HomeMy WebLinkAboutAgenda Packet for 02/01/2016
AGENDA
City Council Regular Meeting
7:00 PM - Monday, February 1, 2016
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. ADMINISTRATIVE REPORT
4. AUDIENCE COMMENT
Speakers must sign-up prior to the Council meeting.
Each speaker is allowed five minutes.
The first comment period is limited to 30 minutes.
The second comment period, later on the agenda, is unlimited in duration.
When recognized, please state your name & city of residence for the record.
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
5. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of the Council Meeting Minutes of 1/25/2016.
Council Concur
b) Mayor Law appoints Ellen Bradley-Mak as the new Human Resources and Risk
Management Administrator at step A of salary grade m49, effective 2/8/2016.
Council Concur
c) Mayor Law appoints Marcie Palmer to the Kennydale Neighborhood (Alternate) Position
of the Airport Advisory Committee for an unexpired term expiring on 5/7/2017 (position
vacated by Mark Hancock).
Refer to Community Services Committee
d) City Clerk submits the quarterly list of fully executed contracts between 10/1/2015 -
12/31/2015, and a report of agreements expiring between 1/1/2016 – 6/30/2016.
None; Information Only
e) Fire & Emergency Services Department recommends adopting a joint resolution to amend
joint resolution 4271/394-16 directing the Regional Fire Authority Planning Committee to
take those actions necessary to place Proposition No. 1 before the voters, including the
preparation of information for the voter's pamphlet.
Council Concur
f) Transportation Systems Division submits CAG-15-081, 2015 Street Patch and Overlay with
Curb Ramps Project, contractor Lakeridge Paving Company, LLC; and requests acceptance
of the project, and release of retainage in the amount of $49,594.78, if all required
releases are obtained.
Council Concur
6. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Community Services Committee: Renton Municipal Arts Commission Appointment -
Goetz-Granquist
b) Transportation Committee: Pro-Flight Aviation Operating Permit & Agreement
c) Utilities Committee: Establishment of 165 St. Sanitary Sewer Extension Special
Assessment District (#48)*
7. RESOLUTIONS AND ORDINANCES
Resolution:
a) Joint Resolution Amending Joint Resolution 4271/394-16 - RFA Voters Pamphlet
(See item 5.d.)
Ordinance for first reading:
a) Street Vacation Request: 200 Mill Street (Petitioner: City of Renton; VAC-15-004)
(via Public Hearing on 1/25/16)
b) Establishment of 165 St. Sanitary Sewer Extension Special Assessment District (#48)
(See item 6.c.)
Ordinance for second and final reading:
a) Sunset Area Redevelopment Latecomer Agreement (First Reading 1/25/16)
8. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
9. AUDIENCE COMMENTS
10. ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
7th Floor Conferencing Center
February 1, 2016
Monday, 5:30 p.m.
Solid Waste Response to Request for Proposal for Services | Economic Development Update
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
January 25, 2016 REGULAR COUNCIL MEETING MINUTES 1
MINUTES
City Council Regular Meeting
7:00 PM - Monday, January 25, 2016
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Randy Corman, Council President
Ryan McIrvin
Armondo Pavone
Ruth Pérez
Don Persson
Ed Prince
Carol Ann Witschi
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Lawrence J. Warren, City Attorney
Jason Seth, City Clerk
Chip Vincent, Community & Economic Development Administrator
Gregg Zimmerman, Public Works Administrator
Cliff Long, Economic Development Director
Amanda Askren, Mapping Supervisor
Chief Mark Peterson, Fire & Emergency Services Department
Deputy Chief Erik Wallgren, Fire & Emergency Services Department
Chief Kevin Milosevich, Police Department
Deputy Chief Ed VanValey, Police Department
Commander Jon Schuldt, Police Department
AGENDA ITEM #5. a)
January 25, 2016 REGULAR COUNCIL MEETING MINUTES 2
PROCLAMATION
Renton Heart Month - February 2016: A proclamation by Mayor Law was read declaring
February 2016 to be Renton Heart Month and encouraged all citizens to increase their
awareness of cardiovascular disease, detection, and prevention by participating in this
important community risk reduction campaign. Chief Mark Peterson of the Renton Fire &
Emergency Services Department accepted the proclamation with thanks. He introduced
various community members and partners who are invested in promoting heart health
throughout the City of Renton, who then addressed Council regarding the positive effects of
these partnerships.
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADOPT THE
PROCLAMATION AS READ. CARRIED.
SPECIAL PRESENTATION
a) K-9 Unit Funding Grant Presentation: Following a brief introduction to the services that the
Renton Rotary provides, Norma McQuiller, President of the Renton Rotary, and Laura Uland,
President-Elect, presented a grant check from the Ben Roethlisberger Foundation to Chief
Milosevich of the Renton Police Department for $7,500 to support the City's new K-9 unit.
Chief Milosevich shared the history of the grant program, and thanked the Rotary for its
assistance.
b) Municipal Arts Commission Bravo Award Ceremony: Paul Hebron, Commissioner, presented
the Bravo Award to Jaris English for her achievements in furthering the goal of raising
awareness and acceptability of arts in the Renton community. Ms. English thanked Council
and the Renton Municipal Arts Commission for recognizing the importance of arts in the
community.
PUBLIC HEARING
Street Vacation Request: 200 Mill Street (Petitioner: City of Renton; VAC-15-004). This being
the date set, and proper notices having been posted and published in accordance with local
and State laws, Mayor Law opened the public hearing to consider the petition to vacate a
portion of a right-of-way (ROW) in the vicinity of 200 Mill St.; petitioner City of Renton.
Mapping Supervisor Amanda Askran reported that 100% of the abutting property owners
have signed the vacation petition. She relayed that the ROW was originally dedicated in plats
from 1876 and a portion replatted in 1957, and that City owned utilities and other utilities are
located within the ROW and properties. She also specified that the ROW is currently located
within parking lots, property improvements, and the 200 Mill St. building, and that the
vacation would allow for the parcels to be reconfigured with a Boundary Line Adjustment. The
Vacation would accommodate future improvements within the revised parcel boundaries.
Upon circulation of the petition to City departments and outside agencies, there were no
objections to the vacation. However, several requests for future easements were
recommended as conditions of approval. Specifically:
Surface Water Utility has requested a 15-foot easement over the existing stormline.
Water Utility has requested that an irrigation water meter be relocated within Mill
Ave. South ROW in accordance to City standards.
Comcast requested an easement over an existing line.
AGENDA ITEM #5. a)
January 25, 2016 REGULAR COUNCIL MEETING MINUTES 3
Ms. Askren recommended that Council approve the request to vacate subject to the listed
conditions being prepared and secured at the time the Boundary Line Adjustment is
completed on the property.
There were no audience comments.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR TO CLOSE THE
PUBLIC HEARING. CARRIED.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE STAFF
RECOMMENDATION TO APPROVE THE VACATION PETITION AND PLACE THE
ORDINANCE TO VACATE THE RIGHT-OF-WAY FOR FIRST READING ON NEXT
WEEK'S AGENDA. CARRIED.
ADMINISTRATIVE REPORT
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City’s recent progress towards goals and work programs adopted as part of
its business plan for 2015 and beyond. Items noted were:
Preventative street maintenance will continue to impact traffic and result in occasional
street closures.
Local residential street flooding can be prevented by monitoring catch basins near homes
and keeping them clear of leaves and other debris. Street sweepers are dispatched daily
to clean up debris along major arterials. During snow and ice events, sanders and snow
plows are dispatched to keep major arterials drivable. Do not park or abandon vehicles
within any portion of the traffic lanes. Abandoned vehicles impair snow and ice removal
and impact response of emergency vehicles.
AUDIENCE COMMENT
Bonnie Washington, Seattle, a Metro Bus Driver, shared her experience and voiced
concern regarding delayed Police response time. She also requested assistance in getting
dealing with her assailant. Mayor Law advised Ms. Washington to speak with the Police
Commander on duty. Councilmember Persson requested further information regarding
the response time for this case.
Alicia Zepeda, Seattle, shared concerns regarding how the Police Department handled an
incident she reported on 1/14/2016. Additionally, she stated that officers had not filed a
report, and that she does not feel she was properly protected. Mayor Law noted that he
would pass her information along to the Police Chief.
Joleen Allen Staats, Seattle, thanked Renton Police Department for increasing patrols in
the area of the Walgreens store located at 275 Rainier Ave. S.
CONSENT AGENDA
Items listed on the consent agenda were adopted with one motion, following the listing. At the request
of Mayor Law, Consent Agenda item 8.f. was pulled for separate consideration.
a) Approval of the Council Meeting minutes of 1/11/2016. Council Concur.
b) Mayor Law reappointed the following individuals to the Municipal Arts Commission with
terms expiring on 12/31/2018: Mary Clymer, Evelyn Reingold, Ben Andrews, and Mitch
Shepherd. Council Concur.
AGENDA ITEM #5. a)
January 25, 2016 REGULAR COUNCIL MEETING MINUTES 4
c) Mayor Law appointed Samantha Goetz-Granquist to the youth position on the Municipal Arts
Commission for a term expiring on 12/31/2018. Refer to Community Services Committee.
d) Administrative Services Department submitted a request for utility billing adjustments at
Sunset View Apartments, and recommends approving adjustments in the total amount of
$9,072.80. Refer to Finance Committee.
e) Community & Economic Development Department recommended adopting an ordinance
revising RMC 6-27 to enable staff to immediately collect lost, stolen, or abandoned shopping
carts, issue a $100 fine to the identified owner, and impound the cart for 14 days before
selling or disposing the cart. Refer to Committee of the Whole.
g) Community Services Department recommended approval of an amendment to the
Communities in Schools of Renton (CISR) Lease (LAG-12-002) too extend the term for one
year and increase the rate to $7,615.56 per year. Council Concur.
h) Fire & Emergency Services Department reported that the 2016 Basic Life Support (BLS) annual
allocation of funds is $1,281,368 (City of Renton - $959,193; KCFD #25 - $108,745; and KCFD
#40 - $213,430). None; Information Only.
i) Transportation Systems Division submitted CAG-13-149, Work Order 19-14, 800 Building
Upgrades project, contractor Forma Construction Company; and requested approval of the
project, and approval of the final pay estimate in the amount of $22,161.20. Council Concur.
j) Transportation Systems Division submitted CAG-14-104, Citywide Safety Improvements
project, contractor Pioneer Cable, Inc.; and requested approval of the project, and approval of
the final pay estimate in the amount of $185,795.95. Council Concur.
k) Transportation Systems Division recommended approval of an Operating Permit and
Agreement with Pro-Flight Aviation Inc. for their sublease of the 750 parcel from Renton
Gateway Center, LLC. for the purpose of operating a business at the airport that conducts
business related to aircraft maintenance services, flight training, and aircraft fueling. Refer to
Transportation (Aviation) Committee.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA, MINUS ITEM 8.F. CARRIED.
ITEM 8.F. - SEPARATE CONSIDERATION
f) Community & Economic Development Department recommended approval of the 2016
lodging tax funding allocations totaling $217,000, as recommended by the Lodging Tax
Advisory Committee.
MOVED BY CORMAN, SECONDED BY PERSSON, COUNCIL REFER ITEM 8.F. TO THE
COMMITTEE OF THE WHOLE. CARRIED.
UNFINISHED BUSINESS
a) Council President Corman presented a report recommending concurrence in the staff
recommendation to approve the ordinance requiring the realignment and reconstruction
of Sunset Lane NE along with the realignment, oversizing and addition of necessary
utilities. (See below for Ordinance.)
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
AGENDA ITEM #5. a)
January 25, 2016 REGULAR COUNCIL MEETING MINUTES 5
b) Finance Committee Chair Persson presented a report approving for payment on January 25, 2016
claims vouchers 344259 - 344626, four wire transfers and one payroll run with benefit
withholding payments totaling $6,278,866.27 and payroll vouchers including 747 direct deposits
and 34 payroll checks totaling $1,640,642.74.
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
c) Finance Committee Chair Persson presented a report recommending concurrence with staff
recommendation to deny the waiver of back charges for water and sewer utilities at the
service address 3018 Ilwaco Ave NE. The original water and sewer connections were
unauthorized by the City and the property received both water and sewer ser vices
November 2008 – November 2015, without the City’s knowledge. There is no City code,
City policy, or State statute that allows provisions for utility waivers under these
circumstances.
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
RESOLUTIONS AND ORDINANCES
Ordinance for first reading:
a) Ordinance No. 5783: An ordinance was read requiring the reconstruction and
realignment of Sunset Lane NE as a prerequisite for further property development in
the Sunset Revitalization Area along with the realignment, oversizing, and addition of
necessary utilities.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING ON 2/1/2016. CARRIED.
NEW BUSINESS
Please see attached Council committee meeting calendar.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. TIME
7:39 P.M.
Jason A. Seth, CMC, City Clerk
Megan Gregor, Recorder
Monday, January 25, 2016
AGENDA ITEM #5. a)
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AGENDA ITEM #5. a)
City Council Regular Meeting - 01 Feb 2016
SUBJECT/TITLE: Appointment of Human Resources and Risk Management
Administrator
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Executive
STAFF CONTACT: Jay Covington, Chief Administrative Officer
EXT.: 6500
FISCAL IMPACT:
Expenditure Required: $ 131,460 Transfer Amendment: $ N/A
Amount Budgeted: $ 131,460 Revenue Generated: $ N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Nancy Carlson, the City's current Human Resources and Risk Management Administrator, will retire from the
City February 29, 2016. The City hired Prothman and Associates, an Executive search firm, to assist in finding a
suitable successor. Prothman conducted a national search, which culminated in on-site interviews with four
finalists January 20th. Following background and reference checks, Mayor Law selected Ellen Bradley -Mak as
the City's new Human Resources & Risk Management Administrator, subject to City Coucnil confirmation, Ellen
will start work with the City on February 8 and will have the opportunity to transition with Nancy for the
remainder of the month.
Ellen has 26 years of experience in human resources for public service agencies, 14 years w ith the cities of
Kent and Puyallup. She most recently served as the human resources manager in Puyallup, responsible for all
aspects of human resources.
EXHIBITS:
A. Cover Letter and Resume for Ellen Bradley-Mak
STAFF RECOMMENDATION:
Confirm the appointment of Ellen Bradley-Mak to the position of Human Resources and Risk Management
Administrator, grade m49, step A, effective February 8, 2016.
AGENDA ITEM #5. b)
From the desk of Ellen Bradlev-Mak
2529 10 St SW,Puyallup,Wa 98373 253-380-4767
January 3,2016
Greg Prothmann
Prothman Company
371 NE Gilman Blvd.,Suite 350
Issaquah,WA 98027
Re:Human Resources and Risk Management Administrator
Dear Mr.Prothman:
I am writing to you with interest in the position of Human Resources and Risk Management
Administrator.My diversified portfolio of experience makes me an excellent candidate for
this position and is the next step in what has been a very rewarding career in Human
Resources.My career spans over 26 years,working for a variety of public service agencies,
the majority of which has been spent in municipal government in cities similarly sized to
that of Renton.Not only have I worked extensively in all areas of human resources,but I
also have direct experience in Risk Management,having spent four years working in the
Risk Management Division of the City of Kent.During this time I gained valuable experience
working with the Washington Cities Insurance Authority as well as the City’s third party
administrator for worker compensation claims.
I have direct experience in oversight and management of classification/compensation,
performance management,disciplinary actions,employment investigations,reasonable
accommodation,protected leave management,recruitment,personnel and position file
management,administration of employee benefit programs,self-insured medical and
worker compensation,health and weilness committee work,and civil service.
In my last position,I served as Human Resources Manager for the City of Puyallup,leading
our department in all aspects of human resources to include supervision of the HR
Generalist and Benefits Coordinator overseeing all levels of recruitment,
classification/compensation,and employee development.The majority of my time,as
manager,was spent providing advice and counsel to directors and managers in both union
and non-union environments.I initiated a non-union employee classification and
compensation study involving an analysis and review of over 80 non-represented positions.
Over the years,I have had the pleasure of contacting the HR staff at the City of Renton for
various work projects and have always been impressed with their high level of
professionalism and knowledge.It would be an honor to serve with them in providing
Renton the highest quality of HR services.It is my hope that you will find my qualifications
to be in alignment with those required by this position.I look forward to an opportunity to
meet with you in person to further discuss my credentials and experience.
Sincerely,
Ellen M.Bradley-Mak,SPHR
AGENDA ITEM #5. b)
Ellen Bradley-Mak.SPHR 2529 lOs”St SW,Puyallup,WA 98373
253-380-4767
Summary of Qualifications:Human Resources professional with twenty-six (26)years of
experience in the areas of employee investigations,mediating and resolving personnel conflicts
and civil rights violations;benefits administration,labor management,classification and
compensation;recruiting;facilitator,diversity trainer,and certified instructor for the Pacific
Institute of Seattle.Earned Senior Professional Human Resource Certification January,2008.
Recertified January2011 and 2014.
Chronology of Experience
Human Resources Manager City of Puyallup
March 2012 to October 2015
•Facilitate and manage recruitments for all city positions including civil service positions,
management and directors;
•Supervise professional level human resource staff;
•Civil Service Chief Examiner for the City of Puyallup Civil Service Commission;
•Prepare annual department budget;
•Conduct personnel investigations,make recommendations to management team;
•Classification and compensation analysis and recommendations;
•Create,revise and update city policies;
•Manage city-wide training program;
•Oversight of Health and Wellness Committee;
•Oversight of labor negotiations and labor relations;
Senior Human Resource Analyst,Risk Management City of Kent
April 2008 to March 2012
•Liaison with third party administrator in the management of the city’s self-insured workers
compensation program;
•Supervised Office Technician and Office Assistant;
•Coordinate and manage all forms of employee leave;
•Chair of the Safety Committee;
•Facilitator for the Pacific Institute,Investment in Excellence Program;
•Delegate member of the Washington Cities Insurance Association;
•Facilitator for departmental retreats and strategic planning sessions.
Senior Human Resources Analyst,Recruitment City of Kent
July 2006 to April 2008
•Managed and coordinated recruitment process for all union and non-union positions;
•Assist in the planning and development of employee training programs;
•Chair for the Board of Mentors program;
•Certified instructor for the Pacific Institute.
Human Resources Analyst,LaborlClassificationlCompensation and Benefits
City of Kent
January 2001 to July 2006
•Administration of benefits to include medical plans,life insurance,medical leaves and
457 retirement programs;
•Mediate and assist in investigating employee conflicts and issues;
•Assist in planning and development of employee training programs;
•Provide training and consultation to employee groups regarding benefit programs,
personnel policies and procedures,compensation;
AGENDA ITEM #5. b)
•Conduct total cost of compensation analysis;
•Participated in negotiations with fire,police,Teamsters and AFSCME;
•Chair of the Employee Rewards and Recognition Committee.
Human Resources Consultant
Washington State Department of Transportation
July 1996 to January 2001
•State-wide diversity trainer;
•Provided advice and counsel to managers and employees regarding civil rights issues
and violations;
•Provided mediation and conflict resolution services;
•Served on a variety of statewide training and advisory committees.
Human Resource Development Specialist
Washington State Criminal Justice Training Center
February 1994 to July 1996
•Responsible for First Level Supervision training;
•Coordinated basic Corrections Officer Academy;
•Provided advice and counsel to student participants;
•Assisted with the Adult and Juvenile Corrections Academies;
•Taught a variety of course material with a focus on communication skills.
Training Consultant Bradley Enterprises
December 1989 to January 1994
•Provided training and consultation services to private and public agencies regarding
personnel issues,with particular emphasis on law enforcement and corrections
professionals;
•Training topics included sexual harassment awareness,personal safety,interpersonal
communication skills,customer service and security management;
•Developed curriculum,created handouts and provided other types of visual aids for
training.
Corrections Officer City of Kent Corrections Facility
May 1985 to December 1989
•Day to day supervision of inmate population;
•Performed control room duties during dayshift,monitoring and controlling the movement
of staff and inmates throughout the facility;
•Interacted with attorneys and other types of visitors;
•Worked with outside agencies and consultants.
Education
University of Washington September 1982 to March 1985
Seattle,WA
Bachelor’s Degree Sociology
Bachelor’s Degree Society and Justice
Olympic College September 1980 to August 1982
Bremerton,WA
Associates Degree General Studies
Certifications Senior Professional Human Resource Certification
Certified January 30,2008
Recertified January 2011 and January 2014
Leadership Institute graduate,June 2015
AGENDA ITEM #5. b)
Organizations Toastmasters International
Distinguished Toastmaster Certification
Washington State Public Employee Labor Relations Association
Board Member 2006 —2008
Professional and personal references available upon request.
AGENDA ITEM #5. b)
City Council Regular Meeting - 01 Feb 2016
SUBJECT/TITLE: Appointment to Airport Advisory Committee-Marcie Palmer
RECOMMENDED ACTION: Refer to Community Services Committee
DEPARTMENT: Executive
STAFF CONTACT: April Alexander, Executive Assistant to Mayor
EXT.: 6520
FISCAL IMPACT:
Expenditure Required: $ N/A Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Mayor Law appoints Ms. Marcie Palmer, Kennydale Neighborhood, alternate position, for a term expiring
5/7/17.
EXHIBITS:
A. Memo to Mayor recommending appointment
B. Application
STAFF RECOMMENDATION:
Confirm Mayor Law's appointment of Ms. Palmer to the Airport Advisory Committee.
AGENDA ITEM #5. c)
PUBLIC WORKS DEPARTMENT
MEMORANDUM RECEIVED
JAN I 2016
DATE:January 14,2016
TO:Denis Law,Mayor MAYORS OFFICE
FROM:Gregg Zimmerm i3Iic Works Department Administrator
STAFF CONTACT:Jonathan Wilson,Airport Manager,ext.7477
SUBJECT:Appointment to Airport Advisory Committee
Ordinance 5260 amending Section 2-17-2 Membership of Chapter 17,Airport Advisory
Committee,of Title II (commissions and boards)of Ordinance 4260 states that each
neighborhood and each airport position shall have a voting member and an alternate
member.Currently,the Kennydale neighborhood is represented by Marleen Mandt in
the primary position and Mark Hancock in the alternate position.Mark Hancock has
indicated that he will be resigning his seat on the committee as he is looking for a new
place to live outside of the Renton city limits.Marcie Palmer,a current resident of
Kennydale,has expressed an interest in serving on the committee.
Upon speaking to both parties,Airport staff makes the following recommendation:
1.Accept Mark Hancock’s letter of resignation as the Kennydale alternate
representative to the committee.
2.Accept Marcie Palmer’s application to fill the newly vacated Kennydale alternate
position for the remainder of Mark Hancock’s term,which will expire
May 7,2017.
Ms.Palmer will represent Kennydale in the alternate position until the term expires.
Member Area Representing New Term Expiration
Matcie Palmer Kennydale (Alternate)May 7,2017
cc:Jay Covington,Chief Administrative Officer
Jason Seth,City Clerk
April Alexander,Executive Secretary
Heather Ulit,Transportation Administrative Secretary I
H:\FiIe Sys\AIR -Airport,Transportation Services Division\O1 Administration\02 Committees\Airport Advisory\RMC -
Membership\1 -Appointments\2015 Appointment -Palmer.doc
AGENDA ITEM #5. c)
CITY OF RENTON APPLICATION FOR
BOARDS/COMMISSIONS/COMMITTEES
If you are interested in participating in local government by membership on any of the following City boards,
commissions,or committees,please complete this application and return it to:
Office of the Mayor
City of Renton
1055 South Grady Way
Renton,WA 98057
Check the boards/commissions/committees in which you are QQJ5(
AIRPORTADVISORYCOMMITTEE*Li MUNICIPALARTSCOMMISSION*
Li CIVIL SERVICE COMMISSION*Li PARKS COMMISSION*
Li HISTORICAL/MUSEUMBOARD*Li PLANNINGCOMMISSION*
Li HOUSING AUTHORITY*Li SENIOR CITIZENS ADVISORY COM MIUEE*
Li HUMAN SERVICES ADVISORY COMMITTEE*Li SISTER CITY COMMITTEE -CUAUTLA
Li LIBRARY ADVISORY BOARD*Li SISTER CITY COMMITTEE -NISHIWAKI
COMMUNITY PLAN ADVISORY BOARD:J\\J Y (Community Planning Area)
*Special membership requirements apply.Visit www.rentonwa.gov or call 425-430-6500 for details.
Your application will be given every consideration as vacancies occur.
MR.E MS.NAME DATE\/C[
ADDRESS QO RV ZIP CODE e
PHONE:DAY_______________EVENING_____________EMAIL Ctë
RENTON RESIDENT?
___________________
IF SO,SINCE WHEN?
CIWOF FORMER RESIDENCE M Qi)OOà ‘j )<t:5 (n.
EDUCATIONAL BACKGROUND lA)SU 6rRcJ
OCCUPATION Cc iAI\r/Lc EMPLOYER____________________________________
OCCUPATIONAL BACKGROUND (\c Hot).ek
rfrc
COMMUNITY AIVITl ES (organizations/cIubs/seice groups,etc.)1T (J
REASON FOR APPLYING FOR THIS BOARD/COMMISSION/COMMITTEE y da’vy /
CAN ATTEND DAY MEETINGS?______________________CAN ATTEND NIGHT MEETINGS?_______________________
Applica,ns will be kept on file for one year.If you have questions about serving on abard,
commission,or committee,please feel free to contact the Mayor’s Office at 425-430-6500.
AGENDA ITEM #5. c)
City Council Regular Meeting - 01 Feb 2016
SUBJECT/TITLE: 4th Quarter 2015 Contract Report
RECOMMENDED ACTION: None; Information Only
DEPARTMENT: City Clerk
STAFF CONTACT: Jason Seth, City Clerk
EXT.: 6502
FISCAL IMPACT:
Expenditure Required: $ N/A Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Fully executed in fourth quarter 2015 were 37 contracts, 28 addenda, 27 change orders, 6 (JOC) work orders, 1
lease, and 13 are highlighted as being over 10% and/or $100,000 of original amount. The six -month expiration
report shows 31 agreements that will expire between January 1, 2016 – June 30, 2016.
EXHIBITS:
A. Contracts, fully executed, between October 1, 2015 – December 31, 2015;
B. Contracts expiring between January 1, 2016 – June 30, 2016.
STAFF RECOMMENDATION:
None - Information Only.
AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-09-113 Emergency Community Notification System Fire 19,900 19,900 P 06/22/2010
Contractor:(023915)EMERGENCY COMMUNCIATIONS
Supp Type Number Date Supplemental Description
addendum Adden#1-15 il/12/2015 Adden#1-15-Emergency Communications Network-Time
Extension&additional amount
Previous Exp Date New Exp Date
12/31/2016
CAG-09-185 Interlocal Agreement w/King county relating to permit applications CS 0 0 M 12/31/2999
for the Soos Creek Trail
SuppType Number Date Supplemental Description
addendum Adden#1-15 12/11/2015 Adden#1-15-King County-Soos Creek Trail permits
Previous Exp Date New Exp Date
12/31/2999 12/31/2019
CAG-10-156 Canber Corporation-Landscape maintenance for 33 sites CS 80,569 $660,160 P 12/31/2012
80,568.81 per year-$161,137.62 total contract) Contractor:(013391)CANBER CORPS
Correction Addenda is attached true contract amount with Adden
1&CO#1 is$220,394.84.
SuppType Number Date Supplemental Description
addendum Adden#7-15 12/18/2015 Adden#7-15- Canber Corp.-Extend contract termination date
to prepare new bid documents
Previous Exp Date New Exp Date
12/31/2015 03/31/2016
CAG-11-008 PSR HVAC&Mechanical Services-Full Service Agreement for CS 159,000 $477,417 P 12/31/2013
Mechanical/HVAC Maintenance at Renton City Hall ($79,500/year Contractor:(064542)PSR
2 year contract)
Supp Type Number Date Supplemental Description
addendum Adden#4-15 12/30/2015 Adden#4-15-PSR Mechanical-1 Year extension and additional
amount
Previous Exp Date New Exp Date
12/31/2015 12/31/2016
Data as of: 1/21/2016 4:10:36PM Printed: 1/21/2016 Page 1 of 15
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AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-11-156 SAIC Energy,Environment&Infrastructure,LLC-Hardie Av SW- PW 269,427 $1,137,074 P 12/31/2012
SW 7th St Storm System Improvement Proj,SWP 27-3570 Contractor:(080770)THE LOUIS BERGER GROUP INC
Supp Type Number Date Supplemental Description
I
addendum Adden#6-15 12/08/2015 Adden#6-15-Louis Berger Group(formerly:Leidos Engineering)
Additional work for Hardie Av W- W 7th Storm S steme5Sy
Improvement Project Phase 2 and time extension
Previous Exp Date New Exp Date
12/31/2015 04/30/2017
addendum Adden#7-15 12/10/2015 Adden#7-15-Louis Berger Group(formerly:Leidos Engineering)
Additional work for Hardie Ave SW-Redesign storm drain trunk
to avoid CenturyLink Crossings
CAG-12-008 Coast&Harbor Engineering, Inc.-Consultant design service for PW 99,527 $203,411 P 02/28/2013
Maintenance dredging&Shoreline mitigation project Contractor:(016463)COAST&HARBOR ENGINEERING INC
Supp Type Number Date Supplemental Description
addendum Adden#4-15 12/22/2015 Adden#4-15- Coast&Harbor Engineering-Seaplane Base
Maintenance Dredge Project-extend expiration date&increase
contract amount for additional work
Previous Exp Date New Exp Date
02/28/2016 O1/31/2017
CAG-12-086 EA/Blumen Consulting Group,Inc-Quendall Terminals EIS CED 39,765 $131,980 P 03/31/2013
Addendum. $39,765.00-Expires:3/31/2013 Contractor:(022723)EA ENGINEERING
Supp Type Number Date Supplemental Description
addendum Adden#6-15 12/17/2015 Adden#6-15- EA Blumen Consulting Group-Add'I scope of work
EIS for Quendall Terminals Project
Previous Exp Date New Exp Date
12/31/2015 12/31/2016
CAG-12-115 Washington State Department of Commerce Public Works Board- PW 2,462,500 $2,462,500 R 12/31/2014
State Legislative Grant-Renton Aerospace Training Center Contractor:(1340)WASHINGTON STATE
2,462,500.00 rev)
Supp Type Number Date Supplemental Description
addendum Adden#2-15 11/04/2015 Adden#2-15-Amendment to Grant for Renton Aerospace
Training Center-time extension only
Previous Exp Date New Exp Date
12/31/2015 12/31/2017
Data as of: 1/21/2016 4:10:36PM Printed: 1/21/2016 Page 2 of 15
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AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-12-120 Department of Enterprise Services-LED Streetlights-Energy PW 4,000 $4,309,382 P 06/30/2014
conservation project management&monitoring services($2,000 Contractor:(020831)DEPT OF ENTERPRISE SERVICES
annually when services are requested by the City)
Supp Type Number Date Supplemental Description
change CO#2-15 11/03/2015 CO#2-15-Department of Enterprise Services-credit-Street
Lighting Conversion to LED Project-Reduce contract value to
match the actual costs
CAG-13-093 Wa Fish&Wildlife-Interlocal agreement for anchoring floating fish CS 0 0 M 12/31/2015
trap on the Cedar River Contractor:(088194)WA ST DEPT OF FISH&WILDLIFE
Supp Type Number Date Supplemental Description
addendum Adden#1-15 12/30/2015 Adden#1-15-WA State Dept of Fish&Wildlife-time extension
o n ly.
Previous Exp Date New Exp Date
12/31/2015 12/31/2018
CAG-13-097 Parametrix,Inc.-Adding a right-turn lane&an adaptive signal PW 28,550 93,243 P 12/31/2013
control system(ASCS)improvements along the corridor Contractor:(060277)PARAMETRIX INC
Supp Type Number Date Supplemental Description
addendum Adden#5-15 12/02/2015 Adden#5-15-Parametrix-Time extension only.
CAG-13-105 Coast&Harbor Engineering, Inc.-Cedar River Gravel Removal PW 992,600 $1,536,553 P 12/31/2015
Project Grant(Rev:$5,313,000)Pay:$992,599.52 Contractor:(016463)COAST&HARBOR ENGINEERING INC
Supp Type Number Date Supplemental Description
addendum Adden#5-15 10/02/2015 Adden#5-15-Coast&Harbor Engineering-additional amount
for mitigation work.
Data as of: 1/21/2016 4:10:36PM Printed: 1/21/2016 Page 3 of 15
RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt
AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-13-149 Berschauer Phillips Construction Co.-Job Order Contract- CS 0 $5,699,482 P 12/31/2015
indefinite delivery contract for performing small public works-not Contractor:(009439)FORMA CONSTRUCTION/
to exceed$350,000 per job or 4 million in total work orders per
year(2 year with an option to extend 1 more year)
Supp Type Number Date Supplemental Description
change CO#1-15 10/05/2015 CO#1-15-FORMA Construction-WO#46-15-remove aiternate
1 and add slats for petett fence.
change CO#1-15 10/05/2015 CO#1-15-FORMA Construction-WO#43-15-credit for work
not completed.
Previous Exp Date New Exp Date
07/16/2015 10/31/2015
change CO#1-15 10/O8/2015 CO#1-15-FORMA Construction-WO#51-Teasdale Parking Lot
Repave-install three ADA parking signs
Previous Exp Date New Exp Date
07/16/2016 12/31/2015
change CO#1-15 10/12/2015 CO#1-15 (WO#57-15)Forma Construction-Fencing at SW 27th
WO#57-15 Street/Strander Blvd-Additional cost to account for federal
prevailing wage requirements
work order WO#59-15 10/26/2015 WO#59-15-Forma Construction-200 Mill Bldg 5th Floor TI
Previous Exp Date New Exp Date
11/15/2015 07/16/2016
change CO#1-15 10/26/2015 CO#1-15-Forma Construction-Airport Blast Wall Art Work(WO
WO#42-15 42-15)-Revise scope of work&additional work order amount
work order WO#60-15 11/09/2015 WO#60-15- Forma Construction-Work Order Contract
Concrete Project 6th&Whitworth.$32,111.02
Previous Exp Date New Exp Date
12/31/2015
work order WO#61 11/30/2015 WO#61-15- Forma Construction-Work Order Contract-Vehicle
Gate-Provide and install powder coated steel vehicle gate.
7,253.31
work order WO#62-15 12/04/2015 WO#62-15-Forma Construction-Replace Light Pole on Maple
Valley Hwy-Replace light pole on Maple Valley Hwy
change CO#1-15 12/09/2015 CO#1-15-Forma Construction-Renton Transit Center Concrete
WO#58-15 WO#58-15)-Expenses for additional material&labor for
flashing signal and epoxy-coated rebar
change CO#1-15 12/15/2015 CO#1-15 (WO#59)- Forma Construction-200 Mill Bidg 5th
WO#59 Floor TI-Additional work for 200 Mill Bldg 5th Floor TI project
work order WOP#63 12/15/2015 WO#63-Forma Construction-Burnett Ave-Talbot Rd Concrete&
ADA Ramps -Install new concrete walkways,curb,gutter and
ADA ramps at various locations
addendum WO#64-15 12/22/2015 WO#64-15-Kenyon Dobson House-Install insta-hot water
heater&gas fire place at Kenyon Dobson House
work order WO#38-15 12/31/2015 WO#38-15-FORMA Construction-Highlands Park Sports Court
Previous Exp Date New Exp Date
12/31/2015
Data as of: 1/21/2016 4:10:36PM Printed: 1/21/2016 Pdge 4 Of 15
RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt
AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
I
CAG-13-214 KPG-Highlands to Boeing/Landing Pedestrian Connection Project PW 230,000 $421,520 P 12/31/2015
Contractor:(042772)KPG INC
Supp Type Number Date Supplemental Description
addendum Adden#4-15 12/O8/2015 Adden#4-15-KPG,P.S. -Additional scope of work for project
close out
addendum Adden#7-15 12/14/2015 Adden#7-15-KPG,P.S.,-Time extension only
Previous Exp Date New Exp Date
12/31/2015 12/31/2016
CAG-13-224 Group Health-Renewal of insurance contract for 2014 HR 206,775 $206,775 P 12/31/2014
Contractor:(031770)GROUP HEALTH COOPERATIVE,OF PUGE"
Supp Type Number Date Supplemental Description
addendum Adden#2-15 11/22/2015 Adden#2-15-Group Health-Time extension and amendment of
Fee Schedule
Previous Exp Date New Exp Date
12/31/2016
CAG-14-041 PACE Engineers,Inc.-Engineering consultant agreement for base PW 25,000 25,000 P 12/31/2015
survey,autocad base map geotechnical report for Contractor:(060869)PACE ENGINEERS INC
design-SWP-27-3716 N 30th St/Burnett Ave N Storm System
Project.
Supp Type Number Date Supplemental Description
addendum Adden#1-15 12/21/2015 Adden#1-15-Pace Engineering-N 30th St/Burnett Ave N Storm
System Project-time extension only
Previous Exp Date New Exp Date
12/31/2015 12/31/2016
CAG-14-068 CivilTech Engineering,Inc-Engineering support services for NE 31st PW 34,999 34,999 P 06/30/2015
St Culvert Replacement Project Contractor:(016075)CIVILTECH ENGINEERING INC
SuppType Number Date Supplemental Description
addendum Adden#2-15 12/O8/2015 Adden#2-15-Civiltech engineering,Inc.-time extension only-
FEMA funded culvert replacement for NE 31st Street Culvert
Previous Exp Date New Exp Date
12/31/2015 06/30/2016
CAG-14-090 Road Construction Northwest,Inc.-SW 7th St/Naches Av SW PW 1,975,032 $2,092,720 P Ol/31/2015
Storm System Improvement Project Contractor:(068803)ROAD CONSTRUCTION NW
Supp Type Number Date Supplemental Description
change CO#6-15 12/14/2015 CO#6-15- Road Construction NW-Time Extension Only
Previous Exp Date New Exp Date
12/31/2015 12/31/2016
Data as of: 1/21/2016 4:1036PM Printed: 1/21/2016 Page 5 of 15
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AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-14-102 Sound Resource Management Group,Inc.-Solid Waste Rate Model PW 18,100 32,100 P 12/31/2014
Contractor:(076055)SOUND RESOURCE MGMT GROUP INC
Supp Type Number Date Supplemental Description
addendum Adden#2-15 12/03/2015 Adden#2-15-Sound Resource Mgmt.-Time extension only
Previous Exp Date New Exp Date
12/31/2015 12/31/2016
CAG-14-110 PND Engineers-Pavement Management Studay at Gene Coulon CS 34,000 34,000 P 12/O1/2014
Memorial Beach Park Contractor:(061121)PND ENGINEERS
Supp Type Number Date Supplemental Description
addendum Adden#2-15 12/06/2015 Adden#2-15-PND Engineers,Inc.-time extension only-
Management study at Gene Coulon Memorial Beach Park
Previous Exp Date New Exp Date
oz/oi/zois 05/O1/2015
CAG-14-112 David Evans&Associates,Inc.-Engineering support services, PW 34,847 70,419 P 12/31/2015
bridge inspection&Repair Program Contractor:(020180)DAVID EVANS&ASSOCIATES INC
Supp Type Number Date Supplemental Description
addendum Adden#2-15 12/10/2015 Adden#2-15 -David Evans&Associates,Inc.-Engineering
Support Services,Bridge Inspection&Repair Program-time
extension only
Previous Exp Date New Exp Date
12/31/2015 12/31/2016
CAG-14-146 KPG,Inc.-Downtown Circulation Project-Phase 1,Main Av S& PW 148,819 $344,781 P 07/31/2015
Bronson Way Contractor:(042772)KPG INC
Supp Type Number Date Supplemental Description
addendum Adden#3-15 12/11/2015 Adden#3-15-KPG,Inc.-Provide ROW acquisition services,time
extension,and new maximum payable
Previous Exp Date New Exp Date
12/31/2016 12/31/2017
CAG-15-006 Rainier Av 5.Corridor Improvements Phase 4-Federal Grant(rev: PW 2,600,000 $2,600,000 R 12/31/2020
2,600,000.00)
Supp Type Number Date Supplemental Description
n/a(new) 12/O8/2015
CAG-15-007 WSDOT-116th Av SE Sidewalk Project-Federal Grant(rev: PW 118,000 $118,000 R 12/31/2018
118,000.00)
Supp Type Number Date Supplemental Description
n/a(new) 12/08/2015
Data as of: 1/21/2016 4:1036PM Printed: 1/21/2016 Page 6 of 15
RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt
AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-15-008 WSDOT-Duvall Avenue Northeast Project-Federal Grant(rev:PW 1,237,000 $1,237,000 R 12/31/2018
1,237,000.00) Contractor:(1257)WA ST DOT-NW REGION
SuppType Number Date Supplemental Description
n/a(new) 12/08/2015
CAG-15-025 Rodarte Construction,Inc.-Riverview Park Bridge Repiacement CS 759,629 $775,911 P 12/31/2015
Contractor:(069020)RODARTE CONSTRUCTION INC
SuppType Number Date Supplemental Description
change CO#3-15 10/06/2015 CO#3-15-Rodarte Construction-modified toe kick&electrical
permit.
change CO#4-15 10/30/2015 CO#4-15-Rodarte Construction-finishing bridge at no cost&
reduced cost for cable substitution.
change CO#5-15 11/30/2015 CO#5-15-Rodarte Construction-design modification to
Riverview bridge plate.
CAG-15-030 Design Concepts-professional landscape architectural design for CS 30,405 30,405 P 12/01/2015
Meadow Crest Playground Contractor:(020994)DESIGN CONCEPTS CLA INC
SuppType Number Date Supplemental Description
addendum Adden#1-15 10/02/2015 Adden#1-15-Design Concepts-time extension only.
Previous Exp Date New Exp Date
12/01/2015 06/O1/2016
CAG-15-041 CM Design Group-Duvall Av NE Pavement Preservation Project- PW 157,781 $157,781 P 12/31/2015
Design Services Contractor:(016404)CM DESIGN GROUP LLC
Supp Type Number Date Supplemental Description
addendum Adden#1-15 12/10/2015 Adden#1-15-CM Design Group-Time Extension-Duvall Av
Northeast Overlay Project
Previous Exp Date New Exp Date
12/31/2015 12/31/2016
CAG-15-046 Perteet,Inc.-Sunset Lane-Preliminary Design&Report Phase PW 135,792 $429,098 P 01/31/2016
Sunset Lane&NE lOth St).$135,792.00 Contractor:(061292)PERTEET ENGINEERING INC
Supp Type Number Date Supplemental Description
addendum Adden#2-15 10/05/2015 Adden#2-15-Perteet,Inc-additional amount and time
extension.
Previous Exp Date New Exp Date
01/31/2016 01/31/2017
Data as of: 1/21/2016 4:10:36PM Printed: 1/21/2016 Page 7 Of 15
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AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-15-078 DPK,Inc.-S.7th Street at Shattuck Av 5 Project PW 868,454 $928,399 P 12/31/2016
Contractor:(022007)DPK INC
Supp Type Number Date Supplemental Description
change CO#3-15 10/15/2015 CO#3-15-DPK,Inc.-S.7th Street at Shattuck Av S Project-Catch
Basin 1318 revisions
change CO#5-15 12/10/2015 CO#5-15- DPK,Inc-Additional 50 working days
CAG-15-080 Perteet,Inc.-NE Sunset Blvd Preliminary Design Phase PW 578,048 $596,913 P O1/31/2016
Contractor:(061292)PERTEET ENGINEERING INC
Supp Type Number Date Supplemental Description
addendum Adden#1-15 12/O8/2015 Adden#1-15-Perteet,Inc.-Time extension only-NE Sunset Blvd
N Park Dr.to Monroe Ave NE)
Previous Exp Date New Exp Date
O1/31/2016 O1/31/2018
CAG-15-081 Lakeridge Paving Company,LLC.-2015 Street&Patch Overlay PW 870,651 $1,020,583 P il/13/2015
project Contractor:(043294)LAKERIDGE PAVING CO LLC
SuppType Number Date Supplemental Description
change CO#3-15 12/Ol/2015 CO#3-15-Lakeridge Paving Co-Grind&overlay unanticipated
existing berm
change 4-15 12/Ol/2015 CO#4-15-Lakeridge Paving Co-CREDIT-Deduct work to finish
Strander project
change CO#5-15 12/Ol/2015 CO#5-15- Lakeridge Paving Co.-Reconciliation to accommodate
over and under runs
change CO#2-15 12/21/2015 CO#2-15-Lakeridge Paving Co-Add three street sections due to
deterioration
CAG-15-082 Road Construction NW,Inc-replacement of concrete tile pavers at CS 498,170 $613,945 P 12/31/2015
Gene Coulon Memorial Beach Park Contractor:(068803)ROAD CONSTRUCTION NW
SuppType Number Date Supplemental Description
change CO#8-15 10/13/2015 CO#8-15-Road Construction NW-add sealant over expansion
joints
change CO#9-15 10/19/2015 CO#9-15-Road Construction NW-clean and restripe parking lot.
change CO#10-15 11/09/2015 CO#10-15-Road Construction NW-Coulon Park Concrete Tile
Rehab-repair concrete fire pit
change CO#11-15 12/29/2015 CO#11-15-Road Construction NW-repair damaged rain gutter
change CO#1-15 12/31/2015 CO#1-15-Road Construction NW-Install geotextile fabric-Gene
Coulon Memorial Beach Park Concrete Tile Rehabilitation
Data as of: 1/21/2016 4:10:36PM Printed: 1/21/2016 Page 8 of 15
RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contrads_executed.rpt
AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-15-089 KPG,P.S.-Rainier Av S.Corridor Improvements Phase 4 Survey 98,586 98,586 P 12/31/2016
Contractor:(042772)KPG INC
Supp Type Number Date Supplemental Description
n/a(new) 10/23/2015
CAG-15-099 Scotty's General Construction-SE 165TH Sanitary Sewer Extension PW 127,504 $131,762 P 07/31/2016
Contractor:(100975)SCOTTY'S GENERAL CONSTRUCTION
Supp Type Number Date Supplemental Description
change CO#1-15 10/27/2015 CO#1-15-Scotty's General Construction-Change Order for
additional work
CAG-15-133 Public Health Seattle&King County-Partnerships to Improve CS 20,539 55,539 R 09/29/2015
Community Health Renton Farmers Market
SuppType Number Date Supplemental Description
addendum Adden#1-15 10/30/2015 Adden#1-15-Public Health-Seattle&KC-add funding and time
extension.
Previous Exp Date New Exp Date
09/29/2015 09/29/2016
CAG-15-154 K-A General Construction Contractor LLC-Replace Roof at 116,958 $129,807 P 12/15/2016
Maplewood BPS 2015 Contractor:(040118)K-A GENERAL
SuppType Number Date Supplemental Description
change CO#1-15 12/03/2015 CO#1-15-K-A General Construction Contractor,LLC.-Additional
scope of work
CAG-15-165 PACE Engineers,Inc-property survey of Kenyon-Dobson parcels. 19,546 21,866 P 10/O1/2015
Contractor:(060869)PACE ENGINEERS INC
Supp Type Number Date Supplemental Description
change CO#2-15 12/13/2015 CO#2-15-Pace Engineers-time extension and extra survey
work.
Previous Exp Date New Exp Date
ii/oi/zois iz/oi/zois
CAG-15-200 Liz Loomis Public Affairs-Regional Fire Authority Communication 50,000 50,000 P 10/28/2015
Services Contractor:(045141)LIZ LOOMIS PUBLIC AFFAIRS
Contract Terminated as of 10/28/2015
SuppType Number Date Supplemental Description
n/a(new) 10/13/2015
Data as of: 1/21/2016 4:10:36PM Printed: 1/21/2016 Page 9 of 15
RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contrads_executed.rpt
AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-15-201 KC Public Health(LHWMP)- Local Hazardous Waste Mgmt 40,026 40,026 R 12/31/2015
program in KC(Grant$40,026.22 rev.)
Supp Type Number Date Supplemental Description
n/a(new) 11/21/2015
CAG-15-203 Kent Regional Fire Authority-South King County Training 53,220 53,220 P 12/31/2016
Consortium Assoc Agency Agreement Contractor:(040753)KENT FIRE DEPARTMENT RFA
Supp Type Number Date Supplemental Description
n/a(new) 11/04/2015
CAG-15-204 BERK Consulting-Low Impact Development Code Evaluation&49,399 49,399 P 12/31/2016
Update Contractor:(009274)BERK CONSULTING INC
Supp Type Number Date Supplemental Description
n/a(new) 10/06/2015
CAG-15-205 DOWL,LLC-Renton Airport Marking and 1000 Parcel 74,949 74,949 P 03/31/2016
Contractor:(021970)DOWL LLC
Supp Type Number Date Supplemental Description
n/a(new) 10/12/2015
CAG-15-206 David Evans and Associates,Inc.-NE 31st St Bridge Replacement 99,997 99,997 P 12/31/2016
Contractor:(020180)DAVID EVANS&ASSOCIATES INC
Supp Type Number Date Supplemental Description
n/a(new) 11/30/2015
CAG-15-208 DGK,Inc.(dba Widener and Associates)-NE 31st St Bridge 64,660 64,660 P 12/31/2016
Replacement Contractor:(091850)WIOENER&ASSOCIATES
Supp Type Number Date Supplemental Description
n/a(new) 10/30/2015
CAG-15-209 DGK,Inc.(dba Widener and Associates)-N 27th Place Culvert 20,185 20,185 P 12/31/2016
Scour Repair Contractor:(091850)WIDENER&ASSOCIATES
Supp Type Number Date Supplemental Description
n/a(new) 10/28/2015
Data as of: 1/21/2016 4:10:36PM Printed: 1/21/2016 Page 10 of 15
RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt
AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-15-210 Combustion Control-Pavilion Hydronic Boiler Replacement 32,469 32,469 P 12/31/2016
Contractor:(063706)PROCTOR SALES INC
Supp Type Number Date Supplemental Description
n/a(new) 10/22/2015
CAG-15-211 Pioneer Cable Contractors,Inc.-Traffic loop replacement at 21 68,430 68,430 P 12/31/2015
intersections Contractor:(061982)PIONEER CABLE INC
Supp Type Number Date Supplemental Description
n/a(new) 10/22/2015
CAG-15-214 King County Community Services Housing&Human Services-2015 182,996 $182,996 R 12/31/2015
CDBG Planning and Administration&Downtown Commercial
Fa ade Improvement Loan Program(rev:$182,996)
Supp Type Number Date Supplemental Description
n/a(new) 10/27/2015
CAG-15-215 Flemings Holiday Lighting-install lighting at Coulon&Piazza Park 111,245 $116,008 P 12/31/2016
2015-2016 Contractor:(026563)fLEMINGS HOLIDAY LIGHTING LlC
Supp Type Number Date Supplemental Description
change CO#1-15 12/14/2015 CO#1-15-Flemings Holiday Lighting -Holiday Lighting
Installation 2015-2016-add'I work with setup/removal of light
CAG-15-216 WA State Dept of Transportation(WSDOT) - Implement a 81,272 81,272 R 06/30/2017
Commute Trip Reduction(CTR)Program
Supp Type Number Date Supplemental Description
n/a(new) 11/16/2015
CAG-15-217 King County Flood Control District-Flood Reduction Grant Funds- 185,000 $185,000 R 12/31/2016
N 30th St and Burnett Ave Storm System Improvements($185,000
rev)
Supp Type Number Date Supplemental Description
n/a(new) 11/13/2015
CAG-15-218 Straight Line Fence&Construction-replacement of fence material 7,479 7,479 P 12/31/2015
at Cedar River pog Park Contractor:(078468)STRAIGHT LINE FENCE&
Supp Type Number Date Supplemental Description
n/a(new) 11/16/2015
Data as of: 1/21/2016 4:10:36PM Printed: 1/21/2016 Pdge 11 of 15
RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt
AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-15-219 Canber Corps-pruning of Rosa Rugosa along Maple Valley Highway 25,645 25,645 P 12/31/2015
Contractor:(013391)CANBER CORPS
Supp Type Number Date Supplemental Description
n/a(new) 11/16/2015
CAG-15-220 Cortona,LlC-Fa ade Improvement 0 0 M 05/30/2016
Supp Type Number Date Supplemental Description
n/a(new) 11/19/2015
CAG-15-221 DGK,Inc.(dba Widener and Associates) - 116th Ave SE Sidewalk 4,960 4,960 P 12/31/2016
Project Contractor:(091850)WIDENER&ASSOCIATES
Supp Type Number Date Supplemental Description
n/a new) 11/20/2015
CAG-15-222 DGK,Inc.(dba Widener and Associates)-Duvall Ave NE-NE 4th St 34,890 34,890 P 12/31/2016
to NE lOth St Project Contractor:(091850)WIDENER&ASSOCIATES
Supp Type Number Date Supplemental Description
n/a(new) 11/30/2015
CAG-15-223 KPG,Inc.-Couplet Conversion Charrette Project 31,855 31,855 P 03/31/2016
Contractor:(042772)KPG INC
Supp Type Number Date Supplemental Description
n/a(new) 12/01/2015
CAG-15-225 WSDOT-Maintenance of SR 515 Landscape Strips&Stormwater 0 0 M 12/31/2050
Facilities
Su T e Number Date Su lemental Descri tionPPYPpPP
n/a(new) 12/16/2015
CAG-15-226 WSDOT-Operation&maintenance of State-owned and 0 0 M 12/31/2050
City-owned luminaires
Supp Type Number Date Supplemental Oescription
n/a(new) 12/16/2015
Data as of: 1/21/2016 4:1036PM Printed: 1/21/2016 Page 12 of 15
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AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-15-227 WSDOT-General Maintenance Agreement-Benson Road 0 0 M 12/31/2050
Supp Type Number Date Supplemental Description
n/a(new) 12/16/2015
CAG-15-228 WSDOT-Turnback Agreement-SR 515 Vicinity to South 6th St 0 0 P 12/31/2050
Vicinity
Supp Type Number Date Supplemental Description
n/a (new) 12/22/2015 I
CAG-15-230 Road Construction NW-Interface Sculpture Tile Rehabilitation-9,768 9,768 P 02/01/2016
Gene Coulon Memorial Beach Park Contractor:(068803)ROAD CONSTRUCTION NW
Supp Type Number Date Supplemental Description I
n/a(new) 12/07/2015
CAG-15-231 BHC Consultants,LLC-Consultant Agreement for Structural& 20,000 20,000 P 12/31/2016
Non-Structural Plan Review Contractor:(009510)BHC CONSULTANTS LLC
Supp Type Number Date Supplemental Description
n/a(new) 12/08/2015
I
CAG-15-232 Kolke Consulting Group,Inc.-Consultant Agreement for Structural 20,000 20,000 P 12/31/2016
Non-Structural Plan Review Contractor.(108285)KOLKE,RAY&CRYSTAL
Supp Type Number Date Supplemental Description
n/a(new) 12/08/2015 I
CAG-15-233 CENTURYLINK,CenturyTel Services Group,LLC-Redesign storm 190,026 $190,026 R 12/31/2019
drainage system on SW 7th St
Supp Type Number Date Supplemental Description
n/a(new) 12/09/2015
CAG-15-234 Reid Middleton-Consultant Agreement for Structural& 100,000 $100,000 P 12/31/2016
Non-Structural Plan Review Contractor.(066451)REID MIDDLETON INC
I
Supp Type Number Date Supplemental Description I
n/a(new) 12/11/2015
Data as of: 1/21/2016 4:10:36PM Printed: 1/21/2016 Pdge 13 of 15
I
i
RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt
AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-15-235 Landau&Associates-Level 1 Environmental Assessment for Mavis 5,000 5,000 P 02/29/2016
Fletcher Estate Contractor:(043313)LANDAU ASSOCIATES INC
SuppType Number Date Supplemental Description
n/a(new) 12/10/2015
CAG-15-237 TIB Grant Duvall Ave NE,NE 10th St to NE Sunset Blvd(SR 900)- 3,468,289 $3,468,289 R 12/31/2015
Rev:$3,468,289.00)
Supp Type Number Date Supplemental Description
n/a(new) 12/29/2015
CAG-15-238 Hotel at Southport,LLC&Office at Southport,LLC.-Transportation 0 0 M 12/31/2049
Credit Agreement to set up transportation trip credit bank for
Southport project
Supp Type Number Date Supplemental Description
n/a(new) 12/21/2015
CAG-15-239 Epicenter Services,LLC.-Jeff Brown-Solid Waste Collection 26,000 26,000 P 12/31/2016
Contract,Policy Development&Technical Assistance Contractor:(024363)EPICENTER SERVICES LLC
Supp Type Number Date Supplemental Description
n/a(new) 12/22/2015
CAG-93-142 Department of Revenue-Data Sharing 0 0 M 12/31/2015
Supp Type Number Date Supplemental Description
addendum Adden#1-15 10/21/2015 Adden#1-15-WA Dept of Revenue-security standards update&
time extension.
Previous Exp Date New Exp Date
12/31/2015 i1/oi/zo2o
LAG-15-006 Crawford&Company-200 Mill Building Lease-Suites 505,510, 0 0 R 02/28/2021
515
Supp Type Number Date Supplemental Description
n/a(new) 10/12/2015
Number of Items Processed: 98 (New Contracts:37; Addendums: 28; Change Orders: 27; Work Orders: 6)
Number of Contracts/Leases Affected: 73
Current Contracts/$Amount Summary: Payable (53) $107,030,493 Receivable (12) $10,620,648 Miscellaneous (8) $0
Data as of: 1/21/2016 4:10:36PM Printed: 1/21/2016 Page 14 of 15
RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_executed.rpt
AGENDA ITEM #5. d)
Contracts Fully Executed from 10/1/2015 thru 12/31/2015
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
Data as of: 1/21/2016 4:1036PM Printed: 1/21/2016 Page 15 of 15
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AGENDA ITEM #5. d)
Contracts Expiring from 1/1/2016 thru 6/30/2016
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CAG-15-015 Renton Sailing Club-Annual MOU with the Renton Sailing Club CS 500 500 R 01/31/2016
CAG-15-046 Perteet,Inc.-Sunset Lane-Preliminary Design&Report Phase PW 135,792 $429,098 P 01/31/2016
Sunset Lane&NE lOth St).$135,792.00 Contractor:(061292)PERTEET ENGINEERING INC
CAG-15-080 Perteet,Inc.-NE Sunset Blvd Preliminary Design Phase PW 578,048 $596,913 P O1/31/2016
Contractor:(061292)PERTEET ENGINEERING INC
CAG-15-182 Parametrix,Inc.-Aerospace Training Center 96,925 96,925 P Ol/31/2016
Contractor:(060277)PARAMETRIX INC
CAG-15-230 Road Construction NW-Interface Sculpture Tile Rehabilitation-9,768 9,768 P 02/O1/2016
Gene Coulon Memorial Beach Park Contractor:(068803)ROAD CONSTRUCTION NW
CAG-11-032 Centra)Puget Sound Regional Transit Authority-Temporary PW 0 0 M 02/28/2016
Construction Licenses(Area 1,Area 2,&Area 3)Contractor:(076065)SOUND TRANSIT
CAG-14-004 Eberle Vivan,Inc-3rd Party Administrator services for Workers'HR 77,500 77,500 P 02/28/2016
Compensation claims. Contractor:(023011)EBERLE VIVIAN INC
CAG-15-044 All Traffic Data Services-Traffic Count services. PW 25,000 25,000 P 02/28/2016
Contractor:(001985)ALL TRAFFIC DATA SERVICES INC
CAG-15-184 Marvin Stein Associates,Inc.-City Hall 6th Floor Permit Center 17,500 17,500 P 02/28/2016
Remodel Project Professional Architectural Services Contractor:(047240)MARVIN STEIN ASSOCIATES
CAG-15-018 King County Metro Transit-Annual agreement for purchase of PW 99,756 99,756 P 02/29/2016
ORCA Business Passport Products.$99,756.00 Contractor:(041608)KING CNTY FINANCE
CAG-15-235 Landau&Associates-Level 1 Environmental Assessment for Mavis 5,000 5,000 P 02/29/2016
Fletcher Estate Contractor:(043313)LANDAU ASSOCIATES INC
CAG-15-160 Northwest Environmental Consulting,LLC.-Provide mitigation CS 1,500 1,500 P 03/01/2016
monitoring for year 1 of the Cedar River Gabion Basket Repair Contractor:(056260)NW ENVIRONMENTAL CONSULTING
Project
CAG-15-161 Northwest Environmental Consulting,LLC.-Provide mitigation CS 3,750 3,750 P 03/01/2016
monitoring for year 1 of the May Creek Trail Project Contractor:(056260)NW ENVIRONMENTAL CONSULTING
CAG-15-162 Northwest Environmental Consulting,ILC.-Provide mitigation CS 5,700 5,700 P 03/OS/2016
monitoring for year 1 of the Riverview Park Bridge Replacement Contractor:(056260)NW ENVIRONMENTAL CONSULTING
CAG-12-074 Washington State Military Dept&Federal Emergency Mangement Fire 168,750 $168,750 R 03/05/2016
Agency-FEMA-January2012 Severe WinterStorm Public Contractor:(1340)WASHINGTON STATE
Assistance Grant(estimated Rev:$168,750.00)
CAG-13-165 Roche Diagnostics Corporation-Renton Fire&ES purchase of Fire 20,661 20,661 P 03/27/2016
blood glucose test strips for three(3)years Contractor:(069017)ROCHE DIAGNOSTICS CORP
CAG-12-073 Bank of New York Mellon-Investment Custody Services($2,000 ASD 8,000 8,000 P 03/31/2016
per year for 4 years) Contractor:(007608)BANK OF NEW YORK MELLON,THE
Data as of: 1/21/2016 4:09:14PM Printed: 1/21/2016 PBge 1 Of 2
RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt
AGENDA ITEM #5. d)
Contracts Expiring from 1/1/2016 thru 6/30/2016
Contract No Description Dept Orig Contr Amt Current Amt Class Expiration
CA6-13-009 KC Flood Control District-Cedar River Gravel Removal Project PW 5,313,000 $5,313,000 R 03/31/2016
Grant(Rev:$5,313,000) Contractor:(1067)KING COUNTY
CAG-15-053 Aces Tennis-provide tennis lessons and camps.CS 10,000 10,000 P 03/31/2016
CAG-15-140 BergerABAM,Inc.-S 7th St&Shattuck Av 5 Intersections PW 176,577 $176,577 P 03/31/2016
Improvement Projects Contractor:(009258)BERGER/ABAM ENGINEERS INC
CAG-15-205 DOWL,LLC-Renton Airport Marking and 1000 Parcel 74,949 74,949 P 03/31/2016
Contractor:(021970)DOWL LLC
CAG-15-223 KPG,Inc.-Couplet Conversion Charrette Project 31,855 31,855 P 03/31/2016
Contractor:(042772)KPG INC
CAG-15-084 Karen's Footcare Service-footcare for senior citizens CS 900 900 R 04/25/2016
Contractor:(5234)KAREN'S FOOT CARE
CAG-11-084 United Pipe&Supply Co,Inc.-Automated Meter Reading System PW 2,388,861 $2,388,861 P 04/30/2016
Contractor:(083565)UNITED PIPE&SUPPLY CO INC
CAG-15-108 The Boeing Company-Parking Lot 11 Light Relocation Agreement PW 37,000 37,000 R 04/30/2016
Contractor:(1014)THE BOEING COMPANY,LEASEWA-RTNS-LN
CAG-15-220 Cortona,LLC-Fa ade Improvement 0 0 M 05/30/2016
CAG-O8-202 Waste Management-Solid Waste Collection Contract- PW 7,900,000 $7,900,000 P OS/31/2016
Comprehensive Garbage,Recylables&Compostables Collection Contractor:(089920)WASTE MANAGEMENT
CAG-15-136 Benita Horn-consulting services for diversity programs. Court 93,600 93,600 P OS/31/2016
CAG-15-176 Stantec Consulting Services-engineering design for water/sewer 42,728 42,728 P 06/Ol/2016
utility improvements at Ron Regis Park. Contractor:(077215)STANTEC CONSULTING SVCS INC
CAG-13-211 Department of Commerce-Riverview Bridge Replacement CS 1,067,000 $1,067,000 R 06/30/2016
1,067,000 rev)Contractor:(2635)US DEPARTMENT OF COMMERCE
CAG-15-193 King County Sheriff's Office - Verifying the adress&residency of 0 0 P 06/30/2016
registered sex offenders($40,298.37 Receivable)
Number of Contracts/Leases: 31 Expired Contract Amt: Payable $13,141,653 Receivable $6,587,150 Miscellaneous $0
Data as of: 1/21/2016 4:09:14PM Printed: 1/21/2016 Page 2 of 2
RVAPP02\EdenReports\reports\SiteSpec\renton\Linked Reports\CM\contracts_expired.rpt
AGENDA ITEM #5. d)
City Council Regular Meeting - 01 Feb 2016
SUBJECT/TITLE: Joint Resolution Amending Joint Resolution 4271/394-16 - RFA
Voter's Pamphlet
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Fire & Emergency Services
STAFF CONTACT: Chad Michael, Deputy Chief
EXT.: 7061
FISCAL IMPACT:
Expenditure Required: $ N/A Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Council adopted Joint Resolution 4271/394 -16 with King County Fire Protection District #25 on 12/14/2015
providing for the submission to qualified electors of the City and District, a Special Election to be held on
4/26/2016 pursuant to RCW 52.56, of a proposition that approves a plan to form a Regional Fire Protection
Service Authority (RFA) within the boundaries of the City of Renton and King County Fire District #25, effective
7/1/2016, to be funded by a property tax levy and a new six-year benefit charge.
The Joint Resolution assigned the RFA Planning Committee the task of appointing members to a committee to
advocate voters' approval and a committee to prepare arguments advocating voters' rejection of the
proposition. However, the Joint Resolution did not direct the Planning Committee to take the necessary steps
to prepare the information for the voter's pamphlet. Therefore, staff recommends adopting a Joint Resolution
that amends the previous Joint Resolution by directing the Planning Committee to take the actions necessary
to place the information regarding Proposition No. 1 in the voter's pamphlet for the 4/26/2016 election, and
to have prepared an explanatory statement and seek statements for and against the proposition.
EXHIBITS:
A. Draft Resolution
STAFF RECOMMENDATION:
Adopt a Joint Resolution amending Joint Resolution 4271/394 -16 directing the Regional Fire Authority
Planning Committee to take those actions necessary to place Proposition No. 1 before the voters, including
the preparation of information for the voter's pamphlet.
AGENDA ITEM #5. e)
1
CITY OF RENTON, WASHINGTON
KING COUNTY FIRE PROTECTION DISTRICT NO. 25
CITY OF RENTON RESOLUTION NO. ________
KING COUNTY FIRE PROTECTION DISTRICT NO. 25 RESOLUTION NO. ________
A JOINT RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AND THE
BOARD OF COMMISSIONERS OF KING COUNTY FIRE PROTECTION DISTRICT NO.
25, AMENDING CITY OF RENTON RESOLUTION NO. 4271 AND KING COUNTY
FIRE PROTECTION DISTRICT NO. 25 RESOLUTION NO. 394‐16, DIRECTING THE
REGIONAL FIRE AUTHORITY PLANNING COMMITTEE TO TAKE THOSE ACTIONS
NECESSARY TO PLACE PROPOSITION 1 BEFORE THE VOTERS, INCLUDING THE
PREPARATION OF INFORMATION FOR THE VOTER’S PAMPHLET.
WHEREAS, the City of Renton (“the City”), and King County Fire Protection District No.
25 (“the District”), adopted a joint resolution (“Joint Resolution”) providing for the submission
of Proposition No. 1 on the April 26, 2016 ballot to qualified electors of the City and the District
to approve a plan to form a regional fire protection service authority (the “Renton Regional Fire
Authority”) within the boundaries of the City and the District; and
WHEREAS, the Joint Resolution also adopted the Plan of the Renton Regional Fire
Authority, provided findings, set out the text of Proposition No. 1, authorized continued acts of
the Renton Regional Fire Authority Planning Committee (“Planning Committee”), and assigned
the task of appointing members to a committee to advocate voters’ approval and a committee
to prepare arguments advocating voters’ rejection of the proposition; and
WHEREAS, the Planning Committee has since determined that a voter’s pamphlet
should be prepared; however the Joint Resolution did not direct the Planning Committee to
take the necessary steps to prepare the information for the voter’s pamphlet;
AGENDA ITEM #5. e)
CITY OF RENTON RESOLUTION NO. ________
KING COUNTY FIRE PROTECTION DISTRICT NO. 25 RESOLUTION NO. ________
2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, AND
THE BOARD OF COMMISSIONERS OF KING COUNTY FIRE PROTECTION DISTRICT NO. 25, DO
HEREBY RESOLVE AS FOLLOWS:
SECTION I. Voter’s Pamphlet. The Joint Resolution is hereby amended to authorize
and direct the Planning Committee to take those actions necessary to place the information
regarding Proposition No. 1 in the voter’s pamphlet for the April 26, 2016 election, to have
prepared an explanatory statement and seek statements for and against the proposition.
SECTION II. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this resolution is declared unconstitutional or invalid for any reason, such decision
shall not affect the validity of the remaining portions of this resolution.
SECTION III. Ratification. Any act consistent with the authority and prior to the
effective date of this resolution is hereby ratified and affirmed.
SECTION IV. Effective Date. This resolution shall take effect and be in force
immediately upon its passage.
SECTION V. Triplicate Originals. Three originals of this resolution are signed by the
City of Renton and King County Fire Protection District No. 25.
PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2016.
________________________________
Jason A. Seth, City Clerk
AGENDA ITEM #5. e)
CITY OF RENTON RESOLUTION NO. ________
KING COUNTY FIRE PROTECTION DISTRICT NO. 25 RESOLUTION NO. ________
3
APPROVED BY THE MAYOR this ______ day of _____________________, 2016.
_________________________________
Denis Law, Mayor
ADOPTED by the Board of Commissioners of King County Fire Protection District No. 25,
King County, Washington, at a regular open public meeting of such Board on the ________ day
of _____________________, 2016, the below commissioners being present and voting.
______________________________
COMMISSIONER
______________________________
COMMISSIONER
______________________________
COMMISSIONER
______________________________
KCFPD No. 25 SECRETARY
Approved as to form:
Lawrence J. Warren, City Attorney
RES.1688:1/21/16:scr
AGENDA ITEM #5. e)
City Council Regular Meeting - 01 Feb 2016
SUBJECT/TITLE: Project Acceptance: 2015 Street Patch and Overlay with Curb Ramps
with Lakeridge Paving Company, LLC, CAG-15-081
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Jayson Grant, Lead Maintenance Services Worker
EXT.: 2238
FISCAL IMPACT:
Expenditure Required: $ N/A Transfer Amendment: $ N/A
Amount Budgeted: $ N/A Revenue Generated: $ N/A
Total Project Budget: $ 1,020,492.72 City Share Total Project: $ 1,020,492.72
SUMMARY OF ACTION:
The project was awarded June 8, 2015. The project began June 15, 2015 and was completed October 13,
2015. The original contract amount was $870,561.31. The final contract amount is $1,020,492.72. Transfer of
$40,000 from the Arterial Rehabilitation Fund t o cover change orders that caused the project to exceed the
2015 budget was previously approved by the City Council on December 14, 2015 (Exhibit C). The amounts
have been paid by the following:
Schedule
Amount
Project Fund
A
$ 876,575.94
Street Overlay Program (317.122108)
B
$ 125,944.63
Wastewater Utility (426.456065)
C
$ 17,972.15
SW 27th St/Strander Blvd (317.122239)
Total
$ 1,020,492.72
EXHIBITS:
A. Notice of Completion of Public Works Contract
B. Change Order Summary
C. Project Cost Increase and Transfer of Funds Approved by City Council on December 14, 2015
D. Final Contract Voucher Certificate
E. Final Pay Estimate
STAFF RECOMMENDATION:
AGENDA ITEM #5. f)
Accept completion of the project and release the retainage in the amount of $49,594.78 after 60 days subject
to the receipt of all required certifications.
AGENDA ITEM #5. f)
Revised #
Assigned to:
UBI Number:
Yes No
Yes
Contractor's Name
Date:Contractor's UBI Number:
Date Work Accepted
Federally funded transportation project?
Name & Mailing Address of Public Agency
E-mail Address
Contract Number
Notice is hereby given relative to the completion of contract or project described below
Description of Work Done/Include Jobsite Address(es)
Affidavit ID*
No (if yes, provide Contract Bond Statement below)
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Project Name
Date Assigned:
Job Order Contracting
Date Contract Awarded
Telephone #
Bond Number:
Retainage Bond Contract/Payment bond (valid for federally funded transportation projects)
Name:
Department Use Only
Original
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
Date Work Commenced Date Work Completed
Contractor Address
Were Subcontracters used on this project? If so, please complete Addendum A. Yes No
$
$$
$$
$$
$
$$
Contact Name:Title:
F215-038-000 04-2014
Email Address:Phone Number:
p
Additions ( + )
Amount Retained
REV 31 0020e (4/28/14)
Amount of Sales Tax
Contract Amount
Sub-Total
Reductions ( - ) Amount Disbursed
TOTAL
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
TOTAL
Liquidated Damages
Comments:
(If various rates apply, please send a breakdown)
NOTE: These two totals must be equal
p
Affidavit ID* - No L&I release will be granted until all affidavits are listed.
Contract Release
(855) 545-8163, option # 4
ContractRelease@LNI.WA.GOV
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wa.gov
Department of Revenue
Public Works Section
(360) 704-5650
PWC@dor.wa.gov
V e(//)
AGENDA ITEM #5. f)
Subcontractor's Name:UBI Number: (Required)Affidavid ID*
Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed.
Addendum A: Please List all Subcontractors and Sub-tiers Below
This addendum can be submitted in other formats.
For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (04/28/14)F215-038-000 04-2014
AGENDA ITEM #5. f)
SLWRI (Garden Ave Widening)Contract CAG 12-02 I ICON Materials-Change Order Summary
(Note:Does not include Final Reconciliation Chanee Order
Total CO
(Subtotal +Sales
C only Tax)
$39,000.00
$60,977.15
$28,624.00 $2,719.28 $31,343.28
$(12,398.00)$(12,398.00)
$40,246.16 I $(7,150.07)1 $(1,407.85)1 $(679.26)$31,008.98
$140,223.31 $21,473.93 j $(13,805.85)1 $2,040.02 $149,931.41
Change Order No.COl LIBRARY DRIVEWAY
Chxnge Order No.2 C02 Add three (3)street sections
Chr,ge Order No.C03 Grind and overlay unanticipated existing berm
Change Order No.C04 Deduct Strander work
Change Order No.5 Recociliation to accommodate over-and under-runs
TOTAL CHANGE ORDERS (induden naleu tax)$147,891.39
$39,000.00
$60,977.15
$39,000.00
$60,977.15
$28,624.00
$(12,398.00)
$31,688.24
A
G
E
N
D
A
I
T
E
M
#
5
.
f
)
REGULAR COUNCIL - 14 Dec 2015
SUBJECT/TITLE:Project Cost Increase and Transfer of Funds: CAG-15-081, 2015 Street
Patch and Overlay with Curb Ramps
RECOMMENDED ACTION:Council Concur
DEPARTMENT:Transportation Systems Division
STAFF CONTACT:Jayson Grant, Lead Maintenance Services Worker
EXT.:2238
FISCAL IMPACT:
Expenditure Required:$ 908,800 Transfer Amendment:$ 40,000
Amount Budgeted:$ 868,800 Revenue Generated:$ N/A
Total Project Budget:$ 908,800 City Share Total Project:$ N/A
SUMMARY OF ACTION:
The 2015 Street Patch and Overlay with Curb Ramps contract was awarded on June 8, 2015. The total contract was in
the amount of $870,561.31. The contract was paid by three project funds:
1.Schedule A was paid by the Overlay Program Fund.
2.Schedule B was paid by the Wastewater Utility Fund.
3.Schedule C was paid by the SW 27th Street/Strander Blvd Fund.
Changes and expenses that occurred to the contract as specified in Exhibit A have exceeded the 2015 project
budget. The project was completed on October 13, 2015 with the final contract amount of $1,020,492.72.
EXHIBITS:
A. Issue Paper
STAFF RECOMMENDATION:
Transfer $40,000 from the Arterial Rehabilitation Program Fund (317.122186) to the Street Overlay Program
Fund for expenses that have exceeded the 2015 Street Patch and Overlay with Curb Ramps contract budget.
AGENDA ITEM #5. f)
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:December 4, 2015
TO:Ed Prince, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Public Works Administrator
STAFF CONTACT:Jayson Grant, Lead Maintenance Services Worker, x2238
SUBJECT:Project Cost Increase and Transfer of Funds: CAG-15-081,
2015 Street Patch and Overlay with Curb Ramps
ISSUE:
Should the City approve the transfer of $40,000, within the Transportation Capital Fund
317, from the Arterial Rehabilitation Program (SW Grady Way Overlay) to the Street
Overlay Program for expenses that have exceeded the 2015 project budget?
RECOMMENDATION:
Authorize the transfer of $40,000 from the Arterial Rehabilitation Program Fund (SW
Grady Way Overlay) to the Street Overlay Program for expenses that have exceeded the
2015 project budget.
BACKGROUND:
On June 8, 2015, the City awarded the 2015 Street Patch and Overlay with Curb Ramps
contract. The total contract was in the amount of $870,561.31, and included three (3)
schedules to be paid by three (3) projects funds:
Schedule Amount Project Fund
A $736,352.63 Street Overlay Program (317.122108)
B $93,544.00 +
$8,886.68 (tax)Wastewater Utility (426.456065)
C $31,778.00 SW 27th St/Strander Blvd(317.122239)
Total $870,561.31
The following changes occurred to the contract:
1.Change Order 1 added pavement at the Downtown Library parking lot and was
paid by the New Library Development Fund (Fund 336). The cost of the work was
$39,000.
AGENDA ITEM #5. f)
Ed Prince, Council President
Page 2 of 2
December 3, 2015
2.Change Order 2 added three (3) street sections due to deterioration. The cost of
additional work was $60,977.15 paid by the Street Overlay Program Fund
(317.122186). The three street sections added were:
a.SE 134th Street from 162nd Avenue SE to 160th Avenue SE,
b.162nd Avenue SE from SE 137th Place to SE 136th Street and
c.162nd Avenue SE from 125 feet south of SE 136th Street to 136th Street
3.Change Order 3 adjusted the scope of work to grind and overlay an
unanticipated existing berm. The net change of this change order was
$31,343.28 paid by the Wastewater Utility Fund (426.456065).
4.Change Order 4 was a reduction in the work of Schedule C which was paid by the
SW 27th Street/Strander Project Blvd Fund (317.122239). The net change of this
work was ($12,398.00).
5.Change Order 5 reconciled quantities that have over- or under-run from the
original bid amount. The net change of the over- and under-runs was
$31,008.98. The reconciliation affected all three (3) schedules as such:
a.Schedule A: $40,246.16
b.Schedule B: ($7,150.07)
c.Schedule C: ($1,407.85)
The work was completed on October 13, 2015. The final contract amount is
$1,020,492.72. The breakdown of the expenditures is below:
Schedule Amount Project Fund
A $ 876,575.94 Street Overlay Program (317.122108)*
B $ 125,944.63 Wastewater Utility (426.456065)
C $ 17,972.15 SW 27th St/Strander Blvd (317.122239)
Total $ 1,020,492.72
*Includes $39,000 from the New Library Development Fund
The Street Overlay Program project budget for 2015 is $868,800. The Street Overlay
Program includes Schedule A above (minus the contribution by the New Library
Development Fund – Change Order 1) plus additional expenses such as City staff,
materials testing and construction advertisement. Projections show that 2015
expenditures will exceed the Street Overlay Program’s budget.
A budget adjustment is necessary in order to execute Change Order 2 for the 2015
Street Patch and Overlay with Curb Ramps contract (CAG-15-081). Therefore, we
request approval to transfer $40,000 from the Arterial Rehabilitation Program (SW
Grady Way Overlay, 317.122188) to the Street Overlay Program (317.122108). The 2016
Street Overlay Program budget will be reduced by the same amount, and the $40,000
will be transferred back to the Arterial Rehabilitation Program (SW Grady Way Overlay).
Cc:Bob Hanson, Transportation Design Manager
Juliana Fries, Program Development Coordinator II
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1
CITY OF RENTON, WASHINGTON
KING COUNTY FIRE PROTECTION DISTRICT NO. 25
CITY OF RENTON RESOLUTION NO. ________
KING COUNTY FIRE PROTECTION DISTRICT NO. 25 RESOLUTION NO. ________
A JOINT RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AND THE
BOARD OF COMMISSIONERS OF KING COUNTY FIRE PROTECTION DISTRICT NO.
25, AMENDING CITY OF RENTON RESOLUTION NO. 4271 AND KING COUNTY
FIRE PROTECTION DISTRICT NO. 25 RESOLUTION NO. 394‐16, DIRECTING THE
REGIONAL FIRE AUTHORITY PLANNING COMMITTEE TO TAKE THOSE ACTIONS
NECESSARY TO PLACE PROPOSITION 1 BEFORE THE VOTERS, INCLUDING THE
PREPARATION OF INFORMATION FOR THE VOTER’S PAMPHLET.
WHEREAS, the City of Renton (“the City”), and King County Fire Protection District No.
25 (“the District”), adopted a joint resolution (“Joint Resolution”) providing for the submission
of Proposition No. 1 on the April 26, 2016 ballot to qualified electors of the City and the District
to approve a plan to form a regional fire protection service authority (the “Renton Regional Fire
Authority”) within the boundaries of the City and the District; and
WHEREAS, the Joint Resolution also adopted the Plan of the Renton Regional Fire
Authority, provided findings, set out the text of Proposition No. 1, authorized continued acts of
the Renton Regional Fire Authority Planning Committee (“Planning Committee”), and assigned
the task of appointing members to a committee to advocate voters’ approval and a committee
to prepare arguments advocating voters’ rejection of the proposition; and
WHEREAS, the Planning Committee has since determined that a voter’s pamphlet
should be prepared; however the Joint Resolution did not direct the Planning Committee to
take the necessary steps to prepare the information for the voter’s pamphlet;
AGENDA ITEM # 7. a)
CITY OF RENTON RESOLUTION NO. ________
KING COUNTY FIRE PROTECTION DISTRICT NO. 25 RESOLUTION NO. ________
2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, AND
THE BOARD OF COMMISSIONERS OF KING COUNTY FIRE PROTECTION DISTRICT NO. 25, DO
HEREBY RESOLVE AS FOLLOWS:
SECTION I. Voter’s Pamphlet. The Joint Resolution is hereby amended to authorize
and direct the Planning Committee to take those actions necessary to place the information
regarding Proposition No. 1 in the voter’s pamphlet for the April 26, 2016 election, to have
prepared an explanatory statement and seek statements for and against the proposition.
SECTION II. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this resolution is declared unconstitutional or invalid for any reason, such decision
shall not affect the validity of the remaining portions of this resolution.
SECTION III. Ratification. Any act consistent with the authority and prior to the
effective date of this resolution is hereby ratified and affirmed.
SECTION IV. Effective Date. This resolution shall take effect and be in force
immediately upon its passage.
SECTION V. Triplicate Originals. Three originals of this resolution are signed by the
City of Renton and King County Fire Protection District No. 25.
PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2016.
________________________________
Jason A. Seth, City Clerk
AGENDA ITEM # 7. a)
CITY OF RENTON RESOLUTION NO. ________
KING COUNTY FIRE PROTECTION DISTRICT NO. 25 RESOLUTION NO. ________
3
APPROVED BY THE MAYOR this ______ day of _____________________, 2016.
_________________________________
Denis Law, Mayor
ADOPTED by the Board of Commissioners of King County Fire Protection District No. 25,
King County, Washington, at a regular open public meeting of such Board on the ________ day
of _____________________, 2016, the below commissioners being present and voting.
______________________________
COMMISSIONER
______________________________
COMMISSIONER
______________________________
COMMISSIONER
______________________________
KCFPD No. 25 SECRETARY
Approved as to form:
Lawrence J. Warren, City Attorney
RES.1688:1/21/16:scr
AGENDA ITEM # 7. a)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, VACATING A
PORTION OF RIGHT‐OF‐WAY IN THE VICINITY OF 200 MILL AVENUE SOUTH
(VAC 15‐004).
WHEREAS, a proper petition for vacating a portion of right‐of‐way in the vicinity of 200
Mill Avenue South, was filed with the City Clerk on or about November 12, 2015, and that
petition was signed by 100% of the owners of the property abutting upon the portion of right‐of‐
way to be vacated; and
WHEREAS, the City Council, by Resolution No. 4273, passed on January 4, 2016, set
January 25, 2016, at the hour of 7:00 p.m. in the City Council Chambers of the City of Renton as
the time and place for a public hearing on this matter; and the City Clerk having given proper
notice of this hearing as provided by law, and all persons having been heard who appeared to
testify in favor or in opposition on this matter, and the City Council having considered all
information and arguments presented to it; and
WHEREAS, the Administrator of the Public Works Department has considered this
petition for vacation, and has found it to be in the public interest and for the public benefit, and
that no injury or damage to any person or properties will result from this vacation;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
SECTION I. The following described portion of right‐of‐way in the vicinity of 200 Mill
Avenue South to wit:
AGENDA ITEM # 7. a)
ORDINANCE NO. ________
2
See Exhibit A attached hereto and made a part hereof as if fully set forth
herein
is hereby vacated.
SECTION II. As this is a City of Renton initiated street vacation, the City Council
hereby elects to waive all fees and compensation.
SECTION III. This ordinance shall be effective upon its passage, approval, and five (5)
days after publication.
A certified copy of this ordinance shall be filed with the King County Recorder’s Office,
and as otherwise provided by law.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2016.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _______________________, 2016.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD.1911:1/28/16:scr
AGENDA ITEM # 7. a)
ORDINANCE NO. ________
3
EXHBIT A
AGENDA ITEM # 7. a)
ORDINANCE NO. ________
4
AGENDA ITEM # 7. a)
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�_
EXECUTIVE DEPARTMENT ,'������,/�' CITY OF �
Rentan �
M E M O R A N D U M
DATE: February 1, 2016
TO: Randy Corman, Council President
Members of the Renton City Council
FROM: Denis law, Mayor
Jay Covington, Chief Administrative Officer
SUBJECT: Administrative Report
In addition to our day-to-day activities,the following are some items worthy of note for this
week:
• Help us prevent local residential street flooding by monitoring catch basins near your home
and keeping them clear of leaves and other debris. Street sweepers are dispatched daily to
clean up debris along major arterials. During snow and ice events, sanders and snow plows
are dispatched to keep major arterials drivable, Deicer is applied to major arterials as
needed if weather conditions permit. Do not park or abandon your vehicle within any
portion of the traffic lanes. Abandoned vehicles impair snow and ice removal and impact
response of emergency vehicles.
• The Renton History Museum, Renton Municipal Arts Commission, and the Department of
Community and Economic Development have collaborated on three new art and heritage
displays recently installed in downtown Renton:
1. The museum's teen advisory council,the RenTeens, researched, wrote, and designed an
exhibit on "Renton's Changing Identity" for the vacant storefront at 306 Williams
Avenue South.
2. The Renton Municipal Arts Commission commissioned and installed an "Art Garden" in a
vacant landscape strip at the Wells Avenue entrance to the downtown post office.
3. The traffic signal cabinet at South Third Street and Williams Avenue South has a new
wrap of historic photos from the museum's collection, depicting the corner's past Iook.
We invite the public to enjoy these new additions to the Downtown, a center of arts and
history in the Renton community.
• Fifteen City staff attended the Red Cross Shelter Operations Training on January 21st. This
included staff from Community Services, Courts, Human Resources, Renton Police
Department, and Emergency Management. American Red Cross of Seattle provides this
class for agencies who open emergency shelters where the Red Cross may or may not come
in and operate them. This training included a "mock" situation for sheltering. City facilities
that are designated shelters are: Renton Community Center, Highlands Neighborhood
Center, and Renton 5enior Activity Center. The Community Services/Recreation Division has
four staff that are trained shelter managers.
Randy Corman,Council President
Members of Renton City Council
February 1,2016
Page 2
• Six Community Services staff attended Washington Parks and Recreation Risk Management
School on January 27th and 28th. The purpose of this school is to educate professionals on
best practices in risk management for parks, playgrounds, and recreation programs. Topics
included: volunteer management, public records, homelessness, active shooter awareness,
signage, contract language, drowning prevention, and risk management in your facilities.
• Preventative street maintenance, traffic impact projects, and road closures will be at the
following locations:
f Monday, February 1st through Friday, February Sth, approximately 8:00 a.m.ta 5:00
p.m. The two west lanes on Main between 2nd and 3rd will be closed for project
improvements while the east lanes will be open for traffic flow. Questions may be
directed to on-site inspector Pat Miller at 206-794-6162.
✓ Monday, February 1st through Friday, February 5th, approximately 8:00 a.m.to 3:00
p.m. Westbound lane closure on 156th Avenue SE, between SE 144th Street and SE 6th
Street, due to installation of utilities. Questions may be directed to Mark Wetherbee at
206-999-1829.
✓ Monday, February 15`through Friday, February 5th, approximately 8:00 a.m. to 3:00
p.m. Possible curb lane closures on the southwest corner of NE 4th Street and Quvall
Avenue NE due to asphalt grind and overlay. Questions may be directed to Mark
Wetherbee at 206-999-1829.
✓ Monday, February 1st through Friday, February 5th,approximately 8:00 a.m.to 3:00
p.m. Intermittent northbound lane closure on Garden Avenue N, between N 4th Street
and N 6th Street, due to sidewalk construction. Questions may be directed to Patrick
DeCaro at 425-207-6013.
✓ Monday, February 1st through Friday, February Sth, approximately 8:00 a.m.to 5:00
p.m. Possible lane closures on 5 SSth Street due to installation of power poles for the
Talbot and 55th Plat. N 4th St and Garden Ave N, possible curb lane closures due to
sidewalk placement and tree removal. Approved traffic control plans have been issued
and will be followed during this procedure. Questions can be directed to Ann Fowler at
425-430-7271 or Todd Freih at 425-999-1832.
✓ Monday, February 1st through approximately August 31st. Logan Avenue North
between North 6th Street and Airport Way will be closed 24/7 to all southbound traffic
during construction of the Logan Ave Improvement Project. Southbound Logan Ave N
traffic will be rerouted along Park Ave N to Bronson Way and South 2nd Street.
Questions may be directed to James Wilhoit at 425-430-7319 or via email at
jwilhoit@rentonwa.gov. For updates visit the project web page at Rentonwa.gov.
Agenda Item No.: �
RENTON CITY COUNCIL MEETING
AUDIENCE COMMENT
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RENTON CITY COUNCIL MEETING
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Agenda Item No.: �
RENTON CITY COUNCIL MEETING
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RENTON CITY COUNCIL MEETING
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Agenda Item No.:
RENTON CITY COUNCIL MEETING
AUDIENCE COMMENT
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RENTON CITY COUNCIL MEETING
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COMMUNITY SERVICES COMMITTEE �PP
COMMITTEE REPORT CI J�/ CO �� ��'
, U�tc,l
February 1, 2016 ��+�� l�
l
� Renton Municipal Arts Commission Appointments
(lanuary 25, 2016)
The Community Services Committee recommends concurrence in the staff recommendation to
confirm Mayor Law's appointment of Samantha Goetz-Granquist to the youth position on the
Renton Municipal Arts Commission for term expiring on December 31, 2018.
lr ;'
l �� �l,�i.
Carol Ann Witschi, Chair
P ' ce, Vice Chair
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Mclrvin, Member
cc: Elizabeth Higgins,Senior Planner
���
TRANSPORTATION/AVIATION COMMITTEE C���`�' ��� �Y
COMMITTEE REPORT �- ���,
�.��.� � / � �
February 1, 2016 ��"'��
I Operating Permit and Agreement: Pro-Flight Aviation Inc
(January 25, 2016)
The Transportation/Aviation Committee recommends concurrence in the staff
recommendation to approve the Operating Permit and Agreement with Pro-Flight Aviation Inc.
for their sublease of the 750 parcel from Renton Gateway Center, LLC.
_` __—.�
"�
Ruth Pe z, Chair
�
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� � r�
CarorAnn Witschi, Vice Chair
�..-�''"�.� ��'�
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Don Persson, Member
cc: Heather Ulit,Administrative Secretary
Susan Campbell-Hehr,Admin Asst-Airport
UTILITIES COMMITTEE APPROVED gY
COMMITTEE REPORT CI
� C�VNCJL
�at� �� � !
February 1, 2016
Establishment of the SE 165th Sanitary Sewer Extension Special Assessment District No. 0048
(December 7, 2015)
The Utilities Committee recommends concurrence in the staff recommendation to approve
the final assessment roll for the SE 165th Sanitary Sewer Extension Special Assessment
District No. 0048 and present the ordinance for first reading. The Utilities Committee
further recommends that the ordinance be presented for the second and final reading
following the 20-day appeal period.
/
� n Mclrvin, Chair
� 1
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Ruth Perez,�� 'ce Chair
r
V � •
Caro A n Witschi, Member
cc: Lys Hornsby,Utility Systems Director
Dave Christensen,Wastewater Utility Manager
Michael Benoit,Wastewater Utility
Teresa Phelan,Utility Systems Administrative Secretary
STAFF RECAP
COUNCIL MEETING REFERRALS
2/1/2016
MOTIONS REFERRED TCl ADMINISTRATIGN: None
Other Requests: None*
MOTIONS REFERRED TO COUNCiI COMMITTEE.: None
*The consent agenda items were adapted as presented,with the exception of item S.c.which was
removed for separate consideration,and approved as Council Concur.
�����... �...
-* CI�'Y C►F
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°�4 ie
M 1 N UTES
City Council Regular Meeting
7:OQ PM-Monday, February 1,2016
Council Chambers, 7th Flaor, City Hall–1055 S. Grady Way
CALL TQ ORDER AND PLEDGE OF ALLEGIANCE
Mayor law called the meeting of the Renton City Council ta order at 7:00 PM and Med the
Pledge of Allegiance.
ROLL CALL _--- ------ -- -- —
Councilmembers Present:
Randy Carman,Counci) President
Ryan Mcirvin
Armondo Pavone
Ruth Perez
pon Perssan
Ed Prince
Carol Ann Witsch'r
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covingtan,Chief Administrative Officer
Shane Mofaney,Senior Assistant City Attorney
Megan Gregar, Deputy City Gerk
Gregg Zimmerman, Public Works Administrator
�inda Knight,Waste Services Caordinator
Deputy Chief Erik Wailgren, Fire & Emergency Services Department
Deputy Chief Chad Mici�ael, Fire & Emergency Setvices Department
Cammander Karlewicz, Poiice Department
ADMINISTRATIVE REPORT
Chief Administrative Officer Jay CQvington reviewed a written administrative report
summarizing the Gty's recen# progress towards goals and work programs adopted as part of
its business plan for 2Q15 and beyond. Items noted were:
• The Renton History Museum, Renton Mtanictpal Arts Commission, and the Department af
Community and Ecanomic Development have callaborated on three new art and heritage
displays recently installed in downtown Renton:
1. The museum's teen advisory council,the RenTeens, researched,wrote,and designed
an exhibit on "Renton's Changing ldentifiy"for the vacant storefront at 306 Williams
February 1, 2016 REGULAR COUNCIL MEETING MINUTES
Avenue Sauth.
2. The Rentan Municipal Arts Commission commissioned and installed an "Art Garden"
in a vacant landscape strip at the Wells Avenue entrance to the dawntown post
affice.
3. The traffic signal cabinet at South Third Street and Williams Avenue South has a new
wrap of historic phatos from the museum's collection, depicting the corner's past
look.
• 15 City staff attended the Red Cross Shelter Operations Training on January 21st. This
inciuded staff fram Community Services, Courts, Human Resources, Renton Police
Department, and Emergency Management. American Red Cross of Seattle provides this
class for agencies who open emergency shelters where the Red Crass may or may not
come in and aperate them. This training inciuded a "mock" situation for sheltering. City
facilities that are designated sheiters are: Rentan Community Center, Highlands
Neighborhood Center, and Renton Senior Activity Center. The Community
Services/Recreation Division has four staff that are trained shelter managers.
• Preventative street maintenance wiil continue to impact traffic and resuit in occasional
street closures.
AUDIENCE COMMENT _
• The following individuals addressed Cauncil in suppart of the City signing a Solid Waste
Contract with Waste Management:
o Tani Nelson, Renton
a Brent Camann, Krikland
o Michelle Me#zler, Bellevue
o Ken Williams, Renton
a Reba Haas, Renton
o Larry Crim, Renton
o Maria delos Santos, Renton
o Steve Jones, Renton
• Howard McOmber, Renton,thanked Council,the City,and Waste Magement for their
efforts in ending homelessness in Renton,and requested further volunteer assistance
from the public.
• Kevin KeNy,Seattle,addressed Cauncil on behalf of Recology Cleanscapes and discussed
the recent Request for Proposal from the City for a Solid Waste Contract and detailed
what his organizatian could offer the City to meet its sustainability goals.
• Brent Cammon, Kirkland, spoke ta Council in support of Waste Management in regards to
the recen# Request for Praposal regarding a Salid Waste Contract.
• Lewis Carver,Snoqualmie,Seniar District Manager at Waste Management, addressed
Council regarding the recent Soiid Waste Contract Request for Proposals. He introduced a
number of Waste Management drivers who were in attendance and also spoke on behatf
of the services that they currently provide the residents of Renton.
CONSENT AGENQA _._.
ttems listed on the consent agenda were adopted with orte motion,fotlowing the listing.At the request
of Councilmember Witschi, Consent Agenda item S.c. wos pulled for separate consideratron.
a) Approval of the Councii Meeting Minutes of 1J25J2016.Council Concur.
February 1, 2016 REGULAR C�UNCIL MEETiNG MINUTES 2
b) Mayor Law appointed Ellen Bradley-Mak as the new Human Resources and Risk Management
Administrator at step A of salary grade m49, effective 2/8/2016. Councit Concur.
d) City Clerk submitted the quarterly list of fully executed contracts between 10/1/2015 -
12/31/2015, and a report of agreements expiring between 1/1/2016—6/30/2016. None;
Information Only.
e) Fire & Emergency Services Department recommended adopting a joint resolution to amend
joint resolution 4271/394-15 directing the Regional Fire Authority Planning Committee to take
those actions necessary to place Proposition No. 1 before the voters, including the
preparation of information for the voter's pamphlet. Council Concur.
f) Transportation Systems Division submitted CAG-15-081, 2015 Street Patch and Overlay with
Curb Ramps Project, contractor Lakeridge Paving Company, LLC; and requests approval of the
project, release of retainage in the amount of$49,594.78, and approval of the final pay
estimate in the amount of$252,984.89, if all required releases are obtained. Council Concur.
MOVED BY CORMAN,SECONDED BY PAVONE,COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA MINUS ITEM S.C. CARRIED.
ITEM S.C. -SEPARATE CONSIDERATION
c) Mayor Law appointed Marcie Palmer to the Kennydale Neighborhood (Alternate) Position of
the Airport Advisory Committee for an unexpired term expiring on 5/7/2017 (position vacated
by Mark Hancock).
MOVED BY WITSCHI, SECONDED BY PRINCE,COUNCIL CONCUR TO APPROVE
CONSENT AGENDA ITEM S.C.AS COUNCIL CONCUR.CARRIED.
UNFINISHED BUSINE55
a) Utilities Committee Chair Mclrvin presented a report recommending concurrence in the staff
recommendation to approve the final assessment roll for the SE 165th St. Sanitary Sewer
Extension Special Assessment District No. 0048 and present the ordinance for first
reading. The Utilities Committee further recommended that the ordinance be presented
for the second and final reading following the 20-day appeal period.
MOVED BY MCIRVIN,SECONDED BY PEREZ,COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION CARRIED.
b) Transportation Committee Chair Perez presented a report recommending concurrence in the
staff recommendation to approve the Operating Permit and Agreement with Pro-Flight
Aviation Inc. for their sublease of the 750 parcel from Renton Gateway Center, LLC.
MOVED BY PEREZ,SECONDED BY WITSCHI,COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION CARRIED.
c) Community Services Committee Chair Witschi presented a report recommending concurrence in
the staff recommendation to confirm Mayor Law's appointment of Samantha Goetz-Granquist to
the youth position on the Renton Municipal Arts Commission for term expiring on December 31,
2018.
MOVED BY WITSCHI,SECONDED BY PRINCE,COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
February 1, 2016 REGULAR COUNCIL MEETING MINUTES 3
RESOLUTIONS AND ORDINANCES
Resolution:
a) Resolution No.4275:A joint resolution of the City of Renton, and the Board of
Commissioners of King County Fire Protection District No. 25, amending City of Renton
Resolution No.4271 and King County Fire Protection District No. 25 Resolution No. 394-16,
directing the Regional Fire Authority Planning Committee to take those actions necessary to
place proposition 1 before the voters, including the preparation of information for the voter's
pamphlet.
MOVED BY PERSSON,SECONDED BY PAVONE, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
Ordinance for first reading:
b) Ordinance No. 5784:An ordinance was read vacating a portion of Right-of-Way in the vicinity
of 200 Mill Ave.South (VAC-15-004).
MOVED BY PEREZ, SECONDED BY PAVONE,COUNCIL REFER THE ORDINANCE FOR
SECOND AND FINAL READING ON 2/8/2016. CARRIED.
c) Ordinance No. 5785:An ordinance was read establishing an assessment district for sanitary
sewer service for properties adjacent to SE 165th Street, and establishing the amount of the
charge upon connection to the facilities.
MOVED BY PAVONE,SECONDED BY PEREZ,COUNCIL REFER THE ORDINANCE FOR
SECOND AND FINAL READING FOLLOWING THE 20-DAY APPEAL PERIOD. CARRIED.
Ordinance forsecond and fina!reading:
d) Ordinance No. 5783:An ordinance was read requiring the reconstruction and realignment of
Sunset Lane NE as a prerequisite for further property development in the Sunset
Revitalization Area along with the realignment, oversizing and addition of necessary utilities.
MOVED BY CORMAN,SECONDED BY PAVONE, COUNCIL ADOPT THE ORDINANCE
AS READ. ROLL CALL:ALL AYES. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
Mayor Law updated Council regarding a concern that was voiced by Bonnie Washington at
the last Council meeting.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY CORMAN,COUNCIL ADJOURN. CARRIED.TIME:
7:47 P.M.
� ,��Z%/ �
Jason .Seth,CMC, City Clerk
� Megan Gre or, Recorder
g
Monday, February 1, 2016
February 1, 2016 REGULAR COUNCIL MEETING MINUTES 4
Council Committee Meeting Calendar
February 1, 2016
February 8, 2016
Monday
3:30 PM Public Safety Committee, Chair Pavone - Council Conference Room
1. Emerging Issues in Public Safety
4:30 PM Finance Committee, Chair Persson - Council Conference Room
1. Vouchers
2. Sunset View Apartments - Utility Billing Adjustment Request
3. Emerging Issues in Finance
5:30 PM Committee of the Whole, Chair Corman - Council Chambers
1 . Abandoned Shopping Cart Enforcement
2. Solid Waste Responses to Request for Proposal
FEB 1, 2016 - CITY COUNCIL REGULAR MEETING - MOTION SHEET
,��nda �en+da�5�ctior► �. "fitle/ltem Motion S#aff Canta�t tr�terested Parties
.�.CI'�M����.�k ..j.. , . . . ' � . .. ' ' . . . , . , ' . ... , ,.. . . . � . , . .. .. .
5.a) CONSENT Approval of the Council Meeting Minutes of 1/25/2016. Council Concur Jason Seth Megan Gregor
AGENDA
5.b) CONSENT Mayor Law appoints Ellen Bradley-Mak as the new Human Council Concur April Alexander Nancy Carlson
AGENDA Resources and Risk Management Administrator at step A of Mary Ann
salary grade m49, effective 2/8/2016. Coleman
5.d) CONSENT City Clerk submits the quarterly list of fully executed None; Information Jason Seth Cindy Moya
AGENDA contracts between 10/1/2015- 12/31/2015,and a report of Only
agreements expiring between 1/1/2016—6/30/2016.
5.e) CONSENT Fire&Emergency Services Department recommends Council Concur Chad Michael Jason Seth
AGENDA adopting a joint resolution to amend joint resolution Iwen Wang
4271/394-16 directing the Regional Fire Authority Planning Megan Gregor
Committee to take those actions necessary to place
Proposition No. 1 before the voters, including the
preparation of information for the voter's pamphlet.
5.f) CONSENT Transportation Systems Division submits CAG-15-081, 2015 Council Concur Jayson Grant Heather Ulit
AGENDA Street Patch and Overlay with Curb Ramps Project, Linda Moschetti
contractor Lakeridge Paving Company, LLC;and requests
approval of the project, release of retainage in the amount
of$49,594.78,and approval of the final pay estimate in the
amount of$252,984.89, if all required releases are
obtained.
5.c) SEPARATE Mayor Law appoints Marcie Palmer to the Kennydale April Alexander Susan Campbell-
CONSIDERATION Neighborhood (Alternate) Position of the Airport Advisory �^-••�^^��^�-��••^^ Hehr
Committee for an unexpired term expiring on 5/7/2017 Council Concur Sandi Weir
(position vacated by Mark Hancock).
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FEB O 1 2016
,�„���°
Renton Ciry Councii i11lASTE MANAGEMENT
720 4`"Ave, Suite 400
Kirktand,WA 98033
Mayor Denis Law
Councit President Randy Corman
Councitmembers Armondo Pavone, Ed Prince, Ruth Perez, Ryan Mcirvin,
Don Pe�sson, and Carot Ann Witschi
Renton City Hat[
1055 S. Grady Way
Renton, WA 98057
February 1. 2016
Dear Mayor, Council President and Councilmembers:
it has been Waste Management's pteasure tv serve the City of Renton for the past 26-
years. It is our hope this successfut partnership witl continue.
In the recentty completed RFP process, Waste Management:
• Provided the lowest price in both rounds of bidding;
• Agreed to take over the billing agent relationship for the city (and authored the
transitian plan city sta#f used in the RFP);
• Expanded its customer service center hours while offering a Renton-specific phone
number, and the abitity for residents to pay bilts in the city:
• Included in its already lowest pricing the most robust education and outreach
pro�ram offered to any city in King County; and
• Agreed to every single item in the Best and Final contract praposed by city staff
without exception.
Inexpticabty, the staff recommendation ignores every singte one of these points and
recommends awarding the bid �o Republic Services.
What do your residents say about Waste Management?This past year, we asked them for
feedback. Here are some of the camments:
. "Awesome and need to stay in Renton" - Demetrius Tuckett
• "Great service and awesome people" - Burt Janes
• "Very professionat and great customer service. Truck#2b519, he is the BEST." -
Patty Prtzehler
• "�lever miss pick up. Atways honk for the little kids." Anne Danaher
• "fverything is picl�ed up on time and by friendly drivers." Gina Sasco
• "tove the service that we receive." - Jeanne Seit
There are many more comments. With this transmittat, we have included copies of the
customer comment cards submitted with our proposat. You witt also find excerpts from
the statisticatly vatid survey tonducted by EMC Research in December 2014 that shows
overwhelming support to keep Waste Management. For the most up-to-the-moment
comments, see our Think Green Renton Facebook pa�e. The Renton communitv's
support for Waste Mana�ement is undeniable.
fssues with the Staff Report
1. Throughout its report, staff confuses the initial RFP process with the "Best and
Finat" process.
2. Surprisingly, staff says Waste Management refused to provide a customer service
center in the city. Not true. In the first RFP response, Waste Management
pro�sed a specific joint project to create a Reuse and Recyciing Educatian Center
in tf�e city operated jointly with Goodwitl Industries. In contrast, Repubtic's RFP
had no firm plans for a customer service center. Subsequently, city staff
eliminated the local customer service center from the Best and Final contract in an
attempt to lower costs.
3. The staff repart ctaims Waste Management refused to meet customer service hours
as proposed in the draft contract. Not true. We did not take exception to the
Best and Finat contract language regarding extended customer service hours.
4. Staff atso says WM woutd not add resources during the bitting transition and that
this was "confirmed during the interview." Not true. At our catl center,
sophisticated computer modeting determines the number of staff needed at any
time to handte calt volumes, inctuding the increased demand needed during
transitions. As we indicated during our interview, we witl provide necessary staff
on hand, trained and ready to handte the bitting transition.
It is important to nate that for the vast majority of residents, and all but 10
businesses, there witt be no maior service transition issues if the Citv retains Waste
Mana�ement. if yau change to Republic, more than 17,500 househotds and over
1,800 commerciat and muttifamily accounts witt require major changes.
5. in the initial bid, Waste Management and Recology both provided contract
exceptions as required. Republic Services failed to tist any exceptions, stating,
"Repubtic Services has no contract exceptions at this time." Waste Management
has not seen a contract implemented in this region without substantive changes,
often to rates and to contract terms. Here's the bottom tine: Waste Manauement
will meet everv repuirement in the Citv's Best and Finat contract.,
However, what is most notable (and troubling), is what is not in the staff report. The staff
report faits to tetl Councit abaut the snecific and effective education and outreach
pro�ram offered by Waste Management. This is the most robust education program we've
ever offered to a city in King County and we've attached the section from our RFP to
prove it.
The program includes:
• The WM Think Green Recycting Chailenge: A neighborhood competition that
builds recycting ambassadors, increases neighborhood diversion, and provides a
cash prize to the winning neighborhood to use for the private non-profit of its
choice. it's our signature program and represents a substantiat direct investment in
the first five years of the contract.
• The WM Ga Green Pop Up�": This innovative marketing toot takes recycting
edutation to the places people gather and shop, rather than making them come to
you. The pop up provides the opportunity to engage the public in a friendly,
retaxed and fun atmosphere, white offering custc�mer service and the ability to
drop off some hard to recycte items.
• The continuation of aur WM Recycte Corps coltegiate internship program. This
program is the first to win the Sotid Waste Association of North America's Gotd
Award for both Education and Innovation. in fact, na other program has won both
awards. The WM Recycle Corps pragram targets residential, multifamily and
commerciat customers with proven programs that move the needle on recycling.
Our proposal atso provides for the transition of 4,5� residents from Republic Services to
Waste Management with an even greater rate reduction for those residents. Again, we
foltowed the requirements of the RFP and priced the service according to the time line
stated by the city. Under state taw, Repubtic Services can continue serving those
customers at rates set by the Utilities and Transportation Commission for severat more
years. Should Republic Services wish to retinquish those customers to Waste Management,
we woutd be happy to begin serving them at the beginning of the contract.
E�ccelient Customer Service Means Resutts
Service is about results. The Mayor and each Councitmember has stated satisfaction with
Waste Management's service. The onty issue was price ... and Waste Management
delivered the greatest savings.
In 2015, the residential recycting rate in Renton was among the top throughout
Washington at 68%, In addition, Renton residents produce less waste than any other city in
King County, at just 20 pounds per househotd. This is the result of a city committed to
waste reduction AND an equally committed service provider.
Finatty, the last time we were given the oppartunity to speak to staff about our offering
was November 23, 2015. This was before the Best and Finat submission. After receiving
WM's Best and Final, staff asked no ctarifying questions nor invited us to make a
presentation. Perhaps this is why the staff report misrepresents Waste Management's Best
and Final submittat.
Awarding a contract of this size is an important decision by the Councit, for the benefit of
the entire cammunity. Please take the time to understand the issues and the specific
services offered in our proposat. We want to temain your environmental services partner.
Sincerely, ,�
� ,,.
,,.;-,. ,,.
�,�.- _ , ,,';.-L,�,*`
,_,�
avid Della is Carver
Pubtic Sector Manager Senior District Manager
ATTACHMENTS: EMC Research Stides 6 and 8
Section F1, Waste Management RFP
Extension of Waste Ma nagement of Renton's Contract
,� � � � � �...d ,. , .�.. � � � � ,. , , . ,. �, , . . ... � ,�, „ ,��
An overt,vhelming��}ar7t�o�`t�ose po��ed t��in�t U'��s����r����r��'�������t�#����c� �e;�-�rr�c�: _
Extend
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. Not Extend DK/Refused
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The City has the option to extend Waste Managemenr of Renton's contract for another two years. Do ; :� :- .
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you think the City should definitely extend Waste Management's contract, probably extend it, x `o-�.,F,�= ,=_=-
:«�_s.o.��..�_ ��
probably not extend it, or definitely not extend the contract? �f�:,��;;F,�r�,,;er��;,,,,,F st„�ny€ t
Satisfaction with Waste Mana ement
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Waste Mant�g�rr��rr��!e��C�s���ng r€�ir��s�or p�ovidrzrg;�ro�����tt���-�����������`����,�at������n�r,����c���
� i-:
waste t�nd rec��rng s�r'�t��; �rnc���i�►.l�.gcra����y s�r�v�ce��r�r��R �i�a�-�rr��s�������������s��r�������
envirr�n�n�nf�a�%r're���n��1e���rr��ari�r: ,
Satisfied (4-5) 3/Don't Know Dissatisfied (1-2)
; _
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The job Waste Management does providing � � � � -� , ; �
professional and dependable service ' ��,�� .-' � •
� .....__ _...._.�.,_
,
The job Waste Management does providing -� T �
good yard waste and recycling services ��.. :.:� •
� � .
The job Waste Management does providing �
high quality service overall • �` � ' , �
__ _.�:
; _ _ ...
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The job Waste Management does being an �
* � ` � , •
environmentally responsible company � :. ` ��-:��_., - ;._.._. � -
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J
As you may know, the City of Renton currently contracts with Waste Management of Washington to collect
garbage, recycling, yard waste, and food waste from residents and businesses. PJease tell me how satisfied you are `� `�
� ,; � .
with different aspects of your garbage and recyding services. Use the same scale of 1 to 5 where 2 means you are r��?
very dissatisfied and 5 means you are very satisfied. You may use any number from 1 to 5. ,�,¢„�,>:���+r�,,,��,�,�,��,R�,��„�,t, , �
-:_�v.{:�� ������I���� �
. . . .�_�____,_v.._a.._ ..�_..,._.___._____..._.�__.__..�_.__.___.._.__.__.__.�__._._.______.__.__.�_________.�..._�._.________.._.__._�.__.. ._�
.. �(..�..i����:_'i'f�l�"�'1�1�%i.�_d��;..s �fi!LL� ��'i.��:)�i� �i I��"a; l'1`"i<��:I{.r�l'1
- �
�". is'?t�1 .�=�#"i�::'i k!�.�fr.�t.tt�! %.ii i�,� {`#.�l������ i�4�.r� ;`i�;;,:f:ir`,+,
The City of Renton is a leader in diverting valuable commodities from the waste stream. Our education
program aims to increase diversion through education, accessibility, and customer service. We will take
recycling to where people are at instead of waiting for them to come to us.
Waste Management has entered a partnership with Goodwill to open a Reuse and Recycling Education
Center in Renton. It's a storefront location, but what we are selling is the ease of recycling and reuse. In
addition, Waste Management education professionals will be onsite to answer Renton service specific
questions and to give visitors the information they need.
We are identifying site locations for our Reuse and Recycling Education Center within the city and look
forward to the opportunity to refine the details of this exciting venture. Our partnership with Goodwill
and the city will provide residents with excellent customer service, recycling education, and reuse
opportunities for the items they might otherwise have discarded.
The Center will include an education and training area where small groups of residents or businesses
can learn how to reduce waste and recycle more. The education area will be the perfect backdrop for
individuals donating items to Goodwill to stay and tafk with our pubfic education professional team. ft's an
opportunity for hands-on learning.
We will accept hard to recycle items at the Center.Residents will be able to recycle CFL bulbs,electronics,
plastic bags, household items and textiles. For Waste Management customers, we ca� arrange for bulky
waste pick-up. We will finalize the list of hard to recycle items during contract transition.
Why stop with one contact point
for visitors and customers? Waste
Management will provide ` '
shoppers in Renton the ability to �.�«.°"x3,.���'� � ��N`� � �
,p� �Sr��.,�,�:M �L:n"` ...,4i� ,
pop in at a Waste Management w� �
Live.Learrr.Pisy.Recycle. '"x�.��._ �
"Pop Up" recycling station. Our ��—�-"�
,1_ ��;.��. � ,.
new WM Go Green Pop Up is a �; ,
� ' ,; .?,_.
portable, temporary space can be :'�, ��,{i,�� :�';;;,-,
transported with ease and that
can be configured in several ' �� �� ... �,'� ��'�`f �. ,
different ways to invite shoppers � ����"} ` "��.�
at Renton stores to live a greener . ..:�.���.�.. �`
lifestyle.
Waste Management will always Think Green and we believe Renton shoppers should have the opportunity
to do the same.Our recycling education professional team will spend several weekend a month in various
Renton stores. Our partner stores will accommodate the marketing of green lifestyle items they have in
weicsrE�aaansAa��mua�c+ax $1�IPlK fiRE�ht."
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a::
-�d'' .. �' �">4 �" �`� �...,� .t� ,� i{:�.. s !� l 1 (r .sit�ri,i.,:rlf
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stock. Goodwill will be our first partner store and we are actively seeking additional partners to broaden
our reach. In doing so, we are acutely aware of Renton's diverse socio-economic structure and wi(I be
faoking for a cross-section af Renton's popufation. Goodwill is uniqueiy positioned in this make-up with
strong retail numbers across all socio economic lines. Their demographics range from those shopping for
a iow cost used item to the"thrill shopper"who is on the hunt for an amazing bargain.Bottom line? We're
going to be where folks are, making it easy, convenient and fun to Think Green in Renton.
Waste Management knows the importance of neighborhoods to the City of Renton. We already partner
with neighborhood organizations as part of our current outreach. So it's a naturai evolution to activate
these partnerships in our mobile approach to education and outreach.We're taking it to the streets,meeting
people in their community,when and where they are most receptive to learning about sustainability.
�
The City of Renton is rightly proud of its neighborhoods.The city '
has developed relationships with neighborhood organizations
and Waste Management will continue to play a role. Our
education and outreach team will present a recycling education
seminar to four neighborhood organizations a year. We will
attend neighborhood meetings and provide interesting and
engaging tips on recycling, composting and waste prevention. f.
If the neighborhood chooses, we will host these events at the
Reuse and Recycling Donation and Education Center. .`�;4`.'�:, , _
�d,T�3i.[.r��-:�.;,,;�y��..✓;.�
� " ^nGa",�:�x�r,.,�.
,��;�.
m�,.?'
Neighborhood engagement moves to a whole new level in f'
Renton with Waste Management's signature program, The --� , �a°�
Think Green Recycling Challenges"". The Think Green Recycling
Challenge gets neighborhoods engaged and extited about reducing waste and recycling more. Partner
organizations in each �eighborhood distribute seasonal waste reduction tips and complete creative
outreach activities encouraging residents to shop smart, waste less and recycle more. May the greenest
neighborhood win!
The competition is route based.At the beginning of the competition,the route's prior waste and recycling
tonnage is determined. Over the course of the multi-month competition, neighborhood organizations
on the route are offered the opportunity to find ways to encourage more recycling and waste reduction
through solutions such as purchasing less wasteful packaging.There is serious money at stake- $25,000
wi{I be awarded annually, $10,000 of which will go to non-profits in the neighborhood with the largest
reduction of waste and the largest increase in their recycling rate.The remaining$15,000 will be awarded
to neighborhoods for completing outreach activities throughout the program. The annual prize is used
for community improvement through donatians to non-profits of the community's choice. This program
is proven to increase excitement around waste diversion. Using community based social marketing
techniques,it has delivered impressive results and we look forward to the opportunity to irnplement the
program in Renton.
WASTE M.A01tF4Y3EMEM1fY
YHmI�FC�REEIV."
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�. �� ,� i�. ii��)�:�����"f����t'3'�c��$�#�'p�l ����I�� ���:)�I�,:: i���(��;�fi_���l��t�:�{"� ;��.-:���t��R;a�..:;�
Waste Management's Public Education and Outreach team are experts at Community Based Sociai
Marketing (CBSM). Social science researchers are finding that awareness and education alone do not
iead to behavior change. People do not change their behaviors because it is "the right thing to do."
Peop{e change their behaviors when the benefit to them outweighs the barriers to changing behavior.
Overcoming barriers by using incentives, direct outreach, simplifying the messaging and communication
to customers is the core of our approach. These tactics wilf be specifically selected to match unique
customer barriers and motivators, and may include: data-driven feedback (such as recycling report
cards), incentives, performance-based pledges,timely prompts, setting new industry norms and gaining
community-based influence and support.
Based on strong behavioral science,CBSM has become the cornerstone of Waste Management's education
and outreach approach. The science behind Community Based Socia! Marketing is rapidly becoming the
fresh new way to foster sustainable behavior change in different industries around the world(for example,
water and energy conservation). Waste Management will use a variety of key CBSM-based tactics to
support effective direct customer outreach in Renton.
The Solid Waste Association of North America (SWANA} has named the WM Recycle Corps intern
program as the gold standard.The Recycle Corps interns already engage residents and businesses in the
City of Renton with a special emphasis on multifamily and commercial outreach.This year, our signature
program earned two SWANA awards, the Gold Excel(ence Award in Education and the SWANA Innovation
Award. The Recycle Corps interns will continue to be a major part of fulfiliing contract requirements
in multifamily and commercial customer groups. This year, the WM Recycle Corps team reached over
18,000 customers across the Puget Sound. In Renton, the Recycle Corps members visited over 500
businesses, helping businesses recycle right and recycle more. In 2014,the Recycle Corps team reached
out to nearly 400 multifamily properties. By partnering with WM, you get the nation's best and most
innovative education programs.
The Recycle Corps interns also attend major Renton community events and we will continue to do the
same in our continued partnership. Our interns are fearless as they find great ways to bring children
and families to the summer education booths to learn about recycling. We excel at"dynamic tabling, an
innovative way to draw residents to our booths, engage with a Recycle Corps member, and leave with
an increased knowledge and desire to recycle more. Many of the games and activities are developed for
children because it's never too early to Think Green. By partnering with Waste Management,you get the
nation's best and most innovative education programs.
Renton is the transportation hu6 of the world. The most popular commercial airplane is assembled in the
city,the Soeing 737. It is also home to PACCAR, building trucks that are used all over the world. Waste
Management's unique partnership with Olympia-based sustainable skin care product company Alaffia
provides an opportunity for Renton residents to help communities in Togo, West Africa.
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Alaffia uses resources from Togo and other areas of Africa in the manufacture of its
beauty products. Alaffia products are available in retail outlets such as Whole Foods,
PCC Markets and Super Supplements. The Bicycles for Education project is a way for
communities in Washington to have a real connection with the shea butter cooperatives �L�����
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in West Africa.
Fair trade is a social movement that identifies the need for both sides of the economic equation - the
people of the producer communities and the people of the consumer communities-to come together to
make everyone's life better.With fair trade,Alaffia has organized shea nut cooperatives to boost economic
opportunities for Togolese villages. Out of their commitment to give back,Alaffia's Bicycles for Education
program is transforming lives by providing much-needed transportation.
Waste Management will coilect bikes through the Reuse and Recycling Education Center, at our mobile
WM Go Green Pop-Up, and at designated collection events in Renton. Adult-sized bikes suitable for
refurbishment will be given to Alaffia's Bicycles for Education program.Children's bikes will be distributed
through Goodwill in Renton.
The City of Renton is one of the most diverse in King County.The Puget Sound region prides itself on its
acceptance of many cultures. Through its program with King County, Waste Management's Education
and Outreach team has taken our education material and made it culturally relevant to our multi-cultural
population.Transcreation goes beyond translation by delving into a culture,finding the relevant products
used and the popular symbols of the cu.lture,then creating an education brochure that it is unique to each
culture. We have guidelines that have been transcreated in the following languages: Amharic, Chinese,
Hindi, Korean, Russian, Somali, Spanish, and Vietnamese.
(f you would be a new serr�ic� �rovider for the City o� Rentorr, describe in defiail how your
company would v+rork vuith the existing cantractor to �nsure a smaath transfer of informafiion
and cart/cantainer exchanges in a timety manner to meet the Navember 1, 24°I6 star� date,
fdentify the individuals invatved in this effort, their qualifieation� and previaus experience ir�
transitianing existing cotlection pragrams.Describe whether the same person wi#I be serving as
part of the management staff throughc�ut the Cantract Terrr� as �erves during the transitic�n j
implementation period,
As Renton's incumbent service provider, we can guarantee minimal customer disruption during
implementation. We will work closely with the City of Renton ta identify changes from the previous
contract to the new contract and to provide information to the public regarding those changes.
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More extensive public outreach will be needed when the annexation areas are assumed; however, we
stilf expect a seamless transition as we work ciosely with the city to bring those areas into the urban
city service levels that Renton expects. This includes embecided recycling and yard waste for residentia(
custorners and embedded recyciing for commerciai customers.
Waste Management will use new CNG collection vehicles to service the city.Although we do not plan to
replace the steel containers currently deployed in Renton, Waste Management will be weli prepared to
deliver new containers upon customer request.
Our Contract Compliance team will piay an integral role in the implementation of new services in Renton.
They are the keepers of the contract and will reference it to establish our contract compliance checklist
and implementation plan that we will share with the City.
Our public education and outreach will include direct mail, site visits and community events with all
communication tailored towards the type of customer(residential,multifamily or commercial).We will offer
a variety of public education opportunities to ensure messaging reaches everyone in the Renton community.
We are committed to remaining an invested community partner with the City of Renton. During
implementation, Waste Management may offer meetings at convenient locations throughout the City
to introduce residents and businesses to the new service offerings. Community meetings enable Waste
Management to answer transition and service related questions.We have conducted community meetings
during previous contract implementations and find that the events are well attended and appreciated by
residents.
From cart delivery through the end of the first �.` �I 'i�
�', � A
month of the implementation, Waste � x
Management will ensure additional route
managers are available to help manage the ���`�
transition of the new contract. We have relied on � } �
this method of extra support thraugh previous ;' �� �
contract implementations and find that it is an
invaluable way to ensure a smooth execution of
our programs. Since we are the current provider,
we do not anticipate significant changes. Much of
the transition work will be spent on the new
Reuse and Recycling Education Center and
working with the city on transitioning billing to
WM.
The following timeline provides a general idea of the tasks and timelines associated with implementations.
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Key Milestones
� Negotiate and€�nalize contract terms with the City: November/December 2015
• Contract execution:January 2016
• Internal Waste Management implementation meetings: November 2015 - February 2017
• Delivery of impiementation/transition plan to the City: February 2016
• Waste Management and city staff implementation meetings: February 2016 - February 2Q17
• Contract start date: November 1, 2016
Contract Compliance
• Create contract compliance checklist:January 2016
• Develop the contract implementation/transition plan:January 2016
• Conduct pre-implementation and new contract roll-out: September 2016 - October 2016
• Update our internai knowledge management tool (Green Pages) for new contract change:
October 2016
Billing and Data Tasks
• Billing Transfer Operations Plan developed with city: February 2016
• Plan for billing transfer and system setup is complete:
• System set up and transfer of billing records to WM:June 2016
• Update billing codes and information to synchronize with city:August 2016
• Notification to customers of billing transition: September/October 2016
• WM Liaison works with city to implement billing transfer plan: September 2016 — January 2017
• New billing system operational November 1, 2016
Customer Service
• Management conducts new contract training sessions ("Train the Trainers"): September 2016
• Training for Customer Service managers/supervisors: October 2016
• Detailed CSR training related to new Billing service provided by WM for Renton customers: Month —
Month Year
• Customer new service day reminder outdials (if needed): Week of October 17, 2016
• Updated Green Pages go live on start date of contract: November 1, 2016
• Drivers attend training regarding new service offerings and procedures, by line of business: October
2016
Gommunications
• Develop strategic communications plan for implementation: February 2016
• Conduct implementation media outreach in partnership with city's PIO: October 2016
• Facilitate press event for new service implementation in partnership with city's PIO: October 2016
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