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AGENDA
Committee of the Whole Meeting
5:30 PM - Monday, March 14, 2016
Conferencing Center, 7th Floor, City Hall – 1055 S. Grady Way
1. ADMINISTRATION WORK PLAN AREAS OF EMPHASIS
a) Visible Action Ideas
b) PowerPoint Presentation
2. RISK MANAGEMENT ANNUAL REPORT
a) PowerPoint Presentation
H:\Exec\Jay Correspondence\2016\3-14-2016 COW Cover Memo re Visible Action Ideas
EXECUTIVE DEPARTMENT
M E M O R A N D U M
DATE: March 11, 2016
TO: Randy Corman, Council President
Members of Renton City Council
CC: Denis Law, Mayor
FROM: Jay Covington, Chief Administrative Officer
SUBJECT: Committee of the Whole Informational Materials
An item scheduled as a briefing during Monday’s Committee of the Whole meeting is
titled: “Administrative Workplan Priorities.” A more appropriate title would be the one
announced during last Monday’s City Council meeting: “Administrative Work Plan Areas
of Emphasis.” The distinction is important because our priorities align with the 2016
Work Plan incorporated into the 2015-2016 Adopted Budget, and which are consistent
with—and make progress toward—our 2016-2021 Business Plan Goals. We have
identified five areas of emphasis that will move us closer to achieving our goals, and will
provide the Council with a list of achievable action ideas we are working on within each
area of emphasis.
Attached is a matrix that lists the five areas of emphasis and a description of each visible
action step. Staff will be prepared Monday to provide a brief update on each action
idea.
We will also provide the Committee with an update on our actions related to
homelessness in Renton.
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Create a new downtown district: staffed 12 hours a day, seven days a week Increased presence at city events and festivals Increased presence in libraries, parks and trails (use overtime until staffing improves Alcohol Impact Ordinance to restrict sales of fortified alcohol beverages in the downtown core Implement new parking enforcement vehicle to increase effectiveness
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AGENDA ITEM #1. a)
Visible Action Area 1: Economic Development
ACTION GOAL: CREATING A VISION FOR THE PIAZZA, PAVILION, TRANSIT CENTER, GARAGE AND
SURROUNDING AREA
Background:
The Department of Community and Economic Development, together with Public Works and
Community Services Departments, recommend creation of a high‐level, unified Vision and Action Plan
to guide the development of strategic public facilities Downtown.
Current Issues:
Transit Center. If relocated, what is the highest and best use of the current facility?
o Determine Downtown transit needs to remain
o Repurpose and utilize area for other benefits
Pavilion. In light of market changes and redesign of the park, what is the role for this building?
o Potential repurpose or continuing as center meeting place for Downtown
Piazza and Gateway parks. How should these spaces be designed to serve as a safe, vibrant, and
attractive amenity for Downtown?
o Expand
o Redesign
o Programming
o Farmers Market
Festival Street. How can we integrate street design elements into the area that support larger events
and festivals?
o Best location to couple with parks for events, mindful of traffic and bus patterns
Parking Garage. How can we make this structure a safe, successful amenity for businesses, residents,
and developers?
o Better utilization
Private Investment. How can private investment opportunities be utilized to enrich public amenities?
Next Steps:
Work with a professional consulting group to develop Vision and Action Plan
o Recommend best practices in public space development to guide further park design
o Determine Downtown transit needs
o Understand transportation pattern within and through the study area
o Evaluate financing options
o Promote economic development opportunities in the process
Need to partner public investment with private development
Need for a regional draw to increase visitors and pedestrian traffic in Downtown
Potential office, retail, hotel, museum or other attraction
o Evaluate current and future land use
o Consider Farmers Market and event needs
o Evaluate central meeting space needs for Downtown
o Integrate streetscape and urban design
o Address utility/infrastructure needs
How do Downtown’s larger infrastructure needs impact this area
o Interactions between public spaces, sidewalks, streets and storefronts
o Evaluate parking needs and role of parking garage
Opportunities to attract development nearby with utilizing available parking
Prioritize recommendations, fund and implement projects.
AGENDA ITEM #1. a)
ACTION GOAL: ATTRACTING PRIVATE DEVELOPMENT DOWNTOWN
Background:
The City of Renton is working to partner with the private sector to revitalize downtown. We have
defined five keys to success:
1. Engaging business and property owners as partners
2. Building on foundations already in place
3. Making strategic public investments to spur private investment
4. Instilling a sense of pride in our Downtown
5. Supporting existing businesses, attracting new ones, and encouraging development
Current Work:
Developer Engagement. We are working with 5 development teams on an ongoing basis to identify
building sites and develop projects downtown.
Support Business Development. We support existing businesses directly, through the Renton
Downtown Partnership, and partnering with the Renton Chamber and others. We work to fill vacant
spaces with new business opportunities.
200 Mill Redevelopment. We are preparing to offer the former City Hall building and parking area for
mixed‐use development, possibly with other nearby parcels.
Community Development Block Grant (CDBG) Façade Program. We have established a program to
provide matching funds to business and property owners improving the exteriors of downtown
buildings.
o Renton Western Wear (Cortona Bldg.), under construction
o 801 S 3rd Street, in design
o 123 Mill Ave S, under consideration
Improving the appearance of the district. We are focused on cleaning up downtown and bringing new
safe, modern, and attractive amenities.
o Code enforcement
o Street banners, signal boxes, window displays, and other art
o Flower baskets
o Downtown Streetscape Design Standards and Guidelines
Infrastructure Assessment. The Downtown core has some of the oldest public infrastructure in the city
and it is not always adequate to support the scale, scope, and quality of development we seek there.
o Sewer, water, and storm water
o Streets, streetscape, and transit
Next Steps:
Secure resources necessary to implement enhancement projects
o 2‐way conversions, sidewalks & streetscapes, parklets, outdoor dining, signage, arts
Develop and implement a master design vision for amenities and development
o Piazza & Gateway parks, Pavilion, parking garage, transit center, Burnett connections
Align public infrastructure investment with development vision
o Invest in public utilities to support development
o Evaluate developer incentives
Enhance marketing and promotion efforts Downtown to strengthen the business climate and attract
new investment.
o Identify new development opportunities and promote them to qualified developers
o Continue support of events, festivals, and Renton Downtown Partnership
o Initiate Downtown Wayfinding project (redesign and installation)
AGENDA ITEM #1. a)
Visible Action Area 2: Inclusion Initiative & serving our vulnerable population
Business Plan Goal: Building an Inclusive Informed City with Opportunities for All
Current Actions:
Improving cultural competence
o Completed citywide training in 2015 “Race, the power of illusion.”
o Starting 2016 training on April 21 on Implicit Bias
o In collaboration with WSU, providing Poverty Simulation training to managers on May 11
Complete structural barrier removal
o 2015 ‐ established citywide language line
o Developing and implementing equity lens for Renton
o Use Renton’s equity lens to remove barriers to inclusion for key systems such as recruiting,
hiring, contracting
o Working on a comprehensive roadmap that enhances inclusion goal
o Developing key indicators to measure progress
Multi‐cultural fair
o 2015 – first multi‐cultural social event with Mayors Inclusion Task Force
o October 1, 2016 – date set for Renton’s first Multi‐Cultural World Fair
Career Opportunities
o 2015 – 1st Career Fair with RTC – over 50 companies and 400 participants
o 2015 – Participated in Public Safety Job Fair
o 2016 – 2nd Career Fair May 3
o Working with Public Safety Testing to make it more accessible
Introduce to Career Opportunities to youth and young adults through School outreach, Internships,
Summer Jobs
o 2016 ‐ City Job Fair, March 5 ‐ targeted marketing to various diverse community groups
o 2015‐ Renton School District Career Day –as part of STEM learning held first‐ever Career Day;
350 students participated
o 2016 – Lindbergh High School Career Fair
o 2016 ‐ Police working with schools on physical fitness training March 28‐April 1
o Working on overall plan for 2016
Integrate “Inclusion” in Neighborhoods and Programs
o February 27 neighbor to neighbor meeting – presentation on city’s Inclusion program
o Members of Mayor’s Inclusion Task Force were present
Address the Regional Homelessness Issue
o See last page
AGENDA ITEM #1. a)
Visible Action Area 3: Police Effectiveness/Community Relations
Business Plan Goal: Provide a Safe, Healthy, Vibrant Community
Current Actions:
Improve effectiveness
o Increase use of social media
Report out on current events, progress on high profile investigations, personnel
recognition, community interest stories
o Patrol Officers increased victim follow‐up, business/social contacts, presence at community
events, elementary and secondary school visits
o Increased visible presence in the Downtown core:
Full‐time bike patrol – 1 Sgt and four officers (newly authorized staff)
DET continues part‐time bike patrol
o Create a new downtown district – staffed 12 hours a day, seven days a week
o Increased presence at city events and festivals
o Increased presence in libraries, parks and trails (overtime until staffing improves)
o Implement new parking enforcement vehicle to increase effectiveness
o Community Program Coordinators
Blockwatch, Business Watch, Volunteer Program, Security Surveys
o Alcohol Impact Ordinance to restrict sales of fortified alcohol beverages in the downtown core
Improve Police Relationship in the Community
o Conduct youth event with Renton African American Pastors Organization (RAAP) (April 9th)
o Expand relationship with Hispanic outreach
o Traffic Enforcement education w/ students and neighborhoods
o School Resource Officers
Increased interaction with students, parents and school district officials
o Celebrate our success – reduced crime rates as compared to other SKC cities, feature
department members success on‐line, via social media, and print media
AGENDA ITEM #1. a)
Visible Action Area 4: Workplace Culture
Business Plan Goal: Meet service demands and provide high quality customer service
Current Actions:
Implement Training Curriculum
o Culture Curriculum developed as orientation for new employees with elements that will be
shared city‐wide in the future
o Training Calendar provided and available to all staff
o Share stories of customer service successes and “atta boys”
Renton Results
o Continuous improvement emphasis
Project Facilitator Team development (growing from 1 to 4 facilitators soon!)
Training and other learning opportunities provided:
Accountability and Ethics
Introduction to Lean Principals and Rapid Office Kaizen (ROK) Workshops
From Public Good to Public Great
The Future of Government
Coming in May 2016, For the Love of Cities
Process improvement and innovation efforts in various departments
Multi‐day, kaizen style events to date:
o Finance Laserfiche Implementation for A/P Invoices
o HR Employee Onboarding
o CED Single Family Residence Permitting Process
o Finance Grant A/R Invoicing Process
Other efforts
o PW Fleet, Review of Fire Truck Preventative Maintenance Process
o MULTI‐DEPTARTMENT: Bill of Sale Process Review and Improvements
o MULTI‐DEPARTMENT: Budgeting Process Review
o Clerk’s office Contracting Process
o Police Department Concealed Weapons Permit online processing
Publicize Renton Results and LEAN successes
Data collection centralized and reporting within budget document
Data has been collected and centralized for four years and reported in our
budget document as well posted on our Open Data Portal
Collaboration with the Executive office on the Community Survey for data
o Continuous learning emphasis
Renton Ahead is an informal, lightly facilitated discussion group held weekly
Renton Beyond Words is a monthly book club that dives deeper into books that focus
on organizational health and development
Renton Beyond Words Library is available to all staff in support of continuous learning
Renton Lunch and Lean will provide monthly informal training on various LEAN tools
o Regional leveraging
Government Performance Consortium brings high caliber opportunities to the region
by joining efforts with UW, MRSC, SAO LGPC and several neighboring cities
GPC Forums held semi‐annually
GPC Data Collection and Comparison Project
GPC Alliance Ambassadors
AGENDA ITEM #1. a)
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AGENDA ITEM #1. a)
Visible Action Area 5: Quality of Life Initiative
Business Plan Goal: Meet service demands and provide high quality customer service
Current Actions:
Identifying components / right mix of projects
o Estimated costs and partnerships
o Financing Strategies
Working with agencies for alternative location for feeding program
o Moving out of old Chamber office and finding permanent location
o Within REACH, locate facilities for funding for sheltering and treatment services
Partnering with Departments/Agencies to locate a Sobering Center site
AGENDA ITEM #1. a)
Focus on Homelessness
Current actions:
Regionally
o Influence regional discussion and action on homelessness
o Partner with non‐profits to find facilities and funding for shelter and treatment
Locally
o Community Services, Police, and Code Enforcement partnering to identify/remove chronic
homeless encampments
o Implementing measures to prevent homeless camps to be ‘established’ in areas
o Frequent sweeps and ‘Expulsion Notices’ given
o Address safety and clean up issues
AGENDA ITEM #1. a)
Benches 46 2 2 1 5 1 0 0 0 0 57
Parking
Garages
26 2 0 25 0 0 1 0 0 0 54
Cars/Trucks 914 42 53 85 161 199 75 0 48 31 1,608
Structures 533 4 4 27 55 2 18 0 3 7 653
Under
Roadways
257 2 2 8 4 1 14 0 2 0 290
Doorways 271 1 2 3 10 3 7 0 0 0 297
City Parks 24 0 3 0 0 0 9 0 30 0 66
Bushes/
Undergrowth
37 60 3 9 2 30 12 0 0 0 153
Bus Stops 29 21 5 0 0 8 1 0 0 0 64
Alleys 32 9 0 0 0 0 0 0 0 0 41
Walking
Around
494 14 10 15 13 13 16 0 4 0 579
Other 279 8 51 72 65 6 7 132 23 0 643
TOTAL 2,942 165 135 245 315 263 160 132 110 38 4,505
Summary of the 2016 Unsheltered Homeless Count in Selected Areas of King County
SEATTLE KENT NORTH
END
EAST
SIDE
SW KING
CO.
FEDERAL
WAY
RENTON NIGHT OWL
BUSES
AUBURN VASHON
ISLAND
TOTAL
Men 827 21 55 55 65 25 46 109 13 9 1,225
Women 153 7 12 34 21 7 14 19 3 1 271
Gender
Unknown
1,951 136 64 150 226 231 100 0 94 28 2,980
Minor
(under 18)
11 1 4 6 3 0 0 4 0 0 29
TOTAL 2,942 165 135 245 315 263 160 132 110 38 4,505
19% increase
2016 4,505 people outside
2015 3,772 people outside
For more information contact the Seattle/King County Coalition on Homelessness
www.homelessinfo.org
Alison Eisinger
(206) 204-8355
alison@homelessinfo.org
Sara Velkamp
(616) 238-5457
sara@homelessinfo.org
AGENDA ITEM #1. a)
97%
ARE FROMWASHINGTON STATE87%ARE FROMKING COUNTY
HOMELESSNESSIS IN EVERYZIP CODEIN KING COUNTY
5 0 7 2
Number of Households Housed
5 8 8 3
2012
6779
2013
7148
2014 2015(through Q3)
WHO IS HOMELESS?
Homelessness is a crisis in King County. All Home (formerly the Committee to End Homelessness) is a community-wide partnership to make homelessness in King County rare, brief and one-time. We are focused on supporting homeless people in crisis today and addressing the root causes of the problem in our region. Here’s a look at who’s homeless, why people are homeless, what we are doing, and what you can do to help. For more, visit www.allhomekc.org
rare brief one time1
Photos courtesy of Rex Holbein
RACIAL DISPARITY
Homelessness disproportionately impacts people of color
3xmorelikely
7xmorelikely
5xmorelikely
Native Hawaiian/Pacific Islanders:
African Americans:
Native American/Alaska Native:
FAMILIES almostare living in places not meant forhuman habitation
Source: 2015 Family Housing Connection
28%
of the homelesspopulation are families with children
18-34 35-54
65+
56-640-17
172,000+are under theageof
Length of Time in Emergency Shelter
and Transitional Housing (Days)
1512013
1122014
1302015(through Q3)201520142013
Households Returning to Homelessness
After Exiting to Permanent Housing
20%16%12%
(through Q3)
WHO, WHY, AND WHAT CAN I DO?
IN KING COUNTY:
Additional data provided by the 2014-15 Homeless Management Information System (HMIS)
HOMELESSNESS
Another 9,776 accessed shelter and transitional housing during the year
Populationby Age
50%ARE HOMELESS
THE FIRST TIMEFOR
4,505
PEOPLE WERE
ON JAN 29, 2016
UNSHELTEREDSource: 2016 One Night Count
PEOPLE DIEDwhile homeless in King County in 201591HOMELESSNESSLETHAL:IS Source: 2015 King County
Medical Examiner’s Office
35.6%
Mental Health Issues Veterans
9.4%
Photos courtesy of Rex Hohlbein
A
G
E
N
D
A
I
T
E
M
#
1
.
a
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YYA
Families
S ingle Adults
0
200
400
600
800
1000
659
289
318
209
113
343
317
666
446
590
320304212
642
522
631
531
79
83
86 84
92
2013 Q3 2013 Q4 2014 Q1 2014 Q2 2014 Q3 2014 Q4 2015 Q1 2015 Q2
47 51
Households Housed Per Quarter
Requests for Housing Per Quarter
0
750
250
250
7
4 4 1
6
4
0
5
6
4
4 1
1
9
3
8
3
3
3
3
2
9 3
136
3
19
6
19
9
20
3
22
3
27
2
24
2
18
0
Families
Youth and Young Adults
2013 Q 3 2013 Q 4 2014 Q 1 2014 Q2 2014 Q 3 2014 Q 4 2015 Q 1 2015 Q 2
Figures not yet available for Single Adults
Produced in partnership with Seattle University’s Project on Family Homelessnessusing data from All Home: allhome@allhomekc.org
WHY PEOPLE ARE HOMELESS IN KING COUNTY
We house approximately 1,000 homeless households each quarter, but people are becoming homeless faster than we can house them.
WHAT YOU CAN DO
http://allhomekc.org/get-involved
http://tinyurl.com/AllHomeKC-IAmWatch the video, “I Am”:
http://allhomekc.org/the-plan
WHAT WE’RE DOING
Creating new temporary and long-term housing options
Expanding on what works, using data
Addressing the causes of homelessness through state and federal advocacy
SHARE YOUR TIME
Visit our friends at United
Way of King County to
learn about volunteer
opportunities in your area.
SPEAK UP!
Talk to your friends, family,
and co-workers about
homelessness and get
others involved!
SAY HELLO
Support people in need
with compassion and join
Homeless in Seattle to
make human-to-human
connections with our
homeless neighbors.
RENT OR HIRE
Homeless people often face
rental and employment barriers.
If you’re a landlord or employer,
you can help by modifying your
screening criteria.when the average apartment rent
increases by $100 per month
homelessness increases by 15%
in urban areas and 39% in rural/suburban.
In King County, the average apartment rent
has increased by $115 per month
in the last year.
A national study* showed
Photos courtesy of Rex Hohlbein
*Source: Journal of Urban Affairs, http://tinyurl.com/100increase
Source: Homeless Management Information System (HMIS)
A
G
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N
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A
I
T
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#
1
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Renton Business Plan
2016-2021 Goals
Priority Actions Report
Renton City Council
Committee of the Whole
March 14, 2016
1
A
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N
D
A
I
T
E
M
#
1
.
b
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Economic Development
Actions Planned or In Progress
•Relocate the Downtown Transit Center
•Determine Infrastructure improvement projects
•Find new location for Pacific Glass and market
•Find space for the “Y”, Boys & Girls Clubs, other
NGO’s looking for space
•Complete wayfinding signage
•Complete re -design of Downtown (see next)
A
G
E
N
D
A
I
T
E
M
#
1
.
b
)
Economic Development
CREATING A VISION FOR THE PIAZZA, PAVILION, TRANSIT
CENTER, GARAGE AND SURROUNDING AREA
•Current Issues
Transit Center
Pavilion
Piazza and Gateway parks
Festival Street
Parking Garage
Private Investment
•Next Steps
Professional Consultant for Vision and Action Plan
Prioritize Recommendations, Fund
and Implement
A
G
E
N
D
A
I
T
E
M
#
1
.
b
)
Economic Development
ATTRACTING PRIVATE DEVELOPMENT DOWNTOWN
•Current Work
Developer Engagement
Support Business Development
200 Mill Redevelopment
CDBG Façade Program
Improving Appearance
Infrastructure Assessment
•Next Steps
Secure resources necessary to implement enhancement projects
Develop and implement a master design vision for amenities and
development
Align public infrastructure investment with development vision
Enhance marketing and promotion efforts Downtown to strengthen the
business climate and attract new investment.
A
G
E
N
D
A
I
T
E
M
#
1
.
b
)
Inclusion/Diversity Initiative
Actions Planned or In Progress
•Citywide employee training
Implicit Bias Training, April 21
Poverty Simulation training May 11
•Complete structural barrier removal
Language line ; implementing equity lens; comprehensive roadmap;
indicators
•Tell Our Story
Community forums; coordination with RAAP; Inclusion Task Force;
Latino community; Neighborhoods and Inclusion
A
G
E
N
D
A
I
T
E
M
#
1
.
b
)
Inclusion/Diversity Initiative
Actions Planned or In Progress (cont.)
•Multi-cultural World Fair
October 1, 2016
•Career Opportunities
Career Fair May 11 with RTC, Chamber, WorkSource
Community Services hosted job fair –3/5/2016, marketed to
various diverse communities
•School outreach
Internships, Summer Jobs; Renton School District Career Day; Lindbergh High School
Career Fair; Police working with schools on physical fitness
•Working with Public Safety Testing
A
G
E
N
D
A
I
T
E
M
#
1
.
b
)
Inclusion/Diversity Initiative
Actions Planned or In Progress (cont.)
•Expand Recruiting
Examine Internships/summer jobs
Work on strategies to introduce careers in middle school and high school
Examine internships/summer jobs
•Senior Services Plan
Host / Expand Senior citizen Fair –Downtown Pavilion
•Integrate ‘Inclusion’ in Neighborhood Programs
Neighbor to Neighbor forum –2/27/16, City’s “Inclusion program”
presented
•Address Local/Regional Homelessness Issues
Discussed at end
A
G
E
N
D
A
I
T
E
M
#
1
.
b
)
Police Effectiveness/ Community Relations
Actions planned or in progress
•Increase use of social media
•Increase Community Outreach Efforts
•Increased visible presence in the Downtown core
•Alcohol Impact Ordinance
•Equipment Plan
A
G
E
N
D
A
I
T
E
M
#
1
.
b
)
Workforce Culture
Actions planned or underway:
•Training Curriculum
Training structured around elements of high performing
organizations
Publicize milestones
•Renton Results outreach
Continuous improvement emphasis
(Lean, process improvement efforts)
Continuous learning emphasis
(self-directed brown bags, book clubs, etc.)
•Tell our Story
Publicize LEAN successes
Stories of customer service
Post “atta boys”
A
G
E
N
D
A
I
T
E
M
#
1
.
b
)
Quality of Life Initiative
Actions planned or underway:
•Identifying components / right mix of projects
Estimated costs and partnerships
Financing Strategies
•Working with agencies for alternative location for
feeding program
With REACH, locate facilities for funding for sheltering and
treatment services
•Partnering with Departments/Agencies to locate a
Sobering Center site
A
G
E
N
D
A
I
T
E
M
#
1
.
b
)
Homelessness
•Regionally
Who are the homeless?
Regional issue require regional response
A
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N
D
A
I
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E
M
#
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.
b
)
Homelessness
•Partnerships in South King county
•One Night Count
•Advocate and support housing options
•Working for permanent site for the
feeding program A
G
E
N
D
A
I
T
E
M
#
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.
b
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Homelessness
Actions planned or underway:
•Local Resources and Best Practices in Renton
Partner with non-profits to find facilities and funding
for shelter and treatment
Community Services, Police, and Code Enforcement
partnering to identify/remove chronic homeless
encampments
Implementing measures to prevent homeless camps
to be ‘established’ in areas
Frequent sweeps and ‘Expulsion Notices’ given
Address safety and clean up issues
A
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N
D
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I
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E
M
#
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11AGENDA ITEM #2. a)
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15AGENDA ITEM #2. a)
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22AGENDA ITEM #2. a)
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23AGENDA ITEM #2. a)
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24AGENDA ITEM #2. a)