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HomeMy WebLinkAbout09/09/2008 - Minutes li" - +' �y,e �� City of Renton Board of Park Commissioners t`tY O U '� � J • ��NT�� Meeting Minutes September 9, 2008 4:30 p.m.—City Hall — 7th Floor Conferencing Center I. CALL TO ORDER Chair, Tim Searing, called the September 9, 2008, meeting to order at 4:36 p.m. In Attendance The following persons were present: Members: Tim Searing, Cynthia Burns, Michael O'Donin, Rot� Regis, Larry Reymann Absent: AI Dieckman Staff: Sandy Pilat, Leslie Betlach, Jerry Rerecich, Kelly Beymer II. APPROVAL OF AGENDA Michael O'Donin made a motion seconded by Larry Reymann to approve the agenda as written. All were in favor, motion carried, agenda approved. III. APPROVAL OF MINUTES Michael O'Donin made a motion seconded by Ron Regis to approve the July minu#es as written (there was a tour in lieu of the regular August meeting). Motion carried, the July 2008 minutes were approved. IV, CONSENT Kelly Beymer, Golf Course Manager, presented proposed fee increases for rental clubs, senior 18-hole weekday green fees, 18-hole weekend green fees and 9-hole weekday green fees. These increases will allow Maplewood to remain competitive within the market and complete major maintenance and CIP projects. A competitive market analysis, 2008 fee comparison, and proposed 2009 major maintenance projects were provided to the board members. Larry Reymann made a motion to approve the fee increases, seconded by Ron Regis to approve the proposed fee increases. All were in favor, motion carried. `" ' � City of Renton � �•►" Park Board Minutes September 9, 2008 Page 2 of 3 V. DISCUSSION/ACTION ITEMS Aaron Oesting, Assistant Library Director, accessed the re-vamped City website, and showcased Community Services Department pages. He gave everyone an overview of the contents, pages, various divisions, and interactive maps. The Board commented on how `clean and user friendly' the site is now and thanked Aaron for his time. VI. ADMINISTRATOR'S REPORT 2009 Budget Report Leslie Betlach, Parks Director, reviewed the PowerPoint second quarter Financial Report presentation given at the Council meeting on September 8, 2008. Leslie explained the revenue shortfalls warranted a potential 7% reduction in expenditures for the 2009 budget. This would be accomplished by not filling some current vacant positions, reducing capital and line item expenditures. She mentioned the length of the Boeing strike will affect the City's revenue also. Retreat Last year the Board members and staff spent four hours on a Saturday and took a tour of some facilities in Bellevue. Tim Searing and Terry Higashiyama were working on ideas for a retreat for this fall. The Board felt we should have a defined agenda and remarked how they all enjoyed the facility tour previously taken. Jerry Rerecich indicated the focus of the retreat would probably be goal setting and planning and most likely be for approximately four hours on a Saturday. Tim Searing indicated he would meet with Terry in the next couple of weeks and draft an agenda and work plan to bring to the October meeting. VII. OLD BUSINESS Ron Regis Park Update Leslie Betlach, Parks Director, gave an update of the status of the grants for the second phase of construction. We were number 24 out of 76 and missed the funding threshold by 1.5 million dollars. While it is unlikely we will make the first cuts, projects ahead of the City may drop out allowing the City to be funded. We are currently looking for other funding resources, such as sponsorships. VI11. INFORMATION Burnett Linear Park celebration--October 11, 2008 @ 9:00 a.m. IX. FUTURE AGENDA ITEMS Off-Leash Dog Park Report Trails Master Plan � � � City of Renton � �✓ Park Board Minutes September 9, 2008 Page 3 of 3 X. ADJOURNMENT A motion was made and seconded to adjourn the September meeting. All were in favor, motion carried, meeting adjourned at 5:48 p.m. y Signature NEXT REGULAR MEETING October 14, 2008 @ 4:30 P.M. Renton Community Center Room A °�rrr '�w�" August 28, 2008 Renton Park Board City of Renton 1050 Grady Way Renton, WA. 98055 RE: Maplewood Golf Course Proposed Fee Increase Dear Park Board Members, Maplewood Golf Course is requesting approval for the following fee increases: *Proposed Rental Club fee increase from $10 to $15 =net increase of$5 *Proposed Senior 18 hole weekdav green fee increase from $19 to $20 = net increase of$1 *Proposed 18 hole weekend�reen fee increase from $33 to $35 =net increase of$2 *Proposed 9 hole weekdav�reen fee increase from $19 to $20=net increase of$1 The Senior 18-hole weekday and 9-hole weekday green fees were last increased in April of 2006. The last rental club fee increase occurred in 1999. The 18-hole weekend green fee was increased in 2008, this increase will keep Maplewood at the market average. The proposed fee increase will allow Maplewood to remain competitive within the market, continue to grow our business and complete major maintenance and CIP projects needed to provide a quality facility. In addition, support operational increases including benefits and non-budgeted repair work that arise from an aging building. The attached Competitive Market Analysis, 2008 Fee Comparison and proposed 2009 Major Maintenance projects will support our request and demonstrate that Maplewood, while one of the better-maintained and popular golf courses in the area, is now comparable to the municipal fee average. Thank you for your consideration, Kelly Beymer Golf Course Manager Maplewood Golf Course CC: Terry Higashiyama, Community Services Administrator Leslie Betlach, Parks Director Competitive Market Analysis 2008 ���� 18 Hole 9 Hole 18 18 9 HOLE 9 HOLE Senior Senior 18 HOLE GOLF COURSE WEEKDAY WEEKEND WEEKDAY WEEKEND WEEKDAY Weekday POWER CART Ciub Rentals MAPLEWOOD� Current Rates $29.00 $33.00 $19.00 $19.00 $19.00 $15.00 $24.00 $10.00 MAPLEWOOD Proposed Rates $35.00 $20.00 $20.00 $20.00 $15.00 AUBURN $31.00 $38.00 $22.00 $25.00 $25.00 $16.00 $26.00 $10.00 BELLEVUE $30.00 $35.00 $20.00 $24.00 $22.00 $16.00 $24.00 $15.00 � FOSTER $28.00 $32.00 $20.00 $22.00 $22.00 $15.00 $26.00 $14.00 RIVERBEND $32.00 $37.00 $19.00 $22.00 $25.00 $19.00 $24.00 $25.00 MEADOWPARK $27.00 $30.00 $20.00 $22.00 $23.00 $16.00 $26.00 ELK RUN $34.00 $42.00 $22.00 $26.00 $27.00 $20.00 $28.00 SUMNER MEADOWS $27.00 $38.00 $19.00 $25.00 $25.00 $15.00 $27.00 $15.00 LEGION MEMORIAL $28.00 $32.00 $19.00 $20.00 $25.00 $20.00 $24.00 WALTER HALL $20.00 $24.00 $14.00 $18.00 $18.00 $14.00 $24.00 WILLOWS RUN $43.00 $56.00 n/a n/a $26.00 $20.00 $28.00 LAKE WILDERNESS $26.00 $30.00 $15.00 $30.00 $15.00 $15.00 $20.00 $15.00 � ALL COURSE AVERAGE $29.58 $38.50 $19.08 $22.75 $24.33 $16.75 $25.08 MUNICIPAL FEE � � �� AVERAGE $30.00 $35.00 $20.00 $22.40 $22.60 $16.20 $24.80 $14.80 NOTES: Competitive Market Analysis 2008 �� 18 Hole 9 Hole 18 18 9 HOLE 9 HOLE Senior Senior 18 HOLE GOLF COURSE WEEKDAY WEEKEND WEEKDAY WEEKEND WEEKDAY Weekday POWER CART Club Rentals MAPLEWOOD� Current Rates $29.00 $33.00 $19.00 $19.00 $19.00 $15.00 $24.00 $10.00 MAPLEWOOD_ �� Proposed Rates $35.00 $20.00 $20.00 $20.00 � $15.00 AUBURN $31.00 $38.00 $22.00 $25.00 $25.00 $16.00 $26.00 $10.00 BELLEVUE $30.00 $35.00 $20.00 $24.00 $22.00 $16.00 $24.00 $15.00 � FOSTER $28.00 $32.00 $20.00 $22.00 $22.00 $15.00 $26.00 $14.00 RIVERBEND $32.00 $37.00 $19.00 $22.00 $25.00 $19.00 $24.00 $25.00 MEADOWPARK $27.00 $30.00 $20.00 $22.00 $23.00 $16.00 $26.00 ELK RUN $34.00 $42.00 $22.00 $26.00 $27.00 $20.00 $28.00 SUMNER MEADOWS $27.00 $38.00 $19.00 $25.00 $25.00 $15.00 $27.00 $15.00 LEGION MEMORIAL $28.00 $32.00 $19.00 $20.00 $25.00 $20.00 $24.00 WALTER HALL $20.00 $24.00 $14.00 $18.00 $18.00 $14.00 $24.00 WILLOWS RUN $43.00 $56.00 n/a n/a $26.00 $20.00 $28.00 LAKE WILDERNESS $26.00 $30.00 $15.00 $30.00 $15.00 $15.00 $20.00 $15.00 � ALL COURSE AVERAGE $29.58 $38.50 $19.08 $22.75 $24.33 $16.75 $25.08 MUNICIPAL FEE ��� � � � AVERAGE $30.00 $35.00 $20.00 $22.40 $22.60 $16.20 $24.80 $14.80 NOTES: p Go�F �o�RSE �Ap�EW��Sed Fee In�rease 2flflg Prap arison F��ComP � +— ---,""'.. � .-- 1a8 KQ�'E' � � ,s SE��O� WEEE E�Q WEEK�N� ���,..-- _.�.,----- v'' $33.�--"'--�-""� �za.00 ._.---- �EES $19�a ��,..---' � N1ApL.EwO�d CURR��E iNGRE�`'�' �2t�•�� �2.0�I EQ F�' � �� '�` Api.Ew���pa�p�s EAgE � �184.00 �18�...---%'" M �NCR $3 � ��T �� 2007 �14,157 A� ota est. rom �66,�..-.- as�on_`..-,- in�rease $5�ncrea co nds / �2�.6Q � $35 d� � $2�`'"� g,24.33 AVERAG� 5** MUN1CiPAL FE� �'�8�5� �A ��� 1^L ,� ��yQ.81 �v� Sis lA�achedl arison With atl courses' pUFt�� '� 200 t Ana1y for comP pLL - g Marke �ram r�ceS n°t a�a�iable omPar'so� 2009 p *� _Course� 2��$�u�rent Prices. . 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C�. � ��,��t o . e-valu�,te . • � �a�ax���.es �n�l be dd�t�-��a ■ .A . r�SQur�es • • ltal ted �ap ■ T��� � � . �� �� � � � � � ', ex���er 15 '� • �, _ Sept . � r����t • ca �ta p . � 2,0 . a,x�� � t�1�e re _ Qc ■ �' c�. ud et t� ��o�n �d B � �zo o� �� 29 ■ p to1� • ��s�-�� _ a� �� war �, 1Q , ■ C�u�- be�' 3 ��` . -�,�Q�-em. • � ��ear�r�g �' � ■ T' ub� , �+ 'r.rr "�,' Park Board Status Report September 2008 PARKS AND TRAILS Cascade Mall Recreation Improvements Staff is in discussion with the Cascade Mall owner and Cascade Vista Athletic Club (CVAC)for proposed improvements to the mall's ball field (leased to CVAC), and other possible athletic opportunities. Cascade Park APS Survey and Mapping, LLC, completed surveying property boundary lines at the park in late August. Existing fence lines coincide with the property boundary in most instances and no major encroachments could be found. A record of survey is being filed with King County. Cedar River Boathouse Structural Review Structural review was completed in July 2008. The building, pier, and floats are in good shape, with minor repairs needed to the building and floats. Cedar River Shoreline at Jones Park Bank Slope Protection Design work for bank slope protection will commence this fall, with construction in late summer 2009. Trails and Bikewavs Studv and Map A contract with MacLeod Reckord has been executed for Parks and Transportation to jointly prepare a non-motorized plan which includes transportation routes for bicyclists; recreational trails; including soft surFace for hiking and multi-use paved trails; trail standards; signage recommendations; a map; a planning document; and the ability to link a trails map to the City's website. A final revised draft will be available for staff review the first week of August. Briefings to Park Board, the Mayor, and Council, as well as a third Open House will be scheduled to obtain additional input. The estimated time for completion of this project is the fourth quarter of 2008. Loqan Avenue Bike Lane Transportation Systems Division is coordinating with Boeing (with Parks input)for �ocating a southbound bike lane on Logan Avenue between North 6th and the intersection of Park and Logan. Construction should commence this summer and be complete in mid-September 2008. Burnett Linear Park Improvements Work will be complete the first week of September 2008. The new ten foot-wide walkway and plaza are completed and the horse structure has been relocated to the little plaza on the south end. A re-dedication of the park will be held on October 11, 2008, at 9:00 a.m. � City of Renton � � �. Park Board Status Report August 2008 Page 2 of 6 Jones Park Walkwav Improvements Work expected to commence this fall and includes sidewalk removal and replacement. Ron Reqis Park Staff is applying for two grants through the State of Washington and King County to help fund proposed improvements including synthetic turF for the two soccer fields. Design expected to start in September 2008, with construction in summer of 2009, and completion by late fall of 2009. Parks will also be requesting funding from the City, the Parks Mitigation Fund, and most likely the Custer Fund for 2009. This will be the focus of capital improvements for parks in 2009. A scout volunteer project is being planned for the fall to plant trees and shrubs along flood-control blocks adjacent to the Cedar River Trail. Teasdale Park Irriqation A new irrigation system and improved field drainage design is underway. Construction started on July 14, 2008, and will be complete by late September 2008. Biq Libertv Ball Field Liqhtinq Design work commencing in September 2008 to replace the existing eight wooden poles and lights with new, metal poles, and more energy efficient lighting. The installation work should start by mid-November 2008. Urban Forestrv Proqram Todd Black and Terry Flatley have met five times with the Urban & Community Forestry Development Plan Task Force consisting of representatives from every City department and the consultant. The fifth meeting occurred on July 31, 2008. The task force worked on development of goals and objectives for the Plan. Meeting six will be in mid-September to discuss long-range organizational planning for the Urban Forestry Program. Cedar River Natural Zone Boundarv Survev Work on the boundary line survey of the Cedar River Natural Zone by Pace Engineers, Inc. is nearly complete. Carsonite posts remain to be installed. These will identify the location of the boundary lines to the public and contain a contact phone number to report any concerns. Parks, Recreation, Open Space and Trails Visioninq Staff is currently reviewing the draft of State Resource & Conservation Guidelines for Park Level of Service (L.O.S). The L.O.S. formulas will be applied to Renton facilities to complete a comparative analysis. The visioning document topics include policies, mitigation, partnering, L.O.S. Guidelines & Standards, Park Rules & Regulations, history, maps, and plans. Staff is coordinating a meeting with the State Resource & Conservation Funding Office to discuss Level of Service methodology. � � � City of Renton Park Board Status Report August2008 Page 3 of 6 RECREATION The fall "What's Happening" Recreation brochure is now available at the Renton Community Center and the local libraries. The Henry Moses Aquatic Center closed on September 1 for the season. A record number of passcards were sold this year, with revenues of$110,223. The Annual Soccer Challenge for ages 5-14 years will be held Friday, September 5, at Ron Regis Park, at 6:00 pm. This event is co-sponsored by Renton Sports & Spine Physical Therapy. "It's Your Future", 2008 Teen Summit will be held at Carco Theatre and the Renton Community Center on October 8, from 8:00 a.m. — 1:00 p.m. This event includes sessions on healthy lifestyles, money management, going green, career pathways, and more. The event is co-sponsored by the Renton Police Department, Renton School District, Valley Medical Center, Puget Sound Energy, and the Seattle Seahawks. VOl.UNTEER PROGRAM Community Services received 2,802 hours of service by volunteers in July and 1,986.75 hours in August 2008 for a total of 4,788 hours, from 635 community volunteers. Using the independent section indicator for a value of service for 2007 of$19.51 an hour, this amounts to $93,413.88. Projects and programs receiving volunteer hours included the Library, Specialized Recreation, Renton Senior Activity Center, Renton History Museum, Youth Athletics, Teen Programs, Housing Repair Assistance Program, and the Renton Community Center. In addition to the ongoing programs receiving volunteer service during the two months, the City benefited from the following projects: O Volunteers from LDS Washington Mission donated their time at Ron Regis Park removing invasive plants, spreading mulch and weeding, and assisted at the annual Senior Picnic at Renton River Days. O Carco Theatre volunteers provided 307 hours of assistance to support the Summer Teen Musical program. O Maplewood Golf Course received 40 hours of help with youth golf camps. O Renton Youth Council donated their services to the Renton Senior Activity Center and RRD's Kids Day. O Specialized Recreation Program received 48 hours of service from seven volunteers for the Softball Tournament in Everett on August 24 and 25. City of Renton � � � Park Board Status Report August 2008 Page 4 of 6 Upcominq Events Programs scheduled for September: ■ September 5: Employees from Renton Sports & Spine Physical Therapy will be helping youth sports staff at the 2008 Soccer Challenge at Ron Regis Park ■ September 12: Volunteer Chore Services has scheduled the Volunteer Trailer to assist with several projects at Leisure Estates. The trailer is part of our"Tools on Wheels Program". ■ September 20: Volunteers with Boeing 747 will be donating their time at the Cedar River Trail to remove invasive plants from the bank of the river. ■ September 21: Volunteers from Marriott will be doing a beatification project, location to be determined. ■ LDS Mission will be scheduled to assist with the spreading of play chips in playground areas (date to be determined). Mark vour calendars: • Jesse Tanner Bench Dedication, Renton City Hall, Monday, September 8, 2:00 p.m. • Fall Green and Clean Saturday, October 4 at Heritage Park. Check-in is 9:00 a.m. Project will be from 9:30 a.m. to 11:30 a.m. • Shredathon, Sam's Club Parking Lot, Saturday, October 11, 9:00 a.m. to Noon. • Re-dedication of Burnett Linear Park, on Saturday, October 11, 9 a.m. Partner Proqram • The Renton Police Department, Iron Mountain, and Sam's Club have joined us to present the 1 St Renton Shredathon, on October. 11, 2008. • Renton Sports and Spine Physical Therapy donated $700 to sponsor the 2008 Soccer Challenge. • Puget Sound Energy donated $1,600 for sponsorship of the opening night of Clam Lights at Gene Coulon Memorial Beach Park. MAPLEWOOD GOLF COURSE Repair Drivinq Ranqe Svnthetic Turf Due to design/engineering delays, this project will be completed in the fall of 2008. Temporarv Golf Course Maintenance Office Facilitv The current maintenance facility is in extreme disrepair and estimated construction of a new maintenance facility is slated in the Long Range Plan for 2015, once the current bonds are repaid. Staff has secured proposals and is submitting site plan for the move. r ,� �+' `"r11�Y City of Renton Park Board Status Report August2008 Page 5 of 6 Drivina Ranae Ball Dispenser The new ball dispenser has been installed. Software and promotional capabilities have been delayed due to Pro Shop point-of-sale software upgrade. Technical issues with software update are being addressed. The new "warm-up" bucket option will be available soon. Junior Camps and Clinics The golf course completed its most successful season for enrollment of junior golfers in camps and clinics this summer. Four 3-day clinics and four 1-day clinics were completely booked with excited junior golfers. A total of 175 juniors participated. Buildina Maintenance Items As part of the capital improvement budget, building maintenance items will be addressed in fall 2008. These items include; replacing door thresholds, updating aging bathroom fixtures, applying new sealant on banquet kitchen floor, and repairing/replacing wood trim in restaurant to name a few. Audubon Cooperative Sanctuarv Proaram The program addresses five key environmental quality areas that must have a variety of projects implemented in order to apply for certification. Staff has completed Part 1, Wildlife and Habitat Management; and Part 2, Chemical Use Safety and Reduction. Two additional program components will be submitted for review in September—Water Conservation and Water Quality Management. A bird and animal inventory is in process, as well as the last component— Outreach and Education. Aerification: The golf course maintenance staff completed the fall greens, tees, and approaches aerification and top-dressing during the last week of August. Parkinq Lot Re-stripinq All parking stalls including the additional parking located on the west side of the driving range, will be re-striped in September. a � � �. City of Renton Park Board Status Report August2008 Page 6 of 6 Facilities - , , , ., , , . , . RCC Gym Floor Replacement Problems with moisture and deteriorating surfaces below the old floor have necessitated significant change orders and additional time. Police Substation Expansion at Logan side substation under Municipal Parking Garage construction, completion now set for September due to slow HVAC unit delivery. FS11 Seismic Retrofit FEMA grant approved and funding is expected by September. Full project scope and enhanced drawings are in development. Project Team assembled. � Library Furniture Replacement � In progress. � New Maintenance Facility Property purchase awaiting County Council approval — presumed for September. � North Highlands Center Roof � Bids in, expect September completion. J � RCC Reader Board Replacement � Bid in, expect August completion. J City Hall Annexation Remodel Drawing and space planning in seven phases. Second Floor Police locker rooms near completion. Utility Inspectors relocated to FS11. City Hall Study Council in support of unified facility, various scenarios are in feasibility review. Jones Park Restroom ADA In desi n hase.