HomeMy WebLinkAboutCouncil 08/13/2012AGENDA
RENTON CITY COUNCIL
REGULAR MEETING
August 13, 2012
Monday, 7 p.m.
*REVISED*
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.PUBLIC HEARING
a. Six‐Year Transportation Improvement Program (TIP) 2013‐2018
4.ADMINISTRATIVE REPORT
5.AUDIENCE COMMENT
Speakers must sign up prior to the Council meeting. Each speaker is allowed three minutes. When
you are recognized by the Presiding Officer, please walk to the podium and state your name and
city or county of residence for the record, SPELLING YOUR LAST NAME. (There is a second audience
comment period later on in the agenda for new topics.)
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot
measure or candidate in City Hall and/or during any portion of the council meeting, including
the audience comment portion of the meeting, is PROHIBITED.
6.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 8/6/2012. Council concur.
b. Mayor Law reappoints Suzi Ure to the Library Advisory Board for a five‐year term expiring
9/1/2017. Council concur.
c. City Clerk reports bid opening on 7/19/2012 for CAG‐12‐091; Taxiway Bravo System
Rehabilitation ‐ North Portion Reconstruction & Airfield Signage Modifications project;
engineer's estimate $2,392,584.36; and submits staff recommendation to award the contract
to the low bidder, ICON Materials, in the amount of $2,364,463.61. Refer to Transportation
(Aviation) Committee for discussion of minor irregularities and funding.
d. Administrative Services Department recommends approval of a Intergovernmental Cooperative
Purchasing Agreement with Yakima County to extend the right to purchase goods and services
pursuant to bids and contracts statutes. Council concur. (See 8.a. for resolution.)
e. Public Works Department recommends approval to allocate $30,000 from Equipment Rental
Fund 501 to convert two storage bays in the Public Works Maintenance Shops Building D to
two garage repair bays. Refer to Finance Committee.
f. Transportation Systems Division recommends approval of Supplemental Agreement #1 to CAG‐
12‐011, with Parametrix, Inc., in the amount of $98,866.77 for design and right‐of‐way services
for the NE 3rd/4th Corridor Improvements, Phase 1 project. Council concur.
g. Transportation Systems Division recommends approval of a Direct Appropriations Agreement
with the Washington State Department of Commerce to accept $2,462,500 in grant funds for
Page 1 of 215
the construction of a new aerospace training facility at the Renton airport and establishment
of the project budget account. Council concur.
h. Transportation Systems Division recommends approval of an agreement with the Federal
Aviation Administration to accept $2.75 million in grant funds for the Taxiway Bravo
Rehabilitation Project, Phase I; and approval to transfer $305,555.56 from the Airport's End
Fund Balance to the project budget. Council concur.
7.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Community Services Committee: Appointment to Library Advisory Board ‐ Lynne King
b. Planning & Development Committee: Owner‐Occupied & Rental Housing Incentive Programs
Extension*; Multi‐Family Housing Property Tax Exemption Program Extension*
c. Transportation (Aviation) Committee: LED Streetlight Conversion Agreement with WA DES*;
Utilities Cooperation Agreement with Water District #90*; 2013‐2018 Six‐Year Transportation
Improvement Program*
d. Utilities Committee: 2012 Water System Plan Update*
8.RESOLUTIONS AND ORDINANCES
Resolutions:
a. Cooperative Purchasing Agreement with Yakima County (See 6.d.)
b. Streetlight conversion management agreement with Washington State Department of
Enterprise Services (See 7.c.)
c. Utilities Cooperation Agreement with Water District No. 90 regarding the NE 3rd/4th
Corridor project (See 7.c.)
d. Updating the Six‐Year Transportaton Improvement Program 2013‐2018 (See 7.c.)
e. Adopting the 2012 Water System Plan update (See 7.d.)
Ordinances for first reading:
a. Extending the waiver of certain development and mitigation fees for owner occupied &
rental housing incentive programs (See 7.b.)
b. Extending the Multi‐Family Property Tax Exemption program (See 7.b.)
9.NEW BUSINESS
(Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.)
10.AUDIENCE COMMENT
Speakers must hand completed Speaker Card to City Clerk. Each speaker is allowed two minutes.
Comments are limited to topics not previously discussed.
Page 2 of 215
11.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
7TH FLOOR CONFERENCING CENTER
August 13, 2012
Monday, 5:30 p.m.
Community Services Update/Emerging Issues
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 3 of 215
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Reappointment to Library Advisory Board-Ms. Suzi
Ure
Meeting:
Regular Council - 13 Aug 2012
Exhibits:
Email to Mayor Law, Subject: Reappointment to
Library Advisory Board
Submitting Data: Dept/Div/Board:
Executive
Staff Contact:
April Alexander, Executive Assistant, x6520
Recommended Action:
Council concur
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $N/A
Amount Budgeted: $ N/A Revenue Generated: $N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Mayor Law reappoints the following to the Library Advisory Board:
Ms. Suzi Ure, 1500 S. 18th Street, #S-202, Renton, 98055, for a term expiring 9/1/2017.
STAFF RECOMMENDATION:
Concur in Mayor Law's reappointment of Ms. Ure to the Library Advisory Board.
6b. ‐ Mayor Law reappoints Suzi Ure to the Library Advisory Board for a
five‐year term expiring 9/1/2017. Council concur.
Page 4 of 215
6b. ‐ Mayor Law reappoints Suzi Ure to the Library Advisory Board for a
five‐year term expiring 9/1/2017. Council concur.
Page 5 of 215
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Bid Opening on 7/19/2012 for CAG-12-091;
Taxiway Bravo System Rehabilitation - North
Portion Reconstruction & Airfield Signage
Modifications Project
Meeting:
Regular Council - 13 Aug 2012
Exhibits:
Staff Recommendation
Bid Tab (two bids)
Bid Irregularities Memo from Consultant
City Attorney Memo Waiving the Minor
Irregularities
FAA Memo re: Secured Grant Funding
Submitting Data: Dept/Div/Board:
City Clerk
Staff Contact:
Bonnie Walton, City Clerk ext. 6502
Recommended Action:
Refer to Transportation (Aviation) Commitee
Fiscal Impact:
Expenditure Required: $ 2,364,463.61 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ 2,319,242 City Share Total Project: $
SUMMARY OF ACTION:
Engineer's Estimate: $2,392,584.86
In accordance with Council procedure, bids submitted at the subject bid opening met the following two
criteria: There was more than one bid, and the low bid had no significant irregularities. However, the
low bid is not within the total project budget. The total cost to complete this phase of the project
is $3,055,555.56. Staff has concurrently submitted a separate agenda bill on 8/13/2012 recommending
approval to accept a federal grant in the amount of $2.75 million to cover 90 percent of the costs of the
project, and authorization to transfer $305,555.56 from the Airport's End Fund Balance to cover the
other 10% of the project. Therefore, staff recommends accepting the low bid from ICON Materials in
the amount of $2,364,463.61, and referring this topic to the Transportation (Aviation) Committee for
discussion on funding.
STAFF RECOMMENDATION:
Accept the low bid by ICON Materials in the amount of $2,364,463.61, and refer the issue to the
Transportation (Aviation) Committee for discussion on funding.
6c. ‐ City Clerk reports bid opening on 7/19/2012 for CAG‐12‐091;
Taxiway Bravo System Rehabilitation ‐ North Portion Reconstruction & Page 6 of 215
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acceptance - taxiway b rehab 2012 (amended 2).doc
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:August 9, 2012
TO:Bonnie Walton, City Clerk
FROM:Jonathan Wilson, Assistant Airport Manager x7477
SUBJECT:Bid Opening – Taxiway Bravo Rehabilitation Project
On July 19, 2012 at 2:30 p.m. the City received two bids for the Taxiway Bravo Rehabilitation
Project. The City Clerk opened and publicly read all bids at 2:45 p.m. with a low bid of
$2,364,463.61 submitted by ICON Materials.
We have checked all bids for completeness, mathematical correctness, and inclusion of all
required forms.
The apparent low bid received from ICON Materials did contain two irregularities.
The first irregularity was that the attest signature from the corporate Secretary was not on the
same page signed by the authorized official (page 00400-2).
The second irregularity was that the subtotal amount written in on page 00420-1 was incorrect.
However, the overall total of the bid was correct.
Both irregularities were reviewed by the City Attorney and were deemed “minor” and,
therefore, appropriate to waive.
The engineer’s estimate for this project is $2,392,584.86.
The low bid meets two of the three conditions for award including:
1.There must be more than one bidder; and
2.The lowest responsive, responsible bid contains no significant irregularities.
The one condition not met is that the low bid must be within the total project budget.
The 2012 budget for the Taxiway Bravo Rehabilitation project is $2,319,242.00. The total cost to
complete this phase of the project is $3,055,555.56. This cost includes the remaining design and
engineering expenses, construction administration, actual construction, and construction
contingency funds.
The Federal Aviation Administration (FAA) is providing grant funding that will cover 90 percent
of $3,055,555.56. This $2,750,000.00 grant should be available within the next two months. The
Council has an agenda bill for its August 13, 2012 meeting that will accept these grants funds
and authorize the Mayor and City Clerk to sign the grant documents.
The Airport recommends that Council refer the construction bid award to the Transportation
6c. ‐ City Clerk reports bid opening on 7/19/2012 for CAG‐12‐091;
Taxiway Bravo System Rehabilitation ‐ North Portion Reconstruction & Page 7 of 215
Bonnie Walton
Page 2 of 2
August 9, 2012
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acceptance - taxiway b rehab 2012 (amended 2).doc
Committee for review at its next meeting.
If you have any questions, please contact me.
Thank you for your assistance.
cc:Susan Campbell/Hehr, Airport Secretary
6c. ‐ City Clerk reports bid opening on 7/19/2012 for CAG‐12‐091;
Taxiway Bravo System Rehabilitation ‐ North Portion Reconstruction & Page 8 of 215
6c. ‐ City Clerk reports bid opening on 7/19/2012 for CAG‐12‐091;
Taxiway Bravo System Rehabilitation ‐ North Portion Reconstruction & Page 9 of 215
6c. ‐ City Clerk reports bid opening on 7/19/2012 for CAG‐12‐091;
Taxiway Bravo System Rehabilitation ‐ North Portion Reconstruction & Page 10 of 215
6c. ‐ City Clerk reports bid opening on 7/19/2012 for CAG‐12‐091;
Taxiway Bravo System Rehabilitation ‐ North Portion Reconstruction & Page 11 of 215
6c. ‐ City Clerk reports bid opening on 7/19/2012 for CAG‐12‐091;
Taxiway Bravo System Rehabilitation ‐ North Portion Reconstruction & Page 12 of 215
6c. ‐ City Clerk reports bid opening on 7/19/2012 for CAG‐12‐091;
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6c. ‐ City Clerk reports bid opening on 7/19/2012 for CAG‐12‐091;
Taxiway Bravo System Rehabilitation ‐ North Portion Reconstruction & Page 14 of 215
6c. ‐ City Clerk reports bid opening on 7/19/2012 for CAG‐12‐091;
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Jonathan: Thank you for sending me the Bid Bond. That document and the documents I received from
Mr. Gent have helped me to conclude that we can waive as a minor irregularity 1) Gent signing as GM
instead of VP and 2) the secretary’s attestation appears on a different page.
Mr. Gent signed the Bid Bond on behalf of the corporation. He has, by doing so, bound the corporation
to pay the surety in the event the surety needs to pay the city for Convergint backing out on the bid.
As for the secretary’s signature, this is an old form. We should re-do our form to remove that line.
There is no legal requirement that there be such an attestation. Ironically, had that been on the same
page, I would have opined that the secretary’s signature attested to Mr. Gent’s authority to sign as a
GM.
In any event, I am of the opinion that these are minor irregularities, which you can waive. Zanetta
Zanetta L. Fontes
Senior Assistant City Attorney
City of Renton
P.O. Box 626
Renton, WA 98057
100 South 2nd St.
Renton, WA 98055
Phone: (425) 430-6486 | Fax: (425) 255-5474
e-mail: zfontes@rentonwa.gov
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RCW. This act establishes a strong state mandate in favor of disclosure of public records. As such, the information
you submit to the City via email, including personal information, may ultimately be subject to disclosure as a public
record.
6c. ‐ City Clerk reports bid opening on 7/19/2012 for CAG‐12‐091;
Taxiway Bravo System Rehabilitation ‐ North Portion Reconstruction & Page 16 of 215
Just got word minutes ago that we have secured funding (total $ amount will be 2.75 million). I will
process the programming package and then we wait for authorization to issue grant. Like I've mentioned,
this may be weeks to a month (or more)....hopefully weeks.
From: Jonathan R Wilson <JRWilson@Rentonwa.gov>
To: 'Kurt Addicott' <kaddicott@reidmiddleton.com>, Peter Doyle/ANM/FAA@FAA
Cc: Randy Hall <rhall@reidmiddleton.com>, Susan Campbell-Hehr <Scampbel@Rentonwa.gov>
Date: 07/30/2012 04:25 PM
Subject: Grant Application - Renton
6c. ‐ City Clerk reports bid opening on 7/19/2012 for CAG‐12‐091;
Taxiway Bravo System Rehabilitation ‐ North Portion Reconstruction & Page 17 of 215
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Renton/Yakima Intergovernmental Cooperative
Purchasing Agreement
Meeting:
Regular Council - 13 Aug 2012
Exhibits:
Issue Paper
Renton/Yakima Intergovernmental Cooperative
Purchasing Agreement
Resolution
Submitting Data: Dept/Div/Board:
Administrative Services
Staff Contact:
Medhi Sadri, IT Director
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 0 Transfer Amendment: $0
Amount Budgeted: $ 0 Revenue Generated: $0
Total Project Budget: $ 0 City Share Total Project: $ 0
SUMMARY OF ACTION:
The Renton/Yakima Intergovernmental Cooperative Purchasing Agreement allows each of the Parties to
extend to the other Party the right to purchase pursuant to such bids and contracts to the extent
permitted by law, and to the extent agreed upon between each Party and the bidder, contractor, vendor,
supplier, or service provider. This interlocal agreement is at the request of Yakima County to rely on the
City’s selection process for their purchase of the same probation management software.
STAFF RECOMMENDATION:
Approve the Interlocal Agreement and adopt the Resolution
6d. ‐ Administrative Services Department recommends approval of a
Intergovernmental Cooperative Purchasing Agreement with Yakima Page 18 of 215
ADMINISTRATIVE SERVICES
M E M O R A N D U M
DATE:August 6, 2012
TO:Rich Zwicker, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Mehdi Sadri, IT Director
SUBJECT:Renton/Yakima Intergovernmental Cooperative Purchasing Agreement
ISSUE
Should the City execute an Interlocal Agreement for cooperative governmental purchasing with Yakima
County?
BACKGROUND
In 2009 the City of Renton issued an RFP for the purchase of software for probation case management.
The proposed Purchasing Agreement pertains to bids and contracts for computer software, supplies,
material, equipment, or services that may be required from time to time by either or both of the Parties.
RECOMMENDATION
Staff recommends approval of the Interlocal Agreement.
Cc: Jay Covington, CAO
Iwen Wang, ASD Administrator
6d. ‐ Administrative Services Department recommends approval of a
Intergovernmental Cooperative Purchasing Agreement with Yakima Page 19 of 215
DLEGII A-1 Agenda & Res
INTERGOVERNMENTAL COOPERATIVE PURCHASING
A G R E E M E N T
Pursuant to Chapter 39.34 RCW and to other applicable laws, the YAKIMA COUNTY
and, CITY OF RENTON, (hereinafter “Parties”) both public agencies of the State of
Washington, hereby agree to cooperative governmental purchasing upon the following terms and
conditions.
(1)This Agreement pertains to bids and contracts for computer software, supplies,
material, equipment, or services that may be required from time to time by either or both of the
Parties.
(2)Each of the Parties from time to time goes out to public bid and contracts to
purchase computer software, supplies, material, equipment, or services. Each of the Parties
hereby agrees to extend to the other Party the right to purchase pursuant to such bids and
contracts to the extent permitted by law, and to the extent agreed upon between each Party and
the bidder, contractor, vendor, supplier, or service provider.
(3)Each of the Parties shall comply with all applicable laws and regulations
governing its own purchases.
(4)Each of the Parties shall contract directly with the bidder, contractor, vendor,
supplier, or service provider, and pay directly in accordance with its own payment procedures for
its own purchases. Each Party will indemnify and hold the other Party harmless as to any claim
arising out of its participation in this Agreement.
(5)Any purchase made pursuant to this Agreement is not a transaction between the
Parties. This Agreement shall not create any obligation for either Party to purchase any
particular good or service, nor provide to either of the Parties any assurance, warranty, or other
obligation from the other Party with respect to any good or service purchase or with respect to
the purchasing or supplying any good or service or with .
(6)Nondiscrimination. Both Parties agree that they shall not discriminate against any
person or vendor on the grounds of race, creed, color, religion, national origin, sex, sexual
orientation, age, marital status, political affiliation or belief, or the presence of any sensory,
mental or physical handicap in violation of the Washington State Law Against Discrimination
(RCW chapter 49.60) or the Americans with Disabilities Act (42 U.S.C. 12101 et seq.) or any
other applicable state, federal or local law, rule or regulation.
(7)No separate legal or administrative entity is intended to be created pursuant to this
Agreement. No obligation, except as stated herein, shall be created between the Parties or
between the Parties and any applicable bidder or contractor.
(8)The Purchasing Manager of Yakima County and the Information Technology
Director of the City of Renton shall be representatives of the entities for carrying out the terms of
this Agreement.
(9)This Agreement shall continue in force until canceled by either Party, which
6d. ‐ Administrative Services Department recommends approval of a
Intergovernmental Cooperative Purchasing Agreement with Yakima Page 20 of 215
DLEGII A-1 Agenda & Res
cancellation may be effected upon receipt by one of the Parties of the written notice of
cancellation of the other Party.
(10)In the event of termination of this Agreement, any goods acquired by either Party
pursuant to the terms of this Agreement shall remain the property of the purchasing Party
according to the terms of the respective purchasing agreement with the vendor.
(11)This Agreement constitutes the entire agreement between the Parties as to its
subject matter.
APPROVED this day of
, 2012.
APPROVED this day of
, 2012.
CITY OF RENTON YAKIMA COUNTY
J. Rand Elliott, Chairman
Date: ______________________________
Michael D. Leita, Commissioner
ATTEST:
_____________________________
Kevin J. Bouchey, Commissioner
Constituting the Board of County Commissioners
City Clerk for Yakima County, Washington
Date:__________________________
Approved as to legal form:ATTEST:
Lawrence J. Warren, City Attorney
City Attorney Tiera L. Girard, Clerk to the Board
Approved as to form:
Deputy Prosecuting Attorney
6d. ‐ Administrative Services Department recommends approval of a
Intergovernmental Cooperative Purchasing Agreement with Yakima Page 21 of 215
6d. ‐ Administrative Services Department recommends approval of a
Intergovernmental Cooperative Purchasing Agreement with Yakima Page 22 of 215
6d. ‐ Administrative Services Department recommends approval of a
Intergovernmental Cooperative Purchasing Agreement with Yakima Page 23 of 215
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Convert Two Public Works Maintenance Shops
Storage Bays to Garage Repair Bays
Meeting:
Regular Council - 13 Aug 2012
Exhibits:
Issue Paper
Background Documents
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Gregg Zimmerman, Public Works Administrator (ext.
7311)
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ 30,000 (Fund 501) Transfer Amendment: $30,000
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ 30,000 (Fund 501)City Share Total Project: $ 30,000
SUMMARY OF ACTION:
The two storage bays in Public Works Maintenance Shops Building D have been used for storage of
fleet product inventory including tires, parts, etc. The Maintenance Services Division has been
evaluating ways to service a growing vehicle fleet without hiring additional mechanics. Converting
these two existing storage bays to repair bays will increase productivity of the Fleet Garage by allowing
rolling stock requiring more time consuming repairs to be placed in the new repair bays. Mechanics can
then go back and forth between vehicles that have longer and shorter turnaround times, thus better
utilizing their time by reducing the amount of “down time” taken moving around vehicles and setting up
equipment. This will allow increased productivity at a one-time cost of $30,000 rather than needing to
hire an additional mechanic. Funding will be appropriated from Equipment Rental Fund 501, from the
“Supplies” and the “Tools and Equipment” line items.
STAFF RECOMMENDATION:
Allocate $30,000 from Equipment Rental Fund 501 to provide funding needed to convert two storage
bays in the Public Works Maintenance Shops Building D to two garage repair bays. The budget
adjustment for this item will be incorporated into the upcoming 2012 mid-year budget adjustment
ordinance.
6e. ‐ Public Works Department recommends approval to allocate
$30,000 from Equipment Rental Fund 501 to convert two storage bays in
Page 24 of 215
c:\documents and settings\lmoschetti\desktop\fleetbaysissuepaper.doc
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:August 6, 2012
TO:
VIA:
Rich Zwicker, Council President
Members of the Renton City Council
Denis Law, Mayor
FROM:
STAFF CONTACT:
Gregg Zimmerman, Public Works Administrator
Gregg Zimmerman (ext. 7311)
SUBJECT:Convert Two Public Works Maintenance Shops Storage Bays
to Garage Repair Bays
ISSUE:
Should the Council allocate $30,000 from Equipment Rental Fund 501 to provide funding
needed to convert two storage bays in the Public Works Maintenance Shops Building D
to two garage repair bays?
RECOMMENDATION:
Approve the allocation of $30,000 from Equipment Rental Fund 501 to provide funding
needed to convert two storage bays in the Public Works Maintenance Shops Building D
to two garage repair bays. The budget adjustment for this item will be incorporated into
the upcoming 2012 mid-year budget adjustment ordinance.
BACKGROUND:
Public Works Maintenance Shops Building D is located south of the Fleet Garage on the
Public Works Maintenance Shops campus at 3555 NE 2nd Street in Renton (see attached
graphics). The two storage bays in Building D have been used for storage of fleet
product inventory including tires, parts, etc. The Maintenance Services Division has
been evaluating ways to service a growing vehicle fleet without hiring additional
mechanics. Converting these two existing storage bays to repair bays will increase
productivity of the Fleet Garage by allowing rolling stock requiring more time consuming
repairs to be placed in the new repair bays. Mechanics can then go back and forth
between vehicles that have longer and shorter turnaround times, thus better utilizing
their time by reducing the amount of “down time” taken moving around vehicles and
setting up equipment. This will allow increased productivity at a one-time cost of
$30,000 rather than needing to hire an additional mechanic. Funding will be
appropriated from the Equipment Rental Fund 501 as shown:
$22,000 from Equipment Rental Supplies, 501.000000.019548.60.31.000
$8,000 from Equipment Rental Tools/Equipment, 501.000000.019548.60.35.000
6e. ‐ Public Works Department recommends approval to allocate
$30,000 from Equipment Rental Fund 501 to convert two storage bays in
Page 25 of 215
Council President Zwicker
Page 2 of 2
August 6, 2012
c:\documents and settings\lmoschetti\desktop\fleetbaysissuepaper.doc
As of July 31, 2012 the Equipment Rental Supplies account has a balance of $201,598,
and the Equipment Rental Tools/Equipment account has a balance of $15,132. There
are sufficient funds in these accounts to provide for the requested allocation.
A recently constructed mezzanine will provide sufficient space to store fleet inventory
that will be displaced by the conversion of the two storage bays into two garage repair
bays.
An itemized cost estimate for the conversion of these two bays is attached. The total
cost is estimated to be $24,820.00, with $5,180 added for contingencies, for a total cost
of $30,000.
Construction work will be performed in-house by City Maintenance Shops and Facilities
personnel with the exception of the two post car lift installation, which will be installed
by the vendor. The added restroom will be constructed either by Maintenance
personnel or by contractor, to be determined. Project management will be a joint effort
between Facilities and the Maintenance Services Director.
cc:Peter Renner, Facilities Division Director
Mike Stenhouse, Maintenance Services Division Director
David Hohn, Fleet Manager
6e. ‐ Public Works Department recommends approval to allocate
$30,000 from Equipment Rental Fund 501 to convert two storage bays in
Page 26 of 215
6e. ‐ Public Works Department recommends approval to allocate
$30,000 from Equipment Rental Fund 501 to convert two storage bays in
Page 27 of 215
6e. ‐ Public Works Department recommends approval to allocate
$30,000 from Equipment Rental Fund 501 to convert two storage bays in
Page 28 of 215
6e. ‐ Public Works Department recommends approval to allocate
$30,000 from Equipment Rental Fund 501 to convert two storage bays in
Page 29 of 215
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
NE 3rd/4th Corridor Improvements, Phase 1
Supplement Agreement #1 with Parametrix, Inc.
Meeting:
Regular Council - 13 Aug 2012
Exhibits:
Issue Paper
Supplement Agreement #1 to CAG 12-011
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Keith Woolley, Project Manager, x7318
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required:
$
$98,866.77 (Design &
ROW) Transfer Amendment: $
Amount Budgeted: $ $2,965,700 (2012)Revenue Generated: $
Total Project Budget: $ $3,425,965 (Phase 1)City Share Total Project: $ $1,443,401
SUMMARY OF ACTION:
This supplemental agreement provides the budget to complete the project design and right-of-way
process. The additional budget covers additional complex right-of-way negotiations and acquisitions,
and additional design efforts, which are estimated to save over $650,000 in right-of-way and
construction costs.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the supplemental agreement with Parametrix, Inc. in the
amount of $98,866.77 for a new contract total of $132,909.18 for design and right-of-way services for
the NE 3rd/4th Corridor Improvements, Phase 1 Project.
6f. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement #1 to CAG‐12‐011, with Parametrix, Inc., in the Page 30 of 215
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:August 13, 2012
TO:Rich Zwicker, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Keith Woolley, Project Manager (Extension 7318)
SUBJECT:NE 3rd/4th Corridor Improvements, Phase 1
Supplement Agreement #1 with Parametrix, Inc.
ISSUE:
Should the Mayor and City Clerk execute the supplemental agreement for design and
right-of-way services for the NE 3rd/4th Corridor Improvements, Phase 1 with
Parametrix, Inc?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the supplemental agreement with
Parametrix, Inc. in the amount of $98,866.77 for a new contract total of $132,909.18 for
design and right-of-way services for the NE 3rd/4th Corridor Improvements, Phase 1
Project.
BACKGROUND:
The NE 3rd/4th Corridor Improvements, Phase 1 Project represents the first phase of
improvements within the corridor.
This project will improve the capacity, mobility and safety of NE 4th Street between
Union Ave NE and Bremerton Ave NE by widening NE 4th Street to provide bicycle lanes
and improved sidewalks. The intersection of NE 4th Street and Whitman Ave NE will be
signalized. Improved illumination will be installed. Modifications will be made to the
U.S. Postal Service site in order to move the mail drop off box currently located on NE
4th Street onto Whitman Ave NE. Additionally, King County Water District 90 in
coordination with this project will be replacing their water main under NE 4th Street.
The original consultant agreement, CAG-10-157, provided for design and right-of-way
services for the NE 3rd/4th Corridor Improvements, Phase 1 Project. The original
6f. ‐ Transportation Systems Division recommends approval of
Supplemental Agreement #1 to CAG‐12‐011, with Parametrix, Inc., in the Page 31 of 215
Rich Zwicker, Council President
Members of the Renton City Council
Page 2 of 2
August 13, 2012
H:\Division.s\TRANSPOR.TAT\DESIGN.ENG\Rob\Projects-Current\NE 3rd-4th Corridor Improvements - Phase 1\300 Design
Consultant Contract\302 Consultant Agreement\302.3 Agreement\302.3.2 CAG-12-011 Suppl 1\Issue Paper Supl #1.doc
agreement, CAG-10-157 expired on December 31, 2011, and was replaced with a new
agreement, CAG-12-011, that transferred the remaining budget from the previous
agreement to provide continuation of project design and right-of-way. This supplement
is required to supplement the budget in order to complete the project design and
right-of-way process.
The effort to save construction and right-of-way costs, estimated at $650,000, is
requiring additional work by the consultant.
Cc:Doug Jacobson, Deputy PW Administrator – Transportation
Bob Hanson, Transportation Design Supervisor
Keith Woolley, Project Manager
Connie Brundage, Transportation Administrative Assistant
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6f. ‐ Transportation Systems Division recommends approval of
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6f. ‐ Transportation Systems Division recommends approval of
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6f. ‐ Transportation Systems Division recommends approval of
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6f. ‐ Transportation Systems Division recommends approval of
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6f. ‐ Transportation Systems Division recommends approval of
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6f. ‐ Transportation Systems Division recommends approval of
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6f. ‐ Transportation Systems Division recommends approval of
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6f. ‐ Transportation Systems Division recommends approval of
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6f. ‐ Transportation Systems Division recommends approval of
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6f. ‐ Transportation Systems Division recommends approval of
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6f. ‐ Transportation Systems Division recommends approval of
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
State Direct Appropriations Grant -- Renton
Aerospace Training Center
Meeting:
Regular Council - 13 Aug 2012
Exhibits:
Issue Paper
State Direct Appropriations Agreement
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Ryan Zulauf, Airport Manager, extension 7471
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $2,462,500 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $$2,462,500
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The state recently awarded the City with a direct appropriations grant in the amount of $2,500,000 for
the construction of a new aerospace training facility. The City and stakeholders, including Renton
Technical College have chosen the recently vacated City-owned building at 300 Rainier Avenue on the
Airport.
The Public Works Board is administering the grant and has deducted their administrative fee of
$37,500, leaving a total grant balance of $2,462,500 to fund the project. The project grant revenue and
expenditures will be processed through the Airport CIP account, 422.725111.016.594.46.63.000 Renton
Aerospace Training Center, with the revenue budget of $2,462,500 and a matching expenditure budget
of $2,462,500. There will be no use of City funds for this project.
STAFF RECOMMENDATION:
1) Approve the Renton Aerospace Training Center Project. 2) Establish a project budget under the
Airport CIP 422.725111 account in the amount of $2,462,500 in the upcoming mid-year budget
adjustment ordinance. 3) Approve the Direct Appropriations Agreement with the Washington State
Department of Commerce in the amount of $2,462,500 to fund the project budget. 4) Authorize the
Mayor and City Clerk to sign the Direct Appropriations Agreement and grant documents.
6g. ‐ Transportation Systems Division recommends approval of a Direct
Appropriations Agreement with the Washington State Department of Page 46 of 215
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:August 13, 2012
TO:Richard Zwicker, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Ryan Zulauf, Airport Manager (ext 7471)
SUBJECT:State Direct Appropriations Grant for the Renton Aerospace
Training Center Project
ISSUE:
Should the Council approve the Direct Appropriations Agreement with the Washington
State Department of Commerce in the amount of $2,462,500 for the construction of the
Renton Aerospace Training Center?
RECOMMENDATION:
1)Approve the Renton Aerospace Training Center Project.
2)Establish a project budget under the Airport CIP 422.725111 account in the
amount of $2,462,500 in the upcoming mid-year budget adjustment
ordinance.
3)Approve the Direct Appropriations Agreement with the Washington State
Department of Commerce in the amount of $2,462,500 to fund the project
budget.
4)Authorize the Mayor and City Clerk to sign the Direct Appropriations Agreement
and grant documents.
BACKGROUND:
The Renton Chamber of Commerce ground lease for the building at 300 Rainier Avenue
North expired on December 31, 2011, and was extended on a month-to-month basis
until April 30, 2012. Upon expiration of the month-to-month term of the lease, the
Renton Chamber of Commerce relocated to the former Spirit of Washington train
station. The 300 Rainier Avenue building ownership reverted back to the City upon
expiration of the original ground lease on December 31, 2012.
The state has recently awarded a direct appropriations grant to the City for construction
6g. ‐ Transportation Systems Division recommends approval of a Direct
Appropriations Agreement with the Washington State Department of Page 47 of 215
Richard Zwicker, Council President
Members of the Renton City Council
Page 2 of 2
August 13, 2012
H:\File Sys\AIR - Airport, Transportation Services Division\03 Projects\01 Tasks\Agenda Bills\2012 Agenda Bills\Agenda bill-
WSPWBoard Grant for Aerospace Training Fac/issuepaper – State Grant Aerospace Training Center.doc
of the Aerospace Training Center at the Renton Airport. The City and stakeholders,
including Renton Technical Center (RTC), have chosen the 300 Rainier Avenue building
as the location for the Renton Aerospace Training Center.
The Public Works Board is administering the state direct appropriations grant in the
amount of $2,500,000, less their administrative costs of $37,500, for a total grant award
to the City of $2,462,500.
The Renton Aerospace Training Center project will be funded completely through the
state direct appropriations grant and there will be no City match of funds required. The
project grant revenue and expenditures will be processed through the Airport CIP
account, 422.725111.016.594.46.63.000 Renton Aerospace Training Center, with the
revenue budget of $2,462,500 and a matching expenditure budget of $2,462,500.
The architectural engineering design phase of this project will begin in late summer 2012
with construction expected in 2013.
cc:Doug Jacobson, Deputy PW Administrator – Transportation
Connie Brundage, Transportation Administrative Secretary
Susan Campbell-Hehr, Airport Secretary
6g. ‐ Transportation Systems Division recommends approval of a Direct
Appropriations Agreement with the Washington State Department of Page 48 of 215
INVESTING IN WASHINGTON'S
ECONOMIC FUTURE
Community Economic Revitalization Board
Washington State Department of Commerce
1011 Plum Street SE
Post Office Box 42525
Olympia, Washington 98504-2525
August 07, 2012
Dennis Law
City of Renton
1055 South Grady Wy
Renton, WA 98057
RE: Contract Number: 13-96303-005
Dear Mr. Law
Enclosed are two originals of your Direct-Appropriations Contract. This Contract details the terms and
conditions that will govern the agreement between us. Please review the terms and conditions of the
Contract carefully. We recommend consulting with your legal advisor before accepting this grant offer.
When you have obtained the appropriate original signatures (do not use signature stamps), return
both original contracts and all the attachments to the Community Economic Revitalization Board office
within 60 calendar days of the date of this letter. Failure to return the contracts within this timeline
may result in the grant offer being withdrawn.
After the Contracts have been signed by the Board, one fully executed original along with instructions
for drawing funds will be mailed to you. We encourage you to store these and all pertinent documents
associated with this project and grant offer in a file that is readily accessible to auditors for their
periodic review.
We look forward to working with you over the course of your successful project. If you have any
questions about this Contract, please contact me..
Jeff Hinckle
Public Works Board
360-725-3060
jeff.hinckle@commerce.wa.gov
6g. ‐ Transportation Systems Division recommends approval of a Direct
Appropriations Agreement with the Washington State Department of Page 49 of 215
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Page 1 of 27City of Renton
13-96303-005 8/7/12
INVESTING IN WASHINGTON'S
ECONOMIC FUTURE
Community Economic Revitalization Board
Washington State Department of Commerce
1011 Plum Street SE
Post Office Box 42525
Olympia, Washington 98504-2525
Direct Appropriations Agreement between:
City of Renton
and
Community Economic Revitalization Board
For:
Project Name: Renton Aerospace Center
Contract Number:13-96303-005
Contract Type:CERB Direct Appropriations Grant
Execution / Start Date:Contract Execution Date
(to be filled by the Public Works Board)
6g. ‐ Transportation Systems Division recommends approval of a Direct
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Page 2 of 27City of Renton
13-96303-005 8/7/12
DECLARATIONS
CLIENT INFORMATION
Legal Name City of Renton
Contract Number 13-96303-005
Federal Tax ID #91-6001271
State Client #SWV0012200
PROJECT INFORMATION
Title Renton Aerospace Center
Project City Renton
Project State Washington
Project Zip 98057
CONTRACT TERMS and CONDITIONS
Contract Amount $2,462,500.00
Appropriation Number ESB 5127, 2012, Section 304
Contract End Date Dec 31, 2014
Biennium 2011 - 2013
Biennium Close Date June 30, 2013
Earliest Date for
Construction
Reimbursement
Apr 23, 2012 (earliest date for reimbursable expenditures)
Special Conditions Obtain site control by June 30, 2013. Documentation of site control must be provided prior to receiving any
reimbursements for construction-related activities.
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13-96303-005 8/7/12
TABLE OF CONTENTS
CONTRACT TITLE PAGE ...................................................................................................1
DECLARATIONS..................................................................................................................2
TABLE OF CONTENTS........................................................................................................3
CONTRACT FACE SHEET...................................................................................................5
CONTRACT TERMS AND CONDITIONS
Part 1. SPECIAL TERMS AND CONDITIONS....................................................................6
1.1. DEFINITIONS...............................................................................................................................6
1.2. AUTHORITY .................................................................................................................................6
1.3. PURPOSE ......................................................................................................................................6
1.4. ORDER OF PRECEDENCE...........................................................................................................6
1.5. GRANT AMOUNT ..........................................................................................................................6
1.6. CERTIFICATION OF FUNDS (deleted section) .............................................................................
1.7. MODIFICATION TO THE PROJECT COSTS (deleted section)......................................................
1.8. PROJECT EXPENDITURE ELIGIBLE FOR REIMBURSEMENT..................................................8
1.9 BILLING PROCEDURE AND PAYMENT.......................................................................................8
1.10. CERTIFIED PROJECT COMPLETION REPORT AND FINAL PAYMENT ...................................9
1.11. REPORTS........................................................................................................................................9
1.12. EVALUATION AND MONITORING ...............................................................................................9
1.13. OWNSERSHIP OF PROJECT/CAPITAL FACILITIES ..................................................................10
1.14. CHANGE OF OWNERSHIP OR USE FOR CONTRACTOR-OWNED PROPERTY ....................10
1.15. CHANGE OF USE FOR LEASED PROPERTY ............................................................................10
1.16. HISTORICAL AND CULTURAL ARTIFACTS ................................................................................10
1.17. SIGNAGE, MARKERS, AND PUBLICATIONS ..............................................................................11
1.18. PREVAILING WAGE LAW .............................................................................................................11
1.19. INSURANCE ..................................................................................................................................11
1.20. RECAPTURE PROVISION .............................................................................................................13
1.21. REDUCTION IN FUNDS .................................................................................................................13
1.22. REAPPROPRIATION ......................................................................................................................13
Part 2. GENERAL TERMS AND CONDITIONS....................................................................
2.1. DEFINITIONS .................................................................................................................................14
2.2. ALLOWABLE COSTS.....................................................................................................................14
2.3. ALL WRITINGS CONTAINED HEREIN...........................................................................................14
2.4. AMENDMENTS...............................................................................................................................14
2.5.AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, Public Law 101-336, also referred to
as the "ADA 28 CFR Part 35 .......................................................................................................... 14
2.6. APPROVAL ....................................................................................................................................14
2.7. ASSIGNMENT.................................................................................................................................14
2.8. ATTORNEY'S FEES........................................................................................................................15
2.9 AUDIT...............................................................................................................................................15
2.10. CODE REQUIREMENTS.................................................................................................................16
2.11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION............................................................16
2.12. CONFORMANCE.............................................................................................................................16
2.13. COPYRIGHT PROVISIONS.............................................................................................................16
2.14. DISALLOWED COSTS.....................................................................................................................17
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2.15. DISPUTES........................................................................................................................................17
2.16. DUPLICATE PAYMENT...................................................................................................................17
2.17. ETHICS/CONFLICT OF INTEREST.................................................................................................17
2.18. GOVERNING LAW AND VENUE.....................................................................................................18
2.19. INDEMNIFICATION..........................................................................................................................18
2.20. INDEPENDENT CAPACITY OF THE CONTRACTOR.....................................................................18
2.21. INDUSTRIAL INSURANCE COVERAGE.........................................................................................18
2.22. LAWS...............................................................................................................................................18
2.23. LICENSING, ACCREDITATION AND REGISTRATION..................................................................19
2.24. LIMITATION OF AUTHORITY..........................................................................................................19
2.25. LOCAL PUBLIC TRANSPORTATION COORDINATION.................................................................19
2.26. NON-COMPLIANCE WITH NON-DISCRIMINATION LAWS........................................................... 19
2.27. POLITICAL ACTIVITIES..................................................................................................................19
2.28. PREVAILING WAGE LAW...............................................................................................................19
2.29. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION............................................20
2.30 PUBLICITY.......................................................................................................................................20
2.31. RECAPTURE...................................................................................................................................20
2.32. RECORDS MAINTENANCE............................................................................................................20
2.33. REGISTRATION WITH THE DEPARTMENT OF REVENUE..........................................................20
2.34. RIGHT OF INSPECTION.................................................................................................................20
2.35. SAVINGS..........................................................................................................................................20
2.36. SEVERABILITY................................................................................................................................20
2.37. SUBCONTRACTING........................................................................................................................21
2.38. SURVIVAL........................................................................................................................................21
2.39. TAXES..............................................................................................................................................21
2.40. TERMINATION FOR CAUSE/SUSPENSION...................................................................................21
2.41. TERMINATION FOR CONVENIENCE.............................................................................................21
2.42. TERMINATION PROCEDURES.......................................................................................................22
2.43. WAIVER............................................................................................................................................22
ATTACHMENT I: PROJECT SCOPE OF WORK ............................................................23
ATTACHMENT II: CERTIFICATION OF PAYMENT AND REPORTING OF PREVAILING
WAGES ................................................................................................................................25
ATTACHMENT III: CERTIFICATION OF THE INTENT TO ENTER THE LEADERSHIP IN
ENERGY AND EVIRONMENTAL DESIGN (LEED) CERTIFICATION PROCESS .............27
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CONTRACT FACE SHEET
Contract Number:13-96303-005
Washington State Community Economic Revitalization Board
Direct Appropriations Program
1. Contractor
City of Renton
1055 South Grady Wy
Renton, WA 98057
2. Contractor Doing Business As (optional)
N/A
3. Contractor Representative
N/A
4. CERB Board Representative
N/A
5. Contract Amount
$2,462,500.00
6. Funding Source
Federal :Other :
N/A :
State:✔
7. Contract Start
Date
Contract Execution Date
7. Contract End Date
Dec 31, 2014
9. Federal Funds (as applicable) Federal Agency
N/A
CFDA Number
N/A
10. Tax ID #
91-6001271
11. SWV #
SWV0012200
12. UBI # 13. DUNS #
14. Contract Purpose
The Board and the Contractor have entered into this Contract to undertake a legislatively-approved project that furthers the
goals and objectives of Washington State Direct Appropriations Program
The Board, defined as the Washington State Community Economic Revitalization Board, and Contractor acknowledge and
accept the terms of this Contract and attachments and have executed this Contract on the date below to start as of the date
and year last written below. The rights and obligations of both parties to this Contract are governed by this Contract and the
following other documents incorporated by reference: Contract Terms and Conditions including ATTACHMENT I: PROJECT
SCOPE OF WORK; ATTACHMENT II: CERTIFICATION OF THE PAYMENT AND REPORTING OF PREVAILING WAGES; and
ATTACHMENT III: CERTIFICATION OF INTENT TO ENTER THE LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED)
CERTIFICATION PROCESS (if applicable).
FOR THE CONTRACTOR
Signature
Print Name
Title
Date
FOR THE COMMUNITY ECONOMIC REVITALIZATION
BOARD
Mark Urdahl, Chair of the CERB Board
Date
APPROVED AS TO FORM ONLY
This 24th Day of July, 2012
Sandra Adix
Assistant Attorney General
Signature on file
6g. ‐ Transportation Systems Division recommends approval of a Direct
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CONTRACT TERMS AND CONDITIONS
Washington State Department of Commerce
COMMUNITY ECONOMIC REVITALIZATION BOARD
DIRECT APPROPRIATIONS PROJECTS
Part 1. SPECIAL TERMS AND CONDITIONS
1.1. Definitions
As used throughout this Washington State Capital Budget Direct-Appropriation Contract the following terms
shall have the meaning set forth below:
A. “Contract” shall mean this Washington State Capital Budget Direct-Appropriation Contract.
B. “Contractor” shall mean the local government identified on the Contract Face Sheet performing service
(s) under this Contract and who is a Party to the Contract, and shall include all employees and agents of
the Contractor.
C. “The Board” shall mean the Washington State Community Economic Revitalization Board created in
Revised Code of Washington (RCW) 43.160, and who is a Party to the Contract.
D. "Declarations " and "Declared" shall refer to the project information, loan terms and conditions as stated
on the Declarations Page of this Grant Contract, displayed within the contract in THIS STYLE for easier
identification.
1.2. Authority
Acting under the authority of Chapter 43.160 RCW, the Board has awarded the Contractor a contract for a
legislatively-approved project pursuant to the legislative APPROPRIATION NUMBER and BIENNIUM as
shown on the Declarations Page
1.3. Purpose
The Board and the Contractor have entered into this Contract to undertake a legislatively-approved project
that furthers the goals and objectives of Washington State. The project will be undertaken by the Contractor
and will include the activities described in Attachment I: SCOPE OF WORK. The project must be
undertaken in accordance with the loan terms and conditions, and all applicable federal, state and local laws
and ordinances, which by this reference are incorporated into this Contract as though set forth fully herein.
1.4. Order of Precedence
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence in
the following order:
A. Applicable federal and state of Washington statutes and regulations.
B. Special Terms and Conditions including attachments.
C. General Terms and Conditions.
1.5. Grant Amount
The Board shall pay an amount not to exceed the awarded GRANT AMOUNT as shown on the attached
Declarations Page for the eligible costs necessary for or incidental to the performance of work as set forth in
Attachment I: SCOPE OF WORK.
1.6. Certification of Funds
This section has been deleted but title retained for document continuity.
1.7. Modification of Project Costs
This section has been deleted but title retained for document continuity.
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1.8. Project Expenditures Eligible for Reimbursement
Payments to the Contractor shall be made on a reimbursement basis only. For the purposes of this
Contract, eligible costs shall be construed to mean costs incurred and paid, or costs incurred and payable
within thirty (30) days. Only costs that have been incurred on or after the EARLIEST DATE FOR
CONSTRUCTION REIMBURSEMENT shown in the Declarations, are eligible for reimbursement under this
Contract.
The Contractor may be reimbursed for eligible costs related to the activities identified in Attachment I:
SCOPE OF WORK.
A. Real property and costs directly associated with such purchase, when purchased or acquired solely
for the purposes of the project;
B. Design, engineering, architectural, and planning;
C. Archaeological/historical review;
D. Construction management and construction observation (from external sources only);
E. Construction costs including, but not limited to, the following:
i. Site preparation and improvements;
ii. Permits and fees;
iii. Labor and materials;
iv. Taxes on project goods and services;
v. Capitalized equipment;
vi. Information technology infrastructure; and
vii. Landscaping.
F. Insurance premiums as required in Section 1.19;
G. Other costs authorized through the legislation.
1.9. Billing Procedures and Payment
The Board shall reimburse the Contractor for eligible project expenditures up to the maximum payable under
this Contract. When requesting reimbursement for costs incurred or expenditures made, the Contractor
shall submit a signed and completed Invoice Voucher (Form A-19), referencing the Attachment I: SCOPE
OF WORK project activity performed, and any appropriate documentation. The Invoice Voucher must be
certified by an official of the Contractor with authority to bind the Contractor.
Each Invoice Voucher must be accompanied by a Project Status Report, which describes, in narrative form,
the progress made on the project since the last invoice was submitted, as well as a report of project status
to date. The Board will not release payment for any reimbursement request received until the Project Status
Report is received. After approving the Invoice Voucher and Project Status Report, the Board shall promptly
remit a warrant to the Contractor.
The final Invoice Voucher payment shall not occur prior to the completion of all project activities as identified
in Attachment I: SCOPE OF WORK. A sum not to exceed ten percent (10%) of the grant amount will be
retained until all project activities are complete and a Certified Project Completion Report is completed and
submitted by the Contractor, per Section 1.10.
The Contractor shall submit all Invoice Vouchers and any required documentation to:
Contracts Administration Unit
Department of Commerce
PO Box 42525
Olympia, WA 98504-2525
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The Board will pay the Contractor upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the Board not more often than monthly.
Payment shall be considered timely if made by the Board within thirty (30) calendar days after receipt of
properly completed invoices. Payment shall be sent to the address designated by the Contractor.
The Board may, in its sole discretion, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of
this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Contract shall be
made by the Board.
Duplication of Billed Costs. The Contractor shall not bill the Board for services performed under this
Contract, and the Board shall not pay the Contractor, if the Contractor is entitled to payment or has been or
will be paid by any other source, including grants, for that service.
Disallowed Costs. The Contractor is responsible for any audit exceptions or disallowed costs incurred by its
own organization or that of its subcontractors.
1.10. Certified Project Completion Request and Final Payment
The Contractor shall complete a Certified Project Completion Request when activities identified in
Attachment I: SCOPE OF WORK are complete.
The Contractor shall provide the following information to the Board:
A. A certified statement that the project, as described in Attachment I: SCOPE OF WORK, is complete and,
if applicable, meets required standards.
B. A certified statement of the actual dollar amounts spent, from all funding sources, in completing the
project as described in Attachment I: SCOPE OF WORK.
C. Certification that all costs associated with the project have been incurred and have been accounted for.
Costs are incurred when goods and services are received and/or contract work is performed.
D. A final voucher for the remaining eligible funds.
The Contractor will submit the Certified Project Completion Report together with the last Invoice Voucher for
a sum not to exceed the balance of the grant amount including the ten percent (10%) retainage, as
described in Section 1.9. The final Invoice Voucher payment shall not occur prior to the completion of all
project activities identified in Attachment I: SCOPE OF WORK and the Board's receipt and acceptance of
the Certified Project Completion Report.
1.11. Reports
The Contractor shall furnish the Board with Project Status Reports when submitting Invoice Vouchers (as
described in Section 1.9), a Certified Project Completion Report at project completion (as described in
Section 1.10), and other reports as the Board may require. Failure to file reports as requested may result in
termination of this Contract.
1.12. Evaluation and Monitoring
The Contractor shall cooperate with and freely participate in any monitoring or evaluation activities
conducted by the Board, including site inspections, if necessary.
The Contractor may be asked by the Board to provide photographs, either hard copy or electronically,
which visually depict the progress made on the project.
The Board or the State Auditor and any of their representatives shall have full access to and the right to
examine all of the Contractor's records with respect to all matters covered in this Contract. Such
representatives shall be permitted to audit, examine, and make excerpts or transcripts from such records
and to make audits of all contracts, invoices, materials, payrolls, and records of matters covered by this
Contract. Such rights last for six (6) years from the date final payment is made.
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1.13. Ownership Of Project/Capital Facilities
The Board makes no claim to any real property improved or constructed with funds awarded under this
Contract and does not assert and will not acquire any ownership interest in or title to the capital facilities
and/or equipment constructed or purchased with state funds under this Contract. This provision does not
extend to claims that the Board may bring against the Contractor in recapturing funds expended in violation
of this Contract.
1.14. Change of Ownership or Use For Contractor-Owned Property
The Contractor understands and agrees that any or all assets acquired, constructed, or otherwise improved
by the Contractor using the funds under this Contract shall be held and used by the Contractor for the
purposes stated in Attachment I: SCOPE OF WORK for a period of at least ten (10) years from the date the
final payment is made.
This provision shall not be construed to prohibit the Contractor from selling any property or properties
described in this section; Provided, that any such sale shall be subject to prior review and approval by the
Board, and that all proceeds from such sale shall be applied to the purchase price of a different facility or
facilities of equal or greater value than the original facility and that any such new facility or facilities will be
used for the purpose or purposes stated elsewhere in this contract.
For a period of at least ten (10) years from the date the final payment is made, in the event that the
Contractor decides to change or transfer ownership of any or all assets acquired, constructed, or otherwise
improved by the Contractor using the funds under this Contract, the Contractor agrees that any such
decision or action must be submitted in writing and approved by the Board in writing at least thirty (30) days
prior to the execution of such decision or action.
In the event the Contractor is found to be out of compliance with this section, the Contractor shall repay the
principal amount of the grant as stated in Section 1.5, plus interest calculated at the rate of interest on State
of Washington general obligation bonds issued most closely to the effective date of the legislation in which
the subject asset was authorized. Repayment shall be made pursuant to Section 1.20. Recapture Provision.
1.15. Change of Use For Leased Property
The Contractor understands and agrees that any facility leased by the Contractor that is constructed,
renovated, or otherwise improved using state funds under this Contract shall be used by the Contractor for
the purposes stated in Attachment I: SCOPE OF WORK for a period of at least ten (10) years from the date
the final payment is made.
In the event the Contractor is found to be out of compliance with this section, the Contractor shall repay
the principal amount of the grant as stated in Section 1.5, plus interest calculated at the rate of interest on
State of Washington general obligation bonds issued most closely to the effective date of the legislation in
which the subject facility was authorized. Repayment shall be made pursuant to Section 1.20. Recapture
Provision.
1.16. Historical and Cultural Resources
Prior to commencing construction, Contractor shall complete the requirements of Governor's Executive
Order 05-05, or, as a substitute for completion of Governor's Executive Order 05-05, Contractor shall
complete Section 106 of the National Historic Preservation Act. Contractor agrees that the Contractor is
legally and financially responsible for compliance with all laws, regulations, and agreements related to the
preservation of historical or cultural artifacts and agrees to hold harmless the Board and the State of
Washington in relation to any claim related to such historical or cultural artifacts discovered, disturbed, or
damaged as a result of the project funded by this Contract.
In addition to the requirements set forth in this Contract, Contractor shall, in accordance with Governor's
Executive Order 05-05, coordinate with the Washington State Department of Archaeology and Historic
Preservation (DAHP), including any recommended consultation with any affected tribe(s), during project
design and prior to construction to determine the existence of any tribal cultural resources affected by the
proposed project funded by this Contract. Contractor agrees to avoid, minimize, or mitigate impacts to the
cultural resource as a continuing pre-requisite to receipt of funds under this Contract.
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The Contractor agrees that, unless the Contractor is proceeding under an approved historical and cultural
monitoring plan or other memorandum of agreement, if historical or cultural artifacts are discovered during
construction, the Contractor shall immediately stop construction and notify the local historical preservation
officer and the state's historical preservation officer at DAHP. If human remains are uncovered, the
Contractor shall report the presence and location of the remains to the coroner and local enforcement
immediately, then contact the concerned tribe's cultural staff or committee and the DAHP.
The Contractor shall require this provision to be contained in all sub-contracts for work or services related to
Attachment I: SCOPE OF WORK.
In addition to the requirements set forth in this Contract, Contractor agrees to comply with RCW 27.44
regarding Indian Graves and Records; RCW 27.53 regarding Archaeological Sites and Resources; RCW
68.60 regarding Abandoned and Historic Cemeteries and Historic Graves; and, WAC 25-48 regarding
Archaeological Excavation and Removal Permits.
Completion of the Section 106 of the National Historic Preservation Act shall substitute for completion of
Governor's Executive Order 05-05.
In the event that the Contractor finds it necessary to amend ATTACHMENT I: SCOPE OF WORK, the
Contractor may be required to re-comply with Governor's Executive Order 05-05 or Section 106 of the
National Historic Preservation Act.
1.17. Signage, Markers, and Publications
If, during the period covered by this Contract, the Contractor displays or circulates any communication,
publication, or donor recognition identifying the financial participants in the project, any such communication
or publication must identify “The Taxpayers of Washington State” as a participant.
1.18. Prevailing Wage Law
The project funded under this Contract is subject to state prevailing wage law (Chapter 39.12 RCW). The
Contractor is advised to consult the Industrial Statistician at the Washington Department of Labor and
Industries to determine the prevailing wages that must be paid. The Board is not responsible for
determining the prevailing wages applying to this project or for any prevailing wage payments that may be
required by law.
1.19. Insurance
(NOTE: SECTIION 1.19 DOES NOT APPLY TO MUNICIPAL ENTITIES)
A. Private Organizations
The Contractor shall provide insurance coverage as set out in this section. The intent of the required
insurance is to protect the State of Washington should there be any claims, suits, actions, costs,
damages, or expenses arising from any loss, or negligent or intentional act or omission of the Contractor
or its subcontractors, or agents of either, while performing under the terms of this Contract.
The insurance required shall be issued by an insurance company authorized to do business within the
State of Washington. Except for Professional Liability or Errors and Omissions Insurance, the insurance
shall name the State of Washington, its agents, officers, and employees as additional insureds under the
insurance policy. All policies shall be primary to any other valid and collectable insurance. The
Contractor shall instruct the insurers to give the Board thirty (30) calendar days advance notice of any
insurance cancellation or modification.
The Contractor shall submit to the Board within fifteen (15) calendar days of the Contract start date, a
certificate of insurance, which outlines the coverage and limits required under this insurance section.
During the term of the Contract, the Contractor shall submit renewal certificates not less than thirty (30)
calendar days prior to expiration of each policy required under this section.
The Contractor shall provide insurance coverage that shall be maintained in full force and effect during
the term of this Contract, as follows:
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Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance Policy,
including contractual liability, written on an occurrence basis, in adequate quantity to protect against legal
liability arising out of Contract activity but no less than $1,000,000 per occurrence. Additionally, the
Contractor is responsible for ensuring that any subcontractors provide adequate insurance coverage for
the activities arising out of subcontracts.
Automobile Liability. In the event that performance pursuant to this Contract involves the use of vehicles,
owned or operated by the Contractor or its subcontractors, automobile liability insurance shall be
required. The minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined
Single Limit for bodily injury and property damage.
Professional Liability, Errors, and Omissions Insurance. The Contractor shall maintain Professional
Liability or Errors and Omissions Insurance. The Contractor shall maintain minimum limits of no less than
$1,000,000 per occurrence to cover all activities by the Contractor and licensed staff employed or under
Contract to the Contractor. The State of Washington, its agents, officers, and employees need not be
named as additional insureds under this policy.
Fidelity Insurance. Every officer, director, employee, or agent who is authorized to act on behalf of the
Contractor for the purpose of receiving or depositing funds into program accounts or issuing financial
documents, checks, or other instruments of payment for program costs shall be insured to provide
protection against loss:
i. The amount of fidelity coverage secured pursuant to this Contract shall be $100,000 or the highest of
planned reimbursement for the Contract period, whichever is lowest. Fidelity insurance secured
pursuant to this paragraph shall name the Contractor as beneficiary.
ii. Subcontractors that receive $10,000 or more per year in funding through this Contract shall secure
fidelity insurance as noted above. Fidelity insurance secured by subcontractors pursuant to this
paragraph shall name the Contractor as beneficiary.
The Contractor shall provide, at the Board's request, copies of insurance instruments or certifications
from the insurance issuing agency. The copies or certifications shall show the insurance coverage, the
designated beneficiary, who is covered, the amounts, the period of coverage, and that the Board will be
provided thirty (30) days advance written notice of cancellation.
B. Self-Insured Contractors
With prior approval from the Board, the Contractor may provide insurance coverage under a self-insured/
liability pool or self-insured risk management program. In order to obtain permission from the Board, the
Contractor shall provide:
i. a description of its self-insurance program, and
ii. a certificate and/or letter of coverage that outlines coverage, limits, and deductibles.
All self-insured risk management programs or self-insured/liability pool financial reports must comply with
Generally Accepted Accounting Principles (GAAP) and adhere to accounting standards promulgated by:
i. Governmental Accounting Standards Board (GASB),
ii. Financial Accounting Standards Board (FASB), and
iii. The Washington State Auditor's annual instructions for financial reporting.
Contractors participating in joint risk pools shall maintain sufficient documentation to support the
aggregate claim liability information reported on the balance sheet. The State of Washington, its agents,
and employees need not be named as additional insured under a self-insured property/liability pool, if the
pool is prohibited from naming third parties as additional insured.
Contractor shall provide annually to the Board a summary of coverages and a letter of self-insurance,
evidencing continued coverage under Contractor's self-insured/liability pool or self-insured risk
management program. Such annual summary of coverage and letter of self-insurance will be provided
on the anniversary of the start date of this Contract.
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Employers Liability (“Stop Gap”) Insurance. In addition, the Contractor shall buy employers liability
insurance and, if necessary, commercial umbrella liability insurance with limits not less than $1,000,000
each accident for bodily injury by accident of $1,000,000 each employee for bodily injury or disease.
Excess Coverage. By requiring insurance herein, the Board does not represent that coverage and limits
will be adequate to protect Contractor and such coverage and limits shall not limit Contractor's liability
under the indemnities and reimbursements granted to the Board in this Contract.
Unemployment and Industrial Insurance. The Contractor shall be in full compliance with all state
unemployment and industrial insurance laws while performing work under this Contract. The Board will
not be responsible for payment of industrial insurance premiums or for any other claim or benefit for the
Contractor, or any subcontractor or employee of the Contractor, which might arise under the industrial
insurance laws during performance of this Contract.
Protection of Project Property, Contractor's Assumption of Risk. The Contractor shall continuously
maintain adequate protection of all the project work from damage and shall protect the property from
injury or loss arising in connection with this Contract. The entire work of the Contractor shall be at the
sole risk of the Contractor. The Contractor may elect to secure fire, extended coverage, and vandalism
insurance or all-risk insurance to cover the project work during the course of construction. The Contractor
shall take all necessary precautions for the safety of employees working on the project, and shall comply
with all applicable provisions of federal, state, and local safety laws and building codes to prevent
accidents or injuries to persons, on, about, or adjacent to the premises where the work is being
performed.
1.20. Recapture Provision
In the event that the Contractor fails to expend state funds in accordance with state law and/or the
provisions of this Contract, the Board reserves the right to recapture state funds in an amount equivalent to
the extent of noncompliance. Repayment by the Contractor of state funds under this recapture provision
shall occur within thirty (30) days of demand. In the event that the Board is required to institute proceedings
to enforce this recapture provision, the Board shall be entitled to its cost thereof, including reasonable
attorney's fees.
1.21. Reduction in Funds
In the event state funds appropriated for the work contemplated under this Contract are withdrawn, reduced,
or limited in any way by the Washington State Governor or Legislature during the Contract period, the
parties hereto shall be bound by any such revised funding limitations as implemented at the discretion of the
Board, and shall meet and renegotiate the Contract accordingly.
1.22. Reappropriation
The parties hereto understand and agree that any state funds, including the ten percent (10%) retainage as
described in Section 1.9, not expended by the BIENNIUM CLOSE DATE listed on the Declarations Page
will lapse on that date unless specifically reappropriated by the Washington State Legislature, in a budget or
budget amendment proposed by the Legislature or Governor, and approved as law. Commerce will make
all necessary efforts to seek reappropriation of funds into the next biennium following the declared
BIENNIUM. If funds are so reappropriated, Commerce's obligation under the terms of this Contract shall be
contingent upon the terms of such reappropriation.
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Part 2. GENERAL TERMS AND CONDITIONS
2.1. Definitions
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authorized Representative” shall mean the Public Works Board Chair and/or the designee
authorized in writing to act on the Chair's behalf.
B. "Contractor" shall mean the entity identified on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
C. “BOARD” shall mean the Washington State Public Works Board created in Revised Code of
Washington (RCW) 43.155.030, and which is a Party to the Contract
D. “Personal Information” shall mean information identifiable to any person, including, but not
limited to, information that relates to a person's name, health, finances, education, business, use
or receipt of governmental services or other activities, addresses, telephone numbers, social
security numbers, driver license numbers, other identifying numbers, and any financial identifiers.
E. ”State” shall mean the state of Washington.
F. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor. The
terms “subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2.2. Allowable Costs
Costs allowable under this Contract are actual expenditures according to an approved budget up to the
maximum amount stated on the Contract Award or Amendment Face Sheet.
2.3. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist
or to bind any of the parties hereto.
2.4. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
2.5. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, also referred to as
the “ADA” 28 CFR Part 35
The Contractor must comply with the ADA, which provides comprehensive civil rights protection to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunications.
2.6. APPROVAL
This contract shall be subject to the written approval of the Board's Authorized Representative and shall
not be binding until so approved. The contract may be altered, amended, or waived only by a written
amendment executed by both parties.
2.7. ASSIGNMENT
Neither this Contract, nor any claim arising under this Contract, shall be transferred or assigned by the
Contractor without prior written consent of the Board.
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2.8. ATTORNEYS' FEES
Unless expressly permitted under another provision of the Contract, in the event of litigation or other
action brought to enforce Contract terms, each party agrees to bear its own attorneys fees and costs.
2.9. AUDIT
A. General Requirements
Contractors are to procure audit services based on the following guidelines.
The Contractor shall maintain its records and accounts so as to facilitate the audit requirement and
shall ensure that Subcontractors also maintain auditable records.
The Contractor is responsible for any audit exceptions incurred by its own organization or that of its
Subcontractors.
The Board reserves the right to recover from the Contractor all disallowed costs resulting from the
audit.
As applicable, Contractors required to have an audit must ensure the audits are performed in
accordance with Generally Accepted Auditing Standards (GAAS); Government Auditing Standards
(the Revised Yellow Book) developed by the Comptroller General.
Responses to any unresolved management findings and disallowed or questioned costs shall be
included with the audit report. The Contractor must respond to the Board's requests for information
or corrective action concerning audit issues within thirty (30) days of the date of request.
B. State Funds Requirements
Contractors expending $100,000 or more in total state funds in a fiscal year must have a financial
audit as defined by Government Auditing Standards (The Revised Yellow Book) and according to
Generally Accepted Auditing Standards (GAAS). The Schedule of State Financial Assistance must
be included. The schedule includes:
Grantor agency name
State program name
BARS account number
Grantor
Agency contract number
Contract award amount including amendments (total grant award)
Beginning balance
Current year revenues
Current year expenditures
Ending balance
Program total
If the Contractor is a state or local government entity, the Office of the State Auditor shall conduct the
audit. Audits of non-profit organizations are to be conducted by a certified public accountant selected by
the Contractor.
The Contractor shall include the above audit requirements in any subcontracts.
In any case, the Contractor's financial records must be available for review by the Board .
C. Documentation Requirements
The Contractor must send a copy of any required audit Reporting Package as described in OMB Circular
A-133, Part C, Section 320(c) no later than nine (9) months after the end of the Contractor's fiscal year(s)
by sending a scanned copy to auditreview@commerce.wa.gov or by sending a hard copy to:
Department of Commerce
ATTN: Audit Review and Resolution Office
1011 Plum Street
PO Box 42525
Olympia WA 98504-2525
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In addition to sending a copy of the audit, when applicable, the Contractor must include:
• Corrective action plan for audit findings within three (3) months of the audit being received by the
BOARD.
• Copy of the Management Letter.
2.10. CODE REQUIREMENTS
All construction and rehabilitation projects must satisfy the requirements of applicable local, state, and
federal building, mechanical, plumbing, fire, energy and barrier-free codes. Compliance with the
Americans with Disabilities Act of 1990 28 C.F.R. Part 35 will be required, as specified by the local building
Department.
2.11. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
1. All material provided to the Contractor by the Board that is designated as “confidential” by the Board;
2. All material produced by the Contractor that is designated as “confidential” by the Board; and
3. All personal information in the possession of the Contractor that may not be disclosed under state or
federal law. “Personal information” includes but is not limited to information related to a person's
name, health, finances, education, business, use of government services, addresses, telephone
numbers, social security number, driver's license number and other identifying numbers, and
“Protected Health Information” under the federal Health Insurance Portability and Accountability Act
of 1996 (HIPAA).
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or
disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the
purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential
Information to any third party except with the prior written consent of the Board or as may be required
by law. The Contractor shall take all necessary steps to assure that Confidential Information is
safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential
Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall
provide THE BOARD with its policies and procedures on confidentiality. The Board may require
changes to such policies and procedures as they apply to this Contract whenever the Board
reasonably determines that changes are necessary to prevent unauthorized disclosures. The
Contractor shall make the changes within the time period specified by the Board. Upon request, the
Contractor shall immediately return to the Board any Confidential Information that the Board
reasonably determines has not been adequately protected by the Contractor against unauthorized
disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify the Board within five (5) working days of
any unauthorized use or disclosure of any confidential information, and shall take necessary steps to
mitigate the harmful effects of such use or disclosure.
2.12. CONFORMANCE
If any provision of this contract violates any statute or rule of law of the state of Washington, it is considered
modified to conform to that statute or rule of law.
2.13. COPYRIGHT PROVISIONS
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire"
as defined by the U.S. Copyright Act and shall be owned by the Board. The Board shall be considered the
author of such Materials. In the event the Materials are not considered “works for hire” under the U.S.
Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all Materials,
including all intellectual property rights, moral rights, and rights of publicity to the Board effective from the
moment of creation of such Materials.
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“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or
sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability to transfer
these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced
under the Contract, the Contractor hereby grants to the Board a nonexclusive, royalty-free, irrevocable
license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare
derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the
Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of
publicity, necessary to grant such a license to the Board.
The Contractor shall exert all reasonable effort to advise the Board, at the time of delivery of Materials
furnished under this Contract, of all known or potential invasions of privacy contained therein and of any
portion of such document which was not produced in the performance of this Contract. The Contractor
shall provide the Board with prompt written notice of each notice or claim of infringement received by the
Contractor with respect to any Materials delivered under this Contract. The Board shall have the right to
modify or remove any restrictive markings placed upon the Materials by the Contractor.
2.14. DISALLOWED COSTS
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its Subcontractors.
2.15. DISPUTES
Except as otherwise provided in this Contract, when a dispute arises between the parties and it cannot be
resolved by direct negotiation, either party may request a dispute hearing with the Chair of the Board, who
may designate a neutral person to decide the dispute.
The request for a dispute hearing must:
• be in writing;
• state the disputed issues;
• state the relative positions of the parties;
• state the Contractor's name, address, and Contract number; and
• be mailed to the Chair and the other party's (respondent's) Representative within three (3)
working days after the parties agree that they cannot resolve the dispute.
The respondent shall send a written answer to the requestor's statement to both the Chair or the Chair's
designee and the requestor within five (5) working days.
The Chair or designee shall review the written statements and reply in writing to both parties within ten (10)
working days. The Chair or designee may extend this period if necessary by notifying the parties.
The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding.
The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal.
Nothing in this Contract shall be construed to limit the parties' choice of a mutually acceptable alternate
dispute resolution (ADR) method in addition to the dispute hearing procedure outlined above.
2.16. DUPLICATE PAYMENT
The Contractor certifies that work to be performed under this contract does not duplicate any work to be
charged against any other contract, subcontract, or other source.
2.17. ETHICS/CONFLICTS OF INTEREST
In performing under this Contract, the Contractor shall assure compliance with the Ethics in Public Service
Act (Chapter 42.52 RCW) and any other applicable state or federal law related to ethics or conflicts of
interest.
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2.18. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
2.19. INDEMNIFICATION
To the fullest extent permitted by law, the Contractor shall indemnify, defend, and hold harmless the state
of Washington, the Board, all other agencies of the state and all officers, agents and employees of the
state, from and against all claims or damages for injuries to persons or property or death arising out of or
incident to the Contractor's performance or failure to perform the Contract. The Contractor's obligation to
indemnify, defend, and hold harmless includes any claim by the Contractor's agents, employees,
representatives, or any Subcontractor or its agents, employees, or representatives.
The Contractor's obligation to indemnify, defend, and hold harmless shall not be eliminated by any actual or
alleged concurrent negligence of the state or its agents, agencies, employees and officers.
Subcontracts shall include a comprehensive indemnification clause holding harmless the Contractor, the
Board, the state of Washington, its officers, employees and authorized agents.
The Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and
hold harmless the state and its agencies, officers, agents or employees.
2.20. INDEPENDENT CAPACITY OF THE CONTRACTOR
The parties intend that an independent contractor relationship will be created by this Contract. The
Contractor and its employees or agents performing under this Contract are not employees or agents of the
state of Washington or the Board. The Contractor will not hold itself out as or claim to be an officer or
employee of the Board or of the state of Washington by reason hereof, nor will the Contractor make any
claim of right, privilege or benefit which would accrue to such officer or employee under law. Conduct and
control of the work will be solely with the Contractor.
2.21. INDUSTRIAL INSURANCE COVERAGE
The Contractor shall comply with all applicable provisions of Title 51 RCW, Industrial Insurance. If the
Contractor fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of
its employees as may be required by law, the Board may collect from the Contractor the full amount
payable to the Industrial Insurance Accident Fund. The Board may deduct the amount owed by the
Contractor to the accident fund from the amount payable to the Contractor by the Board under this
Contract, and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of
Insurance Services. This provision does not waive any of L&I's rights to collect from the Contractor.
2.22. LAWS
The Contractor shall comply with all applicable laws, ordinances, codes, regulations and policies of local
and state and federal governments, as now or hereafter amended including, but not limited to:
Washington State Laws and Regulations
A. Affirmative action, RCW 41.06.020 (11).
B. Boards of directors or officers of non-profit corporations - Liability - Limitations, RCW 4.24.264.
C. Disclosure-campaign finances-lobbying, Chapter 42.17 RCW.
D. Discrimination-human rights commission, Chapter 49.60 RCW.
E. Ethics in public service, Chapter 42.52 RCW.
F. Housing assistance program, Chapter 43.185 RCW
G. Interlocal cooperation act, Chapter 39.34 RCW.
H. Noise control, Chapter 70.107 RCW.
I. Office of minority and women's business enterprises, Chapter 39.19 RCW and Chapter 326-02
WAC.
J. Open public meetings act, Chapter 42.30 RCW.
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K. Prevailing wages on public works, Chapter 39.12 RCW.
L. Public records act, Chapter 42.56 RCW.
M. Relocation assistance - real property acquisition policy, Chapter 8.26 RCW.
N. Shoreline management act of 1971, Chapter 90.58 RCW.
O. State budgeting, accounting, and reporting system, Chapter 43.88 RCW.
P. State building code, Chapter 19.27 RCW and Energy-related building standards, Chapter
19.27A RCW, and Provisions in buildings for aged and handicapped persons, Chapter 70.92
RCW.
Q. State Coastal Zone Management Program, Publication 01-06-003, Shorelands and
Environmental Assistance Program, Washington State Department of Ecology.
R. State environmental policy, Chapter 43.21C RCW.
S. State Executive Order 05-05 Archeological and Cultural Resources.
2.23. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
2.24. LIMITATION OF AUTHORITY
Only the Authorized Representative or Authorized Representative's designee by writing (designation to be
made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive
any clause or condition of this Contract.
2.25. Local Public Transportation Coordination
Where applicable, Contractor shall participate in local public transportation forums and implement strategies
designed to ensure access to services.
2.26. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Contract, the Contractor shall comply with all federal, state, and local
nondiscrimination laws, regulations and policies. In the event of the Contractor's non-compliance or refusal
to comply with any nondiscrimination law, regulation or policy, this contract may be rescinded, canceled or
terminated in whole or in part, and the Contractor may be declared ineligible for further contracts with the
Board. The Contractor shall, however, be given a reasonable time in which to cure this noncompliance.
Any dispute may be resolved in accordance with the “Disputes” procedure set forth herein.
2.27. POLITICAL ACTIVITIES
Political activity of Contractor employees and officers are limited by the State Campaign Finances and
Lobbying provisions of Chapter 42.17 RCW and the Federal Hatch Act, 5 USC 1501 - 1508.
No funds may be used for working for or against ballot measures or for or against the candidacy of any
person for public office.
2.28. PREVAILING WAGE LAW
The Contractor certifies that all contractors and subcontractors performing work on the Project shall
comply with state Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable to the Project
funded by this contract, including but not limited to the filing of the “Statement of Intent to Pay Prevailing
Wages” and “Affidavit of Wages Paid” as required by RCW 39.12.040. The Contractor shall maintain
records sufficient to evidence compliance with Chapter 39.12 RCW, and shall make such records available
for the Board's review upon request.
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2.29. PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The funds provided under this Contract shall not be used in payment of any bonus or commission for the
purpose of obtaining approval of the application for such funds or any other approval or concurrence under
this Contract provided, however, that reasonable fees or bona fide technical consultant, managerial, or
other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as project
costs
2.30. PUBLICITY
The Contractor agrees not to publish or use any advertising or publicity materials in which the state of
Washington or the Board's name is mentioned, or language used from which the connection with the state
of Washington's or the Board's name may reasonably be inferred or implied, without the prior written
consent of the Board.
2.31. RECAPTURE
In the event that the Contractor fails to perform this contract in accordance with state laws, federal laws,
and/or the provisions of this contract, the Board reserves the right to recapture funds in an amount to
compensate the Board for the noncompliance in addition to any other remedies available at law or in equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by the Board. In the alternative, the Board may recapture such funds from payments due under
this contract.
2.32. RECORDS MAINTENANCE
The Contractor shall maintain all books, records, documents, data and other evidence relating to this
Contract and performance of the services described herein, including but not limited to accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this Contract. Contractor shall retain such records for a period of six years
following the date of final payment.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been finally resolved.
2.33. REGISTRATION WITH DEPARTMENT OF REVENUE
If required by law, the Contractor shall complete registration with the Washington State Department of
Revenue.
2.34. RIGHT OF INSPECTION
At no additional cost all records relating to the Contractor's performance under this Contract shall be subject
at all reasonable times to inspection, review, and audit by the Board, the Office of the State Auditor, and
federal and state officials so authorized by law, in order to monitor and evaluate performance, compliance,
and quality assurance under this Contract. The Contractor shall provide access to its facilities for this
purpose.
2.35. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after
the effective date of this Contract and prior to normal completion, the Board may terminate the Contract
under the "Termination for Convenience" clause, without the ten business day notice requirement. In lieu of
termination, the Contract may be amended to reflect the new funding limitations and conditions.
2.36. SEVERABILITY
If any provision of this Contract or any provision of any document incorporated by reference shall be held
invalid, such invalidity shall not affect the other provisions of this Contract that can be given effect without
the invalid provision, if such remainder conforms to the requirements of law and the fundamental purpose
of this Contract and to this end the provisions of this Contract are declared to be severable.
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2.37. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of the Board.
If the Board approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, the
Board in writing may: (a) require the Contractor to amend its subcontracting procedures as they relate to
this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or (c)
require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to the Board if the Subcontractor fails to comply with any applicable term or
condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to
assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release
or reduce the liability of the Contractor to the Board for any breach in the performance of the Contractor's
duties.
Every subcontract shall include a term that the Board and the State of Washington are not liable for claims
or damages arising from a Subcontractor's performance of the subcontract.
2.38. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall so
survive.
2.39. TAXES
All payments accrued on account of payroll taxes, unemployment contributions, the Contractor's income or
gross receipts, any other taxes, insurance or expenses for the Contractor or its staff shall be the sole
responsibility of the Contractor.
2.40. TERMINATION FOR CAUSE / SUSPENSION
In event the Board determines that the Contractor failed to comply with any term or condition of this
Contract, the Board may terminate the Contract in whole or in part upon written notice to the Contractor.
Such termination shall be deemed “for cause.” Termination shall take effect on the date specified in the
notice.
In the alternative, the Board upon written notice may allow the Contractor a specific period of time in which
to correct the non-compliance. During the corrective-action time period, the Board may suspend further
payment to the Contractor in whole or in part, or may restrict the Contractor's right to perform duties under
this Contract. Failure by the Contractor to take timely corrective action shall allow the Board to terminate
the Contract upon written notice to the Contractor.
“Termination for Cause” shall be deemed a “Termination for Convenience” when the Board determines
that the Contractor did not fail to comply with the terms of the Contract or when the Board determines the
failure was not caused by the Contractor's actions or negligence.
If the Contract is terminated for cause, the Contractor shall be liable for damages as authorized by law,
including, but not limited to, any cost difference between the original contract and the replacement
contract, as well as all costs associated with entering into the replacement contract (i.e., competitive
bidding, mailing, advertising, and staff time).
2.41. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract the Board may, by ten (10) business days written notice,
beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract
is so terminated, the Board shall be liable only for payment required under the terms of this Contract for
services rendered or goods delivered prior to the effective date of termination.
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2.42. TERMINATION PROCEDURES
After receipt of a notice of termination, except as otherwise directed by the Board, the Contractor shall:
A. Stop work under the Contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities related to the Contract;
C. Assign to the State all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case the Board has the right, at its discretion, to settle or pay
any or all claims arising out of the termination of such orders and subcontracts. Any attempt by
the Contractor to settle such claims must have the prior written approval of the Board; and
D. Preserve and transfer any materials, contract deliverables and/or the Board property in the
Contractor's possession as directed by the Board.
Upon termination of the Contract, the Board shall pay the Contractor for any service provided by the
Contractor under the Contract prior to the date of termination. The Board may withhold any amount due
as the Board reasonably determines is necessary to protect the Board against potential loss or liability
resulting from the termination. the Board shall pay any withheld amount to the Contractor if the Board
later determines that loss or liability will not occur.
The rights and remedies of the Board under this section are in addition to any other rights and remedies
provided under this Contract or otherwise provided under law.
2.43. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be
such in writing and signed by Authorized Representative of the Board.
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ATTACHMENT I: SCOPE OF WORK
Washington State Department of Commerce
COMMUNITY ECONOMIC REVITALIZATION BOARD
GRANT PROGRAMS -- DIRECT APPROPRIATIONS PROJECTS
City of Renton
13-96303-005
Project Title:
Renton Aerospace Center
The project's scope of work is comprised of the following activities:
Renovate an existing building at the Renton Airport. If it is more cost effective, replace the existing
building with a new facility. In addition to the building, construct a parking lot including and driveway
entrance improvements, a loading dock, and a garbage receptacle area. Costs may include, but are
not limited to, engineering, environmental/cultural review, land/right-of-way acquisition, permits,
public involvement, bid documents, and construction. This project will meet LEED standards.
If the above scope of work includes engineering, planning, or design activities, the Contractor shall make all
plans and documents funded in whole or in part by this Contract available for the Board's review upon
reasonable request.
The Contractor, by its signature below, certifies that the project's scope of work and performance measures
set forth above have been reviewed and approved by the Contractor's governing body as of the date and
year written below.
Signature
Name
Title
Date
6g. ‐ Transportation Systems Division recommends approval of a Direct
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ATTACHMENT II: CERTIFICATION OF THE PAYMENT AND REPORTING
OF PREVAILING WAGES
Washington State Department of Commerce
COMMUNITY ECONOMIC REVITALIZATION BOARD
GRANT PROGRAMS -- DIRECT APPROPRIATIONS PROJECTS
City of Renton
13-96303-005
Project Title:
Renton Aerospace Center
The Contractor, by its signature below, certifies that all contractors and subcontractors performing work on the
project as described in Attachment I: SCOPE OF WORK shall comply with prevailing wage laws set forth in
Chapter 39.12 RCW, as applicable to the project funded by this Contract, including but not limited to the filing
of the “Statement of Intent to Pay Prevailing Wages” and “Affidavit of Wages Paid” as required by RCW
39.12.040. The Contractor shall maintain records sufficient to evidence compliance with Chapter 39.12 RCW,
and shall make such records available for the Board's review upon request.
If any state funds are used by the Contractor for the purpose of construction, applicable State Prevailing
Wages must be paid.
The Contractor, by its signature below, certifies that the declaration set forth above has been reviewed and
approved by the Contractor's governing body as of the date and year written below.
Signature
Name
Title
Date
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ATTACHMENT III: CERTIFICATION OF THE INTENT TO ENTER THE
LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED)
CERTIFICATION PROCESS
Washington State Department of Commerce
COMMUNITY ECONOMIC REVITALIZATION BOARD
GRANT PROGRAMS -- DIRECT APPROPRIATIONS PROJECTS
City of Renton
13-96303-005
Project Title:
Renton Aerospace Center
The Contractor, by its signature below, certifies that it will enter into the Leadership in Energy and
Environmental Design (LEED) certification process, as stipulated in RCW 39.35D, as applicable to the project
described in Attachment I: SCOPE OF WORK funded by this Contract. The Contractor shall, upon receipt of
LEED certification by the United States Green Building Council, provide documentation of such certification to
the Board.
The Contractor, by its signature below, certifies that the declaration set forth above has been reviewed and
approved by the Contractor's governing body or board of directors, as applicable, as of the date and year
written below.
Signature
Name
Title
Date
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Federal Aviation Administration Grant for the
Taxiway Bravo Rehabilitation Project Construction
Phase I
Meeting:
Regular Council - 13 Aug 2012
Exhibits:
Issue Paper
Grant Application
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Ryan Zulauf, Airport Manager, ext. 7471
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $3,055,555.56 Transfer Amendment: $$305,555.56
Amount Budgeted: $ $2,319,242.00 Revenue Generated: $$2,750,000
Total Project Budget: $ $2,319,242.00 City Share Total Project: $ $305,555.56
SUMMARY OF ACTION:
The Airport received two construction bids for the Taxiway Bravo Rehabilitation project. The lowest
responsive bidder was ICON Materials with a bid of $2,364,463.61.
The current 2012 project budget is $2,319,242.00, but total expenditures for this project are estimated
to be $3,055,555.56. The total expenditure includes the remaining design and engineering costs,
construction management fees, actual construction costs, and contingency construction costs.
The FAA is offering a federal grant that will cover 90% of the $3,055,555.56 project costs. Airport staff
expects that funding within the next two months. With that federal grant of $2,750,000.00, the
difference between the total project costs and the grant funding is $305,555.56.
Airport staff is requesting that $305,555.56 be transferred from the End Fund balance to cover this
difference. Airport staff is also requesting that the Council accept this grant funding and authorize the
Mayor and City Clerk to sign the federal grant funding documents.
STAFF RECOMMENDATION:
Approve the Federal Aviation Administration grant of $2,750,000 for the Taxiway Bravo Rehabilitation
Project Construction Phase I, authorize the Mayor and City Clerk to accept the grant offer and sign the
federal grant documents, and increase the project budget by transferring $305,555.56 from the Airport’s
End Fund balance. The budget adjustment to add the grant funding and use of Airport fund balance to
fund this project will be included in the upcoming mid-year budget adjustment ordinance.
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PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:August 13, 2012
TO:Richard Zwicker, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Ryan Zulauf, Airport Manager (ext 7471)
SUBJECT:Federal Aviation Administration Grant for the Taxiway Bravo
Rehabilitation Project Construction Phase I
ISSUE:
Should the Council approve the Federal Aviation Administration grant of $2,750,000 for
the Taxiway Bravo Rehabilitation Project Construction Phase I, authorize the Mayor and
City Clerk to accept the grant offer and sign the federal grant documents, and increase
the project budget by transferring $305,555.56 from the Airport’s End Fund balance?
RECOMMENDATION:
Approve the Federal Aviation Administration grant of $2,750,000 for the Taxiway Bravo
Rehabilitation Project Construction Phase I, authorize the Mayor and City Clerk to accept
the grant offer and sign the federal grant documents, and increase the project budget by
transferring $305,555.56 from the Airport’s End Fund balance. The budget adjustment
to add the grant funding and use of Airport fund balance to fund this project will be
included in the mid-year budget adjustment ordinance.
BACKGROUND:
The Taxiway Bravo Rehabilitation Project design phase began in 2010. Reid Middleton,
Inc. completing the 100% design for the north half of the project in June 2012. A
request for bids for construction was publicized and two bids were received. ICON
Materials was the lowest responsive bidder with a bid of $2,364,463.61.
Approval of the construction contract is in process through the City Clerk’s office and
signing of the construction contract is contingent on the approval and signing of the
Federal Aviation Administration grant documents.
The current 2012 project budget is $2,319,242.00, with total expenditures estimated to
be $3,055,555.56.
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Richard Zwicker, Council President
Members of the Renton City Council
Page 2 of 3
August 13, 2012
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The total expenditures include the remaining design and engineering costs, construction
management fees, actual construction costs, and contingency construction costs.
The Airport is anticipating a federal grant of $2,750,000.00 from the FAA within the next
two months. The difference between the total project amount of $3,055,555.56 and the
federal grant of $2,750,000.00 is $305,555.56.
The budget for this project was developed in the 2011-2012 budget process when
construction costs were estimated. To fully fund the anticipated project costs, a transfer
of $305,555.56 is requested from the Airport’s end fund balance.
The actual project cost figures are accounted for in Appendix I on the next page.
cc:Doug Jacobson, Deputy PW Administrator – Transportation
Connie Brundage, Transportation Administrative Secretary
Susan Campbell-Hehr, Airport Secretary
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Richard Zwicker, Council President
Members of the Renton City Council
Page 3 of 3
August 13, 2012
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Appendix I – Taxiway Bravo Rehabilitation Project Costs
2012 Remaining Design and Engineering Costs
Reid Middleton - Design Phase I (CAG-10-155) $6,400.72
Reid Middleton - Design Phase II (CAG-11-117) 0
Reid Middleton - Design Phase Final (CAG-12-038)$255,633.55
Total Remaining Design and Engineering Costs $262,034.27
2012 Construction Management Cost
Reid Middleton, Inc. (CAG-12-103) $215,742.00
2012 Construction Phase I
ICON Materials (CAG-12-XXX) $2,364,463.61
Construction Contingency $213,315.68
Total Construction Phase I $2,577,779.29
Total Cost to Completion $3,055,555.56
FAA Grant 23
90% FAA Grant $2,750,000.00
City’s Share of Costs
10% of Costs $305,555.56
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8a. ‐ Cooperative Purchasing Agreement with Yakima County (See 6.d.)Page 124 of 215
8a. ‐ Cooperative Purchasing Agreement with Yakima County (See 6.d.)Page 125 of 215
8b. ‐ Streetlight conversion management agreement with Washington
State Department of Enterprise Services (See 7.c.)Page 126 of 215
8b. ‐ Streetlight conversion management agreement with Washington
State Department of Enterprise Services (See 7.c.)Page 127 of 215
8c. ‐ Utilities Cooperation Agreement with Water District No. 90
regarding the NE 3rd/4th Corridor project (See 7.c.)Page 128 of 215
8c. ‐ Utilities Cooperation Agreement with Water District No. 90
regarding the NE 3rd/4th Corridor project (See 7.c.)Page 129 of 215
8d. ‐ Updating the Six‐Year Transportaton Improvement Program 2013‐
2018 (See 7.c.)Page 130 of 215
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2018 (See 7.c.)Page 164 of 215
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2018 (See 7.c.)Page 165 of 215
8d. ‐ Updating the Six‐Year Transportaton Improvement Program 2013‐
2018 (See 7.c.)Page 166 of 215
8d. ‐ Updating the Six‐Year Transportaton Improvement Program 2013‐
2018 (See 7.c.)Page 167 of 215
8d. ‐ Updating the Six‐Year Transportaton Improvement Program 2013‐
2018 (See 7.c.)Page 168 of 215
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2018 (See 7.c.)Page 169 of 215
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2018 (See 7.c.)Page 170 of 215
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2018 (See 7.c.)Page 171 of 215
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2018 (See 7.c.)Page 172 of 215
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2018 (See 7.c.)Page 173 of 215
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2018 (See 7.c.)Page 174 of 215
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2018 (See 7.c.)Page 175 of 215
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2018 (See 7.c.)Page 176 of 215
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2018 (See 7.c.)Page 177 of 215
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2018 (See 7.c.)Page 178 of 215
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2018 (See 7.c.)Page 179 of 215
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2018 (See 7.c.)Page 180 of 215
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2018 (See 7.c.)Page 181 of 215
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2018 (See 7.c.)Page 182 of 215
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2018 (See 7.c.)Page 183 of 215
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2018 (See 7.c.)Page 184 of 215
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2018 (See 7.c.)Page 185 of 215
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2018 (See 7.c.)Page 186 of 215
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2018 (See 7.c.)Page 187 of 215
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2018 (See 7.c.)Page 188 of 215
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2018 (See 7.c.)Page 189 of 215
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2018 (See 7.c.)Page 190 of 215
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2018 (See 7.c.)Page 191 of 215
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2018 (See 7.c.)Page 192 of 215
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2018 (See 7.c.)Page 193 of 215
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2018 (See 7.c.)Page 194 of 215
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2018 (See 7.c.)Page 195 of 215
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2018 (See 7.c.)Page 196 of 215
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2018 (See 7.c.)Page 197 of 215
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2018 (See 7.c.)Page 198 of 215
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2018 (See 7.c.)Page 199 of 215
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2018 (See 7.c.)Page 200 of 215
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2018 (See 7.c.)Page 201 of 215
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2018 (See 7.c.)Page 202 of 215
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2018 (See 7.c.)Page 203 of 215
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2018 (See 7.c.)Page 204 of 215
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2018 (See 7.c.)Page 205 of 215
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2018 (See 7.c.)Page 206 of 215
8d. ‐ Updating the Six‐Year Transportaton Improvement Program 2013‐
2018 (See 7.c.)Page 207 of 215
8e. ‐ Adopting the 2012 Water System Plan update (See 7.d.)Page 208 of 215
8e. ‐ Adopting the 2012 Water System Plan update (See 7.d.)Page 209 of 215
8a. ‐ Extending the waiver of certain development and mitigation fees
for owner occupied & rental housing incentive programs (See 7.b.)Page 210 of 215
8a. ‐ Extending the waiver of certain development and mitigation fees
for owner occupied & rental housing incentive programs (See 7.b.)Page 211 of 215
8a. ‐ Extending the waiver of certain development and mitigation fees
for owner occupied & rental housing incentive programs (See 7.b.)Page 212 of 215
8b. ‐ Extending the Multi‐Family Property Tax Exemption program (See
7.b.)Page 213 of 215
8b. ‐ Extending the Multi‐Family Property Tax Exemption program (See
7.b.)Page 214 of 215
8b. ‐ Extending the Multi‐Family Property Tax Exemption program (See
7.b.)Page 215 of 215