HomeMy WebLinkAboutAgenda Packet for 3/23/2015 AGENDA
RENTON CITY COUNCIL
REGULAR MEETING
March 23, 2015
Monday, 7 p.m.
I�� REVISED
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
' 2. R LL ALL
0 C
3. SPECIAL PRESENTATION
li a. Fire & Emergency Services Department - Employee Recognition
4. APPEAL
. PI nnin n
a a a d Develo ment Committee Re ort re: Vuecrest
g P P
INABILITY OF THE CITY COUNCIL TO TAKE TESTIMONY ON APPEALS DURING THE CITY
COUNCIL MEETING
'�i State law requires that the City establish a process to handle appeals from application of
environmental and developmental rules and regulations. The Renton City Council, feeling it
� was best for the elected representatives to handle the appeals rather than require citizens
to go to court, has retained appellate jurisdiction to itself.
The courts have held that the City Council, while sitting as an appellate body, is acting as a
quasi-judicial body and must obey the rules of procedure of a court more than that of a
political body.
By City Code, and by State law, the City Council may not consider new evidence in this
appeal. The parties to the appeal have had an opportunity to address their arguments to
the Planning & Development Committee of the City Council at a meeting previously held.
Because of the court requirements prohibiting the City Council from considering new
evidence, and because all parties have had an opportunity to address their concerns to the
Planning & Development Committee, the City Council may not consider oral or written
testimony at the City Council meeting. The Council understands that this is frustrating to
citizens and is outside the normal process of open discourse provided to citizenry during
the audience comment portion of the City Council meeting. However, this burden of not
allowing Council to be addressed concerning pending appeals is outweighed by the quick,
inexpensive and local appeal process provided by the Renton City Council.
5. ADMINISTRATIVE REPORT
Page 1 of 3
, 6. AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one-half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
NOTICE to all participants: pursuant to state (aw, RCW 42.17A.555, campaigning for any ballot
measure or candidate in City Hall and/or during any portion of the council meeting, including
the audience comment portion of the meeting, is PROHIBITED.
7. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 3/9/2015. Council concur.
b. Administrative Services Department recommends approving the amended 2015-2016 Fee
Schedule. Refer to Finance Committee.
c. Administrative Services Department requests approval of an ordinance authorizing the issuance
of up to $14 million in new bonds to refund up to $12.4 million in existing 2006 Limited Term
General Obligation (LTGO) bonds. Refer to Finance Committee.
d. Administrative Services Department submits a request for a utility billing adjustment at 215 S
4th PI., and recommends approving the adjustment in the amount of$9,116.68. Refer to Finance
Committee.
e. Administrative Services Department recommends adopting the 2015 Carry-Forward
Budget ordinance amending appropriations in the amount of $66,949,826, with the total
amended budget to be $552,837,193 for the 2015/2016 biennium. Refer to Finance Committee.
f. Community and Economic Development Department recommends approval of the 2015 lodging
tax funding allocations for the Renton Community Marketing Campaign in the areas of Tourism
& Economic Development, Administration, and Potential Opportunities; and approval of the
contracts with the Renton Chamber of Commerce and Saunderson Marketing Group. Council
concur.
g. Community Services Department recommends approval of a lease amendment, extending the
term of the lease for five years, with King County Sexual Assault Resource Center for space at
the 200 Mill Building. The total amount to be collected over the five-year term is $704,995.
Refer to Finance Committee.
h. Community Services Department recommends approval of a lease amendment, to extend the
term of the lease for three years, with Iron Mountain for rental of space on the fourth floor at
City Hall. The total amount to be collected over the three-year term is $964,368. Refer to
Finance Committee.
i. Executive Department recommends supporting the 2015 Transportation Investment Package and
adopting the related resolution. Council concur. (See 9.a. for resolution.)
j. Transportation Systems Division recommends approval of a consultant agreement with Perteet,
Inc. in the amount of $135,792 for preliminary design services for the Sunset Ln./NE 10th St.
Roadway Improvements project. Council concur.
k. Transportation Systems Division recommends approval of an amendment to the Rainier Flight
Service lease agreement for a land rental rate adjustment from $0.75 to $0.7252 in accordance
Page 2 of 3
1
with a January 2015 lease arbitration decision. Refer to Transportation (Aviation) Committee.
I. Transportation Systems Division recommends approval of a consultant agreement with Perteet,
Inc. in the amount of$578,048 for preliminary design services for the NE Sunset Blvd (North Park
Dr. to Monroe Ave. NE) Roadway Improvements project. Refer to Transportation (Aviation)
Committee.
8. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
I marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Utilities Committee: NPDES Phase II Municipal Stormwater & Stormwater Management Program
Plan; Establishment of S. 132nd St. Sewer Extension Special Assessment District*
9. RESOLUTIONS AND ORDINANCES
Resolution:
a. Support of the 2015 Transportation Investment Package (See 7.i.)
Ordinance for first reading:
a. Establishing S. 132nd St. SAD (See S.a.)
10. NEW BUSINESS
(Includes Council Committee agenda topics; please visit rentonwa.gov for more information.)
11. AUDIENCE COMMENTS
� 12. ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
7TH FLOOR CONFERENCING CENTER
March 23, 2015
Monday, 6:30 p.m.
Regional Issues
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •CITY
COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCE55 CHANNEL 21 AND ARE RECABLECAST:
Tues. &Thurs. at 11 AM&9 PM,Wed.& Fri at 9 AM&7 PM and Sat. &Sun.at 1 PM&9 PM
Page 3 of 3
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�
CITY OF RENTON COUNCIL AGENDA BILL � �
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Subject/Title: Meeting: I
Amending 2015-16 Fee Schedule REGULAR COUNGL - 23 Mar 2015 �
Exhibits: Submitting Data: Dept/Div/Board:
A. 2015-2016 Amended Fee Schedule Administrative Services
B. Draft Resolution
Staff Contact: '
Iwen Wang, ASD Administrator, x-6858
Recommended Action: �
Refer to Finance Committee I
Fiscal Impact: '
Expenditure Required: $ I Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ � City Share Total Project: $
SUMMARY OF ACTION:
The 2015-2016 City of Renton Fee Schedule, Resolution No. 4232, was adopted by Council on November
3, 2014. Since the adoption of Resolution No. 4232, the 2015 school impact fees were approved by the
City Council and became effective on January 4, 2015; and it was discovered that certain changes to
development services fees were missed in the fee schedule when initially adopted. This amendment
will incorporate the 2015 school impact fees and correct the omitted changes in development services
fees.
STAFF RECOMMENDATION:
Approve the resolution adopting the amended 2015-2016 Fee Schedule.
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SECTION I. MISCELLANEOUS FEES 1
SECTION II. MAPLEWOOD GOLF COURSE 2
SECTION III.CITY CENTER PARKING FEES 3
SECTION IV.AQUATIC FEES 3
SECTION V.CARCO THEATRE (Repealed) 4
SECTION VI. PARKS AND FACILITIES USE AND RENTAL 4
SECTION VII. COMMUNITY CENTER PA55 CARD& FEES 6
SECTION VIII.AIRPORT CHARGES 6
SECTION IX.ANIMAL LICENSES 6
SECTION X. BUSINESS LICENSES 7
SECTION XI.ADULT ENTERTAINMENT LICENSES 7
SECTION XII. DEVELOPMENT FEES 7
Building Fees 7
Land Use Review Fees 12
Public Works Fees 14
Fire Department Community Risk Reduction Fees 19
Technology Surcharge Fee 20
Impact Fees Zp
SECTION XIII. EMERGENCY SERVICES(effective date is deferred until further notice) 21
M � ' i '
City of Renton Fee Schedule
• � � � � .
• •
1. Maps:
a. Zoning maps-standard 11 x 17 $4.00 $4.00 $4.00
b. Zoning maps-large 24 x 36 $12.00 $12.00 $12.00
c. Comprehensive Plan map-standard 11 x 17 $4.00 $4.00 $4.00
, d. Comprehensive Pian map-large 24 x 36 $12.00 $12.00 $12.00
' e. Precinct maps $5.00 $5.00 $5.00
2. Plat:
a. first page $2.00 $2.00 $Z.00
b. Each additional page $1.00 $1.00 $1.00
3. Photocopies:
a. Each 8.5"x 11"or 8.5"x 14" 50.15 $0.15 $0.15
b. Each 11"x 17" $0.20 $0.20 $0.20
c. Each 8.5"x 11"or 8.5"x 14"color 50.25 $0.25 $0.25
4. Budget:
a. City's Budget 510.00 $10.00 $10.00
b. City's Budget to other municipality or quasi-municipal N/C N/C N/C
corporation or other nonprofit charitable or education
organization
5. Audio or Video Recording Copies:
a. Audio recording,each copy $2.00 $2.00 $2.00
b. Video recording,each copy $2.00 Sz.00 $2.00
6. Regulations and Plans:
a. Comprehensive Plan and Map $30.00 $30.00 $30.00
b. Title IV,Development Regulations:
(i) Text and Zoning Map $110.00 $110.00 $110.00
���► Text only Sloo.00 Sloo.00 Sloo.00
c. Individual Chapters of Development Regulations $10.00 $10.00 $10.00
d. Renton Municipal Code(two volumes) $400.00 $400.00 5400.00
e. Code Supplements,per year:
(i) Tities I-III and VI-X $70.00 $70.00 $70.00
(��� Titie IV S�o.00 S�o.00 S�o.00
7. Miscellaneous Services:
a. Certification and Notary Fees-Cierk's Certification $10.00 $10.00 $10.00
b. Notary Public Attestation or Acknowledgement or as $6.00 $6.00 $6.00
otherwise provided for in RCW 42.28.090,per signature
c. Hold Harmless Agreements and other similar documents $20.00 $20.00 $20.00
not otherwise provided for
d. Lamination of licenses,pictures $6.00 $6.00 $6.00
e. Review of Shopping Cart Containment and $150.00 $150.00 $150.00
Retrieval Plans
f. Community Development Block Grants(CDBG)Loan Program:
(i) Application Fee - $200.00 $200.00
$150 or 0.25%of $150 or 0.25%of
(ii) Loan Origination Fee - loan amount, loan amount,
whichever is whichever is
reater reater
B B
iii Closin Costs includin an le al fees 50%of totai 509�0 of total
( � g � g Y g � actual costs actual costs
8. Miscellaneous Charges for Police Services:
a. Police Reports per page 50.15 50.15 $0.15
b. Record Checks(Written Response) $5.00 $5.00 $5.00
c. Photographs-Digital on CD $2•00 $2.00 $2.00
d. Photographs-black&white or color- Cost Cost Cost
Cost of developing film
1
:�
City of Renton Fee Schedule �
• � � � � .
e. Fingerprint Cards $5.00 $5.00 $5.00
(i) Each additional card $1.00 $1.00 $1.00
9. Charges for Fire Documents:
a. Fire reports per page $0.15 $0.15 $0.15
b. Fire investigative report on CD $2.00 $2.00 $2.00
c. First copy-black&white or color-Cost of developing film Cost Cost Cost
d. Additional copy-black&white or color-Cost of developing film Cost Cost Cost
30. Computer Listings:
a. City of Renton new business list $10.00 $10.00 $10.00
b. List of all business licenses $20.00 $20.00 $20.00
c. Copies requested to be faxed,local number $3.00 $3.00 $3.00
d. Copies requested to be faxed,long distance number
(i) One(1)-five(5)pages $10.00 $10.00 $10.00
(ii) Six(6)or more pages(ten(10)page limit) $20.00 $20.00 $20.00
11. Utility Fee:
a. Special Request Water Meter Reading $30.00 $30.00 $30.00
b. Utility New Account Setup $25.00 $25.00 $25.00
c. Utility Billing Account Transfer(tenant billing form) $5.00 $5.00 $5.00
d. Water utility outstanding balance search requested by $25.00 $25.00 $25.00
fax,messenger,or letter
12. Schedule of Fines for False Alarms-Security/Burglar: �
a. First,second,and third false alarms in a N/C N/C N/C
registretion year*
b. Fourth and fifth false alarms in a registration year* $50.00 $50.00 $50.00
c. Sixth false alarm and successive false alarms in a $100.00 $100.00 $100.00
registration year'
d. Late Registration Penalty $50.00 $50.00 $50.00
e. Late False Alarm Payment Penalty $25.00 $25.00 $25.00
f. Appeal Hearing Canceilation Fee $10.00 $10.00 $10.00
*A registration year shall mean January 1 thru December 31 each year.
13. NSF Check Fees 525.00 525.00 $25.00
14. Veteren Park Tile:Three lines $75.00 $75.00 $75.00
Note: Should total of Section I fees due is less than$4.00 and not other fee is due to the city at the same time,the
department administrator may authorize to waive the entire amount due at their discretion.
• •.. • .
1. Green Fees:The cost of golf course green fees shall be as follows.For purposes of this section,"weekend"
shall mean Friday,Saturday,and Sunday."Weekday"shall mean the remaining four days of the week."Junior"
shall mean ages 17 and under,"Senior"shall mean ages 62 and over.
a. Weekday:
(i) 18 Hole $32.00 $34.00 $34.00
(ii) 9 Hole $24.00 525.00 $25.00
(iii) 18 Hole,Senior $24.00 $25.00 $25.00
(iv) 9 Hole,Senior $16.00 $17.00 $17.00
(v) 18 Hole,Junior $16.00 $18.00 $18.00
(vi) 9 Hole,Junior $12.00 $14.00 $14.00
b. Weekend:
(i) 18 Hole $38.00 $40.00 540.00
(ii) 9 Hole $24.00 $25.00 525.00
2. Club Rental $15.00 $15.00 $15.00
3. Golf Cart Fees:
a. 18 Hole $26.00 $26.00 $28.00
b. 9 hole $16.00 $16.00 $17.00
c. Single Rider $18.00 $18.00 $20.00
2
City of Renton Fee Schedule
• � � � � .
4. Driving Range Fees:
a. Large Bucket $7.00 $7•00 $8•00
b. Smal)Bucket $4.00 $4.00 55.00
c. Warm-up Bucket $2.00 $2.00 $3.00
5. Lesson Fees:
a. 1/2 Hour Private $40.00 540.00 $45.00
b. 1 Hour Private $60.00 $60.00 $65.00
c. 1/2 Hour Series Private $140.00 $140.00 $160.00
d. 1 Hour Series Private $220.00 $220.00 $240.00
e. Group Series $90.00 $90.00 5100.00
f. 1/2 Hour Private,Junior $20.00 $20.00 $25.00
g. Playing Lesson(3-hole minimum/9-hole maximum)per hole - - $15.00
•
1. CITY CENTER GARAGE PARKING FEES
Parking rates for retail parking will be as follows:
a. Zero(0)-two(2)hours N/C N/C N/C
b. Two(2)-four(4)hours $2.00 $2.00 $2.00
c. Four(4)-six(6)hours sa.00 Sa.oa Sa.00
d. Six(6)or more hours $6.00 $6.00 $6.00
e. full-day parking,monthly pass-holders,tax and admin fee included $42.32 $42.32 $42.32
Discounted Rate:A discounted rete for parking in the long-term,card-accessed areas of the garage and in City
surface parking lots will be provided for any person or entity who lease�s)three(3)or more parking spaces�s)
for at least a six(6)month period.7he fees will be as negotiated.
2. Main Street Parki�g Lot
a. Zero(0)-four(4)hours N/C N/C N/C
b. Full-day parking,monthly pass-holders only,tax and admin fee included $4232 $4232 $42.32
• �• �
1. Admission for the Aquatic Center shall be as fallows:
a. Regular Session:
(i) Resident infants-under 1 year N/C N/C N/C
(ii) Non-resident infants-under 1 year N/C N/C N/C
(iii) Resident youth-1 to 4 years $4.00 $4.00 $4.00
(iv) Non-resident youth-1 to 4 years 58.00 $8•00 $8.00
(v) Resident ages 5 and up $8•00 $8.00 $8•00
(vi) Non-resident ages 5 and up $14.00 $14.00 $14.00
(vii) Resident lap swim-water walking only $3.00 $3.00 $3.00
(viii� Non-resident lap swim-water walking only $4.50 $4.50 $4.50
b. Season Pass:
(i) Resident infants-under 1 year N/C N/C N/C
(ii) Non-resident infants-under 1 year N/C N/C N/C
(iii) Resident ages 1 and up $50.00 $60.00 $60.00
(iv) Non-resident ages 1 and up $100.00 $120.00 $120.00
c. Miscellaneous Rates:
(i) Resident regular session per person rete(group retes) $10.00 $10.00 $10.00
(ii) Non-resident regular session per person rate $16.00 $16.00 $16.00
(iii) Locker Rental $0.25 $0.25 $0.25
'Group Rates:Group retes offer guarenteed admission for the group.I�order to qualify for a group rete,the
group must consist of ten(10)or more persons,and the session must be scheduled in advance.Please note
that the number of groups may be limited each day.Staff has the authority to offer discounted daily retes for
partial sessions or Renton-only events.
d. Canopy Rental Fees:(includes canopy and admission for one leisure swim session):
(i) Henry Moses Party Tent#1
(10'x 20'for up to twenty-five(25�guests):
(1� Reside�t Rate,per session $240.00 5300.00 $300.00
(2) Non-resident Rate,per session $370.00 $450.00 $450.00
3
I
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City of Renton Fee Schedule
• � � � � .
(ii) Henry Moses Party Tent#2
(10'x 10'for up to fifteen(15)guests):
(1) ResidentRate $155.00 $200.00 $200.00
(2) Non-Resident Rate $240.00 $290.00 $290.00
*Sales tax not included in the rental fee
e. Resident Rate all inclusive $1,350.00 $1,500.00 $1,500.00
f. Non-resident Rate all inclusive $1,350.00 $1,500.00 $1,500.00
g. Swim Lesson Program:
(i) Resident swim lesson per lesson $7.00 $7.00 $7.00
(ii) Non-resident swim lesson per lesson $9.00 $9.00 $9.00
h. End-of-year School Party Rentals:
(i) Renton School District
(1) 001-299 students $1,900.00 $1,900.00 $1,900.00
(2) 300-399 students $2,250.00 $2,250.00 $2,250.00
(3) 400-499 students $2,400.00 $2,400.00 $2,400.00
(4) 500-599 students $2,550.00 $2,550.00 $2,550.00
(ii) Other Schools and Districts
(1�001-299 students $2,450.00 $2,450.00 $2,450.00
(2) 300-399 students $2,850.00 $2,850.00 $2,850.00
(3)400-499 students $3,150.00 $3,150.00 $3,150.00
(4) 500-599 students $3,360.00 $3,360.00 $3,360.00
2. Boat Launch Rates:
a. Daily resident-7 days a week $10.00 $10.00 $10.00
b. Daily Non-resident-7 days a week $20.00 520.00 $20.00
c. Overnight resident-7 days a week $20.00 $20.00 $20.00
d. Overnight Non-resident-7 days a week $40.00 $40.00 $40.00
e. Annual parking permit-resident $50.00 $60.00 $60.00
f. Annual parking permit-non-resident $100.00 $120.00 $120.00
g. Additional sticker(launching permit) $5.00 $5.00 $5.00
h. Fishing Tournaments at Coulon Beach(additionai rental fee if $50.00 $50.00 $50.00
using the Pavilion area for weigh in and or electricity at the
current rental rate)per event
- - '.i n'i
• � • •
1. Outlying Picnic Shelters(Cedar River Treil,Liberty Park,Phillip Arnold Park,Teasdale Park and Heritage Park)
Maximum of 75 people:
a. Resident 8:30am-1:30pm/3:30pm-8:30pm $90.00 $90.00 $90.00
b. Non-resident 8:30am-1:30pm/3:30pm-8:30pm $180.00 $180.00 $180.00
c. Full day resident 8:30am-sunset $140.00 $140.00 $140.00
d. Full day non-resident 8:30am-sunset $270.00 $280.00 $280.00
2. Gene Coulon Beach Park Shelters(South#1,South#2 and Creekside)
Maximum of 75 people:
a. Resident 8:30am-1:30pm/3:30pm-8:30pm $100.00 $100.00 $100.00
b. Non-resident 830am-1:30pm/3:30pm-8:30pm $180.00 $180.00 $180.00
c. Full day resident 8:30am-sunset $140.00 $140.00 $140.00
d. Full day non-resident 8:30am-sunset $260.00 $260.00 $260.00
e. South Shelters 1&2 Resident rate $300.00 $300.00 $300.00
f. South Sheiters 1&2 Non-resident rate $600.00 $600.00 $600.00
3. Gene Coulon Beach Park Shelters(North Shelter):
a. Resident 8:30am-1:30pm/3:30pm-8:30pm $120.00 $120.00 $120.00
b. Non-resident 8:30am-1:30pm/3:30pm-8:30pm $240.00 $240.00 $240.00
c. Full day resident 8:30am-sunset under 75 people $160.00 $160.00 $160.00
d. Full day resident 8:30am-sunset 76-100 people $190.00 $190.00 $190.00
e. Full day non-resident 8:30am-sunset under 75 people $320.00 $320.00 $320.00
f. full day non-resident 8:30am-sunset 76-100 people $380.00 $380.00 $380.00
4
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City of Renton Fee Schedule
• � � �
4. Tennis,Basketball and Sand Volleyball court rote per hour(Tournament Play Only):
a. Tennis court $5.00 $10.00 $10.00
b. Park basketball court $5.00 $10.00 $10.00
c. Sand volleyball court $5.00 $10.00 $10.00
5. Catering and Event Rate(All city parks apply):
a. Resident half day �299-99 �29��6 �A9
b. Resident full day �96 �35�.86 �3y9-99
c. Non-resident half day �4A&99 �49A-99 �49&99
d. Non-resident full day �79&99 �9489 �?99-96
6. Inflatable and big toy rete,each.Along with rental fee for the use of �89 �SA-99 �99
City facility for each inflatable or big toy,Applicant or Renter shall
provide proot of insurence naming the City of Renton as additional
insured.
7. Open Space Area in the Parks(Cascade,Teasdale,Phillip Arnold,Cedar River,Earlington,Gene Coulon,Glencoe,
Kennydale Lions,Sunset,and Riverview Parks�:
a. Resident rate per hour $10.00 $10.00 $10.00
b. Non-resident rate per hour $25.00 $25.00 525.00
8. Photo Shoots per hour: �46�6 �99 �4A-99
a. Commercial Film and Photo Shoots per hour $300.00 $300.00 $300.00
9. Athletic Field Rental,Lights and Prep Fees:
a. Sports field rental per hour-resident $25.00 525.00 $25.00
b. Sports field rental per hour-non-resident $30.00 $30.00 $30.00
c. Renton Area Youth Sports Agencies,per hour $6.00 $6.00 $6.00
d. Field prep for softball/baseball-resident per occurrence $30.00 $30.00 $30.00
e. Field prep for soccer-resident per occurrence $45.00 $45.00 $45.00
f. Field prep other-resident per occurrence Varies Varies Varies
g. Field prep for softball/baseball- $35.00 535.00 535.00
non-resident per occurrence
h. Field prep for soccer-non-resident per occurrence $50.00 $50.00 $50.00
i. Fieid prep other-non-resident per occurrence Varies Varies Varies
j. Field lights all sports-resident per hour $25.00 $25.00 $25.00
k. Field lights all sports-non-resident per hour $30.00 $30.00 $30.00
10. Banquet&Classroom Rental-Community Center&Senior Activity Center:
a. Friday 5 hour minimum-resident $650.00 $650.00 $650.00
b. Weekend Rates 10 hour minimum-resident $1,300.00 $1,300.00 $1,300.00
c. Extra hours-per hour-resident $130.00 $130.00 $130.00
d. Friday 5 hour minimum-non-resident $750.00 $750.00 $750.00
e. Weekend Rates 10 hour minimum-non-resident $1,500.00 $1,500.00 $1,500.00
f. Extra hours-per hour-non-resident $150.00 $150.00 $150.00
g. Kitchen charge-per hour $88.00 $100.00 $100.00 'I
h. Banquet Room-Mon-Thurs-resident/hr 3 hour min $85.00 $85.00 $85.00 '�
i. Banquet Room-Mon-Thurs-non-resident/hr 3 hour min $90.00 $90.00 $90.00
j. Damage deposit-senior center/community center- $550.00 $SS0.00 $550.00
resident and non-resident
k. Contract violation fee-per hour $165.00 $200.00 $200.00
11. Classroom a�d Gymnasium Rental-Renton Community Center:
a. Resident single gym athletic-per hour $45.00 $45.00 $45.00
b. Non-resident single gym athletic-per hour $50.00 $50.00 $50.00
c. Resident double gym athletic-per hour $90.00 $90.00 $90.00
d. Non-resident double gym athletic-per hour $100.00 $100.00 5100.00
e. Resident single gym non-athletic $550.00 $550.00 $550.00
f. Non-resident single gym non-athletic $660.00 $675.00 $675.00
g. Resident double gym non-athletic $1,100.00 $1,100.00 $1,100.00
h. Non-resident double gym non-athletic $1,350.00 $1,350.00 $1,350.00
i. Carpet fee single gym-resident&non-resident $165.00 $175.00 $175.00
j. Carpet fee double gym-resident&non-resident $330.00 $350.00 $350.00
k. Classroom resident $35.00 $35.00 $35.00
I. Classroom Non-resident $40.00 $40.00 $40.00
S
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City of Renton Fee Schedule
• � � � � .
12. Birthday Party Packages:
a. Bounce package-resident $75.00 $75.00 $75.00
b. Sports package-resident $65.00 $65.00 $65.00
c. Bounce package-non-resident $85.00 585.00 $85.00
d. Sports package-non-resident $75.00 $75.00 $75.00
13. Facility Rental-Neighborhood Center: '
a. Meeting room-resident $35.00 $35.00 $35.00
b. Gymnasium-resident $35.00 $35.00 $35.00
c. Meeting room-non-resident $40.00 $40.00 $40.00
d. Gymnasium-non-resident $40.00 $40.00 $40.00
� � •�
1. One Month Fitness Pass:
a. Resident $20.00 $20.00 $20.00
b. Non-resident $24.00 $24.00 $24.00
2. Yearly Pass:
a. Resident $200.00 $200.00 $200.00
b. Non-resident $240.00 $240.00 $240.00
3. Racquetball Pass:
a. Resident $55.00 $55.00 $55.00
b. Non-resident $55.00 $55.00 $55.00
4. Community Center Drop In Fees:
a. Resident adult/senior/student aerobics $6.00 $6.00 $6.00
b. Non-resident aerobics $6.00 $6.00 $6.00
c. Resident basketball $3.00 $3.00 $3.00
d. Non-resident basketball $3.00 $3.00 $3.00
e. Senior/student basketball $2.00 $2.00 $2.00
f. Resident volleyball $3.00 $3.00 $3.00
g. Non-resident volleybal� $3.00 $3.00 $3.00
h. Senior/student volleyball $2.00 $2.00 $2.00
i. Resident fitness $3.00 $3.00 $3.00
j. Non-resident fitness $3.00 $3.00 $3.00
k. Senior/student fitness $2.00 $2.00 $2.00
I. Resident/senior/student shower pass $20.00 $20.00 $20.00
m. Non-resident shower pass $20.00 $20.00 $20.00
n. Resident racquetbali per hour $7.00 $7.00 $7.00
o. Non-resident racquetball per hour $7.00 $7.00 $7.00
p. Senior/student racquetball per hour $7.00 $7.00 $7•00
q. Resident wailyball per hour $10.85 $10.85 $10.85
r. Non-resident wallyball per hour $13.00 $13.00 $13.00
s. Senior/student wallyball per hour $9.75 $9•75 $9.�5
• •�•
1. Airport Fuel Flow Charge: per gailon $0.06
$0.06 $0.06
2. Transient airplane parking daily $4.00 $4.00 $4.00
3. Hangar wait list,one time fee $100.00 $100.00 $100.00
4. Tie-down wait list,one time fee $25.00 $25.00 $25.00
5. Lostgate cardfee peroccurrence $50.00 $50.00 $50.00
6. T-Hangar,Non-Refundable Move-in Fee $250.00 $Z50.00 $250.00
1. Cat-Annual:•
a. Cat Altered $30.00 $30.00 530.00
b. Cat Aitered-qualified senior lifetime tag(max.3)` $30.00 $0.00 $0.00
c. Cat Unaltered $45.00 $50.00 $50.00
d. Cat Unaltered-qualified senior lifetime tag(max.3)' $45.00 $0.00 $0.00
6
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� City of Renton Fee Schedule
• � � � II
2. Dog-Annual: �
a. Dog Altered $30.00 $30.00 $30.00
b. Dog altered-qualified senior lifetime tag(max.3)* $30.00 $0.00 $0.00
c. Dog Unaltered $45.00 $50.00 $50.00
d. Dog unaltered-qualified senior lifetime tag(max.3)" $45.00 $0.00 $0.00
3. Ouplicate Tag $50.00 $10.00 $10.00
4. Additional Animal Permit,New and Annual Renewal $50.00 $50.00 $50.00
5. Penalty for not licensing $250.00 $250.00 $250.00
6. Late renewal fee $30.00 $30.00 $30.00
'Qualified senior shall mean residents sixty-one(61)years of age or older,meeting the income guidelines as set forth in
Section 8-4-31C ot the RMC.
• :
1. Generel Business License(Base fee +Per hour fee=Total fee):
a. a-���`�� Registretion fee 545.00 $110.00 $110.00
b. Per hour fee,for each worker hour• $0.034 $0.0352 $0.0352
c. A4iaiw+aw�-Fe�** $110.00 �9,98 �B:A9
• Per hour rate shall be adjusted every other year by
Seattle-Tacoma-Bremerton,All Items,Urban Wage Earners and Cierical Workers(also known as CPI-W)ending August 31,
for the same two year period.
ti 11e:..:....��...F....f....I...J...�L...[A[L...�..f....�...1� ..�a7/1..,...L...L......�
2. Short Term Employment within the City:
, a. A temporary ninety(90)day license maybe purchased $50.00 $50.00 $50.00
for each FTE on a temporary job for*
`Not to exceed 270 consecutive days
3. Penalties:
a. The penalty to reinstate an expired business license $50.00 550.00 $50.00
b. The penalty for failure to obtain a business license $250.00 $250.00 5250.00
plus:payment of all license fee amounts still owing for the last three(3)years,plus a penalty of(20%)
per annum for all amounts owing,plus any accounting,legal or administretive expenses incurred by the
City in determining the nonreporting,or the unpaid portion over the last(3)years or in collecting the tax
and/or penalty.
c. Failure to pay the license fee within one day after the day on which it is due and payabie pursuant to
subsection C7 of Chapter 5 of the RMC shall render the business enterprise subject to a penalty of(5%)of
the amount of the license fee for the first month of the delinquency and an additional penaity of(5�'0)for
each succeeding month of delinquency,but not exceeding a total penalty of(25%)of the amount of such
license fee.
• •.
1. Every person applying for a adult entertainment license shall pay the applicable nonrefundable application fee:
a. Adult Entertainment Business License $750 $750 $750
b. Entertainer $75 $75 $75
c. Manager $75 575 $75
d. License Replacement $10 $10 $10
2. Penalties:
a. Civil Penalty,per violation $1,000 $1,000 $1,000
• � ••
1. Building Fees
a. Building Permit Fees:Building Permit Fees are payable prior to the issuance of a building permit
Valuation is between:
$1.00 to$500.00 Base Fee $28.00 $28.00 $28.00
$501.00 to$2,000.00
$28+$3.65 x $28+$3.65 x $28+$3.65 x
each$100 value each$100 value each$100 value
7
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City of Renton Fee Schedule
• � � � � .
Szooi.00 to zs,000.00
$82•75+$16.75 x $82.75+$16.75 x$82.75+$16.75 x
each$,1000 each$,1000 each$,1000
value value value
Szs,00i.00 co Sso,000.00 Sa6s+Slz X Sa6s+$i2 X Sa6a+Slz X
each$1,000 each$1,000 each$1,000
value value value
$50,001.00 to$100,000.00 $768+$835 x $768+$8.35 x $768+$8.35 x
each$1,000 each$1,000 each$1,000
value value value
Sioo,00i.00co5soo,000.00 Sl,lss.so+ si,iss.so+ Sl,las.so+
$6.70 x each $6.70 x each $6.70 x each
$1,000 value $1,000 value $1,000 value
$500,001.00 to$1,000,000.00 $3,865.50+ 53,865.50+ $3,865.50+
$5.65 x each $5.65 x each $5.65 x each
$1,000 value $1,000 value $1,000 value
$1,000,001.00andup $6,690.50+ $6,690.50+ $6,690.50+
$435 x each $4.35 x each $435 x each
$1,000 value $1,000 value $1,000 value
b. Combination Building Permit Fees:Combination Building Permit fees are required for each new single
family residential structure,and are payable prior to the issuance of a building permit
(i) Plumbing up to 3,000 sq ft $150.00 $150.00 $150.00
(ii) Plumbing over 3,000 sq ft $175.00 $175.00 $175.00
(iii) Mechanical up to 3,000 sq ft $150.00 $150.00 5150.00
(iv) Mechanical over 3,000 sq ft $175.00 $175.00 $175.00
(v) Electrical up to 3,000 sq ft $75.00 $75.00 $75.00
(vi) Electrical over 3,000 sq ft $100.00 $100.00 $10Q00
c. Building Plan Check Fee;In addition to the building permit fees or combination building permit fees,a
plan check fee equal to sixty five percent(65%)of the permit fee will be charged on all building permits.
Payable at the time of building permit application submittal.
d. Demolition Permit Fee: �
(i) Residential $115.00 $115.00 $115.00
(ii) Commercial $115.00 $250.00 $250.00
e. State Building Code Fee: �
(i) All projects: $4.50 $4.50 $4.50
(ii) Multi-family projects: $4.50 $4.50 $4.50
(1) Each additional card: $2.00 $2.00 $2.00
f. Electrical Permit Fees:
(i) Residential Fees-Single-family and Duplex
(1) New Service-Single Family and Duplex
(a) Up to 200 AMP $70.00 $70.00 $70.00
(b) Over 200 AMP $80.00 $80.00 580.00
(2) Service Changes/New Circuits-Single
family and Duplex:
(a) Change up to 200 AMP $45.00 $60.00 $60.00
(b) Change over 200 AMP $60.00 $75.00 $75.00
(c� Any new circuits added to above price $15.00 $15.00 $15.00
is per each up to a maximum of$60.OG
(d) Minimum fee for remodel/addition of $45.00 $60.00 $60.00
new circuits without a service charge
8
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� City of Renton Fee Schedule
• � � � � .
(ii) Multi-Family,Commercial and Industrial Fees:
(1) Fees for all types of electrical permits are
based on value of work:
$1.00 to�23A-9�5700.00 $45.00 So0.00 S60 00
�"� ^.^' S 500.01 to$1,000.00 $45+3.3%of $45+33%of $45+3.3%of
value value value
$1,000.01 to 5,000.00 $78+2.9%of $78+2.9%of $78+2.9�'0 of
value value value
$5,000.01 to$50,000.00 $223+1.7%of $223+1.7�0 of $223+1.7%of
value value value
$50,000.01 to$250,000.00 $1,073+1.0%of $1,073+1.0%of 51,073+1.0%of
' value value value
$250,000.01 to$1,000,000.00 $3,573+0.8%of $3,573+0.8%of $3,573+0.89'0 of
value value value
$1,000,0OO.Olandup $11,573+0.45% $11,573+0.45�0 $11,573+0.45�
of value of value of value
(iii) Temporery Electrical Services $45.00 560 00 560 00
(iv) Miscellaneous Electrical Fees
(1)Job Trailers 545.00 $60.00 560.00
(2)Signs per each $45.00 560.00 560.00
lTf 5�'rtltXTY-l��T...�:i���_�,.�.'.�_� 7e�n-vty � �
(3j Mobile Homes 545.00 $60.00 $60.00
(41 Low Voltage Work(e.g.,alarm systems;thermostats;computer, 50%of 509'0 of SO%of
data,or phone lines;fiber optics,cable television,etc.) commercial fees commercial fees
Minimum 560.00 Minimum$60.00
Exemption:Residential telephone communication systems,thermostats,security systems,
and cable television installations are exempt from fees
g. Grade and Fill License Fees: fees shall be based on the volume of the excavation and fill.
(i) Grading License
(1) 50 cubic yards or less $10.00 $15.00 $15.00
(2) S1-100 cubic yards Sls.00 Szo.00 Szo.00
(3) 101-1,000 cubic yards
(a) For the first 100 cubic yards 515.00 $20.00 $20.00
(b) For each additional 100 cubic yards $7.00 $9.00 $9.00
or fraction
(4) 1,001-10,000 cubic yards
(a� For the first 1,000 cubic yards $78.00 $101.00 5101.00
(b) For each additional 1,000 cubic yards $6.00 $8.00 $8.00
or fraction
(5) 10,001-100,000 cubic yards
(a) For the first 10,000 cubic yards 5132.00 $173.00 $173.00
(b) For each additional 10,000 cubic yards 527.00 $36.00 $36.00
or fraction
(6) 100,001 or more cubic yards
(a) For the first 100,000 cubic yards $375.00 $497.00 5497.00
(b) For each additional 100,000 cubic yards $15.00 $20.00 $20.00
or fraction
In addition to the license fees,a grading plan check fee and a dreinage plan check fee is charged for all
grading licenses requiring plan review.Before accepting a set of plans and specifications for checking,
the Development Services Division shall collect a pian checking fee.
(ii) Grading Plan Check Fees
(1) 50 cubic yards or less 55.00 $10.00 $10.00
(2) Sl-100 cubic yards Slo.00 Szo.00 Szo.00
(3) 101-1,000 cubic yards 515.00 $30.00 $30.00
�a� i,00i-io,000 cub�c yards Szo.00 Sao.00 S4o.00
(5) For each additionai 10,000 cubic yards $10.00 $20.00 $20.00
(6) For the first 100,000 cubic yards $110.00 $220.00 $220.00
(7) For each additional 10,000 cubic yards 56.00 $8.00 $8.00
9
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City of Renton Fee Schedule �
• � � � � .
(8) For the first 200,000 cubic yards $170.00 $300.00 $300.00
(9) For each additional 10,000 cubic yards $3.00 54.00 54.00
(10) Dreinage plan check fees associated with a grading $50.00 $100.00 $100.00
license:fee pius$1.00 for every 10,000 sq feet of land
area.
(11) Solid Waste Fills: The plan check fee for solid waste 1.5 x plan 1.5 x plan 1.5 x plan
fills shall be one and one-half(1-1/2)times the plan check fee check fee check fee
checking fees listed above.The fee for a grading
license authorizing additional work to that under a
valid license shall be the difference between the fee
paid for the original license a�d the fee shown for
the entire projed.
(12)Annual Licenses of Solid Waste Fills: The fee for 1.5 x plan 1.5 x plan 1.5 x plan
annual licenses for solid waste fills shall be one check fee check fee check fee
and one-half(1-1/2)times the pian checking fees
listed above.The fee for a grading license
authorizing additional work to that under a valid
license shall be the difference between the fee paid
for the original license and the fee shown for the
entire project.Any unused fee may be carried forward
to the next year.If any work is done before the
license is issued,the grading license fee shall be
doubled.
h. House Moving-minimum per hour Inspection Fee: $75.00 $100.00 $100.00
This covers only the Building Section inspection of the
structure prior to move.There is a separate additional
fee charged by the Public Works Department to cover the
actual house move permit.A building permit is also
required in order to site the structure on the new site.
i. Inspection Fee For Condominium Conversions: $100 on lst unit $100 on lst unit $100 on lst unit
/$15 each add'I /$15 each add'I /$15 each add'I
unit unit unit
j. Manufactured/Mobile Home Installation Fees: Includes plan review and inspection fees for the foundation
(electrical,plumbing,mechanical,sewer and water connection fees are in addition to the below amounts).
(i) Within a manufactured home park $100.00 $100.00 $100.00
(ii) Outside of a manufactured home park Building Permit Building Permit Building Permit
Fees Fees fees
k. Mechanical Permit Fees: �
(i) Basic permit fee plus itemized fees below: $45.00 $45.00 $45.00
(1) Heating system(furnace,heat pump, $17.00 $17.00 $17.00
suspended heater,fireplace,wood stove,
etc.). A/C system(air conditioner,chiller or
Air Handling Unit(VAV)including ducts
and vents)
(2) Boiler or Compressor: $17.00 $17.00 $17.00
��� �. ��,���..,� ,�i''�
!3i S�g'e 3, '�1Jit,F,�,�,,iy $17.00 $17.00 $17.00
��� - $30.00 550.�0 S�OOL�
'�-^.�:.e:-Ccmmercial
;t; n:n c ti,,.�.,,.,.,.., ..a�.,-i a �-1�88 � �i�8
�39-r�A�9w2�
4�? �3-Bb �8 �1gg
�-r,ecseaewaF-
� n,� ;n„ -- �i�9� �-:79 �9-3d
10
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City of Renton Fee Schedule
• � � � � .
i (3),".`__r�'i:r`_;�-Commercial Refrigeration system $17.00 $60.00 560.00
Installation or relocation of each: '
{a-) , �89 �88 �-99
(by gvec�9�g9��•.�'- r- ...�-�.`",'"�- sr39-8e Sr39-99 �38-88
�9�,899-8E+�{#
{el , �9-08 Sr48,89 �1889
�
I (�l , , ��}-88 �-98 �9-88
,�mc�
�e} , , �99-88 Sr 9�94i �88-9A
(4) Residential ventilation/exhaust fan $8.00 $8.00 $8.00
{-�-1 _ �.98 �,-��-89 c'�;�^
�,.,,.,-i,,.+,.a; .ti,, ,-,.,�„
(51 Commercial ventilation/exhaust system not $17.00 $17.00 $17.00
a portion of any heating or air conditioning
system authorized by a permit.
(6) Commercial Hood: Installation of each $50.00 $50.00 $50.00
served by a mechanical exhaust,including
the ducts for such hood each
(7� Incinerator: Installation or relocation of each $75.00 $75.00 $75.00
(Sj Appliance or piece of equipment regulated by this $17.00 $17.00 $17.00
code but not classed in other appliance categories,
or for which no other fee is listed in this code
(9i G�ei Gas Piping.�,��^ ^" *^^ �-�2-99 �?�98 S�-'r28&
(a1 Each gas-p�ping system of 1 to 4 outlet� 512 00 512.00 51Z.00
(ol �,��p:s=���;c'�T�c�. _ _ , - $2.50 $2.50 $2.50
e�-Each additionai o�tlet over�,per o�t'et
I. Plumbing Permit Fees:
�i) Base fee for all types of work;plus itemized $45.00 $45.00 $45.00
fees below
(1) Per plumbing fixture(e.g.,sink,shower,toilet, $8.00 $8.00 $8•00
dishwasher,tub,etc.)or set of fixtures on one trap
(2� For meter to house water service $8.00 $8.00 $8.00
(3) Fuel Gas P�pmg:"��^ - ^x, *^^ �?88 �,�-�-99 <,�
(a� Eacn gas piping;ystem of 1 to 4 o�t!zU $12 00 5'2 DO ji2 00
(5i t:....��b..�Y,�,,.`b�3'':�,":,,��.,'.:���� �Z.J� 72.50 �G.S�
^„«��• Each add�tional outiet over 4,per out!et
(4) Per drain for rainwater systems $8.00 $8.00 $8.00
(5) Per lawn sprinkler system,includes backflow $8.00 $8.00 $8.00
prevention
(6) Per fixture for repair or alteretion of drainage or vent $8.00 $8.00 $8.00
piping
(7) Per vacuum breaker or backflow protection device on $8.00 $8.00 $8.00
tanks,vats,etc.
(8) Per interceptor for industrial waste pretreatment $8.00 $8.00 $8.00
(9� Medical Gas Pipmg.
(a) Each gas-piping system of 1 to 5 out!ets - 560 00 560.00
(bl Eacn additional o�tlet over 5,per outizr $5 00 5�00
m. Sign Permit Fees:
(i) Permanent Signs:
(1) Roof,projecting,awning,canopy,marquee, $125.00 $125.00 $125.00
and wall signs
(2) Freestanding ground and pole signs $175.00 $175.00 $175.00
11
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City of Renton Fee Schedule �
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(ii) Temporary and Portable Signs:
(1) Real Estate Diredional Signs,pursuant' $50.00 $50.00 $50.00
to RMC 4-4-100J2,permit valid for a
12-months period
(2) Grend Opening Event Signs,pursuant to $25.00 $50.00 $50.00
RMC 4-4-10016d(i)
(3) Event Signs,pursuant to RMC 4-4-10016d(ii) $15.00 $25.00 $25.00
and(iii)per sign,per promotion
(4)A-freme Signs,pursuant to RMC 4-4-10015 $100.00 $100.00 $100.00
Charge is for the first sign,all
subsequent signs are$50.00
(5) Commercial Property Real Estate Banner $50.00 $50.00 $50.00
each sign permit is valid for 12 months.
(6) Decorative Flags fee is per entrance and $50.00 $50.00 $50.00
valid until flag(s)are removed
(iii) Request for Administrative Modifications of City $100.00 $100.00 $100.00
Center Sign Regulations per RMC 4-4-100H9:
(iv) Work in Advance of Sign Permit Issuance: Where work for which the permit is required by this Title IV
of RMC is started or proceeded with prior to obtaining said permit,the fees above specified shall be
doubled;but the payment of such double fee shall not relieve any persons from complying with the
requirements in the execution of the work nor from any other penalties prescribed herein.
n. s:•,' . o, .T.�.,�,._� .i�_.�T,..,�..,,�.
�''`�=. . r - r-��^n C,���.n
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��+-' , ��9-89 ��9-99 ��9A8
i-�,.» , �-�-AB �-�3 �-08
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n. Miscellaneous Fees:
(i) Replacement Permit Fee:Permit copies for �g.gq s�2gpg �g�g
replacement of lost or mutilated building,
demolition,grading,plumbing,electrical or
mechanical permit will be furnished upon a
payment of a service fee
(ii) Minimum Housing Inspection:
(1)Assessed under the provisions of Section 305.8 �99 $75.00 $75.00
of the International Building Code.Re-inspection
fees shall be 575.00 per hour or the total hourly
cost to the jurisdidion,whichever is greatest.
This cost shall include supervision,overhead,
equipment,hourly wages and fringe benefits
of the employees involved.
(2) WABO-Adult Family Home;Misc building inspection - $100.00 $100.00
(iii) Plan Review Fees for Electrical,Plumbing,or 40%of 40%of 40%of
Mechanical Permits:In addition to the above permit fee permit fee permit fee
permit fees,a plan check fee equai to forty
percent(40%)of the permit fee may be charged
when required by the Building Officiai.
2. Land Use Review Fees
a. Generel Land Use Review
(i) Additional Animals Permit{aaaaaE#ee) $50.00 $50.00 $50.00
(ii) Annexation N/C N/C N/C
(iii) Appeal of Hearing Examiner's Decision, $250.00 $250.00 $250.00
Administrative Decision,or
Environmentai Decision
12
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• �t� ��,��,�.��a��:,b�.�.����ar���.��
� City of Renton Fee Schedule
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(iv) Binding Site Pfan(total fee for both preliminary $1,800.00 $2,500.00 $2,500.00
and final phases)
(v) Code Text Amendment N/C N/C N/C
(vi) Comprehensive Plan Map or Text $1,000.00 $2,500.00 $2,500.00
Amendment(each)
(vii) Conditional Use Permit
(1) HEX �eee-es SZ,soo.00 Sz,soo.oa
(2)Administrative �-09A-9A $1,000.00 51,000.00
(viii) Critical Areas Review Fee: for those projects that 100%of 100%of 100%of
propose impacts to critical areas and will be contract cost contract cost contract cost
billed at the cost of contract biologist's review.'
(ix) Environmentai Impact Statement Cost include the 100%of cost 100%of cost 100%of cost
coordination,review and appeal.Draft and Finalz
(x) Environmental Checklist Review $1,000.00 51,000.00 $1,000.00
(xi) Fence Permit(special) $100.00 $100.00 $100.00
(xii) Grading and Filling Permit(Hearing Examiner) $2,000.00 $2,500.00 $2,500.00
(xiii) Lot Line Adjustment $450.00 $450.00 $450.00
(xiv) Manufactured/Mobile Home Park:
(1)Tentative $500.00 $500.00 $500.00
(2) Preliminary $2,000.00 $2,500.00 $2,500.00
(3) Final $1,000.00 $1,000.00 $1,000.00
(xv) Open Space Classification Request $100.00 $100.00 5100.00
(xvi) Plats:
�1)Short Plat(total fee for both preliminary and $1,400.00 $2,000.00 52,000.00
final phases)
(2) Preliminary $4,000.00 $4,500.00 $4,500.00
(3) Final Plat $1,500.00 $1,500.00 $1,500.00
(xvii) Planned Urban Development: '�
(1) Preliminary Plan $2,000.00 $2,500.00 $2,500.00 ,
(2) Finai Plan $1,000.00 $1,000.00 $1,000.00 j
f;�,y -�...:,� ,r .i o�...,.�.
F�___. .
(�}k=- ��_.._. ^�x-aeMi�rw— �98 �96-8C� ��39
y��,,..,,..,_..,.:,.�_ � �-�8 �8
it:��I Rezone $2,000.00 $2,500.00 $2,500.00
(�!x� Routine Vegetation Management Permit $75.00 $75.00 $75.00
without Critical Areas
ixx) Shopping Cart Plan Review $100.00 $100.00 $100.00
ixx; Shoreline-Related Permits
(1)Shoreline Permit Exemption N/C N/C N/C
(Z)Substantial Development Permit $2,000.00 $2,000.00 $2,000.00 '
(3) Conditional Use Permit $2,000.00 $2,500.00 $2,500.00 �
(4)Variance $2,000.00 $2,500.00 $2,500.00
(xxi;) Site Development Plan(Site Plan or Master Plan
which includes design review fee for projects subject to RMC 4-3-100):
(1) Hearing Examiner Review $2,000.00 $2,500.00 $2,500.00
(2)Administrative Review $1,000.00 $1,500.00 $1,500.00
(3) Modification(minor,administrative) N/C N/C N/C
(4) Modification(major)required new Application Application Application
application and repayment of fee required Fees Fees Fees
(xxiv) Special Permit(Hearing Examiner) $2,000.00 $2,500.00 52,500.00
(�cv) Temporary Use Permits:
(1)Tier 1 $75.00 $75.00 S75.00
(2)Tier 2 Slso.00 Slso.00 Slso.00
(xxvi) Variance(per each variance requested) $1,200.00 $1,200.00 $1,200.00
Administrative or Hearing Examiner
(xxvii) Waiver or Modification of Code $100.00 $150.00 $150.00
Requirements cost is per request
(xxix) Landscape Review Fee $100.00 $100.00 $100.00
(xxx) Zoning Compliance Letter - $400.00 $400.00
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Gty of Renton Fee Schedule
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�Per RMC 4-3-OSOF7,the City may charge and collect fees from any applicant to cover costs incurred by the city
in review of plans,studies,monitoring repprts end other documents related to evaivation af impacts to or
hazards fram criticat areas and subsequent code-required manitaring.
Z When the City is the lead agency far a proposal requiring an Environmentai Impact Statement(EIS)and the
Environmental Review Committee(ERCj determines that the EIS shall be prepared,the Gity may charge and collect a
reasonable fee from any applicant to tover casts incurred by the tity in preparing the EIS.7he ERC shaii advise the
agplicant(s}ot the pro}'ected cpsts for the EIS prior to actual preparetion;the applicant shall post bond ar
otherwise ensure payment of such costs.The ERC may determine that the City will contract directly with a
consultant for preparation of an EIS,or a partion of the EiS,and may bitl such costs and expenses directty to the
appiicant.Such cansuitants shali be selected 6y mutua!agreeme�t of the Gty and appiica�rt after a caii far
proposals.If a proposal is modified so that an E!S is no longer required,the ERC shall refund any fees collected
under this subsection which remain after incurred casts are paid.The City may collect a reasonable fee from an
eppiicant to cover the cost of ineeting the public notice requirements of this Titte reiating to the appticanYs
propasaL The Gty shaii nat toilect a fee for performing its duties as a consutted a$ency.The City may charge any
person fpr capies of any document prepared under this Title,and for mailing the document,in a manner provided
by chapter 42.17 RCW.
b. Exception for Projects Vested in the County:For those projects that have vested to a land use permit under
the development regulations of King Caunty,the King County Land Use Review Fee Schedule shall apply,and
is hereby adopted by reference.A copy of that fee schedule has been fited with the City tlerk and is
available at tne City Cierk's office for pubiic review.
3. Public Works Fees
a. Franchise Permit fees:
Uniess atherwise specified in a franchise agreement,the fee shali�e due and payable at or prinr ta the
time of construction permit issuance.If a franchise agreement does not specify the fee amount,the generic
fee,as identified in the following table,shali be collected.A bond as stipulated in RMC 9-10-5,
Street Excavation 8ond,is atso required.
(i) Small work,including trenching less than 60 $350.00 $35Q.00 $350.00
linear feet or installatian of 6 or Iess utility poles
{ii} AII ather work permit fee ptus$60.00 per $350.00 $350.4d $350A0
overtime hour of inspection.
b. i.atecomers'Agreement Application Fees:
The pracessing fee is due at the time of application.The administration and collection fee is deducted
from each individual latecomer fee payment and the bafance forwarded to the hoider of the latecomer's
agreement pursuant to RMC 9-S,Tender of Fee.
(i) Processing fee(Nanrefundable}if amount covered $SOd.dO $504.00 55QO.OQ
by latecomers'is$20,000.00 or Iess
(if} Processing fee(Nonrefunda6le�if amount $1,000.00 $1,00(l.�0 $1,Oo�.O�
covered by latecomers'is 6etween 52Q,000.00
and$IOO,d00.d0
(iii) Processing fee{Nonrefundabie)if amount $2,000.04 $2,Q00.44 $2,OOQAO
covered by latecomers'is greater than$100,000.00
(iv) Latecomers'Agreement—Administratian and 15�0 of total 159'0 of total 15%of tatal
collection fee if amount cavered by Iatecomers'
�s Sao,oaa.00 o��es5
{va Latecomers'Agreement—Administratian and 109'a of total 10%of total 109�of total
collection fee if amount cavered by latecomers'is
between$20,000.00 and$100,000.00
(vi} lstecamers'Agreement—Administration and 5%af totai 5%of total 59'0 of tatai
collection fee if amount covered by latecomers'
is greater than S1Q0,000.00
(vsi} 5egregation processing fee,if applicable $750.Od $750.00 $750.00
c. System Development Charge Tables:
(i) Water and Wastewater System Development Charges:
{Sj 5/8 x 3J4 inch
{a) Water service fee $2,8fl9.OQ $3,094.40 $3,245.00
(b) Fire service fee a'h $365.00 5402.00 $422.00
(c) Wastewaterfee $2,033.00 $2,135.OQ 52,242.00
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� City of Renton Fee Schedule
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(2) 1 inch
' (a) Water service fee $2,809.00 $3,090.00 $3,245.00
(b) Fire service fee a'b $365.00 $402.00 $422.00
(c) Wastewater fee $2,033.00 $2,135.00 $2,242.00
(3) 1-1/2inch
(a) Water service fee $14,045.00 $15,450.00 $16,225.00
(b) Fire service fee a'b $1,826.00 $2,010.00 $2,110.00
(c) Wastewater fee $10,165.00 $10,675.00 $11,210.00
(4) 2 inch
(a) Water service fee $22,472.00 $24,720.00 $25,960.00
(b) Fire service fee a'b $2,921.00 $3,216.00 $3,376.00
(c) Wastewaterfee $16,264.00 $17,080.00 $17,936.00
(5) 3 inch
(a) Water service fee $44,944.00 $49,440.00 $51,920.00
(b) Fire service fee a'b $5,843.00 $6,432.00 $6,752.00
(c) Wastewaterfee $32,528.00 $34,160.00 $35,872.00
(6) 4 inch
(a) Water service fee $70,225.00 $77,250.00 $81,125.00
(b) Fire service fee a'b $9,129.00 $10,050.00 $10,550.00
(c) Wastewater fee $50,825.00 553,375.00 $56,050.00
(7) 6 inch
(a) Water service fee $140,450.00 $154,500.00 $162,250.00
(b) Fire service fee a'' $18,259.00 520,100.00 $21,100.00
(c) Wastewaterfee $101,650.00 $106,750.00 $112,100.00
(8) 8 inch
(a) Water service fee $224,720.00 $247,200.00 $259,600.00
(b) Fire service fee a'b $29,214.00 $32,160.00 $33,760.00
(c) Wastewater fee $162,640.00 $170,800.00 5179,360.00
a Based upon the size of the fire service(NOT detector bypass meter)
°Unless a separate fire service is provided,the system development charge(s)shail be based upon the size
of the meter installed and a separate fire service fee will not be charged.
(ii) Storm Water System Development Charges:
(1) New single family residence(inciuding $1,228.00 $1,350.00 $1,485.00
mobile/manufactured homes)
(2) Addition to existing single family residence greater than $0.491 $0.540 $0.594
S00 square feet(including mobile/manufactured homes) per sq foot per sq foot per sq foot
Fee not to exceed$1,012.00 I
(3) All other uses charge per square foot of new impervious $0.491 $0.540 50.594
surface,but not less than$1,012.00 per sq foot per sq foot per sq foot
d. Administrative Fees for SDC Segregation Request: The applicant shall pay the City's administretive costs for
the preparation,processing and recording of the partial payment of the fee(s�.At the time of appiication for
special assessment district,and/or latecomers charge partial payment the applicant shall pay the
administrative fee of$750.00 for each segregation.If the same segregation is used for more than one
utilit�/s special assessment district,and/or latecomers charge,then oniy one administretive fee is
collected.
e. Public Works Construction Permit Fees: The following public works construction permit fees,utility permit
fees,and miscellaneous charges are payable at or prior to the time of construction permit issuance.
(i) Water Construction Permit Fees:
(1)Water meter tests for 3/4"to 2"meter $50.00 $50.00 $50.00
(a) Water meter tests on meters 2"or larger 560 deposit+ $60 deposit+ $60 deposit+
' time and time and time and
materials materials materials
(b) Open and close fire hydrants for fire Time and Time and Time and
flow tests conducted by others. materials materials materials
15
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• City of Renton Fee Schedule
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(c) Water service disconnection $250.00 $250.00 $250.00
(cut at main)
(d) Meter resets $95.00 $95.00 $95.00
(e) Repair of damage to service $225.00 $225.00 $225.00
(f) Water main connections $535.00 $535.00 $535.00
(g) Water main cut and cap $1,000.00 $1,000.00 $1,000.00
(h) Water quality/inspection/purity tests $65.00 $65.00 $65.00
(i) Specialty water tests(lead,copper,etc)
Cost of test+$70 Cost of test+$70 Cost of test+$70
processingfee processingfee processingfee
(j) Water turn ons/offs after hours $185.00 $185.00 $185.00
(k) Installation of isolation valve.
$2,000 deposit+ $2,000 deposit+ $2,000 deposit+
time and time and time and
materials materials materials
(I) New water line chlorination fee.Fee $250+$0.15 $250+$0.15 $250+$0.15
pius$0.15 per lineal foot for any per lineal per lineal per lineal
footage after the first two hundred fifty foot foot foot
(250)lineal feet
Time and Time and Time and
(m) Miscellaneous water installation fees. materials materials materials
(n) Service size reductions $50.00 $50.00 $50.00
(o) Installation fees for ring and cover $200.00 $200.00 $200.00
castings
(2) Water meter installation fees-City instailed:The following fees are payable at the time of
application for water meter installation(s).
(a) 3/4"meter installed by City within $3,075.00 $3,075.00 $3,075.00
City limits.Installation of stub
service and meter.
(i) 3/4"meter drop in only $400.00 $400.00 $400.00
(b) 3/4"meter installed by City outside City $3,310.00 $3,310.00 $3,310.00
limits.Installation of stub service
and meter.
(i) 3/4"meter drop in only $400.00 $400.00 $400.00
(c) 1"meter installed by the City. $3,310.00 $3,310.00 $3,310.00
Installation of stub service and meter
(i) 1"meter drop in only $460.00 $460.00 $460.00
(d) 1-1/2"meter installed by the City. $5,330.00 $5,330.00 $5,330.00
Installation of stub service and meter.
(i) 1-1/2"meter drop in only $750.00 $750.00 $750.00
(e) 2"meter installed by the City. $5,660.00 $5,660.00 $5,660.00
Installation of stub service and meter.
(i) 2"meter drop in only $950.00 $950.00 $950.00
(3)Water meter processing fees-Applicant installed:for meters larger than 2",
the applicant must provide materials and installs.
The City charges a$220.00 processing fee at the time of ineter application.
(4) Hydrant Meter fees:The following fees are payable at the time of application for a hydrant meter:
(a) Hydrant meter permit fee $50.00 $50.00 550.00
(b) Deposits:
(i) 3/4"meter and backflow $300.00 $300.00 $300.00
prevention assembiy.
(ii) 3"meter and backflow $800.00 $800.00 $800.00
prevention assembly.
(iii) Deposit processing charge, $25.00 $25.00 $Z5.00
nonrefundable.
(c) Cost of water per ccf. $3.70 53.70 $3.70
(d) Meter rental begins on day of pickup.
(i) 3/4"meter and backflow $11.66 $11.66 $11.66
prevention assembly.Per month.
(ii) 3"meter and backflow $143.67 $143.67 $143.67
prevention assembly.Per month.
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� City of Renton Fee Schedule I�
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(ii) Wastewater and surface water construction permit Fees:
(1) Residential:
(a) Wastewater permit fee $200.00 5250.00 $250.00
(b) Surface water permit fee $200.00 $250.00 5250.00
(2) Commercial:
(a) Wastewater permit fee $250.00 $300.00 $300.00
(b) Surface water permit fee $250.00 $300.00 $300.00
(3) Industrial:
(a) Wastewater permit fee 5300.00 $300.00 $300.00
(b) Surface water permit fee $300.00 $300.00 $300.00
(4) Repair of any of the above
(a) Wastewater permit fee 5150.00 5200.00 Sz00.00
(b) Surface water permit fee $150.00 $200.00 $200.00
, (S) Cut and cap/Demolition permit
(a) Wastewater permit fee $200.00 $250.00 $250.00
(b) Surface water permit fee $200.00 $250.00 $250.00
(6) Ground water discharge(temporary J�I{E ?l�E ?l{E
connection to wastewater system for
one-time discharge of contaminated ground
water to 50,000 gallons)
(7) Ground water discharge(temporary $300.00 $300.00 $300.00
connection to wastewater system for plus King plus King plus King
discharge of contaminated ground water County County County
over 50,000 gallons)Rate plus billed for sewer rate on sewer rate on sewer rate on
current Renton and King County sewer rete discharged discharged discharged
on discharged amou�t(meter provided by amount amount amount
property owner)
(iii) Work in right-of-way-construction permit:Utility and street/sidewalk improvements:A bond is required,
as stipulated in RMC 9-10-5,Street Excavation Bond.
(1) Less than 35 feet in length $100.00 $100.00 5100.00
(2) 35 to 100 feet in length $125.00 $125.00 $125.00
(3)Greater than S00 feet in length $150.00 $150.00 $150.00
(4) Wastewater or storm water service $150.00 $150.00 $150.00
(5) King County ROW Permits/Inspections
(a) Service Installation Only - $600.00 $600.00
(b) Utility Extension per 100'of Length(Min 200'Length) - $300.00 $300.00
Exception:No permit fee shall be charged for individual homeowners for work in street rights-of-way
for street tree or parking strip irrigation systems.
(iv) Street light system fee:All new installations of street lighting facilities shall incur a fee of$500.00 per
connection to the power system,payable at or prior to the time of construction permit issuance.
f. Public works plan review and inspection fees:All developers,municipal or quasi-municipal entities,or utility
corporetions or companies,except those specifically exempted,shall pay fees under this Section.Exempted
entities include City-franchised cable N,cable modem,naturel gas,telecommunications,and electricai power.
Haif of this fee must be paid upon application and the remainder when the permit(s)is issued.There are
additional construction permit fees which are also payable upon issuance.The fee will be based upon
percentages of the estimated cost of improvements using the following formula.
(i) Street and utility plan review and inspection fees;estimated construction cost:The applicant must
submit separate,itemized cost estimates for each item of improvement subject to the approval by the
Public Works Plan Review Section.
(1) $150,000.00 or 1e55 6�0 of cosY 6%of Cost 69�of Cost
(2) Over$150,000.00 but less than$300,000.00. $9,000+59'0 over $9,000+5%over $9,000+5%over
Slso,000 Slso,000 Slso,000
(3) $300,000.00 and over. $16,500+4% $16,500+49�0 516,500+4%
over$300,000 over 5300,000 over$300,000
(ii) Standard or minor dreinage adjustment review - $550.00 $550.00
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City of Renton Fee Schedule
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Construction cost,also known as the Engineers Estimate or the Contrectors Bid,shall mean cost estimate for all
project related improvements outside of the building envelopes,including,but not limited to,all costs required to
construct the following:paved parking lots,private sidewalks or walkways;private and public storm water
management facilities;temporary erosion and sedimentation control facilities;water quality facilities;public and
private streets;public and private sanitary sewers;public water main improvements;required off-site street,bike
and pedestrian improvements;street lighting improvements;required landscaping and street tree improvements;
and site grading and mobilization costs.
g. Release of easement fees:The imposition,collection,payment and other specifics concerning this charge are
detailed in chapter 9-1 RMC,Easements.
(i) Filing fee,payable at the time of application $250.00 $250.00 $250.00
(ii) Processing fee(paid upon Council approval of $250.00 $250.00 $250.00
release of easement)
h. Right-of—Way use permit fees&Revocable permits for the Use of Excess Public Right-of way:These fees are
payable at the time of appiication.The imposition,collection,payment and other specifics concerning this charge
are detailed in chapter 9-2 RMC,Excess Right-of Way Use.
(i) Single family and two family uses annually,fee $10.00+LETl $10.00+LETl $10.00+LETl
plus leasehold excise taxl if applicable
(ii) All uses without public benefit fee is a per month 0.5%x ValueZ 0.5%x Valuez 0.5%x ValueZ
charge based on property valueZ of land to be LETI LETl LETi
utilized,plus leasehold excise taxl,if applicable.
Payable yearly in advance
(iii) Uses with public benefit fee is a per year of 0.5%x ValueZ 0.5%x ValueZ 0.5%x Valuez
assessed value of land adjoining the property, LET' LETI LETl
plus leasehold excise taxl,if applicable.In no
case less than$10.00.Payable yearly in advance.
(iv) Insurence Required: Public Liability and property damage insurance is also required pursuant to
RMC 9-2-56,Minimum Permit Requirements for Excess Right-of-Way Use.
(v) Exception for Public Agencies:a no-fee permit may be issued only when the applicant is a public agency
and when the proposed use of the right-of-way provides a direct service to the public(e.g.,Metro
applications for right-of-way for bus shelters).
lThere is hereby levied and shall be coilected a leasehold excise tax on that act or privilege of occupying or using
public owned real or personal property through a leasehold interest at the rate established by the
State of Washington
ZRight-of-way value shall be based on the assessed value of the land adjoining the property as established by
the King County Assessor
i. Street and Alley vacation Fees:The imposition,collection,payment and other specifics concerning this charge
are detailed in chapter 9-14 RMC,Vacations.
(i) Filing fee,payable at the time of application $500.00 $500.00 $500.00
(ii) Processing and completion fee,payable upon Council approval of the vacation and upon administretive
determination of appreised value of vacated right-of-way:
Appraised Value of Vacated right-of-way:
(1) Less than S25,000 S�so.00 5�so.00 S�so.00
(z► SzS,000 co S�s,000 Sl,zso.00 S1,Zso.00 Sl,zso.oa
(3) Over$75,00o Sz,000.00 Sz,000.00 Sz,000.00
j. Temporary co�nections to a City utility system may be granted for a one-time,temporary,short-term use of a
portion of the property for a period not to exceed three(3)consecutive years.
(i) Storm Water Fee;Annual fee equal to ten percent(10%)of the current system development charge
applicable to that portion of the property.*
(ii) Wastewater Fee;Annual fee equal to ten percent(109'0)of the current system development charge
applicable to the size of the temporary domestic water meter(s).'
(iii) Water Fee;Annual fee equal to ten percent�109�0)of the current system development charge
applicable to the size of the temporary water meter(s).'
18
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• � y
City of Renton Fee Schedule
• � � � � .
'Said fee shall be paid annually(non-prorated),and shall be nonrefundable,nontransferable(from one
portion of the property to another)and shall not constitute a credit to the system development charge due at
the time of permanent use of the utility system.The application for temporary connection shall consist of a
detailed plan and a boundary line of the proposed development service area for use in the fee determination.
k. Water or Sewer-Redevelopment:
Credit for existing water or sewer service:Any parcel that currently has water and or sewer service
is eligibie for a proreted system development charge.
(i) Fee(s)based upon meter�s)proposed for final project minus fee(s)based upon meter
existing on site.
4. Fire Department Community Risk Reduction Fees
a. Fire plan review and inspection fees
(i) $0 to$249.99 $30.00 $30.00 $30.00
(ii) $250.00 to$999.99 $30+2%of the $30+2%of the 530+2%of the
cost cost cost
(iii) $1,000.00 to$4,999.99 $50+2%of the $50+29�0 of the $50+2%of the
� cost cost cost
' (iv) $5,000.00 to$49,999.99 $150+1.59�0 of 5150+1.59'0 of $150+1.59�of
the cost the cost the cost
(v) $50,000.00 to$99,999.99 $350+1.29�0 of $350+1.2%of $350+1.2�'a of
the cost the cost the cost
(vi) $100,000.00 and above $800+.75%of $800+.75%of $800+.759�0 of
the cost the cost the cost
' (vii) Construction Re-inspection.Fee is per hour with a 2 hour $75.00 $75.00 $75.00
minimum.The minimum may be assessed if the requested
inspection does not meet the approval of the inspector.
(viii) Violation/Second Re-Inspection after 30-day period(whenever $150.00 5150.00 $150.00
30 days or more have passed since Fire Department
notification of a violation,which required a first
re-inspection,and such violation has not been remedied or
granted an extension)
(ix) Third Re-Inspection/Pre-Citation Foliow-Up Inspection when $250.00 $250.00 $250.00
re-inspections are required beyond the first and second
re-inspections
(x) Preventable Fire alarm fee:
(1) First,second,and third preventable alarms N/C N/C N/C
(2) Fourth and fifth preventable alarms in a calendar year, $70.00 $70.00 $70.00
fee is per each alarm.
(3) Sixth preventable alarm and successive preventable $150.00 $150.00 $150.00
alarms in a calendar year,fee is per each alarm.
(xi) Late Payment Penalty $35.00 $35.00 $35.00
b. Fire Permit type:
(i) Operational fire code permit(issued in accordance with $84.00 $84.00 $84.00
Section 105.6 of the IFC)fee is yearly
(ii) Hazardous materials and HPM facilities yearly $150.00 $150.00 $150.00
(iii) Construction permit;20�0 of the above plan review/inspection
fee or minimum of$50.00,whichever is greater
(iv) Replacement for lost permit,per each $35.00 $35.00 $35.00
(v) Hazardous production materials permit(for businesses $150.00 $150.00 $150.00
storing,handling,or using hazardous production materials as
regulated in the fire code)permit is yearly
(vi) Underground tank removal permit(commercial) See Fire plan See Fire plan See Fire plan
review and review and review and
construction construction construction
permit fees permit fees permit fees
19
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E:
City of Renton Fee Schedule
• � � � � .
(vii) Underground tank removai or abandonment-in-place permit $84.00 $84.00 $84.00
(residential)
5. Technology Surcharge Fee
An additional 3%technology surcharge shall be required for all fees included in the following Subsections of Section
DD,Development Fees,of the City of Renton Fee Schedule Brochure:Subsection 1,Building Fees;Subsection 2,Land
Use Review Fees,except for appeals and direct EIS costs;Subsections a,e,f and h of subsection 3,Public Works Fees;
and Subsection a of subsedion 4,Fire Department Community Risk Reduction Fees
6. Impact Fees
a. School Impact Fees:
(i) Issaquah School District
(1) Single family Fee $5,730.00 $4,560.00 TBD
(2) Multi Family,Duplex,&Accessory Dwelling Fee(ADU) N/A $1,458.00 TBD
(ii) Kent School District
(1) Single Family Fee $5,486.00 $5,486.00 TBD
(2) Multi Family,Duplex,&Accessory Dwelling Fee(ADU) $3,378.00 $3,378.00 TBD
(iii) Renton School District
(1) Single Family Fee $5,455.00 $5,541.00 TBD
(2) Multi Family,Duplex,&Accessory Dwelling Fee(ADU) $1,339.00 $1,360.00 TBD
b. Transportation Impact Fees:
(i) Light industrial,per sq foot $1.54 $2.63 $3.69
(ii) Manufacturing,per sq foot $1.09 $1.95 $2.78
(iii) Mini-warehouse,per sq foot $0.40 $0.70 $0.99
(iv) Single family house,per dwelling $1,430.72 $2,214.44 $2,951.17
(v) Apartment,per dwelling&Accessory Dwelling Unit(ADU) $953.25 $1,454.20 $1,923.83
(vi) Condominium&Duplexes per dwelling $789.44 $1,180.84 $1,54631
(vii) Mobile home,per dwelling $786.06 $1,237.40 $1,662.92
(viii) Senior housing-attached,per dwelling $309.65 $352.31 $384.76
(ix) Hotel,per room $1,038.59 $1,512.77 $1,952.79
(x) Motel,per room $783.44 $1,18239 $1,555.62
(xi) Marina,per boat berth $301.77 $394.13 5476.56
(xii) Movie theater,per sq foot $2.16 $4.16 $6.09
(xiii) Health/fitness club,per sq foot $3.86 $5.41 $6.85
(xiv) High school,per sq foot $1.29 $1.67 52.00
(xv) Church,per sq foot $1.00 $1.37 $1.70
(xvi) Hospital,per sq foot $1.80 $2.44 $3.02
(xvii) Nursing home,per bed $278.19 $391.14 $494.92
(xviii) General office,per sq foot $2.20 $3.69 $5.10
(xix) Medical office,per sq foot $4.84 $7.20 $9.39
(xx) Shopping center,per sq foot $3.22 $333 $333
(xxi) Restaurent:sit-down,per sq foot $10.10 $11.00 $11.58
(xxii) Fast food,no drive-up,per sq foot $21.93 $22.65 $22.65
(xxiii) Fast food,with drive-up,per sq foot $26.78 $27.66 $27.66
�xxiv) Gas station,per pump $7,777.11 $8,033.75 $8,033.75
(xxv) Gas station with convenience store,per pump $8,314.34 58,588.71 $8,588.71
(xxvi) Supermarket,per sq foot S8•93 $10.53 $11.83
(xxvii) Convenience market-24 hour,per sq foot $25.98 $26.84 $26.84
(xxviii) Drive-in bank,per sq foot $12.98 $15.33 $17.26
c. Park Impact Fees:
(i) Single family $963.01 $1,441.29 $1,887.94
(ii) Multi-family:2 units,Duplexes,&Accessory Sweiling Unit(ADU) $84834 $1,204.40 $1,532.56
(iii) Multi-family:3 or 4 units $706.95 $1,09435 $1,458.52
(iv) Multi-family:S or more units $649.62 $975.90 $1,280.84
(v) Mobile home $668.73 $1,015.38 $1,340.06
20
` I �
� City of Renton Fee Schedule
• � � � � .
d. Fire Impact Fees:
(i) Residential-singte family(detached dwellings&duplexes) $479.28 $495.10 $495.10
(ii) Residential-multi family&Accessory Dwelling Unit(ADU) $418.42 $463.66 $495.10
(iii) Hotel/motel/resort $0.56 $0.61 $0.65
(iv) Medical care facility $2.14 $3•88 $5.56
(v) Office $0.14 $0.14 50.14
(vi) Medical/dental office $0.63 $0.75 $0.87
(vii) Retail $0.54 $0.58 $0.61
(viii) Leisure facilities $0.79 $1.08 $136
(ix) Restaurant/lounge $0.94 $1.40 $1.84
(x) Industrial/manufacturing $0.08 $0.08 $0.08
(xi) Church/non-profit $0.24 $0.25 $0.25
(xii) Education $0.44 $0.45 $0.45
(xiii) Speciai public facilities $1.42 $2.40 $3.33
"`(i)-(ii)is per unit
'(iii�-(xiii)is per square foot
•
1. Basic Life Support Emergency Medical Services Trensport User Fee
a. Basic Fee �699�6A �69&86 �698,99
b. Per mile char¢e on all transoorts 4-9 � }4
21
I
� _
CITY OF RENTON, WASHINGTON
RESOLUTION N0.
A RESOLUTION OF THE CITY OF RENTON,WASHINGTON,AMENDING THE 2015-16
CITY OF RENTON FEE SCHEDULE.
WHEREAS, on November 23, 2009, the Council adopted Ordinance No. 5509, which
removed many fees from the Renton Municipal Code and consolidated them into a fee
schedule brochure, which has been updated annually; and
WHEREAS, as a part of the City's 2015/2016 biennial budget, the 2015-16 City of Renton
Fee Schedule was adopted by Resolution No. 4232 on November 3, 2014; and
WHEREAS, it is necessary to amend the 2015-16 City of Renton Fee Schedule;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The amended 2015-16 City of Renton Fee Schedule brochure, attached
hereto, is hereby adopted by reference. A copy of the fee brochure is at all times filed with the
City Clerk.
PASSED BY THE CITY COUNCIL this day of , 2015.
lason A. Seth, City Clerk
1
�
� RESOLUTION NO.
APPROVED BY THE MAYOR this day of , 2015.
Denis Law, Mayor
Approved as to form:
, Lawrence J. Warren, City Attorney
RES:1664:3/5/15:scr
2
�I
�
.
.
t �
CITY OF RENTON COUNCIL AGENDA BILL 7� G .
Subject/Titie: Meeting:
Refunding 2006 LTGO Bonds REGULAR COUNCIL - 23 Mar 2015
Exhibits: Submitting Data: Dept/Div/Board:
A. Issue Paper Administrative Services
B. Preliminary Refunding Saving (as of 3/6/15)
C. Ordinance - LTGO Refunding Bonds 2015 Staff Contact:
Iwen Wang, ASD Administrator, x-6858
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ � City Share Total Project: $
� SUMMARY OF ACTION:
The proposed refinancing plan and adoption of the ordinance witl authorize the issuance up to $14
million in new bonds, for a true interest cost of approximately 2.59% including underwriter's discount
and issue cost (or 2.34%a without), which will replace approximately$12.4 million of existing 2006 LTGO
bonds, maturing between 2017 through 2028 carrying an average interest rate of 5.06%, with a net
' present value saving of$1.46 million or 11.8%of the refunded debt.
STAFF RECOMMENDATION:
Approve the proposed refinancing plan and adopt the ordinance authorizing the issuance of up to $14
million in new bonds to refund up to $12.4 million in existing bonds outstanding.
.
' Administrative Services Department � o �Ty�f ��`
M E M O R A N D U M ���0� �
' DATE: March 11, 2015
T0: Don Persson, Council President
Members of the Renton City Council
VIA: Denis Law, Mayor
FROM: Iwen Wang,Administrative Services
SUBIECT: Refinancing 2006 LTGO Bonds
ISSUE
Should the City refinance the 2006 Limited Tax General Obligation (LTGO) Bonds?
RECOMMENDATION
Staff recommends approval of the proposed refinancing plan and adoption of the ordinance
authorizing the issuance up to $14 million in new bonds, for a true interest cost of
approximately 2.59% including underwriter's discount and issue cost (or 2.34% without), which
will replace approximately $12.4 million of existing 2006 LTGO bonds, maturing between 2017
� through 2028 carrying an average interest rate of 5.06%, with a net present value (NPV) saving
of$1.46 million or 11.8%of the refunded debt.
BACKGROUND
The City issued $17.98 million of Limited Tax General Obligation Bonds (LTGO) in 2006 to
finance street improvements to facilitate the development of the Landing area; and to provide
funding for segment 1 of the Strander Boulevard improvement project.
The 2006 bond issue currently has a balance of $13.85 million in principal, of which $1.45
million are due in 2015 and 2016 and cannot be redeemed until they are due; the remaining
$12.4 can be redeemed on or after December 1, 2016 (the call date) at face value. Therefore
the new bonds will be placed in escrow between the issue date until the call date, to pay for the
interim interest expenses associated with the refunded bonds and then make the final principal
payment on the call date. During this "escrow period" the interest cost on the new bonds will
be higher than the interest earning on escrow balance, result in a negative arbitrage expense of
$369,178, which is included the new bond issue.
The proposed new issue size will be approximately $13.69 million ($12.54 million in principal
amount plus $1.15 million in issuance premium). To get the best overall savings, it will split the
bonds into $10 million in Bank-Qualified (BQ) tax exempt bonds; and $3.69 million in taxable
bonds. This option will generate a NPV saving of$1.46 million or 11.79%debt service saving.
r
J
Don Persson,Council President
Members of the Renton City Council
Page 2 of 2
March 13,2015
The higher demand in BQ tax exempt bonds, allows it to enjoy lower borrowing rates. But IRS
limits the amount of BQ bonds to small issuers who expect to issue less than $10 million,
including any issue premium, in all tax exempt bonds in a year. Therefore to fully refund the
$12.4 million will require us to issue the portion that over the $10 million in taxable bonds. In
comparison, the combination of BQ-tax exempt bonds and taxable bonds will generate about
0.5% or $70,000 more in savings than issuing Non-BQ tax exempt bounds for the entire
amount.
Partia/Refundinp A/ternative:
Depends on the market condition at the time of bond pricing, staff is also considering an option
of"partial refunding" that is to issue up to the $10 million BQ bonds ($8.85 million principal and
$1.15 million in issue premium) and refund approximately $9 million of 2006 bonds maturing
between 2020 through 2028. This will allow the city to generate NPV saving of $1.35 million,
for a saving of 14.9%of the refunded debts.
Under this scenario, we will not refinance the remaining $3.4 million at this time. These bonds,
maturing between 2017 through 2020 with an average interest rate of 5% can be finance when
due either internally, or by issuing short term bonds. This will reduce the NPV savings by$110k.
But because the saving is only 3.3% of the associated debt service, the impact on the
percentage saving for the remaining issue is actually positive.
The attached ordinance authorizes staff to proceed with refunding up to the full amount. It will
also allow the flexibility for staff to pursue a partial refunding based on the market condition.
Staff will report back to Council of the terms of the final transaction upon closing.
Attachment A:Historical Municipal Market Index
Attachment B:Preliminary Refunding Estimate
Attachment C:Ordinance
1
� Don Persson,Council President
Members of the Renton City Council
Page 3 of 2
March 13,2015
Attachment A:
Historical Municipal Market Index (AA2/AA Rated LTGO)
Gcner.�l Obliganon Bond Stt�er IndeF Histor}
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,
DISCLAIMER
City of Renton
Limited Tac General Obligation Refunding Bonds,2015A(Ta.�cable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Piper Jaffray is providing the infortnation contained herein for discussion purposes only in anticipation of being engaged to serve as underwriter or
placement agent on a future transaction and not as a financial advisor or municipal advisor. [n providing the information contained herein,Piper
Jaffray is not recommending an action to you and the information provided herein is not intended to be and should not be construed as a'
recommendation'or'advice'within the meaning of Section 15B of the Securities Exchange Act of 1934. Piper Jaffray is not acting as an advisor to
you and does not owe a fiduciary dut}�pursuant to Section i 5B of the Exchange Act or under any state law to you with respect to the information
and material contained in this communication.As an underwriter or placement agent,Piper Jaffray's primary role is to purchase or arrange for the
placement of securities with a view to distribution in an arm's-length commercial transaction,is acting for its own interests and has financial and
other interests that differ from your interests. You should discuss any information and material contained in this communication with any and all
internal or external advisors and experts that you deem appropriate before acting on this information or material.
The information contained herein may include hypothetical interest rates or interest rate savings for a potential refunding. Interest rates used herein
take into consideration conditions in today's market and other factual information such as credit rating,geographic location and market sector.
Interest rates described herein should not be viewed as rates that Piper Jaffray expects to achieve for you should we be selected to act as your
underwriter or placement agent.Information about interest rates and terms for SLGs is based on current publically available information and treasury
or agency rates for open-market escrows are based on current market interest rates for these types of credits and should not be seen as costs or rates
that Piper Jaffray could achie�e for you should we be selected to act as your underwriter or placement agent.More particularized information and
analysis may be provided after you ha�e engaged Piper Jaffray as an underwriter or placement agent or under certain other exceptions as describe in
the Section 15B of the Exchange Act.
Mar 6,2015 2:02 pm Prepazed by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06I,TG0) Page 1
.
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/- �'� ation Refu,M`N�RY N Y�e1d 313 45 �
_��'"� era1�n��� PRF�' ��ad tin�,e°�y 99,522.0 3 1,35� �
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gec�es �b��ga�ion Refund�n�8� ,— f_�
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\
SUMMARY OF REFUND[NG RESULTS
City of Renton
Limited TaY General Obligation Refunding Bonds,2015A(Taxable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Dated Date OS/13/2015
Delivery Date OS/13/2015
Arbitrage yield 2.341798%
Escrow yield 0.463942%
Value ofNegative Arbitrage 369,17834
Bond Par Amount 12,540,000.00
True[nterest Cost 2.542392%
Net Interest Cost 2.703159%
All-In TIC 2.59d34�%
Average Coupon 3,7�}9.}7(,%
Average Life $.Zpj
Par amount of refunded bonds 12,400,000.00
Average coupon of refunded bonds 5.062793%
Average life of refunded bonds 8.637
PV of prior debt to OS/l3/2015 a,2341798% 15.270,025.98
Net PV Savings 1,462,337.02
Percentage savings of refunded bonds 11.793040%
Percentage savings of refunding bonds 1 1.661380%
Mar 6.2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\ciry\RENTON:R06LTG0) Page 3
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SUMMARY OF REFUNDING RESULTS
City of Renton
Limited Tar General Obligation Refunding Bonds,2015A(Tarable)
PRELIMINARY NUMBERS
Dated Date OS/13/2015
Delivery Date OS/13/2015
Arbitrage yield 2.341798%
Escro�v yield 0.464031%
Value of Negative Arbitrage 99,522.01
Bond Par Amount 3,695,000.00
True Interest Cost 2.235809%
Net Interest Cost 2.233524%
All-In TIC 2352564%
Average Coupon 2.067298°/a
Average Life 3.610
Par amount of refunded bonds 3,345,000.00
Average coupon of refunded bonds 5.000000%
Average life of refunded bonds 4.1 l2
PV of prior debt to OS/13/2015 ra�'2.341798% 3,765,697.99
Net PV Savings 110,023.57
Percentage savings of refunded bonds 3.289195%
Percentage savings of refunding bonds 2.977634%
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 4
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SUMMARY OF REFUNDING RESULTS
City of Renton
Limited Tar General Obligation Refunding Bonds,2015B(BQ)
PRELIMINARY NUMBERS
Dated Date OS/13/2015
Delivery Date OS/13/2015
Arbitrage yield 2.34U98%
Escrow y ield 0.463910°/a
Value of Negative Arbitrage 269,656.33
Bond Par Amount 8,845,000.00
True Interest Cost 2.588356°/a
Net Interest Cost 2J73101%
All-In T[C 2.630630%
Average Coupon 4.000000%
Average Life 10.12�
Par amount of refunded bonds 9,055,000.00
Average coupon of refunded bonds 5.072046%
Average life of refunded bonds 10.308
PV of prior debt to OS/li/2015 c 2.341798% 1 1,50d,327.98
Net PV Savings 1,352,313.45
Percentage savings of refunded bonds 14.934�339%
Percentage savings of refunding bonds 15.289016%
Mar 6,201� 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 5
__ --- •
SAVINGS
City of Renton
Limited Tax General Obligation Refunding Bonds,2015A(Ta�cable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Present Value
Prior Refunding Annual to OS/13/2015
Date Debt Service Debt Service Savings Savings (ci 2.3417984%
06/O1/2015 313,918.75 - 313,918.75 - 313,553.53
12/01/2015 313,918.75 556,287.68 -242,368.93 71,549.82 -239,285.17
06/O1/2016 313,918.75 209,660.28 104,258.47 - 101,740.66
12/0 U2016 313,918.75 294,660.28 19,258.47 123,516.94 18,575.88
06/01/2017 313,918.75 209,362.78 104,555.97 - 99,682.94
l2/O1/2017 1,088,918.75 1,069,362.78 19,5�5.97 124,11 L94 18,428.74
06/01/2018 294,5�3.75 203,691.08 90,852.67 - 84,624.96
12/O1/2018 1,109,543.75 1,073,691.08 35,852.67 126,705.34 33,008.57
06/O1/2019 274,168.75 195,717.53 78,451.22 - 71,391.95
l2/O1/2019 1,129,168.75 1,080,717.53 48,451.22 126,902.44 43,581.15
06/O1/2020 252,793.75 185,579.85 67,213.90 - 59,758.19
12/O1/2020 1,152,793J5 1,095.579.85 57,213.90 12�1,427.80 50,278.73
06/O1/2021 230,293J5 172.100.00 58,193.75 - 50,547.94
12/O1/2021 1,175,293.75 1,107,100.00 68,193.75 126,387.50 58,548.54
06/O1/2022 206,668.75 153,400.00 53,268.75 - 45,205.20
12/Ol/2022 1,206,668.7� 1,133,400.00 73,268.75 126.537.50 61,458.09
06/01/2023 180,418.75 133,800.00 46,618.75 - 38,651.41 �
12/Ol/2023 1,220,418.75 I,138,800.00 81,618.75 128,237.50 66,886.58
06/Ol/2024 153,118.75 113,700.00 39,418.75 - 31,929.81
12/OU2024 1,248,118J5 1,163,700.00 84,418.75 123,837.50 67,589.12
06/O1/2025 124,375.00 92,700.00 31,675.00 - 25,066.80
12lO1/2025 1,279,375.00 1,182,700.00 96,675.00 128,350.00 75,620.72
06/O1/2026 95,500.00 70,900.00 2d,600.00 - 19,O19.81
12/Ol/2026 1,305,500.00 1,205,900.00 99,600.00 124,200.00 76,115.79
06/O1/2027 65,250.00 48,200.00 17,050.00 - 12,879.06
l2/O1/2027 1,340,250.00 1,233.200.00 107,050.00 12d,100.00 79,926.51
06/O1/2028 33.375.00 24,500.00 8,875.00 - 6,Sd9.63
l2/O1/2028 1,368,375.00 1.249,500.00 I18,875.00 127,750.00 86,712.86
18,104.525.00 16,397,910.72 1,706,614.28 1,706,614.28 1,458,048.00
Savines Summarv
PV of savings from cash flow 1,458,048.00
, Plus:Refunding funds on hand 4,289.02
Net PV Savings 1,462,337.02
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 6
-�
SAVINGS
City of Renton
Limited Tax General Obligation Refunding Bonds,2015A(Taxable)
PRELIMINARY NUMBERS
Present Value
Prior Refunding Annual to OS/13/2015
Date Debt Service Debt Service Savings Savings (a� 2.34U984%
06/O1/2015 83,625.00 - 83,625.00 - 83,527.71
l2/01/2015 83,625.00 361.697.68 -278,072.68 -19d,447.68 -274,534.64
06/OU2016 83,625.00 32J60.28 50,864.72 - 49,636.35
12/O1/2016 83,625.00 117,760.28 -34,135.28 16,729.44 -32,925.40
06/O1/2017 83,625.00 32,462.78 51,162.22 - 48,777.71
12/OU2017 858,625.00 892.462.78 -33,837J8 17,324.4� -31,887.34
06/O1/2018 64,250.00 26,791.08 37,458.92 - 34,891.21
12/01/2018 879,250.00 896,791.08 -17,Sd1.08 19,917.8�1 -16,149.59
06/O1/2019 43,875.00 18,817.53 25,057.47 - 22,802.73
12/O1/2019 898,875.00 903,817.53 -4,9�{2.53 20.114.9�1 -4,445.73
06/Ol/2020 22,500.00 8,679.85 13,820.15 - 12.287.15
12/Ol/2020 922,500.00 678,679.85 243,820.15 257,640.30 214,265.54
4,108,000.00 3,970.720.72 137,279.28 137,279.28 106,2d5.69
Savines Summarv
PV of sa�ings from cash flow 106,245.69
Plus:Refunding funds on hand 3.777.88
Net PV Savings 110,023.57
Mar 6.201� 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 7
_ __ __ — .
SAVINGS
City of Renton
Limited Tax General Obligation Refunding Bonds,2015B(BQ)
PRELIMINARY NUMBERS
Present Value
Prior Refunding Annual to OS/13/2015
Date Debt Service Debt Service Savings Savings (a� 2.3417984%
06/O1/2015 230,293.75 - 230,293.75 - 230,025.82
12/Ol/2015 230,293.75 194,590.00 35,703J5 265,997.50 35,249.48
06/O1/2016 230,293.75 176,900.00 53,393J5 - 52,104.31
12/01/2016 230,293.75 176,900.00 53,393.75 106,787.50 51,501.28
06/01/2017 230,293.75 176,900.00 53,393.75 - 50,905.23
12/Ol/2017 230,293.75 176,900.00 53,393.75 106,787.50 50,316.08
06/OU2018 230,293.75 176,900.00 53,393.7� - 49,733.75
12/Ol/2018 230,293.75 176,900.00 53,393.75 106,787.50 49,158.16
06/01/2019 230,293.75 U6,900.00 53,393.75 - 48.589.23
12/O1/2019 230,293.75 176,900.00 53,393.75 106,787.50 48,026.88
06/O1/2020 230,293.75 176,900.00 53,393.75 - 47,471.04
, 12/O1/2020 230,293.75 416,900.00 -186,606.25 -133,212.50 -163,986.81
06/O1/2021 230,293.75 172.100.00 58,193.75 - 50,547.94
12/Ol/2021 1,175,293.75 1,107,100.00 68,193.75 126,387.50 58,548.5�3
06/O1/2022 206,668.75 153,400.00 53,268.75 - 45,205.20
l2/01/2022 1,206,668.75 1,133,400.00 73,268.75 126,537.50 61,458.09
06/O1/2023 180,418.75 133,800.00 46,6t8.75 - 38,651.41
12/01/2023 1,220,418.75 1,138,800.00 81,618.75 128,237.50 66,886.58
' 06/O1/2024 153,1I8J5 113,700.00 39,418.75 - 31,929.81
12/01/202d 1,248.118.75 1.163,700.00 84,418.75 123,837.50 67,589.12
06/O1/2025 124,375.00 92,700.00 31,675.00 - 25,066.80
12/01/2025 1,279,375.00 1,182,700.00 96,675.00 128.350.00 75,620J2
06/01/2026 95,500.00 70,900.00 24,600.00 - 19,019.81
12/O1/2026 1.305,500.00 1,205,900.00 99,600.00 124,200.00 76,1I5J9
06/O1/2027 65,250.00 48,200.00 17,0�0.00 - 12,879.06
12/O1/2027 1,340,250.00 1,233,200.00 107,050.00 124,100.00 79,926.51
06/O1/2028 33,375.00 24,500.00 8.875.00 - 6,Sd9.63
12/01/2028 1,368,375.00 1,249,500.00 118,875.00 127,750.00 86,712.86
13,996,525.00 12,427,190.00 1,569,335.00 1.569,335.00 1,351,802.31
Savin�s Summarv
PV of savings from cash flo�v 1,351,802.31
Plus:Refunding funds on hand S I 1.14
Net PV Savings 1352.313.45
Mar 6.2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 8
SOURCES AND USES OF FUNDS
City of Renton
Limited TaK General Obligation Refunding Bonds,2015A(Tarable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Dated Date 05/13/2015
Delivery Date OS/13/2015
Limited Tax Limited Ta�
General General
Obligation Obligation
Refunding Refunding
Bonds,2015A Bonds,2015B
Sources: (Ta.rable) (BQ) Total
Bond Proceeds:
Par Amount 3,695,000.00 8,8d5,000.00 12.540,000.00
Premium - 1,151,816.45 1,151,8(6.45
3.695,000.00 9,996,816.45 13,691,816.45
Limited Tax Limited Tar
General General
Obligation Obligation
Refunding Refunding
Bonds,20►SA Bonds,2015B
Uses: (Taxable) (BQ) Total
Refunding Escrow Deposits:
Cash Deposit L27 1.16 2.43
SLGS Purchases 3,654,318.00 9,907,967.00 13,562,285.00
3,654,319.27 9,907,968.16 13,562,287.43
Deli��ery Date Expenses:
Cost of[ssuance Id,732.8� 35,267.15 50,000.00
Unden�riter's Discount 22,170.00 53,070.00 75,240.00
36,902.85 88,337.15 125.240.00
Other Uses of Funds:
Additional Proceeds 3,777.88 511.14 4.289.02
3.695,000.00 9,996,816.45 13,691,816.45
Mar 6.2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 9
.
BOND PRICING
City of Renton
Limited Tar General Obligation Refunding Bonds,2015A(Tarable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
htatunty Yield to Call Call Premium
Bond Component Date Amount Rate Yield Pnce Matunty Date Price (-Discount)
Senal Bonds(Taxable):
I2,O 1 i20I5 325.000 0 3709�0 0 370°�0 l00 000 - - - -
12.-01%2016 85,000 0 700°'0 0 700°o I00 000 - - - -
I2�01%2017 860.000 131990 1319ro 100000 - - - -
l2/OIi2018 870,000 L833"'0 1 833°,0 l00 000 - - - -
12i01i2019 885,000 2 291°/ 2291°ro 100.000 - - - -
12i01/2020 670.000 2 591% 2 59l°'0 100 000 - - - -
3,695,000 -
Senal Bonds(BQ)
I2;O12020 240.000 4 00090 L630"o 1 l2 526 - - - 30.062 40
12rO1r2021 935,000 4 000°6 I.SZO°o I l3 402 - - - 125308 70
ILOIi2022 980,000 4.000°'0 2 O10°'o I I3.873 - - - 135,965 20
12i01-2023 I,005,000 4.000% 2 Id0°ja 1 IJ J61 - - - Id5333 OS
13f01i2024 1.050,000 4.000°0 2 290 io 1 Id 592 - - - 153.216 00
I2/O V2025 I,090,000 4.0009u 2.130°o I 13 923 C 2.491 ro 06i01!2025 100 000 151,760 70
12!0 U2026 l,135,000 4.000% 2.570°o I 12 593 C 2 722 io 06/01/2025 100 000 142,930 55
12/Ol/2027 I,I85,000 4.000!0 2680°'0 111,561 C 2.895"'0 06/O1i2025 100000 I36,99785
13/O UZ028 1.225.000 4 000°0 2 780°'o I 10 632 C 3 037 u 06 O V2025 100 000 1302d2.00
8,8�35,000 I.I51.816 SS
12,5�0,000 1,151.816 35
Dated Date OS/13/20I5
Delicery Date OS%132015
F�rst Coupon l2'01 20I5
Par Amount 12.Sd0.000 00
Premium I.I 5 I.816 45
Production 13 691,816 45 l09 185139°0
Underwnter s D�scount -75,240.00 -0 600000°0
Purchase Pnce 13,616.576 45 l08 585139°'0
Accrued Inrerest -
Net Proceeds 13.616.576 45
Mar 6.2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 10
BOND PRICING
City of Renton
Limited Tae General Obligation Refunding Bonds.2015A(Tarable)
PRELIMINARY NUMBERS
Maturity
Bond Component Date Amount Rate Yield Price
Serial Bonds(Tarable):
12/O1/2015 325,000 0.370% 0.370°ro 100.000
12/Ol/2016 8�,000 0.700% 0.700% 100.000
12/O1/2017 860,000 1.319% 1319% t00.000
12/O1/2018 870,000 1.833% 1.833% 100.000
12/O1/2019 885,000 2.291% 2.291% 100.000
12/O1/2020 670.000 2.591% 2.591% 100.000
3.695,000
Dated Date OS/13/2015
Delivery Date OS/13/2015
First Coupon 12/O 1/201�
Par Amount 3,695.000.00
Original[ssue Discount -
Production 3.695,000.00 100.000000%
Under��riter's Discount -22.170.00 -0.600000%
Purchase Price 3,672,830.00 99.400000%
Accrued[nterest -
Net Proceeds 3,672,830.00
Mar 6.2015 2:02 pm Prepazed by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page i l
_ .
BOND PRICING
City of Renton
Limited Tar General Obligation Refunding Bonds,2015B(BQ)
PRELIMINARY NUMBERS
btatunty Yield to Call Call Prem�um
Bond Component Date Amount Rate Yield Pnce htahuity Date Pnce (-Discount)
Serial Bonds BQ)
l2/01�2020 2d0,000 4 000% 1 630°o I 12 526 - - - 30,062 40
l2/OU2021 935.000 4 000°�0 1 820°'0 113.402 - - - I25,308 70
12'0I-202? 980.000 4 000°'0 2 Ol0°o l 13 874 - - - I35,965 20
12/012023 1,005,000 4 000°'0 2 ld0°o I Id d61 - - - Id5,333 OS
12/0 U2024 I,O50,000 4 000°/ 2190% I 14 592 - - - 153,216 00
IZiO V2025 1.090,000 4 000% 2 430°u 113 923 C 2.491°./0 06/Ol/2025 100 000 151,760 70
12/01!2026 1.135,000 4 000°0 2.570°o I l2 593 C 2J22°./0 06/01/2025 100.000 142.930 55
IZi01/2027 1,185,000 4 000% 2.6809a I I l Sbl C 2 895% 06/01!2025 100 000 136.997 85
l2/01!2028 1,225,000 4 00096 2J809a I l0 632 C 3 037°6 06/01/2025 l00 000 130.2d2 00
8,Sd5.000 I J 51,816 45
Dated Date OS/13;2015
Delivery Date OS/13/2015
First Coupon 12/0 U2015
Par Amount 8,Sd5,000.00
Premium 1.151,816�15
Production 9,996,816 45 113.022232°io
Underwnrer's D�scount -53,070.00 -0 6000004'0
Purchase Pnce 9,943.7d6 d5 1 l2 422232°�0
Accrued Interest -
Net Proceeds 9,9J3,746 d5
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 12
BOND DEBT SERVICE
City of Renton
Limited Tax General Obligation Refunding Bonds,2015A(Taxable)&2015B(BQ)(Ref 06)
' PRELIMINARY NUMBERS
Period Annual
Ending Principal Coupon Interest Debt Service Debt Service
12/Ol/2015 325,000 03'70°/a 231,287.68 556,287.68 556,287.68
06/Ol/2016 - - 209.660.28 209,660.28 -
12/O1/2016 85,000 0.700% 209,660.28 29�3,660.28 50�3,320.56
06/01/2017 - - 209,362.78 209,362.78 -
12/01/2017 860,000 1.319% 209,362.78 1,069,362.78 1,278,725.56
06/O1/2018 - - 203,691.08 203,691.08 -
12/OU2018 870,000 1.833% 203,691.08 1,073,691.08 1,277,382.16
06/O1/2019 - - 195,717.53 195,717.53 -
12/O1/2019 885.000 2.291% 195,7U.53 1.080,717.53 1,276,435.06
06/OU2020 - - 185,579.85 18�,579.85 -
12/O1/2020 910,000 ** % 185,579.85 1,095,579.85 1,281,159.70
06/O1/2021 - - 172.100.00 172,100.00 -
12/O1/2021 935,000 d.000% 172,100.00 1,107,100.00 1,279,200.00
06/O1/2022 - - 153,400.00 153,400.00 -
12/01/2022 980,000 4.000% 153,400.00 1,133,400.00 1,286,800.00
06/Ol/2023 - - 133,800.00 133,800.00 -
12/O1/2023 1,005,000 4.000% 133,800.00 I,138,800.00 1,272,600.00
06/O1/2024 - - 113,700.00 113,700.00 -
l2/Ol/2024 1,050,000 4.000% 113,700.00 1,163,700.00 1,277,400.00
06/Ol/2025 - - 92,700.00 92,700.00 -
12/01/2025 1.090.000 �3.000% 92,700.00 1.182.700.00 1.275,400.00
06/OU2026 - - 70,900.00 70.900.00 -
12/O1/2026 1,135,000 d.000% 70,900.00 1.205,900.00 1,276,800.00
O6/O1/2027 - - 48,200.00 48,200.00 -
12/Ol/2027 1.185,000 4.000°ro 48,200.00 1,233,200.00 1,281,400.00
06/01/2025 - - 24,500.00 24,500.00 -
12/O1/2028 1.225.000 d.000% 2-1,500.00 1,2d9,500.00 1,274.000.00
I2.S�10.000 3,857,910.72 16,397,910.72 16,397.910.72
Mar 6.2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 13
— •
BOND DEBT SERVICE I
City of Renton
Limited Taac General Obligation Refunding Bonds,2015A(TaYable)
PRELIMINARY NUMBERS
Period Annual
Ending Principal Coupon Interest Debt Service Debt Service
12/O1/2015 325,000 0.370% 36,697.68 361,697.68 361,697.68
06/Ol/2016 - - 32,760.28 32,760.28 -
12/O1/2016 85,000 0.700% 32,760.28 117,760.28 150,520.56
06/01/2017 - - 32,462.78 32,462.78 -
12/O1/2017 860,000 1.319°/a 32,462.78 892,462.78 924,925.56
06/01/2018 - - 26,791.08 26.791.08 -
12/O1/2018 870,000 1.83.i% 26,79L08 896,791.08 923,582.16
06/O1/2019 - - 18,817.53 18,817.53 -
12/O1/2019 885,000 2.291% 18,817.53 903,817.53 922.635.06
06/01/2020 - - 8,679.85 8,679.85 -
12/01/2020 670,000 2.591% 8,679.85 678,679.85 687,359.70
3,695,000 275,720.72 3,970,720.72 3,970.720J2
Mar 6.2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\ciry\RENTON:R06LTG0) Page 14
BOND DEBT SERVICE
City of Renton
Limited Tax General Obligation Refunding Bonds,20156(BQ)
PRELIMINARY NUMBERS
Annual
Period Debt Debt
Ending Principal Coupon Interest Service Service
12/01/2015 - - 194,590 194,590 194,590
06/O1/2016 - - 176,900 176,900 -
12/O1/2016 - - 176,900 176,900 353,800
06/O1/2017 - - 176,900 176,900 -
12/O V2017 - - 176,900 176,900 353,800
06/O1/2018 - - 176,900 176,900 -
12/O1/2018 - - 176,900 176,900 353,800
06/O1/2019 - - 176,900 176,900 -
12/0112019 - - 176,900 176,900 353,800
06/O1/2020 - - 176,900 176,900 -
12/O1/2020 240,000 4.000% 176,900 416,900 593,800
06/O1/2021 - - 172,100 I72,100 -
12/O1/2021 935.000 4.000°/a 172,100 1,107,100 1,279,200
06/O1/2022 - - 153,400 153,400 -
12/OU2022 980,000 4.000% IS.i,400 1,133,400 1,286,800
06/01/2023 - - 133,800 133,800 -
12/O1/2023 1,005,000 4.000% 133,800 1,138,800 1,272,600
06/O1/2024 - - 113,700 113,700 -
12/01/202d 1,050,000 4.000% 113,700 1,163,700 (,277,400
06l01/2025 - - 92,700 92.700 -
12/Ol/2025 1,090.000 4.000% 92,700 1,182,700 1,275,400
06/O1/2026 - - 70,900 70.900 -
12/O1/2026 1,t35.000 4.000% 70,900 1,205,900 1,276,800
06/O1/2027 - - 48,200 48,200 -
12/O1/2027 1.185,000 4.000% 48.200 1,233,200 1.281.400
06/O1/2028 - - 24,500 24.500 -
12/O1/2028 1,22�,000 4.000°ro 24,500 1.2�19,500 1,274,000
8.8�5,000 3,582,190 12,427,190 12,427,190
Mar 6.2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\ciry\RENTON:R06LTG0) Page 15
.
BOND SUMMARY STATISTICS
City of Renton
Limited Tax General Obligation Refunding Bonds,2015A(Tacable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Dated Date OS/13/2015
Delivery Date OS/13/2015
Last Maturity 12/01/2028
Arbitrage Yield 2.341798%
True Interest Cost(TIC) 2.542392%
Net Interest Cost(NIC) 2.703159%
All-In TIC 2.594345%
Average Coupon 3.749476%
Average Life(years) 8.205
Duration of Issue(years) 7.176
Par Amount 12,540,000.00
Bond Proceeds 13,691,816.45
Total Interest 3,857,910.72
Net Interest 2,781.334Z7
Total Debt Ser�ice 16,397,910.�2
Ma�cimum Annual Debt Service 1,286,800.00
Average Annual Debt Service 1,210.177.91
Underwriter's Fees(per$1000)
Average Takedown -
Other Fee 6.000000
Total Underwriter's Discount 6.000000
Bid Price 108.585139
Par Average Average
Bond Component Value Price Coupon Life
Serial Bonds(Tarable) 3,695,000.00 100.000 2.067% 3.610
Serial Bonds(BQ) 8,845,000.00 113.022 4.000% 10.125
12.540,000.00 8.205
All-[n Arbitrage
TIC TIC Yield
Par Value 12,5-40,000.00 12.540,000.00 12,540,000.00
+Accrued Interest - - -
+Premium(Discount) 1.151,816.45 1,151,516.45 1.151,816.45
-Underwriter's Discount -75,240.00 -75.240.00
-Cost of Issuance Expense -50,000.00
-Other Amounts - - -
Target Value 13,616,576.45 13.566.576.45 13,691,816.45
Target Date OS/13/2015 OS/13/2015 OS/13/2015
' Yield 2.Sd2.i92% 2.59d345% 2341798%
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 16
BOND SUMMARY STATISTICS
City of Renton
Limited Tar Genera(Obligation Refunding Bonds,2015A(Taxable)
PRELIMINARY NUMBERS
Dated Date OS/13/2015
Delivery Date OS/13/2015
Last Maturity 12/O1/2020
Arbitrage Yield 2.341798%
True Interest Cost(TIC) 2.235809%
Net Interest Cost(NIC) 2.233524%
All-In TIC 2.352564%
Average Coupon 2.067298%
Average Life(years) 3.610
Duration of Issue(y ears) 3.483
Par Amount 3,695,000.00
Bond Proceeds 3,695,000.00
Total Interest 275,720.72
Net Interest 297,890.72
Total Debt Sen ice 3,970,720.72
Ma�cimum Annual Debt Service 92d,925.56
Average Annual Debt Service 715,4�15.17
Undenuriter's Fees(per$1000)
Average Takedo��n -
Other Fee 6.000000
Total Underwriter's Discount 6.000000
Bid Price 99.d00000
Par Average A�erage
Bond Component Value Price Coupon Life
Serial Bonds(Tarable) 3,695,000.00 100.000 2.067% 3.610
3,695,000.00 3.610
All-In Arbitrage
TIC TIC Yield
Par Value 3,695,000.00 3,695,000.00 3.695,000.00
+Accrued[nterest - _ _
+Premium(Discount) - - _
-Underwriter's Discount -22.170.00 -22,170.00
-Cost of Issuance Expense -14,732.85
-Other Amounts - _ _
Target Value 3,672,830.00 3,658,097.15 3,695,000.00
Target Date OS/13/2015 OS/13/2015 OS/13/20I5
Yield 2.235809% 2352564% 2.341798%
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 17
-- .
BOND SUMMARY STATISTICS
City of Renton
Limited Tar General Obligation Refunding Bonds,2015B(BQ)
PRELIMINARY NUMBERS
Dated Date OS/13/2015
Delivery Date OS/13/2015
Last Maturity 12/O1/2028
Arbitrage Yield 2.341798%
True Interest Cost(TIC) 2.588356%
Net Interest Cost(NIC) 2.773101%
All-In TIC 2.630630%
Average Coupon 4.000000%
Average Life(years) 10.125
Duration of Issue(years) 8.517
Par Amount 8,845,000.00
Bond Proceeds 9,996,816.45
Total Interest 3,582,190.00
Net Interest 2,483,443.55
Total Debt Service 12,427,190.00
Marimum Annual Debt Service 1,286,800.00
Average Annual Debt Service 917,t35.79
Underwriter's Fees(per$1000)
Average Takedown -
Other Fee 6.000000
Total Underwriter's Discount 6.000000
Bid Price 112.422232
Par Average Average
Bond Component Value Price Coupon Life
Serial Bonds(BQ) 8,84�,000.00 113.022 4.000% 10.125
8,8�45,000.00 10.125
All-In Arbitrage
TIC TIC Yie(d
Par Value 8,845,000.00 8,845.000.00 8,8d�,000.00
+Accrued Interest - - -
, +Premium(Discount) 1,151,816.45 1,151,816.45 1,151,816.45
-Underwriter's Discount -53,070.00 -53,070.00
, -Cost of[ssuance Expense -35,267.15
-Other Amounts - - -
Target Value 9,943,746.45 9,908,479.30 9,996,816.45
Tazget Date OS/13/2015 OS/13/2015 0�/13/2015
Yield 2.588356% 2.6.i06.i0% 2.341795%
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 18
,
PROOF OF ARBITRAGE YIELD
City of Renton
Limited Tax General Obligation Refunding Bonds,2015A(Ta�cable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Present Value
to OS/13/2015
Date Debt Service Total c� 2.34 U984477%
12/OU2015 556,287.68 556,287.68 549,209.79
06/OU2016 209,660.28 209,660.28 204,597.06
12/O1/2016 294,660.28 294,660.28 284,216.45
06/O1/2017 209,362.78 209,362.78 199,605.03
12/O 1/2017 1,069,362.78 1,069,362.78 1,007,723.65
06/O1/2018 203,691.08 203,691.08 189,728.59
12/O1/2018 1,073,691.08 1,073,691.08 988,517.8d
06/O l/2019 195,717.53 19�,717.53 178,106.30
12/Ot/2019 1,080,717.53 1.080,717.53 972,089.26
06/01/2020 185,579.85 185,579.85 164.994.38
12/O1/2020 1,095,579.85 1,095,579.85 962,779.34
06/O 1/2021 172,100.00 172.100.00 149,488.57
12/O1/2021 1,107,100.00 1,107,100.00 950,513.65
06/O 1/2022 153,400.00 153,400.00 130,179.10
l2/O1/2022 1,133,400.00 1,133,400.00 950,700.00
06/O 1/2023 133,800.00 133,800.00 110,933.01
12/Ot/2023 1.138.800.00 1,138,800.00 933.246.84
06/01/2024 113J00.00 113,700.00 92,098.79
12/0 U2024 1.163,700.00 1,163,700.00 931.705.98
06/O1/2025 4,727,700.00 4,727,700.00 3,741,382.82
16,018,010.72 16,018,0 l OJ2 13,691,816.45
Proceeds Summarv
Delivery date 0�/13/2015
Par Value 12.540,000.00
Premium(Discount) 1,151,816.45
Target for yield calculation 13,691.816.45
Maz 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 19
PROOF OF ARBITRAGE YIELD
City of Renton
Limited Tax General Obligation Refunding Bonds,2015A(Taxable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Assumed Call/Comoutation Dates for Premium Bonds
Present Value
Bond Maturity Call Call to OS/13/2015
Component Date Rate Yield Date Price (a 23417984477%
SERIALB 12/01/202� 4.000% 2.430% 06/01/2025 100.000 9,245.92
SERIALB 12/O1/2026 4.000% 2.570% 06/OI/2025 100.000 24,723.13
SERIALB 12/01/2027 4.000% 2.680% 06/01/2025 100.000 38,041.46
SERIALB 12/O1/2028 4.000% 2.780% 06/O1/2025 100.000 50,705.81
Reiected CalUComoutation Dates for Premium Bonds
Present Value
Bond Maturity Ca�l Call to OS/l3/2015 Increase
Component Date Rate Yield Date Price n 2.3417984477% to NPV
SERIALB 12/OU2025 4.000% 2.430% - - 16.314.96 7,069.04
SERIALB l2/OU2026 4.000% 2.570% - - 46,551.19 21,828.06
SERIALB 12/Ol/2027 4.000% 2.680% - - 75,588.00 37,546.54
SERIALB 12/O1/2028 4.000% 2.780% - - 104,423.70 5�,717.89
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city1RENTON:R06LTG0) Page 20
FORM 8038 STATISTICS
City of Renton
Limited Tax General Obligation Refunding Bonds,2015A(Taxable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Dated Date OS/13/2015
Delivery Date OS/13/201�
Redemption
Bond Component Date Principal Coupon Price Issue Price at Maturity
Serial Bonds(TaYable):
12/01/2015 325,000.00 0.370% 100.000 325,000.00 325,000.00
12/O1/2016 85,000.00 0.700% 100.000 85,000.00 85,000.00
12/O1/2017 860,000.00 1.319% 100.000 860,000.00 860,000.00
12/O1/2018 870,000.00 1.833% 100.000 870,000.00 870,000.00
12/O1/2019 885,000.00 2.291% 100.000 885,000.00 885,000.00
12/OU2020 670,000.00 2.591% 100.000 670.000.00 670,000.00
Serial Bonds(BQ):
12/Ol/2020 240,000.00 4.000% 112.526 270,062.40 240,000.00
12/01/2021 935,000.00 4.000% 113.402 1,060,308.70 935,000.00
l2/Oi/2022 980,000.00 4.000% 113.874 1,115,965.20 980,000.00
12/01/2023 1,005,000.00 4.000% 114.461 1,150,333.05 1,005,000.00
12/O1/2024 1,050,000.00 4.000% 114.592 1,203.216.00 1,050,000.00
t2/01/2025 1,090,000.00 4.000% 113.923 1,241,760.70 1,090,000.00
12/OU2026 1,135,000.00 4.000% 112.593 1,277,930.55 1,135,000.00
12/O1/2027 1,185,000.00 4.000% 111.561 1,321,997.8� 1,185,000.00
12/OU2028 1,225,000.00 4.000% 110.632 1,355,242.00 1,225,000.00
12.5�30,000.00 13,691,816.45 12,Sd0,000.00
Stated Weighted
Maturity [nterest Issue Redemption Average
Date Rate Price at Maturity Maturity Yield
Final Maturity 12/Ol/2028 4.000% 1,355,2d2.00 1,225,000.00 - -
Entire Issue - - 13,691,816.45 12,540,000.00 8.3516 2.3418%
Proceeds used for accrued interest 0.00
Proceeds used for bond issuance costs(including undenvriters'discount) 125.2d0.00
Proceeds used for credit enhancement 0.00
Proceeds allocated to reasonably required reserve or replacement fund 0.00
Proceeds used to currently refund prior issues 0.00
Proceeds used to advance refund prior issues 13,562,287.43
Remaining weighted average maturity of the bonds to be currently refunded 0.0000
Remaining weighted average matucity of the bonds to be advance refunded 8.6367
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 21
FORM 8038 STATISTICS
City of Renton
� Limited Tax General Obligation Refunding Bonds,2015A(TaKable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Refunded Bonds
Bond
Component Date Principal Coupon Price [ssue Price
LTGO Bonds,2006:
SERIAL 12/O1/2017 775,000.00 5.000% 100.000 775,000.00
SERIAL 12/O1/2020 900,000.00 5.000% 100.000 900,000.00
2019TERM 12/O1/2018 815,000.00 5.000% 100.000 815,000.00
2019TERM 12/O1/2019 855,000.00 5.000°/a 100.000 855,000.00
SERIAL 12/O1/2021 945,000.00 5.000% 100.000 945.000.00
SERIAL 12/O1/2022 1,000,000.00 5.250°/a 100.000 1,000,000.00
SERIAL 12/O1/2023 1,040,000.00 5.250% 100.000 1,040,000.00
SERIAL 12/01/2024 1,095,000.00 5.250% 100.000 1,095,000.00
2028TERM 12/O1/2025 1,155,000.00 5.000% 100.000 I,I55,000.00
2028TERM 12/O1/2026 1,210,000.00 5.000% 100.000 1,210,000.00
2028TERM 12/01/2027 1,275,000.00 5.000% 100.000 1,275,000.00
2028TERM 12/Ol/2028 1,335,000.00 5.000% 100.000 1,335,000.00
12,400,000.00 12,400,000.00
Remaining
Last Weighted
Call Issue Average
Date Date Maturity
LTGO Bonds,2006 12/01/2016 08/O1/2006 8.6367
All Refunded Issues 12/Ol/2016 - 8.6367
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 22
ESCROW DESCRIPTIONS
City of Renton
Limited Tax General Obligation Refunding Bonds,2015A(Tarable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Type of Type of Maturity First Int Par Max
Security SLGS Date Pmt Date Amount Rate Rate
May 13,201�:
SLGS Certificate 06/O1/2015 06/O1/2015 313,919 - -
SLGS Certificate 12/O1/2015 12/OI/20I5 280,500 0.070% 0.070%
SLGS Note 06/O1/2016 12/O1/2015 28.i,756 0.250% 0.250%
SLGS Note 12/01/2016 12/O1/2015 12,68�3,110 0.470% 0.470%
13,562,285
SLGS Summarv
SLGS Rates File 06MAR15
Total Certificates of Indebtedness 594.419.00
Total Notes 12.967,866.00
Total original SLGS 13,562,285.00
Mar 6,20l� 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 23
ESCROW COST
City of Renton
Limited Tar General Obligation Refunding Bonds,2015A(Tasable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Type of Maturity Par Total
Security Date Amount Rate Cost
SLGS 06/01/2015 313,919 - 313,919.00
SLGS 12/O1/2015 280,500 0.070% 280,500.00
SLGS 06/O1/2016 283,756 0.250% 283,756.00
SLGS 12/O1/2016 12,68�,110 0.470% 12,684,110.00
13,562,285 13,562,285.00
Purchase Cost of Cash Total
Date Securities Deposit Escrow Cost
OS/13/2015 13,562,285 2.43 13,562,287.43
13,562,285 2.43 13,562,287.43
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 2�3
�
ESCROW CASH FLOW
City of Renton
Limited Tax General Obligation Refunding Bonds,2015A(Ta�cable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Net Escrow •
Date Principal Interest Receipts
06/01/2015 313,919.00 - 313,919.00
12/O1/2015 280,500.00 33,419.55 313,919.55
06/O1/2016 283,756.00 30,162.36 313,918.36
12/O1/2016 12,684,110.00 29,807.66 12.713,917.66
13,562,285.00 93,389.57 13,655,674.57
Escrow Cost Summarv
Purchase date OS/13/2015
Purchase cost of securities 13,562,285.00
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 2�
PROOF OF COMPOStTE ESCROW YIELD '
City of Renton
Limited TaK General Obligation Refunding Bonds,2015A(Taxable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
All restricted escrows funded bv bond oroceeds ,
Present Value II
Security to 05/13/2015 �
Date Receipts c 0.4639421333%
06/O1/2015 3t3,9(9.00 313,846.27
12/O1/2015 313,919.55 313,120.47
06/OU2016 313,918.36 312,394.62
12/O 1/2016 12,713,917.66 12,622,923.63
13,655,67�.57 13,562.285.00
Escrow Cost Summarv
Purchase date OS/13/2015
Purchase cost of securities 13,562,285.00
Target for yield calculation li,562,285.00
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 26
ESCROW SUFFICIENCY
City of Renton
Limited Tax General Obligation Refunding Bonds,2015A(Tarable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Escrow Net Escrow Excess Excess
Date Requirement Receipts Receipts Balance
OS/13/2015 - 2.43 2.43 2.43
06/O1/2015 313,918.75 313,9i9.00 0.25 2.68
12/O1/2015 313,918.75 313,919.55 0.80 3.48
06/Ol/2016 313,918.75 313,91836 -039 3.09
12/O1/2016 12,713,918J5 12,713.917.66 -1.09 2.00
13,655,675.00 13,655,677.00 2.00
Mar 6,2015 2:02 pm Prepazed by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 27
ESCROW STATISTICS
City of Renton
Limited TaK General Obligation Refunding Bonds,2015A(Taxable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Modified Yield to Yield to Perfect Value of
Total Duration Receipt Disbursement Escrow Negative Cost of
Escrow Escrow Cost (years) Date Date Cost Arbitrage Dead Time
Limited TaK Generai Obligation Refunding Bonds,20ISA(Taxable),G(obal Proceeds Escrow
3,654,319 27 1.478 0 464031% 0 464030% 3,554,79721 99,�22.01 0 OS
Limited Taac General Obl�gation Refunding Bonds,2015B(BQ),Global Proceeds Escrow:
9,907,968 16 L477 0.463910% 0.463909% 9,638,31 l 78 269,656 33 0 OS
13,562,287.43 I 3,193,108 99 369,175 34 0 10
Delivery date 0�/13/20I5
Arb�trage yield 2.341798%
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 28
PRIOR BOND DEBT SERVICE
City of Renton
Limited Tar General Obligation Refunding Bonds,2015A(Tarable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Period Annual
Ending Principal Coupon Interest Debt Service Debt Service
06/Ol/2015 - - 3(3,918J� 313,918.75 -
12/01/2015 - - 313,9t8.75 313,918.75 627,837.50
06/O1/2016 - - 313,918.75 313,918.75 -
12/O1/2016 - - 313,918.75 313,918.75 627,837.50
06/O1/2017 - - 313,918J5 313,918.75 -
12/Ot/2017 775,000 5.000°/a 313,918.75 1,088,918.75 1,402,837.50
06/Oi/2018 - - 294,543.75 294,543.75 -
12/O1/2018 8(5,000 5.000% 294,543.75 1,109,5�3.75 1,404,087.50
06/O1/2019 - - 274,168J5 274,168.75 -
12/O1/2019 855,000 5.000% 274,168J5 1,129,168J5 1,403.337.50
06/O1/2020 - - 252,793.75 252,793.75 -
12/O1/2020 90Q000 5.000% 252,793.75 1,152,793.75 1,405,587.50
06/01/2021 - - 230,293.75 230,293.75 -
12/OU2021 945,000 5.000% 230,293.75 1,175,293.75 1,405,587.50
06/01/2022 - - 206,668.75 206,668.75 -
12/O1/2022 1,000,000 5.250% 206.668.75 1,206,668.75 l,4Li,337.50
06/O1/2023 - - 180,418.75 180,4I8.75 -
(2/O1/2023 1,040,000 5.250°/a 180,418.75 1,220,418.75 1,400,837.50
06/O1/2024 - - 153,118.75 153.118.75 -
12/01/2024 1,095,000 5.2�0% 153,118.75 1,2�38,118.75 1,401,237.50
06/O1/2025 - - 124,375.00 124,375.00 -
l2/O1/2025 1,155,000 5.000% 12�,375.00 1,279,375.00 1,403,750.00
06/O1/2026 - - 95,500.00 95.500.00 -
12/O1/2026 1,210,000 5.000% 95,500.00 1,305.500.00 1,401,000.00
06/01/2027 - - 65,250.00 65,250.00 -
12/O V2027 1.275,000 5.000% 65.250.00 1.340,250.00 1,405,500.00
06/01/2028 - - 33,375.00 33,375.00 -
12/O1/2028 1,335,000 5.000% 33.375.00 1,368,375.00 1,401,750.00
12.400,000 5.70�?,525.00 t8,104,525.00 18,1Od,525.00
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 29
.
ESCROW REQUIREMENTS
City of Renton
I Limited Tar General Obligation Refunding Bonds,2015A(Ta,rable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Period Principal
Ending Interest Redeemed Total
06/O1/2015 313,918.75 - 313,9t8.75
12/01/2015 313,918.7� - 313,918.75
06/01/2016 313,918.75 - 313.918.75
12/01/2016 313,918.75 12,400,000.00 12,7t3,918.75
1,255,675.00 12,400,000.00 13,65 5,675.00
Mar 6.2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 30
SUMMARY OF BONDS REFUNDED
City of Renton
Limited Tar General Obligation Refunding Bonds,2015A(Taxable)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Maturity Interest Par Call Call
Bond Date Rate Amount Date Price
LTGO Bonds,2006,06LTG0:
SERIAL 12/OU2017 5.000% 775,000.00 12/O1/2016 100.000
2019TERM 12/O1/2018 5.000% 815,000.00 12/01/2016 100.000
12/01/2019 5.000% 855,000.00 12/O1/2016 100.000
SERIAL 12/O1/2020 5.000% 900,000.00 12/O1/2016 100.000
12/01/2021 5.000% 945,000.00 12/01/2016 ]00.000
12/01/2022 5.250% 1,000,000.00 12/01/2016 100.000
12/O1/2023 5.250% 1,040,000.00 12/O1/2016 100.000
12/O1/2024 5.250% 1,095,000.00 12/01/2016 100.000
2028TERM 12/Ol/2025 5.000% 1,155,000.00 12/01/2016 100.000
12/O1/2026 5.000% 1,210,000.00 12/O1/2016 100.000
12/O1/2027 5.000% 1,275,000.00 12/Ol/2016 100.000
12/O1/2028 5.000% 1,335,000.00 12/01/2016 100.000
12,400,000.00
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 31
UNREFUNDED BOND DEBT SERVICE
City of Renton
Limited Ta�c General Obligation Refunding Bonds,2015A(Taacable)
PRELIMINARY NUMBERS
Annual
Period Debt Debt
Ending Principal Coupon [nterest Service Service
06/01/2015 - - 34.500 34,500 -
12/01/2015 700,000 5.250% 34,500 734,500 769,000
06/O1/2016 - - 16.125 16,125 -
12/O1/2016 750,000 4300% 16,125 766,125 782,250
1,450,000 101,250 1,551,250 1,551,250
Mar 6,2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:R06LTG0) Page 32
COST OF ISSUANCE
City of Renton
Limited Tar General Obligation Refunding Bonds,2015A(Ta�able)&2015B(BQ)(Ref 06)
PRELIMINARY NUMBERS
Cost of Issuance $/1000 Amount
COI�r CIO 3.98724 50,000.00
3.98724 50,000.00
Mar 6.2015 2:02 pm Prepared by Piper Jaffray&Co. (k:\analysis\dbc\city\RENTON:RO6LTG0) Page 33
.
CITY OF RENTON, WASHINGTON
LIMITED TAX GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015
ORDINANCE N0.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
PROVIDING FOR THE ISSUANCE OF ONE OR MORE SERIES OF
LIMITED TAX GENERAL OBLIGATION REFUNDING BONDS OF THE
CITY IN THE AGGREGATE PRINCIPAI AMOUNT OF NOT TO
EXCEED $14,000,000 TO REFUND CERTAIN OUTSTANDING
LIMITED TAX GENERAL OBLIGATION BONDS AND TO PAY COSTS
OF ISSUING THE BONDS; AND DELEGATING THE AUTHORITY TO
APPROVE THE FINAL TERMS OF THE BONDS.
PASSED: April 13, 2015
PREPARED BY:
PAaFica LAw GRouP LLP
Seattle, Washington
ORDINANCE N0.
TABLE OF CONTENTS*
Pa�e
Section 1. Definitions and Interpretation of Terms..................................................................2
Section 2. Authorization of Bonds and Bond Details................................................................8
Section 3. Registration, Exchange and Payments.....................................................................8
Section 4. Redemption Prior to Maturity and Purchase of Bonds.........................................14
Section5. Form of Bonds........................................................................................................18
Section 6. Execution of Bonds ................................................................................................20
Section 7. Refunding Plan;Application of Bond Proceeds.....................................................21
Section 8. Tax Covenants........................................................................................................23
Section 9. Bond Fund and Provision for Tax Levy Payments..................................................26
Section10. Defeasance.............................................................................................................27
Section11. Sale of Bonds..........................................................................................................28
Section 12. Undertaking to Provide Ongoing Disclosure..........................................................30
Section 13. Lost, Stolen or Destroyed Bonds............................................................................35
Section 14. Severability; Ratification........................................................................................35
Section 15. Effective Date of Ordinance...................................................................................36
* This Table of Contents is provided for convenience only and is not a part of this ordinance.
'�' 03/18/15
CITY OF RENTON, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
PROVIDING FOR THE ISSUANCE OF ONE OR MORE SERIES OF
LIMITED TAX GENERAL OBLIGATION REFUNDING BONDS OF THE
CITY IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO
EXCEED $14,000,000 TO REFUND CERTAIN OUTSTANDING
LIMITED TAX GENERAL OBLIGATION BONDS AND TO PAY COSTS
OF ISSUING THE BONDS; AND DELEGATING THE AUTHORITY TO
APPROVE THE FINAL TERMS OF THE BONDS.
WHEREAS, the City of Renton, Washington (the "City"), has outstanding its Limited Tax
General Obligation Bonds, 2006, issued on August 8, 2006, pursuant to Ordinance No. 5215
adopted by the City Council (the "Council") of the City on July 17, 2006 (the "2006 Bond
Ordinance"), which remain outstanding as follows:
Maturity Dates
(December 1) Principal Amounts Interest Rates
2015 $ 700,000 5.25 %
2016 750,000 4.30
2017 775,000 5.00
2019* 1,670,000 5.00
2020 900,000 5.00
2021 945,000 5.00
2�22 1,000,000 5.25
2023 1,040,000 5.25
2024 1,095,000 5.25
2028* 4,975,000 5.00
* Term Bonds.
(the "2006 Bonds"); and
WHEREAS, the 2006 Bond Ordinance provides that the City may call the 2006 Bonds
maturing on or after December 1, 2017 (the "Refunding Candidates"), for redemption on or
after December 1, 2016, in whole or in part on any date, at the price of par plus accrued
interest, if any, to the date of redemption; and
WHEREAS, after due consideration it appears that all or a portion of the Refunding
Candidates (the "Refunded Bonds") may be defeased and refunded by the proceeds of limited
tax general obligation bonds at a savings to the City and its taxpayers; and
WHEREAS, the Council deems it in the best interest of the City to issue one or more
series of limited tax general obligation refunding bonds in the aggregate principal amount of
not to exceed $14,000,000 (the "Bonds") to redeem and defease the Refunded Bonds and to
pay costs of issuing the Bonds; and
WHEREAS, the Council wishes to delegate authority to the Mayor, Chief Administrative
Officer and Finance Director (each, a "Designated Representative"), for a limited time, to �
approve the interest rates, maturity dates, redemption terms and principal maturities for the
Bonds within the parameters set by this ordinance, in order to effect such a refinancing; and
WHEREAS, the City expects to receive a proposal from Piper Jaffray & Co.
(the "Underwriter") to underwrite the Bonds, and now desires to issue and sell the Bonds to �
the Underwriter as set forth herein;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAtN AS FOLLOWS:
Section 1. Definitions and Interqretation of Terms.
(a) Definitions. As used in this ordinance, the following words shall have the I
following meanings:
Acquired Obligations means the Government Obligations acquired by the City under the
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terms of this ordinance and the Escrow Agreement to effect the defeasance and refunding of
the Refunded Bonds.
Beneficia/Owner means any person that has or shares the power, directly or indirectly
to make investment decisions concerning ownership of any Bonds (including persons holding
Bonds through nominees, depositories or other intermediaries).
Bond Fund means the "City of Renton Limited Tax General Obligation Bond Debt Service
Fund, 2015" authorized to be created pursuant to Section 9.
Bond Purchase Contract means the contract for the purchase of the Bonds between the
Underwriter and City, executed pursuant to Section 11.
Bond Register means the registration books showing the name, address and tax
identification number of each Registered Owner of the Bonds, maintained for the Bonds in the
manner required pursuant to Section 149(a) of the Code.
Bond Registrar means, initially, the fiscal agent of the State of Washington, for the
purposes of registering and authenticating the Bonds, maintaining the Bond Register, effecting
transfer of ownership of the Bonds and paying interest on and principal of the Bonds.
Bond Year means each one-year period that ends on the date selected by the City. The
first and last Bond Years may be short periods. If no day is selected by the City before the
earlier of the final maturity date of the Bonds or the date that is five years after the date of
issuance of the Bonds, Bond Years end on each anniversary of the date of issue and on the final
maturity date of the Bonds.
Bonds mean the not to exceed $14,000,000 aggregate principal amount of City of
Renton, Washington, Limited Tax General Obligation Refunding Bonds, Series 2015[_J, or
-3- osna�,s
other series designation as approved by a Designated Representative, issued pursuant to this
ordinance.
Call Date means December 1, 2016.
City means the City of Renton, Washington, a municipal corporation duly organized and
existing by virtue of the laws of the State of Washington.
Code means the Internal Revenue Code of 1986, as amended, and shall include all
applicable regulations and rulings relating thereto.
Commission means the Securities and Exchange Commission.
Council means the City Council as the general legislative authority of the City, as duly
and regularly constituted from time to time.
Designated Representative means the Mayor, the Chief Administrative Officer and the
Finance Director of the City, and any successor to the functions of such offices. The signature of
one Designated Representative shall be sufficient to bind the City.
DTC means The Depository Trust Company, New York, New York, a limited purpose trust
company organized under the laws of the State of New York, as depository for the Bonds
pursuant to Section 3.
EscrowAgent means U.S. Bank National Association, Seattle, Washington.
Escrow Agreement means the Escrow Deposit Agreement between the City and the
Escrow Agent, executed pursuant to Section 7.
Federal Tax Certificate means the certificate executed by a Designated Representative
setting forth the requirements of the Code for maintaining the tax exemption of interest on any
series of Tax-Exempt Bonds, and attachments thereto.
-4- 03/18/15
Finance Director shall mean the City's Finance and Information Services Administrator
or the successor to such officer.
Government Obligations mean those obligations now or hereafter defined as such in
chapter 39.53 RCW.
Letter of Representations means the blanket issuer letter of representations from the
City to DTC.
MSRB means the Municipal Securities Rulemaking Board or any successors to its
functions.
Net Proceeds, when used with reference to any series of Tax-Exempt Bonds, mean the
principal amount of such Tax-Exempt Bonds, plus accrued interest and original issue premium,
if any, and less original issue discount, if any.
Private Person means any natural person engaged in a trade or business or any trust,
estate, partnership, association, company or corporation.
Private Person Use means the use of property in a trade or business by a Private Person
if such use is other than as a member of the general public. Private Person Use includes
ownership of the property by the Private Person as well as other arrangements that transfer to
the Private Person the actual or beneficial use of the ro ert such as a lease mana ement or
P P Y � , g
incentive payment contract or other special arrangement) in such a manner as to set the
Private Person apart from the general public. Use of property as a member of the general
public includes attendance by the Private Person at municipal meetings or business rental of
property to the Private Person on a day-to-day basis if the rental paid by such Private Person is
the same as the rental paid by any Private Person who desires to rent the property. Use of
'.l' 03/1 B/15
property by nonprofit community groups or community recreational groups is not treated as
Private Person Use if such use is incidental to the governmental uses of property, the property
is made available for such use by all such community groups on an equal basis and such
community groups are charged only a de minimis fee to cover custodial expenses.
Refunded Bonds mean those Refunding Candidates designated by a Designated
Representative for refunding pursuant to Section 7 and Section�ll.
Refunding Account means the account by that name established pursuant to Section 7.
Refunding Candidates mean the 2006 Bonds maturing on or after December 1, 2017, as
shown in the recitals to this ordinance.
Registered Owner means the person named as the registered owner of a Bond in the
Bond Register. For so long as the Bonds are held in book-entry only form, DTC shall be deemed
to be the sole Registered Owner.
Rule means the Commission's Rule 15c2-12 under the Securities Exchange Act of 1934,
as the same may be amended from time to time.
Taxable Bonds means any Bonds determined to be issued on a taxable basis pursuant to
Section 11.
Tax-Exempt Bonds means any Bonds determined to be issued on a tax-exempt basis
under the Code pursuant to Section 11.
2006 Bond Ordinance means Ordinance No. 5215 adopted by the Council on July 17,
2006, authorizing the issuance of the 2006 Bonds.
-6- o3na�,s
2006 Bonds mean the Limited Tax General Obligation Bonds, 2006 of the City, issued on
August 8, 2006, pursuant to the 2006 Bond Ordinance as described in the recitals of this
ordinance.
Underwriter means Piper Jaffray& Co.
(b) Interpretation. In this ordinance, unless the context otherwise requires:
(1) The terms "hereby," "hereof," "hereto," "herein," "hereunder" and any
similar terms, as used in this ordinance, refer to this ordinance as a whole and not to any
particular article, section, subdivision or clause hereof, and the term "hereafter" shall mean
after, and the term "heretofore" shall mean before, the date of this ordinance;
(2) Words of the masculine gender shall mean and include correlative words
of the feminine and neutral genders and words importing the singutar number shall mean and
include the plural number and vice versa;
(3) Words importing persons shall include firms, associations, partnerships
(including limited partnerships), trusts, corporations and other legal entities, including public
bodies, as well as natural persons;
(4) Any headings preceding the text of the several articles and sections of
this ordinance, and any table of contents or marginal notes appended to copies hereof, shall be
solely for convenience of reference and shall not constitute a part of this ordinance, nor shall
they affect its meaning, construction or effect; and
(5) All references herein to "articles," "sections" and other subdivisions or
clauses are to the corresponding articles, sections, subdivisions or clauses hereof.
-7- osnens
Section 2. Authorization of Bonds and Bond Details. For the purpose of refunding
the Refunded Bonds and paying costs of issuance of the Bonds, the City is hereby authorized to
issue and sell one or more series of limited tax general obligation refunding bonds in the
aggregate principal amount of not to exceed $14,000,000 (the "Bonds"j.
The Bonds shall be general obligations of the City, shall be designated "City of Renton,
Washington, Limited Tax General Obligation Refunding Bonds, Series 2015[_]" or other such
designation as set forth in the Bond Purchase Contract and approved by a Designated
Representative.
The Bonds of a series shall be dated as of their date of initial delivery; shall be fully
registered as to both principal and interest; shall be in the denomination of$5,000 each, or any
integral multiple thereof, within a maturity; shall be numbered separately in such manner and
with any additional designation as the Bond Registrar deems necessary for purposes of
identification; and shall bear interest payable on the dates set forth in the Bond Purchase
Contract; and shall mature on the dates and in the principal amounts set forth in the Bond
Purchase Contract and as approved by a Designated Representative pursuant to Section 11.
The Bonds of any of the maturities may be combined and issued as term bonds, subject to
mandatory redemption as provided in the Bond Purchase Contract.
Section 3. Re�istration, Exchan�e and Pavments.
(a) Bond Registrar/Bond Register. The City hereby specifies and adopts the system
of registration approved by the Washington State Finance Committee from time to time
through the appointment of a state fiscal agent. The City shall cause a bond register to be
maintained by the Bond Registrar. So long as any Bonds remain outstanding, the Bond
'�' 03/18/15
■
Registrar shall make all necessary provisions to permit the exchange or registration or transfer
of Bonds at its designated corporate trust office. The Bond Registrar may be removed at any
time at the option of the Finance Director upon prior notice to the Bond Registrar and a
successor Bond Registrar appointed by the Finance Director. No resignation or removal of the
Bond Registrar shall be effective until a successor shall have been appointed and until the
successor Bond Registrar shall have accepted the duties of the Bond Registrar hereunder. The
Bond Registrar is authorized, on behalf of the City, to authenticate and deliver Bonds
transferred or exchanged in accordance with the provisions of such Bonds and this ordinance
and to carry out all of the Bond Registrar's powers and duties under this ordinance. The Bond
Registrar shall be responsible for its representations contained in the Certificate of
Authentication of the Bonds.
(b) Registered Ownership. The City and the Bond Registrar, each in its discretion,
may deem and treat the Registered Owner of each Bond as the absolute owner thereof for all
purposes (except as provided in Section 12), and neither the City nor the Bond Registrar shall be
affected by any notice to the contrary. Payment of any such Bond shall be made only as
described in Section 3(h), but such Bond may be transferred as herein provided. All such
payments made as described in Section 3(h) shall be valid and shall satisfy and discharge the
liability of the City upon such Bond to the extent of the amount or amounts so paid.
(c) DTC Acceptance/Letters of Representations. The Bonds initially shall be held in
fully immobilized form by DTC acting as depository. To induce DTC to accept the Bonds as
eligible for deposit at DTC, the City has executed and delivered to DTC a Blanket Issuer Letter of
Representations. Neither the City nor the Bond Registrar will have any responsibility or
-7' 03/18/15
obligation to DTC participants or the persons for whom they act as nominees (or any successor
depository) with respect to the Bonds in respect of the accuracy of any records maintained by
DTC (or any successor depository) or any DTC participant, the payment by DTC (or any
successor depository) or any DTC participant of any amount in respect of the principal of or
interest on Bonds, any notice which is permitted or required to be given to Registered Owners
under this ordinance (except such notices as shall be required to be given by the City to the
Bond Registrar or to DTC (or any successor depository)), or any consent given or other action
taken by DTC (or any successor depository) as the Registered Owner. For so long as any Bonds
are held in fully-immobilized form hereunder, DTC or its successor depository shall be deemed
to be the Registered Owner for all purposes hereunder, and all references herein to the
Registered Owners shall mean DTC (or any successor depository) or its nominee and shall not
mean the owners of any beneficial interest in such Bonds.
If any Bond shall be duly presented for payment and funds have not been duly provided
by the City on such applicable date, then interest shall continue to accrue thereafter on the
unpaid principal thereof at the rate stated on such Bond until it is paid.
(d) Use of Depository.
(1) The Bonds shall be registered initially in the name of "Cede & Co.", as
nominee of DTC, with one Bond maturing on each of the maturity dates for the Bonds within a
series in a denomination corresponding to the total principal therein designated to mature on
such date. Registered ownership of such immobilized Bonds, or any portions thereof, may not
thereafter be transferred except (A) to any successor of DTC or its nominee, provided that any
such successor shall be qualified under any applicable laws to provide the service proposed to
-10- osne�,s
be provided by it; (B) to any substitute depository appointed by the Finance Director pursuant
to subsection (2) below or such substitute depository's successor; or (C) to any person as
provided in subsection (4) below.
(2) Upon the resignation of DTC or its successor(or any substitute depository
or its successor) from its functions as depository or a determination by the Finance Director to
discontinue the system of book entry transfers through DTC or its successor (or any substitute
depository or its successor), the Finance Director may hereafter appoint a substitute
depository. Any such substitute depository shall be qualified under any applicable laws to
provide the services proposed to be provided by it. '
(3) In the case of any transfer pursuant to clause (A) or (B) of subsection (1)
above, the Bond Registrar shall, upon receipt of all outstanding Bonds of a series, together with
a written request on behalf of the Finance Director, issue a single new Bond forNeach maturity
of that series then outstanding, registered in the name of such successor or such substitute
depository, or their nominees, as the case may be, all as specified in such written request of the
Finance Director.
(4) In the event that (A) DTC or its successor (or substitute depository or its
successor) resigns from its functions as depository, and no substitute depository can be
obtained, or (B) the Finance Director determines that it is in the best interest of the beneficial
owners of the Bonds that such owners be able to obtain such Bonds in the form of Bond
certificates, the ownership of such Bonds may then be transferred to any person or entity as
herein provided, and shall no longer be held by a depository. The Finance Director shall deliver
a written request to the Bond Registrar, together with a supply of physical Bonds, to issue
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Bonds as herein provided in any authorized denomination. Upon receipt by the Bond Registrar
of all then outstanding Bonds together with a written request on behalf of the Finance Director
to the Bond Registrar, new Bonds of such series shall be issued in the appropriate
denominations and registered in the names of such persons as are requested in such written
request.
(e) Registration of Transfer of Ownership or Exchange; Change in Denominations.
The transfer of any Bond may be registered and Bonds may be exchanged, but no transfer of
any such Bond shall be valid unless it is surrendered to the Bond Registrar with the assignment
form appearing on such Bond duly executed by the Registered Owner or such Registered
Owner's duly authorized agent in a manner satisfactory to the Bond Registrar. Upon such
surrender, the Bond Registrar shall cancel the surrendered Bond and shall authenticate and
�
deliver, without charge to the Registered Owner or transferee therefor, a new Bond (or Bonds
at the option of the new Registered Owner) of the same date, series, maturity and interest rate
and for the same aggregate principal amount in any authorized denomination, naming as
Registered Owner the person or persons listed as the assignee on the assignment form
appearing on the surrendered Bond, in exchange for such surrendered and cancelled Bond.
Any Bond may be surrendered to the Bond Registrar and exchanged, without charge, for an
equal aggregate principal amount of Bonds of the same date, series, maturity and interest rate,
in any authorized denomination. The Bond Registrar shall not be obligated to register the
transfer or to exchange any Bond during the 15 days preceding any interest payment or
principal payment date any such Bond is to be redeemed.
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(f) Bond Registrar's Ownership of Bonds. The Bond Registrar may become the
Registered Owner of any Bond with the same rights it would have if it were not the Bond
Registrar, and to the extent permitted by law, may act as depository for and permit any of its
officers or directors to act as a member of, or in any other capacity with respect to, any
committee formed to protect the right of the Registered Owners of Bonds.
(gj Registration Covenant. The City covenants that, until all Bonds have been
surrendered and canceled, it will maintain a system for recording the ownership of each Bond
that complies with the provisions of Section 149 of the Code.
(h) Place and Medium of Payment. Both principal of and interest on the Bonds shall
be payable in lawful money of the United States of America. Interest on the Bonds shall be
calculated on the basis of a year of 360 days and twelve 30-day months. For so long as alt
Bonds are held by a depository, payments of principal and interest thereon shall be made as
provided in accordance with the operational arrangements of DTC referred to in the Letter of
Representations. In the event that the Bonds are no longer held by a depository, interest on
the Bonds shall be paid by check or draft mailed to the Registered Owners at the addresses for
such Registered Owners appearing on the Bond Register on the fifteenth day of the month
preceding the interest payment date, or upon the written request of a Registered Owner of
more than $1,000,000 of Bonds (received by the Bond Registrar at least 15 days prior to the
applicable payment date), such payment shall be made by the Bond Registrar by wire transfer
to the account within the United States designated by the Registered Owner. Principal of the
Bonds shall be payable upon presentation and surrender of such Bonds by the Registered
Owners at the designated office of the Bond Registrar.
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If any Bond shall be duly presented for payment and funds have not been duly provided
by the City on such applicable date, then interest shall continue to accrue thereafter on the
unpaid principal thereof at the rate stated on such Bonds until it is paid.
Section 4. Redemption Prior to Maturitv and Purchase of Bonds.
(a) Mandatory Redemption of Term Bonds and Optional Redemption, if any. The
Bonds of a series shall be subject to optional redemption on the dates, at the prices and under
the terms set forth in the Bond Purchase Contract approved by a Designated Representative
pursuant to Section 11. The Bonds of a series shall be subject to mandatory redemption to the
extent, if any, set forth in the Bond Purchase Contract and as approved by a Designated
Representative pursuant to Section 11.
(b) Purchase of Bonds. The City reserves the right to purchase any of the Bonds
offered to it at any time at a price deemed reasonable by a Designated Representative.
(c) Selection of Bonds for Redemption. For as long as the Bonds are held in
book-entry only form, the selection of particular Bonds within a series and a maturity to be
redeemed shall be made in accordance with the operational arrangements then in effect at
DTC. If the Bonds are no longer held in uncertificated form, the selection of such Bonds to be
redeemed and the surrender and reissuance thereof, as applicable, shall be made as provided
in the following provisions of this subsection (c). If the City redeems at any one time fewer than
all of the Bonds having the same maturity date within a series, the particular Bonds or portions
of Bonds of such series and maturity to be redeemed shall be selected by lot (or in such manner
determined by the Bond Registrar) in increments of $5,000. In the case of a Bond of a
denomination greater than $5,000, the City and the Bond Registrar shall treat each Bond of
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such series as representing such number of separate Bonds each of the denomination of$5,000
as is obtained by dividing the actual principal amount of such Bond by$5,000. In the event that
only a portion of the principal sum of a Bond is redeemed, upon surrender of such Bond at the
designated office of the Bond Registrar there shall be issued to the Registered Owner, without
charge therefor, for the then unredeemed balance of the principal sum thereof, at the option of
the Registered Owner, a Bond or Bonds of like series, maturity and interest rate in any of the
denominations herein authorized.
(d) Notice of Redemption.
(1) Official Notice. For so long as the Bonds are held in uncertificated form,
notice of redemption (which notice may be conditional) shall be given in accordance with the
operational arrangements of DTC as then in effect, and neither the City nor the Bond Registrar ,
will provide any notice of redemption to any Beneficial Owners. Thereafter (if the Bonds are no ''
longer held in uncertificated form), notice of redemption shall be given in the manner
hereinafter provided. Unless waived by any owner of Bonds to be redeemed, official notice of
any such redemption (which redemption may be conditioned by the Bond Registrar on the
receipt of sufficient funds for redemption or otherwise) shall be given by the Bond Registrar on
behalf of the City by mailing a copy of an official redemption notice by first class mail at least
20 days and not more than 60 days prior to the date fixed for redemption to the Registered
Owner of the Bond or Bonds to be redeemed at the address shown on the Register or at such
other address as is furnished in writing by such Registered Owner to the Bond Registrar.
All official notices of redemption shall be dated and shall state:
(A) the redemption date,
-15- osi,ai,s
(B) the redemption price,
(C) if fewer than all outstanding Bonds are to be redeemed, the
identification by series and maturity (and, in the case of partial redemption, the respective
principal amounts) of the Bonds to be redeemed,
(D) any conditions to redemption;
(E) that (unless such notice is conditional) on the redemption date
the redemption price will become due and payable upon each such Bond or portion thereof
called for redemption, and that interest thereon shall cease to accrue from and after said date,
and
(F) the place where such Bonds are to be surrendered for payment of
the redemption price, which place of payment shall be the designated office of the Bond
Registrar.
On or prior to any redemption date, unless any condition to such redemption has not
been satisfied or waived or notice of such redemption has been rescinded, the City shall deposit
with the Bond Registrar an amount of money sufficient to pay the redemption price of all the
Bonds or portions of Bonds which are to be redeemed on that date. The City retains the right to
rescind any redemption notice and the related optional redemption of Bonds by giving notice of
rescission to the affected registered owners at any time on or prior to the scheduled
redemption date. Any notice of optional redemption that is so rescinded shall be of no effect,
and the Bonds for which the notice of optional redemption has been rescinded shall remain
outstanding.
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(2) Effect of Notice; Bonds Due. If an unconditional notice of redemption has
been given and not rescinded, or if the conditions set forth in a conditional notice of
redemption have been satisfied or waived, the Bonds or portions of Bonds to be redeemed
shall, on the redemption date, become due and payable at the redemption price therein
specified, and, if the Bond Registrar then holds sufficient funds to pay such Bonds at the
redemption price, then from and after such date such Bonds or portions of Bonds shall cease to
bear interest. Upon surrender of such Bonds for redemption in accordance with said notice,
such Bonds shall be paid by the Bond Registrar at the redemption price. Installments of interest
due on or prior to the redemption date shall be payable as herein provided for payment of
interest. All Bonds which have been redeemed shall be canceled by the Bond Registrar and
shall not be reissued.
(3) Additional Notice. In addition to the foregoing notice, further notice shall
be given by the City as set out below, but no defect in said further notice nor any failure to give
all or any portion of such further notice shall in any manner defeat the effectiveness of a call for
redemption if notice thereof is given as above prescribed. Each further notice of redemption
given hereunder shall contain the information required above for an official notice of
redemption plus (A) the CUSIP numbers of all Bonds being redeemed; (B) the date of issue of
the Bonds as originally issued; (C)the rate of interest borne by each Bond being redeemed;
(D) the series and maturity date of each Bond being redeemed; and (E) any other descriptive
information needed to identify accurately the Bonds being redeemed. Each further notice of
redemption may be sent at least 20 days before the redemption date to each party entitled to
receive notice pursuant to Section 12 and with such additional information as the City shall
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deem appropriate, but such mailings shall not be a condition precedent to the redemption of
such Bonds.
(4) Amendment of Notice Provisions. The foregoing notice provisions of this
Section 4, including but not limited to the information to be included in redemption notices and
the persons designated to receive notices, may be amended by additions, deletions and
changes in order to maintain compliance with duly promulgated regulations and
recommendations regarding notices of redemption of municipal securities.
Section 5. Form of Bonds. The Bonds shall be in substantially the following form:
UNITED STATES OF AMERICA
NO. $
STATE OF WASHINGTON
CITY OF RENTON
LIMITED TAX GENERAL OBLIGATION REFUNDING BOND, SERIES 2015[ J
INTEREST RATE: % MATURITY DATE: CUSIP NO.:
REGISTERED OWNER: CEDE &C0.
PRINCIPAL AMOUNT:
The City of Renton, Washington (the "City"), hereby acknowledges itself to owe and for
value received promises to pay to the Registered Owner identified above, or registered assigns,
on the Maturity Date identified above, the Principal Amount indicated above and to pay
interest thereon from , 2015, or the most recent date to which interest has been
paid or duly provided for until payment of this bond at the Interest Rate set forth above,
payable on 1, 2015, and semiannually thereafter on the first days of each
succeeding and . Both principal of and interest on this bond are
payable in lawful money of the United States of America. The fiscal agent of the State of
Washington has been appointed by the City as the authenticating agent, paying agent and
registrar for the bonds of this issue (the "Bond Registrar"). For so long as the bonds of this
issue are held in fully immobilized form, payments of principal and interest thereon shall be
made as provided in accordance with the operational arrangements of The Depository Trust
Company ("DTC") referred to in the Blanket Issuer Letter of Representations (the "Letter of
Representations")from the City to DTC.
'18- 03118/15
_- ■
The bonds of this issue are issued under and in accordance with the provisions of the
Constitution and applicable statutes of the State of Washington and Ordinance No.
duly passed by the City Council on April 13, 2015 (the "Bond Ordinance"). Capitalized terms
used in this bond have the meanings given such terms in the Bond Ordinance.
This bond shall not be valid or become obligatory for any purpose or be entitled to any
security or benefit under the Bond Ordinance until the Certificate of Authentication hereon
shall have been manual�y signed by or on behalf of the Bond Registrar or its duly designated
agent.
This bond is one of an authorized issue of bonds of like series, date, tenor, rate of
interest and date of maturity, except as to number and amount in the aggregate principal
amount of $ and is issued pursuant to the Bond Ordinance to provide a portion of
the funds necessary (a) to refund and defease certain limited tax general obligation bonds of
the City, and (b) to pay costs of issuance. [Pursuant to the Bond Ordinance, the City has also
authorized the issuance of its Limited Tax General Obligation Refunding Bonds, Series
2015f � in the aggregate principal amount of$ for these purposes.]
[The bonds of this issue are not subject to optional redemption.][The bonds of this issue
are subject to redemption as provided in the Bond Ordinance and the Bond Purchase Contract.]
The City hereby irrevocably covenants and agrees with the owner of this bond that it
will include in its annual budget and levy taxes annually, within and as a part of the tax levy
permitted to the City without a vote of the electorate, upon all the property subject to taxation
in amounts sufficient, together with other money legally available therefor, to pay the principal
of and interest on this bond as the same shall become due. The full faith, credit and resources
of the City are hereby irrevocably pledged for the annual levy and collection of such taxes and
the prompt payment of such principal and interest.
[The bonds of this issue have (not) been designated by the City as "qualified tax-exempt
obligations" for investment by financial institutions under Section 265(b) of the Code.]
The pledge of tax levies for payment of principal of and interest on the bonds may be
discharged prior to maturity of the bonds by making provision for the payment thereof on the
terms and conditions set forth in the Bond Ordinance.
It is hereby certified that all acts, conditions and things required by the Constitution and
statutes of the State of Washington to exist and to have happened, been done and performed
precedent to and in the issuance of this bond exist and have happened, been done and
performed and that the issuance of this bond and the bonds of this issue does not violate any
constitutional, statutory or other limitation upon the amount of bonded indebtedness that the
City may incur.
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IN WITNESS WHEREOF, the City of Renton, Washington, has caused this bond to be
executed by the manual or facsimile signatures of the Mayor and the City Clerk and the seal of
the City imprinted, impressed or otherwise reproduced hereon as of this day of
, 2015.
[SEAL)
C�TY OF RENTON, WASHINGTON
By /s/manual or facsimile
Mayor
ATTEST:
/s/manual or facsimile
City Clerk
The Bond Registrar's Certificate of Authentication on the Bonds shall be in substantially
the following form:
CERTIFICATE OF AUTHENTICATION
This bond is one of the bonds described in the within-mentioned Bond Ordinance and is
one of the Limited Tax General Obligation Refunding Bonds, Series 2015[ J, of the City of
Renton, Washington, dated , 2015.
WASHINGTON STATE FISCAL AGENT, as
Bond Registrar
By
Section 6. Execution of Bonds. The Bonds shall be executed on behalf of the City
with the manual or facsimile signatures of the Mayor and City Clerk of the City and the seal of
the City shall be impressed, imprinted or otherwise reproduced thereon.
Only such Bonds as shall bear thereon a Certificate of Authentication in the form
hereinbefore recited, manually executed by the Bond Registrar, shall be valid or obligatory for
any purpose or entitled to the benefits of this ordinance. Such Certificate of Authentication
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■
shall be conclusive evidence that the Bonds so authenticated have been duly executed,
authenticated and delivered hereunder and are entitled to the benefits of this ordinance.
In case either of the officers who shall have executed the Bonds shall cease to be an
officer or officers of the City before the Bonds so signed shall have been authenticated or
delivered by the Bond Registrar, or issued by the City, such Bonds may nevertheless be
authenticated, delivered and issued and upon such authentication, delivery and issuance, shall
be as binding upon the City as though those who signed the same had continued to be such
officers of the City. Any Bond may be signed and attested on behalf of the City by such persons
who at the date of the actual execution of such Bond, are the proper officers of the City,
although at the original date of such Bond any such person shall not have been such officer of
the City.
Section 7. Refundin� Plan; Application of Bond Proceeds.
(a) Refunding Plan. For the purpose of realizing a debt service savings and
benefiting the taxpayers of the City, the Council proposes to refund and defease the Refunded
Bonds as set forth herein. The Refunded Bonds shall include all or a portion of the Refunding
Candidates as designated by a Designated Representative and set forth in the Bond Purchase
Contract. Proceeds of the Bonds and other available funds of the City shall be deposited with
the Escrow Agent pursuant to the Escrow Agreement to be used immediately upon receipt
thereof to defease the Refunded Bonds as authorized by the 2006 Bond Ordinance and to pay
costs of issuance of the Bonds.
The net proceeds deposited with the Escrow Agent shall be used to defease the
Refunded Bonds and discharge the obligations thereon by the purchase of certain Government
-G 1- 03/18/15
�
Obligations (which obligations so purchased, are herein called "Acquired Obligations"), bearing
such interest and maturing as to principal and interest in such amounts and at such times
which, together with any necessary beginning cash balance, will provide for the payment of:
(1) interest on the Refunded Bonds due and payable on and prior to the Call
Date; and
(2) the redemption prices of the Refunded Bonds on the Call Date.
Such Acquired Obligations shall be purchased at a yield not greater than the yield
permitted by the Code and regulations relating to acquired obligations in connection with
refunding bond issues.
(b) Escrow Agent/Escrow Aqreement. The City hereby appoints U.S. Bank National
Association, Seattle, Washington, as the Escrow Agent for the Refunded Bonds (the "Escrow
Agent"). A cash balance, if any, and the Acquired Obligations shall be deposited irrevocably
with the Escrow Agent in an amount sufficient to defease the Refunded Bonds. The proceeds of
the Bonds remaining after acquisition of the Acquired Obligations and provision for the
necessary cash balance shall be utilized to pay expenses of the acquisition and safekeeping of
the Acquired Obligations and expenses of the issuance of the Bonds.
In order to carry out the purposes of this Section 7, each Designated Representative is
authorized and directed to execute and deliver to the Escrow Agent the Escrow Agreement.
(c) Call for Redemption of Refunded Bonds. The City hereby calls the Refunded
Bonds for redemption on their Call Date in accordance with the provisions of the 2006 Bond
Ordinance authorizing the redemption and retirement of the 2006 Bonds prior to their fixed
-22- osna�,s
,
maturities. Said defeasance and call for redemption of the Refunded Bonds shall be irrevocable
after the issuance of the Bonds and delivery of the Acquired Obligations to the Escrow Agent.
The Escrow Agent is hereby authorized and directed to provide for the giving of notices
of the redemption of the Refunded Bonds in accordance with the applicable provisions of the
2006 Bond Ordinance. The costs of publication of such notices shall be an expense of the City.
The Escrow Agent is hereby authorized and directed to pay to the Finance Director, or,
at the direction of the Finance Director, to the paying agent for the Refunded Bonds, sums
sufficient to pay, when due, the payments specified in this Section 7. All such sums shall be
paid from the money and Acquired Obligations deposited with the Escrow Agent, and the
income therefrom and proceeds thereof. All such sums so paid to said Finance Director shall be
credited to the Refunding Account. All moneys and Acquired Obligations deposited with the
Escrow Agent and any income therefrom shall be held, invested (but only at the direction of the
Finance Director) and applied in accordance with the provisions of this ordinance and with the
laws of the State of Washington for the benefit of the City and owners of the Refunded Bonds.
The City will take such actions as are found necessary to see that all necessary and
proper fees, compensation and expenses of the Escrow Agent for the Refunded Bonds shall be
paid when due.
Section 8. Tax Covenants. The City covenants that it will not take or permit to be
taken on its behalf any action that would adversely affect the exemption from federal income I
taxation of the interest on the Tax-Exempt Bonds and will take or require to be taken such acts I
as may reasonably be within its ability and as may from time to time be required under
'L 3' 03/18/15
.
applicable law to continue the exemption from federal income taxation of the interest on the
Tax-Exempt Bonds.
(a) Arbitrage Covenant. Without limiting the generality of the foregoing, the City
covenants that it will not take any action or fail to take any action with respect to the proceeds
of the sale of the Tax-Exempt Bonds or any other funds of the City which may be deemed to be
proceeds of the Tax-Exempt Bonds pursuant to Section 148 of the Code and the regulations
promulgated thereunder which, if such use had been reasonably expected on the dates of
delivery of the Tax-Exempt Bonds to the initial purchasers thereof, would have caused the Tax-
Exempt Bonds to be treated as "arbitrage bonds" within the meaning of such term as used in
Section 148 of the Code. The City will comply with the requirements of Section 148 of the Code
and the applicable regulations thereunder throughout the term of the Tax-Exempt Bonds.
(b) Private Person Use Limitation for Bonds. The City covenants that for as long as
the Tax-Exempt Bonds are outstanding, it will not permit:
(1) More than 10% of the Net Proceeds of the Tax-Exempt Bonds to be
allocated to any Private Person Use; and
(2) More than 10% of the principal or interest payments on the Tax-Exempt
Bonds in a Bond Year to be directly or indirectly: (A) secured by any interest in property used or
to be used for any Private Person Use or secured by payments in respect of property used or to
be used for any Private Person Use, or (B) derived from payments (whether or not made to the
City) in respect of property, or borrowed money, used or to be used for any Private Person Use.
-24- osne�is
,
The City further covenants that, if:
(3) More than five percent of the Net Proceeds of the Tax-Exempt Bonds are
allocable to any Private Person Use; and
(4) More than five percent of the principal or interest payments on the Tax-
Exempt Bonds in a Bond Year are (under the terms of this ordinance or any underlying
arrangement) directly or indirectly:
(A) secured by any interest in property used or to be used for any
Private Person Use or secured by payments in respect of property used or to be used for any
Private Person Use, or
(B) derived from payments (whether or not made to the City) in
respect of property, or borrowed money, used or to be used for any Private Person Use, then,
(i) any Private Person Use of projects described in subsection (3) hereof or Private Person Use
payments described in subsection (4) hereof that is in excess of the five percent limitations
described in such subsections (3) or (4) will be for a Private Person Use that is related to the
state or local governmental use of the projects refunded by the proceeds of the Tax-Exempt
Bonds, and (ii) any Private Person Use will not exceed the amount of Net Proceeds of the Tax-
Exempt Bonds allocable to the state or local governmental use portion of the projects to which
the Private Person Use of such portion of projects refunded by the proceeds of the Tax-Exempt
Bonds relate. The City further covenants that it will comply with any limitations on the use of
the projects refunded by the proceeds of the Tax-Exempt Bonds by other than state and local
governmental users that are necessary, in the opinion of its bond counsel, to preserve the tax
exemption of the interest on the Tax-Exempt Bonds.
-25- 03/18/15
(c) Modification of Tax Covenants. The covenants of this section are specified solely
to assure the continued exemption from regular income taxation of the interest on the Tax-
Exempt Bonds. To that end, the provisions of this section may be modified or eliminated
without any requirement for formal amendment thereof upon receipt of an opinion of the
City's bond counsel that such modification or elimination will not adversely affect the tax
exemption of interest on any Tax-Exempt Bonds.
(d) Designation under Section 265(b). In the Federal Tax Certificate the City may
designate any Tax-Exempt Bonds as "qualified tax-exempt obligations" under Section 265(b)(3)
of the Code for investment by financial institutions if the City does not expect to issue more
than $10,000,000 in qualifying tax-exempt obligations in calendar year 2015.
Section 9. Bond Fund and Provision for Tax Levv Pavments. The City hereby
authorizes the creation of a fund to be used for the payment of debt service on the Bonds,
designated as the "City of Renton Limited Tax General Obligation Bond Debt Service Fund,
2015" (the "Bond Fund"). No later than the date each payment of principal of or interest on
the Bonds becomes due, the City shall transmit sufficient funds, from the Bond Fund or from
other legally available sources, to the Bond Registrar for the payment of such principal or
interest. Money in the Bond Fund may be invested in legal investments for City funds.
The City hereby irrevocably covenants and agrees for as long as any of the Bonds are
outstanding and unpaid that each year it will include in its budget and levy an ad valorem tax
upon all the property within the City subject to taxation in an amount that will be sufficient,
together with all other revenues and money of the City legally available for such purposes, to
pay the principal of and interest on the Bonds when due.
-26' 03l18/15
The City hereby irrevocably pledges that the annual tax provided for herein to be levied
for the payment of such principal and interest shall be within and as a part of the tax levy
permitted to cities without a vote of the people, and that a sufficient portion of each annual
levy to be levied and collected by the City prior to the full payment of the principal of and
interest on the Bonds will be and is hereby irrevocably set aside, pledged and appropriated for
the payment of the principal of and interest on the Bonds. The full faith, credit and resources
of the City are hereby irrevocably pledged for the annual levy and collection of said taxes and
for the prompt payment of the principal of and interest on the Bonds when due.
Section 10. Defeasance. In the event that the City, to effect the payment, retirement
or redemption of any Bond, sets aside in the Bond Fund or in another special account, cash or
noncallable Government Obligations, or any combination of cash and/or noncallable
Government Obligations, in amounts and maturities which, together with the known earned
income therefrom, are sufficient to redeem or pay and retire such Bond in accordance with its
terms and to pay when due the interest and redemption premium, if any, thereon, and such
cash and/or noncallable Government Obligations are irrevocably set aside and pledged for such
purpose, then no further payments need be made into the Bond Fund for the payment of the
principal of and interest on such Bond. The owner of a Bond so provided for shall cease to be
entitled to any lien, benefit or security of this ordinance except the right to receive payment of
principal, premium, if any, and interest from the Bond Fund or such special account, and such
Bond shall be deemed to be not outstanding under this ordinance.
-2 7- 03/18l15
The City shall give written notice of defeasance to the owners of all Bonds so provided
far within 30 days of the defeasance and to each party entitled to receive notice in accordance
with Section 12.
Section 11. Sale af Bonds.
(a} Bond Sale. The Bonds shall be sold at negotiated sale ta the Underwriter
pursuant to the terms of the Bond Purchase Contract. Market conditions are fluctuating and, as
a result, the most favorable market conditions may occur on a day other than a regular meeting
date of the CounciL The Cauncil has determined that it would be in the best interest af the City
to defegate to the Designated Representatives for a limited time the authority to apprave the
final interest rates, aggregate principal amaunt, principal amounts af each maturity of the
Bonds, whether to issue the Bonds in one or more series, whether to desigr�ate the Bonds {or
the Bonds of a series) as Tax-Exempt ar Taxable Bonds, whether to designate the Bonds of a
series as "qualified tax-exempt obligations" under Section 265tb}{3j af the Code, selection of
the Refunded Bands, and redemption rights.
Each Designated Representative is hereby authorized to determine whether to issue the
Bonds in one or more series, whether to designate the Bonds (or the Bonds of a series) as Tax-
Exempt or Taxable Bonds, whether to designate the Bonds of a series as "qualified tax-exempt
abligations" under Section 265(b)(3) of the Code, and to approve the final interest rates,
aggregate principal amaunt, principal amounts of each maturity of the Bands, selection of the
Refunded Bonds, and redemption rights for the Bonds in the manner provided hereafter so long
as:
-2g- 03/18115
(1) the aggregate principal amount of the Bonds does not exceed
$14,000,000,
(2) the final maturity date for the Bonds is no later than December 1, 2028,
(3) the Bonds are sold (in the aggregate) at a price not less than 98%and not
greater than 120%,
(4) the Bonds are sold for a price that results in a minimum net present value
debt service savings over the Refunded Bonds of 8.00%,
(5) the true interest cost for the Bonds (in the aggregate) does not exceed
4.00%, and
(6) the Bonds conform to all other terms of this ordinance.
Subject to the terms and conditions set forth in this Section 11, the Designated
Representatives are hereby authorized to execute the Bond Purchase Contract. The signature
of one Designated Representative shall be sufficient to bind the City.
Following the execution of the Bond Purchase Contract, a Designated Representative or
the Finance Director shall provide a report to the Council describing the final terms of the
Bonds approved pursuant to the authority delegated in this section. The authority granted to
the Designated Representatives by this Section 11 shall expire 120 days after the effective date
of this ordinance. If a Bond Purchase Contract for the Bonds has not been executed within
120 days after the effective date of this ordinance, the authorization for the issuance of the
Bonds shall be rescinded, and the Bonds shall not be issued nor their sale approved unless such
Bonds shall have been re-authorized by ordinance of the Council. The ordinance re-authorizing
the issuance and sale of such Bonds may be in the form of a new ordinance repealing this
-29- osne�,s
ordinance in whole or in part or may be in the form of an amendatory ordinance approving a
bond purchase contract or establishing terms and conditions for the authority delegated under
this Section 11.
(b) Delivery of Bonds; Documentation. Upon the passage and approval of this
ordinance, the proper officials of the City, including the Designated Representatives, are
authorized and directed to undertake all action necessary for the prompt execution and
delivery of the Bonds to the Underwriter and further to execute all closing certificates and
documents required to effect the closing and delivery of the Bonds in accordance with the
terms of the Bond Purchase Contract.
(c) Preliminary and Final Official Statements. The Finance Director is hereby
authorized to ratify and to deem final the preliminary Official Statement relating to the Bonds
for the purposes of the Rule. The Finance Director is further authorized to ratify and to approve
for purposes of the Rule, on behalf of the City, the final Official Statement relating to the
issuance and sale of the Bonds and the distribution of the final Official Statement pursuant
thereto with such changes, if any, as may be deemed by her to be appropriate.
Section 12. Undertakin�to Provide On�oin� Disclosure.
(a) Contract/Undertaking. This section constitutes the City's written undertaking for
the benefit of the owners, including Beneficial Owners, of the Bonds as required by
Section (b)(5) of the Rule.
(b) Financial Statements/Operating Data. The City agrees to provide or cause to be
provided to the Municipal Securities Rulemaking Board ("MSRB"), the following annual financial
-3�- 03/18/15
information and operating data for the prior fiscal year (commencing in 2015 for the fiscal year
ended December 31, 2014):
(1) Annual financial statements, which statements may or may not be
audited, showing ending fund balances for the City's general fund prepared in accordance with
the Budgeting Accounting and Reporting System prescribed by the Washington State Auditor
pursuant to RCW 43.09.200 (or any successor statute) and generally of the type included in the
official statement for the Bonds under the heading "Comparative Statement of Revenues,
Expenditures and Changes in Fund Balances";
(2) The assessed valuation of taxable property in the City;
(3) Ad valorem taxes due and percentage of taxes collected;
(4) Property tax levy rate per$1,000 of assessed valuation; and
(5) Outstanding general obligation debt of the City.
Items (2)-(5) shall be required only to the extent that such information is not included in the
annual financial statements.
The information and data described above shall be provided on or before the end of
nine months after the end of the City's fiscal year. The City's current fiscal year ends
December 31. The City may adjust such fiscal year by providing written notice of the change of
fiscal year to the MSRB. In lieu of providing such annual financial information and operating
data, the City may cross-reference to other documents available to the public on the MSRB's
internet website or filed with the Commission.
If not provided as part of the annual financial information discussed above, the City shall
provide the City's audited annual financial statement prepared in accordance with the
-31- oans�,s
�
Budgeting Accounting and Reporting System prescribed by the Washington State Auditor
pursuant to RCW 43.09.200 (or any successor statute) when and if available to the MSRB.
(c) Listed Events. The City agrees to provide or cause to be provided to the MSRB, in
a timely manner not in excess of ten business days after the occurrence of the event, notice of
the occurrence of any of the following events with respect to the Bonds:
• Principal and interest payment delinquencies;
• Non-payment related defaults, if material;
• Unscheduled draws on debt service reserves reflecting financial difficulties;
• Unscheduled draws on credit enhancements reflecting financial difficulties;
• Substitution of credit or liquidity providers, or their failure to perform;
• Adverse tax opinions, the issuance by the Internal Revenue Service of proposed
or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-
TEB) or other material notices or determinations with respect to the tax status of
the Bonds, or other material events affecting the tax status of the Bonds;
• Modifications to the rights of Bondholders, if material;
• Optional, contingent or unscheduled Bond calls other than scheduled sinking
fund redemptions for which notice is given pursuant to Exchange Act
Release 34-23856, if material, and tender offers;
� Defeasances;
• Release, substitution, or sale of property securing repayment of the Bonds, if
material;
• Rating changes;
-3 Z- 03/18/15
• Bankruptcy, insolvency, receivership or similar event of the City;
• The consummation of a merger, consolidation, or acquisition involving the City
or the sale of all or substantially all of the assets of the City, other than in the
ordinary course of business, the entry into a definitive agreement to undertake
such an action or the termination of a definitive agreement relating to any such
actions, other than pursuant to its terms, if material; and
• Appointment of a successor or additional trustee or the change of name of a
trustee, if material.
(d) Format for Filings with the MSRB. All notices, financial information and
operating data required by this undertaking to be provided to the MSRB must be in an
electronic format as prescribed by the MSRB. All documents provided to the MSRB pursuant to
this undertaking must be accompanied by identifying information as prescribed by the MSRB.
(e) Notification Upon Failure to Provide Financial Data. The City agrees to provide or
cause to be provided, in a timely manner, to the MSRB notice of its failure to provide the
annual financial information described in Subsection (b) above on or prior to the date set forth
in Subsection (b) above.
(f) Termination/Modification. The City's obligations to provide annual financial
information and notices of certain listed events shall terminate upon the legal defeasance, prior
redemption or payment in full of all of the Bonds. Any provision of this section shall be null and
void if the City (1) obtains an opinion of nationally recognized bond counsel to the effect that
the portion of the Rule that requires that provision is invalid, has been repealed retroactively or
-33- oans�,s
I _ _ _
otherwise does not apply to the Bonds and (2) notifies the MSRB of such opinion and the
cancellation of this section.
The City may amend this section with an opinion of nationally recognized bond counsel
in accordance with the Rule. In the event of any amendment of this section, the City shall
describe such amendment in the next annual report, and shall include a narrative explanation
of the reason for the amendment and its impact on the type (or in the case of a change of
accounting principles, on the presentation) of financial information or operating data being
presented by the City. In addition, if the amendment relates to the accounting principles to be
followed in preparing financial statements, (A) notice of such change shall be given in the same
manner as for a listed event under Subsection (c), and (B)the annual report for the year in
which the change is made shall present a comparison (in narrative form and also, if feasible, in
quantitative form) between the financial statements as prepared on the basis of the new
accounting principles and those prepared on the basis of the former accounting principles.
(g) Bond Owner's Remedies Under This Section. The right of any bondowner or
Beneficial Owner of Bonds to enforce the provisions of this section shall be limited to a right to
obtain specific enforcement of the City's obligations under this section, and any failure by the
City to comply with the provisions of this undertaking shall not be an event of default with
respect to the Bonds.
(h) No Default. Except as otherwise disclosed in the City's official statement relating
to the Bonds, the City is not and has not been in default in the performance of its obligations of
any prior undertaking for ongoing disclosure with respect to its obligations.
-34- osns�,e
Section 13. Lost, Stolen or Destroved Bonds. In case any Bond or Bonds shall be lost,
stolen or destroyed, the Bond Registrar may execute and deliver a new Bond or Bonds of like
series, date, number and tenor to the Registered Owner thereof upon the Registered Owner's
paying the expenses and charges of the City and the Bond Registrar in connection therewith
and upon his/her filing with the City evidence satisfactory to the City that such Bond was
actually lost, stolen or destroyed and of his/her ownership thereof, and upon furnishing the City
and/or the Bond Registrar with indemnity satisfactory to the City and the Bond Registrar.
Section 14. Severabilitv: Ratification. If any one or more of the covenants or
agreements provided in this ordinance to be performed on the part of the City shall be declared
by any court of competent jurisdiction to be contrary to law, then such covenant or covenants,
agreement or agreements, shall be null and void and shall be deemed separable from the
remaining covenants and agreements of this ordinance and shall in no way affect the validity of
the other provisions of this ordinance or of the Bonds. All acts taken pursuant to the authority
granted in this ordinance but prior to its effective date are hereby ratified and confirmed.
Section 15. Effective Date of Ordinance. This ordinance shall go into effect thirty(30)
days from the time of final passage as provided by law.
PASSED BY THE CITY COUNCII this 13th day of April, 2015.
Jason A. Seth, CMC, City Clerk
APPROVED BY THE MAYOR this 13th day of April, 2015.
Denis Law, Mayor
-35- oans�,s
,
Approved as to form:
Deanna Gregory
Pacifica Law Group LLP
Bond Counsel
Date of Publication:
-36- osnans
CERTIFICATE
I, the undersigned, City Clerk of the City Council of the City of Renton, Washington
(the "City"), DO HEREBY CERTIFY:
1. The attached copy of Ordinance No. (the "Ordinance") is a full, true and
correct copy of an ordinance duly passed at a regular meeting of the City Council of the City
held at the regular meeting place thereof on April 13, 2015, as that ordinance appears on the
minute book of the City; and the Ordinance will be in full force and effect thirty (30) days from
the time of final passage as provided by law; and
2. A quorum of the members of the City Council was present throughout the
meetin and a ma'orit of those members resent voted in the ro er manner for the assa e
g J Y p p p P b
. of the Ordinance.
IN WITNESS WHEREOF, I have hereunto set my hand this 13th day of April, 2015.
Jason A. Seth, CMC, City Clerk
A
CITY OF RENTON COUNCIL AGENDA BILL
. d .
7
Subject/Title: Meeting:
Utility Bill Adjustment REGULAR COUNCIL - 23 Mar 2015
Exhibits: Submitting Data: Dept/Div/Board:
A. Leak Adjustment Request Administrative Services
Staff Contact:
Jamie'Thomas x6929
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ I Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ � City Share Total Project: $
SUMMARY OF ACTION:
The property owner at 215 S 4th Place, a commercial property, is asking for a utility bill adjustment on
the City Sewer and King County Metro charges that were the result of a leak.
The leak was detected in a broken pipe underneath the concrete flooring of the building. The leak was
repaired in March 2014 and request for adjustment was also received in March. Since the original
request, the City has been waiting for additional backup documentation to show the adequate repairs
were made, as required by City Code 8-5-23 and 8-4-46.
The requested adjustment covers the billing periods December 2013 - March 2014 and breaks down as
follows:
City Sewer $3,290.86
KC Metro 5,825.82
Total $9,116.68
STAFF RECOMMENDATION:
Approve an adjustment for$9,116.68 is made to the customer's account for the City Sewer and KC
Metro portions of the bill.
,
.,��".�'�Ci of, .;�.
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_.��+r�- �; !'L• ��� �7���� E�'�'t '-R-�`. .
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i�e:e �V'��' .~.+�:�'��.a.���:� ��
. Water Lea�c Adjustm�n#Req��st For� �enis �aw, Mayor
.
Iwen Wang,Adminis:rator
Date: .31.:J�/ �� City Account Number.
G� -� .
ServiceAddress: ?/� 5, �� � L BillingPeriod:
Location Type: Sinale Family Residential- � Non-Residential-,� �
LeakAdjustmentPoIicy(Ordinance 560Q,6-IS-2011)
• The City will process and grant no more than one water billing adjustment for water leaks on the
customers'side of the water meter per water service connection every five(5)years.Adjus�nents
will be calculated oT:er the billing periods when the water leak occurred,up to a maximum of two ..
(2)regular meter readin;cycles.Leak adjustments will be graated for service lines oniv. .
• A written request for a water billin; adjustmont must be submitted to Utility Billine Customer
Service within sixty(60)days of discovery of the water leak and/or sixty(60)days of receipt of a
notice from the City regarding high water consumption and that a leak might have occurred. The
written request must include tlze service address, billino periods over which ihe leah occurred,
location of the leak and a copy of tl:e repair receipt wiih a clear writien description of the
complefed repair. Photos ver��ing the repair and ihe loca�ion of the leak are strongly •
recommended
Adjustment Methodolopy(Ordinance 5210,6-5-06)
• The water portion ofthe bill will be adjusted by charging for only 50%of the excess consumption
charoe over the billing period(s) when the leak occurred. Example of an adjusted water billino
calculation: (0.50 X Consumption in excess of historical average for b�lli.ng period) X
=��'- �- - � Commodity Rate:.Adjustmen�s a eater�han $2,QOQ sh�il--be-submitted ta the Finance Committee� -°-� - . - �.:
for approval or denial. There will be no adjus�ent of fne Basic Monthly Char;e or any other
water chaige.(Ord.5210,6-5-200� "
• For non-residential sewer accounts, a full adjustment of the sewer bill wili be made for all leaked
water that did not enter the sanitary sewer system. The adjustment will be determined by
averaging normal water consumption from previous representative billing periods and charging
wastewater volume rates based on th�s normal averaQe volume.Adjustments greater than$2,000
shall be submitted to the Finance Committee for agproval or denial. There.will be no adjus�ent
ofthe base charje or any other sewer charge.
� .
Date Leak was repaired:�f�/�Leak Repaired By: ' I��vy�.,� f ��'•�-5
/ � •
Location of Leak: Un�,/v f-- r.u.�c_r<:,l-r� �/vv or'
Type of Leak: I��1^�'��t l� ,(�.',.�/� C.vc.:�..T/�. y
n / 1 '
Property Owner Name:�Pi 1/n✓�st,r�«�S Contact PhoneY:�T��/L�Z
Property Owner Signature ��.���'�2/ Date: / / '
�
Note:Attach repair receipts to th�s iequest form Adjustment will not be processed without proof of repair.
Approverl ❑ Denied❑ Reason
10555GRADYWAY,AENTONWA98057 PHONE;(425J-430•6851 fAX:(425j-430-6855-ORD.56584/13/1011 �
,
�.
Actual Average Refunded
Consumption Consumption Consumption Rate Total
Mar-14 Sewer 127.00 19.00 108.00 3.12 336.96
Feb-14 Sewer 421.00 19.00 402.00 3.12 1,254.24
Jan-14 Sewer 319.44 17.00 302.44 3.12 443.61
Jan-14 Sewer 44.56 - 44.56 2.97 132.35
Dec-13 Sewer 229.00 19.00 210.00 2.97 623.70
Total Sewer Refund 3,290.86
Mar-14 KC 127.00 19.00 108.00 5.46 589.68
Feb-14 KC 421.00 19.00 402.00 5.46 2,194.92
Jan-14 KC 364.00 17.00 347.00 5.46 1,894.62
Dec-13 KC 229.00 19.00 210.00 5.46 1,146.60
Total KC Sewer Refund 5,825.82
Grand Total 9,116.68
' . ` I
Tran Date Tran Type Amount Description Water�Sewer Storm KC Sewer Garbage Penalty Misc unapp ca '
O8/30/201�illmg � 40.27 8-14.601.CM1.0015114.M 40.27 �I
OS/20/201�Payment -833.96 -534.80 -249.16 I
08/18/20144djustment 43.60 Penalty 10% 43.60
07/30/201�i1ling 793.69 �40.32 203.93 349.44
07/30/201Billing 40.27 7-14.601.CM1.0015114.M 40.27
07/17/201�ayment -435.98 -435.98
07/16/20144djustment 32.74 Penalty 109�0 32.74
06J30/201Billing 395.71 125.48 100.97 169.26
06/30/201Billing 40.27 6-14.601.CM1.0015114.M 40.27
06/19/20144djustment 39.98 Penalty 10% 39.98
06/Ob/201�ayment -327.44 -327.44
OS/30/201�ilting 287.17 94.16 72.89 12Q.12
05/30/201Biiling 40.27 5-14.601.CM1.0015114.M 40.27
05/16/2014'ldjustment 15937 Penalty 109�0 159.37
OS/07/201�ayment -454.80 -459.80
04/30/201Billing 359.53 115.04 91.61 152.88
04/30/201�illing 40.27 4-14.601.CM1.0015114.M 40.27
04/Ol/201�Aayment -4,438.00 -459.56 -400.49 -3,457.14 -120.81
04/Ol/201�illing 60.00 Follow Up Shut Off 60.00
03/28/20144djustment 9,577.38 NSF/RET ITEM/NO FEE 2,759.72 2,451.02 4,286.10 80.54
03/30/201Billing 1,553.47 459.56 400.49 693.42
03/30/201Billing 40.27 3-14.601.CM1.0015114.M 40.27
03/25/201�ayment -9,577.38 Clearing House -2,759.72 -2,451.02 -4,286.10 -80.54
02/28/201Billing 5,099.11 1,482.68 1,317.77 2,298.66
02/27/20144djustment 4,438.00 NSF/RET ITEM/NO fEE 1,277.04 1,133.25 1,987.44 40.27
02/28/201Billing 40.27 2-14.601.CM1.0015114.M 40.27
02/24/201�ayment -4,438.00 Clearing House -1,277.04 -1,133.25 -1,987.44 -40.27
Ol/30/201�illing 4,397.73 1,277.04 1,133,25 1,987.44
Ol/30/201�illing 40.27 1-14.601.CM1.0015114.M 40.27
Ol/24/201�ayment -2,749.92 Clearing House -777.04 -684.19 -1,250.34 38.35
12/30/201�itling 2,Tii.57 777.04 684.19 1,250.34
12/30/201�i11 ing 3835 12-13.601.CM 1.0015114.M 3835
12/24/201�ayment -1,198.92 C�earing House -338.80 -292.15 -529.62 -38.35
11/30/201�illing 1,160.57 338.80 292.15 529.62
11/30/201�illing 38.35 11-13.601.CM 1.0015114.M 38.35
11/24/201�ayment -540.92 Clearing House -152.88 -125.83 -223.86 -38.35
10/30/201�illing 502.57 152.88 125.83 223.86
10/30/201�iiling 38.35 10-13.601.CM1.0015114.M 38.35
10/25/201�ayrnent -341.17 Clearing House -96.44 -75.34 -131.04 -38.35
09/30/201�illing 302.82 96.44 75.34 131.04
09/30/201�illing, 3835 9-13.601.CM1.0015114.M 38.35
09/24/201�ayment -317.67 Clearing House -89.80 -69.40 -120.12 -38.35
User ID:04752 Password:0548 Lot Size/SF: 0.00 215 5 4TH PL�217
Phone Pay @1.800.430.1669/online @ www.rentonwa.gov Acreage: 0.00 240548 004752000
UB-Account History Ust(Printecb3/13/2015- 2:51:PM Impervious: 0.00 Pag 04 COMI�
I
i
Tr�n nate T�;�r"'��pe Amo+mt DeScri�ti r. �'1,�ter `e�er t*�rm Y:'-e�rer G�rb-�geV--- ^�n rity Misc urtapp ca I
�1/15/2Of1£Hilfing .._ 190.87 60.17 41.23 89.47 �
12/l7/200,;3iiLng 16$.4�i 54.1A if,,?i 78A4
11JI512C+C�3ii{�trg 116.t3J 40.0? ?�.63 51.37 II
20/15/Z{:C+aii!l�ng 168.�13 S4.1A 3;.25 78.Q4
44/1T('20C���ill�ng 116.07 40.07 ?4.63 5137
OS/15/?_OO�illing 101.]] 36.05 23.31 43.75
U7J16JZflCa;i�iii�ng 86.15 32.03 i7.99 36.13
06/25JZ{}ta d3iiling 123.55 42.43 16.29 55.18
Q5/15(2QC;�F3illing 93.63 34.04 ]9.55 39.94
04/16/?U(I,i3iAmg 1D1.11 36.05 �1.31 43JS
03/15f 200�3i1lrng 86.15 32.03 27.99 36.23
O�J2Sf 200�3ifl�ng 86.25 32.03 17.99 3G.23
Q1f 1Gi20t)�9i1}�ng 8Q.43 3U.46 ?7.13 32.44
12/1S/20UEt3illing 86.9� 37.37 iA"I1 35.86
11J1`,/20QtHiiling %3.I2 ?8.55 15.55 29A2
lOJ1bf20UE#�iil+��g 73.1? 28.55 25.55 29.Q2
09i15/2QO�i1l�ng 114.58 40.�1 25.03 49.54
OS(15/200t9illing 86.94 32.37 18.71 35.86
Q7/14/200�illing 80.03 3d.46 17.13 32.44
Ob/25J2f70�iliing 328.79 99.Z2 74.01 155.56
QSf 15/2QQ�iiting 294.2A 89.67 66.11 138.46
Q4/28/200�illing 321.86 8alanee from Mistory Purge 97.31 72.43 152.14
Route Sequence Seriat 380d-003620-73414153 Read Date Reading tonsumption Meter Status Active ,
02/25/2015 2,063 42
O1/27/2015 2,021 57
12J22I2014 1,9b4 37
11J25/2Q14 2,927 39
10/27/2014 1,888 34
i 09/24/2014 1,854 32
� 07f28f201A i,78$ 6A
� 05f 24/2014 1,724 �1
05/27/2014 1,693 22 ,M,G(�
04/28/2014 1,67I 28 %"�
03j25J2d1d 1,543 127 ��
a�l2712oi� z.si� a2i 1°t
O1/28/201R 1,d95 364 ��
12/27/2013 731 229 1�
11J26/2013 502 97
10/3Q/2Q13 405 41
User ID:Q4752 Passward:0548 lot Size/SF: 0.00 �15 S 4TN PL�2ll
Ph�ne Pay @1.800.430.1669Ianline @ www.rentonwa.gov Acreage: 0.00 2d0548 004752000
UB-Account History List(Printe+c�3r13j2015- 4:S8:PNE P�B��C���
irnperviour 0.00
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�
: I
Rw,te SequencF�S��i.,l 'i8Q0 00�620-734141��" Read D��� Readi�g Cansumption Meter Status Active II
09/27/2013 364 24 ',
U8/26/2013 340 22 '
07/29J2013 318 46
06/26/2013 272 22
OSJ29/2013 25D 24
04/26/2013 226 24
u.Si:IJel)1� �U1 ??��I
i��/�Si.=U�3 ii�U Z6y��
s!1/::t�f1U13 754 11 ��`
, <�;i. ;3 24��`
11/29/2012 109 22
10/30/2012 81 16
04/27/2012 G1 23
08/28/2012 38 25
07/30/Z012 13 13
07/17/2012 0 0
Route Sequence Seria! 2560-000720-401137?b _ Read Date Reading Consumption Meter Status Removed
07/12/2012 2,439 25
06/07/2012 2,414 18
05/O1/2012 2,396 11
04/06/2012 2,385 17
03/02/2012 2,368 16�R-2
42/03/2012 2,352 13 y�2•
O1/04J2012 2,339 13 y RZ
12/OS/2011 2,326 13 �/�/L
11/04/2011 2,313 15 f
10/06/2011 2,298 11
09/12/2011 2,287 22
08/03/2011 2,265 15
07/06/2011 2,250 19
06/03/2011 2,231 16
05/04/2011 2,215 14
04/05J2011 2,201 16
03/02/2011 2,185 SO
02/07/2011 2,175 15
O1/05/2011 2,160 17
12/02/2010 2,143 11
11/O8/2010 2,132 22
10/05/2010 2,110 21
User ID:04752 Password:0548 � Lot Size/SF: 0.00 215 5 47H PL#217
Phone Pay @1.800.430.1669/online @ www.rentonwa.gov Acreage: 0.00 �a0548 Ooa752 000
UB-Account History List(Printec�3/13/2015- 4:58:PM g 04 COMI�
Impervious: 0.00 Pa e:
�
INVOICE
March 14, 2014
Maryan and Son Concrete Work
10452132ad AVE N.E
Kirkland, WA 98033
206.371.8928 Cell
425.822.4186 Fax
Attn:Jack D.Alhadeff
DSB Investments, LLC.
Description:
We provided the necessary services, labor and materials to complete the
plumbing work and concrete work necded for the project.
Plumbing work:
• Labor- $1,200.00 �
• Material- $500.00 G� 1 r�
�rrrYl
Concrete work:
• $4,000.00 �
�-t.. �/Y!
Subtotal: $5,700.00 x tax �'^ ,
Tax rate .095: $541.50 . �� �, /,/�7��".,�,� Cv
Total: $6,241.50
��
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Thank you for your business. �.e ,��r��/ f��f- �'�� � ���'
Y �
Maryan and Son Concrete Works
.
.
. ,
- 95 South Tobin Street
� Suite 201
D S 8 1 N V E S T M E N T S Renton,WA 98057
P 425 830 1451
Recognizing VVealth Through Real Estate daniel@dsbinvestments.com
www.dsbinvestments.com
July 1, 2014
T. Weishaupt
City of Renton
1055 South Grady Way
Renton, WA 98057
Re: Account#004752-000
Service Address 215 4`� Place
Hello,
Thank you for asking for more information I hope this will help you understand what
happened, how we have repaired it and what was involved.
We are not insured for any of this work as the insurance company has denied our
' claim.
Problem
When we first got notice of a water leak we went to the property and checked we fixed a
leak on the meter for building 203. We repaired the wrong meter.
Solution
30 Days later
Water leak building 215 we were losing water from our meter for building 215. When we
meet with the water de artment to hel locate the leak it was determined that the leak
P P
was in the parking lot and the city worker tried to locate where it was leaking. He
identified a spot between the meter and building as the most likely. Our maintenance
person cut the asphalt dug and found the water pipe. He dug around the water pipe and
found no water. We got back in contact with the city and determined that the problem
was not under the parking lot but in the building. $780.00 Labor, $83.47 Materials
This building was a medical clinic when built and there are water everywhere to
acxommodate that type of usage, making the task of Iocating a leak extremely difficult.
The maintenance people from one of our rental properties (Normandy Court Apartments)
then rented a device to listen to the sound of water pipes to try to locate the source. We
never got a good reading so we spent on full day looking and fistening for the leak,
turning on and off valves trying to hear some sound to identify the location. Labor
$520.00, Equipment Rental $62.73
�
We then called Maryan to take over. He is a utilities contractor and has the type of
peopfe and equipment to find and repair this problem. Paid$6,241.50
We never did locate the exact Iocation of the leak. However, we did determine that the
leak under the floor of Latin Market. Maryan ran a temporary water line in the unit in
order to get the water working correctly. This line will have to be reinstalled correctly in
the walls or floor of the Latin Market This will require that we move all the inventory and
equipment out of the main retail area of the sto�e. cut the concrete across the retail area
and connect to the water line in the back storage room, and recover the floor with VCT
tile. We have not done this work currently as the tenant is planning improvements in this
area and would like to do all the work at the same time. Budget$20,000.00
Expenses
20HRS @ $65.00 $1,300.00
Materials $ 83.47
Listening Device Rentaf $ 62.73
Mayan and Son Concreie Work $6,241.50
Total Paid $7,687.70
Budget for Permanent repair $20.000.00
Total Projected costs $27,687.70
Thank you for your consideration
DSB Investments LLC
Jack D.Alhadeff
Partner
.
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Finance and Information Technology
lwen Wan�,Administrator Denis Law, Mavor
06/20/2014
D56 INVESTMENTS LLC
95 S TOBIN ST STE 201
RENTON, WA 98057-5324
RE:Account#004752-000
Service Address: 215 S. 4tn PI
Hello,
We are returning the enclosed leak adjustment request to you for more detailed information.
The repair receipt needs to have a detailed description of where the leak was and how it was
repaired.There are very specific guidelines we have to follow to grant a one time in 5 year leak
adjustment.This has been on hold waiting for you to submit this information per the
conversation we had when you dropped off the form.
If you are still interested in pursuing a leak adjustment please provide the requested
information as soon as possible.
Thanks,
T. Weishaupt
I �
.
�
' .
INVOICE
March 14, 2014
Maryan and Son Concrete Work
10452132°d AVE N.E
Kirkland, WA 98033
206.371.8928 Cell
425.822.4186 Fax
Attn:Jack D. Alhadeff
DSB Investments, LLC.
Description:
We provided the necessary services, labor and materials to complete the
plumbing work and concrete work needed for the project.
Plumbing work:
• Labor- $1,200.00
• Material- $500.00 G�� 1 c�t,
m���
Concrete work:
• $4,000.00 �
Subtotal: $5,700.00 x tax '' C,
Tax rate .095: $541.50 /, ��,�`, ����,���� �
� <7�%v'
Total: $6,241.50 /`"`
O�'
_ � �/�/rn�i„ f,v�c�C
�� f �
'Thank you for your business. � � rlt,,..a�r � �� �'
/�e ��.r eG � Y �
/
Maryan and Son Concrete Works
. _ �
' ;�Commeot[He1pJ: This date represents �
FINANCE COMMIITEE ; date of Council meeting when report is
COMMIITEE REPORT uresented.NOT committee meeting date
;' ; Comment[Help]: This date represents
April 6,201 Y ; ,,'`�date of Council meeting it was referred to �
�--------------------------------------------------� �committee
Utility Billing Adjustment
I ((March 23,2015� ���'
The Finance Committee recommends granting the waiver requested for sewer and King County
Metro related charges from a water leak at at the service address of 215 S 42h Place (Account
#04752-000), as presented for the total amount of $9,116.68. The adjustment includes City
Sewer($3,290.86)and King County Metro($5,825.82)charges above their normal usage.
Don Persson,Chair
Greg Taylor,Vice Chair
Armondo Pavone,Member
cc: Kari Roller,Financial Services Manager
Terri Weishaupt,Utility Billing Supervisor
,
1►'►
CITY OF RENTON COUNCIL AGENDA BILL
�• e '
Subject/Title: Meeting:
2015 Carry Forward Budget Amendment REGULAR COUNCIL - 23 Mar 2015
Ordinance
Exhibits: Submitting Data: Dept/Div/Board:
A. Issue Paper Administrative Services
B. Ordinance
C. Budget Adjustment Detail Staff Contact:
Iwen Wang, ASD Administrator, x-6858
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
. 949 826 Transfer Amendment:
Expenditure Required• $ 66, , I $
73,826,621 (Fund Balance &
Amount Budgeted: $ Revenue Generated: $ Revenue)
Total Project Budget: $ I City Share Total
Project: $
SUMMARY OF ACTION:
The proposed 2015 carry forward budget amendments will primarily continue projects not yet completed
in 2014. It wi►I 1) recognize new/additional grant related expenses; 2) transfer additional reserves
based on the revised reserve targets approved by Council to help the city manage upcoming financial
needs and future adversities.
STAFF RECOMMENDATION:
Approve an amendment in the 2015/2016 Budget appropriations in the amount of$66,949,826 with the
total amended budget to be $552,837,193 for the biennium and adopt the ordinance.
ADMINISTRATIVE$ERVICES DEPARTMENT D Q ;�,�f{�
M E M 0 R A N D U M C��l��O'� ��`�
DATE: March 23, 2015
T0: Ed Prince, Council President
Members of the Renton City Council
VIA: Denis Law, Mayor
FROM: Iwen Wang, Administrator
SUBJECT: 2015 Carry Forward Budget Amendment Ordinance
ISSUE
Should the 2015/2016 Budget be amended to incorporate carry forward items as detailed below?
RECOMMENDATION
Adopt the ordinance amending the 2015/2016 Biennial Budget.
OVERVIEW
At the end of 2014, the overall fund balance was $43.9 million higher than budgeted. $39.7 million of
this amount is in utilities, capital, special revenue, and internal service funds; with the remaining $4.1
million in the General Fund. Most of this balance, together with $30.5 million in grants, donations, and
other resources expected for 2015, makes up the $67 million proposed amendments, as discussed in
further detail below.
I. PROPOSED GENERAL GOVERNMENTAL ADJUSTMENTS:
The General Governmental operations ended 2014 with $4.1 million in positive fund balance, the
net of $1.6 million in expenditure savings and a revenue surplus of $2.4 million. The proposed
budget amendment includes $379k in grants, donations, and interFund revenues that we expect to
receive in 2015 and $3.8 million in proposed expenditure, including $1.3 million transfer to fully
fund the Rainy day and Catastrophic Reserves, and beginning to fund the Annexation Sales Tax
Credit Elimination reserve; and $1.35 million transfer to capital projects for Sunset Park property
(Parcel B acquired at the end of 2014) building demolition, Sunset Lane design, and LED streetlights
conversion (to convert 2600 PSE owned street lights). The adjustments will leave $14 million in
General Fund Balance,which represents 12%of expenditure budget.
In addition to the $2.65 million transfers above, the remaining $1.2 of the $3.8 million expenditure
adjustments include new appropriations as well as continuing 2014 approved projects or costs.
Adiustment bv Department:
1. Court Services (MC): $37k carry forward of remaining Trial Court Improvement Account (TCIA)
balance.
2. Community & Economic Development (CED): $153k consultant services for Transportation
Element of Comp Plan update related work; $28.5k for Choice Neighborhood Grant application
assistance, $100k for additional Permit Center reconfiguration costs (for a total cost of
$380,000)and$11.Sk for the 4 Culture Sustainable Art Grant.
I �
r ,
Ed Prince,Council President
Members of the Renton City Council
Page 2 of 3
March 23,2015
CED will also carry forward previously approved $50k building abatement fund and $155k of
Community Development Block Grants for the fa4ade improvement loan program.
3. Police (PD): carry forward $74k balance of Federal/State Seizure funds and $13k in 2012 Justice
Assistance Grants (JAG). Also carry forward $17.6k for the Police Youth Program funded by
donations received.
4. Fire & Emergency Services (FES): $14k to recognize grant donation for Heart Month, 2014
Emergency Management Performance Grants and purchase of 1 Toughbook.
S. Community Services (CS): provide $30k for Clam Lights and 4th of July events due to lower
sponsorship/donations; $56k to recognize Maple Valley Hwy/ Rainier Ave/Highlands to Landing
landscape maintenance costs; and $60k for contract Arborist.
$178k carry forward for travel/training, "I CANN" program grant and Knotweed Control Grant.
6. Public Works (PW): $162k for various Transportation Operations/Maintenance contracts and
supplies ($37k), signal improvement projects ($70k), contract for traffic counts ($25k), purchase
of a digital plotter ($30k). The Division also request the replacement of E098 (Thermal marking
machine and trailer$100k total costs),funded by equipment reserve.
Street Maintenance division will carry forward $5k for small tools/minor equipment and $14.5k
for a new mower.
(I. OTHER FUNDS:
Combined, all other City funds will require a carry forward appropriation of$63.2 million (majority is
capital in nature).
1. Hotel/Motel Tax Fund (110): $39k carry forward for the Renton Community Marketing
Campaign.
2. Cable Communications Development Fund (127): $20k carry forward for broadcast systems
upgrade.
3. Impact Mitigation Funds (303, 304, and 305): $195k net adjustment transfer to Transportation
CIP Fund 317 for S 7th St ($120k), SW 27th St Project ($95k) and Carr Road Improvement Project
(-$20k).
4. Municipal CIP Fund (316): $5.6 million, including carry forward projects previousty approved by
the City Council ($5.1 million), and $450k new items (additional permit center reconfiguration
costs and Sunset Park 8 Duplex Demo)funded by transfers from General Fund 000.
5. Transportation CIP Fund (317): $7.2 million, primarily for, Traffic Safety Program, Sunset Lane
preliminary design, 5 7th St, continuation of 2013 LED Streetlights Conversion (City owned street
lights), Arterial Rehabilitation, SW 27t'' Street, Garden Avenue, Sunset Blvd Corridor and Carr
Road improvement projects. New project proposed are $555k to convert the 2600 PSE owned
streetlights to LED funded by$170k savings from the 2013 LED conversion project, $185k in PSE
contribution, and $200k in General Fund transfer. The proposed amendment will also increase
the Sunset Lane design budget by $400k to bring the design to completion to facilitate the
overall Sunset area redevelopment projects.
6. Housing Opportunity Fund (326):$75k carry forward authorized balance.
7. New Library Development Fund (336):$15.3 million carry forward authorized balance.
r
' Ed Prince,Council President
Members of the Renton City Council
Page 3 of 3
March 23,2015
8. Airport Operating and CIP Fund (402 & 422): $14.2 million carry forward for various Airport CIP
projects, of which $13.9 million is funded by grants.
9. Waterworks Utility Systems: carry forward $17.4 million in approved capital projects and $6.7
million in grants.
10. Equipment Rental Fund (501): $1.3 million in approved capital equipment replacement and
$115k in new replacement equipment (the thermal marking machine/trailer for Transportation
Division and mower for Street Maintenance Division).
11. Information Services Fund(503):$965k to continue IT projects in progress.
12. Facilities Internal Service Fund (504): $198k adjustment to carry forward $80k for various
facilities projects and $118k new adjustment for various City Hall office modifications, Senior
Center Roof replacement and installation of conduit for holiday lights at Coulon Park. These
adjustments are funded by $32k transfer from Municipal CIP Fund with the remainder in 2014
expenditure savings.
CONCLUSION
The 2015 carry forward budget amendments will primarily continue projects not yet completed in 2014;
recognize new/additional grant related expenses; and transfer additional reserves based on the revised
reserve targets approved by Council to help the city manage upcoming financial needs and future
adversities. Staff recommends Council approve the proposed adjustments.
Attachments: Budget Amendment Ordinance,Exhibit A,and Exhibit B
2015 Carry Forward 8udget Amendment Detail
,
CITY OF RENTON, WASHINGTON
ORDINANCE N0.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING THE CITY
OF RENTON FISCAL YEARS 2015/2016 BIENNIAL BUDGET AS ADOPTED BY
ORDINANCE NO. 5737, IN THE AMOUNT OF$66,949,826.
WHEREAS, on November 3, 2014, the City Council adopted Ordinance No. 5737
approving the City of Renton's 2015/2016 Biennial Budget; and
WHEREAS, funds appropriated in 2014, but not expended in 2014 due to capital project
interruptions and delays in invoice payments, need to be carried forward and appropriated for
expenditure in 2015; and
WHEREAS, minor corrections and the recognition of grants, contributions and
associated costs and new cost items not included in the budget require additional adjustments
to the 2015/2016 Biennial Budget;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
SECTION I. Ordinance No. 5737 establishing the City of Renton's 2015/2016 Biennial
Budget is hereby amended in the total amount of $66,949,826 for an amended total of
$552,837,193 over the biennium.
SECTION II. The 2015 Carry Forward Budget Adjustment Summary by Fund is hereby
attached as Exhibit A and the 2016 Adjusted Budget Summary by Fund is hereby attached as
Exhibit B. Detailed lists of adjustments are available for public review in the office of the City
Clerk, Renton City Hall.
1
ORDINANCE NO.
SECTION III. This ordinance shall be effective upon its passage, approval, and five (5)
days after publication.
PASSED BY THE CITY COUNCIL this day of , 2015.
lason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2015.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1862:3/16/15:scr
2
ORQINRNCE NO.
Exhibit A: 2Q25 Carry Forward Budget Adjustment Summary by Fund
. . �- ..n. .,.. ND 8AUINCE .
. . .� , . BEGINNIN6fUNDBALANCE _ . .._ . ._ REVENUES .. _ .. .._E%PENp1TUHES .._ .. . EMOINGFU._ , . ..Available
2015 Beg 2015 Adj 2p15 2015 2p15 20i5• Ending Fund Reserved/ Fund
Fund Fund BaI Changes Fund Bai Budgeted Changes Adjusted Budgeted Changes Adjusted Balance Designated Baiance
ppp�py�qqE, 8,59d,362 2,564,951 11,159,313 83,402,d44 29,032 $3,432,d72 83,440,932 3,Id7,965 86,638,897 7,951,$E27 7,951,$87
001 CONIMUNIttSERVlCES 2,422,533 4A5,170 2,A67,743 12,284,644 14A,280 12,478,920 22,284,640 323,716 12,6Q8,356 2,338,267 2,338,267
pp;g��g 1,5$1,566 565,663 2,147,229 10,U96,711 - 10,496,711 30,046,711 167,000 10,263,711 1,980,229 1,9$0,229
004 COMMUNITYDEVEIOPMENTBIOCKGRANT 10,197 64,754 74,951 307,462 155,446 462,908 293,358 155,446 448,8174 89,055 89,055
ppg MUSEUM 52,979 12,521 65,500 227,761 - 227,761 227,76i - 227,761 65,SOd 65,500
009 fARMERSMARKET 75,bOd 29,346 104,950 59,400 - 59,d00 59,A53 - 59,G53 104,847 {lOd,$97� -
011 f!'RfANQEhIfRGENC7SVCNEAl.TH&WELLNESS 55,494 19,d71 74,555 25,OOQ - 25,Oq0 25,40Q - 25,OQQ 74,565 (74,565} -
21X GENERAL GOVERNMENT MISC OE9T SVC 1,115,674 355,397 1,471,071 6,463,5$8 - 6,463,588 6,463,588 - 6,463,588 1,471,071 - 1,471,071
Tot�l General�iovemmeMal Funds 13,50dA09 4,057,273 37,565,282 112,867,OQ2 376,758 113,245,760 312,941,443 3,794,127 i16,735,570 14,075,471 (179,462) 33,896,OG9
1t12 Aq1ERIAlSTREEf5 15,689 (804) 14,885 640,� - 64Q.OW 640.qOQ - 64U,�1 14,885 i4,8$5
108lFASEDCI7YPROPERTIES 368,261 (247,247) 121,014 768,957 - 768,957 663,A03 - 663,4q3 226,568 226,568
I10 SPECtALHC1tE4M[)iEITAX 135,913 83,17� 219,090 265,Od6 - 265,000 245,00(i 38,942 2$3,942 200,148 200,14$
125 ONEPERCENTFORART 42,711 8,609 262,380 15,000 - 15,000 102,950 - 102,954 13,430 13,A34
127 CpgIEGpMihll}NIfpTlpN4pEyEtOP1�NT 285,632 27,458 313,440 47,674 - 97,574 47,674 2Q,404 117,674 293,09Q 243,09Q
135 SPRINGBROOKWEiLANDSeANK 669,613 {338,691� 330,422 - - - - ' " 33��92Z 33�r92Z
30� CQMMUNIiYSFRViGE31AM+ACTM111GATI0N 1,110,618 127,982 1,23$,600 86,500 - 86,SOU - - - 1,325,100 1,325,1Q0
304 FIRfIMPACfMITiGATION 846,165 80,323 926,488_ 99,QOd - 99,000 250,000 - 250,000 775,488 775,488
'JO''s TRAN57tMttAflONlt�AtTMi'flf�ATiON 1d9,185 45,db3 8d4,b48 218,500 - 21b,500 196,940 195,000 391,000 fi70,l48 fi'7{t,148
316 MUNICIPAI fAC1�lTIESGP 446,689 4,447,247 4,493,486 3,344,U� 1,374,145 4,718,145 3,355,404 5,552,715 8,418,715 293,416 243,416
317 CAPITAt IhMROVEMENT 1,430.,436 2,625,282 4,059,718 13,167,62$ 5,515,664 18,6$3,292 14,274,B3U 7,788,774 12,063,404 674,606 (650,000} 24,606
326 HOUSINGOPPORTUNIIY/ECpDEVREVOWING 1,010,599 76,167 1,086,766 - - - - 75,000 75,000 1,411,766 (1,000,000) 11,766
33B i�tWIIBRARYDEVEtOPME1J1` 57,000 15,271,760 15,329,76Q - - - - 15,929,760 15,329,�66 - .
402 AIRPpRTdPERATIONS&CtP 233,478 5?3,343 806,821 2,652,020 13,945,868 15,596,888 2,26d,529 I�Y,209,398 16,469,927 933,7$2 {172,053) 761,729
A03�StktdWAST�UTtIiTY 2,25?,755 2$7,851 1,545,fi06 ifi,46i,726 - l6,462,726 16,675,334 - 1fi,675,i34 1,332,143 {44Q,000) 932�i93
404 GOLf COURSE SYSTEM&CAPITAL 111,691 (154,602� �42,411� 2,655,383 - 2,655,383 2,616,Q52 - 2,616,OS2 {3,58aJ r - {3,5$OJ
4p5 WATER OPERA't'IONS&CAPITAL 11,030,050 4,842,044 15,872,094 16,272,634 - 16,272,634 16,737,381 4,062,OQ0 20,799,3$1 11,345,347 (2,830,Q93) 8,515,254
4d6 WpSTEWATER OPERATi0N5&CAPITAL 7,631,115 3,2�4,284 10,905,399 27,126,439 1,491,423 28,617,8fi2 26,326,798 3,400,OW 30,226,798 9,296,463 (1,695,988) 7,600,475
40y 3URFA�WATER OPERATIONS&CAPITAL 3,113,930 4,690,29! 7,$44,221 11,499,966 5,244,b82 27,24d,5&8 11,�45,98t} 9,454,800 21,296,9� 3,$52,804 (1,084,194} 2,T67,fi15
501 ERUIPMENTRENTAi. 3,608,497 2,7Q2,222 5,310,319 5,764,536 24,5QQ 5,114,436 5,507,041 1,371,395 6,878,d42 C,210,413 4,21Q913
502 (N4l1RMkE 11,757,156 312,155 12,069,311 4,341,647 1,300,UOp 5,641,647 3,594,57$ - 3,594,57$' �14,116,38Q {13,$52,973) 263,407
5Q3 INFORMATION SERVICES 843,640 1,072,35$ 1,916,048 4,631,231 - 4,631,231 4,641,865 965,000 5,606,865 440,414 940,414
504 PAQCITES 7iK,922 4d7,167 1,SS4,089 4,922,003 32,322 4,954,325 4,918,001 197,715 5,115;716 ' 992,698 492,698
'I SQS COPAMUNICATIONS 327,742 56,227 383,9b9 992,43Y w 992,431 991.d3d - 991,430 384,970 384,970
512 HEALIHCARflNSURANCE 6,b24431 255,473 6,875,545 22,954,73b l2,454,736 13,424,573 • 13,424,573 6,205,C�8 (d,027,372) 2,178,296
� 522 LEOFFiREfIREESNEAL7HCANE 7,221,225 490,638 7,711,863 1,639,694 631,735 2,271,434 1,115,744 - 1,115,744 8,$67,553 �223,149� 8,644,4(W
611 flR�N�PEN510N � 4,9f17,47$ 133,504 5,040,98Z A68,000 • 468,000 210,475 '. 210,475 5;x98;507 C5;148,507�.� -
TOt�I Qthlr FutldS b6,393,332 39,8#0,331 106,233,663 191,581,730 29,550,259 1b1,131,969 130,602,249 63,155,699 193,757,948 73,G07,684 (31,234,329► 41,373,355
Tt7TAI.Att FUND5 79,902,341 +{3,s97�604 i23,74E,9d5 t�4,A48,712 29.929A17 274,377.729 243,543�692 66,944,826 318,#93,518 87,683�155 (3i,,+{i3�791j 56,269,364`
3
. ,
ORDINANCE NO.
Exhibit B: 2016 Adjusted Budget Summary by Fund
1 BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BAUINCE
.._. .._. ,.. ,.... . .,. .., . ..., --• - ---.._, , _....:�,_., ....,._,_,,..._.._ ,, ....,, .,. ..,.,, ..., .. . .„ ..__... ......... .._. , ._..
2016 2016 2016 2016 Available
2016 Beg 2016 Adj. Budgeted Adjusted Budgeted Adjusted Ending Fund ReservedJ Fund
Fund Fund Bal Changes Fund Bal Revenue Changes Revenue Expenditure Changes Expenditure Balance Designated Balance
000 GENERAI. 8,505,869 (553,982) 7,951,887 86,749,334 - 86,749,334 86,757,519 - 86,757,519 7,943,702 7,943,702
001 COMMUNIlYSERVICES 2,022,533 315,734 2,338,267 12,727,828 - 12,727,828 12,727,828 - 12,727,828 2,338,267 2,338,267
003 STREETS 1,581,566 398,663 1,980,229 10,447,984 • 10,447,984 10,447,984 - 10,447,984 1,980,229 " 1,980,229
004 COMMUNITVDEVELOPMENTBLOCKGRANT 24,301 64,754 89,055 307,462 - 307,462 295,986 - 295,986 100,531 100,531
005 MUSEUM 52,979 12,521 65,500 235,281 - 235,281 235,281 - 235,281 65,50U 65,500
009 FARMERSMARKE7 75,551 29,346 104,897 59,400 - 59,400 63,315 - 63,315 100,982 (100,982) -
011 PIRBANO�hGENCYSVCHFILL7H&WELLNE55 55,094 19,471 74,565 25,000 • 25,000 25,000 • 25;000 `74,565 (74,565j` -
21X GENERALGOVERNMENTMISCDEBTSVC 1,115,674 355,397 1,471,071 6,248,676 - 6,248,676 6,248,676 - 6,248,676 1,471,071 - 1,471,071
TOtd6lnlrrlti0vernmeMelfunds 13,433,567 64].9W 1,.075,47i i16,800,965 - i16,800,965 Si6,803,589 - 1i6,801,589 14,074,847 (175,547} 13,899,299
102 AR'fEl31AtS7REEfS 15,689 (804) 14,885 65Q000 - 650,000 650,000 : 65d,06b ' � •14,885 . � 14;8$S
108 LEASEDCITYPROPERTIES 473,815 (247,247� 226,568 768,957 - 768,957 671,979 - 671,979 323,546 323,546
110'3PECIALHO'fEl-MOTELTAX 155,913 44,235 200,148 265,000 - 265,000 265,000 - 265,000 '. 200;148 200,148
125 ONEPERCENTFORART 4,821 8,609 13,430 15,000 - 15,000 - - - 28,430 28,430
127 GABLECOMMUNICAtI0NS0EVElOVMENT 285,632 7,458 293,090 97,674 - 97,674 97,674 - 97,674 293,090 293,09tl
135 SPRINGBROOK WEfLANDSBANK 669,613 (338,691) 330,922 - - - - - - 330,922 330,922
303 COMMUNIPlSERVICESIMPACTMI71GAT10N 1,197,118 127,982 1,325,100 86,500 - 86,500 - • • 1,411,600 �1,411,600
304 FIREIMPACTMITIGATION 695,165 80,323 775,488 99,000 - 99,000 250,000 - 250,000 624,488 624,488
305 TR/WSPOdTAT10NIMPACTMITIGATION 769,685 (99,537) 670,148 216,500 - 216,500 - - • 886,648 886,648
316 MUNICIPALFACILITIESCIP 424,689 (131,273) 293,416 5,103,000 - 5,103,000 5,392,000 - 5,392,000 4,416 4,416
317 CMRALIMPROVEMENT 327,434 352,172 679,606 6,582,000 - 6,582,000 6,831,590 - 6,831,590 430,016 (400,000� 30,016
326 HOUSINGOPPORTUNITY/ECODEVREVOLVING 1,010,599 1,167 1,011,766 - - - - - - 1,011,766 (1,000,000) 11,766
336 NEWLIBRARYDEVElOPMEM 57,000 (57,000) - - - - - - - • ' .
402 AIRPORT OPERATIONS&CIP 623,969 309,813 933,782 3,473,293 - 3,473,293 3,786,185 - 3,786,185 620,890 (177,896� 442,994
403 fOLIDWA4tEU71L17Y 1,044,342 287,851 1,332,193 16,514,320 - 16,514,320 17,144,532 - 17,144,532 � 701,980 (400,000) 301,980
404 GOLF COURSE SYSTEM&CAPITAL 151,022 (154,602) (3,580) 2,812,793 - 2,812,793 2,303,479 - 2,303,479 505,735 (306,592) 199,143
404`WI�TER b�EAATIOKIS&CAPITAL 10,565,303 780,044 11,345,347 16,308,371 - 16,308,371 1�,894,664 - 1�,894,6Gd 9,759,055 (2;864,59d�' '.6,894,46�
406 WASTEWATER OPERATIONS&CAPITAL 8,430,756 865,707 9,296,463 26,417,398 - 26,417,398 25,885,356 - 25,885,356 9,828,505 (1,710,405) 8,118,100
407�SURRACE NIATER bPERATIONS&CAPITAL 3,366,916 484,893 3,851,809 9,859,250 - 9,859,250 10,026,642 - 10,026,d42 . �3,684,416 (1,1i7,253) , 2,567,164
501 E4UIPMENTRENTAL 3,865,586 345,327 4,210,913 5,921,100 - 5,921,100 4,203,192 - 4,203,192 5,928,821 5,928,821
5b2�iNw�nN�E i2,504,225 1,612,155 14,116,380 3,991,201 - 3,991,201 3,509,594 � 3,509,594 14,597,988 (14,316,191) 281;797
503 INFORMATIONSERVICES 833,056 107,358 940,414 4,702,271 - 4,702,271 4,712,338 - 4,712,338 930,347 930,347
504 F)kIC�T1E5 �10,924 281,774 992,698 4,930,944 - 4,930,944 4,926,946 - 4,926,946 996,697 �996,69T
505 COMMUNICATIONS 328,743 56,227 384,970 1,027,739 - 1,027,739 1,026,738 - 1,026,738 385,971 385,971
4i2`HEN.TFICARElN3UNpNCE 5,950,595 255,073 6,205;668 14,295,824 - 14,295,824 14,596,149 - 14,596,149 5,965,34# (4,378,845� 1,�26,498
522 LEOFFI RETtREESHEALTHCARE 7,745,180 1,122,373 8,867,553 1,662,647 609,560 2,272,207 1,167,553 - 1,167,553 9,972,207 (9,972,207) -
6fi`��IR�AAfN9pdVSiQM:,' S,165,003 133,504 5,298,507 468.000 - 466,OOd :� 200,475 - ,'20(J,475 �,`;�'5,568,032 .''(5;56�,032)� . =
TotsF Qther Fw1da� -. ., 67,372.793 6,23�,891 73�607,684 i26,26a,782 609,560 i26,878,342 =325,542,086 ,. iZS,542,088 ;,:;74,943,940,.(42,210,OU)=>32,733.926
TOTAk'AWfUNIlS�:: . 80,808,360 6,876,799 B7,683,154 243,069.747 609.560 �243,679,307 =2�2,343,675 • 242,343,675 .. 89,018,787- (42,385,561)-16,633,226
2 yeN�oql 79,901,341 487,518,459 30,538,577� 518,057,036 485,887,367 66,949,826 552,837,193 89,018.787 (42,385,�1). 46,633,226
4
2014 Carry Forward Budget Amendment Detail 1/13
�FUND Adouted 2015 Adiustment 2016 Adiustment Amended
6ENERAL FUND(Fund OXX)
Beginning Fund Balance 13,508,009 4,057,273 - 17,565,282
REVENUES 229,667,966
CED 4 Culture Sustainable Art Grant 11,000 -
PD 2012 JAG Grant 12,751 -
FES 2014 EMPG Grent 5,281 -
CS Highlands to Landing Landscape Maintenance 5,000 -
CS Knotweed Control Grent 189,280 -
CED CDBG Econ Dev Grant 7g,717 _
CED CDBG 2014 unspent HRAP to CED 965 -
CED CDBG 2014 Program Income amendment. 75,764 -
Total Revenue Adjustment 229,667,966 378,758 - 230,046,724
EXPENDITURES 229,743,032
MC Trial Court Improvement Account(TCIA) 37,232 -
CW Sunset Park Parcel B Demo 350,000 -
CW Increase reserve in RM Fund 1,300,000 -
CW Sunset Lane Project Contribution 800,000 -
CW LED Streetlights PSE 200,000 -
CEO Building Abatement 50,000 -
CED Transportation Element-Trenspo Group contract 89,000 -
CED Transportation Element-Henderson,Young,&Co contract 59,430 -
CED Trensportation Element-BERK contrect 4,500 -
CED CNI Grant Appiication-Deborah Golden contrect 28,500 -
CED Transfer to Fund 316 for additional Permit Area
Reconfiguretion costs 1Q0,000 -
CED 4 Culture Sustainable Art Grent 11,500 -
PD Police Youth Program 17,590 -
PD 2012 JAG Grant 12,751 -
PD Federal5eizure-Justice/Treasury 15,055 -
PD State Seizure funds 58,626 -
FES Heart Month 6,000 -
FES Toughbook purchase from 2014 EM local budget 2,500 -
FES 2014 EMPG Grant 5,281 -
�5 2014 balance of admin travel&training expenses for 2015 use. 15,075 -
CS "I CANN"program 2�q3g _
CS Clam Lights 2,000 -
CS 4th of July 28,000 -
CS Maple Valley Highway landscape maintenance 30,000 -
CS Rainier landscape UB transferred from Trensportation 10,500 -
CS Contrad Arborist 60,000 -
CS Rainier landscape maintenance full year rather than 1/2 year. 10,000 -
CS Highlands to Landing Landscape Maintenance 5,000 -
CS Knotweed Control Grant 160,703 -
PW Signallmprovements 70,000 -
PW Communication,Sign,and Marking Supplies 37,000 -
PW Traffic Counts 25,000 -
PW Digital Plotter 30,000 -
PW Street Maintenance CF Small Tools/Minor Equipment 5,000 -
CEO CDBG 155,446 -
Total Expenditure Adjustment 229,743,032 3,794,127 - 233,537,159
Ending fund Balance 13,432,943 641,904 - 14,074,847
H:\Finance\Budget\1CY12.Budget Adjustments12015 Carryforward�2015 Carry Forward Budget Amendment.xlsx 3/18/2015
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2014 Carry Forward Budget Amendment Detail 2/13
ARTERIAL STREET FUND(Fund 102�
Adooted 2015 Adiustment 2016 Adiustme�t Amended
Beginning Fund Balance 15,689 (804� 14,885
REVENUES 1,290,000
Total Revenue Adjustment 1,290,000 - - 1,290,000
EXPENDITURES 1,290,000
, Total Expenditure Adjustment 1,290,000 - - 1,290,000
Ending Fund Balance 15,689 (804) - 14,885
' LEASED FACIUTIES FUND(Fund 308�
Adopted 2015 Adiustment 2016 Adiustment Amended
� Beginning Fund Balance 368,261 (247,247) 121,014
REVENUES 1,537,914
Total Revenue Adjustment 1,537,914 - - 1,537,914
EXPENDITURES 1,335,382
Total Expenditure Adjustment 1,335,382 - - 1,335,382
Ending Fund Balance 570,793 (247,247) - 323,546
HOTEL/MOTEL TAX(Fund 110)
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 135,913 83,177 219,090
REVENUES 530,000
Total Revenue Adjustment 530,000 - - 530,000
EXPENDITURES 510,000 =
EXE Renton Community Marketing Campaign 38,942 -
, Total Expenditure Adjustment 530,000 38,942 - 548,942
Ending fund Balance 355,913 44,235 - 200,148
ONE PERCENT FOR ARTS(Fund 125�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 92,771 8,609 101,380
REVENUES 30,000
Total Revenue Adjustment 30,000 - - 30,000
EXPENDITURES 102,950
Total Expenditure Adjustment 102,950 - - 102,950
Ending Fund Balance 19,821 8,609 - 28,430
H:\FinanceiBudgetll CY�2.Budget Adjustments�2015 Carryforward�2015 Carry Forvvard Budget Amendment.xlsx 3/18/2015
2014 Carry Forward Budget Amendment Detail 3/13
CABLE COMMUNICATIONS(Fund 127�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 285,632 27,458 313,090
REVENUES 195,348 =
Total Revenue Adjustment 195,348 - - 195,348
EXPENDITURES 195,348
EXE 8roadcast Systems Upgrede 20,000 -
Total Expenditure Adjustment 195,348 20,000 - 215,348
Ending Fund Balance 285,632 7,455 - 293,090
SPRINGBROOK WETLANDS BANK(Fund 135�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 669,613 (338,691) 330,922
REVENUES - _
Total Revenue Adjustment - _ . .
EXPENDITURES -
Total Expenditure Adjustment - _ _ _
Ending Fund Balance 669,613 (338,691� - 330,922
IMPACT MITIGATION FUNDS(Fund 303.304.305R
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 2,705,968 303,768 3,009,736
REVENUES 804,000
Total Revenue Adjustment 804,000 - - 804,000
EXPENDITURES 696,000
PW 5 7th St 120,000 -
PW SW 27th St 95,000 -
PW Carr Rd Improv (20,000) -
Total Expenditure Adjustment 696,000 195,000 - 891,000
Ending Fund Balance 2,813,968 308,768 - 2,922,736
H:\Finance\Budget\1CY�2.Budget Adjustments�2015 Carryforvvard�2015 Carry Forward Budget Amendment.xlsx 3/18/2015
._ _ .
2014 Carry forward Budget Amendment Detail 4/13
MUNICIPAL CIP FUND(Fund 316�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 446,689 4,047,297 4,493,986
� REVENUES 8,447,000
CS Transfer from CED for additional Permit Area Reconfiguration 100,000 -
costs
CS Sunset Park Parcel B Demo 350,000 -
CED WA Dept of Commerce 199,685 -
CS Riverview Bridge Replacement 724,460 -
Total Revenue Adjustment 8,447,000 1,374,145 - 9,821,145
EXPENDITURES 8,758,000
' CED West Hill Comm Project Pass Through 199,685 -
CED Highlands Subarea Long Range Plan 95,094 -
CED South Lake Washi�gton Long Range Plan 13,000 -
CS Pathway Sidewalk Patio Boardwalk Repairs 32,322 -
CS Additional Permit Reconfiguration costs. 100,000 -
CS Disaster Repairs 200,000 -
CS Regis Park Athletic field Expansion 508,000 -
CS Sport Court Repairs 52,458 -
CS Parking Lot and Oriveway Repairs 69,418 -
CS Irrigation Automation&Conservation 15,000 -
, CS Grent Matching 250,000 -
CS Tree Maintenance 171,480 -
CS Parks MM-Light System Upgredes 177,516 -
, CS Parks MM-Shoreline and Bank Stabilization 100,000 -
' CS Parks MM-Boundary Topographic&Site 12,798 -
CS Parks MM-Landscape Renovation&Repair 4,522 -
, CS Parks MM-Structural Reviews&Repairs 18,000 -
CS King County Prop 2 CAP EXP LEW FUND 457,846 -
' CS Accessible Playground 13,803 -
CS Riverview Bridge Replacement 806,436 -
CS Sunset EIS Park-Land 305,619 -
CS Sunset 8 Duplex Demo 350,000 -
CS Sunset EIS Park-Improvements 310,685 -
CS Coulon Park Tennis Courts Refurbishment 90,720 -
CS Coulon Park Lighting Repairs 124,216 -
CS Coulon Park Turf Replacement 7,405 -
CS Coulon Park Paver Replacement 620,661 -
CS Coulon Park Dolphins/Camel Logs Replacement 139,688 -
CS North Highlands Park Improvements 44,371 -
CS Liberty Park Improvements 261,972 -
Total Expenditure Adjustment 8,758,000 5,552,715 - 14,310,715
Ending Fund Balance 135,689 (131,273) - 4,416
H:\Finance\BudgetllCY�2.Budget Adjustments\2015 Carryforvvard�2015 Carry Forvvard Budget Amendment.xlsx 3/18/2015
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2014 Carry Forward Budget Amendment Detail 5/13
TRANSPORTATION CIP FUND(Fund 317�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 1,434,436 2,625,282 4,059,718
REVENUES 19,749,628
PW Business License&Permits 10,000 -
PW NE 31st Street Culvert repair-FEMA grant 734,642 -
PW NE 31st Street Culvert repair-WA Military Dept 122,441 -
PW Treffic Safety Progrem-Fed Safety 260,000 -
PW Lake WA Blvd:Park to Coulo�-Developer Reimburs. 20,000 -
PW Sunset Lane-Transfer from general fund 800,000 -
PW S 7th St-Rainier Ave to Talbot Rd-Fed STP/CMAQ 329,249 -
PW S 7th St-Rainier Ave to Talbot Rd-TIB 302,620 -
PW S 7th St-Transfer from Mitigation 120,000 -
PW Led Streetlights PSE-PSE Contribution 185,000 -
PW Led Streetlights PSE-Trensfer from Gen Fund 200,000 -
PW Arterial Rehabilitation-SW Grady Way Fed STP 582,545 -
PW SW 27th St-Transfer from Mitigation Fund 305 95,000 -
PW Logan Ave N Fed STP 344,523 -
PW logan Ave N TIB (169,945) -
PW NE 31st St Bridge Replacement-Fed BRAC 225,400 -
PW N 27th PI Culvert Scour Repair-Fed BRAC 84,100 -
PW lake Washington Loop Trail-Fed TPA 162,780 -
PW Highlands to Landing-Fed STP 345,258 -
PW Sunset Bivd Corridor Fed STP 383,051 -
PW Carr Road Improvements-Fed Safety 399,000 -
PW Carr Rd Improv-Transferfrom Mitigation Fund 305 (20,000) -
Total Revenue Adjustment 19,749,628 5,515,664 - 25,265,292
EXPENOITURES 21,106,220
PW NE 31st Street Culvert Repair 80,000 -
PW Arterial Circulation Program-Planning 40,000 -
PW Bridge Inspection 130,000 -
PW Street Overlay-Construction 118,800 -
PW Traffic Safety Program 332,000 -
PW Lake WA Blvd-Park Coulon-Construction Services 20,000 -
PW Sunset Lane-Preliminary Engineering 800,000 -
PW Duvall Ave NE-Construction 10,000 -
PW Project Dev.&Predesign-Planning 35,000 -
PW 5 7th St-Rainier to Talbot Rd 826,960 -
PW LED Streetlights Conversion-Construction 407,514 -
PW LED Streetlights PSE-Construction 555,000 -
PW Arterial Rehabilitation 1,173,000 -
PW Environmental Monitoring-Construction Services 20,000 -
PW SW 27th St/Strander 700,000 -
PW Sunset/Duvail Intersection-Post Const 10,000 -
PW Logan Ave N Improvements (163,500) -
PW Garden Ave 354,000 -
PW NE 31st St Bridge Replacement 288,000 -
PW N 27th PI Culvert Repair 99,000 -
PW Rainier Ave 98,000 -
PW Sidewalk Rehabilitation 278,000
PW Lake Washington Loop Trail-Prelimi�ary Eng 200,000 -
PW Highlands to Landing-Construction 160,000 -
PW Sunset Blvd Corridor Imp.Preliminary Eng 718,000 -
PW Main Ave S/Downtown Circ.-Preliminary Engineering 150,000 -
PW Carr Road Improvements 349,000 -
Total Expenditure Adjustment 21,106,220 7,788,774 - 28,894,994
Ending Fund Balance 77,844 352,172 - 430,016
H:1Finance\Budgetll CY�2.Budget Adjustments�2015 Carryforward�2015 Carry Forward Budget Amendment.xlsx 3/18/2015
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2014 Carry Forward Budget Amendment Detail 6/13
HOUSING OPPORTUNITY FUND(Fund 326�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance. 1,010,599 76,167 1,086,766
REVENUES -
Total Revenue Adjustment - - - -
EXPENDITURES -
�ED Housing Opportunity Grants 75,000 -
Total Expenditure Adjustment - 75,000 - 75,000
Ending Fund Balance 1,010,599 1,167 - 1,011,766
NEW LIBRARY DEVELOPMENT FUND(Fund 336�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 57,000 15,272,760 15,329,760
REVENUES -
Total Revenue Adjustment - - - -
EXPENDITURES -
CS Big 5 Site 436,374 -
CS Highlands Library 8,239,419 -
CS Cedar River Librery 6,653,967 -
Total Ex enditure Ad'ustment - IS 329 760 - IS 329 760
P 1 , . , .
Ending Fund Balante 57,000 (57,000) - -
AIRPORT FUND(Fund 402/422�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 233,478 573,343 806,821
REVENUES 6,124,313
PW Lower Blast Fence 921,217 -
PW Taxiway Bravo Rehabilitation 314,618 -
PW Renton Aerospace Training Center�CSATC) 11,995,889 -
PW Wildlife Hazard Assessment 24,260 -
PW Master Plan 689,884 -
Total Revenue Adjustment 6,124,313 13,945,868 - 20,070,181
EXPENDITURES 6,046,714
PW Air Side/Land Side Separation 20,000 -
PW Maint.Dredging/Shoreline Mitigation-Consultant Engineering 35,000 -
PW Airport Office Renovation-Stop leaks 76,570 -
PW Lower Blast Fence 1,357,445 -
PW Taxiway Bravo Rehabilitation 10,000 -
PW Pavement Management Program(est) 16,000 -
PW Performance Based Navigation(formerly Precision Approach) 25,000 -
PW Renton Aerospace Treining Center(CSATC) 11,918,238 -
PW Wildlife Hazard Assessment 20,456 -
PW Master Plan 730,689 -
Total Expenditure Adjustment 6,046,714 14,209,398 - 20,256,112
Ending Fund Balance 311,077 309,813 - 620,890
H:\Finance\Budget\1CY�2.Budget Adjustments12015 Carryforvvard�2015 Carry Forward Budget Amendment.xlsx 3/18/2015
2014 Carry Forward Budget Amendment Oetai) 7/13
SOUD WASTE UTIUTY FUND(fund 403�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 1,257,755 287,851 1,545,606
REVENUES 32,976,046
Total Revenue Adjustment 32,976,046 - - 32,976,046
EXPENDITURES 33,819,672
Total Expenditure Adjustment 33,819.672 - - 33,819,672
Ending Fund Balance 414,129 287,851 - 701,980
GOLF COURSE FUND(Fund 404/424)
Adooted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 111,691 (154,602� (42,911)
REVENUES 5,468,176
Total Revenue Adjustment 5,468,176 - - 5,468,176
EXPENDITURES 4,919,530
Total Expenditure Adjustment 4,919,530 - - 4,919,530
Ending Fund Balance 660,337 (154,602) - 505,735
WATER UTILITY FUND(Fund 405/425&etc� '
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 11,030,050 4,842,044 15,872,094
REVENUES 32,581,005
Total Revenue Adjustment 32,581,005 - - 32,581,005
EXPENDITURES 34,632,044
PW Watermain Rehabilitation 700,000 -
PW Reservoir recoating 176,000 - �
PW Maplewood Equipment access&H25 Mitigation 150,000 -
PW Highland Water Main Improvements 200,000 -
PW Water Treatment Facility Media 200,000 -
PW Highlands 435-Reservoir Repiacement 2,536,000 -
PW Fluoride Bldg Roof repair 35,OOo -
PW Wells 1,2,3 Roof repair 65,000 -
Total Expenditure Adjustment 34,632,044 4,062,000 - 38,694,044
Ending iund Balance 8,979,011 780,044 - 9,759,055
H:\Finance\Budget\1CY�2.Budget Adjustments�2015 Carryforward�2015 Carry Forvvard Budget Amendment.xlsx 3/18/2015
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2014 Carry Forward Budget Amendment Detail 8/13
WASTEWATER UTILITY FUND(Fund 406/416/426�
Adooted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 7,631,115 3,274,284 30,905,399
REVENUES 53,543,837
PW Talbot Road Sewer Relocation 1,491,423 -
Total Revenue Adjustment 53,543,837 1,491,423 - 55,035,260
EXPENDITU RES 52,212,154
PW Sanitary Swr Hyd Model 100,000 -
PW WW Operations Master Plan 50,000 -
PW Airport LS Replacement 50,000 -
PW Thunder Hills Interceptor 150,000 -
PW Cen.Renton Int Reline/Upsize 500,000 -
PW S 132nd St Sewer Extension 50,000 -
PW Renton Hill Oeep Manhole 500,000 -
PW Talbot Road Sewer Relocation 1,500,000 -
PW 2015 San.Sewer Repl/Rehab 1,400,000 -
PW 2015 San.Sewer Repl/Rehab (150,000) -
PW SE 165th St Sanitary Sewer Main Extension 150,000 -
Total Expenditure Adjustment 52,212,154 3,900,000 - 56,112,154
Ending Fund Balance 8,962,798 865,707 - 9,828,505
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2014 Carry Forward Budget Amendment Oetail 9/13
SURFACEWATER UTILITY FUND(Fund 407/427� �
Adooted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 3,113,930 4,690,291 7,804,221
REVENUES 21,859,216
PW NPDES-WA DOE Grant 8,540 -
PW Cedar River Gravel Removal(Maint.Dredge)Project 2,280,954 -
PW Renton Stormwater Manual Update 22,765 -
PW Storm System Fiefd Mapping-NPDES Permit 14,338 -
Hardie Ave S Underpass-SW 7th St Storm System
PW Improvement Project 521,348 -
PW Maplewood Creek Basin Storm System Improvements 200,000 -
PW Harrington Ave NE Green Connedion 750,230 -
PW Rainier Ave Stormwater Retrofit Project 140,192 -
PW Sunset Terrace Regional Stormwater Faciliry 942,908 -
PW Harrington Ave NE Stormwater Retrofit Project PH 2 40,984 -
PW Cedar River 205 Levee Recertification 172,343 -
PW Lower Cedar River Habitat Restoretion Assessment 150,000 -
Total Revenue Adjustment 21,859,216 5,244,602 - 27,103,818
EXPENDITURES 21,773,623
PW Surface Water Utility System Plan 50,000 -
PW Small Drainage Projects Progrem 185,000 -
PW Madsen Creek Sedimentation Basin Cieaning 20,000 -
PW ACOE 205 Project(Monitoring-O&M) 75,000 -
PW Cedar River Gravel Removal(Maint.Oredge)Project 2,017,939 -
PW Renton Stormwater Manual Update 5,723 -
PW Green River Watershed Forum Ecosystem Restoration Project 20,000 -
PW Storm System Field Mapping-NPDES Permit 275,000 -
PW Hardie Ave 5 Underpass-SW 7th St Storm System
Improvement Project 3,750,000
PW Maplewood Creek Basin Storm System Improvements 275,000 -
PW NE Sth PI&Edmonds Ave NE Storm System Improvement 100,331 -
Project
PW Harrington Ave NE Green Connection 600,000 -
PW Rainier Ave Stormwater Retrofit Project 176,311 -
PW Sunset Terrece Regional Stormwater Facility 1,300,000 -
PW Monroe Ave NE/NE 2nd St Infiltration System 100,000 -
PW Stormwater Faciliry Fencing Project 12,000 -
PW Harrington Ave NE Stormwater Retrofit Project PH 2 5,413 -
PW Cedar River 205 Levee Recertification 350,000 -
PW Lower Cedar River Habitat Restoretion Assessment 132,283 -
Total Expenditure Adjustment 21,773,623 9,450,000 - 31,223,623
Ending Fund Balance 3,199,523 484,893 - 3,684,416
H:\Finance\Budget\1 CY�2.Budget Adjustments�2015 Carryforward12015 Carry Forvvard Budget Amendment.xlsx 3/18l2015
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2014 Carry Forward Budget Amendment Detail 10/13
EQUIPMENT RENTAL FUND IFund 501�
Adoated 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 3,608,097 1,702,222 5,310,319
REVENUES 11,685,636
PW New mower for Street Maintenance 14,500 -
Total Revenue Adjustment 11,685,636 14,500 - 11,700,136
EXPENDITURES 9,710,239 ii
PW New mower for Street Maintenance 14,500 - '
PW Street Sweeper,E118A/Poo125 275,000 _
PW 1 Ton Svc Body,D134/Pool27 66,895 -
PW Spray Unit,P116/Pool31 15,000 -
PW Pickup Compact,C176/Pool31 30,000 -
PW Pickup Compact,C190/Pool31 30,000 -
PW Pickup Compact,C198/Pool31 30,000 -
PW Pickup Compact,C203/Pool31 30,000 -
PW Pickup Compact,C183/Pool32 30,000 -
PW Aid Unit Med Duty,F072/Poo140 250,000 -
PW Firetruck,F057/Poo140 500,000 -
PW Replacement of E098,Pooi23 Thermal Marking Machine& 100,000 -
Trailer
7otal Expenditure Adjustment 9,730,239 1,371,395 - 11,081,634
Ending Fund Balance 5,583,494 345,327 - 5,928,821
INSURANCE FUND(Fund 502�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 11,757,156 312,155 12,069,311
REVENUES 8,332,848
CW Fully fund 4%Rainy Day and 8%Catastrophic Reserves 1,000,000 -
CW Start funding Annexation Sales Tax Credit Elimination reserve 300,000 -
Total Revenue Adjustment 8,332,848 1,300,000 - 9,632,848
EXPEN DITU RES 7,104,171
Total Expenditure Adjustment 7,104,171 - - 7,304,171
Ending Fund Balance 12,985,833 1,612,155 - 14,597,988
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INFORMATION SERVICES FUND IFund 503�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 843,690 1,072,358 1,916,048
REVENUES 9,333,502
Total Revenue Adjustment 9,333,50I - - 9,333,502
EXPENDITURES 9,354,203
AS PCs,Printer,Scanners,Copiers 76,000 -
AS Mobile Device Management 10,000 -
AS UPS&Batteries 15,000 -
AS Servers 25,000 -
AS Storage 30,000 -
AS Data Backup/Restore systems 20,000 -
AS Office 365/Exchange pilot 9,000 -
AS Virtual Desktop Pilot 15,000 -
AS eMail ar�hive Sys replacement 35,000 -
AS Disaster Recover Site Development 15,000 -
AS Copiers 10,000 -
AS Wiring(Fiber/copper) 80,000 -
AS Systems SW monitoring and management 20,000 -
AS Communication/Phone systems 20,000 -
AS Add'I licenses,Applications,Services 70,000 -
AS Asset Management/Workorder 80,000 -
AS Records Management system 55,000 -
AS GeneralSW/Appiication 25,000 -
AS IT Stretegic Plan 70,000 -
AS Website/Online Services enhancement 45,000 -
AS Mobile Application Systems/Services 20,000 -
AS Financial SW upgrades/enhancements 7,300 -
AS Energov Permitting System 70,000 -
AS Equipment Module 11,800 -
AS System Upgrede 20,000 -
AS Add'I Licenses/Modules 20,000 -
AS Asset Management System 7,400 -
AS Misc SW/HW 9,300 -
AS Onboarding System/Services 11,700 -
AS SpringBrook enhancements 10,000 -
AS Capital Project Management system 30,000 -
AS City Works Pilot 22,500 -
Total Expenditure Adjustment 9,354,203 965,000 - 10,319,203
Ending Fund Balance 822,989 307,358 - 930,347
H:\Finance\Budget\1CY�2.Budget Adjustments\2015 Carryforward�2015 Carry Forward Budget Amendment.xlsx 3/18/2015
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2014 Carry Forward Budget Amendment Detail 12/13
FACILITIES SERVICES FUND(Fund 504�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 706,922 447,167 1,154,089
REVENUES 9,852,947
CS Pathway Sidewalk Patio Boardwalk Repairs 32,322 -
Total Revenue Adjustment 9,852,947 32,322 - 9,885,269
EXPENDITURES 9,844,946
, CS Pathway Sidewalk Patio Boardwalk Repairs 32,322 -
CS FS 11 Generator Upgrade 12,954 -
CS FS 16 Windows Replacement 27,000 -
CS City Hall Improvements 56,413 -
CS Senior Center Roof Replacement 51,244 -
CS Installation of conduit for holiday lights-Coulon Park 10,000 -
CS City-wide Exercise Equipment Replacement Donation 7,782 -
Total Expenditure Adjustment 9,844,946 197,715 - 30,042,661
Ending Fund Balance 714,923 281,774 - 996,697
COMMUNICATIONS FUND(Fund 505�
' Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 327,742 56,227 383,969
REVENUES 2,020,170
Total Revenue Adjustment 2,020,170 - - 2,020,170
EXPENDITURES 2,018,168
Total Expenditure Adjustment 2,018,168 - - 2,018,168
Ending Fund Balance 329,744 56,227 - 385,971
EMPLOYEE HEALTHCARE INSURANCE FUND(Fund 512�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 6,420,432 255,073 6,675,505
REVENUES 27,250,560
Total Revenue Adjustment 27,250,560 - - 27,250,560
EXPENDITU RES 28,020,722
Total Expenditure Adjustment 28,020,722 - - 28,020,722
Ending Fund Balance 5,650,270 255,073 - 5,905,343
RETIREE HEALTHCARE INSURANCE FUND(Fund 522�
Adopted 2015 Adiustment 2016 Adiustment Amended
8eginning Fund Balance 7,221,225 490,638 7,711,863
REVENUES 3,302,346
HR Correct adopted to match GF contribution 631,735 609,560
Total Revenue Adjustment 3,302,346 631,735 609,560 4,543,641
EXVENDITURES 2,283,297
Total Expendkure Adjustment 2,283,297 - - 2,283,297
Ending Fund Balance 8,240,274 1,122,373 609,560 9,972,207
H:\Finance\Budget\1CY�2.Budget Adjustments�2015 Carryforward�2015 Carry Forward Budget Amendment.xlsx 3/18/2015
2014 Carry Forward Budget Amendment Detail 13/13
FIREMEN'S PENSION FUND(Fund 611�
Adopted 2015 Adiustment 2016 Adiustment Amended
Beginning Fund Balance 4,907,478 133,504 5,040,982
REVENUES 936,000
Total Revenue Adjustment 936,000 - - 936,000
EXVENDITURES 410,950
Total Expenditure Adjustment 410,950 - - 410,950
Ending Fund Balance 5,432,528 133,504 - 5,566,032
H:\Finance\Budget\1CY�2.Budget Adjustments�2015 Carryforward�2015 Carry Forward Budget Amendment.xlsx 3/18/2015
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CITY OF RENTON COUNCIL AGENDA BILL
�• � '
Subject/Title: Meeting:
2015 Lodging Tax Allocations REGULAR COUNCIL- 23 Mar 2015
Exhibits: Submitting Data: Dept/Div/Board:
A. Issue Paper Community and Economic Development
B. LTAC 022615 Meeting Minutes
Staff Contact:
Cliff Long, x6591
Recommended Action:
Council concur
Fiscal Impact:
Expenditure Required: $ 271,000 Transfer Amendment: $
Amount Budgeted: $ 271,000 Revenue Generated: $
Total Project Budget: $ 271,000 City Share Total Project: $
SUMMARY OF ACTION:
The Lodging Tax Advisory Committee met on February 26, 2015, and approved allocation of$271,000 in
lodging tax funding for the 2015 Renton Community marketing Campaign and Renton Chamber of
Commerce-Renton Visitors Connection. The Community& Economic Development Department
recommends approval of this recommended allocation as follows:
. $105,000 for Tourism & Economic Development (includes $34,500 in projects from 2014)
. $18,000 for Campaign Administration
. $58,000 for Direct Funded Visitor Opportunities (eliminated trail map, SAFF at $7,000) !,
. $20,000 for Potential Marketing Opportunities �
. $70,000 to the Renton Chamber of Commerce Visitor Center Fulfillment
STAFF RECOMMENDATION:
Approve allocations for the Renton Community Marketing Campaign in the areas of Tourism &
Economic Development, Administration, and Potential Opportunities, as well as expenditures related to
the proposed additional marketing initiatives, and authorize the Mayor and City Clerk to sign contracts
with the Renton Chamber of Commerce and Saunderson Marketing Group.
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DEPARTMENT OF COMMUNITY ��r�f
& ECONOMIC DEVELOPMENT D Q��O� ��`�
M E M O R A N D U M
DATE: March 17, 2015
T0: Ed Prince, Council President
Members of Renton City Council
VIA: Denis Law, Mayor .
FROM: Cliff Long, Economic Development Director(x6591)
SUBJECT: Allocation of Lodging Tax Funding for 2015
ISSUE
Should money from Lodging Tax funds and Renton Community Marketing Campaign
membership contributions be allocated to assist with projects consistent with the City
and community's goals for economic development and marketing?
RECOMMENDATION
Support the recommendation of the Lodging Tax Advisory Committee to allocate
$271,000 in lodging tax funding for the 2015 Renton Community Marketing Campaign
and Renton Chamber of Commerce-Renton Visitors Connection.
Additionally, staff recommends that the Mayor and City Clerk be allowed to execute ,
contracts with: 1) the Renton Chamber of Commerce to administer the Renton Visitors �
Connection tourism promotion activities and 2) the Saunderson Marketing Group to
assist with the Renton Community Marketing Campaign, and authorize City staff to
expend budgeted funds on the proposed additional marketing initiatives outlined
below.
BACKGROUND SUMMARY
The Lodging Tax Advisory Committee met on February 26, 2015, and approved
allocation of$271,000 in lodging tax funding for the 2015 Renton Community Marketing
Campaign and Renton Chamber of Commerce-Renton Visitors Connection. The
Community & Economic Development department recommends this
allocation as follows:
• $105,000 for Tourism & Economic Development
(includes$34,500 in projects from 2014)
� $18,000 for Campaign Administration
� $58,000 for Direct Funded Visitor Opportunities
(eliminated trail map, SAFF at$7,000)
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t
Allocation of Lodging Tax Funds
Page 2 of 2
March 17,2015
• $20,000 for Potential Marketing Opportunities
• $70,000 for the Renton Chamber of Commerce
Visitor Center Fulfillment
These expenditures are consistent with the goals of the City's Business Plan and
Economic Development Strategic Plan, and have the support of the Renton Community
Marketing Campaign leadership, which includes leaders of the City, Renton Chamber of
Commerce/Renton Visitors Connection, Renton School District, Valley Medical Center
and Renton Technical College.
cc: Jay Covington,Chief Administrative Officer
Iwen Wang,Administrative Services Administrator
Terry Higashiyama,Community Services Administrator
Chip Vincent,Community&Economic Development Administrator
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—� t►. City of i _ •�''-��
-- �` �;,a �l,�.� (� -��
....�..►.�"i..... ���:-��
Community&Economic Development Department
Lodging Tax Advisory Committee
February 26, 2015
12:30–2:30 p.m.
Renton City Hall
7tn Floor Conferencing Center
MINUTES
The meeting was called to order by Councilmember Palmer, Chair.
Committee members in attendance were Chair Marcie Palmer, Brent Camann (Renton Chamber of
Commerce), Michael Schabbing(Marriott Hotels), Preeti Shridhar(City of Renton). Also future
committee member Katie Hudson (Hilton Garden Inn) attended in advance of her formal appointment
by Council. Cliff Long (City of Renton) staffed the meeting.
Staff presented the Committee with historical data on collections as well as estimated fund balance and ,
predicted expenditures from the City budget. Staff then presented the requested funding strategy of the '
Renton Community Marketing Campaign in the areas of Tourism & Economic Development,
Administration, and Potential Opportunities. In addition, several Visitor-driven Events were discussed
for funding consideration.
After discussion, the committee agreed to modify the 2015 Summary of Funding Options as shown:
Tourism & Economic Development $105,000
(includes$34,500 in projects from 2014)
Campaign Administration $18,000
Direct Funded Visitor Opportunities $58,000
(eliminated trail map, SAFF at$7,000)
Potential Marketing Opportunities $20,000
' Renton Chamber of Commerce
Visitor Center Fulfillment $70,000
Recommendation to City Council: Motion by Mr. Camann, Second by Ms. Shridhar to recommend I
funding in the amount of$271,000 (as detailed above). Staff agreed to pursue rollover of 2014 unspent
funds to complete projects. Committee recommends development of contract language detailing
reporting requirements. Committee recommends development of standard application for funding
requests in the future that would outline expected visitor impacts. Committee recommends quarterly
meetings. ,
' Meeting adjourned. �
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CITY OF RENTON COUNCIL AGENDA BILL �'. Q
�J '
Subject/Title: Meeting:
Third Lease Amendment to LAG-01-006 with King REGULAR COUNCIL - 23 Mar 2015
County Sexual Assault Resource Center (KCSARC)
for Space at the 200 Mill Building
Exhibits: Submitting Data: Dept/Div/Board:
A. Issue Paper Community Services
B. Lease Amendment
Staff Contact:
Peter Renner, Facilities Director, Ext. 6605
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ $124,867.50 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $ $671,600.50
Total Project Budget: $ I City Share Total Project: $
SUMMARY OF ACTION:
King County Sexual Assault Resource Center (KCSARC) has been a long-term tenant at the 200 Mill
Building and wishes to extend their lease for an additional five-year term. The total rent to be collected
during this period will be $704,995.00.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to sign the Lease Amendment with King County Sexual Assault
Resource Center in the amount of$704,995 for space at the 200 Mill Building.
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COMMUNITY SERVICES ��r�f
DEPARTMENT ---- D Q��O� ���`�
M E M O R A N D U M
DATE: March 9, 2015
T0: Ed Prince, Council President
Members of Renton City Council
VIA: Denis Law, Mayor
FROM: Terry Higashiyama, Community Services Administrator
STAFF CONTACT: Peter Renner, Facilities Director, Ext. 6605
SUBJECT: Third Lease Amendment to LA6-01-006 with King County
Sexual Assault Resource Center(KCSARC)for space at the 200
Mill Building
Issue:
Should the Council authorize the Mayor and City Clerk to sign the Third Lease
Amendment with KCSARC for space on the ground floor of the 200 Mill Building?
Recommendation:
Council authoriie the Mayor and City Clerk to sign the Lease Amendment.
Back�round:
• KCSARC has been leasing the same space from the City in the 200 Mill Building since
April of 2001. The original seven-year lease included a substantial tenant
improvement (TI) for the space. The monthly rents reflected recovery of these
, capital costs.
• In 2004, because KCSARC was encountering revenue shortfalls, a First Amendment
, to the lease was sought and approved by CounciL The amendment provided a rent
reduction in exchange for an additional year at the back end of the lease. The new
' lease end date became March 31, 2010.
• The fease was extended by the second amendment through March 31, 2015.
• KSARC wishes to extend the lease for another five years.
• The business points of the proposed lease amendment are as follows:
o Five-year term with one (1)five-year renewal option.
o Rents start at $18.00/sf with periodic increases to a rate of$20.00/sf in the
final year. Abated rents for the first three months.
o Tenant improvement for carpet, painting, and HVAC system re-balance not
to exceed $10.00/ft. (7,421 sf).
.`
Ed Prince,Council President
Members of Renton City Council
Page 2 of 2
March 9,2015
o Jones Lange LaSalle receives$37,105 in brokerage fees and Kidder Mathews
is entitled to $18,552.50 per contract, but will discount their fee to
$13,552,50.
o The total rent to be collected during this five-year lease is$671,600.50.
Conclusion:
This lease amendment provides the City with continuing cash flow.
,
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DEPARTMENT Of COMMUNITV SERVECES
THIRD AMENDMENT (# 14-03) TO LAG-01-006
Between
CITY OF RENTON and KCSARC
This Third Amendment to Lease (the "Third Amendment") is entered into as of this 27tn
day of February, 2015 ("Effective Date"), by and between the City of Renton,
Washington, a noncharter code city under RCW 35A, and a Washington municipal
corporation ("Renton"), and King County Sexual Assault Resource Center, a non-profit
corporation registered in Washington ("Tenant"),jointly referred to as the "Parties".
Recitals
WHEREAS, by this written amendment, the Parties mutually agree to amend the
original and existing Lease Agreement, and the previous mutually agreed written
amendments of that original and existing Agreement (with each amendment and the
original agreement collectively referred to as "Lease"), under which 7enant leases the
premises commonly known as Suite 10, located on the ground floor of the 200 Mill
Avenue South Building, Renton, Washington (the "Building"), entered into by the Parties
on or about October 25, 2001 ("Original Lease", Reference: LAG#O1-006),
WHEREAS, pursuant to the Original Lease, Tenant now leases Suite 10, which is
approximately 7,421 rentable square feet in the Building.
WHEREAS, Landlord and Tenant desire to extend the Lease for Suite 10 for a
term of five (5) years. For that purpose, the Parties agree to amend Section 1 (g) of the
lease to reflect this new Lease Expiration Date and further amend Section 1 (i) of the
Original Lease to reflect the new Minimum Monthly Rent.
WHEREAS, Renton has agreed to provide new tenant improvements, and Tenant
shall work with Kidder Mathews, Landlord's agent, to facilitate the improvement work,
to be completed by a Tenant approved contractor and pricing. The Lease will include a
five-year option to extend the Term of the Lease Agreement. The new tenant
improvements are limited to, and specified in Paragraph#3 of this Third Amendment.
Prior Amendments to LAG #01-006
Amendment 01-04, executed June 15, 2004, which extended the term of the Lease
through 3/31/10 and changed the monthly rents.
Amendment 02-09, executed dated October 15, 2009, that extended the term of the
lease through 2/28/2015; changed the monthiy rents; provided for minor tenant
improvements; and provided an option for a 5-year extension.
Amendments related to Amendment 14-03
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is acknowiedged,the Parties agree as follows:
Section 1. Lease Section 1(g), entitled Expiration Date, shall be amended as
follows:
"Expiration Date" means February 29, 2020.
Section 2. Lease Section 1(i), entitled Minimum Monrhly Rent, shall be amended
as follows:
"Minimum Monthly Rent" means the following amounts, paid in
accordance with Article 5 of the Lease, as provided by the following
periods during the Term of this Lease.
Period Monthlv Amount
March 1, 2015—May 15, 2015: $0.00 per month
May 16, 2015—February 29, 2016: $11,131.50 per month
($18.00 psf}
March 1, 2016—February 28, 2017: $11,440.71 per month
($18.50 psf)
March 1, 2017-February 28, 2018: $11,749.92 per month
($19.00 psfl
March 1, 2018—February 28, 2019: $12,059.13 per month
($19,50 psfl
March 1, 2019- February 29, 2020: $12,368.33 per month
� ($20.00 ps�
SECTION 3. Lease Section 14(a), entitled Tenant Improvements, shall be deleted and
replaced by the following language:
Tenant Improvements. Tenant shall accept the Premises in an "as is,
where is" condition, excepting that Tenant, acting through the existing
property management agent, Kidder Mathews, will cause a mutually
acceptable licensed contractor to complete the Improvement Work
described below. The Improvement Work shall be competitively bid by
the property management agent, Kidder Mathews,to Davis Schueller and i
Talon Construction Inc. each of whom shall be required to provide not to
exceed pricing for the stated Improvement Work which shaN be funded !,
by the landlord in an allowance to the Tenant, equal to the actual fixed '
contract amount plus the amount of any mutually approved change '
orders (provided that Landlord shall be required to approve change
orders initiated by the contractor unless the change order is in response
to a request from Tenant to expand the scope of the Improvement
Work). Upon receipt of the bids, landlord and Tenant shall mutually
select the contractor. The work to be performed by the Contractor shall
include re-balancing of the HVAC system servicing the Premises,
re-painting all existing drywall surfaces including 2-3 accent wall colors,
as well as re-carpeting of the Premises with a building standard carpet
tile and base in a color and design mutually approved by the Tenant and
Landlord prio� to installation (the "Improvement Work"j. Landlord shall
disburse the allowance to Tenant within ten �10) business days after the
Imp�ovement Work is completed and if the allowance is not so disbursed,
Tenant can offset the cost of the Improvement Work against the next
payments of rent coming due. The Improvement Work and any work in
addition to the Improvement Work shall be supervised by Kidder
Mathews. Landlord shall ensure that Kidder Mathews will not assess to
either Tenant or the Landlord a construction management fee. Tenant
shall not be responsible for any costs relating to the Improvement Work
as defined herein. If Tenant retains a contractor, pursuant to a separate
written contract, to complete work in addition to the Improvement
Work, Tenant shall pay for such work directly. The Improvement Work
shall be completed in the Premises prior to luly 31, 2015, at times as
agreed upon by Landlord and Tenant. Any work that creates noise or
odors that could disturb or annoy Tenant or its clients shall be performed
outside of Tenant's usual business hours (9:00 a.m. to 7:00 p.m. Monday
to Thursday and 9:00 a.m.to 5:00 p.m. on Friday).
SECTION 4. Lease section 38(bj, entitled Broker, shall be deleted and replaced by the
following language:
Landlord and Tenant acknowledge that Kidder Mathews represents the
Landlord in this transaction and Rob Nielson and Hughes Mclaughlin of
lones Lange LaSalle represent the Tenant. Both parties are aware of, and
acknowledge, the rea! estate laws in Washington. Upon execution,
Landlord shall pay to lones Lange LaSalle, for the benefit of Rob Nielson
and Hughes Mclaughlin a market brokerage fee. Except for the brokers
listed above, Tenant and Landlord each represent and warrant to the
other that neither has had any dealings or entered into any agreements
with any person, entity, broker or finder in connection with the
negotiation of this Third Amendment, and no other broker, person, or
entity is entitled to any commission or finder's fee in connection with the
negotiation of this Third Amendment, and Tenant and Landlord each
agree to indemnify, defend and hold the other harmless from and against
any claims, damages, costs, expenses, attorneys' fees or liability for
compensation or charges which may be claimed by any such broker,
finder or other similar party of reason of any dealings, actions or
agreements of the indemnifying party.
SECTION 5. Lease Section 43(b), entitled Option to Extend, shall be deleted and
replaced by the following language:
So long as Tenant is not then in default under this Third Amendment or
the Lease, after receipt of notice and expiration of any applicable cure
period, Tenant shall have the option to extend the term of the Lease for
one (1) additional five (5) year period commencing March 1, 2020, and
expiring February 28, 2025 (the "Extended Term"). To exercise its option
to extend this Lease for the Extended Term, between March 1, 2019 and
July 31, 2019, Tenant must deliver to Landlord, in accordance with
Section 46(g) of the Lease, a written notice (the "Option Notice")
exercising its option to extend. The option to extend granted to Tenant
pursuant to this Section is personal to Tenant and may not be exercised
by or for the benefit of any assignee of Tenant. All of the terms and
conditions of this lease and this Third Amendment shall apply during the
Extended Term except (i) the Minimum Monthly Rent shall be an amount
mutually agreed to by Landlord and Tenant or determined by arbitration
as set forth below; (ii) there shall be no further options to extend or
renew after the commencement of the Extended Term, unless otherwise
agreed at that time by and between Landlord and Tenant; and (iii) there
shall be no landlord-provided Tenant Improvements or other landlord
concessions (such as free or abated rent and tenant improvement or
other allowances) during the Extended Term, unless Landlord elects to
offer landlord-provided Tenant Improvements or other landlord
concessions during the Extended Term provided that if Landlord elects
not to provide Tenant Improvements or othe� landlord concessions
during the Extended Term the Minimum Monthly Rent shall be adjusted
accordingly to reflect the value of market rate concessions and
improvements.
When the Minimum Monthly Rent for the Extended Term is determined,
whether by agreement of the pa�ties or pursuant to arbitration as
provided below, Landlord and Tenant shall enter into a lease extension
agreement setting forth the new Minimum Monthly Rent for the
Premises and such other terms as may be applicable. If at the time
,
Tenant delivers the Option Notice to Landlord, or at any time between
such date and the commencement date of the Extended Term, Tenant
defaults under this Lease and fails to cure its default within the applicabie
cure period, if any, landlord may declare the Option Notice null and void
by written notice to Tenant.
The Minimum Monthly Rent for the Extended Term shall be one-twelfth
(1/12th) of the then "fair market rent" (defined below) multiplied by the
number pf rentable square feet in the Premises. The term "fair ma�ket
rent" means the rate per rentable square foot per year (which may
include increases during the Extended Term to the extent increases are
consistent with then current market conditions) that a new or renewing,
willing, non-equity Tenant would pay in an arms-length transaction for
the Premises (taking into account any landlord-provided Tenant
Improvements or other landlord concessions then available in the market
area), or for comparable space in the Building, if any, or for comparable
space in comparable buildings providing comparable services in Renton
or Tukwila, Washington, for leases having a five (5j year term in all cases
with the same base year as this Lease. Landlord and Tenant agree the
fair market rent for the Extended Term shall be determined as follows:
a. Promptly after Landlord receives the Option Notice, the Parties
(or their designated representatives) shall meet and attempt to
agree on the fair market rent for the Extended Term. If the
Parties have not agreed on the fair market rent for the Extended
Term within one hundred twenty (120) calendar days after
Landlord receives the Option Notice, then unless otherwise
agreed in writing by the parties, the matter shall be submitted to
arbitration in accordance with the terms of the following
paragraphs. The last day of such one hundred twenty (120)
calendar day period (as the same may be extended by the written
agreement of the Parties) is referred to in this Lease as the
"Arbitration Commencement Date".
b. Within fifteen (15) calendar days after the Arbitration
Commencement Date, each party shall provide the other party
with written notice (a "Rent Notice") of its determination of fair
market rent. The matter shall then be submitted for decision to an
arbitrator. The arbitrator shall be a licensed real estate broker
acceptable to both parties who has been adive over the five (5)
year period ending on the Arbitration Commencement Date in the
leasing of office properties in Renton, Washington, and has not
during that period been retained by either party. If Landlord and
Tenant are unable to agree on the arbitrator within thirty (30)
calendar days after the Arbitration Commencement Date, each
shall select a broker who shall be qualified under the same criteria
set forth above, and so notify the other party in writing within ten
(10j calendar days after the end of such thirty (30j calendar day
period. The two brokers so chosen by the Parties shall then
appoint a third broker who meets the qualifications set forth
above to act as the arbitrator within ten (10) calendar days after
the date of the appointment of the last appointed broker. If the
two brokers so chosen by the Parties are unable to agree on the
arbitrator within such ten (10) calendar day period, the arbitrator
will be appointed by the director(or the equivalent) of the Seattle
office of an arbitration service with reasonable arbitration fees
upon the application of either party. If either party fails to timely
select its broker and so notify the other party in writing within the
foregoing ten (10) calendar day period, and the other party timely
selects its broker, then the broker selected by the other party
shall be the arbitrator for determining fair market rent provided �
that the broker must agree in writing to act as a neutral arbitrator
and not as an advocate for the party who selected the broker.
c. Within thirty (30j days after the selection of the arbitrator
pursuant to (b) above, the arbitrator shall determine fair market
rent by selecting either the fair market rent stated in Landlord's
Rent Notice or the fair market rent stated in Tenant's Rent Notice.
The determination of the arbitrator shall be limited to the sole
issue of whether the fair market rent specified in Landlord's Rent
Notice or Tenant's Rent Notice is closest to the actual fair market
rent as determined by the arbitrator. The arbitrator shall have no
power to average such amounts or to designate a fair market rent
other than that specified in either Landlord's Rent Notice or
Tenant's Rent Notice.
d. Both parties may submit any information to the arbitrator for his
or her consideration, with copies to the other party. The
arbitrator shall have the right to consult experts and competent
authorities for factual information or evidence pertaining to the
determination of fair market rent. The arbitrator shall render his
or her decision by written notice to each party. The
determination of the arbitrator will be final and binding upon
Landlord and Tenant. Each party shall pay the fees payable to its
broker and the cost of the third arbitrator will be paid by Landlord
if the fair market rent determined by arbitration is the fair market
rent specified in Tenant's Rent Notice and by Tenant if the fair
market rent determined by Arbitration is the fair market rent
specified in Landlord's Rent Notice.
SECTION 6. Lease Section 46, entitled Miscelloneous Provisions, shall be amended to
� add a new subsection, subsection (I), which shall contain the following language:
(I) Base Year. Effective March 1, 2015, the new base year shall be
adjusted to 2025. Tenant shall pay increases in operating expenses, on a
pro-rata basis, over and above the base year amount.
SECTION 7. landlord shall not lease any space adjacent to the Premises to a third party
unless and until Landlord has affered such space to Tenant at the then current fair
market rent. If so offered by Landlord,Tenant will have seven (7) business days in which
to accept terms, or reject terms for the adjacent space. If Tenant rejects terms,
landlord may lease to the third party. Separately, if Tenant indicates that it is interested
in leasing the adjacent space, Landlord and Tenant shall negotiate in good faith for a
period of thirty (3Q) days to amend the Lease to include the adjacent space.
SECTION 8. Landlord shall institute existing and future measures that Landlord feels are
appropriate and cost effective, to promote the safety and security of the Premises and
building, consistent with other Office Buildings in the City of Renton. This shall
include keeping the parking aFeas and the common areas outside the entrances to the
Premises and the building reasonably lit from dusk to dawn. Landlord shall discourage
overnight sleeping, drug use, graffiti and other malicious mischief. Landlord may elect
to provide, maintain and operate security cameras (which currently exist) to assist in
this endeavor. Landlord shall remove graffiti in a timely manner, and correct vandalism
promptly, and Tenant shall assist Landlord in notifying Landlord of such events, as they
occur. Landlord shall not be responsible for or act as a guarantor for the safety of the
Tenant or the Tenant's guests. Tenant may choose to employ security if the Tenant
believes that security is required.
SECTION 9. All terms and conditions of the Agreement not amended by Amendment
#14-03 shall remain in full force and effect and are ratified and re-confirmed. To the
extent any term(s) and/or condition(s) of this addendum conflicts with any term(s)
and/or condition(s) of this Amendment 14-03, the term(s) and/or condition(s) of this
addendum shall control.
IN WITNE55 WHEREOF, the Parties execute this Third Amendment as of the Effective
Date.
� LANDLORD
The City of Renton,Washington, a Washington
Municipal Corporation
_ _ _ _ __ _ �
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TENANT
King County Sexual Assault Resource Center, a nan-profit corporation registered
in Washington
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By; ;� ! �/f���.���'����-�--...-._.._
Mary Ell�n Stan�''r �
Executive Director
STATE OF WA5HINGTON � .
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COUN7Y OF KING )
Gtn this �7�f day of February, 2015, be#ore me, a Notary Public in and for the
State of Washington, personally appeared MARY ELLEN STQNE, personally known to me
(or proved to me on the basis of satisfactory evidence) to be the person who executed
this instrument, on oath stated that she was authorized to execute the instrument, and
acknowledged it as the Executive Director of KiNG CCIUNTY SEXUAL ASSAULT RESGIURCE
CENTER,to be the free and valuntary act and deed of said carparation far the uses and
purpases mentioned in the instrument.
IN WlTNE�,[►t1A�h16��OF, I have hereunto set m hand and o icial seal the day and
year first abo�c.+Q`1���E?`�'�.fj�� � �, _f �' `
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STATE OF WASI��fV�ii r�NU¢`1`1 ) Z
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Qn this day of �'•'•-•-'•'�'•
, before me, a Natary Public in a�nd for #he State of Washingtan,
personaHy appeared , personally known ta me (or
proved to me an the basis of satisfactory evidence} to be the person who executed this
instrument, on oath stated that he/she was autharized to execute the instrument, and
acknowledged it as the of The City of Renton, Washington, a
Washington municipal corporation to be the free and voluntary act and deed of said
municipal corporation for the uses and purposes mentioned in the instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and official sea)the day and
year first above written.
NOTARY PUBUC in and for the State of
Washington, residing at
My appointment expires
Print Name
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CITY OF RENTON COUNCIL AGENDA BILL � G.
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Subject/Title: Meeting:
Sth Lease Addendum with Iron Mountain REGULAR COUNCIL- 23 Mar 2015
Information Management (Iron Mountain) for the
4th Floor at Renton City Hall
Exhibits: Submitting Data: Dept/Div/Board:
A. Issue Paper Community Services
B. Lease Addendum
Staff Contact:
Peter Renner, Facilities Director, Ext. 6605
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ 73,936.00 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $ 964,368.00.
Total Project Budget: $ � City Share Total Project: $
SUMMARY OF ACTION:
Iron Mountain has been a tenant at Renton City Hall since March, 2000. They wish to extend their lease
for an additional three years. Total rents to be collected during this period will be$964,368.00.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to sign the Lease Amendment with Iron Mountain in the amount of
$964,368 for rental of space on the fourth floor at City Hall.
COMMUNITY SERVICES p ���0� ��
� DEPARTMENT
M E M O R A N D U M
DATE: March 10, 2015
T0: Ed Prince, Council President
Members of Renton City Council
VIA: Denis Law, Mayor
FROM: Terry Higashiyama, Community Services Administrator
STAFF CONTACT: Peter Renner, Facilities Director, Ext. 6605
SUBJECT: Iron Mountain Information Management, Inc. Lease Amendment for Space
on the Fourth Floor of Renton City Hall
Issue:
Should the Council authorize the Mayor and City Clerk to sign lease Amendment Five to LAG-
00-003 with Iron Mountain Information Management, Inc(IM)for space on the fourth floor of
Renton City Hall?
Recommendation:
Council authorize the Mayor and City Clerk to sign the Lease Amendment.
Back�round:
• IM has been leasing the fourth floor of the Renton City Hall since 2000.
• The fourth Lease Amendment extended the lease term through May 31, 2015. It is a full
service lease.
• IM has used the space for a variety of work groups in a mix with their other Puget Sound �,
locations.
• IM has strong financials and they are considered a prime tenant. '
• The business points of the proposed lease amendment are as follows:
o Three-year term with one (1)three-year renewal option.
o Half of the first month and second months' rent.will be abated;
o Rent will be increased to $22.50/sf at inception; to $23.25/sf in the second year; and
to $24.00/sf in the third year. �
o Tenant improvement costs are up to $10,000 ($.70 per foot) and must be used by
November 2017.
o The total revenue collected in three years, including the state leasehold tax, will be
$964,368.00.
o Brokerage fees are $42,624.00 to Jones Lang LaSalle ($3 per foot) and per contract,
Kidder Mathews will receive $21,312.00.
h\facihties\facil�ties d�rector\peter renner\my documentsUeasehold\�ron mountam\2015�1SSUe papeC lCll Stll a111eC1Cl.(iOC
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Ed Prince,Council President
Members of Renton City Council
Page 2
March 9,2015
Conclusion:
Iron Mountain has been a very good tenant and this market-based lease amendment provides
the City with continuing cash flow with minimal tenant improvement costs and other
concessions.
c: Jay Covington,Chief Administrative Officer
Iwen Wang,Finance&IS Administrator
Larry Warren,City Attorney
n:�t'a����c�es�fa����t�es director\peter renner�rrty documents\leasehold\iron mountain�2015\issue paper
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DEPARTMENT Of COMMUNITY SERVICES
FIFTH ADDENDUM # 15-OS TO LAG- 00-003
Between
CITY OF RENTON and IRON MOUNTAIN INFORMATION
MANAGEMENT, LLC
This Fifth Addendum (the "Fifth Amendment" and "Addendum 15-05") to LAG-
I 00-003 is effective as of this 12�h day of February, 2015 ("Effective Date"), by and
between the City of Renton, a non-charter code city under RCW 35A, and a Washington
municipa)corporation ("Landlord"), and Iron Mountain Information Management, LLC, a
Delaware limited liability company, formerly Iron Mountain Information Management,
Inc., a Delaware corporation ("Tenant"), with reference to the following recitals.
Landlord and Lessee are collectively referred to as the "Parties" at times in this �,
addendum. The Parties mutually agree to amend the original lease agreement (LAG-00-
003) ("Lease"), executed on or about March 17, 2000, for the purpose of extending the
lease agreement for the premises commonly known as Suite 400 located on the fourth
floor of Renton City Hall in Renton,Washington.
Pursuant to the Original Lease and Amendments, Tenant now leases Suite 400
comprising approximately Fourteen Thousand, Two Hundred Eight (14,208) rentable
square feet in the Building(the"Premises").
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Prior Addenda to LAG-d0-003:
Addendum #00-001: Among other things, the first addendum, dated April 20,
2000, modified Article 19 and 22 of the Lease relating to insurance provisions, and
confirmed the HVAC delivery consistent with Article 16 of the Lease;and
Addendum #05-002: Among other things, the second addendum, dated March
3, 2005, extended the Term of the Lease for five years; modified the Minimum Monthly
Rent; modified Section 7(a) of the Lease to provide for a Rent Excise Tax; replaced
Section 7(e) and Section 9(a) of the Lease; modified Section 9(d) deleting specific words �
of that Section; amended Section 16(a)(ii) with new lease language; amended Section
37(a) of the Lease with new lease language; amending Lease Sedion 41(a); Lease
Section 43 defined new Option language; deleted all of Lease Section 44; provided for
minor improvement work by the Landlord; and included a Guaranty of lease.
Addendum #10-003: Among other things, the third addendum, dated March 9,
2010, extended the term of the Lease for three years and five months; reduced the area
of the Premises by 3,653 r.s.f.to 14,208 r.s.f.; modified the Minimum Rent; modified the
Lease to remove the recovery of Operating Costs; re-defined Tenant's pro-rata share of
the Building; identified tenant improvements to modify the Premises; and modified the
Option to Extend the Lease.
Addendum #13-004: Among other things, the fourth addendum dated May 20,
2013, extended the Term of the Lease for two years; modified the Minimum Rent to be
paid during the Term; confirmed Tenant's responsibility for excise taxes and operating
expense recoveries; defined Tenant's liability for personal property taxes or rental
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income taxes; re-confirmed Tenant's pro-rata share of the Building; identified minor
tenant impr�vement work; modified the terms of the Option to Extend the Lease; and
amended Lease Section 25(d)concerning the Lease's Assignment/Subletting provisions.
NOW, THEREFORE, in consideration of the mutual terms and covenants
previously exchanged and to be exchanged in the future, the Parties agree to the
following amendments, to be known as Addendum #15-005, with all the unaltered
terms of the Lease remaining in full force and effect:
SECTION 1. Section 1 of the Lease, Fundamentol Terms, subsection 1(e), shall
be amended by the replacement of "which is fifteen and twenty-six/100ths percent
(15.26%}"with the following:
Twelve point Twenty-Three Percent(12.23�)
SECTION 2. Section 1 of the Lease, Fundamental Terms, subsection 1(g), shall
be amended by the replacement of"April 30, 2005"with the following:
May 31, 2018.
SECTION 3. Section 1 of the Lease, Fundamental Terms, and more specifically
subsection 1(h), shall be amended with the following language added to the end of 1(h):
The Parties retain the authority to extend or modify this
agreement in writing as they mutually agree and find necessary or
i beneficial.
SECTION 4. Section 1 of the Lease, Fundamental Terms, specifically the chart
or"Period" and "Monthly Amount"columns found in subsection (i), shall be deleted and
replaced with by following(with the Lease's Article 5 governing the rent payments):
IPeriod I Monthly Amount
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$13,320.00 each month
June 1, 2015—July 31, 2015: ($22.50/sq.ft. including
abatement)
Aug. 1, 2015—May 31, 2016: $Z6,640.00 each month
($22.50/sq. ft.)
June 1, 2016—May 31, 2017: $2�'S28.00 each month
($23.25/sq. ft.)
June 1, 2017—May 31, 2108: $2g�416.00 peach month
($24.00/sq. ft.)
SECTION 5. Section 1 of the Lease, Fundamenta! Terms, and more specifically
subsection 1(r), entitled B�oker(s), shall be modified by the deletion of the existing I
language and its�eplacement with the following language:
"Broker(s)" means that as of the Effective Date, unless changed in
writing, Kidder Mathews represents Landlord in this transaction and JJ
Sheppard of Jones Lang LaSalle represents Tenant.
SECTION 6. Sedion 7 of the Lease, Rea! Property Taxes, shall be modified by
tf�e deletion of the 7(a) in its entirely and its replacement with the following language:
(a) Limitations on Tax Payments. Tenant will not be required to pay any
part of Rent Excise Taxes, or Operating Costs above the Rent that is
outlined in Section 4 immediately above. Tenant shall not be required to
pay a pro-rata share of tax increases for the Building if the Landlord is not
assessed Real Estate Taxes. However, Tenant shall pay any personal
property taxes or any taxes imposed during the term on rental income.
SECTION 7. Section 14 of the Lease, Tenant lmprovemenis and Alterations;
Trade Fixtures, specifically subsection (a) shall be modified by the addition of the
following language at the end of the paragraph:
Tenant shall accept the Premises in an "as is, where is" condition for the
Extension Term, excepting that Landlord will provide a Tenant
Improvement allowance to Tenant to improve the Premises of up to
$10,000.00. Tenant shall identify and submit the improvement requ�st•. __
•�� w
��
�
to the Landlord, specifically outlining the improvement work, and
Landlord, only upon approval of work, and evidence of payment of
invoices from Tenant, including appropriate lien releases from the
contractor, shall fund the TI allowance to Tenant within a reasonable
period after submittal from Tenant. Improvement work must be
completed prior to November 30, 2017.
SECTION 8. Section 16 of the Lease, Utilities and Services, specifically
subsection (a), entitled Utilifies and Services Furnished by Landlord, shall be modified by
the addition of the following language at the end of the paragraph:
, landlord and Tenant further agree, that Tenant shall continue to
reimburse Landlord for separately metered HVAC usage.
SECTION 9. Section 25 of the Lease, Assignment and Subletting; Trade
� Fixtures, and specifically subsection (b), entitled Consent Required, shall be modified by
the addition of the following language at the end of the paragraph:
Notwithstanding the foregoing, Tenant may assign the Lease or sublet
any part or all of the Premises to an affiliate, subsidiary or related entity
with Landlord's prior written consent, which consent shall not be
, unreasonably withheld or delayed. In the event of such assignment or
sublease, Tenant shall remain fully liable under the Lease. Tenant shall
receive 100% of any Rent exchanged between Tenant and an affiliate
subtenant.
SECTION 10. Section 38 of the Lease,Agency Disclosure; Brokers, and specifically
subsection (b), entitled Brokers, shall be modified by the addition of the following
language at the end of the paragraph: �N���A�
Both parties are aware of and acknowledge the real estate laws �. H E a E
Washington. Upon full execution of this Fifth Amendment, in early 2015, •
by both Landlord and Tenant, Landlord shall pay to Jones Lang LaSalle,for'.•.•',•'.•.•', •
the benefit of 1J Sheppard, a market brokerage fee. Tenant and Landlord • •
each represent and warrant to the other that neither has had any �
dealings or entered into any agreements with any other person, entity, �
broker or finder (other than Kidder Matthews) in connection with the �., . • • ' �
negotiation of this Fifth Amendment, and no other broker, person, or
�a�
entity is entitled to any commission or finder's fee in cannection with the
negotiation of this Fifth Amendment, and Tenant and Landlord each
agree to indemnify, defend and hoid the other harm(ess from and against
any c(aims, damages, costs, expenses, attorneys' fees or liabitity for
compensation or charges which may be ctaimed by any such broker,
finder or ather similar party af reason of any deaiings, actians or
agreements of the indemnifying party.
SECTtON 11. Section 42 of the Lease, Miscel�aneous Provisions, shail be
modified by the addition af a new subsectian, (I}, entitied Confidentialrt�y,containing the
foilowing(anguage:
Tenant agrees not ta disciose the terms and conditions of this Fifth
Amendment to any person or entity other than its attarrrey, including,
but not limited to the other tenants of the Suifd'mg. Nothing contained in
this subsection shal! prevent Tenant from producing this Fifth
Amendment in a legal proceeding if such production is campeEled by a
subpoena or cou�t arder. Tenant acknawledges and agrees that it shail
be responsible ta defend andJor de#end the l.andford far any and all
damages�andlord may incur due to Tenant's breach of this subsection.
SE+CTtON 12. Section 42 of the Lease, Miscellaneous Provrsians, shall be
rriodified by the addition af a new subsection, {m), entitled Cvpitalizatian, containing
the foklowing language:
Capitalized terms used in any amendment sha(! have the same meaning
as capitalized Lerms in the Lease unless otherwise defined or specified.
SEGTlON 13. Section 42 of the Lease, Miscellaneous Provisians, shall be
modified by the addition of a new subsection, (nj, entitled Authority to Sign, containing �����
the faAowing language: H E R �
A person executing any document on behalf af the one of the Parties
represents and warrants that s/he has the authority ta execute such
dacument an behalf of that party, and that the party has the autharity to
enter into an agreement. :
�.��GU
J
SECTION 14. Section 42 of the Lease, Miscellaneous Provisions, shall be
modified by the addition of a new subsection, (o), entitled Opiion to Extend, containing
the following language:
So long as Tenant is not then in default under any
addendum/amendment or any terms of the Original Lease, Tenant shall
have the option to extend the term of the Lease for one (1) additional
three (3)year period,with the extended Term commencing June 1, 2018,
and expiring on May 31, 2021 (the "Extended Term"). To exercise this
extension option, Tenant must deliver to landlord and Landlord must
actually receive a written notice (the "Option Notice") exercising its
option to extend not less than seven (7) months, but not more than
� twelve (12) months before the then-current expiration date (that is, not
earlier than May 31, 2017, and not later than October 31, 2017. The
' option to extend granted to Tenant pursuant to this subsection is
personal to Tenant and Tenant's affiliates, subsidiaries and related
entities, and may not be exercised by or for the benefit of any unrelated
assignee or sublessee. All of the terms and conditions of the Lease, as
amended, shall apply during the Extended Term except (i} the Minimum
Monthly Rent shall be an amount mutually agreed to by Landlord and
Tenant or determined by arbitration as set forth below; (ii) the Extended
Term shall include one (1) additional three (3) year option to extend the
Lease after the expiration of the Extended Term, unless otherwise agreed
at that time by and between Landlord and Tenant; and (iii)there shall be
no Landlord-provided Tenant Improvements or other landlord
concessions during the Extended Term, unless Landlord elects to offer
Landlord-provided Tenant Improvements or other Landlord concessions
during the Extended Term.
When the rental rate for the Extended Term is determined, whether by
agreement of the Parties or pursuant to arbitration as provided below,
� the Parties shall enter into a lease extension agreement setting forth the
new Minimum Monthly Rent for the Premises and such other terms as INITIAL
may be applicable. Although the rent structure of a Fully Serviced Lease H E R E
with no Operating Expense Pass-Throughs shall not be modified, Landlord
reserves the right to raise the Minimum Monthly Rent based on
comparisons of other similar projects with Operating Cost recoveries to
reflect Fair Market Terms. If at the time Tenant delivers an Option Notice
to Landlord, or at any time between such date and the commencement
date of the Extended Term, Tenant defaults under the Lease and fails to . . . . . . . .
cure its default within the applicable cure period, if any, as set forth in
Article 26 of the Lease, entitled Default, Landlord may declare the Option %!�
r
r
Notice null and void by any written or electronic notice to Tenant. The
Minimum Monthly Rent for the Extended Term shall be one-twelfth
(1/12th)of the then "Fair Market Rent" (defined below) multiplied by the
number of rentable square feet in the Premises. The term "Fair Market
RenY' means the rate per rentable square foot each year (including
increases over the Extended Term then customary in the market) that a
new, willing, non-equity tenant would pay in an arms-length transaction
for the Premises (taking into account any Landlord-provided tenant
Improvements or other Landlord concessions Landlord elects to offerj, or
for comparable space in the Building, if any, or for comparable space in
comparable buildings in Renton, Washington, for leases having a similar
term to the Extended Term. Landlord and Tenant agree the Fair Market
Rent for the Extended Term shall be determined as follows:
a. Promptly after Landlord receives the Option Notice, the
Parties (or their designated representatives) shall meet and
attempt to agree on the Fair Market Rent for the Extended Term.
If the Parties have not agreed on the Fair Market Rent for the
Extended Term within one hundred twenty (120) calendar days
after Landlord receives the Option Notice, then unless othenivise
agreed to by the Parties in writing, the matter shall be submitted
to arbitration in accordance with the terms of the following
paragraphs. The last day of such one hundred twenty (120) day
period (as the same may be extended by the written agreement
of the parties) is referred to as the "Arbitration Commencement
Date".
b. Within fifteen (15) calendar days after the Arbitration
Commencement Date, each party shall provide the other party
with written notice (a "Rent Notice") of its determination of Fair
Market Rent. The matter shall then be submitted for decision to
an arbitrator. The arbitrator shall be a licensed real estate broker
who has been active over the five (5j year period ending on the
Arbitration Commencement Date in the leasing of office 'H'����
properties in the Greater Seattle area, in King County,
Washington. If Landlord and Tenant are unable to agree on the H E R E
arbitrator within thirty (30) calendar days after the Arbitration
Commencement Date, each shall select a broker who shall be
qualified under the same criteria set forth above, and so notify
the other party in writing within ten (10) calendar days after the
end of such thirty (30) day period. The two brokers so chosen by .
the Parties shall then appoint the arbitrator within ten (10) • • . . . , , ,
calendar days after the date of the appointment of the last
appointed broker. If the two brokers so chosen by the Parties are �
�
.
a
unable to agree on the arbitrator within such ten (10) day period,
the arbitrator will be appointed by the director(or the equivalent)
of the Seattle office of the American Arbitration Association upon
, the application of either party. If either party fails to timely select
its broker and so notify the other party in writing within the
foregoing ten (10)calendar day period, and the other party timely
selects its broker, then the broker selected by the other party
shall be the sole arbitrator for determining Fair Market Rent.
c. Within thirty (30) calendar days after the selection of the
' arbitrator pursuant to (b) above, the arbitrator shall determine
Fair Market Rent by selecting either the Fair Market Rent stated in
Landlord's Rent Notice or the Fair Market Rent stated in Tenant's
Rent Notice. The determination of the arbitrator shall be limited
to the sole issue of whether the Fair Market Rent specified in
Landlord's Rent Notice or Tenant's Rent Notice is closest to the
actual Fair Market Rent as determined by the arbitrator(s). The
arbitrator shall have no power to average such amounts or to
designate a Fair Market Rent other than that specified in either
Landlord's Rent Notice or Tenant's Rent Notice.
d. Both Parties may submit any information to the arbitrator
for his or her consideration, with copies to the other party. The
arbitrator shall have the right to consult experts and competent
authorities for factual information or evidence pertaining to the
determination of Fair Market Rent. The arbitrator shall render his
or her decision by written notice to each party. The
determination of the arbitrator will be final and binding upon
Landlord and Tenant. The cost of the arbitration (including the
charges of the broker selected by the other party) will be paid by
Landlord if the Fair Market Rent determined by arbitration is the
Fair Market Rent specified in Tenant's Rent Notice and by Tenant
if the Fair Market Rent determined by arbitration is the Fair
Market Rent specified in Landlord's Rent Notice. 'NITIAL
SECTION 15. All terms and conditions of the Agreement not amended by thi: H E R E
Addendum shall remain in full force and effect and are ratified and re-confirmed.To the•:•:•:•: :
extent any term(s) and/or condition(s) of this addendum conflicts with any term(s�};�;�;•;�' '
and/or condition(s) of this addendum/amendment, the term(s) and/or condition(s) of�•�•�•�•� �•�•�'�•
this addendum/amendment shall control.
�
i
IN WITNESS WHEREOF, the Parties execute this Fifth Addendum as of the
Effedive Date written above.
LAN DLORD
The City of Renton,Washington,a Washington
municipal Corporation
By:
I
Its:
TENANT
Iron Mountain Information Management, LLC, a Delaware limited liability
company
�
Bv: .: �-�..., , 3 .,�r>
� � ` �--.:-- �
C,arry B. Watzke, Senior Vk� PP�Sttle+Mt
Govemment Affairs, Real Estate Legal Services
Its: and Special Pro]ects
INITIAL
HERE
STATE OF 1
)ss.
COUMY OF 1 , , , , . . . . .
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On .20 .before me, ,a Notary Public in and
for the State of California,personally appeared
, personally known to me (or
proved to me on the basis of satisfactory evidence}to be the person(s)whose name(s)is/are subscribed to the within
instrument and acknowiedged to me that he/she/they executed the same in his/fier/their authorized capacity(ies),and
that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s}acted,
executed the instrument.
Witness my hand and official seal.
Q
Notary Pubiic in and for said State �
��1 7
STATE OF �{A S S�s G i�t L L rTS ► �
COUN7Y OF��1(L ;ss. 1
I certify that I know or have satisfadory evidence that �h �.L���� is the
person who appeared before me on �2(;I��and said person acknowledged that he/�t+e signed
this instrument,on oath stated that he/si+e wa authorized to execute the instrument,and acknowledged it as the(title)
�i M�tr U�'+. s',�of(entity)�w�. �.,-fUot� _�,�,�-.�'.t;•�,o�Hc�j,.M,-�� L.L C_� c.
���a w ,P�;�.., Y � Lj�to be the free and voluntary act of such party for the uses and
purposes mentioned in the instrument.
Witness my hand and official seal this IJ�day of (`-a.(n,u.,. 20�,�.
�
(Print Name)
Residing at
My Commission Expires: i
STATE OF /,��k/�i�L(+.,t..f,.� l;(�i 1
�^ /� )ss.
COUNTY OF J����}-tI I L 1
I certify that I know or have satisfadory evidence that �s��1' � �:�Z�C� is the
person who appeared before me on �o Lr;�,., � 20/rand said person acknowledged that he/sbe signed
this instrument,on oatnh stated tha he/sqe was autf+ r�to execute the inst(ument and acknowledged it as the(title)
����v 2 �+CL i(��1�c�ti,� of (enYdy) ��c� fC1v�•t�`�i:� ..�'��i��wlac+, 1�?ti n�-�c...-�L�—
,l��uww:•� lr.,'�%� 1��,�;�,;�Ir�w7,���r to be the free and voluntary act of such party for the uses and
purposes mentioned in the instrument.
9
Witness my hand and official seal this �L day of - !��,,,;� 20 f� �,�,��
� a � `H '� � E
,
(Print Name) �vh^���' l • �`v^c'�
Residing at�h ir��='1 ,
My Commission Expires: ��/� i '
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:
CITY OF RENTON COUNCIL AGENDA BILL —7 � .
Subject/Title: Meeting:
Support 2015 Transportation Investment REGULAR COUNCIL- 23 Mar 2015
Package
Exhibits: Submitting Data: Dept/Div/Board:
A. Resolution Executive
Staff Contact:
Preeti Shridhar, Deputy Public Affairs Administrator,
x6569
Recommended Action:
Council concur.
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment.'$ N/A '�
Amount Budgeted: $ N/A Revenue Generated: $ N/A I
Total Project Budget: $ N/A City Share Total Project: $ N/A I,
SUMMARY OF ACTION:
The Renton City Council is taking an official position in strong support of a comprehensive
transportation investment package, including direct funding, grant funding and financing options for
local governments, and urges that in the refinements to a transportation package by the House and in
House-Senate negotiations, the Legislature looks to ensure the most expedited construction start time
possible for addressing the state's most congested freeway interchange (I-405/167) and stretch of
freeway (I-405 Renton to Bellevue). The Council encourages state lawmakers to approve and enact this
package in Olympia.
STAFF RECOMMENDATION:
Support the 2015 Transportation Investment Package and adopt the resolution.
,
CITY OF RENTON, WASHINGTON
RESOLUTION NO.
A RESOLUTtON OF THE CITY OF RENTON, WASHINGTON, IN STRONG SUPPORT
OF A 2015 TRANSPORTATION REVENUE-AND-REFORM PACKAGE.
WHEREAS, a healthy transportation system is a critical foundation of our state and locat
economies and our quality of life, as well as our global position as a leader in aerospace and
,
airplane manufacturing and as the nation s most trade-dependent state; and
WHEREAS, Washington State's transportation system is suffering from disrepair, with a ',
backlog of maintenance and preservation needs, and data showing that the hours of congestion
and delay on critical freeway corridors such as I-405 are getting significantly worse. The same
13-mile Tukwila to Bellevue trip which drivers needed 40 minutes to "reliably" complete on
time just a few years ago, now requires 50 minutes, and congestion backlogs along I-405 can be
up to 12.5 miles long, according to the Washington State Department of Transportation's
(WSDOT's) 2014 Congestion Report; and
WHEREAS, failing roads and bridges, congested highway corridors, and bottlenecked I
interchanges undermine the mobility of vehicles, buses, and freight haulers to move people and
goods; and
WHEREAS, in early 2012, the Connecting Washington Task Force released a report
identifying $50 billion in unfunded transportation needs and recommending an investment of
$21 billion in funding during the next 10 years for maintenance, preservation, and strategic
investments; and
WHEREAS, through the passage of ESSB 5987 and ESSB 5988, the Washington State
Senate has approved a 16-year, $14 billion package that makes a very good down payment on
1
RESOLUTION N0.
transportation package investments. The Senate-approved package also includes eight
different reform bills to help ensure the state designs, permits, and builds transportation
projects in the most efficient way possible; and
WHEREAS, the package provides critical funding for key highway corridor projects
throughout the state and, specifically for Renton, most notably a $1.24 billion investment to
rebuild the I-405/State Route 167 interchange and add lane capacity to I-405 between Renton
and Bellevue; and
WHEREAS, the transportation package also provides a direct distribution of$375 million
over 16 years for Renton and other cities and counties throughout the state to maintain local
roadways and transportation systems; and
WHEREAS, the package also includes local transportation financing options that will
better allow cities and counties to address their backlog of mobility and maintenance needs;
and
WHEREAS, the transportation package also invests in grant programs vita) to cities and
counties, including the Transportation Improvement Board (TIB), Freight Mobility Strategic
Investment Board (FMSIB), "Complete Streets," Safe Routes to Schools, and Bicycle-Pedestrian
Safety;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
2
__ .
RESOLUTION N0.
SECTION II. The City Council takes an official position in strong support of a
comprehensive and balanced transportation investment package, including direct funding,
grant funding, and financing options for local governments.
SECTION III. The City Council urges that in the refinements to a transportation
package by the House, and in House-Senate negotiations, the Legislature looks to ensure the
most expedited construction start time possible for addressing the state's most congested
freeway interchange (I-405/167) and stretch of freeway(I-405 Renton to Bellevue).
SECTION IV. The City Council urges the Legislature and the Governor to enact and sign
into law a 2015 transportation revenue-and-reform package.
PASSED BY THE CITY COUNCIL this day of , 2015.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2015.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
RES.1667:3/16/15:scr
3
�► I
CITY OF RENTON COUNCIL AGENDA BILL
7• J -
Subject/Title: Meeting: ,
, Consultant Agreement with Perteet, Inc. for REGULAR COUNCIL - 23 Mar 2015 I
Preliminary Design Services for the Sunset
Lane/NE 10th Street Roadway Improvements
Project
Exhibits: Submitting Data: Dept/Div/Board:
A. Issue Paper Public Works
' B. Consultant Agreement
Staff Contact: �,
Keith Woolley, Project Manager, (extension 7318) �',
Recommended Action: I
Council Concur
Fiscal Impact:
Expenditure Required: $ 135,792.00 (Design) Transfer Amendment: $ N/A
Amount Budgeted: $ 320,000 (2015) Revenue Generated: $ N/A
Total Project Budget: $ 4,765,000 City Share Total Project: $ 320,000
SUMMARY OF ACTION:
This consultant agreement retains the services of Perteet, Inc. for preliminary design of Sunset Lane in
the Sunset Area Community redevelopment. The new two-lane roadway will provide access for private
development, the new Highlands library and the Sunset Neighborhood Park. This project was added to
the City's 2015-2020 Six-Year Transportation Improvement Program (TIP) by the recently adopted
amendment to the TIP. The funding for this preliminary engineering work will be included in the
upcoming carry forward and budget adjustment ordinance.
This project was added to the City's 2015-2020 Six-Year Transportation Improvement Program (TIP) by
� the recently adopted amendment to the TIP. ',
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the consultant agreement with Perteet, Inc. in the
amount of$135,792.00 for preliminary design services for the Sunset Lane/NE 10th Street Roadway
Improvements Project.
-+r
PUBLIC WORKS DEPARTMENT p �+�af�O� �
�u�
M E M O R A N D U M
DATE: March 23, 2015
TO: Ed Prince, Council President
Members of Renton City Council
VIA: Denis Law, Mayor
, FROM: Gregg Zimmermalo;administrator
STAFF CONTACT: Keith Woolley, Project Manager(Extension 7318)
SUBJECT: Consultant Agreement with Perteet, Inc.for Preliminary
Design Services for the Sunset Lane/NE 10�'Street Roadway
Improvements Projed
ISSUE:
Should Council authorize the Mayor and City Clerk to execute a consultant agreement for
preliminary design services for the Sunset Lane/NE 10`"Street Roadway lmprovements
Project with Perteet, Inc.?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute a consultant agreement with Perteet, Inc.
in the amount of$135,792.00 for preliminary design senrices for the Sunset Lane/NE lOtn
Street Roadway Improvements Project.
BACKGROUND:
This project will reconstruct Sunset Lane as a two-lane roadway providing access to the
new Highlands library,the Sunset Neighborhood Park and new private development. This
contract retains the services of Perteet, Inc. for preliminary design of this roadway,
including coordination with the other above-mentioned project. This project was added
to the City's 2015-2020 Six-Year Transportation Improvement Program (TIP)by the
recently adopted TIP amendment.
The budget for this preliminary engineering work will be included in the upcoming carry
forward and budget adjustment ordinance. Funding for this pceliminary engineering work
comes from Community and Economic Development Department revenues that were
greater than previously budgeted.
cc: DaugJacobson,Deputy PW Administrator—Transportation
Bob Hanson,Transportation Design Manager
Keith Woolley,Project Manager
losef Harnden,Transportation Administrative Assistant
H:\Division.s\TRANSPOR.TAT�OESIGN.ENG\Keith\Sunset Lane\300 Design ConsuRant Cont2ct\302 ConsuRant Agreement\3023
Agreement\302.3.1 Original Contract\Issue Paper(Perteet-Sunset Lane).doc
.�..
Loca/Agency A & E Professional Services
Cost Plus Fixed Fee Consultant A,qreement
Agreement Number:
Firtn/Organization Legal Name(do not use dba's):
Perteet Inc. �'
Address Remft to Address
505 Fifth Avenue S.,Suite 300 505 Fifth Avenue S.,Suite 300
Seattle,WA 98104 Seattle,WA 98104
UBI Number Federal TIN or SSN Number
601-288-065 91-1505037
Execution Date Completion Date
Ja�uary 31,2016
1099 FoRn Required Federal Participation
❑ Yes � No ❑ Yes � No
Description of Work
City of Renton
Sunset Lane—Preliminary Design Phase
Preliminary Design and Design Report Phase
The projett will construct public infrastructure improvemenu related to the Sunset Terrace
development by Colpitu Development Company on the former Renton Housing Authority site
❑ Yes � No DBE Participation Total Amount Authorized: S 135,792.00
❑ Yes � No MBE Participation
❑ Yes � No WBE Participadon Management Reserve Fund:
❑ Yes � No SBE Participation Maximum Amount Payable: S 135.792.00
Index of Exhibits
Euhibit A Scope of Work
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cast Computadons
Exhibit E Sub-consuftant Cost Computations
Exhibit F Title VI Assurances
Enhibit G Certification Documents
Exhibit H Liability Insurence Increase
Exhibit I Alleged Consultant Design Error Procedures
Exhibit J Consultant Claim Procedures
Agreemen[Number:
Local Agency A�E Pro%ssione/Service9 Cost Pfus Flxed Fee Consultant Agreement Page 1 of 14
Revised 1Q/3Q/2014
.
THIS AGREEMENT,made and entered into as shown in the"Execution Date"box on page one(1)of this
AGREEMENT between the CITY OF RENTON hereinafter called the
"AGENCY",and the"Firm/Organization Name"reference don page one(1)of this AGREEMENT hereinafter
called the"CONSULTANT"'.
WHEREAS,the AGENCY desires to accomplish the work referenced in"Description of Work"on page one(1)of
this AGREEMENT hereafter called the"SERVICES",and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES;and
WHEREAS,the COI�ISULTANT represents that they comply with the Washington State Statutes relating to professional
registration,if applicable,and has signified a willingness to furnish consulting services to the AGENCY.
1VOW,THEREFORE,in consideration of the terms,conditions,covenants and performance contained herein, or attached
and incorporated and made a part hereof,the parties hereto agree as follows:
1. General Description of Work
The work under this AGREEMENT shall consist of the above described SERVICES as herein defined,and necessary to
accomplish the completed work for this project. The CONSULTANT shall furnish all services,labor,and related
equipment and if applicable,sub-consultants and subcontractors necessary to conduct and complete the SERVICES as
designated elsewhere in this AGREEMENT.
II. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is detailed in Exhibit"A"attached hereto
and by this reference made a part oF this AGREEMENT. The General Scope of Work was developed utilizing
performance based contracting methodologies.
III. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies,groups,or individuals shall receive
advance approval by the AGENCY. Necessary contacts and meetings with agencies,groups,and/or individuals shaJl be
coordinated through the AGEh'CY. The CONSULTANT shall attend coordination,progress and presentation meetings
with the AGENCY and/or such Federal,State,Community,City or County officials,groups or individuals as may be
requested by the AGENCY. The AGEIVCY will provide the COIVSULTANT sufficient notice prior to meetings
requiring CONSULTANT participation.
The CONSULTANT shall prepare a monthly progress report,in a form approved by the AGENCY,which will outline in
written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that
the progress of the SERVICES can easily be evaluated.
The CONSULTANT,any sub-consultants,and the AGENCY shall comply with all Federal,State,and local laws,rules,
codes,regulations,and all AGENCY policies and directives,applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
Agreement IVumber:
Local Agency A�E Pro%sslonal Servicea Cosf Plus Fixed Fee ConsuRant Agreement Page 2 0!14
Revlsed 10/3QP1014
Participation for Disadvantaged Business Enterprises(DBE)or Small Business Enterprises(SBE),if required,per 49
CFR Part 26,shall be shown on the heading of this AGREEMENT. If DBE firms are utitized at the commencement of
this AGREEMENT,the amounts authoriaed to each firm and their certiFication number will be shown on Exhibit"B"
attached hereto and by this reference made a part of this AGREEMENT. If the Prime CONSULTANT is a DBE
certified firm they must comply with the Commercial Useful Function(CUF)regulation outlined in the AGENCY'S
"DBE Program Participation Plan"and perform a minimum of 30�/c of the total amount of this AGREEMENT. It is
recommended,but not required,that non-DBE Prime CONSULTAIVT'S perform a minimum of 30%of the total amount
of this AGREEMENT.
The CONSULTANT,on a monthly basis,is required to submit DBE Participation of the amounts paid to all DBE firms
invoiced for this AGREEMENT.
Ali Reports,PS&E materials,and other data furnished to the CONSULTANT by the AGENCY shall be returned. All
electronic Fles,prepared by the CONSULTANT,must meet the requirements as outlined in Exhibit"C"—Preparation
and Delivery of Electronic Engineerin�and other Data".
All designs,drawings,specifications,documents,and other work products,including all electronic files,prepared by the
CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service foc these
SERVICES,and are the propeny of the AGENCY. Reuse by the AGENCY or by others,acting through or on behalf of
the AGENCY of any such instruments of service,not occurring as a part of this SERVICE,shall be without liability or
legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by
(i)certified mail,return receipt requested or(ii)by email or facsimile,to the address set forth below:
If to AGENCY: If ro CONSULTANT:
Name: Keith Woolley Name: Peter De Boldt
Agency: City of Renton Agency: Perteet,Ine.
Address: 1055 South Grady Way Address: 505—5`h Ave.S.,Suite 300
City: Renton State: WA Zip:98057 City: Seattle State: WA Zip: 98105
Emai1: kwoolley@rentonwa.gov Emai1: peterd@perteet.com
Phone: (425)430-7318 Phone: (206)436-0515
Facsimile: (425)430-7376 Facsimile: (425)339-6018
IV. �me for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the I
AGENCY. Atl work under this AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT titled"Completion Date".
The established completion time shatl not be extended because of any delays attributable to the COI�iSULTANT,but
may be extended by the AGEI�iCY in the event of a delay attributable to the AGENCY,or because of unavoidable delays
caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT. A
prior supplemental AGREEMENT issued by the AGEI�iCY is required to extend the established completion time.
Agreement Number:
Local Agency A&E ProlessTonal Services Cost Plus Fixed Fee Conaultant Agreement Page 3 0/14
Revlsed 1 Q/3Q/2014
�
V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as
provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and
for all labor, materials,supplies,equipment,and incidentals necessary to complete SERVICES,specified in Section II,
"Scope of work". The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.e�Fr.eov .
The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits"D"and"E"and by this
reference made part of this AGREEMENT.
A. Actual Costs: Payment for al!consulting services for this PROJECT shall be on the basis of the
CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost,indirect cost
rate,and direct non-salary costs.
I. Direct(RAW)Labor Costs:The Direct(RAW)Labor Cost is the direct satary paid to principals,
professional,technical,and clerical personnel for the time they are productively engaged in work
necessary to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data
to verify the direct salary costs billed to the AGENCY.
2. Indirect Cost Rate(ICR)Costs:ICR Costs are those costs,other than direct costs, which are induded as
such on the books of the CONSUI,TANT in the normal everyday keeping of its books. Progress
payment shall be made at the ICR rates shown in attached Exhibits"D"and"E"of this AGREEMENT.
Total ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the
CONSULTANT the actual ICR costs verified by audit,up to the Maximum Total Amount Payable,
authorized under this AGREEMENT,when accumulated with all other Actual Costs.
A summary of the CONSULTANTS cost estimate and the ICR percentage is shown in Exhibits"D"and
"E",attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT
(prime and all sub-consultants)will submit to the AGENCY within six(6)months after the end of each
firm's fiscal year,an ICR schedule in the format required by the AGENCY(cost category,dollar
expenditures,etc.) for the purpose of adjustin�the ICR rate for billings received and paid during the
fiscal year represented by the ICR schedule. It shall be used for the computation of progress payments
during the following year and for retroactively adjusting the previous yeaz's ICR cost to reflect the
actual rate. The ICR schedule will be sent to Email: ConsutlantRates@wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their sub-consultants
shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required
inFormation is received and an overhead rate for billing purposes is approved.
The AGENCY's Project Manager and/or the Federal Government may perform an audit of the
C�NSULTANT'S books and records at any time durin�regutar business hours to determine the actual
ICR rate, if they so desire.
3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. These charges may include,but are not limited to,the following items: travel,
printing,long distance telephone,supplies,computer charges and fees of sub-consultants. Air or train
travel wiU be will be reimbursed only to economy class levels unless otherwise approved by the
AGENCY. The CONSULTANT shall comply with the rutes and regulations regarding travel costs
(excluding air,train,and rental car costs)in accordance with WSDOT's Accounting Manual M 13-82,
Chapter 10—Travel Rules and Procedures,and revisions thereto. Air,train,and rental car casts shall be
reimbursed in accordance with 48 Code of Federal Regulations(CFR)Part 31.205-46"Trave!Costs".
The billing for Direct Non-Salary Costs shall include an itemized listing of the charges directly
identifiable with the PROJECT. The CONSULTANT shall maintain the original supporting documents
in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon
request. All above char�es must be necessary for the services provided under this AGREEMENT.
Agreement Number:
Loca/Ageney A&E Prolessionel Servfces Cost P/us Fixed Fee Consultartt Aqreement Page 4 of J4
Revised 10/3Qr7014
,
4. Fixed Fee:The Fixed Fee,which represents the CONSULTANT'S profit,is shown in attached Exhibits
"D"and"E"of this AGREEMENT. This fee is based on the Scope of Work defined in this
AGREEMENT and the estimated person-hours required to perform the stated Scope of Work. In the
event the CONSULTANT enters into a suppiemental AGREEMENT for additional work, the
supplemental AGREEMENT may include provisions for the added costs and an appropriate additional
fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work
completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the
billings. Any portion of the Fixed Fee earned but not previously paid in the progress payments wili be
covered in the final payment,subject to the provisions of Section IX entitled"Termination of
Agreement."
5. Management Reserve Fund(MRF):The AGENCY may desire to establish MRF to provide the
Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for
allowable unforeseen costs,or reimbursing the CONSULTANT for additional work beyond that
already defined in this AGREEMENT. Such authorization(s)shall be in writing and shall not exceed
the lesser of$100,000 or 10�7�of the Total Amount Authorized as shown in the heading of this
AGREEMENT. The amount included for the MRF is shown in the headina oF this AGREEMENT.
This fund may not be replenished. Any changes requiring additional costs in excess of the MRF shall
be made in accordance with Section XIII,"Changes of Work."
B. Maximum Total Amount Payable:The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised oF the Total Amount Authorized,and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII,"Changes oF Work."No minimum amount payable is guaranteed under this AGREEMENT.
C. Monthly Progress Payments:The CONSULTANT may submit billings to the AGENCY for reimbursement
of Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such
billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports
required under Section III,"General Requirements"of this AGREEMENT. The billings wil)be supported by
an itemized listing for each item including Direct(RAW)Labor,Direct Non-Salary,and allowable ICR Costs
to which will be added the prorated Fixed Fee. To provide a means of verifyin�the billed Direct(RAW)
Labor costs for CONSULTANT employees,the AGENCY may conduct employee interviews. These
interviews may consist of recording the names,titles,Direct(RAW)Labor rates,and present duties of those
employees performing work on the PROJECT at the time of the interview.
D. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be
made promptly upon its verification by the AGENCY after the completion of the work under this
AGREEMENT,contingent upon receipt of all PS&E,plans, maps, notes,reports,electronic data and other
related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final
Paymen[6y the CONSULTANT shall constitute a release oF all claims For payment,which the
CONSULTANT may have against the AGEI�iCY unless such claims are specifically reserved in writing and
transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not,
however,be a bar to any claims that the AGENCY may have a=ainst the CONSULTANT or to any remedies
the AGENCY may pursue with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit;all required adjustments wil{be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the COIVSULTANT,the CONSULTAIV'T will refund such
overpayment to the AGENCY within thirty(30)days of notice of the overpayment. Such refund shall no1
constitute a waiver by the CONSULTANT for any claims relating to the vatidity of a finding by the
AGENCY of overpayment. The COIVSULTANT has twenty(20)days after receipt of the final POST
AUDIT to begin the appeal process to the AGENCY for audit findinas.
Agreement Number:
Local Agency Ad�E Professlonal Servfces Cos!Pfus Flxed Fee Consultant Agreement Page 5 of 14
Revised 1 Q/3Q/2014
E. Inspection of Cost Records:T'he CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY,STATE and the United States,for a period of six(6)years after receipt
of final payment,the cost records and accounts pertaining to this AGREEMENT and all items related to or
bearing upon these records with the following exception:if any litigation,claim or audit azising out of,in
connection wi[h,or related to this contract is initiated before the expiration of the six(6)year period,the cost
records and accounts shall be retained until such litigation,claim,or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit,if any will be performed by the
State Auditor,WSDOT's Internal Audit Office and/or at the request of the AGENCY'S Project Manager.
VI. Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit"A"attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create,between the AGENCY and
sub-consultant,any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit"E",attached
hereto and by this reference made a part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-consultant
cost estimate unless a prior written approval has been issued by the AGEIVCY.
A!I reimbursable direct fabor,indirect cost rate,direct non-salary costs and fixed fee costs for the sub-consultant shall
be ne otiated and substantiated in accordance with Section VI "Pa ment Provisions"herein and shall be memorialized
S Y
in a final written acknowledgement between the parties..
All subcontracts shall contain all applicable provisians of this AGREEMENT,and the CONSULTANT shall require
each sub-consultant or subcontractor,of any tier,to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment,the CONSULTANT shall comply with all applicable sections of the STATE's
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.01 l.
The CONSULTANT,sub-recipient,or sub-consultant shall not discriminate on the basis oF race,color,national origin,
or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49
CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the CONSULTANT to carry out
these requirements is a material breach of this AGREEMEI�TT, which may result in the termination of this
AGREEMENT or such other remedy as the recipient deems appropriate.
VII. Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person,other than a bona fide
employee working solely for the CONSULTANT,to solicit or secure this contract,and that it has not paid or agreed to
pay any company or person,other than a bona Fide employee working solely For the CONSULTANT,any fee,
commission,percentage,brokerage fee,gift,or any other consideration,contingent upon or resulting from the award
or making of this contract. For breach or violation oF this warrant,the AGENCY shall have the right to annul this
AGREEMENT without liability or,in its discretion,to deduct from the AGREEMENT price or consideration or
otherwise recover the full amount of such fee,commission,percentage,brokerage fee,gift,or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or
services required of the CONSULTANT under this AGREEMENT,shall be considered employees of the
COI�TSULTANT only and not of the AGENCY,and any and all claims that may arise under any Workmen's
Agreement 1�lumber:
Lxaf Agency A&E Professional Serviees Cost Plus Fixed Fee ConsuRant Agreement Page B ol 14
RevJaed 1Q/30/7014
Compensation Act on behalf of said employees or other persons while so engaged,and any and all claims made by a
third party as a consequence of any act or omission on the part of the CONSULTANT'S employees or other persons
while so engaged on any of the work or services provided to be rendered herein, shail be the sole obligation and
responsibility of the CON3ULTANT.
The CONSULTANT shall not engage,on a full-or part-time basis,or other basis,during the period of this
AGREEMENT,any professional or technical personnel who are,or have been,at any time during the period of this
AGREEMENT,in the employ of the United States Department of Transportation,or the AGENCY,except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
VIII. Nondiscrimination
During the performance of this AGREEMENT,the CONSULTANT,for itself,its assignees,sub-consultants,
subcontractors and successors in interest,agrees to comply with the Following laws and regulations:
• Tide VI of the Civi{Ri=hts Act of 1964 • Civil Rights Restoration Act of 1987
(42 U.S.C. Chapter 21 Subchapter V Section (Public Law 100-259)
2000d through 2000d-4a) • Americans with Disabilities Act of(990
• Federal-aid Highway Act oF 1973 (42 U.S.C.Chapter 126 Section 12101 et.seq.)
(23 U.S.C.Chapter 3 Section 324) • 23 CFR Part 200
• Rehabilitation Act of 1973 • 49 CFR Part 2l
(29 U.S.C.Chapter 16 Subchapter V Section 794) . 49 CFR Part 26
• Age Discrimination Act of 1975 . RCW 49.60.180
(42 U.S.C.Chapter 76 Section 6101 et seq.)
In relation to Tide VI of the Civil Rights Act of 196�,the CONSULTANT is bound by the provisions of Exhibit"F"
attached hereto and by this reference made part of this AGREEMENT',and shall include the attached Exhibit"F"in
every sub-contract,including procurement of materials and leases of equipment,unless exempt by the Regutations or
directives issued pursuant thereto.
IX. Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with our without cause upon ten
(10)days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY other than for default on the part of the
CONSULTANT,a final payment shall be made to the CONSiJLTANT for actual hours chazged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT,plus any direct non-salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten(10)days following receipt by the CONS[,`LTANT
of the notice to terminate. If the accumulated payment made ro the CONSULTANT prior to Notice of Termination
exceeds the total amount that would be due when computed as set forth in paragraph two(2)of this section,then no
final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid.
If the services of the CONSULTANT are terminared by the AGEI�ICY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default,the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to
the date of termination,the amount of SERVICES originally required which was satisfactorily completed to
Agreement Number:
Local Agency A6E Pro%sslonal Services Cost Plus Fixed Fee ConsuMant Agreement Page 7 of 14
Revised 1Ql'30/2014
date of termination,whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination,the cost to the AGENCY of employing another firm to complete the SERVICES required and the time
which may be required to do so,and other factors which affect the value to the AGEI�ICY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount,which would have been made using the formula set forth in paragraph two(2)of this section. I
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT'S failure to
perform is without the CONSULTANT'S or its employee's default or negligence,the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event,the CONSULTANT would be reimbursed for
actual costs and appropriate fixed fee percentage in accordance with the termination for other than default dauses '
listed previously.
The CONSULTANT shatl,within IS days notify the AGENCY in writing,in the event of the death of any member,
partner,or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY,in writing,in the event of the sale or transfer of 50%or more of ,
the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The �
CONSOULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) ,
of this AGREEMENT.If termination for convenience occurs, final payment will be made to the CONSULTANT as '
set forth in the second and third paragraphs of this section. ,
Payment for any part of the SERVICES by the AGENCY shaU not constitute a waiver by the AGENCY of any
remedies of any type it may have against the CONSIJI,TANT for any breach of this AGREEMEIVT by the
CONSULTANT,or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitiement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the comple�e work of this AGREEMENT as necessary
to correct errors appearing therein,without additional compensation thereoE Should the AGENCY find it desirable
for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised,the
CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work
, and will be paid for as herein provided under Section XIII"Extra Work".
XI. Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10
days to the Director of Public Works or AGEIVCY Engineer,whose decision in the matter sha11 be final and binding on
the parties of this AGREEMENT;provided however,that if an action is brought challenging the Director of Public
Works or AGENCY Engineer's decision,that decision shall be subject to judicial review. If the parties to this
AGREEMENT mutually agree,disputes concerning alleged design errors will be conducted under the procedures
Found in Exhibit"J". In the event that either party deem it necessary to institute legal action or proceeding to enforce
any right or obligation under this AGREEMENT,this action shall be initiated in the Superior Court of the State of
Washington,situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall
be resolved by application of Washington law and that the parties hace the right of appeal from such decisions of the
Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the
personal jurisdiction of the Superior Court of the State of Washington,situated in the county in which the AGENCY is
located.
Agreement Number:
Loca!Agency A�E Pro/esslonal Servicea Cost Plus FJxed Fee Consultant Agreement Page 8 0/14
Revlsed 1Q/3N20f4
XII. Legal Relations
The CONSULTANT,any sub-consultants,and the AGENCY shall comply with all Federal,State,and local laws,
rules,codes, regulations and all AGENCY poticies and directives,applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shail be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend,indemnify and hold the State of Washington(STATE},and the AGENCY and their
officers and employees harmless from all claims,demands,or suits at law or equity arising in whole or in part from the
negligence of,or the breach of any obligation under this AGREEMENT by,the CONSULTANT or the
CONSULTANT's agents,employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons for
whom the CONSULTANT may be legally liable;provided that nothing herein shall require a CONSULTANT to defend
or indemnify the STATE and the AGEI�ICY and their officers and employees against and hold harmless the STATE and
the AGENCY and their officers and employees from claims,demands or suits based solely upon the negligence of,or
breach of any obligation under this AGREEMENT by the STATE and the AGENCY,their agents,officers,employees,
sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom the STATE and/or the AGENCY
may be legally liable;and provided further that if the claims or suits are caused by or result from the concurrent
negligence of(a)the CONSULTANT or the CONSULTANT's agents,employees,sub-consultants,subcontractors or
vendors,of any tier,or any other persons for whom the CONSULTANT is legalty liable,and(b)the STATE and/or
AGENCY, their agents,officers,employees,suh-consultants,subcontractors and or vendors,of any tier,or any other
persons for whom the STATE and or AGEIVCY may be legally liable,the defense and indemnity obligation shall be
valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's
agents,employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom the
CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT
and any sub-consultant,subcontractor and vendor,of any tier.
The CONSULTANT shall also defend,indemnify,and hold the STATE and the AGENCY and their officers and
employees harmless form all claims,demands,or suits at law or equity arising in whole or in part from the alleged patent
or copyright infringement or other alleged(y improper appropriation or use of trade secrets,patents,proprietary
information,know-how,copyright rights or inventions by the CONSULTANT or the CONSULTANT's agents,
employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons from whom the CONSULTANT
may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with
the AGREEMENT of inetfiods, processes,designs,information or other items furnished or communicated to STATE
and/or the AGENCY,their agents,officers and employees pursuant to the AGREEMENT;provided that this indemnity
shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade
secrets,patents,proprietary information,know-how,copyright rights or inventions resulting from STATE and/or
AGENCY's,their agents',officers' and employees' failure to comply with specific written instructions regarding use
provided to STATE and/or AGENCY,their agents,officers and employees by the CONSULTANT,its agents,
employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom the CONSULTANT
may be legally liable.
The COIVSULTANT'S relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal,the AGENCY may,in its sole
discretion, by written notice to the CONSULTAIVT terminate this AGREEMEIVT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act,Chapter 42.52 RCW;or any
similar statute involving the CONSULTANT in the procurement of,or performance under,this AGREEMENT.
The CONSULTANT specifically assumes potentia{liability for actions brought by the CONSULTANT's own
employees or its agents against the STATE and/or AGENCY and,solely for the purpose of this indemnification and
defense,the CONSULTANT specifically waives any immunity under the state industrial insurance law,Title 51 RCW.
This waiver has been mutually negotiated between the Parties.
Agreement fVumber:
Local Agency Ad�E Protessiona/Serviees Cost Plus Fixed Fee Consultant Agreement Page 9 0/14
Revised 10l3Q/2014
-- .
Unless otherwise specified in the AGREEMENT,the AGBNCY shall be responsible for administration of construction
contracts,if any,on the project. Subject to the processing of a new sole source,or an acceptable supplemental
AGREEMENT,the CONSULTANT shall provide On-Calt assistance to the AGENCY during contract administration.
By providing such assistance,the CONSULTANT shall assume no responsibility for:proper construction techniques,
job site safety,or any construction contractor's failure to perform its work in accordance with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of the AGREEMENT,or as otherwise required,the
following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title
48 RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the STATE.
B. Commercial general liabiliry written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one
million dollars($1,000,000)per occurrence and two mitlion doliars($2,000,000)in the aggregate for each policy
period.
C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any
"Auto"(Symbol t)used in an amount not less than one million dollar($I,000,000)combined single limit for each
occurrence.
Excepting the Worker's Compensation Insurance and any Professional Liability Insurance,the STATE and AGENCY,
their officers,employees,and agents will be named on all policies of CONSULTANT and any sub-consultant and/or
subcontractor as an additional insured(the"AIs"),with no restrictions or limitations concerning products and completed
operations covera�e. This coverage shall be primary coveraae and non-contributory and any coverage maintained by the
AIs shalt be excess over,and shall not contribute with,the additional insured coverage reguired hereunder. The
CONSULTANT's and the sub-consultant's and/or subcontractor's insurer shall waive any and all rights of subrogation
against the A[s. The CONSULTANT shall furnish the AGENCY with veriFication of insurance and endorsements
required by this AGREEMENT. The AGENCY reserves the right to require complete,certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The
CONSULTANT shall submit a verification of insurance as oudined above within fourteen(14)days of the execution oF
this AGREEMENT to:
Name: Keith Woolley
Agency: City of Renton
Address: 1055 South Grady Way
Cit : Renton
State: WA Zi : 98057
Y P
Email: kwoolley@rentonwa.gov
Phone: (425)430-7318
Facsimile: (425)430-7376
No cancellation of the foregoing policies shall be effective without thirty(30)days prior notice to the AGENCY.
TANT's rofessional liabilit to the AGENCY includin that which ma arise in reference to section IX
The COI�ISUL p y S Y
"Termination of Agreement"of this AGREEMENT,shall be limited to the accumulative amount of the authorized
AGREEMENT amount or one million dollars(${,000,000),whichever is greater,unless the limit of liability is increased
by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional liability to third parties be
limited in any way.
Agreement Number:
Loca/Agency A6E Professfonal Servlcea Cost Plus Fixed Fee Consultanf Agreement Page 10 of 14
Revlsed 10/3N7014
The parties enter into this AGREEMENT for the sole benefit of the parties,and to the exclusion of any third party, and
no third party beneFiciary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under Section V"Payment Provisions"until the CONSULTANT has fully
complied with this section. This remedy is not exclusive;and the AGENCY may take such other action as is available to
it under other provisions of this AGREEMENT,or otherwise in law.
XIII. Extra Wo�k
A. The AGEIVCY may at any time, by written order,make changes within the general scope of the AGREEMENT in
the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of,or the time required for,performance of
any part of the SERVICES under this AGREEMENT,whether or not changed by the order,or otherwise affects any
other terms and conditions of the AGREEMENT,the AGENCY shall make an equitable adjustment in the(1)
maximum amount payable; (2)delivery or completion schedule,or both;and(3)other aFfected terms and shall
modify the AGREEMENT accordingly.
C. The CONSULTANT must submit any"request for equitable adjustment",hereafter referred to as"CLAIM",under
this clause within thirty(30)days from the date of receipt of the written order. However,if the AGENCY decides
that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of the
AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XII"Disputes"clause. However,nothing in
this clause shall excuse the CONSULTANT fr�m proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs(A)and(B)above,the maximum amount payable for this
AGREEMENT,shall not be increased or considered to be increased except by specific written supplement to this
AGREEMENT.
XIV. Endorsement of Plans
If applicable,the COIYSULTAN"T shall place their endorsement on all plans,estimates,or any other engineering data
furnished by them.
XV. Federal and State Review
The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES
in progress.
XVI. Certification of the Consultant and the Agency
Attached hereto as Exhibit"G-1 (a and b)"are the Certifications of the CONSULTANT and the AGENCY,Exhibit
"G-2"CertiFcation Regarding Debarment, Suspension and Other Responsibility Matrers—Primary Covered
Transactions,Exhibit"G-3"Certification Regarding the Restrictions and the Use of Federal Funds for Lobbying and
Exhibit"G-4"Certificate of Current Cost or Pricing Data. Exhibit"G-3" is required only in AGREEMENTS over one
hundred thousand dollars($100,d00)and Exhibit"G-4"is required only in AGREEMENTS over five hundred
thousand dollars($500,000). These Exhibits must be executed by the CONSULTANT,and submitted with the master
AGREEMENT,and returned to the AGENCY at the address listed in section III"General Requirements"prior to its
performance of any SERVICES under this AGREEMENT.
Agreement Piumber:
Local Agency A&E Prolesaiona!Servicas Cost Plus FJxed Fee Consukant Agreement Page 11 of 14
Revised 10/34M1014
.
XVII. Complete Agreement
This document and referenced attachments contain all covenants,stipufations,and provisions agreed upon by the
parties. No agent,or representative of either party has authority to make,and t he parties shall not be bound by or be
liable for,any statement,representation,promise or agreement not set forth herein. No changes,amendments,or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to
this AGREEMENT.
XVIIf. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts,each of which shall be deemed to be an
original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations,warranties,covenants,and AGREEMENTS contained in the proposal,and the supporting material
submitted by the CONSULTANT,and does hereby accept the AGREEMENT and agrees to al!of the terms and
conditions thereof.
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession or
knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from
disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local,state or federal
statues("State's Confidential InFormation"). The"State's Confidential Information"includes,but is not limited to,
names,addresses,Social Security numbers,e-mail addresses,telephone numbers, financial profites,credit card
information,driver's license numbers,medical data,law enforcement records(or any other informa[ion identifiable to
an individual),STATE and AGENCY source code or object code,STATE and AGENCY security data,non-public
Specifications,STATE and AGENCY non-publicly available data,proprietary software,State security data,or
information which may jeopardize any part of the project that relates to any of these types of information. The
CONSULTANT agrees to hold the State's Confidential Information in strictest confidence and not to make use of the
, State's Confidential information for any purpose other than the performance of this AGREEMENT,to release it only
to authorized employees,sub-consultants or subcontractors requirin�such information for the purposes of carrying out
this AGREEMENT,and not to release,divulge,publish,transfer,sell,disclose,or otherwise make it known to any
other party without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to
release such information or material only to employees,sub-consultants or subcontractors who have signed a
nondisclosure AGREEMENT,the terms of which have been previously approved by the AGENCY. The
CONSULTANT agrees to implement physical,electronic,and managerial safeguards to prevent unauthorized access
to the State's ConFidential Information.
I on ex iration or termination of this AGREEMENT the CONSULTANT shall,at the AGENCY's
[mmediate) u ,
Y P P
option:(i)certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential Information;
or(ii)rewrn all of the State's Confidentiat Infarmation to the AGENCY;or(iii)take whatever other steps the
AGENCY requires of the CONSULTANT to protect the State's ConFidential Information.
As required under Executive Order 00-03,the CONSULTANT shall maintain a log documenting the following: the
State's ConFidential Information received in the performance of this AGREEMENT;the purpose(s)for which the
State's Confidentiaf Information was received; who received,maintained and used the State's Confidential
Information;and the final disposition of the State's Confidential Information. The CONSULTANT's records shall be
subject to inspection,review,or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor,audit,or investigate the use of the State's Confidential Information
collected,used or acquired by the COPISULTANT through this AGREEMENT. The monitoring,auditing,or
investigating may include,but is not limited to,salting databases.
Agreement Number:
Local Agency A�rE Professional Services Cost P/us Fixed Fee Consultant Agreement Page 12 of 14
Revised 10/'3Qi2014
�
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State's Confidential Information,monetary damages,or penaities.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which is
proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential inFormation shall be clearly identified and marked as"Confidential"and shall be
returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a)at the commencement of the term of this AGREEMENT;or(b)as soon as such
confidential or proprietary material is developed. "Proprietary and/or confidential information"is not meant to include
any information which,at the time of its disclosure:(i)is already known to the other party;(ii)is rightfully disclosed
to one of the parties by a third party that is not acting as an agent or representative for the other parry;(iii)is
independently developed by or for the other party;(iv)is publicly known;or(v)is generally�tilized by unaf�liated
third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGEIVCY is subject to Washington State and federal public disclosure laws. As
such,the AGEIVCY shall maintain the confidentiality of all such information marked proprietary and/or confidential or
otherwise exempt,unless such disclosure is required under applicable state or federal law. If a public disclosure
request is made to view materiats identified as"Proprietary and/or confidential information"or otherwise exempt
information,the AGENCY will notify the CON3ULTANT of the request and of the date that such records will be
released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction
enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure,the AGENCY
will release the requested information on the date speciFied.
The CONSULTANT agrees to notify the sub-consultanl oF any AGENCY communication regardin�disclosure that
may include a sub-consultant's proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY ro the requester and state that
unless the sub-consultant obtains a courter order from a court of competent jurisdiction enjoinin�that disclosure the
AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain a court
order or other judicial relief enjoining the AGENCY by the release date,the CONSULTANT shall waive and release
and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,liabilities,or costs
associated with the AGENCY's said disclosure of sub-consultants' information.
XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six(6)years
from the date of final payment to the CONSULTANT,the CONSULTANT shall keep,retain and maintain all
"documents"pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all"documents"
pertaining to the SERVICES provided hereunder shalt be made available for review at the CONSULTANT's place of
business during normal working hours. If any litigation,claim or audit is commenced.the C0IVSULTANT shall
cooperate with AGEI�TCY and assist in the production of all such documents. "Documents"shall be retained until all
litigation,claims or audit findings have been resolved even though such litigation,claim or audit continues past the six
(6)year retention period.
For purposes of this AGREEMENT, "documents"means every writing or record of every type and description,
including electronically stored information("ESI"),that is in the possession,control,or custody of the
CONSULTANT,including, without limitation,any and all correspondences,contracts,AGREEMENTs,appraisals,
plans,desions,data,surveys, maps,spreadsheets, memoranda,stenographic or handwritten notes,reports,records,
telegrams, schedules,diaries,notebooks,logbooks,invoices,accounting records, work sheets,charts, notes,drafts,
scribblings,recordings,visual displays,photographs, minutes of ineetings,tabulations,computations,summaries,
inventories,and writings regarding conferences,conversations or telephone conversations,and any and all other taped,
recorded, written,printed or typed matters of any kind or description;every copy of any of the foregoing,whether or
not such copy is a copy identical to an original,or whether or not such copy contains any commentary or notation
whatsoever that dces not appear on the original.
Agreement IVumber:
toca!Agency A�E Pro%ssional Serv/ces Cost P/us Fixed Fee Consultant Agreement Page 13 of 14
Revised 10/3Q/20f4
For purposes of this AGREEMENT,"ESI"means any and all computer data or electronic recorded media of any kind,
including"Native Files;'that are stored in any medium from which it can be retrieved and examined,either directly or
after transiation into a reasonably useable form. ESI may include information and/or documentation stored in vazious
software programs such as: Email,Outlook,Word,Excel,Access,Publisher,PowerPoint,Adobe Acrobat,SQL
databases,or any other software or electronic communication programs or databases that the CONSULTANT may use
in the performance of its operations. ESI may be located on network servers,backup tapes,smart phones,thumb
drives,CDs, DVDs, tloppy disks,work computers,cell phones,laptops or any other electronic device that
CONSULTANT uses in the performance of its Work or SERVICES hereunder,including any personal devices used
by the CONSULTANT or any sub-consultant at home.
"Native files"are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created,viewed, and/or modified.
The CONSULTANT shall include this section XX"Records Maintenance"in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms,unless expressly agreed to otherwise in writing
by the AGENCY prior to the execution of each subcontract.
In witness whereof,the parties hereto have executed this AGREEMENT as of the day and year shown in the
"Execution Date"box on page one(1)of this AGREEMENT.
CITY OF RENTON ',
Signature Date
PERTEET,INC.
a /��l�s
gna ure Pe er e Boldt,Vice President Date
An��nTodification, cha�ige,or reforma�io►t of this AGREEMENT shall reguire approt�a!as to fornt bl'the O�ce of t/re
Atrorne��Genernl.
Agreement Number:
_ _ _
Loca/Agency A6E Pro/esslonal Services Cost P/us Fixed Fee Consultant Agreement Page 14 of 14
Revlsed 1Qr3Q/2014
Exhibit A
Scope of Work
City of Renton
Sunset Lane - Preliminary Design Phase
During the term of this Contract Perteet Inc. (CONSULTAN� will perform professional services for
the City of Renton (CITI�, as detailed below:
INTRODUCTION
The project will construct public infrastructure improvemenu related to the Sunset Terrace
development by Colpitts Development Company on the former Renton Housing Authority site
represented in the Final Master Plan figure below.
, i ,. _ . ,. Fir,al Master Plan
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GENERAL SCOPE OF SERVICES
This agreement includes preliminary design services for the project to construct public infrasuucture
improvemenu for the Sunset Terrace developmen� These public infrastructure improvemenu are
anticipated to include roadway, stormwater, and public utilities, primarily within Sunset Lane. At the
option of the CITY, the CONSULTANT may be asked to provide final design, environmental support,
and/or construction management services.
WSDOT Form 140-089 EF Exhibif A Page 10/9
Revlsed 1Q/3N2014
No federal funds will be used in the planning, design, and/or construction of the project.
The work includes the following tasks:
Task I - Project Management
Task 2-Agency/Large Property Owner Coordination and Planning
Task 3—Basemaps and Topographic Survey
Task 4—Preliminary Engineering (30%)
Task 5—Franchise Utilities Review and Coordination
Task 6—Draft Stormwater Reporc
Task 7—Management Reserve
The CONSULTANT reserves the right to shift funds within the Contract between Tasks, and between
members of the CONSULTANT team during the prosecution of the work.
OPTIONAL SERVICES
Optional services that may be perFormed include:
• Preparation of construction Contract Documenu
• Assistance with preparation of environmenul documentation & permiu '
• Assistance with preparation of grant funding packages
• Services During Construction
Provision of optional services will require a supplement to this agreement.
TIME FOR COMPLETION
All work under this contract will be completed within 4 months (120 calendar days) of notice to j
proceed. �
Task I - Proiect Mana e� ment
I.I Provide continuous project management administration (billing invoices, monthly progress
reports, consultant coordination) throughout the project's duration (assume 4 months).
1.2 Monitor project budget and schedule. Schedule will be developed using MS Project 2013.
Schedule will be updated on a monthly basis.
1.3 Prepare a work plan at the surt of project for the project including communication plan,
deliverables, quality control plan and procedures for change management.
1.4 Attend coordination/discussion meetings every-other week with key City staff. Attendance will
consist of up to two CONSULTANT task leads, CONSULTANT project manager, CITY project
manager, and other CITY staff as determined by the CITY's project manager to review project
WSDOT Form 140-OB9 EF Exhibit A Pa9e Z o�9
Revlsed 1Q/3Qr2014
status and coordinate activities for current work tasks. Meetings will be held at the
CONSUITANT oNces. Prepare and distribute meeting minutes.
(.5 Quality Assurance/Quality Control program. The CONSULTANT will conduct an internal
quality assurance program prior to major submittals. Major submittals are defined as draft and
final Technical Memorandums, as well as the draft and final 30% Preliminary Engineering
documents. This task will supplement the continuous quality assurance program by conducting
a detailed review of each major submittal for compliance with praject criteria and consistency
with the project goals.
Deliverables:
• invoice and progress reports submitted monthly in hard copy via U� Mail. — Seven prepared
invoices will be submitted
• MS Project Gantt Schedule submitted monthly in hard copy with project invoices via US Mail. —
Seven schedule updates will be submitted.
� Project work plan, and change management procedures submitted via e-mail in PDF format. —
One project work plan wil) be submitted
• Meeting Minutes documenting the coordination/discussion meetings, submitted via e-mail in MS
Word format within 3 working days of the meeting.
• Markups of major submittal quality control reviews in hard copy format with each major
submittal. One quality control review document wil) be submitted for each of the following:
- 30% Preliminary Engineering Submittal (Plans and Opinion of Cost Estimate)
- Utility Conflict Analysis Memorandum
- Draft Stormwater Report
Task 2 - Agency/LarQe Prooertv Owner Coordination and Plannin�
This element of the work includes efforts to coordinate the project development with other agencies
and adjoining large property owners. Known key entities include the City of Renton, Colpitts
Development Co, King Counry Library, and the Renton Housing Authority.
2.1 Organize and attend up to 8 coordination meetings with the agency/large property owner
stakeholders. These meetings will to the maximum extent possible be joint meetings to share
project status, issues, and areas of concern. Additional design details for the desired
improvemenu within Sunset Lane and how those improvements would be compatible with the
projecu of the other key entities will be the primary focus of the meetings, and serve as a basis
for the 30%design of Sunset Lane,
Deliverables:
• Meeting Agenda for coordination meetings, submitted via e-mail in MS Word format at least I-
day before each meeting.—Up to eight coordination meeting agendas will be prepared.
• Meeting Minutes from coordination meetings, submitted via e-mail in MS Word format within 3
working days of the meeting.—Up to eight coordination meeting minutes will be prepared.
WSDOT Form 140-089 EF Exh3bit A Page 3 of 9
Revised 1Q/3LV2014
— _ r
Task 3—Basemaus and T000¢raohic Survev
3.1 Continued Basemap Coordination
Existing condition basemaps and proposed design drawings for the City owned Right-of-Way, Sunset
Terrace Neighborhood Park, Sunset Terrace Regional Stormwater Facility, King County Library, and
Colpitts development were collected in a previous task by the CONSULTANT. It is anticipated that as
the project moves forward, the proposed design drawings for the other related projects will continue to
evolve. The CONSULTANT will collect these revised proposed design drawings to maintain a compiled
basemap for development of the proposed Sunset Lane roadway and the utilities to be located in that
roadway, and how it affecu the other area projecu. This informaaon will be shared with the other
projects for project updates, and is anticipated to occur up to three times during the course of this
phase of the project.
The compiled basemap will be based on APWA standard layers, line types and symbols, developed from I'
APWA standards, using AutoCAD 2012. �
3.3 Topographic Mapping Surveys
Ground based topographic surveys will be provided to generate a complete area basemap at a I"=20'
scale and to prepare DTM generated 1-foot contours. The cross streeu will be p�ofiled 150 feet each
side of Sunset Lane. Field survey will pick up curbs, edges of pavemenu, drainage structures, fences,
mailboxes, reuining structures, culverts, guard rails, utility surface features, field markings of existing
utilities, traffic and business signs, striping, crees (including type and size for trees over 6-inches in
diameter at design breast heigh[(DBH)), and limits of landscape areas.
CITY will obtain Right of.Entry for survey on private property. CONSULTANT will use appropriate
signage and tra�c control devices while perForming field survey work.
3.4 Basemapping
Compile the topographic survey with other project data into a project base map based on APWA
standard layers, line types and symbols, developed from APWA standards, using AutoCAD 2012.
Compile and map existing features and underground utilities. Integrate the GITY supplied digital
orthophotography as a background. The orthophoto background will extend 400 feet either side of
Sunset Lane.
Afl topographic survey mapping will be delivered in digital AutoCAD format, with standard APWA
layering, symbology and attribute conventions. All mapping will be two-dimensional with individual line
segments connecting poinu. Final digital files are to be contiguous at a I to I scale in model space.
Point data blocks wil) include number identifier; elevation and description fields will also be included.
Mapping is to be planimetric with digital terrain modeling. The mapping will comply with the National
Map Accuracy Sundards for I" =20' scale mapping, I-foot contour interval.
WSDOT Form 140-089 EF Exhlbit A Page 4 of 9
Reviaed 10/3N2014
Assumptions:
• A common datum can be established for all projecu identified above.
• Other projecu will be developing their proposed design drawings in AutoCAD 2012 or 2010
format.
Delivera6les:
• One continuous basemap file using AutoCAD 2012, including right-of-way limits for City Streeu,
DTM surface, and support files suitable for external referencing into design files will be
distributed up to three times during this phase of the project.
Task 4 - Preliminarv Engineerin�,�30%�
Thirty percent, preliminary plans for a preferred design alternative will be prepared for the project,
based on the Final Master Plan illustrated on page I, and additional detail refinement discussions with
CITY staff approved by the CITY. It is assumed that the preliminary plans will fit on four"base sheeu",
utilizing ( I" by 17" sheets at I" = 40' scale.
At this time a total of up to 25 plan sheets (based on four base sheets) are assumed as necessary for the
preliminary plans. These preliminary plans will be used as a basis for development of detailed plans in
the PS&E phase of the project, and to develop a budget level opinion of cost for the project. Specific
preliminary plans are anticipated to consist of:
4.I Typical Roadway Sections (I sheet,to scale with vertical scale exaggerated as needed/applicable)
4.2 Paving and Grading Plans (4 sheets)
These plans will demonstrate the project footprint and will include horizontal alignment information,
paving limiu, limiu of cudfill required and match elevations for other area projects identified in Task 3
from which basemap information is developed. Existing utility features will be shown in halftone
(screened).
4.3 Roadway Profiles (4 Sheets)
These plans will illusuate the roadway centerline profile. They will be developed in conjunction with
how the roadway profile will be compatible with the other area projects identified in Task 3 from which
basemap information is developed.
4.4 Preliminary Drainage Plans (4 sheets)
These plans will demonstrate the project footprint and will include proposed drainage conveyance
system and water quality/detention facilities. Existing utility features will be shown in halftone
(screened).
4.5 Preliminary Water and Sewer Plans (4 sheeu)
These plans will demonstrate the project footprint and will include proposed water and sanitary sewer
facilities. Existing utiliry features will be shown in halftone (screened).
WSDOT Form 140-089 EF Exhibit A Page 5 of 9
RevJsed 10/3Q�'2014
4.6 Preliminary Drainage, Water, and Sewer Profiles (4 sheeu)
These plans will illustrate the profile view along drainage pipes, and water and sanitary sewer mains.
Crossing utilities will be shown as a single vertical line if the elevation is unknown.
4.7 Channelization Plans (4 sheeu)
Develop preliminary channelization for the project, including intersection channelization.
4.8 Opinion of Cost
An opinion of cost will be prepared based on the 30% plans. The opinion of cost will be based on unit
prices, and incorporate about a 30% contingency to account for the level of completeness of plan
preparation,and to reflect past experience on similar projects within the region.
A draft set of the 30% plans, opinion of cost estimate, and construction phasing opportunities will be
prepared by the CONSULTANT for review and comment by CITY staff. CITY staff will consolidate all
comments into one package for response by the CONSULTANT. The CONSULTANT will prepare a
proposed response to each comment received, and then conduct one meeting with CITY staff to
reconcile any ouutanding comments. After reconciling comments at this meeting, the CONSULTANT
will re are and submit a finat set of 30% lans and o inion of cost.
P P P P
Assumptions:
• The other area projects identified in Task 3 from which the project basemaps are developed wil)
have flexibility in adjusting their designs so the roadway can meet City standards for widths and
grades.
• Sizing of water and sanitary sewer mains will be provided by the CITY and no water or sanitary
sewer modeling or design qlculations will be performed.
� Deliverables:
• Five copies of the draft 30% plans (half size, I"=40' scale), opinion of cost esamate, and
construction staging opportunities submitted in hard copy form and delivered by US Mail.
• Five copies of the final 30% plans (half size, I"=40' scale), opinion of cost estimate, and
construction staging opportunities submitted in hard copy form and delivered by US Mail.
Task 5—Franchise Utititr Review and Coordination
5.1 Data Collection
The CONSULTANT will request plans for above and below ground facilities from public and private
utilities serving the project area. Franchise utilities to be contacted are: CenturyLink, Comcast, and
Puget Sound Energy (both natural gas and electricity). If any franchise utility plans conflia with existing
basemap information, the CONSULTANT will update the basemap accordingly.
WSDOT Form 140-089 EF Exhlblt A Page 6 of 9
Revieed 1 Q/3Q/2014
.
Assumptions:
• Should there be conflicting information between the franchise utiliry plans and the City provided
basemap, the CONSULTANT will update the basemap with whatever information is deemed to
be more accurate. The CONSULTANT will not perform any additional field work or survey to
rectify any conflicts between the basemap and franchise utility plans. Additional field work or
survey could be added via a conuact supplement.
Deliverables:
• Utility coordination log(Excel based spreadsheet) submitted via e-mail in Excel format.
5.2 Pre{iminary Utility Conflict Analysis
Based on the Preliminary Engineering (30%) design, the CONSULTANT will prepare a one to two page
memorandum to document potential utility conflicts and the potential locations for franchise utilides to
relocate. A plan identifyi�g locations for potholing by the utilities of potential conflict locations will be
developed and shared with the respective franchise utilities as parc of Task 5.3.
Deliverables:
• One draft Utility Conflict Analysis Memorandum for CITY review and comment submitted via e-
mail in PDF format.
• One final Utiliq Conflict Analysis Memorandum submitted via e-mail in PDF format.
5.3 Franchise Utility Coordination Meetings
The CONSULTANT will attend CITY-facilitated project utility coordination meetings at the CITY(up to
4 are assumed for this phase of the project). Topics to be covered include anticipated project impacts
and schedule, future utility infrastructure, potential conflicu and their resolution, timeframes required
for any anticipated utiliq relocations.
Deliverables:
• Meeting Agenda for coordination meetings, submitted via e-mail in MS Word format at least I-
day before each meeting. Up to four coordination meetings will be attended by two
CONSULTANT suff members per coordination meeting.
• Meeting Minutes from coordination meetings, submitted via e-mail in PDF format within 3
working days of the meeting. Up to four utility coordination meeting minutes will be prepared.
� Task 6—Draft Stormwater Re�ort
6.1 Prepare Draft Stormwater Technical Information Report
The CONSULTANT will prepare a draft Stormwater Technical Information Report (TIR) for the
project based on the 2009 King County Surface Water Design Manual, with Renton Amendments. A
final Stormwater TIR will not be prepared until the final design phase. The draft Stormwater TIR will be
circulated to CITY staff for review and comment CITY staff will consolidate all comments into one
WSDOT Form 140-089 EF Exhlblt A Page 7 0/9
Revised 1Q/3a/2014
___ .
acka e for res onse by the CONSULTANT. The CONSULTANT will prepare a proposed response
P S P
to each comment received, and then conduct one meeting with CITY staff to reconcile any outstanding
� comments. After reconciling comments at this meeting, the CONSULTANT will prepare and submit
documentation in Excel format of how comments received will be addressed when a final Stormwater
TIR is prepared.
Deliverables:
• One drak Stormwater TIR for CITY review and comment submicted via e-mail in PDF format,
and five hard copies delivered via US Mail.
• One set of responses to review comments received on the drak Stormwater TIR submitted via
e-mail in Excel format,and five hard copies delivered via US Mail.
Task 7- Management Reserve
Additional services may be performed by the CONSULTANT at che request of the CITY, but only after
written authorization has been given by the CITY defining the Scope of Services to be performed.
ITEMS TO BE PREPARED AND/OR FURNISHED BY THE CONSULTANT:
I. See deliverables under each task.
' ITEMS TO BE FURNISHED BY THE CITY:
I. Existing conditions basemap in AutoCAD 2012 format.
2. Design drawings in AutoCAD 2012 format for projects cited in Task 3.
3. City ROW plans in AutoCAD 2012 format.
4. Copies of all previous studies and environmental documentation of the project.
5. Digiul orthophotography with datum statement and survey control points used.
6. The CITY will provide relevant local land use and zoning documena.
7. The CITY will provide relevant digiul maps available through the City's GIS including but not
limited to: I) existing land use, 2) Comprehensive Land Use Map, 3) zoning map, 4) aerial
photography, 5) utilities, and 6) other maps as applicable.
DESIGN CRITERIA:
The CITY will work with the CONSULTANT to develop the basic premises and criteria for the design.
Reports and plans, to the extent feasible, will be developed in accordance with the latest edition and
amendments of the following.
I. AASHTO 2010, "A Policy of Geometric Design of Highways and Streeu."
2. WSDOT. "Standard Specifications for Road and Bridge Construaion."
3. WSDOT, "Design Manual."
4. WSDOT, "Materials Laboratory Outline."
5. WSDOT, "Construction Manual."
6. WSDOT, "Local Agency Guidelines."
7. Highway Research Board's Manual entitled "Highway Capacity."
WSDOT Form 140-089 EF Exhibit A Pags 8 of 9
Revised 1Q/3NZ014
8. FHWA and WSDOT, "Manual on Uniform Traffic Control Devices for Streeu and Highways."
9. Standard drawings prepared by Ciq of Renton and furnished to the Consulrant wilf be used as a
guide in all cases where they fit design conditions and where no City of Renton standard
drawings are applicable;WSDOT Standard Plans will be used as a default
10. AASHTO "Guide for the Development of Bicycle Facilities."
I I. AASHTO 1993 "Guide for the Design of Pavement Structures"
12. King County Surface Water Design Manual
I 3. 20 I 2 Department of Ecology Stormwater Management Manual for Western Washington
14. City of Renton Municipal Code
WSDOT Form 140-089 EF Exh16i!A Page 9 0l 9
Revised 1Q/3Q�2014
Exhibit B
DBE Participation
None.
Agreement Number:
WSDOT Form f 40-089 EF Exhlbit B Page 10/1
Revised 10/3Q/2014
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency,as applicable,is to provide a description of the format and standards the
consultant is to use in preparing electronic files for transmission to the agency. The format and standards
to be provided may include,but are not limited to,the following:
I. Surveying,Roadway Design &Plans Preparation Section
A. Survey Data
Datum control surveys will be to provide the project in Washington State Plane Coordinate System
(WSPCS), North Zone (NAD 83/91) horizontal datum; and North American Vercical Datum (NAVD
88).
B. Roadway Design Files
AutoCAD version 2012
C. Computer Aided Drafting Files
AutoCAD version 2012
D. Specify the Agency's Right to Review Product with the Consultant
The CITY has the right to review products provided by the CONSULTANT
E. Specify the Electronic Deliverables to be Provided to the Agency
Compiled basemap in AutoCAD 2012
F. Specify What Agency Furnished Services and Information is to be Provided
AutoCAD 2010 or 20t2 design files and basemaps of other area projects.
Agreement Plumber:
WSDOT Form 140-089 EF Exhibit C Page 10/2
Revised f0/3Q/2014
.
II. Any Other Electronic Files to be Provided
None.
III. Methods to Electronically Exchange Data
Either via e-mail, FTP site,or DVD.
A. Agency Software Suite
B. Electronic Messaging System
C. File Transfers Format
Agreement IVumber:
WSDOT Form 140-089 EF Exhlblt C Page 2 of 2
Revlsed 1Q/3LY7014
,
Exhibit D
Prime Consultant Cost Computations
Perteet, Inc. - Consultant Fee Determination
Project: Sunset Lane - Preliminary Design
Client: City of Renton
� Hourly Cosu Plus Fixed Fee Estimate �
Classification Hours Rate m u
Principal 78.00 72.12 $5,625
Lead Engineer!Mgr 228.00 38.46 $8,769
Engineer III 144.00 35.00 $5,040
Engineer II 200.00 31.25 $6,250
Lead Technician/Designer 252.00 3Z.50 $8,190
Professional Land Survey 33.00 29.00 $957
Professional Land Survey 6.00 39.00 $234
Office Technician 80.00 31.50 $2,520
Fie1d Technician III 80.00 27.60 $2,2a8
Field Technician III 80.00 32.15 $2,572
Survey Manager 9.00 43.27 $389
Accountant 4.00 30.00 $I 20
Clerical I 6.00 I 6.00 �256
Total Direct Salary Costs 1,210.00 $43,130
Overhead @ 173.67% $74,905
Fixed Fee @ 30.00% $I 2,939
Total Labor Costs $130�974
� Reimbursables �
Exoenses Amount
Udliq Location Service $3,200.00
Reproduction - Reimbursed $250.00
Total Expenses 53.450.00
In-House Costs Qt� ate Amount
Robotic Toul Station 8 $I 00.000 $800.00
Mileage-$.565 I,000 $0.565 $567.00
Total In-House Costs ;I 367.00
� Subconsultants (
�bconsultants Cost Marku Amount
$ $
Total Subconsultants 0 0
I GONTRACT TOTAL �I 35,792.00 I
Agreement IYumber:
WSDOT Form 140-089 EF Exhibit D Page 10/5
Revised 10/3Q/2014
�► .
� Washington State
Department of Transportation Memorandum
7uly 22, 2014
TQ: Erik Jonson, WSDOT Contracts Administrator
FROM: Martha Roach,Agreement Compliancc Audit Manag �
�
SUBJECT: Perteet, Tnc.'s Indir�ect Cost Rate for fiscal year end December 3 t,2013.
We have completed our desk review of Perteet, Inc.'s [ndirect Cost Rate for the above
re£erenced fiscal year. We reviewed the documentation supporting the rate for
compliance with criteria containcd in the Federal Acquisition Regcilations(FAR},
Subpart 3l. Our review included n site visit to the firm.
Based on our review we are issuing this roemo establishing Perteet, Inc.'s Indirect Cost
Ratc for fiscal year ending December 31,2Q13, at I 73.67%of direct Iabor(rate includes
0.15%Facilities Cost of Capital). Perteet, inc. provided a FHWA Certificate of Final
[ndirxt Costs indicating all costs ineluded in the indirect cost tate schedule are in
compliance with Federal Acquisition Regulations(FAR}, Subpart 31.
Costs billed to agreements will still be subjcct to audit of actual costs, based on the terms
and conditions of the respective agreement.
This was not a cognizant revie�v. Any other entity contracting with the firm is
responsible for determining the acceptability of the Indirect Cost Rate.
If you have any questions, feel free to call me at(350)705-700G or via email at
roach�i�a�uwsdol.w;�,tiov.
Cc: Steve McKerney
File
Agreement Number:
WSDOT Form 140-089 EF Exhibit D Page 2 of 5
Revised f0/3N2014
__ ■
Pcriect,lac.
Iadireci Cost i2ate Sclxedu2e
�'or the 1'rnr Ended Decerober 3l,2Ql3
, Fiunacini
Stateroent Aecepied
Uescrtption Amount Pcrteet Adj. WSDUT AdJ. Ref. Amouat %
Dircct Lahor 52,757,425 S?'IS7,915 I OO.00S:
Iudfrcet Costs:
Fringe Benepts
Va¢ulion,SiCk,S:Hotiday 5534,T!0 5534,i70 19.39°a
Payrafi Tucs St}0,43G 5�0.43b 18.iS°:
Heslth lnsuran« �110.U53 �in,553 t4.84!:
Profi1 Sltmin�(4qlk) 175.033 175,03� 6.33".:
Arofii 5harins{ESOP} 3S,OOq ���� ���'�
Fcinge Bmefit Adjustmrns - {S57} O (ilj O.OQ'h
Tota!Fcla�c DcaeRts 51,65i.84? ES57) SO S1,bSS,835 6Q.44S:
Gcaeral Ot enc�ad
Anniversary snd Rctaining Sonus 524,Sb3 (S'4,SG3} P S� fl.00'ro
lndirrct La6or 912,846 9t?,&9G 33.10'N�
AIINouesOtTset (t37,364} (131.369) -4,994'.
Bid�Proposai Lobor 664.835 t��) A �.d-� =''�.�"•
1ttCCtuivC Baetus 44.452 4+1,4E2 i.63S�'v
AutoEzprnsc 117.984 (i1.5b5) H 66,�19 2.9lS:
9enk�Service Fee 1,3i8 ("fG�) C 59A P.d?3's
Commanieations 14,d3b 79�436 2.R8!'.
Camputer Exprnses 209,824 ?0'J,82a 7.Gi!:
Cenferrnca&Madings 13,555 (583} S 1?,4?w 0.�#7Yo
Copicr Ezpcnse 70.149 70,1A9 :.3JSb
Dspreciazian-Baoi;Bssis l08,430 (SO,A00} D 5$,430 2.i3Ye
Dua S Meznberships 25,SG�i (t,4dR} (?,a53) [,T ?1,562 0.7$'n
Entcrtainmcnt ltl.7G5 (10,765) F • 0.00%
Insur�uc 91,908 91,908 )-37'�L
Licxnses b Fccs '.44= 2�9�t'- O.i}!4
Mctls t3,84fi tt3,lO4} (68) G.0 1'«�. 0.03•,s
Miscc]lancou� I,TU4 (1.700) H • �_00!0
Out�ide 5avices Z?�136 22,136 0.80!4
t'ayrvlt fi Seaefa Prac�ing 9,461 9.961 836'Y.
Pnstage d:Dclivery Savicrs 5.7pq 3,709 Q.31•,G
Professional5en�iees 9?,768 92,768 3.36'/.
Recruicing 1,`sa9 (5�5) V 774 O.d3g:
Rmt 658,6T3 65$.b12 ?J.88°A
Repairs d:Maintrnancc 3�4 509 a.4?!K
Reproducliarr 5,578 3.536 0.203G
� � �7,52b 1.OQ44
Seminars&Training ..7,4�t6 ('�_0}
5taff Functian.c 9,4b-# {9,96�3} 1 - D.00:�:
Subscriptions d Publications 6,S16 G,ilfi 0.24!y
Suppliex 38,B14 (194) 1'4' 38,62q I.AO!L
Tt�avcl A Lodging 33.3A-{ (I34) (t„�.3b} ),R 21.969 0.8bSG
Advcnisusg - - - Q.O�`•
Bad Debt Exprnst . - - Q.UQ".'•
Contributions 3,507 (3,S07y K - 0.04":
Agreement Number:
WSDD7 Form i40-089 EF Exhfbit D_ _ Page 3 af 5
Revfsed!Q�'3Q/2014
Pcrtcet,Inc.
Indirecf Cost Rute Scl�edulc
For the Year Endcd Dccembcr 31,2013
F'inanciat
, Statcment Accepted
Descriptton +�onp� Perteet Adj. �'1'SDOT Adj. ReL Amount %
Gifis 1,331 (1.321) L - O.pb!�.
Interest 58,903 (58,903) A�{ • p,pp�a
Sponsorsltips . 1,311 (1,311) K - O.OU°/u
Taaa-Businrss d Property l9b,S36 196.536 7.(35a
Lcss:Otl''scls fot Dirca Casis (56,9�3t) (SG,9�i1) -2_0690
I Totnl Ccncral Orer6ced 53,370,021 (S?85,397} (534.69Z) 53,1�9,93? 113.a9!:
Totnl lodirect Costs(Less FCC) 55,0?5.917 (5205,454j (53-0.692) 53,785,76� 173.53!0
lod(rcct Cost Rolc IR'1�45'n 174.7956 17353°�
Encitities Cost af Gpifel(FCC) SA,034 Sa,03i 0.15!0
5�,82a�19] 54.?89,8Q1
Indirect Cost Rate paelnding FCC) 17�i.93•� 173.67•/.
--.._.._.. _..
Per�crt,!ne-Revinrad cnd�Ircep�edllS 7/2t/201J
'Yndir¢cI Cnn Rotc sr111 subJeet�o t!'SDOT.audi�"
Rcfcrraccs
PeReK Adjustmenu:
A Marke�ing L�penus not allowcd pa 48 CfR 31?DS-I.
II Personal eommutc unaliowahte per d8 CFEt 31.205•G(mj(2): 11,04J
Auto ollo�w.u�ce nol slio�vabl<pa 48 CFR 3l?U I-�,Auco Atbwanca,510,450
Parl;ing of pcsonal rehicla unallowable per 46 CFR 31?OS-b,E30,072
C Bsrtk lnterest and Fees for crcdit unallowable per 48 CFR 31�Oi-�0 nnd 31.?OS-I3.
Q Deprzci�tion removed in the amount of SS0,000 per 48 CFR 31:!OS-1 I •During 2008 Perteet tecorded depreciation
on the L�ix buis of aaounlin&.and took an additional S�d,00d in S 179 depreciation. During 2009,�hc finn swilcheJ
lo book basis of eaounling with a majority of the oascls dcpreciated on�he slraight line meil�oci over a paiod of S years,
In orda to ovoid the flrm receiving dryrcciation on Uu i�ems that aae accelerated during?OQB.WSDOT is adjusting
thc f250,000 over S years sUaight line method_(�009,2010,201 I,?412,3013)
E Lo6byint costs unollowable per 48 CFR 31205-??.
F Entertainmmt costs unnllowable pa 48 CFEt 31.203•Id.
G Locel mwls uaallawroble per 48 CFR 31.2Ui-46(ax?J(i),31.?OS•3 and 31.205-4.
H Cl�ims settlemmts unsllowable per FAR 31.205-47
1 5ta(T Cunction expenses unallowed per 48 CF1t 31�OS•13.
J Tra��el Eapmse not alloweJ under FAIt 3l•105A6
K Conaibutions�d evrnt sponsorships unallowable per 48 CFR 31.205-A.
L Gifts unallo�vablc per48 CF[L 3l:!Qi-13(b).
M Intcresl u�allow�ble per4S CFA 31.305-_0.
N Sponsorships!or evrnts�vhotc purpose is noi�echnical or stimulation oCproduction is unalla���cd under 31?OSJ(Q(3)
Agreement Number:
WSDOT Form 140-089 EF Exhlb/t D Page 4 0/5
Revlsed f0/3LV2014
Perteet,Enc.
Indirecf Cost ltate Scbedule
For dtc 1'cnr Ended Dtctnti�cr 31,2Q13
Ffnnncia!
Stotcmcnt Acccpted
Dcscripfion Amonat PerteetAdj. �1FSDpTAdj. Ref. Amaunt °!„
O Fri�ge bencfts associated wi�h unallawable ad��ertising iabar unoltowable ptt 4$CFR 31.20i-i and 31.:OI-b.
C4'SD4T Adjustaneatz:
P Anni�wstuy,rclaiaing,sgot,and prnmotional bonus na1 rerformance based{f"�9,565};
deemcd unallo+vabie per d8 CFit 31�a5-6(t}_
{} Marl:eting Eng'sneering Seminu(S390}wsailowahle pex A8 CFR 31:Ot-6�3t.283•t.
No recr'spt pmviekd for�luneluwn{S3Q)is unallo�vabk per 48 CFR 31.�01•�a�x!33,20l—i.
R 6�P travel eapcnsc(S�76)does no�tie to�imeshrecs.Unaltauablc expense pa�8 Cf E!3]?Ol-�!.
Lodsing reimbursemrnt(S725j ot�er per daein is unapoweble per 48 CFR 31.OS-+iG.
Miteage reimtxtrsanent(S4$}assati�ted t�ttli Carta Fair is unallowablc pa 4E CFR 3 t.'a I-6.31?OS-t
and AASHT4 Chp,8.2{a�
Iiotei rcimbursrmrnt(SIR7)nssacialed wid�Careor Fair is unallo�va6le per 48 CFR 3I?01-6,31:OS-1
ana aws��ra cn�.s.��}.
5 iVrtwarksng lunch(S3?$}unsllowsbta�d$CFR 31?Ot-2,3 f:?Oi-4,and 31?�5-t.
Cuetr Fair(Sl54}una!lowabk ner 4$CFR 31?01.6,11:393-!and AA52�2T0 Ch�.8.2{a}.
Scholarship&Awarris Gala(S105)unoilowable nar 46 CFR 31.�OI-?md 3l�OS-14.
T Sociery oi'fiimketina Profasiona)Services dues(5355)unallawabte advcrtising expensc prr 48 CFEt 3 t.205-1.
Csvic and Cammuaity Orqassitatioa�es{5t,64i}unallawabtt per�8 CFR 3t?85-t(i}(?j.
Urallowable dnrtatia�on Gutitutc of T�ans�onation[ny�ineers dues(S5)per�i8 C�R 31.2Q5-8.
U Meat auociated K�ith Cattt Fnit(53:)unaUowabic per 48 CFR 31?O!-6,31.?OS-1 and AASHTO Chp.$?(a).
No dcsoitcd receip�s(S36)for tra��el mrsis unallo�vablc per 48 CFIt 31201-�,31?Ol-A,anJ 31,3Q5-4G.
V Career Fair fees{SS?S)unallouabte{xrA8 CFR 3 t�Ot-6,31.205-1 mnd AASHTO Chp.$�{a;.
W Holiday dcconuions(S164}ucx+!lo�vable per 4&CFR 31:41-2 and 3!?(}I-4.
PaAy supplies(536)unallowsbie pa 48 CFR 31.205-14.
Agreement Number:
--..
WSDOT Form 140�U89 Ef Exhibft D Page 5 of 5
Revissd}013�2014
Exhibit D-2
Payment (Cost Plus a Fixed Fee)
The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this
AGREEMENT as provided hereinafter. Such payment shall be full compensation for work performed or services
rendered and for all labor,materials,suppties,equipment,and incidentals necessazy to complete the work specified
in Section II, "Scope of Work". The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31.
A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the hasis of the
CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost,
overhead,direct non-salary costs,and fixed fee.
1. Direct Salary Costs:The Direct Salary Cost is the direct salary paid to principals,professional,
technical,and clerical personnel for the time they are productively engaged in work necessary io
fulFll the terms of this AGREEMENT. The CONSULTANT shall maintain support data to
verify the direct salary costs billed to the AGE[�iCY.
2. Overhead Costs:Overhead Costs are those costs other than direct costs,which are included as
such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress
payment shall be made at the rate shown in the heading of this AGREEMENT under"Overhead
Progress Payment Rate." Total overhead payment shall be based on the method shown in the
heading of the AGREEMEIVT. The two options are explained as follows:
a. Fixed Rate:If this method is indicated in the heading of the AGREEMENT the
AGENCY agrees to reimburse the CONSULTANT for overhead at the percentage rate
shown.This rate shall not change during the life of the AGREEMENT.
b. Actual Cost: If this method is indicated in the heading of the AGREEMENT the
AGENCY agrees to reimburse the CONSULTANT the actuai overhead costs verified by
audit, up to the Maximum Total Amount Payable,authorized under this AGREEMENT,
when accumulated with all other Acwal Costs.
A summary of the CONSULTANTS cost estimate and the overhead computation is
shown in Exhibit"E"attached hereto and by this reference made part of this
AGREEMENT. When an Actual Cost method is used,the CONSULTANT(prime and
ali sub-consultants)will submit to the AGENCY within six(6)months aFter the end of
each firm's fiscal year,an overhead schedule in the format required by the AGENCY
(cost category,dollar expenditures,etc.)for the purpose of adjusting the overhead rate for
billing purposes. It shall be used for the computation of progress payments during the
following year and for retroactively adjusting the previous year's overhead cost to reflect
the acWal rate.
Failure to supply this information by either the prime CONSUI.TANT or any of their
sub-consultants shall cause the AGENCY to withhold payment of the billed overhead
costs until such time as the required information is received and an overhead rate for
billing purposes is approved.
The AGENCY,STATE and/or the Federal Government may perform an audit of the
CONSULTANT'S books and records at any time during regular business hours to
determine the actual overhead rate,if they so desire.
WSDOT Fom►140-089 EF Exhibit D-2 Page 1 of 3
Rev/aed 1Q/3N7014
,
3. Direct Non-Salary Costs:Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
COI�ISULTANT. These charges may include,but are not limited to,the following items: travel,
printing,long distance telephone, supplies,computer charges and sub-consultant costs.
a. Air or train travel will be reimbursed only to economy class levels unless otherwise
approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations
regarding travel costs(excluding air,train,and rental car costs)in accordance with the
AGENCY'S Travel Rules and Procedures. However,air,train,and rental car costs shall be
reimbursed in accordance with 48 CFR Part 31.205-46"Travel Costs."
b. The billing for Direct 1Von-Salary Costs shall include an itemized listing of the charges
directly identifiable with the PROJECT.
c. The CO�iSULTANT shall maintain the original supporting documents in their office.
Copies of the original supporting documents shall be supplied to the AGENCY upon request.
d. All above charges must be necessary for the services provided under this AGREEMENT.
4. Fixed Fee:The Fixed Fee,which represents the CONSULTANT'S profit,is shown in the
heading of this AGREEMENT under Fixed Fee. This amount does not include any additional
Fixed Fee,which could be authorized form the Management Reserve Fund. This fee is based on
the Scope of Work defined in this AGREEMENT and the estimated person-hours required to
perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental
AGREEMENT for additional work,the supplemental AGREEMENT may include provisions
for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid
monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Eee
earned but not previously paid in the progress payments will be covered in the final payment,
subject to the provisions of Section IX entitled"Termination of Agreement."
5. Management Reserve Fund:The AGENCY may desire to establish a Management Reserve
Fund to provide the Agreement Administrator with the flexibility to authorize additional funds
to the AGREEMEfVT for allowable unforeseen costs,or reimbursing the CONSULTANT for
additiona]work beyond that already deFined in this AGREEMENT. Such authorization(s)shall
be in writing and shall not exceed the lesser of$]00,000 or 10�70 of the Total Amount
Authorized as shown in the heading of this AGREEMENT. The amount included for the
Management Reserve Fund is shown in the heading of this AGREEMENT. This fund may not
be replenished. Any changes requiring additional costs in excess of the Management Reserve
Fund shall be made in accordance with Section XIV,"Extra Work."
6. Maximum Total Amount Payable:The Maximum Total Amount Payable by the AGENCY to
the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the
heading of this AGREEMEI�IT. The Maximum Total Amount Payable is comprised of the Total
Amount Authorized,and the Management Reserve Fund. The Maximum Total Amount
Payable does not include payment for Extra Work as stipulated in Section XIV,"Extra Work."
No minimum amount payable is guaranteed under this AGREEMENT.
B. Monthly Progress Payments:The CONSULTANT may submit billings to the AGENCY for
reimbursement of Actual Costs plus the calculated overhead and fee on a monthly basis during the
progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied
by the monthly progress reports required under Section III,"General Requirements"of this
AGREEMENT. The billings will be supported by an itemized listing for each item including Direct
Salary,Direct Non-Salary,and allowa6le Overhead Costs to which will be added the prorated Fixed
__ _
WSDOT Form 140-089 EF Exhlbit D-2 Page 2 of 3
Revised 1Q/3Q/2014
Fee. To provide a means of verifying the billed salary costs for CONSULTANT employees,the
AGENCY may conduct employee interviews. These interviews may consist of recording the names,
titles,salary rates,and present duties of those employees performing work on the PROJECT at the time
of the interview.
C. Final Payment:Final Payment of any balance due the CONSULTANT of the gross amount earned will
be made promptly upon its verification by the AGEIVCY after the completion of the work under this
AGREEMENT,contingent upon receipt of all PS&E,plans, maps,notes,reports,electronic data and
other related documents which are required to be furnished under this AGREEMENT. Acceptance of
such Final Payment by the CONSULTANT'shall constitute a release of all claims for payment,which
the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in
writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Fina{
Payment shall not,however,be a bar to any claims that the AGENCY may have against the
CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at
the time of final audit,all required adjustments wil(be made and reFlected in a final payment. In the
event that such final audit reveals an overpayment to the CONSULTANT,the CONSULTANT will
refund such overpayment to the AGENCY within thirty(30)days of notice of the overpayment. Such
refund shall not constitute a waiver by the CONSULTANT for any ctaims relating to the validity of a
finding by the AGENCY of overpayment. The CONSULTANT has twenty(20)days after receipt oF
the final POST AUDIT to begin the appeal process to the AGENCY for audit findings.
D. [nspection of Cost Records:The CONSULTANT and their sub-consultants shall keep available for
inspection by representatives of the AGENCY,STATE and the United States,for a period of three(3)
years after receipt of Final payment,the cost records and accounts pertaining to this AGREEMENT and
all items related to or bearing upon these records with the following exception:if any litigation,claim
or audit arising out of,in connection with,or related ro this contract is initiated before the expiration of
the three(3)year period,the cost records and accounts shall be retained until such litigation,claim,or
audit involving the records is completed.
�, WSDOT Form 140-089 EF Exhibit D-2 Page 3 0/3
Revised 1Q/3W2014
w
Exhibit E
Sub-consultant Cost Computations
No subconsultants used on this project.
Agreement Number:
WSDOT Form 140-089 EF Exhi6it E Page 1 of 1
Revised 1Q/3Q�2014
Exhibi#F
Title V/Assurances
During the performance of this AGREEMENT,the CONSULTANT,for itseff,its assignees,and successors in
interest agrees as follows:
1. Compliance with Regulations:The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY,Tide 49,Code of Federal Regulations,Part
21,as they may be amended from time to time(hereinafter reFerred to as the"REGULATIONS"),which are
herein incorporated by reference and made a part of this AGREEMENT.
2. Non-discrimination:The CONSULTANT,with regard to the work performed during the AGREEMENT,
shall not discriminate on the grounds of race,color,sex,or national origin in the selection and retention of
- rocurement of materials and leases of e ui ment. The CONSiJLTANT shall not
sub consultants,includmg p q p
participate either direcdy or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS,including employment practices when the AGREEMENT covers a program set forth in
Appendix B oFthe REGULATIONS.
3. Solicitations for Sub-consultants,Including Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a
sub-contract, including procurement of materials or leases of equipment,each potential sub-consultant or
supplier shall be notified by the CONSULTANT of the CONSULTANT'S obligations under this
AGREEMENT and the REGLTLATIONS relative to non-discrimination on the grounds of race,color,sex or
national origin.
4. Information and Reports:The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto,and shall permit access to its books,records,accounts,
other sources of information,and its facilities as may be determined by AGENCY,STATE or the Federal
Highway Administration(FHWA)to be pertinent to ascertain compliance with such REGULATIONS,orders
and instructions. Where any information required of a CONOSULTANT is in the exclusive possession of
another who fails or refuses to furnish this information,the CONSULTANT'shall so certify to the AGENCY,
STATE or the FHWA as appropriate,and shall set forth what eE'forts it has made to obtain the information.
5. Sanctions for Non-com liance:In the event of the COI�TSULTANT'S non-com liance with the non-
P P
discrimination provisions of this AGREEMENT,the AGEI�iCY shall impose such AGREEMENT sanctions
as it,the STATE or the FHWA may determine to be appropriate,including,but not limited to:
• Withholding of payments to the COI�ISULTANT under the AGREEMENT until the
COIVSULTANT complies,and/or;
. i n r sus ension of the AGREEMENT in whole or in art
Cancelfat�on, termmat o ,o p , p
6. Incorporation of Provisions:The CONSULTANT shall include the provisions of paragraphs(1)through(5)
in every sub-contract, including procurement of materials and leases oFequipment, unless exempt by the
REGULATIONS,or directives issued pursuant thereto. The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the AGENCY,STATE or FHWA may direct as a means of
enforcing such provisions including sanctions for non-comptiance.
Provided,however,that in the event a CONSULTANT becomes involved in,or is threatened with,litigation
with a sub-consultant or supplier as a result of such direction,the CONSULTANT may request the AGENCY
and the STATE enter into such litigation to protect the interests of the AGENCY and the STATE and,in
r t interests
addition,the CONSULTANT may request the United States enter into such litigation to p otect he
of the United States.
Agreement Number:
WSDOT Form 140-089 EF Exhibif F Page 1 of 1
Revised 1Q/3W2014
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant PERTEET.INC.
Exhibit G-!(b) Certification of CITY OF RENTON
Exhibit G-2 Certification Regarding Debarment,Suspension and Other Responsibility Matters—
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement lYumber:
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised f0/3Qr1014
Exhibit G-1(a} Certification of Consultant
I hereby certify that I am Peter De Boldt ,the Vice President and duly authorized
representative of the firm of Perteet.Inc. ,whose address is
505—4'h Ave.S..Suite 300,Seattle.WA 98104 and that neither the above firm nor I have:
(a) Employed or retained For a commission,percentage,brokerage,contingent fee,or other consideration,
any firm or person(other than u bona fide employee working solely for me or the above
CONSULTANT)to solicit or secure the AGREEMENT;
(b) Agreed,as an express or implied condition for obtainin�this contract,to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT;or
(c) Paid,or agreed to pay,to any firm,organization or person(other than a bona fide employee workina
solely for me or the above CONSULTANT)any fee,contribution,donation,or consideration of any kind
for,or in connection with,procuring or carrying out this AGREEMENT;except as hereby expressly
stated(if any);
I acknowledge that this certificate is to be furnished to the Federal Highway Administration,U.S. Department
oFTransportation in connection with this AGREEMENT involving participation of Federal-aid highway
fu�ds,and is subject to applicable State and Federal laws,both criminal and civil.
PERTEET, INC.
Consultant(Firtn Name)
�� .��l�s�/�
Signature(Authorized Official of Consultant) Date
Agteement Number:
EF Exhfbit G-1 s Pa e 1 oi 1
WSDOT Form 140-089 () 9
Revised 1Q/3d"1074
Exhibit G-1(b) Certification of Agency Official
I hereby certify that I am the:
❑
❑ Other
of the CITY OF RENTON ,and PERTEET,INC. or its representative has not been
required,directly or indirectly as an express or implied condition in connection with obtaining or carryin�out this
AGREEMENT to:
(a) Employ or retain,or agree to employ to retain,any firm or person;or
(b) Pay,or agree to pay,to any firm,person,or organization,any Fee,contribution,donation,or consideration
of any kind;except as hereby expressly stated(if any):
I acknowledge that this certificate is to be available ro the Washington State Department of Transportation and the
Federal Highway Administration,U.S.Department of Transportation, in connection with this AGREEMEIv`T
involving participation of Federal-aid highway funds,and is subject to applicable State and Federal laws,both
criminal and civil.
' �l�)uIS
Signature Date '/ �/ �
Agreement Nurnber:
WSDOT Form 140-099 EF Exhlbit G-1(b) Page 10/1
Aevlsed iQ/3Q/2014
Exhibit G-2 Certi6cation Regarding Debarment,Suspension and Other
Responsibility Matters—Primary Covered Transactions
I. The prospective primary participant certifies to the best oF its knowledge and belief,that it and its principals:
A. Are not presently debarred,suspended,proposed for debarment,declared ineligib(e,or voluntarily
excluded from covered transactions by any federal department or agency;
B. Have not within a three(3)year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission or fraud or a ctiminal ofFense in connection with obtaining,
attempting to obtain,or performing a publie(Eederal,State,or local)transaction or eontract under a
public transaction; violation of Federal or State anti-trust statutes or commission of embezzlement,theft,
forgery,bribery,falsification or destruction of records,making false statements,or receiving stolen
property;
C. Are not presently indicted for otherwise criminally or civilly charged by a governmental entity(Federal,
State,or local)with commission of any of the offenses enumerated in para�raph(I)(b)of this
certification;and
D. Have not within a three(3)year period preceding this application/proposal had one or more public
transactions(Federal,State,or local)terminated for cause or default.
II. Where the prospective primary participant is unable ta certify to any of the statements in this certiFication,
such prospective participant shall attach an explanation to this proposal.
PERTEET, INC.
Consultant(Firm Name)
�
�/1��'15
nature Authorized Official of Consultant Date
9 ( )
Agreement Number.
WSOOT Form 140-089 EF Exhiblt G-2 Page 1 of 1
Revlsed 1Q/9LV2014
Exhibit G-3 Certification Regarding the Restrictions of the use of Federal Funds for
Lobbying
The prospective participant certifies,by signing and submitting this bid or proposal,to the best of his or her
knowledge and belief,that:
l. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any
person for influencing or attempting to inFluence an officer or employee of any Federal agency,a Member
of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection
with the awarding of any Federal contract,the making of any Federal grant,the making of any Eederal
loan,the entering into of any cooperative AGREEMENT,and the extension,continuation,renewal,
amendment,or modification of any Federal contract,grant,loan, or cooperative AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to intluence an officer or employee of any Federal agency,a Member of
Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with
this Federal contract,grant,loan,or cooperative AGREEMENT, the undersigned shall complete and submit
S[andard Form-LLL, "Disclosure Form to Report Lobbying,"in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352,Title 31,U.S.Code. Any person who fails to file the required
certification shall be subject ro a civil penalty of not less than$(�,000.00,and not more than$100,000.00,
for each such failure.
The prospective participant also a�rees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts which exceed$100,000 and
that all such sub-recipients shall certify and disclose accordingly.
PERTEET,INC.
Consultant(Firtn Name)
l �
� ��/�//S
Sig ture(Au horized Official of Consultant) Date �
Agreement Number:
WSDOT Form 140-089 EFExhiblt G-3 Page 1 of 1
Revised 10/3Q/2014
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that,to the best of my knowledge and belief,the cost or pricing data(as defined in section
2.101 of the Federal Acquisition Regulation(FAR)and required under FAR subsection 15.403-4)submitted,
either actually or by specific identification in writing,to the Contracting OFficer or ro the Contracting OfFicer's
representative in support of *are accurate,complete,and current as of
**
This certification includes the cost or pricing data supporting any advance AGREEMENTS and forward pricing
rate AGREEMENTS between the offeror and the Government that aze part of the proposal.
Firm: Perteet,Inc.
� f�
P r—� /�(i� � Vice President
(signature) Title
Date of Execution*** ���'!( ' �
"Identify the proposal,quotation,request For price adjustment,or other submission involved,giving the appropriate identifying number(e-g..
RFP No.).
•"Insert the day,month,and year when price negotiations were conciuded and price AGREEMENT was reached.
"'*Insert the day,month,and year of signing,which should be as close as practicable to the date w�hen the price negotiations were concluded
and the conlrxt price was agreed to.
Agreement Number:
WSDOT Fomt 140-089 EF Exhibit G-4 Page 1 of 1
Revlaed 10/31Y20f4
Exhibit H
Liability Insurance Increase
To Be Used Onty If Insurance Requirements Are Increased
The professional (iability limit of the CONSULTANT to the AGENCY identified in Section XIII,Legal Relations
and Insurance of this Agreement is amended to$ .
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of$ .
Such insurance coverage shall be evidenced by one of the folfowing methods:
• Certificate of Insurance.
• Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims,including claim amounts already reserved against the fund,safeguards established for payment from
the fund,a copy of the latest annual financial statements,and disclosure of the investment portfolio for those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specitied above exceed$1
million per occurrence or the value of the contract,whichever is greater,then justification shall be submitted to the
Federal Highway Administration(FHWA)for approval to increase the minimum insurance limit.
If FHWA approval is obtained,the AGENCY may,at its own cost,reimburse the COI�iSULTANT for the additional
professional liability insurance required.
1Votes: Cost of added insurance requirements: $ .
• Include all costs, fee increase,premiums.
• This cost shall not be billed against an FHWA funded project.
• For final contracts,include this exhibit.
Agreement Number.
WSDOT Form 140-089 EF Exhlblt H Page 1 of 1
Revlsed 1Q/3LV2014
.
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will estabtish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1—Potential Consultant Design Error(s)is IdenHfied by Agency's Project l�tanager
At the first indication of potential consultant design error(s),the first step in the process is for the Agency's
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error s . For federall funded ro'ects the Re ion Local Pro rams En ineer should be informed and
( ) Y P J S g S
involved in these procedures. (1Vote: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager,who has not been as directly involved in the project,to
be responsible for the remaining steps in these procedures.)
' Ste 2—Pro'ect Mana er pocuments the Alleged Design Error(s)
P J g
After discussion of the alleged design error(s)and the magnitude of the alleged error(s),and with the
Director of Public Works or Agency Engineer's concurrence,the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work;photographs,records of labor,materials and equipment.
Step 3—Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further,the next step in the process is for the project
manager ro contact the consultant regarding the alleged design error(s)and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel(including sub-consultants)
deemed appropriate for the alleged design error(s)issue.
Step 4—Attempt to Resolve Alleged Design Error with Consultant
After the meetino(s)with the consultant have been completed regarding the consultant's alleged design
error(s),there are three possible scenarios:
• It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
• It is determined via mutual agreement that a consultant design enor(s)occurred. If this is the case,
then the Director of Pub(ic Works or Agency Engineer,or their representatives, negotiate a settlement
with the consultant. The setdement would be paid to the agency or the amount would be reduced form
the consultant's agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP,through the Region Local Programs Engineer,a summary of
the settlement For review and to make adjustments,if any,as to how the setdement affects federa)
reimbursements. No further action is required.
• There is not a mutual agreement regarding the alleged consultant design ercor(s). The consultant may
request that the alle�ed design error(s)issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer,after review with their legal
counsel, is not able to reach mutual agreement with the consultant,proceed to Step 5.
Agreement Number:
WSDOT Form 140-089 EF Exhibit 1 Page 1 of 2
Revlsed 1Q�3Q/20f4
Step 5—Forward Document to Highways and Local Programs
For federally funded projects all available information,including costs,should be forwarded thou�h the
Region Local Programs Engineer to LP for their review and consultation with the FWA. LP will meet with
representatives of the agency and the consultant to review the alleged design error(s),and attempt to find a
resolution to the issue. If necessary,LP will also request assistance from the Attorney General's Oftice for
legal interpretation. LP will also identify how the alleged error(s)affects eligibility of projeet costs for
federal reimbursement.
• If mutual agreement is reached,the agency and consultant adjust the scope of work and costs to reflect
the aoreed upon resolution. LP,in consultation with FHWA, will identify the amount of federal
participation in the agreed upon resolution of the issue.
• If mutual agreement is not reached,the agency and consultant may seek settlement by arbitration or by
litioation.
Agreement Number:
WSDOT Form 140-089 EF Exhibit 1 Page 2 of 2
Revised 10/3W2014
Exhibit J
Consu/tant Claim Procedures
The purpose of this exhibit is to describe a prflcedure regarding claim(s)on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than$1,000. If the consultant's claim(s)are a total
of$1,000 or less,it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s)that
total$1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a poteatial claim
by the consultant.
Step 1—Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside of the
agreement's scope of work,they may be entitled to a claim. The first step that must be completed is the
request for consideration of the claim to the Agency's project manager.
The consultant's claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars,overhead costs,protit and reimbursable costs associated with the
additional work;and
• Explanation as to why the consultant believes the additional work was outside of the a�reement scope
of work.
Step 2—Review by Agency Personnel Regarding the Consultant's Claim for Additional CompensaHon
After the consultant has completed step 1,the next step in the process is to forward the request to the
' Aoency's project manager. The project manager will review the consultant's claim and will meet with the
Director oF Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project's funding,forward a copy of the consultant's claim and the Agency's
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation,payment will need to be
from agency funds.
If the Agency project manager,Director of Public Works or Agency Engineer,WSDOT Local Programs(if
applicable),and FHWA(if applicable)agree with the consultant's claim,send a request memo,including
backup documentation ro the consultant to either supplement the agreement,or create a new agreement for
the claim. After the request has been approved,the Agency shall write the supplement and/or new
aareement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreemen�is subject to audit. I�to further action is needed regarding the claim procedures.
If the agency does not agree with the consultant's claim,proceed to step 3 of the procedures.
Agreement Number:
WSDOT Form 140-089 EF Exhlblt J Page 1 of 2
Revised 1Q/3N2014
i
Step 3—Preparation of Support Documentation Regarding Consultant's Claim(s)
If the Agency does not agree with the consultant's claim,the project manager shall prepare a summary for
the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regardin�the claim;
• Agency's summation of hours by�lassification for each firm that should be included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Agency's summary of direct labor dollars,overhead costs,profit and reimbursable costs associated
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant's I
claim(s);
• Exp(anation to describe what has been instituted to preclude future consultant claim(s);and
• Recommendations to resolve the claim.
Step 4—Director of Public Works or Agency Engineer Reviews Consultant Claim Agency Documentation
The Director of Public Works or Agency En�ineer shall review and administratively approve or disapprove �
the daim,of portions thereof,which may include getting Agency Council or Commission approval(as
appropriate to agency dispute resolution procedures). If the project involves federal participation,obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the
claim is not eligible for federal participation,payment will need to be from agency funds.
Step 5—Informing Consultant of Decision Regarding the Claim
The Director oFPublic Works or Agency Engineer shall notify(in writing)the consultant of their tinal
decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s)and
rationale utilized For the decision.
Step 6—Preparation of Supplement or New Agreement for the ConsultanYs Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount of the
claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number:
WSDOT Form 140-089 EF Exhibit J Page 2 0/2
Revised 1Q/3Q�2014
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CITY OF RENTON COUNCIL AGENDA BILL �] . � .
�
Subject/Title: Meeting:
Amendment 03-15 to Rainier Flight Service, LLC REGULAR COUNCIL- 23 Mar 2015
Lease Agreement LAG 14-005
Exhibits: Submitting Data: Dept/Div/Board:
A. Issue Paper Public Works
B. Amendment 03-15 —Amendment To Building Lease Staff Contact:
Agreement Jonathan Wilson, Airport Manager (extension
7477)
Recommended Action:
Refer to Transportation (Aviation) Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $ (21,973.10)
Total Project Budget: $ I City Share Total Project: $
SUMMARY OF ACTION:
Rainier Flight Service, LLC leases the 800 Building under lease LAG 14-005, with an expiration date of
September 30, 2024. They have agreed to a land rental rate adjustment, adjusting their land rental rate
down from $0.75 to $0.7252 per square foot per year. This will result in a land rental rate reduction of
$183.11 per month. This reduction is in accordance with a January 2015 lease arbitration decision.
STAFF RECOMMENDATION:
Approve Amendment 03-15 to Rainier Flight Service's lease agreement for a land rental rate adjustment
from $0.75 to $0.7252 in accordance with a January 2015 lease arbitration decision, and authorize the
Mayor and City Clerk to sign the lease amendment.
PUBLIC WORKS DEPARTMENT p � j��O� ��`
�
M E M O R A N D U M
DATE: March 23, 2015
TO: Ed Prince, Council President
Members of the Renton City Council
VIA: Denis Law, Mayor �
FROM: Gregg Zimmermak�,Administrator
STAFF CONTACT: Jonathan Wilson (ext 7477)
SUBIECT: Amendment 03-15 to Rainier Flight Service, LLC Lease
Agreement LAG 14-005
ISSUE:
Should Council approve Amendment 03-15 to Rainier Flight Service's lease agreement
LAG 14-005 for a land rental rate adjustment from $0.75 to$0.7252 per square foot per
year?
RECOMMENDATION:
Approve Amendment 03-15 to Rainier Flight Service's lease agreement LAG 14-005 for a
land rental rate adjustment from $0.75 to$0.7252 in accordance with a January 2015
lease arbitration decision, and authorize the Mayor and City Clerk to sign the
amendment to building lease agreement.
BACKGROUND:
Rainier Flight Service, LLC leases the 800 Building as well as 88,601 square feet of land
under lease agreement LAG 14-005,with an expiration date of September 30, 2024.
Rainier Flight Service has agreed to an amendment to this agreement which would
decrease their current land rental rate from $0.75 to $0.7252 per square foot per year,
or$183.11 per month. This agreement is effective November 1, 2014, so$732.44, or
the equivalent of 4 months of the reduced rate, will be credited to Rainier Flight
Service's March statement.
The lease �eduction fo�Rainier Flight Service stems from a recent arbitration decision
involving Renton Gateway Center. In lune 2014,the Airport hired Valbridge Property
Advisors to perform a routine market appraisal to determine the current land rental rate
Ed Prince,Council President
Members of the Renton City Council
Page 2 of 2
March 23,2015
for the next lease rate adjustment period. The rate at that time was determined to be
$0.75 per square foot per year.
Rainier Flight Service's original lease was set to this appraised rate. Last fall Renton
Gateway Center had their lease rate adjusted to$0.75, but opted to dispute this rate via
the arbitration process specified in their lease. The result of the arbitration process was
a reduction in their land rental rate from$0.75 per squa�e foot per year to$0.7252 per
square foot per year.
Following the Renton Gateway Center arbitration, upon consultation with the Mayor
and other executive and administrative staff,the Airport was directed to lower the land
rental rate for the other leases recently established at$0.75, which were Rainier Flight
Service, Kaynan and Aerodyne. The land rental portions of those leases are being
renegotiated down to $0.7252. Since these leases have already been paying the higher
rate, the Airport was directed to retroactively apply the new arbitrated rate.
The decision to make these adjustments is primarily because of the federa!grant
assurances the City agrees to as a condition of accepting federal grant dollars.
Specifically, Grant Assurance #�2 states that, "Each fixed-based operator at the airport
shall be subject to the same rates,fees, rentals, and other charges as are uniformly
applicable to all other fixed-based operators making the same or similar uses of such
airport and utilizing the same or similar facilities."
Not all of our tenants are considered fixed base operators, but the central premise of
the assurance and the title of Grant Assurance 22 is "Economic Nondiscrimination." In
essence, by leveling the new rate among these other tenants the City is better
positioned to avoid future Part 16 complaints.
Rainier Flight Service LLC has signed Amendment 03-15 to their lease for the 800
Building for the land rental rate adjustment, effective November 1, 2014 through
November 1, 2017.
cc: DougJacobson,Deputy PW Administrator—Transportation
losef Harnden,Transportation Administrative Secretary
H:\File Sys�AIR-Airport,Transportation Services Division\03 Projects\OS Tasks�Agenda Bills\2015 Agenda Bills\Ag Bill
-Amend 3 to Rainier Flight Svc
' BLAG 14-005
Amendment 03-15
AMENDMENT TO BUILDING LEASE AGREEMENT
City of Renton to Rainier Flight Service, LLC
THIS AMENDMENT No.3 to Lease Agreement LAG 14-005 is entered into as of
February 1, 2015, by the City of Renton, a municipal corporation (Laridlord) and Rainier
Flight Service, a limited liability company(Tenant) and amends that certain lease agreement
LAG 14-005, dated November 1, 2014.
RECITALS:
WHEREAS, under BLAG 14-005 dated November 1, 2014,the City of Renton
(landlord) had leased to Rainier Flight Services LLC(Tenant) certain land area and building
space on the Renton Municipal Airport, Renton, Washington, unti) September 30, 2024; and
WHEREAS, under BLAG 14-005,Tenant leases 88,601 square feet of land; and
WHEREAS, under BLAG 14-005 the land rental rate was set at$0.75/5q. ft./year,and
Tenant had paid said renta) rate pursuant to lease LAG 14-005; and
WHEREAS, after the Lessor and Lessee agreed to the land rental rate an arbitration
was conducted; and
WHEREAS, on January 8, 2015, a new land rental rate was established,th�ough the
lease arbitration process, at a rate of$0.7252 per square foot per year; and
WHEREAS, the Lessor and Lessee desire to amend BLAG 14-005 to reflect this new
land rental rate, effective retroactively to the commencement of the lease agreement, BEAG
14-005; and
WHEREAS, the annual difference between 88,6015q.Ft.x$0.75 and 88,601 Sq.Ft. x
$0.7252 is$2,197.30 ($66,450.75- $64,253.45). The monthly amount of the differential is
$183.11 (2,197.30/ 12). The refund amount is Seven Hundred Thirty Two dollars and Forty
Four cents($732.44) (4 manths x$183.11),for the period beginning November 1, 2014 to
February 28, 2015. The refund will be deducted from the land rental amount for March
2d15.
Amendment 03-15 to lAG 14-005 � R ! G I NAL 1
City of Renton to Rainier Flight Service LLC
— -------,
�a��t4-aas `
Amendment 03-15
NCflW,THEREFC}RE, !N CQN5IDERATiON CfF THE TEEtMS AND CONDiTi0N5 HEREIN
CONTAtNfO AMD�OR OTHER GQOD AND VA_l'UABlE CCINSIDERATI�N,THE RECEIPT AND
5UFFICIENCY CIF 1NHICH IS HERfBY ACKNOW�EDGEQ,{ANDLClRCt AND TfNA(�T AGREE TC}
AMEND THE LEASf AAtD lEASE AMENDMENT AS SET FORTN BEE�W:
W 1TN ESSETH:
1. The Landlord and Tenant do hereby agree to amend section 4.a.of LAG 14-005 to
provide an annual land rent of$64,253.45 {88,5Q1 x$0.7252),for the 88,601 square
feet identified in lease LAG 14-045, effective November 1, 2014 through November
1, zal�.
2. Landlord will deduct the amount of$732.44 from Tenant's invoice far March 2Q15 to
reimburse 7enant for the overpaid rent for the period November 1, 2014 to Fe�ruary
28, 2Q15.
3. All other terms and canditiflns of the orrginal Lease Agreement and Amendments
thereta, insofar as#hey are not inconsistent herewith, shal!remain in full force and
effect.
Rainier Flight Services LLC CITY OF RENTON
a Washington Lirnited Liability Company a Municipal Corporation
� �F_ �_�
.--
`J Denis Law
Mayor
��-��T/V-�"
Title lason Seth
Gty Clerk
Date
Amendment 03-15 ta LAG 14-005 ' 2
City of Renton to Rainier Fiight Service LLC
� BLAG 14-005
Amendment 03-15
Approved as to (egal form
City Attorney
Amendment 03-15 to LAG 14-005 3
City of Renton to Rainier Flight Service LLC
"�,
CITY OF RENTON COUNCIL AGENDA BILL —7. �.
l
Subject/Title: Meeting:
NE Sunset Blvd. (North Park Drive to Monroe REGULAR COUNCIL- 23 Mar 2015
Avenue NE) Roadway Improvements Project
Preliminary Design Phase Consuttant Agreement
with Perteet, Inc.
Exhibits: Submitting Data: Dept/Div/Board:
A. Issue Paper Public Works
B. Consultant Agreement
Staff Contact:
, Keith Woolley, Project Manager, extension 7318
Recommended Action:
Refer to Transportation (Aviation) Committee
Fiscal Impact:
' Expenditure Required: $ 578,048 Transfer Amendment: $
Amount Budgeted: $ 1,680,000 Revenue Generated: $
Total Project Budget: $ 2,400,000 City Share Total Project: $ 1,086,065
SUMMARY OF ACTION:
This consultant contract retains the services of Perteet, Inc. for preliminary design of the Sunset Blvd.
corridor improvements between North Park Drive and Monroe Avenue NE. Improvements include all
forms of mobility to create an inviting corridor through urban design amenities such as buffered
sidewalk, a multi-use trail or bike lane, traffic signal priority, landscaped median and consolidated
, driveway access. Improvements also include new curb and gutter, upgraded pedestrian ramps and
crosswalks, street lighting and traffic signal upgrades and streetscape elements such as street trees.
The combined improvements will result in a sustainable, long term solution to the community's
transportation needs.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the consultant agreement with Perteet, Inc. in the
amount of$578,048.00 for preliminary design services for the NE Sunset Blvd. in the Renton Highlands
Sunset area.
.y
PUBLIC WORKS DEPARTMENT p �� ��0� �
M E M O R A N D U M
DATE: March 23, 2015
TO: Ed Prince, Council President
Members of Renton City Council
VIA: Denis Law, Mayor
FROM: Gregg Zimmerm , inistrator
STAFF CONTACT: Keith Woolley, Project Manager(Extension 7318)
SUBIECT: NE Sunset Blvd.(North Park Drive to Monroe Avenue NE)
Roadway Improvements Project Preliminary Design Phase
Consultant Agreement with Perteet, Inc.
ISSUE:
Should the Mayor and City Clerk execute the consuitant agreement for preliminary
design services for the NE Sunset Blvd (North Park Drive to Monroe Avenue NE)
Roadway Improvements Project with Perteet, Inc.?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the consu{tant agreement with Perteet,
Inc. in the amount of$578,048.00 for preliminary design services for the NE Sunset Blvd
(North Park Drive to Monroe Avenue NE) Roadway(mprovements Project.
BACKGROUND:
This consuttant contrad retains the services of Perteet, Inc.for preliminary design of
Sunset Blvd. corridor improvements between North Park Drive and Monroe Avenue NE.
tmprovements include all forms of mobility to create an inviting corridor through urban
design amenities such as buffered sidewalk, a multi-use trail or bike lane,traffic signal
priority, landscaped median and consolidated driveway access. Improvements also
inctude new curb and gutter, upgraded pedestrian ramps and crosswalks, street lighting
and traffic signal upgrades and streetscape elements such as street trees. The
combined improvements will resuft in a sustainable, long term solution to the
community's transportation needs.
Perteet, Inc. was selected after interviewing three finalists. The consulting fee is
considered fair and reasonable.
cc: Douglacobson,Deputy PW Administrator—Transportation
Bob Hanson,Transportation Design Manager
Keith Woolley,Project Manager
H:\Division.s\TRANSPOR.TAT�DESIGN.ENG\Keith�Sunset Blvd\300 Design Consultant Contract\302 Consuftant Agreement\302.3
Agreement\302.3.1 Original Contract\Issue Paper(Perteet-Sunset Blvd).doc
��
Local Agency A & E Professional Services
Cost Plus Fixed Fee Consuitant Agreement
Agreement Number:
Firm/Organization Legal Name(do not use dba's):
Perteet Inc.
Address Remit to Address
505 Fiith Avenue S.,Suite 300 505 Fifth Avenue S., Suite 300
Seattle,WA 98104 Seattle,WA 98104
UBI Numbe� Federai TIN or SSN Number
601-288-065 91-1505037
Execution Date Compietion Date
January 31,2016
1099 Form Required Federal Participation
❑ Yes � No � Yes ❑ No
Description of Work
City of Renton
N.E. Sunset Blvd. (N. Park Drive to Mo�roe Ave. N.E.)
Preliminary Design and Design Report Phase
The project will evaluate opportunities to construct improvements to NE Sunset Bfvd between N Park
Drive and Monroe Ave NE. The purpose is to provide be[ter non-motorized facilities, upgrade
pavement conditions, improve tra�c operations, reduce collisions, and improve corridor aesthetics
along NE Sunset Blvd to support the Sunset Area Planned Action.
❑ Yes � No DBE Participation Total Amount Authorized: S 578.048.00
❑ Yes � No MBE Participation
❑ Yes � No WBE Participation Management Reserve Fund:
❑ Yes � No SBE Participation Ma�umum Amount Payable: S 578.048.00
Index of Exhibits
Exhibit A Scope of Wo�lc
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhi6it E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certification Documents
Exhibit H Liability Insurance Increase
Exhibit I Alleged Consuftant Design Error Procedures
Exhibit J Consultant Claim Procedures
Agreement(Yumber:
Local Agency A�E Pro%sslonal Services Cos!Plus Fixed Fee Consultant Agreement Page?o/14
RevJsed 10/30/2014
--- '
THIS AGREEMENT,made and entered into as shown in the"Execution Date"box on page one(1)of this
AGREEMENT,between the CITY OF RENTON ,hereinafter called the
"AGENCY",and the"Firm/Organization Name"reference don page one(I)of this AGREEMENT hereinafter
called the"CONSULTANT".
WHEREAS, the AGENCY desires to accomplish the work referenced in"Description of Work"on pa�e one(1)of
this AGREEMENT hereafter called the"SERVICES",and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a COIVSULTANT to provide
the necessary SERVICES;and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relatin�to professional
registration, if applicable,and has signified a willingness to furnish consulting services to the AGENCY.
NOW,THEREFORE, in consideration of the terms,conditions,covenants and performance contained herein,or attached
and incorporated and made a part hereof,the parties hereto ngree as follows:
1. General Description of Work
The work under this AGREEMENT shall consist of the above described SERVICES as herein deFined,and necessary to
accomplish the completed work for this project. The CONSULTANT shall furnish all services,labor,and related
equipment and if applicable,sub-consultants and subcontractors necessary to conduct and complete the SERV�CES as
designated elsewhere in this AGREEMENT.
tl. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is detailed in Exhibit"A"attached hereto
and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing
performance based contracting methodologies.
III. General Requirements ,
All aspects of coordination of the work oFthis AGREEMENT with outside agencies,groups,or individuals shall receive
advance approval by the AGENCY. Necessary contacts and meetings with agencies,groups,and/or individuals shall be
coordinated through the AGENCY. The CONSULTAN"['shall attend coordination,progress and presentation meetings
with the AGEI�ICY and/or such Federal,State,Community,City or County officials,groups or individuals as may be
requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings
requiring CONSULTANT participation.
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in II
written and graphical form the various phases and the order of performance of the SERVICES in sufFicient detai) so that _ �
the progress of the SERVICES can easily be evaluated. I
The CONSULTANT,any sub-consultants,and the AGENCY shall comply with alf Federal,State,and local laws,rules, �,
codes,regulations,and all AGENCY policies and directives, applicable to the work to be performed under this I
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of �'
Washington.
Agreement Number:
Loca/Agency A6E Professional Services Cost Plus Fixed Fee Consultanf Agreement Page 2 of 14
Aevfsed 10/30/2014
Participation for Disadvantaged Business Enterprises(DBE)or Small Business Enterprises(SBE),if required,per 49
CFR Part 26,shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of
this AGREEMENT,the amounts authorized to each firm and their certification number wi{I be shown on Exhibit"B"
attached hereto and by this reference made a part of this AGREEMENT. If the Prime CONSULTANT is a DBE
certiFied Firm they must comply with the Commercial Useful Function(CUF)regulation oudined in the AGENCY'S
"DBE Program Participation Plan"and perform a minimum of 30%of the total amount of this AGREEMENT. It is
recommended,but not required, that non-DBE Prime COIYSULTANTS perform a minimum of 30%of the totat amount
of this AGREEMENT.
The CONSULTANT,on a monthly basis,is required to submit DBE Participation of the amounts paid to all DBE firms
invoiced for this AGREEMENT.
All Reports, PS&E materials,and other data furnished to the CONSULTANT by the AGENCY shall be returned. All
electronic files,prepared by the COIVSULTAI�iT, must meet the requirements as outlined in Exhibit"C"—Preparation
and Delivery of Electronic Engineering and other Data".
All designs,drawings,specifications,documents,and other work products,including all electronic files,prepared by the
CONSULTANT prior to completion or termination oF this AGREEMENT are instruments of service for these
SERVICES,and are the property of the AGENCY. Reuse by the AGENCY or by others,acting through or on behalf of
the AGENCY of any such instruments of service,not occurring as a part of this SERVICE,shall be without liability or
legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writ'sng and sent to the other party by
(i)certified mail,return receipt requested or(ii)by email or facsimile,to the address set Forth below:
If to AGENCY: If to COI�ISULTANT:
Name: Keith Woolley Name: Peter De Boldt
Agency: City of Renton Agency: Perteet,Inc.
Address: (O55 South Grady Way Address: 505—5`h Ave.S.,Suite 300
City: Renron State: WA Zip:98057 City: Seattle State: WA Zip: 98(OS
Email: kwoolley@rentonwa.gov Email: peterdC'perteet.com
Phone: (425)430-7318 Phone: (206)436-0515
Facsimile: (425)430-7376 Facsimile: (425)339-6018
IV. Time for Beginning and Completion
The CONSULTANT shall not be�in any work under the terms of this AGREEMENT until authorized in writing by the
AGENCY. All wock under this AGREEMENT shatl be completed by the date shown in the heading of this
AGREEMENT tided"Completion Date".
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,but
may be extended by the AGENCY in the event of a delay attributable to the AGEIVCY,or because of unavoidable delays
caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT. A
prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time.
Agreement Number:
Loca/Agency A&E Professional Services Cost P/us Fixed Fee Consultant Agreement Page 3 0/14
Revlsed f 0/30/2014
V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered�nder this AGREEMENT as
provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and
for ail labor,materials, suppiies,equipment,and incidentals necessary to complete SERVICES,specified in Section II,
"Scope of work". The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (�vww.ecfr.eov).
The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits"D"and"E"and by this
reference made part of this AGREEMENT.
A. Actual Costs: Payment for all eonsulting services for this PROJECT shall be on the basis of the
CONSULTANT'S actual cost plus a Fixed fee. The actual cost shall include direct salary cost, indirect cost
rate,and direct non-salary costs.
l. Direct(RAW)Labor Costs:The Direct(RAW)Labor Cost is the direct salary paid to principals,
professional,technical,and clerical personnel for the time they are productively engaged in work
necessary to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data
to verify the direct salary costs billed to the AGENCY.
2. Indirect Cost Rate(ICR)Costs: ICR Costs are those costs,other than direct costs, which are included as
such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress
payment shall be made at the ICR rates shown in attached Exhibits"D"and"E"of this AGREEMENT.
Tota1 ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the
CONSULTANT the actual ICR costs verified by audit,up to the Maximum Total Amount Payable,
authorized under this AGREEMENT,when accumulated with all other Actual Costs.
A summary of the CONSULTANTS cost estimate and the ICR percentage is shown in Exhibits"D"and
"E",attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT
(prime and ali sub-consultants)will submit to the AGENCY within six(6)months after the end of each
firm's fiscal year,an ICR schedule in the format required by the AGEPICY(cost category,dollar
expenditures,etc.)for the purpose of adjustina the ICR rate for billings received and paid during the
fiscal year represented by the ICR schedule. It shall be used for the computation of progress payments
during the following year and for retroactively adjusting the previous year's ICR cost to retlect the
actual rate. The ICR schedule wiil be sent to Email: ConsutlantRates@wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their sub-consultants
shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required
information is received and an overhead rate for billing purposes is approved.
The AGENCY's Project Manager and/or the Federal Government may perform an audit of the
CONSULTANT'S books and records at any time during regular business hours to determine the actual
ICR rate, if they so desire.
3. Direct Non-Salary Costs:Direct Non-Salary Costs will be reimbursed at the Actual Cost ro the
CONSULTANT. These charges may include,but are not limited to,the following items: travel,
printing,long distance telephone,supplies,computer charges and fees of sub-consuitants. Air or train
travel wili be will be reimbursed only to economy class levels unless otherwise approved by the
AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs
(excluding air,train,and rental car costs)in accordance with WSDOT's Accounting Manual M 13-82,
Chapter 10—Travel Rules and Procedures,and revisions thereto. Air,train,and rental car costs shall be
reimbursed in accordance with 48 Code of Federal Regulations(CFR)Part 3[.205-46"Travel Costs".
The billing for Direct I�ton-Salary Costs sha11 include an itemized listing of the charges directly
identifiable with the PROJECT. The CONSULTANT shall maintain the original supporting documents
in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon
request. All above charges must be necessary For the services provided under this AGREEMENT.
Agreement Number:
Local Agency A&E Prolesslonal Services Cost Plus Fixed Fee Consultanf Agreemertt Page 4 0/14
Revised 10/3N2014
4. Fixed Fee:The Fixed Fee,which represents the CONSULTANT'S profit, is shown in attached Exhibits
"D"and"E"of this AGREEMENT. This fee is based on the Scope of Work defined in this
AGREEMENT and the estimated person-hours required to perform the stated Scope of Work. In the
event the CONSULTANT enters into a supplemental AGREEMENT for additional work,the
supplemental AGREEMENT may include provisions for the added costs and an appropriate additional
fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work
completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the
billings. Any portion of the Fixed Fee earned but not previously paid in the progress payments will be
covered in the final payment,subject ro the provisions of Section IX entided"Termina[ion oF
A�reement."
5. Management Reserve Fund(MRF):The AGEIVCY may desire to establish MRF to provide the
Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT For
allowable unforeseen costs,or reimbursing the CONSULTANT for additional work beyond that
already defined in this AGREEMENT. Such authorization(s)shall be in writing and shall not exceed
the lesser of$100,000 or 10%of the Total Amount Authorized as shown in the heading of this
AGREEMENT. The amount included for the MRF is shown in the heading of this AGREEMENT.
This fund may not be replenished. Any changes requiring additional costs in excess of the MRF shall
be made in accordance with Section XIII,"Changes of Work."
B. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized,and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII,"Chan�es of Work."No minimum amount payable is guaranteed under this AGREEMENT.
C. Monthly Progress Payments:The CONSULTANT may submit billings to the AGEIVCY for reimbursement
of Actual Costs plus the ICR and calc�lated fee on a monthly basis during the progress of the work. Such
billin�s shall be in a format approved by the AGENCY and accompanied by the monthly progress reports
required under Section III,"General Requirements"of this AGREEMEIVT. The billings will be supported by
an itemized listing for each item including Direct(RAW)Labor,Direct Non-Salary,and allowable ICR Costs
to which will be added the prorated Fixed Fee. To provide a means oF verifying the billed Direct(RAW)
Labor costs for CONSULTANT employees,the AGENCY may conduct employee interviews. These
interviews may consist oF recording the names,titles,Direct(RAW)Labor rates,and present duties of those
employees performing work on the PROJECT at the time of the interview.
D. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be
made prompNy upon its verification by the AGE[�iCY after the completion of the work under this
AGREEMEIVT,contingent upon receipt of all PS&E,plans, maps,notes,reports,electronic data and other
related documents which are required to be furnished under this AGREEMENT. Acceptance oF such Final
Payment by the CONSULTANT shall constitute a release of all claims for payment, which the
COIVSULTANT may have a�ainst the AGENCY unless such claims are specifically reserved in writing and
transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not,
however,be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies
the AGE[�TCY may pursue with respect to such claims.
The payment of any billing will not constiwte agreement as to the appropriateness of any item and at the time
of final audit;all required adjustments will be made and reflected in a final payment. In the event that such
Final audit reveals an overpayment to the CONSULTANT,the CONSULTANT will refund such
overpayment to the AGENCY within thirty(30)days of notice oF the overpayment. Such refund shall not
constitute a waiver by the CONSULTANT for any claims relating to the validity of a Finding by the
AGENCY of overpayment. The CONSULTANT has twenry(20)days after receipt of the final POST
AUDIT to be�in the appeal process to the AGENCY for audit findings.
Agreement Number.
Loca!Agency A&E Professional Services Cast Plus Fixed Fee Consultant Agreement Page 5 0/14
Revised 10/30/2014
E. Inspection of Cost Records:The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY,STATE and the United States,for a period of six(6)years after receipt
of final payment,the cost records and accounts pertaining to this AGREEMEN'I'and all items related to or
bearing upon these records with the following exception:if any litigation,claim or audit arisin�out of,in
connection with,or related to this contract is initiated before the expiration of the six(6)year period,the cost
records and accounts shall be retained untii such litigation,claim,or audit involvin�the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit,if any will be performed by the
State Auditor,WSDOT's Interna) Audit Office and/or at the request of the AGENCY'S Project Manager.
VI. Sub-Contracting
IThe AGENCY permits subcontracts foc those items of SERVICES as shown in Exhibit"A"attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create,between the AGENCY and
sub-consultant,any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit"E",attached
hereto and by this reference made a part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-consultant
cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor,indirect cost rate,direct non-salary costs and fixed fee costs for the sub-consultant shall
be negotiated and substantiated in accordance with Section VI"Payment Provisions"herein and shall be memorialized
in a final written acknowledgement between the parties..
All subcontracts shall contain all applicable provisioos of this AGREEMENT,and the CONSULTANT shall require
each sub-consultant or subcon[ractor,of any tier,to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment,the CONSULTANT shall comply with all applicable sec[ions of the STATE's
Prompt Payment laws as set for[h in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT,sub-recipient,or sub-consultant shal! not discriminate on the basis of race,color,national origin,
or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49
CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the CONSULTANT to carry out
these requirements is a material breach of this AGREEMENT,which may result in the termination of this
AGREEMENT or such other remedy as the recipient deems appropriate.
VII. Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person,other than a bona fide
employee working solely For the CONSULTANT, to solicit or secure this contract,and that it has not paid or agreed ro
pay any company or person,other than a bona fide employee working solely for the COIVS[JLTANT,any fee,
commission,percentage,brokerage fee,gift,or any other consideration,contingent upon or resulting from the award
or making of this contract. For breach or violation of this warrant,the AGENCY shall have the right to annul this
AGREEMENT without liability or, in its discretion,ro deduct from the AGREEMENT price or consideration or
otherwise recover the full amount of such fee,commission,percentage,brokerage fee,gift,or contingent fee.
Any and all employees of the COIVSULTANT or other persons while engaged in the performance of any work or
services required of the COIVSLJLTANT under this AGREEMENT',shall be considered employees of the
CONSULTANT only and not of the AGENCY,and any and all claims that may arise under any Workmen's
Agreement IVumber:
Local Agency A&E Professional Services Cost Pfus Fixed Fee Consu/tant Agreement Page 6 of 14
Revised 10/3W2014
Compensation Act on behalF oF said employees or other persons while so engaged,and any and all claims made by a
third party as a consequence of any act or omission on the part of the CONSULTANT'S employees or other persons
while so enga�ed on any oFthe work or services provided to be rendered herein,shall be the sole obligation and
responsibility of the COIVSULTANT.
The CONSULTANT shall not engage,on a full-or part-time basis,or other basis,durinL the period of this
AGREEMENT,any professional or technical personnel who are,or have been,at any time during the period of this
AGREEMENT,in the employ of the United States Department of Transpartation,or the AGENCY,except regularly
retired employees, without written consent of the public employer of such person if he/she will be workin�on this
AGREEMENT for the CONSULTANT.
VIII. Nondiscrimination
Durin�the performance of this AGREEMENT,the CONSULTANT,for itself,its assignees,sub-consultants,
subcontractors and successors in interest,agrees to comply with the following laws and regulations:
• Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987
(42 U.S.C. Chapter 21 Subchapter V Section (Public Law 100-259)
2000d through 2000d-4a) . Americans with Disabilities Act of 1990
• Federal-aid Highway Act of 1973 (42 U.S.C.Chapter 126 Section 12101 et.seq.)
(23 U.S.C.Chapter 3 Section 324) • 23 CFR Part 200
• Rehabilitation Act oF 1473 • 49 CFR Part 21
(29 U.S.C.Chapter 16 Subchapter V Section 794) . 49 CFR Part 26
• Age Discrimination Act of 1975 • RCW 49.60.180
(42 U.S.C.Chapter 76 Section 6101 et seq.)
In relation to Title VI of the Civil Rights Act of 1964,the COIVSULTANT is bound by the provisions of Exhibit"F'
attached hereto and by this reference made part oF this AGREEMENT,and shall inelude the attached Exhibit"F"in
every sub-contract, including procurement of materials and leases of equipment,unless exempt by the Regulations or
directives issued pursuant therero.
IX. Termination of Agreement
The ri�ht is reserved by the AGENCY to terminate this AGREEMENT at any time with our without cause upon ten
(10)days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY other than for default on the part of the
CONSULTAN'I',a final payment shall be made to the CONSULTANT For actual hours charged and any appropriate
Fixed fee percentage at the time of termination oF this AGREEMEIYT,plus any direct non-salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten(10)days following receipt by the CONSULTANT
of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination
exceeds the total amount that would be due when computed as set forth in paragraph two(2)of this section,then no
final payment shall be due and the COf�TSULTAN"I'shall immediately reimburse the AGENCY for any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY For default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default,the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the COIVSULTANT in performing SERVICES to
the date oti termination, the amount oF SERVICES originally required which was satisFactorily completed to
Agreement IYumber:
Loca/Agency A�E Professlona/ServJces Cast Plus Fixed Fee Consu/tant Agreement Page 7 of 14
Revised 10/3Q/2014
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date of termination, whether that SERVICE is in a form or a rype which is usable to the AGENCY at the time of
termination,the cost to the AGENCY of employin�another firm to complete the SERVICES required and the time
which may be required to do so,and other facrors which affect the value ro the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount,which would have been made using the formula set forth in paragraph two(2)of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT'S failure to
perform is without the CONSULTANT'S or its employee's default or negligence,the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event,the CONSULTANT would be reimbursed for
actual costs and appropriate fixed fee percentage in accordance with the termination for other than default clauses
listed previously.
The COI�iSULTANT shall,within 15 days notify the AGEIVCY in writing, in the event of the death of any member,
partner,or officer of the CONSLTLTANT or the death or change of any of the CONSULTANT's supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY,in writing,in the event of the sale or transfer of SO�Io or more of
the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
COIVSOULTANT shall continue to be obiigated to complete the SERVICES under the terms oF this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as
set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any
remedies of any type it may have against the CONS[JLTANT for any breach of this AGREEMENT by the
CONSULTANT,or for failure of the CONSULTANT to perform SERVICES required of it by the AGEIVCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the complete work of this AGREEMENT as necessary
to correct errors appearin�therein, wi[hout additional compensation thereof. Should the AGEIVCY Fnd it desirable
for its own purposes to have previously satisfactorily completed SERVICES or parts thereof chanLed or revised, the
COI�iSULTANT shall make such revisions as directed by the AGENCY. This work sha11 be considered as Extra Work
and will be paid For as herein provided under Section XIII"Extra Work".
XI. Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writin�within 10
days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be fina)and binding on
the parties of this AGREEMENT;provided however,that if an action is brought challenging the Director of Public
Works or AGENCY Engineer's decision,that decision shall be subject to judicial review. If the pazties to this
AGREEMENT mutually agree,disputes concerning alleged design errors will be conducted under the procedures
found in Exhibit"J". In the event that either party deem it necessary to institute legal action or proceeding to enforce
any right or obligation under this AGREEMENT,this action shall be initiated in the Superior Court of the State oF
Washington,situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall
' be resolved by application of Washingron law and that the parties have the right of appeal from such decisions of the
Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the
personal jurisdiction of the Superior Court of the State of Washingron,situated in the county in which the AGENCY is
located.
Agreement Number:
Loca/Agency A6E Professlona!Serv/ces Cast Plus Fixed Fee Consultant Agreement Page 8 of 14
Revised f 0/3Q/2014
XII. Legal Relations
The CONSULTANT,any sub-consultants,and the AGEIVCY shall comply with all Federal,State,and local laws,
rules,codes,regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEME:VT shall be interpreted and construed in accordance with the laws of the State of
Washi ngton.
The CONSULTANT shall defend,indemnify and hoid the State of Washington(STATE),and the AGENCY and their
officers and employees harmless from all claims,demands,or suits at law or equity arising in whole or in part from the
negligence of,or the breach of any obligation under this AGREEMENT by,the CONSULTANT or the
CONSULTANT's agents,employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons for
whom the CONSULTANT may be legally liable;provided that nothing herein shall require a CONSULTANT to defend
or indemnify the STATE and the AGEiVCY and their ofFcers and employees against and hold harmless the STATE and
the AGENCY and their officers and employees from claims,demands or suits based solely upon the negligence of,or
breach of any obligation under this AGREEMENT by the STATE and the AGENCY,their agents,officers,employees,
sub-consultants,subcontractors or vendors, of any tier,or any other persons for whom the STATE and/or the AGENCY
may be legally liable;and provided further that if the claims or suits are caused by or result from the concurrent
negligence of(a)the CONSULTANT or the CONSULTANT's agents,employees,sub-consultants,subcontractors or
vendors,of any tier,or any other persons for whom the CONSULTANT is legally liable,and(b)the STATE and/or
AGENCY, their agents,officers,employees,sub-consultants,subcontractors and or vendors,of any tier,or any other
persons for whom the STATE and or AGENCY may be legally liable,the defense and indemnity obligation shall be
valid and enforceable only to the extent of the CO�ISULTANT's negligence or the negligence of the CONSULTANT's
agents,employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom the
COI�ISULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT
and any sub-consultant,subcontractor and vendor,oFany tier.
The CONSULTANT shall also deFend,indemnify,and hold the STATE and the AGENCY and their oFFcers and
employees harmless form all claims,demands,or suits at law or equity arising in whole or in part from the alleged patent
or copyright infringement or other allegedly improper appropriation or use oF trade secrets,patents,proprietary
inFormation, know-how,copyright ri�hts or inventions by the CONSULTANT or the CONS[JI.TANT's agents,
emp(oyees,sub-consultants,subcontracrors or vendors,of any tier,or any other persons from whom the CONSULTANT
may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with
the AGREEMENT of inethods, processes,designs,information or other items furnished or communicated to STATE
and/or the AGENCY,their agents,officers and employees pursuant to the AGREEMENT; provided that this indemniry
shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade
secrets.patents,proprietary information,know-how,copyright rights or inve�tions resulting from STATE and/or
AGENCY's,their agents',officers' and employees' failure to comply with specific written instructions regarding use
provided to STATE and/or AGENCY,their agents,officers and employees by the CONSULTANT,its agents,
employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom the CONSULTANT
may be legally liable.
The CONSULTANT'S relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal,the AGENCY may,in its sole
discretion,by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act,Chapter 42.52 RCW;or any
similar statute involving the CONSULTANT in the procurement of,or performance under,this AGREEMENT.
The CONSULTANT specifically assumes potential liabiliry for actions brought by the CONSUC.TANT's own
employees or its agents agains[the STATE and/or AGEIVCY and,solely for the purpose of this indemniftcation and
defense,the CONSULTANT specifically waives any immunity under the state industrial insurance law,Title 51 RCW.
This waiver has been mutually negotiated between the Parties.
Agreement Number:
Local Agency A&E Pro/esslonal Services Cost Plus Flxed Fee Consultant Agreement Page 9 0l 14
Revlsed 10/30/2014
Unless otherwise speciFied in the AGREEMENT,the AGENCY shali be responsible for administration of construction
contracts, if any,on the project. Subject to the processing of a new sole source,or an acceptable supplemental
AGREEMENT,the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration.
By providing such assistance, the CONSULTANT shall assume no responsibility for:proper construction techniques,
job site safety,or any construction contractor's failure to perform its work in accordance with the contract documents.
The CONSULTANT shall obtain and keep in force doring the terms of the AGREEMEIVT,or as otherwise required, the
following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title
48 RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the STATE.
B. Commercial general liability written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits oF one
million dollars($1,000,000)per occurrence and two million dollars($2,000,000)in the aggregate for each poficy
period.
C. Business auto liability insurance written under ISO Form CG 00 Ol 10 01 or equivatent providinQ coverage for any
"Auto"(Symbol 1)used in an amount not less than one million dollar($1,000,000)combined single limit for each
occurrence.
Exceptin�the Worker's Compensation Insurance and any Professional Liability Insurance,the STATE and AGEIVCY,
their officers,employees,and agents will be named on aU policies of COIYSULTANT and any sub-consultant and/or
subcontractor as an additional insured(the"AIs"),with no restrictions or limitations concerning products and completed
operations coverage. This coverage shall be primary covera�e and non-contributory and any coverage maintained by the
AIs shall be excess over,and shall not contribute with,the additional insured coverage required hereunder. The
COI�ISULTANT's and the sub-consultant's and/or subcontractor's insurer shall waive any and all rights of subrogation
' against the AIs. The CONSULTANT shall furnish the AGENCY with verification oF insurance and endorsements
required by this AGREEMEI�IT. The AGENCY reserves the right to require complete,certified copies of all required
insurance policies at any time.
, All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The
CONSULTANT shall submit a verification of insurance as outlined above within fourteen(14)days of the execution of
this AGREEMENT ro:
IYame: Keith Woolley
Agency: City of Renton
Address: 1055 South Grady Way
City: Renton State: WA Zip: 98057
Email: kwoolley@rentonwa.�ov
Phone: (425)430-7318
Facsimile: (425)430-7376
No cancellation of the foregoing policies shall be effective without thirty(30)days prior notice to the AGENCY.
The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to section IX
"Termination of Agreement"of this AGREEMENT,shall be limited to the accumulative amount of the authorized
AGREEMENT amount or one million dollars($1,000,000),whichever is greater,unless the limit of liability is increased
by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional liability to third parties be
limited in any way.
Agreement fYumber:
Loca/Agency A&E Professlonal Ssrvices Cost Plua F1xed Fee Consu/tant Agreement Page 10 of 14
Revised f0/3Q/2014
The parties enter into this AGREEMENT for the sole benefit of the parties,and to the exciusion of any third party,and
no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under Section V"Payment Provisions"until the COIVSULTANT has fully
complied with this section. This remedy is not exclusive;and the AGENCY may take such other action as is available to
it under other provisions of this AGREEMENT,or otherwise in law.
Xill. Extra Work
A. The AGENCY may at any time, by written order,make changes within the general scope of the AGREEMENT in
the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost oF,or the time required for,performance of
any part of the SERVICES under this AGREEMEN"f,whether or not changed by the order,or otherwise affects any
other terms and conditions of the AGREEMENT,the AGENCY shall make an equitable adjustment in the(1)
maximum amount payable; (2)delivery or completion schedule,or both;and(3)other affected terms and shal!
modify the AGREEMENT accordingly.
C. The CONSULTANT must submit any"request for equitable adjustment",hereafter referred to as"CLAIM",under
this clause within thirty(3�)days from the date of receipt of the written order. However,if the AGENCY decides
that the facts justify it,the AGENCY may receive and act upon a CLAIM submitted before final payment of the
AGREEMENT.
D. Failure to agree ro any adjustment shall be a dispute under the section XII"Disputes"clause. However,nothing in
this clause shall excuse the CONSULTANT From proceeding with the AGREEMENT as changed.
E. I�lotwithstanding the terms and conditions of paragraphs(A)and(8) above,the maximum amount payable for this
AGREEMENT,shall not be increased or considered to be increased except by specific written supplement to this
AGREEMENT.
XIV. Endorsement of Plans
If applicable,the CONSULTANT shall place their endorsement on all plans,estimates,or any other engineering data
furnished by them.
XV. Federal and State Review
The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES
in progress.
XVI. Certification of the Consultant and the Agency
Attached hereto as Exhibit"G-I (a and b)"are the Certifications of the COI�iSULTANT and the AGENCY,Exhibit
"G-2"Certification Regarding Debarment,Suspension and Other Responsibility Matters—Primary Covered
Transactions,Exhibit"G-3"CertiFication Regarding the Restrictions and the Use of Federal Funds for Lobbying and
Exhibit"G-4"Certificate of Current Cost or Pricin�Data. Exhibit"G-3"is required only in AGREEMENTS over one
hundred thousand dollars($I00,000)and Exhibit"G-4"is required only in AGREEMENTS over Five hundred
thousand dollars($500,000). These Exhibits must be executed by the CONSULTANT,and submitted with the master
AGREEMENT,and returned to the AGENCY at the address listed in section III"General Requirements"prior to its
performance of any SERVICES under this AGREEMENT.
Agreement Number�
Local Agency A&E Protessiona!Services Cost P/us Fixed Fee Consultant Agreement Page 11 of 14
Revised 10/30/2014
.
XVII. Complete Agreement
This document and referenced attachments contain all covenants,stipulations,and provisions agreed upon by the
parties. No agent,or representative of either party has authority to make,and t he parties shall not be bound by or be
liable for,any statement,representation,promise or agreement not set forth herein. 1Vo chunges,amendments,or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to
this AGREEMENT.
XViil. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts,each of which shall be deemed to be an
original having identical legal effect. The CONSULTAN'I'dces hereby ratify and adopt all statements,
representations, warranties,covenants,and AGREEMENTS contained in the proposai,and the supporting material
submitted by the CONSULTANT,and does hereby accept the AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession or
knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from
disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local,state or federal
statues("State's Confidential Information"). The"State's Confidential Information" indudes,but is not limited to,
names,addresses,Social Security numbers,e-mail addresses,telephone numbers, financial profiles,credit card
information,driver's license numbers,medical data,law enforcement records(or any other information identifiable to
an individual),STATE and AGENCY source code or object code,STATE and AGENCY security data,non-public
Specifications,STATE and AGENCY non-publicly available data,proprietary software,State security data,or
information which may jeopardize any part of the project that relates to any oF these types of information. The
CONSULTANT agrees to hold the State's Confidential InFormation in strictest confdence and not to make use of the
State's Confidential information for any purpose other than the performance of this AGREEMENT,to release it only
to authorized employees,sub-consultants or subcontractors requiring such information for the purposes of carrying out
this AGREEMENT,and not to release,divulge,publish,transfer, sell,disclose,or otherwise make it known to any
other party without the AGENCY's express written consent or as provided by law. The CONSULTANT aDrees to
release such information or material only to employees,suh-consultants or subcontractors who have signed a
nondisclosure AGREEMENT,the terms of which have been previously approved by the AGENCY. The
CONSULTANT agrees to implement physical,electronic,and managerial saFeguards to prevent unauthorized access
to the State's Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall,at the AGENCY's
option:(i)certify to the AGENCY that the COf�1SULTANT has destroyed all of the State's Confidential [nformation;
or(ii)return all of the State's Confidential Information to the AGENCY;or(iii)take whatever other steps the
� AGENCY requires of the CONSULTANT to protect the State's Confidential Information.
As required under Executive Order 00-03,the CONSULTANT shall maintain a lo�documenting the following: the
State's Confidential Information received in the performance of this AGREEMEIVT;the purpose(s)for which the
State's Confidential Information was received; who received, maintained and used the State's Confidentiaf
Information;and the final disposition of the State's Confidential InFormation. The COIVSULTANT's records shall be
subject to inspection,review,or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor,audit,or investigate the use of the State's ConFidential Information
collected,used or acquired by the CONSULTANT through this AGREEMENT. The monitoring,auditin=,or
investigating may include,but is not limited to,salting databases.
Agreement Number.
Locs/Agency Ad�E Pro/essiona!Serv/ces Cost P/us Fixed Fee Consultant Agrcement Page 12 of 14
Revised 10/3Q/?014
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State's Confidential Information, monetary damages,or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which is
proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and aFterwards. All materials containing
such proprietary and/or confidential information shalt be clearly identified and marked as"Confidential"and shall be
returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT;or(b)as soon as such
confidential or proprietary materia! is developed. "Proprietary and/or confidential information"is not meant to include
any information which,at the time of its disclosure:(i}is already known to the other party;(ii)is rightfully disclosed
to one of the parties by a third party that is not acting as an agent or representative for the other party;(iii)is
independently developed by or for the other party;(iv)is publicly known; or(v) is generally utilized by unaffiliated
third parties engaged in the same business or businesses as the CON3ULTANT.
The parties also acknowledge that the AGENCY is subject to Washin�ton State and federal public disclosure laws. As
such,the AGENCY shall maintain the confidentiality of all such information marked proprietary and/or confidential or
otherwise exempt,unless such disclosure is required under applicable state or federal law. If a public disctosure
request is made to view materials identiFed as"Proprietary and/or confidential information"or otherwise exempt
information, the AGENCY will notify the CONSULTANT of the request and of the date that such records will be
released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction
enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure,the AGENCY
will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regardin�disclosure that
may include a sub-consultant's proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state that
unless the sub-consultant obtains a courter order from a court of competent jurisdiction enjoining that disclosure the
AGEI�ICY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain a court
order or other judicial relief enjoining the AGENCY by the release date,thc CONSULTANT shall waive and release
and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,liabilities,or costs
associated with the AGENCY's said disclosure oFsub-consultants' information.
XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of�ot less than six(6)years
From the date oF final payment to the CONSULTANT,the CONSULTANT shall keep,retain and maintain all
"documents"pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents"
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place of
business during normal working hours. If any litigation,claim or audit is commenced,the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. "Documents"shall be retained until all
litigation,claims or audit�ndings have been resolved even though such litigation,claim or audil continues past the six
(6)year retention period.
For purposes of this AGREEMENT,"documents" means every writing or record of every type and description,
including electronically stored information("ESI"),that is in the possession,control,or custody of the
CONSULTANT, including, withouc limitatinn,any and all correspondences,contracts,AGREEMENTs,appraisals,
plans,desi�ns,data,surveys, maps,spreadsheets, memoranda,stenographic or handwritten notes,reports,records,
telegrams, schedules,diaries, notebooks, logbooks,invoices,accounting records, work sheets,eharts, notes,drafts,
scribblings,recordings, visual displays,photographs, minutes of ineetings,tabulations,computations,summaries,
inventories,and writings regarding conferences,conversations or telephone conversations,and any and all other taped,
recorded,written,printed or typed matters of any kind or description;every copy of any of the Foreeoin=, whether or
not such copy is a copy identical to an original,or whether or not such copy contains any commentary or notation
whatsoever that does not appear on the original.
Agreement humber.
Loca/Agency AdrE Professiona!Services Cast Plus Fixed Fee Consultant Agreement Page 13 of 14
Rev/sed f0/30/2014
For purposes of this AGREEMENT,"ESI"means any and ali computer data or electronic recorded media of any kind,
including"Native Files,"that are stored in any medium from which it can be retrieved and examined,either directly or
after translation into a reasonably useable form. ESI may include information and/or documentation stored in various
software programs such as: Emait,Outlook,Word,Excel,Access,Publisher,PowerPoint,Adobe Acrobat,SQL
databases,or any other software or electronic communication pro�rams or databases that the CONSULTANT may use
in the performance of its operations. ESI may be located on network servers,backup tapes,smart phones,thumb
drives,CDs, DVDs, floppy disks,work computers,cell phones,laptops or any other electronic device that
CONSULTAI�IT uses in the performance of its Work or SERVICES hereunder, includin�any personal devices used
by the CONSULTANT or any sub-consultant at home.
"Native files"are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created,viewed,and/or modified.
The CONSULTANT shall include this section XX"Records Maintenance"in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms,unless expressly aareed to otherwise in writing
by the AGENCY prior to the execution of each subcontract.
In witness whereof,the parties hereto have executed this AGREEMENT as of the day and year shown in the
"Execution Date"box on page one(1)of this AGREEMENT.
CITY OF RENTON
Signature Date
PERT�,INC.
, .�C• .�et'�� ,�1� ��/!S
ignature Peter De Boldt,Vice President Date �
Any modifica�ion, chnnge, or refor�nntion of this AGREEMENT shal!require approval as ro form b���he O�ce of Nre
A«or�re•General.
)
Agreement Number:
Local Agency A&E Prolessional Services Cost Plus Fixed Fee Consultant Agreement Page 14 of 14
Revlsed 10/3Q/2014
,
Exhibit A
Scope of Work
City of Renton
NE Sunset Bivd (N. Park Drive to Monroe Ave NE)
Preliminary Design and Design Report Phase
During the term of this Contract Perteet (nc. (CONSULTANT) will perform professional services for
the City of Renton (CITY), as detailed below:
INTRODUCTION
The project will evaluate opportunities to construct improvemenu to NE Sunset Blvd between N Park
Drive and Monroe Ave NE. The purpose is to provide better non-motorized facilities, upgrade
pavement condidons, improve traKc operations, reduce collisions, and improve corridor aesthetics
along NE Sunset Blvd to support the Sunset Area Planned Action.
GENERAL SCOPE OF SERVIGES
This agreement includes design report and preliminary design services for the NE Sunset Blvd corridor
between N Park Drive and Monroe Ave NE. At the option of the CITY, the CONSULTANT may be
asked to provide final design, environmental support, right-of-way acquisition support, and/or
construction management services.
Federal funds will be used in the planning, design, and/or construction of the project. Accordingly, the
CONSULTANT wil) use procedures outlined in the WSDOT Local Agency Guideli�es (LAG manual)
during development of the project.
The work includes the following tasks:
Task I - Project Management
Task 2 -Agency/Large Property Owner Coordination and Planning
Task 3 - Public Involvement Program
Task 4- Pavement Alternative Analysis
Task 5 - Surveying and Basemapping
Task 6 -Traffic Analysis
Task 7— Preliminary Engineering (30%)
Task 8— Franchise Utilities Review and Coordination
Task 9—WSDOT Channelization Plans for Approval
Task I 0—Draft Stormwater Reporc
Task I I —Geotechnical Report
Task 12- Design Report
Task I 3—Management Reserve
WSDOT Form 140-089 EF Exhibit A Page 1 0/19
Revised f0/3Q/2014
The CONSULTANT reserves the right to shift funds within the Contract between Tasks, and between
i members of the CONSULTANT team during the prosecution of the work.
OPTIONAL SERVICES
Optional services that may be performed include:
• Preparation of construction Contract Documenu
• Assistance with preparation of environmental documentation & permits
• Assistance with right-of-way acquisition
• Assistance with preparation of grant funding packages
• Services during construction
Provision of optional services will require a supplement to this agreement.
TIME FOR COMPLETION
The CONSULTANT will complete all work under this contract within seven (7) months (210 calendar
days) of notice to proceed.
Task I - Proiect ManaEement
I.I Provide continuous project management administration (billing invoices, monthly progress
reports, consultant coordination) throughout the project's duration (assume 7 months).
1.2 Monitor project budget and schedule. Schedule will be developed using MS Project 2013.
Schedule will be updated on a monthly basis.
1.3 Prepare a work plan at the start of project for the project including communication plan,
deliverables, quality control plan and procedures for change management.
1.4 Attend coordination/discussion meetings every-other week with key City staff. Attendance will
consist of up to two CONSULTANT task leads, CONSULTANT project manager, CITY project
manager, and other CITY staff as determined by the CITY's project manager to review project
status and coordinate activities for current work tasks. Meetings will be held at the
CONSULTANT offices. Prepare and distribute meeting minutes.
1.5 Quality Assurance/Quality Control program. The CONSULTANT will conduct an internal
quality assurance program prior to major submittals. Major submittals are defined as the project
basemapping, draft and final Technical Memorandums, draft and final Design Report, as well as
the draft and final 30� Preliminary Engineering documents. This task will supplement the
continuous quality assurance program by conducting a detailed review of each major submittal
for compliance with projett criteria and consistency with the project goals.
WSDOT Form 140-089 EF Exhibit A Page 2 of 19
Revised 1 G�'3Q/2014
�
Deliverables:
• Invoice and progress reports submitted monthly in hard copy via US Mail. — Seven prepared
invoices will be submitted
• MS Project Gantt Schedule submitted monthly in hard copy with project invoices via US Mail. —
Seven schedule updates will be submitted.
• Project work plan, and change management procedures submitted via e-mail in PDF format —
One project work plan will be submitted
• Meeting Minutes documenting the coordination/discussion meetings, submitted via e-mail in MS
Word format within 3 working days of the meeting.
• Markups of major submittal quality control reviews in hard copy format with each major
submittal. One quality control review document will be submitted for each of the following:
- Project Basemap •
- Pavement Design Memorandum
- 30% Preliminary Engineering Submittal (Plans and Opinion of Cost Estimate)
- Utility Conflict Analysis Memorandum
- Draft Stormwater Report
Task 2 - A¢encv/Lar¢e Pro�ertv Owner Goordination and Planning
The CONSULTANT will coordinate the project development with other agencies and adjoining large
properry owners. Known key entities include the City of Renton, Colpitts Development Co, WSDOT
Local Programs (LP), King County Library, and the Renton Housing Authoriq. USFW, NOAA, USACE,
and DOE will also have interest in the project, and we encourage their involvement early in the project.
2.) CONSULTANT will organize and attend up to six (b) coordination meetings with the
agency/large property owner sukeholders. These meetings will to the maximum extent
possible be joint meetings to share project status, issues, and areas of concern. Keeping these
entities informed typically benefits the project with shorter approval cycles from the agencies
and keeps the large property owners informed of project status.
Deliverables:
• Meeting Agenda for coordination meetings, submitted via e-mail in MS Word format at least 2-
days before each meeting.—Up to six coordination meeting agendas will be prepared.
• Meeting Minutes from coordination meetings, submitted via e-mail in MS Word format within 3
working days of the meeting.—Up to six coordination meeting minutes will be prepared.
Task 3 - Public Involvement Pragram
The CONSULTANT will develop a program to inform and solicit input from the community about the
proposed improvements to NE Sunset Blvd by providing public information. Tasks to achieve this goal
include:
3.1 Open House
WSDOT Form 140-089 EF Exhibit A Page 3 of 19
Revised i0/30/2014
r
The CONSULTANT will prepare prescribed materials, as detailed in this Scope of Services, for one (I)
Open House during this phase of the project.
The first Open House will occur about 5-months after Notice to Proceed. It.will inform the public of
the project's general goals, anticipated schedule, and to p�ovide the opportunity to provide direct
feedback to the CONSULTANT team and CITY staff.
The CONSULTANT team will prepare mailers for the Open House that will be mailed by the CITY.
The CONSULTANT will provide three staff members for the Open House, and prepare comments
forms and sign-in sheets. The CONSULTANT wifl also draft text and design for newspaper display ads
or arcicles, which the CITY will place. CITY staff will produce and distribute the open house
announcement mailers and arrange for the meeting space. CITY suff and CONSULTANT team
members will attend the Open House to help answer questions and observe first- hand the responses
from the public.
Deliverables:
• Draft Open House mailer announcement. Mailer will be an 8.5" x I I", tri-fold, submitted in MS
Word and in PDF format. One(I) draft mailer will be provided for CITY comment.
• Final Open House mailer announcement. Mailer will be an 8.5" x I I", tri-fold, submitted in MS
Word and in PDF format. CITY will print and distribute mailers.
• Drah comment form, One (I) drak version submitted via e-mail in MS Word format, for CITY
review and comment.
• Final comment form, submitted via e-mail in MS Word format,for use at the Open House.
• Summary of Open House commenu, submitted via e-mail in MS Excel format.
• One set of I I" x 17" draft Open House display boards. Up to ten (10) draft display boards will
be prepared for the Open House and submitted to the CITY for review and comment.
• Final Open House display boards, full size at 24" by 36", foam-core mounted (up to ten (10) for
the Open House) and elecuonic copies in PDF format of display boards suirable for web
posting.
• Consultant will provide up to three (3) suff members, including the Project Manager, to attend
the Open House,for a total of four(4) hours per staff member.
3.2 Property Owner Meetings
The CONSULTANT and the CITY meet with individual property owners as requested by the CITY.
These meetings will be scheduled by the CITY and held to update the property owners of the CITY's
project. Property owners will include the Colpitu Development Company, Renton Housing i4uthority,
and other property owners in the corridor as designated by the CITY. (t is assumed that up to ten (I 0)
one-hour meetings will be held involving up to two (2) team members from the CONSULTANT team at
each of the meetings. i
Deliverables:
• Provide up to two staff members for each Property Owner Meeting. Up to ten (10) —Property I
Owner meetings to be held with attendance by up to two (2) CONSULTANT team members at '
each meeting. �
WSDOT Form 140.089 EF Exh161t A Page 4 of 19
Revlsed 1 LV3Q/2014
w
• Meeting Minutes from property owner meetings, submitted via e-mail in MS Word format.
Meeting minutes will be provided documenting each of the ten Property Owner meetings.
3.3 Council Briefing
CITY staff will condua a study session meeting with the Ciq Council to keep the Council informed of
project progress and to solicit decisions. The meeting will follow the Open House to inform the
Council of information collected from the communiry. The CONSULTANT will provide Dispfay Boards
developed at the project Open House, and a brief summary of presentation purpose for inclusion in
Council pre-meeting packets.
Deliverables:
• Open House Display Boards prepared under Task 3.2 to CITY staff to be used a5 discussion
materials at the Council briefing.
• Provide a 250 word, brief summary of presentation purpose for inclusion in Council pre-
meeting packets, submitted in MS Word format via e-mail one week before each presentation.
3.4 Project Web Site
The Consultant will support a project web site maintained by the CITY to provide current project
information and opportuniq for project feedback. This allows active community participation
throughout the project. The CITY will host the project website and post materials to the website. The
CONSULTANT will provide up to three (3) project updates for posting by the CITY in conjunction
with project meetings and presentations.
Deliverables:
• Three (3) project updates consisting of ineeting materials, presentations, comment summaries,
and other materials prepared under other tasks in PDF format for posting by the CITY on the
project website.
3.5 Fact Sheeu
The CONSULTANT will prepare one (I) Project Fact Sheet that the CITY will print and mail or include
in the monthly City Newsletter.The CONSULTANT will prepare one (I) draft and one (I) final version
of the project fact sheet and submit to the CITY. For the Open House, the CONSULTANT will
prepare draft and final versions of one (I) fact sheet that provides updated project information.
Deliverables:
• Draft project fact sheet for CITY review and comment. Fact sheec will be an 8.5" x I I", tri-fold,
submitted in MS Word and PDF format.
• Final project fact sheet. Fact sheet will be an 8.5" x I I", tri-fold, submitted in MS Word and
PDF format. CITY will print and distribute fatt sheet.
• Draft project fact sheet for CITY review and comment for use at the Open House. Fact sheet
will be an 8.5" x I I" submitted in MS Word and PDF format.
• Final project Fact Sheet for use at the Open House. Fact Sheet will be an 8.5" x I I" submitted
in MS Word and PDF format.
WSDOT Form 140-089 EF Exhibit A Page 5 0/19
Revlsed 10/3Q/2014
Task 4- Pavement Alternative Analrsis
Pavemenu in the corridor are generally in good condition. The CONSULTANT will confirm that a
grind and overlay is sufficient for another 20-years of life from the existing pavement structure.
4.1 Data Collection
The CONSULTANT will gather the following data for pavement analysis:
• The CONSULTANT will collect available existing record drawings for the project corridor from
the City. It is assumed that the pavement sections from these record drawings will be an
accurate representation of when pavemenu within the project limits were constructed.
• The CONSULTANT will collect availab{e existing traffic (ADT) data from the City of Renton
and King County Metro Transit (ADT, Truck Counts, and Bus Counu — if available). The City
has some truck counts that they will provide the CONSULTANT. Estimated traffic growth
factor will be based on collected existing ADT data.
• The CONSULTANT will coordinate and provide additional truck and bus counts. Truck count
data collected by CONSULTANT will be provided to Renton's traffic operations staff to be
archived into their records system.
o Truck counts will be 16-hour truck counts and assumed required at the following focation
on NE Sunset Blvd:
- between Harrington Ave NE and NE IO�h Street
Assumptions:
• The CITY will provide access to available pavement history and analysis, available traffic and
geotechnical data.
Deliverables:
� I 6-hour truck count will be provided on NE Sunset Blvd at one location:
o between Harrington Ave NE and NE IO�h Street
• Pavement history based on the record drawings provided by the CITY will be included in the
Pavemenc Design Memorandum
• Heavy vehicle data will be included in the Pavement Design Memorandum.
4.2 Pavement Evaluation Walk-Through
The CONSULTANT will:
• Conduct a site visit to walk each segment of the roadway corridor and identify rough areas of
failing pavemenu, plan coring needs and locations, and FWD testing. CITY staff will be invited
to join the CONSULTANT team during the site visit.
WSDOT Form 140-089 EF Exhibit A Page 6 0/19
Rev�sed 1Q/3N2014
�
• The types of pavement failures will be identified on GIS maps prepared by the CONSULTANT
using approximate stationing for the corridor established by the CONSULTANT so that the
mapping will correspond closely to the design plans.
• The CONSULTANT will assess the pavement condition and prepare a preliminary estimate of
che amount of pavement base to be replaced based upon visua) observation. The visual
observation will identify specific areas where pavement base area is suspected to require
replacement. This will be confirmed with Falling Weight Deflector information which will
identify whether there are specific poor subgrade condition problems or pavement integrity
issues to be addressed in the design of the project.
Assumptions:
• Pavement repair areas delineated during field visiu will be approximate. Areas delineated will be
used by the CONSULTANT to prepare planning-level cost estimates.
• Memo will be a one (I) page write-up and field maps.
• Field maps will not be to scale but will be legible/reproducible as I I"x 17" maps.
Deliverables:
• (nformation collected in this task will be included in the Pavement Design Memorandum (Task
4.4).
4.3 Pavement Design
CONSULTANT will perForm pavement design calculations and develop alternatives and
recommendations for the pavement structure. The Pavement Design and analysis will follow the 1993
AASHTO Guide for the Design of Pavement Structures. The design parameters for pavement design
will match the default parameters given in the City of Seattle's Right Of Way Improvement Manual
unless field and laboratory investigations warrant otherwise (the City of Seattle has conducted the most
extensive evaluation of urban pavemencs in the Puget Sound region as a basis for establishing default
parameters). Any deviations from standard design inpuu need to be documented and justified.
Equivalent Single Axle Load (ESAL) calculations will be performed with available traffic vehicle
classification counts and future volume forecasu.
Pavement Design recommendations will consist of a full depth HMA section for areas where repair may
be necessary, or widening may occur.
• Proposing Load Equivalency Factors for CITY Review.
• Calculating ESAL.
� Recommending HMA pavement design depths. (Include recommended HMA class and asphalt
grade)
Deliverables:
• Deliverable for this task will be Task 4.4.
4.4 Pavement Design Memorandum
WSDOT Form 140-OB9 EF Exhibit A Page 7 0l 19
Revised 10/3N2014
r
CONSUI.TANT will prepare a Pavement Design Memorandum for the project. The memorandum will
include a full discussion of the evaluation, testing and pavement design for NE Sunset Blvd within the
project limics. The memorandum will include an Executive Summary describing Project Scope, summary
of Design Procedures, and a recommended Pavement Design & Material. The memorandum will include
the following sections and supporting documentation:
4.4.f Executive Summary
• Description of project Scope
• Summary of design procedures used
• Recommended pavement design and materials
4.4.2 Sup�orting Documentotion
• History of exisdng pavements.
• Narrative of pavement evaluation wa{k-through.
• Description of pavement testing including description of equipment used, testing
methodology and procedures, a table summarizing the data obtained for each tra�c lane
and description of analysis methods and software used.
• Boring/coring logs for each of the explorations.
� Rough identification of pavement base failure areas on GIS maps.
� Resilient modulus values of the individual pavement layers and subgrade.
• Estimated structural remaining life of existing pavement based on forecast traffic.
• Estimated equivalent single axle load (ESAL) over the pavement design life based upon
available traffic count data.
• Pavement section parameters, based on FWD results, needed for the overlay and '
reconstruction section designs.
• Calculation of new pavement base repair ti�icknesses for the project.
• Estimated design life for proposed alternative.
The CONSULTANT will prepare one (I) draft of the Pavement Design Memorandum, and after
review and comment by the CITY, the CONSULTANT will prepare one (I) final Pavement Design
Memorandum.
Deliverables:
• One (I) draft Pavement Design Memorandum for CITY review and comment submitted via e-
mail in MS Word and PDF format.
• One (I)final Pavement Design Memorandum submitted via e-mail in PDF format.
WSDOT Form 140-089 EF Exhibit A Page 8 0/19
Revised 1 Q/3M7014
Task 5 - SurvevinQ and Basema�uing
The CONSULTANT will provide contro) surveys; ground based topographic and planimetric mapping
completion surveys. This information wil) be supplemented by digital orthophotography provided by the
CITY to show visibly the improvements ouuide of the field survey mapping limits. The CITY will
provide the digital orthophotography in Mr. Sid or raster geo-data base format. Surveying will be
su�cient to complete the preliminary and final design.
The CONSULTANT will procure utility locate services for sub-surface utility paint marking prior to field
survey. Utilities will be located in horizontal plane only; the utility location service will not investigate
the depth of existing utilities.
Prior to field surveys being conducted, the CITY will acquire right of entries from property owners
along the corridor. Field surveys will be prepared to provide I"=20', I-foot contour inCerval design
mapping from 200 feet in either direction of the NE Park Drive/NE Sunset Blvd intersection along NE
Sunset Blvd to 200 feet east of the NE Sunset Blvd/Monroe Ave NE intersection. Mapping limits will
extend 75-feet either side of the NE Sunset Blvd roadway centerline. The CITY will acquire right of
entries from property owners Side streeu intersecting the NE Sunset Blvd will be field surveyed for a
distance of 150-feet beyond the curb return for the side street intersection with NE Sunset Blvd.
5.I Control Surveys
The CONSULTANT will perform control surveys for the project, including datum control surveys,
ground control for topographic completion surveys, and control surveys for road right-of-way. Parcel
boundary calculations will not be conducted at this level of project design. Any property corners
discovered during the field survey will be surveyed and included in the project basemaps.
Datum control surveys will be to provide the project in Washington State Plane Coordinate System
(WSPCS), North Zone (NAD 83/91) horizontal datum; and North American Ver[ica) Datum (NAVD
88). The CONSULTANT will identify or establish approximately ten (10} horizontal control points and
ten (I 0)vertical benchmarks for the project.
5.2 Topographic Mapping Surveys
The CONSULTANT wifl provide ground-based topographic surveys to generate basemaps at a I"=20'
scale and to prepare DTM generated I-foot contours. The cross streets will be profiled I 50-feet each
side of NE Sunset Blvd. Field survey will pick up curbs, edges of pavements, drainage structures, fences,
mailboxes, retaining structures, culverts, guard rails, utility surface features, field markings of existing
sub-surface utilities, traffic and business signs, striping, trees (including type and size for trees over 6-
inches in diameter at design breast height(DBH)), and limits of landscape areas.
The CONSULTANT will survey driveway centerlines and edges to the end of the driveway (entire
length of driveway to be surveyed). CITY will obtain Right of Entry for survey on priva�e property.
CONSULTANT will use appropriate signage, high-visibility clothing and tra�c control devices while
performing field survey work.
WSDOT Forrtt 140-089 EF Exhibit A Page 9 of 19
Revised 1Q/3Q/2014
. _— r
The CONSULTANT wiil deliver all topographic survey mapping in digiul AutoCAD (2012 version)
format, with standard APWA layering, symbology and attribute conventions. All mapping will be two-
dimensional with individual line segmenu connecting poinu. Final digital files are to be contiguous at a
I-to-I scale in model space. Point data blocks will include number identifier; elevation and description
fields will also be included. Mapping is to be planimetric with digital terrain modeling. The mapping will
comply with the National Map Accuracy Standards for I" = 20' scale mapping, (-foot contour interval. ,
5.3 Existing Right-of-Way Limiu 'I
The CONSULTANT wi{I determine the existing right-of-way limits for Sunset Blvd NE within the
project limits described at the beginning of this section to incorporate into the existing basemapping,
using title reports acquired by the CITY. The CONSULTANT will use this information to prepare
existing right-of-way plans for the project.
5.4 Basemapping
The CONSULTANT will compile the topographic survey into a project base map based on APWA
standard layers, line types and symbols, developed Erom APWA sundards, using AutoCAD �010. The
CONSULTANT will compile and map existing features and underground utilities. The CONSULTANT
will integrate the CITY-supplied digital orthophotography as a background. The or[hophoto background
will extend 400 feet on either side of NE Sunset Blvd.
Defiverables:
� One (I) continuous basemap file using AutoCAD 2012 with field survey data, existing right-of-
way limits for NE Sunset Blvd, orthophotography background, DTM surface, and support files
suiuble for external referencing into design files.
Task 6 - Traffic Analvsis
Within the project limiu, the CONSULTANT will determine the future roadway configuration and
channelization. This will be done by evaluating existing and 2040 peak-hour traffic volumes using
Synchro Version 8.0, along with an evaluation of collision history in the corridor. This will include:
• The CONSULTANT will perform the Synchro analysis for the AM and PM peak periods for
existing peak hour periods, and for the PM 2040 peak hour period. The CONSULTANT will
perform the following to complete this analysis:
o Create the AM and PM Synchro model and incorporate current channelization, current
signal timing and new turning movement count data.
o Build the base alternative model in Synchro showing existing roadway configuration
based on existing channelization.
o Model the traffic operations of the following alternatives for AM and PM peak periods
for existing peak hour periods,and for the PM 2040 peak hour period:
■ Retaining existing channelizadon and intersection configurations for the future
■ Closing both Harrington Ave NE and Kirkland Ave NE intersections in the
futu re.
■ Closing just Harrington Ave NE interseaion in the future.
■ Closing just Kirkland Ave NE intersection in the future.
WSDOT Form 140-089 EF Exhibit A Page 10 0/19
Revfsed 10/3N2014
• The CONSULTANT wi11 summarize the results of the analysis in a Traffic Analysis Technical
Memorandum. This memorandum will include the following:
o Comparison of the performance metrics of the existing conditions to the proposecf
alternatives.
o Proposed channelization for the corridor based on existing and future (2040) traffic
condition analysis
o Recommended turn pocket lengths based on existing and future (2040) traffic condition
analysis
o Collision history in the corrido� and suggested modifications to address areas of
concern
o Existing and future (2040) condition traffic analysis in the NE Sunset Blvd corridor
between NE Park Drive and the Monroe Ave N intersection.
The CONSULTANT will base the channelization design of the NE Sunset Blvd improvements on the
traffic and collision history ana[ysis conducted in this task.
Deliverables:
• Draft Traffic Analysis Technical Memorandum (in Word and PDF format)
• Final Traffic Analysis Technical Memorandum, included as an appendix in the Design Report (See
Task 12)
Task 7 - Preliminarv Engineering�30°��
The CONSULTANT will prepare and submit to the CITY Preliminary (30%) Design plans for a
preferred design alternative for the project, based on the conceptual channelization plans documented in
the Tra�c Analysis Memorandum and approved by the CIIY. It is assumed that the preliminary plans
will fit on nine (9) "base sheets", utilizing I I" by 17" sheets at I" = 40' sca�e.
At this time a total of up to fifty (50) plan sheets (based on nine (9) base sheeu) are assumed as
necessary for the preliminary plans. These preliminary plans wifl be used as a basis for development of
detailed plans in the PS&E phase of the project, and to develop a budget level opinion of cost for the
project. Specific preliminary plans are anticipated to consist of:
7.1 Typical Roadway Sections (2 sheets, to scale with vertical scale exaggerated as
needed/applicable)
7.2 Paving and Grading Plans (9 sheeu)
The CONSULTANT will prepare and submit to the CITY Preliminary (30%) Paving and Grading Plans
for the project. These plans will illustrate the project footprint and will include horizontal and vertical
alignment information, paving limits, limits of cudfill required and earth retaining systems. The
CONSULTANT wifl make recommendations for Preliminary (30%) right-of-way needs from these plans,
with final determination to be made by the CITY. Existing utility features will be shown in halftone
(screened).
7.3 Preliminary Wall Plans (5 sheets)
WSDOT Form f 40-089 EF Exhibit A Page 11 of 19
Revised 10/3Q/2014
These plans will identify anticipated wall locations in plan view, and provide a preliminary wall elevation.
Wall elevations will be at I"=40' scale for horizontal, and I" = 5' scale for vertical when printed on I I"
x 17" sheets. . Existing utility features will be shown in halftone (screened) for the plan view.
7.4 Preliminary Drainage Plans (9 sheets)
The CONSULTANT will develop and submit to the CITY Preliminary (30�0) Drainage Plans for the
project. These plans will demonstrate the project footprint and will include proposed drainage
conveyance system and water quality facilities. Existing utility features will be shown in halftone
(screened).
7.5 Channelization Plans (9 sheets)
The CONSULTANT will develop and submit to the CITY Preliminary (30%) Channelization Plans for
the project, including intersection channelization (these will be based on the format required by
WSDOT for Channelization for Approval Plans}.
7.6 Traffic Signa) Plans (5 sheeu)
The CONSULTANT will develop and submit to the CITY Preliminary (30%) Signal Plans for the project,
including identification of pole and head locations. CONSULTANT assumes that new signals or
modified signals will be included for the intersections of NE Sunset Blvd and:
• NE Park Drive �
• Edmonds Ave NE
• Harrington Ave NE
• N E I O�h St ',
• N E I 2�h St �
7.7 Planting Plans (9 plan sheeu, I schedule assumed) . �
The CONSULTANT will prepare and submit to the CITY Preliminary (30%) Planting Plans and a typical I�
Plant Schedule for proposed landscape improvements. Irrigation will not be included in the project.
Drought tolerant planting materials will be utilized, with che anticipation that a water truck, or other '
hand method, will be used through the planc establishment period. The Preliminary (30%) Planting Plans
will not include notes and details. The Plant Schedule will be limited to a general plant palette only with
options shown for street tree selection. Planting Plans will indicate tree locations and mass planting
areas only. Urban design is not included at this time. One (I) quality control review will be provided by
a senior licensed staff member. The CONSULTANT will attend up to three (3) meetings with the
design team and/or CITY staff to review and coordinate proposed (andscape improvements.
7.8 Construction Phasing Plans (3 sheeu assumed)
The CONSULTANT will identify project segments that may be constructed as individual project phases I
and prepare costs for each segment based on the Preliminary (30%) Opinion of Cost. The �i
WSDOT Form 140-089 EF Exhibit A Page 12 of 19
Revfsed 10/3a/2014
CONSULTANT will illustrate conceptual project Construction Phasing Opportunities and submit to the
CITY on I I"x 17" plan sheets at I"=I 00' scale.
7.9 Preliminary (30%) Opinion of Cost
The CONSULTANT will prepare and submit to the CITY a Preliminary(30%) Opinion of Cost based on
the Preliminary (30%) Plans, and will include allowances for acquisition of right-of-way. The opinion of
cost will be based on unit prices, and incorporate about a 35% contingency to account for the level of
completeness of plan preparation, and to reflect past experience on similar projects within the region.
The CONSULTANT will prepare and submit to the CITY a draft set of the Preliminary (3Q9'o) Plans,
Preliminary (30%) Opinion of Cost, and construction phasing opportunities for review and comment by
CITY staff. CITY staff will consolidate all commenu into one package for response by the
CONSULTANT. CONSULTANT will prepare a proposed response to each comment received, and
then conduct one (I) meeting with CITY staff to reconcile any outstanding comments. After reconciling
comments at this meeting, the CONSULTANT will prepare and submit a final set of Preliminary (30%)
Plans and Opinion of Cost.
Deliverables:
• Five (5) copies of the draft Preliminary (30%a) Plans (half size, I"=40' scale}, Preliminary (30%)
Opinion of Cost, and construction staging opportunities submitted in hard copy form and
delivered by US Mail.
• Five (5) copies of the final Preliminary (30%) Plans (half size, I"=40' scale), Preliminary (30%)
Opinion of Cost, and construction staging opportunities submitted in hard copy form and
delivered by US Mail.
Task 8—Franchise Utiliri Review and Coordination
8.1 Dau Collection
The CONSULTANT will request plans for above- and belowground facilities from public and private
utilities serving the project area. Franchise utilities to be contacted are: CenturyLink, Comcast, and
Puget Sound Energy (both natural gas and electricity). The CONSULTANT will contact "One Call" to
field locate existing underground utilities prior to pavement corings and will survey above ground and
painted utility locations for inclusion onto the base maps.
Deliverables:
• Utility Coordination Log (Excel-based spreadsheet) submitted via e-mail in Excel format.
8.2 Preliminary Utility Conflict Analysis
Based on the Preliminary Engineering (30%) design, the CONSULTANT will prepare and submit to the
CIIY a one (I) to two (2) page Utility Conflict Analysis Memorandum to document potential utility
conflicu and the potential locations for francfiise utilities to relocate. A plan identifying locations for
WSDOT Form 140-089 EF Exhibit A Page 13 of 19
Revised 10/3N2014
potholing by the utilities of potential conflict Iocations will be developed and shared with the respective
franchise utilities as part of Task 8.3.
Deliverables:
• One (I) draft Utility Conflict Analysis Memorandum for CITY review and comment submitted
via e-mail in PDF format.
• One (I) final Utility Conflicc Analysis Memorandum submitted via e-mail in PDF format.
8.3 Franchise Utility Coordination Meetings
The CONSULTANT will attend CITY-facilitated project utility coordination meetings at the CITY (up to
four (4) are assumed for this phase of the project). Topics to be covered include anticipated project
impacu and schedule, future utility infrastructure, pocential conflicu and their resolution, timeframes
required for any anticipated utility relocations.
Deliverables:
• Meeting Agenda for coordination meetings, submitted via e-mail in MS Word format at least 2-
days before each meeting. Up to four (4) coordination meetings will be attended by two (2)
CONSULTANT staff members per coordinadon meeting.
• Meeting Minutes from coordination meetings, submitted via e-mail in PDF format within 3
working days of the meeting. Up to four (4) utility coordination meeting minutes will be
prepared.
Task 9—WSDOT Channeli�ation Plans far Aaaroval
9.1 WSDOT Channeliution Plans for Approval
The CONSULTANT will prepare and submit �o WSDOT, WSDOT Channelization Plans for Approval
for proposed improvements on NE Sunset Blvd within the project limits. Up to three (3) submittals of
channelization plans are included.
9.2 WSDOT Design Deviation Requesu
The CONSULTANT will prepare and submit to WSDOT up to four (4) WSDOT Design Deviation
Requests associated with WSDOT Channelization Plans for Approval. Up to two (2) submittals of each
WSDOT Design Deviation Request is included. WSDOT Design Deviations Requesu will follow the
WSDOT LAG Manual format.
Assumptions:
CONSULTANT assumes that the WSDOT Channelization Plans for Approval will consist of up to four
(4) sheets for improveme�ts on NE Sunset Blvd within the project limiu. The four (4) sheets will be at
I"=50' scale.
If additional channelization plan submittals or Design Deviations beyond the number included above are
required, they will be performed under a supplement to this agreement.
WSDOT Form 140-089 EF Exhlbit A Page 14 of 19
Revised 1�30/2014
Deliverables:
• WSDOT Channelization Plans for Approval at I" = 50' full size scale in AutoCAD format, fifteen
(I 5) hardcopies for each submittal.
• Draft and final versions of WSDOT Design Deviation Requests in MS Word and AutoCAD
format, five (5) hardcopies for each submittal.
Task I 0—Draft Stormwater Reaort
10.1 Prepare Draft Stormwater Technical Information Report
The CONSULTANT will prepare and submit to the CITY a draft Stormwater Technical Information
Report(TIR) for the project based on the 2009 King County Surface Water Design Manual, with Renton
Amendmenu. CONSULTANT anticipates that a final Stormwater TIR will be prepared as a part of a
later final design phase. The draft Stormwater TIR will be circulated to CITY staff for review and
comment. CITY staff wil) consolidate all comments into one package for response by the
CONSULTANT. The CONSULTANT will prepare a proposed response to each comment received,
and then conduct one meeting with CITY suff to reconcile any outstanding commenu. After
reconciling commenu at this meeting, the CONSULTANT will prepare and submit documentation in
Excel format of how comments received will be addressed when a final Stormwater TIR is prepared.
Deliverables:
• One (I) draft Stormwater TIR for CIIY review and comment submitted via e-mail in PDF
format, and five hard copies delivered via US Mail.
� One (I) set of responses to review commenu received on the draft Stormwater TIR submitted
via e-mail in Excel format,and five hard copies delivered via US Mail.
Task I I —Geotech�ical Renort
I I.I FWD Pavement Testing
HWA wiH perform Falling Weight Deflectometer (FWD) testing at intervals of 100- to 200-feet to
determine load-deflection response of the existing pavement. Testing sequence to consist of 3 drops at
each test location with loading of approximately 7,000-, 9,000-, and I I,000-pounds. Each through-lane
in each direction will be tested. Traffic control to consist of Arrow Board Mounted Attenuator Truck
following FWD test equipment. FWD work to be perFormed at night, between about IOPM and 6AM
or as may be approved by the City in a Traffic Co�trol Plan.
HWA will evaluate the FWD test resulu using Elmod pavement evaluation program using pavement
layer thicknesses from up to 10 cores taken by HWA. HWA will run back-calculation analyses and
determine the subgrade resilient modulus and/or modulus of subgrade reaction values using the actual
pavement thicknesses from the coring data.
WSDOT Fom►140-089 EF Exhibit A Page 15 of 19
Revised 10/3Q�2014
.
Assumptions:
• No Street Use Permits or Tra�c Control Plans will be required.
Deliverables:
• FWD results in Microsoft Excel spreadsheet form submitted via e-mail showing deflection
reading and subgrade resilient modulus. This information will be used for pavement design in
Task 4.
I 1.2 Geotechnical Report
HWA will prepare and submit to the CITY a geotechnical report to support design of the walls, signals
and illumination on the project. The field exploration program will consist of drilling borings, and
conducting field-testing to gather subsurface soil and groundwater information. This information will be
used to identify specific recommendations for the design of walls, signal foundations, and illumination
foundations.
Prior to beginning the field exploration program, HWA will prepare a Geotechnical Work Plan
Memorandum and submit to the CITY. The work plan will detail the proposed type and extent of field
geotechnical explorations, and logistics necessary to perform the work such as tra�c control plans. The
work plan will also be used for utility locating clearances and for permitting that may be necessary to
access the exploration locations. The CITY will acquire any required permiu.
HWA will perform up to twenq (20) borings to obrain geotechnical and hydrogeological data; they will
not be used to address environmental conditions. HWA will note visual or olfactory observations
regarding potential contamination that occur during the borings. Analysis, testing, storage, and handling
of potentially contaminated soil and groundwater (either sampled or spoils from drilling) are beyond this
scope of services. If contaminated soils andJor groundwater are encountered, HWA will properly
contain the material on-site for disposal as mutually agreed upon by HWA, CONSULTANT, and the
CITY prior to the borings. HWA assumes traffic control will consist only of signage and that no flaggers
will be required by the CITY.
HWA will install piezometers in two (2) of the bore holes. HWA will instal) data logging transducers in
the wells to measure water levels over the course of one (I) year. Water level information will be used
in developing recommendadons for dewatering. Well location will be selected, based on plans co be
provided, to provide means for measuring dewatering perFormance during construction.
Geotechnical laboratory tests will be performed on selected samples. Laboratory testing will include
natural water content determinations, grain size analyses, and Atterberg Limits to determine the index
propercies of the subsurface soils at the site.
The proposed boring plan will be based on the preliminary design locations of walls, signal foundations
and stormwater vaults. Up to twenty (20) borings will be drilled, each with a maximum depth of 20-feet.
� No pilot infiltration tests are assumed as part of this scope, but can be added later at the GTY's request
if stormwater infiitration systems are desired as the design evolves.
WSDOT Form 140-089 EF Exhibit A Page 16 of 19
Revised f0/3N2014
HWA will prepare and submit to the CITY draft and final versions of a Geotechnical Report that
includes final design recommendations for the walls, signals foundations, illumination foundations, and
stormwater vaults for the project. The report will include recommendations for how to perform
dewatering to install the stormwater system, signal foundations, and illumination foundations if high
groundwater is detected.
Deliverables:
• Five (5) copies of the Geotechnical Work Plan Memorandum in hard copy form, delivered by US
Mail.
• Five(5) copies of the draft Geotechnical Report in hard copy form,delivered by US Mail.
• Five (5) copies of the final Geotechnical Report in hard copy form, delivered by US Mail. Final
Geotechnical Report submitted via e-mail in PDF format.
Task I 2—Desi�n Reoort
12.1 Prepare Design Report
The CONSULTANT will prepare both a draft, and a final design report for the project. The draft design
report will be circulated to CITY staff for review and comment. CITY staff will consolidate all
comments into one package for response by the CONSULTANT. The CONSULTANT will prepare a
proposed response to each comment received, and then conduct one (I) meeting with CITY staff to
reconcile any outstandi�g comments. After reconciling comments at this meeting, the CONSULTANT
will prepare and submit a final Design Report.
In the Design Report, the CONSULTANT wil! document and summarize preliminary design information
for the proposed final design of the proposed improvement The Design Report will identify the
project's design criteria on elemenu such as lane widths, design and posted speeds, sidewalk
configuration, and stormwater criteria. Included as appendixes wil) be the Memorandums developed
under other task elements. The Design Report will also document the public involvement process.
The Design Report will include:
• Executive Summary succinaly describing proposed improvements
• Project Background
• Project Purpose and Objectives
• Design Criteria (Example elemenu include design year, posted and design speeds, design vehicle,
and geometric features)
• Alternatives Considered
• Tra�c Analysis prepared in Task 6
• Description of Proposed Improvemenu including:
o Proposed roadway section
o Pedestrian facilities
o Bicycle facilities
o Utility impacts
o Illumination
o Signals
o Landscaping
WSDOT Fom�140-089 EF Exhibit A Page 17 of f 9
Revised f 0/3CV20f 4
� Summary of Public Involvemenc activities
• Considerations for Final Design
It is anticipated that the CONSULTANT will use the Design Report recommendations as a guideline for
preparing final construction plans and specifications.
Deliverables:
• One (I) draft Design Report for CITY review and comment submitted via e�mail in PDF format,
and five hard copies delivered via US Mail.
• One (I) final Design Report submitted via e-mail in PDF format, and five hard copies delivered
via US Mail.
Task I 3 - Mana�ement Reserve
Additional services may be performed by the CONSULTANT at the request of the CITY, but only after
written authorization has been given by the CITY defining the Scope of Services to be performed.
ITEMS TO BE PREPARED AND/OR FURNISHED BY THE CONSULTANT:
I. See deliverables under each task.
ITEMS TO BE FURNISHED BY THE CITY:
I. Copies of all previous studies and environmental documentation of the projec�
2. Copies of plans, profiles, cross sections, field topographic survey notes or documents available to
the City tFiat will aid in the preparation of the plans and studies within the (imits of the project.
3. Additional traffic counu as needed.
4. Output from the City's Traffic Demand Model for the base and forecast 2040 years.
5. As-built information of existing plans
6. Digital orthophotography with datum statement and survey control points used.
7. 2040 PM Peak hour intersection traffic volumes for traffic analysis.
8. Property title reports to define existing Right-of-Way of NE Sunset Blvd within the project limits.
9. Meeting rooms for pubiic meetings.
10. Assistance in obtaining rights of entry needed for geotechnical studies, surveying, wetland
delineations, etc.
I 1. The CITY wi{I be responsible for the printing, postage, and mailing of information to the
' community.
12. The CITY will provide relevant local land use and zoning documents.
13. The CITY will provide relevant digital maps available through the City's GIS including but not
limited to: I) existing land use, 2) Comprehensive Land Use Map, 3) zoning map, 4) aerial
photography, 5) utilities, and 6) other maps as applicable.
WSDOT Form 140-089 EF Exhlbit A Page 18 of 19
Revised f0/3Q/2074
,
DESIGN CRITERIA:
The CITY will work with the CONSULTANT to develop the basic premises and criteria for the design.
Reports and plans, to the extent feasible, will be developed in accordance with the latest edition and
amendments of the following:
I. AASHTO 2010, "A Policy of Geometric Design of Highways and Streets."
2. WSDOT, "Standard Specifications for Road and Bridge Construaion."
3. WSDOT, "Design Manual."
4. WSDOT, "Materials Laboratory Outline."
5. WSDOT, "Gonstruction Manual."
6. WSDOT, "Local Agency Guidelines."
7. Highway Research Board's Manual entitled "Highway Capacity."
S. FHWA and WSDOT, "Manual on Uniform Tra�c Control Devices for Streets and Highways."
9. Standard drawings prepared by City of Renton and furnished to the Consultant will be used as a
guide in all cases where they fit design conditions and where no City of Renton standard
drawings are applicable; WSDOT Standard Plans will be used as a default.
10. AASHTO "Guide for the Developmenc of Bicycle Facilities."
I I. AASHTO I 993 "Guide for the Design of Pavement Structures"
12. I I. WSDOT Highway Runoff Manual
13. 12. WSDOT Hydraulics Manual
14. King County Surface Water Design Manual
I 5. 2012 Department of Ecology Stormwater Management Manual for Western Washingcon
16. City of Renton Municipal Code
WSDOT Form 140-089 EF Exhibit A Page 19 of 19
Revised 10/3Q/2014
Exhibit B
DBE Participation
None.
Agreement IVumber:
WSDOT Form 140-089 EF Exhf6it B Page 1 of t
Revised 10/30/2014
Exhibit C
Preparation and Delivery of E/ectronic Engineering and Other Data
In this Exhibit the agency,as applicable,is to provide a description of the format and standards the
consultant is to use in preparing electronic files for transmission to the agency. The format and standards
to be provided may include,but are not limited to,the fotlowing:
I. Surveying,Roadway Design &Plans Preparation Section
A. Survey Data
Datum control surveys will be to provide the project in Washington State Plane Coordinate System
(WSPCS), North Zone (NAD 83/9 I) horizontal datum; and North American Vertical Datum (NAVD
88).
B. Roadway Design Files
AutoCAD version 2012
C. Computer Aided Drafting Files
AutoCAD version 2012
D. Specify the Agency's Right to Review Product with the Consultant
The CITY has the right to review products provided by the CONSULTANT
E. Specify the Electronic Deliverables to be Provided to the Agency
Compiled basemap in AutoCAD 2012
F. Specify What Agency Furnished Services and Information is to be Provided
AutoCAD 2010 or 2012 design files and basemaps of other area projects.
Agreement[Y�mber:
WSDOT Form 140.089 EF Exhlbit C Page 1 of 2
Revised 10l3N2074
•
II. Any Other Electronic Files to be Provided
None.
III. Methods to Electronically Exchange Data
Either via e-mail, FTP site, or DVD.
A. Agency Software Suite
B. Electronic Messaging System
C. File Transfers Format
Agreement Number:
WSDOT Form J40-089 EF Exhlblt C Page 2 oI2
Aevlssd 10/3LV?014
Exhibit D
Prime Consultant Cost Compufations
Perteet, Inc. -Consultant Fee Determination
Project: NE Sunset Blvd Corridor Improvemenu - N Park Dr to Monroe Ave NE, Prel Design Phase
Client City of Renton
� Hourly Costs Plus Fixed Fee Estimate I
Classification Hours Rate Amount
Sr. Engineer/Mgr 366.00 55.29 $20,236
Engineer III 532.00 34.50 $f 8,354
Engneer III 228.00 35.00 $7,980
Engineer II 160.00 29.00 $4,640
Engineer II 326.05 3 I.25 $I 0,I 89
Principal 267.00 72.12 $I 9,256
Sr.Associate 50.00 50.50 $2,525
Sr.Associate 30.00 6 I.50 $I,845
Lead TechnicianlDesigner 494.00 32.50 $16,055
Professional Land Survey I 01.00 29.00 $2,929
Professional Land Survey 25.00 39.00 $975
Office Technician 400.00 3 I.50 $I 2,600
Field Technician III 420.00 27.60 $I 1,592
Field Technician III 420.00 32.15 $I 3,503
Survey Manager 68.00 43.27 $2,942
Accountant 7.00 30.00 $210
Clerical 60.00 I 6.00 $960
Mkt Proposal Mgr 28.00 39.00 $1,092
Total Direct Salary Costs 3,982.05 $147,883
Overhead @ 173.67% $256,829
Fixed Fee @ 30.009'0 $44,365
Total Labor Costs ;449,077
� Reimbursables I
Exnenses Amount
Utility Location Service $6,400.00
Total Expenses �6,400.00
In-House Costs �t Rate Amount
GPS System (2 Dual Freq. Recvrs) 3 $300.000 $900.00
Robodc Total Station I 8 $I 00.000 $I,800.00
Mileage-$.575 3,642 $0.575 $2,091.00
Total In-House Costs 54,791.00
� Subconsultants I
Subco�sultants Cost arku Amount
Hough Beck& Baird, Inc. $24,467.00 I.00 $24,467.00
HWA GeoSciences Inc $93,313.00 I.00 $93,313.00
Total Subconsultants ;I 17,780.00 $I 17,780.00
I CONTRACT TOTAL �578,048.00 �
Rates shown reflect the typical compensation rate of employees assigned to the billing cacegory listed. Each
category may have mulciple employees assigned co that billing category and each employee may have a different
hourly race of pay. Employee compensation is subject co adjuscment in June of each calendar year.
Agreement Number:
WSDOT Form 140-089 EF Exhlblt D Page t o/5
Revised 1Q/30/2014
��
Washington&tate
�� Department of Transportation Memorandum
luly?�, 20l4
TU: Erik lonson, WSD07 Cnntracts Administrator
FRO;vI: Martlia Roach, Agreement Contpliuncc Audit Manage �
�
SUBJEC"T: Perteet, Inc.'s Indirect Cost Rate for fiscal ycxr end December 31,2013,
We have completed our desk revicw of Perteet, Inc.'s [ndircct Cost Rate for the above
referenced fiscai year. We re��iewed the documeniation supporting the rate for
compliance with criteria containcd in the Federal Acquisition Re�ulatians (FAR),
Subpart 31. Our review included a site visit to the finn.
Based an our review we are issuing this memo estabiishing Perieet, Inc.'s Indireet Cost
Rate for fiscal year ending December 3 i,2013, at 173.67?'0 of direcl lubor(rate includes
0.15°lo Facilides Cost of Capifal). Pcrteet, lnc. provided a FEIWA Certificate of Final
[ndirxt Costs indicating alt costs inctuded in the indirect cvst rate schedule are in
complionce with Federal Acquisition Regulations(FAR}, Subpari 3I. j
Costs billed to �greements will still be subjcct to audit af actual costs,based on the tenns �
and conditions of the respecrive agreement. I
This was not a cognizant review. Any other entiry contracting with the firm is '
responsiblo for delermining the ecceptubility of the Indireet Cost Rate.
If you have any questions, feel free to call me at(360) 705-700G or via email at
ro�chma�u�asdot.�va.Lov.
Cc: Steve McKerney
File
Agreement Number:
WSDOT Form 140-OB9 EF Exhibit D Page 2 0/S
Revtsed 10/30/2014
____ ._ -.-.
Pcrtcet,Inc.
tudirect Cost�taie Scticdule
For t6e 1'cur Ended Dccernb¢r 3I,2413
Financiol
Statemcnt Accepted
bescriptFon Amount !'crtcet Adj. !i'SL?OT Atij. Rei. Amout�t 'l,
Uirect Gabar S"_.757.925 S?.757.425 160,d0°�:
[ndircct Costs:
Eringe Benctits
VpCatiOn,SiCi:,&HOliday S53a,77Q 553d,�0 19.39",'c
Payroti Taxes 560.i�6 SOOAIb I8.1 S".:
Ncstd�insura�ace 314,b53 �31t},653 14.899:
Profit Sl�aring{tblk) 175,933 l75,033 G.35°:
Profi�51�aring(ESOP) 35,000 33,000 l.?�'f�
Fiinge Henefit Adjustrnens . (557} O (S�} 0.00•,:
Taiai Frta�c IScaeRts S},655.84? {5i7) Sd S1.fi55,B35 b4.04•,:
Gcpcnl O�•cnc�ad
Annir•ersary tnd Retaics�ng Bnnus 5=9,56."s (S'9,SG3} p SO O.OpS6
b��lisect Labor 4t2,846 4l2,64G 33.lOS6
Alt Houn Offset !�37.369) (I11,569) -4,94Y,
Bid�Propasal Labor 66+1,835 (SAQ6) A 6G�S,�1"-9 34.09!:
Incaitive Baius ��4.952 4d,4E? I.b3S:
AutoEzpenSc li7,4&1 (Sl,5b5) B 66,�i14 2.414:
Hank d 5etviee Fee 1,338 ('fG0) C 598 0.0?Yr
Communications 79.43G 79,436 I.PB!e
Camputer t•xpcnses 3fl9,8'_3 ZU9,82�1 7.61!:
Confrrrnces d:Medir�s 23,555 {583j S t'_,4?_' 0.47'.�
Copicr Eapcnse 70,149 �Q,144 2.34!:
Dcprrciotion-eaai;6�sis 108,430 (SQ,000} D 58,43Q 2,!?S;
Dues 8:tVlemberships 23,St�-t ({,9�t9} (3,�i3) E,T 21,56? 0,7li'�:
Ensestainmettt 10,765 (!0,?65) F - 0.00%
Insurancc 91,908 41,948 3.33"h
Licroses�Fees ?.442 �.9�' O.I 1!i�
Mrals 13,8i}6 t 13,t06} {68} G,U 7?? 6.03!:
Miscdlastcou9 l,7fl0 (l,7Q07 H - O.ttt3!'v
Ouuide Services 22,13G 22.136 0.80!G
Payrat!�Scnefit Procasing 9,9b1 9,461 0.38!:
Postuge�i Dtiivery 5rnices 5.704 5,709 Q.Z}';
ProCcssiona!5rn�ices 9?.768 9?,766 3.36Y•
RecruitinB I,.ia9 (�73) v 71�3 0.03'S:
Rrnt 65$.6i? bi$,bt? ?.3.88°b
Re{�ain&,Liaintenancc 549 SOB 0.02X
Re�roduction 5,538 5,536 Q.2Q44
Seminars&Tra;n�ng Z7,94b t�=a) C� 37,5?6 I.00°�:
StaffFunct'torts 9,9b�i t�.�z1 t • OAO":
Subscriptiasis�Poh!!cations 6.526 G,536 d.?4•,:
Supt►6es 38,8t4 (194) ��` 39,620 i.a0!t
Travrl&Lodging ?J,34-1 (139) (I,�J6) 1,R 21,9b9 0 SO'S:
Adverticiag - - • 0.08°h
8ad Debt Exprnsc - - - O.Ob°:.
Contributions 3,SU7 (3,507) K - Q.00".:
Aereement l�iumber:
WSDO7 Form 140•089 EF Exhlblt D Page 3 of 5
Revtsed!tTl3tY20t4
Pcrtcet,inc.
Ind[rect Cost Rate SChedule
Fo�the�'enr Ended Dcecmber3l,2013
6'[nancial
Statement Accepted
DcscHptton Amouot perteet Adj. N'SDOT Adj. ReL Amount %
Gifis 1,3'_1 (1,32t) L - O.ppg.
Incerest 58,903 (SS,903) At • O.00:o
Sponsorsl�ips . 1,31 t (1,31 I) TT - p.paq:
Taxes•Businas&Propeny l9b,536 196,536 7.134:
Lcss:�ffsc�s Cor Dircn Cos�s (56,9.t1) (SG,9�ii) -±.06So
Total Gencral Overucnd 53.370,021 (S?05,39�) (53�1,692� 53,139.93? I I1.49':
Total(ndirect Cosls(Lcss FCC) 55,0?5.913 (S205,454) (434,691) J�1,785,767 173.53::
ladlrcct Cost Rale 182:!4% 174.79y: 173.539:
Faeiiitles Cos1 of C�pital(I�CC) S4,U3-i S4,03� 0.1575
S�,82a,�93 SS,7B4,8Q1
Indirect Cost Ra1c(Inclading FCC) 17�i.935L 173.67'/.
Prrfcrt,!na-Rcvit�red cnd Arccpred!tS 7/1InD1J
"lnJirect Cort Retc srlll subfect�o ff'SDOT.iulir"
Refcrences
Pertcet Adjuscmcnts:
A b[arkeiinL L•tpenscs not allawcd per 48 CFR 31.205-1.
B Persanal commute unallowahle per 48 CFR 31,2Ui�G(mx2): 1 I,Od3
Autn�Ilo�vance not alla��able pa 48 CfR J I?01-1,Auto Allowan�es,S 10.45Q
Parl:ing of personal v�hicla unalloaable per 46 CFR 31.305-fi,�30,072
C Bank Interest and Fecs far credit unallowablc pn 48 CFR 31?05-�0 and 31.205-!5.
D Dcpreciaian removed fn the amount of SSQ,OUO ptr 49 CFR 31.205-I 1 •UurinQ 2008 Perteet rccorded deprcciation
on the 1�buis of accounling,and took an nddi[ional 5250,09U in S 179 derreciatian. Durina 2009,Iltc linn switched
ta book basis of aaountin�wit1�a majority of Ihe ass¢ts depreciated on�he slraiQht line methoc!o��er a period of 5 ywrs.
In orda io nvoid ihe flrm receiving Jcprcci�tion on du i�eens�hat were accelersied during 300H.WSDOT is adjusting
the 5250,Ob0 over S years straight line method.('�009,2010,201 I,?d 12,.013)
E Lo6byinr costs unnllow�bte}xr 48 CFR 3 t.2a5•33.
F Entertoinmcnt cosls unallowable per4A CFR 3l.Z45•lJ.
G Local mea19 unallow�able per 48 CFtt 3{.205-46(ax?xi),31.205•?and 31.205�4.
H Cloims settlemrnts unellowable per FAR 31.205-47
1 StaR funetion upcnscc unallowed pa 48 Cfli 31�05-]3.
J Trsvel Eapense not allo�veJ under FAR 3l•'_'05.46
k Contributions and e��ene sponsorships unallo�vable per 48 CFR 31.265-A.
L GiRs unallowable prr 48 CFIi 31.�05-13(b).
!�1 Intercst unollaaable per 43 CFR 31.?OS•20.
N Spansorships for evcnts�vhosc purpose is no�tech�ic�l or�imulation oFproduction is unallowcd undtt 31?�5-1(�(3)
Agreement Number:
WSDOT Form 140-089 EF Exhibit D Page 4 015
Revlsed f0/3N2014
Pcricc�Int.
IRtIltfiCi C45�RiI�C SCI1C{�tS2C
For!!►c 1'ear Ended Detembes 31,2D13
EEaanclsl
Statement Accepted
Dcsc�iption Amount PerteelAdj. �vSDOTAdj. R��; Amount °!„
0 Fringc beneiiis associated with unvito�vabie advertising 1a6ot unallowabk per 4$CFR 31.?Q5-I �nd 3t.361-4.
11'SD01'Adjusiturots:
P Anniversary,�r4einin@,spa4 and promaional hcanus not�erform�nca based{539.553};
deemtd unallntivable per4A CFR 31.205•b(�.
Q htarkecing En�inecring Seminar(539D}w�aticwable par 48 CFR 31.:01-6 8:3t?Oi•I.
t�o crceipt prarided for a tunthean{530)is uciallou36ie per 4&CFR 3 t�0l-3 arsd 31�01-1.
R BfiP travel cxpcnsc(S'_76)does net tie to timeslieecs.Unallouablc expense prr�B CFR 31.20l-�1,
I.oJging reimbursement(5725)ova per diem is unaliowabic per 48 CFR 31.205-1b.
Mlileage reimbur5emrnt(S+�i$}nssatiated uitii CnrGc Fair is unailowablc per 48 CFR 3 t?QI-G,31?p5-t
ond AASMTO Cbp.$.2{e}.
Hose!reimbursemens(3!8?)assaciatcd�vitl�Cazerr Fair is uno!lou�able ptr 43 Cf'It 31.34!�b.31?45-5
and AASH'fU Chp.8.�a).
S Nctworking tunch(S:3?B}miatlawabie prr 48 CFR 31?01-2.31.201-i,and 3I.243-1.
Cartes Fair{�tSQj unallowabk perA8 CFR 31 s�i-b.3I.203-1 aad AA5EIT0 Chp.8 4(a}.
5cholorship&Awards Gala{T{OS}unallowable pa 4$CFR 31.2Qf-2 and 31?OS�t4.
T $ociaty of MarkninC Prolessional Servica dua(S355j unapo�v�blc ad��Mising expense per 48 CFFt 3l 2D5-I.
Civic and Communiry Oreanization dues(51,693}unalio.vabic per�t8 CFR 3I s6S-I([j(7}.
Una!lo�sable donation oa Instiiutc af'fians�or�acion Laeinccrs dues(S5)per48 CFR 3 i�i35•B.
U Me�i nssociu�cd witl�Cncrn Fair(S3?)unallou�abic�r�4&CFR 3!?0l-4,}l.:OS-1 and AASHTQ Cltp.$.2tsa.
No daoiled receipls(S36)fnr travcl mesis unallotivabic per AS CI�R 31?01-?,31?01-0,and 31.�05•+1G.
V Carter Fair ftCs(SS75j unal3owabte per 4$CFR 3 i:ZOi-6,31.?OS-1 urd AASHTO Chp.S.Z(a}
1V tialiday dccotations(515�}unal�otvarbie pet 48 CFR 31?0 i-2 and 31:�41-�.
Party suppliss{S34)unallox�abic per 48 CfR.3t?OS-!4.
Agreement l�umber:
WSDOT Fvrm 14Q-089 EF Exhl6it D Page 5 ot 5
Ravised i013tV'ZOi4
Exhibit D-2
Payment (Cost Plus a Fixed Fee)
The C�NSULTANT shall be paid by the AGENCY for completed work and services rendered under this
AGREEMENT as provided hereinafter. Such payment shall be full compensation for work performed or services
rendered and for all labor,materials,supplies,equipment,and incidentals necessary to complete the work specified
in Section II,"Scope of Work". The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31.
A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the
CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost,
overhead,direct non-salary costs,and fixed fee.
1. Direct Salary Costs:The Direct Salary Cost is the direct salary paid to principals,professional,
technicai,and clerical personnel for the time they are productively engaged in work necessary to
fulfill the terms of this AGREEMENT. The CONSi1LTANT shail maintain support data to
verify the direct salary costs bil(ed to the AGENCY.
2. Overhead Costs: Overhead Costs are those costs other than direct costs,which are included as
such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress
payment shall be made at the rate shown in the heading oFthis AGREEMENT under"Overhead
Progress Payment Rate." Total overhead payment shall be based on the method shown in the
heading of the AGREEMENT. The two options are explained as follows:
a. Fixed Rate:If this method is indicated in the heading of the AGREEMENT the
AGENCY agrees to reimburse the CONSULTANT for overhead at the percentage rate
shown.This rate shall not change during the life of the AGREEMENT.
b. Actual Cosr. If this method is indicated in the heading of the AGREEMENT the
AGENCY agrees to reimburse the CONSULTANT the actual overhead costs verified by ,
audit, up to the Maximum Total Amount Payable,authorized under this AGREEMENT,
when accumulated with all other Actual Costs.
A summary of the CONSULTANTS cost estimate and the overhead computation is
shown in Exhibit"E"attached hereto and by this reference made part of this
AGREEMENT. When an Actual Cost method is used,the CONSULTANT(prime and '
all sub-consultants)will submit to the AGENCY within six(6)months after the end of
each firm's fiscal year,an overhead schedule in the format required by the AGENCY
(cost category,dollar expenditures,etc.)for the purpose of adjusting the overhead rate for I
biUing purposes. It shall be used for the computation of progress payments during the ,
following year and for retroactively adjusting the previous year's overhead cost to reFlect �
the actual rate.
Failure to supply this information by either the prime CONSULTANT or any of their
sub-consultants shall cause the AGENCY to withhold payment of the billed overhead
costs until such time as the required information is received and an overhead rate for
billing purposes is approved.
The AGENCY,STATE and/or the Federal Government may perform an audit of the
COI�ISULTANT'S books and records at any time during regular business hours to
determine the actual overhead rate, if they so desire.
WSDOT Form 140-089 EF Exhibif Q2 Page 1 of 3
Revised 10/30P2014
3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. These charges may include,but are not limited to,the following items:travel,
printing,long distance telephone,suppties,computer charges and sub-consultant costs.
a. Air or train travel will be reimbursed only to economy class levels untess otherwise
approved by ihe AGEIVCY. The CONSULTANT shall comply with the rules and regulations
regarding travel costs(exciuding air,train,and rental car costs)in accordance with the
AGENCY'S Travel Rules and Procedures. However, air,train,and rental car costs shall be
reimbursed in accordance with 48 CFR Part 31.205-46"Travel Costs."
b. The billin�for Direct Non-Salary Costs shall include an itemized listing of the charges
directly identifiable with the PROJECT.
c. The CONSULTANT shall maintain the original supporting documents in their office.
Copies of the original supporting documents shall be supplied to the AGENCY upon request.
d. All above charges must be necessary for the services provided under this AGREEMENT.
4. Fixed Fee:The Fixed Fee, which represents the COIVSULTANT'S profit, is shown in the
heading of this AGREEMENT under Fixed Fee. This amount does not include any additional
Fixed Fee, which could be authorized form the Management Reserve Fund. This fee is based on
the Scope of Work defined in this AGREEMENT and the estimated person-hours required to
perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental
AGREEMENT for additional work,the supplemental AGREEMEIVT may include provisions
for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid
monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee
earned but not previously paid in the progress payments witl be covered in the final payment,
subject to the provisions of Section IX entided"Termination of Agreement."
5. Management Reserve Fund:The AGENCY may desire to establish a Management Reserve
Fund to provide the A�reement Administrator with the tlexibiliry to authorize additional funds
to the AGREEMENT for atlowable unforeseen costs,or reimbursing the CONSULTANT for
additional work beyond that already defined in this AGREEMENT. Such authorization(s)shall
be in writing and shall not exceed the lesser of$100,000 or 10%of the Total Amount
Authorized as shown in the heading of this AGREEMEIVT. The amount included for the
Mana�ement Reserve Fund is shown in the heading of this AGREEMENT. This fund may not
be replenished. Any changes requiring additional costs in excess of the Management Reserve
Fund shall be made in accordance with Section XIV, "Extra Work."
6. Maximum Total Amount Payable:The Maximum Total Amount Payable by the AGENCY to
the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the
heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total
Amount Authorized,and the Management Reserve Fund. The Maximum Total Amount
Payable does not include payment for Extra Work as stipulated in Section XIV, "Extra Work."
No minimum amount payable is guaranteed under this AGREEMENI'.
B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for
reimbursement oF Actual Costs plus the calculated overhead and fee on a monthly basis during the
progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied
by the monthly progress reports required under Section III,"General Requirements"of this
AGREEMENT. �I'he bitlings will be supported by an itemized listing for each item including Direct
Salary,Direct Non-Salary,and allowable Overhead Costs to which will be added the prorated Fixed
WSDOT Form 140-089 EF Exhibit D-2 Page 2 of 3
Revised f OV3Q/2014
Fee. To provide a means of verifying the billed salary costs for CONSULTAIVT employees,the
AGENCY may conduct employee interviews. These interviews may consist of recording the names,
titles,salary rates,and present duties of those employees performing work on the PROJECT at the time
of the interview.
C. Final Payment:Final Payment of any balance due the CONSULTANT of the gross amount earned will
be made promptly upon its verification by the AGENCY after the completion of the work under this
AGREEMENT,contingent upon receipt of all PS&E,plans,maps,notes,reports,electronic data and
other related documents which are required to be furnished under this AGREEMENT. Acceptance of
such Final Payment by the CONSULTANT shall constitute a release of all claims for payment,which
the CONSULTAIV'T may have against the AGENCY unless such cfaims are specifically reserved in
writing and transmitted to the AGEIVCY by the CO1�iSULTANT prior to its acceptance. Said Final
Payment shall not,however,be a bar to any claims that the AGEIVCY may have against the
CONSULTANT or to any remedies the AGEI�ICY may pursue with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at
the time of final audit,aU required adjustments will be made and reflected in a final payment. In the
event that such final audit reveals an overpayment to the CONSULTANT, the COIVSULTANT will
refund such overpayment to the AGENCY within thirty(3Q)days of notice of the overpayment. Such
refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a
finding by the AGENCY of overpayment. The CONSULTANT has twenty(20)days after receipt of
the final POST AUDIT to begin the appeal process to the AGENCY for audit Fndings.
D. Inspection of Cost Records:The CONSULTANT and their sub-consultants shall keep available for
inspection by representatives of the AGENCY,STATE and the United States, for a period of three(3)
years after receipt of final payment,the cost records and accounts pertaining to this AGREEMENT and
all items related to or bearing upon these records with the following exception: if any litigation,claim
or audit arising out of,in connection with,or related to this contract is initiated before the expiration of
the three(3)year period,the cost records and accounts shall be retained until such litigation,claim,or
audit involving the records is completed.
WSDOT Form 140-089 EF Exhibit D-2 Page 3 0/3
Revfsed 10/3Q/2014
Exhibif E
Sub-consultant Cost Computations
HWA GeoSciences,Inc. - -------------`—------ - - - -
Subconsultant Fee Determination-Summary Sheet
Projecc N.E.Sunset Blvd.Corridor Improvements-N.Park Dr.to Monroe Ave.N.E.
Clienc Ciq of Renton/PerteeG Inc.
DIRECT SALARY RATES
Classification Hou rs Rate Cost
PrincipallX 28 x $72.00 = $2,016
GeotechnicalEngineerVl 32 x $50.96 = $1,631
Geotechnical Engineer V 129 x $49.52 = $6,388
Geotechnical Engineer II 209 x $27.68 = $5,827
Geologist V 60 x $32.21 = $1,933
Geologist II 76 x $23.32 = $I,772
CAD 18 x $22.07 = $397
Administrative Support 3 x $20.82 = $62
� Direct Salary Costs = ;20,026
� DSC X Overhead(l75�) _ $35,046
DSC X Fee(309�) _ �6,008
Subtotal = ;61.080
�
� REIMBURSABLES
FWD 6cpenses $ 2,400
Mileage�IRS Rale $ 280
DriMing Subconaacbr $ 20,203
�Laborabry Tesing $ 6,600
�Groundwaier Transducers Renfal(12 rtanths) $ 2,000
'DrilNng Tralic Contol $ 750
TOTAL REIMBURSABLE COST= S 32,233
�
�
� CONTRACT TOTAL = ;93,3 i 4
t
Agreement Number;
WSDOT Form 140-089 EF Exhibit E Page 1 of 9
Revised 10/3LV2014
�
�/�}}��9tpA$�te Transport�don BuNdiny
�� Department of 7Yanspwrtation 910 Maple Park Avenue S.E. -
P.O.Boz�730Q
Lynn Peterson ��WA 98504-7300
Secretary of Tranaportadon 37rr.t-eoo-833-6388
www.wadotwa.pov
June 13,2014 ���c�"��
G v
JUN 17 2014
HWA GeoSciences, [nc. �WA �;eoSaences lnc:
21312—30'h Drive SE,Suite 110
Bothell,WA 98021
Subject: HWA GeoSciences,lnc. Indirect Cost Rate
Dcar:Mr.Arnie Sugar
We have ageed to a negodated [ndirect Cost Rt►te(iCR)of 175% for your fitm.Tt�is ICR shall
be govd until 180 days following your FYE14 closing date. This rate is approved for all
WSDOT agreements, including Local Agency contracts.
Costs billcd to agrcements will still be subjecl to audit of actual costs�baseci on the terms sind �
oonditions of the respective agreement.
This was not�e cognizunt review. Any other entity contracting with the firm is responsible for
detetmining the acceptability of the ICR.
If you have any questions, feel free to call me at (3b0) 705-7106 or vin email
, consultantrates cr.wsciot.wa.kov.
, '
vl `
E K.JONSON
Y
Manager,Cansultant Services Oflice
ERK
Agreement IVumber:
WSDOT Form 140-089 EF Exhibit E Page 2 0/9
Revised 1Q/3N2014
H1�A GcoSciences Inc.
Indirect Cost Rate Schedule
Fo�the Year Ended December 31,2013
Financiul
Statement Accepted
Descriptiun Amount H��'A Ad�. \VSDOT Adj. Re(. Amount y
Direct I.abor $827.392 SK27,392 100.()0".0
Indircct Costs:
�ringc Bencfits
�Jaca�ion Pay 5101.1�2 S101.102 12.22"/0
Sick Pay 522,305 522,345 2.70".�
Holiday Puy 560.926 $G0,926 7.36"�
1'ayroll Taxca 1�3.778 5143,77R 1735"r;,
Hcalth Insurrncc 163.853 IG3.KS3 19.R0'!b
l'l`orkcrs'Comp.[nsurrncc S,fi3R 5,63R 0.6A"i�
Prolit 5haring(4U!-k) 37,467 37,4fi7 4.53",�
5c�-crancc 0 0.11U",a
Othcr Enyiloycc Bcnctits 791
Fringc Bcncfit Adjustrncnt (20.3071 120.3�7) -'.45"/
Tulal Friogc Bcacfts 5535,861 (520.307) SO Si14,7(r4 G2?2%
Ccncrai Ovcnc�od
Indirect tahor 54R4,497 (S9,-0W) L S475,093 57.4?"�
Labar Variancc(UCOT► (9,1661 (9,IGG) -1.1 I'S;�
BiJ K Prupuial Labor 7G,6_'8 7G.G'•R 916'%
A<A•enising Labor 32.t;?R (32.62�) B 0 U.00'!0
Public Relations labor 37,�Gb (37,OGG) R 0 0.00",;,
Inccntivc Bunus 0 0 0.00"�
Group Plan AJmin,frrs 4,47J �,474 p.jqy,
Rent 2i 1.029 .�.31.U29 ?7.92"/0
Utilities IR.3R0 IK.3�U 2.21%
Dcprcciation&Amortizatian ?5,040 (3.550) J ?1,49(1 2.G0%
Rrpair�&hiainlcnancr tt,l7�i R,174 p.49';;,
Curnputcr Expcnsc� 3R.8�1-i 38.8�4 q.69'%„
Supplics 20,3G3 20.3(ri 2.46"/0
Rccovcry Crcdit,•Supplics (5,570) �$,570) .p.47^/0
Rcprcxluctiun C Printing 22.310 2�,31(1 2.70';0
Tra��cl 17,728 (17.72riJ 1 o O.W'%
Aulomnbilc 9,R75 (9.87>) 1 0 U.�p"/„
Rrcuvery C'rrdits-Vel�icle (7.232) 7,?32 I 0 O.UO'%
Telephunr 35,8R2 35,N82 4.34'%
Shipping S Delivery 2.21�3 2,ZOd 0.27%
Ducs&Subxriptiuns 25,093 25,093 3.03'%�
Prol'cssiuna!Fces ?9,498 29.49R 3.i7':,o
Legal-Liti�tion 34.OR3 (34.083) D (0) O.tl(W/o
Insurance R2.251 (5.12�} J 77.1Zi 9.32"/a
Training d Education 3.54R 2,54R p,3�^,;,
Aereement Number:
WSDOT Form 140�089 EF Exhibit E Page 3 of 9
Revised 10/3Q/2014
.
HWA GeoSciences Inc.
lndircct Cost Ratc Schedulc
For the Year Ended December 31,2013
Finuuci�l
Statrmrat Accepted
Dr�criptiuu Amourtt N��'A Adj. WSDOT Adj. [tr(, Amount y.
Tares Rc Licenscs 59,O1 l 5'l.Ul I 7.13°0
Adccrticing and Promotion I 2,4G2 (12.�362) Ci 0 �.00°�
Stalt'Mcctiny� �.�iK9 1.489 0.54"u
Pub(ic Rclanons Lxpcnx 6.272 (6.272► C 0 OAU"�
Dircct Scihng Ezpcnscs U �.Op°o
Intere�t 10,039 (10.029) E 0 O.QO"n
Bank Scr�icc Fres 7.369 15,017) K '_',i51 U.28"4 ,
C'ontribuuuns(to lobby�ng) 1.07� 11.0771 F 0 0.00"n I
Pro��ision for FIT (tt,7dt1► 8,74U A 0 0.00°.�
TotalGeneralO�erhead 51.3Q8.49G �$IG$,��lti) SO 51.t�t0.f-t8 137.8Q°o
TotallndirectCo�ts&O�erhe�d 41.Rdd35ft {S1BF.6i5) SO SL654,912 20o.U?".
Indircet Cost Rate(Lcss FCC} 2?2.91°0 :00.11°. 200.02'%.
Facilitics Cou of C�pital 1,477 0.34°�
S1.R�{�135N ($IKK,65�) SO f1,656.888
InAircct Cost Ratc(Includcs FCC) 20U.25"/.
fflf:t GeoScirnres/Ne.-h�Process
"/ndir¢cl C'usf Rrue�IiN subf rcr lu li SDOT Audil"
HWA Adjustmenls:
A Fcdcr�d mcuroc tuxcs un.�llo��ablc per 48 CFR 31 205-�11
A 1'ubl�c Ktlatiuns���'.��n�t and ad�rrusing labur�S�'��'_� t".un�lluttable per 48 C'PR 31.2U5-I
C Pub4c Rclations&Entcrtainmcnt unalto�vablc per 43 CFR 3 I.205•14.
D I.eb�l CosK in relation to liligatio�+�?�.ii�'_ '�)�unallo��able per 4F CFR 31.205-d7(n�5)
F Intcrest unullu�►rblc per 4S Cflt 31.?0�-?0
F Contnbuuuna liu nun-JeJucublr purtion�uf ACLC I]ues��I.�_� ��`�i�unalluw�6ln prr 48 CI�R 31 2U�-ril
G Prnmahonal Ad�cnising unatlo�vablc per 4R CFR 31 205-I and 3 I.205•;R
H Labor Vari;uicc Accuunt to show thc uncompcnsalcd o�crumc Irbor acl�u�tmcnt.
Labur Variancc accuunt i�an ofl�ct account to bal.mcc lo payroll
Uncumpensatrd u�cnimc D�rcc�Labor.��� Uncomprnsatrd o�rrtimr InJvect Latwr(»�������
Agreement IYumber:
WSDOT Form 140-089 EF ExhlbJt E Page 4 of 9
Revised 1Q/3Q/20f4
-- — ------- ------- ---- ----------------�------ --
Hough Beck&Baird, Inc.
Subconsultant Fee Determination -Summary Sheet
Projecc N.E.Sunset Bivd.Corridor Improvemenu-N. Park Dr.to Monroe Ave. N.E.
Client Ciry of Renton/Perteet,Inc.
� DIRECT SALARY RATES
iClassification Hours Rate Cost
�Principal 3{ x $66.45 = $2,060
�
�Project Manager/Landscape Architect 66 x $49.45 = $3,264
Design 24 x $29.00 = $696
CADD/Technical I 24 x $27.50 = $3,410
iAdministrative 8 x $21.00 = $I 68
' Direct Salary Costs = $9,598
� DSC X Overhead (I 20.24°�) _ $I I,540
� DSC X Fee(30%) _ $2,879
� Subtotal = $24,017
�
� REIMBURSABLES
�Miscellaneous $ 450
TOTAL REIMBURSABLE COST = ; 450
I
I
... . _. ...._ . .
� CONTRACT TOTAL = $24�467
, -• - --•-- . . _ . .--- .
i
Agreement Number:
WSDOT Form 140-089 EF Exhl6ft E Page 5 of 9
Revised tQi3Q/2014
�►
� Washington State T,-.=,�;���,;.r,s.,a��,,�
�// Departmen#of Transpottatio� a�u�V��z,.,.4�,�-�..z s�
.: 3�i
�li,r.���.Vr.;�:`.:.1 '��..
Lynn Petors�n 4,h, - -
�-'c�-�.i,+,
'_�]�:'r:�t'I'j i�f T(��:5'.G�"'J�l��� '"j� 1 ,"tJl:-:1..�o�'d
a�'n`•�x:.a.1_�t?� -
lU�y s,�oia
Houbh Beck& Baird, lnc.
215 �Vestlake A��enue North
Seattfe,�VA 98104
Subject: lndirect Cost Rates(ICR} FYE 2013
Dear hts. Juliet Vong:
Transmittecf herewith is the �1`SDOT Audit Qffice's memo of acceptance of ynur
firm's FYE 2013 ICR. This appruval is good until 180 days follu�vin� your finn's
FYL ?0l4 closing date and is �ood for All �VSDOT agreements includin� Local
.Agency con[r�cts. lf you h��e yuestions re�arding this flpproval, pleasc contact mc ut
360-705-?106.
Sinq:tel}�,
,�. , y4,�,�
Erik I�. Jonsc�n
�1anager,CansuttAnt Sen-ices Office
EKJ:kal
Agreement Number.
WSDOT Form 140-089 EF Exhlbit E Page 6 of 9
Revised 1 a3N2014
.
�
� Washington State
D�partment of Transportation Memorandum
lune 30,2014
T0: Enklonson, 1�VSDt�T Contracts Administrator
FROM: titartha Roach, Agreement Complian�e Audit Manag
SUBJECT: HouQh Becl. � Baird, Inc.'s lndirect Cost Race
for fiscal ycar end December 31,2013
We have compl�ted our review of Hough Beck & I3aird, (nc.'s Indirect Cost Raie for the
above referenced fiscul year. We did not complete a fi�ll review for t]�is firni based on
our risk assessment process. Our review did include a site visit to the finn to discuss
bonus.
Based on our review u�e are issuing this memo establishing�lough Beck !� $aird,Inc.'s
Indirect Cost Rate for fiscal year ending December 31,2013, at 120.24°io of direct labor.
Hough Beck�Saud, lnc. provided a FHWA Certifieate of Final Indire�t Costs
indicating all costs included in the indirect eost rate schedule are in compliance�vith
Federal Acquisition Regulations(FAR),Subpart 3I.
Costs biiled to agreements will still be subJect to audit of actual Costs,based on the tenns
and conditions of tlie respecti��e agreement.
This was not a cognizant revie�v. Any othcr entity concracting with thc 6rm is
respoasible for determining the acceptability of the Indirect Cost Rate.
Ifyou have any questians, feel free to call me at (360) 705-7006 or via email at
ro�chm ar��vsdot.�va,eo<<.
Cc: Steve McKerney
File
Agreement h'umber:
WSDOT Form 140-089 EF Exhibit E Page 7 of 9
Revfsed 1Q/3Qr2014
Hou�h Beck Bnlyd,loe.
lad(rect Cost Race Schcdule
For tl�c 1'ear E�dcd�eccm6er 31,Ii113
17nanNaF
$tatemcn� ��'SQOT ,�ecepled
Dcscrfplfon Amounl }iQD Adj. AJj. Ref. Amount y„
Uireei Labar Sid0,8G0 5_'G,43(1 L ��G7r4D 100,00".:
Ind(rcc(Costs:
Frinpe Dcncllis
NalidoyP�y 530.97a Si93 L 5?1,56? 3.A0::
PaidTimcOff(PT41 61.Gb7 %.J06 L G9,073 I?.IR!•:
Pr�Toll Tarrs qOS2R �N1,3?8 15.9(i!:
Corpomte Tazcs(1 1�C1 19,337 (19,337) A 0 0.0�!:
Pension Coniribu�icros 20.558 ?0,559 3,G2^,;
Pryccill t3enus I I 1,B3a �d9,5�-SI (S21?Ou) hl.Q '_Ud3�1D 3.53'::
Holth Carc Insurance �{J,88G dJ.836 7.91',G
I:ey Ma�i Life l�surance Si2 (5521 8 0 Il 005;
Tofil I rintc Ococfits 5370,33G IS81A64} IS''�?OC{ S?65.b5� 47.00'Si
Grncrni Oi•crhrad
Indircti Sa;aries•Priocipals 519.103 519,109 3.37':
Iiidirecl Salari�-(Emp} I 10.50p 5l 1.�1?3 L 121.91� 21 A9'!:
Bid nnd Propnsal lEm�) ?3�Gi 26.2G1 �.98°/.
Bid and Pro�ws�l(Prn) 50.511 30.511 5.33"'.
Puyccili 1'sri�nccNncnmpcnsatcd Ovcrt�mc (5:,9G5) N (5?,9651 -9.3�^.i
', Consulwnts•Rcimbursa6lc SSS50 �58.550) G 0 0.00°:
Troucl d Lad�ing-Reimbursahic 9,52? {9.5�?) G il 0.00°i
Rcproductivns-Rcimbursablc 4,37d (3,77�) G 0 0.007:
yipls-Rcimbun�blc 7-t I �7a I) G (1 a.009:
hlise.Reimhutsable Eapcnscs-Reimbursahle 9,542 (9,592) G 0 a.00!�
Posiagc�5liiPping/Dcfi��ay•Rcimbursabic 1.184 (I,ISa} G 0 U.UO!:
Supplics S Pcrtodicals•Rcimbursable ?.139 (:,139� G 0 4.UOSo
' hlnls•WSDf3T Not Alluwc�l 765 {7G5) I U O.O6S:
Profcssional Dc�•cfapmrnt '_'.395 ?.395 O.a?•�:
Professiooal Re�istratian S Du��s 2,b30 2,6J0 O.d6:'.
Rrnt AR;?G7 88,?G7 IS.SG!:
O(Tice SuppGeslPcriod�rals 1 a,R97 I�,B97 :.G3;:
TeleplwndCammunicetinnc 15,7:9 I>,7_9 ?.77!:
Poscage S Sttiippieg 2;?G� 2�62 p.40".:
Repsirs�Alaimenance 31�54 31�5J >.5(!:
OtIkTO(ficcEspcnse II a9: (�J,160) O 7,3J: I.?9°i
Lcg�l S,UG7 5,667 I.CU::
Imerns�Exprnse 7.003 {7,003) C 0 0.00!:
Accountinj/AuditlRu Prcp. I.500 1,506 II.:G'�
Bank Cli�es I,306 �I iQ) P I.I 56 0.:0!b
Professional Liability I�urance 6.d39 6,�159 i.i4!�
Othaln�.Prcmiuns 5,361 5,]61 p.95;:
Af iu.Tbres d.Li a�nscs 72.:11 3:,?l l 5.68!o
Out-of•StalcL�ccascs&Tar I,d17 (1,4t7) 1 0 0.00!�
Mcnls(of'ficc) ?,1�16 (2,14G) i U 0.00'.0
hlerls:Staff Meeiing 693 (H93) I 0 OAO`,�
�iculs:SwFf Rcvicw Lunclks'Busincss M1leetin I,WO (1,430) I 0 0,00°:
Milcr�aPrrf:in�/Bus 10,977 (i,G60) F 4,197 1.63°6
Travel&Ladjin�-Prtr�x�sals 6,G8 I 6,68I 1.1 g?b
Repnn[s/1'dotos/1'ubl�wuons 1,80-4 I,RUa 0.3:°0
, Public Rdatlons�Con�nbu�ionti I,17T (t.?77) E 0 0.00"k
Office Functions/Evc�us d,696 (d,64G) I: 0 p.(xta„
Lohbyine Activities 159 (159) D 0 0.00°i
Agreement Number:
WSDOT Form 140-089 EF Exhibit E Page 8 of 9
Revlsed f0/3a2014
Hough 6eck Bafrd,Inc.
lndlrcet Cosl Rntc Scl�cduic
fur ll�c 1'car Gndcd Deccmbcr 3t,2013
Advcnising 19.19d (19,1901 H 0 D.170".b
Deprrciation 33.610 . . 33.8t0 5.96:a
TotaiGcncralO��e�hcad 5534,735 (SI19,30G) Sa SaIS,a?9 73.?3?:
Totnl Indirect Co�ts S O�crhend 5905,U71 (52U0.790) �S�?.?001 S6d?.Q91 1?0.2J°;
InJircct Cost Rate IG7.3aSo I?d.15°o 12�2J•/.
HaugL BcrR d Uaird-Acccp�ed nnJ Iss��ed BS 6!_'i/10/1
^lredrrec!Cn.0 Ra�r still su6jc�Y fo If SAOT,-t udir"
Rcfcrcnecs .
Hou�h E3eek S 8alyd AdJushncn�s:
A Fedcnf IncamcTas unalloNahle p�TJ9 C�R 31?OSrtl(h1(I)
B kcy�1an Lifc Insunncc unaUouabic per�8 CFft 31�n5-19�cH1)���)
C Intcr��st Ezprnsr unalla���ble per�{8 CFR 31.25a-20
U Lnbbyingunallc«�obleper�3CFR?i,�US-?1
E Contributioos or ponaiions unolkwnblc per a6 CFR 31.205-8
F Paii:ing for Or�ners only,�maliona6lt�xr d8 CfR 31.301?d l 1.30i—t
G Direc�costs biiied io ciien�s per 48 CFR 3 k?o2lai
11 Advcrtisin;J9CfR31.205-I(d}
I Local mazls per AB CFR 31.245-14,31?(l!-_and 3!�UI-3,cxccpt���hcn lhc nual is a hona tidc busincss tnccnrtg.To suppon
casts,Ihcrc must bc�i agcnda,1 I151111�Of�ICO(lIC t1�ho anc�cd shoa�ing how mud��v�s spcn�Eor u�ch person..
J Mo-nt�na,[claho,Alaska ux!Oregon fnes nul alttxablc per 48 CFR 31.201-2 b 71.?DI-�1
I: Holiday Part}or Pirnic unullm�vble per a8 CFR 31.?Oi-13 and 3!�p5-14
C Adjust Ilic dircct labur b�isc in t1�c�mount oF5?6,�t30,6idirect labor basc in U�c�movni of 51!,4?2,Nolidny Pay in tlu mnoun�
of 5593 ond Paid Time Off(t'TD)in llic amounl otS�4G6 lo lic Uu Lebur Distribu�ion Rc�wrl to tl�c incomc staicmcnt
�►djustment per a8 C�R 37.I�S�DCAA 5-910.5-910.2 and 6-!I 0.
A1 DistribwionofProfilstoQancrsof5�i9.59�.00perFAR31.2�3•G��(I),FAR31.?QS-L(a}(Gxii)(A)
Y Uncomncnsa�cd Ovcctimcadjus¢nent prr 48 CFR 37.1 IS S DCAA 5-91U.5-910.2 nnd fi-41Q.
O S�,tG0.00�dj to O�1icc Expcnsc fornon-pmf nrZ:perJB CFR's 31.30i-??,31.�M-3 and 31.?tl5•!
P 5150_OU odjustmcnt per 48 CFR 31,?OS�0•Ancoicrcdit fcc
L1'SDOT?,djustmcn�s:
(� Principal Aonuses wcrc rcmoved due to lycl of suppnrting documcn�aunn.W'c��crc¢nahte tu reri�y hnnus s�as l�asal m�
per!'ortnaocc,unalln�vablc rcr a9 CFR 31.305•G(f�.
' Agreement Number:
WSDOT Form 140-089 EF Exhlbft E Page 9 of 9
Revised 10/3LV2014
Exhibit F
Tifle V/Assurances
Durina the performance of this AGREEMEN'I',the CONSULTANT,for itself,its assignees,and successors in
interest agrees as follows:
1. Compliance with Regulations:The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY,Title 49,Code of Federa!Regulations,Part
21,as they may be amended from time ro tirne(hereinafter referred to as the"REGULATIO1�iS"), which are
herein incorporated by reference and made a part of this AGREEMENT.
2. Non-discrimination:The COIVSULTANT,with regard to the work performed during the AGREEMENT,
shall not discriminate on the grounds of race,color,sex,or national origin in the selection and retention of
sub-consultants, including procurement of materials and leases of equipment. The CONSiJLTANT shall not
participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS,including employment practices when the AGREEMENT covers a program set forth in
Appendix B of the REGULATIONS.
3. Solicitations for Sub-consultants,Includina Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a
sub-contract, including procurement of materials or leases of equipment,each potential sub-consultant or
supplier shall be notiFied by the CONSULTANT of the CONSULTANT'S obligations under this
AGREEMENT and the REGULATIONS refative to non-discrimination on the grounds of race,color,sex or
national origin.
4. Information and Reports:The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto,and shall permit access to its books,records,accounts,
other sources of information,and its faci{ities as may be determined by AGEIVCY,STATE or the Federal
Highway Administration(FHWA)to be pertinent to ascertain compliance with such REGULATIONS,orders
and instructions. Where any information required of a CONOSULTANT is in the exclusive possession of
another who fails or refuses to Furnish this information, the CONSULTANT shall so certify to the AGENCY,
STATE or the FHWA as appropriate,and shall set forth what efforts it has made to obtain the information.
5. Sanctions for lVon-compliance: In the event of the CONSULTANT'S non-compliance with the non-
discrimination provisions of this AGREEMENT,the AGENCY shall impose such AGREEMENT sanctions
as it,the STATE or the EHWA may determine to be appropriate,including,but not limited ro:
• Withhotding of payments ro the CONSULTANT under the AGREEMEIVT until the
CONSULTANT complies,and/or;
• Cancellation,termination,or suspension of the AGREEMENT,in whole or in part
6. Incorporation of Provisions:The COI�ISULTANT shall include the provisions of paragraphs(1)through(5)
in every sub-contract,including procurement of materials and leases of equipment,unless exempt by the
REGULATIONS,or directives issued pursuant thereto. The CONSULTANT shatl take sueh action with
respect to any sub-consultant or procurement as the AGENCY,STATE or EHWA may direct as a means of
enforcing such provisions including sanctions for non-compliance.
Provided,however,that in the event a CONSULTANT becomes invotved in,or is threatened with,litigation
with a sub-consultant or supplier as a result of such direction,the COIVSULTANT may request the AGENCY
and the STATE enter into such litigation to protect the interests of the AGENCY and the STATE and,in
addition,the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States.
Agreement Number:
WSDOT Form 140-089 EF Exhibit F Page 10/1
Revlsed 10/3M1014
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant PERTEET.INC.
F.xhibit G-1(b) Certification of CITY OF RENTON
Exhibit G-2 Certification Regarding Debarment,Suspension and Other Responsibility Matters—
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement Number:
WSDOT Form 190-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am Peter De Boldt , the Vice President and duly authorized
representative of the firm of Perteet.Inc. ,whose address is
505—4'h Ave. S..Suite 300,Seattle.WA 98104 and that neither the above firm nor I have:
(a) Empioyed or retained for a commission,percentage,brokerage,contin�ent fee,or other consideration,
any firm or person(other than a bona fide employee working solely for me or the above
CONSULTANT)to solicit or secure the AGREEMENT;
(b) Agreed,as an express or implied condition for obtaining this contract,to employ or retain the services oF
any Firm or person in connection with carrying out this AGREEMENT;or
(c) Paid,or agreed to pay,to any firm,organization or person(other than a bona fide employee working
solely for me or the above CONSULTAI�IT)any fee,contribution,donation,or consideration of any kind
for,or in connection with,procuring or carrying out this AGREEMEIVT;except as hereby expressly
stated(if any);
I acknowledge that this certiFicate is to be furnished to the Federal Highway Administration,U.S.Department
of Transportation in connection with this AGREEMENT involving participation of Federal-aid highway
funds,and is subject to applicable State and Federal laws,both criminal and civil.
PERTEET,INC.
Consultant(Firm Namej
�_ f�� l ���� a,'i�,'is
Signature(Authorized O�cial of Consultant) Date
Agreement Number:
WSDOT Form 140-089 EFExhibit G-1(a) Page 1 of 1
Revlsed 1Q/3Q�'1014
.
Exhibit G-1(b) Certification of Agen�y Official
I hereby cerdfy that I am the:
� �l�b I i Li �0�I�,S �d rv�.�;S�►''�-�as
❑ Other
of the CITY OF RENTON ,and PERTEET.INC. or its representative has not been
required,directly or indirectly as an express or implied condition in connection with obtaining or carrying out this
AGREEMENT to:
(a) Employ or retain,or agree to employ to retain,any firm or person;or
(b) Pay,or agree to pay,to any firm,person,or organization,any fee,contribution,donation,or consideration
of any kind;except as hereby expressly stated(if any):
I acknowledge that this certificate is to be available to the Washington State Department of Transportation and the
Federal Highway Administration,U.S.Department of Transportation,in connection with this AGREEMEIVT
involving participation of Federal-aid highway funds,and is subject to applicable State and Federal laws,both
criminal and civil.
�
��«1 %i , ��'r'�'� �/l�" ,/l �
Signature 1 � Date ' �
Agreement NumbeT:
WSD07 Fortn 140-089 EF Exhibit G-1(b) Page 1 of 1
Revlsed 1Q/3Q/2014
Exhibit G-2 Certification Regarding Debarment,Suspension and Other
Responsibility Matters—Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief,that it and its principals:
A. Are not presendy debarred,suspended,proposed for debarment,declared ineligible,or voluntarily
excluded from covered transactions by any federal department or agency;
, B. Have not within a three(3)year period precedin�this proposal been convicted oF or had a civil judgment
rendered against them for commission or Fraud or a criminal offense in connection with obtaining,
attempting to obtain,or performing a public(Federal,State,or local)transaction or contract under a
public transaction; violation of Federal or State anti-trust statutes or commission of embezzlement,theft,
forgery,bribery, falsification or destruction of records,making false statements,or receiving stolen
property;
C. Are not presently indicted for otherwise criminally or civilly charged by a governmental entity(Federal,
State,or locai)with commission of any of the offenses enumerated in paragraph(I)(b)of this
certification;and
D. Have not within a three(3)year period preceding this application/proposal had one or more public
transactions(Federal, State,or local)terminated for cause or deFault.
II. Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
PERTEET.INC.
Consultant(Firtn Name)
.� 1 � � --
� ,� � ,;,�: /p� /S
S' nature(Authorized Official of Consultant) Date `
Agreemen[IVumber.
WSDOT Form 140-089 EF Exhiblt G-2 Page 1 of 1
Revised 10/3LY2014
Exhibit G-3 Certification Regarding the Restrictions of the use of Federal Funds for
Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal,to the best of his or her
knowledge and belief, that:
I. IVo Federal appropriated funds have been paid or will be paid,by or on behalf of the undersi�ned, to any
person for intluencing or attempting to influence an officer or employee of any Federal agency,a Member
of Congress,an officer or employee of Congress,or an employee of a Member of Cona ess in connection
with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal
loan,the entering into of any cooperative AGREEMENT,and the extension,continuation,renewal,
amendment,or modification of any Federal contract,grant, loan,or cooperative AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to inFluence an offieer or employee of any Federal agency,a Member of
Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with
this Federal contract,grant, loan,or cooperative AGREEMENT,the undersigned shall complete and submit
Standard Form-LLL,"Disclosure Form to Report Lobbying,"in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352,Title 31,U.S.Code. Any person who fails to file the required
certiFcation shall be subject to a civil penalty of not less than $]0,000.00,and not more than$100,000.00,
for each such faiture.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts which exceed$100,000 and
that all such sub-recipients shall eertify and disclose accordingly.
PERTEET,INC.
Consultant(Firm Name)
I
� :
., / ' ,�j,`�//�
nature(Authorized Official of Consultant) Date
Agreement Number:
WSDOT Form 140-089 EF Exhibit G-3 paye�o f�
Revised 10/3W2014
___ .
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that,to the best oF my know(edge and belief,the cost or pricing data(as defined in section
2.101 of the Federal Acquisition Regulation(FAR)and required under FAR subsection 15.403-4)submitted,
either actually or by specific identification in writing,to the Contracting Officer or to the Contracting Officer's
representative in support of *are accurate,complete,and current as of
*#
This certification includes the cost or pricing data supporting any advance AGREEMENTS and forward pricing
rate AGREEMENTS between the offeror and the Government that are part of the proposal.
Firm: Perteet,Inc.
;} ,r, 1
1 '�
� � �� Vice President
Pete e Boldt (signature) Title
� � . �
Date of Execution*** �i �}' /��
_ ,
, "Identify the proposal,quotation,request For price adjustment,or other submission involved.giving the appropriate identifying number(e.g.
, RFP No.)
"lnsert the day,month,and year when price negotiations were concluded and price AGREEMENT was reached
"'Insert the day,month,and year of signing,which should be as close as practicable to the date when the price negotiations were concluded
and the contract price was agreed co.
Agreement Number:
WSDOT Form 140-089 EF Exhlb/t G-4 Page 1 of 1
Revised 10/3Q/2014
.
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the COI�ISULTANT to the AGENCY identified in Section XIII,Legal Relations
and Insurance of this Agreement is amended to$ .
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of$ .
Such insurance coverage shall be evidenced by one of the following methods:
• CertiFcate of Insurance.
• Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund,safeguards established for payment from
the fund,a copy of the latest annual financial statements,and disclosure of the investment portfolio For those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed$1
million per occurrence or the value of the contract,whichever is greater,then justitication sha{I be submitted to the
Federal Highway Administration(FHWA)for approval to increase the minimum insurance limit.
If FHWA approval is ob[ained, the AGENCY may,at its own cost, reimburse the CONSULTANT For the additional
professional liability insurance required.
[Votes: Cost of added insurance requirements: $ .
• Include all costs, fee increase,premiums.
• This cost shall not be billed against an FHWA funded project.
• For Final contracts,include this exhibit.
Agreement Vumber:
WSDOT Form 140-089 EF ExhibJ!H Page 1 of 1
Revised 10/3Q/2014
Exhibif 1
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a I
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1—Potential Consultant Design Error(s)is Identified by Agency's Project Manager
At the first indication of potential consultant design error(s),the first step in the process is for the Agency's
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). Eor federally funded projects,the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an i
agency staff person other than the project manager,who has not been as direcdy involved in the project,to �,
be responsible for the remaining steps in these procedures.}
Step 2—Project Manager pocuments the Alleged Design Error(s)
After discussion of the alleged design error(s)and the magnitude of the alleged error(s),and with the I
Director of Public Works or Agency Engineer's concurrence,the project manager obtains more detailed i
documentation than is normally required on the project. Examples include:all decisions and descriptions
of work;photographs,records of labor,materials and equipment.
Step 3—Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s)and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by lheir project manager and any personnel(including sub-consultants)
deemed appropriate for the alleged design error(s)issue.
Step 4—Attempt to Resolve Atleged Design Error with Consultant ,
After the meeting(s)with the consultant have been completed regarding the consultant's alleged design
error(s), there are three possible scenarios:
• It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
• [t is determined via mutual agreement that a consultant design error(s)occurred. If this is the case,
then the Direcror of Public Works or A�ency Engineer,or their representatives, negotiate a setdement
with the consultant. The settlement would be paid to the agency or the amount would be reduced form
the consultant's agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP,through the Region Local Programs Engineer,a summary of
the settlement for review and to make adjustments,if any,as ro how the settlement affects federal
reimbursements. No further action is required.
• There is not a mu[ual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s)issue be forwarded to the Director of Pubtic Works or Agency
Engineer For review. If the Director of Public Works or Agency Engineer,after review with their legal
counsel,is not able to reach mutual agreement with the consultant,proceed ro Step 5.
Agreement Number:
WSDOT Forn►140-089 EF Exhi6it I Page 1 of 2
Revised 10/34/2014
Step 5—Forward Document to Highways and Local Programs
For federally funded projects all availabie information,including costs,should be forwarded though the
Region Local Programs Engineer to LP for their review and consultation with the FWA. LP wiil mee[with
representatives of the agency and the consultant to review the alleged design error(s),and attempt to find a
resolution to the issue. If necessary,LP will also request assistance from the Atrorney General's Office for
legal interpretation. LP will also identify how the alleged error(s)affects eligibility of project costs for
federal reimbursement.
• [f mutual agreement is reached,the agency and consultant adjust the scope of work and costs to ref]ect
the agreed upon resolution. LP,in consultation with FHWA, will identiFy the amount of federal
participation in the agreed upon resolution of the issue.
• If mutual agreement is not reached,the agency and consultant may seek settlement by arbitration or by
litigation.
Agreement IYumber:
WSDOT Form 140.089 EF Exhibit/ Page 2 of 2
Revised 10/3Q/2014
r
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s)on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than$1,000. If the consultant's claim(s)are a total
of$1,000 or less,it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s)that
total$1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim
by the consultant.
Step 1—Consultant Files a Claim with the Agency Project Nlanager
If the consultant determines that they were requested to perform additional services that were outside of the
agreement's scope of work, they may be entitled to a claim. The first step that must be completed is the
request for consideration of the claim to the Agency's project manager.
The consultant's claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was o�tside of the project scope;
• Summary oF direct labor dollars,overhead costs, profit and reimbursable costs associated with the
additional work; and
• Explanation as to why the consultant believes the additional work was outside of the agreement scope
of work.
Step 2—Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation
Afier the consultant has completed step 1,the next step in the process is to forward the request to the
Agency's project manager. The project manager will review the consultant's claim and will meet with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation,payment will need to be
From a�ency funds.
If the Agency project manager,Director of Public Works or Agency Engineer,WSDOT Local Programs(if
applicable),and FHWA(if applicable)agree with the consultant's claim,send a request memo,including
backup documentation to the consultant to either supplement the agreement,or create a new agreement for
the claim. After the request has been approved,the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action is needed regarding the claim procedures.
If the agency does not aa ee with the consultant's claim,proceed to step 3 of the procedures.
Agreemen[Number:
WSDOT Form 140-089 EF Exhi6it J Page t of 2
RevJsed f 0/3Q/2014
�
Step 3—Prepararian of Support Dacn�niation Reg,arding Consultant's Claim{s)
If the A�ency does not agree with the cansultant's claim,the praject manager shall prepare a summary for
the Directar of Pubiic Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Ager►cy's surnmatian of haurs by classification for each firm that shoutd be included in!he ciaim;
• Any corresgondence that directed the consultant to perform the additional work;
• Agency's summary of direct labor dollars,overhead costs,pro�t and reimbursable casts associated
with the additioaal work;
• Explanation regarding those areas in which the Aaertcy doestdnes not aD ee with the consultaat"s
claim(s);
• Explanation to describe what has been instituted to preclude future consuitant claim(s);and
• Recommendations ta resalve the claim.
Step 4—Director of Public Works ar Agency Engineer Reviews Consultant Claim Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the ciaim,of portions thereof,which may inctude gettinC Agency Council ar Commission approval(as
appropriate to agency dispute resolution procedures}. IF the project involves federat participatian,abtain
cartcurrence frocn WSDtJT Locat Programs and FHWA regard'ang final settlemeat af the claim. [f the
claim is not eligible for federal pasticipation,payment wil! need to be from agency funds.
Step 5—Informing Consultant af Decision Regarding the Claim
The Director af Pubt'sc Works or Agency Engineer shall notify(in writing}the consuttant of their fmai
decision regard'sng the consultant's claim{s}. Inciude the finai dollar amount of the accepted cta'sm{s)and
rationale utilized for the decision.
Step 6—Preparation of Supplernent or New Agreement for the Cnnsultant's Claim(s)
The agency shali write the supplement and/or new agreement and pay the cansultant the amount of the
claim. Inform the consultant that the finai paymeni for the agreement is subject Eo audit.
Agreement Number:
WSDOT Farm 140-089 EF Exhfbit J pa9e 2 af 2
Revised 1Q/3d�2014
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO.
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, IN STRONG SUPPORT
OF A 2015 TRANSPORTATION REVENUE-AND-REFORM PACKAGE. I
WHEREAS, a healthy transportation system is a critical foundation of our state and locat ��
economies and our quality of life, as well as our global position as a leader in aerospace and
airplane manufacturing and as the nation's most trade-dependent state; and
WHEREAS, Washington State's transportation system is suffering from disrepair, with a
backlog of maintenance and preservation needs, and data showing that the hours of congestion
and delay on critical freeway corridors such as I-405 are getting significantly worse. The same
13-mile Tukwila to Bellevue trip which drivers needed 40 minutes to "reliably" complete on
time just a few years ago, now requires 50 minutes, and congestion backlogs along I-405 can be
up to 12.5 miles long, according to the Washington State Department of Transportation's
(WSDOT's) 2014 Congestion Report; and
WHEREAS, failing roads and bridges, congested highway corridors, and bottlenecked
interchanges undermine the mobility of vehicles, buses, and freight haulers to move people and
goods; and
WHEREAS, in early 2012, the Connecting Washington Task Force released a report
identifying $50 billion in unfunded transportation needs and recommending an investment of
$21 billion in funding during the next 10 years for maintenance, preservation, and strategic
investments; and
WHEREAS, through the passage of ES56 5987 and ESSB 5988, the Washington State
Senate has approved a 16-year, $14 billion package that makes a very good down payment on
1
�
�
RESOLUTION N0.
transportation package investments. The Senate-approved package also includes eight
different reform bills to help ensure the state designs, permits, and builds transportation
projects in the most efficient way possible; and
WHEREAS, the package provides critical funding for key highway corridor projects
throughout the state and, specifically for Renton, most notably a $1.24 billion investment to
rebuild the I-405/State Route 167 interchange and add lane capacity to I-405 between Renton
and Bellevue; and
WHEREAS, the transportation package also provides a direct distribution of$375 million
over 16 years for Renton and other cities and counties throughout the state to maintain local
roadways and transportation systems; and
WHEREAS, the package also includes local transportation financing options that will
better allow cities and counties to address their backlog of mobility and maintenance needs;
and
WHEREAS, the transportation package also invests in grant programs vital to cities and
counties, including the Transportation Improvement Board (TIB), Freight Mobility Strategic
Investment Board (FMSIB), "Complete Streets," Safe Routes to Schools, and Bicycle-Pedestrian
Safety;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
2
I
• RESOLUTION N0.
SECTION II. The City Council takes an official position in strong support of a
comprehensive and balanced transportation investment package, including direct funding,
grant funding, and financing options for local governments.
SECTION III. The City Council urges that in the refinements to a transportation
package by the House, and in House-Senate negotiations, the Legislature looks to ensure the !
most expedited construction start time possible for addressing the state's most congested I,
freeway interchange (I-405/167) and stretch of freeway(I-405 Renton to Bellevue).
SECTION IV. The City Council urges the Legislature and the Governor to enact and sign
into law a 2015 transportation revenue-and-reform package.
PASSED BY THE CITY COUNCIL this day of , 2015.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2015.
Denis Law, Mayor
Approved as to form:
Lawrence J.Warren, City Attorney
RE5.1667:3/16/15:scr
3
.
CITY OF RENTON,WASHINGTON
ORDINANCE NO. .
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ESTABLISHING
AN ASSESSMENT DISTRICT FOR SANITARY SEWER SERVICE FOR
PROPERTIES ADIACENT TO SOUTH 132ND STREET,AND ESTABLISHING THE
AMOUNT OF THE CHARGE UPON CONNECTION TO THE FACILITIES.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS
FOLLOWS:
SECTION I. There is hereby created a Sanitary Sewer Service Speciai
Assessment District for the area served by the South 132"d Street Sewer Extension project
in the northwest quadrant of the City of Renton and within King County, which area is
more particularly described in Exhibit A attached hereto. A map of the service area is
attached as Exhibit B. The recording of this document is to provide notification of
potential connection and interest charges. While this connection charge may be paid at
any time, the City does not require payment until such time as the parcel is connected to
and, thus, benefiting from the sewer facilities. The property may be sold or in any other
way change hands without triggering the requirement, by the City, of payment of the
charges associated with this district.
SECTION 11. Persons connecting to the sanitary sewer facilities in this Special
Assessment District, and which properties have not been charged or assessed with all
costs of the South 132"d Street Sewer Extension as detailed in this ordinance, shall pay, in
addition to the payment of the connection permit fee and in addition to the system
development charge, a per unit charge for new connections of residential units of eleven
1
�
,
�.
ORDINANCE N0.
thousand two hundred fifty-four dollars and ninety-two cents ($11,254.92) per dwelling
unit.
SECTION III. In addition to the aforestated charges, there shall be an interest
charge of two point six percent (2.60%) per annum added to the Special Assessment
District charge. The interest charge shall accrue for no more than ten (10) years from the
date this ordinance becomes effective. Interest charges will be simple interest and not
compound interest.
SECTION IV. This ordinance is effective upon its passage, approval and thirty (30)
days after publication.
PASSED BY THE CITY COUNCIL this day of , 2015.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2015.
Denis Law, Mayor
Approved as to form:
Lawrence 1. Warren, City Attorney
Date of Publication:
ORD:1861:2/18/15:scr
2
ORDINANCE N0.
EXHIBIT A
South 132"d Sewer Extension Special Assessment District
Legal Description
' Lots 1, 2, 3, 4, 5, 6 and 7, Block 19, Earlington Acre Tracts, according to the plat thereof
recorded in Volume 15 of Plats, page 84, records of King County, Washington, lying
southwesterly of the southwest margin of Renton Avenue, as established by deeds
recorded under Recording Numbers 7103190108 and 7103160147;
TOGETHER WITH Lots 4 and 5, Block 20, Earlington Acre Tracts, according to the plat
thereof, recorded in Volume 15 of Plats, Page 84, records of King County, Washington;
AND the North 75.5 feet of the west 80 feet of Lot 7 and the North 152 feet of the east 80
feet of Lot 6 of said Block 20, Earlington Acre Tracts.
All situate in the NE quarter of Section 13,Township 23 North, Range 4 East, W.M., in the
City of Renton, King County,Washington.
3
- - -
�
ORDINANCE N0.
EXHIBIT B
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S4UTH 132ND SEWER EXTENSION
SPECIAL ASSESSMENT DISTRICT BOUNDARY
Scale 1" = 100'
4
Agenda Item No.: �/�
RENTON CITY COUNCIL MEETING
AUDIENCE COMMENT
SIGN-UP SHEET
(Page 1)
CITIZENS MUST PROVIDE NAME AND ADDRESS IN ORDER TO BE CONTACTED OR TO BE
A PARTY OF RECORD WHEN APPROPRIATE
DATE: c��U 3�1� PLEASE PRINT 5 Minute Time Limit
1 5
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(CONTINUED ON REVERSE SIDE)
—..�
(Continued from Reverse Side-Page 2)
RENTON CITY COUNCIL MEETING �
AUDIENCE COMMENT
SIGN-UP SHEET
CITIZENS MUST PROVIDE NAME AND ADDRESS IN ORDER TO BE CONTACTED OR TO BE
A PARTY OF RECORD WHEN APPROPRIATE
PLEASE PRINT 5 Minute Time Limit
9 13
Name: Name:
Address: Address: /
City: Zip Code: City: / Zip Code:
Email: Email: /
Topic: Topic: /
10 14
Name: Nam .
Address: A ress:
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Email: Email:
Topic: Topic:
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11 15
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Email: / Email:
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12 16
Name: Name:
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Email: Email:
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�
UTILITIES COMMITTEE APP�,�V�D BY
COMMITTEE REPORT C�-� COUNCIL
�
March 9, 2015 �J Z3
�at�
NPDES Phase II Municipal Stormwater Permit and
Stormwater Management Program Plan Briefing
(February 23, 2015) ,
The Utilities Committee was briefed on the National Pollutant Discharge Elimination System
(NPDES) Phase II Permit and City's Stormwater Management Program (SWMP) Plan. The City
of Renton's Surface Water Utility completed the required SWMP Plan to meet the obligations
of the City of Renton's Western Washington Phase II Municipal Stormwater Permit.
Not in Attendance
Greg Taylor, Chair
I ���
�andy Corman, Vice Chair
���
Ruth Per�z, Member
cc: Lys Hornsby, Utility Systems Director
Ron Straka,Surface Water Uitlity Manager
Teresa Phelan, Utility Systems Administrative Secretary
Q:\Council Committee Report Drafts\Utility Committee Pending\Briefing SWMP Utilities Committee Report DRAFT.doc\DMCtp
UTILITIES COMMITTEE �PP����D BY
COMMITTEE REPORT
CITY COUNCIL
1 �8tv ��Z3���
March 23, 20 5 /
Establishment of South 132nd Street Sewer Extension Special Assessment District No. 0047
(March 2, 2015)
The Utilities Committee recommends concurrence in the staff recommendation to approve
the final assessment roll for the South 132�d Street Sewer Extension Special Assessment
District No. 0047 and present the ordinance for first reading.
Not in Attendance
Greg Taylor, Chair
1 -�� .. �
�tandy Corman,`�i air
� �
�v
Ruth Pe'�ez, Member
cc: Lys Hornsby, Utility Systems Director
Dave Christensen,Wastewater Utility Supervisor
John Hobson,Wastewater Utility
Teresa Phelan, Utility Systems Administrative Secretary
PLANNING AND DEVELOPMENT COMMITTEE
COMMITTEE REPORT APPROVED �Y
CITY COUNCIL
March 23, 2015 Dat� 3 23 S
� Vuecrest Estates Preliminary Plat (LUA-13-000642) Appeal
(January 5, 2015)
The Planning and Development Committee recommends that the Council find that the Hearing
Examiner made a substantial error in fact in Condition 13 in that the condition is ambiguous as
to how the secondary fire access may be provided. The Committee recommends that the
Council adopt an amended Condition 13 to read as follows:
13. Prior to the recording of the final plat, a secondary fire access shall be
constructed providing a second means of access from Main Ave S(102nd Ave. SEJ
to the plat by fire trucks and emergency vehicles. The extent of street
improvements necessary to effecruate this connection shall be determined by the
City of Renron Fire Department in accordance with applicable fire code standards
and shall be the minimum necessary to provide for safe and effective secondary
access for fire trucks and emergency vehicles.
The Committee further recommends that in all other respects the Hearing Examiner's decision
be affirmed.
.� �
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I�andy Corman, Chair
/
�Tm�clo Pavone, Vice Chair
--/i��!L,�.��
Marcie Palmer, Member
cc: Larry Warren
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STAFFRECAP
COUNCIL MEETING REFERRALS
3/23/2015
MOTIONS REFERRED TO ADMINISTRATION: none
Other Requests: none
MOTIONS REFERRED TO COUNCIL COMMITTEE: none*
*The consent agenda items were adopted as presented.
r
RENTON CITY COUNCIL
Regular Meeting
March 23, 2015 Council Chambers
Monday, 7:00 p.m. M I N U T E S Renton City Hall
CALL TO ORDER Mayor Pro Tem Ed Prince called the meeting of the Renton City Council to order
and led the Pledge of Allegiance to the flag.
ROLL CALL OF RANDY CORMAN, Council President Pro Tem; RUTH PEREZ;ARMONDO
COUNCILMEMBERS PAVONE; MARCIE PALMER. MOVED BY CORMAN,SECONDED BY PALMER,
COUNCIL EXCUSE ABSENT COUNCILMEMBERS GREG TAYLOR AND DON
PERSSON. CARRIED.
CITY STAFF IN ATTENDANCE 1AY COVINGTON, Chief Administrative Officer; GARMON NEWSOM II,Senior
Assistant City Attorney;JASON SETH,City Clerk; MEGAN GREGOR, Deputy City
Clerk; GREGG ZIMMERMAN, Public Works Administrator; FIRE& EMERGENCY
SERVICES ADMINISTRATOR MARK PETERSON, DEPUTY CHIEF ERIK WALLGREN
and DEPUTY CHIEF CHAD MICHAEL, Fire& Emergency Services Department;
COMMANDER CHARLES KARLEWICZ, Police Department
SPECIAL PRESENTATION Fire & Emergency Services Administrator Mark Peterson recognized the
Fire: Employee Recognition following individuals for their achievements, and expressed appreciation for
their outstanding contributions to the department:
• Cory Cappelletti, Fire Inspector III—Civilian Member of the Year
• Marc Donnell, Firefighter—EMT of the Year
• Chris Krystofiak, Firefighter—Firefighter of the Year
• Roy Gunsolus, Battalion Chief/Safety Officer—Officer of the Year
APPEAL Planning and Development Committee Chair Corman presented a report
Vuecrest Estates Preliminary recommending that Council adopt an amended Condition 13 to the appeal of
Plat, LUA-13-000642 the Hearing Examiner's final decision regarding the Vuecrest Estates
Preliminary Plat(LUA-13-000642)to read as follows:
13. Prior to the recording of the final plat, a secondary fire access shall be
constructed providing a second means of access from Main Ave S(102nd
Ave. SEJ to the plat by fire trucks and emergency vehicles. The extent of
street improvements necessary to effectuate this connection shall be
determined by the City of Renton Fire Department in accordance with
applicable fire code standards and shall be the minimum necessary to
provide for safe and effective secondary access for fire irucks and
emergency vehicles.
The Committee further recommended that in all other respects the Hearing
Examiner's decision be affirmed. MOVED BY CORMAN,SECONDED BY PAVONE,
COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION.CARRIED.
AUDIENCE COMMENT Thomas Martin (Renton)expressed appreciation to Council and administrative
Citizen Comment: Martin— personnel for a quick response in making appropriate corrections to the curb
ADA Curb Cuts and Renton cut as he had requested at the March 2, 2015 Council Meeting. He also
Transit Center mentioned that he would be in contact with King County Metro to discuss
possible improvements for the Transit Center.
7
March 23,2015 Renton Citv Council Minutes Pa�e 59
Citizen Comment: Baker— Lee Baker(Renton)shared her concerns about the quality of customer service
Waste Management she has received when trying to contact Waste Management to have questions
answered regarding fees and services provided to the Molasses Creek Condo
Homeowner's Association.
CONSENT AGENDA Items listed on the consent agenda are adopted by one motion which follows
the listing.
Council: Meeting Minutes of Approval of Council meeting minutes of 3/9/2015. Council concur.
3/9/2015
Finance:Amended 2015-2016 Administrative Services Department recommended approval of the amended
Fee Schedule 2015-2016 Fee Schedule to incorporate the 2015 school impact fees and
correct the omitted changes in development services fees. Refer to Finance
Committee.
Finance: Bond Refunding, 2006 Administrative Services Department recommended approval of an ordinance
LTGO Bonds authorizing the issuance of up to$14 million in new bonds to refund up to
� $12.4 million in outstanding bonds. Refer to Finance Committee.
Finance: Utility Billing Administrative Services Department submitted a request from the property
Adjustment Request, 215 5. owner of 215 S.4th PI.for a utility bill adjustment due to a water leak and
4th PI. recommended approving the adjustment in the amount of$9,116.68. Refer to
Finance Committee.
Finance: 2015 Carry Forward Administrative Services Department requested approval of the 2015 Carry-
Amendment Forward Ordinance in the amount of$66,949,826,with the total amended
budget to be$552,837,193 for the 2015/2016 biennium. Refer to Finance
Committee.
CED: Renton Lodging Tax Community and Economic Development Department recommended approval
Advisory Committee of the Renton Lodging Tax Advisory Committee recommendation to allocate
Allocations $271,000 to the Renton Community Marketing Campaign;and approval of the
related contracts. Council concur.
Lease:Amendment#3, 200 Community Services Department recommended approval of Amendment#3 to
Mill Building, King County LAG-01-006, KCSARC space at the 200 Mill Building,to extend their agreement
Sexual Assault Resource through 2/29/2020 in the total amount of$704,995. Refer to Finance
Center(KCSARC) Committee.
Lease:Amendment#5,4th Community Services Department recommended approval of Amendment#5 to
Floor City Hall, Iron Mountain LAG-00-003, Iron Mountain for the 4th Floor at Renton City Hall,to extend the
Information Management agreement through 5/31/2018 in the total amount of$964,368. Refer to
Finance Committee.
Executive:Support of 2015 Executive Department submitted a resolution for adoption expressing the City
Transportation Investment Council's support of the 2015 Transportation Investment Package.Council
Package concur. (See page 60 for resolution.)
Transportation:Sunset Ln/NE Transportation Systems Division recommended approval of an agreement with
10th St. Roadway Perteet, Inc. in the amount of$135,792 for preliminary design services for the
Improvements; Perteet, Inc. Sunset Lane/NE 10th St. Roadway Improvements project.Council concur.
Lease:Amendment#1,800 Transportation Systems Division recommended approval of Amendment#1 to
Building, Rainier Flight Service LAG-14-005, Rainier Flight Services for a land rental rate adjustment from$0.75
to$0.7252 in accordance with a January 2015 lease arbitration decision. Refer
to Transportation (Aviation)Committee.
�
March 23, 2015 Renton Citv Council Minutes Pa�e 60
Transportation: NE Sunset Transportation Systems Division recommended approval of an agreement with
Blvd. Roadway Improvements; Perteet, Inc. in the amount of$578,048 for preliminary design services for the
Perteet, Inc. NE Sunset Blvd. Roadway Improvements project. Refer to Transportation
(Aviation) Committee.
MOVED BY CORMAN, SECONDED BY PAVONE,COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA AS PRESENTED. CARRIED.
UNFINISHED BUSINE55 Utilities Committee Vice-Chair Corman presented a report stating that the
UTILITlES COMMITTEE Committee was briefed on the National Pollutant Discharge Elimination System
Utility: NPDES Phase II Permit (NPDES) Phase II Permit and City's Stormwater Management Program (SWMP)
Update Plan.The City of Renton's Surface Water Utility completed the required SWMP
Plan to meet the obligations of the City of Renton's Western Washington Phase
II Municipal Stormwater Permit. MOVED BY CORMAN,SECONDED BY PEREZ,
COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED.
Utility: Final Sewer Extension, Utilities Committee Vice-Chair Corman presented a report recommending
' Special Assessment District concurrence in the staff recommendation to approve the final assessment roll
No. 0047 for the S. 132nd St.Sewer Extension Special Assessment District No.0047 and
present the ordinance for first reading. MOVED BY CORMAN, SECONDED BY
PEREZ,COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED.
, RESOLUTIONS AND The following resolution was presented for reading and adoption:
ORDINANCES
RESOLUTION#4246 A resolution was read in strong support of a 2015 transportation revenue-and-
Executive: Support of 2015 reform package. MOVED BY PALMER, SECONDED BY CORMAN, COUNCIL ADOPT
Transportation Investment THE RESOLUTION AS PRESENTED. CARRIED.
Package
The following ordinance was presented for first reading and referred to the
4/6/2015 Council meeting for second and final reading:
Utility: Final Sewer Extension, An ordinance was read establishing an assessment district for sanitary sewer
Special Assessment District service for properties adjacent to S 132nd St., and establishing the amount of
No.0047 the charge upon connection to the facilities. MOVED BY CORMAN,SECONDED
BY PALMER, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL
READING ON 4/6/2015.
ADJOURNMENT MOVED BY PALMER, SECONDED BY CORMAN,COUNCIL ADJOURN. CARRIED.
TIME: 7:23 p.m.
�l
Jaso . Seth, ��°City Clerk
Megan Gregor, Recorder
March 23, 2015
Council Committee Meeting Calendar
March 23, 2015
March 24, 2015
Tuesday
10:00 AM Transportation Committee, Chair Palmer - Council Conference Room I
1 . Job Order Contract for 800 W. Perimeter Road Building Improvements
2. Amendment to Rainier Flight Service Lease Agreement
3. NE Sunset Blvd Roadway Improvements Project Preliminary Design Contract
4. Emerging Issues in Transportation
March 30, 2015
Monday
Fifth Monday - No Meetings
April 06, 2015
Monday
3:00 PM Planning & Development Committee, Chair Corman - Council Conference Rm
1 . Critical Areas Ordinance
4:00 PM Public Safety Committee, Chair Pavone - Council Conference Room
1 . DNA Testing, Sex Assault Kits and Marijuana Laws - PD Briefing
4:30 PM Finance Committee, Chair Persson - Council Conference Room
1 . Vouchers
2. King County Sexual Assault Resource Center Lease Amendment
3. Iron Mountain Lease Addendum
4. Refunding 2006 Limited Term General Obligation Bonds
5. 201 5-16 Amended Fee Schedule
6. 201 5 Carry Forward Budget Amendment Ordinance
7. Utility Billing Adjustment Request for 21 5 S. 4'h Place
6:00 PM Committee of the Whole, Chair Prince - Council Chambers
1 . Community Services Capital Projects Briefing
-- __ •
�: -�� ..
• Denis Law � ----� `1-
Mayor � �I��?f � �Y
� �j_���
"�1�'�
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��
City Clerk -Jasan A.Seth,CMC
March 24, 2025
Brent Carson
Van Ness Feidman
719 5econd Avenue, Suite 1150
Seattle, WA 9$1Q4
Re: Vuecrest Estates PreliminarY Plat
I.UA-13-Q00642, ECF, PP, M00
Dear Mr. Carson:
At the regular Council meeting of March 23, 2015, the Renton City Council adopted the
recommendation of the Planning and Development Committee to amend Candition 13
of the Hearing Examiner's Final Decision. A copy of the approved Committee report is
enclosed.
If you have any questions, please contact Jason Seth, City Clerk, at 425-430-6502.
Sincer ly,
egan Gregar
Deputy City Clerk
Enc:P8cD Committee Report
�
! cc: Mayor Denis law
lCauncil President Ed Prince
� Julia Medzegian,City Counti)Liaison
Hearing Examiner
Elizabeth Higgins,Senior Planner
Jennifer Henning, Planning Director
Vanessa Dolbee,Current Pianning Manager
Steve lee,Deveiopment Engineering Manager
Craig Burne(!, Building Official
Sabrina Mirante, Deveiopment Services
Garman Newson I!,Senior Assistant City Attorney
larry Warren,City Attorney
Maher Joudi,DR Strong Consulting Eng.
Parties af Record(46) I
t 055 South Grady Way« Renton,Washington 98057•(425}430-6510/Fax(425)43Q-6516•rentonwa.gov
_„_�
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PLANNING AND DEVELOPMENT CQMMIITEE
COMMlTfEE REPClRT APPR�"�/ED EiY
CITV GQUNC!L
March 23, 2015 D��B 3/'Z�// J�
� ,
Vuecrest Estates Preliminary Plat (LUA-13-000642)Appeai �
� (lanuary 5, 2015)
The Planning and Deveiapment Committee recommends that the Council find that the Hearing
Examiner made a substantial error in fact in Candition 13 in that the condition is ambiguous as
ta how the secondary fire access may be provided. ?he Committee recommends that the
Council adopt an amended Condition 13 ta read as follows:
.23. Prior to the reco�drng of tite final plat, a seeondary fire access shail 6e
constructed providing a second rrteans of access from Mnin Ave S(.102nd Ave. SE)
t�o rhe plat by fire trueks and emerg�ncy vehicies. The exrent af street
improvements necessary to effectuate this connectrarr sha116e determined by the
�'ity of Renton Fire Department in accardance wit�h applicable fire code standards
and sho/l be the minimum necessary to pravide for safe and effective secondory
access for fire trucks and emergency vehides.
The Committee further recammends that in all other respects the Hearing Examiner's decision
be affirmed.
� �.�--,_._.� _ .
,
,-
� ' � -�"�
I�andy Corman, Chair
�7ma�da Pavane,Vice Chair
_ .�---'�''�
Marcie Palmer, Member
cc: Larry Warren
.
.
,� �
�' Denis Law Clty Of �
Mayor � ti Y p
� U ��
� .
. � .
���o�
City Clerk -Jason A.Seth,CMC
March 24, 2015
Brent Carson
Van Ness Feldman
719 Second Avenue, Suite 1150
Seattle, WA 98104
Re: Vuecrest Estates Preliminarv Plat
LUA-13-000642, ECF, PP, MOD
Dear Mr. Carson:
At the regular Council meeting of March 23, 2015, the Renton City Council adopted the
recommendation of the Planning and Development Committee to amend Condition 13
of the Hearing Examiner's Final Decision. A copy of the approved Committee report is
enclosed.
If you have any questions, please contact Jason Seth, City Clerk, at 425-430-6502.
Sincer ly,
egan Gregor
Deputy City Clerk
Enc:P&D Committee Report
cc: Mayor Denis Law
Council President Ed Prince
Julia Medzegian,City Council Liaison
I Hearing Examiner
Elizabeth Higgins,Senior Planner
Jennifer Henning, Planning Director
Vanessa Dolbee,Current Planning Manager
Steve Lee, Development Engineering Manager
Craig Burnell,Building Official
Sabrina Mirante, Development Services
Garmon Newson II,Senior Assistant City Attorney
Larry Warren,City Attorney
Maher loudi, DR Strong Consulting Eng.
Parties of Record(46)
1055 South Grady Way•Renton,Washington 98057• (425)430-6510/Fax(425)430-6516•rentonwa.gov
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PLANNING AND DEVELOPMENT COMMITTEE
COMMITTEE REPORT APPROVED �Y
CITY COUNCIL
March 23, 2015 �a�v 3 Z� / s
I Vuecrest Estates Preliminary Plat (LUA-13-000642) Appeal
(January 5, 2015)
The Planning and Development Committee recommends that the Council find that the Hearing
Examiner made a substantial error in fact in Condition 13 in that the condition is ambiguous as
to how the secondary fire access may be provided. The Committee recommends that the
Council adopt an amended Condition 13 to read as follows:
13. Prior ro the recording of the final plat, a secondary fire access shall be
constructed providing a second means of access from Main Ave 5(102nd Ave. SEJ
to the plat by fire trucks and emergency vehicles. The extent of street
improvements necessary to effectuate this connection shall be determined by the
City of Renton Fire Department in accordance with applicable fire code standards
and shall be the minimum necessary to provide for sofe and effective secondary
access for fire trucks and emergency vehicles.
The Committee further recommends that in all other respects the Hearing Examiner's decision
be affirmed.
��� -
,
,
� � � �.
f��andy Corman, Chair
�Tnx�do Pavone, Vice Chair
Marcie Palmer, Member
cc: Larry Warren
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