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HomeMy WebLinkAboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, August 12, 2019 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. ADMINISTRATIVE REPORT 4. AUDIENCE COMMENTS • All remarks must be addressed to the Council as a whole, if a response is requested please provide your name and address, including email address, to the City Clerk to allow for follow‐up. • Speakers must sign-up prior to the Council meeting. • Each speaker is allowed five minutes. • When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 5. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of August 5, 2019. Council Concur b) AB - 2440 City Clerk reports bid opening on August 2, 2019 for the Police Training Center and City Attorney Tenant Improvement project; and submits the staff recommendation to award the project to the lowest responsive and responsible bidder, Klinge & Associates, Inc., (CAG-19-196) in the amount of $1,053,824.20. Council Concur c) AB - 2441 Community & Economic Development Department recommends approval of a contract with Kirk Seese, in an amount not to exceed $250,000, for the design, fabrication, and installation of the public art component of the Sunset Community Park project. Refer to Committee of the Whole d) AB - 2444 Community & Economic Development Department recommends approval of a contract with Western Neon, in an amount not to exceed $146,261.28, for the design, fabrication, and installation of the proposed Renton Loop public art project at S 2nd St and Main Ave S. Refer to Committee of the Whole e) AB - 2431 Community Services Department submits CAG-17-088, contractor Road Construction Northwest, Inc., and requests acceptance of the project and release of retainage in the amount of $112,992.52, after 60 days and all required releases have been obtained. Council Concur f) AB - 2439 Community Services Department recommends approval to enter into an agreement with the United Way of King County to accept $4,000 in grant funds to be used for the 2019 Summer Meals Program. Refer to Finance Committee g) AB - 2442 Public Works Administration requests approval to purchase a replacement Vactor 2100 Plus vehicle from Owens Equipment, in the amount of $434,997.28, using state bid contract Sourcewell (NJPA) 122017-FSC. The funds for this purchase were included in the 2019/2020 Biennial Budget. Council Concur 6. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Planning & Development Committee: Substitute House Bill 1406 Resolution 7. LEGISLATION Resolution: a) Resolution No. 4386: Substitute House Bill 1406 8. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 9. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 5:30 p.m. - 7th Floor - Council Chambers Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings DRAFTAugust 5, 2019 REGULAR COUNCIL MEETING MINUTES    CITY OF RENTON  MINUTES ‐ City Council Regular Meeting  7:00 PM ‐ Monday, August 5, 2019  Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way    CALL TO ORDER AND PLEDGE OF ALLEGIANCE    Mayor Pro Tem Persson called the meeting of the Renton City Council to order at 7:00 PM and  led the Pledge of Allegiance.    ROLL CALL    Councilmembers Present:  Don Persson, Mayor Pro Tem  Randy Corman  Ryan McIrvin  Ruth Pérez  Armondo Pavone  Ed Prince  Councilmembers Absent:  Carol Ann Witschi                     MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL EXCUSE ABSENT  COUNCILMEMBER CAROL ANN WITSCHI. CARRIED.    ADMINISTRATIVE STAFF PRESENT    Shane Moloney, City Attorney   Jason Seth, City Clerk  Gregg Zimmerman, Public Works Administrator  Cailin Hunsaker, Parks & Trails Director  Cliff Long, Economic Development Director  Carrie Olson, Farmers Market Coordinator  Commander Dave Leibman, Police Department      PROCLAMATION   a) Farmers Market Week ‐ August 4 ‐ 10, 2019: A proclamation by Mayor Law was read  declaring August 4‐10, 2019 to be Farmers Market Week in the City of Renton, urging all  citizens to join in recognizing the many benefits of our local Farmers Market. Farmers Market  Coordinator Carrie Olson, Piazza Renton President Cheryl Scheuerman, and Monica Burnison,  owner of Twinkle Toes Farm accepted the proclamation with appreciation.    AGENDA ITEM #5. a) DRAFTAugust 5, 2019 REGULAR COUNCIL MEETING MINUTES   MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL CONCUR IN THE  PROCLAMATION. CARRIED.    AUDIENCE COMMENTS     Jason Collins, Renton, complained he was trespassed from Liberty Park for expressing  an opinion. He also complained that he was given a ticket for riding a bicycle without  a helmet.     CONSENT AGENDA  Items listed on the Consent Agenda were adopted with one motion, following the listing.   a) Approval of Council Meeting minutes of July 15, 2019. Council Concur.   b) AB ‐ 2430 Administrative Services Department recommended approval of the Finance Division  Reorganization: Tax and Licensing Program Manager (m27 step C) to Tax and Licensing  Manager (m28 step C); Finance Analyst III (n16 step C) to Tax and License Auditor III (n16 step  C); and Accounting Assistant IV (a09 step E) to remain the same, however will now report to  the Tax and Licensing Manager. Refer to Finance Committee.   c) AB ‐ 2432 Community & Economic Development Department recommended expanding the  Multi‐Family Tax Exemption (MFTE) incentive to existing buildings in Downtown that create  new dwelling units, and requested approval to reduce the minimum number of units required  to qualify for the incentive. Refer to Planning Commission and Planning & Development  Committee.   d) AB ‐ 2436 Community & Economic Development Department recommended adoption of a  resolution no later than January 31, 2020 expressing the intent to adopt legislation to  authorize the maximum capacity of the existing sales and use tax authorized by SHB 1406  within one year of the effective date of SHB 1406, or by July 27, 2020, to provide funds for  affordable and/or supportive housing. Refer to Planning & Development Committee.   e) AB ‐ 2438 Community & Economic Development Department recommended approval of an  agreement to loan City artwork, a mural by Jacob Elshin entitled Miners at Work, for use in  Tacoma Museum of Art's 2020 exhibition. Council Concur.   f) AB ‐ 2435 Community Services Department recommended approval to change the Head Golf  Professional's salary at Maplewood Golf Course to Step E of salary grade m25 (7% increase of  $6,860) beginning September 1, 2019. Refer to Finance Committee.   g) AB ‐ 2429 Transportation Systems Division recommended approval to execute Supplemental  Agreement No. 4 to CAG‐15‐089, contractor KPG, P.S., for additional right‐of‐way and  appraisal services for the Rainier Ave S ‐ Phase 4 (S 3rd St to NW 3rd Pl) project. Refer to  Transportation (Aviation) Committee.   h) AB ‐ 2433 Transportation Systems Division recommended approval of a resolution to adopt  the annual updates to the 2020‐2025 Six‐Year Transportation Improvement Program. Refer to  Transportation (Aviation) Committee; Set Public Hearing on 08/19/2019.    MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE THE  CONSENT AGENDA, AS PRESENTED. CARRIED.      AGENDA ITEM #5. a) DRAFTAugust 5, 2019 REGULAR COUNCIL MEETING MINUTES  UNFINISHED BUSINESS   a) Finance Committee Chair Pavone presented a report concurring in the staff recommendation to  approve the following payments:  1. Accounts Payable – total payment of $8,267,360.17 for vouchers, 375434‐375521,  375534‐375885; payroll benefit withholding vouchers 6077‐6085, 375522‐375533 and  seven wire transfers.  2. Payroll – total payment of $1,573,908.74 for payroll vouchers which includes 761 direct  deposits and 65 checks (June 16‐30, 2019 pay period).  3. Kidder Mathews – total payment of $189,902.11 for vouchers 5916‐5933.    MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   b) Committee of the Whole Substitute Chair Prince presented a report concurring in the staff  recommendation to approve the terms of the Disposition and Development Agreement for 200  Mill Avenue South and authorize the Mayor and City Clerk to sign the agreement.    MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   c) Finance Committee Chair Pavone presented a report concurring in the staff recommendation to  approve the 2019 Renton Farmers Market King Conservation District Grant – Marketing and  Advertising with King Conservation District to accept Grant Funding for 2019 (a total of  $16,896.00).    MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   d) Transportation Committee Chair McIrvin presented a report concurring in the staff  recommendation to authorize the Mayor and City Clerk to execute Change Order No. 2 to CAG‐ 19‐001 with R.W. Scott Construction Co., in the amount of $137,813.50, for additional sanitary  sewer line for the Renton Avenue South Resurfacing project.    MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.   e) Transportation Committee Chair McIrvin presented a report recommending concurrence in the  staff recommendation to authorize the Mayor and City Clerk to rescind the May 20, 2019 action  by City Council to direct the Administrator to prepare an ordinance to change the citywide  defacto speed limit from 25 mph to 20 mph on residential streets. The Committee directs the  Administration to prepare an ordinance to change the speed limit from 25 mph to 20 mph on  residential neighborhood streets on a case‐by‐case basis, and to establish a procedure for the  City to evaluate and decide upon requests to lower the streets' speed limits.    MOVED BY MCIRVIN, SECONDED BY CORMAN, COUNCIL CONCUR IN THE  COMMITTEE RECOMMENDATION. CARRIED.              AGENDA ITEM #5. a) DRAFTAugust 5, 2019 REGULAR COUNCIL MEETING MINUTES  LEGISLATION   Ordinance for second and final reading:   a) Ordinance No. 5929: An ordinance was read repealing Ordinance No. 5900, restoring the  language in subsection 4‐5‐060.E.2 of the Renton Municipal Code to the language prior to the  passage of Ordinance No. 5900, and providing for severability and establishing an effective  date.    MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL ADOPT THE ORDINANCE AS  READ. ROLL CALL: ALL AYES. CARRIED.    NEW BUSINESS   Please see the attached Council Committee Meeting Calendar.    ADJOURNMENT    MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. TIME:  7:18 P.M.    Jason A. Seth, CMC, City Clerk  Jason Seth, Recorder  Monday, August 5, 2019  AGENDA ITEM #5. a) DRAFT Council Committee Meeting Calendar August 5, 2019 August 12, 2019 Monday 4:30 PM Planning & Development Committee, Chair Prince – Council Conference Room 1. Docket #14 2. Expansion Projects Eligible for Multi-family Property Tax Exemption 3. Substitute House Bill 1406 Resolution 4. Emerging Issues in CED CANCELLED Public Safety Committee, Chair Corman 5:30 PM Committee of the Whole, Chair Persson – Council Chambers 1. METRO Projects Presentation 2. KCLS Update AGENDA ITEM #5. a) AB - 2440 City Council Regular Meeting - 12 Aug 2019 SUBJECT/TITLE: Contract Award: Police Training Center & City Attorney Tenant Improvement Project; CAG-19-196 RECOMMENDED ACTION: Council Concur DEPARTMENT: City Clerk STAFF CONTACT: Jason Seth, City Clerk EXT.: 6502 FISCAL IMPACT SUMMARY: Engineer's Estimate: $1,500,000 to $2,000,000 Low Bid: $1,053,824.20 SUMMARY OF ACTION: A bid opening for this project was conducted on August 2, 2019. In accordance with Council policies, the bid opening met the following requirements: 1) There was more than one bid; 2) The lowest responsive and responsible bid was within budget; and 3) There were no irregularities with the lowest responsive and responsible bid. Therefore, staff recommends awarding the Police Training Center and City Attorney Tenant Improvement project to the lowest responsive and responsible bidder, Klinge & Associates Inc., in the amount of $1,053,824.20. EXHIBITS: A. Staff Recommendation B. Bid Tab STAFF RECOMMENDATION: Accept the lowest responsive and responsible bid and award the Police Training Center and City Attorney Tenant Improvement project to Klinge & Associates, Inc., in the amount of $1,053,824.20. AGENDA ITEM #5. b) CITYOFRENTONCOMMUNITYSERVICESDEPARTMENTMEMORANDUMDATE:August2,2019TO:JasonSeth,CityClerkFROM:MichaelNolan,ProjectCoordinatorSUBJECT:AwardofBidforthePoliceTrainingCenter&CityAttorneyTITheFacilitiesDepartmentwouldliketosubmittheresultsofthefollowingprojectbidforCouncil’sreviewandapproval:ForCouncilDate:ProjectName:ProjectSummary:BidOpeningDate:NumberofBidders:ApparentLowBidder:ApparentLowBid:Architect’sEstimate:ProjectBudget:StaffRecommendation:August12,2019PoliceTrainingCenter&CityAttorneyTI,CAG-19-196Thisprojectinvolvestheremodelingofthefourthfloorintoapolicetrainingfacilityandofficespacefortheentirecityattorneydepartment.August2,2019Three(3)KlingeandAssociatesInc.$1,053,824.20$1,334,335.00316capitalimprovementaccount.AwardthecontractforthePoliceTrainingCenter&CityAttorneyIltotheapparentlowbidder,KlingeandAssociatesInc.,viacouncilconcur.Cc:RobertHarrison,CAOKellyBeymer,CommunityServicesAdministratorJeffMinisci,FacilitiesDirectorAUG022019RECEIVEDCrrYCLERKSOFFICEAGENDA ITEM #5. b) Project: Police Training Center City Attorney Tenant Improvements Date: August 2, 2019 CITY OF RENTON BID TABULATION SHEET  1 of 1  Bid Total from Proposal Bid State Cert. Non‐Coll Sub Addenda  Schedule of Prices & Aff. Bond Qualif. Compl. Aff. List Ack. (1)*Includes Sales Tax CDK Construction Services, Inc. P.O. Box 1767 A)  $1,146,530.00 1 Duvall XXXX XXX WA B)   $32,450.00 98019 ADD Chris Davies Good News Group, Inc. 1924 69th St SE A)   $1,584,704.55 2 Auburn WA B)       $14,300.00 98092 DEDUCT Daniel Choi Klinge & Associates, Inc. P.O. Box 866 A)  $1,062,816.70 3 Kirkland WA B)   $8,992.50 98083 DEDUCT Duane Klinge   A) Base Bid B) Alternates Bid Bidder FORMS Engineer's Estimate $1,500,000 ‐ 2,000,000 AGENDA ITEM #5. b) AB - 2441 City Council Regular Meeting - 12 Aug 2019 SUBJECT/TITLE: Sunset Park Art Contract RECOMMENDED ACTION: Refer to Committee of the Whole DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Jessie Kotarski, Economic Development Specialist EXT.: 7271 FISCAL IMPACT SUMMARY: $250,000 SUMMARY OF ACTION: The second phase of the Sunset Community Park project is currently under design with a projected completion date in Summer 2020. Design per the Phase II Master Plan will include the addition of public art. The art is to be located on parks grounds (in one or more of the potential sites) and will enrich the connection between the neighborhood park and the rich and diverse surrounding Sunset and Highlands communities. A Call for Artists was released on February 22, 2019 and five artists submitted their portf olios for consideration. A Selection Committee (comprised of City staff, members of the Renton Municipal Arts Commission and stakeholders representing community organizations operating in the Sunset area) reviewed the responses and selected artist, Kirk Seese, to design, fabricate and install the art. The project budget of $250,000 has been set aside for the art in Sunset Park from the density transfer fees collected from Colpitts Development. EXHIBITS: A. Artist Agreement B. Memo to Mayor justification for sole source provider C. Resolution (Sole Source Contract) STAFF RECOMMENDATION: Approve the contract with artist Kirk Seese for the design, fabrication and installation of the public art component of the Sunset Community Park project and grant the Mayor authority to sign the agreement with the artist and adopt the resolution for sole source contracting. AGENDA ITEM #5. c) AGREEMENT FOR PUBLIC ART DESIGN & INSTALLATION IN SUNSET COMMUNITY PARK THIS AGREEMENT, dated July 26, 2019, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Kirk Seese (“Artist”). The City and the Artist are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Artist agrees to provide design, fabrication, permitting and installation of a public art for Sunset Community Park as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. 3. Time of Performance: Artist shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later than December 31, 2020. 4. Compensation: A. Amount. Total compensation to Artist for Work provided pursuant to this Agreement shall not exceed $250,000, plus any applicable state and local sales taxes. Compensation shall be paid as a flat rate fixed sum based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A. The Artist agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided herein, the Artist shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Artist shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for AGENDA ITEM #5. c) PAGE 2 OF 10 such personnel. The Artist shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Artist’s performance does not meet the requirements of this Agreement, the Artist will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Artist for failure of the Artist to perform the Work or for any breach of this Agreement by the Artist. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Artist in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Artist pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Artist shall be entitled to payment for all hours worked to the effective date of termina tion, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Artist an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Artist. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Artist represents and warrants that Artist will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard AGENDA ITEM #5. c) PAGE 3 OF 10 Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Artist further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Artist and free from any intellectual property encumbrance which would restrict the City from using the work product. Artist grants to the City a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Artist. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Artist shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Artist agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Artist shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Artist believes said records need to be protected from disclosure, it may, at Artist’s own expense, seek judicial protection. Artist shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Artist has responsive records and for which Artist has withheld records or information contained therein, or not provided them to the City in a timely manner. Artist shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Artist is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Artist and the City during the period of the Work shall be that of an independent contractor, not employee. The Artist, not the City, shall have the power to control and direct the details, manner or AGENDA ITEM #5. c) PAGE 4 OF 10 means of Work. Specifically, but not by means of limitation, the Artist shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Artist shall retain the right to designate the means of performing the Work covered by this agreement, and the Artist shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Artist is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Artist or any employee of the Artist. C. If the Artist is a sole proprietorship or if this Agreement is with an individual, the Artist agrees to notify the City and complete any required form if the Artist retired under a State of Washington retirement system and agrees to indemn ify any losses the City may sustain through the Artist’s failure to do so. 10. Hold Harmless: The Artist agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Artist in its performance of this Agreement or a breach of this Agreement by Artist, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Artist and the City, its officers, officials, employees and volunteers, Artist’s liability shall be only to the extent of Artist’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Artist’s waiver of immunity under the Industrial Insurance Act , RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually AGENDA ITEM #5. c) PAGE 5 OF 10 negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Artist shall not give a gift of any kind to City employees or officials. Artist also confirms that Artist does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Artist, negotiating or administering this Agreement, or evaluating the Artist’s performance of the Work. 12. City of Renton Business License: The Artist shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882 Information regarding State business licensing requirements can be found at: http://dor.wa.gov/doing-business/register-my-business 13. Insurance: Artist shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Artist’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. AGENDA ITEM #5. c) PAGE 6 OF 10 E. Artist shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Artist liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Artist to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Artist shall provide the City with written notice of any policy cancellation, wit hin two (2) business days of their receipt of such notice. 14. Delays: Artist is not responsible for delays caused by factors beyond the Artist’s reasonable control. When such delays beyond the Artist’s reasonable control occur, the City agrees the Artist is not responsible for damages, nor shall the Artist be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Artist shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return recei pt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day follo wing transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON C.E. “Chip” Vincent 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6588 cvincent@rentonwa.gov Fax: (425) 430-7300 ARTIST Kirk Seese 1605 Front Ave Lutherville, MD 21092 Phone: (443) 622 - 2237 kirk@bbmurals.com 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Artist agrees as follows: AGENDA ITEM #5. c) PAGE 7 OF 10 A. Artist, and Artist’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Artist will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Artist fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Artist is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Artist. B. Artist will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Artist shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Artist to provide Work he/she will acquire or maintain such at his/her own expense and, if Artist employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. AGENDA ITEM #5. c) PAGE 8 OF 10 E. This is a non-exclusive agreement and Artist is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Artist is responsible for his/her own insurance, including, but not limited to health insurance. G. Artist is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Artist. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Artist represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Artist. B. General Administration and Management. The City’s project manager is Chip Vincent. In providing Work, Artist shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Artist proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Artist prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Artist and all of the Artist’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King AGENDA ITEM #5. c) PAGE 9 OF 10 County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Artist hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Artist is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate th e remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Artist’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners , successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Artist from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prio r or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. AGENDA ITEM #5. c) PAGE 10 OF 10 CITY OF RENTON By:_____________________________ ARTIST By:____________________________ Denis Law Mayor Kirk Seese Artist _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney Renton City Attorney Contract Template Updated 03/12/2019 AGENDA ITEM #5. c) Additional Questions for Sunset Park Artists – Kirk Seese 1. The piece of art will be maintained by the City of Renton Facilities group, what materials or construction materials do you incorporate into your art piece for ease of maintenance – time, expense, and effort? We use MDO board which is industry standard for exterior sign companies, coated in 2 coats of exterior grade acrylic primer, then the designs are directly printed on using UV inks and a 8 ’ x 10’ flatbed printer. Finally, each piece is completely encapsulated in a hard, clear, UV inhibiting epoxy resin to wi thstand the elements. This process offers 5-10 years at least of a “like new” appearance, before it might need to be recoated to last for decades. 2. Durability and sustainability of art are critical concerns, how do you address sustainability in your art pieces? Only by using only the best, field proven materials, and sound design, do we address sustainability. 3. One of the artist’s responsibilities is conducting site and community research and community engagement. Please speak to your experience effectively engaging the community in the design of your art and/or demonstrate your ability to create community‐inspired public art. I am no stranger to working with the local community while creating public art. My first job out of art school was with the AmeriCorps Vista (Volunteer In Service To America) Program as Director of Urban Arts Pro jects for the Greater Homewood Community Corporation in Baltimore City. There I spent one year engaging Elementary, Middle and High Schools and community groups in the inner ci ty to beautify their schools and buildings using student and community volunteers, like an artist -in-residence. With my facilitation, we successfully completed fifteen murals during my one-year service, relying on local businesses for in-kind donations and sponsorship. After that I spent the next five years teaching art at the Central Career Center at Briscoe High School, a level 5 alternative special education high school also in Baltimore City where my students and I also completed several beautification projects, namely murals, around the interior and exterior of the school. The student body was predominantly African-American including a deaf class. Besides the murals , I taught units on drawing, painting, watercolor, mosaic tile art, portraits in chal k and clay, weaving, pottery, and some Photoshop. Since then I have had a number of college student interns and employees work for my company, BB Murals, and facilitated one day Service Learning Day projects as a part of their Orientation week for the incoming Freshman class at Maryland Institute College of Art and Johns Hopkins University two years in a row. My most favorite mural to date was for Kingman, AZ this past September. The Kingman Mainstreet Group held a national Call to Artists to design an d paint a 60-foot wall which faces historic Route 66. I won the commission and spent 10 incredible days there not only painting but having a great time with the community ! Hiking, flying a small plane, guest starring on a podcast, evenings out for dinner and music! I made some real AGENDA ITEM #5. c) friends there in Kingman that I still keep in touch with. Literally the entire downtown community welcomed me. It was incredible! That’s why I am so drawn to public art. The artwork doesn’t sit in someone’s house, in a museum or tucked away in a storage room in the dark. It’s out there in the world, for all to see, braving the elements, public scrutiny, graffiti and vandalism. It’s shared. It’s forced to survive, becomes part of the landscape. Now that I’m adding public sculpture to my repertoire, the opportunity for even more experiences like Kingman are that much greater. I am looking forward to this year for that very reason, and I hope that Renton, WA will become a partner for a new epic piece of artwork. Som ething I have not even dreamt of yet! Currently I am in the middle of a community mural for the town of Rock Hall, MD. You can speak with Laurie Walters of the Rock Hall Arts Council to confirm my ease with the general public. 443 465-0681, lewalte1@yahoo.com 4. In the Sunset Neighborhood Park Master Plan, public art was identified as a “wayfinding” piece, reflective of the unique character of the community. How do you propose to address these public comments addressing the public art? The Feather, or Feathers are sure to be an instant landmark because of it’s bright colors and tall stature. 5. Engaging and unique art brings identify to a “place” such as a park. How do you intend to provide this unique and engaging identity into the Sunset/Highlands community and Renton? How will your piece of art reflect inclusion of the entire community? The Feather will reflect the entire community because the community will be a part of the design process. Using email and the Adobe Creative Suite of software programs at my disposal, I can turn around concept art in hours, almost real time, for the best in artist/community collaboration. 6. The piece of art will be in the public realm – neighborhood public park – how does your art address security and safety concerns and issues? The Feather is securely fastened by either a 15 foot steel post, 5 feet of that emb edded in the ground surrounded by a concrete footer, or the other style of installation is a 10 foot post with a 16” x 16” x ½” steel plate welded to the base and anchored to the a concrete pad. This method is more than enough to hold not only the weight of the panels, but even if someone decided to try and hang off it. 7. In a park with children, climbing on pieces poses a potential safety concern and risk, as well as, not meeting safety fall requirements. How will this be addressed? AGENDA ITEM #5. c) The panels are in a vertical arrangement which is not especially conducive to climbing. There are rods that travel from one panel, through the post and into the opposite panel so that even if someone did decide to try and climb it, it would not detach from the main post. 8. Whether multiple small art pieces or a single large piece, how does your piece(s) of art relate to the scale of the site (3.1 ac) and area? The park includes now a 1‐story restroom, proposed 1‐story pavilion and pergolas, and a climbing net structure of over 30‐feet in height. Also, future residential scale buildings surrounding the site are scheduled to be 5 to 7 stories. Because The Feather concept is attached to a 2” x 2” tubular steel post, the height can range from 10’ to 20’ and anywhere in between. Taller than most people at 10 feet, it is noticeable from a distance and monumental up close. AGENDA ITEM #5. c) 9. Currently the park features a regional storm water management facility and is proposed to include rain gardens and a decorative mist feature in the second phase. How will your art relate/compliment these water‐related features? These pieces have a stained glass, liquid aesthetic that will surely compliment not only the natural beauty of Sunset Park, but the water elements as well. 10. The design of the park is almost complete with 100% design documents completed pending permitting and final approval. How do you see the art piece being incorporated into the design of the park as designed, and further the coordination and integration of the art piece into the construction of the park? The schedule for the completion of the park is scheduled for May – June 2020. Can you have the piece of art designed, constructed and installed to meet the deadline for the park opening? Yes we can meet that deadline. Partnering with ClimbZone, my fabricating resource, I am able to use their extensive facilities, including a 40,000 square foot warehouse complete with a 5’ x 10’ CNC machine, a 5’ x 10’ Laser Cutter, an 8’ x 10’ large format, flat bed printer, a fully equip wood shop, paint shop, print shop, welding shop, spray booth/clean room, even trailers for delivery, everything we need to design, fabricate, deliver and install a winning piece! Please see www.bbmurals.com for more. AGENDA ITEM #5. c) The Feather: Fabrication & Installation Plan Details: Post - 15’ x 2” square tubular steel, galvanized and painted with two coats of Universal Metal Primer, 2 Coats of Sher-Cryl Gloss Black HIgh Performance Exterior Acrylic, & 2 coats of Corotech Waterbourne Epoxy Panels - Directly printed, double-sided, on high end, 3/4“ baltic birch plywood and encapsulated in clear, UV-inhibiting epoxy resinin clear, UV-inhibiting epoxy resin Base - Approx. 8”-10” diameter x 5’ concrete footer Assembly: 1/2” diameter, 8” & 14” steel rods fit into each panel securing them to the post 10’ 5’ AGENDA ITEM #5. c) Sunset Neighborhood Park, Renton WA Budget "Feather Forest" Public Sculpture, Preliminary Budget Break Down Fabrication*$75,000 30% (CNC Machine Use, Large Format Printer Use, Epoxy Resin Coating, Assembly, Labor) Artist Design Fee $50,000 20% (Time for Concept Art, Presentation Preparation & Project Meetings/Correspondance) Materials*$45,000 18% (Stainless Steel, HDPC Substrate, Epoxy, UV Ink, Allthread & Fasteners) Installation $35,000 14% (Excavation, Placement & Pouring Concrete Footers, Labor) Delivery $15,000 6% (Rental Truck, Rental Equipment for Offloading ie: forklift) Engineering Approval $12,000 5%Preliminary Concept Art Only Lighting $5,000 2% Artist Travel Expenses $5,000 2% (Airfare, Lodging, Meals) Insurance $4,000 1.50% MISC $4,000 1.50% Total $250,000 100% *Totals based on an assumption of 12 to 15 feathers.AGENDA ITEM #5. c) DEPARTMENTOFCOMMUNITY&ECONOMICDEVELOPMENTMEM0RANDUMDATE:August5,2019TO:DenisLaw,MayorFROM:JessieKotarski,EconomicDevelopmentSpecialistx7271SUBJECT:PurchaseofPublicArtfromSoleSourceArtistKirkSeeseTheartistforSunsetParkwasselectedbyanArtistSelectionCommitteecomprisedofrepresentativesfromtheRentonMunicipalArtsCommissionandlocalartsprofessionalsandothercommunitymembersrepresentingtheSunset/Highlandsneighborhood.TheCommitteereviewedthefiveresponsestotheCallforArtthatwasreleasedinFebruary2019anddeterminedthattheworkofartistKirkSeesewouldbestcomplementthenewSunsetNeighborhoodPark.Thetotalprojectbudgetis$250,000andincludestheartistfee,fabrication,installation,documentation,andallcostsassociatedwiththeproject.KirkSeeseastheartistanddesignerofthesculpturesistheonlyqualifiedinstallerfortheartworkandastheinstallerislimitedtoasinglesource.InaccordancewithPolicyandProcedure250-02Purchasing,BiddingandContractingRequirements,yoursignaturebelowwillauthorizeCommunityandEconomicDevelopmenttorequestapprovalofanagreementforthedesign,fabricationandinstallationofartinSunsetParkwithartistKirkSeeseaspartofanagendabillbeingpreparedfortheAugust12Councilmeeting.Thankyou.DenisLaw,MayorDateCityofRentonAGENDA ITEM #5. c) 1  CITY OF RENTON, WASHINGTON    RESOLUTION NO. _______    A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, FINDING THAT THE  SOLE SOURCE EXEMPTION UNDER RCW 39.04.280(2)(a) APPLIES TO THE  INSTALLATION OF PUBLIC ART IN THE SUNSET COMMUNITY PARK THEREFOR  WAIVING THE STATE COMPETITIVE BIDDING REQUIREMENT AND AUTHORIZING  THE MAYOR AND CITY CLERK TO ENTER INTO AN AGREEMENT WITH KIRK SEESE  FOR PUBLIC ART IN THE SUNSET COMMUNITY PARK.     WHEREAS, the City and the Renton Municipal Arts Commission invited artists or artist  teams to apply to create permanent public artwork to complement the new Sunset  Neighborhood Park located across from the Renton Highlands Library; and   WHEREAS, the project vision was for a site‐specific, impactful, focal design feature to  enrich the connection between the neighborhood park and the rich and diverse surrounding  Sunset and Highlands communities; and   WHEREAS, the Renton Municipal Arts commission chose to recommend to the City  Council artist Kirk Seese’s design of “Feather Forest,” which consist of 12‐15 vertical sculptures;  and   WHEREAS, Mr. Seese as the artist and designer of the sculptures is the only qualified  installer for the artwork; and  WHEREAS, as the installer is limited to a single source, the installation of the artwork  becomes subject to waiving competitive bidding requirements under RCW 35.23.352(9) and RCW  39.04.280(2)(a);    NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO  RESOLVE AS FOLLOWS:  SECTION I. The above recitals are incorporated herein as findings.  AGENDA ITEM #5. c) RESOLUTION NO. _______  2  SECTION II. The City Council finds that the installation of the “Feather Forest” artwork  by Kirk Seese in the Sunset Community Park is a sole source under RCW 39.04.280 and the state  competitive bidding requirement is hereby waived.  SECTION III. The Mayor and City Clerk are hereby authorized to enter into the  Agreement for Public Art in Sunset Community Park, attached hereto as Exhibit “A” and  incorporated by this reference.  PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2019.        ______________________________  Jason A. Seth, City Clerk     APPROVED BY THE MAYOR this ______ day of _______________________, 2019.        ______________________________  Denis Law, Mayor            Approved as to form:      ______________________________  Shane Moloney, City Attorney    RES.1820:8/2/19:scr     AGENDA ITEM #5. c) RESOLUTION NO. _______  3              EXHIBIT “A”  AGREEMENT FOR PUBLIC ART IN SUNSET  COMMUNITY PARK  AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AGENDA ITEM #5. c) AB - 2444 City Council Regular Meeting - 12 Aug 2019 SUBJECT/TITLE: Public Art Contract for the Renton Loop RECOMMENDED ACTION: Refer to Committee of the Whole DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Jessie Kotarski, Economic Development Specialist EXT.: 7271 FISCAL IMPACT SUMMARY: $146,261.28 SUMMARY OF ACTION: Under the authority granted to staff by Council on June 10, 2019, negotiations have begun with Western Neon for the design, fabrication and installation of the proposed Renton Loop public art project at the intersection of South 2nd Street and Main Ave South. A contract and budget have been drafted and funding for the art piece has been set aside from the Arts & Culture Project budget and from the One Percent for Arts program. In accordance with the One Percent for Arts program (chapter 8, section 2 -8-6), the City Council shall consider the recommendation of art projects made by the Renton Municipal Arts Commission and either approve or reject the recommended art project. The project budget includes $50,003.50 from the balance in the 1% for Arts fund and $96,257.98 from the Arts & Culture Project account. EXHIBITS: A. Artist Agreement DRAFT B. Sole Source Memo to the Mayor C. Resolution (sole source) STAFF RECOMMENDATION: Approve funding, from budgeted funds currently available in the One Percent for Art Program fund and the Arts & Culture project budget, to hire Western Neon to design, fabricate and install the proposed Renton Loop public art project at the intersection of S 2nd St and Main Ave S and grant the Mayor authority to sign the agreement with the artist and adopt the resolution for sole source contracting. AGENDA ITEM #5. d)     AGREEMENT FOR THE LOOP PUBLIC ART DESIGN &  INSTALLATION IN DOWNTOWN RENTON      THIS AGREEMENT, dated August 19, 2019, is by and between the City of Renton (the “City” or  “Buyer”), a Washington municipal corporation, and Western Neon, Inc. (“Artist” or “Western  Neon” or “Seller”), a Washington corporation. The City and the Artist are referred to collectively  in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective  as of the last date signed by both parties.    1. Scope of Work: Artist agrees to provide design, fabrication, permitting and installation of  public art for downtown Renton as specified in Exhibit A, which is attached and  incorporated herein.  The art contemplated in this Agreement is hereinafter the  “Artwork” or “Display,” and the Artist’s full scope of work may hereinafter be referred to  as the “Work.”    2. Changes in Scope of Work: The City, without invalidating this Agreement, may order  changes to the Work consisting of additions, deletions or modifications. Any such changes  to the Work shall be ordered by the City in writing and the Compensation shall be  equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually  agreed by the Parties.      3. Artist’s Grants and Representations:    A. Delivery of the Artwork to City constitutes Artist’s certification that (1) the Artwork  is the original work of Artist; (2) Artist owns all rights to the Artwork; and (3) if the  Artwork contains recognizable images of particular persons, Artist has obtained  legally appropriate releases.    B. City may display the Artwork at any location selected by City for any term of years,  at the sole discretion of City, provided that Artist is recognized as the artist on the  Artwork.  City may relocate, remove, or destroy the Artwork at City’s sole discretion,  due to wear, damage, or for any other reason.    C. Artist grants to City a non‐exclusive license to graphically and electronically  reproduce the Artwork for any and all future publicity endeavors conducted by City,  provided that any such reproduction is credited to Artist by name.  City may use the  Artist’s photograph, other likeness, or biography in connection with the use of the  Artwork.  AGENDA ITEM #5. d)   PAGE 2 OF 11      4. Time of Performance: Artist shall commence performance of the Agreement pursuant to  the schedule(s) set forth in Exhibit A. All Work shall be performed by no later than May  31, 2020.    5. Compensation:    A. Amount. Total compensation to Artist for Work provided pursuant to this Agreement  shall not exceed $146,261.28, including applicable state and local sales taxes.  Compensation shall be paid as a flat rate fixed sum based upon Work actually  performed according to the rate(s) or amounts specified in Exhibit A. The Artist agrees  that any hourly or flat rate charged by it for its Work shall remain locked at the  negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A.  Except as specifically provided herein, the Artist shall be solely responsible for  payment of any taxes imposed as a result of the performance and payment of this  Agreement.    B. Method of Payment. On a monthly or no less than quarterly basis during any quarter  in which Work is performed, the Artist shall submit a voucher or invoice in a form  specified by the City, including a description of what Work has been performed, the  name of the personnel performing such Work, and any hourly labor charge rate for  such personnel. The Artist shall also submit a final bill upon completion of all Work.  Payment shall be made by the City for Work performed within thirty (30) calendar  days after receipt and approval by the appropriate City representative of the voucher  or invoice. If the Artist’s performance does not meet the requirements of this  Agreement, the Artist will correct or modify its performance to comply with the  Agreement. The City may withhold payment for work that does not meet the  requirements of this Agreement.    C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by  the City of any remedies it may have against the Artist for failure of the Artist to  perform the Work or for any breach of this Agreement by the Artist.     D. Non‐Appropriation of Funds. If sufficient funds are not appropriated or allocated for  payment under this Agreement for any future fiscal period, the City shall not be  obligated to make payments for Work or amounts incurred after the end of the  current fiscal period, and this Agreement will terminate upon the completion of all  remaining Work for which funds are allocated. No penalty or expense shall accrue to  the City in the event this provision applies.    6. Termination:    AGENDA ITEM #5. d)   PAGE 3 OF 11    A. The City reserves the right to terminate this Agreement at any time, with or without  cause by giving ten (10) calendar days’ notice to the Artist in writing. In the event of  such termination or suspension, all finished or unfinished documents, data, studies,  worksheets, models and reports, or other material prepared by the Artist pursuant to  this Agreement shall be submitted to the City, if any are required as part of the Work.    B. In the event this Agreement is terminated by the City, the Artist shall be entitled to  payment for all hours worked to the effective date of termination, less all payments  previously made. If the Agreement is terminated by the City after partial performance  of Work for which the agreed compensation is a fixed fee, the City shall pay the Artist  an equitable share of the fixed fee. This provision shall not prevent the City from  seeking any legal remedies it may have for the violation or nonperformance of any of  the provisions of this Agreement and such charges due to the City shall be deducted  from the final payment due the Artist. No payment shall be made by the City for any  expenses incurred or work done following the effective date of termination unless  authorized in advance in writing by the City.    7. Warranties And Right To Use Work Product: Artist represents and warrants that Artist  will perform all Work identified in this Agreement in a professional and workmanlike  manner and in accordance with all reasonable and professional standards and laws.  Compliance with professional standards includes, as applicable, performing the Work in  compliance with applicable City standards or guidelines (e.g. design criteria and Standard  Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify  engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW  18.43.070. Artist further represents and warrants that all final work product created for  and delivered to the City pursuant to this Agreement shall be the original work of the  Artist and free from any intellectual property encumbrance which would restrict the City  from using the work product. Artist grants to the City a non‐exclusive, perpetual right and  license to use, reproduce, distribute, adapt, modify, and display all final work product  produced pursuant to this Agreement. The City’s or other’s adaptation, modification or  use of the final work products other than for the purposes of this Agreement shall be  without liability to the Artist. The provisions of this section shall survive the expiration or  termination of this Agreement.    8. Record Maintenance: The Artist shall maintain accounts and records, which properly  reflect all direct and indirect costs expended and Work provided in the performance of  this Agreement and retain such records for as long as may be required by applicable  Washington State records retention laws, but in any event no less than six years after the  termination of this Agreement. The Artist agrees to provide access to and copies of any  records related to this Agreement as required by the City to audit expenditures and  charges and/or to comply with the Washington State Public Records Act (Chapter 42.56  AGENDA ITEM #5. d)   PAGE 4 OF 11    RCW). The provisions of this section shall survive the expiration or termination of this  Agreement.    9. Public Records Compliance: To the full extent the City determines necessary to comply  with the Washington State Public Records Act, Artist shall make a due diligent search of  all records in its possession or control relating to this Agreement and the Work, including,  but not limited to, e‐mail, correspondence, notes, saved telephone messages, recordings,  photos, or drawings and provide them to the City for production. In the event Artist  believes said records need to be protected from disclosure, it may, at Artist’s own  expense, seek judicial protection. Artist shall indemnify, defend, and hold harmless the  City for all costs, including attorneys’ fees, attendant to any claim or litigation related to  a Public Records Act request for which Artist has responsive records and for which Artist  has withheld records or information contained therein, or not provided them to the City  in a timely manner. Artist shall produce for distribution any and all records responsive to  the Public Records Act request in a timely manner, unless those records are protected by  court order. The provisions of this section shall survive the expiration or termination of  this Agreement.    10. Independent Contractor Relationship:  A. The Artist is retained by the City only for the purposes and to the extent set forth in  this Agreement. The nature of the relationship between the Artist and the City during  the period of the Work shall be that of an independent contractor, not employee. The  Artist, not the City, shall have the power to control and direct the details, manner or  means of Work. Specifically, but not by means of limitation, the Artist shall have no  obligation to work any particular hours or particular schedule, unless otherwise  indicated in the Scope of Work or where scheduling of attendance or performance is  mutually arranged due to the nature of the Work. Artist shall retain the right to  designate the means of performing the Work covered by this agreement, and the  Artist shall be entitled to employ other workers at such compensation and such other  conditions as it may deem proper, provided, however, that any contract so made by  the Artist is to be paid by it alone, and that employing such workers, it is acting  individually and not as an agent for the City.    B. The City shall not be responsible for withholding or otherwise deducting federal  income tax or Social Security or contributing to the State Industrial Insurance  Program, or otherwise assuming the duties of an employer with respect to Artist or  any employee of the Artist.    C. If the Artist is a sole proprietorship or if this Agreement is with an individual, the Artist  agrees to notify the City and complete any required form if the Artist retired under a  State of Washington retirement system and agrees to indemnify any losses the City  may sustain through the Artist’s failure to do so.  AGENDA ITEM #5. d)   PAGE 5 OF 11      11. Hold Harmless: The Artist agrees to release, indemnify, defend, and hold harmless the  City, elected officials, employees, officers, representatives, and volunteers from any and  all claims, demands, actions, suits, causes of action, arbitrations, mediations,  proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,  penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or  by any and all persons or entities, arising from, resulting from, or related to the negligent  acts, errors or omissions of the Artist in its performance of this Agreement or a breach of  this Agreement by Artist, except for that portion of the claims caused by the City’s sole  negligence.    Should a court of competent jurisdiction determine that this agreement is subject to RCW  4.24.115, (Validity of agreement to indemnify against liability for negligence relative to  construction, alteration, improvement, etc., of structure or improvement attached to real  estate…) then, in the event of liability for damages arising out of bodily injury to persons  or damages to property caused by or resulting from the concurrent negligence of the  Artist and the City, its officers, officials, employees and volunteers, Artist’s liability shall  be only to the extent of Artist’s negligence.    It is further specifically and expressly understood that the indemnification provided in  this Agreement constitute Artist’s waiver of immunity under the Industrial Insurance Act,  RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually  negotiated and agreed to this waiver. The provisions of this section shall survive the  expiration or termination of this Agreement.    12. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City  employees from soliciting, accepting, or receiving any gift, gratuity or favor from any  person, firm or corporation involved in a contract or transaction. To ensure compliance  with the City’s Code of Ethics and state law, the Artist shall not give a gift of any kind to  City employees or officials. Artist also confirms that Artist does not have a business  interest or a close family relationship with any City officer or employee who was, is, or  will be involved in selecting the Artist, negotiating or administering this Agreement, or  evaluating the Artist’s performance of the Work.    13. City of Renton Business License: The Artist shall obtain a City of Renton Business License  prior to performing any Work and maintain the business license in good standing  throughout the term of this agreement with the City.    Information regarding acquiring a city business license can be found at:   http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882    AGENDA ITEM #5. d)   PAGE 6 OF 11    Information regarding State business licensing requirements can be found at:  http://dor.wa.gov/doing‐business/register‐my‐business     14. Insurance: Artist shall secure and maintain:  A. Commercial general liability insurance in the minimum amounts of $1,000,000 for  each occurrence/$2,000,000 aggregate for the Term of this Agreement.    B. In the event that Work delivered pursuant to this Agreement either directly or  indirectly involve or require Professional Services, Professional Liability, Errors and  Omissions coverage shall be provided with minimum limits of $1,000,000 per  occurrence. "Professional Services", for the purpose of this section, shall mean any  Work provided by a licensed professional or Work that requires a professional  standard of care.    C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the  State of Washington, shall also be secured.    D. Commercial Automobile Liability for owned, leased, hired or non‐owned, leased, hired  or non‐owned, with minimum limits of $1,000,000 per occurrence combined single  limit, if there will be any use of Artist’s vehicles on the City’s Premises by or on behalf  of the City, beyond normal commutes.    E. Artist shall name the City as an Additional Insured on its commercial general liability  policy on a non‐contributory primary basis. The City’s insurance policies shall not be  a source for payment of any Artist liability, nor shall the maintenance of any insurance  required by this Agreement be construed to limit the liability of Artist to the coverage  provided by such insurance or otherwise limit the City’s recourse to any remedy  available at law or in equity.    F. Subject to the City’s review and acceptance, a certificate of insurance showing the  proper endorsements, shall be delivered to the City before performing the Work.    G. Artist shall provide the City with written notice of any policy cancellation, within two  (2) business days of their receipt of such notice.    15. Delays: Artist is not responsible for delays caused by factors beyond the Artist’s  reasonable control. When such delays beyond the Artist’s reasonable control occur, the  City agrees the Artist is not responsible for damages, nor shall the Artist be deemed to be  in default of the Agreement.    AGENDA ITEM #5. d)   PAGE 7 OF 11    16. Successors and Assigns: Neither the City nor the Artist shall assign, transfer or encumber  any rights, duties or interests accruing from this Agreement without the written consent  of the other.    17. Notices: Any notice required under this Agreement will be in writing, addressed to the  appropriate party at the address which appears below (as modified in writing from time  to time by such party), and given personally, by registered or certified mail, return receipt  requested, by facsimile or by nationally recognized overnight courier service. Time period  for notices shall be deemed to have commenced upon the date of receipt, EXCEPT  facsimile delivery will be deemed to have commenced on the first business day following  transmission. Email and telephone may be used for purposes of administering the  Agreement, but should not be used to give any formal notice required by the Agreement.    CITY OF RENTON  C.E. “Chip” Vincent  1055 South Grady Way  Renton, WA 98057  Phone: (425) 430‐6588  cvincent@rentonwa.gov  Fax: (425) 430‐7300  ARTIST  Andre Lucero, President  Western Neon, Inc.  2902 4th Ave S  Seattle, WA 98134  Phone: (206)682‐7738  andre@westernneon.com    18. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational  qualification, the Artist agrees as follows:  A. Artist, and Artist’s agents, employees, representatives, and volunteers with regard to  the Work performed or to be performed under this Agreement, shall not discriminate  on the basis of race, color, sex, religion, nationality, creed, marital status, sexual  orientation or preference, age (except minimum age and retirement provisions),  honorably discharged veteran or military status, or the presence of any sensory,  mental or physical handicap, unless based upon a bona fide occupational qualification  in relationship to hiring and employment, in employment or application for  employment, the administration of the delivery of Work or any other benefits under  this Agreement, or procurement of materials or supplies.    B. The Artist will take affirmative action to insure that applicants are employed and that  employees are treated during employment without regard to their race, creed, color,  national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or  marital status. Such action shall include, but not be limited to the following  employment, upgrading, demotion or transfer, recruitment or recruitment  advertising, layoff or termination, rates of pay or other forms of compensation and  selection for training.    AGENDA ITEM #5. d)   PAGE 8 OF 11    C. If the Artist fails to comply with any of this Agreement’s non‐discrimination  provisions, the City shall have the right, at its option, to cancel the Agreement in  whole or in part.    D. The Artist is responsible to be aware of and in compliance with all federal, state and  local laws and regulations that may affect the satisfactory completion of the project,  which includes but is not limited to fair labor laws, worker's compensation, and Title  VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council  Resolution Number 4085.    19. Prevailing Wage Rates:  Artist must comply with the State of Washington prevailing wage  requirements.  Artist must file an Intent To Pay Prevailing Wage at the beginning of the  project and an Affidavit of Wages Paid at the end of the project with the Washington State  Department of Labor and Industries,  http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp.    20.        Miscellaneous: The parties hereby acknowledge:  A. The City is not responsible to train or provide training for Artist.    B. Artist will not be reimbursed for job related expenses except to the extent specifically  agreed within the attached exhibits.    C. Artist shall furnish all tools and/or materials necessary to perform the Work except to  the extent specifically agreed within the attached exhibits.    D. In the event special training, licensing, or certification is required for Artist to provide  Work he/she will acquire or maintain such at his/her own expense and, if Artist  employs, sub‐contracts, or otherwise assigns the responsibility to perform the Work,  said employee/sub‐contractor/assignee will acquire and or maintain such training,  licensing, or certification.  E. This is a non‐exclusive agreement and Artist is free to provide his/her Work to other  entities, so long as there is no interruption or interference with the provision of Work  called for in this Agreement.    F. Artist is responsible for his/her own insurance, including, but not limited to health  insurance.    G. Artist is responsible for his/her own Worker’s Compensation coverage as well as that  for any persons employed by the Artist.    21.       Other Provisions:  AGENDA ITEM #5. d)   PAGE 9 OF 11    A. Approval Authority. Each individual executing this Agreement on behalf of the City  and Artist represents and warrants that such individuals are duly authorized to  execute and deliver this Agreement on behalf of the City or Artist.    B. General Administration and Management. The City’s project manager is Chip Vincent.  In providing Work, Artist shall coordinate with the City’s contract manager or his/her  designee.    C. Amendment and Modification. This Agreement may be amended only by an  instrument in writing, duly executed by both Parties.    D. Conflicts. In the event of any inconsistencies between Artist proposals and this  Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to  this Agreement are incorporated by reference only to the extent of the purpose for  which they are referenced within this Agreement. To the extent a Artist prepared  exhibit conflicts with the terms in the body of this Agreement or contains terms that  are extraneous to the purpose for which it is referenced, the terms in the body of this  Agreement shall prevail and the extraneous terms shall not be incorporated herein.    E. Governing Law. This Agreement shall be made in and shall be governed by and  interpreted in accordance with the laws of the State of Washington and the City of  Renton. Artist and all of the Artist’s employees shall perform the Work in accordance  with all applicable federal, state, county and city laws, codes and ordinances.    F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared  by the joint efforts of the Parties and shall not be construed against one party or the  other as a result of the preparation, substitution, submission or other event of  negotiation, drafting or execution.    G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or  interpret this Agreement or any of its terms or covenants shall be brought in the King  County Superior Court for the State of Washington at the Maleng Regional Justice  Center in Kent, King County, Washington, or its replacement or successor.  Artist  hereby expressly consents to the personal and exclusive jurisdiction and venue of  such court even if Artist is a foreign corporation not registered with the State of  Washington.    H. Severability. A court of competent jurisdiction’s determination that any provision or  part of this Agreement is illegal or unenforceable shall not cancel or invalidate the  remainder of this Agreement, which shall remain in full force and effect.    AGENDA ITEM #5. d)   PAGE 10 OF 11    I. Sole and Entire Agreement. This Agreement contains the entire agreement of the  Parties and any representations or understandings, whether oral or written, not  incorporated are excluded.    J. Time is of the Essence. Time is of the essence of this Agreement and each and all of  its provisions in which performance is a factor. Adherence to completion dates set  forth in the description of the Work is essential to the Artist’s performance of this  Agreement.    K. Third‐Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be  construed to give any rights or benefits in the Agreement to anyone other than the  Parties, and all duties and responsibilities undertaken pursuant to this Agreement will  be for the sole and exclusive benefit of the Parties and no one else.    L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,  and legal representatives to the other party to this Agreement, and to the partners,  successors, assigns, and legal representatives of such other party with respect to all  covenants of the Agreement.    M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s  failure to enforce any provision of this Agreement shall not be a waiver and shall not  prevent either the City or Artist from enforcing that provision or any other provision  of this Agreement in the future. Waiver of breach of any provision of this Agreement  shall not be deemed to be a waiver of any prior or subsequent breach unless it is  expressly waived in writing.    N. Counterparts. The Parties may execute this Agreement in any number of  counterparts, each of which shall constitute an original, and all of which will together  constitute this one Agreement.    IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date  last signed by the Parties below.    CITY OF RENTON      By:_____________________________  ARTIST      By:____________________________  Denis Law  Mayor  Andre Lucero  President, Western Neon, Inc.    _____________________________  Date  _____________________________  Date  AGENDA ITEM #5. d)   PAGE 11 OF 11      Attest      _____________________________  Jason A. Seth  City Clerk    Approved as to Legal Form      By: __________________________  Shane Moloney  Renton City Attorney    Contract Template Updated 03/12/2019 (non‐standard, LCC) AGENDA ITEM #5. d) WESTERN NEON | PUBLIC ART CONCEPT PRESENTATION | © 2019 CITY OF RENTON LOOP | 03.05.19 | PAGE 1 CITY OF RENTON LOOP WESTERN NEON 2019 EXHIBIT A AGENDA ITEM #5. d) WESTERN NEON | PUBLIC ART CONCEPT PRESENTATION | © 2019 CITY OF RENTON LOOP | 03.05.19 | PAGE 2 The Renton Loop is a twelve-foot diameter sculpture made from a tightly edited selection of materials that reference the past, pres- ent, and future of the City of Renton. Symbolizing Renton as a unique Pacific Northwest destination “for coal mining, then for jobs at PAC- CAR and Boeing, and finally for today’s high tech and service occupations,” this large-scale Möbius shape expresses the city’s transitions through time by incorporating a shifting surface comprised from Core-Ten steel, raw aluminum, and stainless steel culminating into an illu- minated arc. Similarly, these components follow material guidelines outlined in the Renton Downtown Core Wayfinding Signage Design package and will serve to augment this project with a firm sense of place while helping visitors navigate the downtown sector and beyond. THE STORY AGENDA ITEM #5. d) WESTERN NEON | PUBLIC ART CONCEPT PRESENTATION | © 2019 CITY OF RENTON LOOP | 03.05.19 | PAGE 3 MATERIALS & THEMES MOOD BOARD AGENDA ITEM #5. d) WESTERN NEON | PUBLIC ART CONCEPT PRESENTATION | © 2019 CITY OF RENTON LOOP | 03.05.19 | PAGE 4 APPROX 12’ THE TOP OF THE SCULPTURE PROJECTS TOWARDS THE FUTURE, UTILIZING TRANSLUCENT MATERIAL WHICH IS INTERNALLY ILLUMINATED ALONG THE TOP OF THE RING, REPRESENTING THE TURN TO TECH, THE ABSTRACT VISUALIZATION OF DATA, AND LEANING FORWARD MIDDLE SECTION OF SCULPTURE TRANSITIONS INTO ROUGH AND MILL-FINISHED ALUMINUM IN AN ODE TO THE AEROSPACE INDUSTRY, THE METALS BECOME FINER (STAINLESS STEEL) AND THE DEGREE OF POLISH CONTINUES TO INCREASE INTO THE TOP OF THE RING SCULPTURE TO BE “ROOTED IN THE PAST” AKA MOUNTED ON TOP OF/WITHIN A SMALL FIELD OF CRUSHED BLACK COAL-LIKE MATERIAL SUCH AS LAVA ROCK, FIRE GLASS, OR BLACK RIVER ROCK REMINISCENT OF RENTON’S START AS A COAL TOWN BASE OF SCULPTURE TO BE COMPRISED OF A “GRADIENT” OF ROUGH METAL MATERIALS, BLACKENED STEEL GIVES WAY TO CLEAN CORTEN STEEL AS WE MOVE UP THROUGH THE INDUSTRY OF RAIL/SHIPPING CONCEPT OVERVIEW AGENDA ITEM #5. d) WESTERN NEON | PUBLIC ART CONCEPT PRESENTATION | © 2019 CITY OF RENTON LOOP | 03.05.19 | PAGE 5 3/4 RENDER VIEWNOT TO SCALE SIDE/TOP RENDER VIEWNOT TO SCALE RENDERED ALTERNATE VIEWS AGENDA ITEM #5. d) WESTERN NEON | PUBLIC ART CONCEPT PRESENTATION | © 2019 CITY OF RENTON LOOP | 03.05.19 | PAGE 6 THANK YOU WESTERN NEON 2019 AGENDA ITEM #5. d) Date 6/20/2019 Project # 13187-1 Client Info: City of Renton 10555 S Grady Way Renton, WA 98057 Job Location: City of Renton 822 S 3rd St Renton, WA 98056 Terms 1/2 down/1/2 finish Rep DWN Total Subtotal Sales Tax (10.0%) Contract Offering We hereby propose to furnish the following goods and/or services, subject to the general conditions printed below and on the next pages, which form a part of this proposal. ll workmanship materials are warranted for a period of two (2) years from date of installation. Buyer is to provide a connection to a dedicated circuit(s) accessible within six (6) feet of the center of the sign in accordance with the National Electric Code (N.E.C.) requirements. Buyer to provide access for installation and services per N.E.C. requirements and/or local ordinances not limited to catwalks and access doors. Permits, engineering and special inspections are in addition to the agreed contract price. Credit Card payments are subject to a 3% fee. *Requirements prior to the start of production - approved design signed, contract signed Western Neon is thankful for the opportunity to work with you and your team to design, fabricate and install a new sign and image for your business. As always, we are committed to delivering the highest quality signs and professional service. We are looking forward to creating your new sign! DescriptionQty Cost Total All prices below include - site inspections, fabrication and install of new element provided in design 13187_CityofRentonLoop_ConceptPresentation_062019 Phase 1: Design/ Shop Drawings / Permits Design1 960.00 960.00T Shop Drawings1 2,560.00 2,560.00T Municipal Meeting (4 hours of meeting)1 320.00 320.00T Permit Procurement1 450.00 450.00T Sign Permit Fees incurred by Western Neon Charged to Customer +15% - TBD (estimated cost) 1 800.00 800.00T Phase 2: Mock-Up / Testing Mock-Up1 20,500.00 20,500.00T Testing1 2,600.00 2,600.00T Municipal Meeting (4 hours of meeting)1 320.00 320.00T Phase 3: Fabrication / Assembly Page 1 AGENDA ITEM #5. d) Date 6/20/2019 Project # 13187-1 Client Info: City of Renton 10555 S Grady Way Renton, WA 98057 Job Location: City of Renton 822 S 3rd St Renton, WA 98056 Terms 1/2 down/1/2 finish Rep DWN Total Subtotal Sales Tax (10.0%) Western Neon is thankful for the opportunity to work with you and your team to design, fabricate and install a new sign and image for your business. As always, we are committed to delivering the highest quality signs and professional service. We are looking forward to creating your new sign! DescriptionQty Cost Total Fabrication1 68,333.00 68,333.00T Municipal Meeting (4 hours of meeting)1 320.00 320.00T Phase 4: Site-work / Installation Site Work / Footing1 13,600.00 13,600.00T Installation1 7,636.00 7,636.00T Municipal Meeting (4 hours of meeting)1 320.00 320.00T Project Management Fee 12% on subtotal amount - $118,719.001 14,246.28 14,246.28T Page 2 $146,261.81 $132,965.28 $13,296.53 AGENDA ITEM #5. d) Western Neon 2902 4th Ave S. Seattle, WA 98134 206.682.7738 www.westernneon.com 1.GENERAL CONDITIONS A)Electrical Service – Buyer shall provide, at their own cost, dedicated 120v electrical service and feed wires within six (6) feet and on the same plane of any sign installation. Said electrical service and feed wires shall conform to all applicable governmental buildings and electrical codes. Buyer shall be responsible and pay for all electricity used or needed by the sign. B)Existing Signs – If this contract is for replacement of exterior sign facings only, Buyer represents to Western Neon that the interior lamps, tubes, wiring and other electrical and mechanical functioning parts of the sign are in good working order and in conformance of applicable local building and electrical codes. Western Neon shall have no obligation to inspect said internal parts to determine whether they are in working order in conformance with applicable codes or to repair or replace any of said parts unless such service is specifically included in the work to be performed under the terms of this contract. C)Soil Conditions and Toxic Clean Up – The parties hereby agree that the contract price agreed upon is based on the presence of normal soil conditions at the sign installation site. Buyer hereby warrants that he/she knows of no unusual soil conditions or underground obstructions at the said site and agrees that in the event that such conditions are encountered, the contract price will be adjusted based on the additional labor or materials required to complete construction. If, upon commencement of construction by Western Neon, it shall become known to Western Neon that there is on the site designated for construction or necessary thereto toxic material or waste which is of a level which is required by the regulations of any local, state, or federal agency to be reported, Western Neon shall notify Buyer of the presence of such material. Thereafter, Buyer shall be responsible for the reporting of the presence of such material to the appropriate local, state, or federal agency and for all expenses necessary to remove, clean up, or otherwise dispose of said toxic material in accordance with the regulations of each and every local, state, or federal agency involved. Western Neon shall, in no event, be required to proceed with construction and/or installation of signage on the premises until such toxic problem has been remedied in accordance with all applicable governmental regulations. Should buyer fail or refuse to clean up the toxic problem, thereby resulting in Western Neon’s inability to construct and/or install signage in this contract, then, and in that event, Buyer shall pay to Western Neon the entire actual cost incurred by Western Neon. D)Reinforcement of Building; Unforeseen Objects – If installation is a part of this agreement, Buyer shall be responsible and pay for all necessary reinforcement to the building or any other structures on which display is installed, for relocating power lines or other obstacles, and for any additional installation cost incurred by Western Neon due to underground obstructions or soil conditions. Western Neon is not responsible for damage to underground utilities or other unforeseen objects. E)Governmental Permits – Buyer is responsible for obtaining such authorization and/or permits as may be required by state, local, or federal governmental authorities, at Buyer’s expense. Western Neon agrees, at Buyer’s request, to act as Buyer’s agent in obtaining such permits, but shall not be responsible for failure of such governmental authorities to issue permits or subsequent revocation thereof for any reason not attribute to negligence of Western Neon. The costs of all permits obtained by Western Neon shall be in addition to the agreed contract price. F)Landlord’s Permission – Buyer shall be responsible for obtaining the permission of the landlord or owner of the premises for installation of the sign or changes in any existing sign. Western Neon will, if requested by Buyer, assist in obtaining such permission, but shall not be in any way responsible for landlord’s refusal to permit installation of the sign or a subsequent revocation of such permission. AGENDA ITEM #5. d) Western Neon 2902 4th Ave S. Seattle, WA 98134 206.682.7738 www.westernneon.com G)Removal of Goods and Materials and Restoration of Premises – Should Western Neon or any other person be required to remove goods and materials from the premises on which they are installed pursuant to this Contract, Seller has no obligation to restore the premises to their original condition prior to installation. 2.INSPECTION – Buyer shall inspect the Display upon delivery and may notify Western Neon in writing of any defects or variances therein. 3.INDEMNIFICATION – Buyer shall indemnity Western Neon against, and hold Western Neon harmless from all claims, actions, proceedings, costs, damages and liabilities, including attorney fees arising out of, connected with or resulting from the installation and maintenance of said Display which arise from the operations or conduct of Buyer or his agents, or any disputes with the owner or lien holder of the premises or any Governmental agency or authority seeking to revoke a permit or license or to enjoin or have the Display declared a nuisance. 4.SOLE AND ONLY AGREEMENT – This instrument constitutes the sole and only agreement between the parties respecting the materials, parts and labor furnished herein and correctly sets forth the rights, duties and obligations of each to the other with respect to the said materials, parts and labor as of its date. Any prior agreements, promises, negotiations or representations concerning the said materials, parts and labor or payment for the said materials, part and labor or payment not expressly set forth in this agreement are no longer of any force and affect. 5.DELIVERY AND PERFORMANCE – Seller shall commence the construction of Display and execute the work thereon with due diligence until completion. All obligations to be performed by Seller hereunder, however, shall be subject to delay or failure resulting from war, fire, labor disputes, acts of God, regulations or restrictions of the Government or Public authorities, or other accidents, forces, conditions or circumstances beyond its control. If installation is a part on this Agreement, completion of the Display ready for installation shall be deemed equivalent of actual installation in the event that Seller shall be prevented from making the installation by reason of failure or neglect of Buyer to prepare the premises for such installation, as herein provided, or other default on the part of Buyer. 6.FABRICATION OF DISPLAY; PRICE INCREASES FOR DEFERRED FABRICATION OR DELIVERY – Seller shall commence fabrication of Display promptly following receipt of all permits, licenses and consents unless the terms of this Agreement or instructions from Buyer provide for Seller not to commence fabrication of Display until a later date, occurrence or event. 7.FABRICATION INTERRUPTIONS – If, after fabrication of Display is commenced, Seller shall cease or extend scheduled fabrication of Display at the request of Buyer or by any reason of any act or omission of Buyer, then Buyer, in addition to all its other obligations under this Agreement, shall be responsible for all of Seller’s costs and expenses thereby resulting and for all additional costs and expenses incurred upon recommencement of fabrication including, but not limited to, increased labor and material cost incurred by Seller in completion of fabrication. 8.TITLE AND SECURITY INTEREST – Ownership of Display shall remain with Western Neon, and Buyer hereby grants Western Neon a security interest in Display until all of the payments are made and all of the conditions herein contained are fully satisfied, at which time Buyer shall be vested with full title to Display. Buyer bears all risk of loss of Display after delivery or installation has been completed (where installation is a part of this Agreement). 9.USE OF GOODS – Buyer hereby warrants that the goods are not being purchased primarily for personal, family or household use. 10.TAXES AND ASSESSMENTS – Buyer shall, at his own cost and expense, pay as they become due all taxes, assessments, or other charges, levied or assessed on the goods and materials or any part of the goods and materials during the continuance of this Agreement. AGENDA ITEM #5. d) Western Neon 2902 4th Ave S. Seattle, WA 98134 206.682.7738 www.westernneon.com 11.CONTRACT INCLUDES WESTERN NEON PRICING DOCUMENT CONTRACT PRICE: The contract price for the furnishing of materials, labor, installation and services listed above shall be the sum defined herein. Any additional costs, such as change orders, that are incurred after the deposit has been paid will be due with final payment. This contract is accepted at Western Neon’s principal place of business, namely 2902 4th Ave South, Seattle, WA within the venue of King County. AGENDA ITEM #5. d) DEPARTMENTOFCOMMUNITY&ECONOMICDEVELOPMENTMEM0RANDUMDATE:August7,2019TO:DenisLaw,MayorFROM:JessieKotarski,EconomicDevelopmentSpecialistx7271SUBJECT:PurchaseofPublicArtfromSoleSourceArtisticteamWesternNeonIn2016,theRentonMunicipalArtsCommissionselectedanartistteamtodesignandexecutetheinstallationofpublicartfortheS2ndSt/BronsonWay/MainAveSintersectionreconfigurationproject.TheteamworkedcloselywithmembersoftheArtsCommission,representativesfromtheCity’stransportationdivisionandprojectengineersandsubmittedadesignforconsiderationbasedonfeedbackfromthegroup.ThedesignwasapprovedbytheArtsCommission,butintheend,theteamwasunabletocompletetheprojectduetocostlimitationsandunderestimationsoftheprojectscopebytheartistteam.TheArtsCommissionhasidentifiedanartistteamandreceivedaproposalforthedesign,fabrication,andinstallationoftranslationoftheoriginalconceptthathonorsthecommunityplanninganddiscussionsthatwentintotheinitialconversationsandwillallowfortheprojecttobecompletedasfirstintended.TheRentonMunicipalArtsCommissionhasselectedWesternNeon,basedontheirprovenability,todesign,execute,facilitate,fabricate,deliverandinstallpublicartfortheCityofRenton.Thetotalprojectbudgetis$146,261.81andincludestheartistfee,fabrication,installation,documentation,andallcostsassociatedwiththeproject.InJune,theCouncilapprovedtheArtsCommission’srequesttonegotiateacontractwithWesternNeonandreturnwithacontractandresolutiondeclaringWesternNeonasolesourceproviderfortheproject.WesternNeonastheartisticteamanddesigneroftheproposedsculptureistheonlyqualifiedinstallerfortheartworkandastheinstallerislimitedtoasinglesource.InaccordancewithPolicyandProcedure250-02Purchasing,BiddingandContractingRequirements,yoursignaturebelowwillauthorizeCommunityandEconomicDevelopmenttorequestapprovalofanagreementforthedesign,fabricationandinstallationofartattheintersectionofSouth2StandMainAve5withWesternNeonaspartofanagendabillbeingpreparedfortheAugust19Councilmeeting.AGENDA ITEM #5. d) DenisLaw,MayorPage2of2August8,2019Thankyou.DenisLaw,MayorDateCityofRentonh:\ced\admin\legal\contracts\2019\westernneon_rentonloopartproject\cedmemotomayor_westernneon.docxAGENDA ITEM #5. d) 1  CITY OF RENTON, WASHINGTON    RESOLUTION NO. _______    A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, FINDING THAT THE  SOLE SOURCE EXEMPTION UNDER RCW 39.04.280(2)(a) APPLIES TO THE  INSTALLATION OF PUBLIC ART AT THE INTERSECTION OF S 2ND ST AND MAIN  AVENUE S IN DOWNTOWN RENTON THEREFOR WAIVING THE STATE  COMPETITIVE BIDDING REQUIREMENT AND AUTHORIZING THE MAYOR AND  CITY CLERK TO ENTER INTO AN AGREEMENT WITH WESTERN NEON FOR PUBLIC  ART IN DOWNTOWN RENTON.     WHEREAS, the City and the Renton Municipal Arts Commission invited artists or artist  teams to apply to create permanent public artwork as part of the Downtown Circulation Project  Phase 1 (converting Main and Bronson to two‐way traffic); and   WHEREAS, the project vision was for a site‐specific, impactful, focal design feature to  serve as an important gateway into and out of the downtown core; and   WHEREAS, the Renton Municipal Arts commission chose to recommend to the City  Council Western Neon, Inc.’s design of “the Renton Loop,” which consists of a 12‐foot diameter  sculpture made from materials that reference the past, present and future of the City of Renton;  and   WHEREAS, Western Neon as the artistic team and designers of the sculpture is the only  qualified installer for its own artwork, the Renton Loop; and  WHEREAS, as the installer is limited to a single source, the installation of the artwork  becomes subject to waiving competitive bidding requirements under RCW 35.23.352(9) and RCW  39.04.280(2)(a);    NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO  RESOLVE AS FOLLOWS:  AGENDA ITEM #5. d) RESOLUTION NO. _______  2  SECTION I. The above recitals are incorporated herein as findings.  SECTION II. The City Council finds that the installation of the “Renton Loop” artwork  by Western Neon, Inc. at the intersection of South 2nd Street and Main Ave South in Downtown  Renton is a sole source under RCW 39.04.280 and the state competitive bidding requirement is  hereby waived.  SECTION III. The Mayor and City Clerk are hereby authorized to enter into the  Agreement for Public Art in Downtown Renton, attached hereto as Exhibit “A” and incorporated  by this reference.  PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2019.        ______________________________  Jason A. Seth, City Clerk     APPROVED BY THE MAYOR this ______ day of _______________________, 2019.        ______________________________  Denis Law, Mayor            Approved as to form:      ______________________________  Shane Moloney, City Attorney    RES.1821:8/9/19:scr     AGENDA ITEM #5. d) RESOLUTION NO. _______  3              EXHIBIT “A”  AGREEMENT FOR THE LOOP PUBLIC ART DESIGN &  INSTALLATION IN DOWNTOWN RENTON  AGENDA ITEM #5. d)     AGREEMENT FOR THE LOOP PUBLIC ART DESIGN &  INSTALLATION IN DOWNTOWN RENTON      THIS AGREEMENT, dated August 19, 2019, is by and between the City of Renton (the “City” or  “Buyer”), a Washington municipal corporation, and Western Neon, Inc. (“Artist” or “Western  Neon” or “Seller”), a Washington corporation. The City and the Artist are referred to collectively  in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective  as of the last date signed by both parties.    1. Scope of Work: Artist agrees to provide design, fabrication, permitting and installation of  public art for downtown Renton as specified in Exhibit A, which is attached and  incorporated herein.  The art contemplated in this Agreement is hereinafter the  “Artwork” or “Display,” and the Artist’s full scope of work may hereinafter be referred to  as the “Work.”    2. Changes in Scope of Work: The City, without invalidating this Agreement, may order  changes to the Work consisting of additions, deletions or modifications. Any such changes  to the Work shall be ordered by the City in writing and the Compensation shall be  equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually  agreed by the Parties.      3. Artist’s Grants and Representations:    A. Delivery of the Artwork to City constitutes Artist’s certification that (1) the Artwork  is the original work of Artist; (2) Artist owns all rights to the Artwork; and (3) if the  Artwork contains recognizable images of particular persons, Artist has obtained  legally appropriate releases.    B. City may display the Artwork at any location selected by City for any term of years,  at the sole discretion of City, provided that Artist is recognized as the artist on the  Artwork.  City may relocate, remove, or destroy the Artwork at City’s sole discretion,  due to wear, damage, or for any other reason.    C. Artist grants to City a non‐exclusive license to graphically and electronically  reproduce the Artwork for any and all future publicity endeavors conducted by City,  provided that any such reproduction is credited to Artist by name.  City may use the  Artist’s photograph, other likeness, or biography in connection with the use of the  Artwork.  AGENDA ITEM #5. d) PAGE 2 OF 11     4. Time of Performance: Artist shall commence performance of the Agreement pursuant to  the schedule(s) set forth in Exhibit A. All Work shall be performed by no later than May  31, 2020.    5. Compensation:    A. Amount. Total compensation to Artist for Work provided pursuant to this Agreement  shall not exceed $146,261.28, including applicable state and local sales taxes.  Compensation shall be paid as a flat rate fixed sum based upon Work actually  performed according to the rate(s) or amounts specified in Exhibit A. The Artist agrees  that any hourly or flat rate charged by it for its Work shall remain locked at the  negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A.  Except as specifically provided herein, the Artist shall be solely responsible for  payment of any taxes imposed as a result of the performance and payment of this  Agreement.    B. Method of Payment. On a monthly or no less than quarterly basis during any quarter  in which Work is performed, the Artist shall submit a voucher or invoice in a form  specified by the City, including a description of what Work has been performed, the  name of the personnel performing such Work, and any hourly labor charge rate for  such personnel. The Artist shall also submit a final bill upon completion of all Work.  Payment shall be made by the City for Work performed within thirty (30) calendar  days after receipt and approval by the appropriate City representative of the voucher  or invoice. If the Artist’s performance does not meet the requirements of this  Agreement, the Artist will correct or modify its performance to comply with the  Agreement. The City may withhold payment for work that does not meet the  requirements of this Agreement.    C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by  the City of any remedies it may have against the Artist for failure of the Artist to  perform the Work or for any breach of this Agreement by the Artist.     D. Non‐Appropriation of Funds. If sufficient funds are not appropriated or allocated for  payment under this Agreement for any future fiscal period, the City shall not be  obligated to make payments for Work or amounts incurred after the end of the  current fiscal period, and this Agreement will terminate upon the completion of all  remaining Work for which funds are allocated. No penalty or expense shall accrue to  the City in the event this provision applies.    6. Termination:    AGENDA ITEM #5. d) PAGE 3 OF 11   A. The City reserves the right to terminate this Agreement at any time, with or without  cause by giving ten (10) calendar days’ notice to the Artist in writing. In the event of  such termination or suspension, all finished or unfinished documents, data, studies,  worksheets, models and reports, or other material prepared by the Artist pursuant to  this Agreement shall be submitted to the City, if any are required as part of the Work.    B. In the event this Agreement is terminated by the City, the Artist shall be entitled to  payment for all hours worked to the effective date of termination, less all payments  previously made. If the Agreement is terminated by the City after partial performance  of Work for which the agreed compensation is a fixed fee, the City shall pay the Artist  an equitable share of the fixed fee. This provision shall not prevent the City from  seeking any legal remedies it may have for the violation or nonperformance of any of  the provisions of this Agreement and such charges due to the City shall be deducted  from the final payment due the Artist. No payment shall be made by the City for any  expenses incurred or work done following the effective date of termination unless  authorized in advance in writing by the City.    7. Warranties And Right To Use Work Product: Artist represents and warrants that Artist  will perform all Work identified in this Agreement in a professional and workmanlike  manner and in accordance with all reasonable and professional standards and laws.  Compliance with professional standards includes, as applicable, performing the Work in  compliance with applicable City standards or guidelines (e.g. design criteria and Standard  Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify  engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW  18.43.070. Artist further represents and warrants that all final work product created for  and delivered to the City pursuant to this Agreement shall be the original work of the  Artist and free from any intellectual property encumbrance which would restrict the City  from using the work product. Artist grants to the City a non‐exclusive, perpetual right and  license to use, reproduce, distribute, adapt, modify, and display all final work product  produced pursuant to this Agreement. The City’s or other’s adaptation, modification or  use of the final work products other than for the purposes of this Agreement shall be  without liability to the Artist. The provisions of this section shall survive the expiration or  termination of this Agreement.    8. Record Maintenance: The Artist shall maintain accounts and records, which properly  reflect all direct and indirect costs expended and Work provided in the performance of  this Agreement and retain such records for as long as may be required by applicable  Washington State records retention laws, but in any event no less than six years after the  termination of this Agreement. The Artist agrees to provide access to and copies of any  records related to this Agreement as required by the City to audit expenditures and  charges and/or to comply with the Washington State Public Records Act (Chapter 42.56  AGENDA ITEM #5. d) PAGE 4 OF 11   RCW). The provisions of this section shall survive the expiration or termination of this  Agreement.    9. Public Records Compliance: To the full extent the City determines necessary to comply  with the Washington State Public Records Act, Artist shall make a due diligent search of  all records in its possession or control relating to this Agreement and the Work, including,  but not limited to, e‐mail, correspondence, notes, saved telephone messages, recordings,  photos, or drawings and provide them to the City for production. In the event Artist  believes said records need to be protected from disclosure, it may, at Artist’s own  expense, seek judicial protection. Artist shall indemnify, defend, and hold harmless the  City for all costs, including attorneys’ fees, attendant to any claim or litigation related to  a Public Records Act request for which Artist has responsive records and for which Artist  has withheld records or information contained therein, or not provided them to the City  in a timely manner. Artist shall produce for distribution any and all records responsive to  the Public Records Act request in a timely manner, unless those records are protected by  court order. The provisions of this section shall survive the expiration or termination of  this Agreement.    10. Independent Contractor Relationship:  A. The Artist is retained by the City only for the purposes and to the extent set forth in  this Agreement. The nature of the relationship between the Artist and the City during  the period of the Work shall be that of an independent contractor, not employee. The  Artist, not the City, shall have the power to control and direct the details, manner or  means of Work. Specifically, but not by means of limitation, the Artist shall have no  obligation to work any particular hours or particular schedule, unless otherwise  indicated in the Scope of Work or where scheduling of attendance or performance is  mutually arranged due to the nature of the Work. Artist shall retain the right to  designate the means of performing the Work covered by this agreement, and the  Artist shall be entitled to employ other workers at such compensation and such other  conditions as it may deem proper, provided, however, that any contract so made by  the Artist is to be paid by it alone, and that employing such workers, it is acting  individually and not as an agent for the City.    B. The City shall not be responsible for withholding or otherwise deducting federal  income tax or Social Security or contributing to the State Industrial Insurance  Program, or otherwise assuming the duties of an employer with respect to Artist or  any employee of the Artist.    C. If the Artist is a sole proprietorship or if this Agreement is with an individual, the Artist  agrees to notify the City and complete any required form if the Artist retired under a  State of Washington retirement system and agrees to indemnify any losses the City  may sustain through the Artist’s failure to do so.  AGENDA ITEM #5. d) PAGE 5 OF 11     11. Hold Harmless: The Artist agrees to release, indemnify, defend, and hold harmless the  City, elected officials, employees, officers, representatives, and volunteers from any and  all claims, demands, actions, suits, causes of action, arbitrations, mediations,  proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,  penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or  by any and all persons or entities, arising from, resulting from, or related to the negligent  acts, errors or omissions of the Artist in its performance of this Agreement or a breach of  this Agreement by Artist, except for that portion of the claims caused by the City’s sole  negligence.    Should a court of competent jurisdiction determine that this agreement is subject to RCW  4.24.115, (Validity of agreement to indemnify against liability for negligence relative to  construction, alteration, improvement, etc., of structure or improvement attached to real  estate…) then, in the event of liability for damages arising out of bodily injury to persons  or damages to property caused by or resulting from the concurrent negligence of the  Artist and the City, its officers, officials, employees and volunteers, Artist’s liability shall  be only to the extent of Artist’s negligence.    It is further specifically and expressly understood that the indemnification provided in  this Agreement constitute Artist’s waiver of immunity under the Industrial Insurance Act,  RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually  negotiated and agreed to this waiver. The provisions of this section shall survive the  expiration or termination of this Agreement.    12. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City  employees from soliciting, accepting, or receiving any gift, gratuity or favor from any  person, firm or corporation involved in a contract or transaction. To ensure compliance  with the City’s Code of Ethics and state law, the Artist shall not give a gift of any kind to  City employees or officials. Artist also confirms that Artist does not have a business  interest or a close family relationship with any City officer or employee who was, is, or  will be involved in selecting the Artist, negotiating or administering this Agreement, or  evaluating the Artist’s performance of the Work.    13. City of Renton Business License: The Artist shall obtain a City of Renton Business License  prior to performing any Work and maintain the business license in good standing  throughout the term of this agreement with the City.    Information regarding acquiring a city business license can be found at:   http://www.rentonwa.gov/cms/One.aspx?portalId=7922741&pageId=9824882    AGENDA ITEM #5. d) PAGE 6 OF 11   Information regarding State business licensing requirements can be found at:  http://dor.wa.gov/doing‐business/register‐my‐business     14. Insurance: Artist shall secure and maintain:  A. Commercial general liability insurance in the minimum amounts of $1,000,000 for  each occurrence/$2,000,000 aggregate for the Term of this Agreement.    B. In the event that Work delivered pursuant to this Agreement either directly or  indirectly involve or require Professional Services, Professional Liability, Errors and  Omissions coverage shall be provided with minimum limits of $1,000,000 per  occurrence. "Professional Services", for the purpose of this section, shall mean any  Work provided by a licensed professional or Work that requires a professional  standard of care.    C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the  State of Washington, shall also be secured.    D. Commercial Automobile Liability for owned, leased, hired or non‐owned, leased, hired  or non‐owned, with minimum limits of $1,000,000 per occurrence combined single  limit, if there will be any use of Artist’s vehicles on the City’s Premises by or on behalf  of the City, beyond normal commutes.    E. Artist shall name the City as an Additional Insured on its commercial general liability  policy on a non‐contributory primary basis. The City’s insurance policies shall not be  a source for payment of any Artist liability, nor shall the maintenance of any insurance  required by this Agreement be construed to limit the liability of Artist to the coverage  provided by such insurance or otherwise limit the City’s recourse to any remedy  available at law or in equity.    F. Subject to the City’s review and acceptance, a certificate of insurance showing the  proper endorsements, shall be delivered to the City before performing the Work.    G. Artist shall provide the City with written notice of any policy cancellation, within two  (2) business days of their receipt of such notice.    15. Delays: Artist is not responsible for delays caused by factors beyond the Artist’s  reasonable control. When such delays beyond the Artist’s reasonable control occur, the  City agrees the Artist is not responsible for damages, nor shall the Artist be deemed to be  in default of the Agreement.    AGENDA ITEM #5. d) PAGE 7 OF 11   16. Successors and Assigns: Neither the City nor the Artist shall assign, transfer or encumber  any rights, duties or interests accruing from this Agreement without the written consent  of the other.    17. Notices: Any notice required under this Agreement will be in writing, addressed to the  appropriate party at the address which appears below (as modified in writing from time  to time by such party), and given personally, by registered or certified mail, return receipt  requested, by facsimile or by nationally recognized overnight courier service. Time period  for notices shall be deemed to have commenced upon the date of receipt, EXCEPT  facsimile delivery will be deemed to have commenced on the first business day following  transmission. Email and telephone may be used for purposes of administering the  Agreement, but should not be used to give any formal notice required by the Agreement.    CITY OF RENTON  C.E. “Chip” Vincent  1055 South Grady Way  Renton, WA 98057  Phone: (425) 430‐6588  cvincent@rentonwa.gov  Fax: (425) 430‐7300  ARTIST  Andre Lucero, President  Western Neon, Inc.  2902 4th Ave S  Seattle, WA 98134  Phone: (206)682‐7738  andre@westernneon.com    18. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational  qualification, the Artist agrees as follows:  A. Artist, and Artist’s agents, employees, representatives, and volunteers with regard to  the Work performed or to be performed under this Agreement, shall not discriminate  on the basis of race, color, sex, religion, nationality, creed, marital status, sexual  orientation or preference, age (except minimum age and retirement provisions),  honorably discharged veteran or military status, or the presence of any sensory,  mental or physical handicap, unless based upon a bona fide occupational qualification  in relationship to hiring and employment, in employment or application for  employment, the administration of the delivery of Work or any other benefits under  this Agreement, or procurement of materials or supplies.    B. The Artist will take affirmative action to insure that applicants are employed and that  employees are treated during employment without regard to their race, creed, color,  national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or  marital status. Such action shall include, but not be limited to the following  employment, upgrading, demotion or transfer, recruitment or recruitment  advertising, layoff or termination, rates of pay or other forms of compensation and  selection for training.    AGENDA ITEM #5. d) PAGE 8 OF 11   C. If the Artist fails to comply with any of this Agreement’s non‐discrimination  provisions, the City shall have the right, at its option, to cancel the Agreement in  whole or in part.    D. The Artist is responsible to be aware of and in compliance with all federal, state and  local laws and regulations that may affect the satisfactory completion of the project,  which includes but is not limited to fair labor laws, worker's compensation, and Title  VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council  Resolution Number 4085.    19. Prevailing Wage Rates:  Artist must comply with the State of Washington prevailing wage  requirements.  Artist must file an Intent To Pay Prevailing Wage at the beginning of the  project and an Affidavit of Wages Paid at the end of the project with the Washington State  Department of Labor and Industries,  http://www.lni.wa.gov/TradesLicensing/PrevWage/default.asp.    20.        Miscellaneous: The parties hereby acknowledge:  A. The City is not responsible to train or provide training for Artist.    B. Artist will not be reimbursed for job related expenses except to the extent specifically  agreed within the attached exhibits.    C. Artist shall furnish all tools and/or materials necessary to perform the Work except to  the extent specifically agreed within the attached exhibits.    D. In the event special training, licensing, or certification is required for Artist to provide  Work he/she will acquire or maintain such at his/her own expense and, if Artist  employs, sub‐contracts, or otherwise assigns the responsibility to perform the Work,  said employee/sub‐contractor/assignee will acquire and or maintain such training,  licensing, or certification.  E. This is a non‐exclusive agreement and Artist is free to provide his/her Work to other  entities, so long as there is no interruption or interference with the provision of Work  called for in this Agreement.    F. Artist is responsible for his/her own insurance, including, but not limited to health  insurance.    G. Artist is responsible for his/her own Worker’s Compensation coverage as well as that  for any persons employed by the Artist.    21.       Other Provisions:  AGENDA ITEM #5. d) PAGE 9 OF 11   A. Approval Authority. Each individual executing this Agreement on behalf of the City  and Artist represents and warrants that such individuals are duly authorized to  execute and deliver this Agreement on behalf of the City or Artist.    B. General Administration and Management. The City’s project manager is Chip Vincent.  In providing Work, Artist shall coordinate with the City’s contract manager or his/her  designee.    C. Amendment and Modification. This Agreement may be amended only by an  instrument in writing, duly executed by both Parties.    D. Conflicts. In the event of any inconsistencies between Artist proposals and this  Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to  this Agreement are incorporated by reference only to the extent of the purpose for  which they are referenced within this Agreement. To the extent a Artist prepared  exhibit conflicts with the terms in the body of this Agreement or contains terms that  are extraneous to the purpose for which it is referenced, the terms in the body of this  Agreement shall prevail and the extraneous terms shall not be incorporated herein.    E. Governing Law. This Agreement shall be made in and shall be governed by and  interpreted in accordance with the laws of the State of Washington and the City of  Renton. Artist and all of the Artist’s employees shall perform the Work in accordance  with all applicable federal, state, county and city laws, codes and ordinances.    F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared  by the joint efforts of the Parties and shall not be construed against one party or the  other as a result of the preparation, substitution, submission or other event of  negotiation, drafting or execution.    G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or  interpret this Agreement or any of its terms or covenants shall be brought in the King  County Superior Court for the State of Washington at the Maleng Regional Justice  Center in Kent, King County, Washington, or its replacement or successor.  Artist  hereby expressly consents to the personal and exclusive jurisdiction and venue of  such court even if Artist is a foreign corporation not registered with the State of  Washington.    H. Severability. A court of competent jurisdiction’s determination that any provision or  part of this Agreement is illegal or unenforceable shall not cancel or invalidate the  remainder of this Agreement, which shall remain in full force and effect.    AGENDA ITEM #5. d) PAGE 10 OF 11   I. Sole and Entire Agreement. This Agreement contains the entire agreement of the  Parties and any representations or understandings, whether oral or written, not  incorporated are excluded.    J. Time is of the Essence. Time is of the essence of this Agreement and each and all of  its provisions in which performance is a factor. Adherence to completion dates set  forth in the description of the Work is essential to the Artist’s performance of this  Agreement.    K. Third‐Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be  construed to give any rights or benefits in the Agreement to anyone other than the  Parties, and all duties and responsibilities undertaken pursuant to this Agreement will  be for the sole and exclusive benefit of the Parties and no one else.    L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns,  and legal representatives to the other party to this Agreement, and to the partners,  successors, assigns, and legal representatives of such other party with respect to all  covenants of the Agreement.    M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s  failure to enforce any provision of this Agreement shall not be a waiver and shall not  prevent either the City or Artist from enforcing that provision or any other provision  of this Agreement in the future. Waiver of breach of any provision of this Agreement  shall not be deemed to be a waiver of any prior or subsequent breach unless it is  expressly waived in writing.    N. Counterparts. The Parties may execute this Agreement in any number of  counterparts, each of which shall constitute an original, and all of which will together  constitute this one Agreement.    IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date  last signed by the Parties below.    CITY OF RENTON      By:_____________________________  ARTIST      By:____________________________  Denis Law  Mayor  Andre Lucero  President, Western Neon, Inc.    _____________________________  Date  _____________________________  Date  AGENDA ITEM #5. d) PAGE 11 OF 11     Attest      _____________________________  Jason A. Seth  City Clerk    Approved as to Legal Form      By: __________________________  Shane Moloney  Renton City Attorney    Contract Template Updated 03/12/2019 (non‐standard, LCC) AGENDA ITEM #5. d) AGENDA ITEM #5. d) AGENDA ITEM #5. d) AGENDA ITEM #5. d) AGENDA ITEM #5. d) AGENDA ITEM #5. d) AGENDA ITEM #5. d) AGENDA ITEM #5. d) AGENDA ITEM #5. d) AGENDA ITEM #5. d) AGENDA ITEM #5. d) AGENDA ITEM #5. d) AB - 2431 City Council Regular Meeting - 12 Aug 2019 SUBJECT/TITLE: Retention Pay Application - Sunset Neighborhood Park, Phase 1 RECOMMENDED ACTION: Council Concur DEPARTMENT: Community Services Department STAFF CONTACT: Alan J. Wyatt, Capital Projects Manager EXT.: 6571 FISCAL IMPACT SUMMARY: $112,992.52 SUMMARY OF ACTION: The Community Services Department submits CAG-17-088, Sunset Neighborhood Park, Phase 1, for release of retainage. The project started on July 5, 2017 and was completed on June 16, 2018. The contractor, Road Construction Northwest, Inc. fulfilled the terms of their contract through completion of the Scope of Work for construction of Sunset Neighborhood Park, Phase 1. EXHIBITS: A. Notice of Completion B. WA L & I Release of Retainage STAFF RECOMMENDATION: Approve the project, release the retained amount of $112,992.52. All required lien releases have been obtained. AGENDA ITEM #5. e) Revised # Assigned to: UBI Number: Yes No Yes Telephone # Bond Number: If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. Date Work Commenced Date Work Completed Contractor Address Date Contract Awarded Retainage Bond Contract/Payment bond (valid for federally funded transportation projects) Name: Department Use Only Original NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Project Name Date Assigned: Job Order Contracting Federally funded transportation project? Contractor's Name Description of Work Done/Include Jobsite Address(es) Affidavit ID* No (if yes, provide Contract Bond Statement below) Name & Mailing Address of Public Agency E-mail Address Contract Number Notice is hereby given relative to the completion of contract or project described below Date:Contractor's UBI Number: Date Work Accepted Were Subcontracters used on this project? If so, please complete Addendum A.       Yes No $ $$ $$ $$ % $ $$ Contact Name:Title: Affidavit ID* - No L&I release will be granted until all affidavits are listed. Amount Disbursed p Sales Tax Rate Contract Amount NOTE: These two totals must be equal TOTAL Comments: Sales Tax Amount Reductions ( - ) Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. TOTAL Liquidated Damages Email Address: Phone Number: p Sub-Total Additions ( + ) Amount Retained (If various rates apply, please send a breakdown) Contract Release (855) 545-8163, option # 4 ContractRelease@LNI.WA.GOV Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov Department of Revenue Public Works Section (360) 704-5650 PWC@dor.wa.gov F215-038-000 10-2014REV 31 0020e (10/26/15) p@g AGENDA ITEM #5. e) Subcontractor's Name:UBI Number: (Required)Affidavit ID* Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15)F215-038-000 10-2014 AGENDA ITEM #5. e) AGENDA ITEM #5. e) STATEOF WASHINGTON DEPARTMENT OF REVENU March 22,2019 Letter ID:L0O08706'/28 UBI:602-286-010 Account ID:602-286-010 Account Type:Excise Tax Audit ID:A305348 Audit Period:06/01/17 -08/31/18 We hereby certify that taxes,increases and penalties due or to become due from the contractor listed below under Chapter 180,Laws of 1935,as amended,with respect to the following publics works contract: ROAD CONSTRUCTION NORTHWEST,INC. City of Renton SUNSET NEIGHBORHOOD PARK -PHASE 1 CONSTRUCTION AND DEV OF WALKWAYS,RESTROOM BLDG,PERGOLAS,SITE GRADING. DRAINAGE,WATER,ELEC,SEWER,LANDSCAPING,IRRIGATION has been paid in full,or is in the Department's opinion readily collectible without recourse to the state's lien on the retained percentage. This certi?cate is issued pursuant to the provision of Chapter 60.28 Revised Code of Washington for the sole purpose of informing the state,county,or municipal of?cer charged with the duty of disbursing or authorizing the payment of public funds to said contractor that the Department of Revenue hereby releases the state's lien on the retained percentage provided by this Chapter for excise taxes due from said contractor. This certi?cate does not release said contractor from liability for additional tax that may be later determined to be due with respect to the above-mentioned contract or other activities. Dated M 22 2 1 at Olympia,Washington, State of Washington Department of Revenue Certifying Officer Public Works Audit Unit 6500 Linderson Way SW Tumwater,WA 98501 gqLG050 dor.wa.gov Phone (360)704-5650 Fax (360)704-5647 AGENDA ITEM #5. e) :_;Empoym IS urI'yDepr r.t RECEIV EDI38 20 RQNW March 29,2019 _|»en ec i__uI-men ROAD CONTRUCTION NW INC ES#000225492001 P 0 BOX 2228 UBI#602286010000 RENTON WA 98056 RENTON CITY OF 1055 S GRADY WAY RENTON WA 98057 Employment Security Department hereby certi?es those contributions,penalties and interest due from the above named contractor under the Employment Security Act have been paid in full or provided for with respect to the following public works contract: Description:‘SunsetNeighborhood Park-Phase 1 Contract number:CAG-l 7-088 The Employment Security Department hereby certi?es that it has no claim pursuant to RCW 50.24.130 against the public body named above for tax attributable to service performed for said public body by the above named contractor on the above described contract.The Employment Security Department releases its lien on the retained percentage which is provided by RCW 60.28.040 for contributions,penalties and interest due from said contractor. This certi?cate does not release said contractor from liability for additionalcontributions, penalties and interest which may be later determined to be due with respect to the above mentioned contract. If wemaybe of ,f_urtl_1erassistance,pleasewcall(360)902-9450or email publicworks@esd.wa.gov EMPLOYMENT SECURITY DEPARTMENT Original —Disbursing Of?ce Duplicate Employer Triplicate Central Of?ce Files AGENDA ITEM #5. e) AB - 2439 City Council Regular Meeting - 12 Aug 2019 SUBJECT/TITLE: 2019 Summer Meals Program in King County RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services Department STAFF CONTACT: Cailín Hunsaker, Parks and Trails Director EXT.: 6606 FISCAL IMPACT SUMMARY: Requesting approval to allow $4,000.00 grant funding as reimbursements from United Way of King County for the 2019 Summer Meals Program in King County. SUMMARY OF ACTION: City of Renton will actively participate in reducing food insecurity through the 2019 Summer Meals Program in King County. United Way of King County and partners set a goal of serving over 31,516 of meals to residents of the City of Renton and over 575,000 meals throughout the Puget Sound region. In order to achieve this goal in Renton, United Way is teaming up with Summer Food Service Program sponsors, such as Renton School District, to provide meals and snacks. To complement the food service at designated parks and apartment sites, City staff teams up with AmeriCorps members to engage youth ages 18 years and younger to participate in recreation activities. Funding from this grant goes toward the purchase of arts and crafts supplies and sports equipment to support these activities. Participants work to reduce barriers to participation and increase awareness of the program through marketing promotions. Specifically, United Way-supported sites utilize and display United Way's Free Summer Meals marketing materials. In line with the Renton Business Plan, this Program supports the City’s mission to meet growing service demands with high quality customer service and through partnerships, innovation and outcome management. EXHIBITS: A. United Way of King County Grantee Agency Funding Contract 2019 STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into the agreement with United Way of King County to accept $4,000.00 in grant funds with spending authority for the 2019 Summer Meals Pro gram in King County. AGENDA ITEM #5. f) United Way of King County Contract No. 3759 This contract is made between United Way of King County and City of Renton (referred to as "the Contractor"). From July 1, 2019 to August 31, 2019 A. Term and Scope of Contract Throughout the term of this Agreement, which shall begin on July 1, 2019 and terminate on August 31, 2019, the Contractor shall provide United Way of King County (UWKC) with the scope and range of services and performance commitments described in the exhibits attached hereto. Such services shall at all times be provided on a basis that United Way of King County in its sole discretion considers to be satisfactory, and shall at a minimum be consistent with the performance standards set forth in Exhibit A-1 attached hereto and incorporated herein by this reference. The Contractor agrees to comply with all federal and state laws pertaining to charitable organizations and to maintain its existence and good standing in accordance with such laws. The Contractor agrees to comply with all UWKC terms, conditions and requirements as stipulated in this contract and exhibits. At any time during the contract period, UWKC may conduct an audit to verify compliance with contract terms and Contractor will promptly cooperate with respect to such audit and promptly and timely comply with UWKC’s requests for information and documentation that UWKC considers to be necessary or beneficial to the conduct of such audit. B. Amount of Contract United Way of King County shall compensate the Contractor according to the payment schedule shown in Exhibit B for satisfactory performance of the scope and range of services identified in the attached exhibits; provided, however, that in no event shall the total payments provided to the Contractor by UWKC hereunder exceed the sum of $4,000.00. C. Reports and Information The Contractor shall timely furnish United Way of King County with (a) the reports and other information required under the Scope of Work attached as Exhibit A-1 and the Reporting Requirements attached as Exhibits A-2 and A-3; and (b) such other reports and information as may be requested by UWKC related to this contract or the services provided hereunder with program funds, including statements and data demonstrating the effectiveness of the services provided in achieving the goals and objectives set forth in Exhibit A-1, Scope of Work. The Contractor will timely supplement, augment, and/or replace any such reports or other information upon request if and to the extent that United Way of King County finds them to be deficient, incomplete, or otherwise unsatisfactory for its purposes. UWKC may withhold payments otherwise due to the Contractor pending timely delivery of all such reports and information (including items requested during any audit conducted pursuant to the provisions of Paragraph A above). D. Amendments United Way of King County, at its sole discretion, may adjust amounts awarded under this contract or otherwise amend the contract, with at least thirty (30) days’ written notice, for changes in economic and other conditions affecting our community, including but not limited to: Grantee Agency Funding Contract City of Renton - Contract #3759 page 1 of 7 AGENDA ITEM #5. f) 1.Determination that UWKC revenues are insufficient to meet current or emerging priorities, or 2.Determination that significant changes in public sector funding warrant changes in UWKC’s funding. E. Termination of Contract If the Contractor fails to meet or comply with the terms of this contract, United Way of King County may, at its sole discretion, take one or more, without limitation, of the following actions: 1.Work with the Contractor to develop a goal and timeline for compliance 2.Defer payments 3.Eliminate payments 4.Amend the award 5.Terminate the contract During the contract period, the Contractor will notify UWKC at least thirty (30) days prior to the effective date should the Contractor plan to discontinue a program that is tied to the funded work. UWKC may withhold payments and/or terminate all of its contractual obligations hereunder immediately if, at the sole discretion of UWKC, the Contractor mismanages or makes improper use of any funds provided hereunder, or refuses to comply with any of the terms and conditions of this contract. United Way of King County will require repayment of any funds determined by UWKC to be mismanaged by the Contractor. F. Entire Agreement This Agreement consists of nine (9) sections, together with the following exhibits. This Agreement and the exhibits set forth below contain the entire Agreement of the parties: Exhibit A1 – Scope of Work Exhibit A2 – Program Reporting Requirements Exhibit A3 – Grantee Requirements G. Governing Law This Agreement, including all matters of construction, validity and performance, shall be governed by and construed and enforced in accordance with the laws of the State of Washington, as applied to contracts made, executed and to be fully performed in such state by citizens of such state, without regard to its conflict of law rules. H. No Assignment Contractor may not assign any right, remedy, obligation, or liability arising under or pursuant to this Agreement without the consent of UWKC, which may be granted or withheld by UWKC in its discretion for any reason or no reason. Exhibit B – Payment Schedule City of Renton - Contract #3759 page 2 of 7 AGENDA ITEM #5. f) I. Signatures The signatures on this document indicate that the parties are in agreement with all stipulations made herein. Contractor, your signature further indicates that you are currently in compliance with all contract terms, conditions and requirements. UNITED WAY OF KING COUNTY City of Renton Jon Fine President/CEO Director/CEO Signature* Director/CEO Name (printed)* Director/CEO Title (printed)* Date SignedDate Signed * Required July 10, 2019 City of Renton - Contract #3759 page 3 of 7 AGENDA ITEM #5. f) Breaking the Cycle of Poverty Award Investment Area 3007 Child Nutrition $4,000.00 Investment Area exempt from client demographic data collection Project Overview The Contractor will actively participate in reducing summer hunger through the 2019 Summer Meals program in King County. United Way of King County and partners have set a goal of serving 575,000 meals this summer. In order to achieve this goal, United Way is partnering with Summer Food Service Program sponsors and sites to expand the number of meals and snacks served. As a 2019 Summer Meals program grantee, you will work to reduce barriers to participation in the program and increase awareness of the program through promotion. Specifically, sites are expected to utilize and display United Way's Free Summer Meals marketing materials at United Way supported sites. United Way of King County is granting $4,000 in funds to support summer meals locations and increase access and utilization of services provided. Deliverables Serve 31,000 meals/snacks during the summer of 2019. AWARD TOTAL $4,000.00 Exhibit A-1 Scope of Work City of Renton - Contract #3759 page 4 of 7 AGENDA ITEM #5. f) Exhibit A-2 Program Reporting Requirements REQUIREMENT DUE DATE 1.Reporting The Contractor will provide services as outlined in Exhibit A-1 Scope of Work and will report to United Way regarding results achieved. Submission shall be made via email to: SSeelmeyer@uwkc.org, jwalden@uwkc.org and communityservices@uwkc.org 1.End-of-contract Report ◦Programs / services / activities that contribute to the Investment Area. ◦Participant count and results. ◦(Where applicable) Explain the success rate in terms of percent of total participants who achieved the outcome. ◦Explanation of any difference of more than 10% of the contract number. ◦Accomplishments: describe what you were able to do as a result of United Way of King County funding. ◦What did you learn this year about the effectiveness of your services, the characteristics of the people you served and how you might improve future results? ◦Describe any differences in achievement rates for different groups based on characteristics such as gender, age, income or race / ethnicity. ◦Describe any trends, significant changes in population served or need for services. ◦Challenges: describe any issues that affected services End-of-contract Report 09/16/2019 City of Renton - Contract #3759 page 5 of 7 AGENDA ITEM #5. f) Exhibit A-3 Grantee Requirements The Contractor agrees to the following requirements: 1.Non-Discrimination Compliance Measures The Contractor shall not discriminate on the basis of age, gender, race, sexual orientation, national origin, religion, presence of a disability, or any other requirements of federal, state, or local law in the delivery of service. The Contractor acknowledges and understands United Way of King County’s strong commitment to and preference for funding contractors who prohibit discrimination based on age, gender, race, sexual orientation, national origin, religion and presence of a disability in all areas, including governance, employment or volunteer recruitment. Ongoing 2.Anti-Terrorism Compliance Measures In compliance with the spirit and intent of the USA Patriot Act and other counterterrorism laws, the Contractor represents that it takes reasonable steps to: Ongoing a.Verify that individuals or entities to which it provides, or from which it receives, funds or other material support or resources are not on the U. S. Government Terrorist Related Lists*; b.Protect against fraud with respect to the provision of financial, technical, in- kind or other material support or resources to persons or organizations on such lists; and c.Ensure that it does not knowingly provide financial, technical, in-kind or other material support or resources to any individual or entity that it knows beforehand is supporting or funding terrorism (whether through direct allocation by the United Way of King County Board of Directors or through the distribution of donor designated funds which it processes for donors participating in a United Way of King County fundraising campaign). *In this form, “U. S. Government Terrorist Related Lists” refers to (a) the list of persons and entities in Executive Order 13244, (b) the master list of Specially Designated Nationals and Blocked Persons maintained by the Treasury Department, and (c) the list of Foreign Terrorist Organizations maintained by the Department of State, as may be updated from time-to-time. 3.Throughout the contract period United Way of King County may provide opportunities for representatives of the Contractor to be involved in its fundraising campaign. The Contractor shall not use the United Way of King County fundraising campaign for its own fundraising purposes. Ongoing City of Renton - Contract #3759 page 6 of 7 AGENDA ITEM #5. f) Exhibit B Payment Schedule Payment from United Way of King County for this contract shall not exceed $4,000.00 pending receipt of signed contract from Contractor. City of Renton - Contract #3759 page 7 of 7 AGENDA ITEM #5. f) AB - 2442 City Council Regular Meeting - 12 Aug 2019 SUBJECT/TITLE: Authorization to Purchase a Vactor 2100 Plus as Approved in the 2019-2020 Biennium Budget RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Administration STAFF CONTACT: Ron Kahler, Fleet Manager EXT.: 2660 FISCAL IMPACT SUMMARY: The Fleet Maintenance Section has obtained a quote for the purchase of a replacement vactor for the Public Works Department’s Wastewater Maintenance Section. The total estimated cost for this vehicle is $434.997.28, which includes applicable sales tax and credit for trade in of the existing vactor vehicle. In addition, the fleet manager was able to secure a demonstration model of the vactor, which resulted in a “Special Demo Recycler Discount” of $95,720. Replacement of this vehicle is included in the 2019 -2020 Council approved Equipment Rental Fund 501 Vehicle Replacement and Acquisition Schedule. The quote is within the estimated budgeted amount of $440,000. This vactor will be purchased from Owens Equipment using the Sourcewell (NJPA) state bid contract 122017-FSC. SUMMARY OF ACTION: The Fleet Maintenance Section has received a quote to replace an existing vactor truck currently used by the Public Works Wastewater Maintenance Section. This request is to authorize the purchase of the vactor. Funding for the vactor is included in the 2019-2020 Council approved Equipment Rental Fund 501 Vehicle Replacement and Acquisition Schedule. Existing Vehicle Department Year Purchased Replacement Make & Model Replacement Cost Vendor & State Contract Bid Number E127 Public Works 2012 Vactor $434,997.28 Sourcewell #122017-FSC TOTAL $434.997.28 EXHIBITS: A. Owens Equipment Quote 2019-31593 STAFF RECOMMENDATION: Authorize the purchase of a replacement vactor for an estimated total of $434,997.28. Funding for this vactor is included as part of the 2019-2020 Council approved Equipment Rental Fund 501 Vehicle Replacement and Acquisition Schedule. The vactor will be purchased from Owens Equipment using state bid contract Sourcewell (NJPA) 122017-FSC. AGENDA ITEM #5. g) Peter Blaikie Tel: 253-243-4665 Quote Number: 2019-31593 1 of 7 Presents a Proposal Summary of the 2100 Plus Combination Single Engine Sewer Cleaner with Positive Displacement Vacuum System Mounted on a Heavy Duty Truck Chassis for City of Renton 3555 NE 2nd Renton, WA 98056 Vactor 2100Plus Recycler Demo Vactor NJPA Contract #122017-FSC AGENDA ITEM #5. g) Quote Number: 2019-31593 2 of 7 List Summary Order Qty Part Number Description 1 2112P-18 2100Plus PD, 18" Vacuum, 12 yrd Debris, Combo 1 2016P Additional Water, 1300 Gal Total (12 yrd) 1 5002PA 80 GPM/2500 PSI 1 010PSTD 48w x 22h x 24d Curbside Toolbox 1 011PSTD Aluminum Fenders 1 012PSTD Mud Flaps 1 014PSTD Electric/Hydraulic Four Way Boom 1 016PSTD Color Coded Sealed Electrical System 1 018PSTD Remote Pendant Control With 35' Cord 1 019PSTD Vansco Electronic Package 1 020PSTD Double Acting Hoist Cylinder 1 025PSTD Handgun Assembly w/35' x 1/2" Hose w/Quick Disconnects 1 026PSTD Ex-Ten Steel Cylindrical Debris Tank 1 030PSTD Flexible Hose Guide 1 032PSTD (3) Nozzles with Carbide Inserts w/Rack 1 045PSTD Suction Tube Storage - 4 Pipe 1 046PSTD 1" Nozzle Pipe 1 048PSTD 10' Leader Hose 1 1001PSTD Flat Rear Door w/Hydraulic Locks 1 1005PSTD Dual Stainless Steel Float Shut Off System 1 1016PSTD SS Microstrainer Prior to Blower 1 1024PSTD Debris Body Vacuum Relief System 1 1031PSTD Debris Deflector Plate 1 1033PSTD 60" Dump Height 1 2011PSTD 3" Y-Strainer at Passenger Side Fill 1 2022PSTD Additional Water Tank Sight Gauge 1 2023PSTD Liquid Float Level Indicator 1 3019PSTD Digital Water Pressure Gauge 1 4006PSTD Front Joystick Boom Control 1 4010PSTD Boom Hose Storage, Post 1 4020PSTD Anti Splash Valve 1 4022PSTD Telescopic Boom Elbow, Standard 1 5010PSTD Rodder System Accumulator - Jack Hammer on/off Control w/ manual valve 1 5011PSTD 3" Y-Strainer @ Water Pump 1 5012PSTD Performance Package 1 5015PSTD Midship Handgun Coupling 1 5022PSTD Side Mounted Water Pump 1 6005PD Digital Hose Footage Counter 1 6007PSTD Hose Reel Manual Hyd Extend/Retract 1 6009PSTD Hose Reel Chain Cover 1 6020PBSTD Hydraulic Extending 15", Rotating Hose Reel, 1" x 800' Capacity 1 6017PSTD Hydraulic Tank Shutoff Valves 1 7001PSTD Tachometer/Chassis Engine w/Hourmeter AGENDA ITEM #5. g) Quote Number: 2019-31593 3 of 7 1 7003PSTD Water Pump Hour Meter 1 7004PSTD PTO Hour Meter 1 7007PSTD Tachometer & Hourmeter/Blower 1 8000PSTD Circuit Breakers 1 8025PSTD LED Lights, Clearance, Back-up, Stop, Tail & Turn 1 9002PSTD Tow Hooks, Front 1 9002PSTD Tow Hooks, Rear 1 9003PSTD Electronic Back-Up Alarm 1 S390ASTD 8" Vacuum Pipe Package 1 S560STD Emergency Flare Kit 1 S590STD Fire Extinguisher 5 Lbs. 1 1003P Debris Body Washout 1 1004P Debris Body Load Limit Alarm functionally tied to Debris Body Vacuum Relief 1 1005PA S.S Float Ball Cage for Float Shut Off System 1 1009PD Full Rear Door Swinging Screen 1 1012P 6" Decant System w/Knive Valve, Curbside 1 1014P Centrifugal Separators (Cyclones) 1 1015P Folding Pipe Rack, Curbside, 8" Pipe 1 1015PA Folding Pipe Rack, Streetside, 8" Pipe 1 1022P Rear Door Splash Shield 1 1023P Lube Manifold 1 1023PA Plastic Lube Chart, included with Lube Manifold 1 1041P Body-Up Alarm 1 2001P Low Water Light w/Alarm and Water Pump Flow Indicator 1 2006P Air Purge 1 3015PA Hot Shift Blower Drive (automatic Transmission) 1 3017P Blower High Temp Safety Shutdown 1 4015P 180 deg. 10ft Telescoping Boom 1 4011PB Bellypack Wireless Controls with hose reel controls, 2- way communications, and LCD Display 1 Rotatable Boom Inlet Hose, Telescoping Boom 1 5008PB Cold Weather Recirculator, PTO Driven, 25 GPM 1 5015P Handgun Couplers, Front and Rear 1 5019P Chassis Engine Cooling Package 1 5021P Hydro Excavation Kit –Retract Reel with 50’ft hose, Includes Lances, Nozzles, Storage Tray 1 5030P Water Recycler 1 6002P 600' x 1" Aeroquip Sewer Hose 2500 PSI in lieu of STD 1 6004PB Hose Wind Guide (Dual Roller), Auto, Indexing with Pinch Roller 1 6011P Handgun Hose Reel with Spring Retract 1 6019P Rodder Pump Drain Valves 1 6026P Washington State DOT Legal Front Hose Reel 1 7005P Hydraulic Oil Temp Alarm 1 8001PB Rear Directional Control, Signal Master LED Arrow Stick, 8 Lights 1 8020PE DOT 3 6-LED Light Package 1 8028P Worklights (2), LED, Telescoping Boom AGENDA ITEM #5. g) Quote Number: 2019-31593 4 of 7 1 8029P Worklights (2), LED, Rear Door 1 8029PA Worklight, LED, Operators Station 1 9021PB Camera System, Front, Rear and Both Sides 1 9023PA Safety Cone Storage Rack - Post Style 1 9070PA Toolbox, Front Bumper Mounted, 16 x 12 x 18 w/(2) LED Side Markers 1 9070PB Long Handle Tool Storage 1 9071PF Toolbox, Behind Cab 1 9072PB Toolbox, Driver Side Chassis Frame, 24w x 24h x 24d 1 9074PA Toolbox, Driver Side Subframe, 18w x 24h x 24d 1 P112STD Module Paint, DuPont Imron Elite - Sanded Primer Base 1 P124STD Vactor 2100Plus Body Decal, Standard 1 LOGO-APPL. Vactor/Guzzler Logos - Applied 1 500655B-30 Vactor Standard Manual and USB Version - 1 + Dealer 1 Chassis- Mod Chassis Modifications Charges Factory List Price for Vactor Body:…...$421,250.00 Sourcewell/NJPA Discount:…..… $12,637.50 Vactor Total:…….$408,612.50 Open Market Items Pricing From Previous 2018 WSDOT Contract 01912 Kenworth T880, Tandem Axle $125,361, Pusher Axle $9,520, Tag Axle $9,914……….…….$144,795.00 KW Chassis upgrades 450HP X15 Cummins Engine, Allison 4000RDS 6 Speed, Aluminum Wheels………………...……$12,689.00 Total: $566,096.50 Special Demo Recycler Discount: ($95,720.00) Trade in E127 Vactor 2100 Plus PD, IH Chassis, Pusher Axle 12-02V-12985: ($76,000.00) Sub Total: $394,376.50 Sales Tax 10.3%: $40,620.78 Total: $434,997.28 Price valid for 30 Days from date of 6/20/2019 AGENDA ITEM #5. g) Quote Number: 2019-31593 5 of 7 PROPOSAL DATE: 6/20/2019 QUOTE NUMBER: 2019-31593 Price List Date: 7/1/2018 PO NUMBER: QTY: _______ Customer Initials:___________________ PAYMENT TERMS: PROPOSAL NOTES: 1. Multiple unit orders will be identical to signed proposal. Changes or deviations to any unit of a multiple unit order will requires a new signed proposal. 2. Chassis specifications and data codes for customer supplied chassis must be submitted to and approved by Vactor Manufacturing prior to submittal of customer purchase order 3. All prices quoted are in US Dollars unless otherwise noted. SIGNED BY: __________________________________ Date: ________________________ AGENDA ITEM #5. g) Quote Number: 2019-31593 6 of 7 LIMITED WARRANTY Limited Warranty. Each machine manufactured by VACTOR/GUZZLER MANUFACTURING (or, "the Company") is warranted against defects in material and workmanship for a period of 12 months, provided the machine is used in a normal and reasonable manner and in accordance with all operating instructions. In addition, certain machines and components of certain machines have extended warranties as set forth below. If sold to an end user, the applicable warranty period commences from the date of delivery to the end user. If used for rental purposes, the applicable warranty period commences from the date the machine is first made available for rental by the Company or its representative. This limited warranty may be enforced by any subsequent transferee during the warranty period. This limited warranty is the sole and exclusive warranty given by the Company. STANDARD EXTENDED WARRANTIES (Total Warranty Duration) 2100 Series, HXX, Series and Jetters 10 years against water tank leakage due to corrosion. nonMettalic water tanks are covered for 5 yrs against any factory defect in material or workmanship. 2100 Series and HXX only 5 years against leakage of debris tank, centrifugal compressor or housing due to rust-through. 2100 Series and Jetters 2 years - VactorRodder Pump on all unit serial numbers starting with 13##V#####. Exclusive Remedy. Should any warranted product fail during the warranty period, the Company will cause to be repaired or replaced, as the Company may elect, any part or parts of such machine that the Company's examination discloses to be defective in material or factory workmanship. Repairs or replacements are to be made at the selling Vactor/Guzzler distributor's location or at other locations approved by the Company. In lieu of repair or replacement, the Company may elect, at its sole discretion, to refund the purchase price of any product deemed defective. The foregoing remedies shall be the sole and exclusive remedies of any party making a valid warranty claim. This Limited Warranty shall not apply to (and the Company shall not be responsible for): 1. Major components or trade accessories that have a separate warranty from their original manufacturer, such as, but not limited to, trucks, engines, hydraulic pumps and motors, tires and batteries. 2. Normal adjustments and maintenance services. 3. Normal wear parts such as, but not limited to, oils, fluids, vacuum hose, light bulbs, fuses, gaskets. 4. Failures resulting from the machine being operated in a manner or for a purpose not recommended by the Company. 5. Repairs, modifications or alterations without the express written consent of the Company, which in the Company's sole judgment, have adversely affected the machine's stability, operation or reliability as originally designed and manufactured. 6. Items subject to misuse, negligence, accident or improper maintenance. *NOTE* The use in the product of any part other than parts approved by the Company may invalidate this warranty. The Company reserves the right to determine, in its sole discretion, if the use of non-approved parts operates to invalidate the warranty. Nothing contained in this warranty shall make the Company liable for loss, injury, or damage of any kind to any person or entity resulting from any defect or failure in the machine. THIS WARRANTY SHALL BE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, AND TO THE EXTENT PERMITTED, CONFERRED BY STATUTE, INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND ANY WARRANTY AGAINST FAILURE OF ITS ESSENTIAL PURPOSE, ALL OF WHICH ARE DISCLAIMED. This warranty is in lieu of all other obligations or liabilities, contractual and otherwise, on the part of the Company. For the avoidance of doubt, the Company shall not be liable for any indirect, special, incidental or consequential damages, including, but not limited to, loss of use or lost profits. The Company makes no representation that the machine has the capacity to perform any functions other than as contained in the Company's written literature, catalogs or specifications accompanying delivery of the machine. No person or affiliated company representative is authorized to alter the terms of this warranty, to give any other warranties or to assume any other liability on behalf of the Company in connection with the sale, servicing or repair of any machine manufactured by the Company. Any legal action based hereon must be commenced within eighteen (18) months of the event or facts giving rise to such action. AGENDA ITEM #5. g) Quote Number: 2019-31593 7 of 7 The Company reserves the right to make design changes or improvements in its products without imposing any obligation upon itself to change or improve previously manufactured products. VACTOR/GUZZLER MANUFACTURING 1621 S. Illinois Street Streator, IL 61364 AGENDA ITEM #5. g) 1  CITY OF RENTON, WASHINGTON    RESOLUTION NO. _______    A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, DECLARING INTENT TO  ADOPT LEGISLATION TO AUTHORIZE A SALES AND USE TAX FOR AFFORDABLE  AND SUPPORTIVE HOUSING IN ACCORDANCE WITH SUBSTITUTE HOUSE BILL  1406.  WHEREAS, in the 2019 Regular Session, the Washington State Legislature enacted, and  the Governor signed, Substitute House Bill 1406 (Chapter 338, Laws of 2019) (“SHB 1406”); and  WHEREAS, SHB 1406 authorizes the governing body of a city or county to impose a local  sales and use tax for the acquisition, construction or rehabilitation of affordable housing or  facilities providing supportive housing, and/or for the operations and maintenance costs of  affordable or supportive housing; and  WHEREAS, the tax will be credited against existing state sales taxes collected within the  City, providing additional funding to address critical housing needs within the community while  not resulting in any new tax burden on the citizens and businesses of Renton; and  WHEREAS, the tax must be targeted toward assisting people whose income is at or below  60 percent of the King County Area Median Income; and  WHEREAS, the City has determined that imposing the sales and use tax, to be credited  against the state sales tax, addresses a high‐priority need that will provide benefits to its citizens;  and  WHEREAS, in order for the City to impose the tax, the City Council must adopt within six  months of the effective date of SHB 1406 (by January 28, 2020), a resolution of intent to authorize  the maximum capacity of the tax, and within 12 months of the effective date of SHB 1406, (by  July 28, 2020), must adopt legislation to authorize the maximum capacity of the tax; and   AGENDA ITEM # 7. a) RESOLUTION NO. _______  2  WHEREAS, the maximum capacity that may be credited against the state sales tax is based  upon either a 0.0146 percent or 0.0073 percent sales tax rate, the higher of which will be  available only if the City, and its residents through an approved ballot measure, separately  authorize a qualifying affordable housing property tax levy; and    WHEREAS, this Resolution constitutes the resolution of intent required by SHB 1406; and   WHEREAS, the City Council desires to authorize the maximum capacity of the local sales  and use tax as authorized by SHB 1406 to be credited against the state sales tax, as set forth  herein;   NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO  RESOLVE AS FOLLOWS:   SECTION I. The Council declares its intent to adopt legislation to authorize the  maximum capacity of the sales and use tax authorized by SHB 1406 within one year of the  effective date of SHB 1406, or by July 28, 2020.   PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2019.      ______________________________  Jason A. Seth, City Clerk     APPROVED BY THE MAYOR this ______ day of _______________________, 2019.        ______________________________  Denis Law, Mayor            AGENDA ITEM # 7. a) RESOLUTION NO. _______  3  Approved as to form:      ______________________________  Shane Moloney, City Attorney    RES:1813:7/29/19:scr    AGENDA ITEM # 7. a)