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Home My WebLink About10/19/2011 - Minutes _ � , ' • � Renton Library Advisory Board City of.i r � r�-; , � % ---��"."��. t c"'�� (�,�'; .-(' �1.i2>, . ' �.�+-_ ��.�:.�� '�'.;., Meeting Minutes Renton City Hall, Council Conference Room, 7th Floor October 19, 2011, 5:30 p.m. I. CALL TO ORDER Vice-Chair Erica Richey called the meeting to order at 5:40 p.m. In Attendance Members: Laurie Beden, Erica Richey,Amy Pieper, Catherine Ploue-Smith, Suzi Ure City of Renton Staff: Terry Higashiyama, Peter Renner, Marty Wine, Diane Wagner KCLS Staff: Angelina Benedetti II. APPROVAL OF AGENDA Terry Higashiyama requested Item VIII be moved to the beginning of the meeting as Marty Wine would only be at the meeting for a short period of time. A motion was made by Amy Pieper, seconded by Suzi Ure,to approve the October 19, 2011, agenda as amended. All were in favor, motion carried, amended agenda approved. III. APPROVAL OF MINUTES I' Suzi Ure made a motion to approve the September, 2011, minutes with the two minor corrections: Agenda Approval,correction to the spelling of"Ure"; Item V—Add "C"to title "Board Communication". Catherine Ploue-Smith seconded the approval of September minutes with corrections. All were in favor, motion carried,September minutes approved as corrected. Note: Chair Laurie Beden arrived. IV. ORAL COMMUNICATIONS PUBLIC COMMENTS / None. V. BOARD COMMUNICATION Chair Laurie Beden gave a friendly reminder to the Board to please keep all correspondence, email and other, at a professional level and remember all correspondence is subject to the Freedom of Information Act. VI. CItY REPORT Peter Renner gave an update on the status of the Downtown Library. He commented on the Public Meeting held September 13, 2011, and distributed a copy of the comments from that meeting, which are also posted at: http://www.kcls.or�/renton/Comments%20Final.pdf. He thanked the Board Members in attendance for participating. Peter also discussed the H:\\Boards and Commissions\Library Board\2011\2011 Minutes\July 2011 � � • • City of Renton Library Board Minutes October 19, 2011 Page 2 of 4 CITY REPORT Continued recent meeting with KCLS Facilities Development Team and Miller Hull. Topics of the meeting included demolition requirements (SEPA), and delivery of IT and Facility specifications and requirements including: o Phone and data requirements for public and staff � o Infrastructure and layout/internet connection o Data room criteria o Mechanical equipment/spaces, adjacencies o Finishes and accessories Peter discussed the development of the schematic design with input gathered and based on public comments received at public meetings. The next public meeting will take place sometime during the first quarter of 2012, with sufficient notice to the public. He said that the third public meeting will take place sometime after design development at which tim�the budget will most likely have had its impacts due to cost estimating. Peter also gave an update on the Highlands location. He talked about the Highlands Multi- Use Development including the City's Business Plan to leverage all capital development to the fullest extent possible, as well as particular plans for Sunset and Downtown redevelopment. This has evolved to the point where it's fairly certain that the housing/retail component will share below-grade parking/foundation with the library, but will otherwise be completely separate. He said the process is following a natural course with a lot of effort in a short time span so that the architectural development can take place without undue delay. The HUD approval is staying on its expected schedule even with the consideration of the number of relocation credits. There is participation by Parks Development to make sure the approach is holistic rather than silo-ed. The public process will be slightly different, as there is already an understanding of some of the facility sighting and some base "blocking" architecture in place, which was not the case for the downtown library prior to the first public meeting. Terry Higashiyama gave a brief update on the Liberty Park Library Building Steering Committee. Originally 35 applications were received with four discontinuing by the end of the first meeting. She talked about the diverse backgrounds of the members and enthusiasm of the group. The second meeting is scheduled for tomorrow,Thursday, October 20, at the Renton Senior Activity Center. Agenda items include the history of the Renton Library system, the Tri-Park Plan, schematics and seismic upgrades, and the election of the Chair, Vice-Chair, and Secretary positions. The hope is to have a presentation for the Council by March of 2012. VII. KCLS REPORT/ANGELINA BENEDETTI Angelina Benedetti said the KCLS Board of Trustees Meeting will be held on Tuesday, October 25, 2011, at 5:00 p.m., at the downtown Renton Library. The Community Study will be presented with opportunity to look at the different communities and services provided by _.�•�.�!�'�'�'�t . H:\\Boards and Commissions\Library Board\2011\2011 Minutes\October 2011 I L � I • • City of Renton Library Board Minutes October 19, 2011 Page 3 of 4 KCLS REPORT Continued KCLS. There will also be recommendations for services, strategies, and program recommendations for the coming years. Copies of the Community Study will be available after the presentation is made. VIII. DISCUSSION/ACTION ITEMS The Board congratulated Marty Wine on her new position and thanked her for all her efforts and time in working with the Board. IX. DISCUSSION/ACTION ITEMS The RentonFilmFrenzy will be held at the Performing Art Center on October 25, 2011. Salmon � Run Stewards are at the downtown Library on Saturdays and Sundays giving the public information on the runs. Friends Day is Saturday, October 22, 2011. KCLS Library Advisory Board Training will be held on November 8-10, 2011, at different locations. X. OLD BUSINESS None. XI. NEW BUSINESS City of Renton Boards and Commissions training will be held Wednesday, November 30, 2011, from 5:30 p.m.to 8:30 p.m., at the Senior Activity Center. Dinner will be provided. Topics include Interactive Diverse Population, results of the City Survey, protocols, guidelines, RCW changes, and reviewing the Boards and Commission manual. More information coming soon. Renton Community Services Accreditation update: Review team will be here the first week of December. There will be a reception on December 6, 2011, at the Renton Senior Activity Center. Invitations will be mailed soon. Xlt. INFORMATION The Senior Center Bazaar will be held on October 28, 2011. RCC bazaar is scheduled for � November 18-19, 2011. XIII. ADJOURNMENT A motion was made and seconded to adjourn the October meeting. All were in favor, motion carried, the meeting adjourned at 6:45 p.m. � ,�� ,/��e', ��i[{/ r' Signature � .. _��! - . . . ,�,� . -« H:\\Boards and Commissions\Library Board\2011\2011 Minutes\October 2011 � y � + . • City of Renton Library Board Minutes October 19, 2011 Page 4 of 4 NEXT REGULAR MEETINGS NOVEMBER MEETING Wednesday, November 16, 2011, 5:30 p.m. Renton City Hall, Council Conference Room, 7th Floor Telephone 425.430.6574 DECEMBER MEETING Wednesday, December 21, 2011, 5:30 p.m. Renton City Hall, Council Conference Room, 7th Floor Telephone 425.430.6574 _.�•�. .�7 . .�� H:\\Boards and Commissions\Library Board\2011\2011 Minutes\October 2011