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HomeMy WebLinkAboutContract CAG-02-007 CONSULTANT AGREEMENT THIS AGREEMENT is made as of the 9;0, day of-e—...U.,-�96i, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY"and ENTRIX, INC., hereinafter referred to as "CONSULTANT", to conduct background research and a historical survey for buildings within the downtown core, and prepare a report summarizing findings for use by City of Renton Staff and City Council. The CITY and CONSULTANT agree as set forth below: 1. Scope of Services. The Consultant will provide all labor necessary to perform all work, which is included in the attached letter to Jennifer Toth Henning, dated November 1, 2001 (Exhibit A). 2. Changes in Scope of Services. The City, without invalidating the Consultant Agreement, may order changes in the services consisting of additions, deletions or modifications, and adjust the fee accordingly. Such changes in the work shall be authorized by written agreement signed by the City and Consultant. If the project scope requires less time, a lower fee will be charged. If additional work is required, the consultant will not proceed without a written change order from the City. 3. Time of Performance. The Consultant shall complete performance of the Consultant Agreement for the items under Consultant's control in accordance with Exhibit A, by January 31, 2002. If items not under the Consultant's control impact the time of performance,the Consultant will notify the City. 4. Term of Consultant Agreement. The term of this Agreement shall end at completion of the scope of work identified in Exhibit A. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of the City and the Consultant. 5. Consultant Agreement Sum. The total amount of this Agreement is not to exceed the sum of$15,000. Washington State Sales Tax is not required. The Cost Estimate provided by Entrix, Inc. to the City specifies staff assigned to the project, hourly rates, estimated hours, and total cost. The cost estimate is based upon the following assumptions: a. Attendance by designated City of Renton representatives from Economic Development/Neighborhoods/Strategic Planning Department and Development Services Division b. Preparation of Assessor's Base Maps by City staff showing parcels, Assessor's Parcel Numbers, and street addresses. 6. Method of Payment. Payment by the City for services rendered will be made after the service has been performed and a voucher or invoice is submitted in the form specified by the City. Payment will be made within thirty(30) days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Consultant for any work not completed in a satisfactory manner until such time as the Consultant modifies such work so that the same is satisfactory. 7. Record Maintenance and Work Product. The Consultant shall maintain accounts and records,which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Consultant agrees to provide access to any records required by the City. All originals and copies of work product, exclusive of Consultant's proprietary items protected by copyright such as computer programs, methodology, methods, materials, and forms, shall belong to the City, including records, files, computer disks, magnetic media or material which may be produced by Consultant while performing the services. Consultant will grant the City the right to use and copy Entrix, Inc. copyright materials as an inseparable part of the work product provided. 8. Assignment Agreement. The Consultant shall not assign any portion of this consultant Agreement without express written consent of the City of Renton. 9. Hold Harmless. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents, employees and volunteers, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death of Consultant's own employees, or damage to property caused by a negligent act or omission of the Consultant, except for those acts caused by or resulting from a negligent act or omission by the City and its officers, agents, employees and volunteers. 10. Insurance. The Consultant shall secure and maintain commercial liability insurance in the amount of$1,000,000 in full force throughout the duration of this Consultant Agreement. A certificate of insurance shall be delivered to the City before executing the work of this agreement. The certificate shall name the City as an additional insured. Please note: The cancellation language should read "Should any of the above described policies be cancelled before the expiration date thereof,the issuing company will mail 45 days written notice to the certificate holder named to the left. B,.. f duff*-a _...,.:, -eh aefiee shall " 11. Independent Contractor. Any and all employees of the Consultant, while engaged in the performance of any work or services required by the Consultant under this agreement, shall be considered employees of the Consultant only and not of the City. The Consultant's relation to the City shall be at all times as an independent contractor. Any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees,while so engaged, and any and all claims made by a third party as a consequence of any negligent act or omission on the part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Consultant. 12. Compliance with Laws. The Consultant and all of the Consultant's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. This agreement is entered into as of the day and year written above. CONSULTANT , CITY OF RENTON Kimberly Demuth, Senior Consultant Susan Carlson, Administrator Entrix, Inc. ED/N/SP 2701 First Avenue, Suite 240 Seattle, WA 98121 Exhibit A ENTRIX, Inc. Since 1984-Environmental Excellence 2701 First Avenue,Suite 240 Seattle.WA 98121 (206)269-0104 (206)269-0098 Fax November 1, 2001 Ms. Jennifer Toth Henning City of Renton Development Services Division 1055 South Grady Way Renton, WA 98055 ENTRIX proposes to assist the City of Renton in identifying historic resources of potential local, state, or national significance that are located within the Renton downtown core as illustrated on the map provided to us as part of the SOQ package. The project will include conducting background research, a historical survey, and a preparing a report summarizing our findings. The report will also include recommendations regarding methods the City of Renton could use to identify historic resources and mitigate for impacts to resources as required by the Washington State Environmental Policy Act (SEPA). Below is a summary of our proposed methodology for completing each task. TASK 1 Background Research ENTIRX will complete background research to identify previously surveyed resources within the study area and relevant historical maps. We will gather information regarding previously surveyed historical resources at the Washington Office of Archaeology and Historic Preservation, King County Historic Preservation Division, and the Renton Historical Society. The research will not include a review of determination of eligibility forms at the Washington Office of Archaeology and Historic Preservation. Survey forms of previously inventoried resources will be copied for inclusion in the appendix of our report. The report will also include a list of previously studied resources that are local landmarks or are listed in the state or national registers. To assist in the identification resources ENTRIX will use readily available historical maps from the Renton Historical Society. Historical maps may include Sanborn Fire Insurance maps and other historical maps that show the foot print of buildings. LLLL L L L L L L L L LLL (_ TASK 2 Historical Survey Within urban areas that have undergone generations of change and updating, historical buildings are frequently modified. Buildings that have been markedly altered are not eligible for listing as local landmarks or for inclusion in the state or national registers of historic places. The purpose of the historical survey would be to identify buildings within the study area that have retained their historical characteristics. Using maps prepared by the City of Renton that show the tax parcel numbers of properties over 50 years old, ENTRIX will conduct a windshield survey of the study area. Our survey would focus on the identification of resources that have undergone few exterior alterations and may potentially be eligible for local, state, or national historical significance. The results of the survey will provide the City of Renton with a list of buildings that are largely unaltered and are over 50 years old. Further separate research will be necessary to determine if the identified buildings hold historical significance and warrant environmental review should future development projects impact the properties. TASK 3 Report ENTRIX will prepare a report providing a brief discussion of pertinent historic preservation regulations, a description of the research and survey methods, a summary of historic and potentially resources identified, and recommendations regarding the treatment of historic resources for compliance review according to SEPA. The report will be a limited study that does not provide a detailed historical context for Renton or a historical background for individual buildings. The recommendations section of the report will outline an environmental review process for buildings included on the list of historic and potentially historic resources that may undergo impacts due to a proposed project. ENTRIX will provide a summary of mitigation measures to address impacts to historic buildings. ENTRIX proposes that we can complete the proposed work for a not to exceed cost of$ 15,000.00. I have attached a budget listing our staff's hourly rates and the projected cost of each of the tasks. It is our understanding that the project will be completed by January 31, 2002. We have received a verbal notice to proceed; however this scope and cost estimate should be attached to our written contract. Thank you for the opportunity to provide the City of Renton with this scope and cost estimate. We look forward to working with you on this exciting project. Sincerely, Kimberly Demuth Senior Consultant/Architectural Historian 11/01/2001 COST ESTIMATE FOR RENTON HISTORICAL RESOURCES EVALUATION FIRM: ENTRIX, Inc. Composite Labor(direct labor,overhead,and fee) Task 1: Background Research Staff Rate Hours Total Kimberly Demuth $ 140.53 2 $ 281.06 Liz Carter $ 60.00 2 $ 120.00 Marcia Montgomery $ 89.12 10 $ 891.20 Megan $ 44.85 20 $897.00 Task 2: Historical Survey Kimberly Demuth $ 140.53 20 $ 2,810.60 Liz Carter $ 60.00 20 $ 1,200.00 Marcia Montgomery $ 89.12 10 $ 891.20 Megan $ 44.85 10 $ 448.50 Task 3: Report Kimberly Demuth $ 140.53 10 $ 1,405.30 Liz Carter $ 60.00 8 $ 480.00 Marcia Montgomery $ 89.12 40 $ 3,564.80 Megan $ 44.85 20 $ 897.00 Other Direct Costs Travel and Per Deim $458 Printing $0.15 400 $60.00 Misc.Expenses(ODCs) $235.00 Film and Processing $360.00 Subtotal,Other Direct Costs $ 1,113.00 TOTAL COST $ 14,999.66 Assumption: ENTRIX staff rates may increase approximately 5% as of January 1,2002. A_00-8-A CERTIFICA OF LIABILITY INSU NCB OP ID E DATE(MMIDDIYY) TRI-2 12/04/01 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Insurance Alliance HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR 1776 Yorktown, #200 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Houston TX 77056 Phone: 713-966-1776 _Fax:713-966-1700 INSURERS AFFORDING COVERAGE INSURED _ INSURER A: Commerce && Industry Ins. Co. INSURER B: Entrix Inc. INSURER C: ATTN: )Sonny Flowe s 5252 Westchester #250 INSURER D: Houston TX 77005 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EFFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE POLICY NUMBER DATE MWDD/YY DATE MM/DD/YY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000. A X COMMERCIAL GENERAL LIABILITY GL4177331 11/01/00 11/01/02 FIRE DAMAGE(Any one fire) $ 50,000. CLAIMS MADE OCCUR MED EXP(Any one person) $ 5,000. X PERSONAL&ADV INJURY $ 1,000,000. GENERAL AGGREGATE $2,000,000. GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 1,000,000. POLICY X PRO LOC JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000. A X ANY AUTO CA7666152 11/01/01 11/01/02 (Ea accident) ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ HIRED AUTOS BODILY INJURY $ NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ 5,000,000 A X OCCUR FICLAIMSMADE BE6061643 11/01/00 11/01/02 AGGREGATE $ 5,000,000 $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND TORY LIMITS ER EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $ E.L.DISEASE-EA EMPLOYEE $ E.L.DISEASE-POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Coverage limited only to those operations performed by or on behalf of the Named Insured. CERTIFICATE HOLDER N 1 ADDITIONAL INSURED;INSURER LETTER: _ CANCELLATION RENT001 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL _1IZ DAYS WRITTEN City of Renton NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL Development Services Division IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR Attn: Jennifer Toth Henning 1035 South Grady Way REPR SENTATIVES. Renton WA 98055 Au I D R RES4eNTATIV ACORD 25S(7197) ©ACORD CORPORATION 1983 No e ; She �s � ��c PreSCv ✓a-hcn� le, �esourccSlu �� y Izn 'Nw/1 -� w ;� Cc re. �rt �avcd b� `urfrlX1+n � .