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AGENDA
Transportation Committee Regular Meeting
5:00 PM - Monday, July 2, 2018
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. Job Order Contract with Saybr Contractors for Guardrail Repair
a) AB - 2163 Public Works Administration recommends approval of a Work Order under the
Job Order Contract with Saybr Contractors, Inc., in the amount of $249,189, for the repair
of 30 damaged guardrail sections within City limits.
2. Emerging Issues in Transportation
AB - 2163
City Council Regular Meeting - 25 Jun 2018
SUBJECT/TITLE: Job Order Contract with Saybr Contractors, Inc. for Guardrail
Maintenance and Repair
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Public Works Administration
STAFF CONTACT: Jayson Grant, Pavement Management Technician
EXT.: 2238
FISCAL IMPACT SUMMARY:
The work order proposal is estimated to be $249,189. This repair work is not subject to applicable state sales
tax in accordance with WAC 458-20-171. A budget adjustment to transfer funds from the General Fund 003 to
the Transportation Capital Improvement Program Fund 317 Roadway Safety and Guardrail Program is included
as part of the second quarter budget amendment.
SUMMARY OF ACTION:
The Public Works Department Maintenance Services Division manages guardrail maintenance and repair.
Staff has identified 30 guardrail sections within the city in need of repair (see page 7 of the work order
proposal for a list of guardrail locations). Most of these guardrail sections are located along heavily traveled
arterials and the existing damage presents a safety concern to motorists, bicyclists and pedestrians.
A work order proposal to repair all 30 sections of damaged guardrail has been received from job order
contractor Saybr Contractors, Inc. The amount of the proposal is $249,189, and is not subject to applicable
state sales tax in accordance with WAC 458-20-171. The contractor estimates the entire project will take six
months. This request is for authorization to enter into the job order contract with Saybr Contractors, Inc.
Repairing these damaged guardrail sections will improve safety for motorized and non-motorized travel at
these locations.
EXHIBITS:
A. Job Order Contract
B. Damaged Guardrail Photo Example
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Job Order Contract with Saybr Contractors, Inc. for repair of
30 damaged guardrail sections. The amount of the contract is $249,189, and is not subject to applicable state
sales tax in accordance with WAC 458-20-171.
AGENDA ITEM #1. a)
DescriptionofWork:additionalinformationcanbefoundontheattachedScopeofWorkoronpage1CSIISummaryofWorkOrderItems.istedinUnitPriceBookLCSIorDescriptionofBaseBidItemsBareCostCityCostContractorDivisionTotalitem#TotalIndexCoefficientPrice01GeneralRequirements$111,907.801.0811.059$128,109.7002ExistingConditions$29,188.181.0811.059$33,414.0232ExteriorImprovements$9,360.001.0811.059$10,715.1334Transportation$19,877.301.0811.059$22,755.12ADJAdjustmentFactors$47,340.951.0811.059$54,194.93TotalofallbaseitemslistedisPriceBook:$249,18.89WorkOrderItemsNotListedinUnitPriceBook(Thiscannotexceed20%ofthetotalworkorder.)MaterialsLaborUnitItemPrice(IncludesItemWorkItemDescription:Includetypeofmaterial,UnitMat’lLaborUnitsQtyLaborOH&PNegotiatedNomanufacturename,partnumber,typeofwork...PriceHoursPriceCoefficient)1--
-2--3--
-4---5-TotalofallitemsnotlistedinPriceBook-TotalWorkOrderAmounti$249,188.89WashingtonStateSalesTax0%Iinbc.cityl$0.00TotalFundingAmount)$249,188.89ApprovedsignaturesDate:Note:1:ThisWorkOrderProposalbecomesanauthorizedWorkOrderwhensignedbyJOCContractor6/8/2018APM.Project_ManagerDenisLaw,MayorAttest:JasonSeth,CityClerkRentonCity_Attorneypage2rNoticetoProceed(NTP)DATEISection2:WorkOrderProposalRevisionIWorkTitle:Location*:inclodezipcodeofwod,IocolioeRequestingAgency:CORGuardrailMaintenanceRenton-ThroughoutTransportationJobOrderContract:JOC-03-000DateofProposal:6/8/2018CompletionSchedule:TBDLiquidatedDamages:$ProjectNumber:WorkOrderNo.:ModificationNo.:JOCFirm:saybrContractors,Inc.Repairandreplaceguardrail,postsandendterminalsperattachedmaintenancesheet.AGENDA ITEM #1. a)
JobOrderContractNo.:JOC-03-000ProjectNumberWorkTitle:AIIJIGuardrailMaintenancevvOriruerriO..Location*:Renton-ThroughoutinchidezipcodeofworkocaijoRequestingAgency:TransportationModificationNo.Section1:WorkOrderRequestDateofRequest:I618120181DescriptionofWork:Agency/Requesterrequirementsconsistingofanoverallstatementofworkandobjectives.Referenceanysketches,plans,and/orphotos.Repairtrafficguardrailsperattachedmaintenancesheet.MODIFiCATIONREASONFORcHANGELIDesignErrorsLIDesignOmmissionsLlAgencyLILatentConditionsLICodeReq.LlvaiueEngineeringScheduleofWork:Desiredstartdate,substantialcompletiondate,otherdatesthatarerequiredbyAgency/Requester*Duration:12weeksforconstructionLeadtime:TBD*IncludeLiquidatedDamagesaspartofScheduleofWorkiftheyaretobeappliedtothisWorkRequestSpecialRequirements:Designrequirements,dimensions,quantities,materials,finishes,componenttypesorbrandsGuardrailsandpoststobeperWSDOTstandards.Projectisrule171forusetax,notaxaddedtoproposal.ContactsNameOrganizationEmailPhoneRequestedbyJaysonGrantCityofRentonigrantrentonwa.gov425.430.7400JOCProjectManageJohnPallottaSaybrContractors,Inc.jpaIlottasaybr.com253.531.2144Owner/CORPpage1AGENDA ITEM #1. a)
SCOPEOFWORKDOCUMENTBid#COR-017GuardrailMaintenanceDate:8-Jun-18WorkLocation:(30)SitesthroughoutRentonSaybr’sPM:JohnPallotta;(253)961-0490Workhours:7:30amto4:30pmM-FEstimatedconstructiondate/duration:12weeksconstructionaftersubmittals’approvalsProjectSummary:Replaceposts,guardrailsectionsandendterminalsasdetailedandprovideTCPs.GENERALINFORMATION:•ThisScopeofWorkisbasedontheinformationreceivedfromJaysonGrantfromCityMaintenanceListandpersitewalksperformed9/25/17.Specificsiteswillbeonattachedmodifiedmaintenancesheettitled“LocationBudgeting”.•TheperformanceofallworkwillbeinaccordancewithOSHA&WISHAsafetyrequirements.•Dailyjobsitecleanupisrequiredbeforetheworkcrewleavesthesiteeachdayandfinalclean-upisrequiredpriortofinalinspectionandacceptance.•Contractorswillberesponsiblefortheirownwastedisposal.•ContractorsshallcomplywithKingCountyOrdinance18166codifiedinKingCountyCodeChapter10.30ConstructionandDemolitionWaste.•ProjectrequiresStateofWashingtonprevailingwagestobepaidincludingintentstopayandaffidavitsofwagespaid.•NophysicalworkwillbeginonsitewithoutapprovalofContractor’sSite-SpecificSafetyPlanbyGC.•Subcontractorcommunicationbyandwiththecustomeroritsrepresentatives,separatecontractorsand/orothersubcontractorsandsuppliersofSaybr,regardlessoftier,shallbethroughSaybrContractor’sProjectManager.•OUTAGES:Tobecoordinated72hourspriortoshutdownwithFacilityMaintenanceManager.•LONGLEADITEMS:GuardrailequipmentandTBD.TECHNICALSCOPEOFWORK:Providealltrafficcontrol,labor,materialandequipmenttoinstallthefollowingperallstateandlocalcodes.ReferenceattachedMaintenanceListforlocationsandquantities.1.GuardrailMaintenance1.1.Providetrafficcontrolplans(TCP’s)for30locationsscheduledforguardrailrepairs.1.2.Getapprovalfromright-of-way(ROW)andobtainROWpermit.1.3.Mobilizeandsetuptrafficcontrolforeachlocation.1.4.Demoandreplacefixturesasscheduledin“SaybrNotes”onRentonMaintenancesheetandperapprovedtrafficcontrolplanforeachlocation.AGENDA ITEM #1. a)
SCOPEOFWORKDOCUMENTASSUMPTIONS/CLARIFICATIONS:•Somelocationshavepotentialtofailifworkisinstalledduringinclementweather,contractorrequeststhattheCityofRentonbereasonableintheirworkschedulingrequests.•ProposalisbasedheavilyoncrossreferencingsitewalksandtheCity’smaintenancelist.Anyworkaboveandbeyondwhatisshownin“SaybrNotes”isspecificallyexcluded.SaybrNotesisintendedtohelpclarifyscopeandupdatebasedonthemostrecentlyknownsiteconditions.•PricingfortrafficcontrolisbasedonWSDOTstandardplans,anyrequirementsfromtheRight-of-Wayrevieweraboveandbeyond“standard”maynotbecoveredunderthisproposal.•Itisassumedthatthesoilsofeachlocationareinamannerthatwillnotrequirestructuralfillupgradesotherthanstandardauguringandbackfilling.•Location#23“19027108thAye”dosenotincludelaborsandmaterialsbecausesubcontractors’availabilityatthistimeandexpecttobeaddressedasachangeorderafteraward,butitincludesTCPonly.PERMITS:•Right-of-WayPermitappliedforandacquiredbySaybrandpaidfordirectbyRenton(Permittingdept.feesnotincludedinproposal).•Nogradepermitshavebeenincludedandarenotanticipated.SUBMITTALS:•TrafficControlPlans•ProductDataSubmittals•ConstructionScheduleAGENDA ITEM #1. a)
City of Renton COR JOC-03-000 Saybr Contractors Inc.
Jayson Grant -Project Manager Guardrail Maintenance Ahmed Alnazary -Project Manager
425.430.2134 206.730.1695
iaranti6irentonwa soy aaInazarv4savbr.com
QuantIty LlneNumber Description Unit Total Materials Total Labor Total Equipment Grand Total Notes
Dlv.01 $111,907.80
Construction photographs,aerial Approximate for traffic control plans for
30 013233500750 photos,add for traffic control area Ea.$9900.00 $-$-$9,900.00 30 sites
Skid steer,rental assumed at 2 days
Rent loader,skid steer,wtieeled,1 CY per sites 30 sites =60 divided by 20 for
3 015433204890 78 HP,diesel,Inci.Hourly Oper.Cost.Month $-$-$16,149.00 $16,149.00 work days in a month =3 months
Rent skid steer attachment,auger,
3 015433204892 IncI.Hourly Oper.Cost.Month $-$-$1,992.00 $1,992.00 Augerfor skid steerfor installing posts
Rent reflectorized barrels 1 to 99 Averaging 15 traffic control devices will
450 015433401600 barrels,md.Hourly Oper.Cost.Month $-$-$20,835.00 $20,835.00 be used per site.(15x30)
Rent truck pickup 3/4 ton 2 ‘Mieel
3 015433407100 drive,nd.Hourly Oper.Cost.Month $-$-$7,239.00 $7,239.00 Trades vehicle and traffic control
Mobilization or demobilization,delivery
charge for equipment,hauled on 20-Mobilization and demobilization per site,
56 015436501400 ton capacity towed trailer Ea.$-$21,560.00 $12,992.00 $34,552.00 includes traffic control and equipment
Mobilization or demobilization,delivery
charge for small equipment,placed in
120 015436501200 rearof,ortowed bypickuptruck Ea.$-$12,360.00 $3,780.00 $16,140.00 Mob/Demobforsmalltools
Rent toilet portable chemical,IncI.
3 015433406410 Hourly Oper.Cost Month $-$-$656.40 $656.40 Portable toilet.
Cleaning up,cleanup of floor area,
continuous,per day,during
60 017413200052 construction M.S.F.$144.60 $2,730.00 $177.00 $3,051.60 Daily cleanup by subcontractor.
Cleaning up,cleanup of floor area,
20 017413200100 final by GC at end of job M.S.F.$60.80 $1,260.00 $82.00 $1,392.80 Final cleanup by General Contractor.
Dlv.02 $29,188.18
Selective demolition,highway guard
rails &barriers,corrugated steel,wrap
15 024113200300 around Ea.$-$390.00 $137.25 $527.25 Remove damaged end terminals
Selective demolition,rubbish handling,
dumpster,6 C.Y.,2 ton capacity,
weekly rental,includes one dump per
week,cost to be added to demolition
12 024119190600 cost Week $4,980.00 $-$-$4,980.00 Dumpsterrental
Selective demolition,dump charges,
typical urban city,building construction
10 024119200100 materials,includes tipping fees only Ton $740.00 $-$-$740.00 Tipping fees
Minor site demolition,guiderail,
corrugated steel,remove only,Removal or disassembly for guardrail,
1200 024113300800 excludes hauling L.F.$-$11,280.00 $3,240.00 $14,620.00 post and/or terminal ends
Minor site demolition,guide posts,
103 024113300860 remove only,excludes hauling ffa.$-$1,158.75 $212.18 $1,370.93 Post removal AGENDA ITEM #1. a)
$45,307.54 $94,632.95 $77,733.75 $217,674.23
8.1%$17,631.61ICostindex
Subtotal $235,305.85
I Saybr Coefficient $13,883.04
Gross Total $249,188.89
Selective demolition,rubbish handling,
dumpster,altemate pricing method,
haul,average for all sizes,includes
one dump per week,cost to be added
30 024119190920 to demolition cost Es.$7,050.00 $-$-$7,050.00 Debris handling per site
Dlv.32 $9,360.00
Flexible pavement patches,roadway,
add flagger for non-intersection 8 hours per site for setup,maintain and
240 320117200480 medium traffic Hr.$-$9,360.00 $-$9,360.00 breakdown
Div.34 $19,677.30
Labor and equipment only tor
reassembly of guardrails after
Vehicle guide rails,corrugated steel,installations,post replacement locations
galvanized,steel posts 6’-3”D.C.6”x only,equal to each poet and terminal
1500 347113260012 8”posts L.F.$-$2,475.00 $1,185.00 $3,660.00 s12.5’for guardrail sections
Vehicle guide rails,corrugated steel,
galvanized,steel posts 6-3”D.C.6”x materials and labor for installing
220 347113260012 8”posts L.F.$5,280.00 $363.00 $173.80 $5,816.80 corrugated guardrail.
Vehicle guide rails,timber,4”x 8”with Posts,assuming 4LF per each of 150
600 347113260400 6”x 8”wood posts,treated L.F.$7,260.00 $876.00 $420.00 $8,556.00 posts.
Vehicle guide rails,corrugated steel,
galvanized steel posts,install wrap
10 347113260300 around end section Es.$1,430.00 $280.00 $134.50 $1,844.50 End terminal replacement
Adjustments $47,340.95
Cost adjustment factors,cut &Cut and patch to match existing used to
patch to match existing construction,show lower installation efficiency for
add to construction costs for particular maintanence work.Add 5%to material
1 012153500550 iob requirements,maximum Costs $1,841.77 $5,768.35 $-$7,610.12 and 9%to labor.
Cost adjustment factors,material
handling &storage limitation,add Material storage and handling limitation
to construction costs for particular job on small projects on curbside.6%to
1 012153501450 requirements,maximum Costs $2,210.12 $4,486.49 $-$6,696.62 material and 7%to labor.
Subcontractor availability,shortage,
add,modifications to total project cost 12%to bare total for subcontractor
1 012155501200 summaries Project $4,420.25 S 7,691.13 $8,328.62 $20,439.99 availability shortage.
Tases,social security,on first 7.65%to bare labor for social security
1 012163100200 5118,500 of wages %$-$4,903.10 $-$4,903.10 on wages
Taxes,unemployment,combined
1 012163100400 Federal and State,maximum %$-$7,691.13 $-$7,691.13 Unemployment Durden 12%to labor
CSI Net Cost
01 $111,907.80
02 $29,188.18
32 $9,360,00
34 $19,877.30
ADJ $47,340.95
$217,674.23 AGENDA ITEM #1. a)
i8 iiiS Location Buductino
Guardrail,Approximate
Location No Ped Street Address Description of Damage Saybr Notes per location
—Guardrail,.cost
1 Guardrail N 44th ST SE Corner of intersection of N 44th St.Lake Wash Blvd.N and NB 1-405 Ramp 4-5 Posts Replace 5 posts $6,129.86
2 Guardrail Lake Washington BLV[1517,Just South of Northern Gene Coulon Park Entrance 2-3 Posts Replace 3 posts $7,326.17
3 Guardrail Sunset Blvd NE 1017,Approx 80-FT North of Intersection with NE 10th ST (North End of Guardrail R End Terminal,4-5 Posts Replace 5 posts and 1 end terminal $10,263.02
4 Guardrail Sunset Blvd NE 696,Approx 1 50-FT South of Intersection with NE 7th ST (North End of Guardrail R Missing 1 Post Replace 1 post $6,317.58
5 Guardrail Sunset Blvd NE 665,Approx 425-FT South of Intersection with NE 7th ST Missing 1 Post Replace 1 post $6,317.58
6 Guardrail Sunset Blvd NE 655 Approx 525-FT South of Intersection with NE 7th ST Approx 10 Posts Replace 2 posts and 1 end terminal $10,811.77
7 —Guardrail Sunset Blvd NE 640 Approx 550-FT South of Intersection with NE 7th St (South End of Guardrail Ru End Terminal Missing 2 Posts Replace 9 posts (per site visit>&1 end termi $12,280.19
—Guardrail NE 4th ST 2201,Across the street from the First United Methodist Church 1 Post Replace 1 post $9,357.76
—Guardrail NE 4th ST 2201 Near utility Pole at South End of Guardrail Run 1 Post Replace 1 post $7,385.04
10 Guardrail SE May Valley Road 14632,Approx 520 FT-West of Intersection with Nile Ave NE (148 Ave SE)2-3 Sections,5-6 Posts Replace 6 posts and 3 guardrail sections $10,697.33
11 Guardrail Nile Ave NE 953 at intersection with SE 11 7th ST (North End of Guardrail Run)End Terminal,2-3 Posts eplace 3 posts and 1 end terminal $10,005.31
12 Guardrail Bremerton Ave NE 402 at intersection with NE 4th ST (South End of Guardrail Run)End Terminal,1 Post eplace 1 post and 1 end terminal $7,786.01
13 Guardrail Duvall Ave SE 225 at intersection with SE 2nd ST 5-7 Posts Leaning Sideways Replace 7 posts $9,324.42
14 Guardrail Maple Valley Hwy 1898 Western Driveway to Riveria Apts.(West End Guardrail Run)End Terminal eplace 1 end terminal $6,387.57
15 Guardrail Maple Valley Hwy 3000 Entrance to Riverview Park Parking Lot,Intersection with SE 5th ST End Terminal eplace 1 end terminal $5,121.28
16 Guardrail Maple Valley Hwy 3006 Approx 80-FT East of Intersection with SE 5th ST 3-4 Posts Sidesiwpe Replace 4 posts $5,883.28
17 Guardrail Maple Valley Hwy 3038 Approx 270-FT East of of Intersection with SE 5th ST 2 Sections,4-5 Posts Sideswipi_Replace 5 posts and 2 guardrail sections $5,378.98
18 Guardrail Royal Hills Drive SE 2563 Approx 320-FT South of Intersection with SE Cedar Ridge Drive 2 Posts Replace 2 posts $5,121.28
19 Guardrail Benson Rd S 2362 Driveway Entrance to apartments (Guardrail run tied into street Guardrail)3-4 Posts Replace 4 posts $6,387.57
20 Guardrail Benson Rd S 2617 Approx 270-FT South of Intersection with S 26th ST (By Street Light)1-2 Posts Replace 2 posts $6,575.29
21 Guardrail Benson Rd S Approx 440-FT North of Intersection with SE 168th St End Terminal,1 Post Replace 1 post and 1 end terminal $5,872.16
22 Guardrail S 47th St Approx 11 0-FT West of Intersection with Main Ave S 1-2 Posts Replace 2 posts $6,589.71
23 Ped Guardrail 108th Ave 19027 Approx 420-FT North of Intersection SE 192nd ST 5-6 Sections TCP only $5,725.60
24 Guardrail Monster Rd SW 13849 Approx 385-FT North of Intersection with Beacon Coal Mine Rd 1 Section,1 Post $6,575.29
25 Guardrail Monster Rd SW 13893 Approx 75-FT North of Intersection with Beacon Coal Mine Rd End Terminal 3-4 Posts Replace 4 posts and 1 end terminal $11,529.31
26 Guardrail 140th Way SE 15325 Approx 160-FT South of Intersection with SE 154th PL (By Street Light)1-2 Sections Replace 2 sections of guardrail $11,341.59
27 Guardrail Maple Valley Hwy North side of intersection at Cedar River Park Drive (North of Community Center)Whole run $12,092.47
28 Guardrail Maple Valley Hwy Maple Valley Hwy @ Cedar River Park Dr Whole run $11,577.06
29 Guardrail Royal Hills Drive Royal Hill Dr &Puget $10,169.16
30 Guardrail Renton Ave S 13849 Monster Rd SW 400 Feet North 4-5 Sections ,$12,859.30
TOTAL 5249,188.89
AGENDA ITEM #1. a)
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