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AGENDA
Utilities Committee Regular Meeting
4:00 PM - Thursday, June 28, 2018
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. Lift Station and Force Main Rehabilitation Amendment
a) AB - 2164 Utility Systems Division recommends executing Amendment No. 2 to CAG-17-
050, With RH2 Engineers, Inc, in the amount of $332,000, for final design and services
during bidding for the Lift Station and Force Main Rehabilitation Group 1 Facilities project.
2. Emerging Issues in Utilities
AB - 2164
City Council Regular Meeting - 25 Jun 2018
SUBJECT/TITLE: Amendment No. 2 to CAG-17-050 with RH2 Engineers, Inc. for the Lift
Station and Force Main Rehabilitation Group 1 Facilities
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Dave Christensen, Wastewater Utility Engineering Manager
EXT.: 7212
FISCAL IMPACT SUMMARY:
Funding for Amendment No. 2 to CAG-17-050 with RH2 Engineers, Inc. for $332,000 is available from the
approved 2018 Wastewater Utility Capital Improvement Program budget for the Lift Station Rehabilitation
Project (426.465516). There is sufficient funding in the budget to cover this amendment and the proposed
construction project associated with this amendment.
SUMMARY OF ACTION:
The Wastewater Utility owns and operates 20 sewer lift stations. Of those 20 stations, 16 have been identified
as needing improvements over the next five years. The Group 1 facilities includes nine of those stations, with
improvements varying from telemetry upgrades and adding emergency power generators to full replacement
of the pumps and motor control systems. Also incorporated into this project are telemetry panel
replacements for two of the Storm Water Lift Stations.
This project is broken into two phases, Phase 1 covers minor improvements for some of the stations, and
Phase 2 covers the more complex improvements needed. The original agreement covered the initial analysis
for the Group 1 facilities, identifying the necessary improvements for each station, and providing preliminary
design for each facility. This amendment covers final design and services during bidding for the facilities.
EXHIBITS:
A. Amendment No. 2
STAFF RECOMMENDATION:
Execute Amendment No. 2 to CAG-17-050 with RH2 Engineers, Inc. for $332,000 for the Lift Station and Force
Main Rehabilitation Group 1 Facilities for final design and services during bidding.
AGENDA ITEM #1. a)
3%
AMENDMENTNO.2 TO AGREEMENTFOR LIFTSTATION AND
FORCEMAIN REHABILITATIONGROUP 1 FACILITIESCAG-17-050
THIS AMENDMENT,dated June 11,2018,is by and between the City of Renton (the ”City”),a
Washington municipal corporation,and RH2 Engineering,Inc.(”Consultant”),a Washington
corporation.The City and the Consultant are referred to collectively in this Amendment as the
”Parties.”Once fully executed by the Parties,this Amendment is effective as of the last date
signed by both parties.
Whereas,the City engaged the services of the Consultant under Agreement CAG-17-050,dated
March 20,2017,to provide necessary services for the LiftStation and Force Main Rehabilitation
Group 1 Facilities (referred to herein as the "Agreement”);
Whereas,the Parties wish to amend the Agreement to change the scope of work,change the
time of performance,and change the compensation in order to complete the design for the
Group 1 facilities and provide services during construction.
NOW THEREFORE,It is mutually agreed upon that CAG-17-050 is amended as follows:
1.Scope of Work:Section 1,Scope of Work,is amended to add work as specified in Exhibit
A-2,which is attached and incorporated herein.
2.Time of Performance:Section 3,Time of Performance,is amended pursuant to the
schedule(s)set forth in Exhibit B-2.AllWork shall be performed by no later than May
31,2019.
3.Compensation:Section 4,Compensation,is amended so that the maximum amount of
compensation payable to Consultant is increased from $203,450 to $535,450,plus any
applicable state and local sales taxes.The additional compensation shall be paid based
upon Work actually performed according to the rate(s)or amounts specified in Exhibit
C-2 of the agreement,which is attached and incorporated herein.
4.Allterms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
AGENDA ITEM #1. a)
IN WITNESSWHEREOF,the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITYOF RENTON CONSULTANT
By:By:
Denis Law Tony V.Pardi
Mayor President
Date Date
Attest
Jason A.Seth
City Clerk
Approved as to Legal Form
Shane Moloney
Renton City Attorney
Contract Template Updated 12/29/2017
PAGE2 or 2
AGENDA ITEM #1. a)
5%
AMENDMENTNO.2 TO AGREEMENT FOR LIFTSTATION AND
FORCEMAIN REHABILITATIONGROUP 1 FACILITIESCAG-17-050
THIS AMENDMENT,dated June 11,2018,is by and between the City of Renton (the ”City”),a
Washington municipal corporation,and RH2 Engineering,Inc.("Consultant”),a Washington
corporation.The City and the Consultant are referred to collectively in this Amendment as the
”Parties.”Once fully executed by the Parties,this Amendment is effective as of the last date
signed by both parties.
Whereas,the City engaged the services of the Consultant under Agreement CAG-17-050,dated
March 20,2017,to provide necessary services for the LiftStation and Force Main Rehabilitation
Group 1 Facilities (referred to herein as the ”Agreement”);
Whereas,the Parties wish to amend the Agreement to change the scope of work,change the
time of performance,and change the compensation in order to complete the design for the
Group 1 facilities and provide services during construction.
NOW THEREFORE,It is mutually agreed upon that CAG-17-050 is amended as follows:
1.Scope of Work:Section 1,Scope of Work,is amended to add work as specified in Exhibit
A-2,which is attached and incorporated herein.
2.Time of Performance:Section 3,Time of Performance,is amended pursuant to the
schedu|e(s)set forth in Exhibit B-2.All Work shall be performed by no later than May
31,2019.
3.Compensation:Section 4,Compensation,is amended so that the maximum amount of
compensation payable to Consultant is increased from $203,450 to $535,450,plus any
applicable state and local sales taxes.The additional compensation shall be paid based
upon Work actually performed according to the rate(s)or amounts specified in Exhibit
C-2 of the agreement,which is attached and incorporated herein.
4.All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
AGENDA ITEM #1. a)
EXHIBITA-2
Scope of Work
Amendment No.2 to CAG-17-050
City of Renton
Lift Station and Force Main Rehabilitation Group 1 Facilities
Final Design of Rehabilitation Improvements and Services During Bidding
May 2018
Background
The following Scope of Work includes the final design and services during bidding for the improvements
identified in the predesign study for the ten (10)wastewater lift stations and associated force mains in
Group 1.
The City of Renton (City)decided to divide the project into two phases.Phase A willinclude the Airport,East
Valley,Lind,Misty Cove,Piper's Bluff,Shy Creek and Stonegate lift stations.In addition to the liftstation work,
Phase A shall also include replacement of the City's existing trailer—mounted portable standby generator.
Phase B willinclude the Baxter,Cottonwood,and Devil's Elbow lift stations.Each phase will be designed and
bid separately.
Additionally,the following Scope of Work includes both telemetry panel installation design and services during
construction for the 2018 Sewer and Telemetry Upgrades project,which includes fabrication and delivery of
four (4)wastewater lift station control panels and two (2)stormwater lift station control panels.The
installation design for two (2)of the wastewater control panels will be incorporated into the East Valley and
Cottonwood upgrade projects.The installation design for the two (2)stormwater control panels that are
allocated to the Rainier and Oakesdale lift stations will be done as part of the Phase A Lift Station
improvements.
Phase A LiftStations
At the completion of the preliminary design phase of the project,the Phase A lift stations design plans are
approximately 60—percent complete.The tasks below outline the remaining tasks that are needed to bid the
Phase A liftstations improvements.
Assumptions:
0 Permitting is not anticipated for the Phase A LiftStations Improvements.Allwork associated with the
improvements is classifiedunder liftstation maintenance.
Task 9 —Final Design Plans for Phase A Lift Station Rehabilitation Improvements
Objective:Prepare bid—readydesign plans for the proposed rehabilitation improvements at the Phase A lift
stations.
Approach:
9.1 Advance design plans from 60—percent to 90-percent,including incorporating review comments from
the City into the design plans and additional details for 90-percent design plans.Update engineer's
construction cost estimate based on the 90-percent design plans.
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AGENDA ITEM #1. a)
City of Renton Amendment No.2
LiftStation and Force Main Rehabilitation Group 1 Facilities ExhibitA-2
Final Design of Rehabilitation Improvements and Services During Bidding Scope of Work
9.2
9.3
9.4
Submit the 90—percent design plans and engineer's construction cost estimate to the City for review,
consisting of one (1)electronic copy in PDFand two (2)half-size drawing sets.Attend one (1)review
meeting with the City.
Conduct an in—housequality assurance/quality control (QA/QC)review of the plans.Based on review
comments,prepare final plans and details (advance from 90—percent complete to 100—percent
complete).Update engineer's construction cost estimate based on the final design plans.
Submit the final design plans and cost estimate to City for review,consisting of one (1)electronic copy
in PDF.
Provided by the City:
Attendance at 90—percent review meeting.
Review comments for the 90—percent and final design plans sets.
RH2 Deliverablesz
Attendance at 90—percent review meeting.
90—percent review plans and engineer's construction cost estimate in electronic format (PDF).
Two (2)half-size (11-inch by 17-inch)copies of 90—percent review plans.
Final plans and engineer's construction cost estimate in electronic format (PDF).
Task 10 —Stormwater Lift Station Telemetry Panel Installation Design
Objective:Prepare bid-ready design plans for the proposed telemetry panel installation design at the Rainier
and Oakesdale lift stations for inclusion in the Phase A lift station bid set.
Approach:
10.1 Prepare Rainier and Oakesdale Lift Stations Telemetry Replacement Electrical Plans —Prepare
electrical plans for the installation of the telemetry panels at the pump stations.
10.2 Incorporate the Rainier and Oakesdale lift stations stormwater telemetry replacement electrical work
into the Phase A lift station technical specifications.
10.3 Submit the 90—percent design plans and engineer's construction cost estimate to the City for review,
consisting of one (1)electronic copy in PDF and two (2)half-size drawing sets.Attend one (1)review
meeting with the City.
10.4 Conduct an in—houseQA/QCreview of the plans.Based on review comments,prepare final plans and
details (advance from 90—percent complete to 100—percent complete).Update engineer's
construction cost estimate based on the final design plans.
10.5 Submit the final design plans and cost estimate to City for review,consisting of one (1)electronic copy
in PDF.
Provided by the City:
5/22/20186:13 AM
Attendance at 90—percent review meeting.
Review comments for the 90—percent and final design plans sets.
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AGENDA ITEM #1. a)
City of Renton Amendment No.2
LiftStation and Force Main Rehabilitation Group 1 Facilities Exhibit A-2
Final Design of Rehabilitation Improvements and Services During Bidding Scope of Work
RH2 Deliverables:
0 Attendance at 90—percent review meeting.
-90—percent review plans and engineer's construction cost estimate in electronic format (PDF).
0 Two (2)ha|f—size (11—inchby 17-inch)copies of 90—percent review plans.
0 Finalplans and engineer's construction cost estimate in electronic format (PDF).
Task 11 —Specifications for Phase A Lift Station Rehabilitation Improvements
Objective:Prepare general and technical specifications for the proposed rehabilitation improvements at the
Phase A lift stations.
Approach:
11.1 Prepare technical specifications based on RH2'stechnical specifications and tailored for this project.
11.2 Coordinate with the City to update the City's standard specifications and general conditions as
warranted for this project.Submit to the City with 90—percent complete plans for review and
comment.
11.3 Conduct an in—houseQA/QCreview of the specifications.Based on review comments,prepare final
specifications (advance from 90—percent complete to 100-percent complete).
Provided by the City:
0 City's standard specifications and general conditions.
0 Review and comment on technical and general specifications at 90—percent complete.
RH2 Deliverables:
0 One (1)electronic set (PDF)of technical and general specifications at 90—percent design milestone.
0 One (1)electronic set (PDF)of final technical and general specifications.
Task 12 —Services During Bidding and Award
Objective:Provide engineering services during the bidding phase of the project.
Approach:
12.1 Prepare a bid advertisement and coordinate the timing and placement with the City.The City will
submit the advertisement to the appropriate publications.
12.2 Produce electronic and hard copy sets of the plans and specifications.The City will produce the bid
document sets as needed for bidding the project.
12.3 Respond to questions from bidders,and revise construction plans,technical specifications,or
construction contract conditions during the bidding process,if requested.This may include the
preparation and issuance ofup to one (1)addendum.
12.4 Assist the City with the evaluation of the qualifications and references for the apparent low bidder.
Prepare recommendation of bid award letter.It is assumed that the City will handle bid award and
construction contract execution.
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AGENDA ITEM #1. a)
City of Renton Amendment No.2
LiftStation and Force Main Rehabilitation Group 1 Facilities Exhibit A-2
Final Design of Rehabilitation Improvements and Services During Bidding Scope of Work
12.5 Prepare construction plan sets and specifications for the pre-construction meeting.Produce PDF
version of documents.
Provided by the City:
Management of and payment for the Builder's Exchange online bidding process.
Distribution of bid documents and maintenance of the plan holder's list,if applicable.
Issuance of addendum,if any,to all construction contract document holders.
Bidopening attendance and tabulation of received bids.
Bidaward and construction contract execution.
RH2 Deliverables:
Bid plan and specifications sets:one (1)electronic set (PDF)and four (4)11-inch by 17-inch hard
copies;one (1)set for City use and bidding purposes;and three (3)sets for RH2’sfile and staff use
during bidding.
Phone assistance to vendors and bidders during the bidding phase.
One (1)addendum in electronic format (PDF),if needed.
Reference check of lowest bidder.
Preparation of recommendation of bid award letter in electronic format (PDF).
Construction plans sets and specifications:one (1)electronic set (PDF),four (4)ful|—size plan sets,and
seven (7)half—sizeplan sets;two (2)fu||—size and four (4)half—sizesets for contractor;two (2)ful|—size
and two (2)half—sizesets for City;and one (1)half—sizeset for RH2file and staff use.
Phase B Lift Stations
Task 13 —Geologic Exploration,Survey,and Hydraulic Analysis
Objective:Perform a geologic exploration and obtain a survey for select lift station sites.Perform additional
hydraulic analysis for the Cottonwood LiftStation.
Approach:
13.1
5/22/20186:13 AM
Review available geologic and geotechnical reports,and groundwater information.Perform a
geotechnical investigation to observe,characterize,and document earth and groundwater conditions
of the sites.Identify potential geologic hazards and recommendations to mitigate the identified
geologic risks,identify potential risk for soil contamination and recommendations to mitigate possible
soil contamination at the Baxter Lift Station,and provide recommendations for design and
construction.RH2 will subcontract with a boring subcontractor and an excavation subcontractor to
perform the boring and test pits,respectively.
13.1.1 Baxter LiftStation:Observe excavation of four (4)test pits (no more than 15 feet deep)to
investigate soil and groundwater conditions,and identify the location and characteristics of
materials around the force main casing.Coordinate test pits with the U.S.Environmental
Protection Agency (EPA).Collect one (1)representative soil sample from each test pit for
laboratory analysis of semi—vo|atile organic compounds and petroleum hydrocarbons.
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AGENDA ITEM #1. a)
City of Renton Amendment No.2
LiftStation and Force Main Rehabilitation Group 1 Facilities Exhibit A-2
Final Design of Rehabilitation Improvements and Services During Bidding Scope of Work
13.2
13.3
13.4
13.5
13.1.2 Cottonwood LiftStation:Observe excavation of two (2)test pits (no more than 10 feet deep)
to investigate soil and groundwater conditions,and identify the location and characteristics
of existing native materials.
13.1.3 Devil's Elbow LiftStation Access Road:Observe excavation over one (1)day of four (4)to eight
(8)test pits on the NE 27th Street access road (no more than 10 feet deep)to investigate soil
and groundwater conditions,and identify the location and characteristics of existing native
materials.Observe soil borings over one (1)day on the access road (no more than 40 feet
deep)to investigate soil and groundwater conditions,and identify the location and
characteristics of existing native materials,if deemed necessary based on the findings from
the test pits.
Prepare a geologic engineering report that will include a summary of geological conditions and
provide recommendations for the mitigation of contaminated soil.The geologic engineering report
will include a figure showing exploration locations,photographs,and logs from each test pit (and soil
boring)performed.
Describe survey work to be completed,including the survey limitsand requirements.Subcontract with
and schedule the survey work in coordination with other activities.Review the survey once complete
for Cottonwood LiftStation,Baxter LiftStation,and the Devil's Elbow LiftStation access road.
Coordinate surveyor preparation of the legal description and plan for easement/property acquisition
of Ramac,|nc.,property for the Cottonwood LiftStation.
Perform hydraulic calculations and drawdown tests,and recommend pumps for the Cottonwood Lift
Station.It is assumed that the City of Renton (City)will facilitate the installation of a tap on the lift
station force main.RH2 will install a pressure logger to record static and operating pressure readings.
Assumptions:
5/22/20186:13 AM
RH2 will rely upon the accuracy and completeness ofany information,data,and materials generated
or produced by the City or others in relation to this Scope ofWork.
Iffieldinvestigations reveal unanticipated geologic or hydrogeologic conditions that could have a
significant impact on the design or construction ofthe liftstation and road reconstruction,additional
exploration,such as deeper soil borings,and authorization may be necessary.One-call utility locates
will be marked in the fieldand called in by boring and excavation subcontractor.RH2 willrely on the
fieldmarkings’accuracy near test pits and soil borings.A soil laboratory willbe subcontracted by the
RH2 to provide grain—size analysis of representative soil samples.An analytical laboratory will be
subcontracted by RH2 to provide chemical analysis ofrepresentative soil samples fromthe Baxter Lift
Station test pits.
It is assumed that no soil contaminants,in particular,dense non—aqueous phase liquid (DNAPL),will
be foundwhile excavating the test pits for the Baxter LiftStation.lfDNAPLor other hydrocarbon-based
contamination is suspected or observed while excavating the test pits for the Baxter LiftStation,work
associated with furthersite exploration and additional coordination with the EPA will be mutually
negotiated via an amendment.
It is assumed that surveying will be subcontracted by RH2 to a professional land surveyor (PLS)to
provide horizontal and vertical survey control and topographical information,including surface
S
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AGENDA ITEM #1. a)
City of Renton Amendment No.2
LiftStation and Force Main Rehabilitation Group 1 Facilities Exhibit A-2
Final Design of Rehabilitation Improvements and Services During Bidding Scope of Work
features,underground utilities,roadway and utility alignments,rights—of—way(ROW),and property
lines.
0 It is assumed that the City is taking the lead on property/easement negotiations with the property
owner forthe Cottonwood LiftStation.
Provided by City:
0 Available geotechnical,environmental,and construction reports related to the existing Cottonwood
LiftStation,Baxter LiftStation force main,and Devil's Elbow LiftStation access road.
RH2 Deliverables:
0 Geologic engineering report for the Baxter Lift Station force main replacement,Cottonwood Lift
Station,and Devil's Elbow Lift Station access road and drainage improvements.One (1)electronic
copy (PDF)and one (1)hard copy of the geologic engineering report will be provided for City use.
0 Topographic land survey of the existing lift station site and surrounding area as needed for the
proposed Cottonwood LiftStation improvements.
0 Topographic land survey along the existing force main and surrounding area as needed for the
proposed Baxter LiftStation force main replacement.
0 Topographic land survey of the existing Devil's Elbow LiftStation access road and surrounding area as
needed for the proposed access road and drainage improvements for the Devil's Elbow LiftStation.
Task 14 —Final Design Plans for Phase B LiftStation Rehabilitation Improvements
Objective:Prepare bid—ready design plans for the proposed rehabilitation improvements at the Phase B lift
stations.
Approach:
14.1 Prepare 60—percent design plans and preliminary cost estimate for this project.Submit the 60—percent
design plans and cost estimate to the City for review consisting of one (1)electronic copy in PDF.
Attend one (1)review meeting with the City.
14.2 Advance design plans from 60—percent to 90—percent,including incorporating review comments from
the City into the design plans and additional details for 90—percent design plans.Update engineer's
construction cost estimate based on the 90—percent design plans.
14.3 Submit the 90—percent design plans and engineer's construction cost estimate to City for review,
consisting of one (1)electronic copy in PDF and two (2)half-size drawing sets.Attend one (1)review
meeting with the City.
14.4 Conduct an in—houseQA/QCreview of the plans.Based on review comments,prepare final plans and
details (advance from 90—percent complete to 100—percent complete).Update engineer's
construction cost estimate based on the final design plans.
14.5 Submit the final design plans and cost estimate to City for review consisting of one (1)electronic copy
in PDF.
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AGENDA ITEM #1. a)
City of Renton Amendment No.2
LiftStation and Force Main Rehabilitation Group 1 Facilities ExhibitA-2
Final Design of Rehabilitation Improvements and Services During Bidding Scope of Work
Assumptions:
0 Cottonwood L/ftStation:
0 It is assumed that a landscape plan prepared by a licensed landscape architect (ASLA)willnot
be required;
o It is assumed that the existing wet well willcontinue to be used for the proposed liftstation;
and
o It is assumed that the electrical and control panel will be housed in a concrete masonry unit
(CMU)building similar to the City's other liftstation electrical buildings.
Provided by the City:
0 Attendance at 60-and 90—percent review meetings.
0 Review comments for the 60-and 90—percent,and final design plans sets.
RH2 Deliverables:
0 Attendance at 60-and 90—percent review meetings.
0 60—percent review plans and preliminary cost estimate in electronic format (PDF).
0 90-percent review plans and engineer's construction cost estimate in electronic format (PDF).
0 Two (2)ha|f—size (11-inch by 17-inch)copies of 90—percent review plans.
0 Final plans and engineer's construction cost estimate in electronic format (PDF).
Task 15 —Specifications for Phase B Lift Station Rehabilitation Improvements
Objective:Prepare general and technical specifications for the proposed rehabilitation improvements at the
Phase B lift stations.
Approach:
15.1 Prepare technical specifications based on RH2’stechnical specifications and tailored for this project.
Submit to the City with 60—percent complete plans for review and comment.
15.2 Coordinate with the City to update the City's standard specifications and general conditions as
warranted for this project.Incorporate City's comments on the 60—percent technical specifications
and advance to 90—percent complete.Submit to the City with 90—percent complete plans for review
and comment.
15.3 Conduct an in—houseQA/QCreview of the specifications.Based on review comments,prepare final
specifications (advance from 90-percent complete to 100—percent complete).
Provided by the City:
0 City's standard specifications and general conditions.
0 Review and comment on technical and general specifications at 60-and 90-percent complete.
RH2 Deliverables:
0 One (1)electronic set (PDF)of technical specifications at 60—percent design milestone.
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AGENDA ITEM #1. a)
City of Renton Amendment No.2
LiftStation and Force Main Rehabilitation Group 1 Facilities Exhibit A-2
Final Design of Rehabilitation Improvements and Services During Bidding Scope of Work
One (1)electronic set (PDF)of technical and general specifications at 90-percent design milestone.
One (1)electronic set (PDF)of final technical and general specifications.
Task 16 —Permitting for Phase B LiftStation Rehabilitation Improvements
Objective:Provide permitting assistance to the City to construct the proposed rehabilitation improvements
at the Phase B lift stations.Assist the City in the preparation of permit applications for the improvements;
assist the City in the submittal of finalized permit applications;and facilitate City reviews/approvals,as
requested.It is anticipated that approved permit applications will be incorporated into bidding and
construction contract documents,as needed.
Approach:
16.1
16.2
16.3
16.4
16.5
16.6
16.7
16.8
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Coordinate with the City regarding planned project improvements,pre—application meeting needs,
and anticipated permits forthe Phase B lift station improvements.Attend the pre-application meeting
with the City,as desired.
Provide technical information to the City for preparation of the State Environmental PolicyAct (SEPA)
Checklist.It is assumed the City will prepare one (1)SEPA Checklist to address the liftstation
rehabilitation improvements requiring SEPA review.
Provide technical information to the City for preparation of the Shoreline Substantial Development
Permit (SSDP)for the Cottonwood Lift Station improvements.It is assumed that a SSDP will be
required,rather than a Shoreline Exemption.If allowed by the City's Planning Department,it is
assumed that an amendment to the existing SSDP,rather than a new SSDP application,will be
prepared.The City willprepare and submit all shoreline permit application materials.RH2 willprepare
supporting documents as needed.If the City would prefer that RH2 prepare and submit shoreline
permit materials,it willbe addressed through an amendment to this Scope ofWork.
Provide technical information to the City for preparation of a Grading Permit application and
supporting documents for the Devil's Elbow Lift Station access road improvements,which are
anticipated to involve earthwork above the thresholds for drainage review under the City's Surface
Water Design Manual.
Provide technical information to the City for preparation of a CivilConstruction Permit application and
supporting documents,if required,for the Devil's Elbow and Cottonwood lift stations improvements.
The necessity ofobtaining this permit willbe confirmedat the pre—application meeting.Ifthis permit
is not required,time willnot be expended on this task.
Provide technical information to the City for preparation of a Commercial Building Permit application
for the Cottonwood LiftStation improvements.It is assumed that a building permit will be necessary
for any retaining wall improvements over 4 feet high.Ifthe proposed retaining wall is omitted and/or
heights are retained below 4 feet,the need for this permit should be absolved.Ifthis permit is not
required,time willnot be expended on this task.Note,proposed electrical building improvements are
anticipated to be designed below the size threshold triggering the need for a Building Permit.
Provide technical information to the City for preparation of a Right—of—Way(ROW)Use Permit
application for those lift stations involving work in the ROW.
Following permit submittals,coordinate with City staff to review applications and respond to requests
for additional information.
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AGENDA ITEM #1. a)
City of Renton Amendment No.2
LiftStation and Force Main Rehabilitation Group 1 Facilities Exhibit A-2
Final Design of Rehabilitation Improvements and Services During Bidding Scope of Work
Assumptions:
The project will require a pre—application meeting through the City's Planning Department.Up to
two (2)RH2 staffwillbe available to attend the pre—applicationmeeting,as desired by City staff.Ifthe
pre—applicationmeeting can be waived,a portion ofsubtask 12.1 will not be expended.
The City willprepare the SEPA Checklist,utilizing technical informationprovided by RH2.The City will
coordinate the SEPA submittal,and the City's Planning Department willhandle the determination and
publication.Ifthe City would prefer that RH2 prepare and submit the SEPA Checklist,an amendment
to this Scope ofWork willbe prepared.
It is assumed that no additional permits will be needed for work adjacent to a Superfund site.If
additional permits are required,an amendment to this Scope ofWork willbe prepared.
Except for the Devil's E/bow LiftStation improvements,no more than 2,000 square feet (sf)ofnew,
replaced,or new plus replaced impervious surface,or 7,000 sfof/and disturbing activity,willbe added
at each project site.Therefore,the liftstation improvements willnot be subject to drainage review in
accordance with the 2017 Renton SurfaceWater Design Manual.Stormwater detention and water
quality treatment will not be required.Ifit is determined that the proposed improvements willmeet
the threshold,preparation ofa drainage report willbe addressed through an amendment to this Scope
ofWork.
Except forthe Cottonwood LiftStation improvements,the liftstation improvements willnot require a
building or demolition permit fromthe City.It is anticipated that project improvements willfit within
the exemptions for these permits and that City staff will coordinate with the City's Planning
Department on this element to receive exemption confirmation.
Besides SSDPpermitting forthe Cottonwood LiftStation improvements,it is anticipated that no other
land use permits will be required.
It is assumed that the work to repair the Devil's E/bow access road willnot trigger CriticalAreas review,
as this work willinvolve rehabilitation and occur within an existing developed and graded surface.
Theproject willdisturb less than 1 acre of/and and willnot require a Construction Stormwater General
Permit through the Washington State Department ofEcology.
Provided by the City:
Payment of all permit fees directly.
Attendance at the pre—applicationmeeting (if required).
Preparation of the SEPA environmental checklist,SSDP application and documentation,Grading
Permit,CivilConstruction Permit,Commercial BuildingPermit,and ROW Use Permit applications (RH2
will assist with supporting documents).
RH2 Deliverables:
5/22/20186:13 AM
Pre—applicationmeeting request application (if required),meeting attendance,and meeting minutes
in electronic format (PDF).
Technical information for the SEPA Checklist,SSDP,Grading,CivilConstruction,Commercial Building,
and ROW Use permits.
9
J:\Data\REN\117-037\Contract\AmendNo.2\AmendNo.2-EXHIBITA-2_SOW_Lift Station and FMRehab Group 1.docx
AGENDA ITEM #1. a)
City of Renton Amendment No.2
LiftStation and Force Main Rehabilitation Group 1 Facilities Exhibit A-2
Final Design of Rehabilitation Improvements and Services During Bidding Scope of Work
Records of correspondence and coordination with reviewing City staff in electronic format (PDF).
Task 17 —Services During Bidding and Award
Objective:Provide engineering services during the bidding phase of the project.
Approach:
17.1 Prepare a bid advertisement and coordinate the timing and placement with the City.The City will
submit the advertisement to the appropriate publications.
17.2 Produce electronic and hard copy sets of the plans and specifications.The City willproduce the bid
document sets as needed forbidding the project.
17.3 Respond to questions from bidders,and revise construction plans,technical specifications,or
construction contract conditions during the bidding process,if requested.This may include the
preparation and issuance ofup to one (1)addendum.
17.4 Assist the City with the evaluation of the qualifications and references for the apparent low bidder.
Prepare recommendation of bid award letter.It is assumed that the City willhandle bid award and
construction contract execution.
17.5 Prepare construction plan sets and specifications for the pre-construction meeting.Produce PDF
version of documents.
Provided by the City:
Management of and payment for the Builder's Exchange online bidding process.
Distribution of bid documents and maintenance of the plan holder's list,if applicable.
Issuance of addendum,if any,to all construction contract document holders.
Bidopening attendance and tabulation of received bids.
Bid award and construction contract execution.
RH2 Deliverables:
5/22/20186:13 AM
Bid plan and specifications sets:one (1)electronic set (PDF)and four (4)11-inch by 17-inch hard
copies;one (1)set for City use and bidding purposes,and three (3)sets for RH2’sfile and staff use
during bidding.
Phone assistance to vendors and bidders during the bidding phase.
One (1)addendum in electronic format (PDF),if needed.
Reference check of lowest bidder.
Preparation of recommendation of bid award letter in electronic format (PDF).
Construction plans sets and specifications:one (1)electronic set (PDF),four (4)full-size plan sets,and
seven (7)half—sizeplan sets;two (2)ful|—size and four (4)half—sizesets for contractor;two (2)full-size
and two (2)half—sizesets for City;and one (1)half—sizeset for RH2 file and staff use.
10
J:\Data\REN\117-037\Contract\AmendNo.2\AmendNo.2 ~EXHIBITA-2_SOW_Lift Station and FM Rehab Group 1.docx
AGENDA ITEM #1. a)
City of Renton Amendment No.2
LiftStation and Force Main Rehabilitation Group 1 Facilities Exhibit A-2
Final Design of Rehabilitation Improvements and Services During Bidding Scope of Work
Task 18 —Stormwater Pump Station Telemetry Services During Construction
Objective:Provide technical services during construction,as requested by the City,for the telemetry panel
replacement fabrication for the stormwater pump stations,including pre-construction meeting attendance,
submittal review,control panel factory witness testing,and other services to the level as described in this Task
and provided for in the Fee Estimate (Exhibit C-2).Should additional support be required,RH2 can prepare a
contract amendment to this Scope ofWorkforadditional services.
Approach:
18.1 Attend Pre-construction Meeting —Attend the pre-construction meeting to discuss technical sections
of the project documents and project requirements.Contractor documents requiring review by RH2
willbe submitted at the meeting forreview and comments.
18.2 Review Submittals/Shop Drawings —Review shop drawings and catalog submittals of those items
requested in the technical specifications.Provide a written response to the construction contractor
and the City accepting or rejecting each shop drawing and catalog submittal reviewed.
18.3 Provide Design Clarification and Respond to Requests for Information —Provide technical support by
responding to contractor's questions and requests for information (RF|s).
18.4 Attend and Witness Factory Testing of the Control Panels -Attend the factory testing of the control
panels at Quality Control Corporation's (QCC)shop in Lynnwood.Witness and assist with testing to
confirm that the control panels are functional and ready for delivery to the City.Controlpanelfactory
testing shall include two (2)site visits to QCC’sshop.One (1)for initial testing of the control panels
and another forfollow-up testing to confirmany issues identifiedat the initial testing have been
addressed.
18.5 Review Change Orders —Review contractor pricing of change orders and provide a written
recommendation to the City regarding the reasonableness of the cost.Upon City approval of the
change,significant drawing and/orspecification revisions required for change orders shall meet the
same criteria required for design,including submittal in electronic format,unless otherwise directed
by the City.Coordinate change orders with the City.
18.6 Prepare Construction Record Drawings —Review field records and revise project drawings to prepare
construction record drawings.
RH2 Deliverables:
0 Attendance at pre-construction meeting.
0 Written responses for shop drawings and submittals,RF|s,and change orders in electronic PDFformat.
0 Attendance at factory testing.
0 Construction record drawings in electronic PDF format.
Task 19 —Sewer LiftStation Telemetry Services During Construction
Objective:Provide technical services during construction,as requested by the City,for the telemetry panel
replacement fabrication for the sewer lift stations,including pre-construction meeting attendance,submittal
review,control panel factory witness testing,and other services to the level as described in this Task and
11
5/22/20186:13 AM J:\Data\REN\117-037\Contract\AmendNo.2\AmendNo.2-EXHIBITA-2_SOW_Lift Station and FMRehab Group 1.docx
AGENDA ITEM #1. a)
City of Renton
LiftStation and Force Main Rehabilitation Group 1 Facilities
Final Design of Rehabilitation Improvements and Services During Bidding
Amendment No.2
ExhibitA-2
Scope of Work
provided for in the Fee Estimate (Exhibit C-2).Should additional support be required,RH2 can prepare a
contract amendment to this Scope ofWork foradditional services.
Approach:
19.1
19.2
19.3
19.4
19.5
19.6
Attend Pre-construction Meeting —Attend the pre-construction meeting to discuss technical sections
of the project documents and project requirements.Contractor documents requiring review by RH2
willbe submitted at the meeting for review and comments.
Review Submittals/Shop Drawings —Review shop drawings and catalog submittals of those items
requested in the technical specifications.Provide a written response to the construction contractor
and the City accepting or rejecting each shop drawing and catalog submittal reviewed.
Provide Design Clarification and Respond to RF|s —Provide technical support by responding to
contractor's questions and RFls.
Attend and Witness Factory Testing of the Control Panels —Attend the factory testing of the control
panels at QCC’sshop in Lynnwood.Witness and assist with testing to confirm that the control panels
are functional and ready for delivery to the City.Control panel factory testing shall include two (2)site
visits to QCC’sshop.One (1)forinitial testing ofthe control panels and another forfo/low—uptesting
to confirmany issues identifiedat the initial testing have been addressed.
Review Change Orders —Review contractor pricing of change orders and provide a written
recommendation to the City regarding the reasonableness of the cost.Upon City approval of the
change,significant drawing and/orspecification revisions required for change orders shall meet the
same criteria required for design,including submittal in electronic format,unless otherwise directed
by the City.Coordinate change orders with the City.
Prepare Construction Record Drawings —Review field records and revise project drawings to prepare
construction record drawings.
RH2 Deliverablesz
5/22/20186:13 AM
Attendance at pre-construction meeting.
Written responses for shop drawings and submittals,RFls,and change orders in electronic PDFformat.
Attendance at factory testing.
Construction record drawings in electronic PDF format.
12
l:\Data\REN\117-037\Contract\AmendNo.2\AmendNo.2 ~EXHIBITA-2_SOW_LiftStation and FMRehab Group 1.docx
AGENDA ITEM #1. a)
Exhibit B-2:Time Schedule of Completion
City of Renton
Lift Station and Force Main Rehabilitation Group 1 Facilities
Final Design of Rehabilitation Improvements and Services During
Bidding
ANTICIPATED NOTICETO PROCEED DATE:June 1,2018
Anticipated
Task Completion
PHASE A LIFTSTATIONS
Task 9 —Final Design Plans for Phase A LiftStation Rehabilitation September 2018Improvements
Task 10 —Specifications for Phase A Lift Station Rehabilitation September 2018Improvements
Task 11 —Services During Bidding and Award October 2018
PHASEB LIFTSTATIONS
Task 12 —Geologic Exploration,Survey,and Hydraulic Analysis August 2018
Task 13.—FinalDesign Plans for Phase B LiftStation February 2019RehabilitationImprovements
Task 14 —Specifications for Phase B LiftStation Rehabilitation February 2019Improvements
Task 15 —Permitting for Phase B Lift Station Rehabilitation December 2018Improvements
Task 16 —Services During Bidding and Award March 2019
Task 17 —StormwaterPumpStation Telemetry Services During August 2018Construction
Task 18 —Sewer Pump Station Telemetry Services During August 2018Construction
ANTICIPATED CONTRACTCOMPLETION DATE:May 2019
1
5/21/201810:35:00 AM J:\Data\REN\117-O37\Contract\AmendNo.2\AmendNo.2_EXH|BlTB—2_Comp|etionSchedu|e_Lift Station and FMRehab Group 1.docx
AGENDA ITEM #1. a)
EXHIBITC-2
Cityof Renton
Amendment No.2to CAG-17-050
LiftStation and Force Main Rehabilitation Group 1 Facilities
Final Design of Rehabilitation Improvements and Services During Bidding
Fee Estimate
PHASEALIFTSTATIONS
Task 9 Final Design Plansfor PhaseA LiftStation Rehabilitation Improvements I 240 5 39,596 5 -5 4,065 5 43,661
Task 10 Stormwater LiftStation Telemetry Panel Installation Design I 51 5 8,904 5 -5 800 5 9,704__I
Task 11 Speci?cations for Phase A LiftStation Rehabilitation Improvements I 32 I 5 14,394 5 5 493 5 14,887
Task 12 Services During Bidding and Award I 56 I5 8,884 5 -5 1,284 5 10,168
E 5 72-465 S -5 6.735 5 79.200
PHASEBLIFTSTATIONS
Task 13 Geologic Exploration,Survey,and Hydraulic Analysis 154 5 29,546 I 5 43,125 I5 676 5 73,347
Task 14 Final Design Plans for Phase BLiftStation Rehabilitation Improvements 650 5 108,362 5 -I5 9,592 5 117,954
Task 15 Speci?cations for Phase B LiftStation Rehabilitation Improvements 88 5 15,396 5 -I 5 465 5 15,861
Task 16 Perrnitting for Phase 3 LiftStation Rehabilitation Improvements 106 5 16,298 5 -I5 1,535 I5 17,833
Task 17 Services During Bidding and Award 74 5 11,350 5 -I5 1,456 _5 12,806
5 237.800
TELEMETRYSERVICESDURINGCONSTRUCTION
Task 18 Stormwater Pump Station Telemetry Services During Construction 36 $6,552 5 -5 719 I5 7,271
Task 19 Sewer LiftStation Telemetry Services During Constniction 38 5 6,978 I5 —5 751 I5 7,729
Subtotal Sewer LiftStation Telemetry Services During Construction Tasks 74 5 13,530 5 -5 1,470 5 15,000
AMENDMENTNO.2 PROJECTTOTAL 1579 5 266,947 $43,125 $21,923
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AGENDA ITEM #1. a)