HomeMy WebLinkAboutAgenda Packet for 06/06/2016
AGENDA
City Council Regular Meeting
7:00 PM - Monday, June 6, 2016
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. SPECIAL PRESENTATIONS
a) Fire & Emergency Services Recognition of Citizens' Assistance in Near Drowning
b) Washington Recreation and Park Association (WRPA) Presentation of Awards to Renton
4. ADMINISTRATIVE REPORT
5. AUDIENCE COMMENTS
Speakers must sign-up prior to the Council meeting.
Each speaker is allowed five minutes.
When recognized, please state your name & city of residence for the record.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of May 23, 2016.
Council Concur
b) AB - 1671 Mayor Law reappoints Mr. Michael Drollinger, Mr. David Fleetwood, and Ms.
Angelina Benedetti to the Planning Commission for terms expiring on 6/30/2019.
Council Concur
c) AB - 1676 City Attorney Department recommends adopting an ordinance to add a new
Chapter 2-21 to the Renton Municipal Code (RMC) entitled "Renton Regional Fire
Authority (RRFA) and Fire Department," designating the RRFA to act as the City's Fire
Department and the RRFA's Chief to act as the City's Fire Chief for purposes of
administering, enforcing, and interpreting the RMC.
Refer to Committee of the Whole
d) AB - 1673 City Clerk reports the results from the 5/25/2016 bid opening for CAG-16-042 -
2016 Street Patch and Overlay Project; and submits the staff recommendation to accept
the lowest responsive bid submitted by Miles Resources, LLC, in the amount of
$436,289.85.
Council Concur
e) AB - 1674 City Clerk reports the results from the 5/25/2016 bid opening for CAG-16-077 -
N 30th St. and Burnett Ave N Storm System Improvement Project; and submits the staff
recommendation to accept the lowest responsive bid submitted by Northwest Cascade,
Inc. in the amount of $562,562.
Council Concur
f) AB - 1672 Community & Economic Development Department recommends adopting an
ordinance amending Chapter 5 of the RMC, adopting by reference and amending the
most recent editions of State, National, Uniform and International Codes and amending
the Construction Administrative Code.
Refer to Planning & Development Committee
g) AB - 1675 Community & Economic Development Department recommends adopting the
updated impact fees so as to ensure the City is able to continue to keep pace with growth
and increasing costs.
Refer to Planning & Development Committee
h) AB - 1669 Community Services Department recommends approving two 2016
Neighborhood Project Grant applications and authorize expenditures in the amount of
$3,841.74 from the budgeted 2016 Neighborhood Program Fund.
Refer to Community Services Committee
i) AB - 1678 Community Services Department requests authorization for reinstatement of
the Golf Course Manager position (grade m28) in the Community Services Department
and utilize approved funds from the 404 Enterprise Fund to cover salary and benefit costs.
Refer to Community Services Committee
j) AB - 1681 Community Services Department recommends waiving City Center Parking
Garage fees in the amount of $13,600 for volunteers and vendors laboring at the Renton
Farmers Market.
Council Concur
k) AB - 1668 Fire & Emergency Services Department recommends adopting an ordinance
repealing Chapter 3-5 of the RMC and amending sections of the RMC relating to
implementing the Renton Regional Fire Authority.
Refer to Public Safety Committee
l) AB - 1654 Transportation Systems Division recommends approval of a Consultant
Agreement with Parametrix, Inc. in the amount of $390,848 for consultant services for the
Duvall Ave. NE Improvements Project.
Refer to Transportation (Aviation) Committee
m) AB - 1664 Transportation Systems Division recommends approval of a Consultant
Contract with BergerABAM, Inc. in the amount of $329,204 for the engineering design
and right-of-way acquisition for the NE 31st St. Bridge Replacement Project
Refer to Transportation (Aviation) Committee
n) AB - 1670 Transportation Systems Division recommends approval of a consultant
agreement with KBA, Inc. in the amount of $131,350 for the design and construction of
the Duvall Ave. NE Pavement Preservation Project.
Refer to Transportation (Aviation) Committee
7. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Utilities Committee: Replace Highlands 435 Pressure Zone Reservoirs and Mains;
Addendum 6 to CAG-13-105 with Coast & Harbor Engineering for the Cedar River Gravel
Removal Project
8. LEGISLATION
9. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10. ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
7th Floor Conferencing Center
June 6, 2016
Monday, 6:00 p.m.
Cascadia Emergency Management Exercise Briefing
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
May 23, 2016 REGULAR COUNCIL MEETING MINUTES
MINUTES
City Council Regular Meeting
7:00 PM - Monday, May 23, 2016
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Randy Corman, Council President
Ryan McIrvin
Armondo Pavone
Don Persson
Ed Prince
Carol Ann Witschi
Councilmembers Absent:
Ruth Pérez
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL EXCUSE ABSENT
COUNCILMEMBER RUTH PÉREZ. CARRIED.
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Shane Moloney, Senior Assistant City Attorney
Megan Gregor, Deputy City Clerk
Kelly Beymer, Community Services Administrator
Gregg Zimmerman, Public Works Administrator
Vanessa Dolbee, Current Planning Manager
Sonja Mejlaender, Community Relations & Events Coordinator
Commander Figaro, Police Department
SPECIAL PRESENTATION
2016 Renton-Nishiwaki Delegation Trip: Community Relations and Events Coordinator Sonja
Mejlaender reported on a trip that City of Renton delegates took to visit Renton's Sister City,
Nishiwaki, Japan in April 2016. She provided a brief history of the Renton / Nishiwaki alliance,
and introduced the Renton Nishiwaki Sister City Advisory Committee Chairman Chris Johnson,
who summarized the recent trip to Japan.
AGENDA ITEM #6. a)
May 23, 2016 REGULAR COUNCIL MEETING MINUTES
ADMINISTRATIVE REPORT
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City’s recent progress towards goals and work programs adopted as part of
its business plan for 2015 and beyond. Items noted were:
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
Residents were invited to recognize the men and women who have fallen in the line
of duty on Memorial Day, Monday, May 30, 2016 at 1:00 p.m. at Veterans Memorial
Park.
The City has installed temporary, four-foot high chain link fencing on the wood deck
outside of Ivar’s Restaurant at Gene Coulon Memorial Beach Park. The fencing is to
keep visitors from walking on these portions of the deck. A recent structural
assessment determined that some of the thirty-three year old steel beams supporting
the deck are not up to full strength due to exposure to the elements. Replacement or
refurbishing of the steel beams will take place in late 2016. Ivar’s and Kidd Valley
Restaurants will remain open, as will access to the North Waterwalk and temporary
boat moorage.
AUDIENCE COMMENTS
Mike Grijalva, Renton, informed Council about a log jam in the Cedar River at Ron
Regis Park and expressed his concern regarding the dangers the jam presents. Mayor
Law clarified that the river is under King County's jurisdiction, but he stated that the
City will contact the County again to try and have the logs removed.
Howard McOmber, Renton, showed appreciation for the Renton / Nishiwaki alliance
and the presence of volunteerism within the City, and expressed gratitude for such
opportunities.
CONSENT AGENDA
Items listed on the consent agenda were adopted with one motion, following the listing. At the request
of Councilmember Witschi, Consent Agenda items 6.f. was pulled for separate consideration.
a) Approval of Council Meeting minutes of May 16, 2016. Council Concur.
b) AB - 1659 City Clerk submited the 4/26/2016 Special Election certifications from King County
Records and Elections None; Information Only.
c) AB - 1666 City Clerk reported the results from the 5/13/2016 bid opening for CAG-16-051 -
Elliot Spawning Channel Inlet Project; and submitted the staff recommendation to accept the
lowest responsive bid submitted by Stafford Excavating, LLC., in the amount of $207,419.28.
Council Concur.
d) AB - 1667 City Clerk reported the results from the 5/17/2016 bid opening for CAG-16-061 -
Powell Ave. SW to Lind Ave. SW Storm System Improvement Project - Phase 2; and submitted
the staff recommendation to accept the lowest responsive bid submitted by Rodarte
Construction, Inc., in the amount of $3,099,676. Council Concur.
e) AB - 1665 City Attorney Department recommended approving a resolution establishing the
boundaries and latecomers assessment methodology for the Sunset Revitalization Area so as
to allow for improvements that are necessary for further development and redevelopment.
Refer to Finance Committee.
AGENDA ITEM #6. a)
May 23, 2016 REGULAR COUNCIL MEETING MINUTES
g) AB - 1662 Utility Systems Division recommended approval of Addendum #6 to CAG-13-105
with Coast & Harbor Engineering, in the amount of $383,507.50 for construction
administration support for the Cedar River Gravel Removal Project. Refer to Utilities
Committee.
h) AB - 1663 Utility Systems Division recommended approval of an Engineering Consultant
Agreement with RH2 Engineering, Inc. in the amount of $697,088, for the design of and
services during bidding to construct a replacement reservoir for the Highlands 435 pressure
zone reservoirs and the transmission mains from the reservoir site to Edmonds Ave. NE along
NE 12th St. Refer to Utilities Committee.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR TO APPROVE
THE CONSENT AGENDA MINUS ITEM 6.F. CARRIED.
ITEM 6.F. - SEPARATE CONSIDERATION
f) AB - 1661 Transportation Systems Division recommended approval of a Cooperative
Agreement with the Washington State Department of Transportation to fund a City Project
Coordinator position for the I-405/SR 167 Interchange Direct Connector Project. Refer to
Transportation (Aviation) Committee. Council Concur.
MOVED BY WITSCHI, SECONDED BY CORMAN, COUNCIL CONCUR TO APPROVE
CONSENT AGENDA ITEM 6.F. AS COUNCIL CONCUR.
UNFINISHED BUSINESS
a) Council President Corman presented a Committee of the Whole Report recommending that
Council direct the Administration to provide the following comments on the Sound Transit 3
(ST3) Plan to the Sound Transit Board:
1. Provide the Intensive Capital Option of the I-405 BRT project from Bellevue to Renton.
2. Provide enhanced parking and access improvements to the South Renton Transit Center.
3. Provide a study of the future potential for light rail in Renton.
MOVED BY CORMAN, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
b) Finance Committee Chair Persson presented a report recommending approval for payment on
May 23, 2016 claims vouchers 346981 - 347372, one wire transfers and one payroll run with
benefit withholding payments totaling $7,747,428.76 and payroll vouchers including 756 direct
deposits and 41 payroll checks totaling $1,734,988.65.
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
c) Finance Committee Chair Persson presented a report recommending concurrence in the staff
recommendation to approve the interlocal agreement with participating Cities and public not for
profit entities, which will deliver a high speed optical network around Lake Washington. The
Committee further recommended that the resolution regarding this matter be adopted.
MOVED BY PERSSON, SECONDED BY PAVONE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
AGENDA ITEM #6. a)
May 23, 2016 REGULAR COUNCIL MEETING MINUTES
LEGISLATION
Resolution:
a) Resolution No. 4288: A resolution was read authorizing the Mayor and City Clerk to enter into
an addendum to the Community Connectivity Consortium’s Project Agreement Template
Policy, between the City of Renton and the cities of Auburn, Bellevue, Kirkland, Seattle, and
King County, Renton School District, University of Washington, and Valley Communications.
MOVED BY PERSSON, SECONDED BY CORMAN, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
Ordinance for second and final reading:
b) Ordinance No. 5804: An ordinance was read amending Sections 4-2-010, 4-2-080 and 4-2-130
of Chapter 2, Zoning Districts – Uses and Standards, and Section 4-11-040, of Chapter 11,
Definitions, of Title IV (Development Regulations) of the Renton Municipal Code, establishing
the downtown business district by amending references, regulations, and the definition of
“Downtown Pedestrian District.”
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL ADOPT THE ORDINANCE AS
READ. ROLL CALL: ALL AYES. CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
As part of the Regional Fire Authority (RFA) bylaws, three Renton City Councilmembers are
required to represent the City and serve as members on their governing board. Council
President Corman proposed that Council provide a formal confirmation regarding who will be
appointed.
MOVED BY CORMAN, SECONDED BY MCIRVIN, COUNCIL CONCUR TO APPOINT
COUNCILMEMBERS PAVONE, PERSSON, AND PRINCE AS THE CITY'S
REPRESENTATIVES ON THE REGIONAL FIRE AUTHORITY GOVERNING BOARD.
CARRIED.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY CORMAN, COUNCIL ADJOURN. CARRIED. TIME:
7:42 P.M.
Jason A. Seth, CMC, City Clerk
Megan Gregor, Recorder
Monday, May 23, 2016
AGENDA ITEM #6. a)
Council Committee Meeting Calendar
May 23, 2016
May 26, 2016
Thursday
CANCELED Planning & Development Committee, Chair Prince
4:00 PM Community Services Committee, Chair Witschi
1. Farmers Market PICH (Partnerships to improve community health) Grant
Briefing
2. FINI (Food Insecurity Nutrition Incentive) Grant Briefing
May 30, 2016
Monday
City Holiday Memorial Day
June 6, 2016
Monday
CANCELLED Transportation Committee, Vice Chair Witschi
5:00 PM Utilities Committee, Chair McIrvin – Council Conference Room
1. Replace Highlands 435 Pressure Zone Reservoirs and Mains
2. Addendum 6 to CAG-13-105 with Coast & Harbor Engineering for the Cedar
River Gravel Removal Project
5:30 PM Meet & Greet with Jan Hawn, ASD Administrator Candidate
In Mayor’s office area
6:00 PM Committee of the Whole, Chair Corman – Conferencing Center
1. Cascadia Emergency Management Exercise Briefing
AGENDA ITEM #6. a)
AB - 1671
City Council Regular Meeting - 06 Jun 2016
SUBJECT/TITLE: Reappointments to Planning Commission
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Executive
STAFF CONTACT: April Alexander, Executive Assistant
EXT.: 6520
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
Mayor Law reappoints Mr. Michael Drollinger, Mr. David Fleetwood and Ms. Angelina Benedetti to the
Planning Commission for terms expiring 6/30/19.
EXHIBITS:
A. Memo to Mayor Law re: Reappointments to Planning Commission
STAFF RECOMMENDATION:
Concur with Mayor Law's reappointments of Mr. Drollinger, Mr. Fleetwood and Ms. Benedetti.
AGENDA ITEM #6. b)
DEPARTMENT OF COMMUNITY
IWf
AND ECONOMIC DEVELOPMENT
M E M OR A N D U M
MAy 1 9 2016
DATE:May 17,2016
TO:Denis Law,Mayor
FROM:C.E.“Chip”Vincent,CED Administrator
SUBJECT:Reappointment of Michael Drollinger,David Fleetwood,and
Angelina Benedetti to the Planning Commission
Mr.Drollinger was appointed in August 2008,Mr.Fleetwood was appointed in April
2012,and Ms.Benedetti was appointed in October 2013.Over the years,they have
demonstrated an understanding and commitment to the City’s mission statement and
Business Plan goals.They have the ability to review detailed information and to balance
the sometimes competing objectives presented to the Commission.
I recommend that they all be reappointed to a new three-year term,expiring on June
30,2019.
h:\ced\pla nning\planning commission\appointments\2016\benedetti,drollinger,and fleetwood reappointment.doc
AGENDA ITEM #6. b)
AB - 1676
City Council Regular Meeting - 06 Jun 2016
SUBJECT/TITLE: Ordinance Adding a New Chapter 2-21 RMC, Entitled "Renton
Regional Fire Authority and Fire Department"
RECOMMENDED ACTION: Refer to Committee of the Whole
DEPARTMENT: City Attorney
STAFF CONTACT: Shane Moloney, Sr. Assistant City Attorney
EXT.: 6487
FISCAL IMPACT SUMMARY:
This ordinance has no fiscal impact.
SUMMARY OF ACTION:
On April 26, 2016, voters within the jurisdictions of the City and King County Fire Protection District No. 25
voted to create the Renton Regional Fire Authority (“RRFA”) and approved the Renton Regional Fire Authority
Plan (“RFA Plan”).
Pursuant to the RFA Plan, this ordinance designates the RRFA to act as the City’s Fire Department and the
RRFA’s Chief to act as the City’s Fire Chief for purposes of administering, enforcing, and interpreting the
Renton Municipal Code.
On May 23, 2016, the Council appointed its three representatives to serve on the RRFA’s governing board. This
ordinance establishes terms for those positions and methods to remove and replace the representatives as
needed. The ordinance is designed to ensure the City’s three positions on the governing board remain filled.
EXHIBITS:
A. Ordinance
STAFF RECOMMENDATION:
Adopt the ordinance adding Chapter 2-21 RMC, "Renton Regional Fire Authority and Fire Department."
AGENDA ITEM #6. c)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING TITLE II
(COMMISSIONS AND BOARDS) OF THE RENTON MUNICIPAL CODE, BY
ADOPTING A NEW CHAPTER 2‐21, ENTITLED RENTON REGIONAL FIRE
AUTHORITY AND FIRE DEPARTMENT; AND ESTABLISHING AN EFFECTIVE DATE.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS
FOLLOWS:
SECTION I. Title II (Commissions and Boards) of the Renton Municipal Code, is
hereby amended to adopt a new Chapter 21 to read as follows:
CHAPTER 21
RENTON REGIONAL FIRE AUTHORITY AND FIRE DEPARTMENT
SECTION:
2‐21‐1: Creation Of Renton Regional Fire Authority
2‐21‐2: Designation Of Department And Fire Chief
3‐21‐3: Governing Board Appointment
2‐21‐4: Terms Of Appointment – Initial Term – Regular Terms
2‐21‐5: Effect Of Failure To Make Appointment
2‐21‐6: Removal From Governing Board
2‐21‐7: Vacancy On Governing Board
2‐21‐8: Temporary Unavailability Of A Governing Board Member
AGENDA ITEM #6. c)
ORDINANCE NO. ________
2
2‐21‐1 CREATION OF RENTON REGIONAL FIRE AUTHORITY:
On April 26, 2016, voters within the jurisdictions of the City and King County Fire
Protection District No. 25 voted to create the Renton Regional Fire Authority in
order to provide fire protection, emergency medical and life safety services, and
approved the Renton Regional Fire Authority Plan.
2‐21‐2 DESIGNATION OF DEPARTMENT AND FIRE CHIEF:
For purposes of administering, enforcing, and interpreting applicable sections of
the Renton Municipal Code, the term “Fire Department,” “Renton Fire
Department” or “City of Renton Fire Department” shall refer to the Renton
Regional Fire Authority and “Fire Chief” shall mean the Fire Chief of the Renton
Regional Fire Authority, or a duly authorized representative thereof. To the
extent applicable laws or an interlocal agreement with the Renton Regional Fire
Authority limit the Fire Department’s authority to enforce and administer the
Renton Municipal Code, the City’s Chief Administrative Officer, or a duly
authorized representative thereof, shall act as the Fire Chief.
2‐21‐3 GOVERNING BOARD APPOINTMENT:
The City Council shall appoint three (3) members of the Renton City Council to
serve as the City of Renton’s representatives on the governing board of the
Renton Regional Fire Authority.
2‐21‐4 TERMS OF APPOINTMENT – INITIAL TERM – REGULAR TERMS:
The initial term for the City’s members of the Renton Regional Fire Authority
governing board shall run from July 1, 2016, until the first City Council meeting in
AGENDA ITEM #6. c)
ORDINANCE NO. ________
3
January 2018. All subsequent regular terms shall run for approximately two (2)
years starting from the time of appointment by the City Council at its first
January meeting in even numbered years and ending at the first January meeting
the following even numbered year.
2‐21‐5 EFFECT OF FAILURE TO MAKE APPOINTMENT:
If, for any reason, the governing board members have not been appointed as
required by this chapter, the City’s previous governing board members shall
remain in place with full authority until new governing board members have
been appointed.
2‐21‐6 REMOVAL FROM GOVERNING BOARD:
At any time, the Renton City Council may remove and replace one (1) or more of
its appointed members from the governing board.
2‐21‐7 VACANCY ON GOVERNING BOARD:
In the event a council member is removed from the governing board or another
event occurs that results in a vacancy being created in one (1) or more of the
City’s representative positions on the governing board, the City’s Council
President shall appoint a council member to fill the vacancy as an interim
governing board member. The interim board member shall serve the unexpired
term of the council member he or she replaced.
2‐21‐8‐TEMPORARY UNAVAILABILITY OF A GOVERNING BOARD MEMBER:
If a governing board member is temporarily unable to fulfill his or her role as a
governing board member, including attendance at a regular or special meeting of
AGENDA ITEM #6. c)
ORDINANCE NO. ________
4
the governing board, that member shall temporarily delegate his or her authority
to another Renton City Council member who is not otherwise serving as a
governing board member. If, for any reason, a governing board member who is
unable to fill his or her role fails to delegate his or her authority, the City’s
Council President or Council President Pro Tem may appoint a temporary
replacement until such time as the regular governing board member becomes
available to perform his or her duties or until the City Council appoints a
replacement.
SECTION II. This ordinance shall be in full force and effect on July 1, 2016. A summary
of this ordinance shall be published in the City’s official newspaper. The summary shall consist
of this ordnance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2016.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2016.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1923:5/16/16:scr
AGENDA ITEM #6. c)
AB - 1673
City Council Regular Meeting - 06 Jun 2016
SUBJECT/TITLE: Contract Award for Bid Opening on 5/25/2016; CAG-16-042; 2016
Street Patch and Overlay
RECOMMENDED ACTION: Council Concur
DEPARTMENT: City Clerk
STAFF CONTACT: Jason Seth, City Clerk
EXT.: 6502
FISCAL IMPACT SUMMARY:
The lowest responsive bid comes in under budget at $436,289.85. The estimated project cost was $580,415.
The project budget is set at $744,000.
SUMMARY OF ACTION:
Engineers Estimate: $580,415.
In accordance with Council procedure, bids submitted met the following three criteria:
There was more than one bid.
The low bid was within the project budget.
There were no irregularities with the low bid.
Staff recommends acceptance of the lowest responsive bid by Miles Resources, LLC., in the amount of $436,289.85 for
the 2016 Street Patch and Overlay Project.
EXHIBITS:
A. Staff Recommendation
B. Bid Tab
STAFF RECOMMENDATION:
Accept the lowest responsive bid by Miles Resources, LLC, in the amount of $436,289.85 f or the 2016 Street
Patch and Overlay Project.
AGENDA ITEM #6. d)
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE: May 26, 2016
12, 2013
TO: Jason Seth, City Clerk
FROM: Jayson Grant, Pavement Management Technician, ext. 7400
SUBJECT: Bid Opening for 2016 Street Patch and Overlay,CAG 16-042
The bid opening was on Wednesday, May 15, 2016, and there were four bids received.
There was one irregularity in the fourth place bidder’s bid from Lakeside Industries.
Their bid was $653,220.00 and should be $648,720.00. They still remain as the fourth
place bidder.
The Transportation Division recommends that the bid from Miles Resources,LLC. be
accepted and the contract for the 2016 Street Patch and Overlay Project be awarded in
the amount of $436,289.85. The total budget for this project is $744,000.00, and it is
funded by the Street Overlay Program. The engineer’s estimate for the construction of
the 2016 Street Patch and Overlay Project, under this contract, is $580,415.00. We are
requesting that an agenda bill for “Council Concur” be prepared for the June 6, 2016
Council Meeting.
If you have any additional questions or concerns please contact me at ext. 7400.
Attachment: Bid Tabulation
cc: Bob Hanson, Design Supervisor
James Wilhoit, Civil Engineer
AGENDA ITEM #6. d)
Project: 2016 Street Patch and Overlay CAG‐16‐042
Date: 05/25/16
CITY OF RENTON
BID TABULATION SHEET
1 of 1
Bid Total from
Bid Prop. Bid Non‐Schedule of Prices
Form & Sig Bond Collusion *Includes Sales Tax
ICON Materials
1508 Valentine Ave. SE
1 Pacific x x x $534,223.00
WA
98047 #3
Rob
Meidinger
Lakeridge Paving Company LLC
P.O. Box 8500
2 Covington x x x $460,852.00
WA
98042 #2
John
Cheetham
Lakeside Industries; Kent Division
18808 SE 257th St.
3 Covington x x x $653.220.00
WA
98042
Craig
Nickel
Miles Resources, LLC
400 Valley Ave. NE
4 Puyallup x x x $436,289.85
WA
98372 #1
Brad
Griffith
Bidder
FORMS
Engineer's Estimate $580,415
AGENDA ITEM #6. d)
AB - 1674
City Council Regular Meeting - 06 Jun 2016
SUBJECT/TITLE: Contract Award for Bid Opening on 5/25/2016; CAG-16-077; N 30th
St. and Burnett Ave N Storm System Improvement Project
RECOMMENDED ACTION: Council Concur
DEPARTMENT: City Clerk
STAFF CONTACT: Jason Seth, City Clerk
EXT.: 6502
FISCAL IMPACT SUMMARY:
The lowest responsive bid comes in under budget at $652,652. The estimated project cost was $658,040. The
project budget is set at $729,667.
SUMMARY OF ACTION:
Engineers Estimate: $658,040.
In accordance with Council procedure, bids submitted met the following three criteria:
There was more than one bid.
The low bid was within the project budget.
There were no irregularities with the low bid.
Staff recommends acceptance of the lowest responsive bid by Northwest Cascade, Inc., in the amount of $562,562 for
the N 30th St. and Burnett Ave N Storm System Improvement Project.
EXHIBITS:
A. Staff Recommendation
B. Bid Tab
STAFF RECOMMENDATION:
Accept the lowest responsive bid by Northwest Cascade, Inc., in the amount of $562,562 for the N 30th St. and Burnett
Ave N Storm System Improvement Project.
AGENDA ITEM #6. e)
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8TemporarylrafficControlLS122,000.0022,000.00
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9RemovalofStructuresandObstructionsL5133,000.0033,000.00
1
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10DewateringCS15,000.005,000.00
1
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11RemovalandBurialofACWaterLineLF25050.0012,500.00
7
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12ShoringorExtraExcavation,ClassBLS110,000.0010,000.00
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13TrenchSafetySystemsLS110,000.0010,000.00
7
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14ControlofWater(includesstormdrainbCS15,000.005,000.00
6
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15SawcuttingCF2,0002.505,000.00
0
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0
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16FullDepthAsphaltRemovalforTrenchingSY56020.0011,200.00
2
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172-inAsphaltGrindingandRemovalforOvSY1,72015.0025,800.00
9
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18RemovalofConcretePavementSY100130.0013,000.00
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19CrushedSurfacingTopCourseTON25540.0010,200.00
3
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8
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20HMAClass1/2”64-22TON420125.0052,500.00
1
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21TemporaryColdMixAsphaltConcretePalTON105125,0013,125.00
2
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1
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0
0
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.
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22UnsuitableFoundationExcavationmd.H;CV2045.00900.00
1
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23ConstructionGeotextileforSeparationSY2003.00600.00
7
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0
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24StormDrain,12-inchDiameter-PolyproCF40680.0032,480.00
4
2
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0
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1
7
,
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25StormDrain,18-inchDiameter-PolyproCF970120.00116,400.00
5
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26StormDrain,12-inchDiameter-DuctileILF54120.006,480.00
8
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0
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4
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2
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0
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27PlugExistingPipeEA5800.004,000.00
9
2
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2
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28TelevisioninspectionLF1,4002.002,800.00
7
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29ImportedTrenchBackfillTON1,30030.0039,000.00
3
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3DCatchBasin-ConcreteInletEA31,000.003,000.00
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31CatchBasinType1EA11,600.001,600.00
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32CatchBasinType1LEA21,700.003,400.00
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33CatchBasinType2-48-inchDiaEA64,000.0024,000.00
2
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34ConnectNewStormPipetoExistingStorrEA21,500.003,000.00
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35ConnectExistingStormPipetoNewStorrEA6800.004,800.00
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36ControlledDensityFillCV5170.00850.00
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Project: N 30th St. and Burnett Ave N Storm System Improvement Project
CAG‐16‐077
Date: 05/25/2016
CITY OF RENTON
BID TABULATION SHEET
1 of 2
Bid Total from
Prop L&I Bid Schedule Ad. Schedule of Prices
Trippl Form Cert Bond of Prices #1 *Includes Sales Tax
Active Construction, Inc.
P.O. Box 430
1 Puyallup X X X X X $640,640.00
WA
98371
David
Ceccanti
Kar‐Vel Construction
P.O. Box 58275
2 Renton X X X X X $690,390.00
WA
98058
Mike
Waldner
Laser Underground & Earthworks
20417 87th Av SE
3 Snohomish X X X X X $829,135.00
WA
98296
Bret
Lane
Northwest Cascade, Inc.
P.O. Box 73399
4 Puyallup X X X X X $562,562.00
WA
98373
Clinton
Myers
Bidder
FORMS
Engineer's Estimate $658,040
AGENDA ITEM #6. e)
Project: N 30th St. and Burnett Ave N Storm System Improvement Project
CAG‐16‐077
Date: 05/25/2016
CITY OF RENTON
BID TABULATION SHEET
2 of 2
Bid Total from
Prop L&I Bid Schedule Ad. Schedule of Prices
Trippl Form Cert Bond of Prices #1 *Includes Sales Tax
Bidder
FORMS
R.L. Alia Company
107 Williams Av S
5 Renton X X X X X $597,937.00
WA
98057
Richard
Alia
WHH Nisqually Federal Services
950 Pacific Av, Suite 620
6 Tacoma X X X X X $598,572.00
WA
98402
Charles
Iyall
Engineer's Estimate $658,040
AGENDA ITEM #6. e)
AB - 1672
City Council Regular Meeting - 06 Jun 2016
SUBJECT/TITLE: Adoption of 2015 Construction Codes
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Community & Economic Development
STAFF CONTACT: Craig Burnell, Building Official
EXT.: 7290
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
Effective July 1, 2016, Washington statutes require all jurisdictions in the state to adopt and enforce updated
Construction Code editions as adopted and amended by the State of Washington. Construction Codes include
the following:
2015 International Building Code
2015 International Residential Code
2015 International Mechanical Code
2015 National Fuel Gas Code
2014 Liquefied Petroleum Gas Code
2015 Uniform Plumbing Code
2014 National Electrical Code
2015 International Property Maintenance Code
2015 International Existing Building Code
2015 International Swimming Pool and Spa Code
The Department of Community & Economic Development is proposing an update to the Renton Municipal
Code that adopts the 2015 Construction Codes. This will allow the City to utilize the same Code as adopted by
the State of Washington. Changes proposed to the construction codes were limited to those deemed
necessary to provide conformity with the updated code editions or for clarification purposes. Changes made
to the administrative provisions were to remain consistent with Model Codes and amendments and with the
regional administrative code of cities participating within MyBuildingpermit.com.
EXHIBITS:
A. Ordinance
STAFF RECOMMENDATION:
Approve the proposed code changes and adoption of the related ordinance.
AGENDA ITEM #6. f)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING
SECTIONS 4‐5‐020, 4‐5‐050, 4‐5‐051, 4‐5‐055, 4‐5‐060, 4‐5‐090, 4‐5‐100, 4‐5‐110
AND 4‐5‐130 OF CHAPTER 5, BUILDING AND FIRE PREVENTION STANDARDS, OF
TITLE IV (DEVELOPMENT REGULATIONS) OF THE RENTON MUNICIPAL CODE,
ADOPTING BY REFERENCE AND AMENDING THE MOST RECENT EDITIONS OF
STATE, NATIONAL, UNIFORM AND INTERNATIONAL CODES AND AMENDING
THE CONSTRUCTION ADMINISTRATIVE CODE.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS
FOLLOWS:
SECTION I. Subsection 4‐5‐020.C, City Clerk Duty, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
C. CITY CLERK DUTY:
The City Clerk is hereby authorized and directed to duly authenticate and
record shall keep a copy of the International, Uniform and other Codes adopted
under this Chapter, together with any amendments or additions thereto,
together with an authenticated copy of this Chapter and made available in the
City Clerk’s Office for examination by the public.
SECTION II. Subsection 4‐5‐050.A, Adoption, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
A. ADOPTION:
AGENDA ITEM #6. f)
ORDINANCE NO. ________
2
The 2012 2015 Edition of the International Building Code (IBC) including the
adoption of ICC/ANSI A117.1‐2009, Requirements for Accessible and Useable
Buildings and Facilities, as adopted and amended by the State Building Code
Council in chapter 51‐50 WAC, as published by the International Code Council,
excluding Chapter 1, Administration, is adopted by reference, together with the
following amendments and additions. The Construction Administrative Code, as
set forth in RMC 4‐5‐060, shall be used in place of IBC Chapter 1, Administration.
Appendix E – Supplementary Accessibility Requirements of the 2012 2015
Edition of the International Building Code is also adopted by reference.
The 2012 2015 International Existing Building Code (IEBC) is included in the
adoption of the International Building Code as provided by IBC Section 3401.5
101.4.7 and amended in WAC 51‐50‐480000, including Appendix A, Guidelines
for the Seismic Retrofit of Existing Buildings, excluding Chapter 1, Part 2 –
Administration. The Construction Administrative Code, as set forth in RMC 4‐5‐
060, shall be used in place of IEBC Chapter 1, Part 2 – Administration.
The 2015 International Swimming Pool and Spa Code (ISPSC) is included in
the adoption of the International Building Code as provided by IBC Section
3109.1 and amended in WAC 51‐50‐3109, excluding Chapter 1, Part 2 –
Administration. The Construction Administrative Code, as set forth in RMC 4‐5‐
060, shall be used in place of ISPSC Chapter 1, Part 2 – Administration. The
design and construction of swimming pools, spas and other aquatic recreation
facilities shall comply with the International Swimming Pool and Spa Code,
AGENDA ITEM #6. f)
ORDINANCE NO. ________
3
except that Public swimming pool barriers are regulated by WAC 246‐260‐031(4).
All other "water recreation facilities" as defined in RCW 70.90.110 are regulated
under chapters 246‐260 and 246‐262 WAC.
SECTION III. Subsection 4‐5‐050.C.4, Electrical Power, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
repealed.
SECTION IV. Subsection 4‐5‐050.D.1, Section 903.2, Where required, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
1. Section 903.2, Where required. Approved automatic sprinkler systems
in new buildings and structures shall be provided in the locations described in
this Section.
All newly constructed buildings with a gross square footage of five
thousand (5,000) or greater square feet, regardless of type of use as well as zero
lot line townhouses within an aggregate area of all connected townhouses
equaling five thousand (5,000) square feet or greater square feet must be
sprinklered. Additions to existing buildings which would result in a gross floor
area greater than five thousand (5,000) square feet must be retrofitted with an
automatic sprinkler system.
Exceptions:
AGENDA ITEM #6. f)
ORDINANCE NO. ________
4
a. One time additions to Group R‐3 occupancies of up to five hundred
(500) square feet are permitted without compliance with this Section.
b. One‐ and two‐family dwellings and townhouses built in compliance
with the International Residential Code and meeting fire flow and access
requirements of the City of Renton.
When not required by other provisions of this Chapter, a fire
extinguishing system installed in accordance with NFPA 13 may be used for
increases and substitutions allowed in Sections 504.2, 504.3, 506.3 506.2 and
Table 601.
SECTION V. Subsection 4‐5‐050.D.8, Section 903.2.2, Group E, of Chapter 5, Building
and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal
Code, is amended as follows:
8. Section 903.2.2, 903.2.3, Group E. An automatic sprinkler system shall
be provided for Group E occupancies as follows:
a. Throughout all Group E fire areas greater than five thousand
(5,000) square feet in area.
b. Throughout every portion of educational buildings below the
lowest level of exit discharge serving that portion of the building.
Exception:
Portable school classrooms, provided aggregate area of clusters of
portable school classrooms does not exceed five thousand (5,000) square feet;
AGENDA ITEM #6. f)
ORDINANCE NO. ________
5
and clusters of portable school classrooms shall be separated as required by the
building code.
SECTION VI. Subsection 4‐5‐050.D.15, Section 903.2.6, Group I, of Chapter 5, Building
and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal
Code, is repealed.
SECTION VII. Subsection 4‐5‐050.D.16, Section 903.2.7, Group M, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
16 15. Section 903.2.7, Group M. An automatic sprinkler system shall be
provided throughout buildings containing a Group M occupancy where one (1) of
the following conditions exists:
a. Where a Group M gross floor area exceeds five thousand (5,000)
square feet;
b. Where a Group M fire area is located more than three (3) stories
above grade plane;
c. Where the combined area of all Group M fire areas on all floors,
including any mezzanines, exceeds five thousand (5,000) square feet; or
d. A Group M occupancy is used for display and sale of upholstered
furniture or mattresses exceeds five thousand (5,000) square feet.
SECTION VIII. Subsections 4‐5‐050.D.17, Section 903.2.7.1, High piled storage; and 4‐5‐
050.D.18, Section 903.2.8, Group R, of Chapter 5, Building and Fire Prevention Standards, of
AGENDA ITEM #6. f)
ORDINANCE NO. ________
6
Title IV (Development Regulations) of the Renton Municipal Code, are repealed and the
remaining subsections shall be renumbered accordingly.
SECTION IX. Subsections 4‐5‐050.D.19, Section 903; 4‐5‐050.D.20, Section 903.2.9,
Group S‐1; and 4‐5‐050.D.21, Section 903.2.9.1, Repair Garages, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, are
amended as follows:
19 16. Section 903 is amended by adding Sections 903.2.8.1 903.2.8.5
and 903.2.8.2 903.2.8.6 to read as follows:
Section 903.2.8.1 903.2.8.5 – Group R‐3 occupancy. When the
occupancy has over five thousand (5,000) square feet of gross floor area.
Section 903.2.8.2 903.2.8.6 – Dwellings. When proposed within all
residential zones, clustered or constructed so that, when attached, the total
square foot gross floor area of all dwelling units exceeds five thousand
(5,000) square feet. For the purpose of this subsection, portions of buildings
separated by one (1) or more firewalls will not be considered a separate
building.
20 17. Section 903.2.9, Group S‐1. An automatic sprinkler system shall be
provided throughout all buildings containing a Group S‐1 occupancy where one
of the following conditions exists:
a. A Group S‐1 fire area exceeds five thousand (5,000) square feet.
b. A Group S‐1 fire area is located more than three (3) stories above
grade plane.
AGENDA ITEM #6. f)
ORDINANCE NO. ________
7
c. The combined area of all Group S‐1 fire areas on all floors, including
any mezzanines, exceeds five thousand (5,000) square feet.
d. A Group S‐1 fire area used for the storage of commercial trucks or
buses motor vehicles where the fire area exceeds five thousand (5,000) square
feet.
e. A Group S‐1 occupancy used for the storage of upholstered
furniture or mattresses exceeds two thousand five hundred (2,500) square feet.
21 18. Section 903.2.9.1, Repair Garages. An automatic sprinkler system
shall be provided throughout all buildings used as repair garages in accordance
with Section 406 of the International Building Code, as shown:
a. Buildings having two (2) or more stories above grade plane,
including basements, with a fire area containing a repair garage exceeding five
thousand (5,000) square feet.
b. Buildings no more than one (1) story above grade plane, with a fire
area containing a repair garage exceeding five thousand (5,000) square feet.
c. Buildings with repair garages servicing vehicles parked in
basements.
d. A Group S‐1 fire area used for the repair of commercial trucks or
buses motor vehicles where the fire area exceeds five thousand (5,000) square
feet.
AGENDA ITEM #6. f)
ORDINANCE NO. ________
8
SECTION X. Subsection 4‐5‐050.D.24, Section 903.2.10.1, Commercial Parking
Garages, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended as follows:
24 21. Section 903.2.10.1, Commercial Parking Garages. An automatic
sprinkler system shall be provided throughout buildings used for storage of
commercial trucks or buses motor vehicles where the fire area exceeds five
thousand (5,000) square feet.
SECTION XI. Subsection 4‐5‐050.D.31, Section 903.2.11.3, Buildings Fifty‐Five Feet
(55’) or More in Height, of Chapter 5, Building and Fire Prevention Standards, of Title IV
(Development Regulations) of the Renton Municipal Code, is amended as follows:
31 28. Section 903.2.11.3, Buildings Fifty‐Five Feet (55') or More in
Height. An automatic sprinkler system shall be installed throughout buildings
that have one or more stories with a floor level having an occupant load of thirty
(30) or more that is located fifty‐five feet (55') or more above the lowest level of
fire department vehicle access, measured to the finished floor.
Exceptions: Airport control towers.
a. Open parking structures; and
b. Occupancies in Group F‐2.
SECTION XII. Subsection 4‐5‐050.D.34, Section 903.2.11.6, Other Required Suppression
Systems, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended as follows:
AGENDA ITEM #6. f)
ORDINANCE NO. ________
9
34 31. Section 903.2.11.6, Other Required Suppression Systems. In
addition to the requirements of Section 903.2, the provisions indicated in Table
903.2.11.6 also require the installation of a fire suppression system for certain
buildings and areas.
SECTION XIII. Subsection 4‐5‐050.D.37, Section 903, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
37 34. Section 903 is amended to add a new Section 903.2.14 to read as
follows:
Section 903.2.14, Sprinkler Systems in Remodeled Buildings:
a. Section 903.2.14.1 – When existing buildings with full sprinkler
systems are remodeled or added onto, the remodeled or added on portion shall
be fully sprinklered.
b. Section 903.2.14.2 – When an existing building is added onto or
remodeled and the resulting total square foot gross floor area exceeds five
thousand (5,000) square feet, then the entire structure shall be fully sprinklered.
All existing non‐sprinklered buildings currently exceeding five thousand (5,000)
square feet where a remodel, alteration or repair exceeds fifty percent (50%) of
the building valuation within a three (3) year period shall have a sprinkler system
installed throughout the building. Valuation shall be determined from the King
County Assessor records at the time of the first application for a building permit.
AGENDA ITEM #6. f)
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SECTION XIV. Section 4‐5‐051, Washington State Energy Code Adopted, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
4‐5‐051 WASHINGTON STATE ENERGY CODE ADOPTED:
The Washington State Energy Code (WSEC), as adopted by the State Building
Code Council in chapter 51‐11 WAC, excluding the Administration sections C106
through C111 and R106 through R111, is adopted by reference. The Construction
Administrative Code, as set forth in RMC 4‐5‐060, shall be used in place of the
Administration sections C106 through C111 and R106 through R111.
SECTION XV. Section 4‐5‐055, International Residential Code Adopted, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
4‐5‐055 INTERNATIONAL RESIDENTIAL CODE ADOPTED:
The 2012 2015 Edition of the International Residential Code (IRC), as adopted
and amended by the State Building Code Council in chapter 51‐51 WAC, as
published by the International Code Council, is adopted by reference, with the
City’s amendments thereto, as specified in subsections 4‐5‐055.A through 4‐5‐
055.C, below. Chapter 1, Administration, is not adopted and the Construction
Administrative Code, as set forth in RMC 4‐5‐060, shall be used in place of IRC
Chapter 1, Administration.
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A. City Amendments to IRC Table R301.2(1), Climatic and Geographic
Design Criteria: Table R301.2(1) of the International Residential Code is
amended to read as follows:
Footnotes:
1. When using this roof snow load it will be left to the engineer’s
judgment whether to consider drift or sliding snow. However, rain on snow
surcharge of five (5) psf must be considered for roof slopes less than five degrees
(5°).
2. Wind exposure category and Topographic effects (Wind Speed‐up Kzt
factor) shall be determined on a site‐specific basis by the Design Professional in
Responsible Charge (components and cladding need not consider topographic
effects unless otherwise determined by the engineer of record).
3. From IRC Table 301.2(1).
4. Weathering may require a higher strength concrete or grade of
masonry than necessary to satisfy the structural requirements of this code. The
IRC Table R301.2(1)
Climatic and Geographic Design Criteria
Roof
Snow
Load1
Wind Design2
Seismic
Design
Category
3
Subject to Damage From:
Outside
Design
Temp. –
Heat/Cool
Ice
Barrier
Under‐
layment
Required
Flood
Hazards5
Air
Freezing
Index
Mean
Annual
Temp. Speed
Topo‐
graphic
Effects
Weathering
4
Frost
Line
Depth
Termite
Decay
25 psf 110
mph
See
footnote
2
D2 Moderate 12" Slight to
Moderate
24ºF/83ºF No N/A 113 50ºF
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grade of masonry units shall be determined from ASTM C 34, C 55, C 62, C 73, C
90, C 129, C 145, C 216 or C 652.
5. The City of Renton participates in the National Flood Insurance
Program (NFIP) as specified in City of Renton Resolution No. 1984, dated April
21, 1975. The City’s Flood Insurance Study is April 19, 2005, and the number and
date of current effective Flood Insurance Rate Maps (FIRMS) are as follows:
53033CIND0A 04/19/2005
53033C0664F 05/16/1995
53033C0666F 05/16/1995
53033C0668F 05/16/1995
53033C0669F 05/16/1995
53033C0957F 05/16/1995
53033C0976F 05/16/1995
53033C0977F 05/16/1995
53033C0978F 05/16/1995
53033C0979F 05/16/1995
53033C0981F 05/16/1995
53033C0982F 05/16/1995
53033C0983F 05/16/1995
53033C0984F 05/16/1995
53033C0986F 05/16/1995
53033C0987F 05/16/1995
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B. Exceptions: The provisions of this code do not apply to temporary
growing structures used solely for the commercial production of horticultural
plants including ornamental plants, flowers, vegetables, and fruits. “Temporary
growing structure” means a structure that has the sides and roof covered with
polyethylene, polyvinyl, or similar flexible synthetic material and is used to
provide plants with either frost protection or increased heat retention. A
temporary growing structure is not considered a building for purposes of this
code.
C. Conflicts: In the case of conflict between the duct sealing or insulation
requirements of Section 603 or Section 604 of this code and the duct sealing or
insulation requirements of Chapter 51‐11C/R WAC, the Washington State Energy
Code, shall govern.
SECTION XVI. Subsection 4‐5‐060.A.2, 101.2 Scope, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
2. 101.2 Scope. The provisions of this Construction Administrative Code
shall apply to building, plumbing, and mechanical permits and the following
“Construction Codes”:
a. 2012 2015 International Building Code – WAC 51‐50;
b. 2012 2015 International Residential Code – WAC 51‐51;
c. 2012 2015 International Mechanical Code – WAC 51‐52;
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d. 2012 2015 National Fuel Gas Code (ANSI Z223.1/NFPA 54) – WAC
51‐52;
e. 2011 2014 Liquefied Petroleum Gas Code (NFPA 58) – WAC 51‐52;
f. 2012 2015 Uniform Plumbing Code – WAC 51‐56 and 51‐57;
g. 2014 National Electrical Code (NFPA 70);
h. 2012 2015 International Property Maintenance Code. ;
i. 2015 International Existing Building Code – WAC 51‐50‐48000; and
j. 2015 International Swimming Pool and Spa Code – WAC 51‐50‐3109
and WAC 51‐51‐0329.
SECTION XVII. Subsection 4‐5‐060.A.5, 101.4 Intent, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
5. 101.4 Intent. The purpose of the Construction Codes and the
Construction Administrative Code is to establish the minimum requirements to
safeguard the provide a reasonable level of safety, public health, safety and
general welfare through structural strength, means of egress facilities, stability,
sanitation, adequate light and ventilation, energy conservation, and safety to life
and property from fire and other hazards attributed to the built environment
and to provide a reasonable level of safety to fire fighters and emergency
responders during emergency operations.
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SECTION XVIII. Subsection 4‐5‐060.A.6.a, 101.5.1 International Building Code –
Scope, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended as follows:
a. 101.5.1 International Building Code – Scope. The provisions of the
International Building Code (IBC) shall apply to the construction, alteration,
movement, enlargement, replacement, repair, equipment, use and occupancy,
location, maintenance, removal, and demolition of every building or structure or
any appurtenances connected or attached to such buildings or structures.
Exception: Detached one (1) ‐ and two (2) ‐ family dwellings and
multiple single‐family dwellings (townhouses) not more than three (3) stories
above grade plane in height with separate means of egress and their accessory
structures not more than three (3) stories above grade plane in height shall
comply with the International Residential Code.
SECTION XIX. Subsection 4‐5‐060.A.6.b, 101.5.2 International Residential Code – Scope,
of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development Regulations) of
the Renton Municipal Code, is amended as follows:
b. 101.5.2 International Residential Code – Scope. The provisions of
the International Residential Code for One‐ and Two‐Family Dwellings (IRC) shall
apply to the construction, alteration, movement, enlargement, replacement,
repair, equipment, use and occupancy, location, removal and demolition of
detached one (1) ‐ and two (2) ‐ family dwellings and multiple single‐family
dwellings (townhouses) not more than three (3) stories above grade plane in
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height with a separate means of egress and their accessory structures not more
than three (3) stories above grade plane in height, including adult family homes,
foster family care homes and family day care homes licensed by the Washington
state department of social and health services.
Exception: Live/work units located in townhouses complying with the
requirements of Section 419 of the International Building Code shall be
permitted to be built as one (1) ‐ and two (2) ‐ family dwellings or townhouses
constructed in accordance with the International Residential Code for One‐ and
Two‐Family Dwellings. Fire suppression required by Section 419.5 of the
International Building Code when where constructed under the International
Residential Code for One‐ and Two‐Family Dwellings shall conform to Section
P2904 903.3.1.3 of the International Building Residential Code.
SECTION XX. Subsection 4‐5‐060.A.6.i, 101.5.8 Fire prevention, of Chapter 5, Building
and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal
Code, is amended as follows:
i. 101.5.8 Fire prevention. The provisions of the International Fire
Code (IFC) shall apply to matters affecting or relating to structures, processes,
and premises and safeguards from the hazard of fire and explosion arising from
the storage, handling or use of structures, materials or devices; from conditions
hazardous to life, property or public welfare in the occupancy or operation of
structures or premises; and from matters related to the construction, extension,
repair, alteration or removal of fire suppression and alarm systems or fire
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hazards in the structure or on the premises from occupancy or operation: and
matters related to preparedness for natural or manmade disasters; and from
conditions affecting the safety of fire fighters and emergency responders during
emergency procedures.
SECTION XXI. Subsection 4‐5‐060.A.6.j, 101.5.9 Energy Code ‐ Scope, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
j. 101.5.9 Energy Code – Scope. The provisions of the Washington
State Energy Code (WSEC) shall apply to all matters governing the design and
construction of buildings for energy efficiency. WAC 51‐11R applies to residential
buildings, building sites, associated systems and equipment, and WAC 51‐11C
applies to commercial buildings, building sites, associated systems and
equipment.
SECTION XXII. Subsection 4‐5‐060.A.6, 101.5 Referenced Codes, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended to add two new subsections 4‐5‐060.A.6.l and 4‐5‐060.A.6.m, to
read as follows:
l. 101.5.11 International Existing Building Code – Scope. The
provisions of the International Existing Building Code shall apply to matters
governing the repair, alteration, change of occupancy, addition to and relocation
of existing buildings.
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i. 101.5.11.1 Buildings previously occupied. The legal occupancy
of any building existing on July 1, 2016 shall be permitted to continue without
change, except as is specifically covered in this code, the International Fire Code,
or as deemed necessary by the code official to mitigate an unsafe building. For
the purpose of this section, "unsafe building" is not to be construed to mean a
mere lack of compliance with the current code.
ii. 101.5.11.2 Appendices. The code official is authorized to
require rehabilitation and retrofit of buildings, structures, or individual structural
members in accordance with the appendices of this code if such appendices
have been individually adopted. Appendix A of the International Existing Building
Code, Guidelines for the Seismic Retrofit of Existing Buildings, is hereby adopted
as part of this code without any specific adoption by the local jurisdiction.
m. 101.5.12 International Swimming Pool and Spa Code – Scope. The
provisions of this code shall apply to the construction, alteration, movement,
renovation, replacement, repair and maintenance of aquatic recreation facilities,
pools and spas. The pools and spas covered by this code are either permanent or
temporary, and shall be only those that are designed and manufactured to be
connected to a circulation system and that are intended for swimming, bathing
or wading. Swimming pools, spas and other aquatic recreation facilities shall
comply with the International Swimming Pool and Spa Code, where the facility is
one of the following:
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i. For the sole use of residents and invited guests at a single‐family
dwelling;
ii. For the sole use of residents and invited guests of a duplex
owned by the residents; or
iii. Operated exclusively for physical therapy or rehabilitation and
under the supervision of a licensed medical practitioner.
Public swimming pool barriers shall be regulated by WAC 246‐260‐
031(4). All other "water recreation facilities" as defined in RCW 70.90.110 are
regulated under chapters 246‐260 and 246‐262 WAC.
SECTION XXIII. Subsections 4‐5‐060.B.2, 102.1.2 New installations; 4‐5‐060.B.3,
102.1.3, Existing installations; 4‐5‐060.B.4, Maintenance; and 4‐5‐060.B.5, Additions,
alterations, modifications or repairs, of Chapter 5, Building and Fire Prevention Standards, of
Title IV (Development Regulations) of the Renton Municipal Code, are amended as follows:
2. 102.1.2 New Installations. This section applies The adopted
Construction Codes apply to new installations.
Exception: If an electrical, plumbing or mechanical permit application is
received after this section has the adopted Construction Codes have taken
effect, but is identified with a building permit application received prior to the
effective date of the ordinance codified in this section, all applicable codes
adopted and in force at the time of a complete building permit application will
apply.
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3. 102.1.3 Existing installations. Lawfully installed existing installations
that do not comply with the provisions of this section the adopted Construction
Codes shall be permitted to be continued without change, except as specifically
authorized by this section, the International Existing Building Code, the
International Property Maintenance Code, the International Fire Code or as is
deemed necessary by the building official for the general safety and welfare of
the occupants and the public. Where changes are required for correction of
hazards, a reasonable amount of time shall be given for compliance, depending
on the degree of the hazard.
4. 102.1.4 Maintenance. Buildings and structures, including their
electrical, plumbing and mechanical systems, equipment, materials and
appurtenances, both existing and new, and parts thereof shall be maintained in
proper operating condition in accordance with the original design and in a safe,
hazard‐free condition. Devices or safeguards that are required by this section the
adopted Construction Codes shall be maintained in compliance with the code
edition under which installed. The owner or the owner’s designated agent shall
be responsible for the maintenance of the systems and equipment. To
determine compliance with this provision, the code official shall have the
authority to require that the systems and equipment be reinspected.
5. 102.1.5 Additions, alterations, modifications or repairs. Additions,
alterations, modifications or repairs to a building or structure or to the electrical,
plumbing or mechanical system(s) of any building, structure, or premises shall
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conform to the requirements of this section the adopted Construction Codes.
However, without requiring those portions of the existing building or system not
being altered or modified are only required to comply with all the requirements
of this section the adopted Construction Codes when specifically required in this
chapter, the International Existing Building Code, the International Property
Maintenance Code, the International Fire Code, or when deemed necessary by
the building official for the general safety and welfare of the occupants and the
public. Installations, additions, alterations, modifications, relocations or repairs
shall not cause an existing building to become unsafe or to adversely affect the
performance of the building as determined by the building official or designated
representative. Electrical wiring added to an existing service, feeder, or branch
circuit shall not result in an installation that violates the provisions of the code in
force at the time the additions were made.
SECTION XXIV. Subsection 4‐5‐060.B.10, 102.6.1 Moved buildings, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
10. 102.6.1 Moved buildings. Buildings or structures moved into or
within a jurisdiction shall comply with the provisions of this code, the
International Existing Building Code (WAC 51‐50) when applicable, the
International Residential Code (WAC 51‐51), the International Building Code
(WAC 51‐50), the International Mechanical Code (WAC 51‐52), the International
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Fire Code (WAC 51‐54), the Uniform Plumbing Code and Standards (WAC 51‐56
and 51‐57), and the Washington State Energy Code (WAC 51‐11).
Exception: Group R‐3 buildings or structures are not required to comply
if:
a. The original occupancy classification is not changed; and
b. The original building is not substantially remodeled or
rehabilitated.
For the purposes of this section a building shall be considered to be
substantially remodeled when the costs of remodeling exceed sixty percent
(60%) of the value of the building exclusive of the costs relating to preparation,
construction, demolition or renovation of foundations. Valuation shall be
determined from the King County Assessor records at the time of the first
application for a building permit.
SECTION XXV. Subsection 4‐5‐060.B.13, 102.7.2 International Fire Code –
Referenced codes and standards, of Chapter 5, Building and Fire Prevention Standards, of Title
IV (Development Regulations) of the Renton Municipal Code, is amended as follows:
13. 102.7.2 International Fire Code ‐ Referenced codes and
standards. The codes and standards referenced in this code shall be those that
are listed in Chapter 4780, except all references to the NFPA 70‐08 National
Electrical Code shall be substituted with the phrase, “Renton Electrical Code”.
Such codes and standards shall be considered part of the requirements of this
code to the prescribed extent of each such reference as determined or modified
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by the fire code official. In the event the referenced codes are inconsistent with
this code, this code shall apply.
SECTION XXVI. Subsection 4‐5‐060.D.2, 104.2 Liability, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
2. 104.2. Liability. The building official, or employee charged with the
enforcement of this code, while acting in good faith and without malice in the
discharge of the duties required by this code or other pertinent law or
ordinance, shall not thereby be rendered civilly or criminally liable personally
and is hereby relieved from personal liability for any damage accruing to persons
or property as a result of any act or by reason of an act or omission in the
discharge of official duties. Any suit or criminal complaint instituted against an
officer or employee because of an act performed by that officer or employee in
the lawful discharge of duties while acting in good faith and without malice and
under the provisions of this code shall be defended by legal representative of the
jurisdiction until the final termination of the proceedings. The building official or
subordinate shall not be liable for cost in any action, suit or proceeding that is
instituted in pursuance of the provisions of this code.
SECTION XXVII. Subsection 4‐5‐060.D.8, 104.8 Right of entry, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
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8. 104.8 Right of entry. Where it is necessary to make an inspection to
enforce the provisions of the Construction Codes and the Construction
Administrative Code, or where the building official has reasonable cause to
believe that there exists in a structure or upon a premises a condition which is
contrary to or in violation of the Construction Codes and the Construction
Administrative Code which makes the structure or premises unsafe, dangerous
or hazardous, the building official is authorized to enter the structure or
premises at reasonable times to inspect or to perform the duties imposed by the
Construction Codes and the Construction Administrative Code, provided that if
such structure or premises be occupied that credentials be presented to the
occupant and entry requested. If such structure or premises is unoccupied, the
building official shall first make a reasonable effort to locate the owner, the
owner’s authorized agent or other person having charge or control of the
structure or premises and request entry. If entry is refused, the building official
shall have recourse to the remedies provided by law to secure entry.
Where the code official has first obtained a proper inspection warrant or
other remedy provided by law to secure entry, an owner, the owner’s authorized
agent or occupant or person have charge, care or control of the building or
premises shall not fail or neglect to promptly permit entry therein by the code
official for the purpose of inspection and examination pursuant to the applicable
construction code.
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SECTION XXVIII. Subsections 4‐5‐060.D.12, 104.12 Modifications, and 4‐5‐060.D.13,
104.13 Alternative material, design and methods of construction and equipment, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, are amended as follows:
12. 104.12 Modifications. Wherever there are practical difficulties
involved in carrying out the provisions of the Construction Codes and the
Construction Administrative Code, the building official shall have the authority to
grant modifications for individual cases, upon application of the owner or
owner’s representative authorized agent, provided the building official shall first
find that special individual reason makes the strict letter of the Construction
Codes and the Construction Administrative Code impractical and the
modification is in compliance with the intent and purpose of the Construction
Codes and the Construction Administrative Code and that such modification
does not lessen health, accessibility, life and fire safety, or structural
requirements. The details of action granting modifications shall be recorded and
entered in the files of the department. The building official is authorized to
charge an additional fee to evaluate any proposed modification under the
provisions of this section.
13. 104.13 Alternative materials, design and methods of construction
and equipment. The provisions of the Construction Codes are not intended to
prevent the installation of any material or to prohibit any design or method of
construction not specifically prescribed by the Construction Codes, provided that
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any such alternative has been approved by the building official. An alternative
material, design or method of construction shall be approved where the building
official finds that the proposed design is satisfactory and complies with the
intent of the provisions of the Construction Codes, and that the material,
method or work offered is, for the purpose intended, at least the equivalent of
that prescribed in the Construction Codes in quality, strength, effectiveness, fire
resistance, durability and safety. Where the alternative material, design or
method of construction is not approved, the building official shall respond in
writing, stating the reasons why the alternative was not approved. The building
official is authorized to charge an additional fee to evaluate any proposed
alternate material, design and/or method of construction and equipment under
the provisions of this section.
SECTION XXIX. Subsection 4‐5‐060.E.1, 105.1 Required, of Chapter 5, Building and
Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code,
is amended as follows:
E. SECTION 105 – PERMITS:
1. 105.1 Required. Any owner or owner’s authorized agent who intends
to construct, enlarge, alter, repair, move, demolish, or change the occupancy of
a building or structure, or to erect, install, enlarge, alter, repair, remove, convert
or replace any electrical, gas, mechanical or plumbing system, the installation of
which is regulated by the Construction Codes and the Construction
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Administrative Code, or to cause any such work to be done, shall first make
application to the building official and obtain the required permit.
a. 105.1.1 Annual permit. In lieu of an individual permit for each
alteration to an already approved electrical, gas, mechanical or plumbing
installation, the building official is authorized to issue an annual permit upon
application therefor to any person, firm or corporation regularly employing one
or more qualified tradespersons in the building, structure or on the premises
owned or operated by the applicant for the permit.
b. 105.1.2 Annual permit records. The person to whom an annual
permit is issued shall keep a detailed record of alterations made under such
annual permit. The building official shall have access to such records upon
request during the time of inspection and such records shall be filed with the
building official as designated.
a.c. 105.1.13 Electrical permit required. In accordance with
Chapter 19.28 RCW, an electrical permit is required for the following
installations:
i. The installation, alteration, repair, replacement, modification or
maintenance of all electrical systems, wire and electrical equipment regardless
of voltage.
ii. The installation and/or alteration of low voltage systems
defined as:
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(a) NEC, Class 1 power limited circuits at thirty (30) volts
maximum.
(b) NEC, Class 2 circuits powered by a Class 2 power supply as
defined in NEC 725.41(A).
(c) NEC, Class 3 circuits powered by a Class 3 power supply as
defined in NEC 725.41(A).
iii. Telecommunications Systems.
(a) All installations of telecommunications systems on the
customer side of the network demarcation point for projects greater than ten
(10) telecommunications outlets.
(b) All backbone installations regardless of size and all
telecommunications cable or equipment installations involving penetrations of
fire barriers or passing through hazardous locations require permits and
inspections.
(c) The installation of greater than ten (10) outlets and the
associated cables along any horizontal pathway from a telecommunications
closet to work areas during any continuous ninety (90) ‐ day period requires a
permit and inspection.
(d) In Residential Groups R‐1 and R‐2 occupancies as defined
in the International Building Code, permits and inspections are required for all
backbone installations, all penetrations of fire‐resistive walls, ceilings and floors;
and installations of greater than ten (10) outlets in common areas.
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(e) Definitions of telecommunications technical terms will
come from Chapter 19.28 RCW, the currently adopted WAC rules, EIA/TIA
standards, and the NEC.
b.d. 105.1.24 Grading permit required. No person shall do any
grading without first obtaining a grading permit from the building official.
SECTION XXX. Subsection 4‐5‐060.E.2.c.xix, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
xix. In‐kind window replacement for IRC structures where no
alteration of structural members is required and when the window U‐values
meet the prescriptive requirements within the Washington State Energy Code.
Window and door replacement for IRC structures where openings are not
increased, U‐Value is .30 or less, safety glass is installed in hazardous locations,
and the openable portion of egress window in bedrooms and basements are not
decreased in any dimension.
SECTION XXXI. Subsection 4‐5‐060.E.7, 105.3.2 Time limitation on application, of
Chapter 5, Building and Fire Prevention Standards, of Title IV (Development Regulations) of the
Renton Municipal Code, is amended to add a new subsection 4‐5‐060.E.7.c, to read as follows:
c. The building official may approve a request for extension of the
application for an additional (12) twelve months for a fee of one‐half (1/2) of the
original plan review fee where special circumstances exist and justifiable cause is
demonstrated.
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SECTION XXXII. Subsection 4‐5‐060.E.10, 105.5 Expiration, of Chapter 5, Building and
Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code,
is amended as follows:
10. 105.5 Expiration. a. Every permit issued shall expire two one (21)
years from the date of issuance. For permits that have expired, a new permit
must be obtained and new fees paid.
Exceptions:
a. The building official may approve a request for an extended
expiration date where a construction schedule is provided by the applicant
and approved prior to permit issuance.
b. An existing building permit may be renewed one (1) time for a fee
of one‐half (1/2) the original permit fee, provided the permit has not expired.
Permit renewals shall expire in one (1) year. For permits that have been
expired, a new permit must be obtained and new fees paid. No permit shall
be renewed more than once except the building official may consider a
request for further extension where special circumstances exist and
justifiable cause is demonstrated.
c. Electrical, mechanical, plumbing, fire, signs and demolition permits
shall expire one (1) year from issuance. An electrical, mechanical, plumbing,
fire or sign permit associated with a building permit may be extended at the
applicant’s request to the same expiration date as the associated building
permit.
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d. c. The building official may authorize a thirty (30) ‐ day extension to
an expired permit for the purpose of performing a final inspection and
closing out the permit as long as not more than one hundred eighty (180)
days has passed since the permit expired. The thirty (30) ‐ day extension
would commence on the date of written approval. If work required under a
final inspection is not completed within the thirty (30) ‐ day extension period,
the permit shall expire. However, the building official may authorize an
additional thirty (30) ‐ day extension if conditions outside of the applicant’s
control exist and the applicant is making a good faith effort to complete the
permitted work.
SECTION XXXIII. Subsection 4‐5‐060.F.1, 106.14 Live Loads Posted, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
1. 106.1 Live Loads Posted. Where the live load for which each floor or
portion thereof of a commercial or industrial building is or has been designed to
exceed fifty (50) psf (2.40kN/m2), such design live load shall be conspicuously
posted by the owner or the owner’s authorized agent in that part of each story
in which they apply, using durable signs. It shall be unlawful to remove or deface
such notices.
SECTION XXXIV. Subsection 4‐5‐060.G.2.h.v, Plan review required, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
AGENDA ITEM #6. f)
ORDINANCE NO. ________
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v. Plan review required. Electrical plan review is required for all
new or altered electrical projects in the following occupancies and/or
installations:
(a) Educational, institutional, or health care facilities/buildings
as follows:
(1) Hospital;
(2) Nursing home unit or long‐term care unit;
(3) Boarding home;
(4) Assisted living facility;
(5) Private alcoholism hospital;
(6) Alcoholism treatment facility;
(7) Private psychiatric hospital;
(8) Maternity home;
(9) Ambulatory surgery facility;
(10) Renal hemodialysis clinic;
(11) Residential treatment facility for psychiatrically
impaired children and youth;
(12) Adult residential rehabilitation center;
(13) Educational facilities; and
(14) Institutional facilities.
Exceptions:
AGENDA ITEM #6. f)
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(b) Electrical Plan review is not required for the above
educational, institutional, or health care facilities buildings where:
(1) Lighting specific projects that result in an electrical load
reduction on each feeder involved in the project;
(2) Low voltage systems;
(3) Modification to existing electrical installations where all
of the following conditions are met:
(A) Service or distribution equipment involved is rated
less than one hundred (100) amperes or greater and does not exceed two
hundred fifty (250) volts;
(B) Does not involve emergency systems other than
listed unit equipment per NEC 700.12(F);
(C) Does not involve branch circuits or feeders of an
essential electrical system as defined in NEC 517.2; and
(D) Service and feeder load calculations are increased
by five percent (5%) or less.
(4) Stand‐alone utility fed services that do not exceed two
hundred fifty (250) volts, one hundred (100) amperes where the project’s
distribution system does not include:
(A) Emergency systems other than listed unit
equipment per NEC 700.12(F);
AGENDA ITEM #6. f)
ORDINANCE NO. ________
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(B) Critical branch circuits or feeders as defined in NEC
517.2; or
(C) A required fire pump system.
(c) Alterations in non‐residential occupancies two thousand
five hundred (2,500) square feet and greater.
(dc) Installations in occupancies, except one (1) ‐ and two (2) ‐
family dwellings, where a service or feeder rated four hundred (400) amperes or
greater is installed or altered or if more than four hundred (400) amperes is
added to the service or feeder.
(ed) All work on electrical systems operating at/over six
hundred (600) Volts.
(fe) All commercial generator installations or alterations.
(gf) All work in areas determined to be hazardous (classified)
location by the NEC.
(hg) If sixty percent (60%) or more of luminaires change.
(ih) Installations of switches or circuit breakers rated four
hundred amperes or over except for one (1) ‐ and two (2) ‐ family dwellings.
(ji) Wind driven generators.
(kj) Solar photovoltaic systems.
(lk) Any proposed installation which cannot be adequately
described in the application form.
AGENDA ITEM #6. f)
ORDINANCE NO. ________
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SECTION XXXV. Subsection 4‐5‐060.G.3.c, 107.3.3 Phased approval, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
c. 107.3.3 Phased approval. The building official is authorized to issue
a permit for the construction of foundations or any other part of a building or
structure before the construction documents for the whole building or structure
have been submitted approved, provided that adequate information and
detailed statements have been filed complying with pertinent requirements of
the Construction Codes and the Construction Administrative Code. The holder of
such permit for the foundation or other parts of a building or structure shall
proceed at the holder’s own risk with the building operation and without
assurance that a permit for the entire structure will be granted.
SECTION XXXVI. Subsection 4‐5‐060.G.4, 107.4.1 Design professional in
responsible charge ‐ General, of Chapter 5, Building and Fire Prevention Standards, of Title IV
(Development Regulations) of the Renton Municipal Code, is amended as follows:
4. 107.4.1 Design professional in responsible charge ‐ General. When it
is required that documents be prepared by a qualified registered design
professional, the building official shall be authorized to require the owner or the
owner’s authorized agent to engage and designate on the building permit
application a registered design professional who shall act as the registered
design professional in responsible charge. If the circumstances require, the
owner or the owner’s authorized agent shall designate a substitute registered
AGENDA ITEM #6. f)
ORDINANCE NO. ________
36
design professional in responsible charge who shall perform the duties required
of the original registered design professional in responsible charge. The building
official shall be notified in writing by the owner or the owner’s authorized agent
if the registered design professional in responsible charge is changed or is unable
to continue to perform the duties. The registered design professional in
responsible charge shall be responsible for reviewing and coordinating submittal
documents prepared by others, including phased and deferred submittal items,
for compatibility with the design of the building. Where structural observation is
required by Section 1710 of the IBC, the inspection program shall name the
individual or firms who are to perform structural observations and describe the
stages of construction at which structural observation is to occur (see also other
duties specified in Chapter 17 of the IBC).
SECTION XXXVII. Subsection 4‐5‐060.G.5, 107.4.2 Design professional in
responsible charge – Deferred submittals, of Chapter 5, Building and Fire Prevention Standards,
of Title IV (Development Regulations) of the Renton Municipal Code, is amended as follows:
5. 107.4.2 Design professional in responsible charge ‐ Deferred
submittals. For the purposes of this section, deferred submittals are defined as
those portions of the design that are not submitted at the time of the application
and that are to be submitted to the building official within a specified period.
Deferral of any submittal items shall have the prior approval of the building
official. The registered design professional in responsible charge shall indicate
the list of deferred submittals on the construction documents for review by the
AGENDA ITEM #6. f)
ORDINANCE NO. ________
37
building official. Documents for deferred submittal items shall be submitted to
the registered design professional in responsible charge who shall review them
and forward them to the building official with a notation indicating that the
deferred submittal documents have been reviewed and have been found to be in
general conformance to the design of the building. The deferred submittal items
shall not be installed until the deferred submittal documents have been
approved by the building official. The building official is authorized to charge an
additional plan review fee to evaluate deferred submittals under the provisions
of this section.
SECTION XXXVIII. Subsection 4‐5‐060.H.1, 108.1 General, of Chapter 5, Building and
Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code,
is amended as follows:
1. 108.1 General. The building official is authorized to issue a permit for
temporary structures and temporary uses. Such permits shall be limited as to
time of service, but shall not be permitted for more than one hundred eighty
(180) days. The building official is authorized to grant extensions for
demonstrated cause. Temporary structures and uses shall comply with the
requirements in Section 3103.
SECTION XXXIX. Subsection 4‐5‐060.H, Section 108.1 – Temporary Structures and
Uses, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended to add two new subsections 4‐5‐
060.H.3 and 4‐5‐060.H.4, to read as follows:
AGENDA ITEM #6. f)
ORDINANCE NO. ________
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3. 108.3 Plumbing and Mechanical. The building official is authorized to
issue a permit for temporary equipment, systems and uses. Such permits shall be
limited to time of service, but shall not be permitted for more than one hundred
and eighty (180) days. The building official is authorized to grant extensions for
demonstrated cause.
4. 108.4 Utilities. The building official is authorized to give permission to
temporarily supply utilities before an installation has been fully completed and
the final certificate of completion has been issued. The part covered by the
temporary certificate shall comply with the requirements specified for
temporary lighting, heat or power in the code.
SECTION XL. Subsection 4‐5‐060.J.1, 110.1 General, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is
amended as follows:
1. 110.1 General. Construction or work for which a permit is required
shall be subject to inspection by the building official and such construction or
work shall remain accessible and exposed for inspection purposes until
approved. Approval as a result of an inspection shall not be construed to be an
approval of a violation of the provisions of the Construction Codes, the
Construction Administrative Code, or of other ordinances of the jurisdiction.
Inspections presuming to give authority to violate or cancel the provisions of the
Construction Codes, the Construction Administrative Code, or of other
ordinances of the jurisdiction shall not be valid. It shall be the duty of the permit
AGENDA ITEM #6. f)
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39
applicant owner or the owner’s authorized agent to cause the work to remain
accessible and exposed for inspection purposes. Neither the building official nor
the jurisdiction shall be liable for expenses entailed in the removal or
replacement of any material required to allow inspection.
SECTION XLI. Subsection 4‐5‐060.J.11.i, 110.11.9 Exterior Finish and Insulations
Systems (EFIS), Lath and gypsum board inspection, of Chapter 5, Building and Fire Prevention
Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is amended as
follows:
i. 110.11.9 Exterior Finish and Insulation Systems (EFIS), Lath and
gypsum board inspection. EFIS, Lath, and gypsum board and gypsum panel
product inspections shall be made after backing, lathing or gypsum board and
gypsum panel products, interior and exterior, is in place, but before any
plastering is applied or gypsum board joints and fasteners are taped and
finished.
Exception: Interior gypsum board and gypsum panel products that is are
not part of a fire‐resistance‐rated assembly or a shear assembly does not require
inspection.
SECTION XLII. Subsection 4‐5‐060.J.11.j, 110.11.10 Fire‐ and smoke‐ resistant
penetrations, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended as follows:
j. 110.11.10 Fire‐ and smoke‐resistant penetrations resistance rated
construction inspections. Where fire‐resistance‐rated construction is required,
AGENDA ITEM #6. f)
ORDINANCE NO. ________
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an inspection of such construction shall be made after lathing or gypsum board
or gypsum panel products are in place, but before any plaster is applied, or
before board or panel joints and fasteners are taped and finished. Protection of
joints and penetrations in fire‐resistance‐rated assemblies, smoke barriers and
smoke partitions shall not be concealed from view until inspected and approved.
SECTION XLIII. Subsection 4‐5‐060.K.1, 111.1 Use and occupancy, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
1. 111.1 Use and occupancy. No building or structure shall be used or
occupied, and no change in the existing use or occupancy classification of a
building or structure or portion thereof shall be made, until the building official
has issued a certificate of occupancy as provided herein. Issuance of a certificate
of occupancy shall not be construed as an approval of a violation of the
provisions of the Construction Codes, the Construction Administrative Code, or
of other ordinances of the jurisdiction.
Exceptions:
a. Work exempt from permits per RMC 4‐5‐060.E.2, 105.2 Work exempt
from permit.
b. For single family dwellings and their accessory structures, the City
issued building permit inspection record may serve as the certificate of
occupancy when the final inspection has been approved by the building official
or the building official’s designee.
AGENDA ITEM #6. f)
ORDINANCE NO. ________
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SECTION XLIV. Subsection 4‐5‐060.K.2.c of Chapter 5, Building and Fire Prevention
Standards, of Title IV (Development Regulations) of the Renton Municipal Code, is amended as
follows:
c. The name and address of the owner or the owner’s authorized
agent;
SECTION XLV. Subsection 4‐5‐060.K.3, 111.3 Temporary or phased occupancy, of
Chapter 5, Building and Fire Prevention Standards, of Title IV (Development Regulations) of the
Renton Municipal Code, is amended as follows:
3. 111.3 Temporary or phased occupancy. The building official is
authorized to issue a temporary or phased certificate of occupancy before the
completion of the entire work covered by the permit, provided that such portion
or portions shall be occupied safely. The building official is authorized to require
in addition to the completion of life safety building components any or all
accessibility components. The building official shall set a time period during
which the temporary or phased certificate of occupancy is valid. The building
official is authorized to require that a performance bond surety device be posted
with the City in an amount equal to one hundred fifty percent (150%) of the
incomplete work as determined by the design professional. The bond surety
device shall be refundable upon inspection, final approval and a request in
writing for the refund. It shall be the duty of the applicant to request the refund.
AGENDA ITEM #6. f)
ORDINANCE NO. ________
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SECTION XLVI. Subsection 4‐5‐060.L, Section 112 – Service Utilities, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended to add a new subsection 4‐5‐060.L.4 to read as follows:
4. 112.4 Connection after order to disconnect. A person shall not make
source connections to mechanical, plumbing, or electrical systems regulated by
the construction codes, which have been disconnected or ordered to be
disconnected by the code official, or the use of which has been ordered to be
discontinued by the code official until the code official authorizes the
reconnection and use of such systems. Where a system is maintained in violation
of the construction code, and in violation of a notice issued pursuant to the
provisions of this section, the code official shall institute appropriate action to
prevent, restrain, correct or abate the violation.
SECTION XLVII. Subsection 4‐5‐060.M.3, 113.3 Stop work order issuance, of Chapter
5, Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
3. 113.3 Stop work order issuance. The stop work order shall be in
writing and shall be given to the owner of the property involved, or to the
owner’s authorized agent, or to the person doing the work. Upon issuance of a
stop work order, the cited work shall immediately cease. The stop work order
shall state the reason for the order, and the conditions under which the cited
work will be permitted to resume.
AGENDA ITEM #6. f)
ORDINANCE NO. ________
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SECTION XLVIII. Subsection 4‐5‐060.N.1, 113.3 Stop work order issuance, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
1. 114.1 Notice to person responsible. Whenever the code official
determines that there has been a violation of this code or has grounds to believe
that a violation has occurred, notice shall be given in the manner prescribed in
RMC 4‐5‐060.G.2, 107.2 Construction documents, as amended and the
applicable provisions of the RMC 1‐3‐2, Civil Penalties Enforcement of Code.
SECTION XLIX. Subsection 4‐5‐060.O, Section 115 – Unsafe Structures and
Equipment, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended to add a new subsection 4‐5‐060.O.8 to
read as follows:
8. 115.8 Restoration. Where the structure or equipment determined to
be unsafe by the building official is restored to a safe condition, to the extent
that repairs, alterations or additions are made or a change of occupancy occurs
during the restoration of the structure, such repairs, alterations, additions and
change of occupancy shall comply with the requirements of this code and the
International Existing Building Code.
SECTION L. Section 4‐5‐060, Construction Administrative Code, of Chapter 5, Building
and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal
Code, is amended to add a new subsection 4‐5‐060.S to read as follows:
S. SECTION 119 – APPLICABILITY OF CODES:
AGENDA ITEM #6. f)
ORDINANCE NO. ________
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For mechanical, electrical or plumbing permit applications submitted after
July 1, 2016, but related to the scope of work identified in a building permit
application that was complete prior to July 1, 2016, all applicable construction
codes adopted and in force at the time of filing of the complete building permit
application will apply.
SECTION LI. Section 4‐5‐090, International Mechanical Code Adopted, of Chapter 5,
Building and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
4‐5‐090 INTERNATIONAL MECHANICAL CODE ADOPTED:
A. ADOPTION BY REFERENCE: The 2012 2015 Edition of the International
Mechanical Code (IMC), as adopted and amended by the State Building Code
Council in chapter 51‐52 WAC, as published by the International Code Council, is
adopted by reference with the following additions, deletions and exceptions:
Provided that Chapter 1, Administration, is not adopted and the Construction
Administrative Code, as set forth in RMC 4‐5‐060, shall be used in place of IMC
Chapter 1, Administration. Provided that the installation of fuel gas distribution
piping and equipment, fuel gas‐fired appliances and fuel gas‐fired appliance
venting systems shall be regulated by the International Fuel Gas Code. Provided
that detached one (1)‐ and two (2)‐family dwellings and multiple single‐family
dwellings (townhouses) not more than three (3) stories high with separate
means of egress and their accessory structures not more than three (3) stories
above grade plane in height shall comply with the International Residential Code.
AGENDA ITEM #6. f)
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Provided that the standards for liquefied petroleum gas installations shall be the
2011 2014 Edition of NFPA 58 (Liquefied Petroleum Gas Code) and the 2012
2014 Edition of ANSI Z223.1/NFPA 54 (National Fuel Gas Code).
B. EXCEPTIONS: The provisions of this code do not apply to temporary
growing structures used solely for the commercial production of horticultural
plants including ornamental plants, flowers, vegetables, and fruits. “Temporary
growing structure” means a structure that has the sides and roof covered with
polyethylene, polyvinyl, or similar flexible synthetic material and is used to
provide plants with either frost protection or increased heat retention. A
temporary growing structure is not considered a building for purposes of this
code.
C. CONFLICTS: In the case of conflict between the duct sealing or insulation
requirements of Section 603 or Section 604 of this code and the duct sealing or
insulation requirements of Chapter 51‐11C/R WAC, the Washington State Energy
Code, shall govern.
SECTION LII. Section 4‐5‐100, National Fuel Gas Code Adopted, of Chapter 5, Building
and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal
Code, is amended as follows:
4‐5‐100 NATIONAL FUEL GAS CODE ADOPTED:
The 2012 2015 Edition of the National Fuel Gas Code (ANSI Z223.1/NFPA 54), as
adopted by the State Building Code Council in chapter 51‐52 WAC, as published
AGENDA ITEM #6. f)
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46
by NFPA, is adopted by reference. The Construction Administrative Code, as set
forth in RMC 4‐5‐060, shall be applied for the administration of this code.
SECTION LIII. Section 4‐5‐110, Uniform Plumbing Code Adopted, of Chapter 5, Building
and Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal
Code, is amended as follows:
4‐5‐110 UNIFORM PLUMBING CODE ADOPTED:
The 2012 2015 Edition of the Uniform Plumbing Code (UPC), as adopted and
amended by the State Building Code Council in chapter 51‐56 WAC, as published
by the International Association of Plumbing and Mechanical Officials, is adopted
by reference with the following additions, deletions and exceptions: Provided
that Chapter 1, Administration, is not adopted and the Construction
Administrative Code, as set forth in RMC 4‐5‐060, shall be used in place of UPC
Chapter 1, Administration. Provided that Chapters 12 and 15 14 of the Uniform
Plumbing Code are not adopted. Provided that those requirements of the
Uniform Plumbing Code relating to venting and combustion air of fuel‐fired
appliances as found in Chapter 5 and those portions of the code addressing
building sewers are not adopted.
The following appendices of the 2012 2015 Edition of the Uniform Plumbing
Code as adopted and amended by the State Building Code Council in chapter 51‐
57 WAC, as published by the International Association of Plumbing and
Mechanical Officials, are also adopted by reference: Appendix A –
Recommended Rules for Sizing the Water Supply System; Appendix B –
AGENDA ITEM #6. f)
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47
Explanatory Notes on Combination Waste and Vent Systems; Appendix I –
Installation Standards. In addition, Appendix C – Alternate Plumbing Systems,
excluding Sections C5 through C7 C303.3 and C304.0 through C601.9, is adopted
by reference.
Where a conflict exists between the provisions of Appendix I and the
manufacturer’s installation instructions, the conditions of the listing and the
manufacturer’s installation instructions shall apply.
SECTION LIV. Subsection 4‐5‐130.A, International Property Maintenance Code
Adopted, of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended as follows:
A. INTERNATIONAL PROPERTY MAINTENANCE CODE ADOPTED:
The 2012 2015 Edition of the International Property Maintenance Code is
adopted as amended, added to, or excepted in this title, and shall be applicable
within the City, except Chapter 1, Scope and Administration, and Sections 303,
307, 308, and 507, which are not adopted. The Construction Administrative
Code, as set forth in RMC 4‐5‐060 shall be used in place of IPMC Chapter 1,
Scope and Administration.
SECTION LV. This ordinance shall be in full force and effect on July 1, 2016. A summary
of this ordinance shall be published in the City’s official newspaper. The summary shall consist
of this ordnance’s title.
AGENDA ITEM #6. f)
ORDINANCE NO. ________
48
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2016.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2016.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1921:5/25/16:scr
AGENDA ITEM #6. f)
AB - 1675
City Council Regular Meeting - 06 Jun 2016
SUBJECT/TITLE: Impact Fees Update
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Community & Economic Development
STAFF CONTACT: Angie Mathias, Long Range Planning Manager
EXT.: 6576
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
Impact fees are an important financial tool that helps the City keep its infrastructure in pace with new
development, while not compounding deficiencies and reducing the City’s overall levels of service. They can
only be expended for physical improvements (fire stations and trucks, park land and improvements, and
streets and sidewalks), not administrative, operating, or maintenance costs. Renton’s revised its impact fee
structure in 2012 and phased in rate increases with the full rate becoming effective Jan uary 1, 2016.
With the 2015 update to the Comprehensive Plan, the City adopted policies to measure concurrency based on
person trips. In order to implement this, a trip bank, trip calculator, and fee calculator all need to be
established. The update to the Comprehensive Plan also suggested that in order to help finance improvements
to non-motorized transportation, the City implement collection of a non -motorized impact fee. Finally, as part
of the work on the aforementioned items the existing charges for Transportation fees will be reviewed and a
recommendation to adjust these fees will be brought forward. The Administration is recommending that a
work program to complete this work be initiated.
EXHIBITS:
None.
STAFF RECOMMENDATION:
Refer to the Planning and Development Committee and Planning Commission for review.
AGENDA ITEM #6. g)
AB - 1669
City Council Regular Meeting - 06 Jun 2016
SUBJECT/TITLE: 2016 Neighborhood Project Grants
RECOMMENDED ACTION: Refer to Community Services Committee
DEPARTMENT: Community Services
STAFF CONTACT: Casey Stanley, Neighborhoods, Resources and Events Manager
EXT.: 6624
FISCAL IMPACT SUMMARY:
Two 2016 Neighborhood Project Grant applications were received for a total request of $3,841.74 in funding.
SUMMARY OF ACTION:
The City Council appropriated $72,590 in the 2016 General Fund budget for the three Neighborhood Grant
Programs: Neighborhood Newsletter/Communication Grants; Neighborhood Project Grants; and
Neighborhood Mini-grant Projects.
Two 2016 Neighborhood Project Grant applications were received for a total request of $3,841.74 in funding.
The Lacrosse Homeowner's Association is requesting $1,715.25 in matching funds to add honeybee hives,
fencing, and signage to their community garden. The Winsper Homeowner's Association is requesting
$2,126.49 in matching funds to remove all wooden planks and platforms on the children's community play toy
and replace them with a new poly decking product.
The interdepartmental Grant Review Team analyzed the applications and recommended the two projects for
funding because both projects meet the overall objectives of the Neighborhood Program.
The Neighborhood Grant Program continues to provide neighborhood associations with opportunities to
promote and improve their community while getting to know their neighbors better. The recommended
expenditures are an appropriate use of City funds.
EXHIBITS:
None.
STAFF RECOMMENDATION:
Approve the two 2016 Neighborhood Project grants and authorize expenditures in the amount of $3,841.74 from the
budgeted 2016 Neighborhood Program Fund.
AGENDA ITEM #6. h)
AB - 1678
City Council Regular Meeting - 06 Jun 2016
SUBJECT/TITLE: Maplewood Golf Course Organizational change
RECOMMENDED ACTION: Refer to Community Services Committee
DEPARTMENT: Community Services
STAFF CONTACT: Kelly Beymer, Community Services Administrator
EXT.: 6617
FISCAL IMPACT SUMMARY:
The Golf Course Manager position would be hired in at the M28 grade consistent with other division
managers, no higher than C step ($84,696 and associated benefit costs). Funding will come from Golf Course
revenue.
SUMMARY OF ACTION:
Reinstate the golf course manager position at Maplewood Golf Course.
(see attached Issue Paper)
EXHIBITS:
A. Golf Course reorganization - Issue Paper
STAFF RECOMMENDATION:
Authorize reinstatement of the Golf Course Manager position in the Community Services Department and
utilize approved funds from the 404 Enterprise Fund to cover salary and benefit costs.
AGENDA ITEM #6. i)
H\golf\director\agenda-committee\issue paper Golf re-org 2016
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:May 31, 2016
TO:Carol Ann Witschi, Community Services Committee Chair
Ed Prince , Community Services Committee Vice-Chair
Ryan McIrvin, Community Services Committee Member
VIA:Denis Law, Mayor
FROM:Kelly Beymer, Community Services Administrator
SUBJECT:Maplewood Golf Course Re- Organization
ISSUE
Should the City of Renton’s Maplewood Golf Course implement a re-organizational change?
RECOMMENDATION
Staff recommends approval to implement a re-organizational change at Maplewood Golf
Course to include re-instating the Golf Course Manager position. The proposed position would
be absorbed in the 404 Enterprise Fund for 2016 and budgeted in 2017/2018.
BACKGROUND SUMMARY
The Community Services Department implemented organizational changes in 2009 creating the
Parks and Golf Course Division with the Golf Course Manager position re-classed to the Parks
and Golf Course Director.
The Maplewood Golf Course has operated without a manager since 2009 and with the
increasing responsibility of the Parks and Golf Course Director, the golf course operations have
had limited time and resources to address essential business functions. The golf course must
remain competitive in the market and the daily functions such as promotions, oversight of
customer service, implement new technology, address aging building issues, capital projects,
on-site management contact with the concessionaire and updating procedures to name a few,
a manager is critically needed.
Re-instating the Golf Course Manager position, would enable the day to day operations,
clubhouse and driving range issues and capital projects to be addressed with efficiency.
AGENDA ITEM #6. i)
Carol Ann Witschi, Community Services Committee Chair
Page 2 of 2
May 31, 2016
H\Golf\Director\agenda-committee\ Issue paper Golf re-org 2016
The Golf Course debt service was completed in December 2015, and the 404 Fund will not be
paying out the approximate $410,000 annually. Sufficient funds will be available for this
position and it is expected that the manager will drive the business to increase revenue and
monitor expenditures, and some cost savings will be realized during inclement weather where
this position will assist in pro shop operations vs. part time staff.
CONCLUSION
Approving the Golf Course Division re-organizational change will raise the level of efficiencies,
address and drive business operations, and improve the productivity and customer service
throughout the Maplewood Golf Course team.
CC:Jay Covington, Chief Administrative Officer
Ellen Bradley - Mak, Human Services Administrator
Iwen Wang, Finance and Information Services Administrator
AGENDA ITEM #6. i)
AB - 1681
City Council Regular Meeting - 06 Jun 2016
SUBJECT/TITLE: Fee Waiver for Renton Farmers Market
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Community Services
STAFF CONTACT: Kelly Beymer, Community Services Administrator
EXT.: 6617
FISCAL IMPACT SUMMARY:
Renton Farmers Market is requesting for the City to waive $13,600 in parking fees.
SUMMARY OF ACTION:
The Renton Farmer's Market (RFM) has been serving the community for 15 years and is a critical element of
the City's Downtown revitalization and economic development strategies. RFM vendors travel from all over
the state to sell their fresh and local food and goods to the community. RFM volunteers spend hours at the
market making sure everything runs smoothly and efficiently so those in attendance can have access to local
foods and merchandise in Renton. The success of this event is entirely dependent on ve ndor and volunteer
efforts. In order to support the event, the City has historically waived parking fees in the City Center Parking
Garage so that the volunteers and vendors do not have to pay for parking in addition to dedicating their time
to the event.
EXHIBITS:
A. Fee Waiver Request
STAFF RECOMMENDATION:
Approve the fee waivers.
AGENDA ITEM #6. j)
C:\Users\mgregor\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\IDLZBQU2\Farmers Market Fee Waiver.doc
CITY OF RENTON
COMMUNITY SERVICES DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the
Finance Committee.
Name of Group: Renton Farmers Market
Group Contact Person: Carrie Olson Contact Number: 425.430.7214
Address: 1055 S. Grady Way Renton, WA 98057
Email Address: clolson@rentonwa.gov
Date of Event: Tuesdays, June – September 2016
Number in Party: 200 (vendors and volunteers)
Location: City Center Parking Garage
Type of Event: Renton Farmers Market
Staff Contact Name/Telephone: Carrie Olson / 425.430.7214
What is the total cost of the rental and applicable fees? 200 quantity x $4 x 17 wks =$13,600.00
What is the cost of the fee waiver or reduction requested? $13,600.00
Describe event and explain why a reduction or waiver of fees will benefit the Renton citizens :
The Renton Farmers Market (RFM) has been serving the community for 15 years and is a
critical element of the City’s Downtown revitalization and economic development strategies .
RFM vendors travel from all over the state to sell their fresh and local food and goods to the
community. RFM volunteers spend hours at the market making sure everything runs smoothly
and efficiently so those in attendance can have access to local foods and merchandise in
Renton. The Renton Farmers Market also creates a community gathering place and helps to
foster the high quality of life in Renton.
Staff Recommendation: Council approve the waiver
Council Approval
AGENDA ITEM #6. j)
AB - 1668
City Council Regular Meeting - 06 Jun 2016
SUBJECT/TITLE: Adoption of 2015 International Fire Code and Clean Up of RMC
Relative to Implementing Renton Regional Fire Authority
RECOMMENDED ACTION: Refer to Public Safety Committee
DEPARTMENT: Fire & Emergency Services
STAFF CONTACT: Anjela St. John, Fire Marshal
EXT.: 7023
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
The International Fire Code was developed by the International Code Conference and the 2015 version will be
adopted by the State, with amendments, effective July 1, 2016. The Fire & Emergency Services Department is
proposing an update to the Renton Municipal Code that adopts the 2015 International Fire Code with local
amendments. This will allow the City to bring forward local amendments and utilize the same Code as
adopted by the State of Washington. The major changes to the Fire Code are detailed below .
Addition of mobile food truck facilities and regulations.
Cleaning up the Renton Municipal Code relating to implementing the Renton Regional Fire Authority.
EXHIBITS:
A. Draft Ordinance
STAFF RECOMMENDATION:
Approval of the proposed Code chan ges with local amendments and adoption of the related ordinance.
AGENDA ITEM #6. k)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, REPEALING CHAPTER
3‐5, AND AMENDING SECTIONS 2‐4‐1, 2‐4‐2, 2‐4‐3, 4‐3‐050, 4‐4‐080, 4‐4‐110, 4‐
5‐020, 4‐5‐070, 4‐5‐120, 4‐5‐130, 4‐6‐030, 4‐8‐060, 4‐9‐110, 4‐9‐240, 4‐11‐060,
4‐11‐080, 5‐3‐2, 5‐12‐5, 5‐22‐2, 8‐4‐35, 9‐3‐2 AND 9‐11‐2 OF THE RENTON
MUNICIPAL CODE, TO REFLECT THE RENTON REGIONAL FIRE AUTHORITY’S
ROLE IN PROVIDING FIRE AND EMERGENCY SERVICES AND TO ADOPT BY
REFERENCE AND AMEND THE MOST RECENT EDITION OF THE INTERNATIONAL
FIRE CODE THAT WAS ADOPTED BY THE WASHINGTON STATE BUILDING
COUNCIL, WHERE SUCH AMENDMENTS INCLUDE BUT ARE NOT LIMITED TO
REQUIRING OPERATIONAL PERMITS FOR MOBILE FOOD FACILITIES, UPDATING
AND CLARIFYING DEFINITIONS, UPDATING OUTDATED REFERENCES, AND
CLARIFYING THE PENALTY FOR VIOLATION OF THE CITY’S EXISTING
PROHIBITION OF FIREWORKS; AND ESTABLISHING AND EFFECTIVE DATE OF
JULY 1, 2016.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS
FOLLOWS:
SECTION I. Sections 2‐4‐1, Creation of Civil Service Commission; 2‐4‐2, Authority; and
2‐4‐3, Function, of Chapter 4, Civil Service Commission, of Title II (Commissions and Boards) of
the Renton Municipal Code, are amended as follows:
2‐4‐1 CREATION OF CIVIL SERVICE COMMISSION:
There is hereby created the Police and Fire Civil Service Commission.
2‐4‐2 AUTHORITY:
The Police and Fire Civil Service Commission is established under the authority of
RCW 35A.11.020.
2‐4‐3 FUNCTION:
The Police and Fire Civil Service Commission shall have power to make such rules
and regulations as are necessary to effectuate the purposes of Chapters 41.08
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and 41.12 RCW. The Commission shall also have the power to make rules and
regulations governing the Commission in the conduct of its meetings and any
other matter over which it has authority. Any police civil service rules and
regulations or fire civil service rules and regulations in effect as of the adoption
of this Chapter are hereby confirmed as the present fire civil service or police
civil service rules and regulations
SECTION II. Chapter 5, Fire and Emergency Services Department, of Title III
(Departments and Officers) of the Renton Municipal Code, is repealed in its entirety.
SECTION III. Subsection 4‐3‐050.G.8.b.vi(a)(2)(A)(iii) of Chapter 3, Environmental
Regulations and Overlay Districts, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
(iii) Hazardous materials stored outdoors and their
attendant secondary containment devices shall be covered to preclude
precipitation with the exception of hazardous materials stored in tanks that have
been approved by and are under permit from the City of Renton Fire Prevention
Bureau Fire Department. Secondary containment for such tanks, if uncovered,
shall be able to accommodate the volume of precipitation that could enter the
containment device during a twenty four (24) hour, twenty five (25) year storm,
in addition to the volume of the hazardous material stored in the tank.
SECTION IV. Subsection 4‐4‐080.F.6.d, Surfacing and Construction Requirements, of
Chapter 4, City‐Wide Property Development Standards, of Title IV (Development Regulations) of
the Renton Municipal Code is amended as follows:
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d. Surfacing and Construction Requirements: Fire lanes shall be an all
weather surface constructed of asphalt or reinforced concrete certified designed
to be capable of supporting a twenty thirty (20 30) ton fire apparatus vehicle.
SECTION V. Subsection 4‐4‐110.D.7.c, Emergency Vehicle Access, of Chapter 4, City‐
Wide Property Development Standards, of Title IV (Development Regulations) of the Renton
Municipal Code, is amended as follows:
c. Emergency Vehicle Access: When on‐site emergency access is
required for fire or other emergency equipment, a through route shall be
provided and maintained in a free and open condition at all times, with an exit
from the lot different from the entrance and separated by at least three hundred
feet (300') when not on opposite sides of the lot. Any fire or emergency access,
including but not limited to this subsection, shall conform with the
recommendations of the Renton Fire Department and together with a traffic
flow pattern, when required, shall be clearly defined on a site plan.
SECTION VI. Subsection 4‐4‐110.D.12.e, Fire Suppression System Standards, of
Chapter 4, City‐Wide Property Development Standards, of Title IV (Development Regulations) of
the Renton Municipal Code, is amended as follows:
e. Fire Suppression System Standards: On‐site fire suppression
systems shall be fully automatic with manual overrides from at least two (2)
locations outside the barrier. The fire suppression system shall be connected to
central dispatch of the City of Renton Fire Department by means of a remote
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station protecting signaling system, in accordance with the specifications of the
National Fire Code, Volume 7, of the National Fire Protection Association.
SECTION VII. Subsection 4‐5‐020.B, Fire Department Duty, of Chapter 5, Building and
Fire Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code,
is amended as follows:
1. Bureau of Fire Prevention Established: The Uniform International Fire
Code shall be enforced by the Bureau of Fire Prevention in the Fire Department
of the City which shall be operated under the supervision of the Chief of the Fire
Department pursuant to interlocal agreement and Renton Municipal Code
Section 2‐21‐2.
2. Appointment of Fire Marshal: The Fire Marshal in charge of the
Bureau of Fire Prevention shall be appointed by the Fire Chief of the City. His
appointment shall continue during good behavior and satisfactory service.
3. Report Required: A report of the Bureau of Fire Prevention shall be
made at least annually and transmitted to the Mayor and City Council of the City.
This report shall contain, among others, all proceedings under this Code, with
such statistics as the Chief of the Fire Department may wish to include therein.
The Chief of the Fire Department shall also recommend any amendments to the
Code, which in his judgment shall be necessary.
4. Appointment of Inspectors by Fire Chief: The Chief of the Fire
Department may appoint such members of the Fire Department as inspectors as
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shall from time to time be necessary in order to carry out and enforce the terms
and conditions of the Fire Code.
SECTION VIII. Section 4‐5‐070, International Fire Code and Fire Prevention Regulations,
of Chapter 5, Building and Fire Prevention Standards, of Title IV (Development Regulations) of
the Renton Municipal Code, is amended as follows:
4‐5‐070 INTERNATIONAL FIRE CODE AND FIRE PREVENTION REGULATIONS:
A. PURPOSE:
The following provisions and regulations are adopted as part of the City’s fire
prevention program to abate existing fire hazards, to investigate the cause,
origin and circumstances of fires, to inspect potential fire hazards, to control the
means and adequacy of the construction and safety of buildings in case of fires,
within commercial, business, industrial or manufacturing areas and all other
places in which numbers of persons work, meet, live or congregate, as
hereinafter more particularly set forth.
B. ADOPTION OF FIRE CODE AND STANDARDS:
The City does hereby adopt the 2012 2015 International Fire Code pursuant
to Chapter 51‐54A of the Washington Administrative Code and Appendices B and
H published by the International Code Council, by reference as provided by State
law, with the amendments, additions, deletions or exceptions as noted herein.
C. AMENDMENTS, ADDITIONS, AND DELETIONS TO THE FIRE CODE:
1. Subsection 101.1, Title, of the International Fire Code, 2012 2015
Edition, is hereby amended to read as follows:
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101.1 Title. These regulations shall be known as the Fire Code of the
City of Renton, hereinafter referred to as “this code.” Any references to “this
jurisdiction” shall be references to the City of Renton, Washington.
2. Subsection 101.2, Scope, of the International Fire Code, 2012 2015
Edition, is hereby amended by adding a new subsection 6, to read as follows:
6. Matters related to preparedness for natural or manmade disasters.
3. Subsection 102.7, Referenced codes and standards, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
102.7 Referenced codes and standards. The codes and standards
referenced in this code shall be those that are listed in Chapter 80, except
the phrase “Electrical Code adopted by the City of Renton” shall be
substituted for all references to the NFPA 70‐11 14 National Electrical Code.
Such codes and standards shall be considered part of the requirements of
this code to the prescribed extent of each such reference as determined or
modified by the Fire Code Official. In the event the referenced codes are
inconsistent with this code, this code shall apply. and as further regulated in
Sections 102.7.1 and 102.7.2.
4. Subsection 103.1, General, of the International Fire Code, 2012 2015
Edition, is hereby amended to read as follows:
103.1 General. All references in this code to the “department of fire
prevention within the jurisdiction” shall be synonymous with the Fire and
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Emergency Services Department under the direction of the Fire Code Official.
The function of the department shall be the implementation, administration
and enforcement of the provisions of this code.
5. Subsection 103.3, Deputies, of the International Fire Code, 2012 2015
Edition, is hereby amended by changing the title to “Fire Marshal
/Deputy(ies)/Assistant(s),” and to read as follows:
103.3 Fire Marshal/Deputy(ies)/Assistant(s). In accordance with
prescribed procedures of this jurisdiction, the Fire Code Official shall have
the authority to appoint a Fire Marshal, Deputy Fire Marshal(s) and/or
Assistant Fire Marshal(s), other related technical officers, inspectors and
other employees.
6. Section 103.4.1, Legal defense, of the International Fire Code, 2012
2015 Edition, is hereby amended to read as follows:
103.4.1 Legal defense. The administrative authority or aAny
employee performing duties in connection with the enforcement of this code
and acting in good faith and without malice in the performance of such
duties shall be relieved from any personal liability for any damage to persons
or property as a result of any act or omission in the discharge of such duties,
and in the event of claims and/or litigation arising from such act or omission,
the City Attorney shall, at the request of and on behalf of said administrative
authority or employee, investigate and defend such claims and/or litigation
and if the claim be deemed by the City Attorney a proper one or if judgment
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be rendered against such administrative authority or employee, said claim or
judgment shall be paid by the City. This subsection applies only to
employees that are paid by and work directly for the City of Renton. It does
not apply to those working for other entities, including the Renton Regional
Fire Authority.
7. Subsection 104.1, General, of the International Fire Code, 2012 2015
Edition, is hereby amended by adding a new subsections, to read as follows:
104.1.1 Discretionary authority. The Fire Chief/Emergency Services
Administrator, Fire Marshal, Deputy and/or Assistant Fire Marshal(s) and
Inspectors assigned to the Fire Department Community Risk Reduction
section shall have the authority and discretion to enforce this code.
104.1.2 Ministerial authority. Members of the Fire and Emergency
Services Department who are not assigned to the Community Risk Reduction
section of the department shall exercise authority as designated by the Fire
Chief/Emergency Services Administrator in department policy or as described
in this code.
8. Subsection 104.10.1, Assistance from other agencies, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
104.10.1 Assistance from other agencies. Police and other
enforcement agencies shall have authority to render necessary assistance in
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the investigation of fires or the enforcement of this code as requested by the
Fire Code Official or his/her designee.
9. Subsection 104.11.2, Obstructing operations, of the International Fire
Code, 2012 2015 Edition, is hereby amended to read as follows:
104.11.2 Obstructing operations. No person shall obstruct the
operations of the Fire and Emergency Services Department in connection
with extinguishment, control, or investigation of any fire or actions relative
to other emergencies, or disobey any lawful command of the fire chief or
officer of the Fire and Emergency Services Department in charge of the
emergency, or any part thereof, or any lawful order of a police officer
assisting the Fire and Emergency Services Department.
10. Subsection 105.1.1, Permits required, of the International Fire Code,
2012 2015 Edition, is hereby amended by adding a new subsection, to read as
follows:
105.1.1.1 Operational permit fees. The fee for permits issued in
accordance with Subsection 105.6 of the International Fire Code and permits
issued for underground tank removal shall be as stipulated in the City of
Renton Fee Schedule Brochure. Fees for tank storage shall be assessed for
each individual tank.
Exception: Permit fees for Class IIIB liquid storage shall be assessed
for each tank up to a total of five tanks, and no additional fee shall be
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charged for the sixth through the tenth tank. The eleventh tank and each
subsequent tank of Class IIIB liquids shall be assessed per tank.
The permits shall expire one (1) year after date of issuance or as
otherwise noted on the permit. The permit fee shall be payable at or before
the time of issuance or renewal of the permit. In the event of failure to remit
payment for an operational permit within thirty (30) days after receipt of
application or renewal notice, the fee for the permit shall be double the
amount of the above‐stated fee.
11. Subsection 105.3.2, Extensions, of the International Fire Code, 2012
2015 Edition, is hereby amended to read as follows:
105.3.2 Extensions. A permittee holding an unexpired permit shall
have the right to apply for an extension of the time within which the
permittee will commence work under that permit when work is unable to be
commenced within the time required by this section for good and
satisfactory reasons. The Fire Code Official is authorized to grant, in writing,
one (1) or more extensions of the time period of a permit for periods of not
more than one hundred eighty (180) days each. Such extensions shall be
requested by the permit holder in writing and justifiable cause
demonstrated.
12. Subsection 105.4.1, Submittals, of the International Fire Code, 2012
2015 Edition, is hereby amended by adding new subsections, to read as follows:
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105.4.1.2 Construction plan review. Plans shall be submitted for
review and approval prior to issuing a permit for work set forth in
Subsections 105.7.1 through 105.7.16. 105.7.18.
105.4.1.3 Plan review and construction fees. Construction plans
required to be reviewed by this Chapter and the International Fire Code shall
be charged in accordance with the City of Renton Fee Schedule Brochure.
13. Subsection 105.6.16, Flammable and combustible liquids, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
105.6.16 105.6.17 Flammable and combustible liquids. An
operational permit is required:
1. To use or operate a pipeline for the transportation within
facilities of flammable or combustible liquids. This requirement shall not
apply to the off‐site transportation in pipelines regulated by the Department
of Transportation (DOT) nor does it apply to piping systems.
2. To store, handle or use Class I liquids in excess of 5 gallons (19L)
in a building or in excess of ten (10) gallons (37.9L) outside of a building,
except that a permit is not required for the following:
2.1. The storage or use of Class I liquids in the fuel tank of a
motor vehicle, aircraft, motorboat, mobile power plant or mobile heating
plant unless such storage, in the opinion of the Fire Code Official, would
cause an unsafe condition.
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2.2 The storage or use of paints, oils, varnishes or similar
flammable mixtures when such liquids are stored for maintenance, painting
or similar purposes for a period of not more than thirty (30) days.
3. To store, handle or use Class II or Class IIIA liquids in excess of
twenty‐five (25) gallons (95L) in a building or in excess of sixty (60) gallons
(227L) outside a building, except for fuel oil used in connection with oil‐
burning equipment in single‐family and duplex dwellings.
4. To store, handle or use Class IIIB liquids in tanks or portable
tanks for fueling motor vehicles at motor fuel‐dispensing facilities or where
connected to fuel‐burning equipment.
Exception: Fuel oil and used motor oil used for space heating or
water heating in single‐family or duplex dwellings.
5. To remove Class I or II liquids from an underground storage
tank used for fueling motor vehicles by any means other than the approved,
stationary on‐site pumps normally used for dispensing purposes.
6. To operate tank vehicles, equipment, tanks, plants, terminals,
wells, fuel‐dispensing stations, refineries, distilleries and similar facilities
where flammable and Class II, IIIA or IIIB combustible liquids are produced,
processed, transported, stored, dispensed or used.
7. To place temporarily out of service (for more than ninety (90)
days) an underground, protected above‐ground or above‐ground flammable
or combustible liquid tank.
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8. To change the type of contents stored in a flammable or
combustible liquid tank to a material that poses a greater hazard than that
for which the tank was designed and constructed.
9. To manufacture, process, blend or refine flammable or
combustible liquids.
10. To engage in the dispensing of liquid fuels into the fuel tanks
of motor vehicles at commercial, industrial, governmental or manufacturing
establishments.
11. To utilize a site for the dispensing of liquid fuels from tank
vehicles into the fuel tanks of motor vehicles, marine craft and other special
equipment at commercial, industrial, governmental or manufacturing
establishments.
14. Subsection 105.6.23, 105.6.24, Hot work operations, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
105.6.23 105.6.24 Hot works operations. An operational permit is
required for hot work including, but not limited to:
1. Public exhibitions and demonstrations where hot work is
conducted.
2. Use of portable hot work equipment inside a structure.
Exception deleted.
3. Fixed‐site hot work equipment such as welding booths.
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4. Hot work conducted within a wildfire risk area.
5. Application of roof coverings with the use of an open‐flame
device.
6. When approved, the Fire Code Official shall issue a permit to
carry out a hot work program. This program allows approved personnel to
regulate their facility’s hot work operations. The approved personnel shall be
trained in the fire safety aspects denoted in this Chapter and shall be
responsible for issuing permits requiring compliance with the requirements
found in Chapter 35. These permits shall be issued only to their employees or
hot work operations under their supervision.
15. Subsection 105.6.34, 105.6.36 Places of Assembly, of the
International Fire Code, 2012 2015 Edition, is hereby amended by adding a new
subsection, to read as follows:
105.6.34.1 105.6.36.1 Temporary place of assembly/special event
permit. An operational permit is required for any special event where three
hundred (300) or more people will congregate, either outdoors or indoors, in
other than a Group A Occupancy.
16. Subsection 105.6, Required operational permits, of the International
Fire Code, 2015 Edition, is hereby amended to add a new subsection to read as
follows:
105.6.49 Mobile Food Facilities. An operational permit is required to
operate a mobile food facility.
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16.17. Subsection 105.7.9, 105.7.10 Hazardous materials, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
105.7.9 105.7.10 Hazardous materials. A construction permit is
required to install, repair damage to, abandon, remove, place temporarily
out of service, or close or substantially modify a storage facility, tank, or
other area regulated by Chapter 50 when the hazardous materials in use or
storage exceed the amounts listed in Table 105.6.20. 105.6.21.
Exceptions:
1. Routine maintenance.
2. For emergency repair work performed on an emergency basis,
application for permit shall be made within two (2) working days of
commencement of work.
17.18. Subsection 107.1, Maintenance of safeguards, of the
International Fire Code, 2012 2015 Edition, is hereby amended by adding a new
subsection, to read as follows:
107.1.1 Malfunctioning alarm fee. Whenever an alarm system is
activated due to a malfunction and the Fire and Emergency Services
Department is dispatched, a report of the false alarm will be recorded for the
building or area affected. For the first, second and third false alarm within a
calendar year, no fee will be assessed. For every false alarm caused by a
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malfunction of the alarm beyond the third false alarm a fee will be assessed
as per the City of Renton Fee Schedule Brochure.
18.19. Subsection 108.1, Board of appeals established, of the
International Fire Code, 2012 2015 Edition, is hereby amended by changing the
title to “Hearing Examiner,” and amended to read as follows:
108.1 Hearing Examiner. In order to hear and decide appeals of
orders, decisions or determinations made by the Fire Code Official relative to the
application and interpretation of this code, the Hearing Examiner process
established by the City of Renton as set forth in RMC 4‐8‐110, shall have
authority.
19.20. Subsection 108.3, Qualifications, of the International Fire Code,
2012 2015 Edition, is hereby deleted.
20.21. Subsection 109.3, Notice of violation, of the International Fire
Code, 2012 2015 Edition, is hereby amended to read as follows:
109.3 Notice of violation. When the Fire Code Official finds a
building, premises, vehicle, storage facility or outdoor area that is in violation
of this code, the Fire Code Official is authorized to prepare a written notice of
violation describing the conditions deemed unsafe and, when compliance is
not immediate, specifying a time for reinspection.
21.21. Subsection 109.3.1, Service, of the International Fire Code, 2012
2015 Edition, is hereby amended by adding new subsections, to read as follows:
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109.3.1.1 Reinspection. Whenever the Fire and Emergency Services
Department has given notification of a violation that required a reinspection
and thirty (30) days have expired with such condition or violation still in
existence, a “Subsequent Reinspection” will be required.
109.3.1.2 Reinspection Fee. Any Subsequent Reinspection, after the
original thirty (30) days period of time, shall require the payment of a
reinspection fee as specified in the City of Renton Fee Schedule Brochure, to
be assessed against the person owning, operating or occupying the building
or premises wherein the violation exists. This reinspection fee must be paid
within ten (10) days of the notice for the reinspection. However, any building
owner, operator or occupant, upon a reasonable request to the Fire Code
Official, may obtain an extension of said thirty (30) day period for a
reasonable period to be established by the Fire Code Official to allow such
time for compliance. The request for an extension must be received by the
Fire and Emergency Services Department prior to the expiration of the
original reinspection date.
22.23. Subsection 109.3.2, Compliance with orders and notices, of the
International Fire Code, 2012 2015 Edition, is hereby amended by adding a new
subsection, to read as follows:
109.3.2.1 Notice and Responsibility. Whenever the infraction,
condition or violation involves the structural integrity of the building, then
the notice of the infraction, condition or violation shall be sent to both the
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building owner and its occupant or occupants. Should compliance with the
fire code so as to remedy the infraction, condition or violation require
additions or changes to the building or premises, which would be part of the
structure or the fixtures to the realty, then the responsibility to remedy the
infraction, condition, or violation shall be upon the owner of the building
unless the owner and occupant shall otherwise agree between themselves
and so notify the City. Should the occupant not remedy the infraction,
condition, or violation, then the City shall have the right to demand such
remedy from the owner of the premises.
23.24. Subsection 109.4, Violation Penalties, of the International Fire
Code, 2012 2015 Edition, is hereby amended to read as follows:
109.4 Violation Penalties. Persons who shall violate a provision of
this code or shall fail to comply with any of the requirements thereof or who
shall erect, install, alter, repair or do work in violation of the approved
construction documents or directive of the Fire Code Official, or of a permit
or certificate used under provisions of this code, shall be guilty of a
misdemeanor and subject to the penalties in RMC 1‐3‐1, except as provided
in RMC 4‐5‐070.C.43 and 100. Each day that a violation continues after due
notice has been served shall be deemed a separate offense.
24.25. Subsection 111.4, Failure to comply, of the International Fire
Code, 2012 2015 Edition, is hereby amended to read as follows:
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111.4 Failure to comply. Any person who shall continue any work after
having been served with a stop work order, except such work as that person is
directed to perform to remove a violation or unsafe condition, shall be guilty
of a misdemeanor, subject to RMC 1‐3‐1.
25.26. Section 202, General Definitions, of the International Fire Code,
2012 2015 Edition, is hereby amended by changing the definitions of “Fire Chief”
and “Fire Code Official” to read as follows:
FIRE CHIEF/EMERGENCY SERVICES ADMINISTRATOR. The
administrator charged with the overall direction and oversight of the City of
Renton’s emergency services including community risk reduction, fire/rescue
services, emergency medical services and emergency management, and shall
include aAll references in this code to the “fire chief.” shall mean the Fire
Chief or chief administrative officer of the Renton Regional Fire Authority, or
a duly authorized representative.
FIRE CODE OFFICIAL. The Fire Chief/Emergency Services
Administrator, who shall be the chief law enforcement officer with respect to
this code.
26.27. Section 202, General Definitions, of the International Fire Code,
2012 2015 Edition, is hereby amended by adding the following definitions:
AUTOMATED EXTERNAL DEFIBRILLATOR (AED). An automated
external defibrillator (AED) is a portable automatic device used to restore
normal heart rhythm to patients in cardiac arrest.
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MOBILE FOOD FACILITY. Permanent and nonpermanent food
operation vehicles that store, prepare, package, serve, vend, or otherwise
provide food for human consumption, on or off the premises.
SHALL. The word “shall” is defined to have the following meaning:
a. With respect to the functions and powers of the Fire Code
Official, any agents and employees of the City of Renton, and any Board
authorized hereunder, a direction and authorization to act in the exercise of
sound discretion and in good faith; and
b. With respect to the obligations upon owners, occupants of the
premises and their agents, there is a mandatory requirement to act in
compliance with this code at the risk of civil and criminal liability upon failure
to so act.
SKY LANTERN. Miniature, unmanned air balloon that relies on an
open flame as a heat source to heat the air inside the lantern with the
intention of causing it to lift into the atmosphere. Typically made of rice
paper, and has a fuel cell in the opening.
SPECIAL EVENT. For the purposes of this code, events that have large
occupant loads or create a potential hazard to the participants or the
community shall be defined as a “special event” including:
a. Any event that occurs in a permitted place of assembly that
introduces a hazard regulated by this code and not approved at the time of
the issuance of the Place of Assembly Permit.
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b. Any event with an occupant load that exceeds three hundred
(300) in a location that does not have a Place of Assembly Permit.
c. All temporary places of assembly.
TEMPORARY PLACE OF ASSEMBLY. An occupancy not classified as
“Assembly Group A” that is used for activities normally restricted to assembly
occupancies and limited to a period of less than thirty (30) calendar days of
assembly use.
27.28. Subsection 307.1, General, of the International Fire Code, 2012
2015 Edition, is hereby amended to read as follows:
307.1 General. Open burning is hereby prohibited in conformance
with the Puget Sound Clean Air Agency and the Department of Ecology
regulations.
28.29. Subsection 307.2, Permit required, of the International Fire Code,
2012 2015 Edition, is hereby deleted.
29.30. Section 308, Open Flames, of the International Fire Code, 2012
2015 Edition, is hereby amended to add a new subsection 308.5, Sky Lanterns, to
read as follows:
308.5 Sky Lanterns. The lighting and/or release of sky lanterns or like
materials shall be prohibited in the City of Renton.
30.31. Subsection 314.4, Vehicles, of the International Fire Code, 2012
2015 Edition, is hereby amended to read as follows:
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314.4 Vehicles. Liquid or gas‐fueled vehicles, fueled equipment, boats
or other motor craft shall not be located indoors except as follows:
1. Batteries are disconnected.
2. Fuel in fuel tanks does not exceed one‐quarter (1/4) tank or five
(5) gallons (19 L) (whichever is least).
3. Fuel tanks and fill openings are closed and sealed to prevent
tampering.
4. Vehicles, boats, other motor craft equipment, and fueled
equipment are not fueled or defueled within the building.
31.32. Subsection 401.3, Emergency responder notification, of the
International Fire Code, 2012 2015 Edition, is hereby amended by changing the
title to “Emergency services notification,” and to read as follows:
401.3 Emergency services notification. In the event an unwanted fire,
medical emergency, or hazardous material release occurs on a property, the
owner or occupant shall immediately report such condition to the Fire and
Emergency Services Department. Building employees and tenants shall
implement the appropriate emergency plans and procedures. No person
shall, by verbal or written directive, require any delay in the reporting of a
fire, medical emergency, or hazardous material release to the Fire and
Emergency Services Department.
401.3.1 Making false report. It shall be unlawful for a person to give,
signal, or transmit a false alarm.
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401.3.2 Alarm activations. Upon activation of a fire alarm signal,
employees or staff shall immediately notify the Fire and Emergency Services
Department.
401.3.3 Emergency evacuation drills. Nothing in this section shall
prohibit the sounding of a fire alarm signal or the carrying out of an
emergency evacuation drill in accordance with the provisions of Section 405.
32.33. Subsection 408.2, 403.2, Group A occupancies, of the
International Fire Code, 2012 2015 Edition, is hereby amended by adding new
subsections to read as follows:
408.2.3 403.2.5 Automated External Defibrillators (AED). Group A‐1
through A‐5 occupancies and special events, with an occupancy load or event
of three hundred (300) or more persons, shall have available and maintain an
AED on the premises.
408.2.3.1 403.2.5.1 Placement. The location of the AEDs shall be as
determined by the Fire Code Official with a one way travel distance not to
exceed six hundred (600) feet.
408.2.3.2 403.2.5.2 Notification. The Fire and Emergency Services
Department shall be notified in writing of the installation and location of an
AED on the premises.
408.2.3.3 403.2.5.3 AED Maintenance. AEDs shall be maintained as
per the manufacturer’s requirements.
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408.2.3.4 403.2.5.4 Automated External Defibrillator (AED) Training.
Where AEDs are required by this code, employees shall be trained in the use
of and be familiar with the locations of the AEDs.
33.34. Subsection 408.5, 403.8.1 Group I‐1 occupancies, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
408.5 403.8.1 Group I‐1 occupancies. Group I‐1 occupancies shall
comply with the requirements of Subsections 408.5.1 403.8.1.1 through
403.8.1.7. 408.5.5, Sections 401 through 406 and Subsections 408.12 through
408.12.8.
34.35. Subsection 408.6, 403.8.2 Group I‐2 occupancies, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
408.6 403.8.2 Group I‐2 occupancies. Group I‐2 occupancies shall
comply with the requirements of Subsections 408.6.1 403.8.2.1 through
408.6.2, 403.8.2.3, 401, 404 through 406, Sections 401 through 406 and
Subsections 408.12 403.13 through 408.12.8. 403.13.8. Drills are not
required to comply with the time requirements of Subsection 405.4.
35.36. Subsection 408.7, 403.8.3 Group I‐3 occupancies, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
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408.7 403.8.3 Group I‐3 occupancies. Group I‐3 occupancies shall
comply with the requirements of Subsections 408.7.1 403.8.3.1 through
408.7.4, 403.8.3.4. Sections 401 through 406 and Subsections 408.12 through
408.12.8.
36.37. Section 408, 403 Use and Occupancy‐Related Requirements,
Emergency Preparedness Requirements, of the International Fire Code, 2012
2015 Edition, is hereby amended by adding a new subsection to read as follows:
408.12 403.13 Boarding homes and residential care facilities (I‐1, I‐2,
I‐3, R‐2 and R‐4 occupancies). Facilities classified as nursing homes by
Washington State Administrative Code subsection 388‐97‐0001 shall comply
with Subsections 408.12.1 through 408.12.8. Facilities classified as boarding
homes by Washington State Administrative Code subsection 388‐78A‐2020
shall comply with Subsections 408.12.1 through 408.12.5 for those residents
who are unable to care for themselves because of special needs due to
health or age. Boarding homes shall comply with Subsections 408.12.6
through 408.12.8 regardless of the capabilities of their residents. R‐2 and R‐4
occupancies that do not fall under the State definition of boarding homes
(Washington Administrative Code subsection 388‐78A‐2020) are exempt
from requirements under Subsection 408.12.
408.12.1 403.13.1 Receiving facilities. The fire safety, emergency and
evacuation plans must include memoranda of understanding (MOU) with
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appropriate facilities that can receive residents with special needs if the host
facility must be evacuated.
408.12.2 403.13.2 Transportation agreements. The fire safety,
emergency and evacuation plans must include memoranda of understanding
(MOU) with transportation companies or services to provide sufficient
transportation resources for residents with special needs and their attending
staff in the event of an evacuation.
408.12.3 403.13.3 Residential tracking. The fire safety, emergency
and evacuation plans must include provisions for tracking residents with
special needs in the event of an evacuation. The facility must be able to
account for each resident’s method of transportation and destination
including residents who are picked up by non‐staff members, even if a
transfer of care occurs after the resident’s arrival at a secondary facility.
408.12.4 403.13.4 Medications and medical equipment. The fire
safety, emergency and evacuation plan must include provisions for
transporting medications and essential medical equipment for residents to
the receiving location in the event of an evacuation.
408.12.5 403.13.5 Access to patient medical records. Staff must have
access to patient medical records and information in the event of a disaster
or emergency. It is the responsibility of the facility operators to arrange for
secure records storage to access vital medical records even if residents or
patients have been evacuated to a secondary facility.
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408.12.6 403.13.6 Emergency communications. The facility must
maintain the ability to receive emergency warnings and public information
messages even during a power outage. A NOAA weather radio along with a
battery operated AM/FM radio provides sufficient warning and information
capability to meet this requirement. The facility must have an emergency
communications plan to communicate with off‐site staff to inform them of
the facility’s status, evacuations, or a need for increased staffing levels if
normal modes of communication are not operational. The emergency
communications plan will also address communication with the families of
residents regarding residents’ status, location and safety when the resident is
unable to carry out communications on their own.
408.12.7 403.13.7 Environment. The facility must have a plan and
readily accessible provisions to maintain a safe temperature environment
and adequate ventilation for residents in the event of a utility or equipment
outage. The facility must also provide non‐flame sources of lighting sufficient
to keep residents safe when moving around the facility. Candles or other
flame sources of heat and light are not approved due to the increased risk of
fire.
408.12.8 403.13.8 Supplies. The facility must have a minimum of a
three (3) day supply of non‐perishable food, water, medical, hygiene,
sanitation and other supplies necessary to provide a safe environment and
sustain the life, health, and comfort of the residents and the staff that care
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for them. All supplies must fit the dietary and medical needs of residents and
staff. The supplies should also be transported to the receiving facility during
an evacuation if the availability of the necessary supplies cannot be
guaranteed at the secondary location.
Exception: If there is backup power for refrigeration, the three (3)
days’ supply of food may be stored in any form.
37.38. Subsection 503.1, Where required, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
503.1 Where required. Fire apparatus access roads shall be provided
and maintained in accordance with Subsections 503.1.1 through 503.2.
38.39. Subsection 503.1.2, Additional access, of the International Fire
Code, 2012 2015 Edition, is hereby amended to add a new subsection, to read as
follows:
503.1.2.1 Two means of access. Two (2) means of approved access
shall be required when a complex of three (3) or more buildings is located
more than two hundred feet (200') from a public road. (RMC 4‐6‐060.H.5)
39.40. Subsection 503.2, Specifications, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
503.2 Specifications. Fire apparatus access roads shall be installed
and arranged in accordance with RMC 4‐4‐080 and 4‐6‐060.
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40.41. Subsection 503.4, Obstruction of fire apparatus access roads, of
the International Fire Code, 2012 2015 Edition, is hereby amended by adding a
new subsection, to read as follows:
503.4.1 Enforcement. The Fire and Emergency Services Department
may issue non‐traffic citations to vehicles parked in a fire lane or blocking a
fire hydrant in accordance with the Bail Schedule established by Renton
Municipal Court. The application of the above penalty shall not be held to
prevent the enforced removal of prohibited conditions.
41.42. Subsection 505.1, Address numbers, of the International Fire
Code, 2012 2015 Edition, is hereby amended by adding new subsections, to read
as follows:
505.1.1 Identification size. In order that the address identification is
plainly visible, the following minimum sizes, figures or numbers, in block style
in contrasting color shall be used in accordance with the following:
1. Single‐family residential houses – four inches (4").
2. Multi‐family residential, commercial, or small business: fifty
feet (50') or less setback – six inches (6"); more than fifty feet (50') setback –
ten inches (10").
3. Large commercial or industrial areas: one hundred feet (100')
or less setback – eighteen inches (18"); more than one hundred feet (100')
setback – twenty‐four inches (24").
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505.1.2 Rear Door Marking. When vehicle access is provided to the
rear of commercial, industrial and warehouse buildings, the rear doors
servicing individual businesses shall be marked to indicate address and/or
unit identification with letters or numbers at least four inches (4") high.
505.1.3 Suite numbers. Buildings consisting of separate suites with
the same building address shall have their suite number marked so that the
suite is readily identifiable and the numbers or letters sized as per Subsection
505.1.1.
Exception: Suites located on an interior hall or corridor shall have
lettering at least one inch (1") high.
42.43. Subsection 507.5.1, Where required, of the International Fire
Code, 2012 2015 Edition, is hereby amended to read as follows:
507.5.1 Where required. Where a portion of the facility or building
hereafter constructed or moved into or within the jurisdiction is more than
one hundred fifty feet (150') from a hydrant on a fire apparatus access road,
as measured by an approved route around the exterior of the facility or
building, on‐site fire hydrants and mains shall be provided where required by
the Fire Code Official.
Exceptions:
1. For Group R‐3 and Group U occupancies, the distance
requirement shall be three hundred feet (300').
2. Deleted.
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43.44. Section 510, Emergency Responder Radio Coverage, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
510.1 Purpose. The purpose of this section is to provide minimum
standards to ensure a reasonable degree of reliability for emergency services
communications from within certain buildings and structures within the City
to and from emergency communications centers. It is the responsibility of
the emergency service provider to get the signal to and from the building
site.
510.2 Applicability. This section applies to new construction permits
issued after the effective date of this section. A Certificate of Occupancy shall
not be issued to any structure if the building fails to comply with this section.
510.3 Building radio coverage. Except as otherwise provided, no
person shall maintain, own, erect, or construct any building or structure or
any part thereof, or cause the same to be done which fails to support
adequate radio coverage for City emergency services workers, including but
not limited to firefighters and police officers. For purposes of this section,
adequate radio coverage shall mean that the in‐building radio coverage is
sufficient to pass the testing procedures set forth in this section. Permits to
install any In‐Building Radio System will require a construction permit issued
by the City of Renton Development Services Division. Fire Department.
510.4 Exceptions. This section shall not apply to the following:
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510.4.1 Existing buildings or structures unless undergoing
renovation.
510.4.2 Single‐family and duplex residential buildings.
510.4.3 Structures that are fifty thousand (50,000) square feet in
size or less without subterranean storage or parking. The subterranean areas
shall not be exempt from these requirements.
510.4.4 Wood‐constructed residential structures four (4) stories
or less without subterranean storage or parking.
510.4.5 Buildings constructed prior to the implementation of this
section shall not be required to comply with public safety radio coverage
provisions of this section. However, should exempted structures undergo
renovations, restoration, significant modifications or provide an addition in
area greater than twenty percent (20%) of the footprint of the original
structure, exemption from the provisions of this section shall not apply.
510.5 Adequate radio coverage. Minimum signal strength of three (3)
micro volts shall be available in ninety‐five percent (95%) of all areas of the
building and ninety‐nine percent (99%) in elevators (measured at the primary
recall floor), stair shafts and Fire Command Centers when transmitted from
the Regional 800 MHz Radio System.
510.6 Minimum signal strength. Minimum signal strength of one (1)
micro volts received by the Regional 800 MHz Radio System when
transmitted from ninety‐five percent (95%) of all areas of the building and
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ninety‐nine percent (99%) in elevators (measured at the primary recall floor),
stair shafts and Fire Command Centers.
510.7 Frequency range.
510.7.1 The frequency range which must be supported shall be
public safety frequency spectrum as determined by the regional Radio
System operator in all areas of the building. Measurements in buildings for
the purpose of this section shall be to a portable radio of the type the City
and the 911 system then currently utilize. The Community and Economic
Development Administrator Fire Chief may designate alternate methods of
measuring the signal level, which satisfy appropriate levels of public safety
grade coverage.
510.7.2 The amplification system must be capable of future
modifications to a frequency range subsequently established by the City. If
the system is not capable of modification to future frequencies, then a new
system will need to be installed to accommodate the new frequency band.
510.8 Testing procedures.
510.8.1 When an in‐building radio system is required, and upon
completion of installation, it will be the building owner’s responsibility to
have the radio system tested to ensure that two‐way coverage on each floor
of the building is a minimum of ninety‐five percent (95%). All testing shall be
conducted by a technician in possession of a current FCC license, or a
technician certified by the Associated Public‐Safety Communications Officials
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International (APCO) or the Personal Communications Industry Association
(PCIA). All testing shall be done in the presence of the special inspector for
the City. Each floor of the building shall be divided into a grid of
approximately twenty (20) equal areas. A maximum of two (2) nonadjacent
areas will be allowed to fail the test. In the event that three (3) of the areas
fail the test, in order to be more statistically accurate, the floor may be
divided into forty (40) equal areas. In such event, a maximum of four (4)
nonadjacent areas will be allowed to fail the test. After the forty (40) area
test, if the system continues to fail, the building owner shall have the system
altered to meet the ninety‐five percent (95%) coverage requirement.
510.8.2 The test required by this section shall be conducted using
a portable radio of the type the City and the 911 system then currently
utilize. A spot located approximately in the center of a grid area will be
selected for the test, then the radio will be keyed to verify two‐way
communications to and from the outside of the building through the 911
system. Once the center spot has been selected, prospecting for a better
spot within the grid area will not be permitted.
510.8.3 The gain values of all amplifiers shall be measured and the
test measurement results shall be provided to the building owner, and shall
be kept on file with the building owner in the building. The measurements
can be compared and verified each year during the owner’s annual tests, as
provided herein. In the event that the measurement results become lost, the
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building owner shall notify the Building Code Official who will cause a rerun
of the acceptance test to establish the gain value.
510.8.4 When an in‐building radio system is required, the building
owner shall cause a technician in possession of a current FCC license, or a
technician certified by the APCO or the PCIA, to test all active components of
the system, including but not limited to amplifiers, power supplies and
backup batteries, a minimum of once every twelve (12) months. Amplifiers
shall be tested to ensure that the gain remains the same as that found upon
initial installation and acceptance. Backup batteries and power supplies shall
be tested under load for a one (1) hour test period. In the opinion of the
testing technician, if the battery exhibits symptoms of failure, the test shall
be extended for additional one (1) hour periods until the testing technician
confirms the integrity of the battery. All other active components shall be
checked to determine that they are operating within the manufacturer’s
specifications for the intended purpose. The technician shall prepare a
written report documenting the test findings, and the building owner shall
provide the Community and Economic Development Administrator with a
copy within ten (10) days of completion of testing.
510.8.5 Each building owner shall submit at least one (1) field
test, or as determined by the Community and Economic Development
Administrator, whenever structural changes occur to the building that would
materially change the original field performance tests by a consultant
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approved by the Community and Economic Development Administrator. The
performance test shall include, at minimum, a floor plan and the signal
strength in various locations of the building.
510.9 Amplification systems allowed.
510.9.1 Buildings and structures which cannot support the
required level of radio coverage shall be equipped with a radiating cable
system and/or an internal multiple antenna system with FCC type accepted
bi‐directional 800 MHz amplifiers, or systems otherwise approved by the
Community and Economic Development Administrator in order to achieve
the required adequate radio coverage.
510.9.2 If any part of the installed system or systems contains an
electronically powered component, the installed system or systems shall be
capable of operating on an independent battery system for a period of at
least twelve (12) hours without external power input. The battery system
shall automatically charge in the presence of external power input.
510.9.3 Amplification equipment must have adequate
environmental controls to meet the heating, ventilation, cooling and
humidity requirements of the equipment that will be utilized to meet the
requirements of this code. The area where the amplification equipment is
located also must be free of hazardous materials such as fuels, asbestos, etc.
All communications equipment including amplification systems, cable and
antenna systems shall be grounded with a single point ground system of five
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(5) ohms or less. The ground system must include an internal tie point within
three feet (3') of the amplification equipment. System transient suppression
for the telephone circuits, AC power, radio frequency cabling and grounding
protection are required as needed.
510.9.4 A public safety radio amplification system shall include
filters to reject frequencies below eight hundred fifty‐one (851) MHz and
frequencies above eight hundred sixty (860) MHz by a minimum of thirty‐five
(35) dB.
510.9.5 The following information shall be provided to the
Community and Economic Development Administrator by the builder: A
blueprint showing the location of the amplification equipment and
associated antenna systems which includes a view showing building access to
the equipment, and schematic drawings of the electrical, backup power,
antenna system and any other associated equipment relative to the
amplification equipment including panel locations and labeling.
510.10 510.8 Approved prior to installation. No amplification system
capable of operating on frequencies used by the Regional 800 MHz Radio
System shall be installed without prior coordination and approval of the
radio system licensee (Valley Communications) and any such system must
comply with any standards adopted by the King County Regional
Communications Board.
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510.11 510.9 Noncompliance. After discovery and notice of
noncompliance, the building owner is provided six (6) months to remedy the
deficiency and gain compliance.
510.12 510.10 Penalties. Any person violating any of the provisions of
the section shall be subject to penalties in accordance with the general
penalty provisions of RMC 1‐3‐1. In addition, any building or structure which
does not meet the requirements set forth in this code is hereby declared to
be a public nuisance, and the City may, in addition to seeking any other
appropriate legal remedy, pursue equitable remedies to abate said nuisance
in accordance with RMC 1‐3‐3.
510.13 510.11 Severability. If any subsection, sentence, clause,
phrase or portion of this section is for any reason held invalid or
unconstitutional by any court of competent jurisdiction, such portion shall be
deemed a separate, distinct, and independent provision and such holding
shall not affect the validity of the remaining portions hereof.
44.45. Subsection 602.1, Definitions, of the International Fire Code, 2012
2015 Edition, is hereby amended by adding the following definition:
POWER TAP. A listed device for indoor use consisting of an
attachment plug on one end of a flexible cord and two (2) or more
receptacles on the opposite end and over current protection.
45.46. Subsection 604.2, Where required, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
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604.2 Where required. Emergency and standby power systems shall
be provided where required by Subsections 604.2.1 through 604.2.20.
604.2.18.
46.47. Subsection 604.2, Where required, of the International Fire Code,
2012 2015 Edition, is hereby amended by adding new subsections, to read as
follows:
604.2.19 604.2.17 Group I‐1 and Group I‐2 Nursing Home
Occupancies. In addition to specific requirements listed elsewhere in the
codes referenced in Subsection 102.6, approved manually switched standby
power systems in new Group I‐1 and I‐2 occupancies shall be provided to
power the following operations:
1. Heating and refrigeration.
2. Communications and alarm systems.
3. Ventilation systems.
4. Emergency lighting.
5. Patient‐care related electrical circuits.
6. At least one (1) elevator used by residents.
Existing Group I‐1 and I‐2 occupancies and boarding homes will
have two (2) years from the effective date of the ordinance codified in this
section to comply with this subsection.
604.2.20 604.2.18 Automotive Fuel Dispensing Facilities. All new
commercial fuel dispensing facilities shall be provided with an approved
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generator quick connect tap box and transfer switch for a standby power
system to provide power to facilitate maintaining fuel dispensing during local
power outages or disaster.
47.48. Subsection 605.10, Portable, electric space heaters, of the
International Fire Code, 2012 2015 Edition, is hereby amended by adding a new
subsection, to read as follows:
605.10.5 Tip‐Over Switch. All portable electric space heaters shall be
equipped with an automatic tip‐over shut‐off switch.
Exception: Approved liquid‐filled portable heaters.
49. Chapter 6, Building Services and Systems, of the International Fire
Code, 2015 Edition, is hereby amended to add a new section, to read as follows:
SECTION 612
MOBILE FOOD FACILITIES
612.1 General. Mobile food facilities shall comply with this section.
612.2 Kitchen Hood. A Type I hood shall be installed at or above all
commercial cooking appliances and domestic cooking appliances used for
commercial purposes that produce grease laden vapors. Commercial kitchen
exhaust hoods shall comply with the requirements of the International
Mechanical Code. Hoods shall be inspected, tested and maintained in
accordance with NFPA 96.
612.3 Fire Extinguishers. Approved 2A:20BC and Type K rated fire
extinguishers shall be provided in each mobile food facility as determined by
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the Fire Code Official and the individual hazard presented by the individual
mobile food facility.
612.4 Liquefied petroleum gas (LP‐gas). LP‐gas shall be in
accordance with Chapter 61 and sections 612.4.1 and 612.4.2.
612.4.1 Maximum number and quantity. A maximum of two LP‐
gas containers (one hundred (100) pounds each) with a total aggregate water
capacity of two hundred (200) pounds is permitted at one mobile food
facility.
612.4.2 LP‐gas cylinder hoses. Hoses shall be designed for a
working pressure of three hundred fifty (350) psig with a safety factor of five
to one (5:1) and shall be continuously marked with LP‐gas, propane, three
hundred fifty (350) working pressure and manufacturer’s name or
trademark. Hose assemblies, after application of couplings, shall have a
design capacity of seven hundred (700) psig. Hose assemblies shall be leak
tested at time of installation at not less than the operating pressure of the
system in which they are installed.
612.4.3 LP‐gas cylinders. LP‐gas cylinders shall be secured in an
approved manner in an upright position. LP‐gas cylinders shall not be stored
within the facility at any time. If stored within a compartment, the
compartment shall have approved venting directly to the exterior and must
not allow venting to the interior of the facility at any time. If LP‐gas cylinder
storage is added to the rear of the facility, an appropriate, approved bumper
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shall be added to the rear of the facility to provide adequate impact
protection. Belly cylinder tanks shall be installed according to DOT
standards.
612.5 Location. Mobile food facilities shall not be located within
twenty feet (20’) of buildings, tents, canopies or membrane structures or
within ten feet (10’) of any other mobile food facility.
Exception: When mobile food facilities are positioned on public
streets, the distance from buildings may be reduced to five feet (5’). This
exception is designated for events lasting a maximum of no more than three
(3) consecutive calendar days in a row.
48.50. Subsection 806.1.1, Restricted Occupancies, of the International
Fire Code, 2012 2015 Edition, is hereby amended to read as follows:
806.1.1 Restricted occupancies. Natural cut trees shall be prohibited
in within ambulatory care facilities and Group A, E, I‐1, I‐2, I‐3, I‐4, M, R‐1, R‐2
providing licensed care to clients in one of the categories listed in IBC section
310.1 licensed by Washington State and R‐4 occupancies.
Exceptions:
1. Trees located in areas protected by an approved automatic
sprinkler system installed in accordance with Subsections 903.3.1.1 or
903.3.1.2 shall not be prohibited in Groups A, E, M, R‐1 and R‐2.
2. Trees treated with a flame retardant and renewed to maintain
flame resistance, subject to the approval of the Fire Code Official.
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3. Trees shall be allowed within dwelling units in Group R‐2
occupancies.
49.51. Chapter 8, Interior Finish, of the International Fire Code, 2012
2015 Edition, is hereby amended by adding a new section, to read as follows:
SECTION 809
ATRIUM FURNISHINGS
Atrium furnishings shall comply with Subsections 809.1 and 809.2.
809.1 Potential heat. Potential heat of combustible furnishings and
decorative materials within atria shall not exceed nine thousand (9,000) BTU
per pound (20,934 J/g) when located within an area that is more than twenty
feet (20') (6096 mm) below ceiling level sprinklers.
809.2 Decorative materials. Decorative material in atria shall be
noncombustible, flame resistant or treated with a flame retardant.
50.52. Subsection 901.5.1, Occupancy, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
901.5.1 Occupancy. It shall be unlawful to occupy any portion of a
building or structure until the required fire detection, alarm and suppression
systems have been tested and approved. All acceptance tests shall be
witnessed by the Fire and Emergency Services Department prior to
occupancy being granted.
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51.53. Subsection 901.6, Inspection, testing and maintenance, of the
International Fire Code, 2012 2015 Edition, is hereby amended by adding new
subsections, to read as follows:
901.6.3 Annual Certification Required. All sprinkler systems, fire
alarm systems, portable fire extinguishers, smoke removal systems, air
replenishment systems, and other fire protective or extinguishing systems
shall be certified annually by a qualified agency, except, hood fire
extinguishing systems shall be serviced every six (6) months. Documentation
of such servicing shall be provided as indicated in Subsection 901.6.
901.6.4 Annual Hazardous Systems Certification. All electronic
monitoring systems used in connection with flammable, combustible liquids
and/or hazardous materials shall be certified annually by a qualified agency.
Documentation of the system certifications shall be forwarded to the Fire
and Emergency Services Department indicating each system has been tested
and functions as required.
52.54. Subsection 903.2, Where required, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
903.2 Where required. Approved automatic sprinkler systems in new
buildings and structures shall be provided in the locations described in this
section.
All newly constructed buildings with a gross square footage of five
thousand (5,000) or greater square feet, regardless of type of use as well as
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zero lot line townhouses with an aggregate area of all connected townhouses
equaling five thousand (5,000) or greater square feet must be sprinklered.
Additions to existing buildings which would result in a gross floor area
greater than five thousand (5,000) square feet must be retrofitted with an
automatic sprinkler system.
Exception:
1. One‐time additions to International Building Code Group R‐3
occupancies of up to five hundred (500) square feet are permitted without
compliance with this section.
2. Single‐family and duplex dwellings and townhouses built in
compliance with the International Residential Code and meeting fire flow
and access requirements of the City of Renton.
When not required by other provisions of this chapter, a fire‐
extinguishing system installed in accordance with NFPA 13 may be used for
increases and substitutions allowed in Subsections 504.2, 504.3 506.3 506.2
and Table 601 of the Building Code.
53.55. Subsection 903.2.1.1, Group A‐1, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
903.2.1.1 Group A‐1. An automatic sprinkler system shall be provided
for Group A‐1 occupancies where one (1) of the following conditions exists:
1. The gross floor area exceeds five thousand (5,000) square feet;
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2. The fire area has an occupant load of three hundred (300) or
more;
3. The fire area is located on a floor other than the level of exit
discharge serving such occupancies; or
4. The fire area contains a multi‐theater complex.
54.56. Subsection 903.2.1.2, Group A‐2, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
903.2.1.2 Group A‐2. An automatic sprinkler system shall be provided
for group A‐2 occupancies where one (1) the following conditions exists:
1. The gross floor area exceeds five thousand (5,000) square feet;
2. The fire area has an occupant load of one hundred (100) or
more; or
3. The fire area is located on a floor other than the level of exit
discharge serving such occupancies.
55.57. Subsection 903.2.1.3, Group A‐3, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
903.2.1.3 Group A‐3. An automatic sprinkler system shall be provided
for Group A‐3 occupancies where one (1) of the following conditions exists:
1. The gross floor area exceeds five thousand (5,000) square feet;
2. The fire area has an occupant load of three hundred (300) or
more; or
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3. The fire area is located on a floor other than the level of exit
discharge serving such occupancies.
56.58. Subsection 903.2.1.4, Group A‐4, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
903.2.1.4 Group A‐4. An automatic sprinkler system shall be provided
for Group A‐4 occupancies where one (1) of the following conditions exists:
1. The gross floor area exceeds five thousand (5,000) square feet;
2. The fire area has an occupant load of three hundred (300) or
more; or
3. The fire area is located on a floor other than the level of exit
discharge serving such occupancies.
57.59. Subsection 903.2.1.5, Group A‐5, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
903.2.1.5 Group A‐5. An automatic sprinkler system shall be provided
for Group A‐5 occupancies in the following areas: concession stands, retail
areas, press boxes and other accessory use areas in excess of one thousand
(1,000) square feet.
58.60. Subsection 903.2.2, Group B ambulatory health care facilities, of
the International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
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903.2.2 Ambulatory care facilities. An automatic sprinkler system
shall be installed throughout all fire areas containing an ambulatory care
facility where either of the following conditions exists at any time:
1. Four (4) or more care recipients are incapable of self‐
preservation, whether rendered incapable by staff or staff has accepted
responsibility for care recipients already incapable.
2. One (1) or more care recipients who are incapable of self‐
preservation are located at other than the level of exit discharge serving such
a facility.
In buildings where ambulatory care is provided on levels other
than the level of exit discharge, an automatic sprinkler system shall be
installed throughout the entire floor where such care is provided as well as
all floors below, and all floors between the level of ambulatory care and the
nearest level of exit discharge, including the level of exit discharge.
59.61. Subsection 903.2.3, Group E, of the International Fire Code, 2012
2015 Edition, is hereby amended to read as follows:
903.2.3 Group E. An approved automatic sprinkler system shall be
provided for Group E occupancies as follows:
Exceptions:
1. Throughout all Group E fire areas greater than five thousand
(5,000) square feet in area.
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2. Throughout every portion of educational buildings below the
lowest level of exit discharge serving that portion of the building.
3. Portable school classrooms, provided the aggregate area of any
clusters of portable school classrooms does not exceed five thousand (5,000)
square feet, and clusters of portable school classrooms shall be separated as
required by the Building Code.
60.62. Subsection 903.2.4, Group F‐1, of the International Fire Code,
2012 2015 Edition, is hereby amended by changing the title to “Group B, F and S
Occupancies,” and to read as follows:
903.2.4 Group B, F and S Occupancies. An automatic sprinkler system
shall be provided throughout all buildings containing a Group B, F or S
occupancy with over five thousand (5,000) square feet of gross floor area.
903.2.4.1 Woodworking operations. An automatic sprinkler system
shall be provided throughout all group F‐1 occupancy fire areas that contain
woodworking operations in excess of two thousand five hundred (2,500)
square feet in area which generate finely divided combustible waste or which
use finely divided combustible materials.
61.63. Subsection 903.2.5, Group H, of the International Fire Code, 2012
2015 Edition, is hereby amended to read as follows:
903.2.5 Group H. Automatic sprinkler systems shall be provided in
high‐hazard occupancies as required in Subsections 903.2.5.1 through
903.2.5.3.
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903.2.5.1 General. An automatic sprinkler system shall be
installed in Group H occupancies.
903.2.5.2 Group H‐5 occupancies. An automatic sprinkler system
shall be installed throughout buildings containing Group H‐5 occupancies.
The design of the sprinkler system shall not be less than that required under
the International Building Code for the occupancy hazard classifications in
accordance with Table 903.2.5.2. Where the design area of the sprinkler
system consists of a corridor protected by one (1) row of sprinklers, the
maximum number of sprinklers required to be calculated is thirteen (13).
TABLE 903.2.5.2
GROUP H‐5 SPRINKLER DESIGN CRITERIA
LOCATION
OCCUPANCY HAZARD
CLASSIFICATION
Fabrication areas Ordinary Hazard Group 2
Service corridors Ordinary Hazard Group 2
Storage rooms without dispensing Ordinary Hazard Group 2
Storage rooms with dispensing Extra Hazard Group 2
Corridors Ordinary Hazard Group 2
903.2.5.3 Pyroxylin plastics. An automatic sprinkler system shall
be provided in buildings, or portions thereof, where cellulose nitrate film or
pyroxylin plastics are manufactured, stored or handled in quantities
exceeding one hundred (100) pounds.
62.64. Subsection 903.2.6, Group I, of the International Fire Code, 2012
2015 Edition, is hereby amended to read as follows:
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903.2.6 Group I. An automatic sprinkler system shall be provided
throughout buildings with a Group I fire area.
Exceptions:
1. An automatic sprinkler system installed in accordance with
Subsection 903.3.1.2 shall be permitted in Group I‐1 condition 1 facilities.
2. An automatic sprinkler system installed in accordance with
Subsection 903.3.1.3 shall be allowed in Group I‐1 facilities when in
compliance with all of the following:
2.1. A hydraulic design information sign is located on the system
riser;
2.2. Exception 1 of Subsection 903.4 is not applied; and
2.3. Systems shall be maintained in accordance with the
requirements of Subsection 903.3.1.2.
3. 2. An automatic sprinkler system is not required where Group I‐
4 day care facilities are at the level of exit discharge and where every room
where care is provided has at least one (1) exterior exit door.
4. 3. In buildings where Group I‐4 day care is provided on levels
other than the level of exit discharge, an automatic sprinkler system in
accordance with Subsection 903.3.1.1 shall be installed on the entire floor
where care is provided and all floors between the level of care and the level
of exit discharge, and all floors below the level of exit discharge, other than
areas classified as an open parking garage.
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63.65. Subsection 903.2.7, Group M, of the International Fire Code, 2012
2015 Edition, is hereby amended to read as follows:
903.2.7 Group M. An automatic sprinkler system shall be provided
throughout buildings containing a Group M occupancy where one (1) of the
following conditions exists:
1. Where a Group M gross floor area exceeds five thousand
(5,000) square feet.
2. Where a Group M fire area is located more than three (3)
stories above grade.
3. Where the combined area of all Group M fire areas on all floors,
including any mezzanines, exceeds five thousand (5,000) square feet.
4. Where a Group M occupancy that is used for the display and
sale of upholstered furniture and/or mattresses exceeds five thousand
(5,000) square feet.
64.66. Subsection 903.2.8, Group R, of the International Fire Code, 2012
2015 Edition, is hereby amended by adding new subsections, and to read as
follows:
903.2.8 Group R. An automatic sprinkler system installed in
accordance with Subsection 903.3 shall be provided throughout all buildings
with a Group R fire area.
903.2.8.1 Group R‐3 or R‐4 congregate residences. An automatic
sprinkler system installed in accordance with Subsection 903.3.1.3 shall be
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permitted in Group R‐3 or R‐4 congregate living facilities with sixteen (16) or
fewer residents.
903.2.8.1 Group R‐3. An automatic sprinkler system installed in
accordance with Subsection 903.3.1.3 shall be permitted in Group R‐3
occupancies.
903.2.8.2 Group R‐4 Condition 1. An automatic sprinkler system
installed in accordance with Subsection 903.3.1.3 shall be permitted in Group
R‐4 Condition 1 occupancies.
903.2.8.3 Group R‐4 Condition 2. An automatic sprinkler system
installed in accordance with Subsection 903.3.1.2 shall be permitted in Group
R‐4 Condition 2 occupancies. Attics shall be protected in accordance with
Subsection 903.2.8.3.1 or 903.2.8.3.2.
903.2.8.3.1 Attics used for living purposes, storage or fuel‐
fired equipment. Attics used for living purposes, storage or fuel‐fired
equipment shall be protected throughout with an automatic sprinkler system
installed in accordance with Subsection 903.3.1.2.
903.2.8.3.2 Attics not used for living purposes, storage or
fuel‐fired equipment. Attics not used for living purposes, storage or fuel‐
fired equipment shall be protected in accordance with one of the following:
1. Attics protected throughout by a heat detector system
arranged to activate the building fire alarm system in accordance with
Subsection 907.2.10.
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2. Attics constructed of noncombustible materials.
3. Attics constructed of fire‐retardant‐treated wood
framing complying with Subsection 23.3.2 of the International Building Code.
4. The automatic sprinkler system shall be extended to
provide protection throughout the attic space.
903.2.8.2 903.2.8.4 Care facilities. An automatic sprinkler system
installed in accordance with Subsection 903.3.1.3 shall be permitted in care
facilities with five (5) or fewer individuals in a single‐family dwelling.
903.2.8.3 903.2.8.5 Group R‐3 Occupancy. When the occupancy
has over five thousand (5,000) square feet of gross floor area.
903.2.8.4 903.2.8.6 Dwellings. When proposed within all
residential zones, clustered or constructed so that, when attached, the total
square foot gross floor area of all dwelling units exceeds five thousand
(5,000) square feet. For the purpose of this subsection, portions of buildings
separated by one (1) or more firewalls will not be considered a separate
building.
65.67. Subsection 903.2.9, Group S‐1, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
903.2.9 Group S‐1. An automatic sprinkler system shall be provided
throughout all buildings containing a Group S‐1 occupancy where one (1) of
the following conditions exists:
1. A Group S‐1 fire area exceeds five thousand (5,000) square feet.
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2. A Group S‐1 fire area is located more than three (3) stories
above grade plane.
3. The combined area of all Group S‐1 fire areas on all floors,
including any mezzanines, exceeds five thousand (5,000) square feet.
4. A Group S‐1 fire area used for the storage of commercial motor
vehicles trucks or buses where the fire area exceeds five thousand (5,000)
square feet.
5. A Group S‐1 occupancy used for the storage of upholstered
furniture or mattresses exceeds two thousand five hundred (2,500) square
feet (232 m2).
903.2.9.1 Repair garages. An automatic sprinkler system shall be
provided throughout all buildings used as repair garages in accordance with
Section 406 of the International Building Code, as shown:
1. Buildings having two (2) or more stories above grade plane,
including basements, with a fire area containing a repair garage exceeding
five thousand (5,000) square feet.
2. Buildings no more than one (1) story above grade plane,
with a fire area containing a repair garage exceeding five thousand (5,000)
square feet.
3. Buildings with repair garages servicing vehicles in
basements.
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4. A Group S‐1 fire area used for the repair of commercial
motor vehicles trucks or buses where the fire area exceeds five thousand
(5,000) square feet.
903.2.9.2 Bulk storage of tires. Buildings and structures where
the area for storage of tires exceeds twenty thousand (20,000) cubic feet
shall be equipped throughout with an automatic sprinkler system in
accordance with Subsection 903.3.1.1.
66.68. Subsection 903.2.10, Group S‐2 enclosed parking garages, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
903.2.10 Group S‐2 enclosed parking garages. An automatic sprinkler
system shall be provided throughout buildings classified as enclosed parking
garages in accordance with Subsection 406.4 of the International Building
Code as follows:
1. Where the fire area of the enclosed parking garage exceeds five
thousand (5,000) square feet; or
2. Where the enclosed parking garage is located beneath other
groups.
Exception: Enclosed parking garages located beneath Group R‐3
occupancies.
903.2.10.1 Commercial parking garages. An automatic sprinkler
system shall be provided throughout buildings used for storage of
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commercial motor vehicles trucks or buses where the fire area exceeds five
thousand (5,000) square feet.
67.69. Subsection 903.2.11, Specific building areas and hazards, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
903.2.11 Specific building areas and hazards. In all occupancies other
than Group U, an automatic sprinkler system shall be installed for building
design or hazards in the locations set forth in Subsections 903.2.11.1 through
903.2.11.6.
903.2.11.1 Stories without openings. An automatic sprinkler
system shall be installed throughout all stories, including basements, of all
buildings where the floor area exceeds one thousand five hundred (1,500)
square feet unless there is at least one (1) of the following types of exterior
wall openings:
1. Openings below grade that lead directly to ground level by
an exterior stairway complying with Section 1009 or an outside ramp
complying with Section 1010. Openings shall be located on the exterior wall
of the story on at least one (1) side. The required openings shall be
distributed so that the lineal distance between adjacent openings does not
exceed fifty feet (50').
2. Openings entirely above the adjoining ground level totaling
at least twenty (20) square feet in each fifty (50) linear feet, or fraction
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thereof, of exterior wall in the story on at least one (1) side. The required
openings shall be distributed so that the lineal distance between adjacent
openings does not exceed fifty feet (50'). The height of the bottom of the
clear opening shall not exceed forty‐four inches (44”) (1,188 mm) measured
from the floor.
903.2.11.1.1 Opening dimensions and access. Openings shall
have a minimum dimension of not less than thirty inches (30"). Such
openings shall be accessible to the fire department from the exterior and
shall not be obstructed in a manner that firefighting or rescue cannot be
accomplished from the exterior.
903.2.11.1.2 Openings on one side only. Where openings in a
story are provided on only one (1) side and the opposite wall of such story is
more than seventy‐five feet (75') from such openings, the story shall be
equipped throughout with an approved automatic sprinkler system or
openings as specified above shall be provided on at least two (2) sides of the
story.
903.2.11.1.3 Basements. Where any portion of a basement is
located more than seventy‐five feet (75’) (22,860 mm) from openings
required by Subsection 903.2.11.1, or where walls, partitions or other
obstructions are installed that restrict the application of water from hose
streams, the basement shall be equipped throughout with an approved
automatic sprinkler system.
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903.2.11.2 Rubbish and linen chutes. An automatic sprinkler system
shall be installed at the top of rubbish and linen chutes and in their terminal
rooms. Chutes shall have additional sprinkler heads installed at alternate
floors and at the lowest intake. Where a rubbish chute extends through a
building more than one (1) floor below the lowest intake, the extension shall
have sprinklers installed that are recessed from the drop area of the chute
and protected from freezing in accordance with Subsection 903.3.1.1. Such
sprinklers shall be installed at alternate floors beginning with the second
level below the last intake and ending with the floor above the discharge.
Chute sprinklers shall be accessible for servicing.
903.2.11.3 Buildings fifty‐five feet (55') or more in height. An
automatic sprinkler system shall be installed throughout buildings that have
one (1) or more stories with a floor level having an occupant load of thirty
(30) or more that is located fifty‐five feet (55') or more above the lowest
level of fire department vehicle access, measured to the finished floor.
Exceptions: Airport control towers.
1. Open parking structures.
2. Occupancies in Group F‐2.
903.2.11.4 Ducts conveying hazardous exhausts. Where required
by the International Mechanical Code, automatic sprinklers shall be provided
in ducts conveying hazardous exhaust, flammable or combustible materials.
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Exception: Ducts where the largest cross‐sectional diameter of
the duct is less than ten inches (10").
903.2.11.5 Commercial cooking operations. An automatic
sprinkler system shall be installed in a commercial kitchen exhaust hood and
duct system where an automatic sprinkler system is used to comply with
Section 904.
903.2.11.6 Other required suppression systems. In addition to
the requirements of Subsection 903.2, the provisions indicated in Table
903.2.11.6 also require the installation of a fire suppression system for
certain buildings and areas.
68.70. Subsection 903.2.12, During construction, of the International
Fire Code, 2012 2015 Edition, is hereby amended to read as follows:
903.2.12 During construction. Automatic sprinkler systems required
during construction, alteration and demolition operations shall be provided
in accordance with Section 3313.
69.71. Subsection 903.2, Where required, of the International Fire Code,
2012 2015 Edition, is hereby amended by adding new subsections, to read as
follows:
903.2.13 Automatic Sprinkler Systems in New Buildings.
903.2.13.1 Buildings over five thousand (5,000) square feet. A
fully automatic fire protection sprinkler system is to be installed in all new
buildings in excess of five thousand (5,000) square feet total gross floor area,
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regardless of vertical or horizontal fire barriers. Such sprinkler system shall
be designed, installed and tested as per Subsection 903.3.
903.2.13.2 Buildings less than five thousand (5,000) square feet.
A fully automatic fire protection sprinkler system may be required by the
Chief of the Fire and Emergency Services Department or the Fire Code
Official for buildings less than five thousand (5,000) square feet gross floor
area when, in their judgment, supported by written documentation from a
professional organization (such as NFPA, ICC, SBCC, U.L., ISO, etc.) verifies
that hazardous operations, hazardous contents, critical exposure problems,
limited accessibility to the building or other items may contribute to a
definite hazard.
903.2.14 Sprinkler Systems in Remodeled Buildings. The
requirements for the installation of fire protection sprinkler systems in
remodeled buildings shall be as indicated in Subsections 903.2.14.1 and
903.2.14.2.
903.2.14.1 Existing sprinklered buildings. When existing buildings
with full sprinkler systems are remodeled or added onto, the remodeled or
added on portion shall be fully sprinklered.
903.2.14.2 Existing non‐sprinklered buildings. When an existing
building is added onto or remodeled and the resulting total square foot gross
floor area exceeds five thousand (5,000) square feet, then the entire
structure shall be fully sprinklered. All existing non‐sprinklered buildings
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currently exceeding five thousand (5,000) square feet where a remodel,
alteration or repair exceeds fifty percent (50%) of the building valuation
within a three (3) year period shall have a sprinkler system installed
throughout. Valuation shall be determined from the King County Assessor
records at the time of the first application for a permit.
70.72. Subsection 903.3.1.2, NFPA 13R sprinkler systems, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
903.3.1.2 NFPA 13R sprinkler systems. Automatic sprinkler systems
in Group R occupancies up to and including four (4) stories in height shall be
permitted to be installed throughout in accordance with NFPA 13R. NFPA
13R systems shall be limited to buildings with a maximum gross floor area of
twelve thousand (12,000) square feet.
71.73. Subsection 903.4.2, Alarms, of the International Fire Code, 2012
2015 Edition, is hereby amended to read as follows:
903.4.2 Alarms. Approved audible and visible alarm notification
appliances shall be connected to every automatic sprinkler system in
accordance with Section 907 and throughout areas designated by the Fire
Code Official. Sprinkler water‐flow alarm devices shall be activated by water
flow equivalent to the flow of a single sprinkler of the smallest orifice size
installed in the system. Alarm devices shall be provided on the exterior of the
building in an approved location. Where a fire alarm system is installed,
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actuation of the automatic sprinkler system shall actuate the building fire
alarm system.
Exceptions:
1. With approval of the Fire Code Official, audible and visible
alarm notification appliances may be omitted for approved residential
sprinkler systems in single‐family or duplex dwelling units if not otherwise
specifically required. Audible alarm notification shall be provided and
accomplished by connecting the waterflow alarm initiating device to the
multiple‐station alarms, household fire alarm system or other approved
methods.
2. Alarms are not required for approved domestically supplied
local systems with ten (10) heads or less per building.
72.74. Subsection 903.4.3, Floor Control Valves, of the International Fire
Code, 2012 2015 Edition, is hereby amended to read as follows:
903.4.3 Floor Control Valves. Approved supervised indicating control
valves shall be provided at the point of connection to the riser on each floor.
Exception: When approved by the Fire Code Official in NFPA 13D and
NFPA 13R Systems.
73.75. Section 903, Automatic Sprinkler Systems, of the International
Fire Code, 2012 2015 Edition, is hereby amended by adding a new subsection, to
read as follows:
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903.7 Riser Room Access. All NFPA 13, 13R and any 13D systems
serving five (5) or more dwelling units, sprinkler system risers shall be located
in a dedicated room with an exterior door, lighting and heat. Exception: 13D
single and two‐family residences or townhome sprinkler systems with four
(4) units or less.
74.76. Subsection 904.11, 904.12, Commercial cooking systems, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
904.11 904.12 Commercial cooking systems. The automatic fire‐
extinguishing system for commercial cooking systems shall be of a type
recognized for protection of commercial cooking equipment and exhaust
systems of the type and arrangement protected. Pre‐engineered automatic
dry‐ and wet‐chemical extinguishing systems shall be tested in accordance
with UL 300 and listed and labeled for the intended application. Existing
suppression systems not in compliance shall be replaced with a conforming
system whenever any of the following occurs:
• Any modifications are made to the structure of the kitchen hood.
• Re‐arrangement of appliances under the hood requires change in
nozzle placement.
• Any additional cooking appliances are added to the cook line.
• The system can no longer be serviced due to the lack of available
manufacturer’s listed parts.
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• Lard or animal fats are replaced with one (1) or more cooking
medium that operates at higher temperatures than the suppression system
was designed and tested for in the UL listing.
If the manufacturer’s original listing was conducted using animal fats,
the business owner shall provide a letter to the Renton Fire and Emergency
Services Department certifying that the cooking system will only be used
with animal fats. A sign with three inches (3") high letters stating “Animal Fat
Oils Only” shall be installed on the front of the hood.
Existing wet‐chemical systems that are not in compliance with current
UL 300 Standards shall be updated. Wet‐chemical systems that were located
within the City on August 25, 2008, were required to be updated to UL 300
Standards by no later than August 25, 2010. All existing wet‐chemical
systems that were legally installed prior to annexation into City boundaries
are required to be updated within two (2) years from the effective date of
the annexation that brought the systems within the boundaries of the City. of
the ordinance codified in this chapter.
Other types of automatic fire‐extinguishing systems shall be listed
and labeled for specific use as protection for commercial cooking operations.
The system shall be installed in accordance with this code, its listing and the
manufacturer’s installation instructions. Automatic fire‐extinguishing systems
of the following types shall be installed in accordance with the referenced
standard indicated, as follows:
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1. Carbon dioxide extinguishing systems, NFPA 12.
2. Automatic sprinkler systems, NFPA 13.
3. Foam‐water sprinkler system or foam‐water spray systems,
NFPA 16.
4. Dry‐chemical extinguishing systems, NFPA 17.
5. Wet‐chemical extinguishing systems, NFPA 17A.
75.77. Subsection 905.3.1, Height, of the International Fire Code, 2012
2015 Edition, is hereby amended to read as follows:
905.3.1 Height. Class III standpipe systems shall be installed
throughout buildings where the floor level of the highest story is located
more than twenty feet (20') above the lowest level of the Fire and
Emergency Services Department vehicle access, or where the floor level of
the lowest story is located more than twenty feet (20') below the highest
level of Fire and Emergency Services Department vehicle access.
Exceptions:
1. Class I standpipes are allowed in buildings equipped throughout
with an automatic sprinkler system in accordance with Subsection 903.3.1.1
or 903.3.1.2.
2. Class I manual standpipes are allowed in open parking garages
where the highest floor is located not more than one hundred fifty feet (150')
above the lowest level of Fire and Emergency Services Department vehicle
access.
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3. Class I manual dry standpipes are allowed in open parking
garages that are subject to freezing temperatures, provided that the hose
connections are located as required for Class II standpipes in accordance with
Subsection 905.5.
4. Class I standpipes are allowed in basements equipped
throughout with an automatic sprinkler system.
5. Group R‐3 does not require standpipes.
76.78. Subsection 905.3, Required installations, of the International Fire
Code, 2012 2015 Edition, is hereby amended by adding a new subsection, to
read as follows:
905.3.9 High‐Rise Building Standpipes. Standpipe risers shall be
combination standpipe/sprinkler risers using a minimum pipe size of six
inches (6") diameter. Two (2) two and one‐half inches (2‐1/2") hose
connections shall be provided on every intermediate floor level landing in
every required stairway unless otherwise approved by the Fire Code Official.
Where pressure reduction valves (PRV) are required, each hose connection
shall be provided with its own PRV. The system shall be designed to provide a
minimum flow of three hundred (300) gpm at a minimum pressure of one
hundred fifty (150) psi (maximum two hundred (200) psi) at each standpipe
connection, in addition to the flow and pressure requirements contained in
NFPA 14.
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77.79. Subsection 905.8, Dry standpipes, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
905.8 Dry standpipes. Dry standpipes, when approved by the Fire
Code Official, are acceptable in other than high‐rise buildings.
78.80. Subsection 907.1.3, Equipment, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
907.1.3 Equipment. Systems and their components shall be listed and
approved for the purpose for which they are installed. All new alarm systems
shall be addressable. Each device shall have its own address and shall
annunciate individual addresses at a UL Central Station.
Exception: Systems that have not more than twelve (12) zones and
not more than five (5) devices on each zone.
79.81. Subsection 907.2.2, Group B, of the International Fire Code, 2012
2015 Edition, is hereby amended to read as follows:
907.2.2 Group B. A manual fire alarm system shall be installed in the
following Group B Occupancies:
1. Those having an occupant load of five hundred (500) or more
persons or more than one hundred (100) persons above or below the lowest
level of exit discharge.
2. Those that are two (2) or more stories in height or three
thousand (3,000) square feet or more in area.
3. The fire area contains an ambulatory care facility.
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Exception: Deleted.
80.82. Subsection 907.2.3, Group E, of the International Fire Code, 2012
2015 Edition, is hereby amended by deleting Exception number 2. 3.
81.83. Subsection 907.2.4, Group F, of the International Fire Code, 2012
2015 Edition, is hereby amended by deleting the Exception.
82.84. Subsection 907.2.7, Group M, of the International Fire Code, 2012
2015 Edition, is hereby amended by deleting Exceptions number 1 and 2.
83.85. Subsection 907.2.8.1, Manual Fire Alarm System, of the
International Fire Code, 2012 2015 Edition, is hereby amended by deleting
Exceptions 1 and 2.
84.86. Subsection 907.2.9, Group R‐2, of the International Fire Code,
2012 2015 Edition, is hereby amended by deleting Exceptions 1, 2, and 3.
85.87. Subsection 907.2.9, Group R‐2, of the International Fire Code,
2012 2015 Edition, is hereby amended by adding a new subsection, to read as
follows:
907.2.9.4 Multi‐family complexes. Multi‐family complexes with three
(3) or more separate buildings within the complex, including recreation
and/or day‐care buildings, shall be provided with approved fire alarm
systems regardless of size. The buildings within the complex shall have each
building monitored by an approved central station.
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86.88. Subsection 907.2, Where required – New buildings and
structures, of the International Fire Code, 2012 2015 Edition, is hereby amended
by adding a new subsection, to read as follows:
907.2.24 Structures in excess of three thousand (3,000) Square Feet.
An approved total coverage addressable manual and automatic fire alarm
system shall be provided in accordance with NFPA Standard 72 in all
structures in excess of three thousand (3,000) square feet of total floor area.
Exception:
For the purpose of Section 907, fire walls constructed in accordance
with Chapter 7 of the IBC, in Group R‐3 and U occupancies, shall not define
separate buildings.
87.89. Subsection 907.8.5, Maintenance, inspection and testing, of the
International Fire Code, 2012 2015 Edition, is hereby amended by adding a new
subsection, to read as follows:
907.8.5.1 Nonconforming alarm systems. In the event that an alarm
system does not meet these requirements, it shall be a further requirement
of this chapter that modifications necessary to meet these minimum levels
are made to the alarm system and subsequent testing is conducted prior to
any occupancy being granted.
88.90. Subsection 914.3, High‐rise buildings, of the International Fire
Code, 2012 2015 Edition, is hereby amended to read as follows:
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914.3 High‐rise buildings. High‐rise buildings shall comply with
Subsections 914.3.1 through 914.3.8.
89.91. Subsection 914.3, High‐rise buildings, of the International Fire
Code, 2012 2015 Edition, is hereby amended by adding new subsections, to read
as follows:
914.3.7 Air replenishment systems. All high‐rise buildings shall be
equipped with an approved rescue air replenishment system. The system
shall provide an adequate pressurized fresh air supply through a permanent
piping system for the replenishment of portable life sustaining air equipment
carried by Fire and Emergency Services Department, rescue and other
personnel in the performance of their duties. Location of access stations, as
well as installation and maintenance of the air replenishment systems, shall
meet the requirements as determined by the Fire Code Official. A
specifications document for the construction of air replenishing systems that
conforms to the breathing equipment used by the Renton Fire and
Emergency Services Department will be made available by the Fire Code
Official.
914.3.8 Fire equipment. A cabinet or other enclosed facility shall be
provided in every stairwell, smoke tower or such similar structure on
designated floors, commencing with the third floor, seventh floor and every
fourth floor above the seventh floor for the storage of fire hose and related
equipment. Facilities, cabinets, devices, hoses and related equipment shall
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be furnished by the building owner. All such equipment and the specific
location thereof shall be subject to the approval of the Fire Code Official.
These rooms will be inspected annually by the Fire and Emergency Services
Department and equipment replaced by the building owner or his/her
representative at the appropriate service life.
90.92. Subsection 1103.7.6, Group R‐2, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
1103.7.6 Group R‐2. A manual and automatic fire alarm system that
activates the occupant notification system in accordance with Subsection
907.6 shall be installed in existing Group R‐2 occupancies more than three
stories in height or with more than sixteen (16) dwelling or sleeping units.
Exceptions:
1. Where each living unit is separated from other contiguous living
units by fire barriers having a fire‐resistance rating of not less than three
quarters (0.75) of an hour, and where each living unit has either its own
independent exit or its own independent stairway or ramp discharging at
grade.
2. A separate fire alarm system is not required in buildings that
are equipped throughout with an approved supervised automatic sprinkler
system installed in accordance with Subsection 903.3.1.1 or 903.3.2.2
903.3.1.2 and having a local alarm to notify all occupants.
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3. A fire alarm system is not required in buildings that do not have
interior corridors serving dwelling units and are protected by an approved
automatic sprinkler system installed in accordance with Subsection 903.3.1.1
or 903.3.1.2, provided that dwelling units either have a means of egress door
opening directly to an exterior exit access that leads directly to the exits or
are served by open‐ended corridors designed in accordance with Subsection
1026.6, Exception 4. 1027.6, Exception 3.
4. A fire alarm system is not required in buildings that do not
have interior corridors serving dwelling units, do not exceed three (3) stories
in height and comply with both of the following:
4.1 Each dwelling unit is separated from other contiguous
dwelling units by fire barriers having a fire‐resistance rating of not less than
three‐quarters (¾) of an hour.
4.2 Each dwelling unit is provided with hardwired,
interconnected smoke alarms as required for new construction in Subsection
907.2.11.
91.93. Section 3317, Safeguarding roofing operations, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
3317.1 General. Roofing operations utilizing heat‐producing systems
or other ignition sources shall be conducted in accordance with Subsections
3317.2 through 3317.4 and Chapter 35.
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3317.2 Asphalt and tar kettles. Asphalt and tar kettles shall be
operated in accordance with Section 303.
3317.3 Fire extinguishers for roofing operations. Fire extinguishers
shall comply with Section 906. There shall be not less than one (1)
multipurpose portable fire extinguisher with a minimum 3‐A 40B:C rating on
the roof being covered or repaired.
3317.4 Fire Safety. The roofing contractor shall notify the Fire and
Emergency Services Department before leaving the site of torch‐applied
roofing system and report each day’s completion and the presence of any
hot spots or fires that were suppressed during the roofing process.
92.94. Subsection 5001.5, Permits, of the International Fire Code, 2012
2015 Edition, is hereby amended to read as follows:
5001.5 Permits. Permits shall be required as set forth in Subsections
105.6 and 105.7.
When required by the Fire Code Official, permittees shall apply for
approval to permanently close a storage, use, or handling facility. Such
application shall be submitted at least thirty (30) days prior to the
termination of the storage, use, or handling of hazardous materials. The Fire
Code Official is authorized to require that the application be accompanied by
an approved facility closure plan in accordance with Subsection 5001.6.3.
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All new installations and/or modifications or additions to existing
systems shall require plan review and permit fees as stipulated in the City of
Renton Fee Schedule Brochure.
93.95. Subsection 5003.2.6, Maintenance, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
5003.2.6 Maintenance. In addition to the requirements of Subsection
5003.2.3, equipment, machinery, and required detection and alarm systems
associated with hazardous materials shall be maintained in an operable
condition. Defective containers, cylinders and tanks shall be removed from
service, repaired or disposed of in an approved manner. Defective
equipment or machinery shall be removed from service and repaired or
replaced. Required detection and alarm systems shall be replaced or repaired
where defective. All monitoring systems used in connection with hazardous
materials shall be certified at least annually by a qualified agency.
Documentation of the system certification shall be forwarded to the Fire and
Emergency Services Department indicating the system has been tested and
functions as required.
94.96. Subsection 5003.9, General Safety Precautions, of the
International Fire Code, 2012 2015 Edition, is hereby amended to read as
follows:
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2703.9 General Safety Precautions. General precautions for the safe
storage, handling or care of hazardous materials shall be in accordance with
Subsections 5003.9.1 through 5003.9.11.
95.97. Subsection 5003.9, General Safety Precautions, of the
International Fire Code, 2012 2015 Edition, is hereby amended to add a new
subsection, to read as follows:
5003.9.11 Manufacturer’s limitations. The storage and use of
hazardous materials shall not exceed the manufacturer’s limitations on shelf
life and any other restrictions on use.
98. Subsection 5303.5.3, Securing Compressed Gas Containers, Cylinders
and Tanks, of the International Fire Code, 2015 Edition, is hereby amended to
read as follow:
5303.5.3 Securing compressed gas containers, cylinders and tanks.
Compressed gas containers, cylinders and tanks shall be secured to prevent
falling caused by contact, vibration or seismic activity. Securing of
compressed gas containers, cylinders and tanks shall be by one (1) of the
following methods:
1. Securing containers, cylinders and tanks to a fixed object with
one (1) or more restraints. Restraints shall be constructed of approved
materials such as metal chains, metal cables or other materials as approved
by the Fire Code Official.
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2. Securing containers, cylinders and tanks on a cart or other
mobile device designed for the movement of compressed gas containers,
cylinders or tanks.
3. Nesting of compressed gas containers, cylinders and tanks at
container filling or servicing facilities or in seller’s warehouses not accessible
to the public. Nesting shall be allowed provided the nested containers,
cylinders or tanks, if dislodged, do not obstruct the required means of egress.
4. Securing of compressed gas containers, cylinders and tanks to
or within a rack, framework, cabinet or similar assembly designed for such
use.
Exception: Compressed gas containers, cylinders and tanks in the
process of examination, filling, transport or servicing.
96.99. Subsection 5601.1, Scope, of the International Fire Code, 2012
2015 Edition, is hereby amended to read as follows:1
5601.1 Scope. The provisions of this chapter shall govern the
possession, manufacture, storage, handling, sale and use of explosives,
explosive materials, fireworks and small arms ammunition. The indoor use of
pyrotechnics in the performing arts in conjunction with theatrical, musical, or
similar productions before a proximate audience, performers, or support
personnel as allowed by WAC 212‐17‐350, is hereby prohibited.
Exceptions:
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1. The Armed Forces of the United States, Coast Guard or National
Guard.
2. Explosives in forms prescribed by the official United States
Pharmacopoeia.
3. The possession, storage and use of small arms ammunition
when packaged in accordance with DOTn packaging requirements.
4. The possession, storage and use of not more than one (1)
pound (0.454 kg) of commercially manufactured sporting black powder,
twenty (20) pounds (9 kg) of smokeless powder and ten thousand (10,000)
small arms primers for hand loading of small arms ammunition for personal
consumption.
5. The use of explosive materials by federal, state and local
regulatory, law enforcement and fire agencies acting in their official
capacities.
6. Special industrial explosive devices which in the aggregate
contain less than fifty (50) pounds (23 kg) of explosive materials.
7. The possession, storage and use of blank industrial‐power load
cartridges when packaged in accordance with DOTn packaging regulations.
8. Transportation in accordance with DOTn 49 CFR Parts 100–185.
9. Items preempted by federal regulations.
97.100. Subsection 5601.1.3 Fireworks, of the International Fire Code,
2012 2015 Edition, is hereby amended to read as follows:
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5601.1.3 Fireworks. The possession, sale, and discharge of all
fireworks are prohibited in the City of Renton, as of May 21, 2005.
Exceptions:
Possession, storage, and discharge of fireworks may be authorized
by the Fire Code Official or City Council for special events or public displays
pursuant to an operational fire code permit or other applicable permit issued
in compliance with the Renton Municipal Code and other applicable laws,
including but not limited to Part VI and Part VII of Chapter 212‐17, as now or
hereafter amended.
1. Storage and handling of fireworks as allowed in Section 5604.
2. Manufacture, assembly and testing of fireworks as allowed in
Section 5605.
3. Displays authorized by the City Council under permit issued
pursuant to City Code, and the Washington Administrative Code, if required.
4. The possession, storage, sale, handling, and use of specific
types of Division 1.4G fireworks where allowed by applicable laws,
ordinances and regulations, provided such fireworks comply with CPSC 16
CFR, Parts 1500 and 1507, and DOTn 49 CFR, Parts 100 – 178, 185 for
consumer fireworks.
98.101. Subsection 5601.2.4.2, Fireworks display, of the International
Fire Code, 2012 2015 Edition, is hereby amended by changing the title to “Public
Display; Insurance Required,” and to read as follows:
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5601.2.4.2 Public Display; Insurance Required. Any applicant shall, at
the time of issuance of such license, submit to the City proper evidence of
public liability and property damage insurance and such applicant shall
maintain the insurance in a company or companies approved by the City with
amounts as follows: One million dollars ($1,000,000.00) or more for injuries
to any one (1) person in one (1) accident or occurrence; two million dollars
($2,000,000.00) or more for injuries to two (2) or more persons in any one (1)
accident or occurrence; one million dollars ($1,000,000.00) for damage to
property in any one (1) accident or occurrence. Such insurance shall name
the City as an additional insured and shall not be cancelable except by a
forty‐five (45) day pre‐cancellation notice in writing to the City. Further, the
insurance required herein shall be primary insurance as respects the City.
Any insurance, self‐insurance, or insurance pool coverage maintained by the
City shall be in excess of the insurance required herein and shall not
contribute with it.
99.102. Subsection 5601.2.4.2, Fireworks display, of the International
Fire Code, 2012 2015 Edition, is hereby amended by adding a new subsection, to
read as follows:
5601.2.4.2.1 Pyrotechnic Operator Required. Every City‐authorized
display of fireworks shall be handled and supervised by a state licensed
pyrotechnic operator.
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100.103. Subsection 5601.7, Seizure, of the International Fire Code, 2012
2015 Edition, is hereby amended by adding new subsections, changing the title
to “Seizure/Penalty,” and to read as follows:
5601.7 Seizure/Penalty. The City of Renton may employ either, or
both, of the following processes.
5601.7.1 Seizure. The Fire Code Official is authorized to remove or
cause to be removed or disposed of in an approved manner, at the expense
of the owner, explosives, explosive materials or fireworks offered or exposed
for sale, stored, possessed or used in violation of this chapter.
5601.7.2 Penalty. Any violation of this chapter on section related
to fireworks classified as “consumer” by RCW 70.77.136, as now or
hereinafter amended, shall be an infraction only and punishable as a class 1
civil infraction under RCW 7.80.120. RMC 1‐3‐2 entitled Civil Penalties,
except pPossession, sale or discharge of fireworks not classified as
“consumer” by statute, as now or hereafter amended, shall be subject to
such fines and penalties as set forth in RCW 70.77.488, 70.77.540, and
Chapter 212‐17 WAC.
101.104. Subsection 5704.2.11, Underground Tanks, of the International
Fire Code, 2012 2015 Edition, is hereby amended to read as follows:
5704.2.11 Underground Tanks. Underground storage of flammable
and combustible liquids in tanks shall comply with Subsection 5704.2 and
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Subsections 5704.2.11.1 through 5704.2.11.5.3. Corrosion protection shall
comply with WAC 173‐360‐305.
All new underground storage tanks shall conform to the standards as
defined in the RMC 4‐5‐120, “Underground Storage Tank Secondary
Containment Regulations Ordinance” (RMC 4‐5‐120). All provisions of the
“Underground Storage Tank Secondary Containment Ordinance” RMC 4‐5‐
120 shall apply to the installation, use, maintenance, and abandonment of
underground storage tanks. All unauthorized releases from underground
storage tanks shall be reported in conformance with RMC 4‐5‐120.K, Release
Reporting Requirements. Leaking tanks shall be promptly emptied and
removed from the ground and abandoned in accordance with Subsection
5704.2.14. All new above‐ground and underground tank installations and
modifications or additions to existing systems shall be subject to plan review
and installation fees as described in the City of Renton Fee Schedule
Brochure.
102.105. Subsection 5704.2.11.5, Leak prevention, of the International
Fire Code, 2012 2015 Edition, is hereby amended by adding a new subsection, to
read as follows:
5704.2.11.5.3 Leak Detection System Maintenance and Certification.
Leak detection devices and monitoring systems installed in accordance with
this subsection shall be inspected and tested at least annually by a qualified
third party, and the test results maintained on site for at least one (1) year.
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103.106. Appendix B104.2, Area separation, of the International Fire
Code, 2012 2015 Edition, is hereby amended to read as follows:
Appendix B104.2 Area separation. Portions of buildings, which are
separated by one (1) or more four (4) hour firewalls constructed in
accordance with the International Building Code, without openings, and
provided with a thirty‐inch (30") parapet, are allowed to be considered as
separate fire areas.
107. Appendix B105, Fire‐Flow Requirements For Buildings, of the
International Fire Code, 2015 Edition, is hereby amended to read as follows:
SECTION B105
FIRE‐FLOW REQUIREMENTS FOR BUILDINGS
B105.1 One‐ and two‐family dwellings. The minimum fire‐flow and
flow duration requirements for one (1)‐ and two (2)‐family dwellings having a
fire‐flow calculation area that does not exceed three thousand six hundred
(3,600) square feet (344.5 m2) shall be one thousand (1,000) gallons per
minute (3785.4 L/min) for one (1) hour. Fire‐flow and flow duration for
dwellings having a fire‐flow calculation area in excess of three thousand six
hundred (3,600) square feet (344.5m2) shall not be less than that specified in
Table B105.1(2).
Exception: A reduction in required fire‐flow of fifty percent (50%), as
approved, is allowed when the building is equipped with an approved
automatic sprinkler system.
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B105.2 Buildings other than one (1)‐ and two (2)‐family dwellings.
The minimum fire‐flow and flow duration for buildings other than one (1)‐
and two (2)‐family dwellings shall be as specified in Table B105.1(2).
Exception: A reduction in required fire‐flow of up to seventy‐five
percent (75%), as approved, is allowed when the building is provided with an
approved automatic sprinkler system installed in accordance with
Subsections 903.3.1.1 or 903.3.1.2. The resulting fire‐flow shall not be less
than one thousand five hundred (1,500) gallons per minute (5678 L/min) for
the prescribed duration as specified in Table B105.1(2).
D. FIRE HYDRANTS:
1. Required for Construction: All buildings constructed within the City of
Renton shall be served by fire hydrants installed in accordance with the
requirements of this Section.
a. Plans Required Prior to Permit: No building permit shall be issued
until plans required under this Chapter have been submitted and approved in
accordance with the provisions contained in this Chapter.
b. Installation Timing: No construction beyond the foundation shall
be allowed until hydrants and mains are in place, unless approved by the
appropriate City authority, following appropriate application and a finding that
there is no life or safety threat involved.
c. Upgrade of Existing Hydrants Required: In addition, presently
existing fire hydrants which do not conform with the requirements and
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standards of this Section when replaced shall be replaced with hydrants which
do conform to the standards and requirements of this Section.
2. Fire Hydrant Requirements in Commercial, Business, Industrial and
Manufacturing Areas:
a. Installation Required: The owner of any building hereafter
constructed or used in the City which building or structure is not located or
accessible within one hundred fifty feet (150') of any fire hydrant and such
building or structure being located or situated in any area zoned and to be used,
or actually used for any commercial, business, industrial or manufacturing
purpose shall, at his or her expense, install or cause to have installed fire hydrant
or hydrants together with the necessary pipes, appurtenances and connections
in order to connect and hook on said hydrant or hydrants to the City’s existing
water supply. It shall be unlawful a criminal misdemeanor for any person to own,
occupy or use any building or structure as defined in RMC 8‐4‐24.B, C and D,
unless such building or structure is located within one hundred fifty feet (150') of
any fire hydrant.
b. Number and Location of Hydrants: The number and location of
such hydrants shall be in accordance with good fire engineering practice and
standards, the size, location, and construction to comply with the rules and
regulations of the American Insurance Association formerly known as the
National Board of Fire Underwriters in Appendix J of the 2012 Water System
Plan Update, adopted by City of Renton Resolution No. 4154 on August 13, 2012,
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as now or hereinafter amended, and all of such installations to be duly approved
by the Fire Department prior to its acceptance thereof by the City.
c. Applicability to Annexed Properties: The aforesaid requirements
shall likewise apply to any such building or structure as hereinabove defined
which is hereafter annexed to the City.
3. Fire Hydrants in Other Areas: The owner or party in control of any
building hereafter constructed in or annexed to the City and which said structure
or building is used for school, church, rest home, hospital or multiple residential
apartments (four (4) individual apartment units or more) or any other place of
public assembly, and wheresoever located, shall at his expense install or cause to
be installed fire hydrant or hydrants unless adequate and sufficient hydrants are
located or accessible within one hundred fifty feet (150') of any such building or
structure. The number, location, size and type of such hydrant or hydrants to be
installed shall be as specified in RMC 8‐4‐24.B, further reference hereby had
thereto, and all of such installation to be approved by the City Fire Department.
4. Fire Hydrants; Special Locations: In addition to the foregoing
requirements, additional hydrant or hydrants may be required or separately
required in areas which are being utilized for open storage of flammable
products, including flammable liquids, or other areas of special fire hazards with
spacing and floor requirements based on the fire protection required in each
instance; the number, size, type and location of hydrants for the aforesaid
AGENDA ITEM #6. k)
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purpose shall be as specified in subsection D.2 of this Section and all of such
installations to be subject to the approval of the Fire Department.
5. Multiple Uses – Contract: In the event that the installation of any such
fire hydrant or hydrants as above set forth, and the connecting system
pertaining thereto, should benefit two (2) or more properties then the owners of
such benefited properties shall share the cost of such installation in the
proportion of the benefits so derived. Whenever an owner is required to install
such fire hydrant or fire hydrants under the provision of this Section and which
installation will benefit outer properties not owned or controlled by such owner,
then in any such case such owner may apply to the City for an agreement under
the provisions of the Municipal Water and Sewer Facilities Act known as chapter
261 of the Sessions Laws of 1959 35.91 RCW and any such agreement between
such owner and the City shall run for a period not to exceed five (5) years and
thus permit such owner to recover a portion of the cost of such initial installation
from other parties in the event of any such future hook up or connection. Such
contract shall further provide that the owner of any building or structure
subsequently erected shall not be permitted, during the term of the aforesaid
contract, to make any hook up or connection to the City’s water system or to any
such hydrant until such owner has paid his proportionate fair share of the initial
cost of such installation as set forth in said contract. Any such agreement
entered into between such owner causing such installation and the City shall be
filed for record with the King County Auditor’s Recorder’s office and thereupon
AGENDA ITEM #6. k)
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such filing shall constitute due notice of the terms and requirements therein
specified to all other parties. The City further reserves the right, upon approval
of the City Council, to participate in the installation of any oversized water line
extensions or additional or extra improvements relative to such installations.
6. Fire‐Flow Requirements:
a. Basis for and Computation of Fire‐Flow Requirement: The fire‐
flow requirement applied by the Fire Marshal under the provisions of this section
shall be based upon criteria established in Appendix B of the International Fire
Code as amended, added to or adopted herein. Appendix B of the International
Fire Code is hereby adopted by reference. One copy of that document shall be
filed in the City Clerk’s office and be available for use and examination by the
public.
b. Unknown Fire‐Flow: Where the existing fire‐flow is not known or
cannot be easily determined, it shall be required of the developer to compute
the available fire‐flow using standards and criteria set forth at Renton City
Ordinance No. 3056 in Appendix J of the 2012 Water System Plan Update,
adopted by City of Renton Resolution No. 4154 on August 13, 2012, as now or
hereinafter amended.
7. Residential Sprinkling Permitted: When the fire‐flow is less than one
thousand (1,000) gallons per minute but greater than five hundred (500) gallons
per minute, then residential structures shall be permitted to be served by
sprinklers unless the Fire Chief has made a written finding that the public safety,
AGENDA ITEM #6. k)
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health or welfare will be threatened, stating the factors upon which such finding
is based, in which case residential structures shall not be permitted to be
constructed at such location.
8. Number of Hydrants Required: The number of fire hydrants that shall
be required for the new construction or a defined risk shall be based on the
amount of fire‐flow that is required to protect said risk. The requirement shall be
one hydrant per one thousand (1,000) g.p.m. fire‐flow.
9. Location of Hydrants:
a. Minimum Distances from Structures: These fire hydrants shall be
located no closer than fifty feet (50') from the structure and no greater than
three hundred feet (300'). The primary hydrant shall be not further than one
hundred fifty feet (150') from the structure.
10. Hydrant Accessibility: Hydrants shall not be obstructed by any
structure or vegetation, or have the hydrant visibility impaired within a distance
of one hundred fifty feet (150') in any direction of vehicular approach to the
hydrant. All hydrants are to be accessible to Fire Department pumpers over
roads capable of supporting such fire apparatus.
a. Fire Marshal Discretion: The Fire Marshal shall have discretion to
determine the location of the hydrants based upon a review of the location of
the existing utilities, topography and the characteristics of the building or
structure; minor deviations may be granted by Fire Department approval of
written requests.
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11. Design and Installation Requirements: The installation of all fire
hydrants shall be in accordance with sound engineering practices. In addition,
the following requirements shall apply to all building construction projects:
a. Two (2) copies of detailed plans or drawings, accurately indicating
the location of all valves and fire hydrants to be installed shall be submitted to
the Fire Marshal prior to the commencement of any construction.
b. All fire hydrants must be approved by the City of Renton, Public
Works Department.
c. All construction of the fire hydrant installation and its attendant
water system connection shall conform to the design standards and
specifications of the City of Renton.
d. Fire hydrant installation shall be adequately protected against
vehicular damage in accordance with RMC 4‐6‐010.A.
e. An auxiliary gate valve shall be installed at the main line tee to
permit the repair and replacement of the hydrant without disruption of water
service.
f. All hydrants shall stand plumb, ±3°, to be set to the finished grade
with the bottom flange two inches (2") above ground or curb grade and have no
less than thirty‐six inches (36") in diameter of clear area about the hydrant for
the clearance of hydrant wrenches on both outlets and on the control valve.
AGENDA ITEM #6. k)
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g. The port shall face the most likely route of approach and location
of the fire truck while pumping; distance from pumper port to street curb shall
be no further than twelve feet (12'), all as determined by the Fire Marshal.
h. The lead from the service main to the hydrant shall be no less than
six inches (6") in diameter. Any hydrant leads over fifty feet (50') in length from
water main in hydrant shall be no less than eight inches (8") in diameter.
i. All hydrants newly installed in single family residential areas shall be
supplied by not less than six inch (6") mains, and shall be capable of delivering
one thousand (1,000) g.p.m. fire‐flow over and above average maximum
demands at the farthest point of the installation. Hydrant leads up to fifty feet
(50') long may be six inches (6") in diameter.
j. All hydrants shall conform to the latest revised City of Renton
Standard Detail and Specifications.
k. All pipe shall meet City of Renton standards per pursuant to RMC 4‐
6‐010.A.
l. The maximum distance between fire hydrants in single family use
district zones shall be six hundred feet (600').
m. The maximum distance between fire hydrants in commercial,
industrial and apartment (including duplex) use district zones shall be three
hundred feet (300').
n. Lateral spacing of fire hydrants shall be predicated on hydrants
being located at street intersections.
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o. The appropriate water authority and Fire Department shall be
notified in writing of the date the fire hydrant installation and its attendant
water connection system will be available for use.
p. The Fire Marshal shall be notified when all newly installed hydrants
or mains are placed in service.
q. Where fire hydrants are not in service, they shall be identified as
being out of service by a method approved by the Fire Marshal.
12. Special Requirements for Buildings More Than Two Hundred Feet
(200') from a Street Property Line: The requirements of this Section apply to all
building construction projects in which buildings are located or are to be located
such that any portion is more than two hundred feet (200') in vehicular travel
from a street property line, except detached single family dwellings:
a. Buildings that have required fire‐flows of less than two thousand
five hundred (2,500) g.p.m. may have fire hydrants on one (1) side of the
building only.
b. When the required fire‐flow is over two thousand five hundred
(2,500) g.p.m., the fire hydrants shall be served by a main which loops around
the building or complex of buildings and reconnects back into a distribution
supply main.
c. The number of fire hydrants that shall be required for the new
construction or a defined risk shall be based on the amount of fire‐flow that is
required to protect said risk. The requirement shall be one (1) hydrant per one
AGENDA ITEM #6. k)
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thousand (1,000) g.p.m. fire flow. These fire hydrants shall be located no closer
than fifty feet (50') from the structure and no greater than three hundred feet
(300'). All hydrants are to be accessible to Fire Department pumpers over roads
capable of supporting such fire apparatus. The Fire Marshal shall determine the
location of the hydrants based upon a determination of utility, topography and
building or structure; minor deviations may be granted by Fire Department
approval of written requests.
13. Water System Requirements for Hydrants: All fire hydrants shall be
served by a municipal or quasi‐municipal water system, or as otherwise
approved by the Fire Marshal.
14. Service and Testing of Hydrants: All hydrants shall be subject to
testing, inspection and approval by the Fire Control Division Department.
15. Prohibited Hydrants: The installation of flush type hydrants is
prohibited unless approved by the Fire Marshal and such approval shall be given
only when permitted fire hydrants would be dangerous or impractical. The
showing of such danger or impracticability shall be the burden of the builder.
16. Dead End Mains Prohibited: Provisions shall be made wherever
appropriate in any project for looping all dead end or temporarily dead end
mains. A minimum fifteen foot (15') easement shall be required. Construction
plans must be approved by the Public Works Department as per this Section and
other applicable City regulations prior to commencement of construction.
AGENDA ITEM #6. k)
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17. Meter or Detection Required for Private Water or Fire Service:
Services for fire protection must be metered or detector checkered at the
expense of the owner and fitted with such fixtures only as are needed for fire
protection and must be entirely disconnected from those used for other
purposes.
18. Use for Other Than Fire Protection Prohibited: In no case will any tap
be made upon any pipe used for fire service purposes or any tank connected
therewith, nor shall the use of any water be permitted through any fire service
nor through any pipes, tanks or other fixtures therewith connected for any
purposes except the extinguishing of fire on such premises or testing flows for
fire control purposes.
19. Changes Requiring Increased Fire Protection: Whenever any change
in the use, occupancy or construction of any premises or purposes as
hereinabove defined require any increased fire and hydrant protection, the
owner, owners or person in charge of such premises shall proceed promptly
toward securing adequate protection and all such installation or changes to be
completed providing for such increased fire protection, prior to the use or
occupancy of such facilities.
20. Violation of This Section and Penalties: Unless otherwise specified,
violations of this Section are misdemeanors subject to RMC 1‐3‐1. Each day upon
which a violation occurs or continues constitutes a separate offense.
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SECTION IX. Subsection 4‐5‐120.J.5, Fee, of Chapter 5, Building and Fire Prevention
Standards, of Title IV (Development Regulations) of the Renton Municipal Code is amended as
follows:
5. Fee: The application for a permit pursuant to this Section shall be
accompanied by the fee stipulated in RMC 4‐1‐150, Fire Prevention Fees the City
of Renton Fee Schedule.
SECTION X. Subsection 301.3.4.1 Fire protection systems, of subsection 4‐5‐130.B.2,
of section 4‐5‐130, International Property Maintenance Code, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code is
amended as follows:
301.3.4.1 Fire protection systems: All fire suppression and alarms
systems shall be maintained in a working condition and inspected as required by
the Fire and Emergency Services Department.
SECTION XI. Subsection 301.3.4.3 Fire inspections, of subsection 4‐5‐130.B.2, of
section 4‐5‐130, International Property Maintenance Code, of Chapter 5, Building and Fire
Prevention Standards, of Title IV (Development Regulations) of the Renton Municipal Code is
amended as follows:
301.3.4.3 Fire inspections: Periodic Fire and Emergency Services
Department inspections may be required at intervals set forth by the Fire Chief.
SECTION XII. Footnote 8, Requirement, of subsection 4‐6‐060.F.2, Minimum Design
Standards for Public Streets and Alleys, of Chapter 6, Street and Utility Standards, of Title IV
(Development Regulations) of the Renton Municipal Code is amended as follows:
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8 Requirement: Either fire sprinklers shall be provided as approved by
the Fire & Emergency Services Department or a clear roadway area shall be
provided for emergency vehicles midblock. All of the clear area must be 20 feet
in width for vehicular movement with a minimum length of 50 feet and
maximum length of 100 feet, so as to provide emergency access to homes within
150 feet. Along the clear area only, the planting strip would not be required and
the clear area will be in place of the landscaping area.
SECTION XIII. Subsection 4‐6‐060.H.3, Turnaround Design, of Chapter 6, Street and
Utility Standards, of Title IV (Development Regulations) of the Renton Municipal Code is
amended as follows:
3. Turnaround Design: The hammerhead turnaround shall have a design
approved by the Administrator and the Fire Department and Emergency
Services.
SECTION XIV. Subsection 4‐6‐060.H.4, Cul‐de‐Sac Design, of Chapter 6, Street and
Utility Standards, of Title IV (Development Regulations) of the Renton Municipal Code is
amended as follows:
4. Cul‐de‐Sac Design: Cul‐de‐sacs shall have a minimum paved and
landscaped radius of forty‐five feet (45') with a right‐of‐way radius of fifty‐five
feet (55') for the turnaround. A landscaped center island with a radius of twenty
feet (20') delineated by curbing shall be provided in the cul‐de‐sac. The
landscaping shall be maintained by the homeowners’ association or adjacent
AGENDA ITEM #6. k)
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property owners. The cul‐de‐sac turnaround shall have a design approved by the
Administrator and the Fire and Emergency Services Department.
SECTION XV. Subsection 4‐6‐060.H.6, Waiver of Turnaround, of Chapter 6, Street and
Utility Standards, of Title IV (Development Regulations) of the Renton Municipal Code is
amended as follows:
6. Waiver of Turnaround: The requirement for a turnaround or cul‐de‐
sac may be waived by the Administrator with approval of the Fire and Emergency
Services Department when the development proposal will not create an
increased need for emergency operations pursuant to RMC 4‐9‐250C, Waiver
Procedures.
SECTION XVI. Subsection 4‐8‐060.C, Application Location, of Chapter 8, Permits
– General and Appeals, of Title IV (Development Regulations) of the Renton Municipal
Code is amended as follows:
C. APPLICATION LOCATION:
All land use, building, and public works applications addressed in this Title
shall be filed with the Development Services Division. All fire permits shall be
filed with the Fire Prevention Bureau Department.
SECTION XVII. Subsection 4‐9‐110.E.2, Referrals, Recommendations of Department,
of Chapter 9, Permits – Specific, of Title IV (Development Regulations) of the Renton Municipal
Code, is amended as follows:
2. Referrals, Recommendations of Department: The Development
Services Division shall transmit copies of the proposed mobile home park plan to
AGENDA ITEM #6. k)
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the Public Works Department, the health agency, the Fire and Emergency
Services Department and copies to other department heads and agencies as
necessary for their review and recommendation. Two (2) copies shall be retained
by the Hearing Examiner. These departments and agencies shall make, within
the scope of their municipal functions, their respective recommendations
regarding the mobile home park plan to the Development Services Division, in
writing, not less than fifteen (15) days prior to the date of hearing.
SECTION XVIII. Subsection 4‐9‐240.C.3, Exemptions for Special Sales and Ancillary
Events Promoting and Located on the Site of an Existing Permanent Business and Not Requiring
a Separate Business License, of Chapter 9, Permits – Specific, of Title IV (Development
Regulations) of the Renton Municipal Code, is amended as follows:
3. Exemptions for Special Sales and Ancillary Events Promoting and
Located on the Site of an Existing Permanent Business and Not Requiring a
Separate Business License: If determined by the Community and Economic
Development Administrator to be of limited duration with minimal impact on
neighboring properties, such special sales/events shall not require issuance of a
temporary use permit but may require a permit from the Fire Prevention Bureau
Department and/or King County Health Department.
SECTION XIX. Subsection 4‐9‐240.K.3.j, Inspections, of Chapter 9, Permits – Specific, of
Title IV (Development Regulations) of the Renton Municipal Code, is amended as follows:
j. Inspections: The temporary homeless encampment shall permit
regular inspections by the City, including the Police Department and the Fire and
AGENDA ITEM #6. k)
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99
Emergency Services Department, and King County Health Department, to check
compliance with the standards for the temporary homeless encampment.
SECTION XX. Subsection 4‐9‐240.N, Other Required Permits, of Chapter 9, Permits –
Specific, of Title IV (Development Regulations) of the Renton Municipal Code, is amended as
follows:
N. OTHER REQUIRED PERMITS:
The temporary use may also require permits and inspections from both the
Fire and Emergency Services Department and/or Development Services Division
to ensure that the temporary use is in compliance with Fire/Building Codes.
SECTION XXI. The definitions of “Fire Chief” and “Fire Department” in section 4‐11‐060,
Definitions F, of Chapter 11, Definitions, of Title IV (Development Regulations) of the Renton
Municipal Code, are amended as follows:
FIRE CHIEF: The City of Renton Fire Chief or designee chief administrative officer
of the Renton Regional Fire Authority.
FIRE DEPARTMENT: The Renton Fire Department Renton Regional Fire Authority.
SECTION XXII. The definitions of “Hazardous Materials” and “Hazardous Materials
Inventory Statement” in section 4‐11‐080, Definitions H, of Title IV (Development Regulations)
of the Renton Municipal Code, is amended as follows:
HAZARDOUS MATERIALS: Those chemicals or substances which are physical or
health hazards as defined and classified in Article 80 of the Uniform Chapter 50
of the International Fire Code as adopted or amended by the City whether the
materials are in usable or waste condition; and any material that may degrade
AGENDA ITEM #6. k)
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groundwater quality when improperly used, stored, disposed of, or otherwise
mismanaged. RMC 4‐3‐050R, Generic Hazardous Materials List, provides a list of
common substances that may be hazardous materials. Article VI‐A of the
Uniform Appendix H of the International Fire Code provides further information,
explanations, and examples of hazardous materials.
HAZARDOUS MATERIALS INVENTORY STATEMENT: A form provided by the
Department or the Fire Prevention Bureau Department and completed by a
facility owner that provides specified information regarding hazardous materials
at the facility.
SECTION XXIII. Section 5‐3‐2, Salaries of Appointive Officers, of Chapter 3, Salaries, of
Title V (Finance and Business Regulations) of the Renton Municipal Code, is amended as
follows:
5‐3‐2 SALARIES OF APPOINTIVE OFFICERS:
The appointive officers shall receive such salaries as are fixed and established by
City of Renton ordinances and such salaries shall be paid in equal semi‐monthly
installments unless otherwise determined by the City Council or by State law. For
the purpose of this Section the appointive officers are those appointed by the
Mayor and whose appointment is subject to confirmation by the City Council.
They shall include, among others: Chief Administrative Officer, Administrative
Services Administrator, Hearing Examiner, Human Resources and Risk
Management Administrator, Public Works Administrator, Community Services
Administrator, Community and Economic Development Administrator, City
AGENDA ITEM #6. k)
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Attorney, Police and Fire Chief as per applicable civil service laws, and the City
Clerk.
SECTION XXIV. Subsection 5‐12‐5.A of Chapter 12, Adult Entertainment Standards, of
Title V (Finance and Business Regulations) of the Renton Municipal Code, is amended as
follows:
A. The Fire and Emergency Services Department and the Community and
Economic Development Department for reports on compliance with all
applicable fire, building and zoning codes of the City,
SECTION XXV. The definition of “Substantial Public Services” in subsection 5‐22‐2,
Definitions, of Title V (Finance and Business Regulations) of the Renton Municipal Code, is
amended as follows:
SUBSTANTIAL PUBLIC SERVICES: A material increase in the amount, scope or
level of necessary fire, police, traffic control, crowd control, or other public
resources above those that would normally be required without the event. With
respect to police resources, “substantial public services” means resources for
crowd management or traffic control required for the event. It also includes
instances where Fire and Emergency Services Department personnel are
impacted by the volume of participants, or when environmental conditions are
such that the impact to the crowds would be anticipated and that these
conditions would reduce the effectiveness of on‐duty personnel requiring the
recall of sufficient personnel to assist the participants as well as maintaining the
required level of service to the City.
AGENDA ITEM #6. k)
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SECTION XXVI. Section 8‐4‐35, Interference with Fire Hydrants Prohibited, of Chapter
4, Water, of Title VIII (Health and Sanitation) of the Renton Municipal Code, is amended as
follows:
8‐4‐35 INTERFERENCE WITH FIRE HYDRANTS PROHIBITED:
It shall be unlawful for any person except when duly authorized by the
Planning/Building/Public Works Administrator, or who shall be a member of the
Fire Department, to open, operate, close, turn on, turn off, interfere with, attach
any pipe or hose to or connect anything with any fire hydrant belonging to the
City.
SECTION XXVII. The definition of “Authorized Emergency Vessel” in section 9‐3‐2,
Definitions, of Title IX (Public Ways and Property) of the Renton Municipal Code, is amended as
follows:
AUTHORIZED EMERGENCY VESSEL: Any authorized vessel or watercraft of the
City Police Department, City Fire Department, King County Sheriff’s Department,
the United States Government, and State of Washington authorized patrol
vessels or watercraft.
SECTION XXVIII. Subsection 9‐11‐2.H, Structure Address, of Chapter 11, Street Grid
System, of Title IX (Public Ways and Property) of the Renton Municipal Code, is amended as
follows:
H. Structure Address: One address shall be assigned to each building, except
residential accessory buildings, and except nonresidential buildings that have
more than one street frontage with approval by the Fire Department and
AGENDA ITEM #6. k)
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103
Emergency Services. In the event of planned urban development, office park, or
industrial complex which incorporates several buildings, or has the potential to
add one or more buildings, provision shall be made to allow for buildings to be
addressed as separate addresses, one per building. In the event address
numbers are not available for more than one building, alphabetical suffixes for
each building in the complex shall be applied. Structure addresses shall be
expressed in whole numbers, with no fractional appendages.
SECTION XXIX. This ordinance shall be in full force and effect on July 1, 2016. A
summary of this ordinance shall be published in the City’s official newspaper. The summary
shall consist of this ordnance’s title.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2016.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2016.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1922:5/27/16:scr
AGENDA ITEM #6. k)
AB - 1654
City Council Regular Meeting - 06 Jun 2016
SUBJECT/TITLE: Consultant Agreement with Parametrix, Inc. for the Duvall Avenue
NE (NE 10th Street to NE Sunset Blvd/SR 900) Improvements Project
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Flora Lee, Transportation Design Project Manager
EXT.: 7303
FISCAL IMPACT SUMMARY:
The project has a total budget of $4,670,000 and is funded through a combination of a W ashington State
Transportation Improvement Board (TIB) grant in the amount of $3,468,289 and a City match in the amount of
$1,201,711. The amount budgeted for design engineering is $667,000. The proposed consultant agreement
with Parametrix, Inc. for design is $390,848 and is within budget.
SUMMARY OF ACTION:
The City was awarded the State of Washington Transportation Improvement Board (TIB) grant in the amount of
$3,468,289 for the design and construction to improve Duvall Avenue NE from NE 10th Street to NE Sunset Blvd (SR
900).
This project may begin design work now and is anticipated to construct in mid -2017. Improvements will
include:
1. Full depth reclamation of the roadway from NE 10th Street to NE 12th Street.
2. Complete the missing link sidewalk separated by a planter strip on the west side from NE 10th Street to
NE 12th Street.
3. Channelize new bicycle lanes to connect to existing bicycle lanes at NE Sunset Blvd.
4. Illumination on the west side from NE 10th Street to NE 12th Street.
5. Overlay and channelization from NE 12th Street to NE Sunset Blvd, a left turn -lane into NE 12th Street,
and two-way left-turn lanes.
This project will increase mobility for all modes of travel in a north-south corridor connecting South King County to the
Eastside (utilized by commuters as an alternative to the congested I-405) and will also significantly improve safety for
non-motorized users. The proposed agreement is within budget and considered reasonable.
EXHIBITS:
A. Agreement
B. Project Vicinity Map
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Local Agency A&E Professional Services Negotiated Hourly
Rate Consultant Agreement for consultant services for the Duvall Avenue NE (NE 10th Street to NE Sunset
Blvd/SR 900) Improvements Project with Parametrix, Inc. in the amount of $390,848.
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 14
Revised 4/10/2015
Local Agency A&E Professional Services
Negotiated Hourly Rate Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba’s):
Address Federal Aid Number
UBI Number Federal TIN or SSN Number
Execution Date Completion Date
1099 Form Required
Yes No
Federal Participation
Yes No
Project Title
Description of Work
Yes No DBE Participation
Yes No MBE Participation
Yes No WBE Participation
Yes No SBE Participation
Maximum Amount Payable:
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G &HUWL¿FDWLRQ'RFXPHQWV
Exhibit H Liability Insurance Increase
Exhibit I Alleged Consultant Design Error Procedures
Exhibit J Consultant Claim Procedures
([KLELW.7,%*UDQW$JUHHPHQWand Grant Application
CAG-16-063
Parametrix, Inc.
1019 39th Ave SE, Suite 100, Puyallup, WA 98374 N/A
600 135 349 91-0914810
April 30, 2018
Duvall Avenue NE, NE 10th Street to Sunset Boulevard
Engineering services for design improvements on Duvall Avenue NE, NE 10th Street to Sunset Boulevard
to restore the paved surface, and fill in missing non-motorized facilities such as sidewalks and bicycle
lanes, illumination, and channelization.
$390,848
Agreement Number:CAG-16-063
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 2 of 14
Revised 4/10/2015
THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this
AGREEMENT, between the ,
hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this
AGREEMENT, hereinafter called the “CONSULTANT.”
WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1)
RIWKLV$*5((0(17DQGKHUHDIWHUFDOOHGWKH³6(59,&(6 ´DQGGRHVQRWKDYHVXI¿FLHQWVWDIIWRPHHWWKHUHTXLUHG
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
WRSURIHVVLRQDOUHJLVWUDWLRQLIDSSOLFDEOHDQGKDVVLJQL¿HGDZLOOLQJQHVVWRIXUQLVKFRQVXOWLQJVHUYLFHVWR
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I. General Description of Work
7KHZRUNXQGHUWKLV$*5((0(17VKDOOFRQVLVWRIWKHDERYHGHVFULEHG6(59,&(6DVKHUHLQGH¿QHGDQG
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
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SERVICES as designated elsewhere in this AGREEMENT.
II. General Scope of Work
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hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
III. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
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JURXSVRULQGLYLGXDOVDVPD\EHUHTXHVWHGE\WKH$*(1&<7KH$*(1&<ZLOOSURYLGHWKH&2168/7$17
VXI¿FLHQWQRWLFHSULRUWRPHHWLQJVUHTXLULQJ&2168/7$17SDUWLFLSDWLRQ7KHPLQLPXPUHTXLUHGKRXUVRUGD\V¶
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.”
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
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The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number: CAG-16-063
City of Renton
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 3 of 14
Revised 4/10/2015
3DUWLFLSDWLRQIRU'LVDGYDQWDJHG%XVLQHVV(QWHUSULVHV '%( RU6PDOO%XVLQHVV(QWHUSULVHV 6%( LIUHTXLUHG
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FRPPHQFHPHQWRIWKLV$*5((0(17WKHDPRXQWVDXWKRUL]HGWRHDFK¿UPDQGWKHLUFHUWL¿FDWLRQQXPEHUZLOO
be shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime
&2168/7$17LVD'%(FHUWL¿HG¿UPWKH\PXVWFRPSO\ZLWKWKH&RPPHUFLDO8VHIXO)XQFWLRQ &8) UHJXODWLRQ
RXWOLQHGLQWKH$*(1&<¶V³'%(3URJUDP3DUWLFLSDWLRQ3ODQ´DQGSHUIRUPDPLQLPXPRIRIWKHWRWDODPRXQW
RIWKLV$*5((0(17,WLVUHFRPPHQGHGEXWQRWUHTXLUHGWKDWQRQ'%(3ULPH&2168/7$176SHUIRUP
DPLQLPXPRIRIWKHWRWDODPRXQWRIWKLV$*5((0(17
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All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
$OOHOHFWURQLF¿OHVSUHSDUHGE\WKH&2168/7$17PXVWPHHWWKHUHTXLUHPHQWVDVRXWOLQHGLQ([KLELW³&±
Preparation and Delivery of Electronic Engineering and other Data.”
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by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be
without liability or legal exposure to the CONSULTANT.
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If to AGENCY:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
If to CONSULTANT:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
IV. Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing
by the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the
AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this
AGREEMENT titled “Completion Date.”
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
&2168/7$17$SULRUVXSSOHPHQWDO$*5((0(17LVVXHGE\WKH$*(1&<LVUHTXLUHGWRH[WHQGWKHHVWDEOLVKHG
completion time.
Agreement Number: CAG-16-063
Flora Lee
City of Renton
1055 S Grady Way, 5th Floor
Renton WA 98055
flee@rentonwa.gov
425-430-7303
425-430-7376
Happy Longfellow
Parametrix, Inc.
1019 39th Avenue SE, Suite 100
Puyallup WA 98374
hlongfellow@parametrix.com
253-604-6600
855-542-6353
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 4 of 14
Revised 4/10/2015
V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
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A.Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate,
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negotiated hourly rates shown in Exhibits “D” and “E” attached hereto and by reference made part of this
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UDWHVVKDOOEHPHPRULDOL]HGLQD¿QDOZULWWHQDFNQRZOHGJHPHQWEHWZHHQWKHSDUWLHV6XFK¿QDOZULWWHQ
acknowledgement shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted
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IROORZLQJ)<(GDWH XSRQZULWWHQUHTXHVWRIWKH&2168/7$17RUWKH$*(1&<7KHZULWWHQUHTXHVWPXVW
EHPDGHWRWKHRWKHUSDUW\ZLWKLQQLQHW\ GD\VIROORZLQJWKH&2168/7$17¶V)<(GDWH,IQRVXFKZULWWHQ
UHTXHVWLVPDGHWKHFXUUHQWGLUHFW UDZ ODERUUDWHVDQGFODVVL¿FDWLRQVDVVKRZQRQ([KLELWV³'´DQG³(´
will remain in effect for the twelve (12) month period.
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PRQWKSHULRG$Q\DJUHHGWRUHQHJRWLDWHGUDWHVVKDOOEHPHPRULDOL]HGLQD¿QDOZULWWHQDFNQRZOHGJHPHQW
EHWZHHQWKHSDUWLHV6XFK¿QDOZULWWHQDFNQRZOHGJHPHQWVKDOOEHLQFRUSRUDWHGLQWRDQGEHFRPHDSDUWRIWKLV
$*5((0(17,IUHTXHVWHGWKH&2168/7$17VKDOOSURYLGHFXUUHQWSD\UROOUHJLVWHUDQGFODVVL¿FDWLRQVWRDLG
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$*(1&<VKDOOSHUIRUPDQDXGLWRIWKH&2168/7$17¶VERRNVDQGUHFRUGVWRGHWHUPLQHWKH&2168/7$17¶V
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applicable for the twelve (12) month period.
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of the AGREEMENT.
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FORVHRILWV¿VFDO\HDU$QDSSURYHGXSGDWHGLQGLUHFWFRVWUDWHVKDOOEHLQFOXGHGLQWKHFXUUHQW¿VFDO\HDUUDWHV
under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These rates
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indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in effect until the
updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during the provisional
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acknowledgement.
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Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 5 of 14
Revised 4/10/2015
B. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the actual cost to the CONSULTANT.
These charges may include, but are not limited to, the following items: travel, printing, long distance telephone,
supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed only to lowest
price available, unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the
rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the
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Air, train and rental card costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR)
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C. Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under
this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one (1.)
The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII, “Extra
Work.” No minimum amount payable is guaranteed under this AGREEMENT.
D. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in
A and B above. The monthly billings shall be supported by detailed statements for hours expended at the rates
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the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles,
salary rates, and present duties of those employees performing work on the SERVICES at the time of the
interview.
E. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be
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AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data, and other
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Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT
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AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to
any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may
pursue with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
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F. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
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payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
6WDWH$XGLWRU:6'27¶V,QWHUQDO$XGLW2I¿FHDQGRUDWWKHUHTXHVWRIWKH$*(1&<¶V3URMHFW0DQDJHU
Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 6 of 14
Revised 4/10/2015
VI. Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached
hereto and by this reference made part of this AGREEMENT.
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consultant cost estimate unless a prior written approval has been issued by the AGENCY.
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shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be
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each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With
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The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
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&2168/7$17WRFDUU\RXWWKHVHUHTXLUHPHQWVLVDPDWHULDOEUHDFKRIWKLV$*5((0(17ZKLFKPD\UHVXOWLQWKH
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
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The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
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DJUHHGWRSD\DQ\FRPSDQ\RUSHUVRQRWKHUWKDQDERQD¿GHHPSOR\HHZRUNLQJVROHO\IRUWKH&2168/7$17DQ\
fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
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&2168/7$17RQO\DQGQRWRIWKH$*(1&<DQGDQ\DQGDOOFODLPVWKDWPD\DULVHXQGHUDQ\:RUNPHQ¶V
Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
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persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 7 of 14
Revised 4/10/2015
VIII. Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
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In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F”
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in
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or directives issued pursuant thereto.
IX. Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
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In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
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termination of this AGREEMENT, plus any direct non-salary costs incurred up to the time of termination of this
AGREEMENT.
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CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
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any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
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date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
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performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
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be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs in accordance with the termination for other than default clauses listed previously.
Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 8 of 14
Revised 4/10/2015
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CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
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set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
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Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY
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changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be
considered as Extra Work and will be paid for as herein provided under section XIII “Extra Work.”
XI. Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
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binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
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parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
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appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
XII. Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE) and the AGENCY and
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from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the
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Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 9 of 14
Revised 4/10/2015
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the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
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the STATE and /or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
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sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
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vendors, of any tier, or any other persons for whom the STATE and/or AGENCY may be legally liable, the defense
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or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
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DQGHPSOR\HHVKDUPOHVVIURPDOOFODLPVGHPDQGVRUVXLWVDWODZRUHTXLW\DULVLQJLQZKROHRULQSDUWIURPWKH
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
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agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
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provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
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employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable.
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Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
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any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
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HPSOR\HHVRULWVDJHQWVDJDLQVWWKH67$7(DQGRUWKH$*(1&<DQGVROHO\IRUWKHSXUSRVHRIWKLVLQGHPQL¿FDWLRQ
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RCW. This waiver has been mutually negotiated by the Parties.
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construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper
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with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
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Commissioner pursuant to Title 48 RCW.
Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 10 of 14
Revised 4/10/2015
Insurance Coverage
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aggregate for each policy period.
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DQ\³$XWR´ 6\PERO XVHGLQDQDPRXQWQRWOHVVWKDQDRQHPLOOLRQGROODU FRPELQHGVLQJOH
limit for each occurrence.
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consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured
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waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
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All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
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execution of this AGREEMENT to:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
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section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the
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third parties be limited in any way.
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The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
Agreement Number: CAG-16-063
Flora Lee
City of Renton
1055 S Grady Way, 5th Floor
Renton WA 98055
flee@rentonwa.gov
425-430-7303
425-430-7376
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 11 of 14
Revised 4/10/2015
XIII. Extra Work
A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
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of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
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and shall modify this AGREEMENT accordingly.
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payment of this AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
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to this AGREEMENT.
XIV. Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV. Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
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submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General
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XVII. Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
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to this AGREEMENT.
Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 12 of 14
Revised 4/10/2015
XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
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submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
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The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
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and AGENCY security data, or information which may jeopardize any part of the project that relates to any of
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information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer,
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or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
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be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
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investigating may include, but is not limited to, salting databases.
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
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be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 13 of 14
Revised 4/10/2015
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and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such
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include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by
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The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
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RUFRQ¿GHQWLDORURWKHUZLVHH[HPSWXQOHVVVXFKGLVFORVXUHLVUHTXLUHGXQGHUDSSOLFDEOHVWDWHRUIHGHUDOODZ,ID
SXEOLFGLVFORVXUHUHTXHVWLVPDGHWRYLHZPDWHULDOVLGHQWL¿HGDV³3URSULHWDU\DQGRUFRQ¿GHQWLDOLQIRUPDWLRQ´RU
RWKHUZLVHH[HPSWLQIRUPDWLRQWKH$*(1&<ZLOOQRWLI\WKH&2168/7$17RIWKHUHTXHVWDQGRIWKHGDWHWKDWVXFK
UHFRUGVZLOOEHUHOHDVHGWRWKHUHTXHVWHUXQOHVVWKH&2168/7$17REWDLQVDFRXUWRUGHUIURPDFRXUWRIFRPSHWHQW
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
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The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
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VXEFRQVXOWDQWZLOOLQFOXGHWKHGDWHWKDWVXFKUHFRUGVZLOOEHUHOHDVHGE\WKH$*(1&<WRWKHUHTXHVWHUDQGVWDWH
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
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a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
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XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years
IURPWKHGDWHRI¿QDOSD\PHQWWRWKH&2168/7$17WKH&2168/7$17VKDOONHHSUHWDLQDQGPDLQWDLQDOO
“documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents”
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of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until
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the six (6) year retention period.
For purposes of this AGREEMENT, “documents” means every writing or record of every type and description,
including electronically stored information (“ESI”), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENTs, appraisals,
plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records,
telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts,
scribblings, recordings, visual displays, photographs, minutes of meetings, tabulations, computations, summaries,
inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other
taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether
or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the
foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any
commentary or notation whatsoever that does not appear on the original.
Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 14 of 14
Revised 4/10/2015
For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any
kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
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electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
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The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date” box on page one (1) of this AGREEMENT.
Signature Date
Signature Date
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Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 1 April 2016
NE 10th Street to Sunset Boulevard
Scope of Work
Exhibit A
Scope of Work
City of Renton
Duvall Avenue NE, NE 10th Street to Sunset Boulevard
PROJECT OVERVIEW
The City of Renton Transportation Systems Division (AGENCY), as part of its Capital Improvement
Program, has identified improvements on Duvall Avenue NE, NE 10th Street to Sunset Boulevard to
restore the paved surface, and fill in missing non-motorized facilities, such as sidewalks and bicycle lanes,
illumination, and channelization.
SCOPE OF SERVICES
The CONSULTANT will assist the AGENCY by providing the following services:
•Project Management for the full design phase.
•Public Outreach including:
Targeted Stakeholder Meeting(s).
•Concepts Development and/or Alternatives Workshop with AGENCY staff.
•Stormwater Analysis.
•Preliminary and Final PS&E Design.
•Concepts Development and Alternatives Workshop with AGENCY staff.
•Engineering support during the bidding phase.
Assumption(s)
•The project schedule assumes that this design and bidding phase of the project will be completed
by April 30 2017. However, the overall completion date of this AGREEMENT is April 30, 2018
to account for future supplements to the AGREEMENT which may include construction
assistance.
•Time is a material consideration in the performance of all work by the CONSULTANT under this
AGREEMENT. The CONSULTANT shall complete its work and services within its control to
meet the agreed upon schedule. The CONSULTANT shall provide to the AGENCY monthly
updates to the project schedule that identify tasks and deliverables that require time extensions
due to reasonable and/or unforeseen circumstances. The AGENCY shall not unreasonably
withhold written acceptance of the time extensions.
•Right of Way and construction easement acquisition is not included in the Scope.
AGENDA ITEM #6. l)
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 2 April 2016
NE 10th Street to Sunset Boulevard
Scope of Work
•A Management Reserve Fund of $20,000 is included for items not included in the Scope. The
Management Reserve Fund will not be used without written authorization by the AGENCY.
•All deliverable formats indicated below shall be in software versions as listed under Exhibit C of
the Agreement.
•Roadway improvements are assumed as follows:
Duvall Avenue NE from just south of NE 10th Street to NE 12th Street:
New curb, gutter, sidewalks and landscape strip along the westerly side. If determined
feasible sidewalk shall be made of pervious concrete.
Storm drainage improvements.
Stormwater treatment and detention. If right of way is needed for SW facilities, this will
be part of a future amendment.
Complete pavement restoration.
Channelization and signage improvements, including new bicycle lanes.
Illumination along the westerly side.
Duvall Avenue NE between NE 12th Street to just south of Sunset Boulevard:
Overlay of existing roadway.
Rechannelization of the existing roadway to accommodate bicycle lanes.
Existing curb, gutter and sidewalk will remain in place.
PHASE 1 – PRELIMINARY AND FINAL DESIGN WORK
Task 1 – Project Management (Notice to Proceed (NTP) through April 30, 2017)
Work will include providing the tools for tracking the project schedule, budget, and status of deliverables,
coordination with Subconsultants and management of internal staff, as follows:
•Preparation and update of a design schedule in Microsoft Project format.
•Coordination with the AGENCY through emails, conference calls, and meetings.
•Conduct a project walk through upon Notice to Proceed to establish project definition.
•Preparation of AGENCY-provided Monthly Progress Reports spreadsheets to be included in
invoicing.
•Preparation of a QA/QC Plan.
•Preparation of a preliminary layout and cost estimate that schematically lay out the project
definition as determined during the walk through.
•Conformance to the TIB design grant conditions, as shown in Exhibit K.
AGENDA ITEM #6. l)
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 3 April 2016
NE 10th Street to Sunset Boulevard
Scope of Work
Assumption(s)
• The project schedule assumes that this design and bidding phase of the project will be completed
by April 2017. Therefore, the hours estimated in the budget are for project management costs
from Notice to Proceed (NTP) through April 2017. Project management costs beyond those dates,
including during the construction phase, will be included in a future supplement.
• A total of six meetings between the CONSULTANT AND AGENCY will take place during the
project at the AGENCY’S office.
• Conference calls between AGENCY and CONSULTANT project managers on a weekly basis
will average approximately 1/2 hour in duration. The CONSULTANT project manager will
document the weekly conference calls with an email including an updated copy of the issues log,
if applicable.
Deliverable(s):
• Project Schedule, with weekly updates, in Microsoft Project and PDF format. (Submitted
5/18/2016, with monthly updates)
• Up to four requests for schedule extensions. (Submitted throughout project duration)
• Miscellaneous correspondence to document project management issues, in email format. (Notice
to Proceed through April 30, 2017)
• Monthly Progress Report and invoice (one hard copy to be mailed to the AGENCY each month).
(First Progress Report will arrive in mid-July, with monthly invoices ending in mid-May, 2017)
• Project meeting agendas and minutes, in Microsoft Word format. Agenda will be submitted two
days before the meeting and minutes will be submitted two days after the meeting.
• QA/QC Plan, in PDF format. (Delivered to the AGENCY within two weeks after Notice to
Proceed)
• Preliminary plan (roll plot) and cost estimate, delivered to the AGENCY within two weeks after
the initial project walk-through
Task 2 – Surveying and Base Mapping (NTP through two months post-NTP)
Work will include conducting a field survey and preparation of an electronic base map of the project area
as defined below, to be used in engineering design.
Approach
The CONSULTANT shall establish horizontal and vertical control along Duvall Avenue NE from the
southerly terminus of NE 10th Street to approximately 150 feet south of Sunset Boulevard, and along NE
12th Street from Duvall Avenue NE to the westerly edge of Chelan Avenue NE. From this control,
surveyors will map existing improvements and ground conditions in order to prepare a topographic base
map.
Mapping will include (but not be limited to):
• Monuments which control right-of-way alignments of Duvall Avenue NE and abutting streets.
AGENDA ITEM #6. l)
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 4 April 2016
NE 10th Street to Sunset Boulevard
Scope of Work
•Control points for construction staking.
•Traffic channelization, including islands, left turn pockets, stripping, curb and gutter, sidewalks,
wheel chair ramps, landscaping, and driveway approaches.
•Underground utility locations, including measure down of all stormwater structures. The
CONSULTANT will arrange for APS to mark utility locations prior to the field survey.
•Mapping will also include ground conditions and improvements within the current right-of-way
on both sides of Duvall Avenue NE.
•The base map will show parcel lines and right-of-way limits of Duvall Avenue NE, within the
mapping limits.
Limits of the mapping including utilities:
•Duvall Avenue NE, including between the existing right-of-way on each side, beginning at a
point approximately 100 feet south of the southerly margin of NE 10th Street and terminating
approximately at the southerly curb returns of Sunset Boulevard.
•NE 10th Street, including between the existing right-of-way on each side, beginning at a point
approximately 50 feet east and west of the easterly/westerly margins of Duvall Avenue NE.
•NE 12th Street, including between the existing right-of-way on each side, beginning at a point
approximately 50 feet east of the easterly margin of Duvall Avenue NE to the intersection of NE
12th Street and Chelan Avenue NE.
Assumption(s)
•Base maps will be prepared following the City of Renton Drafting Standards for Road, Bridge,
and Municipal Construction, 2004 Edition.
•One day of traffic control will be required to obtain measure-downs in storm and sanitary sewer
structures within the Duvall Avenue NE travelled way. Traffic control will be provided by the
CONSULTANT.
•The AGENCY will attempt to provide the right of entry to field survey the southerly side of NE
12th Street west of Duvall Avenue NE, which is privately owned.
Task 2 Deliverable(s)
•Electronic Base Map in AutoCAD 2015 format. (Delivered to the AGENCY within two months
post NTP)
Task 3 – Geotechnical Analysis – To be conducted by HWA Geosciences (NTP to three
months post-NTP)
Work anticipated is to update the Geotechnical and Pavement Engineering Investigation prepared by
HWA Geosciences to include recommendations for pervious concrete sidewalk, if feasible.
AGENDA ITEM #6. l)
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 5 April 2016
NE 10th Street to Sunset Boulevard
Scope of Work
Assumption(s)
Additional field work within the existing shoulders may be necessary to determine the feasibility of
pervious concrete sidewalk.
Task 3 Deliverable(s)
•Revised memorandum including pervious concrete sidewalk recommendations, in PDF format.
(Delivered to the AGENCY within three months post-NTP)
Task 4 – Public Outreach (Two months post-NTP through April 30, 2017)
Work will include soliciting input from adjacent property owners and informing adjacent property owners
of proposed solutions and present recommendations to AGENCY through one-on-one meetings to help
shape potential design solutions for the project.
4.1 One-On-One Meetings
The CONSULTANT shall schedule and facilitate up to three one-on-one meetings with stakeholders as
determined by the AGENCY. A minimum of 3 working days’ notice shall be given to the AGENCY’s
project manager to coordinate participation of other AGENCY staff in the one-on-one meetings.
Assumption(s)
•Up to three (3) one-on-one meetings will be required. One CONSULTANT staff member and at
least one AGENCY staff member will attend each meeting. Graphics from other efforts on the
project will be utilized for one-on-one meetings. No graphics will be prepared specifically for
one-on-one meetings beyond one figure showing a close up of the project design for specific
property owners.
Deliverable(s)
One-On-One Meetings: Additional meeting notes from one-on-one meetings – PDF format (Delivered
to the AGENCY within two days after meeting date)
Task 5 – Design Report (NTP through four months post-NTP)
To verify and document design criteria for use on the project.
5.1 Design Report
The CONSULTANT shall prepare a report to summarize the predesign efforts.
Key issues to be addressed in the Design Report:
•Project limits and cost estimate.
•Widths of planter strips and sidewalks on Duvall Avenue NE.
•Coordination with other planned projects and/or utility upgrades.
•Stormwater requirements.
•Public outreach plan.
AGENDA ITEM #6. l)
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 6 April 2016
NE 10th Street to Sunset Boulevard
Scope of Work
The Design Report shall address the following specific design criteria to be used as the basis for
completing formal design for the project:
• Roadway Classifications.
• Pavement Design.
• Pervious Concrete locations (if applicable).
• Posted Speed.
• Design Speed.
• Design Vehicle.
• Curb Return Radii.
• Lane Widths.
• Planter Widths.
• Sidewalk Widths.
• Clear Zone.
• Illumination Light Levels and Uniformity.
Assumption(s)
Design report will be three to seven pages in length, not including graphics and appendices.
Deliverable(s)
• Draft Design Report – PDF format. (Delivered to the AGENCY within three months post-NTP)
• Final Design Report – PDF format. (Delivered to the AGENCY within two weeks after receipt of
AGENCY review comments)
Task 6 – Stormwater Analysis (One month post-NTP through five months post-NTP)
Work will include preparation of a Technical Information Report (TIR) that reflects the stormwater
management approach for project improvements on Duvall Avenue NE generally between NE 10th Street
and NE 12th Street and associated access restoration on adjacent properties.
Coordinate with AGENCY to obtain copies of stormwater TIRs for:
• AGENCY-owned stormwater management facilities within Duvall Avenue NE right-of-way.
• AGENCY-owned stormwater management facilities within the NE 10th Street and NE 12th Street
right-of-way.
• Private stormwater management facilities within the adjacent properties Review the basis of design
of the facility(ies) for contributing area, level of treatment, and level of flow control. Confirm if
the facility(ies) was designed for any new impervious surface within the project area.
AGENDA ITEM #6. l)
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 7 April 2016
NE 10th Street to Sunset Boulevard
Scope of Work
Coordinate with the AGENCY to obtain copies of storm system maps or record drawings to review
drainage patterns for off-site areas adjacent to the project limits. This information will be used to
determine where an equivalent area can be designated for stormwater management.
Perform a Level 1 Downstream Analysis. The Downstream Analysis will extend one mile downstream of
the project location as required by the AGENCY’s amendments to the King County Surface Water
Design Manual (SWDM). The Downstream Analysis will include visual observations of locations that are
readily accessible. Coordinate with the AGENCY to identify any documented downstream drainage
problems or system concerns. The Downstream Analysis will be summarized in a technical memorandum
and include a vicinity map, sketches, and photos. The technical memorandum will be submitted to the
AGENCY for informational purposes and to identify any issues that need to be resolved before the
stormwater analysis can proceed. The technical memorandum will also be included as an appendix in the
Draft and Final TIR.
Meet with the AGENCY up to one time to discuss the approach, on or around July 1, 2016. Proceed with
final design and analysis of the option selected by the AGENCY.
Prepare the Draft TIR, based on Section 2.3.1.1 of the AGENCY’s amendments to the King County
SWDM.
Meet with the AGENCY to discuss comments on the Draft TIR, on or around August 12, 2016. Prepare
the Final TIR.
Assumption(s)
• The project improvements will fall within four threshold discharge areas (TDAs), each having
more than 2,000 square feet of new or redeveloped impervious surface and will require Full
Drainage Review.
• Stormwater mitigation within AGENCY right-of-way could be applied to an equivalent area
rather than the actual new or redeveloped impervious areas.
• Basic water quality treatment will be required.
• Stormwater mitigation for the targeted areas will be provided.
• The project is located in Aquifer Protection Zone 2.
• Because of the roadway profile grades and the Zone 2 Aquifer Protection Zone, pervious
pavement will not be used for any new or redeveloped roadway, but shall be used for sidewalk
construction.
• There may be more than 0.1 cfs increase in the runoff rate for the 100-year flow frequency
between existing and proposed conditions.
• The flow control duration standard for forested conditions will be required.
• Any existing AGENCY-owned stormwater management facility will not be modified for any new
or redeveloped impervious surfaces.
• Existing storm system components will be added to the base map as part of the survey services.
• New stormwater management facilities may be constructed within public right of way.
AGENDA ITEM #6. l)
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 8 April 2016
NE 10th Street to Sunset Boulevard
Scope of Work
Deliverable(s)
••••Downstream Analysis technical memorandum, in PDF format. (Delivered to the AGENCY
within 3 months post-NTP)
••••One unbound copy of the draft TIR including an electronic copy (MS Word) of the report text
and in PDF format. (Delivered to the AGENCY within 3 monts post-NTP)
••••Two bound and one unbound copies of the final TIR. Submittal of the final TIR will include an
electronic copy (MS Word and PDF format) of the final report, graphs, tables, and electronic
versions of other information contained in the Final TIR. Submittal of the final TIR will also
include an electronic copy of all computer modeling files used in the analysis including input and
output files. (Delivered to the AGENCY within two weeks after receipt of AGENCY comments
and/or review meeting with AGENCY)
••••The Draft and Final TIR will include the Downstream Analysis technical memorandum as an
appendix.
Task 7 – Preliminary Design (Two months post-NTP to five months post-NTP)
The Consultant will prepare preliminary design plans to sort out design issues and gain AGENCY
consensus on the preliminary plan set before proceeding into preparation of bid plans and specifications.
7.1 Preliminary Design Workshop
The CONSULTANT shall prepare a preliminary layout and facilitate a workshop-type meeting with
AGENCY staff to review on or around three months post-NTP. The CONSULTANT will work
collaboratively with AGENCY staff to identify any modifications necessary to gain consensus on the
preferred layout.
Assumption(s)
One preferred alternative will be presented going into the workshop. It will be based on the
channelization recommendations by the AGENCY and Design Report process with minor refinements
directed by the AGENCY’s project manager based on input received from the one-on-one meetings with
property owners. The alternative may be either hand drawn or CAD drawn and will show at a minimum
the following elements of the design:
•Curb returns/radii.
•Channelization, including lane configuration, turn storage lengths, median islands, and curbing.
•Type and location of signal controller, poles, heads, displays, phasing, junction boxes, and light
standards.
•Type and location of retaining walls – including hand/guard rails.
•Utility relocation needs.
Deliverable(s)
•Preliminary layout for workshop. (Delivered to the AGENCY two months post-NTP.)
•Meeting attendance – up to three staff.
AGENDA ITEM #6. l)
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 9 April 2016
NE 10th Street to Sunset Boulevard
Scope of Work
• Meeting notes and/or revised layout sketches, in Microsoft Word and PDF format. Agenda will
be submitted to the AGENCY two days before meeting and meeting notes will be submitted to
the AGENCY two days after meeting.
7.2 Preliminary Plans
The CONSULTANT shall prepare preliminary plans for AGENCY review.
Assumption(s)
Up to 30 plan sheets will be included in the Preliminary Plan review submittal. The plans are intended to
be in-progress versions of the following plan sheets:
• Cover and Sheet Index (one sheet).
• Legend and Abbreviations (one sheet).
• Typical Sections (two sheets).
• Right-of-Way, Alignment, and Site Preparation Plans (three sheets). These will include survey
control points.
• Plan and Profile Sheets (five sheets).
• Storm Drainage Plans and Details (three sheets).
• Wall Plan (two sheets).
• Wall Profiles (two sheets).
• Channelization, Signing, and Illumination (three sheets).
• Planting Plans and Detail Sheet (four sheets).
• Franchise Utility Conflict Plans and (three sheets).
The Franchise Utility Conflict Plans will be prepared for the AGENCY to forward to all franchise utility
companies within the project area. The AGENCY shall be responsible for coordination with these
companies for relocation efforts, if necessary.
7.3 Specification Outline
The CONSULTANT shall prepare a list of bid items indicating if a particular item is a WSDOT Standard
Item, requires a WSDOT or APWA GSP, or will require a special provision.
Assumption(s)
• Specifications for the project will be developed using the 2016 WSDOT Standard Specification
for Roads and Bridges by reference, and supplemented, amended, or replaced by WSDOT or
APWA GSPs or project-specific special provisions.
AGENDA ITEM #6. l)
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 10 April 2016
NE 10th Street to Sunset Boulevard
Scope of Work
7.4 Preliminary Opinion of Cost
The CONSULTANT shall prepare a preliminary opinion of construction cost and latest information
regarding anticipated right-of-way acquisition costs.
Assumption(s)
As much as reasonably possible, WSDOT standard bid items and bid cost tabulations will be used as the
basis of the preliminary opinion of cost. However, because the design will not be fully developed at this
time, some items may need to be estimated as ‘square foot’ costs or lump sums. The preliminary opinion
of cost will have both a design estimating contingency to account for the uncertainties at this stage of
design, and a construction contingency to account for unforeseen issues during construction.
Deliverable(s)
• Preliminary Plans – PDF (CD) and five sets of 11-inch by 17-inch hard copy. (Delivered to the
AGENCY within five months post-NTP)
• Specification Outline – PDF (CD) and photo-ready hard copy. (Delivered to the AGENCY within
five months post-NTP)
• Preliminary Opinion of Cost – PDF (CD) and hard copy. (Delivered to the AGENCY within five
months post-NTP)
Task 8 – Environmental Assistance (Notice to Proceed through April 30, 2017)
To provide information to the AGENCY’s Environmental Consultant (under a separate contract) for
completion of a SEPA checklist.
Approach
Under a separate contract, the Environmental Consultant shall prepare a SEPA environmental checklist
for the AGENCY’s use in obtaining SEPA approvals. The CONSULTANT shall assist this effort by
providing information for the checklist. The CONSULTANT shall coordinate with the Environmental
Consultant to determine the method and timing of the delivery of project information.
Assumption(s)
• A determination on non-significance is anticipated for this project.
• The Environmental Consultant shall notify the CONSULTANT of what information is needed for
the Environmental Consultant to complete the SEPA checklist. Ten hours of Project Engineer
and four hours for Project Manager are included in the scope.
• Ten hours for graphics for the Environmental Consultant is included in the Scope.
• The AGENCY will be responsible for obtaining all environmental documentation and permits if
required by the project.
AGENDA ITEM #6. l)
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 11 April 2016
NE 10th Street to Sunset Boulevard
Scope of Work
Deliverable(s)
•Graphic and project information support for the Environmental Consultant. (Delivered to the
Environmental Consultant within four weeks of their request).
Task 9 – Bid Documents (Five months post-NTP through nine months post-NTP)
Goal(s)
To provide a complete package of bid-ready documents.
Assumption(s)
•Up to 33 plan sheets will be included in the 90%, 100%, and Bid submittals:
Cover and Sheet Index (one sheet).
Legend and Abbreviations (one sheet).
Typical Sections (two sheets).
Right-of-Way, Alignment, and Site Preparation Plans (four sheets).
Plan and Profile Sheets (five sheets).
Storm Drainage Plans and Details (three sheets).
Wall Plan (two sheets).
Wall Profiles (two sheets).
Roadway and Wall Details (three sheets).
Channelization, Signing, and Illumination (three sheets).
Intersection Grading Details (1 sheet)
Franchise Utility Conflict Plans (two sheets).
Planting Schedule, Plan, and Details (four sheets).
•Only one type of wall will be evaluated.
•All work will be constructed within existing right of way.
•Sign specifications will be shown on Signing Plans. No sign schedule will be required.
•The Franchise Utility Conflict Plans will be prepared for the AGENCY to forward to all franchise
utility companies within the project area. The AGENCY shall be responsible for coordination
with these companies for relocation efforts, if necessary. One utility coordination meeting is
included. The meeting shall be at City Hall and arranged by the AGENCY.
Deliverable(s)
•90% Review Plans – PDF (CD) and five sets of half-size plans for AGENCY review. (Delivered
to the AGENCY within eight months post-NTP)
•90% Review Project Bid Documents – PDF (CD) and five paper copies for AGENCY review.
(Delivered to the AGENCY within eight months post-NTP)
AGENDA ITEM #6. l)
City of Renton 214-1779-878
Duvall Avenue NE Improvements: 12 April 2016
NE 10th Street to Sunset Boulevard
Scope of Work
•90% Review Opinion of Cost – PDF (CD) and five paper copies for AGENCY review.
(Delivered to the AGENCY within eight months post-NTP)
•Submittal list to assist the AGENCY with project submittals during construction. (Delivered to
the AGENCY within eight months post-NTP)
•100% Plans – One set of full-size paper plans and AutoCAD files for AGENCY’s project
manager check print review. (Delivered to the AGENCY within three weeks after receipt of the
AGENCY review comments)
•100% Bid Documents – One set of photo-ready specifications for AGENCY’s project manager
check print review. (Delivered to the AGENCY within three weeks after receipt of the AGENCY
review comments)
•Contract Documents – Upload to online Builders Exchange of Washington (BXWA) (plans
/specifications in PDF format). (Delivered to the AGENCY within three weeks after receipt of the
AGENCY review comments)
Task 9 – Bidding Assistance (Nine months post-NTP through April 30, 2017)
Goal(s)
To provide assistance to the AGENCY during the biding phase of the project.
Assumption(s)
•Up to four RFI responses (via email) and two Addenda will be prepared during the bidding phase.
•The bidding phase will last three weeks between Construction Advertisement and Bid Opening.
Deliverable(s)
•Four email responses to Contractor request for information. (Delivered to the AGENCY within
ten months post-NTP)
•Two addenda in PDF format. (Delivered to the AGENCY within ten months post-NTP)
•Bid tabs, debarment, analyze for unbalanced bids. (Delivered to the AGENCY within one week
of bid opening)
AGENDA ITEM #6. l)
WSDOT Form 140-089 EF Exhibit B Page 1 of 1
Revised 10/30/2014
Exhibit B
DBE Participation
Agreement Number: CAG-16-063
N/A
AGENDA ITEM #6. l)
WSDOT Form 140-089 EF Exhibit C Page 1 of 4
Revised 10/30/2014
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
WRXVHLQSUHSDULQJHOHFWURQLF¿OHVIRUWUDQVPLVVLRQWRWKHDJHQF\7KHIRUPDWDQGVWDQGDUGVWREHSURYLGHGPD\
include, but are not limited to, the following:
I. Surveying, Roadway Design & Plans Preparation Section
A. Survey Data
B. Roadway Design Files
C. Computer Aided Drafting Files
Agreement Number: CAG-16-063
Standard: City of Renton Survey Control Network and Standards, 2000
Format: Autodesk, AutoCAD Civil 3D - Note: Consultant’sversion shall be compatible with City of
Renton’sversion, at the time of submission of deliverables. For 2015, City of Renton version is AutoCAD
Civil 3D 2015.
Transmission: Compact Disk, DVD and/or Flash Drive
Standard: Washington State Department of Transportation, Local Agency Guidelines, December 2015
Format: Autodesk, AutoCAD Civil 3D - Note: Consultant’sversion shall be compatible with City of
Renton’sversion, at the time of submission of deliverables. For 2015, City of Renton version is AutoCAD
Civil 3D 2015. Adobe pdf for plan sheets and/or roll plots.
Standard: City of Renton Drafting Standards for Road, Bridge and Municipal Construction, 2004
Format: Autodesk, AutoCAD Civil 3D - Note: Consultant’sversion shall be compatible with City of
Renton’sversion, at the time of submission of deliverables. For 2015, City of Renton version is AutoCAD
Civil 3D 2015.
Transmission: Compact Disk, DVD and/or Flash Drive
AGENDA ITEM #6. l)
WSDOT Form 140-089 EF Exhibit C Page 2 of 4
Revised 10/30/2014
' 6SHFLI\WKH$JHQF\¶V5LJKWWR5HYLHZ3URGXFWZLWKWKH&RQVXOWDQW
E. Specify the Electronic Deliverables to Be Provided to the Agency
F. Specify What Agency Furnished Services and Information Is to Be Provided
Agreement Number: CAG-16-063
See Exhibit A.
Agency retains the right to review all deliverables listed in the Scope of Work as shown in Exhibit A.
See Exhibit A.
AGENDA ITEM #6. l)
WSDOT Form 140-089 EF Exhibit C Page 3 of 4
Revised 10/30/2014
II. Any Other Electronic Files to Be Provided
III. Methods to Electronically Exchange Data
E-mail, Compact Disk, DVD and/or Flash Drive
See Exhibit A.
AGENDA ITEM #6. l)
WSDOT Form 140-089 EF Exhibit C Page 4 of 4
Revised 10/30/2014
A. Agency Software Suite
B. Electronic Messaging System
C. File Transfers Format
Microsoft Office Outlook 2010
Adobe pdf, ZIP files, Microsoft Office: Word (2010), Excel (2010), Project (2010), PowerPoint (2010),
Publisher (2010).
Microsoft Windows 7, Microsoft Office 2010
AGENDA ITEM #6. l)
WSDOT Form 140-089 EF Exhibit D Page 1 of 1
Revised 10/30/2014
Exhibit D
Prime Consultant Cost Computations
Agreement Number: CAG-16-063
See budget estimate on following page.
AGENDA ITEM #6. l)
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Title VI Assurances
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Parametrix, Inc.
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excluded from covered transactions by any Federal department or agency;
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rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
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stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
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transactions (Federal, State and local) terminated for cause or default.
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such prospective participant shall attach an explanation to this proposal.
Consultant (Firm Name)
Signature ($utKori]eG 2I¿Fial oI Consultant) Date
Agreement Number:
Parametrix, Inc.
AGENDA ITEM #6. l)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
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for Lobbying
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knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
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with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
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2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
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Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
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ZDVPDGHRUHQWHUHGLQWR6XEPLVVLRQRIWKLVFHUWL¿FDWLRQLVDSUHUHTXLVLWHIRUPDNLQJRUHQWHULQJLQWR
WKLVWUDQVDFWLRQLPSRVHGE\6HFWLRQ7LWOH86&RGH$Q\SHUVRQZKRIDLOVWR¿OHWKHUHTXLUHG
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for each such failure.
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and that all such sub-recipients shall certify and disclose accordingly.
Consultant (Firm Name)
Signature ($utKori]eG 2I¿Fial oI Consultant) Date
Agreement Number:
Parametrix, Inc.
AGENDA ITEM #6. l)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
([KLELW* &HUWL¿FDWHRI&XUUHQW&RVWRU3ULFLQJ'DWD
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representative in support of * are accurate, complete, and current
as of **.
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UDWH$*5((0(17¶VEHWZHHQWKHRIIHURUDQGWKH*RYHUQPHQWWKDWDUHSDUWRIWKHSURSRVDO
Firm:
Signature Title
Date of Execution***:
*,GHQWLI\WKHSURSRVDOTXRWDWLRQUHTXHVWIRUSULFLQJDGMXVWPHQWRURWKHUVXEPLVVLRQLQYROYHGJLYLQJWKHDSSURSULDWHLGHQWLI\LQJQXPEHU HJSURMHFWWLWOH
**Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:
Duvall Ave NE: 10th-Sunset Improvements
May 12, 2016
Parametrix, Inc.
Senior Consultant
CAG-16-063
AGENDA ITEM #6. l)
WSDOT Form 140-089 EF Exhibit H Page 1 of 1
Revised 10/30/2014
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
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and Insurance of this Agreement is amended to $ .
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of $ .
Such insurance coverage shall be evidenced by one of the following methods:
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Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund, safeguards established for payment
IURPWKHIXQGDFRS\RIWKHODWHVWDQQXDO¿QDQFLDOVWDWHPHQWVDQGGLVFORVXUHRIWKHLQYHVWPHQWSRUWIROLRIRU
those funds.
6KRXOGWKHPLQLPXP3URIHVVLRQDO/LDELOLW\LQVXUDQFHOLPLWUHTXLUHGE\WKH$*(1&<DVVSHFL¿HGDERYHH[FHHG
PLOOLRQSHURFFXUUHQFHRUWKHYDOXHRIWKHFRQWUDFWZKLFKHYHULVJUHDWHUWKHQMXVWL¿FDWLRQVKDOOEHVXEPLWWHG
to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional
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7KLVFRVWVKDOOQRWEHELOOHGDJDLQVWDQ)+:$IXQGHGSURMHFW
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Agreement Number:
N/A
N/A
N/A
CAG-16-063
AGENDA ITEM #6. l)
WSDOT Form 140-089 EF Exhibit I Page 1 of 2
Revised 10/30/2014
Exhibit I
Alleged Consultant Design Error Procedures
7KHSXUSRVHRIWKLVH[KLELWLVWRHVWDEOLVKDSURFHGXUHWRGHWHUPLQHLIDFRQVXOWDQW¶VDOOHJHGGHVLJQHUURULVRID
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
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$WWKH¿UVWLQGLFDWLRQRISRWHQWLDOFRQVXOWDQWGHVLJQHUURU V WKH¿UVWVWHSLQWKHSURFHVVLVIRUWKH$JHQF\¶V
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
6WHS3URMHFW0DQDJHU'RFXPHQWVWKH$OOHJHG&RQVXOWDQW'HVLJQ(UURU V
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
'LUHFWRURI3XEOLF:RUNVRU$JHQF\(QJLQHHU¶VFRQFXUUHQFHWKHSURMHFWPDQDJHUREWDLQVPRUHGHWDLOHG
GRFXPHQWDWLRQWKDQLVQRUPDOO\UHTXLUHGRQWKHSURMHFW([DPSOHVLQFOXGH DOOGHFLVLRQVDQGGHVFULSWLRQV
RIZRUN SKRWRJUDSKVUHFRUGVRIODERUPDWHULDOVDQGHTXLSPHQW
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If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manger and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
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$IWHUWKHPHHWLQJ V ZLWKWKHFRQVXOWDQWKDYHEHHQFRPSOHWHGUHJDUGLQJWKHFRQVXOWDQW¶VDOOHJHGGHVLJQ
error(s), there are three possible scenarios:
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then the process will not proceed beyond this point.
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then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
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took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
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UHTXHVWWKDWWKHDOOHJHGGHVLJQHUURU V LVVXHEHIRUZDUGHGWRWKH'LUHFWRURI3XEOLF:RUNVRU$JHQF\
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
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Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
WSDOT Form 140-089 EF Exhibit I Page 2 of 2
Revised 10/30/2014
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
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for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
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of federal participation in the agreed upon resolution of the issue.
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or by litigation.
Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
WSDOT Form 140-089 EF Exhibit J Page 1 of 2
Revised 10/30/2014
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
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This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
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the additional work; and
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scope of work.
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$IWHUWKHFRQVXOWDQWKDVFRPSOHWHGVWHSWKHQH[WVWHSLQWKHSURFHVVLVWRIRUZDUGWKHUHTXHVWWRWKH
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Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
)+:$LVSDUWLFLSDWLQJLQWKHSURMHFW¶VIXQGLQJIRUZDUGDFRS\RIWKHFRQVXOWDQW¶VFODLPDQGWKH$JHQF\¶V
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
LIDSSOLFDEOH DQG)+:$ LIDSSOLFDEOH DJUHHZLWKWKHFRQVXOWDQW¶VFODLPVHQGDUHTXHVWPHPRLQFOXGLQJ
backup documentation to the consultant to either supplement the agreement, or create a new agreement
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the agreement is subject to audit. No further action in needed regarding the claim procedures.
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Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
WSDOT Form 140-089 EF Exhibit J Page 2 of 2
Revised 10/30/2014
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for the Director of Public Works or Agency Engineer that included the following:
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with the additional work;
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claim(s);
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The Director of Pubic Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
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is not eligible for federal participation, payment will need to be from agency funds.
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and rationale utilized for the decision.
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The agency shall write the supplement and/or new agreement and pay the consultant the amount
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Agreement Number: CAG-16-063
AGENDA ITEM #6. l)
Exhibit KAGENDA ITEM #6. l)
AGENDA ITEM #6. l)
AGENDA ITEM #6. l)
AGENDA ITEM #6. l)
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CITY OF RENTON
PUBLIC WORKS
TRANSPORTATION SYSTEMS DIVISION
2016 -2021 TRANSPORTATION IMPROVEMENT PROGRAM -AMENDED
Duvall Ave NE -NE 4th St to Sunset Blvd NE Functional Classification:MinorArterial Fund:317
Proj.Length:0.67 mi Proj:122702
Community Planning Area:Highlands &East Plateau TIP No.6 CONTACT:Doug Jacobson 425.430.7242
DESCRIPTION:STATUS:
Widening roadway to five lanes,including new pavement,curb,gutter,sidewalk,street lights,storm Construction of the project pending outside funding.Project will enhance safety for
drainage,channelization and bike lanes from NE 7th St to the intersection with Sunset Blvd NE.pedestrians,bicyclists and vehicular along this corridor.The cost estimate has been
revised to City’s complete Street standards.A STP Preservation grant in the amount of
$1,237,000 was awarded in 2014 for the overlay of Duvall Ave NE from NE 4th St to NE
1 0th St.
JUSTIFICATION:CHANGES:
Complete a missing link of 5-lane roadway,bicycle lanes and sidewalks on Duvall Ave NE,from NE 4th
St to Sunset Blvd NE.Condition of the existing roadway pavement requires road reconstruction.
I Funded :1 2,097,0001 Unfunded :1 14,165,000
Project Totals Programmed Pre-2016 Six Year Program
ITEM Programmed Spent Pre-2015 2015 Total 2016 2017 2018 2019 2020 2021
EXPENSES:
Planning 20,000 20,000 10,000 10,000
Preliminary Engineering 1,941,000 241,000 1,700,000 800,000 900,000
R-O-W (includes Admin)2,500,000 2,500,000 1,100,000 1,400,000
Construction 9,892,000 9,892,000 1,392,000 4,000,000 4,500,000
Construction Services 1,909,000 1,909,000 464,000 680,000 765,000
Post Construction Services
TOTAL EXPENSES 16,262,000 241,000 16,021,000 1,856,000 1,910,000 2,310,000 4,680,000 5,265,000
SOURCES OF FUNDS:
Vehicle Fuel Tax
Business License Fee 610,000 99,000 511,000 511,000
Fund Balance +Held reserve 250,000 ----250,OQO 250,000 ---
Grants In-Hand (STP)--1,237,000 142,000 1,095,000 1,095,000 --—
Grants In-Hand (2)-——--
Mitigationln-Hand ——----
Other In-Hand (1)
Other In-Hand (2)
‘Jndetermined 14,165,000 14,165,000 1,910,000 2,310,000 4,680,000 5,265,000
TOTAL SOURCES 16,262,000 241,000 16,021,000 1,856,000 1,910,000 2,310,000 4,680,000 5,265,000
Th11812015 39/1872015939D,vII 7Th 87 S87,OI
5-6 FINAL
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RENTON -Duvall Ave NE
TIB Urban Crash Analysis Worksheet Agency RENTON
for Urban Arterial Program (UAP)Project Name Duvall Ave NE -NE 10th stto NE Sunset Blvd
INSTRUCTIONS
•Fill out the roadway geometrics and features (segments and intersections)information on application first
•Use crash data from the three most current years
•Fill out one line per crash
•Enter the location from the dropdown the appropriate intersection or segment where the crash occured
•Specify if it is a Property Damage Only (PDO)crash or the number of Injuries and Fatalities for each crash
•Enter the number of Vehicles involved
•Enter the Primary Countermeasure to eliminate or mitigate the crash
Select Crash Location Enter Enter Number of
(Choose from intersections and segments Select Crash Type Is this a PDO Number of Number of Vehicles Enter Primary Countermeasure
crash?
identified in application)hijuries Fatalities involved_____________
Intersection 2:DuvaII Ave NE &NE 10th St Intersection yes 0 2 Adding a left turn lane on
Duvall Ave NE into NE 10th St
Intersection 2:Duvall Ave NE &NE 10th St Intersection yes 0 0 2 Adding a left turn lane on
Duvall Ave NE at NE 10th St
Intersection 1:Duvall Ave NE &NE 12th St Pedestrian no 1 0 1 Adding missing link sidewalk
and connecting to crosswalk
Intersection 2:Duvall Ave NE &NE 10th St Intersection yes 0 0 2 Adding left turn lane onDuvall
Ave NE into NE 12th St
Segment 1:NE 10th Stto NE 12th St Vehicle non-yes 0 0 2 Improving pavement condition
driveway will avoid swerving
Segment 2:NE 12th Stto NE Sunset Blvd Vehicle in —Channelization including a
Driveway yes 0 0 2 TWLTL for vehicles going NB
Segment 2:NE 12th St to NE Sunset Blvd Bicycle no 1 0 1 Channelization will add a
bicycle lane
Segment 2:NE 12th St to NE Sunset Blvd Vehicle in Channelization including ano102DrivewayTWLTLforvehiclesgoing NB
Segment 2:NE 12th St to NE Sunset Blvd Vehicle in Channelization including a
Driveway yes 0 0 TWLTL for vehicles going NB
TIB Urban Accident Analysis Page 1
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DUVALL AVENUE NE BICYCLE LANES
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Origin and
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Existing Condition
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User Groups
Connections
EXISTING,WITH PROPOSED EXTENSIONS
SE 136th Street!Maplewood Heights Elementary
School to northern City Limits
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2.9 miles (1.15 existing)
Principal arterial,with bicycle lanes NE 4th to SR
900
Extension of bicycle lane north of SR 900 and
south of NE 4th
III Ii i III II
Bicyclists,with pedestrians on sidewalks
Newcastle and May Valley
PARKS AND SCHOOLS:Maplewood Park,Maple-
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School,May Creek Park,May Valley
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A north-south neighborhood connector.Also
provides connections north to Newcastle,access
to commercial areas,shopping.
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sections at SR 900.
MAP (scale varies)
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Description
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AB - 1664
City Council Regular Meeting - 06 Jun 2016
SUBJECT/TITLE: Consultant Agreement with BergerABAM, Inc. for the NE 31st Street
Bridge Replacement Project (TIP #36), CAG-15-207
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Derek Akesson, Transportation Design Project Manager
EXT.: 7245
FISCAL IMPACT SUMMARY:
The total project budget is $1,436,900. The grant revenue is $1,222,095. The budget for 2016 is $1,308,000
(per 2016 carryforward). The expenditure required is $329,204.
SUMMARY OF ACTION:
The NE 31st Street Bridge (Renton-23) is structurally deficient with a sufficiency rating of 27 out of 100. In 2015 the City
of Renton secured FHWA funding to replace this bridge.
BergerABAM, Inc. has been selected for engineering design, right-of-way acquisition and construction phase services of
the NE 31st Street Bridge Replacement Project (TIP #36). The purpose of this agreement is to complete the engineering
design and right-of-way acquisition for the project in the amount of $329,204.
EXHIBITS:
A. Agreement, CAG-15-207
B. Project Vicinity Map
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute contract CAG-15-207 with BergerABAM, Inc. for the NE 31st
Street Bridge Replacement Project (TIP #36) in the amount of $329,204.
AGENDA ITEM #6. m)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 14
Revised 4/10/2015
Local Agency A&E Professional Services
Negotiated Hourly Rate Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba’s):
Address Federal Aid Number
UBI Number Federal TIN or SSN Number
Execution Date Completion Date
1099 Form Required
Yes No
Federal Participation
Yes No
Project Title
Description of Work
Yes No DBE Participation
Yes No MBE Participation
Yes No WBE Participation
Yes No SBE Participation
Maximum Amount Payable:
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certification Documents
Exhibit H Liability Insurance Increase
Exhibit I Alleged Consultant Design Error Procedures
Exhibit J Consultant Claim Procedures Agreement Number:
AGENDA ITEM #6. m)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 2 of 14
Revised 4/10/2015
THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this
AGREEMENT, between the ,
hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this
AGREEMENT, hereinafter called the “CONSULTANT.”
WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1)
of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to furnish consulting services to
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I. General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A” attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
III. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days’
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.”
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number:
AGENDA ITEM #6. m)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 3 of 14
Revised 4/10/2015
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required,
per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will
be shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation
outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the total amount
of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS perform
a minimum of 30% of the total amount of this AGREEMENT.
The CONSULTANT, on a monthly basis, is required to submit DBE Participation of the amounts paid to all DBE
firms invoiced for this AGREEMENT.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C –
Preparation and Delivery of Electronic Engineering and other Data.”
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be
without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below:
If to AGENCY:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
If to CONSULTANT:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
IV. Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing
by the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the
AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this
AGREEMENT titled “Completion Date.”
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established
completion time.
Agreement Number:
AGENDA ITEM #6. m)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 4 of 14
Revised 4/10/2015
V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES.
The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov).
A. Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate,
and Fixed Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the
negotiated hourly rates shown in Exhibits “D” and “E” attached hereto and by reference made part of this
AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT’s
direct labor rates and indirect cost rate computations and agreed upon fixed fee. The accepted negotiated
rates shall be memorialized in a final written acknowledgement between the parties. Such final written
acknowledgement shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted
negotiated rates shall be applicable from the approval date, as memorialized in a final written acknowledgement,
to 180 days following the CONSULTANT’s fiscal year end (FYE) date.
The direct (raw) labor rates and classifications, as shown on Exhibits “D” and “E” shall be subject to
renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days
following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must
be made to the other party within ninety (90) days following the CONSULTANT’s FYE date. If no such written
request is made, the current direct (raw) labor rates and classifications as shown on Exhibits “D” and “E”,
will remain in effect for the twelve (12) month period.
Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations
to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12)
month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgement
between the parties. Such final written acknowledgement shall be incorporated into, and become a part of, this
AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to aid
in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications, the
AGENCY shall perform an audit of the CONSULTANT’s books and records to determine the CONSULTANT’s
actual costs. The audit findings will establish the direct (raw) labor rates and classifications that will be
applicable for the twelve (12) month period.
The fixed fee as identified in Exhibits “D” and “E” shall represent a value to be applied throughout the life
of the AGREEMENT.
The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of the
close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year rates
under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These rates
will be applicable for the twelve (12) month period. At the AGENCY’s option, a provisional and/or conditional
indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in effect until the
updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during the provisional
or conditional period will not be adjusted. The CONSULTANT may request an extension of the last approved
indirect cost rate for the twelve (12) month period. These requests for provisional indirect cost rate and/or
extension will be considered on a case-by-case basis, and if granted, will be memorialized in a final written
acknowledgement.
The CONSULTANT shall maintain and have accessible support data for verification of the components of the
hourly rates, i.e., direct (raw) labor, indirect cost rate, and fixed fee (profit) percentage. The CONSULTANT
shall bill each employee’s actual classification, and actual salary plus indirect cost rate plus fixed fee.
Agreement Number:
AGENDA ITEM #6. m)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 5 of 14
Revised 4/10/2015
B. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the actual cost to the CONSULTANT.
These charges may include, but are not limited to, the following items: travel, printing, long distance telephone,
supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed only to lowest
price available, unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the
rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the
WSDOT’s Accounting Manual M 13-82, Chapter 10 – Travel Rules and Procedures, and all revisions thereto.
Air, train and rental card costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR)
Part 31.205-46 “Travel Costs.” The billing for Direct Non-salary Costs shall include an itemized listing of the
charges directly identifiable with these SERVICES. The CONSULTANT shall maintain the original supporting
documents in their office. Copies of the original supporting documents shall be supplied to the STATE upon
request. All above charges must be necessary for the SERVICES provided under this AGREEMENT.
C. Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under
this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one (1.)
The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII, “Extra
Work.” No minimum amount payable is guaranteed under this AGREEMENT.
D. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized in
A and B above. The monthly billings shall be supported by detailed statements for hours expended at the rates
established in Exhibit “D,” including names and classifications of all employees, and billings for all direct non-
salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT’s employees,
the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles,
salary rates, and present duties of those employees performing work on the SERVICES at the time of the
interview.
E. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be
made promptly upon its verification by the AGENCY after the completion of the SERVICES under this
AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data, and other
related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final
Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT
may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the
AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to
any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may
pursue with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment
to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not
constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY
of overpayment. Per WSDOT’s “Audit Guide for Consultants,” Chapter 23 “Resolution Procedures,” the
CONSULTANT has twenty (20) working days after receipt of the final Post Audit to begin the appeal process to
the AGENCY for audit findings.
F. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final
payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor, WSDOT’s Internal Audit Office and /or at the request of the AGENCY’s Project Manager.
Agreement Number:
AGENDA ITEM #6. m)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 6 of 14
Revised 4/10/2015
VI. Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be
memorialized in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE’s
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII. Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s
Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
Agreement Number:
AGENDA ITEM #6. m)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 7 of 14
Revised 4/10/2015
VIII. Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
• Title VI of the Civil Rights Act of 1964
(42 U.S.C. Chapter 21 Subchapter V § 2000d
through 2000d-4a)
• Federal-aid Highway Act of 1973
(23 U.S.C. Chapter 3 § 324)
• Rehabilitation Act of 1973
(29 U.S.C. Chapter 16 Subchapter V § 794)
• Age Discrimination Act of 1975
(42 U.S.C. Chapter 76 § 6101 et. seq.)
• Civil Rights Restoration Act of 1987
(Public Law 100-259)
• American with Disabilities Act of 1990
(42 U.S.C. Chapter 126 § 12101 et. seq.)
• 23 CFR Part 200
• 49 CFR Part 21
• 49 CFR Part 26
• RCW 49.60.180
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F”
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in
every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
or directives issued pursuant thereto.
IX. Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10) days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of
termination of this AGREEMENT, plus any direct non-salary costs incurred up to the time of termination of this
AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to
date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to
perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs in accordance with the termination for other than default clauses listed previously.
Agreement Number:
AGENDA ITEM #6. m)
Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement Page 8 of 14
Revised 4/10/2015
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as
set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY
find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof
changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be
considered as Extra Work and will be paid for as herein provided under section XIII “Extra Work.”
XI. Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
XII. Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE) and the AGENCY and
their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the
CONSULTANT’s agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT
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to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom
the STATE and /or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT’s agents, employees,
sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or
vendors, of any tier, or any other persons for whom the STATE and/or AGENCY may be legally liable, the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or
the negligence of the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT’s
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
inventions resulting from STATE and/or AGENCY’s, their agents’, officers’ and employees’ failure to comply
with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own
employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this indemnification
and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated by the Parties.
Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper
construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Agreement Number:
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Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the STATE.
B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single
limit for each occurrence.
Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall
waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to
section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability
is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional liability to
third parties be limited in any way.
The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
Agreement Number:
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XIII. Extra Work
A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms
and shall modify this AGREEMENT accordingly.
C. The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,”
under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV. Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV. Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI. Certification of the Consultant and the Agency
Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit
“G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered
Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only in AGREEMENT’s
over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only in AGREEMENT’s over
five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General
Requirements” prior to its performance of any SERVICES under this AGREEMENT.
XVII. Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
Agreement Number:
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XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information” includes, but is
not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles,
credit card information, driver’s license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, STATE
and AGENCY security data, or information which may jeopardize any part of the project that relates to any of
these types of information. The CONSULTANT agrees to hold the State’s Confidential Information in strictest
confidence and not to make use of the State’s Confidential Information for any purpose other than the performance
of this AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY’s express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State’s Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY’s
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Confidential
Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii) take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which
the State’s Confidential Information was received; who received, maintained and used the State’s Confidential
Information; and the final disposition of the State’s Confidential Information. The CONSULTANT’s records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State’s Confidential Information, monetary damages, or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as “Confidential” and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
Agreement Number:
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The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such
confidential or proprietary material is developed, whichever is. “Proprietary and/or confidential information” is not
meant to include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is
rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other
party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized
by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY’s said disclosure of sub-consultants’ information.
XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
“documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents”
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place
of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six (6) year retention period.
For purposes of this AGREEMENT, “documents” means every writing or record of every type and description,
including electronically stored information (“ESI”), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENTs, appraisals,
plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records,
telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts,
scribblings, recordings, visual displays, photographs, minutes of meetings, tabulations, computations, summaries,
inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other
taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether
or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the
foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any
commentary or notation whatsoever that does not appear on the original.
Agreement Number:
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For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any
kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
“Native files” are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created, viewed, and /or modified.
The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date” box on page one (1) of this AGREEMENT.
Signature Date
Signature Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit A Page 1 of 1
Revised 10/30/2014
Exhibit A
Scope of Work
Project No.
Agreement Number:
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 1 of 25
EXHIBIT A - SCOPE OF WORK
CITY OF RENTON – NORTHEAST 31ST STREET BRIDGE REPLACEMENT
PROJECT DESCRIPTION
Northeast 31st Street is a low-volume local access road that serves as the only public access to
several homes. The Northeast 31st Street Bridge (Structure ID: 08557300) spans over May
Creek. The bridge, built in 1950 by King County, is structurally deficient and has a sufficiency
rating of 27. It is a two-span bridge with precast channel girders supported on timber pile caps.
Each timber pile cap is supported on five timber piles. The center pier has two piles (middle and
adjacent) that have severe rot, diminishing their ability to carry vertical loads. In 2014,
temporary vertical supports were installed at the center pier to increase the load carrying
capacity. These temporary vertical supports are not resistant to scour resulting from high flows
in May Creek. This project will replace the existing bridge with a new single span precast
concrete structure with voided slab girders founded on steel round piles filled with concrete
and rebar.
In 2015, the City of Renton (hereinafter referred to as CITY) secured $1.2 million in Federal
Highway Administration (FHWA) Bridge Replacement Funds to design, acquire right-of-way
(ROW), and construct this project.
PROJECT IMPLEMENTATION
It is anticipated the project will be implemented in two phases. This scope of work addresses
Phase 1. Phase 2, construction period services, will be provided as a supplemental service when
the project is ready for construction. A brief description of the work to be completed in each
phase is provided below.
Phase 1 – Preliminary & Final Design
The completion of Phase 1 is anticipated to provide a completed set of plans, specifications and
estimates (PS&E) for the project and all necessary ROW. BergerABAM (hereinafter referred to
as CONSULTANT) shall coordinate with the CITY’s environmental consultant responsible for
completing all environmental documentation for the project and obtaining the necessary
permits for construction. A specific list of services to be provided by the CONSULTANT for
Phase 1 is provided in the task description below.
Phase 2 – Construction Phase Services
Construction phase services for the project are not included, but will be provided as
supplemental service in Phase 2.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 2 of 25
DESIGN CRITERIA
The CITY has developed a memo titled NE 31st St Bridge Replacement Project Information, dated
July 21, 2015, with recommendations for the design and configuration of the new bridge. While
there are some recommendations in this memo that need to be confirmed and/or verified, this
memo represents the basis of design and configuration of the new bridge.
In addition to the memo, the bridge design shall be in accordance with the following.
WSDOT Local Agency Guidelines, April 2016
WSDOT Bridge Design Manual LRFD (M 23-50), April 2015
AASHTO LRFD Bridge Design Specifications, 7th Edition, 2014
AASHTO Guide Specifications for LRFD Seismic Bridge Design, 2nd Edition, 2012
AASHTO Guidelines for Geometric Design of Very Low-Volume Roads, 1st Edition, 2001
The project construction specifications shall be based on the 2016 WSDOT Standard
Specifications
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 3 of 25
GENERAL ASSUMPTIONS
The following scope and associated costs are based on the assumptions outlined below.
FHWA funds are being utilized for design services included in this contract. Therefore, this
contract is subject to all rules and regulations associated with this funding source.
It is assumed that the CITY will use federal funds to acquire ROW, so that completion of
National Environmental Policy Act (NEPA) is required to begin ROW acquisition.
Any task or deliverable requested by the CITY that is not specifically defined in this scope of
work will not be performed by the CONSULTANT unless one of the following occur.
The CONSULTANT provides a written request to the CITY to use Management Reserve
Funds. This request shall summarize the scope of additional work, estimated hours, and
associated direct salary costs by task and adjustment in total fee. Once received, the
CITY will evaluate the request. If approved, the CITY will issue a notice to proceed
(NTP) in writing. Once received, the CONSULTANT may proceed with the additional
work.
The CONSULTANT provides a draft supplemental agreement to the CITY for review
and negotiation. The supplemental agreement shall be complete, including the scope of
additional work, estimated hours, and associated direct salary costs by task, adjustment
in total fee, and total amount authorized for the contract. The CITY will review the
supplement agreement. Once complete, further negotiations may occur between the
parties. Once a scope of work and budget is agreed to, two (2) complete signed originals
will be delivered to the CITY, by the CONSULTANT, for execution by the CITY. Once
executed, the CITY will issue a NTP in writing. Once received, the CONSULTANT may
proceed with the additional work.
Other task-specific assumptions are provided with each task.
SCHEDULE
All work will be completed as required to allow in-water work to be completed in the summer
of 2017. Therefore, the work must be completed and advertised for construction no later March
2017. The budget shown in Exhibit D assumes that the design effort, from beginning to
completion of the “Ad Ready” PS&E will be 6 months in duration. The anticipated level of
effort for this phase is, therefore, based on a 6-month active duration with some potential for
“down time” for the engineering team.
The CONSULTANT shall prepare a project schedule as described in Subtask 1.4 below that
meets this objective. Unless noted otherwise in the scope of work, the completion dates for all
deliverables described in this scope of work will be defined in accordance with the project
schedule.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 4 of 25
SERVICES PROVIDED BY THE CITY
The CITY is responsible for the following, as necessary.
Environmental documentation and permitting will be provided by Widener & Associates
under a separate contract with the CITY.
Reserve and arrange conference room(s), as necessary, for meetings held at City Hall.
Prepare and mail project notices, as required.
All coordination with franchise and public utilities, as necessary.
All coordination with the U.S. Postal Service and the local waste management company for
the area.
Provide CONSULTANT with all available existing record drawings (as-built plans); ROW
plans; horizontal and vertical monument information; GIS maps; and other mapping
information (as available).
The CITY will assemble the construction contract and Division 1 specifications.
Provide CONSULTANT with pdf copies of the final NEPA and State Environmental
Protection Act (SEPA) checklists and associated determinations.
Review all submittals from CONSULTANT and provide written comments back to
CONSULTANT within 10 working days. Written comments may take the form of red line
markups. However, the CITY may summarize all comments on a review comment summary
form, as time allows.
The CITY will participate in comment resolution meetings as described in Task 1 of this
scope of work.
The CITY will acquire title reports as required and provide them to the CONSULTANT.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 5 of 25
SCOPE OF WORK
TASK 1.0 GENERAL ACTIVITIES
The following items are to be performed by the CONSULTANT, under this task.
Subtask 1.1 Administration, Coordination, and Supervision
Initiate project set-up, including establishment of timesheets (charge codes), creation of project
files (electronic and physical), and scheduling of personnel work activities and subconsultant
work activities. Supervision of personnel and activities to ensure compliance with contract
scope and schedule and proper charging of time against the contract. Oversite of subconsultant
activities to ensure compliance with contract scope, schedule, and budget.
Subtask 1.2 Invoicing
Preparation of monthly invoices with progress reports that include the following.
Summary of work accomplished for the invoice period.
Spreadsheet summary of budget, expenses to date, expenses for invoice period, estimate to
complete, and estimate at completion, for each task. This summary will include an estimate
of percent of work complete for the invoice period.
Summary of outstanding issues to be resolved by the CITY.
Backup detail that includes the name, direct salary rate, and hours charged by date, for each
individual charging time to this contract, for the work period.
Backup detail of all direct nonsalary costs included in the invoice for the work period.
Subtask 1.3 Project Meetings and Site Visits
Project Kickoff Meeting to Confirm Design
After receiving NTP from the CITY, set up a project kick-off meeting with key CITY and design
team personnel. The purpose of the meeting is to discuss key elements of the scope of work,
project schedule timelines, and critical path elements. The meeting shall be approximately
4 hours in duration and shall be attended by an average of five CONSULTANT team members,
including three of the CONSULTANT’s project management and/or project engineering staff
and two other consultant discipline specialists for bridge design, geotechnical, hydraulics,
ROW, etc., as required.
Comment Resolution Meetings and Coordination with CITY
The CONSULTANT’s project manager shall provide biweekly, check-in phone or email
coordination with the CITY and attend up to three (3) comment resolution meetings with the
CITY at the CITY’s Renton office location. Meetings at City Hall shall be approximately 4 hours
in duration and shall be attended by three CONSULTANT team member. The purpose of these
meetings will be to review and resolve CITY comments on four PS&E submittals: 30, 60, 90, and
100 percent. It is assumed these meetings will be held within two weeks after each submittal.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 6 of 25
Internal Design Coordination Meetings
The CONSULTANT’s project manager will conduct regular internal design coordination
meetings with key design team members including subconsultants. The meetings shall be
approximately 1 hour in duration and shall be attended by an average of four CONSULTANT
team members.
Site Visit for Conceptual Design Evaluation
CONSULTANT and CITY staff will perform one (1) site visit to evaluate project elements,
including stream hydraulics; roadway alignment and profile; bridge location; stormwater
runoff; and ROW acquisition needs. Meeting shall be approximately 2 hours in duration and
shall be attended by an average of five CONSULTANT team members, including three of the
CONSULTANT’s project management and/or project engineering staff and two other
consultant discipline specialists for bridge design, geotechnical, hydraulics, ROW, etc., as
required.
Additional meetings with the CITY’s environmental consultant will be required as described in
Task 7.
Subtask 1.4 Develop Project Schedule
CONSULTANT will develop a preliminary project schedule with assistance from the CITY. This
project schedule will cover the entire timeframe of the project from initiation of design activities
to completion of construction activities. It will incorporate estimated timelines for the following.
Completion of the PS&E
Completion of environmental permitting (NEPA and SEPA)
Duration of final engineering design, including all interim submittals
ROW plan approval and obligation of ROW funds
ROW certification and obligation of construction funds
Bid advertisement, evaluation, and award
Construction
Deliverable(s)
The following deliverables and delivery times are included in Task 1.
Meeting agenda(s) in Microsoft Word format – delivered to the CITY one (1) business day
before scheduled meeting
Sign-in sheet(s) in Microsoft Word or Excel format – delivered to the CITY at the scheduled
meeting
Draft record of meeting in Microsoft Word format – delivered to the CITY three (3) business
days after scheduled meeting
Final record of meeting in Microsoft Word format – delivered to the CITY three (3) business
days after comments received from CITY
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 7 of 25
Monthly invoices with progress reports – delivered to the CITY monthly
Preliminary project schedule in Microsoft Project format – delivered to the CITY four (4)
weeks after NTP date
The project schedule will be reviewed and updated, if necessary, every month
TASK 2.0 SURVEYING AND BASE MAP
The following items are to be performed by the CONSULTANT, under this task.
Assumption(s)
The survey for this project has been completed by another consultant. The approximate
limits of the completed survey are shown in Figure 1. It is assumed that a base map for the
project has been prepared, or will be completed, and that this map will show the following
information.
Project datum: Horizontal – NAD 83/91, Vertical – NAVD 88
The base map is a 1”=20’ topographic base map and digital terrain model (DTM) of the
surface features within the survey limits described above.
The topographic base map and DTM shall be in AutoCAD format as specified in Exhibit C.
The base map provides 1-foot contour lines.
Topographic base map includes data points to establish the following.
Location of the existing bridge and associated amenities, including wing walls, curbs,
and guardrail at approaches
Street amenities, including paved surface limits, signs, lane markings (if any) and
monitoring well head(s)
Utilities, including utility poles and storm structures (beehive), and drainage ditches (as
applicable), with the exception of overhead utilities (PSE power, Comcast, and
CenturyLink communications), and a stormwater outfall (beehive) located
approximately 25 feet north of the northwest corner of the bridge, the CITY has
determined that there are no other utilities located within the project footprint.
General vegetation limits and significant trees, defined as taller than 15 feet with a trunk
diameter of 6 inches or greater (note type of tree if known)
Stream channel features, including thalweg, top and toe of slopes, ordinary high water
mark (flagged by others), large woody debris, large boulders and limits of rip rap
Sensitive areas, including wetland and wetland buffers (flagged by others)
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 8 of 25
All other surface features within the survey limits necessary to design the project
Topographic base map includes data points to determine the existing pavement surface
elevations within the survey limits. Profiles of the existing street surface will be surveyed
along the edge of pavement and pavement crown. These points will be surveyed at intervals
of 10-foot minimum and/or 25-foot maximum.
It is assumed that the field survey work included cross sections of Northeast 31st Street and
May Creek stream channel within the survey limits shown in Figure 1.
Street cross section intervals will be spaced at a minimum of 10 feet and maximum of
25 feet.
At a minimum, the street cross sections shall include collection of data points at pavement
crown, edge of pavement, edge of shoulders (as applicable), face of guardrail (as applicable),
drainage ditches (as applicable), and approximate edges of ROW.
Stream cross section intervals will be spaced at a minimum of 10 feet and maximum of
15 feet.
At a minimum, the stream cross sections shall include collection of data points at the center
and edges of the creek thalweg, toe of channel slopes, ordinary high water mark (flagged by
others), top of channel slopes, base of bridge abutment walls and center pier.
The base map includes ROW boundaries within the limits shown in Figure 1.
Figure 1
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 9 of 25
Subtask 2.1 Field Verify Base Map
The CONSULTANT shall visually inspect the site and compare the preliminary base map to
observed features at the site. Area of concern will be noted and provided to the CITY. For the
purpose of this scope of work, it is assumed that any areas of concern will be minor and will not
affect the completion of this scope of work.
Subtask 2.2 Additional Survey
At the conclusion of Phase 1, the CONSULTANT shall provide recommendations for additional
survey to be completed in a subsequent project design phase. These services, if required, will
be provided as a supplemental service and would be performed when setting survey control for
construction as described below.
Deliverable(s)
At the conclusion of this scope of work, if required, the CONSULTANT shall provide a brief
memorandum recommending additional survey information to be obtained prior to completing
the design of the project. This memorandum will be prepared in accordance with the schedule
to be developed under Subtask 1.4. Otherwise, there is no deliverable for this Task.
Subtask 2.3 Survey Control for Construction
The CONSULTANT shall provide survey control for construction of the project. This work will
be performed at the conclusion of Phase 1.
Deliverable(s)
Survey control will be added to the base map and design drawings.
TASK 3.0 PRELIMINARY HYDRAULIC ANALYSIS
Watershed Science & Engineering (WSE) will provide hydraulic engineering services for the
Northeast 31st Street bridge replacement project. Specific tasks to be completed by WSE are
described below. WSE will complete Subtasks 3.1 through 3.7 in eight weeks following NTP.
The schedule for the remaining tasks is not controlled by WSE; therefore, their schedule will be
determined by others.
Subtask 3.1 Data Collection and Review
WSE will collect and review existing data and information required to complete the
investigation. This may include existing bridge plans; stream channel and road survey data;
LiDAR data; bridge inspection/maintenance records; stream flow discharge records for May
Creek and/or neighboring gaged streams; current and historical aerial photographs; scour
evaluation report; and anecdotal information on past flood events.
A hydraulic investigation was started for this site by a previous consultant working for the
CITY. The consultant’s data will be provided to WSE for review and, to the extent possible, for
use in the hydraulic design investigation.
Deliverable(s)
None. Any data collected will be incorporated into the hydraulic report if appropriate.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 10 of 25
Subtask 3.2 Site Visit
A WSE principal and staff engineer will travel to the project site to examine the characteristics
of May Creek and how it interacts with the existing road and bridge. They will examine
channel and floodplain geomorphic characteristics; lateral migration and erosion activity; local
scour; large woody loading and debris transport potential; stream bed sediment characteristics;
and existing aquatic habitat features in the vicinity of the bridge.
Deliverable(s)
None. Any data collected will be incorporated into the hydraulic report if appropriate.
Subtask 3.3 Channel Survey
It is assumed that road and stream channel surveys have been completed and will be provided
to WSE. If upon review of the data, WSE determines that additional surveys are needed, WSE
will discuss the need with CONSULTANT and the CITY.
Deliverable(s)
Recommendations for additional survey if required.
Subtask 3.4 Hydrology
The plan at this time is that design flows will be based on the Federal Emergency Management
Agency (FEMA), Flood Insurance Study for King County, Washington and Incorporated Areas,
revised April 19, 2005. WSE will check the flows to determine if they need to be adjusted to
reflect changes in the flood frequency curve resulting from annual peaks observed in May
Creek after 2005. This will be accomplished by review gaging records for May Creek and/or
neighboring similar streams. The 100-year flood is the design event for the bridge, while the
200-year event will be used to compute maximum scour depths estimates.
Deliverable(s)
None. The results of this task will be incorporated in the scour analysis and summarized in the
hydraulic report.
Subtask 3.5 Hydraulic Analysis
WSE will develop an HEC-RAS model of the stream in the vicinity of the bridge. The model
will be calibrated using observed highwater marks if they are available. If highwater marks are
not available, engineering judgment will be used to refine the accuracy of the model. The
model will be used to determine water surface elevations and velocities for both the existing
and proposed crossings. The proposed project must minimize impacts to the 100-year water
surface elevations, possibly to the point of zero-rise. If the proposed crossing results in an
unacceptable rise, WSE will work with CONSULTANT and the CITY to modify the design to
minimize or eliminate impacts.
The HEC-RAS model will also be used to provide the data needed to assess lateral erosion
potential, estimate maximum scour depths for the 200-year flood, and if necessary provide data
required to design erosion/scour countermeasures.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 11 of 25
Should analysis show that a new bridge causes changes to the May Creek floodplain, a
Conditional Letter of Map Revision (CLOMR) and/or Letter of Map Revision (LOMR) may need
to be prepared to modify the Flood Insurance Rate Map (FIRM.) The work associated with this
effort is not included in this scope of work, but will be provided as a supplemental service if
required.
Deliverable(s)
None. The results of this task will be summarized in the hydraulic report.
Subtask 3.6 Geomorphic Assessment
Washington State Department of Fish and Wildlife (WDFW) will require the design team to
examine the geomorphic character of the existing stream channel to determine if the existing
crossing has adversely impacted stream processes and, therefore, habitat quality. If it has
adversely impacted habitat, WSE will need to demonstrate how the new crossing will eliminate
or mitigate (to an acceptable level) these impacts. To complete the geomorphic assessment,
WSE will examine the topographic data, sediment characteristics, and existing bank and bed
conditions to determine whether the existing crossing significantly limits the stream’s ability to
shift laterally, or has affected the stability of the stream’s longitudinal profile. If the crossing
has adversely influenced natural geomorphic processes, WSE will work with CONSULANT,
Widener & Associates (the environmental lead for the project) and the CITY to determine how
to modify the crossing design to mitigate unacceptable impacts.
Deliverable(s)
None. The results of this task will be summarized in the hydraulic report. Additional support
for permitting activities will be provided as described in Subtask 3.10.
Subtask 3.7 Scour/Erosion Assessment and Protection Concepts
For the proposed bridge, maximum scour depth estimates will be computed for the 200-year
flood. These estimates will be provided to the design engineers for consideration in the design
of the foundations for the bridge abutments. If countermeasures are required to prevent scour
or erosion, WSE will work with CONSULTANT, Widener & Associates, and the CITY to
develop an acceptable protection concept.
Deliverable(s)
None. The results of this task will be summarized in the hydraulic report. Additional support
for permitting activities will be provided as described in Subtask 3.10.
Subtask 3.8 Meetings
An allowance is provided for WSE to participate in the following meetings.
Two face-to-face design meetings with CONSULTANT in their Seattle office.
Up to three meetings with the CITY and/or Widener & Associates. These may include the
project kick-off meeting, an on-site project design coordination meeting, and an on-site
permit/environmental review meeting lead by Widener & Associates.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 12 of 25
Deliverable(s)
None. WSE will provide review and comment on meeting minutes if requested.
Subtask 3.9 Hydraulic Report
The results of the hydraulic engineering investigation will be summarized in a hydraulic report.
The draft report will be provided to CONSULTANT and the CITY for review and comment.
WSE will address the review comments, prepare, and submit the final report.
Note – The report will contain a brief write-up that will state the bridge will be “Not Scour
Critical” if it is built according to proposed plans. Once it is built and if it is constructed as
planned, the CITY will have the documentation they need to assign the bridge an NBIS Item 113
Scour Code of “8,” which means the bridge foundations are stable for the assessed scour
condition.
Deliverable(s)
Draft and final hydraulic report summarizing all work and recommendations for design of the
project. Two (2) compact disks with Preliminary Bridge Hydraulic Report in pdf format.
Subtask 3.10 Permitting Support
WSE will support Widener & Associates by providing relevant materials for permit applications
and in answering hydraulic related questions agency personnel may have.
Deliverable(s)
WSE will provide written response to regulatory agency questions as requested. It is assumed
that these responses can be developed based on the work described in this Task 3 and will not
require additional work not included in the scope of this Task 3. The results of this task will be
summarized in the hydraulic report.
Subtask 3.11 Design Reviews
WSE will be available to review 60 percent, 90 percent, and final design drawings of proposed
scour and erosion countermeasures and any other stream related project elements.
Deliverable(s)
WSE will review design drawings developed by CONSULTANT to verify consistency with the
recommendations contained in the hydraulic report. WSE will provide written comments
where required and update hydraulic design recommendation, if required, in the final
hydraulic report.
Subtask 3.12 Administration
WSE will maintain effective communication with CONSULTANT as needed to maintain
progress in the technical work and discuss any issues potentially affecting scope or budget.
WSE will prepare and submit monthly invoices that include a brief progress report.
Deliverable(s)
Monthly invoices and progress reports.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 13 of 25
TASK 4.0 PRELIMINARY PLANS AND COST ESTIMATE
The following items are to be performed by the CONSULTANT, under this task.
Assumption(s)
The budget shown in Exhibit D assumes the CITY will provide existing project plans that
were developed by another consultant. It is assumed that these plans will be significantly
revised.
The CITY will provide the standard CAD sheet border and title block information to be
utilized on the plan sheets for this project.
The list of proposed sheets to be included in the complete set of plans for the project is
shown under Exhibit D.2, along with those sheets to be included in the 30 percent submittal.
Bridge Design Assumptions - In addition to the recommendations outlined in the CITY’s
memo titled NE 31st St Bridge Replacement Project Information, dated July 21, 2015 (included
as Exhibit K), the following design assumptions have been made.
The bridge will be checked for Notional Rating Load (NRL) vehicles.
This is not a critical structure for calculation of importance factors.
No provision for lighting, utilities, conduits, or future incorporation of these items will
be provided in the design of the bridge.
All storm drainage design for this project will be in accordance with the City of Renton
amendments to the 2009 King County Surface Water Design Manual.
The total amount of new impervious area is assumed to be less than 5,000 square feet.
Therefore, it is anticipated that no stormwater detention or water quality treatment will be
required.
The CITY will provide one set of consolidated review comments for each submittal.
Subtask 4.1 Confirmation of Preliminary Bridge Design Assumptions
CONSULTANT will verify the CITY’s recommendations for the design and configuration of the
new bridge, as outlined in the memo titled NE 31st St Bridge Replacement Project Information,
dated July 21, 2015. The specific areas to verify are included in the list below.
Locate and orient proposed bridge to verify that all permanent improvements (e.g., bridge,
roadway approaches, including guardrail and end terminals) are located within the existing
ROW. Additional considerations for proposed bridge location and orientation include
stream channel grading (minimize), stream channel opening (maximize), and scour at
abutments (minimize risk). If the proposed bridge cannot fit within existing ROW, discuss
with CITY staff.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 14 of 25
Review the project layout with respect to construction and environmental issues, specifically
with respect to the location of the proposed sheet pile scour protection with respect to
existing rip-rap. Review and recommend alternate bridge lengths and structure types that
may reduce construction risks associated with encountering existing rip-rap during
installation of the sheet pile scour protection.
The CONSULTANT will conduct a coordination meeting with the CITY and the CITY’s
environmental consultant to review the outcome of the CONSULTANT’s review of the current
bridge design, and determine if a revised layout is required. The CONSULTANT will prepare
and present recommendations at this meeting. Meeting shall be approximately 2 hours in
duration and shall be attended by an average of five CONSULTANT team members, including
three of the CONSULTANT’s project management and/or project engineering staff and two
other consultant discipline specialists for bridge design, geotechnical, hydraulics, ROW, etc., as
required.
Subtask 4.2 Civil Design 30 Percent Plans
CONSULTANT will develop the 30 percent civil design plan listed below. The purpose of these
sheets as part of the 30 percent submittal is to develop the design to a point where all
environmental impacts are identified in order to begin the environmental permitting process.
Below is a description of the information to be included on each sheet.
Cover - Includes a vicinity map of the project location and sheet index.
Right-of-Way Plan - Includes two (2) plan views. The first will be of the project location
showing the ROW limits and any recorded easements in the vicinity of the project site, and
the proposed temporary construction easement limits. The second will be of the parcel with
the private driveway to be utilized as temporary access for the residents.
Site Preparation and TESC Plan – Includes demolition and construction limits. Shows
erosion control features to be installed for construction.
Construction Staging Plan – Includes step-by-step process for constructing this project. This
plan will account for the lack of access to the site from the east side of the bridge after the
street is closed and existing bridge is demolished.
Temporary Stream Bypass Plan and Details – Includes location and type of stream bypass.
The CITY’s environmental consultant has confirmed that all in water work must be isolated
from the water and construction of a stream bypass will be allowed in the project permits,
but is not required if there is another method of isolating in-water construction from the
stream.
Grading Plan – Includes all excavation for the project, including roadway and stream
channel, as applicable.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 15 of 25
Stream Channel Enhancement Plan – Includes plan view of stream channel showing
contours of channel after construction is complete. Placement areas for large rock and
stream bed materials and restoration areas for vegetation shall be determined in
consultation with the CITY’s environmental consultant and based on restoration design and
details to be provided by the CITY’s environmental consultant.
Roadway Plan and Profile – Includes plan and profile views of proposed roadway
improvements along with horizontal and vertical roadway alignments.
Typical Roadway Sections – Includes three typical roadway sections, one at each bridge
approach and if necessary, one for the bridge.
Subtask 4.3 Structural Design 30 Percent Plans
CONSULTANT will develop the 30 percent structural design plan sheets listed below. The
purpose of these sheets as part of the 30 percent submittal is to develop the bridge design to a
point where the type, size, and location of the new bridge is established. All geometry should be
understood once complete. No detailing is expected at this stage of design. Below is a
description of the information to be included on each sheet.
Bridge Plan and Profile – Includes a bridge plan view and bridge elevation view.
Foundation Plan – Includes a bridge foundation plan showing round pile locations and
associated numbering. Includes sheet pile locations for scour protection.
Abutment 1 Plan and Elevation – Includes a plan view and elevation view of the abutment.
For this submittal, the purpose is to establish the geometry and dimensions.
Abutment 2 Plan and Elevation – Includes a plan view and elevation view of the abutment.
For this submittal the purpose is to establish the geometry and dimensions.
Girder Framing Plan and Typical Section – Includes the girder layout and numbering along
with a typical bridge section.
Subtask 4.4 Preliminary Bid Item List and 30 percent Cost Estimate
CONSULTANT will prepare a preliminary list of bid items and associated quantities. Also,
CONSULTANT will prepare an Engineer’s Opinion of Probable Cost (cost estimate) for
30 percent, applying an appropriate unit cost to each bid item quantity and include an
appropriate contingency to the sum total.
Subtask 4.5 Quality Assurance/Quality Control Preliminary Design Phase Deliverables
CONSULTANT will perform an independent technical review of preliminary design phase
deliverables, including 30 percent plans, preliminary bid item list and 30 percent cost estimate,
preliminary hydraulic report, preliminary geotechnical report, and PFE.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 16 of 25
CONSULTANT will perform a constructability review of 30 percent plans with an emphasis on
construction staging. Comments from reviewer and responses from designer will be
summarized, as applicable.
Subtask 4.6 Preliminary Stormwater Design Memorandum
The following information will be summarized in a draft preliminary stormwater design
memorandum.
Total existing and new impervious areas within the project footprint to determine net
increase or decrease.
Total existing and new pervious area within the project footprint to determined new
increase or decrease.
Thresholds for detention and water quality design and determination regarding this project
meeting or exceeding thresholds.
Describe the existing drainage system(s) and drainage basin(s) for the project area.
Recommend drainage conveyance improvements for the project, as necessary.
CITY comments will be incorporated into the preliminary stormwater design memorandum.
Deliverable(s)
The following deliverables and delivery times are included in Task 4.
Meeting handouts and meeting minutes for the meeting described in Subtask 4.1.
Written confirmation of preliminary bridge design assumptions in the form of an e-mail or
design memo - delivered to the CITY within two (2) weeks after completion of the meeting
described in Subtask 4.1
Two (2) compact disks with the 30 percent plans (11x17 sheets), preliminary bid item list,
30 percent cost estimate, and summary of independent technical review comments and
responses in pdf format – delivered to the CITY within 10 weeks after NTP date.
Two (2) compact disks with draft preliminary stormwater design memorandum in pdf
format - delivered to the CITY within six (6) weeks after NTP date.
Two (2) compact disks with final stormwater design memorandum in pdf format –
delivered to the CITY within four (4) weeks after receiving CITY review comments on draft
report.
TASK 5.0 GEOTECHNICAL SERVICES
The following items are to be performed by the subconsultant, PanGEO Engineers, Inc., under
this task.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 17 of 25
Assumption(s)
The budget shown in Exhibit E-1 assumes the work already completed by the CITY’s
geotechnical consultant for this project is still applicable to any revisions to the bridge
design that may be required as described in Subtask 4.1.
CITY will furnish CONSULTANT with existing geotechnical data. It is assumed that
existing geotechnical data is sufficient to develop design parameters to support the
preliminary design.
The existing subsurface information for the Northeast 31st Street Bridge is sufficient for the
tasks listed below. Borings and field explorations are not included for this phase of work. If
additional field explorations are deemed necessary based on the outcomes of the work, they
will be completed under a supplemental scope of work. Alternately additional borings
and/or a test pile program may be included in the specifications for construction of the
project and the foundation design modified, if necessary, by change order during
construction.
No environmental evaluations, including assessment of the potential presence and location
of hazardous materials or wetlands, are included in this scope.
Subtask 5.1 Review Final Plans and Specifications
PanGEO will review and comment on final design plans and specifications provided by
BergerABAM to ensure consistency with the recommendations in the draft geotechnical report.
Subtask 5.2 Prepare Final Geotechnical Report
PanGEO will coordinate final design details and conform final recommendations in a draft final
design geotechnical report. A signed and sealed final design geotechnical report will be
provided after review and comment by CONSULTANT and CITY.
Deliverable(s)
The following deliverables and delivery times are included in Task 5.
Monthly invoices with progress reports – delivered to the CONSULTANT monthly
Final Design Geotechnical Report in pdf format – Delivered to the CONSULTANT within
two (2) weeks after the CITY draft report comments are received and comment resolution is
complete.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 18 of 25
TASK 6.0 RIGHT-OF-WAY SERVICES
Right-of-way (ROW) services will be provided by the subconsultant, Universal Field Services
(UFS.) The services to be provided are described in the attached scope of work provided by
UFS. This scope of work assumes the construction of this project will require the acquisition of
a Temporary Construction Easement (TCE) from two (2) separate tax parcels as described
below. Additional assumption s are provided with the attached scope of work.
The first parcel is owned by King County Parks (Parcel Number 3342103380). It is anticipated
that the permanent improvements will reside entirely within existing ROW. However, the
demolition of the existing bridge and some activities for construction of the new bridge will
require temporary access to the parcel. Therefore, temporary rights need to be secured from the
parcel. King County may agree/prefer to issue a construction permit for this work. However,
WSDOT/FHWA may request/require that a TCE be acquired. Therefore, the estimated level of
effort is based on the assumption that a TCE will be obtained.
The second parcel is private property owned by a resident (Parcel Number 3345100070). No
construction activities will occur on or near the parcel. However, the project, as currently
planned, will require a complete street closure for approximately two (2) months. In order to
close the street, a detour route needs to be established for residents to access their properties.
Since Northeast 31st Street is the only public access to these properties, an alternative route
must be provided for. This parcel has an existing driveway that connects Northeast 31st Street
with Northeast 33rd Street and represents the only viable route for access.
The CONSULTANT will track the cost of these services under two different subtasks, as
described below, and invoice the amounts separately.
Subtask 6.1 Design Phase Services for Right-of-Way
Items A through E in the attached scope of work will be accomplished with federally authorized
funding for design.
Subtask 6.2 ROW Phase Services for Right-of-Way
Items F through I in the attached scope of work will be accomplished with federally authorized
funding for right-of-way acquisition.
TASK 7.0 ENVIRONMENTAL DOCUMENTATION AND PERMITTING
Environmental documentation and permitting services for this project are being provided by
Widener & Associates under a separate agreement with the CITY. Environmental constraints
will influence the design of the project and Widener will require information and exhibits
describing project features and actions from the project design team. The following describes
the anticipated coordination effort required to support this activity.
Subtask 7.1 Coordination Meetings
The CONSULTANT shall schedule and facilitate two (2) meetings with the CITY’s
environmental consultant to identify and confirm the basic design and construction features of
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 19 of 25
the project. It is assumed the project configuration currently contemplated will not need to be
significantly altered in order to facilitate regulatory approval.
Subtask 7.2 Exhibits and Information
The CONSULTANT shall provide the exhibits and information required to complete a JARPA
application. This information shall be developed in consultation with the CITY’s environmental
consultant and submitted to the CITY for review and subsequent use by the CITY’s
environmental consultant. The specific exhibits required have not yet been identified. The level
of effort required for preparing these exhibits is allowance that was arrived at in consultation
with the CITY’s environmental consultant and is based on previous experience with similar
projects.
TASK 8.0 FINAL PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E)
Submittals
CONSULTANT will prepare the PS&E and project-specific technical special provisions
(Divisions 2 through 9.) It is assumed that the CITY will assemble the remainder of the
construction contract.
The submittal deliverables are as follows.
60 Percent Submittal - The draft permitting/30 percent submittal shall be revised and
resubmitted to the CITY for review and approval if necessary.
90 Percent Submittal - This submittal will have all important details needed to construct the
project, identify all anticipated pay items, and provide outline specifications (one half-size
set of plans, construction cost estimate, and project special provisions). This submittal shall
incorporate CITY comments on the 60 percent submittal and shall represent a complete
draft of the construction contract.
100 Percent Submittal - This submittal shall incorporate CITY comments on the 90 percent
submittal and is intended for final review by WSDOT to obligate construction funds for the
project.
Ad Ready Submittal - This submittal will incorporate WSDOT and CITY comments on the
100 percent submittal and is intended for Ad (one half-size and one full-size set of plans,
construction cost estimate, and project special provisions for Divisions 2 through 9).
Subtask 8.1 Roadway Design and Drawings
Roadway design and drawings will be produced by CONSULTANT. The profile and
alignment of the roadway will be per recommendations of the NE 31st St Bridge Replacement
Project Information, dated July 21, 2015,
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 20 of 25
Roadway Drawings
CONSULTANT will complete final contract drawings indicated in the list of roadway drawings
provided in the attached fee estimate.
Roadway Specifications
The WSDOT Standard Specifications for Road, Bridge, and Municipal Construction (2016) will
be the standard specifications for the work. CONSULTANT will prepare the project-specific
special provisions required for the construction of the roadway improvements.
Roadway Quantities and Construction Cost Estimate
A list of bid items will be prepared, conforming to the WSDOT standard bid item table.
Quantities and unit prices will be estimated for each bid item. Unit prices will be estimated
based on the CITY’s recent bid experience with similar projects, WSDOT unit bid analysis,
contractor inquiries, and Means construction estimating manuals.
Subtask 8.2 Bridge Design and Drawings
The bridge design and drawings will be produced by CONSULTANT. The bridge type and size
will be similar to that outlined in the recommendations of the NE 31st St Bridge Replacement
Project Information, dated July 21, 2015.
Substructure Design Calculations
A seismic analysis of the bridge will be performed. Stability analysis and design of the
abutments and foundations will be performed for both static and seismic forces.
Superstructure Design Calculations
Calculations will be completed and designs will be prepared for an assumed single -span bridge,
determined at the end of the type and size study.
Bridge Drawings
CONSULTANT will complete the final contract drawings indicated in the list of bridge
drawings provided in Exhibit D.
Bridge Specifications
WSDOT Standard Specifications for Road, Bridge, and Municipal Construction (2016) will be
the standard specifications for the work. CONSULTANT will prepare the project specific
special provisions required for construction of the bridge.
Bridge Quantities and Construction Cost Estimate
A list of bid items will be prepared, conforming to the WSDOT standard item table. Each bid
item will have a description, measurement unit, and payment description somewhere in the
specifications. Quantities and unit prices will be estimated for each bid item. Unit prices will
be estimated from recent bid experience with similar projects, WSDOT unit bid analysis,
contractor inquiries, and Means construction estimating manuals.
AGENDA ITEM #6. m)
City of Renton BergerABAM, P16.0060.00
Northeast 31st Street Bridge Replacement May 2016
Renton, Washington Exhibit A Page 21 of 25
TASK 9.0 AD, BID, AND AWARD SERVICES
The CONSULTANT will support the CITY during the bidding of the project. The following
describes the anticipated coordination effort required to support this activity.
Subtask 9.1 Coordination Meetings
The CONSULTANT shall schedule and facilitate two (2) meetings with the CITY’s
environmental consultant to discuss potential responses to contractor questions that are related
to environmental commitments and restrictions contained in the permits for the project.
Subtask 9.2 Responses to Contractor Inquires
The CONSULTANT shall provide written responses to contractor questions when requested by
the CITY. It is assumed that up to 20 responses may be required.
Subtask 9.3 Addenda
The CONSULTANT shall assist in the preparation of one (1) addendum to the contract. It is
assumed that this addendum may require clarifications to special provisions and/or minor
changes to up to six project design drawings.
AGENDA ITEM #6. m)
March 16, 2016
1
Scope of Work
Right of Way Services
NE 31 Street Bridge Replacement Project
It is assumed federal funds will be participating in the project including the Right of Way phase,
therefore Universal Field Services, Inc. (UFS) will complete all Right of Way services in accordance with
the City of Renton’s (CITY) Washington State Department of Transportation’s (WSDOT) approved
Right of Way Acquisition Procedures, the federal Uniform Relocation Assistance and Real Property
Acquisitions Policies Act (URA), WSDOT Local Agency Guidelines – Section 25 (Right of Way
Procedures), and the Washington Administrative Code (WAC 468-100) state Uniform Relocation
Assistance and Real Property Acquisition.
This scope of work is based on the five items listed below and assumptions made. The number of tax
parcels and the real property rights required from each are shown in Table A below. Additional parcels
or real property rights and services required other than those described herein will require an
amendment to this scope of work and related fee estimate.
This scope of work is based on the following:
1.) Discussions with City and Berger Abam
3.) Tour of the project limits
4.) Review of limited public on-line information (mapping / ownership information)
5.) ROW Plans or Exhibits have not been provided
Work Elements:
A. Preparation and Administration - Discuss, strategize and plan overall process with CITY and
Berger. Attend project kickoff and up to four (4) progress meetings – CITY office. Progress
meetings can be facilitated by conference calling if preferred. Provide up to six (6) monthly
progress reports indicating the work completed for the invoiced month and identify issues
requiring the CITY’s or Berger’s input or assistance. UFS will provide sample acquisition
documents for the CITY’s review and approval for use. The CITY’s pre-approved forms and
documents will be used when provided. When appropriate, prepare parcel files to include fair
offer letters, recording and ancillary documents, a standard diary form indicating all contacts with
owner(s), and other items necessary for negotiations.
Deliverables:
Attend Project Kickoff Meeting – CITY office
Attend four (4) Progress Meetings – CITY office
Provide six (6) Monthly Progress Reports
Coordinate CITY approval of Acquisition documents and forms for project use
Prepare parcel acquisition files for negotiations
B. Title/Ownership Review – Since the real property rights assumed to be required for this project
are limited to Temporary Construction Easements (TCE), UFS does not require title reports for its
use. However, since title reports are being obtained by Berger for base mapping and design
purposes, UFS will review each to confirm ownership information. In-lieu of title reports, UFS can
alternatively rely on last deeds of conveyance from the King County’s assessor’s records for
ownership and signatory authority.
AGENDA ITEM #6. m)
March 16, 2016
2
Deliverable:
Review two title reports to be provided by Berger.
Obtain Last Deed of Conveyance for parcels requiring TCE only.
C. Project Funding Estimate – UFS will sub-contract and manage completion of the Project Funding
Estimate (PFE) with our WSDOT approved project appraiser. Generally, the PFE is a tool to be used
for confirming estimated Right of Way costs and primarily for consideration of utilizing the
Appraisal Waiver process when the estimated amount of just compensation to property owners
is at or below the CITY’s WSDOT approved Appraisal Waiver limit and when the acquisition is
uncomplicated.
The PFE will be prepared in accordance with the CITY’s WSDOT approved Right of Way Acquisition
procedures, and WSDOT’s Local Agency Guidelines – Section 25 (Right of Way Procedures). As
part of the PFE, individual parcel worksheets will be prepared to estimate the amount of just
compensation using comparable sales data and information obtained from project Right of Way
plans. Estimated amounts of just compensation from each parcel worksheet will be entered into
a project summary worksheet to include other items of right of way related costs for review and
use by the CITY.
Based on the information obtained to date, the two (2) separate tax parcels as shown in Table A
below may be impacted by the project. It is assumed both parcels will qualify for the Appraisal
Waiver process, whereas Appraisal and Appraisal review reports will not be required. In the event
Appraisals are required, an amendment to this scope of work and related fee estimate will be
required. Upon completion of the PFE, UFS will coordinate with the CITY and submit to WSDOT
for review.
Assumptions:
Parcels impacted will qualify for the Appraisal Waiver Process.
All properties are clean of hazardous materials.
Septic system modification or replacement is excluded.
Estimates for curing temporary changes in access are excluded.
Deliverables:
Project Funding Estimate (PFE) to include two (2) separate tax parcels.
D. Relocation Plan – There are no occupants or personal property displaced by the project, therefore
a Relocation Plan or related Relocation Assistance services are required.
Assumptions:
There are no occupants or personal property displaced by the project.
Deliverable: N/A – For informational purposes only.
E. FHWA Funds Authorization for ROW – Shortly after the Right of Way Plans and the PFE have been
submitted to WSDOT, and assuming NEPA clearance has been obtained, the CITY would typically
receive a letter (obligation of funds) from FHWA through WSDOT Local Programs authorizing the
use of federal funds to acquire Right of Way. This letter of authorization is required in order for
the CITY to receive federal funding reimbursement and to with making offers.
AGENDA ITEM #6. m)
March 16, 2016
3
Deliverable: N/A - For informational purposes only.
F. Appraisal & Appraisal Review – As stated in Task C above, both parcels impacted are assumed to
qualify for the Appraisal Waiver process. In lieu-of Appraisals, AOS worksheets will be prepared
as the basis for making offers to property owners per WSDOT LAG Manual – Section 25 (Right of
Way Procedures). Offers based on AOS worksheets are considered Administrative offers. The
City will be required to sign and approve each AOS worksheet establishing the amounts of just
compensation prior to making offers to property owners.
Assumptions:
Appraisal and Appraisal Review reports not required.
Deliverables:
Administrative Offer Summary (AOS) worksheets (2 each)
G. Acquisition Negotiation – Upon written approval from the CITY establishing the amount of just
compensation (Task F above), UFS will prepare the offer package(s) and promptly present offers
to purchase all required real property interests and negotiate in good faith to reach a settlement
with each property owner(s). Offers will be presented in person when at all possible. Offers based
on AOS worksheets are considered Administrative offers.
Note: Administrative Offers - For offers exceeding $10,000 and less than $25,000, property
owners must be informed if the offer is not based on an Appraisal and that one will be
prepared if requested. If the property owner elects, an appraisal report together with a
corresponding appraisal review report must be completed and a revised offer considered.
This requirement may have an impact on the approved right of way budget and project
schedule.
Negotiations will be conducted in accordance with statutory and regulatory requirements and will
include: Coordinate administrative settlement approvals with the CITY; Prepare and maintain
parcel files to include fair offer letters, acquisition documents, a standard diary form indicating all
contacts with owner(s), and other items necessary for negotiations. Since the acquisition of real
property rights is limited to Temporary Construction Easements only, it is assumed no title
clearing or escrow services will be necessary.
Negotiations shall not be deemed to have failed until at least four significant meaningful contacts
have been made and documented with each owner and/or their representative through direct
personal contacts. Out-of-area owner(s) will be contacted by telephone and by certified mail. If
negotiations reach an impasse, UFS will provide the CITY with written notification. The filing and
cost of condemnation proceedings shall be the responsibility of the CITY.
Assumptions:
It is assumed no title clearing or escrow services will be necessary.
Up to four (4) significant meaningful contacts will be made with each property owner
Deliverables:
Acquisition Negotiation services with owners the separate tax parcels as shown in Table
A below.
Completed parcel files including necessary records of all Right of Way Acquisition services.
AGENDA ITEM #6. m)
March 16, 2016
4
H. Parcel Closeout – Escrow Closing - Upon securing required acquisition agreements, UFS will
submit signed acquisition documents with payment instructions to the CITY. It is assumed no title
clearing or escrow services will be necessary.
Deliverable:
Deliver completed original Acquisition files to the City
I. Right-of-Way Certification –Right of Way Certification will be coordinated and completed through
WSDOT. UFS will complete the appropriate ROW Certification document for the City’s signature
and delivery to WSDOT. UFS will further coordinate right of way activities with WSDOT’s Local
Agency Coordinator as needed throughout the project.
Assumptions:
City to deliver to WSDOT the ROW Certification request letter.
Deliverables:
ROW Certification document for the City’s signature and delivery to WSDOT
CITY / Berger will provide the following:
1. Preliminary Commitments (Title Reports) for all parcels shown in Table A below.
2. Right of Way Plans and Drawings, Maps, Exhibits, Right of Way Staking, etc., as necessary.
3. Legal descriptions in electronic format for all real property rights to be acquired.
4. Form approval, in electronic format, of all legal conveyance documents prior to use (i.e. offer
letters, purchase and sale agreements, easements, deeds, leases and permits).
5. Review and approval of all determinations of value, established by the project appraiser, and
provide written authorization prior to offers being made to property owners.
6. Payment of any and all compensation payments to property owners, recording fees, legal services
and any incidental costs which may arise necessary to complete each transaction.
TABLE A
Parcel Data Real Property Rights to Acquire
No. Tax Parcel No. Owner / Taxpayer
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1 334510-0070 Falaniko, Rose and Frank X AOS
2 334210-3380 King County - Parks X AOS
Notes:
1) AOS (Administrative Offer Summary) worksheet
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit B Page 1 of 1
Revised 10/30/2014
Exhibit B
DBE Participation
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit C Page 1 of 4
Revised 10/30/2014
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I. Surveying, Roadway Design & Plans Preparation Section
A. Survey Data
B. Roadway Design Files
C. Computer Aided Drafting Files
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit C Page 2 of 4
Revised 10/30/2014
D. Specify the Agency’s Right to Review Product with the Consultant
E. Specify the Electronic Deliverables to Be Provided to the Agency
F. Specify What Agency Furnished Services and Information Is to Be Provided
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit C Page 3 of 4
Revised 10/30/2014
II. Any Other Electronic Files to Be Provided
III. Methods to Electronically Exchange Data
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit C Page 4 of 4
Revised 10/30/2014
A. Agency Software Suite
B. Electronic Messaging System
C. File Transfers Format
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit D Page 1 of 1
Revised 10/30/2014
Exhibit D
Prime Consultant Cost Computations
Agreement Number:
AGENDA ITEM #6. m)
EXHIBIT D-1 - CONSULTANT FEE DETERMINATION
CITY OF RENTON - NE 31ST STREET BRIDGE REPLACEMENT
Summary Sheet
5/12/2016
Page 1 of 9
DIRECT SALARY COSTS (DSC)
Personnel Hours Rate Cost
1 Project Manager 108 X $77.88 =8,411$
2 Project Engineer 397 X $53.13 =21,091$
3 Structural Engineer 444 X $41.97 =18,635$
4 Civil Engineer 294 X $35.34 =10,390$
5 Graphics/CADD 552 X $39.66 =21,893$
6 Dept. Coordinator/Admin 58 X $33.20 =1,926$
Total Hours 1,853 Subtotal Direct Salary Costs (DSC) =82,345$
Salary Escalation (SE) =5%of DSC =4,117$
Subtotal (DSC + SE) =86,463$
Overhead (OH)166.65%of (DSC + SE) =144,090$
Fixed Fee (FF)30.00%of (DSC + SE) =25,939$
TOTAL SALARY COSTS (DSC + SE + OH + FF) =256,491$
DIRECT NONSALARY COSTS (DNSC)
Mileage 350 @ 0.54$ 189$
-$
-$
TOTAL REIMBURSABLE EXPENSES (DNSC) =189$
SUBCONSULTANTS
PanGEO (Geotechnical)3,924.00$
Universal Field Services (Right of Way)17,345.00$
Watershed Science & Engineering (Hydraulics)21,327.00$
TOTAL SUBCONSULTANTS =42,596$
TOTAL AUTHORIZED AMOUNT =299,276$
MANAGEMENT RESERVE (10%) =29,928$
TOTAL CONTRACT AMOUNT =329,204$
AGENDA ITEM #6. m)
EXHIBIT D-1: PROJECT FEE DETERMINATION
BergerABAM
5/12/2016
Page 2 of 9
City of Renton - NE 31st Street Bridge Replacement
Project Manager
Classification Name
Base Wage
Rate % Participation
Blended Hourly
Rate
Project Manager Bob Fernandes $87.50 20%
Chuck Spry $75.48 80%
$77.88
Project Engineer Greg Banks $54.95 60%
Naomi Selove $50.39 40%
$53.13
Structural Engineer Santiago $41.97 100%
Iman Ghorbani $40.77 0%
Miranda Hagadorn $35.75 0%
$41.97
Civil Engineer Naomi Selove $50.39 0%
Brook Emry $35.34 100%
$35.34
Graphics/CADD John Reyes $38.61 45%
Lee Childress $39.57 45%
Jef Blake $51.73 5%
Andrew D'sylva $70.00 0%
Aaron Savage $37.86 5%
Kim Crow $35.50
$39.66
Dept. Coordinator/Admin Nora Bretana $32.67 0%
Kelly Robinson $33.20 100%
$33.20
AGENDA ITEM #6. m)
EXHIBIT D-1: CONSULTANT FEE DETERMINATION
CITY OF RENTON - NE 31ST STREET BRIDGE REPLACEMENT
ABAM 30% PS&E
5/12/2016
Page 3 of 9
Task
TASK DESCRIPTION
Number Totals
DSC $77.88 $53.13 $41.97 $35.34 $39.66 $33.20
TASK 1.0 - GENERAL ACTIVITIES (6 months)1 86 54 14 22 - 26 202
Administration, Coordination, and Supervision 1.1 12 12 24
Invoicing 1.2 12 12 24
Project Meetings and Site Visits 1.3 50 54 14 22 - - 140
Project Kick-off Meeting 8 8 8 24
Project Communication (weekly 1/2 hour phone/email)12 12
PS&E Comment Resolution Meetings (4)16 32 48
Internal Team Meetings (8 total)8 8 8 8 32
Site Visit for Conceptual Design Evaluation 6 6 6 6 24
Site Visit for Design Coordination Assumed not required -
Develop Preliminary Project Schedule 1.4 12 2 14
TASK 2.0 - SURVEYING 2 - 28 - - 16 - 44
Field Verify Base Map 2.1 16 4 20
Additional Survey 2.2 Not in scope -
Survey Control for Construction 2.3 12 12 24
TASK 3.0 - PRELIMINARY HYDRAULIC ANALYSIS 3 - 4 - - 4 - 8
HEC-RAS Modeling 3.1 2 2 4
Preliminary Bridge Hydraulic Report 3.2 2 2 4
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EXHIBIT D-1: CONSULTANT FEE DETERMINATION
CITY OF RENTON - NE 31ST STREET BRIDGE REPLACEMENT
ABAM 30% PS&E
5/12/2016
Page 4 of 9
Task
TASK DESCRIPTION
Number Totals
DSC $77.88 $53.13 $41.97 $35.34 $39.66 $33.20
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TASK 4.0 - PRELIMINARY PLANS AND COST ESTIMATE 4 14 77 68 130 128 14 431
Confirmation of Preliminary Bridge Design Assumptions 4.1 10 20 16 10 - 2 58
Provide Written Confirmation of Bridge Design Assumptions 2 2 4 2 10
Prepare Materials for Meeting with City 2 4 2 8
Attend Meeting to Review Bridge Design 8 16 8 8 40
Prepare Civil Design 30 Percent Plans 4.2 - 12 - 44 40 - 96
Prepare Structural Design 30 Percent Plans 4.3 - 5 40 - 60 - 105
Preliminary Bid Item List and 30 Percent Cost Estimate 4.4 4 12 12 8 - 36
QA/QC Preliminary Design Phase Deliverables 4.5 4 24 - - - - 28
Stormwater Design Memorandum 4.6 - 12 - 64 20 12 108
Prepare DRAFT 8 48 16 8 80
Prepare FINAL 4 16 4 4 28
TASK 5.0 - PRELIMINARY GEOTECHNICAL SERVICES 5 - 8 8 - - - 16
See PanGeo's Fee Estimate
TOTAL PHASE 1 HOURS 100 171 90 152 148 40 701
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EXHIBIT D-1: CONSULTANT FEE DETERMINATION
CITY OF RENTON - NE 31ST STREET BRIDGE REPLACEMENT
ABAM 30% PS&E
5/12/2016
Page 5 of 9
Task
TASK DESCRIPTION
Number Totals
DSC $77.88 $53.13 $41.97 $35.34 $39.66 $33.20
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BERGER/
TASK 4.1 - Civil 30% Plans Proj.Proj.Structural Civil Graphics
Dept
Coord.ABAM
Mgr.Engr.Engr.Engr./ CAD / Admin Totals
COVER SHEET WITH VICINITY MAP & SHEET INDEX 1 4 4 9
GENERAL NOTES LEGEND & ABBREVIATIONS 1 4 4 9
SURVEY CONTROL, ALIGNMENT, AND RIGHT-OF-WAY PLAN 2 8 8 18
TEMPORARY EROSION & SEDIMENT CONTROL PLAN - GENERAL NOTES
SITE PREPARATION AND TEMPORARY ESC PLAN (20 SCALE)
ROADWAY SECTIONS 2 4 8 14
ROADWAY PLAN & PROFILE (20 SCALE)2 8 8 18
ROADWAY, GRADING & DRAINAGE DETAILS 2 8 4 14
STREAM CHANNEL GRADING DETAILS 2 8 4 14
MISCELLANEOUS ROADWAY DETAILS
SUBTOTAL TASK 4.1 - 30% CIVIL DRAWINGS 12 44 40 96
BERGER/
TASK 4.2 - Structural 30% Plans Proj.Proj.Structural Civil Graphics
Dept
Coord.ABAM
Mgr.Engr.Engr.Engr./ CAD / Admin Totals
BRIDGE PLAN & PROFILE 1 8 12 21
FOUNDATION PLAN 1 8 12 21
ABUTMENT 1 PLAN & ELEVATION 1 8 12 21
ABUTMENT 2 PLAN & ELEVATION 1 8 12 21
GIRDER FRAMING PLAN & TYPICAL BRIDGE SECTION 1 8 12 21
SUBTOTAL TASK 4.2 - 30% STRUCTURAL DRAWINGS 5 40 60 105
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EXHIBIT D-1: CONSULTANT FEE DETERMINATION
CITY OF RENTON - NE 31ST STREET BRIDGE REPLACEMENT
ABAM Permit Support & ROW
5/12/2016
Page 6 of 9
Task
TASK DESCRIPTION
Number Totals
DSC $77.88 $53.13 $41.97 $35.34 $39.66 $33.20
TASK 6.0 - PRELIMINARY RIGHT-OF-WAY SERVICES 6 - 24 - 28 16 - 68
Falaniko, Rose and Frank Exhibits - 4 8 4 16
King County Easement Exhibits - 4 8 4 16
Obtain Titlel Reports/Prepare Legal Descriptions 8 8
ROW Plans - 8 12 8 28
See Universal Field Services Fee Estimate -
TASK 7.0 - ENVIRONMENTAL DOCUMENTATION & PERMITTING 7 - 8 12 40 2 62
See Widener & Associates Fee Estimate
TOTAL PHASE 2 HOURS - 32 - 40 56 2 130
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CITY OF RENTON - NE 31ST STREET BRIDGE REPLACEMENT
ABAM 100% PS&E
5/12/2016
Page 7 of 9
Task
TASK DESCRIPTION
Number Totals
DSC $77.88 $53.13 $41.97 $35.34 $39.66 $33.20
TASK 8.0 - FINAL PLANS, SPECIFICATION AND ENGINEER'S ESTIMATE 8 8 178 346 86 332 16 966
Roadway Design and Drawings 8.1 8 56 12 86 80 8 250
Prepare Civil PS&E Drawings (see below)- 22 - 46 72 - 140
Roadway Specifications 4 4 16 - 8 32
QA/QC 4 24 8 36
Construction Schedule 2 12 - - - 14
Roadway Quantities and Cost Estimate 4 16 8 28
Bridge Design and Drawings 8.2 - 122 334 - 252 8 716
Substructure Design Calculations 8 80 88
Superstructure Design Calculations 4 24 28
Bridge Drawings (see below)- 62 166 - 252 - 480
Specifications 8 24 32
QA/QC 32 16 8 56
Bridge Quantities and Cost Estimate 8 24 32
TASK 9.0 AD, BID & AWARD 9 - 16 8 16 16 - 56
Meetings -
Response to RFI's - 12 8 20
Addendum 4 8 8 16 36
TOTAL PHASE 3 HOURS 8 194 354 102 348 16 1022
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EXHIBIT D-1: CONSULTANT FEE DETERMINATION
CITY OF RENTON - NE 31ST STREET BRIDGE REPLACEMENT
ABAM 100% PS&E
5/12/2016
Page 8 of 9
Task
TASK DESCRIPTION
Number Totals
DSC $77.88 $53.13 $41.97 $35.34 $39.66 $33.20
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TASK 8.1 - FINAL CIVIL PS&E DRAWINGS
Proj.Proj.Structural Civil Graphics
Dept
Coord.ABAM
Mgr.Engr.Engr.Engr./ CAD / Admin Totals
COVER SHEET WITH VICINITY MAP & SHEET INDEX 1 2 2 5
GENERAL NOTES LEGEND & ABBREVIATIONS 1 2 2 5
SURVEY CONTROL, ALIGNMENT, AND RIGHT-OF-WAY PLAN 2 2 4 8
TEMPORARY EROSION & SEDIMENT CONTROL PLAN - GENERAL NOTES 2 4 8 14
SITE PREPARATION AND TEMPORARY ESC PLAN (20 SCALE)4 8 16 28
ROADWAY SECTIONS 2 4 8 14
ROADWAY PLAN & PROFILE (20 SCALE)2 4 8 14
ROADWAY, GRADING & DRAINAGE DETAILS 2 4 8 14
STREAM CHANNEL GRADING DETAILS 2 8 4 14
MISCELLANEOUS ROADWAY DETAILS 4 8 12 24
SUBTOTAL TASK 8.1 - FINAL CIVIL DRAWINGS 22 46 72 140
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EXHIBIT D-1: CONSULTANT FEE DETERMINATION
CITY OF RENTON - NE 31ST STREET BRIDGE REPLACEMENT
ABAM 100% PS&E
5/12/2016
Page 9 of 9
Task
TASK DESCRIPTION
Number Totals
DSC $77.88 $53.13 $41.97 $35.34 $39.66 $33.20
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TASK 8.2 - FINAL STRUCTURAL DRAWINGS Proj.Proj.Structural Civil Graphics
Dept
Coord.ABAM
Mgr.Engr.Engr.Engr./ CAD / Admin Totals
BRIDGE PLAN & PROFILE 1 2 4 7
STRUCTURAL NOTES & BRIDGE CONSTRUCTION SEQUENCE 2 8 12 22
FOUNDATION PLAN 4 8 12 24
SHEET PILE WALL ELEVATIONS 4 8 16 28
SHEET PILE WALL SECTIONS 4 6 12 22
SHEET PILE WALL DETAIL 8 16 24 48
SHEET PILE WALL CAP DETAILS 4 6 16 26
ABUTMENT 1 PLAN & ELEVATION 2 4 4 10
ABUTMENT 1 DETAILS 4 12 16 32
ABUTMENT 2 PLAN & ELEVATION 2 4 4 10
ABUTMENT 2 DETAILS 4 12 16 32
GIRDER FRAMING PLAN & TYPICAL BRIDGE SECTION 1 4 4 9
GIRDER DETAILS - SHEET 01 4 12 16 32
GIRDER DETAILS - SHEET 02 4 12 16 32
DECK DETAILS 4 12 16 32
BEARING DETAILS 2 12 16 30
EXPANSION JOINT DETAILS 2 4 12 18
TRAFFIC BARRIER - SHEET 01 2 8 12 22
TRAFFIC BARRIER - SHEET 02 2 8 8 18
MISCELLANEOUS DETAILS 2 8 16 26
SUBTOTAL TASK 8.2 - FINAL STRUCTURAL DRAWINGS 62 166 252 480
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Job Classifications
Low NTE Low NTE Low NTE Low NTE
Engineer IX - Officer 72.00$ 117.00$ 119.99$ 194.98$ 21.60$ 35.10$ 213.59$ 347.08$
Engineer VII/VIII - Project Manager 50.00$ 85.00$ 83.33$ 141.65$ 15.00$ 25.50$ 148.33$ 252.15$
Engineer V/VI - Project Engineer 35.00$ 61.00$ 58.33$ 101.66$ 10.50$ 18.30$ 103.83$ 180.96$
Engineer IV - Senior Engineer 31.00$ 43.00$ 51.66$ 71.66$ 9.30$ 12.90$ 91.96$ 127.56$
Engineer I/II/III 24.00$ 39.00$ 40.00$ 64.99$ 7.20$ 11.70$ 71.20$ 115.69$
Planners 25.00$ 62.00$ 41.66$ 103.32$ 7.50$ 18.60$ 74.16$ 183.92$
Scienstist/Environmental/Landscape Architect 25.00$ 72.00$ 41.66$ 119.99$ 7.50$ 21.60$ 74.16$ 213.59$
Public Involvement 31.00$ 42.00$ 51.66$ 69.99$ 9.30$ 12.60$ 91.96$ 124.59$
Applications Programmer II 50.00$ 56.00$ 83.33$ 93.32$ 15.00$ 16.80$ 148.33$ 166.12$
CAD Operator IV/V/VI 31.00$ 45.00$ 51.66$ 74.99$ 9.30$ 13.50$ 91.96$ 133.49$
CAD Operator II/III 25.00$ 34.00$ 41.66$ 56.66$ 7.50$ 10.20$ 74.16$ 100.86$
Construction Specialist/Inspector/Assistant 27.00$ 61.00$ 45.00$ 101.66$ 8.10$ 18.30$ 80.10$ 180.96$
Surveyors/Geomatics 21.00$ 54.00$ 35.00$ 89.99$ 6.30$ 16.20$ 62.30$ 160.19$
Designer I/II/III/IV/V 22.00$ 43.00$ 36.66$ 71.66$ 6.60$ 12.90$ 65.26$ 127.56$
Coordinators/Graphics/Administration 10.00$ 75.00$ 16.67$ 124.99$ 3.00$ 22.50$ 29.67$ 222.49$
Note: Invoiced labor rates may be less than the low rate shown per job classification. Direct Labor Cost NTE (Not to Exceed) is the
maximum rate for each labor classification. Invoices shall be based on the actual Direct Labor Cost of the staff working on the project,
but will not exceed the NTE.
Rates valid through 30 June 2017
166.65%30%Billing Rate
City of Renton - Northeast 31st Street Bridge Replacement
Direct Salary Cost Overhead Fixed Fee All Inclusive Hourly
Exhibit D-2
BergerABAM Inc.
33301 Ninth Avenue South, Suite 300
Federal Way, WA 98003
Actuals Not to Exceed Table
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AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
Revised 10/30/2014
Exhibit E
Sub-consultant Cost Computations
There isn’t any sub-consultant participation at this time. The CONSULTANT shall not sub-contract for
the performance of any work under this AGREEMENT without prior written permission of the AGENCY.
Refer to section VI “Sub-Contracting” of this AGREEMENT.
Agreement Number:
AGENDA ITEM #6. m)
EXHIBIT E-1 - SUBCONSULTANT FEE DETERMINATION
PanGEO
31st Bridge
5/12/2016
NE 31st Street Bridge Replacement Proj. No.: 15-323
City of Renton, WA Date: 4/1/2016
Prepared By: REK
Revised:
Prepared for: Mr. Bob Fernandes, BergerABAM
ESTIMATED LABOR:
Principal Geot. Proj. Mgr.Sr. Geot. Eng.Sr. Geologist Proj. Eng./Geol.Admin,
$72.15 $62.05 $45.20 $38.00 $36.05 $28.85 COST
Final Design Geotechnical Services
Review Final Plans and Specs 4 $248.20
Revise Prelim. Design Geotechnical Report 8 4 $640.60
Final Geotechnical Report 4 4 $392.40
Meetings & Project Management 4 $248.20
TOTAL LABOR:0 20 0 0 8 0 $1,529.40
LABORATORY TEST SUMMARY OVERHEAD & PROFIT:
Est. No.Unit Total Overhead @ 126.55% of DSC $1,935
Test Tests Cost Cost Profit @ 30% of DSC $459
Shear Strength (rock core or soil)0 $225 $0 TOTAL LABOR COSTS:$3,924
Sieve Analysis 0 $165 $0
Percent Fines 0 $45 $0 ESTIMATED DIRECT EXPENSES:
Atterberg Limits 0 $240 $0 Mileage 0 @ $0.54/mi. $0
Moisture Content 0 $12 $0 Reproduction & Field Consumables $0
TOTAL LABORATORY TESTING:$0 TOTAL DIRECT EXPENSES:$0
SUBCONTRACTOR COSTS:
Assumed Conditions:Mobilization $0
1. As stated in Scope of Work.Drilling $0
Piezometer Installation $0
TOTAL DIRECT EXPENSES:$0
COST SUMMARY:
Total Labor Cost $3,924
Lab Testing $0
Direct Expenses $0
Subcontractor Costs $0
TOTAL ESTIMATE:$3,924
WORK TASK DESCRIPTION PanGEO Labor Hours & 2016 Direct Hourly Rates
PanGEO, Inc.
AGENDA ITEM #6. m)
EXHIBIT E-1 - SUBCONSULTANT FEE DETERMINATION
Universal Field Services
City of Renton
NE 31st Street Bridge Replacement
Right of Way Acquisition Services - Fee Estimate
Estimate
5/12/2016
1 of 2
DIRECT SALARY COSTS (DSC)
Personnel Hours Rate Cost
1 Quality Assurance 9.0 X $55.30 =497.70
2 Project Manager 29.0 X $44.00 =1,276.00
3 Acquisition Specialist 100.0 X $39.00 =3,900.00
4 Sr Administrative Specialist 29.5 X $30.00 =885.00
Total Hours 167.5 6,558.70
Overhead (OH)40.42%of DSC =2,651.03
Fixed Fee (FF)30.00%of DSC =1,967.61
TOTAL DSC =11,177.34
DIRECT NONSALARY COSTS (DNSC)
Mileage 780 miles @ 0.540$ 421.20
Miscellaneous Expenses (see note 4 below)136.06
TOTAL DNSC =557.26
SUBCONSULTANTS
Project Funding Estimate Valbridge Appraisal (See Note 5 below)5,500.00
Administrative 2% (B&O taxes etc.)110.00
5,610.00
TOTAL ESTIMATED AMOUNT =17,344.60
Notes:
1.) Universal reserves the right to re-negotiate estimate total if Notice to Proceed not provided
within 180 days from the date of this estimate.
2.) Mileage to be billed at $0.540/mile or the approved IRS rate at the time mileage is incurred.
3.) See Estimated Hours worksheet (next page) for list of parcels impacted and the real property
rights to be acquired from each.
4.) Reimbursable miscellaneous expenses, including but not limited to: ferry fees, postage, parking
printing, long distance telephone, etc., at cost - no markup.
5.) It is assumed Appraisal and Appraisal review reports not required. AOS worksheets
will be the basis of offers to property owners in lieu-of Appraisal reoprts.
TOTAL SUBCONSULTANT FEES =
Subtotal DSC =
AGENDA ITEM #6. m)
EXHIBIT E-1 - SUBCONSULTANT FEE DETERMINATION
Universal Field Services
City of Renton
NE 31st Street Bridge Replacement
Right of Way Acquisition Services - Fee Estimate
Hours-Mileage Worksheet
5/12/2016
2 of 2
No. Tax Parcel No.Owner / Taxpayer
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1 3345100070 Falaniko, Rose & Frank X 1 6 55 10 180
2 3342103380 King County - Parks X 1 3.5 30 6 120
4 4 0 0 60
0 0 3 3 0
0 8 8 0 360
0 1.5 1.5 3 0
0 1.5 0 1.5 0
0.5 1 0 1 0
1 1 0 1 0
1.5 1.5 0 0 0
0 1 2.5 4 60
9 29 100 29.5 780
Parcel File Closeout - Deliver to City
Assist City with developing "Introduction Informational Letter"
Negotiation HoursParcel Data
Provide PFE input being completed by Appraiser
Rights to be Acquired
Provide six (6) monthly progress and tracking reports
Attend four (4) Progress Meetings - City office
Coordinate CITY approval of sample acquisition documents
Attend Kick off meeting - City office
Subcontract with and manage Appraisal (PFE)
Review title reports to be provided by Berger Abam
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EXHIBIT E-1 - SUBCONSULTANT FEE DETERMINATION NE 31st Bridge
5/12/2016
Estimate of Professional Services
Prepared for: ABAM/City of Renton
110 Prefontaine Place South, Suite 508 Project: NE 31st Bridge Replacement
Seattle, WA 98104 Hydraulic Design Investigation
Tel. (206) 521-3000 Date:
Prepared By:Jeff Johnson
Hours
TASK DESCRIPTION Prin Sr. Eng. I Sr. Eng. II Staff Eng.Jr. Eng.GIS Specialist Contract Admin Totals
1. Data Collection and Review 2 4 $767
2. Site Inspection 5 5 $1,459
3. Channel Survey (assume complete)$0
4. Hydrology 2 4 $767
5. Hydraulic Analysis 4 1 24 $3,171
6. Geomorphic Assessment 4 4 $1,168
7. Scour / Erosion Assessment and Protection Concepts 4 4 16 $2,776
8. Meetings 14 6 $3,354
9. Hydraulic Report 16 2 20 $5,380
10. Permit Support 2 2 $584
11. 60%, 90%, and Final Design Support 4 2 $984
12. Administration 2 1 3 $760
Total Hours and Direct Labor Cost (DL)52.0 3.0 4.0 0.0 79.0 0.0 3.0
Labor Rate ($/hr) (WSDOT approved OH 167.60% and 30% fee)$200.31 $171.69 $127.34 $107.31 $91.57 $104.16 $89.28
TOTAL LABOR COST $10,416 $515 $509 $0 $7,234 $0 $268 $21,169
Direct Expense Detail
Units Rate Cost
Mileage 200 $0.540 $108.00
Reproduction and Communication $50.00
Total $158.00
Cost Summary
Total Labor $21,169
Total Direct Expenses $158
Total $21,327
May 12, 2016
AGENDA ITEM #6. m)
Job Classifications
Direct
Salary
Costs
Overhead
126.55%
Fixed Fee
30%
All Inclusive
Hourly
Billing Rate
NTE NTE NTE NTE
Principal 75.96$ 96.13$ 22.79$ 194.88$
Geotechnical Project Manager 64.90$ 82.13$ 19.47$ 166.50$
Sr. Geotechnical Engineer 52.88$ 66.92$ 15.86$ 135.66$
Sr. Geologist 43.27$ 54.76$ 12.98$ 111.01$
Project Engineer 39.42$ 49.89$ 11.83$ 101.13$
Project Geologist 38.46$ 48.67$ 11.54$ 98.67$
Staff Engineer 33.94$ 42.95$ 10.18$ 87.07$
Staff Geologist 25.00$ 31.64$ 7.50$ 64.14$
Administration 30.29$ 38.33$ 9.09$ 77.71$
Note: Invoiced labor rates may be less than the low rate shown per job classification.
Direct Labor Cost NTE (Not to Exceed) is the maximum rate for each labor classification.
Invoices shall be based on the actual Direct Labor Cost of the staff working on the project,
but will not exceed the NTE.
Rates valid through 30 June 2017
City of Renton - Northeast 31st Street Bridge Replacement
Exhibit E-2
PanGEO
Actuals Not to Exceed Table
AGENDA ITEM #6. m)
Job Classifications
Direct
Salary
Costs
Overhead
40.42%
Fixed Fee
30%
All Inclusive
Hourly
Billing Rate
NTE NTE NTE NTE
Quality Assurance 57.00$ 23.04$ 17.10$ 97.14$
Project Manager 45.32$ 18.32$ 13.60$ 77.23$
Acquisition Specialist 40.17$ 16.24$ 12.05$ 68.46$
Sr. Administrative Specialist 31.00$ 12.53$ 9.30$ 52.83$
Note: Invoiced labor rates may be less than the low rate shown per job classification.
Direct Labor Cost NTE (Not to Exceed) is the maximum rate for each labor classification.
Invoices shall be based on the actual Direct Labor Cost of the staff working on the project,
but will not exceed the NTE.
Rates valid through 30 June 2017
City of Renton - Northeast 31st Street Bridge Replacement
Exhibit E-2
Universal Field Services
Actuals Not to Exceed Table
AGENDA ITEM #6. m)
Job Classifications
Direct
Salary
Costs
Overhead
167.60%
Fixed Fee
30%
All Inclusive
Hourly
Billing Rate
NTE NTE NTE NTE
Principal 67.31$ 112.81$ 20.19$ 200.31$
Sr. Engineer I 57.69$ 96.69$ 17.31$ 171.69$
Sr. Engineer II 42.79$ 71.72$ 12.84$ 127.34$
Senior Geomorphologist 42.07$ 70.51$ 12.62$ 125.20$
Staff Engineer 36.06$ 60.44$ 10.82$ 107.31$
Jr. Engineer 30.77$ 51.57$ 9.23$ 91.57$
GIS Specialist 35.00$ 58.66$ 10.50$ 104.16$
Technician/Drafter 25.00$ 41.90$ 7.50$ 74.40$
Engineering Intern 20.00$ 33.52$ 6.00$ 59.52$
Contract Admin 30.00$ 50.28$ 9.00$ 89.28$
Note: Invoiced labor rates may be less than the low rate shown per job classification.
Direct Labor Cost NTE (Not to Exceed) is the maximum rate for each labor classification.
Invoices shall be based on the actual Direct Labor Cost of the staff working on the project,
but will not exceed the NTE.
Rates valid through 30 June 2017
City of Renton - Northeast 31st Street Bridge Replacement
Exhibit E-2
Watershed
Actuals Not to Exceed Table
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit F Page 1 of 1
Revised 10/30/2014
Exhibit F
Title VI Assurances
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors
in interest agrees as follows:
1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations,
Part 21, as they may be amended from time to time (hereinafter referred to as the “REGULATIONS”),
which are herein incorporated by reference and made a part of this AGREEMENT.
2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention
of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT
shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS, including employment practices when this AGREEMENT covers a program set forth
in Appendix B of the REGULATIONS.
3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract, including procurement of materials or leases of equipment, each potential sub-
consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT’s obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color,
sex, or national origin.
4. Information and Reports: The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the AGENCY, the
STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such
REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall
so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has
made to obtain the information.
5. Sanctions for Non-compliance: In the event of the CONSULTANT’s non-compliance with the non-
discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions
as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to:
• Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT
complies, and/or;
• Cancellation, termination, or suspension of this AGREEMENT, in whole or in part.
6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through
(5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the
REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with,
litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request
the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in
addition, the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States.Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of _______________________________
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
whose address is
and that neither the above firm nor I have:
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any);
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Consultant (Firm Name)
Signature (Authorized Official of Consultant)Date
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-1(b) Certification of
I hereby certify that I am the:
Other
of the , and
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind; except as hereby expressly stated (if any):
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Signature Date
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
D. Have not within a three (3) year period preceding this application / proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II. Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Consultant (Firm Name)
Signature (Authorized Official of Consultant)Date
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, a officer or employee of Congress, or any employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000,
and that all such sub-recipients shall certify and disclose accordingly.
Consultant (Firm Name)
Signature (Authorized Official of Consultant)Date
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section
2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted,
either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer ’s
representative in support of * are accurate, complete, and current
as of **.
This certification includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing
rate AGREEMENT’s between the offer or and the Government that are part of the proposal.
Firm:
Signature Title
Date of Execution***:
*Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.)
**Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit H Page 1 of 1
Revised 10/30/2014
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identified in Section XIII, Legal Relations
and Insurance of this Agreement is amended to $.
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of $.
Such insurance coverage shall be evidenced by one of the following methods:
• Certificate of Insurance.
• Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund, safeguards established for payment
from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed
$1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted
to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes: Cost of added insurance requirements: $.
• Include all costs, fee increase, premiums.
• This cost shall not be billed against an FHWA funded project.
• For final contracts, include this exhibit.
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit I Page 1 of 2
Revised 10/30/2014
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency’s Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the Agency’s
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work; photographs, records of labor, materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manger and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design
error(s), there are three possible scenarios:
• It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
• It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
the consultant’s agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
reimbursements. No further action is required.
• There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit I Page 2 of 2
Revised 10/30/2014
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General’s Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
• If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount
of federal participation in the agreed upon resolution of the issue.
• If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit J Page 1 of 2
Revised 10/30/2014
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s claim(s) are a total
of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency’s project manager.
The consultant’s claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with
the additional work; and
• Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency’s project manager. The project manager will review the consultant’s claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the Agency’s
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim. After the request has been approved, the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures.
Agreement Number:
AGENDA ITEM #6. m)
WSDOT Form 140-089 EF Exhibit J Page 2 of 2
Revised 10/30/2014
Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s)
If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Agency’s summation of hours by classification for each firm that should be included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associated
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant’s
claim(s);
• Explanation to describe what has been instituted to preclude future consultant claim(s); and
• Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Pubic Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number:
AGENDA ITEM #6. m)
20,000
1,667
NE 31st Street Culvert Repair Project - Vicinity Map
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable.
None
6/23/2014
Legend
1,1330567
THIS MAP IS NOT TO BE USED FOR NAVIGATION
Feet
Notes
1,133
WGS_1984_Web_Mercator_Auxiliary_Sphere
Information Technology - GIS
RentonMapSupport@Rentonwa.gov
Streams (Classified)
1
2
3
4
AGENDA ITEM #6. m)
AB - 1670
City Council Regular Meeting - 06 Jun 2016
SUBJECT/TITLE: Consultant Agreement with KBA, Inc. for the Duvall Avenue NE
Pavement Preservation Project (NE 4th Street to NE 10th Street)
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Flora Lee, Transportation Design Project Manager
EXT.: 7303
FISCAL IMPACT SUMMARY:
The project has a total budget of $2,097,000 and is funded through a combination of a Surface Tran sportation
Program (STP) grant in the amount of $1,237,000 and a City match in the amount of $860,000. The amount
budgeted for the construction management and consultant inspection services for this project is $224,000.
The proposed consultant agreement with KBA, Inc. is in the amount of $131,350 and is within budget.
SUMMARY OF ACTION:
The City was awarded a Surface Transportation Program (STP) grant in the amount of $1,237,000 for the
design and construction to improve Duvall Avenue NE from NE 4th Street to NE 10th Street.
The City was authorized to advertise this project from WSDOT Local Programs on May 10, 2016. The bid
opening for this project will be on June 7, 2016, and construction is anticipated to commence this fall. Project
improvements will include:
1.Resurfacing Duvall Avenue NE from NE 4th to NE 10th Street.
2.Construct curbed center median islands with landscaping and irrigation.
3.Install solar radar speed feedback signs.
This project will improve the overall pavement condition, extend its lifespan and increase corridor safety along
this important north-south arterial, which is an alternate route to I-405 connecting Renton to Newcastle and
Bellevue. The proposed agreement is within budget and considered reasonable.
EXHIBITS:
A. Agreement
B. Project Vicinity Map
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Local Agency Professional Services Negotiated Hourly Rate
Consultant Agreement for consultant services for the Duvall Avenue NE Pavement Preservation (NE 4th Street
to NE 10th Street) Project with KBA, Inc. in the amount of $131,350.
AGENDA ITEM #6. n)
Local Agency Professional Services
Negotiated Hourly Rate Consultant Agreement
Agreement Number:CAG-16-090 Does this Require DES ?ling?E]Yes D No
Firm/Organization Legal Name (do not use dba’s):
KBA,Inc.
Address Federal Aid Number
11201 SE 8th Street,Suite 160,Bellevue,WA 98004 STPUL lll3(003)
UBl Number Federal TIN or SSN Number
60l—426-427 9l—l58l4l6
Execution Date Completion Date
December 31,2016
1099 Form Required Federal Participation
I:]Yes No Yes E]No
Project Title
Duvall Avenue NE Preservation Project
Description of Work
This Agreement provides for the removal of curb,gutter,sidewalk,and asphalt pavement;construction of
curbed median islands with landscaping and irrigation;installation of electrical conduit and solar radar speed
feedback signs;asphalt grinding,installation of approximately 6,500 tons of asphalt for pavement repair and
overlay,17 curb ramps,utility adjustments,and channelization of Duvall Ave NE,and other Work.
I:Yes %No DBE Participation Maximum Amount Payable:$131,350.00
E]Yes %No MBE Participation
El Yes %No WBE Participation
El Yes %No SBE Participation
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certi?cation Documents
Exhibit—l=l N/A
Ex-h~i-bit—l %N/A
Exhibit J Consultant Claim Procedures
Agreement Number:CAG_1 6_090
Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Page 1 of 14
Revised 4/10/2015
AGENDA ITEM #6. n)
THIS AGREEMENT,made and entered into as shown in the “Execution Date”box on page one (1)of this
AGREEMENT,between the City of Renton,
hereinafter called the “AGENCY,”and the “Firm/Organization Name”referenced on page one (I)of this
AGREEMENT,hereinafter called the “CONSULTANT.”
WHEREAS,the AGENCY desires to accomplish the work referenced in “Description of Work”on page one (1)
of this AGREEMENT and hereafter called the “SERVICES,”and does not have suf?cient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES;and
WHEREAS,the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration,if applicable,and has signi?ed a willingness to furnish consulting services to
the AGENCY.
NOW,THEREFORE,in consideration of the terms,conditions,covenants,and performance contained herein,
or attached and incorporated and made a part hereof,the parties hereto agree as follows:
I.General Description of Work
The work under this AGREEMENT shall consist of the above~described SERVICES as herein de?ned,and
necessary to accomplish the completed work for this project.The CONSULTANT shall furnish all services,labor,
and related equipment and,if applicable,sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
ll.Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A”attached
hereto and by this reference made a part of this AGREEMENT.The Scope of Work was developed utilizing
performance based contracting methodologies.
Ill.General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies,groups,or individuals shall
receive advance approval by the AGENCY.Necessary contacts and meetings with agencies,groups,and/or
individuals shall be coordinated through the AGENCY.The CONSULTANT shall attend coordination,progress,
and presentation meetings with the AGENCY and/or such State,Federal,Community,City,or County of?cials,
groups or individuals as may be requested by the AGENCY.The AGENCY will provide the CONSULTANT
suf?cient notice prior to meetings requiring CONSULTANT participation.The minimum required hours or days’
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.”
The CONSULTANT shall prepare a monthly progress report,in a form approved by the AGENCY,which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
suf?cient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT,any sub-consultants,and the AGENCY shall comply with all Federal,State,and local laws,
rules,codes,regulations,and all AGENCY policies and directives,applicable to the work to be performed under
this AGREEMENT.This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number:CAG—16-090
Local Agency Professional Services Negotiated Hourly Rate ConsuItantAgreement Page 2 of 14
Revised 4/10/2015
AGENDA ITEM #6. n)
Participation for Disadvantaged Business Enterprises (DBE)or Small Business Enterprises (SBE),if required,
per 49 CFR Part 26 shall be shown on the heading of this AGREEMENT.If DBE ?rms are utilized at the
commencement of this AGREEMENT,the amounts authorized to each ?rm and their certi?cation number will
be shown on Exhibit “B”attached hereto and by this reference made part of this AGREEMENT.If the Prime
CONSULTANT is a DBE certi?ed ?rm they must comply with the Commercial Use?ll Function (CUF)regulation
outlined in the AGENCY’s “DBE Program Participation Plan”and perform a minimum of 30%of the total amount
of this AGREEMENT.It is recommended,but not required,that non—DBE Prime CONSULTANTS perform
a minimum of 30%of the total amount of this AGREEMENT.
The CONSULTANT,on a monthly basis,is required to submit DBE Participation of the amounts paid to all DBE
?rms invoiced for this AGREEMENT.
All Reports,PS&E materials,and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic ?les,prepared by the CONSULTANT,must meet the requirements as outlined in Exhibit“C —
Preparation and Delivery of Electronic Engineering and other Data.”
All designs,drawings,speci?cations,documents,and other work products,including all electronic ?les,prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES,and are the property of the AGENCY.Reuse by the AGENCY or by others,acting through or
on behalf of the AGENCY of any such instruments of service,not occurring as a part of this SERVICE,shall be
without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i)certi?ed mail,return receipt requested,or (ii)by email or facsimile,to the address set forth below:
If to AGENCY:If to CONSULTANT:
Name:Flora Lee,Project Manager Name:Sam Schuyler,Project Manager
Agency:City of Renton Agency:KBA,Inc.
Address:1055 S.Grady Way Address:11201 SE 8th Street,Suite 160
City:Renton State:WA Zip:98057 City:Bellevue State:WA Zip:98004
Email:FLee@Rentonwa.goV Email:sschuyler@kbacm.com
Phone:425-430-7303 Phone:425-455-9720 x103
Facsimile;425-430-7376 Facsimile:425-455-9732
IV.Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing
by the AGENCY.This AGREEMENT may require ?ling with the Department of Enterprise Services (DES)
pursuant to RCW 39.26.140.If such approval is required by DES,this AGREEMENT shall not bind the
AGENCY until approved by DES.If the AGREEMENT must be approved by DES,work cannot begin,nor
payment made until ten (10)or more working days following the date of ?ling,anduntil approved by DES.Any
subsequent SUPPLEMENTAL AGREEMENT may also be subject to ?ling and/or approval from DES.All
work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT titled
“Completion Date.”
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY,or because of
unavoidable delays caused by an act of GOD,governmental actions,or other conditions beyond the control of the
CONSULTANT.A prior supplementalAGREEMENT issued by the AGENCY is required to extend the established
completion time.
Agreement Number:CAG—l 6-090
Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Page 3 of 14
Revised 4/10/2015
AGENDA ITEM #6. n)
V.Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter.Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor,materials,supplies,equipment,and incidentals necessary to complete SERVICES.
The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov).
A.Hourly Rates:Hourly rates are comprised of the following elements -Direct (Raw)Labor,Indirect Cost Rate,
and Fixed Fee (Pro?t).The CONSULTANT shall be paid by the AGENCY for work done,based upon the
negotiated hourly rates shown in Exhibits “D”and “E”attached hereto and by reference made part of this
AGREEMENT.These negotiated hourly rates will be accepted based on a review of the CONSULTANT’s
direct labor rates and indirect cost rate computations and agreed upon ?xed fee.The accepted negotiated
rates shall be memorialized in a ?nal written acknowledgement between the parties.Such ?nal written
acknowledgement shall be incorporated into,and become a part of,this AGREEMENT.The initially accepted
negotiated rates shall be applicable from the approval date,as memorialized in a ?nal written acknowledgement,
to l80 days following the CONSULTANT’s ?scal year end (FYE)date.
The direct (raw)labor rates and classi?cations,as shown on Exhibits “D”and “E”shall be subject to
renegotiations for each subsequent twelve (12)month period (180 days following FYE date to 180 days
following FYE date)upon written request of the CONSULTANT or the AGENCY.The written request must be
made to the other party within ninety (90)days following the CONSULTANT’s FYE date.If no such written
request is made,the current direct (raw)labor rates and classi?cations as shown on Exhibits “D”and “E”,will
remain in effect for the twelve (12)month period.
Conversely,if a timely request is made in the manner set forth above,the parties will commence negotiations
to determine the new direct (raw)labor rates and classi?cations that will be applicable for the twelve (12)
month period.Any agreed to renegotiated rates shall be memorialized in a ?nal written acknowledgement
between the parties.Such ?nal written acknowledgement shall be incorporated into,and become a part of,this
AGREEMENT.If requested,the CONSULTANT shall provide current payroll register and classi?cations to aid
in negotiations.If the parties cannot reach an agreement on the direct (raw)labor rates and classi?cations,the
AGENCY shall perform an audit of the CONSULTANT’s books and records to determine the CONSULTANT’s
actual costs.The audit ?ndings will establish the direct (raw)labor rates and classi?cations that will be
applicable for the twelve (12)month period.
The ?xed fee as identi?ed in Exhibits “D”and “E”shall represent a value to be applied throughout the life
of the AGREEMENT.
The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of
the close of its ?scal year.An approved updated indirect cost rate shall be included in the current ?scal year
rates under this AGREEMENT,even if/when other components of the hourly rate are not renegotiated.These
rates will be applicable for the twelve (12)month period.At the AGENCY’s option,a provisional and/or
conditional indirect cost rate may be negotiated.This provisional or conditional indirect rate shall remain in
effect until the updated indirect cost rate is completed and approved.Indirect cost rate costs incurred during
the provisional or conditional period will not be adjusted.The CONSULTANT may request an extension of the
last approved indirect cost rate for the twelve (12)month period.These requests for provisional indirect cost
rate and/or extension will be considered on a case-by-case basis,and if granted,will be memorialized in a ?nal
written acknowledgement.
The CONSULTANT shall maintain and have accessible support data for veri?cation of the components of the
hourly rates,i.e.,direct (raw)labor,indirect cost rate,and ?xed fee (pro?t)percentage.The CONSULTANT
shall bill each employee’s actual classi?cation,and actual salary plus indirect cost rate plus ?xed fee.
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B.Direct Non-Salary Costs:Direct Non-Salary Costs will be reimbursed at the actual cost to the CONSULTANT.
These charges may include,but are not limited to,the following items:travel,printing,long distance telephone,
supplies,computer charges.The CONSULTANT shall comply with the rules and regulations regarding travel
costs (excluding air,train,and rental car costs)in accordance with the WSDOT’S Accounting Manual M 13-
82,Chapter 10 —Travel Rules and Procedures,and all revisions thereto.Air,train and rental card costs shall
be reimbursed in accordance with 48 Code of Federal Regulations (CFR)Part 31.205 -46 “Travel Costs.”The
billing for direct non-salary costs shall include an itemized listing of the charges directly identi?able with these
SERVICES.The CONSULTANT shall maintain the original supporting documents in their of?ce.Copies of
the original supporting documents shall be supplied to the AGENCY upon request.All above charges must be
necessary for the SERVICES provided under this AGREEMENT.
C.Maximum Amount Payable:The Maximum Amount Payable by the AGENCY to the CONSULTANT under
this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one (1.)
The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII,“Extra
Work.”No minimum amount payable is guaranteed under this AGREEMENT.
D.Monthly Progress Payments:Progress payments may be claimed on a monthly basis for all costs authorized in
A and B above.The monthly billings shall be supported by detailed statements for hours expended at the rates
established in Exhibit “D,”including names and classi?cations of all employees,and billings for all direct non-
salary expenses.To provide a means of verifying the billed salary costs for the CONSULTANT’s employees,
the AGENCY may conduct employee interviews.These interviews may consist of recording the names,
titles,salary rates,and present duties of those employees performing work on the SERVICES at the time of
the interview.
E.Final Payment:Final Payment of any balance due the CONSULTANT of the gross amount earned will be
made promptly upon its veri?cation by the AGENCY after the completion of the SERVICES under this
AGREEMENT,contingent upon receipt of all PS&E,plans,maps,notes,reports,electronic data,and other
related documents which are required to be furnished under this AGREEMENT.Acceptance of such Final
Payment by the CONSULTANT shall constitute a release of all claims for payment,which the CONSULTANT
may have against the AGENCY unless such claims are speci?cally reserved in writing and transmitted to the
AGENCY by the CONSULTANT prior to its acceptance.Said Final Payment shall not,however,be a bar to
any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may
pursue with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of ?nal audit all required adjustments will be made and re?ected in a ?nal payment.In the event that such ?nal
audit reveals an overpayment to the CONSULTANT,the CONSULTANT will refund such overpayment to
the AGENCY within thirty (30)calendar days of notice of the overpayment.Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a ?nding by the AGENCY of
overpayment.Per the WSDOT’s “Audit Guide for Consultants,”Chapter 23 “Resolution Procedures,”the
CONSULTANT has twenty (20)working days after receipt of the ?nal Post Audit to begin the appeal process
to the AGENCY for audit ?ndings.
F.Inspection of Cost Records:The CONSULTANT and their sub—consultantsshall keep available for inspection
by representatives of the AGENCY and the United States,for a period of six (6)years after receipt of ?nal
payment,the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception:if any litigation,claim or audit arising out of,in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6)year period,the cost records and
accounts shall be retained until such litigation,claim,or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT.The audit,if any,will be performed by the
State Auditor,WSDOT’s Internal Audit Of?ce and /or at the request of the AGENCY’s Project Manager.
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VI.Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A”attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY.No permission for subcontracting shall create,between the AGENCY
and sub-consultant,any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E”attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identi?ed in each Task Order
unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor,indirect cost rate,direct non-salary costs and ?xed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V “Payment Provisions”herein and shall be
memorialized in a ?nal written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT,and the CONSULTANT shall require
each sub-consultant or subcontractor,of any tier,to abide by the terms and conditions of this AGREEMENT.With
respect to sub-consultant payment,the CONSULTANT shall comply with all applicable sections of the STATE’s
Prompt Payment laws as set forth in RCW 3904.250 and RCW 3976.011.
The CONSULTANT,sub—recipient,or sub-consultant shall not discriminate on the basis of race,color,national
origin,or sex in the performance of this AGREEMENT.The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts.Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT,which may result
in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII.Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person,other than a bona
?de employee working solely for the CONSULTANT,to solicit or secure this contract,and that it has not paid or
agreed to pay any company or person,other than a bona ?de employee working solely for the CONSULTANT,any
fee,commission,percentage,brokerage fee,gift,or any other consideration,contingent upon or resulting from the
award or making of this contract.For breach or Violation of this warrant,the AGENCY shall have the right to annul
this AGREEMENT without liability or,in its discretion,to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee,commission,percentage,brokerage fee,gift,or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT,shall be considered employees of the
CONSULTANT only and not of the AGENCY,and any and all claims that may arise under any Workmen’s
Compensation Act on behalf of said employees or other persons while so engaged,and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other
persons while so engaged on any of the work or services provided to be rendered herein,shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage,on a full-or part-time basis,or other basis,during the period of this
AGREEMENT,any professional or technical personnel who are,or have been,at any time during the period of this
AGREEMENT,in the employ of the United States Department of Transportation or the AGENCY,except regularly
retired employees,without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
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VIII.Nondiscrimination
During the performance of this AGREEMENT,the CONSULTANT,for itself,its assignees,sub-consultants,
subcontractors and successors in interest,agrees to comply with the following laws and regulations:
°Title VI of the Civil Rights Act of 1964 -Civil Rights Restoration Act of 1987
(42 U.S.C.Chapter 21 Subchapter V §2000d (Public Law 100-259)
thmugh 2000d‘43)-American with Disabilities Act of 1990
-Federal-aid Highway Act of 1973 (42 U.S.C.Chapter 126 §12101 et.seq.)
(23 U.S.C.Chapter 3 §324).23 CFR part 200
-Rehabilitation Act of 1973 .49 CFR part 21
(29 U.S.C.Chapter 16 Subchapter V §794)
-Age Discrimination Act of 1975
(42 U.S.C.Chapter 76 §6101 et.seq.)
-49 CFR Part 26
-RCW 49.60.180
In relation to Title VI of the Civil Rights Act of 1964,the CONSULTANT is bound by the provisions of Exhibit
“F”attached hereto and by this reference made part of this AGREEMENT,and shall include the attached Exhibit
“F”in every sub-contract,including procurement of materials and leases of equipment,unless exempt by the
Regulations or directives issued pursuant thereto.
IX.Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10)days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY,other than for default on the part of the
CONSULTANT,a ?nal payment shall be made to the CONSULTANT for actual hours charged at the time of
termination of this AGREEMENT,plus any direct non-salary costs incurred up to the time of termination of this
AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10)days following receipt by the
CONSULTANT of the notice to terminate.If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2)of this
section,then no ?nal payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default,the amount to be paid to the CONSULTANT shall be determinedby the
AGENCY with consideration given to the actual costs incurred by the CONSULTANTinperforming SERVICES
to the date of termination,the amount of SERVICES originally required which was satisfactorily completed to
date of termination,whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination,the cost to the AGENCY of employing another ?rm to complete the SERVICES required and the
time which may be required to do so,and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination.Under no circumstances shall payment made under this subsection exceed the
amount,which would have been made using the formula set forth in paragraph two (2)of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to
perform is without the CONSULTANT’s or its employee’s fault or negligence,the termination shall be deemed to
be a termination for the convenience of the AGENCY.In such an event,the CONSULTANT would be reimbursed
for actual costs in accordance with the termination for other than default clauses listed previously.
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The CONSULTANT shall,within 15 days,notify the AGENCY in writing,in the event of the death of any member,
partner,or of?cer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or
other key personnel assigned to the project or disaf?liation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY,in writing,in the event of the sale or transfer of 50%or
more of the bene?cial ownership of the CONSULTANT within 15 days of such sale or transfer occurring.The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT.If termination for convenience occurs,?nal payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT,or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X.Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein,without additional compensation thereof.Should the AGENCY ?nd
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised,the CONSULTANT shall make such revisions as directed by the AGENCY.This work shall be considered
as Extra Work and will be paid for as herein provided under section XIII “Extra Work.”
XI.Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in Writing within
10 days to the Director of Public Works or AGENCY Engineer,whose decision in the matter shall be ?nal and
binding on the parties of this AGREEMENT;provided however,that if an action is brought challenging the
Director of Public Works or AGENCY Engineer’s decision,that decision shall be subject to judicial review.If the
parties to this AGREEMENT mutually agree,disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit “J ”.In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT,this action shall be initiated in the Superior
Court of the State of Washington,situated in the county in which the AGENCY is located.The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington.The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
XII.Legal Relations
The CONSULTANT,any sub-consultants,and the AGENCY shall comply with all Federal,State,and local laws,
rules,codes,regulations and all AGENCY policies and directives,applicable to the work to be performed under this
AGREEMENT.This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
The CONSULTANT shall defend,indemnify,and hold the State of Washington (STATE),the AGENCY and their
of?cers and employees harmless from all claims,demands,or suits at law or equity arising in whole or in part
from the negligence of,or the breach of any obligation under this AGREEMENT by,the CONSULTANT or the
CONSULTANT’s agents,employees,sub consultants,subcontractors or Vendors,of any tier,or any other persons
for whom the CONSULTANT may be legally liable;provided that nothing herein shall require a CONSULTANT
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to defend or indemnify the STATE and the AGENCY and their of?cers and employees against and hold harmless
the STATE and the AGENCY and their of?cers and employees from claims,demands or suits based solely upon
the negligence of,or breach of any obligation under this AGREEMENT by the STATE and/or the AGENCY,their
agents,of?cers,employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom
the STATE and/or the AGENCY may be legally liable;and provided further that if the claims or suits are caused
by or result from the concurrent negligence of (a)the CONSULTANT or the CONSULTANT’s agents,employees,
sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom the CONSULTANT is legally
liable,and (b)the STATE and/or the AGENCY,its agents,of?cers,employees,sub-consultants,subcontractors
and or vendors,of any tier,or any other persons for whom the STATE and/or the AGENCY may be legally liable,
the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s
negligence or the negligence of the CONSULTANT’s agents,employees,sub-consultants,subcontractors or
vendors,of any tier,or any other persons for whom the CONSULTANT may be legally liable.This provision shall
be included in any AGREEMENT between CONSULTANT and any sub—consultant,subcontractor and Vendor,of
any tier.
The CONSULTANT shall also defend,indemnify,and hold the STATE and the AGENCY and their of?cers
and employees harmless from all claims,demands,or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,patents,
proprietary information,know—how,copyright rights or inventions by the CONSULTANT or the CONSULTANT’s
agents,employees,sub-consultants,subcontractors or vendors,of any tier,or any other persons for whom the
CONSULTANT may be legally liable,in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods,processes,designs,information or other items fumished or
communicated to STATE and/or the AGENCY,its agents,of?cers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets,patents,proprietary information,know-how,copyright rights or
inventions resulting from STATE’s and/or the AGENCY’s,their agents’,of?cers’and employees’failure to comply
with speci?c written instructions regarding use provided to STATE and/or the AGENCY,their agents,of?cers and
employees by the CONSULTANT,its agents,employees,sub-consultants,subcontractors or vendors,of any tier,or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal,the AGENCY may,in its sole
discretion,by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act,Chapter 42.52 RCW;or
any similar statute involving the CONSULTANT in the procurement of,or performance under,this AGREEMENT.
The CONSULTANT speci?cally assumes potential liability for actions brought by the CONSULTANT’s own
employees or its agents against the STATE and/or the AGENCY and,solely for the purpose of this indemni?cation
and defense,the CONSULTANT speci?cally waives any immunity under the state industrial insurance law,Title 51
RCW.This Waiver has been mutually negotiated by the Parties.
Unless otherwise speci?ed in this AGREEMENT,the AGENCY shall be responsible for administrationof
construction contracts,if any,on the project.Subject to the processing of a new sole source,or an acceptable
supplemental AGREEMENT,the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration.By providing such assistance,the CONSULT ANT shall assume no responsibility for:proper
construction techniques,job site safety,or any construction contractor’s failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT,or as otherwise
required,the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
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Insurance Coverage
A.Worker’s compensation and employer’s liability insurance as required by the STATE.
B.Commercial general liability insurance Written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00)per occurrence and two million dollars ($2,000,000.00)in the
aggregate for each policy period.
C.Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any “Auto”(Symbol 1)used in an amount not less than a one million dollar ($1,000,000.00)combined single
limit for each occurrence.
Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance,the STATE and
AGENCY,their of?cers,employees,and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the “AIs”),with no restrictions or limitations concerning
products and completed operations coverage.This coverage shall be primary coverage and non—contributoryand
any coverage maintained by the AIS shall be excess over,and shall not contribute with,the additional insured
coverage required hereunder.The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall
waive any and all rights of subrogation against the AIS.The CONSULTANT shall furnish the AGENCY with
veri?cation of insurance and endorsements required by this AGREEMENT.The AGENCY reserves the right to
require complete,certi?ed copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a veri?cation of insurance as outlined above within fourteen (14)days of the
execution of this AGREEMENT to:
Name:Flora Lee
Agency:City of Renton
Address:1055 S Grady Way
City:Renton State:WA Zip:98057
Email:FLee@Rentonwa.gov
Phone:425-430-7303
Facsimile:425-430-7376
No cancellation of the foregoing policies shall be effective Without thirty (30)days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY,including that which may arise in reference to
section IX “Termination of Agreement”of this AGREEMENT,shall be limited to the accumulative amount of the
authorizedAGREEMENT or one million dollars ($1,000,000.00),whichever is greater,unless the limit of liability
is increased by the AGENCY pursuant to Exhibit H.In no case shall the CONSULTANT’s professional liability to
third parties be limited in any Way.
The parties enter into this AGREEMENT for the sole bene?t of the parties,and to the exclusion of any third party,
and no third party bene?ciary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V “Payment Provisions”until the CONSULTANT has
fully complied with this section.This remedy is not exclusive;and the AGENCY may take such other action as is
available to it under other provisions of thisAGREEMENT,or otherwise in law.
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XIII.Extra Work
A.The AGENCY may at any time,by written order,make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B.If any such change causes an increase or decrease in the estimated cost of,or the time required for,performance
of any part of the SERVICES under this AGREEMENT,whether or not changed by the order,or otherwise
affects any other terms and conditions of this AGREEMENT,the AGENCY shall make an equitable adjustment
in the:(1)maximum amount payable;(2)delivery or completion schedule,or both;and (3)other affected terms
and shall modify this AGREEMENT accordingly.
C.The CONSULTANT must submit any “request for equitable adjustment,”hereafter referred to as “CLAIM,”
under this clause within thirty (30)days from the date of receipt of the written order.However,if the AGENCY
decides that the facts justify it,the AGENCY may receive and act upon a CLAIM submitted before ?nal
payment of this AGREEMENT.
D.Failure to agree to any adjustment shall be a dispute under the section XI “Disputes”clause.However,nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E.Notwithstanding the terms and conditions of paragraphs (A.)and (B.)above,the maximum amount payable for
this AGREEMENT,shall not be increased or considered to be increased except by speci?c written supplement
to this AGREEMENT.
XIV.Endorsement of Plans
If applicable,the CONSULTANT shall place their endorsement on all plans,estimates,or any other engineering
data furnishedbythem.
XV.Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI.Certification of the Consultant and the AGENCY
Attached hereto as Exhibit “G—l(aand b)”are the Certi?cations of the CONSULTANT and the AGENCY,Exhibit
“G—2”Certi?cation Regarding Debarrnent,Suspension and Other Responsibility Matters -Primary Covered
Transactions,Exhibit “G-3”Certi?cation Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit “G—4”Certi?cate of Current Cost or Pricing Data.Exhibit “G—3”is required only in AGREEMENT’s
over one hundred thousand dollars ($100,000.00)and Exhibit “G-4”is required only in AGREEMENT’s over
?ve hundred thousand dollars ($500,000.00)These Exhibits must be executed by the CONSULTANT,and
submitted with the master AGREEMENT,and returned to the AGENCY at the address listed in section III
“General Requirements”prior to its performance of any SERVICES under this AGREEMENT.
XVII.Complete Agreement
This document and referenced attachments contain all covenants,stipulations,and provisions agreed upon by the
parties.No agent,or representative of either party has authority to make,and the parties shall not be bound by or
be liable for,any statement,representation,promise or agreement not set forth herein.No changes,amendments,or
modi?cations of the terms hereof shall be Valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
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XVIII.Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts,each of which shall be deemed
to be an original having identical legal effect.The CONSULTANT does hereby ratify and adopt all statements,
representations,warranties,covenants,and AGREEMENT’s contained in the proposal,and the supporting material
submitted by the CONSULTANT,and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX.Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local,state
or federal statutes (“State’s Con?dential Information”).The “State’s Con?dential Information”includes,but is
not limited to,names,addresses,Social Security numbers,e—mailaddresses,telephone numbers,?nancial pro?les,
credit card information,driver’s license numbers,medical data,law enforcement records (or any other information
identi?able to an individual),STATE and AGENCY source code or object code,STATE and AGENCY security
data,non—publicSpeci?cations,STATE and AGENCY non-publicly available data,proprietary software,STATE
and AGENCY security data,or information which may jeopardize any part of the project that relates to any of
these types of information.The CONSULTANT agrees to hold the State’s Con?dential Information in strictest
con?dence and not to make use of the State’s Con?dential Information for any purpose other than the performance
of this AGREEMENT,to release it only to authorized employees,sub—consultantsor subcontractors requiring such
information for the purposes of carrying out this AGREEMENT,and not to release,divulge,publish,transfer,
sell,disclose,or otherwise make it known to any other party without the AGENCY’s express Written consent
or as provided by law.The CONSULTANT agrees to release such information or material only to employees,
sub—consultantsor subcontractors who have signed a nondisclosure AGREEMENT,the terms of which have
been previously approved by the AGENCY.The CONSULTANT agrees to implement physical,electronic,and
managerial safeguards to prevent unauthorized access to the State’s Con?dential Information.
Immediately upon expiration or termination of this AGREEMENT,the CONSULTANT shall,at the AGENCY’s
option:(i)certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Con?dential
Information;or (ii)returned all of the State’s Con?dential Information to the AGENCY;or (iii)take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State’s Con?dential Information.
As required under Executive Order 00-03,the CONSULTANT shall maintain a log documenting the following:
the State’s Con?dential Information received in the performance of this AGREEMENT;the purpose(s)for which
the State’s Con?dential Information was received;who received,maintained and used the State’s Con?dential
Information;and the ?nal disposition of the State’s Con?dential Information.The CONSULTANT’s records shall
be subject to inspection,review,or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor,audit,or investigate the use of the State’s Con?dential Information
collected,used,or acquired by the CONSULTANT through this AGREEMENT.The monitoring,auditing,or
investigating may include,but is not limited to,salting databases.
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State’s Con?dential Information,monetary damages,or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or con?dential during the term of this AGREEMENT.The parties agree to maintain the
con?dentiality of such information during the term of this AGREEMENT and afterwards.All materials containing
such proprietary and/or con?dential information shall be clearly identi?ed and marked as “Con?dential”and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
Agreement Number:CAG—l6-090
Local Agency Professional Services Negotiated Hourly Rate Consultant Agreement Page 12 of 14
Revised 4/10/2015
AGENDA ITEM #6. n)
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers con?dential
and/or proprietary in nature:(a)at the commencement of the term of this AGREEMENT;or (b)as soon as such
con?dential or proprietary material is developed.“Proprietary and/or con?dential information”is not meant to
include any information which,at the time of its disclosure:(i)is already known to the other party;(ii)is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii)is independently developed by or for the other party;(iv)is publicly known;or (V)is generally utilized by
unaf?liated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws.As such,the AGENCY shall maintain the con?dentiality of all such information marked proprietary and/
or con?dential or otherwiseexempt,unless such disclosure is required under applicable state or federal law.If a
public disclosure request is made to view materials identi?ed as “Proprietary and/or con?dential information”or
otherwise exempt information,the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure.If the CONSULTANT fails to obtain the court order enjoining disclosure,the
AGENCY will release the requested information on the date speci?ed.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant’s proprietary and/or con?dential information.The CONSULTANT noti?cation to the
sub-consultantwill include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enj oining that disclosure
the AGENCY will release the requested information.If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date,the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities,or costs associated with the AGENCY’s said disclosure of sub—consultants’information.
XIX.Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6)years
from the date of ?nal payment to the CONSULTANT,the CONSULTANT shall keep,retain and maintain all
“documents”pertaining to the SERVICES provided pursuant to this AGREEMENT.Copies of all “documents”
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place
of business during normal working hours.If any litigation,claim or audit is commenced,the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents.“Documents”shall be retained until
all litigation,claims or audit ?ndings have been resolved even though such litigation,claim or audit continues past
the six (6)year retention period.
For purposes of this AGREEMENT,“documents”means every Writing or record of every type and description,
including electronically stored information (“ESI”),that is in the possession,control,or custody of the
CONSULTANT,including,without limitation,any and all correspondences,contracts,AGREEMENT ‘s,
appraisals,plans,designs,data,surveys,maps,spreadsheets,memoranda,stenographic or handwritten
notes,reports,records,telegrams,schedules,diaries,notebooks,logbooks,invoices,accounting records,
work sheets,charts,notes,drafts,scribblings,recordings,Visual displays,photographs,minutes of meetings,
tabulations,computations,summaries,inventories,and writings regarding conferences,conversations or
telephone conversations,and any and all other taped,recorded,written,printed or typed matters of any kind or
description;every copy of the foregoing whether or not the original is in the possession,custody,or control of the
CONSULTANT,and every copy of any of the foregoing,whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
Agreement Number:CAG-l 6-090
Local Agency Professional Services Negotiated Hourly Rate ConsultantAgreement Page 13 of 14
Revised 4/10/2015
AGENDA ITEM #6. n)
For purposes of this AGREEMENT,“ESI”means any and all computer data or electronic recorded media of any
kind,including “Native Files”,that are stored in any medium from which it can be retrieved and examined,either
directly or after translation into a reasonably useable form.ESI may include information and/or documentation
stored in various software programs such as:Email,Outlook,Word,Excel,Access,Publisher,PowerPoint,Adobe
Acrobat,SQLdatabases,or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations.ESI may be located on network servers,backup
tapes,smart phones,thumb drives,CDs,DVDs,?oppy disks,work computers,cell phones,laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder,including any
personal devices used by the CONSULTANT or any sub—consultantat home.
“Native ?les”are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created,viewed,and /or modi?ed.
The CONSULTANT shall include this section XX “Records Maintenance”in every subcontract it enters into
in relation to this AGREEMENT and bind the sub—consultantto its terms,unless expressly agreed to otherwise
in writing by the AGENCY prior to the execution of such subcontract.
In witness whereof,the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date”box on page one (1)of this AGREEMENT.
KBA,inc.
Signature Date
CITYOF RENTON
Signature Date
Any modi?cation,change,or reformationofthis AGREE]WENTshalZ require approval as to formby the O?ice
ofthe Attorney General.
Agreement Number:CAG-16-090
Local Agency Professional Services Negotiated Hourly Rate ConsuItantAgreement Page 14 of 14
Revised 4/10/2015
AGENDA ITEM #6. n)
Exhibit A
Scope of Work
Project No.
See attached Scope of Services.
Agreement Number:CAG—16—090
WSDOT Form 140-089 EF EXhibitA Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #6. n)
KBA,Inc.May 23,2016
EXHIBITA
SCOPE OF SERVICES
Construction Management Services
for
Duvall Avenue NE Preservation Project
Contract No.STPUL 1113(003)
KBA,Inc.(Consultant)will provide Construction Management (CM)services to the City of Renton
(Agency)for the Project known as Duvall Avenue NE Presen/ation Project.These services will include
consultation,contract administration,field observation,documentation,and material testing,as required
during the construction of the Project,as detailed below.
Project Description:This Agreement provides for the removal of curb,gutter,sidewalk,and asphalt
pavement;construction of curbed median islands with landscaping and irrigation;installation of electrical
conduit and solar radar speed feedback signs;asphalt grinding,installation of approximately 6,500 tons of
asphalt for pavement repair and overlay,17 curb ramps,utility adjustments,and channelization of Duvall
Ave NE,and other work.The Designer of Record on this project is CM Design Group.
CONSTRUCTIONMANAGEMENT SERVICES
.Consultant Contract and Team Management.Provide overall day-to-day management of
the consultant contract and team,including:
1.Decide on best modes and frequency of communication with Agency and Designer,and use
them.Liaison and coordinate with Agency on a regular basis to discuss Project issues and
status.
Manage Consultant Team,comprised of Consultant’s staff and subconsultants.Orient
Agency provided Inspector to Consultant inspection procedures and documentation.
Organize and layout work for Consultant Team and City Inspector.
Review monthly expenditures and Consultant Team scope activities.Prepare and submit to
the Agency monthly,an invoice and progress report describing Consultant Team services
provided that month.Prepare and submit reporting required by funding source(s),if any.
Deliverables
Monthly invoices and Agency-provided progress report spreadsheets
.Preconstruction Services
1.
2.
Review Contract Documents to familiarize team with Project requirements.
Organize and lead preconstruction conference:
a.Prepare and distribute notices.
b.Prepare agenda.Agenda will be submitted to the Agency two days before the meeting.
c.Conduct the meeting.
d.Prepare and distribute meeting notes to attendees and affected agencies.Meeting notes
will be submitted to the Agency within two days after the meeting.
Prepare a Submittal list from the Contract Documents.Deliver to the Agency two days before
the preconference meeting.
Provide one set of preconstruction photographs and video on CD/DVD or USB drive within
two weeks from Notice to Proceed (NTP).
Deliverables
Preconstruction Conference Notice,Agenda,and Notes
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AGENDA ITEM #6. n)
KBA,Inc.May 23,2016
Preconstruction photos
Videotape or video file
C.Construction Phase Services —Contract Administration
1.
10.
11.
12.
13.
Liaison with the Agency,construction contractor,Designer,appropriate agencies,property
owners,and utilities.
Provide the Agency with brief monthly construction progress reports,highlighting progress
and advising of issues which are likely to impact cost,schedule,or quality/scope.
Schedule Review:
a.Review construction contractor’s schedules for compliance with Contract Documents.
b.Monitor the construction contractor’s conformance to schedule and require revised
schedules when needed.Advise Agency of schedule changes.
Progress Meetings.Lead weekly,in-office progress meetings with the inspector and
construction contractor,including Agency pre-brie?ng.Prepare weekly meeting agenda and
submit to the Agency two days before meeting and prepare meeting notes and submit to the
Agency within two days after meeting,and distribute copies to attendees.Track outstanding
issues on a weekly basis.
Manage Submittal Process.Track and review,or cause to be reviewed by other appropriate
party,work plans,shop drawings,samples,test reports,and other data submitted by the
construction contractor,for general conformance to the Contract Documents.Submittals
include Requests for Approval of Material (RAM),Certificates of Materials Origin (CMO)and
other required documentation.
Record of Materials.Agency to provide Record of Materials indicating anticipated material
approvals,material compliance documentation,and materials testing requirements.
Consultant to maintain records of material compliance documentation received and advise of
any known deficiencies.
Prepare and submit weekly statement of working days to the Agency within two days from the
last day of the week for review and distribute to the Contractor.
Manage RFl (Request for Information)process.Track and review/evaluate,or cause to be
reviewed/evaluated by other appropriate party,RFIs.Manage responses to RF|s.
Change Management.Evaluate entitlement,and prepare scope,impact,and independent
estimate for change orders.Facilitate resolution of change orders.
Monthly Progress payment forms..Prepare monthly progress payment forms for payment
and review payment requests submitted by the construction contractor.Review with Agency
and construction contractor,and recommend approval,as appropriate.
Evaluate construction contractor’s Schedule of Values for lump sum items.Review the
Contract Price allocations and verify that such allocations are made in accordance with the
requirements of the Contract Documents.
Prevailing Wage Monitoring:
a.Monitor Payroll Compliance.Review Statements of intent to Pay Prevailing Wage
against the Contract Document requirements.
b.Collect,record,and check weekly certi?ed payrolls and conduct on-site wage interviews,
per the funding agency requirements.
Monitor Contractor compliance with DBE requirements.Notify the Agency if Contractor is at
risk of not achieving established DBE goal.Collect DBE reports.
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AGENDA ITEM #6. n)
KBA,Inc.May 23,2016
14.Subcontractor Tracking:
a.Collect,review,and track Request to Sublets,Federal-Aid Certifications,and Statements
of Intent to Pay Prevailing Wages per the LAG requirements.Collect Af?davits of Wages
Paid at project end.
15.Collect,review,and file the daily traffic control diary submitted by the Contractors Traf?c
Control Supervisor.
16.Assist the Agency in the investigation of malfunctions or failures during construction.
17.Public Information.Provide information for Agency to prepare media communications and
public notices on Project status.Provide information for Agency’s inclusion into a Project
website and/or newsletters,if requested.
o Record Drawings.Review weekly,the construction contractor’s redline set of contract plans.
Consultant will keep a log to track redlines weekly.Redline log will be submitted to the
Agency during the regular meetings.Maintain a CM Team set of conformed drawings
tracking plan changes,location of discovered anomalies and other items,as encountered by
the CM team.A complete redline set of contract plans will be delivered to the Agency within
four weeks from the notice of physical completion.
18.Document Control.Establish and maintain document filing and tracking systems,following
Agency guidelines and meeting funding agency requirements.Collect,organize,and prepare
documentation on the Project.
a.One hard copy of files including records from hard copy originals and electronic records
will be kept in the Project field office.
b.Electronic documentation will be stored in a Project Website,using SharePoint software,
managed and hosted by the Consultant.The electronic records of files will be submitted
to the Agency via email.The Agency will be provided with up to 2 licenses for their and
the construction contractor’s use of the SharePoint website during the Project.
Consultant will provide one training session each for Agency and construction contractor
users of the SharePoint system.
19.To comply with Article XIX.Protection of Confidential Information of the LAG Agreement,
maintain a log documenting the following:the State’s Confidential information received in the
performance of this AGREEMENT;the purpose(s)for which the State’s Confidential
Information was received;who received,maintained and used the State’s Confidential
Information;and the final disposition of the State’s Con?dential information.
20.Project Closeout.Prepare Letters of Substantial (including punch list),Physical,and Final
Completion for Agency approval and signature.Prepare final pay estimate for Agency
approval and processing.
21.Final Records.Compile and convey final Project records,transferring to the Agency for
archiving at final acceptance of the Project,delivered to the Agency within two weeks of
Project completion.Records will consist of hard copy originals and electronic records on
CD/DVD or USB drive.
De/iverab/es
Monthly Construction Progress Reports
Schedule Review Comments
Meeting Agendas and Notes
Submittal List
Submittal Log
DBE Reviews
Record of Materials log and supporting documentation
RFl Log /Review and Comments,and supporting documentation
Force Account Records
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AGENDA ITEM #6. n)
KBA,inc.
1.
11.
12.
May 23,2016
Change Order(s)and supporting documentation
Redline log
Complete redline set of contract plans
Monthly Progress Payment forms,and supporting documentation
Letters of Substantial,Physical and Final Completion
Final records —hard copy and electronic
Project Materials Certification Checklist LAG Appendix 52.104
.Construction Phase Services —Field
Observe the technical conduct of the construction,including providing day—to—daycontact with
the construction contractor,Agency,utilities,and other stakeholders,and monitor for
adherence to the Contract Documents.The Consultant’s personnel will act in accordance
with Sections 1-05.1 and 1-05.2 of the WSDOT/APWA Standard Speci?cations.
Observe material,workmanship,and construction areas for compliance with the Contract
Documents and applicable codes,and notify construction contractor of noncompliance.
Advise the Agency of any non-conforming work observed during site visits.
Prepare |nspector’s Daily Reports (lDRs),recording the construction contractor’s operations
as actually observed by the Consultant;includes quantities of work placed that day,
contractor's equipment and crews,other pertinent information,and supporting project photos.
The number of photos taken for the work in the lDRs shall not be limited by Consultant.lDRs
to be submitted on a daily basis to the Agency.Collect and document all Traffic Control
Supervisor (TCS)reports.
Interpret Contract Documents,in coordination with Designer.
Evaluate issues which may arise as to the quality and acceptability of material furnished,
work performed,and rate of progress of work performed by the construction contractor.
Establish communications with adjacent property owners.Respond to questions from
property owners and the general public.
Coordinate with permit holders on the Project to monitor compliance with approved permits,if
applicable.
Prepare field note records and documents to help assure the Project is administered in
accordance with funding agency requirements.
Attend and actively participate in regular on-site meetings.
.Take periodic digital photographs during the course of construction.Photographs to be
labeled and organized by date and include location and a brief description (self-explanatory).
Photographs will be submitted in CD/DVD format or USB.
Punch List.Upon substantial completion of work,coordinate with the Agency and affected
agencies,to prepare a ‘punch list’of items to be completed or corrected.Coordinate final
inspection with those agencies.
Testing.Consultant will coordinate with King County Mat Lab,retain the test reports,and
inform Agency and construction contractor of failing tests and deficiencies.Test reports will
be delivered to the Agency at the end of Project.
Deliverab/es
|nspector’s Daily Reports with Project detailed photos
Field Note Records
Punch List(s)
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AGENDA ITEM #6. n)
KBA,Inc.May 23,2016
E.Assumptions
1.Budget:
a.Staffing levels are anticipated in accordance with the attached budget estimate.
Consultant services are budgeted for an approximate four-month period,from mid-June,
2016,to mid-October,2016.This is intended to span the originally planned construction
duration of 60 working days,plus time allotted for Project setup and closeout.Overtime
has not been figured into the budget;however,hours have been budgeted for Night Shift
work with a 15%premium on labor applied to all night shift hours worked.
b.Consultant willwork up to the limitations of the authorized budget.if additional budget is
needed to cover such instances as the following,Agency and Consultant will negotiate a
supplement to this Agreement:
i.The contractor's schedule requires inspection coverage of extra crews and shifts.
ii.The construction contract runs longer than the time period detailed above.
iii.Any added scope tasks.
c.The budget allocations shown on Exhibit D,are itemized to aid in Project tracking
purposes only.The budget may be transferred between tasks or people,or between
labor and expenses,provided the total contracted amount is not exceeded without prior
authorization.
d.The budget assumes that Consultant’s standard forms,logs,and processes will be used
on the Project SharePoint site.Any customization to meet specialized Agency
requirements will be Extra Work.
2.Items and Services Agency will provide:
a.Meeting arrangements and facilities for preconstruction meeting.
b.Field office,including:
i.One workstation (desk,chair,and storage)
ii.conference table and chairs
iii.copier machine with these capabilities:11x17 size,color
iv.public Vl??connection,miscellaneous of?ce supplies
v.utilities and sanitary facilities
c.Retain Engineer of Record for shop drawing review,RFls,design changes,and final
record drawings.
d.Coordination with and enforcement of utilityfranchise agreements and/or contracts and
schedules for services related to this Project.
e.Verify that the required HPA’s or construction contractors secured permits,bonds,and
insurance have been obtained and submitted by the construction contractor.Obtain all
permits not required to be provided by construction contractor.
1‘.Construction Survey.Provide project control survey and staking that is not already
assigned to the construction contractor.
3.Scope:
a.The SharePoint tool being used on this Project is proprietary to the Consultant (KBA,
|nc.),and may not be used by any other party or on any other project without the written
permission and involvement of KBA,Inc.
b.Consultant will provide observation services for the days/hours that its’lnspector(s)
personnel is/are on-site.The lnspector(s)will not be able to observe or report
construction activities,or collect documentation,during the time they are not on-site.
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AGENDA ITEM #6. n)
KBA,inc.May 23,2016
c.The Consultant's monitoring of the construction contractor's activities is to ascertain
whether or not they are performing the work in accordance with the Contract Documents;
in case of noncompliance,Consultant will reject non-conforming work and pursue the
other remedies in the interests of the Agency,as detailed in the Contract Documents.
The Consultant cannot guarantee the construction contractor’s performance,and it is
understood that Consultant shall assume no responsibility for proper construction means,
methods,techniques,Project site safety,safety precautions or programs,or for the failure
of any other entity to perform its work in accordance with laws,contracts,regulations,or
Agency’s expectations.
d.Definitions and Roles.The use of the term “inspect”in relation to Consultant services is
synonymous with “construction observation,and reference to the “inspector”role is
synonymous with “Field Representative,”and means:performing on-site observations of
the progress and quality of the Work and determining,in general,if the Work is being
performed in conformance with the Contract Documents;and notifying the Agency if
Work does not conform to the Contract Documents or requires special inspection or
testing.Where “Specialty inspector”or “specialty inspection”is used,it refers to
inspection by a Building Official or independent agent of the Building Official,or other
licensed/certified inspector who provides a certified inspection report in accordance with
an established standard.
e.Because of the prior use of the Project site,there is a possibility of the presence of toxic
or hazardous materials.Consultant shall have no responsibility for the discovery,
presence,handling,removal or disposal of toxic or hazardous materials,or for exposure
of persons to toxic or hazardous materials in any form at the Project site,including but
not limited to asbestos,asbestos products,polychlorinated biphenyl (PCB),or other toxic
substances.Ifthe Consultant suspects the presence of hazardous materials,they will
notify the Agency immediately for resolution.
f.Review of Shop Drawings,samples,and other submittals will be for general conformance
with the design concept and general compliance with the requirements of the contract for
construction.Such review will not relieve the Contractor from its responsibility for
performance in accordance with the contract for construction,nor is such review a
guarantee that the work covered by the shop drawings,samples and submittals is free of
errors,inconsistencies or omissions.
g.Any opinions of probable construction cost provided by the Consultant will be on the
basis of experience and professional judgment.However,since Consultant has no
control over competitive bidding or market conditions,the Consultant cannot and does
not warrant that bids or ultimate construction costs will not vary from these opinions of
probable construction costs.
h.Quantity takeoffs and calculated quantities are for the purpose of comparing with
Designer’s and/or bidders’quantities,and are not a guarantee of final quantities.
i.Development of construction schedules and/or sequencing,and/or reviewing and
commenting on contractor’s schedules,is for the purpose of estimating number of days to
complete a project,and for identifying potential schedule and coordination challenges
and determining compliance with the construction contract.It is not a guarantee that a
construction contractor will complete the Project in that sequence or timeline,as means
and methods are the responsibility of the construction contractor.
j.Consultant is not responsible for any costs,claims or judgments arising from or in any
way connected with errors,omissions,con?icts or ambiguities in the Contract Documents
prepared by others.The Consultant does not have responsibility for the professional
quality or technical adequacy or accuracy of the design plans or speci?cations,nor for
their timely completion by others.
k.if Consultant provides Value Analysis or Value Engineering services,it is understood that
any ideas,advice,or recommendations generated by the Consultant are made based
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KBA,Inc.May 23,2016
only on the information presented to them,and need engineering analysis by the
Designer to verify;Consultant is not responsible for the final design product.
I.Agency agrees to include a statement in the construction Bid Documents for this Project,
requiring construction contractor to name KBA,Inc.as an additional insured via
endorsement to the contractor’s commercial general liabilityand automobile insurance
policies.
m.RCW 4.24.115 is applicable to Consultant’s services provided under this Agreement.
n.Services provided by the Consultant under this Agreement will be performed in a manner
consistent with that degree of care and skill ordinarily exercised by members of the same
profession currently practicing under similar circumstances,in the same geographical
area and time period.
0.Agency agrees that Consultant will not be held liable for the completeness,correctness,
readability,or compatibility of any electronic media submitted to Agency,after an
acceptance period of 30 days after delivery of the electronic files,because data stored on
electronic media can deteriorate undetected or can be modi?ed without Consultant’s
knowledge.
p.Consultant will not be liable for any damage to the field office premises or utilities
provided by Agency,unless caused by Consultant’s own negligence.
q.Regarding Article XIX.Protection of Confidential Information,of the LAG Agreement,
KBAwill perform services under the following assumptions,and such assumptions are
assumed acceptable to the AGENCY and the STATE:The AGENCY and/or the STATE
will identify each and any item considered to be “State’s Confidential lnformation”as
“confidential”,as detailed below.Any information received by CONSULTANT that is not
so labeled,will be assumed by CONSULTANT to n_otbe “State’s Confidential
Information”.CONSULTANT will return all items pre-identified as State’s Confidential
Information,to the AGENCY,and will not be required to take any other steps to protect
that information.
r.FHWA Surface Transportation Program (STP)funds are being utilized for construction
management/inspection services included in this contract.Therefore,this contract is
subject to rules and regulations,including the current LAG and WSDOT Construction
Manuals,associated with this funding source.
Ill.OPTIONAL SERVICES
All services not detailed above,are considered Optional Services,which,along with any other Extra Work
requested by the Agency,will be performed only when a mutually negotiated Supplement to this
Agreement is executed,specifying scope of services and budget.
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AGENDA ITEM #6. n)
Exhibit B
DBE Participation
No DBE participation goals are stated for this Agreement with Consultant.However,KBA is a WBE and SBE
?rm.
Agreement Number:CAG—16-O90
WSDOT Form 140-089 EF Exhibit B Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #6. n)
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency,as applicable,is to provide a description of the format and standards the consultant is
to use in preparing electronic ?les for transmission to the agency.The format and standards to be provided may
include,but are not limited to,the following:
I.Surveying,Roadway Design &Plans Preparation Section
A.Survey Data
N/A
B.Roadway Design Files
N/A
C.Computer Aided Drafting Files
N/A
Agreement Number:CAG—16-090
WSDOT Form 140-089 EF Exhibit C page 1 0f4
Revised 10/30/2014
AGENDA ITEM #6. n)
D.Specify the Agency’s Right to Review Product with the Consultant
N/A
E.Specify the Electronic Deliverables to Be Provided to the Agency
N/A
F.Specify What Agency Furnished Services and Information Is to Be Provided
N/A
Agreement Number:CAG—16—090
WSDOT Form 140-089 EF Exhibit C Page 2 of4
Revised 10/30/2014
AGENDA ITEM #6. n)
II.Any Other Electronic Files to Be Provided
Deliverables identi?ed in Exhibit A -Scope of Services will be saved on a Consultant administered SharePoint
site and provided in hard copy format during the Project.Agency will be provided with a copy of the digital
SharePoint ?les on a USB stick at closeout.
III.Methods to Electronically Exchange Data
On—goingProject correspondence will be provided via e—mailduring the life of the Project.Deliverables will
be provided via hard copy and USB stick at closeout.
wsoor Form 140-039 EF Exhibit c Page 3 .,,c4
Revised 10/30/2014
AGENDA ITEM #6. n)
A.Agency Software Suite
Microsoft Of?ce Suite
B.Electronic Messaging System
Microsoft Office Suite
C.File Transfers Format
E-mail and hard-copies during life of the Project.USB stick of SharePoint ?les at Project closeout.
WSDOT Form 140-089 EF Exhibit C Page 4 of4
Revised 10/30/2014
AGENDA ITEM #6. n)
Exhibit D
Prime Consultant Cost Computations
See attached Estimate.
Agreement Number:CAG-16-090
WSDOT Form 140-089 EF Exhibit D Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #6. n)
Project Name:Renton-DuvallAve Month I Jun-16 Jul-16 Aug-16 Sep-16 Oct-16
ClientProjectNo.:CAG—16-090 Days/Mo 22 20 23 21 21
KBAProjectNo.:BP 14-100-02 HrlMo 176 160 184 168 168
CONSTRUCTION ContractType:LAGNegotiatedRate (CPNF)ExtraWork 12%12%12%12%11%
MANAGE“ENT Date Prepared:5/23/2016 AdjHr/Mo I 197 179 206 188 186
Preparedby:Sam Schuyler
Q I
-3
E
KBALabor Hours 3,3
Employee Title 2016Rate Total Hours 2016Total Jun-16 Jul-16 Aug-16 Sep-16 Oct-16
K.Adams (M4)Principal $82.00 3 3 -1 1 1 -
SamSchuyler (M2)ProjectManager $58.00 64 64 8 16 16 16 8
GaryPaxton (P5)RE/lnsp(Day)$45.48 452 452 72 80 92 128 80
GaryPaxton (P5)RE/lnsp(Night)$52.30 212 212 -80 92 40 -
JodieSharp (P3)ProjectAdmin $35.00 336 336 40 80 92 84 40
DeborahOttum (M1)ContractAdmin $50.00 6 6 2 1 1 1 1
Subtotal-KBALaborHours 1,073 1,073 I 122 258 294 270 129
DirectExpenses
item Total Costs 2016Total Jun-16 Jul-16 Aug-16 Sep-16 Oct-16
Vehicles(@$5.75/hr+tax)$4,190 454 1,010 1,161 1,060 505
Misc:Supplies,Equipment $206 42 42 42 42 38
Subtotal-DirectExpenses $4,396 496 1,052 1,203 1,102 543
CombinedCosts
Employee Title 2016Rate Total DSC 2016Total Jun-16 Jul-16 Aug—16 Sep-16 Oct-16
K.Adams (M4)Principal $82.00 $246 246 -82 82 82 _
Sam Schuyler (M2)ProjectManager $58.00 $3,712 3,712 464 928 928 928 464
GaryPaxton (P5)RE/lnsp(Day)$45.48 $20,557 20,557 3,275 3,638 4,184 5,821 3,638
GaryPaxton (P5)RE/lnsp(Night)$52.30 $11,088 11,088 -4,184 4,812 2,092 -
JodieSharp (P3)ProjectAdmin $35.00 $11,760 11,760 1,400 1,400
DeborahOttum (M1)ContractAdmin $50.00 $300 300
DirectSalaryCosts $47,663 5,239 11,682 13,276 11,913 5,552
Overhead@ 138.36%$65,946 7,248 16,164 18,368 16,483 7,682
Subtotal(DSC+OH)$113,608 113,608 12,487 27,846 31,644 28,397 13,235
Fee (onDSConly)@ 28.00%$13,346 13,346 1,467 3,271 3,717 3,336 1,555
Subtotal(DSC+OH+Fee)$126,954 126,954 13,953 31,117 35,361 31,733 14,789
DirectExpenses (NoMarkup)$4,396 4,396 496 1,052 1,203 1,102 543
TOTALESTIMATEDCOSTS $131,350—131,350 I 14,450 32,169 36,564 32,835 15,332
ProjectStaff-LoadedRates(DSC+OH+Fee)
K.Adams (M4)Principal I $218.42
SamSchuyler (M2)ProjectManager I $154.49
GaryPaxton (P5)RE/lnsp(Day)I $121.14
GaryPaxton (P5)RE/lnsp(Night)I $139.31
Jodie Sharp (P3)ProjectAdmin I $93.23
DeborahOttum (M1)ContractAdmin I $133.18
CONFIDENTIALANDPROPRIETARYTOKBA,INC.
Printed!5/25/201 5 I 0135 AM S:\Projacts\Cunlrac1s\Client\Rentnn\EP14400432Renlon?uvall Ave\Dra?sliNegotiaticnReoords\ln-hcuseDrai1s\Exhibit»|lEstimale-V6-(F|NAL)2016~0525.x|sx
AGENDA ITEM #6. n)
Exhibit E
Sub-consultant Cost Computations
There isn’t any sub—c0nsu1tantparticipation at this time.The CONSULTANT shall not sub—contractfor
the performance of any Work under this AGREEMENT without prior written permission of the AGENCY.
Refer to section VI “Sub-Contracting”of this AGREEMENT.
Agreement Number:CAG—16-090
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #6. n)
1
Exhibit F
Title VIAssurances
During the performance of this AGREEMENT,the CONSULTANT,for itself,its assignees,and successors
in interest agrees as follows:
1.Compliance with Regulations:The CONSULTANT shall comply with the Regulations relative to non-
discriminationin federally assisted programs of the AGENCY,Title 49,Code of Federal Regulations,
Part 21,as they may be amended from time to time (hereinafter referred to as the “REGULATIONS”),
which are herein incorporatedby reference and made a part of this AGREEMENT.
Non—discrimination:The CONSULTANT,with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race,color,sex,or national origin in the selection and retention
of sub-consultants,including procurement of materials and leases of equipment.The CONSULTANT
shall not participate either directly or indirectly in the discriminationprohibited by Section 21.5 of the
REGULATIONS,including employment practices when this AGREEMENT covers a program set forth
in Appendix B of the REGULATIONS.,
Solicitations for Sub—consultants,Including Procurement of Materials and Equipment:In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract,including procurement of materials or leases of equipment,each potential sub-
consultant or supplier shall be noti?ed by the CONSULTANT of the CONSULTANT’s obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race,color,
sex,or national origin.
Information and Reports:The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto,and shall permit access to its books,records,
accounts,other sources of information,and its facilities as may be determined by the AGENCY,the
STATE,or the Federal Highway Administration (FHWA)to be pertinent to ascertain compliance with such
REGULATIONS,orders and instructions.Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information,the CONSULTANT shall
so certify to the AGENCY,the STATE,or the FHWA as appropriate,and shall set forth what efforts it has
made to obtain the information.
Sanctions for Non-compliance:In the event of the CONSULTANT’s non-compliance with the non-
discriminationprovisions of this AGREEMENT,the AGENCY shall impose such AGREEMENT sanctions
as it,the STATE,or the FHWA may determine to be appropriate,including,but not limited to:
-Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT
complies,and/or;
-Cancellation,termination,or suspension of this AGREEMENT,in whole or in part.
Incorporation of Provisions:The CONSULTANT shall include the provisions of paragraphs (1)through
(5)in every subcontract,including procurement of materials and leases of equipment,unless exempt by the
REGULATIONS,or directives issued pursuant thereto.The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the STATE,the AGENCY,or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided,however,that in the event a CONSULTANT becomes involved in,or is threatened with,
litigation with a sub-consultantor supplier as a result of such direction,the CONSULTANT may request
the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and,in
addition,the CONSULTANT may request the United States enter into such litigation to protect the interests
Of the United StateS-Agreement Number:CAG—16—090
WSDOT Form 140-089 EF Exhibit F Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #6. n)
Exhibit G
Certification Documents
Exhibit G-1(a)Certi?cation of Consultant
Exhibit G—1(b)Certi?cation of Agency Official
Exhibit G—2 Certi?cation Regarding Debarment,Suspension and Other Responsibility Matters —
Primary Covered Transactions
Exhibit G-3 Certi?cation Regarding the Restrictions of the Use of FederalFunds for Lobbying
Exhibit G-4 Certi?cate of Current Cost or Pricing Data
Agreement Number:CAG—16—090
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #6. n)
Exhibit G-1 (a)Certification of Consultant
I hereby certify that I am the and-duly authorized representative of the ?rm of
KBA,Inc.
whose address is
11201 SE 8th Street,Suite 160,Bellevue,WA 98004
and that neither the above ?rm nor 1 have:
a)Employed or retained for a commission,percentage,brokerage,contingent fee,or other consideration,
any ?rm or person (other than a bona ?de employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b)Agreed,as an express or implied condition for obtaining this contract,to employ or retain the services of
any ?rm or person in connection with carrying out this AGREEMENT;or
c)Paid,or agreed to pay,to any ?rm,organization or person (other than a bona ?de employee working solely
for me or the above CONSULTANT)any fee,contribution,donation,or consideration of any kind for,or in
connection with,procuring or carrying out this AGREEMENT;except as hereby expressly stated (if any);
I acknowledge that this certi?cate is to be fl.1I‘111Sh6d'C0theCity of Renton
and the Federal Highway Administration,U.S.Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds,and is subject to applicable State and
Federal laws,both criminal and civil.
KBA,Inc.
Consultant(FirmName)
Signature(AuthorizedOfficialof Consultant)Date
Agreement Number:CAG—16-090
wsoor Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #6. n)
Exhibit G-1(b)Certification of Agency Of?cial
I hereby certify that I am the:
Agency Official
D Other
of the City of Renton ,and Consulting ?rm of KBA,Inc.,
or its representative has not been required,directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a)Employ or retain,or agreeto employ to retain,any ?rm or person;or
b)Pay,or agree to pay,to any ?rm,person,or organization,any fee,contribution,donation,or consideration
of any kind;except as hereby expressly stated (if any):
I acknowledge that this certi?cate is to be furnished to the City of Renton
and the Federal Highway Administration,U.S.Department of Transportation,in connection with this
AGREEMENT involving participation of Federal—aidhighway funds,and is subject to applicable State and
Federal laws,both criminal and civil.\
Signature Date
Agreement Number:CAG-l 6-090
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #6. n)
Exhibit G-2 Certification Regarding Debarment,Suspension and Other
Responsibility Matters -Primary Covered Transactions
1.The prospective primary participant certi?es to the best of its knowledge and belief,that it and its principals:
A.Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily
excluded from covered transactions by any Federal department or agency;
B.Have not Withina three (3)year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain,or performing a public (Federal,State,or local)transaction or contract under
a public transaction;violation of Federal or State anti-trust statues or commission of embezzlement,
theft,forgery,bribery,falsi?cation or destruction of records,making false statements,or receiving
stolen property;
C.Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal,State,or local)with commission of any of the offenses enumerated in paragraph (l)(b)
of this certi?cation;and
D.Have not Within a three (3)year period preceding this application /proposal had one or more public
transactions (Federal,State and local)terminated for cause or default.
II.Where the prospective primary participant is unable to certify to any of the statements in this certi?cation,
such prospective participant shall attach an explanation to this proposal.
KBA,Inc.
Consultant(FirmName)
Signature(AuthorizedOf?cialof Consultant)Date
Agreement Number:CAG—16-090
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #6. n)
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certi?es,by signing and submitting this bid or proposal,to the best of his or her
knowledge and belief,that:
1.No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any
person for in?uencing or attempting to in?uence an of?cer or employee of any Federal agency,a Member
of Congress,an of?cer or employee of Congress,or any employee of a Member of Congress in connection
with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,
the entering into of any cooperative AGREEMENT,and the extension,continuation,renewal,amendment,
or modi?cation of Federal contract,grant,loan or cooperative AGREEMENT.
2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for
in?uencing or attempting to in?uence an of?cer or employee of any Federal agency,a Member of Congress,
an of?cer or employee of Congress,or an employee of a Member of Congress in connection with this
Federal contract,grant,loan or cooperative AGREEMENT,the undersigned shall complete and submit
Standard Form -LLL,“Disclosure Form to Report Lobbying,”in accordance with its instructions.
This certi?cation is a material representation of fact upon which reliance was placed when this transaction
was made or entered into.Submission of this certi?cation is a prerequisite for making or entering into
this transaction imposed by Section 1352,Title 31,U.S.Code.Any person who fails to ?le the required
certi?cation shall be subject to a civil penalty of not less than $10,000.00,and not more than $100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certi?cation be included in all lower tier sub-contracts,which exceed $100,000,
and that all such sub—recipientsshall certify and disclose accordingly.
KBA,Inc.
Consultant(FirmName)
Signature(AuthorizedOfficialof Consultant)Date
Agreement Number:CAG-l 6-090
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #6. n)
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that,to the best of my knowledge and belief,the cost or pricing data (as de?ned in section
2.101 of the Federal Acquisition Regulation (FAR)and required under FAR subsection l5.403—4)submitted,
either actually or by speci?c identi?cation in writing,to the Contracting Of?cer or to the Contracting Of?cer’s
representative in support of the Duvall Avenue NE Preservation Project *are accurate,complete,and current
as of 5/23/16.M.
This certi?cation includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing
rate AGREEMENT’s between the offer or and the Government that are part of the proposal.
Firm:KBA,Inc.
Signature Title
Date of Execution***2
*Identify the proposal,quotation,request for pricing adjustment,or other submission involved,giving the appropriate identifying number (e.g.project title.)
**Insert the day,month,and year,when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day,month,and year,of signing,which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:CAG—16-090
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #6. n)
N/A
Exhibit
Liability Insurance lncr se
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identi?ed in Section XII,L al Relations
and Insurance of this Agreement is amended to $
The CONSULTANT shall provide Professional Liability insurance with minimum per occurr ce limits in the
amount of $
Such insurance coverage shall be evidenced by one of the following methods:
-Certi?cate of Insurance.
-Self-insurance through an irrevocable Letter of Credit from a quali?ed ?nanc'institution.
Self-insurance through documentation of a separate fund established exclusiv y for the payment of professional
liability claims,including claim amounts already reserved against the fund afeguards established for payment
from the fund,a copy of the latest annual ?nancial statements,and disclo re of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit require by the AGENCY as speci?ed above exceed
$1 million per occurrence or the value of the contract,Whicheve 1S greater,then justi?cation shall be submitted
to the Federal Highway Administration (FHWA)for approval r increase the minimum insurance limit.
If FHWA approval is obtained,the AGENCY may,at its 0 n cost,reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes:Cost of added insurance requirements:39
-Include all costs,fee increase,premiums.
-This cost shall not be billed against an FH A funded project.
-For ?nal contracts,include this exhibit.
Agreement Number:CAG-16-090
WSDOT Form 140-089 EF Exhibit H Page 1 of 1
Revised 10/30/2014
AGENDA ITEM #6. n)
and/or cost recovery procedures in those instances where the agency believes it has suffered some
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s)is Identi?ed by Agency’s Project Manager
At the first indication of potential consultant design error(s),the first step in the pro
If it is determined that there is a need to proceed furt r,the next step in the process is for the project
manager to contact the consultant regarding the all ged design error(s)and the magnitude of the alleged
error(s).The project manager and other appropr'te agency staff should represent the agency and the
consultant should be represented by their proj t manager and any personnel (including sub—consultants)
deemed appropriate for the alleged design e or(s)issue.
Step 4 Attempt to Resolve Alleged Design Er or with Consultant
After the meeting(s)with the consult t have been completed regarding the consultant’s alleged design
error(s),there are three possible so arios:
-It is determinedvia mutual
then the process will not
reement that there is not a consultant design error(s).If this is the case,
oceed beyond this point.
-It is determinedvia m ual agreement that a consultant design error(s)occurred.If this is the case,
then the Director of ublic Works or Agency Engineer,or their representatives,negotiate a settlement
with the cons .The settlement would be paid to the agency or the amount would be reduced from
the consultant’s greement with the agency for the services on the project in which the design error
took place.T e agency is to provide LP,through the Region Local Programs Engineer,a summary
Ee-rS39
est that the alleged design error(s)issue be forwarded to the Director of Public Works or Agency
gineer for review.If the Director of Public Works or Agency Engineer,after review with their legal
counsel,is not able to reach mutual agreement with the consultant,proceed to Step 5.
Agreement Number:CAG—l 6-090
WSDOT Form 140-089 EF Exhibit!Page 1 of 2
Revised 10/30/2014
AGENDA ITEM #6. n)
Step 5 Forward Documents to Local Programs
For federally funded projects all available information,including costs,should be forwarded
Region Local Programs Engineer to LP for their review and consultation with the F .LP will meet
with representatives of the agency and the consultant to review the alleged de 'error(s),and attempt
to ?nd a resolution to the issue.If necessary,LP will request assistan om the Attorney General’s Office
for legal interpretation.LP will also identify how the alleged r(s)affects eligibility of proj ect costs
for federal reimbursement.
-If mutual agreement is reached,the a
to re?ect the agreed upon reso
of federal participatio '
and consultant adjust the scope of work and costs
'on.LP,in consultation with FHWA,will identify the amount
e agreed upon resolution of the issue.
-If mutual ement is not reached,the agency and consultant may seek settlement by arbitration
1 igation.
Agreement Number:CAG-16-090
WSDOT Form 140-089 EF Exhibit I .Page 2 of 2
Revised 10/30/2014
AGENDA ITEM #6. n)
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s)on a consultant agreement.The following
procedures should only be utilized on consultant claims greater than $1,000.If the consultant’s claim(s)are a total
of $1,000 or less,it would not be cost effective to proceed through the outlined steps.It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement’s scope of work,they may be entitled to a claim.The ?rst step that must be completed
is the request for consideration of the claim to the Agency’s project manager.
The consultant’s claim must outline the following:
°Summation of hours by classi?cation for each ?rm that is included in the claim;
-Any correspondence that directed the consultant to perform the additional work;
-Timeframe of the additionalwork that was outside of the project scope;
°Summary of direct labor dollars,overhead costs,pro?t and reimbursable costs associated with
the additional work;and
-Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1,the next step in the process is to forward the request to the
Agency’s project manager.The project manager will review the consultant’s claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim.If the
FHWA is participating in the proj ect’s funding,forward a copy of the consultant’s claim and the Agency’s
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer.If the claim is not eligible for federal participation,payment will need to be from
agency funds.
If the Agency project manager,Director of Public Works or Agency Engineer,WSDOT Local Programs
(if applicable),and FHWA (if applicable)agree with the consultant’s claim,send a request memo,including
backup documentationto the consultant to either supplement the agreement,or create a new agreement
for the claim.After the request has been approved,the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim.Inform the consultant that the ?nal payment for
the agreement is subject to audit.No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant’s claim,proceed to step 3 of the procedures.
Agreement Number:CAG—16-090
WSDOT Form 140-089 EF Exhibit J Page 1 of 2
Revised 10/30/2014
AGENDA ITEM #6. n)
Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s)
If the Agency does not agree with the consultant’s claim,the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
-Copy of information supplied by the consultant regarding the claim;
-Agency’s summation of hours by classi?cation for each ?rm that should be included in the claim;
°Any correspondence that directed the consultant to perform the additional Work;
°Agency’s summary of direct labor dollars,overhead costs,pro?t and reimbursable costs associated
with the additional work;*
°Explanation regarding those areas in which the Agency does/does not agree with the consultant’s
claim(s);
-Explanation to describe what has been instituted to preclude future consultant claim(s);and
°Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim,or portions thereof,which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures).If the project involves federal participation,obtain
concurrence from WSDOT Local Programs and FHWA regarding ?nal settlement of the claim.If the claim
is not eligible for federal participation,payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing)the consultant of their ?nal
decision regarding the consultant’s claim(s).Include the ?nal dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim.Inform the consultant that the ?nal payment for the agreement is subject to audit.
Agreement Number:CAG—l 6-090
WSDOT Form 140-089 EF Exhibit J Page 2 of 2
Revised 10/30/2014
AGENDA ITEM #6. n)
§¨¦I-405
900
900
§¨¦I-405
§¨¦I-405
900900
Project Location
Renton - Du vall Ave NE - N E 4th St to NE 10 th St Vicinity and Project Location Map
¯
AGENDA ITEM #6. n)
��... _.
c��r�r o�
EXECUTIVE DEPARTMENT ������,,,,,,,�r/�"���{-�� �
�..
M E M Q R A N Q U M
DATE: June 6, 2016
Tp: Randy Carman, Counci) President
Members of the Renton City Council
FROM: Denis �aw, Mayar
Jay Covington, Chief Administrative Officer
SUBJECT: Administrative Report
In additian ta our day-ta-day activities,the follawing are some items worthy of note for this
week:
• Please join us Tuesday, June�th, at 3:00 p.m. as Mayor law afficiaily rings the opening bell
to kick off the 15th seasan af the Rentan Farmers Market at Piazza Park in downtown
Renton. The market will be filled with fresh flowers and a bounty of farm fresh praduce
every Tuesday from 3:00 p.m. until 7:00 p.m., lune 7th through September 27th. In
addition to market fare, shoppers wiil enjoy live music, tips from Master Gardeners, cooking
demonstrations, and children's activities. New this year, we are proud to iaunch a Fresh
Bucks incentive program, offering a dollar-for-dollar match to be used on fresh produce for
aur SNAP shoppers!
• Preventative street maintenance,traffic impact projects, and road closures will be at the
follawing locations:
✓ Monday,June 5th through Friday,lune 10th,appraximately 8:00 a.m.to 5:Q0 p.m.
5ingle lane clasures wil{take pface on C.ake Washington Blvd just north of Nouser Way
North due ta storm main instalfatian. Appraved traffic cantrol plans have been issued
for all work and wili be followed. Questions may be directed to Patrick DeCaro at 206-
207-6013.
✓ Monday,lune 6th thraugh Sunday,lune 12th. The two west lanes on Main between
2nd and 3rd wiil be ciased for project improvements while the east lanes will be open
for traffic flow. Approved traffic control plans have been issued for all work and wiil be
followed. The on-site inspector, Pat Miller, can be reached at 206-794-6162.
✓ Manday,)une bth thraugh Sunday,June 12th. Lane closures on SW A1st Street, SW
43rd Street, and Lind Avenue SE around iKEA will take place due to utiiity installation.
Appraved traffic contral plans have been issued for all work and will be followed.
Questions may be directed to Tom Main at 2q6-999-1833.
Randy Corman,Council President
Members of Renton City Council
Page 2
June 6, 2016
✓ Tuesday,June 7th, approximately 9:00 a.m. to 3:30 p.m. Lane closures will be in effect
at 515 Monster Road SW for catch basin repair. Questions may be directed to either
Richard Marshall at 425-272-7786 or Stan Job at 425-282-2398.
✓ Thursday,June 9th, approximately 7:00 a.m. to 4:00 p.m. Williams Avenue South will
be reduced to one lane near 99 Williams Avenue South for street maintenance.
Questions may be directed to John Kalmbach at 425-766-6183.
✓ Monday,June 6th through Friday, July 1st, approximately 7:00 a.m. to 4:00 p.m.
Street maintenance crews will be grinding and repaving both directions of Talbot Road
South between South 33rd Place and South 23rd Street. Lane closures will be in effect
and traffic will be managed by use of flaggers. Question may be directed to John
Kalmbach at 425-766-6183.
✓ Monday,June 6th through approximately August 31st. Logan Avenue North between
North 6th Street and Airport Way will be closed 24/7 to all southbound traffic during
construction of the Logan Avenue Improvement Project. Southbound Logan Avenue
North traffic will be rerouted along Park Avenue North to Bronson Way and South 2nd
Street. Questions may be directed to James Wilhoit at 425-430-7319 or via email at
jwilhoit@rentonwa.gov. For updates, visit the project web page at Rentonwa.gov.
�
�� CITY OF'
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C�t�� Council Regular Meeting
� .
7:00 PM - Monday, � ��1�2. �o i�I �
Council Chambers, 7th Floor, City Hall— 1055 S. Grady Way
AUDIENCE COMMENT
� Each speaker is allowed �ve minutes.
• When recognized, please state your name & city of residence for the record.
PLEASE PRINT CLEARLY
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(Continued From Reverse Side— PAGE 2)
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UTILITIES COMMITTEE ���Ro�/�a ��
COMMITTEE REPORT ��� ��U����"`
����. � ��
June 6, 2016
Cedar River Gravel Removal Project
Addendum#6 to CAG-13-105 with Coast& Harbor Engineering
(May 23, 2016)
The Utilities Committee recommends concurrence in the staff recommendation to execute
Addendum #6 to CAG-13-105 with Coast & Harbor Engineering in the amount of$383,507.50
for construction administration support for the Cedar River Gravel Removal Project.
� �
�f�j/an Mclrvin, Chair
Ruth Per�ez, Vice Chair
�
� �` � �
���
�
Carol Ann Witschi, Member
cc: Lys Hornsby, Utility Systems Director
Ron Straka,Surface Water Utility Engineering Manager
Hebe Bernardo,Surface Water Utility Engineer
Teresa Phelan, Utility Systems Administrative Secretary
Q:\COUNCIL\Council Committee Report Drafts\Utitity Committee Pending\Cedar River Gravel Removai Project.doc\RStp
UTILITIES COMMIITEE ,�'�'RC�VED �Y
CQMMITTEE REPORT ('`,,�YY GOI„�(1}�;�(�
lune 6, 2016 ��f@� � �
Repiace Highlands 435 Pressure Zone Reservoirs and Mains
Finai Design Contrac#with RH2 Engineering, Inc.
�May 23, 2016)
The Utilities Committee recommends concurrence in the staff recommendation ta execute
the Engineering Consultant Agreement with RH2 Engineering, Inc. for the Replace Mighlands
435 Pressure Zone Reservairs and Mains — Final Design Contract Project, in the amount of
$697,088, for the design of and services during bidding to construct a replacement reservoir
for the Highlands 435 pressure zone reservoirs and the transmission mains from the
reservoir site to Edmands Avenue NE alor�g NE 12th Street.
L�-�-� .
�y� M� vin, Chair
Ruth Per , Vice-Chair
,.t,
Carol n Witschi, Member
cc: lys Hornsby, Utility Systems Director
Abdoul Gafour,Water Utility Engineering Manager
J.D.Wilson,Water Utility GIS/Engineer
Hai Nguyen,Senior Finance Analyst
Teresa Phelan, Utility Systems Adrninistrative Secretary
STAFFRECAP
COUNClI MEETING REFERRALS
�js/2o�s
MOT10(VS REFERRED T�ADMINISTRATiON: None
Other Repuests: Walk on Item for 5eparate Consideration: Moved by Persson, Seconded by
Corman, Council confirm 1an Hawn as the Administrative Services Administrator effective lune
6, 2016. Carried.*
MOTIONS REFERRED TO COUNGL COMMITTEE: Moved by Prince, Seconded by Corman,
Council refer the topics of King County Comp Plan and Solid Waste Ptan to the Committee of
the Whole. Carried. —Zimmerman &Vincent
*The consent agenda items were adopted as presented.
��r'rw".� -------_
-'�� �ITY {�F
'►, 3-
»,` ,
MiNUTES
City Council Regular Meeting
7.OQ PM-Monday,lune 6,2Q16
Caunci!Chambers, 7th Floor, City Nail–1055 S.Grady Way
CALL Tt7 CiRDER AND PLEDGE OF ALLEGIANCE ^_ __ _ __ _ _
^ Mayor Law called the meeting of the Renton City Council to arder at 7:00 PM and led the
Pledge af Allegiance.
ROLL CAll. — --- —.._..— ---- — —- —. —
Councilmembers Present: CouncNmembers Absent:
Randy Corman, Council President Armondo Pavone
Ryan Mcirvin
Ruth Perez
Don Persson
Ed Prince
Caral Ann Witschi
MOVED BY PRINCE,SECONDED BY CQRMAN,COUNCIL EXCUSE AB5ENT
COUNCILMEMBER ARMONp0 PAV�NE.CARRIEQ.
ADMINISTRATIVE STAFF PRESENT __ _ __ _ �._ _ __ _
Denis Law, Mayar
Jay Covington, Chief Administrative Officer
Lawrence J.Warren, City Attorney
Megan Gregor, peputy City Clerk
Kelly Beymer, Community Services Administrator
Gregg Zimmerman, Public Works Administrator
Iwen Wang,Administrative Services Administrator
Chief Mark Petersan, Fire& Emergency Services Administrator
Chief Kevin Milasevich, Police Department
Cammander Tracy Wilkinson, Police Department
SPECIAL PRESENTATlC?NS� — -- — -- — —__ —_— — -- —, — --— -
a) Fire&Emergency Services Recognition of Citizens'Assistance in Near Drowning: Fire &
Emergency Services Administratar, Chief Mark Peterson presented awards to three citizens
who were involved in rescuing a drowning three year old boy at Gene Coulon Park on May 12,
2016.
lune 6, 2016 REGULAR COUNCIL MEETING MINUTES
b)
{Rescheduled to a later date)
ADMINISTRATNE REPORT _.._._ __, _
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City's recent progress towards goals and work programs adopted as part of
its business plan for 2015 and beyond. Items noted were:
« Preventative street maintenance will cantinue to impact traffic and result in
occasional street closures.
• The public was invited to join Mayor Law on Tuesday,June 7,2016 at 3:Q0 p.m. as he
officially rings the opening bell to kick off the 15th season of the Rentan Farmers
Market at Piazza Park in dawntown Renton.The Market will run from June 7, 2Q16-
September 27, 2016 every Tuesday from 3;00 p.m.-7:00 p.m.
AUDIENCE COMMENTS _ J._ __ _
• Howard McOmber, Renton, suggested that the City provide an additional "For the
love af Renton" event, similar ta the one that took place the evening af May 12,
2016. Additionally, he shared his enthusiasm for the Sunset Area Improvements
Project, and expressed his concern regarding an increased need for more accessible
affardable hausing.
WALK ON ITEM -SEPERATE CONSIDERATION __ _ ___._ _
a} Mayor Law appointed Jan Nawn as the new Adrrtinistrative Services Administrator at step E of
salary grade m49, effective 6/6/2Q16.
MQVED BY PERSSON,SECONDED BY Ct1RMAN,COUNCIt CONCUR.CARRIED,
CONSENT AGENDA _.__ ____ _
ltems listed on the ConsentAgenda were adapted with one motion,following the listing.
a) Approvai of Counci! Meeting minutes of May 23,2016.Council Concur.
b} AB-1671 Mayor law reappointed Mr. Michael Drollinger, Mr. David Fleetwood, and Ms.
Angelina Benedetti to the Planning Commissian for terms expiring on 6J30J2019.Council
Concur,
c) AB-1676 City Attorney Department recommended adopting an ordinance to add a new
Chapter 2-21 to the Renton Municipal Code (RMC) entitled "Renton Regionai Fire Authority
(RRFA) and Fire Department," designating the RRFA to act as the City's Fire Department and
the RRFA's Chief to act as the City's Fire Chief for purposes of administering, enforcing, and
interpreting the RMC. Refer to Commi#tee of the Whaie.
d� AB-1673 Gity Clerk reported the results from the 5/25f 2q16 bid apening for CAG-16-042-
2016 Street Patch and Overlay Project; and submitted the staff recommendation to accept
the lowest responsive bid submitted by Miles Resources, LLC, in the amount of$436,289.85.
Council Concur.
ej AB-16?4 City Clerk reported the results from the 5/25J2016 bid opening for CAG-16-077- N
3Q#h St, and Burnett Ave N Storm System Improvement Project; and submitted the staff
recommendation to accept the lowest respansive bid submitted by Northwest Cascade, Inc. in
the amount o#$562,562.Cauncit Concur.
lune 6, 2016 REGULAR COUNCIL MEETING MINUTES
f) AB-1672 Community& Economic Development Department recommended adopting an
ordinance amending Chapter 5 of the RMC, adopting by reference and amending the most
recent editions of State, National, Uniform and International Codes and amending the
Construction Administrative Code. Refer to Planning& Development Committee.
g) AB-1675 Community& Economic Development Department recommended adopting the
updated impact fees so as to ensure the City is able to continue to keep pace with growth and
increasing costs. Refer to Planning&Development Committee&Planning Commission.
h) AB-1669 Community Services Department recommended approving two 2016 Neighborhood
Project Grant applications and authorize expenditures in the amount of$3,841.74 from the
budgeted 2016 Neighborhood Program Fund. Refer to Community Services Committee.
i) AB-1678 Community Services Department requested authorization for reinstatement of the
Golf Course Manager position (grade m28) in the Community Services Department and utilize
approved funds from the 404 Enterprise Fund to cover salary and benefit costs. Refer to
Community Services Committee.
j) AB-1681 Community Services Department recommended waiving City Center Parking Garage
fees in the amount of$13,600 for volunteers and vendors laboring at the Renton Farmers
Market. Council Concur.
k) AB-1668 Fire & Emergency Services Department recommended adopting an ordinance
repealing Chapter 3-5 of the RMC, updating the RMC to adopt the 2015 International Fire
Code, and amending sections of the RMC related to implementing the Renton Regional Fire
Authority. Refer to Public Safety Committee.
I) AB-1654 Transportation Systems Division recommended approval of a Consultant
Agreement with Parametrix, Inc. in the amount of$390,848 for consultant services for the
Duvall Ave. NE Improvements Project. Refer to Transportation (Aviation)Committee.
m) AB-1664 Transportation Systems Division recommended approval of a Consultant Contract
with BergerABAM, Inc. in the amount of$329,204 for the engineering design, right-of-way
acquisition for the NE 31st St. Bridge Replacement Project. Refer to Transportation (Aviation)
Committee.
n) AB-1670 Transportation Systems Division recommended approval of a consultant agreement
with KBA, Inc. in the amount of$131,350 for the design and construction of the Duvall Ave.
NE Pavement Preservation Project. Refer to Transportation (Aviation)Committee.
MOVED BY CORMAN,SECONDED BY PRINCE,COUNCIL CONCUR TO APPROVE THE
CONSENT AGENDA AS PRESENTED. CARRIED.
UNFINISHED BUSINESS
a) Utilities Committee:Chair Mclrvin presented a report recommending concurrence in the staff
recommendation to execute the Engineering Consultant Agreement with RH2 Engineering, Inc.
for the Replace Highlands 435 Pressure Zone Reservoirs and Mains—Final Design Contract
Project, in the amount of$697,088,for the design of and services during bidding to construct a
replacement reservoir for the Highlands 435 pressure zone reservoirs and the transmission mains
from the reservoir site to Edmonds Avenue NE along NE 122h Street.
MOVED BY MCIRVIN,SECONDED BY PERE2,COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
June 6, 2016 REGULAR COUNCIL MEETING MINUTES
b) Utilities Committee:Chair Mclrvin presented a report recommending concurrence in the staff
recommendation to execute Addendum#6 to CAG-13-105 with Coast& Harbor Engineering in
the amount of$383,507.50 for construction administration support for the Cedar River Gravel
Removal Project.
MOVED BY MCIRVIN,SECONDED BY PEREZ, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION.CARRIED.
NEW BUSINESS
Please see the attached Council Committee Meeting Calendar.
MOVED BY PRINCE,SECONDED BY CORMAN,COUNCIL REFER THE ITEMS OF"KING COUNTY
COMPREHENSIVE PLAN"AND "SOLID WASTE PLAN"TO THE COMMITTEE OF THE WHOLE.
CARRIED.
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY PERSSON,COUNCIL ADJOURN.CARRIED.TIME
7:23 P.M.
�����`
Jason A. S h, CMC, City Clerk
Megan Gregor, CMC, Recorder
Monday,June 6, 2016
June 6, 2016 REGULAR COUNCIL MEETING MINUTES
Council Committee Meeting Calendar
7une 6, 2016
.lune 9. 2816
Thursday
3:Od PM Ptanning & Development Committee, Chair Prince - Council Conference Rm
1 . Adoptian of 2d1 5 Construction Codes - Briefing
2. Impact Fees Update - Briefing
3. Emerging issues
4:00 PM Community Services Committee, Chair Witschi - Council Conference Roam
1. Maplewood Golf Course Organization Changes
2. 2016 Neighbarhood Grants
June 13, 2016
Manday
4:00 PM Public Safety Committee, Vice Chair Persson - Councif Conference Room
1. Basic Law Enforcement Academy Update
2. Adopting 201 5 Internatianal Fire Code
3. Emerging Issues
5:00 PM Finance Committee, Chair Persson - Cauncil Canference Room
1. Vouchers
2. Sunset Latecamer's Resolution
3. 2016 Farrners Market King Conservation District Grant
4. Emerging Issues in Revenue Streams
6:00 PM Cammittee of the Whole, Chair Corman - Conferencing Center
1. Regional Fire Authority Agreements and Legislation
JUN 6, 2016 - CITY COUNCIL REGULAR MEETING - MOTION SHEET
A$�rnd� ; Agerrda Section- TitieJitertt Motion 5taff Gantact ; InteresCed Parties
al�c+�mei�t;. , , ., '
2) ROLL CALL Councilmembers Absent: N/A
Armondo Pavone
a) WALK ON ITEM - Mayor Law appointed Jan Hawn as the new Administrative COUNCIL CONCUR Jay Covington Iwen Wang
SEPERATE Services Administrator at step E of salary grade m49, April Alexander
CONSIDERATION effective 6/6/2016.
a) CONSENT Approval of Council Meeting minutes of May 23, 2016. COUNCIL CONCUR Jason Seth Megan Gregor
AGENDA
b) CONSENT AB-1671 Mayor Law reappointed Mr. Michael Drollinger, COUNCIL CONCUR April Alexander Megan Gregor
AGENDA Mr. David Fleetwood, and Ms.Angelina Benedetti to the Sandi Weir
Planning Commission for terms expiring on 6/30/2019.
c) CONSENT AB-1676 City Attorney Department recommended REFERTO Shane Moloney Stephanie Rary
AGENDA adopting an ordinance to add a new Chapter 2-21 to the COMMITTEE QFTHE Cindy Moya
Renton Municipal Code (RMC)entitled "Renton Regional Fire WHOLE
Authority(RRFA)and Fire Department,"designating the
RRFA to act as the City's Fire Department and the RRFA's
Chief to act as the City's Fire Chief for purposes of
administering,enforcing, and interpreting the RMC.
d) CONSENT AB-1673 City Clerk reported the results from the COUNCIL CONCUR lason Seth Megan Gregor
AGENDA 5/25/2016 bid opening for CAG-16-042-2016 Street Patch Cindy Moya
and Overlay Project;and submitted the staff Jayson Grant
recommendation to accept the lowest responsive bid
submitted by Miles Resources, LLC, in the amount of
$436,289.85.
e) CONSENT AB-1674 City Clerk reported the results from the COUNCIL CONCUR Jason Seth Megan Gregor
AGENDA 5/25/2016 bid opening for CAG-16-077- N 30th St. and Cindy Moya
Burnett Ave N Storm System Improvement Project; and 1oe Farah
submitted the staff recommendation to accept the lowest
responsive bid submitted by Northwest Cascade, Inc. in the
amount of$562,562.
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m} CONSENT AB-1&64 Transportatian Systems Divisian recommended REFER TO Derek Akesson 1im Seitz
AGENDA appraval of a Consultant Cantract with BergerABAM, Inc. in TRANSPORTATiQIV Bob Hanson
the amount of$329,204 for the engineering design, right-of- (AV1AT14TV� Heather Ulit
way acquisition for the NE 31st St. Bridge Replacement COMMITTEE Li Li-Wong
Project.
n) CC?NSENT AB-167Q Transportation Systems Divisian recammended REFER TO Flora Lee Jim Seitz
AGENQA appraval of a consultant agreement with KBA, lnc. in the TRANSPQRTATICiM Bob Hanson
amount of$131,350 for the design and constructian af the (AVIATIt�N} Neather Uiit
puvall Ave. NE Pavement Preservation Praject. Ct?MMITi'EE Li li-Wong
a} UNFINISHED Utilities Committee:Chair Mcirvin presented a report Cf3UNC1L CONCUR J.D.Wilson Lys Hornsby
BUSINESS recommending cancurrence in the staff recammendation to Abdou)Gafour
execute the EngMeering Consultant Agreement with RN2 Hai Nguyen
Engineering, inc.for the Replace Highlands 435 Pressure Teresa Phelan
Zone Reservoirs and Mains—Final Design Contract Project, Li Li-Wong
in the amount of$697,Q88,for the design of and services
I during bidding to construct a replacement reservoir for the
Highlands 435 pressure zone reservoirs and the transmission
mains from the reservair site to Edmonds Avenue NE along
NE 12th Street.
b) UNFINISHED Utilities Committee:Chair Mclrvin presented a repart COUIUCIL CONCUR Hebe Bernardo l.ys Nornsby
BUSINESS recommending concurrence in the staff recommendation to Ran Straka
execute Addendum#6 to CAC-13-105 with Coast& Har6or Teresa Phelan
Engineering in the amount of$383,507.50 for construction !�i Li-Wong
administration support for the Cedar River Gravel Removal
Project.
`� CITY i7F �
EXECUTIVE DEPARTMENT ---�"'"''""M�.L"\.�,',T�4C�n �
M E M Q R A N D U M
DATE: June 10, 2016
T0: lasan Seth, City Cierk
FROM: ,,,.,� Jay Covington, CAO
CC: Denis Law, Mayor
SUSIECT: Appaintment of lan Hawn to Administrative Services
Administratar through Council Confirmation at#he June b,
2016 Council Meeting
With the resignatian of Administrative Services (AS} Administrator Iwen Wang, effective
August 1, 2016, it was necessary to appaint a replacement. After conducting an
execu�ive recruitment search,lan Hawn was selected to replace Iwen Wang as the AS
administrator, effective June 6, 2016. Given Ms. Hawn`s background and qualifications,
the Administration recommended a beginning salary at grade m49, Step E. Because this
is the grade and step of the current Administrative Services administrator,there is no
budget impact.
Renton Municipa) Cade Title III, Chapter 6, requires Council confirmation of the Mayar's
appointment to this position. Under Gty Policy& Procedure 300-41, Council must also
approve starting salary above Step C.
At the June 6, 2Q16, Renton City Cauncil meeting, Cauncil confirmed the appointment of
Jan Hawn as the new Administrative Services Administrator, effective June 6, 2026, and
appraved her salary at m49, Step E, of the salary range.
cc Iwen Wang,Administrative Services Administrator
Ellen Bradley-Mak,HRRM Administratar
Megan Gregar,Deputy City Clerk