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Home My WebLink AboutCouncil 02/08/2010AGENDA RENTON CITY COUNCIL REGULAR MEETING February 8, 2010 Monday, 7 p.m. 1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2.ROLL CALL 3.SPECIAL PRESENTATION Senator Randy Gordon ‐ 41st District SPECIAL PRESENTATION 4.ADMINISTRATIVE REPORT 5.AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one‐half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. NOTICE to all participants: pursuant to state law, RCW 42.17.130, campaigning for any ballot measure or candidate from the lectern during any portion of the council meeting, and particularly, during the audience comment portion of the meeting, is PROHIBITED AUDIENCE COMMENT 6.CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. CONSENT AGENDA a. Approval of Council meeting minutes of 2/1/2010. Council concur. b. Community Services Department recommends approval of Lease Amendment #3 to LAG‐00‐ 003, with Iron Mountain Information Management, Inc., for the fourth floor of City Hall, extending the lease term for 41 months, reducing the leased space, and lowering the rent to current market rates. Revenue generated: $815,775.96. Refer to Finance Committee. c. Finance and Information Services Department recommends adopting a resolution to set the threshold and state sales tax rebate for 2010, related to annexations. Refer to Finance Committee. d. Finance and Information Services Department requests authorization to fill the Fiscal Services Director position at Step E of the salary schedule. Council concur. e. Transportation Systems Division recommends approval of a contract in the amount of $56,414 with WHPacific, Inc., for engineering services for the South Lake Washington Roadway Improvement project. Council concur. f. Utility Systems Division recommends approval to accept $30,000 from the Washington State Department of Ecology's 2010‐2011 Coordinated Prevention Grant Program for in‐house recycling and composting efforts. Council concur. Page 1 of 89 g. Utility Systems Division recommends approval of a contract in the amount of $277,800 with Roth Hill Engineering for design and construction services for the Stonegate II ‐ Lift Station and Conveyance Design project. Council concur. 7.UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. UNFINISHED BUSINESS a. Finance Committee: Vouchers 8.RESOLUTIONS AND ORDINANCES 9.NEW BUSINESS (Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.) NEW BUSINESS 10.AUDIENCE COMMENT 11.ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) 7TH FLOOR CONFERENCING CENTER February 8, 2010 Monday, 6:00 p.m. County Proposed Sales Tax for Criminal Justice; Museum Master Plan Update; Senator Randy Gordon ‐ 41st District • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST: Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM ADJOURNMENT Page 2 of 89 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Third Lease Amendment with Iron Mountain Information Management, Inc. Meeting: Regular Council - 08 Feb 2010 Exhibits: Issue Paper Lease Amendment Submitting Data: Dept/Div/Board: Community Services Staff Contact: Peter Renner Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ 204,280.00 Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $815,775.96 Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Iron Mountain has been leasing space on the fourth floor of Renton City Hall since 2000. The Second Amendment to the original Lease (LAG-00-003) extended the term to the end of 2009, added optional extensions, and changed the lease from a full service type to triple net. The Third Lease Amendment seeks to extend the lease for 41 months, provide two three-year extension options at negotiated market rates, reduce the space leased, lower the rent to match current area market rates, allow for some tenant improvements or credit same, and revert to a full service type format. STAFF RECOMMENDATION: Approve a 3rd Lease Amendment with Iron Mountain Information Management, Inc.for 4th floor of City Hall and authorize the Mayor and City Clerk to sign. 6b. ‐ Community Services Department recommends approval of Lease Amendment #3 to LAG‐00‐003, with Iron Mountain Information Page 3 of 89 h:\facilities\facilities director\peter renner\my documents\leasehold\iron mountain\issuepaperim3rdamend.docm COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE:January 15, 2010 TO:Don Persson, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Terry Higashiyama, Community Services Administrator STAFF CONTACT:Peter Renner, Facilities Director, Ext 6605 SUBJECT:Lease Amendment with Iron Mountain Information Management, Inc. Issue: Should the Council authorize the Mayor and City Clerk to sign a Lease Amendment with Iron Mountain Information Management, Inc (IM) for space on the fourth floor of Renton City Hall? Recommendation: Council authorize the Mayor and City Clerk to sign the Lease Amendment. Background: ·IM has been leasing the fourth floor of the Renton City Hall since 2000. ·The second Lease Amendment extended the lease term through 2009 and allowed for two five-year lease extensions. It also altered the original full service lease to a triple-net type. ·As predicted by our broker, GVA Kidder Matthews, IM found that their internal real estate accounting standards for identifying and isolating reimbursable expenses were not easy for the City to provide because of some of the unique circumstance of sharing City space that includes a Police Department and jail. ·IM has used the space for a variety of work groups, in a mix with their other Puget Sound locations. ·IM’s broker obtained several offers from area landlords. Incentives to move were very aggressive. Because IM leases over 10,000 square feet, and because they have a strong financials, they are considered a prime tenant. ·Based on these offers and a desire by IM to reduce the amount of space they lease at Renton City Hall from roughly 17,881 square feet to 14,208 square feet, a Third Amendment was developed that reflects market-based rents and concessions. · The business point of the proposed lease amendment are as follows: o Forty-one month term with two (2) three-year market-rate-negotiated renewal options. o Rather than provide free rent for five months (a common incentive currently) and to insure some cash flow to the City in the first year, rents were reduced to reflect total aggregate rent. But it is the equivalent of $18.50 per foot for 7 months. o Rent for the second year increases to $19 psf - $22,496 per month o In the third year plus 5 months, the rent increases to $19.50 - $23,088 per month. o Tenant improvement costs are estimated at $101,000 to include some interior reconfiguration, new carpeting and paint. (Generous TI allowances are also very common in this market.) o The City’s expenses to provide a demising wall and separation of mechanicals are estimated at $50,000. o Brokerage fees are $42,624 to Jones Lang LaSalle ($1 per foot x three years). Other local landlords 6b. ‐ Community Services Department recommends approval of Lease Amendment #3 to LAG‐00‐003, with Iron Mountain Information Page 4 of 89 h:\facilities\facilities director\peter renner\my documents\leasehold\iron mountain\issuepaperim3rdamend.docm are offering $1.50 per foot per year as an incentive for brokers to move their clients. o Per contract, GVA Kidder Matthews is entitled to $21,312, but they have halved their fee to $10,656.00 in this instance. Conclusion: Iron Mountain has been a very good tenant, and this market-based lease amendment provides the City with continuing cash flow. c:Jay Covington, Chief Administrative Officer Iwen Wang, Finance & IS Administrator Larry Warren, City Attorney 6b. ‐ Community Services Department recommends approval of Lease Amendment #3 to LAG‐00‐003, with Iron Mountain Information Page 5 of 89 THIRD AMENDMENT TO THE ORIGINAL LEASE BETWEEN THE CITY OF RENTON AND IRON MOUNTAIN INFORMATION MANAGEMENT, INC. 1055 South Grady Way, Renton, Washington This Third Amendment to Lease (the "Third Amendment") is entered into as of this day of January 2010 by and between The City of Renton, Washington, a Washington municipal corporation ("Landlord") and Iron Mountain Information Management, Inc. a Delaware corporation ("Tenant"), with reference to the following recitals. A. On or about March 17, 2000, Landlord and Tenant entered into an Office Lease (the "Original Lease") for that certain premises commonly known as Suite 400 located on the fourth floor of Renton City Hall in Renton, Washington. Pursuant to the Original Lease, Tenant now leases Suite 400 comprising approximately Seventeen Thousand, Eight Hundred Sixty-One (17,861) rentable square feet in the Building (the "Premises"). The parties amended the Original Lease via the First Amendment to the Original Lease dated April 20, 2000, and the Second Amendment to the Original Lease dated March 3, 2005. The Original Lease, as so amended, is hereinafter referred to as the "Lease". B. Tenant and Landlord now desire to amend the Lease as follows: (i) to extend the term of the Lease for an additional three (3) years and five (5) months;(ii) to reduce the total area of the Premises; (iii) to amend Section 1 (g) of the Lease to correctly reflect the new Lease Expiration Date and further amend Section 1 (i) of the Lease modifying the Minimum Monthly Rent; (iv) to provide for new tenant improvements within the Premises to be completed by Landlord's contractor which are set forth in Exhibit A attached hereto and incorporated by reference to this Third Amendment; (v) to provide for two (2) three (3) year options to extend the Lease ; (vi) to modify the existing NNN lease to remove operating expense and rent excise tax charges; and (vii) to further provide Tenant with a potential reduction in Minimum Monthly Rent should Tenant elect not to carry out some or all of the tenant improvements. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Extension of Term. The term of the Lease shall be extended for the period commencing January 1, 2010 and expiring on May 31, 2013 (the "Extension Term"). The term "Expiration Date", as set forth in Section 1(g) of the Original Lease, is hereby amended to read "May 31, 2013". 6b. ‐ Community Services Department recommends approval of Lease Amendment #3 to LAG‐00‐003, with Iron Mountain Information Page 6 of 89 2. Reduction in Premises. Effective January 1, 2010, Tenant shall surrender a total of Three Thousand Five Hundred Fifty (3,653) rentable square feet located in the Northeast corner of the existing Premises as identified on the attached Exhibit A. Exhibit B attached to the Original Lease is hereby replaced with Exhibit A to this Third Amendment. Effective January 1, 2010, the Premises Area as defined in Section 1 (d) of the Original Lease shall be 14, 208 rentable square feet. 3. Minimum Monthly Rent. Notwithstanding anything to the contrary contained in this Third Amendment, Section 1 (i) of the Original Lease is amended to provide for the payment of the following Minimum Monthly Rent during the Extension Term: Period Monthly Amount January 1, 2010- Dec 31, 2010: $12,777.33 per month January 1, 2011 - Dec 31, 2011: $22,496.00 per month January 1, 2012 - Dec 31, 2012: $23,088.00 per month January 1, 2013 - May 31, 2013: $23,088.00 per month Rent is payable in accordance with Article 5 of the Lease 4,_ Confidentiality. Tenant agrees not to disclose the terms and conditions of this Third Amendment to any person or entity other than its attorney, including, but not limited to the other tenants of the Building. Nothing contained in this section shall prevent Tenant from producing this Third Amendment in a legal proceeding if such production is legally required of tenant. Tenant acknowledges and agrees that it shall be responsible to Landlord for any and all damages Landlord may incur due to Tenant's breach of this section. 5,. Conflict. If there is a conflict between the terms and conditions of this Third Amendment and the terms and conditions of the Lease, the terms and conditions of this Third Amendment shall control. Except as modified by this Third Amendment, all terms and conditions of the Lease shall remain in full force and effect. Capitalized terms included in this Third Amendment shall have the same meaning as capitalized terms in the Lease unless otherwise defined herein. IL Authority. The persons executing this Third Amendment on behalf of the parties represent and warrant that they have the authority to execute this Third Amendment on behalf of said parties and that said parties have the authority to enter into this Third Amendment. 6b. ‐ Community Services Department recommends approval of Lease Amendment #3 to LAG‐00‐003, with Iron Mountain Information Page 7 of 89 7_ Expenses & Pro-rata share. Effective January 1, 2010, Tenant shall no longer be required to pay any part of Rent Excise Taxes, or Operating Costs. However, Tenant still remains liable for personal property taxes or any taxes imposed during the term on rental income. Tenant's pro-rata share of the Building, effective January 1, 2010, shall be Twelve point Twenty-Three Percent (12.23%). Landlord and Tenant further agree, that prior concerns relating to Operating Cost billings are resolved, subject to Tenant's payment of Operating Cost billings to Tenant as provided in the Lease through December 31, 2009. 8. Brokers. Landlord and Tenant acknowledge that GVA Kidder Mathews represents Landlord in this transaction and Hughes McLaughlin of Jones Lang LaSalle represents Tenant in connection with this Third Amendment. Both parties are aware of and acknowledge the real estate laws in Washington. Upon full execution of this Third Amendment by both Landlord and Tenant, Landlord shall pay to Jones Lang LaSalle, for the benefit of Hughes McLaughlin, a market brokerage fee. Tenant and Landlord each represent and warrant to the other that neither has had any dealings or entered into any agreements with any other person, entity, broker or finder in connection with the negotiation of this Third Amendment, and no other broker, person, or entity is entitled to any commission or finder's fee in connection with the negotiation of this Third Amendment, and Tenant and Landlord each agree to indemnify, defend and hold the other harmless from and against any claims, damages, costs, expenses, attorneys' fees or liability for compensation or charges which may be claimed by any such broker, finder or other similar party of reason of any dealings, actions or agreements of the indemnifying party. __ Tenant improvements. Tenant shall accept the Premises in an "as is, where is" condition for the Extension Term, excepting that Landlord will construct a demising wall to reduce the Premises to 14,208 square feet as described on Exhibit "A", including security above the drywall, entry and exit doors per code, as referenced on Exhibit "A", repair of ceiling grid required by reason of the demising wall, separation of electrical and HVAC connections as required, and relocation of lighting as necessary for normal office use in the Premises. Furthermore, Landlord has agreed to provide Tenant with a Tenant Improvement Allowance, totaling up to Seven Dollars ($7.00) per square foot ($7.00 x 14, 208 = $99,456.00 inclusive of Landlord's supervision fee, which shall be limited to $1,750.00) to complete interior improvements to the Premises. Improvements may include new carpeting, repainting, movement of interior walls and any other Improvements (with Landlord's approval, which will be subject to a commercially reasonable standard). Tenant shall not be required to restore the Premises at the expiration of the Lease term unless Landlord specifically identifies any restoration 6b. ‐ Community Services Department recommends approval of Lease Amendment #3 to LAG‐00‐003, with Iron Mountain Information Page 8 of 89 requirements within thirty (30) days after issuing it's approval of Tenant's plans and specifications for requested improvements. Tenant must provide Landlord with a specific floorplan and finishes for Landlord approval prior to commencement of work. Tenant may select a licensed, bonded contractor, subject to approval by the City of Renton, and who is licensed in the City of Renton to perform the construction work, or in the alternative, use general contractors selected by the Landlord's agent. Landlord reserves the right to request additional information as needed to evaluate and review Tenant's request. Once the requisite document have been received, Landlord may take up to thirty (30) days after receipt of the required documentation to provide written notice of approval, and a requirement of restoration at the end of the Term. In the event Landlord does not provide a written response within the above stated timing, Tenant's proposed Improvements shall be deemed approved. In the event Tenant does not elect to utilize the Tenant Improvement Allowance, Tenant shall be entitled to a reduction in the Minimum Monthly Rent; herein referred to as (the "Rent Credit"), in Tenant's sole option, provide written notice to Landlord (the "Rent Credit Notice"), within the first twenty-four (24) months of the Extension Term (prior to December 31, 2011). For example, If Tenant does not use any of the Landlord Tenant Improvement Allowance, then Tenant shall be entitled to a Rent Credit equal to $3.00 per square foot (14,208 square feet x $3.00 = $42,624.00) which shall be amortized over the remaining Lease Term beginning the month immediately following the receipt of the Rent Credit Notice. In the event that Tenant elects to only use a portion of the Tenant Improvement Allowance or in the event that Tenant has not provided the Rent Credit Notice to Landlord prior to December 31, 2011, Tenant shall be entitled to a Rent Credit in accordance with the following formula: Tenant shall receive a rent credit equal to $.428 multiplied by the remaining balance per square foot of unutilized Tenant Improvement Allowance. Such Rent Credit shall be credited in equal monthly amounts over the remaining balance of initial lease term. 10. Potions to Extend. So long as Tenant is not then in default under this Third Amendment or any terms of the Original Lease, Tenant shall have the option to extend the term of this Third Amendment for two (2) additional three (3) year periods, with the first extended term commencing June 1, 2013, and expiring May 31, 2016 (the "First Extended Term") and the second extended term commencing June 1, 2016 and expiring May 31, 2019 (the "Second Extended Term"). To exercise anextension option, Tenant must deliver to Landlord and Landlord must actually receive a written notice (the "Option Notice") exercising its option to extend not less than seven (7) months, but not more than twelve (12) months before the then-current expiration 6b. ‐ Community Services Department recommends approval of Lease Amendment #3 to LAG‐00‐003, with Iron Mountain Information Page 9 of 89 date(that is, for the First Extension Term, not later than November 30, 2012 but not earlier than June 1, 2012, and for the Second Extension Term, not later than November 30, 2015 and not earlier than June 1, 2015). The options to extend granted to Tenant pursuant to this Section are personal to Tenant and may not be exercised by or for the benefit of any assignee or sublessee of Tenant. All of the terms and conditions of the Lease, as amended hereby, shall apply during the Extended Terms except (i) the Minimum Monthly Rent shall be an amount mutually agreed to by Landlord and Tenant or determined by arbitration as set forth below; (ii) the First Extended Term shall include one (1) additional three (3) year option to extend the Lease after the expiration of the First Extended Term, unless otherwise agreed at that time by and between Landlord and Tenant; and (iii) there shall be no Landlord-provided Tenant Improvements or other Landlord concessions during the Extended Term, unless Landlord elects to offer Landlord-provided Tenant Improvements or other Landlord concessions during the Extended Term. When the rental rate for an Extended Term is determined, whether by agreement of the parties or pursuant to arbitration as provided below, Landlord and Tenant shall enter into a lease extension agreement setting forth the new Minimum Monthly Rent for the Premises and such other terms as may be applicable. Although the rent structure of a Fully Serviced Lease with no Operating Expense Pass Throughs shall not be modified, Landlord shall reserve the right to raise the Base Rent based on comparisons of other similar projects with Operating Expense recoveries to reflect Fair Market Terms. If at the time Tenant delivers an Option Notice to Landlord, or at any time between such date and the commencement date of the Extended Term, Tenant defaults under this Lease and fails to cure its default within the applicable cure period, if any, as set forth in Article 26 of the Lease, Landlord may declare the Option Notice null and void by written notice to Tenant. The Minimum Monthly Rent for the Extended Term shall be one-twelfth (l/12th) of the then "fair market rent" (defined below) multiplied by the number of rentable square feet in the Premises. The term "fair market rent" means the rate per rentable square foot per year (including increases therein over the Extended Term then customary in the market) that a new, willing, non-equity tenant would pay in an arms-length transaction for the Premises (taking into account any Landlord-provided Tenant Improvements or other Landlord concessions Landlord elects to offer), or for comparable space in the Building, if any, or for comparable space in comparable buildings in Renton, Washington, for leases having a similar term to the Extended Term. Landlord and Tenant agree the fair market rent for each Extended Term shall be determined as follows: 6b. ‐ Community Services Department recommends approval of Lease Amendment #3 to LAG‐00‐003, with Iron Mountain Information Page 10 of 89 a. Promptly after Landlord receives the Option Notice, the parties (or their designated representatives) shall meet and attempt to agree on the fair market rent for the Extended Term. If the parties have not agreed on the fair market rent for the Extended Term within one hundred twenty (120) days after Landlord receives the Option Notice, then unless otherwise agreed to in writing by the parties, the matter shall be submitted to arbitration in accordance with the terms of the following paragraphs. The last day of such one hundred twenty (120) day period (as the same may be extended by the written agreement of the parties) is referred to herein as the "Arbitration Commencement Date". b. Within fifteen (15) days after the Arbitration Commencement Date, each party shall provide the other party with written notice (a "Rent Notice") of its determination of fair market rent. The matter shall then be submitted for decision to an arbitrator. The arbitrator shall be a licensed real estate broker who has been active over the five (5) year period ending on the Arbitration Commencement Date in the leasing of office properties in the Greater Seattle area, in King County, Washington. If Landlord and Tenant are unable to agree on the arbitrator within thirty (30) days after the Arbitration Commencement Date, each shall select a broker who shall be qualified under the same criteria set forth above, and so notify the other party in writing within ten (10) days after the end of such thirty (30) day period. The two brokers so chosen by the parties shall then appoint the arbitrator within ten (10) days after the date of the appointment of the last appointed broker. If the two brokers so chosen by the parties are unable to agree on the arbitrator within such ten (10) day period, the arbitrator will be appointed by the director (or the equivalent) of the Seattle office of the American Arbitration Association upon the application of either party. If either party fails to timely select its broker and so notify the other party in writing within the foregoing ten (10) day period, and the other party timely selects its broker, then the broker selected by the other party shall be the sole arbitrator for determining fair market rent. c. Within thirty (30) days after the selection of the arbitrator(s) pursuant to (b) above, the arbitrator(s) shall determine fair market rent by selecting either the fair market rent stated in Landlord's Rent Notice or the fair market rent stated in Tenant's Rent Notice. The determination of the arbitrator(s) shall be limited to the sole issue of whether the fair market rent specified in Landlord's Rent Notice or Tenant's Rent Notice is closest to the actual fair market rent as determined by the arbitrator(s). The arbitrator(s) shall have no 6b. ‐ Community Services Department recommends approval of Lease Amendment #3 to LAG‐00‐003, with Iron Mountain Information Page 11 of 89 power to average such amounts or to designate a fair market rent other than that specified in either Landlord's Rent Notice or Tenant's Rent Notice. d. Both parties may submit any information to the arbitrator(s) for his or her consideration, with copies to the other party. The arbitrator(s) shall have the right to consult experts and competent authorities for factual information or evidence pertaining to the determination of fair market rent. The arbitrator(s) shall render his or her decision by written notice to each party. The determination of the arbitrator(s) will be final and binding upon Landlord and Tenant. The cost of the arbitration (including the charges of the broker selected by the other party) will be paid by Landlord if the fair market rent determined by arbitration is the fair market rent specified in Tenant's Rent Notice and by Tenant if the fair market rent determined by Arbitration is the fair market rent specified in Landlord's Rent Notice. IN WITNESS WHEREOF, the parties hereby execute this Third Amendment as of the date first written above. LANDLORD The City of Renton, Washington, a Washington municipal Corporation By, Its: TENANT Iron Mountain Information Management, Inc., a Delaware corporation By: A4u*^, /JCJ^z: fjJ. -y 5 f dfafefZ* Garry B. Watzke, Senior Vice President Its: | goal and Business Development 6b. ‐ Community Services Department recommends approval of Lease Amendment #3 to LAG‐00‐003, with Iron Mountain Information Page 12 of 89 )ss. COUNTY OF On ,20. , before me, — - --fa Notary Public in and for the State of Washington, personally appeared .personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. Witness my hand and official seal. Notary Public in and for said State STATE OF.Jl^tjf-tM'iiBrt^' COUNTY OF SftfftMt. )ss. certify that I know or have satisfactory evidence that Q^n-n {p£tb4*L_ :he person who appeared before me on Clat-vm*-*/ fc 20V^ , and said is the person who appeared before me on v I a tuft's/ & 2Wf___, and said person acknowledged that he/she signed this 'Instrument on oath stated that he/she was authorized to execute the instrument, and acknowledged it as the (title) S«t»r ^>< > of (entity) ZPMA. JM^^UVM^ JL^^AJM^ Mj^u4,tJ\ £>a- 'hdtuM^I f^ttffk&kS^- ~ to be the free and voluntary act of siich party for the uses and purposes mentioned in the instrument. k Witness my hand and official seal this 8 -day of, -Jama^f 20/0 ~~y &&*pJ Mm?%^. (Print Name)_ Residing at _ Notary Public My Commission Expires: STATE OF. COUNTY OF ) ss. J IS I certify that I know or have satisfactory evidence that the person who appeared before me on , 20 , and said person acknowledged that he/she signed this instrument, on oath stated that he/she was authorized to execute the instrument, and acknowledged it as the (title) -- •. . of (entity) ... ,L,, „, ._ __,. a ,, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Witness my hand and official seal this. . day of _ 20 (Print Name), Residing at._ Notary Public My Commission Expires: 6b. ‐ Community Services Department recommends approval of Lease Amendment #3 to LAG‐00‐003, with Iron Mountain Information Page 13 of 89 jp^^m V/ Landlord to install entry/exit doors here Determine Basic Rentable Area by multiplying Iron Mountain Usable Area by the Floor R/U Ratio (ratio is 1.07 as calculated per BOMA standards) 12,355 x 1.07= 13,220 SF Basic Rentable Area (This allocates a portion of the floors common area in addition to the usable area of the Iron Mountain space) Add Building Common Area share of 8% 12,355 x.08 = 988 SF 13,220 + 988 = 14.208 SF TOTAL (This allocates a portion of the Building Common Areas to the Basic Rentable Area total) 6 b . ‐ C o m m u n i t y S e r v i c e s D e p a r t m e n t r e c o m m e n d s a p p r o v a l o f L e a s e A m e n d m e n t # 3 t o L A G ‐ 0 0 ‐ 0 0 3 , w i t h I r o n M o u n t a i n I n f o r m a t i o n P a g e 1 4 o f 8 9 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: State Funding for Benson Hill Annexation Meeting: Regular Council - 08 Feb 2010 Exhibits: Resolution Submitting Data: Dept/Div/Board: Finance & Information Technology Staff Contact: Iwen Wang, Administrator Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ N/A Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Each year by March 1st, the City of Renton must report to the State of Washington the annexation- related costs to seek state sales tax credit funding to assist with annexation. Review of the costs and revenues for the Benson Hill annexation reveals a net cost to serve the area in 2010 in excess of $2,500,000. RCW 82.14.415 provides that cities may impose sales and use tax as a credit against the state sales and use tax to provide for assistance with these annexation-related costs. This resolution sets the state funding threshold for imposing the sales and use tax credit for 2010. STAFF RECOMMENDATION: Approve a resolution identifying the net cost threshold and setting sales tax rate for 2010. 6c. ‐ Finance and Information Services Department recommends adopting a resolution to set the threshold and state sales tax rebate for Page 15 of 89 6c. ‐ Finance and Information Services Department recommends adopting a resolution to set the threshold and state sales tax rebate for Page 16 of 89 6c. ‐ Finance and Information Services Department recommends adopting a resolution to set the threshold and state sales tax rebate for Page 17 of 89 6c. ‐ Finance and Information Services Department recommends adopting a resolution to set the threshold and state sales tax rebate for Page 18 of 89 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: New Hire Step E Authorization Meeting: Regular Council - 08 Feb 2010 Exhibits: Submitting Data: Dept/Div/Board: Finance & Information Technology Staff Contact: Iwen Wang, Administrator Recommended Action: Council concur. Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The FIT Department has completed recruitment for the position of Fiscal Services Director and would like to offer the position to the candidate selected at Step E based on her current compensation. City Policy 300-41 requires that Council approve any starting wage rate higher than Step C. By authorizing the proposed hiring of a Fiscal Services Director at a Step E, the City would able to benefit from the experience and expertise the candidate has to offer. STAFF RECOMMENDATION: Approve hire of new Fiscal Services Director at Step E of the salary grade. 6d. ‐ Finance and Information Services Department requests authorization to fill the Fiscal Services Director position at Step E of the Page 19 of 89