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Home My WebLink About06/04/2008 - Minutes , , � � CITY OF RENTON Y FEB 2 0 2�09 ti`s p ��enlorz �'� �' ��rnlci��Q� CITY CLERK S OFFtCE ,�� ,� /"��1��5' �lvT� VOf121221SS101? RENTON MUNICIPAL ARTS COMMISSION Meetinq Minutes June 4, 2008 Renton City Hall 8:00 a.m. Council Conference Room Municipal Arts Commissioners Present: Jerri Everett, Doug Kyes, Fred Lund, Linda Middlebrooks, Mike O'Halloran, Patricia Pepper, Britt Peterson, Evelyn Reingold Municipal Arts Commissioners Absent: Dalia Amin, City Staff Present: Jennifer Davis Hayes, Community Development Project Manager; Vincent Orduna, Cultural Arts Coordinator; Judith Subia, Administrative Secretary Guests: Kristi Hand, former Commissioner; Liz Stewart, Renton History Museum, Museum Supervisor CALL TO ORDER: Commission Chair Pepper called the meeting to order at 8:00 a.m. GUESTS: Kristi Hand has submitted her resignation and commented that she enjoyed her time on the Commission. Commission Chair Pepper thanked Kristi Hand for her enthusiasm she brought to the Commission. Kristi will continue to be involved in Arts Commission activities including organizing the Renton River Days Commission booth. She will set up and take down the booth on Wednesday (Kids Day)as well as the Saturday and Sunday during the festival. She requested volunteers to work in shifts during the festival. The Commission authorized up to $100 for supplies, including ink pens and crayons. Kristi shared an idea for a future booth project, a larger scale project- such as a tree mural -which then could be hung at a community center or other City building. APPROVAL OF MINUTES: The Commission approved the May 2008 minutes as written. CORRESPONDENCE: Commissioner Lund distributed mail to RMAC, which were miscellaneous materials from various art groups in outlying areas. . MASTER PLAN DISCUSSION: Liz Stewart, Renton History Museum Director, described the Museum's experience with the Master Plan process to date. The group is in an early stage of Master Plan process and she has established a steering committee to assist. The steering committee, which consists of inembers of the Historical Society board, City staff and other community volunteers, has approved the scope of work. She sees the master plan process as an opportunity to connect to community and the hired Consultant will help make stronger connection. She is hoping that the timeline for the process will be completed in 9 months after hiring the consultant. Jennifer Davis Hayes, Community& Economic Development, explained that the Arts Commission ordinance has been amended to include an authorization to complete a 5 year master plan but currently there is no funding in the budget. A proposal for budget authority will be submitted this year during the 2009 budget development. The Master Plan would not only be about the Arts Commission but about arts . Municipai Arts Commission Mir� � Page 2 of 3 May 7,2008 and culture for the entire City. She will develop a draft scope of work based on other cities and present at the next meeting. A refined scope will help to determine the amount of budget needed to hire a consultant and complete the process. The group brainstormed on the following questions to begin thought about the master plan: 1. What should be included in the Strategic/Master Plan. 2. Who should be involved? 3. What does art and culture mean to the community? OLD BUSINESS: Local Arts Organization Uqdates: 4Culture Local Arts Agency Meeting: Commissioner Middlebrooks, Jennifer Davis Hayes and Elizabeth Stewart attended the meeting on May 29. The program topics included Web 2.0 and the King County Library System Public Art program. SoCo Culture: Commissioners O'Halloran and Peterson attend the resource fair and said it was weli attended. CARCO Theatre: Vincent Orunda mentioned the summer teen musical is underway. Renton Annual Art Show: Commissioner Middlebrooks passed around a sign-up sheet to volunteer. Commission Meetinq Dates and Times: The Commission reviewed other Commission meeting days and times. A motion was made to change the meeting dates and times, beginning in September, to the 15`Tuesday at 4:30 p.m. MOVED BY REINGOLD, SECONDED BY KYES. COMMISSIONERS CONCUR, MOTION CARRIED. Commission Vacancies: The Arts Commission received 12 applications for the 3 vacancies. Commission Chair Pepper suggested interview dates of June 19�h and 20`h or after July 9th. She would like additional Commissioners to interview. Commissioner Kyes volunteered. Action Item List: #1- Commission Budget: Jennifer presented a draft document that represents the Commissin's previous revenue and expenditures. There were questions regarding a canopy cost of$1930.11 in 2007. Jennifer will research and bring corrections. #2-Master Plan for RMAC: Every Commissioner was invited to select one or more cities to research about the arts and culture community to get ideas for the master plan. #3- Carco Theatre Guest Artists: The next art show will be student art from Sierra Heights Elementary. Commissioner Kyes is currently an Art Docent at the school and will coordinate with Commissioner Peterson for information about the art to post on the website and send to the Renton Reporter. #4-Maintenance/Repair Work: The contracted maintenance and repair work has been completed. Commissioner Middlebrooks noted the Fountain at Library is no longer working. #5-Resource Development Financial Assistance: Commissioners Pepper, O'Halloran, Reingold, and Lund met to review and recommend Financial Assistance Awards as recommended: Allied Arts of Renton -$750, Arts Unlimited - $300, Carco Theatre -$1,000, Evergreen City Ballet-$1,000, Renton Annual Art Show-$500, Renton Civic Theatre-$1,000, Renton River Days -$500, Renton Youth Symphony-$1,000, Valley Community Players-$1,000, and Eduardo Mendonca-$750 for a total of$7,800. A motion was made to accept the committee's recommendation. MOVED BY O'HALLOREN, SECONDED BY REINGOLD. COMMISSIONERS CONCUR, MOTION CARRIED. Commissioner O'Halloran recommended additional money for Renton Annual Art Show and Arts Unlimited. An additional $500.00 for prize money was suggested for the Renton Annual Art Show. The Municipal Arts Commission Mir� ,r�„ Page 3 of 3 May 7,2008 idea of a viewer's choice was discussed but decided it required more logistics than could be figured out at this late date but we would iike to explore that option in the future. A motion was made to provide $500.00 to the Renton Annual Art Show for one prize (not a purchase prize)for an artist selected by their jury. The prize category should be named after the Renton Municipal Arts Commission. MOVED BY LUND, SECONDED BY O'HALLORAN. COMMISSIONERS CONCUR, MOTION CARRIED. Printed Material: Commissioners reviewed the draft documents. Commissioner Reingold suggested a notation for the art purchased with 1%for Art fund. #6-Bravo Award: Commissioners Kyes and Middlebrooks drafted the criteria for the Bravo Awards. The Commissioners agreed with the criteria and it was suggested to include a process and timeline. Jennifer will work with Commissioners Kyes and Middlebrooks to develop an updated draft to present at the next meeting. #7- Website: No update. #8- 1% forArt: Commission Chair Pepper and Jennifer met with developers of 2"d & Main to discuss the public art required on site. The developers will be invited to a future meeting to present information to the Commission. ' #9- Current Art Projects: Welcome to Renton Sign: Commissioner O'Halloran mentioned the piece is lacquered and will be a great addition to Tiffany Park. Plaques: Commission O'Halloran researched missing plaques and firm that produced the plaques in the past. Jennifer will follow up to order. Burnett Park: The artwork is currently at Renton Technical College for repair and repainting and will be installed in the south end of the Burnett Linear Park. Herons: The City's Parks Division will trim the trees around the sculpture. No update at this time. NEW BUSINESS: ADJOURNMENT: The June 4, 2008, meeting was adjourned at 10:55 a.m. The next meeting will be on July 2, 2008. � � . � � � �d� . Patricia Pepper, C r