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Home My WebLink AboutAgenda AGENDA Utilities Committee Regular Meeting 3:30 PM - Thursday, March 23, 2017 Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way 1. Downtown Utility Improvements Project Conceptual Analysis Agreement a) AB - 1867 Utility Systems Division recommends approval of an agreement with Murray, Smith, and Associates, Inc., in the amount of $517,228, for pre-design engineering services for the Downtown Utility Improvements Project, Phase I. 2. NPDES Permit Program Requirements Briefing a) 2017 Stormwater Management Program Plan b) Presentation 3. Cedar River Electric Light Study Grant Agreement a) AB - 1870 Utility Systems Division recommends approval of the Cedar River Electric Light Study grant agreement with The Boeing Company, in an amount not to exceed $200,000, to provide The Boeing Company the funds to complete the necessary modification to 43 Boeing-owned lights in order to comply with a condition of the U.S. Army Corps of Engineers permit, using a non-matching grant from the King County Flood Control District. 4. Puget Sound Energy Franchise Agreement a) AB - 1875 Utility Systems Division recommends approval of a new 15-year franchise agreement with Puget Sound Energy for electrical and gas services within City limits. b) Updated Ordinance AB - 1867 City Council Regular Meeting - 13 Mar 2017 SUBJECT/TITLE: Agreement for the Downtown Utility Improvements Project, Phase I Conceptual Analysis & Design with Murray, Smith and Associates, Inc. RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Dave Christensen, Wastewater Engineering Manager EXT.: 7212 FISCAL IMPACT SUMMARY: Funding for this contract in the amount of $517,228 is available from the approved 2017-2018 Water, Surface Water, and Wastewater Capital Improvement Programs for the Downtown Utility Improvement Project. The total 2017 funding per utility is: Water $2,000,000 (425.455290); Surface Water $2,000,000 (427.475510); and Wastewater $500,000 (426.465517). The remaining budget for each utility will cover the second phase of design engineering, and will cover a portion of the construction costs for Water and Surface Water estimated to start in 2018. SUMMARY OF ACTION: The Water, Surface Water and Wastewater utilities have identified existing infrastructure in the downtown area that are associated with the proposed roadway improvements to convert existing one-way roadways to two-way roadways. This infrastructure will require replacement and/or upsizing. We are planning to complete our utility replacements before the roadway improvements. This will allow the roadway improvements to proceed without concern for our infrastructure. For Phase I Murray, Smith, and Associates, Inc. (MSA) will identify system deficiencies, capacity restraints, alignment alternatives and potential cultural resource issues we may encounter as part of our work. They will also perform a geotechnical investigation. This initial phase will result in preliminary alignments for each utility for their proposed updated infrastructure. Completion of this phase will allow us to better scope the final design and analysis as part of the second phase effort. Phase II will prepare the final design plans and specifications for public bid. MSA was selected from the approved MSRC Architecture and Engineering Consultant Roster to perform this work. EXHIBITS: A. Agreement STAFF RECOMMENDATION: Execute the agreement for the Downtown Utility Improvements Project, Phase 1 Conceptual Analysis and Design with Murray, Smith, and Associates, Inc. in the amount of $517,228 for pre-design engineering services. AGENDA ITEM #1. a) AGREEMENTFORTHEDOWNTOWNUTILITYIMPROVEMENTSPROJEd,PHASEICONCEPTUALANALYSIS&DESIGNCAG-17-THISAGREEMENT,datedFebruary1,2017,isbyandbetweentheCityofRenton(the“City”),aWashingtonmunicipalcorporation,andMurray,Smith&Associates,Inc.(“Consultant”),anOregoncorporation.TheCityandtheConsultantarereferredtocollectivelyinthisAgreementasthe“Parties.”OncefullyexecutedbytheParties,thisAgreementiseffectiveasofthelastdatesignedbybothparties.1.ScopeofWork:ConsultantagreestoprovideconsultantservicesasspecifiedinExhibitA,whichisattachedandincorporatedhereinandmayhereinafterbereferredtoasthe“Work.”2.ChangesinScopeofWork:TheCity,withoutinvalidatingthisAgreement,mayorderchangestotheWorkconsistingofadditions,deletionsormodifications.AnysuchchangestotheWorkshallbeorderedbytheCityinwritingandtheCompensationshallbeequitablyadjustedconsistentwiththeratessetforthinExhibitDorasotherwisemutuallyagreedbytheParties.3.TimeofPerformance:ConsultantshallcommenceperformanceoftheAgreementpursuanttotheschedule(s)setforthinExhibitB.AllWorkshallbeperformedbynolaterthanJanuary31,2018.4.Compensation:A.Amount.TotalcompensationtoConsultantforWorkprovidedpursuanttothisAgreementshallnotexceed$517,228.00,plusanyapplicablestateandlocalsalestaxes.CompensationshallbepaidbaseduponWorkactuallyperformedaccordingtotherate(s)oramountsspecifiedinExhibitsCandD.TheConsultantagreesthatanyhourlyorflatratechargedbyitforitsWorkshallremainlockedatthenegotiatedrate(s)unlessotherwiseagreedtoinwritingorprovidedinExhibitD.Exceptasspecificallyprovidedherein,theConsultantshallbesolelyresponsibleforpaymentofanytaxesimposedasaresultoftheperformanceandpaymentofthisAgreement.B.MethodofPayment.OnamonthlyornolessthanquarterlybasisduringanyquarterinwhichWorkisperformed,theConsultantshallsubmitavoucherorPage1of10AGENDA ITEM #1. a) invoiceinaformspecifiedbytheCity,includingadescriptionofwhatWorkhasbeenperformed,thenameofthepersonnelperformingsuchWork,andanyhourlylaborchargerateforsuchpersonnel.TheConsultantshallalsosubmitafinalbilluponcompletionofallWork.PaymentshallbemadebytheCityforWorkperformedwithinthirty(30)calendardaysafterreceiptandapprovalbytheappropriateCityrepresentativeofthevoucherorinvoice.IftheConsultant’sperformancedoesnotmeettherequirementsofthisAgreement,theConsultantwillcorrectormodifyitsperformancetocomplywiththeAgreement.TheCitymaywithholdpaymentforworkthatdoesnotmeettherequirementsofthisAgreement.C.EffectofPayment.PaymentforanypartoftheWorkshallnotconstituteawaiverbytheCityofanyremediesitmayhaveagainsttheConsultantforfailureoftheConsultanttoperformtheWorkorforanybreachofthisAgreementbytheConsultant.D.Non-AppropriationofFunds.IfsufficientfundsarenotappropriatedorallocatedforpaymentunderthisAgreementforanyfuturefiscalperiod,theCityshallnotbeobligatedtomakepaymentsforWorkoramountsincurredaftertheendofthecurrentfiscalperiod,andthisAgreementwillterminateuponthecompletionofallremainingWorkforwhichfundsareallocated.NopenaltyorexpenseshallaccruetotheCityintheeventthisprovisionapplies.TheCitywillnotifyConsultantinwritinginadvanceofanyfuturefiscalperiodthatsufficientfundsarenotallocatedforpaymentunderthisagreement.5.Termination:A.TheCityreservestherighttoterminatethisAgreementatanytime,withorwithoutcausebygivingten(10)calendardays’noticetotheConsultantinwriting.Intheeventofsuchterminationorsuspension,allfinishedorunfinisheddocuments,data,studies,worksheets,modelsandreports,orothermaterialpreparedbytheConsultantpursuanttothisAgreementshallbesubmittedtotheCity,ifanyarerequiredaspartoftheWork.B.IntheeventthisAgreementisterminatedbytheCity,theConsultantshallbeentitledtopaymentforallhoursworkedtotheeffectivedateoftermination,lessallpaymentspreviouslymade.IftheAgreementisterminatedbytheCityafterpartialperformanceofWorkforwhichtheagreedcompensationisafixedfee,theCityshallpaytheConsultantanequitableshareofthefixedfee.ThisprovisionshallnotpreventtheCityfromseekinganylegalremediesitmayhavefortheviolationornonperformanceofanyoftheprovisionsofthisAgreementandsuchchargesduetotheCityshallbedeductedfromthefinalpaymentduetheConsultant.NopaymentshallbemadebytheCityforanyexpensesincurredorworkdonefollowingtheeffectivedateofterminationunlessauthorizedinadvanceinwritingbytheCity.Page2of10AGENDA ITEM #1. a) 6.WarrantiesAndRightToUseWorkProduct:ConsultantrepresentsandwarrantsthatConsultantwillperformallWorkidentifiedinthisAgreementinaprofessionalandworkmanlikemannerandinaccordancewithallreasonableandprofessionalstandardsandlawsineffectinthesameorsimilarlocalandduringthetimeofperformanceofthisAgreement.Compliancewithprofessionalstandardsincludes,asapplicable,performingtheWorkincompliancewithapplicableCitystandardsorguidelines(e.g.designcriteriaandStandardPlansforRoad,BrideandMunicipalConstruction).Professionalengineersshallcertifyengineeringplans,specifications,plats,andreports,asapplicable,pursuanttoRCW18.43.070.ConsultantfurtherrepresentsandwarrantsthatallfinalworkproductcreatedforanddeliveredtotheCitypursuanttothisAgreementshallbetheoriginalworkoftheConsultantandfreefromanyintellectualpropertyencumbrancewhichwouldrestricttheCityfromusingtheworkproduct.ConsultantgrantstotheCityanon-exclusive,perpetualrightandlicensetouse,reproduce,distribute,adapt,modify,anddisplayallfinalworkproductproducedpursuanttothisAgreement.TheCity’sorother’sadaptation,modificationoruseofthefinalworkproductsotherthanforthepurposesofthisAgreementshallbewithoutliabilitytotheConsultant.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.ReuseormodificationofsuchWorkbytheCityorothersshallbewithoutliabilitytoConsultant.7.RecordMaintenance:TheConsultantshallmaintainaccountsandrecords,whichproperlyreflectalldirectandindirectcostsexpendedandWorkprovidedintheperformanceofthisAgreementandretainsuchrecordsforaslongasmayberequiredbyapplicableWashingtonStaterecordsretentionlaws,butinanyeventnolessthansixyearsaftertheterminationofthisAgreement.TheConsultantagreestoprovideaccesstoandcopiesofanyrecordsrelatedtothisAgreementasrequiredbytheCitytoauditexpendituresandchargesand/ortocomplywiththeWashingtonStatePublicRecordsAct(Chapter42.56RCW).TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.8.PublicRecordsCompliance:TothefullextenttheCitydeterminesnecessarytocomplywiththeWashingtonStatePublicRecordsAct,ConsultantshallmakeaduediligentsearchofallrecordsinitspossessionorcontrolrelatingtothisAgreementandtheWork,including,butnotlimitedto,e-mail,correspondence,notes,savedtelephonemessages,recordings,photos,ordrawingsandprovidethemtotheCityforproduction.IntheeventConsultantbelievessaidrecordsneedtobeprotectedfromdisclosure,itmay,atConsultant’sownexpense,seekjudicialprotection.Consultantshallindemnify,andholdharmlesstheCityforallcosts,includingreasonableattorneys’fees,attendanttoanyclaimorlitigationrelatedtoaPublicRecordsActrequestforwhichConsultanthasresponsiverecordsandforwhichConsultanthaswithheldrecordsorinformationcontainedtherein,ornotprovidedthemtotheCitywithinareasonableperiodoftimeafterreceiptofwrittenrequestbyCityfortherecords.ConsultantshallproducefordistributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimelymanner,unlessthoserecordsareprotectedbycourtorder.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.Page3of10AGENDA ITEM #1. a) 9.IndependentContractorRelationship:A.TheConsultantisretainedbytheCityonlyforthepurposesandtotheextentsetforthinthisAgreement.ThenatureoftherelationshipbetweentheConsultantandtheCityduringtheperiodoftheWorkshallbethatofanindependentcontractor,notemployee.TheConsultant,nottheCity,shallhavethepowertocontrolanddirectthedetails,mannerormeansofWork.Specifically,butnotbymeansoflimitation,theConsultantshallhavenoobligationtoworkanyparticularhoursorparticularschedule,unlessotherwiseindicatedintheScopeofWorkorwhereschedulingofattendanceorperformanceismutuallyarrangedduetothenatureoftheWork.ConsultantshallretaintherighttodesignatethemeansofperformingtheWorkcoveredbythisagreement,andtheConsultantshallbeentitledtoemployotherworkersatsuchcompensationandsuchotherconditionsasitmaydeemproper,provided,however,thatanycontractsomadebytheConsultantistobepaidbyitalone,andthatemployingsuchworkers,itisactingindividuallyandnotasanagentfortheCity.B.TheCityshallnotberesponsibleforwithholdingorotherwisedeductingfederalincometaxorSocialSecurityorcontributingtotheStateIndustrialInsuranceProgram,orotherwiseassumingthedutiesofanemployerwithrespecttoConsultantoranyemployeeoftheConsultant.C.IftheConsultantisasoleproprietorshiporifthisAgreementiswithanindividual,theConsultantagreestonotifytheCityandcompleteanyrequiredformiftheConsultantretiredunderaStateofWashingtonretirementsystemandagreestoindemnifyanylossestheCitymaysustainthroughtheConsultant’sfailuretodoso.10.HoldHarmless:TheConsultantagreestorelease,indemnify,andholdharmlesstheCity,electedofficials,employees,officers,representatives,andvolunteersfromanyandallclaims,demands,actions,suits,causesofaction,arbitrations,mediations,proceedings,judgments,awards,injuries,damages,liabilities,taxes,losses,fines,fees,penalties,expenses,reasonableattorneys’fees,costs,and/orlitigationexpensestoorbyanyandallpersonsorentities,totheextentcausedbynegligentacts,errorsoromissionsoftheConsultantinitsperformanceofthisAgreementorabreachofthisAgreementbyConsultant,exceptforthatportionoftheclaimscausedbytheCity’ssolenegligence.ShouldacourtofcompetentjurisdictiondeterminethatthisagreementissubjecttoRCW4.24.115,(Validityofagreementtoindemnifyagainstliabilityfornegligencerelativetoconstruction,alteration,improvement,etc.,ofstructureorimprovementattachedtorealestate...)then,intheeventofliabilityfordamagesarisingoutofbodilyinjurytopersonsordamagestopropertycausedbyorresultingfromtheconcurrentnegligenceoftheConsultantandtheCity,itsofficers,officials,employeesandvolunteers,Consultant’sliabilityshallbeonlytotheextentofConsultant’snegligence.Page4of10AGENDA ITEM #1. a) ItisfurtherspecificallyandexpresslyunderstoodthattheindemnificationprovidedinthisAgreementconstituteConsultant’swaiverofimmunityundertheIndustrialInsuranceAct,RCWTitle51,solelyforthepurposesofthisindemnification.ThePartieshavemutuallynegotiatedandagreedtothiswaiver.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.11.GiftsandConflicts:TheCity’sCodeofEthicsandWashingtonStatelawprohibitCityemployeesfromsoliciting,accepting,orreceivinganygift,gratuityorfavorfromanyperson,firmorcorporationinvolvedinacontractortransaction.ToensurecompliancewiththeCity’sCodeofEthicsandstatelaw,theConsultantshallnotgiveagiftofanykindtoCityemployeesorofficials.ConsultantalsoconfirmsthatConsultantdoesnothaveabusinessinterestoraclosefamilyrelationshipwithanyCityofficeroremployeewhowas,is,orwillbeinvolvedinselectingtheConsultant,negotiatingoradministeringthisAgreement,orevaluatingtheConsultant’sperformanceoftheWork.12.CityofRentonBusinessLicense:TheConsultantshallobtainaCityofRentonBusinessLicensepriortoperforminganyWorkandmaintainthebusinesslicenseingoodstandingthroughoutthetermofthisagreementwiththeCity.Informationregardingacquiringacitybusinesslicensecanbefoundat:http://rentonwa.gov/business/default.aspx?id=54$&mid=328.InformationregardingStatebusinesslicensingrequirementscanbefoundat:http://dor.wa.gov/content/doingbusiness/registermybusiness/13.Insurance:Consultantshallsecureandmaintain:A.Commercialgeneralliabilityinsuranceintheminimumamountsof$1,000,000foreachoccurrence/$2,000,000aggregatefortheTermofthisAgreement.B.IntheeventthatWorkdeliveredpursuanttothisAgreementeitherdirectlyorindirectlyinvolveorrequireProfessionalServices,ProfessionalLiability,ErrorsandOmissionscoverageshallbeprovidedwithminimumlimitsof$1,000,000peroccurrence.“ProfessionalServices”,forthepurposeofthissection,shallmeananyWorkprovidedbyalicensedprofessionalorWorkthatrequiresaprofessionalstandardofcare.C.Workers’compensationcoverage,asrequiredbytheIndustrialInsurancelawsoftheStateofWashington,shallalsobesecured.D.CommercialAutomobileLiabilityforowned,leased,hiredornon-owned,leased,hiredornon-owned,withminimumlimitsof$1,000,000peroccurrencecombinedsinglelimit,iftherewillbeanyuseofConsultant’svehiclesontheCity’sPremisesbyoronbehalfoftheCity,beyondnormalcommutes.E.ConsultantshallnametheCityasanAdditionalInsuredonitscommercialgeneralliabilitypolicyonanon-contributoryprimarybasis.TheCity’sinsurancepoliciesshallnotbeasourceforpaymentofanyConsultantliability,norshallthePage5of10AGENDA ITEM #1. a) maintenanceofanyinsurancerequiredbythisAgreementbeconstruedtolimittheliabilityofConsultanttothecoverageprovidedbysuchinsuranceorotherwiselimittheCity’srecoursetoanyremedyavailableatlaworinequity.F.SubjecttotheCity’sreviewandacceptance,acertificateofinsuranceshowingtheproperendorsements,shallbedeliveredtotheCitybeforeperformingtheWork.G.ConsultantshallprovidetheCitywithwrittennoticeofanypolicycancellation,withintwo(2)businessdaysoftheirreceiptofsuchnotice.14.Delays:ConsultantisnotresponsiblefordelayscausedbyfactorsbeyondtheConsultant’sreasonablecontrol.WhensuchdelaysbeyondtheConsultant’sreasonablecontroloccur,theCityagreestheConsultantisnotresponsiblefordamages,norshalltheConsultantbedeemedtobeindefaultoftheAgreement.15.SuccessorsandAssigns:NeithertheCitynortheConsultantshallassign,transferorencumberanyrights,dutiesorinterestsaccruingfromthisAgreementwithoutthewrittenconsentoftheother.16.Notices:AnynoticerequiredunderthisAgreementwillbeinwriting,addressedtotheappropriatepartyattheaddresswhichappearsbelow(asmodifiedinwritingfromtimetotimebysuchparty),andgivenpersonally,byregisteredorcertifiedmail,returnreceiptrequested,byfacsimileorbynationallyrecognizedovernightcourierservice.Timeperiodfornoticesshallbedeemedtohavecommenceduponthedateofreceipt,EXCEPTfacsimiledeliverywillbedeemedtohavecommencedonthefirstbusinessdayfollowingtransmission.EmailandtelephonemaybeusedforpurposesofadministeringtheAgreement,butshouldnotbeusedtogiveanyformalnoticerequiredbytheAgreement.CityofRenton:Consultant:DavidM.ChristensenJeffKreshel,P.E.1055SouthGradyWay601UnionStreet,Suite622Renton,WA98057Seattle,WA98101Phone:(425)430-7212Phone:(206)462-7030dchristensen@rentonwa.govJeff.Kreshel@msa-ep.comFax:(425)430-7241Fax:(866)274-980717.DiscriminationProhibited:Excepttotheextentpermittedbyabonafideoccupationalqualification,theConsultantagreesasfollows:A.Consultant,andConsultant’sagents,employees,representatives,andvolunteerswithregardtotheWorkperformedortobeperformedunderthisAgreement,shallnotdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,maritalstatus,sexualorientationorpreference,age(exceptminimumageandretirementprovisions),honorablydischargedveteranormilitarystatus,orthepresenceofanyPage6of10AGENDA ITEM #1. a) sensory,mentalorphysicalhandicap,unlessbaseduponabonafideoccupationalqualificationinrelationshiptohiringandemployment,inemploymentorapplicationforemployment,theadministrationofthedeliveryofWorkoranyotherbenefitsunderthisAgreement,orprocurementofmaterialsorsupplies.B.TheConsultantwilltakeaffirmativeactiontoinsurethatapplicantsareemployedandthatemployeesaretreatedduringemploymentwithoutregardtotheirrace,creed,color,nationalorigin,sex,age,sexualorientation,physical,sensoryormentalhandicaps,ormaritalstatus.Suchactionshallinclude,butnotbelimitedtothefollowingemployment,upgrading,demotionortransfer,recruitmentorrecruitmentadvertising,layoffortermination,ratesofpayorotherformsofcompensationandselectionfortraining.C.IftheConsultantfailstocomplywithanyofthisAgreement’snon-discriminationprovisions,theCityshallhavetheright,atitsoption,tocanceltheAgreementinwholeorinpart.D.TheConsultantisresponsibletobeawareofandincompliancewithallfederal,stateandlocallawsandregulationsthatmayaffectthesatisfactorycompletionoftheproject,whichincludesbutisnotlimitedtofairlaborlaws,workerTscompensation,andTitleVIoftheFederalCivilRightsActof1964,andwillcomplywithCityofRentonCouncilResolutionNumber4085.18.Miscellaneous:Thepartiesherebyacknowledge:A.TheCityisnotresponsibletotrainorprovidetrainingforConsultant.B.Consultantwillnotbereimbursedforjobrelatedexpensesexcepttotheextentspecificallyagreedwithintheattachedexhibits.C.Consultantshallfurnishalltoolsand/ormaterialsnecessarytoperformtheWorkexcepttotheextentspecificallyagreedwithintheattachedexhibits.D.Intheeventspecialtraining,licensing,orcertificationisrequiredforConsultanttoprovideWorkhe/shewillacquireormaintainsuchathis/herownexpenseand,ifConsultantemploys,sub-contracts,orotherwiseassignstheresponsibilitytoperformtheWork,saidemployee/sub-contractor/assigneewillacquireandormaintainsuchtraining,licensing,orcertification.E.Thisisanon-exclusiveagreementandConsultantisfreetoprovidehis/herWorktootherentities,solongasthereisnointerruptionorinterferencewiththeprovisionofWorkcalledforinthisAgreement.F.Consultantisresponsibleforhis/herowninsurance,including,butnotlimitedtohealthinsurance.G.Consultantisresponsibleforhis/herownWorker’sCompensationcoverageaswellasthatforanypersonsemployedbytheConsultant.Page7of10AGENDA ITEM #1. a) 19.OtherProvisions:A.ApprovalAuthority.EachindividualexecutingthisAgreementonbehalfoftheCityandConsultantrepresentsandwarrantsthatsuchindividualsaredulyauthorizedtoexecuteanddeliverthisAgreementonbehalfoftheCityorConsultant.B.GeneralAdministrationandManagement.TheCity’sprojectmanagerisDavidM.Christensen.InprovidingWork,ConsultantshallcoordinatewiththeCity’scontractmanagerorhis/herdesignee.C.AmendmentandModification.ThisAgreementmaybeamendedonlybyaninstrumentinwriting,dulyexecutedbybothParties.D.Conflicts.IntheeventofanyinconsistenciesbetweenConsultantproposalsandthisAgreement,thetermsofthisAgreementshallprevail.Anyexhibits/attachmentstothisAgreementareincorporatedbyreferenceonlytotheextentofthepurposeforwhichtheyarereferencedwithinthisAgreement.TotheextentaConsultantpreparedexhibitconflictswiththetermsinthebodyofthisAgreementorcontainstermsthatareextraneoustothepurposeforwhichitisreferenced,thetermsinthebodyofthisAgreementshallprevailandtheextraneoustermsshallnotbeincorporatedherein.E.GoverningLaw.ThisAgreementshallbemadeinandshallbegovernedbyandinterpretedinaccordancewiththelawsoftheStateofWashingtonandtheCityofRenton.ConsultantandalloftheConsultant’semployeesshallperformtheWorkinaccordancewithallapplicablefederal,state,countyandcitylaws,codesandordinances.F.JointDraftingEffort.ThisAgreementshallbeconsideredforallpurposesaspreparedbythejointeffortsofthePartiesandshallnotbeconstruedagainstonepartyortheotherasaresultofthepreparation,substitution,submissionorothereventofnegotiation,draftingorexecution.G.JurisdictionandVenue.AnylawsuitorlegalactionbroughtbyanypartytoenforceorinterpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKingCountySuperiorCourtfortheStateofWashingtonattheMalengRegionalJusticeCenterinKent,KingCounty,Washington,oritsreplacementorsuccessor.H.Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionorpartofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatetheremainderofthisAgreement,whichshallremaininfullforceandeffect.I.SoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthePartiesandanyrepresentationsorunderstandings,whetheroralorwritten,notincorporatedareexcluded.Page8of10AGENDA ITEM #1. a) J.TimeisoftheEssence.TimeisoftheessenceofthisAgreementandeachandallofitsprovisionsinwhichperformanceisafactor.AdherencetocompletiondatessetforthinthedescriptionoftheWorkisessentialtotheConsultant’sperformanceofthisAgreement.K.Third-PartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbeconstruedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthantheParties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwillbeforthesoleandexclusivebenefitofthePartiesandnooneelse.L.AssignsandSuccessors.ThePartieseachbindthemselves,theirpartners,successors,assigns,andlegalrepresentativestotheotherpartytothisAgreement,andtothepartners,successors,assigns,andlegalrepresentativesofsuchotherpartywithrespecttoallcovenantsoftheAgreement.M.Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’sfailuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnotpreventeithertheCityorConsultantfromenforcingthatprovisionoranyotherprovisionofthisAgreementinthefuture.WaiverofbreachofanyprovisionofthisAgreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreachunlessitisexpresslywaivedinwriting.N.Counterparts.ThePartiesmayexecutethisAgreementinanynumberofcounterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogetherconstitutethisoneAgreement.INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedatelastsignedbythePartiesbelow.CITYOFRENTONCONSULTANTBy:______________________________By:_____________________________DenisLawThomasJ.Perry,P.E.MayorPrincipalEngineerDateDateAttestJasonA.Seth,CMCCityClerkPage9of10AGENDA ITEM #1. a) ApprovedastoLegalFormLawrence].WarrenRentonCityAttorneyAgreementFormUpdated08/30/2016Page10of10AGENDA ITEM #1. a) EXHIBITACITYOFRENTONDOWNTOWNUTILITYIMPROVEMENTSPROJECTPHASEI:CONCEPTUALANALYSIS&DESIGNCONSULTANTSERVICESSCOPEOFSERVICESThisscopeofservicesdescribestheengineeringandotherconsultantservicestobeperformedbyMurray,Smith&Associates,Inc.(MSA)andsubconsultants—BHCConsultants(stormwater),KPG,Inc.(surveying),Kleinfetder,Inc.(geoteclmical),GeoEngineers,Inc.(environmentalandpermitting),Anchor/QEA,Inc.(culturalresources),andEnvirolssues(publicinformationloutreach)forPhaseI—ConceptualAnalysisandDesignoftheCityofRenton’s(City)DowntownUtilityImprovementsProject.Ingeneral,thisworkisintendedtoevaluatetheexistingwater,sewer,andstormwaterutilitysystemsincludingidentifyingdeficiencies,determiningalternatives(ifapplicable),developingaconceptualdesignandmakingrecommendationsforsystemimprovementstobeimplementedtoaddressthefuturedevelopedconditionwithinthedefinedstudyareaofdowntownRenton.ThestudyareafocusesonS2ndStreetandS3rdStreetandvariesbyasdefinedperthefollowing:•WaterSystem—RainierAvenueS(westernboundary),MillsAvenueS(easternboundary),S2ndStreet(northernboundary),S3rdStreet(southernboundary).•SewerSystem—RainierAvenueS(westernboundary),MillsAvenueS(easternboundary),STobinStreet-oneblocknorthofS2ndStreet(northernboundary),andS4thStreet-oneblocksouthofS3rdStreet(southernboundary).•StormwaterSystem—RainierAvenueS(westernboundary),MillsAvenueS(easternboundary),STobinStreet-oneblocknorthof52ndStreet(northernboundary),S4thStreet-oneblocksouthofS3rdStreet(southernboundary).ThestudyareaalsoincludesthedrainageareatothenorthofSTobinSt,andincludingseveralexistingoutfallstotheCedarRiver.Replacement,rehabilitationand/orupsizingoftheindividualutilitiesareanticipatedduetoage,capacityneeds,conditionand/ormaintenancerequirements.S2ndStreetandS3rdStreetaremajorarterialroadwayslocatedwithintheCity’sCenterDowntownareaandarelinedbyavarietyofcommercialbusinesses,RentonHighSchool,andnumerousothermixedusepropertiesandcontainseveralotherutilities,bothpublicandprivate.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignG\PDXflD\Clnmts\Renton,CityofDow,stowrtUtihtyImprovements20169-16\Centract\ExhA-Scope-DowntownUtihtyImprovementsProject2-1-17docPage1AGENDA ITEM #1. a) ThescopeofservicesforPhaseI,ConceptualAnalysis&Design,oftheprojectisbasedonourunderstandingoftheCity’sneedsforcoordinatedutilityimprovementsgainedfromseveralmeetings,discussions,andpreliminaryinputfromCitystaff.WeunderstanditistheCity’sdesiretohavePhaseIworkcompletedassoonaspossiblebutbynolaterthantheSummerof2017.WealsounderstandthattheprojectcostsareintendedtobedistributedamongstthethreeindividualCityutilityfunds.ProposedWorkScopeThefollowingeffortsareanticipated.1.ProjectManagement:Provideprojectmanagement,coordination,andadministrationthroughcompletionofPhaseIoftheproject.Theseeffortsincludethoseassociatedwithmanagementoftheconsultantteamandpreparationofmonthlyinvoices.Aseniorengineer(notdirectlyassociatedwiththeproject)willalsoreviewdraftdocumentsforcompleteness,clarity,coordination,and/orotherqualityconsiderations.Deliverable(s).•MonthlyinvoiceandprogressreportAssumption(s):•Thebudgetassumesaprojectdurationofuptosix(6)consecutivecalendarmonths,endingnolaterthanJuly31,2017.2.Commttiticatioii/Coordination/Meeting(s):Maintainregularcommunications(phone,facsimile,e-mail)andcoordinatewithCityutilitypersonneltoexchangeinformation,discussrelatedissues,reviewanddiscussprojectgoalsandobjectives,andcoordinateefforts.ThiscoordinationwillvarydependingontheutilityandtheworkunderPhaseIoftheproject,asnotedbelowanddefinedinthelevelofeffortandfeeestimate.2.1WaterUtilityCommunicateandmeetwithCitywaterutilitypersonneltoreviewanddiscusstheproject’sprogress,workactivities,andcontinueddesigndevelopment.2.2SewerUtilityCommunicateandmeetwithCitysewerutilitypersonneltoreviewanddiscusstheproject’sprogress,workactivities,andcontinueddesigndevelopment.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&Design&\PDXBD\Cltents\Renton.CityoI\DowiitorenUtilityImprovemente20169-16\Contract\ExhAScope-DowntownUtilityImprosementsProject2-1-17ccPage2AGENDA ITEM #1. a) 2.3StormwaterUtilityCommunicateandmeetwithCitystormwaterutilitypersonneltoreviewanddiscusstheproject’sprogress,workactivities,andcontinueddesigndevelopment.Additionally,holdconferencephonecall(onuptoabi-weeklybasis,asneeded)withCitystormwaterutilitystaffanddesignteam.Deliverable(s).•Correspondence,e-mails,andotherdocumentation•MeetingsnotesAssumption(s):•Theabovereferencedmeetingsareanticipatedtobeheldjointlywithsewer,waterandstormwaterutilityCitystafftofacilitatecoordinationofPhaseIoftheproject.Itisanticipatedthatuptofour(4)meetingswillbeheld.•TheProjectManagerandDesignLeadorAssist.PM(asappropriate)willattendthemeetings.3.GeneralInformationCollectionandRevieiv:CollectandreviewexistingavailableCityinformation-documents,as-builts,andotherpertinentavailableinformationrelatedtothegeneralanticipatedoverallprojectandexistingutilitysystems.MeetwithCitypersonnelto:•UnderstandandidentifytheCity’sexistingutilitysystems,Cityplannedroadwayimprovementsandtiming,andotherexistingorplannedinfrastructureorfuturezoninganddevelopmentinthevicinityoftheproject.•Reviewanddiscusstheoverallprojectgoalsandobjectives,understandingandrequirementsofdesiredimprovements,andpotentialscheduleandworkplan.Deliverable(s):•N/AAssumptionft):•TheCitywillprovidethefollowinginformation:relevantengineeringdata,plans,specifications,reports/studies,topographicalorothermapping,physicalsysteminformation(as-builts),and/orotherpertinentinformationavailableabouttheCity’sexistingwater,sewer,andstormwaterutilitysystemlfacilitiesrelevanttotheproject,applicableCitystandards,designcriCityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignG\PDX_BD\Clients\Renton,CityotOonsortesvnUtilityImprovements20169-16\Contract\ExhA-Scope-DewntossntUtilityImpros’ementsProject2-1-17&,Page3AGENDA ITEM #1. a) teria,requirements,and/orpreferences,deemednecessaryforPhaseIwork.Asdescribedaboveandherein,exceptasotherwisespecificallyidentified,pertinentdataandinformationrequiredfordeterminingandevaluatingtheexistingconditions(capacityandotheroperating/performancecharacteristics)aswellaspotentialfutureneedsandrequirementswillbeprovidedbytheCity.Inspectionofexistingfacilitiesorfieldmeasurementsorotherquantificationofsystemcharacteristicsand/orconditions,exceptasotherwisespecificallyidentified,isnotincludedaspartofPhaseIefforts.4.WaterSystemImprovements:Thistaskfocusesontheexistingwatersystemandimprovements(distributionandtransmissionmainsonly)withinthedefinedstudyareaandincludesdataandexistingsystemreviewandbasedprimarilyontheCity’sdirectionregardingtheidentificationofimprovementsneededforfutureredevelopment.Thefollowingworkelementsareincludedinthistask:•AdditionalDataCollectionandReview/Kick-OffMeeting/SiteVisitoWorkwiththeCitytorefinethelimitsofthestudyareaandprepareastudyareamapforthewaterdistributionandtransmissionfacilities.oCollectandreviewavailableCityinformationincludingexistingreports,asbuilts,GISdata,AutoCADfiles,aerialphotography,andotherpertinentinformationtofurtherunderstand,identify,anddefinetheCity’sexistingwatersystemwithinthestudyarea.Thistaskwillfocusoninformationrelatedtocurrentsystemcharacteristicsandconditionsrelevanttotheproject.oHoldakick-offmeetingwithCitywaterutilitypersonnel.oVisitsitewithCitystafftoobserveknownproblemareasandpotentialconcernsrelatedtotheproject.•ExistingSystemReviewReviewtheexistingsystemwithinthestudyarea.Thefollowingeffortsareincluded:oDefineexistingcollectionlconveyancesystemcharacteristicsusingGISandothergatheredinformation.oWorkwithCitydefinedfutureconditionlandusecharacteristicsrelatedtothewatersystemusingtheCityofRentonComprehensivePlanZoningLandUsemapdatedJuly1,2015.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&Design0\PDXBD\Clients\Rertti,nCityo0DowntownUtilityImprovements20169-I6\Contract\ExhA-Scope-DowntownUtilityImprovementsProject2-1-17Page4AGENDA ITEM #1. a) oReviewexistingavailabledatafromtheCity(GTS,survey,recorddrawings,reports,andothergatheredinformation)withinthewatermainnetwork.•IdentificationofWaterSystemImprovementsPertheCity’sdirection,watermainimprovementsareanticipatedtoconsistofreplacingallexistingmainswithinthestudyareathatareunder12-inchdiameterwithnew12-inchdiametermains.Developaconceptualplan/layoutforimprovingtheCity’swatersystemwithinthestudyarea.Theplan/layoutwillbedevelopedforconsiderationrelativetoCitygoalsandfunctionalrequirements.Theconceptualdesignwillbetoasufficientlevelofdetailtoidentifyrequiredgeneralelements/facilities/features.ExistingavailableCityGISmappinganddatawillbeusedtoidentifyandillustratetheCitywatersystemimprovementsconceptualplan/layout.Theconceptualdesignandprojectrecommendationswillbedocumentedinabrieftechnicalmemorandum.oThroughcollaborationwithCitystaff,identifyanddefineproposedimprovements-description,projectelements,preliminarysizing,andlayoutofmajorpipelines/facilities(only);oSchematicfigures(planonly)illustratingconceptualsystemimprovementsandlayout/alignments;andoArecommendationregardingapreferredplan/layoutconsideringtheconceptualdesigndescribedabovealongwithotherapplicableconsiderationsagreedtowiththeCity.oCoordinatewithSeattlePublicUtilities(SPU)forevaluationofcathodicprotectionmonitoringsystemrequirementsatcrossingsofnewCitywatermainsoverSPU’spipelines.oDocumenttaskworkinabrieftechnicalmemorandumtobeusedasthebasisforcontinueddesigndevelopment.oHolduptotwo(2)meetingstoreviewanddiscusspotentialsystemimprovements.Deliverable(s):•Waterstudyareamap•Meetingsandsitevisitnotes•TechnicalMemorandumCityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignG’PDX_BDChents\RcntonCityoftDowotorUtrirtytmprovements20169-I6\Contract\ExhA-Scope-DowntoteiUtrhcyImprovemeetsProject2-1-17decPage5AGENDA ITEM #1. a) Assumption(s).•PertheCity’sdirection,designofwaterutilitysystemfacilitiesdoesnotincludeahydraulicanalysisorotherevaluationoftheexistingsystem(condition,orcapacity)includingbothwithinandbeyondtheprojectlimits.5.SewerSystemEvaluation:Thistaskfocusesontheevaluationoftheexistingsewersystem(maincollectionandinterceptorconveyanceonly)withinthedefinedstudyareaandincludesdatareview,fieldreconnaissance,designrequirementdetermination,reviewofthehydraulicanalysesbyotherbasedonCitydefinedpeakdesignflow,toidentifyimprovementsneededforfutureredevelopment.Thefollowingworkelementsareincludedinthistask:•AdditionalDataCollectionandReview/Kick-OffMeeting/SiteVisitoWorkwiththeCitytorefinethelimitsofthestudyareaandprepareastudyareamapforthesewercollectionandconveyancefacilities.oCollectandreviewavailableCityinformationincludingexistingreports,asbuilts,GISdata,AutoCADfiles,aerialphotography,andotherpertinentinformationtofurtherunderstand,identify,anddefinetheCity’sexistingsewersystemwithinthestudyarea.Thistaskwillfocusoninformationrelatedtocurrentsystemcharacteristicsandconditionsrelevanttotheproject.oHoldakick-offmeetingwithCitysewerutilitypersonneloVisitsitewithCitystafftoobserveknownproblemareasandpotentialconcernsrelatedtotheproject.•ExistingSystemCapacityAnalysisandFutureDevelopmentSewerFlowCharacterizationReviewtheexistingsystemwithinthestudyareatoidentifyorfurtherevaluatepotentialdeficiencieswiththeexistingsewernetwork.Ahydraulicanalysisand/ormodeling(byothers)willbeperformedtoevaluateexistingconditionswithinthestudyareatoidentifyorfurtherevaluateproblemswiththeexistingsewernetworkanddefinedesignflowratesforfutureimprovements.Thefollowingeffortsareincluded:oReviewapplicabledesignstandardsandcriteria;projectconditions,constraints,andconsiderations;andperformanceorotherrelatedrequirementsforprojectimprovements.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignG\PDX_BD\Clients\Renton,Cityof\flowntownUtilityImprovements20169-16\Contract\ExhA-Scope-DowntossnUtilityImprovementsProject2-1-17clocPage6AGENDA ITEM #1. a) oDevelopdesigncriteriaforthesewersystemhydraulicanalysis/modelandsystemevaluation.oDefineexistingcollection!conveyancesystemcharacteristicsusingGISandothergatheredinformation.oWorkwithCitydefinedfutureconditionlandusecharacteristicsrelatedtotheseweranalysisusingtheCityofRentonComprehensivePlanZoningLandUsemapdatedJuly1,2015.Developflowcharacteristicsforfuturedevelopmentbuild-outconditions.oReviewavailabledata(GIS,survey,recorddrawings,reports,andothergatheredinformation)andidentifypotentialdatagapswithinthesewerpipenetwork.Forscopingpurposes,itwillbeassumedthatavailabledataissufficientforpreliminarymodelingevaluationandonlyminordatagapsareanticipated.oIdentifyportionsoftheCity’ssystemthatrequirehydraulicanalysisbytheCity’smodelingconsultant(re:interceptorcapacityrequirements).oPerformhydraulicanalysis(re:sewercollectionmainsonly,interceptorsbyothers)forthesewersystemtoevaluatesewerflowconditionsandsystemcapacityrequirements.oIdentifyexistingsystemdeficienciesoDocumenttaskworkinabrieftechnicalmemorandumtobeusedasthebasisforcontinueddesigndevelopment.oHolduptothree(3)meetingstoreviewmodeldevelopment,evaluationresults,andneedsforimprovements.Deliverable(s):•Sewerstudyareamap•Meetingsandsitevisitnotes•TechnicalMemorandumAssumption(s):•Sewerinterceptormodelingandsizingdetermination/verificationwillbeprovidedbytheCity’shydraulicmodelingconsultant.6.Stormwater(Conveyance)SystemEvaluation:Thistaskfocusesontheevaluationoftheexistingstormwatersystem(trunkpipelineconveyanceonly)withinthedefinedstudyareaandincludesdatareview,fieldreconnaissance,regulatoryanddesignrequirementsdetermination,andhydraulicanalysesofbuild-CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignGPDXBD\Clients\Renton,CityofDowntownUtilityImprovements20169-16\Contract\ExhA-Scope-DowntownUtilityImprovementsProject2-1-17.docPage7AGENDA ITEM #1. a) outhydrologicconditionstoidentifyimprovementsneededforfutureredevelopment.Thisevaluationexcludesroadwaydrainage(collectionfacilities),flowcontrol,andwaterqualitytreatmentfacilityanalyses.Thefollowingworkelementsareincludedinthistaskasspecificallydefinedbelowandinthesubconsultant’sproposal.•AdditionalDataCollectionandReview/Kick-OffMeeting/SiteVisitoWorkwiththeCitytorefinethelimitsofthestudyareaandprepareastudyareamapforthestormwaterconveyanceanddownstreamsystemconnectionsoroutfalls.oCollectandreviewavailableCityinformationincludingexistingreports,asbuilts,GISdata,AutoCADfiles,aerialphotography,andotherpertinentinformationtofurtherunderstand,identify,anddefinetheCity’sexistingstormwatersystemwithintheprojectarea.Thistaskwillfocusoninformationrelatedtocurrentsystemcharacteristicsandconditionsrelevanttotheproject.oHoldakick-offmeetingwithCitystormwaterpersonneloVisitsitewithCitystafftoobserveknownproblemareasandpotentialconcernsrelatedtotheproject.oDocumentdatareview,etc.inabrieftechnicalmemorandumtobeusedasthebasisforcontinuedanalysisanddesigndevelopment.•RegulatoryRequirementsoReviewtheregulatoryenvironmentrelatedtotheexistingconditionswithinthestudyareaalongwithstandardsandrequirementsforfuturedevelopment.oOtherpotentialdesignrequirementsrelatedtotheproposeddevelopedcondition(s)willbeidentified,includingbutnotlimitedtoflowcontrol,waterquality,andgreenstormwaterinfrastructurebasedoncurrentstormwaterregulations.oDependingontheconditionoftheexistingstormwateroutfalls,someoutfallsmayneedrepair,upgrade,orreplacement.ThesewillbeidentifiedthroughinputfromtheCityandexistingandfutureconditionshydrologicandhydraulicmodeling.Theregulatoryrequirementsrelatedtopotentialoutfallmaintenance,repair,andreplacementwillbeidentified.oDocumentregulatoryrequirementsinabrieftechnicalmemorandumtobeusedasthebasisforcontinuedanalysisanddesigndevelopment.•ExistingConveyanceHydrologicandHydraulicAnalysisCityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignGWUXBD’Ctrents\Renton,CrtyoPDowntosoLTtrlrtyImprovements20169-16’Contract\ExhA-Scope-DosvntowrrUrrirtyImprovementsProject2-1-17rlocPage$AGENDA ITEM #1. a) HydrologicandhydraulicmodelingwillbeperformedfortheexistingconditionswithinthestudyareatoidentifyorfurtherevaluateCityknownandidentifiedproblemswiththeexistingstormdrainagenetworkanddefinedesignflowratesforfutureimprovements.Thefollowingeffortsareproposedfortheexistingconditionshydrologicandhydraulicmodelingwithinthestudyarea:oReviewapplicabledesignstandardsandcriteria;projectconditions,constraints,andconsiderations;andperformanceorotherrelatedrequirementsforprojectimprovements.oDefinedrainagebasinlimitsusingGISandothergatheredinformation.Identifyexistingandfuturebasincharacteristics/systemrequirements.oWorkwithCitydefinedfutureconditionlandusecharacteristicsrelatedtothestormwateranalysisusingtheCityofRentonComprehensivePlanZoningLandUsemapdatedJuly1,2015.oReviewavailabledata(GIS,survey,recorddrawings,reports,andothergatheredinformation)andidentifypotentialdatagapswithinthedrainagenetwork.Forscopingpurposes,itwillbeassumedthatavailabledataissufficientforpreliminarymodelingevaluationandonlyminordatagapsareanticipated.oDevelopahydrologic/hydraulicmodel(modeldevelopment)oftheCity’sexistingsystemandtributarydrainagebasin(s).oPerformhydraulicmodelingandanalysisoftheexistingconveyancesystem.oHydrologicanalysisofbuild-outconditionthroughexistingconveyancesystem.oModelresultsincludingthelevelofserviceorcapacityofeachpipewithinthestudyareawillbepresentedonaplanmap.oDocumenttaskworkinabrieftechnicalmemorandumtobeusedasthebasisforcontinuedanalysisanddesigndevelopment.oHolduptothree(3)meetingstoreviewverifyboundaryconditions,modeldevelopment,analysis,andresults.*Forfurtherdetailsandapplicableassumptions—see1/11/2017BHCConsultantsproposal(copyattached)Deliverable(s).•Stormwaterstudyareamap•Meetingsandsitevisitnotes•TechnicalMemorandumCityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignG\PDXBDChe,its\Rentcn,CityofDowntownUtilityImprovements20169-16\Contract\ExbA-Scope-DowntownUtilityImprovementsProject2-1-17docPage9AGENDA ITEM #1. a) Assurnption(s).•BasindelineationwillbebasedonGISmappingfromtheCity.Fieldverificationofdrainagebasinboundariesisnotincluded.•Designofstormwaterconveyancesystemdoesnotincludeadetailedorcomprehensivehydraulicanalysisorevaluationoftheexistingdownstreamorupstreamsystemorriver(characteristics,condition,orcapacity)beyondthestudylimitsandthatdefinedherein.Ifsuchananalysis,beyondthatwhichisidentifiedherein,isdeterminedtobenecessaryfollowingtheinitialanalysisfortheproject,additionalbudgetmayberequired.•Stormwaterdetention,waterqualitytreatment,androadwaydrainageanalysesarenotincludedaspartoftheseefforts;butcouldbeaddedtothescopeofworkifdesired.•Floodplainlfloodwayissues,concerns,conditions,orrequirementsarenotevaluatedaspartoftheseefforts.7.SttrveyControlandDataCollection:ProvidelimitedsurveyingandrelatedservicestosupportPhaseIprojectefforts.EstablishsurveycontrolfortheprojectandcollectlimitedCitysewerandstormwatersysteminformationanddatawithinthestudyarea(asneeded)includingstructures,facilitiesorfeaturesthatmayinfluencethePhaseIevaluation.Thefollowingworkelementsareincludedinthistaskasspecificallydefinedbelowandinthesubconsultant’sproposal.7.1SurveyControlEstablishmentConductafieldcontrolsurveywithinthestudyareatotietheprojecttolocalhorizontalandverticalmonumentation-seeassumptions.EstablishverticalandhorizontalcontrolusingtheCity’spreferreddatum:HorizontalDatum—NAD83/91andVerticalDatum—NAVD8$.Whereappropriate,establishtemporarybenchmarkstobeutilizedduringthefinaldesignandconstructionphasesoftheproject.7.2SewerUtilityDataCollectionConductalimitedfieldsurveytoobtainadditionalsewersystemfacilityorfeatureinformationanddataasnecessarybasedonidentifiedsystemdatagapsrequiredforthePhaseIevaluationalongtheprojectcorridor(s).7.3StormwaterUtilityDataCollectionConductalimitedfieldsurveytoobtainadditionalstormwatersystemfacilityorfeatureinformationanddataasnecessarybasedonidentifiedsystemdatagapsrequiredforthePhaseIevaluationalongtheprojectcorridor(s).CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&Design0\PDXBD\Clirnts\Renton,CityofDosssstossUtilityImprovements20169-16\Coritract\EshA-ScopeDowntossnUtilityImprovementsProject2-1-17docPage10AGENDA ITEM #1. a) *Forfurtherdetailsandapplicableassumptions—see1/11/2017KPG.Inc.proposal(copyattached)Deliverable(s).•ProjectControlSurvey•LimitedSewerandStormwaterDataAssumption(s):•Forthepurposeofdevelopingthescopeandfeeestimatedatacollectionofthesewerandstormwaterutilitywillrequireuptotwodaysoffieldworkforeachutility.8.PreliminaryGeotechnicalandEnvironmentalReview:Provideinitial,limitedgeotechnicalengineeringandrelatedservicesrelativetoPhaseIoftheproject.Thegeotechnicalengineeringandrelatedserviceswillincludereviewofreadilyavailableexistinggeotechnical,geologicandhydrogeologicdatafortheprojectvicinityandprovideapreliminaryletterreportidentifyinganticipatedsoilandgroundwaterconditionsandgeneralgeotechnicalrecommendationsforprojectdesignandconstruction.Thefollowingworkelementsareincludedinthistaskasspecificallydefinedbelowandinthesubconsultant’sproposal.•CollectExistingGeotechnicalData—Collectreadilyavailableexistingdatafortheprojectareatogainanoverviewofgeneralgeologicandhydrogeologicconditionsandtoaidinidentifyinggeotechnicalfactorsthatmighthaveanimpactonthedesignandconstructionoftheproject.•MonitoringWellWaterLevelsCheck—Identifyexistingmonitoringwellsthatmaybepresentinpublicright-of-wayandprobewaterlevels.•CollectEnvironmentalRecordsDatabaseandFiles—Collectreadilyavailablestateandfederalregulatoryagencyrecordsusingacommercialdatabaseserviceofknowncontaminantreleasesandregulatedfacilitiesthatmayhelpidentifyenvironmentalconcernswithintheprojectarea.Additionally,collectsomehistoricalrecordstodevelopanoverallunderstandingofthesitehistoryandenvironmentalconcerns.•ConductSiteReconnaissance—Performasitereconnaissancetoobtaininformationregardingcurrentusesandapparentenvironmentalconcernswithintheprojectarea.Thereconnaissancewillincludeawalkinganddrivingtourofpublicaccessareasandwillnotincludeenteringprivatepropertyorinterviewingpropertyownersortenants.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&Design0\PDXBD\Chents\Renton,CityolDosssttownUtilityImprovements20169-16\Contract\EshA-Scope-DosssstossssUtilityImprovementsProject2-1-17docPage11AGENDA ITEM #1. a) •ReviewDataandPrepareSummaryLetterReport—Reviewandsummarizetheinformationcollectedintheabovetasks.Prepareasummaryletterreportincludingageneralizeddatasummarytodocumenttherevieweddata.Discussanticipatedsoilandgroundwaterconditionsintheprojectarea.Providepreliminarycommentsonthegeotechnicalaspectsofprojectdesignandconstructionbasedontheinformationreviewedandanticipatedconditions.Identifythoseareaswiththepotentialforsoiland/orgroundwatercontamination.Tabulatedataofpropertieswithaddresses,regulatedfacilities/reportedreleases,sitereconnaissancefindings,andpotentialforimpactstosoiland/orgroundwater.Amapwithlocationsofpotentialenvironmentalconcernswillalsobeprovided.*Forfurtherdetailsandapplicableassumptions—see1/31/2017Kleinfelder,Inc.proposal(copyattached)Deliverable(s):•PreliminaryGeotechnicalandEnvironmentalReviewLetterReportAssumption(s):•Geotechnicalandenvironmentalreviewwillbelimitedtoreadilyavailableexistingdata.Nofieldexplorationsorsoiltestingisincludedinthistask.9.EnvironmentalPermittingAssessment:Providelimitedreviewandrelatedeffortstodetermineandidentifypotentialenvironmentaldocumentationandpermittingrequirementsapplicabletotheproject.Thefollowingworkelementsareincludedinthistaskasspecificallydefinedbelowandinthesubconsultant’sproposal.•EnvironmentalDocumentationandPermittingReview—Basedonthecriticalareasintheproximityofthestudyarea,identifypotentialenvironmentaldocumentationandpermittingrequirementsassociatedwithutilityimprovements.ReviewwillincluderequirementsforaShorelinePermit,SEPA,CriticalAreas,AquiferProtectionZones,NPDESandotherlocal,state,andfederalpermits.Identifyjurisdictionalextentofagencies,permitapplicationrequirementsandpotentialagencyreviewtimelinesthatwillhelpdefinetheneedandscheduleforspecificrequirements.•MunicipalCodeComplianceReview—ReviewandevaluateapplicableenvironmentalmunicipalcoderequirementsrelativetotheprojectandidentifypotentialstudiesordocumentationrequiredbytheCityofRentonMunicipalCode.•PermittingMatrixandMemorandum—Prepareapermitmatrixandmemorandumthatidentifiespotentialpermitrequirements,potentialpermittimelinesandCityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&Design0\PDX_BDClients\Renton,Cityof\DowntownUtilityImprovements20169-16\Cenrrnct\ExhA-Scope-DosvntossrUtilityImprovementsProject2-1-17donPage12AGENDA ITEM #1. a) summarizespotentialkeylocal,state,andfederalregulationssurroundingthenaturalresourcepermittingprocessfortheprojectimprovements.*Forfurtherdetailsandapplicableassumptions—see1/30/2017GeoEngineers,Inc.proposal(copyattached)Deliverable(s).•PermittingMatrixandMemorandum10.CitititratResourcesReview/Assessment:Conductaculturalresourcesassessmentfortheprojectarea.Thefollowingworkelementsareincludedinthistaskasspecificallydefinedbelowandinthesubconsultant’sproposal.PrepareabriefCulturalResourcesAssessmentmemorandum(CRA)-TheCRAwillassesspotentialforarchaeologicalandhistoricresourcesinthestudyareabyreviewingrelevantliteratureandhistoricmaps,photographs,andplans.Theprojectplanswillbecomparedtotheassessmentofarchaeologicalpotential,andtothelocationsofknownhistoricstructures,todeterminewhethertheremaybeimpactstoculturalandhistoricresources.ThesefindingsandassociatedrecommendationswillbedocumentedintheCRA,whichwillmeetallapplicablestateandfederaldocumentationstandardsforculturalresourcesreports.*Forfurtherdetailsandapplicableassumptions—see1/10/2017Anchor/QEA,Inc.proposal(copyattached)Deliverable(s):•CulturalResourcesAssessmentMemorandum11.C’oordinationwithOthers:Providelimitedcoordinationwithfranchiseutilities,otherCitydepartments,theCity’sroadwaydesignconsultant,andotheragencies,interestedpartiesorprojectstakeholderstounderstandexistingconditions,futureimprovements,andpotentialconflictswithinthestudyarea.•FranchiseUtilities—Coordinatewithvariousfranchiseutilities(i.e.SeattleCityLight,PugetSoundEnergy,ComCastCable,CenturyLink,FrontierCommunicationsNW)withfacilitieswithinthevicinityoftheproject.Contactappropriateutilitiestoconfirmpresenceorabsenceoffacilitiesintheprojectcorridorandobtainpertinentinformationandrecorddrawings.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignG\PDXBD\Clients\Renton,CityofDowntoerUtilityImprovements20169-16\Contract\EnhA-Scope-DowntownUtilityImprovementsProject2-1-17&Page13AGENDA ITEM #1. a) •OtherCityDepartments-CoordinatewithvariousotherCitydepartments(i.e.transportation,maintenancedivision,Community&EconomicDevelopment)withinterestintheproject.•CityRoadwayDesignConsultant-CoordinatewiththeCity’sroadwaydesignconsultant(ifapplicable)workingontheproject.•OtherAgencies,InterestedParties,orProjectStakeholders-Coordinatewithotheragencies,interestedpartiesorprojectstakeholders(i.e.SPU,KCMetro,BNSF,Boeing,SchoolDistrict)withinterestintheproject.12.SewerSystemImprovements,AlternativesAnalysis:Thistaskfocusesontheevaluationoffuturebuilt-outsewersystem(collectionmainsandinterceptorconveyance)needswithinthedefinedstudyareaandincludesalternativesdevelopmentandanalysisandworkingwithCitystafftodefineapreferredapproachtosystemdesign.ThistaskutilizestheresultsandrecommendationsofTask6alongwithproposedplansforredevelopmentwithinthedowntownareatodevelopalternativesandultimatelyapreferredconceptforfuture(built-out)sewercollectionandconveyance.Thefollowingworkelementsareincludedinthistask:•Developuptothree(3)alternativeconceptsforimprovingtheCity’ssewercollectionandconveyancesystemwithinthestudyarea.EachalternativewillbedevelopedforconsiderationrelativetoCitygoalsandfunctionalrequirements.Theconceptualdesignwillbedevelopedtoasufficientlevelofdetailtoevaluateandselectapreferredalternativefortheprojectincludingidentifyingrequiredgeneralelements/facilities/features.•ExistingavailableGISmappinganddatawillbeusedtoidentifyandillustratethealternativeconcepts.•Providemodelingparametersforcity’sconsultantstomodelalternatives.•Relative/qualitativecost(only)andadvantagesanddisadvantagesofeachalternativewillbeevaluated.•Alternativeswillbeanalyzed,compared,andreviewedwiththeCitytakingintoconsiderationcriteriaandparametersthathavebeendevelopedunderthisscopeofservicesandareapplicabletoeachalternative.MeetwithCitytoreviewproposedalternatives.•RecommendapreferredalternativeconsideringtheconceptualdesignandalternativesanalysisdescribedabovealongwithotherapplicableconsiderationsagreedtowiththeCity.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignGI’DX_BDCIwntsRen1on,Coyof’DosvntossnUtityImprosemnts20169-l6\ConlraciExhA-Scopn-DowntownUtihtylmpwmnntsPwjwt2-1-17&Page14AGENDA ITEM #1. a) •Thepreferredalternativewillberefinedtoincludesizingandlayoutofmajorpipelinesandfacilities.•PrepareaBasisofDesigntechnicalmemorandumdocumentingtheresultsofthetaskefforts.Deliverable(s):•Meetingnotes•TechnicalMemorandumAssumption():•System(sewerinterceptors)modelingandsizingdeterminationlverificationwillbeprovidedbytheCity’shydraulicmodelingconsultant.13.Stormwater(Conveyance)SystemImprovements,AlternativesAnalysis:Thistaskfocusesontheevaluationoffuturebuild-outstormwatersystem(trunkpipelineconveyanceonly)needswithinthedefinedstudyareaandincludesalternativesdevelopmentandanalysisandworkingwithCitystafftodefineapreferreddesignapproachforstormwatersystemdesign.ThistaskutilizestheresultsandrecommendationsofTask6todevelopandevaluatealternativesandultimatelyrecommendapreferredconceptforfuture(buildout)stormwaterconveyance.Workwillfocusontrunklineconveyanceandexcluderoadwaydrainage(collectionfacilities),flowcontrol,andwaterqualitytreatmentfacilityanalyses.Thefollowingworkelementsareincludedinthistaskasspecificallydefinedbelowandinthesubconsultant’sproposal.•Considerationofexistingandpotentialflowrouteswithrespecttodowntownimprovements.ItisourunderstandingtheCity’spreferenceistomaintainexistingdrainageroutesanddischargelocations.However,ifmaintainingexistingdrainageroutesanddischargelocationsarenotfeasible,thistaskwillevaluateoptionstorerouteflows.Currentregulatoryrequirementsrelatedtochangesinflowroutesanddischargepointswillbeconsidered.•Developmentofuptofour(4)conceptualalternativesforconveyanceroutingwillbedefinedandmodeledusingXPSWMM.•Conceptualdesignalternativestoincludepreliminarysystemsizingandlayoutfortheproposedimprovements(pipelineconveyancesystemonly).AlternativeswillbeconsideredrelativetoCitygoalsandfunctionalrequirements.Theconceptualdesignwillbeperformedtoasufficientlevelofdetailtodevelopanddefineprojectimprovements(includingidentifyinggeneralelements,facilities,andfeaturesrequired)todetermineconstraintsrelatedtofeasibility,permitting,constructability,andotherfactors.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignG\PDXBDClients\Renton,CityofDowntoiUtilityImprovements20159-15\Contract\ExhA-Scope-DowntownUtilityImprovementsProject2-1-17necPage15AGENDA ITEM #1. a) •ExistingavailableGISmappinganddatawillbeusedtoidentifyandillustratethealternativeconcepts.•Relative/qualitativecost(only)andadvantagesanddisadvantagesofeachalternativewillbeevaluated•Alternativeswillbeanalyzed,compared,andreviewedwiththeCitytakingintoconsiderationcriteriaandparametersthathavebeendevelopedunderthisscopeofservicesandareapplicabletoeachalternative.•PreferredalternativerecommendationwillbemadefollowingalternativereviewanddecisionmakingbytheCity.•Preferredalternativeconceptualdesignwillincluderefinedsizingandlayoutofconveyancesystempipelines(only).•PrepareaConceptualStormwaterDesignReportdocumentingproposedsystemmodeling,alternativesdevelopment,preferredalternativeconceptualdesign,costconsiderations,permitneeds,andrecommendations.•Holduptotwo(2)meetingswithCitypersonneltoreviewproposedalternativesandpresentthepreferredalternativetotheCity.*Forfurtherdetailsandapplicableassumptions—see1/11/2017BHCConsultantsproposal(copyattached)Deliverable(s,):•ConceptualStormwaterDesignReport•Meetingnotes14.DowntownUtility(W,S,&SW)ImprovementsPreferredAlternatives,Conceptual(10%)Design:Developaconceptual(10%)leveldesignfortheselectpreferredalternativesforeachoftheCity’swater,sewer,andstromwatersystemimprovementswithinthestudyarea(s).Theconceptualdesign/layoutwillbedevelopedtoasufficientlevelofdetailtoillustratethepreferredimprovementsforeachsystemincludingidentifyingrequiredgeneralelements/facilities/features,aswellasdevelopaplanning-levelopinionofprobableconstructioncostfortheproject.ExistingavailableGISmappinganddatawillbeusedtoidentifyandillustratetheprojectimprovementsconceptslayout/alignment.Thefollowingworkelementsarealsoincludedinthistask:•Proposedimprovements-description,projectelements,preliminarysizingofmajorpipelines/structures(only).CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignG\PDXBD\Clients\Renton,Cityc1DoiotorUtilityImprovements20169-l6\Contract\ExhA-Scope-DowntownUtilityImprovementsProject2-1-17iIPage16AGENDA ITEM #1. a) •Conceptual-level(10%)designdrawings.•Planning-levelopinionofprobableconstructioncost.•Projectphasingandimplementation(concepts/feasibilityreview).•Preliminaryprojectschedule.Deliverable(s,:•ConceptualDesignDrawings•Planning-LevelOpinionofProbableConstructionCost•PreliminaryProjectScheduledAssumption(s):•Conceptualdrawingswillincludeplandrawingsonlyandwillrepresentpreliminaryalignment(schematically),sizingandlayoutofproposedimprovements.Profilesanddetailswillnotbeprepared.15.PhaseIDocttmentation:AConceptualDesignReportwillbepreparedtosummarizethework,conclusionsandrecommendationsassociatedwithPhaseIefforts.Thereportwillbeastand-alonedocumentthatwilldefinetheprojectandprovidesufficientinformationanddetailtoproceedwithcontinueddesigndevelopmentforpreliminarydesign.Thebodyofthereportwillincludethetechnicalmemorandumsgeneratedintheprevioustasks.Additionalpertinentsupportinginformationforcostestimates,inspectionreports.photographs,etc.willbeappended.Deliverable(s):•PhaseIConceptualDesignReport,draftandfinalAssumption(s):•Citystaffwillreviewthedraftreportandprovidecommentsthatwillbeincorporatedintothefinalreport.16.PublicInformationandOtttreaclt:ProvidepublicinformationandoutreachassistanceasrequestedbytheCityduringPhaseIoftheproject.Thefollowingworkelementsareincludedinthistaskasspecificallydefinedbelowandinthesubconsultant’sproposal.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignG\PDXBD\Clients\Renton,CityoDoertorriUtilitytmproverrrnnts20169-t6\Contract\ExhA-Scope-Downto,iUtilityImprovementsProject2-1-17dccPage17AGENDA ITEM #1. a) •PrepareProjectStakeholderList-BasedonprojectarearesearchandinformationprovidedbytheCity,prepareaprojectstakeholderlistandrecommendedcontactmethods.•DevelopProjectInformationMaterials-Developanddesignpublicinformationmaterials,whichcouldinclude:oWebsitecontent-Preparecontentforaprojectwebpagethatincludesbackgroundinformationandlinkstokeymaterials(e.g.,projectfactsheet).ConsultantwillcoordinatewiththeCity’swebmasterwhowillmanagethewebpage.oProjectfactsheet-Preparefactsheetwithprojectoverview,schedule,anticipatedfieldworkdetails,andprojectcontactinformationtopostonthewebsiteandtoshareelectronically,bymail,andatin-personeventsandmeetings.•ProvideCommunityOutreachSupport-Attendexistingareameetingsandprovidecommunityfeedbacksummaries.Eventscouldinclude:oAttendinguptotwo(2)downtownbusinessandresidentmeetings.Appropriategroupstobriefcouldinclude,forexample,theRentonDowntownPartnershipBoardofDirectors.oAttendinguptoone(1)Citypublicevent,asneeded.*Forfurtherdetailsandapplicableassumptions—see1/11/2017Envirolssuesproposal(copyattached)Deliverable(s).•Projectstakeholderlist,websitecontent,factsheet,outreachgraphics,andmeetingsummariesAssumption(s):•Participationinmeetingsandpubliceventsislimitedtothosedefinedunderthistask.17.PhaseII(Pre-Design)ScopeDevelopment:PrepareforandmeetwithCitypersonneltoreviewanddiscussthedesired/requiredsubsequentphase(PhaseII)forpre-designworkinsupportoftheproject’scontinueddevelopment,desiredconsultantassistance,aswellastodevelop/verify/refineascopeofworkandbudgetfortheproject.CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignG\PDXBDChents\Rertton,COyofDooottownUuhtyImprovemente20169-16\Contraet\ExhA-Scope-DowntownUtthtyImproementsProject2-1-17doePage1$AGENDA ITEM #1. a) Deliverable(s):PhaseIIScopeofWorkScheduleWeunderstandtheimportanceandneedforworkingcloselywithyouandotherCitystafftoperformourworkefficientlyandcompleteoureffortsinatimelymanner.Wecanbeginworkuponreceiptofasignedcontractandnoticetoproceed,orotheragreeablewrittenauthorization.WiththeCity’sauthorization,wewillbeginourworkandproceedinatimelymannerwithananticipatedcompletionofPhaseIoftheprojectbynolaterthanJuly31,2017.ThisscheduleisbasedontimelyinputandinformationfromCitystaffandothersincludingthecollectionofrequisiteinformationanddocumentation,staffinput,andfeedbackregardingdraftdocument(s)orotherprojectmatters.Attachment(s):•BHCConsultantsProposal(dated1/11/2017)•KPG,Inc.Proposal(dated1/11/2017)•Kleinfelder,Inc.Proposal(dated1/31/2017)•GeoEngineers,Inc.Proposal(dated1/30/2017)•Anchor/QEA,Inc.Proposal(dated1/10/2017)•EnvirolssuesProposal(dated1/11/2017)CityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementsJanuary2017Engineers/PlannersConceptualAnalysis&DesignG\PDXBD\Chnts\Rrton,Cityof\flowntownUtilityImprovements20169-16\Contract\EshA-Scope-DowntownUtilityImprovementsProject2-1-17necPage19AGENDA ITEM #1. a) MSAEXHIBITA,CONTINUEDSubconsultant’sScopeofServicesCityofRentonDowntownUtilityImprovementProjectPhaseI:ConceptualAnalysis&DesignCityofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntownUtilityImprovementProjectJanuary2017Engineers/PlannersConceptualAnalysis&DesignAGENDA ITEM #1. a) CITYOFRENTONDOWNTOWNUTILITYIMPROVEMENTSPROJECTPHASEI:CONCEPTUALANALYSIS&DESIGNSCOPEOFWORK—STORMWATER(BHC)January11,2017IntroductionThisscopeofservicesisfurnishedtoMSAfortheCityofRenton(theCity)DowntownUtilityImprovementsProject.ItrepresentstheengineeringandrelatedservicestobeperformedbyBHCConsultants,LLC(BHC)fortheevaluationoftheexistingstormwatersystemandconceptualdesignoftheproposedstormwatersystemwithintheCity-definedstudyarea.Ingeneral,theprojectisintendedtoevaluatetheexistingstormwatersystemwithindowntownRenton,identifydeficiencies,andmakerecommendationsforimprovementstobeimplementedtoaddressthefuturedevelopedcondition.TheapproximatelimitsofthestudyareaforstormwaterhavebeendefinedwithRainierAvenueSouthasthewesternboundary,MillsAvenueSouthastheeasternboundary,SouthTobinStreetasthenorthernboundary(oneblocknorthofSouth2’Street),andSouth4thStreetasthesouthernboundary(oneblocksouthofSouth3rdStreet).ThestudyareaalsoincludesthedrainageareatothenorthofSouthTobinStreetthatcontributestothestormwateroutfallsthatdischargetotheCedarRiverbetweenLoganAvenueSouthandWellsAvenueSouth.ApproximatelyonethirdofthestudyareaislocatedwithintheLowerCedarRiverDrainageBasinandtheremainingtwothirdsislocatedwithintheBlackRiverDrainageBasin.Theevaluationfocusesontrunkconveyanceandexcludesroadwaydrainage(collectionfacilities),flowcontrol,andwaterqualitytreatmentfacilityanalyses.Stormwateranalysesaredividedintotwotasks.Task6focusesontheexistingsystemandincludesdatareview,fieldreconnaissance,definingregulatoryanddesignrequirements,andperforminghydraulicanalysesoftheexistingconveyancesystemtodetermineitscurrentlevelofservice.Task13includesevaluatingthefuturebuilt-outstormwaterconveyanceneeds,developingalternativesforstormwaterconveyance,andworkingwiththeCitytodefinethepreferredalternativetocarryforwardintothedesignphase.Theevaluationoftheexistingstormwatersystem,developmentandevaluationofalternatives,andtheproposedstormwaterconveyancealternativewillbedocumentedinareportentitled,“ConceptualStormwaterDesignReport”.WeunderstanditistheCity’sintenttohavetheConceptualStormwaterDesignReportcompletedintheSummerof2017.ThisproposalisbasedonourunderstandingoftheCity’sneedsandrequirementsgainedduringameetingwithMurraySmithandAssociates(MSA)onDecember2,2016,ameetingwiththeCityandMSAonDecember20,initialreviewofexistinginformationwithinthestudyarea,andsubsequentrelateddiscussionsandinput.Page1CityofRentonDowntownUtilityImprovementsProjectPhaseI:StormwaterConceptualAnalysis&DesignAGENDA ITEM #1. a) Task6—Stormwater(TrunkConveyance)SystemEvaluationThistaskwillincludeanevaluationoftheexistingstormwatersystemwithinthedowntownimprovementareatoidentifyimprovementsneededforfutureredevelopment.Workelementsforthistaskaredescribedinthefollowingsubtasks.6.0CommunicationsandInvoicingThistaskinvolvestheoversight,technicaldirection,andcommunicationsnecessarytofacilitatepromptexecutionoftheworkwithintheagreementscheduleandlevelofeffort.Theoverallscopeofworkforstormwaterengineeringassumesasix-monthlongtaskduration,beginninginFebruary2017andendinginAugust2017.Communicationsandinvoicingfortheprojectisequallydividedbetweensubtasks6.0and13.0.Workelementsarelistedbelow.•Develop,distribute,andupdateaprojectworkplantoallBHCteammemberssothatresponsibilitiesanddeliverableworkproductsareunderstood.TheplanwillincludeplanningofresourceavailabilitytomeettheScopeofWork,levelsofeffortandfeeestimates,andscheduleforprojectdeliverables.Assumesattotalof8hoursoftimefortheprojectmanagerand2hoursfortheQA/QClead.•EnterprojectinformationanddocumentationwithinBHCsaccountingandmanagementsystemforinvoicingandtrackingpurposes.Assumesatotalof;houroftimefortheprojectmanagerand4hoursoftimefortheprojectadministrativeassistant.•Generatemonthlyinvoicesthatsummarizeworkperformedduringtheperiodandidentifyupcomingactivities.Assumes1hourpermonthfortheprojectmanagerand1hourpermonthfortheprojectadministrativeassistant.•ProvideongoingclientcommunicationsperdesiredCityprotocoltosupportdatarequests,planworkactivities,andfacilitatenecessarydecisionmaking.Assumes2hourspermonthfortheprojectmanager.•Participateinone30-minute-longconferencecallwiththeCityanddesignteamonceeverytwoweeks.Assumes1hourpermonthfortheprojectmanager.Task6.0Deliverables:Monthlyinvoices,includingacoverletterdescribingprojectprogressupdatesandabudgetsummarytable.Task6.1—DataCollectionandReview/Kick-OffMeeting/SiteVisitTheapproximateprojectstudyarealimitsaredescribedintheintroductionsectionofthisscopeofwork.BHCwillworkwithMSAandtheCitytorefinethelimitsofthestudyareabasedontheapproximatelimitsandprepareastudyareamapforthestormwaterconveyancepipenetwork,includingupstreamanddownstreamconnections.BHCwillcollectandreviewexistingavailableinformationfromtheCitytofurtherunderstand,identify,anddefinetheCity’sexistingstormwatersystemwithintheprojectarea.Thistaskwillfocusoninformationrelatedtocurrentoperationalcharacteristicsrelatedtostormwaterconveyancerelevanttotheproject.Datareviewwillincludeas-builts,GISdata,AutoCADfiles,aerialphotography,CityofPage2CityofRentonDowntownUtilityImprovementsProjectPhaseI:StormwaterConceptualAnalysis&DesignAGENDA ITEM #1. a) Renton(COR)ComprehensivePlanZoningLandUsemapdatedJuly1,2015,andthefollowingdocumentstobeprovidedbytheCity:•SW7thStreet/HardieAvenueSW/LakeAvenueSDrainageInvestigations(RWBeck1998);•SW7thStreetStormDrainageImprovementProjectPre-DesignAnalysis(Gray&Osborne2003);•FloodInsuranceStudyandHEC-RASmodelfortheCedarRiver(2006);•HydrologicandHydraulicReport,LakeAvenueSouthStormSystemProject(Parametrix2011);•RainierAvenueSouthImprovementProject—SWGradyWaytoS2Street,SurfaceWaterTechnicalInformationReport(GHD2011);•HardieAvenueSW—SW7thStreetStormSystemImprovementProject;SupplementalHydrologicandHydraulicAnalysisReportandXPSWMMmodel—Draft(LouisBerger2016)•MainAveS(S3rdStreettoMillAvenueS)ConstructionPlans(KPG2016);and•InteriorDrainageReviewdocumentpreparedforLeveeCertification(ifavailable).WeunderstandthatpresentlyonlylimitedCCWdataareavailableandthereviewofstudyarea-wideCCTVdatawillnotbeneededforPhaseIofthisproject.Ifneededtoconfirmdownstreamboundaryconditions,itisassumedthattheCitywillconductisolatedCCWfieldworkatdownstreamconnectionswithinthestudyareaandBHCwillreviewthefindingswiththeCity.ItisassumedthatafullconditionassessmentisnotneededforPhaseIofthisproject.PhaseIwillbeusedtoevaluatepipesandstructuresthatrequirereplacementbasedoncapacitylimitations.Afullconditionassessmenttoidentifyreplacementorimprovementsofconveyanceelementswithsufficientcapacity,butwithstructuraldeficienciessuchasbrickmanholestructures,willbecompletedunderaseparatescopeofworkatapproximatelythe30%designlevel.Akick-offmeetingwillbeheldwithCityanddesignteampersonnelto:•furtherunderstand,identify,anddefinetheCity’sexistingstormwatersystemandconditionswithintheprojectstudyarea;•furtherreviewanddiscussprojectgoalsandobjectives,understandtherequirementsofdesiredimprovements,andreviewandcollaborateontheprojectworkplan;and•scheduleasitevisit.AsitevisitwithCitystaffwillhelpidentifyproblemareas,siteconstraints,knownenvironmentalconcerns,andhelpprovideaninitialoverallassessmentoftheexistingstormwatersystemwithinthestudyarea.Itwillbeparticularlyhelpfultoobservethestormwateroutfalllocationsforthepurposeofunderstandingdownstreamboundaryconditionsthatwillbeusedinhydraulicmodeling,reviewupstreamprojectboundariestounderstandthepotentialforsurfacewaterflowingintotheprojectstudyarea,listentoCitystaffregardingpotentialchallengesrelatedtotheexistingsystem,andsolicitinputregardingpotentialopportunitiesforfutureimprovementsandanticipateddevelopment.Note,ifitisdeterminedthroughdatarevieworcommunicationswiththeCitythatCitystaffarenotrequiredtoattendthesitevisit,BHCwillconductthesitevisitindependently.Atechnicalmemorandumwillbepreparedtosummarizethefindingsofthedatareviewastheyrelatetodesigncriteriafortheevaluationoftheexistingconveyancesystem.Thetechnicalmemorandumwilldescribedownstreamboundaryconditions,upstreamareascontributingflowofstormwaterintothePage3CityofRentonDowntownUtilityImprovementsProjectPhaseI:StormwaterConceptualAnalysis&DesignAGENDA ITEM #1. a) studyarea,landuseconditions(futurebuilt-outonly),potentialdatagaps,andmodelinputassumptions.Itisunderstoodthatsomeofthedataavailable,includingdesignflowsestablishedfornearbyprojects,havebeendevelopedusingtheKingCountyRunoffTimeSeries(KCRTS)program.Thesevalueswillbecomparedtotheestimatedhydrologicflowsforthisprojectwiththeintenttoestablishreasonableboundaryconditionsforlocationsbothupstreamanddownstreamofthestudyarea.NewhydrologyforareasbeyondthestudyareawillnotbecompletedforPhaseI.ThetechnicalmemorandumwillbepreparedindraftandfinalformatforsubmittaltotheCityinelectronic(PDF)format.ThefinalversionwillbeincorporatedintotheoverallConceptualStormwaterDesignReportaspartofTask13.BHCandthedesignteamwillmeetwiththeCitytoreviewcommentsonthetechnicalmemorandumandconfirmproposedboundaryconditionstobeusedinthemodelingapproach.Task6.1Deliverables:•Kick-offmeetingminutes(draftandfinal);•Projectstudyareamap(draftandfinal);•DataReviewTechnicalMemorandum(draftandfinal);and•BoundaryConditionReviewmeetingminutes(draftandfinal).Task6.2—RegulatoryRequirementsTheregulatoryenvironmentrelatedtotheexistingconditionswithinthestudyareawillbereviewedalongwithstandardsandrequirementsforproposedimprovementsanddevelopment.Proposedimprovementsaregenerallyassumedtoincludeutilityupgradestostormwatersystemsonly.OnelanduseconditionforbothexistingandproposedconditionswillbeuseandwillbebasedontheCORComprehensivePlanZoningLandUsemap,effectiveJuly1,2015.The2016CORAmendmentstotheKingCountySurfaceWaterDesignManual(SWDM)willbeusedascriterionfordeterminingthedesignstormandmodelingrequirementsfortheexistingandproposedconveyancesystem,andtodefinepermitanddesigndocumentationrequirements.Otherpotentialdesignrequirementsrelatedtotheproposeddevelopedcondition(s)willbeidentified,includingbutnotlimitedtoflowcontrol,waterquality,andgreenstormwaterinfrastructurebasedoncurrentstormwaterregulations.Thistaskwillincludeaqualitativeassessmentofgeneralregulatoryrequirements.Itisassumedthatspecificprojectthresholdsforfutureprojectswillbehandledindependentfromthisscopeofwork.Dependingontheconditionoftheexistingstormwateroutfalls,someoutfallsmayneedrepair,upgrade,orreplacement.ThesewillbeidentifiedthroughinputfromtheCity(Task6.1)andexistingconditionshydrologicandhydraulicmodeling(Task6.3).Theregulatoryrequirementsrelatedtopotentialoutfallmaintenance,repair,andreplacementwillbeidentified.Task6.2Deliverables:•ThedeliverableforthistaskwillbeasubsectionoftheConceptualStormwaterDesignReportthatdescribestheregulatorysettingwithrespecttostormwaterfortheproject.ThisPage4CityofRentonDowntownUtilityImprovementsProjectPhaseI:StormwaterConceptualAnalysis&DesignAGENDA ITEM #1. a) reportsubsectionwilldescriberegulatoryrequirementsrelatedtotheexistingstormwaterandproposedstormwaterconveyancesystem.ThisreportsubsectionwillbepreparedindraftandfinalformatforsubmittaltotheCityinelectronic(PDF)format.ThefinalversionwillbeincorporatedintotheoverallConceptualStormwaterDesignReportaspartofTask13.Task6.3—ExistingConveyanceHydrologicandHydraulicAnalysisHydrologicandhydraulicmodelingwillbeperlormedfortheexistingconditionswithinthestudyareatoidentifyorevaluateproblemsidentifiedbytheCitywiththeexistingstormdrainagenetworkanddefinedesignflowratesforfutureimprovements.Thefollowingeffortsareproposedfortheexistingconditionshydrologicandhydraulicmodelingwithinthestudyarea:•Reviewapplicabledesignstandardsandcriteria;projectconditions,constraints,andconsiderations;andperformanceorotherrelatedrequirementsforprojectimprovements.•Developdesigncriteriaforthehydrologicandhydraulicmodelsandsystemevaluation.•DefinedrainagebasinlimitsusingGISandinformationgatheredduringTask6.1.•DefinehydrologicparametersbasedonlandusecharacteristicsrelatedtothestormwateranalysisusingtheLandUseZoningdatedJuly2015fromtheCORComprehensivePlantorepresentfullbuilt-outconditions.•Reviewavailabledata(GIS,survey,recorddrawings,reports,andotherinformationgatheredduringTask6.1)andidentifypotentialdatagapswithinthedrainagenetwork.MissinginformationwillbecollectedbyothersinTask8.Ifminorgapsindataexist,assumptionswillbeusedtofillthegapsfortheexistingconveyancehydraulicmodelbasedonindustrystandardsandobservationsfromtheCity,MSA,andBHC.Iflargerdatagapsexist,theaffectedportionoftheexistingconveyancemodelmaybepostponeduntilTask8dataareavailable.Forscopingpurposes,itwillbeassumedthatavailabledataissufficientforconceptualmodelingevaluationandonlyminordatagapsareanticipated.•AModelDevelopmentSummarywillbepreparedtodescribetheprocessandmethodologyusedtobuildthehydrologic/hydraulicmodel.Themodeldevelopmentsummarywilldescribethemodelsoftwareandversion,assumptions,methods,datasources,inputparameters,boundaryconditions,modelcalibration,andotherpertinentinformation.•Performhydrologicandhydraulicanalysisfortheexistingsystem.Assumptionsforhydrologicandhydraulicanalysisinclude:oHydrologiccalculationsfortheconveyancesystemevaluationwillbecompletedforthe10-,25-,and100-year24-hourstorms.ItisassumedthattheSantaBarbaraUnitHydrograph(SBUH)methodologywillbeusedtodeveloppeakflowsforconveyancesizing.ThisisrunoffcomputationmethodislistedasacceptableonTable3.2oftheCORSWDM.oItisassumedthatwaterqualityordetentionfacilityanalyseswillnotberequiredandcouldbeaddedtothescopeofworkifnecessary.Thesetypesoffacilitieswouldbeanalyzedonacase-by-casebasis,andtherefore,theWesternWashingtonHydrologyModel(WWHM)wouldbeproposedasthemodelingtoolforthisevaluation.Page5CityofRentonDowntownUtilityImprovementsProjectPhaseI:StormwaterConceptualAnalysis&DesignAGENDA ITEM #1. a) oXPSWMMistheproposedhydrologicandhydraulicmodelingtoolforevaluatingtheexistingconveyancesystem.XPSWMMwasselectedbecausetheCityismostfamiliarwithitsuseandotherstormwaterevaluationswithinRentonhavebeenperformedusingXPSWMM.oDownstreamboundaryconditioninputsforXPSWMMwillbedevelopedusingknownwatersurfaceelevationsindownstreamwaterbodies(asdefinedbyaFEMAFloodInsuranceStudyorUSGSdata)ifavailable.Ifinsufficientdataareavailable,thedownstreamboundaryconditionsmaybeestimatedbasedonelevationsandbackwateranalysis.oForconveyance,itisassumedthattheexistingconveyancemodelwillberunforthe10-,25-,and100-year24-hourstorms.Inaccordancewith2017CORSWDM,bothexistingandproposedconveyancestormdrainsarerequiredtoconveythepeakflowfromthe25-year,24-hourstorm.Existingandproposedconveyancesystemwillalsobecheckedforfloodingrisksthatmayoccurduringthe100-yearstorm.oModelconfirmationwillbeconductedusingknownand/orrecordedwaterlevelsbasedonavailabledata.BasedoninputfromtheCityduringthemeetingonDecember20,itisunderstoodthattherearepresentlynosignificantfloodingconcernsinthedowntownareaandthereislittlewaterleveldataavailable.oConveyanceelementswithinthestudyareawillbeevaluatedandcodedbasedontheirage,materialtype,condition,abilitytoconveyvariousdesignstorms,andothercriteriaasdevelopedwithinputfromtheCity.oKnownproblemsidentifiedduringTask6.1willbecomparedwithmodelresultstoevaluatetheseverityoftheproblem.•HydrologicAnalysisoftheexistingconveyancesystemwillbebasedontheLandUseZoningmapdatedJuly1,2015presentedintheCORComprehensivePlan.•Modelresultsincludingthelevelofserviceorcapacityofeachpipewithinthestudyareawillbepresentedonaplanmap.•AwrittensummaryofexistingconveyancedeficienciespresentedasasubsectionoftheConceptualStormwaterDesignReport.•Uptotwo(2)meetingswiththeCityanddesignteamwillbeheldtoreviewmodeldevelopmentandresults.Itisassumedthattwo(2)representativesfromBHCwouldattendthemeetings.Task6.3Deliverables:•ThedeliverableforthistaskwillbeasubsectionoftheConceptualStormwaterDesignReportthatdescribestheexistingdrainagenetwork,designandevaluationcriteria,hydrologicandhydraulicresults,problemareas,proposedimprovements.ThisreportsubsectionwillincludetheModelDevelopmentSummary,aswellasdescribethecurrentregulationsrelatedtotheexistingstormwaterinfrastructureandcurrentregulationspertinenttofuturedevelopment.Itwillalsoincludeafigureshowingthelevelofserviceorcapacityofeachpipesysteminthestudyarea.ThisreportsubsectionwillbepreparedindraftandfinalformatforsubmittaltotheCityinelectronic(PDF)format.ThefinalversionwillbeincorporatedintotheoverallConceptualStormwaterDesignReportaspartofTask13.Page6CityofRentonDowntownUtilityImprovementsProjectPhaseI:StormwaterConceptualAnalysis&DesignAGENDA ITEM #1. a) Meetingnotes(draftandfinalform).Task13—Stormwater(TrunkConveyance)SystemImprovements&AlternativesAnalysisThistaskwillutilizetheresultsandrecommendationsofTask6todevelopandevaluatealternativesandrecommendapreferredconceptforfuture(built-out)stormwaterconveyance.Workwillfocusontrunklineconveyanceandexcluderoadwaydrainage(collectionfacilities)design,flowcontrolandwaterqualitytreatmentfacilityanalyses.Workelementsforthistaskaredescribedinthefollowingsubtasks.13.0CommunicationsandInvoicingRefertoTask6.0forscopeandbudgetassumptions.Task13.1—AlternativesDevelopmentandAnalysisThissubtaskwillinclude:•Considerationofexistingandpotentialflowrouteswithrespecttodowntownimprovements.TheCity’spreferenceistomaintaindrainageroutesanddischargelocations;inotherwords,“keepwaterwhereitcurrentlygoes”.Ifmaintainingexistingdrainageroutesanddischargelocationsarenotfeasible,thissubtaskwillevaluateoptionstorerouteflows.ThiscouldincluderedirectingflowsfromtheBlackRivertotheCedarRiver.Currentregulatoryrequirementsrelatedtochangesinflowroutesanddischargepointswillbeevaluated.•Developmentofuptofour(4)conceptual(10-15%designlevel)conveyancesystemalignments.•Conceptualdesignalternativestoincludesystemsizingandlayoutfortheproposedimprovements(pipelineconveyancesystemonly).Uptofourconceptuallayouts/alignmentswillbedevelopedforconsiderationrelativetoCitygoalsandfunctionalrequirements.Theconceptualdesignwillbeperformedtoasufficientlevelofdetailtodevelopanddefineprojectimprovements(includingidentifyinggeneralelementsandfeaturesrequired)todetermineconstraintsrelatedtofeasibility,permitting,constructability,andotherfactors.•Uptofour(4)conveyancesystemalignmentswillbemodeledusingXPSWMM.ThemodelwillbedevelopedandruninasimilarmannerasdescribedinSection6.3.•Eachalternativewillbeillustratedonaschematicfigure(planonly).•Relative/qualitativecostandadvantagesanddisadvantagesofuptofouralternativeswillbeevaluated.Detailedcostestimateswillnotbeprepared.•Alternativeswillbeanalyzed,compared,andreviewedwiththeCity.OnemeetingwithCityanddesignteampersonnelisassumedforthereviewofproposedalternatives.Uptotwo(2)representativesfromBHCwillattendthemeeting.•PreferredalternativerecommendationwillbemadefollowingalternativereviewanddecisionmakingbytheCity.Task13.1Deliverables:•AsubsectionoftheConceptualStormwaterDesignReportdescribingtheproposedalternativesandrelativecostadvantagesanddisadvantages.Planmapfiguresshowinguptofouralternativesforconceptualstormwaterconveyancesystemalignments.ThisreportPage7CityofRentonDowntownUtilityImprovementsProjectPhaseI:StormwaterConceptualAnalysis&DesignAGENDA ITEM #1. a) subsectionwillbepreparedindraftandfinalformatforsubmittaltotheCityinelectronic(PDF)format.Meetingnotes(draftandfinalform).Task13.2—PreferredAlternativeConceptualDesign•Preferredalternativeconceptualdesignwillincluderefinedsizingandlayoutofmajorstormwaterconveyancepipelinesandmanholestructures.•TheXPSWMMmodelforthepreferredconveyancesystemalignmentselectedinTask13.1willberevisedbasedonfeedbackprovidedbytheCityinTask13.1.•Thepreferredalternativewillbepresentedonafigure(planview).•OnereviewmeetingisassumedtopresentthepreferredalternativetotheCity.Uptotwo(2)personnelfromBHCareproposedtoattendthemeeting.Task13.2Deliverables:•AsubsectionoftheConceptualStormwaterDesignReportdescribingthepreferredalternativeandaplanmapthatshowstherefinedconceptualstormwaterconveyancesystemalignmenttobecarriedforwardtothedesignphase.ThisreportsubsectionwillbepreparedindraftandfinalformatforsubmittaltotheCityinelectronic(PDF)format.•Meetingnotes(draftandfinalform).Task13.3—ConceptualStormwaterDesignReportProposedsystemmodeling,alternativesdevelopment,preferredalternativeconceptualdesign,costconsiderations,permitneeds,andrecommendationswillbedocumentedintheConceptualStormwaterDesignReport.ThereportwillbesubmittedindraftformtotheCityforreviewandcomment.Task13.3Deliverables:•ThecombinedoverallversionoftheConceptualStormwaterDesignReportwillbepreparedindraftandfinalformatforsubmittaltotheCity.Oneelectronic(PDF)andonepapercopywillbeprovidedforboththedraftandfinalversionofthereport.Page8CityofRentonDowntownUtilityImprovementsProjectPhaseI:StormwaterConceptualAnalysis&DesignAGENDA ITEM #1. a) BHCBUDGETSPREADSHEETCityofRentonDowntownUtilityImprovementsProjectPhase1:ConceptualAnalysis&Design00100PMMedeAmgL.edPnstaotEng.0001005PI#MR*Qefled60P‘7,’’’’’‘moNo.TaskDescdpttneOwnTacitHenceOdn6ne/AnlAeneeo&ffeomenSACTotalLabonEopencflTOTALDOCSleety$wRnama$26652CRSIC51564519565HeatsCost6StetmwetenITnunkConveyanceSystemEceloenionSOConmunloetioneandInvoicingI17523$4070$0545705,1DclvCollectionendReviewIKick-ottMeet,ng/Site0mmt24tO26t20263513,7425150$t3,R92Ootcccllnctio,,oodccciew44y2020KickoffmcctingwityCity0423$)Oitnvisit440$33Tnchc!colmcmccondam)dcoftocdjiccl)t021282MnoticywithCity(Os,indaryConditic,iyn,icw)046.2RegulatoryRequltementu181222353,65450$3,69465KolstingConvcysocnHydtologlosodAcdcaulicAnelycls356301404004261543,655$101$43,960Cnvii’ictccosr$c4cilncio445Orciciognoccmcl,mitvutinyolo424ItMcdcldnvnlcpmnnt&ncmmcryt0tO202yydmlv5y(0300)&yy’Orv,,Cco(O73WMM(IS0804Lovnlcfvccc)cno7picgbcyedccmccclmacIts529Wc.tcccucvccticccfCcccnytuclOtcncwctnrCosignSnpcfl284IS2Mooticig:withCity(2)tOSOtOOTASK508TOTAL,H0365B1555657$02$8410TASKSUBTOTAL.LABORCOST$1,320$26,060$51,265$20,276$5,465$555$600$65,366$206$65,63655OteenwetanIrcunkC000sysnoalSystemlmpcav.m.nts&NIsmatloesAnalytic155Comnwsloaticotar,dlcooiocg117523$4,070$0$4,070131AltenneksesAoalynis25322t2t4004245$20,156$50$38,256Dnuyioy4oitnmoccnc(acing,cignmect,div000ogylocot,cn,otc)&mccctO92422HydroUsrncdelIcg($70W5tM016072Rn’cticeccclof.cyos)d:ccdccntcqev5tOWctlnyvjctcit’.i’cfC:c’ccctcniotcm:.sotnconcignyyycfl292tO93Mcct.c;wtt’Ct,’54353132PrntnrredAlteroaticnCooceptoalDetigo015102412506159.6450545571$ycfcn4’.,ic.c,n.”tcru,c.’snu’yO)tt,i.t’mcdnly41K4Ac..zocifnci.cc.cp:ccco’Co..co,2260Acnccog‘v.10City54353133CenoeptuolStetmwaterDesignReport)dreftandfoal)3tO6241266506,6005150$5,756TASKSUBTOTALHOURS6954017064552308TASKSUBTOTAL,5,0806COST$1,320$18,000$8,050$24,992$6,720$55651,525$61,5025250551,752TOTALHOURS43195963541161030907TOTAL$tRRCTIA900ANDOvERALLCOOT$2,640038,600$19,200$56,269$12,110$1566$5,700$526,888$900$127,399AGENDA ITEM #1. a) KPGSurveyScopeofWork(1111117)ProjectLimitsProjectlimitsarewithinthepublicrightsofwaywithinthestudyarea.Thestudyareaforthepurposeofthesetasksare:RainierAvenueS(westernboundary),MillsAvenueS(easternboundary),STobinStreet-oneblocknorthofS2ndStreet(northernboundary),and54thStreet-oneblocksouthof53rdStreet(southernboundary).Task7.1SurveyControlEstablishhorizontalandverticalcontrolpointswithintheprojectlimits.ThebasisofcontrolwillbeNAD83/91andNAVD88forhorizontalandverticalrespectively.AGPSsitecalibration,constrainedtoCityorWSDOTpublishedsurveycontrol,willbeestablishedforthestudyarea.NewcontrolpointswillbeestablishedalongS.2St.andS.3tdSt.ataminimumofoneateachintersectionbetweenRainierAvenueS.andMillsAvenueS.,estimatedtobethirty(30)points.Thenewcontrolpointswillbesetintervisibly.Theywillbeacarriagebolddrivenintoadrilledholeinthesidewalk,orasapprovedbytheCitySurveyor.TheirhorizontallocationwillbeestablishedbyutilizingtheGPSsitecalibration.Theirelevationswillbeestablishedthroughdigitalleveling.Task7.2SewerUtilityDataCollectionLocatesewermanholesasidentifiedbytheEngineer.AnycombinationofGPS,digitallevelingand/orconventionalsurveytechniquesmaybeutilizedtoobtainaccuratehorizontalandverticallocationdata.Performmeasure-downsofexistingsanitarysewerstructures,indicatingrimandpipeinvertelevations.Documenttheapproximatesize,type,material,andgeneralconditionofthestructures.Theseobservationswillbemadefromthesurface.Anyrequiredpipevideoinspection,potholingorsmoketestingneededtoverifytheconditionorconnectivityofdrainagefeaturesisoutsidethescopeofthistask.Task7.3StormwaterUtilityDataCollectionLocatestormwatermanholes,catchbasins,oroutfallsasidentifiedbytheEngineer.AnycombinationofGPS,digitallevelingand/orconventionalsurveytechniquesmaybeutilizedtoobtainaccuratehorizontalandverticallocationdata.Performmeasure-downsofexistingstormdrainstructures,indicatingrimandpipeinvertelevations.Documenttheapproximatesize,type,material,andgeneralconditionofthestructures.Theseobservationswillbemadefromthesurface.Anyrequiredpipevideoinspection,potholingorsmoketestingneededtoverifytheconditionorconnectivityofdrainagefeaturesisoutsidethescopeofthistask.Deliverables:AsurveybasemapinAutoCADCivil3DformatoftheprojecttoCityofRentonorMSAcadstandards.ThescaleofthesurveydrawingshallbeasspecifiedbytheEngineer.ThebasemapwillincludeinformationcollectedinTasks7.1,7.2and7.3above.AGENDA ITEM #1. a) Assumptions:Twodaysofsurveyfieldworkandassociatedofficeprocessingareallocatedfortask7.2.Twodaysofsurveyfieldworkandassociatedofficeprocessingareallocatedfortask7.3.Ifrequired,TrafficControlServicesInc.willbehiredtoprovidetrafficcontrolplansandtrafficcontrol.Twodaysoftrafficcontrolisallocated,includingplanspreparation,flaggingpersonnel,allrequiredtrucksandequipmentanduniformedofficerforoneday.AGENDA ITEM #1. a) Murray’,Smith&Associates,Inc.RentonDowntowntJtilityImprovementsProjectPhaseI-surveycontrol,sewerandstormdatacollection1/11/2017FloursRateAmountTask7.1SurveyControlGPSSiteCalibration8.00$150.00$1,200.00Newcontrolpoints(approximately30)setandlocatedviaGPS24.00$150.00$3,600.00Digitallevelingthroughnewcontrolpoints24.00$150.00$3,600.00Officeresearch,coordinationandsupervision10.00$120.00$1,200.00Task7.2SewerUtilityDataCollection-field16.00$150.00$2,400.00Sew’erUtilityDataCollection-office16.00$100.00$1,600.00Task7.3StormwaterUtilityDataCollection-field16.00$150.00$2,400.00StormwaterUtilityDataCollection-office16.00$100.00$1,600.00Expenses:mileage,trafficcontrol$4,500.00Total$22,100.00KPGAGENDA ITEM #1. a) KLEINFELDERBiightPeople.RIgfltSolutions.January31,2017KleinfelderProposalNo.LOCALMKT.WEOHMr.JeffKreshel,PE,PrincipalEngineerMurray,Smith&Associates,Inc.601UnionStreet,Suite622Seattle,WA98101SUBJECT:REVISEDProposalforPreliminaryGeotechnicalandEnvironmentalReviewPhaseI:ConceptualAnalysis&DesignDowntownUtilityImprovementsProjectRenton,WashingtonDearJeff:KleinfelderispleasedtosubmitthisproposalforgeotechnicalandenvironmentalconsultingservicesinsupportoftheproposedCityofRentonDowntownUtilityImprovementsProject.KleinfelderiscommittedtoprovidingqualityservicetoMurray,Smith&Associates,Inc.(MSA),andtheCityofRenton,commensuratewithyourwants,needs,anddesiredlevelofrisk.Ifaportionofthisproposaldoesnotmeetyourneeds,orifthoseneedshavechanged,Kleinfelderstandsreadytoconsiderappropriatemodifications,subjecttothestandardsofcaretowhichweadhereasprofessionals.Modificationssuchaschangesinscope,methodology,scheduling,andcontracttermsandconditionsmayresultinchangestotherisksassumedbytheclient,aswellasadjustmentstoourfees.PROJECTUNDERSTANDINGOurprojectunderstandingisbasedondiscussionswithyourselfandpreliminarysiteplansprovidedbyMr.CheyenneCovington,PE,ofMSAinearlyJanuary2017.WeunderstandtheCityofRentonisplanningtoreconstructwater,sewer,andstormwaterutilitiesinaportionofthedowntowncorridorroughlyboundedbySouthTobinStreetonthenorth,South4thStreetonthesouth,RainierAvenueSouthonthewest,andMillAvenueSouthandtheCedarRiverontheeast.Thespecificprojectboundariesarecurrentlybeingevaluatedandareexpectedtovarysomewhatforeachutility.Thisscopeofservicesisbasedontheprojectboundaries(Site)asdepictedingeneralontheattachedfigureprovidedbyMSAinJanuary2017,andasfurtherdetailedbelow.Ingeneral,thisworkisintendedtoevaluatetheexistingwater,sewer,andstormwaterutilitysystemsincludingidentifyingdeficiencies,determiningalternatives(ifapplicable),developingaconceptualdesignandmakingrecommendationsforsystemimprovementstobeimplementedtoaddressthefuturedevelopedconditionwithinthedefinedstudyareaofdowntownRenton.ThestudyareafocusesonS2’StreetandS3tdStreetandvariesbyasdefinedperthefollowing:•WaterSystem—RainierAvenueS(westernboundary),MillsAvenueS(easternboundary),S2’Street(northernboundary),S3rdStreet(southernboundary).LOCALMKT.WEOH/SEA17P53035_R1Page1of7January16,2017©2017KleinfelderRevisionNo.1,DatedJanuary31,2017KLEINFELDER14710NE87thStreet,Suite100,Redmond,WA98052pI425.636.7900fj425.636.7901AGENDA ITEM #1. a) •SewerSystem—RainierAvenueS(westernboundary),MillsAvenueS(easternboundary),STobinStreet-oneblocknorthof52ndStreet(northernboundary),andS4thStreet-oneblocksouthofS3Street(southernboundary).•StormwaterSystem—RainierAvenueS(westernboundary),MillsAvenueS(easternboundary),STobinStreet-oneblocknorthofS2’Street(northernboundary),S4thStreet-oneblocksouthofS3rdStreet(southernboundary),andincludingseveralexistingoutfallstotheCedarRiver.Replacement,rehabilitationand/orupsizingoftheindividualutilitiesareanticipatedduetoage,capacityneeds,condition,and/ormaintenancerequirements.5ndStreetandS3rdStreetaremajorarterialroadwayslocatedwithintheCity’sCenterDowntownareaandarelinedbyavarietyofcommercialbusinesses,RentonHighSchool,andnumerousothermixedusepropertiesandcontainseveralotherutilities,bothpublicandprivate.Theprojectwillbebrokenintofourphasesasfollows:•PhaseIConceptualAnalysis&Design:Primarilydesktop-levelgeotechnicalandenvironmentalstudiesbyKleinfelder.•Phase2PreliminaryDesign:Anticipatedtoincludegeotechnicalandenvironmentalfieldstudiesandreporting,anddevelopmentof30%plansbytheprojectteam.•Phase3FinalDesign:DevelopmentofplansandspecificationsbytheprojectteamwithKleinfelderprovidingconsultingsupportaswellasshoringanddewateringrecommendationsandcontaminatedmaterialsconstructionmanagementplanning.•Phase4ConstructionManagement:ThisisanticipatedtoincludeperiodicconsultingandsupportforsubmittalandRFIreview.ThisproposalpresentsourproposedgeotechnicalandenvironmentalservicesforPhase1-Desktoplevelstudies.SCOPEOFWORKGEOTECHNICALDESKTOP-LEVELSTUDYThepurposeofKleinfelder’sPhase1geotechnicalserviceswillbetoreviewreadilyavailablegeotechnical,geologicandhydrogeologicdatafortheprojectvicinityandprovideapreliminaryletterreportidentifyinganticipatedsoilandgroundwaterconditionsandgeneralgeotechnicalrecommendationsforprojectdesignandconstruction.TaskGI:CollectExistingGeotechnicalDataThistaskwillincludethecollectionofpublishedgeologicmaps,onlinegeotechnicaldatabases,in-houseconsultantreports,andreportsavailableintheCityofRentonandKingCountyarchives.WerequestthattheCityofRentonpersonnelproviderelevantreports,and/oraccesstoCityarchivessothatrelevant,existingreportsorprojectplanscanbereviewed.WealsoanticipatesearchingKingCountyarchivesforrecordsrelatedtoCountyutilitiesinthearea.TaskG2:CheckAvailableMonitoringWellWaterLevelsLOCALMKT.WEOH/SEA17P53035_R1Page2of7January16,2017©2017KleinfelderRevisionNo.1,DatedJanuary312017KLEINFLDER14710NE57thStreet,Suite100,Redmond,WA98052p1425.636.7900f1425.636.7901AGENDA ITEM #1. a) ThistaskwillincludeidentifyingmonitoringwellsregisteredinWADOErecordsthatmaybepresentinpublicright-of-way.Wellsthataresafelyaccessiblewillbeopenedandwaterlevelsmeasuredwithawellwaterprobe.TaskG3:ReviewDataandPrepareaSummaryLetterReportThistaskwillincludereviewingandsummarizingdatacollectedunderTasksGiandG2.Wewillprepareageneralizeddatasummarydiscussinganticipatedsoilandgroundwaterconditionsintheprojectarea.Wewillprovidepreliminarycommentsongeotechnicalaspectsofprojectdesignandconstructionbasedontheinformationreviewedandanticipatedconditions.Theresultsofourdatareviewandsummarywillbeprovidedinaletterreport,whichwillbecombinedwiththereportdescribedinTaskE3,below.ENVIRONMENTALDESKTOP-LEVELSTUDYThepurposeofKleinfelder’sPhase1environmentalserviceswillbetoidentifyknownenvironmentalconcernsassociatedwithhazardousmaterialsorpetroleumproductsthatmayhaveimpactedtheSiteproperties.WewillreviewreviewreadilyavailableenvironmentalrecordsfortheprojectvicinityandprovidealetterreportwithsummarytablesandfiguresidentifyingareasofpotentialenvironmentalconcernwithintheSiteboundaries.Thepurposeofthestudyistoidentifyareaswithahighpotentialtoencounterimpactedsoiland/orgroundwaterduringprojectconstructionthatmayrequirespecialhandlinganddisposal(andthereforeimpactprojectcosts).Theresultsmayidentifytheneedforenvironmentalfieldexplorationandtestinginlaterphasesoftheproject.Thisinformationcouldassisttheevaluationofutilityimprovementalternativesbeingconsideredandbeusedforimpactedmaterialsmanagementplanningduringprojectdesignandconstruction.TaskEl:EnvironmentalDatabaseSearchandFileReviewKleinfelderwillinterviewknowledgeableCitypersonnelregardingpreviouslyidentifiedareasofsubsurfacecontaminationwithintheSiteareaandreviewreadilyavailablestateandfederalregulatoryagencyrecordsofknowncontaminantreleasesandregulatedfacilitiesthatmayhelpidentityenvironmentalconcernsinconnectionwiththeSite.KleinfelderwillcontractwithEnvironmentalDataResources(EDR),acommercialdatabaseservice,toprovideareportofstandardenvironmentalrecordsources,includingpublishedlistsoffederal,stateandlocalregulatoryagencylistsand/orenforcementactions,forfacilitieswithintheSiteboundariesandadjacenttotheSite(within1/8mile).Additionally,wewillreviewsomehistoricalrecordstodevelopanoverallunderstandingofthesitehistoryandenvironmentalconcerns.Thesesourcesinclude:EnvironmentalSources•NationalPriorityList(NPL)siteswithin1/8mile•CERCLAsiteswithin1/8mile•RCRATSDsiteswithin1/8mile•ERNSsiteswithinthecorridor•Landfillswithin1/8mile•Leakingundergroundstoragetanks(USTS)within1/8mile•RegisteredUSTSwithinthecorridororonadjoiningproperties•HistoricandexistingdrycleanersLOCALMKT.WEOH/SEA17P53035_R1Page3of7January16,2017©2017KleinfelderRevisionNo.1,DatedJanuary31,2017KLEINFELDER14710NE87thStreet,Suite100,Redmond,WA98052p1425.636.7900fI425.636.7901AGENDA ITEM #1. a) •HistoricandexistingautoservicestationsHistoricalSources•SanbornFireInsuranceMapsForpropertiesidentifiedonpublishedliststhatappeartothehavethepotentialforenvironmentalimpacts,wewillreviewalimitednumberofregulatoryfilesasavailableontheWashingtonStateDepartmentofEcology(Ecology)website.Forthepurposesofthecostestimate,wehaveassumedfilesforeightregulatedsiteswillbereviewed.Onlythoserecordsavailableon-linewillbereviewed,gramarequestsanddetailedEcologyfilereviewsarenotincludedinthisscopeofservices.IfadditionalfacilitiesrequireanevaluationofEcologyfiles,wewillproviderecommendationsandacostestimatefortheadditionalworkscope.If,afterthefilereview,additionalevaluation,suchasboringsortestpits,arewarranted,wewillproviderecommendationsandacostestimatefortheadditionalworkscopeduringtheprojectPhase2,PreliminaryDesign.TaskE2:ConductSiteReconnaissanceKleinfelderwillperformaSitereconnaissancetoobtaininformationregardingcurrentusesandapparentenvironmentalconcernsoftheSiteproperties.Thereconnaissancewillincludeawalkinganddrivingtourofpublicaccessareasandwillnotincludeenteringprivatepropertyorinterviewingpropertyownersortenants.Thepurposewillbetoidentify:•CurrentusesofSitepropertiesthatappeartopresentanenvironmentalconcern,includingvisibleevidenceoftreatment,storage,disposal,orgenerationofhazardoussubstancesorpetroleumproducts;•Currentusesofdirectlyadjoiningpropertiesthatappeartopresentanenvironmentalconcern;•Storagetanks,odors,poolsoftiquid,sumps,drumsandothercontainers,ifpresent,totheextenttheyarevisuallyorphysicallyobservedfrompublicareasatthepropertyedges.TaskE3:ReviewDataandPrepareSummaryLetterReportThistaskwillincludereviewingandsummarizingtheinformationcollectedunderTasksElandE2.Kleinfelderwillpreparealetterreportsummarizingourresearchandidentifyingthoseareaswiththepotentialforsoiland/orgroundwatercontamination.ThereportwillincludetabulateddataofSitepropertieswithaddresses,regulatedfacilities/reportedreleases,Sitereconnaissancefindings,andpotentialforimpactstosoiland/orgroundwater.WewillplottheSitesofenvironmentalconcernonamapthatcanbeoverlainonfutureprojectdesign/planningdocuments.ThereportwillbeissuedincombinationwiththereportdescribedinTaskG3,above.FEEWeproposetoperformtheabovedetailedscopeofservicesbasedonourstandard2017ratesonatimeandmaterialsbasisnottoexceedatotalfeeof$21,237.Abreakdownofourproposedfeeispresentedbelow.LOCALMKT.WEOH/SEA17P53035_RlPage4of7January16,2017©2017KleinfelderRevisionNo.1,DatedJanuary31,2017KLEINFELDER14710NE87thStreet,Suite100,Redmond,WA98052p1425.636.7900f1425.636.7901AGENDA ITEM #1. a) GEOTECHNICALSERVICESTaskGI:CollectExistingDataKleinfelderLabor$2,776KleinfelderMileageandExpenses$42TaskGlTotal$2,818TaskG2:CheckAvailableMonitoringWellWaterLevelsKleinfelderLabor$977KleinfelderMileageandExpenses$27TaskG2Total$1,004TaskG3:DataReviewandSummaryLetterReportKleinfelderLabor$6,735Task3Total$6,735GeotechnicalPhaseITotal$10,557ENVIRONMENTALSERVICESTaskEl:EnvironmentalRecordsandFileReviewKleinfelderLabor$4,550KleinfelderMileageandExpenses$400TaskElTotal$4,950TaskE2:SiteReconnaissanceKleinfelderLabor$1,702KleinfelderMileageandExpenses$53TaskE2Total$1,755TaskE3:DataReviewandSummaryLetterReportKleinfelderLabor$3,975TaskE3Total$3,975EnvironmentalPhaseITotal$10,680PROJECTTOTAL$21,237Thisfeedoesnotincludecostsassociatedwithconstructionobservation,testingorengineeringconsultationduringconstruction,reviewofprojectplansandspecifications,oradditionalworkrequestedbyreviewingauthorities.Itisalsopossiblethattheinformationobtainedinthefieldduringthisinvestigationwillrequiremoredetailedanalysisthanwecurrentlyanticipate.Kleinfelderwouldbepleasedtoprovidesuchadditionalservices,uponrequest.LOCALMKT.WEOH/SEA17P53035_R1Page5of7January16,2017©2017KleinfelderRevisionNo.1,DatedJanuary31,2017KLEINFELDER14710NE87thStreet,Suite100,Redmond,WA98052P1425.636.7900fI425.636.7901AGENDA ITEM #1. a) SCHEDULEWearepreparedtobeginworkwithintwobusinessdaysofreceivingasignedcontract.WeanticipatecompletingourgeotechnicalandenvironmentalsitereviewsandletterreportfourtofiveweeksafterreceivingaccesstoCityarchives.ASSUMPTIONSBasedoninformationavailableduringourpreparationofthisproposalthefollowingassumptionsapply:GeotechnicalStudyAssumptions•AvailablehistoricalinformationwillbeprovidedbytheCityofRentonoraccesstoarchiveswillbeprovided;•Geotechnicalreviewwillbelimitedtoreadilyavailableexistingdata;archivereviewisanticipatedtorequire1.5daysorless.•Nofieldexplorationorsoiltestingincludedinthistask.•RecommendationsforfieldtestingwouldbedevelopedaspartofscopingunderprojectPhase2.EnvironmentalStudyAssumptions•EnvironmentalrecordsreviewwillbelimitedtoreadilyavailablefilesprovidedbyEDRanduptoeightreleasesitefilesavailableonEcology’sfilesearchwebsite.•TheSitereconnaissancecanbecompletedin10hours,includingtravel.AwalkinganddrivingtouroftheSiteareawillbeconductedfrompublicaccessareas.Nodetailedpropertyorbuildinginspectionswillbeconducted,andnopropertyownerswillbeinterviewed.•Kleinfelderdoesnotguaranteetheaccuracyofinformationsuppliedbyitssources,butreservestherighttorelyonthisinformationinformulatingaprofessionalopinionregardingthepotentialforsubsurfacecontaminationattheSite.•Nofieldexploration,soil/groundwatersamplingorlabanalysisareincludedinthistask.•RecommendationsforfieldtestingwouldbedevelopedaspartofscopingunderprojectPhase2.LIMITATIONSThisproposalspecificallyexcludestheassessmentofenvironmentalcharacteristics(particularlythoseinvolvinghazardoussubstancessuchaslead,asbestos,pesticides,herbicides,petrochemicalsandotherssubstancesatthesite).Althoughriskcanneverbeeliminated,moredetailedandextensiveinvestigationsyieldmoreinformation,whichmayhelpunderstandandmanagethedegreeofrisk.Sincesuchdetailedservicesinvolvegreaterexpense,ourclientsparticipateindeterminingthelevelofservicethatprovidesadequateinformationfortheirpurposesatacceptablelevelsofrisk.KleinfelderwillperformitsservicesinamannerconsistentwiththestandardsofcareandskillordinarilyexercisedLOCALMKT.WEOH/SEA17P53035_R1Page6of7January16,2017©2017KleinfelderRevisionNo.1DatedJanuary31,2017KLEINFELDER14710NE87thStreet,Suite100,Redmond,WA98052p1425.636.790011425.636.7901AGENDA ITEM #1. a) bymembersoftheprofessionpracticingundersimilarconditionsinthegeographicvicinityandatthetimetheserviceswillbeperformed.Nowarrantyorguarantee,expressedorimplied,ispartoftheservicesofferedbythisproposal.CLOSUREWeunderstandthataformalcontractwillbesenttouscontainingtheagreeduponscopeofservicesandbudget.Ifyouhaveanyquestionsregardingthecontentsofthisscopeofservicesandbudgetorrequireadditionalinformation,pleasecallmeat(425)636-7900.Sincerely,KLEINFELDERQQaLJ9CorinneHillard,PGChadR.Lukkarila,PESeniorEnvironmentalProjectManagerPrincipalGeotechnicalEngineerProjectManagerMarcusB.Byers,PEPrincipalGeotechnicalEngineerAttachments:Kleinfelder2017FeeScheduleMapofStudyAreaLOCALMKT.WEOH/SEA17P53035_R1Page7of7January16,2017©2017KleinfelderRevisionNo.1,DatedJanuary31,2017KLEINFELDER14710NE87thStreet,Suite100,Redmond,WA98052p1425.636.7900fI425.636.7901AGENDA ITEM #1. a) SCOPEOFSERVICESRENTONDOWNTOWNUTILITYIMPROVEMENTSPHASEIENVIRONMENTALDOCUMENTATION,ANDPERMITFINGCOMPLIANCERENTON,WASHINGTONGEOENGINEERSFILENO.0231-091-00INTRODUCTIONGeoEngineers,Inc.(GeoEngineers)ispleasedtopresentourproposalforenvironmentalpermittingassistanceforPhase1oftheCityofRentonDowntownUtilityImprovementprojectinRenton,Washington.Thisistheinitialphaseoftheprojectthatwillre-establishtwo-waytrafficalongS2ndandS3tdstreetsindowntownRenton.ThisproposalincludesourscopeandfeeestimaterelatedtothepotentialenvironmentalpermitsthatmaybepotentiallyrequiredforworkconductedadjacenttoandwithintheCedarRiver.ThisscopeofworkisbasedonaconversationwithandemailfromJeffKreshneronJanuary10and27,2017.PROJECTOVERVIEWIngeneral,thisoverallprojectisintendedtoevaluatetheexistingwater,sewer,andstormwaterutilitysystemsincludingidentifyingdeficiencies,determiningalternatives(ifapplicable),developingaconceptualdesignandmakingrecommendationsforsystemimprovementstobeimplementedtoaddressthefuturedevelopedconditionwithinthedefinedstudyareaofdowntownRenton.ThestudyareafocusesonS2ndStreetand53rdStreetandvariesbyasdefinedperthefollowing:•WaterSystem—RainierAvenueS(westernboundary),MillsAvenueS(easternboundary),52ndStreet(northernboundary),S3rdStreet(southernboundary).•SewerSystem—RainierAvenueS(westernboundary),MillsAvenueS(easternboundary),STobinStreet-oneblocknorthof52ndStreet(northernboundary),andS4thStreet-oneblocksouthofS3rdStreet(southernboundary).•StormwaterSystem—RainierAvenueS(westernboundary),MillsAvenueS(easternboundary),STobinStreet-oneblocknorthof52ndStreet(northernboundary),54thStreet-oneblocksouthof53rdStreet(southernboundary),andincludingseveralexistingoutfallstotheCedarRiver.Replacement,rehabilitationand/orupsizingoftheindividualutilitiesareanticipatedduetoage,capacityneeds,conditionand/ormaintenancerequirements.S2ndStreetandS3rdStreetaremajorarterialroadwayslocatedwithintheCity’sCenterDowntownareaandarelinedbyavarietyofcommercialbusinesses,RentonHighSchool,andnumerousothermixedusepropertiesandcontainseveralotherutilities,bothpublicandprivate.SCOPEOFSERVICESTaskI—EnvironmentalPermittingAssessmentThistaskwillincludelimitedreviewofinformationpreparedbythedesignteamincludingconceptualplansillustratingthelocationofutilityupgradesandexistingenvironmentaldocumentationwithintheprojectAGENDA ITEM #1. a) corridor.Weassumenonewstudiesorfieldreconnaissancewillberequiredaspartofthisscopeofwork.Specifically,wewillperformthefollowingtasks:•EnvironmentalDocumentationandPermittingReview—Basedonthecriticalareasintheproximityofthestudyarea,wewillidentifypotentialenvironmentaldocumentationandpermittingrequirementsassociatedwithproposedutilityimprovements.OurreviewwillincluderequirementsforaShorelinePermit,SEPA,CriticalAreas,AquiferProtectionZones,NDPESandotherlocal,stateandfederalpermits.Wewillidentifyjurisdictionalextentofagencies,permitapplicationrequirementsandpotentialagencyreviewtimelinesthatwillhelpdefinetheneedandscheduleforspecificrequirements.•MunicipalCodeComplianceReview—ReviewandevaluateapplicableenvironmentalmunicipalcoderequirementsrelativetotheprojectandidentifypotentialstudiesordocumentationrequiredbytheCityofRentonMunicipalCode.•PermittingMatrixandMemorandum—Wewillprepareapermitmatrixandmemorandumthatidentifiespotentialpermitrequirements,potentialpermittimelinesandsummarizespotentialkeylocal,state,andfederalregulationssurroundingthenaturalresourcepermittingprocessfortheproposedconceptualprojectimprovements.•DesignTeamMeetings:Weassumewewillattendtwodesignteammeetingstodiscussdesigndetailsandpotentialimpactstopermittingrelatedtotheproposedutilitylayout.DELIVERABLE(S):•PermittingMatrixandMemorandumAGENDA ITEM #1. a) GEOENGINEERSFEEESTIMATEJobNoeben0231-093-00JobNormRentonDowntownUtilityImprovementsOwner:CityofRentonClient:Murray,SmithandAssociatesPrepared:JoeCallaghanB,lI,ngRates$215$2155215$185$145$1285111$168$109$84$73AssciateSeniorStaffIllStaffIIAsscatAssocIateGeoteobnicatEngineer!Engineer!Engineer!StallI68$CADEapensesarrdTotalTotalrashTaskOenodp$as8:ologistHydlologiotEng:veerB:ola5stSvenbstScientstEng:neerAnalystDengnerAden2Admin1D:rectCastsHoOrOLaborTotalCost.-.-:.,.v.so’-.11s97n”---g-:c’.--o...o--,’,..--,-.,m‘,,.,‘6Jtso40MaOru1IEnoimnmentatPenniftingAssessment——EnvironnreotalDocumentationandPermitReview242706$1,170$1,440MunicipalCodeCornptanceReoiew2470651170$1,244PormilMubrxundMennorandom4121051603.560$3,269DesignTeamMnolings(2menbngs)4421061011,768$1,874IProjectMonagement,Invoicing,andMiscellaneousCommunicoSon1214040669$709TotalLabor1300260$$0$30671.4257,857$6526IrotalFeeEstImate$55281AGENDA ITEM #1. a) DRAFTMemorandum720OliveWay,Suite1900ANCF1OR.Seattle,Washington98101A————206.287.9130January10,2017To:JeffKreshel,Murray,SmithandAssociates,Inc.From:BarbaraBundy,AnchorQEA,LLCcc:DerekKoellmann,AnchorQEA,LLCRe:ScopeofWorkandBudgetforCulturalResourcesAssessment,RentonDowntownUtilityImprovementsProjectThankyouforcontactingAnchorQEA,LLC,regardingtheRentonDowntownUtilityImprovementsProject(Project).WeunderstandthatyourequireascopeofworkandbudgetforaCulturalResourcesAssessment(CRA)foraPhase1environmentalreviewoftheProject.ItisourunderstandingthatthePhase1reviewisintendedtoidentifyandevaluatealternativesforupgradingtheexistingwater,sewer,andstormwaterutilitysystemsindowntownRenton.Thestudyareaisapproximately140acresandisboundedbyRainierAvenueSouthtothewest,MillsAvenuetotheeast,SouthTobinStreettothenorth,andSouth4thStreettothesouth.ProposedProjectworkwilllikelyincludeamixofreplacement,rehabilitation,andupsizingofexistingwater,sewer,andstormwaterinfrastructure.TheProjectislocallyfunded,andwillberequiredtocomplywiththeWashingtonStateEnvironmentalPolicyAct(SEPA).ItispossiblethataU.S.ArmyCorpsofEngineers(USACE)permitmayberequitedfortheProjectand,ifso,USACEwouldberequitedtocomplywithSection106oftheNationalHistoricPreservationAct.TheCRAwouldassistwithSEPAandSection106complianceby:•Identifyingpotentialforarchaeological,historic,andculturalresourcesinthestudyarea•Recommendingmethodstoavoidimpactstoarchaeological,historic,andculturalresources,wherepossibleScopeofWorkWewillprepareaCRAthatwillassesspotentialforarchaeologicalandhistoricresourcesinthestudyareabyreviewingrelevantliterature,soilsinformation,historicmaps,andphotographs.Thealternativeswillbecomparedtotheassessmentofarchaeologicalpotential,andtothelocationsofknownhistoricstructures,todeterminewhethertheremaybeimpactstoculturalandhistoricresources.ThesefindingsandassociatedrecommendationswillbedocumentedintheCRA,whichwillmeetallapplicablestateandfederaldocumentationstandardsforculturalresourcesreports.AGENDA ITEM #1. a) DRAFTJanuary10,2017Page2Assumptions•Nofieldworkwillberequited;theCRAisadesktopstudy•Notribaloragencyconsultationwillbeconducted•Deliverableswillbeinelectronicformat(PDFandWord);nohardcopieswillberequired•Murray,Smith,andAssociates,Inc.,willprovideoneroundofreviewoftheDraftCRAandprovideasinglesetofconsolidatedcomments;noadditionalroundsofreviewwillberequiredDeliverables•DraftandFinalCRABudgetTheanticipatedbudgetforthisscopeofwork(singletask)is$3,364,asshowninTable1.Table1ProposedBudgetStaffHoursTotalPrincipal3$729SeniorArchaeologist12$2,124TechnicalEditor4$412ProjectCoordinator1$99Totat$3,364ScheduleThefollowingscheduleisanticipated:IWeek1_______IWeek2Week3Week4Week5NoticetoProceed(NTP)DraftcMSAReviewFinalCRADraftCRAdelivered3weeksafterNIP.FinalCRAdelivered1weekafterreceiptofcommentsfromMurray,SmithandAssociates,Inc.Totalestimateddurationis5weeks.AGENDA ITEM #1. a) RentonDowntownUtilityImprovementsProjectScopeofServices,Jan.11,2017ProjectOverviewandBackgroundIngeneral,thisworkisintendedtoevaluatetheexistingwater,sewer,andstormwaterutilitysystemsincludingidentifyingdeficiencies,determiningalternatives(ifapplicable),developingaconceptualdesignandmakingrecommendationsforsystemimprovementstobeimplementedtoaddressthefuturedevelopedconditionwithinthedefinedstudyareaofdowntownRenton.Thestudyareafocusesons2ndStreetand53rdStreetandvariesasdefinedperthefollowing:•WaterSystem—RainierAvenueS(westernboundary),MillsAvenueS(easternboundary),S2’Street(northernboundary),53rdStreet(southernboundary).•SewerSystem—RainierAvenueS(westernboundary),MillsAvenueS(easternboundary),STobinStreet-oneblocknorthofS2Street(northernboundary),and54thStreet-oneblocksouthof53rdStreet(southernboundary).•StormwaterSystem—RainierAvenueS(westernboundary),MillsAvenueS(easternboundary),STobinStreet-oneblocknorthofS2’Street(northernboundary),54thStreet-oneblocksouthofS3rdStreet(southernboundary),andincludingseveralexistingoutfallstotheCedarRiver.Replacing,rehabilitating,and/orupsizingtheindividualutilitiesareanticipatedduetoage,capacityneeds,conditionand/ormaintenancerequirements.S2Streetand53rdStreetaremajorarterialroadwayslocatedwithintheCity’sCenterDowntownareaandarelinedbyavarietyofcommercialbusinesses,RentonHighSchool,andnumerousothermixedusepropertiesandcontainseveralotherutilities,bothpublicandprivate.Phase1DurationThefirstphaseofthisprojectisexpectedtolastapproximately6months,fromFebruarythroughJuly2017.Task1PublicInformationandOutreachPurpose:ProvidepublicinformationandoutreachassistanceasrequestedbytheCityduringPhaseIoftheproject.•PrepareProjectStakeholderList:BasedonprojectarearesearchandinformationprovidedbytheCity,prepareaprojectstakeholderlistandrecommendedcontactmethods.•DevelopProjectInformationMaterials.Developanddesignpublicinformationmaterials,whichcouldinclude:oWebsitecontent:Preparecontentforaprojectwebpagethatincludesbackgroundinformationandlinkstokeymaterials(e.g.,projectfactsheet).ConsultantwillcoordinatewiththeCity’swebmasterwhowillmanagethewebpage.RentonDowntownUtilityImprovementsProjectJan.11,2017PublicOutreachScope—EnvirolssuesPage1AGENDA ITEM #1. a) oProjectfactsheet:Preparefactsheetwithprojectoverview,schedule,anticipatedfieldworkdetails,andprojectcontactinformationtopostonthewebsiteandtoshareelectronically,bymail,andatin-personeventsandmeetings.•ProvideCommunityOutreachSupport.Attendexistingareameetingsandprovidecommunityfeedbacksummaries.Eventscouldinclude:oAttendinguptotwo(2)downtownbusinessandresidentmeetings.Appropriategroupstobriefcouldinclude,forexample,theRentonDowntownPartnershipBoardofDirectors.oAttendinguptoone(1)Citypublicevent,asneeded.•PrepareMonthlyProgressReportsandInvoices.Prepareandsubmitprogressreportsandmonthlyinvoicesshowingactivitiescompleted,budget,andschedulestatus,andidentifyingkeyissues.Deliverable(s):•Projectstakeholderlist•Projectwebsitecontentandoneupdate•Projectfactsheet•Projectoutreachgraphicstoincludeinmaterials(uptotwo)•Communitymeetingpublicinputsummaries•Monthlyprogressreports/invoicesAssumption(s):•Participationinmeetingsandpubliceventsislimitedtothosedefinedunderthistask.Consultantparticipationwillincludeattendingexistingmeetingsandpreparingabriefpublicinputsummaryaftereachevent.Cityorotherteammember(s)willmakethepresentation.•CitywebmasterwillformatandpopulateprojectwebsitewithcontentandgraphicsprovidedbyConsultant.•DraftdeliverableswillbeprovidedforuptotworoundsofCityreviewpriortofinalization.•Citywillberesponsibleforreproducinganddistributingprojectmaterials.RentonDowntownUtilityImprovementsProjectJan.11,2017PublicOutreachScope—EnviroissuesPage2AGENDA ITEM #1. a) RentonDowntownUtilitiesImprovementsProjectPhaseICostEstimate-EnviroissuesJan.11,2017StaffSeinorAssoc.IAssoc.1Proj.Coord.GraphicsPMBillingRate$152.31$95.57$74.66$92.58TOTALHOURS63011249TOTALLABORCOST$913.86$2,867.10$821.26$185.16$4,787.38TOTALDIRECTCOST$171.50TOTAL$4,958.88ITask1PublicInformationandOutreachTotalHours63011249TotalLabor$913.85$2,867.10$821.26$185.16$4,787.38DirectCostsItemQuantityCostEachTotalItemCostBlackandwhitecopies200$0.10$20.00Colorcopies50$0.89$44.50Mileage200$0.54$107.00TOTALDIRECTCOST$171.50AGENDA ITEM #1. a) MS4EXHIBITBTIMESCHEDULEOFCOMPLETIONCityofRentonDowntownUtilityImprovementsProjectPhase1:ConceptualAnalysis&DesignPRELIMINARYESTIMATEDSCHEDULEMSAshallbeginworkimmediatelyuponreceiptofNoticetoProceedfiomtheCityandproceedaccordingtothepreliminaryestimatedschedulepresentedbelow.However,theschedulemaychangeduetofactorsbeyondMSA’scontrol.suchasadditionaltimerequiredforpermitting,publicoutreach,etc.PreliminaryDesignTasksEstimatedCompletionNoticetoProceedFebruary2017TaskI—ProjectManagementFebruary—July2017Task2—Communication/Coordination/MeetingsFebruary—July2017Task3—GeneralInformationCollection&ReviewFebruary—March2017Task4—WaterSystemImprovementsMarch—June2017Task5—SewerSystemEvaltiationMarch—May2017Task6—Stormwater(Conveyance)SystemEvaluationMarch—May2017Task7—SurveyControlandDataCollectionMarch—May2017Task8—PreliminaryGeotechnical&EnvironmentalReviewApril—May2017Task9—EnvironmentalPermittingAssessmentApril—May2017Task10—CulturalResourcesReview/AssessmentApril—May2017Task11—CoordinationwithOthersApril—June2017Task12—SewerSystemImprovements,AlternativesAnalysisMay—June2017,Stormwater(Conveyance)SystemImprovements.Taskii—..May—June2017AlternativesAnalysisDowntownUtilityImprovementsPreferredTask14—..June—July2017Alternatives,Conceptual(10%)DesignTask15—PhaseIDocumentationJune—July2017Task16—PublicInformationandOutreachApril—July2017Task17—PhaseII(Pre-Design)ScopeDevelopmentJuly—August2017*AllengineeringservicestobecompletedbyContractCompletionDate:January31,2018Cit)ofRentonMURRAY,SMITH&ASSOCIATES,INC.DowntoUtilityImprovementProjectJanuary2017Engineers/PlannerConceptualAnalysis&DesignPage1AGENDA ITEM #1. a) EXHIBIT C CITY OF RENTON DOWNTOWN UTiliTY IMPROVEMENT PROJECT PHASE I:CONCEPTUAL ANALYSIS &DESIGN PROPOSED FEE ESTIMATE USAL46.00009€.00 Costs PnooIp.I Ptisdpol P8096470,8.5 Pro0s$000 08$058.Wq 145540(8.48 Adt,405.b440 USA 8066004 000 500.48 Pro00g,ToUl Took Eogo,00lV 6060,0646 !og3s..pW 68,84.06 V Osolgo..K 6 I USA L268p 0,9,0 QEA Oo,ooft.n(o 080004.00,.G,0E.’,,o,.ps K14on804d88 Foe 7044 044145 Eopo.8000 F w€ 47——-—-—-——-——-— V.pSss S S $-$$481 .48,5 40 o€€44.,l U,.0,s,oo4 2 40 86 82 3 70 5 20 5 20 543 4441 S 4441 $440 k4l$.1000664fl1 10 8 IS $-S SOIS 50 62 4 0(8 •Sib 4 01 II.2 4 5 12 $—S 20 5 20 S 5506 1545 550 ..s.(0Ufl1y0,10504 85 I.IS $-$20 5 20 64 4 I 433 .143:,4 I_as Th478S.4.o04 jj W W 7 i’W ‘O i40 1-j c’—-$—S 1$K 104$71 55340 1,408 5740 4&Co4—,410416544.t— _______________ 40404o0 Up 104)4 24 32 7 60 $147 S -00 220 5’?5 4.075 S 4075 5 407 _____________________ 6 14 I.22 0 5-164 10 63 5500, SC 78 20 2.40 0 -S -ID IV 50.0105 $47C/C 20 40 0 60 —$-S -—ID $1 —$11.30 204.4784 4 78 jT 42 4 T’•AU i•I I-$‘S.I-1’—f°j J’—,000 5 00 $7184 5 80,1044 110,04 8,d,00C0440004,1600,o,,&24 5,T1 0 -$40 tz0j 91 5 Z.aISjS 2.4854 2,41 P.4731.447.4 ‘i”W 1T ‘‘W’i $T”“344 41 44 AS $0,438 ZI rI__.——————-—— .IP,,&.oItM.0IIfl0ISIOV,8 70 22 24 4 5 2.468 00 -570 546 40 150 $8 56.484 8,0.4/4W 2 72 It 8 5 1,4S2 40 -$-°_iX 1 00 34 54.667 IW.lOI Sy4l.lfl)0W,6050620 — .40470710Floas..0 16 21 It 5 2,370 44 -$$800 56 230 64 56.520 ,osspu T ‘T’$iYii •$-5--0080 0.47(117042)8 12 $1.048 20 &.......2P L.......46 880 04 03.020 ______________________________ 2 2 6 6 4 2 $567 24 .$-$40 50 00 03 54.305 T4004 _44 m _w ‘r —LII 44_1’iE _US 2 _0 .60714.600 “I U6.&-OVU4.0.896840‘4648 70 22 24 $2,381 00 -470 340 40 800 34 — Id0708045180fD4f$82 34 00 0 $4,370 884 —5-305 26 80,_6 —084.796 — .10,gC.flU0.rd 2 6 0 663 B $0 -- 0.(up4.31 82 88 $8,372 30 4 144 -9€844 —51,444 880 _,_44___..2 4 8 4 2 $577 72 _______________ —$.40 50 44 ,$3,074 ..4 ._L..__-__W_-__r __.—= 104,0.90018.400.0.88E04$W.14o0 5 73,400 70,406 $..-$—$7220 40247478.4.00410691048 —‘“$$2276 40 ———40 130 48040480844 4 10 5770 84 $-.._7 —$258 ______________________________ 84 50 $3.780 $8 $..16 IS 08= 8750130463)82 85 $8,725 30 70,-50 845 55, 00 2 4 4 $734 72 $..50 56 52 ________ “L I s.,.m 1E ..‘i —-.‘I E £11:• .1.,,d0.8.C04004140 42431U 24.3,5.-.-11 3 0,804 $8,100 4 I E.b911000,nl 2 4 4 405 70 $-40 40 80 0 547 $547 4 .46C4800j.8 1 4 4 13 $.40 20 86 604 0 803 My 0.1.Co4.04048 I —4 4 ‘j’j ‘ir $-40 20 10 $060 $004 5 T.4.k7$4740 ——4 —4 —37 1 CI _0 .—44 _II CZ .oIO,47IO.I 5 E80040080.V$.I P.410W 8 673 12 __________ $23,308 23.38 $----$$0,540 $8,540 08 7440 I4684 17’—‘i i “T W46 El —C C _ (00,804080104.4804 73 530 $$7 744648b,.47441 ‘i”I I —“-i—-‘“p”c-’—_E1::zi—ti —El —C2 wOn 086,1. 44.14 80 2 2 1,451 30 $-5 $zo 40 00 54 s l,nao $7040 6 1,04 0408.405 8 $854 20 $-5 $.80 80 $$004 5804 $00 280,470080404.08 8 2 84 -$$20 20 40 52 *767 5742 S 7€ 046.444056..,8,00400.4 P045.5,,P.4,004 54.304.41..,.4 .._-——45 —-..I 7.8814124784 $10W CI ___ EE 1:!E 1:11:1 rniiI f 4 1’&1’N ii FTh5130 U 82-S.w.,Sfl8t08Im780v.mtIis,A4.m447.*8045.———————— 040046yfl40,o9€.,II 40 ‘‘iW”2 78 -.$100 40 200 58 99,772 PIi4..0.4004,4 P.80,804...2 3 ‘.— 4640840.03 8.oP8..,,.96o.12 24 I 40 .0 20 20 _$5 $5,846 Pr.krndMw,.5,.5.,,omod.0.y.8 12 23 ‘‘3 20 20 S 02.855 77.984.00.040400.447 4.8804058.487 2 4 8 4 2 72 $40 50 66 51 94.044 fl..w$k.4..g )Up61)—80 -35 0 -20 65 5 $8,015 747 EZ CI _1:11:1 _CI ___CI 1112 E E E E fi CII C i1 73.310-S(o8,80010r45,8o..45.I55.4.66(8444000884.00..$07,527 $67.627 5 -0 ‘$.$.,7 007800,..14 S 34.4521.4847004 4 o P4.9870$8.l.olD.04yflM.1848484080 2 0 5400wM80389(Up142)B 8S960,.’5,’,40 C7804018*., 21841407 0547 07C5,,l3O4080038,&O8.,.0I87Sy40180O,05018C04.d244C’0.6..00.,618L86,8’4,044065002i’II AGENDA ITEM #1. a) EXHIBITCCITYOFRENTONDOWNTOWNUTIUTYIMPROVEMENTPROJECTPHASEI:CONCEPTUALANALYSIS&DESIGNPROPOSEDFEEESTIMATEP44ALSA88HSC8III5260846.oos8oIinsB,a40dow,,PllOoipsIPH8s!sIP66698.40.68Pro8e6840046En5460s44=gThohnioiao.Mt56108USAM0h281BHC86b60n856586MSnsgnOlhET0631TaskEnghU.rVEsq6908,UE,,g40.n,vIEqI0420V0209021NNIUSALSboSHOUSA:nns514ntlno.4040.04XHOgfr,sl40nfolde600rP62825ToOlw,020226S627n1602028*,,Ut,I,Iyhnp,800rSaStSPr.I.rrdA11e38511225,Cnflo.pru.IlOSlOssan,conoepr.I,o.ID.on0,aaarn40222812080812045L_Z_..803250.!S2841,SO513625526253.631Ransngfl.o.IOnnorof0,064060002.286577780-S.I12012052429070S070800P,nj.oS016.0979.62In386norlalor0.0620.98IS.S-4-360810532161073SI073IOn,,PreliminaryP’*d5,0.03524828-$.S$20520II760$586588755*643680.48044‘“‘_Z_L_LL_U____ZEEL_r_s.iiXio.,sssTa.k15-P55.510804n0.,SaIIon4612162410503Sb668-5-1160840016500512.3814.127546274.127134k6$A.3..8.0T•ii”“ii”ao8.TX7IH00$-1.a.$.a-$16334503540012.0064.12054578.41€-P0440Inb000allon.530,4,2.0581416.24822$5485I55452$-S540$40$06873228832253.229Thk64&*406AT1W1TTiiXIiHoH.s.$-$5.516r—i—4465ta33OUTh1iWI38.567-PhaSeII10,6-88.3861lOop.026580686382II4201.84738$-S-.820520SS.55S2.18812.7662.185ra.017300684021Ti1T1Y,r..r...S..31166Umam1000a..8600a0615,flSl000Sefl*.SS--I--S--TOTALAOL660690440344605_P086W$28366220628039389412,166S361,6818.13,000.6(050)191,16200.lfl8.400.0195.99%$192.06614068667550+00,1166481$278.685NetF.,leo$SZ,91850000flaOIIaflts6208,284DirectNon-Salary08.7.$4,68480.5468322960pO02n0.3Pbq2Ot50.0086.1k28n&86506P6064AGENDA ITEM #1. a) Personnel:Laborwillbeinvoicedbystaffclassificationatthefollowinghourlyrates,whicharevalidfromJanuary1,2017toDecember31,2017.Afterthisperiod,theratesaresubjecttoadjustment.Administrative$83.00-$102.00Technicians$95.00-$136.00EngineeringDesigners$123.00-$145.00ProfessionalEngineers$140.00-$190.00PrincipalEngineers$198.00-$236.00ProjectExpenses:Expensesincurredin-housethataredirectlyattributabletotheprojectwillbeinvoicedatactualcost.Theseexpensesincludethefollowing:CADDHardware/Software$18.00/hourModelingandGISHardware/Software$10.00/hourMileageCurrentIRSRatePostageandDeliveryServicesAtCostPrintingandReproductionAtCostTravel,Lodging,andSubsistenceAtCostOutsideServices:Outsidetechnical,professional,andotherserviceswillbeinvoicedatactualcostplus10percenttocoveradministrationandoverhead.PugetSoundMURRAY,SMITH&ASSOCIATES,INC.2017Engineers/PlannersAGENDA ITEM #1. a) 2017 STORMWATER MANAGEMENT PROGRAM PLAN CITY OF RENTON MUNICIPAL STORMWATER PROGRAM AGENDA ITEM #2. a) 2017 STORMWATER MANAGEMENT PROGRAM PLAN CITY OF RENTON MUNICIPAL STORMWATER PROGRAM City of Renton 1055 South Grady Way Renton, Washington 98057 March 1, 2017 AGENDA ITEM #2. a) i CONTENTS Introduction and Background ............................................................................. 1 Public Education and Outreach ........................................................................... 3 2013–2018 Phase II Permit Requirements .......................................................... 3 Planned and Recommended Activities ............................................................. 3 Public Involvement and Participation ................................................................... 7 2013–2018 Phase II Permit Requirements .......................................................... 7 Planned Activities ..................................................................................... 7 Illicit Discharge Detection and Elimination ............................................................. 9 2013–2018 Phase II Permit Requirements .......................................................... 9 Planned Activities ..................................................................................... 9 Controlling Runoff from New Development, Redevelopment, and Construction Sites .......... 11 2013–2018 Phase II Permit Requirements ......................................................... 11 Planned Activities .................................................................................... 11 Municipal Operations and Maintenance ................................................................ 13 2013–2018 Phase II Permit Requirements ......................................................... 13 Planned Activities .................................................................................... 13 Total Maximum Daily Load Requirements .............................................................. 15 2013–2018 Phase II Permit Requirements ......................................................... 15 Planned Activities .................................................................................... 15 Monitoring .................................................................................................. 17 2013–2018 Phase II Permit Requirements ......................................................... 17 Planned Activities .................................................................................... 17 Reporting ................................................................................................... 19 2013–2018 Phase II Permit Requirements ......................................................... 19 Planned Activities .................................................................................... 19 APPENDICES Appendix A Internal Coordination Mechanisms AGENDA ITEM #2. a) ii TABLES Table 1-1. Planned Public Education and Outreach Activities. ................................. 4 Table 1-2. Recommended Public Education and Outreach Activities. ......................... 5 Table 2-1. Planned Public Involvement and Participation Opportunities. ..................... 7 Table 3-1. Planned Illicit Discharge Detection and Elimination Activities. ................... 10 Table 4-1. Planned Activities to Control Runoff from New Development, Redevelopment, and Construction Sites. ............................................. 12 Table 5-1. Planned Municipal Operations and Maintenance Activities. ....................... 14 ACKNOWLEDGEMENTS Funding for the SWMP Plan was provided by a Municipal Stormwater Capacity Grant from the Washington State Department of Ecology. Major content of this Plan was provided by Herrera. AGENDA ITEM #2. a) March 2017 City of Renton Stormwater Management Program Plan 1 INTRODUCTION AND BACKGROUND In 1987, Congress amended the federal Clean Water Act to address municipal stormwater discharges through the National Pollution Discharge Elimination System (NPDES) permits. In Washington State, the Washington State Department of Ecology (Ecology) is responsible for issuing and renewing these permits. In 2007, NPDES Municipal Stormwater permits were issued in Washington for two groups of permittees: Phase I jurisdictions and Phase II jurisdictions. Phase I permits were issued to large municipalities and county governments with populations over 100,000 (as of the 1990 census). Phase II Permits were issued to smaller governmental entities generally with populations between 10,000 and 100,000. The City of Renton (City) is covered under Western Washington’s Phase II Municipal Separate Stormwater Sewer System (MS4) NPDES permit (Phase II Permit). Discharges from MS4s (systems designed to collect and convey stormwater runoff) are regulated by Ecology under the NPDES program. The municipal NPDES permit seeks to control or reduce pollutant discharge to the maximum extent practicable, primarily through programmatic efforts. The City is regulated by Ecology as a Phase II permittee. The Phase II Permit became effective on February 16, 2007, was modified in 2009, and expired on February 15, 2012. Ecology extended the 2007–2012 Phase II Permit requirements until July 2013. A new permit with updated requirements (2013–2018 Phase II Permit) was issued on August 1, 2012 and became effective on August 1, 2013. For fiscal year 2017 (July 1, 2016 through June 30, 2017), the City was charged an annual permit fee of $55,455 by Ecology. This annual fee will likely increase with future Phase II Permit updates. The Phase II Permit requires the City to develop a Stormwater Management Program (SWMP). The SWMP must include the following components: 1. A public education and outreach program designed to reduce or eliminate behaviors and practices that cause or contribute to adverse stormwater impacts and encourage the public to participate in stewardship activities 2. A process for involving the public in the development, implementation, and update of the SWMP 3. An ongoing illicit discharge detection and elimination (IDDE) program to prevent, detect, characterize, trace, and eliminate illicit connections and illicit discharges into the MS4 4. A program to reduce pollutants in stormwater runoff from new development, redevelopment, and construction site activities 5. An operation and maintenance (O&M) program to prevent or reduce pollutant runoff from municipal operations AGENDA ITEM #2. a) March 2017 2 City of Renton Stormwater Management Program Plan In addition, the Phase II Permit requires that the City prepare written documentation of the SWMP and update that documentation annually. This SWMP plan satisfies this requirement. In addition to the five components listed above, this SWMP plan also includes a discussion of the monitoring and reporting requirements of the Phase II Permit. This SWMP plan also includes a description of the City’s internal coordination mechanisms as required by S5.A.5.b (Appendix A). AGENDA ITEM #2. a) March 2017 City of Renton Stormwater Management Program Plan 3 PUBLIC EDUCATION AND OUTREACH The City’s public education and outreach program currently includes a wide range of educational brochures for a variety of audiences. The City has partnered with the Environmental Coalition of South Seattle (ECOSS) to provide stormwater spill kits and spill response education training to small businesses since 2014. The City also has a drain marker volunteer program. This section describes the Phase II Permit requirements related to Public Education and Outreach, including the City’s planned compliance activities. 2013–2018 Phase II Permit Requirements Section S5.C.1 of the 2013–2018 Phase II Permit requires the City to develop and implement a public education and outreach program. Education and outreach efforts shall be prioritized in the following areas: 1. Provide an education and outreach program to build general awareness, and effect behavioral change, that selects from the following target audiences: a. General public (including school age children) b. Engineers, contractors, developers, and land-use planners c. Businesses (including home-based and mobile businesses) d. Residents, landscapers, and property managers/owners 2. Create stewardship opportunities and/or partner with existing organizations to encourage residents to participate in activities such as storm drain marking, volunteer monitoring, riparian plantings and education activities. 3. Measure the understanding and adoption of the targeted behaviors for at least one target audience in at least one subject area. 4. Use results to direct education and outreach resources most effectively (no later than February 2, 2016) as well as to evaluate changes in adoption of targeted behaviors. Planned and Recommended Activities Table 1-1 summarizes the City’s planned activities associated with Public Education and Outreach. Table 1-2 summarizes recommended public education program elements that the City may initiate depending on available staffing and funding. AGENDA ITEM #2. a) March 2017 4 City of Renton Stormwater Management Program Plan Table 1-1. Planned Public Education and Outreach Activities. Activity Tasks Lead Proposed Schedule or Frequency Special recycling events Coordinate two collection events for household hazardous wastes such as oil, antifreeze, oil filters, and batteries. Solid Waste Division May and September 2017 Partner with Local Hazardous Waste Management Program Partner with local jurisdictions to provide customer service, environmental recognition for businesses, and pollution prevention incentives and grants. Solid Waste Division Ongoing EcoFilm Series Partner with Sustainable Renton to show films that encourage stewardship. Solid Waste Division Fall 2017 Aquifer Model Provide water quality and conservation education at public events. Water Utility Division Ongoing Nature Vision Classroom Programs Provide funding through the Saving Water Partnership to conduct watershed science classes at elementary schools. Water Utility Division Ongoing Business education and outreacha Partner with ECOSS to provide spill kits and spill response education/training to restaurants. Surface Water Utility (SWU) Engineering December 31, 2017 Participate in STORM (Stormwater Outreach for Regional Municipalities) Participate in STORM program and promote the Puget Sound Starts Here campaign messaging. SWU Engineering Ongoing Volunteer Storm Drain Marker Program Coordinate citizen volunteers to mark stormwater drains. SWU Engineering Ongoing WRIA 8 and WRIA 9 Partner with WRIA 8 Salmon Recovery Council and WRIA 9 Watershed Ecosystem Forum. SWU Engineering Division Ongoing Community stewardship events Coordinate community events to plant trees at City parks. Community Services April 29, 2017 Street Tree Replacement Provide tree care instructions to street tree recipients. Community Services Ongoing Update website Reorganize City website so that information can be found more easily. SWU Engineering Ongoing Car wash kits Provide car wash kits for groups holding charity car wash events. SWU Engineering Ongoing a This planned public education and outreach activity also can be used to meet S5.C.3.c.iv – informing public employees, businesses, and the general public of hazards associated with illicit discharges and improper disposal of waste. AGENDA ITEM #2. a) March 2017 City of Renton Stormwater Management Program Plan 5 Table 1-2. Recommended Public Education and Outreach Activities. Activity Tasks Lead Proposed Schedule or Frequency Expand educational materials available through existing programs and streamline stormwater outreach messaging and public handouts  Integrate stormwater public education and outreach into existing Public Works programs.  Develop consistent stormwater outreach messaging among various City departments.  Combine handouts based on target audiences and eliminate handouts with redundant information. SWU Engineering TBD (depending on funding and staffing) King Conservation District Classroom Programs Partner with KCD to provide stormwater classes in elementary schools. SWU Engineering TBD (depending on funding and staffing) Natural Yard Care Program Provide Natural Yard Care classes that teach yard care strategies to eliminate reliance on pesticides, herbicides and chemical fertilizers. SWU Engineering TBD (depending on funding and staffing) Promote community stewardship Encourage community involvement with stream teams, volunteer monitoring, riparian planting or education activities. SWU Engineering TBD (depending on funding and staffing) Expand Adopt a Neighborhood Program Evaluate the addition of a stormwater BMP component to the City’s Adopt a Neighborhood Program. SWU Engineering TBD (depending on funding and staffing) Add a stormwater component to the Citizen’s Academya Consider adding a surface water/storm component to the “Citizen’s Academy” that emphasizes IDDE topics and maintenance. SWU Engineering, Citizen’s Academy TBD (depending on funding and staffing) Develop and circulate new public education materialsb Develop an illicit discharge handout, mailing handouts to single-family residences, and provide relevant handouts at pre-application meetings. SWU Engineering TBD (depending on funding and staffing) Illicit discharge education and outreachb Consider developing a brochure or handout to provide to companies that respond to spills associated with automobile accidents. Interdepartmental Team TBD (depending on funding and staffing) TBD = to be determined a Citizen’s Academy is a City program designed to education City residents and business owners in how the Public Works Department operates. b This planned public education and outreach activity also can be used to meet S5.C.3.c.iv – informing public employees, businesses, and the general public of hazards associated with illicit discharges and improper disposal of waste. AGENDA ITEM #2. a) March 2017 City of Renton Stormwater Management Program Plan 7 PUBLIC INVOLVEMENT AND PARTICIPATION Public input is important to the development and implementation of the SWMP. The City actively solicits public participation by making stormwater information available for review and providing opportunities for comment. This section describes the Phase II Permit requirements related to public involvement, including planned compliance activities. 2013–2018 Phase II Permit Requirements Section S5.C.2 of the 2013–2018 Phase II Permit requires that the City shall create opportunities for the public to participate in the decision-making processes involving the development, implementation, and update of the SWMP, and comply with applicable state and local public notice requirements. The two main components include: 1. Developing and implementing a process for consideration of public comments on the City’s SWMP 2. Posting the Annual Report and the SWMP Plan, on the City’s website no later than May 31 of each year (note: no Annual Report is required to be submitted in 2014). Planned Activities Table 2-1 summarizes the City’s planned activities associated with public involvement and participation. Table 2-1. Planned Public Involvement and Participation Opportunities. Activity Tasks Lead Proposed Schedule or Frequency Revise SWMP Plan Update SWMP Plan with planned activities for 2017. SWU Engineering Update SWMP Plan in first quarter of 2017; post on City’s website by May 31, 2017 Prepare and submit Annual Report to Ecology Prepare and submit Annual Report; submittal should include SWMP Plan and other supplemental documentation (if applicable). SWU Engineering March 31, 2017 Public involvement in the SWMP Solicit feedback on website. SWU Engineering Ongoing AGENDA ITEM #2. a) March 2017 City of Renton Stormwater Management Program Plan 9 ILLICIT DISCHARGE DETECTION AND ELIMINATION An illicit discharge is defined as any discharge into the stormwater system that is not composed entirely of stormwater, or of non-stormwater discharges allowed as specified in the Phase II Permit. Illicit discharges may be from a variety of sources and activities including illegal dumping, sanitary sewer overflow, swimming pool cleaning, and incidental spills (such as oil, gas, diesel fuel, paints, or solvents). This section describes the Illicit Discharge Detection and Elimination (IDDE) Phase II Permit requirements, as well as the City’s planned compliance activities. 2013–2018 Phase II Permit Requirements Section S5.C.3 of the 2013–2018 Phase II Permit requires the City to include an ongoing IDDE Program designed to prevent, detect, characterize, trace, and eliminate illicit connections and illicit discharges into the stormwater system. The specific Phase II Permit requirements are as follows: 1. Continuing mapping of the MS4 on an ongoing basis. 2. Publicize a public hotline number for reporting of spills and other illicit discharges; and track all calls and follow-up actions taken. 3. By February 2, 2018, adopt an updated ordinance that effectively prohibits non- stormwater, illegal discharges, or dumping into the City’s stormwater system to the maximum extent allowable by state and federal law. 4. By December 31, 2017, complete field screening of 40 percent of the stormwater system. After December 31, 2017, the City is required to complete field screening on an average of 12 percent of the stormwater system per year. 5. Implement an ongoing program designed to address illicit discharges, including spills and illicit connections, which includes procedures for characterizing the nature and potential threats of an illicit discharge, procedures for tracing the source of an illicit discharge, and procedures for eliminating the discharge. 6. Implement an ongoing IDDE staff training program. 7. Distribute information to public employees, businesses, and the general public of the hazards associated with illicit discharges and improper disposal of wastes. Planned Activities Table 3-1 summarizes the planned activities associated with the City’s IDDE program. AGENDA ITEM #2. a) March 2017 10 City of Renton Stormwater Management Program Plan Table 3-1. Planned Illicit Discharge Detection and Elimination Activities. Activity Tasks Lead Proposed Schedule or Frequency Illicit discharge and illicit connection field screening Use a geometric network as a basis of evaluation for the field screening requirement. SWU Engineering, Stormwater (SW) Maintenance Ongoing Update storm system mapping Verify Parks Department storm system mapping. Continue to work other jurisdictions to gather storm drainage system information. Update mapping with newly constructed facilities and newly discovered facilities. SWU Engineering, SWU Maintenance , Airport, Parks/Golf, Facilities Ongoing Illicit Discharge Program Plan implementation Implement Illicit Discharge Program plan requirements. Implement procedures in the Spill Response Standard Operating Procedures Manual. SWU Engineering, Community and Economic Development (CED) Development Engineering, CED Construction Inspectors, CED Building Inspectors, CED Code Compliance, Fire Department, Parks/Golf, Airport, SWU Maintenance Ongoing Staff training Refresher training on IDDE general awareness and IDDE response. Interdepartmental Team Ongoing Staff training Refresher training on IDDE investigation, termination, cleanup and reporting. SWU Engineering, SWU Maintenance Ongoing Business education and outreach Partner with ECOSS to provide spill kits and spill response education/ training for restaurants. SWU Engineering December 31, 2017 Illicit discharge and illicit connection field screening Implement a field screening methodology (or methodologies) to meet the field screening requirement. SWU Maintenance, Parks/Golf, Facilities, Airport Perform field screening on 40% of the storm system by December 31, 2017 Illicit discharge ordinance Incorporate minor modifications into the illicit discharge ordinance for consistency with the permit. SWU Engineering February 2018 AGENDA ITEM #2. a) March 2017 City of Renton Stormwater Management Program Plan 11 CONTROLLING RUNOFF FROM NEW DEVELOPMENT, REDEVELOPMENT, AND CONSTRUCTION SITES The CED Development Services and Development Engineering Division are responsible for permitting, inspection, and code enforcement actions for construction-related activities in the City. The Surface Water Utility Engineering Division is responsible for the private stormwater facility inspection program. This section describes the Phase II Permit requirements related to controlling runoff from new development, redevelopment, and construction sites, including planned activities. 2013–2018 Phase II Permit Requirements Section S5.C.4 of the 2013–2018 Phase II Permit requires the City to develop and implement a program to reduce pollutants in stormwater runoff from new development, redevelopment, and construction activities. The specific Phase II Permit requirements are as follows: 1. Implement an ordinance or ordinance revision that addresses runoff from new development, redevelopment, and construction sites and adopt Ecology’s Stormwater Management Manual for Western Washington, or equivalent, by December 31, 2016. Include provisions to verify adequate long-term operation and maintenance (O&M) of stormwater treatment and flow control BMPs/facilities. 2. Review all stormwater site plans for proposed development activities. 3. Conduct inspections of construction sites prior to clearing and construction, during construction, and upon completion of construction. 4. Conduct annual inspections of all stormwater treatment and flow control BMPs/facilities that discharge to the stormwater system and were permitted by the City since 2007 (unless maintenance records justify a reduced inspection frequency). 5. Ongoing training program for staff responsible for implementing the program to control stormwater runoff from new development, redevelopment, and construction sites. 6. Review, revise, and make effective local development-related codes, rules, standards, or other enforceable documents to incorporate and require LID principles and LID BMPs by December 31, 2016. Submit a summary of the results of the review and revision process with the annual report due no later than March 31, 2017. Planned Activities Table 4-1 summarizes the City’s planned activities associated with controlling runoff from new development, redevelopment, and construction sites. AGENDA ITEM #2. a) March 2017 12 City of Renton Stormwater Management Program Plan Table 4-1. Planned Activities to Control Runoff from New Development, Redevelopment, and Construction Sites. Activity Tasks Lead Proposed Schedule or Frequency Staff training Pursue training opportunities for plan review and inspection staff. CED Planning Ongoing Stormwater site plan review Review all stormwater site plans for proposed development activities in accordance with the 2016 King County Surface Water Design Manual as amended by the City which was adopted and made effective on December 31, 2016. CED Development Engineering (private) and Capital Improvement Program (CIP) Lead (public) Ongoing Preconstruction inspections Inspect construction sites prior to construction if they exhibit high sediment transportation potential. CED Development Engineering and CED Planning Ongoing Construction inspections Inspect all sites during construction to verify proper installation and maintenance of required erosion and sediment controls. CED Construction Inspectors and CED Building Inspectors Ongoing Post-construction inspections Inspect all sites after construction to ensure proper installation of permanent stormwater facilities. CED Construction Inspectors and CED Building Inspectors Ongoing Private stormwater facility inspections Continue private facility inspection program for stormwater facilities constructed since adoption of the 2009 King County Surface Water Design Manual (SWDM) in February 2010. SWU Engineering Ongoing Residential construction inspections Inspect stormwater facilities and catch basins every six months until 90% of lots are constructed. SWU Engineering Ongoing Notice of Intent availability Make copies of the “Notice of Intent for Construction Activity” forms available to representatives of proposed new development and redevelopment. CED Development Engineering Ongoing Public education and outreach Develop educational materials describing low impact development (LID) best management practices (BMPs), their purpose, and maintenance requirements. SWU Engineering June 2017 Summarize the results of the code review and revision process The summary shall include a list of participants, documents reviewed, and revisions made. CED Development Engineering, CED Planning, and SWU Engineering Include as an attachment to the March 31, 2017, annual report AGENDA ITEM #2. a) March 2017 City of Renton Stormwater Management Program Plan 13 MUNICIPAL OPERATIONS AND MAINTENANCE This section describes the Phase II Permit requirements related to municipal O&M, including planned activities. 2013–2018 Phase II Permit Requirements Section S5.C.5 of the 2013–2018 Phase II Permit requires the City to develop and implement an O&M program with the ultimate goal of preventing or reducing pollutant runoff from the municipal separate stormwater system and municipal O&M activities. The specific Phase II Permit requirements are as follows: 1. Implement maintenance standards that are at least as protective as those specified in Ecology’s Stormwater Management Manual for Western Washington. 2. Perform annual inspections of all City-owned or operated permanent stormwater treatment and flow control BMPs/facilities, other than catch basins, and take appropriate maintenance actions. 3. Spot check potentially damaged permanent treatment and flow control BMPs/facilities (other than catch basins) after major storm events; and conduct maintenance and repairs as needed. 4. Perform routine catch basin and inlet inspections. Clean as needed based on maintenance standards. 5. Implement practices, policies, and procedures to reduce stormwater impacts associated with runoff from all lands owned or maintained by the City and road maintenance activities under the functional control of the City. 6. Implement an ongoing training program for City staff whose primary construction, operations, or maintenance job functions may impact stormwater quality. 7. Implement Stormwater Pollution Prevention Plans (SWPPPs) for all heavy equipment maintenance or storage yards and material storage facilities owned or operated by the City. 8. Maintain records of inspections and maintenance or repair activities. Planned Activities Table 5-1 summarizes the City’s planned activities associated with municipal O&M. AGENDA ITEM #2. a) March 2017 14 City of Renton Stormwater Management Program Plan Table 5-1. Planned Municipal Operations and Maintenance Activities. Activity Tasks Lead Proposed Schedule or Frequency Maintenance procedure and standards Implement O&M program. SWU Maintenance Ongoing Stormwater Pollution Prevention Plan (SWPPP) Implement the SWPPP for the Maintenance Shops Facility. Public Works Maintenance Ongoing Stormwater treatment and flow control facility/BMP inspections Ongoing inspection program for City- owned or operated stormwater facilities. SWU Maintenance, Parks/Golf, Facilities, Airport December 31, 2017 Stormwater treatment and flow control facility/BMP spot checks Spot check inspections for City-owned or operated stormwater facilities. SWU Maintenance, Parks/Golf, Facilities, Airport Ongoing Record keeping Utilize a Maintenance Management System (MMS) to record time and resources spent on all O&M activities, tracking of inspections, and maintenance performed. SWU Maintenance, Parks/Golf, Facilities, Airport Ongoing Staff training Pursue training opportunities for maintenance staff. SWU Maintenance, Parks/Golf, Facilities, Airport Ongoing Catch basin inspection program The Facilities Division and Airport Section implement standard approach. Facilities, Airport August 1, 2017 and every two years thereafter Catch basin inspection program The Parks/Golf Division implements Option 2 (inspections on a “circuit basis”). Parks/Golf August 1, 2017 and every two years thereafter Catch basin inspection program The Surface Water Maintenance Division implements Option 3 (cleaning all pipes, ditches, catch basins, and inlets once during the permit term). SWU Maintenance Before July 31, 2018 AGENDA ITEM #2. a) March 2017 City of Renton Stormwater Management Program Plan 15 TOTAL MAXIMUM DAILY LOAD REQUIREMENTS This section provides a brief discussion of the Phase II Permit total maximum daily load (TMDL) requirements. 2013–2018 Phase II Permit Requirements Section S7 of the NPDES Phase II Permit lists the following requirements: 1. Implement the specific requirements identified in Appendix 2 of the Phase II Permit for applicable TMDLs listed in Appendix 2. 2. Compliance with the permit constitutes compliance with applicable TMDLs not listed in Appendix 2 of the Phase II Permit. 3. Comply with permit modifications and TMDL implementation plans prepared by Ecology for TMDLs that are approved by the US Environmental Protection Agency (EPA) after the Phase II Permit has been issued. Planned Activities The City is currently not affected by any TMDLs listed in Appendix 2 of the NPDES Phase II Permit. AGENDA ITEM #2. a) March 2017 City of Renton Stormwater Management Program Plan 17 MONITORING This section provides a brief discussion of the Phase II Permit monitoring requirements, including planned activities. 2013–2018 Phase II Permit Requirements Section S8 of the 2013–2018 Phase II Permit requires the City to do the following: 1. Provide a description of any stormwater monitoring or stormwater-related studies conducted during the reporting period 2. Pay into a collective fund to implement a Regional Stormwater Monitoring Program (RSMP) that includes the following three components:  Status and trends monitoring  Stormwater management program effectiveness studies  Source identification and diagnostic monitoring The City is not required to conduct water quality monitoring for compliance with total maximum daily loads (TMDLs) pursuant to Section S7 and Appendix 2 of the Phase II Permit, since the City is currently not affected by any TMDLs listed in Appendix 2 of the NPDES Phase II Permit. Planned Activities The City decided to opt in to the RSMP and started contributing to the RSMP fund beginning in August 2014. Annual payments into the RSMP, begun in August 2014, include the following:  Status and trends monitoring: $21,055  Stormwater management program effectiveness studies: $35,082  Source identification and diagnostic monitoring: $3,253  Annual Total: $59,390  2013–2018 Phase II Permit Total: $237,560 AGENDA ITEM #2. a) March 2017 City of Renton Stormwater Management Program Plan 19 REPORTING This section provides a brief discussion of Phase II Permit reporting requirements, including planned activities. 2013–2018 Phase II Permit Requirements Section S9 of the 2013–2018 Phase II Permit lists the following requirements: 1. Submit an annual report to Ecology no later than March 31 of each year (beginning in 2015). 2. Keep all records related to the NPDES Phase II Permit and the SWMP for at least 5 years. 3. Make records related to the NPDES Phase II Permit and the SWMP available to the public at reasonable times during business hours. 4. Additional reporting requirements included in other NPDES Phase II Permit sections include: a. March 31, 2015 Annual Report: Include a written description of internal coordination mechanisms (to eliminate barriers to permit compliance among City departments) b. March 31, 2017 Annual Report: Include a summary of the results of the review and revision process for local development-related codes, rules, standards, or other enforceable documents to incorporate and require LID principles and LID BMPs. This summary shall include, at a minimum: i. A list of the participants (job title, brief job description, and department represented) ii. Codes, rules, standards, and other enforceable documents reviewed iii. Revisions made to those documents which incorporate and require LID principles and LID BMPs Planned Activities The City plans to meet all of the reporting requirements outlined in the 2013–2018 Phase II Permit. Internal coordination mechanisms implemented in 2014 are described in Appendix A. AGENDA ITEM #2. a) APPENDIX A Internal Coordination Mechanisms AGENDA ITEM #2. a) March 2017 City of Renton Stormwater Management Program Plan A-1 INTERNAL COORDINATION MECHANISMS The City formed a NPDES Interdepartmental Team in the fall of 2014 that includes staff from the following City Departments/Divisions:  Public Works Department o Surface Water Utility (SWU) Engineering o Public Works Maintenance o Surface Water Utility (SWU) Maintenance  Community and Economic Development (CED) Department o Development Engineering o Planning o Construction Inspections o Building Inspections o Code Compliance  Renton Regional Fire Authority  Renton Municipal Airport  Community Services o Parks and Golf Course Division o Facilities Division The Interdepartmental Team developed a permit compliance matrix that lists Phase II Permit requirements, Ecology deliverables or documentation in the Annual Report, task leads, task support, and deadlines. The Interdepartmental Team will continue to coordinate Phase II Permit implementation activities during the duration of the permit, to ensure that the City meets the requirements of the Phase II Permit. AGENDA ITEM #2. a) NPDES PERMIT PROGRAM REQUIREMENTSUtilities Committee BriefingMarch 23, 2017AGENDA ITEM #2. b) WESTERN WASHINGTON PHASE II MUNICIPAL STORMWATER PERMIT SUMMARYPurposeStormwater Management Program and PlanFive Program ComponentsKey Permit ConditionsQuestions?AGENDA ITEM #2. b) PURPOSEWhy does the City need a permit?Clean Water Act prohibits discharge of pollutants from a point source to waters of the United States unless allowed by a permitPermit regulates discharge from the municipal separate storm sewer system (MS4)AGENDA ITEM #2. b) STORMWATER MANAGEMENT PROGRAM AND PLANA set of actions and activitiesGather and track dataCoordination mechanismsAGENDA ITEM #2. b) FIVE PROGRAM COMPONENTSPublic Education and OutreachPublic Involvement and ParticipationIllicit Discharge Detection and EliminationControlling Runoff from Development and Construction SitesMunicipal Operations and MaintenanceAGENDA ITEM #2. b) PUBLIC EDUCATION AND OUTREACHIncrease stormwater awareness and effect behaviorsCreate stewardship opportunitiesMeasure understanding and adoption of behaviors and direct resources accordingly, completed prior to due date of February 2, 2016AGENDA ITEM #2. b) PUBLIC INVOLVEMENT AND PARTICIPATIONCreate opportunities for public participationPost the Stormwater Management Program Plan on our website, done prior to the due date of May 31, 2017Post the NPDES Annual Report on our website by May 31, 2017AGENDA ITEM #2. b) ILLICIT DISCHARGE DETECTION AND ELIMINATIONAdopt an updated ordinance to prohibit non‐stormwaterdischarges by February 2, 2018Detect, identify, and address illicit discharges and connectionsField screen at least 40% of system by December 31, 2017, and 12% per year thereafterTrack and maintain recordsAGENDA ITEM #2. b) CONTROLLING RUNOFF FROM DEVELOPMENT AND CONSTRUCTION SITESImplement an ordinance to address runoff from development projectsEstablish provisions to verify long‐term operation and maintenanceIncorporate low impact development into enforceable documentsUpdate maintenance standardsCompleted prior to due date of December 31, 2016AGENDA ITEM #2. b) MUNICIPAL OPERATIONS AND MAINTENANCEImplement maintenance standards Annually inspect stormwater facilities and maintain as neededInspect catch basins by August 1, 2017, or use an alternative approachMaintain records of inspection and maintenance activitiesAGENDA ITEM #2. b) KEY PERMIT CONDITIONSReporting RequirementsNPDES Annual Report submitted prior to due date of March 31, 2017Notification of Discharges, including spillsNotification of Non‐CompliancePenaltiesCertification and SignatureAGENDA ITEM #2. b) QUESTIONS?AGENDA ITEM #2. b) AB - 1870 City Council Regular Meeting - 20 Mar 2017 SUBJECT/TITLE: Grant Agreement for the Cedar River Gravel Removal Project – Cedar River Electric Light Study with The Boeing Company RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Hebé C. Bernardo, Surface Water Utility Engineer EXT.: 7264 FISCAL IMPACT SUMMARY: Under this grant agreement the City of Renton will reimburse The Boeing Company for the design and installation costs up to, but not to exceed $200,000, to implement the mitigation required by the NWS-2013- 0804 permit issued by the U.S. Army Corps of Engineers. There is sufficient funding in the approved 2017 Surface Water Utility Capital Improvement Program budget for the Cedar River Gravel Removal Project (427.475193) for this agreement. The King County Flood Control District is providing 100% of the funding for the Cedar River Gravel Removal Project in accordance with agreement CAG-13-009. SUMMARY OF ACTION: On May 20, 2016 the City of Renton received the NWS-2013-0804 permit from the U.S. Army Corps of Engineers regarding the mitigation for the Cedar River Gravel Removal Project. The mitigation requirements, Special Condition “r”, states that the City must reduce lighting within the Cedar River corridor. The reduction of artificial light will help to increase survival of out-migration salmon fry by reducing visibility of predators that feed on the salmon fry and will not cause the salmon fry to slow down their out-migration. A Lighting Reduction Plan (LRP), which is a light reduction study and implementation plan, was completed in 2015. The LRP identified 59 City and Boeing owned lights that needed to be modified to reduce lighting that may adversely affect the salmon fry during migration. There are 43 lights within The Boeing Company’s owned or leased property that need to be modified as part of the Lighting Reduction Plan mitigation. The grant agreement would provide funding to The Boeing Company to make the necessary modifications to the 43 Boeing owned lights. EXHIBITS: A. Issue Paper B. Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the grant agreement for the Cedar River Electric Light Study with The Boeing Company in the amount not to exceed $200,000, to provide funding to Boeing so they can make the necessary modifications to 43 Boeing owned lights in order to comply with Special Condition “r” of the U.S. Army Corps of Engineers NWS-2013-0804 permit, using a non-matching grant from the King County Flood Control District (CAG-13-009). AGENDA ITEM #3. a) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:March 8, 2017 TO:Armondo Pavone, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Administrator STAFF CONTACT:Hebé C. Bernardo, Surface Water Utility Engineer, ext. 7264 SUBJECT:Grant Agreement for the Cedar River Gravel Removal Project – Cedar River Electric Light Study with The Boeing Company ISSUE: Should Council execute the grant agreement for the Cedar River Gravel Removal Project – Cedar River Electric Light Study with The Boeing Company to provide funding to Boeing so they can make the necessary modifications to 43 Boeing owned lights in order to comply with Special Condition “r” of the U.S. Army Corps of Engineers NWS-2013-0804 permit, using a non-matching grant from the King County Flood Control District (CAG-13-009)? RECOMMENDATION: Execute the grant agreement for the Cedar River Electric Light Study with The Boeing Company, in the amount not to exceed $200,000 to provide funding to Boeing so they can make the necessary modifications to 43 Boeing owned lights in order to comply with Special Condition “r” of the U.S. Army Corps of Engineers NWS-2013-0804 permit, using a non-matching grant from the King County Flood Control District (CAG-13-009). BACKGROUND SUMMARY: The Cedar River 205 Flood Control Project was originally constructed in 1998 by the U.S. Army Corps of Engineers along the lower 1.25 miles of Cedar River. The project included dredging of the Cedar River to provide flood protection from the 100-year flood event with at least 90% reliability. As the sponsor and owner, the City of Renton is responsible for maintenance of the Cedar River 205 Flood Reduction Project, including the maintenance dredge. This flood protection measure continues to protect the downtown corridor of the City, airport and the Boeing manufacturing facilities. AGENDA ITEM #3. a) Mr. Pavone, Council President Page 2 of 2 March 8, 2017 \HCBtp During the permitting acquisition for the 2016 Cedar River Maintenance Dredge Project, a special provision was included by the U.S. Army Corps Engineering regulatory branch (NWS-2013-0804, Special Condition “r”) as part of the mitigation, requiring a reduction in lighting along the Cedar River corridor. The reduction of artificial light will help to increase survival of out-migration salmon fry by reducing the visibility of predators that feed on the salmon fry and will not cause the salmon fry to slow down their out- migration, which happens in the spring. A Lighting Reduction Plan (LRP) was completed by the City in 2015 that identified a total of 59 City and Boeing owned lights that needed to be modified to reduce lighting that may adversely affect the salmon fry during migration. There are 43 lights within The Boeing Company’s owned or leased property that Boeing will modify to complete the LRP mitigation. The City of Renton will reimburse Boeing for the design and installation costs up to, but not to exceed $200,000 per the agreement. There is sufficient funding in the approved 2017 Surface Water Utility Capital Improvement Program budget for the Cedar River Gravel Removal Project (427.475193) for the light reduction mitigation work to be completed by The Boeing Company. The King County Flood Control District is providing 100% of the funding for the Cedar River Gravel Removal Project in accordance with agreement CAG-13-009. CONCLUSION: The Surface Water Utility requests Council authorize the Mayor and City Clerk to execute the grant agreement for the Cedar River Electric Light Study with The Boeing Company in the amount not to exceed $200,000, to provide Boeing the funding to make the modifications to the 43 Boeing owned lights as mitigation required by the NWS- 2013-0804 permit. The King County Flood Control District is providing 100% of the funding for the Cedar River Gravel Removal Project in accordance with CAG-13-009. cc:Lys Hornsby, Utility Systems Director Ronald Straka, Surface Water Utility Engineering Manager Hai Nguyen, Senior Finance Analyst AGENDA ITEM #3. a) GRANTAGREEMENTFORCEDARRIVERELECTRICLIGHTSTUDYCAG-17-THISAGREEMENT,datedasofJanuary17,2017,isbyandbetweentheCityofRenton(the“City”),aWashingtonmunicipalcorporation,andTheBoeingCompany(“Grantee”),aDelawarecorporation.TheCityandtheGranteearereferredtocollectivelyinthisAgreementasthe“Parties.”OncefullyexecutedbytheParties,thisAgreementiseffectiveasofthelastdatesignedbybothparties.1.Purpose:AspartoftheCity’sCedarRiverMaintenanceDredgeProject,theU.S.ArmyCorpsofEngineersrequiredtheCitytoimplementalightingreductionplanalongthelower1.25milesoftheCedarRiverasSpecialCondition“r”topermitNWS-2013-0804.Alightstudyidentifiedseveralartificiallightsownedand/oroperatedbytheGranteeasemittinglightovertheCedarRiverandpotentiallyharmingsalmonfry.TheCityhasenteredintothisAgreementtocomplywithitsPermitNWS-2013-0804.2.ScopeofWork:Granteeagreestoperformlightemissionreductionwork(inaccordancewiththedesignrequirementsdescribedintheIssuedforConstructionDesignfinaldesigndocument)onpropertyGranteeownsand/ormaintainsneartheCedarRiver.ThescopeofworktobeperformedbyGranteeisdescribedinExhibitA,whichisattachedandincorporatedhereinandmayhereinafterbereferredtoasthe“Work.”TheWorkwillbeperformedinsupportoftheCity’sobligationsintheStantecStudy,CedarRiverElectricLightStudy,anddated11December2015.Granteeshallnotberequiredtoobtainanypermits,specialpermits,environmentalimpactstatements.CityinformedGranteethatnoshorelinepermitisrequired.3.ChangesinScopeofWork:TheCity,withoutinvalidatingthisAgreement,mayrequestchangestotheWorkconsistingofadditions,deletionsormodifications.AnysuchchangestotheWorkshallberequestedbytheCityinwritingand,uponmutualagreementoftheparties,theagreementshallbemodifiedandCompensationshallbeequitablyadjustedasmutuallyagreedbytheParties.4.TimeofPerformance:GranteeshallcommenceperformanceoftheAgreementpursuanttotheschedule(s)setforthinExhibitA.AllWorkshallbeperformedbynolaterthanJune15,2017.5.Compensation:Pagelof9AGENDA ITEM #3. a) A.Amount.TotalcompensationtoGranteeforWorkprovidedpursuanttothisAgreementshallnotexceed$200,000,plusanyapplicablestateandlocalsalestaxes.CompensationshallbepaidbaseduponWorkactuallyperformedaccordingtotherate(s)oramountsspecifiedinExhibitB.TheGranteeagreesthatanyhourlyorflatratechargedbyitforitsWorkshallremainlockedatthenegotiatedrate(s)unlessotherwiseagreedtoinwritingorprovidedinExhibitB.Exceptasspecificallyprovidedherein,theGranteeshallbesolelyresponsibleforpaymentofanytaxesimposedasaresultoftheperformanceandpaymentofthisAgreement.B.MethodofPayment.OnamonthlyornolessthanquarterlybasisduringanyquarterinwhichWorkisperformed,theGranteeshallsubmitavoucherorinvoiceinaformspecifiedbytheCity,includingadescriptionofwhatWorkhasbeenperformed,thenameofthepersonnelperformingsuchWork,andanyhourlylaborchargerateforsuchpersonnel.TheGranteeshallalsosubmitafinalbilluponcompletionofallWork.PaymentshallbemadebytheCityforWorkperformedwithinthirty(30)calendardaysafterreceiptandapprovalbytheappropriateCityrepresentativeofthevoucherorinvoice.IftheGrantee’sperformancedoesnotmeettherequirementsofthisAgreement,theGranteewillusereasonableeffortstocorrectormodifyitsperformancetocomplywiththeAgreement;providedthatCityshallcompleteallreviewandassessmentoftheWorkwithinthirty(30)daysofreceiptofnoticeofcompletionbyGranteeandwaivesallrighttowithholdpaymentfororseekcorrectionormodificationofanyWorkaftersuchthirty(30)dayperiod.TheCitymaywithholdpaymentforWorkthatdoesnotmeettherequirementsofthisAgreementuntilsuchtimeastheWorkmeetstherequirementsofthisAgreement.C.EffectofPayment.PaymentforanypartoftheWorkshallnotconstituteawaiverbytheCityofanyremediesitmayhaveagainsttheGranteeforfailureoftheGranteetoperformtheWorkorforanybreachofthisAgreementbytheGrantee.D.Non-AppropriationofFunds.IfsufficientfundsarenotappropriatedorallocatedforpaymentunderthisAgreementforanyfuturefiscalperiod,theCityshallnotbeobligatedtomakepaymentsforWorkoramountsincurredaftertheendofthecurrentfiscalperiod,andthisAgreementwillterminateuponthecompletionofallremainingWorkforwhichfundsareallocated.NopenaltyorexpenseshallaccruetotheCityintheeventthisprovisionapplies.6.Termination:A.TheCityreservestherighttoterminatethisAgreementatanytime,withorwithoutcausebygivingten(10)calendardays’noticetotheGranteeinwriting.Intheeventofsuchterminationorsuspension,allfinishedorunfinisheddocuments,data,studies,worksheets,modelsandreports,orothermaterialpreparedbytheGranteePage2of9AGENDA ITEM #3. a) pursuanttothisAgreementshallbesubmittedtotheCity,ifanyarerequiredaspartoftheWork.B.IntheeventthisAgreementisterminatedbytheCity,theGranteeshallbeentitledtopaymentforallhoursworkedtotheeffectivedateoftermination,pluscostsofmaterialsorderedandanyrestockingandreturnfees,lessallpaymentspreviouslymade.IftheAgreementisterminatedbytheCityafterpartialperformanceofWorkforwhichtheagreedcompensationisafixedfee,theCityshallpaytheGranteeanequitableshareofthefixedfee.ThisprovisionshallnotpreventtheCityfromseekinganylegalremediesitmayhavefortheviolationornonperformanceofanyoftheprovisionsofthisAgreementandsuchchargesduetotheCityshallbedeductedfromthefinalpaymentduetheGrantee.NopaymentshallbemadebytheCityforanyexpensesincurredorworkdonefollowingtheeffectivedateofterminationunlessauthorizedinadvanceinwritingbytheCity.7.RecordMaintenance:TheGranteeshallmaintainaccountsandrecords,whichproperlyreflectalldirectandindirectcostsexpendedandWorkprovidedintheperformanceofthisAgreementandretainsuchrecordsforaslongasmayberequiredbyapplicableWashingtonStaterecordsretentionlaws,butinanyeventnolessthansixyearsaftertheterminationofthisAgreement.TheGranteeagreestoprovideaccesstoandcopiesofanyrecordsrelatedtothisAgreementasrequiredbytheCitytoauditexpendituresandchargesand/ortocomplywiththeWashingtonStatePublicRecordsAct(Chapter42.56RCW).TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.8.PublicRecordsCompliance:TothefullextenttheCitydeterminesnecessarytocomplywiththeWashingtonStatePublicRecordsAct,GranteeshallmakeaduediligentsearchofallrecordsinitspossessionorcontrolrelatingtothisAgreementandtheWork,including,butnotlimitedto,e-mail,correspondence,notes,savedtelephonemessages,recordings,photos,ordrawingsandprovidethemtotheCityforproduction.IntheeventGranteebelievessaidrecordsneedtobeprotectedfromdisclosure,itmay,atGrantee’sownexpense,seekjudicialprotection.Granteeshallindemnify,defend,andholdharmlesstheCityforallcosts,includingattorneys’fees,attendanttoanyclaimorlitigationrelatedtoaPublicRecordsActrequestforwhichGranteehasresponsiverecordsandforwhichGranteehaswithheldrecordsorinformationcontainedtherein,ornotprovidedthemtotheCityinatimelymanner.GranteeshallproducefordistributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimelymanner,unlessthoserecordsareprotectedbycourtorder.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.9.IndependentContractorRelationship:A.TheGranteeisbeingawardedfundsbytheCityonlyforthepurposesandtotheextentsetforthinthisAgreement.ThenatureoftherelationshipbetweenthePage3of9AGENDA ITEM #3. a) GranteeandtheCityduringtheperiodoftheWorkshallbethatofanindependentcontractor,notemployee.TheGrantee,nottheCity,shallhavethepowertocontrolanddirectthedetails,mannerormeansofWork.Specifically,butnotbymeansoflimitation,theGranteeshallhavenoobligationtoworkanyparticularhoursorparticularschedule,unlessotherwiseindicatedintheScopeofWorkorwhereschedulingofattendanceorperformanceismutuallyarrangedduetothenatureoftheWork.GranteeshallretaintherighttodesignatethemeansofperformingtheWorkcoveredbythisagreement,andtheGranteeshallbeentitledtoemployotherworkersatsuchcompensationandsuchotherconditionsasitmaydeemproper,provided,however,thatanycontractsomadebytheGranteeistobepaidbyitalone,andthatemployingsuchworkers,itisactingindividuallyandnotasanagentfortheCity.B.TheCityshallnotberesponsibleforwithholdingorotherwisedeductingfederalincometaxorSocialSecurityorcontributingtotheStateIndustrialInsuranceProgram,orotherwiseassumingthedutiesofanemployerwithrespecttoGranteeoranyemployeeoftheGrantee.C.ThePartiesintentisthattheWorkshallnotbeconsidereda“PublicWork”forpurposesofcomplyingwithstatebiddingandprevailingwagelaws(e.g.Chapters39.04and39.12RCW),becausetheexistingandmodifiedlightingisforprivate,notpublicuse,andwillremainunderthecontroloftheGrantee.TotheextentacourtofcompetentjurisdictionoradministrativeenforcementagencydeterminesanysuchlawsdoapplytotheWork,Granteeacceptsallrisksandcostsassociatedwithsuchadetermination,includingbutnotlimitedtopaymentofapplicableprevailingwagestothosewhoperformtheWork.TheCitywillnotincreasecompensationfortheWorktopayforanyincreasedcostsresultingfromadeterminationthattheWorkis‘PublicWork.”TheGranteefurtheragreestoindemnifyandholdtheCityharmlessfromanylienclaimsfromitsworkersand/orcontractorsrelatedtotheWork.10.HoldHarmless:TheGranteeagreestorelease,indemnify,defend,andholdharmlesstheCity,electedofficials,employees,officers,representatives,andvolunteersfromanyandallclaims,demands,actions,suits,causesofaction,arbitrations,mediations,proceedings,judgments,awards,injuries,damages,liabilities,taxes,losses,fines,fees,penalties,expenses,attorney’sorattorneys’fees,costs,and/orlitigationexpensestoorbyanyandallpersonsorentities,arisingfrom,resultingfrom,orrelatedtothenegligentacts,errorsoromissionsoftheGranteeinitsperformanceofthisAgreementorabreachofthisAgreementbyGrantee,exceptforclaimstotheextentcausedbytheCity’snegligenceorwilfulmisconduct.ShouldacourtofcompetentjurisdictiondeterminethatthisagreementissubjecttoRCW4.24.115,(Validityofagreementtoindemnifyagainstliabilityfornegligencerelativetoconstruction,alteration,improvement,etc.,ofstructureorimprovementattachedtorealestate...)then,intheeventofliabilityfordamagesarisingoutofbodilyPage4of9AGENDA ITEM #3. a) injurytopersonsordamagestopropertycausedbyorresultingfromtheconcurrentnegligenceoftheGranteeandtheCity,itsofficers,officials,employeesandvolunteers,Grantee’sliabilityshallbeonlytotheextentofGrantee’snegligence.ItisfurtherspecificallyandexpresslyunderstoodthattheindemnificationprovidedinthisAgreementconstituteGrantee’swaiverofimmunityundertheIndustrialInsuranceAct,RCWTitle51,solelyforthepurposesofthisindemnification.ThePartieshavemutuallynegotiatedandagreedtothiswaiver.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.11.GiftsandConflicts:TheCity’sCodeofEthicsandWashingtonStatelawprohibitCityemployeesfromsoliciting,accepting,orreceivinganygift,gratuityorfavorfromanyperson,firmorcorporationinvolvedinacontractortransaction.ToensurecompliancewiththeCity’sCodeofEthicsandstatelaw,theGranteeshallnotgiveagiftofanykindtoCityemployeesorofficials.GranteealsoconfirmsthatGranteedoesnothaveabusinessinterestoraclosefamilyrelationshipwithanyCityofficeroremployeewhowas,is,orwillbeinvolvedinselectingtheGrantee,negotiatingoradministeringthisAgreement,orevaluatingtheGrantee’sperformanceoftheWork.12.Insurance:Granteeshallsecureandmaintain:A.Commercialgeneralliabilityinsuranceintheminimumamountsof$1,000,000foreachoccurrence/$2,000,000aggregatefortheTermofthisAgreement.B.IntheeventthatWorkdeliveredpursuanttothisAgreementeitherdirectlyorindirectlyinvolveorrequireProfessionalServices,ProfessionalLiability,ErrorsandOmissionscoverageshallbeprovidedwithminimumlimitsof$1,000,000peroccurrence.“ProfessionalServices”,forthepurposeofthissection,shallmeananyWorkprovidedbyalicensedprofessionalorWorkthatrequiresaprofessionalstandardofcare.C.Workers’compensationcoverage,asrequiredbytheIndustrialInsurancelawsoftheStateofWashington,shallalsobesecured.D.CommercialAutomobileLiabilityforowned,leased,hiredornon-owned,leased,hiredornon-owned,withminimumlimitsof$1,000,000peroccurrencecombinedsinglelimit,iftherewillbeanyuseofGrantee’svehiclesontheCity’sPremisesbyoronbehalfoftheCity,beyondnormalcommutes.E.GranteeshallnametheCityasanAdditionalInsuredonitscommercialgeneralliabilitypolicyonanon-contributoryprimarybasistotheextentofGrantee’sHoldHarmlessobligationabove(Article10HoldHarmless).TheCity’sinsurancepoliciesshallnotbeasourceforpaymentofanyGranteeliability,norshallthemaintenanceofanyinsurancerequiredbythisAgreementbeconstruedtolimittheliabilityofGranteetothecoverageprovidedbysuchinsuranceorotherwiselimittheCity’srecoursetoanyremedyavailableatlaworinequity.Page5of9AGENDA ITEM #3. a) F.SubjecttotheCity’sreviewandacceptance,acertificateofinsuranceshowingtheproperendorsements,shallbedeliveredtotheCitybeforeperformingtheWork.G.GranteeshallprovidetheCitywithwrittennoticeofanypolicycancellation,withintwo(2)businessdaysoftheirreceiptofsuchnotice.13.Delays:GranteeisnotresponsiblefordelayscausedbyfactorsbeyondtheGrantee’sreasonablecontrol.WhensuchdelaysbeyondtheGrantee’sreasonablecontroloccur,theCityagreestheGranteeisnotresponsiblefordamages,norshalltheGranteebedeemedtobeindefaultoftheAgreement.14.SuccessorsandAssigns:NeithertheCitynortheGranteeshallassign,transferorencumberanyrights,dutiesorinterestsaccruingfromthisAgreementwithoutthewrittenconsentoftheother.15.Notices:AnynoticerequiredunderthisAgreementwillbeinwriting,addressedtotheappropriatepartyattheaddresswhichappearsbelow(asmodifiedinwritingfromtimetotimebysuchparty),andgivenpersonally,byregisteredorcertifiedmail,returnreceiptrequested,byfacsimileorbynationallyrecognizedovernightcourierservice.Timeperiodfornoticesshallbedeemedtohavecommenceduponthedateofreceipt,EXCEPTfacsimiledeliverywillbedeemedtohavecommencedonthefirstbusinessdayfollowingtransmission.EmailandtelephonemaybeusedforpurposesofadministeringtheAgreement,butshouldnotbeusedtogiveanyformalnoticerequiredbytheAgreement.CityofRenton:Grantee:RonStrakaPaulLedum1055SouthGradyWay737LoganAveN.Renton,WA98057Renton,WA98055Phone:(425)430-7248Phone425-237-1882rstraka@rentonwa.govpaul.a.ledum@boeing.comFax:(425)430-7241Fax:none16.DiscriminationProhibited:Excepttotheextentpermittedbyabonafideoccupationalqualification,theGranteeagreesasfollows:A.Grantee,andGrantee’sagents,employees,representatives,andvolunteerswithregardtotheWorkperformedortobeperformedunderthisAgreement,shallnotdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,maritalstatus,sexualorientationorpreference,age(exceptminimumageandretirementprovisions),honorablydischargedveteranormilitarystatus,orthepresenceofanysensory,mentalorphysicalhandicap,unlessbaseduponabonafideoccupationalqualificationinrelationshiptohiringandemployment,inemploymentorapplicationforemployment,theadministrationofthedeliveryofWorkoranyotherbenefitsunderthisAgreement,orprocurementofmaterialsorsupplies.Page6of9AGENDA ITEM #3. a) B.TheGranteewilltakeaffirmativeactiontoinsurethatapplicantsareemployedandthatemployeesaretreatedduringemploymentwithoutregardtotheirrace,creed,color,nationalorigin,sex,age,sexualorientation,physical,sensoryormentalhandicaps,ormaritalstatus.Suchactionshallinclude,butnotbelimitedtothefollowingemployment,upgrading,demotionortransfer,recruitmentorrecruitmentadvertising,layoffortermination,ratesofpayorotherformsofcompensationandselectionfortraining.C.IftheGranteefailstocomplywithanyofthisAgreement’snon-discriminationprovisions,theCityshallhavetheright,atitsoption,tocanceltheAgreementinwholeorinpart.D.TheGranteeisresponsibletobeawareofandincompliancewithallfederal,stateandlocallawsandregulationsthatmayaffectthesatisfactorycompletionoftheproject,whichincludesbutisnotlimitedtofairlaborlaws,worker’scompensation,andTitleVIoftheFederalCivilRightsActof1964,andwillcomplywithCityofRentonCouncilResolutionNumber4085.17.Miscellaneous:Thepartiesherebyacknowledge:A.TheCityisnotresponsibletotrainorprovidetrainingforGrantee.B.Granteewillnotbereimbursedforjobrelatedexpensesexcepttotheextentspecificallyagreedwithintheattachedexhibits.C.Granteeshallfurnishalltoolsand/ormaterialsnecessarytoperformtheWorkexcepttotheextentspecificallyagreedwithintheattachedexhibits.D.Intheeventspecialtraining,licensing,orcertificationisrequiredforGranteetoprovideWorkitwillacquireormaintainsuchatitsownexpenseand,ifGranteeemploys,sub-contracts,orotherwiseassignstheresponsibilitytoperformtheWork,saidemployee/sub-contractor/assigneewillacquireandormaintainsuchtraining,licensing,orcertification.E.Thisisanon-exclusiveagreementandGranteeisfreetoprovidehis/herWorktootherentities,solongasthereisnointerruptionorinterferencewiththeprovisionofWorkcalledforinthisAgreement.F.Granteeisresponsibleforhis/herowninsurance,including,butnotlimitedtohealthinsurance.G.Granteeisresponsibleforhis/herownWorker’sCompensationcoverageaswellasthatforanypersonsemployedbytheGrantee.18.OtherProvisions:A.ApprovalAuthority.EachindividualexecutingthisAgreementonbehalfoftheCityandGranteerepresentsandwarrantsthatsuchindividualsaredulyauthorizedtoexecuteanddeliverthisAgreementonbehalfoftheCityorGrantee.Page7of9AGENDA ITEM #3. a) B.GeneralAdministrationandManagement.TheCity’sgrantmanagerisRonStraka.InprovidingWork,GranteeshallcoordinatewiththeCity’sgrantmanagerorhis/herdesignee.C.AmendmentandModification.ThisAgreementmaybeamendedonlybyaninstrumentinwriting,dulyexecutedbybothParties.D.Conflicts.IntheeventofanyinconsistenciesbetweenGranteeproposalsandthisAgreement,thetermsofthisAgreementshallprevail.Anyexhibits/attachmentstothisAgreementareincorporatedbyreferenceonlytotheextentofthepurposeforwhichtheyarereferencedwithinthisAgreement.TotheextentaGranteepreparedexhibitconflictswiththetermsinthebodyofthisAgreementorcontainstermsthatareextraneoustothepurposeforwhichitisreferenced,thetermsinthebodyofthisAgreementshallprevailandtheextraneoustermsshallnotbeincorporatedherein.E.GoverningLaw.ThisAgreementshallbemadeinandshallbegovernedbyandinterpretedinaccordancewiththelawsoftheStateofWashingtonandtheCityofRenton.GranteeandalloftheGrantee’semployeesshallperformtheWorkinaccordancewithallapplicablefederal,state,countyandcitylaws,codesandordinances.F.JointDraftingEffort.ThisAgreementshallbeconsideredforallpurposesaspreparedbythejointeffortsofthePartiesandshallnotbeconstruedagainstonepartyortheotherasaresultofthepreparation,substitution,submissionorothereventofnegotiation,draftingorexecution.G.JurisdictionandVenue.AnylawsuitorlegalactionbroughtbyanypartytoenforceorinterpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKingCountySuperiorCourtfortheStateofWashingtonattheMalengRegionalJusticeCenterinKent,KingCounty,Washington,oritsreplacementorsuccessor.H.Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionorpartofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatetheremainderofthisAgreement,whichshallremaininfullforceandeffect.I.SoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthePartiesandanyrepresentationsorunderstandings,whetheroralorwritten,notincorporatedareexcluded.J.TimeisoftheEssence.TimeisoftheessenceofthisAgreementandeachandallofitsprovisionsinwhichperformanceisafactor.AdherencetocompletiondatessetforthinthedescriptionoftheWorkisessentialtotheGrantee’sperformanceofthisAgreement.K.Third-PartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbeconstruedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthanthePage8of9AGENDA ITEM #3. a) Parties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwillbeforthesoleandexclusivebenefitofthePartiesandnooneelse.L.AssignsandSuccessors.ThePartieseachbindthemselves,theirpartners,successors,assigns,andlegalrepresentativestotheotherpartytothisAgreement,andtothepartners,successors,assigns,andlegalrepresentativesofsuchotherpartywithrespecttoallcovenantsoftheAgreement.M.Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’sfailuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnotpreventeithertheCityorGranteefromenforcingthatprovisionoranyotherprovisionofthisAgreementinthefuture.WaiverofbreachofanyprovisionofthisAgreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreachunlessitisexpresslywaivedinwriting.N.Counterparts.ThePartiesmayexecutethisAgreementinanynumberofcounterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogetherconstitutethisoneAgreement.INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedatelastsignedbythePartiesbelow.CITYOFRENTONGRANTEEBy:DenisLawMayorDateAttestJasonA.SethCityClerkApprovedastoLegalFormLawrenceJ.WarrenRentonCityAttorneyAgreementFormUpdated08/30/2016PaulLedumSiteServicesDirectorBy:DatePage9of9AGENDA ITEM #3. a) AGENDA ITEM #3. a) ExhibitA-ScopeofWorkRiverlightingProjectScopeofwork:•Thepainthangarbuilding05-50has13wallpackfixturesthatarespillinglighttotheriver.7ofthefixturesaremountedabout25’andtherestaremounted90’high.Boeingagreestoreplaceall13fixtureswithfullycut-offwallpacklights.Therearetwolightsonawoodenpoleatthevicinityofthe05-50building.Thesetwolightswillbeshielded.•Onthenorthsideofthe5-50painthangar,thereisparkinglot9whichhas(2)4-headerand(4)2-headerlightpoles.Thefixtureshaveshieldsonthembutduetothedroppedlensonthelightfixturestheshieldsareineffective.Boeingagreestoinstalldeepershieldsonalltheselightfixtures.•AtApronD,therearefivepoleswithmultipleheadsonit.Twoofthesepolesareontheeithersideofthebridgewhiletheotherthreearealongthefenceparalleltotheriver.Thelightsoneithersideofriverarevitaltotowingoftheairplanesatnighttimeandthetrafficcrossingthebridge.Forthelightsthatarealongthefenceparalleltoriver,wewillrotatesomeofthemandtherestwillberemoved.•FromtheintersectionoftheBoeingpropertyandtheentrancetotheparktothemarshalingyard(Building04-51)thereare8lightspoleswithamixof4-headerand2-headerthatshineoverthefenceandspilllighttotheriver.Boeingagreestoshieldalltheselights.•Onbuildings4-42,4-44,4-45,and4-79thereare7lightsmountedonthesebuildingspointedtowardstheriver.Boeingagreestochangeallthesefixtureswithfullycut-offwallpacklights.•OntheNorthsideof4-41buildingthereisverybrightfloodlightsthatareturnedonbysecuritywhenwearetowinganairplaneacrossthenorthbridge.Securitysometimesforgetstoturnthelightsoff,sowewillmitigatethisbyaddingatimerswitch.AGENDA ITEM #3. a) AGENDA ITEM #3. a) Project:RTN16092RIVERLIGHTSREVISEDCostEstimate:RealExpensePropertyCapitalPersonalPropertyCapitalSub-total8$CategoryTotalCont.$$$$Comments:SeeattachedEstimateDetailsheet(s)forincludedscope.GCUbasisestimatesdonotincludecostsfortheuseofBoeingownedequipment.Billablecostsarecalculatedusingexternallaborrates.NOTE:Estimatingfactorincludesunknownscope&constraints.Capital/Expense:Workisestimatedas:ExpenseEstimator(s):ArchCiviljStructElectricalGlennC.MechanicalEquipmentExpenseRealPersonal$76.00$76.00$76.00Approvedby:Preparedby:glenn.clementsGlennC.@corncast.net206-331-9605ExhibitBRenton/BellevueSiteServicesCostEstimateSummarySubject:EstimateClass:EstimatingFactor:JobNumber:Location:To:YussufJelle96-Il11/15/16RTN16092RIVERLIGHTSREVISEDClass450%RTNI6O92RENTONAIRPORTVersion:16024MaxParent:NATemplate:N$8,469$-$$-$-S$-$-SS-S-$BoeingLabor:EngineeringConstructionConstMgmtCostEstimatingSubtotalEstimatingFactorSubtotalLaborNon-Labor:A&EPurchasedSvcsContractorMark-upsTaxesPennitsSubtotalEstimatingFactorSubtotalNon-LaborSummary:TotalIncurredCostTotalBillableCost58,469$$-S$-S$-S8,469$$$$$8,4695-$-$8,469$-$8,469$4,234$-$-$4,234S12,703$-$-512,703$8,469S-$-S-$-S-S$69,041$-$-$69,041$-$69,041522,093$-$-$22,093$-$22,09358,658$-$-$8,658$-$8,65851,356$-$-$1,356$-$1,3565101,148$-$-$101,148$-$101,148550,574$-$-$50,574S151,722$-$-$151,722I$151,722$164,425$-$-$164,4251Unit$$/Unit$S-S-S-LS$164,425LaborBasis:OutsideContractorLaborrate:Notice:Thisestimateisbaseduponinfonnationprovidedbytherequestor.Noportionoftheestimateistobeusedseparatelyorrecombined.Theestimateisvalidforaperiodof6months.Seeattacheddetailsheet(s)forassumptions,clarifications,andexclusions.Approvedby:ManagerMBUFocal001AGENDA ITEM #3. a) 11/15/2016COSTESTIMATINGSYSTEM1:32PMESTIMATEDETAILRTN16092RIVERLIGHTSREVISEDItemDescriptionQtyUnitU/MFU/LFM/$$HrsLI$$Subtotal$$RTNI6O92RIVERLIGHTSREVISED0$-1.00.0001.0$-0$-$-6Mobilization(10%ofconstructioncost)1LS$6,075.001.00.0001.0$6,0750$-$6,075El7RENTONAIRPORTAPRON‘D’0$-1.00.0001.0$-0$-$-Turnalllightson“BarbershopPoles”pointedtowardrivertowardApronsAawayfromparkandriver!(4-8lightstotal,1/2hrea)4EA$-1.00.5002.0$-4$304$304gLiftRental-MEANS2HR$128.001.01.0001.0$2562$152$408E810BUILDING04-0420$-1.00.0001.0$-0$-$-Replaceonly(2)LEDFloodLightspointedtowardriver(TherestareiiactuallycutoffLED’S-RABtype)0$-1.00.0001.0$-0$-$-12Replacew/RABALED2T78(78w)orequiv.-MEANS,1hr/ea.2EA$850.001.01.0002.0$1,7004$304$2,00413LiftRental2HR$128.001.01.0001.0$2562$152$408E814BUILDING04-045&04-0790$-1.00.0001.0$-0$-$-Replace5fixturesw/fullcutoff-HPS250wtypewallpacks.Hubbell15WGLorequiv.-MEANS,2656ExteriorLighting,1hr/fixture5EA$850.001.01.0002.0$4,25010$760$5,01016LiftRental5HR$128.001.01.0001.0$6405$380$1,020E2OD17PARTIALSITEANDUTILITYPLAN0$-1.00.0001.0$-0$-$-18Rotatetopoffixture90(2hrs)2EA$-1.02.0002.0$-8$608$60819Shieldriversideoffixtureafterrotationifnecessary-2hrsILS$250.001.02.0002.0$2504$304$554.--. -..20LiftRental4HR$128.001.01.0001.0$5124$304$816El9D21PEDESTRIANPATHWAYSANDPARKING0$—-1.00.0001.0$-0$-$-22Removeandrotatetopoffixture90,2hrs/ea2EA$-1.02.0002.0$-8$608$60823Shieldifnecessaryafterrotation(riverside),allowance,2hrs/ea1EA$250.001.02.0002.0$2504$304$55424LiftRental4HR$128.001.01.0001.0$5124$304$816El8D25PARTIALSITEANDUTILITYPLAN0$-1.00.0001.0$-0$-$-26Buildandinstallshields,2hr/ea2EA$250.001.02.0002.0$5008$608$1,10827LiftRental4HR$128.001.01.0001.0$5124$304$81628Mobilization,allowance1LS$500.001.08.0002.0$50016$1,216$1,716lElO29BUILDING04-790$-1.00.0001.0$-0$-$-3oReplace1wallpackw/150wHPSCutoffHubbelWGMorequiv.1LS$300.001.01.0002.0$3002$152$45231LiftRental1HR$128.001.01.0001.0$1281$76$204002AGENDA ITEM #3. a) 32LOT90$-1.00.0001.0$-0$-$-3Fabricate,1hr/fabricateea.32EA$25.001.0:1.0001.0$80032$2432$3,2324Installation32EA$-1.01.0002.0$-64$4,864$4,86435LiftRental32HR$128.001.01.0001.0$4,09632$2,432$6,52836Mobilization1LS$500.001.02.0001.0$5002$152$652E837APRON-A0$-1.00.0001.0$-0$-$-38Fixtureonwoodpole-thisoneshieldedorchanged________________2EA$1,000.001.02.0002.0$2,0008$608$2,60839Deepershieldsonallpolelights-allowance4EA$25.001.01.0001.0$1004$304$4044oLiftRental8HR$128.001.01.0001.0$1,0248$608$1,632E841BUILDING05-0500$-1.00.0001.0$-0$-$-42Replacefixtures,HubbelWGL,25OwHPS6EA$850.00l.O1.0002.0$5,10012$912$6,01243ReplaceFixtures,HubbelWGL,400wHPS7EA$1,000.001.01.0002.0$7,00014$1,064$8,06444LiftRental,HighLift(90’)-SUNBELTRENTALS(2daysallowance)16HR$231.251.01.0001.0$3,70016$1,216$4,91645:dIeMobandDemob2EA$1,000.001.016.0001.0$2,00032$2,432$4,43246Demobilization1LS$1,000.001.016.0001.0$1,00016$1,216$2,21647BoeingEngineering80HR$-1.01.0001.0$-80$8,469$8,46911/15/20161:32PMItemDescriptionCOSTESTIMATINGSYSTEMESTIMATEDETAILRTN16092RIVERLIGHTSREVISEDQtyUnitU/MFU/LFM/$$HrsL/$$Subtotal8$003AGENDA ITEM #3. a) RTN16092RIVERLIGHTSREVISEDProjectTitle:Location:EstimateDate:EstimateClass:EstimatedProjectCost:ProjectStart:ConstructionStart:ConstructionDuration:SiteServicesBasisOfEstimate(BOE)11/15/2016RTN16092RIVERLIGHTSREVISEDRENTONAIRPORT11/15/16Class4$164,425ProjectScopeofWork:RequiredProjectSuppliers:ElArch/EngFirmElPM/CMSupplierLICommissionAgentContractorflBoeingPurchaseEquipmentSupplierElConstructionTesting[JOther_______________ElOther__________________LIOther________________CedarRiverLightingImprovements.004AGENDA ITEM #3. a) Assumptions:RTN16092RIVERLIGHTSREVISEDClarification:IQualifications:Exclusions:HazardousMaterialAbatementCosts.OvertimeA&EDesignBasedonthefollowingdocumentsandevents:DateEventDescriptionDatedDrawingDescriptionDateRev2/23/1611/15/16JobWalkRevisedperYussufJ.005AGENDA ITEM #3. a) RTN16092RIVERLIGHTSREVISEDRenton/BellevueSiteServicesCostEstimateSummarySubject:RTN16092RIVERLIGHTSREVISEDEstimatingFactor:50%JobNumber:RTN16092Version:16024Project:RTN16092RIVERLIGHTSREVISEDConstructionCraftHoursExpenseCapitalRealPersonalPropertyCapitalAllEstimated-Estimated-Estimated-CodeCraftHours50%TotalHours50%TotalHours50%TotalTotalciCarpenter0000000——00DlMillwright00000—0——00D2EquipOp7839117000——0117ElElectrician25212637800—0——0378E4ElectTech0—0000—0——00FlFumMover00000000LiPlumber000000000L31-leat&Vent000000000P1Painter000000000RiRoofer0000000000SiSheetmetal00000—00000WiWelder00000_00000xiMiscellaneous00000—00000L7ThemmiBalance0000000000Totals:330165495000000495DesignerHoursExpenseCapitalRealPersonalPropertyCapitalAllEstimatedEstimatedEstimatedCodeCraftFlours50%TotalHours50%TotalHours50%TotalTotalDAArchitect0000000000DCCivil0000000000DEElectrical8040120000000120DMMechanical0000000000DCEquipment0000000000DSStructural0000000000AEOutsideFinn0000000000Totals:8040120000000120006AGENDA ITEM #3. a) AB - 1875 City Council Regular Meeting - 20 Mar 2017 SUBJECT/TITLE: Puget Sound Energy Electrical and Gas Services Franchise Agreement RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Lys Hornsby, Utility Systems Director EXT.: 7239 FISCAL IMPACT SUMMARY: This agreement has no fiscal impact. SUMMARY OF ACTION: The existing 15-year franchise agreement for electrical service with Puget Sound Energy (PSE) expired on September 15, 2015 and the existing 25-year franchise agreement for gas service expired on August 16, 2016. City staff and PSE staff have agreed to combine the two franchise agreements into a single agreement. If adopted the new Puget Sound Energy Franchise Agreement will expire in 15 years with an option for a 5-year extension. The franchise agreement will become effective 5 days after publication. The new franchise agreement contains the requirements from the existing electrical and gas franchise, addressing franchise terms, permit procedures, maintenance procedures, undergrounding requirements, insurance and indemnity requirements and coordination procedures. We have added several new items to the new franchise agreement. These items include a vegetation management section, an emergency management coordination section, a dispute resolution section and a section on arbitration. Risk Management has updated the indemnification and insurance requirements sections. EXHIBITS: A. Issue Paper B. Ordinance STAFF RECOMMENDATION: Approve the new franchise agreement with Puget Sound Energy for electrical and gas services as proposed and adopt the ordinance. AGENDA ITEM #4. a) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:March 15, 2017 TO:Armondo Pavone, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Administrator STAFF CONTACT:Lys Hornsby, Utility Systems Director, ext. 7239 SUBJECT:Puget Sound Energy Electrical and Gas Services Franchise Agreement ISSUE: Should the City approve a new franchise agreement with Puget Sound Energy for electrical and gas services and adopt the ordinance? RECOMMENDATION: Approve the new franchise agreement with Puget Sound Energy for electrical and gas services as proposed and adopt the ordinance. BACKGROUND SUMMARY: The existing 15-year franchise agreement for electrical service with Puget Sound Energy (PSE) expired on September 15, 2015 and the existing 25-year franchise agreement for gas service expired on August 16, 2016. City staff and PSE staff have agreed to combine the two franchise agreements into a single agreement. The new franchise agreement contains the requirements from the existing electrical and gas franchise, addressing franchise terms, permit procedures, maintenance procedures, undergrounding requirements, insurance and indemnity requirements and coordination procedures. We have added several new items to the new franchise agreement. These items include a vegetation management section, an emergency management coordination section, a dispute resolution section and a section on arbitration. Risk Management has updated the indemnification and insurance requirements sections. The franchise format has been revised to group similar items. Sections 1-4 cover the basic franchise approval. Sections 5-20 cover general work activities. Sections 21-27 cover basic legal concerns. Section 28-30 provide for final franchise adoption. AGENDA ITEM #4. a) Mr. Pavone, Council President Members of the Renton City Council Page 2 of 3 March 15, 2017 \LHHtp OUTLINE FOR NEW PUGET SOUND ENERGY FRANCHISE AGREEMENT: 1.Definitions: Provides definitions of key terms used in the agreement. 2.Purpose: Explains purpose of the cooperative agreement. 3.Rights and Privileges Conveyed: Grants of basic franchise rights to PSE. 4.Term: Defines length of agreement and option to extend. Term set for 15 years with an option for a 5-year extension. 5.Recovery of Costs: Outlines costs to PSE, administrative cost and utility tax. 6.Assignment and Transfer of Franchise: Requires Council approval for transfer. 7.Compliance with Laws – Reservation of Powers and Authority: Lists legal obligations for Puget Sound Energy. 8.Non-exclusive Franchise: States that the right-of-way is still available for other users. 9.Permits, Construction and Restoration: Outlines procedures for permits and construction. Includes procedures for boring work, damage repair, bond requirements, workmanship, restoration requirements and protection of survey monuments. 10.Coordination and Shared Construction: Outlines goal of coordination of work projects and joint use trenches. Clarifies city’s ability to repair and replace its street lights without additional costs to move PSE facilities. Requires Puget Sound Energy to provide safe grounding for its street lighting service covers. Outlines cathodic protection procedures for gas mains to protect city water mains from damage. 11.Hazardous Materials: Restricts use of pesticides and other hazardous materials by PSE. 12.Emergency Work – Permit Waiver: Allows Puget Sound Energy to make emergency repairs prior to obtaining a city permit. Requires proper notice to city staff for electrical outages and repair schedule. 13.Planning and Records of Installation: Requires PSE to provide as-built plans of its facilities in the rights-of-way to the city. Requires PSE to provide maintenance, safety and inspection records for its gas facilities in the city rights-of-way. 14.Undergrounding of Facilities: Requires that new electrical lines of 50 kV or less be underground. 15.Moving Buildings within the Franchise Area: Outlines Puget Sound Energy’s procedures for reviewing and approving requests to move buildings on public streets. 16.City Use of PSE Poles: Grants the city the use, subject to conditions, of PSE poles. 17.Vegetation Management Plan: This is a new section, which outlines the landscaping requirements for PSE in city rights-of-way. Requires city review and approval for most landscape pruning, removal or replacement. 18.Emergency Management Coordination: Puget Sound Energy agrees to meet with Renton Regional Fire Authority and the city’s Emergency Management Division on an annual basis to coordinate emergency operations and plans. AGENDA ITEM #4. a) Mr. Pavone, Council President Members of the Renton City Council Page 3 of 3 March 15, 2017 \LHHtp 19.Relocation of PSE Facilities: This section has been updated. PSE is required to relocate its facilities at its cost when there are identified conflicts with new city streets or utilities. 20.Decommissioning of PSE’s Facilities: Abandoned facilities to be decommissioned and/or removed with appropriate permits and city approval. 21.Rights and Remedies: Standard franchise language. 22.Dispute Resolution: This is a new section, which provides a defined process for addressing default issues between Puget Sound Energy and the city. 23.Arbitration: This is also a new section, outlining agreement between PSE and the city on arbitration procedures. 24.Alternative Remedies: Allows either party to seek other remedies where appropriate. 25.Amendments to Franchise: Amendments to the franchise requires approval from both parties. 26.Indemnification: This section has been updated by Risk Management and the City Attorney. 27.Insurance: This section has been updated by Risk Management. 28.Notice: Outlines noticing procedures and contact information. 29.Miscellaneous: Provides various clarifications, including stating that franchise requirements apply to PSE contractors, utility easements to be required for future street vacations and PSE is required to notify City of any WUTC tariff changes. 30.Effective Date: Franchise becomes effective 5 days after publication. CONCLUSION The Puget Sound Energy Franchise Agreement has been updated and includes several new sections that protect the city’s rights-of-way. Since both the electrical and gas franchises have already expired it is important that the new franchise agreement be executed to provide consistency in managing PSE’s projects and protecting our rights-of-way. cc:Chip Vincent, Community and Economic Development Administrator Kelly Beymer, Community Services Administrator Shane Moloney, Senior Assistant City Attorney Lys Hornsby, Utility Systems Director Jim Seitz, Transportation Systems Director Mike Stenhouse, Maintenance Services Director Jennifer Henning, Planning Director Brianne Bannwarth, Development Engineering Manager Pat Miller, Construction Inspection Supervisor AGENDA ITEM #4. a) 07772-0926/133612052.1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, GRANTING UNTO PUGET SOUND ENERGY, INC., A WASHINGTON CORPORATION, AND ITS SUCCESSORS AND ASSIGNS, THE PRIVILEGE AND FRANCHISE FOR FIFTEEN (15) YEARS, TO CONSTRUCT, OPERATE, SET, ERECT, SUPPORT, ATTACH, CONNECT, MAINTAIN, REPAIR, REPLACE, ENLARGE AND USE FACILITIES FOR PURPOSES OF TRANSMISSION, DISTRIBUTION AND SALE OF ELECTRICAL ENERGY AND GAS FOR POWER, HEAT, AND LIGHT AND OTHER PURPOSES FOR WHICH ENERGY AND GAS MAY BE USED, IN, UPON, OVER, UNDER, ALONG, ACROSS AND THROUGH THE FRANCHISE AREA; AND ESTABLISHING AN EFFECTIVE DATE. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON DOES ORDAIN AS FOLLOWS: SECTION I. Definitions For the purposes of this Franchise and any attachments, the following defined terms, phrases, words and their derivations, when used in this Franchise with initial letters capitalized, shall have the meaning provided below. When not inconsistent with the context in which the word is used, words used in the present tense include the future, words in the plural include the singular, and words in the singular include the plural. Undefined words shall be given their common and ordinary meaning. 1. Administrator: Means the Administrator of the City’s Community and Economic Development Department or designee, or any successor office responsible for management of the City’s public properties. 2. City: Means the City of Renton, a municipal corporation of the State of Washington, and its successors and assigns. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 2 07772-0926/133612052.1 3. Facility or Facilities: Means, collectively or individually, any and all: a. Gas distribution systems, including but not limited to, gas pipes, pipelines, mains, laterals, conduits, feeders, regulators, valves, meters, meter‐reading devices, fixtures, and communications systems and all necessary facilities and appurtenances thereto, whether the same be located over or under ground; b. Electric transmission and distribution systems, including but not limited to, poles, wires, lines, conduits, ducts, cables, braces, guys, anchors and vaults, transformers, switches, meter‐reading devices, fixtures, and communication systems; and any and all other equipment, appliances, attachments, appurtenances and other items necessary, convenient, or in any way appertaining to any and all of the foregoing, whether the same be located over or under ground. 4. Franchise: Means this ordinance and any related amendments, exhibits, or appendices. 5. Franchise Area: Means (a) all present and future roads, alleys, avenues, highways, streets, and throughways of the City as now laid out, platted, dedicated, acquired or improved and/or as may be hereafter laid out, platted, dedicated, acquired or improved within the present limits of the City and as such limits may be hereafter extended or altered, and (b) all City‐owned utility easements dedicated for the placement and location of various utilities provided such easement would permit PSE to fully exercise the privilege granted under this Franchise within the area covered by the easement. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 3 07772-0926/133612052.1 6. Hazardous Substance: Means any hazardous, toxic, or dangerous substance, material, waste, pollutant, or contaminant that is classified as a hazardous substance under applicable Laws. 7. Laws: Means any federal, state, or municipal code, statute, ordinance, decree, executive order, governmental approvals, guideline, permits, procedures, regulation, regulatory programs, rules, specifications, standards or Tariffs, as they exist, are amended, or may be created. 8. Parties: Means the City and PSE. 9. PSE: Means Puget Sound Energy, Inc., a Washington corporation, and its successors and assigns. For the avoidance of doubt, PSE’s agents, contractors (of any tier), employees, officers and representatives, when acting for or on behalf of PSE in exercising any rights or fulfilling any obligation of PSE under this Franchise, will be included in the definition of the term “PSE” hereunder. 10. Public Improvement Project: Means any City‐funded capital improvement or repair project within the Franchise Area that is undertaken by or on behalf of the City. 11. Tariff: Has the meaning provided in WAC 480‐80‐030 (Definitions), or such similar definition describing rate schedules, rules and regulations relating to charges and services as may be adopted by the regulatory authority with jurisdiction, under the laws of the State of Washington, over public service companies. 12. WUTC: Means the Washington Utilities and Transportation Commission or such successor regulatory agency having jurisdiction over public service companies. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 4 07772-0926/133612052.1 13. Work: Means any construction, excavation, installation or other work performed within the Franchise Area by or on behalf of PSE. SECTION II. Purpose 1. Conditions: The purpose of this Franchise is to delineate the conditions relating to PSE’s use of the Franchise Area and to create a foundation for the Parties to work cooperatively in the public’s best interests after this Franchise becomes effective. This Franchise is granted subject to the City’s land use authority, public highway authority, police powers, and franchise authority, and is conditioned upon the terms and conditions provided in this Franchise and PSE’s compliance with all Laws, subject to Subsection 7.1. 2. Reserved Rights: This Franchise is granted upon the express condition that the City retains the absolute authority to grant other or further franchises in, under, on, across, over, through, along or below any Franchise Area; provided, to the extent applicable, such authority is exercised in a manner consistent with the terms and conditions of this Franchise. This Franchise shall, in no way, prevent or prohibit the City from using any of its Franchise Area, or affect its jurisdiction over any part of the Franchise Area, and the City retains absolute authority to make all changes, relocations, repairs, maintenance, establishments, improvements, dedications or vacations of same as the City may see fit; provided that the City shall at all times exercise its retained power in a manner consistent with the terms and conditions of this Franchise. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 5 07772-0926/133612052.1 SECTION III. Rights and Privileges Conveyed 1. Franchise Granted: Pursuant to all applicable Laws (in the manner specified in Subsection 7.1), the City grants to PSE, under this Franchise’s terms and conditions, the privilege, right and authority to construct, operate, set, erect, support, attach, connect, repair, maintain, replace, enlarge, use and improve its Facilities in, upon over, under, along, across and through the Franchise Area to provide for the transmission, distribution and sale of gas and energy for power, heat, light and such other purposes for which gas and energy may be used. 2. Limited Franchise: This Franchise conveys a limited privilege as to the Franchise Area in which the City has an actual interest. It is not a warranty of title or interest in the Franchise Area. This privilege shall not limit the City’s police powers, any statutory or inherent authority, jurisdiction over the Franchise Area, or its zoning or land use authority, and the City shall at all times exercise its retained powers in a manner consistent with the terms and conditions of this Franchise. The terms and conditions of this Franchise shall not, and shall not be construed to, apply to Facilities located on PSE‐ owned or leased properties or easements (whether inside or outside of the Franchise Area, whether granted by a private or public entity, and whether now existing or hereafter acquired) and such Facilities are not, and will not be deemed to be, located pursuant to rights derived from this Franchise or pursuant to rights otherwise granted by the City. This Franchise shall not convey any privilege to PSE to install Facilities on or to otherwise use City‐owned or leased properties or easements outside the Franchise Area. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 6 07772-0926/133612052.1 3. Principal Use Limitation: This Franchise shall not authorize a principal use of the Franchise Area for purposes other than the location, placement, operation, maintenance and use of Facilities used in the transmission, distribution and sale of gas or electrical energy for power, heat, or light. The City acknowledges that PSE may, from time to time, make or allow incidental use of excess capacity of Facilities within the Franchise Area for other purposes. 4. Franchise is Non‐Exclusive: The City grants this non‐exclusive Franchise to PSE to operate, maintain and improve its Facilities within the Franchise Area as a gas transmission and distribution system and an electrical energy transmission and distribution system for PSE’s business. 5. Acknowledgement: PSE acknowledges by its acceptance of the granted privileges, that it has carefully read and fully comprehends the terms and conditions of this Franchise. PSE accepts all reasonable risks of the meaning of the provisions, terms and conditions of the Franchise. 6. Prior Franchise Repealed: Upon the effective date of this ordinance and acceptance of such ordinance and Franchise by PSE, all prior franchises between the City and PSE, or its predecessors in interest, for use of the Franchise Area for placement and operation of Facilities in connection with the distribution and sale of gas and electrical energy shall be deemed repealed. 7. Existing Facilities Outside Franchise Area: Existing Facilities installed or maintained by PSE in accordance with prior franchise agreements on public grounds and places within the City (but which are not a part of the Franchise Area as defined by this AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 7 07772-0926/133612052.1 Franchise) may be maintained, repaired and operated by PSE at the location where such Facilities exist as of the effective date of this Franchise for the term of this Franchise; provided, however, that no such Facilities may be enlarged, improved or expanded without the City’s prior review and approval pursuant to the provisions of any applicable Laws. 8. Third Parties: Nothing in this Franchise shall be construed to create or confer any privilege or remedy upon any person(s) other than the City and PSE. No action may be commenced or prosecuted against any Party by any third party claiming as a third party beneficiary of this Franchise. This Franchise shall not release or discharge any obligation or liability of any third party to either Party. SECTION IV. Term 1. Length of Term: Each of the provisions of this Franchise shall become effective upon PSE’s acceptance of the terms and conditions of this Franchise and shall remain in effect for fifteen (15) years, unless it is terminated pursuant to Section XXII (Dispute Resolution). At any time not more than two (2) years nor less than one hundred and eighty (180) calendar days before the expiration of the term of this Franchise, PSE may make a written request and the City may consider, at its sole discretion, renewing this Franchise for an additional five (5) year renewal period, unless either party expresses its intention in writing to terminate this Franchise at the conclusion of the fifteen (15) year term. 2. Extension upon Expiration: If the Parties fail to formally renew or terminate the Franchise prior to the expiration of its term or any extension, the Franchise shall be AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 8 07772-0926/133612052.1 extended on a year‐to‐year basis (or such term as the Parties may mutually agree) until a renewed, terminated or extended Franchise is executed. SECTION V. Recovery of Costs 1. Administrative Fee: Pursuant to RCW 35.21.860(1)(b), as it exists or may be amended, PSE shall reimburse the City for all actual administrative expenses incurred by the City that are directly related to receiving and approving a permit, license and this Franchise, to inspect plans and construction, or for the preparation of a detailed statement pursuant to SEPA (RCW Chapter 43.21C). Where the City incurs actual administrative expenses for review or inspection of activities undertaken through the authority granted in this Franchise (and such expenses are not duplicative of expenses which are reflected in some other City‐imposed charge or fee), PSE shall pay such expenses directly to the City. 2. Utility Tax: Pursuant to RCW 35.21.870 (Electricity, telephone, natural gas, or steam energy business — Tax limited to six percent — Exception) and RCW 35.21.860(1)(a), as they exist or may be amended, the City may impose a utility tax on PSE. 3. No Franchise Fee: Pursuant to RCW 35.21.860 (Electricity, telephone, or natural gas business, service provider — Franchise fees prohibited — Exceptions), the City may not impose a franchise fee or any other fee or charge of whatever nature or description upon PSE. 4. Cost of Publication: PSE shall bear the entire cost of publication of this ordinance. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 9 07772-0926/133612052.1 SECTION VI. Assignment and Transfer of Franchise PSE may not assign or transfer this Franchise without the written consent of the City Council, which consent shall not be unreasonably withheld. Any assignee or transferee shall, at least thirty (30) calendar days prior to the date of any assignment or transfer, file written notice of the assignment or transfer with the City, together with its written acceptance of all of the Franchise terms and conditions. PSE shall have the privilege, without such notice or such written acceptance, to mortgage its benefits and privileges in and under this Franchise to the trustee for its bondholders. The Franchise terms and conditions shall be binding upon the Parties' respective assigns and successors. SECTION VII. Compliance with Laws ‐ Reservation of Powers and Authority 1. Compliance: In every aspect related to this Franchise, including but not limited to all Work, PSE shall comply with all applicable Laws, as they exist or may be amended, whether specifically mentioned in this Franchise or not; provided that, in the event of a conflict between the terms of this Franchise and any City‐enacted Laws, the terms of this Franchise will control. This Franchise constitutes a valid and enforceable contract between the Parties and may not be modified or amended except as expressly permitted in Section XXV. 2. Legitimate Municipal Interest: As to matters subject to the terms and conditions of this Franchise, if the City determines during the term of this Franchise that the assertion of a legitimate municipal interest is prohibited by application of federal or state Law, then as to such matter and such municipal interest and consistent with its legal obligations, PSE shall cooperate with the City in a good faith effort to address such AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 10 07772-0926/133612052.1 municipal interest. In this context, neither Party shall invoke this Franchise as a basis to assert that its consideration of a given issue is excused by operation of the doctrines of estoppel or waiver. 3. Reference to Specific Law or Order: Upon written inquiry by the City, PSE shall provide a specific reference to the federal, state, or local Law or the WUTC order or action establishing a basis for PSE’s actions related to a specific Franchise issue. 4. Tariffs: This Franchise is subject to the provisions of any applicable Tariff now or hereafter on file with the WUTC or its successor. In the event that any provision of this Franchise would cause PSE to be out of compliance with any Tariff, the provisions of such Tariff shall control. SECTION VIII. Non‐exclusive Franchise 1. Non‐exclusive: As provided in Subsection 2.2, this Franchise is non‐exclusive. 2. City Use of Franchise Area: This Franchise shall not prevent, prohibit, limit or affect the City’s use of the Franchise Area, in a manner consistent with this Franchise; or the City’s jurisdiction over the Franchise Area. The Parties agree that the City reserves and retains all of its statutory, inherent and other powers and franchise authority, as they exist or shall exist, and the City shall at all times exercise its retained power in a manner consistent with the terms and conditions of this Franchise. 3. Municipal Electric Utility: Nothing in this Franchise is intended to modify or impair the Parties’ respective rights and obligations in the event the City decides to acquire, construct, own, operate and maintain a municipal electric utility. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 11 07772-0926/133612052.1 SECTION IX. Permits, Construction and Restoration 1. Free Passage of Traffic: PSE shall at all times maintain its Facilities within the Franchise Area so as not to unreasonably interfere with the free passage of traffic or the use and enjoyment of adjoining property. PSE shall at all times post and maintain proper barricades and comply with all applicable Laws, safety regulations and standards during such period of construction. 2. Permit Application Required: Except in the event of an emergency, PSE shall first obtain and comply with all required permits from the City to perform Work on PSE’s Facilities within the Franchise Area in accordance with applicable Laws, subject to Subsection 7.1. Work within City streets shall be accomplished through boring rather than open trenching whenever reasonably feasible. If PSE believes boring is not reasonably feasible, PSE’s permit application shall detail why it believes boring is not reasonably feasible. The City will not unreasonably deny a request to use open trenching when boring is not reasonably feasible. 3. Facility Placement and Detection: The Parties intend that the specific location of Facilities within the Franchise Area (and similar facility‐related matters of a specific nature requiring detailed case‐by‐case analysis) is to be determined in accordance with applicable Laws (including, without limitation, rights of appeal). PSE shall employ commercially available means consistent with its standards and operating practices to ensure that all underground Facilities installed in the Franchise Area subsequent to the date of this Franchise (including, without limitation, Facilities later decommissioned by PSE in accordance with Section XX) are locatable using surface locating technologies AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 12 07772-0926/133612052.1 routinely used by PSE and/or its contract locators. The City will notify PSE before digging in the Franchise Area and PSE will locate its Facilities, all in accordance with applicable procedures required by Law (e.g. Chapter 19.122 RCW). If PSE fails to locate its underground Facilities within the Franchise Area as required by this subsection and applicable Law, and without limiting any other remedies available to the City under applicable Law, PSE shall evaluate fairly and in good faith, in accordance with applicable Law, any claim submitted by the City for delay costs incurred by the City as a direct result of such unmarked Facilities impacting a Public Improvement Project schedule. 4. Lateral Support: Whenever Work on Facilities within the Franchise Area have caused or contribute to a condition that appears to substantially impair the lateral support of the Franchise Area, the City may direct PSE, at PSE’s sole expense, to take such actions as are reasonably necessary within the Franchise Area so as not to impair the lateral support thereof. 5. Limits on Construction: No park, public square, golf course, street rights‐of‐way or public place of like nature shall be excavated or damaged by PSE if there is a substantially equivalent alternative. The determination of there being a substantially equivalent alternative shall be determined by the City. 6. Bond Requirement: Before undertaking any of the Work authorized by this Franchise, as a condition precedent to the City’s issuance of any permits, PSE shall, upon the City’s request, furnish a bond executed by PSE and a corporate surety authorized to operate a surety business in the State of Washington, in a reasonable amount approved by the Administrator as sufficient to ensure performance of PSE’s obligations under this AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 13 07772-0926/133612052.1 Franchise with respect to the performance of such Work. In lieu of a separate bond for routine individual projects involving Work in the Franchise Area, PSE may satisfy the City’s bond requirements by posting a single on‐going performance bond in a reasonable amount approved by the Administrator. 7. Workmanship: All Work done by PSE or at PSE’s direction or on its behalf within the Franchise Area, including all such Work performed by contractors or subcontractors, shall be considered PSE’s Work and shall be undertaken and completed in a workmanlike manner and in accordance with the descriptions, plans and specifications PSE provided to the City. PSE’s Work shall not permanently or unnecessarily damage or unreasonably interfere with other franchises, licenses, utilities, drains or other structures within the Franchise Area, or the Franchise Area, and shall not unreasonably interfere with public travel or the free passage of vehicle or pedestrian traffic within the Franchise Area, park uses, and other municipal uses of the Franchise Area. PSE’s Work shall comply with all applicable Laws, subject to and in accordance with Subsection 7.1. 8. Material and Installation Methods: As a condition of receiving the privilege to work within the Franchise Area, PSE shall assume full responsibility for using materials and installation methods that are in full compliance with applicable Laws and shall verify this submittal of documentation of materials and testing reports when requested by the City. All costs for performing on‐site testing, such as compaction tests, shall be borne by PSE. 9. Damage During Work: In case of any damage caused by PSE, or by PSE’s Facilities, to the Franchise Area (including but not limited to all City, franchisee, and AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 14 07772-0926/133612052.1 licensee owned improvements and structures existing therein) PSE agrees to repair the damage at no cost to the City. PSE shall, upon discovery of any such damage, immediately notify the City. The City will inspect the damage and provide PSE a reasonable period of time for completion of the repair. If the City discovers damage caused by PSE within the Franchise Area, the City will give PSE prompt notice of the damage and provide PSE a reasonable period of time to repair the damage. In the event PSE does not make the repair as required in this section, the City may repair the damage, to its satisfaction, at PSE’s sole expense. 10. Restoration Requirements: Whenever it shall be necessary for PSE, in the exercise of its rights under this Franchise, to disturb the surface of the Franchise Area, PSE shall restore the surface of the Franchise Area and any other property within the Franchise Area which may have been disturbed or damaged by such Work to at least the same condition as it was in immediately prior to the start of the Work. All such restoration shall conform to the City’s applicable construction specifications, trench restoration standards, street overlay requirements and applicable Laws in effect at that time, subject to Subsection 7.1. Restoration shall include all landscaping, irrigation systems and trees within the Franchise Area to the extent the same are disturbed or damaged by PSE in the performance of the Work. The City shall have final approval of the condition of the Franchise Area after restoration pursuant to applicable Laws, as they exist or may be amended or superseded, provided that such provisions are not in conflict or inconsistent with the express terms and conditions of this Franchise. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 15 07772-0926/133612052.1 11. Survey Monuments: All survey monuments which are disturbed or displaced by PSE in its performance of any Work within the Franchise Area shall be referenced and restored by PSE, in accordance with WAC 332‐120, (Survey Monuments – Removal or Destruction), as it exists or may be amended, and other applicable Laws. 12. Failure to Restore: If PSE fails to restore the Franchise Area in accordance with this section, the City shall provide PSE with written notice including a description of actions the City believes necessary to restore the Franchise Area. If PSE fails to restore the Franchise Area in accordance with this section within thirty (30) calendar days of PSE’s receipt of the City’s notice, the City, or its authorized agent, may restore the Franchise Area at PSE’s sole and complete expense. The privilege granted under this section shall be in addition to others provided by this Franchise. SECTION X. Coordination and Shared Construction 1. Coordination: The Parties shall make reasonable efforts to coordinate any work that either Party may undertake within the Franchise Area to promote the orderly and expeditious performance and completion of such work, and to minimize any delay or hindrance to any construction work undertaken by themselves or utilities with the Franchise Area. PSE and the City shall further each exercise its best efforts to minimize any delay or hindrance to any construction work either may undertake within the Franchise Area. Any associated costs caused by any construction delays to the City or to any contractor working for the City due to PSE’s failure to submit and adhere to PSE’s plans and schedule in relocating or installing PSE facilities shall be the sole responsibility of PSE. PSE shall, at the City’s request, also attend construction meetings pertaining to AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 16 07772-0926/133612052.1 performance of work within the Franchise Area and shall designate a contact person to attend such meetings. PSE’s responsibility for performance of all such work is, in all respects, subject to applicable Laws, in accordance with Subsection 7.1. 2. Joint Use Trenches: If PSE or the City shall cause excavations to be made within the Franchise Area, the Party causing such excavation to be made shall afford the other, upon receipt of a written request to do so, an opportunity to use such excavation, provided that: (a) such joint use shall not unreasonably delay the work of the Party causing the excavation to be made; and (b) such joint use shall be arranged and accomplished on terms and conditions satisfactory to both Parties. 3. Joint Use Policies: The City may, during the term of this Franchise, adopt policies with respect to the Franchise Area which encourage joint use of utility facilities within the Franchise Area. PSE shall cooperate with the City and explore opportunities for joint use of utility facilities within the Franchise Area that are consistent with applicable Laws and prudent utility practices. 4. Repair and Replacement of City‐Owned Street Lights: The City retains the right to repair or replace City‐owned street lights and associated poles located within the Franchise Area. The City shall provide advance notice to PSE for any such work to be performed by or for the City in the vicinity of PSE’s Facilities. The City shall coordinate with PSE for any work which PSE may elect to perform involving PSE’s Facilities in conjunction with the City’s street lighting work, but shall not be obligated to pay any costs to PSE for work PSE elects to perform involving PSE Facilities located within the Franchise Area. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 17 07772-0926/133612052.1 5. Installation of New City‐Owned Street Lights: The City retains the right to install new City‐owned street lights within the Franchise Area. The City shall provide advanced notice to PSE of such new installations and shall coordinate with PSE on the design and installation of such new City‐owned street lights to provide for required clearance from existing PSE Facilities then located within the Franchise Area. In the event new City‐owned street lights cannot be designed and installed within the Franchise Area to provide required clearance from existing PSE Facilities then located within the Franchise Area, the City shall so notify PSE and either (a) provide PSE reasonable information and opportunity to allow PSE to adjust, modify or relocate such Facilities to provide required clearance prior to installation of the new City‐owned street lights, or (b) enter into a mutually acceptable arrangement with PSE to enable PSE to install the new City‐owned street lights for the City in a manner to allows for the required clearance. 6. Grounding Verification Testing for PSE‐Owned Street Light Systems: PSE will periodically test all PSE‐owned metal street light poles and associated metal hand hole covers located in the Franchise Area for proper grounding in accordance with all applicable Laws and PSE’s then‐current engineering test standards and procedures. SECTION XI. Hazardous Materials 1. Written Approval Required: In maintaining its Facilities within the Franchise Area (including, without limitation, vegetation management activities), PSE shall not apply any pesticide, herbicide, or other Hazardous Substance within the Franchise Area without prior written approval of the City. The City will not unreasonably withhold its approval, but such approval must be in conformance to the Aquifer Protection AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 18 07772-0926/133612052.1 regulations of the City. If PSE shall first obtain the City’s approval to apply a specific product in accordance with a defined procedure on an ongoing basis throughout the Franchise Area, it shall not thereafter be necessary for PSE to obtain the City’s approval on each occasion such product is applied in accordance with such procedure. PSE shall notify the City of any accident by PSE involving PSE’s use of Hazardous Substances within the Franchise Area. 2. Release of Hazardous Substance by PSE: Upon a release of any Hazardous Substance caused by PSE or its contractors, or from PSE’s Facilities, within the Franchise Area, PSE shall notify the City within twenty‐four (24) hours after PSE discovers or is made aware of the release. PSE shall act promptly to remove (if possible), dispose, or otherwise handle such Hazardous Substance, as necessary, in accordance with applicable Laws. PSE shall be solely responsible for the costs of removal, disposal and/or handling of any Hazardous Substance that is released by PSE or from PSE’s Facilities and any associated environmental mitigation requirements imposed by operation of applicable Laws. If Hazardous Substance removal requires removal of fill, landscaping, or other functional material, PSE shall provide substitute nonhazardous substances to replace the removed material, as necessary to restore the premises the same or better condition that existed prior to the Hazardous Substance release. PSE shall obtain all required permits and proceed with the removal operations at its own cost. 3. Discovery of Hazardous Substance Not Caused by PSE: If, in the exercise of its rights under this Franchise, PSE discovers a release of any Hazardous Substance within AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 19 07772-0926/133612052.1 the Franchise Area and such release was not from its Facilities, or caused by PSE or its contractors, PSE shall notify the City within twenty‐four (24) hours of its discovery. The City will investigate the potential Hazardous Substance release and take all necessary measures to comply with applicable laws, which may include directing other responsible parties to remove and mitigate the Hazardous Substance release. If PSE’s operations within the Franchise Area are delayed or its services disrupted by the discovery, investigation, and removal operations, PSE shall have no recourse against the City for such resulting delays or service disruptions; provided that, for clarity, this Franchise does not require PSE to remediate a release of Hazardous Substances found to have been caused by the City or any third party not acting for or on behalf of PSE. SECTION XII. Emergency Work ‐ Permit Waiver 1. Prompt Response Required: In the event of any emergency involving damaged PSE Facilities located in or under the Franchise Area, or if PSE’s Facilities within the Franchise Area are in a condition as to immediately endanger the property, life, health or safety of any individual, PSE shall, upon receipt of notification from the City of the existence of such condition, immediately take those actions as are necessary to correct the dangerous condition. 2. Permit Deferred: If and to the extent reasonable actions on PSE’s part are necessary to respond to an emergency situation involving its Facilities within the Franchise Area, and such action would otherwise require the issuance by the City of an authorizing permit or approval, the City hereby waives the requirement that PSE obtain any such permit or approval as a prerequisite to undertaking such activity; provided, AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 20 07772-0926/133612052.1 however, PSE shall subsequently apply for any such required permit or approval within ten (10) business days from and after the date of the commencement of such activity otherwise requiring such permit or approval. Further, PSE shall inform the City’s permitting authority of the nature, location, and extent of the emergency, and the work to be performed, prior to commencing the work if such notification is practical, or where such prior notification is not practical, PSE shall notify the City’s permitting authority on the next business day. To the extent the emergency or PSE’s response to the emergency materially interrupts the flow of vehicle or pedestrian traffic (e.g. necessitates temporary traffic lane or sidewalk closures or detours), or otherwise presents a public safety hazard, PSE shall notify police or fire services by calling 911 or an applicable dispatch number as may be provided in writing by the City. PSE shall cooperate with the City and its emergency responders when performing emergency work in the Franchise Area, as necessary to protect public safety and welfare. 3. Public Service Obligations: Nothing in this section is intended, nor shall it be construed, as a hindrance to PSE’s ability to take such actions as it deems necessary to discharge its public service obligations in accordance with the Laws of the State of Washington. Nothing in this section is intended, nor shall it be construed, as preventing the City from recovering from PSE, if otherwise so entitled in accordance with applicable Law, any extraordinary costs in responding to an emergency situation involving PSE’s Facilities within the Franchise Area. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 21 07772-0926/133612052.1 4. Emergency Contacts: PSE’s emergency plans and procedures shall designate PSE’s responsible local emergency response officials and a direct twenty‐four (24) hour emergency contact number for control center operator. SECTION XIII. Planning and Records of Installation 1. Future Construction Plans: Upon the request of either Party, but not more often than annually unless otherwise agreed upon by the Parties, the Parties will meet to discuss and coordinate regarding future construction activities then being planned by either Party within the Franchise Area, including potential Public Improvement Projects and potential improvements, relocations and conversions to PSE’s Facilities within the Franchise Area; provided, however, any such discussions and coordination shall be for informational purposes only and shall not obligate either Party to undertake any specific improvements within the Franchise Area, nor shall such discussions or coordination be construed as a proposal to undertake any specific improvements within the Franchise Area. 2. Planning for Public Improvement Projects: The City will provide PSE with copies of its Transportation Improvement Plan and Capital Improvement Plan following their adoption by the City Council. For Public Improvement Projects planned to commence within two (2) years of the plans’ adoption, the City will identify the Public Improvement Projects that it believes will require coordination with PSE. Within sixty (60) calendar days of PSE’s receipt of the City Council adopted plans and City identified Public Improvement Projects requiring coordination, PSE will notify the City if PSE believes AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 22 07772-0926/133612052.1 there are any additional planned Public Improvement Projects that require coordination between the Parties. 3. Coordination on Public Improvement Projects: For any Public Improvement Project that either Party has identified as requiring coordination, the City will notify PSE when it commences design work for the Public Improvement Project and identify a City representative to coordinate the Public Improvement Project with PSE. Within twenty (20) calendar days of receiving such notification, PSE shall designate a representative to coordinate the Public Improvement Project with the City. Throughout the design and project implementation, the project coordinators shall cooperate and share information necessary to efficiently complete the Public Improvement Project. This information may include, but is not limited to, project contacts, project details, applicable project schedules, identification of contractors, location of affected existing and planned Facilities, project status, and detailed and dimensioned plan specifications. 4. Coordinating Plans: If PSE has non‐emergency plans to perform work that will require disturbing pavement or sidewalks in the same areas the City has plans to resurface, overlay, or reconstruct roads or sidewalks, PSE will coordinate with the City to attempt to schedule its work to occur prior to the City’s planned Public Improvement Project. 5. Records: PSE shall at all times keep full and complete plans, specifications, profiles and records in accordance with its standard business practices (“Facility Records”) showing the location and size of all its Facilities within the Franchise Area, and such Facility Records shall be kept current by PSE to show thereon the locations of all AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 23 07772-0926/133612052.1 additional Facilities hereinafter installed by PSE within the Franchise Area. PSE shall provide the City, upon the City’s request, as required for the City’s effective management of the right‐of‐way, copies of available Facility Records in use by PSE showing the location of its Facilities at specific locations within the Franchise Area. As to any Facility Records so provided, PSE does not warrant the accuracy thereof and, to the extent the location of Facilities are shown, such Facilities are shown in their approximate location. These Facility Records shall be subject to inspection at all reasonable times by governmental officials and agents upon reasonable advance notice to PSE. 6. Design Locates: Upon the City’s request, in connection with the design of any Public Improvement Project, PSE shall verify the location of its underground Facilities within the Franchise Area by excavating (e.g., pot holing) at no expense to the City. In the event PSE performs such excavation, the City shall not require any restoration of the disturbed area in excess of restoration to the same condition as existed immediately prior to the excavation. 7. Utility Locates: Notwithstanding the foregoing, nothing in this section is intended (nor shall be construed) to relieve either Party of their respective obligations arising under applicable Laws with respect to determining the location of utility facilities. SECTION XIV. Undergrounding of Facilities 1. Undergrounding Policy and Tariffs: PSE acknowledges that the City desires to promote a policy of undergrounding of Facilities within the Franchise Area. The City AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 24 07772-0926/133612052.1 acknowledges that PSE provides electrical service on a non‐preferential basis subject to and in accordance with applicable Tariffs on file with the WUTC. Subject to and in accordance with such Tariffs, PSE will cooperate and participate with the City in the formulation of policy and development of an underground management plan with respect to PSE aerial Facilities within the City. 2. Undergrounding Required for New Facilities: All new Facilities, of 50 kV or less, installed within the Franchise Area during the term of this Franchise shall be located underground; provided that installation of cabinet enclosed switches, transformers and similar equipment will be permitted and installed pursuant to the provisions of any applicable Laws (subject to Subsection 7.1) and specifically subject to and in accordance with applicable Tariffs on file with the WUTC. 3. Tariffs: If, during the term of this Franchise, the City shall direct PSE to underground existing Facilities within the City, such undergrounding shall be arranged and accomplished subject to and in accordance with applicable Tariffs on file with the WUTC. SECTION XV. Moving Buildings within the Franchise Area 1. PSE Approval Required: If any person or entity obtains permission from the City to use the Franchise Area for moving or removal of any building or other object, the City shall, prior to granting such permission, require such person or entity to make any necessary arrangements with PSE for the temporary adjustment of PSE’s wires to accommodate the moving or removal of such building or other object. Such necessary AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 25 07772-0926/133612052.1 arrangements with PSE shall be made, to PSE’s satisfaction, not less than fourteen (14) calendar days prior to the moving or removal of said building or other object. 2. Approval Criteria: In such event, PSE shall at the expense of the person or entity desiring to move or remove such building or other object, adjust any of its wires which may obstruct the moving or removal of such building or other object, provided that: a. The moving or removal of such building or other object which necessitates the adjustment of wires shall be done at a reasonable time and in a reasonable manner so as not to unreasonably interfere with PSE’s business. b. To the extent practical, where more than one route is available for the moving or removal of such building or other object, such building or other object shall be moved or removed along the route which causes the least interference with PSE’s business. c. The person or entity obtaining such permission from the City to move or remove such building or other object shall be required to indemnify and save PSE harmless from any and all claims and demands made against it on account of injury or damage to the person or property of another arising out of or in conjunction with the moving or removal of such building or other object, to the extent such injury or damage is caused by the negligence of the person or entity moving or removing such building or other object or the negligence of the agents, servants or employees of the person or entity moving or removing such building or other object. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 26 07772-0926/133612052.1 SECTION XVI. City Use of PSE Poles 1. Conditions for Use: During the term of this Franchise, and with respect to poles which are Facilities and which are (a) wholly owned by PSE and (b) within the Franchise Area, the City, subject to PSE’s prior written consent, which shall not be unreasonably withheld, may install and maintain City‐owned overhead wires upon such poles for police, fire, traffic control and other noncommercial municipal communications purposes. The foregoing rights of the City to install and maintain such wires are further subject to the following: a. The City shall do the installation and maintenance at its sole risk and expense, in accordance with all applicable Laws, and subject to such reasonable requirements as PSE may specify from time to time (including, without limitation, requirements accommodating PSE’s Facilities or the facilities of other parties having the privilege to use PSE’s Facilities); b. PSE shall have no obligation arising under the indemnity and insurance provisions of this Franchise as to any circumstances directly or indirectly caused by or related to such City‐owned wires or the installation or maintenance of those wires; and c. PSE shall not charge the City a fee or charge for the use of such poles in accordance with this section as a means of deriving revenue therefrom; provided, however, that PSE shall bear any cost or expense in connection with the City’s installation and maintenance of wires. 2. Posting of City Signs: Subject to reasonable rules and regulations prescribed by PSE and subject to RCW 70.54.090 or any other applicable Laws, the City shall have the AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 27 07772-0926/133612052.1 right to post city signs on PSE’s utility poles within the Franchise Area as reviewed and approved by PSE. 3. Administrative Fee: PSE may charge the City an administrative fee for the purposes of reviewing such joint facility installations. SECTION XVII. Vegetation Management Plan 1. Balance of Concerns: The Parties recognize that any appropriate vegetation management plan should adequately balance safety, reliability, vegetation health and community aesthetic concerns and the clearance between vegetation and PSE’s Facilities necessary for public safety and operational reliability. 2. Coordination Required: PSE will coordinate, in advance, its vegetation management activities within and/or adjacent to the Franchise Area with the City, including but not limited to its Transportation, Fire and Emergency Services, and Community Services Departments. On an annual basis, PSE will give the City a proposed vegetation management plan. Upon the City’s written request, but no more often than quarterly, PSE will meet with the City to coordinate the implementation of the plan, provided however that such commitment to coordinate with the City shall not limit PSE’s privilege under this Franchise or duty under applicable Laws to remove or trim vegetation which, due to proximity to PSE’s Facilities, poses an imminent risk to public safety. 3. Use of Standard Practices: Pruning and removal of vegetation within and/or adjacent to the Franchise Area will be performed using all associated American National Standard Institute (ANSI) standards and best management practices accepted by the AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 28 07772-0926/133612052.1 International Society of Arboriculture (ISA). At a minimum, pruning and removing shall follow the most recent version of ANSI A300 (Part 7) publication, the most recent version of the ISA Best Management Practices Utility Pruning of Trees publication and applicable City guidelines and regulations. 4. Tree Trimming and Removal: When exercising its rights and duties under applicable Laws to remove or trim vegetation, PSE shall cooperate and work together with the City to minimize damage to healthy trees in or adjacent to the Franchise Area. If PSE determines it must remove or cut a City tree in a way that removes 40% or more of the total height of the tree, it shall notify the City Forester, or other designee, at least 2 business days in advance of the work and apply for a tree cutting permit if such permit is required by the Renton Municipal Code. If no permit is required by the Renton Municipal Code, PSE shall seek direction from the City Forester, or designee, as to whether it can top the tree or whether it will be required to remove and replace the tree at that location or an alternative location. The City shall not unreasonably deny a permit or request to remove, top or cut a tree that poses a risk to PSE’s facilities. 5. Plant Selection: PSE will coordinate with City urban forestry staff the identification of plant species appropriate for a location in proximity to PSE Facilities within the Franchise Area. If tree removal is performed by PSE or at PSE’s request, PSE shall fund the cost of any City‐required tree replacement that is appropriately sized to minimize risk of future interference with PSE facilities. 6. Debris Removal: PSE shall be responsible for removal of any debris generated during its vegetation management activities within the Franchise Area. The City may, at AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 29 07772-0926/133612052.1 its sole discretion, remove any such debris within the Franchise Area that is not promptly removed by PSE and bill PSE for the cost of said removal and disposal; provided, the City shall first provide PSE notice and a reasonable period of time to remove the debris. 7. Future Laws: Subject to Section 7.1 the City reserves the right to adopt by ordinance or resolution specific right‐of‐way vegetation management standards which may include, but not be limited to, alternate standard practices, identification of permitted or prohibited plant species, and permitting and procedural requirements. 8. Emergency Response: The forgoing notwithstanding, PSE shall at all times have the right to remove vegetation in the Franchise Area that has caused a system disruption or failure, or is in imminent risk of doing so, without delay for prior notice. SECTION XVIII. Emergency Management Coordination Annually, upon the request of the City, PSE will meet with the City’s emergency management representatives to coordinate emergency operations plans and update contact information and, at least once a year, at the request of the City, PSE personnel will actively participate with appropriate City representatives in training, exercise, and planning activities related to emergency preparedness, response, recovery and mitigation. In connection with and as part of any such meeting to coordinate emergency operations, the Parties will, as and to the extent reasonably requested by the City, (a) review and discuss PSE’s annual maintenance, safety and inspection plans and records relating to PSE’s gas Facilities located within the Franchise Area, (b) review and discuss any reports or notices filed with the WUTC or the Federal Office of Pipeline AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 30 07772-0926/133612052.1 Safety relating to the integrity or safety of PSE’s gas Facilities located within the Franchise Area, and (c) review and discuss any application by PSE for a waiver of any state or federal gas safety rule applicable to the integrity or safety of PSE’s gas Facilities located within the Franchise Area. SECTION XIX. Relocation of PSE Facilities 1. Relocation Required: The City shall have prior and superior right to the use of the Franchise Area for the installation and maintenance of its utilities and capital improvement projects, and should any conflict arise with City facilities, PSE shall, at no cost to the City, conform to the utilities and capital improvement projects of the City. Whenever the City undertakes (or causes to be undertaken) the construction of any Public Improvement Project within the Franchise Area, and such Public Improvement Project necessitates the relocation of PSE’s then existing Facilities within the Franchise Area, the City shall: A. Provide PSE, within a reasonable time prior to the City’s commencement of the Public Improvement Project, written notice requesting such relocation; and B. Provide PSE with copies of pertinent portions of the City’s plans and specifications for such Public Improvement Project. 2. PSE Relocation Plans: Unless other timing is mutually agreed upon by the Parties, PSE shall submit a complete right‐of‐way permit application with reasonably detailed relocation plans for the Public Improvement Project within sixty (60) calendar days after PSE’s receipt of the City’s notice and plans and specifications under AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 31 07772-0926/133612052.1 Subsection 19.1(A) and (B). PSE shall relocate its Facilities within the Franchise Area at no charge to the City. 3. Timing of Relocation: The City shall include in its notice and plans and specifications submitted to PSE under Subsection 19.1 the City’s proposed schedule for PSE’s completion of its relocation work for the Public Improvement Project, and PSE shall include in its relocation plans submitted under Subsection 19.2 PSE’s proposed schedule for completion of PSE’s relocation work for the Public Improvement Project. The Parties will thereafter mutually agree in writing upon a final schedule for such relocation, with each Party (a) giving due and good faith consideration to the other Party’s proposed schedule and project needs, (b) acting reasonably and (c) not unreasonably withholding its agreement in establishing the final schedule. For the avoidance of doubt, it shall not be unreasonable for PSE to withhold its agreement to the final schedule based on such factors as PSE’s inability to obtain materials in a timely manner, PSE’s relocation work being dependent on the performance of other work by the City or any third party, or any other cause beyond PSE’s reasonable control. PSE shall then complete all relocation work for the Public Improvement Project within the final schedule agreed upon by the Parties. PSE shall be solely responsible for the reasonable, out‐of‐pocket costs incurred by the City for delays in a Public Improvement Project to the extent the delay is caused by or arises out of (1) PSE’s failure to comply with the agreed final schedule for the relocation (other than as a result of causes or conditions beyond PSE’s reasonable control, including, without limitation, the acts or omissions of the City or any third party), or (2) PSE unreasonably withholding its AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 32 07772-0926/133612052.1 agreement in establishing the final schedule in breach of its obligation under subsection (c) above. Such out‐of‐pocket costs may include, but are not limited to, payment to the City’s contractors and/or consultants for increased costs and associated court costs, interest, and attorneys’ fees incurred by the City to the extent directly attributable to such PSE‐caused delay in the Public Improvement Project. 4. City Performance of Relocation Work: If the Parties’ agree that elements of relocation work involving PSE’s Facilities within the Franchise Area would be most efficiently performed by the City or its contractors as part of the City’s work on the underlying Public Improvement Project, the Parties may enter into a separate written agreement that details the elements of relocation work to be performed by the City involving PSE’s Facilities. Such agreement shall require PSE to be responsible for all direct design and construction costs incurred as a result of its Facilities and may require PSE to be responsible for PSE’s pro‐rata share of all reasonable indirect costs including, but not limited to, construction management and inspection, traffic control, mobilization, erosion and sedimentation control, trenching, backfill, and restoration. Neither Party will be obligated to enter into any such agreement for the City’s performance of relocation work involving PSE’s Facilities. In the absence of an agreement by which the City will relocate PSE facilities, PSE remains fully responsible for performing all relocation work itself. 5. Third Party Construction: Whenever any person or entity, other than the City, requires the relocation of PSE’s Facilities to accommodate the work of such person or entity within the Franchise Area; or, the City requires any person or entity to undertake AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 33 07772-0926/133612052.1 work (other than work undertaken at the City’s cost and expense) within the Franchise Area and such work requires the relocation of PSE’s Facilities within the Franchise Area, PSE shall have the right as a condition of any such relocation to require such person or entity to make payment to PSE, at a time and upon terms acceptable to PSE, for any and all costs and expenses incurred by PSE in the relocation of PSE’s Facilities. 6. Third Party Construction of City Identified Project: Any condition or requirement imposed by the City upon any person or entity (including, without limitation, any condition or requirement imposed pursuant to any contract or in conjunction with approvals or permits obtained pursuant to any zoning, land use, construction or other development regulation) which requires the relocation of PSE’s Facilities within the Franchise Area shall invoke the provisions of Subsection 19.5 above; provided, however, (a) in the event the City reasonably determines and notifies PSE that the primary purpose of imposing such condition or requirement upon such person or entity is to cause the construction of a Public Improvement Project within a segment of the Franchise Area on the City’s behalf and (b) such Public Improvement Project is reflected in the City’s Transportation Improvement Plan or Capital Improvement Plan, then only those costs and expenses incurred by PSE in constructing and connecting new Facilities with PSE’s other Facilities shall be paid to PSE by such person or entity, and PSE shall otherwise relocate its Facilities within such segment of the Franchise Area in accordance with Subsections 19.1 through 19.3, above. 7. Alternatives: As to any relocation of PSE’s Facilities whereby the cost and expense is to be borne by PSE, PSE may, after receipt of written notice requesting such AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 34 07772-0926/133612052.1 relocation, submit in writing to the City alternatives to relocation of its Facilities. Upon the City’s receipt from PSE of such written alternatives, the City shall evaluate such alternatives and shall advise PSE in writing if one or more of such alternatives are suitable to accommodate the work which would otherwise necessitate relocation of PSE’s Facilities. In evaluating such alternatives, the City shall give each alternative proposed by PSE fair consideration with due regard to all facts and circumstances which bear upon the practicality of relocation and alternatives to relocation. If the City determines that such alternatives are not appropriate, PSE shall relocate its Facilities as provided in Subsections 19.1 through 19.3, above. 8. Non‐Franchise Area: Nothing in this Section XIX or otherwise shall require PSE to bear any cost or expense in connection with the location or relocation of any Facilities existing under benefit of easement or other rights not arising under this Franchise, regardless of whether such easement or other rights are on public or private property and regardless of whether this Franchise coexists with such easement or other rights. SECTION XX. Decommissioning of PSE’s Facilities 1. Notification: PSE shall notify the City when it permanently discontinues use of and decommissions any of its Facilities within the Franchise Area. Such notification shall occur within thirty (30) calendar days of the date PSE decommissions the Facilities. 2. Mitigation Plan for Permanently Decommissioned Facilities: PSE’s notification under Subsection 20.1 shall include a mitigation plan for either removing or leaving in place the decommissioned Facilities. The mitigation plan shall address how and when the Facilities will be removed and shall include any mitigation measures PSE proposes to AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 35 07772-0926/133612052.1 address impacts of the decommissioned Facilities to the Franchise Area. Unless otherwise approved by the City, removal and mitigation should be accomplished within one hundred and eighty (180) calendar days after the Facilities are permanently decommissioned. 3. City Review of Proposed Plan: Within thirty (30) calendar days of receiving a plan submitted by PSE pursuant to this section, the City will review the plan and either approve the plan or require changes and resubmittal. The City will not unreasonably withhold approval of PSE’s proposed plan, but may require changes if it determines, in its reasonable discretion, that the plan fails to adequately mitigate the impacts of PSE’s permanently decommissioned Facilities. If PSE’s plan proposes leaving permanently decommissioned Facilities in place and the City determines, after consultation with PSE, that the impacts of leaving the Facilities in place cannot be adequately mitigated to the City’s reasonable satisfaction, the City may require removal of the Facilities. If the City approves leaving permanently decommissioned Facilities in place, it may condition such approval upon PSE’s agreement to remove the Facilities at a later time, such as in conjunction with a subsequent project that includes excavation in the area. Following the City’s approval of a mitigation plan, PSE shall promptly and in good faith implement the plan and obtain all required permits for its work in the Franchise Area. 4. City Costs: If the Parties fail to agree upon a plan, PSE fails to comply with an approved plan, or circumstances require City action prior to approval of a plan, the City may, but is not required to, take such steps as it deems necessary to remove and/or mitigate for the impacts of the permanently decommissioned Facilities. Any costs AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 36 07772-0926/133612052.1 incurred by the City as a result of PSE’s failure to comply with its obligations under this Section XX with respect to permanently decommissioned Facilities shall be reimbursed by PSE within thirty (30) calendar days of the City invoicing PSE for such costs. 5. Survival of Provisions: The Parties expressly agree that the provisions of this section shall survive the termination, expiration, or revocation of this Franchise. SECTION XXI. Rights and Remedies 1. Reservation of Rights: A Party’s failure to exercise a particular remedy at any time shall not waive such Party’s right to terminate, assess penalties, or assert any equitable or legal remedy for any future breach or default by the other Party. 2. Liability and Obligation: Termination of this Franchise shall not release either Party from any liability or obligation with respect to any matter occurring prior to such termination. 3. Injunctive Relief: The Parties acknowledge that the covenants set forth in this Franchise are essential to this Franchise, and, but for the mutual agreements of the Parties to comply with such covenants, the Parties would not have entered into this Franchise. The Parties further acknowledge that they may not have an adequate remedy at law if the other Party violates such covenant. Therefore, in addition to any other rights they may have, the Parties shall have the right to seek in any court of competent jurisdiction injunctive relief to restrain any breach or threatened breach, or to specifically enforce any of the Franchise covenants should the other Party fail to perform them. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 37 07772-0926/133612052.1 SECTION XXII. Dispute Resolution 1. Notice of Default: If there is any dispute or alleged default as to performance under this Franchise, the City shall notify PSE in writing, stating with reasonable specificity the nature of the alleged default. Within seven (7) calendar days of its receipt of such notice, PSE shall provide written response to the City acknowledging receipt of such notice and stating PSE’s response. PSE has thirty (30) calendar days (“cure period”) from the date of the notice’s mailing to: a. Respond to the City, contesting the City’s assertion(s) as to the dispute or any alleged default and requesting a meeting in accordance with Subsection 22.2, or: b. Resolve the dispute or cure the alleged default, or; c. Notify the City if PSE cannot resolve the dispute or cure the alleged default within thirty (30) calendar days, due to the nature of the dispute or alleged default. Notwithstanding such notice, PSE shall promptly take all reasonable steps to begin to resolve the dispute or cure the alleged default and notify the City in writing and in detail as to the actions that will be taken by PSE and the projected completion date. In such case, the City may set a meeting in accordance with Subsection 22.2. 2. Meeting: If any dispute is not resolved or any alleged default is not cured or if a Subsection 22.1 meeting is requested, the City shall promptly schedule a meeting between the Parties to discuss the dispute or alleged default. The City shall notify PSE of the meeting in writing and the meeting shall take place not less than ten (10) calendar days after PSE’s receipt of notice of the meeting. Each Party shall appoint a representative who shall attend the meeting, represent their Party’s interests, and who AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 38 07772-0926/133612052.1 shall exercise good faith to resolve the dispute or to reach an agreement on any alleged default and/or any corrective action to be taken. Any dispute (including any dispute concerning the existence of or any corrective action to be taken to cure any alleged default) that is not resolved within ten (10) calendar days following the conclusion of the meeting shall be referred by the Parties’ representatives in writing to the Parties’ senior management for resolution. If senior management is unable to resolve the dispute within twenty (20) calendar days of such referral (or such other period as the Parties may agree upon), each Party may pursue resolution of the dispute through Section XXIII, Arbitration, of this Franchise. All negotiations pursuant to these procedures for the resolution of disputes shall be confidential and shall be treated as compromise and settlement negotiations for purposes of the state and federal rules of evidence. 3. Additional Resolution Options: If, at the conclusion of the steps provided for in Subsections 22.1 and 22.2 above, the City and PSE are unable to settle the dispute or agree upon the existence of a default or the corrective action to be taken to cure any alleged default, the City or PSE (as PSE may have authority to do so) may: a. Take any enforcement or corrective action provided for by Law, including City code; provided such action does not conflict with this Franchise’s provisions, and/or; b. Demand arbitration, pursuant to Section XXIII below, for disputes arising out of or related to Sections III, Rights and Privileges Conveyed (or such other sections with respect to the existence of conflicts or inconsistencies with the express terms and AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 39 07772-0926/133612052.1 conditions of this Franchise and any applicable Laws); XIII, Planning and Records of Installation; XIV, Undergrounding of Facilities (except as preempted by WUTC authority); XVI, City Use of PSE Poles; XVII, Vegetation Management Plan; XVIII, Emergency Management Coordination; and XIX, Relocation of PSE Facilities (excluding project delay claims exceeding thirty thousand dollars ($30,000)) of this Franchise (the “Arbitration Claims”), and/or; c. By ordinance, declare an immediate forfeiture of this Franchise for a breach or default of any material, non‐Arbitration Claims, obligations under this Franchise and/or; d. Take any action to which it is entitled under this Franchise or any applicable Laws. 4. Continuation of Obligations: Unless otherwise agreed by the City and PSE in writing, the City and PSE shall, continue to perform their respective obligations under this Franchise during the pendency of any dispute. SECTION XXIII. Arbitration 1. Rules and Procedures: The Parties agree that any dispute, controversy, or claim arising out of or relating to Arbitration Claims, shall be referred for resolution to the American Arbitration Association in accordance with the rules and procedures in force at the time of the submission of a request for arbitration. 2. Discovery: The arbitrators shall allow appropriate discovery to facilitate a fair, speedy and cost‐effective resolution of the dispute(s). The arbitrators shall reference the Washington State Rules of Civil Procedure then in effect in setting the scope and AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 40 07772-0926/133612052.1 timing of discovery. The Washington State Rules of Evidence shall apply. The arbitrators may enter a default decision against any Party who fails to participate in the arbitration proceedings. 3. Compensatory Damages: The arbitrators may award compensatory damages, including consequential damages. Such damages may include, but shall not be limited to: all costs and expenses of materials, equipment, supplies, utilities, consumables, goods and other items; all costs and expenses of any staff; all costs and expenses of any labor (including, but not limited to, labor of any contractors and/or subcontractors); all pre‐arbitration costs and expenses of consultants, attorneys, accountants, professional and other services; and all taxes, insurance, interest expenses, overhead and general administrative costs and expenses, and other costs and expenses of any kind incurred in connection with the dispute. The arbitrator may award equitable relief in those circumstances where monetary damages would be inadequate. 4. Award: Any award by the arbitrators shall be accompanied by a written opinion setting forth the findings of fact and conclusions of law relied upon in reaching the decision. The award rendered by the arbitrators shall be final, binding and non‐ appealable, and judgment upon such award may be entered by any court of competent jurisdiction. 5. Each Party’s Costs: Except as provided in Subsection 23.7 below, each Party shall pay the fees of its own attorneys, expenses of witnesses, and all other expenses and costs in connection with the presentation of such Party’s case including, without limitation, the cost of any records, transcripts or other things used by the Parties for the AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 41 07772-0926/133612052.1 arbitration, copies of any documents used in evidence, certified copies of any court, property or city documents or records that are placed into evidence by a Party. 6. Arbitration Costs: Except as provided in Subsection 23.7 below, the remaining costs of the arbitration, including without limitation, fees of the arbitrators, costs of records or transcripts prepared for the arbitrator's use in the arbitration, costs of producing the arbitrator’s decision and administrative fees shall be borne equally by the Parties. 7. Costs for Multiple Arbitrations: Notwithstanding the foregoing Subsections 23.5 and 23.6, in the event either Party is found during the term of this Franchise to be the prevailing party in any two (2) arbitration proceedings brought by such Party pursuant to this Section XXIII, or under any memorandum of understanding provided for in Subsection 19.3 of this Franchise or any other memorandum of understanding between the Parties, then such Party shall be entitled to recover all reasonably incurred costs, fees and expenses, including attorney fees, for any subsequent arbitration brought by them in which they are found to be the prevailing party. 8. Transcript Costs: In the event a Party makes a copy of an arbitration proceeding transcript for its use in writing a post‐hearing brief, or an arbitration decision copy to append to a lawsuit to reduce the award to judgment, etc., then that Party shall bear the cost, except to the extent such cost might be allowed by a court as court costs. SECTION XXIV. Alternative Remedies No provision of this Franchise shall be deemed to bar the right of the City or PSE to seek or obtain judicial relief from a violation of any Franchise provision or any rule, regulation, AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 42 07772-0926/133612052.1 requirement or directive promulgated for non‐Arbitration Claims. Neither the existence of other Franchise remedies nor the use of such remedies shall bar or limit the right of the City or PSE to recover monetary damages for violations by the other Party, or to seek and obtain judicial enforcement of the other Party’s obligations by means of specific performance, injunctive relief or mandate, or any other remedy at law or in equity. SECTION XXV. Amendments to Franchise This Franchise may only be amended by written instrument, signed by the Parties, specifically stating that it is an amendment to this Franchise and is approved and executed in accordance with State of Washington laws. Without limiting the generality of the foregoing, this Franchise shall govern and supersede and shall not be altered, limited or otherwise amended by any permit, approval, license, agreement or other document required by or obtained from the City in conjunction with PSE’s exercise or failure to exercise any and all rights, benefits, privileges, obligations or duties in and under this Franchise, unless such permit, approval, license, agreement or other document specifically: a. References this Franchise; and b. States that it supersedes this Franchise to the extent it contains terms and conditions which alter, limit, supplement or otherwise amend the terms and conditions of this Franchise. c. In the event of any conflict or inconsistency between the provisions of this Franchise and the provisions of any such permit, approval, license, agreement or other document, except as expressly required by federal or state Laws and/or AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 43 07772-0926/133612052.1 superseded by such permit, approval, license, agreement or other document in the manner specified above in this Section XXV, the Franchise provisions shall control. SECTION XXVI. Indemnification 1. City: In Sections XXVI and XXVII, “City” means the City of Renton, and its elected officials, agents, employees, officers, representatives, consultants (of any level), and volunteers acting for or on behalf of the City in their authorized capacity. 2. Indemnification by PSE: PSE shall defend, hold harmless, and indemnify the City from any and all third party claims, demands, suits, liability, damages, costs, or expenses, including but not limited to attorneys’ fees, to the extent the same are caused by or arise out of (a) the negligence or willful misconduct of PSE or its agents, servants or employees in the exercise of its rights granted under this Franchise, (b) the breach by PSE of any of its obligations under this Franchise, or (c) a violation of Laws or an improper release of Hazardous Substances upon the Franchise Area to the extent the same is caused by PSE’s Facilities or PSE in the exercise of its rights granted under this Franchise. PSE’s duty to defend, hold harmless, and indemnify the City shall not apply to the extent the claims, demands, suits, liability, costs, or expenses are caused by or arise out of the City’s negligence or willful misconduct. 3. Title 51 Waiver: Solely to the extent required to enforce the indemnification provided in this Section XXVI, PSE hereby waives immunity under Title 51 RCW in any cases involving the City; provided, however, the foregoing waiver shall not in any way preclude PSE from raising such immunity as a defense against any claim brought directly AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 44 07772-0926/133612052.1 against PSE by any of its employees. The obligations of PSE under this section have been mutually negotiated by the Parties, and PSE acknowledges that the City would not enter into this Franchise without the foregoing limited waiver of PSE’s immunity. 4. Real Estate Indemnity: To the extent a court of competent jurisdiction determines that this Franchise is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc.), as it exists or may be amended, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of PSE, its officers, officials, employees, and volunteers and/or the contractor, or the City, its elected officials, officers, officials, employees, and volunteers, and or the contractor, the Party’s liability shall be only to the extent of the Party’s negligence. 5. Notice: In the event any matter for which the City intends to assert its rights under this section is presented to or filed with the City, the City shall promptly notify PSE and PSE shall have the privilege, at its election and at its sole costs and expense, to settle and compromise such matter as it pertains to PSE’s responsibility to indemnify, defend and hold harmless the City. In the event any suit or action is started against the City based upon any such matter, the City shall likewise promptly notify PSE, and PSE shall have the privilege, at its election and at its sole cost and expense, to settle and compromise such suit or action, or defend the same at its sole cost and expense, by attorneys of its own election, as it pertains to PSE’s responsibility to indemnify, defend and hold harmless the City. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 45 07772-0926/133612052.1 6. Survival: The provisions of this section shall survive the expiration or termination of this Franchise if the basis for any such claim, demand, suit or action as referenced in Subsection 26.2 occurred during the term of this Franchise. 7. Negotiated: THE PARTIES HAVE SPECIFICALLY NEGOTIATED SECTION XXVI, INDEMNIFICATION. SECTION XXVII. Insurance 1. Insurance Required: PSE shall procure and maintain for the duration of the Franchise, insurance, or provide evidence of self‐insurance, against all claims for injuries to persons or damages to property which may arise from or in connection with the exercise of the privileges granted by this Franchise to PSE. PSE shall provide to the City an insurance certificate, and/or a certificate of self‐insurance, together with an endorsement on the general and automotive liability policies, naming the City as an additional insured upon PSE’s acceptance of this Franchise, and such insurance certificate shall evidence the following minimum coverages: a. Commercial general liability insurance for PSE’s Facilities, including but not limited to, blanket contractual, property damage, operations, explosions and collapse hazard, underground hazard (XCD) and products completed hazard, with limits not less than five million dollars ($5,000,000) for each occurrence and with limits not less than five million dollars ($5,000,000) in the aggregate for bodily injury or death to each person, property damage, or any other type of loss; AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 46 07772-0926/133612052.1 b. Automobile liability for owned, non‐owned and hired vehicles with a limit of three million dollars ($3,000,000) for each person and three million dollars ($3,000,000) for each accident; c. Worker’s compensation consistent with the Industrial Insurance laws of the State of Washington. 2. Claims Made Basis: If coverage is purchased on a “claims made” basis, then PSE warrants continuation of coverage, either through policy renewals or the purchase of an extended discovery period, if such extended coverage is available, for not less than three (3) years from the date of termination of this Franchise and/or conversion from a “claims made” form to an “occurrence” coverage form. 3. Deductibles: All deductibles shall be the sole responsibility of PSE. The insurance certificate required by this section shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the aggregate limits of the insurer’s liability. 4. Additional Insured: The City shall be named as an additional insured on the insurance policy, as respects to work performed by or on behalf of PSE and the endorsement naming the City as additional insured shall be indicated on the certificate of insurance or certification of self‐insurance. 5. Primary Insurance: PSE’s insurance shall be primary insurance with respect to the City. Any insurance maintained by the City shall be in excess of PSE’s insurance and shall not contribute with it. PSE shall give the City thirty (30) calendar days prior written AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 47 07772-0926/133612052.1 notice by certified mail, return receipt requested, in the event of suspension or a material change in coverage. 6. Cancellation: In the event of cancellation or a decision not to renew, PSE shall obtain and furnish to the City evidence of replacement insurance policies meeting the requirements of this section before the cancellation date. 7. Certificates and Endorsements: PSE shall furnish the City with certificates of insurance evidencing the coverage or self‐insurance required by this section upon acceptance of this Franchise. The certificates and endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf and must be received and approved by the City prior to the commencement of any Work related to this Franchise. 8. Separate Coverage: PSE’s insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. 9. Self‐Insurance: In lieu of the foregoing insurance requirements, PSE may self‐ insure against such risks in such amounts as are consistent with prudent utility practices. PSE shall, upon request, provide the City with sufficient evidence that such self‐ insurance is being so maintained. 10. No Limitation: The City does not represent that the coverage and minimum limits of insurance required under this Franchise are adequate to protect PSE from all liability. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 48 07772-0926/133612052.1 SECTION XXVIII. Notice 1. Whenever notice to or notification by any Party is required, that notice shall be in writing and directed to the recipient at the address set forth below, unless written notice of change of address is provided to the other Party. Any notice or information required or permitted to be given to the Parties under this Franchise may be sent to following addresses unless otherwise specified: The City: City of Renton Administrator, Community and Economic Development Department 1055 South Grady Way Renton, WA 98057 425‐430‐6588 PSE: Puget Sound Energy, Inc. Municipal Relations P.O. Box 90734 Bellevue, WA 98009‐9734 Attn: Municipal Liaison Manager With a copy to: Puget Sound Energy, Inc. P.O. Box 90868 Bellevue, WA 98009‐0868 Attn: General Counsel 2. If the date for making any payment or performing any act is a legal holiday, payment may be made or the act performed on the next succeeding business day which is not a legal holiday. 3. The Parties may change the address and representative by providing written notice of such change by accepted e‐mail or certified mail. All notices shall be deemed AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 49 07772-0926/133612052.1 complete upon actual receipt or refusal to accept delivery. Facsimile or a .pdf e‐mailed transmission of any signed original document and retransmission of any signed facsimile transmission shall be the same as delivery of an original document. SECTION XXIX. Miscellaneous 1. As Is: Subject to, and without limiting in any way, any of the express rights or obligations set forth in this Franchise, PSE agrees and accepts the Franchise Area in an “as is” condition, and the City does not make any representations, implied or express warranties, or guarantees as to the suitability, security or safety of the location of PSE’s Facilities or the Franchise Area, or possible hazards or dangers arising from other uses or users of the Franchise Area, including any use by the City, the general public, or by other utilities. As between the City and PSE, PSE shall remain solely and separately liable for the Work, function, testing, maintenance, replacement and/or repair of the Facilities or other activities permitted by this Franchise; provided, however, that nothing herein will in any way relieve or absolve the City from any obligation owed to PSE or liability caused by any negligence, gross negligence or willful misconduct of the City or anyone acting under, for or on behalf of the City. 2. Conflicts: If there is a conflict between this and any previous Franchise between the Parties, the terms of this Franchise shall supersede the terms of the previous Franchise. 3. Contractors (of any tier): PSE’s contractors (of any tier) may act on PSE’s behalf to the extent that PSE permits its contractors to do so. PSE’s contractors (of any tier) AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 50 07772-0926/133612052.1 shall also have every obligation, duty and responsibility that PSE has in discharging its duties related to this Franchise. 4. Force Majeure: In the event that PSE is prevented or delayed in the performance of any of its obligations under this Franchise by reason(s) beyond the reasonable control of PSE (each, a “Force Majeure Event”), then PSE’s performance shall be excused during the Force Majeure Event. Upon removal or termination of the Force Majeure Event, PSE shall promptly perform the affected obligations in an orderly and expedited manner under this Franchise or procure a substitute for such obligation or performance that is reasonably satisfactory to the City. PSE shall not be excused by mere economic hardship or by misfeasance or malfeasance of its directors, officers or employees. As used herein, Force Majeure Events include, but are not limited to, Acts of God, war, acts of domestic terrorism or violence, civil commotion, labor disputes, strikes, earthquakes, fire, flood or other casualty, shortages of labor or materials, government regulations or restrictions, extreme weather conditions, and any failure or delay in the performance by the City or any third party that is not an employee, agent or contractor of PSE. The Parties shall use all commercially reasonable efforts to eliminate or minimize any delay caused by a Force Majeure Event. 5. Vacation of Right‐of‐Way: In the event the City considers vacating any portion of the Franchise Area during the term of this Franchise, the City shall give PSE advance written notice of the same to allow PSE the opportunity to review and comment on the proposed vacation. Thereafter, unless otherwise requested by PSE, the City shall, in its AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 51 07772-0926/133612052.1 vacation procedure, reserve a public utility easement for PSE’s Facilities based on the input received from PSE. 6. Governing Law: This Franchise shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. 7. Jurisdiction and Venue: Any lawsuit or legal action brought by any party to enforce or interpret this Franchise or any of its terms or shall be in the United States District Court for the Western District of Washington or in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center, Kent, Washington. 8. Notice of Tariff Changes: PSE shall, when making application for any changes in tariffs affecting the provisions of the Franchise, notify the City in writing of the application and provide City with a copy of the submitted application within five (5) calendar days of filing with the WUTC. PSE shall further provide the City with a copy of any actual approved tariff(s) affecting the provision of this Franchise. 9. Other Obligations: This Franchise shall not alter, change or limit PSE’s obligations under any other agreement or its obligations as it relates to any other property or endeavor. 10. PSE’s Acceptance: The City may void this Franchise ordinance if PSE fails to file its unconditional acceptance of this Franchise within thirty (30) calendar days from the final passage of same by the City Council. PSE shall file this acceptance with the City Clerk. AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 52 07772-0926/133612052.1 11. Remedies Cumulative: Any remedies provided for under the terms of this Franchise are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity, or by statutes, unless specifically waived in this Franchise or in a subsequent signed document. 12. Section Headings: The Section headings in this Franchise are for convenience only, and do not purport to and shall not be deemed to define, limit, or extend the scope or intent of the section to which they pertain. 13. Severability: In the event that a court or agency of competent jurisdiction declares a material provision of this Franchise to be invalid, illegal or unenforceable, the Parties shall negotiate in good faith and agree, to the maximum extent practicable in light of such determination, to such amendments or modifications as are appropriate so as to give effect to the intentions of the Parties. If severance from this Franchise of the particular provision(s) is determined to be invalid, illegal or unenforceable and/or will fundamentally impair the value of this Franchise, either Party may apply to a court of competent jurisdiction to reform or reconstitute the Franchise so as to recapture the original intent of said particular provision(s). All other provisions of the Franchise shall remain in effect at all times during which negotiations or a judicial action remains pending. 14. Survival: With respect only to matters arising during the period of time this Franchise shall be in full force and effect, the Parties intend that any term or condition applicable to such matters shall survive the expiration or termination of this Franchise to the extent such survival can be reasonably inferred under the circumstances presented AGENDA ITEM #4. a) ORDINANCE NO. ________ February 14, 2017, Draft PSE/Renton Franchise 53 07772-0926/133612052.1 and to the extent such an inference is necessary to prevent substantial injustice to an injured Party. SECTION XXX. Effective Date This ordinance shall be in full force and effect from and after its passage, approval, and five (5) calendar days after its legal publication as provided by law, and provided it has been duly accepted by PSE. PASSED BY THE CITY COUNCIL this _____ day of ________________________, 2016. ___________________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of ________________________, 2016. __________________________________ Denis Law, Mayor Approved as to form: __________________________ Lawrence J. Warren, City Attorney Date of Publication: _______________ ORD:1917:4/6/16:scr AGENDA ITEM #4. a) 07772-0926/133612052.1 UNCONDITIONAL ACCEPTANCE The undersigned, PSE, accepts all the privileges of the above‐granted franchise, subject to all the terms, conditions, and obligations of this Franchise. DATED: _________________, 2016. Puget Sound Energy, Inc. ____________________________________ By: ____________________________________ Its: AGENDA ITEM #4. a) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, GRANTING UNTO PUGET SOUND ENERGY, INC., A WASHINGTON CORPORATION, AND ITS SUCCESSORS AND ASSIGNS, THE PRIVILEGE AND FRANCHISE FOR FIFTEEN (15) YEARS, TO CONSTRUCT, OPERATE, SET, ERECT, SUPPORT, ATTACH, CONNECT, MAINTAIN, REPAIR, REPLACE, ENLARGE AND USE FACILITIES FOR PURPOSES OF TRANSMISSION, DISTRIBUTION AND SALE OF ELECTRICAL ENERGY AND GAS FOR POWER, HEAT, AND LIGHT AND OTHER PURPOSES FOR WHICH ENERGY AND GAS MAY BE USED, IN, UPON, OVER, UNDER, ALONG, ACROSS AND THROUGH THE FRANCHISE AREA; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, pursuant to RCW 35A.47.030, the City has the authority to grant non‐exclusive franchises for the use of public streets, bridges or other public ways, structures or places above or blow the surface of the ground; and WHEREAS, the City has negotiated a non‐exlusive franchise with Puget Sound Energy, Inc. (“PSE“), for its use of the rights‐of‐way of the City of Renton to operate and maintain facilities for the transmission, distribution and sale of electrical energy and natural gas; and WHEREAS, this franchise was introduced to the Council on or about March 20, 2017, and was presented to the Utilies Committee on or about March 23, 2017; and WHEREAS, prior to adoption, the franchise was submitted to the City Attorney; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON DOES ORDAIN AS FOLLOWS: SECTION I. Definitions For the purposes of this Franchise and any attachments, the following defined terms, phrases, words and their derivations, when used in this Franchise with initial letters capitalized, shall have the meaning provided below. When not inconsistent with the context in which the AGENDA ITEM #4. b) ORDINANCE NO. ________ 2 word is used, words used in the present tense include the future, words in the plural include the singular, and words in the singular include the plural. Undefined words shall be given their common and ordinary meaning. 1. Administrator: Means the Administrator of the City’s Community and Economic Development Department or designee, or any successor office responsible for management of the City’s public properties. 2. City: Means the City of Renton, a municipal corporation of the State of Washington, and its successors and assigns. 3. Facility or Facilities: Means, collectively or individually, any and all: a. Gas distribution systems, including but not limited to, gas pipes, pipelines, mains, laterals, conduits, feeders, regulators, valves, meters, meter‐reading devices, fixtures, and communications systems and all necessary facilities and appurtenances thereto, whether the same be located over or under ground; b. Electric transmission and distribution systems, including but not limited to, poles, wires, lines, conduits, ducts, cables, braces, guys, anchors and vaults, transformers, switches, meter‐reading devices, fixtures, and communication systems; and any and all other equipment, appliances, attachments, appurtenances and other items necessary, convenient, or in any way appertaining to any and all of the foregoing, whether the same be located over or under ground. 4. Franchise: Means this ordinance and any related amendments, exhibits, or appendices. AGENDA ITEM #4. b) ORDINANCE NO. ________ 3 5. Franchise Area: Means (a) all present and future roads, alleys, avenues, highways, streets, and throughways of the City as now laid out, platted, dedicated, acquired or improved and/or as may be hereafter laid out, platted, dedicated, acquired or improved within the present limits of the City and as such limits may be hereafter extended or altered, and (b) all City‐owned utility easements dedicated for the placement and location of various utilities provided such easement would permit PSE to fully exercise the privilege granted under this Franchise within the area covered by the easement. 6. Hazardous Substance: Means any hazardous, toxic, or dangerous substance, material, waste, pollutant, or contaminant that is classified as a hazardous substance under applicable Laws. 7. Laws: Means any federal, state, or municipal code, statute, ordinance, decree, executive order, governmental approvals, guideline, permits, procedures, regulation, regulatory programs, rules, specifications, standards or Tariffs, as they exist, are amended, or may be created. 8. Parties: Means the City and PSE. 9. PSE: Means Puget Sound Energy, Inc., a Washington corporation, and its successors and assigns. For the avoidance of doubt, PSE’s agents, contractors (of any tier), employees, officers and representatives, when acting for or on behalf of PSE in exercising any rights or fulfilling any obligation of PSE under this Franchise, will be included in the definition of the term “PSE” hereunder. 10. Public Improvement Project: Means any City‐funded capital improvement or repair project within the Franchise Area that is undertaken by or on behalf of the City. AGENDA ITEM #4. b) ORDINANCE NO. ________ 4 11. Tariff: Has the meaning provided in WAC 480‐80‐030 (Definitions), or such similar definition describing rate schedules, rules and regulations relating to charges and services as may be adopted by the regulatory authority with jurisdiction, under the laws of the State of Washington, over public service companies. 12. WUTC: Means the Washington Utilities and Transportation Commission or such successor regulatory agency having jurisdiction over public service companies. 13. Work: Means any construction, excavation, installation or other work performed within the Franchise Area by or on behalf of PSE. SECTION II. Purpose 1. Conditions: The purpose of this Franchise is to delineate the conditions relating to PSE’s use of the Franchise Area and to create a foundation for the Parties to work cooperatively in the public’s best interests after this Franchise becomes effective. This Franchise is granted subject to the City’s land use authority, public highway authority, police powers, and franchise authority, and is conditioned upon the terms and conditions provided in this Franchise and PSE’s compliance with all Laws, subject to Subsection 7.1. 2. Reserved Rights: This Franchise is granted upon the express condition that the City retains the absolute authority to grant other or further franchises in, under, on, across, over, through, along or below any Franchise Area; provided, to the extent applicable, such authority is exercised in a manner consistent with the terms and conditions of this Franchise. This Franchise shall, in no way, prevent or prohibit the City from using any of its Franchise Area, or affect its jurisdiction over any part of the Franchise Area, and the City retains absolute authority to make all changes, relocations, repairs, AGENDA ITEM #4. b) ORDINANCE NO. ________ 5 maintenance, establishments, improvements, dedications or vacations of same as the City may see fit; provided that the City shall at all times exercise its retained power in a manner consistent with the terms and conditions of this Franchise. SECTION III. Rights and Privileges Conveyed 1. Franchise Granted: Pursuant to all applicable Laws (in the manner specified in Subsection 7.1), the City grants to PSE, under this Franchise’s terms and conditions, the privilege, right and authority to construct, operate, set, erect, support, attach, connect, repair, maintain, replace, enlarge, use and improve its Facilities in, upon over, under, along, across and through the Franchise Area to provide for the transmission, distribution and sale of gas and energy for power, heat, light and such other purposes for which gas and energy may be used. 2. Limited Franchise: This Franchise conveys a limited privilege as to the Franchise Area in which the City has an actual interest. It is not a warranty of title or interest in the Franchise Area. This privilege shall not limit the City’s police powers, any statutory or inherent authority, jurisdiction over the Franchise Area, or its zoning or land use authority, and the City shall at all times exercise its retained powers in a manner consistent with the terms and conditions of this Franchise. The terms and conditions of this Franchise shall not, and shall not be construed to, apply to Facilities located on PSE‐ owned or leased properties or easements (whether inside or outside of the Franchise Area, whether granted by a private or public entity, and whether now existing or hereafter acquired) and such Facilities are not, and will not be deemed to be, located pursuant to rights derived from this Franchise or pursuant to rights otherwise granted by the City. AGENDA ITEM #4. b) ORDINANCE NO. ________ 6 This Franchise shall not convey any privilege to PSE to install Facilities on or to otherwise use City‐owned or leased properties or easements outside the Franchise Area. 3. Principal Use Limitation: This Franchise shall not authorize a principal use of the Franchise Area for purposes other than the location, placement, operation, maintenance and use of Facilities used in the transmission, distribution and sale of gas or electrical energy for power, heat, or light. The City acknowledges that PSE may, from time to time, make or allow incidental use of excess capacity of Facilities within the Franchise Area for other purposes. 4. Franchise is Non‐Exclusive: The City grants this non‐exclusive Franchise to PSE to operate, maintain and improve its Facilities within the Franchise Area as a gas transmission and distribution system and an electrical energy transmission and distribution system for PSE’s business. 5. Acknowledgement: PSE acknowledges by its acceptance of the granted privileges, that it has carefully read and fully comprehends the terms and conditions of this Franchise. PSE accepts all reasonable risks of the meaning of the provisions, terms and conditions of the Franchise. 6. Prior Franchise Repealed: Upon the effective date of this ordinance and acceptance of such ordinance and Franchise by PSE, all prior franchises between the City and PSE, or its predecessors in interest, for use of the Franchise Area for placement and operation of Facilities in connection with the distribution and sale of gas and electrical energy shall be deemed repealed. AGENDA ITEM #4. b) ORDINANCE NO. ________ 7 7. Existing Facilities Outside Franchise Area: Existing Facilities installed or maintained by PSE in accordance with prior franchise agreements on public grounds and places within the City (but which are not a part of the Franchise Area as defined by this Franchise) may be maintained, repaired and operated by PSE at the location where such Facilities exist as of the effective date of this Franchise for the term of this Franchise; provided, however, that no such Facilities may be enlarged, improved or expanded without the City’s prior review and approval pursuant to the provisions of any applicable Laws. 8. Third Parties: Nothing in this Franchise shall be construed to create or confer any privilege or remedy upon any person(s) other than the City and PSE. No action may be commenced or prosecuted against any Party by any third party claiming as a third party beneficiary of this Franchise. This Franchise shall not release or discharge any obligation or liability of any third party to either Party. SECTION IV. Term 1. Length of Term: Each of the provisions of this Franchise shall become effective upon PSE’s acceptance of the terms and conditions of this Franchise and shall remain in effect for fifteen (15) years, unless it is terminated pursuant to Section XXII (Dispute Resolution). At any time not more than two (2) years nor less than one hundred and eighty (180) calendar days before the expiration of the term of this Franchise, PSE may make a written request and the City may consider, at its sole discretion, renewing this Franchise for an additional five (5) year renewal period, unless either party expresses its AGENDA ITEM #4. b) ORDINANCE NO. ________ 8 intention in writing to terminate this Franchise at the conclusion of the fifteen (15) year term. 2. Extension upon Expiration: If the Parties fail to formally renew or terminate the Franchise prior to the expiration of its term or any extension, the Franchise shall be extended on a year‐to‐year basis (or such term as the Parties may mutually agree) until a renewed, terminated or extended Franchise is executed. SECTION V. Recovery of Costs 1. Administrative Fee: Pursuant to RCW 35.21.860(1)(b), as it exists or may be amended, PSE shall reimburse the City for all actual administrative expenses incurred by the City that are directly related to receiving and approving a permit, license and this Franchise, to inspect plans and construction, or for the preparation of a detailed statement pursuant to SEPA (RCW Chapter 43.21C). Where the City incurs actual administrative expenses for review or inspection of activities undertaken through the authority granted in this Franchise (and such expenses are not duplicative of expenses which are reflected in some other City‐imposed charge or fee), PSE shall pay such expenses directly to the City. 2. Utility Tax: Pursuant to RCW 35.21.870 (Electricity, telephone, natural gas, or steam energy business — Tax limited to six percent — Exception) and RCW 35.21.860(1)(a), as they exist or may be amended, the City may impose a utility tax on PSE. 3. No Franchise Fee: Pursuant to RCW 35.21.860 (Electricity, telephone, or natural gas business, service provider — Franchise fees prohibited — Exceptions), the City may AGENDA ITEM #4. b) ORDINANCE NO. ________ 9 not impose a franchise fee or any other fee or charge of whatever nature or description upon PSE. 4. Cost of Publication: PSE shall bear the entire cost of publication of this ordinance. SECTION VI. Assignment and Transfer of Franchise PSE may not assign or transfer this Franchise without the written consent of the City Council, which consent shall not be unreasonably withheld. Any assignee or transferee shall, at least thirty (30) calendar days prior to the date of any assignment or transfer, file written notice of the assignment or transfer with the City, together with its written acceptance of all of the Franchise terms and conditions. PSE shall have the privilege, without such notice or such written acceptance, to mortgage its benefits and privileges in and under this Franchise to the trustee for its bondholders. The Franchise terms and conditions shall be binding upon the Parties' respective assigns and successors. SECTION VII. Compliance with Laws ‐ Reservation of Powers and Authority 1. Compliance: In every aspect related to this Franchise, including but not limited to all Work, PSE shall comply with all applicable Laws, as they exist or may be amended, whether specifically mentioned in this Franchise or not; provided that, in the event of a conflict between the terms of this Franchise and any City‐enacted Laws, the terms of this Franchise will control. This Franchise constitutes a valid and enforceable contract between the Parties and may not be modified or amended except as expressly permitted in Section XXV. 2. Legitimate Municipal Interest: As to matters subject to the terms and conditions of this Franchise, if the City determines during the term of this Franchise that the assertion AGENDA ITEM #4. b) ORDINANCE NO. ________ 10 of a legitimate municipal interest is prohibited by application of federal or state Law, then as to such matter and such municipal interest and consistent with its legal obligations, PSE shall cooperate with the City in a good faith effort to address such municipal interest. In this context, neither Party shall invoke this Franchise as a basis to assert that its consideration of a given issue is excused by operation of the doctrines of estoppel or waiver. 3. Reference to Specific Law or Order: Upon written inquiry by the City, PSE shall provide a specific reference to the federal, state, or local Law or the WUTC order or action establishing a basis for PSE’s actions related to a specific Franchise issue. 4. Tariffs: This Franchise is subject to the provisions of any applicable Tariff now or hereafter on file with the WUTC or its successor. In the event that any provision of this Franchise would cause PSE to be out of compliance with any Tariff, the provisions of such Tariff shall control. SECTION VIII. Non‐exclusive Franchise 1. Non‐exclusive: As provided in Subsection 2.4, this Franchise is non‐exclusive. 2. City Use of Franchise Area: This Franchise shall not prevent, prohibit, limit or affect the City’s use of the Franchise Area, in a manner consistent with this Franchise; or the City’s jurisdiction over the Franchise Area. The Parties agree that the City reserves and retains all of its statutory, inherent and other powers and franchise authority, as they exist or shall exist, and the City shall at all times exercise its retained power in a manner consistent with the terms and conditions of this Franchise. AGENDA ITEM #4. b) ORDINANCE NO. ________ 11 3. Municipal Electric Utility: Nothing in this Franchise is intended to modify or impair the Parties’ respective rights and obligations in the event the City decides to acquire, construct, own, operate and maintain a municipal electric utility. SECTION IX. Permits, Construction and Restoration 1. Free Passage of Traffic: PSE shall at all times maintain its Facilities within the Franchise Area so as not to unreasonably interfere with the free passage of traffic or the use and enjoyment of adjoining property. PSE shall at all times post and maintain proper barricades and comply with all applicable Laws, safety regulations and standards during such period of construction. 2. Permit Application Required: Except in the event of an emergency, PSE shall first obtain and comply with all required permits from the City to perform Work on PSE’s Facilities within the Franchise Area in accordance with applicable Laws, subject to Subsection 7.1. Work within City streets shall be accomplished through boring rather than open trenching whenever reasonably feasible. If PSE believes boring is not reasonably feasible, PSE’s permit application shall detail why it believes boring is not reasonably feasible. The City will not unreasonably deny a request to use open trenching when boring is not reasonably feasible. 3. Facility Placement and Detection: The Parties intend that the specific location of Facilities within the Franchise Area (and similar facility‐related matters of a specific nature requiring detailed case‐by‐case analysis) is to be determined in accordance with applicable Laws (including, without limitation, rights of appeal). PSE shall employ commercially available means consistent with its standards and operating practices to AGENDA ITEM #4. b) ORDINANCE NO. ________ 12 ensure that all underground Facilities installed in the Franchise Area subsequent to the date of this Franchise (including, without limitation, Facilities later decommissioned by PSE in accordance with Section XX) are locatable using surface locating technologies routinely used by PSE and/or its contract locators. The City will notify PSE before digging in the Franchise Area and PSE will locate its Facilities, all in accordance with applicable procedures required by Law (e.g. Chapter 19.122 RCW). If PSE fails to locate its underground Facilities within the Franchise Area as required by this subsection and applicable Law, and without limiting any other remedies available to the City under applicable Law, PSE shall evaluate fairly and in good faith, in accordance with applicable Law, any claim submitted by the City for delay costs incurred by the City as a direct result of such unmarked Facilities impacting a Public Improvement Project schedule. 4. Lateral Support: Whenever Work on Facilities within the Franchise Area have caused or contribute to a condition that appears to substantially impair the lateral support of the Franchise Area, the City may direct PSE, at PSE’s sole expense, to take such actions as are reasonably necessary within the Franchise Area so as not to impair the lateral support thereof. 5. Limits on Construction: No park, public square, golf course, street rights‐of‐way or public place of like nature shall be excavated or damaged by PSE if there is a substantially equivalent alternative. The determination of there being a substantially equivalent alternative shall be determined by the City. 6. Bond Requirement: Before undertaking any of the Work authorized by this Franchise, as a condition precedent to the City’s issuance of any permits, PSE shall, upon AGENDA ITEM #4. b) ORDINANCE NO. ________ 13 the City’s request, furnish a bond executed by PSE and a corporate surety authorized to operate a surety business in the State of Washington, in a reasonable amount approved by the Administrator as sufficient to ensure performance of PSE’s obligations under this Franchise with respect to the performance of such Work. In lieu of a separate bond for routine individual projects involving Work in the Franchise Area, PSE may satisfy the City’s bond requirements by posting a single on‐going performance bond in a reasonable amount approved by the Administrator. 7. Workmanship: All Work done by PSE or at PSE’s direction or on its behalf within the Franchise Area, including all such Work performed by contractors or subcontractors, shall be considered PSE’s Work and shall be undertaken and completed in a workmanlike manner and in accordance with the descriptions, plans and specifications PSE provided to the City. PSE’s Work shall not permanently or unnecessarily damage or unreasonably interfere with other franchises, licenses, utilities, drains or other structures within the Franchise Area, or the Franchise Area, and shall not unreasonably interfere with public travel or the free passage of vehicle or pedestrian traffic within the Franchise Area, park uses, and other municipal uses of the Franchise Area. PSE’s Work shall comply with all applicable Laws, subject to and in accordance with Subsection 7.1. 8. Material and Installation Methods: As a condition of receiving the privilege to work within the Franchise Area, PSE shall assume full responsibility for using materials and installation methods that are in full compliance with applicable Laws and shall verify this submittal of documentation of materials and testing reports when requested by the AGENDA ITEM #4. b) ORDINANCE NO. ________ 14 City. All costs for performing on‐site testing, such as compaction tests, shall be borne by PSE. 9. Damage During Work: In case of any damage caused by PSE, or by PSE’s Facilities, to the Franchise Area (including but not limited to all City, franchisee, and licensee owned improvements and structures existing therein) PSE agrees to repair the damage at no cost to the City. PSE shall, upon discovery of any such damage, immediately notify the City. The City will inspect the damage and provide PSE a reasonable period of time for completion of the repair. If the City discovers damage caused by PSE within the Franchise Area, the City will give PSE prompt notice of the damage and provide PSE a reasonable period of time to repair the damage. In the event PSE does not make the repair as required in this section, the City may repair the damage, to its satisfaction, at PSE’s sole expense. 10. Restoration Requirements: Whenever it shall be necessary for PSE, in the exercise of its rights under this Franchise, to disturb the surface of the Franchise Area, PSE shall restore the surface of the Franchise Area and any other property within the Franchise Area which may have been disturbed or damaged by such Work to at least the same condition as it was in immediately prior to the start of the Work. All such restoration shall conform to the City’s applicable construction specifications, trench restoration standards, street overlay requirements and applicable Laws in effect at that time, subject to Subsection 7.1. Restoration shall include all landscaping, irrigation systems and trees within the Franchise Area to the extent the same are disturbed or damaged by PSE in the performance of the Work. The City shall have final approval of the condition of the AGENDA ITEM #4. b) ORDINANCE NO. ________ 15 Franchise Area after restoration pursuant to applicable Laws, as they exist or may be amended or superseded, provided that such provisions are not in conflict or inconsistent with the express terms and conditions of this Franchise. 11. Survey Monuments: All survey monuments which are disturbed or displaced by PSE in its performance of any Work within the Franchise Area shall be referenced and restored by PSE, in accordance with WAC 332‐120, (Survey Monuments – Removal or Destruction), as it exists or may be amended, and other applicable Laws. 12. Failure to Restore: If PSE fails to restore the Franchise Area in accordance with this section, the City shall provide PSE with written notice including a description of actions the City believes necessary to restore the Franchise Area. If PSE fails to restore the Franchise Area in accordance with this section within thirty (30) calendar days of PSE’s receipt of the City’s notice, the City, or its authorized agent, may restore the Franchise Area at PSE’s sole and complete expense. The privilege granted under this section shall be in addition to others provided by this Franchise. SECTION X. Coordination and Shared Construction 1. Coordination: The Parties shall make reasonable efforts to coordinate any work that either Party may undertake within the Franchise Area to promote the orderly and expeditious performance and completion of such work, and to minimize any delay or hindrance to any construction work undertaken by themselves or utilities with the Franchise Area. PSE and the City shall further each exercise its best efforts to minimize any delay or hindrance to any construction work either may undertake within the Franchise Area. Any associated costs caused by any construction delays to the City or to AGENDA ITEM #4. b) ORDINANCE NO. ________ 16 any contractor working for the City due to PSE’s failure to submit and adhere to PSE’s plans and schedule in relocating or installing PSE facilities shall be the sole responsibility of PSE. PSE shall, at the City’s request, also attend construction meetings pertaining to performance of work within the Franchise Area and shall designate a contact person to attend such meetings. PSE’s responsibility for performance of all such work is, in all respects, subject to applicable Laws, in accordance with Subsection 7.1. 2. Joint Use Trenches: If PSE or the City shall cause excavations to be made within the Franchise Area, the Party causing such excavation to be made shall afford the other, upon receipt of a written request to do so, an opportunity to use such excavation, provided that: (a) such joint use shall not unreasonably delay the work of the Party causing the excavation to be made; and (b) such joint use shall be arranged and accomplished on terms and conditions satisfactory to both Parties. 3. Joint Use Policies: The City may, during the term of this Franchise, adopt policies with respect to the Franchise Area which encourage joint use of utility facilities within the Franchise Area. PSE shall cooperate with the City and explore opportunities for joint use of utility facilities within the Franchise Area that are consistent with applicable Laws and prudent utility practices. 4. Repair and Replacement of City‐Owned Street Lights: The City retains the right to repair or replace City‐owned street lights and associated poles located within the Franchise Area. The City shall provide advance notice to PSE for any such work to be performed by or for the City in the vicinity of PSE’s Facilities. The City shall coordinate with PSE for any work which PSE may elect to perform involving PSE’s Facilities in AGENDA ITEM #4. b) ORDINANCE NO. ________ 17 conjunction with the City’s street lighting work, but shall not be obligated to pay any costs to PSE for work PSE elects to perform involving PSE Facilities located within the Franchise Area. 5. Installation of New City‐Owned Street Lights: The City retains the right to install new City‐owned street lights within the Franchise Area. The City shall provide advanced notice to PSE of such new installations and shall coordinate with PSE on the design and installation of such new City‐owned street lights to provide for required clearance from existing PSE Facilities then located within the Franchise Area. In the event new City‐owned street lights cannot be designed and installed within the Franchise Area to provide required clearance from existing PSE Facilities then located within the Franchise Area, the City shall so notify PSE and either (a) provide PSE reasonable information and opportunity to allow PSE to adjust, modify or relocate such Facilities to provide required clearance prior to installation of the new City‐owned street lights, or (b) enter into a mutually acceptable arrangement with PSE to enable PSE to install the new City‐owned street lights for the City in a manner to allows for the required clearance. 6. Grounding Verification Testing for PSE‐Owned Street Light Systems: PSE will periodically test all PSE‐owned metal street light poles and associated metal hand hole covers located in the Franchise Area for proper grounding in accordance with all applicable Laws and PSE’s then‐current engineering test standards and procedures. SECTION XI. Hazardous Materials 1. Written Approval Required: In maintaining its Facilities within the Franchise Area (including, without limitation, vegetation management activities), PSE shall not apply any AGENDA ITEM #4. b) ORDINANCE NO. ________ 18 pesticide, herbicide, or other Hazardous Substance within the Franchise Area without prior written approval of the City. The City will not unreasonably withhold its approval, but such approval must be in conformance to the Aquifer Protection regulations of the City. If PSE shall first obtain the City’s approval to apply a specific product in accordance with a defined procedure on an ongoing basis throughout the Franchise Area, it shall not thereafter be necessary for PSE to obtain the City’s approval on each occasion such product is applied in accordance with such procedure. PSE shall notify the City of any accident by PSE involving PSE’s use of Hazardous Substances within the Franchise Area. 2. Release of Hazardous Substance by PSE: Upon a release of any Hazardous Substance caused by PSE or its contractors, or from PSE’s Facilities, within the Franchise Area, PSE shall notify the City within twenty‐four (24) hours after PSE discovers or is made aware of the release. PSE shall act promptly to remove (if possible), dispose, or otherwise handle such Hazardous Substance, as necessary, in accordance with applicable Laws. PSE shall be solely responsible for the costs of removal, disposal and/or handling of any Hazardous Substance that is released by PSE or from PSE’s Facilities and any associated environmental mitigation requirements imposed by operation of applicable Laws. If Hazardous Substance removal requires removal of fill, landscaping, or other functional material, PSE shall provide substitute nonhazardous substances to replace the removed material, as necessary to restore the premises the same or better condition that existed prior to the Hazardous Substance release. PSE shall obtain all required permits and proceed with the removal operations at its own cost. AGENDA ITEM #4. b) ORDINANCE NO. ________ 19 3. Discovery of Hazardous Substance Not Caused by PSE: If, in the exercise of its rights under this Franchise, PSE discovers a release of any Hazardous Substance within the Franchise Area and such release was not from its Facilities, or caused by PSE or its contractors, PSE shall notify the City within twenty‐four (24) hours of its discovery. The City will investigate the potential Hazardous Substance release and take all necessary measures to comply with applicable laws, which may include directing other responsible parties to remove and mitigate the Hazardous Substance release. If PSE’s operations within the Franchise Area are delayed or its services disrupted by the discovery, investigation, and removal operations, PSE shall have no recourse against the City for such resulting delays or service disruptions; provided that, for clarity, this Franchise does not require PSE to remediate a release of Hazardous Substances found to have been caused by the City or any third party not acting for or on behalf of PSE. SECTION XII. Emergency Work ‐ Permit Waiver 1. Prompt Response Required: In the event of any emergency involving damaged PSE Facilities located in or under the Franchise Area, or if PSE’s Facilities within the Franchise Area are in a condition as to immediately endanger the property, life, health or safety of any individual, PSE shall, upon receipt of notification from the City of the existence of such condition, immediately take those actions as are necessary to correct the dangerous condition. 2. Permit Deferred: If and to the extent reasonable actions on PSE’s part are necessary to respond to an emergency situation involving its Facilities within the Franchise Area, and such action would otherwise require the issuance by the City of an AGENDA ITEM #4. b) ORDINANCE NO. ________ 20 authorizing permit or approval, the City hereby waives the requirement that PSE obtain any such permit or approval as a prerequisite to undertaking such activity; provided, however, PSE shall subsequently apply for any such required permit or approval within ten (10) business days from and after the date of the commencement of such activity otherwise requiring such permit or approval. Further, PSE shall inform the City’s permitting authority of the nature, location, and extent of the emergency, and the work to be performed, prior to commencing the work if such notification is practical, or where such prior notification is not practical, PSE shall notify the City’s permitting authority on the next business day. To the extent the emergency or PSE’s response to the emergency materially interrupts the flow of vehicle or pedestrian traffic (e.g. necessitates temporary traffic lane or sidewalk closures or detours), or otherwise presents a public safety hazard, PSE shall notify police or fire services by calling 911 or an applicable dispatch number as may be provided in writing by the City. PSE shall cooperate with the City and its emergency responders when performing emergency work in the Franchise Area, as necessary to protect public safety and welfare. 3. Public Service Obligations: Nothing in this section is intended, nor shall it be construed, as a hindrance to PSE’s ability to take such actions as it deems necessary to discharge its public service obligations in accordance with the Laws of the State of Washington. Nothing in this section is intended, nor shall it be construed, as preventing the City from recovering from PSE, if otherwise so entitled in accordance with applicable Law, any extraordinary costs in responding to an emergency situation involving PSE’s Facilities within the Franchise Area. AGENDA ITEM #4. b) ORDINANCE NO. ________ 21 4. Emergency Contacts: PSE’s emergency plans and procedures shall designate PSE’s responsible local emergency response officials and a direct twenty‐four (24) hour emergency contact number for control center operator. SECTION XIII. Planning and Records of Installation 1. Future Construction Plans: Upon the request of either Party, but not more often than annually unless otherwise agreed upon by the Parties, the Parties will meet to discuss and coordinate regarding future construction activities then being planned by either Party within the Franchise Area, including potential Public Improvement Projects and potential improvements, relocations and conversions to PSE’s Facilities within the Franchise Area; provided, however, any such discussions and coordination shall be for informational purposes only and shall not obligate either Party to undertake any specific improvements within the Franchise Area, nor shall such discussions or coordination be construed as a proposal to undertake any specific improvements within the Franchise Area. 2. Planning for Public Improvement Projects: The City will provide PSE with copies of its Transportation Improvement Plan and Capital Improvement Plan following their adoption by the City Council. For Public Improvement Projects planned to commence within two (2) years of the plans’ adoption, the City will identify the Public Improvement Projects that it believes will require coordination with PSE. Within sixty (60) calendar days of PSE’s receipt of the City Council adopted plans and City identified Public Improvement Projects requiring coordination, PSE will notify the City if PSE believes there are any AGENDA ITEM #4. b) ORDINANCE NO. ________ 22 additional planned Public Improvement Projects that require coordination between the Parties. 3. Coordination on Public Improvement Projects: For any Public Improvement Project that either Party has identified as requiring coordination, the City will notify PSE when it commences design work for the Public Improvement Project and identify a City representative to coordinate the Public Improvement Project with PSE. Within twenty (20) calendar days of receiving such notification, PSE shall designate a representative to coordinate the Public Improvement Project with the City. Throughout the design and project implementation, the project coordinators shall cooperate and share information necessary to efficiently complete the Public Improvement Project. This information may include, but is not limited to, project contacts, project details, applicable project schedules, identification of contractors, location of affected existing and planned Facilities, project status, and detailed and dimensioned plan specifications. 4. Coordinating Plans: If PSE has non‐emergency plans to perform work that will require disturbing pavement or sidewalks in the same areas the City has plans to resurface, overlay, or reconstruct roads or sidewalks, PSE will coordinate with the City to attempt to schedule its work to occur prior to the City’s planned Public Improvement Project. 5. Records: PSE shall at all times keep full and complete plans, specifications, profiles and records in accordance with its standard business practices (“Facility Records”) showing the location and size of all its Facilities within the Franchise Area, and such Facility Records shall be kept current by PSE to show thereon the locations of all additional AGENDA ITEM #4. b) ORDINANCE NO. ________ 23 Facilities hereinafter installed by PSE within the Franchise Area. PSE shall provide the City, upon the City’s request, as required for the City’s effective management of the right‐of‐ way, copies of available Facility Records in use by PSE showing the location of its Facilities at specific locations within the Franchise Area. As to any Facility Records so provided, PSE does not warrant the accuracy thereof and, to the extent the location of Facilities are shown, such Facilities are shown in their approximate location. These Facility Records shall be subject to inspection at all reasonable times by governmental officials and agents upon reasonable advance notice to PSE. 6. Design Locates: Upon the City’s request, in connection with the design of any Public Improvement Project, PSE shall verify the location of its underground Facilities within the Franchise Area by excavating (e.g., pot holing) at no expense to the City. In the event PSE performs such excavation, the City shall not require any restoration of the disturbed area in excess of restoration to the same condition as existed immediately prior to the excavation. 7. Utility Locates: Notwithstanding the foregoing, nothing in this section is intended (nor shall be construed) to relieve either Party of their respective obligations arising under applicable Laws with respect to determining the location of utility facilities. SECTION XIV. Undergrounding of Facilities 1. Undergrounding Policy and Tariffs: PSE acknowledges that the City desires to promote a policy of undergrounding of Facilities within the Franchise Area. The City acknowledges that PSE provides electrical service on a non‐preferential basis subject to and in accordance with applicable Tariffs on file with the WUTC. Subject to and in AGENDA ITEM #4. b) ORDINANCE NO. ________ 24 accordance with such Tariffs, PSE will cooperate and participate with the City in the formulation of policy and development of an underground management plan with respect to PSE aerial Facilities within the City. 2. Undergrounding Required for New Facilities: All new Facilities, of 50 kV or less, installed within the Franchise Area during the term of this Franchise shall be located underground; provided that installation of cabinet enclosed switches, transformers and similar equipment will be permitted and installed pursuant to the provisions of any applicable Laws (subject to Subsection 7.1) and specifically subject to and in accordance with applicable Tariffs on file with the WUTC. 3. Tariffs: If, during the term of this Franchise, the City shall direct PSE to underground existing Facilities within the City, such undergrounding shall be arranged and accomplished subject to and in accordance with applicable Tariffs on file with the WUTC. SECTION XV. Moving Buildings within the Franchise Area 1. PSE Approval Required: If any person or entity obtains permission from the City to use the Franchise Area for moving or removal of any building or other object, the City shall, prior to granting such permission, require such person or entity to make any necessary arrangements with PSE for the temporary adjustment of PSE’s wires to accommodate the moving or removal of such building or other object. Such necessary arrangements with PSE shall be made, to PSE’s satisfaction, not less than fourteen (14) calendar days prior to the moving or removal of said building or other object. AGENDA ITEM #4. b) ORDINANCE NO. ________ 25 2. Approval Criteria: In such event, PSE shall at the expense of the person or entity desiring to move or remove such building or other object, adjust any of its wires which may obstruct the moving or removal of such building or other object, provided that: a. The moving or removal of such building or other object which necessitates the adjustment of wires shall be done at a reasonable time and in a reasonable manner so as not to unreasonably interfere with PSE’s business. b. To the extent practical, where more than one route is available for the moving or removal of such building or other object, such building or other object shall be moved or removed along the route which causes the least interference with PSE’s business. c. The person or entity obtaining such permission from the City to move or remove such building or other object shall be required to indemnify and save PSE harmless from any and all claims and demands made against it on account of injury or damage to the person or property of another arising out of or in conjunction with the moving or removal of such building or other object, to the extent such injury or damage is caused by the negligence of the person or entity moving or removing such building or other object or the negligence of the agents, servants or employees of the person or entity moving or removing such building or other object. SECTION XVI. City Use of PSE Poles 1. Conditions for Use: During the term of this Franchise, and with respect to poles which are Facilities and which are (a) wholly owned by PSE and (b) within the Franchise Area, the City, subject to PSE’s prior written consent, which shall not be unreasonably AGENDA ITEM #4. b) ORDINANCE NO. ________ 26 withheld, may install and maintain City‐owned overhead wires upon such poles for police, fire, traffic control and other noncommercial municipal communications purposes. The foregoing rights of the City to install and maintain such wires are further subject to the following: a. The City shall do the installation and maintenance at its sole risk and expense, in accordance with all applicable Laws, and subject to such reasonable requirements as PSE may specify from time to time (including, without limitation, requirements accommodating PSE’s Facilities or the facilities of other parties having the privilege to use PSE’s Facilities); b. PSE shall have no obligation arising under the indemnity and insurance provisions of this Franchise as to any circumstances directly or indirectly caused by or related to such City‐owned wires or the installation or maintenance of those wires; and c. PSE shall not charge the City a fee or charge for the use of such poles in accordance with this section as a means of deriving revenue therefrom; provided, however, that PSE shall bear any cost or expense in connection with the City’s installation and maintenance of wires. 2. Posting of City Signs: Subject to reasonable rules and regulations prescribed by PSE and subject to RCW 70.54.090 or any other applicable Laws, the City shall have the right to post city signs on PSE’s utility poles within the Franchise Area as reviewed and approved by PSE. 3. Administrative Fee: PSE may charge the City an administrative fee for the purposes of reviewing such joint facility installations. AGENDA ITEM #4. b) ORDINANCE NO. ________ 27 SECTION XVII. Vegetation Management Plan 1. Balance of Concerns: The Parties recognize that any appropriate vegetation management plan should adequately balance safety, reliability, vegetation health and community aesthetic concerns and the clearance between vegetation and PSE’s Facilities necessary for public safety and operational reliability. 2. Coordination Required: PSE will coordinate, in advance, its vegetation management activities within and/or adjacent to the Franchise Area with the City, including but not limited to its Transportation, Fire and Emergency Services, and Community Services Departments. On an annual basis, PSE will give the City a proposed vegetation management plan. Upon the City’s written request, but no more often than quarterly, PSE will meet with the City to coordinate the implementation of the plan, provided however that such commitment to coordinate with the City shall not limit PSE’s privilege under this Franchise or duty under applicable Laws to remove or trim vegetation which, due to proximity to PSE’s Facilities, poses an imminent risk to public safety. 3. Use of Standard Practices: Pruning and removal of vegetation within and/or adjacent to the Franchise Area will be performed using all associated American National Standard Institute (ANSI) standards and best management practices accepted by the International Society of Arboriculture (ISA). At a minimum, pruning and removing shall follow the most recent version of ANSI A300 (Part 7) publication, the most recent version of the ISA Best Management Practices Utility Pruning of Trees publication and applicable City guidelines and regulations. AGENDA ITEM #4. b) ORDINANCE NO. ________ 28 4. Tree Trimming and Removal: When exercising its rights and duties under applicable Laws to remove or trim vegetation, PSE shall cooperate and work together with the City to minimize damage to healthy trees in or adjacent to the Franchise Area. If PSE determines it must remove or cut a City tree in a way that removes 40% or more of the total height of the tree, it shall notify the City Forester, or other designee, at least 2 business days in advance of the work and apply for a tree cutting permit if such permit is required by the Renton Municipal Code. If no permit is required by the Renton Municipal Code, PSE shall seek direction from the City Forester, or designee, as to whether it can top the tree or whether it will be required to remove and replace the tree at that location or an alternative location. The City shall not unreasonably deny a permit or request to remove, top or cut a tree that poses a risk to PSE’s facilities. 5. Plant Selection: PSE will coordinate with City urban forestry staff the identification of plant species appropriate for a location in proximity to PSE Facilities within the Franchise Area. If tree removal is performed by PSE or at PSE’s request, PSE shall fund the cost of any City‐required tree replacement that is appropriately sized to minimize risk of future interference with PSE facilities. 6. Debris Removal: PSE shall be responsible for removal of any debris generated during its vegetation management activities within the Franchise Area. The City may, at its sole discretion, remove any such debris within the Franchise Area that is not promptly removed by PSE and bill PSE for the cost of said removal and disposal; provided, the City shall first provide PSE notice and a reasonable period of time to remove the debris. AGENDA ITEM #4. b) ORDINANCE NO. ________ 29 7. Future Laws: Subject to Section 7.1 the City reserves the right to adopt by ordinance or resolution specific right‐of‐way vegetation management standards which may include, but not be limited to, alternate standard practices, identification of permitted or prohibited plant species, and permitting and procedural requirements. 8. Emergency Response: The forgoing notwithstanding, PSE shall at all times have the right to remove vegetation in the Franchise Area that has caused a system disruption or failure, or is in imminent risk of doing so, without delay for prior notice. SECTION XVIII. Emergency Management Coordination Annually, upon the request of the City, PSE will meet with the City’s emergency management representatives to coordinate emergency operations plans and update contact information and, at least once a year, at the request of the City, PSE personnel will actively participate with appropriate City representatives in training, exercise, and planning activities related to emergency preparedness, response, recovery and mitigation. In connection with and as part of any such meeting to coordinate emergency operations, the Parties will, as and to the extent reasonably requested by the City, (a) review and discuss PSE’s annual maintenance, safety and inspection plans and records relating to PSE’s gas Facilities located within the Franchise Area, (b) review and discuss any reports or notices filed with the WUTC or the Federal Office of Pipeline Safety relating to the integrity or safety of PSE’s gas Facilities located within the Franchise Area, and (c) review and discuss any application by PSE for a waiver of any state or federal gas safety rule applicable to the integrity or safety of PSE’s gas Facilities located within the Franchise Area. AGENDA ITEM #4. b) ORDINANCE NO. ________ 30 SECTION XIX. Relocation of PSE Facilities 1. Relocation Required: The City shall have prior and superior right to the use of the Franchise Area for the installation and maintenance of its utilities and capital improvement projects, and should any conflict arise with City facilities, PSE shall, at no cost to the City, conform to the utilities and capital improvement projects of the City. Whenever the City undertakes (or causes to be undertaken) the construction of any Public Improvement Project within the Franchise Area, and such Public Improvement Project necessitates the relocation of PSE’s then existing Facilities within the Franchise Area, the City shall: a. Provide PSE, within a reasonable time prior to the City’s commencement of the Public Improvement Project, written notice requesting such relocation; and a. Provide PSE with copies of pertinent portions of the City’s plans and specifications for such Public Improvement Project. 2. PSE Relocation Plans: Unless other timing is mutually agreed upon by the Parties, PSE shall submit a complete right‐of‐way permit application with reasonably detailed relocation plans for the Public Improvement Project within sixty (60) calendar days after PSE’s receipt of the City’s notice and plans and specifications under Subsection 19.1(a) and (b). PSE shall relocate its Facilities within the Franchise Area at no charge to the City. 3. Timing of Relocation: The City shall include in its notice and plans and specifications submitted to PSE under Subsection 19.1 the City’s proposed schedule for PSE’s completion of its relocation work for the Public Improvement Project, and PSE shall include in its relocation plans submitted under Subsection 19.2 PSE’s proposed schedule AGENDA ITEM #4. b) ORDINANCE NO. ________ 31 for completion of PSE’s relocation work for the Public Improvement Project. The Parties will thereafter mutually agree in writing upon a final schedule for such relocation, with each Party (a) giving due and good faith consideration to the other Party’s proposed schedule and project needs, (b) acting reasonably and (c) not unreasonably withholding its agreement in establishing the final schedule. For the avoidance of doubt, it shall not be unreasonable for PSE to withhold its agreement to the final schedule based on such factors as PSE’s inability to obtain materials in a timely manner, PSE’s relocation work being dependent on the performance of other work by the City or any third party, or any other cause beyond PSE’s reasonable control. PSE shall then complete all relocation work for the Public Improvement Project within the final schedule agreed upon by the Parties. PSE shall be solely responsible for the reasonable, out‐of‐pocket costs incurred by the City for delays in a Public Improvement Project to the extent the delay is caused by or arises out of (1) PSE’s failure to comply with the agreed final schedule for the relocation (other than as a result of causes or conditions beyond PSE’s reasonable control, including, without limitation, the acts or omissions of the City or any third party), or (2) PSE unreasonably withholding its agreement in establishing the final schedule in breach of its obligation under subsection (c) above. Such out‐of‐pocket costs may include, but are not limited to, payment to the City’s contractors and/or consultants for increased costs and associated court costs, interest, and attorneys’ fees incurred by the City to the extent directly attributable to such PSE‐caused delay in the Public Improvement Project. 4. City Performance of Relocation Work: If the Parties’ agree that elements of relocation work involving PSE’s Facilities within the Franchise Area would be most AGENDA ITEM #4. b) ORDINANCE NO. ________ 32 efficiently performed by the City or its contractors as part of the City’s work on the underlying Public Improvement Project, the Parties may enter into a separate written agreement that details the elements of relocation work to be performed by the City involving PSE’s Facilities. Such agreement shall require PSE to be responsible for all direct design and construction costs incurred as a result of its Facilities and may require PSE to be responsible for PSE’s pro‐rata share of all reasonable indirect costs including, but not limited to, construction management and inspection, traffic control, mobilization, erosion and sedimentation control, trenching, backfill, and restoration. Neither Party will be obligated to enter into any such agreement for the City’s performance of relocation work involving PSE’s Facilities. In the absence of an agreement by which the City will relocate PSE facilities, PSE remains fully responsible for performing all relocation work itself. 5. Third Party Construction: Whenever any person or entity, other than the City, requires the relocation of PSE’s Facilities to accommodate the work of such person or entity within the Franchise Area; or, the City requires any person or entity to undertake work (other than work undertaken at the City’s cost and expense) within the Franchise Area and such work requires the relocation of PSE’s Facilities within the Franchise Area, PSE shall have the right as a condition of any such relocation to require such person or entity to make payment to PSE, at a time and upon terms acceptable to PSE, for any and all costs and expenses incurred by PSE in the relocation of PSE’s Facilities. 6. Third Party Construction of City Identified Project: Any condition or requirement imposed by the City upon any person or entity (including, without limitation, any condition or requirement imposed pursuant to any contract or in conjunction with AGENDA ITEM #4. b) ORDINANCE NO. ________ 33 approvals or permits obtained pursuant to any zoning, land use, construction or other development regulation) which requires the relocation of PSE’s Facilities within the Franchise Area shall invoke the provisions of Subsection 19.5 above; provided, however, (a) in the event the City reasonably determines and notifies PSE that the primary purpose of imposing such condition or requirement upon such person or entity is to cause the construction of a Public Improvement Project within a segment of the Franchise Area on the City’s behalf and (b) such Public Improvement Project is reflected in the City’s Transportation Improvement Plan or Capital Improvement Plan, then only those costs and expenses incurred by PSE in constructing and connecting new Facilities with PSE’s other Facilities shall be paid to PSE by such person or entity, and PSE shall otherwise relocate its Facilities within such segment of the Franchise Area in accordance with Subsections 19.1 through 19.3, above. 7. Alternatives: As to any relocation of PSE’s Facilities whereby the cost and expense is to be borne by PSE, PSE may, after receipt of written notice requesting such relocation, submit in writing to the City alternatives to relocation of its Facilities. Upon the City’s receipt from PSE of such written alternatives, the City shall evaluate such alternatives and shall advise PSE in writing if one or more of such alternatives are suitable to accommodate the work which would otherwise necessitate relocation of PSE’s Facilities. In evaluating such alternatives, the City shall give each alternative proposed by PSE fair consideration with due regard to all facts and circumstances which bear upon the practicality of relocation and alternatives to relocation. If the City determines that such alternatives are AGENDA ITEM #4. b) ORDINANCE NO. ________ 34 not appropriate, PSE shall relocate its Facilities as provided in Subsections 19.1 through 19.3, above. 8. Non‐Franchise Area: Nothing in this Section XIX or otherwise shall require PSE to bear any cost or expense in connection with the location or relocation of any Facilities existing under benefit of easement or other rights not arising under this Franchise, regardless of whether such easement or other rights are on public or private property and regardless of whether this Franchise coexists with such easement or other rights. SECTION XX. Decommissioning of PSE’s Facilities 1. Notification: PSE shall notify the City when it permanently discontinues use of and decommissions any of its Facilities within the Franchise Area. Such notification shall occur within thirty (30) calendar days of the date PSE decommissions the Facilities. 2. Mitigation Plan for Permanently Decommissioned Facilities: PSE’s notification under Subsection 20.1 shall include a mitigation plan for either removing or leaving in place the decommissioned Facilities. The mitigation plan shall address how and when the Facilities will be removed and shall include any mitigation measures PSE proposes to address impacts of the decommissioned Facilities to the Franchise Area. Unless otherwise approved by the City, removal and mitigation should be accomplished within one hundred and eighty (180) calendar days after the Facilities are permanently decommissioned. 3. City Review of Proposed Plan: Within thirty (30) calendar days of receiving a plan submitted by PSE pursuant to this section, the City will review the plan and either approve the plan or require changes and resubmittal. The City will not unreasonably withhold approval of PSE’s proposed plan, but may require changes if it determines, in its AGENDA ITEM #4. b) ORDINANCE NO. ________ 35 reasonable discretion, that the plan fails to adequately mitigate the impacts of PSE’s permanently decommissioned Facilities. If PSE’s plan proposes leaving permanently decommissioned Facilities in place and the City determines, after consultation with PSE, that the impacts of leaving the Facilities in place cannot be adequately mitigated to the City’s reasonable satisfaction, the City may require removal of the Facilities. If the City approves leaving permanently decommissioned Facilities in place, it may condition such approval upon PSE’s agreement to remove the Facilities at a later time, such as in conjunction with a subsequent project that includes excavation in the area. Following the City’s approval of a mitigation plan, PSE shall promptly and in good faith implement the plan and obtain all required permits for its work in the Franchise Area. 4. City Costs: If the Parties fail to agree upon a plan, PSE fails to comply with an approved plan, or circumstances require City action prior to approval of a plan, the City may, but is not required to, take such steps as it deems necessary to remove and/or mitigate for the impacts of the permanently decommissioned Facilities. Any costs incurred by the City as a result of PSE’s failure to comply with its obligations under this Section XX with respect to permanently decommissioned Facilities shall be reimbursed by PSE within thirty (30) calendar days of the City invoicing PSE for such costs. 5. Survival of Provisions: The Parties expressly agree that the provisions of this section shall survive the termination, expiration, or revocation of this Franchise. AGENDA ITEM #4. b) ORDINANCE NO. ________ 36 SECTION XXI. Rights and Remedies 1. Reservation of Rights: A Party’s failure to exercise a particular remedy at any time shall not waive such Party’s right to terminate, assess penalties, or assert any equitable or legal remedy for any future breach or default by the other Party. 2. Liability and Obligation: Termination of this Franchise shall not release either Party from any liability or obligation with respect to any matter occurring prior to such termination. 3. Injunctive Relief: The Parties acknowledge that the covenants set forth in this Franchise are essential to this Franchise, and, but for the mutual agreements of the Parties to comply with such covenants, the Parties would not have entered into this Franchise. The Parties further acknowledge that they may not have an adequate remedy at law if the other Party violates such covenant. Therefore, in addition to any other rights they may have, the Parties shall have the right to seek in any court of competent jurisdiction injunctive relief to restrain any breach or threatened breach, or to specifically enforce any of the Franchise covenants should the other Party fail to perform them. SECTION XXII. Dispute Resolution 1. Notice of Default: If there is any dispute or alleged default as to performance under this Franchise, the City shall notify PSE in writing, stating with reasonable specificity the nature of the alleged default. Within seven (7) calendar days of its receipt of such notice, PSE shall provide written response to the City acknowledging receipt of such notice and stating PSE’s response. PSE has thirty (30) calendar days (“cure period”) from the date of the notice’s mailing to: AGENDA ITEM #4. b) ORDINANCE NO. ________ 37 a. Respond to the City, contesting the City’s assertion(s) as to the dispute or any alleged default and requesting a meeting in accordance with Subsection 22.2, or: b. Resolve the dispute or cure the alleged default, or; c. Notify the City if PSE cannot resolve the dispute or cure the alleged default within thirty (30) calendar days, due to the nature of the dispute or alleged default. Notwithstanding such notice, PSE shall promptly take all reasonable steps to begin to resolve the dispute or cure the alleged default and notify the City in writing and in detail as to the actions that will be taken by PSE and the projected completion date. In such case, the City may set a meeting in accordance with Subsection 22.2. 2. Meeting: If any dispute is not resolved or any alleged default is not cured or if a Subsection 22.1 meeting is requested, the City shall promptly schedule a meeting between the Parties to discuss the dispute or alleged default. The City shall notify PSE of the meeting in writing and the meeting shall take place not less than ten (10) calendar days after PSE’s receipt of notice of the meeting. Each Party shall appoint a representative who shall attend the meeting, represent their Party’s interests, and who shall exercise good faith to resolve the dispute or to reach an agreement on any alleged default and/or any corrective action to be taken. Any dispute (including any dispute concerning the existence of or any corrective action to be taken to cure any alleged default) that is not resolved within ten (10) calendar days following the conclusion of the meeting shall be referred by the Parties’ representatives in writing to the Parties’ senior management for resolution. If senior management is unable to resolve the dispute within twenty (20) calendar days of such referral (or such other period as the Parties may agree upon), each AGENDA ITEM #4. b) ORDINANCE NO. ________ 38 Party may pursue resolution of the dispute through Section XXIII, Arbitration, of this Franchise. All negotiations pursuant to these procedures for the resolution of disputes shall be confidential and shall be treated as compromise and settlement negotiations for purposes of the state and federal rules of evidence. 3. Additional Resolution Options: If, at the conclusion of the steps provided for in Subsections 22.1 and 22.2 above, the City and PSE are unable to settle the dispute or agree upon the existence of a default or the corrective action to be taken to cure any alleged default, the City or PSE (as PSE may have authority to do so) may: a. Take any enforcement or corrective action provided for by Law, including City code; provided such action does not conflict with this Franchise’s provisions, and/or; b. Demand arbitration, pursuant to Section XXIII below, for disputes arising out of or related to Sections III, Rights and Privileges Conveyed (or such other sections with respect to the existence of conflicts or inconsistencies with the express terms and conditions of this Franchise and any applicable Laws); XIII, Planning and Records of Installation; XIV, Undergrounding of Facilities (except as preempted by WUTC authority); XVI, City Use of PSE Poles; XVII, Vegetation Management Plan; XVIII, Emergency Management Coordination; and XIX, Relocation of PSE Facilities (excluding project delay claims exceeding thirty thousand dollars ($30,000)) of this Franchise (the “Arbitration Claims”), and/or; c. By ordinance, declare an immediate forfeiture of this Franchise for a breach or default of any material, non‐Arbitration Claims, obligations under this Franchise and/or; AGENDA ITEM #4. b) ORDINANCE NO. ________ 39 d. Take any action to which it is entitled under this Franchise or any applicable Laws. 4. Continuation of Obligations: Unless otherwise agreed by the City and PSE in writing, the City and PSE shall, continue to perform their respective obligations under this Franchise during the pendency of any dispute. SECTION XXIII. Arbitration 1. Rules and Procedures: The Parties agree that any dispute, controversy, or claim arising out of or relating to Arbitration Claims, shall be referred for resolution to the American Arbitration Association in accordance with the rules and procedures in force at the time of the submission of a request for arbitration. 2. Discovery: The arbitrators shall allow appropriate discovery to facilitate a fair, speedy and cost‐effective resolution of the dispute(s). The arbitrators shall reference the Washington State Rules of Civil Procedure then in effect in setting the scope and timing of discovery. The Washington State Rules of Evidence shall apply. The arbitrators may enter a default decision against any Party who fails to participate in the arbitration proceedings. 3. Compensatory Damages: The arbitrators may award compensatory damages, including consequential damages. Such damages may include, but shall not be limited to: all costs and expenses of materials, equipment, supplies, utilities, consumables, goods and other items; all costs and expenses of any staff; all costs and expenses of any labor (including, but not limited to, labor of any contractors and/or subcontractors); all pre‐ arbitration costs and expenses of consultants, attorneys, accountants, professional and AGENDA ITEM #4. b) ORDINANCE NO. ________ 40 other services; and all taxes, insurance, interest expenses, overhead and general administrative costs and expenses, and other costs and expenses of any kind incurred in connection with the dispute. The arbitrator may award equitable relief in those circumstances where monetary damages would be inadequate. 4. Award: Any award by the arbitrators shall be accompanied by a written opinion setting forth the findings of fact and conclusions of law relied upon in reaching the decision. The award rendered by the arbitrators shall be final, binding and non‐ appealable, and judgment upon such award may be entered by any court of competent jurisdiction. 5. Each Party’s Costs: Except as provided in Subsection 23.7 below, each Party shall pay the fees of its own attorneys, expenses of witnesses, and all other expenses and costs in connection with the presentation of such Party’s case including, without limitation, the cost of any records, transcripts or other things used by the Parties for the arbitration, copies of any documents used in evidence, certified copies of any court, property or city documents or records that are placed into evidence by a Party. 6. Arbitration Costs: Except as provided in Subsection 23.7 below, the remaining costs of the arbitration, including without limitation, fees of the arbitrators, costs of records or transcripts prepared for the arbitrator's use in the arbitration, costs of producing the arbitrator’s decision and administrative fees shall be borne equally by the Parties. 7. Costs for Multiple Arbitrations: Notwithstanding the foregoing Subsections 23.5 and 23.6, in the event either Party is found during the term of this Franchise to be the AGENDA ITEM #4. b) ORDINANCE NO. ________ 41 prevailing party in any two (2) arbitration proceedings brought by such Party pursuant to this Section XXIII, or under any memorandum of understanding provided for in Subsection 19.3 of this Franchise or any other memorandum of understanding between the Parties, then such Party shall be entitled to recover all reasonably incurred costs, fees and expenses, including attorney fees, for any subsequent arbitration brought by them in which they are found to be the prevailing party. 8. Transcript Costs: In the event a Party makes a copy of an arbitration proceeding transcript for its use in writing a post‐hearing brief, or an arbitration decision copy to append to a lawsuit to reduce the award to judgment, etc., then that Party shall bear the cost, except to the extent such cost might be allowed by a court as court costs. SECTION XXIV. Alternative Remedies No provision of this Franchise shall be deemed to bar the right of the City or PSE to seek or obtain judicial relief from a violation of any Franchise provision or any rule, regulation, requirement or directive promulgated for non‐Arbitration Claims. Neither the existence of other Franchise remedies nor the use of such remedies shall bar or limit the right of the City or PSE to recover monetary damages for violations by the other Party, or to seek and obtain judicial enforcement of the other Party’s obligations by means of specific performance, injunctive relief or mandate, or any other remedy at law or in equity. SECTION XXV. Amendments to Franchise This Franchise may only be amended by written instrument, signed by the Parties, specifically stating that it is an amendment to this Franchise and is approved and executed in accordance with State of Washington laws. Without limiting the generality of the foregoing, this AGENDA ITEM #4. b) ORDINANCE NO. ________ 42 Franchise shall govern and supersede and shall not be altered, limited or otherwise amended by any permit, approval, license, agreement or other document required by or obtained from the City in conjunction with PSE’s exercise or failure to exercise any and all rights, benefits, privileges, obligations or duties in and under this Franchise, unless such permit, approval, license, agreement or other document specifically: a. References this Franchise; and b. States that it supersedes this Franchise to the extent it contains terms and conditions which alter, limit, supplement or otherwise amend the terms and conditions of this Franchise. c. In the event of any conflict or inconsistency between the provisions of this Franchise and the provisions of any such permit, approval, license, agreement or other document, except as expressly required by federal or state Laws and/or superseded by such permit, approval, license, agreement or other document in the manner specified above in this Section XXV, the Franchise provisions shall control. SECTION XXVI. Indemnification 1. City: In Sections XXVI and XXVII, “City” means the City of Renton, and its elected officials, agents, employees, officers, representatives, consultants (of any level), and volunteers acting for or on behalf of the City in their authorized capacity. 2. Indemnification by PSE: PSE shall defend, hold harmless, and indemnify the City from any and all third party claims, demands, suits, liability, damages, costs, or expenses, including but not limited to attorneys’ fees, to the extent the same are caused by or arise out of (a) the negligence or willful misconduct of PSE or its agents, servants or employees AGENDA ITEM #4. b) ORDINANCE NO. ________ 43 in the exercise of its rights granted under this Franchise, (b) the breach by PSE of any of its obligations under this Franchise, or (c) a violation of Laws or an improper release of Hazardous Substances upon the Franchise Area to the extent the same is caused by PSE’s Facilities or PSE in the exercise of its rights granted under this Franchise. PSE’s duty to defend, hold harmless, and indemnify the City shall not apply to the extent the claims, demands, suits, liability, costs, or expenses are caused by or arise out of the City’s negligence or willful misconduct. 3. Title 51 Waiver: Solely to the extent required to enforce the indemnification provided in this Section XXVI, PSE hereby waives immunity under Title 51 RCW in any cases involving the City; provided, however, the foregoing waiver shall not in any way preclude PSE from raising such immunity as a defense against any claim brought directly against PSE by any of its employees. The obligations of PSE under this section have been mutually negotiated by the Parties, and PSE acknowledges that the City would not enter into this Franchise without the foregoing limited waiver of PSE’s immunity. 4. Real Estate Indemnity: To the extent a court of competent jurisdiction determines that this Franchise is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc.), as it exists or may be amended, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of PSE, its officers, officials, employees, and volunteers and/or the contractor, or the City, its elected officials, officers, officials, employees, and volunteers, and or the contractor, the Party’s liability shall be only to the extent of the Party’s negligence. AGENDA ITEM #4. b) ORDINANCE NO. ________ 44 5. Notice: In the event any matter for which the City intends to assert its rights under this section is presented to or filed with the City, the City shall promptly notify PSE and PSE shall have the privilege, at its election and at its sole costs and expense, to settle and compromise such matter as it pertains to PSE’s responsibility to indemnify, defend and hold harmless the City. In the event any suit or action is started against the City based upon any such matter, the City shall likewise promptly notify PSE, and PSE shall have the privilege, at its election and at its sole cost and expense, to settle and compromise such suit or action, or defend the same at its sole cost and expense, by attorneys of its own election, as it pertains to PSE’s responsibility to indemnify, defend and hold harmless the City. 6. Survival: The provisions of this section shall survive the expiration or termination of this Franchise if the basis for any such claim, demand, suit or action as referenced in Subsection 26.2 occurred during the term of this Franchise. 7. Negotiated: THE PARTIES HAVE SPECIFICALLY NEGOTIATED SECTION XXVI, INDEMNIFICATION. SECTION XXVII. Insurance 1. Insurance Required: PSE shall procure and maintain for the duration of the Franchise, insurance, or provide evidence of self‐insurance, against all claims for injuries to persons or damages to property which may arise from or in connection with the exercise of the privileges granted by this Franchise to PSE. PSE shall provide to the City an insurance certificate, and/or a certificate of self‐insurance, together with an endorsement on the general and automotive liability policies, naming the City as an AGENDA ITEM #4. b) ORDINANCE NO. ________ 45 additional insured upon PSE’s acceptance of this Franchise, and such insurance certificate shall evidence the following minimum coverages: a. Commercial general liability insurance for PSE’s Facilities, including but not limited to, blanket contractual, property damage, operations, explosions and collapse hazard, underground hazard (XCD) and products completed hazard, with limits not less than five million dollars ($5,000,000) for each occurrence and with limits not less than five million dollars ($5,000,000) in the aggregate for bodily injury or death to each person, property damage, or any other type of loss; b. Automobile liability for owned, non‐owned and hired vehicles with a limit of three million dollars ($3,000,000) for each person and three million dollars ($3,000,000) for each accident; c. Worker’s compensation consistent with the Industrial Insurance laws of the State of Washington. 2. Claims Made Basis: If coverage is purchased on a “claims made” basis, then PSE warrants continuation of coverage, either through policy renewals or the purchase of an extended discovery period, if such extended coverage is available, for not less than three (3) years from the date of termination of this Franchise and/or conversion from a “claims made” form to an “occurrence” coverage form. 3. Deductibles: All deductibles shall be the sole responsibility of PSE. The insurance certificate required by this section shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the aggregate limits of the insurer’s liability. AGENDA ITEM #4. b) ORDINANCE NO. ________ 46 4. Additional Insured: The City shall be named as an additional insured on the insurance policy, as respects to work performed by or on behalf of PSE and the endorsement naming the City as additional insured shall be indicated on the certificate of insurance or certification of self‐insurance. 5. Primary Insurance: PSE’s insurance shall be primary insurance with respect to the City. Any insurance maintained by the City shall be in excess of PSE’s insurance and shall not contribute with it. PSE shall give the City thirty (30) calendar days prior written notice by certified mail, return receipt requested, in the event of suspension or a material change in coverage. 6. Cancellation: In the event of cancellation or a decision not to renew, PSE shall obtain and furnish to the City evidence of replacement insurance policies meeting the requirements of this section before the cancellation date. 7. Certificates and Endorsements: PSE shall furnish the City with certificates of insurance evidencing the coverage or self‐insurance required by this section upon acceptance of this Franchise. The certificates and endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf and must be received and approved by the City prior to the commencement of any Work related to this Franchise. 8. Separate Coverage: PSE’s insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. 9. Self‐Insurance: In lieu of the foregoing insurance requirements, PSE may self‐ insure against such risks in such amounts as are consistent with prudent utility practices. AGENDA ITEM #4. b) ORDINANCE NO. ________ 47 PSE shall, upon request, provide the City with sufficient evidence that such self‐insurance is being so maintained. 10. No Limitation: The City does not represent that the coverage and minimum limits of insurance required under this Franchise are adequate to protect PSE from all liability. SECTION XXVIII. Notice 1. Whenever notice to or notification by any Party is required, that notice shall be in writing and directed to the recipient at the address set forth below, unless written notice of change of address is provided to the other Party. Any notice or information required or permitted to be given to the Parties under this Franchise may be sent to following addresses unless otherwise specified: The City: City of Renton Administrator, Community and Economic Development Department 1055 South Grady Way Renton, WA 98057 425‐430‐6588 PSE: Puget Sound Energy, Inc. Municipal Relations P.O. Box 90734 Bellevue, WA 98009‐9734 Attn: Municipal Liaison Manager With a copy to: Puget Sound Energy, Inc. P.O. Box 90868 Bellevue, WA 98009‐0868 Attn: General Counsel AGENDA ITEM #4. b) ORDINANCE NO. ________ 48 2. If the date for making any payment or performing any act is a legal holiday, payment may be made or the act performed on the next succeeding business day which is not a legal holiday. 3. The Parties may change the address and representative by providing written notice of such change by accepted e‐mail or certified mail. All notices shall be deemed complete upon actual receipt or refusal to accept delivery. Facsimile or a .pdf e‐mailed transmission of any signed original document and retransmission of any signed facsimile transmission shall be the same as delivery of an original document. SECTION XXIX. Miscellaneous 1. As Is: Subject to, and without limiting in any way, any of the express rights or obligations set forth in this Franchise, PSE agrees and accepts the Franchise Area in an “as is” condition, and the City does not make any representations, implied or express warranties, or guarantees as to the suitability, security or safety of the location of PSE’s Facilities or the Franchise Area, or possible hazards or dangers arising from other uses or users of the Franchise Area, including any use by the City, the general public, or by other utilities. As between the City and PSE, PSE shall remain solely and separately liable for the Work, function, testing, maintenance, replacement and/or repair of the Facilities or other activities permitted by this Franchise; provided, however, that nothing herein will in any way relieve or absolve the City from any obligation owed to PSE or liability caused by any negligence, gross negligence or willful misconduct of the City or anyone acting under, for or on behalf of the City. AGENDA ITEM #4. b) ORDINANCE NO. ________ 49 2. Conflicts: If there is a conflict between this and any previous Franchise between the Parties, the terms of this Franchise shall supersede the terms of the previous Franchise. 3. Contractors (of any tier): PSE’s contractors (of any tier) may act on PSE’s behalf to the extent that PSE permits its contractors to do so. PSE’s contractors (of any tier) shall also have every obligation, duty and responsibility that PSE has in discharging its duties related to this Franchise. 4. Force Majeure: In the event that PSE is prevented or delayed in the performance of any of its obligations under this Franchise by reason(s) beyond the reasonable control of PSE (each, a “Force Majeure Event”), then PSE’s performance shall be excused during the Force Majeure Event. Upon removal or termination of the Force Majeure Event, PSE shall promptly perform the affected obligations in an orderly and expedited manner under this Franchise or procure a substitute for such obligation or performance that is reasonably satisfactory to the City. PSE shall not be excused by mere economic hardship or by misfeasance or malfeasance of its directors, officers or employees. As used herein, Force Majeure Events include, but are not limited to, Acts of God, war, acts of domestic terrorism or violence, civil commotion, labor disputes, strikes, earthquakes, fire, flood or other casualty, shortages of labor or materials, government regulations or restrictions, extreme weather conditions, and any failure or delay in the performance by the City or any third party that is not an employee, agent or contractor of PSE. The Parties shall use all commercially reasonable efforts to eliminate or minimize any delay caused by a Force Majeure Event. AGENDA ITEM #4. b) ORDINANCE NO. ________ 50 5. Vacation of Right‐of‐Way: In the event the City considers vacating any portion of the Franchise Area during the term of this Franchise, the City shall give PSE advance written notice of the same to allow PSE the opportunity to review and comment on the proposed vacation. Thereafter, unless otherwise requested by PSE, the City shall, in its vacation procedure, reserve a public utility easement for PSE’s Facilities based on the input received from PSE. 6. Governing Law: This Franchise shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. 7. Jurisdiction and Venue: Any lawsuit or legal action brought by any party to enforce or interpret this Franchise or any of its terms or shall be in the United States District Court for the Western District of Washington or in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center, Kent, Washington. 8. Notice of Tariff Changes: PSE shall, when making application for any changes in tariffs affecting the provisions of the Franchise, notify the City in writing of the application and provide City with a copy of the submitted application within five (5) calendar days of filing with the WUTC. PSE shall further provide the City with a copy of any actual approved tariff(s) affecting the provision of this Franchise. 9. Other Obligations: This Franchise shall not alter, change or limit PSE’s obligations under any other agreement or its obligations as it relates to any other property or endeavor. AGENDA ITEM #4. b) ORDINANCE NO. ________ 51 10. PSE’s Acceptance: The City may void this Franchise ordinance if PSE fails to file its unconditional acceptance of this Franchise within thirty (30) calendar days from the final passage of same by the City Council. PSE shall file this acceptance with the City Clerk. 11. Remedies Cumulative: Any remedies provided for under the terms of this Franchise are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity, or by statutes, unless specifically waived in this Franchise or in a subsequent signed document. 12. Section Headings: The Section headings in this Franchise are for convenience only, and do not purport to and shall not be deemed to define, limit, or extend the scope or intent of the section to which they pertain. 13. Severability: In the event that a court or agency of competent jurisdiction declares a material provision of this Franchise to be invalid, illegal or unenforceable, the Parties shall negotiate in good faith and agree, to the maximum extent practicable in light of such determination, to such amendments or modifications as are appropriate so as to give effect to the intentions of the Parties. If severance from this Franchise of the particular provision(s) is determined to be invalid, illegal or unenforceable and/or will fundamentally impair the value of this Franchise, either Party may apply to a court of competent jurisdiction to reform or reconstitute the Franchise so as to recapture the original intent of said particular provision(s). All other provisions of the Franchise shall remain in effect at all times during which negotiations or a judicial action remains pending. AGENDA ITEM #4. b) ORDINANCE NO. ________ 52 14. Survival: With respect only to matters arising during the period of time this Franchise shall be in full force and effect, the Parties intend that any term or condition applicable to such matters shall survive the expiration or termination of this Franchise to the extent such survival can be reasonably inferred under the circumstances presented and to the extent such an inference is necessary to prevent substantial injustice to an injured Party. SECTION XXX. Effective Date This ordinance shall be in full force and effect from and after its passage, approval, and five (5) calendar days after its legal publication as provided by law, and provided it has been duly accepted by PSE. PASSED BY THE CITY COUNCIL this _____ day of ________________________, 2017. ___________________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of ________________________, 2017. __________________________________ Denis Law, Mayor Approved as to form: __________________________ Shane Moloney, City Attorney Date of Publication: _______________ ORD:1917:3/16/17:scr AGENDA ITEM #4. b) 53 UNCONDITIONAL ACCEPTANCE The undersigned, PSE, accepts all the privileges of the above‐granted franchise, subject to all the terms, conditions, and obligations of this Franchise. DATED: _________________, 2017. Puget Sound Energy, Inc. By:_________________________________ Print Name: Its:_________________________________ AGENDA ITEM #4. b)