HomeMy WebLinkAbout04/16/2013 - Minutes � �
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Human Services Advisory Committee
Meetin Minutes
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Renton City Hall
Council Conference Room, 7th Floor
April 16, 2013, 3:00 p.m.
1. CALL TO ORDER
Chair Linda Smith called the meetin to order at 3:09 .m. A uorum was resent.
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In Attendance
Members: Linda Smith,Chair; Shannon Matson,Vice-Chair;Amy Bresslour; Dorothy Capers; Ryan Mclrvin;
Monica Mendoza, Leslie Anderson; Len Aron, Elyn Blandon.
City of Renton Staff: Karen Bergsvik; Dianne Utecht; Katie McClincy;Jennifer Jorgenson
Absent
Excused: Brook Lindquist;Zenovia Radcliff
2. APPROVAL OF PREVIOUS MINUTES
Linda asked for a motion to approve the March 19, 2013, minutes. Leslie moved for approval of the minutes
as presented;Amy seconded. Len asked for clarification of the two-year budget cycle. It was clarified that
we will be preparing for the 2014 process. Motion carried.
3. REVIEW OF THE FUNDING APPLICATION AND RATING TOOL
Dianne went over the rating tool and application. The group discussed each question with the committee's
overall ratings. Explanations about the individual thought processes on the ratings for each score were
discussed. How outcomes were determined was discussed. It also was suggested that prompts be used so
that members know more clearly how to write up their comments about how each application is scored:
what elements are missing,what elements were strong. Members thought it would be helpful to compare
the best application to one that did not receive as high a score; staff agreed to email it to them.
4. HUMAN SERVICES FUNDING REALLOCATION
Valley Cities'domestic violence program did not meet at least 90%of their 2012 performance measures,so
$1,893 was withheld the last quarter of 2012. These funds were carried forward to 2013 and will be used to
bring the South King Council of Human Services allocation back to$5,000.
The Safe&Sound Visitation Program for domestic violence is no longer in operation. It was recommended
that the$5,000 be reallocated to agencies and programs that we are currently funding in domestic violence.
Of the five programs that are funded,three are new for 2013/2014. In the last funding cycle,the HSAC had
decided that new programs would be funded at the$5,000 level—so increasing their funding would put
them over this limit. Staff suggested that the funding be given to two programs that have previously been
funded—DAWN's Community Advocacy Program and the YWCA's Children's DV Program.
Elyn moved that DAWN's Community Advocacy Program and YWCA Children's DV Program be allocated the
funds proportionately. Shannon seconded the motion. Motion carried.
City of Renton Human Services Advi�ommittee Minutes �
April 16, 2013
Page 2
South Kin�Council of Human Services
The Committee was presented with options for the scope of work for Capacity Building. Staff was asked to
do a survey of agency interest in one-to-one technical assistance and workshops.
5. PROPOSED AGENCY VISIT AND TOUR SCHEDULE
Two options were presented to the Committee. Option B was agreed on—there will be three meetings(one
per quarter)where the committee members visit agencies. Agencies will be divided geographically and
three will be randomly selected for the site visits. Those not selected will be invited to do presentations at
the HSAC meetings.
Ryan moved to accept Option B;Amy seconded the motion; motion carried.
Amy,Shannon, Len,and Leslie volunteered to help write up the questions for the agency visits. A draft
agency visit schedule was distributed.
6. DRAFT WORK PLAN
Karen developed a draft Work Plan for the Committee to consider, based on what committee members have
shared at the meetings. It was distributed and there were no comments.
7. INTERNSHIP
Karen shared that Monica has volunteered to intern in the Human Services Division at City Hall for spring
quarter. Karen and Monica will work together to identify what she will be working on.
8. NEEDS ASSESSMENT
Karen advised the City is almost ready to go out with the Request For Proposal for the consultant contract.
The meeting was adjourned,and a brief tour of City Hall was conducted. II
Res tfully submitted I
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linda mith, Chair
NEXT REGULAR MEETING I
MAY 21, 2013 3:00 p.m. Council Conference Room 7th Floor Renton City Hall I�
H:\Human Services\Main folder�P,dvisory Committee�P,genda-Handouts-Minutes\Minutes\2013 Minutes�APril 2013 Minutes.docz
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City of Renton Human Services
Agency Performance January to March, 2013
To view the actual reports,go to http://sharelapp.culture�rants.or�/. Log in. Use kbergsvik as the user name,and
Renton@2012 for the password.Go to my forms tab on top of page.Go to middle report—Renton Awarded 12-Reports
received.Click on the pdf icon (the last icon on the right) under actions. It gives you the performance report and the
narrative.
Consejo Counseling and Referral
Performance Measure Annual Goal First Quarter Goal �D Performance
through March
1. Unduplicated Clients 6 7 7
2. Advocacy Services 60 48 48
3. Counseling Services 24 5 5
4. Support Group Hours 60 0 0
A�encv Comment: We just started a support group in our Seattle office at the very beginning of Q2. (April 1st).This
group is facilitated by the advocate that provides services to Renton clients and the group is open to them.We will
continue to advertise the group,and provide transportation assistance if needed to Renton residents to ensure they can
attend.We can also do some outreach in Renton that the group is available. However,this group is voluntary to despite
our best efforts,we may not have anyone from Renton attend.
Staff Comment: The Kent office also has support groups, and Renton residents are welcome to attend those also. It is
run by a different advocate, so it is unknown if they would feel comfortable going there. The Seattle advocate will let
the Renton clients know about the other support group.
Somali Youth and Family Club
Performance Measure Annual Goal First Quarter Goal nD Performance
through March
1. Unduplicated Clients 43 7 11
2. Participants in Play and Learn/Support Groups 60 6 6
A�encv Comments: The project has just started its first quarter work. We are very happy the Renton housing authority
liaison is equally interested to make this program as successful as possible. Since the Sha-Sha Play and Learn group is
new to the area we have made fliers and distributed to the Sunset Terrace area. We are planning to recruit more
children and engage more families.
Staff Comments: The program is scheduled for Tuesdays from 11:00 to 1:00 at Sunset Terrace, a Renton Housing
Authority(RHA) property. Prior to the program starting on March 5, RHA staff targeted their residents who had youth 5
and under with both flyers delivered by knocking on the door and speaking to the tenant, and a phone call. The
program was also advertised in the April Resident newsletter. Many preschool age children attend either Head start or
EACAP Monday through Thursday so they could only attend it only if it were held on Fridays. There was discussion of
moving the day, but the instructor has also done outreach and said she had some interested families for the Tuesday
timeslot,so it will stay on Tuesday for now.
The agency runs this program at Creston Point also,where it is very successful and well attended.
Agency Performance 2013 Q1 (2).docx �
No or Late Reports First Q r No Contract a ay 10,2013—contracts sent to
agencies and not yet returned;without a contract,the
agency can't be paid.
• Consejo Counseling and Consultation- late • King County Bar Foundation
• Eastside Baby Corner • Seattle King County Department of Public Health
• Senior Services Meals on Wheels-late • Somali Youth and Family Club
• Seattle King County Department of Public Health
• Somali Youth and Family Club
• Washington Women's Employment and Educations
- late
Agency Performance 2013 Q1 (2).docx 2