No preview available
HomeMy WebLinkAboutContract / ' ' CAG-19-212 ' - ' - � ( ��%��������0JlF ����� ���� �T� �0�� � ������������ «���Y�������� ' ����.^��"�.�"^�"° ^ FOR UTILITY �,,�~ , ^�"�"^^ �"����^"� .~�" ".� �,�^�^^..~,.��� �������T " "`~=°~-~~^ ` THIS AGREEMENT, dated July 32' 2018. is by and between the City ufRenton (the "City"), a Washington municipal corporation, and (]ties Digital, Inc. ("Consultant"), a Wisconsin corporation. The City and the Consultant are referred to collectively in this Agreement asthe "Parties."Once fully executed bythe Parties,this Agreement is effective asofthe last date signed by both parties. ` 1. Scope of Work: Consultant agrees to provide professional scanning services for Utility Systems documents, plans, and maps into Laserfiche as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the "Work." 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions,deletions or modifications.Anysuch changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates setforth in Exhibit C or as otherwise mutually agreed by the Parties. 3' Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s)set forth in Exhibit B.All Work shall be performed by no later than December 3l, 3D2O. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed$45,000, including applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according tothe rate(s)or amounts specified in Exhibit C.The Consultant agrees that any hourly or flat rate charged hyitfor its Work shall remain locked at the negotiated rate(s) unless otherwise agreed tmin writing mr provided in Exhibit C. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed asa result of the performance and payment of this Agreement. B. Method of Pavment.On a monthly or no less than quarterly basis during any quarter in which Work is performed,the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the � � ` , ' name of the personnel performingsuch Work, and any hourly labor charge rate for ' such personnel. The Consultant shall also submit m final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant's performance does not meet the requirements uf this Agreement, the Consultant will correct or modify its performance tocomply with the Agreement.The City may withhold payment for work that does not meet the requirements nf this Agreement. . C. Effect of Pavment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non'ApprmpriationofFunds. |f sufficient funds are not appropriated or allocated for � payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work pramounts incurred after the end of the ` current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty orexpense shall accrue to the City in the event this provision applies. �. Termination: A. The City reserves the right tm terminate this Agreement at any time, with mrwithout cause by giving ten(1O)calendar days'nodceto the Consultant in writing.|n the event of such termination or suspension,all finished or unfinished documents,data,studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City,the Consultant shall be entitled to payment for all hours worked to the effective date of termination,less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee' the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred mr work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And RiahtTw Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and ���x�M�` PAGE xo,1V / ^ � � ' / \ ! workmanlike manner and in accordance with all reasonable and professional standards ^ | and laws.Compliance with professionalstandards includes,as applicable,performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road,Bridge and Municipal Construction).Professional engineers shall ! � certify engineering plans, specifications, plats, and reports as applicable, pursuant to RCVV 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant tw this Agreement shall be the original work � of the Consultant and free from any intellectual property encumbrance which would ' ` restrict the City from using the work product. Consultant grants to the City non- exclusive, perpetual right and license touse, reproduce, distribute, adapt' modify, and display all final work product produced pursuant to this Agreement.The Cit/sorothers � adaptation, modification or use of the final work products other than for the purposes of ` this Agreement shall bp without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records' which property reflect all direct and indirect costs expended and VVmrh provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no |ays than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies ofany records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 R[VV). The provisions of this section shall survive the expiration or termination of this Agreement. 8' Public Records Compliance: To the full extent the City determines necessary tpcomply with the Washington State Public Records Act,Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings,photos,or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant's own expense' seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys' fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order.The provisions of this section shall survive the expiration or termination 4f this Agreement. 9' independent Contractor Relationship: ��� .�'' PAGE»oi 10 , > / � � � A. The Consultant is retained by the City only for the purposes and to the extent set forth � in this Agreement.The nature of the relationship between the Consultant and the City ' during the period of the Work shall be that ofan independent contractor, not ' employee.The Consultant, not the City,shall have the power to control and direct the | details, manner or means of Work. Specifically, but not by means of limitation, the � Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. ' Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, � provided' however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program,or otherwise assuming the duties ofon employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual,the Consultant agrees to notify the City and complete any required form if the Consultant retired under State ofWashington retirement system and agrees to indemnify any losses the City may sustain through the Consultant's failure todmso. 10' Hold Harmless:The Consultant agrees to release, indemnify, defend' and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, uuits, causes of action, arbitrations' mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney's or attorneys' fees,costs, and/or litigation expenses to or by any and all persons or entities,arising from, resulting from,or related to the negligent acts, errors or omissions of the Consultant in its performance mf this Agreement or breach of this Agreement by Consultant, except for that portion of the claims caused by the Citx's sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24'115, (Validity ofagreement to indemnify against liability for negligence relative to construction,alteration,improvement,etc.,of structure or improvement attached to real estate...)then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant's liability shall be only to the extent of Consultant's negligence. PAGE*p"10 - / ^ � ' � , ' ' bisfurther specificallyand expressly understood that the indemnification provided in this Agreement constitute Consultant's waiver of immunity under the Industrial Insurance Act, RCVV Title Sl, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions oy this section shall survive the expiration mr termination uf this Agreement. 11' Gifts and Conflicts: The [ity's [ode of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity mr favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City's Code of Ethics and state law,the Consultant shall not give a gift of any kind to City employees or officials, Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City off icer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant's performance of the Work. 12' Citv of Renton Business License: The Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: http://vvww.rentonwa.gov/cms/Une.as =79Z274l&pape|d=982488J Information regarding State business licensing requirements can be found at: http://dor.vva.gnv/doinR'busioess/reejster'rny'budness 13' Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2'O0O,O0O aggregate for the Term of this Agreement. Q. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1'000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard qfcare. C. Workers' compensation coverage, as required by the Industrial Insurance laws of the State ofWashington, shall also be secured. Q. Commercial Automobile Liability for owned,leased,hired or non-owned,leased,hired or non-owned, with minimum limits of $1,0]O'O00 per occurrence combined single G PAGE sm1u limit, if there will be any use of Consultant's vehicles onthe City'yPrembes by or on behalf mf the City,beyond normal commutes, E. Consultant shall name the City asanAdditional Insured on its commercial general liability policy on a non-contributory primary basis.The City's insurance policies shall not be a source for payment mf any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the [ity's recourse to any remedy available at law mr(nequity. F. Subject to the Citys review and acceptance' a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation,within two(2) business days of their receipt of such notice. 14. Delaws: Consultant is not responsible for delays caused by factors beyond the Consultant's reasonable control. When such delays beyond the Consultant's reasonable control occur,the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed tobein default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign' transfer or encumber any rights' duties or interests accruing from this Agreement without the written consent of the other, 16 Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party),and given personally, by registered or certified mail,return receipt requested,by facsimile or by nationally recognized overnight courier service.Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OFRENTON CONSULTANT Teresa Phelan,Senior Program Specialist Patrick Welsch, President 1055 South Grady Way 2OOO O'Neil Road,Suite 15O Renton, VVAgQOS7 Hudson,VV| S4O16 Phone: (4IS)430+7332 Phone: (206)W66-Q233 tphe|an@rentanwa.gmv patrick@citieydi8ita|.corn Fax: /425\43D'7Z41 Fax: (86G) 593'7S43 ' 10 ` PAGE aoF 10 17' Discrimination Prohibited: Except to the extent permitted bva bona fide occupational qualification,the Consultant agrees asfollows: A. Consultant, and Consultant's agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate mn the basis ofrace, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, mr procurement of materials orsupplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex' age' sexual orientation' physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment orrecruitment advertising, layoff ortermination, rates of pay mrother forms of compensation and selection for training. C. if the Consultant fails tu comply with any of this Agreement's non-discrinnination provisions' the City shall have the right, at its option, to cancel the Agreement in whole mrinpart. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited tm fair labor |avvy, worker's compensation, and Title V|mf the Federal Civil Rights Act ofl9G4 and will comply with City pfRenton Council Resolution Number 4O85. 18' Miscellaneous:The parties hereby acknowledge: A. The City is not responsible totrain or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work hp/she will acquire or maintain such at his/her own expense and, if PAGE 7o"m Consultant employs,sub'uontract4or otherwise assigns the responsibility toperform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing,orcertification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for inthis Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker's Compensation coverage as well as that for any persons employed by the Consultant. 19' Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf ofthe City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City orConsultant. B. General Administration and Management, The [ity'u project manager is Teresa Phelan. In providipQ Work, Consultant shall coordinate with the Ot*/s contract nnana0erorhis/herdesignee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing,duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant!s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort.This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the - - PAGcom,zu � ` other asa result of the preparation, substitution, submission mr other event of negotiation, drafting orexecution. G. Jurisdiction and Venue.Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State ofWashington at the &4a|eng Regional Justice Center in Kent, King County,Washington,or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severabi|ity. A court of competent jurisdiction's determination that any provision mr part of this Agreement is illegal or unenforceable sha|l not cancel or invalidate the remainder of this Agreement,which shall remain in full force and effect. |. Sole and Entire ApneernenL This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions inwhich performance isa factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant's performance of this Agreement. K. Third'PadV Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties,and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. BindinR Effect. The Parties each bind themselves, their partners, successors, assigns' and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers.All waivers shall be in writing and signed by the waiving party. Eitherpartv's failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver mfany prior or subsequent breach unless it is expressly waived in writing. 10 PAGE yo,zo N. Counterparts. The Parties may execute this Agreement in any number of counterparts,each of which shall constitute an original,and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF ON CONSULTANT By: -e/ r By: Denis Law Pitrick Welsch Mayor President Date Date Attest 1as A.Seth [�• own „1,4 J0i. Ci Clerk * . SEAL = * Approved as to Legal Form = 0,6 Shane Moloney Renton City Attorney Contract Template Updated 03/12/2019 e) PAGE 100E IQ CDI Statement of Work Exhibit A Project Name Utility Systems Scanning Project Client Name City of Renton, Utility Systems Division Client Contact Information Teresa Phelan,425-430-7332,tphelan@rentonwa.gov Cities Digital Project Manager Date of Draft Project Background Overview: A scanning project for the Utility Systems Division will be conducted over two calendar years. The documents being scanned including Surface Water, Water and Wastewater files among others. The types of files being scanned include documents, plans and microfiche. Files will be indexed per indexing schema identified below and imported into Laserfiche. Where data exists in Excel format,this data can be imported into Laserfiche template fields by auto- linking project#(as seen below). CDI will run a workflow that will import and backfill data into Laserfiche templates. Indexing Schema: Project Number— Individual File Folder Name Examples: SWP272000— Reports SWP272000—As-builts SWP272000—City Correspondence Project Project/File Title Individual File Folders Box Number LF Narrative 5WP272817 CEDAR RIVER SECTION 205 PROJECT Construction and contract documents:Dredge _. Dredging of the lower 1.251 specifications United States Army Corp of floor SWP272817 CEDAR RIVER SECTION 205 PROJECT Contract checklist;City Transfer of Kent;sale of gravel from 12 Dredging of the lower 1.25 i the cedar river section 205 United States Army Corp of floor 5WP272817 CEDAR RIVER SECTION 205 PROJECT aid documents Dept of the Army Corps of Engineers 12 Dredging of the lower 1.25 United States Army Corp of floor 5WP272817 CEDAR RIVER SECTION 205 PROJECT Revenue/check documentation;King County Wastewater 12 Dredging of the lower 1.25 i Treatment Division United States Army Corp of Noon 5WP272817 CEDAR RIVER SECTION 205 PROJECT SOW;Cedar River Gravel Study Phases 1 R 2 12 Dredging of the lower 1.25 i United States Army Corp of floor 5WP272817 CEDAR RIVER SECTION 205 PROJECT Regional Variance for Levee Vegetation Management 12 Dredging of the lower 1.25 October 23m.1997 United States Army Corp of floor SWP272817 CEDAR RIVER SECTION 205 PROJECT Permits:Aquafer protection 12 Dredging of the lower 1.25 United States Army Corp of floor. SWP272817 CEDAR RIVER SECTION 205 PROJECT Final Permitsfinal detailed project report 12 Dredging of the lower 1.251 United States Army Corp of floor SWP272817 CEDAR RIVER SECTION 205 PROJECT Permits:FAA 12 Dredging of the lower 1.25 I United States Army Corp of floor 5WP273677 HARDIE AVE SW-SW 7TH ST STORM Pay estimates , Replace approximately 70C SYSTEM IMPROVEMENT PROJECT 7th St bbtvm Lind and Nache Files will be boxed and loaded on truck, client to supply boxes. ©2019 CDI I www.CDI.support I Support 855-714-2800 1 CDI Statement of Work Project Goals Number Goal 1. Convert paper documents to imaged content in Laserfiche. 2. Control output for consistent, acceptable quality. Requirements Number Requirement 1. Image quality scanned at 300 DPI 2. Color maps/plans/documents scanned in color 3. Indexing to follow schema outlined by the City 4. Importation into existing Laserfiche system 5. Scanning to be done to the specifications and standards of Washington State law (including TIFF images and OCR) unless City requirements are greater Deliverables Number Deliverable&Function Product/Service Time Estimate 1. Prepare documents for shipment/pickup form Boxing/Pickup 1 Day 2. Project setup, sample document and indexing Scanning/ Indexing 3 Days review/approval 3. Laserfiche Volumes with images and indexing Export Content 45-90 Days 4. Scanning report Quality Document 1 Day 5. Laserfiche Volumes imported into City's Import Content 1 Day Laserfiche system Assumptions Number Assumption 1. Indexing schema will consist of data imported from existing digital data and manually typed indexing fields. 2. Content will be indexed by folder with the exception of bound documents (including comb-bound, 3-ring binders, and binder clips), which will have separators inserted. 3. Images will be scanned in bi-tonal TIFF with the exception of maps, plans, and other documents (some large format and some 8%z"x11" and/or 8 IA" x 14" found in standard size reports/documents)that have color, will then be scanned in color. Exceptions: letterhead, date stamps, and plain text (used for style not function, i.e. chapter headings,titles). 5. Microfiche will be scanned and indexed by card header. 6. During the scanning project, the City may request documents by phone or email and Cities Digital will make them available via digital download within 2 days. ©2019 CD! I www.CDI.support I Support 855-714-2800 2 CDI Statement of Work Acceptance Criteria Number Acceptance Criteria 1. Spot check of images show image quality consistent with physical records 2. Indexing matches defined schema 3. Data has been imported into Laserfiche and index data mapped to Laserfiche fields. Storage and Destruction Cities Digital will store the scanned documents at no cost to the City in a secure, climate-controlled environment for nine months. The City of Renton may request the documents be returned to the City, at an additional expense (actual shipping costs)to the City or be destroyed at any time during the nine months. If the City requests the documents be destroyed they will be shredded by Cities Digital at an additional expense (actual shredding costs)to the City. Cities Digital will arrange for a certified shredding company to shred the documents and the certificate of shred will be submitted to the City. The City understands that the scanned documents will not be re-stapled, re-bound, etc. for storage, and will be stored in the same file folder/box as originally submitted to Cities Digital. If after the nine months of storage,the City has not requested the documents be returned to the City, Cities Digital will destroy the documents as described above. ©2019 CDI www.CDI.support I Support 855-714-2800 3 CDI Statement of Work Exhibit B Milestones & Schedule Dates are approximate: Pickup 1: 8/19/2019 Sample scans delivered 8/22/19 Completion of Pickup 1: 10/1/2019 Upload Pickup 1: 10/4/2019 Pickup 1 Storage: 10/4/2019—7/3/2020 Pickup 1 Shredding: 7/3/2020 or sooner as requested by the City Pickup 2: 10/4/2019 Completion of Pickup 2: 12/31/2019 Upload Pickup 2: 12/31/2019 Pickup 2 Storage: 12/31/2019—9/30/2020 Pickup 2 Shredding: 9/30/2020 or sooner as requested by the City ©2019 CDI I www.CDI.support I Support 855-714-2800 4 ) CDI Statement of Work Exhibit C Cost Estimates The City will be charged the actual quantities of documents that are scanned based on image size and indexing. The cost estimate below is based on estimated quantities and shows the amount charged per size for images and per character for indexing. Product Product ID Quantity Unit Price Ext Amount Services Indexing(priced per character)20 char/file&50 pages/file CD2947 259620 $0.01 $2,596.20 Document Scanning-E Size(Price per image) CD2941 750 $1.00 $750.00 Microfiche-12"of microfiche sheets w/16mm and 35mm CD2945 36000 $0.05 $1,800.00 Boxing of records,transport to CDI no charge CD2948 197 $5.00 $985.00 Document Scanning—TIER 2(Price per image) CD8O5O 535050 $0.065 $34,778.25 Services Subtotal $40,909.45 Subtotal $40,909.45 Tax $4,090.55 TOTAL $45,000.00 ©2019 CDI I www.CDI.support I Support 855-714-2800 5