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HomeMy WebLinkAbout11/16/2011 - Minutes R , � •
Renton Library Advisory Board
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Meeting Minutes
Renton City Hall,Council Conference Room, 7th Floor
November 16, 2011, 5:30 p.m.
I. CALL TO ORDER
Vice-Chair Erica Richey called the meeting to order at 5:40 p.m.
In Attendance
Members: Laurie Beden, Erica Richey, Amy Pieper, Catherine Ploue-Smith, Suzi Ure
City of Renton Staff: Terry Higashiyama, Peter Renner, Preeti Shridhar, Alex Pietsch,
Diane Wagner
KCLS Staff: Angelina Benedetti
Other: Michael Riley, Citizen
II. APPROVAL OF AGENDA
A motion was made by Amy Pieper, seconded by Catherine Ploue-Smith, to approve the
November 16, 2011, agenda as written. All were in favor, motion carried, agenda approved.
III. APPROVAL OF MINUTES
Amy Pieper made a motion to approve the October 19, 2011, minutes as written, seconded
by Suzi Ure. All were in favor motion carried, October minutes approved as written.
IV. ORAL COMMUNICATIONS/PUBLIC COMMENTS
None.
V. BOARD COMMUNICATION
Suzi Ure gave an Advisory Board Forum update and mentioned they were sectioned in groups
to discuss and brainstorm the impact in the communities and other topics. One group
discussed Advocacy between Library Boards and Cities; and group two discussed and
brainstormed how to elicit information from community sources and how to bring what is
learned to Library and City staff. Angelina Benedetti advised that notes from the Forum will
be posted on the KCLS website as soon as they are available.
Amy Pieper said she learned a lot from listening to the older boards and what they are facing
vs. a newer board such as the City of Renton's. She said she feels lucky to have so much
involvement from the City of Renton as some Boards do not have any City representation; no
staff, no interaction or direct contact, no City support at all. It was mentioned that some
other city's Library Boards could face being dissolved due to budget constraints.
Amy Pieper gave an update for the Ad-Hoc Design Committee Meeting for the Downtown
location. Amy said they are still in the beginning phases of design. She felt that the Architects
i
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City of Renton
Library Board Minutes
November 16,2011
Page 2 of 4
Board Communications Continued
responded quickly to the feedback they received at the first meeting. She has a good feeling
about the progress,though very preliminary.
The next open house is scheduled for Wednesday, December 14, 2011, at the Renton Pavilion
Event Center from 6:30 p.m. to 8:00 p.m. Alex commented there would be more of a formal
presentation from the Architects. The Architects will begin to develop the schematic design
phase.
A meeting is being scheduled with Renton's Parks staff regarding the Gateway Park concepts.
The City owns the Gateway-side property where electric and lighting is located and it's
important to make design concepts work. A meeting is also being scheduled with the Design
Team, hopefully before the upcoming holidays but after the Open House.
Erica Richey said she feels the Architects are doing a great job of moving forward.
VI. CITY REPORT
Peter Renner discussed the Mithun Feasibility Analysis with regards to potential locations.
Peter talked about how he previously worked with the Architect on the Pavilion Feasibility
Study and said they efficiently provided their services and didn't do more than what was
required. They also have experience in working with KCLS and their libraries, which
eliminates the learning curve, a huge advantage.
Peter Renner mentioned that the Architects work with realtors and property owners to see
what properties are available. They went through the sufficiently sized properties and
analyzed geography and visibility, similar to what would be done in a retail situation.
Terry Higashiyama introduced Preeti Shridhar, City of Renton Communications Director.
Preeti discussed effective communication strategies and how to deal with the public. She
offered strategies to bridge gaps, listen to the audiences, deal with people who are upset with
decisions and who may have concerns. She also showed a clip from Peter Sandman's online
video presentation with brief discussions following. -
VII. KCLS REPORT/ANGELINA BENEDETTI
Angelina Benedetti handed out and briefly commented on two KCLS publications: "Engage,
the Renton Libraries 2011 Community Study"; and, "Alignment, 2012 Preliminary Budget".
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H:\\Boards and Commissions\Library Board\2011\2011 Minutes\November 2011
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City of Renton
Library Board Minutes
November 16, 2011
Page 3 of 4
VIII. DISCUSSION/ACTION ITEMS
Terry Higashiyama gave an update on the Liberty Park Library Building Steering Committee.
She talked about the number of people who attended and assisted with the recent open
house,the plans review,the Arts& Cultural Plan, Museum Master Plan, and discussed a
review of what is up and coming for the City.
IX. DISCUSSION/ACTION ITEMS
None.
X. OLD BUSINESS
Friendly reminder about Boards & Commissions Training, scheduled for Wednesday,
November 30, 2011,from 5:30 p.m. to 8:30 p.m., at the Senior Activity Center. Dinner will be
provided. Topics include Interactive Diverse Population, results of the City Survey, protocols,
guidelines, RCW changes, and reviewing the Boards and Commission manual, etc. Everyone is
encouraged to attend.
XI. NEW BUSINESS
None.
XII. INFORMATION
None.
XI11. ADIOURNMENT
A motion was made by Amy Pieper, seconded by Laurie Beden to adjourn the November
meeting. Al)were in favor, motion carried, the meeting adjourned at 7:20 p.m.
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Signature
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NEXT REGULAR MEETINGS
DECEMBER MEETING
Wednesday, December 21,2011, 5:30 p.m. •
Renton City Hall,Council Conference Room, 7t" Floor
Telephone 425.430.6574
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H:\\Boards and Commissions\Library Board\2011\2011 Minutes\November 2011
t ` • •
City of Renton
Library Board Minutes
November 16, 2011
Page 4 of 4
JANUARY EETING
Wednesday,lanuary 18, 2012, 5:30 p.m.
Renton City Hall, Council Conference Room, 7th Floor
Telephone 425.430.6574
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H:\\Boards and Commissions\Library Board\2011\2011 Minutes\November 2011
t ` • �
Partial List of Communications Efforts Related to Renton Library and KCLS
Date Title Media
1/6/09 City Council Votes to send Library Merger to Renton Reporter
Voters
1/29/09 Potential Annexation Booklet Handout
2/9/10 Potential Annexation Revised Utility Bill Insert
7/22/09 Renton Library Survey Web
7/31/09 Voters to decide library fate Renton Reporter
10/17/09-2/8/10 News Current Events and Newsletters Web
6/10 KCLS to show Renton's "new libraries Renton Reporter
7/9/10 KCLS Kicks off summer reading program Renton Reporter
8/6/10 KCLS plans could mean smaller downtown Renton Reporter
library
3/8/11 Renton&KCLS Select sites for libraries (FAQ) Handout
3/11/11 City KCLS pick locations for library branches Renton Reporter
3/18/11 Old library would need upgrade Renton Reporter
3/25/11 Letters to the Editar Renton Reporter
4/29/11 City Council to get library briefing Renton Reporter
5/6/11 Library bond now before council Renton Reporter
5/13/11 Our View—Council,move forward with building Renton Reporter
libraries
5/13/11 City Council to take final vote Monday on bonds Renton Reporter
on libraries
5/25/11 Council to get library input Renton Reporter
6/24/11 Split council votes to build library downtown Renton Reporter
6/28/11 Group tries to reverse library vote Seattle Times
6/30/11 Library Steering Committee Application Web
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