard CADfiles. CASNEassumes that the ten percent (10%)conceptual plans for the relocated manhole and associated duct bank will fit on two (2)"base sheets”,utilizing 11"by 17”sheets at 1"=40’ scale. 20 Filelocation Y\ConIrocI Admrmstrunon\Conrmcis\Ramon‘Pork Ave N ExlScope 60’;Design,/I—30—I8.doc AGENDA ITEM #2. a) PARKAVENUE N EXTENSlON—FlNALDESlGN PHASE Agreement with Perteei lnc.April30,20l8 CASNEassumes that the thirty percent (30%)preliminary plans for the relocated manhole and associated duct bank willfit on eight (8)sheets,utilizing 11"by 17”sheets.Drawings shall be created to meet BOEING Standard CAD files. CASNEwill prepare an opinion of cost for the relocated manhole,related duct bank system,and associated electrical wiring work and submit the cost with the thirty percent (30%)plans. Deliverables: 0 Five (5)copies of the 10%BOEING Duct System conceptual plans (half size,l”=40’scale) submitted in hard copy and delivered by US Mail. 0 Five (5)copies of the 30%BOEING Duct System plans (half size,l”=40’scale)and Opinion of Cost Estimate submitted in hard copy form and delivered by US Mail. 12.2 60%Design Plans and Opinion of Cost CASNEwill advance the thirty percent (30%)plans for the relocated electrical manhole and associated duct bank to a sixty percent (60%)design stage,including the following elements: -Plan view of proposed relocated manhole,associated duct bank,and BOEINGelectrical drawings that will fit on thirty six (36)sheets,utilizing 11"x 17"sheets at l”=40'scale. The plan view will include station and offset to the manhole and any points where the duct bank changes direction.The design will include BOEING electrical drawings that will be required by Boeing to be updated for record electrical drawings.The design shall include electrical removal drawings for Boeing to verify the scope ofthe duct bank work. Drawings shall be created to meet BOEINGStandard CADfiles. 0 Profile view of the proposed relocated manhole and associated duct bank at a horizontal scale of 1”=40’and a vertical scale of 1"=10’when plotted on 11”x 17" sheets. 0 Electrical wiring diagram illustrating the proposed electrical system inside the new duct bank system. I 60%Opinion of Cost Estimate to be submitted with the sixty percent (60%)plans. Deliverables: 0 Five (5)copies ofthe 60°a BOEING Duct System plans (half size,l”=40’scale)and Opinion of Cost Estimate submitted in hard copy form and delivered by US Mail. Assumptions: I No ductbank profiles or wiring diagrams will be developed for the thirty percent (30%) submittal. 0 The limits of new duct bank work will not extend more than 400—feetin either direction of the existing manhole that is to be relocated. 2l Filelocumn Y \Cormacl AclmirusivmionCannons‘Renlovfpork Ave N Ex!Srnpc 60::DESlgl‘i_4'.7)O'l8doc AGENDA ITEM #2. a) PARKAVENUE NEXTENSION—FINALDESIGNPHASE Agreement with Perleel Inc.APHI50.2018 Task 13 —Management Reserve Additional services may be performed by the CONSULTANT at the request ofthe CITY,but only after written authorization has been given by the CITYdefining the Scope of Services to be performed. Items to Be Prepared and/or Furnished by the Consultant See deliverables under each task. Items to be Furnished by the City I Meeting rooms for public meetings. 0 The CITYwill be responsible for the printing,postage,and mailing of information to the community. I The CITYwill advertise the project for construction. I The CITYwill print and distribute construction documents to plan hold centers and prospective bidders. DESIGN CRITERIA The CITYwill work with the CONSULTANT to develop the basic premises and criteria for the design.Reports and plans,to the extent feasible,will be developed in accordance with the latest edition and amendments of the following: 1.AASHTO 2010,”A Policy of Geometric Design of Highways and Streets.” WSDOT,"Standard Specifications for Road and Bridge Construction.” WSDOT,"Design Manual.” WSDOT,"Materials Laboratory Outline.” WSDOT,"Construction Manual." WSDOT,"Local Agency Guidelines.” Highway Research Board's Manual entitled ”Highway Capacity.” FHWA and WSDOT,”Manual on Uniform Traffic Control Devices for Streets and Highways.” .°°.\‘.°‘.V‘.4>E“!" 9.Standard drawings prepared by City of Renton and furnished to the Consultant will be used as a guide in all cases where they fit design conditions and where no City of Renton standard drawings are applicable;WSDOT Standard Plans will be used as a default. 10.AASHTO "Guide for the Development of Bicycle Facilities.” 11.AASHTO 1993 ”Guide for the Design of Pavement Structures.” 12.WSDOT Highway Runoff Manual. 13.WSDOT Hydraulics Manual. 22 Filelocollon Y ‘\CcnnocvAdmmislvohon\Comrucvs~Renion Park Ave NExtScope 60°:Dcsign_4-30-l8.doc AGENDA ITEM #2. a) PARKAVENUE NEXTENSION—FINALDESIGNPHASE AgreementwithPerleel Inc.April30,2OI8 14.King County Surface Water Design Manual. 15.2012 Department of Ecology Stormwater Management Manual for Western Washington. 16.City of Renton Municipal Code. 23 FileIOCONOH.Y ‘Contract Adrnmisivcmor?Cannons‘Renion‘Povk Ave N Ex!Scope 60":D-2sign_4»30-i8.doc AGENDA ITEM #2. a) ;PERTEET EXHIBIT4-D P101001 000010 »P0n1Av0N5111011111111-0091.0001911 001101101510110010 5121/2010 LaslUpdula 0010 41270010 Cn0111 Cky0|1101111111 00111101:5110000:050/2010 0.11001Pmjm N0.20100200002 PM P01010000101 00111101:1301011011;4 M01101: Pnndpal 51.2110111001Lam:2110111001111011911100111511011100111Land Accoununl 01.111211 T0L3I Labor 13011.1: IMnr 5110010011 10011111010111 Hum: M01 001191101 Tm B,,,,,,wM,503.17 551.00 545.00 535.59 531.00 531.95 030.75 $35.00 $20.30 PmjociM011umm11 00111001.:P101ec1M0r1.3gemen1 24 00 20 00 4.00 10.00 53350.00 0000011.Schedule Ovcmqhl -1.00 .100 $32100 1-/011Plan 200 4.00 5 00 5111.00 Plo12clCoum1na|10I1 Meenngs I6 00 24.00 0.00 40 00 $2,059.00 04/ac Program 1200 1200 5900 00 TmalP101911Mlnauetnerl 50.00 40.00 0.00 0.00 0.00 0.00 0.00 4.00 0.00 110.00 50,057.00 Agmquwe p..,,.n,om...cm;5 12.00 1000 0.00 30.00 32210.00 Planning 10111144010.7/LnrnoPmoony(M101 coom 12.00 10.00 0.00 0.00 0.00 0.00 0.00 0.00 5.00 30.00 $2210.00 0 0101011110 1>u011c|r1v0NsrnanI ramgmm Cu11nc1lEm:f1ng 4.00 4 00 53:1300 Pro1eClWEDS?e 300 300 4 00 15.00 551500 r.m1p..uc1..m...w.1 Pmgmm 4.00 2.00 0.00 0.00 0.00 0.00 4.00 0.00 0.00 10.00 5040.00 Rlghl-0!-WayAcqnlsuon R1qnX-cl-Way Plans 2.00 800 3200 32 00 74 00 S2970 D0 |.0g;1lDesc1111110r1s 2 00 -000 5.00 $411.00 1:1,,11m1.w.1y1100015111011 1100 .1000 40.00 53 10000 1010101901-o1.w0y;0:qu1a1o«1 12.00 52.00 0.00 32.00 0.00 0.00 32.00 0.00 0.00 120.00 30,400. Gem0c!1nIu0l51101110011110Samoa:100 000 7.00 1450.00 T01alBoo1nd\11lulEnuh1ur1nvSuvlcu 1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7.00 $450.00 2101101.11:1.110Esdmma 30-‘.Plans 2000 50 00 30 00 132 00 112 00 30400 515102.00. 3001.Omnmn010051 0.00 1200 32.00 12.00 04.00 52539 00* T0'1aI30%Flam and 50:11».20.00 04.00 40.00 154.00 12.00 0.00 112.00 0.00 0.00 420.00 510.711. 0090Plans 0110Esmum 00%00511111 001.01011:2200 1-100 70.00 200 00 300.00 7.1000 020520.00 001.0p1111011olC:1s1 1.00 0.00 24.00 1000 5200 51054.00 Total 001;Phm -101Estlnuu 22.00 40.00 70.00 320.00 10.00 0.00 300.00 0.00 0.00 702.00 $31,474.00 01011011150uunuusReview -1111Coomlnallon 2 00 10.00 30.00 40.00 52.05000 T01alF1Ind1|u0 [M1100 Run and 2.00 10.00 0.00 30.00 0.00 0.00 0.00 0.00 0.00 40.00 52050. 00010111011011 5101111100101RBPOII 100111.»,Drmnzape Basms 0 00 0.00 10.00 5054.00 Yn1csn0ldAna1ys1s,Wmer Qualwy 60 D0 32 00 0 00 I00 00 $~|.0I6 001 Tlealmcnl.Flaw Conlvoland Conveyance 01011Smvmwalev Report 0.00 40.00 0.00 4.00 5000 32,004 00 'nm1s1o111mu1R0001!0.00 0.00 100.00 0.00 0.00 32.00 24.00 0.00 4.00 170.00 07,334.00 s.,,,,,1.mg....1 sum,.1";Bgxgfngpplng 4.00 0.00 0 00 2000 5112300 T010150091011101001Survey-1111 0.00 4.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20.00 302:1. 10.101110111111111 511110111111100010110150711011001:100 0 00 1200 3520.00 Foundations 70101511111.-11110117011170015101101Pale 0.00 4.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12.00 5529.00 Fou110a0o11s Boeing51.90111:-100010.1111Modmna?ons 0 00 3200 32 00 12.00 0400 54100.00‘ 101010001110Elucmcul001:0.1111 0.00 32.00 0.00 32.00 0.00 0.00 12.00 0.00 0.00 04.00 $4,109.00 Moammnons BCDNISOS Tot0|Ex0e11sn 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 10151110111:147.00 207.00 234.00 000.00 20.00 32.00 500.00 4.00 10.00 1,000.00 TnlalD-vI|-II $12,220.00 $10,135.00 $10,530.00 321030.00 $000.00 $1,022.00 $10,375.00 $140.00 $305.00 $03,300.00 Expenses:5uh1;z1ns1ma11IFue C051 Mmup 011 CAUU/Cumpumr 4,000 111 am 1201111101105110 0003 M00092-S545 I01‘CASNE ENGVNEEHINKINC Paslaucam 130110011,30‘cm10g.11 51101111.-211111;Company Remoducllan-Rmmhuvsctl 200'NW/\G00Sc1u11c0s111c rams:5200 10011::1 suumnv 011001Salary C1131 501300.00 000111.10C051 103.94 91 $150,222.00 F00 3211 $20,650.00ums2s3.170.0o Expenses 05203.00sumnsunanu$123,010.00connucrmm.$202,300.00 07 0 72o(AswANsaN1—Faga 1011 AGENDA ITEM #2. a) AB - 2139 City Council Regular Meeting - 07 May 2018 SUBJECT/TITLE: Interlocal Agreement GCB 2890 Between the Washington State Department of Transportation and the City of Renton for Mitigation of Impacts to Section 4(f) of City Park Properties and Professional Services Agreement with Otak, Inc. and the City for Design and Permitting Services for the May Creek Trail Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Jim Seitz, Transportation Systems Director EXT.: 7245 FISCAL IMPACT SUMMARY: The Washington State Department of Transportation (WSDOT) will reimburse the City for all costs related to the preliminary design work and permitting for the May Creek Trail project currently estimated to cost $170,055.48. This amount includes $120,300 for a professional services agreement with Otak, Inc., which is included in this agenda bill. WSDOT will, at their cost, complete the design work and construct the trail as part of the I-405 Renton to Bellevue project. SUMMARY OF ACTION: As part of WSDOT’s I-405 Renton to Bellevue Widening and Express Toll Lanes Project (Project), the Federal Highway Administration and WSDOT have identified two City park properties as qualifying for the preservation under Section 4(f) of the United States Department of Transportation Act of 1966 (49 USC 303) as a publicly owned park and recreation area. The properties impacted include areas within the May Creek Greenway plan that without mitigation would have been adversely affected by the Project. WSDOT and the City have agreed that the construction of a segment of the May Creek Trail project would mitigate the Project’s impacts. WSDOT is willing to pay for the design, permitting and construction of a segment of the May Creek Trail to mitigate the Section 4(f) impacts, provided the City concurs that such work mitigates the impacts to a 4(f) de minimis impact (meaning the City agrees the use of the City property is generally minor in nature). The City has also agreed to provide WSDOT the preliminary design and permitting of the May Creek Trail segment provided that WSDOT reimburse the City for all costs associated with the work. EXHIBITS: A. Issue Paper B. ILA GCB 2890 D. Professional Services Agreement with Otak, In.c C. Resolution authorizing ILA with WSDOT STAFF RECOMMENDATION: AGENDA ITEM #3. a) 1. Authorize the Mayor and City Clerk to execute Interlocal Agreement GCB 2890 with WSDOT for the mitigation of impacts to section 4(f) City park properties located along the WSDOT I-405 Renton to Bellevue project corridor. 2. Authorize the Mayor and City Clerk to execute a professional services agreement with Otak, Inc. for preliminary design and permitting work for the May Creek Trail project. 3. Adopt the resolution authorizing Interlocal Agreement GCB 2890 with WSDOT. AGENDA ITEM #3. a) PUBLICWORKS DEPARTMENT MEMORANDUM DATE:April 26,2018 TO:Ed Prince,Council President Members of Renton City Council VIA:Denis Law,Mayor FROM:Gregg Zimmerma blic Works Administrator,ext.7311 STAFF CONTACT:Jim Seitz,Transportation Systems Director,ext.7245 SUBJECT:WSDOT lnterlocal Agreement GCB 2890 for Mitigation of Impacts to Section 4(f)City Park Properties and Professional Services Agreement with Otak,Inc.for Preliminary Design and Permitting Work for the May Creek Trail Project ISSUE: 1.Should Council authorize the Mayor and City Clerk to execute lnterlocal Agreement GCB 2890 with the Washington State Department of Transportation (WSDOT)for the mitigation of impacts to section 4(f)city park properties located along WSDOT’sI-405 Renton to Bellevue project corridor? 2.Should Council authorize the Mayor and City Clerk to execute a professional services agreement with Otak,Inc.for preliminary design and permitting work for the May Creek Trail project? 3.Should Council adopt the resolution authorizing lnterlocal Agreement GCB2890 with WSDOT? RECOMMENDATION: 1.Authorize the Mayor and City Clerk to execute lnterlocal Agreement GCB 2890 with WSDOT for the mitigation of impacts to section 4(f)city park properties located along the WSDOT l-405 Renton to Bellevue project corridor. 2.Authorize the Mayor and City Clerk to execute a professional services agreement with Otak,Inc.for preliminary design and permitting work for the May Creek Trail project. 3.Adopt the resolution authorizing lnterlocal Agreement GCB 2890 with WSDOT. AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) ._u.N_._.Ol.0S..2:..o_mgmwbwemag...58::0£025:__mbmzmmuzwzBEmEm_aEou.v_o2u>w:oInew.:oumcEmm>>9.3Bcozumccoum5:5.xmw._U_>22wew_u_m5:39:m.co_m__m._u.§s:$.m<.scamm.__>w.ua_$.u>95:”m.__<E..mm._M<>1:.Q_Z{maCmmmommm..m<.__<><can32520._$OE2?ooxumn_z<.u.§§4._:_u2__‘_8mcm.Emw_uwa,....._._:_.:,.:k.__....::=:..:...r.xmw.u$0w_u_nLuzonCDuumtanéon.=M_u33-2352fun.ww.Eu:_.>>ucm=2»m:__.wum>>mzmmu.262cwwzawnxmw?mom_u_m55:co__m.amc_?_xw,wxo?qmvm.....__Ew.m{mmbcaou:_Ec:o_2._mm_..ou95.62u._m>w_:omcoumczmmz,9.3mzoazmbmnmmoao?I._._>>.uz_G_xw..,_¢¢Hw.m_umw..»<sx.....?su5%u._..:mE.w\.QKQEQ~cmwQQS.u.?m__m>23$.._<_>_~:.»_&._2mm_2w_u>u_m_u:a..w_:w_._:o:_9._AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) scA’Lg‘gNFEET‘__ \\‘‘iaraldd am:used CITY OF RENTON #322,130 5.7!AC 45.125 IIBMS NAME CALC'D AREA TOTAL AREA RIW LT.REMAINDER RT.EASM'T TOTAL AREA IS FROM ASSESSGRS RECORDS REMAINDER IS BASED ON TOYALAREAALI.AREAS ARE SHOWN IN SQUARE FEET ANDRm YAKE(NOT CALCD AREA) SR 405 RENTON TO BELLEVUE EXPRESS TOLL LANES PARCEL NO.1—24345 1 13 mm 12:52:35 PM ,:\'m;Y ::usela x-ngV u.wszul a;:n\57H 2-7145-Plan Var‘Access ><ecrinq Sunnrhdgn RIGHT-OF-WAY TAKE REMNNDERAREA EASEMENT AREA C060 POINT ID PARCEL NUMBER AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) 100 200 SCALE IN FEET N -/;..a/?-‘'5,_,.—.__..«r:_—:"4 CITY OF RENTON v.i-.‘-2357,1352’* \--.i‘).(X 2.875 NAME CALC'D AREA TOTAL AREA LT.EEMAINEEERT.EASMTRIW IPTUTALAREAIsFROMASSESSDRSRECORDS ALLAREAS ARE suown IN SQUARE FEET REMNNDERIs BASED ON TOTAL AREA AND ww MK:(NOT CALCTI AREA) RENTON TOR|GHT—OF-WAY TAKE REMAINDERAREA EASEMENTAREA COGO POINT |.D. PARCEL NUMBER 1/21/2018 10:19:05 AM sundjef c:\users\scmdjef\pw,wsdot\<101s746a\24456—PIan LLA_GCE 2asc.ngn SR 405 BELLEVUE EXPRESS TOLL LANES PARCEL NO.1—24496 AGENDA ITEM #3. a) S:S..nsI....§.....i...x!.I..n.1|...l§.Ei:a:....53.33...:...ti.l...l.\avat...aslaaies.§.5.2:3NE:.:.z.a...3:53.:3:.1.2..3:5;x3£lu.>,IAx..:u...n.I1.l1|.595.E4..51!III!N5:2..5.2...:..v...nu...L552.3....I3:.si.av...l:....2Isi..52.:,8...1!._§.i.la....I2.i.g.H..ia..:15I!5.22.ailsEtc:.5:.:3,5...,1::ii.I...1!uzuu?8.::5.2S.m.:<E_o._H.m$:2:aE:523:,5.2;;5:mE992.5:2;«.55.EJ.5.3.E5.:$39..::..33.2.:3...‘_:z=Buz?.u_>.._.mE3.m.mD._..u_>.5can.m.zIB3Eu3__.w?.@<@§w2__-Z%l%mowmmwgwjwms3:6__m©>:@_rupwzmmllzcuumIll _u.:m<_u.az7mmsumW.Imduwml_lllllm.:w::._mat:1n__s/::_>8_mw.35m5..»>8_J.23.58232%.u...,:5.L1-..»L8_I.UN:3».>oo\£32_.I_?1mIL...,E§E.L.Q._/EEmu.Emu_SU._.£\./A,.E_.\\\../1»...._w@z§x_©_mm_E§gmmmg_>35J??ia..3..22$5asm..2mys./Imay//II1']'.|llllz.92....o.mmm”%+m.§_Maaau.Eg_““J5#6.".mo.mm+$w.Em..:.mw..NNw,ME55Eas_3%MM.z<._¢noazmV_____mmdmm.__F.zoEz:._m§5:;m:3{.8I.'uuu/_mmdmmfN8..F25_Z©.PZmEm__©>._1£©_?awE3..zéuqa._.:o><._EmzmNndum/_8..{,3H/3:5:Eavto_HmmxmqHHmH:xwommmmoo,8.5.€..«...:é.,..:..:...:s...5:......:..._.::4.E._.:2:..T...E:H::...E~4w=a’:4’u¥'c(Huu:auu\n-rnaph-x- .1-uman:Immlr AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) 1’. EXHIBIT5 -CONCEPTUAL TRAIL PLANS EIN a/\\/"savorLLN9/\V M0[JLI'E?[/\] AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) EXHIBIT6 -Estimate of Cost -GCB2890 Otak Fees Task Project Management Data Collection Preliminary Design Permitting/Support Documentation Direct Expenses/Subconsultant Addendum with Boardwalk,Geotech Report,and Variance Subtotal: City of Renton Staff Costs Position Hourly Rate Hours Associate Planner $64.38 40 Current Planning Manager $87.83 16 Subtotal: Land Use Permitting Fees Land Use Permit Shoreline Substantial Development Shoreline Variance (with addendum) Technology Fee (5%) Subtotal: PROJECT TOTAL: Fee S 8,800.00 S 18,000.00 S 47,000.00 S 43,000.00 S 3,500.00 S 40,000.00 5 160,300.00 Total Cost S 2,575.20 S 1,405.28 $3,980.48 Fee S 2,500.00 S 3,000.00 S 275.00 S 5,775.00 S 170,055.48 AGENDA ITEM #3. a) AGREEMENTFOR CITYOF RENTON MAYCREEKTRAIL EXTENSIONPROJECT THIS AGREEMENT,dated April 24,2018,is by and between the City of Renton (the ”City”),a Washington municipal corporation,and Otak,Inc.("Consu|tant”),an Oregon Corporation licensed in Washington.The City and the Consultant are referred to collectively in this Agreement as the ”Parties.”Once fully executed by the Parties,this Agreement is effective as ofthe last date signed by both parties. 1.Scope of Work:Consultant agrees to provide design drawings and local permit support for a pedestrian trail extension from Jones Ave NEto the existing May Creek Trail west of Interstate 405,as specified in ExhibitA,which is attached and incorporated herein and may hereinafter be referred to as the ”Work.” Changes in Scope of Work:The City,without invalidating this Agreement,may order changes to the Work consisting of additions,deletions or modifications.Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in ExhibitA or as otherwise mutually agreed by the Parties. Time of Performance:Consultant shall commence performance of the Agreement pursuant to the schedu|e(s)set forth in ExhibitA.AllWork shall be performed by no later than June 20,2018. Compensation: A.Amount.Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $120,300.00,plus any applicable state and local sales taxes.Compensation shall be paid based upon Work actually performed according to the rate(s)or amounts specified in ExhibitA.The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s)unlessotherwiseagreedtoinwritingorprovidedinExhibitA.Except as specifically provided herein,the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B.Method of Payment.On a monthly or no less than quarterly basis during any quarter in which Work is performed,the Consultant shall submit a voucher or invoice in a form specified by the City,including a description of what Work has been performed,the AGENDA ITEM #3. a) name of the personnel performing such Work,and any hourly labor charge rate for such personnel.The Consultant shall also submit a final bill upon completion of all Work.Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative ofthe voucher or invoice.Ifthe Consultant's performance does not meet the requirements of this Agreement,the Consultant will correct or modify its performance to comply with the Agreement.The City may withhold payment for work that does not meet the requirements of this Agreement. C.Effect of Payment.Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D.Non-Appropriation of Funds.If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period,the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period,and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated.No penalty or expense shall accrue to the City in the event this provision applies. Termination: A.The City reserves the right to terminate this Agreement at any time,with or without cause by giving ten (10)calendar days’notice to the Consultant in writing.In the event ofsuch termination or suspension,all finished or unfinished documents,data,studies, worksheets,models and reports,or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City,if any are required as part of the Work. B.In the event this Agreement isterminated by the City,the Consultant shall be entitled to payment for all hours worked to the effective date oftermination,less all payments previously made.lfthe Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee,the City shall pay the Consultant an equitable share of the fixed fee.This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant.No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. Warranties And Right To Use Work Product:Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and PAGE2 or 10 AGENDA ITEM #3. a) AGENDA ITEM #3. a) 10. A.The Consultant is retained bythe City only for the purposes and to the extent set forth in this Agreement.The nature ofthe relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor,not employee.The Consultant,not the City,shall have the power to control and direct the details,manner or means of Work.Specifically,but not by means of limitation,the Consultant shall have no obligation to work any particular hours or particular schedule,unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement,and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided,however,that any contract so made by the Consultant is to be paid by it alone,and that employing such workers,it is acting individually and not as an agent for the City. B.The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial lnsurance Program,or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C.lfthe Consultant is a sole proprietorship or ifthis Agreement is with an individual,the Consultant agrees to notify the City and complete any required form ifthe Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant's failure to do so. Hold Harmless:The Consultant agrees to release,indemnify,defend,and hold harmless the City,elected officials,employees,officers,representatives,and volunteers from any and all claims,demands,actions,suits,causes of action,arbitrations,mediations, proceedings,judgments,awards,injuries,damages,liabilities,taxes,losses,fines,fees, penalties,expenses,attorney's or attorneys’fees,costs,and/orlitigation expenses to or by any and all persons or entities,arising from,resulting from,or related to the negligent acts,errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant,except for that portion of the claims caused by the City's sole negligence. Should a court of competentjurisdiction determine that this agreement is subject to RCW 4.24.115,(Validity of agreement to indemnify against liability for negligence relative to construction,alteration,improvement,etc.,of structure or improvement attached to real estate...)then,in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City,its officers,officials,employees and volunteers,Consultant's liability shall be only to the extent of Consultant's negligence. PAGE4 or 10 AGENDA ITEM #3. a) 11. 12. 13. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant's waiver of immunity under the Industrial Insurance Act,RCW Title 51,solely for the purposes of this indemnification.The Parties have mutually negotiated and agreed to this waiver.The provisions of this section shall survive the expiration or termination of this Agreement. Gifts and Conflicts:The City’s Code of Ethics and Washington State law prohibit City employees from soliciting,accepting,or receiving any gift,gratuity or favor from any person,firm or corporation involved in a contract or transaction.To ensure compliance with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind to City employees or officials.Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is,or will be involved in selecting the Consultant,negotiating or administering this Agreement,or evaluating the Consultant’s performance of the Work. City of Renton Business License:The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: http://www.rentonwagov/cms/One.aspx?portalld=792274l&pageId=9824882 Information regarding State business licensing requirements can be found at: http://dor.wa.gov/doing-business/register~mv—business Insurance:Consultant shall secure and maintain: A.Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B.In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services,Professional Liability,Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence."Professional Services",for the purpose of this section,shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C.Workers’compensation coverage,as required by the Industrial Insurance laws of the State of Washington,shall also be secured. D.Commercial Automobile Liabilityfor owned,leased,hired or non—owned,leased,hired or non—owned,with minimum limits of $1,000,000 per occurrence combined single PAGE5 or 10 AGENDA ITEM #3. a) 14. 15. 16. limit,if there will be any use of Consultant's vehicles on the City's Premises by or on behalf of the City,beyond normal commutes. E.Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non—contributory primary basis.The City's insurance policies shall not be a source for payment of any Consultant liability,nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City's recourse to any remedy available at law or in equity. F.Subject to the City’s review and acceptance,a certificate of insurance showing the proper endorsements,shall be delivered to the City before performing the Work. G.Consultant shall provide the City with written notice of any policy cancellation,within two (2)business days of their receipt of such notice. Delays:Consultant is not responsible for delays caused by factors beyond the Consultant's reasonable control.When such delays beyond the Consultant's reasonable control occur,the City agrees the Consultant is not responsible for damages,nor shall the Consultant be deemed to be in default of the Agreement. Successors and Assigns:Neither the City nor the Consultant shall assign,transfer or encumber any rights,duties or interests accruing from this Agreement without the written consent of the other. Notices:Any notice required under this Agreement will be in writing,addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party),and given personally,by registered or certified mail,return receipt requested,by facsimile or by nationally recognized overnight courier service.Time period for notices shall be deemed to have commenced upon the date of receipt,EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission.Email and telephone may be used for purposes of administering the Agreement,but should not be used to give any formal notice required by the Agreement. CITYOF RENTON OTAK,INC. Vanessa Dolbee,Current Planning Manager 1055 South Grady Way Renton,WA 98057 Phone:(425)430-7314 vdolbee@rentonwa.gov Nico M.Vanderhorst,PE,Principal 11241 Willows Road NE,Suite 200 Redmond,WA 98052 Phone:(425)822-4446 Nico.vanderhorst@otak.com Fax:(425)827-9577 PAGE6 or 10 AGENDA ITEM #3. a) 17.Discrimination Prohibited:Except to the extent permitted by a bona fide occupational qualification,the Consultant agrees as follows: A.Consultant,and Consultant's agents,employees,representatives,and volunteers with regard to the Work performed or to be performed under this Agreement,shall not discriminate on the basis of race,color,sex,religion,nationality,creed,marital status,sexual orientation or preference,age (except minimum age and retirement provisions),honorably discharged veteran or military status,or the presence of any sensory,mental or physical handicap,unless based upon a bona fide occupational qualification in relationship to hiring and employment,in employment or application for employment,the administration of the delivery of Work or any other benefits under this Agreement,or procurement of materials or supplies. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race,creed, color,national origin,sex,age,sexual orientation,physical,sensory or mental handicaps,or marital status.Such action shall include,but not be limited to the following employment,upgrading,demotion or transfer,recruitment or recruitment advertising,layoff or termination,rates of pay or other forms of compensation and selection for training. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions,the City shall have the right,at its option,to cancel the Agreement in whole or in part. The Consultant is responsible to be aware ofand in compliance with all federal,state and local laws and regulations that may affect the satisfactory completion of the project,which includes but is not limited to fair labor laws,worker's compensation, and Title VI ofthe Federal Civil Rights Act of 1964,and willcomply with City of Renton Council Resolution Number 4085. 18.Miscellaneous:The parties hereby acknowledge: A.The City is not responsible to train or provide training for Consultant. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. In the event special training,licensing,or certification is required for Consultant to provide Work he/shewill acquire or maintain such at his/her own expense and,if PAGE7 or 10 AGENDA ITEM #3. a) 19. Consultant employs,sub-contracts,or otherwise assigns the responsibility to perform the Work,said employee/sub—contractor/assignee will acquire and or maintain such training,licensing,or certification. E.This is a non—exc|usive agreement and Consultant is free to provide his/herWork to other entities,so long as there is no interruption or interference with the provision of Work called for in this Agreement. F.Consultant is responsible for his/her own insurance,including,but not limited to health insurance. G.Consultant is responsible for his/herown Worker's Compensation coverage as well as that for any persons employed by the Consultant. Other Provisions: A.Approval Authority.Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B.General Administration and Management.The City's project manager is Vanessa Dolbee,Current Planning Manager.In providing Work,Consultant shall coordinate with the City's contract manager or his/herdesignee. C.Amendment and Modification.This Agreement may be amended only by an instrument in writing,duly executed by both Parties. D.Conflicts.In the event of any inconsistencies between Consultant proposals and this Agreement,the terms of this Agreement shall prevail.Any exhibits/attachmentsto this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement.To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced,the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E.Governing Law.This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton.Consultant and all of the Consultant's employees shall perform the Work in accordance with all applicable federal,state,county and city laws,codes and ordinances. F.Joint Drafting Effort.This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the PAGE8 OF 10 AGENDA ITEM #3. a) other as a result of the preparation,substitution,submission or other event of negotiation,drafting or execution. .Jurisdiction and Venue.Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent,King County,Washington,or its replacement or successor. .Severability.A court of competent jurisdiction's determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement,which shall remain in full force and effect. Sole and Entire Agreement.This Agreement contains the entire agreement of the Parties and any representations or understandings,whether oral or written,not incorporated are excluded. Time is of the Essence.Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor.Adherence to completion dates set forth in the description of the Work is essential to the Consultant's performance of this Agreement. Third-Party Beneficiaries.Nothing in this Agreement is intended to,nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties,and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. Binding Effect.The Parties each bind themselves,their partners,successors,assigns, and legal representatives to the other party to this Agreement,and to the partners, successors,assigns,and legal representatives of such other party with respect to all covenants of the Agreement. .Waivers.Allwaivers shall be in writing and signed by the waiving party.Either party's failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future.Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. .Counterparts.The Parties may execute this Agreement in any number of counterparts,each of which shall constitute an original,and all of which willtogether constitute this one Agreement. PAGE9 or 10 AGENDA ITEM #3. a) IN WITNESS WHEREOF,the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITYOF RENTON OTAK,INC. By:By: Denis Law Nico M.Vanderhorst,PE Mayor Principal Date Date Attest Jason A.Seth City Clerk Approved as to Legal Form Shane Moloney Renton City Attorney Contract Template Updated 04/10/2018 PAGE10 or 1D AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) AGENDA ITEM #3. a) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION (“WSDOT”) FOR MITIGATION OF IMPACTS TO SECTION 4(f) PROPERTIES LOCATED ALONG THE WSDOT I‐405 RENTON TO BELLEVUE PROJECT CORRIDOR. WHEREAS, the City and WSDOT are authorized, pursuant to RCW Chapter 39.34, the Interlocal Cooperation Act, to enter into an interlocal government cooperative agreement; and WHEREAS, WSDOT is planning improvements to I‐405 between SR 169 and I‐90, known as the Renton to Bellevue Project (the “Project”); and WHEREAS, a portion of the Project abuts properties within the City’s jurisdiction that are owned by the City; and WHEREAS, the Federal Highway Administration and the State have identified two such properties, specifically described in the interlocal agreement, as qualifying properties under Section 4(f) of the United States Department of Transportation Act of 1966 (49 USC 303); and WHEREAS, a Section 4(f) use of a Section 4(f) property requires mitigation and compliance with processes specified by federal regulatory guidelines codified at 23 C.F.R. § 774; and WHEREAS, it is necessary to document the terms and conditions of said mitigation for the two Section 4(f) properties at issue in an interlocal agreement; WHEREAS, the City and WSDOT have negotiated the terms of a mutually agreeable interlocal agreement; AGENDA ITEM #3. a) RESOLUTION NO. _______ 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The Mayor and City Clerk are hereby authorized to enter into the interlocal agreement with WSDOT entitled “Interlocal Agreement Between the Washington State Department of Transportation and the City of Renton for Mitigation of Impacts to Section 4(f) Properties Located Along the WSDOT I‐405 Renton to Bellevue Project Corridor” and designated by WSDOT as contract file number GCB 2890, which is attached hereto as Exhibit A and incorporated by this reference. PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2018. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _____________________, 2018. ______________________________ Denis Law, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES.1754:4/25/18:scr AGENDA ITEM #3. a) RESOLUTION NO. _______ 3 EXHIBIT A INTERLOCAL AGREEMENT BETWEEN THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AND THE CITY OF RENTON FOR MITIGATION OF IMPACTS TO SECTION 4(f) PROPERTIES LOCATED ALONG THE WSDOT I‐405/SR 167 RENTON TO BELLEVUE PROJECT CORRIDOR AGENDA ITEM #3. a) GCB 2890 Page 1 of 9 GCB 2890 INTERLOCAL AGREEMENT BETWEEN THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AND THE CITY OF RENTON FOR MITIGATION OF IMPACTS TO SECTION 4(f) PROPERTIES LOCATED ALONG THE WSDOT I-405 RENTON TO BELLEVUE PROJECT CORRIDOR This Interlocal Agreement (Agreement) is made and entered into by the Washington Department of Transportation, an agency of the State of Washington (WSDOT), and the City of Renton, a Washington municipal corporation (CITY) (collectively, the CITY and WSDOT are the “Parties”). Recitals 1. The Parties have the authority to enter into this Agreement pursuant to chapter 39.34 RCW, the Interlocal Cooperation Act, wherein the legislature has authorized governmental units to make the most efficient use of their individual powers by enabling them to cooperate on a basis of mutual advantage for public benefit. Background 2. WSDOT is planning improvements to I-405 between SR 167 in Renton and NE 6th Street in Bellevue, known as the I-405, Renton to Bellevue Widening and Express Toll Lanes Project (the “Project”). 3. The Project’s Request for Proposals (RFP) is scheduled for issuance in November 2018, and the Project is expected to open to traffic in 2024. 4. A portion of the Project abuts properties within the CITY’s jurisdiction that are publicly owned. 5. In December 2017, the CITY acquired a portion of a property to be encumbered by the Project with a temporary construction easement. 6. The Federal Highway Administration and the State of Washington have identified two properties as qualifying for preservation under Section 4(f) of the United States Department of Transportation Act of 1966 (49 USC 303) as publicly owned park and recreation areas, as further described below. 7. The CITY’s two publicly owned Section 4(f) properties at issue are identified as follows: a. Area 1. The property referred to in this Agreement as “Area 1” is situated abutting and east of I-405, south of NE 43rd Street (if extended) and north of NE 40th Street (if extended). It is designated by King County as tax parcel 3224059010. WSDOT has designated the property as Parcel No. 1-24345 and has also referred to the property as the Fawcett Property. The property is depicted in Exhibit 1 hereto1 and described in Exhibit 2 hereto. 1 Exhibit 1 was referred to as “Attachment 1” in the Parties’ letter of intent discussed below. AGENDA ITEM #3. a) GCB 2890 MITIGATION OF IMPACTS TO SECTION 4(f) PROPERTIES Page 2 of 9 b. Area 2. The property referred to in this Agreement as “Area 2” is situated abutting and west of I-405, north of N 40th Street (if extended). The property is comprised of portions of King County tax parcels 3224059043 and 3224059081 (as of November 27, 2017, but subject to change due to a lot line adjustment, CITY File No. LUA-17-000470, King County Recording No. 20171130900003). WSDOT has designated the property as Parcel No. 1-24496 and has also referred to the property as the Meadow Property. The property is depicted in Exhibit 3 hereto.2 8. A Section 4(f) temporary occupancy requires compliance with processes specified by federal regulatory guidelines codified at 23 C.F.R. § 774. Area 1 Mitigation (East of I-405; WSDOT Parcel Number 1-24345; King County APN 3224059010) 9. As of the date of this Agreement, WSDOT calculated Area 1 to be 322,130 square feet in area and proposes to take 45,225 square feet of Area 1 for right-of-way for the Project, which is 14% of Area 1. 10. The CITY acquired Area 1 using funding from two grants from King County’s Conservation Futures Levy Fund. Because WSDOT proposes to take a portion of Area 1 for the Project, a King County-City of Renton interlocal agreement (titled Interlocal Cooperation Agreement Between King County and the City of Renton Suburban City Open Space Acquisition Projects, executed on June, 5, 1990) (hereinafter, the “King County-City of Renton ILA”) requires that an appraisal be provided to King County valuing Area 1. WSDOT obtained an appraisal report, which was transmitted to King County. To date, King County has accepted the appraisal report as sufficient for the purposes of the King County-City of Renton ILA. 11. The CITY has included Area 1 within the May Creek Greenway plan; protects it for park, recreation, and waterfowl and wildlife refuge uses; considers the area to be a recreation and wildlife area of local significance; and has long-designated it as the location for a connector segment of the regional May Creek Trail, all of which qualify Area 1 as a Section 4(f) public park and recreation area. 12. Without mitigation, the Project would adversely affect the features, attributes, or activities qualifying Area 1 for protection under Section 4(f), and is a use of Area 1 under Section 4(f). 13. WSDOT and CITY agree that installing the CITY’s contemplated May Creek Trail connector segment would mitigate the Project’s impacts on Area 1 such that the Project would not adversely affect the features, attributes, or activities qualifying Area 1 for protection under Section 4(f). 14. WSDOT is willing to pay for the design, permitting, and construction of the May Creek Trail connector segment to mitigate the Section 4(f) impacts to Area 1; provided that the CITY concurs that such work mitigates the impacts to Area 1 to a 4(f) de minimis impact. 2 Exhibit 3 was referred to as “Attachment 2” in the Parties’ letter of intent discussed below. AGENDA ITEM #3. a) GCB 2890 MITIGATION OF IMPACTS TO SECTION 4(f) PROPERTIES Page 3 of 9 Area 2 Mitigation (West of I-405 and south of May Creek; WSDOT Parcel No. 1-24496; King County APNs 3224059081 (portion) and 3224059043 (portion) (parcel numbers as of January 17, 2018)) 15. As of the date of this Agreement, WSDOT calculated Area 2 to be 357,673 square feet in area and proposes to encumber 2,878 square feet of Area 2 for a temporary construction easement, as shown on the Right of Way Plan, Exhibit 4, to facilitate construction of the Project. 16. In December 2017, the CITY acquired Area 2 from a private owner, Meadow Partners, LLC, which retains ownership of the parcel immediately south of Area 2, and the CITY has included Area 2 as part of the May Creek Greenway Plan, qualifying the acquired portion for Section 4(f) protection as a publicly owned park and recreation area. 17. A Section 4(f) temporary occupancy of Area 2 will occur. 18. WSDOT and CITY agree that limiting WSDOT’s use of Area 2 to a temporary construction easement and providing for post-construction restoration and the relocation of utilities located within Area 2 serving the parcel to the south, as specified in this Agreement, is not a Section 4(f) use triggering Section 4(f) mitigation and qualifies as a temporary occupancy under Section 4(f) guidelines. Letter of Intent 19. On November 3, 2017, the CITY delivered a letter of intent to WSDOT documenting the CITY’s understanding of WSDOT’s intent to mitigate the impacts to the two Section 4(f) properties, and the Letter of Intent provided that the Parties would subsequently enter into an interlocal cooperation agreement to formalize the Parties’ understandings and obligations. Now Therefore, in consideration of the mutual promises herein, and the attached Exhibits which are incorporated and made a part hereof, the Parties agree as follows: Agreement The CITY and WSDOT agree to comply with the terms of this Agreement. 1.0 Adoption of Recitals The foregoing recitals are adopted and incorporated herein as terms of this Agreement. 2.0 Area 1 Responsibilities 2.1 The CITY’s responsibilities 2.1.1 The CITY will conceptually design, provide design criteria and specifications, and permit (including environmental review) an eight-foot wide soft surface trail with accessory components (such as split rail trail fencing, sensitive areas signage, public access signs, benches, and other trail amenities) connecting from the existing soft surface May Creek Trail on the west side of I-405 and north of May Creek (on the property designated by King County as parcel number AGENDA ITEM #3. a) GCB 2890 MITIGATION OF IMPACTS TO SECTION 4(f) PROPERTIES Page 4 of 9 3224059109) and extending underneath I-405 to the east and through Area 1 to Jones Avenue NE (the “Trail Segment”). The CITY's work to conceptually design, provide design criteria and specifications, and permit (including environmental review) the Trail Segment is hereinafter the “Work.” Attached to this Agreement as Exhibit 5 Conceptual Trail Plans (Exhibit 5) are preliminary, conceptual plans gathered by the CITY anticipating the Trail Segment’s approximate location and design. 2.1.1.1 The CITY will designate a CITY employee from the CITY’s Public Works Department or the Community and Economic Development Department as an internal project manager for the Work. 2.1.1.2 Due to CITY staffing and workloads, the CITY intends to engage a consultant to aid the CITY’s project manager in project management. The CITY will retain the authority to engage such a project manager consultant and to engage any other consultants for any portion of the Work, all at the CITY’s discretion. 2.1.1.3 The CITY will keep a record of all of its costs incurred to perform the Work, including the hourly cost value of the CITY’s project manager and any other CITY staff performing the Work. 2.1.1.4 No later than September 15, 2018, the CITY will deliver to WSDOT three (3) hard copies and an electronic copy of conceptual plans and specifications for the Trail Segment (Conceptual Trail Segment Plans). The Conceptual Trail Segment Plans will include, but not necessarily be limited to, conceptual alignment plans, cross sections, details, and construction requirements, to be incorporated into the Project’s RFP. The Conceptual Trail Segment Plans will reflect an approximately 30% design level. 2.1.2 For any local government permit administered by the CITY for the Trail Segment, the CITY will afford the public the opportunity to review and comment on the effects of the Project on the Section 4(f) resource. 2.1.3 The CITY will diligently pursue obtaining the necessary permits for the Trail Segment. It will pursue obtaining such permits as contemporaneously as possible to WSDOT’s RFP ad date (currently November 2018), but both the CITY and WSDOT acknowledge that the permit processes may not yet be complete by November 2018. As soon as the Trail Segment is fully permitted, the CITY will deliver to WSDOT three (3) hard copies and an electronic copy of any of the following types of plans and specifications associated with permits obtained by the CITY: alignment plans, cross sections, details, construction requirements, and scope(s) of work (collectively, the “Permitted Trail Segment Plans”). 2.1.4 Within ten (10) days after the execution of this Agreement, the CITY will submit to WSDOT written concurrence that installing the Trail Segment sufficiently mitigates the impacts to Area 1 such that a Section 4(f) De Minimis impact determination is appropriate. 2.2 WSDOT’s responsibilities AGENDA ITEM #3. a) GCB 2890 MITIGATION OF IMPACTS TO SECTION 4(f) PROPERTIES Page 5 of 9 2.2.1 WSDOT acknowledges that it possesses property data (including environmental studies and assessments) that could aid the CITY in obtaining permits for the Trail Segment. WSDOT agrees that it will transmit all such property data to the CITY within ten (10) days after the execution of this Agreement. 2.2.2 WSDOT agrees it will reimburse the City of Renton for the portion of Area 1 acquired by the Project which was earlier acquired from King County by the CITY with grant funds. Upon King County’s written acceptance of the value of the take portion of Area 1, the State will reimburse the City of Renton for the change in use or status of Area 1 caused by the State’s take in an amount determined pursuant to the terms of the King County-City of Renton ILA. 2.2.3 WSDOT will secure a trail lease for the CITY’s Trail Segment within WSDOT right-of-way before WSDOT’s RFP ad date (currently November 2018). 2.2.4 WSDOT will incorporate the Conceptual Trail Segment Plans into the Project’s RFP. WSDOT will design (Engineer of Record), construct, and observe the construction of the Trail Segment (Trail Segment Construction) at WSDOT’s expense, as conceptually designed and permitted by the CITY as shown in the Permitted Trail Segment Plans. WSDOT will complete Trail Segment Construction no later than the completion date of the Project, which is planned for 2024. 2.2.5 When WSDOT determines that Trail Segment Construction is complete, WSDOT will deliver a written Notice of Physical Completion of Trail Segment Construction (Notice) to the CITY. 3.0 Area 2 Responsibilities 3.1 The CITY’s Responsibilities 3.1.1 The CITY will grant WSDOT a temporary construction easement over Area 2 to build temporary access to the southwest side of the new May Creek Bridge for construction. 3.1.2 Within ten (10) days after the execution of this Agreement, the CITY will provide WSDOT with a written statement that the CITY agrees that WSDOT’s proposed temporary occupancy of Area 2 is not a Section 4(f) use. 3.2 WSDOT’s Responsibilities 3.2.1 WSDOT will design, permit, relocate, and connect the existing utilities located within Area 2 that serve the parcel immediately to the south which is owned by Meadow Partners, LLC (or its heir, successor, or assign) to maintain existing or better service, with all work incurred and costs paid for by WSDOT. 3.2.2 WSDOT will restore Area 2 to original or better condition prior to completion of the Project. WSDOT acknowledges and agrees that mitigation for temporary impacts will be evaluated through the shoreline and critical areas permit(s) and AGENDA ITEM #3. a) GCB 2890 MITIGATION OF IMPACTS TO SECTION 4(f) PROPERTIES Page 6 of 9 will likely address plant establishment and mitigation for tree impacts. All mitigation for temporary impacts will be at WSDOT’s cost. 4.0 Payment 4.1 WSDOT, in consideration of the faithful performance of the Work to be done by the CITY, agrees to reimburse the CITY for the actual direct and related indirect cost of the Work as shown in Exhibit 6, Estimate of Cost GCB 2890 (Exhibit 6). WSDOT expressly acknowledges that the amounts stated in Exhibit 6 serve as an estimate. The CITY will closely monitor expenditures and will request additional authorization from WSDOT with justification before exceeding the total shown in Exhibit 6. 4.2 Partial payments shall be made by WSDOT, upon request of the CITY, to cover costs incurred. These payments are not to be more frequent than one (1) per month. It is agreed that any such partial payment will not constitute agreement as to the appropriateness of any item and that, at the time of the final audit, all required adjustments will be made and reflected in a final payment. 4.3 WSDOT agrees to make payment for the work to be done by the CITY within thirty (30) days from receipt of the billing from the CITY. 4.4 The CITY agrees to submit a final bill to WSDOT within forty-five (45) calendar days after the CITY has completed the Work. 5.0 City Acceptance of the Trail Segment 5.1 Prior to acceptance of the Trail Segment Construction, the CITY and WSDOT will perform a joint final inspection. The CITY agrees, upon satisfactory completion of the Trail Segment Construction and receipt of the Notice, to deliver a letter of acceptance to WSDOT which shall include a release of WSDOT from all future claims or demands of any nature resulting from the performance of the Trail Segment Construction and WSDOT administration thereof, subject to any contractor claims caused by the negligent acts or omissions of WSDOT in administering the Trail Segment Construction. 5.2 If a letter of acceptance is not received by WSDOT within thirty (30) calendar days following delivery of the Notice to the CITY, the Trail Segment Construction and WSDOT administration thereof shall be considered accepted by the CITY, and WSDOT shall be released from all future claims and demands of any nature resulting from the performance of the Trail Segment Construction and WSDOT’s administration thereof, subject to any contractor claims caused by the negligent acts or omissions of WSDOT in administering the Trail Segment Construction. 5.3 The CITY may reasonably withhold its acceptance of the Trail Segment Construction by submitting written notification to WSDOT within thirty (30) calendar days following delivery of the Notice. The CITY’s notification shall include the reason(s) for withholding acceptance. 6.0 Right of Entry 6.1 The CITY acknowledges that WSDOT and its authorized agents, contractors, subcontractors, and employees, will require entry, from time to time, upon Area 1 and AGENDA ITEM #3. a) GCB 2890 MITIGATION OF IMPACTS TO SECTION 4(f) PROPERTIES Page 7 of 9 Area 2 for the purpose of fulfilling its obligations under this Agreement. The CITY agrees to give reasonable right of entry upon receipt of WSDOT’s notice, which shall be given no less than one week prior to entry. 7.0 RELATIONSHIP TO EXISTING LAWS AND STATUTES 7.1 This Agreement in no way modifies or supersedes existing laws and statutes. In meeting the commitments encompassed in this Agreement, the Parties will comply with the requirements of the National Environmental Policy Act, the State Environmental Policy Act, Growth Management Act, Shoreline Management Act, Section 4(f) guidelines, permit requirements and conditions, and other applicable State or local laws. 8.0 EFFECTIVE DATE, DURATION, AND AMENDMENT 8.1 This Agreement shall be and continue in full force and effect and binding upon the Parties upon the execution of the Agreement. The Agreement shall endure until sixty (60) calendar days after the Parties have completed all of their respective obligations under Sections 2 and 3 of this Agreement. 8.2 This Agreement may only be amended in writing, and any amendment shall become effective only when each Party has duly approved a written amendment or addendum to this Agreement. 9.0 LEGAL RELATIONS 9.1 The provisions of this Agreement shall be administered by WSDOT for the State of Washington and by the Public Works Department for the CITY, with the CITY’s Community Services Department (as the land manager) supporting the Public Works Department. 9.2 Notice Notice to the CITY shall be sent to: Gregg Zimmerman, Public Works Administrator 1055 Grady Avenue South Renton, WA 98057 Telephone: 425.430.7311 Email: Gzimmerman@rentonwa.gov With a copy to: Leslie Betlach, Parks Planning and Natural Resources Director 1055 Grady Avenue South Renton, WA 98057 Telephone: 425.430.6619 Email: Lbetlach@rentonwa.gov Notice to WSDOT shall be sent to: Sean Quarrie, PE, Project Engineer 600 108th Ave NE, Ste 405 Phone: 425-456-8627 Email: QUARRIS@wsdot.wa.gov AGENDA ITEM #3. a) GCB 2890 MITIGATION OF IMPACTS TO SECTION 4(f) PROPERTIES Page 8 of 9 All communications, including notices, regarding this Agreement shall be sent to the Parties’ representatives at the addresses listed above. Any written notice shall become effective upon (1) personal service or (2) three business days after the date of mailing by registered or certified mail and first-class mail, and shall be deemed sufficiently given if sent to the address stated in this Agreement, or to such other address as may be specified in writing by a Party. Telephone or e-mail communication, or both, is encouraged as supplemental notice, but shall not replace the preceding notice requirements. 9.3 Each Party shall protect and hold harmless the other Party, its officers, officials, employees, and/or agents from and against all claims, suits, or actions arising from an intentional or negligent act or omission of that Party, its officers, officials, employees, and/or agents while performing under the terms of this Agreement. In the event of a claim for damages of any nature whatsoever arising out of the performance of this Agreement caused by the concurrent intentional or negligent acts or omissions of the Parties, their officers, officials, employees, and/or agents, each Party shall provide its own defense and be liable for damages, costs, fees or other amounts only to the extent of its individual acts or omissions that are the basis for the imposition of liability or damages. The provisions of this Section shall survive the termination of this Agreement. 9.4 Any lawsuit or legal action brought by either Party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. 10.0 NO THIRD PARTY BENEFITS 10.1 This Agreement is made for the sole benefit of WSDOT and the CITY and not for any third party’s benefit. 11.0 SEVERABILITY 11.1 If any provision of this Agreement or its application to any person or circumstance is held invalid, the remainder of the provisions and/or the application of the provisions to other persons or circumstances shall not be affected. 12.0 MISCELLANEOUS 12.1 No separate legal or administrative entity is created under this Agreement. 12.2 No joint financing structure or budget is hereby created under this Agreement. 12.3 No real or personal property will be acquired under this Agreement. 12.4 The Parties agree that this Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded. 12.5 Both Parties recognize that time is of the essence in the performance of the provisions of this Agreement. AGENDA ITEM #3. a) GCB 2890 MITIGATION OF IMPACTS TO SECTION 4(f) PROPERTIES Page 9 of 9 12.6 Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of a breach of any provision of the Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Agreement unless stated to be such through written approval by the Parties, which shall be attached to the original Agreement. 12.5 This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the latest date written below. CITY OF RENTON WASHINGTON STATE DEPARTMENT OF TRANSPORTATION By (signature): By (signature): Denis Law Kim Henry Mayor I-405/SR 167 Program Director Date: Date: APPROVED AS TO FORM: APPROVED AS TO FORM: By (print): By (print): By (signature): By (signature): City Attorney Assistant Attorney General Date: Date: ATTEST: By (signature): Jason Seth, City Clerk Date: AGENDA ITEM #3. a) AB - 2134 City Council Regular Meeting - 07 May 2018 SUBJECT/TITLE: Temporary Total Closure of NE 31st Street RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Derek Akesson, Transportation Project Manager EXT.: 7337 FISCAL IMPACT SUMMARY: There is no fiscal impact to the City by adopting the resolution. SUMMARY OF ACTION: The NE 31st Street Bridge Replacement Project will replace a structurally deficient bridge with a new structure. The existing bridge carries residential traffic over May Creek, approximately 700 feet west of the intersection of NE 31st Street and Jones Avenue NE. In order to remove the existing bridge and construct the new bridge, NE 31st Street must be completely closed starting from approximately 150 feet east of the intersection of NE 31st Street and Jones Avenue NE and ending at approximately 50 feet west of the driveway at 2100 NE 31st Street. There are five residences located on the east side of the bridge that will be affected by the street closure. One of the affected residences has an existing private driveway that connects NE 31st Street with NE 33rd Street. The City has secured a temporary access easement with this resident to allow affected residents to detour around the street closure. The temporary total street closure is anticipated to occur for a period of up to 120 calendar days between June 18 and December 31, 2018. EXHIBITS: A. Vicinity Map B. Street Closure Limits C. Resolution STAFF RECOMMENDATION: Adopt the resolution authorizing the temporary total closure of NE 31st Street starting from approximately 150 feet east of the intersection of NE 31st Street and Jones Avenue NE and ending at approximately 50 feet west of the driveway at 2100 NE 31st Street for up to 120 calendar days between June 18 and December 31, 2018 to construct the NE 31st Street Bridge Replacement Project. AGENDA ITEM #4. a) EXHIBIT A NE 31ST STREET BRIDGE REPLACEMENT PROJECT LOCATION AGENDA ITEM #4. a) EXHIBIT B NE 31ST STREET ‐TEMPORARY TOTAL CLOSURE AND DETOUR AGENDA ITEM #4. a) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. ______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE TEMPORARY TOTAL CLOSURE OF NE 31ST STREET BETWEEN 2100 NE 31ST STREET AND 3133 JONES AVE NE. WHEREAS, the City of Renton plans to replace a structurally deficient bridge that carries NE 31st Street over May Creek, approximately 700 feet west of the intersection of NE 31st Street and Jones Ave NE, with a new bridge; and WHEREAS, this construction activity will require temporary street closure along NE 31st Street, starting from approximately 150 feet east of the intersection of NE 31st Street and Jones Ave NE and ending at approximately 50 feet west from the driveway to 2100 NE 31st Street; and WHEREAS, pursuant to City Code section 9‐9‐3 the City Council is to authorize such closures by means of a Resolution; WHEREAS, the City wishes to provide full and adequate notice to the public of the extent and nature of such closure; NOW, THEREFORE, THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City Council does hereby authorize the temporary closure of NE 31st Street, from approximately 150 feet east of the intersection of NE 31st Street and Jones Ave NE to approximately 50 feet west from the driveway to 2100 NE 31st Street for up to 120 calendar AGENDA ITEM #4. a) RESOLUTION NO. ________ 2 days, anytime during the period of June 18, 2018, to December 31, 2018, to allow the City to demolish the existing bridge and construction the new bridge and associated appurtenances. PASSED BY THE CITY COUNCIL this _______ day of _________________, 2018. __________________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this _______ day of _________________, 2018. __________________________________ Denis Law, Mayor Approved as to form: __________________________________ Shane Moloney, City Attorney Date of Publication: ____________ RES:1768:4/24/18:scr AGENDA ITEM #4. a) AB - 2135 City Council Regular Meeting - 07 May 2018 SUBJECT/TITLE: Temporary Total Closure of North 27th Place RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Derek Akesson, Transportation Project Manager EXT.: 7337 FISCAL IMPACT SUMMARY: There is no fiscal impact to the City by adopting the resolution. SUMMARY OF ACTION: The North 27th Place Bridge Scour Repair Project will repair damage to the existing structure that carries North 27th Place over the Kennydale Creek. The creek has undermined the foundation. The project will repair the damage and install measures that limit and/or eliminate the potential for further erosion under the foundation. The structure is located in a deep ravine that is difficult to access. In order to construct the project North 27th Place must be completely closed between 1140 North 27th Place and 1161 North 27th Place. This will allow heavy equipment to occupy North 27th Place for access to the site to remove and install materials. The project is located within the Clover Creek development. There are alternative routes for affected residents to use to travel around the street closure location. The temporary total street closure is anticipated to occur for a period of up to 90 calendar days between June 18 and December 31, 2018. EXHIBITS: A. Vicinity Map B. Street Closure Limits C. Resolution STAFF RECOMMENDATION: Adopt the resolution authorizing the temporary total closure of North 27th Place between 1140 North 27th Place and 1161 North 27th Place, for up to 90 calendar days between June 18 and December 31, 2018 to construct the North 27th Place Bridge Scour Repair Project. AGENDA ITEM #5. a) EXHIBIT A N 27TH PLACE BRIDGE SCOUR REPAIR PROJECT LOCATION AGENDA ITEM #5. a) EXHIBIT B N 27TH PLACE ‐TEMPORARY TOTAL CLOSURE AND DETOUR AGENDA ITEM #5. a) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. ______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE TEMPORARY TOTAL CLOSURE OF N 27TH PLACE BETWEEN 1140 N 27TH PLACE AND 1161 N 27TH PLACE. WHEREAS, the City of Renton plans to repair a culvert that conveys Kennydale Creek under N 27th Place, at the approximate address of 1150 N 27st Street; and WHEREAS, this construction activity will require temporary street closure along N 27th Place, between 1140 N 27th Place to 1161 N 27th Place; and WHEREAS, pursuant to City Code section 9‐9‐3 the City Council is to authorize such closures by means of a Resolution; WHEREAS, the City wishes to provide full and adequate notice to the public of the extent and nature of such closure; NOW, THEREFORE, THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City Council does hereby authorize the temporary closure of N 27th Place, between 1140 N 27th Place to 1161 N 27th Place for up to 90 calendar days, AGENDA ITEM #5. a) RESOLUTION NO. ________ 2 anytime during the periods of June 18, 2018 to December 31, 2018, to allow the City to repair the culvert. PASSED BY THE CITY COUNCIL this _______ day of _________________, 2018. __________________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this _______ day of _________________, 2018. __________________________________ Denis Law, Mayor Approved as to form: __________________________________ Shane Moloney, City Attorney Date of Publication: ____________ RES:1769:4/24/18:scr AGENDA ITEM #5. a)