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HomeMy WebLinkAboutAgenda Packet for 03/14/2016 AGENDA City Council Regular Meeting 7:00 PM - Monday, March 14, 2016 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. SPECIAL PRESENTATION a) Senior Center Staff Recognition b) Renton Fire & Emergency Services Recognition Ceremony 4. ADMINISTRATIVE REPORT 5. AUDIENCE COMMENT  Speakers must sign-up prior to the Council meeting.  Each speaker is allowed five minutes.  The first comment period is limited to 30 minutes.  The second comment period, later on the agenda, is unlimited in duration.  When recognized, please state your name & city of residence for the record. NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of 3/7/2016. Council Concur b) AB - 1619 Community Services Department recommends approving the Job Order Contract (JOC) Work Order with Forma Construction Company (CAG-13-149), in the amount of $316,983.39, to perform a remodel of the 3rd floor in the 200 Mill Building for Renton Preparatory School. Refer to Finance Committee c) AB - 1612 Transportation Systems Division recommends approval of periodic temporary street closures, during the spring and summer months of 2016, for Phase 1 and Phase 2 of the Sunset Lane NE Improvement Project. Refer to Transportation (Aviation) Committee d) AB - 1618 Utility Systems Division requests approval of the transfer of water services from District 90 to the City of Renton for four residential properties by the Chelan Creek development; and to waive the City's water system development charges for the same properties. Refer to Utilities Committee e) AB - 1621 Utility Systems Division recommends adoption of an ordinance granting a 10- year franchise agreement with Olympic Pipeline to construct, operate, and maintain existing pipeline facilities for the transportation of petroleum products. Refer to Utilities Committee f) AB - 1622 Utility Systems Division recommends approval of a 10-year Mitigation Agreement with Washington Department of Fish and Wildlife for the Cedar River Maintenance Dredge Project to provide mitigation for the impacts related to the Project. Refer to Utilities Committee 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Finance Committee: Vouchers; CROPWALK Fee Waiver Request; Contract for Third Party Liability Administration; Request to Reclassify the Human Resources Manager Position; Meadowcrest Playground Phase 2 b) Planning & Development Committee: Docket 11 8. RESOLUTIONS AND ORDINANCES 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. AUDIENCE COMMENTS 11. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) 7th Floor Conferencing Center March 14, 2016 Monday, 5:30 p.m. Administration Work Plan Priorities | Risk Management Annual Report Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings March 7, 2016 REGULAR COUNCIL MEETING MINUTES MINUTES City Council Regular Meeting 7:00 PM - Monday, March 7, 2016 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Randy Corman, Council President Ryan McIrvin Armondo Pavone Don Persson Ed Prince Carol Ann Witschi Councilmembers Absent: Ruth Pérez MOVED BY PRINCE, SECONDED BY PAVONE, COUNCIL EXCUSE ABSENT COUNCILMEMBER PÉREZ. CARRIED. ADMINISTRATIVE STAFF PRESENT Denis Law, Mayor Jay Covington, Chief Administrative Officer Lawrence J. Warren, City Attorney Megan Gregor, Deputy City Clerk Kelly Beymer, Community Services Administrator Gregg Zimmerman, Public Works Administrator Ellen Bradley-Mak, Human Resources / Risk Management Administrator Preeti Shridhar, Deputy Public Affairs Administrator Jennifer Henning, Planning Director Leslie Betlach, Parks Planning / Natural Resources Director Commander Tracy Wilkinson, Police Department Tina Harris, Domestic Violence Victim Advocate, Police Department AGENDA ITEM #6. a) March 7, 2016 REGULAR COUNCIL MEETING MINUTES SPECIAL PRESENTATIONS a) Custer Fund (RCF) Donation: Lynn Bohart from the Renton Community Foundation provided a brief history regarding the Custer Fund Donation. She also announced that this year a grant will be provided to the City of Renton's Parks Division to help fund the 'Nature Playground' at Meadowcrest Playground and presented the City with a check in the amount of $55,000. Leslie Betlach, Parks Planning / Natural Resources Director outlined what the 'Nature Playgound' will provide to the community. b) Renton Human Trafficking Awareness Event: Jeanette Millmann from the Planning Committee for the upcoming Human Traffic Awareness Event on June 8, 2016, and provided a brief presentation about the event that will highlight problems related to human trafficking in the Seattle area. Ms. Millmann will be returning to present the results of the event at a Council Meeting later this summer. ADMINISTRATIVE REPORT Chief Administrative Officer Jay Covington reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2015 and beyond. Items noted were:  Preventative street maintenance will continue to impact traffic and result in occasional street closures.  The Solid Waste Utility will host its last Eco Film presentation Thursday, March 10th at 6:30 p.m. at Carco Theater. The film, Sound and Vision, produced by People for Puget Sound, will be screened followed by a community discussion with speakers working to prevent water pollution in our region. The free event provides others an opportunity to learn what can be done to improve the quality of our waterways and help protect marine life. AUDIENCE COMMENT  Beth Asher, Renton, provided an update regarding the achievements of the Renton Youth Advocacy Center (RYAC) over the past year. Additionally, she invited Council and the public to attend the RYAC Gala on April 23, 2016 at the Robert C. Roberts Campus Center at Renton Technical College. CONSENT AGENDA Items listed on the consent agenda were adopted with one motion, following the listing. At the request of Councilmember Pavone, Consent Agenda item 6.g. was pulled for separate consideration. a) Approval of Council Meeting minutes of February 22, 2016. Council Concur. b) AB - 1614 Community & Economic Development Department recommended adoption of an ordinance granting a 10-year franchise agreement with Level 3 Communications, LLC as a purveyor of broadband telecommunication services within the City of Renton. Refer to Utilities Committee. c) AB - 1616 Community & Economic Development Department submitted 10% Notice of Intent to Annex petition for the proposed Bradley Annexation and recommended a public meeting be set on 3/21/2016 to consider the petition; 17.7 acres bordered to the south by parcel lines located near SE 146th Pl. (if extended), by parcel lines near 157th Pl. SE to the east, parcel lines in proximity to SE 142rd Pl. to the north, and by 154th Pl. SE to the west. Council Concur. AGENDA ITEM #6. a) March 7, 2016 REGULAR COUNCIL MEETING MINUTES d) AB - 1598 Community Services Department requested approval to waive the shelter fees in the amount of $280 for the annual REACH "CROP Out Hunger Walk" on 5/1/2016. Refer to Finance Committee. e) AB - 1611 Community Services Department submitted CAG-15-082, Gene Coulon Memorial Beach Park - Concrete Tile Rehabilitation Project, contractor Road Construction Northwest; and requested acceptance of the project, and release of retainage in the amount of $28,034.03, if all required releases are obtained. Council Concur. f) AB - 1613 Human Resources / Risk Management Department recommended approval of the reclassification of a HR Manager (m30) to HR Labor Relations Classification and Compensation Manager (m36) in the Human Resources and Risk Management Department, effective immediately with an increased cost of $7,280, for 2016. Refer to Finance Committee. h) AB - 1610 Transportation Systems Division recommended approval of a monthly rent increase based on the Consumer Price Index-Urban for all Airport T-hangers from $393.62 to $462, including leasehold excise tax, with an annual increased revenue of $7,400, effective 4/1/2016. Refer to Transportation (Aviation) Committee. MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA MINUS ITEM 6.G. CARRIED. ITEM 6.G. - SEPERATE CONSIDERATION g) AB - 1617 Police Department recommended amending the City of Renton Index of Positions and Pay Ranges, included in the 2015-2016 Biennial Budget, by approving the new position of Police Manager (m30) and authorize the Administration to fill this position through eliminating the Police Commander position in the Staff Services Division of the Police Department. Refer to Public Safety Committee. MOVED BY PAVONE, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE CONSENT AGENDA ITEM 6.G. AS COUNCIL CONCUR. CARRIED. UNFINISHED BUSINESS a) Council President Corman presented a Committee of the Whole report stating that the Lodging Tax Advisory Committee met on June 30, 2015, to approve a new application process for the allocation of lodging tax funding for 2016 ensuring consistency, fairness and compliance with state regulations. The Committee met again on October 9, 2015, setting a timeline for the application process and directing staff to hold a workshop for interested applicants on October 28th, 2015. Applications were due on November 20, 2015, and 19 applications were received. The Committee heard presentations from all applicants on December 4, 2015, and met on again on December 16, 2015, to finalize its recommendations. The Lodging Tax Advisory Committee recommends Renton City Council approve 2016 expenditures from the Lodging Tax Fund as follows:  Renton Technical College, Reading Apprenticeship Conference, $2,500  Renton Technical College, Reading Apprenticeship in STEM, $2,500  Renton Civic Theater, 2016 Season, $2,500  Seattle International Film Festival, 2016 Renton, $20,000  Renton Chamber of Commerce, 2016 Oktoberfest, $12,500  City of Renton, Renton Community Marketing Campaign, $50,000  City of Renton, Seahawks Rally, $10,000 AGENDA ITEM #6. a) March 7, 2016 REGULAR COUNCIL MEETING MINUTES  Renton Chamber of Commerce, Return to Renton Car Show, $5,000  Tasveer, Seattle South Asian Film Festival, $7,000  Olympic Peninsula Fishing Innovations, Atlantic Salmon Fly Expo, $10,000  City of Renton, Multi-Cultural Festival, $20,000 Total Recommendation: $142,000 The Committee of the Whole recommended that council approve the above expenditures and further recommended that the allocation of $75,000 to the Renton Chamber of Commerce for the Visitor’s Center be forwarded back to the Lodging Tax Advisory Committee for additional information to be brought back to the committee at a later date. MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Transportation (Aviation) Committee Vice Chair Witschi presented a report recommending concurrence in the staff recommendation to accept completion of the SW 27th Street/Strander Blvd. Extension, Phase 1 Segment 2A Project and approve the final pay estimate of $230,383.90, subject to receiving the required certifications. MOVED BY WITSCHI, SECONDED BY CORMAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. RESOLUTIONS AND ORDINANCES Ordinance for second and final reading: a) Ordinance No. 5786: An ordinance was read amending Chapter 27, Shopping Cart Regulation, of Title VI (Police Regulations) of the Renton Municipal Code, by clarifying regulations; adding definitions for 'Administrator,' 'Identification Sign,' 'Cart Sign,' and 'Impounded Cart;' delegating the requirements for shopping cart retrieval and containment plans; and adding fines for violations of this Chapter. MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL ADOPT THE ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED. NEW BUSINESS Please see the attached Council Committee Meeting Calendar. ADJOURNMENT MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADJOURN. CARRIED. TIME: 7:28 P.M. Jason A. Seth, CMC, City Clerk Megan Gregor, CMC, Recorder Monday, March 7, 2016 AGENDA ITEM #6. a) Council Committee Meeting Calendar March 7, 2016 March 10, 2016 Thursday 3:00 PM Planning & Development Committee, Chair Prince – Council Conference Rm 1. Docket 11 briefing 2. Emerging Issues CANCELED Community Services Committee, Chair Witschi March 14, 2016 Monday 3:00 PM Public Safety Committee, Chair Pavone – Council Conference Room 1. Emerging Issues in Public Safety 2. Fire Department Data collection Briefing 4:00 PM Finance Committee, Chair Persson – Council Conference Room 1. Vouchers 2. CROPWALK Fee Waiver Request 3. Lease Amendment with Amazing Grace School 4. Contract for Third Party Liability Administration 5. Request to Reclassify the Human Resources Manager Position 6. Meadowcrest Playground Phase 2 7. Emerging Issues in Revenue Streams 5:30 PM Committee of the Whole, Chair Corman – Conferencing Center 1. Administration Work Plan Areas of Emphasis (including homelessness & vulnerable population) 2. Risk Management Annual Report AGENDA ITEM #6. a) AB - 1619 City Council Regular Meeting - 14 Mar 2016 SUBJECT/TITLE: Mill Building 3rd Floor TI /JOC/ Amazing Grace RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community Services STAFF CONTACT: Michael Nolan, Facilities Coordinator EXT.: 6608 FISCAL IMPACT: Expenditure Required: $ 316,983.39 Transfer Amendment: $ N/A Amount Budgeted: $ 317,000.00 Revenue Generated: $ N/A Total Project Budget: $ 334,000. 00 City Share Total Project: $ N/A SUMMARY OF ACTION: In 2014, the first floor of the 200 Mill Building was completely remodeled for for the Renton Preparatory School to occupy. The building has worked out so well for Renton Prep that they now want to expand into the third floor to accommodate more students. An addendum to their original lease, adding the third floor, was passed by Council in February (Exhibit B). Renton Prep has specifically requested that the City's Job Order Contractor, Forma Construction, perform the new remodel as they did such a great job on the firs t floor remodel. Forma is under contract with the City to be our on-call contractor for small to medium jobs, (Copy attached. Note: since signing this contract, this company has changed its name from Berschauer Phillips to Forma Construction). This individual project will be done via Work Order (proposal #74) per JOC standard procedure. The attached Work Order for $316,983.39 will cover all the construction costs for the tenant improvement of the third floor to transform it into another suite of classroom s for Renton Prep. EXHIBITS: A. Draft WO / JOC Mill Building Third Floor TI B. Addendum One with Amazing Grace C. Job Order Contract with Forma Construction STAFF RECOMMENDATION: Approve JOC Work Order (proposal #74). AGENDA ITEM #6. b) C I T Y O F R E N T O N J O B O R D E R C O N T R A C T I N G p r o p o s a l N O 7 4 r e v . 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P I ! f l B I N L A J A G E N D A I T E M # 6 . b ) Mill Building 3rd Floor TI FORMA CONSTRUCTION Takeoff Qtn UnIt Labor Mat Oqoip Grand Total Total Total Total‘0241 inns 3040Iii&iuo demolition,rubbish handling.50’haul loading &trucking,hand loading tmck,cost to be Jtean up and remauol at painting debris -J’öT CT 31250 added to demoloon cost ________________________ 01543655 1190 Mobiloarron ondemobilizaron,delwerp charge nor equipment,or garbed Sailer behind pmhppjppp Mob and demob I 20 06 l4b 00099123390140Painls&coatings.mImer laleo,zero con,doors,nash holh sides,rot &brush,prrmaro200ats,Paint door trames 2 coals 34 0 PA i 2,19300 94400ccltrame0trim ___________ 09912374 r 0200 Paints &ruatings,malls &cedmngs,interor,conorele,drssat or plaster,zero non laten,primer on by brosh toe cr0 in around cendoms,casework aod coiling gnd ‘1,2000 “P”’iU’öã”—7200seatercoat,smooth Inish,bsushmorh ____________ 09912374 0240 Paints b coatings,malls &ceilings,interiar,concrete,dr9snalt or plaster,zero coo lateo,primne er _tienbp roller br nem wells 2,7900 ‘“ät’671 92 167 0991231T1 1200!Parni &coatings,mafln 6 ceilings,interior,concrete,dr5noall on plaster,zero ooc lateo,3 ooats,‘tfin arouod all trim and comets and cerliog -4,7nn’&’aP “‘Thsoo’3o n,sä —smooth toish,brushmork _______________ - —ir-05512374 1245 Paints 0 coatings,malls 0 cailings,interian,coccrete,drmpall or plasten,zena ooclatao,3 coats,Pmeish Painting Op roller toe malls 2 coato 10,7395 oP 530990 09910320 OSrO”Thaintpreparasoo,sandieg 0 panning interior em,sudace protetme,placements remocal,basic nDrop cloths --““‘S sd’öf )1t 250’öbjdraycloths __________ 09910320 0920 Paint preparation,sanding 0 puttying interior trim,sudace peotectron,placementS remonal,Mashing offmicdoms,trim,aod accent colors prion to painting I 2,9000 OP 1,06600’l75.0maskingwbpuper ,_—.—0202r 342 0100 i Preparation at asbesras contaioment area,pre-cleaniog,HEPA cacoum and met mjppjat surtaces Cleaeieg_pgntace Ion painting,- ______________ —,9,000 0,,,OP 1,40000 18006PaIntingTotal14.604,30 4,17t.09 Plambreg 01211650 -‘0020 Contingencies,at cooca_ptcal design stagg_-“Design and layout br restrooms ..___,J_EThI%PrpIecJ 4,_GaO 0001412690”J oros Permils ole otthumb,most citias,maoimum -20.0000 %Job -40000030213100100Concreterotedrilling,core,neintocced cancrete slab,1”diameter,up Ia 6”thick slab,includes bit ‘3.0 06 121 90 J 054 2040 142.44cost,to_your acd set upnmn —...,_03021310 t909 C encrete core drdliog,includes bd cesklay out and set op ham nonrnrum equipmecbflabur charge .I Job.34906 i —9000 40300‘02411923 ‘2o4OTholoctiue demolition,rubbish handling,0-106’haul,load,haol,dump and reluro,hand camed,haul debris hom budding each buggp load is I cubic yard 9.0 )‘CT 182 SaT “‘T’10290costtoheaddedtodemalrlioncosti— , ‘oIn4365O”'”lrsoiMobiloatianordemobiliaatmn,delnerychange toe eqoipmeot,on latbedtrailer behindyickupttuck Mob and demob —“‘]L________20,PA -.14606 14!_6’iZT’______2070009912310‘tyooo ‘Sospendcd acoostic ceiling tiles,minimum lubcrlequipmont charge ,Renroce and repla cc ceiling as needed in basement and on lest floor toe plumbing 40 Job 376001 37600:22oso510”ra4Elamsint,selactrue demolition,mioimom laborleqojpment change ‘Demo and cap dcarn on basement floor 2.0_J6p4,470 oot ‘I 47000225520r02064,Pipe haugerl support,ossambip,soc includes an insolahon allowance,r/2”pipe size,includes 20 PA 4950 0000 10900 22092910 2000 P*hg mblyo1ld It Pm 3/4 pp Id —20PA4ty62O0 E_irroo220529102OuOPph01ppd,mtly,size Id n It lloa ,lpp n,Id tOi PA 2900 1010 4390 , —adjustable doom,saddle,rod and clamp - 2207r9r0 9100 Insolaton,pi pe coon ring (proc copper rube o ne son less than I PS ),calcium silicate,V mall,lIT ,400 LF 17700 16200 340.40ironpipesoc.includes 000 cacuas couer ‘22071910 ‘iaamnsuiatmn,pipe coceriog )prme coppertuhe one sac lessthanlP.O ),calcium sdnata,t”mall,366 ““Thö’ö’TCP 13320,123061 25620 22071010 ‘i ,lnsu!too,pipe 000esing (price copperruba o on son less than I PS),calcmumsilicate,1”maIl,r”-t ‘oooa’1’”266 40!23t B0”50520 ,iron pipo size,includes 8 00.concas cocer 1’22i31020 4100 Pipe,cast iron soil,no hub,1-IG”diameter,includes couplings 10’0 C,clans hanger assomhlias ‘000 LP 71400 66300 i,377.00 rroo ricast iron soil,no hub,2”diametar,includes couplings Thr,cteuis hanger assemblies 5’p 20 O’LF 252 SO25 06 477.00 22131630 67407.cas I iron soil,no huh,7,includes 3 couplings 10 ,,_PA i -,“iA’ö]”t4 2022131630A8540Couplmg.standard pp CISPI manutacnueeesj.casliron soil,_oo huh,7 101 PA —1920____________l529,L ,22131030 0320 Coupling )g,t),_past iron soil,no hub,cost iroo clam_p ond eooprep_ggshet.7 _Mission hands 200 PA 384 O0__,16700,,I 55106‘22n11323 1140 Pipe,copper,tuhing,solder,t0 drameler,typo E,includes coupling 0 dens hanger assembly 10’409 LPt’24000 t91 20 431.20 12211 t323 j 1 ttotPipe,copper,luhing,solder,314”diameter,Ippe K,includes coupling 0 clenis hanger assembly 10’3O.b]19000 234 SO 424.50 fll323j 1200 t Pipe,copper,tubing,soldor,I”diamnrer,type K,rncludos coupling 6 cleoioPangoe assemb 60 0LP’426 62 1,04706 ——-—————r,,,.—H 22t I t325 04807cc_copper,wrought,copper c cnp,pet.1/7’—72 50],-_221 11325 0500 Ten.cnpper,,mroughl.copper o,pgypne.314”71 9 O2_t7 0222111325mrought,copper c coppej,54 00_27 SO 121 96220523201324Volues,bronze bat tOO lb.V.solderod 125 00 12400 2500022ti19540600”Water hanmeeenarrnsterts hock absorber,capper,ton t2 Ia 32 toiure9,,l”male I PS “iiiiPramestnn I 7 00 91 00 ,,20600221316603160Trays,cost iron,semice weight,P trap,no-huh,2_p“pc sian 10605 3470 14070:22r315u0 _7960 I Traps,trap_priman macmold 6 outlal 4naps tor new sinhs 63 26200 32508,22423930 07051 Carrieislsuppons,drickingjounlamn,_mall mounted,plato (ypp,yudh studsjgy tront end bach plate ,,,Su_yport ton diinhlfigjountain 87 O0_,,‘“HD’oa’4’10350224239t008801Paucelslfmiogs.tiush caIne,tackless mator closet,concealed rear spud Plush boor —11755 30400 5110522423910’ipPjtPaucatsIflflin,gs,lacatory taucet,sell-closing_center sat,commercial ‘‘Sink taucel 94 00_”- -Thnn7iP 35050224713102700!Drinbiop bantam,mall mounted,non-recessed,snaini ass steel,no back,single buhblae,toe 5iJom drioking tounlain ‘‘1 t7 00 uaa’aa’r 1,167.50 ‘22471310 ‘“i580Drmrkpng touotain,mall mounted,tulip recessod,täfäi(Pidron to cold ma toe supiitp,lee iough-in,‘257 &5”174 oW’supp)p and masle,add fl47i310”]r_j_Dninking tounlain,minimum labor/equipment charge _Shrcud toe drinking_bantam ‘235”i”“23508224210408605Sinksomico,usall,cgreous china,27 0 27,mcludes Ia cccl and drain Sinks 422 501 1,220 561 ‘1 64250‘2242r645 ggto Sob,sercice,mall,rough-in,supply,macto and ccct -0mb ro,yg,h-in ‘j,,b00 06)2,ãO’’”—350000224i1313oou_pj_water closal,tanktypn,julraoun uhino,mall hun_gjough-in,supyjy,maste,sort and cooler ‘62000],i,p5oPojii,,‘‘ 2,57000“2242,pJ7’l00J,atei closet,bowl ac]y,mall hung,_inclcdes lush ualue and seat .29200 L__1,09000,,, ,,2j82 00,Plumbing Total 9,341,90 12,764,49 219.40 26,725.75 Petite frames and glass “08512310Thnn&Wndows,steel sash,custom units_picture mindom,end ,glaoiog and trim ‘088h1510 0800”PIcal glass.reeipeied cloar,114”Ihich 008110109000 _Ploah,gloss.minimom bbor/nquipmeut charge Tile 01741320 ,00521 Cleening up,cloanay_ot floor area,continuous,per dac,_quringccnsrruction _,_4200P to or area Icr 4 days0241191520401’tyPtychino domolilion,rubbish handling,0—105’haul,load,haul,dump and return,hand caroed,delicer maletiels on sitecostlobeoddodtodemolitioncost ‘01543650 1150 Mobilyatioo on demobilization.delivom charge ton oouicmonl,on garbed SoPor behind pohup iruok tjutohilon/demobioe to site -trio installation Peter Renner HiendLeceb 4 Oem Hem Code Code Uesodpbee Note i72 80 14100 313.60 48480 28700 2,73700 45800 83940 405620 7,83947 25080 t,175.0O 1,50000 19,576,07 Petite frames and glass Total ‘tyaimte lames nor relilos “(‘Labor to ra000e stops and instat each mIte ___—-J- ir— Ju6j,2jSO00 4,155.76 d,72U,05 -JEEEEEE-tF 1Thc - H—2fl ‘1’ 2,56575 4,15856 t,t83.75 537”8554 102.50 13900’28200 118/2016 3 of 4 A G E N D A I T E M # 6 . b ) Toilet accessories 10281313 Toilet annessorieq,grab bars straight,elainless steel,1-1/4 diameter o tif’longt02813t31to&J Toilet acresneeer,tab bets,straight stainlars sleet,38”pyg1020t3t3t105Toiletaccessories,grab bais rtraghl,stainless steeL4T long 1028iiT’36O0Teilet accesserinrmirtet,380 24”.with 5”stainless steel shelt 6 staInless steel 3/4”square tramnt02813t3420Uljytetaccesserrs.seeda7/r eapkindampen disperser recessedibiäl3t34400JToiletaccessories,cebe hook,heeny duty,concealed mounting 1d20t313 4000+teilet accessories,soap dispenser,chrome,suttane mounted,liquid [.jqq1 313 8050 Toilet accessodteilei seat noner dieaser,stainless steel,sudane mounted102813136200Toiletancesseses,loiter trssee dinpenner,slant ens steet,rattane meented,doable roll ‘10281313 70b’H’edelencesstowet dl9yensee,stainless sleet sul/ane mnnnted“ib81313’j980qjjottet acnessories,waste receppcle,_stainlnss steeLwttop.13 gallon MIII Building 3rd Floor TI Wet system 01 m I Pdm6tg;_4p wt 3/kt tO.L4%P4E ZfEE_E1EEZEZig1 01043050 ‘t150Mobilaatioe ordomchitaason,delrnaiy chaigetoreqaipment on Oatbedtnailet behind pinkqyj1yyk 7Mob and denmb en site toeFiteScryibletConbantoe “2OjZK l4ijT”‘‘141 20’2440’Synekler system components,spnrkter head e:ent:hnons nenessed type chrome or white ‘Nem escutcheons 14 OHEA 157 50’ ‘254 4ö‘21131350 ‘‘5iö Sprinkler shstem components,sptinkten heads,standard splay,pnndent on cpeght,brass,135 to TNow heads 0 t4nj”EA ‘3s2oot’215 Sot”““V”6o7.6o’_,206degreen F,1/2”NPT,3/0”ontwe,eectudessupppipie ‘22000510 _2050,Pjyy,metal pipe.rIo 3-112’diam,solontine demottwn ,Demo old pipe and heads ci relocation —‘I 300,15 5390 ,—539022OS2SlQ0660,,,Pipy hanger t snppod,,ype,flele clam3/,mat/cable iwn,,,p.iye sac tot ned,nai omi,nting Rio sprinkler sapped pystem t4OiEA ,,50801 50 00,I.10902220029101100Pipehasqentsappnd.inse0 tot ceonnoto,wedge type,carbon steel body,gatnanned,3/0”t40 i EA 6046 14420 21266Hihroadedrodsize,innisdos melleablo mn nut —,, —,L_.22052910 1860 yipe hanger /supycd,adjustable claris type bend,carbon steel,Icr non-insulated pipe,2”Pipe 140 BA 9520 2002 11522,22111344 ‘5067+Pipeel,blank,teaded,t-1/2diamslen,schedule 80,A100,grade NB seamless,inctades 40’LP I 44008 1.5Ocoqyliqgandclanshangerassembjysizedtonrenering,IC’DC —,_.4. . ,p J.22111345 _0340 Elhnm,45 p46 steel,nest mn,block,snaight.threaded,standand we4ntl-1Q’14 0 ,,,,,6A._,_,,,,,_b55_pq,,d3 0n,,_S3900i22111345-‘0970”tee,steel,cast iron,blank,snaight,threaded,standaid wentht 1-1/2’ ,100,BA 65006:235 00 BOb221113451360Coupling,,stzet cast iron,blank,straight,thieaded,eotra heanyweght.I-it?”1 _________________________________ l4’öT ,40000 t6940,55040:22111345 417T’Plyq.steel,cast iron black,threaded,slnndard meotht 1-1/2’140 BA 246 40’20050 I 447 301221t134650P,nPP I g lb y,j 1/2 pp .0 d,j I “] ______________________________________________ 4J 140TgA’t036’ “‘tosool2?ObOQ Ot6q÷Pipe testing,nendestruclrne hydtanlin pressuretost isolate,I hour holdj]p_4,,piye,250-bOO LF EEiIjiing ct liner _____________________________________________ 20 EA _,,,1,320a:;M ____ . ____________________ Wet system Tetat 5,035.27 3208.00 141.04 10,304.55 100,073.02 143,503.29 7,147.75 066,935,06 Renton City Cost Index Subtotal Renton Coefficient +1.04 Total Estimate Peter Renner Alerdtenel 4 6cm Item Code Code Desortptiaa Note Th930131o 7U Ceramic t6,Coors,glazed,thin set,color grocy 1,13/c 12’Dn3Ot3t0’l’b40n Cerammn tile,wails,interior,thin set,4-1/4”04-1/4” 0930131,q,j7ööö Cetamw ti!q,_lor epoo,y_gnnl,itlnfloints,4-1/4”tile,add Takeoff ON OrB FORMA CONSTRUCTION Labor Mat Equip Total Total Total _250 g SF 54B,qq_f 1,625 0_- _____ ___tEETn°° I•5;goi 11gg Tile Total 3.132,25 3,070.22 145.37 bans _______________ —-— 4Tgrab bars ,2.PA R4 472 00_ 10 EA ‘250&soUndt L”61500noatheoks20EA2o90f3o2o60.10 20:BA 37C 9330 ,130 OO -— - oC njli ,EEEZDi Toilet anoesseeles Total 443.30 2,216.20 2,659.50 Draed - 2,17360 2,74080, 69520 6,347,04 Dnand Total 9,413 278,349 11,134 289,483 1/8/2016 4 of 4 A G E N D A I T E M # 6 . b ) C I T Y O F R E N T O N J O B O R D E R C O N T R A C T I N G W O R K O R D E R P R O P O S A L - S C O P E O F W O R K D E T A I L P R O J E C T : M i l l B u i l d i n g 3 r d F l o o r T I L o c a t i o n : 1 0 5 5 S G r a d y W a y J a n u a r y 8 , 2 0 1 6 R e n t o n , W A 9 8 0 5 7 E s t i m a t e d d u r a t i o n : • I W e e k s P r e c o n • 1 4 W e e k s C o n s t r u c t i o n • 1 W e e k P u n c h l i s t / D e m o b D e s c r i p t i o n : C o m p l e t e a l l w o r k a t t h e 2 0 0 M i l l B u i l d i n g 3 t d f l o o r a s p e r p l a n s A l , A 2 , A 3 a n d A 4 b y b p h a r c h i t e c t s d a t e d 1 1 / 3 0 / 1 5 a n d t h e F O R M A s c o p e o f w o r k l i s t e d b e l o w . W o r k p l a n • D e m o o P r o v i d e a l l l a b o r , m a t e r i a l s a n d e q u i p m e n t t o c o m p l e t e a l l d e m o a s p e r d e m o p l a n A 2 n o t e s 1 , 2 , 3 ( c a r p e n t e r t o p a t c h w a l l s ) , 4 , 4 . 1 , 4 . 2 , 4 . 3 , ( 4 . 4 p l u m b i n g c o n t r a c t o r t o c a p w a t e r l i n e s ) , ( 9 F o r m a t o c o m p l e t e ) , 1 0 ( A l l V A T t i l e t h a t p o p d u e t o c a r p e t d e m o w i l l n e e d t o b e e n c a p s u l a t e d ) , 1 4 a n d 1 6 . o S a l v a g e c a r d r e a d e r a n d e l e c t r i c a l l o c k s o D e m o c e i l i n g t i l e a n d g r i d i n t h e s t a i r w e l l a s p e r d e m o p l a n A 2 o P e r f o r m d a i l y j o b s i t e c l e a n u p a n d p e r f o r m f i n a l j o b s i t e c l e a n u p a t t h e c o m p l e t i o n o f y o u r s c o p e o f w o r k . o D e m o a l l c a r p e t i n t h e e l e v a t o r l o b b y • C a r p e n t r y o P r o v i d e a l l l a b o r , m a t e r i a l s a n d e q u i p m e n t t o c o m p l e t e a l l c a r p e n t r y , f r a m i n g a n d d r y w a l l a s p e r r e m o d e l p l a n A 2 p l a n n o t e 2 , 7 - 7 . 1 , 7 . 2 , 7 . 3 , 9 , 1 1 , 1 2 , 1 5 , 1 6 a n d 1 $ , A 3 c e i l i n g p l a n n o t e s 1 , 3 , 6 , 1 0 , 1 1 a n d 1 2 a n d A 4 f i n i s h e s . o P r o v i d e a n d i n s t a l l n e w A C T t i l e a s p e r p l a n . o C o m p l e t e a l l A C T g r i d r e p a i r s a s n e e d e d a f t e r d e m o . o P r o v i d e d r y w a l l p a t c h i n g a t d e m o e d w a l l s , f i n i s h t o m a t c h e x i s t i n g . o P r o v i d e a n d i n s t a l l i n s u l a t i o n a s p e r p l a n o P r o v i d e h a r d l i d i n r e s t r o o m s a s p e r p l a n . o I n s t a l l t i l e b a c k e r b o a r d i n r e s t r o o m s f o r t i l e a s p e r p l a n . o P r o v i d e b a c k i n g a s p e r p l a n i n w a l l s f o r t o i l e t s , u r i n a l s , g r a b b a r s , s i n k s , t o i l e t s , m i r r o r s e c t . . . o A 4 f i n i s h s c h e d u l e a n d n o t e s o P e r f o r m d a i l y j o b s i t e c l e a n u p a n d p e r f o r m f i n a l j o b s i t e c l e a n u p a t t h e c o m p l e t i o n o f y o u r s c o p e o f w o r k . • T o i l e t A c c e s s o r i e s o P r o v i d e a n d i n s t a l l a l l t o i l e t a c c e s s o r i e s a s p e r p l a n A 4 a n d s c h e d u l e o P r o v i d e a n d i n s t a l l r e s t r o o m d o o r s i g n a g e a s p e r p l a n A 3 o P e r f o r m d a i l y j o b s i t e c l e a n u p a n d p e r f o r m f i n a l j o b s i t e c l e a n u p a t t h e c o m p l e t i o n o f y o u r s c o p e o f w o r k . • D o o r s , f r a m e s , R e l i t e s a n d H a r d w a r e o P r o v i d e a l l n e w d o o r s , f r a m e s , r e l i t e s a n d h a r d w a r e a s p e r p l a n A 3 . F O R M A C 0 N S T R U C T O N C O M P A N Y 1 0 1 6 1 S T A V E S O U T H # 4 0 0 S E A T T L E W A 9 8 1 3 4 2 0 6 . 6 2 6 . 0 2 5 6 A G E N D A I T E M # 6 . b ) W O R K O R D E R P R O P O S A L S C O P E O F W O R K D E T A I L O T Y O F R E N T O N J O B O R D E R C O N T R A C T I N G o D e l i v e r t o j o b s i t e 3 r d f l o o r • I n s t a l l D o o r s , f r a m e s , R e l i t e s a n d H a r d w a r e O I n s t a l l n e w d o o r s , r e l i t e s a n d w i n d o w f r a m e s a s p e r p l a n f r a m e s p r o v i d e d b y o t h e r s . O I n s t a l l a l l n e w d o o r h a r d w a r e a s p e r p l a n , h a r d w a r e p r o v i d e d b y o t h e r s o P e r f o r m d a i l y j o b s i t e c l e a n u p a n d p e r f o r m f i n a l j o b s i t e c l e a n u p a t t h e c o m p l e t i o n o f y o u r s c o p e o f w o r k . • G l a s s o P r o v i d e a n d i n s t a l l g l a s s f o r d o o r s , s i d e t i t e s , w i n d o w s a s p e r p l a n O G l a s s t o m e e t a l l c i t y c o d e s f o r a s c h o o l o P e r f o r m d a i l y j o b s i t e c l e a n u p a n d p e r f o r m f i n a l j o b s i t e c l e a n u p a t t h e c o m p l e t i o n o f y o u r s c o p e o f w o r k . • P a i n t o C o m p l e t e a l l p a i n t i n g a s p e r p l a n t o i n c l u d e a l l d o o r s , f r a m e s , w a l l s a n d c e i l i n g g r i d a s p e r p l a n A 2 a n d A 4 f i n i s h s c h e d u l e a n d n o t e s . o C o m p l e t e p l a n n o t e 8 , 1 7 a n d 2 l o n A 2 . O P r o v i d e w a l l s p a c k l e f o r a n y t h i n g t h a t i s q u a r t e r s i z e o r s m a l l e r t h r o u g h s p a c e a n d a n y c r a c k s t h a t a r e n o t i c e a b l e . o C o m p l e t e a l l p a i n t i n t h e e l e v a t o r l o b b y O P r o v i d e $ h o u r s o f t o u c h u p a t t h e e n d o f t h e p r o j e c t . o P e r f o r m d a i l y j o b s i t e c l e a n u p a n d p e r f o r m f i n a l j o b s i t e c l e a n u p a t t h e c o m p l e t i o n o f y o u r s c o p e o f w o r k . o C o m p l e t e a l l p a i n t i n t h e e l e v a t o r l o b b y • F i r e S p r i n k l e r O P r o v i d e d e s i g n a n d p e r m i t . O V e r i f y h e a d s a r e q u i c k r e s p o n s e h e a d s , i f n o t p r o p o s e t o b r i n g u p t o c o d e o C o m p l e t e a l l n e w s p r i n k l e r h e a d s t o n e w l o c a t i o n s . R e l o c a t e e x i s t i n g h e a d s a s n e e d t o m e e t c o d e . o P e r f o r m d a i l y j o b s i t e c l e a n u p a n d p e r f o r m f i n a l j o b s i t e c l e a n u p a t t h e c o m p l e t i o n o f y o u r s c o p e o f w o r k . • F l o o r o P r o v i d e a l l l a b o r , m a t e r i a l s a n d e q u i p m e n t t o l e v e l a n d p a t c h a r e a s t h a t V A T t i l e p o p p e d d u e t o c a r p e t r e m o v a l a c c o u n t f o r a p p r o x . 5 0 0 s f O P r o v i d e a l l l a b o r , m a t e r i a l s a n d e q u i p m e n t t o i n s t a l l 2 4 ” c a r p e t t i l e a n d p r i c e t o b e n o m o r e t h a n $ 2 5 p e r s y . o P r o v i d e a n d i n s t a l l n e w 6 ” r e s i l i e n t b a s e a s p e r p l a n c o l o r t o b e d e t e r m i n e d . o P e r f o r m d a i l y j o b s i t e c l e a n u p a n d p e r f o r m f i n a l j o b s i t e c l e a n u p a t t h e c o m p l e t i o n o f y o u r s c o p e o f w o r k . o P r o v i d e a l l l a b o r , m a t e r i a l s a n d e q u i p m e n t t o i n s t a l l t h e s a m e c a r p e t t i l e a t t h e e l e v a t o r l o b b y t o i n c l u d e 6 ” r u b b e r b a s e . • W a l l T i l e o P r o v i d e a l l l a b o r , m a t e r i a l s a n d e q u i p m e n t t o c o m p l e t e f l o o r a n d w a l l t i l e i n t h e r e s t r o o m a s p e r p l a n A 2 a n d A 4 w i t h a p r i c e n o m o r e t h a n $ 1 5 p e r s q f t . o P e r f o r m d a i l y j o b s i t e c l e a n u p a n d p e r f o r m f i n a l j o b s i t e c l e a n u p a t t h e c o m p l e t i o n o f y o u r s c o p e o f w o r k . o P r o v i d e a n d i n s t a l l s h e e t v i n y l o n r e s t r o o m f l o o r s a n d l a m i n a t e w a i n s c o t t o 4 ’ - 6 ” o n w a l l s w i t h 6 ” r u b b e r b a s e . • P l u m b i n g F O R M A C O N S T R U C T I O N C O M P A N Y 1 0 1 6 1 S T A V E S O U T H # 4 0 0 S E A T T L E W A 9 8 1 3 4 2 0 6 . 6 2 6 . 0 2 5 6 A G E N D A I T E M # 6 . b ) W O R K O R D E R P R O P O S A L - S C O P E O F W O R K D E T A I L C I T Y O F R E N T O N J O B O R D E R C O N T R A C T I N G O C o m p l e t e p l u m b i n g d e m o a s p e r d e m o p l a n A 2 n o t e s 4 - 4 . 4 a n d 4 . 5 ( c a p p i n g a n d d e m o o f p i p e ) . o P r o v i d e d e s i g n a n d p e r m i t O P r o v i d e c o o r d i n a t i o n w i t h c a r p e n t e r a s p e r A 2 p l a n n o t e 2 o P r o v i d e a l l l a b o r , m a t e r i a l s a n d e q u i p m e n t t o c o m p l e t e a l l p l u m b i n g f o r r e s t r o o m s f o r a c o m p l e t e a n d f u n c t i o n a l s y s t e m r e a d y f o r u s e a s p e r p l a n A 2 a n d A 4 . O P r o v i d e a n d i n s t a l l a l l p l u m b i n g f i x t u r e s t o i n c l u d e a l l t o i l e t s a l l s i n k s . O P r o v i d e a n d i n s t a l l n e w d r i n k i n g f o u n t a i n s a n d a l l p l u m b i n g a s p e r A 2 n o t e 6 . 2 o P r o v i d e a l l c o r e s n e e d e d f o r n e w p l u m b i n g c o n f i g u r a t i o n i f n e e d e d , p r o v i d e d x r a y o f c o n c r e t e f l o o r p r i o r t o c o r e d r i l l i n g O P e r f o r m d a i l y j o b s i t e c l e a n u p a n d p e r f o r m f i n a l j o b s i t e c l e a n u p a t t h e c o m p l e t i o n o f y o u r s c o p e o f w o r k . • H V A C O C o m p l e t e m e c h a n i c a l d e m o a s p e r d e m o p l a n A 2 n o t e s 5 - 5 . 1 , 5 . 2 , 5 . 3 a n d 5 . 3 ( e x c l u d e e l e c t r i c a l w o r k a n d f l o o r p a t c h ) a n d 1 2 . R e m o v e o l d s t y l e t h e r m o s t a t s a n d p l u g l i n e s . O R e l o c a t e T s t a t s s h o w o n t h e p l a n A 2 . o P r o v i d e d e s i g n i f n e e d e d a n d p e r m i t . o P r o v i d e d a l l l a b o r , m a t e r i a l s a n d e q u i p m e n t t o i n s t a l l d u c t i n g t o e x i s t i n g d i f f u s e r s . O V e r i f y e x i s t i n g d i f f u s e r s a r e c o n n e c t e d a n d i n w o r k i n g o r d e r , r e l o c a t e e x i s t i n g d i f f u s e r s a s p e r p l a n A 2 p l a n n o t e 1 3 . O P r o v i d e a n d i n s t a l l e x h a u s t f a n s a n d d u c t i n g t o n e w r e s t r o o m s a s p e r p l a n A 3 a n d A 4 . o P e r f o r m d a i l y j o b s i t e c l e a n u p a n d p e r f o r m f i n a l j o b s i t e c l e a n u p a t t h e c o m p l e t i o n o f y o u r s c o p e o f w o r k . o P r o v i d e b a l a n c i n g o f e x i s t i n g d i f f u s e r s . • E l e c t r i c a l o P r o v i d e a l l l a b o r , m a t e r i a l s a n d e q u i p m e n t t o c o m p l e t e e l e c t r i c a l d e m o a n d s a f e - o f f a s p e r d e m o p l a n A 2 n o t e s 5 - 5 . 4 ( e l e c t r i c a l o n l y ) , 6 , 8 , 1 1 , 1 7 a n d 1 8 . o P r o v i d e d e s i g n a n d p e r m i t o D e m o l i g h t s a n d r e l o c a t e l i g h t s a s p e r p l a n , r e c e p t a c l e s s u r f a c e m o u n d e d r a c e w a y a n d d a t a / c o m m f o r w a l l s t o b e r e m o v e d o C o m p l e t e a l l e l e c t r i c a l w o r k f o r t h e 3 t d f l o o r a s p e r p l a n A l p l a n n o t e s 1 , A 3 c e i l i n g n o t e 1 , 2 , 4 , 8 , 9 - 9 . 1 , 9 . 2 a n d l i g h t i n g c o n t r o l s . o R e w o r k l i g h t s a n d s w i t c h i n g f o r n e w r o o m l a y o u t s a n d i n s t a l l n e w l i g h t s w i t c h e s f o r n e w r o o m s . o P r o v i d e n e w c i r c u i t r y f o r n e w r o o m l a y o u t t o a d d p o w e r f o r 4 - p l e x o u t l e t s i n e a c h c l a s s r o o m A 3 0 4 ( 4 ) q u a d o u t l e t s , A 3 0 5 ( 4 ) q u a d o u t l e t s , A 3 0 6 ( 4 ) q u a d o u t l e t s , A 3 0 7 ( 4 ) q u a d o u t l e t s , A 3 0 9 ( 4 ) q u a d o u t l e t s , A 3 0 2 ( 5 ) q u a d o u t l e t s a n d A 3 0 3 ( 6 ) q u a d o u t l e t s o n e x t e r i o r w a l l i n r a c e w a y a n d ( I ) o n n e w r e s t r o o m w a l l . O P r o v i d e a l l p o w e r a n d l i g h t s a n d e x h a u s t f a n f o r t h e n e w r e s t r o o m s a s p e r p l a n . o P r o v i d e a n d i n s t a l l a l l n e w l i g h t s a s p e r p l a n o P e r f o r m d a i l y j o b s i t e c l e a n u p a n d p e r f o r m f i n a l j o b s i t e c l e a n u p a t t h e c o m p l e t i o n o f y o u r s c o p e o f w o r k . o P r o v i d e k e y c a r d a c c e s s w i r i n g a n d p r o g r a m i n g , r e w o r k p o w e r f o r n e w e n t r y d o o r s e t u p f o r c a r d k e y a c c e s s . • F i r e A l a r m o P r o v i d e d e s i g n a n d p e r m i t f o r f i r e a l a r m s y s t e m . O P r o v i d e a l l l a b o r , m a t e r i a l s a n d e q u i p m e n t t o c o m p l e t e i n s t a l l o f f i r e a l a r m s y s t e m , t o b e f u l l y f u n c t i o n a l a n d a b l e t o c o m m u n i c a t e w i t h t h e e x i s t i n g b u i l d i n g s f i r e a l a r m s y s t e m . o P e r f o r m d a i l y j o b s i t e c l e a n u p a n d p e r f o r m f i n a l j o b s i t e c l e a n u p a t t h e c o m p l e t i o n o f y o u r s c o p e o f w o r k . A s s u m p t i o n s F O R M A C O N S T R U C T I O N C O M P A N Y 1 0 1 6 1 S T A V E S O U T H # 4 0 0 S E A T T L E W A 9 8 1 3 4 2 0 6 . 6 2 6 . 0 2 5 6 A G E N D A I T E M # 6 . b ) W O R K O R D E R P R O P O S A L - S C O P E O F W O R K D E T A I L C I T Y O F R E N T O N J O B O R D E R C O N T R A C T I N G O A l l a r e a s w o r k a r e a s w i l l b e c l e a r a n d r e a d y f o r c o n s t r u c t i o n e a c h d a y f o r u s t o s t a r t w o r k . O A l l w o r k w i l l b e d o n e d u r i n g n o r m a l w o r k h o u r s . o P a i n t i n g o f t h e c e i l i n g g r i d n o t i n c l u d e d o o n l y 5 0 0 s f o f a b a t e m e n t i n c l u d e d i n p r o p o s a l a n y a d d i t i o n a l w i l l b e h a n d l e d a s a c h a n g e o r d e r S p e c i a l o r p o t e n t i a l l o n g l e a d i t e m s • D o o r s , h a r d w a r e , g l a s s H o u r s o f o p e r a t i o n • N o r m a l w o r k h o u r s 7 : O O A M - 5 : O O P M M o n d a y - F r i d a y C l o s e o u t / O w n e r S t o c k I t e m s • C a r p e t t i l e , f l o o r a n d w a l l t i l e H a z a r d o u s m a t e r i a l s • A s b e s t o s u n d e r V C T t i l e F O R M A C O N S T R U C T I O N C O M P A N Y 1 0 1 6 1 S T A V E S O U T H # 4 0 0 S E A T T L E W A 9 8 1 3 4 2 O 6 2 6 D 2 5 6 A G E N D A I T E M # 6 . b ) L A G - 1 4 - 0 0 6 , A d d e n # 1 - 1 6 B L i , . 4 — J K i d d e r M a t h e w s © C o p y r i g h t 1 9 9 9 - 2 0 0 5 i ’ ’ ‘ r . I x . A 1 I 1 2 8 8 6 I n t e r u r b a n A v e n u e S o u t h C o m m e r c i a l B r o k e r s A s s o a t i o n U t ’ v l a t h e v v s S e a t t l e , W A 9 8 1 6 8 P h o n e : ( 2 0 6 ) 2 4 8 - 7 3 0 0 C B A F o r m L A L e a s e A d d e n d u m F a x : ( 2 0 6 ) 2 4 8 - 7 3 4 2 R e v . 5 / 0 7 P a g e 1 o f 1 A D D E N D U M / A M E N D M E N T T O C B A L E A S E S C B A T e x t D i s c l a i m e r : T e x t d e l e t e d b y l i c e n s e e i n d i c a t e d b y s t r i k e . f : \ u s e r s \ l e g a R r i c h a r d \ 2 0 1 6 \ c i t y o f r e n t o n - a m a z i n g g r a c e \ c i t y o f r e n t o n - a m a z i n g g r a c e l a . c b d x T h e f o l l o w i n g i s p a r t o f t h e C o m m e r c i a l L e a s e A g r e e m e n t d a t e d O c t o b e r 2 , 2 0 1 4 , B e t w e e n C i t y o f R e n t o n ( L a n d l o r d ” ) A n d A m a z i n g G r a c e L u t h e r a n C h u r c h ( ‘ T e n a n t ” ) r e g a r d i n g t h e l e a s e o f t h e P r o p e r t y k n o w n a s : 2 0 0 M i l l B u i l d i n g , R e n t o n , W A I T I S A G R E E D B E T W E E N T H E L A N D L O R D A N D T E N A N T A S F O L L O W S : _ _ _ _ T h e T e n a n t s h a l l e x p a n d t o a n a d d i t i o n a l 5 , 9 9 5 r e n t a b l e s g u a r e f e e t o n t h e t h i r d f l o o r ( e n t i r e t h i r d f l o o r ) . T h e t e r m o f t h e l e a s e s h a l l b e s e v e n t y - t w o ( 7 2 ) m o n t h s . T h e e x i s t i n g f i r s t f l o o r l e a s e t e r m s h a l l b e e x t e n d e d t o e x p i r e c o t e r m i n o u s w i t h t h e t h i r d f l o o r l e a s e . T h e t h i r d f l o o r l e a s e w i l l c o m m e n c e o n A u g u s t 1 . 2 0 1 6 . T e n a n t s h a l l h a v e e a r l y o c c u p a n c y o f t h e p r e m i s e s f r o m c o m p l e t i o n o f i m p r o v e m e n t s u n t i l l e a s e c o m m e n c e m e n t . L a n d l o r d s h a l l p r o v i d e a t u r n k e y b u i l d o u t o f t h e t h i r d f l o o r p r e m i s e s s u b j e c t t o f o r m a c o n s t r u c t i o n b i d o f $ 2 8 4 , 0 0 0 . 0 0 R e n t a l r a t e s s h a l l b e a s s e c r i b e d o n t h e a t t a c h e d r e n t r i d e r . A l l o t h e r t e r m s a n d c o n d i t i o n s s h a l l r e n e w a s i n e x i s t i n g l e a s e . A G E N T ( C O M P A N Y ) : C i t y o f R e n t o n B y : D e n i s L a w , M a y o r A L L O T H E R T E R M S A N D C O N D I T I O N S o f s a i d A g r e e m e n t r e m a i n u n c h a n g e d . , / A t t e s t : I 7 / a s o n A . S e t h , C i t y C l e r l T e n a n t / L e s s e e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ D a t e 2 7 / L a n d l o r d / L s o t _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ D a t e _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ T e n a n t / L e s s e e : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ D a t e _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ L a n d l o r d / L e s s o r _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ D a t e _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ A G E N D A I T E M # 6 . b ) K i d d e r M a t h e w s K i d d e r M a t h e w s 1 2 8 8 6 I n t e r u r b a n A v e n u e S o u t h S e a t t l e , W A 9 8 1 6 8 P h o n e : ( 2 0 6 ) 2 4 8 - 7 3 0 0 F a x : ( 2 0 6 ) 2 4 8 - 7 3 4 2 C o m m e r c i a l B r o k e r s A s s o c i a t i o n 2 0 1 1 A L L R I G H T S R E S E R V E D C B A F o r m R R R e n t R i d e r R e v . 1 / 2 0 1 1 P a g e 1 o f 2 c W R E N T R I D E R C B A T e x t D i s c l a i m e r : T e x t d e l e t e d b y l i c e n s e e i n d i c a t e d b y s t r i k e . N e w t e x t i n s e r t e d b y l i c e n s e e i n d i c a t e d b y s m a l l c a p i t a l l e t t e r s . T h i s R e n t R i d e r ( ‘ R i d e r ” ) i s a p a r t o f t h e l e a s e a g r e e m e n t d a t e d O c t o b e r 2 , 2 0 1 4 ( t h e “ L e a s e ” ) b e t w e e n C i t y o f R e n t o n ( “ L a n d l o r d ” ) a n d A m a z i n g G r a c e L u t h e r a n C h u r c h ( ‘ T e n a n t ” ) c o n c e r n i n g t h e s p a c e c o m m o n l y k n o w n a s 2 0 0 M i l l B u i l d i n g ( t h e “ P r e m i s e s ” ) , l o c a t e d a t t h e p r o p e r t y c o m m o n l y k n o w n a s 2 0 0 M i i i A v e n u e S o u t h . R e n t o n . W A ( t h e “ P r o p e r t y ” ) . 1 . B A S E M O N T H L Y R E N T S C H E D U L E . T e n a n t s h a l l p a y L a n d l o r d b a s e m o n t h l y r e n t d u r i n g t h e L e a s e T e r m a c c o r d i n g t o t h e f o l l o w i n g s c h e d u l e : L E A S E S T R U C T U R E T H I R D F L O O R : L e a s e Y e a r ( S t a t e d i n Y e a r s o r M o n t h s ) M o n t h s 0 1 - 0 3 M o n t h s 0 4 - 1 2 M o n t h s 1 3 - 2 4 M o n t h s 2 5 - 3 6 M o n t h s 3 7 - 4 8 M O N T H S 4 9 - 6 0 M O N T H S 6 1 - 7 2 B a s e M o n t h l y R e n t A m o u n t $ 0 . 0 0 $ ] i . $ i Q Q $ 1 8 . 5 0 $ i 2 Q Q $ 1 9 . 5 0 $ 2 0 . 0 0 L E A S E S T R U C T U R E F I R S T F L O O R E x r E N 5 I O N ( T O C O M M E N C E U P O N E X P I R A T I O N O F E X I S T I N G T E R M ) : L E A S E Y E A R ( S T A T E D I N Y E A R S O R M O N T H S ) M O N T H S 0 1 - 1 2 B A S E M O N T H L Y R E N T A M O U N T $ 2 1 . 0 0 R A T E T O I N C R E A S E A N N U A L L Y B Y $ 0 . 5 0 F S F . L E A S E T E R M E X T E N S I O N S H A L L E X P I R E C O T E R M I N O U S W I T H L E A S E E X P I R A T J O N O F T H I R D F L O O R T E R M C O N S U M E R P R I C E I N D E X A D J U S T M E N T O N B A S E M O N T H L Y R E N T . T h e b a s e m o n t h l y r e n t s h a l l b e i n c r e a s e d o n t h e f i r s t d a y o f t h e s e c o n d y e a r o f t h e L e a s e a n d o n t h e f i r s t d a y o f e a c h y e a r o f t h e L e a s e t h e r e a f t e r ( e a c h , a n “ A d j u s t m e n t D a t e ” ) d u r i n g t h e t e r m o f t h i s L e a s e ( b u t n o t d u r i n g a n y e x t e n s i o n t e r m ( s ) u n l e s s s p e c i f i c a l l y s e t f o r t h e l s e w h e r e i n t h e L e a s e o r a n o t h e r R i d e r a t t a c h e d t h e r e t o ) . T h e i n c r e a s e s h a l l b e d e t e r m i n e d i n a c c o r d a n c e w i t h t h e i n c r e a s e i n t h e U n i t e d S t a t e s D e p a r t m e n t o f L a b o r , B u r e a u o f L a b o r S t a t i s t i c s , C o n s u m e r P r i c e I n d e x f o r A l l U r b a n C o n s u m e r s ( a l l i t e m s f o r t h e g e o g r a p h i c a l s t a t i s t i c a l a r e a i n w h i c h t h e P r e m i s e s i s l o c a t e d o n t h e b a s i s o f 1 9 8 2 1 9 8 ’ l e q u a l s 1 0 0 ) ( t h e I n d e x ” ) . T h e b a s e m o n t h l y t e n t p a y a b l e i m m e d i a t e l y p r i o r t o t h e a p p l i c a b l e a d j u s t m e n t d a t e s h a l l b e i n c r e a s e d b y t h e p e r c e n t a g e t h a t t h e I n d e x p u b l i s h e d f o r t h e d a t e n e a r e s t p r e c e d i n g t h e a p p l i c a b l e A d j u s t m e n t D a t e h a s i n c r e a s e d o v e r t h e I n d e x p u b l i s h e d f o r t h e d a t e n e a r e s t p r e c e d i n g t h e f i r s t d a y o f t h e L e a s e Y e a r f r o m w h i c h t h e a d j u s t m e n t i s b e i n g m e a s u r e d . U p o n t h e c a l c u l a t i o n o f e a c h i n c r e a s e , L a n d l o r d s h a l l n o t i f y . b a s e m o n t h l y r e n t p a y a b l e h e r e u n d e r . W i t h i n t w e n t y ( 2 0 ) d a y s o f t h e d a t e o f T e n a n t o f t h e . . - I N I T I A L S : L A N D L O R D _ _ _ _ _ _ _ _ _ _ D A T E 3 ( 3 / / I T E N A N T _ _ _ _ _ _ _ _ _ _ _ _ _ D A T E 7 / L A N D L O R D _ _ _ _ _ _ _ _ _ _ _ D A T E _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ T E N A N T _ _ _ _ _ _ _ _ _ _ _ _ _ D A T E _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ E 2 . A G E N D A I T E M # 6 . b ) K i d d e r M a t h e w s K i d d e r M a t h e w s 1 2 8 8 6 I n t e r u r b a n A v e n u e S o u t h S e a t t l e , W A 9 8 1 6 8 P h o n e : ( 2 0 6 ) 2 4 8 - 7 3 0 0 F a x : ( 2 0 6 ) 2 4 8 - 7 3 4 2 © C o m m e r c i a l B r o k e r s A s s o c i a t i o n 2 0 1 1 A L L R I G H T S R E S E R V E D C B A F o r m R R R e n t R i d e r R e v . 1 / 2 0 1 1 P a g e 2 o f 2 c W R E N T R I D E R C B A T e x t D i s c l a i m e r : T e x t d e l e t e d b y l i c e n s e e i n d i c a t e d b y s t r i k e . N e w t e x t i n s e r t e d b y l i c e n s e e i n d i c a t e d b y s m a l l c a p i t a l l e t t e r s . L a n d l o r d ’ s n o t i c e , T e n a n t s h a l l p a y t o L a n d l o r d t h e a m o u n t o f a n y d e f i c i e n c y i n R e n t p a i d b y T e n a n t f o r t h e p e r i o d f o l l o w i n g t h e s u b j e c t A d j u s t m e n t D a t e , a n d s h a l l t h e r e a f t e r p a y t h e i n c r e a s e d R e n t u n t i l r e c e i v i n g t h e n e x t n o t i c e o f i n c r e a s e f r o m L a n d l o r d . I f t h e c o m p o n e n t s o f t h e I n d e x a r e m a t e r i a l l y c h a n g e d a f t e r t h e C o m m e n c e m e n t D a t e , o r i f t h e I n d e x i s d i s c o n t i n u e d d u r i n g t h e L e a s e t e r m , L a n d l o r d s h a l l n o t i f y T e n a n t o f a s u b s t i t u t e p u b l i s h e d i n d e x w h i c h , i n L a n d l o r d ’ s r e a s o n a b l e d i s c r e t i o n , a p p r o x i m a t e s t h e I n d e x , a n d s h a l l u s e t h e s u b s t i t u t e i n d e x t o m a k e s u b s e q u e n t a d j u s t m e n t s i n b a s e m o n t h l y r e n t . I n n o e v e n t s h a l l b a s e m o n t h l y r e n t b e d e c r e a s e d p u r s u a n t t o t h i s R i d e r . 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A G E N D A I T E M # 6 . b ) AB - 1612 City Council Regular Meeting - 14 Mar 2016 SUBJECT/TITLE: Temporary Road Closures for the Sunset Lane NE Improvement Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Transportation Systems Division STAFF CONTACT: Keith Woolley, Transportation Design Project Manager EXT.: 7318 FISCAL IMPACT: Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: Periodic temporary street closures within the Sunset Lane NE Improvement Project are required to reconstruct several sections of the roadways. These street closures will occur in two phases as outlined below: Phase 1 - Approve a closure of up to 120 calendar days beginning spring 2016 of the following locations:  Sunset Lane NE from the library to Glennwood Avenue NE.  Glennwood Avenue NE from Sunset Lane NE to Harrington Avenue NE.  Harrington Avenue NE between Sunset Blvd NE and NE 10th Street. Phase 2 - Approve a closure of up to 90 calendar days beginning summer 2016 of the following locations:  Sunset Lane NE from the library to NE 10th Street.  NE 10th Street between Harrington Avenue NE and NE Sunset Blvd. EXHIBITS: A. Issue Paper B. Sunset Lane Proposed Closure (Map) C. Draft Resolution STAFF RECOMMENDATION: Approve the periodic temporary street closures for Phase 1 and Phase 2 of the Sunset Lane NE Improvement Project as summarized above, and adopt a Resolution authorizing these closures to accommodate construction required for the project. AGENDA ITEM #6. c) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:March 2, 2016 TO:Randy Corman, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Public Works Administrator STAFF CONTACT:Keith Woolley, Project Manager, ext. 7318 SUBJECT:Temporary Road Closures for the Sunset Lane NE Improvement Project ISSUE: Should Council approve periodic temporary road closures for the Sunset Lane NE Improvement Project as summarized below, and adopt a Resolution authorizing these closures to accommodate construction required for the project? Phase 1 (up to 120 calendar days to take place beginning spring 2016): Sunset Lane NE from the library to Glennwood Avenue NE Glennwood Avenue NE from Sunset Lane NE to Harrington Avenue NE Harrington Avenue NE between Sunset Blvd. NE and NE 10th Street Phase 2 (up to 90 calendar days beginning summer 2016): Sunset Lane NE from the library to NE 10th Street NE 10th Street between Harrington Avenue NE and Sunset Blvd. NE RECOMMENDATION: Approve the periodic temporary road closures for Phase 1 and Phase 2 of the Sunset Lane NE Improvement Project as summarized above, and adopt a Resolution authorizing these closures to accommodate construction required for the project. BACKGROUND: The Sunset Lane NE Improvement Project will provide a number of upgrades to increase mobility and enhance the neighborhood. Traffic improvements will include raised intersections, new curb and gutter, upgraded pedestrian ramps and crosswalks, street lighting and streetscape elements such as street trees. The project will also address the relocation of public and franchise utilities. AGENDA ITEM #6. c) Randy Corman, Council President Members of the Renton City Council Page 2 of 2 March 2, 2016 In order to reconstruct several sections of the roadways within the Sunset Lane NE Improvement Project in an efficient manner with minimal impact to the community it is necessary to conduct periodic temporary road closures in two phases. Such road closures are tentatively scheduled to take place during the spring and summer months of 2016. Those road closures will be: Phase 1 (up to 120 calendar days to take place beginning spring 2016): Sunset Lane NE from the library to Glennwood Avenue NE Glennwood Avenue NE from Sunset Lane NE to Harrington Avenue NE Harrington Avenue NE between NE Sunset Blvd. and NE 10th Street Phase 2 (up to 90 calendar days beginning summer 2016): Sunset Lane NE from the library to NE 10th Street NE 10th Street between Harrington Avenue NE and Sunset Blvd. NE Residents and businesses within the vicinity of the project will receive notification prior to the road closures, or any other changes related to the project that may affect them directly either via phone or door hangers. cc:Chip Vincent, Community and Economic Development Administrator Mark Peterson, Fire Chief/Fire and Emergency Services Department Administrator Kevin Milosevich, Chief of Police Erik Wallgren, Deputy Fire Chief Ed VanValey, Deputy Police Chief Chad Karlewicz, Police Commander Jennifer Henning, Planning Director Cliff Long, Economic Development Director Bob Hanson, Transportation Design Manager Keith Woolley, Transportation Design Project Manager Heather Ulit, Administrative Secretary I AGENDA ITEM #6. c) AGENDA ITEM #6. c) 1  CITY OF RENTON, WASHINGTON    RESOLUTION NO. ________    A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE  PERIODIC TEMPORARY CLOSURES OF SUNSET LANE NE, GLENNWOOD AVENUE  NE, HARRINGTON AVENUE NE AND NE 10TH STREET, FOR THE SUNSET LANE NE  IMPROVEMENT PROJECT.    WHEREAS, as part of the Transportation Element of the Sunset Area Revitalization Plan,  the objective of the Sunset Lane NE Improvement Project is to design and construct  improvements to Sunset Lane and surrounding streets to support the redevelopment of the  Sunset Area Community by improving all forms of mobility; and  WHEREAS, this project will provide a number of improvements to improve mobility and  to enhance the neighborhood.  Traffic improvements will include raised intersections, new curb  and gutter, upgraded pedestrian ramps and crosswalks, street lighting, and streetscape  elements such as street trees.  The project will also address the relocation of public and  franchise utilities; and   WHEREAS, In order to reconstruct several of the roadways within the project in an  efficient manner with minimal impact on the community, two phases of periodic temporary  street closures will be required; and  WHEREAS, Phase 1 of the project, tentatively beginning in Spring 2016, may require  periodic closures for up to 120 calendar days of Sunset Lane NE from the KCLS Library to  Glennwood Avenue NE;  Glennwood Avenue NE, from Sunset Lane NE to Harrington Avenue  NE; and, Harrington Avenue NE between NE Sunset Blvd and NE 10th Street; and  AGENDA ITEM #6. c) RESOLUTION NO. ________  2  WHEREAS, Phase 2 of the project, tentatively beginning Summer 2016, may require  periodic closures for up to 90 calendar days of Sunset Lane NE, from the KCLS Library to NE 10th  Street; and NE 10th Street, between Harrington Avenue NE and NE Sunset Boulevard; and  WHEREAS, pursuant to RMC 9‐9‐3 the City Council is to authorize such closures by  means of a resolution; and  WHEREAS, the City wishes to provide full and adequate notice to the public of the  extent and nature of such closures;  NOW, THEREFORE, THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS:  SECTION I.  The above recitals are found to be true and correct in all respects.  SECTION ll.  The City Council does hereby authorize the temporary closures to allow  the City to complete the Sunset Lane NE Improvement Project as follows:   Sunset Lane NE from the KCLS Library to Glennwood Avenue NE;  Glennwood  Avenue NE, from Sunset Lane NE to Harrington Avenue NE; and, Harrington  Avenue NE between NE Sunset Blvd and NE 10th Street, tentatively beginning in  Spring 2016 for up to 120 calendar days; and   Sunset Lane NE, from the KCLS Library to NE 10th Street; and NE 10th Street,  between Harrington Avenue NE and NE Sunset Boulevard. tentatively beginning  Summer 2016 for up to 90 days.  SECTION III. The Public Works Department is hereby authorized and directed to take  those steps necessary to provide full and adequate notice to the public of the temporary  closures, including the notice required by RMC 9‐9‐2.     AGENDA ITEM #6. c) RESOLUTION NO. ________  3  PASSED BY THE CITY COUNCIL this _______ day of ____________________, 2016.       __________________________________   Jason A. Seth, City Clerk           APPROVED BY THE MAYOR this _______ day of ____________________, 2016.       __________________________________   Denis Law, Mayor           Approved as to form:      __________________________________  Lawrence J. Warren, City Attorney    Date of Publication: __________________     RES:1697:2/29/16:scr  AGENDA ITEM #6. c) AB - 1618 City Council Regular Meeting - 14 Mar 2016 SUBJECT/TITLE: Request for Water Service Transfer from King County Water District No. 90 Related to Chelan Creek Development RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Abdoul Gafour, Water Utility Manager EXT.: 7210 FISCAL IMPACT: Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: King County Water District No. 90 (District 90) has requested the transfer of water service for four residential water customers from District 90 to the City of Renton water system related to the construction of City utilities by the Chelan Creek development. District 90 also requested the waiver of the City water system development charge for the subject properties. EXHIBITS: A. Issue Paper B. Vicinity Map C. Letter from King County Water District 90 STAFF RECOMMENDATION: Approve the transfer of water service from District 90 to the City of Renton for four residential properties and also waive the City’s water system development charges for the same properties. AGENDA ITEM #6. d) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:February 29, 2016 TO:Randy Corman, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Public Works Administrator STAFF CONTACT:Abdoul Gafour, Water Utility Manager, ext. 7210 SUBJECT:Request for Water Service Transfer from King County Water District No. 90 Related to Chelan Creek Development ISSUE: Should Council approve the transfer of water service from King County Water District No. 90 (District 90) to the City of Renton for four residential customers related to the construction of City utilities by the Chelan Creek development? Should Council authorize waiver of the City’s water system development charge for the subject properties? RECOMMENDATION: Approve the transfer of water service from District 90 to the City of Renton for four residential properties. Authorize waiver of the City’s water system development charges for the same properties. BACKGROUND SUMMARY: As part of the Chelan Creek development, the developer Chelan Creek, LLC will install a new 8-inch City water main in Chelan Avenue SE to serve the 14 new lots in the subdivision. In order to install the new water main and other utilities for the subdivision, an old existing 4-inch water line belonging to District 90 needs to be abandoned. The existing line served four residential properties and District 90 has requested the transfer of these four customers to Renton’s water system by connecting to the new water main to be installed by the developer. The subject properties are: 973 Chelan Avenue NE, Tax lot 1023059211 960 Chelan Avenue NE, Tax lot 1023059288 AGENDA ITEM #6. d) Mr. Corman, Council President Page 2 of 2 February 29, 2016 \AGad 964 Chelan Avenue NE, Tax lot 1023059305 922 Chelan Avenue NE, Tax lot 1023059119 District 90 has notified the affected customers and also held a public meeting on July 25, 2015 to provide an opportunity for the customers to address their concerns with the proposed transfer. No concerns or objections were received. District 90 has also requested the City waive the water system development charges for the four properties since they have been receiving water service for over 50 years and will not gain additional benefit from the proposed transfer of water service. The developer, Chelan Creek, LLC, has agreed to pay for all construction costs related to the transfer of water service for these four properties to the new water line, including the installation of the new City water meters. Staff recommends Council approve the transfer of water service for the four subject properties to the new City water line since the transfer is consistent with City’s water service policies and with the East King County Coordinated Water System Plan. Staff also recommends that Council waive the water system development charges for the subject properties based on previous similar requests for water service transfer of existing District 90 customers that are within the City’s water service area. Attachment cc: Lys Hornsby, Utility Systems Director File AGENDA ITEM #6. d) 2,257 188 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 2/23/2016 Legend 128064 THIS MAP IS NOT TO BE USED FOR NAVIGATION Feet Notes 128 WGS_1984_Web_Mercator_Auxiliary_Sphere City and County Boundary Other City of Renton Addresses Parcels AGENDA ITEM #6. d) K i n g C o u n t y W a t e r D i s t r i c t N o . 9 0 1 5 6 0 6 S o u t h E a s t 1 2 8 t h S t r e e t R e n t o n , W a s h i n g t o n 9 8 0 5 9 - 4 5 4 0 P h o n e : 4 2 5 - 2 5 5 - 9 6 0 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ F a x : 4 2 5 - 2 7 7 - 4 1 2 8 M r . A b d o u l G a f o u r W a t e r U t i l i t y M a n a g e r R E C E I V E D C i t y o f R e n t o n l O 5 5 S G r a d y W a y A U G 1 7 2 0 1 R e n t o n , W A 9 8 0 5 7 A u g u s t 1 4 2 0 1 5 C I T Y O F R E N T O N U T I L I T Y S Y S T E M S R e : P r o p o s e d t r a n s f e r o f f o u r e x i s t i n g w a t e r c u s t o m e r s f r o m K C W D 9 O t o C i t y o f R e n t o n D e a r M r . G a f o u r , K i n g C o u n t y W a t e r D i s t r i c t N o . 9 0 w o u l d l i k e t o r e q u e s t t h e t r a n s f e r o f f o u r e x i s t i n g r e s i d e n t i a l w a t e r c u s t o m e r s t o t h e C i t y o f R e n t o n . T h e s e c u s t o m e r s a r e l o c a t e d a t t h e f o l l o w i n g a d d r e s s e s : • 9 7 3 C h e l a n A v e n u e N E , R e n t o n , W A 9 8 0 5 9 - T a x l o t 1 0 2 3 0 5 9 2 1 1 • 9 6 0 C h e l a n A v e n u e N E , R e n t o n , W A 9 8 0 5 9 - T a x l o t 1 0 2 3 0 5 9 2 8 8 • 9 6 4 C h e l a n A v e n u e N E , R e n t o n , W A 9 8 0 5 9 - T a x l o t 1 0 2 3 0 5 9 3 0 5 • 9 2 2 C h e l a n A v e n u e N E , R e n t o n , W A 9 8 0 5 9 - T a x l o t 1 0 2 3 0 5 9 1 1 9 T h e s e p r o p e r t i e s a r e c u r r e n t l y s e r v e d b y t h e D i s t r i c t t h r o u g h a 4 - i n c h s t e e l w a t e r m a i n t h a t i s w e l l o v e r f i f t y y e a r s o l d , h a s s e r v e d i t s u s e f u l l i f e , a n d i s i n n e e d o f r e p l a c e m e n t . T h e s u b j e c t p r o p e r t i e s a r e a l s o w i t h i n t h e C i t y ’ s w a t e r s e r v i c e a s e s t a b l i s h e d b y E a s t K i n g C o u n t y C o o r d i n a t e d W a t e r S y s t e m P l a n a n d a l s o a s s h o w n i n t h e C i t y ’ s 2 0 1 2 W a t e r S y s t e m P l a n . T h e c o o r d i n a t e d w a t e r s y s t e m p l a n a l l o w s f o r t h e t r a n s f e r o f e x i s t i n g w a t e r c u s t o m e r s t o a n a d j o i n i n g a n d d e s i g n a t e d p u r v e y o r o n a n e c o n o m i c b a s i s o r b y m u t u a l a g r e e m e n t . J K M o n a r c h , L L C , a l o c a l d e v e l o p e r , h a s r e c e i v e d t h e C i t y ’ s a p p r o v a l f o r a n e w d e v e l o p m e n t k n o w n a s t h e C h e l a n C r e e k P U D t h a t i s d i r e c t l y t o t h e s o u t h o f t h e s e p r o p e r t i e s . S i n c e t h e d e v e l o p m e n t i s w i t h i n t h e C i t y o f R e n t o n ’ s w a t e r s e r v i c e a r e a , t h e d e v e l o p e r w i l l i n s t a l l a n e w 8 - i n c h C i t y w a t e r m a i n i n C h e l a n A v e N E f r o m N E 1 0 t h S t r e e t t o t h e s o u t h t h a t w i l l b e n e x t t o t h e o l d D i s t r i c t ’ s 4 - i n c h s t e e l m a i n . T h e D i s t r i c t w o u l d l i k e t o p h a s e o u t i t s s e r v i c e t o t h e s e p r o p e r t i e s a n d t r a n s f e r w a t e r s e r v i c e t o t h e C i t y . T h e t r a n s f e r o f t h e c u s t o m e r s f r o m t h e e x i s t i n g D i s t r i c t ’ s m a i n t o t h e n e w C i t y ’ s w a t e r m a i n w o u l d r e q u i r e t h e i n s t a l l a t i o n o f n e w w a t e r s e r v i c e l i n e s , m e t e r s a n d r e - c o n n e c t i n g t h e e x i s t i n g p r i v a t e w a t e r s e r v i c e l i n e s t o t h e n e w m e t e r s . J K M o n a r c h h a s a g r e e d t o p e r f o r m t h e d e s i g n a n d c o n s t r u c t i o n o f t h i s w o r k a s p a r t o f t h e i r p r o j e c t a t n o a d d i t i o n a l c o s t t o t h e D i s t r i c t o r t o t h e C i t y . A G E N D A I T E M # 6 . d ) T h e Di s t r i c t al s o re q u e s t s th a t th e Ci t y wa i v e th e “W a t e r S y s t e m D e v e l o p m e n t C h a r g e (S D C ) re l a t e d to t h e s e fo u r ex i s t i n g c u s t o m e r s . S i n c e th e y a r e ex i s t i n g c u s t o m e r s , th e i r or i g i n a l sy s t e m “b u y - i n ” w a s le s s th a n $2 5 0 pe r lo t w h e n p u r c h a s e d ov e r fi f t y y e a r s ag o . Th e Di s t r i c t in v i t e d th e af f e c t e d c u s t o m e r s to a pu b l i c m e e t i n g on Ju l y 21 , 20 1 5 , to pr o v i d e a n o p p o r t u n i t y to s h a r e c o n c e r n s an d a s k q u e s t i o n s a b o u t th e p r o p o s e d tr a n s f e r of w a t e r se r v i c e . T h e Di s t r i c t al s o s e n t a s u m m a r y of w a t e r bi l l s (f o r th e p a s t th r e e y e a r s ) to e a c h c u s t o m e r in o r d e r to pr o v i d e th e m wi t h a c o m p a r i s o n of th e Di s t r i c t ’ s w a t e r r a t e s wi t h th e Ci t y ’ s w a t e r ra t e s . T h e r e w e r e no c o n c e r n s or o b j e c t i o n s re c e i v e d fr o m th e s e c u s t o m e r s . P l e a s e c o n t a c t me if yo u h a v e an y q u e s t i o n s re g a r d i n g th i s r e q u e s t to tr a n s f e r fo u r ex i s t i n g KC W D 9 O c u s t o m e r s to th e Ci t y of R e n t o n . T h a n k yo u fo r yo u r ti m e an d co n s i d e r a t i o n . S i n c e r e l y , - , / —‘ h ) D a r c e y J. P e t e r s o n G e n e r a l M a n a g e r Ki n g Co u n t y W a t e r Di s t r i c t #9 0 4 2 5 - 2 5 5 - 9 6 0 0 Cc : KC W D 9 O Bo a r d of C o m m i s s i o n e r s , J o s h u a De r a i t u s , O p e r a t i o n s M a n a g e r , La u r i e Fu l t o n , S t a n t e c En g i n e e r i n g , C h e l a n C r e e k Fi l e AG E N D A I T E M # 6 . d ) AB - 1621 City Council Regular Meeting - 14 Mar 2016 SUBJECT/TITLE: Olympic Pipeline Franchise Agreement RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Lys Hornsby, Utility Systems Director EXT.: 7239 FISCAL IMPACT: Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ 15,000 Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: The franchise agreement permits Olympic Pipeline (OPL) to construct, operate and maintain existing pipeline facilities together with equipment and appurtenances for the transportation of petroleum products within and through public rights-of-way within the City of Renton. The City opted to notify OPL that the current franchise agreement will need to be replaced when it expired in January 2016. The franchise renewal will include review and updates to the current franchise to match elements of model pipeline ordinances developed at the state level, review and update specific testing and construction requirements that have been completed in the current franchise, update insurance and indemnification language and add new sections, including dispute resolution and discrimination prohibited. Revenue generated will be $15,000 per year, and if the new Olympic Pipeline Ordinance/Franchise Agreement will expire in 10 years with an option for a 10-year extension. The franchise becomes effective five days after publication. EXHIBITS: A. Issue Paper B. Draft Ordinance (Franchise Agreement) STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into the proposed franchise agreement with Olympic Pipeline. The agreement becomes effective five days after publication. AGENDA ITEM #6. e) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:March 1, 2016 TO:Randy Corman, Council President Members of the Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Public Works Administrator STAFF CONTACT:Lys Hornsby, Utility Systems Director, ext. 7239 SUBJECT:Olympic Pipeline Franchise Agreement ISSUE: Should Council authorize the Mayor and City Clerk to enter into the proposed franchise agreement with Olympic Pipeline? RECOMMENDATION: Authorize the Mayor and City Clerk to enter into the proposed franchise agreement with Olympic Pipeline. The agreement becomes effective five days after publication. BACKGROUND SUMMARY: The proposed franchise agreement permits Olympic Pipeline (OPL) to construct, operate and maintain existing pipeline facilities together with equipment and appurtenances for the transportation of petroleum products within and through public rights-of-way within the City of Renton. The City opted to notify OPL that the current franchise agreement will need to be replaced when it expired in January 2016. The franchise renewal will include review and updates to the current franchise to match elements of model pipeline ordinances developed at the state level, review and update specific testing and construction requirements that have been completed in the current franchise, update insurance and indemnification language and add new sections, including dispute resolution and discrimination prohibited. AGENDA ITEM #6. e) Randy Corman, Council President Members of the Renton City Council Page 2 of 3 March 1, 2016 \LLHtp The franchise is formatted to group similar items together. Sections 1-6 cover the basic franchise approval. Sections 7-12 cover general work activities. Sections 13-19 cover basic legal concerns. Section 20-22 provide for final franchise adoption. OUTLINE FOR NEW OLYMPIC PIPELINE FRANCHISE AGREEMENT: 1.Definitions: Provides definitions of key terms used in the agreement. 2.Purpose: Explains purpose of the cooperative agreement. 3.Privileges Conveyed: Grants basic franchise rights to OPL. 4.Term: Defines length of agreement as 10 years, with an option to extend for an additional 10 years. 5.Assignment and Transfer of Franchise: Requires Council approval for transfer. 6.Compliance with Laws and Standards: Explains legal obligations for Olympic Pipeline. 7.Construction on or within Franchise Area: Outlines permitting, bonds, restoration and other construction requirements. 8.Abandonment or Removal of Facilities: Abandoned facilities to be removed with appropriate permits and city approval. 9.Operations and Maintenance – Inspection and Testing: Provides requirements for pipeline protection from other construction activities. 10.Damage Prevention Program: OPL will provide the City the public notice and follow-up requirements for any excavation activities around OPL’s pipelines. 11.Leaks, Spills, Ruptures and Emergency Response: OPL shall have a written emergency response plan and procedure for locating leaks, spills and ruptures and for shutting down valves as rapidly as possible, as required by need and/or laws. 12.Required Relocation of Facilities: Olympic Pipeline is required to relocate its facilities at its cost when there are identified conflicts with new city streets or utilities. 13.Termination, Violations and Remedies: Standard franchise language. 14.Dispute Resolution: This is a new section, which provides a defined process for addressing default issues between OPL and the city. 15.Indemnification: This section has been updated by the Risk Management Division and City Attorney Department. 16.Insurance: This section has been updated by the Risk Management Division. 17.Annual Franchise Fee: As consideration for this franchise and for the use of the franchise area, Olympic Pipeline agrees to pay an annual fee of $15,000. The annual fee shall increase each year throughout the term of this franchise and any renewal terms by 3%. 18.Olympic Accepts Franchise Area “As Is:” OPL agrees and accepts the franchise area in an “as is” condition. 19.Discrimination Prohibited: This is a new section which will be included in all future franchise agreements. 20.Notice: Outlines noticing procedures and contact information. AGENDA ITEM #6. e) Randy Corman, Council President Members of the Renton City Council Page 3 of 3 March 1, 2016 \LLHtp 21.Miscellaneous: Minor clarifications, including stating that franchise requirements apply to Olympic Pipeline contractors and utility easements to be required for future street vacations. 22.Effective Date: Franchise becomes effective five days after publication. CONCLUSION: The new Olympic Pipeline Franchise Agreement has been updated to address new laws and city policies that have been added or changed during the last term of the franchise. Since the franchise recently expired, it is important that the new franchise be executed as soon as possible. cc:Mark Peterson, Fire Chief/Fire & Emergency Services Administrator Chip Vincent, Community & Economic Development Administrator Chad Michael, Deputy Fire Chief Erik Wallgren, Deputy Fire Chief Lys Hornsby, Utility Systems Director Jennifer Henning, Planning Director AGENDA ITEM #6. e) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, GRANTING OLYMPIC PIPELINE COMPANY, AN INTERSTATE CORPORATION, INCORPORATED IN THE STATE OF DELAWARE, ITS SUCCESSORS AND ASSIGNS, A NON -EXCLUSIVE PRIVILEGE AND FRANCHISE, SUBJECT TO THE TERMS AND LIMITATIONS PROVIDED IN THIS ORDINANCE, TO CONSTRUCT, REPAIR, REPLACE, OPERATE, AND MAINTAIN, ITS EXISTING 20-INCH, 16-INCH AND 12.75-INCH DIAMETER PIPELINES TOGETHER WITH EQUIPMENT AND REQUIRED APPURTENANCES BENEATH THE RIGHTS-OF-WAY WITHIN AND THROUGH THE CITY OF RENTON, WASHINGTON. THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, ORDAINS AS FOLLOWS: SECTION I. Definitions For the purposes of this Franchise and any attachments, the following defined terms, phrases, words and their derivations shall have the meaning provided below. When not inconsistent with the context in which the word is used, words used in the present tense include the future, words in the plural include the singular, words in lower case shall have their defined meaning even if the words are not capitalized, and words in the singular include the plural. Undefined words shall be given their common and ordinary mean ing. 1.1 Administrator: Means the Administrator of Renton’s Community and Economic Development Department or designee, or any successor office responsible for management of Renton’s public properties. 1.2 Construct or Construction: Means to remove, replace, repair, and/or restore any existing Facility, and may include, but is not limited to, digging and/or excavating to remove, replace, repair, and restore existing pipeline(s) and/or Facilities. AGENDA ITEM #6. e) ORDINANCE NO. ________ 2 1.3 Environmental Law: Means and shall include the Resource Conservation and Recovery Act, 42 U.S.C. § 6901 et seq.; Comprehensive Environmental Response, Compensation, and Liability Act, 42 U.S.C. § 9601 et seq.; Hazardous Materials Transportation Act, 49 U.S.C. § 1801 et seq.; Federal Water Pollution Control Act, 33 U.S.C. § 1257 et seq.; Clean Air Act, 42 U.S.C. § 7401 et seq.; Toxic Substances Control Act, 15 U.S.C. § 2601 et seq.; Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. § 136 et seq.; Occupational Safety and Health Act, 29 U.S.C. § 651 et seq.; Washington Hazardous Waste Management Act, RCW Chapter 70.105; and Washington Model Toxics Control Act, RCW Chapter 70.1050, as they exist or may be amended; or any law protecting of human health or the environment. 1.4 Facility or Facilities: Means any Olympic pipeline, pipeline system, line, valve, main, and appurtenance, part, structure or piece, used to transport, control, secure, route, or distribute Olympic’s Petroleum Product(s), existing as of the effective date of this Franch ise, or as those components may be added, constructed, modified or improved pursuant to this Franchise. 1.5 Franchise: Means this Ordinance and any related amendments, attachments, exhibits, or appendices. 1.6 Franchise Area: Means the Rights-of-Way, Public Ways and certain designated Public Properties within Renton’s jurisdictional boundaries, or under its control, including any areas annexed by Renton (but excluding properties upon which Olympic holds a private easement, license, or other property interest for its Facilities) during the term of this Franchise, in which case the annexed area shall become subject to the terms of this Franchise. AGENDA ITEM #6. e) ORDINANCE NO. ________ 3 1.7 Hazardous Substance: Means any hazardous, toxic, or dangerous substance, material, waste, pollutant, or contaminant, including all substances designated under the Resource Conservation and Recovery Act, 42 U.S.C. § 6901 et seq.; the Comprehensive Environmental Response, Compensation and Usability Act, 42 U.S.C. § 9601 et seq.; the Hazardous Materials Transportation Act, 49 U.S.C. § 1801 et seq.; the Federal Water Pollution Control Act, 33 U.S.C. § 1257 et seq.; the Clean Air Act, 42 U.S.C. § 7401 et seq.; the Toxic Substances Control Act, 15 U.S.C. § 2601 et seq.; the Federal Insecticide, Fungicide, Rodenticide Act, 7 U.S.C. § 136 et seq.; the Washington Hazardous Waste Management Act, RCW Chapter 70.105, and the Washington Model Toxics Control Act, RCW Chapter 70.1050, as they exist or may be amended; or any other Laws. The term “Hazardous Substance” shall specifically include petroleum and petroleum products and their by-products, residue, and remainder in whatever form or state. The term “Hazardous Substance” shall also be interpreted to include any substance which, after release into the environment, will or may reasonably be anticipated to cause death, disease, injury, illness, abnormalities, behavioral abnormalities, stunted or abnormal growth or development, or genetic abnormalities. 1.8 Improve or Improvements: Means modifications to, but not a change in, the nature of the existing pipeline(s) and/or Facilities, and improvement projects. 1.9 Laws: Means any federal, state, or municipal code, statute, ordinance, decree, executive order, guideline, regulation, regulatory program, rule, specification, standard, Environmental Laws, or governmental authority, as they exist, are amended, or may be created, that relate to petroleum, petroleum Operations (as defined in Subsection 1.12), Hazardous Materials (as defined in Subsection 1.7), Maintenance and/or Improvement of Facilities (as AGENDA ITEM #6. e) ORDINANCE NO. ________ 4 defined in Subsections 1.10 and 1.4, respectively, including but not limited to, 49 C.F.R. Part 195 (Transportation of Hazardous Liquids by Pipeline), Federal Pipeline Safety Act (49 U.S.C. 60101, et seq.), Pipeline Safety Code of Federal Regulations (Title 49 CFR Part 186 -199), RCW 19.122, Underground Utilities, RCW 81.88, Gas and Hazardous Liquid Pipelines, WAC 480-75, Hazardous Liquid Pipelines – Safety, as they exist or may be amended. 1.10 Maintenance or Maintain: Means any examining, fixing, testing, inspecting, installing, repairing, replacing, and/or restoration of the existing Facilities. 1.11 Olympic: Means the Olympic Pipe Line Company, an interstate pipeline corporation incorporated in the State of Delaware, and its successors and assigns, and agents, employees, contractors, subcontractors and volunteers. 1.12 Operate or Operations: Means Olympic’s use of Facilities to transport, distribute and handle of Petroleum or Petroleum Products within and through the Franchise Area. 1.13 Parties: Means the City of Renton and Olympic Pipe Line Company. 1.14 Petroleum or Petroleum Products: Means and includes, but is not limited to, motor gasoline, diesel fuel, and aviation jet fuel. It does not include natural gas. 1.15 Pipeline Corridor: Means the pipeline pathway through Renton’s jurisdictional boundaries in which Olympic Facilities are located, including any Rights-of-Way, designated Public Property, Public Ways and/or easement over, under and through private property. 1.16 Public Properties: Means present and/or future property owned or leased by Renton within Renton’s present and/or future control and/or jurisdictional boundaries. 1.17 Public Ways: Means any highway, street, alley, sidewalk, utility easement (unless their use is otherwise restricted for other users), or other public Rights-of-Way for motor AGENDA ITEM #6. e) ORDINANCE NO. ________ 5 vehicles or any other uses under Renton’s control and/or in its jurisdictional boundaries, consistent with RCW 47.24.020 (Jurisdiction, control) and 47.52.090 (Cooperative agreements — Urban public transportation systems — Title to highway — Traffic regulations — Underground utilities and overcrossings — Passenger transportation — Storm sewers — City street crossings). 1.18 Renton: Means the City of Renton, a municipal corporation of the State of Washington, and its successors and assigns. 1.19 Rights-of-Way: Means the surface and the space above and below streets, roadways, highways, avenues, courts, thoroughfares, lanes, alleys, sidewalks, easements, and similar Public Property, Public Ways, and areas located within the Franchise Area. 1.20 Work: Means to operate, construct, improve, and/or maintain by, for, or at Olympic’s request. SECTION II. Purpose 2.1 Conditions: The purpose of this Franchise is to delineate the conditions relating to Olympic’s use of the Franchise Area and to create a foundation for the Parties to work cooperatively in the public’s best interests after this Ordinance becomes effective. This Franchise is granted subject to Renton’s land use authority, public highway authority, police powers, and franchise authority, and is conditioned upon the terms and conditions provided in this Franchise, and Olympic’s compliance with all Laws. 2.2 Risk and Liability: By accepting this Franchise, Olympic assumes all risks or liabilities related to the Franchise, with no risk or liability conferred upon Renton except to the extent of any risk or liability resulting from the negligence or willful misconduct of Renton, its AGENDA ITEM #6. e) ORDINANCE NO. ________ 6 employees or agents. This Franchise is granted upon the express condition that Renton retains the absolute authority to grant other or further franchises in, under, on, across, over, through, along or below any Franchise Area. This and other franchises shall, in no way, prevent or prohibit Renton from using any of its Franchise Area, or affect its jurisdiction over them or any part of them, and Renton retains absolute authority to make all changes, relocations, repairs, maintenance, establishments, improvements, dedications or vacations of same as Renton may see fit, including the dedication, establishment, maintenance and improvement of all new or existing Rights-of-Way, Public Property or Public Ways. SECTION III. Privileges Conveyed 3.1 Franchise Granted: Pursuant to the laws of the State of Washington including, but not limited to, RCW 47.24.020 (Jurisdiction, control), RCW 47.52.090 (Cooperative agreements — Urban public transportation systems — Title to highway — Traffic regulations — Underground utilities and overcrossings — Passenger transportation — Storm sewers — City street crossings), RCW 35A.47.040 (Franchises and permits — Streets and public ways), RCW 35A.21.160 (General application of laws to code cities), and RCW 35.22.280 (Specific pow ers enumerated), as they exist or may be amended, Renton grants, under the terms and conditions contained in this Franchise, to Olympic, a Delaware corporation which is authorized to transact business within the State of Washington, and its successors and assigns (subject to and as provided for in Section V), the privilege to construct, operate, maintain and improve its Facilities, together with all necessary equipment and appurtenances, for the transportation and handling of any Petroleum or Petroleum Products, within the existing Pipeline Corridor passing AGENDA ITEM #6. e) ORDINANCE NO. ________ 7 through the Franchise Area, such lands being more particularly described in Attachment 1 which is attached and fully incorporated by reference into the Franchise. 3.2 Limited Franchise: This Franchise conveys a limited privilege as to the Franchise Area in which Renton has an actual interest. It is not a warranty of title or interest in the Franchise Area. This privilege shall not limit Renton’s police powers, any statutory or inherent authority, jurisdiction over its property, Franchise Area, Rights-of-Way, or its zoning or land use authority. 3.3 Franchise is Non-Exclusive: Renton grants this non-exclusive Franchise to Olympic to operate, maintain and improve its existing Facilities as a liquid petroleum product delivery system for Olympic’s business. 3.4 Separate Approval Needed For New Pipeline: The limited privileges granted under this Franchise shall not convey any right to Olympic to install any new pipeline or Facilities without Renton’s express prior written consent. 3.5 Acknowledgement: Olympic acknowledges and warrants by its acceptance of the granted privileges, that it has carefully read and fully comprehends the terms and conditions of this Franchise. Olympic accepts all reasonable risks of the meaning of the provisions, terms and conditions of the Franchise. Olympic further acknowledges and states that it has fully studied and considered the requirements and provisions of this Franchise, and believes that the same are consistent with all Laws. 3.6 Enforceable Contract: Olympic specifically agrees to comply with the provisions of any applicable Laws, as they exist or may be amended. The express terms and conditions of AGENDA ITEM #6. e) ORDINANCE NO. ________ 8 the Franchise constitute a valid and enforceable contract between the Parties, subject to any Laws. 3.7 Prior Franchise Repealed: Upon the effective date of this Ordinance and acceptance of such Ordinance and Franchise by Olympic, all prior franchises between Renton and Olympic, or its predecessors in interest, which it has acquired for the distri bution and sale of electrical energy shall be deemed repealed. SECTION IV. Term 4.1 Length of Term: Each of the provisions of this Franchise shall become effective upon Olympic’s acceptance of the terms and conditions of this Franchise and shall remain in effect for ten (10) years, unless it is terminated pursuant to Section XIII, Termination, Violations, and Remedies. At any time not more than three (3) years nor less than one hundred and eighty (180) calendar days before the expiration of the Franchise term, Olympic may make a written request and Renton may consider, at its sole discretion, renewing this Franchise for an additional ten (10) year renewal period, unless either party expresses its intention in writing to terminate this Franchise at the conclusion of the ten (10) year term. 4.2 Extension upon Expiration: If the Parties fail to formally renew or terminate the Franchise prior to the expiration of its term or any extension, the Franchise shall be extended on a year-to-year basis (or such term as the Parties may mutually agree) until a renewed, terminated or extended Franchise is executed. SECTION V. Assignment and Transfer of Franchise AGENDA ITEM #6. e) ORDINANCE NO. ________ 9 5.1 City Council Approval Required: Olympic may not sell, assign, transfer, lease or dispose of this Franchise, either in whole or in part, and Olympic may not pass title or permit it to vest, either legally or equitably, in any person or entity without the passage of an ordinance or resolution. Such consent shall not be deemed to waive any of Renton’s rights to subsequently enforce Franchise related non-compliance issues that existed at or before Renton’s consent. 5.2 Acceptance: If Renton consents, within thirty (30) calendar days of that consent, Olympic shall file with Renton a written instrument evidencing such sale, as signment or transfer of ownership, with the assignee(s) or transferee(s) acceptance of the Franchise and all of its terms and conditions. SECTION VI. Compliance with Laws and Standards 6.1 Compliance: In every aspect related to this Franchise, including but not limited to all Work, Olympic shall comply with all applicable Laws and/or standards, as they exist or may be amended, whether specifically mentioned in this Franchise or not. 6.2 Legitimate Municipal Interest: As to matters subject to the terms and conditions of this Franchise, if Renton determines during the Franchise Term that the assertion of a legitimate municipal interest is prohibited by application of federal or state law, then as to such matter and such municipal interest and consistent with its legal obligations, Olympic shall cooperate with Renton in a good faith effort to address such municipal interest. In this context, neither party shall invoke this Franchise as a basis to assert that its consideration of a given issue is excused by operation of the doctrines of estoppel or waiver. SECTION VII. Construction on or within Franchise Area AGENDA ITEM #6. e) ORDINANCE NO. ________ 10 7.1 Permits Required: Except in the event of an emergency, Olympic shall first obtain all required permits from Renton to perform Work on Olympic’s Facilities within the Franchise Area. The permit application shall contain detailed plans and specifications showing the position, depth and location of all such Facilities in relation to existing Franchise Area, collectively referred to as the “Plans.” The Plans shall specify the class and type of material and equipment to be used, manner of excavation, construction, installation , backfill, erection of temporary structures and facilities, erection of permanent structures and facilities, traffic control, traffic turnouts and road obstructions, and all other necessary information. Olympic shall submit to Renton as-built plans and, when available, digital facility location data in a format compatible with the City’s geographic information system. Such Work shall only commence upon the issuance of required permits, and payment of the associated fees, which permits shall not be unreasonably withheld or delayed after submission of a complete application. Except in the event of an emergency, Olympic shall provide Renton with at least seventy-two (72) hours written notice prior to any Work on Olympic’s Facilities. 7.2 Waiver of Permit for Emergency: In the event of an emergency requiring immediate action by Olympic for the protection of any Facilities, Renton’s property or the property, life, health or safety of any individual, Olympic may act immediately to correct the dangerous condition without first obtaining any required permit so long as: (1) Olympic notifies the Renton Emergency Response staff through the dispatch system of the emergency; and (2) Olympic informs Renton’s permitting authority of the nature, location, and extent of the emergency, and the work to be performed, prior to commencing the work if such notification is practical, or where such prior notification is not practical, Olympic shall notify Renton’s AGENDA ITEM #6. e) ORDINANCE NO. ________ 11 permitting authority on the next business day; and (3) such permit is obtained by Olympic as soon as practicable following cessation of the emergency. 7.3 Bond Requirement: Before undertaking any of the Work authorized by this Franchise, as a condition precedent to Renton’s issuance of any permits, Olympic shall, upon Renton’s request, furnish a bond executed by Olympic and a corporate surety authorized to operate a surety business in the State of Washington, in a reasonable amount as set by the Administrator as sufficient to ensure performance of Olympic’s obligations under this Franchise with respect to the performance of such Work. In lieu of a separate bond for routine individual projects involving Work in the Franchise Area, Olympic may satisfy Renton’s bond requirements by posting a single on-going performance bond in an amount approved by the Administrator. 7.4 Workmanship: All Work done by Olympic or at Olympic’s direction or on its behalf, including all Work performed by contractors or subcontractors, shall be considered Olympic’s Work and shall be undertaken and completed in a workmanlike manner and in accordance with the descriptions, plans and specifications Olympic provided to Renton. Olympic’s activities (including work done at Olympic’s direction, or on its behalf) shall not damage or interfere with other franchises, licenses, utilities, drains or other structures, or the Franchise Area, and shall not unreasonably interfere with public travel, park uses, other municipal uses, adjoining property, and shall not endanger the safety of or injure persons and property. Olympic’s Work shall comply with all applicable Laws. 7.5 Damage during Work: In case of any damage caused by Olympic, or by Olympic’s Facilities to Franchise Area, Olympic agrees to repair the damage at its own cost and expense. Olympic shall, upon discovery of any such damage, immediately notify Renton. Renton will AGENDA ITEM #6. e) ORDINANCE NO. ________ 12 inspect the damage, and set a reasonable time limit for completion of the repair. If Renton discovers damage caused by Olympic to the Franchise Area, Renton will give Olympic notice of the damage and set a reasonable time limit in which Olympic must repair the damage. In the event Olympic does not make the repair as required in this Section, Renton may repair the damage, to its satisfaction, at Olympic’s sole expense. 7.6 Avoiding Interference by Olympic’s Facilities: Olympic shall, in recognition that there may be additional costs that accrue to Renton in the course of Renton’s public works projects related to avoidance of damage to and/or interference with Olympic’s facilities with the construction by Renton of street facilities, water, sewer, and other underground utilities, agree to pay Renton the full amount of additional costs resulting from the existing Olympicfacilities. 7.7 Line Markers: Olympic shall place and maintain line markers pursuant to federal regulations within and along the Pipeline Corridor. Olympic shall continue its voluntary practice of placing continuous markers underground, when and where appropriate, indicating the pipeline’s location each time Olympic digs to the pipeline, or such oth er ‘industry best practices’ as may from time to time be developed as a method of alerting excavators of the presence of the pipeline except that Olympic need not place underground markers for any section of pipeline installed via directional drilling or where such placement otherwise is impractical. 7.8 Member of Locator Service: Olympic shall continuously be a member of the State of Washington one number locator service under RCW 19.122, Underground Utilities, or an approved equivalent, and shall comply with all applicable Laws. AGENDA ITEM #6. e) ORDINANCE NO. ________ 13 7.9 Free Passage of Traffic: Olympic’s Facilities shall be located and maintained within the Franchise Area to prevent interference with the free passage of pedestrian and/or vehicle traffic, or with the reasonable ingress or egress to the properties abutting the Franchise Area as they exist at the time of installation, maintenance and/or improvement of the Facilities. 7.10 Restoration Requirements: Olympic shall after Work on any of Olympic’s Facilities within the Franchise Area, restore the surface of the Franchise Area and any other property within the Franchise Area which may have been disturbed or damaged by such Work. All restoration of Rights-of-Way, sidewalks and other improvements or amenities shall conform to the City of Renton Standard Specifications for Road, Bridge and Municipal Construction and the City of Renton's Trench Restoration Standards in effect at that time. Renton shall have final approval of the condition of the Franchise Area after restoration pursuant to applicable Laws, as they exist or may be amended or superseded, provided that such provisions are not in conflict or inconsistent with the express terms and conditions of this Franchise. 7.11 Survey Monuments: All survey monuments which are disturbed or displaced by Olympic in its performance of any work under this Franchise shall be referenced and restored by Olympic, in accordance with WAC 332-120, (Survey Monuments – Removal or Destruction), as it exists or may be amended, and other applicable Laws. 7.12 Coordination: The Parties shall make reasonable efforts to coordinate any Work that either party may undertake within the Franchise Area to promote the orderly and expeditious performance and completion of such Work. At a minimum, such e fforts shall include reasonable and diligent efforts to keep the other party and other utilities within the Franchise Areas informed of its intent to undertake Work. The Parties shall make reasonable AGENDA ITEM #6. e) ORDINANCE NO. ________ 14 efforts to minimize any delay or hindrance to any constr uction work undertaken by themselves or utilities with the Franchise Area. 7.13 Records: Olympic shall at all times keep full and complete plans, plat or plats, specifications, profiles and records showing the exact location, and size of all facilities heretofore constructed in Renton, and showing the location of all valves, gauges, and other service appurtenances; and such plans, specifications, profiles, and records shall be kept current annually by Olympic to show the exact location of all replacement and add itional facilities hereinafter installed by Olympic. These records shall be subject to inspection at all reasonable times by the proper city officials and agents, and a copy of these plans, specifications, profiles and records, shall be furnished to Renton upon request. Olympic shall, upon Renton’s request, field-locate its facilities in order to facilitate planning, design and construction of Renton’s improvement projects. SECTION VIII. Abandonment or Removal of Facilities 8.1 Notification: Olympic shall notify Renton of any abandonment or cessation of use of any of its Facilities within sixty (60) calendar days after such abandonment or cessation of use. 8.2 Removal: In the event of Olympic’s abandonment or permanent cessation of use of any portion of its Facilities, or any portion of the Franchised Area, Olympic shall, within one hundred and eighty (180) calendar days after the abandonment or permanent cessation of use, remove the Facilities at Olympic’s sole cost and expense. However, with Renton’s expre ss written consent, Olympic may, at Olympic’s sole cost and expense, secure the Facilities in such a manner as to cause it to be as safe as is reasonably possible, by removing all Petroleum AGENDA ITEM #6. e) ORDINANCE NO. ________ 15 Products, purging vapors, displacing the contents of the line with an appropriate inert material and sealing the pipe ends with a suitable end closure, in compliance with all Laws, and abandon them in place, provided that any above-ground Facilities shall be removed at Olympic’s sole cost and expense. 8.3 Restoration: In the event of the removal of all or any portion of the Facilities, to the extent reasonably possible, Olympic shall restore the Franchise Area to it pre -installation condition. Such restoration work shall be done at Olympic’s sole cost and expense and to Renton’s reasonable satisfaction. If Olympic fails to remove or secure the Facilities and/or fails to restore the premises or take such other mutually agreed upon action, Renton may, after reasonable notice to Olympic, remove the Facilities, restore the premises or take such other action as is reasonably necessary at Olympic’s sole expense and Renton shall not be liable for any damages, loses or injuries. This remedy shall not be deemed to be exclusive and shall not prevent Renton from seeking a judicial order directing Olympic to remove its Facilities. 8.4 Franchise Fees: Renton shall not charge Olympic franchise fees for any Facilities or parts of Facilities abandoned or removed in compliance with this Section. However, Renton’s consent to Olympic’s abandonment of Facilities in place shall not relieve Olympic of the obligation and/or costs to remove, alter or re-secure such Facilities in the future in the event it is reasonably determined, as adjudged in Renton’s sole discretion, that removal, alteration or re-securing the Facilities is necessary or advisable for the health, safety, necessity and/or convenience of the public, in which case Olympic shall perform such work its sole expense. 8.5 Survival of Provisions: The Parties expressly agree that the provisions of this Section shall survive the termination, expiration, or revocation of this Franchise. AGENDA ITEM #6. e) ORDINANCE NO. ________ 16 SECTION IX. Operations and Maintenance – Inspection and Testing 9.1 Excavator Notice to Olympic: Consistent with RCW 19.122.033, Notice of excavation to pipeline companies, Renton shall use reasonable efforts to inform all excavators subject to a city grading and/or right-of-way permit working within one hundred feet (100’) of Olympic’s Facilities of their responsibility to notify Olympic at least forty-eight (48) hours prior to the start of any work and to ensure compliance with the State of Washington one number locator service laws (RCW 19.122, Underground Utilities). Renton shall not be liable for any damage, loss or injury caused by a third -party that Renton failed to notify, or a third-party’s failure to notify Olympic of any work near or affecting Olympic’s facilities. 9.2 Pipeline Maintenance Requirements: Olympic shall at all times comply with applicable Laws, including but not limited to, RCW 19.122, RCW 81.88 and WAC 480-75 and all federal regulations governing pipeline safety and maintenance, including those specified in 49 C.F.R. Part 195. SECTION X. Damage Prevention Program Damage Prevention Plan Required: Upon request, Olympic shall provide Renton with a copy of its written Damage Prevention Program. The Damage Prevention Program is a ten (10)-page document that describes Olympic’s requirements for public notice and follow -up in connection with excavation activities around its pipelines. The Program consists of the following categories: State One-Call Participation, One-Call Notifications, Ticket Processing, Pipeline Right-of-Way Patrol (Aerial and Ground) Programs, Pipeline Security, Operator Qualification Program, Public Awareness Programs, Pipeline Marker Programs, Right-of-Way Maintenance and Program assurance processes. AGENDA ITEM #6. e) ORDINANCE NO. ________ 17 SECTION XI. Leaks, Spills, Ruptures and Emergency Response 11.1 Emergency Response Plan: Upon request, Olympic will allow Renton to view its Emergency Response Plan. Olympic shall provide to Renton its local emergency response officials contacts and a direct twenty-four (24)-hour emergency contact number. 11.2 Training and Emergency Preparedness: Annually, upon the request of Renton, Olympic will meet with Renton Fire and Emergency Services and Renton Emergency Management to coordinate emergency operations plans and update contact information. Olympic shall offer emergency response training to Renton personnel to conform with, and specifically limited in scope to the requirements of 49 CFR § 195.403 and all applicable Laws. 11.3 Recovery of Costs: Olympic shall be solely responsible for all costs incurred by Renton in responding to any contamination, leak, rupture, or spill from Olympic’s Facilities, including, but not limited to, detection and removal of any contaminants from air, earth or water, and all actual remediation costs. This Section shall not limit Olympic’s rights or causes of action against any third-party who may be responsible for a leak, contamination, spill or other release of hazardous liquid from Olympic’s Facilities, including third-party insurers. 11.4 Notice Required: Leaks, spills, ruptures, and other emergencies shall be investigated and reported as required by all applicable Laws including all state and federal regulations. Pursuant to the Emergency Response Plan, Olympic shall promptly notify the National Response Center, the Washington State Department of Emergency Management, and the Washington State Department of Ecology in the event of any uncontained leak, spill or rupture, outside of a vault or pump station, of petroleum product from its Facilities within or affecting the Franchise Area. Pursuant to RCW 19.122.035, Olympic shall immediately notify AGENDA ITEM #6. e) ORDINANCE NO. ________ 18 Renton of any reportable release of a hazardous liquid that poses a threat to person s or property from a pipeline. 11.5 Reporting of Leak Event: Olympic agrees to comply with applicable reporting requirements established by relevant state or federal regulatory authorities in the event of a leak, spill, rupture or other emergency involving a release from Olympic's pipeline within the Franchise Area. 11.6 Investigation Required: In the event of an uncontained leak, spill or rupture from Olympic’s Facilities affecting the Franchise Area of ten (10) barrels or more, where the cause is not reasonably apparent, and where federal or state regulators do not inves tigate, Renton may demand that an independent pipeline consultant, selected by Renton, investigate the occurrence. Olympic shall be solely responsible for paying all of the consultant’s costs and expenses incurred in investigating the occurrence and reporting the findings. Olympic shall meet and confer with the independent consultant following the consultant’s investigation to address whether any modifications or additions to Olympic’s Facilities may be warranted. In cases where federal or state regulators do perform an investigation, Olympic will share the investigation results with Renton within sixty (60) calendar days of the investigation’s completion. SECTION XII. Required Relocation of Facilities 12.1 Relocation of Facilities: Olympic agrees and covenants at its sole cost and expense, to protect, support, temporarily disconnect, relocate or remove from any street or Public Properties, any of its installations when so required by Renton by reason of traffic conditions, public safety, street vacations, dedications of new rights-of-way and the AGENDA ITEM #6. e) ORDINANCE NO. ________ 19 establishment and improvement thereof, freeway construction, change or establishment of street grade, or the construction of any public improvement or structure by any governmental agency acting in a governmental capacity, provided that Olympic shall in all such cases have the privilege to temporarily bypass, in the authorized portion of the same street upon approval by Renton, any section of pipeline required to be temporarily disconnected or removed. 12.2 Written Notice: Renton shall provide to Olympic reasonable written notice of any Improvement that requires changes to or the relocation of Facilities. Renton will endeavor, where practical, to provide Olympic at least three hundred and sixty-five (365) calendar days prior written notice, or such additional time as may appropriate, of such Improvement for relocation of facilities across or within watersheds, across or within critical habitats, or across or within areas involving undeveloped land to provide adequate time for proper environmental permitting. Renton shall provide at least one hundred and eighty (180) calendar days prior written notice for all other relocation of Facilities in all other areas . Nothing in this Section relieves Olympic of its duty and obligation to relocate its Facilities to accommodate any Renton or governmental Improvement undertaken after receiving written notice. 12.3 Project Plans: Renton will provide Olympic with copies of pertinent portions of the final plans and specifications for such Improvement so that Olympic may make the required changes to or relocate its Facilities to accommodate such Improvement. 12.4 Consideration of Alternatives: Olympic may, after receipt of written notice requiring changes to or relocation of its Facilities under Subsection 12.2, submit to Renton, within ninety (90) calendar days, proposed written alternatives to such relocation. Renton shall evaluate such alternatives and advise Olympic in writing if one or more of the alternatives are AGENDA ITEM #6. e) ORDINANCE NO. ________ 20 suitable to accommodate the Improvement that would otherwise necessitate changes to or relocation of the Facilities. If requested by Renton, Olympic shall submit additional information to assist Renton in making such valuation including actual field verification of the location(s) of Olympic’s underground Facilities within the Improvement area by excavating (e.g., pot holing), at no expense to Renton. Renton shall give each alternative proposed by Olympic full and fair consideration but retains sole discretion to decide whether to utilize its original plan or an alternative proposed by Olympic. 12.5 Five-Year Relocation: If any portion of Olympic’s Facilities that has been required by Renton to be relocated under the provisions of this Section is subsequently required to be relocated again within five (5) years of the original relocation, Renton will bear the entire cost of the subsequent relocation. 12.6 Private Development: Olympic shall not be required to relocate its Facilities at its expense for the benefit of private developers or third-party projects, unless the third-party is a governmental entity. However, in the event that Renton reasonably determines and notifies Olympic that the primary purpose for requiring such changes to or relocation of Olympic’s facilities by a third-party is to cause or facilitate the construction of an Improvement consistent with the City Capital Investment Plan; Transportation Improvement Program; or the Transportation Facilities Program, or other similar plan, then Olympic shall change or otherwi se relocate its Facilities in accordance with Subsection 12.1 at Olympic’s sole cost, expense and risk. 12.7 Route Selection for Relocation: Renton shall work cooperatively with Olympic in determining a viable and practical route for Olympic to relocate its Facilities under Subsection AGENDA ITEM #6. e) ORDINANCE NO. ________ 21 12.1, to minimize costs while meeting Renton’s project timelines and objectives. Renton’s requirements with regard to the required changes or relocation (i.e. depth of cover, distance from other utilities, etc.) must not be unreasonable and must be consistent with applicable Laws, however, nothing in this Section shall be construed as limiting Renton’s police power, land use authority, franchise authority or Renton’s authority to regulate the time, place and manner of Olympic’s use of the Public Rights-of-Way, Public Property, and Public Ways. 12.8 Timing for Relocation Work: Upon receipt of Renton’s reasonable notice, plans and specifications pursuant to Subsection 12.1, Olympic shall take all necessary and prudent measures to complete relocation of such facilities to accommodate the Improvement at least ten (10) calendar days prior to commencement of the Improvement or such time as the Parties may agree in writing. 12.9 Support for Outside Funding: Renton shall take reasonable steps to cooperate with Olympic if Olympic requests support in Olympic’s application for any local, state or federal funds that may be available for the relocation of Olympic’s Facilities, provided however that Olympic’s application for any such funds shall not delay any city Improvement. To the extent such funds are granted, Olympic may apply funds towards the incurred relocation costs. SECTION XIII. Termination, Violations, and Remedies 13.1 Expiration/Renewal: The term of this Franchise shall be extended for an additional ten (10) year period unless either party provides written notice within eighteen (18) months of the expiration date that it wishes to renegotiate the Franchise terms. 13.2 Termination by Breach: If Olympic materially breaches or otherwise fails to perform, comply with any of the material terms and conditions of this Franchise, or fails to AGENDA ITEM #6. e) ORDINANCE NO. ________ 22 maintain any required license, permit or approval, and fails to cure such breach or failure within thirty (30) calendar days of Renton providing Olympic with written notice, or, if not reasonably capable of being cured within thirty (30) calendar days, within such other reasonable period of time as the Parties may agree upon, Renton may terminate this Franchise. 13.3 City Council Termination: This Franchise shall not be terminated except upon a majority vote of the City Council, after reasonable notice to Olympic and an opportunity to be heard, provided that if exigent circumstances necessitate immediate termination, the hearing may be held as soon as possible after the termination. 13.4 Discontinue Operations: If the Franchise is terminated, either party may invoke the dispute resolution provisions in Section XIV or elect to seek relief directly in Superior Court, in which case the dispute resolution requirements shall not be applicable. Once Olympic’s privilege to Operate in the Franchise Area has terminated, Olympic shall comply with Franchise provisions regarding removal and/or abandonment of Facilities in Section VIII. 13.5 Retention of Rights: Either party's failure to exercise a particular remedy at any time shall not waive Renton’s right to terminate, assess penalties, or assert any equitable or legal remedy for any future breach or default by Olympic. 13.6 Olympic Liability and Obligation: Termination of this Franchise shall not release Olympic from any liability or obligation with respect to any matter occurring prior to such termination, and shall not release Olympic from any obligation to remove and secure the pipeline pursuant to this Franchise and to restore the Franchise Area. 13.7 Injunctive Relief: The Parties acknowledge that the covenants set forth in this Franchise are essential to this Franchise, and, but for the mutual agreements of the Parties to AGENDA ITEM #6. e) ORDINANCE NO. ________ 23 comply with such covenants, the Parties would not have entered into this Franchise. The Parties further acknowledge that they may not have an adequate remedy at law if the other party violates such covenant. Therefore, in addition to any other rights they may have, the Parties shall have the right to obtain in any court of competent jurisdiction injunctive relief to restrain any breach or threatened breach, or to specifically enforce any of the Franchise covenants should the other party fail to perform them. 13.8 Renton’s Remedies: In addition to the terms of this Franchise, or rights that Renton possesses at law or equity, Renton reserves the right to apply any of the following remedies, alone or in combination, in the event Olympic violates any material provision of this Franchise. The remedies provided for in this Franchise are cumulative and not exclusive; the exercise of one remedy shall not prevent the exercise of another or any rights of Renton at law or equity. SECTION XIV. Dispute Resolution 14.1 Meeting of Representatives: In the event of a dispute between Renton and Olympic related to this Franchise, the dispute shall first be referred to the representatives designated by the Parties to have oversight over the administration of this Franchise. The representatives shall meet within thirty (30) calendar days of either party’s request for said meeting, and the Parties shall make a good faith effort to attempt to achieve a resolution of the dispute. 14.2 Mediation: In the event that the Parties are unable to resolve the dispute in a Subsection 14.1 meeting, the Parties agree that the matter shall be referred to mediation. The Parties shall endeavor to select a mediator acceptable to both sides. If the Parties cannot AGENDA ITEM #6. e) ORDINANCE NO. ________ 24 reach agreement then each party shall secure the services of a mediator, who will in turn work together to mutually agree upon a third mediator to assist the Parties in resolving their differences. Any expenses incidental to mediation shall be borne equally by the Parties. 14.3 Judicial Remedies: If either party is dissatisfied with the outcome of the mediation, that party may then pursue any available judicial remedies, provided, that if the party seeking judicial redress does not substantially prevail in the judicial action, it shall pay the other party’s reasonable attorneys’ and legal fees and costs incurred in the judicial action. 14.4 Operation During Dispute Resolution: Subject to Laws, Olympic shall be permitted to continuously operate its Facilities during dispute resolution. SECTION XV. Indemnification 15.1 Renton: In Sections XV and XVI, “Renton” means the City of Renton, and its elected officials, agents, employees, officers, representatives, consultants (of any level), and volunteers. 15.2 General Indemnification: Olympic shall indemnify, defend, and hold harmless Renton from and against any and every action, claim, cost, damage, death, expense, harm, injury, liability, or loss of any kind, in law or equity, to persons or property, including reasonable attorneys’ and experts’ fees and/or costs incurred by Renton in its defense, arising out of or related to, directly or indirectly, Olympic’s Work or abandonment of Facilities, or from the existence of Olympic’s Facilities, and the products contained in, transferred through, released or escaped from the Facilities, including the reasonable costs of assessing such damages and any liability for costs of investigation, abatement, correction, cleanup, fines, penalties, or other damages arising under any Laws, including, but not limited to, Environmental Laws, and any AGENDA ITEM #6. e) ORDINANCE NO. ________ 25 action, claim, cost, damage, death, expense, harm, injury, liability, or loss , to persons or property which is caused by, in whole or in part, and only to the extent of, the willfully tort ious or negligent acts or omissions of Olympic or its agents, contractors (of any tier), employees, representatives or trainees related to Olympic’s granted Franchise privileges. If any action or proceeding is brought against Renton by reason of Olympic’s Facilities, Olympic shall defend Renton at Olympic’s sole expense, provided that, for uninsured actions or proceedings, defense attorneys shall be approved by Renton, which approval shall not be unreasonably withheld. The terms of this Section shall not require Olympic to indemnify Renton against and hold harmless Renton from claims, demands, suits or actions based upon Renton’s negligent conduct or willful misconduct, and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) Olympic’s agents, officers, or employees and (b) Renton, this provision with respect to claims, demands, suits or actions based upon such concurrent negligence shall be valid and enforceable only to the extent of Olympic’s negligence or the negligence of Olympic’s agents or employees. 15.3 Environmental Indemnification: Olympic shall indemnify, defend and save Renton harmless from and against any every action, claim, cost, damage, death, expense, harm, injury, liability, or loss, either at law or in equity, to persons or property, i ncluding, but not limited to, costs and reasonable attorneys’ and experts’ fees incurred by Renton, arising directly or indirectly from: (a) Olympic’s breach of any Environmental Laws or Laws applicable to the Facilities, or (b) from any release of a hazardous substance on or from the Facilities, or (c) other activity related to this Franchise by Olympic. This indemnity includes, but is not limited to, (a) liability for a governmental agency’s costs of removal or remedial action for Hazardous AGENDA ITEM #6. e) ORDINANCE NO. ________ 26 Substances; (b) damages to natural resources caused by Hazardous Substances, including the reasonable costs of assessing such damages; (c) liability for any other person’s costs of responding to Hazardous Substances; (d) liability for any investigation, abatement, corr ection, cleanup, costs, fines, penalties, or other damages arising under any Laws; and (e) liability for personal injury, property damage, or economic loss arising under any statutory or common -law theory or Laws. 15.4 Title 51 Waiver: Olympic’s indemnification obligations pursuant to this Section shall include assuming potential liability for actions brought by Olympic’s own employees and the employees of Olympic's agents, representatives, contractors (of any tier) even though Olympic might be immune under RCW Title 51 from direct suit brought by such employees. It is expressly agreed and understood that this assumption of potential liability for actions brought by the aforementioned persons is limited solely to claims against Renton arising by virtue of Olympic’s exercise of the privileges set forth in this Franchise. The obligations of Olympic under this Section have been mutually negotiated by the Parties, and Olympic acknowledges that Renton would not enter into this Franchise without Olympic’s waiver of immunity. 15.5 Notice: In the event any matter for which Renton intends to assert its rights under this Section is presented to or filed with Renton, Renton shall promptly notify Olympic in writing and Olympic shall have the privilege, at its election and at its sole costs and expense, to settle and compromise such matter as it pertains to Olympic’s responsibility to indemnify, defend and hold harmless Renton. In the event any suit or action is started against Renton based upon any such matter, Renton shall likewise promptly notify Olympic in writing, and Olympic shall have the right, at its election and at its sole cost and expense, to settle and AGENDA ITEM #6. e) ORDINANCE NO. ________ 27 compromise such suit or action, or defend the same at its sole cost and expense, by attorneys of its own election, as it pertains to Olympic’s responsibility to indemnify, defend and hold harmless Renton. 15.6 Real Estate Indemnity: Should a court of competent jurisdiction determine that this Franchise is subject to RCW 4.24.115, (Validity of agreement to indemn ify against liability for negligence relative to construction, alteration, improvement, etc.,…), as it exists or may be amended, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Olympic, its officers, officials, employees, and volunteers and/or the contractor, or Renton, its elected officials, officers, officials, employees, and volunteers, and or the contractor, the party’s liability shall be only to the extent of the party’s negligence. 15.7 Recovery of Costs: In the event that (a) Olympic wrongfully rejects Renton’s proper tender of defense of, and Renton is thus required to defend a “suit or action” as referenced in Subsection 15.1 and (b) Renton is determined to be without fault for the claim or demand giving rise to such “suit or action,” Olympic shall reimburse Renton for a percentage of Renton's total defense costs. The percentage of Renton’s total defense costs to be reimbursed shall be a percentage equal to the percentage (if any) of fault attributable to Olympic for the claim or demand giving rise to such “suit or action.” 15.8 Survival: The provisions of this Section shall survive the expiration or termination of this Franchise if the basis for any such claim, demand, suit or action as referenced in Subsection 15.2 occurred during the Franchise Term. AGENDA ITEM #6. e) ORDINANCE NO. ________ 28 15.9 Negotiated: THE PARTIES HAVE SPECIFICALLY NEGOTIATED SECTION XV, INDEMNIFICATION. SECTION XVI. Insurance 16.1 Insurance Required: Olympic shall procure and maintain for the duration of the Franchise, insurance, or provide evidence of self-insurance, against all claims for injuries to persons or damages to property which may arise from or in connection with the exercise of the privileges granted by Franchise to Olympic. Olympic shall provide to Renton an insurance certificate, and/or a certificate of self-insurance, together with an endorsement on the general and automotive liability policies, naming Renton as an additional insured upon Olympic’s acceptance of this Franchise, and such insurance certificate shall evidence the following minimum coverages: A. Commercial general liability insurance for the Facilities, including but not limited to, coverage for premises - operations, explosions and collapse hazard, underground hazard and products completed hazard, with limits not less than one hundred million dollars ($100,000,000) for each occurrence and in the aggregate for bodily injury or death to each person, and property damage; and B. Commercial automobile liability for owned, non-owned and hired vehicles with a limit of two million dollars ($2,000,000) for each person and two million dollars ($2,000,000) for each accident; and C. Worker’s compensation within statutory limits and consistent with the Industrial Insurance laws of the State of Washington; and AGENDA ITEM #6. e) ORDINANCE NO. ________ 29 D. Pollution Legal Liability shall be in effect throughout the entire Franchise Term, with a limit not less than fifty million dollars ($50,000,000) for each occurrence, and in the aggregate to the extent such coverage is reasonably available in the marketplace for any pollution condition or occurrence after January 1, 2016; and E. Excess or umbrella insurance Any and all above policy limits may be met through a combination of primary, excess, or umbrella coverage, at Olympic's option. 16.2 Claims Made Basis: If coverage is purchased on a “claims made” basis, then Olympic warrants continuation of coverage, either through policy renewals or the purchase o f an extended discovery period, if such extended coverage is available, for not less than three (3) years from the date of termination of this Franchise and/or conversion from a “claims made” form to an “occurrence” coverage form. 16.3 Deductibles: All deductibles shall be the sole responsibility of Olympic. The insurance certificate required by this Section shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the aggregate limits of the insurer’s liability. 16.4 Additional Insured: Renton, its officers, officials, employees, agents and volunteers shall be named as an additional insured on the commercial general liability, automobile liability, and excess liability or umbrella insurance policies, as respects to work performed by or on behalf of Olympic. An endorsement naming Renton as additional insured shall be indicated on the certificate of insurance or certification of self-insurance. 16.5 Primary Insurance: Olympic’s insurance shall be primary insurance with respect to Renton. Any insurance maintained by Renton shall be in excess of Olympic’s insurance and AGENDA ITEM #6. e) ORDINANCE NO. ________ 30 shall not contribute with it. Olympic shall give Renton thirty (30) calendar days prior written notice by certified mail, return receipt requested, of suspension or material change in coverage. Renton does not represent that the minimum required insurance coverage and limits under this Franchise are adequate to protect Olympic from all liability exposures and related costs. 16.6 Cancellation: In addition to the coverage requirements set forth in this Section, the certificate of insurance shall provide that: “The above described policies will not be canceled before the expiration date, without the issuing company giving sixty (60) days prior written notice to the certificate holder.” In the event of cancellation or a decision not to renew, Olympic shall obtain and furnish to Renton evidence of replacement insurance policies meeting the requirements of this Section before the cancellation date. 16.7 Certificates and Endorsements: Olympic shall furnish Renton with certificates of insurance evidencing the coverage or self-insurance required by this Section upon acceptance of this Franchise. The certificates and endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf and must be received and approved by Renton prior to the commencement of any Work. 16.8 Separate Coverage: Olympic’s insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. 16.9 Self-Insurance: In addition to the foregoing insurance/self-insurance requirements, Olympic may also insure or self-insure against additional risks in such amounts as are consistent with prudent utility practices. Olympic shall, upon request, provide Renton with sufficient evidence that such self-insurance is being so maintained. AGENDA ITEM #6. e) ORDINANCE NO. ________ 31 16.10 Survival: The indemnity and insurance provisions under Sections XIV and XV shall survive the termination of this Franchise and shall continue for as long as Olympic’s Facilities remain in or on the Franchise Area or until the Parties execute a new Franchise that modifies or terminates these indemnity or insurance provisions. SECTION XVII. Annual Franchise Fee 17.1 Fee Amount: As consideration for this Franchise and for the use of the Franchise Area, Olympic agrees to pay an annual fee of fifteen thousand dollars ($15,000). 17.2 Annual Increase: The annual fee shall increase each year throughout the Term of this Franchise and any renewal terms by CPI-W. 17.3 Annual Payment Due: Each annual payment shall cover the following twelve (12) month period and shall be paid not later than the anniversary date of the Effective Date of this Franchise. Interest shall accrue on any late payment at the rate of twelve percent (12%) per annum. Such interest shall be in addition to any applicable penalties for late payment. Any partial payment shall first be applied to any penalties, then interest, then to principal. 17.4 Additional Administrative Expenses: The Franchise fee set forth in Subsection 17.1 does not include, and Olympic agrees that it is responsible for, payments associated with Renton’s expenses incurred in reviewing, inspecting, licensing, permitting or granting any other approvals necessary for Olympic to operate and maintain its Facilities or for any inspection or enforcement costs (i.e., customary permitting fees). The annual fee does not include any generally applicable taxes that Renton may levy. 17.5 Cost of Publication: Olympic shall bear the entire cost of publication of this Ordinance. AGENDA ITEM #6. e) ORDINANCE NO. ________ 32 SECTION XVIII. Olympic Accepts Franchise Area “As Is” Olympic’s agrees and accepts the Franchise Area in an “as is” condition. Olympic agrees that Renton has never made any representations, implied or express warranties, or guarantees as to the suitability, security or safety of the location of Olympic’s Facilities or the Franchise Area, or possible hazards or dangers arising from other uses or users of the Franchise Area, Rights-of-Way, Public Property, and Public Ways including any use by Renton, the general public, or by other utilities. As to Renton and Olympic, Olympic shall remain solely and separately liable for the Work, function, testing, maintenance, replacement and/or repair of the Facilities or other activities permitted by this Franchise. SECTION XIX. Discrimination Prohibited In connection with this Franchise, including and not limited to all Work, hiring and employment, neither Olympic nor its employees, agents, subcontractors, volunteers or representatives shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment or in the administration of the delivery of services or any other benefits under this Franchise. Olympic shall comply fully with all applicable Laws that prohibit such discrimination. A copy of this language must be made a part of any contractor or subcontractor agreement. SECTION XX. Notice AGENDA ITEM #6. e) ORDINANCE NO. ________ 33 20.1 Whenever notice to or notification by any party is required, that notice shall be in writing and directed to the recipient at the address set forth below, unless written notice of change of address is provided to the other party. Any notice or information required or permitted to be given to the Parties under this Franchise may be sent to following Addresses unless otherwise specified: City Address: City of Renton Administrator, Community and Economic Development Department 1055 South Grady Way Renton, WA 98057 With copy to: City of Renton Fire Chief, Fire and Emergency Services Department 1055 South Grady Way Renton, WA 98057 Company: Olympic Pipe Line Company Attn: President 600 SW 39th Street, Suite 275 Renton, WA 98059 With copy to: Christopher T. Wion Miller Nash Graham & Dunn LLP Pier 70, 2801 Alaskan Way, Suite 300 Seattle, WA 98121 20.2 If the date for making any payment or performing any act is a legal holiday, payment may be made or the act performed on the next succeeding business day which is not a legal holiday. 20.3 The Parties may change the address and representative by providing written notice of such change by accepted e-mail or certified mail. All notices shall be deemed AGENDA ITEM #6. e) ORDINANCE NO. ________ 34 complete upon actual receipt or refusal to accept delivery. Facsimile or a .pdf e-mailed transmission of any signed original document and retransmission of any signed facsimile transmission shall be the same as delivery of an original document. SECTION XXI. Miscellaneous 21.1 Amendment and Modification: This Franchise may be amended only by an instrument in writing, duly executed by both Parties. 21.2 Assignees and Successors: This Franchise and all of the terms and provisions shall be binding upon and inure to the benefit of the Parties’ respective successors and assignees. 21.3 Assignment: Olympic may not assign or transfer this Franchise without the written consent of the City Council of Renton, which consent shall not be unreasonably withheld. Any assignee or transferee shall, at least thirty (30) calendar days prior to the date of any assignment or transfer, file written notice of the assignment or transfer with Renton, together with its written acceptance of all of the Franchise terms and conditions. Olympic shall have the right, without such notice or such written acceptance, to mortgage its benefits and privileges in and under this Franchise to the trustee for its bondholders. The Franchise terms and conditions shall be binding upon the Parties' respective assigns and successors. 21.4 Confidentiality: Subject to the limits of applicable state and/or federal law, including but not limited to RCW 42.56, Renton agrees to treat as confidential any records that constitute proprietary or confidential information under federal or state law, to the extent Olympic makes Renton aware of the need for confidentiality by clearly and conspicuously identifying any such material as confidential and/or proprietary. If Renton receives a request from any person for public disclosure of any information or documents desi gnated by Olympic AGENDA ITEM #6. e) ORDINANCE NO. ________ 35 as confidential and/or proprietary ("Confidential Materials"), Renton will so advise Olympic and provide Olympic with a copy of any written request by the party demanding access to such Confidential Materials at least five (5) days before publicly disclosing any such Confidential Materials. If Olympic believes that disclosure of the Confidential Materials would interfere with Olympic's rights under federal or state law, Olympic may take appropriate legal action to prevent disclosure of such materials. Consistent with applicable law, Olympic may seek to obtain a court order precluding public disclosure of any Confidential Materials. Olympic will join the party requesting the materials to any such action. Olympic will defend, indemnify an d hold Renton harmless from any associated claim or judgment including any associated claim or judgment including penalties or costs under all applicable laws including but not limited to RCW 42.56. 21.5 Conflicts: If there is a conflict between this and any pr evious Franchise between the Parties, the terms of this Franchise shall supersede the terms of the previous Franchise. 21.6 Contractors (of any tier): Olympic’s Contractors may act on Olympic’s behalf to the extent that Olympic permits its Contractors to do so. Olympic’s contractors shall also have every obligation, duty and responsibility that Olympic has in discharging its duties related to this Franchise. 21.7 Force Majeure: In the event that Olympic is prevented or delayed in the performance of any of its obligations under this Franchise by reason(s) beyond the reasonable control of Olympic, then Olympic’s performance shall be excused during the Force Majeure occurrence. Upon removal or termination of the Force Majeure occurrence Olympic shall promptly perform the affected obligations in an orderly and expedited manner under this AGENDA ITEM #6. e) ORDINANCE NO. ________ 36 Franchise or procure a substitute for such obligation or performance that is satisfactory to Renton. Olympic shall not be excused by mere economic hardship or by misfeasance or malfeasance of its directors, officers or employees. Events beyond Olympic’s reasonable control include, but are not limited to, Acts of God, war, acts of domestic terroris m or violence, civil commotion, labor disputes, strikes, earthquakes, fire, flood or other casualty, shortages of labor or materials, government regulations or restrictions and extreme weather conditions. Olympic shall use all commercially reasonable efforts to eliminate or minimize any delay caused by a Force Majeure Event. 21.8 Governing Law: This Franchise shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. 21.9 Jurisdiction and Venue: Any lawsuit or legal action brought by any party to enforce or interpret this Franchise or any of its terms or shall be in the United States District Court for the Western District of Washington or in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center, Kent, Washington. 21.10 Modification of Terms and Conditions: Notwithstanding any provisions of this Franchise to the contrary, Renton and Olympic reserve the right to alter, amend or modify the terms and conditions of this Franchise upon written agreement of both Parties to such alternation, amendment or modification. 21.11 No Duty by Renton: This Franchise neither creates any duty by Renton nor any of its elected officials, agents, employees or representatives, and no liability arises from a ny action or inaction by Renton or any of its elected officials, agents, employees or representatives in the exercise of their powers or authority. This Franchise is not intended to acknowledge, create, AGENDA ITEM #6. e) ORDINANCE NO. ________ 37 imply or expand any duty or liability of Renton with respect to any function in the exercise of its police power or for any other purpose. Any duty that may be deemed to be created in Renton by this Franchise shall be deemed a duty to the general public and not to any specific party, group or entity. 21.12 Olympic’s Acceptance: Renton may void this Franchise Ordinance if Olympic fails to file its unconditional acceptance of this Franchise within thirty (30) calendar days from the final passage of same by the Renton City Council. Olympic shall file this acceptance with the City Clerk of the City of Renton. 21.13 Other Obligations: This Franchise shall not alter, change or limit Olympic’s obligations under any other agreement or its obligations as it relates to any other property or endeavor. 21.14 Renton’s Police Powers: Nothing in this Franchise shall diminish, or eliminate, or be deemed to diminish or eliminate that governmental or police powers of Renton. 21.15 Public Document/Public Disclosure: This Franchise will be considered a public document and will be available for reasonable inspection and copying by the public during regular business hours. This document may be disclosed pursuant to RCW 42.56 (Public Records Act). 21.16 Remedies Cumulative: Any remedies provided for under the terms of this Franchise are not intended to be exclusive, but shall be cumulative with all other remedies available to Renton at law, in equity, or by statutes, unless specifically waived in this Franchise or in a subsequent signed document. AGENDA ITEM #6. e) ORDINANCE NO. ________ 38 21.17 Section Headings: The Section headings in this Franchise are for convenience only, and do not purport to and shall not be deemed to define, limit, or extend the scope or intent of the Section to which they pertain. 21.18 Severability: In the event that a court or agency of competent jurisdiction declares a material provision of this Franchise to be invalid, illegal or unenforceable, the Parties shall negotiate in good faith and agree, to the maximum extent practicable in light of such determination, to such amendments or modifications as are appropriate so as to give effect to the intentions of the Parties. If severance from this Franchise of the particular provision(s) determined to be invalid, illegal or unenforceable will fundamentally impair the value of this Franchise, either party may apply to a court of competent jurisdiction to reform or reconstitute the Franchise so as to recapture the original intent of said particular provision(s). All other provisions of the Franchise shall remain in effect at all times during which negotiations or a judicial action remains pending. 21.19 Third-Parties: The Parties do not create any obligation or liability, or promise any performance to, any third-party, nor have the Parties created any third -party right to enforce this Franchise beyond what is provided for by Laws. Third -Parties are any party other than Renton and Olympic. This Franchise shall not release or discharge any obligation or liability of any third-party to either party. 21.20 Time of the Essence: Whenever this Franchise sets forth a time for any act to be performed, such time shall be deemed to be of the essence, and any failure to perform within the allotted time may be considered a material violation of this Franchise. AGENDA ITEM #6. e) ORDINANCE NO. ________ 39 21.21 Waiver of Worker’s Compensation Immunity: Olympic waives its Worker’s Compensation immunity under RCW Title 51 in any cases involving Renton and affirms that Renton and Olympic have specifically negotiated this provision, to the extent it may apply. SECTION XXII. Effective Date This Ordinance shall be in full force and effect from and after its passage, approval, and five (5) calendar days after its legal publication as provided by law, and provided it has been duly accepted by Olympic as provided above. PASSED BY THE CITY COUNCIL this _____ day of __________________, 2016. ___________________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this ______ day of ____________________, 2016. __________________________________ Denis Law, Mayor Approved as to form: _________________________________ Lawrence J. Warren, City Attorney Date of Publication: _______________, 2016. ORD:1914:3/3/16:scr AGENDA ITEM #6. e) ORDINANCE NO. ________ 40 UNCONDITIONAL ACCEPTANCE The undersigned, Olympic Pipe Line Company, accepts all the privileges of the above -granted franchise, subject to all the terms, conditions, and obligations of this franchise. DATED: _________________, 2016. Olympic Pipe Line Company ____________________________________ By: ____________________________________ Its AGENDA ITEM #6. e) AB - 1622 City Council Regular Meeting - 14 Mar 2016 SUBJECT/TITLE: Mitigation Agreement Between the Washington Department of Fish and Wildlife and the City of Renton for the Cedar River Maintenance Dredge Project RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Utility Systems Division STAFF CONTACT: Hebe Bernardo, Civil Engineer EXT.: 7293 FISCAL IMPACT: Expenditure Required: $ N/A Transfer Amendment: $ N/A Amount Budgeted: $ N/A Revenue Generated: $ N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: In 1998, the U.S. Army Corps of Engineers and the City of Renton constructed the Lower Cedar River Section 205 Flood Hazard Reduction Project (Project). The City is responsible for maintenance of the Project in accordance with the U.S. Army Corps of Engineers Project Cooperation Agreement that was signed in May 1998. The City of Renton Surface Water Utility is working with state and federal agencies to obtain all environmental permits required for the Project. A complete Hydraulic Project Approval (HPA) application was submitted to Washington Department of Fish and Wildlife (WDFW) on May 15, 2015. On August 15, 2015, the City received a letter from WDFW listing additional obligations that would apply to the Project, including the requirement to enter into 10-year Mitigation Agreement (Agreement) between the City and WDFW with the purpose of providing mitigation for the impacts related to the Cedar River Maintenance Dredge Project. The Surface Water Utility negotiated with WDFW the terms of the Agreement, and the conditions and timelines for implementing mitigation measures. Without the Agreement, all mitigation requirements would have been included as conditions of the 5 -year HPA, forcing the City to construct and implement all mitigation measures within five years of Project construction. The Agreement will allow the City additional time (10 years from project construction) to provide mitigation for the Project (and included in the Mitigation Agreement). EXHIBITS: A. Issue Paper B. Cedar River Maintenance Dredging Project Mitigation Agreement STAFF RECOMMENDATION: Approve the Mitigation Agreement between the Washington Department of Fish and Wildlife and the City of Renton for the Cedar River Maintenance Dredge Project to provide mitigation for the impacts related to the Project. AGENDA ITEM #6. f) PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:March 9, 2016 TO:Randy Corman, Council President Members of Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Administrator STAFF CONTACT:Ron Straka, Surface Water Engineering Supervisor, ext. 7248 Hebé C. Bernardo, Surface Water Engineer, ext. 7264 SUBJECT:Mitigation Agreement Between the Washington Department of Fish and Wildlife and the City of Renton for the Cedar River Maintenance Dredge Project ISSUE: Should Council approve the Mitigation Agreement (Agreement) between the Washington Department of Fish and Wildlife (WDFW) and the City of Renton for the Cedar River Maintenance Dredge Project (Project) to provide mitigation for the impacts related to the Project? RECOMMENDATION: Approve the Mitigation Agreement between the Washington Department of Fish and Wildlife and the City of Renton for the Cedar River Maintenance Dredge Project to provide mitigation for the impacts related to the Project. BACKGROUND SUMMARY: In 1998, the Army Corps of Engineers and the City constructed the Lower Cedar River Section 205 Flood Hazard Reduction Project (Cedar River Flood Reduction Project). The Cedar River Flood Reduction Project included the construction of levees and floodwalls along the lower 1.25 miles of the Cedar River, along with dredging of the Cedar River to provide flood protection from the 100-year flood event with at least 90% reliability. As the sponsor and owner, the City is responsible for maintenance of the Cedar River Flood Reduction Project in accordance with the U.S. Army Corps of Engineers Project Cooperation Agreement that was signed in May 1998. AGENDA ITEM #6. f) Mr. Randy Corman, Council President Page 2 of 3 March 9, 2016 \HBad Since 1998, gravels and sediment have accumulated in the lower 1.25 miles of the Cedar River channel. The Surface Water Utility has been monitoring gravel accumulations in the Project area by performing annual cross-section surveys of the Cedar River. The channel bed elevations are within the threshold level where the maintenance dredging needs to occur in order to maintain the Cedar River Flood Reduction Project’s flood protection benefits, and as required by the U.S. Army Corps of Engineers Project Cooperation Agreement. The City’s Surface Water Utility is working with state and federal agencies to obtain all environmental permits required for the Project. A complete Hydraulic Project Approval (HPA) application was submitted to WDFW on May 15, 2015. On August 15, 2015, the City received a letter from WDFW listing additional obligations that would apply to the Project, including the requirement to enter into 10-year Mitigation Agreement between the City and WDFW with the purpose of providing mitigation for the impacts related to the Project. The Surface Water Utility negotiated with WDFW, with input from the Muckleshoot Indian tribe, the terms of the Agreement, and the conditions and timelines for implementing mitigation measures. The Agreement determines the mitigation that will be provided for the Project’s impacts related to spawning, predation, riparian vegetation and channel adjustment. Without the Agreement, all mitigation requirements would have been included as conditions of the 5-year HPA, forcing the City to construct and implement all mitigation measures within five years of Project construction. The Agreement will allow the City additional time (10 years from project construction) to provide mitigation for the project (and included in the Mitigation Agreement). The funding for the Project is being provided by the King County Flood Control District. The cost associated with providing and performing the mitigation described in the Agreement will be included as part of the overall Project Funding Interlocal Agreement with King County (CAG-13-009). The Surface Water Utility is working with King County Flood Control District staff to develop an amendment to the Project Funding Interlocal Agreement to include the additional funding for mitigation, construction, construction management, engineering and project management. The amendment to the Project Funding Interlocal Agreement with King County will be submitted for Council review next month. CONCLUSION: The Cedar River Maintenance Dredge Project will restore the capacity in the lower 1.25 miles of the Cedar River to a level that will ensure that the 100-year flood protection is provided through the Project area. The Project will ensure that the Renton Municipal AGENDA ITEM #6. f) Mr. Randy Corman, Council President Page 3 of 3 March 9, 2016 \HBad Airport, Boeing 737 Plant and other commercial and residential properties will continue to have reduced flood risks. 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Q.>5m=9=a=n.HcoOwwBmwnoacom?msEsosmao?8 Hcmmmmaoo?oaK.EcoBmamwnos Bommcmommwoowmommco<o8552cm§E§8§_95 8 cswonomooso#o:Bm8=oom mcocmm3% Euoddwmsm.oc8EEmSamamwa.=m8BEEmmm?mnm.o8.>:wm?osm?o?mcm=cm23.mo”8 B:8m_mm_.ooBoEm3.ao<oacw"coUoumacdosr E.Hanimawmoa.HcaocsmmmosowEmOwwEmoosmsmoi£8:m“T89 magmacanEcoExam saga.:OmU>WE<mw_<_Ezamz>zomUWmUQ~ZQ:.38¢Oo8com Z:No3.BE :3, >3Eommo:2o.33.5Ecoo<oEEco%&m5m3::5 Banana W03 u?mo?8 302.mam mmaaaaa?SEconondwsmnomcwmwismS38:bosom ow853330?mam"cmE?»SE co a§=%._. ¢<>mH.=ZQHOZUmixwazmza omEm? >ZU¢<FUb=um U>1EmU 9%omZ58:~39 05,4. A G E N D A I T E M # 6 . f ) A G E N D A I T E M # 6 . f ) A G E N D A I T E M # 6 . f ) A G E N D A I T E M # 6 . f ) A G E N D A I T E M # 6 . f ) _,,�"rr"�.`-.. _. CITY QF s�?�,� �::°s AGENDA City Council Regular Meetin� 7:00 PM - Monday, ' r ��'�'��-�" � L� � ��; � � Council Chambers, 7th Floor, City Hall— 1055 S. Grady Way AUDIENCE COMMENT • Each speaker is allowed five minutes. • When recognized, please state your name & city of residence for the record. PLEASE PRINT CLEARLY - 1 4 , Name: Name: � Address: Address: / City: Zip Code: / Email: City / Zip Code Topic: Topic: / 2 5 Name: Na . Address: ..�''�- �� ddress: ..�'` � ,� Citv /'Zip Code / / City Zip Code Topic: I ��� Topic: \ 3 �-�/ 6 Name: ,� Name: Address: / Address: 1'�r,,. City � Zip Code City Zip Code .- ��,,., Topic: Topic: (CONTINUED ON REVERSE SIDE) (Continued From Reverse Side—PAGE 2) � 7 11 Name: Name: / Address: Address: / / City Zip Code City / Zip Code Topic: Topic: / 8 12 / Name: Name: Address: Address:/ / City Zip Code Cit Zip Code Topic: opic: 9 �Name: Name: Address: � Address: / City Z' Code /I City Zip Code Topic: / � Topic: 10 ' / / 14 Name: � � Name: Address: / Address: / City Zip Co e City Zip Code Topic: Topic: 15 / 16 Name: Name: Address: / Address: / C�tq'/ Zip Code City Zip Code Topic: Topic: �,�...._ CITY C7F "`- EXECUTIVE DEPARTMENT �,,,��r��"'������ ; -___.�,�..�..� M E M O R A N D U M DATE: March 14, 2016 T0: Randy Carman, Cauncil President Members of the Renton City Council FROM: Denis Law, Mayor Jay Covington, Chief Administrative �fficer SUBIECT: Administrative Report In addition to aur day-to-day activities, the following are some items worthy of nate for this week: • The City of Renton Numan Services process for 2017j2018 Numan Services Funding has started. The applicatian is now online at l�ttps://sh�relap�.cult�sr�ffrants.c�r�, Renton participates in an electronic application, along with 16 other cities fram King County. All applications must be submitted by 4:30 p.m. on Thursday, April 7, 2016. For more information, please visit the City of Renton website, or contact Dianne Utecht at 425-430- 6655. City Staff are available to answer questions, help camplete the appiication, or review the completed application. • Preventative street maintenance,traffic impact projects, and road clasures will be at the following locatians: ✓ Monday, March 14th through Friday, March 18th, approximately 8:80 a.m.to 5:00 p.m. The two west ianes on Main between 2nd and 3rd wili be closed far project irnprovements, whiie the east ianes will be open far traffic flow. Approved traffic control plans have been issued for all work and wiil be followed. The on-site inspector, Pat Miller, can be reached at 206-794-6162. ✓ Monday,March 14th thraugh Friday, March 18th,approximatefy 7:00 a.m.to 5:40 p.m. Lane restrictions and detour wi!! remair► ir�effect in adclition to a temparary closure of North 4th Street between Burnett Avenue Narth and Logan Avenue North due to paving for the Logan Avenue project,weather permitting. Questions can be directed ta.lames Wilhoit at 425-430-7319 or Todd Freih at 425-999-1$32. ✓ Tuesday, March 15th thraugh Friday, March 18th,approximately 8;00 a.rn.ta S:OQ p.m, Narth 28th Street will be closed at 28Q2 Park Avenue Narth for storm drainage instalEation. Detaur signage will be in place. Approved traffic eantrol plans have been issued for aN wark and wiil be fallawed. The an-site inspectar, Patrick DeCaro, can be reached at A�25-20�-6013. Randy Corman,Council President Members of Renton City Council Page 2 March 14,2016 ✓ Monday, March 14th through approximately August 31st. Logan Avenue North between North 6th Street and Airport Way will be closed 24/7 to all southbound traffic during construction of the Logan Avenue Improvement Project. Southbound Logan Avenue North traffic will be rerouted along Park Avenue North to Bronson Way and South 2nd Street. Questions may be directed to James Wilhoit at 425-430-7319 or via email at jwilhoit@rentonwa.gov. For updates, visit the project web page at Rentonwa.gov. STAFFRECAP COUNCI!MEETING REFERRAlS 3j14J2Q16 MOTIC}N5 REFERRED T�ADMtNiSTRATItJN: None tJther Requests: Moved by Corman, Secanded by Pavone, Council Cancur to cancel the April 4, 2016 Counci) Meeting and Committee Meetings. Carried. Qowntown RFP update be presented at the Cammittee of the Whole meeting on March 2$th in additian to the Downtown Revitalizationfgenera! economic development update.—Vincent The consent agenda items were adopted as presented, with the exception of Item 6.b. (Mill 8uilding 3rd Floor TI f J�C/Amazing Grace}which was removed for separate consideratior�, and approved as Cauncil Concur. -Beymer MOTIC?NS REFERRED T� C�URICIL COMMITTEE: None Denis Law Mayor � CitY�f .Sy U�' Oe+.> � 4 � � � �,r ,rp� � City Clerk -Jason A.Seth,CMC March 16, 2016 Pau) Brothers, Inc. 8601 SE Revenue Rd. Boring,OR 97009 RE: Meadow Crest Playground Phase 2-Nature Play Area; CAG-15-229 To Whom it May Concern: At its regular meeting of March 14, 2016, the Renton City Council accepted your bid for the above-referenced project in the amount of$210,540.78. Please contact Todd Black, Capital Project Coordinator at 425-430-6571, for submission of required documents to complete the contract. � These may include proof of City and State business licenses, performance bond, and insurance certificates. Sincerel � ,.� ��� .� � ��.-Megan Gregor Deputy City Clerk cc: Todd Black,Capital Project Coordinator 1055 South Grady Way•Renton,Washington 98057•(425)430-6510/Fax(425)430-6516•rentonwa.gov Denis Law Cl� Of Mayor � ,tY p� ��, � � * � � .r— ? �'�T City Clerk -Jason A.Seth,CMC March 16, 2016 Harkness Construction, LLC. 2045 McHugh Ave. Enumclaw, WA 98022 RE: Meadow Crest Playground Phase 2—Nature Play Area; CAG-15-229 To Whom It May Concern: At its regular meeting on March 14, 2016, the Renton City Council accepted the lowest responsive bid submitted by Paul Brothers, Inc. for the above-referenced project in the amount of $210,540.78. If you would like your bid bond document returned, please email your request to mgregor@rentonwa.gov. Thank you for your interest and your bid. Sincerely, `- _`".; • � � � � - �� "��� � �F�-Megan Gregor Deputy City Clerk cc: Todd Black,Capital Project Coordinator 1055 South Grady Way•Renton,Washington 98057• (425)430-6510/Fax(425)430-6516•rentonwa.gov ����--.. DeMa aaW � �l� Of S Y Y � � . p 8 �r;> _.�.� ;�� � �fi N�i��' City Clerk -Jason A.Seth,CMC March 16, 2CI16 �.W.Sundstram, inc. P.O. Bax$93 Ravensdale,WA 98051 RE: Meadow Crest Playgraund Phase 2—Nature Play Area; CAG-15-229 To Whom It May Concern: At its regular meeting an March 14, 2016, the Renton City Council accepted #he lowest responsive bid submitted by Pau4 Brothers, Inc. for the above-referenced project in the amaunt of $210,540.78. !f you would like your bid bond document retumed, please email your request to mgregor@rentonwa.gov. Thank you far your interest and your bid. Sincerely, j __ �� :1 ` � , ~� ��� �ac_.-. �,v� 4 �=�-`iGlegan Gregor Deputy City Clerk cc: Todd Black,Capital Project Coordinator 1055 South Grady Way•Renton,Washingtan 48457•{425)430-6514/Fax{425)430-6516•rentanwa.gov �� """-----..._ °�"'S��`" City of � Mayor � Cy�' Y �rG, _�� �� '� a � + � j ``" �'�L'N'CO City Clerk -Jason A.Seth,CMC March 16, 2016 Westmark Construction 6102 North 9th St, Suite 404 Tacoma,WA 984Q6 RE: Meadow Crest Playgraund Phase 2—Nature Flay Area; CAG-15-229 To Whom It May Concern: At its regular meeting an March 14, 2016, the Renton City Council accepted the lowest responsive bid submitted by Pau( Brothers, tnc. for the above-referenced project in the amount af $21t3,540.78. tf you would I"rke your bid bond document returned, please email your request to rrtgregar@rentonwa.gov. Thank you for your interest and your bid. 5incereiy, �-, - ` � ` ,�� ,� ,,� �.�,., � � � �%�I�/legan Gregor Deputy City Clerk cc: Todd Biack,Capital Project Coordinator ]455 South Grady Way•Renton,Washington 98Q57•(425)430-651 O 1 Fax{425)434-6516•rentonwa.gov w�r►' �, FINANCE CQMMIT7EE REP4RT �APPF���j�� �� ������� March 14,2416,2015 ��t�'- � r� � APPROVAL OF ��AIMS AND PAYROLL tlOUCHERS The Finartce Committee approves for payment an March 14, 2016 claims vouchers 345292 — 345560, 4 wire transfers and 1 payroll run with benefit withholding payments totaling $4,575,543.36 and payroli vauchers including 758 direct deposits and 49 payrol( checks totaling $1,640,227.72. a'��! -,����..-_ CSon Perssan, Chair � Arm avone,Vice-Chair Ruth Perez, ember �PP����� FINANCE COMMITTEE �'TY � �� COMMITTEE REPORT >�v��'� ���r? ,3 It-� J G (March 14, 2016) I Fee Waiver for Liberty Park and Riverview Park Picnic Shelters (Referred March 7, 2016) The Finance Committee recommends concurrence in the staff recommendation to approve the fee waiver request in the amount of$280 for use of the Liberty Park and Riverview Park picnic shelters on May 1, 2016, during the 2016 CROP Out Hunger Walk fundraising event sponsored by the Renton Ecumenical Association of Churches (REACH). �� ^��� � Don Persson, Chair Ar om ndo Pavone, Vice-Chair � -. -�-�y Ruth Perez, M�mber cc: Kris Stimpson,Community Services Recreation Director Casey Stanley, Neighborhoods, Resources and Special Events Manager Elane Rosok, Renton Community Center Jennifer Jorgenson, Community Services Administration .�'��-'#��tJ FINANCE COMMITTEE ��-�-� e ��,;�;: ��, COMMITTEE REPORT � �'� �..j;h�`���� �s _,rM� �� March 14, 2016 ` -��'_ , Reclassification of HR Manager to HR Labor Relations Classification and Compensation Manager at grade a36 (Referred March 7, 2016) The Finance Committee recommends concurrence in the staff recommendation to approve the reclassification of the Human Resources Manager position to an HR Labor Relations Classification and Compensation Manager, at grade�36, effective immediately. M An HR Labor Relations Classification and Compensation Manager will position the Human Resources and Risk Management Department to be more competitive, cost effective and efficient in the future. The department will be able to reduce its dependency on labor consultant fees, and build better relationships with the City's union leadership. a'l— ..c..c/h'U Do ersson, Chair no�do Pavone, Vice Chair 1 ���� Ruth Perez, I�(lember � •���,�r`7�:�. -�i PLANNING AND DEVELOPMENT COMMITTEE �l`��� �\'� ���=�` ; ,""�- ,� � ,``� �, .... � COMMITTEE REPORT � `' �`'��� �� ��� �� � March 14, 2016 �' City Code Title IV (Development Regulations) 2015 Docket Group#11 (Referred on September 21, 2015) The Planning and Development Committee recommends concurrence with the staff and Planning Commission recommendation to adopt the 2015 Title IV Docket Group 11. However, there are two items the Committee recommends be held for further consideration. First, #D-121: Downtown Business District in order for the Committee to re-evaluate existing businesses for inclusion within the proposed Business District boundary. Second, #D-118 Healthy Standards for Housing in order for the Planning Commission to continue their work to evaluate alternatives for implementation and to consider initiation of a pilot project in the Sunset area. The Planning and Development Committee further recommends that ordinances for the following items be prepared and presented for first reading when they are complete: • #D-116: Residential Building Height • #D-117: Density Bonus • #D-119: Street Frontage Improvements • #D-120: Public Meetings and Signs • #D-122: Impact Fee Deferral � #D-123: Setbacks in Commercial Zones • #D-124: Subarea, Community, and District Plans • #D-125: Assisted Living • #D-126: Administrative Code Interpretations . �d Prince, Chair �' � ��+(Mclrvin, Vice Chair rmc�o�'avone, Member Meqan Greqor Fram: Stephanie Rary Sent: Thursday, April 14, 2016 8:35 AM Ta: Megan Gregor 5ubject: FW: Docket 11 Cammittee Report -----Original Message----- From:Jason Seth Sent:Wednesday, March 16, 2016 8:Q2 AM To:Stephanie Rary;Julia Medzegian Cc: Megan 6regor;Judith Subia 5ubject: RE: Qocket 11 Committee Report I think a memo to caunci!explaining that D-125 wil! not have an ordinance would suffice. it should be prepared by CED. -Jason From:Stephanie Rary Sent:Wednesday, March 16, 2016 7;48 AM To:Julia Medzegian;Jasan Seth Cc: Megan Gregor;ludith Subia Subject: RE: Docket 11 Committee Report Thanks Julia! Hope all is well with you! From:Julia Medzegian 5ent:Tuesday, March 15,2016 2:04 PM To:Stephanie Rary;Jason Seth Cc: Megan Gregor; Judith Subia Subject: Docket 11 Committee Report Stephanie, I understand that the P&D Committee report accidentally listed Docket Item #D-125: Assisted Living as having an ordinance to be prepared. Apparently there will not need to be an ardinance. I'm not sure we need to do anything specific other than just nat present one to be read and voted on. Sa, I am copying lason on this to get his opinion whether or not we need to submit a revised committee report of some sort or not...lu�ia lulia Medzegian C+ty Cauncil Liaison City of Rentan 425.430.6555 jmedzegian@rentanwa.gov�mailto:jmedzegian@rentanwa.gav> 1 DEPARTMENT OF CClMMUNITY & EC4NOMIC DEVE�OPMENT ��TY OF ----�Renton � M E iWl fJ R A N D U M DATE: March 16, 2426 TO: Randy Corman, Cauncil President Members of Renton City Counci! FRt�M: C. E. "Chip" Vincent, CED Administrator x6588 STAFF CC?NTACT: Angie Mathias, long Range Piannirtg Manager x6576 SUBIECT: City Code Title IV(Devefopment Regulations) 2015 Docket Group#11 At the Councii meeting on March 14, 2016, Counci) concurred with the Planning & Develapment's Cammittee Report regarding Docket#11. The Committee Report listed 9 dacket items. However, the changes for#D-125: Assisted Living have been prepared with the ordinance associated with#D-117: Density Bonus. Therefore, a separate ordinance for#D-125 will not be presented far first reading. c:\users\mgregor\appdata�local\micrasaft�windows\temparary internet files\content.autlook�w9lieydw\memo to council.doc ������ �`I�� � �� �`�' FINANCE COMMITTEE � �i,��� COMMITTEE REPORT ��"r�� ��/y�� 9�_�Y�. March 14, 2016 I Contract for Liability 3�d Party Administration Services—Carl Warren & Co. (Referred February 22, 2016) The Finance Committee recommends concurrence in the staff recommendation to approve the three-year contract with Carl Warren & Company for Liability Third Party Administration services, with a total annual cost not to exceed $50,000, without prior city approval. Carl Warren & Company will provide claims adjusting services on a time and expense basis. Their services will be assigned and monitored by Risk Management, as necessary to reach settlement and/or closure of liability claims. (SZ- ,,�-�� Don Persson, Chair �ir or�do Pavone, Vice Chair l . � � � Ruth P��, Member cc: Gary Lamb, Risk Manager FlNANCE COMMlTTEE �C�'�!",�. ��.� ..-� p `l.: C,�h.. �� �-c 'a.� CQMMlTTEE REPORT �r���" � , ,`1h`,�:���. ,-. �.,, f March 14, 2026 " �,~ -� _�;1i � Meadow Crest Playground, Phase 2-Nature Play Area Project (Referred February 22, 2016} The Finance Committee recommends concurrence in the staff recommendation to award the construction contract for the Meadow Crest Playground, Phase 2 - Nature Play Area project, as advertised through the Daily Journai af Commerce, ta Paul Brothers, inc., in the amotant aF $210,540.78, and to accept a donation of $55,000.00 fram the Renton Community Foundatian-Charles Custer Fund,ta complete the project. The Committee further recommends that the Mayor and City Cierk be autharized to execute the contract, and ta adjust the Narth Highlands Park impravements budget far the $55,000.00 donatian (316.332051.020.594.7b.63.000). 6L.... /-�--�-�-�5-'� � Dan Persson, Chair i�ir-�n�b`Pavone, Vice-Chair � s � Ruth Perez�Member Cc: Leslie Betlach,Parks Pianning and Natural Resources Director Todd Biack,Capital Project Caardinator lamie Thomas, Fiscal Services Director Misty Baker,Senior Finance Analyst Tracy Schuld,Senior Finance Analyst ��"�r"��""` --�-.__. CITY �7F +� .� �< a.. M I N UTES City Council Regular Meeting 7:00 PM -Monday, March 14,2016 � Council Chambers, 7th Floor, City Hall—1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: Councilmembers Absent: Randy Corman, Council President Ryan Mclrvin Armondo Pavone Ruth Perez Don Persson Ed Prince Carol Ann Witschi ADMINISTRATIVE STAFF PRESENT Denis Law, Mayor Jay Covington, Chief Administrative Officer Zanetta Fontes,Senior Assistant City Attorney Megan Gregor, Deputy City Clerk Ellen Bradley-Mak, Human Resources Risk Management Administrator Gregg Zimmerman, Public Works Administrator Jennifer Henning, Planning Director Kris Stimpson, Recreation Director Kelly Beymer, Community Services Administrator Debbie Little, Recreation Coordinator Lisa Wivag, Recreation Programmer Patty Wills, Recreation Programmer Chief Mark Peterson, Fire& Emergency Services Administrator Deputy Chief Erik Wallgren, Fire & Emergency Services Department Commander Paul Cline, Police Department March 14, 2016 REGULAR COUNCIL MEETING MINUTES SPECIAL PRESENTATION a) Senior Center Staff Recognition - Recreation Coordinator Debbie Little explained how two Community Services staff inembers successfully revived a member of the public at a Senior Center event.Staff inembers Lisa Wivag and Patty Wills were recognized and thanked for their efforts. b) Renton Fire&Emergency Services Recognition Ceremony- Fire & Emergency Services Administrator Mark Peterson recognized the following individuals for their achievements, and expressed appreciation for their contributions to the department and the public: • Lt. Ryan Morgan - Promotion from Firefighter to Lieutenant • Ken Clinton - Firefighter of the Year • Steve Trujillo- EMT of the Year • Steve Winter- Fire Officer of the Year • Linda Mann -Civilian of the Year • Retirees: o Lt. Shannon Sedlacek o FF Keith Pickett o FF Chuck Hagood • Top Companies o Lt. Neil Samuelsen (E13—C Shift) o Jim Rush (E13—C Shift) o Chip Slothower(E13—C Shift) o Lt. Roger White (L11—B shift) o Mike Boyer(L11—B shift) o David Laha (L11—B Shift) o Marcus Rismiller(L11—B shift) o Zachary Harter(A13—A shift) o Steve Trujillo (A13—A shift) o Andrew Facchini (A13—A shift) • Unit Citations: o Jim Rush (E13—C Shift) o Chip Slothower(E13—C Shift) o Chris Borgen (E13-C shift) ADMINISTRATIVE REPORT Chief Administrative Officer Jay Covington reviewed a written administrative report summarizing the City's recent progress towards goals and work programs adopted as part of its business plan for 2015 and beyond. Items noted were: • The City of Renton Human Services process for 2017/2018 Human Services funding has started, and the application is now online. Renton participates in an electronic application process, along with 16 other cities from King County.All applications must be submitted by 4:30 p.m. on Thursday,April 7, 2016. • Preventative street maintenance will continue to impact traffic and result in occasional street closures. March 14, 2016 REGULAR COUNCIL MEETING MINUTES CONSENT AGENDA Items listed on the ConsentAgenda were approved with one motion,following the listing. At the request of Councilmember Persson, ConsentAgenda Item 6.b. was pulled forseparate consideration. a) Approval of Council Meeting minutes of 3/7/2016. Council Concur. c) AB-1612 Transportation Systems Division recommended approval of periodic temporary street closures, during the spring and summer months of 2016,for Phase 1 and Phase 2 of the Sunset Lane NE Improvement Project. Refer to Transportation (Aviation)Committee. d) AB-1618 Utility Systems Division requested approval of the transfer of water services from District 90 to the City of Renton for four residential properties by the Chelan Creek development; and to waive the City's water system development charges for the same properties. Refer to Utilities Committee. e) AB-1621 Utility Systems Division recommended adoption of an ordinance granting a 10-year franchise agreement with Olympic Pipeline to construct, operate, and maintain existing pipeline facilities for the transportation of petroleum products. Refer to Utitities Committee. f) AB-1622 Utility Systems Division recommended approval of a 10-year Mitigation Agreement with Washington Department of Fish and Wildlife for the Cedar River Maintenance Dredge Project to provide mitigation for the impacts related to the project. Refer to Utilities Committee. MOVED BY CORMAN,SECONDED BY PAVONE, COUNCIL APPROVE THE CONSENT AGENDA MINUS ITEM 6.B.CARRIED. ITEM 6.6. -SEPARATE CONSIDERATION b) AB-1619 Community Services Department recommended approving the Job Order Contract (JOC) Work Order with Forma Construction Company(CAG-13-149), in the amount of $316,983.39,to perform a remodel of the 3rd floor in the 200 Mill Building for Renton Preparatory SchooL B�{��*^ �;„^^�^�^^,^,;+*�� MOVED BY PERSSON,SECONDED BY PAVONE,COUNCIL CONCUR TO APPROVE CONSENT AGENDA ITEM 6.6.AS COUNCIL CONCUR. CARRIED. UNFINISHED BUSINESS a) Finance Committee Chair Persson presented a report recommending approval for payment on March 14, 2016 clams vouchers 345292 -345560,four wire transfers and one payroll run with benefit withholding payments totaling$4,575,543.36 and payroll vouchers including 758 direct deposits and 49 payroll checks totaling$1,640,227.72. MOVED BY PERSSON,SECONDED BY PAVONE,COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Finance Committee Chair Persson presented a report recommending concurrence in the staff recommendation to approve the fee waiver request in the amount of$280 for use of the Liberty Park and Riverview Park picnic shelters on May 1, 2016, during the 2016 CROP Out Hunger Walk fundraising event sponsored by the Renton Ecumenical Association of Churches (REACH). MOVED BY PERSSON,SECONDED BY PAVONE, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. March 14, 2016 REGULAR COUNCIL MEETING MINUTES .�.��� c� Finance Committee Chair Persson presented a repart recommending concurrence in the staff recammendation to apprave the three-year contract wi#h Carl Warren&Company for l.iability Third Part Administration services,with a tota!annual cost not to exceed$5Q,000,without prior city approval.Carl Warren&Company will provide claims adjusting services on a time and expense basis.Their services wil! be assigned and monitared by Risk Management,as necessary to reach settlement and/or closure of liability claims. MOVED BY PERSS{)N,SECCiPIDED BY PAVGNE,COUNCIL CC}NCUR IN THE CCIMMETTEE RECC}MMENDATION.CARRlED. d) Finance Committee Chair Persson presented a report recommending concurrence in the staff recommendation to approve the reclassification of the Human Resources Manager position ta an HR Labor Reiations Classification and Compensation Manager, at grade m36, effective immediateiy. An HR Labor Relations Classificatian and Compensation Manager will position the Human Resources and Risk Management Department to be mare competitive, cost effective and efficient in the future.The department will be able to reduce its dependence on labor consultant fees, and build better relationships with the City's union leadership. MCIVEQ BY PERSSON,SECONDED BY PAVONE,CQUNClL CONCUR!N 7HE COMMITTEE RECOMMENDATION.CARRIED. e) Finance Cammittee Chair Persson presented a report recommending cancurrence in the staff recommendatian to award the constructian contract far the Meadow Crest Playgraund, Phase 2 —Nature Play Area praject,as advertised through the daily�aurnal of Commerce,to Paui Brothers, Inc., in the amount af$210,540.78,and ta accept a donation of$55,000.00 from the Renton Cammunity Foundation—Charles Custer Fund,ta complete the project.The Committee #urther recommends that the Mayor and City Clerk be authorized to execute the contract,and ta adjust the North Highlands Park Improvements budget for the$55,000.00 danatian {316.332051.Q20.594.76.63.Q00). MOVED BY PERSSON,SECONpED BY PAVONE, COUNCiL CONCUR IN THE COMMITTEE RECOMMENDATION.CARRIED. f� Planning& Development Committee Chair Prince presented a repart recammending concurrence with the staff and Planning Commission recommendation ta adopt the 2015 Title IV Docket Group 11. However,there are two items the Committee recommends be held for further consideration. First,#D-121: Downtown Business pistrict in order for the Committee to re- evaluate existing businesses for inclusion within the proposed Business District baundary. Second,#D-118 Healthy Standards for Housing in arder far the Planning Commission to continue their work to evaluate alternatives for implementation and to consider initiation of a pilot project in the Sunset area.The Planning and Development Committee further recommends that ordinances for the following items be prepared and presented for first reading when they are camplete: « #D-116: Residential Building Height « #D-117: Density Bonus + #D-119:5treet Frontage Impravements • #D-120: Public Meetings and 5igns • #D-122: Impact Fee Deferral • #D-123: Setbacks in Commercial Zones • #b-124:Subarea, Community,and District Plans March 14, 2016 REGULAR COUNGL MEETING MINUTES � #D-125:Assisted Living • #D-126:Administrative Code Interpretations MOVED BY PRINCE,SECONDED BY MCIRVIN,COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. NEW BUSINESS Please see the attached Committee Meeting Calendar. a) Council President Corman requested that the April 4, 2016 Regular Council Meeting and Committee Meetings be cancelled due to the absence of the Mayor and three Councilmembers. MOVED BY CORMAN,SECONDED BY PAVONE, COUNCIL CONCUR TO CANCEL ALL COUNCIL RELATED MEETINGS ON APRIL 4,2016. CARRIED. ADJOURNMENT MOVED BY PRINCE, SECONDED BY PERSSON, COUNCIL ADJOURN. CARRIED.TIME: 7:40 P.M. � � � � lason .Seth, C , City�erk Megan Gregor, CMC, Recorder Monday, March 14, 2016 March 14, 2016 REGULAR COUNCIL MEETING MINUTES � Council Committee Meeting Calendar March 14, 201fi March 21, 2016 Manday 3:3Q PM Utilities Comnnittee, Chair Mclrvin, Cauntil Conference Raom l. Request for Water Service Transfer from King Caunty 2. Level 3 Communicatians, LLC Franchise Agreement 3. Olympic Pipeline Franchise Agreemerrt 4. Cedar River Maintenance Dredge Project Mitigation Agreement 4:30 PM Transpartation Committee, Chair Ferez - Council Conference Room 1. Airport T-Nangars Rent Increase 2. Temparary Road Cfosures for the Sunset �ane RtE (mpravement Project 3. Emerging lssues in Transpartatian 5:30 PM Committee af the Whale, Chair Corman - Counci( Chambers 1. Eastside Rai! Corridor Master Plan EIS Comments 2. Solid Waste Spring Cleanup tJptians 3. Cor�tinuation of Hamelessness Discussion MAR 14, 2016 - CITY COUNCIL REGULAR MEETING - MOTION SHEET Agenda Placement Agenda Section Title/Item Motion Staff Contact Interested Parties 6.a) CONSENT AGENDA Approval of Council Meeting minutes of 3/7/2016. Council Concur Jason Seth Megan Gregor 6.c) CONSENT AGENDA AB - 1612 Transportation Systems Division recommended approval of periodic temporary street closures, during the spring and summer months of 2016, for Phase 1 and Phase 2 of the Sunset Lane NE Improvement Project. Refer to Transportation (Aviation) Committee Keith Woolley Heather Ulit Sandi Weir (Res) 6.d) CONSENT AGENDA AB - 1618 Utility Systems Division requested approval of the transfer of water services from District 90 to the City of Renton for four residential properties by the Chelan Creek development; and to waive the City's water system development charges for the same properties. Refer to Utilities Committee Abdoul Gafour Amber Druce Lys Hornsby 6.e) CONSENT AGENDA AB - 1621 Utility Systems Division recommended adoption of an ordinance granting a 10-year franchise agreement with Olympic Pipeline to construct, operate, and maintain existing pipeline facilities for the transportation of petroleum products. Refer to Utilities Committee Lys Hornsby Amber Druce Cindy Moya (Ord) Li Li-Wong 6.f) CONSENT AGENDA AB - 1622 Utility Systems Division recommended approval of a 10-year Mitigation Agreement with Washington Department of Fish and Wildlife for the Cedar River Maintenance Dredge Project to provide mitigation for the impacts related to the Project. Refer to Utilities Committee Hebe Bernardo Lys Hornsby Amber Druce Li Li-Wong 6.b) ITEM 6.B. - SEPARATE CONSIDERATION AB - 1619 Community Services Department recommended approving the Job Order Contract (JOC) Work Order with Forma Construction Company (CAG-13-149), in the amount of $316,983.39, to perform a remodel of the 3rd floor in the 200 Mill Building for Renton Preparatory School. Refer to Finance Committee. Council Concur to approve Consent Agenda Item 6.b. as Council Concur Michael Nolan Jessi Merriman Diane Wagner Sandi Weir 7.a) UNFINISHED BUSINESS Finance Committee Chair Persson presented a committee report recommending approval for payment on March 14, 2016 clams vouchers 345292 - 345560, four wire transfers and one payroll run with benefit withholding payments totaling $4,575,543.36 and payroll vouchers including 758 direct deposits and 49 payroll checks totaling $1,640,227.72. Council Concur Jamie Thomas Natalie Wissbrod 7.b) UNFINISHED BUSINESS Finance Committee Chair Persson presented a report recommending concurrence in the staff recommendation to approve the fee waiver request in the amount of $280 for use of the Liberty Park and Riverview Park picnic shelters on May 1, 2016, during the 2016 CROP Out Hunger Walk fundraising event sponsored by the Renton Ecumenical Association of Churches (REACH). Council Concur Casey Stanley Kris Stimpson Elane Rosok Jennifer Jorgenson 7.c) UNFINISHED BUSINESS Finance Committee Chair Persson presented a report recommending concurrence in the staff recommendation to approve the three-year contract with Carl Warren & Company for Liability Third Part Administration services, with a total annual cost not to exceed $50,000, without prior city approval. Carl Warren & Company will provide claims adjusting services on a time and expense basis. Their services will be assigned and monitored by Risk Management, as necessary to reach settlement and/or closure of liability claims. Council Concur Ellen Bradley- Mak Gary Lamb Mary Ann Coleman 7.d) UNFINISHED BUSINESS Finance Committee Chair Persson presented a report recommending concurrence in the staff recommendation to approve the reclassification of the Human Resources Manager position to an HR Labor Relations Classification and Compensation Manager, at grade m36, effective immediately. An HR Labor Relations Classification and Compensation Manager will position the Human Resources and Risk Management Department to be more competitive, cost effective and efficient in the future. The department will be able to reduce its dependence on labor consultant fees, and build better relationships with the City's union leadership. Council Concur Ellen Bradley- Mak Mary Ann Coleman 7.e) UNFINISHED BUSINESS Finance Committee Chair Persson presented a report recommending concurrence in the staff recommendation to award the construction contract for the Meadow Crest Playground, Phase 2 – Nature Play Area project, as advertised through the Daily Journal of Commerce, to Paul Brothers, Inc., in the amount of $210,540.78, and to accept a donation of $55,000.00 from the Renton Community Foundation – Charles Custer Fund, to complete the project. The Committee further recommends that the Mayor and City Clerk be authorized to execute the contract, and to adjust the North Highlands Park Improvements budget for the $55,000.00 donation (316.332051.020.594.76.63.000). Council Concur Todd Black Leslie Betlach Jamie Thomas Sandi Weir 7.f) UNFINISHED BUSINESS Planning & Development Committee Chair Prince presented a report recommending concurrence with the staff and Planning Commission recommendation to adopt the 2015 Title IV Docket Group 11. However, there are two items the Committee recommends be held for further consideration. First, #D-121: Downtown Business District in order for the Committee to re-evaluate existing businesses for inclusion within the proposed Business District boundary. Second, #D-118 Healthy Standards for Housing in order for the Planning Commission to continue their work to evaluate alternatives for implementation and to consider initiation of a pilot project in the Sunset area. The Planning and Development Committee further recommends that ordinances for the following items be prepared and presented for first reading when they are complete:  #D-116: Residential Building Height  #D-117: Density Bonus  #D-119: Street Frontage Improvements  #D-120: Public Meetings and Signs  #D-122: Impact Fee Deferral  #D-123: Setbacks in Commercial Zones  #D-124: Subarea, Community, and District Plans  #D-125: Assisted Living  #D-126: Administrative Code Interpretations Council Concur Chip Vincent Angie Mathias Jennifer Henning Judith Subia Stephanie Rary Cindy Moya (Ord) 9.a) NEW BUSINESS Council President Corman requested that the April 4, 2016 Regular Council Meeting and Committee Meetings be cancelled due to the absence of the Mayor and three Councilmembers. 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