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AGENDA
Utilities Committee Regular Meeting
3:30 PM - Thursday, February 23, 2017
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. WATER & WASTEWATER UTILITIES GENERAL SERVICES
2017-2018 General Agreement
a) AB - 1846 Utility Systems Division recommends approval of a contract with RH2
Engineering, Inc. in the amount of $227,322 for Water and Wastewater Utilities 2017-
2018 General Services project.
2. EMERGING ISSUES IN UTILITIES
Solid Waste
AB - 1846
City Council Regular Meeting - 13 Feb 2017
SUBJECT/TITLE: Agreement for Water and Wastewater Utilities 2017/2018 General
Services Project with RH2 Engineering, Inc.
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Dave Christensen, Wastewater Engineering Manager
EXT.: 7212
FISCAL IMPACT SUMMARY:
Funding for this contract, in the amount of $227,322, is available from the approved 2017-2018 Wastewater
Capital Improvement Program Miscellaneous Sewer Project budget (426.465065) and from the approved
2017-2018 Water Capital Improvement Program Telemetry Improvement Project budget (425.455121).
Wastewater’s share of this contract is $111,680 with an estimated 50% spent each year, and Water’s share of
this contract is $115,642, with an estimated 50% spent each year. There are sufficient funds in both Water
and Wastewater’s accounts to cover this agreement.
SUMMARY OF ACTION:
The Water and Wastewater utilities require general engineering consultant services. For the Water Utility the
contract will provide support work on the telemetry system. For the Wastewater Utility the contract will
provide support for telemetry work and engineering support for developer installed lift stations that will be
owned by the City.
RH2 Engineering, Inc. was selected from the approved MSRC A&E Consultant Roster to perform this work.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Execute the agreement for Water and Wastewater Utilities 2017-2018 General Services project with RH2
Engineering, Inc. in the amount of $227,322.
AGENDA ITEM #1. a)
AgreementforWaterandWastewaterUtilities2017/2018GeneralServicesCAG-17-THISAGREEMENT,datedJanuary8,2017,isbyandbetweentheCityofRenton(the“City”),aWashingtonmunicipalcorporation,andRH2Engineering,Inc.,(“Consultant”),aWashingtoncorporation.TheCityandtheConsultantarereferredtocollectivelyinthisAgreementasthe“Parties.”OncefullyexecutedbytheParties,thisAgreementiseffectiveasofthelastdatesignedbybothparties.1.ScopeofWork:Consultantagreestoprovideon-callengineeringserviceasspecifiedinExhibitA,ScopeofWork,whichisattachedandincorporatedhereinandmayhereinafterbereferredtoasthe“Work.”2.ChangesinScopeofWork:TheCity,withoutinvalidatingthisAgreement,mayorderchangestotheWorkconsistingofadditions,deletionsormodifications.AnysuchchangestotheWorkshallbeorderedbytheCityinwritingandtheCompensationshallbeequitablyadjustedconsistentwiththeratessetforthinExhibitC,CostandFeeEstimateorasotherwisemutuallyagreedbytheParties.3.TimeofPerformance:ConsultantshallcommenceperformanceoftheAgreementpursuanttotheschedule(s)setforthinExhibitB,Schedule.AllWorkshallbeperformedbynolaterthanMarch31,2019.4.Compensation:A.Amount.TotalcompensationtoConsultantforWorkprovidedpursuanttothisAgreementshallnotexceed$227,322,plusanyapplicablestateandlocalsalestaxes.CompensationshallbepaidbaseduponWorkactuallyperformedaccordingtotherate(s)oramountsspecifiedinExhibitC,CostandFeeEstimate.TheConsultantagreesthatanyhourlyorflatratechargedbyitforitsWorkshallremainlockedatthenegotiatedrate(s)unlessotherwiseagreedtoinwritingorprovidedinExhibitC,CostandFeeEstimate.Exceptasspecificallyprovidedherein,theConsultantshallbesolelyresponsibleforpaymentofanytaxesimposedasaresultoftheperformanceandpaymentofthisAgreement.B.MethodofPayment.OnamonthlyornolessthanquarterlybasisduringanyquarterinwhichWorkisperformed,theConsultantshallsubmitavoucherorinvoiceinaformspecifiedbytheCity,includingadescriptionofwhatWorkhasPage1of9AGENDA ITEM #1. a)
beenperformed,thenameofthepersonnelperformingsuchWork,andanyhourlylaborchargerateforsuchpersonnel.TheConsultantshallalsosubmitafinalbilluponcompletionofallWork.PaymentshallbemadebytheCityforWorkperformedwithinthirty(30)calendardaysafterreceiptandapprovalbytheappropriateCityrepresentativeofthevoucherorinvoice.IftheConsultant’sperformancedoesnotmeettherequirementsofthisAgreement,theConsultantwillcorrectormodifyitsperformancetocomplywiththeAgreement.TheCitymaywithholdpaymentforworkthatdoesnotmeettherequirementsofthisAgreement.C.EffectofPayment.PaymentforanypartoftheWorkshallnotconstituteawaiverbytheCityofanyremediesitmayhaveagainsttheConsultantforfailureoftheConsultanttoperformtheWorkorforanybreachofthisAgreementbytheConsultant.D.Non-AppropriationofFunds.IfsufficientfundsarenotappropriatedorallocatedforpaymentunderthisAgreementforanyfuturefiscalperiod,theCityshallnotbeobligatedtomakepaymentsforWorkoramountsincurredaftertheendofthecurrentfiscalperiod,andthisAgreementwillterminateuponthecompletionofallremainingWorkforwhichfundsareallocated.NopenaltyorexpenseshallaccruetotheCityintheeventthisprovisionapplies.5.Termination:A.TheCityreservestherighttoterminatethisAgreementatanytime,withorwithoutcausebygivingten(10)calendardays’noticetotheConsultantinwriting.Intheeventofsuchterminationorsuspension,allfinishedorunfinisheddocuments,data,studies,worksheets,modelsandreports,orothermaterialpreparedbytheConsultantpursuanttothisAgreementshallbesubmittedtotheCity,ifanyarerequiredaspartoftheWork.B.IntheeventthisAgreementisterminatedbytheCity,theConsultantshallbeentitledtopaymentforallhoursworkedtotheeffectivedateoftermination,lessallpaymentspreviouslymade.IftheAgreementisterminatedbytheCityafterpartialperformanceofWorkforwhichtheagreedcompensationisafixedfee,theCityshallpaytheConsultantanequitableshareofthefixedfee.ThisprovisionshallnotpreventtheCityfromseekinganylegalremediesitmayhavefortheviolationornonperformanceofanyoftheprovisionsofthisAgreementandsuchchargesduetotheCityshallbedeductedfromthefinalpaymentduetheConsultant.NopaymentshallbemadebytheCityforanyexpensesincurredorworkdonefollowingtheeffectivedateofterminationunlessauthorizedinadvanceinwritingbytheCity.6.WarrantiesAndRightToUseWorkProduct:ConsultantrepresentsandwarrantsthatConsultantwillperformallWorkidentifiedinthisAgreementinaprofessionalandworkmanlikemannerandinaccordancewithallreasonableandprofessionalstandardsandlaws.Compliancewithprofessionalstandardsincludes,asapplicable,performingPage2of9AGENDA ITEM #1. a)
theWorkincompliancewithapplicableCitystandardsorguidelines(e.g.designcriteriaandStandardPlansforRoad,BrideandMunicipalConstruction).Professionalengineersshallcertifyengineeringplans,specifications,plats,andreports,asapplicable,pursuanttoRCW18.43.070.ConsultantfurtherrepresentsandwarrantsthatallfinalworkproductcreatedforanddeliveredtotheCitypursuanttothisAgreementshallbetheoriginalworkoftheConsultantandfreefromanyintellectualpropertyencumbrancewhichwouldrestricttheCityfromusingtheworkproduct.ConsultantgrantstotheCityanon-exclusive,perpetualrightandlicensetouse,reproduce,distribute,adapt,modify,anddisplayallfinalworkproductproducedpursuanttothisAgreement.TheCity’sorother’sadaptation,modificationoruseofthefinalworkproductsotherthanforthepurposesofthisAgreementshallbewithoutliabilitytotheConsultant.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.7.RecordMaintenance:TheConsultantshallmaintainaccountsandrecords,whichproperlyreflectalldirectandindirectcostsexpendedandWorkprovidedintheperformanceofthisAgreementandretainsuchrecordsforaslongasmayberequiredbyapplicableWashingtonStaterecordsretentionlaws,butinanyeventnolessthansixyearsaftertheterminationofthisAgreement.TheConsultantagreestoprovideaccesstoandcopiesofanyrecordsrelatedtothisAgreementasrequiredbytheCitytoauditexpendituresandchargesand/ortocomplywiththeWashingtonStatePublicRecordsAct(Chapter42.56RCW).TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.8.PublicRecordsCompliance:TothefullextenttheCitydeterminesnecessarytocomplywiththeWashingtonStatePublicRecordsAct,ConsultantshallmakeaduediligentsearchofallrecordsinitspossessionorcontrolrelatingtothisAgreementandtheWork,including,butnotlimitedto,e-mail,correspondence,notes,savedtelephonemessages,recordings,photos,ordrawingsandprovidethemtotheCityforproduction.IntheeventConsultantbelievessaidrecordsneedtobeprotectedfromdisclosure,itmay,atConsultant’sownexpense,seekjudicialprotection.Consultantshallindemnify,defend,andholdharmlesstheCityforallcosts,includingattorneys’fees,attendanttoanyclaimorlitigationrelatedtoaPublicRecordsActrequestforwhichConsultanthasresponsiverecordsandforwhichConsultanthaswithheldrecordsorinformationcontainedtherein,ornotprovidedthemtotheCityinatimelymanner.ConsultantshallproducefordistributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimelymanner,unlessthoserecordsareprotectedbycourtorder.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.9.IndependentContractorRelationship:A.TheConsultantisretainedbytheCityonlyforthepurposesandtotheextentsetforthinthisAgreement.ThenatureoftherelationshipbetweentheConsultantandtheCityduringtheperiodoftheWorkshallbethatofanindependentcontractor,notemployee.TheConsultant,nottheCity,shallhavethepowertocontrolanddirectthedetails,mannerormeansofWork.Specifically,butnotbymeansofPage3of9AGENDA ITEM #1. a)
limitation,theConsultantshallhavenoobligationtoworkanyparticularhoursorparticularschedule,unlessotherwiseindicatedintheScopeofWorkorwhereschedulingofattendanceorperformanceismutuallyarrangedduetothenatureoftheWork.ConsultantshallretaintherighttodesignatethemeansofperformingtheWorkcoveredbythisagreement,andtheConsultantshallbeentitledtoemployotherworkersatsuchcompensationandsuchotherconditionsasitmaydeemproper,provided,however,thatanycontractsomadebytheConsultantistobepaidbyitalone,andthatemployingsuchworkers,itisactingindividuallyandnotasanagentfortheCity.B.TheCityshallnotberesponsibleforwithholdingorotherwisedeductingfederalincometaxorSocialSecurityorcontributingtotheStateIndustrialInsuranceProgram,orotherwiseassumingthedutiesofanemployerwithrespecttoConsultantoranyemployeeoftheConsultant.C.IftheConsultantisasoleproprietorshiporifthisAgreementiswithanindividual,theConsultantagreestonotifytheCityandcompleteanyrequiredformiftheConsultantretiredunderaStateofWashingtonretirementsystemandagreestoindemnifyanylossestheCitymaysustainthroughtheConsultant’sfailuretodoso.10.HoldHarmless:TheConsultantagreestorelease,indemnify,defend,andholdharmlesstheCity,electedofficials,employees,officers,representatives,andvolunteersfromanyandallclaims,demands,actions,suits,causesofaction,arbitrations,mediations,proceedings,judgments,awards,injuries,damages,liabilities,taxes,losses,fines,fees,penalties,expenses,attorney’sorattorneys’fees,costs,and/orlitigationexpensestoorbyanyandallpersonsorentities,arisingfrom,resultingfrom,orrelatedtothenegligentacts,errorsoromissionsoftheConsultantinitsperformanceofthisAgreementorabreachofthisAgreementbyConsultant,exceptforthatportionoftheclaimscausedbytheCity’ssolenegligence.ShouldacourtofcompetentjurisdictiondeterminethatthisagreementissubjecttoRCW4.24.115,(Validityofagreementtoindemnifyagainstliabilityfornegligencerelativetoconstruction,alteration,improvement,etc.,ofstructureorimprovementattachedtorealestate...)then,intheeventofliabilityfordamagesarisingoutofbodilyinjurytopersonsordamagestopropertycausedbyorresultingfromtheconcurrentnegligenceoftheConsultantandtheCity,itsofficers,officials,employeesandvolunteers,Consultant’sliabilityshallbeonlytotheextentofConsultant’snegligence.ItisfurtherspecificallyandexpresslyunderstoodthattheindemnificationprovidedinthisAgreementconstituteConsultant’swaiverofimmunityundertheIndustrialInsuranceAct,RCWTitle51,solelyforthepurposesofthisindemnification.ThePartieshavemutuallynegotiatedandagreedtothiswaiver.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.11.GiftsandConflicts:TheCity’sCodeofEthicsandWashingtonStatelawprohibitCityemployeesfromsoliciting,accepting,orreceivinganygift,gratuityorfavorfromanyPage4of9AGENDA ITEM #1. a)
person,firmorcorporationinvolvedinacontractortransaction.ToensurecompliancewiththeCity’sCodeofEthicsandstatelaw,theConsultantshallnotgiveagiftofanykindtoCityemployeesorofficials.ConsultantalsoconfirmsthatConsultantdoesnothaveabusinessinterestoraclosefamilyrelationshipwithanyCityofficeroremployeewhowas,is,orwillbeinvolvedinselectingtheConsultant,negotiatingoradministeringthisAgreement,orevaluatingtheConsultant’sperformanceoftheWork.12.CityofRentonBusinessLicense:TheConsultantshallobtainaCityofRentonBusinessLicensepriortoperforminganyWorkandmaintainthebusinesslicenseingoodstandingthroughoutthetermofthisagreementwiththeCity.Informationregardingacquiringacitybusinesslicensecanbefoundat:http://rentonwa.gov/business/default.aspx?id=548&mid=328.InformationregardingStatebusinesslicensingrequirementscanbefoundat:http://dor.wa.gov/content/doingbusiness/registermybusiness/13.Insurance:Consultantshallsecureandmaintain:A.Commercialgeneralliabilityinsuranceintheminimumamountsof$1,000,000foreachoccurrence/$2,000,000aggregatefortheTermofthisAgreement.B.IntheeventthatWorkdeliveredpursuanttothisAgreementeitherdirectlyorindirectlyinvolveorrequireProfessionalServices,ProfessionalLiability,ErrorsandOmissionscoverageshallbeprovidedwithminimumlimitsof$1,000,000peroccurrence.“ProfessionalServices”,forthepurposeofthissection,shallmeananyWorkprovidedbyalicensedprofessionalorWorkthatrequiresaprofessionalstandardofcare.C.Workers’compensationcoverage,asrequiredbytheIndustrialInsurancelawsoftheStateofWashington,shallalsobesecured.D.CommercialAutomobileLiabilityforowned,leased,hiredornon-owned,leased,hiredornon-owned,withminimumlimitsof$1,000,000peroccurrencecombinedsinglelimit,iftherewillbeanyuseofConsultant’svehiclesontheCity’sPremisesbyoronbehalfoftheCity,beyondnormalcommutes.E.ConsultantshallnametheCityasanAdditionalInsuredonitscommercialgeneralliabilitypolicyonanon-contributoryprimarybasis.TheCity’sinsurancepoliciesshallnotbeasourceforpaymentofanyConsultantliability,norshallthemaintenanceofanyinsurancerequiredbythisAgreementbeconstruedtolimittheliabilityofConsultanttothecoverageprovidedbysuchinsuranceorotherwiselimittheCity’srecoursetoanyremedyavailableatlaworinequity.F.SubjecttotheCity’sreviewandacceptance,acertificateofinsuranceshowingtheproperendorsements,shallbedeliveredtotheCitybeforeperformingtheWork.G.ConsultantshallprovidetheCitywithwrittennoticeofanypolicycancellation,withintwo(2)businessdaysoftheirreceiptofsuchnotice.Page5of9AGENDA ITEM #1. a)
14.Delays:ConsultantisnotresponsiblefordelayscausedbyfactorsbeyondtheConsultant’sreasonablecontrol.WhensuchdelaysbeyondtheConsultant’sreasonablecontroloccur,theCityagreestheConsultantisnotresponsiblefordamages,norshalltheConsultantbedeemedtobeindefaultoftheAgreement.15.SuccessorsandAssigns:NeithertheCitynortheConsultantshallassign,transferorencumberanyrights,dutiesorinterestsaccruingfromthisAgreementwithoutthewrittenconsentoftheother.16.Notices:AnynoticerequiredunderthisAgreementwillbeinwriting,addressedtotheappropriatepartyattheaddresswhichappearsbelow(asmodifiedinwritingfromtimetotimebysuchparty),andgivenpersonally,byregisteredorcertifiedmail,returnreceiptrequested,byfacsimileorbynationallyrecognizedovernightcourierservice.Timeperiodfornoticesshallbedeemedtohavecommenceduponthedateofreceipt,EXCEPTfacsimiledeliverywillbedeemedtohavecommencedonthefirstbusinessdayfollowingtransmission.EmailandtelephonemaybeusedforpurposesofadministeringtheAgreement,butshouldnotbeusedtogiveanyformalnoticerequiredbytheAgreement.CityofRenton:Consultant:DavidChristensen,WastewaterManagerTonyV.Pardi,President1055SouthGradyWay2272229thDriveSE,Suite210Renton,WA98057Bothell,WA98021Phone:(425)430-7212Phone:(800)720-8052,ext.5312dchristensen@rentonwa.govtpardi@rh2.comFax:(425)430-7241Fax:(425)951-540117.DiscriminationProhibited:Excepttotheextentpermittedbyabonafideoccupationalqualification,theConsultantagreesasfollows:A.Consultant,andConsultant’sagents,employees,representatives,andvolunteerswithregardtotheWorkperformedortobeperformedunderthisAgreement,shallnotdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,maritalstatus,sexualorientationorpreference,age(exceptminimumageandretirementprovisions),honorablydischargedveteranormilitarystatus,orthepresenceofanysensory,mentalorphysicalhandicap,unlessbaseduponabonafideoccupationalqualificationinrelationshiptohiringandemployment,inemploymentorapplicationforemployment,theadministrationofthedeliveryofWorkoranyotherbenefitsunderthisAgreement,orprocurementofmaterialsorsupplies.B.TheConsultantwilltakeaffirmativeactiontoinsurethatapplicantsareemployedandthatemployeesaretreatedduringemploymentwithoutregardtotheirrace,creed,color,nationalorigin,sex,age,sexualorientation,physical,sensoryormentalhandicaps,ormaritalstatus.Suchactionshallinclude,butnotbelimitedtothefollowingemployment,upgrading,demotionortransfer,recruitmentorrecruitmentPage6of9AGENDA ITEM #1. a)
advertising,layoffortermination,ratesofpayorotherformsofcompensationandselectionfortraining.C.IftheConsultantfailstocomplywithanyofthisAgreement’snon-discriminationprovisions,theCityshallhavetheright,atitsoption,tocanceltheAgreementinwholeorinpart.D.TheConsultantisresponsibletobeawareofandincompliancewithallfederal,stateandlocallawsandregulationsthatmayaffectthesatisfactorycompletionoftheproject,whichincludesbutisnotlimitedtofairlaborlaws,worker’scompensation,andTitleVIoftheFederalCivilRightsActof1964,andwillcomplywithCityofRentonCouncilResolutionNumber4085.18.Miscellaneous:Thepartiesherebyacknowledge:A.TheCityisnotresponsibletotrainorprovidetrainingforConsultant.B.Consultantwillnotbereimbursedforjobrelatedexpensesexcepttotheextentspecificallyagreedwithintheattachedexhibits.C.Consultantshallfurnishalltoolsand/ormaterialsnecessarytoperformtheWorkexcepttotheextentspecificallyagreedwithintheattachedexhibits.D.Intheeventspecialtraining,licensing,orcertificationisrequiredforConsultanttoprovideWorkhe/shewillacquireormaintainsuchathis/herownexpenseand,ifConsultantemploys,sub-contracts,orotherwiseassignstheresponsibilitytoperformtheWork,saidemployee/sub-contractor/assigneewillacquireandormaintainsuchtraining,licensing,orcertification.E.Thisisanon-exclusiveagreementandConsultantisfreetoprovidehis/herWorktootherentities,solongasthereisnointerruptionorinterferencewiththeprovisionofWorkcalledforinthisAgreement.F.Consultantisresponsibleforhis/herowninsurance,including,butnotlimitedtohealthinsurance.G.Consultantisresponsibleforhis/herownWorker’sCompensationcoverageaswellasthatforanypersonsemployedbytheConsultant.19.OtherProvisions:A.ApprovalAuthority.EachindividualexecutingthisAgreementonbehalfoftheCityandConsultantrepresentsandwarrantsthatsuchindividualsaredulyauthorizedtoexecuteanddeliverthisAgreementonbehalfoftheCityorConsultant.B.GeneralAdministrationandManagement.TheCity’sprojectmanagerisDavidChristensen.InprovidingWork,ConsultantshallcoordinatewiththeCity’scontractmanagerorhis/herdesignee.Page7of9AGENDA ITEM #1. a)
C.AmendmentandModification.ThisAgreementmaybeamendedonlybyaninstrumentinwriting,dulyexecutedbybothParties.D.Conflicts.IntheeventofanyinconsistenciesbetweenConsultantproposalsandthisAgreement,thetermsofthisAgreementshallprevail.Anyexhibits/attachmentstothisAgreementareincorporatedbyreferenceonlytotheextentofthepurposeforwhichtheyarereferencedwithinthisAgreement.TotheextentaConsultantpreparedexhibitconflictswiththetermsinthebodyofthisAgreementorcontainstermsthatareextraneoustothepurposeforwhichitisreferenced,thetermsinthebodyofthisAgreementshallprevailandtheextraneoustermsshallnotbeincorporatedherein.E.GoverningLaw.ThisAgreementshallbemadeinandshallbegovernedbyandinterpretedinaccordancewiththelawsoftheStateofWashingtonandtheCityofRenton.ConsultantandalloftheConsultant’semployeesshallperformtheWorkinaccordancewithallapplicablefederal,state,countyandcitylaws,codesandordinances.F.JointDraftingEffort.ThisAgreementshallbeconsideredforallpurposesaspreparedbythejointeffortsofthePartiesandshallnotbeconstruedagainstonepartyortheotherasaresultofthepreparation,substitution,submissionorothereventofnegotiation,draftingorexecution.G.JurisdictionandVenue.AnylawsuitorlegalactionbroughtbyanypartytoenforceorinterpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKingCountySuperiorCourtfortheStateofWashingtonattheMalengRegionalJusticeCenterinKent,KingCounty,Washington,oritsreplacementorsuccessor.H.Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionorpartofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatetheremainderofthisAgreement,whichshallremaininfullforceandeffect.SoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthePartiesandanyrepresentationsorunderstandings,whetheroralorwritten,notincorporatedareexcluded.J.TimeisoftheEssence.TimeisoftheessenceofthisAgreementandeachandallofitsprovisionsinwhichperformanceisafactor.AdherencetocompletiondatessetforthinthedescriptionoftheWorkisessentialtotheConsultant’sperformanceofthisAgreement.K.Third-PartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbeconstruedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthantheParties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwillbeforthesoleandexclusivebenefitofthePartiesandnooneelse.Page8of9AGENDA ITEM #1. a)
L.AssignsandSuccessors.ThePartieseachbindthemselves,theirpartners,successors,assigns,andlegalrepresentativestotheotherpartytothisAgreement,andtothepartners,successors,assigns,andlegalrepresentativesofsuchotherpartywithrespecttoallcovenantsoftheAgreement.M.Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’sfailuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnotpreventeithertheCityorConsultantfromenforcingthatprovisionoranyotherprovisionofthisAgreementinthefuture.WaiverofbreachofanyprovisionofthisAgreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreachunlessitisexpresslywaivedinwriting.N.Counterparts.ThePartiesmayexecutethisAgreementinanynumberofcounterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogetherconstitutethisoneAgreement.INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedatelastsignedbythePartiesbelow.CITYOFRENTONCONSULTANTBy:DenisLawMayorDateAttestJasonA.SethCityClerkApprovedastoLegalFormLawrenceJ.WarrenRentonCityAttorneyAgreementFormUpdated08/30/2016TonyV.PardiPresidentBy:DatePage9of9AGENDA ITEM #1. a)
ExhibitAScopeofWorkCityofRentonWaterandWastewaterUtility2017/2018GeneralServicesJanuary2017BACKGROUNDThepurposeofthisScopeofWorkistoprovideon-callengineeringservicesattherequestoftheCityofRenton(City).WorkwillconsistofspecifictasksaslistedinthisScopeofWork,aswellasotherconsultantworkasrequestedbytheCity.ThisScopeofWorkdoesnotincludetheprocurementofmaterialsandsoftwarenecessarytocompletethework.RH2Engineering,Inc.,(RH2)willideritifytheequipmentandsoftwarerequired,whichwillbepurchasedbytheCity.ThisScopeofWorkisorganizedintotwoschedulesforeaseofaccountingandrecordkeeping.ScheduleAincludestasksrelatedtothewaterutility,andScheduleBincludestasksrelatedtothewastewaterutility.Someoftheanticipatedtasksincludethefollowing:ScheduleA—WaterUtility1.Generalon-callservicesforthewaterutilitydepartmentthatrequireimmediateattention.2.Generalwaterutilitytelemetrymaintenance.3.Performevaluationandtestingfortheadditionofpressurereducingvalves(PRV)stationsintothesupervisorycontrolanddataacquisition(SCADA)system.4.Humanmachineinterface(HMI)programmingforsourceflowtotalization.ScheduleB—WastewaterUtility1.Generalon-callservicesforthewastewaterutilitydepartmentthatrequireimmediateattention.2.Reviewofprojectplansandspecificationsdesignedbydevelopersorothers.3.LiftStationremotetelemetryunit(RTU)andHMIprogrammingservices.4.Controlreviewandintegrationforstandardizedliftstationcontrols.5.Generalwastewaterutilitytelemetrymaintenance.PROJECTSCOPESCHEDULEA—WaterUtilityTask1—GeneralOn-callServicesforWaterUtilityObjective:Provideon-callengineeringservicesattherequestoftheCity.TheworkmayincludeassistingtheCitywithneworcontinuingprojectsthatarenotofsufficientsizetowarrantaseparatecontract,orothermiscellaneousengineering-relatedtasksthatneedimmediateattention.I1/8/1711:31AMJ:\Data\REN\S40\2016Water-WWGenServicesfor2017-2018\Contract\GS_EXHIBITA_SOW_2017-2018_Water-WWUtility.docxAGENDA ITEM #1. a)
CityofRentonExhibitAWaterandWastewaterUtility2017/2018GeneralServicesScopeofWorkApproach:1.1Providegeneralon-callservicesforwaterutility.RH2Deliverables:•DeliverableswillbeidentifiedatthetimethespecifictaskisrequestedbytheCity.Task2—GeneralWaterTelemetryMaintenanceObjective:Providetelemetrysupportandassistancefortroubleshooting,upgrading,testing,andmaintainingthewatertelemetrysystemonanas-neededbasisin2017and2018.Thissupporttypicallyconsistsofon-siteandremotesupportoftheCity’sHMIcomputersystems,Citystafftraining,andworkingwiththeCity’scontrolsystemvendorsandstaff.RH2mayprovidethefollowing:Approach:2.1Provideremoteassistancetooperatorsandengineeringstaffwhenrequested.2.2Provideon-siteassistancewhenremoteassistanceisnotpossible.2.3AssistCitystaffinremovalofobsoletecomputerequipmentusedforthewatertelemetrysystem.2.4ProvideCitystafftrainingintheoperationanduseofexistingandnewtelemetryequipmentandsystemswhenrequested.2.5WorkwithCitycontrolsystemvendorsandstaffwhenrequested.2.6AlerttheCitywhensoftwareupdatesarerequiredperthedeveloper’srecommendedscheduleorothers.Preparerecommendationofworktobeperformedandprobablecost.2.7ProvidetheCitywithfieldreportsforworkcompleted.2.8Spot-checkwatertelemetrysystemforerrorsfour(4)timesayear,ormoreoftenifrequestedbytheCity.RH2maymakeCity-approvedcorrectionsoradditionstothesystemduringthesespot-checks.RH2Deliverables:•FieldreportsthatidentifyworkcompletedbyRH2foreachspecifictask.Task3—EvaluationandTestingfortheAdditionofPRVStationsintotheSCADASystemObjective:EvaluatethePRVstationsforadditionintotheSCADAsystem.Theevaluationwillidentifyinput/output(I/O)foreachstationbasedonpositionindication,pressuresoneachsideofthePRy,andflow.Also,partoftheevaluationistoselectaPLC/RTUdeviceandidentifyapowersourcethatwillbebasedonbattery,solar,orcommercialelectricalpower.Aftertheevaluation,RH2willassistCitystaffintestingkeysitesbasedoncriticalityandthetypeofpowersourceavailableforuse.Approach:3.1PerformasitevisittoeachPRVstationtogatherpertinentinformationastotheexistingcondition.3.2IdentifyI/OneededateachPRVstation.I/Oistoinclude:digitalpositionindication(limitswitch),analogpositionindication(transmitter),flow,digitalpressure(pressureswitch),andanalogpressure(transmitter).3.3IdentifyandevaluatedifferentPLC/RTUdevicesthatwillallowforallI/OconnectionstobemadeandthatcanbeintegratedintotheCity’sWonderwareSCADAsystem.21/8/1711:31AMJ:\Data\REN\S40\2016Water-WWGenServicesfor2017-2018\Contract\GS_EXHIBITA_SOW_2017-2018_Water-WWUtility.docxAGENDA ITEM #1. a)
CityofRentonExhibitAWaterandWastewaterUtility2017/2018GeneralServicesScopeofWork3.4MeetwithCitystafftoreviewPRVstationsI/O,PLC/RTUdevices,powersupplies,andselecttestingequipment.3.5AssistCitystaffwithpurchasingPLC/RTUdevicesandconfiguringsoftware.3.6PerformPLC/RTUandHMIprogrammingtoaddtestdevicesintotheCity’sWonderwareSCADAsystem.3.7WorkwithCitystafftointegratetestinghardwareintoatestsiteselectedbytheCity.Providewiringdiagramsandon-siteassistanceforintegrationasrequested.3.8PerformWin9llalarmprogrammingtoaddalarmsintothesystemasidentifiedbytheCity.3.9PerformWonderwareHistorianProgrammingtoaddtrendinginformationintotheCity’sexistingHistoriansystem.RH2Deliverables:•FinalrecommendationletterforequipmentandI/Opersite.•Wiringdiagramsasrequestedforintegrationoftestequipment.•FieldreportsthatidentifyworkcompletedbyRH2foreachspecifictask.Task4—HMIProgrammingforSourceFlowTotalizationObjective:PerformHMIprogrammingontheCity’sWonderwareSCADAandHistoriansystemstoaddthesourceflowtotalizersfromtheremotesources.Approach:4.1PerformHMIprogrammingtoaddnewtotalizervaluesforthesources.4.2PerformHistorianprogrammingtoaddnewtotalizervaluesforthesources.RH2Deliverables:•FieldreportsthatidentifyworkperformedbyRH2foreachspecifictask.SCHEDUI.EB—WastewaterUtilityTask1—GeneralOn-callServicesforWastewaterUtilityObjective:Provideon-callengineeringservicesattherequestoftheCity.TheworkmayincludeassistingtheCitywithneworcontinuingprojectsthatarenotofsufficientsizetowarrantaseparatecontract,orothermiscellaneousengineering-relatedtaskthatneedimmediateattention.Approach:1.1Providegeneralon-callservicesforwastewaterutility.RH2Deliverables:•DeliverableswillbeidentifiedatthetimethespecifictaskisrequestedbytheCity.Task2—ReviewofProjectPlansandSpecificationsDesignedbyDevelopersorOthersObjective:AssisttheCitywiththereviewofconstructionplansandspecificationssubmittedtotheCitybydevelopersorothers.ReviewthematerialrequestbytheCity,includingcalculationsandinterpretationofdesignstandardsforwastewaterworks.ProvidealetterresponseforeachreviewtotheCityandverbal31/8/1711:31AMi:\Data\REN\S40\2016Water-WWGenServicesfor2017-2018\Contract\GS.EXHIBITA_SOW_2017-2018_Water-WWUtility.docxAGENDA ITEM #1. a)
CityofRentonExhibitAWaterandWastewaterUtility2017/2018GeneralServicesScopeofWorkcommunicationtotheCityorthirdpartyasrequested.TheCityisanticipatingthereviewoftheChristilleRidgeLiftStationunderthisScopeofWork.Approach:2.1Reviewofprojectplansandspecificationsproducedbydevelopersorothers.RH2Deliverables:•ProvidereviewlettertoCityanddeveloper.Task3—LiftStationRTUandHMIProgrammingServicesObjective:TheCitywillbeupdatingtwoliftstationswithnewRTUs.ThetwoliftstationsareLakeWashingtonNo.2andLakeWashingtonFlush.AlloftheRTUsmustbeprogrammedandintegratedintotheCity’stelemetrysystem.UpdatestotheCity’sHMIcomputerarealsopartoftheworkunderthistask.Approach:3.1PerformRTUprogrammingateachliftstationtoestablishthemonitoringandcontrolidentifiedintheprojectspecifications.3.2AssisttheCityanditsconsultant(insomecases)withthetestingandstartupoftheRTUateachliftstation.3.3PerformHMIprogrammingtoaddnewmonitoringorcontrolfeaturesforthenewliftstations.3.4AssisttheCitywithradiocommunicationissuesformonitoringthenewliftstations.RH2Deliverables:•FieldreportsthatidentifyworkcompletedbyRH2foreachspecifictask.Task4—ControlReviewandIntegrationforStandardizedLiftStationControlsObjective:PerformacontrolreviewofexistingRug9andAllenBradleyPLC-controlledliftstations.IdentifystandardsfortheliftstationsduringaworkshopwithCityengineers,operators,andRH2staff.ImplementchangesasrequestedtoassistinstandardizingcontroloftheliftstationsinPLCcontrol,operatorinterface(01)layouts,andontheCity’sHMIcomputer.Approach:4.1PerformacontrolreviewofRug9PLCandAllenBradleycontrol.Thisreviewistoinclude:primarycontrol,backupcontrol,alarming,leveltransducerfunctions,floatfunctions,flowmeterfunctions,andintrusion.4.2AttendaworkshopwithCitystafftoreviewthecontrolandidentifystandardsforliftstationcontrol.Aspartoftheworkshop,theCitywillidentifychangestobemadethroughoutthesystem.4.3PerformPLC,01,andHMIprogrammingasrequestedbasedonidentifiedchanges.4.4AssisttheCitywithupdatingwiringas-builtsasrequestedforliftstationcontrols.RH2Deliverables:•FieldreportsthatidentifyworkcompletedbyRH2foreachspecifictask.41/8/1711:31AMJ:\Data\REN\S40\2016Water-WWGer,Servicesfor2017-2018\Contract\GS_EXHIBITA_SOW_2017-2018_Water-WWUtility.docxAGENDA ITEM #1. a)
CityofRentonExhibitAWaterandWastewaterUtility2017/2018GeneralServicesScopeofWorkTask5—GeneralWastewaterTelemetryMaintenanceObjective:ProvideassistancetotheCityintroubleshooting,correcting,upgrading,testing,andmaintainingthewastewatertelemetrysystemonanon-callbasisin2017and2018.PerformtheworkattherequestoftheCityafterprovidingawrittenestimateofthefee.Approach:5.1ProvidegeneralwastewatertelemetrymaintenanceassistancetotheCityonanon-callbasisin2017and2018.RH2Deliverables:•FieldreportsthatidentifyworkcompletedbyRH2foreachspecifictask.51/8/1711:31AMi:\Dta\REN\S4O\2O16Wter-WWGenServicesfor2017-2018\Contract\GS_EXHIBITASOW_2017-2018_Water-WWUtility.docxAGENDA ITEM #1. a)
ExhibitB:TimeScheduleofCompletionCityofRentonWaterandWastewaterUtility2017/2018GeneralServicesRH2willcontinuetoprovideserviceswithintheScopeofWorkuntilthecontractexpirationdateofMarch31,2019.11/8/201712:02:00PMJ:\Data\REN\S40\2015Water-WWGe,,Servicesfor2017-2018\Contract\GS_EXHIBITB_Schedule_2017-2018Water-WWUtIIIty.docxAGENDA ITEM #1. a)
ExhibitC:CostandFeeEstimateCityofRentonWaterandWastewaterUtility2017/2018GeneralServicesConsistingofthefollowing:ExhibitCl—ConsultantFeeDetermination—SummarySheet—FeeScheduleWSDOTMemodated9Jun2016;Subject:AcceptanceofFYE2015ICR—AuditOfficeReviewExhibitsC2-AandC2-B—FeeEstimate11/8/201712:03:00PMJ:\Data\REN\540\2016Water-WWGenServicesfor2017-2018\Contract\GS_EXHIBITC_CostandFeeEstimate_2017-2018Water-WWUtilitydocoAGENDA ITEM #1. a)
ExhibitC-iConsultantFeeDetermination-SummarySheet(NegotiatedHourlyRatesofPay)FeeScheduleSubconsultant:RH2ENGINEERING,INCNegotiatedHourlyOverheadFeeMultiplierNegotiatedRateStaffClassificationRateMultiplierPerHour195.57%12%ProfessionalI$41.39$80.94$14.68$137.00ProfessionalII$45.62$89.21$16.18$151.00ProfessionalIII$48.64$95.12$17.25$161.00ProfessionalIV$51.96$101.62$18.43$172.00ProfessionalV$55.89$109.30$19.82$185.00ProfessionalVI$59.51$116.39$21.11$197.00ProfessionalVII$64.34$125.84$22.82$213.00ProfessionalVIII$67.37$131.75$23.89$223.00ProfessionalIX$67.37$131.75$23.89$223.00TechnicianI$29.60$57.90$10.50$98.00TechnicianII$31.42$61.44$11.14$104.00TechnicianIII$39.88$77.98$14.14$132.00TechnicianIV$42.29$82.71$15.00$140.00AdministrativeI$20.24$39.58$7.18$67.00AdministrativeII$23.86$46.67$8.46$79.00AdministrativeIll$28.40$55.53$10.07$94.00AdministrativeIV$33.53$65.58$11.89$111.00AdministrativeV39.57$77.39$14.04$131.00In-HouseCopiesB/W-8.5x11$0.09In-HouseCopiesB/W-8.5x14$0.14In-HouseCopiesB/W-11x17$0.20In-HouseCopiesColor-8.5x11$0.90In-HouseCopiesColor-8.5x14$1.20In-HouseCopiesColor-11x17$2.00CADPlotsLarge$25.00CADPlotsFull$10.00CADPlotsHalf$2.50CADSystemPerHour$27.50GISSystemPerHour$27.50MileageCurrentIRSRateSubconsultantswillbebilledatcostplus15%.Outsidedirectcostsforpermitfees,reports,maps,data,reprographics,couriers,postage,andnonmileagerelatedtravelexpensesthatarenecessaryfortheexecutionoftheprojectandarenotspecificallyidentifiedelsewhereinthecontractwillbebilledatcost.AGENDA ITEM #1. a)
WashingtonStateP.ADepartmentofTransportationiviemOranurnJune7,2016TO:ErikJonson,ContractingServicesManagerFROM:SchatzieHarvey,AgreementComplianceAuditManageiiiSUBJECT:RH2Engineering,Inc.IndirectCostRateforFiscalYearEndedDecember31,2015WehavecompletedourreviewoftheRH2Engineering,Inc.(RH2)IndirectCostRatefortheabovereferencedfiscalyear.WereviewedthedocumentationsupportingtherateforcompliancewithcriteriacontainedintheFederalAcquisitionRegulations(FAR),Subpart31.BasedonourreviewweareissuingthismemoestablishingtheRH2IndirectCostRateforfiscalyearendingDecember31,2015,at195.57%ofdirectlabor.RH2providedanFHWACertificateofFinalIndirectCostsindicatingallcostsincludedintheindirectcostrateschedulecomplywithFARs.Costsbilledtoagreementswillstillbesubjecttoauditofactualcosts,basedonthetermsandconditionsoftherespectiveagreement.Thiswasnotacognizantreview.AnyotherentitycontractingwiththefirmisresponsiblefordeterminingtheacceptabilityoftheIndirectCostRate.ifyouhaveanyquestions,feelfreetocallmeat(360)705-7006,orviaemailatharvevs(wwsdol.wa.uOV.Cc:SteveMcKerneyFileDOTFami700-ODQEFReised5I9AGENDA ITEM #1. a)
EXHIBITC2-ACityofRentonWaterandWastewaterUtility2017/2018GeneralServicesProfessionalEngineeringServicesFeeEstimateDescriptionTotaTotalLaborTotalExpenseTotalCostL_HoursIClassification7ITask1GeneralOn-callServicesforWaterUtilityIs7I$10,379$688$11,067ITask2GeneralWaterTelemetryMaintenance227$88,665$1,609$46,274Task3EvaluationandTestingfortheAdditionofPRVStationsintotheSCADASystem220$41,608$1,684$43,292ITask4HMIProgrammingforSourceFlowTotalization72$14,376$633$15,009IPROJECTTOTALI576I$111,028$4,614$115,642J:\Data\REllS40\2016Waler•WW13e,,Serviceslot2017-2018/Contract\GS_EXHIBITC-2A_FEE_2017-2018Waler-WWUliltyxIso1/8)201711:31AMAGENDA ITEM #1. a)
EXHIBITC2-BCityofRentonWaterandWastewaterUtility2017/2018GeneralServicesProfessionalEngineeringServicesFeeEstimateDescriptionTotalTotalLaborTotalExpenseTotalCostHoursClassifIcationITask1GeneralOn-callServicesforWastewaterUtility100$18,460I$1,156$19,616IITask2ReviewofProjectPlansandSpecificationsDesignbyDevelopersorOthersI48I$8,968$659$9,627ITask3LIftStationRTUandHMIProgrammingServicesI164$29,588$1,518$31,106ITask4ControlReviewandIntegrationofStandardizedLiftStationControls125$22,691I$1,470$24,161IITask5GeneralWastewaterTelemetryMaintenance144$26,032$1,139$27,171IPROJECTTOTALI-‘I$105,739$5,941$111,680J.\DaIa\REN\S40/2016Water-WWGenServicesfor2017-2018/Conlracl\GS_EXHIBrrC-2B_FEE2017-2018Waler-WWUlity.xISx1/81201711.32AMAGENDA ITEM #1. a)