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HomeMy WebLinkAboutAgenda AGENDA Utilities Committee Regular Meeting 3:30 PM - Thursday, December 7, 2017 Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way 1. 2017 KING COUNTY WATERWORKS GRANT AGREEMENT Heather Downs Detention Pond Water Quality Retrofit Project a) AB - 2034 Utility Systems Division recommends approval of a 2017 WaterWorks Grant Agreement with King County, to accept up to $70,000 in grant funds for the design to retrofit the Heather Downs detention facility; and approval to appropriate the funds to Surface Water Utility accounts. 2. FINAL DESIGN OF KENNYDALE 320 ZONE RESERVOIR PROJECT Contract Amendment with Murraysmith, Inc. a) AB - 2040 Utility Systems Division recommends approval of Amendment No. 3 to CAG-16- 134, contractor Murraysmith, Inc., in the amount of $614,413 for the final design of the Kennydale 320 Zone Reservoir Project. 3. 559 HOQUIAM AVE. NE WASTEWATER SERVICE EXTENSION LATECOMER'S AGREEMENT a) AB - 2048 City Clerk recommends granting preliminary approval of the Tuscany Construction, LLC latecomer's agreement (File No. LA-17-003) for a two-year period for wastewater (sewer) extension benefiting other properties located at 559 Hoquiam Ave NE, and authorize staff to forward the preliminary assessment roll to the City Clerk for notification of affected property owners. b) Issue Paper 4. EMERGING ISSUES IN UTILITIES AB - 2034 City Council Regular Meeting - 20 Nov 2017 SUBJECT/TITLE: 2017 King County WaterWorks Grant Agreement - Heather Downs Detention Pond Water Quality Retrofit Project RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Ron Straka, Surface Water Utility Engineering Manager EXT.: 7248 FISCAL IMPACT SUMMARY: The City of Renton is eligible to receive $70,000 in grant funding from the 2017 King County WaterWorks Grant Program, allocated by the King County Council. The Surface Water Utility requests that the grant funds be appropriated to the Heather Downs Detention Pond Water Quality Retrofit Project account (427.475511). The City’s project grant matching funds in the amount of $130,000 are included in the 2017-2018 mid- biennium budget adjustment to be funded by the Surface Water Utility’s 407/427 fund balance. SUMMARY OF ACTION: On October 9, 2017, the King County Council awarded $70,000 through the 2017 WaterWorks Grant Program to the City of Renton for the Heather Downs Detention Pond Water Quality Retrofit Project. The project’s estimated cost is $200,000, which includes grant management, environmental review and engineering design. The project will retrofit a City-owned detention facility in the Heather Downs residential development with a combined detention and wetpond stormwater facility. This will provide flow control and additional basic water quality treatment for pollution generating surfaces from a 30 acre drainage basin. The existing detention pond at the intersection of Union Avenue SE and SE 4th Street stores stormwater runoff prior to discharging into Maplewood Creek, which flows into the Cedar River and finally into Lake Washington. The retrofit will remove pollutants to improve water quality in these water bodies. This project aligns with King County Wastewater Treatment Division’s water quality responsibilities of protecting Puget Sound by enhancing streams, lakes, and rivers in their service area. Incurred costs are eligible for reimbursement through November 30, 2019 upon signature of the agreement. EXHIBITS: A. Agreement STAFF RECOMMENDATION: Authorize the 2017 WaterWorks Grant Agreement between King County and the City of Renton to provide $70,000 in matching funds to assist with design to retrofit the Heather Downs detention facility, and approve the requested appropriation of funds to Surface Water Utility accounts. AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 1 of 14 2017 WaterWorks Council Allocated Grant Agreement Cover Page Year:2017 Project Name:Heather Downs Detention Pond Water Quality Retrofit Project Recipient:City of Renton Funding Amount:$70,000.00 Project Summary Retrofit a City-owned detention facility in the Heather Downs residential development with a combined detention/wetpond stormwater facility to provide detention and basic water quality treatment for pollution generating surfaces from a 30 acre drainage area. The added wetpond is expected to treat metals, nutrients, and bacteria. The removal of sediments, metals, bacteria and nutrients benefits ratepayers with cleaner and safer water resources for recreation and improved habitat for aquatic resources. Primary Contact:Ron Straka Phone: Email:rstraka@rentonwa.gov Start Date: End Date:November 30, 2019 AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 2 of 14 WaterWorks Grant Program Grant Agreement AGREEMENT between City of Renton and KING COUNTY This is an Agreement between City of Renton, hereinafter the “RECIPIENT” and King County, a political subdivision of the state of Washington, hereinafter the “COUNTY.” This Agreement is effective as of the date of the COUNTY signatory. The purpose of this Agreement is to set forth the terms, conditions, and the legal and administrative relations that apply to the RECIPIENT in exchange for financial assistance in carrying out a proposed project entitled Heather Downs Detention Pond Water Quality Retrofit Project, hereinafter the “PROJECT.” Section 1. Background and Recitals: A. Proposed PROJECT benefit or improvement to water quality and/or the regional wastewater treatment system and its ratepayers: Retrofit a City-owned detention facility in the Heather Downs residential development with a combined detention/wetpond stormwater facility to provide detention and basic water quality treatment for pollution generating surfaces from a 30 acre drainage area. The added wetpond is expected to treat metals, nutrients, and bacteria. The removal of sediments, metals, bacteria and nutrients benefits ratepayers with cleaner and safer water resources for recreation and improved habitat for aquatic resources. B. The COUNTY plans and proposes to remunerate the RECIPIENT for the purpose described in Subsection A above in an amount up to, but not exceeding $70,000.00, hereinafter the “AWARD.” C. This AWARD is made with the understanding that the RECIPIENT will complete the PROJECT as outlined in the Scope of Work (Exhibit A) and will fulfill reporting requirements as described under the Terms and Conditions of this Agreement. D. The RECIPIENT plans to contribute to this PROJECT a cash and/or in-kind match valued at $130,000.00, to be verified in submitted PROJECT reports. Section 2. Terms and Conditions: A. The PROJECT shall be in accordance with the tasks and activities specified in the Scope of Work (Exhibit A). Any modifications must be requested in an Agreement Amendment AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 3 of 14 and be approved by the Director of the Wastewater Treatment Division (WTD) in the COUNTY’s Department of Natural Resources and Parks. B. The COUNTY will, upon execution of this Agreement, establish procedures to allow payment to the RECIPIENT of all eligible expenses for approved activities up to the limit of the AWARD. Payments are on a reimbursement basis; except in special circumstances, at the discretion of the COUNTY, where advances of a portion of the AWARD may be made. Twenty percent (20%) of the AWARD amount will be withheld by the COUNTY until receipt of the final Quarterly Progress and Expense Reports and the Closeout Reports. C. The RECIPIENT’s expenditures of AWARD funds shall be separately identified in the RECIPIENT’s accounting records. If requested, the RECIPIENT shall comply with other reasonable requests made by the COUNTY with respect to the manner in which PROJECT expenditures are tracked and accounted for in the RECIPIENT’s accounting books and records. The RECIPIENT shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles, and to meet the requirements of all applicable state and federal laws. D. The COUNTY will reimburse RECIPIENT for expenses on a quarterly basis, following receipt and approval of Quarterly Reports and a Closeout Report. Twenty percent (20%) of the AWARD will be held back until a close-out verifies fiscal and programmatic compliance with the terms and conditions of the agreement. 1. The RECIPIENT shall be responsible for submitting the following PROJECT progress reports: Quarterly Reports (including narrative and expense sections), Closeout Report (including narrative and expense sections); including backup documentation such as photos, copies of articles, and financial backup such as copies of receipts. 2. Quarterly Report narrative and expense sections shall be submitted together using the online system using the provided format and following instructions from WaterWorks grant administrators. a. The Quarterly Reports are due thirty (30) days after the end of each quarter. b. If no expenses are made during a quarter, no Expense section is needed. However, the narrative section should still be submitted and indicate that no expenses were made during that time period. c. The expense section should detail expenses and include backup documentation of expenses. The narrative section should include documentation proving the project activities took place, such as photos, workshop agenda, volunteer sign in sheets, etc. AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 4 of 14 3. The Closeout Report shall be submitted online using the provided format and following instructions from the WaterWorks grant administrator and will include closeout documentation. a. The Final Closeout reports are due thirty (30) days after the end date of the PROJECT or not later than December 31, 2019. E. Failure to submit the aforementioned Quarterly Report on the PROJECT progress within ninety (90) days of the due date may be cause for the COUNTY to terminate this agreement for non-performance. Termination would require the return of any funds advanced but not already spent executing the PROJECT, as well as forfeiture of AWARD funds for activities not completed by termination date. F. Failure to provide all of aforementioned documentation may result in the need to withhold part or all of the AWARD. G. Costs eligible for payment shall be limited to those costs identified in the Budget (Exhibit B) and incurred during the effective dates of this Agreement. H. Any and all activities to be funded by this Agreement to the RECIPIENT shall be completed by November 30, 2019. If needed, an Agreement Amendment may be granted to extend the terms of the contract beyond the end date, adjust the scope of work, or change the budget details (but not increase the total AWARD amount), conditioned upon approval by KING COUNTY. The extension must be requested and approved at least sixty (60) days in advance of the original end date. I. The RECIPIENT agrees to acknowledge the COUNTY in all media, publications, and signage that are produced as part of the PROJECT. This includes press releases, public service announcements, posters, flyers, signage, Web pages, blogs, and videos. The RECIPIENT will use the wording provided in Exhibit C of this Agreement (Credit and Disclaimers). Section 3. Legal and Administrative Relations: A. The RECIPIENT shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles and to meet the requirements of all applicable state and federal laws. The RECIPIENT shall maintain and submit to the COUNTY any such records as the COUNTY may require to conduct any audit of the PROJECT it may elect to conduct or to substantiate expenditures paid for by this AWARD. The RECIPIENT shall maintain and retain books and records related to the Agreement for at least three (3) years after the termination of said Agreement. B. The COUNTY’s financial assistance to the RECIPIENT shall be construed by the parties as a special disbursement to the RECIPIENT to fund activities, as described herein that generally benefit the COUNTY’s efforts to leverage or complement the water quality mission of the regional wastewater system. The COUNTY’s sole obligation under this AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 5 of 14 agreement shall be to provide funds to the RECIPIENT and this agreement shall not be construed as a contract for services between the RECIPIENT and the COUNTY, or as establishing a principal agent relationship between the COUNTY and the RECIPIENT. No joint venture or partnership is formed as a result of this Agreement. C. The RECIPIENT shall be solely responsible for the recruiting, training, and supervision of its employees and volunteers. Individuals hired and paid by the RECIPIENT shall not, in any event, be construed to be employees of, or contractors to, the COUNTY and the RECIPIENT shall defend, indemnify and hold harmless the COUNTY from any and all claims arising from any contention that said individuals are employees of, or contractors to, the COUNTY. This condition shall survive the termination of this Agreement. All actions undertaken under the funding provided by the terms of this agreement are, as between the COUNTY and the RECIPIENT, the sole responsibility of the RECIPIENT. No employees, agents, volunteers, or contractors of RECIPIENT shall be deemed, or represent themselves, to be employees of the COUNTY. D. RECIPIENT agrees for itself, its successors, assigns or by others including, without limitation, all persons directly or indirectly employed by RECIPIENT, or any agents, contractors, subcontractors, consultants, subconsultants, volunteers, licensees or invitees of RECIPIENT, to defend, indemnify, and hold harmless the COUNTY, its appointed and elected officials, and employees from and against liability for all claims, demands, suits, and judgments, including costs of defense thereof for injury to persons, death, or property damage which is caused by, arises out of, or is incidental to RECIPIENT’s exercise of rights, privileges, and obligations under this Agreement, except for the COUNTY’s sole negligence. RECIPIENT’s obligations under this section shall include, but not be limited to all of the following: (i) The duty to promptly accept tender of defense and provide defense to the COUNTY with legal counsel acceptable to the COUNTY at RECIPIENT’s own expense; (ii) Indemnification of claims made by RECIPIENT’s own employees or agents; and (iii) Waiver of RECIPIENT’s immunity under the industrial insurance provisions of Title 51 R.C.W. but only to the extent necessary to indemnify the COUNTY, which waiver has been mutually negotiated by the Parties. In the event it is necessary for the COUNTY to incur attorney’s fees, legal expenses, or other costs to enforce the provisions of this section, all such fees, expenses, and costs shall be recoverable from RECIPIENT. The provisions of this Section 3.D shall survive the expiration, abandonment, or termination of this Agreement. E. Nothing in this Agreement shall be construed as prohibiting the RECIPIENT from undertaking or assisting projects developed outside the purview of this Agreement, or entering into agreements with other parties to undertake said projects in accordance with whatever terms and conditions may be agreed to between the RECIPIENT and other parties. F. The COUNTY shall be under no obligation to continue this agreement and may request partial or full reimbursement of payments it made to the RECIPIENT should the AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 6 of 14 RECIPIENT fail to perform according to the terms and conditions of this Agreement, whether or not failure to perform is within the RECIPIENT’s control. G. This Agreement may be amended at any time by written concurrence of the parties through a formalized Amendment Agreement Form and will terminate upon fulfillment of all obligations contained herein. H. The COUNTY may terminate this Agreement immediately for cause. If this Agreement is terminated the RECIPIENT shall return any unused portion of the funds advanced up to the date of termination. I. Invalidity or unenforceability of one or more provisions of this Agreement shall not affect any other provision of this Agreement. J. In its performance under this Agreement the RECIPIENT shall not discriminate against any person on the basis of sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age, and retirement provisions, unless based upon a bona fide occupational qualification, and the RECIPIENT shall not violate any of the terms of chapter 49.60 RCW, Title VII of the Civil Rights Act of 1964, or any other applicable federal, state, or local law or regulation regarding nondiscrimination in employment. K. Authority: Representations and Warranties. Each signatory to this Agreement represents and warrants that he or she has full power and authority to execute and deliver this Agreement on behalf of the entity for whom he or she is signing. L. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all counterparts together shall constitute but one and the same instrument. The exchange of copies of this Agreement and of signature pages by facsimile transmission, by electronic mail in “portable document format” (“.pdf”) form, or by any other electronic means intended to preserve the original graphic and pictorial appearance of a document, or by combination of such means, shall constitute effective execution and delivery of this Agreement as to the Parties and may be used in lieu of the original Agreement for all purposes. Signatures of the Parties transmitted by facsimile shall be deemed to be their original signatures for all purposes. M. The effective date of this agreement is the date of COUNTY signatory. AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 7 of 14 AGREEMENT SIGNATURE PAGE City of Renton by: Denis Law, Mayor Signature:_____________________________________________________________________ Date: ______________________________ KING COUNTY by: Signature: _____________________________________________________________________ Mark Isaacson, Division Director, Wastewater Treatment Division Date: ______________________________ AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 8 of 14 EXHIBIT A: SCOPE OF WORK The task(s) set forth below summarize the RECIPIENT’s activities to be performed under this agreement to complete the PROJECT. All activities in the following tasks, including deliverables, must be completed by the expiration date of this agreement unless otherwise modified through an Agreement Amendment Form and approved by the COUNTY in writing. Any work performed or costs incurred prior to the effective date of this agreement will be at the sole expense of the RECIPIENT. Goal One: Effectively administer and manage the project Activities: Conduct, coordinate and schedule project activities and assure quality control. Communicate with affected parties. Ensure the project is completed per the scope of work on time and within budget. Output: The project deliverables are completed per the scope, on schedule, and within the budget of $200,000. The project is ready to go to bid without further modifications. Compare the actual project completion date with the proposed completion date and compare the actual expenses with the proposed budget to evaluate the efficacy of the project manager. Goal Two: Obtain required permits Activities: Prepare and submit the required land use application for environmental review and comply with the SEPA determination. Output: SEPA determination is issued by the City’s Planning Department. The City has obtained the required permits necessary to start construction. Goal Three: Complete engineering design, and prepare plans and specifications Activities: Conduct field reconnaissance and surveying. Perform hydrologic and hydraulic analysis. Complete engineering design, and construction plans and specifications per the City of Renton Surface Water Design Manual and applicable municipal codes. Output: Stamped engineering reports, plans and specifications in compliance with the City’s standards. The project is ready for bidding and construction using the completed design plans and specifications. The project will meet the requirements of the City’s design standards and applicable federal state, and local laws and regulations. The project will produce a bid ready set of plans and specifications that will allow the construction of an aesthetically pleasing, low cost, and effective solution to treat stormwater runoff in the Heather Downs residential neighborhood. The new water quality facility will remove sediments, metals, bacteria and nutrients to provide cleaner and safer water resources for the community and environment. AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 9 of 14 EXHIBIT B: BUDGET Costs are limited to those approved by the COUNTY in the current Budget. Costs should be reasonable and necessary to carry out the task. All activities and PROJECT expenditures must be completed according to this agreement unless otherwise modified through an Agreement Amendment Form and approved by the COUNTY in writing. Any work performed or costs incurred prior to the effective date of this agreement will be at the sole expense of the RECIPIENT. An Agreement Amendment must be completed and approved to change a scope of work, request an extension, or if the budget expenditure category might deviate more than ten percent (10% of Grand Total). For more information, contact your grant administrator. AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 10 of 14 EXHIBIT C: ACKNOWLEDGEMENTS AND DISCLAIMERS Logo and logo standards: For electronic versions of the official logos and logo standards, contact your grant administrator. The above logo must be included on all printed documents and electronic media produced in carrying out the PROJECT. This includes signage, posters, documents, brochures, flyers, newsletters, newspaper advertising, Web pages, blogs, and videos. Credit for materials produced as part of the PROJECT: Acknowledge PROJECT funding by including the following sentence with the logo: This project is funded by the King County Wastewater Treatment Division If your PROJECT has multiple funders, it can say: This project is funded in part by the King County Wastewater Treatment Division Disclaimer language: For items where opinions or advice or a list of organizations or businesses are included in the copy (e.g., an interpretive panel, a guidebook, or a directory), please add the following disclaimer sentence: The content herein does not constitute an endorsement by King County government, its employees, or its elected and appointed officials. AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 11 of 14 EXHIBIT D: AGREEMENT TERMS AND PROCEDURES ACKNOWLEDGMENT: Please acknowledge KING COUNTY in all written and electronic media (publications, signage, press releases, public service announcements, posters, flyers, Web pages, videos, PowerPoint presentations, etc.). Refer to Exhibit C for further information. ADVANCE: Advance payments are allowed in some cases at the discretion of the COUNTY; documentation of payments made from advances shall be submitted to the COUNTY prior to any further requests for AWARD funds. AGREEMENT AMENDMENT: This document must be completed and approved to change a scope of work, request an extension, or if the budget (Exhibit B) might deviate in any PROJECT cost categories by an amount equal to or greater than ten percent (10%) of the total AWARD amount. This form is available from your grant administrator. BALANCE OF AWARD: Any amount of your AWARD not spent on this PROJECT must be returned to KING COUNTY, if an advance was issued. CLOSEOUT REPORT: This report documents the successful completion of the PROJECT according to the scope of work. The Closeout Report is due thirty (30) days after the end of your agreement period and must be submitted online, following instructions from the WaterWorks grant administrator. This includes two sections: 1. Financial Closeout documenting the records of expenditures for the PROJECT (reconcile your project expenses, award, cash, and in-kind match). 2. Narrative Closeout documenting the successful completion of the PROJECT according to the scope of work. The final report will include a narrative, outreach materials, copies of communication materials, and tools created for and about the PROJECT. ELIGIBLE CHARGES: Only expenses in the categories listed in the budget page of this grant agreement can be covered by this AWARD and only up to the indicated amount without prior authorization. FINANCIAL RECORDS: Maintain a record of your expenditures to conform to generally accepted accounting principles. Retain records for at least three (3) years after the end date of your agreement. It is highly recommended that if you use a computer to track your project expenses you assign a code to this grant. If you keep track of your expenses manually, you will need to make copies of your receipts or other “manual” documents. This way, you will be able to document your expenses. MATCH: Keep track of cash and/or in-kind match amount as it is described in your budget (Exhibit B) because it must be documented in your Financial Closeout Report (Exhibit H). MILESTONE: Milestones are considered significant actions or events marking important progress or change in the stage of development of the AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 12 of 14 QUARTERLY REPORTS: This report includes two sections; a progress section that provides a status report on the progress of activities and goals identified in the scope of work; and an expense section for reimbursement of costs each quarter. The quarterly reports are due thirty (30) days after the end of each quarter. SCOPE OF WORK): Keep track of your activities as they relate to the scope of work you provided. You will have to document the progress when submitting your Quarterly Reports and Closeout Report. START DATE: The start date of this agreement is the date of the COUNTY signatory. Expenses can be posted as of the start date of your agreement but not sooner. (Same thing as Effective Date.) AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 13 of 14 AGENDA ITEM #1. a) DRAFTAgreement between City of Renton and King County Heather Downs Detention Pond Water Quality Retrofit Project– Round 2 WQIP 2017 Page 14 of 14 EXHIBIT E: FUNDING AUTHORITY The funding authority for this AWARD comes from the COUNTY, through its Department of Natural Resources and Parks, which operates a regional system of sewage treatment and conveyance facilities for which it collects charges from local governments. Said charges constitute the source of revenue for operation of the COUNTY’s sewage treatment system. By agreement with said local governments, this revenue can be used only to fund expenditures that are related to the development, operation, maintenance, and replacement and improvement of said system. By budget authority, the COUNTY funds activities related to the regional water quality objectives advanced by the development of the sewage treatment system. AGENDA ITEM #1. a) DRAFTA B C D E F G BUDGET CATEGORY ITEMS: Description (rate or unit x quantity) GRANT AWARD CASH MATCH IN-KIND MATCH CATEGORY SUBTOTAL SOURCE OF MATCH (indicate if pending or secured) Staff salaries & benefits $30,000.00 $30,000.00 Pending - City of Renton Surface Water Utility CIP Staff salary using billing or fully burdened rates $0.00 Project supplies, materials, and equipment $0.00 Commercial services $0.00 Consultant/contractor services $70,000.00 $100,000.00 $170,000.00 Pending - City of Renton Surface Water Utility CIP Transportation $0.00 Other costs $0.00 Project Subtotal $70,000.00 $130,000.00 $0.00 $200,000.00 Overhead $0.00 Grand TOTAL $70,000.00 $130,000.00 $0.00 $200,000.00 AGENDA ITEM #1. a) AB - 2040 City Council Regular Meeting - 04 Dec 2017 SUBJECT/TITLE: Amendment No. 3 to CAG-16-134 with Murraysmith, Inc. for the Final Design fo the Kennydale 320 Zone Reservoir Project RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Abdoul Gafour, Water Utility Engineering Manager EXT.: 7210 FISCAL IMPACT SUMMARY: Funding for Amendment No. 3 to CAG-16-134 in the amount of $614,413 is available from the approved 2017 Water Utility Capital Improvement Program budget for the Kennydale 320 Reservoir Project (425.455606). The budgeted amount of $5,500,000 will also cover a portion of the construction cost of the reservoir, which is anticipated to begin in late 2018 with completion in December 2019. SUMMARY OF ACTION: The Water Utility requests the approval of Amendment No. 3 to CAG-16-134 with Murraysmith, Inc. in the amount of $614,413 for the final design of the Kennydale 320 Zone Reservoir Project. The new reservoir will be co-located on City-owned property, which was purchased for the new Kennydale Fire Station 15 located at 1404 North 30th Street. The reservoir is necessary to provide water supply reliability, operational flexibility, pressure surge control and increase storage capacity in the Kennydale area for fire protection and domestic usage. The Water Utility advertised for requests for proposals and statement of qualifications using the Municipal Research and Services Center (MSRC) website, in accordance with City Policy 250-02. Murraysmith, Inc., previously known as Murray, Smith & Associates, Inc. was selected to perform professional engineering services for the preliminary design, final design, and services during construction for the Kennydale 320 Zone Reservoir. EXHIBITS: A. Issue Paper B. Vicinity Map C. Amendment No. 3 STAFF RECOMMENDATION: Execute Amendment No. 3 to CAG-16-134, with Murraysmith, Inc. in the amount of $614,413 for the final design of the Kennydale 320 Zone Reservoir Project. AGENDA ITEM #2. a) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:November 17, 2017 TO:Armondo Pavone, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Administrator STAFF CONTACT:Abdoul Gafour, Water Utility Engineering Manager, x7210 SUBJECT:Amendment No. 3 to CAG-16-134 with Murraysmith, Inc. for the Final Design of the Kennydale 320 Zone Reservoir Project ISSUE: Should Council authorize the Mayor and City Clerk to execute Amendment No. 3 to CAG-16-134 with Murraysmith, Inc. in the amount of $614,413, for the final design of the Kennydale 320 Zone Reservoir Project? RECOMMENDATION: Authorize the Mayor and City Clerk to execute Amendment No. 3 to CAG-16-134 with Murraysmith, Inc. in the amount of $614,413 for the final design of the Kennydale 320 Zone Reservoir Project. BACKGROUND SUMMARY: As part of the six-year Capital Improvement Program and the current Water System Plan Update, the Water Utility has planned and budgeted funding for the design and construction of a new reservoir in the Kennydale area. The new reservoir will be co-located on City-owned property, which was purchased for the new Kennydale Fire Station 15 located at 1404 North 30th Street. The reservoir is necessary to provide water supply reliability, operational flexibility, pressure surge control and increase storage capacity in the Kennydale area for fire protection and domestic usage. In 2016 the Water Utility conducted a request for proposals and statement of qualifications using the Municipal Research and Services Center (MSRC) website, in accordance with City Policy 250-02. Murraysmith, Inc., previously known as Murray, Smith & Associates, Inc., was selected to perform professional engineering services for the preliminary design, final design and services during construction for the Kennydale 320 Zone Reservoir. AGENDA ITEM #2. a) Mr. Pavone, Council President Page 2 of 3 November 17, 2017 /AGmc In August 2016 the City entered into an agreement CAG-16-134 with Murray, Smith & Associates, Inc. in the amount of $419,500 for the pre-design of the reservoir. In March 2017 the City executed Amendment No. 1 in the amount of $ 58,227 for additional engineering work related to additional water transmission mains needed to maintain current water system pressure with a reduction in reservoir height limit imposed by the Federal Aviation Administration. The revised total contract amount was $477,727. In June 2017 the City executed Amendment No. 2 with no cost increase to accommodate the consultant’s name change to Murraysmith, Inc. In October 2017 Murraysmith, Inc. completed the pre-design plans and other engineering studies and reports related to the project. Water Utility staff has reviewed the pre-design plans and project report, and determined that the deliverables met all contract requirements, were of high quality and met the contract budget and schedule. The Water Utility requests Council’s approval of Amendment No. 3 with Murraysmith, Inc. in the amount of $614,413 for the final design of the Kennydale 320 Zone Reservoir Project. The revised contract amount including Amendment No. 3 would be $1,092,140. This is consistent with the City’s original advertisement for statement of qualifications and request for proposals, which included provisions for the City to negotiate pre-design, additional tasks, final design and services during construction. Under Amendment No. 3 Murraysmith, Inc. will perform the final design of the project and provide final plans and contract specifications for the Water Utility to advertise the project for construction bids. It is anticipated that the construction of the reservoir will begin in late 2018 with completion at the end of 2019, approximately one year after the completion of the new Fire Station 15. The major tasks to be performed by the consultant under this amendment include: Project management and coordination of design and review activities between the City, consultant, sub-consultants and other stakeholders to ensure compliance with the scope, budget and schedule of the contract. Public outreach support associated with the project, including meetings and an open house with the public and the Kennydale community, developing and maintaining a project website and briefings to the City Council and to the Municipal Arts Commission. Final design of reservoir and off-site utilities including civil plans and specifications for off-site water main improvements, site grading, storm drainage facilities, reservoir foundation, floor, shell, roof, reservoir piping, structural, mechanical, electrical and telemetry systems. AGENDA ITEM #2. a) Mr. Pavone, Council President Page 3 of 3 November 17, 2017 /AGmc Permitting support and services during bidding of project. Funding for this amendment will come from the approved 2017 Water Utility Capital Improvement Program budget for the Kennydale 320 Reservoir Project (425.455606). The budgeted amount of $5,500,000 will also cover a portion of the construction cost of the reservoir, which is anticipated to begin in late 2018 with completion in December 2019. CONCLUSION: The Kennydale Reservoir is needed to provide water supply reliability, operational flexibility and additional storage capacity for fire protection and domestic usage. Council’s approval of Amendment No. 3 to CAG-16-134 with Murraysmith, Inc. for the final design of the Kennydale 320 Zone Reservoir is needed in order for the Water Utility to advertise the project for construction bids and to start construction of the project in late 2018 with anticipated completion by the end of 2019. cc: Lys Hornsby, Utility Systems Director Abdoul Gafour, Water Utility Engineering Manager Eric Ott, Water Utility Engineer Hai Nguyen, Finance Analyst Teresa Phelan, Sr. Program Specialist Melissa Crawford, Administrative Secretary I AGENDA ITEM #2. a) 1,765 147 Vicinity Map - Kennydale Reservoir This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. Scale: 1" = 100' 3/8/2017 Legend 100050 THIS MAP IS NOT TO BE USED FOR NAVIGATION Feet Notes 100 WGS_1984_Web_Mercator_Auxiliary_Sphere Information Technology - GIS RentonMapSupport@Rentonwa.gov City and County Boundary Other City of Renton Addresses Parcels Building Footprints AGENDA ITEM #2. a) AMENDMENT NO. 3 TO AGREEMENT FOR PROFESSIONAL SERVICES FOR THE KENNYDALE 320 ZONE RESERVOIR FINAL DESIGN CAG-16-134 THIS AMENDMENT, dated November 20, 2107, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Murraysmith, Inc. (“Consultant”), an Oregon corporation. The City and the Consultant are referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-16-134, dated August 8, 2016, to provide necessary services for the pre-design of the Kennydale 320 zone reservoir project (referred to herein as the “Agreement”); Whereas, the Parties wish to amend the Agreement to change the scope of work, change the time of performance, and change the compensation in order to perform the final design of the Kennydale 320 Zone Reservoir and related water mains and appurtenances. NOW THEREFORE, It is mutually agreed upon that CAG-16-134 is amended as follows: 1. Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit A-3, which is attached and incorporated herein. 2. Time of Performance: Section 3, Time of Performance, is amended pursuant to the schedule(s) set forth in Exhibit B-3. All Work shall be performed by no later than December 31, 2019. 3. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased from $477,727 to $1,092,140.00 plus any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibits C-3 and D-3, which are attached and incorporated herein. 4. All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. AGENDA ITEM #2. a) Page 2 of 2 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Denis Law Mayor Thomas C. Lindberg, P.E. Principal Engineer _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form _______________________________ Shane Moloney Renton City Attorney Contract Template Updated 05/30/2017 AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 1 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx EXHIBIT A SCOPE OF WORK City of Renton Kennydale Reservoir FINAL DESIGN Background The City of Renton intends to construct a 1.3 million gallon (MG) welded steel reservoir in the Kennydale area to provide water storage reliability and operational flexibility for fire protection and for domestic uses for the Kennydale 320 Zone. The new reservoir will also provide pressure surge control in the water distribution system. Currently, water supply to the Kennydale area is provided from two reservoirs in the Highlands area and through several pressure reducing valve (PRV) stations and two transmission mains that cross under I-405. The water system is subject to potential water pressure surges that can cause damage to the water system. The two transmission mains under I-405 may be susceptible to damage and breaks during a seismic event, which will cause an interruption of water supply to the Kennydale area. The new reservoir will be constructed on City-owned property at 1404 N 30th Street, which was purchased for a new fire station in the Kennydale area. The current vacant property is approximately 1.09 acres (47,532 sf) and the reservoir site will be located on the north portion of the property, which is approximately 0.38 acres (16,482 sf). Murraysmith is completing the preliminary design phase of the project under a separate contract (CAG-16-134). The project report being prepared under this prior phase, which includes a geotechnical report and site survey, documents the design criteria and decisions made during preliminary design. The proposed reservoir will have a 50-foot diameter with a total height of approximately 103 feet. The base of the reservoir will be supported by auger cast piles about 78 feet deep. The project includes a below-grade stormwater detention facility and off-site water system improvements that will convert a portion of the 320 Zone to a new 308 Zone with approximately 4,400 linear feet of 6-inch, 8-inch, 12-inch and 16-inch diameter ductile iron pipes and two PRV stations. Murraysmith was also selected by the City through the project’s Request for Proposal process to provide engineering services for the final design of the reservoir using information from the above- referenced project report as the basis to develop detailed plans and specifications for construction. The design and construction of the new reservoir will be coordinated with the City of Renton’s Facilities Division and its contractors as they are constructing the new fire station on the same property for the Renton Regional Fire Authority. - 3 AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 2 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx This Scope of Work presents Murraysmith’s approach to prepare the final design plans and bid documents and to provide professional services during the bidding of the Kennydale Reservoir project. The design effort involves preparing the civil/site design; reservoir mechanical design; structural design; electrical design; instrumentation and control (telemetry); preparing specifications; public outreach assistance; permitting assistance; and project management. The bidding phase services include preparing 5 sets of bid documents and plans; responding to bidders’ questions; conducting a pre-bid walkthrough and preparing addenda, if necessary. After receipt of the bids, Murraysmith will evaluate the bids for responsiveness, check references, prepare bid tabulation summary sheet and prepare written recommendation of award to the City. Instrumentation and control (telemetry) design will be completed by the design team in coordination with the City’s telemetry consultant. The design work will include preparation of telemetry design plans and specifications required for the project as well as a letter describing the work required to be completed by the City’s telemetry consultant including modifications required at the City’s Master Telemetry Unit (MTU). Project Understanding and Approach A brief overview of the major proposed improvements is presented below. The proposed improvements for the reservoir, related onsite improvements, and offsite improvements will be designed on a parallel schedule and bid under two bid packages; one for the on-site improvements and a second bid package for the off-site improvements. The proposed fire station will be designed and bid by others under a separate bid package. ▪ New 1.3 MG welded steel reservoir (standpipe) with an approximate 50-foot diameter, 103-feet total height, and 308-foot overflow elevation. The reservoir will be supported by an auger cast pile foundation with an approximate pile depth of 78-feet. ▪ New below-grade stormwater detention facility for the reservoir, including flow stormwater infiltration, flow control and basic water quality treatment. ▪ Offsite water system improvements that include converting a portion of the 320 Zone to a new 308 Zone, approximately 4,400 feet of 6-, 8-, 12-, and 16-inch diameter water main and two PRV stations. ▪ The final design will be based upon the 30% preliminary design plans prepared by Murraysmith. ▪ New fire station to be located near the front of the property will be designed by others. Scope of Services The proposed Scope of Services for final design is divided into the following work tasks: ▪ Task 102 – Project Management ▪ Task 221 – Project Coordination AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 3 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx ▪ Task 222 – Public Outreach Support ▪ Task 223 – Permitting Support ▪ Task 224 – Final Design ▪ Task 225 – Bidding Support ▪ Task 226 – Subconsultant Services ▪ Task 227 – Unanticipated Supplemental Services (As Needed) Task 102 - Project Management Objective: Murraysmith’s Project Manager will perform project management activities to effectively communicate project status to the City and manage team members in completing the project as set forth in the scope, schedule and budget. Activities: 102.1 Project Status Reporting Report status of work activities, data needs and issues requiring City input through project status e-mails and phone calls to City Project Manager. Prepare and maintain files and records of design data and design decisions. 102.2 Staff and Subconsultant Management Manage project staff and subconsultants to ensure all services are in conformance with the scope of services, budget, and schedule. 102.3 Invoices and Budget Oversight Monitor project costs and manage budget and billing tasks, including preparation and submission of monthly invoices and progress reports. 102.4 Project Schedule Prepare and update project schedule for use throughout the project. 102.5 Quality Assurance/Quality Control (QA/QC) Manage and coordinate in-house quality assurance reviews of all deliverables. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 4 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx Task Deliverables ▪ E-mail project status reports ▪ Correspondence, e-mails, and other documentation ▪ Monthly billing statements with budget and activity reports ▪ Updated project schedules City Responsibilities ▪ Review project status reports, invoices, and schedule and provide comments to Murraysmith. Assumptions ▪ Anticipated Notice to Proceed and duration for all tasks as shown in the attached estimated schedule. Task 221 – Project Coordination Objective: Coordinate the design efforts of the project through phone calls, emails, and meetings with City staff and fire station team to keep all members informed of key issues and decisions made throughout the project. Activities: 221.1 Coordination with City Public Works Department Coordinate and meet with City engineering and operations staff to discuss project elements and gather input on key issues related to all project elements. Anticipated meetings for this subtask include: ▪ One meeting to discuss on-site and off-site design preferences and details prior to 65% design completion; ▪ One meeting to finalize preferences and operational modes prior to 95% design completion; 221.2 Coordination with City Community Services Department Coordinate and attend one meeting with City Community Services staff to discuss project elements and gather input on key issues related to the proposed reservoir and fire station project. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 5 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx 221.3 Fire Station Design Coordination Coordinate with fire station architect design team related to design elements of reservoir and fire station projects. Up to two meetings are anticipated between City staff, the reservoir design team and fire station design team to discuss construction phasing and design coordination. Task Deliverables ▪ Agenda and summary of all meetings and coordination efforts City Responsibilities: ▪ Coordinate with project team, assist with scheduling meetings, and attend meetings ▪ Review meeting agendas, meeting summaries, and provide comments to Murraysmith Assumptions ▪ Up to two (2) project coordination meetings with City Public Works will be attended by up to two (2) Murraysmith staff. ▪ Up to one (1) project coordination meeting with City Community Services Department will be attended by up to two (2) Murraysmith staff. ▪ Up to two (2) design coordination meetings with fire station architect will be attended by up to two (2) Murraysmith staff. ▪ Coordination other than through meetings will be accomplished up to the hours shown in the fee estimate. ▪ Photographic and readily available drawing records will be used to help guide discussions in coordination meetings as appropriate. Murraysmith will compile materials ahead of the meetings using either catalogue cuts or photos of similar features from other projects as necessary. Task 222 – Public Outreach Support Objective: This task includes Murraysmith’s services to assist the City and Murraysmith subconsultant, EnviroIssues, in public outreach activities associated with the project. Public outreach services to be completed by EnviroIssues are described in more detail under Task 226.6. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 6 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx Activities: 222.1 Outreach Events, Activities and Meetings Prepare for and participate in public meetings, citizen advisory group meetings, briefings, tours, and events as well as preparation conference calls for those. 222.2 Review and Preparation Assistance of Outreach Materials Review and provide input on public outreach materials prepared by EnviroIssues, including but not limited to public outreach plan, flyers, fact sheets, FAQ document, signage, website content, meeting agendas, meeting summaries, presentations, and graphics. Provide current and previously prepared project materials as requested. 222.3 Figures and Graphics Develop figures and graphics in support of the public outreach activities, which may include renderings, elements from preliminary design plans, digital photos and rendered images. Task Deliverables ▪ Figures and graphics for public outreach materials ▪ Compiled review comments on public outreach materials ▪ Renders City Responsibilities: ▪ Coordinate with project team, assist with scheduling meetings, and attend meetings. Assumptions ▪ Up to two (2) public outreach events, activities and meetings will be attended by up to two (2) Murraysmith team members. ▪ Public meetings/briefings, tours and events will be held near the project site. ▪ Preparation meetings will occur via conference call. ▪ Up to four (4) renderings will be developed. ▪ Figures and graphics, beyond the renderings, are assumed to be developed under other tasks and will require only modifications for public outreach materials. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 7 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx Task 223 – Permitting Support Objective: Provide support to the City on permitting related activities and complete required permit applications and supporting documents. Activities: 223.1 Permit Management and Coordination Murraysmith will maintain the permit management plan prepared in the preliminary design phase of the work program that identifies agency jurisdiction, application submittal requirements, review schedules, fees and other conditions. This task will also include agency coordination needed for a project of this complexity. It is anticipated that the Permit Management sub-task will include up to one (1) meetings at City offices to coordinate the delivery and submittal of construction permit application packages assembled by Murraysmith. 223.2 City Construction Permits Prepare and submit construction permit applications required by the City. Review of City’s Department of Community and Economic Development (CED) requirements at the time of this scope development indicate the following materials will be required and prepared within this task: ▪ Grading Permit ▪ Civil Construction Permit ▪ Building Permit - Reservoir ▪ Building Permit – Storm Vault ▪ Building Permit – Retaining Wall ▪ ROW Permit for off-site improvements 223.3 DOH Construction Documents Submittal. Prepare and submit 95% construction drawings and technical specifications to DOH for review and approval. Respond to DOH comments and incorporate them into final plans and specifications, if necessary, to obtain DOH approval of final construction plans to permit construction of the project. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 8 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx 223.4 Construction Stormwater General Permit Prepare and submit application for NPDES and State Waste Discharge General Permit for Stormwater Discharges Associated with Construction Activities with the Washington State Department of Ecology. Task Deliverables ▪ Agenda and summary of all meetings ▪ Permit Management Plan ▪ Permit applications and supporting documents as required for the permits listed above ▪ Responses to DOH, City, and public review comments City Responsibilities: ▪ Coordinate with project team, assist with scheduling meetings, and attend meetings ▪ Review meeting agendas, meeting summaries, and provide comments to Murraysmith ▪ Pay permit and related application fees Assumptions ▪ Up to one (1) meeting with City staff will be attended by up to two (2) Murraysmith staff ▪ All required mechanical, plumbing, electrical, and right-of-way use permits will be obtained by the prospective construction contractor ▪ Murraysmith will submit the design plans and technical specifications to DOH ▪ The off-site water main will be installed within City-owned property and developed right- of-way. Therefore, mitigation plan preparation is not included in this scope. ▪ No Federal permitting, Biological Assessments or Evaluations, or U.S. Army Corps of Engineers permitting or coordination will be necessary. ▪ No Tribal coordination will be required. Task 224 – Final Design Objective: This task will produce final design plans and specifications, based on the proposed improvements summarized earlier in this scope and detailed in the 30% Preliminary Plans and Project Report. Final design plans and specifications will be developed to the 65% and 95% completion levels for review by the City. Final bid-ready plans and specifications will incorporate all prior City review comments and be suitable for bidding. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 9 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx Activities: 224.1 On-site Design Perform detailed design for proposed improvements within the reservoir property. Determine floor elevations, interior clearance for structural and mechanical items, and pipe elevations. Finalize configuration of piping and mechanical components, size piping and select materials. Develop general project notes and prepare plan sheet. Develop erosion control details and notes. Prepare access road profiles and surfacing details. Locate proposed improvements. Perform vertical design of on-site utilities and prepare utility profiles. Prepare details for on-site improvements including stormwater conveyance and detention structures, reservoir overflow and drainage, reservoir footing drains, reservoir mixing system, reservoir vent, reservoir access hatches, water mains and fittings, air release valve, fire hydrants, fencing, and retaining walls. 224.1.1 On-site Civil/Site Design Prepare site and civil design plans for the construction of the proposed Kennydale Reservoir. Using the information developed during the preliminary design phase of the project, prepare the following: ▪ Vicinity map showing the location of the reservoir in relation to easily recognized Renton landmarks. The map will be used in the design plans to acquaint bidders with the project site and to satisfy building permit criteria. ▪ Existing site plan using the survey data. ▪ Site and Survey Control Plan to identify horizontal and vertical control, construction limits and site access for construction. ▪ On-site stormwater plan showing infiltration and detention facilities, pipelines, and temporary erosion and sedimentation control. ▪ Construction Grading Plan with details based on selected reservoir geometry and location, criteria established from the soil investigation and site constraints. Grading plan to show: property lines; easements; clearing limits; construction contours; limits of soil retention, if necessary, existing facilities that are not to be disturbed; erosion and sediment control measures; construction fencing; pertinent topographic features; and proposed location of reservoir. ▪ Design plans that illustrate the proposed site conditions with details showing: property lines; easements; proposed reservoir; proposed contours; proposed access road; existing and proposed improvements; pertinent topographic features; site lighting; access road; fencing; landscaping and site restoration. Identify critical elevations for the reservoir. ▪ Final utility plans with details showing property lines, easements, proposed reservoir and existing topographic features. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 10 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx ▪ Plans and details to identify and locate proposed utility improvements for water mains and fittings, on-site storm water conveyance, reservoir overflow and drainage, footing drains, electrical, and telemetry. ▪ Cross-sections of utility trenches and construction constraints, restoration requirements for the on-site and the off-site utilities. 224.1.2 On-site Mechanical Design Using the information developed in the preliminary design phase of the project, finalize configuration of piping and mechanical components and size piping systems for reservoir inlet, outlet, drainage, overflow and isolation. Design water quality sampling and hydraulic mixing system equipment including piping, equipment and structures. Mechanical designs will include equipment selection, determining pipe sizes and materials, thrust restraint, vault sizing and selection, vault drainage, access hatches and other appurtenances. Based on discussion with the City, a cathodic protection system will not be designed and installed as part of the reservoir construction. Provisions will be provided for installment and activation of a cathodic protection system at a future date. Drawings will include: ▪ Mechanical plans and details that show piping configuration below reservoir. ▪ Mechanical plans and details that show piping configuration inside reservoir. ▪ Mechanical plans and details that show piping, valves, flow meters, vaults, access hatches and vault drainage for the 308 Zone and 435 Zone flow meter vault. ▪ Mechanical plans and details that show piping, valves, vaults, access hatches and vault drainage for the control valve vault. 224.2 Tract ‘A’ Design Perform detailed design of utilities within the area between the reservoir site and the N 30th Street right-of-way, denoted as Tract ‘A’ on the 30% preliminary design plans. Perform vertical design and prepare utility profiles for the Tract ‘A’ utilities. 224.2.1 Tract ‘A’ Civil/Utility Design Prepare civil and utility design plans for the utilities and access road along the western edge of the proposed fire station site. Using the information developed during the preliminary design phase of the project, prepare the following plans. ▪ Develop a proposed site plan with details based on proposed road and utility geometry and location. The plan will show: property lines; easements; clearing limits; construction contours; limits of soil retention, if necessary, existing facilities that are not to be disturbed; erosion and sediment control measures; construction fencing; and pertinent topographic features. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 11 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx ▪ Develop utility design plans that illustrate the proposed site conditions with details showing: property lines; easements; proposed contours; proposed access road geometry; existing and proposed improvements; pertinent topographic features; fencing; landscaping and site restoration. Identify critical elevations for the road and utilities. 224.3 Off-site Design Perform detailed design for the approximately 4,400 LF of off-site water main and two PRV stations. Locate proposed water mains, fittings, and PRV stations. Perform vertical design of off- site water mains and prepare profiles. Determine locations where vertical offsets may be needed to avoid conflicts. Develop and prepare details for off-site improvements including restoration requirements and PRV stations. 224.3.1 Off-site Civil/Utility Design Prepare civil and utility design plans for the off-site improvements required for the reservoir. Utility designs will include approximately 4,400 linear feet of 6-, 8-, 12-, and 16-inch diameter water mains and connections to the existing water system. Using the information developed during the preliminary design phase of the project, prepare the following plans. ▪ Water main design plans with details based on proposed utility geometry and location. The plan will show: property lines; easements; clearing limits; existing facilities that are not to be disturbed; erosion and sediment control measures; construction fencing; surface restoration requirements; pertinent topographic features; water main and fitting locations; and locations of connections to the existing water system. 224.3.2 Off-site Mechanical Design Prepare design plans for two PRV stations required for the reservoir and pressure zone conversion. Designs will include two PRV stations and connections to the existing water system. Using the information developed during the preliminary design phase of the project and the City’s standard design details for PRV stations, prepare the following plans. ▪ PRV station design plans with details based on proposed utility locations. The plan will show: property lines; easements; clearing limits; existing facilities that are not to be disturbed; erosion and sediment control measures; construction fencing; surface restoration requirements; vault drainage; pertinent topographic features; and locations of connections to the existing water system. ▪ PRV station details will include profile view of vault, drainage and water piping; identification of vault drainage, access hatches, thrust restraint and isolation valves. ▪ City standard details for the PRV station vault will be referenced and included in the design details. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 12 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx 224.4 Construction Cost Estimates and Project Schedule Prepare construction cost estimates and include the updated project schedule at each submittal milestone (65%, 95%). The 95% and bid-ready cost estimates will be formatted to reflect the bid items in the bid schedule of the contract documents. The project schedule will include the estimated construction schedule showing a breakdown of construction activities. Schedule constraints will be noted and included in the contract documents. 224.5 Constructability Reviews Provide constructability reviews of the improvements and document potential issues that could affect the construction of the project as designed or the construction schedule. 224.6 City Review Meetings Submit draft plans and specifications to the City for review and comment at 65% and 95% completion levels. Meet with City upon completion of each review to discuss review comments and proposed modifications to the 65% and 95% plans and specifications. Task Deliverables: ▪ Review meeting agendas and meeting summaries. ▪ Submission of 65% and 95% design packages, anticipated to include the following: o Technical specifications in PDF and word document format o Project schedule in PDF format o Engineer’s opinion of probable construction cost in PDF format o An electronic copy in PDF format of plans (full-size 22”x34”), anticipated to include the following sheets: ▪ On-site design: ▪ Title sheet, vicinity map, hydraulic profile and index of drawings (1 sheet for each bid package) ▪ Symbols and legend (1 sheet for each bid package) ▪ Abbreviations (1 sheet for each bid package) ▪ Reservoir site survey control ▪ General and erosion control notes (1 sheet for each bid package) ▪ Erosion control notes and details (1 sheet for each bid package) ▪ Reservoir site plan ▪ Existing conditions, site preparation, and erosion control plan ▪ Grading and drainage plan, retaining wall plan, profile and details AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 13 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx ▪ Access road profiles and surfacing details ▪ Site utility plan ▪ Site utility profiles ▪ Overall reservoir elevation ▪ Stormwater detention structure plan and sections ▪ Stormwater detention structure details ▪ Civil details (4 sheets) ▪ Piping entrance/exit plan and sections ▪ Overflow piping sections and details ▪ Reservoir foundation plan, floor plan, shell plan and details ▪ Reservoir roof plan and details ▪ Control valve and meter vault plan and sections ▪ Valve vault plan and sections ▪ Reservoir mixing system plan and details ▪ Mechanical details ▪ Structural plans and details (8 sheets) and calculations for submittal to Building Department ▪ Stair, landing, fire department training platform, and ladder details ▪ Roof vent and hatches details ▪ Landscaping plan and details (2 sheets) ▪ Electrical plan and one-line diagram (2 sheets) ▪ Telemetry design sheets (4 sheets) ▪ Electrical control panel equipment station ▪ Tract ‘A’ Water main plan and profile ▪ Tract ‘A’ Storm drain plan and profile ▪ Watermain layout sheet index and survey control ▪ Water main plan and profile (11 sheets) ▪ PRV plan & sections ▪ Submission of 95% design package, anticipated to include the following: o Technical specifications in PDF and word document format o Project schedule in PDF format o Engineer’s opinion of probable construction cost in PDF format AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 14 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx o An electronic copy in PDF format of plans (full-size 22”x34”), anticipated to include the sheets included at the 65% milestone plus the following sheets: ▪ Electrical notes, diagrams, and details (5 sheets) ▪ Off-site water main connection details ▪ Submission of bid document package includes: o Stamped and signed bid-ready specifications in PDF and word document format. o Project schedule in PDF format o Engineer’s opinion of probable construction cost in PDF format and Excel o Full-size (22”x34”) stamped and signed bidding drawings in PDF and AutoCAD format. City Responsibilities: ▪ Provide City’s standard front-end contract documents and general provisions (boilerplate specifications). ▪ Review 65% and 95% design submittal packages and provide comments to Murraysmith. ▪ Participate in review meetings and provide input on preferences for proposed improvements. Assumptions: ▪ Technical specifications prepared by Murraysmith for on-site work will be in CSI MasterFormat (48 Division) format. ▪ Technical specifications prepared by Murraysmith for off-site work will be prepared in APWA/WSDOT standard specification format. ▪ The On-site design, Tract ‘A’ design, and Off-site design will be incorporated into one overall set of bid documents. ▪ Electrical equipment panel will be covered, but not fully enclosed. ▪ Plan set will include up to 67 sheets; including sheets by subconsultants. ▪ A 65% design City review meeting is anticipated to be attended by up to four (4) Murraysmith team members. ▪ A 95% design City review meeting is anticipated to be attended by up to four (4) Murraysmith team members. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 15 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx Task 225 – Bidding Support Objective: Provide support to the City during bidding. Activities: 225.1 Bid Documents, Bidder Inquiries and Addenda Deliver bid documents to Builders Exchange and coordinate bid advertisement. Assist the City in responding to bidders’ questions and documenting conversations, and prepare addenda as necessary to clarify the contract documents. 225.2 Pre-bid Site Meeting Attend a pre-bid site meeting with the City and provide support to the City in responding to questions from attendees. 225.3 Bid Award Review After receipt of the bids, Murraysmith will evaluate the bids for responsiveness, check references, prepare bid tabulation summary sheet and prepare written recommendation of award to the City. Task Deliverables: ▪ Five (5) hard-copy sets of signed and stamped bid documents. ▪ Bid inquiries correspondence log ▪ Draft addenda as required for the City to distribute to plan holders ▪ Bid tabulation and recommendation of award City Responsibilities: ▪ City will take the lead in tasks associated with bid advertisement, addenda distribution, plan holder administrations, etc. ▪ City will be the lead in receiving questions from bidders, subcontractors, equipment suppliers and other vendors. Upon referral from the City, Murraysmith will respond to questions. ▪ City will pay costs associated with bid advertisement and publications. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 16 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx Assumptions: ▪ Up to ten (10) questions from bidders will be responded to by Murraysmith ▪ Up to three (3) addenda will be issued by the City with support from Murraysmith ▪ The pre-bid site meeting will be attended by up to two (2) Murraysmith team members. Task 226 – Subconsultant Services Objective: This task includes the specialty services to be provided by Murraysmith’s subconsultants for final design, as described below. Activities: 226.1 Structural Engineering Peterson Structural Engineers will provide structural engineering support for the 1.3 MG steel reservoir through final design; providing design drawings, specifications and calculations for building permit submittal and participating in teleconferences and meetings with the project team as necessary. A more detailed description of the services to be provided follows. Prepare calculations and drawings for a 1.3 MG welded steel reservoir with a diameter of 50 feet, a water height of approximately 88 feet, and a total height of approximately 103 feet. The configuration of the reservoir and appurtenances will be further refined from the project elements described in the project report and preliminary design phase of the project. Develop design details for access hatches, ladders, platforms, safety devices, etc. Perform calculations to determine tank shell and self-supported roof design. Perform calculations for anchorage to the foundation. Perform calculations for the foundation, based on the geotechnical values provided in the geotechnical report. Include calculations for ladder and platform connections to the tank, and for safety line attachments. Perform calculations on opening reinforcement and appurtenance member sizing. Calculations will be in accordance with current IBC (AWWA D100, IBC seismic factors). Prepare structural drawings for the reservoir including: ▪ Design drawings of the foundation, including auger cast piles, anchor embedment; rebar detailing, and pipe encasements. ▪ Drawings of the tank including shell thicknesses, self-supported roof structure, and anchorage details. Welding will not be specifically detailed except where welding requirements exceed AWWA D100 requirements. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 17 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx ▪ Drawings showing the location and details of access ladders; platforms and hatches; vents; overflow pipe; drain pipe; and inlet/outlet pipes. Locations will be determined based on optimizing hydraulics and ease of maintenance. Deliverables: Provide stamped calculations for the building permit submittal. Tasks include: ▪ Perform design and generation of construction drawings for the design submittals for both structures. ▪ Submittal of 65% and 95% construction documents for design review (plans and technical specifications). ▪ Review and respond to various design review comments and questions. ▪ Assist in the development of structurally related specification sections. ▪ Generation of final design and construction documents for the project. ▪ Submittal of stamped bidding/construction drawings and structural calculations for the reservoir. 226.2 Electrical Engineering R&W Engineering will provide electrical and I&C engineering services for the project through final design; providing design drawings, specifications and calculations for building permit submittal and participating in teleconferences and meetings with the project team as necessary. A more detailed description of the services to be provided follows. 226.2.1 On-site Electrical Engineering Prepare electrical design for the proposed reservoir and site improvements. Determine power supply requirements. Coordinate with the electrical utility (Puget Sound Energy) in obtaining power to the project site. Drawings will include: ▪ One-line diagram showing equipment layout and order, conduit and wire sizes, and breaker sizes. ▪ Electrical plan showing equipment and conduit routing and sizes with wire type and size. ▪ Site lighting and reservoir security lighting plan showing equipment, mounting and light patterns. Plan shall include both surface mount and concealed conduit design based on City-identified functions. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 18 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx 226.2.2 On-site Instrumentation and Control (I&C) Engineering Prepare I&C design for the proposed reservoir and site improvements. The drawings and design will be based on communication with the City and City’s integrator. Work required at the City’s MTU will be documented in a letter to the City to be forwarded to the City’s integrator. Drawings will include: ▪ Control panel layout showing panel configuration and orientation; ▪ Control panel power wiring diagrams; ▪ Control panel power wiring diagrams; ▪ Control panel input/output wiring diagrams; and ▪ Communication block diagram. 226.2.3 Off-site Electrical Engineering Prepare electrical designs for the off-site PRV stations. This includes coordination with the power provider and designs for power service, power meter, and conduit runs to the PRV stations. PRV power will consist of an above grade mounting location to hold utility meter base and power panel. Panel will feed electrical devices inside the vaults (sump pump, possible interior lighting, and convenience receptacle). No site lighting will be provided. Drawings will include: ▪ One Line diagrams ▪ Site plan ▪ Power and interior lighting plans for the vaults ▪ Electrical schedules and details Tasks include: ▪ Contact the local electrical utility to coordinate new electrical service to the reservoir site, and two (2) remotely located PRV sites. ▪ Prepare electrical drawings in sufficient detail to allow Contractor to construct facilities. ▪ Provide electrical specifications. ▪ Prepare an engineering estimate of probable construction cost. ▪ Submit progress drawings at 65% and 95% completion for review by the project team. Submit stamped and signed bid-ready drawings. ▪ Coordinate with City’s telemetry integrator for inclusion of I&C conduit and wiring into the design. Design of the actual telemetry panel, I/O system, and all other communication systems will be by the City’s integrator. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 19 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx 226.3 Landscape Architecture RVLA Design will provide landscape architecture design services during final design of landscape improvements. A more detailed description of the services to be provided follows. ▪ Prepare landscape design drawings and specifications for the project to include planting plan, planting details, soil specifications, and planting legends. ▪ Prepare an estimate of probable construction cost. ▪ Submit progress drawings at 65% and 95% completion for review by the project team. Submit stamped and signed bid-ready drawings. 226.4 Geotechnical Engineering HWA Geosciences, Inc. will respond to questions from the design team, provide assistance, and review plans and specifications for 65%, 95% and bid-ready designs related to the reservoir foundation, retaining wall, and stormwater elements. 226.5 Survey and Mapping DHA will perform field survey and topographic mapping associated with approximately 400 LF of proposed off-site water main from N 26th Street, along Park Ave North to N 27th Court. Two-man field survey crews will be utilized to establish site control and perform the topographic mapping. Topographic mapping will be in accordance with City standards. DHA will employ APS Locating to paint out the underground utilities, and engage One-Call underground utility center to alert the City to paint out its sanitary, storm water and water systems. All field data will be processed in accordance with the City’s CAD standards and sent in AutoCAD as a block drawing. The horizontal datum will be Washington State Plane coordinates, north zone NAD-83(91). The vertical datum will be NAVD-88. The topographic survey will be developed as a 1’=20’ scale file with one foot contours, and delivered to City standards. 226.6 Public Outreach EnviroIssues will provide public involvement and public information activities to support design for the Fire Station 15 and Kennydale Reservoir project, from 30 percent design through final design. To update the integrated communications strategy and outreach plan that provides proactive outreach to property owners adjacent to the site, to surrounding Kennydale neighbors and other Renton community members. To coordinate with the consultant and inter-department project team to provide timely and accurate project information, response to inquiries, and to solicit clear and meaningful opportunities for community input. To document and regularly report feedback gathered to project designers and decision makers to inform project development. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 20 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx Outreach and Communication Plan and Management EnviroIssues will update the communications and outreach plan document, developed in the preliminary design phase, to reflect project outreach messages and activities in the design phase. EnviroIssues will prepare for and participate in up to 12 calls with City of Renton and design team members to report on and discuss the status of the public outreach program, to check-in on task progress, outstanding responses or upcoming activities, and ensure the assumptions in the communication and outreach plan are accurate. Community Outreach EnviroIssues will support community and property owner outreach activities including a variety of project materials and events, following the schedule described in the project communication and outreach plan. The following activities are anticipated: ▪ Up to two (2) updates to the Renton.gov project website to reflect current project information at key project milestones. ▪ Presentations for up to one (1) briefing to neighborhood or community organizations (such as the Kennydale Neighborhood Association), including coordination of draft and final presentation slides. ▪ Up to one (1) briefing for City of Renton regarding design status and the results of the public involvement process, including the Municipal Arts Commission, Planning Commission and City Council. ▪ Updates to the Frequently Asked Questions on the project website, to address specific issues of interest; up to two (2) updates to the document throughout the final design phase to reflect emerging information or questions. ▪ Project fact sheets (up to two pages) to supplement project overview material developed in the preliminary design phase, including text and graphical layout, that may provide more detailed information on specific topics, such as the fire station or reservoir designs. Includes one (1) fact sheet and up to one (1) minor updates to the project overview folio (such as current schedule information). ▪ Planning, logistics, notifications and materials and staffing for an open house public meeting at the final design / pre-construction milestone. Includes development of a comprehensive meeting plan and production schedule; coordinating logistics for event space, room layout, equipment needs and rentals; draft and final text and layout for a notification postcard and email for the event; design of up to eight (8) display boards for open house; draft and final presentation slides; and event setup, staffing and breakdown (up to three people). ▪ Content for the open house public meeting provided in a parallel “online open house” hosted on a custom project site on the publicmeeting.info domain. EnviroIssues will utilize the same design used for the preliminary design to the domain and upload content and AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 21 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx deploy the site. Comments from the online open house will be directly integrated into the communications database. Communication Tracking and Response EnviroIssues will track project contacts, communications and outreach activities within the EnviroLytical communications database (envirolytical.com). The level of effort within this task assumes processing of up to 25 communications. The outreach team will deliver regular reports, up to monthly, summarizing communications, responses and overall project outreach activity. Public Outreach Deliverables ▪ Draft and final updated outreach and communication plan for 30 percent to final design ▪ Draft and final project text/graphics updates for the renton.gov website ▪ Draft and final presentations for up to one (1) community briefings ▪ Draft and final presentations for up to one (1) commission and council briefings ▪ Draft and final content for up to two (2) updates to Frequently Asked Questions document ▪ Draft and final project fact sheet text and layout for one (1) focused topic, and one (1) content update to project overview folio ▪ Draft and final public meeting plan ▪ Draft and final public meeting notifications in the form of a postcard and email update ▪ Draft and final public meeting presentation ▪ Draft and final public meeting display boards, up to eight (8) total ▪ Draft and final public meeting content presented in an “online open house” format ▪ Draft responses to up to 25 communications City Responsibilities for Public Outreach: ▪ City will provide access to information and documentation relevant to the development of the communications and outreach plan ▪ City staff will be available to conduct direct outreach to property owners (through meetings or calls) and provide information to develop responses to community questions and requests, supported by the consultant outreach and design team ▪ City staff will either directly document or provide information on outreach activities (meetings, calls, emails) to the outreach team to comprehensively track outreach activities in the communications database ▪ City will assume all direct costs associated with all printing and mailing for outreach activities and events ▪ City will assume all direct costs associated with public meeting room rental, equipment rental (as needed) and refreshments AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir Final Design October 31, 2017 22 Exh A - Scope - Kennydale Reservoir Final Design 10-31-17.docx ▪ City will host project website content, not including the use of an online open house Assumptions: ▪ Structural design is based on a welded steel reservoir that will have a 50-foot diameter, an 88-foot water depth, a 5-1/2 foot high self-supported dome roof, resulting in a total height of 103-feet. The reservoir will include a catwalk and landings on the roof, a roof mounted fall protection system, and a spiral staircase around the tank for roof access. An auger cast pile foundation system is anticipated based on preliminary discussions and findings by the geotechnical engineer, HWA Geosciences, Inc. ▪ Electrical design for the communication system is limited to the routing of site conduit for fiber optic, DSL/Telephony or cable internet. Fiber optic design to be completed by the City’s IT department or designated representative. ▪ Landscape designer will prepare a drought-tolerant landscape plan in lieu of an irrigation plan as allowed by RMC 4-4-070.1.2. ▪ EnviroIssues staff and team members will have access to and utilize EnviroLytical communications database software to document, track and report on communications and outreach activities. Access to the EnviroLytical software will be provided as a monthly direct cost. ▪ EnviroIssues online open house will be hosted for up to one month. The site may remain live for a longer period for a direct monthly hosting cost, not assumed in this cost estimate. ▪ EnviroIssues will provide standard equipment and assets to support outreach events (easels, comment boxes, basic supplies, laptop and projector, camera, etc.) as they are required and available, at no additional cost. ▪ I&C design level of effort estimates are based on similar projects and typical input/output devices. Design of I&C components will be developed in coordination ▪ PRV stations will not be connected to the City’s SCADA system. Task 227 – Unanticipated Supplemental Services (As Needed) The project may require additional services not anticipated at the time of development of this scope of work. Such work will be undertaken only after written authorization from the City. An estimated reserve budget amount has been included in the fee estimate for unanticipated services under this task. AGENDA ITEM #2. a) City of Renton MURRAYSMITH Kennydale Reservoir October 2017 Final Design Page1 EXHIBIT B TIME SCHEDULE OF COMPLETION City of Renton Kennydale Reservoir FINAL DESIGN Preliminary Estimated Schedule Murraysmith shall begin work immediately upon receipt of Notice to Proceed from the City and proceed according to the preliminary estimated schedule presented below. However, the schedule may change due to factors beyond Murraysmith’s control, such as additional time required for permitting, public outreach, etc. Final Design Tasks Estimated Completion Notice to Proceed (estimated) December 1, 2017 Task 102 – Project Management December 2017 – December 2018 Task 221 – Project Coordination December 2017 – December 2018 Task 222 – Public Outreach Support December 2017 – December 2018 Task 223 – Permitting Support December 2017 – November 2018 Task 224 – Final Design December 2017 – November 2018 65% Design Preparation December 2017 – April 2018 95% Design Preparation May – September 2018 Bid Document Preparation October – November 2018 Task 225 – Bidding Support November 2018 – January 2019 Task 226 – Subconsultant Services December 2017 – January 2019 Task 227– Unanticipated Supplemental Services December 2017 – December 2019 * All engineering services to be completed by Contract Completion Date: December 31, 2019 - 3 AGENDA ITEM #2. a) City of Renton Kennydale Reservoir - Final Design EXHIBIT C : FEE ESTIMATE Murraysmith Labor Hours and Costs Sub Murraysmith Expenses Task Princ Engr V Princ Engr IV Princ Engr IV Engr VII Engr V Engr Des III Tech IV Admin I Murraysmith Labor Murraysmith Hours Fees Mileage CAD Printing, Other Total Expenses 102 Project Management 102.1 Project Status Reporting 38 $2,988 38 $0 $20 20$ 102.2 Staff and Subconsultant Management 22 $1,730 22 $0 $20 20$ 102.3 Invoices and Budget Oversight 2 12 6 $1,229 20 $0 $60 60$ 102.4 Project Schedule 2 4 3 $543 9 $0 $20 20$ 102.5 Quality Assurance/ Quality Control 24 48 3 $5,876 75 $0 $20 20$ Task 102 Subtotal 28 124 0 0 0 0 0 12 $12,365 164 $0 $0 $140 140$ 221 Project Coordination 221.1 Coordination with City Public Works Dept 4 16 16 1 $2,000 37 $454 $0 $40 494$ 221.2 Coordination with City CS Dept 8 8 1 $853 17 $340 $0 $40 380$ 221.3 Fire Station Design Coordination 4 20 20 $2,398 44 $394 $0 $20 414$ Task 221 Subtotal 0 8 0 44 44 0 0 2 $5,251 98 $1,187 $0 $100 1,287$ 222 Public Outreach Support 222.1 Outreach Events, Activities, Meetings 10 10 $1,360 20 $351 $0 $10 361$ 222.2 Outreach Materials Assistance 4 8 8 $1,073 20 $0 $20 20$ 222.3 Figures and Graphics 2 8 12 $1,115 22 $216 $1,800 2,016$ Task 222 Subtotal 0 16 0 26 0 8 12 0 $3,548 62 $351 $216 $1,830 2,397$ 223 Permitting Support 223.1 Permit Management & Coordination 4 42 114 2 $7,029 162 $216 $0 $10 226$ 223.2 City Construction Permits 4 24 6 40 12 8 $4,122 94 $100 $216 $400 716$ 223.3 Construction Stormwater General Permit 2 4 2 8 2 $818 18 $0 $10 10$ Task 223 Subtotal 0 10 0 70 8 162 12 12 $11,969 274 $316 $216 $420 952$ 224 Final Design 224.1 On-site Design 60 90 118 128 240 148 14 $39,724 798 $2,664 $500 3,164$ 224.2 Tract 'A' Design 8 6 20 26 40 30 6 $6,310 136 $540 $400 940$ 224.3 Off-site Design 48 95 128 240 154 14 $30,873 679 $2,772 $300 3,072$ 224.4 Construction Cost Estimates, Schedule 9 6 12 8 32 $3,424 67 $0 $20 20$ 224.5 Constructability Reviews 16 24 16 $4,465 56 $0 $10 10$ 224.6 City Review Meetings (2)12 12 12 12 3 $3,163 51 $254 $0 $50 304$ Task 224 Subtotal 16 161 130 257 302 552 332 37 $87,959 1787 $254 $5,976 $1,280 7,510$ 225 Bidding Support 225.1 Bid Docs, Bidder Inquiries, Addenda 4 4 9 12 9 4 $2,110 42 $0 $80 80$ 225.2 Pre-bid Site Meeting 4 4 $379 8 $80 $0 $20 100$ 225.3 Bid Award Review 2 4 4 $536 10 $0 $20 20$ Task 225 Subtotal 0 6 4 17 12 17 0 4 $3,026 60 $80 $0 $120 200$ 226 Subconsultant Services 226.1 Structural Engineering (Peterson)$0 0 $40,090 $0 $0 -$ 226.2 Electrical and I&C Engineering (R&W)$0 0 $57,717 $0 $0 -$ 226.3 Landscape Architecture (RVLA)$0 0 $9,155 $0 $0 -$ 226.4 Geotechnical Engineering (HWA)$0 0 $7,338 $0 $0 -$ 226.5 Survey and Mapping (DHA)$0 0 $7,119 $0 $0 -$ 226.6 Public Outreach (EnviroIssues)$0 0 $30,038 $0 $0 -$ Task 226 Subtotal 0 0 0 0 0 0 0 0 $0 0 $151,457 $0 $0 $0 -$ 227 Unanticipated Supplemental Services $10,000 TOTAL - ALL TASKS 44 325 134 414 366 739 356 67 $134,117 2,445 $151,457 $2,188 $6,408 $3,890 $12,486 Direct Salary Cost (DSC)$134,117 Overhead Cost 199.89%$268,087 Subtotal = DSC + Overhead Cost $402,205 Net Fee 12.00%$48,265 Subconsultants $151,457 Direct Non-Salary Costs $12,486 Grand Total $614,413 October 2017 Exh C - Fee Est - Kennydale Reservoir Final Design 10-31-17.xlsx Murraysmith, Inc.Kennydale Reservoir - Final Design Page 1 EXHIBIT C-3 AGENDA ITEM #2. a) EXHIBIT D-2 SCHEDULE OF CHARGES Personnel: The following direct salary cost (DSC) hourly rates are valid from January 1, 2017 to December 31, 2018. After this period, the rates are subject to adjustment. Administrative $15.00 - $39.00 Technicians $19.00 - $43.00 Engineering Designers $26.00 - $40.00 Professional Engineers $32.00 - $79.00 Principal Engineers $61.00 - $89.00 Project Expenses: Expenses incurred in-house that are directly attributable to the project will be invoiced at actual cost. These expenses include the following: CADD Hardware/Software $18.00/hour Modeling and GIS Hardware/Software Mileage $10.00/hour Current IRS Rate Postage and Delivery Services At Cost Printing and Reproduction At Cost Travel, Lodging and Subsistence At Cost Outside Services: Outside technical, professional and other services will be invoiced at actual cost plus 10 percent to cover administration and overhead. Everett/Seattle/Tacoma MURRAYSMITH, INC. 2017-18 EXHIBIT D - 3 AGENDA ITEM #2. a) AB - 2048 City Council Regular Meeting - 04 Dec 2017 SUBJECT/TITLE: Latecomer's Agreement Request: Tuscany Construction, LLC Wastewater (Sewer) Service Extension at 559 Hoquiam Ave NE RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: On November 16, 2017, Tuscany Construction, LLC submitted a request for a latecomer's agreement for a wastewater (sewer) extension benefiting other parties, located at 559 Hoquiam Ave NE. City staff reviewed the application and verified sufficiency of the request, the property ownership, the total cost figures, legal descriptions, and maps. A latecomer's agreement application fee of $2,000 has been received. The total cost estimate submitted is $103,520.04. EXHIBITS: A. Latecomer's Agreement Request w/ Attachments (11/16/2017) B. Department Approval Memo STAFF RECOMMENDATION: Determine whether to grant preliminary approval for the Tuscany Construction, LLC latecomer's agreement (LA-17-003) for a period of two years, and authorize staff to forward the preliminary assessment roll to the City Clerk for notification of affected property owners. AGENDA ITEM #3. a) CITYOFRENTON W“ A -,akaI’NOV16 2017 1” §'r\/ Bob Wenzl RECENED Tuscany Construction,LLC Cm’CLERK'SOFHCE P.O.Box 6127 Bellevue,Washington 98008 Of?ce:206-714-6707 Email:bob@tuscanywa.com TO:Mayor and City Council of the City of Renton c/o City Clerk City of Renton 1055 South Grady Way,7”‘?oor Renton,Washington RE:559 Hoquiam Avenue NEWastewater Extension 559 Hoquiam Avenue NE HONORABLEMAYORANDMEMBERSOFTHE RENTONCITYCOUNCIL: Current building code in the City of Renton requires that the builder,Tuscany Construction,LLC, install wastewater (sanitary)sewer service to a new building permit for a new residence located at 559 Hoquiam Avenue NE.The installation of this system willbe 192 linear feet of 8"sewer main,a new 48-inch manhole,and 4 each 6-inch sanitary side sewer stubs.The new waste water main will extend across the frontage of other bene?ting properties.I respectively request implementation of a latecomer agreement that willrequire these other bene?ting properties to share in the cost of this new 8"wastewater main and services.I would request the total cost be pro rata shared with the other bene?ting properties on a per connection basis. The other properties that willbene?t in the future from this waste water main are located along Hoquiam Avenue NE between NE5”‘Street and NE 6”‘Street,shown on the attached vicinity map. The estimated construction cost for this improvement is $103,520.04.Attached hereto are the estimated construction costs,the legal description of the 559 Hoquiam property,and the other bene?ting properties. Upon Administrative acceptance t is request,Tuscany Construction willsubmit the applicable processing fee. BobWe 4 _ Tuscany qnstruction,LL Sincerely AGENDA ITEM #3. a) Latecomer Application 559 Hoquiam Avenue NE Tuscany Construction,LLC November 9,2017 1.Legal Description of 559 Hoquiam Avenue NE: The North 67 feet of the Southeast quarter of the North half of the Northwest quarter of the Southwest quarter of the Southeast quarter of Section 10,Township 23 North,Range 5 East,W.M.,in King County.Washington: EXCEPTthe east 30 feet thereof conveyed to King County for road by deed recorded under recording number 3065639;and EXCEPTthe West 30 feet thereof. Situate in the City of Renton,King County,Washington. King County tax Parcel Number:1023059298 2.Legal Description of bene?ting properties: a.565 Hoquiam Avenue NE-KCParcel #:1023059217 The East 206.01 feet,measured along the North line,of the North ‘/2 of the North ‘/2 of the NW ‘/4 of the SW ‘/4 of the SE 1/4of Section 10,Township 23 North,Range 5 East,W.M.in KingCounty,Washington EXCEPTthe North 97.39 feet thereof EXCEPTCounty Road b.558 Hoquiam Avenue NE-KCParcel #:1023059186 The South 70 feet,more or less,of the North 241 feet of the West 165 feet of the NE ‘/4of the SW 1/4of the SE ‘/4 of Section 10,Township 23 North,Range 5 East, W.M.in King County,Washington EXCEPTthe West 30 feet thereof conveyed to King County for 142"“Avenue SE by deed recorded under recording number 3842080; Situate in the County of King,State of Washington c.562 Hoquiam Avenue NE—KCParcel #:1023059283 The South 66 feet of the North 171 feet of the West 165 feet of the SW ‘/4 of the SE 1/4of Section 10,Township 23 North,Range 5 East,W.M.in KingCounty, Washington EXCEPTCounty Road 3.Vicinity map of Applicant property,bene?ting properties,and location of improvements: 4.Estimated Construction Costs a.Site Improvement Bond Quantity Worksheet:$97,660.42 b.City permit application fee:§ Total Construction Cost:$103,520.04 5.Set of Civil Engineering Plans for improvements under consideration for latecomer recovery See attached 6.Processing fee The fee of $2,000 is attached since the project construction value is over than $100,000 AGENDA ITEM #3. a) VicinityMap‘608Thehfcrma?onmuhdedonthismaphasbeenoompledbyKingCountystafffromavmatyofsaunassadissubjecttochangewithoutnotice.KingCountymakesnorepresentationsorwarrarties.expressarimplled,astoaccuracy.ccmpiaeness.fmalness.orrbhtstotheuseofsuchlIforn1atian.Thisdocumant‘anotIntendedforuseanmxveyproductKingCountyshdlnotbe(ableforanygeneral,special.hdirect.lnoidentahoroonseqaemlddamagesIncluding.bunotImmedto.lostrevenuesorlostpro?tsInsuringfromthemeormkusec?heiruiannalbncuiiradonthismap.Anysale01Hismaporinforma?ononthismapisprohbitsdexceptbywrimsnperrrlssionofbangCourly.Date:11/2/2017Notes:AGENDA ITEM #3. a) CITYOFvan-——"""""""'—"“““SITEIMPROVEMENTBONDQUANTITYWDRKSHEETR~—-—-——-"entonPROJECTINFORMATION7Community8tEconomicPlanningDivision/1055SouthGradyWay—6thFloorIRenton,WA98057(425)430-7200DeveloplnentDatePrepared:11/9/2017Name:PERegistrationNo:FirmName:FirmAddress:PhoneNo.EmailAddress:ProjectLocationandDescriptionProjectOwnerinformationProjectName:559HoquiamSewerExtentionprojectowner;TuscanyConstructionCEDPlan#(LUA):##-######Phone:205-714-5707CEDPermit#(U):####i####Address;P.O.Box6127S59HoquiamAvenueNENE5thStreet/HoquaimAvenueNE1023059298AportionoftheNorthhalfontheNW1/4oftheSW1/4oftheSE1/4ofSection10,Township23North,Range5East,w.rn.,intheCityofRenton,KingCounty,WashingtonBellevue,WA98008AdditionalProjectOwnerCity,State,ZipSiteAddress:StreetIntersection:Parcel#(s):AbbreviatedLegalDescription:Addt'lProjectOwner:Phone:Address:ClearingandGradingUtilityProvidersClearingandradinggreaterthanorequalto5,000boardfeetoftimber?Yes/No:KCWATERDlSTRlCT90IfYes,ProvideForestPracticePermitit:CITYOFRENTONWaterServiceProvidedby:SewerServiceProvidedby:1Selectthecurrentprojectstatus/phasefromthefollowingoptions:ForAggroval-PreliminaryDataEnclosed,pendingapprovalfromtheCity;ForConstruction-EstimatedDataEnclosed,PlanshavebeenapprovedforcontructlonbytheCity;ProjectCloseout-FinalCostsandQuantitiesEnclosedforProjectClose~outSubmittalUnitPricesUpdated:06/14/2016Page1of1Version:04/26/2017Ref8-HBondQuantityWorksheet5ECTl0N|?ROJECTINFORMATIONDrinharl11/Q/7017AGENDA ITEM #3. a) SITEIMPROVEMENTBONDQUANTITYWORKSHEETFOREROSION&SEDIMENTCONTROL5%CEDPermit#:########Unit(A)DescriptionNo.Reference#PriceUnitQuantityCostBackfili8:compaction—embankmentESC-1S6.50CYcheckdams,4"minusrockisc-2jj—crushessurracing114"minusesc-4T——_—_———‘——————--———JuteMeshESC-13--—————————————Piping,temporary.CPP,12"E-SC-19—_———RipRap,machineplaced;slopesE-SC-21——----———_--Seeding,byhandESC-27OE]————TESCSupervisorESC-3°——Il?“————EROSION/SEDIMENTSUBTOTAL:SALESTAX@10%EROSION/SEDIMENTTOTAL:(A)UnitPricesUpdated:06/14/2016Page1of1Version:04/26/2017AGENDA ITEM #3. a) SITEIMPROVEMENTBONDQUANTITYWORKSHEETFORSTREETANDSITEIMPROVEMENTS35CEDPermit#:########ExistingFuturePublicPrivateQuantityRemainingRight-of-WayImprovementsImprovements(BondReduction)(Bl(C)(D(EIIEQuant.Quant.Quant.Quant.——ZGI-2—ZGI-3—Z—Z6|5Each—GI-6c——GI-8-0—20-FFencing,chainlink,vinylcoated,6‘highGI11F1.400-00Eh25-00YGI-1427-0039-000G30533OGNU‘!U‘)-V1-uyt/‘iu1u~,'£n-4./1-4/-,.U\-I,n.4J-;.v‘r-ya.V51/‘rin-<.I$<n-4.04./$(/~,1/$4./¥(./r-Lnl\JI.AJ99°‘-"‘OUJOOI»-‘O65.0090.00150.002.50Gabion,12"deep,stonefilledmeshGabion,18"deep,stonefilledmeshGabion,36"deep,stonefilledmeshGrading,fine,byhand9i-'-\lliar}-xLDO0iiI/!F'U3I./it/1U18-InJU5(/3U1U1U3F)(7(‘)QJ|‘l‘l‘(7(WJ>'n'r'I-<-<<-<_<-<9-<-<<<-<-<-<"5‘'1-<-<3Grading,fine,withgrader2.00Monuments,3'LongGI-21250.00EchSensitiveAreasSign7.00Sodding,1"deep,slopedgroundGI-238.00GI-24850-00Da1.80000AcreGI-2628-50CGI-27120-00HR8-00Trail,4"crushedcinderGI-299.00GI-3012-005-00GI-3255-0015-00SF(3)(C)(D)(5)UnitPricesUpdated:06/14/2016Page1of3Version:04/26/2017AGENDA ITEM #3. a) SITEIMPROVEMENTBONDQUANTITYWORKSHEETFORSTREETANDsmzIMPROVEMENTSg?CEDPermit#:########ExistingFuturePublicPrivateQuantityRemainingRight—of-WayImprovementsimprovements(BondReduction)(B)(C)(D)(E)EQuant.ouant.QuantROADIMPROVEMENTPAVEMENTSURFACING: -—_—=—2—:__—R!-3_———_—_-2—:—‘_RI-5:--—-|§!II:—:—_—:—:--—:EII ———:—IE2—-- _—_—RI-11:—_—:—__R|-12_—__——$3.00j -—_—R1-14:—-:--——RI-16:—_—2—RI-17_—2—2—- 2—-—Ri-192—:—__——RI-20Each-—j_:—_—l———_—_—RI-22_—_—2—_—Stripins,4"ref|ect°rized?neR'-23:--Ri-24——- -—- —-—HMA1/2"Overlav2"R|-26436_—-HMARoad,2",4"rock.First2500SY___:_——R|-282—:—:—:—HMARoad.4".6"rock,First2500SYRI-29_—_—i—-—R'-30-‘:—2_——__——-—2‘R'-32---—Ri-33--- _—R'-342—:———:—(B)(C)(D)(E)UnitPricesUpdated:06/14/2016Page2of3Version:04/26/2017AGENDA ITEM #3. a) SITEIMPROVEMENTBONDQUANTITYWORKSHEETFORSTREETANDSITEIMPROVEMENTS35CEDPermit#:########ExistingFuturePublicPrivateQuantityRemainingRight-of-WayImprovementsImprovements(BondReduction)(B)(C)D(E)EQuant.CostQuant.PARKINGLOTSURFACINGNO.2"AC,2"topcourserock&4"borrow—PL-2_4"selectborrow.‘1.5"topcourserock&2.5"basecourse-LANDSCAPING&VEGETATIONStreetTreesMedianLandscapingRight-of-WayLandscapingWetlandLandscapingTRAFFIC&LIGHTINGStreetLightSystem(#ofPoles)TrafficSignalTrafficSignalModificationSTREETANDsm:IMPROVEMENTSSUBTOTAL:28,641.20|:||:|[:]STREETANDSITEIMPROVEMENTSTOTAL:31,505.32:||::||:](B)(C)(D)(E)UnitPricesUpdated:06/14/2016Page3of3Version:04/26/2017AGENDA ITEM #3. a) SITEIMPROVEMENTBONDQUANTITYWORKSHEETFORDRAINAGEANDSTORMWATERFACILITIES36CEDPermit#:########ExistingFuturePuicPrivateuantrtyemaimngRight-of—WayImprovementsImprovements(BondReduction)(B)(C)(D)E)WQua“?DRAINAGECPE=CorruatedPolethIenePiricesAveraeof4'coverwasassumed.AssumeerforatedPVCissamericeassolidie.D-1—_2—_:—-‘2_—_—‘—_—‘—:—2—_—0-3Each:—_—=—_—E-=--— —_— -—CBTvpe||,48"diameterT$2:300-00Each:—:—_—_—:———_—:—E-_—_— —E_———_2—CBTvpe|L60"diameter———————__—:—j—_—_—_‘S—_—9-13_—:———-—$14,000.00_—_—2———_—:‘:———0-15Each——:—————_—‘———_—_———_—_—D-19Each_—_—2—2—_—__-2——_2—2—D41Each:—‘_-—2—2—_—2—j—:———2—:—9-25_—_—2—-—D-25_—:———2_:—-—0'23__2———-—_2———_—_—2—_—_—D-31_—2—_———0'32_—2———_—D-33——2—_———SUBTOTALTHISPAGEI:l:|:11::(B)(C)(D)(E)UnitPricesUpdated:06/14/2016Page1of5Version:04/26/2017AGENDA ITEM #3. a) SITEIMPROVEMENTBONDQUANTITYWORKSHEETFORDRAINAGEANDSTORMWATERFACILITIESCEDPermit#:########ExistingFuturePuicPrivateuantityemaimngRight-of-WayImprovementsimprovements(BondReduction)(B)(C)(D)(E)IIEQuantDRAINAGEContinued0-34_-:—————‘—- —_—_—-—Z—0-37——-—2———0-382—_—2—j—___—-IiE?j—_—2—j———:—__—_—____——D-43——: -_MEI-—-_2———___:—:—IE?——2—_—:——‘_—:—————K__——M?___—K—_—_—2—:—:—_—:———_—:———‘—:—D-532—_—————_—_—_—!———_—_—E—0-56- __—2—‘—2—_—K———2—:—0-592———_—_—IE‘IZ—-—2—j—2—2—K—_—D-62--- -—_—-———IE%I___Z‘——0-65IE_—=2K—-—_—_Cuvert,LCPE,54''0-68:—-—_(B)(C)(D)(E)UnitPricesUpdated:06/14/2016Page2of5Version:O4/26/2017AGENDA ITEM #3. a) SITEIMPROVEMENTBONDQUANTITYWORKSHEETFORDRAINAGEANDSTORMWATERFACILITIESCEDPermit#:########ExistingFuturePuicPrivateuantityemammgRight-of-WayImprovementsImprovements(BondReduction)(B)(C)(D)(E)‘.7\IU1138.00I130080000001DRAINAGEContinuedIKE—Z0-70I—jD-7242.00—Z0-7374-00—j106-00—jjCuvert,HDPE,18"D-76221-00276-00D-78331-00D-79386-00441-00D-81496-00D-82551-00D-8384-00‘Uipe,Polypropylene,8"ipe,Polypropylene,12"-C003)89.0095.00‘U®U1WPipe,Polypropylene,15"D-86100.00Pipe,Polypropylene,18"D-87106.00Pipe,Polypropylene,24"-UM1.000111.00Pipe,Polypropylene,30"D-8119.00Pipe,Polypropylene,36"E3154.00Pipe,Polypropylene,48"D-91226.00I—I—f—I—f—l—f—I'_f—f"I"I"I"'I—f—I—I—l—I"I‘l-‘I—l"|’I—I—l—f—I—'I—I—TI—TI—717'I'T1'T1'I'|'I'|"I"|'|"I'|'I'|'I'I'I11'T111'n'F|'|1'I1'HW'1'H'H'?'VI'H'H'?'f1'?'H'n'T1'11'T1'11D-92332-00D-93439-00E545-0061-00EH84-00D-97106-000-98129-00E3152-00D-100175-00D-101198-00D-102220-00D-103243-00D-104266-00D-105289-00D—106311-00‘(BI(C)(D)(5)UnitPricesUpdated:06/14/2016Page3of5Version:04/26/2017AGENDA ITEM #3. a) SITEIMPROVEMENTBONDQUANTITYWORKSHEETFORDRAINAGEANDSTORMWATERFACILITIESExistingFuturePuicPrivateuantntyemainmgRight-of—WayImprovementsImprovements(BondReduction)(B)(C)(D)(E)CEDPermit#:########III!SecialtDrainaeltems50-1m50-3jg50-4mj50-5é_jmSD-7jgSD-8Eachj—j50-9Z—j50-1051,700-00j—$SD-11j—jmZ—j50-14Zmm—1mBCSTORMWATERFACILITIESIncludeFlowControlandWaterualitFacilitSummaSheetandSketch—Eac_———_-—jSF-3—Each_———_—:——SF-5—-SE-6—Each2——_jSE-7—:—:__SF-8—_—:—_SE-9‘Each_—2—:—_—_———E—_——SE12—Each——-—2SE13———-—2SE-14—:—:—-—Each————__——__:UnitPricesUpdated:06/14/2016Page4of5Version:04/26/2017AGENDA ITEM #3. a) SITEIMPROVEMENTBONDQUANTITYWORKSHEETFORDRAINAGEANDSTORMWATERFACILITIESCEDPermit#:########FuturePu5IicPrivateuantltyemamnngImprovementsImprovements(BondReduction)Descriptioniii§§§__étbdoxlax§§§SE5UnitPricesUpdated:06/14/2016Page5of5Version:04/26/2017AGENDA ITEM #3. a) SITEIMPROVEMENTBONDQUANTITYWORKSHEETFORWATER35CEDPermit#:########ExistinguturePuICPrivateQuantityRemainingRight-of-WayImprovementsimprovements(BondReduction)(B)(C)(DEIREUnitQua“:_-—W-2-—_——-———_2—W-4:_:—2—_—W-5_— -—_—:—:—_—---—-—___—_—-—j—W-9Each2—_—:—2———H—_‘-_W-11Each-———_—2—2——_2—:—Each_—2—_———-—2—:—-———_—-W-16Each---—W-17_—:—:—_—W-18Each-———_W-192—_—___—rAx@w%jmjIj__'—IUnitPricesUpdated:06/14/2016Page1of1Version:O4/26/2017AGENDA ITEM #3. a) SITEIMPROVEMENTBONDQUANTITYWORKSHEETFORSANITARYSEWERCEDPermit#:########ExistingFuturePuicPrivateuanIyemainingRight—(o)f-Way|mpro\(/e;mentsImprovementsBC(D)EIll!55-1EachjIZ55-2jjj—j—jj— j55-4Eachjj j55-5Zj jj_j—j55-7ZZjjjTj55-10j—fjEachjjjj jZjj f55-19514.000-00EachZ jjZjjZjj55-25jj j55-26Z55-27T1jTj j(3)UnitPricesUpdated:06/14/2016Page1of1Version:04/26/2017AGENDA ITEM #3. a) SITEIMPROVEMENTBONDQUANTITYWORKSHEETWV0"_BONDCALCULATIONSICommunity&EconomicPlanningDivision/1055SouthGradyWay—6"'Floor/Renton,WA98057(425)430-7200DevelopmentDate:11/9/2017Preparedby:ProjectInformationName.DarrellL.Offe,Jr.projectName.559HoquiamSewerExtentionPERegistrationNo:27450CEDPlanin(LUA):##'##**#**#FirmName.OffeEngineers,PLLCCEDp,__.,.m;t3(U):#######i#Hm,Address.13932SE159thPlacesiteAddress;559HoquiamAvenueNEphoneNo_425-260-3412parcelms).1023059298Ema”Address,darre||.offe@comcast.netProjectPhase:FORCONSTRUCTIONCONSTRUCTIONBONDAMOUNT""MAINTENANCEBOND""(priortopermitissuance)(after?nalacceptanceofconstruction)SiteRestoration/ErosionSedimentControlSubtotalExistingRight—of—WayImprovementsSubtotal82,413.32FuturePublicImprovementsSubtotalStormwater&DrainageFacilities(Public&Private)SubtotalBondReduction:ExistingRight—of—WayImprovements(QuantityRemaining)2BondReduction:Stormwater&DrainageFacilities(QuantityRemaining)ZSiteRestoration(3)X100%15,247.10R(lbx150%)+(ax1oo%))123'619'98MaintenanceBondE571$16,482.66((h)+(c)+(d))x20%25(e)X150%+(f)x100%ConstructionPermitBondAmount3T138,867.08(PM_5)MinimumBondAmountis$10,000.00CivilConstructionPermitBondReduction1EstimateOnly—Mayinvolvemultipleandvariablecomponents.whichwillbeestablishedonanindividualbasisbyDevelopmentEngineering,2TheCityofRentonallowsonerequestonlyforbondreductionpriortothemaintenanceperiod.Reductionofnotmorethan70%oftheoriginalbondamount,providedthattheremaining30%willcoverallremainingitemstobeconstructed.3RequiredBondAmountsaresubjecttoreviewandmodificationbyDevelopmentEngineering.‘Note:ThewordBONDasusedinthisdocumentmeansanyfinancialguaranteeacceptabletotheCityofRenton.“Note:Allpricesincludelabor,equipment,materials,overheadandprofit.UnitPricesUpdated:06/14/2016Dana1at1\lnrrir\v1-n/|/7C/7017AGENDA ITEM #3. a) SEWEREXTENSIONFOUNDSURFACEMONAPORTIONOFTHESW1/4,SE1/4,SECTION10,TOWNSHIP23N.,RANGE5EAST,W.M.,CIIYOFRENTON,WASHINGTON”°TE=3UNB§HAS,fA,%§CWEXISTINGUTll_lTYLOCATIONSSHOWNHEREONAREAPPROXIMATEONLY.ITSHALLBETHECONTRACTOR'SRESPONSIBILITYTOCORNER'DETERMINETHEEXACTVERTICALANDHORIZONTALLOCATIONOFALLEXISTINGUNDERGROUNDUTILIITESPRIORTOCOMMENCING(VISITEDi/O7/06)_CONSTRUCTION.NOREPRESENTATIONISMADETHATALLEXISTINGUTIUTIESARESHOWNHEREON.THEENGINEER'ASSUMESNORESPONSIBILITYFORUTILJTIESNOTSHOWNORUTILITIESNOTSHOWNINTHEIRPROPERLOCATION.CITYorRENTQN#1351ICALLBEFOREYOUDIG:811SURFACEMON53j)IN:180.978.6275FEET(COR)Igo'4E:1,313,999.609FEET(COR)i9IVISITED3-7-06‘I,CVCOR#1849TOCOR#18?)SEwERII'\§.,‘ASRS00‘15'21"E2,536.97‘MSTAZRVICEASA%§%S00‘I5'36"E2,636.90‘(COR)\ycf<;q9;IA=-§9;§,'L‘6SERVICEIV\Q’\"‘°InIo\“‘I'f’°/8393“"\‘OI0I0\QC)59:I'6%“5\x°*«AmBSOUTH14CORNERTO.“V‘I<in.be‘?<9’c,5*“:5CITYOFRENTON15516§5I«Q_c$«LQv?‘,)“V‘I*(I)S85‘49'31"E1876'Q?I35¢§§"q_c§VIII‘STA.21+57.6410.18’LT.F.'~'8“J8°I‘SSMH148Q*‘°5S1Si;'66.4711.56’LT.IZO7?RIM=459',ooI;FOUNDMONINCASE-,+‘“,Ow‘IE=452.17,5"Nw,NE)—IN~3RIM=456-72U14.5SEPRATION-7?..$»?|E=452.00.a"IS)-OUT-I3§$S§:3'I%%.’€I.§8”v$’1§“L%“oszIE=44a.oO(CTRCHANNEL)FROMNEWSEwER(-5/_II/...3”?§';%gSpB%;(I);8835.|E=44-8.10,8(N)—|N‘I’TOEX.STORM5d'ANDLOCATEDCENTEROF55¢Z\—NEWfsI.DOWND.6'(VISITED10/13/16)IINT'xNE6THSTREETHOQUIAMAVE.NE.I‘_«‘.,..,,|NT'XNE5THPLACEHOQUIAMAVE.NE“"*f‘E*|3;l"T,5”~,*(”)P'I_»_2"‘/MINDI“:STA23+27-25-"'°°”'A“‘AVENUE“'5IV,STA.19+72.24,HOQUIAMAVENUENEANDOVERLAYI 219O0(TYPICAL)4 _972.4'1*2~:«~22-I-O41‘,-1.<...‘I‘N'S00.10.56"W1.31165.‘.L._.....‘f$._32.|NT'XNE4THSTREETHOOUIAMAVE.NEI"CgSTA.10+O0.00.HOQUIAMAVENUENEFROMNEWSEwERIIITIMz~~~~~~~-—~~TOE36.—-«-~tIMITSOFTREN€’»EX-———F.°°“N5m_‘,,,/,4._»_RAm.,1_r._3'18-I>......._-.~"ITYPIOALI*-.2«I-..33E9NpMmE“$5$4.:‘INSTALL5”SIDE5ERsJIn4X4CQNQMONw2",.‘|‘|’PERSTD.PLAN405.1<6“WI.',.9'I—_J5*Q0.06’wESTOFCALCPOS“"43I(VISITED10/13/16)Vs,33,99”‘Vé’$90.g5“.ga\§<'9F9<5‘9*’0SO”P‘9*<5‘<8’Qg\‘f\Q'I?’V3.430°’T>‘°(,§»>'I'99‘IQ\>\\Q'LB:O’.39‘K0\°°°T\3S’6}’04>’Sox}<2vgqg©g_.,'I‘;a_c3/<26‘Q-4,6,IS‘1,,‘<79569%$39“;NOTE:ALLTRENCHRESTORATIONSHALLBEPERCURRENTCITYOFRENTONSTREETOVERLAYANDTRENCHRESTORATIONDETAILti5Q_..5,Ex.PROFILE’.460-r_>CENTER>UN_E>H0_QU>|A>MAVE.NE‘ V__‘.___>VV_4eOIn...__._———---.-"""’"Z________X——————~72IIII,IIIIIIII'TIT £4..,,....IL459.II.II‘IssMH£I,43'I4RIM>=459.00..IE=4g2.17,6"2NI)Iv,NE)T—IN_HV -»VIE=—42.00.8"s—0U...._.E.‘.,.f.§-,“$.72(¢..C.....).....HoQU,m.MNUENE._....._,..,GRAPHICSCALE'IE=445~00TRHANNELI'sEwERPRFILE':ii't|E=4-48.10,8"(N)—lN0°‘°2°‘°'' ‘ ' ’:IzwirooIHORIZONTALscAI_E:_1".=2o'..........I’E.R.T'.9AI7SCOLE?.1.=5.....Iinch=20fee)‘,3“Tom.-OFFEENGINEERSIII._...,NCITYOF559HOOUIAMSEWEREXTENSION11/09/201713932SOU'1'HEASI'15m-IPLACEFD.L.on-‘E.p:®RENTONTUSCANYCONSTRUCTION,LLCTREN'roN,wAsHINcroN9sossLW__,IWASTEWATERPLAN&PROFILEIT....——CoNT‘;*g3r’f‘§=425*2lf§*g12PEM,~_;-,I__--__=,IPI°I'II'II'I9/5UIIdI"9/Publicworksnew.559HOQUIAMAVENUENE'"E"''REVISIONBYDATEAPPRmm“"“’°°""“'RENTON,WASHINGTON9'“1°‘=2U17XXXXXLUA:PR:AGENDA ITEM #3. a) SEWEREXTENSIONFILENIIIEU17XXXXXLUA:PR:SANITARYSEWERNOTESANDSPECIFICATIONS1.Allworkandworkmaterialshallbeinconformancewiththestandardsandspecificationsrl}!]LTHD,[S—apicsN‘oftheCityofRentonPlanning/Building/PublicWorksDepartmentandthelatestedition§gi::§Lv)‘s:;c§)Iimi_2ii;m_h);;...—-cxsuuiuui.oftheWSDOT/APWAStandardsandSpecifications,asapprovedandmodifiedbythe‘,,_\”“‘*°“““"“‘L’??/mm,“(muCityofRentonintheRentonStandardPlans8:Specifications.Asetofapprovedplans/‘\shallbekeptonsiteatalltimesduringconstruction..HI fins“2.ThehoursofworkinthestreetrightofwayshallbeperCityspecificationsonweekdaysunlessotherwiseapprovedinwritingbythePlanning/Building/PublicWorksDepartment.—I\:mI-an-wrxrvrtAnapprovedtrafficcontrolplanmustbeobtainedpriortobeginninganyworkwithin5publicrightofway.VII\m..,.am.;3.AlllocationsofexistingutilitiesshownareapproximateanditshallbethecontractorsN-jresponsibilitytoverifythetrueandcorrectlocationsoastoavoiddamageor.\\_//I5;:::.*'.;..*:.";*.°“*".;..._I.:.t::;':.::.:.~:;i'."°°""disturbome_A..,«COVERBOTTOMVIEW{?,’§”,”§?§,",;‘L.o,'_f?,.§,“§"w‘§’;.‘,""4.Apre-constructionconferenceanda24hour|'10t|C€’5‘I‘lOIIberequiredpriortostartingc°,,ER&FRA,Enewconstruction.ItshallbethecontractorsresponsibilitytosecureallnecessarypuuViewIpermitspriortostartingconstruction).(lnspe?tign:lhIIIbepccgmplishedby‘:“tff,representativeoftheCityofRenton.ItshaeeconracorsresponsiiiyonoIy25.“,:_"""""""'“‘.‘:_‘,.umvmcmium-wvuwvmuthePublicworksinspector24hoursinadvanceofbackfillingallconstruction.mm]3,,Iiesimimu:m5c‘/F!("'L1iE>i‘i~‘§‘S"3)WY..."Mmmm5.Contractorissolelyresponsibleforthemeans,methodsandsequencesofconstructionIvan-III’“’“”"“‘”“’’3"i»’:iu3¢i"'_jliiandforthesafetyofworkersandothersontheconstructionsite.id:rim“.m._.m6.Itshallbetheresponsibilityofthecontractortoobtainstreetuseandanyotherrelated["a;'a/hf")-1"-_’”?_-J\_'""““permitspriortoanyconstruction.VVP‘"'°"“""U"K‘7.PlansapprovedbytheCityofRenton.PublicWorksDepartmentshalltakeprecedenceCOVERSECTIONVIEWoverallotherplans.‘mmm“M_wm”mM_mruw_mm4mulum_L“(mmm»mmmMB.AcopyoftheseapprovedplansmustbeontheJobsitewheneverconstructionisinEONBol-TINGDETAIL3contain:was—mini“curve'ru'xmiu‘sumo-axacnriuzuwn.ii«a(r:iauI:oovrm-Iiovuimm)progressE,,,,a.mcy,,c,c,,,,,.,.,,.‘.,,,.,,,,,,,,,,¢,,,,c,,‘,,;_u,,__u,_,,‘??mkt9.ThecontractorshallprovidetheCityofRentonwithanas'—builtdrawing‘ofthesanitaryI673-in!‘°"”'"”°”*U-sewersystem,whichhasbeenstampedandsignedbyalicensedprofessionalengineerW‘“Wmauc‘I|zI\Ia<\Mni—I:aI£—ImI.L.:IavarnnRauAcsAaoi.:(uIwnoumm)orlicensedprofessionalsurveyor.E5""127"’E""m”“°“'3i‘m°"-2”§§¢'7iul°;Fn9'“5’“”“'"“"""‘”"°“'”""""“”‘IO.Backfillfsheallbf‘placedequallydorlhbothasideslofthepipeqlintlayerswithhalloosetavggngedepth0inces,maximumepoinces,orougyampingeacayeroL,‘,’,.‘f,percentofmaximumdensity.ThesecompactedlayersmustextendforonepipeI(3%,var‘diameteroneachsideofthepipeortothesideofthetrench.Materialstocompletethe[35/3,‘:E-23I/a;$gI‘AmcILDPEN-GASKETGROOVEDETNLJ.‘filloverPipeshallbethesamegasdescribed.I g fU5“.W-0M‘11.Opencutroadcrossingsforutilitytrenchesonexistingtraveledroadwayshallbe“9‘"*’m,;,;;;m!"backfilledwithcrushedrockandmechanicallycompactedunlessotherwiseapprovedby.gimiggl-wz]iiA_______g/,1“...12.DatumforVerticalControlshallbeNorthAmericanVerticalDatum1988Meters,andforHorizontalControlshallbeNorthAmericanDatum19831991MetersunlessaherwiseFRAMESECTIONVIEW'3;L§‘D§,‘.?VI3i,§.S.,§'§,§§gBE.(§:3‘f4§I"§7';'7Dc1pE;,R.;EQIAKVnasacanuunapprovedbytheCityofRentonPublicWorksDepartment.Referencebenchmarkand2us:own:ANDcvvznFor.srokwi(sewnmmMelevationsarenotedontheplans.....Q..,,,n.0.,...-‘i:,:E,§;-T)_taum~uin’v'xs"7'u:i'i;":I‘nTii‘o¢!‘v'i-'u3:%§"i5uizt"“""5mm""'"""'m“13.Alldisturbedareasshallbeseededandmulchedorotherfvisestabilizedtothe'IsatisfactionoftheDepartmentforthepreventionofon-siteerosionafterthecompletionSTANDARDSIOESEWEIofconstruction.STD.Pull-401’]‘,’§"A§.|.:%$f.5IIIIAIIHOLIFRAMEnuncovanIiausavunirvrfeiitrsm5T‘”""°"14.Allpipeandappurtenancesshallbelaidonaproperlypreparedfoundationin”3°”‘3E“3°“‘SEWERMAINTONOPERWUNEIaccordancewiththestandardsandspecificationsoftheCityofRentonPlanning/Building/PublicWorksDepartmentandthelatesteditionoftheWSDOT/APWAStandardsandSpecifications.asapprovedandmodifiedbytheCityofRentonintheRentonStandardPlans8:Specifications.Thisshallincludenecessarylevelingofthetrenchbottomorthetopofthefoundationmaterial,aswellasplacementandcompactionofrequiredbeddingmaterial,touniformgradesothattheentirelengthof?thepipewillbesupportedonauniformlydense,unyieldingbase.Pipebeddingshallbe‘WMmmWW“peagravel6inchesaboveandbelowthepipe.lbw(SEENOTE7)f:u:':E:‘:m:(Z_wN)15.Sanitarysewerpipe.sha|lbepolyvinylchloride(PVC)rubbergasketedASTMD303$.LIMITSorPIPEZONEiznnreaSDR35,orductileironclass50,unlessotherwiseapprovedbytheWastewaterUtility.“M59W{°5°”*///"‘3"”'‘°""(5’”/""""’16.Inunimprovedareasmanholetoextendminimum6inchesandmaximum12inches”'"'°°“'was-'-“‘"°'”"*a‘th"2'd‘tt‘dtd__DIMUERI-0suneizccaimic)abovefinishedgraeormusavefT1||'1||”l"IUl'T'l'iameerconcreeringpoureagrae3/‘mm“mar'_.—_llUBEERGASKE.‘rED.IOIN1$lNlnpavedarea,covermustslopeinalldirectionstomatchpaving.__I_BEDDINGMATERIALFORAcmiwoctmicAsmc—«s»(z)sousoc.(ALLENnun)SANITARYSEWERPIP:5%11X1.5SFAMXSEENOTE5-0D0;p|p€29'.PART?lllw()“vs_Pu.“DiSTEPS\F0.JNDA‘l0NLEVEL7swii.Lasmaum/.6"IEgEEN?°§BLE-—-L7MM..BEDDINGFORSANITARYSEWERPIPE/_5-3"§'5EvsiEo~5:'i§E§o3{Lp'PEM"’LADDER-Pl.1YPRG'-‘TIENE‘S(V!)weI I/swii.LasAfnonzotoim«ioi.:-.iux.PIPE51:—‘E‘MQIISI.PRCMDEUMFORVSLPPGULNODIBARREL_CDICRETE9<£LF2.«nowarimoaziuuucoisWu““SEgem“3.couiucramomcMATERIALtoas:mix.onismExczvrDIRECTLY'A_._°‘"9"‘3”“ownPIPE.munTAMI’mu.5'‘*4.PIPEm$TAu.A1IoNsun3:PERszcncn7-03or‘HENOTToSCALESTMDARDSPEUF|CAY|G4S.?"PE1VIuE‘Wvim”5'ii:"m'?"§x»‘I?i?“si?é'.£‘n“¢.’§J.§“§.‘%‘é.°‘£:3€¢"I5’Le’um42'.5im.5‘:iN24‘DuiM.2I"El.D.'54'BM54'5'Im.15'MIN.24"um.24'l.D.5,P‘-EEEIN5101AIANNERAS‘IDHEIRSFLOW50'MH80I5MN.3‘MIN.42MIN.30'|.D.J'usuzs-."'?f~"~‘3‘w'3’‘‘°“‘’"’'‘’°"°'‘"‘gghnimigmmIP45?A..ED2:t.‘1".8§is“§:'l°i2§.“t».‘2‘$:.“°€§'§‘§.%o”§‘a°éFcls°T.%“%‘fsm91Au,3:anouisn.6.ADJUSYMOITOFTHECASTNCY0WIDESHALLKACE?PI.I91EDI'MAEOGQNATIGIG’IEUCKSANDMGETAR$1:UttD(S9<.ALLES????)YOGRLATEARUNNNG“E"‘o‘.3“.lé.i“§.‘E=‘L~.“€.’l”..°2“».2l‘;8.i’3§‘ua2‘%...'11‘“é3iu?'.’c*'2°‘.s‘§;t”‘ié‘Pfos31£.’§‘%é"“''-*.."e'.:.°£_.....*";°:’:..I"°=..,.....~".;":'.F':........,,°"=*:.:r:.r.::.-::::'.~:'°:~..seI‘-*...*=..-..:4WEmes.PIPE13;qgp?g?ispayA‘‘_g'1"“.{-94$1‘;":7.C<N?[EIIUl§ml‘0‘£lANN()|.ESHALLKMADEUSRGBFKKJAPVUW.K844-SALBWTSORmung!‘GASSam’H”"mmW:wenomm‘ii.INimnireovinAEAS.uuwazssiuiu.IzxmooAumiuuuor5'mouwuuuuorii:.“.i‘.‘v:‘.?"..m"‘”““oS%‘;a“m'§$l.3¢:‘?u‘.'i1”’f£c%'£‘s‘1‘o‘?.‘.i‘%‘i‘?‘fJic““”°”"“’"““‘°“|—‘.m«,0INCOMPLIANCEWITHCITYOFRENTONSTANDARDS"9PU‘B.LlCIDRKS‘mu_J'ITAHDAIBIAIIITARVunmouQ''°'‘‘'‘'-'-‘-‘'‘°‘’‘'ronIs’Ii:riEA:vD|s';GwEns..-'“mm”3mm“2°“I“Fm”FORSANITAKVSEWERMAIN_L.g'“‘—NOTAPPROOFFEENGINEERS"""'*"‘ICITYOF559HOQUIAMsewenEXTENSION“13932SOUTHEAST15911-1PLACE"°'3l.orra.as.IRENTONTUSCANYCONSTRUCTION,LLCRENTON,WASHINGTON98058‘=~-~=_MJWASTEWATERDETAILS&NOTES........PH0NE=425-260-3412‘wetIPiEFri37auiiding/PublicWorksDept.559HOQUIAMAVENUENECONTACEDARREI-L°FF“3'*’-E-No.REVISIONavoneAPPR-wwe--avRENTON,WASHINGTON-=r=2~12AGENDA ITEM #3. a) DEPARTMENTOFCOMMUNITY&ECONOMICDEVELOPMENTWehavereviewedthelatecomerapplicationpackageforthe559HoquiamAvenueNEwastewaterextensionthatwassubmittedbyTuscanyConstructionandfindthatitisacompleteapplication.Afterreviewingtheengineeringplansandtheestimatedcostamount,staffbelievesthatthecostmentionedintheapplicationisreasonable.PleaseplacethisrequestforaLatecomeronCouncil’sagenda.PleasealsoaddthefollowingDepartmentProjectNumbertotheCityClerkcardfileindexinginformationPR17000257.CITYOFRENTONNOV202017RECEIVEDCVTYCLERK’SOFFICEMEM0RANDUMDATE:November20,2017TO:JasonSeth,CityClerkCC:DaveChristensen,WastewaterUtilityEngineeringManagerFROM:RohiniNair,CivilEngineerIll,DevelopmentEngineeringSUBJECT:LatecomerApplication—TuscanyConstruction,LLC—LA-17-003Thankyou.AGENDA ITEM #3. a) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:December 7, 2017 TO:Armondo Pavone, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:C.E. “Chip” Vincent, CED Administrator STAFF CONTACT:Rohini Nair, Civil Engineer III x7298 SUBJECT:REQUEST OF LATECOMER AGREEMENT FROM TUSCANY CONSTRUCTION LLC FOR WASTEWATER MAIN EXTENSION ON HOQUIAM AVE NE FOR SINGLE FAMILY HOUSE AT 559 HOQUIAM AVE NE. ISSUE: Should City Council grant a request for a latecomer agreement from Tuscany Construction, LLC for the installation of approximately 192 feet of sewer main related to the single family project at 559 Hoquiam Ave NE, located along Hoquiam Ave NE to the north of NE 5th Place? RECOMMENDATION: Grant the applicant’s request for a latecomer agreement and give preliminary approval for a latecomer agreement by Council upon completion of the construction and determination of actual costs. BACKGROUND SUMMARY: On November 16, 2017, Tuscany Construction, LLC submitted an application for a Latecomer Agreement Request (File No. LA-17-003) related to the extension of a wastewater main for a single family project located at 559 Hoquiam Ave NE, located along Hoquiam Ave NE to the north of NE 5th Place. City Code and development regulations require the developer to extend approximately 192 feet of 8-inch sewer main to serve the development. Currently, there is no existing sewer main on the site frontage. The existing sewer main ends approximately 120 feet south of the site on Hoquiam Ave NE. City Code (Section 9-5) allows private developers and property owners to apply for a latecomer agreement for the reimbursement of a portion of their original utility construction costs when it is deemed that the improvements can benefit adjacent properties. The costs or “assessments” are equitably spread on a pro rata share to the benefiting properties. AGENDA ITEM #3. b) Armondo Pavone, Council President Page 2 of 2 December 7, 2017 The applicant has submitted an estimated cost of $103,520.04 for the design and construction of approximately 192 feet of 8-inch sewer main, one (1) sewer manhole, and four (4) sewer stubs. The City Public Works Department, Wastewater Utility Division has verified the submitted cost and related information and determined that the submitted cost is within an acceptable range based on similar projects. The recommended method of cost distribution for this latecomer application is based on the number of sewer connections from the proposed sewer main extension. Based on the four (4) maximum sewer connections, the estimated cost per connection is approximately $25,880.01. The assessment will be triggered when the properties within the latecomer boundary connect with the sewer system. The application also contains all documents required by City Code including the legal description of the applicant’s property and of benefiting properties, a vicinity map, estimated cost of the improvements, engineering plans, payment of the processing fee, and proposed method of assessment and pro rata share of assessment to the individual benefiting properties. AGENDA ITEM #3. b)