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AGENDA
Utilities Committee Regular Meeting
3:30 PM - Thursday, March 9, 2017
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. FALCON RIDGE LIFT STATION REPLACEMENT
& Force Main Improvements Project
a) AB - 1864 Utility Systems Division recommends approval of an agreement with RH2
Engineering, Inc., in the amount of $134,880, for design engineering services for the
Falcon Ridge Lift Station Replacement and Force Main Improvements project.
2. LIFT STATION & FORCE MAIN REHABILITATION
Group I Facilities - Predesign
a) AB - 1863 Utility Systems Division recommends approval of an agreement with RH2
Engineering, Inc., in the amount of $176,379, for the Lift Station and Force Main
Rehabilitation Group 1 Facilities - Predesign project.
3. EMERGING ISSUES in UTILITIES
AB - 1864
City Council Regular Meeting - 06 Mar 2017
SUBJECT/TITLE: Agreement for the Falcon Ridge Lift Station Replacement and Force
Main Improvements Project with RH2 Engineering, Inc.
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Dave Christensen, Wastewater Engineering Manager
EXT.: 7212
FISCAL IMPACT SUMMARY:
Funding for this contract in the amount of $134,880 is available from the approved 2017-2018 Wastewater
Capital Improvement Program Falcon Ridge Lift Station Project budget (426.465480). The total project budget
in 2017 is $1,050,000, of which $200,000 is estimated for the total engineering costs and the remainder for
construction costs.
SUMMARY OF ACTION:
The Falcon Ridge Lift Station has reached its useful life and is in need of replacement. The station was
originally constructed in the early 1980s as part of the original Falcon Ridge development. In addition to
replacing the lift station, we will also update the existing force main for this station to provide increased ability
for City crews to better maintain the facility.
RH2 Engineering will provide design engineering services for the replacement of the existing lift station and
update to the force main. The engineering services will include site analysis, verifying pumping capacity,
designing the components of the lift station, electrical design, surveying, geotechnical reporting and services
during bidding. Construction services will be added in an addendum once design is complete and we know
what the construction requirements will be.
RH2 Engineering, Inc. was selected from the approved MSRC Architecture and Engineering Consultant Roster
to perform this work.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Execute the engineering consultant agreement for the Falcon Ridge Lift Station Replacement and Force Main
Improvements Project with RH2 Engineering, Inc. in the amount of $134,880 for design engineering services
and services during construction.
AGENDA ITEM #1. a)
Iø1tr1AgreementforFalconRidgeLiftStationReplacementandForceMainImprovementsCAG-17-THISAGREEMENT,datedJanuary12,2017,isbyandbetweentheCityofRenton(the“City”),aWashingtonmunicipalcorporation,andRH2Engineering,Inc.,(“Consultant”),aWashingtoncorporation.TheCityandtheConsultantarereferredtocollectivelyinthisAgreementasthe“Parties.”OncefullyexecutedbytheParties,thisAgreementiseffectiveasofthelastdatesignedbybothparties.1.ScopeofWork:Consultantagreestoprovidedesignservicesforthereplacementoftheexistingagingliftstation,asspecifiedinExhibitA,ScopeofWork,whichisattachedandincorporatedhereinandmayhereinafterbereferredtoasthe“Work.”2.ChangesinScopeofWork:TheCity,withoutinvalidatingthisAgreement,mayorderchangestotheWorkconsistingofadditions,deletionsormodifications.AnysuchchangestotheWorkshallbeorderedbytheCityinwritingandtheCompensationshallbeequitablyadjustedconsistentwiththeratessetforthinExhibitC,CostandFeeEstimateorasotherwisemutuallyagreedbytheParties.3.TimeofPerformance:ConsultantshallcommenceperformanceoftheAgreementpursuanttotheschedule(s)setforthinExhibitB,Schedule.AllWorkshallbeperformedbynolaterthanMarch31,2018.4.Compensation:A.Amount.TotalcompensationtoConsultantforWorkprovidedpursuanttothisAgreementshallnotexceed$134,880,plusanyapplicablestateandlocalsalestaxes.CompensationshallbepaidbaseduponWorkactuallyperformedaccordingtotherate(s)oramountsspecifiedinExhibitC,CostandFeeEstimate.TheConsultantagreesthatanyhourlyorflatratechargedbyitforitsWorkshallremainlockedatthenegotiatedrate(s)unlessotherwiseagreedtoinwritingorprovidedinExhibitC,CostandFeeEstimate.Exceptasspecificallyprovidedherein,theConsultantshallbesolelyresponsibleforpaymentofanytaxesimposedasaresultoftheperformanceandpaymentofthisAgreement.B.MethodofPayment.OnamonthlyornolessthanquarterlybasisduringanyquarterinwhichWorkisperformed,theConsultantshallsubmitavoucherorPagelof9AGENDA ITEM #1. a)
invoiceinaformspecifiedbytheCity,includingadescriptionofwhatWorkhasbeenperformed,thenameofthepersonnelperformingsuchWork,andanyhourlylaborchargerateforsuchpersonnel.TheConsultantshallalsosubmitafinalbilluponcompletionofallWork.PaymentshallbemadebytheCityforWorkperformedwithinthirty(30)calendardaysafterreceiptandapprovalbytheappropriateCityrepresentativeofthevoucherorinvoice.IftheConsultant’sperformancedoesnotmeettherequirementsofthisAgreement,theConsultantwillcorrectormodifyitsperformancetocomplywiththeAgreement.TheCitymaywithholdpaymentforworkthatdoesnotmeettherequirementsofthisAgreement.C.EffectofPayment.PaymentforanypartoftheWorkshallnotconstituteawaiverbytheCityofanyremediesitmayhaveagainsttheConsultantforfailureoftheConsultanttoperformtheWorkorforanybreachofthisAgreementbytheConsultant.D.Non-AppropriationofFunds.IfsufficientfundsarenotappropriatedorallocatedforpaymentunderthisAgreementforanyfuturefiscalperiod,theCityshallnotbeobligatedtomakepaymentsforWorkoramountsincurredaftertheendofthecurrentfiscalperiod,andthisAgreementwillterminateuponthecompletionofallremainingWorkforwhichfundsareallocated.NopenaltyorexpenseshallaccruetotheCityintheeventthisprovisionapplies.5.Termination:A.TheCityreservestherighttoterminatethisAgreementatanytime,withorwithoutcausebygivingten(10)calendardays’noticetotheConsultantinwriting.Intheeventofsuchterminationorsuspension,allfinishedorunfinisheddocuments,data,studies,worksheets,modelsandreports,orothermaterialpreparedbytheConsultantpursuanttothisAgreementshallbesubmittedtotheCity,ifanyarerequiredaspartoftheWork.B.IntheeventthisAgreementisterminatedbytheCity,theConsultantshallbeentitledtopaymentforallhoursworkedtotheeffectivedateoftermination,lessallpaymentspreviouslymade.IftheAgreementisterminatedbytheCityafterpartialperformanceofWorkforwhichtheagreedcompensationisafixedfee,theCityshallpaytheConsultantanequitableshareofthefixedfee.ThisprovisionshallnotpreventtheCityfromseekinganylegalremediesitmayhavefortheviolationornonperformanceofanyoftheprovisionsofthisAgreementandsuchchargesduetotheCityshallbedeductedfromthefinalpaymentduetheConsultant.NopaymentshallbemadebytheCityforanyexpensesincurredorworkdonefollowingtheeffectivedateofterminationunlessauthorizedinadvanceinwritingbytheCity.6.WarrantiesAndRightToUseWorkProduct:ConsultantrepresentsandwarrantsthatConsultantwillperformallWorkidentifiedinthisAgreementinaprofessionalandworkmanlikemannerandinaccordancewithallreasonableandprofessionalstandardsPage2of9AGENDA ITEM #1. a)
andlaws.Compliancewithprofessionalstandardsincludes,asapplicable,performingtheWorkincompliancewithapplicableCitystandardsorguidelines(e.g.designcriteriaandStandardPlansforRoad,BrideandMunicipalConstruction).Professionalengineersshallcertifyengineeringplans,specifications,plats,andreports,asapplicable,pursuanttoRCW18.43.070.ConsultantfurtherrepresentsandwarrantsthatallfinalworkproductcreatedforanddeliveredtotheCitypursuanttothisAgreementshallbetheoriginalworkoftheConsultantandfreefromanyintellectualpropertyencumbrancewhichwouldrestricttheCityfromusingtheworkproduct.ConsultantgrantstotheCityanon-exclusive,perpetualrightandlicensetouse,reproduce,distribute,adapt,modify,anddisplayallfinalworkproductproducedpursuanttothisAgreement.TheCity’sorother’sadaptation,modificationoruseofthefinalworkproductsotherthanforthepurposesofthisAgreementshallbewithoutliabilitytotheConsultant.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.7.RecordMaintenance:TheConsultantshallmaintainaccountsandrecords,whichproperlyreflectalldirectandindirectcostsexpendedandWorkprovidedintheperformanceofthisAgreementandretainsuchrecordsforaslongasmayberequiredbyapplicableWashingtonStaterecordsretentionlaws,butinanyeventnolessthansixyearsaftertheterminationofthisAgreement.TheConsultantagreestoprovideaccesstoandcopiesofanyrecordsrelatedtothisAgreementasrequiredbytheCitytoauditexpendituresandchargesand/ortocomplywiththeWashingtonStatePublicRecordsAct(Chapter42.56RCW).TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.8.PublicRecordsCompliance:TothefullextenttheCitydeterminesnecessarytocomplywiththeWashingtonStatePublicRecordsAct,ConsultantshallmakeaduediligentsearchofallrecordsinitspossessionorcontrolrelatingtothisAgreementandtheWork,including,butnotlimitedto,e-mail,correspondence,notes,savedtelephonemessages,recordings,photos,ordrawingsandprovidethemtotheCityforproduction.IntheeventConsultantbelievessaidrecordsneedtobeprotectedfromdisclosure,itmay,atConsultant’sownexpense,seekjudicialprotection.Consultantshallindemnify,defend,andholdharmlesstheCityforallcosts,includingattorneys’fees,attendanttoanyclaimorlitigationrelatedtoaPublicRecordsActrequestforwhichConsultanthasresponsiverecordsandforwhichConsultanthaswithheldrecordsorinformationcontainedtherein,ornotprovidedthemtotheCityinatimelymanner.ConsultantshallproducefordistributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimelymanner,unlessthoserecordsareprotectedbycourtorder.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.9.IndependentContractorRelationship:A.TheConsultantisretainedbytheCityonlyforthepurposesandtotheextentsetforthinthisAgreement.ThenatureoftherelationshipbetweentheConsultantandtheCityduringtheperiodoftheWorkshallbethatofanindependentcontractor,Page3of9AGENDA ITEM #1. a)
notemployee.TheConsultant,nottheCity,shallhavethepowertocontrolanddirectthedetails,mannerormeansofWork.Specifically,butnotbymeansoflimitation,theConsultantshallhavenoobligationtoworkanyparticularhoursorparticularschedule,unlessotherwiseindicatedintheScopeofWorkorwhereschedulingofattendanceorperformanceismutuallyarrangedduetothenatureoftheWork.ConsultantshallretaintherighttodesignatethemeansofperformingtheWorkcoveredbythisagreement,andtheConsultantshallbeentitledtoemployotherworkersatsuchcompensationandsuchotherconditionsasitmaydeemproper,provided,however,thatanycontractsomadebytheConsultantistobepaidbyitalone,andthatemployingsuchworkers,itisactingindividuallyandnotasanagentfortheCity.B.TheCityshallnotberesponsibleforwithholdingorotherwisedeductingfederalincometaxorSocialSecurityorcontributingtotheStateIndustrialInsuranceProgram,orotherwiseassumingthedutiesofanemployerwithrespecttoConsultantoranyemployeeoftheConsultant.C.IftheConsultantisasoleproprietorshiporifthisAgreementiswithanindividual,theConsultantagreestonotifytheCityandcompleteanyrequiredformiftheConsultantretiredunderaStateofWashingtonretirementsystemandagreestoindemnifyanylossestheCitymaysustainthroughtheConsultant’sfailuretodoso.10.HoldHarmless:TheConsultantagreestorelease,indemnify,defend,andholdharmlesstheCity,electedofficials,employees,officers,representatives,andvolunteersfromanyandallclaims,demands,actions,suits,causesofaction,arbitrations,mediations,proceedings,judgments,awards,injuries,damages,liabilities,taxes,losses,fines,fees,penalties,expenses,attorney’sorattorneys’fees,costs,and/orlitigationexpensestoorbyanyandallpersonsorentities,arisingfrom,resultingfrom,orrelatedtothenegligentacts,errorsoromissionsoftheConsultantinitsperformanceofthisAgreementorabreachofthisAgreementbyConsultant,exceptforthatportionoftheclaimscausedbytheCity’ssolenegligence.ShouldacourtofcompetentjurisdictiondeterminethatthisagreementissubjecttoRCW4.24.115,(Validityofagreementtoindemnifyagainstliabilityfornegligencerelativetoconstruction,alteration,improvement,etc.,ofstructureorimprovementattachedtorealestate...)then,intheeventofliabilityfordamagesarisingoutofbodilyinjurytopersonsordamagestopropertycausedbyorresultingfromtheconcurrentnegligenceoftheConsultantandtheCity,itsofficers,officials,employeesandvolunteers,Consultant’sliabilityshallbeonlytotheextentofConsultant’snegligence.ItisfurtherspecificallyandexpresslyunderstoodthattheindemnificationprovidedinthisAgreementconstituteConsultant’swaiverofimmunityundertheIndustrialInsuranceAct,RCWTitle51,solelyforthepurposesofthisindemnification.ThePartieshavemutuallynegotiatedandagreedtothiswaiver.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.Page4of9AGENDA ITEM #1. a)
11.GiftsandConflicts:TheCity’sCodeofEthicsandWashingtonStatelawprohibitCityemployeesfromsoliciting,accepting,orreceivinganygift,gratuityorfavorfromanyperson,firmorcorporationinvolvedinacontractortransaction.ToensurecompliancewiththeCity’sCodeofEthicsandstatelaw,theConsultantshallnotgiveagiftofanykindtoCityemployeesorofficials.ConsultantalsoconfirmsthatConsultantdoesnothaveabusinessinterestoraclosefamilyrelationshipwithanyCityofficeroremployeewhowas,is,orwillbeinvolvedinselectingtheConsultant,negotiatingoradministeringthisAgreement,orevaluatingtheConsultant’sperformanceoftheWork.12.CityofRentonBusinessLicense:TheConsultantshallobtainaCityofRentonBusinessLicensepriortoperforminganyWorkandmaintainthebusinesslicenseingoodstandingthroughoutthetermofthisagreementwiththeCity.Informationregardingacquiringacitybusinesslicensecanbefoundat:http://rentonwa.gov/business/default.aspx?id=548&mid=328.InformationregardingStatebusinesslicensingrequirementscanbefoundat:http://dor.wa.gov/content/doirigbusiness/registermybusiness/13.Insurance:Consultantshallsecureandmaintain:A.Commercialgeneralliabilityinsuranceintheminimumamountsof$1,000,000foreachoccurrence/$2,000,000aggregatefortheTermofthisAgreement.B.IntheeventthatWorkdeliveredpursuanttothisAgreementeitherdirectlyorindirectlyinvolveorrequireProfessionalServices,ProfessionalLiability,ErrorsandOmissionscoverageshallbeprovidedwithminimumlimitsof$1,000,000peroccurrence.“ProfessionalServices”,forthepurposeofthissection,shallmeananyWorkprovidedbyalicensedprofessionalorWorkthatrequiresaprofessionalstandardofcare.C.Workers’compensationcoverage,asrequiredbytheIndustrialInsurancelawsoftheStateofWashington,shallalsobesecured.0.CommercialAutomobileLiabilityforowned,leased,hiredornon-owned,leased,hiredornon-owned,withminimumlimitsof$1,000,000peroccurrencecombinedsinglelimit,iftherewillbeanyuseofConsultant’svehiclesontheCity’sPremisesbyoronbehalfoftheCity,beyondnormalcommutes.E.ConsultantshallnametheCityasanAdditionalInsuredonitscommercialgeneralliabilitypolicyonanon-contributoryprimarybasis.TheCity’sinsurancepoliciesshallnotbeasourceforpaymentofanyConsultantliability,norshallthemaintenanceofanyinsurancerequiredbythisAgreementbeconstruedtolimittheliabilityofConsultanttothecoverageprovidedbysuchinsuranceorotherwiselimittheCity’srecoursetoanyremedyavailableatlaworinequity.F.SubjecttotheCity’sreviewandacceptance,acertificateofinsuranceshowingtheproperendorsements,shallbedeliveredtotheCitybeforeperformingtheWork.Page5of9AGENDA ITEM #1. a)
G.ConsultantshallprovidetheCitywithwrittennoticeofanypolicycancellation,withintwo(2)businessdaysoftheirreceiptofsuchnotice.14.Delays:ConsultantisnotresponsiblefordelayscausedbyfactorsbeyondtheConsultant’sreasonablecontrol.WhensuchdelaysbeyondtheConsultant’sreasonablecontroloccur,theCityagreestheConsultantisnotresponsiblefordamages,norshalltheConsultantbedeemedtobeindefaultoftheAgreement.15.SuccessorsandAssigns:NeithertheCitynortheConsultantshallassign,transferorencumberanyrights,dutiesorinterestsaccruingfromthisAgreementwithoutthewrittenconsentoftheother.16.Notices:AnynoticerequiredunderthisAgreementwillbeinwriting,addressedtotheappropriatepartyattheaddresswhichappearsbelow(asmodifiedinwritingfromtimetotimebysuchparty),andgivenpersonally,byregisteredorcertifiedmail,returnreceiptrequested,byfacsimileorbynationallyrecognizedovernightcourierservice.Timeperiodfornoticesshallbedeemedtohavecommenceduponthedateofreceipt,EXCEPTfacsimiledeliverywillbedeemedtohavecommencedonthefirstbusinessdayfollowingtransmission.EmailandtelephonemaybeusedforpurposesofadministeringtheAgreement,butshouldnotbeusedtogiveanyformalnoticerequiredbytheAgreement.CityofRenton:Consultant:DavidM.ChristensenTonyV.Pardi,President1055SouthGradyWay2272229thDriveSE,Suite210Renton,WA98057Bothell,WA98021Phone:(425)430-7212Phone:(800)720-8052,ext.5312dchristensen@rentonwa.govtpardi@rh2.comFax:(425)430-7241Fax:(425)951-540117.DiscriminationProhibited:Excepttotheextentpermittedbyabonatideoccupationalqualification,theConsultantagreesasfollows:A.Consultant,andConsultant’sagents,employees,representatives,andvolunteerswithregardtotheWorkperformedortobeperformedunderthisAgreement,shallnotdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,maritalstatus,sexualorientationorpreference,age(exceptminimumageandretirementprovisions),honorablydischargedveteranormilitarystatus,orthepresenceofanysensory,mentalorphysicalhandicap,unlessbaseduponabonafideoccupationalqualificationinrelationshiptohiringandemployment,inemploymentorapplicationforemployment,theadministrationofthedeliveryofWorkoranyotherbenefitsunderthisAgreement,orprocurementofmaterialsorsupplies.B.TheConsultantwilltakeaffirmativeactiontoinsurethatapplicantsareemployedandthatemployeesaretreatedduringemploymentwithoutregardtotheirrace,Page6of9AGENDA ITEM #1. a)
creed,color,nationalorigin,sex,age,sexualorientation,physical,sensoryormentalhandicaps,ormaritalstatus.Suchactionshallinclude,butnotbelimitedtothefollowingemployment,upgrading,demotionortransfer,recruitmentorrecruitmentadvertising,layoffortermination,ratesofpayorotherformsofcompensationandselectionfortraining.C.IftheConsultantfailstocomplywithanyofthisAgreement’snon-discriminationprovisions,theCityshallhavetheright,atitsoption,tocanceltheAgreementinwholeorinpart.D.TheConsultantisresponsibletobeawareofandincompliancewithallfederal,stateandlocallawsandregulationsthatmayaffectthesatisfactorycompletionoftheproject,whichincludesbutisnotlimitedtofairlaborlaws,worker’scompensation,andTitleVIoftheFederalCivilRightsActof1964,andwillcomplywithCityofRentonCouncilResolutionNumber4085.18.Miscellaneous:Thepartiesherebyacknowledge:A.TheCityisnotresponsibletotrainorprovidetrainingforConsultant.B.Consultantwillnotbereimbursedforjobrelatedexpensesexcepttotheextentspecificallyagreedwithintheattachedexhibits.C.ConsultantshallfurnishalltoolsandIormaterialsnecessarytoperformtheWorkexcepttotheextentspecificallyagreedwithintheattachedexhibits.D.Intheeventspecialtraining,licensing,orcertificationisrequiredforConsultanttoprovideWorkhe/shewillacquireormaintainsuchathis/herownexpenseand,ifConsultantemploys,sub-contracts,orotherwiseassignstheresponsibilitytoperformtheWork,saidemployee/sub-contractor/assigneewillacquireandormaintainsuchtraining,licensing,orcertification.E.Thisisanon-exclusiveagreementandConsultantisfreetoprovidehis/herWorktootherentities,solongasthereisnointerruptionorinterferencewiththeprovisionofWorkcalledforinthisAgreement.F.Consultantisresponsibleforhis/herowninsurance,including,butnotlimitedtohealthinsurance.G.Consultantisresponsibleforhis/herownWorker’sCompensationcoverageaswellasthatforanypersonsemployedbytheConsultant.19.OtherProvisions:A.ApprovalAuthority.EachindividualexecutingthisAgreementonbehalfoftheCityandConsultantrepresentsandwarrantsthatsuchindividualsaredulyauthorizedtoexecuteanddeliverthisAgreementonbehalfoftheCityorConsultant.Page7of9AGENDA ITEM #1. a)
B.GeneralAdministrationandManagement.TheCity’sprojectmanagerisDavidM.Christensen.InprovidingWork,ConsultantshallcoordinatewiththeCity’scontractmanagerorhis/herdesignee.C.AmendmentandModification.ThisAgreementmaybeamendedonlybyaninstrumentinwriting,dulyexecutedbybothParties.D.Conflicts.IntheeventofanyinconsistenciesbetweenConsultantproposalsandthisAgreement,thetermsofthisAgreementshallprevail.Anyexhibits/attachmentstothisAgreementareincorporatedbyreferenceonlytotheextentofthepurposeforwhichtheyarereferencedwithinthisAgreement.TotheextentaConsultantpreparedexhibitconflictswiththetermsinthebodyofthisAgreementorcontainstermsthatareextraneoustothepurposeforwhichitisreferenced,thetermsinthebodyofthisAgreementshallprevailandtheextraneoustermsshallnotbeincorporatedherein.E.GoverningLaw.ThisAgreementshallbemadeinandshallbegovernedbyandinterpretedinaccordancewiththelawsoftheStateofWashingtonandtheCityofRenton.ConsultantandalloftheConsultant’semployeesshallperformtheWorkinaccordancewithallapplicablefederal,state,countyandcitylaws,codesandordinances.F.JointDraftingEffort.ThisAgreementshallbeconsideredforallpurposesaspreparedbythejointeffortsofthePartiesandshallnotbeconstruedagainstonepartyortheotherasaresultofthepreparation,substitution,submissionorothereventofnegotiation,draftingorexecution.G.jurisdictionandVenue.AnylawsuitorlegalactionbroughtbyanypartytoenforceorinterpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKingCountySuperiorCourtfortheStateofWashingtonattheMalengRegionalJusticeCenterinKent,KingCounty,Washington,oritsreplacementorsuccessor.H.Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionorpartofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatetheremainderofthisAgreement,whichshallremaininfullforceandeffect.I.SoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthePartiesandanyrepresentationsorunderstandings,whetheroralorwritten,notincorporatedareexcluded.J.TimeisoftheEssence.TimeisoftheessenceofthisAgreementandeachandallofitsprovisionsinwhichperformanceisafactor.AdherencetocompletiondatessetforthinthedescriptionoftheWorkisessentialtotheConsultant’sperformanceofthisAgreement.K.Third-PartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbeconstruedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthanthePage8of9AGENDA ITEM #1. a)
Parties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwillbeforthesoleandexclusivebenefitofthePartiesandnooneelse.L.AssignsandSuccessors.ThePartieseachbindthemselves,theirpartners,successors,assigns,andlegalrepresentativestotheotherpartytothisAgreement,andtothepartners,successors,assigns,andlegalrepresentativesofsuchotherpartywithrespecttoallcovenantsoftheAgreement.M.Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’sfailuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnotpreventeithertheCityorConsultantfromenforcingthatprovisionoranyotherprovisionofthisAgreementinthefuture.WaiverofbreachofanyprovisionofthisAgreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreachunlessitisexpresslywaivedinwriting.N.Counterparts.ThePartiesmayexecutethisAgreementinanynumberofcounterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogetherconstitutethisoneAgreement.INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedatelastsignedbythePartiesbelow.CITYOFRENTONBy:DenisLawMayorDateAttestJasonA.Seth,CMCCityClerkApprovedastoLegalFormLawrenceJ.WarrenRentonCityAttorneyAgreementFormUpdated08/30/2016CONSULTANTBy:TonyV.PardiPresidentDatePage9of9AGENDA ITEM #1. a)
ExhibitAScopeofWorkCityofRentonFalconRidgeLiftStationReplacementandForceMainImprovementsJanuary2017BackgroundTheFalconRidgeLiftStation,locatedattheeastendofSE8thStreet,isaduplexfiberglass-enclosedliftstationthatservestheFalconRidgesubdivisionandincludesvacuum-primeSmith&Lovelesspumps.Theliftstationwasconstructedin1981andhasnowreachedtheendofitsusefullife.TheCityofRenton(City)intendstoconstructareplacementliftstationonlandcurrentlyownedbytheCityParksDepartmentadjacenttotheeastsideoftheexistingliftstation.Constructionoftheproposedliftstationwilloccurwhiletheexistingstationremainsinservice.Followingconstruction,testing,andtransferofservicetotheproposedliftstation,portionsoftheoldliftstationwillbedemolishedandremoved.Theexistingwetwellmaybeusedasaflow-throughmanhole.Inaddition,improvementswillbemadetotheexistingliftstation’sforcemain,includingaddingcleanoutports,toallowforbettermaintenance.Theproposedliftstationwillhavethesamecapacityastheexistingstation,whichhasadequatecapacitytoservetheareafortheforeseeablefuture.Noadditionaldevelopmentisexpectedintheareaservedbytheliftstation.RH2willprepareconstructiondocumentsfortheproposedliftstationandforcemainimprovements,assistwithpermittingapplications,andprovideservicesduringbidding(SDB)underthiscontract.Servicesduringconstruction,notincludedinthisScopeofWork,areanticipatedtobeaddedlaterunderaseparatecontractamendment.Task1—PredesignObjective:EvaluatethesiteandexistingliftstationwithCitystafftodeterminethesitinganddesigncriteriafortheliftstationreplacement.Approach:1.1ReviewexistingrecorddrawinginformationfortheexistingliftstationandforcemainprovidedbytheCity.1.2Analyzethesupervisorycontrolanddataacquisition(SCADA)dataprovidedbytheCitytoidentifythevolumeofpeak2-hourstoragecapacity.IdentifystorageoptionsconfigurationsforCityreview.1.3Performgeologicengineeringinvestigationfortheproposedliftstationsite.•Reviewavailablegeologicandgeotechnicalreportsrelatedtotheexistingliftstation.Reviewavailablegeologic,soil,andgroundwaterinformationrelatedtotheproposedliftstationsite.Performageotechnicalinvestigationtoobserve,characterize,anddocumentearthandgroundwaterconditionsofthesite,identifypotentialgeologichazardsandrecommendationstomitigatethegeologicrisks,andproviderecommendationsfordesignandconstructionofthenewliftstation.Observeexcavationofthree(3)testpits(nomorethan12feetdeep)toinvestigatesoilandgroundwaterconditionsandtoidentifythelocationandcharacteristicsofexistingnativematerials.Iffieldinvestigationsrevealunanticipatedgeologicorhydrogeologicconditionsthatcouldhaveasignificantimpactonthedesignorconstructionoftheliftstation,additionalexploration,suchassoilborings,andauthorizationmaybenecessary.TestpitIl/12/2U1711:23:31AMJ\Data’\RlN\S4U\2U16laIconRdgeLSandI’MImprovements\PSA.JXIIII11’IA_S()\V_IaIconRidgeISReplaccment.docxAGENDA ITEM #1. a)
CityofRentonExhibitAFalconRidgeLiftStationReplacementandForceMainImprovementsScopeofWorkexcavationwillbecompletedbyCitystaff.itisassumedthatclearing,grading,andsubgradestabilizatianforaccesswillbeperformedbyCitystafforwillbedirectlycontractedbytheCity.One-callUtilityLocateswillbemarkedinthefieldandcalledinbytheCity.CityshaltcoordinatewithRH2oncelocatesarecomplete.RH2willrelyonthefieldmarkings’accuracywhendiggingtestpits.Asoillaboratorywillbesubcontractedtoprovidegroin-sizeanalysisofrepresentativesoilsamples.Prepareageologicengineeringreportthatwillincludeasummaryofgeologicalconditionsandproviderecommendationsforthedesignandconstructionoftheproposedliftstation,includingshoringandfoundationdesign,drainage,andtrenchstabilityforcontractorshoringrequirements.Theengineeringreportwillincludeafigureshowingexplorationlocations,photographs,andlogsfromeachtestpit(andsoilboring)performed.1.4Describesurveyworktobecompleted,includingthesurveylimitsandrequirements;schedulethesurveyworkincoordinationwithotheractivities,includingenvironmentalandgeotechnicalinvestigation;andreviewthesurveyoncecomplete.Itisassumedthatsurveyingwillbesubcontractedtoaprofessionallandsurveyor(PLS),toprovidehorizontalandverticalsurveycontrolandtopographicalinformation,includingsurfacefeatures,undergroundutilities,roadwayandutilityalignments,rights-of-way(ROW),andpropertylines.RH2isentitledtorelyontheaccuracyandcompletenessofanyinformation,data,ormaterialsprovidedbytheCity.CoordinatesurveyorpreparationofthelegaldescriptionandplanforacquisitionofCityParksDepartmentproperty.1.5Performhydrauliccalculationsandrecommendpumps.ItisassumedthattheCitywillprovidestaticandoperatingpressurereadingsfromcalibratedpressuregaugesintheexistingl,:ftstation.Thepressurereadingsshallbeonthedischargesideofthepumpandshallbeconcurrentwithflowratetesting.Theheightofthepressuregaugesabovetheliftstationfloorshallberecorded.Photographsofthegaugesandtheirpositiononthedischargepipingwillbeprovided.1.6Evaluaterequirementsattheliftstationtomeetthenewtelemetry/SCADAstandard.ProvidedbyCity:•Meetingattendance.•Availablegeotechnicalorconstructionreportsrelatedtotheexistingliftstation.•Pressurereadings,photographs,andflowmeasurementatexistingliftstation.•Staffandequipmenttocompletethreetestpitsto12feetdeep.RH2Deliverables:•TopographiclandsurveyoftheexistingliftstationsiteandCityParksDepartmentpropertyasneededforthenewliftstationattheendofSEPlace.•Geologicengineeringreport.•Preliminaryplanandprofiledrawingsoftherecommendedimprovements.•Designcriteriachecklist.Task2—PermittingAssistanceforLiftStationImprovementsObjective:ProvidepermittingassistancetotheCitytoconstructliftstationimprovements.AssisttheCityinthepreparationofpermitapplicationsfortheliftstationandassociatedforcemainimprovements;21/12/171.1:23AM);DataREN\S4O\2O16FalconRidgeLSandFMlmprovementsPSA_EXHiITA_SOW_FalconRidgeISReptacement.docaAGENDA ITEM #1. a)
CityofRentonExhibitAFalconRidgeLiftStationReplacementandForceMainImprovementsScopeofWorkcoordinatewithlocalagencystaffregardingpermitcompliance;assisttheCityinthesubmittaloffinalizedpermitapplications;andfacilitateagencyreviews/approvals,asrequested.Itisanticipatedthatapprovedpermitapplicationswillbeincorporatedintobiddingandconstructiondocumentsasneeded.Approach:2.1CoordinatewiththeCityregardingplannedprojectimprovements,pre-applicationmeetingneeds,andanticipatedpermits.2.2ProvidetechnicalinformationtotheCityforpreparationoftheStateEnvironmentalPolicyAct(SEPA)Checklist.2.3PrepareaROWUsePermitapplicationforworkintheROWtoin5tallaccessportsinforcemain.2.4Prepareasurfacewaterdrainagereportfordrainagereview.2.5Followingpermitsubmittals,coordinatewithagencystafftoreviewapplicationsandrespondtoagencyrequestsforadditionalinformation.Assumptions:•Theprojectwillrequireapre-applicationmeetingthroughtheCity’sPlanningDepartment.Ifthepre-applicationmeetingcanbewaived,subtask2.1willnotbeexpended.•TheCitywillpreparetheSEPAChecklist,utilizingtechnicalinformationprovidedbyRH2.TheCitywillcoordinatetheSEPAsubmittal,andtheCity’sPlanningDepartmentwillhandlethedeterminationandpublication.•Nomorethan5,000squarefeetofimpervioussurfacewillbeaddedbytheproposedliftstation,andstormwoterdetentionandwaterqualitytreatmentwillnotberequired.Stormwaterfromthesitewillbedischargedintoexistingstormwaterpipelinesorlevel-spreadertrenchesonCityParks’property.Consequently,theprojectwillbesubjectonlytoasmallprojectsimplifieddrainagereview.RH2willpreparethedrainagereport,andtheCitywillhandleallpermittingrelatedtothedrainagereview.•TheprojectwillnotrequireabuildingordemolitionpermitfromtheCity.ItisanticipatedthatprojectimprovementswillfitwithintheexemptionsforthesepermitsandthatCitystaffwillcoordinatewiththeCity’sPlanningDepartmentonthiselementtoreceiveexemptionconfirmation.•Theprojectwillbeconsideredasmallutility,whichisapermitteduseintheResourceConservationZone,inwhichtheproposedliftstationsiteislocated.NoConditionalUsePermitwillberequiredfortheproject.•Theprojectwilldisturblessthan1acreoflandandwillnotrequireaConstructionStormwaterGenera!PermitthroughtheWashingtonStateDepartmentofEcology(Ecology).ProvidedbytheCity:•Paymentofallpermitfeesdirectly.•Attendanceatthepre-applicationmeeting(ifrequired)andpermitsubmittalmeetings.•PreparationoftheSEPAenvironmentalchecklist(RH2willassistwithsupportingdocuments).31/12/1711:23AMJ:\DataRENS4O\2O16FalconldgeISadFMlmprovernents\PSAEXHISITA_SOW_FalconRidgeL5ReplacnmnnLdocaAGENDA ITEM #1. a)
CityofRentonExhibitAFalconRidgeLiftStationReplacementandForceMainImprovementsScopeofWorkRH2Deliverables:•Pre-applicationmeetingrequestapplication(ifrequested),meetingattendance,andmeetingminutes.•TechnicalinformationfortheSEPAChecklist.•ROWUsePermitapplication.•Recordsofcorrespondenceandcoordinationwithreviewingagencystaff.Task3—LiftStationDesignObjective:Developbid-readyplansandspecificationsfortheproposedimprovementstothefacilitybasedonthedesigncriteriadevelopedduringTask2.Developplansheetsfortheproposedimprovementstotheliftstation.Plansheetsaretoincludethefollowing:•CoverandVicinityMap•GeneralProjectInformationandLegend•GeneralNotes•StormwaterNotesandPlan•ForceMainImprovementPlan•ExistingSiteandUtilityPlan•ProposedSiteandUtilityPlan•ProposedSiteandUtilityDetails•DemolitionandSiteRestorationPlan(demofollowsliftstationconstruction)•StructuralPlanforsub-gradewetwellmanholeandvaults•StructuralPlanandDetailsforElectricalBuilding,includingFoundation,andEngineGeneratorSetFoundationandSoundEnclosure•MinorMechanicalPlan(Heating,Ventilation,andAirConditioning(HVAC),etc.)•MechanicalPlan,Sections,andDetails•MechanicalNotesandLegend•ElectricalLegend•ElectricalOne-lineDiagramandSchedules•ElectricalSitePlan•ElectricalPowerDistributionandSignalPlan•LightingPlan•PumpControlPanelLayout•ControlLogicDiagram41/12/1111:21AMJ:Oat\REN\54U\2O16FalconRidge(.1andFMImpcovenients\PSA_EXIUBITA_SOWjalconRdg1.5Replacemnt.docxAGENDA ITEM #1. a)
CityofRentonExhibitAFalconRidgeUftStationReplacementandForceMainImprovementsScopeofWork•ElectricalDetailsandSchedule•RemoteTerminalUnit(RTU)Diagrams•ProposedSCADAImprovementsApproach:3.1Prepare60-percentcompletecoverandgeneralinformationsheet.3.2Prepare60-percentcompleteproposedsiteandutilityplans.Itisassumedthatalandscapeplanpreparedbyalicensedlandscapearchitect(ASLA)willnotberequired.3.3Prepare60-percentcompletestructuralplansforaprecastconcretecircularmanholewetwellandhatch(toutilizeforcleaning/maintenance).Preparestructuraldesigncriteriasummaryforpermitapplication.Itisassumedthatthewetwellmanholewillbeprecastconcrete,approximately15feetbelowgrade,anddesignedforH520vehicleloading.3.4Prepare60-percentcompletestructuralplansrequiredfortheconcretemasonryunit(CMU)SCADAenclosureandenginegeneratorfoundationandsoundabatementwalls.ItisassumedthattheSCADAenclosurewillbeasmallCMUenclosurewitharoofandthattheEGenclosurewillconsistofsoundabatementwalls.3.5Prepare60-percentcompletemechanicalplans,includingpump,majorpiping,andaccessories.Accessoriesmayincludeventsandpressuregauges,asselectedduringpreliminarydesign.3.6Prepare60-percentcompleteelectricalandSCADAplans.3.7Submitthe60-percentdesign,inPDFformat,totheCityforreview.Attendone(1)reviewmeetingwiththeCity.3.8Advancedesignfrom60percentto90percent,includingincorporatingreviewcommentsfromtheCityintothedesignplansandadditionaldetailsforbid-readyconstructiondocuments.3.9Submit90-percentcompletedesignplansandspecificationstoCityforreviewconsistingofone(1)electroniccopyinPDFformatandtwo(2)half-sizedrawingsets.Attendone(1)reviewmeetingwiththeCity.3.10Conductanin-housequalityassurance/qualitycontrol(QA/QC)reviewofplans.Basedonreviewcomments,preparefinalplansanddetails(advancefrom90-percentcompleteto100-percentcomplete.)SubmittoCityfinalapproval.3.11Preparepreliminaryconstructioncostestimateat60-percentcompletebenchmark.Identifybidquantitiesandupdateengineer’sconstructioncostestimatebasedonthefinalplans.ProvidedbytheCity:•Reviewcommentsforthe60-and90-percentplanssets.RH2Deliverables:•60-percentreviewplans,andpreliminarycostestimate.•90-percentreviewplans.•Finalplans,andengineer’sconstructioncostestimate.51/12/1711:23AM3:\DataREN54O\2O16FalconRidgeISndFMlrnproeements\PSA_EXH1B)TA50W_FalconRidge13Replacernent.docxAGENDA ITEM #1. a)
CityofRentonFalconRidgeLiftStationReplacementandForceMainImprovementsExhibitAScopeofWorkTask4—SpecificationsObjective:Preparetechnicalandgeneralspecifications.Approach:4.1PreparetechnicalspecificationsbasedonRH2technicalspecificationsandtailoredforthisproject.SubmittoCitywith60-percentcompleteplansforreviewandcomment.4.2CoordinatewiththeCitytoupdatetheCity’sstandardspecificationsandgeneralconditionsaswarrantedforthisproject.IncorporateCity’scommentsonthe60-percenttechnicalspecificationsandadvanceto90-percentcomplete.SubmittoCitywith90-percentcompleteplansforreviewandcomment.4.3AddressCitycommentsandpreparefinalspecifications.ProvidedbytheCity:•Reviewandcommentontechnicalandgeneralspecifications.•Productionofspecifications.RH2Deliverables:•One(1)electronicsetoftechnicalspecificationsat60-percentdesignmilestone.•One(1)electronicsetoftechnicalandgeneralspecificationsat90-percentdesignmilestone.•One(1)electronicsetoffinaltechnicalandgeneralspecifications.Task5—ServicesDuringBiddingandAwardObjective:Provideengineeringservicesduringthebiddingphaseoftheproject.Approach:5.1PrepareabidadvertisementandcoordinatethetimingandplacementwiththeCity.TheCitywillsubmittheadvertisementtotheappropriatepublications.5.2Produceelectronic5etsoftheplansandtechnicalspecifications.TheCitywillproducethebiddocumentsetsasneededforthepurposeoftheproject.5.3Respondtoquestionsfrombidders,andreviseconstructionplans,technicalspecifications,orcontractconditionsduringthebiddingprocessifrequested.Thismayincludethepreparationandissuanceofuptoone(1)addendum.5.4AssisttheCitywiththeevaluationofthequalificationsandreferencesfortheapparentlowbidder.Preparerecommendationofbidawardletter.ItisassumedthattheCitywillhandlebidawardandcontractexecution.5.5Prepareconstructionplansetsandspecificationsforapre-constructionmeeting.ProducePDFversionofdocuments.ProvidedbytheCity:•ManagementoftheBuilder’sExchangeonlinebiddingprocess.•Distributionofbiddocumentsandmaintenanceoftheplanholder’slist,ifapplicable.61/1211711:23AMJ;\Data\REN54O\2O16FarconRidge1.5andFMImproeementsP5A_EXHlBiTA....SOWjaIconRidgeISReplacement,docxAGENDA ITEM #1. a)
CityofRentonExhibitAFalconRidgeLiftStationReplacementandForceMainImprovementsScopeofWork•Bidopeningattendanceandtabulationofreceivedbids.•Issuanceofaddendum,ifany,toallcontractdocumentholders.RH2Deliverables:•Bidplansets:one(1)electronicset,andfour(4)11-inchby17-inchhardcopies;one(1)setforCityuseandbiddingpurposes,andthree(3)setsforRH2’sfileandstaffuseduringbidding.•Phoneassistancetovendorsandbiddersduringthebiddingphase.•Referencecheckoflowestbidder.•Preparationofrecommendationofbidawardletter.ThenumberofhoursshownontheFeeEstimateforelementsofthisScopeofWorkareestimates.Theactualnumberofhourscouldbemoreorlessthanshown.Monthlyaccountingoftimeexpendedwillbeprovided,ormorefrequentlyasrequestedbytheCity.71/2/1711:23AMJ:Data\REN\54O\2O16FalcanRidge15andFMimprovements\FSAEXi41B11ASOWjaiconRidgeISRepiacenienl.docxAGENDA ITEM #1. a)
ExhibitB:TimeScheduleofCompletionCityofRentonFalconRidgeLiftStationReplacementandForceMainImprovementsANTICIPATEDNOTICETOPROCEEDDATE:March1,2017AnticipatedTaskCompletionTask1—PredesignJune2017Task2—PermittingAssistanceforlistStationImprovementsOctober2017Task3—LiftStationDesignNovember2017Task4—SpecificationsNovember2017Task5—ServicesDuringBiddingandAwardJanuary2018ANTICIPATEDCONTRACTCOMPLETIONDATE:March201811/11/20177Uf)0AM1;DM\REN\54D2016FakanRidgnLIindFMImproemnritPSA_EIHIlITl_CompIeUonSch.dul_FakonRd..LIRtp1cemnnLdncxAGENDA ITEM #1. a)
ExhibitC:CostandFeeEstimateCityofRentonFalconRidgeLiftStationReplacementandForceMainImprovementsConsistingofthefollowing:ExhibitCl—ConsultantFeeDetermination—SummarySheet—FeeScheduleWSDOTMemodated9Jun2016;Subject:AcceptanceofFYE2015ICR—AuditOfficeReviewExhibitC2—FeeEstimate11/12/201711:28:00AMi:\0ataREN\S40\20i6FalcanflidgeLIandFMmpraiement\PSA_EXHIBtC_Cont;ndFeeE8iima_FkocnRdjiL5IiepIacmentdcaAGENDA ITEM #1. a)
ExhibitC-iConsultantFeeDetermination-SummarySheet(NegotiatedHourlyRatesofPay)FeeScheduleSubconsultant:RH2ENGINEERING,INCNegotiatedHourlyOverheadFeeMultiplierNegotiatedRateStaffClassificationRateMultiplierPerHour195.57%12%ProfessionalI$41.39$80.94$14.68$137.00ProfessionalII$45.62$89.21$16.18$151.00ProfessionalIll$48.64$95.12$17.25$161.00ProfessionalIV$51.96$101.62$18.43$172.00ProfessionalV$55.89$109.30$19.82$185.00ProfessionalVI$59.51$116.39$21.11$197.00ProfessionalVII$64.34$125.84$22.82$213.00ProfessionalVIII$67.37$131.75$23.89$223.00ProfessionalIX$67.37$131.75$23.89$223.00TechnicianI$29.60$57.90$10.50$98.00TechnicianII$31.42$61.44$11.14$104.00TechnicianIll$39.88$77.98$14.14$132.00TechnicianIV$42.29$82.71$15.00$140.00AdministrativeI$20.24$39.58$7.18$67.00AdministrativeII$23.86$46.67$8.46$79.00AdministrativeIII$28.40$55.53$10.07$94.00AdministrativeIV$33.53$65.58$11.89$111.00AdministrativeV$39.57$77.39$14.04$131.00In-HouseCopiesB/W-8.5x11$0.09In-HouseCopiesB/W-8.5x14$0.14In-HouseCopies8/W-11x17$0.20In-HouseCopiesColor-8.5x11$0.90In-HouseCopiesColor-8.5x14$1.20In-HouseCopiesColor-11x17$2.00CADPlotsLarge$25.00CADPlotsFull$10.00CADPlotsHalf$2.50CADSystemPerHour$27.50GISSystemPerHour$27.50MileageCurrentIRSRateSubconsultantswillbebilledatcostplus15%.Outsidedirectcostsforpermitfees,reports,maps,data,reprographics,couriers,postage,andnonmileagerelatedtravelexpensesthatarenecessaryfortheexecutionoftheprojectandarenotspecificallyidentifiedelsewhereinthecontractwillbebilledatcost.AGENDA ITEM #1. a)
WashingtonStateV,ØDepartmentofTransportationMemorandumJune7,2016TO:Erikionson.ContractingServicesManagerFROM:SchatzieHarvey,AgreementComplianceAuditManageitkSUBJECT:RH2Engineering,Inc.IndirectCostRateforFiscalYearEndedDecember31,2015WehavecompletedourreviewoftheRH2Engineering,Inc.(RH2)indirectCostRatefortheabovereferencedliscalyear.WereviewedthedocumentationsupportingtherateforcompliancewithcriteriacontainedintheFederalAcquisitionRegulations(FAR).Subpart31.BasedonourreviewweareissuingthismemoestahiishingtheRl-12IndirectCostRateforfiscalyearendingDecember31•2015,atI95.57cofdirectlabor.RH2providedanFHWACertificateofFinalIndirectCostsindicatingallcostsincludedintheindirectcostrateschedulecomplywithFARs.Costsbilledtoagreementswillstillbesubjecttoauditofactualcosts,basedonthetermsandconditionsoftherespectiveagreement.Thiswasnotacognizantreview.AnyotherentitycontractingwiththefirmisresponsiblefordeterminingtheacceptabilityoftheIndirectCostRate.lfyouhaveanyquestions,feelfreetocallmeat(360)705-7006,orviaemailatharvevs@.wsdol.wa.Iwv.Cc:SteveMcKerneyFileDOTFctrn7OC•OO8[FPevied5l9AGENDA ITEM #1. a)
EXHIBITC-2CityofRentonFalconRidgeLiftStationReplacementandForceMainImprovementsFeeEstimateIThtlLibortatilSUbconsultantTatilExpense(TotxicastTaskSPredesignI8J$15904$6,900I$803)$23607ITask2PermittingAsnistanrefarLiftStationImprovementaI51SBAZ1IS-$$8709ITask3UftStatianDesignI501IS79,365$-$9.015$88,3781Tssk4SpecificationsI4sI$8,197I$-$sees8,506ITxskS5ervicesDurlngBidr(andAwxrdI341$S.OI$-IS615I$5.681IF:6,900$.)I(iIFMknp.aatPSAEITG4EEjavossd9.LSRIØrtaISJMst,ta’25t1statMAGENDA ITEM #1. a)
AGENDA ITEM #1. a)
AB - 1863
City Council Regular Meeting - 06 Mar 2017
SUBJECT/TITLE: Agreement for the Lift Station and Force Main Rehabilitation Group 1
Facilities - Predesign Project with RH2 Engineering, Inc.
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Dave Christensen, Wastewater Engineering Manager
EXT.: 7212
FISCAL IMPACT SUMMARY:
Funding for this contract in the amount of $176,379 is available from the approved 2017-2018 Wastewater
Capital Improvement Program Lift Station and Force Main Rehabilitation Projects budget
(426.465508/465516). The total project budget in 2017 for the two projects is $1,650,000, of which $400,000
is estimated for the engineering costs and the remainder for construction costs.
SUMMARY OF ACTION:
All of the City’s sewer lift stations have been replaced within the last 25 years with the exception of Falcon
Ridge, which is scheduled to be replaced in 2017-2018. The remaining stations, while in good running
condition overall, need a variety of smaller improvements to both the stations and force mains. This work
will be done in phases. This consultant contract covers predesign activities for the first nine stations (aka
Group 1) that will be rehabilitated. The types of improvements include replacement of outdated
telemetry, recoating wet wells, replacement of pumps and motor controls, and the rehabilitation of force
mains.
RH2 Engineering, Inc. was selected from the approved MSRC Architecture and Engineering Consultant
Roster to perform this work.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Execute the agreement for the Lift Station and Force Main Rehabilitation Group 1 Facilities - Predesign Project
with RH2 Engineering, Inc. in the amount of $176,379.
AGENDA ITEM #2. a)
AgreementforLiftStationandForceMainRehabilitationGroup1Facilities-PredesignCAG-17-___THISAGREEMENT,datedJanuary19,2017,isbyandbetweentheCityofRenton(the“City”),aWashingtonmunicipalcorporation,andRH2Engineering,Inc.,(“Consultant”),aWashingtoncorporation.TheCityandtheConsultantarereferredtocollectivelyinthisAgreementasthe“Parties.”OncefullyexecutedbytheParties,thisAgreementiseffectiveasofthelastdatesignedbybothparties.1.ScopeofWork:Consultantagreestoprovideapredesignstudyforimprovementsto17wastewaterliftstationsandassociatedforcemains,asspecifiedinExhibitA,ScopeofWork,whichisattachedandincorporatedhereinandmayhereinafterbereferredtoasthe“Work.”2.ChangesinScopeofWork:TheCity,withoutinvalidatingthisAgreement,mayorderchangestotheWorkconsistingofadditions,deletionsormodifications.AnysuchchangestotheWorkshallbeorderedbytheCityinwritingandtheCompensationshallbeequitablyadjustedconsistentwiththeratessetforthinExhibitC,CostandFeeEstimateorasotherwisemutuallyagreedbytheParties.3.TimeofPerformance:ConsultantshallcommenceperformanceoftheAgreementpursuanttotheschedule(s)setforthinExhibitB,Schedule.AllWorkshallbeperformedbynolaterthanJune30,2018.4.Compensation:A.Amount.TotalcompensationtoConsultantforWorkprovidedpursuanttothisAgreementshallnotexceed$176,379,plusanyapplicablestateandlocalsalestaxes.CompensationshallbepaidbaseduponWorkactuallyperformedaccordingtotherate(s)oramountsspecifiedinExhibitC,CostandFeeEstimate.TheConsultantagreesthatanyhourlyorflatratechargedbyitforitsWorkshallremainlockedatthenegotiatedrate(s)unlessotherwiseagreedtoinwritingorprovidedinExhibitC,CostandFeeEstimate.Exceptasspecificallyprovidedherein,theConsultantshallbesolelyresponsibleforpaymentofanytaxesimposedasaresultoftheperformanceandpaymentofthisAgreement.B.MethodofPayment.OnamonthlyornolessthanquarterlybasisduringanyquarterinwhichWorkisperformed,theConsultantshallsubmitavoucherorinvoiceinaformPagelof9AGENDA ITEM #2. a)
invoiceinaformspecifiedbytheCity,includingadescriptionofwhatWorkhasbeenperformed,thenameofthepersonnelperformingsuchWork,andanyhourlylaborchargerateforsuchpersonnel.TheConsultantshallalsosubmitafinalbilluponcompletionofallWork.PaymentshallbemadebytheCityforWorkperformedwithinthirty(30)calendardaysafterreceiptandapprovalbytheappropriateCityrepresentativeofthevoucherorinvoice.IftheConsultant’sperformancedoesnotmeettherequirementsofthisAgreement,theConsultantwillcorrectormodifyitsperformancetocomplywiththeAgreement.TheCitymaywithholdpaymentforworkthatdoesnotmeettherequirementsofthisAgreement.C.EffectofPayment.PaymentforanypartoftheWorkshallnotconstituteawaiverbytheCityofanyremediesitmayhaveagainsttheConsultantforfailureoftheConsultanttoperformtheWorkorforanybreachofthisAgreementbytheConsultant.D.Non-AppropriationofFunds.IfsufficientfundsarenotappropriatedorallocatedforpaymentunderthisAgreementforanyfuturefiscalperiod,theCityshallnotbeobligatedtomakepaymentsforWorkoramountsincurredaftertheendofthecurrentfiscalperiod,andthisAgreementwillterminateuponthecompletionofallremainingWorkforwhichfundsareallocated.NopenaltyorexpenseshallaccruetotheCityintheeventthisprovisionapplies.5.Termination:A.TheCityreservestherighttoterminatethisAgreementatanytime,withorwithoutcausebygivingten(10)calendardays’noticetotheConsultantinwriting.Intheeventofsuchterminationorsuspension,allfinishedorunfinisheddocuments,data,studies,worksheets,modelsandreports,orothermaterialpreparedbytheConsultantpursuanttothisAgreementshallbesubmittedtotheCity,ifanyarerequiredaspartoftheWork.B.IntheeventthisAgreementisterminatedbytheCity,theConsultantshallbeentitledtopaymentforallhoursworkedtotheeffectivedateoftermination,lessallpaymentspreviouslymade.IftheAgreementisterminatedbytheCityafterpartialperformanceofWorkforwhichtheagreedcompensationisafixedfee,theCityshallpaytheConsultantanequitableshareofthefixedfee.ThisprovisionshallnotpreventtheCityfromseekinganylegalremediesitmayhavefortheviolationornonperformanceofanyoftheprovisionsofthisAgreementandsuchchargesduetotheCityshallbedeductedfromthefinalpaymentduetheConsultant.NopaymentshallbemadebytheCityforanyexpensesincurredorworkdonefollowingtheeffectivedateofterminationunlessauthorizedinadvanceinwritingbytheCity.6.WarrantiesAndRightToUseWorkProduct:ConsultantrepresentsandwarrantsthatConsultantwillperformallWorkidentifiedinthisAgreementinaprofessionalandworkmanlikemannerandinaccordancewithallreasonableandprofessionalstandardsPage2of9AGENDA ITEM #2. a)
andlaws.Compliancewithprofessionalstandardsincludes,asapplicable,performingtheWorkincompliancewithapplicableCitystandardsorguidelines(e.g.designcriteriaandStandardPlansforRoad,BrideandMunicipalConstruction).Professionalengineersshallcertifyengineeringplans,specifications,plats,andreports,asapplicable,pursuanttoRCW18.43.070.ConsultantfurtherrepresentsandwarrantsthatallfinalworkproductcreatedforanddeliveredtotheCitypursuanttothisAgreementshallbetheoriginalworkoftheConsultantandfreefromanyintellectualpropertyencumbrancewhichwouldrestricttheCityfromusingtheworkproduct.ConsultantgrantstotheCityanon-exclusive,perpetualrightandlicensetouse,reproduce,distribute,adapt,modify,anddisplayallfinalworkproductproducedpursuanttothisAgreement.TheCity’sorother’sadaptation,modificationoruseofthefinalworkproductsotherthanforthepurposesofthisAgreementshallbewithoutliabilitytotheConsultant.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.7.RecordMaintenance:TheConsultantshallmaintainaccountsandrecords,whichproperlyreflectalldirectandindirectcostsexpendedandWorkprovidedintheperformanceofthisAgreementandretainsuchrecordsforaslongasmayberequiredbyapplicableWashingtonStaterecordsretentionlaws,butinanyeventnolessthansixyearsaftertheterminationofthisAgreement.TheConsultantagreestoprovideaccesstoandcopiesofanyrecordsrelatedtothisAgreementasrequiredbytheCitytoauditexpendituresandchargesand/ortocomplywiththeWashingtonStatePublicRecordsAct(Chapter42.56RCW).TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.8.PublicRecordsCompliance:TothefullextenttheCitydeterminesnecessarytocomplywiththeWashingtonStatePublicRecordsAct,ConsultantshallmakeaduediligentsearchofallrecordsinitspossessionorcontrolrelatingtothisAgreementandtheWork,including,butnotlimitedto,e-mail,correspondence,notes,savedtelephonemessages,recordings,photos,ordrawingsandprovidethemtotheCityforproduction.IntheeventConsultantbelievessaidrecordsneedtobeprotectedfromdisclosure,itmay,atConsultant’sownexpense,seekjudicialprotection.Consultantshallindemnify,defend,andholdharmlesstheCityforallcosts,includingattorneys’fees,attendanttoanyclaimorlitigationrelatedtoaPublicRecordsActrequestforwhichConsultanthasresponsiverecordsandforwhichConsultanthaswithheldrecordsorinformationcontainedtherein,ornotprovidedthemtotheCityinatimelymanner.ConsultantshallproducefordistributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimelymanner,unlessthoserecordsareprotectedbycourtorder.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.9.IndependentContractorRelationship:A.TheConsultantisretainedbytheCityonlyforthepurposesandtotheextentsetforthinthisAgreement.ThenatureoftherelationshipbetweentheConsultantandtheCityduringtheperiodoftheWorkshallbethatofanindependentcontractor,notemployee.TheConsultant,nottheCity,shallhavethepowertocontrolandPage3of9AGENDA ITEM #2. a)
directthedetails,mannerormeansofWork.Specifically,butnotbymeansoflimitation,theConsultantshallhavenoobligationtoworkanyparticularhoursorparticularschedule,unlessotherwiseindicatedintheScopeofWorkorwhereschedulingofattendanceorperformanceismutuallyarrangedduetothenatureoftheWork.ConsultantshallretaintherighttodesignatethemeansofperformingtheWorkcoveredbythisagreement,andtheConsultantshallbeentitledtoemployotherworkersatsuchcompensationandsuchotherconditionsasitmaydeemproper,provided,however,thatanycontractsomadebytheConsultantistobepaidbyitalone,andthatemployingsuchworkers,itisactingindividuallyandnotasanagentfortheCity.B.TheCityshallnotberesponsibleforwithholdingorotherwisedeductingfederalincometaxorSocialSecurityorcontributingtotheStateIndustrialInsuranceProgram,orotherwiseassumingthedutiesofanemployerwithrespecttoConsultantoranyemployeeoftheConsultant.C.IftheConsultantisasoleproprietorshiporifthisAgreementiswithanindividual,theConsultantagreestonotifytheCityandcompleteanyrequiredformiftheConsultantretiredunderaStateofWashingtonretirementsystemandagreestoindemnifyanylossestheCitymaysustainthroughtheConsultant’sfailuretodoso.10.HoldHarmless:TheConsultantagreestorelease,indemnify,defend,andholdharmlesstheCity,electedofficials,employees,officers,representatives,andvolunteersfromanyandallclaims,demands,actions,suits,causesofaction,arbitrations,mediations,proceedings,judgments,awards,injuries,damages,liabilities,taxes,losses,fines,fees,penalties,expenses,attorney’sorattorneys’fees,costs,and/orlitigationexpensestoorbyanyandallpersonsorentities,arisingfrom,resultingfrom,orrelatedtothenegligentacts,errorsoromissionsoftheConsultantinitsperformanceofthisAgreementorabreachofthisAgreementbyConsultant,exceptforthatportionoftheclaimscausedbytheCity’ssolenegligence.ShouldacourtofcompetentjurisdictiondeterminethatthisagreementissubjecttoRCW4.24.115,(Validityofagreementtoindemnifyagainstliabilityfornegligencerelativetoconstruction,alteration,improvement,etc.,ofstructureorimprovementattachedtorealestate...)then,intheeventofliabilityfordamagesarisingoutofbodilyinjurytopersonsordamagestopropertycausedbyorresultingfromtheconcurrentnegligenceoftheConsultantandtheCity,itsofficers,officials,employeesandvolunteers,Consultant’sliabilityshallbeonlytotheextentofConsultant’snegligence.ItisfurtherspecificallyandexpresslyunderstoodthattheindemnificationprovidedinthisAgreementconstituteConsultant’swaiverofimmunityundertheIndustrialInsuranceAct,RCWTitle51,solelyforthepurposesofthisindemnification.ThePartieshavemutuallynegotiatedandagreedtothiswaiver.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.Page4of9AGENDA ITEM #2. a)
11.GiftsandConflicts:TheCity’sCodeofEthicsandWashingtonStatelawprohibitCityemployeesfromsoliciting,accepting,orreceivinganygift,gratuityorfavorfromanyperson,firmorcorporationinvolvedinacontractortransaction.ToensurecompliancewiththeCity’sCodeofEthicsandstatelaw,theConsultantshallnotgiveagiftofanykindtoCityemployeesorofficials.ConsultantalsoconfirmsthatConsultantdoesnothaveabusinessinterestoraclosefamilyrelationshipwithanyCityofficeroremployeewhowas,is,orwillbeinvolvedinselectingtheConsultant,negotiatingoradministeringthisAgreement,orevaluatingtheConsultant’sperformanceoftheWork.12.CityofRentonBusinessLicense:TheConsultantshallobtainaCityofReritonBusinessLicensepriortoperforminganyWorkandmaintainthebusinesslicenseingoodstandingthroughoutthetermofthisagreementwiththeCity.Informationregardingacquiringacitybusinesslicensecanbefoundat:http://rentonwa.gov/business/default.aspx?id=548&mid=328.InformationregardingStatebusinesslicensingrequirementscanbefoundat:http://dor.wa.gov/content/doingbusinessfregistermybusiness!13.Insurance:Consultantshallsecureandmaintain:A.Commercialgeneralliabilityinsuranceintheminimumamountsof$1,000,000foreachoccurrence/$2,000,000aggregatefortheTermofthisAgreement.B.IntheeventthatWorkdeliveredpursuanttothisAgreementeitherdirectlyorindirectlyinvolveorrequireProfessionalServices,ProfessionalLiability,ErrorsandOmissionscoverageshallbeprovidedwithminimumlimitsof$1,000,000peroccurrence.“ProfessionalServices”,forthepurposeofthissection,shallmeananyWorkprovidedbyalicensedprofessionalorWorkthatrequiresaprofessionalstandardofcare.C.Workers’compensationcoverage,asrequiredbytheIndustrialInsurancelawsoftheStateofWashington,shallalsobesecured.D.CommercialAutomobileLiabilityforowned,leased,hiredornon-owned,leased,hiredornon-owned,withminimumlimitsof$1,000,000peroccurrencecombinedsinglelimit,iftherewillbeanyuseofConsultant’svehiclesontheCity’sPremisesbyoronbehalfoftheCity,beyondnormalcommutes.E.ConsultantshallnametheCityasanAdditionalInsuredonitscommercialgeneralliabilitypolicyonanon-contributoryprimarybasis.TheCity’sinsurancepoliciesshallnotbeasourceforpaymentofanyConsultantliability,norshallthemaintenanceofanyinsurancerequiredbythisAgreementbeconstruedtolimittheliabilityofConsultanttothecoverageprovidedbysuchinsuranceorotherwiselimittheCity’srecoursetoanyremedyavailableatlaworinequity.F.SubjecttotheCity’sreviewandacceptance,acertificateofinsuranceshowingtheproperendorsements,shallbedeliveredtotheCitybeforeperformingtheWork.Page5of9AGENDA ITEM #2. a)
G.ConsultantshallprovidetheCitywithwrittennoticeofanypolicycancellation,withintwo(2)businessdaysoftheirreceiptofsuchnotice.14.Delays:ConsultantisnotresponsiblefordelayscausedbyfactorsbeyondtheConsultant’sreasonablecontrol.WhensuchdelaysbeyondtheConsultant’sreasonablecontroloccur,theCityagreestheConsultantisnotresponsiblefordamages,norshalltheConsultantbedeemedtobeindefaultoftheAgreement.15.SuccessorsandAssigns:NeithertheCitynortheConsultantshallassign,transferorencumberanyrights,dutiesorinterestsaccruingfromthisAgreementwithoutthewrittenconsentoftheother.16.Notices:AnynoticerequiredunderthisAgreementwillbeinwriting,addressedtotheappropriatepartyattheaddresswhichappearsbelow(asmodifiedinwritingfromtimetotimebysuchparty),andgivenpersonally,byregisteredorcertifiedmail,returnreceiptrequested,byfacsimileorbynationallyrecognizedovernightcourierservice.Timeperiodfornoticesshallbedeemedtohavecommenceduponthedateofreceipt,EXCEPTfacsimiledeliverywillbedeemedtohavecommencedonthefirstbusinessdayfollowingtransmission.EmailandtelephonemaybeusedforpurposesofadministeringtheAgreement,butshouldnotbeusedtogiveanyformalnoticerequiredbytheAgreement.CityofRenton:Consultant:DavidM.ChristensenTonyV.Pardi,President1055SouthGradyWay2272229thDriveSE,Suite210Renton,WA98057Bothell,WA98021Phone:(425)430-7212Phone:(800)720-8052,ext.5312dchristensen@rentonwa.govtpardi@rh2.comFax:(425)430-7241Fax:(425)951-540117.DiscriminationProhibited:Excepttotheextentpermittedbyabonafideoccupationalqualification,theConsultantagreesasfollows:A.Consultant,andConsultant’sagents,employees,representatives,andvolunteerswithregardtotheWorkperformedortobeperformedunderthisAgreement,shallnotdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,maritalstatus,sexualorientationorpreference,age(exceptminimumageandretirementprovisions),honorablydischargedveteranormilitarystatus,orthepresenceofanysensory,mentalorphysicalhandicap,unlessbaseduponabonafideoccupationalqualificationinrelationshiptohiringandemployment,inemploymentorapplicationforemployment,theadministrationofthedeliveryofWorkoranyotherbenefitsunderthisAgreement,orprocurementofmaterialsorsupplies.B.TheConsultantwilltakeaffirmativeactiontoinsurethatapplicantsareemployedandthatemployeesaretreatedduringemploymentwithoutregardtotheirrace,creed,color,nationalorigin,sex,age,sexualorientation,physical,sensoryormentalPage6of9AGENDA ITEM #2. a)
handicaps,ormaritalstatus.Suchactionshallinclude,butnotbelimitedtothefollowingemployment,upgrading,demotionortransfer,recruitmentorrecruitmentadvertising,layoffortermination,ratesofpayorotherformsofcompensationandselectionfortraining.C.IftheConsultantfailstocomplywithanyofthisAgreement’snon-discriminationprovisions,theCityshallhavetheright,atitsoption,tocanceltheAgreementinwholeorinpart.D.TheConsultantisresponsibletobeawareofandincompliancewithallfederal,stateandlocallawsandregulationsthatmayaffectthesatisfactorycompletionoftheproject,whichincludesbutisnotlimitedtofairlaborlaws,worker’scompensation,andTitleVtoftheFederalCivilRightsActof1964,andwillcomplywithCityofRentonCouncilResolutionNumber4085.18.Miscellaneous:Thepartiesherebyacknowledge:A.TheCityisnotresponsibletotrainorprovidetrainingforConsultant.B.Consultantwillnotbereimbursedforjobrelatedexpensesexcepttotheextentspecificallyagreedwithintheattachedexhibits.C.Consultantshallfurnishalltoolsand/ormaterialsnecessarytoperformtheWorkexcepttotheextentspecificallyagreedwithintheattachedexhibits.D.Intheeventspecialtraining,licensing,orcertificationisrequiredforConsultanttoprovideWorkhe/shewillacquireormaintainsuchathis/herownexpenseand,ifConsultantemploys,sub-contracts,orotherwiseassignstheresponsibilitytoperformtheWork,saidemployee/sub-contractor/assigneewillacquireandormaintainsuchtraining,licensing,orcertification.E.Thisisanon-exclusiveagreementandConsultantisfreetoprovidehis/herWorktootherentities,solongasthereisnointerruptionorinterferencewiththeprovisionofWorkcalledforinthisAgreement.F.Consultantisresponsibleforhis/herowninsurance,including,butnotlimitedtohealthinsurance.G.Consultantisresponsibleforhis/herownWorker’sCompensationcoverageaswellasthatforanypersonsemployedbytheConsultant.19.OtherProvisions:A.ApprovalAuthority.EachindividualexecutingthisAgreementonbehalfoftheCityandConsultantrepresentsandwarrantsthatsuchindividualsaredulyauthorizedtoexecuteanddeliverthisAgreementonbehalfoftheCityorConsultant.B.GeneralAdministrationandManagement.TheCity’sprojectmanagerisDavidM.Christensen.InprovidingWork,ConsultantshallcoordinatewiththeCity’scontractmanagerorhis/herdesignee.Page7of9AGENDA ITEM #2. a)
C.AmendmentandModification.ThisAgreementmaybeamendedonlybyaninstrumentinwriting,dulyexecutedbybothParties.D.Conflicts.IntheeventofanyinconsistenciesbetweenConsultantproposalsandthisAgreement,thetermsofthisAgreementshallprevail.Anyexhibits/attachmentstothisAgreementareincorporatedbyreferenceonlytotheextentofthepurposeforwhichtheyarereferencedwithinthisAgreement.TotheextentaConsultantpreparedexhibitconflictswiththetermsinthebodyofthisAgreementorcontainstermsthatareextraneoustothepurposeforwhichitisreferenced,thetermsinthebodyofthisAgreementshallprevailandtheextraneoustermsshallnotbeincorporatedherein.EGoverningLaw.ThisAgreementshallbemadeinandshallbegovernedbyandinterpretedinaccordancewiththelawsoftheStateofWashingtonandtheCityofRenton.ConsultantandalloftheConsultant’semployeesshallperformtheWorkinaccordancewithallapplicablefederal,state,countyandcitylaws,codesandordinances.F.JointDraftingEffort.ThisAgreementshallbeconsideredforallpurposesaspreparedbythejointeffortsofthePartiesandshallnotbeconstruedagainstonepartyortheotherasaresultofthepreparation,substitution,submissionorothereventofnegotiation,draftingorexecution.G.JurisdictionandVenue.AnylawsuitorlegalactionbroughtbyanypartytoenforceorinterpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKingCountySuperiorCourtfortheStateofWashingtonattheMalengRegionalJusticeCenterinKent,KingCounty,Washington,oritsreplacementorsuccessor.H.Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionorpartofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatetheremainderofthisAgreement,whichshallremaininfullforceandeffect.SoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthePartiesandanyrepresentationsorunderstandings,whetheroralorwritten,notincorporatedareexcluded.J.TimeisoftheEssence.TimeisoftheessenceofthisAgreementandeachandallofitsprovisionsinwhichperformanceisafactor.AdherencetocompletiondatessetforthinthedescriptionoftheWorkisessentialtotheConsultant’sperformanceofthisAgreement.K.Third-PartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbeconstruedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthantheParties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwillbeforthesoleandexclusivebenefitofthePartiesandnooneelse.Page8of9AGENDA ITEM #2. a)
L.AssignsandSuccessors.ThePartieseachbindthemselves,theirpartners,successors,assigns,andlegalrepresentativestotheotherpartytothisAgreement,andtothepartners,successors,assigns,andlegalrepresentativesofsuchotherpartywithrespecttoallcovenantsoftheAgreement.M.Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’sfailuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnotpreventeithertheCityorConsultantfromenforcingthatprovisionoranyotherprovisionofthisAgreementinthefuture.WaiverofbreachofanyprovisionofthisAgreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreachunlessitisexpresslywaivedinwriting.N.Counterparts.ThePartiesmayexecutethisAgreementinanynumberofcounterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogetherconstitutethisoneAgreement.INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedatelastsignedbythePartiesbelow.CITYOFRENTONCONSULTANTBy:______________________________By:_____________________________DenisLawTonyV.PardiMayorPresidentDateDateAttestJasonA.Seth,CMCCityClerkApprovedastoLegalFormLawrenceJ.WarrenRentonCityAttorneyAgreementFormUpdated08/30/2016Page9of9AGENDA ITEM #2. a)
EXHIBITAScopeofWorkCityofRentonLiftStationandForceMainRehabilitationGroup1Facilities—Predesignianuary2017BackgroundTheCityofRenton(City)hasretainedRH2Engineering,Inc.,(RH2)toperformapredesignstudyforimprovementsto17wastewaterliftstationsandassociatedforcemains.Theprojectswillbedesignedandconstructedintwogroups.Group1Facilitieswillbedesignedandbidin2017,andconstructedin2018.Group2Facilitieswillbedesignedandbidin2018,andconstructedin2019.ThisScopeofWorkincludespredesignanalysisforthenineGroup1Facilities,whicharelistedbelow.Group2FacilitieswillbeaddressedinaseparateScopeofWork.Improvementsincludereplacingpumpsandmotors,replacingtelemetry,addingenginegenerators,andimprovingforcemains,includingaddingcleanouts.ThecurrentlyidentifiedscopeofimprovementsaredescribedinmoredetailinthetablebelowandinthisScopeofWork.Ca).a)_EEECD>a)t.aJa)W>-LUE——C—a)CDa)->I.->0.DUL)EottEC—C0.—>QLU‘U—-oD2(I)a)>4-CC00C0_E‘-4•-a)4-CDCDUVt01)0a)Ca)a.Ua)E2.E°CD.EC4-VtCCCUI00Co—oa)a)_iIa)a)0)U)=0=U)rtototoC0)Ua)-.!Ca)0VIa_w0)a)C•I—500C0)0)U.Ea-a•g-ELIUCCGroupl5-o0—i-a)0C0)LI)a)F-<UJZVtF-LL.UUUVtULUNo.LiftStationName1CottonwoodXXXXXXXX2Devil’sElbowXXXXXX3EastValleyXXXXXX4MistyCoveXX5Piper’sBluffXXXX6ShyCreekXXXXXXX7BaxterXXXX8StonegateXXX9AirportandLindX11/19/201710:54:07AMj:\Data\REN\540\2016UftStationandFMRehab\PSA_SOW_LiftStationandFMRehabGroup1.docxAGENDA ITEM #2. a)
CityofReritonLiftStationandForceMainRehabilitationExhibitAGroup1FacIlitiesScopeofWorkTask1—DesktopReviewofEachLiftStationandForceMainObjective:Reviewas-constructedrecordsofeachliftstationandforcemaintoidentifyanticipatedimprovementsandadditionalinformationneededtobeobtainedduringsitevisits.Approach:1.1Reviewas-constructedrecordsofeachfacility.1.2Identifymeasurements,photographs,andotherinformationtoobtainduringsitevisits.Assumptions:ItisassumedthattheCitywillprovideelectronicas-con5tructedrecordsforallliftstationsinGroup1.ProvidedbyCity:•Electronicas-constructedrecordsofeachfacility.RH2Deliverables:•SiteobservationchecklistsforeachGroup1site/alignment.Task2—VisitEachLiftStationObjective:Visiteachliftstationandforcemainalignmenttoidentifyrecommendedimprovementsandsiteconstraints.Approach:2.1VisitandphotographeachliftstationinGroupitodocumentexistingconditionandfeatures.Preparesitevisitreportnotes.2.2Documentdimensionsasneededforrecommendedimprovements.2.3Evaluatecoatingconditionsatthefollowingliftstations.•Devil’sElbow•ShyCreek•StoneGate•Talbot2.4Observeandevaluatevalvelogicateachsite.2.5Confirmand/orupdatetheinitialscopeofimprovementsbasedontheabovetableforeachliftstationsitewithCitystaff,includingdesiredflushingstationfrequencyandotherdesigncriteria.2.6Attendone(1)meetingwithCityprojectmanagertodiscusstheplannedimprovementsbeforeproceedingwithTask3.Assumptions:Itisassumedthatsurveyinformationwillnotbeneededforthisinitialprojectphase.RH2intendstoshowthelocationsoftheimprovementsusingdigitalphotographsandas-constructedrecords.ProvidedbyCity:•Accesstoeachliftstationandforcemainalignmentduringthesitevisits.•Assistwithmeasurementverifications.21/19/2017la:54:o7AMi:\0ataREN540\201GLiltStationandFMRehab\PSASOW_UftStationandFMRohabGroup1.docxAGENDA ITEM #2. a)
CityofRentonLiftStationandForceMainRehabilitationExhibitAGroup1FacilitiesScopeofWork•CoordinatewithRH2toidentifyrecommendedimprovementsforeachliftstationandforcemainincludedintheGroup1facilities.•AttendanceatmeetingswithCityandRH2.RH2Deliverables:•Listofplannedimprovements,followingsitevisits,fordiscussionwithCitystaff.•AttendanceatmeetingwithCity.Task3—PredesignProjectAnalysisObjective:IdentifywhichfacilitieswillbeincludedintheGroup1constructionscopeandwhich(ifany)shouldbecompletedasaseparateproject.SlopestabilizationatDevil’sElbowisapotentialcandidateforseparatedesignandconstructionifitsscaleorcomplexitywarrants.Theremaybeotherelementsoftheprojectthatwouldbebetteraddressedasaseparateproject.Preparepreliminary/conceptualdesignplansfortheliftstationandforcemainimprovements.Theprimarypurposeofpreparingconceptualplansistoquantifythedesigndevelopmenteffort.Manyoftheplansanddetailsaddressedinthistaskwillserveasplaceholdersonly,withfurtherdevelopmenttooccurinthedesignphaseoftheproject.Somedetailswillbecommontoseveraloftheliftstationsorforcemains.Approach:3.1EvaluatetheDevil’sElbowLiftStationandForceMainslopestabilizationforsolutionsandmakerecommendationsregardinginclusioninthisprojectorproceedingwithdesignandconstructionasaseparateproject.3.2InvestigateeffortstocoordinateforcemainimprovementsatBaxterLiftStationwithKingCountyaspartoftheMasterTrail.Recalculateflowstoevaluateifadditionalwetwellcapacityordifferentpumpsandmotorsofgreatercapacityarewarranted.3.3Prepareaconceptualcoversheetandgeneralconstructionnotesfortheproject.3.4Prepareaconceptualvicinitymapthatidentifiesthelocationoftheliftstationsandforcemainsincludedinthisproject.3.5Prepareconceptualsiteandutilityplansshowingforcemainimprovementsanddetails.Stationsscheduledforforcemainimprovementsareasfollows.•Cottonwood(addcleariouts)•Devil’sElbow(addcleanouts)•EastValley(addcleanouts)•MistyCove(addcleanouts)•Piper’sBluff(addcleanouts,evaluatereconfiguration)•ShyCreek(addcleanouts)•Baxter(forcemainreplacement)•Stonegate(addcleanouts)•AirportandLind(addcleanouts)31)19/2Qt71054:07AMi:Data\RNS4D\2O16Lift5tatior,andFMRehab\FSA_SCW_UftStatftnandFMRnhabGroupIdccxAGENDA ITEM #2. a)
CityofRentonLiftStationandForceMainRehabilitationExhibitAGroup1FacIlitiesScopeofWork3.6Prepareconceptualstructuralplansshowingstructuralimprovementstowetwells,structuralslabsandpads,andothermiscellaneousstructuralimprovements.Stationsscheduledforstructuralimprovementsareasfollows.•Cottonwood(enginegenerator(EG)pad/bollards/access)•Devil’sElbow(slopestabilization:mayseparatedesignandconstructionintoaseparateprojectifitsscaleorcomplexitywarrants)•EastValley(wetwellstructuralimprovements,includingevaluationofflowsandcycling,EGpadfeasibilityinvestigation,telemetryshade/cover)•MistyCove(manholeimprovements)•Piper’sBluff(EGpad/bollards/access,controlroomstructuralimprovements)•ShyCreek(wetwellstructuralimprovements,EGpad/bollards/access)•Baxter(wetwellstructuralimprovements,includinganalysisofemergencystoragecapacity)3.7Prepareconceptualplansneededforwetwellrecoatingwithtemporarywetwellpumpstation.Stationsscheduledforrecoatingareanticipatedtobe:•Devil’sElbow;•ShyCreek;and•Stonegate.3.8Prepareconceptualmechanical/equipmentplansshowingpump,motor,valve,motorcontrols,andenginegeneratorimprovements.Thestation5scheduledformechanical/equipmentimprovementsareasfollows.•Cottonwood(pumpreplacement,motorcontrolreplacement,flowmeteraddition,EGaddition,includingnoiseabatement)•EastValley(EGfeasibilityinvestigation,capacityevaluationofstorageandpumprate.Reportedly,influentflowshaveincreasedthreefoldrecently.)•MistyCove(manholeimprovements)•Piper’sBluff(EGaddition)•ShyCreek(EGaddition)•Baxter(pumporimpellerreplacement)•Stonegate(evaluateifairvalveisworking/needsreplacement)3.9Prepareconceptualelectrical/controlsplansshowingelectrical/controlimprovements,Thestationsscheduledforelectrical/controlimprovementsareanticipatedtobe:•Cottonwood(motorcontrolcenterandtelemetryimprovements);•Devil’sElbow(telemetryimprovements);and•EastValley(telemetryimprovements).41)15/201710:54:0?AMJ:\Dota\REN\540\2016UftStationaridFMRehub\PSA_SOW_UFt5tatiorimdFMRohabGroup1.docxAGENDA ITEM #2. a)
CityofRentonLiftStationandForceMainRehabilitationExhibitAGroup1FacilitiesScopeofWork3.10Prepareaconceptualsetofcolordesignplans(11-inchby17-inch)inelectronicPDFforCityreview.ThepreliminaryplansetwillbedeliveredtotheCitybyemailoronRH2’sfilesharingwebsite.3.11Evaluateanticipatedprojectpermitsforeachliftstationsite.CoordinatewithCityPlanningDepartmentstaffregardinglocalpermitting,asneeded.Prepareananticipatedpermitlistforeachprojectsite(tobeincorporatedintothetechnicalmemorandum),andprovideinputonscheduleandcostimpactsassociatedwithpermitting.3.12PrepareapreliminaryconstructioncostestimatefortheCity’sreview.3.13Prepareatechnicalmemorandumsummarizingtheimprovementsscheduledforeachliftstation.SubmittotheCityforreview.3.14MeetwiththeCitytoreviewanddiscusscommentsbeforeproceedingtothedesignphase.Documentmeetingminutesanddistributetogroup.Assumptions:Itisassumedthatsomeforcemaindetailswillapplytomultiplelocations.ProvidedbytheCity:•Attendanceatone(1)meetingtodiscusscommentsonconceptualplanset.•SCADAdatashowingliftstationflowrateona1-hour(orless)timeintervalduringthewetseasonforthepasttwo(2)years.Thisinformationisonlynecessaryforliftstationswithsuspectedflowcapacitydeficiencies.RH2Deliverables:•One(1)electronicPDFofthetechnicalmemorandum.•One(1)electronicPDFoftheconceptualplansetforCityreview.•One(1)electronicPDFofthepreliminaryengineer’sconstructioncostestimate.•Attendanceatone(1)meetingtodiscussCitycommentsonconceptualplans.Task4—ProjectPlanning/NextStepsforDesignObjective:Developaworkplanandestimatedlevelofeffortforthedesign,biddingandconstructionphases.Approach:4.1Developascopeofworkandfeeestimateforthedesign,bidding,andservicesduringconstructionphasesoftheGroup1facilities.4.2Identifynextstepsforthedesignofproject(s)identifiedtobebetteraddressedasseparateprojects.Assumptions:Aspartofthescopeofworkandfeedevelopmentprocess,RH2willevaluatethescopenecessaryforgeotechnicalinvestigationtoassessslopestabilityimprovementsatDevil’sElbow.RH2Deliverables:•ScopeofworkandfeeestimatefordesignofGroup1facilities.•Scopeofworkandfeeestimatefordesignofproject(s)identifiedtobebetteraddressedasseparateprojects.51/19/20171054:07AMi:\Data\REN540\201SLiftStaflanndFMRehbV’SA_5OWjJftStationuridFMRehabGroup1.docuAGENDA ITEM #2. a)
CityofRentonLiftStationandForceMainRehabilitationExhibitAGroup1FacilitiesScopeofWorkThenumberofhoursshownontheFeeEstimateforelementsofthisScopeofWorkareestimatedbasedonourcurrentunderstandingoftheproject.Monthlyaccountingoftimeexpendedwillbeprovided.ProjectScheduleRH2willcommencewithworkuponcontractexecutionandwillprovidedraftletterreportforclientreviewandcommentwithinonehundredtwenty(120)days.Finaltechnicalmemorandumariddesignscopesofworkandfeeestimateswillbedeliveredwithinthirty(30)daysofreceiptofCityreviewcomments.61/19/2D171O:S4:07AMJ:\Data\REN\S40\2016LiftStationandFMFnhabFSA_5OW_LiftStationandFMRohabcoup1.docAGENDA ITEM #2. a)
ExhibitB:TimeScheduleofCompletionCityofRentonLiftStationandForceMainRehabilitationGroup1Facilities-PredesignANTICIPATEDNOTICETOPROCEEDDATE:March1,2017AnticipatedTaskCompletionTask1—DesktopReviewofEachLiftStationandForceMainMay2017Task2—VisitEachLiftStationJune2017Task3—PredesignProjectAnalysisNovember2017Task4—ProjectPlanning/NextStepsforDesignDecember2017PhaseII—Design/DevelopPlansandSpecificationsJune2018ANTICIPATEDCONTRACTCOMPLETIONDATE:June20181113.9/201710:4600AMi:\DataRENS40\2D16liftStationandFMRehab\PSAEXHIBITB_CompletionSthedule_LiftStationandFMflthabGroup1.docuAGENDA ITEM #2. a)
ExhibitC:CostandFeeEstimateCityofRentonLiftStationandForceMainRehabilitationGroup1Facilities-PredesignConsistingofthefollowing:ExhibitCl—ConsultantFeeDetermination—SummarySheet—FeeScheduleWSDOTMemodated9Jun2016;Subject:AcceptanceofFYE2015ICR—AuditOfficeReviewExhibitC2—FeeEstimate11/18/201712O0:D0PMJ:\0ata\RENS402D1GliltStationandFMRehab\PSA_EXHI8ITC_CantandFeEstimate_LiltStationandFMPolishGroupLdocxAGENDA ITEM #2. a)
ExhibitC-iConsultantFeeDetermination-SummarySheet(NegotiatedHourlyRatesofPay)FeeScheduleSubconsultant:RH2ENGINEERING,INCNegotiatedHourlyOverheadFeeMultiplierNegotiatedRateStaffClassificationRateMultiplierPerHour195.57%12%ProfessionalI$41.39$80.94$14.68$137.00ProfessionalII$45.62$89.21$16.18$151.00ProfessionalIll$48.64$95.12$17.25$161.00ProfessionalIV$51.96$101.62$18.43$172.00ProfessionalV$55.89$109.30$19.82$185.00ProfessionalVI$59.51$116.39$21.11$197.00ProfessionalVII$64.34$125.84$22.82$213.00ProfessionalVIII$67.37$131.75$23.89$223.00ProfessionalIX$67.37$131.75$23.89$223.00TechnicianI$29.60$57.90$10.50$98.00TechnicianII$31.42$61.44$11.14$104.00TechnicianIII$39.88$77.98$14.14$132.00TechnicianIV$42.29$82.71$15.00$140.00AdministrativeI$20.24$39.58$7.18$67.00AdministrativeII$23.86$46.67$8.46$79.00AdministrativeIII$28.40$55.53$10.07$94.00AdministrativeIV$33.53$65.58$11.89$111.00AdministrativeV39.57$77.39$14.04$131.00In-HouseCopiesB/W-8.5x11$0.09In-HouseCopies81W-8.5x14$0.14In-HouseCopiesB/W-11x17$0.20In-HouseCopiesColor-8.Sxll$0.90ln-HouseCopiesColor-8.5x14$1.20In-HouseCopiesColor-11x17$2.00CADPlotsLarge$25.00CADPlotsFull$10.00CADPlotsHalf$2.50CADSystemPerHour$27.50GISSystemPerHour$27.50MileageCurrentIRSRateSubconsultantswillbebilledatcostpIus15%.Outsidedirectcostsforpermitfees,reports,maps,data,reprographics,couriers,postage,andnon-mileagerelatedtravelexpensesthatarenecessaryfortheexecutionoftheprojectandarenotspecificallyidentifiedelsewhereinthecontractwillbebilledatcost.AGENDA ITEM #2. a)
WashingtonStateVØDepartmentofTransportationiviemoraflurnJune7,2016TO:ErikJonson,ContractingServicesManagerFROM:_SchatzieHarvey,AgreementComplianceAuditManage’SUBJECT:RH2Engineering,Inc.IndirectCostRateforFiscalYearEndedDecember31,2015WehavecompletedourreviewoftheRH2Engineering,Inc.(RH2)IndirectCostRatefortheabovereferencedfiscalyear.WereviewedthedocumentationsupportingtherateforcompliancewithcriteriacontainedintheFederalAcquisitionRegulations(FAR),Subpart31.BasedonourreviewweareissuingthismemoestablishingtheRH2IndirectCostRateforfiscalyearendingDecember31,2015,at195.57%ofdirectlabor.RH2providedanFHWACertificateofFinalIndirectCostsindicatingallcostsincludedintheindirectcostrateschedulecomplywithFARs.Costsbilledtoagreementswillstillbesubjecttoauditofactualcosts,basedonthetermsandconditionsoftherespectiveagreement.Thiswasnotacognizantreview.AnyotherentitycontractingwiththefirmisresponsiblefordetenniningtheacceptabilityoftheIndirectCostRate.Ifyouhaveanyquestions,feelfreetocallmeat(360)705-7006,orviaemailatIi:ine’s(i’vsdot.wa.uov.Cc:SteveMcKerneyFileDOTFain,7D•OEFRavtci51AGENDA ITEM #2. a)
EXHIBITC-2CityofRentonLiftStationandForceMainRehabilitationGroup1Facilitie5FeeEstimateDescriptionTotalTotallaborTàtaLEzperiseTotalCostHouraIik1DesktopRevlewcfEachLlftstatlanandForceMain92$I$1,181$Iisk2VTsTLEachLift5tatbn185$31,593I$2,338$33,931ITask3PredeslgnProjectAnalysisI97I$99,367I$9.042I$108,409ITesk4ProjectPlannlngfNextStepsforDesignf91$16,289I$715I$17,oo4IIandForceMáIñin.,NS4rS2O1BL,5.FMR....SAjEELS......F.1R....G...1,..1115.2511774.%_MAGENDA ITEM #2. a)