HomeMy WebLinkAboutAgenda Packet for 6/15/2015 AGENDA
RENTON CITY COUNGL
REGULAR MEETING
June 15, 2015
Monday, 7 p.m.
1. CALLTO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. SPECIAL PRESENTATION
a. Police Department - Employee Promotions & Recognition
4. PUBLIC HEARING
a. 2016-2021 Six-Year Transportation Improvement Plan
5. ADMINISTRATIVE REPORT
6. AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one-half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
7. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of the Council meeting minutes of 6/8/2015. Council concur.
b. Community Services Department recommends approval of an addendum to CAG-13-149, Job
Order Contract (JOC) with Forma Construction, to extend the term to July 15, 2016. Refer to
Finance Committee.
c. Police Department requests authorization to hire an Electronic Home Detention Coordinator at
Step E of the Grade pn56 salary scale. Council concur.
d. Police Department recommends approval of the 2014 Edward Byrne Memorial Justice Assistance
Grant (JAG) in order to accept funds in the amount of $30,482 to help fund the Domestic
Violence Advocacy Assistance Program. Council concur.
e. Utility Systems Division submits CAG-14-005, Maplewood WTP Access Platforms & Fall
Protection Improvements project, contractor General Mechanical, Inc.; and requests acceptance
of the project, approval of the final pay estimate in the amount of$8,133.66, and release of the
retainage bond after 60 days, if all required releases are obtained. Council concur.
Page 1 of 2
8. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary. .
a. Finance Committee: Vouchers
b. Transportation (Aviation) Committee: 2016-2021 Six-Year Transportation Improvement Plan*
9. RESOLUTIONS AND ORDINANCES
Resolution:
a. 2016-2021 Six-Year Transportation Improvement Plan (See item S.b.)
10. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.)
11. AUDIENCE COMMENTS
12. ADIOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
COUNCIL CHAMBERS
June 15, 2015
Monday, 6 p.m.
2015 Comprehensive Plan Update
WSDOT Turnback of SR 900 and SR 515
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCE55 CHANNEL 21
To view Council Meetings online please visit rentonwa.gov/councilmeetings
Page 2 of 2
�
CITY OF RENTON COUNCIL AGENDA BILL '� b
Subject/Titie: Meeting:
Job Order Contracting CAG-13-149 Addendum REGULAR COUNCIL- 15 Jun 2015
One/Third-Year Extension
Exhibits: Submitting Data: Dept/Div/Board:
A. Addendum to CAG-13-149 Community Services
Staff Contact:
Michael Nolan
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION: '
On July 16, 2013, the City retained Forma Construction as their on-call contractor in accordance with the I
' state Job Order Contracting provisions. Per the RCW, the duration of the contract was for two years I
with an option for a third year. This addendum would exercise that third year option.
Since its inception, seven different city divisions have used JOC for 57 projects valued at
, $1,514,903.11. The Job Order Contracting system has proven to be a huge time saver for project
managers, allowing them to complete more projects in less time.
STAFF RECOMMENDATION:
Approve the addendum with Forma Construction, authorizing a one year extension of the contract.
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CITY OF RENTON COMMUMTY SERVICES DEPARTMENT
ADDENDUM TO CAG-13-149, JOB ORDER CONTRACT
Between
CITY OF RENTON AND FORMA CONSTRUCTION COMPANY
ADDENDUM#1-15
This amendment is entered into between the City of Renton and Forma Construction Company
("the Parties"). By this written amendment, the Parties mutually agree to amend the original
and existing Job Order Contract ("Agreement") entered into by the Parties on luly 16, 2013
(Reference: CAG #13-149), and the previous mutually agreed written amendments of that
original and existing Agreement.
Amendments related to Addendum 1-15
Amendment 1: Article 1. Scope of Services and Term:
Pursuant to RCW 39.10.440(2), the Parties mutually agree to extend the Agreement for an
additional year.The Agreement will now expire on July 15, 2016.
Amendment 2: Article 1. Scope of Services and Term:
Article 1, Scope of Services and Term, of the Agreement, is hereby amended to include the
followin additional lan u : I
g g age f Contractor be ins erformin work ursuant to a valid work
g p g p
order before the expiration of the Agreement, Contractor will continue erformin the work
P b
until the work is complete, even if the work continues beyond the expiration of the Agreement,
at Renton's sole discretion.
Amendment 3:
Contractor, the company formerly known as Berschauer Phillips Construction Company is now
known as Forma Construction Company.
ADDENDUM#1-15 TO THE CITY OF RENTON AND FORMA 1
CONSTRUCTION COMPANY 2013 JOB ORDER CONTRACT
1 i
All other provisions of the July 16, 2013 Agreement shall remain the same and in full force and
effect.
This Agreement is entered into as of the day and year written below.
CONTRACTOR RENTON
Signature Signature
Date Date
Denis Law, Mavor
Printed Name and Title Printed Name and Title
Forma Construction Company
Business Name
1016 1st Ave 5., 4th Floor
Mailing Address Attest,Signature
Seattle WA 98134 Jason Seth, Citv Clerk
City State Zip Printed Name and Title
ADDENDUM#1-15 TO THE CITY Of RENTON AND FORMA 2
CONSTRUCTION COMPANY 2013 JOB ORDER CONTRACT
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ADDENDUM#1-15 TO THE CITY OF RENTON AND FORMA 3
CONSTRUCTION COMPANY 2013 JOB ORDER CONTRACT
CITY OF RENTON COUNCIL AGENDA BILL �7 C
I
Subject/Title: Meeting:
Start Electronic Home Detention Coordinator at REGULAR COUNCIL- 15 Jun 2015
Step E wage
Exhibits: Submitting Data: Dept/Div/Board:
n/a Police
Staff Contact:
Dave Leibman, Commander, ext. 7573
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Kenneth McMullen was hired as a Jailor for the Renton Police Department in September 1994. He was
later promoted to Sergeant and, like all of our jailors, moved on to SCORE when it opened in 2011. For
the past four years, Mr. McMullen has continued as a Sergeant with SCORE, working a variety of
assignments.
His selection as an Electronic Home Detention Coordinator was a natural fit for his more than 20 years
of corrections experience.
STAFF RECOMMENDATION:
Authorize compensating Kenneth McMullen as an Electronic Home Detention Coordinator at Step E of
Grade pn56 salary scale, effective June 16, 2015.
CITY OF RENTON COUNCIL AGENDA BILL
7-d .
Subject/Title: Meeting:
Edward Byrne Memorial lustice Assistance Grant REGULAR COUNCIL - 15 Jun 2015
(JAG) Program FY 2014 Local Solicitation
Exhibits: Submitting Data: Dept/Div/Board:
A. Agreement Police
Staff Contact:
Mike Luther, Commander, Ext. 7512
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 30,482 Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ 30,482
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
The City of Renton Police Department has applied for, and been awarded, the 2014 Edward Byrne
Memorial Justice Assistance Grant to help fund the Renton Police Department's Domestic Violence
Victim Advocacy Program and provide assistance to victims of sex trafficking. The grant requires no
contributing funds for eligibility. The duration of the grant is for four years from approval by the Office
of Justice Programs. It does require that the application, in its entirety, be made available to the Mayor
and City Council for their review and comment. This is the eleventh year that the City of Renton has
applied for this grant and successfully received the funding for the citizens of Renton.
The grant assists with direct victim services to include emergency shelter, food, clothing, gas, travel,
moving truck, emergency cell phones, and assistance with costs associated with law enforcement in
locating and arresting the defendant to help ensure victim safety. The grant will also assist with costs
associated with the Victim Advocate coming in after hours to assist victims, or the family of a victim, on
significant calls for services such as DV homicides. Prevention/education and supplies are needed for
the ongoing awareness to the citizens of Renton via community outreach and presentations. The Renton
Police Department has been a leading department for training and education by sending law
enforcement teams consisting of Detectives, Patrol Officers and City Prosecutors to national training
conferences and co-sponsoring local trainings with the Violence Against Woman's Act (VAWA). With
the assistance of this grant the police department has made a commitment to assist victims of human
trafficking in eollaboration with our Special Operations Unit, Domestic Violence Victim Advocate and
Local Prosecution. We are attempting to hold defendants accountable and offer service to the victims of
human trafficking.
STAFF RECOMMENDATION:
Authorize the Mayor to sign the Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY
2014 Local Solicitation.
- - -- -
I —.— — — — — — — — — — — .
l , _ .
. �
Intera enc A reernent (
� Y �
Edward Byrne Mernorial
• Justice Assistance Grant�JAG) Program I
FY 2014 Local Solicitation
� Exec�zted by
City af Seattle
Department Authorized Representative: Diane Pilan
610 5�h Avenue I
PO Box 34986
SeattIe,WA 98124-4986 I
and I
City of Rentan,hereinafter referred to as"Recipient° I
Grant Manager: Commander Paul Cline j
1055 Grady Way j
Rentan,WA 98057
,
iN WITNESS WHEREQF,the parties have executed this Agreernent by having their
representatives affix their signatures below.
CITY UF RENTON CITY UF 5EATTLE
Denis Law,Mayor Mike Wagers,Chief Operating Officer I
Date: I
Autharized by: j
Grant Pragram: Edward Byrne Mernoriai Justice Assistance�rant(JAG)Pragram
FY tA JAG Interagency Agreement,Page 1 of 8
.
� • . .
WHEREAS,the Justice Assistance Grant QAG�Program is the primary provider of federal criminal ''
justice funding to state and lacal jurisdictians; and
WHEREAS,the JAG Prograrn supports all companents of the criminal justice system,from naulti-
jurisdictional drug and gang task forces to crinne prevention and domestic violence
programs,courts,corrections,treatment,and justice information sharing initiatives;and '
WNEREAS,the United States Congress autharized$685,828 in the jusrice Assistance Grant(JAG)
Program for jurisdictions in King County; and
WHERBAS, 11 jurisdictians in King County were required ta apply for a JAG Program award with a
singte,jaint appiicatian; and ,
WHEREAS,the City,as the identified Fiscai Agent,submi[ted the jaint application to the Bureau of �
Justice Assistance on July 9, 2014 to request JAG Pragram funds;and i
WHEREAS,based on the City's successful application,the Bureau of Justice Assistance has
I awarded$685,828 tc�the City frorrt these JAG Pragram funds;and
WHEREAS,pursuant to the terms of the granC whereby the City,as the identified Fiscal Agent for
this award,is to distribute grant funds to co-applicants,the City intends ta transfer same of
the JAG funds it receives to those co-applicants;and
WHEREAS,the City is not obligated to continue or maintain grant funding levels for the jAG I
Pragram once grant funds have lapsed; and
WHEREAS,recipients of JAG funds from the City should not anticipate the City will assume
responsibility for any program costs funded by)AG once JAG funds are spent;
NOW THEREFORE,the parties hereto agree as follows:
This Interagency Agreement contains six Articles:
I, ARTICLE I: TERM OF AGREEMENT:
�i The term of Chis Interagency Agreement shall be in effect frorrt the date it is executed by the SPD
Chief aF Police,or designee,until 5eptember 30,2t}17 unless terminated earlier pursuant to the
provisions hereof. .
AR.TICLE II: DESCRIPTIUN OF SERVICES
' The services to be performed under this Agreement shall be canducted for the staCed purposes af
the Byrne MemQrial justice Assistance Grant(JAG� Program(42 U.S,C.375�{a.�The Edward Byrne
Memorial Justice Assistance Grant(JAG� Program is the primary provider of federal criminal
justice funding to state and lacal jurisd�ctiQns.JAG funds support all components of the criminal
' justice system,from multijurisdictianal drug and gang task forces to crime prevention and
'� dornestic vialence programs, courts,corrections,treatment,and justice inEormation sharing
FY l d 3AG Interagency Agnement,Page 2 of 8
�
�
initiatives.JAG funded projects may address crirne through the pravision of services directly to
individuals and jor cammunities and by improving the effectiveness and ef€'iciency a€criminal
justice systems,processes,and procedures.
ARTICLE 1II: SPECIAL CONDITIONS
• Funds are pravided by the U.S.Department of Justice,Office of justice Programs,Bureau of•
Justice Assistance solely for the purpose of furthering the stated okrjectives of the Edward
Byrne Memorial Justice Assistance Grant QAG) Program.The Recipient shall use the funds
to perform tasks as described in the Scope of Work portion ofthis Agreeznent.
• The Recipient acknowledges that because this Agreement involves federal fundin�the
period of performance described herein will likely begin prior to the availability of
appropriated federal funds.The Recipient agrees that it will not hoId the Seattle Police
Department,the City of Seattle,or the Department af justice liabie far anp damages,claim
far reirnbursernent,or any type a�payment whatsaever for services performed under this
Agreement prior ta the distribution and avaiIabiliry af federal funds.
• The Recipient shall comply with all conditians and litnitatiot�s set forth in the FY 2014
Justice Assistance Grant Program Award#2014 DJ BX 1Q34.
The FY 2�14 Justice Assistance Grant Pragram Award Report#: 2Q14 DJ BX 1034 is
atCached to and made part Qf this agreement,as Attachment A,Allocation and use af grant
funding must be in accordance with all special conditions included in the Award Repor�.Ali
Recipients are assumed ta have read,understood,and accepted the Award Report as
binding.
• The Recipient acknowledges that all allocations and use of funds under this agreetnent will ,
be in accordance with the Edward Byrne Memorial Justice Assistance Grant(JAG� Formula
Program: Lacal 5alicitation.Allocation and use of grant funding must be coardinaCed with
the gaals and objectives included in the Local Solicitation.All Recipients are assumed ta
have read,understood,and accepted the Local Solicitation as binding.
• Recipient agrees to obtain a valid DUIVS pro�te and create an active registration with the
Central Contractor Registration(CCR) database no Iater than the due date of the Recipient's
�irst quarterly repart after a subaward is made.
• The Recipient shall compIy with all ap�licabie taws,regulations,and program guidance. A
nan-exhaustive list af regulations commonly applicabte to BjA grants are Iisted below,
including the guidance:
(A) Administrative R�quirements:OMB Circular A-102,State and Laca1 Governments
(10/7/94,acnerided 8 f 29J07�(44CFR Part 23�
(B) Cost Principles: OMB Circular A-$7,State and Local Govern�nents (5/�0 j04} �
FY 14 JAG Interagency Agreement,Page 3 of$
I
�
i
� (C) Audit Requirements: OMC Circular A-133,Audits af.State,Local Governments,and
� . Non-Pro�t ilrganizations (6/24J97,inciudes revisions in the Federal Register
6J2fi/03)
(D} The Recipient mnst comply with the most recent versiar�of the Administrative
Requirernents,Cost Principals,and Audit Requirements.
1) Non-Federal entities that expend$500,000 or mare in one fiscal year in
Federal awards shall have a single or prograrn-specific audit canducted Far that
year in accordance with the Office of Management and Budget�OMBJ Circular
A-133-Audits of States,Lacal Governments,and non-Prafit Organizatfans.
' Non-federat entities that spend less than$SQ0,040 a year in federal awards are
I exempt from federa!audit requirements for that year,except as noted in
Circular No.A-133,but recQrds must be available for review or audit by
apprapriate officials of the Federal agency,pass-through entity,and General
Accounting Office(GAO).
I 2) Recipients required to have an audit must ensure the audit is perfarmed in
accordance with Generally Accepted Auditing Standards (GAAS�,as found in
' the Government Auditing Standards (the Revised Yellow Boak) developed by
the Comptroller General and the QMB Compiiance Supplemenk The Recipient
' has the responsibility af notifying the Washington 5tate Auditor's Clffice and
' requesting an audit.
, 3} The Recipzent shall mairitatn auditable records and accounts so as to facilitate
, the audit requirement and shall ensure that any sub-recipients also maintain
auditable records.
4} The Recipient is responsibie far any audit exceptians ineurred by its awn
j organization or that of its subcontractars,Responses to any tznresolved
managetnerrt findings and disallawed or i}uesCioned costs sha11 be included
with the audit report submitted to the Seattle Police Degartment�The
Recipient must respond to requests for information or corrective action
concerning audit issues ar findings within 34 days of the date of request.The
City reserves the right to recover from the Recipient all disallowed costs
resulting from the audit.
5) [f applicable,once any single audit has been completed,the Recipient must
send a full copy af the audit to the City and a letter stating there were no
findings,or if there were findings,the letter should provide a [ist of the
findings. The Recipient rnust send the audit and the letter na later than n'rne
• months after the end af the Recipient's fiscal year(s)to:
Diane Pilan,jAG Fragram Manager
Seattle Police Department
61Q Sth Avenue
PO$ax 349$6
FY 141AG Interagency Agreement,Page 4 of 8
Seattle,WA 98124-4986 ''
206-386-1996 '
6) In addition to sending a copy of the audit,the Recipient must include a
corrective action plan for any audit�ndings and a copy of the management
letter if one was received.
7) The Recipient shall include the above audit requirements in any subcontracts.
• The Recipient agrees to cooperate with any assessments,national evaluation efforts,or
information or data collection requirements,including,but not limited to,the provision of
any information required for assessment or evaluation of activities within this agreement,
and for compliance BJA reporting requirements.
• When implementing funded activities,the Recipient must comply with all applicable
federal,state,tribal government,and local laws,regulations,and policies. The Recipient is
entirely responsible for determining the Recipient's compliance with applicable taws,
regulations and poticies,which include,but are not limited to:
(A)City of Seattle regulations including, but not limited to:
(1) Equal Benefits Program Rules
(SMC Ch.20.45:http://cityofseatt]e.net/contract/equalbenefits/)
(2) Women and Minority Owned Affirmative Effort: If a Recipient intends to subcontract
out any part of a contract instead of performing the work itself,then the following
requirement applies:Consultant shall use af�rmative efforts to promote and
encourage participation by women and minority businesses on subcontracting .
opportunities within the contract scope of work. Consultant agrees to make such
efforts as a condition of this Agreement. i
a. Outreach efforts may include the use of solicitation lists,advertisements in
publications directed to minority communities,breaking down total
requirements into smaller tasks or quantities where economically feasible,
making other useful schedule or requirements modi�ications that are likely to '
assist small or WMBE businesses to compete,targeted recruitment efforts,and
using the services of available minority community and public organizations to
perform outreach.
b, Record-Keeping: The Consultant shall maintain,for at least 24 months after
the expiration or earlier termination of this Agreement,relevant records and
information necessary to document all Consultant solicitations to
subconsultants and suppliers,all subconsultant and supplier proposals
received,and all subconsultants and suppliers actually utilized under this
Agreement. The City shall have the right to inspect and copy such records.
(3) Licenses and Similar Authorizations: The Consultant,at no expense to the City,shall
secure and maintain in full force and effect during the term of this Agreement all
FY 141AG Interagency Agreement,Page 5 of 8
required licenses,permits,and similar legal authorizations,and comply with all
requirements thereof.
(4) Use of Recycled Content Paper: Whenever practicable,Consultant shall use reusable
products including recycled content paper vn all documents submitted to the City.
Consultant is to duplex all documents that are prepared for the City under this
Cantract,whether such materials are printed or copied, except when impracticable
to do so due to the nature of the product being produced. Consultants are to use
100%post-consumer recycled content,chlorine-free paper in any documents that
are produced far the City,whenever practicable,and to use other paper-saving and
recycling measures in performance oE'the contract with and for the City.
(5) Americans with Disabilities Act: The Consultant shall comply with all applicable
provisions of the Americans with Disabilities Act of 1990 as amended (ADA)in
performing its obligations under this Agreement Failure to comply with the
provisions of the ADA shall be a material breach of,and grounds for the immediate
termination of,this Agreement
(6) I'air Contracting Practices Ordinance: The Consultant shall comply with the Fair
Contracting Practices Ordinance of The City of Seattle (Chapter 14.10 SMC),as
amended.
(7) Suspension and Debarment:The Recipient certifies that neither it nor its principals
are presently debarred,suspended,proposed for debarment, declared ineligible,or
voluntarily excluded from participating in transactions by any Federal department or
agency. By signing and submitting this Agreement,the Recipient is providing the
signed certification set out below. The certification this clause is a material
representation of fact upon which reliance was placed when this transaction was
entered into.
If it is later determined that the Recipient rendered an erroneous certification,the
Federal Government and City may pursue available remedies,including terminarion
and/or debarmen� The Recipient shall provide immediate written notice to the City
if at any time the Recipient learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
The Recipient agrees by signing this Agreement that it shall not enter into any
covered transaction with a person or subcontractor who is debarred,suspended,
proposed for debarment, declared ineligible,or voluntarily excluded from
participation in this covered transaction,unless authorized in wriring by the City.
The Recipient shall include the requirement in this section in any subcontracts.
(8) In the event of the Recipient's or subcontractor's noncompliance or refusal to comply
with any applicable law,regulation or policy,the City may rescind,cancel,or
terminate the Agreement in whole or in part. The Recipient is responsible for any
FY 14 7AG Interagency Agreement,Page 6 of B
and all costs or liability arising from the Recipient's failure to comply with applicable
law,regulation,or policy.
ARTICLE N: SCOPE OF WORK
The Scope of Work of this Agreement and the time schedule for completion of such work is as
described in Attachment B: Edward Byrne Memorial Justice Assistance (JAG) Grant Formula
Program King County Joint Application, Praject Narrative and Attachment C:JAG Budget •
Worksheet,as approved by BJA.Attachment B and Attachment C are attached to and made part of
this agreement.
The work shall,at all times,be subject to the City's general review and approval.The Recipient
shall confer with the City periodically during the progress of the Work,and shall prepare and
present such information and materials (e.g.a detailed outline of completed work) as may be
pertinent,necessary,or requested by the City or BJA to determine the adequacy of the Work or
Recipient's progress.
ARTICLE V: PAYMENT
(A)Compensation
The Recipient shall be reimbursed on an actual cost basis. Total compensation under this
Agreement is$30,482.
The Recipient shall incur authorized allowable expenses in accordance with the Program
Narrative and Project Budget,as detailed in Attachments B and C.
The Recipient may request additional reimbursement up to the amount of interest accrued on
their portion of the grant award.The City will provide quarterly statements to the Recipient,
once the interest balance accrued equals at least$1,000.Reimbursements will not be made for
interest accrued that is less than$1,000.Reimbursements can be requested, up to the total
amount of interest accrued,after the inirial quarterly statement has been sent,to perform
tasks in accordance with the Program Narrative and Project Budget,as detailed in Exhibits B
and C.
The Recipient shall submit invoices not more than monthly,and at least quarterly.After the
first quarter,monthly submission is preferred.Invoices are due no later than 30 days after the
end of the period in which the work was performed, .
No travel or subsistence costs,including lodging and meals,reimbursed with federal funds
may exceed federal maximum rates,which can be found at: http://www.gsa.gov.
(B) Manner of Payment �,
The Recipient shall submit reimbursement requests not more than rrionthly,and at least
quarterly.After the first quarter,monthly submission is preferred. ',
Requests are due no later than 30 days after the end of the period in which the work was '
performed.Reimbursement request forms are provided, Substitute forms are acceptable.
FY 14 JAG Interagency Agreement,Page 7 of 8
With each reimbursemenC request,the Recipient shall submit:
• Detailed spreadsheet of expenditures by task and related financial documents (rimesheets,
invoices)
■ Project status report
■ These documents and invoices must be kept on 61e hy the Recipient and be made available
upon request by the City or to state or federal auditors
Reimbursement will not be processed without accompanying documentation for the
corresponding time period.
Once the above conditions are met,payment shall be made by the City to the Recipient.
Submit invoiGing and documentation to:
Diane Pilon,JAG Program Manager
Seattle Police Department
610 5th Avenue
PO Box 34986 ,
Seattle,WA 98124-4986
206-386-9885
ARTICLE VI: AMENDMENTS
Na modification or amendment of the provisions hereof shall be effective unless in wriring and
signed by authorized representatives of the parties hereto.The parties hereto expressly reserve
the right to modify this Agreement,by mutual agreement.
FY 141AG Interagency Agreement,Pagc 8 of 8
Attachment A
Depaibnent of Justice
_,,..
Office of Justice Programs
Bureau of Justice Assistance PAGE 1 oa i
Grant
I.RE(:IPIENT NAMH AND ADDft8S5(�nclading Zip Code) A AWARD NUMDER: 2014•DJ•DX-1034
Ciry of Suulc
P.O,Boa 94749 6004tb Avenue,F1am) 3.PROfEC7 PE0.10D:PROM 10/OIROt3 TO 09/]020I7
9nule,WA99124�6749 .
BUDCES PEIt[OD:F0.0M IDl01!]013 TO 09l'!O✓t017
6,AWARD DATR OWON201� I 7,A�IpN
lA.G1UNIfl8f0.SIVtiNDORNO. B.SUPPLGMENTNUMBL'0. t ����u��
916001J07 00 I
9.PREVfOUS A WAR D AMOUN7 S 0
J.PROf ECT TITL6 I 10.AMOWT OP TFfiS A WARD
PY 20I4 King Counry JoiM)AO Pmgam S 68S,BZR
I!I.TOTAL AWARD {6RS,R2A ,
12.SPECIAL CONDIttONS
THE ADOVE CRANT PROJECT fS APPROVED SUBIECTTO SUCH CONDITlON9 OR LfMITAT10N9 AR ARE SET FORTHON 7HE
ATfACHbD PACE(4).
I3.STATUTORY AUTfiORITY FOR CRANT
This projact is mpprnteJ wJcr FYl4(BIA-JAC)42 USC 3750,ci>�q.
I5.METHOD OP PAYMENT
GPk3
- AGENCY APPROVAL ��� GRANTFeN AC:CRP7AN(;N �
16.TYP6D NAME/1ND TITLE Of APPROV[NC OFflCIAL I tl.'lYPEU N�MN ANll l ITLE Of AUTNORfLEU CRANTEE Of FICIAL
Drnim O'DonacU Ed Munay
Direclac Mayor
I7.S(GNATUAE OF APPIWVINC OFFlCIA6 19.SICNATURE OF AUTHORIZBD RCCIPIENT OFFICIAL 19A,�ATB
,�_,r�.::.� ��`"�' � �''��3'!�(
AGENCY USE(m1LV
Z0.ACCOUNTMG CLASSiFICAT[ON CODES 2l. NUNGT0/65
FfSCALYFUNDC BUD.A OFC. DIVRE SUB. POMS AMOUNT
EAR ODL CT, 0.
X B Df 60 00 00 683E2A
. O7F FORM 4000/t(R6V,5-@7j PREVJOUS ED1TlONS AFE OBSOLETE.
OtP PORM 4000/3I�V.4-88)
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Attachment A�
1leparsme,zc oeJusc;ce •
� Oi6ceofJusticaPrngram�a AWARD
Rureau of Justice A'ssisfance CONTINUATTON3HE�T' • rw�s z or T
Grant
�r��-
PFL0IEC'CNUM36R 20i8-p1_B7(-1634 AWARDDATE 0&ObRBfA
. __ _ . . ... _._ -
SPEClAL CONbITtOlYS
1. The recipieat t�grecs tv aomply with the financinl end administrativa requicements set faRh in thc current ediHan ot the
Office oPtusticc Programs((71P)Finencial C3uide.
2. The recipient acknowledgw t6et failure to submit an accaptabla Equai Empioymcnt Opportunity Pian(if rtcipient i�u
mq�ired to submit onc pivsuant to 28 C.F.R.Socrion 42.302),that is spprovcd by the 4�ct for Civil RigEsd,is e
violatian of its Certified Assutances end may result in susprnsion or teRnination of[un6ing,until such time as the '
recipient is in comptiance.
� 3. The recipienl�greea to compiy with the orgenizatianal audit roquircmenls of 4M8 Ciccular A-133,Audits oF Statas,
' Loea!Governmeab,end tYan-Ymfit Organizstian.s,and ff�rthee understands amd agrees that funds may be we�hheld,ar
other related ecquircmcnts may bc imposed,if outstanding sudit isaues(if my)from OMB Circular A-133 audits(and
any qthcr sudits of OJP grant fonds)xre aot satisfactoriiy and proraptiy addrassed,as fuRher de:tcribed in ehe ourtank
edition of the t?.1P Fsnanciai{Juide. �
! 4. Recipient uadetstands and agrces that it canaot use nny Federat fur�ds,aither dirccqy or inc�ircetty,in anppaa of the
enactat�st{,repeai,modification ar adoption af any law,rcgulafion ar policy�8t 3ti}+ICYCI G�$i1YCP[!tlSCtit„Wit�l4UE tIlC
express prior wrinen approvel of OJP.
5. The rccipirnE must prctmptty reEcr to the Dt7.l OiG any creditrle evideace that a principnl,empbyee,agsnt,soatractor,
subgirantoe,subcontnctor,or ot6er person has cither 1)subcniutd a falsc claim for grant funds undw the F�Ise Claims
Act;ar 2}committec!a crimina]ac civii violatiar of laws peRaining to fraud,c�flict of interest,brihery,gratuity,ar
similar miscondnct invalving grant tunds. This eondiaon also epplies ro any subrccipionts. Potential fraud,waste,
abuia,or misconduct shouid bc reportcd to th¢OFG by- i
marlt
' Offica of che inspector Cenecal
U.S.Department oflustice
lavestzgations DivIsion
, 95q Parasylvaain Avcnuc,N.W.
Room 4?46
' Washington,DC 20530
a-meil:oig.hoUineQusdoj.gov
hotlitn:{coatact inforsnstiop in English end Spanigh):{8Q4)869-4499
or Yiotlinc Pax:(262)6ib-4$8 t
AddiHonal infomation is nvailatrie irom the DOJ OtG website st www.nadoj.govloig.
6. Recipient underetands and agreoa that k cennol nse my federel funds,vither direcqy or indirectly,ia auppart of any
contract ar suhawerd to either the Assaciation of Communiry drganizations far Reform Naw{ACOTtN}or its
' subsidiariu,withwt the express prior writlen approval ofOlF".
7. 7'[�recipient agrces to compty with any ndditional nqairements tf�at may be impoaed d�uing the gnnt paxfarma�o
period if the agency determines that the resipir.at ia x high-sisk gratNee.Cf.26 C.F.R.parts 66,70. .
01P fORM 4000/1 i��V.489j
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Attachment A
Departrnent of Justice
Office oflustice Programs AWARD
1 Bureau of Justice Assistance CONTINUATIONSFIEET PAGE 3 oP �
Grant /�
�/�'
PROIGCTMIMHER 2014•DI-BX-1074 AWARDDATE 08/06l2014 .
SPECUL CONDITIONS .
8. Thc recipicnt agrees to comply with applicable requirements regarding cegiaVation with the System for Award
Menagement(SAlvn(or with n successor govcrnment-wida syatem officially designnted by OMB and OJP).The
recipient also agree.a to cornply with applicahle restriclions on suliawards to fitst-tier subnecipients that do not acquire
arx!providn a Data Universal Numbering System(D[JNS)number,The details of recipieat obligaQonr are posted on
the Office af lustice Programs web site az http://www.ojp.gov/funding/aam.hCn(Awerd wnJition:RegialraGon wilh U�
System for Award Managemcnt end Universal Identifie�Requirements),and uC ineosporoted by nfercnce here.This
apecial condition does not�pply to an awacd to an individual who raeived the nward as a netural perwn(i.e.,unrelated
to any business or nan-profit organization that ha or s6c may own or operate in his or har name). '
9. Pursuant to Executive Order 13513,"Federal Leadaship on Reducing Text Messaging While Driving,"74 Fed.Reg.
S 1225(Octo6er 1,2009),the Department eocourages recipientr and wb recipients to edopt and enforce policies
banaing employxs from text messaging while driving any vehicla during the course oEpuforming work fundeQ hy this
gcant,and to establish workplace safety policiw and co�uct education,awareness,and other outreach[o decrease
crashes caused by distracted driverx.
,10. Tha reciyient agrees to comply with all applieable laws,tsgula�ons,policies,and guidance(including specific cost
limi�a,prior approval and repo�ting requtrements,where applicable)govaning the use of federel funds for exyenses
related to confaences,meeHngs,trainings,and other evcnts,including the provision of food end/or beverages at such
evenU,end costs of altendance at such events. Information on patinent laws,regulations,policics,and guidance is
evailable in the OJP Financiat duide Confercm:e Cost Chapter.
I I. T6e recipient understands aad sgrees that any traini�or treining materials developed or delivered with funding
provided under this nward must edhere�o the O1P 7Yaming Guiding Principles for Grantees and Subgrentees,available
nt httyJ/www.ojp.usdoj.gov/Cunding/ojptcainingguidingprinciplcs.6tm.
il. The tccipient egrees thal if it currenQy has an open award of federrl funds or if it recoives an awnrd oFfederal funds
other than this OJP award,end those award t�nda have becn,are being,or are to be used,in whole or in pert,for one or
more oFthe ide�Rical cost items for which funde ere being proviSed under this OJP award,lhe recipient will prompNy
aotify,in writing,the grant menager for this pJP eward,and,if so requested by OJP,zeek a budget-modi£cation or
change-of-project-scope grent sdjustment notice(QAN)to eliminete any inappropriau duplication of ftinding.
13. The recipient undentands and agrees tl�at eward turuis mey not be used W discriminate egeinst or denigrate the
roligious oc moral beliefs of studcnts who participate in programs for which financial assistance is provided from Ihose
�unds,or of tho pnranta or lege!guardians oF euch scudents. �
14. The recipient understands end agrees that-(a)No awerd funds may be used to maintain or establish a compuler
networkunless sach nehvork blocks the viewing,downtoading,a�d exchanging oFpornogrephy,�d(b)Nothing in
aubscction(e)limits thc uu of funds necessery tor any Fcderal,Sta1e,tribel,or bcal law enforcemmt agency or any
otMer endty carcymg uut criminal investigationa,prosecution,or edjudication ectivitics.
I5. Tlie recipient agrees to comply with OJP grent monitoring guidelmeg protocols,and procedurux,and to cooperate with
BJA and�CFO on ell grant monitoring cequesW,including rcquests related to desk ieviews,enhenced programmatic
desk reviews,and/ot site visits. The recipient agrees W provide to BJA snd pCFO all dceumenCation necessary lo
cornpkte monitoring casks,including document�tion related W any subawards made under thu nward. Further,the
rocipie,nt agreea W abide by reasonabTe deadlines se1 by BJA and OCFO for providing the requeskd documents.
Failure m cooperate with B)A's/OCFO's grant monitoring activities may tesuft m sanetiona afFecting the recipient's
DOJ ewards,including,but not limited to:withholdings and/or other restrictiona on the recipicn�a accesa to gr�nt
fuads;referral to the OtFce af the(n.vpector Gcneral for audit review;designation o[the recipient as e D07�gh Risk
grantee;or terminetion of an awud{s).
OIP FORM 400012(REV,4-68J
Attachment A
Dcpartment ofJustice
Office of Justice Programs AWARD
• Bureau of Justice Assistance CON'['INUATIONSHEET PAG& 4 oF �
Grant
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PRQIECTNUMBER 20U-OJ-HX•1074 AWAADDA7B 68f0ER014
SPEC/AL CUNDITlONS
15. Thc recipient egrecs to compty with applicabk requirements ta repori ficst-tier subawards of 525,000 or more and,in �
ctttxin rircumstances,io report tbe names and Wtel eompensation of the five most highly compensated executivav of
the recipienL and first-Nv subrecipients oF awerd funds. Such data wilt bc submitted to the FFATA Subaward
RepoRing System(FSRS}. The dct�ils oFrecipienl obligations,which darivo frum the Federal Funding Accountability
end Transparettcy Act of 2006(FFATA),are posted on tha Office of Justice Programs web site at
http://www,ojp.govlfunding/ffata.htm(Awazd condition:Reportiog Subawarda and Executive Compensation),end are
incorporated by refertnce here. 7'his condition,and its nporting nquirement,does not apply to grant awards made to
an individuel who received the awnrd as n nutucal person(i.e.,euuelated to sny business or non-profit organizallon thet
hc or ahe may own or operate in his or her neme).
17, TTe recipient egrees that alf income generuted ea a direct result of this award shall ba decmed program income. All
program incomo eamed must be accounted for and used for the purpascs of funds provided under ihla award,including
such uae being cunsiatenl with the wnditions ofdu.award,Me effeclire edition ofthe OJP Financial Guide and,as
applicable,either(1}28 C.F.R.Part 66 or(2)28 C.F,R Part 70 and Z C.F.R Part 215(OMB Circular A-I l0). Furthe,
the usa ofprogram income must be reported on the quarterly Federel Financial Report,SF 423.
I8, To avoid duplicating acts�ing networks or 1T syctems in eny initintive.a funded 6y BJA for law enforcement information
sharing systems which involve iMerstate connxtivity between jurisdictions,such systema shall tmploy,to t6e extent
Qossibta,existmg networks as the communication backbone to ochieve interstate connecNviry,unless the grarctee can
demonslrnte to the setlsfectlon of HJA that this requirement would not be wst effective or would impair the
funcfionality of a�existing or proposed 1T syatcm. '
19. In order to promote informa[ion sharing and enuble in[eroperabiliy arnong disparate systems across thc justice mnd
publie safery community,OJP cequires the grantce ro comply with DO]'a G{obal Justice Infocmation Sharing Initialive
(DOPs C3lobal)guidel"v�s xnd re�rommendalior�v for thu paRicular grant GcaMee shall confarm to the Global
Standards Pnckage(GSP)and all constituent elements,whe:e apylicable,as described ar. ,
6ttpJlwww.it.ojp.gov/g9p,�rantcondition.Cirantee shatl docimtent planned approaches to information sharing and
deacribe compliencn to the GSP and appropriate privacy policy that piotxts shared information,or provide detai)ed
justification for why an alternative approach is recommended.
20. The recipient is required m establish e Wsl fund eccount.(The uust fund roay or may not be an intuest-bearing
account.)The fund,incfud'mg any interest,may not be nsed ro pey debts or expmses incurted by other activities beyond
the scope of tFje Edwerd Byrne Memorial lustice Aasistancn Grant Program(!AG).The rccipient also agrces to obligate
the grant funds in Ihe trust fund(including any intetpst eamed)during fha period of the grant end expcnd within.90
days thereatter.Any unobligaeed or unexpended Rmds,including interest eameJ,must be returned to the Office of
Justice Progtams at the time oPcloseout.
21. IAG Cunds tnay bc used m purchase vesta for an agency,but they may not be used as the SOYo match far purposes of the
Bulletpcool'Vest Parh+ersbip(S VP)pcogcern.
22. The recipient�grees to submit a signed certificntion that that all law enforcement agencies receiving vests purchasc:!
with JAO Cunds�ave a written"mandatory wesr"policy in effect.Fiscal egents a�s�ate agencies must keep signed
ceRi6catioas on 6{e Por arry subrecipicnts planning to utilizc lA0 funds for baliistic-resistanl and sleb-�esistant bady
atmor pnrchases.T6ia policy must be in place for at leest uq unifortned officers before any JAG funding can be used by
the agency for body amior.Therb are oo requirements regarding the�ature of tdc policy other than it bcing a mandatory
e
wear policy for all uniformed officers whilG on duty.
O!P FORM 4000R(RF.V.4R9) �
Attachment A
Depactment of lustice
Office of Jastice Programs AWARD
. Bureau of dustice Assistance CUNTINUATIONSAEET PAGE f OF T
Grant ��
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PRUJtCTNUMBER 2014Ql-HX-IWa AWARDDATB OB10612014
SPECIAL CONDJTIONS
23. Ballistie-resistent and stab-resistant body armor purchased with]AG funds may be purchasad at any thraat level,make
or modci,from any distribator or manuFacturer,as long as the vesta have Mxn tcsted end found to comply with
appliceble NalionsllnstiNte of Justice bafl istic or slah standards and ece listed on thc NIJ Complient Body Amior
Mode(List(http:Unij.gov).In addition,ballietic-resistant end sta6-resistant bvcly ermor purchased must,be American-
made,The latest NU stendard information can be found here_6ttp:/lwww.nij.gov/topicshechnology/body-armodsafety-
initiativahtm.
24. The grantee agrcw to assist HJA in complying wit6 the Notional Environmental Policy Aa(NEPA),the Nationai
Histaric Preservation Act,and other celated Federai cnvironmental impact analyses requinmrnu in lhe use oF these
giant funda,either ditecdy by the grantea or by a subecantee. Accordingly,the guntea egrees m firat de�ermine if any
of the fallowing activitics will bo tLnded by the gtaat,prior co obiignting funds tor eny of these putposes. ]f it is
detumined that arty of the following activities will be fundEd by the grant,the grantce agrees lo contact BJA.
The grantee uadersrands that this speciai condidon eppliw to its folkwing new activities whether or no1 thcy are being
apecificaliy fa�ded with thcsc grant tt�nds. That i,v,as long aa the activiry is being conducted by the grantee,a
snbgrante0.or any third parry and the aetivity nceds ro be undertakm in order ro use these grant funds,this speciat
condition mast ficst be mat The activities covered by this special condition are:
a.New cunsaucrion;
b.Minor renovation or remodeling of a property locatal in an environmentally or historically sensitive arca,inctuding
pmperties loealed within a l00-year flood plaio,e wetland,or habitat foc endangcred specics,or a proporty listul on or
eligible for iisting on the National Register of Historic Places; �
c. A rcnovation,kase,or nny proposed use oFn huilding or facility lhat wiU either(a)result in a changa in its basic
prior use or(b)significantly c6ango its size;
d. implemantation of a new program involving the use of chemicals o�her than cheinicals that are(a)purchascd as an
meidentsl component of a Cimded activity and(b)traditionally used,for exatnp(e,m office,housetrold,recreational,or
aducation mvitonroccRs;and �
e, lmpkmentation of a program relating to clendestine methnmphclamme laboratory operations,including the
idedtification,seizure,or closure of clandesGne methamphetamirte leboratories.
Thc grantee understands end agrees that complying with NEPA may require the preparation oCon Environmental
Assessmont and/or an Environmental impact Swtement,as direcced by BIA. Thc grantee fiactha understands and
agrces to the requiretnenls for implementation of a Midgation Plan,as detailed at
http://www.ojp.usdoj.gov/BJA/resource/nepahtml,for pcograms rolating to inethamphetamine laboratory operations.
Application of 1't�is Special Condition to Grantce's FacisRng Programs or Activities:Fur any oF the granree's or ics
subgeantees'existing progrems or activities that will be Punded by these grant tS�nda,the gantee,upon apeciFic request
• frorn BJA,egreee to caoperatc with BJA in any preparation by BIA of a national or program environme�rtal assessmen�
of tl�at funded program or activity.
25. The recipient agrees thal any information technnlog}+syslem funded or suppoRed by OJP fimds will comply with 28
C.F.R.Pnrt 23,Criminal l�tteiligence 5ysteros Operacing Poticies,ff OJP detecmine9 this regulation to bo applicable.
Should OJP dctermine 28 CFR Part 23 to be appficablc,03P may,at ifs discretion,perform audits of the system,as
per the regulation. Should any violation of 28 C.F.R Part 23 occut,Iha recipient may be fined as por 42 U.S.C.
3789g(c)-(d). Rxipieot may not satisfy such a firn with fedcral fun�.
26. The recipient a�to ensure that the Sc��e Information Technology Point of Contact receiv�written notification
regarding any infomontion technology project fvndcd by this grant during the obFigation and expenditure period.This is
to facilitate commuaicatio�amang{dcal and atate govwnmental enti6es tegardiag various informeUon technology
projects being conducted with Ihese grant funds.In addition,the recipient agrees to maintain an adminietrative file
documanting the meeting of this requiroment.For e(ist of State InFotmadon Technology Puints of Contact,go to
http://www.it.ojp.gov/default.aspz?area--policyAndPractia&page-!046.
orr FonM a000n�teev.e-s�y
Attachment A �
,
Department of lustice
Office of]ustice Programs AWARD
Bureau otJustice Assistance CONTINUATIONSHEET rnce s oF �
� Crant
��f�
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PR0T8G7NUA/BER 20I4-DJ-BX-ID34 AWARDDATE 08J06ROI0
SPECIAL CONDITTONS
, 27. The grantee a�u to comply with the applicable rcquircmerttr of 28 C,F.R.PaR 38,the Depertrnent of lustia
tegulation govmmng"Equsi T�eatmad for Faith Based Orgenizatlons"(the"Equai Trcatmnnt Regulation'7.The Equal
Treatmcnt Regulation providcs in part that Department of Justica granl awanJs of dicect funding may na be used ro
fund aay mhuently religious sctivitia,such as waship,nligious iroWcdon,or proulytizatian.Rwipicnts ofdircct
grarw may stilt eogage in inherently religious tctividcs,but wch activitias must be sepazate in time or pface from the
Departmenc of lus�ica Ponded program,and participation in such ectividu by individuals receiving services&um the
grantne or a sub-gnntee must be voluntary.7he Equsl Trwtrnent Reguletion also makcs ctesr fhat organizations
participeting in programs directly Cunded by the Department of lustice am nol permitted to di9criminate in the provision
of aenices on tiio basis of e beneficiary'a raligion. NohvithsUnding any other special cortditio�oP this awerd,faith- •
besed organizatiore mey,in some circumstances,cortsida tcligion os a basis for empbymer,t. See
h�tp J/www.ojp.gov/about/ocdequal_fbo.htrn.
28. Tt�e recipicnt acknowledges Uu►t ell programs funded through aubewnrds,whether at the state oT locnl levels,must
conform to the g�ant program requiremenb as sWted in BJA pcogrnm guidence.
29. Granfet agrees to wmply with the requiremenh of 28 C.F.R.Pact 46 and all OfSce of Justice Programs policies and
procedurea regarding the protecqon of human rueuch subjecls,including obtainmcnt ot'instilutional Aeview Board
approval,if appropriate,and subject informed conaeat. .
. 3Q. Grantee agraw ro comply with all confideatieliry requirmnents of 42 U.S.C.sectinn 3789g snd 28 C.F.R Part 22 that
ero applicable m collcetion,use,and revelation oi duta or infarmetion.Gran�ee tLnher agrees,ss a con0ition of grant
sppmval,to aubmit a Privacy CertiScate that i�in attord with rcquicements of 28 C.FR.Part 22 and,in pazticulaz,
section 42.23.
31. 'the ieeipimt agrees to monitor subawards under this JAG award in accocdanee wilh ell applicnble statutes,regulations,
OMB cireulars,end guidelines,includ�g tbe OJP Financial Cuide,and to include the applicable conditions of tfiis
award in eny subawerd.'The recipieat is responsbk for over�ight of svbracipient spending and moaitoring of speci5c
outcomes and beoefils attributable lo use of JAd tunds by subrccipieats.The reeipient agreee m submit,upon request,
documrntecion of its policies snd procedures for monitaring of subawards under thiy award.
32, Tho raapir.nt agrees that funda received under this award will not be wed to supplart State or local funds,but wiR be
used ro incrcase Ihe amounts of such funds d�et would,in tha absence of Federal funds,ba rnade evailable for law �
enforcement ectivities.
33. Award recipietits must submit queRerly s Federal Finoncial Report(SF-425)and ennual pttfom�ance reports through
GMS(hdpa://gcants.ojp.usdoj.gov). Consistrnl with the DepaAmenCa rapoasibilities uoder the Govemment
Purl'ortnance end Results Act(OPRA),P.G.103-62,applicants who receive funding untler thie saliCitaHoa must
provida data t6ot axasure the rawlts of their work. Tbaefore,quarterly performance melrics reports must be submittal
through BTA's PerFormencc Measuremene Tool(PM7�we6site(www.bjaperformanatools.org). For more derniled
information on rcporting and other tAG requirements,refu to ffie JAG reporting requirsmaits w�ebpage.Failure to
aubtmt required JAG reports by established deadlinea may result in the freezing uf g2nt funds and future High Risk
designation. •
34. Award recipients must verify Point nf Contec�(POC),Fi�re�cial Point of Contact(FPOG�,and Autho�ud
Represrntrtive coexac,ti infom�ation in GMS,including tekphaia numbet a�e-mail addreaa. If mry information is
incortxt or has cLanged,a Qrent Adjnstmcnt Notice(GAN)roust be submittcd via the Granu btanagement System
(GMS)ro doeument afionges. '
OJP FOAM 9000A(REY.�•EB)
Attachment A
,
DepaRment of Justice
�ce aflusticc Programs AWARD
Bnresu of Justice Assistance CONTINUATIONSHEET PAGE 7 op �
Grant
�/' '��.
PAOIECTNUMBER M14-Dl-BX-1074 AWARDDA7E O8/DG20U
SPECIAL CONDlTIONS
35. The grantee agrees that within 120 days oFaward ecceptance,each current member ofa law tnCarcement tesk force
funded with these funds who is a task force commander,agency executive,task fmce o�ccr,or other tatk force
member of equivalent rank,wil]compietc requ'ved online(intemot-based)task force ttniniog.Addttional(y,all CuNre
�ask force members are required to complete Utis tiniaing once during t6e life oEthis awarcl,or once every four years if
multiplc awards include thia requiremenc.The inining is provided frea of chargc online through B1A's Cenler forTask
Force lntcgriry end Leadership(www.etfli.orp�.This training addtrsses taslt fone afTeeliveness es well as other key
issuw including privacy and civil(ibeRies/righa,task force perforv�ance meesurement,�mrsonnel selection,and task
force oversight And accountabiliry.When 8JA tunding suppocts a task foree,a task force pcnonne{roster should 6e
campiled and maintaineJ,slong with coiuse cumplotion eertificatea,by Ihe grant recipient.Additional information is
avaitabk regurding this requind training and access metlweL+via BJA's web site und the Ceater for Task Forcr
Integrity and Leadcnhip(www.ctfli.org).
36. No JAG f�nds may be expended on the purchase of unmenned aircraft,unmanned aircraft systems or unmanned aerial
vthiclu(UA/UASJ[JAV�unless the BJA Director ceRifia that exffsordinaty and exigent circumstanccv exist,meking
them essential to the maintenance of public saFery md�good order.Any atate or local jurisdiction receiving IIlA
approva!to utiiiu JAd fund+for this lype of purchasa must ceRify to DOJ that it received Federsl Aviedon
Adminishation(FAA)approval to operate e UMJASIUAV and that it is kgal W oporate a UA/UAS/IIAY irt the
proposed jurisdiction or geographic nrea. The recipient must submit s slatement on the goala and objecHves For ihe use
of a UA/UAS/UAV,t6e anticipated specific uses,end policy regarding pdvacy considnrations.BIA may require
edditional reporting requirernents that will bc stipulated post award.
37. BIA stcongly encourages thc reciQicnt m submit annual(or more frequent)1Ad sur.cess stories.To submil a success
atory,sign in to your My B!A accoiint at https://www.bja.govlLogin.espx to ecccss the Suceess Story Submissian form.
Ifyoo do not yet have a My BJA accounl,pleeae register a1 h�tys;llwww.bja.gov/profi le.aspx.Once you regisccr,one of
tho avnilable areac on your My BJA page will be"My 5uccess Stories".W ithin this box,you will sce an option to acid e
Success SWry.Once roriewed aad approved by BJA,aU success stories wiU appear on the new B1A Success Story web
pagr at httpsJ/www.bja.gov/SuccessSroryList.aspz.
38. Recipienl may not expcnd ot d[ewdown Cunds until tbe Bureau oClustice Assistance,O�ce of hurice Programt has
reoeival and approved the signed hiemoeandum of Unde�standing(MOU)between the dispasate jurisdictions aod has
issued a Grant Adju�ment Natiu(GAN)�eleasing t6is special coodition.
39. Recipient may not expend or drawdawn funds urtdl the Bureau of Justice Assistanca(BJAJ hu receiveil documentation
demonshadng that the statc tx local goveming body review nnd public comment requirements huve been met and a
(irant Adjushment Notice(QAl'7)has been approved rolcasiog this special condition.
40, Rccipient may not expend,or dnwdown[unds und'1 the Bureau of Justice Assistnncc,Office of lusrice Programs has
' roviewed and appcoved the Budget Naire6ve pottioti of the application and ha4 issued a Grant Adjuslrnent NoNce
(GA.'�informing the recipient of the apprwal.
4l. With respect to[his award,federal funds may not be used to pay cash compensation(salery plus boouses)to any
employa of the eward recipient at a ratc that excecds 110%of the mazimum annual saiary payable to a member of the
Federal govemment'a Srnior Executive Service(SES)st an egency with a Certtfied SES Performance Appraisal Syuem
£or tfiat yeaz. (An award recipienl may compensste an employee at a higher rate,ptovided the emourrc in excess of this
cqmpensntion limitation ie paid with aon•Pederel tLndsJ
This limitatjon o�rnmpensatioo rates allowable under this awurd may ba waivcd on an individual basis at Ihe
dise[etion of the O]P o�ciel indicated in tfie Qrogram announcement unda which this award'u made.
O!P FORM IUu0l2(AEV,468)
Attachment B
City of Renton. •
Project Name:Domestic Violence Victim Advocacy Program&Sex Trafficking
Investigation/Prevention Project
Project Cost:$30,482
Project Description:
Domestic Violence Victim Advocacy Program
This is the eleventh year for the Domestic Violence Victim Advocacy Program within
the Renton Police Department. This program is vital for the victims of Domestic
Viotence. We assist with and discuss our victim's safety, court processes,education,
awareness,and resources available through the police department as well as other
legal and community based organizations.
Direct Victim Services:These services are vitally important for the victim(s) and
children when they are leaving an abusive situation. Many of these services are
necessary until temporary or long-term shelter is found We provide emergency
shelter(up to 7 days),gifts cards for the purchase of food, clothing,gas,travel
expenses (plane,bus,taxi,&train),moving truck rental and the purchase of cell
phones with additional minutes for victims. The gift cards are in the form of VISA,
Safeway,Wal-Mart,McDonalds and/or airiine gift cards for victims who need to
travel longer distances to get away from an abusive situation or return to King
County Eor court proceedings. The grant will assist with the purchase of items or
costs associated with,identifying,locating,interviewing,processing evidence/crime
scenes,arresting and the prosecution of defendants to help ensure the safety of the
victims. This grant will also assist our victims by providing funds for our DV Victim
Advocate so she can be on call after hours to assist victims or the victim's family
members on significant calls for service such as DV homicides.
Supplies:Supplies are used to facilitate the needs of the Domestic Violence Victim
Advocacy Program,including the victim advocate,detective,evidence technicians
and sergeant. Supplies include but not limited to,the purchase of educational
material for the victims and their family,such as brochures,videos,books,
promotional items,handouts,and other items identified by the domestic violence
victim advocate for the prevention and education of this topic. They alsa include
necessary equipment for the DV Victim Advocate and other members of the division
such as laptop computers,scanners,cameras or any other item(s) needed to
investigate a domestic violence related offense.
Training:Training is required for the continued knowledge and education on the
topic of domestic violence. Laws and court rulings change regularly and training is
very important.The training budget is to be used by the domestic violence victim
advocate,detectives,supervisors,patrol officers,and prosecutors,as well as by both
local Renton Prosecutors and our DV Prosecutor from the King County Prosecutors
Office. Yearly we send two to three people to the�Tational Domestic Violence
� _ _ '
Attachment B
Conference. We use a team approach to strengthen our program and build on ideas
from other agencies programs, We also co-sponsor training with our local VAWA
(Violence Against Woman's Act) for law enforcement officer,prosecutors,and
advocates.
Sex Trafficking Investigation/Prevention
The Renton Police Department has made a commitment to assist victims and
prevent sex trafficking. Recently a program was starting,again involving the team
approach. It consists of inembers of our Special Operations Unit,Domestic Violence
Victim Advocate and Local Prosecutors. Our goal is to reach out and help runaway
girls before they can be victimized and to assist current victims by getting them
away from the abuser and away from the trafficking life style.
Program Need
Domestic Violence Direct Victim Services,Supplies and Training:This program
is essential in assisting victims of Domestic Violence to extract themselves from
potentially dangerous home situations,be available to assist in prosecution of the
offenders and to educate the victims on how to protect themselves and move
forward with their lives after removing themselves from their abusers. The
program provides short term shelter for the victim and their children,cell phones ta
provide safery and the ability to contact law enforcement and prosecutors to assist
in the prosecution of offenders.The program purchases educational materials,
brochures and other DV related information packets. The gift cards provide a small
amount of financial support for basic needs such as,food,gas and transportation to
get victim through the�irst couple days. The program also provides funding for
equipment for the DV Victim Advocate and detectives to purchase or update
computers,software,scanners and cameras used to investigate the incidents of
Domestic Violence. Finally the program provides training for the advocate,
prosecutors and the detectives on changes in the law and court rulings related to
Domesric Violence. Since we approach this issue with a team concept it is important
to include all of the above mentioned agencies and programs in the training. We
currently have a Superior Court Prosecutor assigned to work with us on these
issues. Funds are used to send at least two people to the National DV Conference to
obtain the latest investigative techniques and programs and bring that information
back to our investigators. Finally,we co-sponsor training with our local (VAWA)
Violence Against Women's Act group for officers,prosecutors and advocates.
Sex Trafficking: The City of Renton is experiencing an increase in contacts that
could be related to sex trafficking. Our goal initially is to dedicate resources towards
prevention and education in an attempt to help deter new victims and help current
victims of sex trafficking. We also need to emphasis education for our patrol officers
on the topic of sex traf�cking. We need to be able to recognize our contact as a
potential victim and someone in need of services.
Program Activities for 4-Year Grant Period:
�
Attachment B
The grant will allow us to continue to provide the needed services far victims of
crime,including but not limited to Domestic Violence offenses. Tt would also
continue to allow us to provide services and education to those victims and their
families. The supplies purchased would enable us to more effectively investigate
these crimes,document and preserve information,evidence,statements of affenders
and also aid in the prosecution of the offenders. We would be able to continue �
training investigators, officers,advocates and prosecutors in the most recent
investigative techniques,programs and court rulings as they relate to Domestic
Violence issues.
The grant will allow us to begin educating our officer in the topic of sex trafficking,
' identifying victims and getting them help instead of putring them in jail. It will also
assist with direct services to victims,such as bus tickets,gift cards for emergency
cash and any other costs or items the victims might need.
� 'n ' n Efforts Involvin AG and Related ustice Funds: �
, Anticipated Coordt aho g] J
We will continue to coordinate with JAG personnel to ensure our programs and
, expenditure fall within the expectations and guidelines of the grant and that we stay I
within the goals oE the process and the programs that are intended to help improve '
our community.
Project Objectives:
Objective:Maintain and or increase our level of assistance to crime victims and
continue to provide quality services and investigative abilities directed at assisting
victims,prosecutors and domestic violence victim advocates.
To increase our level of assistance and education to victims of sex trafficking. We
would also like to increase the level of knowledge our officers have in this topic so
they can recognize a victim of sex trafficking and get them the proper help.
Outcome: By providing the assistance to crime victims to safely move them away
from abusers and educating them on their rights and options we are.able to move
them away from the chance of being victimized again and to teach them how to
protect themselves from future incidents. In addition using the equipment and
training provided to better equip us to investigate and prosecute the offenders,
thereby restricting their access to the victims and protecting the community as a
whole.
$y providing assistance to runaways prior to them becoming victimized,we hope to
prevent some young girls from entering that]ife style. We also hope to help
removed some current victims,moving them away from that life style and get them
to a stable,safe environment.
Likellhood of the above outcome:While we cannot guarantee successful
prosecution of all offenders we believe the Iikelihood of protecting and educating
the victims and successful prosecution of a large portion of the offenders thereby
Attachment B
protecting the community as a whole will have a high level of success. In the past
we have seen success and very positive effects of this program.
Project Identifiers
Conferences and Train�ng,Partnerships,Court Advocacy,Education,Intervention
Programs
.
. .
ATTACHMENT C
FY 2014 JAG City of Seattle Joint Applicatiott—Budget Worksheet&Narrative
' A. Personnel � '
CITY OF SEATTLE
Name/Position Computation Cost
#of
Crime Prevention Coordinator Salary monthly salary months #of positions
(3 positions) $6,291 10.5 3 �198,167
� TOTAL: $198,167 �
� B. Fringe Benefits �
CITY OF SEATTLE
Name/Position Computation Cost
monthly #of
Crime Prevention Coordinator Salary benefits months #of positions
(3 positions) 51,762 10.5 3 $55,493
� TOTAL: 555,�93 �
� Seattle SubTotal: 5253,660 �
� G. Consultants/Contracts �
CITY OF AUBURN:
OT Fiate #of Hrs
Teen Late Night Program Officer OT 587.00 40.33 $3,509
Citizen's Police Academy Program Officer OT 58�.00 35.63 $3,l00
Fireworks Emphasis Program O�cer OT $87.00 234.48 �20,400
� Auburn SubTotal: $27,009 �
CITY OF BELLEWE:
Item Computation Cost
IP Server and Hard Drive Storage for Covert Camera System S 12,000
Camcorder for live streaming videos over a static IP address 53,560
� Bellevue SnbTotaL• 515,560 �
CITY OF BURIEN:
Purpose Location Computation Cost
Overtime for FootBicycle Patrol
Program 160 hours x S75/hour $12,000
3 officers x
Defense Tactical Training Registration Seattle area $300/each $900
� 3 officers x
Gang Training Registration Seattle area $250/each $750
1 officer x
� Forensic Computer Training Registration TBD a1,000%ach SI,000
Forensic Computer Training Airfare TBD 1 Roundtrip Airfare �500
Page 1
ATTACHMENT C
FY 2014 JAG City of Seattle Joint Application—Budget Worksheet&Narrative
Forensic Computer HoteUPer Diem TBD 5 days x $260/day S 1,000
IACP Conference Registration TBD 1 Chief x�350/each 5350
IACP Conference Travel TBD 1 Roundtrip Airfare $500
IACP Conference Hotel/Per Diem TBD 5 days x$200/day $1,400
Overtime for Trainings 20 hours x$75 $1,500
Automated External Defibriltators(AED)for police cars 2 units x$1,000 each 52,000
Forensic Computer Workstation Various components $2,110
Misc.Police Equipment 51,875
� Burien SubTotal: S25.485 �
CITY OF FEDERAL
WAY:
Item Computation Cost
OCULUS recorder 16G body wire&related equipment 1 $16,185
Adobe Pro Softwaze 8 277.34 $2,219 .
Taser 7 1,000 $7,000
Evidence Baz-coding,scanning,related equipment 55,291
Federal Way
SubTotal: 530,695 I
CITY OF KENT: '
Item Computation Cost
Patro)Officer OT-Hot Spot Emphasis $69.27/hour x 107
(20142U 15) hows $7,412.00
571.35/hour x ]OS
Patrol Officer OT {Hot Spot Emphasis-2016) hours $7,492.00
Social Security S 14,903.64 x.0'165 $1,140.00
Retirement S14,903.64 x.06 5894.00
GPS units for vulnerable populations $2001unit x l6 units 53,200
Spy Alarms $3000/unit x 5 units S 15,000
Facial Recognition Workbench 1 software x$13,000 each $13,000
Graffid Removal Kits $L 00 x 50 kits 55,000
Corrections Programs Work Cre�v Equipment 2 weed eaters x$553.50 each $1,107
3 blowers x$1,070 '
each $3,210 I
� Kent SubTotal: 557,455 � �
KING COUNTY
Item Computation Cost
Warrant Prevention Program:
MetroCenter YMCA Alive&Free Program-WPP services Apr-Dec 2015 S 106,000
University of Washington,Public Behavioral Health&Justice Policy Division-Evaluation $10,000
District Court Data Clean-Up
Program:
TLT-TBD(Salary) Range 55 Step 1 estimate 1,940.25 hrs $59,378
$30.6033 hour
TLT-TBD(Fringe Benefits) est FCA,FHI,Flex Benefits,retirement and Ind Ins $26,331
$13.57 hour
est hours 1940.25 ',
Page 2 I
t
ATTACHMENT C
FY 2014 JAG City of Seattle Joint Application—Budget Worksheet&Narrative
( King County • �
SubTotal: 5201,709
CITY OF RENTON:
Purpose Computation Cost
Direct Victim Services Assistance for victims protection/relocation $10,400
(Items purchased vary depending on needs of the
DV Program victim/investigation) � $7,482
Domestic Violence Training Conference Location and#of employees TBD $3,000
(Price will vary depending on location)
Additional Domestic Violence Training Location and#of employees TBD $3,000
Direct Victim Services varied,depending on victim needs $5,000
Office supply's for pomestic Violence program(pamphlets,brochures,educational materials,other items needed)
(Items and price will vary depending on the needs of the program)
$L00 per month x 20 months $2,000
� Renton SubTotal: 530,482 �
CITY OF SEATAC:
Item Computation Cost
Overtime(Active Shaoter Training) $100 X 141 hours �14,100.00
Miscellaneous Training Supplies $�
( SeaTac SubTotal: $14,107 �
CITY OF SHORELINE:
ltem Computation Cost
12x
Window Tint Meters $84.26 $1,011
4x
SECTOR Printer 5354.78 $1,419
4x
SECTORSsanner $250.76 . $1,003
8x
Digital Cameras $208.04 $1,664
9x
Lockout Kits $54.70 $492
60 x
Rescue fvst aid kits $78.73 S4,'725
� Shoreline SubTotal: 510,314 �
CITY OF TUKWILA:
Items Comqutation Cost
PA System 1 system @$1,364 each �I,364
Generator 1 generator @ 52,566 each $2,556
Bike Gear 6 sets Q 5483 each a2,898
Go-Bags 28 bags aQ$233.37 each 56,534
Less Lethal System 2 units(a�$1,500 each S3,Q00
Taser Training Cartridges l20 cartridges�$25 each 53,000
� Tukwila SubTotal: S19.352 �
Page 3
ATTACHMENT C •
FY 2014 JAG City of Seattle Joint Application—Budget Worksheet&Narrative
�
Budget Narrative '
A.Personnel($198,167)
A request of$198,167 is included for City of Seattle for salary costs associated with
preservation of 3 Crime Prevention Coordinator Positions in the Seattle Police Departrnent.
This amount will pay for 10.5 months in 2015.
B.Fringe Benefits(555,493)
A request of$55,493 is included for City of Seattle for fringe benef t costs associated with
preservation of 3 Crime Prevention Coordinator Positions in the Seattle Police Department.
Fringe benefits aze City of Seattle standard fringe benefits for civilian personnel,and include
FICA,Health Care Medicare, Life Insurance, Retirement,Workers Comp,EAP,Disability
Insurance,and Death Benefits, and are calculated at a rate of approximately 26%of base salary.
G. Consultants/Contracts($432,168)
As the fiscal agent,City of Seattle will enter into Interagency Agreements with all of the sub-
agencies listed below. Sub-Agencies will be required to spend their funds, and then request
reimbursement from City of Seattle. Therefore,we are listing all of the costs associated with
their programs under Consultants/Contracts:
City of Auburn ($27,009)
A request of$27,009 will cover Auburn Police Officer overtime costs associated with three
programs requested by City of Auburn: Teen Late Night,Citizen's Police Academy, and
Fireworks Emphasis Patrols. At an average overtime rate of$87,approximately 310 hours of
overtime will be worked.
City of Bellevue(515,560)
A request of$15,560 will be used to purchase Video Surveillance Tools that will enhance the
Police Department's ability to record,store,and view evidentiary video in a manner that is not
available today. It will also allow multiple law enforcement personnel access to view video
streams via their own Smart devices.
City of Burien($25,485)
A request of$12,000 will cover overtime costs related to a new FootBicycle Patrol program in
the downtown Burien azea(at an average overtime rate of$75 per hour, approximately 160 hours
of overtime will be worked; a request of$7,500 will used for police officer training and haining
associated overtime;and$5,985 will be used to purchase 2 Automated External Defibrillators
(AED)for police cars,and equipment to improve police officer safety and increase public safety.
Page 4
j . .
ATTACHMENT C
FY 20i4 JAG City af Seattte Joint Application—Budget Warksheet&Narrative
City of Federa!Way($30,695)
A request of$30,695 is included to support 4 projects:$16,185 is inciuded to purchase video and
aud'za recarding£or the Narcatics Unit;$2,219 is included ta purchase Adobe Pro Software for
law enforcement personnel for public disctosure requests; $7,000 is included to purchase one
I Taser;and$5,29I is included for the purchase of baz code scanning,document scann'rng, and
i inventory for police evidence.
� City of Kent($57,455}
A req�est of$57,455 is included to support avertime and potice programs for Kent Palice
Department: $I6,938 is inciuded to pay Police Officer overtime far hotspat policing
(appmximately 212 hours af ovcrtime will be worked during 20I4, 2015,and 201 b}; and
$40,5 l 7 is included ta purchase�PS units for vulnerabie popuiations,spy aIarms,a facial
recognition workbench, graffiti xemaval kids, and work crew equipment,
King County($201,709)
King County is requesting funding to support two King County Projects,including$116,000 ta
support a Warrant Prevention Program,and$85,7Q9 to support a District Court Data Clean-Up
Program.
( City of Renton ($34,482)
� City of Renton is requesting$30,4$2: $8,000 is included for pomestic Violence Training and
Conferenees; $17,482 is included for protection,relocatian,and ernergency needs of domestic
� violence victims; and$2,000 is included to purchase office items and supplies for the Domestic .
( Violence Prograrn in the Rentan Palice Department.
I
� City af SeaTac(�14,1Q?)
� A request of 14,144 is included for 14l hours of overtime for Active Shooter Training and�7 is
� inctuded for miscellaneous training supplies.
I
� Ciiy of 3horeline{510,314}
A request of$10,3I4 is inetuded to purchase law enforcernent equipment for Shoreline Poiice
dfficers: 12 window tint meters,4 complete SECT(3R units, S digital cameras,9 Iackout kits,
and 60 rescue first aid kits.
City of Tukwila{�14,352}
A request of$1�,352 is included to purchase law enforcement equipment for Tultwila Police
Officers:PA Systern,Firearms Traiter Generaior,Community Policing Team Bike Gear,Go-
Il Bags,Less Lethal System,and Taser Training Cariridges.
I
Page 5
i - - - - -- —
CITY OF RENTON COUNCIL AGENDA BILL
�� � �
Subject/Title: Meeting:
Fina) Pay Estimate—CAG-14-005 (WTR-27-3610) REGULAR COUNCIL - 15 Jun 2015
Maplewood WTP Access Platforms & Fal�
Protection Improvements
Exhibits: Submitting Data: Dept/Div/Board:
A. Pay Estimate#4 (Final) Utility Systems Division
B. Notice of Completion of Public Works Contract ff n .
Sta Co tact•
Tom Malphrus
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: 8,133.66 (final pay est.
$ only) Transfer Amendment: $ N/A
Amount Budgeted: $ 20,000 (final pay est. only) Revenue Generated: $ N/A
Total Project Budget: $ 200,000 (425.455563) City Share Total Project: $ 100%
SUMMARY OF ACTION:
The construction contract for the Maplewood WTP Access Platforms & Fall Protection Improvements
Project was awarded to Generat Mechanical, Inc., on March 3, 2014. Construction started April 10, 2014,
and was completed on May 22, 2015. The original contract amount was $158,556.00 and the final
contract amount is $158,556.00. Two change orders were issued for time extension only.
The project included the installation of fiberglass reinforced access platforms and the construction of a
beam anchored, fall restraint trolley system at the City of Renton's Maplewood Water Treatment Plant.
STAFF RECOMMENDATION:
Accept the project, approve the final pay estimate in the amount of$8,133.66 and release the
retainage held by Bond No. 023024565, issued by Liberty Mutual Surety in the amount of 5%of the
project total (pre-tax) after 60 days, subject to the receipt of all required authorizations.
� To: FINANCE DIRECTOR ' '- I
FROM: PUBLIC WORKS ADM1Nl5TRATOR
CONTRACTOR: General Mechanical, Inc.
CONTRACT NO. CAG-14-005 'P.O#1,8/0001897,:;�+�;�.:; ::_ _�_: EST(MATE NO. 4-Final
C�OSiNG DATE: 5J22/2015
PRt}.IECT: Maplewood WTP Access Plakfarms&Fall Protectian Improverr�ents
1. CC�NTRACTOR EARNlNGS THIS ESTIMATE $7,428.QQ �
2. SALES TAX @ 9.50% $7Q5.66
3. TOTAL CONTRAC7 AM(JUNT THIS ESTlMATE $8,133.66 �
4. EARNINGS PREViOtJSLY PAID CtJNTRACTOR $137,372A0
5. '' EARNiNGS DUE CONTRACTOR T'HIS ESTiMATE $7,428•00
g. SUBTQTA�-CONTRACTOR PAYMENTS $144,8QQ.QQ
7. RETAINAGE ON PREVIOUS EARNINGS N/A I
8,'* RETAINAGE ON EARNINGS THIS ESTiMATE N!A
g, SUBTOTAI.-RETAINAGE ���d�
10. SALES TAX PREVIOUSLY pAlD $13,05Q.34
11. SALES TAX DUE THIS ESTIMATE $7f15.66 I
��, SUBTOTAL-SALES TAX $13,756.00
i (95%x UNE 1) I
*, (RETAIIVAGE': 5%) GRAND TUTAL: $158�556.00 I
FINANCE DEPARTMENT ACTtG1N:
PAYMENT TO CONTRACTOR(Lines 5 and 11 f: $8,133.66 I
ACCOUNT # 425.455563.Q18.594.34.63.000
Retainage caveced by bpnd: Bond Na.023024565
Issued by: �iberty Mutual Surety
T07AL TNIS ESTlMATE: $8,133.86 I
CHARTER '!16, LAWS 4F 'i865
CITY OF RENTON CERTIFiCAT10N
1,TtiE UNDERSkGNEO DO NEftEBY CERTIFY UNDER PENALTY 4F
PEWURY,THAT THE MATERIALS MAVE BEEN FURNISHED,THE
$ERVICES RENDEREO aR TNE LABOR PEi3FpRMEp A5 DESCRIEED
HERElN,Ah1Q THAT'CHE CIAiM IS A dUS7,DUE AND UNPAIO �
pBLICaAT10N AGAINST THE CI7Y OF RENTON,AND THAT I AM
AUSNORiZED TCf AUTNENTtCATE AN6 CERTiFY TO SAtO CtAiM ,.� �
T � f
Signed: �'6�b�d/ �.�i�a�.ni�` 6'�t�`� ��., '�.0�.� I
i
�f� rv�,�.y '1:G � 'z-�t'� I
� Sf2�/is'
I
Printed On:05/2612015 City of Renton Public Works Department �'�9s � �
1
�
i
v
r Printed On:05/26/2015 City of Renton Public Works Department Page 1
Project' Maplawaod WTP Access Platlorms d Fali Proteclion Improvements ConVad Number. CAG14•005 P.O.ft 1 8/000 7 89 7
Conlractar.Genenl Mechanical,Inc. Pay EsGmale 4 -Final Gosing Date: 05/22/2015
Item Oescnplion Unit Est. Unit Prrrious Prevcoua This This Tatal Tota1
�. � QuanGty Price Quanlity Amounl puanUty Amount Ouantity /tmaunt
001. Mob'rlization,Dartwbilization and Gean-Up Lump Sum 7 S4,D25.00 1.00 54,025.00 0.00 50.00 1.00 S4,D25.00
002 Fumish and Inslall the Fell ResUainl System Lump Sum 1 SS7,921.00 1.00 557,924.00 0.00 50.00 1.00 557,921.00
003 Fumish a�C Install Ihe Access Poadorms Lump Sum 1 58Z,854 00 0.9t 575,426.�0 0.07 57,a28.00 0.98 582.854 00
I
�
Subrotal - 5137,372.00 57,428.00 S1a4.800.00
9.5'�Sales Tax 573.05034 5705.66 513,756.00
TT Talal 5150.422.34 58.133.66 S15B,556.00
I
"//1/� /j!t�.`� 2(t �2���
� ��z61�r
� _ _
o��SCA'«�E
� �Original
;.�
�,'' � ❑ Revised#
���1 raxa�y
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Date: May 22,2015 Contractor's UBI Number: 278040974
Name&Mailing Address of Public A�ency Denartmeat Use Only
C;ity ot Henton Assigned to:
1055 S. Gradv Wav
Renton, WA Date Assigned:
UBI Number:177000094
Notice is hereby grven relative to t/ie complet.on oJcontract or project described below
Project Name Contract Numbcr Job Urder Contracting
Maplewood WTP Access Platforms& Fall Protection Improvem�CAG-14-005 I ❑ Yes �No
Description oi Work llone/Include Jobsite Address(es)
Installed fiberglass reinforced plastic access platforms and constructed a beam anchored fall restraint trolley system
at the City of Renton's Maplewood Water Treatment Plant located at,4000 Maple Valley Highway, Renton,WA
98058
Federally funded transportation project? ❑ Yes � No (if yes,provide Contract Bond Statement below)
Contractor's Name E-mail Address AfFidavit ID'
General Mechanical, �nc. lemartin@generalmechanical.p1578858
Contractor Address Teiephone#
2701 South J Street,Tacoma,WA 98409 I253-627-8155
If Retainagc is not withheld,please select one of the foUowing and List Surety's Name&Bond Number.
� Retainage Bond ❑ Contract/Payment bond(valid for federrlly funded eransportacion projeccs)
Name: Liberty Mutual Surety �Bond Number: 023024565
Date Contract Awerded Uate Work Commenced Date Work Completed Uate Work Accepted
March 3,2014 IApril 10,2014 IMay 22,2015 (June 15,2015
Were Subcontracters used on this project?If so,please complete Addendum A. ❑Yes [�No
Affidavit ID*-No L&I releacc will be granted until all affida�its are tisud.
Contract Amount $ 144,800.00
Additions (+) $ 0.00 Liquidated Damages$ 0.00
Reductions ( -) $ 0.00 Amount Disbursed$ 158,556.00
Sub-Total $ 144.800.00 Amount Retained $ 0.00
Amount of Sales Tax 9•5
(If various rates apply.please senJ a brcakdowroj $ �3,756.0�
TOTAL $ 158.556.00 TOTAL $ 158,556.00
N T�ese two totals must be epua!
Comments:
Note:The Disbursing O�cer must submit this completed notice inunediately after acceptance of the work dcme under this contract.
NO PAYMENT SHAI.L BE MADE FROM RETAINED FLINDS until receipt of all release certificates.
Submittiag Form:Please submit the completed form by email to all three agencies below.
COl1t3Ct NarilE: Natalie wssbrod T1t1C: ACcounting Assistant IV
Email Address: r,w�ssbroa�ren�oowa.9o� Phone Number: a2s�ao-se�s
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Publle Works Section Labor& Industries � D�pertment
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ContractRelease�LNl WA GOV Unk
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CITY OF RENTON, WASHINGTON
RESOLUTION N0.
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, UPDATING RENTON'S
SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM FOR 2016—2021.
WHEREAS, the City of Renton has adopted a "Six-Year Transportation Improvement
Program" pursuant to RCW 35.77.010 (Perpetual advanced six-year plans for coordinated
trans ortation ro ram ex enditures and the lan and ro ram havin been amended and
p P g P ), P P g g
modified from time to time as authorized by law; and
WHEREAS, the City Council, after recommendation of the Public Works Department,
held a public hearing on June 15, 2015, after notice to the pubtic as provided by law for the
purpose of considering adoption, modification, and amendments of the plan and program; and
WHEREAS, at the public hearing held on June 15, 2015, due consideration was given to
the proposed changes and amendments for the purpose of updating the plan and program;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
I RESOLVE AS FOLLOWS:
SECTION I. The above findings are true and correct in all respects.
SECTION II. Renton's "Six-Year Transportation Improvement Program" is amended
and modified, as more particularly shown on the attached Exhibits "A" and "B", incorporated
as if fully detailed in this resolution.
SECTION III. The plan and program, as evidenced by exhibits, shall be and constitute
Renton's "Six-Year Transportation Improvement Program", and shall remain in full force and
effect until further revised, amended, and modified as provided by law.
1
I '
RESOLUTION N0.
SECTION IV. The Administrator of the Public Works Department and the City Clerk are
authorized and directed to file this resolution, together with the exhibits, with the Director of
Highways for the State of Washington and as otherwise provided by law.
PASSED BY THE CITY COUNCIL this day of , 2015.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2015.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
RES.1672:4/29/15:scr
2
Agenda Item No.: � •
RENTON CITY COUNCIL MEETING
AUDIENCE COMMENT
SIGN-UP SHEET
(Page 1)
CITIZENS MUST PROVIDE NAME AND ADDRESS IN ORDER TO BE CONTACTED OR TO BE
A PARTY OF RECORD WHEN APPROPRIATE
DATE: �/CS '��5 PLEASE PRINT 5 Minute Time Limit
1 5
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Address: Address: /
City: Zip Code: City: Zip Co :
Email: Email:
Topic: Topic: /
2 6
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Address: Address�
City: Zip Code: Cit • Zip Code:
Email: mail:
Topic: � �� Topic:
3 7
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Topic: / Topic:
4 8
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�
Topic: Topic:
(CONTINUED ON REVERSE SIDE)
(Continued from Reverse Side- Page 2)
RENTON CITY COUNCIL MEETING
AUDIENCE COMMENT
SIGN-UP SHEET -
CITIZENS MUST PROVIDE NAME AND ADDRESS IN ORDER TO BE CONTACTED OR TO BE
A PARTY OF RECORD WHEN APPROPRIATE
PLEASE PRINT 5 Minute Time Limit
9 13 �
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Address: Address:
City: Zip Code: City: Zip Cod •
Email: Email:
Topic: Topic: /
10 14
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Address: Addres
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Email: Email:
Topic: /��1� / Topic:
/ / /
11 / 15 �
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12 16
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Email: Email: '
Topic: Topic: ,
COMMITTEE Of THE WHOLE APPROVED BY
COMMITTEE REPORT CITY COUNCIL
Dat� 'S
June 15, 2015
Turnback of SR 900 and SR 515
(June 8, 2015)
The Committee of the Whole recommends concurrence in the staff recommendation to
authorize the Mayor to sign the letter to the Washington State Department of
Transportation requesting turnback of SR 900 and SR 515 within the central business district
as shown in Figure A.
Ed Prince, Council President
cc: Jim Seitz,Transportation Planning Manager
Josef Harnden,Transportation Administrative Secretary I
TRANSPORTATION/AVIATION COMMITTEE `AP���pUNCiL
COMMITTEE REPORT C�� C
Qa}�
June 15, 2015
2016-2021 Six-Year Transportation Improvement Plan Update
(June 1, 2015)
The Transportation (Aviation) Committee reviewed the 2016-2021 Six-Year Transportation
Improvement Plan and recommends concurrence in the staff recommendation to approve the
annual updates to the 2016-20215ix-Year Transportation Improvement Plan.
The Committee further recommends that the Resolution be presented for reading and
adoption.
�
Marcie Palmer, Chair �
�
Ruth�@kez, Vice F�
��-�. -
Don Persson, Member
cc: DougJacobson,Deputy PW Administrator—Transportation
Jim Seitz,Transportation Planning and Programming Manager
luliana Fries,Program Development Coordinator
, Hai Nguyen,Finance Analyst
Joey Harnden,Transportation Administrative Secretary I
Q:\Council Committee Report Drafts\Transp Comm Pending\Committee report_TIP.doc
STAFFRECAP
COUNCIL MEETING REFERRALS
6/15/2015
MOTIONS REFERRED TO ADMINISTRATION: None.
Other Requests: None.
MOTIONS REFERRED TO COUNCIL COMMITTEE: None.
*The consent agenda items were adopted as presented with the exception of Item 7.b,which was
adopted as Council concur.
i .
RENTON CITY COUNCIL
Regular Meeting
June 15, 2015 Council Chambers
Monday, 7:00 p.m. M I N U T E S Renton City Hall
CALL TO ORDER Mayor Law called the meeting of the Renton City Council to order and led the
Pledge of Allegiance to the flag.
ROLL CALL OF ED PRINCE,Council President; DON PERSSON; MARCtE PALMER;ARMONDO
COUNCILMEMBERS PAVONE; RUTH PEREZ. MOVED BY PRINCE,SECONDED BY PALMER,COUNCIL
EXCUSE ABSENT COUNCILMEMBERS RANDY CORMAN AND GREG TAYLOR.
CARRIED.
CITY STAFF IN ATTENDANCE DENIS LAW, Mayor;JAY COVINGTON, Chief Administrative Officer; ZANETTA
FONTES,Senior Assistant City Attorney;JASON SETH, City Clerk; GREGG
ZIMMERMAN, Public Works Administrator; DOUG JACOBSON, Deputy Public
Works Administrator-Transportation;JENNIFER HENNING, Planning Director;
JAMIE THOMAS, Fiscal Services Director;JIM SEITZ,Transportation Planning&
Programming Manager;CHIEF KEVIN MILOSEVICH and COMMANDER CHAD
KARLEWICZ, Police Department.
SPECIAL PRESENTATION Police Chief Kevin Milosevich recognized the following employees:
Police: Employee Promotions . Chandler Swain—Promoted to Sergeant
& Recognitions . Kevin Keyes—Promoted to Commander
• Michael Luther—Promoted to Commander
• Officer Dave Adam—Received the Department's Meritorious Service
Medal for 14+years of service with Valley SWAT.
He also introduced the two new K9 Handlers Officer Adam and Officer Lane,as
well as their K9 partners Zev and Odin.
Additionally, as a result of their assistance with the Eagle Ridge Fire last
summer,the following Officers were recognized:
• Shawn Tierney—Received the Law Enforcement Officer of the Year
recognition from the American Legion Department of Washington.
• Rob Ylinen—Received Humanitarian & Life Saving Award from the
American Legion Department of Washington. Officer Ylinen was also
selected as the Washington law Enforcement Officer of the Year for the
Veterans of Foreign Wars(VFW).
PUBLIC HEARING This being the date set and proper notices having been posted and published in
Transportation: Six-Year accordance with local and State laws, Mayor Law opened the public hearing to
Transportation Improvement consider the annual update to the Six-Year Transportation Improvement
Program (2016-2021 TIP) Program (TIP), 2016-2021.
Transportation Planning and Programming Manager Jim Seitz reported that
transportation programs and projects are required to be incorporated into the
TIP in order to receive State and/or Federal funding. He explained that the TIP
is a financially unconstrained document and its purpose is to develop a multi-
year plan for the development of transportation facilities and to develop
funding plans for each project or program. He also stated that the TIP is
coordinated with public and private stakeholders in an effort to coordinate
�i ,
June 15.2015 Renton Citv Council Minutes Pa�e 97
their facility improvements.
The TIP supports the City's business plan by:
• Promoting planned growth for the community.
• Providing infrastructure for economic development.
• Supporting overall objectives, policies, capital facilities plan, and
transportation elements of the Comprehensive Plan.
Mr.Seitz further reported and described the 38 programs and projects within
the TIP which is comprised of 19 corridor projects, nine system preservation
programs,four non-motorized programs,two safety programs, and five other
programs such as the 1�for Arts and project development and pre-design.
Conctuding, Mr.Seitz reviewed the funding summary,expenditures, and
revenues sources for the 2016-2021 TIP. He stated that staff is recommending
that Council approve the Six-Year 2016-2021 TIP and present the resolution
regarding this matter for reading and adoption.
There being no public comment, it was MOVED BY PERSSON,SECONDED BY
PALMER,COUNCIL CLOSE THE PUBLIC HEARING. CARRIED. (See page 99 for
resolution.J
ADMINISTRATIVE REPORT Chief Administrative Officer Jay Covington reviewed a written administrative
report summarizing the City's recent progress towards goals and work
programs adopted as part of its business plan for 2015 and beyond. Items
noted were:
� 80 athletes from Renton Specialized Recreation program traveled to
the state Special Olympics tournament at Fort Lewis the weekend of
May 30th. The Masters 5 soccer team earned a gold medal and the
Juniors soccer team earned 4th place. All of the cycling and track
athletes earned a medal or ribbon in each of their three events.
� The City of Renton Neighborhood Program will kick off the picnic
season with the South Renton Neighborhood Association's annual
picnic on Wed.,lune 17th, beginning at 5:30 p.m. at Linear Park,
located at 502 Burnett Ave.S.
� King County Parks invites interested parties to help plan a new regiona�
trail on the Eastside. A trail in the Eastside Rail Corridor,from Renton
to Woodinville and from Woodinville to Redmond,will serve the non-
motorized transportation needs, provide recreational opportunities,
and connect communities. The planning process begins on Tues.,June
23rd,from 6:00 to 8:00 p.m., at Talbot Hill Elementary School.
� Preventative street maintenance &traffic impact projects will be at the
following locations:
� June 15th through approximately Sept.30th;approx. 7 a.m.to 3:30
p.m. Weather permitting, intermittent lane closures will occur in
various non-arterial locations throughout the city.
Tues.,June 16th through Thurs.,June 18th; approx.9 a.m.to 4 p.m.: ',
Weather permitting,southbound lane closures will take place along
Benson Rd. S at S 31st Street/SE 168th St.to SE 170th St. and between I-
405 and Puget Dr. S.
�S ,
June 15, 2015 Renton Citv Council Minutes Pa�e 98
Mon.,June 22nd through Fri.,June 26th;approx. 7 a.m.to 3:30 p.m.: �
Maintenance crews will conduct preventative cleaning of the Lake
sewer line, located along the shoreline of Lake Washington between the
south end of the lake up to the 4000 block of Lake Washington Blvd.
CONSENT AGENDA Items listed on the consent agenda are adopted by one motion which follows
the listing.At the request of Councilmember Persson, Consent Agenda Item 7.b.
was pulled for separate consideration.
Council: Meeting Minutes of Approval of Council meeting minutes of 6/8/2015. Council concur.
6/8/2015
Police: Electronic Home Police Department requested authorization to hire an Electronic Home
Detention Coordinator Detention Coordinator at Step E of the Grade pn56 salary scale. Council concur.
Police: 2014 Edward Byrne Police Department recommended approval of the 2014 Edward Byrne
Memorial Justice Assistance Memorial Justice Assistance Grant(JAG) in order to accept funds in the amount
Grant Acceptance of$30,482 to help fund the Domestic Violence Advocacy Assistance Program.
Council concur.
CAG: 14-005; Maplewood WTP Utility Systems Division submitted CAG-14-005, Maplewood WTP Access
Access Platforms& Fall Platforms& Fall Protection Improvements project, contractor General
Protection Improvements Mechanical, tnc.; and requested acceptance of the project, approval of the final
project; General Mechanical, pay estimate in the amount of$8,133.66,and release of the retainage bond
Inc. after 60 days, if all required releases are obtained. Council concur.
MOVED BY PRINCE, SECONDED BY PALMER, COUNCIL CONCUR TO APPROVE
THE CONSENTAGENDA MINUS ITEM 7.8. CARRIED.
ITEM 7.b. -SEPARATE Community Services Department recommended approval of an addendum to
CONSIDERATION CAG-13-149,1ob Order Contract(JOC)with Forma Construction,to extend the
CAG: 13-149; Extension to JOC; term to July 15, 2016. °�`��*^ ��^^^^��^^^^^�+*^^. Council concur. MOVED BY
Forma Construction PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR TO APPROVE CONSENT
AGENDA ITEM 7.6. AS COUNCIL CONCUR.CARRIED.
UNFINISHED BUSINE55 Committee of the Whole Chair Prince presented a report recommending
Committee of the Whole concurrence in the staff recommendation to authorize the Mayor to sign the
Turnback of SR 900 and SR 515 letter to the Washington State Department of Transportation requesting
turnback of SR 900 and SR 515 within the central business district. MOVED BY
PRINCE,SECONDED BY PALMER, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
Transportation(Aviation� Transportation(Aviation)Committee Chair Palmer presented a report
Committee recommending concurrence in the staff recommendation to approve the
Transportation: Six-Year annual updates to the 2016-2021 Six-Year Transportation Improvement Plan
Transportation Improvement (TIP).The Committee further recommended that the resolution be presented
Program (2016-2021 TIP) for reading and adoption. MOVED BY PALMER, SECONDED BY PEREZ, COUNCIL
CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. (See page 99 for
resolution.)
RESOLUTIONS AND
ORDINANCES The following resolution was presented for reading and adoption:
RESOLUTION#4255 A resolution was read updating Renton's Six-Year Transportation Improvement
Transportation: Six-Year Program for 2016-2021. MOVED BY PALMER,SECONDED BY PEREZ, COUNCIL
Transportation Improvement ADOPT THE RESOLUTION AS PRESENTED.CARRIED.
Program (2016-2021 TIP)
� � S
June 15. 2015 Renton Citv Council Minutes Pa�e 99
NEW BUSINESS See attached Council Committee Meeting Calendar.
AUDIENCE COMMENT Howard McOmber(Renton) invited the Councilmembers to attend a breakfast
Citizen Comment: McOmber, celebration on Monday,June 22, in honor of the 2nd anniversary of the REACH
Center of Hope Breakfast Center of Hope. It will be held at the Renton Community Center from 7:30—
8:30 a.m.
Citizen Comment: Della,Waste David Della (Seattle) informed Council that this morning Talbot Hill Elementary
Management Microsociety was presented a check for$5,000 by Waste Management for their
Green Garden project.The grant was provided by"Keep America Beautiful," a
national organization promoting cleanliness and waste management.
ADJOURNMENT MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADJOURN. CARRIED.
TIME: 7:35 p.m.
v
Jason .Seth,C ,`City Clerk
Megan Gregor, Recorder
lune 15, 2015
� � ti
Council Committee Meeting Calendar
)une 15, 2015
June 22, 2015
Monday
5:30 PM Planning & Development Committee, Chair Corman, Council Conf Rm
1 . 201 5 Comprehensive Plan Briefing
CANCELED Community Services Committee, Chair Perez
CANCELED Utilities Committee, Chair Taylor
6:00 PM Committee of the Whole, Chair Prince, Conferencing Center
1. Design/Layout Changes for Council Agenda, Minutes and Agenda Bills
2. Regionallssues
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