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AGENDA
Utilities Committee Regular Meeting
4:00 PM - Monday, August 1, 2016
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. Harrington Ave. NE Stormwater Retrofit Project - Grant Agreement
a) AB - 1714
2. Kennydale 320-Reservoir Project Pre-Design
a) AB - 1715
3. T-Mobile West, LLC Franchise Agreement
a) AB - 1720
AB - 1714
City Council Regular Meeting - 11 Jul 2016
SUBJECT/TITLE: Water Quality Combined Financial Assistance – Ecology Grant
Agreement WQC-2016-Renton-00129 for the Harrington Avenue NE
Green Connections Stormwater Retrofit Project Phase 2
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Ron Straka, Surface Water Utility Engineering Manager
EXT.: 7248
FISCAL IMPACT SUMMARY:
The approved 2016 Capital Improvement Program budget for the Harrington Avenue NE Green Connections
Stormwater Retrofit Project Phase 2 (427.475500) has a budget of $900,000, which includes the Washington
State Department of Ecology grant in the amount of $675,000 (75%) and a City match in the amount of
$225,000 (25%). The final funding amount provided by the grant will be based on the actual total eligible
project costs, which will be determined at the completion of the project.
SUMMARY OF ACTION:
The Surface Water Utility is requesting approval of the Washington State Department of Ecology FY 2016
Water Quality Combined Financial Assistance – Grant Agreement WQC-2016-Renton-00129 (Ecology Grant) to
allow the City to accept grant funding of up to $675,000 to finalize design and construction of the Harrington
Avenue NE Green Connections Stormwater Retrofit Project – Phase II. The project will provide enhanced basic
water quality treatment along Harrington Avenue NE between NE 8th Place and NE 7th Street.
The project’s total eligible estimated cost including grant management, final design, environmental review,
construction management and construction is $900,000, of which $675,000 (75%) will be funded by the
Ecology Grant and $225,000 (25%) will be matched by the City. All project work and grant close-out must be
completed by June 30, 2018.
EXHIBITS:
A. Issue Paper
B. Grant Agreement
STAFF RECOMMENDATION:
Execute the Washington State Department of Ecology FY 2016 Water Quality Combined Financial Assistance –
Grant Agreement WQC-2016-Renton-00129 to accept up to $675,000 in grant funds for design and
construction of the Harrington Avenue NE Green Connections Stormwater Retrofit Project – Phase II.
AGENDA ITEM #1. a)
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:June 27, 2016
TO:Randy Corman, Councilmember
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, PW Administrator
STAFF CONTACT:Ron Straka, Surface Water Utility Engineering Manager,
ext. 7248
SUBJECT:Water Quality Combined Financial Assistance – Ecology Grant
Agreement WQC-2016-Renton-00129 for the Harrington
Avenue NE Green Connections Stormwater Retrofit Project
Phase 2
ISSUE:
Should Council authorize the Mayor and City Clerk to execute the Washington State
Department of Ecology FY 2016 Water Quality Combined Financial Assistance – Grant
Agreement WQC-2016-Renton-00129 to accept up to $675,000 in grant funds for design
and construction of the Harrington Avenue NE Green Connections Stormwater Retrofit
Project – Phase II?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Washington State Department of
Ecology FY 2016 Water Quality Combined Financial Assistance – Grant Agreement WQC-
2016-Renton-00129 to accept up to $675,000 in grant funds for design and construction
of the Harrington Avenue NE Green Connections Stormwater Retrofit Project – Phase II.
BACKGROUND SUMMARY:
On July 7, 2015 the City was offered up to $675,000 from the Washington State
Department of Ecology (Ecology) to be used for the Harrington Avenue NE Green
Connections Stormwater Retrofit Project – Phase II from NE 8th Place to NE 7th Street as
part of the Fiscal Year 2016 Water Quality Combined Financial Assistance Program.
Under this grant program, Ecology will provide 75% of the total eligible project costs and
the City will match the remaining 25%. The project’s total eligible estimated cost
including grant management, final design, environmental review, construction
management and construction is $900,000, of which $675,000 (75%) will be funded by
the Ecology Grant and $225,000 (25%) will be matched by the City. The project fund
AGENDA ITEM #1. a)
Mr. Corman, Council President
Page 2 of 2
June 27, 2016
\KLad
(427.475500) includes the grant funding and the Surface Water Utility Capital
Improvement budget, which totals $900,000. The design is 95% complete and all
project work and grant close-out must be completed by June 30, 2018.
The Harrington Avenue NE Green Connections Stormwater Retrofit Project – Phase II
project will retrofit Harrington Avenue NE to integrate green connections (bioretention
stormwater facilities and porous concrete sidewalks) into the existing right-of-way to
provide enhanced basic water quality treatment and reduce the quantity of stormwater
runoff between NE 8th Place and NE 7th Street. The project was identified in the Sunset
Area Surface Water Master Plan developed as part of the approved Sunset Community
Planned Action EIS.
The existing right-of-way is fully developed with a school to the west and residential
properties to the east of the roadway along Harrington Avenue NE. The surface water
runoff from this portion of Harrington Avenue NE discharges into Johns Creek and
ultimately Lake Washington. The installation of stormwater facilities will reduce the
runoff quantity and remove pollutants to improve water quality in Johns Creek and Lake
Washington.
CONCLUSION:
The Council is requested to authorize the Mayor and City Clerk to execute a FY 2016
Water Quality Combined Financial Assistance – Ecology Grant Agreement WQC-2016-
Renton-00129 to accept up to $675,000 in grant funds for design and construction of
the Harrington Avenue NE Green Connections Stormwater Retrofit Project – Phase II.
cc:Lys Hornsby, Utility Systems Director
Kristina Lowthian, Surface Water Utility Engineer
AGENDA ITEM #1. a)
DEPARTMENTOFECOLOGYStateofWashingtonAgreementNo.WQC-2016-Renton-00129WATERQUALITYCOMBINEDFINANCIALASSISTANCEAGREEMENTBETWEENTHESTATEOFWASHINGTONDEPARTMENTOFECOLOGYANDCITYOFRENTONThisisabindingAgreemententeredintobyandbetweenthestateofWashington,DepartmentofEcology,hereinafterreferredtoas“ECOLOGY,”andCityofRenton,hereinafterreferredtoasthe“RECIPIENT,”tocarryoutwiththeprovidedfundsactivitiesdescribedherein,GENERALINFORMATIONProjectTitle:TotalCost:TotalEligibleCost:EcologyShare:RecipientShare:TheEffectiveDateofthisAgreementis:TheExpirationDateofthisAgreementisnolaterthan:ProjectType:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseII$900,000.00$900,000.00$675,000.00$225,000.0007/01/201506/30/201$StormwaterFacilityProjectShortDescription:ThisprojectwillimprovewaterqualityinJohnsCreekthroughinstallationofbioretentionfacilitiesandperviouspavementbetweenNE8thPlaceandNE7thStreetintheSunsetAreaCommunityintheCityofRenton.ThisprojectwillprovidetreatmentforTotalSuspendedSolids(TSS),DissolvedCopper,andDissolvedZincandwillalsoreduceflowstoJohnsCreekbyincreasingstormwaterinfiltrationandprovidingstormwaterdetention.ProjectLongDescription:Theprojectconsistsofimplementinglowimpactdevelopment(LID)techniques(bioretentionstorrnwaterfacilitiesandporousconcretesidewalks)attheroadsideofHarringtonAvenueNE(withinCityright-of-way)betweenNE8thPlaceandNE7thStreet.Thebioretentionstormwaterfacilitieswillprovideenhancedtreatmentofstormwaterrunofffromtheexistingroadway.RunofffromtheareaultimatelydrainstoLakeWashingtonatthemouthofJohnsCreek.AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage2of40AgreementNoWQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRentonJohnsCreekhasbeendocumentedashavinghighconcentrationsoffecalcoliformbacteriasince1993.JohnsCreekdrainstoLakeWashingtonatGeneCoulonPark.ThemouthofJohnsCreek(GeneCoulonPark),islistedasCategory5onthe303(d)listforfecalcoliformbacteria(WashingtonStateDepartmentofEcology2009).In2009theRiverandStreamWaterQualityProgramcollecteddataatstation08N070-JohnsCreekatGeneCoulonParkwithWQIexceedingstandardsforfecalcoliform,oxygenandtemperatureparameters.Asaresult,therehavebeenseveralswimmingbeachclosuresattheGeneCoulonPark.Thisprojectwillprovideenhancedtreatmenttounmitigatedright-of-wayrunofffromHarringtonAveNE(fromNE8thPlacetoNE7thStreet).Stormwaterrunoffwillbetreatedandinfiltrated,providingareductioninrunoffvolumeandpollutantloadtoLakeWashingtonatthemouthofJohnsCreek.Thegoalistoreducerunoffbyusingporousconcretesidewalksandremovepollutantsbyusingbioretentionstormwaterfacilitiestotreatroadwayrunoff.TheprojectelementsareexpectedtoreducetheloadingtoJohnsCreekandLakeWashington.Theprojectalsoservesasamodelforaestheticallypleasing,lowcost,andeffectivegreenstorrnwatersolutionsinresidentialneighborhoodapplications.Throughanexistingpublicoutreachprogram,theseinstallationsmaybecomeexamples;thus,theexpectationisthattheseinstallationsultimatelywillleadtobetterwatermanagementandresultingqualityfromprivateresidentialandcommerciallandowners.ThisprojectisoneelementoftheSunsetAreaSurfaceWaterMasterPlanwiththeultimategoaloftreating40acresofpollutantgeneratingimpervioussurfacewithinthecommunity.OverallGoal:ThisprojectwillhelpprotectandrestorewaterqualityinWashingtonbyreducingstormwaterimpactsfromexistinginfrastructureanddevelopment.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage3of40AgreementNoWQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIfRecipientName:CityofRentonRECIPIENTINFORMATIONOrganizationName:CityofRentonFederalTaxID:91-6001271DUNSNumber:949697221MailingAddress:RentonCityHall,5thFloor,1055SouthGradyWayRenton,WA98057-3232PhysicalAddress:RentonCityHall,5thFloor1055SouthGradyWayRenton,Washington98057-3232OrganizationEmail:rstraka@rentonwa.govContactsRonaldStrakaProjectManagerUtilityEngineeringManagerRentonCityHall,5thFloor1055SouthGradyWayRenton,Washington98057-3232Email:rstraka@rentonwa.govPhone:(425)430-7248BillingContactKristinaLowthianCivilEngineerIRentonCityHall-5thFloor1055SouthGradyWayRenton,Washington98057Email:klowthian@rentonwa.govPhone:(425)430-7249AuthorizedDenisWLawSignatoryMayor1055S.GradyWayRenton,Washington98057Email:dlaw@rentonwa.govPhone:(425)430-6500Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage4of40AgreementNoWQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientNameCityofRentonECOLOGYINFORMATIONMailingAddress:DepartmentofEcologyWaterQualityP0BOX47600Olympia,WA98504-7600PhysicalAddress:WaterQuality300DesmondDriveSELacey,WA98503ContactsHeatherKhanProjectMnager3190l6OthAveSEBellevue,Washington98008-5452Email:hkha46l@ecy.wa.govPhone:(425)649-7003JanelBistrikaFinancialManagerP.O.Box47600Olympia,Washington98504-7600Email:janel.bistrika@ecy.wa.govPhone:(360)407-6424AmandaHeyeTechnicalAdvisorP0Box47600Olympia,Washington98504-7600Email:ahey461@ecy.wa.govPhone:(360)407-6457Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage5of40AgreementNo.WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRentonAUTHORIZINGSIGNATURESRECIPIENTagreestofurnishthenecessarypersonnel,equipment,materials,services,andotherwisedoallthingsnecessaryfororincidentaltotheperformanceofworkassetforthinthisAgreement.RECIPIENTacknowledgesthattheyhadtheopportunitytoreviewtheentireAgreement,includingallthetermsandconditionsofthisAgreement,ScopeofWork,attachments,andincorporatedorreferenceddocuments,aswellasallapplicablelaws,statutes,rules,regulations,andguidelinesmentionedinthisAgreement.Furthermore,theRECIPIENThasread,understood,andacceptsallrequirementscontainedwithinthisAgreement.ThisAgreementcontainstheentireunderstandingbetweentheparties,andtherearenootherunderstandingsorrepresentationsotherthanassetforth,orincorporatedbyreference,herein.Nosubsequentmodificationsoramendmentstothisagreementwillbeofanyforceoreffectunlessinwriting,signedbyauthorizedrepresentativesoftheRECIPIENTandECOLOGYandmadeapartofthisagreement.ECOLOGYandRECIPIENTmaychangetheirrespectivestaffcontactswithouttheconcurrenceofeitherparty.ThisAgreementshallbesubjecttothewrittenapprovalofEcology’sauthorizedrepresentativeandshallnotbebindinguntilsoapproved.ThesignatoriestothisAgreementrepresentthattheyhavetheauthoritytoexecutethisAgreementandbindtheirrespectiveorganizationstothisAgreement.INWITNESSWHEREOF:thepartieshereto,havingreadthisAgreementinitsentirety,includingallattachments,doagreeineachandeveryparticularandhavethussettheirhandshereunto.WashingtonStateCityofRentonDepartmentofEcologyBy:By:HeatherR.BartlettDateDenisWLawDateWaterQualityMayorProgramManagerTemplateApprovedtoformbyAttorneyGeneralsOfficeVersion10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage6of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStomiwaterRetrofitProject-PhaseIIRecipientName:CityofRentonSCOPEOfWORKTaskNumber:ITaskCost:$25,000.00TaskTitle:ProjectAdministration/ManagementTaskDescription:A.TheRECIPIENTshallcarryoutallworknecessarytomeetECOLOGYgrantorloanadministrationrequirements.Responsibilitiesinclude,butarenotlimitedto:maintenanceofprojectrecords;submittalofrequestsforreimbursementandcorrespondingbackupdocumentation;progressreports;andarecipientcloseoutreport(includingphotos).B.TheRECIPIENTshallmaintaindocumentationdemonstratingcompliancewithapplicableprocurement,contracting,andinterlocalagreementrequirements;applicationfor,receiptof,andcompliancewithallrequiredpermits,licenses,easements,orpropertyrightsnecessaryfortheproject;andsubmittalofrequiredperformanceitems.C.TheRECIPIENTshallmanagetheproject.Effortsinclude,butarenotlimitedto:conducting,coordinating,andschedulingprojectactivitiesandassuringqualitycontrol.EveryeffortwillbemadetomaintaineffectivecommunicationwiththeRECIPIENT’sdesignees;ECOLOGY;allaffectedlocal,state,orfederaljurisdictions;andanyinterestedindividualsorgroups.TheRECIPIENTshallcarryoutthisprojectinaccordancewithanycompletiondatesoutlinedinthisagreement.TaskGoalStatement:ProperlymanagedandfullydocumentedprojectthatmeetsECOLOGY’sgrantorloanadministrativerequirements.TaskExpectedOutcome:*Timelyandcompletesubmittalofrequestsforreimbursement,quarterlyprogressreports,andRECIPIENTcloseoutreport.*ProperlymaintainedprojectdocumentationRecipientTaskCoordinator:*FtetrQtiynn-kt’ProjectAdministration/ManagementDeliverablesNumberDescriptionDueDate1.1ProgressReports1.2RecipientCloseoutReport1.3ProjectOutcomeSummaryReportVersion10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage7of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStorrnwaterRetrofitProject-PhaseIIRecipientName:CityofRentonSCOPEOFWORKTaskNumber:2TaskCost:$20,000.00TaskTitle:DesignPlansandSpecs,EnvironmentalReviewTaskDescription:TheRECIPIENTwillensurethefollowingitemsarecompletedandprovidetheassociateddeliverablestoECOLOGY.A.TheRECIPIENTwillcoordinatethepreparationandsubmittalofStateEnvironmentalPolicyAct(SEPA)documentation.B.TheRECIPIENTisresponsibleforapplicationof,receiptof,andcompliancewithallrequiredlocal,state,tribalandfederalpermits,licenses,easements,orpropertyrightsnecessaryfortheproject.C.TheRECIPIENTwillcomplywithExecutiveOrder(05-05)culturalresourcesreviewrequirements.ToinitiateculturalresourcesreviewtheRECIPIENTwill:1.SubmitaDepartmentofArchaeologyandHistoricPreservation(DAHP)EZ-lForm,EcologyHistoricandCulturalResourceProjectReviewForm,oraculturalresourcessurveyorassessmentcompletedbyalicensedarchaeologisttoECOLOGY.AllsubmittedmaterialsmustconformtotheWashingtonStateStandardsforCulturalResourceReporting(DAHPFebruary2014).2.DevelopandsubmitanInadvertentDiscoveryPlan(IDP)toECOLOGY.TheRECIPIENTwillensurethatallcontractorsandsubcontractorshaveacopyofthecompletedIDPpriortoandwhileworkingon-site.AnID?templatemaybefoundat:http://www.ecy.wa.gov/programs/wq/funding/FundPrgms/CWSRF/CWSRFres/TemplatelnadvDiscPlan060915.docGrounddisturbingwork(includinggeotechnicalinvestigations)completedpriortoreceivingwrittennoticetoproceedfromECOLOGYshallnotbeeligibleforreimbursement.D.TheRECIPIENTwilldevelopaprojectdesign.ProjectsmustbedesignedinaccordancewiththeStormwaterManagementManualforEasternWashington,StormwaterManagementManualforWesternWashington,orequivalentmanual.ProjectmustbereviewedandacceptedinwritingbyECOLOGYtobeeligibleforreimbursement.E.TheRECIPIENTwillsubmitonehardcopyandonedigitalcopyoftheitemslistedbelowtoECOLOGYforacceptance.DesignfiguresmustbereducedtoI1x17inchesinsizeandmustbelegible.1.DesignReport.Foracompletelistofrequireddesignreportelementsreferto:http://www.ecy.wa.gov/programs/wq/funding/Res/Forms/SWDesignDeliv081315.pdf2.90PercentDesignPackage.Ataminimum,thispackagemustinclude90percentplans,specifications,engineer’sopinionofcostwhichincludesascheduleofeligiblecosts,andprojectconstructionschedule.Forcurrentbidinsertsreferto:http://www.ecy.wa.gov/programs/wq/funding/Res/Forms/SWProgramBidlnsert032515.pdfVersion10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage$of40AgreementNo:WQC-20I6-Renton-00t29ProjectTitte:HarringtonAveNEGreenConnectionsStomswaterRetrofitProject-PhaseIIRecipientName:CityofRentonForthecurrentbidspecificationclausereferto:http://www.ecy.wa.gov/programs/wq/funding/Res/Forrns/SWProgramSpecClauseso52912.pdfF.TheRECIPIENTagreestorespondtoECOLOGYcommentspriortoproceedingto90percentdesignand/orprojectadvertisement/bidandconstruction.Atitsdiscretion,ECOLOGYmayrequiretheRECIPIENTtoresubmitreviseddocumentsforfurtherECOLOGYreviewpriortoacceptingtheprojectdesign.G.AllmaterialssubmittedtoECOLOGYforreviewmustbeapprovedbytheRECIPIENTpriortosubmittaltoECOLOGY.H.TheRECIPIENTwillsubmittoECOLOGYadigitalcopyoftheFinalBidPackageincluding:projectplans,specifications,engineer’sopinionofcostwhichincludesascheduleofeligiblecosts,andprojectconstructionschedule.TaskGoalStatement:TheRECIPIENTwillcompletealldesign,environmentalreviewandpermittingtasksandrespondtoECOLOGYcommentsinatimelymanner.TaskExpectedOutcome:TheprojectwillmeettherequirementssetforthbytheStateEnvironmentalPolicyAct,culturalresourceprotectionrequirements,ECOLOGYwaterqualityfacilitydesignstandards,andallotherapplicablefederal,stateandlocallawsandregulations.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage9of40AgreementNoWQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRentonRecipientTaskCoordinator:-4Qyn-iw\vJ3—DesignPlansandSpecs,EnvironmentalReviewDeliverablesNumberDescriptionDueDate2.1CopyofSEPAdeterminationdocumentation.UploadtoEAGLandnotify_ECOLOGY_when_upload_is_complete.2.2CompleteDAHPEZ-lFormorEcologyHistoricandCulturalResourceProjectReviewForm;Submitsupplementalculturalresourcesdocumentationifavailable.UploadtoEAGLandnotifyECOLOGYwhenuploadiscomplete.CulturalResourcesurveysshouldbesubmitteddirectlytotheECOLOGYProjectManagerandshouldnotbeuploaded_to_the_EAGL_system.2.3InadvertentDiscoveryPlan.UploadtoEAGLandnotifyECOLOGYwhenuploadiscomplete.2.4DesignReport.UploadtoEAGLandnotifyECOLOGYwhenuploadiscomplete.SubmitonehardcopyofDesignReporttoECOLOGYEngineer.2.5ResponsestoECOLOGYDesignReportComments.UploadtoEAGLandnotifyECOLOGYwhenuploadiscomplete.2.6EcologyDesignReportAcceptanceLetter.UploadtoEAGLandnotifyECOLOGY_when_upload_is_complete.2.790percentDesignPlans,BidSpecifications,andEngineer’sEstimate.UploadtoEAGLandnotifyECOLOGYwhenuploadiscomplete.Submitonehardcopyof90percentDesignPlans,BidSpecifications,and_Engineer’s_Estimate_to_ECOLOGY_Engineer.2.8ResponsestoECOLOGY90percentDesignPlanComments.UploadtoEAGL_and_notify_ECOLOGY_when_upload_is_complete.2.9Ecology90percentDesignAcceptanceLetter.UploadtoEAGLandnotify_ECOLOGY_when_upload_is_complete.2.10Listofpermitsacquired,andenvironmentalreviewdocuments.UploadtoEAGLandnotifyECOLOGYwhenuploadiscomplete.2.11FinalBidPackage(IncludeProjectPlans,Specifications,Engineer’sEstimate,andProjectConstructionSchedule).UploadtoEAGLandnotify_ECOLOGY_when_upload_is_complete.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage10of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRentonSCOPEOFWORKTaskNumber:TaskCost:$30,000.00TaskTitle:ConstructionManagementTaskDescription:A.TheRECIPIENTwillprovideconstructionoversightandmanagementoftheproject.B.TheRECIPIENTwillsubmitadetailedconstructionqualityassuranceplantoECOLOGYbeforethestartofconstruction.Thisplanmustdescribehowadequateandcompetentconstructionoversightwillbeperformed.C.TheRECIPIENTwillconductapre-constructionconferencemeetingandinviteECOLOGYtoattend.D.TheRECIPIENTwillsubmitanupdatedprojectschedulewithprojectedcashflowtoECOLOGYwithin30daysofthestartofconstruction.Theprojectschedulewillberevisedand/orupdatedwhenevermajorchangesoccurandataminimumofeverythreemonths.TheRECIPIENTwillsubmittheupdatedscheduletoECOLOGYwiththequarterlyreport.Whenchangesintheconstructionscheduleaffectpreviouscashflowestimates,revisedcashflowprojectionsmustalsobesubmittedtoECOLOGY.E.Priortoexecution,theRECIPIENTwillsubmitanyeligiblechangeordersthatareasignificantdeviationfromECOLOGY-acceptedplansandspecificationsinwritingforECOLOGYreviewandacceptanceforpayment.Ecologymustreviewandacceptallchangeordersthatimpactgranteligibleactivitiespriortoimplementation.AllotherchangeordersmustbereviewedbyECOLOGYfortechnicalmeritandshouldbesubmittedwithin30daysafterexecution.Changeordersaretobesignedbythecontractor,theengineer(ifappropriate),andtheRECIPIENTpriortosubmittaltoECOLOGYforacceptance.F.TheRECIPIENTwilloperateandmaintaintheconstructedfacilityforthedesignlifeofthefacility.Additionally,theRECIPIENTwilldevelopandsubmitanoperationsandmaintenanceplanforallstorrnwatertreatment,flowcontrol,andlowimpactdevelopment(LID)features.TheoperationandmaintenanceplanwilldescribehowtheRECIPIENTwillensureprojectsuccessconsistentwiththedesignmanualused.Theoperationandmaintenanceplanmustalsoaddresslong-termactivitiestoassureongoingpollutantremovalandflow-controlcapabilityoftheprojectinaccordancewiththedesignmanual.G.Uponcompletionofconstruction,theRECIPIENTwillprovidetoECOLOGY:1.AStormwaterConstructionCompletionFormsignedbyaprofessionalengineerindicatingthattheprojectwascompletedinaccordancewiththeplansandspecificationsandmajorchangeordersapprovedbyECOLOGY’sProjectEngineerandshownontheRecordDrawings.TheStormwaterConstructionCompletionFormcanbefoundat:http://www.ecy.wa.gov/prograrns/wq/funding/Res/forms/FYIISWConstCompFormo82415.doc2.GIScompatibleprojectareadatainanECOLOGY-approvedformat.TaskGoalStatement:TheRECIPIENTwilloverseeandmanageconstruction,communicatewithECOLOGYinatimelyfashion,andprovideECOLOGYwithallrequestedprojectdocumentation.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage11of40AgreementNo.WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStorrnwaterRetrofitProject-PhaseIIRecipLentNameCityofRentonTaskExpectedOutcome:Projectwillbeconstructedonscheduleandinaccordancewithacceptedplans.RecipientTaskCoordinator:AllenQunit—1cW‘5frCk-&ConstructionManagementDeliverablesNumberDescriptionDueDate3.1ConstructionQualityAssurancePlan.UploadtoEAGLandnotifyECOLOGYwhenuploadiscomplete.3.2Pre-constructionconferencemeetingminutes.UploadtoEAGLandnotifyECOLOGYwhenuploadiscomplete.3.3ProjectSchedule.UploadtoEAGLusingnamingconventionD3.3SCHEDULEMO-DA-YEARandnotifyECOLOGYwhenuploadiscomplete.3.4RevisedCashFlowEstimateswhenchangesinconstructionscheduleoccur.UploadtoEAGLusingnamingconventionD3.4CASHFLOWMO-DA-YEARandnotifyECOLOGYwhenuploadiscomplete.3.5ChangeOrder(s).UploadtoEAGLandnotifyECOLOGYwhenuploadiscomplete.3.6CopyofFacilityOperationandMaintenancePlan.UploadtoEAGIusingnamingconventionD3.6OPANDMAINTENANCEMO-DA-YEARandnotifyECOLOGYwhenuploadiscomplete.3.7StormwaterConstructionCompletionForm.UploadtoEAGLusingnamingconventionD3.7SWCONSTRUCTIONCOMPLETIONFORMand_notify_ECOLOGY_when_upload_is_complete.3.8ProjectAreaShapefileorECOLOGY-ApprovedEquivalent.UploadtoEAGL_and_notify_ECOLOGY_whenupload_is_complete.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage12of40AgreementNoWQC-20I6-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityotRentonSCOPEOFWORKTaskNumber:4TaskCost:$825,000.00TaskTitle:ConstructionTaskDescription:A.TheRECIPIENTwill,inaccordancewithECOLOGY-acceptedplansandspecifications,completeconstructionoftheproject.TheconstructionprojectwillincludeinstallationofbioretentionfacilitiesandperviouspavementinaccordancewithECOLOGY-acceptedplanstomitigaterunofffromapproximately0.7acresoftotalimperviousarea.B.Calculateandsubmitanequivalentnew/re-developmentareaforthecompletedretrofitproject(s)usingthemethodsotltlinedinAppendixNofthefundingguidelinesforStatefiscalYear2016CombinedWaterQualityfinancialAssistanceProgramorotherECOLOGY-approvedmethod.TaskGoalStatement:ProjectwillbeconstructedinaccordancewithECOLOGY-acceptedplansandspecifications.TaskExpectedOutcome:ConstructedprojectwillprovidewaterqualitybenefitsincludingreductionsinTotalSuspendedSolids(TSS),DissolvedCopper,andDissolvedZinc.RecipientTaskCoordinator:M1en-Qtiymi..‘frr1J(ó—ConstructionDeliverablesNumberDescriptionDueDate4.1Copyofthecontractdocuments(e.g.bidannouncement,bidawardandbidtabulations).UploadtoEAGLandnotifyECOLOGYwhenuploadiscomplete.4.2Copyofsignedanddatedconstructioncontract.UploadtoEAGLandnotify_ECOLOGY_when_upload_is_complete.4.3Constructionprogressreportsandphotosincludedinquarterlyreports.4.4Completedequivalentnew/redevelopmentareadetermination.UploadtoEAGL_and_notify_ECOLOGY_when_upload_is_complete.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage13of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStorrnwaterRetrofitProject-PhaseIIRecipientName:CityofRentonBUDGETFundingDistributionEG160597NOTE:Theabovefundingdistributionnumberisusedtoident’thisspecificagreementandbudgetonpaymentremittancesandmaybereferencedonothercommunicationsfromECOLOGY.Youragreementmayhavemultiplefundingdistributionnumberstoidentfreachbudget.FundingTitle:StormwaterFinancialAssistanceProgram(SFfundingType:GrantFundingEffectiveDate:07/01/2015FundingExpirationDate:06/30/2018FundingSource:Title:SFAP-SFY16Type:StateFundingSource%:100%Description:EnvironmentalLegacyStewardshipAccount(ELSA)-StateApprovedIndirectCostsRate:ApprovedStateIndirectRate:25%RecipientMatch%:25%InKindInterlocalAllowed:NoinKindOtherAllowed:NoIsthisFundingDistributionusedtomatchafederalgrant?NoStormwaterFinancialAssistanceProgram(SFAP)TaskTotalProjectAdministration/ManagementS25,000.00DesignPlansandSpecs,EnvironmentalReview$20,000.00ConstructionManagement$30,000.00Construction$825,000.00Total:$900,000.00Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage14of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStomiwatetRetrofitProject-Phase11RecipientName:CityofRentonfundingDistributionSummaryRecipient/EcologyShareFundingDistributionNameRecipientMatch%RecipientShareEcologyShareTotalStorrnwaterfinancial25.00%$225,000.00$675,000.00$900,000.00AssistanceProgram(SFAP)Total$225,000.00$675,000.00$900.000.00AGREEMENTSPECIFICTERMSANDCONDITIONSN/ASPECIALTERMSANDCONDITIONSSECTION1:DEFINITIONSUnlessotherwiseprovided,thefollowingtermswillhavetherespectivemeaningsforallpurposesofthisagreement:“AdministrationCharge”meansachargeestablishedinaccordancewithChapter90.50ARCWandChapter173-98WAC,tobeusedtopayEcology’scosttoadministertheStateRevolvingFundbyplacingapercentageoftheinterestearnedinanAdministrativeChargeAccoimt.“AdministrativeRequirements”meanstheeffectiveeditionofECOLOGY’sADMiNISTRATiVEREQUIREMENTSFORRECIPIENTSOFECOLOGYGRANTSANDLOANSatthesigningofthisagreement.“AnnualDebtService”foranycalendaryearmeansforanyapplicablebondsorloansincludingtheloan,allinterestplusallprincipaldueonsuchbondsorloansinsuchyear.“AverageAnnualDebtService”means,atthetimeofcalculation,thesumoftheAnnualDebtServicefortheremainingyearsoftheloantothelastscheduledmaturityoftheloandividedbythentimberofthoseyears.“CentennialCleanWaterProgram”meansthestateprogramfundedfromvariousstatesources.“ContractDocuments”meansthecontractbetweentheRECIPIENTandtheconstructioncontractorforconstructionoftheproject.“CostEffectiveAnalysis”meansacomparisonoftherelativecost-efficienciesoftwoormorepotentialwaysofsolvingawaterqualityproblemasdescribedinChapter173-98-730WAC.“Defease”or“Defeasance”meansthesettingasideinescroworotherspecialfundoraccountofsufficientinvestmentsandmoneydedicatedtopayallprincipalofandinterestonalloraportionofanobligationasitcomesdue.“EcologyAdministrationofGrantsandLoans”or“EAGL”meanstheelectronicsystemEcoLogyusestomanagegrantsandloans.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage15of40AgreementNoWQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRenton“EffectiveDate”meanstheearliestdateonwhicheligiblecostsmaybeincurred.“EffectiveInterestRate”meansthetotalinterestrateestablishedbyEcologythatincludestheAdministrativeCharge.“EstimatedLoanAmount”meanstheinitialamountoffundsloanedtotheRECIPIENT.“EstimatedLoanRepaymentSchedule”meansthescheduleofloanrepaymentsoverthetermoftheloanbasedontheEstimatedLoanAmount.“Equivalency”meansprojectsdesignatedbyECOLOGYtomeetadditionalfederalrequirements.“FinalAccruedInterest”meanstheinterestaccruedbeginningwiththefirstdisbursementoffundstotheRECIPIENTthroughsuchtimeastheloanisofficiallyclosedoutandafinalloanrepaymentscheduleisissued.“FinalLoanAmount”meansallprincipalofandinterestontheloanfromtheProjectStartDatethroughtheProjectCompletionDate.“FinalLoanRepaymentSchedule”meansthescheduleofloanrepaymentsoverthetermoftheloanbasedontheFinalLoanAmount.“ForgivablePrincipal”meanstheportionofaloanthatisnotrequiredtobepaidbackbytheborrower.“GeneralObligationDebt”meansanobligationoftheRECIPIENTsecuredbyannualadvaloremtaxesleviedbytheRECIPIENTandbythefullfaith,credit,andresourcesoftheRECIPIENT.“GeneralObligationPayablefromSpecialAssessmentsDebt”meansanobligationoftheRECIPIENTsecuredbyavalidgeneralobligationoftheRecipientpayablefromspecialassessmentstobeimposedwithintheconstitutionalandstatutorytaxlimitationsprovidedbylawwithoutavoteoftheelectorsoftheRECIPIENTonallofthetaxablepropertywithintheboundariesoftheRECIPIENT.“GrossRevenue”meansalloftheearningsandrevenuesreceivedbytheRECIPIENTfromthemaintenanceandoperationoftheUtilityandallearningsfromtheinvestmentofmoneyondepositintheLoanFund,except(i)UtilityLocalImprovementDistricts(ULID)Assessments,(ii)governmentgrants,(iii)RECIPIENTtaxes,(iv)principalproceedsofbondsandotherobligations,or(v)earningsorproceeds(A)fromanyinvestmentsinatrust,Defeasance,orescrowfundcreatedtoDefeaseorrefundUtilityobligationsor(B)inanobligationredemptionfundoraccountotherthantheLoanFunduntilcommingledwithotherearningsandrevenuesoftheUtilityor(C)heldinaspecialaccountfortheptirposeofpayingarebatetotheUnitedStatesGovernmentundertheInternalRevenueCode.“Guidelines”meanstheECOLOGY’sFundingGuidelinesthatthatcorrelatetotheStateFiscalYearinwhichtheprojectisfunded.“InitiationofOperationDate”meanstheactualdatetheWaterPollutionControlFacilityfinancedwithproceedsoftheloanbeginstooperateforitsintendedpurpose.“Loan”meanstheWashingtonStateWaterPollutionControlRevolvingFundLoanorCentennialCleanWaterFund(Centennial)Loanmadepursuanttothisloanagreement.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage16of40AgreementNo,WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRenton“LoanAmount”meanseitheranEstimatedLoanAmountoraFinalLoanAmount,asapplicable.“LoanFund”meansthespecialfundofthatnamecreatedbyordinanceorresolutionoftheRECIPIENTfortherepaymentoftheprincipalofandinterestontheloan.“LoanSecurity”meansthemechanismbywhichtheRECIPIENTpledgestorepaytheloan.“LoanTerm”meanstherepaymentperiodoftheloan.“MaintenanceandOperationExpense”meansalLreasonableexpensesincurredbytheRECIPIENTincausingtheUtilitytobeoperatedandmaintainedingoodrepair,workingorder,andconditionincludingpaymentstootherparties,butwillnotincludeanydepreciationorRECIPIENTleviedtaxesorpaymentstotheRECIPIENTinlieuoftaxes.“NetRevenue”meanstheGrossRevenuelesstheMaintenanceandOperationExpense.“OriginalEngineer’sEstimate”meanstheengineer’sestimateofconstructioncostsincludedwithbiddocuments.“PrincipalandInterestAccount”means,foraloanthatconstitutesRevenue-SecuredDebt,theaccountofthatnamecreatedintheloanfundtobefirstusedtorepaytheprincipalofandinterestontheloan.“Project”meanstheprojectdescribedinthisagreement.“ProjectCompletionDate”meansthedatespecifiedintheagreementonwhichtheScopeofWorkwillbefullycompleted.“ProjectSchedule”meansthatschedulefortheprojectspecifiedintheagreement.“ReserveAccount”means,foraloanthatconstitutesRevenue-SecuredDebt,theaccountofthatnamecreatedintheloanfundtosecurethepaymentoftheprincipalofandinterestontheloan.“Revenue-SecuredDebt”meansanobligationoftheRECIPIENTsecuredbyapledgeoftherevenueofautilityandonenotageneralobligationoftheRECIPIENT.“Risk-BasedDetermination”meansanapproachtosub-recipientmonitoringandoversightbasedonriskfactorsassociatedtoaRECIPIENTorproject.“ScopeofWork”meansthetasksandactivitiesconstitutingtheproject.“Section319”meansthesectionoftheCleanWaterActthatprovidesfundingtoaddressnonpointsourcesofwaterpollution.“SeniorLienObligations”meansallrevenuebondsandotherobligationsoftheRECIPIENToutstandingonthedateofexecutionofthisloanagreement(orsubsequentlyissuedonaparitytherewith,includingrefundingobligations)orissuedafterthedateofexecutionofthisloanagreementhavingaclaimorlienontheGrossRevenueoftheUtilitypriorandsuperiortotheclaimorlienoftheloan,subjectonlytoMaintenanceandOperationExpense.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage17of40AgreementNoWQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStonnwaterRetrofitProject-PhaseIIRecipientName:CityofRenton“StateWaterPollutionControlRevolvingFund(RevolvingFund)”meansthewaterpollutioncontrolrevolvingfundestablishedbyChapter90.50A.020RCW.“TerminationDate”meanstheeffectivedateofECOLOGY’sterminationoftheagreement.“TerminationPaymentDate”meansthedateonwhichtheRECIPIENTisrequiredtorepaytoECOLOGYanyoutstandingbalanceoftheloanandallaccruedinterest.“TotalEligibleProjectCost”meansthesumofallcostsassociatedwithawaterqualityprojectthathavebeendeterminedtobeeligibleforECOLOGYgrantorloanfunding.“TotalProjectCost”meansthesumofallcostsassociatedwithawaterqualityproject,includingcoststhatarenoteligibleforECOLOGYgrantorloanfunding.“ULID”meansanyutilitylocalimprovementdistrictoftheRECIPIENTcreatedfortheacquisitionorconstructionofadditionstoandextensionsandbettermentsoftheUtility.“ULIDAssessments”meansallassessmentsleviedandcollectedinanyULID.SuchassessmentsarepledgedtobepaidintotheLoanFund(lessanyprepaidassessmentspermittedbylawtobepaidintoaconstructionfundoraccount).ULIDAssessmentsshallincludeprincipalinstallmentsandanyinterestorpenaltieswhichmaybedue.“Utility”meansthesewersystem,storrnwatersystem,orthecombinedwaterandsewersystemoftheRECIPIENT,theNetRevenueofwhichispledgedtopayandsecuretheloan.SECTION2:THEFOLLOWINGCONDITIONSAPPLYTOALLRECIPIENTSOFWATERQUALITYCOMBINEDFINANCIALASSISTANCEFUNDING.TheWaterQualityfinancialAssistanceFundingGuidelinesareincludedinthisagreementbyreference.A.ArchitecturalandEngineeringServices:TheRECIPIENTcertifiesbysigningthisagreementthattherequirementsofChapter39.80RCW,“ContractsforArchitecturalandEngineeringServices,”havebeen,orshallbe,metinprocuringqualifiedarchitectural/engineeringservices.TheRECiPIENTshallidentifiandseparateeligibleandineligiblecostsinthefinalnegotiatedagreementandsubmitacopyoftheagreementtoECOLOGY.B.BestManagementPractices(BMP)Implementation:IftheRECIPIENTinstallsBMPsthatarenotapprovedbyECOLOGYpriortoinstallation,theRECIPIENTassumestheriskthatpartorallofthereimbursementforthatactivitymaybedelayedorineligible.Formoredetailsregarding3MPImplementation,pleasereferencetheWaterQualityFinancialAssistanceFundingGuidelinesavailableonECOLOGY’sWaterQualityProgramfundingwebsite.C.CulturalandHistoricResourcesProtectionCompliancewithEnvironmentalLawsandRegulations.TheRECIPIENTshall:1)TheRECIPIENTshallcomplywithallapplicablefederal,stateandlocalenvironmentallaws,statutes,regulations,executiveorders,andpermits.2)TheRECIPIENTshallcomplywithEcology’sArchaeologicalResourceandHistoricPropertyreviewprocess.TheRECIPIENTagreesthatinnocaseshallconstructionactivities,grounddisturbance,orexcavationofanykind,beginVersion10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage18of40AgreementNo:WQC-20I6-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientNameCityofRentonuntilprovisionsofthisprocessarecompliedwith.TheRECIPIENTisresponsiblefordevelopingacompleteInadvertentDiscoveryPlan(IDP).TheIDPmustbeimmediatelyavailablebyrequestbyanyparty.AnIDPmustbeimmediatelyavailableandbeimplementedtoaddressanydiscovery.TheRECIPIENTshallimplementtheproceduresintheIDP,andimmediatelynotifyECOLOGY,theDepartmentofArcheologyandHistoricPreservation(DAHP),andtribalrepresentativesifhumanremains,cultural,orarcheologicalresourcesarediscoveredinthecotirseofconstruction,Formoredetailsregardingrequirementsunderthisprovision,pleasereferencetheWaterQualityFinancialAssistanceFundingGuidelinesavailableonECOLOGY’sWaterQualityProgramfundingwebsite.D.ElectronicFundTransfers:TheRECIPIENTmustregisterasastatewidevendorinordertoreceivepaymentreimbursement.WashingtonState’sDepartmentofEnterpriseServices(DES)issuesallpayments.DESmaintainsacentralvendorfileforWashingtonStateagencyusetoprocessvendorpayments.TheRECIPIENTcancompletetheregistrationprocessonlineathttp:!/des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx.ThisregistrationprocessalsoallowsTheRECIPIENTtosignupfordirectdepositpayments,alsoknownaselectronicfundtransfers(EFT).IfTheRECIPIENThavequestionsaboutthevendorregistrationprocessorsettingupdirectdepositpaymentscontactDESatthePayeeHelpDeskat(360)664-7779orpayeehelpdesk@des.wa.gov.E.EquipmentPurchase:Equipmentnotincludedinthescopeofworkoraconstructionplanandspecificationapprovalmustbepre-approvedbyECOLOGY’sprojectmanagerbeforepurchase.F.fundingRecognition:TheRECIPIENTmustinformthepublicaboutECOLOGYoranyEPA(seeSection3forSection319fundedprojectsor7forSRFfundedprojects)fundingparticipationinthisprojectthroughtheuseofprojectsigns,acknowledgementinpublishedmaterials,reports,thenewsmedia,websites,orotherpublicaimouncernents.Projectsaddressingsite-specificlocationsmustutilizeappropriatelysizedandweather-resistantsigns.SignlogosareavailablefromECOLOGYuponrequest.G.GrowthManagementPlanning:TheRECIPIENTcertifiesbysigningthisagreementthatitisincompliancewiththerequirementsofChapter36.70ARCW,“GrowthManagementPlanningbySelectedCountiesandCities.”Ifthestatusofcompliancechanges,eitherthroughRECIPIENTorlegislativeaction,theRECIPIENTshallnotifyECOLOGYinwritingofthischangewithin30days.H.Interlocal:TheRECIPiENTcertifiesbysigningthisagreementthatallnegotiatedinterlocalagreementsnecessaryfortheprojectare,orshallbe,consistentwiththetermsofthisagreementandChapter39.34RCW,“InterlocalCooperationAct.”TheRECIPIENTshallsubmitacopyofeachinterlocalagreementnecessaryfortheprojecttoECOLOGY.I.LobbyingandLitigation:Costsincurredforthepurposesoflobbyingorlitigationarenoteligibleforfundingunderthisagreement.J.PostProjectAssessmentSurvey:TheRECIPIENTagreestoparticipateinabriefsurveyregardingthekeyprojectresultsorwaterqualityprojectoutcomesandthestatusoflong-termenvironmentalresultsorgoalsfromtheprojectapproximatelythreeyearsafterprojectcompletion.ArepresentativefromECOLOGY’sWaterQualityProgrammaycontacttheRECIPIENTtorequestthisdata.ECOLOGYmayalsoconductsiteinterviewsandinspections,andmayotherwiseevaluatetheproject,aspartofthisassessment.K.ProjectStatusEvaluation:ECOLOGYmayevaluatethestatusofthisproject1$monthsfromtheeffectivedateofthisagreement.ECOLOGY’sProjectManagerandFinancialManagerwillmeetwiththeRECIPIENTtoreviewVersion10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage19of40AgreementNoWQC-20I6-Renton-00129ProjectTitle.HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientNameCityofRentonspendingtrends,completionofoutcomemeasures,andoverallprojectadministrationandperformance.IftheRECIPIENTfailstomakesatisfactoryprogresstowardachievingprojectoutcomes,ECOLOGYmaychangethescopeofwork,reducegrantfunds,orincreaseoversightmeasures.L.TechnicalAssistance:TechnicalassistanceforagricultureactivitiesprovidedunderthetermsofthisagreementshallbeconsistentwiththecurrentU.S.NaturalResourceConservationService(“NRCS”)FieldOfficeTechnicalGuideforWashingtonState.However,ECOLOGYmayacceptaseligibletechnicalassistance,proposedpractices,orprojectdesignsthatdonotmeetthesestandardsifapprovedinwritingbytheNRCSandECOLOGY.SECTION3:THEFOLLOWINGCONDITIONSAPPLYTOSECTION319ANDONLYCENTENNIALCLEANWATERFUNDEDPROJECTSBEINGUSEDTOMATCHSECTION319FUNDS.TheRECIPIENTmustsubmitthefollowingdocumentstoECOLOGYbeforethisagreementissignedbyECOLOGY:1.federalFundingAccountabilityandTransparencyAct(FfATA)form,availableontheWaterQualityProgramwebsite.2.CleanWaterActSection319InitialDataReportingSheetorthe“Section319InitialDataReporting”forminEAGL.A.DataReporting:TheRECIPIENTmustcompleteandsubmitthe“CleanWaterActSection319InitialDataReportingSheet”forminEAGLpriortoEcologysigningtheagreement.B.LoadReductionReporting:TheRECIPIENTshallcompletethe“Section319AnnualLoadReductionReporting”forminEAGLbyJanuary15ofeachyearandatprojectclose-out.ECOLOGYmayholdreimbursementsuntiltheRECIPIENThascompletedtheform.Thisformisusedtogatherinformationonpollutantloadreductionforeachbestmanagementpractice(BMP)installedasapartofthisproject.C.TimeExtension:TheRECIPIENTmayrequestaone-timeextensionforupto12months.However,thetimeextensioncannotexceedthetimelimitationestablishedinEPA’sassistanceagreement.IntheeventatimeextensionisrequestedandapprovedbyECOLOGY,theRECIPIENTmustcompletealleligibleworkperformedunderthisagreementbytheexpirationdate.SECTION4:THEFOLLOWINGCONDITIONSAPPLYTOSECTION319ANDSTATEREVOLVINGFUND(SRf)LOANFUNDEDPROJECTSONLY.A.AuditRequirements:Inaccordancewith2CFR200.501(a),theRECIPIENTagreestoobtainasingleauditfromanindependentauditor,iftheirorganizationexpends$750,000ormoreintotalFederalfundsintheirfiscalyear.TheRECIPIENTmustsubmittheformSF-SACandaSingleAuditReportPackagewithin9monthsoftheendofthefiscalyearor30daysafterreceivingthereportfromanindependentauditor.TheSF-SACandaSingleAuditReportPackageMUSTbesubmittedusingtheFederalAuditClearinghouse’sInternetDataEntrySystemavailableat:https://harvester.census.gov/fac/collect/ddeindex.html.Forcompleteinformationonhowtoaccomplishthesingleauditsubmissions,gototheFederalAuditClearinghouseWebsite:http://harvester.census.gov/fac/.B.ArchaeologicalResourcesandHistoricProperties(Section106):SeeSection2.Cofthetermsandconditionsofthisagreement,theRECIPIENTshallcomplywiththeadditionalrequirementsundersection106oftheNationalHistoricPreservationAct(NHPA,36CfR800)Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage20of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseItRecipientName:CityofRentonC.ConsultantCap:TheRECIPIENTshallensurethatgrantorloanfundsprovidedunderthisagreementtobeusedtoreimburseforcostsincurredbyindividualconsultants(excludingoverhead)islimitedtothemaximumdailyrateforLevelIVoftheExecutiveSchedule(formerlyGS-l$),tobeadjustedannually.Thislimitappliestoconsultationservicesofdesignatedindividualswithspecializedskillswhoarepaidatadailyorhourlyrate.Thisratedoesnotincludetransportationandsubsistencecostsfortravelperformed.Contractsforservicesawardedusingtheprocurementrequirementsin40CfRParts30or31,asapplicable,arenotaffectedbythislimitationunlessthetermsofthecontractprovidetheRECIPIENTwithresponsibilityfortheselection,direction,andcontroloftheindividualswhoshallbeprovidingservicesunderthecontractatanhourlyordailyrateofcompensation.See40CFR30.27(b)or40CFR31.36(j)foradditionalinformation.D.DataUniversalNumberingSystem(DUNS)andCentralContractorRegistration(CCR)Requirements:RECIPIENTsshallhaveaDUNSnumber.Unlessexemptedfromthisrequirementunder2CfR25.110,theRECIPIENTmustensurethattheorganization’sinformationintheSystemforAwardManagement(SAM),https://www.sam.gov,iskeptcurrentthroughprojectcloseout.ThisrequiresthattheRECIPIENTreviewsandupdatestheinformationatleastannuallyaftertheinitialregistration,andmorefrequentlyifinformationchanges.E.DisadvantagedBusinessEnterprise(DBE):GeneralCompliance,40CFR,Part33.TheRECIPIENTagreestocomplywiththerequirementsoftheEnvironmentalProtectionAgency’sProgramforUtilizationofSmall,Minority,andWomen’sBusinessEnterprises(MBE/WBE)4OCFR,Part33inprocurementunderthisagreement.Non-discriminationProvision.TheRECIPIENTshallnotdiscriminateonthebasisofrace,color,nationaloriginorsexintheperformanceofthisagreement.TheRECIPIENTshallcarryoutapplicablerequirementsof40CfRPart33intheawardandadministrationofcontractsawardedunderEPAfinancialassistanceagreements.failurebytheRECIPIENTtocarryouttheserequirementsisamaterialbreachofthisagreementwhichmayresultintheterminationofthiscontractorotherlegallyavailableremedies.TheRECIPIENTshallcomplywithallfederalandstatenondiscriminationlaws,including,butnotlimitedtoTitleVIandVIIoftheCivilRightsActof1964,Section504oftheRehabilitationActof1973,TitleIXoftheEducationAmendmentsof1972,theAgeDiscriminationActof1975,andChapter49.60RCW,Washington’sLawAgainstDiscrimination,and42U.S.C.12101etseq,theAmericanswithDisabilitiesAct(ADA).IntheeventoftheRECIPIENT’snoncomplianceorrefusaltocomplywithanyapplicablenondiscriminationlaw,regulation,orpolicy,thisagreementmayberescinded,canceled,orterminatedinwholeorinpart,andtheRECIPIENTmaybedeclaredineligibleforfurtherfundingfromECOLOGY.TheRECIPIENTshall,however,begivenareasonabletimeinwhichtocurethisnoncompliance.SixGoodfaithEfforts,40CfR,Part33,SubpartC.TheRECIPIENTagreestomakethefollowinggoodfaitheffortswheneverprocuringconstruction,equipment,servicesandsuppliesunderthisagreement.Recordsdocumentingcompliancewiththefollowingsixgoodfaitheffortsshallberetained:1)EnsureDisadvantagedBusinessEnterprisesaremadeawareofcontractingopportunitiestothefullestextentpracticablethroughoutreachandrecruitmentactivities.ForIndianTribal,StateandLocalandGovernmentRECIPIENTs,thisshallincludeplacingDisadvantagedBusinessEnterprisesonsolicitationlistsandsolicitingthemwhenevertheyarepotentialsources.2)MakeinformationonforthcomingopportunitiesavailabletoDisadvantagedBusinessEnterprisesandarrangetimeVersion10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage21of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRentonframesforcontractsandestablishdeliveryschedules,wheretherequirementspermit,inawaythatencouragesandfacilitatesparticipationbyDisadvantagedBusinessEnterprisesinthecompetitiveprocess.Thisincludes,wheneverpossible,postingsolicitationsforbidsorproposalsforaminimumofthirty(30)calendardaysbeforethebidorproposalclosingdate.3)ConsiderinthecontractingprocesswhetherfirmscompetingforlargecontractscouldsubcontractwithDisadvantagedBusinessEnterprises,forIndianTribal,StateandLocalGovernmentRECIPIENTs,thisshallincludedividingtotalrequirementswheneconomicallyfeasibleintosmallertasksorquantitiestopermitmaximumparticipationbyDisadvantagedBusinessEnterprisesinthecompetitiveprocess.4)EncouragecontractingwithaconsortiumofDisadvantagedBusinessEnterpriseswhenacontractistoolargeforoneofthesefirmstohandleindividually.5)UseservicesandassistanceoftheSmallBusinessAdministrationandtheMinorityBusinessDevelopmentAgencyoftheDepartmentofCommerce.6)Iftheprimecontractorawardssubcontracts,requiretheprimecontractortotakethefivegoodfaitheffortsstepsinparagraphs1through5above.TheRECIPIENTalsoagreestosubmitECOLOGY’sMBE/WBEparticipationreport“FormD”witheachpaymentrequest.ContractAdministrationProvisions,40CFR,Section33.302.TheRECIPIENTagreestocomplywiththecontractadministrationprovisionsof40CFR,Section33.302.TheRECIPIENTshallincludethefollowingtermsandconditionsincontractswithallcontractors,subcontractors,engineers,vendors,andanyotherentityforworkorservicespertainingtothisagreement.“TheContractorwillnotdiscriminateonthebasisofrace,color,nationaloriginorsexintheperformanceofthisContract.TheContractorwillcarryotitapplicablerequirementsof40CFRPart33intheawardandadministrationofcontractsawardedunderEnvironmentalProtectionAgencyfinancialagreements.FailurebytheContractortocarryouttheserequirementsisamaterialbreachofthisContractwhichmayresultinterminationofthisContractorotherlegallyavailableremedies.”BidderList,40CfR,Section33.501(b)and(c).TheRECIPIENTagreestocreateandmaintainabidderslist.Thebidderslistshallincludethefollowinginformationforallfirmsthatbidorquoteonprimecontracts,orbidorquotesubcontracts,includingbothMBE/WBEsandnon-MBE/WBEs.1.Entity’snamewithpointofcontact2.Entity’smailingaddress,telephonenumber,ande-mailaddress3.Theprocurementonwhichtheentitybidorquoted,andwhen4.Entity’sstatusasanMBE!WBEornon-MBE/WBEF.FundingRecognitionandOutreach:InadditiontoSection2.foftheseTermsandConditions,theRECIPIENTshallprovidesignagethatinformsthepublicthattheprojectisfundedbyEPA.ThesignageshallcontaintheEPAlogoandfollowusagerequirementsavailableathttp://www2.epa.gov/stylebook!using-epa-seal-and-logo.ToobtaintheappropriateEPAlogoorsealgraphicfile,theRECIPIENTmaysendarequesttotheirEcology’sfinancialManager.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage22of40AgreementNo:WQC-20I6-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRentonToincreasepublicawarenessofprojectsservingcommunitieswhereEnglishisnotthepredominantlanguage,RECIPIENTSareencouragedtoprovidetheiroutreachstrategiescommunicationinnon-Englishlanguages.Translationcostsforthispurposeareallowable,providedthecostsarereasonable.TheRECIPIENTshallusethefollowingparagraphinallreports,documents,andsignagedevelopedunderthisagreement:“ThisprojecthasbeenfundedwhollyorinpartbytheUnitedStatesEnvironmentalProtectionAgencyunderanassistanceagreementtotheWashingtonStateDepartmentofEcology.ThecontentsofthisdocumentdonotnecessarilyreflecttheviewsandpoliciesoftheEnvironmentalProtectionAgency,nordoesthementionoftradenamesorcommercialproductsconstituteendorsementorrecommendationforuse.”G.Hotel-MotelFireSafetyAct:TheRECIPIENTshallensurethatallspaceforconferences,meetings,conventionsortrainingseminarsfundedinwholeorinpartwithfederalfundscomplieswiththeprotectionandcontrolguidelinesoftheHotelandMotelFireSafetyAct(15USC2225a,PL101-391,asamended).RecipientsmaysearchtheHotel-MotelNationalMasterListathttp://www.usfa.dhs.gov/applications/hotel/toseeifapropertyisincompliance,ortofindotherinformationabouttheAct.Pursuantto15USC2225aH.TraffickingInPersons:TheRECIPIENTandRECIPIENTemployeesthatareprivateentitiesshallnotengageinformsoftraffickinginpersonsduringtheperiodoftimethisagreementiseffective.Thisincludes,butisnotlimitedtotheprocurementofacommercialsexactorforcedlabor.TheRECIPIENTshallnotifyECOLOGYimmediatelyofanyinformationreceivedfromanysourceallegingaviolationunderthisprovision.SECTIONS:THEFOLLOWINGCONDITIONSAPPLYTOSTATEREVOLVINGFUND(SRF)LOANFUNDEDPROJECTSONLY.TheRECIPIENTmustsubmitthefollowingdocuments/formstoECOLOGYbeforethisagreementissignedbyECOLOGY:I.OpinionofRECIPIENT’sLegalCouncil2.AuthorizingOrdinanceorResolution3.FederalFundingAccountabilityandTransparencyAct(FFATA)Form4.StateRevolvingFund(SRF)FederalReportingInformationformavailableinEAGLS.FiscalSustainabilityPlanCertification(onlyrequirediftheprojectincludesconstructionofawastewaterorstorrnwaterfacilityconstruction.)A.AlterationandEligibilityofProject:Duringthetermofthisagreement,theRECIPIENT(1)shallnotmateriallyalterthedesignorstructuralcharacteroftheprojectwithoutthepriorwrittenapprovalofECOLOGYand(2)shalltakenoactionwhichwouldadverselyaffecttheeligibilityoftheprojectasdefinedbyapplicablefundingprogramrulesandstatestatutes,orwhichwouldcauseaviolationofanycovenant,condition,orprovisionherein.B.AmericanIronandSteel(BuyAmerican):Thisloanprovisionappliestoprojectsfortheconstruction,alteration,maintenance,orrepairofa“treatmentworks”asdefinedintheFederalWaterPollutionControlAct(33USC1381etseq.)TheRECIPIENTshallensurethatallironandsteelproductsusedintheprojectareproducedintheUnitedStates.IronandSteelproductsmeansthefollowingproductsmadeprimarilyofironorsteel:linedorunlinedpipesandfittings,manholecoversandothermunicipalcastings,hydrants,tanks,flanges,pipeclampsandrestraints,valves,Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage23of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientNameCityofRentonstructuralsteel,reinforcedprecastconcrete,andconstructionmaterials.TheRECIPIENTmayrequestwaiverfromthisrequirementfromtheAdministratoroftheEnvironmentalProtectionAgency.TheRECIPIENTmustcoordinateallwaiverrequeststhroughECOLOGY.ThisprovisiondoesnotapplyiftheengineeringplansandspecificationsfortheprojectwereapprovedbyECOLOGYpriortoJanuary17,2014.ECOLOGYreservestherighttorequestdocumentationofRECIPIENT’Scompliancewiththisprovision.C.AuthorityofRECIPIENT:ThisagreementisauthorizedbytheConstitutionandlawsofthestateofWashington,includingtheRECIPIENT’sauthority,andbytheRECIPIENTpursuanttotheauthorizingordinanceorresolution.TheRECIPIENTshallsubmitacopyoftheauthorizingordinanceorresolutiontotheECOLOGYfinancialManagerbeforethisagreementwitbesignedbyECOLOGY.D.FiscalSustainabilityPlanCertification:TheRECIPIENTshallsubmitacompletedFiscalSustainabilityPlanCertificationbeforethisagreementissignedbyECOLOGY.TheFiscalSustainabilityPlanCertificationisavailablefromtheECOLOGYfinancialManagerorontheWaterQualityProgramwebsite.E.FreeService:TheRECIPIENTshallnotfurnishutilityservicetoanycustomerfreeofchargeifprovidingthatfreeserviceaffectstheRECIPIENT’sabilitytomeettheobligationsofthisagreement.F.Insurance:TheRECIPIENTshallatalltimescarryfireandextendedcoverage,publicliabilityandpropertydamage,andsuchotherformsofinsurancewithresponsibleinsurersandwithpoliciespayabletotheRECIPIENTonsuchofthebuildings,equipment,works,plants,facilities,andpropertiesoftheUtilityasareordinarilycarriedbymtinicipalorprivately-ownedutilitiesengagedintheoperationoflikesystems,andagainstsuchclaimsfordamagesasareordinarilycarriedbymunicipalorprivately-ownedutilitiesengagedintheoperationoflikesystems,oritshallself-insureorparticipateinaninsurancepoolorpoolswithreservesadequate,inthereasonablejudgmentoftheRECIPIENT,toprotectitagainstloss.G.LoanInterestRateandTerms:Thisloanagreementshallremainineffectuntilthedateoffinalrepaymentoftheloan,unlessterminatedearlieraccordingtotheprovisionsherein.WhentheProjectCompletionDatehasoccurred,ECOLOGYandtheRECIPIENTshallexectiteanamendmenttothisloanagreementwhichdetailsthefinalloanamount(FinalLoanAmount),andECOLOGYshallprepareafinalloanrepaymentschedule.TheFinalLoanAmountshallbethecombinedtotalofactualdisbursementsmadeontheloanandallaccruedinteresttothecomputationdate.TheEstimatedLoanAmountandthefinalLoanAmount(ineithercase,asapplicable,a“LoanAmount”)shallbearinterestbasedontheinterestrateidentifiedinthisagreementasthe“EffectiveInterestRate,”perannum,calculatedonthebasisofa365dayyear.InterestontheEstimatedLoanAmountshallaccruefromandbecompoundedmonthlybasedonthedatethateachpaymentismailedtotheRECIPIENT.ThefinalLoanAmountshallberepaidinequalinstallmentssemiannuallyoverthetermofthisloan“LoanTerm”asoutlinedinthisagreement.H.LoanRepayment:SourcesofLoanRepayment1.NatureofRECIPIENT’sObligation.TheobligationoftheRECIPIENTtorepaytheloanfromthesourcesidentifiedbelowandtoperformandobservealloftheotheragreementsandobligationsonitspartcontainedhereinshallbeabsoluteandunconditional,andshallnotbesubjecttodiminutionbysetoff,counterclaim,orabatementofanyVersion10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage24of40AgreementNoWQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRentonkind.TosecuretherepaymentoftheloanfromECOLOGY,theRECIPIENTagreestocomplywithallofthecovenants,agreements,andattachmentscontainedherein.2.forGeneralObligation.ThisloanisaGeneralObligationDebtoftheRECIPIENT.3.forGeneralObligationPayablefromSpecialAssessments.ThisloanisaGeneralObligationDebtoftheRECIPIENTpayablefromspecialassessmentstobeimposedwithintheconstitutionalandstatutorytaxlimitationsprovidedbylawwithoutavoteoftheelectorsoftheRECIPIENTonallofthetaxablepropertywithintheboundariesoftheRECIPIENT.4.ForRevenue-Secured:LienPosition.ThisloanisaRevenue-SecuredDebtoftheRECIPIENT’sUtility.ThisloanshallconstitutealienandchargeupontheNetRevenuejuniorandsubordinatetothelienandchargeuponsuchNetRevenueofanySeniorLienObligations.Inaddition,ifthisloanisalsosecuredbyUtilityLocalImprovementDistricts(ULID)Assessments,thisloanshallconstitutealienuponULIDAssessmentsintheULIDpriorandsuperiortoanyotherchargeswhatsoever.5.OtherSourcesofRepayment.TheRECIPIENTmayrepayanyportionoftheloanfromanyfundslegallyavailabletoit.6.DefeasanceoftheLoan.SolongasECOLOGYshallholdthisloan,theRECIPIENTshallnotbeentitledto,andshallnotaffect,aneconomicDefeasanceoftheloan.TheRECIPIENTshallnotadvancerefundtheloan.IftheRECIPIENTdefeasesoradvancerefundstheloan,itshallberequiredtousetheproceedsthereofimmediatelyupontheirreceipt,togetherwithotheravailableRECIPIENTfunds,torepaybothofthefollowing:(i)TheLoanAmountwithinterest(ii)AnyotherobligationsoftheRECIPIENTtoECOLOGYunderthisagreement,unlessinitssolediscretionECOLOGYfindsthatrepaymentfromthoseadditionalsourceswouldnotbeinthepublicinterest.FailuretorepaytheLoanAmountplusinterestwithinthetimespecifiedinECOLOGY’snoticetomakesuchrepaymentshallincurLateChargesandshallbetreatedasaLoanDefault.7.RefinancingorEarlyRepaymentoftheProject.SolongasECOLOGYshallholdthisloan,theRECIPIENTshallgiveECOLOGYthirtydayswrittennoticeiftheRECIPIENTintendstorefinanceormakeearlyrepaymentoftheloan.MethodandConditionsonRepayments1.SemiannualPayments.Notwithstandinganyotherprovisionofthisagreement,thefirstsemiannualpaymentofprincipalandinterestonthisloanshallbedueandpayablenolaterthanoneyearaftertheprojectcompletiondateorinitiationofoperationdate,whichevercomesfirst.Thereafter,equalpaymentsshallbedueeverysixmonths.Iftheduedateforanyserniam-iualpaymentfallsonaSaturday,Sunday,ordesignatedholidayforWashingtonStateVersion10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage25of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-Phase11RecipientName:CityofRentonagencies,thepaymentshallbedueonthenextbusinessdayforWashingtonStateagencies.Paymentsshallbemailedto:DepartmentofEcologyCashieringUnitP.O.Box47611OlympiaWA98504-7611Inlieuofmailingpayments,electronicfundtransferscanbearrangedbyworkingwithECOLOGY’sFinancialManager.Nochangetotheamountofthesemiannualprincipalandinterestpaymentsshallbemadewithoutaformalamendmenttothisagreement.TheRECIPIENTshallcontinuetomakesemiannualpaymentsbasedonthisagreementuntiltheamendmentiseffective,atwhichtimetheRECIPIENT’spaymentsshallbemadepursuanttotheamendedagreement.2.LateCharges.IfanyamountoftheFinalLoanAmountoranyotheramountowedtoECOLOGYpursuanttothisagreementremainsunpaidafteritbecomesdueandpayable,ECOLOGYmayassessalatecharge.Thelatechargeshallbeonepercentpermonthonthepastdueamountstartingonthedatethedebtbecomespastdueanduntilitispaidinfull.3.RepaymentLimitations.Repaymentoftheloanissubjecttothefollowingadditionallimitations,amongothers:thoseondefeasance,refinancingandadvancerefunding,termination,anddefaultandrecoveryofpayments.4.PrepaymentofLoan.SolongasECOLOGYshallholdthisloan,theRECIPIENTmayprepaytheentireunpaidprincipalbalanceofandaccruedinterestontheloanoranyportionoftheremainingunpaidprincipalbalanceoftheLoanAmount.AnyprepaymentsontheloanshallbeappliedfirsttoanyaccruedinterestdueandthentotheoutstandingprincipalbalanceoftheLoanAmount.IftheRECIPIENTelectstoprepaytheentireremainingunpaidbalanceandaccrtiedinterest,theRECIPIENTshallfirstcontactECOLOGY’sRevenue/ReceivableManageroftheFiscalOffice.I.LoanSecurityDueRegard:forloanssecuredwithaRevenueObligation:TheRECIPIENTshallexercisedueregardforMaintenanceandOperationExpenseandthedebtservicerequirementsoftheSeniorLienObligationsandanyotheroutstandingobligationspledgingtheGrossRevenueoftheUtility,andithasnotobligateditselftosetasideandpayintotheloanFundagreateramountoftheGrossRevenueoftheUtilitythan,initsjudgment,shallbeavailableoverandabovesuchMaintenanceandOperationExpenseandthosedebtservicerequirements.LevyandCollectionofTaxes(ifusedtosecuretherepaymentoftheloan):Forsolongastheloanisoutstanding,theRECIPIENTirrevocablypledgestoincludeinitsbudgetandlevytaxesannuallywithintheconstitutionalandstatutorytaxlimitationsprovidedbylawwithoutavoteofitselectorsonallofthetaxablepropertywithintheboundariesoftheRECIPIENTinanamountsufficient,togetherwithothermoneylegallyavailableandtobeusedtherefore,topaywhenduetheprincipalofandinterestontheloan,andthefullfaith,creditandresourcesoftheRECIPIENTarepledgedirrevocablyfortheannuallevyandcollectionofthosetaxesandthepromptpaymentofthatprincipalandinterest.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage26of40AgreementNoWQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitPro]ect-PhaseIIRecipientName:CityofRentonNotanExcessIndebtedness:Forloanssecuredwithageneralobligationpledgeorageneralobligationpledgeonspecialassessments:TheRECIPIENTagreesthatthisagreementandtheloantobemadedonotcreateanindebtednessoftheRECIPIENTinexcessofanyconstitutionalorstatutorylimitations.PledgeofNetRevenueandULIDAssessmentsintheULID(ifusedtosecuretherepaymentofthisloan):Forsolongastheloanisoutstanding,theRECIPiENTirrevocablypledgestheNetRevenueoftheUtility,includingapplicableULIDAssessmentsintheULID,topaywhenduetheprincipalofandinterestontheloan.ReserveRequirement:ForloansthatareRevenue-SecuredDebtwithtermsgreaterthanfiveyears,theRECIPIENTmustaccumulateareservefortheloanequivalenttoatleasttheAverageAnnualDebtServiceontheloanduringthefirstfiveyearsoftherepaymentperiodoftheloan.ThisamountshallbedepositedinaReserveAccountintheLoanfundinapproximatelyequalannualpaymentscommencingwithinoneyearaftertheinitiationofoperationortheprojectcompletiondate,whichevercomesfirst.“ReserveAccount”means,foraloanthatconstitutesRevenue-SecuredDebt,anaccountofthatnamecreatedintheLoanFundtosecurethepaymentoftheprincipalandinterestontheloan.TheamountondepositintheReserveAccountmaybeappliedbytheRECIPIENT(1)tomake,inpartorinfull,thefinalrepaymenttoECOLOGYoftheloanamountor,(2)ifnotsoapplied,foranyotherlawfulpurposeoftheRECIPIENToncetheLoanAmount,plusinterestandanyotheramountsowingtoECOLOGY,havebeenpaidinfull.UtilityLocalImprovementDistrict(ULID)AssessmentCollection(ifusedtosectiretherepaymentoftheloan):AllULIDAssessmentsintheULIDshallbepaidintotheloanFundandusedtopaytheprincipalofandinterestontheloan.TheULIDAssessmentsintheULIDmaybedepositedintotheReserveAccounttosatisf’aReserveRequirementifaReserveRequirementisapplicable.J.MaintenanceandOperationofaFundedUtility:TheRECIPIENTshallatalltimesmaintainandkeepafundedUtilityingoodrepair,workingorderandconditionandalsoshallatalltimesoperatetheUtilityandthebusinessinanefficientmannerandatareasonablecost.K.OpinionofRECIPIENT’sLegalCounsel:TheRECIPIENTmustsubmitan“OpinionofLegalCounseltotheRECIPIENT”toECOLOGYbeforethisagreementwillbesigned.ECOLOGYwillprovidetheform.L.PrevailingWage(Davis-BaconAct):TheRECIPIENTagrees,bysigningthisagreement,tocomplywiththeDavis-BaconActprevailingwagerequirements.Thisappliestotheconstruction,alteration,andrepairoftreatmentworkscarriedoutinwholeorinpartwithassistancemadeavailablebytheStateRevolvingFundasauthorizedbySection513,titleVIoftheFederalWaterPollutionControlAct(33U.S.C.1372).LaborersandmechanicsemployedbycontractorsandsubcontractorsshallbepaidwagesnotlessoftenthanonceaweekandatratesnotlessthanthoseprevailingonprojectsofacharactersimilarinthelocalityasdeterminedbytheSecretaryofLabor.TheRECIPIENTshallobtainthewagedeterminationfortheareainwhichtheprojectislocatedpriortoissuingrequestsforbids,proposals,quotesorothermethodsforsolicitingcontracts(solicitation).Thesewagedeterminationsshallbeincorporatedintosolicitationsandanysubsequentcontracts.TheRECIPIENTshallensurethattherequiredEPAcontractlanguageregardingDavis-BaconWagesisinallcontractsandsubcontractsinexcessof$2,000.TheRECIPIENTshallmaintainrecordssufficienttodocumentcompliancewiththeDavis-BaconAct,andmakesuchrecordsavailableforreviewuponrequest.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage27of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRentonTheRECIPIENTalsoagrees,bysigningthisagreement,tocomplywithStatePrevailingWagesonPublicWorks,Chapter39.12RCW,asapplicable.Compliancemayincludethedeterminationwhethertheprojectinvolves“publicwork”andinclusionoftheapplicableprevailingwageratesinthebidspecificationsandcontracts.TheRECIPIENTagreestomaintainrecordssufficienttoevidencecompliancewithChapter39.12RCW,andmakesuchrecordsavailableforreviewuponrequest.M.Litigation;Authority:Nolitigationisnowpending,ortotheRECIPIENT’sknowledge,threatened,seekingtorestrain,orenjoin:(i)theexecutionofthisagreement;or(ii)thefixingorcollectionoftherevenues,rates,andchargesortheformationoftheULIDandthelevyandcollectionofULIDAssessmentsthereinpledgedtopaytheprincipalofandinterestontheloan(forreventtesecuredlienobligations);or(iii)thelevyandcollectionofthetaxespledgedtopaytheprincipalofandinterestontheloan(forgeneralobligation-securedloansandgeneralobligationpayablefromspecial-assessment-securedloans);or(iv)inanymannerquestioningtheproceedingsandauthorityunderwhichtheagreement,theloan,ortheprojectareauthorized.NeitherthecorporateexistenceorboundariesoftheRECIPIENTnorthetitleofitspresentofficerstotheirrespectiveofficesisbeingcontested.Noauthorityorproceedingfortheexecutionofthisagreementhasbeenrepealed,revoked,orrescinded.N.RepresentationsandWarranties:TheRECIPiENTrepresentsandwarrantstoECOLOGYasfollows:Application:MaterialInformation.AllinformationandmaterialssubmittedbytheRECIPIENTtoECOLOGYinconnectionwithitsloanapplicationwere,whenmade,andare,asofthedatetheRECIPIENTsignsthisagreement,trueandcorrect.ThereisnomaterialadverseinformationrelatingtotheRECIPIENT,theproject,theloan,orthisagreementknowntotheRECIPIENTwhichhasnotbeendisclosedinwritingtoECOLOGY.ExistenceAuthority.ItisadulyformedandlegallyexistingmunicipalcorporationorpoliticalsubdivisionofthestateofWashingtonorafederallyrecognizedIndianTribe.Ithasfullcorporatepowerandauthoritytoexecute,deliver,andperformallofitsobligationsunderthisagreementandtoundertaketheprojectidentifiedherein.Certification.EachpaymentrequestshallconstituteacertificationbytheRECIPIENTtotheeffectthatallrepresentationsandwarrantiesmadeinthisloanagreementremaintrueasofthedateoftherequestandthatnoadversedevelopments,affectingthefinancialconditionoftheRECIPIENToritsabilitytocompletetheprojectortorepaytheprincipaloforinterestontheloan,haveoccurredsincethedateofthisloanagreement.AnychangesintheRECIPIENT’sfinancialconditionshallbedisclosedinwritingtoECOLOGYbytheRECIPIENTinitsrequestforpayment.0.SaleorDispositionofUtility:TheRECIPIENTshallnotsell,transfer,orotherwisedisposeofanyoftheworks,plant,properties,facilities,orotherpartoftheUtilityoranyrealorpersonalpropertycomprisingapartoftheUtilityunless:1.ThefacilitiesorpropertytransferredarenotmaterialtotheoperationoftheUtility,orhavebecomeunserviceable,inadequate,obsolete,orunfittobeusedintheoperationoftheUtilityorarenolongernecessary,Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage28of40AgreementNo:WQC-20I6-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStorinwaterRetrofitProject-PhaseIIRecipientNameCityofRentonmaterial,orusefultotheoperationoftheUtility;or2.TheaggregatedepreciatedcostvalueofthefacilitiesorpropertybeingtransferredinanyfiscalyearcomprisesnomorethanthreepercentofthetotalassetsoftheUtility;or3.TheRECIPIENTreceivesfromthetransfereeanamountequaltoanamountwhichwillbeinthesameproportiontothenetamountofSeniorLienObligationsandthisLOANthenoutstanding(definedasthetotalamountoutstandinglesstheamountofcashandinvestmentsinthebondandloanfundssecuringsuchdebt)astheGrossRevenueoftheUtilityfromtheportionoftheUtilitysoldordisposedoffortheprecedingyearbearstothetotalGrossReventieforthatperiod.4.ExpressedwrittenagreementbyECOLOGY.Theproceedsofanytransferunderthisparagraphmustbeused(1)toredeempromptly,orirrevocablysetasidefortheredemptionof,SeniorLienObligationsandtoredeempromptlytheloan,and(2)toprovideforpartofthecostofadditionstoandbettermentsandextensionsoftheUtility.P.Sewer-UseOrdinanceorResolution:Ifnotalreadyinexistence,theRECIPIENTshalladoptandshallenforceasewer-useordinanceorresolution.SuchordinanceorresolutionshallbesubmittedtoECOLOGYuponrequest.Theseweruseordinancemustincludeprovisionsto:1)ProhibittheintroductionoftoxicorhazardotiswastesintotheRECIPIENT’ssewersystem.2)Prohibitinflowofstormwater.3)Requirethatnewsewersandconnectionsbeproperlydesignedandconstructed.4)Requireconnectionsnecessarytomeetdebtobligationsassociatedwiththeplanningandconstructionofthisfacilityaswellastheexpectedcostsofoperationandmaintenance.Q.TerminationandDefault:TerminationandDefaultEventsI.ForInsufficientECOLOGYorRECIPIENTFunds.ECOLOGYmayterminatethisloanagreementforinsufficientECOLOGYorRECIPIENTfunds.2.forfailuretoCommenceWork.ECOLOGYmayterminatethisloanagreementforfailureoftheRECIPIENTtocommenceprojectwork.3.PastDuePayments.TheRECIPIENTshallbeindefaultofitsobligationsunderthisloanagreementwhenanyloanrepaymentbecomes60dayspastdue.4.OtherCause.TheobligationofECOLOGYtotheRECIPIENTiscontingentuponsatisfactoryperformanceinfullbytheRECIPIENTofallofitsobligationsunderthisloanagreement.TheRECIPIENTshallbeindefaultofitsobligationsunderthisloanagreementif,intheopinionofECOLOGY,theRECIPIENThasunjustifiablyfailedtoperformanyobligationrequiredofitbythisloanagreement.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage29of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRentonProceduresforTermination.Ifthisloanagreementisterminatedpriortoprojectcompletion,ECOLOGYshallprovidetotheRECIPIENTawrittennoticeofterminationatleastfiveworkingdayspriortotheeffectivedateoftermination(the“TerminationDate”).ThewrittennoticeofterminationbytheECOLOGYshallspecifytheTerminationDateand,whenapplicable,thedatebywhichtheRECIPIENTmustrepayanyoutstandingbalanceoftheloanandallaccruedinterest(the“TerminationPaymentDate”).TerminationandDefaultRemediesNoFurtherPayments.OnandaftertheTerminationDate,orintheeventofadefaultevent,ECOLOGYmay,atitssolediscretion,withdrawtheloanandmakenofurtherpaymentsunderthisagreement.RepaymentDemand.InresponsetoanECOLOGYinitiatedterminationevent,orinresponsetoaloandefaultevent,ECOLOGYmayatitssolediscretiondemandthattheRECIPIENTrepaytheoutstandingbalanceoftheLoanAmountandallaccruedinterest.InterestafterRepaymentDemand.FromthetimethatECOLOGYdemandsrepaymentoffunds,amountsowedbytheRECIPIENTtoECOLOGYshallaccrueadditionalinterestattherateofonepercentpermonth,orfractionthereof.AccelerateRepayments.Intheeventofadefault,ECOLOGYmay,initssolediscretion,declaretheprincipalofandinterestontheloanimmediatelydueandpayable,subjecttothepriorlienandchargeofanyoutstandingSeniorLienObligationupontheNetRevenue.Thatis,theloanisnotsubjecttoaccelerationsolongasanySeniorLienObligationsareoutstanding.RepaymentsnotmadeimmediatelyuponsuchaccelerationshallincurLateCharges.LateCharges.AllamountsduetoECOLOGYandnotpaidbytheRECIPIENTbytheTerminationPaymentDateorafteraccelerationfollowingadefaultevent,asapplicable,shallincurlatecharges.InterceptStateFunds.IntheeventofadefaulteventandinaccordancewithChapter90.50A.060RCW,“Defaults,”anystatefundsotherwiseduetotheRECIPIENTmay,atECOLOGY’ssolediscretion,bewithheldandappliedtotherepaymentoftheloan.PropertytoECOLOGY.IntheeventofadefaulteventandattheoptionofECOLOGY,anypersonalproperty(equipment)acquiredunderthisagreementmay,inECOLOGY’ssolediscretion,becomeECOLOGY’sproperty.Inthatcircumstance,ECOLOGYshallreducetheRECIPIENT’sliabilitytorepaymoneybyanamountreflectingthefairvalueofsuchproperty.DocumentsandMaterials.Ifthisagreementisterminated,allfinishedorunfinisheddocuments,datastudies,surveys,drawings,maps,models,photographs,andreportsorothermaterialspreparedbytheRECIPIENTshall,attheoptionofECOLOGY,becomeECOLOGYproperty.TheRECIPIENTshallbeentitledtoreceivejustandequitablecompensationforanysatisfactoryworkcompletedonsuchdocumentsandothermaterials.CollectionandEnforcementActions.Intheeventofadefaultevent,thestateofWashingtonreservestherighttotakeanyactionsitdeemsnecessarytocollecttheamountsdue,ortobecomedue,ortoenforcetheperformanceandobservanceofanyobligationbytheRECIPIENT,underthisagreement.FeesandExpenses.Inanyactiontoenforcetheprovisionsofthisagreement,reasonablefeesandexpensesofattorneysandotherreasonableexpenses(including,withoutlimitation,thereasonablyallocatedcostsoflegalstaff)Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage30of40AgreementNo,WQC-20I6-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientNameCityofRentonshallbeawardedtotheprevailingpartyasthattermisdefinedinChapter4.84.330RCW.Damages.NotwithstandingECOLOGY’sexerciseofanyoralloftheterminationordefaultremediesprovidedinthisagreement,theRECIPIENTshallnotberelievedofanyliabilitytoECOLOGYfordamagessustainedbyECOLOGYand/orthestateofWashingtonbecauseofanybreachofthisagreementbytheRECIPIENT.ECOLOGYmaywithholdpaymentsforthepurposeofsetoffuntilsuchtimeastheexactamountofdamagesdtteECOLOGYfromtheRECIPIENTisdetermined.R.User-ChargeSystem:TheRECIPIENTcertifiesthatithasthelegalauthoritytoestablishandimplementauser-chargesystemandshalladoptasystemofuser-chargestoassurethateachuseroftheutilityshallpayitsproportionateshareofthecostofoperationandmaintenance,includingreplacementduringthedesignlifeoftheproject.Inaddition,theRECIPIENTshallregularlyevaluatetheuser-chargesystem,atleastannually,toensurethesystemprovidesadequaterevenuesnecessarytooperateandmaintaintheutility,toestablishareservetopayforreplacement,toestablishtherequiredLoanReserveAccount,andtorepaytheloan.WQCTERMSANDCONDITIONSLASTUPDATED12/15/2015GENERALFEDERALCONDITIONSIfaportionorallofthefundsforthisagreementareprovidedthroughfederalfundingsourcesorthisagreementisusedtomatchafederalgrantaward,thefollowingtermsandconditionsapplytoyou.A.CERTIFICATIONREGARDINGSUSPENSION,DEBARMENT.INELIGIBILITYORVOLUI’1TARYEXCLUSION:1.TheRECIPIENT/CONTRACTOR,bysigningthisagreement,certifiesthatitisnotsuspended,debarred,proposedfordebarment,declaredineligibleorotherwiseexcludedfromcontractingwiththefederalgovernment,orfromreceivingcontractspaidforwithfederalfunds.IftheRECIPIENT/CONTRACTORisunabletocertifytothestatementscontainedinthecertification,theymustprovideanexplanationastowhytheycannot.2.TheRECIPIENT/CONTRACTORshallprovideimmediatewrittennoticetoECOLOGYifatanytimetheRECIPIENT/CONTRACTORlearnsthatitscertificationwaserroneotiswhensubmittedorhadbecomeerroneousbyreasonofchangedcircumstances.3.Thetermscoveredtransaction,debarred,suspended,ineligible,lowertiercoveredtransaction,participant,person,primalycoveredtransaction,principal,proposal,andvoluntarilyexcluded,asusedinthisclause,havethemeaningsetoutintheDefinitionsandCoveragesectionsofrulesimplementingExecutiveOrder12549.YoumaycontactECOLOGYforassistanceinobtainingacopyofthoseregulations.4.TheRECIPIENT/CONTRACTORagreesitshallnotknowinglyenterintoanylowertiercoveredtransactionwithapersonwhoisproposedfordebarmentundertheapplicableCodeofFederalRegulations,debarred,suspended,declaredineligible,orvoluntarilyexcludedfromparticipationinthiscoveredtransaction.5.TheRECIPIENT/CONTRACTORfurtheragreesbysigningthisagreement,thatitwillincludethisclausetitled“CERTIFICATIONREGARDINGSUSPENSION,DEBARMENT,INELIGIBILITYORVOLUNTARYEXCLUSION”withoutmodificationinalllowertiercoveredtransactionsandinallsolicitationsforlowertiercoveredtransactions.6.Pursuantto2CFRI8O.330,theRECIPIENT/CONTRACTORisresponsibleforensuringthatanylowertiercoveredtransactioncomplieswithcertificationofsuspensionanddebarmentrequirements.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage31of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName.CityofRenton7.RECIPIENT/CONTRACTORacknowledgesthatfailingtodisclosetheinformationrequiredintheCodeofFederalRegulationsmayresultinthedelayornegationofthisfundingagreement,orpursuanceoflegalremedies,includingsuspensionanddebarment.8.RECIPIENT/CONTRACTORagreestokeepproofinitsagreementfile,thatit,andalllowertierrecipientsorcontractors,arenotsuspendedordebarred,andwillmakethisproofavailabletoECOLOGYbeforerequestsforreimbursementswillbeapprovedforpayment.RECIPIENT/CONTRACTORmustrunasearchin<http://www.sam.gov>andprintacopyofcompletedsearchestodocumentproofofcompliance.B.FEDERALFUNDINGACCOUNTABILITYANDTRANSPARENCYACT(FFATA)REPORTINGREQUIREMENTS:CONTRACTOR/RECIPIENTmustcompletetheFFATADataCollectionForm(ECY070-395)andreturnitwiththesignedagreementtoECOLOGY.AnyCONTRACTOR/RECIPIENTthatmeetseachofthecriteriabelowmustreportcompensationforitsfivetopexecutivesusingtheFFATADataCollectionForm.•Receivesmorethan$25,000infederalfundstinderthisaward.•Receivesmorethan80percentofitsannualgrossrevenuesfromfederalfunds.•Receivesmorethan$25,000,000inannualfederalfunds.EcologywillnotpayanyinvoicesuntilithasreceivedacompletedandsignedFFATADataCollectionForm.EcologyisrequiredtoreporttheFFATAinformationforfederallyfundedagreements,includingtherequiredDUNSnui-nber,atwww.fsrs.gov<http://www.fsrs.gov/>within30daysofagreementsignature.TheFFATAinformationwillbeavailabletothepublicatwww.usaspending.gov<http://www.usaspending.gov/>.FormoredetailsonFFATArequirements,seewww.fsrs.gov<http://www.fsrs.gov/>.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage32of40AgreementNoWQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientNameCityofRentonGENERALTERMSANDCONDITIONSPertainingtoGrantandLoanAgreementsWiththestateofWashington,DepartmentofEcology1.ADMINISTRATIVEREQUIREMENTSa)RECIPIENTshaltfollowthe“AdministrativeReqtiirementsforRecipientsofEcologyGrantsandLoans—EAGLEdition”https://fortress.wa.gov/ecy/publications/SummaryPages/1401002.htmlb)RECIPIENTshallcompleteallactivitiesfundedbythisAgreementandbefullyresponsibleforthepropermanagementofallfundsandresourcesmadeavailableunderthisAgreement.c)RECIPIENTagreestotakecompleteresponsibilityforallactionstakenunderthisAgreement,includingensuringallsttbgranteesandcontractorscomplywiththetermsandconditionsofthisAgreement.ECOLOGYreservestherighttorequestproofofcompliancebysubgranteesandcontractors.d)RECIPIENT’sactivitiesunderthisAgreementshallbesubjecttothereviewandapprovalbyECOLOGYfortheextentandcharacterofallworkandservices.2.AMENDMENTSANDMODIFICATiONSThisAgreementmaybealtered,amended,orwaivedonlybyawrittenamendmentexecutedbybothparties.Nosubsequentmodification(s)oramendment(s)ofthisAgreementwillbeofanyforceoreffectunlessinwritingandsignedbyauthorizedrepresentativesofbothparties.ECOLOGYandtheRECIPIENTmaychangetheirrespectivestaffcontactsandadministrativeinformationwithouttheconcurrenceofeitherparty.3.ARCHAEOLOGICALANDCULTURALRESOURCESRECIPIENTshalltakereasonableactiontoavoid,minimize,ormitigateadverseeffectstoarcheologicalorculturalresources.ActivitiesassociatedwitharchaeologicalandculturalresourcesareaneligiblereimbursablecostsubjecttoapprovalbyECOLOGY.RECIPIENTshall:a)ImmediatelyceaseworkandnotifyECOLOGYifanyarcheologicalorculturalresourcesarefoundwhileconductingworkunderthisAgreement.b)ImmediatelynotifytheDepartmentofArchaeologyandHistoricPreservationat(360)586-3064,intheeventhistoricalorculturalartifactsarediscoveredataworksite.c)ComplywithGovernorExecutiveOrder05-05,ArchaeologyandCulturalResources,foranycapitalconstructionprojectspriortothestartofanywork.d)ComplywithRCW27.53,ArchaeologicalSitesandResources,foranyworkperformedunderthisAgreement,asapplicable.NationalHistoricPreservationAct(NHPA)mayrequiretheRECIPIENTtoobtainapermitpursuanttoChapter27.53RCWpriortoconductingon-siteactivitywiththepotentialtoimpactculturalorhistoricproperties.4.ASSIGNMENTNorightorclaimoftheRECIPIENTarisingunderthisAgreementshallbetransferredorassignedbytheRECIPIENT.5.COMMUNICATIONRECIPIENTshallmakeeveryefforttomaintaineffectivecommunicationswiththeRECIPIENT’sdesignees,ECOLOGY,allaffectedlocal,state,orfederaljurisdictions,andanyinterestedindividualsorgroups.6.COMPENSATIONa)AnyworkperformedpriortoeffectivedateofthisAgreementwillbeatthesoleexpenseandriskoftheVersion10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage33of40AgreementNo.WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName.CityofRentonRECIPIENT.ECOLOGYmustsigntheAgreementbeforeanypaymentrequestscanbesubmitted.b)PaymentswillbemadeonareimbursablebasisforapprovedandcompletedworkasspecifiedinthisAgreement.c)RECIPIENTisresponsibletodetermineifcostsareeligible.AnyquestionsregardingeligibilityshouldbeclarifiedwithECOLOGYpriortoincurringcosts.CoststhatareconditionallyeligiblemayrequireapprovalbyECOLOGYpriortopurchase.d)RECIPIENTshallnotinvoicemorethanoncepermonthunlessagreedonbyECOLOGY.e)ECOLOGYwillnotprocesspaymentreqtiestswithouttheproperreimbursementforms,ProgressReportandsupportingdocumentation.ECOLOGYwillprovideinstructionsforsubmittingpaymentrequests.f)ECOLOGYwillpaytheRECIPIENTthirty(30)daysafterreceiptofaproperlycompletedrequestforpayment.g)RECIPIENTwillreceivepaymentthroughWashingtonStateDepartmentofEnterpriseServices’StatewidePayeeDesk.RECIPIENTmustregisterasapayeebysubmittingaStatewidePayeeRegistrationformandanIRSW-9formatthewebsite,http://www.des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx.ForanyquestionsaboutthevendorregistrationprocesscontacttheStatewidePayeeHelpDeskat(360)407-8180oremailpayeehelpdesk@des.wa.gov.h)ECOLOGYmay,atitssolediscretion,withholdpaymentsclaimedbytheRECIPIENTiftheRECIPIENTfailstosatisfactorilycomplywithanytermorconditionofthisAgreement.1)MonieswithheldbyECOLOGYmaybepaidtotheRECIPIENTwhentheworkdescribedherein,oraportionthereof,hasbeencompletedif,atECOLOGY’ssolediscretion,suchpaymentisreasonableandapprovedaccordingtothisAgreement,asappropriate,oruponcompletionofanauditasspecifiedherein.j)RECIPIENTshouldsubmitfinalrequestsforcompensationwithinthirty(30)daysaftertheexpirationdateofthisAgreement.Failtiretocomplymayresultindelayedreimbursement.7.COMPLIANCEWITHALLLAWSRECIPIENTagreestocomplyfullywithallapplicableFederal,Stateandlocallaws,orders,regulations,andpermitsrelatedtothisAgreement,includingbutnotlimitedto:a)RECIPIENTagreestocomplywithallapplicablelaws,regulations,andpoliciesoftheUnitedStatesandtheStateofWashingtonwhichaffectwagesandjobsafety.b)RECIPIENTagreestobeboundbyallfederalandstatelaws,regulations,andpoliciesagainstdiscrimination.c)RECIPIENTcertifiesfullcompliancewithallapplicablestateindustrialinsurancerequirements.d)RECIPIENTagreestosecureandprovideassurancetoECOLOGYthatallthenecessaryapprovalsandpermitsrequiredbyauthoritieshavingjurisdictionovertheprojectareobtained.RECIPIENTmustincludetimeintheirprojecttimelineforthepermitandapprovalprocesses.ECOLOGYshallhavetherighttoimmediatelyterminateforcausethisAgreementasprovidedhereiniftheRECIPIENTfailstocomplywithaboverequirements.IfanyprovisionofthisAgreementviolatesanystatuteorruleoflawofthestateofWashington,itisconsideredmodifiedtoconformtothatstatuteorruleoflaw.8.CONFLICTOFINTERESTRECIPIENTandECOLOGYagreethatanyofficer,member,agent,oremployee,whoexercisesanyfunctionorresponsibilityinthereview,approval,orcarryingoutofthisAgreement,shallnothaveanypersonalorfinancialinterest,directorindirect,noraffecttheinterestofanycorporation,partnership,orassociationinwhichhe/sheisapart,inthisAgreementortheproceedsthereof.9.CONTRACTINGFORGOODSANDSERVICESRECIPIENTmaycontracttobuygoodsorservicesrelatedtoitsperformanceunderthisAgreement.RECIPIENTshallVersion10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage34of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarnngtonAveNEGreenConnectionsStormwaterRetrofitProject-Phase11RecipientNameCityofRentonawardallcontractsforconstruction,purchaseofgoods,equipment,services,andprofessionalarchitecturalandengineeringservicesthroughacompetitiveprocess,ifrequiredbyStatelaw.RECIPIENTisrequiredtofollowprocurementproceduresthatensurelegal,fair,andopencompetition.RECIPIENTmcisthaveastandardprocurementprocessorfollowcurrentstateprocurementprocedures.RECIPIENTmaybereqiLiredtoprovidewrittencertificationthattheyhavefolLowedtheirstandardprocurementproceduresandapplicablestatelawinawardingcontractsunderthisAgreement.ECOLOGYreservestherighttoinspectandrequestcopiesofallprocurementdocumentation,andreviewprocurementpracticesrelatedtothisAgreement.AnycostsincurredasaresultofprocurementpracticesnotincompliancewithstateprocurementlawortheRECIPIENT’snormalproceduresmaybedisallowedatECOLOGY’ssolediscretion.10.DISPUTESWhenthereisadisputewithregardtotheextentandcharacterofthework,oranyothermatterrelatedtothisAgreementthedeterminationofECOLOGYwillgovern,althoughtheRECIPIENTshallhavetherighttoappealdecisionsasprovidedforbelow:a)RECIPIENTnotifiesthefundingprogramofanappealrequest.b)Appealrequestmustbeinwritingandstatethedisputedissue(s).c)RECIPIENThastheopportunitytobeheardandofferevidenceinsupportofitsappeal.d)ECOLOGYreviewstheRECIPIENT’sappeal.e)ECOLOGYsendsawrittenanswerwithinten(10)businessdays,unlessmoretimeisneeded,afterconcludingthereview.ThedecisionofECOLOGYfromanappealwillbefinalandconclusive,unlesswithinthirty(30)daysfromthedateofsuchdecision,theRECIPIENTfurnishestotheDirectorofECOLOGYawrittenappeal.ThedecisionoftheDirectorordulyauthorizedrepresentativewillbefinalandconclusive.Thepartiesagreethatthisdisputeprocesswillprecedeanyactioninajudicialorquasi-judicialtribunal.AppealsoftheDirector’sdecisionwillbebroughtintheSuperiorCourtofThurstonCounty.ReviewoftheDirector’sdecisionwillnotbetakentoEnvironmentalandLandUseHearingsOffice.Pendingfinaldecisionofadispute,theRECIPIENTagreestoproceeddiligentlywiththeperformanceofthisAgreementandinaccordancewiththedecisionrendered.Nothinginthiscontractwillbeconstruedtolimittheparties’choiceofanothermutuallyacceptablemethod,inadditiontothedisputeresolutionprocedureoutlinedabove.11.ENVIRONMENTALSTANDARDSa)RECIPIENTSwhocollectenvironmental-monitoringdatamustprovidethesedatatoECOLOGYusingtheEnvironmentalInformationManagementSystem(ElM).TosatisfythisrequirementthesedatamustbesuccessfullyloadedintoElM,seeinstructionsontheElMwebsiteat:http://www.ecy.wa.gov/eim.b)RECIPIENTSarerequiredtofollowECOLOGY’sdatastandardswhenGeographicInformationSystem(GIS)dataarecollectedandprocessed.Moreinformationandrequirementsareavailableat:http://www.ecy.wa.gov/services/gis/datalstandards/standards.htm.RECIPIENTSshallprovidecopiestoECOLOGYofallfinalGISdatalayers,imagery,relatedtables,rawdatacollectionfiles,mapproducts,andallmetadataandprojectdocumentation.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage35of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName.CityofRentonc)RECIPIENTSmustprepareaQualityAssuranceProjectPlan(QAPP)whenaprojectinvolvesthecollectionofenvironmentalmeasurementdata.QAPPistoensuretheconsistentapplicationofqualityassuranceprinciplestotheplanningandexecutionofallactivitiesinvolvedingeneratingdata.RECIPIENTSmustfollowECOLOGY’sGuidelinesforPreparingQualityAssuranceProjectPlansforEnvironmentalStudies,July2004(EcologyPublicationNo.04-03-030).ECOLOGYshallreviewandapprovetheQAPPpriortostartofwork.Thesize,cost,andcomplexityoftheQAPPshouldbeinproportiontothemagnitudeofthesamplingeffort.12.GOVERNINGLAWThisAgreementwillbegovernedbythelawsoftheStateofWashington,andthevenueofanyactionbroughthereunderwillbeintheSuperiorCourtofThurstonCounty.13.INDEMNIFICATIONECOLOGYwillinnowaybeheldresponsibleforpaymentofsalaries,consultant’sfees,andothercostsrelatedtotheprojectdescribedherein,exceptasprovidedintheScopeofWork.TotheextentthattheConstitutionandlawsoftheStateofWashingtonpermit,eachpartywillindemnifyandholdtheotherharmlessfromandagainstanyliabilityforanyorallinjuriestopersonsorpropertyarisingfromthenegligentactoromissionofthatpartyorthatparty’sagentsoremployeesarisingoutofthisAgreement.14.INDEPENDENTSTATUSTheemployees,volunteers,oragentsofeachpartywhoareengagedintheperformanceofthisAgreementwillcontinuetobeemployees,volunteers,oragentsofthatpartyandwillnotforanypurposebeemployees,volunteers,oragentsoftheotherparty.15.KICKBACKSRECIPIENTisprohibitedfiominducingbyanymeansanypersonemployedorotherwiseinvolvedinthisAgreementtogiveupanypartofthecompensationtowhichhe/sheisotherwiseentitledtoorreceiveanyfee,commission,orgiftinreturnforawardofasubcontracthereunder.16.MINORITYANDWOMEN’SBUSINESSENTERPRISES(MWBE)RECIPIENTisencouragedtosolicitandrecruit,totheextentpossible,certifiedminority-owned(MBE)andwomen-owned(WBE)businessesinpurchasesandcontractsinitiatedunderthisAgreement.ContractawardsorrejectionscannotbemadebasedonMWBEparticipation;however,theRECIPIENTisencouragedtotakethefollowingactions,whenpossible,inanyprocurementunderthisAgreement:a)Includequalifiedminorityandwomen’sbusinessesonsolicitationlistswhenevertheyarepotentialsourcesofgoodsorservices.b)Dividethetotalrequirements,wheneconomicallyfeasible,intosmallertasksorquantities,topermitmaximumparticipationbyqualifiedminorityandwomen’sbusinesses.c)Establishdeliveryschedules,whereworkrequirementspermit,whichwillencourageparticipationofqualifiedminorityandwomen’sbusinesses.d)UsetheservicesandassistanceoftheWashingtonStateOfficeofMinorityandWomen’sBusinessEnterprises(OMWBE)(866-208-1064)andtheOfficeofMinorityBusinessEnterprisesoftheU.S.DepartmentofCommerce,asappropriate.17.ORDEROfPRECEDENCEIntheeventofinconsistencyinthisAgreement,unlessotherwiseprovidedherein,theinconsistencyshallberesolvedVersion10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage36of40AgreementNoWQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStomswaterRetrofitProject-PhaseIIRecipientNameCityofRentonbygivingprecedenceinthefollowingorder:(a)applicablefederalandstatestatutesandregulations;(b)TheAgreement;(c)ScopeofWork;(d)SpecialTermsandConditions;(e)Anyprovisionsortermsincorporatedhereinbyreference,includingthe‘AdministrativeRequirementsforRecipientsofEcologyGrantsandLoans”;and(f)theGeneralTermsandConditions.1$.PRESENTATIONANDPROMOTIONALMATERIALSECOLOGYreservestherighttoapproveRECIPIENT’scommunicationdocumentsandmaterialsrelatedtothefulfillmentofthisAgreement:a)Ifrequested,RECIPIENTshallprovideadraftcopytoECOLOGYforreviewandapprovalten(10)businessdayspriortoproductionanddistribution.b)RECIPIENTshallincludetimeforECOLOGY’sreviewandapprovalprocessintheirprojecttimeline.c)Ifrequested,RECIPIENTshallprovideECOLOGYtwo(2)finalcopiesandanelectroniccopyofanytangibleproductsdeveloped.Copiesincludeanyprintedmaterials,andalltangibleproductsdevelopedsuchasbrochures,manuals,pamphlets,videos,audiotapes,CDs,curriculum,posters,mediaannouncements,orgadgetswithamessage,suchasarefrigeratormagnet,andanyonlinecommunications,suchaswebpages,blogs,andtwittercampaigns.Ifitisnotpracticaltoprovideacopy,thentheRECIPIENTshallprovideadescription(photographs,drawings,printouts,etc.)thatbestrepresentstheitem.AnycommunicationsintendedforpublicdistributionthatusesECOLOGY’slogoshallcomplywithECOLOGY’sgraphicrequirementsandanyadditionalrequirementsspecifiedinthisAgreement.BeforetheuseofECOLOGY’slogocontactECOLOGYforguidelines.RECIPIENTshallacknowledgeinthecommunicationsthatfundingwasprovidedbyECOLOGY.19.PROGRESSREPORTINGa)RECIPIENTmustsatisfactorilydemonstratethetimelyuseoffundsbysubmittingpaymentrequestsandprogressreportstoECOLOGY.ECOLOGYreservestherighttoamendorterminatethisAgreementiftheRECIPIENTdoesnotdocumenttimelyuseoffunds.b)RECIPIENTmustsubmitaprogressreportwitheachpaymentrequest.Paymentrequestswillnotbeprocessedwithoutaprogressreport.ECOLOGYwilldefinetheelementsandfrequencyofprogressreports.c)RECIPIENTshalluseECOLOGY’sprovidedprogressreportformat.d)QuarterlyprogressreportswillcovertheperiodsfromJanuary1throughMarch31,April1throughJune30,July1throughSeptember30,andOctober1throughDecember31.Reportsshallbesubmittedwithinthirty(30)daysaftertheendofthequarterbeingreported.e)RECIPIENTshallsubmittheCloseoutReportwithinthirty(30)daysoftheexpirationdateoftheproject,unlessanextensionhasbeenapprovedbyECOLOGY.RECIPIENTshallusetheECOLOGYprovidedcloseoutreportformat.20.PROPERTYRIGHTSa)CopyrightsandPatents.WhentheRECIPIENTcreatesanycopyrightablematerialsorinventsanypatentablepropertyunderthisagreement,theRECIPIENTmaycopyrightorpatentthesamebutECOLOGYretainsaroyaltyfree,nonexclusive,andirrevocablelicensetoreproduce,publish,recover,orotherwiseusethematerial(s)orproperty,andtoauthorizeotherstousethesameforfederal,state,orlocalgovernmentpurposes.b)Publications.WhentheRECIPIENTorpersonsemployedbytheRECIPIENTuseorpublishECOLOGYinformation;presentpapers,lectures,orseminarsinvolvinginformationsuppliedbyECOLOGY;oruselogos,reports,maps,orotherdatainprintedreports,signs,brochures,pamphlets,etc.,appropriatecreditshallbegiventoECOLOGY.c)PresentationandPromotionalMaterials.ECOLOGYshallhavetherighttouseorreproduceanyprintedorgraphicVersion10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage37of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRentonmaterialsproducedinfulfillmentofthisAgreement,inanymannerECOLOGYdeemsappropriate.ECOLOGYshallacknowledgetheRECIPIENTasthesolecopyrightownerineveryuseorreproductionofthematerials.d)TangiblePropertyRights.ECOLOGY’scurrenteditionof‘AdministrativeRequirementsforRecipientsofEcologyGrantsandLoans,”shallcontroltheuseanddispositionofallrealandpersonalpropertypurchasedwhollyorinpartwithfundsfurnishedbyECOLOGYintheabsenceofstateandfederalstatutes,regulations,orpoliciestothecontrary,oruponspecificinstructionswithrespecttheretointhisAgreement.e)PersonalPropertyfurnishedbyECOLOGY.WhenECOLOGYprovidespersonalpropertydirectlytotheRECIPIENTforuseinperformanceoftheproject,itshallbereturnedtoECOLOGYpriortofinalpaymentbyECOLOGY.Ifsaidpropertyislost,stolen,ordamagedwhileintheRECIPIENT’spossession,thenECOLOGYshallbereimbursedincashorbysetoffbytheRECIPIENTforthefairmarketvalueofsuchproperty.f)AcquisitionProjects.ThefollowingprovisionsshallapplyiftheprojectcoveredbythisAgreementincludesfundsfortheacquisitionoflandorfacilities:a.RECIPIENTshallestablishthatthecostisfairvalueandreasonablepriortodisbursementoffundsprovidedforinthisAgreement.b.RECIPIENTshallprovidesatisfactoryevidenceoftitleorabilitytoacquiretitleforeachparcelpriortodisbursementoffundsprovidedbythisAgreement.Suchevidencemayincludetitleinsurancepolicies,Torrenscertificates,orabstracts,andattorney’sopinionsestablishingthatthelandisfreefromanyimpediment,lien,orclaimwhichwouldimpairtheusesintendedbythisAgreement.g)Conversions.Regardlessoftheagreementexpirationdate,theRECIPIENTshallnotatanytimeconvertanyequipment,property,orfacilityacquiredordevelopedunderthisAgreementtousesotherthanthoseforwhichassistancewasoriginallyapprovedwithoutpriorwrittenapprovalofECOLOGY.SuchapprovalmaybeconditioneduponpaymenttoECOLOGYofthatportionoftheproceedsofthesale,lease,orotherconversionorencumbrancewhichmoniesgrantedpursuanttothisAgreementbeartothetotalacquisition,purchase,orconstructioncostsofsuchproperty.21.RECORDS,AUDITS,ANDINSPECTIONSRECIPIENTshallmaintaincompleteprogramandfinancialrecordsrelatingtothisAgreement,includinganyengineeringdocumentationandfieldinspectionreportsofallconstructionworkaccomplished.Allrecordsshall:a)Bekeptinamannerwhichprovidesanaudittrailforallexpenditures.b)Bekeptinacommonfiletofacilitateauditsandinspections.c)ClearlyindicatetotalreceiptsandexpendituresrelatedtothisAgreement.d)BeopenforauditorinspectionbyECOLOGY,orbyanydulyauthorizedauditrepresentativeoftheStateofWashington,foraperiodofatleastthree(3)yearsafterthefinalgrantpaymentorloanrepayment,oranydisputeresolutionhereunder.RECIPIENTshallprovideclarificationandmakenecessaryadjustmentsifanyauditsorinspectionsidentifS’discrepanciesintherecords.ECOLOGYreservestherighttoaudit,orhaveadesignatedthirdpartyaudit,applicablerecordstoensurethatthestatehasbeenproperlyinvoiced.Anyremediesandpenaltiesallowedbylawtorecovermoniesdeterminedowedwillbeenforced.Repetitiveinstancesofincorrectinvoicingorinadequaterecordsmaybeconsideredcausefortermination.AllworkperformedunderthisAgreementandanypropertyandequipmentpurchasedshallbemadeavailabletoECOLOGYandtoanyauthorizedstate,federalorlocalrepresentativeforinspectionatanytimeduringthecourseofthisAgreementandforatleastthree(3)yearsfollowinggrantorloanterminationordisputeresolutionhereunder.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage38of40AgreementNo:WQC-20I6-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRentonRECIPIENTshallproviderightofaccesstoECOLOGY,oranyotherauthorizedrepresentative,atallreasonabletimes,inordertomonitorandevaluateperformance,compliance,andanyotherconditionsunderthisAgreement.22.RECOVERYOFFUI’JDSTherightoftheRECIPIENTtoretainmoniesreceivedasreimbtirsementpaymentsiscontingentuponsatisfactoryperformanceofthisAgreementandcompletionoftheworkdescribedintheScopeofWork.AllpaymentstotheRECIPIENTaresubjecttoapprovalandauditbyECOLOGY,andanyunauthorizedexpenditure(s)orunallowablecostchargedtothisagreementshallberefundedtoECOLOGYbytheRECIPIENT.RECIPIENTshallrefundtoECOLOGYthefullamountofanyerroneouspaymentoroverpaymentunderthisAgreement.RECIPIENTshallrefundbycheckpayabletoECOLOGYtheamountofanysuchreductionofpaymentsorrepaymentswithinthirty(30)daysofawrittennotice.Interestwillaccrueattherateoftwelvepercent(12%)peryearfromthetimeECOLOGYdemandsrepaymentoffunds.AnypropertyacquiredunderthisAgreement,attheoptionofECOLOGY,maybecomeECOLOGY’spropertyandtheRECIPIENT’sliabilitytorepaymonieswillbereducedbyanamountreflectingthefairvalueofsuchproperty.23.SEVERABILITYIfanyprovisionofthisAgreementoranyprovisionofanydocumentincorporatedbyreferenceshallbeheldinvalid,suchinvalidityshallnotaffecttheotherprovisionsofthisAgreementwhichcanbegiveneffectwithouttheinvalidprovision,andtothisendtheprovisionsofthisAgreementaredeclaredtobeseverable.24.STATEENVIRONMENTALPOLICYACT(SEPA)RECIPIENTmustdemonstratetoECOLOGY’ssatisfactionthatcompliancewiththerequirementsoftheStateEnvironmentalPolicyAct(Chapter43.21CRCWandChapter197-11WAC)havebeenorwillbemet.Anyreimbursementsaresubjecttothisprovision.25.SUSPENSIONWheninthebestinterestofECOLOGY,ECOLOGYmayatanytime,andwithoutcause,suspendthisAgreementoranyportionthereofforatemporaryperiodbywrittennoticefromECOLOGYtotheRECIPIENT.RECIPIENTshallresumeperformanceonthenextbusinessdayfollowingthesuspensionperiodunlessanotherdayisspecifiedbyECOLOGY.26.SUSTAINABLEPRACTICESInordertosustainWashington’snaturalresottrcesandecosystems,theRECIPIENTisfullyencouragedtoimplementsustainablepracticesandtopurchaseenvironmentallypreferableproductsunderthisAgreement.a)Sustainablepracticesmayincltidesttchactivitiesas:tiseofcleanenergy,useofdouble-sidedprinting,hostinglowimpactmeetings,andsettinguprecyclingandcompostingprograms.b)Purchasingmayincludesuchitemsas:sustainablyproducedproductsandservices,EPEATregisteredcomputersandimagingequipment,independentlycertifiedgreencleaningproducts,remanufacturedtonercartridges,productswithreducedpackaging,officeproductsthatarerefillable,rechargeable,andrecycLable,and100%post-consumerrecycledpaper.FormoresuggestionsvisitECOLOGY’swebpage:GreenPurchasing,http://www.ecy.wa.gov/programs/swfalepp.Version10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage39of40AgreementNo:WQC-2016-Renton-00l29ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientNameCityofRenton27.TERMINATIONa)ForCauseECOLOGYmayterminateforcausethisAgreementwithaseven(7)calendardayspriorwrittennotificationtotheRECIPIENT,atthesolediscretionofECOLOGY,forfailingtoperformanAgreementrequirementorforamaterialbreachofanytermorcondition.IfthisAgreementissoterminated,thepartiesshallbeliableonlyforperformancerenderedorcostsincurredinaccordancewiththetermsofthisAgreementpriortotheeffectivedateoftermination.FailuretoCommenceWork.ECOLOGYreservestherighttoterminatethisAgreementifRECIPIENTfailstocommenceworkontheprojectfundedwithinfour(4)monthsaftertheeffectivedateofthisAgreement,orbyanydatemutuallyagreeduponinwritingforcommencementofwork,orthetimeperioddefinedwithintheScopeofWork.Non-Performance.TheobligationofECOLOGYtotheRECIPIENTiscontingentuponsatisfactoryperformancebytheRECIPIENTofallofitsobligationsunderthisAgreement.IntheeventtheRECIPIENTunjustifiablyfails,intheopinionofECOLOGY,toperformanyobligationrequiredofitbythisAgreement,ECOLOGYmayrefusetopayanyfurtherfunds,terminateinwholeorinpartthisAgreement,andexerciseanyotherrightsunderthisAgreement.Despitetheabove,theRECIPIENTshallnotberelievedofanyliabilitytoECOLOGYfordamagessustainedbyECOLOGYandtheStateofWashingtonbecauseofanybreachofthisAgreementbytheRECIPIENT.ECOLOGYmaywithholdpaymentsforthepurposeofsetoffuntilsuchtimeastheexactamountofdamagesdueECOLOGYfromtheRECIPIENTisdetermined.b)ForConvenienceECOLOGYmayterminateforconveniencethisAgreement,inwholeorinpart,foranyreasonwhenitisthebestinterestofECOLOGY,withathirty(30)calendardayspriorwrittennotificationtotheRECIPIENT.IfthisAgreementissoterminated,thepartiesshallbeliableonlyforperformancerenderedorcostsincurredinaccordancewiththetermsofthisAgreementpriortotheeffectivedateoftermination.Non-AllocationofFunds.ECOLOGY’sabilitytomakepaymentsiscontingentonavailabilityoffunding.Intheeventfundingfromstate,federalorothersourcesiswithdrawn,reduced,orlimitedinanywayaftertheeffectivedateandpriortothecompletionorexpirationdateofthisagreement,ECOLOGY,atitssolediscretion,mayelecttoterminatetheagreement,inwholeorpart,orrenegotiatetheagreement,subjecttonewfundinglimitationsorconditions.ECOLOGYmayalsoelecttosuspendperformanceoftheagreementuntilECOLOGYdeterminesthefundinginsufficiencyisresolved.ECOLOGYmayexerciseanyoftheseoptionswithnonotificationorrestrictions.IfpaymentshavebeendiscontinuedbyECOLOGYduetounavailablefunds,theRECIPIENTshallnotbeobligatedtorepaymonieswhichhadbeenpaidtotheRECIPIENTpriortosuchtermination.RECIPIENT’sobligationtocontinueorcompletetheworkdescribedinthisAgreementshallbecontingentuponavailabilityoffundsbytheRECIPIENT’sgoverningbody.c)ByMutualAgreementECOLOGYandtheRECIPIENTmayterminatethisAgreement,inwholeorinpart,atanytime,bymutualwrittenagreement.d)InEventofTerminationAllfinishedorunfinisheddocuments,datastudies,surveys,drawings,maps,models,photographs,reportsorotherVersion10/30/2015AGENDA ITEM #1. a)
StateofWashingtonDepartmentofEcologyPage40of40AgreementNo:WQC-2016-Renton-00129ProjectTitle:HarringtonAveNEGreenConnectionsStormwaterRetrofitProject-PhaseIIRecipientName:CityofRentonmaterialspreparedbytheRECIPIENTtinderthisAgreement,attheoptionofECOLOGY,willbecomepropertyofECOLOGYandtheRECIPIENTshallbeentitledtoreceivejustandequitablecompensationforanysatisfactoryworkcompletedonsuchdocumentsandothermaterials.NothingcontainedhereinshallprecludeECOLOGYfromdemandingrepaymentofallfundspaidtotheRECIPIENTinaccordancewithRecoveryoffunds,identifiedherein.28.THIRDPARTYBENEFICIARYRECIPIENTshallensurethatinallsubcontractsenteredintobytheRECIPIENTpursuanttothisAgreement,thestateofWashingtonisnamedasanexpressthirdpartybeneficiaryofsuchsubcontractswithfullrightsassuch.29.WAIVERWaiverofadefaultorbreachofanyprovisionofthisAgreementisnotawaiverofanysubsequentdefaultorbreach,andwillnotbeconstruedasamodificationofthetermsofthisAgreementunlessstatedassuchinwritingbytheauthorizedrepresentativeofECOLOGY.GENERALTERMSANDCONDITIONSLASTUPDATED12/25/2015Version10/30/2015AGENDA ITEM #1. a)
AB - 1715
City Council Regular Meeting - 11 Jul 2016
SUBJECT/TITLE: Agreement for Professional Services for the Kennydale 320-Pressure
Zone Reservoir Pre-Design Project with Murray, Smith & Associates,
Inc.
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Tom Malphrus, Water Utility Engineer
EXT.: 7313
FISCAL IMPACT SUMMARY:
The amount of the proposed consultant contract with Murray, Smith & Associates, Inc. is $419,500 and the
estimated cost for staff time for project management and for contingency is $80,500 resulting in an estimated
total cost of $500,000. The 2016 approved Water Utility’s budget for this project is $300,000. The Water
Utility is requesting a transfer of $200,000 from the approved 2016 Capital Improvement Program
Transmission Main Replacement account (425.455596) to the Kennydale 320-Pressure Zone Reservoir account
(425.455606). The transfer will be included in the next quarterly budget adjustment and it does not impact
the total 2016 approved appropriation.
SUMMARY OF ACTION:
The Water Utility has gone through the consultant selection process per City’s contracting policy and has
selected Murray, Smith & Associates, Inc. (MSA) to perform the preliminary design for the Kennydale 320-
Pressure Zone Reservoir. The consultant’s work includes the preparation of plans and exhibits for submittals
to the City’s Community and Economic Development Department for environmental review, conditional use
permit, site plan review and property short platting for the proposed Fire Station 15 and the Kennydale 320-
Pressure Reservoir projects. The work also includes site survey, geo-technical investigations, stormwater
analyses, water system hydraulic analyses, reservoir sizing, site utilities and roadway improvements and the
development of a project pre-design report to be submitted to the Washington State Department of Health
for review and approval. MSA will also conduct the public information and outreach campaign for these
projects in coordination with the City of Renton Communications Division.
The Water Utility and the Community Services Department staff will submit a joint land-use application for the
reservoir and the fire station projects to save staff time and City funds for the review and processing of the
required permits. MSA will coordinate the land-use application with the architect for Fire Station 15 that will
be selected by the Community Services Department.
EXHIBITS:
A. Agreement for Professional Services
B. Vicinity Map
STAFF RECOMMENDATION:
Execute the Agreement for Professional Services for the Kennydale 320-Pressure Zone Reservoir Pre-Design
Project with Murray, Smith & Associates, Inc. in the amount of $419,500, and approve the transfer of
$200,000 from the approved 2016 Capital Improvement Program Transmission Main Replacement account
AGENDA ITEM #2. a)
(425.455596) to the Kennydale 320-Pressure Zone Reservoir account (425.455606). The transfer will be
included in the next quarterly budget adjustment.
AGENDA ITEM #2. a)
__4__\iAGREEMENTFORPROFESSIONALSERVICESFORTHEKENNYDALE320-PRESSUREZONERESERVOIRPRE-DESIGNCAG--THISAGREEMENT,datedJune23,2016,isbyandbetweentheCityofRenton(the“City”),aWashingtonmunicipalcorporation,andMurray,Smith&Associates,Inc.(“Consultant”),whoseaddressis2707ColbyAvenue,Suite1110,Everett,WA98201.TheCityandtheConsultantarereferredtocollectivelyinthisAgreementasthe“Parties.”OncefullyexecutedbytheParties,thisAgreementiseffectiveasofthedatelastsignedbytheparties.1.ScopeofWork:ConsultantagreestoprovideprofessionalengineeringservicesasspecifiedinExhibitA,whichisattachedandincorporatedhereinandmayhereinafterbereferredtoasthe“Work.”2.ChangesinScopeofWork:TheCity,withoutinvalidatingthisAgreement,mayorderchangestotheWorkconsistingofadditions,deletionsormodifications.AnysuchchangestotheWorkshallbeorderedbytheCityinwritingandtheCompensationshallbeequitablyadjustedconsistentwiththeratessetforthinExhibitDorasotherwisemutuallyagreedbytheParties.3.TimeofPerformance:ConsultantshallcommenceperformanceoftheAgreementpursuanttotheschedule(s)setforthinExhibitB.AllWorkshallbeperformedbynolaterthanApril30,2018.4.Compensation:A.Amount.TotalcompensationtoConsultantforWorkprovidedpursuanttothisAgreementshallnotexceed$419,500.00,plusanyapplicablestateandlocalsalestaxes.CompensationshallbebaseduponWorkactuallyperformedaccordingtotherate(s)oramountsspecifiedinExhibitsCandD.TheConsultantagreesthatanyhourlyorflatratechargedbyitforitsWorkshallremainlockedatthenegotiatedrate(s)unlessotherwiseagreedwritingorprovidedinExhibitD.Exceptasspecificallyprovidedherein,theConsultantshallbesolelyresponsibleforpaymentofanytaxesimposedasaresultoftheperformanceandpaymentofthisAgreement.B.MethodofPayment.OnamonthlyornolessthanquarterlybasisduringanyquarterinwhichWorkisperformed,theConsultantshallsubmitavoucherorinvoiceinaformspecifiedbytheCity,includingadescriptionofwhatWorkhasPage1of10AGENDA ITEM #2. a)
beenperformed,thenameofthepersonnelperformingsuchWork,andanyhourlylaborchargerateforsuchpersonnel.TheConsultantshallalsosubmitafinalbilluponcompletionofallWork.PaymentshallbemadebytheCityforWorkperformedwithinthirty(30)calendardaysafterreceiptandapprovalbytheappropriateCityrepresentativeofthevoucherorinvoice,IftheConsultant’sperformancedoesnotmeettherequirementsofthisAgreement,theConsultantwillcorrectormodifyitsperformancetocomplywiththeAgreement.TheCitymaywithholdpaymentforworkthatdoesnotmeettherequirementsofthisAgreement.C.EffectofPayment.PaymentforanypartoftheWorkshallnotconstituteawaiverbytheCityofanyremediesitmayhaveagainsttheConsultantforfailureoftheConsultanttoperformtheWorkorforanybreachofthisAgreementbytheConsultant.D.Non-AppropriationofFunds.IfsufficientfundsarenotappropriatedorallocatedforpaymentunderthisAgreementforanyfuturefiscalperiod,theCityshallnotbeobligatedtomakepaymentsforWorkoramountsincurredaftertheendofthecurrentfiscalperiod,andthisAgreementwillterminateuponthecompletionofallremainingWorkforwhichfundsareallocated.NopenaltyorexpenseshallaccruetotheCityintheeventthisprovisionapplies.TheCitywillnotifyConsultantinwritinginadvanceofanyfuturefiscalperiodthatsufficientfundsarenotallocatedforpaymentunderthisAgreement.5.Termination:A.TheCityreservestherighttoterminatethisAgreementatanytime,withorwithoutcausebygivingten(10)calendardays’noticetotheConsultantinwriting.Intheeventofsuchterminationorsuspension,allfinishedorunfinisheddocuments,data,studies,worksheets,modelsandreports,orothermaterialpreparedbytheConsultantpursuanttothisAgreementshallbesubmittedtotheCity,ifanyarerequiredaspartoftheWork.B.IntheeventthisAgreementisterminatedbytheCity,theConsultantshallbeentitledtopaymentforallhoursworkedtotheeffectivedateoftermination,lessallpaymentspreviouslymade.litheAgreementisterminatedbytheCityafterpartialperformanceofWorkforwhichtheagreedcompensationisafixedfee,theCityshallpaytheConsultantanequitableshareofthefixedfee.ThisprovisionshallnotpreventtheCityfromseekinganylegalremediesitmayhavefortheviolationornonperformanceofanyoftheprovisionsofthisAgreementandsuchchargesduetotheCityshallbedeductedfromthefinalpaymentduetheConsultant.NopaymentshallbemadebytheCityforanyexpensesincurredorworkdonefollowingtheeffectivedateofterminationunlessauthorizedinadvanceinwritingbytheCity.6.WarrantiesAndRightToUseWorkProduct:ConsultantrepresentsandwarrantsthatConsultantwillperformallWorkidentifiedinthisAgreementinaprofessionalandPage2of10AGENDA ITEM #2. a)
workmanlikemannerandinaccordancewithallreasonableandprofessionalstandardsandlawsineffectinthesameorsimilarlocaleandduringthetimeofperformanceofthisAgreement.Compliancewithprofessionalstandardsincludes,asapplicable,performingtheWorkincompliancewithapplicableCitystandardsorguidelines(e.g.designcriteriaandStandardPlansforRoad,BrideandMunicipalConstruction).Professionalengineersshallcertifyengineeringplans,specifications,plats,andreports,asapplicable,pursuanttoRCW18.43.070.ConsultantfurtherrepresentsandwarrantsthatallfinalworkproductcreatedforanddeliveredtotheCitypursuanttothisAgreementshallbetheoriginalworkoftheConsultantandfreefromanyintellectualpropertyencumbrancewhichwouldrestricttheCityfromusingtheworkproduct.ConsultantgrantstotheCityanon-exclusive,perpetualrightandlicensetouse,reproduce,distribute,adapt,modify,anddisplayallfinalworkproductproducedpursuanttothisAgreement.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.ReuseormodificationofsuchWorkbyCityorothersshallbewithoutliabilitytoConsultant.7.RecordMaintenance:TheConsultantshallmaintainaccountsandrecords,whichproperlyreflectalldirectandindirectcostsexpendedandWorkprovidedintheperformanceofthisAgreementandretainsuchrecordsforaslongasmayberequiredbyapplicableWashingtonStaterecordsretentionlaws,butinanyeventnolessthansixyearsaftertheterminationofthisAgreement.TheConsultantagreestoprovideaccesstoandcopiesofanyrecordsrelatedtothisAgreementasrequiredbytheCitytoauditexpendituresandchargesand/ortocomplywiththeWashingtonStatePublicRecordsAct(Chapter42.56RCW).TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.8.PublicRecordsCompliance:TothefullextenttheCitydeterminesnecessarytocomplywiththeWashingtonStatePublicRecordsAct,ConsultantshallmakeaduediligentsearchofallrecordsinitspossessionorcontrolrelatingtothisAgreementandtheWork,including,butnotlimitedto,e-mail,correspondence,notes,savedtelephonemessages,recordings,photos,ordrawingsandprovidethemtotheCityforproduction.IntheeventConsultantbelievessaidrecordsneedtobeprotectedfromdisclosure,itmay,atConsultant’sownexpense,seekjudicialprotection.ConsultantshallindemnifyandholdharmlesstheCityforallcosts,includingreasonableattorneys’fees,attendanttoanyclaimorlitigationrelatedtoaPublicRecordsActrequestforwhichConsultanthasresponsiverecordsandforwhichConsultanthaswithheldrecordsorinformationcontainedtherein,ornotprovidedthemtotheCitywithinareasonabletimeperiodafterreceiptofwrittenrequestbyCityfortherecords.ConsultantshallproducefordistributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimelymanner,unlessthoserecordsareprotectedbycourtorder.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.9.IndependentContractorRelationship:Page3of10AGENDA ITEM #2. a)
A.TheConsultantisretainedbytheCityonlyforthepurposesandtotheextentsetforthinthisAgreement.ThenatureoftherelationshipbetweentheConsultantandtheCityduringtheperiodoftheWorkshallbethatofanindependentcontractor,notemployee.TheConsultant,nottheCity,shallhavethepowertocontrolanddirectthedetails,mannerormeansofWork.Specifically,butnotbymeansoflimitation,theConsultantshallhavenoobligationtoworkanyparticularhoursorparticularschedule,unlessotherwiseindicatedintheScopeofWorkorwhereschedulingofattendanceorperformanceismutuallyarrangedduetothenatureoftheWork.ConsultantshallretaintherighttodesignatethemeansofperformingtheWorkcoveredbythisagreement,andtheConsultantshallbeentitledtoemployotherworkersatsuchcompensationandsuchotherconditionsasitmaydeemproper,provided,however,thatanycontractsomadebytheConsultantistobepaidbyitalone,andthatemployingsuchworkers,itisactingindividuallyandnotasanagentfortheCity.B.TheCityshallnotberesponsibleforwithholdingorotherwisedeductingfederalincometaxorSocialSecurityorcontributingtotheStateIndustrialInsuranceProgram,orotherwiseassumingthedutiesofanemployerwithrespecttoConsultantoranyemployeeoftheConsultant.C.IftheConsultantisasoleproprietorshiporifthisAgreementiswithanindividual,theConsultantagreestonotifytheCityandcompleteanyrequiredformiftheConsultantretiredunderaStateofWashingtonretirementsystemandagreestoindemnifyanylossestheCitymaysustainthroughtheConsultant’sfailuretodoso.10.HoldHarmless:TheConsultantagreestorelease,indemnify,andholdharmlesstheCity,electedofficials,employees,andofficersfromanyandallclaims,demands,actions,suits,causesofaction,arbitrations,mediations,proceedings,judgments,awards,injuries,damages,liabilities,taxes,losses,fines,fees,penalties,expenses,reasonableattorneys’fees,costs,and/orlitigationexpensestoorbyanyandallpersonsorentities,including,withoutlimitation,theirlegalrepresentatives,totheextentcausedbythenegligentacts,errorsoromissionsoftheConsultantinitsperformanceofthisAgreementorabreachofthisAgreementbyConsultant,exceptforthatportionoftheclaimscausedbytheCity’ssolenegligence.ShouldacourtofcompetentjurisdictiondeterminethatthisagreementissubjecttoRCW4.24.115,(Validityofagreementtoindemnifyagainstliabilityfornegligencerelativetoconstruction,alteration,improvement,etc.,ofstructureorimprovementattachedtorealestate...)then,intheeventofliabilityfordamagesarisingoutofbodilyinjurytopersonsordamagestopropertycausedbyorresultingfromtheconcurrentnegligenceoftheConsultantandtheCity,itsofficers,officials,employeesandvolunteers,Consultant’sliabilityshallbeonlytotheextentofConsultant’snegligence.ItisfurtherspecificallyandexpresslyunderstoodthattheindemnificationprovidedinthisAgreementconstituteConsultant’swaiverofimmunityundertheIndustrialPage4of10AGENDA ITEM #2. a)
InsuranceAct,RCWTitle51,solelyforthepurposesofthisindemnification.ThePartieshavemutuallynegotiatedandagreedtothiswaiver.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.11.GiftsandConflicts:TheCity’sCodeofEthicsandWashingtonStatelawprohibitCityemployeesfromsoliciting,accepting,orreceivinganygift,gratuityorfavorfromanyperson,firmorcorporationinvolvedinacontractortransaction.ToensurecompliancewiththeCity’sCodeofEthicsandstatelaw,theConsultantshallnotgiveagiftofanykindtoCityemployeesorofficials.ConsultantalsoconfirmsthatConsultantdoesnothaveabusinessinterestoraclosefamilyrelationshipwithanyCityofficeroremployeewhowas,is,orwillbeinvolvedinselectingtheConsultant,negotiatingoradministeringthisAgreement,orevaluatingtheConsultant’sperformanceoftheWork.12.CityofRentonBusinessLicense:TheConsultantshallobtainaCityofRentonBusinessLicensepriortoperforminganyWorkandmaintainthebusinesslicenseingoodstandingthroughoutthetermofthisagreementwiththeCity.Informationregardingacquiringacitybusinesslicensecanbefoundat:http://rentonwa.gov/business/default.aspx?id=54$&mid=328.InformationregardingStatebusinesslicensingrequirementscanbefoundat:http://dor.wa.gov/content/doingbusiness/registermybusiness!13.Insurance:Consultantshallsecureandmaintain:A.Commercialgeneralliabilityinsuranceintheminimumamountsof$1,000,000foreachoccurrence/$2,000,000aggregatefortheTermofthisAgreement.B.IntheeventthatWorkdeliveredpursuanttothisAgreementeitherdirectlyorindirectlyinvolveorrequireProfessionalServices,ProfessionalLiability,ErrorsandOmissionscoverageshallbeprovidedwithminimumlimitsof$1,000,000peroccurrence.“ProfessionalServices”,forthepurposeofthissection,shallmeananyWorkprovidedbyalicensedprofessionalorWorkthatrequiresaprofessionalstandardofcare.C.Workers’compensationcoverage,asrequiredbytheIndustrialInsurancelawsoftheStateofWashington,shallalsobesecured.D.CommercialAutomobileLiabilityforowned,leased,hiredornon-owned,leased,hiredornon-owned,withminimumlimitsof$1,000,000peroccurrencecombinedsinglelimit,iftherewillbeanyuseofConsultant’svehiclesontheCity’sPremisesbyoronbehalfoftheCity,beyondnormalcommutes.E.ConsultantshallnametheCityasanAdditionalInsuredonitscommercialgeneralliabilitypolicyonanon-contributoryprimarybasis.TheCity’sinsurancepoliciesshallnotbeasourceforpaymentofanyConsultantliability,norshallthemaintenanceofanyinsurancerequiredbythisAgreementbeconstruedtolimitthePage5of10AGENDA ITEM #2. a)
liabilityofConsultanttothecoverageprovidedbysuchinsuranceorotherwiselimittheCity’srecoursetoanyremedyavailableatlaworinequity.F.SubjecttotheCity’sreviewandacceptance,acertificateofinsuranceshowingtheproperendorsements,shallbedeliveredtotheCitybeforeperformingtheWork.G.ConsultantshallprovidetheCitywithwrittennoticeofanypolicycancellation,withintwo(2)businessdaysoftheirreceiptofsuchnotice.14.Delays:ConsultantisnotresponsiblefordelayscausedbyfactorsbeyondtheConsultant’sreasonablecontrol.WhensuchdelaysbeyondtheConsultant’sreasonableoccur,theCityagreestheConsultantisnotresponsiblefordamages,norshalltheConsultantbedeemedtobeindefaultoftheAgreement.15.SuccessorsandAssigns:NeithertheCitynortheConsultantshallassign,transferorencumberanyrights,dutiesorinterestsaccruingfromthisAgreementwithoutthewrittenconsentoftheother.16.Notices:AnynoticerequiredunderthisAgreementwillbeinwriting,addressedtotheappropriatepartyattheaddresswhichappearsbelow(asmodifiedinwritingfromtimetotimebysuchparty),andgivenpersonally,byregisteredorcertifiedmail,returnreceiptrequested,byfacsimileorbynationallyrecognizedovernightcourierservice.Timeperiodfornoticesshallbedeemedtohavecommenceduponthedateofreceipt,EXCEPTfacsimiledeliverywillbedeemedtohavecommencedonthefirstbusinessdayfollowingtransmission.EmailandtelephonemaybeusedforpurposesofadministeringtheAgreement,butshouldnotbeusedtogiveanyformalnoticerequiredbytheAgreement.CityofRenton:Consultant:TomMalphrusMurray,Smith&Associates,Inc.1055SouthGradyWay2707ColbyAvenue,Suite1110Renton,WA98057Everett,WA98201Phone:(425)430-7313Phone:(425)252-9003tmalphrus@rentonwa.govTom.Lindberg@msa-ep.comFax:(425)430-7241Fax:(425)252-885317.DiscriminationProhibited:Excepttotheextentpermittedbyabonafideoccupationalqualification,theConsultantagreesasfollows:A.Consultant,andConsultant’sagents,employees,representatives,andvolunteerswithregardtotheWorkperformedortobeperformedunderthisAgreement,shallnotdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,maritalstatus,sexualorientationorpreference,age(exceptminimumageandretirementprovisions),honorablydischargedveteranormilitarystatus,orthepresenceofanyPage6of10AGENDA ITEM #2. a)
sensory,mentalorphysicalhandicap,unlessbaseduponabonafideoccupationalqualificationinrelationshiptohiringandemployment,inemploymentorapplicationforemployment,theadministrationofthedeliveryofWorkoranyotherbenefitsunderthisAgreement,orprocurementofmaterialsorsupplies.B.TheConsultantwilltakeaffirmativeactiontoinsurethatapplicantsareemployedandthatemployeesaretreatedduringemploymentwithoutregardtotheirrace,creed,color,nationalorigin,sex,age,sexualorientation,physical,sensoryormentalhandicaps,ormaritalstatus.Suchactionshallinclude,butnotbelimitedtothefollowingemployment,upgrading,demotionortransfer,recruitmentorrecruitmentadvertising,layoffortermination,ratesofpayorotherformsofcompensationandselectionfortraining.C.IftheConsultantfailstocomplywithanyofthisAgreement’snon-discriminationprovisions,theCityshallhavetheright,atitsoption,tocanceltheAgreementinwholeorinpart.D.TheConsultantisresponsibletobeawareofandincompliancewithallfederal,stateandlocallawsandregulationsthatmayaffectthesatisfactorycompletionoftheproject,whichincludesbutisnotlimitedtofairlaborlaws,worker’scompensation,andTitleVIoftheFederalCivilRightsActof1964,andwillcomplywithCityofRentonCouncilResolutionNumber4085.18.Miscellaneous:Thepartiesherebyacknowledge:A.TheCityisnotresponsibletotrainorprovidetrainingforConsultant.B.Consultantwillnotbereimbursedforjobrelatedexpensesexcepttotheextentspecificallyagreedwithintheattachedexhibits.C.Consultantshallfurnishalltoolsand/ormaterialsnecessarytoperformtheWorkexcepttotheextentspecificallyagreedwithintheattachedexhibits.D.Intheeventspecialtraining,licensing,orcertificationisrequiredforConsultanttoprovideWorkhe/shewillacquireormaintainsuchathis/herownexpenseand,ifConsultantemploys,sub-contracts,orotherwiseassignstheresponsibilitytoperformtheWork,saidemployee/sub-contractor/assigneewillacquireandormaintainsuchtraining,licensing,orcertification.E.Thisisanon-exclusiveagreementandConsultantisfreetoprovidehis/herWorktootherentities,solongasthereisnointerruptionorinterferencewiththeprovisionofWorkcalledforinthisAgreement.F.Consultantisresponsibleforhis/herowninsurance,including,butnotlimitedtohealthinsurance.G.Consultantisresponsibleforhis/herownWorker’sCompensationcoverageaswellasthatforanypersonsemployedbytheConsultant.Page7of10AGENDA ITEM #2. a)
19.OtherProvisions:A.ApprovalAuthority.EachindividualexecutingthisAgreementonbehalfoftheCityandConsultantrepresentsandwarrantsthatsuchindividualsaredulyauthorizedtoexecuteanddeliverthisAgreementonbehalfoftheCityorConsultant.B.GeneralAdministrationandManagement.TheCity’sprojectmanagerisThomasH.Malphrus.InprovidingWork,ConsultantshallcoordinatewiththeCity’scontractmanagerorhis/herdesignee.C.AmendmentandModification.ThisAgreementmaybeamendedonlybyaninstrumentinwriting,dulyexecutedbybothParties.D.Conflicts.IntheeventofanyinconsistenciesbetweenConsultantproposalsandthisAgreement,thetermsofthisAgreementshallprevail.Anyexhibits/attachmentstothisAgreementareincorporatedbyreferenceonlytotheextentofthepurposeforwhichtheyarereferencedwithinthisAgreement.TotheextentaConsultantpreparedexhibitconflictswiththetermsinthebodyofthisAgreementorcontainstermsthatareextraneoustothepurposeforwhichitisreferenced,thetermsinthebodyofthisAgreementshallprevailandtheextraneoustermsshallnotbeincorporatedherein.E.GoverningLaw.ThisAgreementshallbemadeinandshallbegovernedbyandinterpretedinaccordancewiththelawsoftheStateofWashingtonandtheCityofRenton.ConsultantandalloftheConsultant’semployeesshallperformtheWorkinaccordancewithallapplicablefederal,state,countyandcitylaws,codesandordinances.F.JointDraftingEffort.ThisAgreementshallbeconsideredforallpurposesaspreparedbythejointeffortsofthePartiesandshallnotbeconstruedagainstonepartyortheotherasaresultofthepreparation,substitution,submissionorothereventofnegotiation,draftingorexecution.G.JurisdictionandVenue.AnylawsuitorlegalactionbroughtbyanypartytoenforceorinterpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKingCountySuperiorCourtfortheStateofWashingtonattheMalengRegionalJusticeCenterinKent,KingCounty,Washington,oritsreplacementorsuccessor.H.Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionorpartofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatetheremainderofthisAgreement,whichshallremaininfullforceandeffect.I.SoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthePartiesandanyrepresentationsorunderstandings,whetheroralorwritten,notincorporatedareexcluded.Page8of10AGENDA ITEM #2. a)
J.TimeisoftheEssence.TimeisoftheessenceofthisAgreementandeachandallofitsprovisionsinwhichperformanceisafactor.AdherencetocompletiondatessetforthinthedescriptionoftheWorkisessentialtotheConsultant’sperformanceofthisAgreement.K.Third-PartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbeconstruedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthantheParties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwillbeforthesoleandexclusivebenefitofthePartiesandnooneelse.L.AssignsandSuccessors.ThePartieseachbindthemselves,theirpartners,successors,assigns,andlegalrepresentativestotheotherpartytothisAgreement,andtothepartners,successors,assigns,andlegalrepresentativesofsuchotherpartywithrespecttoallcovenantsoftheAgreement.M.Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’sfailuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnotpreventeithertheCityorConsultantfromenforcingthatprovisionoranyotherprovisionofthisAgreementinthefuture.WaiverofbreachofanyprovisionofthisAgreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreachunlessitisexpresslywaivedinwriting.N.Counterparts.ThePartiesmayexecutethisAgreementinanynumberofcounterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogetherconstitutethisoneAgreement.INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedatelastsignedbythePartiesbelow.CITYOFRENTONCONSULTANTBy:______________________________By:_____________________________DenisLawThomasC.Lindberg,P.E.MayorPrincipalEngineerDateDateAttestJasonA.SethCityClerkPage9of10AGENDA ITEM #2. a)
ApprovedastoLegalFormLawrenceJ.WarrenRentonCityAttorneyPage10of10AGENDA ITEM #2. a)
MSA_______EXHIBITASCOPEOFWORKCityofRentonKennydale320ZoneReservoirPRELIMINARYDESIGNBACKGROUNDMurray,Smith&Associates,Inc.(MSA)hasdevelopedthefollowingscopeofservicesandaccompanyingfeeestimatestoprovideengineeringservicesforpreliminarydesignofthereservoirandsiteimprovementsportionoftheKennydale320ZoneReservoirproject.ThescopeandfeehavebeendevelopedbasedondiscussionswithCityofRenton(City)staffandourunderstandingoftheproject.PROPOSEDIMPROVEMENTSAbriefoverviewofthemajorproposedimprovementsispresentedbelow:•Newfirestationtobelocatednearthefrontofthepropertywillbedesignedbyothers.•Newweldedsteelreservoir(standpipe)withseparateinletandoutletpipingandamixingsystemontheinletpiping.•Newbelow-gradestormwaterdetentionfacilityforboththereservoirandfirestation.•HouserWayPumpStationimprovementstoincreasethecapacityofthestationforsupplyingthe320Zoneandfillingtheproposedreservoir.SCOPEOFSERVICESTheproposedScopeofServicesforpreliminarydesignisdividedintothefollowingworktasks:•Task101—ProjectManagement•Task201—ProjectCoordination•Task202—PublicOutreach•Task203—DataCollectionandUtilityCoordination•Task204—TreeAssessmentandArboristReport•Task205—SurveyandMapping•Task206—GeotechnicalEngineeringServices•Task207—PermittingSupport•Task208—HydraulicAnalysisandPlanningData•Task209—ReservoirSize,ConfigurationandDesignCriteria•Task210—320ZoneSupplyAlternatives•Task211—SurfaceWaterEngineeringandReport•Task212—ConceptualandPreliminaryDesign•Task213—DOHProjectReport•Task214—UnanticipatedSupplementalServices(AsNeeded)CityofRentonMURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPage1AGENDA ITEM #2. a)
Task101-ProjectManagementObjective:MSA’sProjectManagerwillperformprojectmanagementactivitiestoeffectivelycommunicateprojectstatustotheCityandmanageteammembersincompletingtheprojectassetforthinthescope,scheduleandbudget.Tasks:101.1ProjectStatusReporting—Reportstatusofworkactivities,dataneedsandissuesrequiringCityinputthroughweeklyprojectstatuse-mailsandphonecallstoCityProjectManager.101.2StaffandSubconsultantManagement—Manageprojectstaffandsubconsultantstoensureallservicesareinconformancewiththescopeofservices,budget,andschedule.101.3InvoicesandBudgetOversight—Monitorprojectcostsandmanagebudgetandbillingtasks,includingpreparationandsubmissionofmonthlyinvoicesandprogressreports.101.4ProjectSchedule—Prepareandupdateprojectscheduleforusethroughouttheproject.101.5QualityAssurance/QualityControl(QA/QC)—Manageandcoordinatein-housequalityassurancereviewsofalldeliverables.liSADeliverables:•Weeklye-mailprojectstatusreports•Correspondence,e-mailsandotherdocumentation•Monthlybillingstatementswithbudgetandactivityreports•UpdatedprojectschedulesCityResponsibilities:•Reviewprojectstatusreports,invoices,andscheduleandprovidecommentstoMSAAssumptions:•AnticipatednoticetoproceedwillbeonoraboutAugust8,2016•PreliminarydesignserviceswillbecompletebyApril30,2017Task201-ProjectCoordinationObjective:Coordinatetheeffortsofthefirestationprojectandreservoirprojectthroughphonecalls,emails,andmeetingswithCitystaffandfirestationteamtokeepallmembersinformedofkeyissuesanddecisionsmadethroughouttheproject.Tasks:201.1Kick-offMeeting—Prepareforandattendprojectkick-offmeetingwithCitystaffandkeyteammembers.Preparemeetingagendaandmeetingsummary(draftandfinal).201.2CoordinationwithCityPublicWorksDepartment—CoordinateandmeetwithCityengineeringandoperationsstafftodiscussprojectelementsandgatherinputonkeyissuesrelatedtoallprojectelements.201.3CoordinationwithCityCommunityServicesDepartmentandFireStationArchitect—CoordinateandmeetwithCityCommunityServicesstafftodiscussprojectelementsandgatherinputonkeyissuesrelatedtotheproposedfirestation.Someofthesemeetingsmayincludefirestationarchitect.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23,2016Engineers/PlannersPreliminaryDesignPage2AGENDA ITEM #2. a)
MSADeliverables:•AgendaandsummaryofallmeetingsCityResponsibilities:•Coordinatewithprojectteam,assistwithschedulingmeetings,andattendmeetings•Reviewmeetingagendas,meetingsummaries,andprovidecommentstoMSAAssumptions:•One(1)kick-offmeetingwillbeattendedbyuptofive(5)MSAteammembers•Uptofour(4)projectcoordinationmeetingswithCityPublicWorkswillbeattendedbyuptofour(4)MSAstaff.•Uptothree(3)projectcoordinationmeetingswithCityCommunityServicesDepartmentwillbeattendedbyuptofour(4)MSAstaff.Thesemeetingsmayincludefirestationarchitect.Noseparatemeetingswithfirestationarchitectareplanned.•CoordinationotherthanthroughmeetingswillbeaccomplisheduptothehoursshowninthefeeestimateTask202—PublicOutreachObjective:MSAandkeyteamingpartnerEnviroissueswillconductpublicinvolvementandpublicinformationactivitiesfortheproposedfirestationandreservoirfacilitiesasajointplanningeffortbutseparateprojects.Thisworkincludesdevelopinganintegratedcommunicationsstrategyandoutreachplanthatprovidesproactiveoutreachtopropertyownersadjacenttothesite,tosurroundingKennydaleneighborsandotherRentoncommunitymembers.Itwillprovidetimelyandaccurateprojectinformation,responsetoinquiries,andsolicitclearandmeaningfulopportunitiesforcommunityinput.Envirolssueswilldocumentandregularlyreportfeedbackgatheredtoprojectdesignersanddecisionmakerstoinformprojectdevelopment.Tasks:202.1OutreachandCommunicationPlanDevelopmentandManagement-Envirolssueswillorganizeandfacilitateaninternalpublicinvolvement-focusedworkshop(uptothreehoursinduration)withstafffromCityofRentonPublicWorks,CommunityServices,otherkeyCitystaffanddesignteammemberstoidentifyprojectoutreachgoals,communicationopportunitiesandrisks,projectaudiences.keymessages,ascheduleofoutreachactivitiesandteamcommunication/outreachrolesandresponsibilities.Theresultsoftheworkshopwillbedocumentedinadraftcommunicationsandoutreachplandocument,tobefinalizedafterreceivingparticipantinputandcomments.Theplanwillbeusedasareferencethroughoutthepreliminarydesignphase.EnviroissueswillprepareforandparticipateincoordinationwithCityofRentonanddesignteammemberstoreportonanddiscussthestatusofthepublicoutreachprogram,tocheck-inontaskprogress,outstandingresponsesorupcomingactivities,andensuretheassumptionsinthecommunicationandoutreachplanareaccurate.202.2PropertyOwnerOutreach-Envirolssueswillsupportearlyandongoingoutreachtoadjacentpropertyownerstoinformthemoftheplannedprojectelementsandschedule,answerquestionsandgathercomments.ThiscoordinationwillincludeconductingresearchonpropertyownershipanddraftingtailoredintroductorylettersforuptofifteenCityotRentonMURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23,2016Engineers/PlannersPreliminaryDesignPage3AGENDA ITEM #2. a)
(15)propertiestoshareprojectinformationandprovidetheopportunityforafollow-upmeetingorcall.EnviroissueswillhelpprepareCityofRentonstaffandothertechnicalteammemberstoconductthisfollow-upoutreach,includingpreparatorypacketsandleave-behindmaterialsforuptoseven(7)properties.StaffwillprovidetheresultsofdiscussionswithpropertyownerstoEnvirolssuesfordocumentationinthecommunicationsdatabase(describedinsubtask202.4).202.3CommunityOutreach-Enviroissueswillsupportcommunityoutreachactivitiesincludingavarietyofprojectmaterialsandevents,followingthescheduledescribedintheprojectcommunicationandoutreachplan.Thefollowingactivitiesareanticipated:•Draftandfinaltextforaproject-focusedwebsiteontherenton.govdomain,anduptotwominortextupdatestoreflectcurrentprojectinformation.•Presentationsforuptothree(3)briefingstoneighborhoodorcommunityorganizations(suchastheKennydaleNeighborhoodAssociation),includingcoordinationofdraftandfinalpresentationslides.•Individualbriefingsforuptofive(5)communitystakeholders.•DevelopmentofaprojectFrequentlyAskedQuestions(FAQ)documentthatprovidesprojectbackgroundandaddressesspecificissuesofinterest;uptothree(3)updatestothedocumentthroughoutthepreliminarydesignphasetoreflectemerginginformationorquestions.•Projectfolio(uptofourpages)tobeusedasprojectoverviewmaterial,includingtextandgraphicallayout,aswellastwo(2)updatestocontentthroughoutthepreliminarydesignphasetoreflectcurrentprojectinformation.•Planning,logistics,notificationsandmaterialsandstaffingforanopenhousepublicmeeting.Includesdevelopmentofacomprehensivemeetingplanandproductionschedule;coordinatinglogisticsforeventspace,roomlayout,equipmentneedsandrentals;draftandfinaltextandlayoutforanotificationpostcardandemailfortheevent;designofuptoeight(8)displayboardsforopenhouse;draftandfinalpresentationslides;andeventsetup,staffingandbreakdown(uptothreepeople).•Contentfortheopenhousepublicmeetingprovidedinaparallel“onlineopenhouse”hostedonacustomprojectsiteonthepublicrneeting.infodomain.Envirolssueswilldesignthesitelookandfeel,setupanddeploythedesigntothedomainanduploadcontentanddeploythesite.Commentsfromtheonlineopenhousewillbedirectlyintegratedintothecommunicationsdatabase(describedinsubtask202.4).202.4CommunicationTrackingandResponse-Envirolssueswilltrackprojectcontacts,communicationsandoutreachactivitieswithintheEnviroLyticalcommunicationsdatabase(envirolytical.com).Thelevelofeffortwithinthistaskassumesprocessingofupto50communications.Theoutreachteamwilldeliverregularreports,uptobi-weekly,summarizingcommunications,responsesandoverallprojectoutreachactivity.MSADeliverables:•Publicinvolvementworkshopagendaanddiscussionmaterials•Draftandfinaloutreachandcommunicationplan•Draftandfinalpropertyownerintroductoryletters(upto15)•Preparatorymaterialsforupto7follow-upmeetings/callswithadjacentpropertyowners•Draftandfinalprojectwebsitetextfortherenton.govsiteanduptotwotextupdates•Draftandfinalpresentationsforuptothree(3)communitybriefingsCityofRentonMURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23,2016Engineers/PlannersPreliminaryDesignPage4AGENDA ITEM #2. a)
•Draftandfinalmaterialsforuptofive(5)stakeholderbriefings•DraftandfinalfrequentlyAskedQuestions(FAQ)document,withuptothree(3)contentupdates•Draftandfinalprojectfoliotextandlayout,anduptotwo(2)contentupdates•Draftandfinalpublicmeetingplan•Draftandfinalpublicmeetingnotificationsintheformofapostcardandemailupdate•Draftandfinalpublicmeetingpresentation•Draftandfinalpublicmeetingdisplayboards,uptoeight(8)total•Draftandfinalpublicmeetingcontentpresentedinan“onlineopenhouse”format•Draftresponsestoupto50communicationsCityResponsibilities:•Citywillprovideaccesstoinformationanddocumentationrelevanttothedevelopmentofthecommunicationsandoutreachplan•Citystaffwillbeavailabletoconductdirectoutreachtopropertyowners(throughmeetingsorcalls)andprovideinformationtodevelopresponsestocommunityquestionsandrequests,supportedbytheconsultantoutreachanddesignteamcitycommunicationsstaffwillleadcoordinationofscheduling,logistics,andnotetakingforcommunityandstakeholderbriefingsincludingsummariesoftheseactivities•Citystaffwilleitherdirectlydocumentorprovideinformationonoutreachactivities(meetings,calls,ernails)totheoutreachteaminordertocomprehensivelytrackoutreachactivitiesinthecommunicationsdatabase•Citywillassumealldirectcostsassociatedwithallprintingandmailingforoutreachactivitiesandevents•Citywillassumealldirectcostsassociatedwithpublicmeetingroomrental,equipmentrental(asneeded)andrefreshments•Citywillhostprojectwebsitecontent,notincludingtheuseofanonlineopenhouseAssumptions:•EnviroissuesstaffandteammemberswillhaveaccesstoandutilizeEnviroLyticalcommunicationsdatabasesoftwaretodocument,trackandreportoncommunicationsandoutreachactivities.AccesstotheEnviroLyticalsoftwarewillbeprovidedasamonthlydirectcost.•Theonlineopenhousewillbehostedforuptoone(I)month.Thesitemayremainliveforalongerperiodforadirectmonthlyhostingcost,notassumedinthisfeeestimate.•Envirolssueswillprovidestandardequipmentandassetstosupportoutreachevents(easels,commentboxes,basicsupplies,laptopandprojector,camera,etc.)astheyarerequiredandavailable,atnoadditionalcost.Task203—DataCollection&UtilityCoordinationObjective:Collectandreviewexistingprojectrelateddataandinformation.Tasks:203.1DataRequestList—Preparealistofdataneededfortheproject,submittotheCity,andcoordinatewiththeCityduringthedatacollectionprocess.Thisincludespreparingadditionallistsofdataneededfortheproject,asnecessary.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPage5AGENDA ITEM #2. a)
203.2ReviewDataandInformation—ReviewdataandinformationprovidedbytheCityandextractrelevantinformationfortheproject.Thiswillinclude:•Gatherandreviewexistingmapping,designdrawings,engineeringreportsandotherdatarelatedtotheprojectsite,surroundingutilityinfrastructureandtheHouserWayPumpStation.•Reviewexistingsystemwaterpiping,valves,pumpstationandreservoiroperations,includingavailableSCADAdata.•ReviewtheSiteDevelopmentFeasibilityStudycompletedbyTCA.203.3UtilityCoordinationandAnalysis—Coordinatewithandacquireutilitysystemmappingfromallutilitieslocatedwithintheprojectarea.Performautilityconflictanalysisforthepreliminaryonsitepipelinesinordertoidentifypotentialutilityconflicts.Developalistofpotentialconflictlocationstoobtainspecificutilityinformation,includingdimensions,locationanddepth,identifyingareastobepothotedbytheCitytoconfirmexistingutilitiesatcriticallocationsofplannedimprovements,asnecessary.liSADeliverables:•Electroniccopiesofformal“RequestforInformation”(RFI)•Utilityconflictanalysisandrecommendationsforutilitypotholing,ifrequiredCityResponsibilities:•Provideallavailableas-builtdocumentsforCityfacilities,availableSCADAdata,andotherrequesteddatawithinthetimeframeshownintheprojectscheduleforthistask•Ifneeded,CitycrewstoperformpotholingasdeterminedbytheutilityconflictanalysisTask204—TreeAssessmentandArboristReportObjective:MSA’ssubconsultantUrbanForestryServiceswiltcompleteanassessmentofthetreesintheprojectareaandproviderecommendationsforretentionandprotectionduringconstruction,asrequiredforpermitting.Tasks:204.1On-siteInventoryandTreeAssessment-Completeon-siteinventoryofuptoapproximately50trees.Createsitemapthatindicatestreeidentifications.204.2PreparePreliminaryReportofFindings-CompletepreliminaryreportoffindingsasrequiredbytheCityofRenton.204.3PrepareFinalReportandTreeProtectionandRemovalPlan-CompletefinalreportoffindingsandprepareTreeProtectionandRemovalPlanasrequiredbytheCityofRenton.liSADeliverables:•DraftandFinalArboristReportandTreeRetentionPlanCityResponsibilities:•CitytoprovidesiteaccessasrequiredfortreeassessmentworkCityofRentonMURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23,2016Engineers/PlannersPreliminaryDesignPage6AGENDA ITEM #2. a)
Task205—SurveyandMappingObjective:Completeprojecttopographicsurveyingandprepareshortplatdocuments.Tasks:205.1SurveyCoordinationandReview—Coordinatesurveyingtaskswithsurveyingsubconsultant,DuaneHartman&Associates(DHA),reviewdraftsurveyinformation,andcoordinatewithsurveyoronworkrequiredtocompletesurveytoCitystandardsandrequirementsoftheproject.205.2TopographicSurvey&ALTAPreparation—Preparetopographicsurveyandmappingtoincludeallabove-groundfeaturessuchascurbs,walks,fences,trees,etc.andallaboveandundergroundutilities.Approximatesurveylimitsincludesiteofproposedfirestationandreservoir,includingN.30thStreetfromtheintersectionofParkAveN.toapproximately100feeteastoftheeastpropertylineoftheproject’sproperty.RetainAPSforutilitylocatingtomarkaltexistingundergroundutilitiesandcontactOne-CalltoengagetheCitytolocatewater,storm,andsanitarysewerutilities.205.3ShortPlatDevelopment—PrepareshortplatperCityofRentonrequirementssuitableforinitialsubmittaltotheCity.ObtainTitleReportandanyotherrequiredlegaldocumentationtodemonstratepropertyownership.MSADeliverables:•SurveybasemapinAutoCADformatmeetingCityofRenton’sCADstandards•Stampedandsignedhardcopiesofthetopographicsurvey•ShortplatperCityofRenton’sstandards•Copiesofsurveynotes•TitlereportCityResponsibilities:•fieldlocatewater,storm,andsewerutilitiesandappurtenancespriortosurveyingAssumptions:•UseCityofRentonhorizontalandverticalcontrol•HorizontaldatumwillbeWashingtonStatePlancoordinates,northzoneNAD-$3(91).VerticaldatumwillbeNAVD-88•Mappingwiltbedevelopedatl”20’scalewithone-footcontours•Mappingwillbecompletedconsistentwith2016ALTA/ACSMstandards•AnticipatethattheshortplatpreparedbyDHAwillbesuitableforsubmissiontotheCityofRentononthefirstsubmittal.ChangesrequiredtoShortPlatfollowingCityreviewarenotincludedinfeeestimateTask206—GeotechnicalEngineeringServicesObjective:Completegeotechnicalinvestigationsandprovidedesignrecommendationsforthedesignoffirestationfoundation,reservoirfoundationandstormwaterelements.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPage7AGENDA ITEM #2. a)
Tasks:206.1GeotechnicalInvestigation—MSA’ssubconsultant,KWAGeosciences,Inc.,willprovidegeotechnicalengineeringservicesconsistingofsubsurfaceexplorationsandevaluationofsoilsandgroundwaterconditionsforthereservoir,firestationsiteimprovementsandoff-siteimprovements.Amoredetaileddescriptionofservicestobeperformedisprovidedbelow.•Reviewavailablegeotechnicalinforniationfromtheprojectsite:HWAwillsearchforavailablegeotechnicaldatafortheprojectsite.Thissearchwillincludeareviewofgeologicmaps,onlinegeotechnicaldatabasesandtheHWAprojectlibrary.MSAwillreviewtheDepartmentofEcology’sToxicsCleanupProgramWebReportingtoidentifyknownorleakingundergroundstoragetankslocatedinthevicinityoftheprojectsiteinordertounderstandthepotentialriskforcontaminatedsoils.•Coordinatefieldwork:HWAwillcoordinatewiththeCityandthedesignteamtodetermineappropriatefieldexplorationslocations.Wewillsubsequentlygenerateanexplorationplantoassistwiththepermittingprocess.HWAwillobtainaprivateutilitylocationservicetolocatepotentialundergroundutilitiesinthevicinityoftheproposedexplorationlocations.•Conductfieldexplorations:HWAwilldrillthree(3)geotechnicalboringsintheareaofthereservoir.Twooftheboringswillextendtoadepthofupto50feet,dependingonsoilconditionsencounteredduringdrilling.Thethirdboringwillextenduptoadepthof75feet,dependingonsoilconditionsencounteredduringdrilling.Agroundwatermonitoringwellwillbeinstalledinoneofthe50-footboringstomeasurethegroundwaterelevationandanalyzeseasonalfluctuationofthegroundwatertable.Acontinuouslyrecordingtransducerwillbeinstalledinthewelltogroundwaterlevels.HWAwillperiodicallytraveltothesitetodownloadtransducerdata.Two(2)shallow(approximately20feetdeep)geotechnicalboringswillbedrilledintheareaoftheproposedfirestation.•Generateboringlogsandassignlaboratorytesting:SoilsamplesretrievedfromtheboringswillbesealedinplasticbagsandtakentoHWA’sBothell,Washington,laboratoryforfurtherexaminationandtesting.Selectedsoilsampleswillbetestedtodeterminetheirengineeringproperties.Thesetestswillincludenaturalmoisturecontentandgrainsizeanalyses.Soilinformationwillbepresentedinsummaryboringlogsthatwillbegenerateduponcompletionoftheexplorationprogram.•Engineeringanalysis:HWAwillperformgeotechnicalengineeringanalysestodeveloprecommendationsfordesignoftheproposedfirestationandreservoir.Recommendationswillbedevelopedforfoundations(includingringfoundationsandstructuralslabsasrequested);seismicparametersforcode-baseddesigninaccordancewithIBCandASCE7-10;globalsite/slopestability;retainingwalldesignparameters:andsiteearthwork,includinganevaluationofthesuitabilityofexistingsoilsforre-useasstructuralandtrenchbackfill.AnalyseswillalsobeperformedtoevaluateinfiltrationcapacityoftheexistingsoilsusingtheGrainSizeAnalysisMethoddescribedintheStormwaterManagementManualforWesternWashington.•Reporting:Geotechnicalfindingsandrecommendationswillbepresentedinadraftgeotechnicalreport.Uponreceivingreviewcomments.I-TWAwillfinalizeandstampthereport.CityofRentonML]RRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPage$AGENDA ITEM #2. a)
liSADeliverables:•DraftandfinalgeotechnicalreportCityResponsibilities:•ProvidesiteaccesstoHWAanddrillingsubcontractors•Citytoprovideandpayforpermits,ifrequiredAssumptions:•ScopedoesnotincludeidentificationorevaluationofcontaminatesthatmaybepresentinthesoilorgroundwaterTask207—PermittingSupportObjective:Provideoverallmanagementofpermittingrelatedactivitiesandcompleterequiredpermitapplicationsandsupportingdocuments.Tasks:207.1PermitManagement—MSAwilldevelopandmaintainapermitmanagementplanthatidentifiesagencyjurisdiction,applicationsubmittalrequirements,reviewschedules,feesandotherconditions.Thistaskwillalsoincludeagencycoordinationneededforaprojectofcomplexity.ItisanticipatedthatthePermitManagementsub-taskwillincludeuptothree(3)meetingsatCityofficestocoordinatethedeliveryandsubmittalofpermitapplicationpackagesassembledbyMSA.207.2Pre-ApplicationMeeting—MSAincoordinationwithCitystaffwillprepareallapplicationmaterialsrequiredforthepre-applicationprocess,toincludeprojectnarrative,vicinitymap,andsiteplan.MSAstaffwillattendthepre-applicationmeetingalongwiththeCityandprepareanddistributemeetingminutes.207.3SEPAChecklist—MSAincoordinationwithCitystaffwillprepareaSEPAChecklistfortheprojectandalimitednumberofexhibitstosupporttheSEPAChecklist.TheCity’sDepartmentofCommunityandEconomicDevelopment(CED)willactastheleadagency.207.4LandUsePermitting—PrepareandsubmitConditionalUsePermitmaterialstoCEDforreview.ItisanticipatedthattheseapplicationmaterialswillmeettherequirementsofEnvironmentalReview,SitePlanReview,andtheConditionalUsePermit.ReviewofCity’sCEDrequirementsatthetimeofthisscopedevelopmentindicatethefollowingmaterialswillberequiredandpreparedwithinthistask:•Pre-ApplicationMeetingSummary•LandUsePermitMasterApplicationform•ProjectNarrative•EnvironmentalChecklist•ConditionalUsePermitJustification•ConstructionMitigationDescription•NeighborhoodDetailMap•SitePlanCityofRentonNIURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPage9AGENDA ITEM #2. a)
•ArchitecturalElevations•Floorplans(byFireStationarchitect)•LandscapePlan•TopographyMap•TreeRetention/LandClearingPlan•TreeRetentionWorksheet•ArboristReport•GeotechnicalReport•UtilitiesPlan•DrainagePlan•DrainageReport•GradingPlan207.5FAAandFCCPermitting—PrepareandsubmitapplicationstotheFederalAviationAdministration(FAA)andFederalCommunicationCommission(FCC).asrequiredduetothereservoir’sheightandlocation.Anticipatedapplicationsinclude:•FAAForm7460-1toprovideadvancenoticeofproposedproject•FCCForm854toregisterthetankwiththeFCCliSADeliverables:•Agendaandsummaryofallmeetings•PermitManagementPlan•PermitapplicationsandsupportingdocumentsasdescribedaboveCityResponsibilities:•Coordinatewithprojectteam,assistwithschedulingmeetings.andattendmeetings.•Reviewmeetingagendas,meetingsummaries,andprovidecommentstoMSA.•Paypermitandrelatedapplicationfees.Assumptioits:•Uptofour(4)meetingswithCitystaffwillbeattendedbyuptothree(3)MSAstaff•Trafficstudywillnotberequired•Criticalareasarenotinthevicinityoftheproperty•FirestationfloorplansandelevationswillbeprovidedbythefirestationarchitectTask208—HydraulicAnalysisandPlanningDataObjective:Evaluate320Zonedemandandplanningdataforuseinreservoirandpumpstationdesigncriteria;andperformhydraulicanalysesforsizingimprovements,establishingpreliminarysetpoints,andtodemonstrateimprovementsfromnewreservoir.Tasks:208.1320ZoneDemandAnalysis—UsingwaterdemandandplanningdatafromtheCity’sComprehensiveWaterSystemPlanandotherrecentplanningsources,computeexistingCityofRentonMURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPage10AGENDA ITEM #2. a)
andfutureprojecteddemandsofthe320Zoneforaverageday.maximumday,andpeakhourdemandevents.208.2HydraulicAnalysis—UsingtheCity’smostrecentwatersystemhydraulicmodel,performhydraulicanalysesforthefollowingelements:•Identifyfireflowcapabilitywithinthe320Zonebeforeandafterthenewreservoirisplacedinservice.•Determinepreliminarysetpointsfortheexisting320ZonePRVstationsandproposedimprovements.•DevelopsystemheadcurvefortheHouserWayPumpStationfillingthenewreservoir.•Hydraulicmodelingmayalsobeusedinconjunctionwithspreadsheetcalculationsforreservoirturnovercalculationsandsizingreservoirinlet,outlet,andoverflowpiping.MSADeliverables:•DemandandhydraulicanalysisresultswillbetabulatedandsummarizedinProjectReportCityResponsibilities:•Citytoprovidemostrecentoperationalandcalibratedhydraulicmodeland320ZoneplanningdataAssumptions:•HydraulicmodelcalibrationwillnotberequiredTask209—ReservoirSize,ConfigurationandDesignCriteriaObjective:Computethesizeandconfigurationofthereservoir,establishdesigncriteriaanddocumentCitypreferencesthatwillserveasthebasisforthereservoirconceptualandpreliminarydesigns.Tasks:209.1ReservoirSizeandConfiguration-Determinethestoragevolume,heightanddiameterofthereservoirbasedonavailablesiteareawithconsiderationforDONstoragesizingguidelines,waterquality/turnover,andtheprojectbudget.Computethevolumeofindividualstoragecomponentsforoperational,equalizing,fireflow,andstandbypurposes,includingthevolumesofusableanddeadstorage.209.2ReservoirDesignCriteriaandPreferences—DevelopdesigncriteriaanddocumentCitypreferencesrelatedtoreservoirappurtenancesforuseinthereservoirconceptualandpreliminarydesignsefforts,includingbutnotlimitedtothefollowing:•Reservoirseismicandstructuralcriteria•Reservoirfloorandoverflowelevations•Coatingsystems,interiorandexterior•Cathodicprotectionconsiderations•Reservoirinlet,outlet,overflow,anddrainpipingCityofRentonMURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPage11AGENDA ITEM #2. a)
•Hydraulicmixingsystem•Meteringandvalving•Dechlorination•Accessandsafetysystems,interiorandexterior•Ventilation•Waterqualitysampling•Security•Lighting•SCADA/telemetry•OperationsandmaintenanceMSAwillprepareadraftdesigncriteriaandCitypreferencessummaryforCity’sreviewandinput.DesigncriteriaandpreferenceswillthenbediscussedandfinalizedwithCitystaffinaworkshopsetting.FinalizeddesigncriteriaandpreferenceswillbedocumentedandsubmittedtoCity.MSADeliverables:•DraftandfinalizeddesigncriteriaandpreferencesinWordandPDfformat•Reservoirsize,configurationanddesigncriteriaresultswillbedocumentedinProjectReportCityResponsibilities:•Participateindesigncriteriaworkshopandprovideinputonpreferencesforproposedimprovements•ReviewdraftdesigncriteriaandpreferencessummarypriortoworkshopAssumptions:•DraftdesigncriteriaandpreferenceswillbesubmittedtoCityforreviewpriortoworkshop•One(1)workshopwithCitystaffwillbeattendedbyuptofour(4)MSAteammembersTask210—320ZoneSupplyAlternativesObjective:Evaluatealternativesforsupplyingwatertothe320Zoneandfillingthe320ZoneReservoir.Tasks:210.1HouserWayPumpStationEvaluation-MSAwillcoordinatewithCitystafftoidentifytherequiredoperatingconditionsandrequirementsforthepumpstation.Considerationwillbegiventopowercoststructure,andthenumberofpumpsandtheirrelativeflowcapacitiesandheadconditions.Citystaffinputwillbegatheredonpumpredundancyandintendedoperationofstationinrelationtofillingthe320ZoneReservoirfromthe435Zone.MSAwillreviewrecorddrawingsandsupplyinformationforHouserWayPumpStationpriortositevisit.Atsitevisit,physicalparametersandconstraintsofstationwillbeidentifiedanddocumentedastheyrelatetoexpandingthepumpstationcapacityforsupplyingthe320Zone.UsingthesystemheadcurvedatafromTask208.2,CityofRentonMLRRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPage12AGENDA ITEM #2. a)
MSAwillcoordinatewithpumpmanufacturerstoidentifyfeasiblepumpsthatcanbeinstalledinexistingbuildingtoexpandcapacityandmeetprojectedneedsofthe320Zone.210.2435/320ZoneControlValveEvaluation-MSAwillevaluatesupplyofthe320Zoneandfillingthereservoirfromthe435Zoneusinganewautomatedcontrolvalve.Thevalvesize,settingsandcontrolstrategywillbedocumented.210.3Existing320ZonePRVStationsEvaluation-Theexisting320ZonePRVstationswillbeevaluatedassupplemental/backupsourceofsupplytothe320Zonetoprovideadequatefireflowprotectionandbackupsupplytothe320Zonewhileallowingthenewreservoirtoturnoverwaterandprovideadequatepressurestozone.ThehydraulicmodelingresultsfromTask208.2willbeusedtoidentifypreliminarysetpointsforthePRVstations.210.4SupplyCostAnalysis-PowerconsumptionandcostrecordswillbeprovidedbytheCityandreviewedbyMSA.EnergyconsumptionintermsofkWHwillbecalculatedfortwo320Zonesupplyscenarios-pumpingwaterfromtheHouserWayPumpStationandsupplyingwaterfromthe435Zonethroughthe435/320Zonecontrolvalve.Unitpowercostsfromhistoricalpowerbillswillthenbeusedtodetermineanticipatedpowercostsforeach320Zonesupplyoption.Thisinformation,alongwithanticipatedconstructionandmaintenancecostswillbeusedtodevelopa20-yearlifecyclecostforeachsupplyoption.InformationwillbedocumentedinatechnicalmemorandumandsubmittedtoCityforreviewandcomment.liSADeliverables•DrafttechnicalmemoranduminWordandPDFformats•FinaltechnicalmemoranduminWordandPDFformatsCityResponsibilities:•ProviderecorddrawingsforHouserWayPumpStation•Provideenergybillsfor320and435Zonesupplyfacilitiesforpastfive(5)years•Reviewandprovideconsolidatedreviewcommentsontechnicalmemorandumwithintwo(2)weeksAssumptions:•OnesitevisittoKouserWayPumpStationwillbeattendedbyuptotwo(2)MSAstaffTask211—SurfaceWaterEngineeringandReportObjective:PreparestormwaterdesignandreportstocomplywiththeCityofRenton’sAmendmentstotheKingCountySurfaceWaterDesignManual,datedfebruary2010,inconjunctionwiththe2009KingCountySurfaceWaterDesignManual.Tasks:211.1DrainageBasinDelineation—PrepareforandattendmeetingwiththeCityofRentonSurfaceWaterUtilityEngineeringandDevelopmentServicesDivisiontoreviewanddiscussthedrainagebasinsforthesite.Obtaindeterminationforwhichbasinthesite’sstormwatercontributestoandanyknowndownstreamconveyanceorerosionconstraints.Presentoptionsforthereservoirdrainandoverflowandpreferredrouting.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPage13AGENDA ITEM #2. a)
211.2ConceptualSurfaceWaterDesigns—Prepareconceptualdesignforthesurfacewatermanagement(below-gradedetentionsystem)andthereservoirdrainandoverflowsystemsforreviewandapprovalbytheCity.ThissubtaskincludesperformingaLevel1downstreamanalysisforthestormwatersystemaswellconsiderationsfordischargingsurfacewatertothesanitarysewersystemifdeterminedtobefeasible.21].3SurfaceWaterDesignandReports—ReviseandadvancetheconceptualsurfacewaterdesignbasedoncommentsreceivedfromtheCity.PrepareConstructionStormwaterPollutionPreventionPlan,includingtheErosionControlPlanandtheStoniiwaterPollutionPreventionandSpillPlan,andTechnical[nformationReport.YSADeliverables:•MeetingsummarydocumentingconclusionsfromthemeetingwithRentonDevelopmentServicesDivision•Surfacewaterdesignplansforpermitsubmittalandpreliminarydesign(DraftandFinalSubmittals)•SurfaceWaterTechnicalInformationReportdocumentingtheprojectpreliminarydesignandapplicableCoreandSpecialRequirements(DraftandFinalSubmittals)•ConstructionStormwaterPollutionPrevention(CSWPP)Plan,ErosionandSedimentControlPlan,andStormwaterPollutionPreventionandSpill(SWPPS)PlanCityResponsibilities:•Provideavailabledrainagebasinplans,reportsordocumentsrelevanttothesurfacewaterdesign•ReviewconceptualsurfacewaterdesignAssumptions:•ThesurfacewaterdesignwillutilizeLIDtechniques,includinginfiltration,wherepractical.Ifinfiltrationisdeterminedtobepracticalandfeasible,thesurfacewaterpreliminarydesignshallbebasedontypicalinfiltrationratesdetemiinedbythegeotechnicalboringscompletedinTask206.MSA’ssubconsuttant,HWA.cancompletePilotInfiltrationTestingasrequiredtodetermineadesigninfiltrationrateduringthefuturefinaldesignphase.•RentonStormManualCoreRequirementsNo.Ithrough8willapplytothisproject•DownstreamanalysisdoesnotincludeexistingdownstreamdrainageproblemsrequiringspecialattentionTask212—ConceptualandPreliminaryDesignObjective:Preparepreliminarydesignat30%designcompletionlevelfortheproposedsiteandreservoirimprovements,startingwithdevelopmentofaconceptualsitelayoutthatincorporatestherequiredsetbacks,landscapebuffers,accessroad(s),utilitypipingandstormwaterfacilitieswithconsiderationforcotistructionstagingandlaydownareas.Tasks:212.1DevelopConceptualLayout-DevelopconceptuallayoutoftheimprovementsforthesiteusingtheestablisheddesigncriteriaandCitypreferencesfrompriortasks.ThelayoutCityo’RentonMURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPage14AGENDA ITEM #2. a)
willincludetheproposedfirestation,anticipatedsitecivilandutilityworkincludingpotablewater,stormdrainageandsanitarysewerimprovements.TheMSAdesignteamwillcoordinatewithCitystaffandfirestationarchitecttodeterminefootprintandpropertyfrontageimprovements.CoordinatewithCityonlandusedevelopmentcodestoincorporaterequirementsonplans.Anticipatedshadowscastbythereservoirwillbedeterminedandillustratedonafigureforatypicaldayduringthesummerandwinterseasons.Thefigurewillbeusedtosupporttheprojectpublicinformationandpermittingneedsoftheproject.MSAwillsubmitdraftconceptualdesigntoCityforreviewandcomment.Commentswillbeincorporatedintoarevisedconceptuallayouttobeprepared.212.2Renderings—Developconceptualrenderingsillustratingtheproposedreservoirandfirestation(beforeandafter)withthesurroundingstoprovidetheobserverwitharealisticperspective.Anticipatedfiguresinclude:•Planvieworbirds-eyeviewofexistingsite(before)usingaerialimagery.•Elevationviewofexistingsite(before)usingdigitalphotos.•Planvieworbirds-eyeviewofproposedreservoir,firestationandsite(after)usingaerialimageryandrenderedimagesofproposedimprovements.•Elevationviewofproposedreservoir,firestationandsite(after)usingdigitalphotosandrenderedimagesofproposedimprovements.212.3PreliminaryLandscapeArchitecture—MSA’ssubconsultantRichardVandemark,LandscapeArchitectwillprovidelandscapearchitectureservicesfortheconceptualplansand30%design,including:•Reviewprojectsiteandinformationprovidedonproposedimprovements•PrepareschematiclandscapedesigndocumentsbasedontheMSAprojectdocumentsandtheCityofRenton’stechnicalstandardsforMSAandOwner’sreview.Documentswilladdressthefollowingworkitems:oPrepareschematiclandscapedesigndrawingsshowingapproximateplacement,quantity,species,installedsize,andspecialrequirementsforCityWorkshopandreviewoPrepareschematicplantinginstallationdetailsandnotesoReviseschematicplantingdesigndrawingsforinclusionina30%designreviewset.oReviewavailableutilitiesanddesignregulationsforpreparationofaschematicirrigationanalysis.Noirrigationdesignorlayoutwillbepreparedinthisphase.oPrepareschematiccostestimatesfortheproposedproject.212.4PreliminaryStructuralEngineering—MSA’ssubconstiltantPetersonStructuralEngineerswillprovidestructuralengineeringsupportforthe30%design,including:•Preliminarydiscussionsandreviewofprovidedprojectinformation•Teleconferenceswiththeprojectteammembers•Reviewofprovidedsitegeotechnicalreconnaissancereport•Upto30hoursofstructurealternativesconsultingsupportCityofRentonMURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPage15AGENDA ITEM #2. a)
•Establishstructuraldesigncriteriafortheselectedsiteandstructure•Generation&submittalofastructuralpre-designtechnicalmemorandum•Provide30%levelstructuralconstructionpre-designdrawings•Assistinthegenerationof30%levelconstructioncostestimates•Submittalofa30%leveldesignpackage212.5Preliminary30%PlansandSpecifications-Basedonthefinalconceptuallayoutplanandrequirementsidentifiedinthepre-applicationmeeting,preparepreliminaryplansatthe30%designcompletionleveloftheproposedimprovementsforthesiteandreservoir.Preliminaryplanswillbedevelopedata1”=20’scale.The30%plansareanticipatedtoincludekeyplansheetsnecessarytoconveydesignaspectsofmajorprojectcomponents.SpecificationswillincludeMSA’stechnicalspecificationsinCS!format.Apreliminarylistofanticipatedplansheetstobeincludedatthe30%submittalarelistedbelow.•CoverSheet•SymbolsandAbbreviations•SiteLayoutPlanandSurveyControl•GradingandDrainagePlan•SiteUtilityPlan•Off-SiteUtilityPlan•ReservoirPlan•ReservoirSection•LandscapingPlan212.6CostEstimatesandSchedule—Preparepreliminaryengineer’sopinionofprobableconstructioncostforthereservoirandsiteimprovementsandincludetheestimatedconstructionschedulewithintheoverallprojectschedule.212.7CityReviewWorkshops—MeetwithCityduringconceptualand30%designdevelopmenttoreviewandgatherCityinput.Prepareworkshopagendasandsummaries.liSADeliverables•ConceptuallayoutplaninPDFformat•ShadowcastingfigureinPDFformat•RenderingfiguresinPDFformat•30%preliminaryplansathalfsize(I1x17)andfullsize(22x34)inPDFformat•Engineer’sOpinionofProbableConstructionCostandestimatedconstructionschedule•ReviewworkshopagendasandmeetingsummariesCityResponsibilities:•Attendandparticipateinworkshops•Reviewdraftworkshopsummariesandprovidecomments•Reviewandprovideconsolidatedcommentsonconceptualplanand30%plansubmittals•ProvideCityCADstandardsAssumptions:•Uptotwo(2)conceptuallayoutplanswillbedeveloped.CityofRentonMttRRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPage16AGENDA ITEM #2. a)
•One(I)shadowcastingfigurewillbedeveloped.•Uptofive(5)renderingfigureswillbedeveloped.•Onesubmittalofconceptuallayoutplans,shadowcastingfigure,andrenderingfiguresareanticipatedforCityreviewandcomments,followedbyMSArevisions.•Theschedulefortheproductionoftherenderingswillbecoordinatedwiththepublicoutreachscheduletoensuretheyarecompletedandavailableattheappropriatetime.•Uptotwo(2)submittalsofpreliminaryplans,specificationsandcostestimatesareanticipatedforCityreviewandcomments,followedbyMSArevisions.•Uptothree(3)Cityreviewworkshopswillbeattendedbyuptofour(4)MSAstaff•Surveycompletedunderseparatetaskinthisscopeofworkwillbeusedasbasemapforconceptualand30%preliminarydesign.•PlanswillbepreparedtomeetCityCADstandards.Task213—DOHProjectReportObjective:PreparepreliminarydesignreportthataddressesalloftheDOHProjectReportrequirements.Tasks:213.1DraftPreliminaryDesignReport—PrepareaPreliminaryDesignReportthatdocumentstheprojectbackground,proposedimprovements,designcriteria,alternativeimprovements,analyses,discussionofoperationsandmaintenancerequirements,costestimates,andprojectschedule.Includeintheappendixthe30%preliminaryplansandthetechnicalmemorandumsfromtheservicesperformedbysubconsultants.ThePreliminaryDesignReportwillbepreparedtofulfilltheDepartmentofHealth(DOH)ProjectReportrequirementsforfacilityprojects.213.2FinalPreliminaryDesignReport—ModifyreportbasedonCityreviewcommentsandsubmitcopiesoffinalreporttoCity.213.3DOHReportSubmittalandCoordination—SubmitthePreliminaryDesignReportandrequiredDOHformstoDOHforreviewinaccordancewiththeprojectreportrequirementsforproposedfacilityprojects.CoordinatewithDOHstaffasrequiredandprovidewrittenresponsestocommentsreceivedfromDOH’sreviewofthereport.YSADeliverables:•DraftandfinalPreliminaryDesignReportwillbesubmittedtotheCityinWordandPDFformatsAssumptions:•Citywillprovidecommentsonthepreliminarydesignreportviae-mailTask214—UnanticipatedSupplementalServices(AsNeeded)Theprojectmayrequireadditionalservicesnotanticipatedatthetimeofdevelopmentofthisscopeofwork.SuchworkwillbeundertakenonlyafterwrittenauthorizationfromtheCity.Anestimatedreservebudgetamounthasbeenincludedinthefeeestimateforunanticipatedservicesunderthistask.CityofRentonML3RRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPage17AGENDA ITEM #2. a)
MSA_
_______EXHIBITBTIMESCHEDULEOFCOMPLETIONCityofRentonKennydale320ZoneReservoirPRELIMINARYDESIGNPRELIMINARYESTIMATEDSCHEDULEMSAshallbeginworkimmediatelyuponreceiptofNoticetoProceedfromtheCityandproceedaccordingtothepreliminaryestimatedschedulepresentedbelow.However,theschedulemaychangeduetofactorsbeyondMSA’scontrol,suchasadditionaltimerequiredforpermitting,publicoutreach,etc.PreliminaryDesignTasksEstimatedCompletionNoticetoProceedAugust8,2016Task101—ProjectManagementAugust2016—April2017Task201—ProjectCoordinationAugust2016—April2017Task202—PublicOutreachAugust2016—April2017Task203—DataCollectionandUtilityCoordinationAugtist—September2016Task204—SurveyandMappingAugust—September2016Task205—TreeAssessmentandArboristReportAugust—September2016Task206—GeotechnicalEngineeringServicesAugust—September2016Task207—PermittingSupportSeptember2016—April2017Task20$—HydraulicAnalysisandPlanningDataAugust—October2016Task209—ReservoirSize,Configuration&DesignCriteriaSeptember—October2016Task210—320ZoneSupplyAlternativesSeptember—October2016Task211—SurfaceWaterEngineeringandReportSeptember—December2016Task212—ConceptualandPreliminaryDesignNovember2016—March2017Task213—DOHProjectReportDecember2016—April2017Task214—UnanticipatedSupplementalServicesAugust2016—April2018*AllengineeringservicestobecompletedbyContractCompletionDate:April30,2018CityofRentonMURRAY,SMITH&ASSOCIATES,INC.Kennydale320ZoneReservoirJune23.2016Engineers/PlannersPreliminaryDesignPageIAGENDA ITEM #2. a)
City of Renton
Kennydale 320 Zone Reservoir -Preliminary Design
EXHIBIT C:FEE ESTIMATE
USA LaborHours and Costs Subconsultant F...USA Es ens..T —Arborist G.otech Landscape Structural Total Sub —Prbing.total
Task EngrV EngrIV Engr N VII Des It Tech IV Mrmnl USA La r DHA Public El UPS IOWA RVLA PSE Fee Mileage CAD Other Exp.nas.
101 Project Management
101.1 Project Stalus Reporting 36 $2,496 36 $0 50 520 20
101.2 Staff and Subconsultant Management 10 1 $710 11 $0 $0 $20 20
101.3 Invoices and Budget Oversight 2 6 3 5605 13 $0 $0 550 50
101.4 Project Schedule 2 4 3 $327 9 $0 $0 $20 20
101.5 Quality Assurance/Quality Control 15 38 2 52,668 55 50 $0 $20 20
Task 101 Subtotal 19 96 0 0 0 0 9 56,806 124 $0 $0 $0 $0 $0 $0 $0 $0 $0 $130 130
201 Project Coordination
201.1 Kick-off Meeting 8 4 12 1 51.463 25 $0 $50 $0 $20 70
201.2 Coordination with City Public Works Dept 16 8 24 16 2 -53.387 66 so 5400 50 $40 440
201.3 Coordination with City CS Dept 14 22 12 2 $2,484 50 $0 $300 SO 540 340
Task 201 Subtota 0 38 12 55 28 0 5 *7,334 141 $0 $0 $0 $0 $0 $0 $0 $750 $0 $100 850
202 Public_Outreach
202.1 Outreach and Communication Plan 2 $4 510,328 $10,326 $50 $0 $10 60
202.2 Property OwnerOutreach ——4 $4 8 53,350 3350 $50 $0 $10 60
202.3 Community Outreach 4 $4 8 $25,081 525.081 $100 $0 $10 ItO
202.4 Communication Tracking and Response 2 32 4 $4,198 $4,198 $0 510 10
Task 202 Subtota 0 12 0 12 0 0 0 $1.4 24 58 $42,955 $0 $0 $0 $0 $42,955 $200 $0 $40 240
203 Data Collection and Utility Coordination
203.1 Data Request List 1 2 4 $2 7 $0 $0 $10 10
203,2 ReviewData and Information i 6 8 $6 15 50 $0 $10 10
203.3 Utility Coordination and Analysis 1 4 12 2 56 19 50 $50 $36 $40 126
Task2o3Subtota 0 3 0 12 24 2 0 $1.5 41 $0 $0 $0 $0 $0 $0 $0 $50 $36 $60 146
204 Tree Assessment and Arborist Report
204.1 Onsite Inventory and Tree Assessment 1 1 $121 $1,366 $1,366 $0 $10 10
204.2 Prepare Report of Prelirmnary Findings 1 1 580 $2,045 $2,049 $0 $10 10
204.3 Final Report &Tree Protection Plan 2 1 $132 $2,730 52,730 $0 $10 10
Task 204 Sublet.0 1 0 4 2 0 0 *333 7 $0 $0 $6,146 $0 $0 $0 $6,146 $0 $0 $30 30
205 Survey and_Mapping
205.1 Survey Coordination and Review 1 2 6 12 3807 21 50 $216 $10 226
205.2 Topographic Survey $0 0 $8,483 58,483 $0 $10 tO
205.3 Short P/at Development 2 2 2 5299 S $6,848 56.846 $0 $500 500
Task 205 Subtota 0 3 0 4 8 12 0 $1,106 27 $15,330 $0 $0 $0 $0 $0 $15,330 $0 $216 5520 736
206 Geotechnical_Engineering_Services
206,1 Geolechnoal Investigation 1 4 5 $420 10 531.837 531,837 50 510 10
Task 206 Subtot.0 1 0 4 5 0 0 $420 10 $0 $0 $0 $31,837 $0 $0 $31,837 $0 $0 $10 $10
207 Permitting_Support
207.1 Pemiltaanagement 4 12 2 $929 18 $0 $0 $10 10
207.2 Pre-Apptsialion Meeting 4 8 1 $706 13 50 $50 50 $20 70
207.3 SEPA Checklist 1 3 6 2 5430 12 $0 $0 $10 10
207,4 Land Use Pemir8rng 6 40 60 16 8 54,957 130 $0 $50 $288 5400 738
207.5 State and Federal Permitting 1 3 8 2 5488 14 SO $0 $20 20
Task 207 Sublet.0 16 0 66 74 16 15 57,511 187 $0 $0 $0 $0 $0 $0 $0 $100 5258 $460 846
208 Hydraulic Analysis and Planning Data
208,1 320 Zone Demand Analysis 2 3 6 5466 11 50 $0 $10 $10
208.2 Hydraulic Analysis 4 16 24 $1,794 44 50 50 510 $10
Task 208 Subtotal 0 6 0 19 30 0 0 52,261 55 $0 $0 $0 $0 $0 $0 $0 $0 $0 $20 $20
209 Reservoir Size.Contiguration and Design Criteria
209.1 Reservoir Size and Con8guration 4 2 16 14 51,642 36 50 $0 $10 $10
209,2 Reservoir Design Criteria &Preferences 4 1 6 8 2 0519 21 50 $85 $0 $10 5 85
Task 209 Subtotal 0 8 3 22 22 0 2 52,561 57 $0 $0 $0 $0 $0 $0 $0 $85 $0 $20 $105
210 320 Zone Supply Alternatives
210.1 HouserWay Pump Station Evaluation 6 24 32 52576 62 $0 $85 $0 $10 95
210.2 435/320 Zone Control Valve Evaluation 2 6 12 $794 20 50 $0 $10 10
210.3 Eoisling 320 PRV Slalions Evaluation 2 4 8 $576 14 $0 $0 $10 10
210.4 Supply Cost Analysis 4 12 16 6 51.457 38 $0 $0 $10 IS
Task 215 Subtotal 0 14 0 46 68 0 6 $5,403 134 $0 $0 $0 $0 $0 $0 $0 $85 $0 $40 $125
211 SurfaceWaterEngineeringandReport ——
2111 Drainage Basin Delineation 4 18 8 4 $1,590 34 -SO $50 $72 $10 $132
2112 Conceptual Surface Waler Designs 6 60 8 8 54,047 82 $0 $50 $144 5100 $294
2113 Surface WaterDesign and Reports 4 62 16 8 6 $4,342 96 $0 5144 5100 5 244
Task 211 Subtotal 0 14 0 140 32 20 6 $8,879 212 50 50 50 $0 $0 $0 $0 $100 $360 $210 $670
June 23,2016
Exh C -Fee EsI -Kennydale Reservoir Prel Design 6-23-16 xIs Murray Smith &Associates,Inc.
Keonydale 320 Zone Reservoir-Preliminary Design
Page 1 AGENDA ITEM #2. a)
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EXHIBITUMSA________
____2016SCHEDULEOFCHARGESPersonnel:Thefollowingdirectsalarycost(DSC)hourlyratesarevalidfromJanuary1,2016toDecember31,2016.Afterthisperiod,theratesaresubjecttoadjustment.Administrative$15.00-$34.86Technicians$21.46-$38.46EngineeringDesigners$25.77-$35.37ProfessionalEngineers$31.25-$56.01PrincipaLEngineers$57.69-$85.34ProjectExpenses:Expensesincurredin-housethataredirectlyattributabletotheprojectwillbeinvoicedatactualcost.Theseexpensesincludethefollowing:CADDHardware/Software$18.00/hourModelingandGISHardware/Software$10.00/hourMileageCurrentIRSRatePostageandDeliveryServicesAtCostPrintingandReproductionAtCostTravel,LodgingandSubsistenceAtCostOutsideServices:Outsidetechnical,professionalandotherserviceswillbeinvoicedatactualcostplus10percenttocoveradministrationandoverhead.Everett/Seattle/TacomaMURRAY,SMITH&ASSOCIATES,INC.2016Engineers/PlannersAGENDA ITEM #2. a)
Fire Station 15 &Kennydale Reservoir Site
N 30th StreetPark Ave N1404 N 30th St
Kennydale 320 Zone Reservoir Site Map
¯
1 inch = 208 feet I - 405AGENDA ITEM #2. a)
AB - 1720
City Council Regular Meeting - 11 Jul 2016
SUBJECT/TITLE: T-Mobile West, LLC Franchise Agreement
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Community & Economic Development
STAFF CONTACT: Amanda Askren, Property & Technical Services Manager
EXT.: 7369
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
T-Mobile West LLC offers mobile communications services under the T-Mobile Brands and is based in Bellevue,
Washington. T-Mobile has requested a franchise agreement with the City of Renton in order to provide
broadband internet and telephone services. A separate franchise would be pursued if T-Mobile seeks to
provide cable services in the future. The franchise being sought with the City of Renton would allow for the
installation of communication facilities, specifically fiber optic cable and related appurtenances, under, along,
over, below and through, and across public rights-of-way within the City. The use of the City rights-of-way for
this private telecommunications system requires a franchise agreement with the City and is subject to
appropriate fees for the reduced value of the affected rights-of way.
The franchise agreement permits T-Mobile to construct, install, and operate communications equipment,
specifically fiber optic cable and related appurtenances within and through public rights-of way, public ways,
and other ways within the City of Renton.
The length of term agreed to by the City and T-Mobile for the proposed franchise agreement would be
effective for a period of ten (10) years. A possible 5-year renewal is allowed for, via the franchise, at the City’s
discretion.
The agreement is formatted to group similar items together:
Sections 1-8 cover the basic franchise approval
Sections 9-14 cover general work activities
Sections 15-24 cover basic legal concerns
Sections 25-27 provide for final franchise adoption.
EXHIBITS:
A. Issue Paper
B. Draft Ordinance
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to enter into a franchise agreement with T-Mobile West, LLC as a purveyor
of broadband telecommunication services within the City of Renton.
AGENDA ITEM #3. a)
DEPARTMENT OF COMMUNITY
& ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE:June 22, 2016
TO:Randy Corman, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:C.E. “Chip” Vincent, CED Administrator, x6588
STAFF CONTACT:Amanda Askren, Property & Technical Services Manager, x7369
SUBJECT:T-Mobile West, LLC Franchise Agreement
ISSUE:
Should Council authorize the Mayor and City Clerk to enter into a franchise agreement
with T-Mobile West, LLC?
RECOMMENDATION:
Staff recommends that Council should authorize the Mayor and City Clerk to enter into a
franchise agreement with T-Mobile West, LLC as a purveyor of broadband
telecommunication services within the City of Renton.
BACKGROUND SUMMARY:
T-Mobile West LLC offers mobile communications services under the T-Mobile Brands
and is based in Bellevue, Washington. T-Mobile has requested a franchise agreement
with the City of Renton in order to provide broadband internet and telephone services.
A separate franchise would be pursued if T-Mobile seeks to provide cable services in the
future. The franchise being sought with the City of Renton would allow for the
installation of communication facilities, specifically fiber optic cable and related
appurtenances, under, along, over, below and through, and across public rights-of-way
within the City. The use of the City rights-of-way for this private telecommunications
system requires a franchise agreement with the City and is subject to appropriate fees
for the reduced value of the affected rights-of way.
The franchise agreement permits T-Mobile to construct, install, and operate
communications equipment, specifically fiber optic cable and related appurtenances
within and through public rights-of way, public ways, and other ways within the City of
Renton.
AGENDA ITEM #3. a)
Randy Corman, Council President
Page 2 of 3
June 22, 2016
The length of term agreed to by the City and T-Mobile for the proposed franchise
agreement would be effective for a period of ten (10) years. A possible 5-year renewal
is allowed for, via the franchise, at the City’s discretion.
The agreement is formatted to group similar items together Sections 1-8 cover the basic
franchise approval. Sections 9-14 cover general work activities. Sections 15-24 cover
basic legal concerns. Sections 25-27 provide for final franchise adoption.
OUTLINE FOR T-MOBILE FRANCHISE AGREEMENT
1.Definitions: Provides definitions of key terms used in the agreement.
2.Purpose: Explains purpose of the cooperative agreement.
3.Privileges Conveyed: Grants basic franchise rights to T-Mobile for a limited, non-
exclusive franchise.
4.Term: Defines length of agreement, and option to extend.
5.Recovery of Costs: Allows City to charge an administrative fee to recover costs.
6.Assignment and Transfer of Franchise: Requires Council approval for transfer.
7.Compliance with Laws – Reservation of Powers and Authority: Explains legal
obligations for T-Mobile.
8.Non-exclusive Franchise: Allows Renton to grant other or further franchises.
9.Permits, Construction and Restoration: Outlines permitting, bonds, restoration
and other construction requirements.
10.Coordination and Shared Excavations: Requires reasonable efforts to coordinate
work within the franchise area.
11.Hazardous Materials: Regulates use of hazardous substances.
12.Emergency Work – Permit Waiver: Requires prompt response in an emergency
and defers permits to correct dangerous conditions.
13.Records of Installation: Requires as-built drawings and provision of plans for
potential improvements upon City request.
14.Undergrounding of Facilities: Requires undergrounding consistent with Renton
Municipal Code.
15.Relocation of Franchisee Facilities: T-Mobile is required to relocate its facilities
at its cost when there are identified conflicts with new City streets or utilities.
16.Abandonment and Discontinuance of Franchisee’s Facilities: Requires notice to
the City when use ceases or facilities are abandoned.
17.Termination, Violations and Remedies: Describes termination of franchise,
discontinuation of operations, obligation of Franchisee, and remedies to parties.
18.Dispute Resolution: Provides process for alleged default as to performance
19.Arbitration: Establishes process for arbitration, discovery, compensatory
damages, and assignment of costs.
20.Alternative Remedies: Allows for judicial relief.
21.Amendments to Franchise: Specifies process for written amendment to
franchise.
AGENDA ITEM #3. a)
Randy Corman, Council President
Page 3 of 3
June 22, 2016
22.Indemnification: Franchisee shall indemnify, defend, and hold harmless Renton
for the duration of the Franchise.
23.Insurance: Requires the Franchisee to procure and maintain insurance for the
duration of the Franchise.
24.Discrimination Prohibited: Provides standard language now included on all
franchise agreements.
25.Notice: Outlines noticing procedures and contact information.
26.Miscellaneous: Minor clarifications, including stating the franchise requirements
apply to T-Mobile, its successors and contractors.
27.Effective Date: Franchise becomes effective five days after legal publication.
T-Mobile must file its written acceptance of this franchise with the City Clerk within 60
days after approval by the mayor in order to claim any right or benefit under this
franchise agreement.
cc:Mark Peterson, Fire Chief & Fire and Emergency Services Administrator
Gregg Zimmerman, Public Works Administrator
Jennifer Henning, Planning Director
Lys Hornsby, Utility Systems Director
Brianne Bannwarth, Development Engineering Manager
Pat Miller, Construction Inspector Supervisor
Holly Powers, Development Services Representative
AGENDA ITEM #3. a)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, GRANTING UNTO T-
MOBILE WEST LLC, A DELAWARE LIMITED LIABILITY COMPANY, AUTHORIZED
TO DO BUSINESS WITHIN THE STATE OF WASHINGTON, ITS AFFILIATES,
SUCCESSORS AND ASSIGNS, THE RIGHT, PRIVILEGE, AUTHORITY AND MASTER
PERMIT TO INSTALL COMMUNICATIONS FACILITIES UNDER, ALONG, OVER,
BELOW AND THROUGH AND ACROSS THE STREETS, AVENUES AND ALLEYS OF
THE CITY OF RENTON WITHIN THE PUBLIC RIGHT-OF-WAY OF RENTON.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS
FOLLOWS:
SECTION I. Definitions
For the purposes of this Franchise and any attachments, the following defined terms,
phrases, words and their derivations shall have the meaning provided below. When not
inconsistent with the context in which the word is used, words used in the present tense
include the future, words in the plural include the singular, words in lower case shall have their
defined meaning even if the words are not capitalized, and words in the singular include the
plural. Undefined words shall be given their common and ordinary meaning.
1.1 Administrator: Means the Administrator of Renton’s Public Works Department
or designee, or any successor office responsible for management of Renton’s public properties.
1.2 Construct or Construction: Means to remove, replace, repair, and/or restore
any existing Facility, and may include, but are not limited to, digging and/or excavating to
remove, replace, repair, and restore existing pipeline(s) and/or Facilities.
1.3 Cost: Means any costs, fees, or expenses, including but limited to reasonable
attorneys’ fees.
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1.4 Facility or Facilities: Means, collectively or individually, any and all
telecommunication transmission and distribution systems, including but not limited to, poles,
wires, lines, conduits, ducts, cables, braces, guys, anchors and vaults, switches, fixtures, and
communication systems; and any and all other equipment, appliances, attachments,
appurtenances and other items necessary, convenient, or in any way appertaining to any and all
of the foregoing, whether the same be located over or under ground.
1.5 Franchise: Means this ordinance and any related amendments, exhibits, or
appendices.
1.6 Franchise Area: Means all present and future Renton Rights-of-Way for public
roads, alleys, avenues, highways, streets, and throughways laid out, platted, dedicated,
acquired or improved, and; all city-owned utility easements dedicated for the placement and
location of various utilities provided such easement would permit Franchisee to fully exercise
the privilege granted under this Franchise within the area covered by the easement, without
interfering with any governmental functions or other franchises or easements.
1.7 Franchisee: Means T-Mobile West LLC, a Delaware limited liability company,
authorized to do business within the State of Washington, and its respective successors and
assigns, and when appropriate agents, contractors (of any tier), employees, officers and
representatives.
1.8 Hazardous Substance: Means any hazardous, toxic, or dangerous substance,
material, waste, pollutant, or contaminant, including all substances designated under the
Resource Conservation and Recovery Act, 42 U.S.C. § 6901 et seq.; the Comprehensive
Environmental Response, Compensation and Usability Act, 42 U.S.C. § 9601 et seq.; the
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Hazardous Materials Transportation Act, 49 U.S.C. § 1801 et seq.; the Federal Water Pollution
Control Act, 33 U.S.C. § 1257 et seq.; the Clean Air Act, 42 U.S.C. § 7401 et seq.; the Toxic
Substances Control Act, 15 U.S.C. § 2601 et seq.; the Federal Insecticide, Fungicide, Rodenticide
Act, 7 U.S.C. § 136 et seq.; the Washington Hazardous Waste Management Act, RCW Chapter
70.105, and the Washington Model Toxics Control Act, RCW Chapter 70.1050, as they exist or
may be amended; or any other Laws. The term “Hazardous Substance” shall also be interpreted
to include any substance which, after release into the environment, will or may reasonably be
anticipated to cause death, disease, injury, illness, abnormalities, behavioral abnormalities,
stunted or abnormal growth or development, or genetic abnormalities.
1.9 Laws: Means any federal, state, or municipal code, statute, ordinance, decree,
executive order, governmental approval, guideline, permit, procedure, regulation, regulatory
program, order, rule, specification, standard, Environmental Law, or governmental authority,
that relate to telecommunications services, including but not limited to 47 U.S.C. § 101, et. seq.
(Telecommunications Act of 1996), RCW 19.122 (Underground Utilities), WAC 480-80 (Utilities
General – Tariffs and Contracts), RCW 35.99 (Telecommunications, Cable Television Service –
Use of Right-of Way), WAC Chapter 296-32 (Safety Standards for Telecommunications), RCW
Chapter 80.36 (Telecommunications), WAC Chapter 480-120, et. seq., (Telephone Companies),
RCW Chapter 35.96 (Electric and Communication Facilities – Conversion to Underground), and
any related Laws. All references to Laws shall mean as they exist, may be amended or created.
1.10 Parties: Means the City of Renton and T-Mobile West LLC, a Delaware limited
liability company.
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1.11 Public Properties: Means present and/or future property owned or leased by
Renton within Renton’s present and/or future control and/or jurisdictional boundaries.
1.12 Public Ways: Means any highway, street, alley, sidewalk, utility easement (unless
their use is otherwise restricted for other users), or other public Rights-of-Way for motor
vehicles or any other uses under Renton’s control and/or in its jurisdictional boundaries,
consistent with RCW 47.24.020 (Jurisdiction, control) and 47.52.090 (Cooperative agreements
— Urban public transportation systems — Title to highway — Traffic regulations —
Underground utilities and overcrossings — Passenger transportation — Storm sewers — City
street crossings).
1.13 Rights-of-Way: Means the surface and the space above and below streets,
roadways, highways, avenues, courts, thoroughfares, lanes, alleys, sidewalks, easements, and
similar Public Property, Public Ways, and areas located within the Franchise Area.
1.14 Tariff: Has the meaning provided in WAC 480-80-030 (Definitions), or such
similar definition describing rate schedules, rules and regulations relating to charges and service
as may be adopted by the regulatory authority with jurisdiction, under the laws of the State of
Washington, over public service companies and/or competitive telecommunication service
companies, and such competitive companies must file tariffs in accordance with WAC Chapter
480-80. (WAC 480-120-026 (Tariffs)).
1.15 WUTC: Means the Washington Utilities and Transportation Commission or such
successor regulatory agency having jurisdiction over public service and/or telecommunication
service companies.
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1.16 Work: Means any construction, excavation, installation, removal, or repairs
within the Franchise Area by or on behalf of Franchisee;
SECTION II. Purpose
2.1 Conditions: The purpose of this Franchise is to delineate the conditions relating
to Franchisee’s use of the Franchise Area and to create a foundation for the Parties to work
cooperatively in the public’s best interests after this ordinance becomes effective. This
Franchise is granted subject to Renton’s land use authority, public highway authority, police
powers, and franchise authority, and is conditioned upon the terms and conditions provided in
this Franchise, and Franchisee’s compliance with all Laws.
2.2 Risk and Liability: By accepting this Franchise, Franchisee assumes all risks or
liabilities related to its use of the Franchise Area, with no risk or liability conferred upon Renton.
This Franchise is granted upon the express condition that Renton retains the absolute authority
to grant other or further franchises in, under, on, across, over, through, along or below any
portion of the Franchise Area. This and other franchises shall, in no way, prevent or prohibit
Renton from using any of its Franchise Area, or affect its jurisdiction over them or any part of
them, and Renton retains absolute authority to make all changes, relocations, repairs,
maintenance, establishments, improvements, dedications or vacations of same as Renton may
see fit, including the dedication, establishment, maintenance and improvement of all new or
existing Rights-of-Way, Public Property or Public Ways.
SECTION III. Privileges Conveyed
3.1 Franchise Granted: Pursuant to the Telecommunication Act of 1996 § 253(c),
RMC Chapter 5-19 and the laws of the State of Washington including, but not limited to, RCW
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47.24.020 (Jurisdiction, control), RCW 47.52.090 (Cooperative agreements — Urban public
transportation systems — Title to highway — Traffic regulations — Underground utilities and
overcrossings — Passenger transportation — Storm sewers — City street crossings), RCW
35A.47.040 (Franchises and permits — Streets and public ways), RCW 35.22.280 (Specific
powers enumerated), RCW 35.99.020 (Permits for use of right-of way), and 80.36.040 (Use of
road, street, and railroad right-of way – When consent of city necessary), and any related laws,
Renton grants to Franchisee, and its successors and assigns (subject to and as provided for in
Section VI, Assignment and Transfer of Franchise), under this Franchise’s terms and conditions,
the privilege to install, construct, operate, maintain, alter, remove, repair and improve its
Facilities, together with all necessary equipment and appurtenances, for the provision of
telecommunications, private line, and Internet access services, within the existing Franchise
Area, such lands being more particularly described in Attachment 1 which is attached and fully
incorporated by reference into this Franchise.
3.2 Limited Franchise: This Franchise conveys a limited privilege as to the Franchise
Area in which Renton has an actual interest. It is not a warranty of title or interest in the
Franchise Area. This privilege shall not limit Renton’s police powers, any statutory or inherent
authority, jurisdiction over its property, Franchise Area, Rights-of-Way, or its zoning or land use
authority. The terms and conditions of this Franchise shall not be construed to apply to
Facilities located outside of the Franchise Area. This Franchise shall not convey to Franchisee
any privilege to install Facilities on or to otherwise use city-owned or leased properties or
easements outside the Franchise Area.
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3.3 Principal Use Limitation: This Franchise shall not authorize a principal use of the
Franchise Area for purposes other than the provision of telecommunications, private line, and
internet access services. Franchisee may, infrequently, make or allow incidental use of excess
capacity of Facilities within the Franchise Area for other purposes.
3.4 Franchise is Non-Exclusive: As detailed in Section VIII, below, Renton grants this
non-exclusive Franchise to Franchisee to operate, maintain and improve its existing Facilities as
a telephone business and service provider (as those terms are used in RCW 35.21.860).
3.5 Separate Approval Needed For New Telecommunications Lines: The limited
privileges granted under this Franchise shall not convey any privilege to Franchisee to install
any new telecommunications lines or Facilities in addition to those Facilities shown on
Attachment 1 without Renton’s express prior written consent.
3.6 Acknowledgement: Franchisee acknowledges and warrants by its acceptance of
the granted privileges, that it has carefully read and fully comprehends the terms and
conditions of this Franchise. Franchisee accepts all reasonable risks of the meaning of the
provisions, terms and conditions of the Franchise. Franchisee further acknowledges and states
that it has fully studied and considered the requirements and provisions of this Franchise, and
believes that the same are consistent with all Laws. If in the future Franchisee becomes aware
that a provision of this Franchise may be unlawful or invalid, it will not use such potential
invalidity to unilaterally ignore or avoid such provision. Instead, Franchisee will promptly advise
Renton of the potential invalidity or illegality, and the Parties will meet within thirty (30)
calendar days and endeavor jointly to amend this Franchise to cure the invalidity or illegality.
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3.7 Enforceable Contract: Franchisee specifically agrees to comply with the
provisions of any applicable Laws, as they exist or may be amended. The express terms and
conditions of the Franchise constitute a valid and enforceable contract between the Parties,
subject to any applicable Laws.
3.8 Existing Facilities Outside Franchise Area: Existing Facilities installed or
maintained by Franchisee in accordance with prior franchise agreements on public grounds and
places within Renton (but which are not a part of the Franchise Area as defined by this
Franchise) may be maintained, repaired and operated by Franchisee at the location where such
Facilities exist as of the effective date of this Franchise for the term of this Franchise; provided,
however, that no such Facilities may be enlarged, improved or expanded without Renton’s prior
review and approval pursuant to the provisions of any applicable Laws.
3.9 Third-Parties: Nothing in this Franchise shall be construed to create or confer any
privilege or remedy upon any person(s) other than Renton and Franchisee. No action may be
commenced or prosecuted against any Party by any third party claiming as a third party
beneficiary of this Franchise. This Franchise shall not release or discharge any obligation or
liability of any third party to either Party.
SECTION IV. Term
4.1 Length of Term: Each of the provisions of this Franchise shall become effective
upon Franchisee’s acceptance of the terms and conditions of this Franchise, however the
commencement date of this Franchise shall be retroactive to June 23, 2014 (“Commencement
Date”) and shall remain in effect for ten (10) years (“Franchise Term”) and shall terminate at
11:59 p.m. prevailing time on June 22, 2024, unless it is terminated pursuant to Section XIII,
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Termination, Violations, and Remedies. At any time not more than two (2) years nor less than
one hundred eighty (180) calendar days before the expiration of the Franchise Term, Franchisee
may make a written request and Renton may consider, at its sole discretion, renewing this
Franchise for an additional five (5) year renewal period.
4.2 Extension upon Expiration: If the Parties fail to formally renew or terminate this
Franchise prior to the expiration of its term or any extension, this Franchise shall be extended
on a year-to-year basis until this Franchise is renewed, terminated or extended.
SECTION V. Recovery of Costs
5.1 Administrative Fee: Pursuant to RCW 35.21.860(1)(b), Renton may charge
Franchisee an administrative fee to recover all actual administrative expenses incurred by
Renton that are directly related to receiving and approving a permit, license and this Franchise,
to inspect plans and construction, or for the preparation of a detailed statement pursuant to
SEPA (RCW Chapter 43.21C). Where Renton incurs actual administrative expenses, including
but not limited to fees, expenses, and/ or costs for attorneys, consultants, staff and the City
Attorney Department, for review or inspection of activities undertaken through the authority
granted in this franchise, Franchisee shall pay such expenses directly to Renton. Renton shall
provide Franchisee with an itemized invoice identifying the administrative expenses incurred.
Renton employee time shall be calculated based on their rate of salary, including applicable
overtime, benefits and reasonable overhead, and all other costs will be bill based on an actual
cost basis.
5.2 Utility Tax: Pursuant to RCW 35.21.870 (Electricity, telephone, natural gas, or
steam energy business — Tax limited to six percent — Exception) and RCW 35.21.860(1)(a),
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Renton may impose a utility tax on Franchisee consistent with the utility tax imposed on other
similarly situated telephone businesses or service providers.
5.3 Franchise Fee: Pursuant to RCW 35.21.860(1)(d) (Electricity, telephone, or
natural gas business, service provider — Franchise fees prohibited — Exceptions), Renton may
only impose a franchise fee or any other Cost of whatever nature or description upon
Franchisee as is consistent with federal law.
5.4 Cost of Publication: Franchisee shall bear the entire Cost of publication of this
ordinance.
5.5 Permit Fee: Franchisee shall be subject to all permit fees associated with
activities undertaken through the authority granted in this Franchise or under Laws.
5.6 Emergency Fee: Franchisee shall promptly reimburse Renton for any and all
Costs incurred by Renton while responding to any emergency involving this Franchise.
5.7 Reimbursement period: Franchisee shall reimburse Renton within forty-five (45)
calendar days of Renton’s submittal of an itemized billing for reasonably incurred Costs,
itemized by project, for Franchisee’s proportionate share of all actual, identified expenses
incurred by Renton in planning, constructing, installing, repairing, altering, or maintaining any
city facility due to the presence in the Public Way of Franchisee’s Facilities.
SECTION VI. Assignment and Transfer of Franchise
6.1 City Council Approval Required: Franchisee may not sell, assign, transfer, lease or
dispose of this Franchise, either in whole or in part, and Franchisee may not pass title or permit
it to vest, either legally or equitably, in any person or entity without the passage of an
ordinance or resolution. Such consent shall not be deemed to waive any of Renton’s rights to
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subsequently enforce Franchise related non-compliance issues that existed at or before
Renton’s consent.
6.2 Acceptance: If Renton consents, within thirty (30) calendar days of that consent,
Franchisee shall file with Renton a written instrument evidencing such sale, assignment or
transfer of ownership, with the assignee(s) or transferee(s) acceptance of the Franchise and all
of its terms and conditions.
6.3 For the purposes of this section and notwithstanding anything to the contrary
herein, an assignment or transfer of this Franchise to a parent or affiliate or the merger or
corporate reorganization of any entity controlling, controlled by or under common control with
Franchisee shall not be deemed a transfer or assignment, provided such assignee is financially
capable of performing Franchisee’s obligations under this Franchise.
SECTION VII. Compliance with Laws - Reservation of Powers and Authority
7.1 Compliance: In every aspect related to this Franchise, including but not limited to
all Work, Franchisee shall comply with all applicable Laws, whether specifically mentioned in
this Franchise or not.
7.2 Incorporation of RMC 5-19, Telecommunications Licenses and Franchises: The
conditions, provisions, requirements and terms and of RMC Chapter 5-19 are fully incorporated
by reference into this Franchise, unless the language of this agreement requires a different act
or omission.
7.3 Legitimate Municipal Interest: As to matters subject to the terms and conditions
of this Franchise, if Renton determines during the Franchise Term that the assertion of a
legitimate municipal interest is prohibited by application of federal or state law, then as to such
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matter and such municipal interest and consistent with its legal obligations, Franchisee shall
cooperate with Renton in a good faith effort to address such municipal interest. In this context,
neither party shall invoke this Franchise as a basis to assert that its consideration of a given
issue is excused by operation of the doctrines of estoppel or waiver.
7.4 Reference to Specific Law or Order: Upon written inquiry by Renton, Franchisee
shall provide a specific reference to the federal, state, or local law or the WUTC order or action
establishing a basis for Franchisee’s actions related to a specific Franchise issue.
SECTION VIII. Non-exclusive Franchise
8.1 Non-exclusive: As provided in subsection 3.4, this Franchise is non-exclusive, and
as a result, Renton expressly reserves the right to grant other or further franchises or to use the
Franchise Area itself; provided that such uses do not unreasonably interfere with Franchisee’s
use and placement of its Facilities across, along, below, in, over, through, or under, the
Franchise Area.
8.2 Renton’s Use of Franchise Area: This Franchise shall not prevent, prohibit, limit
or affect Renton’s use of the Franchise Area, consistent with this Franchise; or Renton’s
jurisdiction over the Franchise Area. The Parties agree that Renton reserves and retains all of
its statutory, inherent and other powers and franchise authority, as they exist or shall exist.
SECTION IX. Permits, Construction and Restoration
9.1 Free Passage of Traffic: Franchisee shall at all times maintain its Facilities within
the Franchise Area so as not to unreasonably interfere with the free passage of traffic,
pedestrians or the use and enjoyment of adjoining property. Franchisee shall at all times post
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and maintain proper barricades (if permitted by Law) and comply with all applicable Laws,
safety regulations and standards during such period of construction.
9.2 Permit Application Required: Except in the event of an emergency, Franchisee
shall first obtain all required documentation and approvals, if any, including permits from
Renton to perform Work on Franchisee’s Facilities within the Franchise Area. The permit
application shall contain detailed plans, maps and specifications showing the position, depth
and location of all such Facilities in relation to existing Franchise Area, collectively referred to as
the “Plans.” The Plans shall specify the class and type of material and equipment to be used,
manner of excavation, construction, installation, backfill, erection of temporary structures and
facilities, erection of permanent structures and facilities, traffic control, traffic turnouts and
road obstructions, and all other necessary information. Franchisee shall submit to Renton as-
built plans and, when available, digital facility location data in a format compatible with the
City’s geographic Information system. Such Work shall only commence upon the issuance of
required permits, if required, and payment of the associated fees, which permits shall not be
unreasonably withheld or delayed after submission of a complete application. Franchisee shall
further inform Renton of any time or date that Franchisee is performing Work within the
Franchise Area to allow Renton to inspect such work. Undergrounding Work within City streets
shall be accomplished through boring rather than open trenching whenever reasonably
feasible.
9.3 Boring Required: Work involving undergrounding of Franchisee’s facilities within
City streets shall be accomplished through boring rather than open trenching whenever
reasonably feasible. Franchisee will CCTV all Renton owned sewer and storm drain lines on the
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boring route following completion of the boring work and prior to activating the facility being
constructed to verify that these Renton owned lines were not damaged by the boring
work. Upon request from Franchisee, Renton may allow for other methods to meet the
requirement as may be approved by Renton as part of permitting.
9.4 Damage Repair: If Renton utilities are damaged by boring or trenching
Franchisee crews will promptly notify the appropriate Renton staff. Franchisee will be
responsible for excavating and shoring for the repair, and providing appropriate traffic control
measures. Renton maintenance staff will provide the appropriate repair couplings and piping
and perform the repair work. After the repair is complete Franchisee crews will back fill and
restore the surface. Franchisee shall reimburse Renton for all expenses incurred by Renton that
are directly related to the repair of any lines damaged by the boring activity.
9.5 Facility Placement: The Parties intend that the specific location of Facilities
within the Franchise Area (and similar facility-related matters of a specific nature requiring
detailed case-by-case analysis) is to be determined in accordance with applicable Laws
(including, without limitation, rights of appeal).
9.6 Lateral Support: Whenever Work on Facilities within the Franchise Area have
caused or contribute to a condition that appears to substantially impair or substantially impairs
the lateral support of the Franchise Area, Renton may direct Franchisee, at Franchisee’s sole
expense, to take such actions as are reasonably necessary within the Franchise Area to repair
and/or not impair the lateral support. In the event that Franchisee fails or refuses to take
prompt action, or if an emergency situation requires immediate action, Renton may enter the
Franchise Area and take any action necessary to protect the public, any Public Way, Public
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Property, and Right-of-Way, and Franchisee shall be liable to Renton for all costs, fees, and
expenses resulting from that necessary action. This provision shall survive the expiration,
revocation or termination of this Franchise.
9.7 Limits on Construction: No park, public square, golf course, street Rights-of-Way
or public place of like nature shall be bored, trenched, excavated or damaged by Franchisee if
there is a substantially equivalent alternative. The determination of there being a substantially
equivalent alternative shall be at the sole determination of Renton.
9.8 Bond Requirement: Before undertaking any of the Work authorized by this
Franchise, as a condition precedent to the Renton’s issuance of any permits, Franchisee shall,
upon the Renton’s request, furnish a bond executed by Franchisee and a corporate surety
authorized to operate a surety business in the State of Washington, in such sum as may be set
and approved by Renton as sufficient to ensure performance of Franchisee’s obligations under
this Franchise. Franchisee shall post a Performance Bond in the amount of twenty-five
thousand dollars ($25,000) that shall remain in effect for the term of this Franchise. The bond
shall be conditioned so that Franchisee shall observe all the covenants, terms and conditions
and shall faithfully perform all of the obligations of this Franchise, and to repair or replace any
defective work or materials discovered in the Franchise Area. The bond shall ensure the faithful
performance of Franchisee’s obligations under the Franchise, including, but not limited to,
Franchisee’s payment of any penalties, claims, liens, or fees due Renton that arise by reason of
the operation, construction, or maintenance of the Facilities within the Franchise Area.
Franchisee shall pay all premiums or other costs associated with maintaining the bond.
Additionally, if Renton determines that the Performance Bond is inadequate to ensure
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Franchisee’s performance of a project, Franchisee shall post any additional bonds required to
guarantee performance by Franchisee in accordance with the conditions of any permits and/or
the requirements of this Franchise. In lieu of a separate bond for routine individual projects
involving work in the Franchise Area, Franchisee may satisfy Renton’s bond requirements by
posting a single on-going performance bond in an amount approved by Renton.
9.9 Workmanship: All Work done by Franchisee or at Franchisee’s direction or on its
behalf, including all Work performed by contractors or subcontractors, shall be considered
Franchisee’s Work and shall be undertaken and completed in a workmanlike manner and in
accordance with the descriptions, plans and specifications Franchisee provided to Renton.
Franchisee’s activities (including work done at Franchisee’s direction or on its behalf) shall not
damage or interference with other franchises, licenses, utilities, drains or other structures, or
the Franchise Area, and shall not unreasonably interfere with public travel, park uses, other
municipal uses, adjoining property, and shall not endanger the safety of or injure persons and
property. Franchisee’s Work shall comply with all applicable Laws.
9.10 Material and Installation Methods: As a condition of receiving the privilege to
work within the Franchise Area, Franchisee shall assume full responsibility for using materials
and installation methods that are in full compliance with City of Renton standards and shall
verify this by the submittal of documentation of materials and testing reports when requested
by Renton. All costs for performing on-site testing, such as compaction tests, shall be borne by
Franchisee.
9.11 Damage During Work: In case of any damage caused by Franchisee, or by
Franchisee’s Facilities to Franchise Area, Franchisee agrees to repair the damage to conditions
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that meet or exceed requirements established by the Washington State Department of
Transportation, at its own cost and expense. Franchisee shall, upon discovery of any such
damage, immediately notify Renton. Renton will inspect the damage, and set a time limit for
completion of the repair. If Renton discovers damage caused by Franchisee to the Franchise
Area, Renton will give Franchisee notice of the damage and set a reasonable time limit in which
Franchisee must repair the damage. In the event Franchisee does not make the repair as
required in this section, Renton may repair the damage, to its satisfaction, at Franchisee’s sole
expense.
9.12 Member of Locator Service: Franchisee shall continuously be a member of the
State of Washington one number locator service under RCW 19.122, Underground Utilities, or
an approved equivalent, and shall comply with all applicable Laws.
9.13 Restoration Requirements: Franchisee shall after Work on any of Franchisee’s
Facilities within the Franchise Area, restore the surface of the Franchise Area and any other
property within the Franchise Area which may have been disturbed or damaged by such Work.
All restoration of Rights-of-Way, sidewalks and other improvements or amenities shall conform
to the City of Renton Standard Specifications for Road, Bridge and Municipal Construction and
the City of Renton’s Trench Restoration Standards in effect at that time. Restoration shall
include all landscaping, irrigation systems and trees. Renton shall have final approval of the
condition of the Franchise Area after restoration pursuant to applicable Laws, as they exist or
may be amended or superseded, provided that such provisions are not in conflict or
inconsistent with the express terms and conditions of this Franchise.
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9.14 Survey Monuments: All survey monuments which are disturbed or displaced by
Franchisee in its performance of any work under this Franchise shall be referenced and restored
by Franchisee, in accordance with WAC 332-120, (Survey Monuments – Removal or
Destruction), and other applicable Laws.
9.15 Failure to Restore: If it is determined that Franchisee has failed to restore the
Franchise Area in accord with this section, Renton shall provide Franchisee with written notice
including a description of actions Renton believes necessary to restore the Franchise Area. If
Franchisee fails to restore the Franchise Area in accord with Renton’s notice within thirty (30)
calendar days of that notice, Renton, or its authorized agent, may restore the Franchise Area at
Franchisee’s sole and complete expense. The privilege granted under this section shall be in
addition to others provided by this Franchise.
SECTION X. Coordination and Shared Excavations
10.1 Coordination: The Parties shall make reasonable efforts to coordinate any Work
that either party may undertake within the Franchise Area to promote the orderly and
expeditious performance and completion of such Work, and to minimize any delay or hindrance
to any construction work undertaken by themselves or utilities within the Franchise Area. At a
minimum, such efforts shall include reasonable and diligent efforts to keep the other party and
other utilities within the Franchise Areas informed of its intent to undertake Work. Franchisee
and Renton shall further each exercise its best efforts to minimize any delay or hindrance to any
construction work either may undertake within the Franchise Area. Any associated costs
caused by any construction delays to Renton or to any contractor working for Renton due to
Franchisee’s failure to submit and adhere to Franchisee’s plans and schedule in relocating or
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installing Franchisee facilities shall be the sole responsibility of Franchisee. Franchisee shall, at
Renton’s request, also attend construction meetings pertaining to performance of work within
the Franchise Area and shall designate a contact person to attend such meetings.
10.2 Joint Use Trenches: If Franchisee or Renton shall cause excavations to be made
within the Franchise Area, the party causing such excavation to be made shall afford the other,
upon receipt of a written request to do so, an opportunity to use such excavation, provided
that: (a) such joint use shall not unreasonably delay the work of the party causing the
excavation to be made; and (b) such joint use shall be arranged and accomplished on terms and
conditions satisfactory to both Parties.
10.3 Joint Use Policies: Renton may, during the Franchise Term, adopt policies with
respect to the Franchise Area which encourage joint use of utility facilities within the Franchise
Area. Franchisee shall cooperate with Renton and explore opportunities for joint use of utility
facilities within the Franchise Area that are consistent with applicable Laws and prudent utility
practices.
SECTION XI. Hazardous Materials
11.1 Written Approval Required: In maintaining its Facilities (including, without
limitation, vegetation management activities), Franchisee shall not apply any Hazardous
Substance, pesticide, herbicide, or other hazardous material within the Franchise Area without
prior written approval of Renton, provided however, Franchisee shall be permitted to use
Hazardous Substances that are commonly used in type of Facility contemplated herein,
including cleaning solvents, back-up batteries and fuel/diesel for a temporary generator for use
during emergencies. Renton will not unreasonably withhold Approval, but such application
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must be in conformance to the Aquifer Protection regulations of Renton. If Franchisee shall
first obtain Renton’s approval to apply a specific product in accordance with a defined
procedure on an ongoing basis throughout the Franchise Area, it shall not thereafter be
necessary for Franchisee to obtain Renton’s approval on each occasion such product is applied
in accordance with such procedure. Franchisee shall notify Renton of any accident by
Franchisee involving Franchisee’s use of Hazardous Substances within the Franchise Area.
11.2 Release of Hazardous Substance: Upon notice or discovery of a significant
release of any Hazardous Substance caused by Franchisee or expressly authorized by Franchisee
to occur upon the Franchise Area and Facilities covered by this Franchise, Franchisee shall
notify Renton within twenty-four (24) hours of discovery. If the encountered or suspected
Hazardous Substances are not the result of the acts or omissions of Franchisee, Renton shall, at
its own expense, determine if the material is hazardous, in accordance with applicable Laws. If
the material is found to be hazardous, Renton shall, at its own expense, if possible remove,
dispose, or otherwise handle such Hazardous Substances, as necessary, in accordance with
applicable Laws. If Hazardous Substances are removed, Renton also shall provide substitute
nonhazardous substance to replace the removed substance for Franchisee to use in its
operation, if necessary. Upon approval by Renton to proceed, Franchisee shall proceed with
the operations at its own cost, with no recourse against Renton for the cost of schedule delays
incurred due to the delay in operation. If the encountered or suspected Hazardous Substances
within the Franchise Area are the result of Franchisee’s acts or omissions, Renton’s
characterization of the substances involved and any removal, disposal, or other handling costs
incurred in connection with the removal, disposal, or handling of the hazardous substances will
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be at Franchisee’s sole expense. Franchisee shall be solely responsible for any expense or cost
related to environmental mitigation requirements imposed, by operation of applicable Laws or
otherwise.
SECTION XII. Emergency Work - Permit Waiver
12.1 Prompt Response Required: In the event of any emergency involving damaged
Franchisee Facilities located in or under the Franchise Area, or if Franchisee’s Facilities within
the Franchise Area pose an immediately endanger the property, life, health or safety of any
individual, Franchisee shall, upon receipt of notification from Renton of the existence of such
condition, immediately take those actions as are necessary to correct the dangerous condition.
12.2 Permit Deferred: If an emergency occurs that requires Franchisee’s immediate
action for the protection of Facilities, Renton’s property or any individual’s property, life, health
or safety, Franchisee may act immediately to correct the dangerous condition without first
obtaining any required permit so long as: (1) Franchisee notifies the Renton Fire & Emergency
Services Department through the dispatch system of the emergency; and (2) Franchisee informs
Renton’s permitting authority of the nature, location, and extent of the emergency, and the
work to be performed, prior to commencing the work if such notification is practical, or where
such prior notification is not practical, Franchisee shall notify Renton’s permitting authority on
the next business day; and (3) such permit is obtained by Franchisee as soon as practicable
following cessation of the emergency.
12.3 Public Service Obligations: Nothing in this section is intended, nor shall it be
construed, as a hindrance to Franchisee’s ability to take such actions as it deems necessary to
discharge its public service obligations in accordance with the laws of the State of Washington.
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Nothing in this section is intended, nor shall it be construed, as preventing Renton from
recovering from Franchisee, if otherwise so entitled in accordance with applicable law, any
extraordinary costs in responding to an emergency situation involving Franchisee’s Facilities.
SECTION XIII. Records of Installation
13.1 Future Construction Plans: Upon Renton’s request, Franchisee shall provide to
Renton copies of any plans prepared by Franchisee for potential improvements, relocations and
conversions to its Facilities within the Franchise Area; provided, however, any such plans so
submitted shall be for informational purposes only and shall not obligate Franchisee to
undertake any specific improvements within the Franchise Area, nor shall such plan be
construed as a proposal to undertake any specific improvements within the Franchise Area.
13.2 As-Built Drawings: Upon Renton’s request, and at no cost to Renton, Franchisee
shall provide to Renton copies of drawings, maps, and records in use by Franchisee showing the
location of its Facilities at specific locations within the Franchise Area. As to any such drawings
so provided, Franchisee does not warrant the accuracy of the drawings as such Facilities are
shown in their approximate location.
13.3 Design Locates: Upon Renton’s request, in connection with the design of any
Public Works Project, Franchisee shall verify the location of its underground Facilities within the
Franchise Area by excavating (e.g., pot holing), if necessary, at no expense to Renton. In the
event Franchisee performs such excavation, Renton shall not require any restoration of the
disturbed area in excess of restoration to the same condition as existed immediately prior to
the excavation.
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13.4 Disclosure to Third Parties: Any drawings and/or information concerning the
location of Franchisee's Facilities provided by Franchisee shall be used by Renton solely for
management of the Franchise Area. Renton shall take all prudent steps reasonably necessary to
prevent unnecessary disclosure or dissemination of such drawings, maps, records and/or
information to any third party without the prior notice to Franchisee, unless the third party is
an authorized governmental entity of any tier or a public records requestor.
13.5 Utility Locates: Notwithstanding the foregoing, nothing in this section is intended
(nor shall be construed) to relieve either party of their respective obligations arising under
applicable Laws with respect to determining the location of utility facilities.
SECTION XIV. Undergrounding Required for New Facilities
Consistent with RMC 4-6-090.C (Applicability), all new Facilities installed within the Franchise
Area during the Term of this Franchise shall be located underground, consistent with the RMC,
unless it is unfeasible in Renton’s estimation for it to be done; provided that installation of
wires, cables, conduits and similar equipment will be permitted and installed pursuant to the
provisions of any applicable Laws, and subject to and accordance with any applicable Tariffs on
file with the WUTC.
SECTION XV. Relocation of Franchisee Facilities
15.1 Relocation Required: Renton shall have prior and superior right to the use of the
Franchise Area for the construction, installation, maintenance and repair of its utilities and
capital improvement projects, and should any conflict arise with Renton facilities, Franchisee
shall, at its own cost and expense, conform to the utilities and capital improvement projects of
Renton. Whenever Renton undertakes (or causes to be undertaken) any public works
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improvement within the Franchise Area, and such public works improvement necessitates the
relocation of Franchisee’s then existing Facilities within the Franchise Area, Renton shall:
A. Provide Franchisee with reasonable prior notice of Renton’s intent to initiate a
public works improvement, and if applicable, written notice requesting such
relocation; and
B. Provide Franchisee with copies of pertinent portions of Renton’s plans and
specifications for such public works improvement.
15.2 Franchisee Relocation Plans: After receipt of such notice and such plans and
specifications, Franchisee shall submit the Franchisee plan drawings for the relocation of the
Franchisee Facilities to Renton within a reasonable and agreed upon time in advance of the
preparation of Renton’s final plans and specifications for incorporation into Renton’s
construction plans. Franchisee shall complete the relocation work in a reasonable and agreed
upon time period to prevent delay to Renton’s project. Franchisee shall relocate such Facilities
within the Franchise Area at no charge to Renton. The relocation completion date will be
included in Renton’s written request for said relocation to Franchisee. Franchisee shall be solely
responsible for any associated cost caused by any construction delays to Renton’s project due
to Franchisee’s failure to comply with Franchisee’s plans and schedule in relocating or installing
Franchisee Facilities.
15.3 Emergency Relocation of Facilities: In the event an emergency posing a threat to
public safety or welfare requires the relocation of Franchisee’s Facilities within the Franchise
Area, Renton shall give Franchisee notice of the emergency as soon as reasonably practicable.
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Upon receipt of notice, Franchisee shall respond as soon as reasonably practicable to relocate
the affected Facilities, at Franchisee’s sole expense.
15.4 Third Party Construction: Whenever any person or entity, other than Renton,
requires the relocation of Franchisee’s Facilities to accommodate the work of such person or
entity within the Franchise Area; or, Renton requires any third party to undertake work (other
than work undertaken at Renton’s cost and expense) within the Franchise Area and such work
requires the relocation of Franchisee’s Facilities within the Franchise Area, Franchisee may
condition such relocation to require such person or entity to make payment to Franchisee, at a
time and upon terms acceptable to Franchisee for any and all costs and expenses incurred by
Franchisee in the relocation of Franchisee’s Facilities.
15.5 Third Party Construction of City Identified Project: Any condition or requirement
imposed by Renton upon any third party (including, without limitation, any condition or
requirement imposed pursuant to any contract or in conjunction with approvals or permits
obtained pursuant to any zoning, land use, construction or other development regulation)
which requires the relocation of Franchisee’s Facilities within the Franchise Area, then
Franchisee shall relocate its Facilities; provided, however, in the event Renton reasonably
determines and notifies Franchisee that the primary purpose of imposing such condition or
requirement upon such third party is to cause or facilitate the construction of a Public Works
Project to be undertaken within a segment of the Franchise Area on Renton’s behalf and
consistent with Renton’s Capital Investment Plan; Transportation Improvement Program; or the
Transportation Facilities Program, then only those costs and expenses incurred by Franchisee in
reconnecting such relocated Facilities with Franchisee’s other Facilities shall be paid to
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Franchisee by such third party, and Franchisee shall otherwise relocate its Facilities within such
segment of the Franchise Area in accordance with subsection 15.1.
15.6 Alternatives: As to any relocation of Franchisee’s Facilities whereby the cost and
expense is to be borne by Franchisee, Franchisee may, after receipt of written notice requesting
such relocation, submit in writing to Renton alternatives to relocation of its Facilities. Upon
Renton’s receipt from Franchisee of such written alternatives, Renton shall evaluate such
alternatives and shall advise Franchisee in writing if one or more of such alternatives are
suitable to accommodate the work which would otherwise necessitate relocation of
Franchisee’s Facilities. In evaluating such alternatives, Renton shall give each alternative
proposed by Franchisee fair consideration with due regard to all facts and circumstances which
bear upon the practicality of relocation and alternatives to relocation. If Renton determines
that such alternatives are not appropriate, Franchisee shall relocate its Facilities as provided in
subsection 15.1.
15.7 Non-Franchise Area: Nothing shall require Franchisee to bear any cost or
expense in connection with the location or relocation of any Facilities existing under benefit of
easement or other rights not arising under this Franchise.
15.8 Indemnity for Delay: Franchisee shall indemnify, hold harmless, and pay the
costs of defending Renton against any and all actions, claims, damages, liabilities, or suits for
delays on Renton’s construction projects to the extent caused by Franchisee’s failure to remove
or relocate it Facilities in a timely manner, though Franchisee shall not be liable for damages
due to delays that were out of Franchisee’s reasonable or expected control.
SECTION XVI. Abandonment and Discontinuance of Franchisee’s Facilities
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16.1 Notification: Franchisee shall notify Renton of any abandonment or cessation of
use of any of its Facilities within sixty (60) calendar days after such abandonment or cessation
of use. Any plan for abandonment or removal of Franchisee’s Facilities within the Franchise
Area must be first approved by the Administrator, and all necessary permits must be obtained
prior to such Work.
16.2 Removal: In the event of Franchisee’s abandonment or permanent cessation of
use of any portion of its Facilities, or any portion of the Franchised Area, Franchisee shall,
within one hundred and twenty (120) calendar days after the abandonment or permanent
cessation of use, remove the Facilities at Franchisee’s sole expense. However, with Renton’s
express written consent, Franchisee may, at Franchisee’s sole cost and expense, secure the
Facilities in such a manner as to cause it to be as safe as is reasonably possible, by removing all
lines, conduits and appurtenances, in compliance with all Laws, and abandon them in place,
provided that any above-ground Facilities shall be removed at Franchisee’s sole expense.
16.3 Restoration: In the event of the removal of all or any portion of the Facilities, to
the extent reasonably possible, Franchisee shall restore the Franchise Area to it pre-installation
condition, reasonable wear and tear excepted. Such restoration work shall be done at
Franchisee’s sole cost and expense and to Renton’s reasonable satisfaction. If Franchisee fails
to remove or secure the Facilities and/or fails to restore the premises or take such other
mutually agreed upon action, Renton may, after reasonable notice to Franchisee, remove the
Facilities, restore the premises or take such other action as is reasonably necessary at
Franchisee’s sole expense and Renton shall not be liable for any damages, losses or injuries.
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This remedy shall not be deemed to be exclusive and shall not prevent Renton from seeking a
judicial order directing Franchisee to remove its Facilities.
16.4 Administrative or Abandonment Fees: Renton’s consent to Franchisee’s
abandonment of Facilities in place shall not relieve Franchisee of the obligation and/or costs to
remove, alter or re-secure such Facilities in the future in the event it is reasonably determined,
as adjudged in Renton’s sole discretion, that removal, alteration or re-securing the Facilities is
necessary or advisable for the health, safety, necessity and/or convenience of the public, in
which case Franchisee shall perform such work its sole expense.
16.5 Survival of Provisions: The Parties expressly agree that the provisions of this
section shall survive the termination, expiration, or revocation of this Franchise.
SECTION XVII. Termination, Violations, and Remedies
17.1 Termination: If the Franchise Term expires and is not renewed, this Franchise
shall be terminated as of the expiration date.
17.2 Termination by Breach: If Franchisee materially breaches or otherwise fails to
perform, comply with any of the terms and conditions of this Franchise, or fails to maintain any
required license, permit or approval, and fails to cure such breach or failure within thirty (30)
calendar days of receiving written notice from Renton specifying with reasonable particularity
the nature of any such alleged breach or failure, or, if not reasonably capable of being cured
within thirty (30) calendar days, within such other reasonable period of time as the Parties may
agree upon, subject to the terms and conditions of Sections XVIII and XIX below, Renton may
terminate this Franchise.
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17.3 City Council Termination: This Franchise shall not be terminated during the first
five (5) years of the Franchise Term. Thereafter, this Franchise may only be terminated by
Renton by a majority vote of the City Council determining that the termination of this Franchise
is necessary to serve the public interest by using the Franchise Area for public purposes, and
after at least twelve (12) months’ prior written notice to Franchisee and an opportunity to be
heard. Renton shall use reasonable efforts to assist Franchisee in relocating Franchisee’s
Facilities to a mutually agreeable location on other property owned by Renton or in which
Renton has a right of way interest, and allow Franchisee to install temporary or permanent
equipment.
17.4 Discontinue Operations: If the Franchise is terminated pursuant to subsection
17.2, Franchisee shall immediately discontinue operation of Facilities through the Franchise
Area. In such circumstances, either party may invoke the dispute resolution provisions in
Section XVIII. Alternatively, either party may elect to seek relief directly in Superior Court, in
which case the dispute resolution requirements shall not be applicable. Once Franchisee’s
privilege has terminated, Franchisee shall comply with Franchise provision regarding removal
and/or abandonment of Facilities.
17.5 Renton Retains Right for Action: Renton’s failure to exercise a particular remedy
at any time shall not waive Renton’s right to terminate, assess penalties, or assert any equitable
or legal remedy for any future breach or default by Franchisee.
17.6 Franchisee Liability and Obligation: Termination shall not release Franchisee
from any liability or obligation with respect to any matter occurring prior to such termination,
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and shall not release Franchisee from any obligation to remove and secure its Facilities and to
restore the Franchise Area.
17.7 Injunctive Relief: The Parties acknowledge that the covenants set forth in this
Franchise are essential to this Franchise, and, but for the mutual agreements of the Parties to
comply with such covenants, the Parties would not have entered into this Franchise. The
Parties further acknowledge that they may not have an adequate remedy at law if the other
party violates such covenant. Therefore, in addition to any other rights they may have, the
Parties shall have the right to obtain in any court of competent jurisdiction injunctive relief to
restrain any breach or threatened breach, or to specifically enforce any of the Franchise
covenants should the other party fail to perform them.
17.8 Renton’s Remedies: In addition to the terms of this Franchise, or rights that
Renton possesses at law or equity, Renton reserves the right to apply any of the following
remedies, alone or in combination, in the event Franchisee violates any material provision of
this Franchise. The remedies provided for in this Franchise are cumulative and not exclusive;
the exercise of one remedy shall not prevent the exercise of another or any rights of Renton at
law or equity.
17.9 Franchisee’s Termination: Franchisee may terminate this Franchise upon
delivering at least thirty (30) calendar days’ prior written notice to Renton if Franchisee’s
Facilities are interfered with by third parties, if Franchisee loses any permit or approval
necessary to maintain the Facilities through no fault of its own, or if Franchisee determines,
after the first five (5) years of the Franchise Term, that its Facilities or the Franchise Area are no
longer technologically feasible for its network operations.
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SECTION XVIII. Dispute Resolution
18.1 Notice of Default: If there is any alleged default as to performance under this
Franchise, Renton shall notify Franchisee in writing, stating with reasonable specificity the
nature of the alleged default. Within ten (10) business days of its receipt of such notice,
Franchisee shall provide written response to Renton acknowledging receipt of such notice and
stating Franchisee’s response. Franchisee has thirty (30) calendar days (“cure period”) from the
date of receiving notice to:
A. Respond to Renton, contesting Renton’s assertion(s) as to the dispute or any alleged
default and requesting a meeting in accordance with subsection 18.2, or;
B. Cure the alleged default, or;
C. Notify Renton if Franchisee cannot cure the alleged default within thirty (30)
calendar days, due to the nature of the default. Notwithstanding such notice,
Franchisee shall promptly take all reasonable steps to begin to cure the alleged
default and notify Renton in writing and in detail as to the actions that will be taken
by Franchisee and the projected completion date. In such case, Renton may set a
meeting in accordance with subsection 18.2.
18.2 Meeting: If any alleged default is not cured or if a subsection 18.1 meeting is
requested, Renton shall promptly schedule a meeting between the Parties to discuss the
alleged default. Renton shall notify Franchisee of the meeting in writing and the meeting shall
take place not less than ten (10) business days after Franchisee’s receipt of notice of the
meeting. Each Party shall appoint a representative who shall attend the meeting, represent
their party’s interests, and who shall exercise good faith to reach an agreement on any alleged
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default and/or any corrective action to be taken. Any dispute (including any dispute concerning
the existence of or any corrective action to be taken to cure any alleged default) that is not
resolved within ten (10) business days following the conclusion of the meeting shall be referred
by the Parties’ representatives in writing to the Parties’ senior management for resolution. If
senior management is unable to resolve the dispute within twenty (20) calendar days of such
referral (or such other period as the Parties may agree upon), each Party may pursue resolution
of the dispute through Section XIX, Arbitration, of this Franchise. All negotiations pursuant to
these procedures for the resolution of disputes shall be confidential and shall be treated as
compromise and settlement negotiations for purposes of the state and federal rules of
evidence.
18.3 Additional Resolution Options: If, at the conclusion of the steps provided for in
subsections 18.1 and 18.2 above, Renton and Franchisee are unable to settle the dispute or
agree upon the existence of a default or the corrective action to be taken to cure any alleged
default, Renton or Franchisee (as Franchisee may have authority to do so) may:
A. Take any enforcement or corrective action provided for by Law, including the city
code; provided such action does not conflict with this Franchise’s provisions, and/or;
B. Demand arbitration, pursuant to Section XIX below, for disputes arising out of or
related to Sections III, Grant of Franchise (or such other sections with respect to the
existence of conflicts or inconsistencies with the express terms and conditions of this
Franchise and any applicable Laws); XIII, Records of Installation; XIV,
Undergrounding of Facilities (except as preempted by WUTC authority); and XV,
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Relocation of Franchisee Facilities (excluding project delay claims exceeding
$30,000) of this Franchise (the “Arbitration Claims”), and/or;
C. By ordinance, declare an immediate forfeiture of this Franchise for a breach or
default of any material, non-Arbitration Claims, obligations under this Franchise
and/or;
D. Take any action to which it is entitled under this Franchise or any applicable Laws.
18.4 Continuation of Obligations: Unless otherwise agreed by Renton and Franchisee
in writing, Renton and Franchisee shall, continue to perform their respective obligations under
this Franchise during the pendency of any dispute.
SECTION XIX. Arbitration
19.1 Rules and Procedures: The Parties agree that any dispute, controversy, or claim
arising out of or relating to Arbitration Claims, shall be referred for resolution to the American
Arbitration Association in accordance with the rules and procedures in force at the time of the
submission of a request for arbitration.
19.2 Discovery: The arbitrators shall allow appropriate discovery to facilitate a fair,
speedy and cost-effective resolution of the dispute(s). The arbitrators shall reference the
Washington State Rules of Civil Procedure then in effect in setting the scope and timing of
discovery. The Washington State Rules of Evidence shall apply. The arbitrators may enter a
default decision against any Party who fails to participate in the arbitration proceedings.
19.3 Compensatory Damages: The arbitrators may award compensatory damages,
including consequential damages. Such damages may include, but shall not be limited to: all
costs and expenses of materials, equipment, supplies, utilities, consumables, goods and other
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items; all costs and expenses of any staff; all costs and expenses of any labor (including, but not
limited to, labor of any contractors and/or subcontractors); all pre-arbitration costs and
expenses of consultants, attorneys, accountants, professional and other services; and all taxes,
insurance, interest expenses, overhead and general administrative costs and expenses, and
other costs and expenses of any kind incurred in connection with the dispute. The arbitrator
may award equitable relief in those circumstances where monetary damages would be
inadequate.
19.4 Award: Any award by the arbitrators shall be accompanied by a written opinion
setting forth the findings of fact and conclusions of law relied upon in reaching the decision.
The award rendered by the arbitrators shall be final, binding and non-appealable, and judgment
upon such award may be entered by any court of competent jurisdiction.
19.5 Each Party’s Costs: Except as provided in subsection 19.7 below, each Party shall
pay the fees of its own attorneys, expenses of witnesses, and all other expenses and costs in
connection with the presentation of such Party’s case including, without limitation, the cost of
any records, transcripts or other things used by the Parties for the arbitration, copies of any
documents used in evidence, certified copies of any court, property or city documents or
records that are placed into evidence by a Party.
19.6 Arbitration Costs: Except as provided in subsection 19.7 below, the remaining
costs of the arbitration, including without limitation, fees of the arbitrators, costs of records or
transcripts prepared for the arbitrator's use in the arbitration, costs of producing the
arbitrator’s decision and administrative fees shall be borne equally by the Parties.
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19.7 Costs for Multiple Arbitrations: Notwithstanding the foregoing subsections 19.5
and 19.6, in the event either Party is found during the term of this Franchise to be the
prevailing party in any two (2) arbitration proceedings brought by such Party pursuant to this
Section XIX, then such Party shall be entitled to recover all reasonably incurred Costs, including
attorney fees, for any subsequent arbitration brought by them in which they are found to be
the prevailing party.
19.8 Transcript Costs: In the event a Party makes a copy of an arbitration proceeding
transcript for its use in writing a post-hearing brief, or an arbitration decision copy to append to
a lawsuit to reduce the award to judgment, etc., then that Party shall bear the cost, except to
the extent such cost might be allowed by a court as court costs.
SECTION XX. Alternative Remedies
No provision of this Franchise shall be deemed to bar the right of Renton or Franchisee to seek
or obtain judicial relief from a violation of any Franchise provision or any rule, regulation,
requirement or directive promulgated for non-Arbitration Claims. Neither the existence of
other Franchise remedies nor the use of such remedies shall bar or limit the right of Renton or
Franchisee to recover monetary damages for violations by the other Party, or to seek and
obtain judicial enforcement of the other Party’s obligations by means of specific performance,
injunctive relief or mandate, or any other remedy at law or in equity.
SECTION XXI. Amendments to Franchise
This Franchise may only be amended by written instrument, signed by the Parties, specifically
stating that it is an amendment to this Franchise and is approved and executed in accordance
with State of Washington laws. Without limitation, and unless required by any Laws, this
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Franchise shall govern and supersede and shall not be altered, limited, supplemented or
otherwise amended by any permit, approval, license, agreement or other document required
by or obtained from Renton in conjunction with Franchisee’s exercise or failure to exercise any
and all benefits, privileges, obligations or duties in and under this Franchise, unless such permit,
approval, license, agreement or other document specifically:
A. References this Franchise; and
B. States that it supersedes this Franchise to the extent it contains terms and
conditions which alter, limit, supplement or otherwise amend the terms and
conditions of this Franchise. In the event of any conflict or inconsistency between
the provisions of this Franchise and the provisions of any such permit, approval,
license, agreement or other document, except as expressly required by Laws and/or
superseded by such permit, approval, license, agreement or other document, the
Franchise provisions shall control.
SECTION XXII. Indemnification
22.1 Renton: In Sections XXII and XXIII, “Renton” means the City of Renton, and its
elected officials, agents, employees, officers, representatives, consultants (of any level), and
volunteers.
22.2 Indemnification by Franchisee: Franchisee shall indemnify, defend, not bring suit
against, and hold harmless Renton, from and against any and every third party action, claim,
cost, damage, death, expense, harm, injury, liability, or loss of any kind, in law or in equity, to
persons or property, including reasonable attorneys’ and experts’ fees and/or costs incurred by
Renton in its defense, to the extent caused by any negligent act or omission or willful
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misconduct by Franchisee, its employees, contractors, agents and representatives, or to the
extent such claims arise out of Franchisee’s Work or activities within the Franchise Area,
including the reasonable costs of assessing such damages and any liability for costs of
investigation, abatement, correction, cleanup, fines, penalties, or other damages arising under
any Laws, including, but not limited to, Environmental Laws, and any action, claim, cost,
damage, death, expense, harm, injury, liability, or loss, to persons or property which is caused
by, in whole or in part, and only to the extent of, the willfully tortious or negligent acts or
omissions of Franchisee or its agents, contractors (of any tier), employee’s, representatives or
trainee’s related to Franchisee’s granted Franchise privileges. If any action or proceeding is
brought against Renton by reason of any damage or injury, Renton shall (i) cause written notice
to be given unto Franchisee, (ii) give all reasonably requested assistance in defense or
settlement of such claim at Franchisee’s expense, and (iii) grant Franchisee the right to control
the defense or settlement of such claims. The terms of this section shall not require Franchisee
to indemnify Renton against and hold harmless Renton from claims, demands or suits based
upon Renton’s negligent or willful conduct, and provided further that if the claims or suits are
caused by or result from the concurrent negligence of (a) the Franchisee’s agents, officers, or
employees and (b) Renton, this provision with respect to claims or suits based upon such
concurrent negligence shall be valid and enforceable only to the extent of Franchisee’s
negligence or the negligence of Franchisee’s agents or employees except as limited in this
Franchise.
22.3 Environmental Indemnification: Franchisee shall indemnify, defend, not bring
suit against, and save Renton harmless from and against any and every third party action, claim,
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cost, damage, death, expense, harm, injury, liability, or loss, either at law or in equity, to
persons or property, including, but not limited to, costs and reasonable attorneys’ and experts’
fees incurred by Renton, to the extent caused by: (a) Franchisee’s breach of any Environmental
Laws or Laws applicable to the Facilities, or (b) from any release of a hazardous substance on or
from the Facilities, or (c) other activity related to this Franchise by Franchisee. This indemnity
includes, but is not limited to, (a) liability for a governmental agency’s costs of removal or
remedial action for Hazardous Substances; (b) damages to natural resources caused by
Hazardous Substances, including the reasonable costs of assessing such damages; (c) liability for
any other person’s costs of responding to Hazardous Substances; (d) liability for any
investigation, abatement, correction, cleanup, costs, fines, penalties, or other damages arising
under any Laws; and (e) liability for personal injury, property damage, or economic loss arising
under any statutory or common-law theory or Laws.
22.4 Title 51 Waiver: Franchisee’s indemnification obligations pursuant to this section
shall include assuming potential liability for actions brought by Franchisee’s own employees
and the employees of Franchisee's agents, representatives, contractors (of any tier) even
though Franchisee might be immune under RCW Title 51 from direct suit brought by such
employees. It is expressly agreed and understood that this assumption of potential liability for
actions brought by the aforementioned persons is limited solely to claims against Renton
arising by virtue of Franchisee’s exercise of the privileges set forth in this Franchise. The
obligations of Franchisee under this section have been mutually negotiated by the Parties, and
Franchisee acknowledges that Renton would not enter into this Franchise without Franchisee’s
waiver of immunity. To the extent required to provide this indemnification and this
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indemnification only, Franchisee waives its immunity under Title 51 RCW as provided in RCW
4.24.115 (Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc.,…).
22.5 Real Estate Indemnity: Should a court of competent jurisdiction determine that
this Franchise is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability
for negligence relative to construction, alteration, improvement, etc.,…), as it exists or may be
amended, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of Franchisee, its
officers, officials, employees, and volunteers and/or the contractor, or Renton, its elected
officials, officers, officials, employees, and volunteers, and or the contractor, the party’s liability
shall be only to the extent of the party’s negligence.
22.6 Notice: In the event any matter for which Renton intends to assert its rights
under this section is presented to or filed with Renton, Renton shall promptly notify Franchisee
and Franchisee shall have the privilege, at its election and at its sole costs and expense, to settle
and compromise such matter as it pertains to Franchisee’s responsibility to indemnify, defend
and hold harmless Renton. In the event any suit or action is started against Renton based upon
any such matter, Renton shall likewise promptly notify Franchisee, and Franchisee shall have
the privilege, at its election and at its sole cost and expense, to settle and compromise such suit
or action, or defend the same at its sole cost and expense, by attorneys of its own election, as it
pertains to Franchisee’s responsibility to indemnify, defend and hold harmless Renton.
22.7 Recovery of City Costs: In the event that Renton is required to defend a “suit or
action” as referenced in subsection 22.2 and Renton is determined to be without fault for the
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claim or demand giving rise to such "suit or action,” Franchisee shall reimburse Renton for a
percentage of Renton’s total defense costs. The percentage of Renton’s total defense costs to
be reimbursed shall be a percentage equal to the percentage (if any) of fault attributable to
Franchisee for the claim or demand giving rise to such “suit or action.”
22.8 Survival: The provisions of this section shall survive the expiration or termination
of this Franchise if the basis for any such claim, demand, suit or action as referenced in
subsection 25.2 occurred during the Franchise Term.
22.9 Negotiated: THE PARTIES HAVE SPECIFICALLY NEGOTIATED SECTION XXII,
INDEMNIFICATION.
SECTION XXIII. Insurance
23.1 Insurance Required: Franchisee shall procure and maintain for the duration of
the Franchise, insurance, or provide evidence of self-insurance, against all claims for injuries to
persons or damages to property which may arise from or in connection with the exercise of the
privileges granted by Franchise to Franchisee. Franchisee shall provide to Renton an insurance
certificate, and/or a certificate of self-insurance, together with an endorsement on the general
and automotive liability policies, naming Renton as an additional insured upon Franchisee’s
acceptance of this Franchise, and such insurance certificate shall evidence the following
minimum coverages and limits, which limits may be satisfied with the combination of primary
and excess liability insurance policies:
A. Commercial general liability insurance, including but not limited to, blanket
contractual, property damage, operations, explosions and collapse hazard,
underground hazard (XCD) and products completed hazard, with limits not less than
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five million dollars ($5,000,000) for each occurrence and with limits not less than
five million dollars ($5,000,000) in the aggregate for bodily injury or death to each
person, property damage, or any other type of loss;
B. Automobile liability for owned, non-owned and hired vehicles with a limit of two
million dollars ($2,000,000) for each person and two million dollars ($2,000,000) for
each accident;
C. Workers’ compensation within statutory limits consistent with the Industrial
Insurance laws of the State of Washington; and
D. Pollution legal liability shall be in effect throughout the entire Franchise Term, with a
limit not less than five million dollars ($5,000,000) for each occurrence, and in the
aggregate to the extent such coverage is reasonably available in the marketplace for
any pollution condition or occurrence.
23.2 Claims Made Basis: If coverage is purchased on a “claims made” basis, then
Franchisee warrants continuation of coverage, either through policy renewals or the purchase
of an extended discovery period, if such extended coverage is available, for not less than three
(3) years from the date of termination of this Franchise and/or conversion from a “claims
made” form to an “occurrence” coverage form.
23.3 Deductibles: All deductibles shall be the sole responsibility of Franchisee. The
insurance certificate required by this section shall contain a clause stating that coverage shall
apply separately to each insured against whom claim is made or suit is brought, except with
respect to the aggregate limits of the insurer’s liability.
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23.4 Additional Insured: Renton, its officers, officials, employees, agents and
volunteers shall be named as an additional insured on the commercial general liability and
automobile liability insurance policies, as respects to work performed by or on behalf of
Franchisee and the endorsement naming Renton as additional insured shall be indicated on the
Certificate of Insurance or certification of self-insurance.
23.5 Primary Insurance: Franchisee’s insurance shall be primary insurance with
respect to Franchisee’s negligence. Any insurance maintained by Renton shall be in excess of
Franchisee’s insurance and shall not contribute with it. Franchisee shall give Renton thirty (30)
calendar days’ prior written notice by certified mail, return receipt requested, of cancellation in
coverage.
23.6 Cancellation: In addition to the coverage requirements set forth in this section,
the certificate of insurance shall contain a general endorsement that the above described
policies will not be canceled before the expiration date thereof, without the issuing company
endeavoring to mail thirty (30) calendar days’ prior written notice to the certificate holder. In
the event of cancellation or a decision not to renew, Franchisee shall obtain and furnish to
Renton evidence of replacement insurance policies meeting the requirements of this Section
before the cancellation date.
23.7 Certificates and Endorsements: Franchisee shall furnish Renton with certificates
of insurance evidencing the coverage or self-insurance required by this section upon
acceptance of this Franchise. The certificates and endorsements shall be signed by a person
authorized by the insurer to bind coverage on its behalf and must be received by Renton prior
to the commencement of any Work.
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23.8 Separate Coverage: Franchisee’s insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is brought,
except with respects to the limits of the insurer’s liability.
23.9 Self-Insurance: In addition to the foregoing insurance /self-insurance
requirements, Franchisee may also insure or self-insure against additional risks in such amounts
as are consistent with prudent utility practices. Franchisee shall, upon request, provide Renton
with sufficient evidence that such self-insurance is being so maintained.
23.10 Survival: The indemnity and insurance provisions under Sections XXII and XXIII
shall survive the termination of this Franchise and shall continue for as long as Franchisee’s
Facilities remain in or on the Franchise Area or until the Parties execute a new Franchise that
modifies or terminates these indemnity or insurance provisions.
SECTION XXIV. Discrimination Prohibited
In connection with this Franchise, including and not limited to all Work, hiring and employment,
neither Franchisee, nor its employees or representatives, shall discriminate on the basis of race,
color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age
(except minimum age and retirement provisions), honorably discharged veteran or military
status, or the presence of any sensory, mental or physical handicap, unless based upon a bona
fide occupational qualification in relationship to hiring and employment, in employment or
application for employment or in the administration of the delivery of services or any other
benefits under this Franchise. Franchisee shall comply fully with all applicable Laws that
prohibit such discrimination. Franchisee shall endeavor to include a copy of this language, or
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language designed to achieve the same intent and purpose, in its vendor agreements for
contractors working on behalf of Franchisee within the Franchise Area.
SECTION XXV. Notice
25.1 Whenever notice to or notification by any party is required, that notice shall be
in writing and directed to the recipient at the address set forth below, unless written notice of
change of address is provided to the other Party. Any notice or information required or
permitted to be given to the Parties under this Franchise may be sent to following Addresses
unless otherwise specified:
City Address:
City of Renton
Administrator, Public Works Department
1055 South Grady Way
Renton, WA 98055
Phone: (425) 430-7311
Company Address:
T-Mobile USA, Inc.
12920 SE 38th Street
Bellevue, WA 98006
Attention: Lease Compliance
Site No: SE04631E
25.2 If the date for making any payment or performing any act is a legal holiday,
payment may be made or the act performed on the next succeeding business day which is not a
legal holiday.
25.3 The Parties may change the address and representative by providing written
notice of such change by accepted e-mail or certified mail. All notices shall be deemed
complete upon actual receipt or refusal to accept delivery. Facsimile or a .pdf e-mailed
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transmission of any signed original document and retransmission of any signed facsimile
transmission shall be the same as delivery of an original document.
SECTION XXVI. Miscellaneous
26.1 As Is: Franchisee’s agrees and accepts the Franchise Area in an “as is” condition.
Franchisee agrees that Renton has never made any representations, implied or express
warranties, or guarantees as to the suitability, security or safety of the location of Franchisee’s
Facilities or the Franchise Area, or possible hazards or dangers arising from other uses or users
of the Franchise Area, Rights-of Way, Public Property, and Public Ways including any use by
Renton, the general public, or by other utilities. As to Renton and Franchisee, Franchisee shall
remain solely and separately liable for the Work, function, testing, maintenance, replacement
and/or repair of the Facilities or other activities permitted by this Franchise.
26.2 Assignees and Successors: This Franchise and all of the terms and provisions shall
be binding upon and inure to the benefit of the Parties’ respective successors and assignees.
26.3 Assignment: Franchisee may not assign or transfer this Franchise without the
written consent of the City Council of Renton, which consent shall not be unreasonably
withheld. Notwithstanding anything to the contrary herein, Franchisee may, without consent,
but with notice to Renton within thirty (30) calendar days of such assignment, assign this
Franchise to an affiliated entity or to an entity that acquires more than fifty-percent (50%) of
Franchisee’s assets in the market (as that term is defined by the Federal Communications
Commission) where the Franchise Area is located. Any assignee or transferee shall, at least
thirty (30) calendar days prior to the date of any assignment or transfer, file written notice of
the assignment or transfer with Renton, together with its written acceptance of all of the
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Franchise terms and conditions. Franchisee shall have the privilege, without such notice or
such written acceptance, to mortgage its benefits and privileges in and under this Franchise to
the trustee for its bondholders. The Franchise terms and conditions shall be binding upon the
Parties' respective assigns and successors.
26.4 Attorneys’ Fees: If a suit or other action is instituted in connection with any
controversy arising out of this Franchise, the prevailing party shall be entitled to recover all of
its Costs, including such sum as the Court may judge as reasonable for attorneys' fees, costs,
expenses and attorneys' fees upon appeal of any judgment or ruling.
26.5 Conflicts: If there is a conflict between this and any previous agreement between
the Parties with respect to the Franchise Area, the terms of this Franchise shall supersede the
terms of the previous agreement.
26.6 Contractors (of any tier): Franchisee’s Contractors may act on Franchisee’s behalf
to the extent that Franchisee permits its Contractors to do so. Franchisee is responsible for
ensuring that Franchisee’s Contractors have every obligation, duty and responsibility that
Franchisee has in discharging its duties related to this Franchise Agreement.
26.7 Eminent Domain: This Franchise shall not preclude a governmental body from
acquiring the Franchise Area by lawful condemnation. In determining the Facilities’ value, no
value shall be attributed to the right to occupy the Franchise Area.
26.8 Force Majeure: In the event that Franchisee is prevented or delayed in the
performance of any of its obligations under this Franchise by reason(s) beyond the reasonable
control of Franchisee, then Franchisee’s performance shall be excused during the Force
Majeure occurrence. Upon removal or termination of the Force Majeure occurrence
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Franchisee shall promptly perform the affected obligations in an orderly and expedited manner
under this Franchise or procure a substitute for such obligation or performance that is
satisfactory to Renton. Franchisee shall not be excused by mere economic hardship or by
misfeasance or malfeasance of its directors, officers or employees. Events beyond Franchisee’s
reasonable control include, but are not limited to, Acts of God, war, acts of domestic terrorism
or violence, civil commotion, labor disputes, strikes, earthquakes, fire, flood or other casualty,
shortages of labor or materials, government regulations or restrictions and extreme weather
conditions. Franchisee shall use all commercially reasonable efforts to eliminate or minimize
any delay caused by a Force Majeure Event.
26.9 Intentionally Omitted
26.10 Franchisee’s Acceptance: Renton may void this Franchise Ordinance if Franchisee
fails to file its unconditional acceptance of this Franchise within thirty (30) calendar days from
the final passage of same by the Renton City Council. Franchisee shall file this acceptance with
the City Clerk of the City of Renton.
26.11 Governing Law: This Franchise shall be made in and shall be governed by and
interpreted in accordance with the laws of the State of Washington.
26.12 Jurisdiction and Venue: Any lawsuit or legal action brought by any party to
enforce or interpret this Franchise or any of its terms or shall be in the United States District
Court for the Western District of Washington or in the King County Superior Court for the State
of Washington at the Maleng Regional Justice Center, Kent, Washington.
26.13 No Duty by Renton: This Franchise neither creates any duty by Renton nor any of
its elected officials, agents, employees or representatives, and no liability arises from any action
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or inaction by Renton or any of its elected officials, agents, employees or representatives in the
exercise of their powers or authority. Renton is not required to inspect or guarantee
Franchisee’s Work. This Franchise is not intended to acknowledge, create, imply or expand any
duty or liability of Renton with respect to any function in the exercise of its police power or for
any other purpose. Any duty that may be deemed to be created in Renton by this Franchise
shall be deemed a duty to the general public and not to any specific party, group or entity.
26.14 Notice of Tariff Changes: Franchisee shall, when making application for any
changes in tariffs affecting the provisions of the Franchise, notify Renton in writing of the
application and provide Renton with a copy of the submitted application within five (5) calendar
days of filing with the WUTC. Franchisee shall further provide Renton with a copy of any actual
approved tariff(s) affecting the provision of this Franchise.
26.15 Other Obligations: This Franchise shall not alter, change or limit Franchisees
obligations under any other agreement or its obligations as it relates to any other property or
endeavor.
26.16 Renton’s Police Powers: Nothing in this Franchise shall diminish, or eliminate, or
be deemed to diminish or eliminate that governmental or police powers of Renton, including
the right to create new Laws or modify existing Laws.
26.17 Public Document/Public Disclosure: This Franchise will be considered a public
document and will be available for reasonable inspection and copying by the public during
regular business hours. This document may be disclosed pursuant to RCW 42.56 (Public Records
Act).
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26.18 Remedies Cumulative. Any remedies provided for under the terms of this
Franchise are not intended to be exclusive, but shall be cumulative with all other remedies
available to at law, in equity, or by statutes, unless specifically waived in this Agreement or in a
subsequent signed document.
26.19 Section Headings: The section headings in this Franchise are for convenience
only, and do not purport to and shall not be deemed to define, limit, or extend the scope or
intent of the section to which they pertain.
26.20 Severability: In the event that a court or agency of competent jurisdiction
declares a material provision of this Franchise to be invalid, illegal or unenforceable, the Parties
shall negotiate in good faith and agree, to the maximum extent practicable in light of such
determination, to such amendments or modifications as are appropriate so as to give effect to
the intentions of the Parties. If severance from this Franchise of the particular provision(s)
determined to be invalid, illegal or unenforceable will fundamentally impair the value of this
Franchise, either party may apply to a court of competent jurisdiction to reform or reconstitute
the Franchise so as to recapture the original intent of said particular provision(s). All other
provisions of the Franchise shall remain in effect at all times during which negotiations or a
judicial action remains pending.
26.21 Survival: With respect only to matters arising during the period of time this
Franchise shall be in full force and effect, the Parties intend that any term or condition
applicable to such matters shall survive the expiration or termination of this Franchise to the
extent such survival can be reasonably inferred under the circumstances presented and to the
extent such an inference is necessary to prevent substantial injustice to an injured party.
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26.22 Third Parties: The Parties do not create any obligation or liability, or promise any
performance to, any third party, nor have the Parties created any third party right to enforce
this Franchise beyond what is provided for by Laws. Third parties are any party other than
Renton and Franchisee. This Franchise shall not release or discharge any obligation or liability of
any third party to either Party.
26.23 Time of the Essence: Whenever this Franchise sets forth a time for any act to be
performed, such time shall be deemed to be of the essence, and any failure to perform within
the allotted time may be considered a material violation of this Franchise.
26.24 Waiver of Workers’ Compensation Immunity: Franchisee waives its Worker’s
Compensation immunity under RCW Title 51 in any cases involving Renton and affirms that
Renton and Franchisee have specifically negotiated this provision, to the extent it may apply.
SECTION XXVII. Effective Date
This ordinance shall be in full force and effect from and after its passage, approval, and five (5)
calendar days after its legal publication as provided by law, and provided it has been duly
accepted by Franchisee.
PASSED BY THE CITY COUNCIL this _______ day of __________________, 2016.
___________________________________
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of __________________, 2016.
__________________________________
Denis Law, Mayor
Approved as to form:
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_________________________________
Lawrence J. Warren, City Attorney
Date of Publication: _______________.
ORD:1897:12/2/15:scr
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UNCONDITIONAL ACCEPTANCE
The undersigned, Franchisee, accepts all the privileges of the above-granted franchise, subject
to all the terms, conditions, and obligations of this Franchise.
DATED: _________________, 2016.
T-MOBILE WEST LLC,
A DELAWARE LIMITED LIABILITY COMPANY
____________________________________
By: _______________________
____________________________________
Its: _________________________
AGENDA ITEM #3. a)
Attachment 1
[Map of entire City to be inserted]
AGENDA ITEM #3. a)