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AGENDA
Utilities Committee Regular Meeting
4:00 PM - Thursday, June 22, 2017
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. Waste Reduction & Recycling Grant Interagency Agreement
a) AB - 1931 Utility Systems Division recommends approval of an interagency agreement
with King County that provides $235,320 in non-matching grant funding in 2017-2018 to
implement waste reduction and recycling programs.
AB - 1931
City Council Regular Meeting - 19 Jun 2017
SUBJECT/TITLE: Interagency Agreement for 2017-2018 Between King County and City
of Renton (Waste Reduction and Recycling Grant)
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Linda Knight, Solid Waste Coordinator
EXT.: 7397
FISCAL IMPACT SUMMARY:
The projects supported by this grant have combined budgets of $235,320 for the 2017-2018 biennium. This
grant fully reimburses the City for all expenditures related to the approved scope of work.
SUMMARY OF ACTION:
The City of Renton Solid Waste Utility is eligible to receive $235,320 in non-matching grant funding in 2017-
2018 through the King County Solid Waste Division’s Waste Reduction and Recycling Grant program. Projects
funded through this grant include four Special Recycling Events, two Renton Reuse It! Stop and Swap events,
and development of the Waste Prevention and Recycling Strategic Plan that lays a successful waste prevention
and recycling roadmap for the City to implement for the next 10 years to achieve the City and County goal of
Zero Waste of Resources – to eliminate the disposal of materials with economic value – by 2030, with an
interim goal of 70% recycling by 2020.
EXHIBITS:
A. Interagency Agreement
STAFF RECOMMENDATION:
Approve the interagency agreement for 2017-2018 between King County and the City of Renton contract
#5902868 (Waste Reduction and Recycling Grant) that provides $235,320 in non-matching grant funding in
2017-2018 to implement waste reduction and recycling programs.
AGENDA ITEM #1. a)
CONTRACT#5902868INTERAGENCYAGREEMENTFOR2017and2018BetweenKINGCOUNTYandtheCITYOFRENTONThistwo-yearInteragencyAgreement“Agreement”isexecutedbetweenKingCounty,aCharterCountyandpoliticalsubdivisionoftheStateofWashington,andtheCityofRenton,amunicipalcorporationoftheStateofWashington,hereinafterreferredtoas“County”and“City”respectively.Collectively,theCountyandCitywillbereferredtoas“Party”or“Parties.”PREAMBLEKingCountyandtheCityofRentonadoptedthe2001KingCountyComprehensiveSolidWasteManagementPlan,whichincludeswastereductionandrecyclinggoals.Inordertohelpmeetthesegoals,theKingCountySolidWasteDivisionhasestablishedawastereductionandrecyclinggrantprogramforthecitiesthatoperateundertheKingCountyComprehensiveSolidWasteManagementPlan.Thisprogramprovidesfundingtofurtherthedevelopmentand/orenhancementoflocalwastereductionandrecyclingprojectsandforbroaderresourceconservationprojectsthatintegratewithwastereductionandrecyclingprogramsandservices.Thisgrantprogramdoesnotfundhouseholdhazardouswastecollectionactivities.ProgrameligibilityandgrantadministrationtermsarediscussedintheGrantGuidelines,attachedtothisAgreementasExhibitB.GrantfundingforthisprogramissubjecttothebudgetapprovalprocessoftheKingCountyCouncil.GrantfundingapprovedbytheKingCountyCouncilisavailabletoallKingCountycitiesthatoperateundertheKingCountyComprehensiveSolidWasteManagementPlan.TheCitywillspenditsgrantfundstofulfillthetermsandconditionssetforthinthescopeofworkwhichisattachedheretoasExhibitAandincorporatedhereinbyreference.TheCountyexpectsthatanyinformationand/orexperiencegainedthroughthegrantprogrambytheCitywillbesharedwiththeCountyandotherKingCountycities.I.PURPOSEThepurposeofthisAgreementistodefinethetermsandconditionsforfundingtobeprovidedtotheCityofRentonbytheCountyforwastereductionandrecyclingprogramsand/orservicesasoutlinedinthescopeofworkandbudgetattachedasExhibitA.AGENDA ITEM #1. a)
II.RESPONSIBILITIESOFTHEPARTIESTheresponsibilitiesofthePartiestothisAgreementshallbeasfollows:A.TheCity1.fundsprovidedtotheCitybytheCountypursuanttothisAgreementshallbeusedtoprovidewastereductionandrecyclingprogramsand/orservicesasoutlinedinExhibitA.Thetotalamountoffundsavailablefromthisgrantin2017and201$shallnotexceed$235,320.2.ThisAgreementprovidesfordistributionof2017and201$grantfundstotheCity.However,grantfundsarenotavailableuntilJanuary1,2017.3.Duringthistwo-yeargrantprogram,theCitywillsubmitaminimumoftwo,butnomorethaneight(8),progressreportstotheCountyinaformapprovedbytheCounty.ReportsmustbesignedbyaCityofficial.Thesereportswillinclude:a.adescriptionofeachactivityaccomplishedpertainingtothescopeofwork;andb.reimbursementrequestswithbothaBudgetSummaryReportformwhichisattachedheretoasExhibitDandincorporatedhereinbyreference,andanExpenseSummaryformwhichisattachedheretoasExhibitEandincorporatedhereinbyreference,unlesstheCityhasaspreadsheetsimilartotheExpenseSummaryformalreadyinuse,inwhichcasetheCityisfreetousethatspreadsheetinsteadoftheExpenseSummaryform.TheCitywillsubmittheformorsimilarspreadsheetandnotsubmitbackupdocumentationforgrantexpenses.Ifbackupdocumentationissubmitted,SWDwillnotretainit.Thecityshallmaintainthisdocumentationinitsrecords.IftheCitychoosestosubmituptothemaximumofeight(8)progressreportsandrequestsforreimbursementduringthetwo-yeargrantprogram,theyshallbeduetotheCountyonthelastdayofthemonthfollowingtheendofeachquarter-April30,July30,October31,January31-exceptforthefmalprogressreportandrequestforreimbursementwhichshallbeduebyMarch31,2019.IftheCitychoosestosubmittheminimumoftwoprogressreportsandrequestsforreimbursementduringthetwo-yeargrantprogram,theyshallbeduetotheCountybyJanuary31,2018andMarch31,2019.RegardlessofthenumberofprogressreportstheCitychoosestosubmit,inordertosecurereimbursement,theCitymustprovideinwritingtotheCountybythe5thworkingdayofJanuary201$andJanuary2019,thedollaramountofoutstandingexpendituresforwhichtheCityhasnotyetsubmittedareimbursementrequest.4.TheCityshallsubmitafinalreporttotheCountywhichsummarizestheworkcompletedunderthegrantprogramandevaluatestheeffectivenessoftheprojectsforwhichgrantfundswereutilized,accordingtotheevaluationmethodsspecifiedinthescopeofwork.Thefinalreportisduewithinsix(6)monthsofcompletionoftheproject(s)outlinedinthescopeofwork,butnolaterthanJune30,2019.2AGENDA ITEM #1. a)
5.IftheCityacceptsfundingthroughthisgrantprogramfortheprovisionofwastereductionandrecyclingprogramsandprojectsforotherincorporatedareasofKingCounty,theCityshallexplaintherelationshipwiththeaffectedadjacentcityorcitiesthatallowsforacceptanceofthisfundingandthespecificsoftheproposedprogramsandprojectswithinthescopeofworkdocumentrelatedthereto.6.TheCityshallberesponsibleforfollowingallapplicableFederal,Stateandlocallaws,ordinances,rulesandregulationsintheperformanceofworkdescribedherein.TheCityassuresthatitsproceduresareconsistentwithlawsrelatingtopubliccontractbiddingprocedures,andtheCountyneitherincursnorassumesanyresponsibilityfortheCity’sbid,awardorcontractingprocess.7.DuringtheperformanceofthisAgreement,neithertheCitynoranyPartysubcontractingundertheauthorityofthisAgreementshalldiscriminateonthebasisofrace,color,sex,religion,nationality,creed,maritalstatus,sexualorientation,age,orpresenceofanysensory,mental,orphysicalhandicapintheemploymentorapplicationforemploymentorintheadministrationordeliveryoforaccesstoservicesoranyotherbenefitsunderthisAgreementasdefinedbyKingCountyCode,Chapter12.16.8.DuringtheperformanceofthisAgreement,neithertheCitynoranyPartysubcontractingundertheauthorityofthisAgreementshallengageinunfairemploymentpracticesasdefinedbyKingCountyCode,Chapter12.18.TheCityshallcomplyfullywithallapplicablefederal,stateandlocallaws,ordinances,executiveordersandregulationsthatprohibitsuchdiscrimination.Theselawsinclude,butarenotlimitedto,RCWChapter49.60andTitlesVIandVIIoftheCivilRightsActof1964.9.TheCityshalluserecycledpaperfortheproductionofallprintedandphotocopieddocumentsrelatedtothefulfillmentofthisAgreement.TheCityshallusebothsidesofpapersheetsforcopyingandprintingandshalluserecycled/recyclableproductswhereverpractical.10.TheCityshallmaintainaccountsandrecords,includingpersonnel,financial,andprogrammaticrecords,andothersuchrecordsasmaybedeemednecessarybytheCounty,toensureproperaccountingforallprojectfundsandcompliancewiththisAgreement.AllsuchrecordsshallsufficientlyandproperlyreflectalldirectandindirectcostsofanynatureexpendedandserviceprovidedintheperformanceofthisAgreement.Theserecordsshallbemaintainedforaperiodofsix(6)yearsafterterminationhereofunlesspermissiontodestroythemisgrantedbytheOfficeoftheStateArchivistinaccordancewithRCWChapter40.14.Theseaccountsshallbesubjecttoinspection,revieworauditbytheCountyand/orbyfederalorstateofficialsassoauthorizedbylaw.11.TheCityshallmaintainarecordoftheuseofanyequipmentthatcostsmorethan$1,000andispurchasedwithgrantfundsfromKingCountyforatotalperiodofthree(3)years.Therecordsshallbecompiledintoayearlyevaluationreport,acopyofwhichshallbesubmittedtoKingCountybyMarch31ofeachyearthroughtheyear2021.3AGENDA ITEM #1. a)
12.TheCityagreestocreditKingCountyonallprintedmaterialsprovidedbytheCounty,whichtheCityisduplicating,fordistribution.EitherKingCounty’snameandlogomustappearonKingCountymaterials(includingfactsheets,casestudies,etc.),or,ataminimum,theCitywillcreditKingCountyforartworkortextprovidedbytheCountyasfollows:“artworkprovidedcourtesyofKingCountySolidWasteDivision”and/or“textprovidedcourtesyofKingCountySolidWasteDivision.”13.TheCityagreestosubmittotheCountycopiesofallwrittenmaterialswhichitproducesand/orduplicatesforlocalwastereductionandrecyclingprojectswhichhavebeenfundedthroughthewastereductionandrecyclinggrantprogram.Uponrequest,theCityagreestoprovidetheCountywithareproduciblecopyofanysuchwrittenmaterialsandauthorizestheCountytoduplicateanddistributeanywrittenmaterialssoproduced,providedthattheCountycreditstheCityforthematerials.14.TheCitywillprovidetheKingCountyProjectManagerwiththedateandlocationofeachRecyclingCollectionEventprovidedbytheCity,aswellascopiesofanyprintedmaterialsusedtopublicizeeachevent,assoonastheyareavailablebutnolaterthanthirty(30)dayspriortotheevent.Ifthereisanychangeinthedateorthelocationofanevent,theCitywillnotifytheCountyaminimumofthirty(30)dayspriortotheevent.IftheeventbrochureisrequiredforadmissiontotheCity’sevent,theCityisexemptfromhavingtoprovidethebrochuretoKingCounty.15.IftheCityacceptsfundingthroughthisgrantprogramfortheprovisionofrecyclingcollectioneventsforadjacentareasofunincorporatedKingCounty,theCityshallsendannouncementsoftheeventstoallresidenceslistedintheagreeduponareaslistedinAttachmentA.TheannouncementsandallotherprintedmaterialsrelatedtotheseeventsshallacknowledgeKingCountyasthefundingsource.16.ThisprojectshallbeadministeredbyLindaKnight,SolidWasteCoordinator,CityofRenton,ordesignee.B.TheCounty:I.TheCountyshalladministerfundingforthewastereductionandrecyclinggrantprogram.fundingisdesignatedbycityandissubjecttotheKingCountyCouncil’sbudgetapprovalprocess.ProvidedthatthefundsareallocatedthroughtheKingCountyCouncil’sbudgetapprovalprocess,grantfundingtotheCitywillincludeabaseallocationof$10,000peryearwiththebalanceoffundstobeallocatedaccordingtotheCity’spercentageofKingCounty’sresidentialandemploymentpopulation.However,ifthispopulationbasedallocationformulacalculationwouldresultinacityreceivinglessthan$10,000peryear,thatcityshallreceiveanadditionalallocationthatwouldraisetheirtotalgrantfundingto$10,000peryear.4AGENDA ITEM #1. a)
2.TheCityofRenton’sbudgetedgrantfundsfor2017-2018are$235,320.3.Withinforty-five(45)daysofreceivingarequestforreimbursementfromtheCity,theCountyshalleithernotifytheCityofanyexceptionstotherequestwhichhavebeenidentifiedorshallprocesstherequestforpayment.Ifanyexceptionstotherequestaremade,thisshallbedonebywrittennotificationtotheCityprovidingthereasonforsuchexception.TheCountywillnotauthorizepaymentforactivitiesand/orexpenditureswhicharenotincludedinthescopeofworkandbudgetattachedasExhibitA,unlessthescopehasbeenamendedaccordingtoSectionVofthisAgreement.KingCountyretainstherighttowithholdallorpartialpaymentiftheCity’sreport(s)andreimbursementrequest(s)areincomplete(i.e.,donotincludeproperdocumentationofexpendituresand/oradequatedescriptionofeachactivitydescribedinthescopeofworkforwhichreimbursementisbeingrequested),andlorarenotconsistentwiththescopeofworkandbudgetattachedasExhibitA.4.TheCountyagreestocredittheCityonallprintedmaterialsprovidedbytheCitytotheCounty,whichtheCountyduplicates,fordistribution.EithertheCity’snameandlogowillappearonsuchmaterials(includingfactsheets,casestudies,etc.),or,ataminimum,theCountywillcredittheCityforartworkortextprovidedbytheCityasfollows:“artworkprovidedcourtesyoftheCityofRenton”and/or“textprovidedcourtesyoftheCityofRenton.”5.TheCountyretainstherighttosharethewrittenmaterial(s)producedbytheCitywhichhavebeenfundedthroughthisprogramwithotherKingCountycitiesforthemtoduplicateanddistribute.Insodoing,theCountywillencourageothercitiestocredittheCityonanypiecesthatwereproducedbytheCity.6.ThewastereductionandrecyclinggrantprogramshallbeadministeredbyLucyAuster,ProjectManager,KingCountySolidWasteDivision,ordesignee.III.DURATIONOFAGREEMENTThisAgreementshallbecomeeffectiveoneitherJanuary1,2017orthedateofexecutionoftheAgreementbyboththeCountyandtheCity,ifexecutedafterJanuary1,2017,andshallterminateonJune30,2019.TheCityshallnotincuranynewchargesafterDecember31,2018.However,ifexecutionbyeitherPartydoesnotoccuruntilafterJanuary1,2017,thisAgreementallowsfordisbursementofgrantfundstotheCityforCounty-approvedprogramsinitiatedbetweenJanuary1,2017andthelaterexecutionoftheAgreementprovidedthattheCitycomplieswiththereportingrequirementsofSectionII.AoftheAgreement.SAGENDA ITEM #1. a)
IV.TERMINATIONA,ThisAgreementmaybeterminatedbyKingCounty,inwholeorinpart,forconveniencewithoutcausepriortotheterminationdatespecifiedinSectionIII,uponthirty(30)daysadvancewrittennotice.B.ThisAgreementmaybeterminatedbyeitherParty,inwholeorinpart,forcausepriortotheterminationdatespecifiedinSectionIII,uponthirty(30)daysadvancewrittennotice.Reasonsforterminationforcausemayincludebutnotbelimitedto:nonperformance;misuseoffunds;and/orfailuretoprovidegrantrelatedreports/invoices/statementsasspecifiedinSectionII.A.3.andSectionII.A.4.C.IftheAgreementisterminatedasprovidedinthissection:(1)theCountywillbeliableonlyforpaymentinaccordancewiththetermsofthisAgreementforservicesrenderedpriortotheeffectivedateoftermination;and(2)theCityshallbereleasedfromanyobligationtoprovidefurtherservicespursuanttothisAgreement.D.Nothinghereinshalllimit,waive,orextinguishanyrightorremedyprovidedbythisAgreementorlawthateitherPartymayhaveintheeventthattheobligations,termsandconditionssetforthinthisAgreementarebreachedbytheotherParty.V.AMENDMENTSThisAgreementmaybeamendedonlybywrittenagreementofbothParties.AmendmentstoscopesofworkwillonlybeapprovediftheproposedamendmentisconsistentwiththemostrecentlyadoptedKingCountyComprehensiveSolidWasteManagementPlan.Fundsmaybemovedbetweentasksinthescopeofwork,attachedasExhibitA,onlyuponwrittenrequestbytheCityandwrittenapprovalbyKingCounty.Suchrequestswillonlybeapprovediftheproposedchange(s)is(are)consistentwithandlorachievesthegoalsstatedinthescopeandfallswithintheactivitiesdescribedinthescope.VI.HOLDHARMLESSANDINDEMNIFICATIONTheCityshallprotect,indemnify,andholdharmlesstheCounty,itsofficers,agents,andemployeesfromandagainstanyandallclaims,costs,and/orissueswhatsoeveroccurringfromactionsbytheCityand/oritssubcontractorspursuanttothisAgreement.TheCityshalldefendatitsownexpenseanyandallclaims,demands,suits,penalties,losses,damages,orcostsofanykindwhatsoever(hereinafterclaims’)broughtagainsttheCountyarisingoutoforincidenttotheCity’sexecutionof,performanceoforfailuretoperformthisAgreement.Claimsshallincludebutnotbelimitedtoassertionsthattheuseortransferofanysoftware,book,document,report,film,tape,orsoundreproductionormaterialofanykind,deliveredhereunder,constitutesaninfringementofanycopyright,patent,trademark,tradename,and/orotherwiseresultsinunfairtradepractice.6AGENDA ITEM #1. a)
VII.INSURANCEA.TheCity,atitsowncost,shallprocurebythedateofexecutionofthisAgreementandmaintainforthedurationoftheAgreement,insuranceagainstclaimsforinjuriestopersonsordamagestopropertywhichmayarisefromorinconnectionwithperformanceofworkpursuanttothisAgreementbytheCity,itsagents,representatives,employees,and/orsubcontractors.Theminimumlimitsofthisinsuranceshallbe$1,000,000generalliabilityinsurancecombinedsinglelimitperoccurrenceforbodilyinjury,personalinjury,andpropertydamage.Ifthepolicyhasanaggregatelimit,a$2,000,000aggregateshallapply.Anydeductibleorself-insuredretentionsshallbethesoleresponsibilityoftheCity.SuchinsuranceshallcovertheCounty,itsofficers,officials,employees,andagentsasadditionalinsuredsagainstliabilityarisingoutofactivitiesperformedbyoronbehalfoftheCitypursuanttothisAgreement.AvalidCertificateofInsuranceandadditionalinsuredendorsementisattachedtothisAgreementasExhibitC,unlessSectionVII.B.applies.B.IftheAgencyisaMunicipalCorporationoranagencyoftheStateofWashingtonandisself-insuredforanyoftheaboveinsurancerequirements,awrittenacknowledgementofself-insuranceisattachedtothisAgreementasExhibitC.C.IftheAgencyisaMunicipalCorporationoranagencyoftheStateofWashingtonandisamemberoftheWashingtonCitiesInsuranceAuthority(WCIA),awrittenacknowledgement/certificationofcurrentmembershipisattachedtothisAgreementasExhibitC.VIII.ENTIRECONTRACT/WAIVEROFDEFAULTThisAgreementisthecompleteexpressionoftheagreementoftheCountyandCityhereto,andanyoralorwrittenrepresentationsorunderstandingsnotincorporatedhereinareexcluded.Waiverofanydefaultshallnotbedeemedtobeawaiverofanysubsequentdefault.WaiverofbreachofanyprovisionofthisAgreementshallnotbedeemedtobewaiverofanyotherorsubsequentbreachandshallnotbeconstruedtobeamodificationofthetermsofthisAgreementunlessstatedtobesuchthroughwrittenapprovalbytheCounty,whichshallbeattachedtotheoriginalAgreement.IX.TIMEISOFTHEESSENCETheCountyandCityrecognizethattimeisoftheessenceintheperformanceofthisAgreement.X.SEVERABILITYIfanysection,subsection,sentence,clauseorphraseofthisAgreementis,foranyreason,foundtobeunconstitutionalorotherwiseinvalidbyacourtofcompetentjurisdiction,suchdecisionshallnotaffectthevalidityoftheremainingportions.7AGENDA ITEM #1. a)
XI.NOTICEAnynoticerequiredorpermittedunderthisAgreementshallbedsufficientlygivenorservedifsenttotheKingCountySolidWasteDivisionandtheCityattheaddressesprovidedbelow:LucyAuster,ProjectManager,oraprovideddesigneeKingCountySolidWasteDivisionDepartmentofNaturalResourcesandParks201SouthJacksonStreet,Suite701Seattle,WA98104-3855IftotheCity:LindaKnight,SolidWasteCoordinator,oraprovideddesigneeCityofRentonSolidWasteUtility1055S.GradyWayRenton,WA98057iNWITNESSWHEREOFthisAgreementhasbeenexecutedbyeachPartyonthedatesetforthbelow:KingCounty___
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_BY________________________(Title)PatD.McLaughlin,DirectorSolidWasteDivisionforDowConstantine,KingCountyExecutiveDateDate$AGENDA ITEM #1. a)
ExhibitAKingCountySolidWasteWRRGrantSCOPEOFWORK2017-2018APPLICANTCityofRentonSolidWasteUtility1055S.GradyWayRenton,WA98057PROGRAMWasteReduction&RecyclingGrantPROJECTMANAGERSLindaKnightJuliePursellJinaKim425.430.7397425.430.7396425.430.7391lknight@rentonwa.govIpursell@rentonwa.govIkim@rentonwa.govFax425.430.7241Fax425.430.7241Fax425.430.7241FUNDINGREQUESTED$155,678(CityAllocation)$79,642(RCEFunds)*$235,320TotalPROJECTS&FUNDINGSUMMARY•RecyclingCollectionEvent$76,000•RentonReuseEvent$72,000•WastePrevention&Recycling$87,320StrategicPlanandOutreachAGENDA ITEM #1. a)
ScopeofWorkTask1RecyclingCollectionEventProjectManagerJuliePursell,SolidWasteEducationSpecialistScheduleJanuary2017—December2018Budget$76,000GoalCollect400tonsofrecyclablematerialnotcollectedatthecurbsideDescriptionRentonwillimplement4SpecialRecyclingEvents;2in2017and2in2018.Eacheventwillcollectrecyclablematerialsnotcollectedatthecurbside.EventsareavailabletoallresidentialhouseholdsfromthegreaterRentoncommunityincluding,butnotlimitedtounincorporatedareasintheSkyway,MayValley,EastRentonPlateau,PetrovitskyandFairwoodareas.AlleventswillbeheldattheRentonTechnicalCollegeandwillbeopentothepublicbetweenthehoursof9:00a.m.and3:00p.m.Whilemostitemsarefreetothepublictorecycle,mattressesrequireafeeof$15-20perpiecerecycledpaidtothevendor.Businessesarenoteligibletoparticipate.EventDatesSpring2Ol7—Mayl3Fall2017—September9Spring2018—TEDFall2018-TEDEventStaffingCitystaff,vendorstaffandvolunteerswillbeutilizedintheoperationsforeachevent.JuliePursellwillmanagetheeventandexperiencedvolunteerswillgreetthepublic,screenmaterials,directtrafficthroughthesite,anddistributeeducationalmaterials.ACityofRentonPoliceOfficerwillbeinchargeoftrafficcontrol.Staffworkingtheeventwillbescheduledbetween7:30a.m.and5:00p.m.Becausewerequireallstafftoremainon-siteforthedurationoftheevent,theCitywillsupplylunchandliquidrefreshmentsEventPromotionThepublicwillbenotifiedabouttheeventsthroughdirectmail,utilitybillinserts,theCity’swebsitecablechannel,andCitynewsletter.Renton20172018FinalScope.docxPage2AGENDA ITEM #1. a)
MaterialsCollectedScrapmetal,appliances,concrete,bulkyyardwaste(greaterthan4’longand3”indiameter),cleanwoodwaste,usedmotoroil,usedantifreeze,usedoilfilters,automotivebatteries,alkalineandNi-cadbatteries,cellphones,reusablehouseholditems,unusabletextiles,Styrofoam,plasticbags,bubblewrap,mattresses,andcardboardwillbecollectedandreusedorrecycled.Otheritemsmaybeaddeddependentuponviablerecyclablemarkets.EvaluationEacheventwillbeevaluatedbasedonthenumberofvehiclesservedandtheweightofrecyclablematerialcollected.DeliverablesNumberofVehiclesServed:1,100BudgetDetailStaff$36,000Contract/Vendors$6,000Supplies$2,000Printing/Distribution$32,000-----r-:..&‘w*-‘-c:J-Renton20172018FinalScope.docxPage3AGENDA ITEM #1. a)
TaskZRentonReuseEventProjectManagerJuliePursell,SolidWasteEducationSpecialistScheduleJanuary—December2017Budget$72,000GoalTodivertmaterialsfromthelandfillbyprovidinganopportunityforresidentstoswapmaterialsthatstillhaveauseablelifeDescriptionTheCityrecognizesthatwasteprevention&recyclingarethetopwastemanagementstrategiesinthesolidwastehierarchy.Underthistaskstaffwillplanandimplementaone-dayreuseevent.ScheduledandheldattheRentonMemorialStadiumSaturday,June3,2017andTBDfor2018,thiseventwillprovideanopportunityforresidentsofthegreaterRentoncommunityincludingunincorporatedKingCountyresidentstoexchangematerialsthatstillhavesomeusefullife,butarenolongerofvaluetotheoriginalowner.Residentswillbeabletodropofffurniture,toys,householdgoods,sportsequipment,doors,windows,andothermaterialsapprovedbyRentonstaff.Residentsmayalsocometotheeventtotakehomematerialsothershavedroppedoff.Materialsnotclaimedbytheendoftheeventwillberecycledorlandfilled.Residentswillbenotifiedofthiseventthroughadirectmailcampaign(usingthesamemaillistastheSpecialRecyclingevents),adsplacedinthelocalnewspaper,andtheCity’swebsite.Volunteersandcitystaffwillstafftheevent.Evaluation/Deliverables•Estimateofvolumeofmaterialsdivertedfromlandfill•Estimateofparticipants•CompareresidualdisposalcurrentyeartoprioryearBudgetDetailStaff$13,000Contract/Vendors$2,000Supplies$1,000Printing/Distribution$56,000Renton20172018FinalScope.docxPage4AGENDA ITEM #1. a)
Task3WastePrevention&RecyclingStrategicPlanProjectManagerLindaKnight,SolidWasteCoordinatorScheduleJanuary2017—December2018Budget$87,320GoalTodevelopaStrategicPlanthatlaysasuccessfulwastepreventionandrecyclingprogramroadmapfortheCitytoimplementforthenext10years.DescriptionForthepast26yearstheCityofRentonhasimplementedmyriadprogramsthatincreasedknowledge,skills,andmotivationofitsresidentialandbusinesssectorstodivertwastefromlandfill.TheseprogramsrangedfrombackyardcompostworkshopstobusinesswastepreventiontechnicaloutreachtoourcurrentEOWcurbsidecollectionprogram.WhiletheCitycurrentlyexperiences69%wastediversionfromlandfillforitscurbsideresidentialsector,thereisstillagreatdealofworktoaccomplishtomeetandexceedtheregion’s70%diversiongoalby2020.TheCitywilldevelopaWastePrevention&RecyclingStrategicPlan(Plan)tolaythegroundworkforfutureresidentialandbusinessprojects.TheCitywillidentifycurrentbarrierstowastepreventionandrecyclingbyitsresidentialandcommercialsectors,researchsuccessfulwastepreventionprogramsinthenationthatholdpromiseinthePacificNorthwestanddeveloparoadmapwithoptionsforprogramimplementationtomeetandexceedthegoalsof70%diversionby2020.StaffwillworkwithCityAdministrationandelectedofficialstoachievecommitmenttothePlan’sgoalsandprogramsaswellasdevelopafundingmodeltosustaintheworkidentified.FollowingadoptionoftheWastePrevention&RecyclingStrategicPlan,theCitywillutilizeanyremainingfundstobeginimplementationofviablewastepreventionprojectsidentifiedwithinthePlan.Evaluationmeasureswillbeupdatedastheypertaintothespecificwastepreventionproject.Evaluation/Deliverables•WastePrevention&RecyclingStrategicPlan•CityCouncilapprovaloradoptionoftheStrategicPlanBudgetDetailStaff$9,000ProfessionalServices$78,320Renton20172018FinalScope.docxPage5AGENDA ITEM #1. a)
ExhibitB2017-2018GrantGuidelinesProgramEligibility:GrantfundsmaybeusedforavarietyofWasteReduction&Recycling(WRJR)-relatedprograms,includingresidentialandcommercialwastereductionandrecyclingeducationprograms,businessassistanceprograms,andspecialrecyclingevents.Citiesmayalsousetheirfundsonbroaderresourceconservationprograms,aslongastheyarepartofanoverallWRJRprogram.Citiesmaychoosetousetheirfundingononeprogramoracombinationofprograms.ForWR/Rprogramideas,pleaserefertothelistsbelow.Pleasenotetheselistsarenotexhaustive,butmerelyintendedtoprovidesomeguidanceonwhatis/isn’teligible.CitiesmayalsorefertothecurrentlyadoptedKingCountyComprehensiveSolidWasteManagementPlanfordirectioninprogramdevelopment.Ifyouareunsureifyourproposedprogramiseligibleforfunding,pleasecontactLucyAusterat206-477-5268orlucy.auster(iiildngcounty.gov.Eligibleforfunding:•SchoolWPJReducation/implementationprograms•KitchenfoodwastecompostingprogramsV•Reusablebagpromotions•Yardwastesubscriptionpromotions•Outreachatcommunityevents•PromotingnewandexistingWR/Rprogramsthroughmedia,mail,andsocialnetworking•Businessrecognitionprograms•RecyclingCollectionEvents(RCEs),includingcollectionoftiresandmattresses•Householdbatterycollectionandrecycling(nolead-acidbatteries)•BusinessandresidentialWR/Reducationandcommunications•Productstewardshipinitiatives-couldbeeducationprogramsorworkingwithotheragencies/organizations/businessestoimplementprograms•Cityrecyclingprogramsandfacilities•VideospromotingWR/RprogramsThefollowingareeligibleforfundingonacase-by-casebasis,aslongaspartofanoverallWR[Rprogram.However,theCountywouldnotprovidereimbursementif,forexample,allofacity’sgrantdollarswereusedtosell/giveawayrainbarrelsordistributecompactfluorescentlightbulbs.•Waterconservation-i.e.rainbarrels•Energyconservation•Waterquality:integratedpestmanagement;catchbasinfilters•Demonstrationgardens;interpretivesignage;recycled-contentparkfurnishings2017-2018WRIRGrantAGENDA ITEM #1. a)
Thefollowingarenoteligibleforfunding:•Collectionofgarbage,exceptforresidualgarbagerelatedtothecollectionofrecyclables.•Collectionofanyhouseholdhazardouswasteitemsincluding,butnotlimitedto:>Treatedwood>Paint>Leadacidbatteries>Oil,gasoline,andantifreeze>fluorescentlights•HouseholdHazardousWaste(HHW)educationprogramsCitiesshouldpursuefundingforIll-lWcollectionoreducationprogramsthroughtheKingCountyLocalHazardousWasteManagementProgram(LHWMP)ortheWashingtonStateDepartmentofEcologyCoordinatedPreventionGrant(CPG)Program.GrantAdministration:RequestsforReimbursement.Citiesmaychoosetosubmitonerequestforreimbursementperyearduringthefundingcycle,duenolaterthanMarch20,2018andMarch19,2019.However,citiesmaysubmitrequestsforreimbursementasfrequentlyasquarterly.TheBudgetSummaryReportform(AttachmentA)mustbeusedwhensubmittingrequestsforreimbursement.Bythe5thworkingdayofJanuary2017andJanuary2018,citiesmustnotifytheSolidWasteDivision(SWD)oftheirtotalexpendituresforworkthathasbeencompletedto-date,butforwhichrequestsforreimbursementhavenotyetbeensubmitted.ProgressandFinalReports.-Progressreportsdescribingprogramactivities,accomplishments,andevaluationresultsneedtoaccompanyeachrequestforreimbursement.Afinalreportdescribingtheoutcomeofgrant-fundedactivitiesisduewiththefmalrequestforreimbursement.If,however,thecitydoesnothavetheresultsofitsprogramevaluationbytheendofthegrantcycle,thefmalnarrativereportmaybesubmittednolaterthansixmonthsaftertheendofthegrantcycle(June30,2019).(Note:ThefinalrequestforreimbursementwouldstillneedtobesubmittedbyMarch19,2019.)Allprogressandfinalreportsneedtobesignedbyacityofficial.Signedreportsmaybescannedandemailed.Amendments:FormalamendmentstograntInteragencyAgreements(IAAs)arenotnecessaryunlessthecitywishestomakesignificantchangestoitsscopeofworkand/orbudget.Ingeneral,asignificantchangewouldbeoneinwhichthecitywishestoaddordeleteataskfromtheirscopeofwork.Aminorchange,suchasmovingdollarsbetweentasks,wouldonlyrequirewrittennotification,whichmaybesubmittedviae-mail.However,thecityshouldcontact$WDwhenconsideringchangestotheirscopesandbudgetstodetermineifaformalamendmentisneeded.2AGENDA ITEM #1. a)
ExhibitDBUDGETSUMMARYREPORTFORM2017-2018WasteReduction&RecyclingGrantProgramCity:Date:Address:Phone:Invoice#:ReportPeriod:Preparer’sName:Contract#:Totalamountrequestedthisperiod:Totalamountpreviouslyinvoiced:Originalinterlocalamount:Totalamountchargedtodate:$-Amountremainingforcompletionofinterlocal:$-ScopeofWorkCurrentAmountTaskDescriptionBudgetQuarterPreviouslyRemaining#(Task/title)CostsInvoicedBalanceL$L_____$$$--$L_____$=TOTALS$-$-$-$ForKingCountyUseContract#0Project1126942Org720122Exp.Account54150Task22.000PurchaseOrder#Requisition#ReceiptSupplier#SupplierPaySiteInvoice#PaymentTypeTotalchargesthisperiodareapprovedforpayment:$ProjectManager:DateAGENDA ITEM #1. a)
SICCHCMSSCSa.a.AGENDA ITEM #1. a)