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HomeMy WebLinkAboutCouncil 08/10/2010AGENDA  RENTON CITY COUNCIL    REGULAR MEETING  August 9, 2010  Monday, 7 p.m.  1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2.ROLL CALL 3.ADMINISTRATIVE REPORT 4.AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting.  Each speaker is allowed five minutes.  The  comment period will be limited to one‐half hour.  The second audience comment period later on in  the agenda is unlimited in duration.)  When you are recognized by the Presiding Officer, please  walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST  NAME. 5.CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the  recommended actions will be accepted in a single motion.  Any item may be removed for further  discussion if requested by a Councilmember.  a. Approval of Council meeting minutes of 8/2/2010.  Council concur.  b. City  Attorney  Department  recommends  approval  of  a  lease  agreement  in  the  amount  of  $14,400 with the South Correctional Entity (SCORE) for use of office space at City Hall from  7/1/2010 through 9/30/2011.  Council concur.  (See 7.a. for resolution.)  c. City  Attorney  Department  recommends  approval  of  an  interlocal  agreement  in  the  amount  of $423.71 per month with the South Correctional Entity (SCORE) for use of a City vehicle.   Council concur.  (See 7.b. for resolution.)  d. Community  and  Economic  Development  Department  recommends  approval  of  a  six‐month  extension of the 10/15/2009 Talbot Ridge Estates Final Plat approval for 22 single‐family lots  on 4.3 acres located in the vicinity of SE 192nd St. and 102nd Ave. SE.  Council concur.  e. Community  Services  Department  recommends  approval  of  a  contract  in  the  amount  of  $197,730.72 with Milne Electric, Inc. to replace the ballfield lights at Philip Arnold Park.  Refer  to Finance Committee.  f. Utility Systems Division recommends approval of a contract in the amount of $141,713 with  Carollo Engineers for final design and construction services for the East Renton Lift Station  Elimination project; and recommends that an additional $100,000 be budgeted for this project  in 2011.  Refer to Utilities Committee.  6.UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week.  Those topics  marked with an asterisk (*) may include legislation.  Committee reports on any topics may be held  by the Chair if further review is necessary. a. Committee of the Whole:  West Hill Annexation Election*  Page 1 of 114 b. Community Services Committee:  Library Advisory Board Appointments; Arts & Culture Master  Plan*  c. Finance Committee:  Eastside Domestic Violence Program Fee Waiver Request; High School  Golf Teams Golf Course Fee Waiver Request  d. Planning & Development Committee:  Habitat for Humanity Housing Opportunity Fund Award  7.RESOLUTIONS AND ORDINANCES Resolutions: a. Office space lease agreement with the South Correctional Entity (SCORE) (See 5.b.)  b. Interlocal agreement with South Correctional Entity (SCORE) for use of motor vehicle (See  5.c.)  c. West Hill Annexation Election (See 6.a.)  d. Adopting the Arts & Culture Master Plan (See 6.b.)  Ordinances for second and final reading: a. Changing the title of the Finance and Information Services Department to the Finance and  Information Technology Department (1st reading 8/2/2010)  b. Amending the 2010 Budget (1st reading 8/2/2010)  c. Adopting  New  Minimum  Maintenance  Standards  for  the  International  Property  Maintenance Code (1st reading 8/2/2010)  d. Amending Unfit Building Regulations (1st reading 8/2/2010)  8.NEW BUSINESS (Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.) 9.AUDIENCE COMMENT 10.ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA   (Preceding Council Meeting)     7TH FLOOR CONFERENCING CENTER  August 9, 2010  Monday, 5:30 p.m.     Executive Sessions; Noise Ordinance; West Hill Annexation     • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •     CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:  Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM  Page 2 of 114 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Office Lease with South Correctional Entity ("SCORE") Meeting: Regular Council - 09 Aug 2010 Exhibits: Office Lease Resolution Submitting Data: Dept/Div/Board: City Attorney Staff Contact: Zanetta L. Fontes, Senior Assistant City Attorney Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $$14,400 Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: ISSUE: Whether to authorize the Mayor and City Clerk to enter into an office lease with the South Correctional Entity (“SCORE”). RECOMMENDATION: Staff recommends that the City Council authorize the Mayor and City Clerk to enter into an office lease with SCORE. BACKGROUND: The cities of Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac and Tukwila, have formed a governmental administrative agency pursuant to RCW 39.34.030(3), known as SCORE. SCORE is anticipating being fully operational in September, 2011. Until that time, SCORE is relying on agreements with member cities for resources it needs to prepare for its opening. SCORE personnel have been using space at city hall on a month to month basis, and that is the current site of SCORE’s temporary offices. There would be considerable time and expense for SCORE to relocate. Both SCORE and Renton would like to memorialize a longer agreement. Therefore, a lease between SCORE and Renton is the appropriate way to proceed. CONCLUSION: The City Council should authorize the Mayor and City Clerk to enter into an office lease with SCORE. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into an office lease with SCORE, and adopt the related resolution. 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 3 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 4 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 5 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 6 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 7 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 8 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 9 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 10 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 11 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 12 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 13 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 14 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 15 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 16 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 17 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 18 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 19 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 20 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 21 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 22 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 23 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 24 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 25 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 26 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 27 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 28 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 29 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 30 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 31 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 32 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 33 of 114 5b. ‐ City Attorney Department recommends approval of a lease  agreement in the amount of $14,400 with the South Correctional Entity Page 34 of 114 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Interlocal Agreement with South Correctional Entity ("SCORE") relating to the use of a motor vehicle Meeting: Regular Council - 09 Aug 2010 Exhibits: Interlocal Agreement Relating to Vehicle Resolution Submitting Data: Dept/Div/Board: City Attorney Staff Contact: Zanetta L. Fontes, Senior Assistant City Attorney Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $$5,084 Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: ISSUE: Whether to authorize the Mayor and City Clerk to enter into an interlocal agreement with the South Correctional Entity (“SCORE”) relating to the use of a motor vehicle. RECOMMENDATION: Staff recommends that the City Council authorize the Mayor and City Clerk to enter into an interlocal agreement with SCORE relating to the use of a motor vehicle. BACKGROUND: The cities of Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac and Tukwila, have formed a governmental administrative agency pursuant to RCW 39.34.030(3), known as SCORE. SCORE is anticipating being fully operational in September, 2011. Until that time, SCORE is relying on agreements with member cities for resources it needs to prepare for its opening. SCORE personnel have a need to commute between Renton, where SCORE’s temporary offices are located and the site of the SCORE facility under construction. Considering the locus of SCORE’s temporary offices and the fact that Renton has a fleet of motor vehicles from which one or more vehicles can be leased to SCORE, an interlocal agreement relating to the use of a motor vehicle between SCORE and Renton would be an appropriate mechanism to provide SCORE with a motor vehicle. CONCLUSION: The City Council should authorize the Mayor and City Clerk to enter into an interlocal agreement with SCORE relating to the use of a motor vehicle. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into the Interlocal Agreement with SCORE, and adopt the related resolution. 5c. ‐ City Attorney Department recommends approval of an interlocal  agreement in the amount of $423.71 per month with the South  Page 35 of 114 5c. ‐ City Attorney Department recommends approval of an interlocal  agreement in the amount of $423.71 per month with the South  Page 36 of 114 5c. ‐ City Attorney Department recommends approval of an interlocal  agreement in the amount of $423.71 per month with the South  Page 37 of 114 5c. ‐ City Attorney Department recommends approval of an interlocal  agreement in the amount of $423.71 per month with the South  Page 38 of 114 5c. ‐ City Attorney Department recommends approval of an interlocal  agreement in the amount of $423.71 per month with the South  Page 39 of 114 5c. ‐ City Attorney Department recommends approval of an interlocal  agreement in the amount of $423.71 per month with the South  Page 40 of 114 5c. ‐ City Attorney Department recommends approval of an interlocal  agreement in the amount of $423.71 per month with the South  Page 41 of 114 5c. ‐ City Attorney Department recommends approval of an interlocal  agreement in the amount of $423.71 per month with the South  Page 42 of 114 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Talbot Ridge Estates Final Plat - Request for Extension Meeting: Regular Council - 09 Aug 2010 Exhibits: Issue Paper Copy of original agenda bill - Oct 2009 Submitting Data: Dept/Div/Board: Community and Economic Development Staff Contact: Neil Watts, x-7218 Recommended Action: Council concur Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Talbot Ridge Estates Plat is a 22-lot subdivision located on the southwest corner of SE 192nd Street and 102nd Avenue SE. All improvements for the preliminary plat were completed prior to original Council approval of the final plat on October 5, 2009. Due to the uncertain housing market, the applicant did not proceed with the final recording of the plat, which requires payment of the various development related mitigation fees. Final plat recording is required to be completed within six months of the Council final plat approval, which has now been exceeded. The code allows for an extension of the Council approval for an additional six months. The applicant is ready to proceed with payment of mitigation fees, recording of the plat, and construction of the houses at this time. The subdivision requirements remain unchanged, and granting of the requested extension is supported by staff. STAFF RECOMMENDATION: Approve a six month extension of the Talbot Ridge Estates Final Plat. 5d. ‐ Community and Economic Development Department recommends  approval of a six‐month extension of the 10/15/2009 Talbot Ridge  Page 43 of 114 DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:July 21, 2010 TO:Don Persson, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Alex Pietsch, CED Administrator STAFF CONTACT:Neil Watts, Development Services Director (x-7218) SUBJECT:Talbot Ridge Estates Final Plat Request for Extension ISSUE: Should the City Council grant an additional six month extension to the Talbot Ridge Estates final plat to allow the applicant to proceed with recording of the completed subdivision? RECOMMENDATION: City staff recommends City Council approve a six month extension to the earlier approval for the final plat of the Talbot Ridge Estates Plat. BACKGROUND SUMMARY: On October 5, 2009, City Council approved the final plat for the Talbot Ridge Estates Plat. The Talbot Ridge Estates Plat is a 22-lot subdivision located on the southwest corner of SE 192nd Street and 102nd Avenue SE. All the improvements for the preliminary plat were completed prior to original Council approval of the final plat. Due to the uncertain housing market, the applicant did not proceed with the final recording of the plat, which requires payment of the various development related mitigation fees. Final plat recording is required to be completed within six months of the Council final plat approval, which has now been exceeded. The code allows for an extension of the Council approval for an additional six months. The applicant is ready to proceed with payment of mitigation fees, recording of the plat, and construction of the houses at this time. The subdivision requirements remain 5d. ‐ Community and Economic Development Department recommends  approval of a six‐month extension of the 10/15/2009 Talbot Ridge  Page 44 of 114 Talbot Ridge Estates Final Plat Extension Page 2 of 2 July 21, 2010 unchanged, and granting of the requested extension is supported by staff. cc:Jay Covington, CAO Larry Warren, City Attorney Larry Meckling, Building Official Jan Illian, Plan Reviewer 5d. ‐ Community and Economic Development Department recommends  approval of a six‐month extension of the 10/15/2009 Talbot Ridge  Page 45 of 114 5d. ‐ Community and Economic Development Department recommends  approval of a six‐month extension of the 10/15/2009 Talbot Ridge  Page 46 of 114 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Philip Arnold Park - Ballfield Lighting Replacement Meeting: Regular Council - 09 Aug 2010 Exhibits: Issue Paper Contract Scope of Work Bid Tab (eight bids) Submitting Data: Dept/Div/Board: Community Services Staff Contact: Todd Black (x-6571) Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ $197,730.72 Transfer Amendment: $N/A Amount Budgeted: $ $338,985 Revenue Generated: $N/A Total Project Budget: $ $338,985 City Share Total Project: $ N/A SUMMARY OF ACTION: Approval of the Philip Arnold Park - Ballfield Lighting Replacement project will replace the existing 30 year old poles and lights with metal poles and energy efficient lights. Philip Arnold Park is one of only six Renton parks with athletic field lights, and is the only grass field with lights available for soccer and youth football. The new lights will decrease energy costs by 40%, and cut the offsite light spill by over 50%. The project was advertised through eCityGov Alliance. The bid opening was July 15, 2010. Eight bids were submitted, and Milne Electric, Inc. was the low bidder. Staff has reviewed the bid for completeness, inclusion of all required forms, mathematical correctness of the bid, and reference checks. All of the paperwork is in order. The staff's estimate for this work was $250,000.00. The Parks Division adjusted budget for 2010 is $338,985.00 for Light System Upgrades. To date, $19,374.49 has been spent for a survey, design, and electrical connection by Puget Sound Energy. Funding for the Philip Arnold Park Ballfield Lighting Replacement will be under account number: 316.332023.020.594.76.63.000 - Major Maintenance; Light System Upgrades. STAFF RECOMMENDATION: Approve a contract with Milne Electric, Inc. to replace the ballfield lights at Philip Arnold Park in the amount of $197,730.72 and authorize the Mayor and City Clerk to sign the agreement. 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 47 of 114 h:\parks\capital project coordinator\projects a-z\philip arnold lighting\contracts\milne electric\pa_ballfieldlightsmemo.doc COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE:July 28, 2010 TO:Don Persson, Council President Members of the Renton City Council VIA:Denis Law, Mayor FROM:Terry Higashiyama, Community Services Administrator STAFF CONTACT:Leslie Betlach, Parks Planning and Natural Resources Director (x-6619) Todd Black, Capital Project Coordinator (x-6571) SUBJECT:Philip Arnold Park Ballfield Lighting Replacement – Agreement for Services ISSUE: Should the Mayor and City Clerk be authorized to execute the Agreement for Services with Milne Electric, Inc., to remove ten existing wood poles and lights, and install six new metal poles and lights? RECOMMENDATION: Authorize the Mayor and City Clerk to execute the contract with Milne Electric, Inc. in the amount of $197,730.72 to remove ten wood poles and lights and install six new poles, lights, and related electrical equipment. The staff’s estimate for this work was $250,000.00. BACKGROUND SUMMARY: The existing 30 year old wood poles and lights have outlived their useful life, are not energy efficient, and spill excess light into the atmosphere and neighborhood. The new lights will decrease energy costs by 40%, and cut the offsite light spill by over 50%. Philip Arnold Park is one of only six Renton parks with athletic field lights, and is the only grass field with lights available for soccer and youth football. The bid opening was July 15, 2010. Eight bids were submitted, and Milne Electric, Inc. was the low bidder. Staff has reviewed the bid for completeness, inclusion of all required forms, mathematical correctness of the bid, and reference checks. All of the paperwork is in order. Staff proposes to accept the bid of $197,730.72. The Parks Division’s adjusted budget for 2010 is $338,985.00 for Light System Upgrades. To date, $19,374.49 has been spent for the survey, electrical design, and an updated electrical connection by Puget Sound Energy. 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 48 of 114 Don Persson, Council President Page 2 of 2 July 28, 2010 h:\parks\capital project coordinator\projects a-z\philip arnold lighting\contracts\milne electric\pa_ballfieldlightsmemo.doc Funding for the Philip Arnold Park Ballfield Lighting Replacement project will be under account number: 316.332023.020.594.76.63.000 Capital Improvement Program – Major Maintenance; Light System Upgrades. CONCLUSION: Removing the old poles and lights and installing new metal poles and energy efficient lights will provide a better lighted field at night, with a decrease in energy costs for the City. Cc:Jay Covington, Chief Administrative Officer Iwen Wang, Finance Administrator 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 49 of 114 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 50 of 114 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 51 of 114 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 52 of 114 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 53 of 114 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 54 of 114 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 55 of 114 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 56 of 114 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 57 of 114 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 58 of 114 Attachment ‘A’ Philip Arnold Park – Ballfield Lighting Replacement - Construction Contract Scope of Work Milne Electric, Inc. will provide construction services to upgrade the existing field lighting at Philip Arnold Park. The scope of work includes removal of ten existing wood poles and lights, and installation of six Musco Sports Lighting metal poles and lights, all related underground conduit including a new power cabinet, and installation of a conduit for future use to the nearby tennis courts. Payment will be a stipulated sum of One Hundred Ninety Seven Thousand Seven Hundred Thirty and 72/100 Dollars ($197,730.72), which includes WSST. 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 59 of 114 CITY OF RENTON BID TABULATION SHEET PROJECT: Philip Arnold Park Ballfield Lighting Replacement Page 1 of 1 DATE: July 15, 2010 BIDDER Active Engineering 6605 200th St. SW Lynnwood, WA 98036 Brent A. Knoles Ashford Electric & Construction 909 Kirkland Ave. Kirkland, WA 98033 Not Signed Fredhoes General Electric, LLC 24407 26th PI S. Des Moines, WA 98198 Not Signed High Mountain Electric, Inc. 11905 124th Ave. NE Kirkland, WA 98034 Ron Van Allen Milne Electric 14582 172nd Dr. SE Monroe, WA 98272 David Milne Service Electric Company, Inc. P.O. Box 1489 Snohomish, WA 98291-1489 Mel A. Buttrum Swinerton Builders 3180 139th Ave. SE, St. 250 Bellevue, WA 98005-4092 David Worley Zink Commercial 2612 E 33rd St. Vancouver, WA 98661 Robert Zink FORMS Proposal X X X X X X X X Bid Bond X X X X X X X X Triple Form X X X X X X X X BID **lncludes Sales Tax $227,760.00 $243,090.00 $249,424.58 $278,177.18 $197,730.72 $205,555.59 $308,665.00 $219,925.06 ENGINEER'S ESTIMATE LEGEND: Forms: Triple Form: Non-Collusion Affidavit, Anti-Trust Claims, Minimum Wage $250,000.00 5e. ‐ Community Services Department recommends approval of a  contract in the amount of $197,730.72 with Milne Electric, Inc. to  Page 60 of 114 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: East Renton Lift Station Elimination Project Consultant Contract for Final Design and Construction Services with Carollo Engineers Meeting: Regular Council - 09 Aug 2010 Exhibits: Consultant Contract Submitting Data: Dept/Div/Board: Public Works Staff Contact: Dave Christensen, Utility Systems, x7212 Recommended Action: Refer to Utilities Committee Fiscal Impact: Expenditure Required: $ 141,713 Transfer Amendment: $ Amount Budgeted: $ 160,000 (2010/2011)Revenue Generated: $ Total Project Budget: $ 100,000 (2010), 100,000 (2011)City Share Total Project: $ SUMMARY OF ACTION: The Wastewater Utility has completed the pre-design effort for the East Renton Lift Station Elimination Project and is ready to proceed with final design and construction. Carollo Engineers performed the pre-design effort and Wastewater is recommending that they perform the final engineering and construction services. The Wastewater Utility would like to enter into a consultant contract with Carollo Engineers, in the amount of $141,713, for the final design and construction services for the East Renton Lift Station Elimination Project. The Wastewater Utility budgeted $100,000 in 2010 for the pre-design effort and a portion of the final design. The proposed 2011 budget of an additional $100,000 will be sufficient to cover the additional design costs that will occur into 2011 and provide sufficient staffing costs. Carollo Engineers was selected from our approved 2010 Utility Systems Annual Consultant Roster. STAFF RECOMMENDATION: Approve the consultant contract with Carollo Engineers, in the amount of $141,713, for the final design and construction services for the East Renton Lift Station Elimination Project; authorize the Mayor and City Clerk to execute the contract; and recommend $100,000 for this project be budgeted and proposed as part of the 2011 annual capital budget submittal. 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 61 of 114 ENGINEERING ' ANNUAL CONSULTANT AGREEMENT TBLTS AGREEMENT, made and entered into on this ._, day of 2010, by and between the CITY OF RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and Carollo Engineers whose address is 1218 Third Avenue, Suite 1600, Seattle, Washington 98101, at which work will be available for inspection, hereinafter called the "CONSULTANT." PROJECT NAME: East Renton Lift Station Elimination Final Design and Construction Services WHEREAS, the City has not sufficient qualified engineering employees to provide the engineering within a . . reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance of a qualified professional consulting firm to do the necessary engineering work for the project, and WHEREAS, the Consultant has represented and by entering into this Agreement now represents, that it is in full compliance with the statutes of the State of Washington for registration of professional engineers, has a current valid corporate certificate from the State of Washington or has a vahd assumed name filing with the Secretary of State and that all personnel to be assigned to the work required under this Agreement axe fully quahfied to perform the work to which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on staff or readily available to Consultant to staff this Agreement. WHEREAS, the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms and conditions set forth below. NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below, the parties hereto agree as follows: I SCOPE OF WORK The Consultant shall furnish, and hereby warrants that it has, the necessary equipment, materials, and professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein. The Consultant shall perform all work described in this Agreement in accordance with the latest edition and amendments to local and state regulations, guidelines and policies. The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor changes, amendments or revisions in the detail of the work as may be required by the City. This item does not constitute an "Extra Work" item as related in Section VHI of the Agreement. The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held responsible for the accuracy of the work even though the work has been accepted by the City. n DESIGN CRITERIA The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations, guidelines, and specifications, including, but not limited to the following: pw;UWA\Rmton\S235C10\FYqect Managsnent\ContrecSiEast Renton Lift Stolon Eliminsfion Consultant Agreement 2010.doc 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 62 of 114 1. Washington State Department of Transportation/American Public Works Association (WSDOT/APWA), "Standard Specifications for Road, Bridge, and Municipal Construction," as amended by Renton Standard Specification: • ; 2. WSDOT/APWA, ."Standard Plans for Road, Bridge and Municipal Construction" ..... 3.. Washington State Department of Transportation, "Highway Design Manual." 4. American Association of State Highway and Transportation Officials, "Standard. Specifications for Highway Bridges." '.' • '5.- -Washington State Department of Transportation, "Bridge -Design Manual, Volumes 1 and 2." 6. Washington State Department of Transportation, "Manual of Highways Hydraulics," except hydrologic analysis as described in item .14. . • 7. Washington State Department of Transportation, "Materials Laboratory Outline." 8. Transportation Research Board, "Highway Capacity Manual." 9. U.S. Department of Transportation,' Federal Highway Adxninistration, "Manual on Uniform Traffic Control Devices for Streets and Highways." ' . 10. Washington State Department of Transportation, "Construction Manual." 11. Washington State Department of Transportation, "Local Agency Guidelines." 12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all cases where they fit design conditions. Renton Design Standards, and Renton Specifications shall be used as they pertain.' ' 13. Metro Transit, design criteria. 14. KingCounty Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3,4, and 5. .'..'• 15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of Highways and Streets." '••'., m ITEMS TO BE FURNISHED TO TEE CONSULTANT BY THE CITY .The City will .furnish the Consultant copies of documents which are available to the City that will facilitate the preparation of the plans, studies, specifications, and estimates within the limits of-the assigned work All other records needed for the study must be obtained by the Consultant The Consultant will coordinate with other available sources to obtain data or records available to those agencies. The Consultant shall be responsible for this and any other data collection to the extent provided for in theScope of Work City will provide to Consultant all data in City's possession relating to Consultants services on the project. Consultant will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by the City. Should field studies be needed, the Fw:\\WA\Renton\8235C10\ft-6|Ki ManagemenftContraasiEasl Renton Lift aatlon BitnlnEJIaY Consultant Agreement 2010.doc 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 63 of 114 Consultant will perform such work to the extent provided for in the Scope of Work The City will not be obligated to perform any such field studies. : . OWNERSHIP OF PRODUCTS AND DOCTJMENTS TO BE FURNISHED BY THE CONSULTANT Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the Consultant to the City upon completion of the various phases of the work. All such material, including working documents, notes, maps, drawings, photo, photographic negatives, etc. used in the proj ect, shall become and remain the property of the City and may be used by it without restriction' Any use of such documents by the City' not directly related to-the project pursuant to which the documents were prepared by the Consultant shall be without any liability-whatsoever to the Consultant . • All written documents and products shall be printed on recycled paper when practicable. Use of the chasing-arrow symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be printed on both sides of the recycled paper, as feasible. . V TIME OF BEGINNING AND COMPLETION The work detailed in the Scope of Work will be performed according to Exhibit B, Time Schedule of Completion, attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are to be completed and all products shall be delivered by the Consultant unless there'are delays due to factors that are beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement until ' authorized in writing by the City. If, after receiving Notice to Proceed, the Consultant is .delayed'in the performance of its services by factors that are beyond its control, the Consultant shall notify the City of the delay and shall prepare a revised estimate of the time and cost needed to complete the Proj ect and submit the revision to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically described as otherwise herein. - • . Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion of the work may be considered a cause for renegotiation or termination of this Agreement fry the other party. VI PAYMENT . - . The Consultant shall be paid by the City for completed .work for services rendered under this Agreement as provided hereinafter as .specified in Exhibit C, Cost Estimate. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the-work. All billings for compensation for work performed under this Agreement will list actual time (days and/or hours) and dates during which the work was performed and the compensation shall be figured using the rates in Exhibit C. Payment for this work shall not exceed $14JJ713 without a written amendment to this contract, agreed to and signed by both parties. Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at the time extra work is authorized. (Section VTH "EXTRA WORK"). ' A short narrative progress report shall accompany each voucher for progress payment. The report shall include discussion of any problems and potential causes for delay. . p^\\WA\Rerton\8235CiaProjedMsn^ement\Contrscts\East Renton Lift aiionBimlnetlon Consultant Agreement 2010,doo 3 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 64 of 114 To provide a means of verifying the invoiced salary costs for consultant employees, the City may conduct '• employee interviews.- Acceptance of such final payment by the Consultant shail.constitute a release of all claims .of any nature, related to this Agreement, "which the Consultant may have against the. City unless such claims are specifically reserved in writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not, however, he a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with respect to such claims. - • • The Consultant and its subconsultants shall keep available for inspection, by the City, for a period of three years • after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing upon,- these records. If any litigation, claim or audit is started before the expiration of the three-year retention period, the records shall be retained until all Litigation, claims or audit findings involving the records have been resolved. The three-year retention period starts when the Consultant receives final payment. vn . .CHANGES IN WORK The Consultant shall' make all such revisions and changes in the completed work of this Agreement as are necessary to correct errors appearing therein, when required to do so by the City, without additional compensation. Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. This work shall be considered as Extra Work and will be paid for as provided in Section VILT. vm EXTRA WORK t ... The City may desire to have the Consultant perform work or render services in connection with the Proj ect in ' addition to or other than work provided for by the expressed intent .of the Scope of Work Such work will be considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to whether .work is Extra Work or work already covered under this Agreement shall be resolved before the work is . • undertaken. Performance of the work by the Consultant prior to resolution of .any such dispute shall waive any claim by the Consultant for compensation as Extra Work ' IX EMPLOYMENT The Consultant warrants that it has not employed or retained any company or person, other than a bona fide . employee working solely for the Consultant, to solicit or secure this contract and that he has not paid or agreed to pay any company or person, other than a'bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award' or making of this contract For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or in-its discretion to deduct from the Agreement price or consideration or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. . Any and all employees of the. Consultant, while engaged in the performance of any work or services required by the Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so pwr\\WA\Rerton\S235C10VProjeclManagement\Contrais\East Renton Lift Stdian Ellmlneaon ConaJltent Agreemait 201Q,doo 4 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 65 of 114 engaged and any and all claims made by a third party as a consequence of any negligent act 'or omission on the part of the Consultant's-employees, while so engaged oh any of the work or services provided to be rendered herein, shall be the sole obligation and. responsibility of the Consultant. • ..--•-, The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been at any time during the period of this contract,.in the employ of the City except regularly retired employees, without written -consent of the City.' If during the time period of this Agreement, the Consultant finds it necessary to increase its professional, technical, or clerical staff as a result of this work the Consultant will actively solicit minorities through their advertisement . and interview; process. ' •'••..- X NONDISOEOMTNATION The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services because of race, creed, color, national origin, marital status, sexual orientation, sex, age or handicap except for a bona fide occupational qualification with regard to, but not limited to the following: employment upgrading; demotion or transfer; recruitment or any recruitment advertising; layoff or termination's; rates of pay or other forms of compensation; selection for framing; rendition of services. The Consultant understands and agrees that if it - violates this Non-Discrimination provision, this Agreement-may be terminated by the City and further that the Consultant shall be barred from performing any. services for the City now or in the future, unless a showing is made satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely. XI TERMINATION OF AGREEMENT A. • The City reserves the right to terminate this Agreement at any time-upon not less than ten (10) days .written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with subparagraphs C and D below. B'. In the event of the death of a.-member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the' City so chooses,- . In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the Consultant, with the City's concurrence, desire'to terminate this Agreement, payment shall be made as set forth in Subsection C of this section. C. In the event this Agreement is terminated by the City other than for fault on the partuf the Consultant, a final payment shall be made to the Consultant for actual cost for-the work complete at the time of termination of the Agreement,- plus the following described portion of the net fee. The portion of the net fee for which the Consultant shall be paid shall be the same ratibto the total net fee as the work complete is to the total work required by the Agreement. In addition, the Consultant shall be paid on the same basis as above for any authorized extra work completed. No payment shall be made for any work completed after ten (10) days following receipt by the Consultant of the Notice toTeiminate. If the accumulated.paymentmade to the Consultant prior to Notice of Termination exceeds the total amount . that would be due as set forth herein above, then no final payment shall be due and the Consultant shall immediately reimburse the City for any excess paid. pw-:UWA\Renton\B235Ciaprq)ect Marngernent\Contra=ts\East Renton Lift Station Elimination Consultant Agreement 2010.doo 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 66 of 114 D. In the event the services of the Consultant are terminated by the City for fault on the part of the Consultard, the above stated formula for payment shall not apply. In such an event the amount to be paid '. shall be determined by the City with consideration given to. the actual costs incurred by the Consultant in performing the work to the date of termination, the amount of work originally required which was . satisfactorily'completed to date'of termination, whether that work is ina form or of a type which is usable to the City at-the time of termination, the cost to the City of employing another firm to complete' the work required and the time .which may be required to do so, and other factors which affect the value to the City of the work performed at the time of termination Under no circumstances shall payment made under this subsection exceed the amount which would have been made if the formula set forth in • subsection C above had been applied. ' . . . E. in the event this Agreement is terminated prior to completion of the work the original copies of all Engineering plans, reports and documents prepared by the Consultant prior to termination shall become the property of the City for its use without restriction. Such unrestricted use not occurring as a part of • •' •. this proj ect, shall be without liability or legal exposure to the Consultant. - F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of • any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for failure of the Consultant to perform.'work required of it by the City. Forbearance of any rights under the - 'Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the Consultant. . xn DISPUTES Any dispute concerning questions of facts in connection with work not disposed of by agreement between the Consultant and the City shall be referred for determination to the Director of Planning/ Building/Pubhc Works or his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this Agreement In the event that either partyis required to institute legal action or proceedings to enforce any of its.rights in this Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of Washington, situated in King County. xm . • LEGAL RELATTONS The Consultant shall comply with all Federal-Government, State and local laws and ordinances applicable to the work to be done under this Agreement. - This contract shall be interpreted and construed in accordance with the laws of Washington. • ' • - The Consultant agrees to mdemnify, defend and hold the City and its officers and employees harmless from and shall process and defend at its own expense all claims, demands or suits at law or equity arising in wholeur part from the Consultant's errors, omissions, or negligent acts under this Agreement provided that nothing herein shall require the Consultant to mdemnify the City against and hold harmless the City from claims, demands or suits based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the Consultants agents or employees and (b) the City, its agents, officers and employees, this provision with respect to claims or suits based upon such concurrent negligence shall be valid and enforceable only to.the extent of the Consultant's negligence or the negligence of the Consultants agents or employees except as limited below. " . piv:\\WA\Raitort8235C10\Projscl Managerrient\Ctontrads\East Renton Lift Station Elimination Consultant Agreement 2010.dco 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 67 of 114 The Consultant shall secure general liability, property damage auto liability,-and professional habihty -coverage in ' the amount of $1.0 million, with..a General Aggregate in the amount of $2.0 million, unless waived or reduced by the - City. The Consultant shall submit a completed City of Renton Insurance Information Form, and the Standard Acord Certification Form prior to the execution of the contract. ' .' The City of Renton will be named as Additional Insured(s) on Consultant's general liability, property damage and auto policies, with that coverage'being primary and non-contributory with any other poli"cy(ies) available to the City. A copy of the endorsement shall be provided to the City, • • _ The limits of said insurance shall not, however, limit the liabihty of Consultant hereunder. All coverages provided by the Consultant shall be in a form, and underwritten by a company acceptable to the City. The City will normally require carriers to have minimum A.M. Best rating of A XLT. The Consultant shall keep all • required coverages in full force and effect during the life of this project, and a minimum of forty five days' written notice shall be given to the City prior to the cancellation of any policy. The Consultant shall also submit copies of the declarations pages of relevant insurance policies to the City within 30 days of contract acceptance if requested.' The Certification and Declaration page(s) shall be in a form as approved by the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and ho changes in insurance coverage has occurred, only the Certification Form will be required. ' . The Consultant shall verify, when submitting first payment invoice and annually thereafter, possession of a current City of Renton business license while conducting work for the City. The Consultant shall require, and provide verification upon request, that all subconsultants participating in a City project possess a current City of Renton business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to conducting work hi City right-of-way. The Consultant's relation to the City shall be at all times as an independent contractor. It is further specifically and expressly' understood that the indemnification provided herein constitute the Consultant's waiver of immunity under the Mdustrial Insurance Act, Title 51 RCW, solely for the purposes of this mdemnification, This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this agreement. XTV SUBLETTTNG OR ASSIGNING OF CONTRACTS The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of the City. ..•'-. XV ' ENDORSEMENT OF PLANS The Consultant shall place their certification on all plans, specifications, estimates or any other engineering data furnished by them in accordance with RCW 18.43.070. • ' XVI COMPLETE AGREEMENT This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the. parties. Any supplements to this Agreement, will be in writing and executed and will become part of this Agreement. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable' for, any statement, representation, promise, or agreement not set forth herein. No changes, amendments, or pw-.\\WA\RaTton\8235C10\Project Mana3ement\Contrais\EaS Renton Lift Station EIimina3on Consultant Agreement 2010.doo . 7 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 68 of 114 modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this Agreement . ' ' • ' • • The invalidity or unenforceability of any provision in this Agreement shall not affect the'other provisions hereof, and this Agreement shall be construed in all respects as if such invalid-or unenforceable provision were omitted. • : - . " XVH - EXECUTION AND ACCEPTANCE This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an •original having identical legal effect The Consultant does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials submitted by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions thereof. PN WITNESS WHEREOF, the parties hereto have executed'this Agreement as of the day and year first above written. ' ' CAROLLO ENGINEERS CITY OF RENTON Brian R. Matson, Partner Date • Denis Law, Mayor Date ATTEST: Partner Date ' Bonnie I. Walton, City Clerk piv:\\WA\Renton\8235C10VPrqlect MaiEgement\ContraddEa=t Renton Lift Station Elimination Consultant Agreement 201Q.da: 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 69 of 114 RESOLUTION NO. 3229 CITY OF RENTON. ' SUMMARY OF FAIR'PRACTICES POLICY ADOPTED BY RESOLUTION NO. 3229- It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to ensure equal employment opportunity to all persons without regard to race, color, national origin, ethnic background, gender, marital status, religion, age or disabihty, when the City of Renton can reasonably . accommodate the disabiMty, of employees and applicants for employment and fair, non:.discriminatory . treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelib.es; ' (-1) EMPLOYMENT PRACTICES - The- City of Renton will ensure all employment related activities included recruitment, selection, promotion, demotion, fraining, retention and separation are conducted in a manner which is'based on job-related criteria which does not discriminate against women, minorities and other protected classes. Human resources decisions will be in accordance with individual performance, staffing requirements, governing civil service rules,'and labor contract agreements. . (2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of Renton will cooperate fully with all organizations and commissions organized to .-promote fair practices and equal opportunity in employment. (3) AFFIRMATIVE ACTION PLAN - The City of Renton Affirmative Action Plan and Equal Employment Program will be maintained and administered .to facilitate equitable representation with the City work force and to assure equal employment opportunity to all. It shall be the responsibility of elected officials, the Mayor, the Affirmative Action Officer, department administrators, managers, supervisors, Contract Compliance Officers and all employees to carry out the.policies, guidelines and corrective measures set forth in the Affirmative Action Plan and Equal Employment Program. ' (4) CONTRACTORS' OBLIGATIONS - Contractors, sub-contractors, . consultants and suppliers' conducting business with the City of Renton shall affirm and subscribe to the Fair Practices and Non-discrimination policies set forth by the law and in.the City's Affirmative Action Plan and Equal Employment-Program. Copies of this pohcy shall be distributed to all City employees, shall appearin all operational documentation ' of the City, including bid calls, and shall be prominently displayed in appropriate city facilities. Ilil^mHl^fSidSrl pwr\\WA\Rerton\8235C10\Project MenagemenftCcrtrectsiEast Renton Lift Staaon Ellmlna3on Consultant Agreement 201Q.do= 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 70 of 114 AFFIDAVIT OF COMPLIANCE Carollo Engineers' - • • ; hereby corrfirms and declares that (Name of contractjor/subcontractoi/ooiisnltaat/sttpplier) . I. ' It is - ' Carollo' Engineers' •-, ,' policy to offer equal (Name of contraotor/subcontractor/consultant/supplier) opportunity to all qualified employees and apphcants for employment without regard to the race, creed, color, sex, national origin, age, disability or veteran status. II.. Carollo Engineers^ • complies with all applicable federal, - (Name of contxaptor/subcontractor/constiltant/supplier) state and local laws governing non-discrimination in employment. n. When applicable, _Carollo Engineeers will seek out and (Name of coatraotor/sabcontractor/consnlfantysupplier) negotiate with minority and women contractors for the award of subcontracts. Brian & Matson, Partner Print Agent/Representative's Name and Title Agent/Representative's Signature Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or suppher. Include or attach this documents) with the contract. pwr\\WA\RentDrt8235C10\Project MaTa3ement\Contrais\East Rental Lift StatlonEIImina5onConsultantAgreement2010.doc .10 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 71 of 114 Exhibit A East Renton Lift Station Elimination Project . Final Design and Construction Services Scope of Services PROJECT PURPOSE: "As part of the 2009 Wastewater Lift Station Pre^design East Renton .Sewer Route Analysis (Phase 1), Carollo performed a preliminary analysis for constructing a new gravity sewer through property owned by King County to allow the East Renton Lift Station to be removed from service. As part of this past work effort, 30 percent drawings were developed and reviewed with the City. These drawings along with the 30 percent design record of comment will be used as the basis for development of the detailed design. The City of-Renton has requested detailed design and construction services be provided to finalize this project. PHASE 2 - DETAILED DESIGN AND CONSTRUCTION SERVICES ' This scope of services covers the detailed design and construction services associated with the installation of a gravity sewer pipe that will allow the East Renton Lift Station to be removed from service. The detailed design phase (Phase 2) of this project includes 60 percent, 90 . percent, and Final design submittals. Each submittal will include plans, specifications (using Washington State Department of Transportation (WSDOT) specifications, City amended WSDOT specifications, and Carollo special provisions as required), and a total project cost estimate. Record drawings will also be provided as part of this scope of work. The City will lead the construction services phase of this project with limited assistance from Carollo. Carollo will perform limited construction inspection services and respond to contractor requests for information (RFIs). TASK 1: PROJECT MANAGEMENT. Task 1.1 - Project Management The objective of this task is to track and execute the project in accordance with the schedule, budget, and quality expectations that are established. This task includes the following project management work" activities: . . Prepare a Project Management Plan (PMP) that describes project roles and responsibilities, lists contact information for the project team, describes communications protocols, quality management, and includes the scope of work, schedule, and budget. Monitor project progress including work completed, work remaining, budget expended;- schedule, estimated cost of work remaining,, and estimated cost at completion; and manage activities within total project budget. pw:\\DK.uments\Clieri6WA\Renlon\8235C1KPrc)jec;lMariagement\CDritracls©chlbltA- Scope ofWork 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 72 of 114 . • Monitor project activities for potential changes, anticipate changes whenever possible, and with City approval, modify project tasks, task budgets, and approach to keep the overall project within budget and on schedule.- .. ' ' • ' Manage the quality control of all work activities and project deliverables. Meetings • . None . • Assumptions < •' • Assume project length is 15 months • Deliverables Scope of services and project budget '. . • Monthly progress report with invoice • " Written documentation of amendments to the scope of services and associated budget TASK 2: FINAL DESIGN DEVELOPMENT . The design phase of this project will be based on the 30 Percent East Renton Lift Station Elimination Design Drawings, 30 Percent Design Record of Comment and the 2009 Wastewater •Lift Station Pre-design East Renton Sewer Route Analysis Report. Design submittals for the. project will be provided at the 60 percent, '90 percent (Final Review Submittal), and Final (Contract documents) levels of design. Specifications will be based on WSDOT specifications, City amended WSDOT specifications, and Carollo special provisions as required. The-design of the gravity sewer to allow for the elimination of the East Renton Lift Station will generally consist of the following: New gravity sewer pipe that will divert flow from the East Renton Lift Station'and convey it . south to the intersection of 148th Place SE arid SE 138th Place. , Review two alternative pipeline construction materials, fused HDPE or PVC with 11-1/4 degree bends. • Identify trees'larger than 6-inch incaiiper that need to be removed for construction as part of the 30-foot wide construction corridor along the pipeline route. Additional survey required to complete the design. Permitting based on the selected route that cuts through the creek and avoids the • delineated wet-lands. . Common Design Development Assumptions • All'City review comments will be coordinated by the City as if coming from a single source, and will be received within three weeks of a submittal. • prc\\Do5umenb\C[enWA\Rentote35C10\^^ . •. - 2 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 73 of 114 Drawings will be provided to the City in 2006 AutoCAD format. Maximum of 8 drawings will be prepared. ' .-.'.' Typical detail sheets will be bound, 8-1/2" x 11" sheets, attached at the end of the Contract documents. • Carollo drafting standards and details will be used in conjunction with City Standard Details. • City to provide standard contract documents in electronic format for Carollo to attach to the front of the technical specs and drawings. ' ' . Submission of engineering calculations for typical details is not included in the scope of services. Cost of City applications, forms,-or fees not included. • • Traffic control services not included. Utility locate services not included. City will provide site access, if needed. Task 2.1 - Supplemental Survey Carollo will coordinate supplemental survey for the following to 1) expand the construction corridor from the original 20-foot width to 30 feetin width, 2) pick up a greater extent of utilities around the intersection of 148th Place SE and SE 138th Place (50 feet in ail directions from the •center of the intersection), and 3) survey any area within 10 feet of the identified construction easement, and 4) survey the City's current access route for the East Renton Lift Station to SE 2nd Ct and provide said information (legal description) to the City with which the City will prepare an easement. The following will be provided: A revised base map including the additional survey outlined above, showing right-of-way and lot lines, one-foot contours, and ail surface features. Located and identify trees 6-inch dbh or larger, Show all underground utilities located from locators paint, and readily available maps from the service provider. ' * Meetings None • ' .•••". Deliverables Figure(s) to support the City's efforts in obtaining easements for-maintenance access. Legal description for easement acquisition. pve\\DKUmentsWHenftWAfcnton\8235C10PrDJect ManagemenftContraclsfechibit A - Scope afWork 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 74 of 114 Assumptions City will lead easement acquisition and review legal descriptions based on supplemental. survey information and figures provided by Carollo. • ' Utility locates to be coordinated and provided by surveyor. ' The following services are not included in this proposal: cost or obtaining a title report (this document may be required to provide us with easements of record for use in plotting them to the survey drawing), or City applications, forms or fees. . , ' . Task 2.2 - Geotechnical Exploration, Review, and Assistance A subsurface exploration consisting of three to four (3-4) trackhoe test pits approximately 10-12 feet deep will be dug along undeveloped portions of the alignment. Test pits will be located at approximate stationing 1+50 and 8+50 and at locations in between as site-access allows. One . limited access exploratory soil boring will also be drilled to the south of the stream (STA 2+00) to evaluate ground conditions for a possible trenchless undercrossing of the stream. Full time monitoring of the soil borings,' logging, and sampling of the soils as they are recovered will be provided. Appropriate laboratory testing will be conducted for the soil borings. The Draft Preliminary Geotechnical Evaluation (HWA July'10, 2009) as prepared for the 2009 Wastewater Lift-Station Pre-design will be reviewed and revised based on the current alignment and exploration analysis, the report will be finalized to include boring logs and revised, geotechnical engineering recommendations for open trench construction, trenchless pipeline installation, earth pressures' for temporary shoring, pipe bedding and backfill requirements, and the suitability of on-site soils for re-use as trench backfill. Geotechnical engineering assistance will be provided throughout the design phase of the project (not to exceed 8 hours). Deliverables • Final Geotechnical Evaluation, two (2) copies, and one electronic (PDF) version. Assumptions City will obtain Right of Use Permit from King County Department of Natural Resources . and Parks. - . The following services are not included in this proposal: cost of utility locates (estimated to be -$800.00), or City-applications, forms or fees. Task 2.3 - Environmental Permitting Services This project is moving forward while the property is still owned by King County, which is anticipated to require the following environmental permits for project completion. pwr\\Dosuments\Ciisn8WA\Reiitori\8235C1ffiPrDjectManagementtContraclBB:hib!tA- Scope ofWorfc 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 75 of 114 Task 2.3.1 ~ King County Permit Applications This task assumes that the project will.be designed to meet the Alteration Conditions for New Utility'Corridors in King County Code (KCC) 21A.24.045. By meeting these conditions, the project can be processed through a King County Clearing and Grading Permit. The items listed below will be compiled for the King County permit submittal package. Certification of applicant status form Affidavit of application •-. • . Clearing and Grading' Permit application worksheet Fee worksheet -. . Site plans • • ' Legal description Grading plan Erosion control plan in accordance with King County Surface Water Design Manual Plan to retain soil moisture capacity SEPA Checklist - Geotechnical Study Critical Areas Study - Mitigation Plan ••'.,. The SEPA Checklist and Mitigation Plan will be prepared under Tasks 3 and 4, respectively. Deliverables: One'draft version of King County permit submittals for review. Draft to be provided in electronic format (PDF). One final version of King County permit submittals incorporating client comments. Final version will be provided as an electronic version (PDF) and up to'5 hard copies- of each item required for submittals. Assumptions: The project meets the requirements for a 404 Nationwide Permit (NWP) 12- projects that meet the criteria for this NWP do not require submittal of pre-construction notification to the Corps. Post-construction notification is required, and is included in Task 4 described below. - ptt:\\DocuraentsClienBWAlRenton\8235C10iPro)ect ManagemenKontracisBchlbit A - Scope of Work 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 76 of 114 The project will be designed to meet the Alteration Conditions for New Utility Corridors in KCC 21 A.-24.045 and will be processed through a Clearing and Grading Permit The East Renton Lift Station Wetland, Stream, and Wildlife Study (ESA Adolfson, 2009) will be submitted as-is to'meet the Critical Areas Study requirements..,- -. Task 2.3.2-JARPA ESA Adolfson will prepare a JARPA form for submittal to WDFW"in order to obtain a-Hydraulic Project Approval for the stream crossing. This task includes time for ESA Adolfson staff to communicate with the local WDFW biologist to discuss the project prior to JARPA submittal. The attached budget assumes that the pipeline.will be trenched across the stream during low flows, and the stream will be diverted around the work area. Deliverables: One draft version of JARPA for review. Draft to be provided in electronic format (PDF), One final version of JARPA will be provided as an electronic version (PDF) and up to 5 hard copies of final version. . Assumptions: It is assume that the project will qualify for a Nationwide Permit (NWP) 12 under the Clean • Water Act, and be below the limits of pre-construction notification. Therefore, the JARPA package will not'be sent to the Corps. Additional budget would be required if the impact area, increases to the'point where pre-construction notification is necessary. Task 2.3.3 - SEPA Checklist ESA Adolfson will prepare a SEPA Checklist for the project. The Checklist will rely on information from the East Renton LiftStation Wetland, Stream, and Wildlife Study (ESA Adolfson, 2009); the • Final 2009 Wastewater Lift Station Pre-design East Renton Sewer Route Analysis (Carollo Engineers, March 2010); and other information obtained from readily available sources. Deliverables: One draft version of SEPA Checklist for review. Draft to be provided in electronic format (PDF). . • One final version of SEPA Checklist will be provided as an electronic version (PDF) and up to 5 hard copies for inclusion in King County permit submittal. Assumptions: The project will qualify for a Determination of Non-Significance (DNS) or Mitigated Determination of .Non-significance (MDNS) from the City of Renton. Preparation of an Environmental Impact Statement would require an amendment to this scope of work. pw:\\Do=uraenls\Clen4WA\Rentoii\B235Cirj\Pro]ect ManagemenftContractsKxhlbit A - Scope of Work 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 77 of 114 The City of Renton will be the lead agency for the SEPA Checklist. The City will prepare and circulate public notices as required. ' The SEPA Checklist will be prepared based on existing information. The attached budget does not include time for additional site visits. . Task 2,3.4- Mitigation Plan , Under this task, a mitigation plan for stream and buffer impacts will be prepared, in accordance with KCC 21 A.24. This scope'and budget assume that mitigation will take the form of (1) minimizing construction Impacts,. (2) re-vegetating areas that are disturbed during construction, and (3) enhancing additional buffer areas to compensate for areas of the pipeline alignment that are permanently converted from forest to shrub vegetation. Buffer enhancement Will take the form of invasive vegetation removal and control and under-planting of existing forested areas with native species. The mitigation plan will also include restoration of stream channel areas impacted by the pipeline crossing. ' . . The mitigation plan will include the following elements as required by King County: General information/background Summary of existing conditions Impact analysis Proposed mitigation concept Mitigation goals and performance standards Planting plan . Site .preparation and planting methods Monitoring plan Contingency plan Figures to accompany the mitigation, plan will include a site vicinity map, wetland and stream delineation map, impact area map, and mitigation area map. Sheets showing the proposed planting plan,' stream restoration plan, and construction notes will be included as an appendix. The plan sheets will include planting areas, plant type and density per area, standard planting details, and stream restoration detail at 30, 60, 90, and final design levels. The final plan sheets . will be suitable for inclusion in a bid package. The stream restoration will include, minor grading to re-create pre-project contours, as required under the NWP 12. . - Deliverables: .. One draft version of mitigation plan for review by City and Carollo. Draft to be provided in electronic format (PDF). pVKWDocument5\Clien&WA\RBnton\B235C1KProJect ManagementonlractsBihibit A - Scope of Work 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 78 of 114 One final version of mitigation plan (electronic files and up to 2 hard copies, if requested). Assumptions: The mitigation plan will he prepared based on existing information. The attached budget does not include time for additional site visits.' . - . .' Task 2.3.5 - Meetings and Coordination In addition to general project coordination, the following meetings are' anticipated, specific to environmental permitting: Pre-application meeting with King County DDES for Clearing and Grading Permit • . King County DDES application submittal meeting. One. additional meeting. ' Each meeting is assumed to last up to 4 hours including travel time. If KingCounty should request an on-site meeting, such a meeting can be substituted-for one of the above meetings as agreed to with the client. The 60 .Percent Design Development will focus on the development of the following deliverables: 60 percent drawings. 60 percent technical specifications. 60 percent construction cost estimate. •- Preliminary construction schedule. Incorporate design review comments into 90 percent design and prepare written response. Meetings 60 percent design review meeting. Deliverables Two (2) hard copies and an electronic copy (,pdf file format) of 60 percent drawings (11"x17") and specifications (bound together), construction cost estimate, and construction schedule. ' . • 60 percent level construction cost estimate. Written response to the City's 60 percent design review comments. pvK\\Do=unienls\aier)6WA\RentDn\8235C10\ProJBct ManagemerifiContractsVExhiblt A - Scope of Work 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 79 of 114 Assumptions. City will return consolidated comments, within two weeks of the 60 percent design review meeting. • - Task 2.5 - 90 Percent Design Development (Final Review Submittal). The 90 Percent. Design Development will focus on the development of the following deliverables: . 90 percent drawings . 90 percent technical specifications 90 percent construction cost estimate Updated construction schedule ' . Incorporate design review comments into Final design and prepare written response. Paralleling the City's review of the 90 percent design document, Carollo's Quality Management Team will conduct an internal, interdisciplinary check of all plans and specifications. Meetings 90 percent design review meeting Deliverables .Two (2) hard copies and an electronic copy (.pdf file format) of 90 percent drawings (1 Tx17") and specifications (bound together), construction cost estimate, and project schedule. . 90 percent level construction cost estimate. Written response to the City's 90 percent design review comments. Assumptions City will return consolidated comments within two weeks of the 90 percent design review meeting. Task 2.6 - Final (Contract Document) Design Development Final Design Development will focus on the completion of the contract documents. The Contract documents will include the following: Bid documents Engineer's construction estimate Construction schedule pwi\\Documents\crien6WA\Renton\8235CiaPrp)ect ManagemenftCorfactsBehiblt A - Scope ofWork 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 80 of 114 Meetings '..'".. None Deliverables Five (5) 11"x17" hard copies and five (5)'22"x34" hard copies and an electronic copy (.pdf file format) of Contract drawings for City use. ' Five (5) -hard copies (bound together) and an electronic copy of specifications, construction cost estimate, and construction schedule for City use. - Assumptions ~ . None TASK 3: BID ASSISTANCE The objective of this task is to support the City during the bidding process. Task 3.1 - Respond to Questions and Issue Addenda Carollo will attend a pre-bid meeting and provide the City with technical support during the bidding period. The City will respond to questions relating to the contract'and any City standards. Carollo will answer technical questions pertaining to the design that are forwarded by the City. Any issues requiring clarification and/or modification will be included in a bid package addendum. ' -, Meetings . .. Pre-Bid Meeting Deliverables Addendum, issued in electronic .pdf file format Assumptions Scope budgeted for maximum two (2) addendum City will coordinate document distribution and record responses TASK 4: ASSISTANCE DURING CONSTRUCTION The.objective of this task is to support the City during the construction of the project. The City will perform all construction management services' not described herein. • • Task 4.1 - Submittal Review The City will provide review all submittals for this project. No work is scoped under this task.' pw\\Docuraenls\dien6WA\RentDn\8235Cia\Pro]ectMan3gemeriKontracts\&hlbltA-ScopBofWork , 10. 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 81 of 114 Meetings • None Deliverables None • ' Assumptions , City will complete, reviews of all submittals. Task 4.2 - Request for Information (RFIs) Carollo will respond to RFIs forwarded by the City that are of a technical nature and require the engineer's input. Carollo will provide a written response to each RFI. Responses will be coordinated with'the City. Meetings None • .''.'..• Deliverables ' RFIs, issued in electronic .pdf file format Assumptions Scope budgeted for a maximum of eight (8) RFIs at 3 hours each Task 4.3 - Field Inspection Carollo will support the City inspection efforts, when requested by the City. Inspection may be provided for any technical aspect of the project that was designed by Carollo. Four 4-hour inspections are allocated to this effort. Meetings ... None - - Deliverables Inspection reports Assumptions Four (4) site visits, at four (4) hours each. Task 4.4 - Record Drawings Carollo will prepare Record drawings from red-line drawing markups provided by the Contractor. pw\\DKuments\ClienRWA\Renton\B235C1D\Pro)ectManagernenRConlraclB\ExhibitA'- Scope of Work . . 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 82 of 114 Exhibit B East Renton Lift Station Elimination ; Estimated Timeline . Kickoff -Task 1: Project Management Task 2: Final Design Development ' Task 3: Bid Assistance Task 4: Assistance During Construction pw:\\ClienftWA\Renton\8235C10\Prp)Bct ManagemenftContrads\East Renton Lift Station Hlminatjan Schedule.xls 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 83 of 114 EXHIBIT C . CAROLLO ENGINEERS, MC FEE SCHEDULE As of January 1,2010 Engineers / Scientists Assistant Professional Proj ect-Engine er Project Manager Partaer-in-Charge Hourly Rate $120.00 $140.00 $170.00 $215.00 Technicians Technicians Senior Technicians $100.00 $135.00 Construction Services Inspector Senior. Inspector Senior Construction Manager $120.00 $140.00 $190.00 Support Staff Document Processing / Clerical Project Equipment Communication Expense (PECE) Per DL Hour $ 80.00 $ 9.00 Other Direct Expenses Travel and Subsistence Mileage Subconsultant Other Direct Costs . at cost • $0.55/roile cost+10% cost +10% This fee schedule is subjectto annual revisions due-to labor adjustments'. pw7\\C^enftWA\R£aiton\8235C10VProjectManagemBntVBudgefA201t) Carollo Fee Schedule.doo 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 84 of 114 15 j • a - Partner In Charae (BRfci) Project-Managcr <LRK} Quality Iifenager (ML25 Project Engineer (BMC) Assistant Professional (TOT) DerigneraTechoifa'mw or GIS Staff QLS) Ocdcal/WP (TLT^ CaroUo Total Labor Bburs Total Carollo Labor Cost Total Sub-Consultant Sbtirs mm m \im\ w grfgi mi M Sub-Consultant Labor Costs Total Sub-Consdiant Hours ,' Bgawi Total Sub-Consultant Labor Costs Total Sub-ConsaUmt Hours Total Sub-Consultant Labor Casts Total Labor Hours =• B n = tiff n £ 2 §* w Nil? IS" ^ ° 2 ^ H x E o s •x H 1° • H O f I o a 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 85 of 114 A •«!-HL^ |^.StS^SgiK§?*SfTS»'*S?:H -^ ~. (.^v^;^gaug«MDlinta]n^!-V'.?:::i-.Vs;.l RErsJTQN-pRQTEeT.SrTE Liaaatu • NOT TO SCALE HWAGEOSCIENCESlNC VICINITY MAP EAST RENTON LIFT STATION RENTON, WASHINGTON DRAWN BY EFK CHECK BY LB DATE ro-nq-riQ FIGURE NO. PROJECT NO; 2009-058-21 5f. ‐ Utility Systems Division recommends approval of a contract in the  amount of $141,713 with Carollo Engineers for final design and Page 86 of 114 CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN OFFICE LEASE WITH SCORE FOR USE OF OFFICE SPACE AT RENTON CITY HALL AND CERTAIN MATTERS RELATED THERETO. WHEREAS, pursuant to an Amended and Restated SCORE Interlocal Agreement, dated October 1, 2009, among the Cities of Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac and Tukwila, there was formed a governmental administrative agency pursuant to RCW 39.34.030(3), known as the South Correctional Entity ("SCORE"); and WHEREAS, SCORE has the need to provide office space for its employees and operations pending completion of the SCORE Jail Facility; and WHEREAS, the City has offered to provide office space within Renton City Hall for SCORE'S use under the terms of an office lease; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an office lease with SCORE for the purpose of leasing office space at Renton City Hall to SCORE. PASSED BY THE CITY COUNCIL this day of , 2010. Bonnie I. Walton, City Clerk 7a. ‐ Office space lease agreement with the South Correctional Entity  (SCORE) (See 5.b.)Page 87 of 114 RESOLUTION NO. APPROVED BY THE MAYOR this day of , 2010. Approved as to form: Lawrence J. Warren, City Attorney RES.1475:7/28/10:scr Denis Law, Mayor 7a. ‐ Office space lease agreement with the South Correctional Entity  (SCORE) (See 5.b.)Page 88 of 114 CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH SCORE RELATING TO THE USE OF A MOTOR VEHICLE AND CERTAIN MATTERS RELATED THERETO. WHEREAS, pursuant to an Amended and Restated SCORE Interlocal Agreement, dated October 1, 2009, among the Cities of Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac and Tukwila, there was formed a governmental administrative agency pursuant to RCW 39.34.030(3), known as the South Correctional Entity ("SCORE"); and WHEREAS, SCORE has the need to provide a vehicle for the use of its employees; and WHEREAS, the City has a fleet of vehicles from which it may provide a vehicle to SCORE; and WHEREAS, the City has agreed to lease SCORE a vehicle for use by SCORE employees pursuant to the terms of an Interlocal Agreement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an interlocal agreement with SCORE for the purpose of leasing a vehicle to SCORE for use by its employees. 7b. ‐ Interlocal agreement with South Correctional Entity (SCORE) for use  of motor vehicle (See 5.c.)Page 89 of 114 RESOLUTION NO. PASSED BY THE CITY COUNCIL this day of , 2010. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2010. Approved as to form: Lawrence J. Warren, City Attorney RES.1474:7/28/10:scr Denis Law, Mayor 7b. ‐ Interlocal agreement with South Correctional Entity (SCORE) for use  of motor vehicle (See 5.c.)Page 90 of 114 WEST HILL ANNEXATION ELECTION Resolution and Alternative Resolution Drafts will be available on Monday afternoon, August 9, 2010. Questions may be directed to the City Clerk at 425-430-6502. 7c. ‐ West Hill Annexation Election (See 6.a.) Page 91 of 114 CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, ADOPTING THE 2010 ARTS AND CULTURE MASTER PLAN. WHEREAS, in 2008, the City Council amended RMC 2-8-3C to require that the Municipal Arts Commission "develop a five-year Master Plan for Arts and Culture, which shall include the City's vision and goals for future works of public art, and a strategic plan for implementing these goals"; and WHEREAS, in late 2009, the City initiated a community effort to develop strategies to seize opportunities for increased arts and culture opportunities with the intent of helping existing and new cultural organizations, individual artists, and creative businesses survive and grow. Strategies were identified that included tactics for near-term results and long-term success and leveraged partnerships and funding from the broader community; and WHEREAS, the resulting Arts and Culture Master Plan reflects the community's desire to use arts and culture to enhance the sense of community, enhance economic vitality that is linked to arts and culture, create and support an environment where art and culture thrive and enrich the community culturally, aesthetically, educationally and economically; and WHEREAS, the Renton Municipal Arts Commission is directed to lead the implementation of the Arts and Culture Master Plan in partnership with the broader community; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: 7d. ‐ Adopting the Arts & Culture Master Plan (See 6.b.) Page 92 of 114 RESOLUTION NO. SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The 2010 Arts and Culture Master Plan is approved, authorized and adopted by the City Council. PASSED BY THE CITY COUNCIL this day of , 2010. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2010. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1473:7/23/10:scr 7d. ‐ Adopting the Arts & Culture Master Plan (See 6.b.) Page 93 of 114 I^MO^f *-*-*oW CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING TITLES l-X OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON" BY CHANGING ALL REFERENCES OF "FINANCE AND INFORMATION SERVICES" TO "FINANCE AND INFORMATION TECHNOLOGY". THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Titles l-X of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington", are hereby amended to change all references of "Finance and Information Services" to "Finance and Information Technology". SECTION II. This ordinance shall be effective upon its passage, approval, and thirty (30) days after publication. PASSED BY THE CITY COUNCIL this day of. _, 2010. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of. ., 2010. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: Denis Law, Mayor ORD:1644:6/29/10:scr 7a. ‐ Changing the title of the Finance and Information Services  Department to the Finance and Information Technology Department (1st Page 94 of 114 I^Atdd^f $-3-M& CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING THE CITY OF RENTON FISCAL YEAR 2010 ANNUAL BUDGET AS ADOPTED BY ORDINANCE NO. 5510 AND THEREAFTER AMENDED BY ORDINANCE NO. 5536. WHEREAS, on November 23, 2009, the City Council adopted Ordinance No. 5510 approving the City of Renton's Fiscal Year 2010 Annual Budget; and WHEREAS, on April 26, 2010, the City Council adopted Ordinance No. 5536 carrying forward funds appropriated in 2009, but not expended in 2009, due to capital project interruptions and delays in invoice payments, that needed to be carried forward and appropriated for expenditure in 2010; and WHEREAS, budget amendments are presently necessary to make corrections to the adopted 2010 budget and set aside new appropriations, as identified on Exhibit A attached hereto; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Ordinance No. 5510 establishing the City of Renton's 2010 Annual Budget is hereby amended in the total amount of $8,116,407. SECTION II. A summary budget adjustment by fund is hereby attached as Exhibit A. A detailed list of adjustments is available for public review in the Office of the City Clerk, Renton City Hall. SECTION III. This ordinance shall be effective upon its passage, approval, and five (5) days after publication. 7b. ‐ Amending the 2010 Budget (1st reading 8/2/2010) Page 95 of 114 ORDINANCE NO. PASSED BY THE CITY COUNCIL this day of , 2010. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2010. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD.1646:7/12/10:scr 7b. ‐ Amending the 2010 Budget (1st reading 8/2/2010) Page 96 of 114 ORDINANCE NO. Exhibit A: 2010 Carry Forward Budget Adjustment Summary by Fund 2010 2nd Qtr Budget Adjustment Request Analysis/Summary BEGINNING FUND BALANCE I EXPENDITURES END FUND BALANCE Fund/ 000 GENERAL 001 COMMUNITY SERVICES 003 STREETS 004 COIVMUNrrY DEVELOPMENT BLOCK GRANT 005 MUSEUM 006 LIBRARY 009 FARMERS MARKET 01 0 FIRE AND EMERGENCY SVC MEMORIAL 011 FIRE AND EMERGENCY SVC HEALTHS WELLNESS 031 PARK MEMORIAL 201 1997 LIM GO BONDS-CrTY HALL 21 5 GENERAL GOVERNMENT MISC DEBT SVC Total General Governmental Funds 102 ARTERIAL STREETS 108 LEASED CrfY PROPERTIES 110 SPECIAL HOTEL-MOTEL TAX 118 CUM 2755 (PATHS/TRAILS) 125 ONE PERCENT FOR ART 127 CABLE COMMUNICATIONS DEVELOPMENT 135 SPRINGBROOK WETLANDS BANK 219 1989 UNLIM GO BONDS-SR HOUSING 303 COMMUNITY SERVICES MPACT MITIGATION 304 FIRE IMPACT MmGATlON 305 TRANSPORTATION IMPACT MmGATlON 316 MUNICIPAL FACILITIES CIP 317 CAPITAL MPROVEMENT 318 SOUTH LAKE WA INFRASTRUCTURE PROJECT 326 HOUSING OPPORTUNITY 402 AIRPORT OPERATIONS 403 SOLD WASTE UTILITY 404 MUNICIPAL GOLF COURSE SYSTEM 405 WATER OPERATIONS 406 WASTEWATER OPERATIONS 407 SURFACE WATER OPERATIONS 416 KING COUNTY METRO 422 AIRPORT CAPITAL IMPROVEMENT 424 MUNICIPAL GOLF COURSE SYSTEM CIP 425 WATER CIP 426 WASTEWATER CIP 427 SURFACE WATER CIP 471 WATERWORKS RATE STABILIZATION 501 EQUIPMENT RENTAL 502 INSURANCE 503 INFORMATION SERVICES 504 FACILITIES 505 COMMUNICATIONS 512 HEALTHCARE INSURANCE 522 LEOFF1 RETIREES HEALTHCARE 611 FIREMENS PENSDN Total Other Funds TOTAL ALL FUNDS 2010 Budgeted Beg Fund Bal 8,535,013 958,009 1,391,648 (6,528) 64,705 706,011 60,571 936 4,303 175,066 1,448 64,103 11,955,285 200,686 837,613 247,828 3,264 143,796 89,391 459,528 79,340 1,066,593 2,363,522 2,167,133 6,933,186 2,892,341 114,039 201,653 415,929 326,034 798,278 4,294,833 1,887,815 2,448,845 46,504 633,154 287,523 2,862,275 841,219 1,533,997 15,605 4,593,399 6,039,509 1,647,931 91,175 111,818 4,792,452 2,820,473 4,332,817 58,621,498 70,576,783 2010 Budget 2010 Adjusted 2010 Budgeted Changes Fund Bal 8,535,013 958,009 1,391,648 (6,528) 64,705 706,011 60,571 936 4,303 175,066 1,448 64,103 11,956,285 200,686 837,613 247,828 3,264 143,796 89,391 459,528 79,340 1,066,593 2,363,522 2,167,133 6,933,186 2,892,341 114,039 201,653 415,929 326,034 798,278 4,294,833 1,887,815 2,448,845 46,504 633,154 287,523 2,862,275 841,219 1,533,997 15,605 4,593,399 6,039,509 1,647,931 91,175 111,818 4,792,452 2,820,473 4,332,817 58,621,498 70,576,783 Revenue 74,520,193 9,557,924 7,201,490 532,635 192,621 1,888,252 44,280 - 25,000 - 2,033,177 2,547,376 98,542,948 620,000 1,669,586 245,000 - 35,000 85,000 - - 60,000 100,000 200,000 1,333,553 30,582,042 - - 1,917,163 15,025,000 2,483,545 11,316,610 6,070,737 5,783,148 11,211,935 1,578,000 150,000 3,460,000 3,153,781 3,916,003 - 3,631,241 3,287,584 4,194,774 4,705,475 1,049,671 12,358,471 2,235,684 300,000 132,759,003 231,301,951 2010 Budget Changes 172,975 - 254,750 - - - - - - - - 6,613,483 7,041,208 - - - - - - - - - - - 770,000 - - - 2,000 - 300 (5,000) 5,000 - - - - - 121,006 - - - - - - - - - 893,306 7,934,514 2010 Adjusted Revenue 74,693,168 9,557,924 7,456,240 532,635 192,621', 1,888,252 44,280 _ 25,000 - 2,033,177 9,160,859 105,584,156 620,000 1,669,586 245,000 - 35,000 85,000 - _ 60,000 100,000 200,000 1,333,553 31,352,042 - - 1,917,163 15,027,000 2,483,545 11,316,910 6,065,737 5,788,148 11,211,935 1,578,000 150,000 3,460,000 3,153,781 4,037,009 - 3,631,241 3,287,584 4,194,774 4,705,475 1,049,671 12,358,471 2,235,684 300,000 133,662,309 239,236,465 2010 Budgeted Expenditure 72,517,802 10,461,433 8,543,138 532,227 194,120 2,544,263 34,311 _ 25,000 - 1,984,625 2,510,320 99,347,239 620,000 1,511,561 245,000 - 50,000 85,674 _ 79,340 _ 560,000 1,810,000 7,621,771 32,413,734 114,000 200,000 1,001,800 15,025,000 2,566,837 11,560,951 6,780,650 6,641,884 11,211,935 1,831,485 302,499 5,510,000 3,995,000 5,450,000 - 3,413,927 4,170,106 4,841,706 4,326,200 877,560 12,462,810 2,248,907 550,475 160,080,812 249,428,051 2010 Budget Changes 232,975 31,316 6,624 - - 63,000 - _ _ _ - 6,613,194 6,947,109 _ 65,000 _ - _ _ . _ . _ 60,000 770,000 _ _ - 12,130 - 151,254 57,214 53,580 - - - - - - - 120 - - - - - - - 1,169,298 8,116,407 2010 Adjusted Expenditure 72,750,777 10,492,749 8,549,762 532,227 194,120 2,607,263 34,311 25,000 _ 1,984,625 9,123,514 106,294,348 620,000 1,511,561 310,000 _ 50,000 85,674 _ 79,340 _ 560,000 1,810,000 7,681,771 33,183,734 114,000 200,000 1,001,800 15,037,130 2,566,837 11,712,205 6,837,864 6,695,464 11,211,935 1,831,485 302,499 5,510,000 3,995,000 5,450,000 _ 3,414,047 4,170,106 4,841,706 4,326,200 877,560 12,462,810 2,248,907 550,475 161,250,110 257,544,458 Ending Fund Balance 10,477,403 23,185 298,126 (6,120) 63,206 (13,000) 70,540 936 4,303 175,066 50,000 101,448 11,245,093 200,686 995,638 182,828 3,264 128,796 88,717 459,528 1,126,593 1,903,522 557,133 584,968 1,060,649 39 1,653 1,331,292 315,904 714,986 3,899,538 1,115,688 1,541,529 46,504 379,669 135,024 812,275 _ 121,006 15,605 4,810,593 5,156,987 1,000,999 470,450 283,929 4,688,113 2,807,250 4,082,342 41,023,697 52,268,790 Reserved/ Designated (1,544,954) (175,066) (1,720,020) (1,955,020) (838,706) (497,632) (5,275,000) (3,738,843) (674,672) (4,082,342) (17,062,215) (18,782,236) Available Fund Balance 8,932,449 23,185 298,126 (6,120) 63,206 (13,000) 70,540 936 4,303 50,000 101,448 9,625,073 200,686 995,638 182,828 3,264 128,796 88,717 459,528 1,126,593 1,903,522 557,133 584,968 1,060,649 39 1,653 1,331,292 315,904 714,986 1,944,518 - 276,982 1,043,897 46,504 379,669 135,024 812,275 _ 121,006 15,605 4,810,593 (118,013) 1,000,999 470,450 283,929 949,270 2,132,578 _ 23,961,482 33,486,564 7 b .   ‐   A m e n d i n g   t h e   2 0 1 0   B u d g e t   ( 1 s t   r e a d i n g   8 / 2 / 2 0 1 0 ) P a g e 9 7 o f 1 1 4 l5fMaM^ wo/0 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING CHAPTER 5, BUILDING AND FIRE PREVENTION STANDARDS, AND CHAPTER 9, PERMITS - SPECIFIC, OF TITLE IV (DEVELOPMENT REGULATIONS) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON", TO ADD A NEW SECTION 4-5-130 ENTITLED "INTERNATIONAL PROPERTY MAINTENANCE CODE", RENUMBER THE CURRENT SECTIONS 4-5-130, APPEALS, AND 4-5-140, VIOLATIONS OF THIS CHAPTER AND PENALTIES, AND REPEAL SECTIONS 4-5-060, UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS, 4-5-080, UNIFORM HOUSING CODE, AND 4-9-050, DANGEROUS BUILDINGS-ABATEMENT OF. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Sections 4-5-060, Uniform Code for the Abatement of Dangerous Buildings, and 4-5-080, Uniform Housing Code, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" are hereby repealed. SECTION II. Chapter 5, Building and Fire Prevention Standards, of Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby amended to add a new section 4-5-130, entitled "International Property Maintenance Code", to read as shown below. The current sections 4-5- 130, Appeals, and 4-5-140, Violations of this Chapter and Penalties, shall be renumbered as sections 4-5-140 and 4-5-150, respectively. 4-5-130 INTERNATIONAL PROPERTY MAINTENANCE CODE; A. CODE ADOPTED: 7c. ‐ Adopting New Minimum Maintenance Standards for the  International Property Maintenance Code (1st reading 8/2/2010)Page 98 of 114 ORDINANCE NO. The 2009 Edition of the International Property Maintenance Code is adopted as amended, added to, or excepted in this title, and shall be applicable within the City, except Sections 111, 303, 307, 308, and 507, which are not adopted. B. AMENDMENTS: The following amendments to the Code are hereby adopted: 1. Section 102.3 is amended to read as follows: Application of other codes: Repairs, additions or alterations to a structure, or changes of occupancy, shall be done in accordance with procedures and provisions of the International Building Code, International Fuel Gas Code, International Mechanical Code, Uniform Plumbing Code and the Renton Electrical Code. Nothing in this code shall be construed to cancel, modify or set aside any provision of the Renton Municipal Code. 2. Section 103.5 is deleted in its entirety. 3. Sections 106.1 through 106.5 are deleted in their entirety. 4. Section 107.1 is amended to read as follows: Notice to person responsible: Whenever the code official determines that there has been a violation of this code or has grounds to believe that a violation has occurred, notice shall be given in the manner prescribed in section 107.2 as amended and the applicable provisions of the RMC Section 1-3-2, Civil Enforcement of Code. 5. Section 107.2 is amended to read as follows: Form: Such notice prescribed in section 107.1 shall be in accordance with RMC 1-3-2. In addition to the information required by RMC 1-3- 2, the notice and order shall contain: a. A statement that the building official has found the building to be dangerous with a brief and concise description of the conditions found to render the building dangerous under the provisions of section 108 of this Code. 7c. ‐ Adopting New Minimum Maintenance Standards for the  International Property Maintenance Code (1st reading 8/2/2010)Page 99 of 114 ORDINANCE NO. b. Statements advising that if any required repair or demolition work (without vacation being also required) is not commenced within the time specified, the building official: i. Will order the building vacated and posted to prevent further occupancy until the work is completed; and ii. May proceed to cause to be done and charge the costs thereof against the property or its owner. 6. Sections 107.3 through 107.4 are deleted in their entirety. 7. Section 108.1 is amended to read as follows: General: When a structure or equipment is found by the code official to be unsafe, or when a structure is found unfit for human occupancy, or is found unlawful, such structure shall be closed pursuant to the provisions of this Code. 8. Section 108.2 is amended to read as follows: Closing of vacant structures: If the structure is vacant and unfit for human habitation and occupancy, and is not in danger of structural collapse, the code official is authorized to post the structure "Do Not Occupy" and order the structure to be closed up so as not to be an attractive nuisance. Upon failure of the owner to close up such premises within the time specified in the order, the code official shall cause the premises to be closed and secured through any available public agency or by contract or arrangement by private persons and the cost thereof shall be charged against the real estate upon which the structure is located and shall be a lien upon such real estate and may be collected by any other legal resource. 9. Section 108.3 is amended and supplemented to read as follows: Notice: Whenever the code official has closed a structure or locked out equipment under the provisions of this section, notice shall be posted in a conspicuous place in, on or about the structure or equipment affected by such notice and served on the owner or the person or persons responsible for the structure or equipment in accordance with RMC 1-3-2. The notice shall be in the form prescribed in section 107.2 as amended. Every notice to vacate shall be issued, served and posted as an order to cease activity under RMC 1-3-2C. 7c. ‐ Adopting New Minimum Maintenance Standards for the  International Property Maintenance Code (1st reading 8/2/2010)Page 100 of 114 ORDINANCE NO. 10. Section 108.4 is amended and supplemented to read as follows: Placarding: Upon failure of the owner or person responsible to comply with the notice provisions within the time given, the code official shall post on or at each entry of the premises a placard indicating that the building is not fit for occupancy and other information determined relevant by the building official. 11. Section 108.4.1 is amended to read as follows: Placard removal: The code official shall remove the placard posted in accordance with the provisions of section 108 whenever the defect or defects upon which the action was based have been eliminated. Any person who defaces or removes the placard without the approval of the code official shall be subject to the penalties set forth in RMC 1-3- 2. 12. Section 108.6 is added to read as follows: Repair, vacation and demolition: The following standards shall be followed by the building official (and by the hearing examiner if an appeal is taken) in ordering the repair, vacation or demolition of any dangerous building or structure: a. Any building declared a dangerous building under this Code shall be made to comply with one of the following: i. The building shall be repaired in accordance with the current building code or other current code applicable to the type of substandard conditions requiring repair; ii. The building shall be demolished at the option of the building owner; or iii. If the building does not constitute an immediate danger to the life, limb, property or safety of the public it may be vacated, secured and maintained against entry. b. If the building or structure is in such condition as to make it immediately dangerous to the life, limb, property or safety of the public or its occupants, it shall be ordered to be vacated. 13. Section 202 is amended to read as follows: 7c. ‐ Adopting New Minimum Maintenance Standards for the  International Property Maintenance Code (1st reading 8/2/2010)Page 101 of 114 ORDINANCE NO. The definitions of GARBAGE, INOPERABLE MOTOR VEHICLE, and RUBBISH are hereby deleted. 14. Section 301.2 is amended to read as follows: Responsibility: The owner of the premises shall maintain the structures and exterior property in compliance with these requirements, except as otherwise provided for in this code. A person shall not occupy as owner-occupant or permit another person to occupy premises which are not in a sanitary and safe condition and which do not comply with the requirements of this section. 15. Subsection 301.3, Vacant buildings and land, is deleted in its entirety and replaced by the following: 301.3 Vacant buildings: All vacant buildings and premises thereof must comply with this Code. Vacant buildings shall be maintained in a clean, safe, secure and sanitary condition provided herein so as not to cause a blighting problem or otherwise adversely affect the public health, safety or quality of life. 301.3.1 Appearance: All vacant buildings must appear to be occupied, or appear able to be occupied with little or no repairs. 301.3.2 Security: All vacant buildings must be secured against outside entry at all times. Security shall be by the normal building amenities such as windows and doors having adequate strength to resist intrusion. All doors and windows must remain locked. There shall be at least one operable door into every building and into each housing unit. Exterior walls and roofs must remain intact without holes. 301.3.2.1 Architectural (cosmetic) structural panels: Architectural structural panels may be used to secure windows, doors and other openings provided they are cut to fit the opening and match the characteristics of the building. Architectural panels may be of exterior grade finished plywood or Medium Density Overlaid plywood (MDO) that is painted to match the building exterior or covered with a reflective material such as plexi-glass. 7c. ‐ Adopting New Minimum Maintenance Standards for the  International Property Maintenance Code (1st reading 8/2/2010)Page 102 of 114 ORDINANCE NO. Exception: Untreated plywood or similar structural panels may be used to secure windows, doors and other openings for a maximum period of thirty (30) days. 301.3.2.2 Security fences: Temporary construction fencing may be used for a maximum period of thirty (30) days as a method to secure a building from entry. 301.3.3 Weather protection: The exterior roofing and siding shall be maintained as required in section 304. 301.3.4 Fire Safety: 301.3.4.1 Fire protection systems: All fire suppression and alarms systems shall be maintained in a working condition and inspected as required by the Fire and Emergency Services Department. 301.3.4.2 Flammable liquids: No vacant building or premises or portion thereof shall be used for the storage of flammable liquids or other materials that constitute a safety or fire hazard. 301.3.4.3 Combustible materials: All debris, combustible materials, litter and garbage shall be removed from vacant buildings, their accessory buildings and adjoining yard areas. The building and premises shall be maintained free from such items. 301.3.4.3 Fire inspections: Periodic Fire and Emergency Services Department inspections may be required at intervals set forth by the fire chief or his or her designee. 301.3.5 Plumbing fixtures: Plumbing fixtures connected to an approved water system, an approved sewage system, or an approved natural gas utility system shall be installed in accordance with applicable codes and be maintained in sound condition and good repair or removed and the service terminated in the manner prescribed by applicable codes. 301.3.5.1 Freeze protection: The building's water systems shall be protected from freezing. 301.3.6 Electrical: Electrical service lines, wiring, outlets or fixtures not installed or maintained in accordance with applicable codes shall be repaired, removed or the electrical services terminated to the building in accordance with applicable codes. 7c. ‐ Adopting New Minimum Maintenance Standards for the  International Property Maintenance Code (1st reading 8/2/2010)Page 103 of 114 ORDINANCE NO. 301.3.7 Heating: Heating facilities or heating equipment in vacant buildings shall be removed, rendered inoperable, or maintained in accordance with applicable codes. 301.3.8 Interior floors: If a hole in a floor presents a hazard, the hole shall be covered and secured with three-quarter inch (3/4") plywood, or a material of equivalent strength, cut to overlap the hole on all sides by at least six inches (6"). 301.3.9 Termination of utilities: The code official may, by written notice to the owner and to the appropriate water, electricity or gas utility, request that water, electricity, or gas service to a vacant building be terminated or disconnected. 301.3.9.1 Restoration of service: If water, electricity or gas service has been terminated or disconnected pursuant to section 313.9, no one except the utility may take any action to restore the service, including an owner or other private party requesting restoration of service until written notification is given by the code official that service may be restored. 301.3.10 Notice to person responsible: The code official may inspect the building and premises whenever the code official has reason to believe that a building is vacant, subject to a duly issued court warrant, if there is a present danger, or under the terms of the City's community caretaking function. If the code official determines that a vacant building violates any provision of this section, the code official shall notify in writing, the owner of the building or real property upon which the building is located, or other person responsible, of the violations and required corrections and shall be given a time frame to comply. 301.3.10.1 Alternate requirements: The requirements and time frames of this section may be modified under an approved Plan of Action. Within thirty (30) days of notification that a building or real property upon which the building is located, is in violation of this section, an owner may submit a written Plan of Action for the code official to review and approve if found acceptable. A Plan of Action may allow: 1) Extended use of non-architectural panels. 2) Extended use of temporary security fencing. 3) Extended time before the demolition of a building is required. 7c. ‐ Adopting New Minimum Maintenance Standards for the  International Property Maintenance Code (1st reading 8/2/2010)Page 104 of 114 ORDINANCE NO. 4) For substandard conditions to exist for a specific period of time, provided the building is secured in an approved manner. When considering a Plan of Action, the building official shall take into consideration the magnitude of the violation and the impact to the neighborhood. 301.3.11 Enforcement: Violations of this section shall be enforced according to the provisions and procedures of RMC 1-3-2 and subject to the monetary penalties contained therein. 301.3.11.1 Abatement: A building or structure accessory thereto that remains vacant and open to entry after the required compliance date is found and declared to be a public nuisance. The code official is hereby authorized to summarily abate the violation by closing the building to unauthorized entry. The costs of abatement shall be a lien against the real property and may be collected from the owner in the manner provided by law. 301.3.11.2 Unsafe buildings and equipment: Any vacant building or equipment therein, declared unsafe is subject to the provisions of section 108 and the demolition provisions of section 110. 16. Section 302.4 is amended to read as follows: Weeds: All premises and exterior property shall be maintained free from weeds or plant growth in excess of twelve inches in height on development property or twenty-four inches (24") in height on vacant land. All noxious weeds shall be prohibited. Weeds shall be defined as all grasses, annual plants and vegetation, other than trees or shrubs; provided, however, this term shall not include cultivated flowers and gardens. Upon failure of the owner or agent having charge of a property to cut and destroy weeds after service of a notice of violation, they shall be subject to the provisions of RMC 1-3-2 Civil Enforcement of Code. 17. Section 308 is deleted in its entirety and replaced with a new Section 308 Residential Outdoor Storage, which shall read as follows: 308 Residential Outdoor Storage: 308.1 Purpose: The purpose of this section is to define and regulate the outdoor storage of materials on residential property while 7c. ‐ Adopting New Minimum Maintenance Standards for the  International Property Maintenance Code (1st reading 8/2/2010)Page 105 of 114 ORDINANCE NO. maintaining the character and use intended for single family residential neighborhoods. For purposes of this section, residentially zoned property is any property zoned RC, Rl, R4 or R8. 308.2 Allowed residential outdoor storage: For RC and Rl zoned properties, a maximum of 400 square feet of area may be used for outdoor storage. For R4 and R8 zoned properties, a maximum of two hundred (200) square feet of area may be used for outdoor storage. 308.3 Prohibited areas for outdoor storage: Outdoor storage is prohibited on residentially zoned property in the following areas: Front yards Side yards Slopes greater than 15% Designated open spaces or restricted areas Critical areas, including wetland, streams and associated buffer areas 308.4 Emergency access: Outdoor storage areas shall not prevent emergency access to the residential structure or any other building- SOS.5 Business related storage: Materials stored outdoors on residentially zoned properties shall not be owned by or used in any business or industry including a home occupation business. 308.6 Height limitations: Materials stored outdoors on residentially zoned properties shall be neatly stacked and not exceed a height of six feet (6'). Tarps may not be utilized for screening outdoor storage- SOS.? Firewood: Firewood must be split, neatly stacked, and intended for use on the premises on which it is stored. Tarps may be used to protect firewood. 308.8 Membrane structures: Membrane structures are considered outdoor storage, and subject to the location restrictions in section 308.3. Such structures shall not exceed two hundred (200) square feet in area. Membrane structures shall be immediately removed or repaired in the event of disrepair or in the event of damage caused by weather, fire, collision, accident or other forms of damage. Tarps and makeshift covers are prohibited for this use. 7c. ‐ Adopting New Minimum Maintenance Standards for the  International Property Maintenance Code (1st reading 8/2/2010)Page 106 of 114 ORDINANCE NO. 308.9 Prohibited materials: Shipping containers and other similar storage units do not qualify as accessory buildings on residentially zoned properties, and are prohibited. Hazardous materials are also prohibited for outdoor storage on residentially zoned properties. C. COPY ON FILE: At least one (1) copy of the adopted edition of the International Property Maintenance Code shall be on file in the office of the City Clerk. SECTION III. Section 4-9-050, Dangerous Buildings - Abatement Of, of Chapter 9, Permits - Specific, of Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington" is hereby repealed. SECTION IV. This ordinance shall be effective upon its passage, approval, and thirty (30) days after publication. PASSED BY THE CITY COUNCIL this day of. _, 2010. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of. _, 2010. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD:1649:7/20/10:scr Denis Law, Mayor 10 7c. ‐ Adopting New Minimum Maintenance Standards for the  International Property Maintenance Code (1st reading 8/2/2010)Page 107 of 114 ^ L*AJ,^'« ?-MO)D CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 1-3-5, UNFIT DWELLINGS, BUILDINGS AND STRUCTURES, OF CHAPTER 3, REMEDIES AND PENALTIES, OF TITLE I (ADMINISTRATIVE) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON", TO AMEND THE REGULATIONS REGARDING UNFIT BUILDINGS. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Subsection 1-3-5D, Complaint, of Chapter 3, Remedies and Penalties, of Title I (Administrative) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington", is hereby amended as follows: D. Complaint: If, after a preliminary investigation of any building or premises, the building official finds that it is unfit, substandard, boarded-up and unfit for use as a dwelling, building or structure, or required to be boarded-up and unfit for use as a dwelling, building or structure; he or she shall cause the owners to be served, either personally or, if personal service cannot be obtained, by first class and certified mail, with return receipt requested, and shall post in a conspicuous place on such property, a complaint stating in what respect such building is unfit for human habitation or other use or is substandard or that it is or should be a boarded-up building, together with the corrective action to be taken and the fees and costs to be paid. If the whereabouts of such person are unknown and cannot be ascertained by the building official in the exercise of reasonable diligence, he or she shall make an affidavit to that effect, then the 7d. ‐ Amending Unfit Building Regulations (1st reading 8/2/2010) Page 108 of 114 ORDINANCE NO. serving of such complaint or order upon such persons may be made either by personal service or by mailing a copy of the notice and orders by certified mail, postage prepaid, return receipt requested, to each person at the address appearing on the last equalized tax assessment roll of the county where the property is located, or at the address known to the county assessor. A copy of the notice and order shall also be mailed, addressed to each person, at the address of the building involved in the proceedings, if different, and to each person or party having a recorded right, title, estate, lien, or interest in the property. A copy of the complaint shall be posted in a conspicuous place on the property. Such complaint shall contain a notice that a hearing will be held before the director at a place therein fixed, not less than 10 days nor more than 30 days after the service of such complaint, that all parties in interest shall be given the right to file an answer to the complaint, and to appear in person or otherwise and give testimony at the time and place fixed in the complaint. A copy of such complaint shall also be filed with the auditor of King County, and such filing of the complaint or order shall have the force and effect of a lis pendens. SECTION II. Subsection 1-3-5F.2, of subsection 1-3-5F, Hearings Before the Director, of Chapter 3, Remedies and Penalties, of Title I (Administrative) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington", is hereby amended as follows: 7d. ‐ Amending Unfit Building Regulations (1st reading 8/2/2010) Page 109 of 114 ORDINANCE NO. 2. The director shall conduct an administrative hearing. The hearing shall bo governed by the civil rules of superior court for the state of Washington, but the strict rules of evidence shall not be applied. Any party wishing to testify shall be sworn on oath. The application of the strict rules of evidence prevailing in courts of law or equity shall not be controlling in hearings before the director or Hearing Examiner, but the director or Hearing Examiner may hear evidence that is generally reliable including, where appropriate, hearsay evidence. The building official or his or her designee and the owner may participate as parties in the hearing and each party may call witnesses. Any complainant or person affected by the violation may appear and present evidence. The City shall have the burden of demonstrating by a preponderance of evidence that a violation has occurred and that the required corrective action is reasonable. SECTION III. Subsection 1-3-5G.2, of subsection 1-3-5G, Hearings Before the Hearing Examiner, of Chapter 3, Remedies and Penalties, of Title I (Administrative) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington", is hereby amended as follows: 2. Within 30 days from the date of service and posting of an order of the director, an owner may file an appeal with the hearing examiner by filing a written notice of appeal with the City Clerk setting out the reasons he believes the findings or order of the director to be erroneous. There will be not less than 10 or more than 30 days from the date of said appeal or referral and the hearing. Notice of the time and place of the hearing shall be made in accord with RMC i- 7d. ‐ Amending Unfit Building Regulations (1st reading 8/2/2010) Page 110 of 114 ORDINANCE NO. 10-5 4-8-110E. The matter of the appeal will be scheduled for public hearing before the hearing examiner so as to allow 10 days' notice of the hearing to the appellant and all interested parties and to permit final decision thereon to be made within 60 days after the filing of the appeal. The filing of the notice of appeal shall stay the order of the director, except so much thereof as requires temporary measures, such as securing of the building to minimize any emergent danger to the public health or safety. SECTION IV. Subsection 1-3-5H.1, of subsection 1-3-5H, Enforcement, of Chapter 3, Remedies and Penalties, of Title I (Administrative) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington", is hereby amended as follows: 1. The order of the director or the hearing examiner may prescribe times within which demolition shall be commenced or completed. If the action is not commenced or completed within the prescribed time, or if no time is prescribed within the time for appeal, the building official may seek the appropriate warrant from King County Superior Court to enter upon the property, and cause the building to be demolished and the premises to be suitably filled and cleared as provided by RMC 1 10 4. If satisfactory progress has been made and sufficient evidence is presented that the work will be completed within a reasonable time, the director or the hearing examiner may extend the time for completion of the work. If satisfactory or substantial progress has not been made, the director or the examiner may cause the building to be demolished and the premises suitably filled and cleared as provided by RMC 1 7d. ‐ Amending Unfit Building Regulations (1st reading 8/2/2010) Page 111 of 114 ORDINANCE NO. iO-4. The building official shall lot bids for any demolition in accordanco with RMC 1 10 10. SECTION V. Subsections 1-3-51.2 and 1-3-51.5, of subsection 1-3-51, Costs, of Chapter 3, Remedies and Penalties, of Title 1 (Administrative) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington", are hereby amended as follows: 2. Tho costs of abatement, repair, alteration or improvement, or vacating and closing, or romoval or demolition, when borne by the City, shall be assessed against the real property upon which such costs wore incurred as a lion unless paid. The City Clerk shall certify to the County Treasurer the confirmed amount of the actual costs and expenses as provided in Subsection 1.1 above. Upon certification to him or her by the City Clerk, the County Treasurer shall enter the amount of such assessment upon the tax rolls against the property for the current year, and the same shall become a part of the general taxes for that year to be collected at the same time and with interest at such rates and in such manner as provided for in RCW 84.56.020 for delinquent taxes, and when collected to be deposited to the credit of the general fund of the City of Renton. The assessment shall constitute a lien against the property which shall be of equal rank with state, county and municipal taxes. 7d. ‐ Amending Unfit Building Regulations (1st reading 8/2/2010) Page 112 of 114 ORDINANCE NO. 5. In addition to actual abatement costs, the following administrative fees shall be assessed and collected in the same manner: a. Where abatement is accomplished prior to director hearing: $300.00; provided, the building official may waive these fees if abatement is complete 48 hours prior to a director hearing; or b. Where abatement is accomplished subsequent to or less than 48 hours prior to a director hearing: $1,500; or c. Where abatement is accomplished following breach of an agreement or understanding between a property owner and building official, director, or hearing examiner: $3,000; or d. Where the abatement is accomplished by the City following hearing or default of the property owner: $3,000. SECTION VI. This ordinance shall be effective upon its passage, approval, and thirty (30) days after publication. PASSED BY THE CITY COUNCIL this day of , 2010. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of __ , 2010. Denis Law, Mayor 7d. ‐ Amending Unfit Building Regulations (1st reading 8/2/2010) Page 113 of 114 ORDINANCE NO. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD:1647:7/20/10:scr 7d. ‐ Amending Unfit Building Regulations (1st reading 8/2/2010) Page 114 of 114