HomeMy WebLinkAboutCouncil 11/14/2011AGENDA
RENTON CITY COUNCIL
REGULAR MEETING
November 14, 2011
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.SPECIAL PRESENTATION
a. Renton FilmFrenzy IV & Renton Reporter People's Choice Award
4.ADMINISTRATIVE REPORT
5.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
comment period will be limited to one‐half hour. The second audience comment period later on in
the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please
walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST
NAME.
6.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 11/7/2011. Council concur.
b. Community Services Department recommends approval of Housing Repair Assistance Program
Policy changes regarding eligibility requirements for manufactured homes (mobile homes), and
for household re‐applications due to extenuating circumstances. Refer to Community Services
Committee.
c. Community Services Department recommends approval of a contract with Renton School
District #403 regarding shared use of the IKEA Performing Arts Center through 8/31/2014.
Council concur. (See 8.a. for resolution.)
d. Community Services Department submits CAG‐11‐126, Maintenance Facilities HVAC
Improvements, and requests approval of the project, final pay estimate in the amount of
$6,359.87, commencement of a 60‐day lien period, and release of retained amount of
$5,497.50 to Cornice Construction, contractor, if all required releases are obtained. Council
concur.
e. Executive Department recommends approval of an amendment to CAG‐11‐178, with PRR, Inc.,
in the amount of $5,000 to complete the Renton Community Survey. Council concur.
f. Fire and Emergency Services Department recommends approval of Amendment #5 TO CAG‐09‐
081, accepting $1,192,331 from King County for basic life support services for 2012 to be
divided amongst the City ‐ $885,781, King County Fire District #25 ‐ $103,620, and King County
Fire District #40 ‐ $202,930. Council concur.
7.UNFINISHED BUSINESS
Page 1 of 61
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Committee of the Whole: Maintenance of Residential Stormwater Facilities; 2011/2012 Mid‐
Biennium Budget Amendment*
b. Community Services Committee: Cold Weather Shelter Agreements
c. Finance Committee: Enterprise Phone System Contract with TRI‐TEC Communications
8.RESOLUTIONS AND ORDINANCES
Resolution:
a. Interlocal agreement with Renton School District regarding use of Ikea Performing Arts
Center (See 6.c.)
Ordinances for first reading:
a. 2012 Property Tax Levy (See 7.a.)
b. 2011/2012 Mid‐biennium Budget Amendment (See 7.a.)
Ordinances for second and final reading:
a. Criminal and nuisance conduct code amendment (1st reading 11/7/2011)
b. Secondhand Dealers/Precious Metals Transactions code amendment (1st reading
11/7/2011)
9.NEW BUSINESS
(Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.)
10.AUDIENCE COMMENT
11.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
COUNCIL CHAMBERS
Monday, 5 p.m.
Maintenance of Residential Stormwater Facilities;2011/2012 Mid‐Biennium Budget Adjustment;
Library Design Update
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 2 of 61
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Housing Repair Assistance Program Policy
changes
Meeting:
Regular Council - 14 Nov 2011
Exhibits:
Issue Paper
Housing Repair Assistance Program Policies
Human Services Advisory Committee Minutes
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Karen Bergsvik, ext. 6652
Recommended Action:
Refer to Community Services Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The Housing Repair Assistance Program (HRAP) is proposing to change its policies so that:
• Only manufactured homes (mobile homes) built in the US after 6-15-76 will be eligible for services,
and
• If a household is deemed ineligible for services, and if that household’s income or family size changes
during the year, they can re-apply for the program due to the extenuating circumstances .
The purpose of these proposed changes to the existing HRAP policies is to:
l clearly define eligibility for mobile homes and to focus the expenditure of program resources on
mobile homes that have been built in the last 35 years and are certified to meet U.S. Department
of Housing and Urban Development (HUD) standards.
l allow households that were denied for the program, to reapply if their family size or income
changes within the year and it now makes them eligible for the program. The change will allow
the program to serve these households if there is a health or safety concern that requires
immediate attention.
The Human Services Advisory Committee has reviewed and approved these changes.
STAFF RECOMMENDATION:
Approve that effective 1/1/12 only manufactured homes (mobile homes) built in the US after 6-15-76
will be eligible for services, and if a household is deemed ineligible for services, and if that household’s
income or family size changes during the year, that they can re-apply for the program due to the
extenuating circumstances.
6b. ‐ Community Services Department recommends approval of Housing
Repair Assistance Program Policy changes regarding eligibility Page 3 of 61
H:\Human Services/HRAP.docx
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:November 3, 2011
TO:Terri Briere, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Karen Bergsvik, Human Services Manager, Ext. 6652
SUBJECT:Housing Repair Assistance Program
ISSUE:
Should the Housing Repair Assistance Program (HRAP) change its policies so that:
·Only manufactured homes (mobile homes) built in the United States after 6-15-76 will
be eligible for services.
·If a household is deemed ineligible for services, and if that household’s income or family
size changes during the year, they can re-apply for the program due to the extenuating
circumstances.
RECOMMENDATION:
Approve the changes in the HRAP policies.
BACKGROUND SUMMARY:
The Housing Repair Assistance Program provides and promotes the repair and maintenance of
housing for individuals and families of extremely low/very low/low income living within the
Renton city limits. The income limits are attached. The program objectives are:
·Provide minor housing repair services to homeowners with very low/low/moderate
incomes;
·Maintain the ability of clients to remain in their own homes and be independent;
·Encourage the participation of service providers, the business community, and the
residents of the City of Renton in supporting housing maintenance and repair assistance
to the local community;
·Focus housing repair services on maintaining the safety and health of the occupants and
preserving the dwelling; and
·Reflect the most current demographics of the City of Renton in the program’s client
base.
HRAP began in 1978. The program served 305 households and performed 1219 minor home
repairs in 2010.
There are six mobile home parks in the City of Renton. The majority of HRAP’s new imobile
6b. ‐ Community Services Department recommends approval of Housing
Repair Assistance Program Policy changes regarding eligibility Page 4 of 61
Terri Briere, Council President
Members of Renton City Council
Page 2 of 3
November 3, 2011
H:\Human Services\- New structure\Council\11 issue papers\HRAP.docx
home clients live in Vantage Glen and Leisure Estates.
·Vantage Glenn has 164 mobile homes and will not be affected by the proposed change.
The units are not mobile homes but modular homes with permanent installation on a
foundation.
·Leisure Estates – there are 250 units of which approximately 25 receive services, and
four are older than 1976.
·Sunnydale – there are 188 units, of which 20 to 30 receive services. No units are older
than 1976.
·Wonderland Estates – there are 123 units. Of those, five units were built in 1976 and 26
units were built after 1976. We estimate that we serve 15 households at this location.
King County Housing Authority, owner of the property, has agreed to allow only mobile
homes built after 1976 to move onto the vacant spaces.
·Valley View has 46 pads. Of these, 20 are older than 1976 and four were built in 1976.
One homeowner is a client.
·Hilands Mobile Home Manor has 49 pads of which 39 are older than 1976 and one was
built in 1976. HRAP currently has no clients at this location.
The purpose of these proposed changes to the existing HRAP policy is to clearly define eligibility
for mobile homes and to focus the expenditure of program resources on mobile homes that
have been built in the last 35 years and are certified to meet U.S. Department of Housing and
Urban Development (HUD) standards. HUD standards include but are not limited to: body and
frame requirements, thermal protection, plumbing, electrical and fire safety. These certified
homes are built safer, to unified standards, have a longer life cycle potential and the structural
integrity to be moved if desired.
Mobile homes built prior to 1976 are aging and some are in serious disrepair and need major
maintenance and repair services. The cost of the repairs may exceed the value of the mobile
home, which is not a good use of funds. Some of these mobile homes are unsafe and/or
unhealthy for City staff to enter because of their condition. Additionally, repairs in older mobile
homes require more time to execute than similar repairs in newer mobile homes built to HUD
standards. The lack of consistency and uniformity in non-certified pre 1976 construction
methods and materials make every repair a custom job requiring more staff time.
In February of 2007, the City of Kent Housing Repair Program stopped serving all mobile homes
except for emergency services to seniors or disabled occupants in mobile homes built after
1976. The King County Housing Repair Program serves low to moderate income residents of
King County. It has an emergency grant program for mobile homes on rented land and a
deferred home loan program for mobile homes on occupant owners land. Information about
these programs will be distributed at the mobile home parks, posted on the City’s website, and
given to mobile home tenants that call. Currently all new applicants to the program receive this
information with their application packet.
Currently residents can apply to HRAP once per year, and the income verification is the previous
6b. ‐ Community Services Department recommends approval of Housing
Repair Assistance Program Policy changes regarding eligibility Page 5 of 61
Terri Briere, Council President
Members of Renton City Council
Page 3 of 3
November 3, 2011
H:\Human Services\- New structure\Council\11 issue papers\HRAP.docx
year’s income tax statement. This process does not allow for extenuating circumstances when
there is a change in family income or family size during the year, which may make a previously
ineligible applicant eligible. The proposed change in policy gives the program the flexibility to
serve these families if there is a health or safety need that requires immediate attention.
The Human Services Advisory Committee approved the mobile home policy change on 2/17/09
and the extenuating circumstance policy was approved 6/21/11. The minutes are attached.
CONCLUSION
Approve the change in policies effective 1/1/12, so that:
·Only manufactured homes (mobile homes) built in the US after 6-15-76 will be eligible
for services.
·If a household is deemed ineligible for services, and if that household’s income or family
size changes during the year, they can re-apply for the program due to the extenuating
circumstances.
cc:Jay Covington, Chief Administrative Officer
Larry Warren, City Attorney
Garmon Newson, Assistant City Attorney
Iwen Wang, Administrator Finance/IS
i 53 Assessments were done from January 2010 to September 2010 for new clients in mobile homes. All but two
lived at Vantage Glen. Vantage Glenn is owned by King County Housing Authority.
6b. ‐ Community Services Department recommends approval of Housing
Repair Assistance Program Policy changes regarding eligibility Page 6 of 61
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CITY OF RENTON
Community Services Department/Human Services Division
Housing Repair Assistance Program Policies
The Housing Repair Assistance Program (HRAP) provides and promotes the repair and
maintenance of housing for individuals and families living within the Renton City limits
earning 80% or less of area median income as defined by the U.S. Department of Housing
and Urban Development (HUD). HRAP is partially funded through the Community
Development Block Grant Program (CDBG) and must conform to CDBG regulations. These
regulations provide overall guidelines that must be followed but are designed to allow
agencies greater flexibility in program implementation.
Due to increased demand and limited resources of the Housing Repair Assistance
Program, the following policies have been adopted to assist staff in implementing this
program. Meeting the eligibility requirements listed below does not guarantee services
will be provided. In order to maximize the effectiveness of the limited resources available,
staff will be responsible for interpreting and applying the policies set forth below and will
make the final determination on the provision of services.
PROGRAM OBJECTIVES
*Provide minor housing repair services to homeowners with incomes meeting HUD
guidelines.
*Maintain the ability of clients to remain in their own homes and to be independent.
*Encourage the participation of service providers, the business community, and the
residents of the City of Renton to support housing maintenance and repair
assistance to the local community.
*Housing repair services will focus on maintaining the safety and health of the
occupants and preserving the dwelling.
*The program will strive to have 80% or less of area median income Renton
homeowners as clients that reflect the most current demographics of the City of
Renton.
1. Eligibility Requirements
In order to be considered for services in this program, the applicant must:
*Reside within the Renton city limits.
*Own and reside in the dwelling requiring services for at least 12 months prior to
requesting service. The home cannot be for sale at any time while in the program.
*The gross annual income for the household must not exceed the income level by
household size as defined by HUD income guidelines. The household will be required
to report the income for all persons residing in the household but may exclude the
income of a caregiver assisting them during an illness.
*Current year extenuating circumstances resulting from a change in a family’s income
or family size during the year, which may make a previously ineligible applicant
eligible, will be considered upon request and submission of a new application.
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Repair Assistance Program Policy changes regarding eligibility Page 7 of 61
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*Limitations to extenuating circumstances eligibility: An extenuating circumstance
consideration of eligibility is a one-time per family exception that will last for 6
months from date of acceptance into the program.
a)A maximum of $2000 will be available for this 6 month period.
b)A home assessment will not be performed.
c)All other program policies will apply.
Requirements for extenuating circumstance application:
*Applicant must have been denied HRAP eligibility through the normal application
process.
*Applicant home must have a health or safety need requiring immediate action.
*Applicant must document loss of employment and income.
*Applicant must document change in family size.
2. Program Limitations
*Staff may deny services to any dwelling where an unsafe or unhealthy working
situation exists.
*Services will not be provided if the service work is covered by the homeowner's
property insurance policy or by warranty.
*Services for condominiums will be for interior work only.
* Services for a multifamily unit will be done only on the part that is owned and
occupied by the client.
*Services must comply with all Home Owner Associations and/or Manufactured Home
Park policies.
*Eligibility for manufactured homes is limited to those built in the U.S. after June 15,
1976, that are labeled and certified by the manufacturer to be built in accordance with
the U.S. Department of Housing and Urban Development's Construction and Safety
Standards in effect on the date the home was manufactured.
*Services are offered only for the housing structure and utility systems. Services are
not offered to free standing items, like appliances, circulating fans, heaters, and
lamps.
*Intentional damage to the home will not be covered. The exception is in the case of
domestic violence. Repairs will be made only if the offender is no longer in the home.
*Homes in violation of City of Renton building codes, fire or municipal codes will not
receive services until the code violations are fixed. The Housing Repair Assistance
Program may help a homeowner comply with the code(s), if the services required are
within the scope of the program.
*Financial assistance will not be given to City of Renton residents of mobile home
parks to relocate to other mobile home parks, nor will they be eligible for any service
once a mobile home park has received written notice of an impending sale.
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Repair Assistance Program Policy changes regarding eligibility Page 8 of 61
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3. Definitions
The program provides services for single family residences, multifamily residences,
condominiums, and manufactured homes only. Unattached structures and structures that
house vehicles will not receive services.
*A single-family residence is a one family dwelling which is not attached to any other
dwelling by any means except fences, has a permanent foundation and is surrounded
by open space of yards.
*A multifamily residence is a one-family dwelling attached to one or more other
one-family dwellings by a common roof wall or floor.
*A manufactured home is a home built in the U.S. after June 15, 1976, that is labeled
and certified by the manufacturer to be built in accordance with the U.S. Department
of Housing and Urban Development's Construction and Safety Standards in effect on
the date the home was manufactured.
4. Repair Budget Limitations
A maximum of $10,000 per dwelling will be spent every 10 years. Maximum expenditures
per client per calendar year are as follows:
·$4000 - Very low income (30% and below HUD income guidelines)
·$2000 - Low income (above 30% to 50% of HUD income guidelines)
·$750 – Moderate income (above 50% to 80% of HUD income guidelines)
If services are completed by the Housing Repair Assistance Program staff, the cost of
labor, materials and supplies will be included. If a private contractor is used, total invoice
cost will be included.
5. Services Provided
·Safety
Install smoke and carbon monoxide alarms
Staff will install smoke and carbon monoxide alarms with homeowner approval. The
units will be installed according to manufacturer instructions and will be located per
current City of Renton Building Code or International Residential Code, whichever
takes precedence.
Repair/replace and install security lighting if an existing electrical circuit is available
Install hot water tank security straps for earthquake preparedness
Repair or replace faulty exterior doors and stairways
Repair or replace faulty electrical switches, receptacles ceiling light fixtures,
electrical service panel circuit breakers and electrical circuits
Repair, replace and/or install locksets and dead bolts
Apply non-skid material as needed
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Repair Assistance Program Policy changes regarding eligibility Page 9 of 61
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·Health
Replace furnace filters
Repair or replace furnaces and heaters that are not free-standing and are the sole
source of heat in the dwelling
Clear clogged drains
Once a year professional licensed pest control service. No ongoing pest control
maintenance contracts
Repair or replace hot water tanks
Repair or replace faulty exhaust fans
·Adaptations for disabilities
Install exterior ramps
Install/repair/replace special equipment like handrails, grab bars, door knobs,
faucet handles
·Maintenance of basic structure
Repair or replace leaking faucets, toilets, sinks, drains or pipes
Repair decks only if used as an exit
Apply treatment to inhibit and kill moss on roof of main structure
Install water shut-off valves
Repair dry rot on the interior/exterior
Replace broken window panes
·Weather-proofing
Repair minor roof leaks
Caulk door and window jambs
Caulk chimney flashing
Install weatherstripping to exterior doors
Repair or replace gutters and downspouts
6. Use of Contractors
Contractors may be hired for services that need to be addressed immediately if staff is not
available, or if the repair requires tools, licensing, or expertise not available from staff.
Contractors will be required to provide proof of liability insurance and a business license.
7. Service Priority
Priority for services will be determined by the seriousness of the repair relative to other
pending service requests, the hardship to the client if the repair is not completed in a
timely manner, the scope of work, date of request, and the income of the household.
Those households with the lowest incomes will be considered a higher priority than those
with greater incomes.
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Repair Assistance Program Policy changes regarding eligibility Page 10 of 61
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8. Referrals
Services estimated to exceed the client’s maximum expenditure limits will be referred to
other programs, organizations, and agencies. The homeowner will decide whether or not
to work with these organizations. The City will not be liable for any referrals.
9. Joint Projects with Volunteer Groups
There may be home repair projects done jointly with volunteer groups. Staff will review all
proposed volunteer projects, be responsible for training volunteers and making sure City
Volunteer Policies are followed. Materials and technical assistance may be provided when
an organization has offered to contribute all or part of the labor.
10. Grievance Policy
If the applicant believes program eligibility requirements have been met and services have
been unfairly denied, applicant must submit a written request for review within 30 days of
being notified of the denial. This letter, containing the reasons applicant feels the decision
to be in error, shall be addressed by the Human Services Manager who will review the
matter and respond with a decision within 10 working days of receipt of applicant's letter.
If services are still denied, the applicant may then request a review by the Human Services
Advisory Committee. This request must also be in writing and received within 20 working
days from the date the review decision was mailed. The Committee will review the issue
and make a determination at their next monthly meeting.
If the applicant still disagrees with the determination the Community Services
Administrator will review it. The written request for review must be received within 20
working days from the date the Committee's decision was mailed. The decision of the
Community Services Administrator will be final.
If a client feels that work was not done satisfactorily, the Housing Repair Coordinator will
assess the work. If a mutually agreed upon solution costs less than the maximum yearly
expenditure per client the repair will be done. If it costs more, the client will be given
information as how to file a claim with the City of Renton.
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Repair Assistance Program Policy changes regarding eligibility Page 11 of 61
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MINUTES
City of Renton
Human Services Advisory Committee
Tuesday, February 17, 2009 City Hall, 7th Floor
3:00 p.m. Council Conference Room
Committee members
present:
Margie Albritton
Rolf Dragseth
Charlie Gray
Alicia Glenwell
Robin Jones
Rob Spier
Elizabeth Stevens
Samantha Williams
Absent:
Anthony Costanti
Adria Krail
Staff Contacts:
Karen Bergsvik
425-430-6652
kbergsvik@rentonwa.gov
Dianne Utecht
425-430-6655
dutecht@rentonwa.gov
Katie McClincy
425-430-7555
kmcclincy@rentonwa.gov
Carol Allread
425-430-6650
callread@rentonwa.gov
For your calendars:
The date of the next regular meeting is Tuesday, March 17, at 3:00 p.m. in the Council Conference
Room, 7th Floor, Renton City Hall.
Elizabeth called the meeting to order at 3:00 p.m.
1.Minutes from January 20, 2009, Retreat Meeting: It was moved, seconded and carried to approve
the January minutes.
2.Update on Housing Quality Standards: Tim reviewed the previously proposed policy change to limit
the housing repair assistance program services to manufactured (mobile) homes built in the U.S. after
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June 15, 1976. The Committee had asked staff to look into Housing Quality Standards and report back
to them. It was determined that implementing the standards may be costly due to additional inspection
requirements and it also may eliminate those in need, as potential clients may have to make repairs to
their home prior to qualifying for the program. Tim stated that if the proposed policy is implemented,
current clients who own manufactured homes built prior to June 15, 1976, can be grandfathered in. The
members voted six in favor, one against, that the HRAP policies be changed so that only manufactured
homes built in the U.S. after June 15, 1976, will be eligible for services. Tim will continue to explore the
idea of having minimum standards that every house, regardless of type, will need to meet to receive
services.
3.One Night Count and South King County Response to Homelessness: Jason Johnson, of the City
of Kent Division of Housing and Human Services, provided an overview of the Ten Year Plan to End
Homelessness in King County. The plan was written approximately four years ago with the City of
Renton endorsing the plan two years ago. Jason said that the main goal of the plan is to provide
permanent housing for all homeless people. He referenced the Call for Action Brochure, which outlines
the eight strategies for ending homelessness in South King County. It provides real data on
homelessness in South King County. An insert specific to Renton is being developed, and will include
how many students in schools are homeless, how many shelter beds are being filled and how many
individuals are turned away from shelters each night.
Tim briefed the Committee on the One Night Count of the unsheltered homeless. He was the co-leader
for the One Night Count in Renton, with Nancy Piombo, of Communities in Schools of Renton. It was
noted that the count more than doubled this year, increasing to 90 homeless counted, up from 44 last
year. This can be attributed to the fact that more families are car camping. Two of the count areas were
also divided into two teams each, and this may have increased the accuracy of the count this year.
4.Absences: The bylaws of HSAC in Article 2, Section 5, were modified in December, 2007, to state
that three absences in one year shall be cause for dismissal, and removed the possibility of a quorum to
excuse an absence. As member Cheryl Haskins had three absences in 2008, she was asked to resign,
creating a vacancy on the Committee. Alicia and Margie volunteered to form a sub-committee to
interview prospective new members for the Human Services Advisory Committee. To date there are six
applicants that have applied in the past 12 months. There was a discussion about recruitment and
several ideas were presented. They include: the opening be announced at the City Council meeting,
and for current members to consider individuals from their own professional affiliations. Past members
can apply to be on the Committee again.
5.Committee Protocols: Robin emphasized ground rules for the meetings. Members should come
prepared to the meeting, listen while someone else is speaking, and use the parking lot if the discussion
gets off topic. These courtesies will help to maximize the limited amount of time the Committee has to
meet each month. Additionally, he asked that more involved issues be brought to his attention or that of
Karen or Elizabeth (the Vice-Chair). Robin expressed appreciation for the positive interaction between
members at the retreat in January.
6.City of Renton Business Plan: An invitation has been extended to the Mayor and/or Jay Covington to
come to the March meeting to answer specific questions about the Plan. Karen reviewed the four
bullets on the back side of the Plan that the Human Services Division will be working on.
7.2008 Year End Agency Performance: Katherine’s House and Way Back Inn were the two agencies
that did not meet their 2008 performance goals. Katherine’s House has only served one Renton
resident in the past year; she is excelling in the program and achieving her goals. Dianne indicated that
due to limited bed space, we do not ask that they keep a bed open in case a Renton resident qualifies
for the program. Way Back Inn did not serve the number of individuals stated in their performance
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goals. They are seeing a trend in smaller families and staff decided that it would be unfair to penalize
them for not serving the number of projected individuals due to the size of their families. They were fully
funded in 2008, and in 2009 they will track the number of families (not individuals) being served.
8.2008 Performance Narratives: A sample of the narratives that agencies submit with their quarterly
reports was included in the packet. It was decided not to provide the narrative information unless the
agency is not meeting their performance goals.
9.Agency Visit: The Human Services Advisory Committee will visit St. Vincent de Paul on Friday, March
6, 2009, at 11:30 am. Karen requested that if members have questions of the agency to present them
to her or Dianne in advance.
The meeting was adjourned at 5:00 p.m.
Robin Jones, Chair
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Repair Assistance Program Policy changes regarding eligibility Page 14 of 61
MINUTES
City of Renton
Human Services Advisory Committee
Tuesday, June 21, 2011 City Hall, 7th Floor
3:00 p.m. Council Conference Room
Committee members
present:
Margie Albritton
Rolf Dragseth
Alicia Glenwell
Charlie Gray
Robin Jones
Adria Krail
Linda Smith, Chair
Rob Spier, Vice-Chair
Nicole Wicks
Absent:
Elizabeth Stevens
Staff Contacts:
Karen Bergsvik
425-430-6652
kbergsvik@rentonwa.gov
Dianne Utecht
425-430-6655
dutecht@rentonwa.gov
Carol Allread
425-430-6695
callread@rentonwa.gov
For your calendars:
The date of the next regular meeting is Tuesday, July 19, in Kent.
We will meet at 3:20 p.m. at Pediatric Interim Care Center:
328 4th Ave S., Kent, WA 98032. Phone: 253-852-5253
Afterwards, we will go to Dynamic Family Services:
10811 SE Kent-Kangley Road, Kent, WA 98030. Phone: 253-854-5660
Linda called the meeting to order at 3:00 p.m.
1.Minutes from May 17, 2011, Meeting: It was moved by Linda and seconded by Charlie, and carried to
approve the May minutes.
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June 21, 2011
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2.Housing Repair Assistance Program (HRAP) – Update and policy changes:
Tim Lawless, Housing Repair Coordinator: The two main focus areas of the program are health and
safety. The four primary service areas are heating system repairs, plumbing system repairs, electrical
system repairs, and disability aids. Tim provided an overview of two of the three proposed policy
changes:
1) The value for the applicant’s dwelling as reported by the King County Department of Assessments
must not exceed 80% of the most current data from the previous year’s King County home median
resale value.
2) Current year extenuating circumstances resulting from a change in a family’s income or family size
during the year, which may make a previously ineligible applicant eligible, will be considered upon
request and submission of a new application.
3) This change has already been agreed upon by the Committee. It has not yet been approved by the
City Council: The program will not serve manufactured homes made prior to 1976. A manufactured
home is a home built in the U.S. after June 15, 1976, that is labeled and certified by the manufacturer to
be built in accordance with the U.S. Department of Housing and Urban Development’s Construction and
Safety Standards in effect on the date the home was manufactured.
There was a discussion about proposed change number one. Members asked what the need is for it if
1) it would have only affected two homes in 2010, 2) if the Department of Housing and Urban
Development (HUD) does not require it why would we, thus making restrictions tighter, and 3) is there a
better measurement than the King County Department of Assessments? It was decided that staff would
bring back a better measurement at the next meeting. Charlie motioned to approve the rest of the
proposed changes and Alicia seconded the motion. Motion carried.
3.Human Services cuts at federal and state level: Karen will get Renton and King County specific data to
see what these cuts mean for the community. She will share that information with the Committee
when it is available. In the short term, we should expect to see more support needed for the homeless.
Conversations will be held at the sub-regional level to explore things that can be done to increase
efficiencies, allow communities to do more with less, and avoid duplication of efforts.
4.Funding Process - Update: Terry Higashiyama, Community Services Administrator, and Karen met with
Terri Briere, Council President, to discuss the funding process that the Committee is using and seek her
feedback. The good things that Human Services staff were doing was discussed (Meet and Greet with
agencies, capacity building, technical assistance) and it was decided to share this with Council in the fall.
5.Veterans and Human Services Levy: This levy, which is on the August 16, 2011, ballot, is critical to
Renton residents. It funds the Veterans Center at WorkSource Renton, providing services locally and
preventing veterans from having to go downtown for assistance. It also supports the Mobile Medical
Van for the homeless, and many recipients of that care are veterans. Loran Lichty and Anna Markee will
present information to the Community Services Committee about the Veterans and Human Services
Levy on Monday, June 27, at 5:00 p.m. in the Council Conference room. Committee members
expressed an interest in getting additional information so they can advocate for this levy in the
community. Karen will email them when she has the information.
6.Updates:
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Human Services Advisory Committee Minutes
June 21, 2011
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a) Summer Lunch Program: The partnership between City of Renton Staff, Renton School District, and
community partners is off to a great start this year. Dianne reported that we have 14 sites, which is a
record. Craft projects will be offered this year at Heritage Park on specific dates.
b) Capacity Building: Nathan Phillips, capacity building consultant, surveyed the agencies to determine
areas of need. We received 18 survey responses. He made a recommendation for training topics based
on the results of the survey. Adria, Linda, and Dianne presented the recommendations to the
Committee to get their input on the topics. After discussion, the Committee decided on Grantwriting,
The Basics of a Fundraising Plan, and Building an Organizational Dashboard: Using Benchmarks and
Outcomes to Measure Agency Performance. Robin made a motion to offer these three trainings, and
Adria seconded the motion. Motion carried. Dianne mentioned that a fourth training is an option, and
it was agreed that surveying the agencies after the initial trainings would help determine the need for a
fourth.
c) Resource Fair: King County Housing Authority, Seattle Housing Authority, and Renton Housing
Authority plan to do a Resource Fair at the Pavilion. They would like the city to be a co-sponsor. The
goal will be to offer services and information to help
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families become self sufficient. Adria offered to work with the agencies we fund. She will fold the
proposed Resource Fair into this larger event, learn from it and use the knowledge for the fair she wants
to do on a more regular basis. Karen will write the proposal for the City to co-sponsor the event. Adria
still wants to hold her Resource Fair in November to ensure that families get help for the holidays.
7.South King Council of Human Services Annual Luncheon: The South King Council of Human Services
annual luncheon will be held on Tuesday, June 28, at Emerald Downs. The topic of discussion is “South
King County-Where Do We Go from Here?” and will feature keynote speaker Norman Rice, Seattle
Foundation President & CEO.
8.Agency Visit Schedule: The July meeting will be held in Kent and the Committee will visit two newly
funded agencies: Dynamic Family Services, and Pediatric Interim Care Center.
9.Adjournment: Alicia motioned to adjourn the meeting. Rolf seconded the motion and the meeting was
adjourned at 4:50 p.m.
Linda Smith, Chair
6b. ‐ Community Services Department recommends approval of Housing
Repair Assistance Program Policy changes regarding eligibility Page 18 of 61
H:\Human Services\- New structure\Agencies - contracted\11 Agencies\2011_inclimits.doc2011_inclimits.doc
2011 HUD INCOME GUIDELINES
Median Family Income = $86,800
Effective June 1, 2011
30% MEDIAN 50% MEDIAN 80% MEDIAN
FAMILY EXTREMELY LOW-MODERATE-
SIZE LOW-INCOME INCOME INCOME
1 $18,250 $30,400 $44,950
2 $20,850 $34,750 $51,400
3 $23,450 $39,100 $57,800
4 $26,050 $43,400 $64,200
5 $28,150 $46,900 $69,350
6 $30,250 $50,350 $74,500
7 $32,350 $53,850 $79,650
8 $34,400 $57,300 $84,750
6b. ‐ Community Services Department recommends approval of Housing
Repair Assistance Program Policy changes regarding eligibility Page 19 of 61
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Agreement Between the Renton School District
and the City of Renton Concerning use of the
Renton IKEA Perofrming Arts Center
Meeting:
Regular Council - 14 Nov 2011
Exhibits:
Proposed Agreement
Resolution
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Kris Stimpson, Recreation Manager, extension
6713
Recommended Action:
Council concur
Fiscal Impact:
Expenditure Required: $ 0 Transfer Amendment: $0
Amount Budgeted: $ 0 Revenue Generated: $0
Total Project Budget: $ 0 City Share Total Project: $ 0
SUMMARY OF ACTION:
In 1999, the Renton Community, Renton School District, City of Renton, and the Renton Community
Foundation formed a unique partnership. The result is an example of private and public entities working
together to make both tax and private dollars stretch in new and creative ways. The original Renton
IKEA Performing Arts Center (IPAC) Agreement between the City and Renton School District was
authorized in 2003, and renewed in 2007. This new agreement is essentially an extension, and would
be in effect for three years, through 2014. Changes in the new agreement include:
1. Change the calendar dates from January 1 to December 31, to September 1 to August 31 (Section IX).
2. Change the Staff Contact from Jerry Rerecich to Kris Stimpson (Section XVI).
STAFF RECOMMENDATION:
Authorize signing of the agreement between the Renton School District and the City of Renton
regarding use of the Renton IKEA Performing Arts Center.
6c. ‐ Community Services Department recommends approval of a
contract with Renton School District #403 regarding shared use of Page 20 of 61
Agreement between the City of Renton and the Renton School District
Page 1 of 5
AGREEMENT BETWEEN RENTON SCHOOL DISTRICT #403
And
CITY OF RENTON
This Agreement, made and entered into this ___ day of ____, 20___, by and
between the City of Renton, a non charter code city under RCW 35A, a municipal
corporation, hereinafter called the “City” and the Renton School District #403, State of
Washington, hereinafter called “District.”
WITNESSETH
WHEREAS, the City has established by ordinance the Community Services
Department to be responsible for carrying out the purpose of community recreation by
offering and supporting cultural arts programs, public assemblies and special events
conducted at various venues; and
WHEREAS, the governing bodies of the City and the District are mutually
interested in the development of these programs; and
WHEREAS, the City and the District are authorized to enter into agreements with
each other, and to do any and all things necessary or convenient to aid and cooperate in
the cultivation of good citizenship by providing for adequate programs of community
recreation; and
WHEREAS, the District owns and operates the Renton IKEA Performing Arts
Center within the City of Renton which could be used for programs of community
recreation when not otherwise required for educational purposes or related reasons; and
WHEREAS, in the interest of providing the best public services with the least
possible expenditure of public funds, cooperative use of such facilities is desirable; and
WHEREAS, the intent of the City’s comprehensive plan and Arts & Culture
Master Plan includes use of public community resources and a joint use concept can
provide for the better utilization by both parties;
NOW THEREFORE, in consideration of the following covenants and promises,
the City and the District do now agree to cooperate with each other in carrying out the
above purposes, and to that end agree as follows:
I.Scope of Permission
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Agreement between the City of Renton and the Renton School District
Page 2 of 5
The District shall grant the City permission to use of its Renton IKEA Performing Arts
Center free of charge, whenever deemed practicable by the District, for the City to
conduct cultural arts programs, public assemblies, and special events. The District shall
give scheduled City activities first priority over other public or private agencies
scheduling activities which do not directly involve or benefit students and parents of the
District. Examples of events sponsored by the City that may request use of the Renton
IKEA Performing Arts Center include, but are not limited to, concerts by the Renton City
Band, Renton FilmFrenzy, Seattle International Film Festival – Renton, dance recitals,
guest speakers, public forums, or other cultural arts performances.
II.City’s Duty to Control and Supervise
The City shall be completely responsible for the control and supervision of scheduled
activities using the District’s facilities and shall protect against personal injury or
property damage.
III.District’s Duties
The District agrees to provide normal amenities such as heat, electricity and custodial
care during the period of use. The City will reimburse the District for the costs of
additional custodial, security, or maintenance services necessarily resulting from the
use. These costs may include one lighting technician, one sound technician, one on
stage deck hand, one house manager, and any overtime custodial charges. If the
event requires staffing beyond this, the District will provide the City with a labor quote,
based on the least expensive qualified options possible.
IV.City to Provide Equipment
The City agrees to provide the necessary equipment to engage in scheduled City
activities within the District’s facilities.
V.Consideration
The City of Renton having previously provided financial support for the construction,
renovation, or remodeling of the IKEA Performing Arts Center at Renton High School,
has provided valuable consideration for the right to use the IKEA Performing Arts
Center, when it is available. Additionally, both Renton and the District receive the
valuable benefit of being able to showcase the City and the facility to Renton and the
surrounding communities.
VI.Reimbursement for Damages
The City agrees to reimburse the District for damages to District facilities resulting from
the use of the facilities by program participants. The District reserves the right to
terminate the future use of the facility for a particular activity in the event damage related
6c. ‐ Community Services Department recommends approval of a
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Agreement between the City of Renton and the Renton School District
Page 3 of 5
to that particular activity cannot be prevented.
VII.Inappropriate Conduct on District Property is Prohibited
Renton agrees to abide by the District’s current Rules and Regulations concerning the
use of property, facilities and/or grounds, including, but not limited to, the prohibitions on
smoking.
VIII.Scheduling and Coordination
It is hereby agreed that a twelve-month schedule of dates for the use of the District’s
facilities be established in advance by the City and the District to avoid conflict between
District and City use. If there is a scheduling conflict District events and programs and
programs directly involving or benefiting District students and parents and a limited
number of community uses that have a history of facility use shall have first priority; City
programs shall have second priority; and any other events by other groups or agencies
shall have third priority. City requests shall specify times, dates, and approximate
durations, in a manner that will make it possible for the District to schedule school uses
or groups or agencies that have third priority. The twelve-month schedule shall be
forwarded to the District on or before June 1 of each year so that the District may
establish a schedule for the next school year by July 15. Failure of the City to include a
use or event on the twelve-month schedule shall not preclude additional requests after
July 15. City requests shall specify times and dates in a manner that will make it
possible for the District to schedule groups or agencies that have third priority.
IX.Schedule and Coordination Limitations
For purposes of keeping the space open to community rentals and school district usage,
there will be a limit of twelve (12) city events in the facilities from September 1 through
August 31 each year. The City will assign one person to coordinate scheduling these
twelve events with the District manager.
X.Notice Guidelines
All events, activities, and/or programs must be submitted (in writing) in a timely fashion
to the District’s designated representative; however, both parties recognize that these
uses and requirements may not be completely predictable. In the event of an
emergency or important public event requiring use of a facility, the City may cancel or
postpone the use of the facility without cost or penalty, provided that as much advance
notice as is practicable is given to the District.
XI.Termination of this Agreement
It is further understood and agreed that either party to this Agreement may at any time
terminate this Agreement upon giving to the other party ninety (90) days written notice
of its intention to terminate same, provided, however, that in the event a City program is
6c. ‐ Community Services Department recommends approval of a
contract with Renton School District #403 regarding shared use of Page 23 of 61
Agreement between the City of Renton and the Renton School District
Page 4 of 5
in progress at the time, or scheduled within the 90 days, and the City receives written
notice of the District’s intent to terminate, termination of the Agreement shall not be
effective until after the program is completed notwithstanding the fact that said
completion date may be more than 90 days subsequent to the District’s notice of
termination. In order for a program to be in progress as that term is used in this Section,
an application for use of the school facility must have been approved by the District.
XII.Indemnity by the City
It is agreed that in consideration for the City’s use of any District facility and/or property,
the City will defend, indemnify, and hold harmless the Renton School District, its elected
and appointed officials, its employees and agents from any and all liabilities for claims,
suits or demands, including fraudulent and groundless claims, suits or demands for
personal injuries, including death, or for property damage or loss resulting from any City
use of District facilities and/or property.
XIII.Insurance
The City shall maintain a policy of comprehensive general liability including participant
liability protecting and indemnifying the District, its elected and appointed officials, its
employees and agents against any and all claims, suits and actions arising out of or in
connection with the use of the District’s facilities and/or property as granted pursuant to
this Agreement. Policy limits shall be in the amount of at least $1,000,000 public liability
for each occurrence. Said policy shall contain a provision requiring the carrier to provide
at least 30 days notice prior to cancellation or amendment of the policy. A certificate of
insurance shall be issued naming the District, its elected and appointed officials, its
employees and agents as additional insured with respect to the policy if additional
insured status can be reasonably arranged.
XIV.Term of the Agreement
The term of this Agreement shall be for three (3) years and subsequently may be
renewed, after review by and approval of both parties, for such additional terms as the
parties may agree.
XV.Dispute Resolution
In the event of any dispute over the interpretation or effect of this Agreement, the
designated representatives of the parties shall meet, at the request of either, in an effort
to resolve the dispute. If any dispute still remains, then the matter shall be referred to
the City of Renton Chief Administrative Officer or his/her designee, and to the
Superintendent of the Renton School District, or his/her designee, for resolution.
Failure to arrive a resolution after the Chief Administrative Officer and Superintendent,
or their designees meet will require the parties to use a mutually agreed arbitrator to
6c. ‐ Community Services Department recommends approval of a
contract with Renton School District #403 regarding shared use of Page 24 of 61
Agreement between the City of Renton and the Renton School District
Page 5 of 5
resolve the dispute.
A good faith effort to meet and attempt to resolve such disputes as provided herein shall
be a prerequisite to a party’s filing any litigation against the other party related to this
Agreement.
XVI.Notices
Unless otherwise directed in writing, the primary point of contact for the City shall be the
following:
City of Renton Community Services Department
Kris Stimpson, Recreation Manager
1055 South Grady Way
Renton, WA 98055
Unless otherwise directed in writing, the primary point of contact for the District shall be
the following:
Jay Leviton, Director
Career & Life Skills Education
300 SW 7th Street
Renton, WA 98057
CITY OF RENTON RENTON SCHOOL DISTRICT #403
______________________________________________________
Date Date
______________________________________________________
Signature Signature
______________________________________________________
Title Title
6c. ‐ Community Services Department recommends approval of a
contract with Renton School District #403 regarding shared use of Page 25 of 61
6c. ‐ Community Services Department recommends approval of a
contract with Renton School District #403 regarding shared use of Page 26 of 61
6c. ‐ Community Services Department recommends approval of a
contract with Renton School District #403 regarding shared use of Page 27 of 61
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
CAG-11-126, Maintenance Facilities HVAC
Improvements
Meeting:
Regular Council - 14 Nov 2011
Exhibits:
Pay Application #5
Finance Pay Form #5
Notice of Completion of Public Works
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Michael Nolan x6608
Recommended Action:
Council concur
Fiscal Impact:
Expenditure Required: $ 120,395.26 Transfer Amendment: $NA
Amount Budgeted: $ 200,000.00 Revenue Generated: $NA
Total Project Budget: $ NA City Share Total Project: $ NA
SUMMARY OF ACTION:
The Community Services Department submits CAG-11-126, Maintenance Facilities HVAC Improvements,
for final pay estimate and release of retainage. The project started on June 11, 2011, and was
completed on August 26, 2011. The contractor, Cornice Construction, fulfilled the terms of their contract
by replacing and upgrading the HVAC system at both the Facilities Shop and the Parks Maintenance
Garage.
STAFF RECOMMENDATION:
Approve the project, authorize the final pay estimate in the amount of $6,359.87, commence the 60-day
lien period, and release the retained amount of $5,497.50 to Cornice Construction, contractor, once all
required releases are obtained.
6d. ‐ Community Services Department submits CAG‐11‐126,
Maintenance Facilities HVAC Improvements, and requests approval of
Page 28 of 61
6d. ‐ Community Services Department submits CAG‐11‐126,
Maintenance Facilities HVAC Improvements, and requests approval of
Page 29 of 61
6d. ‐ Community Services Department submits CAG‐11‐126,
Maintenance Facilities HVAC Improvements, and requests approval of
Page 30 of 61
6d. ‐ Community Services Department submits CAG‐11‐126,
Maintenance Facilities HVAC Improvements, and requests approval of
Page 31 of 61
Yes No
$
$$
$$
$$
9.500%
$
$$
Date Work Completed
8/26/2011
Reductions ( - )
Sub-Total
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Project Name
Maintenance Facilities HVAC Improvements
Contract Number
CAG-11-126
Renton, WA 98057
Attn: Natalie Wissbrod
16035 SE 45th Place, Bellevue, WA 98006
Replace the HVAC system at the Facilities Shop at 107 Williams Ave. N. and at the Parks Maintenance Shop at 105 Williams
Ave. N., Renton, WA 98057
Department Use Only
Assigned to:
Date Assigned:
Amount of Sales Tax Paid at
Contract Amount
Additions ( + )
114,897.76
5,497.50
109,950.00
0.00
0.00
109,950.00
Name & Address of Public Agency
Email or Mail to both:
Date Work Accepted
Amount Disbursed
Amount Retained
9/6/2011
Linder Electric 600138545
Olympic Mechanical 600500989
Please List all Subcontractors Below:
120,395.26120,395.26
NOTE: These two totals must be equal
TOTAL
Subcontractor's Name:UBI Number:Affidavit ID (if known)
Job Order Contracting
(No bond was posted for the retainage.)
Liquidated Damages
Date Work Commenced
Telephone Number
Date Contract Awarded
Description of Work Done/Include Jobsite Address(es)
7/6/2011 6/11/2011
TOTAL
If Retainage is Bonded, List Surety's Name (or attach a copy)
425-444-3765Cornice Construction Co.
(If various rates apply, please send a breakdown)10,445.26
0.00
Contractor Address
City of Renton
Contractor's Name
1055 S Grady Way
Notice is hereby given relative to the completion of contract or project described below
Surety Agent's Address
Contractor's UBI Number:
Date:
601135433
9/6/2011
Washington State
Department of Revenue
Public Works Section
PO Box 47474
Olympia WA 98504-7474
FAX (360)664-4159
PWC@dor.wa.gov
Washington State
Department of Labor and Industries
Contract Release
PO Box 44274
Olympia, WA 98504-4272
FAX (360)902-6897
ContractRelease@lni.wa.gov
6d. ‐ Community Services Department submits CAG‐11‐126,
Maintenance Facilities HVAC Improvements, and requests approval of
Page 32 of 61
D.O.R
L&I
E.S.D
Phone Number:
Please List all Subcontractors Below:
Comments:
Contact Name:Title:
REV 31 0020e (10/11/10)
F215-038-000 10-2010 Continued on page 2
(360) 902-4754
(360) 902-9780
Subcontractor's Name:UBI Number:Affidavit ID (if known)
For assistance with any questions, please contact: pwc@dor.wa.gov
contractrelease@lni.wa.gov
Email Address:
publicworks@esd.wa.gov
(360) 725-7588
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form to both DOR & L&I. DOR will forward copies of the form to Employment Security.
6d. ‐ Community Services Department submits CAG‐11‐126,
Maintenance Facilities HVAC Improvements, and requests approval of
Page 33 of 61
For tax assistance or to request this document in an alternate format, visit http://dor.wa.gov or call 1-800-647-7706.
REV 31 0020e (10/11/10)
F215-038-000 10-2010
Teletype (TTY) users may call (360) 705-6718.
6d. ‐ Community Services Department submits CAG‐11‐126,
Maintenance Facilities HVAC Improvements, and requests approval of
Page 34 of 61
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Amending Contract with PRR, Inc. for Community
and Business Survey
Meeting:
Regular Council - 14 Nov 2011
Exhibits:
CAG-11-178 - Contract with PRR, Inc.
Submitting Data: Dept/Div/Board:
Executive
Staff Contact:
Marty Wine, x6526 or Iwen Wang, x6858
Recommended Action:
Council concur
Fiscal Impact:
Expenditure Required: $ $5,000 Transfer Amendment: $
Amount Budgeted: $ 38,000 Revenue Generated: $0
Total Project Budget: $ 43,000 City Share Total Project: $
SUMMARY OF ACTION:
A community survey of residents and businesses has been underway to give the city a sense of how
satisfied residents are with city services. PRR, Inc. is conducting a statistically valid survey regarding
the quality of life and services, business environment, and quality of work life in Renton. The costs of
the survey have been more than estimated, in order to reach a statistically valid sample of Renton
residents, with oversampling to mirror Renton's demographics.
There are costs related to this sampling to reach out to our diverse population. An amendment to the
budget for the survey project is proposed in order to ensure that Renton’s survey reaches out to a
variety of households and weights the survey data in a way that best reflect's Renton's population. PRR
has had to purchase listed sample for non-white population and renters ($450); additional hours of the
survey consulting time to develop and finalize questions for both surveys ($1,260); more extensive
weighting of the data to adjust to match census demographics (on the residential survey) and business
size (as measured by number of employees for the business survey) ($369); additional costs for fielding
residential survey due to extensive efforts to get non-white population participation (estimated at
$1,312). Both surveys have been completed, and preliminary results will be delivered by the week of
November 21, with a final and more comprehensive report planned after December 1.
No changes to appropriations are needed for this contract amendment. Funds for the amendment can
be available from projected underexpenditure in the Executive Department budget for Hearing Examiner
services in 2011.
STAFF RECOMMENDATION:
Amend the agreement with PRR, Inc. in the amount of $5,000 to complete the Renton community and
business survey.
6e. ‐ Executive Department recommends approval of an amendment to
CAG‐11‐178, with PRR, Inc., in the amount of $5,000 to complete the
Page 35 of 61
6e. ‐ Executive Department recommends approval of an amendment to
CAG‐11‐178, with PRR, Inc., in the amount of $5,000 to complete the
Page 36 of 61
6e. ‐ Executive Department recommends approval of an amendment to
CAG‐11‐178, with PRR, Inc., in the amount of $5,000 to complete the
Page 37 of 61
6e. ‐ Executive Department recommends approval of an amendment to
CAG‐11‐178, with PRR, Inc., in the amount of $5,000 to complete the
Page 38 of 61
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
King County Basic Life Support (BLS) Contract
January 1, 2012 - December 31, 2012
Meeting:
Regular Council - 14 Nov 2011
Exhibits:
King County Contract #D39144D Amendment #5
Amendment Exhibit B - 2012 EMS Proposed
Budget
Submitting Data: Dept/Div/Board:
Fire & Emergency Services
Staff Contact:
Erik Wallgren, Deputy Chief/7084
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $N/A
Amount Budgeted: $ $1,007,976.00 Revenue Generated: $$885,781.00
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
The 2009-2013 King County Basic Life Support (BLS) 2011 Amendment #5 to the Contract for Services
from Seattle-King County Department of Public Health EMS provides a subsidy for the combined City of
Renton, Fire District #25 and Fire District #40 EMS services. These services include equipment, salaries,
training and transport of patients to local hospitals. This one-year subsidy Amendment #5 is effective
from January 1, 2012 to December 31, 2012.
The combined annual amount of $1,192,331.00 (City of Renton - $885,781.00; KCFD #25 - $103,620.00;
KCFD #40 - $202,930.00) is based on the 2012 BLS funding formula (calculations include unincorporated
ratios, assessed valuation (AV) amounts, and call volume amounts). The City will be paid the total
amount and the two District contracts will be reduced by their portion in 2012. This distribution of
funding is the annual entitlement of the 2008-2013 King County Levy funded from Real Property Taxes.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the King County Basic Life Support Services 2012
Contract Amendment #5.
6f. ‐ Fire and Emergency Services Department recommends approval of
Amendment #5 TO CAG‐09‐081, accepting $1,192,331 from King County Page 39 of 61
6f. ‐ Fire and Emergency Services Department recommends approval of
Amendment #5 TO CAG‐09‐081, accepting $1,192,331 from King County Page 40 of 61
6f. ‐ Fire and Emergency Services Department recommends approval of
Amendment #5 TO CAG‐09‐081, accepting $1,192,331 from King County Page 41 of 61
8a. ‐ Interlocal agreement with Renton School District regarding use of
Ikea Performing Arts Center (See 6.c.)Page 42 of 61
8a. ‐ Interlocal agreement with Renton School District regarding use of
Ikea Performing Arts Center (See 6.c.)Page 43 of 61
8a. ‐ 2012 Property Tax Levy (See 7.a.)Page 44 of 61
8a. ‐ 2012 Property Tax Levy (See 7.a.)Page 45 of 61
8b. ‐ 2011/2012 Mid‐biennium Budget Amendment (See 7.a.)Page 46 of 61
8b. ‐ 2011/2012 Mid‐biennium Budget Amendment (See 7.a.)Page 47 of 61
8b. ‐ 2011/2012 Mid‐biennium Budget Amendment (See 7.a.)Page 48 of 61
8b. ‐ 2011/2012 Mid‐biennium Budget Amendment (See 7.a.)Page 49 of 61
8a. ‐ Criminal and nuisance conduct code amendment (1st reading
11/7/2011)Page 50 of 61
8a. ‐ Criminal and nuisance conduct code amendment (1st reading
11/7/2011)Page 51 of 61
8a. ‐ Criminal and nuisance conduct code amendment (1st reading
11/7/2011)Page 52 of 61
8a. ‐ Criminal and nuisance conduct code amendment (1st reading
11/7/2011)Page 53 of 61
8a. ‐ Criminal and nuisance conduct code amendment (1st reading
11/7/2011)Page 54 of 61
8a. ‐ Criminal and nuisance conduct code amendment (1st reading
11/7/2011)Page 55 of 61
8a. ‐ Criminal and nuisance conduct code amendment (1st reading
11/7/2011)Page 56 of 61
8a. ‐ Criminal and nuisance conduct code amendment (1st reading
11/7/2011)Page 57 of 61
8a. ‐ Criminal and nuisance conduct code amendment (1st reading
11/7/2011)Page 58 of 61
8a. ‐ Criminal and nuisance conduct code amendment (1st reading
11/7/2011)Page 59 of 61
8b. ‐ Secondhand Dealers/Precious Metals Transactions code
amendment (1st reading 11/7/2011)Page 60 of 61
8b. ‐ Secondhand Dealers/Precious Metals Transactions code
amendment (1st reading 11/7/2011)Page 61 of 61