HomeMy WebLinkAbout01/26/2016 - Minutes
RHSMinutes_01262016 Page 1 of 4
RENTON HISTORICAL SOCIETY
BOARD OF TRUSTEES
January 26, 2016
, 2005
, 2005
, 2002
Attending: Laura Clawson, Antoin Johnson, Betsy Prather, Alice Stenstrom, Elizabeth P.
Stewart, Kim Sweet, and Lisa Wivag.
Absent: Stefanie McIrvin, Vicki Jo Utterstrom, and Vinod Waghamare.
Guest: Kelly Beymer
Call to Order
The meeting was called to order at 7:30 PM by Vice President Kim Sweet due to Stefanie
McIrvin’s absence. Today we had a guest, Kelly Beymer, the City of Renton’s new
Administrator of Community Services. Previous to her promotion she was Parks and Golf
Course Director of the City of Renton. She provided a list of changes in the city due to retiring
and advancement in the city. Kelly is excited to build the new team, getting the right people in
the right places. She is committed to creating a team and providing tools to achieve their
goals.
Kelly shared her professional history and is excited to be a part of RHS.
Oral Communications
Laura Clawson told us about her day in Portland at the Museum of Art.
Kim Sweet told us about the Sealaska Heritage Museum in Juneau.
Alice Stenstrom shared her experience at the AKCHO meeting. “What does community want?”
Board Communication Survey
See Addendum.
Antoin Johnson suggested that we use a group forum sort of communication. He will provide
information to Liz Stewart on this option.
Correspondence
Liz shared a letter from the Department of Archeology and Historic Preservation about the
Renton Western Wear building. It is now on the State Historic Register and the National
Register of Historic Places. It was once the Woolworths.
Consent Agenda (Vice President) Action Item
A quorum being present, trustees agreed to continue with the regular order of the meeting.
Liz amended the Museum Report to change the First Financial Northwest Foundation grant
amount from $14,000 to $10,000. Under Visit Numbers in the Museum Report, Kim pointed out
that only Dimmit Middle school visited in early November.
MOTION: Laura moved to approve the Consent Agenda with the above changes , Lisa
seconded. Motion passed, none opposed, none abstaining.
RHSMinutes_01262016 Page 2 of 4
RENTON HISTORICAL SOCIETY
BOARD OF TRUSTEES
January 26, 2016
, 2005
, 2005
, 2002
Discussion Action Items____
(1) Board Development: Recruitment – 5 empty seats currently and will be seven as Lisa will
leave in June, Vickie will leave immediately. The board has been asked to provide names of
people who might be interested and to encourage applicants. Kim requested that each board
member provide two contacts of potential members by Feb 5 th.
(2) Board Retreat: The board discussed the date and finalized March 12 at the Kent Historical
Museum. Topics for the retreat will be Board Development and Fundraising. We will discuss
more information at the next board meeting, in February.
(3) Strategic Plan: We reviewed the 2010 (the last plan) How formal, long range, goals over the
next five years.
(4) Award Application: Nominations are open for WaMA. Alice will look at various awards that
the museum can apply for.
Dates of note:
See Addendum.
Mission Moment Action Item
Please recommit yourself to the board. Be better than the last board, always bring in more
members. We provide a service to the people of Renton, outreach is very important. “Creating
Connections.”
Adjournment Action Item
Trustees will rotate the Secretary’s duties among themselves, excluding the offic ers, unless and
until someone steps forward to take the position.
MOTION: Laura Clawson moved to adjourn; Antoin Johnson seconded. The motion
passed and the meeting adjourned at 6:50 pm.
Betsy Prather, Member
Board of Trustees,
Renton Historical Society
RHSMinutes_01262016 Page 3 of 4
RENTON HISTORICAL SOCIETY
BOARD OF TRUSTEES
January 26, 2016
, 2005
, 2005
, 2002
ADDENDUM #1
RESULTS OF THE TOTALLY ANONYMOUS BOARD COMMUNICATION SURVEY
Administered November 2015 / Reported January 2016
Compiled by Liz Stewart
There were six total respondents out of nine total trustees (66%).
Trustees read their email several times a week (33%), numerous times a day (33%), or have it
open all day (33%).
Trustees agreed that the best way to contact them is by email (83%). Slightly smaller
percentages also added contacting them by phone works (66%) or by text message (66%)—to
cancel a meeting, for example. 33% regularly use social media.
All agreed that the amount of email relating to Board and Museum matters is about right.
Trustees were evenly split on whether they communicated with the Museum Director (50%) or
other trustees (50%) outside of meetings. One trustee communicated most with the Board
President and another didn’t communicate with anyone from the Board between meetings.
Most trustees (50%) don’t respond to email unless requested; two trustees always respond.
Another responds “when appropriate to do so.”
Ideas on how they could be a more effective Board member:
o “If we had more Board members to share the load.”
o “If I had more free time.”
o “If we had more members who want to be involved. A few people cannot to all of the
work, otherwise we get burned out.”
o “If I were clear on the goals specific to each museum activity. Looking forward to the
strategic plan.”
RHSMinutes_01262016 Page 4 of 4
RENTON HISTORICAL SOCIETY
BOARD OF TRUSTEES
January 26, 2016
, 2005
, 2005
, 2002
ADDENDUM #2
Name "S
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(
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Ex
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:
R
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(
5
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1
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)
An
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(
6
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Da
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s
t
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(
6
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4
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2
0
1
6
)
Laura Clawson x
Antoin Johnson
Stefanie McIrvin
Betsy Prather
Alice Stenstrom
Kim Sweet
Vicki Jo Utterstrom
Vinod Waghamare
Lisa Wivag
Elizabeth P. Stewart x x