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HomeMy WebLinkAboutContract CAG-93-097 CONTRACT FOR WATER SUPPLY AND JOINT STORAGE AND TRANSMISSION This contract is made this 1st day of January, 1993, by and between the CITY OF RENTON ("City") and BRYN MAWR-LAKERIDGE WATER AND SEWER DISTRICT ("District"), both municipal corporations of the State of Washington. For and in consideration of the covenants and agreements contained herein, the parties agree as follows: 1. Purpose of Contract. The purpose of this contract is to provide an agreement for operating and maintaining jointly used storage and transmission facilities, and to ensure that the District will receive the water supply and jointly used facilities capacity stated in this contract and that the City will be compensated for providing that service. The purpose of this contract also is to supersede and replace the prior agreement between the City and King County Water District No. 63, the predecessor to the District, dated March 4, 1983, as amended by Agreement Amendment No. 1 dated December 30, 1985. 2. Definitions. The following words and phrases used in this contract shall have the following meanings: a. "City" shall mean the City of Renton, Washington and its successors in interest. b. "City's Maintenance and Operation Expenses" shall be as described in Exhibit D, attached hereto and made a part hereof. The parties reserve the right to amend Exhibit D annually by letter signed by the authorized representatives of the parties. C. "District" shall mean Bryn Mawr-Lakeridge Water and Sewer District, King County, Washington and its successors in interest. d. "Joint Facilities" shall mean the reservoir, transmission pipelines, supply booster pump station, metering facilities, appurtenances and necessary land, rights-of-way, and other property rights required therefor, all as more specifically described in Exhibit A, attached hereto and made a part hereof. e. "Joint Facilities Costs", for Joint Facilities, shall be as described in Exhibit C, attached hereto and made a part hereof. For future joint facilities, Joint Facilities Costs shall include all costs and expenses attributable to the construction and installation of future joint facilities and financing thereof, including but not limited to: (1) actual cost of design and construction; (2) acquisition of land; (3) compliance with any applicable environmental policy act or procedures; (4) engineering fees; FADMSUUW0030663.01 - 1 - (5) legal fees; (6) financial consultant fees; (7) interest during construction; (8) bond issue costs; (9) taxes; (10) publication costs; (11) contract administration costs; (12) costs in preparing, executing, and effecting any contracts; and (13) other costs and expenses relating to the planning, design, construction, installation, and financing of the future joint facilities. L "Joint Facilities Bonds" shall mean water and sewer revenue bonds issued by the City to pay Joint Facilities Costs of the Joint Facilities or future joint facilities and any future bonds hereafter issued and sold to refund such bonds if such refunding of bonds effects a savings to the City. If only a portion of the proceeds of any issue or series of bonds is devoted to Joint Facilities Costs or to the refunding of Joint Facilities Bonds, the percentage that such portion represents of the entire proceeds shall be applied to each maturity of such bonds and the amount of each redemption of such bonds, and such amounts equal to that percentage shall be Joint Facilities Bonds. g. "Joint Facilities Debt Service Expense" for Joint Facilities shall be as described in Exhibit C, Table 4. For future Joint Facilities, Joint Facilities Debt Service Expense shall include costs of issuance, interest and principal, on the Joint Facilities Bonds as defined above. 3. Construction of the Original Joint Facilities. The City has constructed the Joint Facilities and has advanced all Joint Facilities Costs therefor through the sale of Joint Facilities Bonds. The Joint Facilities constructed shall be owned by the City. 4. Maintenance and Operation of Joint Facilities. The City shall supply the District through the Joint Facilities, and the District shall be entitled and have the enforceable right to receive therefrom, water service in (but not exceeding) the quantities specified in Exhibit B, attached hereto and made a part hereof, subject to (a) the design and actual physical capacity of the Joint Facilities to furnish that water at any one time, (b) act of God, force majeure, or other cause beyond the reasonable control of the City, (c) change in quantities specified in Exhibit B made pursuant to Paragraph 6, and (d) restrictions due to emergency and/or drought, but only to the extent that a percentage reduction in supply rate is uniformly applied to the City and the District. Programmatic water conservation shall be encouraged, but is not the subject of this agreement. The City shall maintain and operate the Joint Facilities in accordance with prevailing engineering standards and in conformity with the then current standards and requirements established by applicable State and Federal law and agencies having jurisdiction over such maintenance and operation. The City shall carry public liability insurance for the Joint Facilities with limits in accordance with standard practice or shall establish and maintain a self-insurance program for the Joint Facilities. The insurance premium or the cost of self-insurance for the Joint Facilities shall be included in the City's Maintenance and Operation Expenses. No direct cost of claims F:\DMS\RM0030663.01 - 2 - or other related Joint Facilities shall be allocated or charged to the District. Pursuant to reasonable notice to the City, the District shall have the right to observe the operation and maintenance of the Joint Facilities at any time. 5. Access to Joint Facilities. Upon reasonable notice to the City, the District shall have access to the Joint Facilities for observation purposes only, unless agreed otherwise in advance by the parties. 6. Future Joint Facilities. Future joint facilities to be constructed shall be agreed upon by the District and the City, but in no event shall be of less capacity and quality than is required by applicable Federal, State, or County laws and regulations. The District and the City shall confer and agree upon a method for financing such facilities. The payment of the cost of such future joint facilities shall be made in accordance with Paragraph 7. If regulatory agencies with jurisdiction over the Joint Facilities validly direct the upgrading of the Joint Facilities by the making of qualitative improvements to such facilities, the City shall immediately commence the planning, design, and construction of the improvements subject to the approval of the City Council and availability of sufficient funds to finance such improvements. 7. Financing Construction and Maintenance of Joint Facilities. In consideration for the City's acquiring, constructing, installing, maintaining, and operating the Joint Facilities, and as a condition for use thereof and service therefrom, the District shall pay to the City the amounts provided for in Paragraph 8. All such payments shall be made at the times and in the manner specified in Paragraph 8. To finance any future joint facilities costs, the City may issue water and sewer revenue bonds (Joint Facilities Bonds) which may have a lien position on the gross revenue of the City's waterworks utility, including the system of sewerage as a part thereof, on a parity with its outstanding water and sewer revenue bonds and any bonds hereafter issued on a parity of lien with those revenue bonds. Such Joint Facilities Bonds may be issued and sold at any time after the effective date of this Contract. If there are any excess proceeds from Joint Facilities Bonds and earnings from the investment thereof after payment of all costs relating to the purposes of such Bonds, the City shall deposit such excess proceeds and earnings into the Bond Redemption Fund for such bonds for the purpose of paying principal and interest as they come due or redeem such Bonds prior to their maturity, at such time such Bonds are subject to prior redemption. The charges for the District's share of the Joint Facilities Costs and the City's Maintenance and Operation Expenses shall be deemed water service charges. F:\DMS\RM0030663.01 - 3 - 8. Billings and Payments. The District's billings for Joint Facilities shall be determined as follows: a. The District's total share of the Joint Facilities Debt Service Expense for Joint Facilities shall be as shown on Exhibit C, Table 4. The parties have agreed to remove Well No. 9 pump from the calculations. Exhibit C, Table 4 takes into account the sum of$117,075.88 on unpaid interest and debt service through December 31, 1992. The derivation of the figure on unpaid interest and debt service is set forth in Table 3B of Exhibit C. The annual debt service also includes the District's share equal to $15,000.00, for a one time telemetry expense, which item is to be installed on or about the date of signing of this agreement. This $15,000.00 shall not be adjusted. b. The District's share of future joint facilities and manner of payment therefor shall be agreed upon at the time of construction of such facilities. C. The District's share of the City's Maintenance and Operation Expenses for the water supply which supplies water to the Joint Facilities shall be computed annually by dividing the entire City's maintenance and operations cost for production and transmission only by the volume of water sold and then multiplying by the volume of water supplied to the District. The method used to determine the District's share is shown on Exhibit E, attached hereto and made a part hereof. Well No. 9 shall be included in the City's maintenance and operation cost for production and transmission and not in the Joint Facilities Debt Service Expense. City utility taxes and state excise taxes shall not be added to the payment to be made by the District to the City unless and until there is a future change in the law which would permit or require such taxation. d. The City shall bill the District once a year for the annual payments of the Joint Facilities Debt Service Expense. The City shall bill the District for the District's share of the City's Maintenance and Operation Expenses in monthly installments based on volume of water used. The District shall pay any billing within 60 days of receipt. Charges omitted in one month may be billed in the following month. Delinquent charges shall accrue interest on the unpaid balance at the rate of 12 percent per annum from date of delinquency until paid. By October 1 of each year, the City shall notify the District of the proposed budget for the Joint Facilities showing the estimate of the City's Maintenance and Operation Expenses for the ensuing calendar year. The budget amounts will be for informational purposes only to provide advance notice of anticipated changes, if any. The budget shall show an estimated cost per unit of volume, to be applied in determining monthly payments in Subsection d above. F:\DMS\RPK\0030663.01 - 4 - By March 1 (or as soon as practical thereafter) of each year following the year for which the budget estimates apply, the City shall determine and notify the District of the actual City's Maintenance and Operation Expenses, and the actual water consumption by the District and the City for the immediately preceding calendar year or part thereof covered by this contract. If the actual requirements and expenses exceed the total payments made by the District, the District within 30 days after such notification shall pay to the City its share of that deficit. If the actual requirements and expenses for the District were less than the total payments made by the District for that preceding calendar year, the City shall retain those excess payments and credit the excess payments against the next payments due from the District. During any year, the City shall operate within the Joint Facilities budget. Should the City's Maintenance and Operation Expenses increase above budget estimates, the City may amend the budget and increase the charges to the District after notifying the District at least 90 days before the increase shall take effect. Such notification shall state the reasons for such increase. 9. Covenants to Make Payments. The District irrevocably covenants, obligates, and binds itself to pay to the City the applicable payments and charges referred to in Paragraph 8 as water service charges out of the gross water revenues, and/or water and sewer revenues of the District or from such other money legally available to the District for such purpose as determined by the District. The water service charges shall, subject to the qualification below, be treated as maintenance and operation expenses and shall expressly be made a part of the maintenance and operation expenses of the District's system in any future bond issue or other financing payable in whole or in part from the revenues of the system. Further, the water service charges shall be payable and constitute a charge prior and superior to any charge or lien of any revenue bonds issued by the District payable from the gross revenues of the system, unless such future bond issue or other financing shall be on a parity of lien on such revenues with presently outstanding revenue bonds and such outstanding bonds do not permit such priority of payment. It is recognized the District may have outstanding revenue bonds payable in whole or in part from the gross revenues of the system. Nothing in this paragraph is intended to violate, nor shall it be construed to violate, any covenants respecting those outstanding bonds, and such covenants, to the extent there is a conflict between them and this section, shall control with respect to such outstanding bonds and bonds issued on a parity therewith. The District irrevocably covenants and agrees to establish rates and collect fees for water service, which will be sufficient to pay the water service charges to the City and to meet the covenants of existing bond issues which constitute a charge upon the gross revenues of the system. The City agrees to establish rates and collect fees for water service which will be at least sufficient to pay the expenses of maintenance and operation of the water utility of the City and meet the principal, interest, and coverage requirements of any and all revenue bonds of the City which constitute a charge upon the gross revenue of such water utility. F:\DMS\RPK\0030663.01 - 5 - 10. Furnishing of Books and Records. The District and the City will make available at reasonable times for inspection and copying their books and records relating to this contract and their respective system and utility. At a reasonable time prior to the sale of any Joint Facilities Bonds, the District and the City shall furnish to each other all public information which the City or the District may require having a bearing on the issuance and sale of such bonds. 11. Covenant Against Assignment, Conveyance.Merger. The District shall not assign obligations under this contract or assign or convey local facilities to any person or entity without first receiving the written consent for such action from the City Council. The City shall not assign its obligations under this contract or convey the Joint Facilities to any person or entity without first receiving the written consent for such action from the District Board of Commissioners. The District shall not permit the merger of it or its local facilities into another municipal corporation without the written consent of the City Council, unless the entity resulting from the merger shall assume and agree to perform all obligations of the merging entities under this contract. 12. Holders of Joint Facilities Bonds. The obligations of the District under this contract shall run to the benefit of the holders of the Joint Facilities Bonds and bonds issued on a parity therewith. 13. Effective Date - Term of Contract - Use of Joint Facilities. The effective date of this contract shall be January 1, 1993. This contract shall be effective until terminated by agreement of the parties; provided, that the parties shall not terminate the agreement until December 31, 2012, or such longer period as any Joint Facilities Bonds are outstanding or the payment thereof is not fully provided for, secured, and funded. The District shall have the right to use the Joint Facilities until this contract is terminated by agreement of the parties. 14. Participation by Others. Provision is hereby made for providing service to a third party or parties by the use of the Joint Facilities or supply from the City's or the District's system from the Joint Facilities. Such provision would be based upon: 1) a sufficient amount of unused capacity of the Joint Facilities to provide the service requested, 2) payment amounts that provide compensation to the City and the District that is adequate as determined mutually by the City and District, and 3) a mutually agreed upon distribution of such compensation between the City and the District. 15. Resolution of All Claims. This contract is a resolution of all claims by both parties as of the date of signing of this contract. Both the District and the City release all current or future claims related to past charges, methods of charging, and other monetary and equitable claims that could be raised. The District and the City release these claims on the basis of the accounting information provided in Exhibit C. The District and City agree that the calculations contained in Exhibit C and the methodology used at arriving at those calculations F:\DMS\RM0030663.01 - 6 - are fair and equitable to both parties and are the basis for settling claims. Any future dispute between the parties shall be resolved by reference to these calculations and methodologies. IN WITNESS WHEREOF, the District and the City have executed this contract as of the date and year first above written. CITY OF RENTON, WASHINGTON BRYN MAWR-LAKERIDGE WATER AND SEWER DISTRICT By: By Earl Clymer, Mayor B !r /9 Marilyn J. et rsen City Clerk By By By F:\DMS\RPK\0030663.01 - 7 - The Joint Facilities consist of the following components: 1. The West Hill Supply Booster Pump Station which pumps water from the City's 196 pressure zone to the West Hill Reservoir. 2. The 12-inch diameter transmission pipeline from the West Hill Supply Booster Pump Station to the West Hill Reservoir 3. The 1.35 million gallon West Hill Reservoir located on the Dimmitt Middle School site. 4. The 12-inch diameter transmission pipeline from the West Hill reservoir to the District including meter vault(s) and meter(s). 5. The telemetry link and supervisory control equipment for the Joint Facilities. Well No. 9 is expressly eliminated from the Joint Facilities. Legal descriptions of the sites and locations of these facilities shall be as described and shown on the design plans for the construction of these facilities. EXHism F:\DMSUM0030663.01 PAGE.T...OF..L x WATER SERVICE QUANTITIES The volumes, flow rates, and quantities allocated to the City and the District are as stated in the following table: Ntkxrvfum STORAGE CAPACITY SERVICE DAY POPULATION DEMAND FIRE PARTICIPANT YEAR 2000 (GALLONS) EOUALIZING (GALLONS) STANDBY TOTAL CITY 3,400 715,000 165,000 170,000 430,000 765,000 DISTRICT 2,600 546.000 125,000 130,000 330,000 585,000 TOTAL: 6,000 1,261,000 290,000 300,000 760,000 1,350,000 CITY 11:03:as. EXHISIT PAGE 1 OF..A= TABLE 1 CITY OF RENTON/BRYN MAWR-LAIERIDGE WATER 3 SEWER DISTRICT JOINT USE FACILMES/CONSTRUCTION SCHEDULE ACTUAL CONSTRUCTION&FINANCING COSTS Year West Hill Well#9 West Hill West Hill WD Costs Incurred Reservoir Pump Pump Main PipelineTotals 1982 6,902 0 0 0 0 6,902 1983 75,062 9,840 51,994 23,734 706 161,336 1984 58,070 176,618 176,215 314,766 306,362 1,032,031 1985 640,196 200,212 143,752 17,224 0 1,001,384 1986 6,792 1,883 21,690 3,604 0 33,969 1987 0 1,887 0 0 0 1,887 Construction Totals 787,022 390,440 393,651 359,328 307,068 2,237,509 Less Grant Amount 239,577 118,854 119,831 109,383 93,474 681,119 City&District Share 547,445 271,586 273,820 249,945 213,594 1,556,390 Percentage of Total 35.176 17.45% 17.59% 16.06% 13.72% 100, Total Construction Costs Pro Rata 1985 Bond Discount&Issuance Costs 1,556,390 Pro Rata 1989 Refunding Bond Discount 5 Issuance Costs 47,157 Total Costs Joint Use Facilities 41,536 Plus well No. 9 1,645,083 City's Share(75%) District's Share(25%) 1,233,812 Total 411,271 1,645,063 1985 Bond Issue Less Refunded Portion 2.600.000 Unrefunded Portion 1,775,000 1989 Refunding Bond =1000 Total Joint Facilities Bonds 2.150.000 2,975,000 West Hill Portion of Bond Issues: 55.3% West Hill Portion Excluding Well No. 9: Well No.9 w 17.45% 45•7% 100.0%- 17.45%•82.55% District's Share of West Hill Debt Excluding Well No. 9: 82.55% • 25% 20•131% rr; woaie«aa,,,.w,ct E�OF�Ef;iF p ORP • TABLE 2 . CITY OF RENTON/BRYN MAWR-LAKERIDGE WATER 3 SEXIER DISTRICT JOINT USE FACILITIES CALCULATION OF OVERPAYMENTS (EXCLUOM STATE Ex CisE f QTY trTinY TA70:3) WEST HILL PORTION.45.6% (ORIGINAL PERCENTAGE PER RH2 DEVELOPED WORKSHEET) ORIGINAL ORIGINAL YEAR REVISED OVER- CONSUMPTIDN RATES BILLING$ iRATES BIWNGS PAYMENTS: 1986 80,605 S 0.67 3 54,005.35 S 0.58 4 46,750.90 t 7,254.45 1987 93,193 0.64 59,643.52 0.56 52,188.08 7 1988 75,429 0.68 51,291.72 ,ms.µ 1989 0•� 45,257.40 6.034.32 67,185 0.81 54,419.85 0.72 48;373.20 1990 57,352 0.90 8.048.65 51,616.80 0,79 1991 52,633 1.00 45.308.08 6.308.72 1992 PROJ 51,000 1.07 52.633.00 0.87 45.790.71 6.842.29 TOTALS 477,397 54,570.00 0.96 48,960,00 5,610.00 3 378,180.21 S 332,628.37 S 45,551.87 Less June 19, 1991 Payment to the District: (Refund of State Excise Taxes) Net Overpayment Due District (3.933.34) WEST HILL PORTION•55.3% (REVISED PER ACTUAL COSTS) ORIGINAL YEAR ` .CONSUMPTION REVt,SEB RATES. BIWNGS pATEg OYEFiE- 81LEINpS 1986 80.605 S 0.67 3 54,005.35 t 0.58 i 46.750.90 S'P/l7.25 1987 93,193 0.64 59,643.52 0.56 52.188.08 7,455,44 1988 75,429 0.68 51,291.72 0.59 44,503.11 6,788.61 1989 67,185 0.81 54,419.85 0.71 47.701.35 6,718.50 1990 57,352 0.90 51,616.80 0.78 44,734.56 6.882.24 1991 52,633 1.00 52,633.00 0.86 45 1992 PROJ 51,000 1.07 54.570.00 0.95 ,264.38 7.368.62 TOTALS 477,397 ���� 8.12Q00 S 378,180.24 $ 329,592.38 i 48487.86 Less June 19, 1991 Payment to the District: (Refund of State Excise Taxes) Net Overpayment Due District (3.933.34) i 17-Feb-93 File: WD631Tbl2Rv.WK1 PAGE :2-- 0FjA ' I t� 0o 0 0o oo m • � � > > '� 401 G a A A � � �. ,�,. 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TABLE 4 CITY OF RENTON/BRYN MAWR-LAKERIDGE WATER&SEWER DISTRICT JOINT USE FACILITIES FENCED DEBT SERVICE SCHEDULE 20.6%SHARE OF WEST HILL PORTION(55.3%j ER>r5 Il`rI`ERES!`� 1'RINCIPAF.. :: BAI.ANCB .:.: '1tPc'£E 12!31/92 Bal 399,213.59 1993 37,874.03 28,663.54 9,210.49 390,003.10 7.18% 1994 37,874.03 27,660.28 10,213.75 379,789.35 7.10% 1995 37,874.03 26,494.54 11,379.49 368,409.86 6.99% 1996 37,874.03 25,558.69 12,315.34 356,094.52 6.95% 1997 37,874.03 24,841.53 13,032.50 343,062.02 6.98% 1998 37,874.03 24,024.91 13,849.12 329,212.90 7.00% 1999 37,874.03 23,217.12 14,656.91 314,555.99 7.04%, 2000 37,874.03 22,262.85 15,611.18 298,944.81 7.06%, 2001 37,874.03 21,196.89 16,677.14 282,267.67 7.07% 2002 37,874.03 20,084.59 17,789.44 264,478.23 7.09%, 2003 37,874.03 18,850.58 19,023.45 245,454.78 7.10% 2004 37,874.03 17,492.68 20,381.35 225,073.43 7.10% 2005 37,874.03 16,038.32 21,835.71 203,237.72 7.10% 2006 37,874.03 14,480.72 23,393.31 179,844.41 7.10% . 2007 37,874.03 12,812.53 25,061.50 154,782.91 7.10% 2008 37,874.03 11,025.90 26,848.13 127,934.78 7.10% 2009 37,874.03 9,112.42 28,761.61 99,173.17 7.10% 2010 37,874.03 7,063.09 30,810.94 68,362.23 7.10% 2011 37,874.03 4,868.25 33,005.78 35,356.45 7.10% 2012 37,874.03 2,517.58 35,356.45 0.00 7.10% TOTALS 757,480.60 358,267.01 399,213.59 0,00 Unpaid Interest do Debt Svc thru 12/31/92 117,075.88 Cost for Telemetry 15,000.00 Principal 1993 thnr 2005 267,137.71 Total Principal to Amortize 399,213.59 10/12M FQ.E WD63\FD(DBTRV.XtS U 0� z n ¢ 7 c E S $2 , » n n < ■ / § \ r 9 § 9 � g / : 2 z � E n > c 2 2 2 § , � m i E > o n % § q ƒ E 9 » ' o J 2 2 2 / , M ■ c 0 0 0 0 § ; _ c z / .. f 'n z z m c \ ® r 2 J �Qn m z c © 2 ¥ » B D § z \ § ] $ o m \ ! 7 ( Q m \ 0 § » B n n r t 2 & 2 J 2 0 / § 0 z c \ 'o, 03L n ■ fu ■ E a _ o 2 £ n 2 2 w \ C ƒ % q § / ) $ / J ) / . � ' 2 % 2 2 2 n % 2 ■ 2 R § a E 8 ■ 3 a ] a _ a e c ■ _ 2 O \ k J = � �_ 2 } c � k k 7 e a fu fu a a q " 3 � � c © c a a a / f ƒ k f k OL " " % % 0 t CD E a (D 0 R @ @ Im z 2 a E . o & % q 7 a $ c 4 co � § 2 § _ � @ k c k k f ƒ J �. 3 E @ S E 2 ° =r 2 9 z c 0 2 £ a CD � m ` \ J c ■ ƒ K & ■ & ° . \ J � § s ■ % $ \ 3 J (D 0 2 G ® ■ ■_ � o . - t � w . a . co w . 2 C C- � -3 Ln a cr & 10 & E c \ \ \ c $ (D % 2 ¢ . 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