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Home My WebLink AboutCouncil 06/18/2012AGENDA RENTON CITY COUNCIL REGULAR MEETING June 18, 2012 Monday, 7 p.m. 1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2.ROLL CALL 3.PUBLIC HEARING a. Windstone V Zoning and Annexation 4.ADMINISTRATIVE REPORT 5.AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one‐half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6.CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 6/11/2012. Council concur. b. City Clerk reports bid opening on 6/12/2012 for CAG‐12‐083, Liberty Lift Station project; six bids; engineer’s estimate $329,991.39; and submits staff recommendation to award the contract to the low bidder, Equity Builders, LLC, in the amount of $362,554.50. Refer to Utilities Committee for discussion of funding. c. Administrative Services Department recommends amending RMC 5‐23‐7B to clarify the time limitation for tax/fee audits as the audit year plus six previous years. Council concur. (See 8.c. for ordinance.) d. Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium agreement, to provide additional fiber optic cable from the north side of NE 4th St. approximately 150’ west from Monroe Ave. NE to King County Regional Communications and Emergency Coordination Center KC‐RCECC. Council concur. (See 8.a. for resolution.) e. Community Services Department recommends waiver of all fees and charges associated with the 2012 Renton River Days activities as requested by the Renton River Days Board of Directors. Council concur. Page 1 of 42 7.UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Committee of the Whole: West Hill Annexation Election b. Finance Committee: Vouchers c. Transportation (Aviation) Committee: Lease Addendum with Northwest Seaplanes; Operating Permit & Agreement with Clean Craft Detailing; Lease Addendum with Aerodyne 8.RESOLUTIONS AND ORDINANCES Resolution: a. Addendum to Regional Fiber Optics Consortium Agreement (See 6.d.) Ordinances for first reading: a. Windstone V Annexation Finalize (See 3.a.) b. Windstone V Annexation Area Zoning (See 3.a.) c. Time limitation for tax/fee audits code amendment (See 6.c.) 9.NEW BUSINESS (Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.) 10.AUDIENCE COMMENT 11.ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) COUNCIL CHAMBERS June 18,2012 Monday, 5:30 p.m. West Hill Annexation • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST: Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM Page 2 of 42 3a. ‐ Windstone V Zoning and Annexation Page 3 of 42 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Bid Opening on 6/12/2012 for the Liberty Lift Station Project; File CAG-12-083 Meeting: Regular Council - 18 Jun 2012 Exhibits: Staff Memo Bid Tab Submitting Data: Dept/Div/Board: City Clerk Staff Contact: Bonnie I. Walton, City Clerk, x6502 Recommended Action: Refer to Utilities Committee Fiscal Impact: Expenditure Required: $ 362,554.50 Transfer Amendment: $ Amount Budgeted: $ 400,000.00 Revenue Generated: $ Total Project Budget: $ 500,000.00 City Share Total Project: $ SUMMARY OF ACTION: Engineer's Estimate: $329,991.39 In accordance with Council procedure, bids submitted at the subject bid opening met two of the three required criteria as follows: There was more than one bid, and there were no irregularities with the low bid. Regarding the requirement that the bid be within the total project budget: The low bid is within the 2012 project budget total, however, approximately $70,000 is currently under contract for engineering consultant services for the project. So an additional $100,000 in budget will be allocated within the 2013 capital budget to cover the project total, including construction, engineering, staff time and other project expenses. Therefore, staff recommends acceptance of the low bid submitted by Equity Builders, LLC, in the amount of $362,554.50, and authorization for $100,000 additional 2013 capital budget allocation to meet the total project budget of $500,000. STAFF RECOMMENDATION: Award the contract to the low bidder, Equity Builders, LLC, in the amount of $362,554.50, and authorize a 2013 budget proposal of $100,000 for the Liberty Lift Station project. 6b. ‐ City Clerk reports bid opening on 6/12/2012 for CAG‐12‐083, Liberty Lift Station project; six bids; engineer’s estimate $329,991.39; Page 4 of 42 6b. ‐ City Clerk reports bid opening on 6/12/2012 for CAG‐12‐083, Liberty Lift Station project; six bids; engineer’s estimate $329,991.39; Page 5 of 42 6b. ‐ City Clerk reports bid opening on 6/12/2012 for CAG‐12‐083, Liberty Lift Station project; six bids; engineer’s estimate $329,991.39; Page 6 of 42 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Ordinance Amending RMC 5-23-7B Meeting: Regular Council - 18 Jun 2012 Exhibits: Draft Ordinance Submitting Data: Dept/Div/Board: Administrative Services Staff Contact: Iwen Wang Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: An ordinance amending RMC 5-23-7B to clarify the time limitation for tax/fee audits as the audit year plus six previous years. This is a technical correction of the original ordinance to clarify how the six-year time limitation applies. STAFF RECOMMENDATION: Approve the proposed ordinance for first reading. 6c. ‐ Administrative Services Department recommends amending RMC 5‐ 23‐7B to clarify the time limitation for tax/fee audits as the audit year Page 7 of 42 6c. ‐ Administrative Services Department recommends amending RMC 5‐ 23‐7B to clarify the time limitation for tax/fee audits as the audit year Page 8 of 42 6c. ‐ Administrative Services Department recommends amending RMC 5‐ 23‐7B to clarify the time limitation for tax/fee audits as the audit year Page 9 of 42 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Consortium Interlocal Project Agreement #63 Meeting: Regular Council - 18 Jun 2012 Exhibits: Issue Paper Consortium Fiber Project Agreement #63 Resolution Submitting Data: Dept/Div/Board: Administrative Services Staff Contact: Mehdi Sadri, IT Director Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Approval of Consortium Interlocal Project Agreement Addendum #63 would add fiber optic cable from the north side of NE 4th St. approximately 150’ west from Monroe Ave. NE to King County Regional Communication and Emergency Coordination Center. STAFF RECOMMENDATION: Approve the Interlocal Agreement and adopt the Resolution 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 10 of 42 \\renton\data\piazza\data_center\templates\fit\fit memo to council committee cc mayor.doc ADMINISTRATIVE SERVICES M E M O R A N D U M DATE:June 18, 2012 TO:Rich Zwicker, Council President CC:Denis Law, Mayor Members of the Renton City Council FROM:Iwen Wang, ASD Administrator STAFF CONTACT:Mehdi Sadri, IT Director x6886 SUBJECT:Consortium Interlocal Project Agreement #63 ISSUE Should the City execute an Interlocal Agreement for fiber connection to King County Regional Communications and Emergency Coordination Center KC-RCECC and provide a future connection to the Community Connectivity Consortium members (Renton, Kirkland, Bellevue, Redmond, Seattle, Auburn, and Renton School District, and Valley Communications Center)? RECOMMENDATION Staff recommends approval of the Interlocal Agreement. BACKGROUND The City is a member of Community Connectivity Consortium (CCC aka. Fiber Consortium), a group of local government agencies comprised of local cities, hospitals, schools and utilities sharing resources to develop connectivity among agencies over fiber optics. The attached Consortium Interlocal Project Agreement supplements the original agreement by providing additional fiber optic from the north side of NE 4th St. approximately 150’ west from Monroe Ave. NE to KC-RCECC. As a result of this project, consortium partners gain fiber strands as detailed on the attached agreement. There are no costs to the City for this project. From this project, the City gains additional fiber to the Public works Shop building. cc: Jay Covington, CAO Iwen Wang, ASD Administrator Mehdi Sadri, Information Technology Services 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 11 of 42 1 Consortium Project Agreement 63 King County 401 Fifth Ave., Suite 600 Seattle, WA 98014 City of Renton 1055 S Grady Way Renton, WA 98057 Renton School District 300 SW 7th St. Renton, WA 98057 City of Kirkland 123 Fifth Avenue Kirkland, WA 98033 City of Bellevue 450 110th Ave. NE Bellevue, WA 98009 City of Seattle 600 4th Ave, Seattle, WA 98104 Valley Communications Center 27519 108th Ave SE Kent, WA 98030 City of Auburn 25 West Main Street Auburn, WA 98001 University of Washington 4545 15th Ave NE Seattle, WA 98105 Provide the King County Regional Communications and Emergency Coordination Center (KC-RCECC) a fiber connection to the Community Connectivity Consortium fiber backbone within the City of Renton and provide a future point-to-point fiber optic connection to the Cities of Renton, Kirkland, Bellevue, Redmond, Seattle, Auburn, Renton School District and Valley Communications Center to the KC-RCECC. An Addendum to the Community Connectivity Consortium’s Project Agreement Template Policy 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 12 of 42 2 Table of Contents I.Project Description 3 A.Project Number 63 3 B.Project Name RCECC Redundant Fiber Project. 3 C.Project Description 3 D.Lead Agency / Project Manager 3 E.Participating Agencies 3 II.Physical Description of Project 3 A.Project Route 3 B.Points of Demarcation 5 C.Facilities to be Used, Owners and Managers 5 D.Project Specifications and Scope of Work 5 E.Fiber Apportionment 7 III.Project Budget 8 A.Construction Budget 8 B.Construction Cost Apportionment 5 C.In-Kind Asset Contributions 5 D.Maintenance Responsibilities and Costs, including Ongoing Maintenance and Responsibilities for Moves. 8 IV.Apportionment of Liability 10 V.Project Schedule 6 VI Changes or Addenda to General Terms and Conditions 10 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 13 of 42 3 I.Project Description A.Project Number 63 B.Project Name KC-RCECC Redundant Fiber Project C.Project Description Provide a fiber optic cable from Monroe Avenue NE and NE 4th Street in Renton, through Monroe Ave. NE, then NE 2nd Street, unnamed access road to KC-RCECC Building via Renton City Shop Building through existing underground pathway. D.Lead Agency / Project Manager City of Bellevue E.Participating Agencies City of Auburn City of Bellevue City of Kirkland City of Renton City of Seattle King County Renton School District University of Washington Valley Communications Center II.Physical Description of Project A.Project Route ·From an existing 25-TA splice vault on the north side of NE 4th St. approximately 150’ west from Monroe Ave. NE ·crossing NE 4th St. to an existing 25-TA vault through an existing 3 inch PVC conduit approximately 110 feet in length ·continuing east in an existing 3 inch PVC conduit approximately 145’ to an existing 38-TA vault on the southwest corner of Monroe Ave. NE and NE 4th St. ·continuing south on the west side of Monroe Ave. NE in an existing 3 inch PVC conduit approximately 35’ to an existing 25-TA vault on the west side of Monroe Ave. NE and NE 4th St. ·continuing south on the west side of Monroe Ave. NE in an existing 3 inch PVC conduit approximately 295’ to an existing 25-TA vault on west side of Monroe Ave. NE ·continuing south on the west side of Monroe Ave. NE in an existing 3 inch PVC conduit approximately 325’ to an existing 25-TA vault on west side of Monroe Ave. NE 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 14 of 42 4 ·continuing south on the west side of Monroe Ave. NE in an existing 3 inch PVC conduit approximately 335’ to an existing 25-TA vault on west side of Monroe Ave. NE ·continuing south on the west side of Monroe Ave. NE in an existing 3 inch PVC conduit approximately 110’ to an existing 25-TA on northwest corner of NE 2nd St. and Monroe Ave. NE. ·continuing east on the north side of NE 2nd St. in an existing 3 inch PVC conduit approximately 345’ to an existing 25-TA on north side of NE 2nd St. ·continuing east on the north side of NE 2nd St. in an existing 3 inch PVC conduit approximately 385’ to an existing 25-TA on the northeast corner of NE 2nd St. and an unnamed access road to RCECC. ·continuing south on the east side of the unnamed access road in an existing 3 inch PVC conduit approximately 265’ to an existing City of Renton 25-TA vault on the east side of the unnamed access road near northwest corner of Renton City Shop Building. ·continuing south on the east side of the unnamed access road in an existing 3” conduit approximately 25’ to an existing City of Renton Type-I hand hole on the east side of the unnamed access road behind the fence. ·continuing south on the east side of the unnamed access road in an existing 2 inch PVC conduit approximately 170’ to an existing King County Manhole on the east side of the access road near the southwest corner of the Renton City Shop Building. ·from here a spur to the Renton City Shop Building routes north using an existing 2 inch PVC conduit approximately 170’ to reach an existing City of Renton Type-I hand hole on the east side of the unnamed access road behind the fence and near northwest corner of Renton City Shop Building and then approximately 25’ further north to an existing City of Renton 25-TA vault, and then approximately another 5’ further north from the City of Renton 25-TA vault to an existing City of Renton Type-I hand hole. ·from here the spur continually routes east using existing 3” building entrance conduit approximately 75’ to reach the MDF of Renton City Shop Building. ·from the King County Manhole on the east side of the unmanned access road near the southwest corner of the Renton City Shop Building the backbone continues southward on the east side of the unnamed access road in an existing 4 inch PVC conduit approximately 375’ to an existing King County Manhole on the east side of the unnamed access road near the south yard entrance of the Renton City Shop. ·continuing south on the east side of the unnamed access road in an existing 4 inch PVC conduit approximately 400’ to an existing King County Manhole on the east side of the access road ·continuing south on the east side of the unnamed access road in an existing 4 inch PVC conduit approximately 200’ to an existing King County Manhole on the northeast corner of the unnamed access road and the north driveway of RCECC. ·continuing east on the north side of the north driveway of RCECC in an existing 4 inch PVC conduit approximately 140’ to the north building entrance conduit access cabinet ·continuing south from the north building entrance conduit access cabinet in an existing 4 inch PVC conduit approximately 300’ to MDF of RCECC. Total segment length is approximately 4,250 feet. 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 15 of 42 5 B.Points of Demarcation ·Existing 25-TA splice vault on the north side of NE 4th St. approximately 150’ west from Monroe Ave. NE in Renton ·Existing King County Manhole on the east side of the access road near the southwest corner of Renton City Shop Building ·MDF of Renton City Shop Building ·MDF of KC-RCECC Building C.Facilities to be Used, Owners and Managers ·King County existing underground conduit system. ·City of Renton existing underground conduit system. ·All upgrades to conduit systems installed on King County property and in King County right of way will be owned and maintained by King County where the conduit system is installed. ·All upgrades to conduit systems installed on City property and in the City right of way will be owned and maintained by the City where the conduit system is installed. D.Project Specifications and Scope of Work This project shall meet all the requirements of King County IT Department and the City of Renton Public Works Department, i.e. traffic control plans, street use permits, waiver of existing underground ordinance, city and county business license requirements, etc. Route Preparation ·Work to be done during normal working hours: Inventory and proof the route described above in A. Project Route from the existing 25-TA splice vault on the north side of NE 4th St., approximately 150’ west from Monroe Ave. NE to MDF of Renton City Shop Building Inventory and proof the route described above in A. Project Route from the MDF of Renton City Shop Building to MDF of KC-RCECC Building Note: All construction instructions are subject to minor revisions as agreed to by the Consortium Project Manager and the contractor to adjust for conditions which cannot be known before proofing/locates are completed. However, the contractor is responsible to knowing all project conditions. Underground and Aerial Fiber Placement ·Work to be done during normal working hours: 1.Reel bare fiber test and provide test results of the 144 count SM fiber cable approximately 6,200 feet in length. Reel testing maybe waived with the contractor assuming full 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 16 of 42 6 responsibility for the integrity of the cabling prior to and during installation. 2. a.Provide and install the 144 count SM fiber cable from the 25-TA splice vault on the north side of NE 4th St. approximately 150’ west from Monroe Ave. NE through the pathway described above in A. Project Route to MDF of KC-RCECC via the existing King County manhole on east side of Olympia near the southwest corner of the Renton City Shop Building a distance of approximately 5,600 feet. Provide 150’ of slack for the 25-TA splice vault on NW corner of Monroe Ave. NE and NE 4th Street, 300’ of slack at the King County manhole on east side of the unnamed access road near the southwest corner of the Renton City Shop Building, 200’ for MDF of KC-RCECC, 50’ of slack for each 25-TA vault, and 80’ for each manhole the cable passes through in the route. b.Provide and install a 144 count SM fiber cable from the existing King County manhole on east side of Olympia near the southwest corner of the Renton City Shop Building to MDF of Renton City Shop Building a distance of approximately 600 feet. Provide 100’ of slack for both cable end locations and 50’ of slack for each 25-TA vault in the cable route. c.Attach an orange label with black lettering to the 144 count SM fiber cable at each access point reading: Purchased with 2010/UASI Funds Grant No. 2010-SS-T0-0084. KC-RCECC redundant fiber contact King County IT @ 206.263.7000 3.Where toneable medium does not already exist in the conduit, provide and install toneable mule tape along the fiber cable in the underground such that future locates can identify the path of the conduit. In hand holes and vaults where the mule tape is not continuous splice the conductors together using water and corrosion resistant splicing crimps and secure the mule tape such that it cannot be pulled into the open conduit end. Fiber Terminations and Splicing ·Work to be done during normal working hours: Important note: All splice plans are preliminary and are included in this early version of the document for illustration purposes only. Confirmed spice details will be provided selected contractor. The majority of the splicing and termination details will be determined at a later date. The items below are examples of the type of splice instructions that will be provided to the installation contractor(s) prior to the completion of the project. Each participating agency will provide the splice details for the fibers assigned to them in E. Fiber Apportionment below. Additions to the Fiber Terminations and Splicing section of this document must be specific to fiber splicing and termination and shall not alter or amend the terms of any other portion of this document. 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 17 of 42 7 1.Splice specifications for NW Corner of Monroe Ave. NE and NE 4th Street 2.At the King County manhole on east side of the unnamed access road near the southwest corner of the Renton City Shop Building provide and install an underground fiber splice case sufficient to perform a mid-sheath splice on the 144 count fiber backbone. 3.In MDF of Renton City Shop Building, provide and install a rack mounted fiber patch panel with capacity to terminate 144 fibers. Provide and install 48 each SC-UPC type single-mode fiber connectors terminating fibers 1-48 of the spur 144 count single mode fiber. 4.In MDF of KC-RCECC Building, provide and install a rack mounted fiber patch panel with capacity to terminate 144 fibers. Provide and install 144 each SC-UPC type single-mode fiber connectors terminating fibers 1-144 of the spur 144 count single mode fiber. 5.At the fiber splice case in the King County manhole near SW corner of Renton City Shop Building: ·locate fiber strand 49-72 of the backbone 144 count fiber and cut them. ·express the remaining fibers through the splice case. Splice fibers 1 to 24 of the 144 spur fiber from Renton City Shop Building to fiber strand 49 to 72 of north end of 144 count backbone fiber. ·splice fibers 25 to 48 of the 144 spur fiber from Renton City Shop Building to fiber strand 49 to 72 of south end of 144 count backbone fiber. 6.Splice details for NW Corner of Monroe Ave. NE and NE 4th Street … approximately 72 splices will be completed following instructions to be written prior to project completion? Note: more splice sections may follow detailing splices to the owner agencies when the fiber topology and fiber count and ownership has been fully negotiated. E.Fiber Apportionment One 144 count single-mode fiber optic cable will be installed along the entire above described route. The following table is for illustrative purposes only to detail initial fiber distribution among project agreement participants. Actual strand assignments will be determined through the splice tables and be dependent upon existing fiber splice connections. 1.Fibers 1 - 48 (48 fibers) will be owned and maintained by King County. 2.Fibers 49 - 72 (24 fibers) will be owned and maintained by the City Renton. 3.Fibers 73 - 78 (6 fibers) will be owned and maintained by the University of Washington. 4.Fibers 79 - 84 (6 fibers) will be owned and maintained by the City of Bellevue. 5.Fibers 85 - 90 (6 fibers) will be owned and maintained by the City of Kirkland. 6.Fibers 91 - 96 (6 fibers) will be owned and maintained by the City of Seattle. 7.Fibers 97 - 102 (6 fibers) will be owned and maintained by the City of Auburn. 8.Fibers 103 - 108 (6 fibers) will be owned and maintained by the Renton School District. 9.Fibers 109 - 114 (6 fibers) will be owned and maintained by Valley Communications Center. 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 18 of 42 8 10.Fibers 115 - 144 (30 fibers) will be held in trust by the consortium for the future use of current or future consortium members which may include: cities, school districts, fire districts, water districts, hospital districts and others. . III.Anticipated Project Budget A.Construction Budget Estimated Construction Budget Item Description Quantity Price Extended Provide 144 single mode fiber optic cable strands from RCECC building MDF through existing conduit pathway to the City of Renton City Shop, and 144 strands West along NE 2nd Avenue and then West Monroe Avenue NE to NE 4th Street to a underground splice vault at NE 4th Avenue and Monroe Ave NE. • Splice fibers into existing 96 and 288 strand fibers at 4th & Monroe per direction from Hanker Su and Ron Hansen. • Terminate 24 strands of fiber using SC style connectors in the shops building. • Terminate 144 strand of fiber using SC style connectors in the RCECC Building.1 1 $35,065.00 Tax 9.8 % $3,436.37 Total $38,501.37 B.Construction Cost Apportionment Construction Cost Apportionment Table Participating Agency Cost UASI Grant Funds $ 30,000.00 King County, dedicated fiber strand costs 3,000.00 University of Washington, dedicated fiber strand costs 1,000.00 City of Bellevue, dedicated fiber strand costs 1,000.00 City of Kirkland, dedicated fiber strand costs 1,000.00 City of Seattle, dedicated fiber strand costs 1,000.00 City of Auburn, dedicated fiber strand costs 1,000.00 Renton School District, dedicated fiber strand costs 1,000.00 Valley Communications Center, dedicated fiber strand costs 1,000.00 Total $ 40,000.00 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 19 of 42 9 C.In-Kind Asset Contributions In-Kind Asset Contribution Table Contribution Type and Agency Value (est.) UASI Grant Administration/Project Mgmt – City of Bellevue $10,000 Conduit 2,125 feet in length – King County $106,250 Conduit 2,125 feet in length – City of Renton $106,250 Project Planning, Design Project Mgmt – King County $ 15,000 Total In-Kind Contributions $237,500 Project Funding (see para B, above)$40,000 Estimated Total Project Valuation $277,500 D.Maintenance Responsibilities and Costs, including Ongoing Maintenance and Responsibilities for Moves. Expected future maintenance has been broken down into the categories below. If a maintenance issue arises that is not listed below, those costs will be proportionately split based on fiber ownership in each fiber segment by the participating agencies. Locates The City of Renton and King County agree to perform or pay for all locates required and requested through Underground Utilities Locate Center (UULC) for the fiber and conduit installed as a result of this agreement that is on property owned by the City/County, in the City/County right-of-way and in the right-of-way in potential annexation areas. Relocation Any and all relocations will be borne by the parties to this agreement. Cost shall be apportioned based on the percent of fiber owned by each participating agency. Repairs/Breaks The City of Renton and King County shall be responsible for immediate and timely repair of all breaks or outages of fiber in the project agreement. The City of Renton and King County shall contract with a competent and qualified vendor to provide 7x24x365, four hour response to any fiber breaks/outages that happen on the fiber segments in the agreement. Should the Consortium contract for such services, the City of Renton and King County will be relieved of this responsibility. The City of Renton or King County will determine Cost Apportionment using a formula based on the percentage of fiber owned by each partner to this agreement. Upon completion of the repair, the City of Renton or King County shall invoice each partner for their share of costs. 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 20 of 42 10 IV.Apportionment of Liability During construction, the Contractor shall be responsible for the project work and the project site. In the event that the project work causes or contributes to any harm, damage, injury or loss to any person or property, whether during construction or after completion of the project, each party shall be responsible to the extent the party is found to be at fault. Each participating agency to this agreement shall ensure that the participating agency and all persons performing the Work, including without limitation project suppliers and subcontractors, maintain in effect at all times during the Work, coverage or insurance in accordance with the applicable laws relating to worker’s compensation and employer’s liability insurance (including, but not limited to, the Washington Industrial Insurance Act and the laws of the state in which any such person was hired), regardless of whether such coverage or insurance is mandatory or merely elective under the law. The Lead Agency or contracting party shall furnish to Participating Agencies such assurance and evidence of such coverage or insurance (such as copies of insurance policies and Certificates of Compliance issued by the Washington State Department of Labor and Industries) as Participating Agencies may request. Each Participating Agency shall maintain in full force and effect throughout the term of this Agreement, a minimum of One Million Dollars ($1,000,000) liability insurance for property damage and bodily injury. In satisfying the insurance requirements set forth in this section, the Participating Agency may self-insure against such risks in such amounts as are consistent with good utility practice or shall obtain a coverage agreement through a Risk Pool authorized by Chapter 39.24 RCW which shall provide liability coverage to the Participating Agency for the liabilities contractually assumed by the Participating Agency in this Agreement. At the time of execution of this Agreement, and prior to commencement of performance of any of the Work, each Participating Agency shall furnish Participating Agencies, upon request, with a Certificates of Insurance as evidence that policies providing insurance (or self-insurance) with such provisions, coverage’s and limits are in full force and effect. V.Project Schedule Task Target Completion Date Circulate and sign copies of the project PA Mayl 2012 Award Contract/Obtain permits June 2012 Prep conduit and install fiber and toneable tape July 2012 Terminate and splice fibers August 2012 VI Changes or Addenda to Project Agreement Template Policy This Agreement shall run concurrent with the Project Agreement Template Policy document. This document may supersede the Project Agreement Template Policy document to the extent it contains terms and conditions which change, modify, delete, add to, supplement or otherwise amend the terms and conditions of the Project Agreement Template Policy document. 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 21 of 42 11 Approvals IN WITNESS WHEREOF, the parties hereto have executed this Project Agreement on the respective dates indicated below. Approved as to Form: _________________________ __________________________ Pete Lewis Date City Attorney Mayor City of Auburn Approved as to Form: _________________________ __________________________ Steve Sarkozy Date City Attorney City Manager City of Bellevue Approved as to Form: _________________________ __________________________ Kurt Triplett Date City Attorney City Manager City of Kirkland Approved as to Form: _________________________ ____________________________ Erin Devoto Date City Attorney Acting Director Department of Information Technology 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 22 of 42 12 City of Seattle Approved as to Form: _________________________ __________________________ Denis Law Date City Attorney Mayor City of Renton Approved as to Form: _________________________ __________________________ William S. Kehoe Date County Attorney CIO King County _________________________ ________ Stanley Morency Date Director IMS Renton School District 403 _________________________ ________ Lora Ueland Date Director Valley Communications Center 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 23 of 42 13 _________________________ ________ Clare Donahue Date Associate Vice-President, Information Technology University of Washington 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 24 of 42 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 25 of 42 6d. ‐ Administrative Services Department recommends approval of an addendum for Project #63 to the Community Connectivity Consortium Page 26 of 42 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Waiver of fees during 2012 IKEA Renton River Days Meeting: Regular Council - 18 Jun 2012 Exhibits: Letter from Renton River Days Community Services Department Fee Waiver or Reduction Request Form Submitting Data: Dept/Div/Board: Community Services Staff Contact: Sonja Mejlaender, x6514 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: 27th Annual IKEA Renton River Days will be July 27 through July 29, 2012. In the past, it has been the policy of the City to waive all park use, facility use, and permit fees for activities endorsed by the Renton River Days Board of Directors. Each IKEA Renton River Days event and activity will still be subject to review and approval by the appropriate City departments, such as inspection of food booths and large shade tents by Fire & Emergency Services, street closures for the parade route (PBPW/Transportation Systems) and hanging festival banners (PBPW/Signal and Sign Shops). STAFF RECOMMENDATION: Authorize the Administration to waive all fees and charges associated with the 2012 IKEA Renton River Days Community Festival. 6e. ‐ Community Services Department recommends waiver of all fees and charges associated with the 2012 Renton River Days activities as Page 27 of 42 6e. ‐ Community Services Department recommends waiver of all fees and charges associated with the 2012 Renton River Days activities as Page 28 of 42 6e. ‐ Community Services Department recommends waiver of all fees and charges associated with the 2012 Renton River Days activities as Page 29 of 42 H:\Community Resources and Events\Comm Relations and Events Coordinator\RRD\ParkBoard&CouncilApproval\2012 IRRD Fee Waiver Reduction Request Form.doc CITY OF RENTON COMMUNITY SERVICES DEPARTMENT FEE WAIVER OR REDUCTION REQUEST Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the Finance Committee. Name of Group: Renton River Days Group Contact Person: Jerry Kavesh Contact Number:425.228.6170 Ext 17 Address: 1055 S. Grady Way, Renton, WA 98057 Email Address: smejlaender@rentonwa.gov Dates of Events: July 26-29, 2012 Number in Party: 35,000+ attend numerous activities and events within community family festival Locations: Liberty Park, Cedar River Park, Renton Community Center, Senior Activity Center, Cedar River Trail (partial trail use) Type of Event: 27th Anniversary of IKEA Renton River Days Staff Contact Name/Telephone: Sonja Mejlaender / 425.430.6514 What is the total cost of the rental and applicable fees? Approximately $20,000.00 What is the cost of the fee waiver or reduction requested? $20,000.00 Describe event and explain why a reduction or waiver of fees will benefit the Renton citizens: This year is the 27th Annual IKEA Renton River Days, and celebrates the theme “Duck into Fun!” The festival brings thousands of residents and visitors together who will experience community spirit and citizen engagement, enjoy beautiful city amenities, and participate in a variety of events, activities, arts & crafts, recreation, stage entertainment, and many special features just for children. The festival is non-gated with free admission. Nearly all activities are free of charge for children. Renton River Days has a long history of working in collaboration with City officials, administration, and staff to most efficiently utilize the availability of City resources in concert with extensive volunteer support and sponsor funding to maintain the quality of IKEA RRD to better serve the community. Staff Recommendation: It has been the policy of the City to waive all park use, facility use and permit fees for activities endorsed by the Renton River Days Board o f 6e. ‐ Community Services Department recommends waiver of all fees and charges associated with the 2012 Renton River Days activities as Page 30 of 42 H:\Community Resources and Events\Comm Relations and Events Coordinator\RRD\ParkBoard&CouncilApproval\2012 IRRD Fee Waiver Reduction Request Form.doc Directors. Each IKEA RRD event and activity will still be subject to review and approval by the appropriate City department, such as inspection of food booths and large shade tents (Fire & Emergency Services), street closures for the parade route (PW/Transportation) and hanging festival banners (PW/Street and Sign Shops). Council Approval cc: 6e. ‐ Community Services Department recommends waiver of all fees and charges associated with the 2012 Renton River Days activities as Page 31 of 42 CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN ADDENDUM TO THE COMMUNITY CONNECTIVITY CONSORTIUM'S PROJECT AGREEMENT TEMPLATE POLICY, BETWEEN THE CITY OF RENTON AND THE CITIES OF AUBURN, BELLEVUE, KIRKLAND, SEATTLE, AND KING COUNTY, RENTON SCHOOL DISTRICT, UNIVERSITY OF WASHINGTON, AND VALLEY COMMUNICATIONS. WHEREAS, the current members of the Regional Fiber Consortium, of which the City was a member, established a public corporation called the Community Connectivity Consortium ("Consortium") and entered into the Community Connectivity Consortium's Project Agreement Template Policy ("Policy"); and WHEREAS, the Consortium wishes to provide a fiber optic cable from Monroe Avenue NE and NE 4th Street in Renton, through Monroe Avenue NE, then NE 2nd Street, unnamed access road to KC-RCECC Building via the Renton City Shop Building through existing underground pathway; and WHEREAS, it is necessary to enter into an addendum to the Policy in order to provide the fiber optic cable; and WHEREAS, Chapter 39.34 RCW authorizes the City of Renton to enter into an interlocal cooperation agreement to perform any governmental service, activity or undertaking which each contracting party is authorized by law to perform and RCW 35.21.730 through 35.21.759 authorizes the formation of a public corporation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: 1 8a. ‐ Addendum to Regional Fiber Optics Consortium Agreement (See 6.d.)Page 32 of 42 RESOLUTION NO. SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized and directed to execute on behalf of the City of Renton the addendum to the Policy. PASSED BY THE CITY COUNCIL this day of , 2012. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2012. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1560:6/7/12:scr 2 8a. ‐ Addendum to Regional Fiber Optics Consortium Agreement (See 6.d.)Page 33 of 42 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ANNEXING CERTAIN TERRITORY TO THE CITY OF RENTON (WINDSTONE V ANNEXATION; FILE NO. A- 11-004). WHEREAS, under the provisions of RCW 35A.14.120, as amended, a written annexation petition was presented and filed with the City Clerk on or about November 23, 2011; and WHEREAS, prior to the filing and circulation of the petition for annexation to the City of Renton, pursuant to RCW 35A.14.120, the petitioning parties, comprised of property owners of not less than ten percent (10%) in value, according to the assessed valuation for general taxation of the area to be annexed, notified the City Council of their intention to commence the direct petition for annexation proceedings; and WHEREAS, after a public hearing, it was determined that the petitioning owners agreed to accept that portion of the City's Comprehensive Plan as it pertains to the territory including the applicable Zoning Code relating thereto; and WHEREAS, the King County Department of Assessments examined and verified the signatures on the petition for annexation on or about January 31, 2012, and determined that the signatures represent at least sixty percent (60%) of the assessed value (excluding streets) of the area to be annexed, as required by RCW 35A.14.120; and WHEREAS, the Department of Community and Economic Development the City of Renton considered and recommended that the City of Renton annex the properties; and 1 8a. ‐ Windstone V Annexation Finalize (See 3.a.)Page 34 of 42 ORDINANCE NO. WHEREAS, consistent with RCW 35A.14.130, the City Council set March 12, 2012, in the City Council Chambers, City Hall, as the time and place for a public hearing on the petition with notice as required by law; and WHEREAS, pursuant to the notices, the public hearing was held at the time and place specified, and the City Council having considered all matters in connection with the petition and determined that all legal requirements and procedures applicable to the RCW 35A.14.120 petition method for annexation have been met; and WHEREAS, the King County Boundary Review Board having deemed the "Notice of Intention" approved as of May 16, 2012; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. The findings, recitals, and determinations are hereby found to be true and correct in all respects. All requirements of the law in regard to the annexation by petition method, including the provisions of RCW 35A.14.120, 130, 140, and 150 have been met. It is further determined that the petition for annexation to the City of Renton of the property and territory described below is hereby approved and granted; the following described property being contiguous to the city limits of the City of Renton is hereby annexed to the City of Renton, and such annexation to be effective on and after the approval, passage, and five (5) days after publication of this Ordinance; and on and after said date the property shall constitute a part of the City of Renton and shall be subject to all its laws and ordinances then and thereafter in force and effect; the property being described as follows: 8a. ‐ Windstone V Annexation Finalize (See 3.a.)Page 35 of 42 ORDINANCE NO. See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein [The property, approximately 4.3-acres, the northern, eastern, and southern boundaries of which are coterminous with existing City limits. The northern boundary is in proximity of Northeast 16th Street (if extended), the eastern boundary is in proximity of Mount Baker Place Northeast (if extended), and the southern boundary abuts Southeast Renton Issaquah Road. The western boundary is a parcel line that lies west of Lyons Avenue Northeast.] and the owners of the property within the annexation shall be subject to the City's Comprehensive Plan and Zoning Code. SECTION II. This Ordinance shall be effective upon its passage, approval, and five (5) days after publication. A certified copy of this Ordinance shall be filed with the King County Council, State of Washington, and as otherwise provided by law. PASSED BY THE CITY COUNCIL this day of , 2012. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2012. Denis Law, Mayor 3 8a. ‐ Windstone V Annexation Finalize (See 3.a.)Page 36 of 42 ORDINANCE NO. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD:1765:5/15/12:scr 4 8a. ‐ Windstone V Annexation Finalize (See 3.a.)Page 37 of 42 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, ESTABLISHING THE ZONING CLASSIFICATION OF CERTAIN PROPERTY ANNEXED WITHIN THE CITY OF RENTON FROM R-4 (URBAN RESIDENTIAL 4 DWELLING UNITS PER ACRE, KING COUNTY ZONING) TO R-4 (RESIDENTIAL 4 DU/AC; FOUR DWELLING UNITS PER ACRE, CITY OF RENTON ZONING) (WINDSTONE V ANNEXATION, FILE NO. A- 11-004). WHEREAS, under Section 4-2-020 of Chapter 2, Zoning Districts - Uses and Standards, of Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington", as amended, and the maps and reports adopted in conjunction therewith, the property hereinbelow described has not been zoned in the City of Renton; and WHEREAS, property owners petitioned the City of Renton for annexation and concurrent rezoning, which annexation having previously been approved and ordinance adopted which will annex the property to the City of Renton, and the City having held two public hearings in the matter of zoning, the first hearing being held on March 12, 2012, and the second hearing being held on June 18, 2012, and the zoning being in conformity with the City's Comprehensive Plan, as amended, and the City Council having duly considered all matters relevant thereto, and all parties having been heard appearing in support or in opposition to the proposed zoning; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: 1 8b. ‐ Windstone V Annexation Area Zoning (See 3.a.)Page 38 of 42 ORDINANCE NO. SECTION I. The following described property in the City of Renton is hereby zoned to R-4. The annual ordinance adoptingthe maps of the City's zoning ordinance is hereby amended to evidence the rezoning and the Administrator of the Community and Economic Development Department is hereby authorized and directed to change the maps of the zoning ordinance, as amended, to evidence the rezoning, to wit: See Exhibit "A" attached hereto and made a part hereof as if fully set forth herein. [The property, approximately 4.3-acres, the northern, eastern, and southern boundaries of which are coterminous with existing City limits. The northern boundary is in proximity of Northeast 16th Street (if extended), the eastern boundary is in proximity of Mount Baker Place Northeast (if extended), and the southern boundary abuts Southeast Renton Issaquah Road. The western boundary is a parcel line that lies west of Lyons Avenue Northeast.] SECTION II. This ordinance shall be effective upon its passage, approval, and five (5) days after publication. PASSED BY THE CITY COUNCIL this day of , 2012. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2012. Denis Law, Mayor 2 8b. ‐ Windstone V Annexation Area Zoning (See 3.a.)Page 39 of 42 ORDINANCE NO. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD:1765:5/15/12:scr 3 8b. ‐ Windstone V Annexation Area Zoning (See 3.a.)Page 40 of 42 CITY OF RENTON, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION 5-23-7 OF CHAPTER 23, EXAMINATIONS, RECORDS PRESERVATION, SUCCESSOR LIABILITY, AND PUBLIC DISCLOSURE, OF TITLE V (FINANCE AND BUSINESS REGULATIONS) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON", BY CLARIFYING THE INTENT OF THE LIMITATION ON ACTIONS. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION I. Subsection 5-23-7B of section 5-23-7, Limitation On Actions, of Chapter 23, Examinations, Records Preservation, Successor Liability, And Public Disclosure, of Title V (Finance and Business Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington", is hereby amended as follows: B. The sSix (6) years is determined from whon an audit commoncod or when tho monies owed or unpaid, penalties or intorost bocamo duo, whichovor is lator shall mean six (6) complete calendar years prior to the commencement of an audit as signified by the written notice of audit. SECTION II. This ordinance shall be effective upon its passage, approval, and thirty (30) days after publication. PASSED BY THE CITY COUNCIL this day of , 2012. Bonnie I. Walton, City Clerk 1 8c. ‐ Time limitation for tax/fee audits code amendment (See 6.c.)Page 41 of 42 ORDINANCE NO. APPROVED BY THE MAYOR this day of , 2012. Approved as to form: Lawrence J. Warren, City Attorney Date of Publication: ORD:1767:6/8/12:scr Denis Law, Mayor 2 8c. ‐ Time limitation for tax/fee audits code amendment (See 6.c.)Page 42 of 42