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Home My WebLink About06/26/2007 - Minutes ♦ ro' �y O '�.r� �rr+° 1 � ; � �- . CIVIL SERVICE COMMISSION — Meeting Minil��OFRENTON ��,NT�� th Held on: June 26, 2007 � 7 Floor Conferencing Center-City Hall JUL 1 9 2007 ,�:�.,�;.�.��;�.��;x;t;;.:�.,;;,; .. . .. � �;. :_ . �� ., . �• FICE ,COMMISSIONERS'PRESENT: Richard Fisher,Jim Phelan,Randy Rockhill,Bill Larson,Jim Matthew CQMMISSIUNERS ABSENT: � Jim Matthew I POLICE DEPARTMENT; � Chief Kevin Milosevich,Tim Troxel,Kent Curry I FIRE DEPARTMENT: � Chief Dave Daniels,BC Stan Engler I �T�,F,� Gretel Sloan, Civil Service Examiner,HR Analyst Lucinda Gibbon&Brian � � Sandler,HR Manager Eileen Flott VISITQRS; Bernardo Espinoza,Mrs.Espinoza � -�{;, ��- �°�::�:;�; ,�2 :,,��.��. ,�,,,��,,,h:>3>�-=.,.;�.::�., ..��. -;�: �. .,. ,�.�:,a�. � ls CALL TC� ORDER: AC`�"�Ql�: � Chair Jim Phelan called the meeting to order at 4:35 pm I Ii, I2�vt�vY � APPRC}VAL (?F 1�ZIl�UTES: A��Q�N: � It�UVED I Bill Larson ( �EC4ND 1 Richard Fisher � MT�tUTE�APPRUVED III. PULICE AI�IVILNYSTRr�'t�tV� BLTSINESS: A. Mr. Bernardo appealed his removal from the Jailer Eligibility List. The Commission listened to the facts presented by Chief Milosevich, and Mr.Bernardo's explanations. The Commission moved to take no action. ACT�ON: MUVED I Richard Fisher � SECOND � Randy Rockhill � MQTIQN�A;T2RIED �* Police Secretary Eligibility List was approved and the Examination Report reviewed ACT�Q�1: MUVED � Randy Rockhill I SECOND I Bill Larson I MOTIUN CARRiED C. Jailer Eligibility List was approved and the Examination Report reviewed � MOVED I Richard Fisher ( SECQND I Randy Rockhill MC)TIUN CARRIEll �V. PUL�CE OLD BUSINESS: A. Previous examination reports were reviewed(Entry Level Police Officer,Lateral Police Officer, Police Commander,Police Sergeant,Jailer and Police Services Specialist) ACTI4N: I MUVED I ( SECOND � MOTIDN CARRTED V.PC?LICE NEW BUSTNESS A. The Civil Service Secretary asked if the Commission and the Police Chief would be willing to consider recruiting for Lateral Jailers and if so would the recruitment process be the handled in the same manner as Lateral Police Officer. The Police Chief is willing to consider. � MQVED I ( SECUND ( MUTIUN CARRIED � v�. �� ►Nu��s�r��v� BUs��v�ss l A. � Deputy Fire Chief Recruitment Process ACTION: MQVED I Bill Larson ( SECOND � Randy Rockhill � M4TIUN CARRIED B Assistant Fire Marshal Recruitment Process � ACT�UN: � MOVED 1 Richard Fisher ( SECONI} Bill Larson MElTIC}N CARRTED � C � Assistant Fire Marshal revised job classification r�CTIUN: � i�4VED + Bill Larson ( SECUNII I Richard Fisher � MOTIQN GARRIED P Civil Service Commission—Meeting 1V�ites '""""`� . Meeting Minutes for:July 24,2007 Page 2 � D I Administrative Secretary II Recruitment Process I ACTION; I MOVED I Randy Rockhill I SECOND � Bill Larson � MUTIt�N CARRIED E 1 Administrative Secretary II Provisional Appointment ACTION: MQVEI� I Randy Rockhill ( SEG(?NA � Bill Larson � M4TION C�RRIED F Fire District Liaison Position Description. Because of the contract with District 25,this position is currently a District 25 position,but the contract states this position will eventually become a City of Renton position. The Chief is going to Council in the very near future to have approved as a City of Renton position. If Council approves the position,then the Commission has already approved. ACTIUN: .�v�.uv.�u Bill Larson ( SECUNI�► � Richard Fisher � MCl►TIUN CARRIED G Provisional Deputy Chief Appointment ACTION: I 1VtQV,E.D I Bill Larson I SECUN� � Randy Rockhill � MQTIUN CARR.�ED H I Temporary Appointment of Fire Battalion Chief,it was deternuned the rules do not require the j Commission to approve a temporary appointment,therefore no motion. Ar.CT�ON: { h�IQVED I � SECCINII � � MUTIUN CARRIED VII. FLRE (�L,U BUSINESS: A. IPrevious examination reports were reviewed by the Commission. (Administrative Secretary I, Emergency Management Director,Fire Captain) ACT�UN� MUVED I I SE�QIYI'} � � MUTIUN CA12CtIEII� ��. �+T� ��$��i��+�� A. � None I�. (�THER BUSTNESS: A, Commission was informed they had 3 candidates for the Civil Service Chief Examiner Position. All three were present at the meeting. Jim Phelan explained to the Commission that both Chiefs would be on the interview panel along with Mike Webby, and Gretel Sloan. The interviews are scheduled for the afternoon of July 2,2007. �. 1��.1��: �� 'J:��3 p.�'il» ACTION: � IYTQVED Bill Larson � SECU�Cb I Randy Rockhill � MO'I''t(31� CARRTED i THE NEXT CIVII.SERVICE COMMISSION MEETING WILL BE HELD ON July 24,2007 (��ete� SF,aan Gretel Sloan,Secretary/Chief Examiner CSM-March 2007 Page 2 of 2 , � , *�rr' �rrr�° May 16, 2007 Chief Milosevich City of Renton 1055 South Grady Way Renton. WA 98057 CERTIFIED REGISTERED US MAIL RE: Background Investigation/Jailer Position Dear Chief Milosevich: I am in receipt of the letter dated May 9, 2007, post marked May 11, 2007 from Gretel Sloan, Civil Service Chief Examiner for the City of Renton. The above letter was received May 16, 2007 (recent moved and mail was being held). Your letter states that in the course of conducting your background investigation, it was determined that I did not meet acceptable standards far employrnent with the City of Renton's Police Department. As an individual, I have served my countty and hold my integrity and honesty in high regard. Per your letter this is my written request to obtain the specific reason(s) ort why and or what in my background placed me ineligible for the position applied for of "Jailer". Your courtesy and prompt reply would be most appreciated. Respectfully, �� .�-� Bernardo G. inoza 28318 149�'Avenue S.E. Kent, WA 98042 . , �C ;'...`'J,) �r,-^?-�' " . . J ' ti�Y p � � CITY�F RENTON � � �' '�' � Civil Service Commission � Gretel Sloan,Civii Service Secretary/Chief Examiner Kathy Keolker,Mayor ��N�O DATE: June 26, 2007 TO: Ghief Kevin Milosevich FROM: Civil �ervice Commission SUBJECT: ELIGIBILITY LIST FOR POLICE SECRETARY-June 26,2007 The following is a ranked eligibility list of candidates for the position of Police Secretary as established thro�tgh a competitive examination process in May 2007. Names are ranked according to the final score and considered valid for one year following the test date. R�►�11� � :,� LA;ST NAM� � �IF2ST�4A11�E'� �; ��T��E 1. I DAY I MELISSA I 6/08 rete Sloan ivil Service hxaminer cc: Human Resources 1055 South Grady Way-Renton,Washington 98057-(425)430-7667 R E N T O N . �T AHEAD OF THE CURVE � � Y ti� �� RENTON CIVIL SERVICE COMMISSION � p� '} i ��N�o� EXAMINATION REPORT POSITION: POLICE SECRETARY DEPARTMENT: POLICE 1 DATE OPEN: 4/26/07 2 DATE CLOSED: 5/10/07 3 TOTAL#APPLICATIONS RECEIVED: 44 4 DATE OF SHILLS EXAMINATIONS: 5/23/07 & 5/24/07 5 TOTAL#TAKING SHILLS: 28 6 TOTAL#PASSING THE SKILLS EXAMINATION: 1 7 DATE OF ORAI.INTERVIEWS: 5/31/07 9 TOTAL#GOING THROUGH ORAL INTERVIEWS: 1 10 TOTAL#ON ELIGIBILITY LIST: 1 � F,�A�IINAT�QIV PRt��ESSt:` , ;;-::. � After screening all applicants,those who met the requirements for the job were invited to a skills test consisting of a keyboarding/typing test,basic MS Word, and Basic MS Excel test,and spelling test. The one person passed the skills test were moved forward to the Oral Board Interview process. One candidate was placed on the eligibility list. L11�IINIM�TM C�UAL�'I�.r�TIQNS REQUIR.ED: I Any combination equivalent to: graduation from high school including or supplemented by secretarial training and two years of incrreasingly responsible clerical or secretarial experience. Possess a valid WA State driver's license or other special certification such as ACCESS/WACIC. ( EXA:IV.CINATI4N +CUNTENT: 1 Basic MS Excel test requiring 70% or better to pass. Basic MS Word test requiring 70%or better to pass. Keyboarding of speed and accuracy test of 45 wpm or better to pass. Spelling Skills test requiring 70%or better to pass. Oral Board interview weighted at 100%of the final score and requiring a mimmum passing score of 70%. / Gr te Sloan, Civi rvice Examiner � � ate '�r'` �r+'" ��Y � s: '� RENTON CIVIL SERVICE COMMISSION ''- � ♦ � ,�� O,� EXAMINATION REPORT N� POSITION: POLICE SERVICE SPECIALIST DEPARTMENT: POLICE 1 DATE OPEN: 1/29/07 2 DATE CLOSED: 2/12/07 3 TOTAL#APPLICATIONS RECEIVED: 31 4 DATE OF WRITTEN EXAMINATIONS: 3/6/07 5 TOTAL#TAI�NG WRITTEN: 26 6 DATE OF PHYSICAL PERFORMANCE TEST: n/a 7 TOTAL#TAHING PFIYSICAL PERFORMANCE TEST: n/a 8 DATE OF ORAL INTERVIEWS: 3/13/07 9 TOTAL#GOING THROUGH ORAL INTERVIEWS: 8 10 TOTAL#ON ELIGIBILITY LIST: 5 � E�A..NIIN�'�''IUI�FRUCES�t ; ; .: � After screening all applicants,those who met the requirements for the job were invited to a skills test consisting of the Word computer test and an excel test. The eight that passed the skills test were moved forward to the Oral Board Interview process. Five candidates were placed on the eligibility list. �rn�n�r�tm�i�r�t�v�LrF��.�r�aNs�c�vzt�n�: � Any combination equivalent to: graduation from high school and two years of clerical experience involving extensive contact with the general public. applicant must be a US citizen,be able to read and write the English language be at least(18)years of age,possess a high school diploma or GED certificate, and be able to work nights,weekends and holidays. Must also be able to qualify for Access Certification. � E7�AN��Ai'ATI4N' �tJI�TTENT. I Spelling Skills Test requiring a minimum passing score of 70% Keyboarding test requiring a net minimum of 50 wpm Oral Board interview weighted at 100%of the final score and requiring a minimum passing score of 70%. Gr tel Sloan, C' i ervice Examiner ��i �'/�7 Dat� / _ . ``.r+ �� Y O� RENTON CIVIL SERVICE COMMISSION � �� ♦ ♦ � ,�� O,� EXAMINATION REPORT N� POSITION: JAILER MARCH 07 DEPARTMENT: POLICE DEPARTMENT 1 DATE OPEN CONTINUOUS 2 TOTAL#OF APPLICATIONS RECEIVED 13 3 DATE OF ORAI.BOARD INTERVIEWS MARCH 12 & 13 4 TOTAL#PARTICIPATING IN ORAL BOARD 13 5 TOTAL#NEW ADDED TO ELIGIBII,ITY LIST 3 � ��.��c��-��c��:,:;;. ��:. I All candidates passed the written and physical tests conducted by Police Services Testing. _., _...:.::. ,,.. ..:r.. 1 � TS�II�� +�}�3ALT�'It'�A'�'I4NS REQUI�EI��_. � Pass PST test,US Citizen;passing score from PST 75% or above. ��r�c��v �oiv��:" � Police Department Oral Board Panel Oral Board Interview: 70% Passing Score ��C.i'��l!��Lx�[/ Gr tel Sloan, Civi ervice Examiner /07 Date / � „�, �ww'� ��Y � :� O'� RENTON CIVIL SERVICE COMMISSION ''- � ♦ � ,�� O,� EXAMINATION REPORT NT POSITION: POLICE OFFICER DEPARTMENT: POLICE DEPARTMENT 1 DATE OPEN: March 2007 2 DATE CLOSED: Continuous 3 TOTAL#APPLICATIONS RECEIVED: 104 4 DATE OF ORAL INTERVIEWS: March 21,22 and 23, 2007 5 TOTAL#GOING THROUGH ORAL INTERVIEWS: 56 6 TOTAL#ON ELIGIBILITY LIST: 30 (Total of 99 on list) � ��mc�ri�.A.�o��.c��ss: .; I All candidates had been previously tested by PST and forward to Renton. After attempting to contact all candidates, some withdrew, some had taken another position,and we were unable to contact some. Out of 104 only 56 went through the oral board process,and 30 of those interviewed were placed on the list. ��u� t��.��cA�aNs:��u��►:;..� Must have passed the written examination and the physical ability test administered by PST,with a 75%passing score. � ��mt�AT��►� +�o�vT��v=r: = I Physical agility test complies with the PFAT test used throughout Washington State. Written exam is general- knowledge based with a required passing score of 75%to be considered by the City of Renton. The oral board consists of a set of structured general questions. There is a 70%passing score on the City's questions. The PST score is weighted at 30%, and the City's test is weighted at 70%, for a total of 100%. Veterans preference points, if applicable, are added to the final score. Successful candidates are "slotted into”their place according to their score. / �z��I �� 0 ��' G etel S oan, �vil�ervice Examiner � ��'/a7 Da� / . �r►' �.w� ��Y � :� O'� RENTON CIVIL SERVICE COMMISSION ♦ � ♦ '� EXAMINATION REPORT �� o� N POSITION: LATERAL POLICE OFFICER DEPARTMENT: POLICE DEPARTMENT 1 DATE OPEN: January 2007 2 DATE CLOSED: Continuous 3 TOTAL#APPLICATIONS RECEIVED: 12 4 DATE OF WRITTEN EXAMINATIONS: January 20, 2007 5 TOTAL#TAKING WRITTEN: 10 6 DATE OF PHYSICAL PERFORMANCE TEST: January 20,2007 7 TOTAL#TAHING PHYSICAL PERFORMANCE TEST: 12 8 DATE OF ORAL INTERVIEWS: January 21, 2007 9 TOTAL#GOING THROUGH ORAL INTERVIEW5: 10 10 TOTAL#ON ELIGIBILITY LIST: 5 � E�i�;�'!�N'A"T�UN'PR.t�CESSK:::�:: - � The Civil Service Examiner and six police officers went to Hawaii to recruit lateral entry police officers. Those who handed in their applications also took the physical ability test,the written test and the Oral Interview. Some candidates did not pass the physical ability test in Hawaii but passed the other parts of the exam, so they took the PA later in Seattle, and 5 candidates were placed on the list. I�^��c c��.L��zc.�T�a��v��t�u��r�: � Must have been a regular police office for a minimum of one year out of the last three years in order to be considered. Must pass the written test,physical ability test and oral board in order to be placed on the eligibility list. C E�AMTN�ITTUN CUNTENT: :.:; � Physical agility test complies with the PFAT test used throughout Washington State. Written exam involves candidates watching a video of a response to a 911 DV call, and writing a report with findings. The oral board consists of a set of structured questions developed for an experienced police officer. / � / Gr el Sloan, Ciy�Service Examiner 6�/B�o� Dat� / � '�r�` '�.r�" ��Y �j O'� RENTON CIVIL SERVICE COMMISSION � �� 's ♦ '� EXAMINATION REPORT �� O� N'T POSITION: POLICE SERGEANT PROMOTIONAL DEPARTMENT: POLICE DEPARTMENT 1 DATE OPEN: January 2, 2007 2 DATE CLOSED: January 31,2007 3 TOTAL#APPLICATIONS RECEIVED: 14 4 DATE OF WRiTTEN EXAMINATIONS: March 14,2007 5 TOTAL#TAKING WRITTEN: 12 6 DATE OF ASSESSMENT CENTER: Apri14,2007 7 TOTAL#TAHING ASSESSMENT CENTER TEST: 8 8 TOTAL#ON ELIGIBILITY LIST: 7 I ��A�Q�r�:c��"ss: I Fourteen applicants indicated their intention to participate in the examination process by completing and delivering a letter of intent to the Civil Service Chief Examiner by 5:00 p.m. on January 31, 2007. Two applicants withdrew from the process. The formal written test portion of the exainination was given and proctored on March 14, 2007. The written examination was weighted at 30 percent. On April 14, 2007, candidates participated in an assessment center administered by an assessment center developer, JMF & Associates. The Assessment Center was weighted at 70 percent. rn��m[��mt�v��tc.�x��NS xtEc�v��,D: � Any combination equivalent to: graduation from a standard high school,vocational school, or equivalency.Applicants far this class must have completed at least three years as a Police Officer in the Renton Police Department at the time of examination. I �x�r.��:�cro� cor��r�Nr: � Written Test: A written Police Sergeant test was administered on March 14, 2007. Assessment Center: The Assessment Center was administered on Apri14, 2007 at St.Mathew's Lutheran Church, 1700 Edmonds Ave NE,Renton, WA. There were five exercises which include a presentation, oral interview,coaching/counseling, critical incident and a written review of PAP. Gret 1 Sloan, Civ' Service Examiner 6 �I �lo� Date/ / ' - ��r' v�'. ��Y �-\ '� RENTON CIVIL SERVICE COMMISSION v :1 � � � ♦ ,�� O,� EXAMINATION REPORT N� POSITION: POLICE COMMANDER PROMOTIONAL JAN. 2007 DEPARTMENT: POLICE DEPARTMENT 1 DATE OPEN: January 2,2007 2 DATE CLOSED: January 31, 2007 3 TOTAL#APPLICATIONS RECEIVED: 6 4 DATE OF WRITTEN EXAMINATIONS: March 7,2007 5 TOTAL#TAKING WRITTEN: 6 6 DATE OF ORAL INTERVIEWS: March 26,2007 7 TOTAL# GOING THROUGH ORAL INTERVIEWS: 6 S TOTAL# ON ELIGIBILITY LIST: 6 � ��.�v�.�Q�v��.�►��s�:::� ='°`=;1 A computer writing assignment will be held on March 7,2007(HR Training Room, 7`�Floor). Candidates should provide four copies of their resume not to exceed 3 pages at the time they arrive for the writing assignment on March 7, 2007. A five minute presentation will be made to the Oral Board Panel Members, followed by a structured oral board interview, on March 26,2007(HR Conference Room, 7`� Floor). Candidates will be ranked on a two-year eligibility list according to their earned score. f �vmv��t.�t��;a��a�tc��c�t��v�`�+��'. I Any combination equivalent to: graduation from high school and a current Police Sergeant with at least two years experience in that rank in the Renton Police Department, including probationary time at the time of examination. If there are no applicants available or eligible from within the Department,the examination shall be open to any commissioned officer who has served at least five years as a member of the Renton Police Department. ��'�r�vA`r�ar� co��NT: � Written Test:20%Copy or questions attached. 5-Minute Presentation- 10% Provide oral borad panel information about candidates knowledge, skills and abilities that uniquely qualify them for the position and responsibities of Commander in the Renton Police Department. Oral Board Interview: 70% . .f/l/ G etel Sloan, C' il Service Examiner �� l�s'/o� Date� � � �p..°` +.r„�" CITY OF RENTON CLASS TITLE: ASSISTANT FIRE MARSHAL (FI-2045) BASIC FLTNCTION: IUnder the direction of t"n ,�.,++„';^� r�,;n��;r� �"::r:;'.:u4an assit:neci sunervisc�r, assist in planning, organizing, coordinating and directing the operations of the Fire Prevention Bureau including plan review, permit processing, code enforcement, fire investigation and public education; supervise and evaluate the performance of assigned personnel. REPRESENTATIVE DUTIES: *Assist in planning, organizing, coordinating and directing the operations of the Fire Prevention Bureau; schedule, assign and review work performed in assigned areas of responsibility. *Respond to public inquiries concerning code requirements; research codes and provide technical information; advise businesses and individuals on code requirements and hazardous processes and answer citizen complaints. I *Assist ��ee�er-s—in code related matters; provide technical assistance concerning codes and interpretation of codes. *Supervise and evaluate the performance of assigned e�le�eestlepartment nYemk�ers; recommend salary, promotion, discipline, car�•ecti�je action, member recc��nition, inernber �vork assi�nments, transfer and termination decisions. � *Provide technical assistance as necessarv retative to �:��fire investigation reports, complex plan reviews and inspection reports; review applications for permits and licenses. *Analyze workloads, processes and functions in the Fire Prevention Bureau and make recommendations for or implement improvements as necessary; schedule and oversee daily operations and activities. *Establish and maintain effective working relationships with City departments, State agencies and other groups in relation to fire regulations and ordinances. *Review new legislation, codes, standards and practices related to fire I �fet�'and e�nervencv services; develop L'�<<� �:�?�.a:�,«�-�.�-�ed---�8�iaz a-�-trt$zr�-�ap�pro�pt•iate le�islation as rec��iired. � Assistant Fire Marshal �ontinued � Page 2 I *Respond to �,re: �:rs ::��- ee �e=-��tt�—�e��s��s� :;°�-�—#"� ��*��^*��incic�ents and function rvithii� the incident Command Svsterr► as � required. Conduct fire prevention presentations and informational speeches before public groups. *Maintain a variety of files and records and prepare detailed narrative and statistical reports. Attend a variety of ineetings and serve on committees as required. *Assume additional duties in the absence of the Fire Marshal. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: • Fire and building codes as applied to plan review, inspections and enforcement. • Applicable fire prevention laws, rules, regulations and codes for both the City and the State. • Fire hazards and fire prevention and protection methods. • Fire prevention inspection methods and techniques. • Fire alarms and sprinkler system operation and design. • Fire investigation skills including proper documentation,photography and legalities. • Laws of search, seizure and arrest. • Principles and practices of supervision and training. + Fire Urotection en�ineerin�prineinals, 7nethoc�s ai�d practices. * Tecluiical specialtv within en�ineerin�c�iscipline a�t�rot�riate to assi�n�tn�nt. • Basic research methods. • City organization, operations,policies and objectives. • Oral and written communication skills. • Interpersonal skills using tact,patience and courtesy. ABILIT'Y TO: • Assist in organizing, coordinating and directing the operations of the Fire Prevention Bureau. • Perfor�n difficult and com�lex en�ii�eerin�mlthen7atical camput��tions. s Desi�n and evaltxate ei��ineerink proiects to assure c7bi�ctive and codes are follo��ed. • Recognize and define fire hazards and recommend actions for abatement. • Read, interpret, apply and explain rules, regulations,policies and procedures. • Respond to major fire alarms to coordinate and assist in fire investigations. • Establish and maintain cooperative and effective working relationships with others. • Analyze situations accurately and adopt an effective course of action. Assistant Fire Marshal�ontinued ''� Page 3 • Communicate effectively both orally and in writing. • Understancl and follow oral aa�c� written directi�ns. • Meet schedules, commitments and tiine lines. • Observe le�al ar�d defeilsive driti=in��ractiLes. • Maintain records and prepare reports. • Train, supervise and evaluate personnel. • Prioritize and schedule work. EDUCATION AND EXPERIENCE: Any combination equivalent to: �;��c:�t� � � , • Bachelc�r of Science de�ree in Fire Prc�tection En�,rinee�•in�-i��e-e ar equivalent and six years experience in fire inspection, investigation and prevention activities including some experience in a lead capacity. Master's cle;,�ree c�r �.ertification as a Fire Protection en�,�ineer preferred.��.,}�, �.., . o,a ,„ , ot t�,o �,*.,�,a.,..,��, µ,a,.�, � �,.,.,., c..,.9 � T,,�,-..�.,r.-..-TTT;,� l�T L`D A �3.,.,�,..1-,lof 1(121 LICENSES AND OTHER REQUIREMENTS: Valid Washington State driver's license. u��v�:r.�c�t� ..�,. :�+�:�=e�k-�a-��> �':� s��ar��l�s � . t,..,.�,.,..,,,. nr , ,. ��.,...n . .. ..�.��,.,..� � s��'::�';, �� .,u�'' . . .<^.. �'�:r:�:"'��Cei-tification as a Fire Protection En�,�ineer prefen•ed. WORHING CONDITIONS: Work is performed in an office environment, but some field work involving walking, standing and climbing may be required. *Denotes an essential function IEffective Date:3ime 2{}p�� Revision History:September 1993,,Ja�ivar_}�2t)t)6 � ��Y °� JO � ANNOUNCE � ENT : � . ��'N'r�� Renton,Washington • The Center of Opportunity EQUAL OPPORTUNITY EMPLOYER CXVIL SERVICE POSITION The Ci ,ty of Renton is accepting applications for ADMINISTRATIVE SECRETARY II Salax-y Range: $3,539 to $4,313 per month Date 4pened: June 27, 2047 Date Closed; July 3, 2007 APPLICAT�UN PRUCEDURE To be considered for this position in the Fire Departmen.t, camplete and return a City of Renton Civil Service Application and a completed Skill Inventory Sheet on or before 5:00 pm on the closing date to HR&RM, lOSS South Grady VVay,Renton,WA 9805'7. Postmarks are nat accepted. Ap�liGahons may be obtained by using the foIlowing options: ■ Download an application from the City's website,www.rentonwa.�o_v. Click on"City Jobs Available"; � Request an application via email at bsandler@ci.renton.wa.us ■ Visit the H�unan Resaurces&Risk Managament Department on the seventh floor at City Hall; ar ■ Ca11425.430.76�0. NATITRE OF W4RK Under the direction of a depar�rrient administrator,plan and perform technical administrative office coordination to assure smooth, timely and efficient office aperations for the department; relieve the Administrator of technical clerical and administrative duties having department-wide impact; researeh, collect, analyze and compile data and information for inclusion in reports; train, schedule, supervise and evaluate assigned clerical personnel; maintain complex financial records,files and budgets related to departmental operations,programs and expenditures. REPRESENTATNE DUTIES * Plan and perform technical administrative office coordination; relieve the Administrator of technical clerical and administrative duties having departrnent-wide impact; compose, prepare and type a variety af correspondence,memos,reports and other materials. ■ Conduct a variety of studies involving programs, systems, operations, special needs, issues or activities nf an assigned department;research,analyze and prepare recommendations or conclusions on assigned prajects. ■ Organize and eoordinate office functions, activities and communications; assure efficient workflow and affice operations. ■ Train,schedule and assign duties to office clerical and secretarial staff; supervise and evaluate the performance of assigned personnel; chair staff meetings to facilitate the accurate flow of information and work assignments. � Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances,investments,payroll and operations;prepare status reports,charts and graphs as requested. ■ Prepare a variety of statistical, financial and narrative reports and records as necessary; assist in budget prajection, preparation, maintenance and control; prepare and coordinate purchase of offiee supplies, equipment and other expenditures. Apply at or obtain application from the City of Renton,Human Resources&Risk Management Department TTY 711 Phone Number(42�430-7650 Job Line(42�430-7652 Web Site www.rentonwa.gov ��Y °� JO � ANNOUNCE�VIEN 'T U �, ♦ •� � ��'NT�� Renton,Washington • The Center of Opportunity EQUAL OPPORTUNITY EMPLOYER � Develop new and improved programs, systems and procedures as a result of new policies ar directives or routine research and analysis; assist with implementation after securing approval. � Provide staff support and clerical and administrative assistance to boards and cammittees. ■ Research, analyze and prepare informatian on a variety of topics for dissemination to the pubiic through the media, conference presentations, community meetings and City literature; coordinate efforts with City departments,government agencies and vendors. ■ Participate on a variety of City committees, study groups and task forces; attend a varzety of ineetings including staff ineetings as assigned. ■ PerfQrm complex and varied secretarial support to relieve the deparhnent head of administrative detail. • Operate business and off ce machines including computers, copiers, calculator, typewriter and transcription equipment. ■ D�velop and prepare specifications for departrnental projects, contraets, purchases and equipment; research, prepare and administer grants. ■ Perfoz�m related duties as assigned. R�nresentative du�es are intended ta nresent the essential duties verformed Bv emntovees ira this class and mau not reflect all the duties�erformed on the iob. W�(J�2HING CONDiTIONS Work is perFormed in an office environrnent. EDUCATI4N AND EXPERIENCE Any cnmbination equivalent to: two years college-level training with specialized course work in business administration, office management, secretarial training or related field and four years of increasingly responsible secretarial ar administrative office support experience. LICENSES AND OTHER REQUIREMENTS: Some positions in this classification may be required to possess a valid Washington State driver's license. SELECTION PROCEDURE ■ Up to the top ten applicants whose experience and qualifications most closely meet the requirements of the position as determined by the application and answering the skill inventory sheet will be invited to partieipate in a competitive selection consisting of an oral board interview weighted at 75°fo and a written assignment weighted at 25%. The eombined pass point will be 70%. The oral board is scheduled for Ju1y 20,2007. ■ Following the examinations, a one-year eiigibility register will be established based on the rank order of passing scozes. Candidates who are placed on the eligibility list may be eonsidered for vacancies occurring within that time period. • If you are invited to participate in the selection process and need ADA accommodation,please notify HR& RM at the time yau are scheduled for testing. Aealthcare provider documentation attesting to accommodation requirements shall be required prior to testing. VETERAN'S PREFERENCE In accordance with RCW 41.04,veterans who meet crit�ria for Veteran's Preference and achieve passing scores on competitive employment examinations may qualify to have 5 to 10% added to their final weighted score where a ranked eligibility list is established. If claiming Veteran's Preference, attach a copy of your DI�214 to the back af the application along with the Veterans Status form. If the selection process does not include a competitively seored examination process with ranking, Veteran's Preference scoring criteria will not be appiied. Equal �� Apply at or obtain application from the City of Renton,Human Resources&Risk Management Department TTY 711 Phone Number(42�430-7650 Job Line(42�430-7652 ,_ Web Site www.rentonwa.gov rrr�' �r+�` CITY OF RENTON CLASS TITLE: FIRE DISTRICT LIAISON BASIC FUNCTION: Under the direction of an assigned supervisar, plan and perform technical administrative office coordination to assure smooth, timely and efficient office operations for the department and the fire district(s) assigned to them; relieve the supervisor and Commissioners of technical clerical and administrative duties having department-wide or district-wide impact; research, collect, analyze and compile data and information for inclusion in reports; train, schedule, supervise and evaluate assigned clerical personnel; maintain complex financial records, files and budgets related to deparhnental or fire district operations, programs and expenditures. DISTINGUISHING CHARACTERISTICS: Incumbents perform a broad range of complex duties directly related to the operation of the department and the fire district(s) within the scope of their responsibility. This requires extensive knowledge, and the ability to supervise and evaluate assigned clerical personnel. Incumbents perform a broad range of complex duties directly related to the operation of the department. This requires extensive knowledge, and the ability to supervise and evaluate assigned clerical personnel. REPRESENTATIVE DUTIES: *Plan and perform technical administrative support functions; relieve the supervisor and Board of Commissioners of technical clerical and administrative duties having department-wide or district-wide impact; *Prepare and coordinate bid calls. *Notary Public. *Respond to district public records requests. *Answer phones and greet visitors as necessary; accept shipments and coordinate pickup with department personnel. *Maintain fire district bank accounts (petty cash and money market); coordinate budget information with investment counselor. *Assist the supervisor in managing the district contract(s) Fire Disitrict Liaison- �tinued � Page 2 *Record and prepare agendas and minutes for a variety of ineetings; prepare and assemble resolutions, special reports and agenda items as necessary' prepare board of commissioner agenda items and backup materials; compose, prepare and type a variety of correspondence, memos, reports and other materials; review and proof documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations. *Attend meetings or other events; coordinate guest presentations; maintain a current understanding of department functions, programs and laws governing both the department and fire districts; and represent the department or district as required. *Conduct a variety of studies involving programs, systems, operations, special needs, issues or activities of an assigned department or district; research, analyze and prepare recommendations or conclusions on assigned projects. *Establish and maintain procedures for systemic retention, protection, retrieval, transfer and disposal if records, files and information based on state retention standards. *Fulfill statutory requirements pursuant to the applicable WACs, including but not limited to,preparation of fmancial reports and district SAO audits. *Coordinate insurance handling and payments for retired dirstict employees. *Plan and coordinate office workflow to assure timely and efficient office operations. *Train, schedule and assign duties to office clerical and secretarial staff; supervise and evaluate the performance of assigned personnel; chair staff ineetings to facilitate the accurate flow of information and work assignments. *Prepare and maintain complex and comprehensive financial records and files pertaining to departmental expenditures, bookkeeping, budget balances, investments, payroll, personnel (including pension and benefits), vouchers, and operations; prepare status reports, charts and graphs as requested. *Collect, compile and coordinate a variety of statistical, financial and narrative reports and records as necessary; assist in budget projection, preparation, maintenance and control; prepare and coordinate purchase of office supplies, equipment and other expenditures. *Develop new and improved programs, systems and procedures as a result of new policies or directives or routine research and analysis; assist with implementation after securing approval. Fire Disitrict Liaison- �ntinued � Page 3 *Research, analyze and prepare information on a variety of topics for dissemination to the public through the media, conference presentations, community meetings and City literature; coordinate efforts with City departments, government agencies and vendors. Prepare bid specs,legal ads and public notices. *Operate business and of�ce machines including computers, copiers, calculator, typewriter and transcription equipment. *Develop and prepare specifications for departmental projects, contracts,purchases and equipment; research,prepare and administer grants. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: • Organization, functions and activities of the assigned department. • Financial and statistical record-keeping techniques. • Principles and practices of supervision and training. • Processing requirements and procedures for public documents. • Principles and practices of governmental budget preparation and control techniques. • Modern office practices,procedures and equipment. • Correct English usage, grammar, spelling, punctuation and vocabulary. • Supervisory principles and practices. • Interpersonal skills using tact,patience and courtesy. • Applicable laws, codes, regulations,policies and procedures. • Technical aspects of field of specialty. • City organization, operations, policies and objectives. • Preparation and presentation of financial, statistical and narrative reports. ABILITY TO: • Plan and perform technical administrative office coordination duties. • Relieve the supervisar and any assigned board of fire commissioners of technical clerical and administrative duties having department-wide or district-wide impact. • Plan and organize work. • Operate word processing, spreadsheet, and other computer programs to enter data, maintain records and generate reports or correspondence. • Train, supervise and evaluate personnel. • Evaluate and recommend improvements in operations, systems, procedures, policies and methods. • Research and analyze data and information, and develop, evaluate and present alternative recommendations. • Present ideas and concepts clearly and concisely. • Communicate effectively both orally and in writing. Fire Disitrict Liaison - �ntinued `� Page 4 • Read, interpret, apply�and explain codes, rules,regulations, policies and procedures. • Protect medical records according to HIPAA regulations. • Establish and maintain cooperative and effective working relationships with others. • Meet schedules and time lines. • Work independently with little direction and discretion. • Maintain financial accounting records. • Prepare,monitor and control assigned budgets. • Type at an acceptable rate of speed. EDUCATION AND EXPERIENCE: Any combination equivalent to: high school diploma, two years college-level training with specialized course work in business administration, office management, administrative support training or related field and four years of increasingly responsible administrative office support experience. LICENSES AND OTHER REQUIREMENTS: This classification may be required to possess a valid Washington State driver's license. WORHING CONDITIONS: Work is perFormed in an office environment. This classification will be required to attend and prepare minutes of fire district board of commissioner meetings in the evening. *Denotes an essential function Effective Date:June 2007 Revision History: � � � ��Y r\ O'� RENTON CIVIL SERVICE COMMISSION v :� � � r�?- ♦ ,�� O,� EXAMINATION REPORT NT POSITION: ADMINISTRATIVE SECRETARY I DEPARTMENT: FIRE DEPARTMENT 1 DATE OPEN: January 29,2007 2 DATE CLOSED: April 18,2007 3 TOTAL#APPLICATIONS RECEIVED: 54 4 #QUALIFIED APPLICATIONS: 33 5 DATE OF COMPLJTER TEST: February 26-March 1 6 #CANDIDATES PASSING COMP TEST: 5 7 DATE OF ORAL BOARD INTERVIEWS: March 22,2007 8 #CANDIDATES PASSED ORAL BOARD: 3 9 DATE OF CHIEF'S INTERV�W: April 16,2007 10 #CANDIDATES PASSED INTERVIEW 2 (1 Withdrew) 11 #CANDIDATES ON ELIGIBILITY LIST: 2 ��,`.l'�:CN'AT�Q�i PRCJ�CESS: � Applicants whose experience meet the requirements of the position and whose completed structured questionnaire (which is returned with application)has a 70%passing scare(10%exam weight) will be invited to continue in the selection process on February 26, 27 or March 1, 2007 for skills tests Structured oral board interview (top ten scoring applicants only)with a passing score of 70%(60%exam weight) The applicants with the highest final scores will be placed on the one year eligibility list. The Fire Chief will interview the top five candidates on April 16,2007(70%pass point 60%exam weight). I �a�.i�� c�u��.��cc.��r�c��vs`�c��rn�a��: J Graduation from high school including or supplemented by course work in business administration, office management, secretarial training or related field and three years of increasingly responsible secretarial or administrative office support experience.Applicants must be U.S. citizens � E��Ilva�ra� �o►r��c�r�r. I 1. An intermediate proof reading test with a passing score of 70% (10%exam weight) 2. MS Excel intermediate spreadsheet test with a passing score of 70%(10%exam weight) 3. MS Word intermediate test with a passing score of 70%(10%exam weight) 4. A keyboarding speed/accuracy test—advisory only. 5. Structured oral board interview(top ten scoring applicants only)with a passing score of 70% (60%exam weight). The Oral Board panel consisted of two Renton employees,Mary Weirich and Sandy Pilat,and a guest from the City of Mercer Island, Jolene Judd. ��ro�.� ,��a� �o �l g�0� �Gr tel Sloan, C�l Service Examiner Date � � �✓ �'` ��Y � s� `� RENTON CIVIL SERVICE COMMISSION � � + ,�� O,� EXAMINATION REPORT NT POSITION: Emergency Management Director DEPARTMENT: FIRE DEPARTMENT 1 DATE OPEN: February 28,2007 2 DATE CLOSED: March 16,2007 3 TOTAL#APPLICATIONS RECEIVED: 29 4 DATE OF ORAL INTERVIEWS: March 28,2007 5 TOTAL#GOING THROUGH ORAL INTERVIEWS: 8 6 TOTAL#ON ELIGIBILITY LIST: 4 f ��.�:i��.�r��►��tt��:��:` : : J Applicants whose experience and qualifications most closely meet the requirements of the position as determined by the application materials will be invited to participate in a competitive selection process consisting of an oral interview. T'he Oral Board Interview will be held on march 28, 2007, and will constitute 100%of the final examination score. Candidates who pass the oral interview with a 70%or better score will be considered to move further in the selection process. r ��.�mt;t��r��rc��Yo�vs�t��n; l Any combination equivalent to: A bachelor's degree in Emergency Management,Public Administration, Planning,Business Management or a related field, and three years verifiable work experience in Emergency Planning/Disaster Preparedness,Homeland Security or related field; OR a combination of experience, educations, and training that would indicate the level of skills,knowledge and abilities required to satisfactorily perform the essential functions of the j ob. Certified Emergency Manager preferred. �E�4.MINATICIN CtJNTENT: � Oral Board Test: A panel of four,interviewed 8 applicants. The oral board exam consisted of general work scenerio/attitude questions. Scores were assigned based on the responses to the questions. Scores were also assigned against the following dimensions: Interest in the Emergency Management, Communication Skills, General Reasoning Skills,Insight and Alertness and Interpersonal Skills, for a combined total(both questions and dimensions)of 65 points. D�� G el Sloan, CivjY�ervice E� � �lg107 Dat� / � Uti`�Y �.� � RENTON CIVIL SERVICE CUMMISSION � � � ��N,�o� EXAMINATION REPORT �..�,.�................ ...... ........... .............. ............ ... ..�_ _. __ w� ��..�.� POSITION: FIRE CAPTAIN DEPARTMENT: FIRE DEPARTMENT 1 DATE OPEN: February 1,2007 2 DATE CLOSED: February 26,2007 3 TOTAL#APPLICATIONS RECEIVED: Six(6) 4 DUE DATE OF WRITTEN EXAMINATION: March 26,2007 5 TOTAL#TAKING WRITTEN EXAMINATION: Six(6) 6 DATE OF THE TWO SIMULATIONS: Apri15,2007(Thursday) 7 TOTAL#TAKING SIMITLATIONS: Six(6) 8 DATE OF"ROLE PLAY"TEST: April 6,2007(Friday) 9 TOTAL#TAKING"ROLE PLAY"TEST: Four(4) 10 DATE OF"ORAL PRESENTATION"TEST: Apri16,2007(Friday) 11 TOTAL#TAKING ORAL PRESENTATION TEST: Four(4) 12 DATE OF ORAL BOARD INTERVIEWS: Apri16,2007(Friday) 13 TOTAL#GOING THROUGH ORAI.INTERVIEWS: Four(4) 14 TOTAL#ON ELIGIBILITY LIST: Four(4) E�;•,�; ;•; .�;��vzi�?�L�^ n�:x �/'� �j, �l:�:._z��r;.;„+,s:s "��.[.�1.R��il�z: ,._.,��.,L'i. .; .);.x:�=._::=�::.r;y<�,. The testing process consisted of a two-day Assessment process. Day one(1)consisted of two different simulations. Candidates had to obtain a 70%score or higher in each simulation to proceed in the process into Day 2. The second day consisted of a Supervisory/Role Play Situation,Oral Presentation,and Structured Interview. Each test segment counted equally(20%each)towards the final scare for those who proceeded. Also,a minimum score of 70%was required for each dimension in each segment to be placement on the eligibility list. The candidate with the highest overall final score(not including seniority points)established the 100%score with other candidate scores was detertnined as a percentage of the top score. Passing candidates were placed on a two-year eligibility list,ranked according to the total of their assessment center score plus their seniority points. I m�r�tm�u� c�va�.;�:��r�c��vs��u��:� Graduation from a standard high school,vocational school or equivalent and employement with the Renton fire Department for three consecutive years and regular status in present rank for one year or more. Valid Washington State driver's license. State Fire Service Teaching Certificate,Level 11 required within one year of initial appointment. Two year Fire Science degree desirable. � EX.t�IYIINATI+C?l� CUNTENT: I A homework written assignment,consisting of six questions,was requested of each candidate. This assignment was not graded,but was used for advisory purposes during the Oral Board Interview process.The Assessment Center consisted of 5 parts,with each part worth 20%of the total score. They include: 1) Simulation#1 (worth 20%)-'Three(3)Assessors: Grishim,Ducey,&Palmer 2)Simulation#2 (worth 20%)-Three(3)-Assessors: O'Brien, Shepard, Schmidt 3)Role Play(worth 20%)-Two(2)Assessors:Ducey&Fogarty 4)Oral Presentation(worth 20%)-Two(2)Assessors:Day&Shepard 5)Structured Interview(worh 20%)-Two(2)Assessars:Olsen&Merritt n/�L�(�L�il�V Gr tel Sloan, Civi ervice Examiner �o /i�� /[�7 Dat� V / �