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HomeMy WebLinkAbout04/17/2007 - Minutes '`r _ ' Agenda Item #1 a„�,, ,,�, Minutes Human Services Advisory Committee April 17, 2007 � Committee: Margie Albritton Janet Bertagni Laura Brock CITY OF RENTON Rolf Dragseth Robin Jones JUN 0 5 2007 Samantha Williams C�'fY CLERK S OFFICE Absent: Casey Bui Charlie Gray Laura Law Katie McClincy Staff: Mary Ann Anthony Karen Bergsvik Gloria Gamba Dianne Utecht The meeting was called to order at 3:05 p.m. The March 20, 2007, minutes were approved as submitted. The Salvation Armv Application: Their original application for 2007/2008 funding requested '�" $24,000 from the General Fund for salaries for the food bank to expand the hours of operation. They later indicated the funds were not needed for this purpose. For the first time in the history of Human Services, an agency did not need the funds for the purpose requested. The final application was written by Sylvie McGee for $24,000 to be used for salaries for an intake/warehouse coordinator and truck driver for three months in 2007, and the remaining funds will be used to purchase a generator. Staff has reviewed the revised application and it meets funding criteria. A request was sent to Mayor Keolker seeking her approval to proceed. The Mayor granted approval. The Advisory Committee decided to take a tour of the food bank on April 24, 2007, 3:00 p.m., at 206 South Tobin. Karen will ask the Captain to attend. Review of RFP's and Decision on Allocation of 2007 Public Services: RFP's were sent to the four CDBG public service funded agencies and three responded—Children's Home Society of Washington, Parents and Children Together, and Communities In Schools (CISR). Of the three, CISR was the only agency requesting the full amount of funding. Since an additional $6,900 was received,the Committee members decided on how to divide the money. After discussion, Margie made a motion to distribute the money equally among the three agencies. Motion was seconded by Robin. All were in favor, motion carried. Fundin� Process Discussion—Infrastructure: Presently, 6.8% of the general fund allocation goes to agencies connecting people with services, i.e., 2-1-1, DAWN Crisis Line, Child Care ''�'" Resources, and Volunteer Transportation. Because connector services don't fit in the results model, it was suggested that funding for this purpose be taken off the top of the total allocation. . � ' V�` �.r� There was discussion as to if the Committee wants to establish a"soft target"percentage to go to connector agencies. Laura made a motion to take the connector services off the top with a soft target. Motion seconded by Margie. Robin amended the motion to spend no more than 10% of "'vr+ the soft target General Fund. Rolf seconded the amended motion. Motion carried. Does the Committee want to have a pre-application as part of the funding process? The pre- application will give the city advance notice of how many agencies are applying for funding, and in which result area. It will help planning as to the time needed to read and evaluate the applications and who will read which application. It would not affect the amount of time that the Advisory Committee and staff have to read and evaluate the applications. The pre-application would include identifying a result, a brief description of the program, and money requested. Dianne indicated several cities are now employing the use of pre-applications. The pre-app will be screened to see if the agency meets the threshold requirements, addresses an identified result, and is submitted on time. Laura made a motion to have a pre-application with only one chance to pass. Staff will not go back to agencies for clarification. Motion seconded by Rolf. Motion carried. HRAP Bud�et: Karen explained that of the $200,000 budgeted, $154, 385 accounts for salaries/wages/benefits. Tim Lawless is now seeking outside donations for the program. First Savings Bank of Renton recently donated $30,000 to HRAP. Karen also mentioned that Lynn's van was robbed but Human Resources/Risk Management will replace the missing items without cost to the program. Results/A�ency Visits: Karen proposed to have the Committee review the seven results (one per month) starting with Result#1 to better understand the needs of the community and if the vr,,. programs are making a difference. What are the gaps, what problems need addressing and does the Committee want to tour the agencies or invite them to the monthly meeting? The committee wants to see the agencies sorted by results self-identified by the agencies, and by the primary result that the staff thinks best fits the agency/program. There would be a column for the HSAC members to identify the primary result under which the agency best fits. The Committee prefers to visit the agencies during the regularly scheduled monthly meeting. Mana�er's Report: Karen is now doing a manager's report for Terry Higashiyama and she included it in this month's packet. The committee members found it interesting, so Karen will include it in future packets. Other: Lynn had planned to have a knee replacement this month, however that has been postponed. Janet wanted to know if and when the two other applicants for the vacant HSAC positions would be appointed. Karen indicated they are both still interested and the Mayor now interviews all board, commission, and advisory committee applicants. The Mayor should interview the HSAC applicants shortly. Meeting adjourned at 4:35 p.m. �'•r \ �/.— ��— � ` .�� J ��et$lertagni 2