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Home My WebLink AboutAgenda Packet for 12/14/2015 ' �—_ .� CITY OF n n � AGENDA City Council Regular Meeting 7:00 PM-Monday,December 14,2015 Council Chambers,7th Floor,City Hall—1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. SPECIAL PRESENTATION a) Recognition of Chaplain Allan Folmar 4. PUBLIC HEARING a) Ballot Measure Regarding a Proposed Regional Fire Authority 5. ADMINISTRATIVE REPORT 6. AUDIENCE COMMENT • Speakers must sign-up prior to the Council meeting. • Each speaker is allowed fve minutes. • The first comment period is limited to 30 minutes. • The second comment period, later on the agenda, is unlimited in duration. • When recognized, please state your name&city of residence for the record. NOTICE to all participants: pursuant to state law,RCW 42.17A.555,campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting,is PROHIBITED. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion.Any item may be removed for further discussion if requested by a Councilmember. I a) Approval of 12/1/2015 Council meeting minutes. ', Council Concur b) Executive Department recommends adopting the 2016 State Legislative Priorities. ' Council Concur c) Fire &Emergency Services Department recommends approval of Attachment A,to the contract with Fire District#40,covering the details of the financial responsibilities of Fire District#40 and the City of Renton. (See 9.b.for resolution.J Council Concur d) Human Resources/Risk Management Department recommends approval to withdraw from WCIA(Washington Cities Insurance Authority),and that the City self-insures property and casualty losses within the approved self-insured retention limits; procures proposed excess insurance coverage;and increases the property self-insured retention level to$100,000 per occurrence. Council Concur , ��Nc�� " ��ac. �cw�v� �� %� ►-1 � PRSTD STD � U.S. POSTAGE PAID 4 KENT,WA 4 - PERMIT#71 ��-�, � T. ECRWSS � e \ POSTAL PATRON � � � � F �..,. Kent Fire Department R2gIOClaI Flt"e AUtr101"Ity Intemationally Accred ited Spring 2015 Fire Agency Re�ionai F�re �ufhori Celebrafes Fsve YearS � By Battalion Chief Greg Markley On July 1, 2015, the Kent Fire Department � �� ;�� : —�,�,,,, Regional FireAuthority(KFDRFA)will celebrate µ �: `' five years since we officially began operations. ��;T�_ '�� ,.. This was a result of the passage of Proposition T.��a� � � One on April 27, 2010, with a 72% of the vote �. � � � .,,.. , r � �qe� ��.;. ,� . ��` L in favor of creating the KFDRFA. Prior to the �- .°-.� _ �;'° : a •� �3��,�I�� July 1 start date, the fire department was � �� _�� y. �,�� ,�.;�_ funded within the City of Kent's municipal „ r budget and provided services to Fire District �'. �, ,. 37 which included the City of Covington. With . . the creation of the Regional Fire Authority we ,. ; , � �y became a stand-alone governmental entity ' "` �,,.. . , ,� , , , under Chapter 52.26 of the Revised Code of . - - � ,� , Washington (RCW). ,,� � ' � � �` ,,,� ,� Duri . n 21 0 0 th e ear rior t o the vote 9 , Y , � P y. members of the Kent Fire Department met � ' � with community groups, PTAs, homeowner � �_ ��,�� '"' � � � +►�+1� � associations, and business associations to King County Fire District20,and Valley Regional radios through the Assistance to Firefighters present the Regional Fire Authority Plan. Fire Authority, and is currently in the process grant program. Additionally, in December The Plan detailed the governance structure which currently consists of an eight member of expanding services to other neighboring 2014, we were awarded $606,181 by the State Governing Board and the funding mechanism departments. of Washington Department of Commerce to for the KFDRFA. For the funding mechanism, On January 1, 2014, the City of SeaTac began install solar panels on theVehicle Maintenance the KFDRFA utilizes a two-part system contracting for fire department services with Facility which will significantly reduce future authorized under RCW 52.26.180 referred to as energy consumption. a fire benefit charge (FBC). The FBC authorizes the KFDRFA. All 47 employees previously a levy (tax) of up to $1.00 per thousand dollars employed by the SeaTac Fire Department Rccountubility to the Public of assessed value and a benefit charge (fee) on officially became KFDRFA employees on this The Kent Fire Department Regional Fire improvements to real property based on the date. This contract for services allows us to Authority works hard each day to earn your structure size, use, and risk. The combination create greater economies of scale related to trust. We believe that the emergency services of the levy and the benefit charge finance the purchases of the equipment and supplies, as that we provide are second to none. We take operations of the KFDRFA. well as savings through less administrative pride in the fact that all of our employees, both While meeting with the various interest groups Personnel. uniformed and non-uniformed,are empowered prior to the vote, we identified key business Fair and Equitabie Funding to do the right things for our customers. We are practices that we felt were necessary for the stewards of the funds we receive to run your operation of the KFDRFA, including: As mentioned earlier, the fire benefit charge fire department,and we take that responsibility funding model provides for fair and equitable very seriously by continually looking for • Regional Efficiencies funding based on the size, use, and risk of a efficiencies and economies of scale to control • Fair and Equitable Funding particular building. We have created an FBC costs while providing the services that you fundingformulaacrossresidential,commercial, have come to ex • Proven Governance and multifamily classes that provides for a fee pect. • Sustainable Services that represents the risk associated with the Thank you for your continued support. • Accountability to the Public structure and the resources needed by the We all a:+e trulyPar6�ers forLife. KFDRFA to mitigate an incident. Now, nearly five years later, we are very proud of the accomplishments that we have made ,p��n Governance to achieve the business practices that were The Governance Board of the KFDRFA consists identified. of eight elected officials; six with voting Regional SffYciencies authority and two advisory positions. Voting Beginning in January of 2010, the KFDRFA members include three councilmembers from , Training Division formally created the South the City of Kent and all three Fire District 37 King County FireTraining Consortium (SKCFTC) Commissioners. Both Covington and SeaTac with other fire departments in the region. Since hold advisory board positions and engage in that time, the Consortium has grown to seven discussions on all issues brought to the board. ' ' � � � � fire departments and the King County Sheriff's SusMistable Se='i►ices � � � � � Department.The Consortium provides training The key to sustainable services is funding, and to 1,250 personnel with a staffof 17. This staffing the fire benefit charge funding model assures � � � � � includes personnel from the KFDRFA and operational funding now and in the future. consortium departments. The administration � � ' ' KFDRFA continues to look to other sources for of the Consortium is provided by the KFDRFA funding, including grants and partnerships. � � with other departments providing personnel In 2011, we received a Staffing for Adequate � and/or a yearly fee for each firefighter in the Fire and Emergency Response (SAFER) grant , • , , program. in the amount of $811,704 which resulted in a direct savin s to the o erational bud et over a � � ' � � � The KFDRFA's Vehicle Maintenance Facility 9 P 9 continues to provide vehicle maintenance two-year period. In the past year, the KFDRFA • � services to North Highline Fire Department, Was awarded $154,944 to purchase portable . � Professionally and Compassionately Helping Peopie �.. Kent Fire Department 2 Regionai FireAuthority �wKenrfirerfa.org @Kentfirerfa . � � -a.r ,:. Travis Paul , '� � Prior to working for the Kent Fire Department RFA, �. Travis was a volunteer with the Kittitas Valle Fire � Y � � Good Enou h Department in Ellensburg where he was also working r,' � �I - 1 as a general contractor. Travis has a degree from fs the Enemy Central Washington University in Construction Management, is married, and has a young son. �f Exceilence �� f� - Coleman Maybee � �. � "�k - Coleman grew up in the Seattle area and attended i Bellevue College where he studied Fire Science. ' On March 17, 2015, the Commission on Fire '� Prior to working for the Kent Fire Department RFA, Accreditation International granted the Kent Fire he worked for his family's business as a residential Department Regional Fire Authority (RFA) fire ; . carpenter. Coleman is married and has several pets. agency accreditation for another five years.This is the third time the Kent Fire Department has been -_._. ,,� granted accreditation after a peer site review by fire �� p; Jonathan Miller service professionals. �'� "� A former high school teacher in California, Jonathan The professional peer site review team consisted " worked forTri-Med Ambulance and as a greens keeper of Team Leader Barry McKinnon, former Chief " prior to joining our department. While in college at of the Office of the Fire Marshal for the Province Azusa Pacific University, he played football and was of Ontario, Canada; Mike Despain, Fire Chief for voted the team captain in his senioryear. He is married the City of Clovis, California; Michele Hernandez, and has four children. Management Analyst Strategic Services, Orange �I County, California Fire Authority; and David Hines, 'll ' Battalion Chief, Wilmington, North Carolina. A key � Jeff Umemoto component of the accreditation process is to have � an outside set of eyes evaluate the level and quality , . ,� A graduate of Eastern Washington University with a of fire, EMS (emergency medical services), and degree in Marketing,Jeffobtained hisEMTcertification other services provided to our residents. -' and volunteered at Benton County Fire District 1 where j he learned about wildland firefighting. Jeff is married. What is the value to our residents for the Kent Fire De artment RFA t b p o e one of 207 accredited fire agencies in the United States? The accreditation process requires the department to complete a � � comprehensive self-assessment program that measures all aspects of our department. Each year the department completes a compliance report on the changes within the organization. Every Kent HuntingtOn five years, when we ask the commission to be Engineer accredited for another five years, a peer review '�^ }� Hired: 02-06-1980 �'° team of fire rofessionals comes in and confirms �. p ,�_ . , , f Retired: 02-23-2015 � �- that the department is indeed providing the services identified in the self-assessment. Having outside "`� evaluators review our organization enables our � Jerry Stoumbaugh ,, organization to not only continually strive for Engineer � excellence, but also opens the door of opportunity Hired: 01-02-1982 to continuously improve our service delivery to our Retired: 06-30-2015 residents. Continuous quality improvement ofthe department's response time standards can mean seconds when I / I I I � I seconds count. With cardiac arrest survival rates reaching a nationally recognized 62.3% in King Hel Itl each other is the ke County, our continuous quality improvement in P 9 y response time standards will be a big step forward By Program Coordinator Kimberly Behymer in sustaining or increasing the cardiac survival rate of the residents in our service area. We don't always know when a disaster will happen and what exactly the consequences will be;however,we can all strive to be disaster resilient. Disaster Good enough is the enemy of excellence.The Kent resilient is the ability to "bounce back" after unexpected circumstances. FireDepartmentRFAunderstandsthatgoodenough will not allow your fire department to continuously We have all considered at one time or another what we need to do to plan improve to meet or exceed established standards and prepare for a possible disaster, such as a severe storm or even a large that are required to serve our residents when earthquake. Recent disasters in the United States have taught us that we need seconds count. to be self-reliant for at least 7-10 days. Some of us have put together disaster � _ supply kits and made family communication plans. Both of these are a very ° Accreditation of the Kent Fire Department RFA is important part of your ability to survive an event until help arrives, but these about the residents and businesses of our service are not the only important considerations. area, providing you with the service you expect and Helping each other will also play a key role in disaster survival and recovery. I require when you call 9-1-1 for an emergency. No matter how much you plan, something may happen that you don't expect Thank you. and don't have the tools to deal with on your own. Connecting with others to - share information, identifying those who need help, providing first aid and - pooling resources will increase your ability to make it through until emergency �M ��.��' v //,� services are available.Working together will help us to be disaster resilient. Fire Chief Jim Schneider What can you do now to help create disaster resilience in your community? Talking about disasters is the first step. For more information and ideas for"Help Each Other"visit www.makeithrouqh.orcr Accreditation > Continuallmprovement QKent Fire Department y„�Kentfirerfa.0 ,' @Kentfirerfa ' Regional Fire Authority � � 3 � I � ♦ I I 1 ' Can l S � � � �� ee You . �: r ��; � ��s �� a�� ,�� By Public Education Specialist Melanie Taylor ' � � � ��"� �� "�� . - �§ � �� . � 1 �.,�� .� ��"` Over the next 24 hours, 445 people will be treated in a U.S. emergency room '�� for traffic-related pedestrian injuries.� In the next two hours, one pedestrian � �� ' �"` � � � �� will die from injuries suffered in a traffic crash.�� - �� ---�.,� �� k�� -�,�.,.�..• �� = � With statistics like this, it is critical that pedestrians understand the risks � they take when walking, and do what they can to protect themselves. Do not �" " � depend on advancements in vehicle technology or driver awareness to keep ��^ + ` � yourself safe. � � � � � �� , _: � �y , � ,;�-�� . : ,: ,,. - � ,. . . �"'� � �- c'� s�� "' � �s �� .;,:� � °�,:w - � � � � ;�� _ - � � _.:.... ��r �� ,� � , �;�f �.,,� .., . -, r..,..,,,,.,,. ` . �__._...._ r x..� ...---"_"_-�"Ti w��,�� ,� '^,.: ��iiM1„, � , . � �� , � � � , '� � ,. �� , � � a., ��. a. ,. <<,� ,�� ,� � x� - � -� d. . �� II .�N„ . '�a,, ..,,�. .... � ` Take ��+�p�; �� r�� • Whenever possible, cross streets at designated crosswalks or -�� intersections where drivers are more likely to be alert to a pedestrian. �' `� • Always walk on sidewalks where available. If there are no sidewalks, �� face traffic when walking on the shoulder of the road. • Teach children the "rules of the road" so that they can help keep '` s , - themselves safe. ` • When walking with a child, keep them on the side of you that is away ' �� N , , . .; from the street. ,, ; -., � ; • Hold small children's hands to reduce the chance of them walking i nto traffic. • Carry a flashlight when walking. A good rule of thumb is that if you see cars using their headlights, you should be using a flashlight. • Wear clothing that is bright in color and that have reflective material. �.� � Wearing non-reflective dark colors is inviting disaster. �`�� =� � • Consider walking only while it is light outside. � �� m� < � -.�- *Centers for Disease Control and Prevention, National Center for Injury Prevention and Control.Web-based Injury Statistics Query and Reporting System (WISQARS) [online]. [cited 2014 Oct 1]. **Department ofTransportation (US), National HighwayTraffic Safety Administration (NHTSA). x� �� .� , , . . �. }y h�• T ' - �F fk� .�^� h '1_w i "r ��'�' �.iR� ''N. s�. ,'S� � �� :.�' '43,� �} e+i�' �� w•,q �I w .4 ,. n <� �'�'4'?�i�"Y�as p'�"-`�`��r ��r � �� . N 'y. �^ti.w,. � �-a 7�� ` a��. , �..,c,�`,y„ ,S �i��a�,,� 3 ,�. �r.afu��M� x;k.''`� � , .. • �.� 'zA: x��Y x�, s +�-��'a4g'�":�� n}� .� �+r, ' ' � � ��' � � ' y�t3 I ��. ��-' ,"�+"�b�.-? ,r II .• . . +,�'� _`��t € , . �- + �;� , � I� 1�'I' �y>:, *�,�'.° � F.x� '��' . � . . .. � , � a: �. ' "a'F. .St fyn� � \ Y>�YY � t. ��1 k S+t y�,„ w� 5r �'.,� 4 ��,t�,. �,� '4��,�5`ia@ . . ... �N:+�..�#. .. ...��.. 2�M'.A..� w +#+t . .4'�`iCsa. . 'i°,^. Js��. .� '/`�.. �` � ...��X Professionally and Cornpassionately Helping People � � � 4 Kent Fire Department y„�,yyyKentfirerfa.org �' @Kentfirerfa � Regional Fire Authority s � : . � �� c �on a S By Public Education Specialist Melanie Taylor Keith and Sarah Boyd are grateful they had early warning from their newly installed smoke alarms after their house caught fire in the early morning of June 27, 2014.That early warning allowed the family, who was sound asleep, to safely get out of their burning home. As Sarah shares her story, tears still come as she talks about what could have happened, and hopes her story will inspire others to install and maintain smoke alarms in their own homes. The Boyds had moved into their home in 2003.The house was built in 1978. There was one hardwired smoke alarm on the third floor of the house. As a precaution, the couple purchased several fire extinguishers for the kitchen and garage. _ ��. A few years later they started a family which grew to a son, daughter, _ rt .E_,:� and several pets. When their son, Kenny, started preschool, he wanted x� ' to be a firefighter and was thrilled when firefighters from the Kent Fire ��'� � _ �a� t;,� Department Regional Fire Authority came to the school to talk about fire , safety. The school's Mothers of Preschoolers (MOPs) had arranged for a f� K . ,, � public educator to come and talk about home fire safety. Sarah listened and �� . `� � ,-.� �.:; �� decided to take action after learning about what she could do to protect her ;F,�s family. Upon returning home, Sarah informed Keith that they needed to: 1. Install working smoke alarms in every bedroom, in the hallway - :. • . outside the bedrooms, and at least one on every level of the house. - • - - • • - • -�• • 2. Test the alarms at least once each month and replace the batteries • ' - • ' • -• annually. - • '• 3. Sleep with bedroom doors closed to keep smoke and heat out of sleeping areas. 4. Plan and practice a home escape plan that included two ways out of every room and a meeting place once outside. Sarah Bo d recalls the fire like it was esterda . Around 1:30 am on th t Y y y a � fateful ni ht the cou le awakened t h _ � � _ g , p o t e sound of the smoke alarm. It took a few moments for them to realize it was a smoke alarm and not � • " ' • " one of the kids playing with an alarm clock. � , . _ � Once awake, Sarah and Keith could smell smoke and noticed that the power was out on the third floor of the house where they had been ' ' ' ' ' ' ' ' sleeping. Rushing into the children's rooms, they noticed that the smell �' ' ' • • � ' � of smoke was much stronger there. �� • . . • . • � • • � . , _ , �, � _ � _ _ They quickly picked up the children and left the house, calling 9-1-1 once they were safely outside.The frightened family had gone to a neighbor's house while firefighters from the Kent Fire Department RFA and the � ' ' ' ' Maple Valley Fire Department had battled the fire which was burning in ' " • the attic space. . . . . . - • , . , , �, , , In less than an hour, the fire was out, but not before the fire had heavily � , , , , damaged the attic space- much of the damage right above the children's bedrooms. The cause of the fire was a malfunctioning bathroom fan. � It was four months before the Bo ds were able to move back into their home.The entire u Y pper story of the house, as well as many of the roof trusts, had to be repaired and cleaned.The family looks back on the very frightening evening and are grateful for working smoke alarms and the early warning they provided. i � r A.) The faulty bathroom fan hang- The family is very grateful for �� _�� ing from the attic. � � the help they received from i �-`, � emergency responders, the �` " B.) The badly charred -burned cleaning company, as well as � � ceiling/attic space. friends and neighbors. They �� alsowanteveryonetoknowthat . �.�� '_� , ; ` � - .. �' . . 3.. '��ta. V . �—.. .. _ . ..... � ��- ' � -�� they have new smoke alarms, � _. ��° - ,� .�� , . �� h "� � �� . . .:�� , , � �_ ,,��1 �"�""� , -� , � . � � �� "�` �� carbon monoxide alarms, and � �, �� =. ��`� � � �� "� �' � a new bathroom fan that gets ��'� � ' � cleaned every month. �:, � .� _.� _ F.._� vd',�� _ ,,....�,k _ � ' � ' � f � � � � a Accreditation > Continuallmprovement Kent Fire Department �,yyy�,yKentfirerfa.Org ,� @Kentfirerfa � Regional Fire Authority �,�� : � . - i � � � � 11 . � . 1 � � r` � / / ' / '. . // I • ' � '/. // ' . � � / / / � ' / , `�, `,.__ ' I ' - 1 . 'I . . • ' . . ' " / '/ II / ' I ' . I / . i � i �/ � �i I i / i i /.. /I � i � i � i / / . / I • . '/ / /. . / ' i / / / / . . . // / / . I / / /I . / I/ / ' / / . / . / . I I/ I "I I . . ' . Smoke Alarms lmprove as TeChnology lmproves Simply put, they save l�ves By Public Education Specialist Kirsti Weaver There is never a shortage of inedia stories describing deadly fires sweeping through homes, tragically claiming the lives of children and adults. All too often firefighters find the homes were missing smoke alarms or they were not working because the batteries were removed or dead. Smoke alarm technology has developed over the years, resulting in improvements and efficiencies in protecting homes. Smoke alarms can be purchased with a ten-year lithium battery, no more remembering to change the battery. The alarm also comes with a ten-year end of life indicator which will alert the resident it is time to replace the smoke detector unit(sl. There are two different types of fires: fast burning fire and slow smoldering fire. Technology improvements in smoke alarms now can detect the difference. Photoelectric sensor smoke alarms are better at detecting slow smoldering fires such as a cigarette in a garbage can, and ionization senor smoke alarms at detecting fast flaming ones, like a stovetop fire. As a further safety precaution, you can now buy dual sensor smoke alarms that contain both photoelectric and ionization sensors. Common sources of home fires come from the clothes dryer, electrical outlets and appliances, portable and baseboard electric heaters, candles, smoking, fireplaces, and the number one cause of fires: COOKING. While we will never know what kind of fire we may have in the home, it is safest to have the protection of dual sensing alarms. New smoke alarm products now address "nuisance" warnings. This occurs when cooking in the kitchen or steam from a bathroom sets off the smoke alarm. People tend to ignore the warning ala�� worse, remove the battery. Nuisance free technology allows a smart sensing microchip to detect between a real fire and a non-threatening smoke or steam. Hush or mute buttons allow for quick silencing of the alarm. � _ �,�, ,� � �� _: ��-�, � Interconnected batter o erated smoke alarms are ideal to have, es eciall in � - - - -""�` Y P P Y --�� -- two and three story homes. When one activates, they all activate alerting all ,��'" �� ; �-� � ,,,�,,, areas of the home of a otential dan er. Wireless interconnected alarms �!"""� '� . °� ' , ;i;;, !� , P 9 are now available for those that want the safety of interconnected ��f�� _ ,� �—'�, , $''�',� (i �;.-� alarms, but do not want the cost and hassle of the wires. - � ' : , .a�, , =�.= � �- r ; . �� , . �� ._ � � � �-- s.�_ �, One other recent innovation is a smoke alarm that also has a carbon ;,,�r��. - �� m � monoxide (CO) detector built into it. CO is a colorless, odorless, and =` �� ,� _';-�• ��r tasteless gas that blocks your body's ability to absorb oxygen and is �� E- -�-�rrfi ' `'f ` �� 4tt}$�Y �..1 J4'I` �I �! �y,{�4ifx'w produced whenever any type of burning takes place. A CO alarm is �,�,,,,,,,.r,,., �� , the only way to detect this gas. ��-�.�, �""�" r,, ; � >,..r � Whatever type you purchase, remember to always follow the `�'k"`"" � manufacturer's instructions for installation and ensure the device has the Underwriters Laboratory (UL) seal of approval. Take fire safety seriously, and install smoke alarms in your home today. Do what you can to help ensure that your family has the time to escape a fire safely. Spend the time to ensure your home is well equipped with smoke alarms. '""""'`�� Maintain your smoke/CO alarms to � .......�... � � � �� make sure they are working properly. � Foilow the schedule below: �� •� . , - , - , • � - - • • • .1 �,_�A��, ,,�,, • • - • - • • • � � � �,.,.. '`��, � � � - , � - � • ....� .�..► ��• • • • � ' Professionaily and Compassionately Helping Peopie ` . : 6 Kent Fire Department y�y��,yKentfirerfa.Osg @Kentfirerfa Regional Fire Authority � The Run Report November 24, 2014 - Eight people, four adults and four children, were displaced following a mobile home fire.The fire burned a hole through the side of the single-wide trailer and caused Kent/Covin ton/District 37/ smoke damage throughout the structure. No one was injured in the fire.A KFDRFA fire investi- 9 gator has determined that the fire was caused by an overheated electrical outlet on an exterior SeaTac Incidents wall and was accidental.There were no smoke alarms in the residence.The KFDRFA has sup- plied the residents with a smoke alarm to protect them in the future. By Public Educaiion Specialist Kirsti Weaver January 6, 2015 - A KFDRFA investigator has determined Firefighters responded to 11,263 calls for assistance that a house fire in the 9800 block of S.242 Place was caused between October 1, 2014 through March 31, 2015. by an electrical malfunction in a bathroom ceiling fan The � � fire was reported by the resident and a neighbor at 4:24 p.m �-�"' � .�.a.-� Calis For Help after smoke and flames were seen on the second floor of the � � � . two-story house.All three people in the home were able to get out safely. When firefighters arrived,they found the en- � �� ■ Rescue/Ell[S-8,359 tire second story of the house filled with smoke. Firefighters I� contained the fire to the bathroom where it started, though I� the smoke and heat caused damage throughout the upper . ��°�" ■ Serv�ce Ca!!s- I,T1T story. The fire is considered accidental. Bathroom fans are " �' � � a common cause of house fires.Vacuuming the fan out pe- ■ Fires-220 riodically to remove accumulated dust will help reduce the strain on the motor. Also, if the fan begins to make noises such as squeaks or unusual humming, shut off the fan and either I � �� replace it or have it inspected by a professional. CondiHons- 171 � - � "`�"'��i January 24,2015- KFDRFA investigators are working to de- Out ofDistrid- T96 termine what caused a mobile home fire reported by neigh- bors that started on the front porch of the home.The heat ' broke out the front window allowing flames inside the resi- FDCARES Unit `� , '�+ dence. Firefighters were able to extinguish the fire quickly I ReSponses EMS/ReSCue � � ., ��r, and limit the damage to the interior. No one was found in �� i the residence and no one was apparently home at the time IOctober I 144 Emergency 7337 ��'�*. � of the fire. Investigators are still looking for the occupants. medical calls I � No other homes were damaged. In addition to the KFDRFA, I November I 149 ; an engine, aid car, and battalion chief from the Renton FD I Medical assist I 1,006 '�,�,�� also res onded to the call. I December ( 161 p iJanuary I 129 Other I 16 March 25, 2015 -A KFDRFA Investigator has deter- � February I 118 Total I 8,359 mined that a commercial building fire cause is not possible due to the amount of debris in the building. March I 142 When firefighters arrived they found the single story building with smoke coming from the interior. Once � 3 ITotal I 843 they were able to enter the building, they found fire � in a loft area and smoke throughout. It took firefight- I September 24, 2014 - Firefighters from the KFDRFA ers approximately 20 minutes to fully extinguish the and South King Fire and Rescue were dispatched to the fire.The building contained materials brought in by squatters who, according to Kent Police, occupy it house and found smoke coming from the eaves of the periodically. It did not appear that the building was + � * � house upon arrival. Firefighters were able to locate the � � �� fire in the living room and extinguish it quickly. Once being actively occupied by a business. A person was seen leaving the area near the fire by a City of ;� � � :�. � � �` :� the fire was out, a search of the house revealed that no Kent employee. Police contacted the person and '�;�' � µ "�"�� .��.,c„. , i one was home. Unfortunately a dog and cat perished in that information iven to investi ators. ��,.� ��»�� ,��. , � the fire from the high heat and smoke. Firefighters at- 9 g �� ""�"�� `� tempted to resuscitate the animals, but were unsuccess- ; ;. �. _r r > ,.�a �� ful. There was at least one smoke alarm in the house, but it is unknown if it was working. Firefighters found � � � � � � � � � � � � � � � � � � � � � � „ it on the floor completely melted from the intense heat. October 3, 2014 - Responding KFDRFA firefighters re- � �/O�i,� , � ��,t� . ported the smoke column from the fire was visible from �I over 8 blocks away. Due to the size of the building and � * � number of residents,a second alarm was called immedi- May 6, 20 RFA Board Meeting ately to increase the number of emergency responders � 9 CPR/First A'td Class�* � and apparatus. With the fire rapidly spreading, a third �.�.�. I alarm was called. Approximately 15 emergency units Za, a? Gift of Life Presentation from the KFDRFA, Renton FD, andTukwila FD respond- � I1ttt@ 3, 1? RFA Board Meeting� • I ed to the blaze. Two residents were injured after they jumped from their � 7 Washington State Fallen Firefighter � � third f�oor ba�cony to � Memorial Service at the Capitol Rotunda � escape the growing _ i3 CPR/First Aid Class** fire. They were treat- -� � -� � � ed and stabi�ized at � es�,�;; �� Z6 4 Kids Safety Day at ShoWare Center '� � the scene by firefight- �u "�°��`� � �. � ers and Medic One July 1, 1S RFA Board Meeting paramedics tor inju- � l0-12 Safety Street at Cornucopia Days � I ries consistent with a 11 CPR/First Aid Class** � ' fall from that height • 18-19 Safety Display at Covington Days • and then were sent ' to a local hospital for • ,�Iugust 1 Registration Opens for Fall CERT Classes�**� • further treatment.The building constructed in 1979, was $ 19 RFA Board Meetin * not required to have a fire sprinkler or fire alarm system � ' g • at that time. Six apartment units were badly damaged 8 CPR/First Aid Class** by the fire and are considered uninhabitable,14 units re- � � ceived heat,smoke,and water damage and may be hab- S@ptember 2,16 RFA Board Meeting* - itable within the next few days.The Red Cross and the � IZ CPR/First Aid Class �* � apartment management provided housing assistance to * all residents. � Octobes ?,2J RFA Board Meeting • � 4-10 Fire Prevention Week � November 21,2014-A fire in one of the large commer- �� CPR/First Aid Class** cial dryers at the Norm Maleng Regional Justice Cen- � � ` ter, was ruled accidental and started in the drum which rotates and holds the drying clothing. RJC staff first � *RFA Board meetings begin at 5:30 pm and are open to the public � noticed smoke in the laundry room and immediately Location: Fire Station 78 17820 SE 256 Street Covington,WA 98042 -- called 911.They also ensured that no personnel were in � Meetings are subject to change. Go to www.kentfirerfa.org for information. � the area.There were no injuries. No inmates were in the laundry room area at the time of the fire.When firefight- � **Classes are held at local fire stations. � ers from the KFDRFA arrived,they found smoke coming Call 253-856-4300 for information, fees, and to register. , from the roof of the building,which is on the backside of � � the complex.Taking a hose line inside they were able to ***Drinking/driving safety presentation. extinguish the fire quickly and use large fans to remove � Call 253-856-4415 for times and locations. � the smoke.The fire was confined to the affected unit. In addition to Kent units, one ladder truck from South King � �*�*Call 253-856-4343 for information and to register. • Fire and Rescue also responded to the call.The dryers at the RJC are all less than a year old. • • • • • • • • • • • • � • • • � • • • • • �� Rccredifation > Continuallmprovement � � ._ , � Kent Fire Department � * Regional FireAuthority �W Kentfirerfa.org @Kentfirerfa . � • � � Cify of Kent Local Emergency Plannsn� Committee Most every one of us has some sort of chemical in our home, and so do large businesses only in much larger quantities and strengths. Kent � Emergency Management along with the Kent Fire Department RFA has an important relationship with area businesses that utilize these hazardous materials. Over 150 companies located in Kent are required to report the hazardous materials stored or used in their various processes. When used correctly and safely,these materials aid in such things as refrigeration for our food and the manufacturing of products we use.While these materials benefit the community and add jobs to the local economy, the risk they present must also be managed. The City of Kent maintains a Local Emergency Planning Committee (LEPC) to manage that risk. The LEPC is recognized by the State of Washington to work with local companies to meet the requirements of the Emergency Planning and Community Right to Know Act(EPCRA). Assistance can be in the development of facility emergency plans, employee �'� � training, chemical reporting, and �� n ' . conducting coordinated drills with the Kent � ,��`�� , ,� � �� _ �� . �:�� _ "^�� e ,. Fire Department RFA Hazardous Materials � ,�� ;�� '�' Res onseTeam. � ' � �� ,�� P =�� _,�". � . , , The Kent LEPC holds an annual meeting to ;,�� ,°� ��` � � � � "� � �� . �� " � � discuss issues related to regulations and � � ; � � � � � �� `' � � ,� � �� ° ,� � - .�,w � ,� �, �. < safety. The meeting is open to the public. � �� ` � �� ;� � ��° r �� °°'� - ,� � ° Some members of the LEPC represent area ��_�"�� } � - �� ,�,�� =� , ` `�° � . ;:.,� businesses, local emergency responders, :��'� � �'� � J � health care professionals, community ,� �" � ° �� ''�f � � �� ,� �n. groups, hospitals and others. Visit the .�� -�� s � z, s�:. �� , ., t �+ � , T LEPC website for more information and the �•''�� `� �� -� � � �'� �� next meeting. http://kentwa.gov/content. j . �r -" �, 1�' ,�.� . aspx?id=2844 � �J � � � ��^�`� �`' � r•� �� . . . If you would like to learn more about i " � �� -�„� � ��-' y �� the LEPC please contact Kent Office of � � � �� 1��'� � �` � �'�� "�f� �� r � - . �.- , ,�" Emergency Management at (253) 856-4440. �' � ,;� �-•t��. �� ' ��`�`� " �''"'�� ' I -' - .�,�> > � � , � _, � , . �, Hazardous Mater�als �;rill at a local LEPC member companv. , � � � " I 1 I � I I I . / / I , , As we approach the renewal of the Fire Benefit Charge (FBC) in 2016, the Kent Fire Department Regional Fire Authority Governance Board is taking a look back at where we have been, where we are today, and where we are headed tomorrow. Five years ago, the RFA provided service out of 8 fire stations to an area of 49 square miles with 140,000 residents. Today, we operate out of 11 fire stations and serve approximately 60 square miles with almost 175,000 residents. For the future, the RFA has had ongoing discussions with the cities of � Tukwila and Maple Valley in regard to consolidation of emergency response services.The RFA allows members to have shared operational standards, policies, and a unified organizational culture.We have implemented a strategic plan which will assist in the path of strengthening , our current organization while laying a solid foundation for our future growth. " This past March the RFA's international accreditation was renewed by the Commission of Fire Accreditation International. We have been I', internationally accredited as a department since 2004, and we will remain accredited as an RFA through 2019 when we will need to proceed ' through the reaccreditation process. One of the most significant accomplishments the RFA has achieved over the past five years has been its financial -�_ { navigation of the recession through strategic and sustainable �`� ` � � budgeting and responsible management of the FBC. Per state ,, ' �� Iaw,an FBC cannotexceed morethan 60%ofthe organization's -� , =� �°, °` � operating budget. Over the past five years,the RFA has been + �- diligent in minimizing the financial impact to the community �� r y � �, through the thoughtful use of resources and future planning 4 ;� , }� �`��`�: ��_�., ` which has resulted in the RFA never having to utilize the 60% � �=�� fee authority. In fact, the RFA has consistently held the line �.°,` % tt -¢;''' � � � on the tax payer burden by maintaining an FBC below 48% " ` 'a `� ` of our operating budget. The RFA Governance Board has � h=,'� � � ; , � � been very sensitive to increases in taxes and charges while '� I�� ;� " ; maintaining the high quality of service that you have come �► ��, � to expect. We will continue to look for efficiencies in the � :y RFA, such as consolidation with other organizations, grant fi.r.,- , opportunities, and shared services in order to keep tax and i k. y` '.a,.^'�..�,y . ;.v>. r y -- - — �--�- - =--- ---- fee increases as low as possible. � Prolessionally and Compassionately Helping Peopie � ' o � Kent Fire Department �,yyy�,yKenttirerfa.org ? @Kentfirerfa � Regional Fire Authority „. �'� � FDCARES — Conf�nuail Work�n fo Y � Develo Heaifhcare Parfnersh� s p p Expanding the medica! services offered by your fire department By Division Chief Mitch Snyder .. Developing Xealthcare Partnerships Through a healthcare partnership, an 18-month pilot project is set to start this summer. �,D TM This project could staff a full-time nurse within the fire department who will respond with a firefighter/EMT, 24 hours a day on the FDCARES apparatus. Navigating the complex healthcare and social service system can often times be an aggravating task, especially during the time when someone is not feeling well.The Cares Coordinators have been trained to do this and they are continuing to learn best practices in navigating the Professional�y and healthcare and social services system so that patients do not have to.With this, we are Compassionately Nelping People excited to bring on the expertise of registered nurses, nurse practitioners, and a full time The Kent Fire Department Regional FireAuthority social worker to assist us in our efforts.This type of partnership has been influenced by i the Patient Protection Affordable Care Act (PPACA) otherwise known as Obama-Care. and our Fire Department CommunityAssistance, � r Referral, and Education Services (FDCARES) PPACA is driving what many refer to as the "Triple Aim"; that is ensuring the best health program are developing healthcare partnerships for patients, improving patients' access to appropriate care, and reducing the per capita throughout the region. These partnerships will cost of care.The Kent Fire Department RFA recognizes that for many residents,we are the work to improve the health of our patients by access point for both critical and chronic long-term healthcare needs. As the healthcare i providing more services to the residents of world is rapidly evolving around us we are also recognizing that the manner in which i our community. These additional services will we deliver emergency medical services and non-emergent medical services must evolve improve the efficiencies of our medical delivery as well. In cooperation with the partnerships that are being developed with healthcare I system by working to coordinate each patient's and social service providers within our community,we are able to navigate patients seen carewith the medical and social service providers through the 911 system to more appropriate care settings.We are also able to follow-up in our area. A key part of the FDCARES program With patients after their medical needs have been addressed in an effort to better educate � is the staffing of a CARES unit. them about their specific healthcare issues and ensure that they are tied into a long-term i The CARES71 unit is a non-emergent medical healthcare provider. � service (NEMS) unit that has been operating The Kent Fire Department would ' since early September of last year.This vehicle like to thank all of our partners that � � � •�'r � � ' operates without emergency lights or sirens and are not only financially supporting � ' j � is staffed with two firefighter/emergency medical our efforts, but are working hard �� °��'�""`�� ,�l "`" ;� � �� technicians. The crew members assigned to -- � behind the scenes to improve the �,,�=�" Y ' ' �- � � CARES71 are called "Care Coordinators" and �� ``�"� ��` ' -"' V they are working to assist many patients that health to all that we serve. For more ` � ``` have medical needs that are not life-threatening. �nformation about the FDCARES ��;; The Care Coordinators address non-emergent Program, please visit our website at """;,� . " �" _ medical requests that come into the 911 system. WWWkentfirerfa.org, the FDCARES � � �ra ' � ` Through this program,the Care Coordinators are Website at FDCARES.com, or call �- ' ,,, t,.„��, working to connect patients to more appropriate 253-856-CARE (2273). , , " healthcare providers such as a primary care � � physician and urgent care providers when it is , determined that this is a better option than an emergency room. Employee Profile — Elizabeth l�in�ery � , Behind Station 76 (20676 72 Ave. S.) is a division of the Kent Fire Department Regional Fire Authority that the - .�-.,. public rarely hears about, but that is critical to our ability to respond to emergency calls for help. ' �` The department's fleet maintenance division, or Fire Garage as it is known within the department, is where all of our emergency apparatus go for work to keep them "response ready': In addition to the mechanics, it is the workplace of Elizabeth Kingery. ` V Elizabeth's role at the Fire Garage is fleet operations support.This means she wears many hats that include purchasing the parts needed to keep a fire engine or aid car running, working with invoices, budgets, as well as tracking mileage and fuel usage of all emergency vehicles. ` Because the Fire Garage contracts maintenance work for several other fire departments, her workload is not � ,. limited to just the Kent Fire Department RFA. According to Elizabeth, what she enjoys most about working at the Fire Garage is;'... the collaborative efforts and ability of our work group to adapt to any encounter or issue brought into the shop. In situations where time is short, or efforts required seem insurmountable,we unite and everyone gives 110%. I also enjoy the fact that our unit as a whole is committed to doing the right thing.We are constantly looking for ways to improve and 'efficify' (my new made up word) our efforts but still maintain our responsibilities to the residents of our community': � i � �' � i , ' ' � Fire Prevention: -, -,r � ........................................253-856-4400 � � ......................... � . � : - r � Public Education & Information• 253-856-4480 M �S�o n d e r CPR and First Aid Classes• .............253-856-4300 ■ Kent F;r� Disaster Preparedness: ......................................................253-856-4440 <<�.�a��,., �.,.,,. ��;�„ ` � 24611 116th Avenue SE Kent,WA 9803 RFA Governance Board: ....................................................253-856-4300 • 0 , Fire Chief: Jim Schneider .................................................253-856-4300 �� CiOl1�'aG'f p�lOn@ Nu11'Ibe�'$ Newsletter Editor• Capt. Kyle Ohashi 253-856-4481 r . ............................. ��' Emergency:.......................................................................9-1-1 E-mail us: .................................................................fire@kentfirerfa.org � Emergency Management: .................................253-856-4440 On the web: .............................................................www.kentfirerfa.org ' Fire Business� 253-856-4300 Twitter• .........................................@Kentfirerfa ' � � i � ' Accreditation > Continuai Improvement . s e) Transportation Systems Division requests authorization to increase Fund 317 by � $4,668,894 to include Duvall Ave. NE Project, and recommends approval to enter into the Fuel Tax Grant Distribution Agreement with the Washington State Transportation Improvement Board for the obligation of grant funding in the amount of$3,468,289,and all subsequent agreements necessary to accomplish this project. Council Concur '' f) Transportation Systems Division requests authorization to transfer$40,000 from the I Arterial Rehabilitation Program Fund to the Street Overlay Program Fund for expenses that have exceeded the 2015 Street Patch and Overlay with Curb Ramps contract budget. Council Concur ' 8. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics , marked with an asterisk(*) may include legislation. Committee reports on any topics may be ', held by the Chair if further review is necessary. '� 9. RESOLUTIONS AND ORDINANCES Resolutions: � a) Ballot Measure Regarding a Proposed Regional Fire Authority(See item 3.J II b) King County Fire Protection District#40(See item 7.c.J � 10. NEW BUSINESS (Includes Council Committee agenda topics;visit rentonwa.gov/cityclerk for more information.) 11. AUDIENCE COMMENTS ' 12 ADIOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) 7th Floor Conferencing Center December 14, 2015 Monday, 6:00 p.m. Reception for Outgoing Councilmembers Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TElEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online,please visit rentonwa.gov/councilmeetings � . AGENDA ITEM #7, a) CITY OF � � s MINUTES City Council Regular Meeting 7:00 PM-Monday,December 7,2015 Council Chambers, 7th Floor,City Hall—1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Ed Prince, Council President Randy Corman Armondo Pavone Ruth Perez Don Persson Marcie Palmer 6reg Taylor ADMINISTRATIVE STAFF PRESENT Denis Law, Mayor Jay Covington, Chief Administrative Officer Lawrence J. Warren Cit Attorne , Y Y Jason Seth,City Clerk Chip Vincent,Community& Economic Development Administrator Gregg Zimmerman, Public Works Administrator Angie Mathias,Senior Planner Chief Mark Peterson, Fire&Emergency Services Department Deputy Chief Erik Wallgren, Fire&Emergency Services Department Commander Dave Leibman, Police Department ADMINISTRATIVE REPORT Chief Administrative Officer Jay Covington reviewed a written administrative report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2015 and beyond. Items noted were regarding: • Preventative street maintenance will continue to impact traffic and result in occasional street closures. December 7, 2015 REGULAR COUNCIL MEETING MINUTES AGENDA 1TEM #7, a) � AUDIENCE COMMENT loleen Allen Staats, Seattle, addressed Council about her concerns regarding the presence of a number of homeless people in Renton,and requested that the bus stop,outside of the Walgreens store located at 275 Rainier Ave.S, be moved. Council and Mayor Law clarified that while homelessness is a serious issue throughout the country, it is best to avoid stereotyping all homeless people as criminals, and encouraged the public to contact 911 if they notice criminal activity. CONSENT AGENDA Items lis[ed on the consent agenda were adopted with one mofion,following the listing.At the request of Councilmember Persson, ConsentAgenda item 7.f. was pulled forseparate consideration. a) Approval of 11/23/2015 Council meeting minutes. Council concur. b) City Clerk submitted the 11/3/2015 General Election certification from King County Records and Elections. None;information only. c) Administrative Services Department requested authorization to hire a System Analyst at Step D of salary grade a21,effective upon start date. Council concur. d) Community&Economic Development Department recommended approval of a contract in an amount not to exceed$100,000 with Reid Middleton, Inc.to review structural plans through 12/31/2016. Council concur. e) Community Services Department requested approval of an interlocal agreement(ILA)with King County to extend the original ILA regarding the Soos Creek Trail for an additional five years and to provide clarifying language.Council concur.(See below for resolution.J g) Fire&Emergency Services Department recommended approving the joint resolution with King County Fire District#25 regarding the submission of a proposition to qualified electors of the City and District to form a Regional Fire Protection Service Authority effective 7/1/2016. Council concur;set public hearing on 12/14/2015. h) Human Resources/Risk Management Department recommended approval of actions taken to update the City's 457(b) Plan documents including the City of Renton/TIAA-CREF Plan Document,Adoption Agreement,and Claims and Appeals Procedures. Council concur. (See below for resolution.) i) Utility Systems Division recommended approval of a Construction Agreement with Century Link to redesign the new storm system in SW 7th St. in exchange for CenturyLink payment of approximately$190,026 for the redesign work and additional construction materials. Council concur. j) Utility Systems Division recommended approval of a grant agreement with Washington State Department of Ecology to accept up to$50,000 between 2015-2017 for SurFace Water Utility implementation requirements associated with the Western Washington Phase II Municipal Stormwater Permit.Council concur. k) Utility Systems Division requested authorization to finalize the SE 165th St. Sanitary Sewer Extension Special Assessment District in the amount of$13,000. Refer to Utilities Committee. MOVED BY PRINCE,SECONDED BY CORMAN,COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA,MINUS ITEM 7.F.CARRIED. DECEMBER 7, 2015 REGULAR COUNCIL MEETING MINUTES 2 � AGENDA ITEM #7. a) ITEM 7.F.-SEPERATE CONSIDERATION f) Executive Department recommends adopting the 2016 State Legislative Priorities.This item was pulled from the agenda.Councilmember Persson requested the item be placed on the next agenda to provide additional time to review the recommendation. UNFINISHED BUSINE55 a) Finance Committee Chair Persson presented a report approving for payment on December 7, 2015 claims vouchers 343127-343470,four wire transfers and one payroll run with benefit withholding payments totaling$5,561,234.15 and payroll vouchers including 750 direct deposits and 47 payroll checks totaling$1,625,368.58. MOVED BY PERSSON,SECONDED BY PAVONE,COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION.CARRIED. b) Transportation Committee Chair Palmer presented a report recommending concurrence in the staff recommendation to approve Supplemental Agreement No.4 to CAG-12-008 with Coast& Harbor Engineering for the Seaplane Base Dredging&Shoreline Mitigation Project and to amend the Maintenance&Shoreline Mitigation CIP fund (422.725080.016.594.46.63.000) by transferring$40,000 from the Airport ending fund balance. The transfer will be included as part of the 2015 carry forward budget adjustment. MOVED BY PALMER,SECONDED BY PEREZ,COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION.CARRIED. c) Transportation Committee Chair Palmer presented a report recommending concurrence in the staff recommendation to adopt the Resolution authorizing the Mayor and City Clerk to execute the following agreements with the Washington State Department of Transportation to assume ownership and responsibility of operation and maintenance of portions of rights-of-way, landscaping and stormwater facilities that are related to the I-405/I-5 to SR 169 Stage 2 Widening and SR 515 Interchange Project: 1. City and State Operation and Maintenance of State-Owned and City-Owned Luminaires. 2. General Maintenance Agreement Benson Road. 3. General Maintenance Agreement for Maintenance of SR 515 Landscape Strips and Stormwater Facilities. 4.Turnback Agreement(Construction Completed). The Committee further recommended adopting the related resolution. MOVED BY PALMER,SECONDED BY PEREZ,COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION.CARRIED. RESOLUTIONS AND ORDINANCES ' Resolutions: a) Resolution No.4268:A resolution was read authorizing the Mayor and City Clerk to enter into Addendum A to the 2009 Interlocal Agreement with King County relating to processing of clearing,grading,and associated building permit applications for the Soos Creek Trail. MOVED BY TAYLOR,SECONDED BY PALMER,COUNCIL ADOPT THE RESOLUTION AS PRESENTED. CARRIED. DECEMBER 7, 2015 REGULAR COUNCIL MEETING MINUTES 3 AGENDA /TEM #7, a) • I b) Resolution No.4269:A resolution was read amending Resolution No.4221 regarding annual reports of the deferred compensation 457(b) plan by the investment committee to the City Council and adopting the TIAA-CREF financial services company 457(b) Deferred Compensation Plan document as amended. MOVED BY PALMER,SECONDED BY CORMAN,COUNCIL ADOPT THE RESOLUTION AS PRESENTED. CARRIED. c) Resolution No.4270:A resolution was read authorizing the Mayor and City Clerk to enter into Four(4) Interlocal Agreements with WSDOT regarding the I-405/I-5 to SR 169 Stage 2 Widening and SR 515 Interchange Project. MOVED BY PALMER,SECONDED BY CORMAN,COUNCIL ADOPT THE RESOLUTION AS PRESENTED. CARRIED. Ordinances for second and final reading: d) Ordinance No.5780:An ordinance was read vacating a portion of right-of-way in the vicinity of 300 Rainier Avenue N. (VAC 15-003). MOVED BY PALMER,SECONDED BY CORMAN,COUNCIL ADOPT THE ORDINANCE AS READ.ROLL CALL:ALL AYES.CARRIED. e) Ordinance No.5781:An ordinance was read amending Section 4-1-220, Property Tax Exemption For Multi-Family Housing In Residential Targeted Areas,of Chapter 1, Administration and Enforcement, of Title IV(Development Regulations)of the Renton Municipal Code, by extending the property tax exemption. MOVED BY PEREZ,SECONDED BY PAVONE,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL:ALL AYES.CARRIED. fl Ordinance No.5782:An ordinance was read amending Section 4-1-210,Waived Fees,of Chapter 1,Administration and Enforcement,of Title IV(Development Regulations)of the Renton Municipal Code, by extending the waiver of certain development and mitigation fees. MOVED BY TAYLOR,SECONDED BY CORMAN,COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL:ALL AYES.CARRIED. NEW BUSINESS See attached Council committee meeting calendar. AUDIENCE COMMENTS Howard McOmber, Renton,thanked Council and all those who volunteer for the REACH program and requested additional help through the winter months. ADJOURNMENT MOVED BY PERSSON,SECONDED BY PRINCE,COUNCIL ADJOURN.CARRIED.TIME 725 P.M. Megan Gregor, Recorder Jason A. Seth, CMC,City Clerk Monday, December 7, 2015 DECEMBER 7, 2015 REGULAR COUNCIL MEETING MINUTES 4 . AGENDA ITEM #7. a) Council Committee Meeting Calendar December 7, 2015 December 8. 2015 Tuesday CANCELED Transportation Committee, Chair Palmer December 14. 2015 Monday CANCELED Planning & Development Committee, Chair Corman CANCELED Community Services Committee, Chair Perez CANCELED Utilities Committee, Chair Taylor 6:00 PM Committee of the Whole, Chair Prince - 7th Floor Conferencing Center Reception for Outgoing Councilmembers • AGENDA ITEM #7, b) CITY OF enton � . . . , , ,. , SUBJECT/TITLE: 2016 Legislative Priorities RECOMMENDED ACTION: Council Concur DEPARTM ENT: Executive STAFF CONTACT: Preeti Shridhar, Deputy Public Affairs Administrator EXT.: 6569 . •. Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A � • • � • Prior to each state legislative session, the City Council considers documents that summarize the City's position on current state issues. The 2016 State Legislative Priorities and 2016 State Legislative Agenda Support/Oppose Bills serves as a guidance for City staff as it works with the legislature to achieve the city's goals. **UPDATE: This item was moved from the December 7, 2015 Agenda to allow more time for review of Exhibit A;please see Exhibit 8 for a redline document of proposed changes.** : A. 2016 Legislative Priorities and 2016 State Legislature Agenda Support/Oppose Bills B. Redline version with proposed changes � ' • � � • Adopt the 2016 Legislative Priorities as proposed. AGENDA 1TEM #7, b) • CITY OF RENTON 1 � ' .�_ . . e � s a t � v e � ��r�� o t...�� '''. T¢'�C en a � _ - � :�a:�� = . -� _ � _� , �� :�- ' ° �a F,6,., ;t;. J., ' � 4 .C'�� ;`��'�„�� \\ � ,`�,:-.i��.. . �� " ' :'�\\ l4'.i w�� ..,.� "� ' �\� ti. �,,��''j'< po-` \� �"'> �. ,� , � '�'•. � : - . _.�-� r Fiscal Stability/Infrastructure/Local Needs Renton urges lawmakers io protect crirical"state-shared"revenues,to avoid funding cucs for public safety needs, and to provide more tools and authoriry co address local needs and control cosrs. liquor Revolving Account. Renton will strongly support ongoing efforts by the Association of Washington Cities (AWC)and individual cities to remove statutory caps and restore growth in Liquor Revolving Account("Liquor ProfiY') revenues. Public Retords. Renton will support 2016 legislation to help cities better manage the rapid growth in public records requests and enact efficiencies in the Public Records Act including options to deal with requests that are more about harassment than transparency,and cost recovery for electronic and commercial requests. Public Works Assistance Account(PWAA). Renton will strongly support 2016 initiatives to either restore funding within the PWAA or to develop a similar program to provide low-interest loans for basic infrastructure needs. Public Safety/Mental Health Renton strongly supporis funding and tools chat assist local efforts io provide viral public safeiy service to communities.Looking ahead ro 2016, rhe city also will strongly support efforts related ro menral healch. Regional Fire Authorities. Renton will support efforts to change the Regional Fire Authority statutes so they align with those for Fire Districts—including a simple majority threshold for levy renewals. Mental Health. Renton supports funding and policy efforts to help local communities address growing burdens in assisting the mentally ill and homeless,including additional beds,facilities,services,and shelters.The city also will strongly support policy bills to better ensure that those with mental health challenges can get the treatment and support they need. i CITY OF Renton C� � AGENDA ITEM #7. b) Support/Oppose Issues Budgets, Tax-Revenue Fiscal (includes Personnel/HR Issues) Supports sustainable funding for local revenue options, Opposes any bill that restricts our current local option including modifying the 1 percent annual growth cap on authority by mandating deferred compensation property tax. programs be purchased through the state. O oses le islation that undermines revenue or 0 oses le islation to ex and" resum tive disease" Pp 9 PP 9 p p p , in removes/preempts local authonty. assumptions for purposes of Workers Compensat o responsibilities,if it arises. ' Criminal Justice/Law Enforcement/ Courts/Fire-EMS Housing, Human Services Supports legislation that would make body cameras more Supports a City of Seattle-promoted initiative that feasible through Public Records Act definitions,including an 8-and 12-year multi-family housing property tax the resolution of issues related to storage and retention. exemption program be extended to renovation of The city also wants to ensure there are clear rules and existing housing stock that is deteriorated. guidance for when officers in the field should have body Supports establishment of a new"REET 3"with focus cameras turned on/off. on funds toward affordable housing. Supports any legislative initiative that specifically ties relicensing requirements to decriminalizing of Driving Land-Use/GMA While License Suspended-3rd Degree(3-DWLS). Supports an Operating Budget request being led by Supports ensuring current laws and best practices the Washington Association of Sheriffs&Police Chiefs Upholding Urban Growth Areas are maintained. (WASPC)and the City of Kent for gangs database funding Opposes additional changes to Growth Management Act for training and overtime. vesting laws. Strongly supports increased funding for additional Basic Law Enforcement Academy Classes to meet the future Local Government needs of cities/counties hiring new recruits in the future. (including Public Records Act) Supports legislation that provides cities with more authority to influence liquor license renewals for Supports any effort to reinforce and clarify the establishments with bad track records. recreational immunity statutes as they relate to multi-purpose trails. ' Supports legislation making a 4th DUI a felony. Opposes legislation removing local control on fireworks Transportation/Transit limits and bans(56 5914). Supports any legislation to ensure that emergency Economic Develo ment/ vehicles not be required to pay tolls to use HOT lanes. P Infrastructure Supports HB 2262 on special license plates&funding. Supports ensuring that any flood control/water supply/ , stormwater infrastructure funding package be equitable ' to all parts of the state. Supports updates and revisions that ensure the basic structure and unbiased scoring and ranking features,of the 25-year-old Washington Wildlife Recreation Program remains intact. CITY OF CITY OF RENTON // 2016 Legislative Agenda Renton �j AGENDA 1TEM #7, b) • CITY OF RENTON . . .�.��.�� I IV - e s at e . . r� ��. z �_:�,�z �� en a � _ �r � �� .: ��;,: � �� ,,,;w,. �, �.�.a� . =��' �.�.:�'`"�, '1 �.�.; '"i � — ' �` r�y/ .'.`.�-le l,�[ai �� L�� .�w�� .f�a � �� i+ � "x` ��.�' , , ' i'. . _. \\ . �' 4 T'.o- II {��I �Y ' � �,d � ,. t.4 ....'J'� '�., �` �\ �� ,�, ";�;�.«; `� "' I '�,. �. ��, � --.ac • = - .._-�� ' I . . . II Fiscal Stability/Infrastructure/Local Needs , Renton urges lawmakers to procect criiical"state-shared"revenues,ro avoid funding cuts for public safery needs, ! and ro provide more tools and authoriiy to address local needs and conrrol costs. Liquor Revolving Account. Renton will strongly support ongoing efforts by the Association of Washington Cities (AWC)and individual cities to remove statutory caps and restore growth in Liquor Revolving Account("Liquor Profit") I revenues. I Public Records. Renton will support 2016 legislation to help cities better manage the rapid growth in public records ', requests and enact efficiencies in the Public Records Act including options to deal with requests that are more about '� harassment than transparency,and cost recovery for electronic and commercial requests. ' Public Works Assistance Atcount(PWAA). Renton will strongly support 2016 initiatives to either restore funding within the PWAA or to develop a similar program to provide low-interest loans for basic infrastructure needs. , Public Safety/Mental Health I, Renion strongly supporrs funding and tools rhat assist local efforts io provide viral public safecy service to I communities.Looking ahead to 2016, the city also will strongly support efforts related to•mental healrh. Regiona) Fire Authorities. Renton will support efforts to change the Regional Fire Authority statutes so they align with those for Fire Districts—induding a simple majority threshold for levy renewals. ' Menta) Health. ' Renton supports funding and policy efforts to help local communities address growing burdens in assisting the mentally ill and homeless,including additional beds,facilities,services,and shelters. �� The city also will strongly support policy bills to better ensure that those with mental health challenges can get the ' treatment and support they need. � CITY OF Renton Q � . • AGENDA ITEM #7. b) Support/Oppose issues Budgets, Tax-Revenue Fiscal (includes Personnel/HR Issues) Supports sustainable funding for local revenue options, Opposes any bill that restricts our current local option � including modifying the 1 percent annual growth cap on authority by mandating deferred compensation property tax. programs be purchased through the state. Opposes legislation that undermines revenue or Opposes legislation to expand"presumptive disease" ' r r ' m nsation , removes/ reem ts local authorit . assumptions for purposes of Wo ke s Co pe p P Y responsibilities,if it arises. Criminal Justice/Law Enforcement/ Courts/Fire-EMS Housing, Human Services Supports legislation that would make body cameras more Supports a City of Seattle-promoted initiative that feasible through Public Records Act definitions,including an 8-and 12-year multi-family housing property tax the resolution of issues related to storage and retention. exemption program be extended to renovation of The city also wants to ensure there are clear rules and existing housing stock that is deteriorated. guidance for when officers in the field should have body Supports establishment of a new"REET 3"with focus cameras turned on/off. on funds toward affordable housing. Supports any legislative initiative that specifically ties relicensing requirements to decriminalizing of Driving Land-Use/GMA While License Suspended-3rd Degree(3-DWLS). Supports an Operating Budget request being led by Supports ensuring current laws and best practices ' the Washington Association of Sheriffs&Police Chiefs Upholding Urban Growth Areas are maintained. (WASPC)and the City of Kent for gangs database funding Opposes additional changes to Growth Management Act for training and overtime. vesting laws. al...r... �I�,.,�1� _.[D�..'..1 �FJ(JOYTS cRS�I��1�y u wa�v��...�..�..0 vi U337C-CG'7V- Loca) Government ��.Strongly supports increased funding for additional Basic Law Enforcement Academy Classes (including Public Records Act) to meet the future needs of cities/counties hiring new Supports any effort to reinforce and clarify the recruits in the future. recreational immunity statutes as they relate to Supports legislation that provides cities with more multi-purpose trails. NEW> authority to influence liquor license renewals for establishments with bad track records. Transportation/Transit ' Supports legislation making a 4th DUI a felony. � Opposes legislation removing local control on fireworks Supports any legislation to ensure that emergency limits and bans(SB 5914). vehicles not be required to pay tolls to use HOT lanes. Economic Development/ Infrastructure Supports HB 2262 on special license plates&funding. , Supports ensuring that any flood control/water supply/ ', stormwater infrastructure funding package be equitable � to all parts of the state. Supports updates and revisions that ensure the basic structure and unbiased scoring and ranking features,of the 25-year-old Washington Wildlife Recreation Program CITY OF remains intact. �Renton � CITY OF RENTON !/ 2016 Legislative Agenda , • AGENDA ITEM #7, c) '"�` —� CITY OF - enton � . . . , , ,. , SUBJECT/TITLE: City of Renton, King County Fire Protection District#40 Attachment A RECOMMENDED ACTION: Council Concur DEPARTMENT: Fire & Emergency Services STAFF CONTACT: Erik Wallgren, Deputy Chief Response Operations EXT.: 7084 � � � Expenditure Required: $N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ 4,900,000 Total Project Budget. $NjA , � City Share Total Project: $ N/A • � • � • The City of Renton currently has a contract with Fire District#40 to provide staffing, equipment and fire and emergency services for Station #17 and in Station#17's area. The Attachment A for the agreement covers all of the details of the financial responsibilities of Fire District#40 to the City of Renton per that contract. This attachment is a revision from the previous Attachment to the contract which reflects added administrative duties. : ', A. Attachment A of Agreement B. Resolution , � • • �� • It is recommeded the mayor and the city council approve the Attachment A of the agreement between the City of Renton and Fire District#40. . ; , AGEND F��, • �r �r . � �� Attachment A Costs of Services for Fire and Emergency Services Operating Agreement Between City of Renton and King County Fire Protection District#40 Direct costs of services for this contract are based on the City of Renton's costs to operate one fire station(Station 17)with one 4-person engine and one 2-person aid car, and the proportional costs to provide command/safety officer duties in the service area of District. Direct costs of services are derived by multiplying the number of staff contracted to provide services by the City of Renton's salary and benefit costs for that contract yeaz. The contract year salary and benefit cost shall be calculated using the annualized current yeaz-to-date actual cost for each position class(e.g. captain,lieutenant, firefighter,etc.), plus any Cost of Living Adjustment and budgeted increase in benefit cost for the contract year. The resulting direct service cost is then multiplied by a departmental overhead and a city-wide overhead factor. All three figures aze then added together to reach a total cost of service. The City, as part of the organizational structure of the fire depaztment,staffs a Safety and Support Services Section. This section includes Health and Wellness, Logistics and Planning. The Training Division is a Division of Response Operations. The City will also supply to the District allocated Administrative Support Services(Finance&Clerical)as outlined below. The costs of these divisions and services shall be included in department and/or city-wide overhead factors. The Safety and Support Services Section and the Training Division overhead shall be phased in over four years starting 2015. The District desires and the City agrees to remove a dedicated Admin Secretary position and convert to a proportional pooled Administrative Support Service modet through overhead cost factors effective October 1,2015. Due to some of these services not being transferred unti12016,the parties agree the service costs reflect this change to start January 1,2016. In addition, a percent of the chiefls and deputy chiefs costs shall be part of the Department Overhead being chazges and paid for beginning in 2016. For 2015,the District's cost of service under this agreement total$4.53 million. For 2016,the District's annualized cost for service under this agreement is no greater than$4.90 million (including adjusted Department Overhead to reflect the above changes). The revised complement of direcddedicated staff effective October 1,2015 that will support the agreement includes: 1 I City of Renton, King County Fire Protection District#40 Attachment A; November 2015 7 • . A GE . ,4��,�#,� �) F7� i ✓ `� Lrf Y I' �v I) FTE Position � 15.00 � Firefighters 2.00 � Battalion Chiefs � 2.00 � Captains � 6.00 � Lieutenants 28.00 Total FTE to support agreement The Fire& Emergency Services Administrator will produce an operational services plan as outlined in Section III.B of the agreement,and the proposed service cost calculated in accordance with this Attachment A in September of each year for review and approval of the Boazd Service model costs are based on the cost for an on-duty staff position, fully loaded with department and city overhead percentages. The primary unit of cost is the number of 24-hour on-duty positions(command,company officer. and firefighter)employed to provide fire and emergency services. Once on-duty staffing is determined,a backfill factor is calculated based upon Renton's leave/time-off averages. Renton's operations backfill factor is 4.7 per on-duty position(that is,for every one firefighter on duty, four and seven-tenths FTEs aze needed to provide 24-hour coverage). "Departmental overhead"refers to the Fire Department's costs,which is the proportion of commissioned and non-commissioned positions that perform department management,planning, safety,training, logistics, health and wellness, and similaz assignments/functions. These functions,their names/titles may be changes from time to time, aze essential to and in support of the suppression positions. The exceptions shall be Emergency Management and Community Risk Reduction units,which are not provided by the City in the District service area. It shall also include proportional costs of supplies, other services and chazges,costs of intergovernmental services, capital outlay and interfund payments. "City-wide overhead"consists of support for the Fire Department's shaze of city-wide Finance, Human Resources, and Legal Service costs. Overhead costs relating to the Mayor, City Council, or other internal service departments aze not included in the overhead chazges to the District. Administration and appeals of the benefit chazge will be handled by the Board and contract legal counseL to the District. The Board will have full and free use of City of Renton meeting spaces and District facilities. 2 � City of Renton, King County Fire Protection District#40 Attachment A; November 2015 ! , AGENDA ITEM #7, c) • � Administrative Support Services provided by the City to the District include: � �'�''�AR �� Finance �` t� ��v c� ��,��,� • Prepaze and certify vouchers in compliance with the State BARS accounting system ��) • Provide accounts payable/receivable services • Assist in the development of the annual budget * • Prepare and submit financial statements to the State Auditor's office and assist with audits • Prepare and submit quarterly and annual financial reports to the appropriate agency � Prepaze and submit monthly budget status reports to the Board • Prepare and submit annual balance sheet report to the Boazd (2015 yeazend report to be presented in February 2016). • Prepaze and submit tax levy documentation to King County* � Work with consultants to manage, advertise, and prepare fire benefit charge letters for citizens per RCW 52.18 * • Meet all timelines for issuing credits regarding fire benefit charge fees per FD 40 Resolution * • Submit any and all fire benefit chazge credits/adjustments to the King County Treasurer* • Prepare fire benefit chazge resolutions for submission to King County * • Adhere and comply with all bond indebtedness requirements as required per bond compliance laws • Monitor bond activity • Prepare and deposit miscellaneous deposits within 24 hours as required by law • Invoice and collect Lake Youngs Watershed, Kent School District, and other governmental agencies who pay for fire service through contract or on a per-capita basis • Prepaze and certify commissioner per diem reimbursements • Prepare and submit the required payroll, tax, benefits, retirement, insurance and financial reports • Provide payroll services and filing W-2's, 1099's and supporting documents • Manage financial obligation for LEOFF 1 retirees • Manage contracts Clerical • Assist in the development and posting of ineeting announcements • Assist in the development and posting of the meeting agenda • Attend Board meetings,record and prepaze meeting minutes • Respond to telephone and email inquiries in a timely manner • Open, log and distribute daily mail • Maintain and archive district files per Washington State Records Retention Schedule • Manage and respond to public records requests • Prepare and submit fire district receipts to King County 3 I City of Renton, King County Fire Protection District#40 Attachment A; November 2015 i • , , Atf'�'iN'D�/�T #7. C) 4 + �. ..�,r� �� • Register Board members for seminars, workshops t�nd other outside activiti�s as needed • Prepare resolutions • Assist in the preparation of bid specifications � Manage the District website The Disvict will provide the City with uccess to all accounts and passwords, needed log- in information,access to District office and mail box and other materials and information needed by the City in order to provide the services. NOTE: The District shall be responsible for preparation and compietion of the 2016 budget process for the Fire District (including preparation and filing required a rwork as identified with"*"above P Pe )• Dated this day of November,2015. ' King County FYre Protecdon Dish3ct#40 City of Renton,Washington Cy�'i01�i-� `�� ca�v o'�, Cheryl Nichelson,Chair Denis Law,Mayor District Secretary Jason Seth,City Clerk Approved By: Approved By: s r Kinnon W. Williams,District Attorney Lany Warren,Cit,y Attorney 4 City of Renton,King County Fire Protection Ofstrid#40 Attachment A;October 2015 � AGENDA ITEM #7, c) • CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN AMENDED ATTACHMENT A TO CAG-08-015, THE FIRE AND EMERGENCY SERVICES OPERATING AGREEMENT BETWEEN THE CITY OF RENTON AND KING COUNTY FIRE PROTECTION DISTRICT #40. WHEREAS, on March 1, 2008, King County Fire Protection District #40 (the "District") entered into a long-term contractual relationship with the City of Renton, described in CAG-08- 015 (the "Contract"), to provide fire and life safety services to the citizens of the District; and WHEREAS, Attachment A to the Contract details the costs of services for the City and the District under the Contract; and WHEREAS, since the contract was entered into in 2008, the costs of services have changed; and WHEREAS, it is necessary to enter into an amended Attachment A to CAG-08-015 to document the terms and conditions of the costs of services; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an amended Attachment A to CAG-08-015 with King County Fire Protection District#40. PASSED BY THE CITY COUNCIL this day of , 2015. Jason A. Seth, City Clerk 1 . . AGENDA ITEM #7, c) RESOLUTION N0. APPROVED BY THE MAYOR this day of , 2015. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RE5.1689:11/24/15:scr 2 • � AGENDA ITEM #7, d) i CITY OF enton =� � • • � . • .- , SUBJECT/TITLE: Withdrawal from WCIA and Purchase of Commercial Insurance RECOMMENDED ACTION: Council Concur DEPARTMENT: Human Resources/ Risk Management STAFF CONTACT: Nancy A. Carlson, Administrator EXT.: 7656 . • . Expenditure Required: $see below Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Totat Project Budget: $ NjA City Share Tatal Project: $N/A � • • � • In 1999,the City of Renton made the decision to join the Washington Cities Insurance Authority(WCIA) to help stabilize its property and liability insurance costs and provide claims administration through the pooling of insurance with other Washington public entities. In the past few years, Risk Management has surveyed other methods of insuring the city's exposures in hopes of lowering the costs. Risk Management has now determined that it is in the city's best interests to withdraw from WCIA and to purchase commercial insurance. The city submitted tentative withdrawal notices to the WCIA insurance pool in 2013 and late 2014. In lieu of coverage being provided by WCIA, effective January 1, 2016, the city's property and casualty insurance claims will be self-insured and self-administered, with commercial liability excess insurance being provided for losses in excess of the currently approved $250,000 per occurrence retention limit. Commercial insurance quotes obtained by the city's Property and Casualty Insurance Broker of Record have ' shown that im roved property and casualty coverage can be obtained with a combined overall annual savings P of approximately$160,000.This annual savings is in excess of the estimated cost to contract with a Liability ' Claims Administrator. It is also recommended that the self-insured retention limit for property losses be increased to up to$100,000 per occurrence from the current$50,000 retention level. The retention level for auto physical damage will remain at$25,000 per occurrence. The city is already self-insured for workers' compensation with a retention level of$500,000 per claim. (See attachment.) A comprehensive self-insurance program allows the city to take advantage of insurance reserve funds, better , utilize the City Attorney's services for defense or defense referral, and secures the city's final authority to settle claims that were previously fully controlled by WCIA. . . None ' � ' • �� • . AGENDA ITEM #7, d) - Approve the withdrawal from WCIA, and that the City self-insures property and casualty losses within the approved self-insured retention limits; procure proposed excess insurance coverage; and increase the property self-insured retention level to $100,000 per occurrence. � � City of Renton � 2016-2017 Pool Alternative Presentation and Renewai Proposal Premium Summary Expiring Option I Option II COVERAGE WCIA WCIA Alternative Program 2015-2016 2016-2017 2016-2017 � Excess Liabilities � $477,240 � $491,171 � $260,111 � TPA Expense(estimated) I N/A � N/A I $35,000 I Property � $341,327 � $345,062 � $355,323 � Equipment Breakdown I $11,443 � $15,810 � Included � Cyber � Included � Included � Included I Crime I $1,246 � $1,339 ( $3,750 Excess Workers' Com ensation 52 695 $55 250 $55,250 I P I $ , I , I I I Airport Liability � $22,774 � $22,774 � $22,774 � � Storage Tank Pollution Liability � $1,859 � $2,135 � $2,135 � � Total Premium f 9Q8,584 � $933,541 � $734,843 � � Broker Compensation I � � I Liability � -- � -- � $15,000 � Property I -- I -- I $�7,500 � Other � $15,000 � $15,000 � $15,000 � � Total Premium � $923,584 � $948,541 � �� IMPORTANT NOTICE: THE NONADMITTED& REINSURANCE REFORM ACT(NRRA)WENT INTO EFFECT ON JULY 21, 2011. ACCORDINGLY,SURPLUS LINES TAX RATES AND REGULATIONS ARE SUBJECT TO CHANGE WHICH COULD RESULT IN AN INCREASE OR DECREASE OF THE TOTAL SURPLUS LINES TAXES AND/OR FEES OWED ON THIS PLACEMENT. IF A CHANGE IS REQUIRED,WE WILL PROMPTLY NOTIFY YOU. ANY ADDITIONAL TAXES AND/OR FEES OWED MUST BE PROMPTLY REMITTED TO ALLIANT INSURANCE SERVICES, INC. Date Issued: REVISED 11/24/15 Alliant Insurance Services,Inc. � www.alliant.com �CA License No.OC36861 Page 27 � AGENDA ITEM #7, e) CITY OF enton =� , � • • . � .- � SUBJECT/TITLE: Transportation Improvement Board Grant Acceptance: Duvall Avenue NE (NE 10th Street to Sunset Blvd NE) Project RECOMMENDED ACTION: Council Concur DEPARTMENT: Transportation Systems Division STAFF CONTACT: Juliana Fries, Program Development Coordinator EXT.: 7232 . •. Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ 3,468,289 Total Project Budget: $ Nj�► City Share Total Project: $ 1,200,605 � � � • � • The Duvall Avenue NE (NE 10th Street to Sunset Blvd NE) Project was selected for a Transportation Improvement Board (TIB) grant in the amount of$3,468,289. Developing this project was contingent upon outside funding. The project does not have a budget allocated for 2016. With the TIB grant award, we propose a project budget of$4,668,894($3,468,289 from TIB and $1,200,605 from local match). The source of the local match will be the Transportation Mitigation Fund and a transfer of the 2015 ending fund balance from Fund 317. The appropriate budget amendment will be included in the 2016 carry forward/first quarter budget adjustment. This project will provide for a roadway reconstruction from NE 10th Street to NE 12th Street, bike lanes, installation of sidewalk separated from the travel lane and street lights on the west side of Duvall Avenue NE. : A. Fuel Tax Grant Agreement I � � ' • �� • Increase Fund 317 by$4,668,894 to include the Duvall Avenue NE (NE 10th Street to Sunset Blvd NE) Project, and authorize the Mayor and City Clerk to enter into the Fuel Tax Grant Distribution Agreement with the Washington State Transportation Improvement Board for the obligation of grant funding and all subsequent agreements necessary to accomplish this project. �,,.M,� AGENDA ITEM #7. e) � ,�� Washington State � �1�' i � Transportation Improvement Board � TIB Members November 20, 2015 CourcfYrcmber Bob Ohon,Onir CrtY�Kenne�wicF �,,,�.R,d„�5,�, Mr. Gregg Zimmerman, P.E. �� Public Waics Administrator G`°'�`"'�" City of Renton "�"�`" 1055 South Grady Way Q/fkt MFinontial Manayemmt PaxoBako�kh,P.E Re�ton,WA 98057-3232 WSOOT `"`�jrda��"�'�E Dea�Mr. Zimmerman: Ciatlom Trorak ��ry Congratulations!We are pleased to announce the selection of your project, Duvall Avenue M,Y,,,,�.s,�h NE, NE 10th St to NE Sunset Blvd (SR 900),TIB project number&1-102(037)-1. aevo/m�,e�r hMKNkotta,P.E Total TIB funds for this project are $3,468,289. Port o/E�+erett CnmmksbnetRobettKoch Your request for a sidewalk deviation for the project was approved. Fantfm Counh `°"'"`"''" Before any work is allowed on this project, you must: Human Serv(res Councll �.P.�,�� -Verify the information on the Project Funding Status Form, revise if necessary, and sign; avoJe,eme,ron -Submit the section of your adopted Six Year Transportation Plan listing this project; Mkt M,�t�eson.v.e. ��5�� - Sign both copies of the Fuel Tax Grant Distribution Agreement; and E.5��.� - Retum the above items to TIB. �� ryoJSomm a tsh You may only incur reimbursable expenses after you receive approval from TIB. DavN qamsay �� In accordance with RCW 47.26.084, you must certify full funding by November 20, 2016 �� or the grant may be terminated. Grants may also be rescinded due to unreasonable "'SOOt project delay as described in WAC 479-05-211. M�WI Stamm NS PuMc�vkr If you have questions, please contact Greg Armstrong, TIB Project Engineer, at '°h""°°°°�`" (360) 586-1142 or e-mail GreaA(a�tib.wa.aov. qryaJ/onneytalra Jry Webet Cou»ryRood�dnhtsoratlonCoard Sincerely, daY WNt� � snolwmkl�tounry � -r � �^E�'°� Stevan Gorcester Eaea�tNsOJre�ctor Executive Director P.O./oa�0901 OtympFa,WA%5040901 Vhar:3G658b�17A0 'a�°-�"�-"� Enclosures �.�.� Investing in your local communitjr � � �� '"`` ��1 ITEM #7. e) Washington State Transportation Improvement Board �� Fuel Tax Grant Agreement Citv of Renton 8-1-102(037)-1 Duvall Avenue NE NE 10th St to NE Sunset Blvd (SR 900) STATE OF WASHINGTON TRANSPORTATION IMPROVEMENT BOARD AND City of Renton AGREEMENT THIS GRANT AGREEMENT (hereinafter"AgreemenY') for the Duvall Avenue NE, NE 10th St to NE Sunset Blvd (SR 900) (hereinafter "Project") is entered into by the WASHINGTON STATE TRANSPORTATION IMPROVEMENT BOARD (hereinafter"TIB") and Ciry of Renton, a political subdivision of the State of Washington (hereinafter"RECIPIENT"). 1.0 PURPOSE TIB hereby grants funds in the amount of$3,468,289 for the project specified above, pursuant to terms contained in the RECIPIENT'S Grant Application, supporting documentation, chapter 47.26 RCW, title 479 WAC, and the terms and conditions listed below. 2.0 SCOPE AND BUDGET The Project Scope and Budget are initially described in RECIPIENT's Grant Application and incorporated by reference into this Agreement. Scope and Budget will be further developed and refined, but not substantialiy altered during the Design, Bid Authorization and Construction Phases. Any material alterations to the original Project Scope or Budget as initially described in the Grant Application must be authorized by TIB in advance by written amendment. 3.0 PROJECT DOCUMENTATION TIB requires RECIPIENT to make reasonable progress and submit timely Project documentation as applicable throughout the Project. Upon RECIPIENT's submission of each Project document to TIB, the terms contained in the document will be incorporated by refe�ence ' into the Agreement. Required documents include, but are not limited to the following: a) Project Funding Status Form b) Bid Authorization Form with plans and engineers estimate c) Award Updated Cost Estimate d) Bid Tabulations e) Contract Completion Updated Cost Estimate with final summary of quantities � Project Accounting History 4.0 BILLING AND PAYMENT The local agency shall submit progress billings as project costs are incurred to enable TIB to maintain accurate budgeting and fund management. Payment requests may be submitted as often as the RECIPIENT deems necessary, but shall be submitted at least quarterly if billable Fuel Tax Agreement Page 1 of 5 November 2012 � '""` �4,�� 1 ITEM #7, e) - Washington State Transportation Improvement Board � �� Fuei Tax Grant Agreement �� amounts are greater than $50,000. If progress billings are not submitted, large payments may be delayed or scheduled in a payment plan. 5.0 TERM OF AGREEMENT This Agreement shali be effective upon execution by TIB and shall continue through closeout of the grant or until terminated as provided herein, but shall not exceed 10 years unless amended by the Parties. 6.0 AMENDMENTS This Agreement may be amended by mutual agreement of the Parties. Such amendments shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 7.0 ASSIGNMENT The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a waiver of the RECIPIENT's other rights under this Agreement. 8.0 GOVERNANCE 8�VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington and venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9.0 DEFAULT AND TERMINATION 9.1 NON-COMPLIANCE a) In the event TIB determines, in its sole discretion, the RECIPIENT has failed to comply with the terms and conditions of this Agreement, TIB shall notify the RECIPIENT, in writing, of the non-compliance. b) In response to the notice, RECIPIENT shall provide a written response within 10 business days of receipt of TIB's notice of non-compliance, which should include either a detailed plan to coRect the non-compliance, a request to amend the Project, or a denial accompanied by supporting details. c) TIB will provide 3Q days for RECIPIENT to make reasonable progress toward compliance pursuant to its plan to correct or implement its amendment to the Project. d) Should RECIPIENT dispute non-compliance, TIB will investigate the dispute and may withhold further payments or prohibit the RECIPIENT from incurring additional reimbursable costs during the investigation. 9.2 DEFAULT RECIPIENT may be considered in default if TIB determines, in its sole discretion, that: Fuel Tax Agreement Page 2 of 5 November 2012 • r� I ' Washingron State Transportation Improvement Board �� ITEM #7. @� �� Fuel Tax Grant Agreement r.•! a) RECIPIENT is not making reasonable progress toward correction and compliance. b) TIB denies the RECIPIENT's request to amend the Project. c) After investigation TIB confirms RECIPIENT'S non-compliance. TIB reserves the right to order RECIPIENT to immediately stop work on the Project and TIB may stop Project payments until the requested corrections have been made or the Agreement has been terminated. 9.3 TERMINATION a) In the event of default by the RECIPIENT as determined pursuant to Section 9.2, TIB shall serve RECIPIENT with a written notice of termination of this Agreement, which shall be served in person, by email or by certified letter. Upon service of notice of � termination, the RECIPIENT shall immediately stop work and/or take such action as may be directed by TIB. b) In the event of default and/or termination by either PARTY, the RECIPIENT may be liable for damages as authorized by law including, but not limited to, repayment of grant funds. c) The rights and remedies of TIB provided in the AGREEMENT are not exclusive and are in addition to any other rights and remedies provided by law. 9.4 TERMINATION FOR NECESSITY TIB may, with ten (10) days written notice, terminate this Agreement, in whole or in part, because funds are no longer available for the purpose of ineeting TIB's obligations. If this Agreement is so terminated, TIB shall be liable only for payment required under this Agreement for performance rendered or costs incurred prior to the effective date of termination. 10.0 USE OF TIB GRANT FUNDS TIB grant funds come from Motor Vehicle Fuel Tax revenue. Any use of these funds for anything other than highway or roadway system improvements is prohibited and shall subject the RECIPIENT to the terms, conditions and remedies set forth in Section 9. If Right of Way is purchased using TIB funds, and some or all of the Right of Way is subsequently sold, proceeds from the sale must be deposited into the RECIPIENT's motor vehicle fund and used for a motor vehicle purpose. 11.0 INCREASE OR DECREASE IN TIB GRANT FUNDS At Bid Award and Contract Completion, RECIPIENT may request an increase in the TIB funds for the specific project. Requests must be made in writing and will be conside�ed by TIB and awarded at the sole discretion of TIB. All increase requests must be made pursuant to WAC 479-05-202 and/or WAC 479-01-060. If an increase is denied, the recipien#shall be liable for costs incurred in excess of the grant amount. In the event that final costs related to the specific project are less than the initial grant awa�d, TIB funds will be decreased and/or refunded to TIB m a manner that maintams the original ratio between TIB funds and total pro�ect costs. Fuel Tax Agreement Page 3 of 5 November 2012 �� '"'` �C� �11 TEM #7, e) - Washington State Transportation Improvement Board (�3�- ��j Fuel Tax Grant Agreement ..,.J 12.0 INDEPENDENT CAPACITY The RECIPIENT shall be deemed an independent contractor for all purposes and the employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof shall not in any manner be deemed employees of TIB. 13.0 INDEMNIFICATION AND HOLD HARMLESS The PARTIES agree to the following: Each of the PARTIES, shall protect, defend, indemnify, and save harmless the other PARTY, its officers, officials, employees, and agents, while acting within the scope of their employment as such, from any and all costs, claims,judgment, and/or awards of damages, arising out of, or in any way �esulting from, that PARTY's own negligent acts or omissions which may arise in connection with its performance under this Agreement. No PARTY will be required to indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries, death, or damages is caused by the sole negligence of the other PARTY. Where such claims, suits, or actions result from the concur�ent negligence of the PARTIES, the indemnity provisions provided herein shall be valid and enforceable only to the extent of a PARTY's own negligence. Each of the PARTIES agrees that its obligations under this subparagraph extend to any claim, demand and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, each of the PARTIES, by mutual negotiation, hereby waives, with respect to the other PARTY only, any immunity that would othenroise be available to it against such claims under the Industrial Insurance provision of Title 51 RCW. In any action to enforce the provisions of the Section, the prevailing PARTY shall be entitled to recover its reasonable attorney's fees and costs incurred from the other PARTY. The obligations of this Section shall survive termination of this Agreement. 14.0 DISPUTE RESOLUTION a) The PARTIES shall make good faith efforts to quickly and collaboratively resolve any dispute arising under or in connection with this AGREEMENT. The dispute resolution process outlined in this Section applies to disputes arising under or in connection with the terms of this AGREEMENT. b) Informal Resolution. The PARTIES shall use their best efforts to resolve disputes promptly and at the lowest organizational level. c) In the event that the PARTIES are unable to resolve the dispute, the PARTIES shall submit the matter to non-binding mediation facilitated by a mutually agreed upon mediator. The PARTIES shall share equally in the cost of the mediato�. d) Each PARTY agrees to compromise to the fullest extent possible in resolving the dispute in order to avoid delays or additional incurred cost to the Project. e) The PARTIES agree that they shall have no right to seek relief in a court of law unti! and unless the Dispute Resolution process has been exhausted. Fuel Tax Agreement Page 4 of 5 November 2012 ° �� '"`` � �1 I TEM #7. e) ' Washington State Transportation Improvement Board ��P�'�- . � j Fuel Tax Grant Agreement �� 15.0 ENTIRE AGREEMENT This A reement, together with the RECIPIENT'S Grant Application, the provisions of chapter 9 47.26 Revised Code of Washington, the provisions of title 479 Washington Administrative Code, and TIB Policies, constitutes the enti�e agreement between the PARTIES and supersedes all previous written or oral agreements between the PARTIES. 16.0 RECORDS MAINTENANCE � The RECIPIENT shall maintain books, records, documents, data and other evidence relating to this Agreement and performance of the services described herein, including but not limited to accounting procedures and p�actices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. RECIPIENT shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Agreement shall be subject at all reasonable times to inspection, review or audit by TIB personnel duly authorized by TIB, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or ' agreement. If any litigation, claim or audit is started before the expiration of the six(6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. Approved as to Form Attorney General By: Signature on file Guy Bowman Assistant Attorney General Lead Agency Transportation Improvement Baard Chief Executive Otficer Date Executive Director Date � Pnnt Name Print Name Fuel Tax Agreement Page 5 of 5 November 2012 I� AGENDA ITEM#7, e) Transportation Improvement Board �� Project Funding Status Form Agency: RENTON TIBProjectNumber: 5-1-102(037)-1 ProjectName: Duvail Avenue NE NE 10th St to NE Sunaet Blvd (SR 900) Verify the ir�formation below and revise if necessary. Retum to: Transportation Improvement Board PO Box 40901 Olympia,WA 98504-0901 PROJECT SCHEDULE � :�� ,��,- ,.�;�.:._.�-�;...:�:�s:w;�r;p��;PEwR.��r F sv ? , �n ,..,��z:�.�"��:�:'< _'��r:.+^., ;:�.•.. "'�' �`'� ,� i:. '`r.> _ - ,� Sn•�,., tl �'`°�>?i:.,,:��rp�t�Dat�s ,;��. I�'._.,. . ._...�..,__..__.,--- --1 �'��_"�•:-�`.�..:..>�.�x��a� ._,. .,��=;?"� �..:'lm,.��_,-.<,..�..�s,3:a.�;�...w,��°-'�,.�, _ �'.'�, IConstruction Approval Date I IContract Bid Award ( IContract Completion PROJECT FUNDING PARTNERS List additional funding partners and amount. _ :.<_' r�,.^ ':,��a.:��,,�.�,*-.s?,,,nT"µ,, p 'F,"�':�i-.'� .�ka:i;?n,�. y,A�^x$;ti�` �"..'N;�C °ad;x" ";Es�l `:Fundin``=Fartriir's>'!:G:G,;'?� ,.f..s' rA'm"ount<';" :'s'�.. 'y'�%°:�Ririi•� undin`y, r;:;I � :�I='��- - ...:�:.,::.s%..�:�"r-;:•'SIt-F.:�'s'�Y..._,. ,..r.xt;.�a-.c"^:��.u.'�:a�:- .:`� :h:;1u�1 I."..:,_�__... ... ,. . .� ......._.__. _ ... ....__ I RENTON . I J ,1,200,805 I I WSDOT ( 0 I I Federal Funds I 0 I I I I I I I I I I I I I I I I I I I I I I 1 TOTAL LOCAL FUNDS I 1,200,605 I I Signatures are �equired from two different agency officials. Return the originally signed form to the TIB office. Mayor or Public Worics Director Sipnature Date Printed or Typed Name Title Financial Otficer Sign�ture Date Printed or Typed Name Title TIB ProJect Funding Status Form � AGENDA ITEM #7, fl GITY OF enton � • • � . � .- � SUBJECT/TITLE: Project Cost Increase and Transfer of Funds: CAG-15-081, 2015 Street Patch and Overlay with Curb Ramps RECOMMENDED ACTION: Council Concur DEPARTMENT: Transportation Systems Division ' STAFF CONTACT: Ja son Grant, Lead Maintenance Services Worker Y EXT.: 2238 . .. Expenditure Required: $908,800 Transfer Amendment: $40,000 ' Amount Budgeted: $ 868,800 Revenue Generated: $ N/A Total Project Budget: $908,800 City Share Tota1 Project: $N/A � � • � � � The 2015 Street Patch and Overlay with Curb Ramps contract was awarded on June 8, 2015.The total contract was in the amount of$870,561.31.The contract was paid by three project funds: 1. Schedule A was paid by the Overlay Program Fund. 2. Schedule B was paid by the Wastewater Utility Fund. 3. Schedule C was paid by the SW 27th Street/Strander Blvd Fund. Changes and expenses that occurred to the contract as specified in Exhibit A have exceeded the 2015 project budget. The project was completed on October 13, 2015 with the final contract amount of$1,020,492.72. : A. Issue Paper . � • • �� • Transfer$40,000 from the Arterial Rehabilitation Program Fund (317.122186) to the Street Overlay Program Fund for expenses that have exceeded the 2015 Street Patch and Overlay with Curb Ramps contract budget. AGENDA 1 TEM #7. fl � PUBLIC WORKS DEPARTMENT CITYOF =-�'�Renton Q M E M O R A N D U M DATE: December 4, 2015 �I T0: Ed Prince, Council President I� Members of Renton City Council ' VIA: Denis Law, Mayor FROM: Gregg Zimmerman, Public Works Administrator STAFF CONTACT: Jayson Grant, Lead Maintenance Services Worker, x2238 SUBJECT: Project Cost Increase and Transfer of Funds:CAG-15-081, 2015 Street Patch and Overlay with Curb Ramps ISSUE: Should the City approve the transfer of$40,000, within the Transportation Capital Fund 317, from the Arterial Rehabilitation Program (SW Grady Way Overlay)to the Street Overlay Program for expenses that have exceeded the 2015 project budget? RECOMMENDATION: � Authorize the transfer of$40,000 from the Arterial Rehabilitation Program Fund (SW ��, Grady Way Overlay) to the Street Overlay Program for expenses that have exceeded the 2015 project budget. BACKGROUND: On lune 8, 2015,the City awarded the 2015 Street Patch and Overlay with Curb Ramps �, contract.The total contract was in the amount of$870,561.31, and included three (3) ' schedules to be paid by three (3) projects funds: Schedule Amount Proiect Fund _;, _. .... .: , - :_ _. . . A ' $73�,��2.63 ° ` Streef avertay�*rtigrotri{3I7.12�1 t�j- : � B $93,544.00+ Wastewater Utility(426.456065) $8,886.68 (tax) ,.. .. ...._.. . �. _ . �. ,... . ... .... . ..... .. :C .. : ;._ : :.° ` '�$�1;��.Ot� <: ` _ SW 27�St/S�rartder Btvd(3.i�132�39� Total $870,561.31 The following changes occurred to the contract: 1. Change Order 1 added pavement at the Downtown Library parking lot and was paid by the New Library Development Fund (Fund 336).The cost of the work was $39,000. I � AGENDA /TEM #7, t� Ed Prince,Council President Page 2 of 2 December 3,2015 2. Change Order 2 added three (3) street sections due to deterioration.The cost of additional work was$60,977.15 paid by the Street Overlay Program Fund (317.122186).The three street sections added were: a. SE 134th Street from 162"d Avenue SE to 160th Avenue SE, b. 162"d Avenue SE from SE 137th Place to SE 136th Street and c. 162"d Avenue SE from 125 feet south of SE 136th Street to 136th Street 3. Change Order 3 adjusted the scope of work to grind and overlay an unanticipated existing berm.The net change of this change order was $31,343.28 paid by the Wastewater Utility Fund (426.456065). 4. Change Order 4 was a reduction in the work of Schedule C which was paid by the SW 27th Street/Strander Project Blvd Fund (317.122239). The net change of this work was ($12,398.00). 5. Change Order 5 reconciled quantities that have over-or under-run from the original bid amount.The net change of the over-and under-runs was $31,008.98.The reconciliation affected all three (3) schedules as such: a. Schedule A: $40,246.16 b. Schedule B: ($7,150.07j c. Schedule C: ($1,407.85) The work was completed on October 13, 2015.The final contract amount is $1,020,492.72.The breakdown of the expenditures is below: Schedule Amount Prolect Fund _ .. :::_ :.:,�..�._: . . . ... }� =�� Sfr�ef t�iertt�` rt� �3 T�1��21tt8*. ,.,, ,., ,:. . . ;.:. -.. ..� ..:. . , ,: .. _. . . . ,. _,. ..,.. , . � � ..... _.. .. ,. ' .� _ ..�: . ..,.__; ,... . :; :_<.:..,�. :. ........::.. , , ..�_. _ _...,..�:Y:_� : .�,, ... � ........... .:. ... B $ 125,944.63 Wastewater Utility(426.456065) �r:. ,� �.,. >,�: . �',<;. � � zz � VG��St�`�tran�er�Cvi�'�`3.i .� 239 �� _ . ._ =:.��"��R��<�s:� `$ l _ _ �` 1 , _ Total --- --- $ 1,020,492.72 -- *Includes$39,000 from the New Library Development Fund The Street Overlay Program project budget for 2015 is $868,800.The Street Overlay Program includes Schedule A above (minus the contribution by the New Library Development Fund—Change Order 1) plus additional expenses such as City staff, ' materials testing and construction advertisement. Projections show that 2015 expenditures will exceed the Street Overlay Program's budget. ' A budget adjustment is necessary in order to execute Change Order 2 for the 2015 Street Patch and Overlay with Curb Ramps contract (CAG-15-081).Therefore, we request approval to transfer$40,000 from the Arterial Rehabilitation Program (SW Grady Way Overlay, 317.122188) to the Street Overlay Program (317.122108).The 2016 Street Overlay Program budget will be reduced by the same amount, and the $40,000 will be transferred back to the Arterial Rehabilitation Program (SW Grady Way Overlay). Cc: Bob Hanson,Transportation Design Manager Juliana Fries,Program Development Coordinator II I� � AGENDA ITEM # 9, a) CITY OF RENTON, WASHINGTON KING COUNTY FIRE PROTECTION DISTRICT NO. 25 CITY OF RENTON RESOLUTION NO. KING COUNTY FIRE PROTECTION DISTRICT N0. 25 RESOLUTION NO. A JOINT RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AND THE BOARD OF COMMISSIONERS OF KING COUNTY FIRE PROTECTION DISTRICT NO. 25, PROVIDING FOR THE SUBMISSION TO QUALIFIED ELECTORS OF THE CITY AND THE DISTRICT, A SPECIAL ELECTION TO BE HELD ON APRIL 26, 2016, PURSUANT TO CHAPTER 52.26 OF THE REVISED CODE OF WASHINGTON, OF A PROPOSITION THAT APPROVES A PLAN TO FORM A REGIONAL FIRE PROTECTION SERVICE AUTHORITY WITHIN THE BOUNDARIES OF THE CITY AND THE DISTRICT, EFFECTIVE JULY 1, 2016, TO BE FUNDED BY A PROPERTY TAX LEVY AND A NEW SIX-YEAR BENEFIT CHARGE. WHEREAS, the ability to respond to emergency situations by fire protection and emergency medical service agencies has not kept up or progressed with community needs and special service demands. Providing an effective fire protection and emergency medical service system requires a collaborative partnership and responsibility among local and regional governments and the private sector; and WHEREAS, the delivery of core emergency services and timely development of significant projects can best be achieved through stable funding options for regional fire protection and emergency services; and WHEREAS, the City of Renton ("the City"), through its Fire and Emergency Services Department, and King County Fire Protection District No. 25 ("the District") have had a cooperative partnership, striving to provide the highest level of fire and emergency medical services to their citizens within the confines of available resources.This cooperative partnership 1 AGENDA ITEM # 9, a) � CITY OF RENTON RESOLUTION N0. KING COUNTY FIRE PROTECTION DISTRICT N0. 25 RESOLUTION NO. began with an interlocal agreement in 1993, when the district transferred its employees to the City and the City started providing fire and emergency medical services in the District; and WHEREAS, in 2014, the City and the District formed the Regional Fire Authority Planning Committee ("Planning Committee") to review the creation of a regional fire authority and associated service delivery and financing plan to provide fire protection and emergency services within the boundaries of the City and the District. The members of the Planning Committee include three District Commissioners, and three City of Renton Councilmembers. Also invited to the Planning Committee are representatives from Fire District 20, Fire District 40, and union representatives of International Association of Firefighters Local 864. The Planning Committee met between September 2014 and October 2015 and recommended the creation of the "Renton Regional Fire Authority," and the adoption of a business plan to govern and finance its operation (the "Plan"). The Plan was approved by the District on November 17, 2015, and the City on November 23, 2015, and is formally adopted by each entity pursuant to this joint resolution. Copies of the Plan are available from the administrative offices of the City and the District; and WHEREAS, the City and the District are authorized to form a regional fire protection service authority by Chapter 52.26 RCW, which requires that in the order to create a regional fire protection service authority, the Plan must be approved by the voters of the area affected by the Plan. Therefore, in accordance with the Plan and state law, it is appropriate to place before voters within the proposed service boundaries of the regional fire authority, a proposition for approval to form the Renton Regional Fire Authority, to be funded by a new six- year benefit charge and existing property tax levy, and the approval of the Plan; 2 � AGENDA ITEM # 9, a) CITY OF RENTON RESOLUTION N0. KING COUNTY FIRE PROTECTION DISTRICT N0. 25 RESOLUTION NO. NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, AND THE BOARD OF COMMISSIONERS OF KING COUNTY FIRE PROTECTION DISTRICT NO. 25, DO HEREBY RESOLVE AS FOLLOWS: SECTION I. Adoption of the Plan for the Renton Repional Fire Authority. The City Council of the City of Renton, Washington, and the Board of Commissioners of King County Fire Protection District No. 25 hereby formally adopt the Plan of the Renton Regional Fire Authority, a true and correct copy of which is attached as Exhibit A and incorporated by this reference. SECTION II. Findinps of City Council of the City of Renton, Washinpton, and the Board of Commissioners of Kinq Countv Fire Protection District No. 25. The City Council of the City of Renton, Washington, and the Board of Commissioners of King County Fire Protection District No. 25 hereby find that it is in the best interest of the City and the District to submit to the qualified electors of the City and the District at a special election to be held on April 26, 2016, a proposition to adopt the Plan creating the Renton Regional Fire Authority, which if approved will be funded by a six-year benefit charge not to exceed 60% of the Renton Regional Fire Authority's operating budget, and property tax not to exceed $1.00 per $1,000 of assessed � value during such time as the benefit charge is collected, and not to exceed $1.50 per$1,000 of assessed value if the benefit char e is not bein collected. If a roved b 60% of the voters b g pP Y within the boundaries of the authority as provided in Chapter 52.26 RCW, the authority will be called the "Renton Regional Fire Authority," with boundaries coextensive with the boundaries of the City of Renton and King County Fire Protection District No. 25, effective July 1, 2016. SECTION III. Submittal of Proposition for Voters. There shall be submitted to the qualified electors of the District and the City for their ratification or rejection, at a special 3 AGENDA ITEM # 9, a) - CITY OF RENTON RESOLUTION N0. KING COUNTY FIRE PROTECTION DISTRICT NO. 25 RESOLUTION N0. election on April 26, 2016, the question of whether or not the Renton Regional Fire Authority should be created in accordance with the Plan and funded with a six-year benefit charge and property tax levy. The Board of Commissioners of King County Fire Protection District No. 25 and the City Council of the City of Renton, Washington, hereby request the Director of Elections of King County, as ex-officio supervisor of elections to call such election and to submit the following proposition at such election, in the form of a ballot title substantially as follows: PROPOSITION NO. 1 The City of Renton and King County Fire Protection District No. 25 have adopted a Joint Resolution approving the Renton Regional Fire Authority Plan ("Plan") to create the Renton Regional Fire Authority ("Authority") with an effective date of July 1, 2016. If approved, this position would create the Authority, in accordance with the Plan, to provide fire protection and emergency medical services in the City and the District. The Authority will be funded by a six-year fire benefit charge (not to exceed 60% of the operating budget) and property tax (not to exceed $1.00 per $1,000 of assessed value). This funding would replace the District's existing property tax rate of $1.50 per $1,000 of assessed value, and would reduce Renton's property tax capacity by the tax rate collected by the Authority. Should the Plan to create a Regional Fire Protection Service Authority be approved? YES [ ] NO [ ] SECTION IV. Authorize Continued Acts of the Repional Fire Authoritv Planninp Committee. The City Council of the City of Renton, Washington, and the Board of Commissioners of King County Fire Protection District No. 25 herby authorize the Renton Regional Fire Authority Planning Committee to continue operating on an as needed basis until the effective date of the Authority. The Regional Fire Authority Planning Committee shall be 4 . AGENDA ITEM # 9. a) � CITY OF RENTON RESOLUTION N0. KING COUNTY FIRE PROTECTION DISTRICT N0. 25 RESOLUTION N0. considered the governing board for the purposes of RCW 52.26.230 and shall be responsible for conducting a public hearing on the benefit charge consistent with the requirements of RCW 52.26.230. The Planning Committee shall function as the governing board for the purposes of carrying out the requirements of Chapter 52.26 RCW until such time as a new governing board is established on July 1, 2016, pursuant to the Plan. SECTION V. Pro and Con Committee Appointments. The City Council of the City of Renton, Washington, and the King County Fire Protection District No. 25 Board of Commissioners hereby assign to the Renton Regional Fire Authority Planning Committee the task of appointing members to a committee to advocate voters' approval of the proposition and to a committee to prepare arguments advocating voters' rejection of the proposition. SECTION VI. Severabilitv. If any section, subsection, paragraph, sentence, clause or phrase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this resolution. SECTION VII. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. SECTION VIII. Effective Date. This resolution shall take effect and be in force immediately upon its passage. SECTION IX. Triplicate Oriqinals. Three originals of this resolution are signed by the City of Renton and King County Fire Protection District No. 25. 5 AGENDA ITEM # 9. a) - CITY OF RENTON RESOLUTION NO. KING COUNTY FIRE PROTECTION DISTRICT N0. 25 RESOLUTION N0. PASSED BY THE CITY COUNCIL this day of , 2015. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2015. Denis Law, Mayor ADOPTED by the Board of Commissioners of King County Fire Protection District No. 25, King County, Washington, at a regular open public meeting of such Board on the day of , 2015, the below commissioners being present and voting. COMMISSIONER COMMISSIONER COMMISSIONER KCFPD No. 25 SECRETARY Approved as to form: Lawrence J. Warren, City Attorney RES.1688:12/2/15:scr �I! 6 I , � � EXH�Bw4,��l��T.��O # 9, a) Renton Regional Fire Authority Plan TABLE OF CONTENTS � Acknowledgement....................................................................................................................................................... 2 Section 1: Background&Needs Statements.................................................................................................... 3 Section2: Definitions................................................................................................................................................. 4 Section3: Formation Authority............................................................................................................................. 6 Section 4:Jurisdictional Boundaries................................................................................................................... 8 Section5: Governance...............................................................................................................................................10 Section6: Funding and Finance............................................................................................................................11 Section 7: Organizational Structure-Personnel-Administration........................................................14 Section 8: Operations and Services......................................................................................................................17 E APPENDIC S Appendix A: Jurisdiction Boundary Map..........................................................................................................20 ' Appendix B: Fire Benefit Charge..........................................................................................................................21 Exhibit 1: Initial Fire Benefit Charge Formula and Preliminary Factors.............................................24 APPendix C: Organization Structure...................................................................................................................25 AppendixD: Real Property....................................................................................................................................26 Appendix E: Personal Property-Vehicles and Apparatus........................................................................27 . EXHIBw4,��11��►�6T.�110 # 9. a) . ACKNOWLEDGEMENT Recognizing the challenges and opportunities that all fire jurisdictions are facing,the City of Renton and King County Fire Protection District No. 25, through a partnership of many years, agreed to explore the different governance and funding options available to provide fire protection and emergency medical services to the communities we serve. Planning Committee Ed Prince,Committee Chair,Renton City Council Ray Barilleaux,Eire District 25 Commissioner Marcie Palmer, Renton City Council Myron Meikle, Fire District 25 Commissioner Armondo Pavone, Renton City Council Kerrie Abercrombie, Fire District 25 Commissioner Steerine Committee Jay Covington,Chief Admin Officer Steven Winter,Local 864 President Mark Peterson,Eire Chief Brett Bigger,Loca1864 Vice President Chad Michael,Deputy Fire Chief William Aho, Local 864 Representative Erik Wallgren,Deputy Fire Chief Pat Miller,Loca12170 President Iwen Wang,FIT Administrator Corey Thomas,Loca12170 Representative Anjela St.John,Fire Marshal Jennifer Zinck,Administrative Assistant � 2 � ♦ �i • EXH16��11�R��6TI�A4 # 9, a) ISECTION 1 Background&Needs Statements Revision The BACKGROUND&NEEDS STATEMENTS section of the RFA Plan is subject to amendment by a majority vote of the RFA Governance Board. IAdopted Revised A. Background and Needs: 1. The ability to respond to emergency situations by fire protection and emergency services jurisdictions has not kept up or progressed with the community's needs and special service demands. Anticipated increase in population will likely exacerbate this problem. 2. Providing a fire protection and emergency services system requires a collaborative partnership and responsibility among local and regional governments, the private sector,and the community. 3. Delivery of core emergency services and timely development of significant projects can best be achieved through stable funding options for regional fire protection and emergency services. 4. The City of Renton and King County Fire Protection District No. 25 have had a cooperative partnership, striving to provide the highest level of fire and emergency services to our community within the confines of available resources. 5. Cooperation and the partnership between the City of Renton and King County Fire District No. 25 began with an interlocal agreement in 1993, providing the legal structure for the entities to remain separate but work cooperatively together. 6. The City of Renton and King County Fire District No. 25 will be asking its citizens to consider combining all functions and services provided by the two jurisdictions into a single entity,called a Regional Fire Authority. RFA SECTION 1 PLAN REVISION: The NEEDS STATEMENT section of the Renton Regional Fire Authority (RRFA) Plan is subject to amendment by a majority vote of the RFA Governance Board. � 3 � . EXHIB�4��l�� T�O # 9, a) . SECTION 2 DEFINITIONS Revision The DEFINITIONS section of the RFA Plan is subject to amendment by a majority vote of the RFA Governance Board. Adopted Revised A. DEFINITIONS 1. The definitions in this section apply throughout this �FA lan unless the context clearly requires otherwise. 1.1. "Board", "Governance Board"or"Governing Board"means the Governance body of a regional fire protection service authority. 1.2. "Cit,y�'means the City of Renton. 1.3. "District"means King County Fire Protection District No.25. 1.4. "EJj`ective Date"means July 1 immediately following the approval of the RFA Plan by voters of the Participating Jurisdictions. 1.5. "Fire Benefit Charge" is a service charge determined by the required fire-flow and personnel and equipment costs associated with fighting a fire in a particular type and size of structure. The initial calculation method and formula is described in Appendix B of this plan. 1.6. "/nterlocal Agreement" means the interlocal service agreement between the RFA and the City of Renton in provisioning of certain administrative and support services per the adopted Plan. 1.7. "Participating Jurisdictions" means the City of Renton and King County Fire Protection District No.25. 1.8. "RCW"means Revised Code of Washington. 1.9. "Regional Fire Protection Service Authority" or "Regional Fire Authority" or "RFA" means a regional fire protection service authority formed pursuant to chapter 52.26 RCW. An RFA is a municipal corporation, an independent taxing authority within the meaning of Article VII, Section 1 of the state Constitution, and a taxing district within the meaning of Article VI[,Section 2 of the state Constitution. 1.10."Regional Fire Authority Planning Committee" or"Planning Committee" means the committee created under RCW 52.26.030 to create and propose to the City of Renton and King County Fire Protection District No.25 the Regional Fire Authority Plan. � 4 � • EXHIB��11��r6T��0 # 9. a) 1.11."Regional Fire Authority Plan," "RFA Plan" or "Plan" means this Regional Eire Protection Service Authority Plan, drafted and approved in accordance with chapter 52.26 RCW for the development, financing and operation of the Renton Regional Fire Authority. 1.12. "Renton Regional Fire Authority" or "RRFA" means the Regional Fire Protection Service Authority defined in this plan whose boundaries are coextensive with the City of Renton and King County Fire Protection District No. 25. RFA SECTION 2 PLAN REVISI0I�DISPOSITION: The DEFINITIONS section of the RFA Plan is subject to amendment or revision only by a majority vote of the RFA Governance Board. � 5 � EXHIB��l��T.��4 # 9, a) � SECTION 3 FORMATION AUTHORITY The FORMATION AUTHORITY section of the RFA Plan is subject to amendment Revision or revision only by submission of a revised RFA Plan to the electorate for approval. Date Council Adopted: Adopted Date Commissioners Adopted: Revised A. REGIONAL FIRE PROTECTION SERVICE AUTHORITY. 1. Chapter 52.26 RCW provides statutory authority for the formation of a Regional Fire Authority by the City of Renton and King County Fire Protection District No.25. B. PLANIVING COMMITTEE AUTHORITY. 1. RCW 52.26.030 and RCW 52.26.040 provides statutory authority to form and operate a Planning Committee. 2. The Participating Jurisdictions formed a Planning Committee consisting of three (3) members of the City Council and three(3) Commissioners of the District. 3. The Planning Committee developed and presented to the elected officials of each Participating Jurisdiction the RFA Plan. C. RFA PLAN APPROVAL AUTHORITY. 1. The legislative body of each Participating Jurisdiction reviewed and approved the RFA plan by Joint Resolution and called for an election to approve the RFA Plan. 2. The RFA Plan is being submitted to the voters of the City and the District as a single ballot measure that must be approved by a 60%majority vote. 3. The Planning Committee has authority to take all necessary actions on behalf of the Participating Jurisdictions, perform all necessary duties as required to place the RFA Plan before the voters and to comply with the public hearing requirements contained in RCW 52.26.230. 4. Should the RFA Plan be approved by 60% of the voters of the Participating Jurisdictions, the Renton Regional Fire Authority shall be formed on, July 1, 2016, in accordance with RCW 52.26.070. 5. Upon voter approval of the RFA Plan, the City and the District shall continue to exist as Washington State Municipal Corporations. The exclusive purpose of the continued existence of the District shall be to levy and collect taxes and/or other fire protection � 6 � • EXHIBu�b,��l��T.�4 # 9, a) district revenue to be transferred to the RFA until such time as the RFA collects its own revenues and to provide representation to the newly formed REA Governance Board. If the RFA Plan is not approved by 60% of the voters, then operations relating to the services set forth herein shall remain with the City of Renton Fire & Emergency Services Department. RFA SECTION 3 PLAN REVISION DISPOSITION: The FORMATION AUTHORITY section of the RFA Plan is subject to amendment or revision only by submission of a revised RFA Plan to the electorate for approval. � 7 � EXHIBuA�,l��11�� 6T.�110 # 9, a) � SECTION 4 JURISDICTIONAL BOUNDARIES I I Revision The JURISDICTIONAL BOUNDARIES section of the RFA Plan is subject to amendment or revision only by a majority vote of the RFA Governance Board. Adopted I Revised I A. JURISDICTIONAL BOUNDARIES ON DATE OF FORMATION. 1. On the Effective Date,the jurisdictional boundaries of the RFA shall be the legal boundaries of the Participating Jurisdictions.The boundaries are depicted on the map attached hereto and marked as Appendix A of this RFA Plan. 2. On the Effective Date, the RFA shall also be responsible for providing services to King County Fire Protection District No. 40 pursuant to the terms of the City's Fire and Emergency Services Operating Agreement Dated February 8, 2008, as amended, between the City and King County Fire Protection District No. 40. The City shall assign the King County Fire District No.40 contract to the RFA on the Effective Date. B. CHA111GES IN JURISDICTIONAL BOUNDARIES AFTER FORMATION OF THE RFA. 1. Boundary Changes that do not require an RFA Plan amendment. 1.1. City annexations of areas included within the boundaries of the District. Such annexations will not affect the RFA since the areas will already be within the RFA boundaries. Pursuant to RCW 52.26.290 there will be no required asset or employee transfers between the fire protection district and the city. 1.2. City annexations of areas not included within the District On the effective date of such annexation, the territory annexed shall automatically be included within the boundaries of the RFA pursuant to RCW 52.26.290.The territory added to the RFA by such annexation shall be subject to the taxation, charges,and bonded indebtedness (if approved as part of the annexation process) of the RFA. Any transfer of assets or employees that occurs as a result of annexation shall be between the transferring entity and the RFA. 1.3. Annexation of a portion of the District by a City that is not a Participating Jurisdiction in the RFA. On the effective date of such annexation, the territory annexed shall automatically be removed from the boundaries of the RFA. In this situation the RFA shall not be obligated to transfer employees or assets of the RFA and the annexing city shall be restricted solely to assets and employees of the District, if any. 1.4. RFAAnnexations. Pursuant to RCW 52.26.090(g),the RFA shall have the authority to conduct annexations of unincorporated territory adjacent to the RFA pursuant to the � $ � . • EXHIBw4,��lrR� �T�Aa # 9. a) statutory authority and procedures set forth in Chapter 52.04.001 through RCW 52.04.051. 1.5. RFA Partial Mergers. Pursuant to RCW 52.26.090(g), the RFA shall have the authority to participate in the partial merger process under the authority and pursuant to the procedures set forth in RCW 52.06.090 and.100. 2. Boundary Changes that require an RFA Plan Amendment. 2.1. Annexations of Adjacent Fire Protection Jurisdictions. The boundaries of the RFA may be expanded to include adjacent fire protection jurisdictions through the Plan Amendment and annexation procedures set forth at RCW 52.26.300. �2FA SECTION 4 PLAN VI ON DISPOSITION: The JURISDICTIONAL BOUNDARIES section of the RFA Plan is subject to amendment or revision only by a majority vote of the RFA Governance Board. � 9 � I EXHIB�,��1l��T�O # 9, a) � ISECTION 5 I GOVER1VA1110E Revision The GOVERNANCE section of the RFA Plan is subject to amendment or revision only by a majority vote of the RFA Governance Board. IAdopted I IRevised A. GOVERNING BOARD STRUCTURE A1VD OPERATION. 1. Governing Board. As provided by RCW 52.26.080, the RFA Governing Board shall be established consistent with the terms of this Section and shall have authority as of the Effective Date. 2. Composition of Governing Board. Upon the effective date of the RFA, the Governing Board shall include six (6) voting members consisting of three (3) current seated elected officials from the City to be appointed by the City Council and three (3) current seated members of the Board of Commissioners from the District. There shall also be a nonvoting member, representing contracting agencies, if any. The nonvoting member shall be a current seated elected official from a fire district or a city that contracts with the RFA. The composition of the Governing Board can be changed in the future by following the process identified in the RFA bylaws to amend this Section of the Plan. 3. Governing Rules.The RFA Governing Board shall develop and adopt by-laws, governance policies and rules for the RFA Governing Board to conduct business in accordance with RCW 52.26.080. 4. Authority. The RFA Governing Board shall have all the power and authority granted governing boards under Washington State law, and shall include the power and authority to make any decisions appropriate for the RFA and for matters related to Title 52 RCW. 5. Compensation of Governing Board. Commissioners of the Governing Board will receive compensation in the same manner and under the same conditions as provided by law for commissioners of a fire protection district organized under Title 52 RCW. RFA SECTION S PLAN REVISION DISPOSITION: The GOVERNANCE section of the Plan may be amended by a majority vote of the RFA Governance Board. � 10 � . �, • EXHIB��1l�� T�� # 9, a) ISECTION 6 I FUNDING and FINANCE I Revision The FUNDING and FINANCE section of the RFA Plan is subject to amendment or revision by the Governing Board except when voter approval is required by statute. IAdopted 1 IRevised � A. INTERIM RFA FINANCES 1. The operation and administration of the RFA, if effective on July 1 of the year, for the , remainder of the effective year shall be funded by the funds budgeted for fire department services in the budgets of each Participating Jurisdiction of the RFA for the year. B. RFA REVEIVUES: 1. Tax Levies.The RFA shall be authorized to levy and collect taxes in accordance with RCW 52.26.050 (1) (b)at the initial tax levy rate of$1 per thousand of assessed valuation. 2. Benefit Charge. The RFA shall be authorized to impose a benefit charge on all improved properties within the RFA service area, initially based upon the general formula and methodology provided in Appendix B in accordance RCW 52.26.050(1)(a). 3. Service Contracts.To the extent permitted by law, the RFA Governance Board shall have the authority to pursue and contract with agencies and entities exempt from property taxes in accordance with RCW 52.30.020 and related statutes. 4. Fire Impact and Mitigation Fees. The RFA shall enter into an interlocal agreement with the City of Renton prior to the Effective Date to collect such fees generated within Renton City boundaries to the RFA. Any mitigation fees collected in excess of the debt service requirement for Station 13 shall be remitted to the RFA. 5. Permit, Plan Review, and Inspection Fees. The RFA shall enter into an interlocal with the City of Renton prior to the effective date to collect and remit such fees generated within Renton. 6. Additional Revenue Options. The RFA Governing Board shall have the authority to pursue, subject to any applicable statutory voter approval requirements and the RFA Plan I Amendment,if required,all additional revenue sources authorized by law including but not � limited to revenue sources specifically identified in Title 52 RCW and Title 84 RCW that are I not otherwise addressed in chapter 52.26 RCW. ', C. TRANSFER OF ASSETS. 1. District Assets. On the Effective Date, the District shall immediately transfer any remaining and future assets to the RFA. Such assets shall include all real property and personal property,including but not limited to furniture, office equipment, motor vehicles, reports, documents, surveys,books, records, files,papers, or written material owned by or in the possession of the District. � 11 � �i EXHIBuAaC��d,R��l, ,6T�� # 9, a) � 1.1 Reserve Fund. On the effective Date, the District shall transfer its reserve fund to the RFA for the purposes of establishing a Capital Projects Reserve Fund. The Capital Projects Reserve Fund shall be used for capital expenditures having a cost greater than $5,000.00 and a service life greater than three years (e.g.,major equipment,fire apparatus,etc.) . 2. City Assets. On the Effective Date, the City shall immediately transfer to the RFA the following assets: 2.1. The real property identified in Appendix D, and unless otherwise excluded, any building fixtures,furniture and contents thereof. 2.2. The apparatus/vehicles identified in Appendix E. 2.3. Balance in Fire Health &Wellness Fund (Fund 011) as of transfer date, and balance of the Fire small equipment replacement fund within Fund 501 on the effective date. 2.4. Unless otherwise specified herein no City funds shall be transferred to the RFA. 2.5. All reports, documents, surveys,books,records, files, papers, or written material used by the City to carry out the fire protection and emergency services powers, functions, and duties of the City that are owned by or in the possession of the City. 2.6. City water systems including fire hydrants and related appurtenances shall not be transferred and shall remain City property. All assets so transferred based on the Plan and any subsequent agreements shall be transferred on an"as is where is"condition. 3. Except as otherwise provided in this RFA Plan, whenever any question arises as to the transfer of any funds,books,documents,records,papers,files,equipment,or other tangible property used or held in the exercise of the powers and the performance of the duties and functions transferred, the governing body of the Participating Jurisdiction owning such assets shall make a determination as to the proper allocation. D. DEBT. 1. District rights and obligations under LEOFF 1 retiree medical shall be transferred to the RFA upon Effective Date,including the Long-Term Care policies with UNUM. 2. The following City Debt/Obligation shall be retained by the City: 2.1. Loan on Fire Station 13. 2.2. The cost of developing of Fire Station 15, including all costs such as survey, design, permit, construction and any associated activities required to bring the station to operational status, in an amount not to exceed $5.5 million. The cost is based on a 2015 estimate and shall be adjusted by the Seattle Area Construction Cost index as published by Engineering News Record (ENR.COM) annually thereafter until the project construction bid is awarded. 2.3. The cost of furnishing and equipping Fire Station 15 is not to exceed$1 million. � 12 � • EXHIB��11��T� # 9, a) 2.4. Obligations and assets related to City of Renton's Firefighter's Pension and/or LEOFF 1 retiree medical. 3. Future District Expenses. All future costs incurred by the District on and after the Effective Date shall be the responsibility of the RFA. �tFA SECTION 6 PLAN REVISION DI�SITION: The FUNDING AND FINANCE section of the RFA Plan is subject to amendment or revision by the Governing Board except when voter approval is required by statute. � 13 �, EXHIB��1l��6T��4 # 9, a) • ISECTION 7 I ORGANIZATIONAL STRUCTURE-PERSONNEL-ADMINISTRATION Revision The ORGANIZATIONAL STRUCTURE- PERSONNEL-ADMINISTRATION section of the RFA Plan is subject to amendment by a majority vote of the RFA Governance Board. IAdopted IRevised A. ORGANIZATIONAL STRUCTURE. 1. Organizational Chart. The RFA shall be organized as provided in Appendix C of the RFA Plan. B. PERSONNEL. 1. Fire Chief.On the Effective Date,the Fire Chief of Renton shall serve as the Fire Chief of the RFA. The Fire Chief shall at all times be appointed and serve at the pleasure of the Governance Board. 2. Personnel.The existing personnel of the City Fire Department shall transfer to the RFA to fulfill assigned duties as outlined in the organizational structure in Appendix C. All City Fire Department personnel shall be transferred on the Effective Date at their current rank, grade and seniority. 3. Agreements. All current employee agreements, collective bargaining unit agreements, outstanding labor issues, personal service contracts, and any other contracts or agreements pertaining to work, duties, services or employment with the City shall be transferred over with all personnel on the Effective Date. C. ADMINISTRATION. 1. Administration. All current administrative and business functions, agreements, documents, operations, and policies and procedures from the City Fire Department shall transfer over to the RFA unless otherwise noted in this plan. 2. RFA Administrative Responsibilities.On the Effective Date,the following functions of the RFA shall be the responsibility of the RFA. The RFA desires to contract with the City of Renton to perform some of the functions as described below by reimbursing the City appropriate service costs. 2.1. Recruitment and Hiring, Labor Relations and Negotiations and all administrative functions related to the Family Medical Leave Act (FMLA), the Family Care Act (FCA), and all other state and federal employment and labor laws. The RFA intends to hire an HR/Finance Director immediately but will also contract all these services with Renton through the first full calendar year after the Effective Date. Unless otherwise mutually agreed by the City and the RFA,the RFA will assume all HR � 14 � J • EXHIBw4,��l�� T�� # 9. a) related functions with its own staff starting January 1 of the second full calendar year after the Effective Date. � 2.2. Health Insurance. RFA will provide its own health plan effective July 1,2016. 2.3. Risk Management including Labor and Industries time-loss, Liability and Property Insurance. The RFA will obtain its own property, liability, auto and other insurance coverage and will obtain its own unemployment and workers compensation policy (either through the State of Washington or a self-insurance program) upon Effective Date. 2.4. Payroll Services. The RFA intends to hire an HR/Finance Director, but will also contract timecard and payroll services with Renton through the first full calendar year. Unless otherwise agreed to mutually by the City and the RFA,the RFA will assume timecard and payroll processing responsibility no later than January 1 of the second full calendar year after the Effective Date. 2.5. Legal Services. The RFA will obtain its own legal counsel upon the Effective Date. 2.6. Accounting Services. The RFA intends to hire an HR/Finance Director, but will also contract these services with Renton through the first full calendar year. Unless otherwise agreed to mutually by the City and the RFA, the RFA will have its own staff perform full accounting and financial management functions of the Authority no later than January 1 of the second full calendar year after the Effective Date. 2.7. Eleet Maintenance. The RFA intends to contract all fleet maintenance, fueling, and acquisition/setup services with Renton starting from the Effective Date and continuing for the first 3 calendar years unless mutually agreed to terminate sooner. The service agreement may be extended for an additional 3-year period upon mutual agreement. The RFA shall give at least 180 days written notice of its intention to renew or terminate. 2.8. Facilities,IT,Communication. The RFA intends to contract all facility operations including but not limited to janitorial maintenance and supply, routine maintenance,small repairs and rehab with Renton upon the Effective Date and continuing for the first 3 calendar years unless mutually agreed to terminate sooner. The service agreement may be extended for an additional3-year period upon mutual agreement. The RFA shall give at least 180 days written notice of its intention to renew or terminate. � 15 � EXHIBw4,��1l��T.� # 9. a) � The RFA intends to contract all (T operations including but not limited to hardware and software, GIS, internet access, phone, cell phone, wireless devices, and new software selection/implementation upon the Effective Date and continuing for the first 3 calendar years unless mutually agreed to terminate sooner. The service agreement may be extended for an additional 3-year period upon mutual agreement. The RFA shall give at least 180 days written notice of its intention to renew or terminate. The RFA will assume all communication functions upon the Effective Date. For this section, communication functions include but are not limited to Public Information Officer(PIO) responsibilities,press releases,web and social media hosting and content management,interoffice and external mailing and postage,printing and publications. 3. City Retained Administrative Service Responsibilities. The City of Renton shall continue to provide the following services: 3.1. The City of Renton LEOFF Board will continue to oversee LEOEF 1 benefits for City retirees in accordance with the City of Renton LEOFF 1 Policies and Procedures. 3.2. Civil Service Board. The RFA shall establish its own Civil Service process no later than January 1 of the second full calendar after the Effective Date. The City will continue to provide a Civil Service Board during the interim at no cost to the REA. 3.3. Others. Unless specified herein, the RFA shall establish its own services no later than January 1 of the second full calendar after the Effective Date to perform any functions not identified in this Plan. City will provide such services during the interim and may recover any service costs from the RFA. 4. Seamless Transition. Unless otherwise noted in the RFA Plan, the transfer of authority and the administration and management of the RFA shall be seamless and shall initially model the current administrative and management components of the current City of Renton Fire Department. The ORGANIZATIONAL STRUCTURE-PERSONNEL-ADMINISTRATION section of The RFA Plan is subject to amendment by a majority vote of the RFA Governance Board. � 16 � � EXHIB�4��1l�G?� �6T�11� # 9. a) ISECTION 8 OPERATIONS AND SERVICES I Revision The OPERATIONS AND SERVICES section of the RFA Plan is subject to amendment by a majority vote of the RFA Governance Board. IAdopted l IRevised l A. FIRE PROTECTIOIV AND EMERGEIVCY MEDICAL SERVICES. 1. All current operational and service delivery aspects of the City of Renton Fire Department shall be transferred to the RFA on the Effective Date. 2. Current staffing models, standards of coverage, deployment standards, field operations, command staffing, and operational policies and procedures of the City of Renton Fire Department shall be transferred to the RFA and continued at the current level of service on the Effective Date. 3. The RFA will adopt the City of Renton Fire Department Standards of Coverage Document, which will define services,levels of service, standards of coverage, development standards and customer expectations of the RFA. 4. All current automatic aid and mutual aid agreements, and any other contractual services agreements, documents, or memorandums currently in place with the City Fire Department and the District shall be transferred to the RFA on the Effective Date to provide continuous,seamless readiness and emergency services coverage. B. FIRE PREVENTION SERVICES. 1. Existing Service Providers: 1.1. The City of Renton, through the Renton Fire Department currently provides Fire Prevention Services pursuant to RCW 19.27.050 within the boundaries of the City of Renton: 1.2. King County currently provides Fire Prevention Services within the District. 2. Fire Prevention Service Providers on Effective Date: 2.1. On the Effective Date, Fire Prevention Services within the boundaries of the RFA shall be provided as follows: a. Within the City Renton: The RFA will provide Fire Prevention Services to the City of Renton. City of Renton shall designate the RFA Chief as its Fire Chief and the RFA Fire Marshal as its Fire Marshal, and the City will provide enforcement and prosecution support when appropriate. b. Within unincorporated King County: King County shall provide Fire Prevention Services. � 17 � EXHIBw4,��l��T�� # 9, a) • C. FIRE INVESTIGATION SERVICES. 1. Existing Service Providers: 1.1. The City of Renton, through the Renton Fire Department currently provides Fire Investigation Services within the boundaries of the City of Renton: 1.2. King County currently provides Fire Investigation Services within the District. 2. Fire Investigation Services On Effective Date: 2.1. On the Effective Date, Fire Investigation Services within the boundaries of the RFA shall be provided as follows: a. Within the City Renton: The RFA will provide Fire Investigation Services to the City of Renton and the City of Renton shall designate the RFA Chief as its Fire Chief and the RFA Fire Marshal as its Fire Marshal. The City of Renton shall cooperate with the RFA in such investigations and provide police support and prosecute criminal acts when appropriate. b. Within unincorporated King County: King County shall provide Fire Investigation Services. D. EMERGENCY MANAGEMENT SERVICES. 1. Existing Service Providers: 1.1. The City of Renton, through the Renton Fire Department currently provides Emergency Management Services within the boundaries of the City of Renton: 1.2. King County currently provides Emergency Management Services within the District. 2. Emergency Management Services on Effective Date. 2.1. On the Effective Date, Emergency Management Services within the boundaries of the RFA shall be provided as follows: a. Within the City of Renton: The City of Renton shall provide Emergency Management Services within the city boundaries. b. Within unincorporated King County: King County shall remain the provider of Emergency Management Services. E. PUBLIC EDUCATION SERVICES. 1. On the Effective Date of the creation of the RFA, the RFA shall provide Public Education Services throughout the jurisdiction of the RFA. � 18 � J • EXHIB��1l�� T�O # 9. a) F. TRANSITI0111 OF SERVICES. 1. In order to effectuate the transition of services identified above, the following shall occur on the Effective Date of the RFA: 1.1. The City of Renton Fire Department staff assigned to the Community Risk Reduction Section shall be transferred over to the RFA. 1.2. The RFA Community Risk Reduction Section shall be organized as provided in Appendix C. 1.3. The City of Renton agrees to designate the Chief and Fire Marshal of the RFA as the ' Chief and Fire Marshal of the City of Renton. 1.4. Unless otherwise noted in the RFA Plan or the [nterlocal Agreement, the transfer of authority and the Community Risk Reduction Section of the RFA shall be seamless and shall initially model the current Community Risk Reduction Section of the City of Renton Fire Department. RFA hall enforce Fire Code within Ci of Renton and exce t as rovided in the 1.5. The s ty , p p Interlocal Agreement, the City shall provide the necessary prosecution and police support for enforcement of code enforcement issues. 1.6. The RFA shall conduct fire investigation within City of Renton and, except as provided in the Interlocal Agreement, the City shall provide the necessary prosecution and police support for enforcement of fire investigation issues. 1.7. The City of Renton will retain emergency management authority in accordance with II Washington State Law within its jurisdiction. ; RFA SECTION 8 PLAN REVISION DISPOSITION: The OPERATIONS AND SERVICES section of the RFA Plan is subject to amendment by a majority � vote of the RFA Governance Board. � 19 � EXH16�,��11��1►�T�� # 9, a) � Appendix A: Jurisdiction Boundary Map Proposed Regional Fire Authority City of Renton and Fire District 25 ;,�F�''^:� ;� ��ff' ��l t �r_ ,� � i', r+' =r V "5.,�'� �-=_.. l�, r7 ?�. 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'�'�yS�r�.t" . ��'.�)w, � ..t. _ _T � �„� ^f-f' l^.'��yJ J' � y�' , — - �� " —�,. — -� r� � �v`�:t ' — �; ,� ..-- � '�{' '�� (�`� 'r,. � . ,- ,� _'.� __ 4'�v �r-..+i-1 l. ,! 4;.!, ��„ `� ! _ ..�� ,. ��::-. � �,��',�� • �,�� ' �?�u'��''`. `�w', i�. x -i.�: ''�' t.�-< ;�T `;ti ,%:.�. ' �;tr � �:' -�.l'. ..S ' '�-- � `��' '� .L:i:` ' - Tu --+�: i r--- �� :.'r.` ,.� .' \ ,1� , � . � � � .��--— ;'_ --_}r-r -- - -- '-,��,:r:_. "•:::�,.. �� ' �.�r=� � `r<= -'.; i- � _; -?-' Z; r , •_za��. :� � ..J.:.��r�.`� ��`y�.,,l# c^�'I"�1��. . _� ^ , . , ��\ !;t'--_ f l�Rs. -.''_�- H y�j ��"t� �� .L,�ti' 1^ ' � �'� �� lF �1 �- • y �_,, .F .�.1.. _ , � - - '�` _�; } ;.1;:�t ? 3 I J -'�'+,�'� � � ' �'_' }�.� . - � �__1- ��;-f,+� � ��.: � � ��-y� ��?-, n� '.1-�TC� ��F� 1� �� , ,-- (� 1 �..� ' .'I'}-. ' �_ _�I� . �` t _`�y., �� ^f' I f_T" % � . __ �� .� - �< r :_ _ .-Y,:�(_isr,l,.�i.,.� ' �: ` `1 -'- — L1_ _ JJ �::+r'::, - ,"�"J` ��t �\ ��C[�.t'i �r--�'__ "T }�{�!�-`�`�~--, -*� ..-_.�µ` _ , • � Y,, ;[rl.-: ..._� _ .�'��i�` _.._.. - _._7^�i + \ ..� "' "{" � 7�.�� jr.�� -: r_ -1 —"-1-" '_w ' L_ � ' i i �–� ��_ – .. ; ___'�A � I",j;Ii r u� �,. ,�� I f -�-�--�_� .r�='�`� ��. �,..,, ,__�! �} �� .. . �- t�( 'd��'v� �it�}�� -� , x._L _" ^, _'� � � � � �� -1 i:1 '�`c'y�t''`x '-''2� � ��'-�-_ �T..r ��! � � �k—,�`j✓. ,-��J E--1 A"�� {��—��_ � �s � +I — r w....e.c.aw�a,�..c.... Q PtOpoaed R6yiaw Fre nutla�ity e.o.w�.,.v..«weww....r... .�..wo..s.r.s�a..r w...e� RNHO� a..w .rrsrw.�.io.�rr.�..rrwa �-��-� F,��,ZS enton � ��.� RaMa 169Ymi6'. � EXHIBuA��1l��6T.��0 # 9, a) Appendix B: Fire Benefit Charge The Fire Benefit Charge (FBC) funding method is a voter approved, two part funding system authorized by State Law in 1987 that balances general purpose taxes with a user fee charged. Under this system,the Fire Department is funded by: a. A property tax of up to $1.00 per$1,000 assessed values of property to support day to day operations and capital needs of the fire department;and b. A Fire Benefit Charge(FBC) of up to 60o/0 of the operating budget and can be used only for day to day operational expenses such as salaries,equipment,fuel and utilities. I. Fire Benefit Charge - (FBC) Formula FBC is only imposed on improvements to real property and personal property, and must be reasonably apportioned based on the services afforded to these properties. The primary factor '� of the formula is based upon the amount of"required fire flov�' or water needed to extinguish a fire,the number of firefighters and equipment needed to effectively deliver the required fire flow and their associated cost for fighting a fire in the type and size of structure being assessed. As structure size or fire loading within a structure increases, the need for required fire flow, firefighters, and equipment also increases. The following formula is adopted for calculating the FBC for Renton Regional Fire Authority. The formula is based on the Insurance Services Office(ISO) required fire flow,fire risk,and firefighting effort factors. FBC = Area* 18 * Category Factor (CF) * Fire Flow Factor/Cost per Gallon (CPG) * Effective Response Factor(ERF) * Hazard Factor (HF) * Discount(s) A matrix showing initial values of these factors is attached herein as Exhibit 1. The initial values, factors, discounts and exemptions are subject to change as necessary to comply with the statutory requirements of RCW 52.26.180. II. Definitions: 1. Area. The square root of the total gross square feet of the buildings/structures located upon the property. FBC will not be applied to parcels with a total improvement square footage less than 400 sq.ft. 2. Category Factor (CF). The category factor is based upon building use and size. This information is obtained from the King County Assessor data base for each building subject to the FBC. EXH16��1l�� T�� # 9, a) • Building Use Categories: ➢ Residential Use: including one and two family buildings and condominium when unit ownership information is available in the King County Assessor's database. ➢ Mobile Homes/Manufactured Homes: Each mobile home unit whether it is located on a single land parcel or in a mobile home park. ➢ Aoartments: other attached residential building structures. ➢ Commercial Buildin�s: all other uses including storage facilities, warehouses, of�ces,and commercial businesses. 3. Fire Flow Factor/Cost per Gallon(CPG). The relative cost of providing the required fire flow per gallon during a fire incident. CPG is a balancing factor used as an adjustable multiplier to finely tune the FBC calculation across all properties to reach the desired target FBC amount. 4. Effective Response Force (ERF). The effective response force factor is relational to the size of force in firefighters and equipment required to deliver the required fire flow. 5. Hazard Factor (HF). The hazard factor represents the degree of risk caused by the use, processing, or storage of hazard materials with a building. The hazard factor reflects the need for larger and/or more specialized effective response forces. Hazard factors are determined from use and risk classifications found in the National Fire Protection ' Association (HFPA) Standard 13 (Standards for the Installation of Sprinkler Systems), and are applicable to commercial properties only. The initial extra hazard charges are as follows: a. A 30% increase when products or uses with high combustibility or high rates of � heat release are present. i b. A 40% increase when products or uses with high quantities of flammable, combustible i or hazardous materials are present. �i No surcharge will be assessed on light and ordinary hazards. 6. Discounts. a. Low Income Senior and Disabled Discount: Low income senior or disabled person that qualify for property tax discount under RCW 84.36.381 through 84.36.389 will receive the same discount on FBC. If you think you qualify, please contact King County Exemption Unit at 206-296-3920 or visit their website - King County Assessor - Taxpayer Assistance. b. Sorinkler Svstem Discount: Commercial and apartment buildings with full-coverage sprinkler system are eligible for sprinkler system discount. c. Alarm Discount: Commercial and apartment buildings with certified functioning alarm systems are eligible for alarm discount based on the type of alarm on premises. d. Agricultural Use: A discount for auxiliary structures, such as barns and/or storage sheds, used in conjunction to dairy, farming, and other agricultural operations. For the � 22 � � • EXHIBu�b,(��l��6T�A4 # 9. a) purpose of FBC, properties used for marijuana growth, production, or processing are not considered agriculture use. 7. Exemptions to the Fire Benefit Charge. a. Relieious Use: Personal property or improvements to real property owned or used by recognized religious denomination or religious organization, including sanctuary,schools and educational facilities.RCW 52.26.180(1). b. Pronertv not Assessed. Personal Property not assessed and subject to ad valorem taxation under RCW title 84. c. Public Schools: Public schools who pay a per student stipend are exempt from the Fire Benefit Charge. d. Entities with Contract for Service: Entities who contract for service with the RFA are exempt from the Fire Benefit Charge. Non-profits, governmental entities and school districts are not automatically exempt from FBC. III. Implementation Process: The initial implementation of FBC requires 60% voter approval for a period up to six years. Every six years,voters have the opportunity to reauthorize,also with 60%voter approval,the Fire Benefit Charge. In addition,the state law requires annual public hearings prior to the next , year s rates being adopted. Hearings are held prior to November 15 each year,by the Renton Regional Fire Authority Governance Board to establish the FBC. After the FBC has been established, property owners subject to the charge will be notified of the amount of the charge. The Governing Board will form a Review Board for at least a two-week period to review written complaints from property owners. The final Benefit Charge will be added to the property tax bill. � 23 � EXHIBIT A of Resolution No.4271 Exhibit 1 Initial Fire Benefit Charge Formula and Factor Matrix Square root of total square footage X 18 X Category Factor X Fire Flow Factor X Response Factor X Risk Factor X Applicable Discount=FBC Total square footage of structure s) o, a, o, o, o, o, a, o� a► o+ m a� m a� oO1i o�i o�i m a�i a°1i rn oQ1i oO1i m m o► rn � a+ o� rn o+ o+ o� m a� o� o+ m a� m o� o► o+ � ^ l0 IA 01 G1 Qf 01 a 01 01 O1 Q1 M G�1 C�1 0�1 0�1 O�1 0�1 0�1 � � N M M � i� O1 ei .-1 N � C1 rl �-1 N M a � � � pp � � � i � p� � � � � p� p� � O Op O p �0 O S O O O O O O O O O O O O O O O O O DO f� �O O O O O O O O O O O Oo O g Category Factors: � N M � � � � � N M ��11 � � N � � � � ^ �.j Residential o.so o.so o.ao o.so o.ao o.so o.so o.so o.so Mobile Homes o.�s o.�s o.�s o.�s o.�s o.�s Apartments 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 3.25 3.25 3.25 6.70 6.70 8.60 11.10 14.25 14.25 14.25 14.25 14.25 14.25 COmm2ft181 1.00 1.00 1.00 1.00 1.30 1.30 130 1.40 1.40 1.40 1.50 1.50 2.05 2.05 3.05 335 3.50 3.75 4.00 4.15 5.15 Fire Flow Factor (Cost Per Gallon�:* o.3ssiza .. Residential l.00 l.lo i.3s 1.65 i.6s z.zs z.zs z.2s z.zs Manufactured Homes l.00 l.00 i.00 i.00 i.00 i.00 Apartments 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 1.60 Commercial l.ls i.is i.is i.ss i.ia i.is i.�s i.�s i.�s z.es a.io a.io a.io a.io a.so a.ao a.ao a.so a.so a.so a.so . . Light/Ordinary Hazard l.00 l.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 Ordinary Hazard-1 1.0o i.00 i.00 i.00 i.00 i.00 i.00 Z.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 Ordinary Hazard-2 l.00 l.00 l.00 l.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 i.00 s.00 i.00 i.00 Extra Hazard-1 1.30 130 1.30 130 130 1.30 130 130 130 130 130 130 130 1.30 1.30 130 1.30 130 1.30 130 130 Extra Hazard-2 i.ao i.ao i.ao s.ao i.ao i.ao i.ao i.ao i.ao i.ao s.ao i.ao i.ao i.ao i.ao i.ao i.ao i.ao s.ao i.ao i.ao � . Automatic Fire Sprinkiers 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 0.900 Manual Local Alarm 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 0.980 Manual Central Alarm 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 0.950 Automatic Local Alarm 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 0.970 Automatic Central Alarm 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 0.925 Agricultural o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs o.zs * Fire flow factor is the number needed to generate the required fire benefit charge to support the Governing Board approved service level. The number is preliminary until 3 final property tax and property data are certified by the King County Assessor. � ,� **Response factor is based upon the number of firefighters needed to deliver the required fire flow � ***Risk factors apply to commercial property,are defined by the NFPA and are assigned by inspection performed by the Fire Authority. � � • ,� . \ P a{�e5o�utton N°'42�1 EX�t6tiT �- % Apa�o�st�ture Or�a"' � � �� \ � ,,�""^�+` ,�,�,� � �„�,,,s� ,,.s� ` ..,:;,a;dE �.�^^"� �,"'�� z �: �� }� T�r ��' r\1 ��'� �� V"'� �� — ¢ 1? ��y+f .S� r _ Y��.s �� y�x+� - � ::�� '' lak+'�" �111 `p` � m Z �'y,s''..v e+c1� cs��° t'� �* �"` as'�" 'Z'� �� p�� t r� R1 ta��t ts��' ca� �t:� 'S �y�ec.�° Z,alnr�s�` �.�tx1 � �o�� ul� �,ta�"� � ttt�1 �, csP� 11t3} / 25 EXHIBIT A of Resolution No.4271 Appendix D Real Property __ .� � FS 11 1979 1985 211 Mill Ave S 28,750 21,000 L FS 12 2004 2004 1209 Kirkland Ave NE 53,255 15,800 L FS 13 2007 2007 18002 108th SE 37,956 20,521 T Emergency and Backup Fueling Facility(right to use agreement??) FS 14 1996 1996 1900 Lind 261,781 13,659 T Fire Training 1996 1996 1900 Lind (included in above) T FS 15* 334210-3245 23,766 7,500 T Assume 1/2 of the site is set-aside for water tank/reservoir with access easement from FS15 FS 16 1974 1984 12923 156th Ave SE 58,806 7,732 T *Proposed Kennydale Station:3-bays,7500 sf,total land area is 47,500 sf **RFA to lease facilities at$1 a year so long as the facility is used for Fire purpose.RFA is responsible for all maintenance and operating as well as repairs/rehabs costs of all facilities. I FS 17 1970 1985 14810 Petrovitsky Rd SE 54,310 6,836 NA FD40 property,part of service contract w/FD4� m "Used for fire service"shall mean more than 50% of the facility is used continuously for fire suppression, department support 0 or administration. n � m 3 � � � . • EXHIB�4��l�� T�� # 9. a) Appendix E , Personal Property-Vehicles and Apparatus Fire Vehicles and Equipment , .....� � . � . .w, - ` �I�- - �� .�� ,�u�'i�: " -�` a�°�- - `I F095A POOL38 1200 48350D 2009 FORD ESCAPE iFMCU59339KAl2 2009FORDESCAPEHYBRID Fire Admin 27,184 27,184 F096A POOL38 �1200 48351D �2009 FORD ESCAPE 1FMCU59359KAl2 2009fORDESCAPEHYBRID Fire Admin 27,184 27,184 F098A POOL38 �1200 48353D �2009 FORD ESCAPE 1FMCU59339KA122009FORDESCAPEHVBRID Fire Admin 27,184 27,184 F099A POOL38 �1200 48354D �2009 FORD ESCAPE 1FMCU59359KA122009FORDESCAPEHYBRID Fire Admin 27,184 27,184 F100A POOL38 �1200 48355D R2009 FOND ESCAPE 1FMCU59379NA122009FOR�ESCAPEHYBRID Fire Admin 27,184 27,184 F078 POOL39 �1300 18016D �1997 FORD 7AURUS iFALP52U4VA194ETAURUSGL Fre Preventianand� 15,070 - F078-Rplc POOl40 �1300 Zplq PORD NEWPickupTruck Fire Preventionand'� 37,000 37,000 F062 POOL39 �1300 56191D �1999 FORD TAURUS IFAfP52U4XG152EFORD7AURUS4DR Fire Preventionand� 15,974 - F062-Rplc P00�40 �1300 2015 fORD NEW fire Suppression 22,000 22,000 F094 POOL38 �1400 35609D �2003 DMCHIN7FtEPID 2B3HD46R94H6132003DODGEINTREPID Fire Admin 15,761 15,761 F079 POOL40 �1400 18182D R2001 FORD CROWNVIC2FAFP71W91%161•CROWNVIRORIA Fire Suppression ZZ,567 22,567 F429 VOOL52 �1500 49249D �2002 FORD FOCUS 1FAHP36352WI802002FORDFOCl15 Fire Suppression 19,500 19,500 F083 POOL38 �2010 35610D �1003 CHEV eLAZER 1GNDT13X13K166'2003CHEVROLET6LAZER Fire Admin 22,468 22,468 F086 POOL38 �2030 43848D 51007 FORD ESCAPE 1FMVU93167KA60i2007FORDESCAPE Fire Admin 20,003 20,003 F087 POOl38 �2010 44111� �2008 FORD ESCAPE 1FMCU93188KA30 2008FORDESCAPEXLT Fire Admin 18,165 18,165 F104 POOL38 �2010 53024D �2012 fORD ESCAPE 1FMCU9C73CKA30 2012FORDESCAPE Fire Admin 19,883 19,883 f077 POOL39 �2010 18163D �2001 DMCHGHEROKEE 114FF48501L5307JEEP4%4 Fire Preven[ionand� 22,959 22,959 F089 POOL39 �2030 44110D z1008 FORD ESCAPE 1FMCU931XBKA30 2008FORDESCAPEXIT Fire Preventionand; 19,165 18,165 F082 POOL38 �2020 35098D �2003 fORD IXPEDITION 1FMPU16L83LBO1:FORD IXPEDITION Fire Admin 28,948 28,948 F109 POOL38 �2020 56473D �2013 CHEV TAHOE 16NSK2EOXDR337�CHEVROLEfTAHOE Fire Admin 32,497 32,497 F434 POOL52 �2020 49250D �2004 CHEV TAHOE 1GNEK13Z94124932004CHEVROLEfTAHOE Fi�e Suppression 31,000 31,000 F438 POOL52 �2020 49253D �2007 CHEV TAHOE 1GNFK0306�R363(2007CHEVROLEfTAHOE Fire Suppression 31,000 31,000 F090 POOL40 �2020 33121D �2001 FORD IXCURSION 1FMNU41513ED29COMMANDVEHIQE Fire Suppression 7g,274 78,274 F436 POOL52 �2060 49252D �2005 CHEV PU 1GCEK19VBSE2321200551LVERAD01500 Fire Suppression 25,000 25,000 F088 POOL39 �2060 45535D �2008 FORD F250 IFfSX21518EB19�2009FORDF2504X4 Fire P�eventionandl 24,081 24,081 F107 POOL40 �2080 55773D �1991 ISUZ FTR lALM7A1N4M320015UZUTRUCK Fire Suppression . - F068 POOL46 �2085 18118D �1999 FORD F550 1FDAF57F3%EE930 FORDF-5504X4 Fire DiveTeam 32,631 32,631 F091 POOL40 �2085 45577D �2008 FORD F550 1FDAW57R78EB44 2008 FORD FSSOCREW CAB Fire Suppression 41,912 41,912 F044 700L40 �2300 07274D �1990 CHEV HICUBEVA�IGCKP32K3L3311�HAZMATVAN Fire Suppression 31,143 - F044-Rpic POOL00 �2300 2015 CHEV NEW Fire Suppression 350,000 350,000 F108 FOOL38 �2330 55953D �2000 CHEV ASTRO 1GNDM19WXYB2ICHEVROLEfAS7ROVAN Fire Admin - - F066 POOL39 �2330 181060 �1999 GMC%SAVANA 1GKFG15R3X1150(GMCSAVANAVAN Fire Preventianand� 20,750 - F066-Rplc POOL40 �2330 2015 GMC%NEW Fire Suppreszion 25,000 25,000 ' F067 POOL38 �2330 18112D �1999 GMIX SAFARI 1GKDM39W9%B53 GMCSAFARI VAN Fire Admin ZZ,ggS - ' FO67-Rplc POOl40 �2330 2015 GMC%NEW Fire Supprezsion 25,000 25,000 F2514 POOL41 2385 56190D 2001 IN7E 4700 1HTSLAAL31H34741NTERNATIONAL/BRAUNAIDUNIT Fire Suppression 132,276 132,276 F065 POOL40 2385 18125D 1999 INTE 4700 1H7SLAAL6YH69701NTERNATIONAL/BRAUNAIDTRUCK Fire Suppression 133,476 133,476 F072 POOL40 2385 18133D 2000 INTE 4700 1HTSLAALIYH26191NTERNATIONAL/BRAUNAIDiRUCK Fire Suppressan 128,999 - F072-Rplc POOL40 2385 Zply NEW Fire Suppression 250,000 250,000 F110 POOL40 2385 57314D 2013 IN7E 4400 3HAMRAZL1EL780_INTERNA710NALBRAUNNWNDUNIFire Suppression 220,725 220,725 Flll POOL40 2385 5�313D 2013 IN7E 44�0 3MAMRAZLXEL780;INTERNA710NAL4400BRAUNAIDU Fire Suppression 220,725 220,725 F2513 POOL41 2500 55958D 1996 EONE PUMPER 4EN3APA82T1006I1996E-0NEPUMPER Fire Suppression 267,441 - F2513-Rplc POOL40 2500 2016 EONE NEW Fire Suppression 510,000 510,000 F2515 POOL41 2500 56189D 2003 EONE CYCLONEII 4EN3AAA8431006�2003EONEPUMPERSOp126791 Fire Suppression 397,003 397,003 F057 POOL40 2500 17260D 1996 EONE PUMPER 4EN3AAA88T100621996E-0NE"CYCLONE" Fire Suppression 267,441 - F057-Rplc POOL40 2500 Zplq EONE NEW Fire SupPression 510,000 S10,D00 F061 POOL40 2500 18052D 1998 EONE CYCLONEII 4EN3AAA82W3009E-0NEPUMPER Fre Suppression 268,463 - F061-Rplc POOL40 2500 2015 EONE NEW Fire SupOression 510,000 510,000 F071 POOL40 2500 18132D 1999 EONE CYCLONEII 4EN3MAB4X1000EE-0NEPUMPER Fire Suppression 315,766 315,766 F073 POOL40 2500 18140D 2000 EONE CYCLONEII 4EN3MA86XIOOOEE-0NEPUMPERSOIt20688 Fire Suppression 312,508 312,508 F076 POOL40 2500 18141D 2000 EONE CVCLONEII 4EN3AAASSXIOWEE-0NEPUMPERSOIt2�689 Fve Suppressmn 312,508 312,508 F085 POOL40 2500 414�4D 2005 EONE CVCLONEII 4EN3AM895100912005EONECYCLONEPUMPER Fire Suppression 393,592 393,592 F093 POOL40 2500 49335D 2008 EONE PUMPER 4EN3AM8881003�2008E-0NEPl1MPER-SOp133545 Fire Suppression 494,531 494,531 F075 POOL40 2501 18134D 2000 EONE AERIAL 4EN3ABA85X100�E95'AERIALPLATFORMSOIt120848 Fire Suppressian 676,802 676,802 F705 POOL40 2501 54070D 2011 EONE AERIAI 4EN3ABA8981006�2011EONEAERIAl100'S0f1136466 Fire Suppression 1,004,969 1,004,969 F101 POOL38 5060 2008 CLUB IN7ELTRAK SY0919-900173 2008CLUBCARIN7ELLITRAKOX4 Fre Admin _ . F070 POOL46 6425 18116D 1999 CALK TFM17175[1CXBT1714%59052DIVEBOALTRAILER Fire Dive7eam 1,037 1,037 F430 POOL52 6425 58570C 1995 TUR7 WATERTANMPHOB6L6691 1995TURTLEWA?ERTANK400GAL Fire Suppression - - F092 POOL39 6425 45540D 2007 CARG TB818TA3 SNHUiBR97T41212007CARGOMA7ETRAILER Fire Preven[ionandl 7,572 7,572 F094 POOL39 6425 49210D 2008 EGLE UTILI7V 184BU14188A005:2008EAGLEUTILIT/TRAILER Fire Preven[�onandl _ . F106 POOl40 6425 55768D 2000 FABR FOAMTRAILI6MPF1225VD026'2000FA8RIQUEFOAMTRAILER Fire Suppressian . _ F103 POOL38 6820 WN$26352U10 PLRS SPIRIT ZYP9Y24PA808 2010POLARISSPIRITINFLATABLE Fire Admin 39,637 39,637 •��. „�� .:�. < .6R '". � ; �,�' . . �� 'c`�a;'�':'�,��,.&�_ v� ,�„. , �.: .� z Flre Dlrtrlc[40 Eaulnment to be maln[alned bv RFA as nart o/FD90 servire aontract F431 POOL52 2385 �62992C 2002 FORD NDUNIT 1FDWE35F22N0062002FORDAIDUNIT Fire fD40 350,000 - F439 VOOL52 2385 97632C 2011 INTE 4400 SHTMRAZL6BH375�20111NTERNATIONALAIDUNIT Fire FD40 265,964 - F432 POOL52 2500 65655C 2003 SPAR PUMPEA 457AT40983C043220035PARTANPUMPER Fire FD40 600,000 - F437 POOL52 2500 77001C 2006 SPAR PUMPER 457ARC946C054320065PARTANPUMPER Fire FD40 600,000 - Vehldes used bv Emeraencv Manaaement Sectlon to remain with the Ckv F097A VOOL38 1200 48352D 2009 FORD ESCAVE 1FMCU59379KAl2 2009 FORD ESCAPE HVBRID Fire Needham 27,184 27,184 F090 POOL40 2010 45102D 2008 FORD ESCAPE 1fMCU93718Kl30 2008 Fire Ma[[son 18,165 18,165 - AGENDA I TEM # 9, b I � I CITY OF RENTON, WASHINGTON I' RESOLUTION NO. A RESOLUTION OF THE CtTY OF RENTON, WASHlNGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN AMENDED ATTACHMENT A TO CAG-08-015, THE FIRE AND EMERGENCY SERVICES OPERATING AGREEMENT BETWEEN THE CITY OF RENTON AND KING COUNTY FIRE PROTECTION DISTRlCT #40. WHEREAS, on March 1, 2008, King County Fire Protection District #40 (the "District") entered into a long-term contractual relationship with the City of Renton, described in CAG-08- �I 015 (the "Contract"),to provide fire and life safety services to the citizens of the District; and 'I WHEREAS, Attachment A to the Contract details the costs of services for the City and the District under the Contract; and WHEREAS, since the contract was entered into in 2008, the costs of services have changed; and WHEREAS, it is necessary to enter into an amended Attachment A to CAG-08-015 to document the terms and conditions of the costs of services; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHWGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an amended Attachment A to CAG-08-015 with King County Fire Protection District#40. PASSED BY THE CITY COUNCIL this day of , 2015. Jason A. Seth, City Clerk 1 AGENDA /TEM # 9. b) • RESOLUTION NO. APPROVED BY THE MAYOR this day of , 2015. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1689:11/24/15:scr 2 -��... _ CITY OF EXECUTIVE DEPARTMENT Renton � M E M O R A N D U M DATE: December 14, 2015 TO: Ed Prince, Council President Members of the Renton City Council FROM: Denis Law, Mayor Jay Covington, Chief Administrative Officer SUBJECT: Administrative Report In addition to our day-to-day activities,the following are some items worthy of note for this week: • Inclement Weather Response Reminder: The Public Works Department would like to remind residents to help us prevent local residential street flooding by monitoring catch basins near your home and keep them clear of leaves and other debris. Street sweepers are dispatched daily to clean up debris along major arterials. Also, snow is not far away. Please ' remember that during snow and ice events, the department sanders and snow plows are � dispatched to keep major arterials drivable. It is imperative that motorists do not park or I abandon their vehicles within any portion of the traffic lanes. Abandoned vehicles impair , snow and ice removal and impact response of emergency vehicles. • Preventative street maintenance,traffic impact projects, and road closures will be at the , following locations: ✓ Wednesday, Decembe� 16th, approximately 8:00 a.m.to 3:00 p.m. Single westbound lane closure on SE Petrovitsky Road near 120th for abandonment of AC water main belonging to Soos Creek Water and Sewer District. Questions may be directed to Tom Main, 206-999-1833. ✓ Thursday, December 17th,approximately 6:00 p.m.to 10:00 p.m. Lane closures at the southwest corner of 108th Avenue SE and SE 180th Street for paving improvements, subject to weather conditions. Questions can be directed to on-site inspector Pat Miller, 206-794-6162. ✓ Thursday, December 17th, approximately 6:00 p.m.to 10:00 p.m. Lane closures at Lind Ave SW and SW 41st St for paving improvements, subject to weather conditions. Questions can be directed to on-site inspector Pat Miller, 206-794-6162. ✓ Monday, December 14th through Friday, December 18th,approximately 8:00 a.m.to 3:00 p.m. Lane closures on Lake Washington Blvd just north of Houser Way N due to installation of storm main installation. Questions may be directed to Patrick DeCaro, 206-207-6013. Ed Prince,Council President Members of Renton City Council December 14,2015 Page 2 ✓ Monday, December 14th through Friday, December 18th,approximately 8:00 a.m.to 3:00 p.m. Westbound lane closure on 156th Avenue SE, between SE 144th Street and SE 6th Street, due to paving and installation of utilities. Questions may be directed to Mark Wetherbee, 206-999-1829. ✓ Monday, December 14th through Friday, December 18th, approximately 8:00 a.m.to 3:00 p.m. Lane closures at the northeast corner of NE 4th Street and Duvall Avenue NE for replacement of curb and paving. Questions may be directed to Mark Wetherbee, 206-999-1829. ✓ Monday, December 14th through Friday, December 18th, approximately 8:00 a.m.to 3:00 p.m. Single lane closure on Chelan Avenue SE, between SE 2nd Place and SE 4th Place, due to installation of storm main. Questions may be directed to Mark Wetherbee, 206-999-1829. ✓ Monday, December 14th through Friday, December 18th, approximately 8:00 a.m.to 5:00 p.m. The two east lanes on Main between 2nd and 3rd will be closed to improve the water main while the west lane will be open for traffic flow. Questions may be directed to on-site inspector Pat Miller, 206-794-6162. ✓ Monday, December 14th through Friday, December 18th,approximately 8:00 a.m.to 5:00 p.m. lane closures on Talbot Road due to detention vault work and water main testing for the Talbot and 55th Plat. Questions can be directed to Todd Freih, 425-999- 1832. ✓ Monday, December 14th through Tuesday, December 31st, approximately 7 a.m. to 5 p.m. Intermittent lane closures both directions of Chelan Avenue SE between SE 2nd Place and SE 4th Place so that crews can install storm drainage pipe and structures. Questions may be directed to Utility Civil Engineer Allen Quynn at 425-430-7247. ✓ Monday, December 14th through approximately August 31, 2016. Logan Avenue North between N 6th St and Airport Way will be closed 24/7 to all southbound traffic during construction of the Logan Ave Improvement Project. Southbound Logan Ave N traffic will be rerouted along Park Ave N to Bronson Way and 5 2nd St. Questions may be directed to James Wilhoit at 425-430-7319 or via email at jwilhoit@rentonwa.gov. For updates visit the project web page at Rentonwa.gov. ' Agenda Item No.: � RENTON CITY COUNCIL MEETING AUDIENCE COMMENT SIGN-UP SHEET (Page 1) CITIZENS MUST PROVIDE NAME AND ADDRESS IN ORDER TO BE CONTACTED OR TO BE A PARTY OF RECORD WHEN APPROPRIATE DATE: ��1"/ � _l I I� PLEASE PRINT 5 Minute Time Limit � � , n.. 1f��.�� 1 y;/'� 5 Name: ��-�/� 'Q�i� c_..r ow�.��-� Name: � Address: \4:3 t�\�/t b 6 'u'` /J�• � Address: / /� , City:��E-1.7'T��i / '� Zip Code: �`�b S �{ City: Zip Code: Email: W1SN •c.utir-, Email: / . r Topic: �F� Topic: / 2 6 Name: / Name: Address: / Address: / City: Zip Code: / City: ip Code: Email: / Email: Topic: / Topic: / � 3 7 Name: Name: Address: / Addre s: / / City: / 1/ Zip Code: City: / / Zip Code: Email: // Email/ � Topi / Topic: / 4 8 Name: Name: Addre : Addres Ci Zip Code: City: Zip Code: / Email: F�iail: / � Topic: Topic: ,._..,.r. � (CONTINUED ON REVERSE SIDE) (Continued from Reverse Side- Page 2) RENTON CITY COUNCIL MEETING AUDIENCE COMMENT SIGN-UP SHEET CITIZENS MUST PROVIDE NAME AND ADDRESS IN ORDER TO BE CONTACTED OR TO BE - A PARTY OF RECORD WHEN APPROPRIATE PLEASE PRINT 5 Minute Time Limit 9 13 Name: Name: / Address: Address: / City: Zip Code: City: /1ip Code: Email: Email: / Topic: Topic: / 10 14 Name: �� Na . Address: / ddress: City: Zip de: City: Zip Code: Email: Email: Topic: / Topic: 11 15 Name: Name: Address: v Address: City: Zip Code: / City: Zip Code: Email: / Email: Topic: / Topic: 12 16 Name: Name: Address: / Address: City: / Zip Code: City: Zip Code: Eiw�+l�-� Email: Topic: Topic: STAFF RECAP COUNCIL MEETING REFERRALS 12/14/2015 MOTIONS REFERRED TO ADMINISTRATION: None. Other Requests: None. MOTIONS REFERRED TO COUNCIL COMMITTEE: None.* *Although two items were pulled for separate consideration,all of the consent agenda items were adopted as presented. 1�� ---.�__._, � CITY 4F � M I N UTES City Council Regular Meeting 7:00 PM -Monday,December 14,2015 Council Chambers,7th Floor, City Hall—1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Ed Prince,Council President Randy Corman Armondo Pavone Ruth Perez Don Persson Marcie Palmer Greg Taylor ADMINISTRATIVE STAFF PRESENT Denis Law, Mayor 1ay Covington, Chief Administrative Officer Alex Tuttle,Assistant City Attorney Megan Gregor, Deputy City Clerk Preeti Shridhar, Deputy Public Affairs Administrator Iwen Wang,Administrative Services Administrator Nancy Carlson, Human Resources/Risk Management Administrator Gregg Zimmerman, Public Works Administrator Jennifer Henning, Planning Director Gary Lamb, Risk Services Manager Chaplin Allen Folmar, Police/Fire Chaplin Chief Mark Peterson, Fire& Emergency Services Administrator Deputy Chief Erik Wallgren, Fire& Emergency Services Deputy Chief Chad Michael, Fire & Emergency Services Deborah Needham, Emergency Management Director Chief Kevin Milosevich, Police Department Commander Dave Leibman, Police Department DECEMBER 14, 2015 REGULAR COUNCIL MEETING MINUTES 1 SPECIAL PRESENTATION Recognition of Chaplain Allan Folmar-Chief Peterson and Chief Milosevich recognized the Fire and Police Chaplain Allan Folmar for his contributions to the community by being a Chaplain at times of need within the City.Chaplain Folmer will be retiring in lanuary. PUBLIC HEARING Ballot Measure Regarding a Proposed Regional Fire Authority-This being the date set and proper notices having been posted and published in accordance with local and State Laws, Mayor Law opened the public hearing to consider adopting a resolution to place a proposition before the voters at the April 2016 election seeking authorization for creating a Regional Fire Authority(RFA)to serve the City of Renton and Fire District No. 25 (FD#25). Chief Peterson reported on why the City of Renton Fire & Emergency Services Department and FD#25 believe establishing an RFA would be the best course of action to improve fire and emergency services for residents within the service area. He further explained that due to increasing demands, if both entities do not receive additional funding their ability to provide timely emergency services will be compromised. Administrative Services Administrator Iwen Wang further explained the basic funding mechanism for the RFA by reviewing the history of the City's cost reduction during the recession and the limited resources the City was faced during a time of substantial City growth.She proposed the following actions to bridge the gap in funding: • Further cut General Fund services to reserve as much ublic safet service as P p Y possible. • Implement a Citywide property tax increase (requires a lid-lift levy). • Implement a special levy to fund a new fire station. • Ask voters to implement a "Fire Benefit Charge." � Place a joint RFA ballot measure at the April 2016 election. • Take no action. Chief Peterson explained that the Renton Fire & Emergency Services Department sustained funding services through the recession by reducing staffing, consolidating training functions, reducing the number of annual inspections, and eliminating public outreach and preventive programs. He further outlined the widening gap in Fire and Emergency Service delivery. Following this summary,Chief Peterson described how implementing an RFA would benefit the residents in Renton and the FD#25 area. Some benefits include the addition of a new fire station in the Kennydale neighborhood, ensuring funding could meet population growth, restoring and enhancing service levels, improving response times, and removing financial stressors on other City services. He further relayed that if the RFA is not passed response times will continue to degrade,there will not be a new fire station in the Kenydale area,there will be no proactive programs,frequency of annual fire inspections will diminish,and the department will face an increasingly difficult time meeting the needs of the community. Ms. Wang concluded the presentation with a detailed explanation of what the costs will look like for voters if the RFA is approved. She also noted that cost impacts can be calculated by using the cost calculator on the proposed RFA website at rentonrfa.org. DECEMBER 14, 2015 REGULAR COUNCIL MEETING MINUTES 2 Correspondence was received by Council from Bernard Kande expressing opposition to the proposed implementation of an RFA. Public comment was invited.The following individuals addressed Council: • Charles Seil, Renton, expressed his concerns with reduced response times within the Kennydale area and his support for the proposed RFA. • Kerry Abercrombie, Renton, Fire Commissioner in FD#25 spoke about the increased growth and decreased resources within the Fire District and voiced his support for the proposed RFA to be put before the voters. • Tom Tasa, Renton,expressed his support for placing the proposed RFA on the ballot in April and requested a dedicated aid car at station 16. • Greg Markley,Auburn, Batallion Chief in Kent, explained what the Kent RFA went through in 2009 when it decided to pass a proposal to implement an RFA. He recommended that Council support this measure and place it before the voters. There being no further public comment, it was MOVED BY PERSSON,SECONDED BY PRINCE,COUNCIL CLOSE THE PUBLIC HEARING.CARRIED. ADMINISTRATIVE REPORT Chief Administrative Officer Jay Covington reviewed a written administrative report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2015 and beyond. Items noted were: • Preventative street maintenance will continue to impact traffic and result in occasional street closures. • Inclement weather response reminder was provided by the Public Works Department to remind residents to help prevent local residential street flooding by monitoring catch basins and keep them clear of leaves and other debris. Street sweepers are dispatched daily to clean up debris along major arterials. Also, during snow and ice events,the department sanders and snow plows are dispatched to keep major arterials drivable. It is imperative that motorists do not park or abandon their vehicles within any portion of the traffic lanes. Abandoned vehicles impair snow and ice removal and impact response of emergency vehicles. CONSENT AGENDA Items listed on the consent agenda were adopted with one motion,following the listing. At the request of Councilmembers Persson and Prince, ConsentAgenda items 7.b. and 7.d. were pulled forseparate consideration. a) Approval of 12/1/2015 Council meeting minutes. Council concur. c) Fire& Emergency Services Department recommended approval of Attachment A,to the contract with Fire District#40, covering the details of the financial responsibilities of Fire District#40 and the City of Renton. Council concur. (See below for resolution.J DECEMBER 14, 2015 REGULAR COUNCIL MEETING MINUTES 3 e) Transportation Systems Division requested authorization to increase Fund 317 by$4,668,894 to include Duvall Ave. NE Project,and recommended approval to enter into the Fuel Tax Grant Distribution Agreement with the Washington State Transportation Improvement Board for the obligation of grant funding in the amount of$3,468,289, and all subsequent agreements necessary to accomplish this project.Council concur. f) Transportation Systems Division requested authorization to transfer$40,000 from the Arterial Rehabilitation Program Fund to the Street Overlay Program Fund for expenses that have exceeded the 2015 Street Patch and Overlay with Curb Ramps contract budget.Council concur. MOVED BY CORMAN,SECONDED BY PALMER,COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA MINUS ITEM 7.B&7.D. CARRIED. SEPERATE CONSIDERATION-ITEMS 7.6.&7.D. b) Executive Department recommended adopting the 2016 State Legislative Priorities. MOVED BY PERSSON,SECONDED BY CORMAN,COUNCIL CONCUR IN CONSENT AGENGA ITEM 7.6.CARRIED. d) Human Resources/ Risk Management Department recommended approval to withdraw from WCIA(Washington Cities Insurance Authority), and that the City self-insures property and casualty losses within the approved self-insured retention limits; procures proposed excess insurance coverage; and increases the property self-insured retention level to$100,000 per occurrence. Following a brief overview from Risk Manager Gary Lamb and Human Resources and Risk Management Administrator Nancy Carlson, it was MOVED BY PRINCE,SECONDED BY CORMAN,COUNCIL CONCUR IN CONSENT AGENDA ITEM 7.D.CARRIED. RESOLUTIONS AND ORDINANCES Resolutions: a) Resolution No.4271:Ajoint resolution of the City of Renton,Washington, and the Board of Commissioners of King County Fire Protection District No. 25, providing for the submission to , qualified electors of the City and the District, a special election to be held on April 26, 2016, pursuant to Chapter 52.26 of the Revised Code of Washington, of a proposition that approves a plan to form a Regional Fire Protection Service Authority within the boundaries of the City � and the District,effective July 1, 2016,to be funded by a Property Tax levy and a new six-year benefit charge. , MOVED BY PRINCE,SECONDED BY PAVONE,COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. b) Resolution No.4272:A resolution was read authorizing the Mayor and City Clerk to enter into an amended Attachment A to CAG-08-015,the Fire and Emergency Services Operating Agreement between the City of Renton and King County Fire Protection District#40. MOVED BY PRINCE,SECONDED BY PAVONE,COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. DECEMBER 14, 2015 REGULAR COUNCIL MEETING MINUTES 4 NEW BUSINE55 See attached Council committee meeting calendar. ' ADJOURNMENT MOVED BY PERSSON,SECONDED BY PRINCE,COUNCIL ADJOURN. CARRIED.TIME 8:27 P.M. /l.� Jason .Seth,CMC, City Clerk Megan Gregor, Recorder Monday, December 14, 2015 DECEMBER 14, 2015 REGULAR COUNCIL MEETING MINUTES 5 Council Committee Meeting Calendar I December 14, 2015 December 21, 2015 Monday NO MEETINGS Council Holiday, Chair Prince December 24&25,2015 and January 1, 2016 Thursday& Friday and Friday NO MEETINGS City Holidays, Chair Prince December 28, 2015 Monday NO MEETINGS Council Holiday, Chair Prince January 4, 2016 Monday CANCELED Utilities Committee, Chair Taylor CANCELED Transportation Committee, Chair Palmer 6:00 PM Committee of the Whole, Chair Prince - Conferencing Center Reception for Incoming Elected Officials DEC 14, 2015 — REGULAR COUNCIL MEETING — MOTION SHEET „;, , , .: ,� k. e _�.�. _ .,� . �.. ]� '�wy��t �4s.� fii �, .._r: �'�':.•.^'.5-'^`4R��."'�"� .` ' . _ �. 's -f`�.�9a��,>.e T��^y'�r�.'��a.s�- �,;:=,,. ;.„ - - - ..a;��.� - .^4.' ; ,.:. 'b5_' ,. _�. ��._, --�. .�5�}f�a4;h,:S�'+ ' , - t r�v�k��-SfR��'+�+;'�g�'.�if� ��r"�,'4 ■ �y -:ah .<,t! � a�.i�.�: � �+isy�:4[f• ' ,.sr.,. j_� ,.Ei _ .�: _ �{ y. �i✓it.1`: �n �'..1; �alt; :/--'. ^j��r� ::R�.'Y"n :�z� a•��/��1 � - ��W�� l��Y�� ,�a,?i��",t t�'�,�4��,r�,'._r- _ •^e;.{yc,v's,Yic;,; ,�,"�"�'c�'=�s.'3�'�s,;.�,9�.Y�,��t� :w;s -�nrs;5,"s.,$�, �.�,� i a ,.m, .�3^^kY.� � 41 €€�. ti'y.�a�.�'+�'ks.;s i h 'knt:`�;}. ��,��.�,h, �'--.;.:�� r � v �y's"�'�?P�v cr�`} �,�,c��`;` t � I. �,., c � `*u't;a......v,�k,.., .#�;; ��'g;,T��, '.,�i"1��:. _ N .��:r�..� • ,�.'�.�. e h t, :^'nTe.. '.e.' .r' � .fiii• .'�...e<,.�". �w,,'.�r'�,' g..R'>°�::-: .., �" >.�,;e .,.,-...,,,.....,n..�t-5+��1e��.ni�.t s�t:s�.1"�et.,.er��..¢ .-...�a„r.ys,:� . `�, `�:asmt....,�.v we�s� ,._.,._ ., �tr vc,:i<.�:<..r . ._..r��.,..u�a ., c��..4,:u .�x,w�«.a.u..i`:x1yn, .�� . ....�.. . _.�.. . .Sw.,. ....�.�.. . . . .. <sr�,w,^�:�a� s..c�.:�;3.�_ 4) PUBLIC HEARING Ballot Measure Regarding a Proposed Regional Fire COUNCIL CLOSED N/A N/A Authority. THE PUBLIC HEARING. (See below for resolution.) 7.a) CONSENT Approval of 12/1/2015 Council meeting minutes. Council Concur. Jason Seth Megan Gregor AGENDA 7.c) CONSENT Fire&Emergency Services Department recommended Council Concur. Erik Wallgren Dudley Jackson AGENDA approval of Attachment A,to the contract with Fire District Cindy Moya #40,covering the details of the financial responsibilities of Fire District#40 and the City of Renton. (See 9.b.for resol urion.J 7.h) CONSENT Transportation Systems Division requested authorization to Council Concur. Juliana Fries Heather Ulit AGENDA increase Fund 317 by$4,668,894 to include Duvall Ave. NE Li Li-Wong Project,and recommended approval to enter into the Fuel Tax Grant Distribution Agreement with the Washington State Transportation Improvement Board for the obligation of grant funding in the amount of$3,468,289,and all subsequent agreements necessary to accomplish this project. 7.i) CONSENT Transportation Systems Division requested authorization to Council Concur. Jayson Grant Heather Ulit AGENDA transfer$40,000 from the Arterial Rehabilitation Program Fund to the Street Overlay Program Fund for expenses that have exceeded the 2015 Street Patch and Overlay with Curb Ramps contract budget. 7.b) SEPARATE Executive Department recommended adopting the 2016 Council Concur. Preeti Shridhar N/A CONSIDERATION State Legislative Priorities. ?•d) SEPARATE Human Resources j Risk Management Department Council Cancur. Nancy Carlson Gary Lamb CC}NSIDERATIQN recommended approvai to withdraw from WCIA{Washington Mary Ann Coleman Cities insurance Authority),and that the City self-insures property and casualty lasses within the approved seif-insured retention limits; procures praposed excess insurance coverage;and increases the property self-insured retention level ta$1Q0,000 per occurrence. ! 9.a� RESOLUTIONS: Resalution No.4271.A jaint resolution af the City of Renton, COUNCiI ADOPT Mark Peterson Rhonda Neyden i Washington,and the Board of Commissioners of King County THE RESOLUTI4N lwen Wang Chad Michael Fire Pratectian District No.25, providing for the submissian AS READ. Jasan Seth i to qualified electors of the City and the District,a special CARRIED. election ta be held on April 26,2016, pursuant ta Chapter Cindy Moya 52.26 af the Revised Cade of Washington,of a proposition ' that approves a plan to form a Regional Fire Protection � Service Autharity within the boundaries of the City and the Distrirt,effective luly 1, 2016,to be funded by a Property Tax I.evy and a new six-year benefit charge. 9.b) RESOLUTIONS: Resalution No.4272:A resolution was read authorizing the COUNCIL ADOPT Erik Wallgren Dudley Jackson Mayor and City Cierk ta enter into an amended Attachment A THE RESOLUTION Cind Mo a to CAG-08-015,the Fire and Emergency Services Operating AS READ. Y Y Agreement between the City of Renton and King County Fire CARRIED. , Protection District#40. I L _ - -- — — — —--——--� �a��b� ��v�-S�`�re - ��1Q�� Agenda Item No.: � � RENTON CITY COUNCIL MEETING PUBLIC HEARING/MEETING SPEAKER SIGN-UP SHEET (Page 1) CITIZENS MUST PROVIDE NAME AND ADDRE55 IN ORDER TO BE CONTACTED OR TO BE A PARTY OF RECORD WHEN APPROPRIATE� DATE: ��/1�/�� PLEASE PRINT 5 Minute Time Limit , - � _ , � 1 5 i � ��/ Name: � Name: ��-�5��5 Address: � I� �� 7'�� Address: / City: I��`'�� Zip Code:��s� City: Zip Code: / ' Email: C��i `_��`f�/�z--., �L�'''> Email: / Topic: �� Topir. / � ,�� 6 Name: '�CE��R� �hc�r�t,c�c��w`v `..t, Name: Address: 1 L13 �� -- �6 6 �' �Q � ' S� Address: / City: 'R�'�Z� Zip Code: 4►� �av s 5 City: ip Code: Email: R�yRc.2 wt.� � v►�S N • �� Email: �� ' Y . � Topic: � �p: Topic: � 3 ] 7 �J ,� Name: ' /d� �r�.. Name: Address:��/� -�� 7`z �� Address: 1 / / City: �C"��'7�►'� Zip Code: 7 6 d -� 9 City: v / Zip Code: Email: 7efS't�.�a�'�'(4 S (� �a�1 cc�t r�•[')e� Email: / . Topic: ��7 „ � . Topic: / Ir 4 8 J � Name: � Name: Address: S-2 a�s �� . � Address� City: ��-t�� Zip Code:�� City: / Zip Code: Email: G�+MAKZIL��'�'��1��'�_� E il: Topic: �� opic: (CONTINUED ON REVERSE SIDE) (Continued from Reverse Side-Page 2) RENTON CITY COUNCIL MEETING PUBLIC HEARING/MEETING SPEAKER SIGN-UP SHEET CITIZENS 1VIUST PROVIDE NAME AND ADDRESS IN ORDER TO BE CONTACTED OR TO BE A PARTY Of RECORD WHEN APPROPRIATE PLEASE PRINT 5 Minute Time Limit 9 13 Name: Name: Add�ress: Address: / City: Zip Code: City: Zip Cod . Email: Email: Topic: Topic: / 10 � 14 � Name: Name: Address: Address: / City: Zip Cod City: / Zip Code: Email: E il: Topic: / / Topic: 11 15 Name: / Name: , Address: Address: City: Zip Cod City: Zip Code: Email: Email: ' Topic: / Topic: 12 � 16 . Name: Name: Address: / Address: City: / Zip.Code: - City: . Zip Code:. Er.p�l/ Email: Topic: Topic: � CITY OF RENTON NOTICE OF PUBLIC HEARING RENTON CITY COUNCIL NOTICE IS HEREBY GIVEN that the Renton City Council has fixed the 14th day of December, 2015 at 7:00 p.m. as the date and time for a public hearing to be held in the seventh floor Council Chambers of Renton City Hall, 1055 5. Grady Way, Renton, 98057, to consider the following: A joint resolution between the City of Renton and King County Fire Protection District#25 regarding the submission of a proposition to the qualified electors of the City and the District, at a Special II Election on 4/26/2016, to approve the plan to form a Regional Fire Protection Service Authority, effective 7/1/2016. All interested parties are invited to attend the public hearing and present written or ' oral comments regarding the proposal. Renton City Hall is in compliance with the American Disabilities Act, and interpretive services for the hearing impaired will be provided upon prior notice. Call (425) 430-6510 for additional information. � Jason Seth City Clerk Published: Renton Reporter December 11, 2015 Account No. 50640 —------— ---- _ COUNTY 4F�N� � STA'1,�4F wASHINT QdP�LICATi4N �tTY n�REKTON AFFII3A'V� NOTICE OF PtIBLiC HEARING R�;NTON CtTY COU �IVEN she is the Legal Nt�TICE IS H`�R�R Quncil has pjJgLIC ND'�ICE 5.�,,�rn an oath that, that the Renton C�Qf December. first duly � {ixed the 14th aaY date and j�Iills,bBiT►g 2�t5 at 7:00 p.m.as the Linda M Re resentative of the ublic heacmg Y° � time for a P Advertis�n� p heid in the sevenih fl�T�O��att, Chambars �t Rent`aNnaV t Renton, orter 1055 S. Grady R e n t o n R.e p g gp57,to consider the fot i l W a e n�he p jaint reso lu tio n �na King City of Renton a ]e al newspal�r �f CountY Pire Protection District onths arding the submission r, which newspaper is flTe than s�X m #25 r�� ualified newspal� af a propas�tion to the q a weekly and has been for m ublished in e�eGcorS of tne c�� ana tne 1S T10W ciat F:tect+on ublication hereinafter referred to� r �n King �;ScT,�c. ac a S� �ove ch� ��neral c�rculation and�� yveekly newspa� roved as �„ a�xbna�b, tQ app �r�nr ta the date of p a5 a a Reg�onal Fire tish lang�a�e Continuously Re ort�r has been aPP State of pian co f�m' the Eng The Renton P Cou� �f the Pratection service ��th°r��`' yVashington. of the 5uperior er�eoc;ve��r2a�6. County, a �r by ar�er arties ure invited a Le�al rlewsp p 1SSU�S Aii interested ubiic hearing �d �n Caunty ublished in r��'�� wa,; to ariend the p Washington f�r g annexed was p form) which �resent written floorsatCO�ent n tn the exact for n� not in supplement �riod. regacd�ng the p P� The nat�ce R� arter (` stated p t{a11 is in camplian�e with gentan P the below c;�y ofthe the Amer+ean Dtsabrlrt�es 1ic� regul�lY distributed to its subseribers during T�t�ve S�N;�� gfl� the and inte mpaired wi11 be provid- t�C� hearing The annexe�n°t�ce, a� P�bliC No ed upan piior nohce. CaA t42 430-b510 fot �dditionai mforma' tic�n. Jason Seth 201�j. CityClerk �er on ublished ori'pecember 11, pubiished in Renion t�eP�' was p December 11,20t5.#14A8989• fee charg�d far said foregoing publication is The full o$��g the �`�,`t��t��r�rijr the sum�/ ``��1„E G I'l//��i�'r =�f�j� �1Jl1"T i� ��g$ll7M�',y.p�� i � , ��i��/ ��'v Renta�Reporter � :•4� 9�: � �'(,inda Mi1ls R� resentative, �f D�cember,2015. s: Legal Advertisrng �to me this 1 lth daY = ��' NQTARY _ Scrib�� sworn � v,? PUBLIC ;Z� Sub. � �; :�p � r ' Residing in �`,9J'�r'.p8.:::?o;��a��`` l, - � :_�, — tori� �i� p� c�t?,��..- � � pu�Zic for the State of Washing ,��f11 J Wtp�4`� , .` � ale Gwin,`�otary s puyallup,�ashingtan I � -- -� ('�u�y� ' ��a�+ c �� 12/14/2015 `r�ro� Regional � • Fire Authority � �, , '� Proposal Renton City Councii Public Hearing December 14,2015 . - . . - . Shall Council adopt a resofution tp place a proposition befare the vo#ers at the April 2016 election seeking authorization for creating a Regional Fire Authority to serve the City of Renton and Fire District 25? . , . _ " � �,� � �a >'� 1 � 12/14/2015 . . • Majority of the Fire Stations are not meeting established response time standards • Instability of revenue over time for fire and emergency services • Without additional funding,our abitity to provide reliabie,timely emergency services is compromised • . - . . 2008 mid-year: -$5.0 miHion 2009 reduction: -$6.0 million 2009 mid-year. -$4.0 million 2010 reduction: -$6.0 million � 2011/12 reduction: -$4.0 million 2013/14 reduction: -$7.7 million TOTAL -$32.7 miliion � . Tax reven�s not keepir�pace with poputation/service demarnl iio,aoa si.om 100,000 s.a Ssm �k^.I.'i�i �-'n1 5800 � �� $IW Y � 80000. a.-k 't- $600 dZ F 10,000 V $SOp d M 60,000 5� � '� �� Vapulalion '$30p �fTaRevenues�$Thausands� $Z� � a� -o-In1lat�onAd�ustedVxGprtaTues $1� 30pW $0 � � �� sasass . _ � _... .__._._._...... _._..._.._.._...._ �.�k..�_... .. 2 � 12/14/2015 . . . . . . . ... .EM2FerC�014TuRev�nwMlurteEb� �. fln 8 Llbnry S�rvloaelulecfed KC Citl�a Sa Ssm S�Om $�sm SE,Om . rukw�ia St,�oo ... x,�ae 51.3to Beiie.ue St,vts 'n..a.i:ie�e SB�S weemo�tl Se10 �. a en�S�s1 n�bu.�. �566z aenm� �55a1 K•�� -Ss�a K��Flane �Sssa reeer.lw.r�Sats � � S�mo •raox�ni.a[.oe.an.,. ow�.nvn...... S��oa f�oo S S�xooi �av zo�3 ioi< io�s �ass �a» za�e aov �ozo Is�m,....,,,..,.�, I •nrl I u.rl I.arl'" Ihe4n.11lraLe..IRaYm.IhoYat.11hoYmllpoYmll IE.•�,,,�.. I' ,Id1I` S�II' 1t=II' �II' t�li' t�°II' Itull' Ill II' �,.II . � a � ,� . Over 55°h is public safety related � 24°k is for Fire 8 Emergency Services 3 ' 12/14/2015 • . . In addition to the B&O Tax effective January 1,2016, we can: • Further cut General Fund services to preserve as much public safety service as possible • Propose citywide property ta�c increase(requires a lid-lift levy) • Propose special levy to fund a new fire station • Ask voters to implement"Fire Benet"it Charge" • Propose a joint RFA ballot measure • No action • • • - • 2008: 164 • 2009: 155 � • 2010: 152 • 2011: 161 (9 Safer Grant positions) • 2012: 161 (9 Safer Grant positions) • 2013: 161 (9 Safer Grant positions) • 2014: 161 (6 Safer Grant positions) • 2015: 161 (6 Safer Grant positions) - . . . . - . • P� Onpoinq • Reduced staffing • Moving resources • Consolidated training around function • Improving intemal • Reduced number of efficiency annual inspections • Delaying equipment • Eliminated public replacement outreach and preventative programs 4 � ` 12/14/2015 .- . . . �- z _ � Calis for Service ,— 3 � m a �—� o � �—____—__.•—�--_ � E � z' R � Cily Budget Atlocated to Fire/EMS °� 2008 2010 2D72 2014 2018 2018 2Q20 2025 2030 2035 � � • • • Protect fire and emergency services • Ensure funding can meet population growth • Restore and enhance service levels • Improve response times • Remove part of financial stress on other city services � • Proven successful model • Voter approval and regular re-authorization : - . � • Enhanced services • New station • Additional aid unit time `+� ' � �•.�'��'� • Additional staff • improved response times • Restored proactive programs • Direct accountability 5 . 12/14/2015 . � • Response times will continue to degrade • No new fire station • No proactive programs , • Insu�cient frequency of annual fire inspections • An increasingly difficult time meeting the needs of the community ' ' • • • • Sustainab/e funding,distributed more equitably 1. Fire Benefit Charge primariiy based on fire risk and size of buildings 2.Base property tax rate at $1.00 per$1,000 assessed value(in exchange for a reduction of property tax from FD 25(Yr. 1+)and City (Yr.2+)) . • • • - • • • - Aii property ownen pay the Fire Beneflt Cfiarge,beginning in 2017;plus property tax,whleh�rill change: ..��:....w.,,,...,:�•_:.•.:,.., a_s...,...:.....�.s.:..:.,:., � RFA SO S1.OD 57.00 F6�S' �1_!i0 - i0 EO $7.61 fwFire 50.61 $020 City &ES For new fire atatlon, For retained wsts retair�ed costs Rbdu�bA`k1 Fi7�5:i11!SO f02Cx�.8f1 ti�tfpt R� t;�y; d-0� Ctp�: �1.4t i�f . . d 0 7he eanbin�d FB(:mA orooerev nx wi11 eost mon fa most orooeM ownen. 6 . � 12/14/2015 • • • . • ` . • . • IVeighborhood:Maplewood '� � HeigMs � IF • Jurisdktion: Rre District 25 • Sq Fo�age:2140 • FBC:5261 • Assessed Value:3348.000 • Property Tax Saving: Yrt:S1741 Y2:$174 • Net Cost: Yr1;$86/Y2:$86 • • • . • � • • • � N�ghborhood: East ;' -';�'„��.. :�` „8 Plateau `"�s=� ' �:„�.�i • Jurisdidion: City of ReMai �' .3, r», .,<;�. Yf�a, • Sq Footage: 2140 • FBC:$261 • Ass�sed Value: $348,000 • Property Tax Saving: Yrt:$-0-I Yr2:$143 • We4 Coat: Yrt:5261/Y2:$117 • • • . • • • Neighborhood: East ��Y� Plateau -r+�� • Jurisdiction: FD25 �t • Sq Footage: 5994 • FBC: $759 • Assessed Value:$1,095M • Property Tax Saving: , Yrt:$5471 Yr2:$547 • Net Cost: ' Yrt:$212/Vf1:$212 7 I . � 12/14/2015 . . . . . . • Nei9hbahood: East fMateau • Jurisdiction: Ciry of Renton • Sq Footage: 5000 I �-� • FBC:$693 • Assessed Value:$t,299M • Property Tax Saving: Yr1:$-0-/Yr2:$532 • NeF Cost: Yrt: $6931Y2:$167 • ' ' • • • � ' • ' • Voters wil!be asked to approve: • Creation of the RFA • Imposition of a Fire Benefit Charge (Requires 60%voter approval of the combined voters in the City and Fire District 25) • Response times are already increasing in some areas • Our revenues are not keeping pace with our growth and expenses • We need a viable funding alternative to stabilize these public safety services 8 � � 12/14/2015 . . . . . • Attend meetings • Ask questions • Website: http:HRentonRFA.org • Email: admin@RentonRFA.org , • Phone: 425-271-7900 II l� • • • _ ;e� . . .�, �, �:'.��" �.:. �'"�d,� � ' y�� y, �;.,. 9 �.(U�c.� ' �''�'J� f�k.st.i�� s � +� lI�l/�S' �Nr° RENTON FIRE & EMERGENCY SERVICES ti . � . 3 �'d CHALLENGES Over the past 7 years, Renton Fire & Emergency Services has experienced approximately a 3 percent annual rise in demand for emergency and non-emergency services. The department has reached a point where it is becoming increasingly difficult to meet the needs of the community. The department not only faces the challenge of addressing the needs of the community today, but also faces the challenge of implementing resources and programs that can proactively meet the needs of the future. The proposed Regional Fire Authority would allow the department to: 1) Enhance service levels in order to significantly reduce response times in the north end of the City. 2) Add an additional resource to help reduce the number of times that emergency apparatus have to travel outside of their fire management zones to cover for emergency apparatus that are unavailable to respond to emergency incidents in their own primary fire management zone due to other emergency incidents. , 3) Provide additional resources to help meet current emergency and non-emergency � service demands. 4) Place resources in service that can begin to address future demands. 5) Institute programs that can proactively concentrate on some of the most significant challenges that Renton Fire & Emergency Services is presently dealing with. Impact of Population It is well documented that population has a significant impact on emergency service response activity levels. Over the past 7 years, Renton's population has grown by 2 percent. The Department of Community and Economic Development has projected that the population in the City of Renton will increase by almost an additional 40,000 people over the next twenty years. This will be a direct result of annexations and people moving into the area. The following chart illustrates the population increase that occurred between 2008 and 2015. The chart additionally shows what the population increase is projected to be for the next 15 years, and demonstrates the relationship between the population and the continual increase in requests for emergency services. Incident counts include out of jurisdiction incidents and the 2015 through 2030 incident counts are projected year end amounts. The population amounts for 2020 & 2030 are projected from the US Census data. Professionalism • lntegrity • Leadership • Accountability • Respect Page 1 of 6 �—— � � � ti � 0 , N � � @ � , Population vs.Incident Count v � 1800E� _�._ .�—�________..___..__. ��________._...___.. 2(X?QO � I _. ______.�w__._�__...____— � I � � � - .----_�___.�.._---__.._..---___.___�________._.___.__�.�_______�_.__.___._._____�____w------------------ 19000 �?' I 1700Q0 ______-----._.__.----_�___.__.�_.__..._ -,. � � ; _.___.— _.� ig00p o � , 1� _._.____.__ �__.__.._____ _____.___ �._.____�_ __..____.___-----._.__.^_____.__..._...�._____._ U U Q , �� ..-_______---...------------- - v..�-----'- .__-----` 1�Q� • .Cl. � � 1�p _.__.__.____ __ __�_��.^_�r_._.____� - --- ----�.�_____ ._.__�__ _-�_.� �� s a� ' J - --__.__ --..___,._._.__.—__�. 1500p � _ __.____..�.__.__.__..-------------—-- 13(lOpp _—___�__.�_—_.—_...—�_..___.__. � � � ', rn .�__._,__ _ -----------------------------_------_______.� iqppp a3 12t�i00 ____.�_ --- - c � - - -...__.�--.._.----_..� 13000 � 110000 ._.._..___.—.___ __________...---._.------------_____ _.----.._._.,._--._ ..____._---__..__..___._m__�.__._..._----__.__�.___._,_____._ _. ' 4 �a c �.____.___- --- __�_�_-- 12000 ° 1� 2008 2i109 ; 2010 2011 . 2012 2013 2014 2015 201b 2017 2028 2029 ' 2Q30 � -----�..�.__.._.�e�..__.._i 20191_20504�13o452i1393�6i14�3306i145312;147�346'1A92A09!15a501 _.._.._.___._�-_.__._..... ,a�,� 2018 _ _ _ � '-F-Populationli12157;1162541118332{1201971121709�i23S36ii�5323126866i128642�130443i132269ii3392 �i3 II53622;15d818;1S55i6 � Incitlents 12402 12$Ab I 13046 17757!13676 13848 I 1433� 14463,14665 14811 15079 15263�15669'15670.15889'16336';16565 1679I 17033 17271 17S13 17656 17728 ♦ � Response Times On October 13, 2008, the City of Renton adopted a response time of 7 minutes and 30 seconds for the first arriving emergency resource at all emergency incidents 90 percent of the time. The majority of the stations are not meeting response time goals. � 2010 � 2011 � 2012 � 2013 � 2014 I 90'�o I #of I 90% I #of I 90'�o I #of I 90'�o I #of I 90%a I #of Sta Fractal Inc Fractal Inc Fractal Inc Fractal Inc Fractal Inc � 06:41 � 2132 � 07:15 � 2674 � 07:07 � 3078 � 06:52 � 3235 � 07:03 � 3607 �`,;., 06:03 � 1872 � 07:28 � 2202 � 07:34 � 2440 � 07:36 � 2834 � 07:49 � 2844 07:09 � 2254 � 07:47 � 1788 � 07:45 � 1996 � 07:48 � 2576 � 07:48 � 2552 � 06:50 � 490 � 07:02 � 359 � 06:38 � 470 � 06:44 � 655 � 07:41 � 707 16 06:51 � 996 � 07:29 � 784 � 08:00 � 901 � 07:36 � 1101 � 08:02 � 1005 07:13 � 1007 � 07:29 � 1086 � 07:58 � 1134 � 07:44 � 1333 � 07:11 � 1436 AII 07:04 I 8751 � 07:28 � 8893 � 07:34 I 10019 � 0728 I 11734� 07:31 I 12151 Deliverv Svstem Challenqes For a number of years it has been widely recognized that Renton Fire & Emergency Services delivery system has had a need for an additional station in the north end of the City. A significant portion of this area has response times that well exceed the City's adopted response time standard of 7 minutes and 30 seconds. Additionally, this area is served by the ' nl hel de artment s two busiest stations. Addin a station in this location would not o P 9 Y P significantly reduce response times in the north end of the department's service area, it would also help reduce the emergency service call load on the finro stations that presently deliver services to this area, and help reduce the number of times that stations throughout the emergency service delivery system have to respond to emergency incidents that are outside their own fire management zones. Proactive Proarams Needed Over the past seven years, the overwhelming majority of the City's fire loss has resulted from fires in apartment complexes. The fires have not only had a significant impact on the annual fire loss experienced within the City, they have also displaced numerous occupants. Unfortunately, there is no system in place to quantify the significant number of occupants that have been displaced by fires occurring in apartment complexes. However, the department does track the annual fire loss that has occurred as a result of fires in apartment complexes. The following graph shows the dollar loss per year for apartment buildings over the past seven years in comparison to the number of apartment complex fires that have occurred. Professionalism • Integrity • Leadership • Accountability • Respect Page 3 of 6 � . - -- Multi-Family Fires and Dollar Loss by Year ; $4,500,000 - - _ .._ _.. _ - - -- . _._. _ - - --- -- -- -.._ . $4,000,000 -- - - - - - - -- - - - - - - - - - - - -- - - 16 $3,500,000 -- - -- - - -- ' 4 . - - _ ---- - -- --- ----_; 1 $3,000,000 - --- - ___��, , . � ., . .,:: w:..-. ; 12 $2,500,000 � - - -- - - -- i � �� - - � 10 $2,000,000 � _ _� -- - - - ; -- - -- - ... _.._.. - - -- - _ _ - _ , -- ------ --� � g $1,500,000 - _- _ - --- - � _ _..__._"_-_ __..__-____ _ ____."'_' ___ �_.J $1,000,000 ;_._ _ - ---_--- F 6 $500,000 ;- - r- - - - _---- -- --- - - - ; 4 , , : $0 ;-------- -� 2 i - -- ------- ___ --._..._--- ' ($500,000) ;-- -- ---- - ---,- ___---- _._____ _____.;..._-- -- - ------ -;- 0 ' , .._.____ � 2010 2009 ' 2010 2012 i 2013 ; 2014 I ; 2011 ; ---_-_-- -{- ---- ---> - - - --�------ -+- ---- --:- - ------+ ...�.---�--------a � ��-$ Loss; $384,700 ! $243,600 � $400,500 i$1,263,25; $401,500 i $115,400 ;$4,198,00� ------_ _ - -----r -?- ----______;_---___---r- -------�--------� '- -- -- -- -_ 12 15 I� 10 � 10 ; 12 ; 9 17 �-Fires ' � � ----- -- -�-- - - ----._�_---- - - ---- ---- ----�- ------- Approximately 7 percent of the department's annual EMS call volume stems from residential j care facilities. There are presently 10 adult care facilities within Renton Fire & Emergency Services jurisdictional boundaries, and there are several more scheduled to be added in the next couple of years. Both the emergency and non-emergency needs of these facilities have a significant impact on Renton Fire & Emergency Service's emergency service delivery system. The graph below illustrates the responses to adult care facilities by station over the past 6 I years. ; Adult Care Facility Responses � 1200 - -- -- -- _ _ __...- -- -- ----- - -- -. ...._._ _ - - - � i � ' � 878 993 1020 1017 ' 1000 -?-- _._ 972 _ _ � T ^ I , 852 � , � 800 ;- ----- --____ _______ �___ _.___.. -- �Sum ofTotal 13's area ; � i �Sum of Total 12's area ' ' 600 -�-- - ------ ---- —-- --- ---- Sum of Total 11's area � _ = �Sum of Total ; 400 + -- - --- --- ---- -- -- --- - ! - �Linear(Sum of Total) � 200 : - - ; ; i i , � 0 - -r - 2009 2010 2011 2012 2013 2014 �------ -_ _- - -- - __-- -- ---- -- - ----__----- -- --- - -- - -_-_ - - -- - ------------- --_ � Professionalism • Integrity • Leadership • Accountability • Respect Page 4 of 6 . , : Cost Reduction Efforts Over the past eight years, the downturn in the economy has forced Renton Fire & Emergency Senrices to implement a number of cost reduction efforts due to lack of funding. Each one of the efforts implemented has had a direct consequence on the services that are available to the community. Cost reduction efforts resulting from the downturn in the economy included: • Reducing funded FTEs (1 Deputy Chief, 1 Lead Inspector& 1 Fire Inspector) • Staffing reduction on Engine 16 from 4 to 3 • Consolidating communications function (Public Information & Education)with City Communications Division. This resulted in sending two communications FTEs to this division. • Reprioritized life safety fire inspections based on risk • Eliminating a dedicated public education position Operational Efficiency Efforts Realizing that additional funding would not be available to make some of the operational changes the department would ideally like to make, Renton Fire & Emergency Services has also implemented a number of operational changes designed to help meet the needs of the community with the resources that are presently available. Although the operational efficiency efforts have worked, the department is presently working to compensate for gaps in the emergency services deployment system. Operational efficiency efforts have included: • Adjusting first due response areas to balance emergency incident call volumes � Redeploying resources to help manage the emergency incident responses (Moved ladder from Station 14 to 11, removed Aid 14 from service and placed Engine 14 in service) � Joined the South King County Fire Training Consortium to consolidate training with seven other fire departments. Our Concerns As an organization, we pride ourselves on working hard to meet both the emergency and non- emergency needs of the community. We recognize that the department plays a key role in ensuring that Renton and King County Fire District#25 have healthy and safe communities. We are concerned that we are going to have an increasingly difficult time providing the services needed. Some of our key concerns include the following: • Current and future budgets do not support: o Consistent daily apparatus staffing o Sustainable service delivery based on today's deployment model Professionalism • Integrity • Leadership • Accountability • Respect Page 5 of 6 .. , . • Future revenue forecasts limit the ability for the department to build programs proactively address: o Service area growth ' o Low acuity calls o Public information, outreach and education programs • Uncertainty as to the funding that will be available to provide services in the future o The City is anticipating a $5.8 million dollar budget deficit in 2018, and we are uncertain as to what impact that might have on the funds available for our organization. o King County Fire District#25 is already at the maximum dollar amount per thousand it is permitted to collect. Future annexations or another recession will prevent the District from having the budget it presently has to work with. � Grant funding that has been relied upon to maintain staffing levels are a short term solution and are not a reliable funding source. • Increased commercial development is taxing the ability to provide timely building plan review, acceptance inspections and annual fire inspections. 'I � Businesses not being inspected on a more frequent basis could lead to increased fire I loss and life safety concerns. '� • Lack of resources impact staff workload. I, Professionalism • Integrity • Leadership • Accountability • Respect Page 6 of 6