Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda
AGENDA Utilities Committee Regular Meeting 3:30 PM - Thursday, October 11, 2018 Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way 1. Franchise Utilities Joint Use Trench a) AB - 2231 Community & Economic Development recommends adoption of a policy requiring development of joint conduit banks throughout the City, which will allow the City to place conduits in trenches to support critical emergency systems. 2. NE 16 St/Jefferson Ave Water Quality Grant a) AB - 2238 Utility Systems Division recommends approval of the Water Quality Grant Agreement WQC-2019-Renton-00067, with the Department of Ecology, to accept $2,075,095 in grant funds for the NE 16th St/Jefferson Ave NE Stormwater Green Connections project. The City's match is $608,365. 3. Utility Rates a) AB - 2243 Utility Systems Division recommends approval of the 2019-2020 proposed utility rates and fee increases. b) Presentation 4. Emerging Issues in Utilities AB - 2231 City Council Regular Meeting - 01 Oct 2018 SUBJECT/TITLE: Franchise Utilities Joint Use Trench RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Community & Economic Development STAFF CONTACT: Justin Johnson, Civil Engineer III EXT.: 7291 FISCAL IMPACT SUMMARY: N/A SUMMARY OF ACTION: In response to an increasing number of franchise permits being applied for to use our public rights-of-way, City staff recommends enacting a policy anticipated in the franchisees’ agreements with the City that requires franchisees to work together to develop joint conduit duct banks throughout the City. Such joint trenching will also allow the City to place conduits in the trenches to support our critical emergency systems. EXHIBITS: A. Resolution STAFF RECOMMENDATION: Adopt a policy requiring development of joint conduit duct banks throughout the City. AGENDA ITEM #1. a) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING A POLICY OF COOPERATION FOR THE USE OF JOINT USE FACILITIES, INCLUDING UTILITY TRENCHES, IN THE PUBLIC RIGHTS‐OF‐WAY AND CLARIFYING AREAS SUBJECT TO UNDERGROUNDING WITHIN FRANCHISE ORDINANCES. WHEREAS, the City has adopted laws and regulations prioritizing the undergrounding of utilities due to the multiple benefits that undergrounding provides; and WHEREAS, consistent with the City’s priority for undergrounding, the City’s franchise ordinances call for the undergrounding of facilities except in “areas where all existing facilities are located aboveground;” and WHEREAS, throughout the City, development and infrastructure buildout has increased the demand and need for undergrounded utilities to be located within the public right‐of‐way and decreased the space to accommodate such demand and need; and WHEREAS, in recognition of the increasing demand and need and the decreasing space for utilities located within the public right‐of‐way, the City’s franchise ordinances anticipate the use of joint use facilities, including joint use trenches; and WHEREAS, without the use of joint use facilities, including joint use trenches, the installation of utilities is inefficient causing increased costs for private development and the loss of space within the rights‐of‐way for public use; and WHEREAS, the use of joint use facilities, including joint use trenches, will also facilitate the City’s expansion, installation and support of our emergency systems throughout the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: AGENDA ITEM #1. a) RESOLUTION NO. _______ 2 SECTION I. The City Council hereby adopts as a policy of the City of Renton that any person or entity, including franchisees under franchise agreements entered into with the City, desiring or required to use any City right‐of‐way for the purpose of installing underground power or communication facilities shall cooperate with the City and with any other similar users of the City right‐of‐way to jointly use facilities, including utility trenches. Such joint use shall be as determined by the City, consistent with applicable laws and prudent utility practice. SECTION II. The City Council hereby adopts as a policy of the City of Renton that unless otherwise defined in a franchise agreement, for the purposes of determining when a utility project is located in an “area where all existing facilities are located aboveground,” an “area” shall mean a one (1) mile horizontal distance from all elements of the proposed project. PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2018. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of _______________________, 2018. ______________________________ Denis Law, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney 1783:9/18/18:scr AGENDA ITEM #1. a) AB - 2238 City Council Regular Meeting - 08 Oct 2018 SUBJECT/TITLE: Water Quality Grant Agreement WQC-2019-Renton-00067 with the Department of Ecology for the NE 16th Street/Jefferson Avenue NE Stormwater Green Connections Project RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Ron Straka, Surface Water Utility Engineering Manager EXT.: 7248 FISCAL IMPACT SUMMARY: The grant agreement provides $2,075,095 of grant funding into the proposed 2019 Surface Water Utility Capital Improvement Program budget for the NE 16th/Jefferson Avenue NE Stormwater Project (427.475508). The grant requires $608,365 of matching funds for a total grant agreement amount of $2,683,460. The proposed 2019-2020 Surface Water Utility Capital Improvement Program budget includes $625,000 to provide matching funds for the project. If the proposed budget is approved there will be sufficient funding in the project budget for the required matching funds. SUMMARY OF ACTION: NE 16th Street and Jefferson Avenue NE have been identified as “Green Connections” per the adopted Sunset Community Plan, Planned Action Environmental Impact Statement (Ordinance 5610) and Sunset Area Surface Water Master Plan (Ordinance 5611). These ordinances identify segments of residential streets to be transformed to improve pedestrian mobility, improve stormwater quality, reduce the quantity of stormwater runoff and create an inviting corridor to enhance the neighborhood. In order to implement the Sunset Area Surface Water Master Plan goals for these green connections the Surface Water Utility applied for a Department of Ecology Stormwater Quality Grant and was awarded $2,075,095 in grant funding. The NE 16th Street/Jefferson Avenue NE Stormwater Green Connections Project will also protect water quality in John’s Creek and May Creek through the installation of low impact development facilities such as pervious concrete sidewalks and bioretention facilities. The project will provide water quality treatment for existing city streets to reduce stormwater runoff pollutants and provide infiltration to reduce the quantity of runoff to streams. The grant provides funding for project permitting (SEPA), cultural resource review and Inadvertent Discovery Plan (IDP) preparation, completion of a project design report, development of construction plans and specifications and project construction. EXHIBITS: A. Agreement B. Vicinity Map STAFF RECOMMENDATION: Execute the Water Quality Grant Agreement WQC-2019-Renton-00067 with the Department of Ecology to accept $2,075,095 in grant funds for the NE 16th Street/Jefferson Avenue NE Stormwater Green Connections Project. AGENDA ITEM #2. a) Agreement No. WQC-2019-Renton-00067 WATER QUALITY COMBINED FINANCIAL ASSISTANCE 2019 AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF RENTON This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter referred to as “ECOLOGY,” and City of Renton, hereinafter referred to as the “RECIPIENT,” to carry out with the provided funds activities described herein. NE 16th - Jefferson Avenue NE Stormwater Green Connections Project GENERAL INFORMATION Project Title: Total Cost: Total Eligible Cost: Ecology Share: Recipient Share: The Effective Date of this Agreement is: The Expiration Date of this Agreement is no later than: Project Type: Project Short Description: This project will improve water quality in John’s and May creeks through the installation of low impact development facilities on NE 16th Street and Jefferson Avenue in the City of Renton. This project will provide treatment for total suspended solids (TSS) and oil (total petroleum hydrocarbons). Infiltration following treatment will decrease the amount of dissolved copper, dissolved zinc, and total phosphorus and will reduce flows to John’s and May creeks by increasing stormwater infiltration. Project Long Description: The RECIPIENT will install water quality treatment facilities and on-site flow reduction best management practices (BMPs), such as bioretention facilities and pervious sidewalks, on segments of the NE 16th Street and Jefferson Avenue NE. The streets are part of the Sunset Area Community, a single-family residence area. The existing roadways have informal concrete shoulders and no sidewalks. Curb, gutter, and a pervious concrete sidewalk will replace the existing pedestrian path and improve pedestrian safety. Existing street runoff will enter the new water quality treatment facilities along both sides of the street or alternating sides through curb-cuts. $2,683,460.00 $2,683,460.00 $2,075,095.00 $608,365.00 07/01/2018 06/30/2022 Stormwater Facility AGENDA ITEM #2. a) Page 2 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton The water quality treatment facilities will slow stormwater runoff and break down and remove pollutants, such as TSS, phosphorus, nitrogen, heavy metals, and hydrocarbons. A storm conveyance system will collect and convey street roadway runoff to and from the water quality treatment facilities. Furthermore, the improvements will increase conveyance capacity, reduce the likelihood of flooding, and reduce pollutants being discharged into John’s and May creeks, which are listed as Category 5 on the 303(d) list for fecal coliform bacteria, oxygen and temperature. John’s Creek has experienced five temporary summer closures to the public recreational swimming beaches between 2004 and 2014 due to high bacteria count. Beyond the grant’s Scope of Work, the project will also create a planter strip area between the street and sidewalk, which will allow for soil amendment in these areas, and the planting of native trees and green space to increase infiltration and evapotranspiration within the street right-of-way. The construction project will include installation of low impact development facilities to mitigate runoff from approximately two acres of pollution generating impervious surfaces. The constructed project will reduce pollutant loading to John’s Creek and Lake Washington, improve water quality, and help recharge the city’s groundwater. Overall Goal: This project will help protect and restore water quality in Washington by reducing stormwater impacts from existing infrastructure and development. Version 10/30/2015 AGENDA ITEM #2. a) Page 3 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton RECIPIENT INFORMATION Organization Name: Federal Tax ID: DUNS Number: Mailing Address: Physical Address: Contacts Organization Email: City of Renton 91-6001271 949697221 Renton City Hall, 5th Floor, 1055 South Grady Way Renton, WA 98057-3232 Renton City Hall, 5th Floor 1055 South Grady Way Renton, Washington 98057-3232 Jared McDonald Civil engineer III Renton City Hall, 5th Floor 1055 South Grady Way Renton, Washington 98057-3232 Email: jmcdonald@rentonwa.gov Phone: (425) 430-7248 Authorized Signatory Jared McDonald Civil engineer III Renton City Hall, 5th Floor 1055 South Grady Way Renton, Washington 98057-3232 Email: jmcdonald@rentonwa.gov Phone: (425) 430-7248 Billing Contact Project Manager Authorized Signatory Denis W Law Mayor 1055 S. Grady Way Renton, Washington 98057 Email: dlaw@rentonwa.gov Phone: (425) 430-6500 phintz@rentonwa.gov Version 10/30/2015 AGENDA ITEM #2. a) Page 4 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton Contacts Project Manager Financial Manager Technical Advisor Cleo Neculae 3190 - 160th Ave SE Bellevue, Washington 98008-5452 Email: cnec461@ecy.wa.gov Phone: (425) 649-7216 Frances Carver PO Box 47600 Olympia, Washington 98504-7600 Email: fcar461@ecy.wa.gov Phone: (360) 407-6564 Amanda Heye PO Box 47600 Olympia, Washington 98504-7600 Email: ahey461@ecy.wa.gov Phone: (360) 407-6457 ECOLOGY INFORMATION Mailing Address: Physical Address: Department of Ecology Water Quality PO BOX 47600 Olympia, WA 98504-7600 Water Quality 300 Desmond Drive SE Lacey, WA 98503 Version 10/30/2015 AGENDA ITEM #2. a) Page 5 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws, statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the RECIPIENT has read, understood, and accepts all requirements contained within this Agreement. This Agreement contains the entire understanding between the parties, and there are no other understandings or representations other than as set forth, or incorporated by reference, herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subject to the written approval of Ecology’s authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. IN WITNESS WHEREOF: the parties hereto, having read this Agreement in its entirety, including all attachments, do agree in each and every particular and have thus set their hands hereunto. Washington State Department of Ecology Water Quality Date Date City of Renton Heather R. Bartlett Mayor Denis W Law By:By: Template Approved to Form by Attorney General's Office Program Manager Version 10/30/2015 AGENDA ITEM #2. a) Page 6 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton Clerk Date Jason A. Seth Attorney Date Shane Moloney Version 10/30/2015 AGENDA ITEM #2. a) Page 7 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton SCOPE OF WORK Task Number:1 Task Cost: $25,000.00 Task Title:Project Administration/Management Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; and a recipient closeout report (including photos). B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement, contracting, and interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling project activities and assuring quality control. Every effort will be made to maintain effective communication with the RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY’s grant or loan administrative requirements. Task Expected Outcome: * Timely and complete submittal of requests for reimbursement, quarterly progress reports, and RECIPIENT closeout report. * Properly maintained project documentation Recipient Task Coordinator: Jared McDonald Deliverables Project Administration/Management Number Description Due Date 1.1 Quarterly Progress Reports 1.2 Recipient Closeout Report 1.3 Project Outcome Summary Report Version 10/30/2015 AGENDA ITEM #2. a) Page 8 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton SCOPE OF WORK Task Number:2 Task Cost: $415,000.00 Task Title:Design Plans and Specs, Environmental Review Task Description: The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance. A.The RECIPIENT will coordinate the preparation and submittal of State Environmental Policy Act (SEPA) documentation. B.The RECIPIENT is responsible for application of, receipt of, and compliance with all required local, state, tribal and federal permits, licenses, easements, or property rights necessary for the project. C.The RECIPIENT will comply with Executive Order (05-05) cultural resources review requirements. To initiate cultural resources review the RECIPIENT will: 1.Submit an ECOLOGY 05-05/106 Form, or a cultural resources survey or assessment completed by a licensed archaeologist to ECOLOGY. All submitted materials must conform to the Washington State Standards for Cultural Resource Reporting (DAHP February 2014). 2.Develop and submit an Inadvertent Discovery Plan (IDP) to ECOLOGY. The RECIPIENT will ensure that all contractors and subcontractors have a copy of the completed IDP prior to and while working on-site. An IDP template may be found on the ECOLOGY website. Ground disturbing work (including geotechnical investigations) completed prior to receiving written notice to proceed from ECOLOGY shall not be eligible for reimbursement. D.The RECIPIENT will develop a project Design Report. Projects must be designed in accordance with the Stormwater Management Manual for Eastern Washington, Stormwater Management Manual for Western Washington, or equivalent manual. Project must be reviewed and accepted in writing by ECOLOGY to be eligible for reimbursement. The RECIPIENT will submit one digital copy of the items listed below to ECOLOGY for review. Reduce design figures to 11x17 inches in size and ensure they are legible. 1.Design Report. For a complete list of required design report elements refer to the ECOLOGY website. The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology Design Report Acceptance Letter prior to proceeding to 90 Percent design. 2.90 Percent Design Package. At a minimum, this package must include 90 percent plans, specifications, engineer’s opinion of cost which includes a schedule of eligible costs, and project construction schedule. For current bid inserts and specifications refer to the ECOLOGY website. Version 10/30/2015 AGENDA ITEM #2. a) Page 9 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology 90 Percent Design Acceptance Letter prior to proceeding Final Design. 3.The RECIPIENT will submit a digital copy of the Final Bid Package to ECOLOGY for review and acceptance prior to advertising the project. The Final Bid Package includes: project plans, specifications, engineer’s opinion of cost including a schedule of eligible costs, and project construction schedule. Task Goal Statement: The RECIPIENT will complete all design, environmental review, and permitting tasks and respond to ECOLOGY comments in a timely manner. Task Expected Outcome: The project will meet the requirements set forth by the State Environmental Policy Act, cultural resource protection requirements, ECOLOGY water quality facility design standards, and all other applicable federal, state, and local laws and regulations. Version 10/30/2015 AGENDA ITEM #2. a) Page 10 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton Recipient Task Coordinator: Jared McDonald Deliverables Design Plans and Specs, Environmental Review Number Description Due Date 2.1 Copy of SEPA determination documentation. Upload to EAGL and notify ECOLOGY when upload is complete. 2.2 Submit ECOLOGY 05-05/106 Form and any supplemental cultural resources documentation including Cultural Resource surveys directly to the Ecology Project Manager. Upload the Final Determination Letter to EAGL. 2.3 Inadvertent Discovery Plan. Upload to EAGL and notify ECOLOGY when upload is complete. 2.4 Design Report. Upload to EAGL and notify ECOLOGY when upload is complete. 2.5 Responses to ECOLOGY Design Report comments. Upload to EAGL and notify ECOLOGY when upload is complete. 2.6 Ecology Design Report Acceptance Letter. Upload to EAGL and notify ECOLOGY when upload is complete. 2.7 90 Percent Design Package. Upload to EAGL and notify ECOLOGY when upload is complete. 2.8 Responses to ECOLOGY 90 Percent Design Plan comments. Upload to EAGL and notify ECOLOGY when upload is complete. 2.9 Ecology 90 Percent Design Acceptance Letter. Upload to EAGL and notify ECOLOGY when upload is complete. 2.10 List of permits acquired, and environmental review documents. Upload to EAGL and notify ECOLOGY when upload is complete. 2.11 Final Bid Package. Upload to EAGL and notify ECOLOGY when upload is complete. 2.12 Ecology Final Bid Package Acceptance Letter. Upload to EAGL and notify ECOLOGY when upload is complete. Version 10/30/2015 AGENDA ITEM #2. a) Page 11 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton SCOPE OF WORK Task Number:3 Task Cost: $93,460.00 Task Title:Construction Management Task Description: A.The RECIPIENT will provide construction oversight and management of the project. B.The RECIPIENT will submit a detailed construction quality assurance plan to ECOLOGY for review and acceptance before the start of construction. This plan must describe how the RECIPIENT will perform adequate and competent construction oversight. Once accepted by Ecology, upload to EAGL. C.The RECIPIENT will conduct a pre-construction conference meeting and invite ECOLOGY to attend. D.The RECIPIENT will submit an updated project schedule with projected cash flow to ECOLOGY within 30 days of the start of construction. The RECIPIENT will revise and/or update the project schedule whenever major changes occur and at a minimum of every three months. The RECIPIENT will submit the updated schedule to ECOLOGY with the quarterly report. When changes in the construction schedule affect previous cash flow estimates, the RECIPIENT must submit revised cash flow projections to ECOLOGY. E.Prior to execution, the RECIPIENT will submit in writing any eligible change orders that are a significant deviation from ECOLOGY-accepted plans and specifications for ECOLOGY review and acceptance for payment. ECOLOGY must review and accept all change orders that impact grant eligible activities prior to implementation. ECOLOGY must review all other change orders for technical merit and should be submitted within 30 days after execution. Change orders are to be signed by the contractor, the engineer (if appropriate), and the RECIPIENT prior to submittal to ECOLOGY for acceptance. F.The RECIPIENT will operate and maintain the constructed facility for the design life of the facility. Additionally, the RECIPIENT will develop and submit an operations and maintenance (O&M) plan for all Water Quality Best Management Practices to ECOLOGY for review. The O&M plan will describe how the RECIPIENT will ensure project success consistent with the design manual used. The O&M plan must also address long-term activities to assure ongoing pollutant removal and flow-control capability of the project in accordance with the design manual. G.Upon completion of construction, the RECIPIENT will provide to ECOLOGY: 1.A Stormwater Construction Completion Form signed by a professional engineer indicating that the project was completed in accordance with the plans and specifications and major change orders approved by ECOLOGY’s Project Engineer and shown on the Record Drawings. The Stormwater Construction Completion Form can be found on the ECOLOGY website. 2.GIS compatible project area in Shapefile, Geodatabase file, or ECOLOGY-Approved Equivalent. The project area should include features for treatment facilities and contributing areas. Task Goal Statement: The RECIPIENT will oversee and manage construction, communicate with ECOLOGY in a timely fashion, and provide ECOLOGY with all requested project documentation. Version 10/30/2015 AGENDA ITEM #2. a) Page 12 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton Task Expected Outcome: Project will be constructed on schedule and in accordance with accepted plans. Recipient Task Coordinator: Jared McDonald Deliverables Construction Management Number Description Due Date 3.1 Construction Quality Assurance Plan. Submit to ECOLOGY for review and acceptance. Upload to EAGL and notify ECOLOGY when upload is complete. 3.2 Pre-construction conference meeting minutes. Upload to EAGL and notify ECOLOGY when upload is complete. 3.3 Project Schedule. Upload to EAGL using naming convention D3.3 SCHEDULE MO-DA-YEAR and notify ECOLOGY when upload is complete. 3.4 Revised Cash Flow Estimates when changes in construction schedule occur. Upload to EAGL using naming convention D3.4 CASHFLOW MO-DA-YEAR and notify ECOLOGY when upload is complete. 3.5 Change Order(s). Upload to EAGL and notify ECOLOGY when upload is complete. 3.6 Copy of Facility Operation and Maintenance Plan. Submit to ECOLOGY for review and acceptance. Upload to EAGL and notify ECOLOGY when upload is complete. 3.7 Stormwater Construction Completion Form. Upload to EAGL and notify ECOLOGY when upload is complete. 3.8 Project Area Shapefile, Geodatabase file, or ECOLOGY-approved Equivalent. The project area should include features for treatment facilities and contributing areas. Upload to EAGL and notify ECOLOGY when upload is complete. Version 10/30/2015 AGENDA ITEM #2. a) Page 13 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton SCOPE OF WORK Task Number:4 Task Cost: $2,150,000.00 Task Title:Construction Task Description: A.The RECIPIENT will, in accordance with ECOLOGY-accepted plans and specifications, complete construction of the project. The construction project will include installation of low impact development facilities to mitigate runoff from approximately two acres of pollution generating impervious surfaces. B.Calculate and submit an equivalent new/re-development area for the completed retrofit project(s) using the methods outlined in the Combined Water Quality Financial Assistance Program Funding Guidelines or other ECOLOGY-accepted method. Task Goal Statement: Construction of the project in accordance with ECOLOGY-accepted plans and specifications. Task Expected Outcome: Constructed project will provide water quality benefits including reductions total suspended solids (TSS) and oil (total petroleum hydrocarbons). Infiltration following treatment will decrease the amount of dissolved copper, dissolved zinc, and total phosphorus and will reduce flows to John’s and May creeks by increasing stormwater infiltration. Recipient Task Coordinator: Jared McDonald Deliverables Construction Number Description Due Date 4.1 Copy of the contract documents (e.g. bid announcement, bid award and bid tabulations). Upload to EAGL and notify ECOLOGY when upload is complete. 4.2 Copy of signed and dated construction contract. Upload to EAGL and notify ECOLOGY when upload is complete. 4.3 Construction progress reports and photos included in progress reports uploaded to EAGL. 4.4 Completed equivalent new/redevelopment area determination. Upload to EAGL and notify ECOLOGY when upload is complete. Version 10/30/2015 AGENDA ITEM #2. a) Page 14 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton BUDGET Funding Distribution EG190126 NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple funding distribution numbers to identify each budget. Title: State SFAP - SFY17 (WQC-2019) 17.29% Environmental Legacy Stewardship Account (ELSA) - State Type: Funding Source %: Description: Title: State SFAP-SFY19 82.71% Environmental Legacy Stewarship Account (ELSA) - State Type: Funding Source %: Description: Approved Indirect Costs Rate: Recipient Match %: InKind Interlocal Allowed: InKind Other Allowed: Is this Funding Distribution used to match a federal grant? No Approved State Indirect Rate: 0% 25% No No Funding Title: Funding Source: Funding Expiration Date: Funding Type: Funding Effective Date: SFAP 07/01/2018 06/30/2022 Grant Version 10/30/2015 AGENDA ITEM #2. a) Page 15 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton SFAP Task Total Project Administration/Management 25,000.00$ Design Plans and Specs, Environmental Review 165,000.00$ Construction Management 93,460.00$ Construction 2,150,000.00$ 2,433,460.00$Total: Version 10/30/2015 AGENDA ITEM #2. a) Page 16 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton BUDGET Funding Distribution EG190127 NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple funding distribution numbers to identify each budget. Title: State SFAP - SFY18 (WQC-2019) 100% Environmental Legacy Stewardship Account (ELSA) - State Type: Funding Source %: Description: Approved Indirect Costs Rate: Recipient Match %: InKind Interlocal Allowed: InKind Other Allowed: Is this Funding Distribution used to match a federal grant? No Approved State Indirect Rate: 0% 0% No No Funding Title: Funding Source: Funding Expiration Date: Funding Type: Funding Effective Date: SFAP Green Retrofit Incentive 07/01/2018 06/30/2022 Grant SFAP Green Retrofit Incentive Task Total Design Plans and Specs, Environmental Review 250,000.00$ 250,000.00$Total: Version 10/30/2015 AGENDA ITEM #2. a) Page 17 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton Funding Distribution Summary Recipient / Ecology Share Recipient Share Ecology Share TotalRecipient Match %Funding Distribution Name $$$%1,825,095.00 2,433,460.00608,365.0025.00SFAP $$$%250,000.00 250,000.000.000.00SFAP Green Retrofit Incentive Total $$608,365.00 2,075,095.00 $2,683,460.00 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS SECTION 1: DEFINITIONS Unless otherwise provided, the following terms will have the respective meanings for all purposes of this agreement: “Administration Charge” means a charge established in accordance with Chapter 90.50A RCW and Chapter 173-98 WAC, to be used to pay Ecology’s cost to administer the State Revolving Fund by placing a percentage of the interest earned in an Administrative Charge Account. “Administrative Requirements” means the effective edition of ECOLOGY's Administrative Requirements for Recipients of Ecology Grants and Loans at the signing of this agreement. “Annual Debt Service” for any calendar year means for any applicable bonds or loans including the loan, all interest plus all principal due on such bonds or loans in such year. “Average Annual Debt Service” means, at the time of calculation, the sum of the Annual Debt Service for the remaining years of the loan to the last scheduled maturity of the loan divided by the number of those years. “Acquisition” means the purchase or receipt of a donation of fee or less than fee interests in real property. These interests include, but are not limited to, conservation easements, access/trail easements, covenants, water rights, leases, and mineral rights. “Centennial Clean Water Program” means the state program funded from various state sources. “Contract Documents” means the contract between the RECIPIENT and the construction contractor for construction of the project. “Cost Effective Analysis” means a comparison of the relative cost-efficiencies of two or more potential ways of solving a water quality problem as described in Chapter 173-98-730 WAC. “Defease” or “Defeasance” means the setting aside in escrow or other special fund or account of sufficient investments and money dedicated to pay all principal of and interest on all or a portion of an obligation as it comes due. “Effective Date” means the earliest date on which eligible costs may be incurred. “Effective Interest Rate” means the total interest rate established by Ecology that includes the Administrative Charge. “Estimated Loan Amount” means the initial amount of funds loaned to the RECIPIENT. “Estimated Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the Estimated Loan Amount. “Equivalency” means projects designated by ECOLOGY to meet additional federal requirements. “Expiration Date” means the latest date on which eligible costs may be incurred. “Final Accrued Interest” means the interest accrued beginning with the first disbursement of funds to the RECIPIENT Version 10/30/2015 AGENDA ITEM #2. a) Page 18 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton through such time as the loan is officially closed out and a final loan repayment schedule is issued. “Final Loan Amount” means all principal of and interest on the loan from the Project Start Date through the Project Completion Date. “Final Loan Repayment Schedule” means the schedule of loan repayments over the term of the loan based on the Final Loan Amount. “Forgivable Principal” means the portion of a loan that is not required to be paid back by the borrower. “General Obligation Debt” means an obligation of the RECIPIENT secured by annual ad valorem taxes levied by the RECIPIENT and by the full faith, credit, and resources of the RECIPIENT. “General Obligation Payable from Special Assessments Debt” means an obligation of the RECIPIENT secured by a valid general obligation of the Recipient payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law without a vote of the electors of the RECIPIENT on all of the taxable property within the boundaries of the RECIPIENT. “Gross Revenue” means all of the earnings and revenues received by the RECIPIENT from the maintenance and operation of the Utility and all earnings from the investment of money on deposit in the Loan Fund, except (i) Utility Local Improvement Districts (ULID) Assessments, (ii) government grants, (iii) RECIPIENT taxes, (iv) principal proceeds of bonds and other obligations, or (v) earnings or proceeds (A) from any investments in a trust, Defeasance, or escrow fund created to Defease or refund Utility obligations or (B) in an obligation redemption fund or account other than the Loan Fund until commingled with other earnings and revenues of the Utility or (C) held in a special account for the purpose of paying a rebate to the United States Government under the Internal Revenue Code. “Guidelines” means the ECOLOGY's Funding Guidelines that that correlate to the State Fiscal Year in which the project is funded. “Initiation of Operation Date” means the actual date the Water Pollution Control Facility financed with proceeds of the loan begins to operate for its intended purpose. “Loan” means the Washington State Water Pollution Control Revolving Fund Loan or Centennial Clean Water Fund (Centennial) Loan made pursuant to this loan agreement. “Loan Amount” means either an Estimated Loan Amount or a Final Loan Amount, as applicable. “Loan Fund” means the special fund created by the RECIPIENT for the repayment of the principal of and interest on the loan. “Loan Security” means the mechanism by which the RECIPIENT pledges to repay the loan. “Loan Term” means the repayment period of the loan. “Maintenance and Operation Expense” means all reasonable expenses incurred by the RECIPIENT in causing the Utility to be operated and maintained in good repair, working order, and condition including payments to other parties, but will not include any depreciation or RECIPIENT levied taxes or payments to the RECIPIENT in lieu of taxes. “Net Revenue” means the Gross Revenue less the Maintenance and Operation Expense. “Original Engineer’s Estimate” means the engineer’s estimate of construction costs included with bid documents. “Principal and Interest Account” means, for a loan that constitutes Revenue-Secured Debt, the account created in the loan fund to be first used to repay the principal of and interest on the loan. “Project” means the project described in this agreement. “Project Completion Date” means the date specified in the agreement on which the Scope of Work will be fully completed. This term is only used in loan agreements. “Project Schedule” means that schedule for the project specified in the agreement. “Revenue-Secured Debt” means an obligation of the RECIPIENT secured by a pledge of the revenue of a utility and one not a general obligation of the RECIPIENT. “Reserve Account” means, for a loan that constitutes a Revenue Secured Debt and if specifically identified as a term and condition of the funding agreement, the account of that name created in the loan fund to secure the payment of the principal of and interest on the loan. “Risk-Based Determination” means an approach to sub-recipient monitoring and oversight based on risk factors Version 10/30/2015 AGENDA ITEM #2. a) Page 19 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton associated to a RECIPIENT or project. “Scope of Work” means the tasks and activities constituting the project. “Section 319” means the section of the Clean Water Act that provides funding to address nonpoint sources of water pollution. “Senior Lien Obligations” means all revenue bonds and other obligations of the RECIPIENT outstanding on the date of execution of this loan agreement (or subsequently issued on a parity therewith, including refunding obligations) or issued after the date of execution of this loan agreement having a claim or lien on the Gross Revenue of the Utility prior and superior to the claim or lien of the loan, subject only to Maintenance and Operation Expense. “State Water Pollution Control Revolving Fund (Revolving Fund)” means the water pollution control revolving fund established by Chapter 90.50A.020 RCW. “Termination Date” means the effective date of ECOLOGY’s termination of the agreement. “Termination Payment Date” means the date on which the RECIPIENT is required to repay to ECOLOGY any outstanding balance of the loan and all accrued interest. “Total Eligible Project Cost” means the sum of all costs associated with a water quality project that have been determined to be eligible for ECOLOGY grant or loan funding, including any required recipient match. “Total Project Cost” means the sum of all costs associated with a water quality project, including costs that are not eligible for ECOLOGY grant or loan funding. “ULID” means any utility local improvement district of the RECIPIENT created for the acquisition or construction of additions to and extensions and betterments of the Utility. “ULID Assessments” means all assessments levied and collected in any ULID. Such assessments are pledged to be paid into the Loan Fund (less any prepaid assessments permitted by law to be paid into a construction fund or account). ULID Assessments will include principal installments and any interest or penalties which may be due. “Utility” means the sewer system, stormwater system, or the combined water and sewer system of the RECIPIENT, the Net Revenue of which is pledged to pay and secure the loan. SECTION 2: THE FOLLOWING CONDITIONS APPLY TO ALL RECIPIENTS OF WATER QUALITY COMBINED FINANCIAL ASSISTANCE FUNDING. The Water Quality Financial Assistance Funding Guidelines are included in this agreement by reference and are available on ECOLOGY’s Water Quality Program website. A. Architectural and Engineering Services: The RECIPIENT certifies by signing this agreement that the requirements of Chapter 39.80 RCW, “Contracts for Architectural and Engineering Services,” have been, or shall be, met in procuring qualified architectural/engineering services. The RECIPIENT shall identify and separate eligible and ineligible costs in the final architectural/engineering services contract and submit a copy of the contract to ECOLOGY. B. Acquisition: The following provisions shall be in force only if the project described in this agreement is an acquisition project: a. Evidence of Land Value and Title. The RECIPIENT shall submit documentation of the cost of the property rights and the type of ownership interest that has been acquired. b. Legal Description of Real Property Rights Acquired. The legal description of the real property rights purchased with funding assistance provided through this agreement (and protected by a recorded conveyance of rights to the State of Washington) shall be incorporated into the agreement before final payment. c. Conveyance of Rights to the State of Washington. Upon purchase of real property rights (both fee simple and lesser interests), the RECIPIENT shall execute the document necessary to convey certain rights and responsibilities to ECOLOGY, on behalf of the State of Washington. The documents required will depend on the project type, the real property rights being acquired, and whether or not those rights are being acquired in perpetuity (see options below). The RECIPIENT shall use language provided by ECOLOGY, to record the executed document in the County where the real property lies, and to provide a copy of the recorded document to ECOLOGY. Documentation Options: Version 10/30/2015 AGENDA ITEM #2. a) Page 20 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton 1. Deed of Right. The Deed of Right conveys to the people of the state of Washington the right to preserve, protect, and/or use the property for public purposes consistent with the fund source. RECIPIENTs shall use this document when acquiring real property rights that include the underlying land. This document may also be applicable for those easements where the RECIPIENT has acquired a perpetual easement for public purposes. The RECIPIENT must obtain ECOLOGY approval on the draft language prior to executing the deed of right. 2. Assignment of Rights. The Assignment of Rights document transfers certain rights such as access and enforcement to ECOLOGY. The RECIPIENT shall use this document when an easement or lease is being acquired for water quality and habitat conservation. The Assignment of Rights requires the signature of the underlying landowner and must be incorporated by reference in the easement document. 3. Easements and Leases. The RECIPIENT may incorporate required language from the Deed of Right or Assignment of Rights directly into the easement or lease document, thereby eliminating the requirement for a separate document. Language will depend on the situation; therefore, the RECIPIENT must obtain ECOLOGY approval on the draft language prior to executing the easement or lease. d. Real Property Acquisition and Relocation Assistance. 1. Federal Acquisition Policies. See Section 4 of this agreement for requirements specific to Section 319 and SRF funded projects. 2. State Acquisition Policies. When state funds are part of this agreement, the RECIPIENT agrees to comply with the terms and conditions of the Uniform Relocation Assistance and Real Property Acquisition Policy of the State of Washington, Chapter 8.26 RCW, and Chapter 468-100 WAC. 3. Housing and Relocation. In the event that housing and relocation costs, as required by federal law set out in subsection (1) above and/or state law set out in subsection (2) above, are involved in the execution of this project, the RECIPIENT agrees to provide any housing and relocation assistance required. e. Hazardous Substances. 1. Certification. The RECIPIENT shall inspect, investigate, and conduct an environmental audit of the proposed acquisition site for the presence of hazardous substances, as defined in RCW 70.105D.020(10), and certify: i. No hazardous substances were found on the site, or ii. Any hazardous substances found have been treated and/or disposed of in compliance with applicable state and federal laws, and the site is deemed “clean.” 2. Responsibility. Nothing in this provision alters the RECIPIENT's duties and liabilities regarding hazardous substances as set forth in RCW 70.105D. 3. Hold Harmless. The RECIPIENT will defend, protect and hold harmless ECOLOGY and any and all of its employees and/or agents, from and against any and all liability, cost (including but not limited to all costs of defense and attorneys' fees) and any and all loss of any nature from any and all claims or suits resulting from the presence of, or the release or threatened release of, hazardous substances on the property the RECIPIENT is acquiring. f. Restriction On Conversion Of Real Property And/Or Facilities To Other Uses The RECIPIENT shall not at any time convert any real property (including any interest therein) or facility acquired, developed, maintained, renovated, and/or restored pursuant to this agreement to uses other than those purposes for which funds were approved without prior approval of ECOLOGY. For acquisition projects that are term limited, such as one involving a lease or a term-limited restoration, renovation or development project or easement, this restriction on conversion shall apply only for the length of the term, unless otherwise provided in written documents or required by applicable state or federal law. In such case, the restriction applies to such projects for the length of the term specified by the lease, easement, deed, or landowner agreement. C. Best Management Practices (BMP) Implementation: If the RECIPIENT installs BMPs that are not approved by ECOLOGY prior to installation, the RECIPIENT assumes the risk that part or all of the reimbursement for that activity may be delayed or ineligible. For more details regarding BMP Implementation, please reference the Water Quality Financial Assistance Funding Guidelines available on ECOLOGY’s Water Quality Program funding website. D. Electronic Fund Transfers: The RECIPIENT must register as a statewide vendor in order to receive payment Version 10/30/2015 AGENDA ITEM #2. a) Page 21 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton reimbursement. Washington State’s Department of Enterprise Services (DES) issues all payments. DES maintains a central vendor file for Washington State agency use to process vendor payments. The RECIPIENT can complete the registration process online at: http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx. This registration process allows the RECIPIENT to sign up for direct deposit payments, also known as electronic fund transfers (EFT). If the RECIPIENT has questions about the vendor registration process or setting up direct deposit payments contact DES Payee Help Desk at (360) 407-8180or payeehelpdesk@watech.wa.gov. E. Equipment Purchase: Equipment purchases over $5,000 and not included in the scope of work or the Ecology approved construction plans and specifications, must be pre-approved by ECOLOGY’s project manager before purchase. All equipment purchases over $5,000 and not included in a contract for work being completed on the funded project, must also be reported on the Equipment Purchase Report in EAGL. F. Funding Recognition: The RECIPIENT must inform the public about ECOLOGY or any EPA (see Section 3.B for Section 319 funded or Section 5.E for SRF funded projects) funding participation in this project through the use of project signs, acknowledgement in published materials, reports, the news media, websites, or other public announcements. Projects addressing site-specific locations must utilize appropriately sized and weather-resistant signs. Sign logos are available from ECOLOGY’s Financial Manager upon request. G. Growth Management Planning: The RECIPIENT certifies by signing this agreement that it is in compliance with the requirements of Chapter 36.70A RCW, “Growth Management Planning by Selected Counties and Cities.” If the status of compliance changes, either through RECIPIENT or legislative action, the RECIPIENT shall notify ECOLOGY in writing of this change within 30 days. H. Interlocal: The RECIPIENT certifies by signing this agreement that all negotiated interlocal agreements necessary for the project are, or shall be, consistent with the terms of this agreement and Chapter 39.34 RCW, “Interlocal Cooperation Act.” The RECIPIENT shall submit a copy of each interlocal agreement necessary for the project to ECOLOGY upon request. I. Lobbying and Litigation: Costs incurred for the purposes of lobbying or litigation are not eligible for funding under this agreement. J. Post Project Assessment Survey: The RECIPIENT agrees to participate in a brief survey regarding the key project results or water quality project outcomes and the status of long-term environmental results or goals from the project approximately three years after project completion. A representative from ECOLOGY’s Water Quality Program may contact the RECIPIENT to request this data. ECOLOGY may also conduct site interviews and inspections, and may otherwise evaluate the project, as part of this assessment. K. Project Status Evaluation: ECOLOGY may evaluate the status of this project 18 months from the effective date of this agreement. ECOLOGY’s Project Manager and Financial Manager will meet with the RECIPIENT to review spending trends, completion of outcome measures, and overall project administration and performance. If the RECIPIENT fails to make satisfactory progress toward achieving project outcomes, ECOLOGY may change the scope of work, reduce grant funds, or increase oversight measures. L. Technical Assistance: Technical assistance for agriculture activities provided under the terms of this agreement shall be consistent with the current U.S. Natural Resource Conservation Service (“NRCS”) Field Office Technical Guide for Washington State and specific requirements outlined in the Water Quality Funding Guidelines. Technical assistance, proposed practices, or project designs that do not meet these standards may be eligible if approved in writing by ECOLOGY. SECTION 3: THE FOLLOWING CONDITIONS APPLY TO SECTION 319 AND CENTENNIAL CLEAN WATER FUNDED PROJECTS BEING USED TO MATCH SECTION 319 FUNDS. The RECIPIENT must submit the following documents to ECOLOGY before this agreement is signed by ECOLOGY: 1. Federal Funding Accountability and Transparency Act (FFATA) Form, available on the Water Quality Program website. Version 10/30/2015 AGENDA ITEM #2. a) Page 22 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton 2. “Section 319 Initial Data Reporting” form in EAGL. A. Data Reporting: The RECIPIENT must complete the “Section 319 Initial Data Reporting” form in EAGL before this agreement can be signed by Ecology. This form is used to gather general information about the project for EPA. B. Funding Recognition and Outreach: In addition to Section 2.F of these Terms and Conditions, the RECIPIENT shall provide signage that informs the public that the project is funded by EPA. The signage shall contain the EPA logo and follow usage requirements available at http://www2.epa.gov/stylebook/using-epa-seal-and-logo. To obtain the appropriate EPA logo or seal graphic file, the RECIPIENT may sent a request to their Ecology Financial Manager. To increase public awareness of projects serving communities where English is not the predominant language, RECIPIENTS are encouraged to provide their outreach strategies communication in non-English languages. Translation costs for this purpose are allowable, provided the costs are reasonable. The RECIPIENT shall use the following paragraph in all reports, documents, and signage developed under this agreement: “This project has been funded wholly or in part by the United States Environmental Protection Agency under an assistance agreement to the Washington State Department of Ecology. The contents of this document do not necessarily reflect the views and policies of the Environmental Protection Agency, nor does the mention of trade names or commercial products constitute endorsement or recommendation for use.” C. Load Reduction Reporting: The RECIPIENT shall complete the “Section 319 Annual Load Reduction Reporting” form in EAGL by January 15 of each year and at project close-out. ECOLOGY may hold reimbursements until the RECIPIENT has completed the form. This form is used to gather information on best management practices (BMPs) installed and associated pollutant load reductions that were funded as a part of this project. D. Time Extension: The RECIPIENT may request a one-time extension for up to 12 months. However, the time extension cannot exceed the time limitation established in EPA’s assistance agreement. In the event a time extension is requested and approved by ECOLOGY, the RECIPIENT must complete all eligible work performed under this agreement by the expiration date. SECTION 4: THE FOLLOWING CONDITIONS APPLY TO SECTION 319 AND STATE REVOLVING FUND (SRF) LOAN FUNDED PROJECTS ONLY. A. Accounting Standards: The RECIPIENT shall maintain accurate records and accounts for the project (PROJECT Records) in accordance with Generally Accepted Accounting Principles (GAAP) as issued by the Governmental Accounting Standards Board (GASB), including standards related to the reporting of infrastructure assets or in accordance with the standards in Chapter 43.09.200 RCW “Local Government Accounting – Uniform System of Accounting”. B. Acquisitions: Section 319 and SRF Equivalency project RECIPIENTs shall comply with the terms and conditions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 84 Stat. 1894 (1970)- -Public Law 91-646, as amended by the Surface Transportation and Uniform Relocation Assistance Act, PL 100-17-1987, and applicable regulations and procedures of the federal agency implementing that Act. C. Audit Requirements: In accordance with 2 CFR 200.501(a), the RECIPIENT agrees to obtain a single audit from an independent auditor, if their organization expends $750,000 or more in total Federal funds in their fiscal year. The RECIPIENT must submit the form SF-SAC and a Single Audit Report Package within 9 months of the end of the fiscal year or 30 days after receiving the report from an independent auditor. The SF-SAC and a Single Audit Report Package MUST be submitted using the Federal Audit Clearinghouse’s Internet Data Entry System available at: https://harvester.census.gov/fac/collect/ddeindex.html. For complete information on how to accomplish the single audit submission, go to the Federal Audit Clearinghouse Web site: http://harvester.census.gov/fac/. D. Archaeological Resources and Historic Properties (Section 106): The RECIPIENT shall comply with the additional requirements under section 106 of the National Historic Preservation Act (NHPA, 36 CFR 800). E. Data Universal Numbering System (DUNS) and Central Contractor Registration (CCR) Requirements: Version 10/30/2015 AGENDA ITEM #2. a) Page 23 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton RECIPIENTs shall have a DUNS number. Unless exempted from this requirement under 2 CFR 25.110, the RECIPIENT must ensure that their organization’s information in the System for Award Management (SAM), https://www.sam.gov, is kept current through project closeout. This requires that the RECIPIENT reviews and updates the information at least annually after the initial registration, and more frequently if information changes. F. Disadvantaged Business Enterprise (DBE): General Compliance, 40 CFR, Part 33. The RECIPIENT agrees to comply with the requirements of the Environmental Protection Agency’s Program for Utilization of Small, Minority, and Women’s Business Enterprises (MBE/WBE) 40CFR, Part 33 in procurement under this agreement. Six Good Faith Efforts, 40 CFR, Part 33, Subpart C. The RECIPIENT agrees to make the following good faith efforts whenever procuring construction, equipment, services, and supplies under this agreement. Records documenting compliance with the following six good faith efforts shall be retained: 1) Ensure Disadvantaged Business Enterprises are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local and Government RECIPIENTs, this shall include placing Disadvantaged Business Enterprises on solicitation lists and soliciting them whenever they are potential sources. 2) Make information on forthcoming opportunities available to Disadvantaged Business Enterprises and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by Disadvantaged Business Enterprises in the competitive process. This includes, whenever possible, posting solicitations for bids or proposals for a minimum of thirty (30) calendar days before the bid or proposal closing date. 3) Consider, in the contracting process, whether firms competing for large contracts could subcontract with Disadvantaged Business Enterprises. For Indian Tribal, State, and Local Government RECIPIENTs, this shall include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by Disadvantaged Business Enterprises in the competitive process. 4) Encourage contracting with a consortium of Disadvantaged Business Enterprises when a contract is too large for one of these firms to handle individually. 5) Use services and assistance of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. 6) If the prime contractor awards subcontracts, require the prime contractor to take the five good faith efforts steps in paragraphs 1 through 5 above. The RECIPIENT agrees to submit ECOLOGY’s Contractor Participation Report Form D with each payment request. Contract Administration Provisions, 40 CFR, Section 33.302. The RECIPIENT agrees to comply with the contract administration provisions of 40 CFR, Section 33.302. Non-discrimination Provision. The RECIPIENT shall not discriminate on the basis of race, color, national origin or sex in the performance of this agreement. The RECIPIENT shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the RECIPIENT to carry out these requirements is a material breach of this agreement which may result in the termination of this contract or other legally available remedies. This does not preclude the RECIPIENT from enacting broader nondiscrimination protections. The RECIPIENT shall comply with all federal and state nondiscrimination laws, including but not limited to, Title VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Chapter 49.60 RCW, Washington’s Law Against Discrimination, and 42 U.S.C. 12101 et seq, the Americans with Disabilities Act (ADA). In the event of the RECIPIENT’s noncompliance or refusal to comply with any applicable nondiscrimination law, regulation, or policy, this agreement may be rescinded, canceled, or terminated in whole or in part and the RECIPIENT may be declared ineligible for further funding from ECOLOGY. The RECIPIENT shall, however, be given a reasonable time in which to cure this noncompliance. The RECIPIENT shall include the following terms and conditions in contracts with all contractors, subcontractors, Version 10/30/2015 AGENDA ITEM #2. a) Page 24 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton engineers, vendors, and any other entity for work or services pertaining to this agreement. “The Contractor will not discriminate on the basis of race, color, national origin or sex in the performance of this Contract. The Contractor will carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under Environmental Protection Agency financial agreements. Failure by the Contractor to carry out these requirements is a material breach of this Contract which may result in termination of this Contract or other legally available remedies.” Bidder List, 40 CFR, Section 33.501(b) and (c). The RECIPIENT agrees to create and maintain a bidders list. The bidders list shall include the following information for all firms that bid or quote on prime contracts, or bid or quote subcontracts, including both MBE/WBEs and non-MBE/WBEs. 1. Entity's name with point of contact 2. Entity's mailing address, telephone number, and e-mail address 3. The procurement on which the entity bid or quoted, and when 4. Entity's status as an MBE/WBE or non-MBE/WBE G. Electronic and information Technology (EIT) Accessibility: RECIPIENTs shall ensure that loan funds provided under this agreement for costs in the development or purchase of EIT systems or products provide individuals with disabilities reasonable accommodations and an equal and effective opportunity to benefit from or participate in a program, including those offered through electronic and information technology as per Section 504 of the Rehabilitation Act, codified in 40 CFR Part 7. Systems or products funded under this agreement must be designed to meet the diverse needs of users without barriers or diminished function or quality. Systems shall include usability features or functions that accommodate the needs of persons with disabilities, including those who use assistive technology. H. Hotel-Motel Fire Safety Act: The RECIPIENT shall ensure that all space for conferences, meetings, conventions or training seminars funded in whole or in part with federal funds complies with the protection and control guidelines of the Hotel and Motel Fire Safety Act (15 USC 2225a, PL 101-391, as amended). Recipients may search the Hotel-Motel National Master List at http://www.usfa.dhs.gov/applications/hotel/ to see if a property is in compliance, or to find other information about the Act. Pursuant to 15 USC 2225a. I. Trafficking In Persons: The RECIPIENT and RECIPIENT employees that are private entities shall not engage in forms of trafficking in persons during the period of time this agreement is effective. This includes, but is not limited to, the procurement of a commercial sex act or forced labor. The RECIPIENT shall notify ECOLOGY immediately of any information received from any source alleging a violation under this provision. SECTION 5: THE FOLLOWING CONDITIONS APPLY TO STATE REVOLVING FUND (SRF) LOAN FUNDED PROJECTS ONLY. The RECIPIENT must submit the following documents/forms to ECOLOGY before this agreement is signed by ECOLOGY: 1. Financial Capability Assessment Documentation 2. Opinion of RECIPIENT’s Legal Council 3. Authorizing Ordinance or Resolution 4. Federal Funding Accountability and Transparency Act (FFATA) Form 5. CWSRF Federal Reporting Information form available in EAGL 6. Fiscal Sustainability Plan Certification Form (only required if the project includes construction of a wastewater or stormwater facility construction) 7. Cost and Effectiveness Analysis Certification Form A. Alteration and Eligibility of Project: During the term of this agreement, the RECIPIENT (1) shall not materially alter the design or structural character of the project without the prior written approval of ECOLOGY and (2) shall take no action which would adversely affect the eligibility of the project as defined by applicable funding program rules and state statutes, or which would cause a violation of any covenant, condition, or provision herein. Version 10/30/2015 AGENDA ITEM #2. a) Page 25 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton B. American Iron and Steel (Buy American): This loan provision applies to projects for the construction, alteration, maintenance, or repair of a “treatment works” as defined in the Federal Water Pollution Control Act (33 USC 1381 et seq.) The RECIPIENT shall ensure that all iron and steel products used in the project are produced in the United States. Iron and Steel products means the following products made primarily of iron or steel: lined or unlined pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves, structural steel, reinforced precast concrete, and construction materials. The RECIPIENT may request waiver from this requirement from the Administrator of the Environmental Protection Agency. The RECIPIENT must coordinate all waiver requests through ECOLOGY. This provision does not apply if the engineering plans and specifications for the project were approved by ECOLOGY prior to January 17, 2014. ECOLOGY reserves the right to request documentation of RECIPIENT’S compliance with this provision. C. Authority of RECIPIENT: This agreement is authorized by the Constitution and laws of the state of Washington, including the RECIPIENT’s authority, and by the RECIPIENT pursuant to the authorizing ordinance or resolution. The RECIPIENT shall submit a copy of the authorizing ordinance or resolution to the ECOLOGY Financial Manager before this agreement shall be signed by ECOLOGY. D. Equivalency Projects: (For designated equivalency projects only) 1. The RECIPIENT must procure architectural and engineering services in accordance with the federal requirements in Chapter 11 of Title 40, U.S.C. (see www.gpo.gov/fdsys/pkg/USCODE-2011-title40/pdf/USCODE-2011-title40-subtitleI-chap11.pdf). E. Fiscal Sustainability Plan Certification: The RECIPIENT shall submit a completed Fiscal Sustainability Plan Certification before this agreement is signed by ECOLOGY. The Fiscal Sustainability Plan Certification is available from the ECOLOGY Financial Manager or on the Water Quality Program website. F. Funding Recognition and Outreach: In addition to Section 2.F of these Terms and Conditions, the RECIPIENT agrees to comply with the EPA SRF Signage Guidance in order to enhance public awareness of EPA assistance agreements nationwide. The signage guidance can be found at: http://www.ecy.wa.gov/programs/wq/funding/FundPrgms/CWSRF/SignageGuidanceJune2015.pdf. G. Insurance: The RECIPIENT shall at all times carry fire and extended insurance coverage, public liability, and property damage, and such other forms of insurance with responsible insurers and policies payable to the RECIPIENT on such of the buildings, equipment, works, plants, facilities, and properties of the Utility as are ordinarily carried by municipal or privately-owned utilities engaged in the operation of like systems, and against such claims for damages as are ordinarily carried by municipal or privately-owned utilities engaged in the operation of like systems, or it shall self-insure or participate in an insurance pool or pools with reserves adequate, in the reasonable judgment of the RECIPIENT, to protect it against loss. H. Litigation Authority: No litigation is now pending, or to the RECIPIENT’s knowledge, threatened, seeking to restrain, or enjoin: (i) the execution of this agreement; or (ii) the fixing or collection of the revenues, rates, and charges or the formation of the ULID and the levy and collection of ULID Assessments therein pledged to pay the principal of and interest on the loan (for revenue secured lien obligations); or (iii) the levy and collection of the taxes pledged to pay the principal of and interest on the loan (for general obligation-secured loans and general obligation payable from special-assessment-secured loans); or (iv) in any manner questioning the proceedings and authority under which the agreement, the loan, or the project are authorized. Neither the corporate existence, or boundaries of the RECIPIENT nor the title of its present officers to their respective offices is being contested. No authority or proceeding for the execution of this agreement has been repealed, revoked, or rescinded. I. Loan Interest Rate and Terms: This loan agreement shall remain in effect until the date of final repayment of the loan, unless terminated earlier according to the provisions herein. When the Project Completion Date has occurred, ECOLOGY and the RECIPIENT shall execute an amendment to this Version 10/30/2015 AGENDA ITEM #2. a) Page 26 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton loan agreement which details the final loan amount (Final Loan Amount), and ECOLOGY shall prepare a final loan repayment schedule. The Final Loan Amount shall be the combined total of actual disbursements made on the loan and all accrued interest to the computation date. The Estimated Loan Amount and the Final Loan Amount (in either case, as applicable, a “Loan Amount”) shall bear interest based on the interest rate identified in this agreement as the “Effective Interest Rate,” per annum, calculated on the basis of a 365 day year. Interest on the Estimated Loan Amount shall accrue from and be compounded monthly based on the date that each payment is mailed to the RECIPIENT. The Final Loan Amount shall be repaid in equal installments, semiannually, over the term of this loan “Loan Term” as outlined in this agreement. J. Loan Repayment: Sources of Loan Repayment 1. Nature of RECIPIENT's Obligation. The obligation of the RECIPIENT to repay the loan from the sources identified below and to perform and observe all other agreements and obligations on its part, contained herein, shall be absolute and unconditional, and shall not be subject to diminution by setoff, counterclaim, or abatement of any kind. To secure the repayment of the loan from ECOLOGY, the RECIPIENT agrees to comply with all of the covenants, agreements, and attachments contained herein. 2. For General Obligation. This loan is a General Obligation Debt of the RECIPIENT. 3. For General Obligation Payable from Special Assessments. This loan is a General Obligation Debt of the RECIPIENT payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law without a vote of the electors of the RECIPIENT on all of the taxable property within the boundaries of the RECIPIENT. 4. For Revenue-Secured: Lien Position. This loan is a Revenue-Secured Debt of the RECIPIENT’s Utility. This loan shall constitute a lien and charge upon the Net Revenue junior and subordinate to the lien and charge upon such Net Revenue of any Senior Lien Obligations. In addition, if this loan is also secured by Utility Local Improvement Districts (ULID) Assessments, this loan shall constitute a lien upon ULID Assessments in the ULID prior and superior to any other charges whatsoever. 5. Other Sources of Repayment. The RECIPIENT may repay any portion of the loan from any funds legally available to it. 6. Defeasance of the Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT shall not be entitled to, and shall not affect, an economic Defeasance of the loan. The RECIPIENT shall not advance refund the loan. If the RECIPIENT defeases or advance refunds the loan, it shall be required to use the proceeds thereof immediately upon their receipt, together with other available RECIPIENT funds, to repay both of the following: (i) The Loan Amount with interest (ii) Any other obligations of the RECIPIENT to ECOLOGY under this agreement, unless in its sole discretion ECOLOGY finds that repayment from those additional sources would not be in the public interest. Failure to repay the Loan Amount plus interest within the time specified in ECOLOGY’s notice to make such repayment shall incur Late Charges and shall be treated as a Loan Default. 7. Refinancing or Early Repayment of the Project. So long as ECOLOGY shall hold this loan, the RECIPIENT shall give ECOLOGY thirty days written notice if the RECIPIENT intends to refinance or make early repayment of the loan. Method and Conditions on Repayments 1. Semiannual Payments. Notwithstanding any other provision of this agreement, the first semiannual payment of principal and interest on this loan shall be due and payable no later than one year after the project completion date or initiation of operation date, whichever comes first. Thereafter, equal payments shall be due every six months. If the due date for any semiannual payment falls on a Saturday, Sunday, or designated holiday for Washington State agencies, the payment shall be due on the next business day for Washington State agencies. Payments shall be mailed to: Version 10/30/2015 AGENDA ITEM #2. a) Page 27 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton Department of Ecology Cashiering Unit P.O. Box 47611 Olympia WA 98504-7611 In lieu of mailing payments, electronic fund transfers can be arranged by working with ECOLOGY’s Financial Manager. No change to the amount of the semiannual principal and interest payments shall be made without a mutually signed amendment to this agreement. The RECIPIENT shall continue to make semiannual payments based on this agreement until the amendment is effective, at which time the RECIPIENT’s payments shall be made pursuant to the amended agreement. 2. Late Charges. If any amount of the Final Loan Amount or any other amount owed to ECOLOGY pursuant to this agreement remains unpaid after it becomes due and payable, ECOLOGY may assess a late charge. The late charge shall be one percent per month on the past due amount starting on the date the debt becomes past due and until it is paid in full. 3. Repayment Limitations. Repayment of the loan is subject to the following additional limitations, among others: those on defeasance, refinancing and advance refunding, termination, and default and recovery of payments. 4. Prepayment of Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT may prepay the entire unpaid principal balance of and accrued interest on the loan or any portion of the remaining unpaid principal balance of the Loan Amount. Any prepayments on the loan shall be applied first to any accrued interest due and then to the outstanding principal balance of the Loan Amount. If the RECIPIENT elects to prepay the entire remaining unpaid balance and accrued interest, the RECIPIENT shall first contact ECOLOGY’s Revenue/Receivable Manager of the Fiscal Office. K. Loan Security Due Regard: For loans secured with a Revenue Obligation: The RECIPIENT shall exercise due regard for Maintenance and Operation Expense and the debt service requirements of the Senior Lien Obligations and any other outstanding obligations pledging the Gross Revenue of the Utility, and it has not obligated itself to set aside and pay into the loan Fund a greater amount of the Gross Revenue of the Utility than, in its judgment, shall be available over and above such Maintenance and Operation Expense and those debt service requirements. Where collecting adequate gross utility revenue requires connecting additional users, the RECIPIENT shall require the sewer system connections necessary to meet debt obligations and expected operation and maintenance expenses. Levy and Collection of Taxes (if used to secure the repayment of the loan): For so long as the loan is outstanding, the RECIPIENT irrevocably pledges to include in its budget and levy taxes annually within the constitutional and statutory tax limitations provided by law without a vote of its electors on all of the taxable property within the boundaries of the RECIPIENT in an amount sufficient, together with other money legally available and to be used therefore, to pay when due the principal of and interest on the loan, and the full faith, credit and resources of the RECIPIENT are pledged irrevocably for the annual levy and collection of those taxes and the prompt payment of that principal and interest. Not an Excess Indebtedness: For loans secured with a general obligation pledge or a general obligation pledge on special assessments: The RECIPIENT agrees that this agreement and the loan to be made do not create an indebtedness of the RECIPIENT in excess of any constitutional or statutory limitations. Pledge of Net Revenue and ULID Assessments in the ULID (if used to secure the repayment of this loan): For so long as the loan is outstanding, the RECIPIENT irrevocably pledges the Net Revenue of the Utility, including applicable ULID Assessments in the ULID, to pay when due the principal of and interest on the loan. Utility Local Improvement District (ULID) Assessment Collection (if used to secure the repayment of the loan): All ULID Assessments in the ULID shall be paid into the Loan Fund and used to pay the principal of and interest on the loan. L. Maintenance and Operation of a Funded Utility: The RECIPIENT shall, at all times, maintain and keep the funded Version 10/30/2015 AGENDA ITEM #2. a) Page 28 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton Utility in good repair, working order, and condition. M. Opinion of RECIPIENT’s Legal Counsel: The RECIPIENT must submit an “Opinion of Legal Counsel to the RECIPIENT” to ECOLOGY before this agreement will be signed. ECOLOGY will provide the form. N. Prevailing Wage (Davis-Bacon Act): The RECIPIENT agrees, by signing this agreement, to comply with the Davis-Bacon Act prevailing wage requirements. This applies to the construction, alteration, and repair of treatment works carried out, in whole or in part, with assistance made available by the State Revolving Fund as authorized by Section 513, title VI of the Federal Water Pollution Control Act (33 U.S.C. 1372). Laborers and mechanics employed by contractors and subcontractors shall be paid wages not less often than once a week and at rates not less than those prevailing on projects of a character similar in the locality as determined by the Secretary of Labor. The RECIPIENT shall obtain the wage determination for the area in which the project is located prior to issuing requests for bids, proposals, quotes or other methods for soliciting contracts (solicitation). These wage determinations shall be incorporated into solicitations and any subsequent contracts. The RECIPIENT shall ensure that the required EPA contract language regarding Davis-Bacon Wages is in all contracts and sub contracts in excess of $2,000. The RECIPIENT shall maintain records sufficient to document compliance with the Davis-Bacon Act, and make such records available for review upon request. The RECIPIENT also agrees, by signing this agreement, to comply with State Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable. Compliance may include the determination whether the project involves “public work” and inclusion of the applicable prevailing wage rates in the bid specifications and contracts. The RECIPIENT agrees to maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and make such records available for review upon request. O. Progress Reports: RECIPIENTS funded with State Revolving Fund Loan or Forgivable Principal shall include the following verification statement in the “General Comments” text box of each progress report. “We verify that we are in compliance with all the requirements as outlined in our funding agreement(s) with the Department of Ecology. This includes but is not limited to: - The Davis-Bacon Act, 29 CFR (If applicable) - Washington State Prevailing Wage Rate, Chapter 39.12 RCW (Pertaining to all recipients) - The Disadvantaged Business Enterprise (DBE), 40 CFR, Part 33” P. Representations and Warranties: The RECIPIENT represents and warrants to ECOLOGY as follows: Application: Material Information. All information and materials submitted by the RECIPIENT to ECOLOGY in connection with its loan application were, when made, and are, as of the date the RECIPIENT signs this agreement, true and correct. There is no material adverse information relating to the RECIPIENT, the project, the loan, or this agreement known to the RECIPIENT, which has not been disclosed in writing to ECOLOGY. Existence; Authority. It is a duly formed and legally existing municipal corporation or political subdivision of the state of Washington or a federally recognized Indian Tribe. It has full corporate power and authority to execute, deliver, and perform all of its obligations under this agreement and to undertake the project identified herein. Certification. Each payment request shall constitute a certification by the RECIPIENT to the effect that all representations and warranties made in this loan agreement remain true as of the date of the request and that no adverse developments, affecting the financial condition of the RECIPIENT or its ability to complete the project or to repay the principal of or interest on the loan, have occurred since the date of this loan agreement. Any changes in the RECIPIENT’s financial condition shall be disclosed in writing to ECOLOGY by the RECIPIENT in its request for payment. Q. Sale or Disposition of Funded Utility: The RECIPIENT shall not sell, transfer, or otherwise dispose of any of the works, plant, properties, facilities, or other part of the funded Utility or any real or personal property comprising a part of the funded Utility unless: 1. The facilities or property transferred are not material to the operation of the funded Utility, or have become unserviceable, inadequate, obsolete, or unfit to be used in the operation of the funded Utility or are no longer necessary, material, or useful to the operation of the funded Utility; or Version 10/30/2015 AGENDA ITEM #2. a) Page 29 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton 2. The aggregate depreciated cost value of the facilities or property being transferred in any fiscal year comprises no more than three percent of the total assets of the funded Utility; or 3. The RECIPIENT receives from the transferee an amount equal to an amount which will be in the same proportion to the net amount of Senior Lien Obligations and this LOAN then outstanding (defined as the total amount outstanding less the amount of cash and investments in the bond and loan funds securing such debt) as the Gross Revenue of the funded Utility from the portion of the funded Utility sold or disposed of for the preceding year bears to the total Gross Revenue for that period. 4. Expressed written agreement by the DEPARTMENT. The proceeds of any transfer under this paragraph must be used (1) to redeem promptly, or irrevocably set aside for the redemption of, Senior Lien Obligations and to redeem promptly the loan, and (2) to provide for part of the cost of additions to and betterments and extensions of the Utility. R. Sewer-Use Ordinance or Resolution for Funded Wastewater Facility Projects: If not already in existence, the RECIPIENT shall adopt and shall enforce a sewer-use ordinance or resolution. Such ordinance or resolution shall be submitted to ECOLOGY upon request. The sewer use ordinance must include provisions to: 1) Prohibit the introduction of toxic or hazardous wastes into the RECIPIENT’s sewer system. 2) Prohibit inflow of stormwater into separated sewer systems. 3) Require that new sewers and connections be properly designed and constructed. S. Termination and Default: Termination and Default Events 1. For Insufficient ECOLOGY or RECIPIENT Funds. ECOLOGY may terminate this loan agreement for insufficient ECOLOGY or RECIPIENT funds. 2. For Failure to Commence Work. ECOLOGY may terminate this loan agreement for failure of the RECIPIENT to commence project work. 3. Past Due Payments. The RECIPIENT shall be in default of its obligations under this loan agreement when any loan repayment becomes 60 days past due. 4. Other Cause. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance in full by the RECIPIENT of all of its obligations under this loan agreement. The RECIPIENT shall be in default of its obligations under this loan agreement if, in the opinion of ECOLOGY, the RECIPIENT has unjustifiably failed to perform any obligation required of it by this loan agreement. Procedures for Termination. If this loan agreement is terminated prior to project completion, ECOLOGY shall provide to the RECIPIENT a written notice of termination at least five working days prior to the effective date of termination (the “Termination Date”). The written notice of termination by the ECOLOGY shall specify the Termination Date and, when applicable, the date by which the RECIPIENT must repay any outstanding balance of the loan and all accrued interest (the “Termination Payment Date”). Termination and Default Remedies No Further Payments. On and after the Termination Date, or in the event of a default event, ECOLOGY may, at its sole discretion, withdraw the loan and make no further payments under this agreement. Repayment Demand. In response to an ECOLOGY initiated termination event, or in response to a loan default event, ECOLOGY may at its sole discretion demand that the RECIPIENT repay the outstanding balance of the Loan Amount and all accrued interest. Interest after Repayment Demand. From the time that ECOLOGY demands repayment of funds, amounts owed by the RECIPIENT to ECOLOGY shall accrue additional interest at the rate of one percent per month, or fraction thereof. Accelerate Repayments. In the event of a default, ECOLOGY may, in its sole discretion, declare the principal of and interest on the loan immediately due and payable, subject to the prior lien and charge of any outstanding Senior Lien Obligation upon the Net Revenue. That is, the loan is not subject to acceleration so long as any Senior Lien Obligations are outstanding. Repayments not made immediately upon such acceleration will incur Late Charges. Version 10/30/2015 AGENDA ITEM #2. a) Page 30 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton Late Charges. All amounts due to ECOLOGY and not paid by the RECIPIENT by the Termination Payment Date or after acceleration following a default event, as applicable, shall incur late charges. Intercept State Funds. In the event of a default event and in accordance with Chapter 90.50A.060 RCW, “Defaults,” any state funds otherwise due to the RECIPIENT may, at ECOLOGY’s sole discretion, be withheld and applied to the repayment of the loan. Property to ECOLOGY. In the event of a default event and at the option of ECOLOGY, any personal property (equipment) acquired under this agreement may, in ECOLOGY’s sole discretion, become ECOLOGY’s property. In that circumstance, ECOLOGY shall reduce the RECIPIENT’s liability to repay money by an amount reflecting the fair value of such property. Documents and Materials. If this agreement is terminated, all finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT shall, at the option of ECOLOGY, become ECOLOGY property. The RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Collection and Enforcement Actions. In the event of a default event, the state of Washington reserves the right to take any actions it deems necessary to collect the amounts due, or to become due, or to enforce the performance and observance of any obligation by the RECIPIENT, under this agreement. Fees and Expenses. In any action to enforce the provisions of this agreement, reasonable fees and expenses of attorneys and other reasonable expenses (including, without limitation, the reasonably allocated costs of legal staff) shall be awarded to the prevailing party as that term is defined in Chapter 4.84.330 RCW. Damages. Notwithstanding ECOLOGY’s exercise of any or all of the termination or default remedies provided in this agreement, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and/or the state of Washington because of any breach of this agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. T. User-Charge System for Funded Utilities: The RECIPIENT certifies that it has the legal authority to establish and implement a user-charge system and shall adopt a system of user-charges to assure that each user of the funded utility shall pay its proportionate share of the cost of operation and maintenance, including replacement during the design life of the project. The user-charge system will include provisions for a connection charge. In addition, the RECIPIENT shall regularly evaluate the user-charge system, at least annually, to ensure the system provides adequate revenues necessary to operate and maintain the funded utility, to establish reserves to pay for replacement, and to repay the loan. GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION: 1.The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2.The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3.The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, Version 10/30/2015 AGENDA ITEM #2. a) Page 31 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations. 4.The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5.The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled “CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION” without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6.Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7.RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including suspension and debarment. 8.RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in <http://www.sam.gov> and print a copy of completed searches to document proof of compliance. B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING REQUIREMENTS: CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form. ·Receives more than $25,000 in federal funds under this award. ·Receives more than 80 percent of its annual gross revenues from federal funds. ·Receives more than $25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is required to report the FFATA information for federally funded agreements, including the required DUNS number, at www.fsrs.gov <http://www.fsrs.gov/> within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspending.gov <http://www.usaspending.gov/>. For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>. Version 10/30/2015 AGENDA ITEM #2. a) Page 32 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology GENERAL TERMS AND CONDITIONS AS OF LAST UPDATED 1/22/2018 VERSION 1.ADMINISTRATIVE REQUIREMENTS a)RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans – EAGL Edition." (https://fortress.wa.gov/ecy/publications/SummaryPages/1701004.html) b)RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement. c)RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d)RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2.AMENDMENTS AND MODIFICATIONS This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3.ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archeological and historic resources. The RECIPIENT must agree to hold harmless the State of Washington in relation to any claim related to historical or cultural artifacts discovered, disturbed, or damaged due to the RECIPIENT’s project funded under this Agreement. RECIPIENT shall: a)Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project: •For capital construction projects or land acquisitions for capital construction projects, if required, comply with Governor Executive Order 05-05, Archaeology and Cultural Resources. •For projects with any federal involvement, if required, comply with the National Historic Preservation Act. •Any cultural resources federal or state requirements must be completed prior to the start of any work on the project site. b)If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing any project that involves ground disturbing activities. ECOLOGY will provide the IDP form. RECIPIENT shall: •Keep the IDP at the project site. •Make the IDP readily available to anyone working at the project site. •Discuss the IDP with staff and contractors working at the project site. •Implement the IDP when cultural resources or human remains are found at the project site. c)If any archeological or historic resources are found while conducting work under this Agreement: •Immediately stop work and notify the ECOLOGY Program, the Department of Archaeology and Historic Preservation at (360) 586-3064, any affected Tribe, and the local government. d)If any human remains are found while conducting work under this Agreement: Version 10/30/2015 AGENDA ITEM #2. a) Page 33 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton •Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner’s Office, and then the ECOLOGY Program. e)Comply with RCW 27.53, RCW 27.44.055, and RCW 68.50.645, and all other applicable local, state, and federal laws protecting cultural resources and human remains. 4.ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT. 5.COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups. 6.COMPENSATION a)Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b)Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c)RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure. d)RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e)ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f)ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment. g)RECIPIENT will receive payment through Washington State Department of Enterprise Services’ Statewide Payee Desk. RECIPIENT must register as a payee by submitting a Statewide Payee Registration form and an IRS W-9 form at the website, http://www.des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx. For any questions about the vendor registration process contact the Statewide Payee Help Desk at (360) 407-8180 or email payeehelpdesk@watech.wa.gov. h)ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i)Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as appropriate, or upon completion of an audit as specified herein. j)RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and other reports required by this agreement. Failure to comply may result in delayed reimbursement. 7.COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to this Agreement, including but not limited to: a)RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety. b)RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against discrimination. c)RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d)RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. Version 10/30/2015 AGENDA ITEM #2. a) Page 34 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. 8.CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds thereof. 9.CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY’s sole discretion. 10.DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for below: a)RECIPIENT notifies the funding program of an appeal request. b)Appeal request must be in writing and state the disputed issue(s). c)RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d)ECOLOGY reviews the RECIPIENT’s appeal. e)ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review. The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director’s decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in accordance with the decision rendered. Nothing in this Agreement will be construed to limit the parties’ choice of another mutually acceptable method, in addition to the dispute resolution procedure outlined above. 11.ENVIRONMENTAL DATA STANDARDS a)RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact Version 10/30/2015 AGENDA ITEM #2. a) Page 35 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton the ECOLOGY Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall: •Use ECOLOGY’s QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA) officer or the Program QA coordinator instructs otherwise. •Follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004 (Ecology Publication No. 04-03-030). •Submit the QAPP to ECOLOGY for review and approval before the start of the work. b)RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm with ECOLOGY that complete and correct data was successfully loaded into EIM, find instructions at: http://www.ecy.wa.gov/eim. c)RECIPIENT shall follow ECOLOGY’s data standards when Geographic Information System (GIS) data is collected and processed. Guidelines for Creating and Accessing GIS Data are available at: https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data collection files, map products, and all metadata and project documentation. 12.GOVERNING LAW This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 13.INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement. 14.INDEPENDENT STATUS The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other party. 15.KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award of a subcontract hereunder. 16.MINORITY AND WOMEN’S BUSINESS ENTERPRISES (MWBE) RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned (WBE) businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to take the following actions, when possible, in any procurement under this Agreement: a)Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b)Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. c)Establish delivery schedules, where work requirements permit, which will encourage participation of qualified Version 10/30/2015 AGENDA ITEM #2. a) Page 36 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton minority and women's businesses. d)Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. 17.ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; and (f) the General Terms and Conditions. 18.PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT’s communication documents and materials related to the fulfillment of this Agreement: a)If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to production and distribution. b)RECIPIENT shall include time for ECOLOGY’s review and approval process in their project timeline. c)If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products developed. Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item. Any communications intended for public distribution that uses ECOLOGY’s logo shall comply with ECOLOGY’s graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY’s logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY. 19.PROGRESS REPORTING a)RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b)RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c)RECIPIENT shall use ECOLOGY’s provided progress report format. d)Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the quarter being reported. e)RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved by ECOLOGY, all financial, performance, and other reports required by the agreement and funding program guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format. 20.PROPERTY RIGHTS a)Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to Version 10/30/2015 AGENDA ITEM #2. a) Page 37 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton authorize others to use the same for federal, state, or local government purposes. b)Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY. c)Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d)Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific instructions with respect thereto in this Agreement. e)Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f)Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1.RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2.RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by this Agreement. g)Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any equipment, property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such property. 21.RECORDS, AUDITS, AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a)Be kept in a manner which provides an audit trail for all expenditures. b)Be kept in a common file to facilitate audits and inspections. c)Clearly indicate total receipts and expenditures related to this Agreement. d)Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of Version 10/30/2015 AGENDA ITEM #2. a) Page 38 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton this Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement. 22.RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 23.SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to this end the provisions of this Agreement are declared to be severable. 24.STATE ENVIRONMENTAL POLICY ACT (SEPA) RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to this provision. 25.SUSPENSION When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. 26.SUSTAINABLE PRACTICES In order to sustain Washington’s natural resources and ecosystems, the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a)Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact meetings, and setting up recycling and composting programs. b)Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced packaging, office products that are refillable, rechargeable, and recyclable, and 100% post-consumer recycled paper. For more suggestions visit ECOLOGY’s web page: Green Purchasing, , https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing. 27.TERMINATION a)For Cause ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the Version 10/30/2015 AGENDA ITEM #2. a) Page 39 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work. Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement. Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b)For Convenience ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding. In the event funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the recipient/contractor through the effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the recipient/contractor. In no event shall ECOLOGY’s reimbursement exceed ECOLOGY’s total responsibility under the agreement and any amendments. If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. c)By Mutual Agreement ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement. d)In Event of Termination All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work Version 10/30/2015 AGENDA ITEM #2. a) Page 40 of 40State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: WQC-2019-Renton-00067 NE 16th - Jefferson Avenue NE Stormwater Green Connections Project City of Renton completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds, identified herein. 28.THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such. 29.WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. Version 10/30/2015 AGENDA ITEM #2. a) 4,800 400 NE 16th St - Jefferson Ave NE This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. FIG. 1: Project Area 9/18/2018 Legend 2720136 THIS MAP IS NOT TO BE USED FOR NAVIGATION Feet Notes 272 WGS_1984_Web_Mercator_Auxiliary_Sphere COR Maps - GIS Jmcdonald@Rentonwa.gov City and County Boundary Parcels Network Structures Inlet Manhole Utility Vault Unknown Structure Control Structure Pump Station Discharge Point Water Quality Detention Facilities Pond Tank Vault Wetland Stormwater Main Culvert Open Drains Facility Outline Private Network Structures Inlet Manhole Utility Vault Unknown Structure Private Control Structure NE 16th St - Jefferson Ave NE FIG. 1: PROJECT AREA PROJECT AREA ne 1 6 t h s t ne 16th s t harrington ave neindex ave nejefferson ave nekirkland ave nene sunset blvdne 12th st ne 12th st AGENDA ITEM #2. a) AB - 2243 City Council Regular Meeting - 08 Oct 2018 SUBJECT/TITLE: 2019 and 2020 Utility Revenue Requirements, Capital Improvement Programs and Fees RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Lys Hornsby, Director EXT.: 7239 FISCAL IMPACT SUMMARY: The proposed revenue increase will generate $354,825 in 2020 for the Water Utility, $216,743 in 2020 for the Wastewater Utility, $231,815 in 2020 for the Surface Water Utility, and $700,000 in 2019 and $728,000 in 2020 for the Solid Waste Utility. SUMMARY OF ACTION: Staff hired a consultant to run the rate model for the 2019 and 2020 budget and provide six-year revenue projections. The recommendations are to maintain the current Water Utility, Wastewater Utility, and Surface Water Utility rates for 2019, increase revenues by 2% for each of the Water, Wastewater, and Surface Water utilities for 2020, and increase the Solid Waste Utility rates by 4% each year for 2019 and 2020. In addition staff proposes to continue to defer the King County rate stabilization charge for 2019 and 2020. We have enough money in this fund to cover the 2019 and 2020 charges, so we can continue to defer this charge for the next two years. Staff also proposes increasing the system development charges ranging from 11% to 20% depending on the utility to be phased in over two years to provide funding for revitalization capital projects. Staff further proposes moderate increases to fees to reflect actual costs of permits and locates. EXHIBITS: A. Issue Paper B. Table 1 Average Monthly Rates for 2019 and 2020 C. Table 2 System Development Charges D. Table 3 System Development Charges Comparison E. CIP Maps F. Fee Schedule STAFF RECOMMENDATION: Approve the 2019-2020 proposed utility rates and fees and direct staff to prepare the necessary ordinances to effect the changes. AGENDA ITEM #3. a) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:September 25, 2018 TO:Ed Prince, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Administrator STAFF CONTACT:Lys Hornsby, Utility Systems Director, ext. 7239 SUBJECT:2019 and 2020 Utility Revenue Requirements, Capital Improvement Program and Fees ISSUE: Should Council approve the proposed 2019 and 2020 utility revenue requirements and updated fees and direct staff to prepare the necessary ordinances to effect the changes? RECOMMENDATION: Maintain the current Water Utility, Wastewater Utility, and Surface Water Utility rates for 2019, approve the proposed 2020 revenue increase of 2% for each of the Water, Wastewater and Surface Water utilities, approve the proposed 2019 and 2020 revenue increase of 4% for each year for the Solid Waste Utility. Maintain the King County rate stabilization charge at $0.00. Approve the proposed 2019 and 2020 system development charges and updated utility development fees. Direct staff to prepare the ordinances allowing the City to charge the 2019 utility rates beginning January 1, 2019, and to charge the 2020 utility rates beginning January 1, 2020. BACKGROUND SUMMARY: In 2010 Council adopted financial criteria to stabilize the utility funds. The financial criteria include: Fund Balance, Operating Reserves and Rate Stabilization: Water, Wastewater and Surface Water funds: 12% of annual operating expenses or 30 to 45 days. Solid Waste: $400,000. AGENDA ITEM #3. a) Ed Prince, Council President Page 2 of 6 September 25, 2018 \LLHtp King County Wastewater Treatment: $380,000. Capital Contingency as System Reinvestment and Debt Service: Surface Water: 1.25 debt service coverage (DSC) and approximately $3 million annual system reinvestment. Wastewater: 1.25 DSC and approximately $3 million annual system reinvestment. Water: 1.25 DSC and approximately $4 million annual system reinvestment. Bonds versus Cash Funded Projects: All non-Capital Improvement Program (CIP) projects should be paid for using rates (programs, system plans, education materials, etc.). All system reinvestment, maintenance, replacement and rehabilitation CIPs should be paid for using rates. CIPs for new infrastructure, growth or increased capacity can be paid for using bonds. Over the past 10 years, City utilities placed a high priority on reinvesting in the infrastructure and replacing, rehabilitating and maintaining the system. We have been able to avoid bonding during this period which has stabilized the utility funds, reduced our debt service costs and our debt to equity ratio. Budget Considerations Capital Improvement Program (CIP) The emphasis in the utility capital improvement program for 2019 and 2020 is on providing infrastructure for the City’s revitalization areas in downtown and the Highlands. In addition, we must maintain our level of system reinvestment to ensure that our infrastructure is up to date and operating efficiently. System reinvestment projects include major maintenance, rehabilitation and replacement. Water Utility The Water Utility CIP consists of transmission and distribution main improvements for revitalization areas and system reinvestment; infrastructure improvements (security and telemetry); increased reservoir capacity (Kennydale and Highlands reservoirs); and emergency power improvements. See attached Water Utility CIP map for project locations. Program work includes water conservation, hydraulic modeling, and water quality monitoring. The Water Utility CIP projects for 2019 and 2020 and their budgeted amounts (in thousands of dollars) are listed below: AGENDA ITEM #3. a) Ed Prince, Council President Page 3 of 6 September 25, 2018 \LLHtp Water CIP Projects 2019 Budget 2020 Budget Emergency Response Projects 100 100 Kennydale 320-Reservoir 500 0 Highlands 435-Zone Reservoirs 2,400 2,300 Water Main Replacement 1,500 1,500 Downtown Water Main Improvements 2,000 1,500 Telemetry Improvements 250 250 Water System Security 50 50 Emergency Power to Water Facilities 500 300 WSDOT I-405 Water Relocations 200 100 Water System Plan Update 100 50 Water Pump Station Rehabilitation 500 400 PRV's Replacement 300 300 Reservoir Recoating 200 200 Highlands Water Main Improvements 300 300 Automatic Meter Reading Conversion 50 50 Maplewood Filter Media Replacement 50 50 Aquifer Monitoring and Management 30 30 Water Main Oversizing 100 100 Rainier Ave S Phase 2 Water Main Improvements 0 300 Total Project Costs 9,130 7,880 Wastewater Utility The Wastewater Utility CIP consists of the revitalization projects for downtown; major sewer upgrade (Kennydale Lakeline); replacement/rehabilitation of force mains, sewer mains rehabilitation and lift stations; and major maintenance projects. See attached Wastewater Utility CIP map for project locations. The Wastewater Utility CIP projects for 2019 and 2020 and their budgeted amounts (in thousands of dollars) are listed below: Wastewater CIP Projects 2019 Budget 2020 Budget Kennydale Lakeline Sewer Upgrade 1,700 1,700 Downtown Sewer Replacement/Rehabilitation 2,000 0 Lift Station Rehabilitation 900 900 Force Main Replacement/Rehabilitation 400 400 2019 Sanitary Sewer Main Replacement/Rehabilitation 1,500 0 2020 Sanitary Sewer Main Replacement/Rehabilitation 0 1,500 Miscellaneous/Emergency Projects 200 200 Wastewater Operations Master Plan 300 0 Total Project Costs 7,000 4,700 AGENDA ITEM #3. a) Ed Prince, Council President Page 4 of 6 September 25, 2018 \LLHtp Surface Water Utility The Surface Water Utility CIP consists of the Cedar River dredging and levee recertification projects; revitalization projects; infrastructure maintenance, replacement and rehabilitation; pump station upgrades, and major maintenance (wetland mitigation bank and sediment pond cleaning). Program work includes mosquito abatement, update of the geographical information system (GIS), manual update, and flow and water quality monitoring. See attached Surface Water Utility CIP map for project locations. The Surface Water Utility CIP projects for 2019 and 2020 and their budgeted amounts (in thousands of dollars) are listed below: Surface Water CIP Projects 2019 Budget 2020 Budget Cedar River Gravel Removal (Maintenance Dredge)164 0 Cedar River 205 Project Levee Recertification 750 3,000 Madsen Creek Improvement 275 625 Renton Hill Storm System Improvement 275 0 Jefferson Ave NE Green Connections 625 0 SE 172nd St and 125th Ave N Storm System Improvement 30 0 Heather Downs Detention Pond Retrofit 38 500 Small Drainage Projects Program 510 500 Surface Water Utility GIS 100 100 Maplewood Creek Sedimentation Facility Maintenance 85 85 Madsen Creek Sedimentation Cleaning 73 65 Springbrook Creek Wetland and Habitat Mitigation Bank 100 100 Rainier Ave and Oakesdale Ave Pump Station Upgrades 200 0 Stormwater Facility Fencing 100 100 Miscellaneous/Emergency Storm 50 50 Talbot Hill Area Mosquito Abatement Program 75 75 Total Project Costs 3,350 5,200 Rate Modeling Budget year 2015 was the fifth year of our five-year plan to stabilize the utility funds, levelize rates, reduce debt and maintain our infrastructure. We accomplished our goal of meeting the financial policies by the end of the last budget cycle. Our goal now is to continue to commit adequate funds for system reinvestment, while providing infrastructure for revitalization projects and economic priority areas. The increase in capital funding necessary to complete major revitalization projects scheduled for 2019 and 2020 require no rate increases in Water, Wastewater and Surface Water utilities in 2019 and small rate increases in 2020 for the Water, Wastewater and Surface Water utilities. Rate modeling for 2019 and 2020 showed a need for revenue increases in the Water, Wastewater and Surface Water utilities (2% in 2020). Solid Waste rate modeling AGENDA ITEM #3. a) Ed Prince, Council President Page 5 of 6 September 25, 2018 \LLHtp indicated a need for a 4% increase in both 2019 and 2020. The aggregate rate revenue increase for all four utilities for 2019 is 0.83% and 2.42% in 2020, which is significantly less than the average inflation rate (approximately 3.6%). The following fee increases impact the Solid Waste Utility’s rates, including King County’s proposed 4.6% increase in the solid waste disposal fee (tipping fee) from $134.59 per ton to $140.82 per ton; the contractor’s CPI increase of 3.7%; and the Local Hazardous Waste Management Program fee increase of 5.4% in 2019 and 5.4% in 2020. The King County wastewater treatment charge will be increasing by 2.5% ($1.11) in 2019 from $44.22 to $45.33. This rate increase impacts the Wastewater Utility by increasing the amount of utility tax paid. In 2016 we had a King County treatment stabilization fund to equalize the way King County charges for treatment. We deferred this charge for 2017 and 2018. We are proposing this charge also be deferred for the 2019 and 2020 budget cycle because we have enough in the King County treatment stabilization fund to cover the 2019 and 2020 charges. We will assess the need for this charge in the 2021 and 2022 budget. Table 1 shows the proposed average monthly bills for the single-family customer class. The average single-family customer’s total City utility bill will increase by $0.85 in 2019 (0.8% overall) and $2.57 in 2020 (2.4% overall). System Development Charges and Development Fees As part of the rate modeling, the consultant updated the system development charges necessary to pay for the future capital projects that increase system capacity to serve growth. The consultant’s calculations projected increases ranging from 11% to 20% depending on the utility. Staff has proposed that these increases be phased in over two years. Table 2 shows the proposed system development charges for the piped utilities. The increases in system development charges are due to the increase in plant value from the City’s contribution in capital projects and improvements. An increase in plant value increases the share a new customer pays to connect to the existing infrastructure. All three piped utilities have been completing record high capital improvement projects and adding significant capacity to the infrastructure as part of the City’s revitalization program. These investments by the utilities are the major factor in the increasing connection charges for 2019 and 2020. Table 3 shows a comparison of system development charges for neighboring utilities. Renton still has very low connection charges compared to the rest of the region. Staff updates the utility development fees each two-year budget cycle to reflect increases in labor and material costs and to add necessary permits. We propose to increase the Wastewater and Surface Water construction permit fees by $25 each year and to add $25 to permits that require utilities locates. We also propose to add a new utility refresh locates fee of $500 for standard locates and $1,000 for large project locates, each time the excavator calls for the utility locates to be refreshed during the 45-day locates ticket. AGENDA ITEM #3. a) Ed Prince, Council President Page 6 of 6 September 25, 2018 \LLHtp The Fee Schedule lists the proposed utility development fees. We further propose increases to King County permits and inspections to reflect King County’s increased fees. CONCLUSION: Implementing the proposed 2019 and 2020 revenue requirements will allow the utilities to continue to reduce reliance on debt, stabilize rates, invest in existing infrastructure to prevent deterioration, failure, and/or lapse in service and complete revitalization projects critical to the City’s vision. Increases in system development charges reflect the increase in the value of the system and provide funding for capital projects to increase system capacity for growth and complete revitalization projects. Updating the development fees assures that the utilities are recouping their costs to serve development. cc: Jan Hawn, Administrative Services Administrator Hai Nguyen, Senior Finance Analyst Marc Gordon, Senior Finance Analyst Teresa Phelan, Utility Systems Senior Program Specialist Melissa Crawford, Utility Systems Administrative Secretary AGENDA ITEM #3. a) TABLE 1 Average Monthly Rates for 2019 and 2020 Single-family Residential Current Rate Proposed Rates- Budget $ (%) 2- year Projected Rates $ (%) Utility 2018 2019 2020 2021 2022 Water $38.83 $38.83 (0%)$39.61 (2%)$40.40 (2%)$41.21 (2%) Wastewater $29.91 $29.91 (0%)$30.51 (2%)$31.12 (2%)$31.74 (2%) Surface Water $14.85 $14.85 (0%)$15.15 (2%)$15.45 (2%)$15.76 (2%) Solid Waste $21.33 $22.18 (4%)$23.07 (4%)$24.22 (5%)$25.43 (5%) King County Rate Stabilization charge $0.00 $0.00 $0.00 $0.58 $0.58 CITY TOTAL $104.92 $105.77 $108.34 $111.77 $114.72 Change (%)$0.85 (.8%)$2.57 (2.4%)$3.43 (3.2%)$2.95 (2.6%) King County Treatment Charge $44.22 $45.33 (2.5%)$45.33 (0%)$47.37 (4.5%)$47.37 (0%)AGENDA ITEM #3. a) TABLE 2 System Development Charges 3/4” or 1” Single-family Residential Customers Existing Charge 2018 Recommendation from Rate Study $ (%) Proposed 2019 $ (%)Proposed 2020 $ (%) Water $3,727 $4,400 (18.1%)$4,050 (8.7%)$4,400 (8.6%) Wastewater $2,837 $3,400 (19.8%)$3,100 (9.3%)$3,400 (9.7%) Surface Water $1,718 $1,900 (10.6%)$1,800 (4.8%)$1,900 (5.6%) Total $8,282 $9,700 $8,950 $9,700 $ (% change)$1,418 (17.1%)$668 (8.1%)$750 (8.4%) Split the increase to put half in 2019 and half in 2020 AGENDA ITEM #3. a) TABLE 3 System Development Charges Comparison Other Agencies (Existing Fees-2018) Table above assumes a 5/8” x 3/4” meter for domestic use. Agency Water Wastewater Surface Water Total Skyway Water and Sewer District $11,384 $5,696 Seattle, Renton $17,080* Issaquah $12,034 $2,024 $2,024 $16,948 Redmond $9,235 $2,890 $1,342 $13,467 Kirkland $9,558 $3,106 $508 $13,025 Lacey $6,879 $3,617 Varies** $10,496+ Auburn $6,630 $2,460 $1,229 $10,319 Kent $7,373 None $2,215 $9,588 Olympia $4,180 $3,442 $1,190 $8,812 Renton (proposed 2020)$4,400 $3,400 $1,900 $9,700 Renton (proposed 2019)$4,050 $3,100 $1,800 $8,950 Renton (existing 2018)$3,727 $2,837 $1,718 $8,282 Federal Way (Lakehaven WS)$3,707 $3,509 None $7,216 * This amount does not include the Seattle or Renton fee ** Per city of Lacey staff, unable to give estimate, since it varies due to several factors including size and annexation date + This amount does not include the Surface Water amount AGENDA ITEM #3. a) NE 12th StTransmissionMain Replacement Highlands435-ReservoirReplacement Renton HillWatermainReplacement KennydaleReservoir Water Main Impr.between S 2ndSt & S 3rd St Emergency PowerS. TalbotPump Station Renton Ave SWater Main EmergencyPower W. HillPump Station DuvallAve NEWater Main Esri, HERE, Garmin, © OpenStreetMap contributors, and the GIS user community µ City of Renton Utility SystemsCapital Improvement Program Drinking Water Utility Projects 2019-2020 WATER PROGRAMS FOR REGULATORY COMPLIANCE AND FOR OPERATION OF WATER SYSTEM -2019 WATER SYSTEM PLAN UPDATE -IMPLEMENTATION OF AQUIFER PROTECTION CODE CROSS-CONNECTION CONTROL AND WATER USE EFFICIENCY PROGRAMS -MAINTAIN HYDRAULIC MODEL OF WATER SYSTEM -UPDATE WATER GIS DATABASE AND MAPPING -MONITORING AND MAINTAIN DATABASE FOR WATER QUALITY AND WATER LEVELS -WATER SYSTEM TELEMETRY MASTER PLAN -UPGRADE TO ADVANCED METERING INFRASTRUCTURE Document Path: Y:\Files\DrinkingWater\MapDocuments\wCIP_2019-2020.mxd AGENDA ITEM #3. a) Renton MercerIs land BellevueKingCountyBellevue Newcastle Bellevue Newcastle King CountyKingCountyNewcastleKing CountyKing County Newcastle King County Ki n g C o u n t y T u k w i l a King CountySeattleKing County Ki n g C o un t yNew c a s t l e Ki n g C o u n t y K e n t King County NewcastleNewcastle KentTukwilaKentTukwilaSeattleSeattle Downtown SewerRepalcement/Rehabilitation KennydaleLakelineSewer Upgrade Esri, HERE, Garmin, © OpenStreetMap contributors, and the GIS user community City of Renton Utility SystemsCapital Improvement Program µ Wastewater Utility Projects - 2019/2020 0 0.5 10.25 Miles Sanitary Sewer Programs - 2019/2020 Sanitary Sewer Rehabilitation / Replacement- Forcemain Rehabilitation / Replacement- Lift Station Rehabilitation / Replacement- Wastewater Operations Master Plan- Misc. Sewer Projects Print Date: 07/25/2018Document Path: Y:\Files\WasteWater\MapDocuments\ssCIP_2019-2020.mxd AGENDA ITEM #3. a) - R EN TONR EN TON SEATTLESEATTLE MER CERMER CERISLAN DISLAN D KIN G COUN TYKIN G COUN TY KIN G C O U N T Y KIN G C O U N T Y Springbrook Cre e kSpringbrook Cre e kW e tland andW e tland andHabitat MitigationHabitat Mitigation $200,000$200,000 Ce d ar Rive r Grave l Re m ovalCe d ar Rive r Grave l Re m ovalProje c t (Maint. Dre d ge )Proje c t (Maint. Dre d ge )$163,800$163,800 Ce d ar Rive r 205 Le ve eCe d ar Rive r 205 Le ve eRe c e rtific ationRe c e rtific ation$3,750,000$3,750,000 SE 172nd St/125th Ave SESE 172nd St/125th Ave SEStorm Syste m Im prove m e ntStorm Syste m Im prove m e nt$30,000$30,000 Rainie r Ave / Oake sd aleRainie r Ave / Oake sd aleAve Pum p Station Upgrad eAve Pum p Station Upgrad e$200,000$200,000 Maple wood Cre e k Se d im e ntMaple wood Cre e k Se d im e ntFac ility Mainte nanc eFac ility Mainte nanc e$170,000$170,000 Mad se n Cre e k Se d im e ntMad se n Cre e k Se d im e ntFac ility Mainte nanc eFac ility Mainte nanc e$138,200$138,200 Re nton Hill UtilityRe nton Hill UtilityRe plac e m e nt Proje c tRe plac e m e nt Proje c t$275,000$275,000 Mad se n Cre e kMad se n Cre e kIm prove m e ntIm prove m e nt$900,000$900,000 He athe r Downs De te ntionHe athe r Downs De te ntionPond W ate r Quality Re trofitPond W ate r Quality Re trofit$538,000$538,000 Talbot HillTalbot HillAre a Mosq uitoAre a Mosq uitoAbate m e nt ProgramAbate m e nt Program$150,000$150,000 N E 16th St & Je ffe rson Ave N EN E 16th St & Je ffe rson Ave N EStorm wate r Gre e n Conne c tionStorm wate r Gre e n Conne c tion$625,000$625,000 Rainie r Ave N Culve rtRainie r Ave N Culve rtRe plac e m e nt Proje c tRe plac e m e nt Proje c t Lake Y oungsLake Y oungsCt SE StormCt SE StormIm prove m e ntIm prove m e nt EValleyHwy84thAveSSE 128th St S 132nd St N3rdSt 164th Ave SEDuvallAveNE124thAveSERainierAveS Rain ier Ave NEM e rcerWaySE Petrovitsky R d SW 43rd St SE CarrRdNE 4th StLoganAveN ForestDr SE S G r a d y W a yLakemontBlvdSEPark Ave N148th Ave SESE 192nd St S180thSt AirportWay S W G r a d y W a y RentonAve S WMercerWay Co al Creek P kwySESEMayValleyRd OakesdaleAveSW140thAveSE N E 3 rd S t140thWaySE Newcastle GolfClubRd S 133rd S tUV900 UV900 UV169 UV515 UV515 UV181 UV167 UV167 §¨¦405 §¨¦405 §¨¦405 Sm all Drainage Proje c ts Program - $1,010,000Mic s Em e rge nc y Storm Proje c ts – $100,000Surfac e W ate r Utility GIS – $200,000Storm wate r Fac ility Fe nc ing Proje c t $200,000 Programs/Projects 2019 - 2020: ´ Print Date : 08/30/2018 2019 - 2020 Surfac e W ate r Utility2019 - 2020 Surfac e W ate r UtilityCIP Proje c tsCIP Proje c ts 0.5 0 0.5Miles Lake W ashingtonLake W ashington AGENDA ITEM #3. a) City of Renton Fee Schedule 2017-2018 SECTION XII. DEVELOPMENT FEES (CONTINUED)2018 2019 2020 2.Land Use Review Fees: (Continued) 3.Public Works Fees: a.Franchise Application Fee $5,000 $5,000 $5,000 b.Franchise Permit Fees: 1,2 (i)Small work, including trenching less than 60 linear feet or installation of 6 or less utility poles $350 $350 $350 (ii)All other work permit fee plus $60 per hour of inspection.$350 $350 $350 1Bond required pursuent to RMC 9-10-5 c.Latecomers' Agreement Application Fees: (i)Processing fee* (Nonrefundable) (1)If amount covered by latecomers’ is $50,000 or less $500 $1,000 $1,000 (2)If amount covered by latecomers' is between $50,000 and $200,000 $1,000 $2,000 $2,000 (3)If amount covered by latecomers' is greater than $200,000 $2,000 $4,000 $4,000 (ii)Latecomers' Agreement – Administration and collection fee (1)if amount covered by latecomers' is $50,000 or less 15% of total 15% of total 15% of total (2)If amount covered by latecomers' is between $50,000 and $200,000 10% of total 10% of total 10% of total (3)If amount covered by latecomers' is greater than $200,000 5% of total 5% of total 5% of total (iii)Segregation processing fee, if applicable $750 $750 $750 d.System Development Charge Tables: (i)Water and Wastewater System Development Charges: (1)5/8 x 3/4 inch and 1 inch: (a)Water service fee3 $3,727 $4,050 $4,400 (b)Fire service fee 1,2 $477 $518 $563 (c)Wastewater fee3 $2,837 $3,100 $3,400 (2)1-1/2 inch: (a)Water service fee3 $18,635 $20,250 $22,000 (b)Fire service fee 1,2 $2,384 $2,591 $2,815 (c)Wastewater fee3 $14,185 $15,500 $17,000 (3)2 inch: (a)Water service fee3 $29,816 $32,400 $35,200 (b)Fire service fee 1,2 $3,815 $4,146 $4,504 (c)Wastewater fee3 $22,696 $24,800 $27,200 (4)3 inch: (a)Water service fee3 $59,632 $64,800 $70,400 (b)Fire service fee 1,2 $7,630 $8,292 $9,008 (c)Wastewater fee3 $45,392 $49,600 $54,400 (5)4 inch: (a)Water service fee3 $93,175 $101,250 $110,000 (b)Fire service fee 1,2 $11,922 $12,956 $14,075 (c)Wastewater fee3 $70,925 $77,500 $85,000 (6)6 inch: (a)Water service fee3 $186,350 $202,500 $220,000 (b)Fire service fee 1,2 $23,843 $25,911 $28,150 (c)Wastewater fee3 $141,850 $155,000 $170,000 (7)8 inch: (a)Water service fee3 $298,160 $324,000 $352,000 (b)Fire service fee 1,2 $38,149 $41,458 $45,041 (c)Wastewater fee3 $226,960 $248,000 $272,000 (ii)Storm Water System Development Charges: (1)New single family residence (including mobile/manufactured homes)3 $1,718 $1,800 $1,900 (2) $0.760 per sq foot$0.720 per sq foot 1The fixed application fee established herein is intended to cover the City’s internal administrative costs in processing and administering the franchise.In addition to the fixed application fee,the City may require applicants to either directly pay or reimburse the City for external costs reasonably incurred to process the application and/or administer the franchise agreement.The City may require applicants to deposit funds in advance to cover legal and/or other professional services fees as they are incurred. Unless otherwise specified in a franchise agreement, the fee shall be due and payable at or prior to the time of construction permit issuance. If a franchise agreement does not specify the fee amount, the generic fee, as identified in the following table, shall be collected. 2The City may decide to contract with a consultant to perform plan reviews and inspections and may bill such costs and expenses directly to *The processing fee is due at the time of application. The administration and collection fee is deducted from each individual latecomer fee payment and the balance forwarded to the holder of the latecomer’s agreement pursuant to RMC 9-5, Tender of Fee. Addition to existing single family residence greater than 500 square feet (including mobile/manufactured homes) Fee not to exceed $1,800 (2019) or $1,900 (2020)$0.687 per sq foot 1Per RMC 4-3-050F7, the City may charge and collect fees from any applicant to cover costs incurred by the city in review of plans, studies, monitoring reports and other documents related to evaluation of impacts to or hazards from critical areas and subsequent code-required 2When the City is the lead agency for a proposal requiring an Environmental Impact Statement (EIS) and the Environmental Review Committee (ERC) determines that the EIS shall be prepared, the City may charge and collect a reasonable fee from any applicant to cover costs incurred by the City in preparing the EIS. The ERC shall advise the applicant(s) of the projected costs for the EIS prior to actual preparation; the applicant shall post bond or otherwise ensure payment of such costs. The ERC may determine that the City will contract directly with a consultant for preparation of an EIS, or a portion of the EIS, and may bill such costs and expenses directly to the applicant. Such consultants shall be selected by mutual agreement of the City and applicant after a call for proposals. If a proposal is modified so that an EIS is no longer required, the ERC shall refund any fees collected under this subsection which remain after incurred costs are paid. The City may collect a reasonable fee from an applicant to cover the cost of meeting the public notice requirements of this Title relating to the applicant’s proposal. The City shall not collect a fee for performing its duties as a consulted agency. The City may charge any person for copies of any document prepared under this Title, and 3Per Resolution 4318, fees for an Accessory Dwelling Unit (ADU) will be assessed at 50%; fees will be waived for every third ADU created within a subdivision of ten or more lots and vested as of the adoption date of Res. 4318, through December 31, 2018.4Prior to issuance of a small cell permit, the applicant shall pay the actual administrative expenses incurred by the City that are directly related to the City's review of the application, including plan inspection, and approval, as authorized by RCW 35.21.860(1)(b), as may be amended. AGENDA ITEM #3. a) City of Renton Fee Schedule 2017-2018 SECTION XII. DEVELOPMENT FEES (CONTINUED)2018 2019 2020 3. Public Works Fees: (continued) (3)$0.687 $0.720 $0.760 per sq foot per sq foot per sq foot d.System Development Charge Tables: (continued) 1 Based upon the size of the fire service (NOT detector bypass meter) e.Administrative Fees for SDC Segregation Request* $750 + administrative costs $750 + administrative costs $750 + administrative costs f. (i)Water Construction Permit Fees:1 (1)Water meter tests for 3/4” to 2" meter $50 $50 $50 (a)Water meter tests on meters 2" or larger $60 deposit + time and materials $60 deposit + time and materials $60 deposit + time and materials (b)Open and close fire hydrants for fire flow tests conducted by others. Time and materials Time and materials Time and materials (c)Water service disconnection (cut at main)$250 $275 $275 (d)Meter resets $95 $95 $95 (e)Repair of damage to service $225 $250 $250 (f)Water main connections $535 $560 $560 (g)Water main cut and cap $1,000 $1,025 $1,025 (h)Water quality/inspection/purity tests $80 $80 $80 (i)Specialty water tests (lead, copper, etc) Cost of test + $70 processing fee Cost of test + $70 processing fee Cost of test + $70 processing fee (j)Water turn ons/offs after hours $185 $185 $185 (k)Installation of isolation valve. $2,000 deposit + time and materials $2,000 deposit + time and materials $2,000 deposit + time and materials (l)$250 + $0.15 $250 + $0.15 $250 + $0.15 per lineal per lineal per lineal foot foot foot (m)Miscellaneous water installation fees. Time and materials Time and materials Time and materials (n)Service size reductions $50 $50 $50 (o)Installation fees for ring and cover castings $200 $200 $200 (2)Water meter installation fees – City installed: The following fees are payable at the time of application for water meter installation(s): (a)3/4” meter installed by City within City limits. Installation of stub service and meter setter only.$2,850 $2,875 $2,875 (i)3/4" meter drop in only $400 $400 $400 (b)3/4” meter installed by City outside City limits. Installation of stub service and meter setter only.$2,910 $2,935 $2,935 (i)3/4" meter drop in only $400 $400 $400 (c)1” meter installed by the City. Installation of stub service and meter setter only.$2,850 $2,875 $2,875 (i)1" meter drop in only $460 $460 $460 (d)1-1/2" meter installed by the City. Installation of stub service and meter setter only.$4,580 $4,605 $4,605 (i)1-1/2” meter drop in only $750 $750 $750 (e)2” meter installed by the City. Installation of stub service and meter setter only.$4,710 $4,735 $4,735 (i)2" meter drop in only $950 $950 $950 (3)$220 $220 $220 (4)Hydrant Meter fees: The following fees are payable at the time of application for a hydrant meter: (a)Hydrant meter permit fee $50 $50 $50 (b)Deposits: (i)3/4” meter and backflow prevention assembly.$500 $500 $500 (ii)3” meter and backflow prevention assembly.$2,000 $2,000 $2,000 (iii)Deposit processing charge, nonrefundable.$25 $25 $25 (c)Meter rental (begins on day of pickup): (i)3/4” meter and backflow prevention assembly. Per month.$50 $50 $50 (ii)3” meter and backflow prevention assembly. Per month.$250 $250 $250 (ii)Wastewater and Surface Water Construction Permit Fees:1 (1)Residential: (a)Wastewater permit fee $300 $350 $375 (b)Surface water permit fee $300 $350 $375 (2)Commercial: (a)Wastewater permit fee $300 $350 $375 (b)Surface water permit fee $300 $350 $375 (3)Industrial: (a)Wastewater permit fee $300 $350 $375 (b)Surface water permit fee $300 $350 $375 the first two hundred fifty (250) lineal feet Water meter processing fees – Applicant installed: For meters larger than 2”, the applicant must provide materials and installs. The City charges a $220.00 processing fee at the time of meter application. All other uses charge per square foot of new impervious surface, but not less than $1,800 (2019) or $1,900 (2020) 2 Unless a separate fire service is provided, the system development charge(s) shall be based upon the size of the meter installed and a separate fire service fee will not be charged.3Per Resolution 4318, fees for an Accessory Dwelling Unit (ADU) will be assessed at 50%; fees will be waived for every third ADU created within a subdivision of ten or more lots and vested as of the adoption date of Res. 4318, through December 31, 2018. *The applicant shall pay the City’s administrative costs for the preparation, processing and recording of the partial payment of the fee(s). The adminitrative fee is due at the time of application for special assessment district, and/or latecomer’s charge partial payment for each segregation. If the same segregation is used for more than one utility’s special assessment district, and/or latecomer’s charge, then only Public Works Construction Permit Fees: The following public works construction permit fees, utility permit fees, and miscellaneous charges are payable at or prior to the time of construction permit issuance. New water line chlorination fee. Fee plus $0.15 per lineal foot for any footage after AGENDA ITEM #3. a) City of Renton Fee Schedule 2017-2018 SECTION XII. DEVELOPMENT FEES (CONTINUED)2018 2019 2020 3.Public Works Fees: (continued) f. (ii)Wastewater and Surface Water Construction Permit Fees:1 (continued) (4)Repair of any of the above (a)Wastewater permit fee $300 $350 $375 (b)Surface water permit fee $300 $350 $375 (5)Cut and cap/Demolition permit: (a)Wastewater permit fee $300 $350 $375 (b)Surface water permit fee $300 $350 $375 (6)$300 $350 $375 (7)$300 $350 $375 plus King plus King plus King County County County sewer rate on sewer rate on sewer rate on discharged discharged discharged amount amount amount (iii) (1)Less than 35 feet in length $100 $125 $125 (2)35 to 100 feet in length $125 $150 $150 (3)Greater than 100 feet in length $150 $175 $175 (4)Wastewater or storm water service $300 $350 $375 (5)King County ROW Permits/Inspections: (a)Service Installation Only $1,000 $1,025 $1,025 (b)Utility Extension per 100' of Length (Min 200' Length)$500 $1,025 $1,025 (iii) (iv)$500 $525 $525 (v) (1)Standard locate N/A $500 $500 (2)Large project locate N/A $1,000 $1,000 g. (i) (1)$150,000.00 or less 6% of cost 6% of cost 6% of cost (2)Over $150,000.00 but less than $300,000.00. $9,000 + 5% over $150,000 $9,000 + 5% over $150,000 $9,000 + 5% over $150,000 (3)$300,000.00 and over. $16,500 + 4% over $300,000 $16,500 + 4% over $300,000 $16,500 + 4% over $300,000 (ii)Standard or minor drainage adjustment review $550 $550 $550 1Includes three (3) review cycles. Additional reviews will be charged $1,500 each. h.Grade and Fill License Fees: Fees shall be based on Tier. Grade and Fill Quantity Tier Tier Tier < 50 cy 1 1 1 50 cy - 499 cy 2 2 2 500 cy - 4,999 cy 3 3 3 5,000 cy - 49,999 cy 4 4 4 50,000 cy - 99,999 cy 5 5 5 100,000 cy and larger 6 6 6 (i)Review/Intake Fee1: (1)Tier 1 $155 $155 $155 (2)Tier 2 $466 $466 $466 (3)Tier 3 $621 $621 $621 (4)Tier 4 $932 $932 $932 (5)Tier 5 $1,242 $1,242 $1,242 (6)Tier 6 $1,553 $1,553 $1,553 (ii)Inspection/Issuance Fee2: (1)Tier 1 $148 $148 $148 (2)Tier 2 $444 $444 $444 (3)Tier 3 $887 $887 $887 (4)Tier 4 $1,183 $1,183 $1,183 (5)Tier 5 $2,366 $2,366 $2,366 2.5 ac - < 5 ac 5 ac and larger 7,000 sf - < 3/4 acre 3/4 ac - < 1 ac 1 ac - < 2.5 ac 2Construction cost, also known as the Engineer’s Estimate or the Contractor’s Bid, shall mean cost estimate for all project related improvements outside of the building envelopes, including, but not limited to, all costs required to construct the following: paved parking lots, private sidewalks or walkways; private and public storm water management facilities; temporary erosion and sedimentation control facilities; water quality facilities; public and private streets; public and private sanitary sewers; public water main improvements; required off-site street, bike and pedestrian improvements; street lighting improvements; required landscaping and street tree improvements; and 3The City may decide to contract with a consultant to perform plan reviews and inspections and may bill such costs and expenses directly to Cleared or Distrurbed < 7,000 sf Work in right-of-way – construction permit: Utility and street/sidewalk improvements: A bond is required, as stipulated in RMC 9- 10-5, Street Excavation Bond. (continued) Street light system fee, per new connection to power system (payable at or prior to the time of construction permit issuance)Exception: No permit fee shall be charged for individual homeowners for work in street rights-of-way for street tree or parking strip irrigation systems. 1Per Resolution 4318, fees for an Accessory Dwelling Unit (ADU) will be assessed at 50%; fees will be waived for every third ADU created within a subdivision of ten or more lots and vested as of the adoption date of Res. 4318, through December 31, 2018. Public works plan review and inspection fees1,3: All developers, municipal or quasi-municipal entities, or utility corporations or companies, except those specifically exempted, shall pay fees under this Section. Exempted entities include City-franchised cable TV, cable modem, natural gas, telecommunications, and electrical power. Half of this fee must be paid upon application and the remainder when the permit(s) is issued. There are additional construction permit fees which are also payable upon issuance. The fee will be based upon percentages of the estimated cost of improvements using the following formula. Street and utility plan review and inspection fees; estimated construction cost2: The applicant must submit separate, itemized cost estimates for each item of improvement subject to the approval by the Public Works Plan Review Section. Public Works Construction Permit Fees: The following public works construction permit fees, utility permit fees, and miscellaneous charges are payable at or prior to the time of construction permit issuance. (continued) Reinspection for Watewater or Surface Water Permits Ground water discharge (temporary connection to wastewater system for discharge of contaminated ground water over 50,000 gallons) Rate plus billed for current Renton and King County sewer rate on discharged amount (meter provided by property owner) Work in right-of-way – construction permit: Utility and street/sidewalk improvements: A bond is required, as stipulated in RMC 9- 10-5, Street Excavation Bond. Utility Locate Refresh Fee (Fee is due each time excavator calls in for locate refresh during 45-day locate ticket) AGENDA ITEM #3. a) Utility Revenue Needs and Capital Improvement Program 2019-2020 Presentation to Utilities Committee October 11, 2018 AGENDA ITEM #3. b) Presentation Summary •Financial Policies •Factors Driving Rates •Capital Improvement Program •Proposed Revenue Projections •Average Monthly Bills •Proposed Connection Charges •Other Fees •Recommendations AGENDA ITEM #3. b) Financial Policies Reserves •Debt Coverage: 1.25 debt service coverage •Operating Reserves: 12% of operating budget or minimum of 30 days of operation •Rate Stabilization: Required by bond covenants •Fund Balance: Target of $400,000 Solid Waste, $380,000 KC Wastewater Treatment Annual System Reinvestment Goals •Water Utility:$4 million •Wastewater Utility:$3 million •Surface Water Utility:$3 million AGENDA ITEM #3. b) Factors Driving Rates Piped Utilities •Capital Improvement Program Revitalization Projects System Reinvestment Wastewater •King County Treatment Rate Increase (2.5%) Solid Waste •Local Hazardous Waste Management Program Fee Increase (5.4%) •King County Disposal Fee Increase (4.6%) •Contractor CPI (3.7%)AGENDA ITEM #3. b) Capital Improvement Program Downtown Revitalization Project New Infrastructure System Reinvestment •Maintenance •Rehabilitation •Replacement AGENDA ITEM #3. b) Capital Improvement Program Rate Drivers Downtown Utility Improvements •Water: 2019 budget -$2 Million, 2020 budget -$1.5 Million •Wastewater: 2019 budget -$2 Million •Surface Water: (budgeted in 2017-2018) Highlands 435-Zone Reservoir •2019 budget -$2.4 Million, 2020 budget -$2.3 Million Kennydale 320-Zone Reservoir •2019 budget -$500,000 Water Main Replacement •2019 budget -$1.5 Million, 2020 budget -$1.5 Million Kennydale Lakeline Sewer Upgrade •2019 budget -$1.7 Million, 2020 budget -$1.7 Million AGENDA ITEM #3. b) Capital Improvement Program Rate Drivers (continued) Lift Station Rehabilitation •2019 budget -$900,000, 2020 budget -$900,000 Sanitary Sewer Main Replacement/Rehabilitation •2019 budget -$1.5 Million, 2020 budget -$1.5 Million Jefferson Ave NE Green Connections •2019 budget -$625,000 Heather Downs Detention Pond Retrofit •2019 budget -$38,000, 2020 budget -$500,000 AGENDA ITEM #3. b) Capital Improvement Program Links Water Utility •For complete Water CIP projects, please visit: Q:\2019-2020 Budget\CIP\13 Water 2019-2020.xlsx Wastewater Utility •For complete Wastewater CIP projects, please visit: Q:\2019-2020 Budget\CIP\15_Wastewater 2019-2020.xlsx Surface Water Utility •For complete Surface Water CIP projects, please visit: Q:\2019-2020 Budget\CIP\17_Surface Water 2019-2020.xlsx AGENDA ITEM #3. b) Average Monthly Single-family Bill 2018 2019 2020 2021 2022 Water $38.83 $38.83 $39.61 $40.40 $41.21 Increase $$0.00 $0.78 $0.79 $0.81 Increase %0%2%2%2% Wastewater $29.91 $29.91 $30.51 $31.12 $31.74 KC Rate Stabilization $0.00 $0.00 $0.00 $0.58 $0.58 Increase $$0.00 $0.60 $1.19 $1.20 Increase %0%2%2%2% Surface Water $14.85 $14.85 $15.15 $15.45 $15.76 Increase $$0.00 $0.30 $0.30 $0.31 Increase %0%2%2%2% Solid Waste $21.33 $22.18 $23.07 $24.22 $25.43 Increase $$0.85 $0.89 $1.15 $1.21 Increase %4%4%5%5% TOTAL $104.92 $105.77 $108.34 $111.77 $114.72 Total Increase $$0.85 $2.57 $3.43 $2.95 Total Increase %0.8%2.4%3.2%2.6%AGENDA ITEM #3. b) Proposed Connection Charges Existing 2019 2020 Water $3,727 $4,050 $4,400 Wastewater $2,837 $3,100 $3,400 Surface Water $1,718 $1,800 $1,900 Total $8,282 $8,950 $9,700 Total Increase $668 $750 Total % Increase 8.1%8.4%AGENDA ITEM #3. b) Other Fees Increase Fees •Wastewater and Surface Water construction permits by $25 in 2019 and 2020 to reflect inspection costs associated with the permit •Add $25 in 2019 and 2020 to permits that require utilities locates to offset the cost of the locates •Add new utility refresh locates fees of $500 for standard locates and $1,000 for large project locates, each time we are called out for a locates refresh during the 45-day locates ticket •Increase King County permits and inspection fees to reflect increases in King County fees AGENDA ITEM #3. b) Recommendations Approve the 2019 and 2020 proposed revenue increase Defer collection of King County rate stabilization charge for 2019 and 2020 Approve System Development Charges and permit fees AGENDA ITEM #3. b)