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AGENDA
Utilities Committee Regular Meeting
4:45 PM - Monday, July 15, 2019
Council Conference Room, 7th Floor, City Hall – 1055 S. Grady Way
1. Cedar River 205 Project Levee Certification Contract Amendment
a) AB - 2415 Utility Systems Division recommends executing Amendment No. 5 to CAG-15-
224, contractor Tetra Tech, Inc. in the amount of $724,607, for Phase 3 design and
permitting for the Cedar River 205 Project Levee Certification.
2. Cedar River 205 Project Grant Agreement
a) AB - 2416 Utility Systems Division recommends executing a grant agreement with the
King County Flood Control Zone District, in order to receive $5,000,000 for the Cedar River
Section 205 Levees Accreditation project.
3. Sustainable Energy
a) Memo
b) Presentation
4. Emerging Issues in Utilities
AB - 2415
City Council Regular Meeting - 08 Jul 2019
SUBJECT/TITLE: Amendment No. 5 to CAG-15-224 with Tetra Tech, Inc. for the Cedar
River 205 Project Levee Certification
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Joseph Farah, Surface Water Utility Engineering Manager
EXT.: 7248
FISCAL IMPACT SUMMARY:
Funding for Amendment No. 5 to CAG-15-224 with Tetra Tech, Inc. in the amount of $724,607 is available from
the approved 2019 Surface Water Utility Capital Improvement Program (CIP) budget for the Cedar River 205
Levee Recertification (427.475501). The 2019 approved adjusted budget for this project is $873,765, which
includes a King County Flood Control District CIP grant in the amount of $750,000. This funding allocation for
2019 is part of a $5,000,000 funding agreement with the District for the project, which is concurrently sent to
Council for execution. There is sufficient funding in the budget to cover the amendment.
SUMMARY OF ACTION:
The Cedar River 205 Project levee system certification to FEMA levee standards allows for accreditation of the
levee system as providing a 100-year level of flood protection. Certification of this levee system ensures that
the areas protected by the levees and floodwalls in the lower 1.25 miles of the Cedar River would not have to
comply with floodplain insurance and development regulations. Tetra Tech, Inc. is the consultant selected to
certify the levee system and prepare all FEMA required documents. Phases 1 and 2 of the work, which were
needed to certify the levee system, were completed in July 2016 and December 2018 respectively. Phase 1
consisted of data collection and preliminary analyses to define the scope of Phase 2. Phase 2 consisted of all of
the technical analyses required for levee certification, including structural stability, foundation stability,
seismic behavior, settlement and freeboard. These analyses determined that the levee system is deficient in
structural stability at the levee to floodwall transition sections, and that the system lacks the required
freeboard in multiple locations.
Amendment No. 5 to CAG-15-224 with Tetra Tech, Inc. covers the Phase 3 work needed for the design and
permitting necessary for the construction of improvements to the levee system to meet levee certification
requirements, and the submittal of a new Conditional Letter of Map Revision to FEMA that reflects the
proposed improved conditions.
EXHIBITS:
A. Amendment No. 5
STAFF RECOMMENDATION:
Execute Amendment No. 5 to CAG-15-224 with Tetra Tech, Inc. in the amount of $724,607 for Phase 3 of the
Cedar River 205 Project Levee Certification
AGENDA ITEM #1. a)
AMENDMENT NO. 5 TO AGREEMENT FOR CEDAR RIVER 205
PROJECT LEVEE RECERTIFICATION CAG-15-224
THIS AMENDMENT, dated June 19, 2019, is by and between the City of Renton (the “City”), a
Washington municipal corporation, and Tetra Tech, Inc. (“Consultant”), a Washington
Corporation. The City and the Consultant are referred to collectively in this Amendment as the
“Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date
signed by both parties.
Whereas, the City engaged the services of the Consultant under Agreement CAG-15-224, dated
December 7, 2015, to provide necessary services for the Cedar River 205 Project Levee
Certification (referred to herein as the “Agreement”);
Whereas, the Parties wish to amend the Agreement to change the scope of work, change the
time for performance, and change the compensation in order to design and permit the
improvements needed for certification.
NOW THEREFORE, It is mutually agreed upon that CAG-15-224 is amended as follows:
1. Scope of Work: Section I, Scope of Work, is amended to add work as specified in Exhibit
A-5, which is attached and incorporated herein.
2. Time of Performance: Section V, Time of Performance, is amended pursuant to the
schedule(s) set forth in Exhibit B-5. All Work shall be performed by no later than July 1,
2022.
3. Compensation: Section VI, Compensation, is amended so that the maximum amount of
compensation payable to Consultant is increased by $724,608 from $603,086 to
$1,327,694 plus any applicable state and local sales taxes. The additional compensation
shall be paid based upon Work actually performed according to the rate(s) or amounts
specified in Exhibit C-5, which is attached and incorporated herein.
4. All terms of the Agreement not explicitly modified herein shall remain in full force and
effect and such terms shall apply to Work performed according to this Amendment as if
fully set forth herein.
IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
AGENDA ITEM #1. a)
PAGE 2 OF 2
CITY OF RENTON
By:_____________________________
CONSULTANT
By:____________________________
Denis Law
Mayor
William Fullerton
Vice President, Tetra Tech Inc.
_____________________________
Date
_____________________________
Date
Attest
_____________________________
Jason A. Seth
City Clerk
Approved as to Legal Form
By: __________________________
Shane Moloney
Renton City Attorney
Contract Template Updated 03/12/2019
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
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EXHIBIT A-5
CEDAR RIVER 205 PROJECT LEVEE CERTIFICATION
PHASE III - ENGINEERING DESIGN
SCOPE OF WORK
OVERVIEW
The following scope of work is to provide professional engineering consulting services to design
improvements and perform permitting necessary to certify the Cedar River 205 Levees in accordance
with Federal Emergency Management Agency (FEMA) requirements as codified in 44 CFR Section 65.10.
The levee system is located between Lake Washington and approximately the Williams Avenue South
Bridge and is approximately 2.5 miles in length (1.25 miles on each side of the river).
The certification project is a multi-phase effort. Phase I, the Needs Assessment effort; and Phase II,
Engineering Analysis and Certification have been completed. Phases III (Engineering Design) and IV
(Construction Engineering Support), were optional phases only necessary if structural improvements
were required of the levee system to meet FEMA certification standards. As structural improvements
were determined to be necessary in Phase II, this scope of work covers the necessary Phase III tasks to
design the structural improvements, as well as all necessary environmental permitting, including
showing compliance with the Endangered Species Act (ESA) as required by FEMA for levee certification.
The effort includes development of Section 408 permit required by the US Army Corps of Engineers
(USACE) to modify the federally authorized and constructed project.
The Scope of Work is detailed below. The Schedule to complete the work is included as Exhibit B-5. The
Cost Estimate associated with performing the scope of work is provided in Exhibit C-5. An Anticipated
List of Plan Sheets is provided in Attachment 1. Improvement Locations addressed in this Scope of Work
are provided in Attachment 2.
PHASE III – Engineering Design, Permitting and Environmental
Compliance Scope of Work
Phase II included the technical engineering analysis required for certifying the levees and the
compilation of the certification report. Phase III advances the certification process by completing the
design of the improvements identified based on the analyses that were conducted in Phase II. Three
design submittals will be prepared: 30%, 75%, and 100% (Final) design. Permitting and documentation
of ESA compliance will start after the 30% design level is completed and be submitted at the time of the
75% design. This will involve a slight repackaging of the CLOMR certification report and its technical
appendices. The final products are design drawings of levee improvements and all relevant permits, an
updated Levee Certification Report and associated technical memoranda, and preparation of all
required CLOMR application documents, including confirmation of ESA compliance. The USACE Section
408 approval will be started with the 30% designs and submitted based on the 75% designs. The Section
408 submittal will involve repackaging a Basis of Design report that is accompanied by report from the
various engineering disciplines. ESA compliance and NEPA are also a part of the Section 408 approval.
Task 1 - Project Management and Meetings
Project management activities required for the completion of the Levee Improvement design
(henceforth referred to as “design”) are described below.
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Subtask 1.1 – General Management
Prior to the kickoff meeting, the CONSULTANT will prepare and submit a draft project schedule to the CITY
that details activities and clearly defines the critical path work elements. It will also include the time frame
associated with uncertainties associated with approvals of permits and other submittals by agencies. The
CONSULTANT and the CITY will discuss this schedule and the Kickoff meeting and decide on the best
assumptions to on review periods to incorporate in the schedule. It will also be determined what tasks
will go forward while approvals of submittals are awaiting. If there are risks associated with going forward
with certain tasks or subtask before receiving an approval, these will also be identified and discussed to
help inform scheduling decisions. The schedule will be updated after the Kickoff meeting and
subsequently updated monthly or as needed.
Additional project management activities will involve, team management, invoicing and budget
monitoring.
Subtask 1.2 – Coordination Meetings
Five coordination meetings with the client will be held during Phase III. Each will be a 2-hour meeting at
the City of Renton. The first will be a kickoff meeting. The remaining three will occur after submittal of
the 30%, 75% and 100%. The fifth meeting will occur after the updated certification report has been
submitted to the City and will consist of reviewing and discussing the findings of the certification report
as well as any system upgrades identified. Up to five staff from the consultant team may attend each
meeting: the PM, the lead Geotechnical Engineer, the lead Hydraulic Engineer, the lead Landscape
Architect, and the Lead Environmental Scientist (permitting).
Subtask 1.3 – Bi Weekly 30 Minute Phone Call
Bi-weekly 30-minute calls to discuss project progress will be held between the Renton PM and the Tetra
Tech PM. Twelve (12) meetings are assumed for the duration of Phase III. Task leaders will attend those
meetings when there are specific issues that need to be discussed in detail for their task. Prior to these
meetings, internal staff progress and coordination meetings will be conducted.
Subtask 1.4 – Site Visit and Kickoff Meeting
The Project team will participate in the combined site visit and kickoff meeting at the outset of the
project. Participants will include the Project Manager, Sr. Civil Engineer, Hydraulic Engineer, Sr.
Geotechnical Engineer, Structural Engineer and Landscape Architect. Tetra Tech will develop an agenda
for the Kickoff Meeting/Site Visit. The site visit will include a walk of project limits and review areas of
Improvement including taking photos and notes. It will involve an opportunity for the various disciplines
to coordinate their efforts and identify aspects of interest to other disciplines. The meeting will provide
an opportunity for each discipline to discuss their aspect of the project in front of City representative
from the various departments that will have needs to address and or input to provide during the design.
As discussed in Subtask 1.1, the schedule will be discussed and potentially modified at the Kickoff
Meeting.
Task 1 - Assumptions:
• Coordination meetings are 2-hour duration.
• Bi-weekly progress meetings are 30-minute duration Phone Call.
• 8 hours per attendee are budgeted for the combined kick-off meeting and site visit.
• Primary project execution period is approximately 24 months (including FEMA and ESA review
periods).
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• Addressing FEMA comments on the certification package is covered in Task 10.
• The current proposal does not include Engineering During Construction.
Task 1 - Deliverables
• Five coordination meetings at City of Renton.
• Notes and Actions Identified during 30-minute phone calls.
Task 2 – Topographic Survey
The purpose of this task is to collect the survey information needed to support the design effort as well
as the FEMA CLOMR submittal. Two types of surveys will be performed, a top of levee/floodwall/high
point survey for both design and CLOMR submittal support and a topographic/structural survey. The
specifics for each survey are identified below.
Subtask 2.1 – Levee/Floodwall Highpoint Survey
The survey effort will include a profile survey of the top of levee, floodwall, and high point along both
sides of the lower Cedar River as shown on Attachment 2. The survey profile will collect measurements at
minimum 50-foot intervals and will capture all major grade breaks at the highest points along the river.
The survey will be used to finalize the extent of the levee system improvements necessary to meet
freeboard requirements, provide tie-in information for the improvements and provide a current system
profile consistent with the design survey for the CLOMR submittal.
Subtask 2.2 – Topographic /Structure Survey
Topographic mapping of the 11 areas as shown Attachment 2 will be provided. The mapping will be of
sufficient accuracy and density to provide contours at an interval of one foot. The mapping limits will be
as shown on the Attachment 2. The topographic mapping will include:
The field survey will locate visible evidence of the following improvements:
• Buildings
• Curbs
• Sidewalks/Paths
• Driveways/curb cuts
• Pavement-delineation between concrete and asphalt
• Pertinent bridge features
• Floodwalls
• Floodwall/levee closure structures
• Adjacent airport infrastructure
• Retaining walls and fences – materials and heights
• Storm drainage and storm drain structures
• Sanitary sewer manholes
• Water valve boxes
• Electrical power vaults and associated surface features
• Telephone pedestals
• Natural gas
• Cable or fiber optic pedestals
• Street lighting
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• Fire Hydrants
• Signage
• Ponds
• Overhead wires, guy wires
• Underground utility location paint marks set by others.
• Significant trees (4” DBH or larger, diameter as measured at breast height).
• Significant landscaping features.
Note: Survey crews are not allowed to enter sub-surface vaults. Work will be conducted from the surface,
using measure-down techniques. Crews will also not open any structure covers in excess of 80 pounds.
The survey data will be referenced to NAD83, SPC WA North (US survey feet) and NAVD 88 (US survey
feet). To ensure consistency with the NHC cross-section surveys used for the CLOMR hydraulic modeling,
a check-in with control used for the NHC cross section surveys will be performed.
Task 2 - Assumptions:
• The survey crew will have reasonable access to all areas requiring surveys.
• For safety reasons personnel are not permitted to enter enclosed utility structures. These
structures will be detailed and inventoried only to the extent feasible from the surface.
• All electronic mapping standards will be based on APWA drafting standards unless specified
otherwise.
• Survey field crews may need to perform minor brushing with machetes to conduct this survey,
and we have Client’s permission to do so.
• The City will provide the previously surveyed horizontal coordinates and elevations for the
points to check for consistency between the current survey datum and the NHC cross section
surveys.
• Scope does not include survey support during construction or for as-built documentation for
LOMR or USACE post-construction submittals.
Task 2 - Deliverables
• A copy of the survey on electronic media with property and easement lines from assessor’s map.
Drawing shall be compatible with AutoCAD and shall be one drawing file.
• An ASCII file of reduced survey points including the point number, northing, easting, and elevation
based on the required horizontal and vertical control to be used.
• An electronic AutoCAD file with the triangulated irregular network (TIN) of the digital terrain
model for the topographic in Civil 3D.
Task 3 – Geotechnical Support for 30% Design
Provide Geotechnical support including design reviews, analysis and specification recommendations
Geotechnical support for the 30% design.
Subtask 3.1 - Revise and Develop Design Cross Sections
Work with design team to develop levee cross sections for 30% design and review for function and
stability.
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Settlement analyses of the levee embankment were conducted during Phase II that assessed the
potential for settlement of the levee to reduce freeboard over time. For Phase III, settlement analyses
will be conducted on areas where the levee system will be improved. The settlement analysis will be
based on methods from the USACE Engineering Manual 1110-1-1904 “Settlement Analysis” and/or
standard engineering practice.
Subtask 3.2 - Certification Report Revisions and MT-2 Forms
• Review project plans and specifications developed for the 30% design submittal and provide input
to the design team as necessary.
• Revise Phase II analyses to include comparison of existing conditions to proposed conditions
developed in Phase III. Revisions will also include presenting multiple analysis methods including
circular and block failure analyses with optimized and non-optimized failure surfaces. This work
will be performed during the 30% design and updated if necessary at the subsequent design
levels.
• Revise Levee Stability Analysis, Certification Report to include analysis of modified areas
developed in 30% level.
Subtask 3.3 - Roadway and Retaining Wall Design and Construction Recommendations
• Provide recommendations for embankment reviews to identify preferred alternative and
provide geotechnical analysis and design parameters for the 30% level design.
• Recommend retaining wall and roadway construction, provide recommendations for pavement
design sections, and criteria for design and construction of either cast in place retaining walls or
structural earth walls for development of the 30% design submittal.
• Create draft and final design memo for team review and comment for the 30% design support.
• In support of the developing the 30% design, review project I-Wall design concepts and finalize
the November 13, 2017 DRAFT report “Recommendations for Floodwall Analysis, Cedar River
205 Levee Recertification” as appropriate to become part of the Phase III CLOMR submittal
package. This will also be included in the Section 408 submittal.
Subtask 3.4 – Geotechnical Specifications
Provide geotechnical specifications or special provisions for inclusion in overall project specifications
developed by Tetra Tech. This will consist of contributions to the specifications outline for the 30%
design.
Task 3 - Assumptions:
• Specifications will be in WSDOT/APWA format.
• Analyses can be performed and submitted in Slope/W. Local USACE district review or a national
USACE risk management center review will not require different analysis tools.
• Project features being addressed by the design are those presented in the Phase II CLOMR
submittal and based on the hydrology and hydraulics presented in the Phase II CLOMR
submittal.
• No new geotechnical exploration and testing will be required.
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Task 3 - Deliverables:
• Settlement Analysis will be incorporated into Geotechnical Levee Analysis and Certification
Report. No separate deliverable will be provided for the settlement analysis.
• Roadway and retaining wall design recommendation memorandum (internal review Draft and
Final) will be provide at the 30% design level.
• Geotechnical Levee Analysis Report.
Task 4 – Environmental Permitting
This task includes development of application and supporting materials needed to obtain environmental
permits for the project. The project will be required to comply with the City’s Shoreline Master Plan
(SMP) and the State Environmental Policy Act (SEPA), including documenting project impacts to habitat
areas within the riparian buffer and Shoreline Management Zone, which will require habitat restoration
and/or mitigation. The permitting process will be initiated after the 30% design level plans are
completed. As part of this task, the project team will develop the following environmental reports and
application materials: Critical Areas Assessment Report; Conceptual Habitat Mitigation Plan; and SEPA
Checklist.
Subtask 4.1 – Field Work
The Consultant will complete a one-day field assessment to support development of the environmental
reports and application materials.
Subtask 4.2 – Critical Areas Report
The Consultant will complete a baseline critical areas assessment based on 30% designs and submit a
Critical Areas Report (within approximately 1 month of completion of 30% designs.). City will lead the
SEPA and SMP review processes; Critical Areas requirements will be documented as part of the SMP
approval. Documents supporting these applications identified in the scope of services will be provided to
the City’s project manager and/or planning department for City use in documenting these approvals. It
is anticipated that the City can complete internal environmental reviews within approximately 2 months
of receipt of supporting technical documents.
It is assumed that the improvements to the existing levee system are an allowed use according to the
City’s SMP (Renton Municipal Code Section 4-3-090F.5). The Project will require a Shoreline Substantial
Development Permit (SSDP) or be classified by the City as Exempt from the City's SMP. The Critical Areas
Assessment Report and Conceptual Habitat Restoration/Mitigation Plan will be used to document no net
loss of ecological function in the shoreline environment. The Conceptual Habitat Restoration/Mitigation
Plan will incorporate vegetation restoration or enhancement plans designed and prepared by the
Project Landscape Architect.
Subtask 4.3 – Cultural Resource Investigation
Conduct a Cultural Resources Assessment. This will include a literature review and fieldwork of the
project area and incorporate findings into a Technical Report. Prior to fieldwork, a Utility Locate will be
completed as required under State law. Fieldwork will include pedestrian and subsurface survey to
identify archaeological and historic properties within the project area. Subsurface testing will be done
using hand-dug shovel probes to a depth of 1 meter or until glacially-originated sediments are
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
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encountered. All spoils will be screened through ¼-inch hardware mesh and any identified artifacts will
be recorded, bagged, and reburied in their original location. Up to 25 shovel probes will be excavated.
One reconnaissance-level historic property inventory form will be completed for the 1953 building at 30
Logan Avenue South (parcel number 722930-0625).
The cost estimate includes a contingency effort to be initiated if an archaeological site (not human
remains) is identified. The contingency task will record and delineate the site and evaluate it for its
potential eligibility to be listed in the National Register of Historic Places. Delineation will consist of
excavation of cardinal shovel proves at a 5-meter distance from positive probes. Excavation will follow
the same methods used during the initial survey. Up to 16 probes will be excavated. A Washington State
Archaeological Site Form will be submitted to the Washington State Department of Archaeology and
Historic Preservation. Findings from the Cultural Resources Assessment will be incorporated into the
SEPA Checklist.
Subtask 4.4 – SEPA Checklist
The project will require a SEPA checklist to meet City and local permitting requirements. The
information created in Tasks 4, 5 and 9 will be utilized to complete a Draft and Final SEPA Checklist.
Subtask 4.5 – Hydraulic Project Approval
The project will require a Hydraulic Project Approval (HPA) permit from the Washington Department of
Fish & Wildlife (WDFW) for activities within the 100-year floodplain to comply with the Washington
Hydraulic Code rules (Washington Administrative Code [WAC] 220-660). GeoEngineers will complete a
field assessment, and develop and submit an HPA Application, and act as authorized agent for the HPA
application on behalf of the City.
Task 4 - Assumptions:
• Other environmental permitting documents will be finalized based on the 75% design submittal.
We anticipate submitting a Habitat Mitigation Plan and SEPA Checklist within approximately one
month of approval of the 75% design.
• City will lead the SEPA and SMP review processes; Critical Areas requirements will be
documented as part of the SMP approval. Documents supporting these applications identified in
the scope of services will be provided to the City’s project manager and/or planning department
for City use in documenting these approvals. We anticipate the City can complete internal
environmental reviews within approximately 2 months of receipt of supporting technical
documents.
• It is assumed that improvements to the existing levee system are an allowed use according to
the City’s SMP (Renton Municipal Code Section 4-3-090F.5).
• Project is outside of the jurisdiction of the Clean Water Act and Washington Hydraulic Code
Rules and will not require a Section 404 Clean Water Act permit from the U.S. Army Corps of
Engineers.
• City will provide rights-of-entry, if needed, for the Cultural Resources Assessment.
• For the Cultural Resources Assessment, it is assumed that the levees and bridges in the Project
Area are less than 50 years old and do not require recording on historic property inventory
forms.
• If more than one historic property is identified during the Cultural Resources Assessment, an
amendment may be necessary.
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• If human remains are found during the Cultural Resources Assessment, an amendment may be
necessary.
• The U.S. Army Corps of Engineers will submit the final Cultural Resources Assessment Technical
Report to the Washington State Department of Archaeology and Historic Preservation.
Task 4 - Deliverables:
• Critical Areas Assessment Report (Draft and Final).
• Conceptual Habitat Mitigation Plan (Draft and Final).
• SEPA Checklist (Draft and Final).
• Environmental Permitting Tracking Matrix updated monthly.
• Two draft hard copies of the Cultural Resource Technical Reports (one to City, one to U.S. Army
Corps of Engineers) along with a PDF to both parties.
• One final Cultural Resource Technical Report electronic format with Historic Property Inventory
Form and site form (if site is identified and contingency task is initiated).
• WA Dept. of Ecology Notice of Intent for NPDES construction stormwater permit.
• Agenda and meeting notes for a NEPA kickoff meeting with the Corps.
• Hazardous Materials Discipline Report (Draft and Final).
Task 5 – ESA Compliance
The CLOMR process will require documentation of ESA Compliance. The Section 408 process will require
NEPA review and approval. The project team will coordinate with the Corps to identify an appropriate
NEPA process for the Project, including setting up and leading a NEPA kickoff meeting with the Corps
and the Project design team. The project team will prepare the following NEPA- and ESA-related
documents in support of these processes: Biological Assessment (BA) Report; Hazardous Materials
Assessment Discipline Report. GeoEngineers will submit the BA and coordinate with the federal ESA
agencies and FEMA Lead to document ESA Compliance and to support the Corps’ NEPA process.
Subtask 5.1 NEPA Coordination and Kickoff Meeting
NEPA/Section 408 kickoff should be completed as early in the design process as feasible, once
appropriate conceptual or 30% design drawings are available to share with the Corps. The Corps will
lead the NEPA process and provide the required NEPA documentation. The consultant team will provide
supporting documentation including a cultural resources report, hazmat assessment, and ESA document
as identified in this scope, but will not prepare the NEPA document (e.g., Documented Categorical
Exclusion [DCE], Environmental Assessment [EA], or Supplemental Environmental Impact Statement
[SEIS]).
Subtask 5.2 – Biological Assessment Report
The BA Report will be developed based on the 30% design; we anticipate submittal of the BA to federal
ESA agencies within approximately one month of completion of the 30% design. It is estimated to take a
minimum of two additional months and up to 135 days to obtain ESA concurrence.
Subtask 5.3 – Endangered Species Act Coordination
ESA concurrence will be provided to the FEMA Lead in support of the CLOMR application and to the
Corps in support of NEPA.
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Subtask 5.4 – Hazardous Materials Investigation
A Hazardous Materials Discipline report will be completed as a draft and a final version of a Right-Sized
Hazardous Materials Discipline Report, complete with maps/figures, applicable data, and photos,
including two (2) document review cycles with comment resolution per the deliverable/report. The
methodology for this Hazardous Materials Discipline Report is as follows:
• Initial Site Screening: Review the results of a federal, state, local and tribal environmental
database search (e.g., Environmental Database Resources [EDR] Report) for listings of sites
with known or suspected environmental conditions on or near the Project, generally within
the search distances specified by ASTM International (ASTM) Standard E 1527 13.
• File Review and Site Reconnaissance: Review pertinent historical files for suspect sites
identified by the database review that have a potential to affect acquisition decisions and
construction activities due to the possible or known presence of contaminants. Pertinent
files for suspect sites will be reviewed to identify the nature and extent of any known
contamination, completed remedial activities and the effect these sites may have on
environmental conditions within the project corridor. This task will be accomplished by
performing the following activities:
o Review publicly available records from Washington State Department of Ecology
(Ecology) at their office, or available electronically for moderate and high-risk sites.
o Review available geologic literature and topographic maps to evaluate surface
drainage paths as well as groundwater depth and flow direction in the study area.
o Review available aerial photographs to evaluate historical uses at suspect sites.
o Review fire insurance maps as necessary.
o Complete a site reconnaissance as accessible from the right-of-way or if ROE is
granted.
• Final Site Screening: Screen suspect sites based on their location relative to ROW
construction areas and additional site-specific environmental data available in regulatory
agency files. This screening process will identify conditions that represent the potential to
significantly affect the ROW acquisition areas, design, property acquisition or construction.
• Mitigation Measures: Evaluate potential impacts that known or suspected contamination
may have on project development, including property acquisition and construction activities
and potential environmental cleanup or soil handling costs. Identify potential mitigation
measures and options to minimize potential impacts of hazardous substances to the
proposed project.
Task 5 - Assumptions:
• Other NEPA disciplines that may be requested by the Corps are not included in the project
team’s scope. These may include Social and Community Effects/Environmental Justice, Noise,
etc.
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• ESA review will result in an informal consultation (i.e., Not Likely to Adversely Affect listed
species and designated critical habitat) which will be documented by the lead federal ESA.
agencies (Assume Corps of Engineers is lead during the 408 process) in a Letter of Concurrence.
• The project is anticipated to qualify for a NEPA Categorical Exclusion in accordance with Page D-
7 (Section D-4.e) of Appendix D to the Corps of Engineers Policy Guidance Circular #EC 1165-2-
220 (10 September 2018) and 33 CFR 230.9(b).
Task 5 - Deliverables:
• Agenda and meeting notes for a NEPA kickoff meeting with the Corps.
• Biological Assessment (BA) Report (Draft and Final).
• Hazardous Materials Discipline Report (Draft and Final).
Task 6 – 30 Percent Design
The Tetra Tech team will advance the current conceptual designs of the improvements identified in the
Phase II CLOMR to the 30 percent level (Geotechnical support for Task 3 will be conducted under Task
3). Attachment 1 provides the anticipated Sheet List. Thirty percent design plans will be prepared for the
areas requiring improvements as listed below:
• Right Bank Sta 40+60 – Improve transition between levee/floodwall.
• Right Bank Sta 54+50 to Sta 55+20 – Raise levee/sidewalk.
• Right Bank 57+50 to Sta 58+90 – Floodwall or embankment levee.
• Left Bank Sta 1+30 to Sta 3+10 – Raise levee for freeboard.
• Left Bank Sta 20+35 – Improve transition between levee/floodwall.
• Left Bank Sta 26+60 to Sta 35+20 – Raise floodwall from Sta 26+60 to about 30+50.
• Raise left bank levee from about Sta 30+50 to Sta 35+20.
• Left Bank Sta 56+75 to Sta 58+00 – On the left bank from Sta 56+75 to Sta 58+00, the levee
embankment crown was identified as being too narrow. The area is confined by the river on one
side and a roadway on the other. To increase the width of the levee crown in this confined area,
it was determined that adding retaining wall at the landward tore of the embankment was the
preferred approach. Evaluate up to three concepts (structural earth wall, reinforced steep
slope, and cast in place wall based on WSDOT standard retaining walls) for minimum
embedment criteria and construction limitations.
• Left Bank Sta 59+60 to Sta 61+05 – Raise wall and levee for freeboard. Evaluate two wall
concepts (segmental block retaining wall and cast in place flood wall) for minimum embedment
criteria and construction limitations. Finalize analysis of selected alternative in one cross
section.
Subtask 6.1 – 30% Landscape Design
Landscape design will be primarily focused on the right bank from stations 57+50 to 58+90 (the Renton
Senior Activity Center). Landscape design will include coordination with Renton Parks Department and
City Community Services staff, as well as the structural and geotechnical design teams, and will be
focused on producing construction drawings which will consist of the following items:
• Landscape Planting Plans - These plans will include graphic locations of areas to be planted.
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
A-11
• Landscape Details - Typical details for planting installation, soil preparation, planting schedules
and planting cross sections.
• Landscape Specifications – Outline of specification content (WSDOT/APWA format).
• Landscape Construction Cost Estimate - Anticipated bid items and unit prices for the cost
estimate.
Subtask 6.2 – 30% Civil Design
Civil engineering design efforts will be performed at all improvement locations and will integrate the
efforts of the other design disciplines (hydraulic engineering, structural engineering, geotechnical
engineering, landscape architecture and land surveying). Specific items to be produced by the civil
engineering team include the following.
• Erosion Control Plans – These plans will implement erosion control features and BMP’s for the
project.
• Site Plans--These plans will include the locations of new or improved floodwalls, fill areas and
grading listed above.
• Civil Details-- Sections and details for constructing fill areas and floodwalls.
• Civil Specifications--This task includes a list of anticipated technical construction specifications in
WSDOT/APWA format.
• General Estimate of Probable Construction Costs -- anticipated bid tabs and unit prices for the
cost estimate.
Subtask 6.3 – 30% Structural Design
In Phase II, a structural analysis and evaluation was performed for the floodwall sections in accordance
with FEMA and USACE requirements for floodwall design, using the USACE computer program
“CWALSHT” to analyze the different I-wall sections for stability (USACE, 2007) in accordance with USACE
ETL 1110-2-575 “Evaluation of I Walls.” For Phase III, the structural analysis will be updated to include all
structures where improvements are designed, as well as the floodwall at the upstream limit of the levee
system on the right bank.
On the left bank from Sta 56+75 to Sta 58+00, a retaining wall will be designed to allow for the levee to
be widened where it transitions into a floodwall. At the other locations (LB 26+66 to 35+20, LB 59+60
to 61+05, RB 75+50 to 58+90) there are existing structures that will require modification to meet
freeboard requirements. Structural design will include coordination with the landscape architecture and
geotechnical design teams and will be focused on producing construction documents which will consist
of the following items:
• Structural Details-- Sections and details for constructing the floodwalls.
• Structural Specifications--This task includes a list of anticipated technical construction
specifications in WSDOT/APWA format.
• General Estimate of Probable Construction Costs-- anticipated bid tabs and unit prices for the
cost estimate.
Task 6 - Assumptions
• The previous hydrology and freeboard analysis, including R&U with sedimentation, and the
geotechnical approach to the seismic stability will be accepted by FEMA as they were in the first
CLOMR submittal. This means that the features from Phase 2 conceptual design will be sufficient
to achieve certification (This assumption applies to all levels of design).
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
A-12
• At the closure structures, the City will use sandbags to provide closure we are designing (there
are all in the area of Logan Avenue and the Senior Center), and project team will not need to
design stop logs or other closure means (This assumption applies to all levels of design).
• The Task 2 top of levee survey will not identify any areas of deficiencies that were not identified
in the 2016 (This assumption applies to all levels of design).
Task 6 - Deliverables
• 30% Plans in PDF and AutoCAD formats, Specifications, and General Estimate of Probable
Construction Costs.
Task 7 – 75% Design
Comments from the City on the 30% design plans along with increased level of detail will be
incorporated into the 75% design level plans. The specifications and cost estimate will also be updated.
The 75% design level drawings will be submitted to USACE for Section 408 review and approval.
Subtask 7.1 – 75% Landscape Design
Landscape design will be updated to incorporate comments from the 30% design level plans and will
consist of the following items:
• Landscape Planting Plans--These plans will include graphic locations of areas to be planted.
• Construction Details-- Typical details for planting installation, soil preparation, and irrigation
system components.
• Irrigation Plans - (TBD based on whether temporary or permanent irrigation is deemed
appropriate).
• Landscape Architectural Specifications - Draft specifications in WSDOT/APWA format
• Construction Cost Estimate - Updated Estimate from 30% submittal.
Subtask 7.2 – 75% Civil Design
Civil engineering design will be updated to incorporate comments from the 30% design level plans and
additional details. This effort will consist of the following items:
• Erosion Control Plans – These plans will implement erosion control features and BMP’s for the
project.
• Site Plans--These plans will include the locations of new or improved floodwalls, fill areas and
grading listed above.
• Civil Details-- Sections and details for constructing fill areas and floodwalls.
• Civil Specifications – Draft specifications in WSDOT/APWA format.
• Construction Cost Estimate-- Updated Estimate from 30% submittal.
Subtask 7.3 – 75% Structural Design
Structural design will be updated to incorporate comments from the 30% design level plans and will
consist of the following items:
• Construction Details-- Typical sections and details for constructing the floodwalls.
• Construction Specifications--This task includes draft technical construction specifications.
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
A-13
• Construction Cost Estimate-- Updated Estimate from 30% submittal.
Subtask 7.4 – 75% Geotechnical Design
Geotechnical aspect of review comments on the 30% design of the retaining walls (new and modified),
modified levee sections, modified floodwall sections, and roadways/pavement sections. This task
provides geotechnical support for the 75% design and the USACE Section 408 Submittal and includes the
following items:
• Review project plans and specifications developed or advanced by the project team.
• Revise slope stability analyses to include comparison of existing conditions to proposed
conditions. Revisions will also include presenting multiple analysis methods including circular
and block failure analyses with optimized and non-optimized failure surfaces.
• Consolidate analysis of modified areas into document for USACE Section 408 submittal.
• Provide geotechnical input WSDOT/APWA format to draft plans and specifications.
Task 7 - Assumptions
• Slope stability analyses can be performed and submitted in Slope/W. Local USACE District
(Seattle) review or a national USACE Risk Management Center review will not require different
analysis tools or methods.
Task 7 - Deliverables
• 75% Plans in PDF and AutoCAD formats, Draft Specifications, and Updated Cost Estimate.
• Geotechnical Levee Analysis Report.
Task 8 – Improvement Design – 100%
Comments from the City on the 75% design plans will be incorporated into the 100% design level plans,
specifications and cost estimate.
Subtask 8.1 – 100% Landscape Design
Landscape design will be updated to incorporate comments from the 75% design level plans and will
consist of the following items:
• Landscape Planting Plans--These plans will include graphic locations of areas to be planted.
• Landscape Details-- typical details for planting installation, soil preparation, and irrigation
system components.
• Irrigation Plans (TBD – based on whether temporary or permanent irrigation is deemed
appropriate)
• Construction Specifications--This task includes updated technical construction specifications
• Construction Cost Estimate-- Bid tabs and unit prices for the cost estimate.
Subtask 8.2 – 100% Civil Design
Civil engineering design will be updated to incorporate comments from the 75% design level plans and
will consist of the following items:
• Erosion Control Plans – These plans will implement erosion control features and BMP’s for the
project.
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
A-14
• Site Plans--These plans will include the locations of new or improved floodwalls., fill areas and
grading listed above.
• Civil Details-- Sections and details for constructing fill areas and floodwalls.
• Civil Construction Specifications--This task includes 100% technical construction specifications
• Construction Cost Estimate-- Bid tabs and unit prices for the cost estimate
Subtask 8.3 – 100% Structural Design
Structural design will be updated to incorporate comments from the 75% design level plans and will
consist of the following items:
• Construction Details-- typical sections and details for constructing the 100% floodwalls.
• Construction Specifications--This task includes 100% technical construction specifications.
• Construction Cost Estimate-- Bid tabs and unit prices for the cost estimate.
Subtask 8.4 – 100% Geotechnical Design
Geotechnical support during 100% design will involve review of geotechnical aspects of the plans and
specifications developed by the other technical disciplines. This will include any revisions required due
to address geotechnical aspects of construction.
Task 8 - Assumptions
• There will be comments from one review cycle of the 100% submittal that the project team will
address to produce the final bid documents.
Task 8 - Deliverables
• 100% Plans in PDF and AutoCAD formats, Specifications, and Cost Estimate.
• There will be comments from one review cycle of the 100% submittal that the project team will
address to produce the final bid documents.
Task 9 – Update CLOMR Submittal and Prepare USACE Section 408 Submittal
The body of the certification report summarizes the results of the technical analyses and the report
attachments include the supporting information. Under this task, a new CLOMR submittal will be
developed. The new submittal will be an update of the material in the original (Phase II) April 2018
CLOMR submitted to FEMA in April 2018. The material will be updated to reflect the 75% design of the
modifications identified in Phase II and document compliance with ESA. The following CLOMR Submittal
items will be updated from the Phase II work previously completed for the project or added based on
the current permitting effort conducted under Tasks 4 and 5. The USACE Section 408 submittal will also
be compiled as part of this Task.
Subtask 9.1 – Update Structural Attachment to Certification Report
The structural engineering analysis to develop the in the 30% and 75% design is performed in Tasks 6
and 7. The structural engineering discussion in the Certification Report and the structural engineering
Attachment J will be updated to reflect these analyses.
Subtask 9.2 – Update Hydraulic Evaluation Attachments to Certification Report
The hydraulic analysis performed in Phase II identified the areas requiring improvements to provide the
minimum freeboard. For Phase III, the freeboard analysis and R&U analysis will be updated to reflect
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
A-15
the improvement design elevations. The hydraulic evaluation will be conducted after the 30% design
level plans are completed. It is assumed that the designed improvements will not affect hydraulics at
the 100-year discharge. Accordingly, water surface elevations calculated in Phase II will be used to
perform the updated freeboard analysis by comparing the previously calculated water surface elevation
against the design top-of-levee elevations. For the R&U analysis, the HEC-FDA model will be updated
with the design top-of-levee elevations to update the conditional non-exceedance probability at
improvement locations. Attachment B and C will be updated to reflect the updated hydraulic analyses.
Subtask 9.3 – Update Overall Certification Report and MT-2 Forms
The body of the certification report prepared in Phase II will be updated to describe the proposed
modifications based on the 75% design and discuss the results of the geotechnical, structural and
hydraulic analyses performed and described in further detail in the various attachments. The updated
report will also document ESA compliance (developed in Tasks 4 and 5).
The CLOMR submittal will be compiled and will include the levee forms (the MT-2 FEMA Form 1 –
“Overview & Concurrence”, Form 2 – “Riverine Hydrology & Hydraulic”, and Form 3 – “Riverine
Structures”) and all other supporting information. Tetra Tech will submit the package to the City of
Renton for review and comment prior to submitting to FEMA for their review and approval. As part of
the submittal of the update CLOMR, Tetra Tech will submit payment for the CLOMR filing fee.
Subtask 9.4 – Compile USACE Section 408 Submittal
The project team will modify the engineering materials developed for the FEMA CLOMR submittal to fit
the requirements of the USACE Section 408 submittal. The technical appendices from the CLOMR
submittal will serve as discipline reports and a basis of design report will be developed from the
certification report. The environmental permitting (Task 4) and the NEPA and ESA (Task 5) materials will
included as necessary in the Section 408 submittal.
Task 9 - Appendices May Include:
• As-builts of the original Section 205 project (from Phase II submittal).
• Plans of Improvements (updated to reflect 75% submittal).
• MT-2 Forms (updated to reflect 75% design and environmental compliance).
• Previous Inspection Reports (Updated from Phase II submittal if more recent USACE inspections
available).
• Operations & Maintenance Manual and Emergency Preparedness Plan (from Phase II Submittal
with minor updates to reflect proposed improvements including new closures).
• Hydrologic/Hydraulic Reports (R&U analysis updated from Phase II to reflect design height of
levees and floodwalls).
• Geotechnical Report (Updated per Task 3 of this scope of work).
• Work Map and Annotated FIRM (Potentially minor updates from Phase II to reflect proposed
improvements).
Task 9 - Assumptions:
• Phase III improvements will not affect the channel hydraulics developed in Phase II.
• The hydrology developed in Phase II will not be updated and will be accepted by FEMA.
• No changes in the design after 30% will be made that require rerunning the freeboard analysis
and R&U analysis.
• Tetra Tech will be pay the CLOMR filing fee and be reimbursed by the City (estimated at $7,000).
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
A-16
Task 9 - Deliverables:
• Draft and Final certification report. The draft will be reviewed by the City and the final report
will represent the Consultant’s revisions to the report to address the City’s comments.
• Updated Technical Memorandum incorporating the improvement design elevations.
• Revised Levee Stability Analysis and Certification Report (internal review Draft and Final).
• Prepare geotechnical portions of FEMA MT2 forms (levee certification documentation forms).
• USACE Section 408 Submittal.
Task 10 – Respond to FEMA Comments
This task involves responding to FEMA comments including coordination with FEMA on the CLOMR
submitted under Task 9 of this Scope of Work. After the previous Phase II April 2018 CLOMR submittal,
there was extensive coordination with FEMA. However, for resubmittal of the CLOMR in Phase III, it is
anticipated that the level of coordination with FEMA will be reduced from Phase II. Based on input from
FEMA during the previous CLOMR submittal process, the only remaining issue to resolve is compliance
with environmental regulations, in particular, the Endangered Species Act. However, FEMA would not
commit that all the documents would not go through the complete review process which could result in
new questions and issues to resolve that were not brought up during the previous CLOMR submittal.
Therefore, a reserve pool of hours has been established to address potential comments. This task
includes the following work items:
• Review FEMA comments and participate in a phone call meeting with City staff to discuss
approach to addressing the comments. Appropriate staff member from Tetra Tech and
GeoEngineers and will participate in this phone call meeting. The consultant team will provide a
brief letter to the City that outlines the approach to addressing the comments and the expected
level of effort necessary to address the comments.
• If necessary, Tetra Tech and GeoEngineers will participate in a phone call meeting with the
FEMA reviewers and/or FEMA regional technical representative present and coordinate our
approach to addressing the comments on the CLOMR prepared in Task 9 of this scope. The
overall purpose of the call would be to develop an understand between the consultant team
and FEMA on what is needed and will be provided to minimize the need for time consuming
back and forth submittals.
• The consultant team will address the comments in a letter to FEMA. If additional information is
required, it will be attached to the letter. It is assumed that CLOMR will not be revised and
resubmitted (CLOMR submittal is covered in Task 9).
Task 10 - Assumptions:
• One round of comments will be all that is necessary to satisfy FEMA’s comments.
• There will only need to be one call with FEMA to go over the comments and the consultant
team’s responses to the comments as well as to refresh FEMA on the previous submittal (April
2018). Potential team participants are the Project Manager, Lead Hydraulic Engineer, Lead
Geotechnical Engineer, and Lead Environmental Scientist.
Task 10 - Deliverables:
• Memo to the City summarizing the discussion with FEMA on the response to CLOMR comments
including the proposed approach to responding to the comments and identification of any
materials to be submitted with the response letter.
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
A-17
• Letter to FEMA detailing the consultant team’s responses to FEMA’s comments and associated
attachments if necessary.
Task 11 Construction Bidding Support
Construction bidding support will be provided to select a contractor to perform construction of the final
improvement plans. This will consist of attending a preproposal meeting and assisting answering
bidding related questions as requested by the City.
Task 11 - Deliverables:
• Summary matrix of environmental commitments.
• Response to bidders, as requested.
Task 12 Unforeseen Design and Permitting Changes
This task was created to provide a pool of hours to cover unforeseen design changes and permitting
needs the come-up as the project is executed. The funds under this task may be distributed to any of the
Tetra Tech team members as determined appropriate by the City and Tetra Tech to perform the
unforeseen work.
Task 12 – Assumptions
• Fund in this task will be allocated to the appropriate Tetra Tech team members when
unforeseen work is identified.
• When the need for conducting work covered by this task arises, the Tetra Tech will prepare a
scope of work and cost estimate an submit it to the City’s Project Manager for approval.
Task 12- Deliverables
• To be determined and identified in the scope of work for each unforeseen work effort.
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
B-1 June 2019
EXHIBIT B-5
CEDAR RIVER 205 PROJECT LEVEE CERTIFICATION
SCHEDULE
A project schedule was developed based on the level of effort for the various tasks, accommodation of
review by the City of various submittals and typical agency approval times. This schedule is presented in
Table B-5.1. It is estimated that the project will take approximately 24 months to have the Final Bid
Documents prepared and obtain approvals from FEMA for the CLOMR and from the USACE for Section
408. However, there are several unknowns in the schedule that are dependent on agency turnaround of
submittals. The primary ones are the response from NMFS on the BA, the approval of the CLOMR by
FEMA and the approval of the design by the USACE under Section 408. The Project Team proposes that
a schedule will be developed that shows the range of the potential anticipate lengths of the various
approval processes and bring that to the kick-off meeting to discuss with the City. The schedule will be
finalized based on interaction with the City to determine assumptions on approval lengths as well as
what tasks can go forward while various submittals are waiting on approval.
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
B-2 June 2019
Table B-5.1. Estimated Project Schedule
Task
Start
(mm/yy)
End
(mm/yy)
Duration
(months) Comments
1 – Project Management and
Meetings 08/19 08/21 24 Project management will be ongoing throughout the project.
2 – Topographic Survey 08/19 09/19 1.5
Survey will be initiated w/in 2 weeks of the NTP and finalized survey files provided
within 6 weeks of initiating the survey.
3 – Geotechnical Support for 30%
Design 10/19 02/20 4 Effort will start after survey is finalized
4 – Environmental Permitting 09/19 11/20 14
Critical Areas Report will be based on 30% Design. The SEPA Checklist and HPA will be
based on 75% design. Therefore, this effort spans the 30% and 75% Design and will be
submitted within approximately one month after completion of the associated design.
5- ESA Compliance 09/19 03/20 6
The Biological Assessment (BA) will be based on the 30% design. USACE will be provided
the BA, Cultural Resources Report and Hazardous Materials Assessment within 30 days
of completion of the 30% Design. It may take up to 4.5 months to receive concurrence
on the BA (07/20).
6 – 30 Percent Design 09/19 02/20 5 The bulk of the 30% Design is initiated after the topographic survey is finalized.
7 – 75 Percent Design 07/20 10/20 3 Schedule assumes 75% Design started after concurrence on the BA.
8 – 100 Percent Design 04/21 07/21 3
Schedule assumes 100% Design started after approval of the CLOMR (FEMA) and
Section 408 submittal (USACE).
9 – Update CLOMR and Prepare
USACE Section 408 Submittal 10/20 11/20 1
CLOMR approval time frame is 90 days but the period is extended if FEMA has
questions. It is assumed that CLOMR approval will be within 120 days (3/21). Section
408 review is anticipated to take 90 days (2/21).
10 – Respond to FEMA Comments 11/20 4/21 4 Ongoing during the CLOMR review process.
11 – Construction Bidding Support 07/21 08/21 1
12 – Unforeseen Design and
Permitting Changes Unknown Unknown Unknown
This task is a pool of labor effort to address unforeseen issues that may arise during
project execution; therefore, the timing associated with this task is unknown.
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
C-1 June 2019
EXHIBIT C-5
CEDAR RIVER 205 PROJECT LEVEE CERTIFICATION
FEE
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
C-2 June 2019
Hourly Rates1 $75.00 $106.98 $74.45 $69.57 $85.51 $45.79 $59.32 $39.91 $38.58 $36.22 $45.87 $36.50 $37.00
Fullerton Sexton Bell Purnell Loesch Stuard Axt Moore Woloveke McNeal Rouse Stock Gimmell
Scoped Tasks Project
Manager QA/QC H&H
QA/QC
Geotech
Sr. PM/Civil.
Eng.
Sr. Struc.
Eng.
Structural
Eng.Sr. Civil. Eng.
Hyd. Eng.
(Riverine)
Hyd. Eng.
(GIS/CAD
Drainage)Civil Eng Struct CADD CADD Project Asst.Total ODCs
Total Cost (Labor
Only)
Task 1 Project Management and Meetings 172 6 16 32 24 12 8 8 58 -$ 22,501$
1.1 General management 100 56 -$ 9,572$
1.2 Coordination Meetings (Internal & External)32 14 6 1 -$ 3,909$
1.3 Bi-Weekly Phone Calls 32 10 6 1 -$ 3,567$
1.4 QA/QC 6 16 32 -$ 4,059$
1.5 Kick-off/Site Visit 8 8 8 -$ 1,394$
2.2 Topographic Survey 2 8 4 -$ 624$
2.1 Levee/Floodwall Highpoint Survey 1 4 2 312$
2.2 Topographic/Structure Survey 1 4 2 -$ 312$
Task 3 Geotechnical Support 16 12 8 -$ 2,231$
3.1 Revise and Develop Design Cross Sections 4 4 -$ 537$
3.2 Certification Report Revisions and MT-2 Forms (geotechnical)4 8 -$ 619$
3.3 Roadway and Retainaing Wall Design and Construction Recommendations 4 4 -$ 537$
3.4 Geotechnical Specifications 4 4 -$ 537$
Task 4 Environmental Permitting 9 18 -$ 1,393$
4.1 Fieldwork 1 2 -$ 155$
4.2 Critical Areas Assessment Report (Draft and Final)2 4 -$ 310$
4.3 Conceptual Habitat Mitigation Plan (Draft and Final)2 4 -$ 310$
4.4 SEPA Checklist (Draft and Final)2 4 -$ 310$
4.5 Environmental Permitting Tracking Matrix (updated monthly)1 2 -$ 155$
4.6 Preparation, submission and coordination of HPA permit application 1 2 -$ 155$
Task 5 NEPA and ESA Compliance 14 18 40$ 1,768$
5.1 NEPA Coordination & Kickoff Meeting 8 8 40$ 919$
5.2 BA Report 2 4 -$ 310$
5.3 ESA Coordination 2 4 -$
5.4 Hazardous Materials Discipline Report (Draft and Final)2 2
Task 6 30% Design 36 16 4 76 116 40 120 76 180 24 -$ 31,686$
6.1 30% Landscape Design 6 16 8 -$ 1,718$
6.2 30% Civil Design 24 16 100 32 120 180 16 -$ 21,914$
6.3 30% Structural Design 6 4 76 76 8 -$ 8,054$
Task 7 75% Design 25 12 4 77 66 16 80 40 100 26 -$ 20,665$
7.1 75% Landscape Design 3 16 2 -$ 1,248$
7.2 75% Civil Design 16 12 50 16 80 100 16 -$ 12,968$
7.3 75% Structural Design 3 4 77 40 8 -$ 6,224$
7.4 75% Geotechnical Support - Revise Design Cross Sections 3 -$ 225$
Task 8 100% Design 16 12 4 43 66 16 80 28 80 32 -$ 17,374$
8.1 100% Landscape Design 2 16 8 -$ 1,395$
8.2 100% Civil Design 10 12 50 16 80 80 16 -$ 11,788$
8.3 100% Structural Design 2 4 43 28 8 -$ 4,041$
8.4 100% Geotechncial Support - Review plans and Secs 2
Task 9 Report Updates 28 6 76 20 144 20 20$ 13,767$
9.1 Update Strucutural Evaluation 4 32 4 -$ 1,913$
9.2 Update Hydraulic Evaluation 4 32 20$ 1,577$
9.3 Update Certification Report and MT-2 Forms 4 6 12 80 8 -$ 4,851$
9.4 Compile 408 Submittal 16 32 20 32 8 -$ 5,425$
Task 10 Response to FEMA Comments 12 8 4 4 20 2 -$ 3,207$
10.1 Respond to FEMA Comments 12 8 4 4 20 2 -$ 3,207$
Task 11 Construction Bidding Support 8 4 4 24 4 4 -$ 2,952$
11.1 Construction Bidding Support 8 4 4 24 4 4 -$ 2,952$
Task 12 Unforeseen Design and Permitting Changes 32 12 24 80 80 60 40 8 -$ 16,343$
12.1 Unforeseen Design and Permitting Changes 32 12 24 80 80 60 40 8 -$ 16,343$
1 Hourly rates are effective through January 31, 2020 Hourly rates will be adjusted for annual increase February 1, 2020. Typical adjustment expected to be 3 to 4 %134,511$
60$
221,580$
42,731$
47,808$
195,174$
53,130$
296,113$
29,611$
724,607$
Tetra Tech Fee on Labor and OH - 12%
Tetra Tech Labor
Tetra Tech ODCs
Fee Estimate: Tetra Tech with Subcontractor Roll-up
FEMA Levee Certification - Cedar River 205 Levee - Phase III
Tetra Tech Overhead on Labor - 164.73%
TOTAL COST:
PGS
ESA
TOTAL SUB COST:
GeoEngineers
Markup on subcontractors 10%AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
C-3 June 2019
CLIENT: Tetra Tech
PROJECT: Cedar River levee and floodwall improvements phase III
City of Renton
Date:03/01/2019
Pacific Geomatic Services, Inc.
Bourns, Kimberly Hilliard, Casey Hilliard, Crystal Hilliard, Ron Martin, James Martin, Kael Paesler, Robert Reeder, Jake Short, Nick Strong-Cvetich, Luke
Task Description Prof. Land
Surveyor Project Surveyor Administrative
Manager
Principal
Surveyor
Survey Party
Chief
Sr. Comp /
Scanner Tech Survey Tech II Survey Party
Chief
Sr. CAD / Survey
Tech I
Sr. Comps / Survey
Tech I Totals Total Labor
2.1 15 2 9 45 23 45 59 198 $20,312
2.2 15 2 8 79 27 79 59 269 $27,044
0 $0
0 $0
0 $0
0 $0
0 $0
TOTAL HOURS 0 30 4 17 124 50 124 0 118 0 467 $47,356
DIRECT JOB WAGES (DJW)$140.00 $110.00 $85.00 $148.00 $105.00 $105.00 $85.00 $105.00 $105.00 $100.00
LABOR $0 $3,300 $340 $2,516 $13,020 $5,250 $10,540 $0 $12,390 $0 $47,356
OVERHEAD 0.00%$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
LABOR COST $0 $3,300 $340 $2,516 $13,020 $5,250 $10,540 $0 $12,390 $0 $47,356
FEE 0.00%$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL $0 $3,300 $340 $2,516 $13,020 $5,250 $10,540 $0 $12,390 $0 $47,356
EXPENSES
Travel & Per Diem ($0.580 x 780)$452
Marine Vessel @ $380/day ($380 $0
High Definition 3D Laser Scanner ($65 x )$0
Courier Services ($0 x )$0
Parking ($0 x )$0
Escalation 0.0%x .00)$0
$0
TOTAL COMPENSATION:$47,808
Pacific Geomatic Services, Inc.Estimate of Professional Services
Top of Levee and Wall Surveys
Topo and Feature Surveys
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
C-4 June 2019
Hourly Rates*:$49.38 $40.38 $39.97 $26.21 $62.50 $58.89 $37.60 $28.17 $36.42
Scoped Tasks
Landscape
QA/QC
Landscape
Architect GIS/CAD Admin
Cultural
Resources
Principal
Geoarchaeol
ogist
Archaeologi
st Historian
Architectura
l Historian Total ODCs
Total Cost (Labor
Only)
Task 1 Project Management and Meetings 0 72 0 24 0 0 0 0 0 0 0 50$ 3,536$
Project management 24 24 1,598$
PM/Team coordination 24 969$
Kick-off/Site Visit 8 323$
Coordination Meetings (Internal & External)12 50$ 485$
Bi-weekly phone meetings 4 162$
Task 2 Topographic Survey 0 0 0 0 0 0 0 0 0 0 0 -$ -$
No ESA effort in this Task -$
Task 3 Geotechnical Support for 30% Design 0 0 0 0 0 0 0 0 0 0 0 -$ -$
No ESA effort in this Task -$
Task 4 Environmental Permitting 1 40 18 8 2 4 69 30 4 0 0 108$ 6,539$
Conceptual Mitigation Plan Figures 1 40 8 1,984$
Cultural Resources Assessment 8 8 2 4 49 30 4 108$ 3,723$
Site Recording (Contingency)2 20 832$
Task 5 NEPA and ESA Compliance 0 0 0 0 0 0 0 0 0 0 0 -$ -$
No ESA effort in this Task -$
Task 6 Improvement Design - 30%2 32 8 2 0 0 0 0 0 0 0 -$ 1,763$
Landscape 30% Design 2 32 8 2 1,763$
Task 7 Improvement Design - 75%2 40 10 2 0 0 0 0 0 0 0 -$ 2,166$
Landscape 75% Design 2 24 6 2 1,360$
Irrigation 75% Design (Contingency)16 4 806$
Task 8 Improvement Design - 100%2 28 8 2 0 0 0 0 0 0 0 100$ 1,602$
Landscape Design 2 16 4 2 100$ 957$
Irrigation Design (Contingency)12 4 644$
Task 9 Update Certification Report 0 0 0 0 0 0 0 0 0 0 0 0 -$
No ESA effort in this Task -$
Task 10 Respond to FEMA Comments 0 0 0 0 0 0 0 0 0 0 0 0 -$
No ESA effort in this Task -$
Task 11 Construction Bidding Support 0 8 0 0 0 0 0 0 0 0 0 25$ 323$
Landscape Architect Bid Support 8 25$ 323$
15,930$
283$
31,256$
5,662$
53,130$
Fee on Labor - 12%
TOTAL COST:
ESA Fee Estimate:
FEMA Levee Certification - Cedar River 205 Levee - Phase III
Labor
ODCs
Overhead on Labor - 196.21%AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work, Schedule & Fee Estimate – Phase III
C-5 June 2019
Hourly Rates*:$60.47 $46.64 $37.55 $78.14 $45.92 $35.72 $39.10 $37.86 $29.78 $30.04
Scoped Tasks
Associate
Geotechnical
Engineer
Geotechnical
Engineer 1
Staff
Geotechnical
Engineer 2
Principal
Environmental
Scientist
Senior
Environmental
Scientist
Environmental
Scientist 1
GIS Analyst
1
CAD
Designer Administrator 3 Administrator 2 Total ODCs
Total Cost (Labor
Only)
Task 1 Project Management and Meetings 68 0 8 8 80 0 0 0 0 10.25 0 -$ 9,019$
Project Management 24 8 36 4.25 3,857$
Client Meetings 12 12 1.50 1,322$
Coordination Meetings (Internal & External)24 24 3.00 2,643$
Site Visit and Kick-off Meeting 8 8 8 1.50 1,197$
Task 2 Topographic Survey 0 0 0 0 0 0 0 0 0 0 0 -$ -$
No GeoEngineers Services -$
Task 3 Geotechnical Support for 30% Design 56 84 120 0 0 0 8 8 18 18.5 0 -$ 13,518$
Revise and Develop Design Cross Sections 24 24 84 8.25 5,973$
Certification Report Revisions and MT-2 Forms 16 24 16 8 8 16 5.50 3,945$
Roadway and Retaining Wall Design and Construction Recommendations 4 20 20 2.75 2,008$
Geotechncial Specifications 8 16 1.50 1,275$
Finalize Design Memo (I-Wall Recommendations)4 2 0.50 316$
Task 4 Environmental Permitting 0 0 0 34 86 128 14 28 19 19 0 -$ 13,922$
Fieldwork 10 10 1.25 854$
Critical Areas Assessment Report (Draft and Final)5 10 40 8 8 5 4.75 3,186$
Conceptual Habitat Mitigation Plan (Draft and Final)7 18 40 6 20 7 5.75 4,175$
SEPA Checklist (Draft and Final)4 10 32 4 3.25 2,132$
Environmental Permitting Tracking Matrix (updated monthly)12 24 2.00 2,100$
Preparation, submission and coordination of HPA permit application 6 14 6 3 2.00 1,475$
Task 5 NEPA & ESA Compliance 0 0 0 26 70 60 20 4 10 12.25 0 -$ 8,988$
NEPA Coordination & Kickoff Meeting 16 16 2.00 2,045$
Biological Assessment (Draft and Final)5 20 50 10 4 5 6.00 3,967$
ESA Coordination 10 0.75 482$
Hazardous Materials Discipline Report (Draft and Final)5 24 10 10 5 3.50 2,495$
Task 6 30% Design 0 0 0 0 0 0 0 0 0 0.00 0 -$ -$
Geotechnical Support for 30% is in Task 3 -$
Task 7 Improvement Design - 75%13 26 52 0 0 0 0 8 8 6.75 0 -$ 4,695$
Revise Design Cross Sections 4 8 40 3.25 2,215$
Plan and Specification review 1 2 0.25 161$
Revise Certification Report for USACE 408 Submittal 8 16 12 8 8 3.25 2,319$
Task 8 Improvement Design - 100%8 8 0 0 0 0 0 0 0 1 0 -$ 887$
Review Final Plans and Specifications 8 8 1.00 887$
-$
Task 9 Report Updates 0 0 0 0 0 0 0 0 0 0 0 -$ -$
See tasks 3 (FEMA CLOMR) and Task 8 (USACE 408)-$
Task 10 Respond to FEMA Comments 8 8 8 4 8 8 0 0 0 2.75 0 -$ 2,206$
Response to FEMA Comments 8 8 8 4 8 8 2.75 2,206$
Task 11 Construction Bidding Support 10 12 0 8 22 0 0 0 0 3.25 0 -$ 2,897$
Environmental Commitments Matrix 4 12 1.00 894$
Misc. Bid Support 10 12 4 10 2.25 2,004$
56,132$
-$
118,130$
20,911$
195,174$
Fee on Labor - 12%
TOTAL COST:
GeoEngineers Fee Estimate:
FEMA Levee Certification - Cedar River 205 Levee - Phase III
Labor
ODCs
Overhead on Labor - 210.45%AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION
Scope of Work and Fee Estimate—Phase III
Attach 1-1 June 2019
ATTACHMENT 1
ANTICIPATED CEDAR RIVER 205 PROJECT LEVEE
CERTIFICATION
Sheet List
Sheet List Number of
Sheets Description
Cover Sheet 1
Index, Symbols, Standard Notes 1
Site Prep and TESC 6
Typical Sections 1
Civil Plans
Right Bank Sta 40+60 1 Improve Transition
Right Bank Sta 54+50 to 55+20 1 Raise levee sidewalk
Right Bank Sta 57+50 to 58+90 1 Raise area at Senior Center
Left Bank 1+30 to 3+10 1 Raise Levee
Left Bank Sta 20+35 1 Improve Transition
Left Bank Sta 26+60 to Sta 35+20 5 Raise Floodwall and levee
Left Bank Sta 56+75 to Sta 58+00 2 Raise wall and levee
Left Bank Sta 59+60 to Sta 61+05 2 Raise wall and levee
Details 4
Landscape Plans
Plans 2 Senior Center
Details 2 Senior Center
Str. Walls
Profile/Elevation 5 Misc Wall locations
Details 5 Misc Wall locations
Total 41
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION
Scope of Work and Fee Estimate—Phase III
Attach 2-1 June 2019
ATTACHMENT 2
ANTCIPATED CEDAR RIVER 205 PROJECT LEVEE
CERTIFICATION
Improvement Locations
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III
Attach 2-2 June 2019
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III
Attach 2-3 June 2019
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III
Attach 2-4 June 2019
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III
Attach 2-5 June 2019
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III
Attach 2-6 June 2019
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III
Attach 2-7 June 2019
AGENDA ITEM #1. a)
CEDAR RIVER 205 PROJECT LEVEES CERTIFICATION Scope of Work and Fee Estimate—Phase III
Attach 2-8 June 2019
AGENDA ITEM #1. a)
AB - 2416
City Council Regular Meeting - 08 Jul 2019
SUBJECT/TITLE: Grant Agreement with the King County Flood Control Zone District for
the Cedar River Section 205 Levees Accreditation Project
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Joseph Farah, Surface Water Engineering Manager
EXT.: 7248
FISCAL IMPACT SUMMARY:
This grant agreement provides $5,000,000 of funding into the approved 2019 Surface Water Utility Capital
Improvement Program budget for the Cedar River 205 Levee Recertification Project (427.475501). This grant
requires no matching funds. If executed, this agreement would provide sufficient funding for Phase 3 of
contract CAG-15-224 with Tetra Tech, Inc. for the Cedar River 205 Project Levee Certification, which is
concurrently sent to Council for approval.
SUMMARY OF ACTION:
The Cedar River 205 Project levee system certification to FEMA levee standards allows for accreditation of the
levee system as providing a 100-year level of flood protection. Certification of this levee system ensures that
the areas protected by the levees and floodwalls in the lower 1.25 miles of the Cedar River would not have to
comply with floodplain insurance and development regulations. The King County Flood Control Zone District
(KCFCZD) placed the Cedar River Levee Accreditation project on its 6-year Capital Improvement Project
funding plan in 2017. In fall 2018 the City put together a charter that was signed by the executive director of
the KCFCZD. The charter defined the scope of the project that would get funded. In 2019 the Surface Water
Utility and King County Water and Land Resources Department, the service provider for the KCFCZD,
coordinated on the development of the attached grant agreement. On May 22, 2019 the Board of Supervisors
of the KCFCZD approved the attached grant agreement, after which it was sent to the City for signature.
The Surface Water Utility selected Tetra Tech, Inc. to complete all of the work necessary for levee certification.
The contract with Tetra Tech, Inc. is CAG-15-224. This agreement would fund Phase 3 of this contract which
consists of the design and permitting of the improvements needed for levee accreditation. The KCFCZD grant
will also fund future construction of these improvements.
EXHIBITS:
A. Agreement
B. Project Charter
STAFF RECOMMENDATION:
Execute the agreement with the King County Flood Control Zone District in the amount of $5,000,000 for
Cedar River Section 205 Levees Accreditation Project.
AGENDA ITEM #2. a)
1
Cedar (Renton/KCFCD) Draft 2018-09-19
AGREEMENT FOR CEDAR RIVER SECTION 205 LEVEES ACCREDITATION
Design, Construction, Permitting, and Project Management
River Mile 0 to 1.25, Right and Left Banks
THIS AGREEMENT FOR THE DESIGN, PERMITTING, AND CONSTRUCTION OF LEVEE
IMPROVEMENTS AND ALL OTHER WORK NEEDED FOR THE CERTIFICATION AND FEMA
ACCREDITATION OF THE CEDAR RIVER SECTION 205 LEVEES (“Agreement”), River Mile 0 to 1.25,
Right Bank and Left Bank (“Levee”), is entered into on the last date signed below by and between
the CITY OF RENTON, a Washington municipal corporation (“City”), and KING COUNTY FLOOD
CONTROL ZONE DISTRICT, a quasi-municipal corporation of the State of Washington (“District”)
(collectively, the "Parties").
RECITALS
A. The City of Renton, Washington, operates and maintains the Cedar River Section
205 levee system (“Levee”). King County, Washington, through the Water and
Land Resources Division of the King County Department of Natural Resources and
Parks (“WLRD”), as service provider to the District pursuant to an interlocal
agreement with the District, collaborates with the City and provides funding and
assistance in the operation and maintenance of the levee system.
B. The City desires to improve the Levee to provide improved flood protection and
structural stability in order to enable the Levee to be certified and accredited by
FEMA. The improvements needed to the levee and the process needed for
successful accreditation will hereafter be referred to as the “Project” or “Levee
Project”. This Agreement covers the design, permitting, construction, project
management, preparation of submittals to FEMA (e.g. CLOMR, LOMR) and all
documentation needed for FEMA accreditation, and Project closeout. This
agreement also covers any mitigation and monitoring work that may be required
by permitting agencies following the construction of the improvements. The
Levee Project is planned for design, permitting and construction from 2019
through 2023.
C. The City desires to improve the flood protection of the Levee to achieve a 100-
year level of flood protection that meets certification and FEMA accreditation
requirements. Additionally, the City desires to improve the structural stability of
King County Flood Control District Executive Committee May 22, 2019 154
AGENDA ITEM #2. a)
2
Cedar (Renton/KCFCD) Draft 2018-09-19
the levee system by improving the embankment-to-floodwall transitions. The City
desires to complete the following improvements:
1. Raise 80 LF of levee embankment by no less than 0.3 ft at RM 0.00 on the
left bank.
2. Improve transition from levee embankment to-floodwall at RM 0.38 on the
left bank.
3. Raise 430 LF of floodwall by 0 to 0.5 ft at RM 0.50 on the left bank.
4. Raise 450 LF of levee embankment by 0 to 0.65 ft at RM 0.58 on the left bank.
5. Construct an 80 LF retaining wall to provide a wider levee crest at RM 1.1
just downstream of Logan Ave S on the left bank.
6. Replace wall along Logan Ave S on the upstream side of the bridge at RM
1.12 on the left bank with a 1.2-ft height wall.
7. Replace wall along north side of the parking lot just upstream of Logan Ave
S at RM 1.13, raising wall no less than 1.5-ft.
8. Regrade 70 LF of berm at RM 1.15 on the left bank to raise by 0.2-0.4 ft.
9. Improve transition from levee embankment to floodwall at RM 0.78 on the
right bank.
10. Add a 0.5 ft high wall at the south end of the Memorial Stadium parking lot
just downstream of Logan Ave S at RM 1.04 on the right bank.
11. Replace existing wall with berm or wall, raising by 0.8 to 2.2 ft, for 80 LF just
upstream of Logan Ave S on the right bank at RM 1.1.
12. Any other improvements identified during the permitting or design process,
or otherwise further required by FEMA for accreditation.
The desired improvements are shown in Exhibit A.
D. The District desires to authorize and the City desires to construct the Project as
soon as possible, in order to improve the safety of the residents and businesses
that are protected by this levee and to obtain FEMA accreditation in a timely
manner.
E. By Resolution FCD 2018-09, adopted on November 5, 2018, the District
determined that the flood control improvements included in the Resolution
generally contribute to the objectives of the District’s comprehensive plan of
development. In that Resolution, the District also approved funding for the
Project.
King County Flood Control District Executive Committee May 22, 2019 155
AGENDA ITEM #2. a)
3
Cedar (Renton/KCFCD) Draft 2018-09-19
AGREEMENT
Based upon the foregoing, the Parties agree as follows:
1. Incorporation of Recitals—Scope of Agreement.
a. All recitals above are hereby incorporated and ratified as part of this
Agreement.
b. This Agreement establishes the terms and conditions for project initiation,
design, permitting, project management, construction of the Levee
improvements, certification of the Levee, and FEMA accreditation, as that
term is defined in the recitals above.
2. Definition of District. Unless provided otherwise in this Agreement, the term
“District” hereinafter also shall include WLRD in its capacity as service provider to
the District.
3. Levee Design, Construction, and Reimbursement.
a. The City shall design, construct and install the improvements to the Levee
Project described and depicted on Exhibit A, attached hereto and
incorporated herein by reference on accordance with this Agreement. In
this agreement, the term “Levee Project” or “Project” shall apply to both
the Right Bank and the Left Bank improvements, along with any permitting
work, potential mitigation and monitoring requirements, and all work
required to obtain FEMA accreditation (e.g. ESA compliance, CLOMR,
LOMR).
b. The Project Charter was approved by the District on September 10, 2018,
and is provided as Exhibit B.
c. The City shall obtain and be responsible for all necessary local, state, and
federal permits and approvals for the Levee Project, and shall fully comply
with all applicable requirements and conditions thereof.
d. The project will take place on City property or right-of-way and does not
require any special use permits, construction easements or property
acquisitions.
e. The Parties acknowledge and understand that as of the effective date of
this Agreement, all of the estimated cost of the design, permitting, project
King County Flood Control District Executive Committee May 22, 2019 156
AGENDA ITEM #2. a)
4
Cedar (Renton/KCFCD) Draft 2018-09-19
management, construction and accreditation of this Levee Project is
included in the District’s 2019-2024 six-year CIP budget. The District
reserves the right to terminate this Agreement, and the City shall
immediately terminate work upon receipt of notice to terminate;
provided, that until substantial completion of the Project, the District shall
continue to accept and review City requests for reimbursement up to the
amount of funds appropriated in an approved District budget or this
Agreement.
f. The City’s cost and expense for the Levee Project improvements shall be
reimbursed pursuant to the procedures, requirements and restrictions of
the Reimbursement of City Expenditures paragraph below.
4. District Review of Levee Plans and LOMR Applications. Under District resolution
FCD 2016-22, the District requires that any jurisdiction implementing a capital
project shall comply with WLR’s Project Management Manual. The jurisdiction
shall submit a project charter for review and approval by the District’s Executive
Committee, and shall request prior approval from the District’s Executive
Committee for initiation of the 30% design phase, initiation of the 60% design
phase, initiation of the 90% design phase, and approval of an outreach plan for
any acquisition of property necessary for completion of the project. The City shall
provide to the District a schedule of the material and significant events and actions
for design and bidding of the Project, which events and actions shall include, but
not be limited to selection of a preferred alternative (if applicable), 30% design
and baselining, 60% design, 90% design, final design, request for bids, and permit
applications. The City shall not proceed to the next milestone, until the District has
reviewed interim products consistent with its Capital project review protocols, or
with bidding of the Project until the District has reviewed the final design. At least
twenty (20) days before advertising an invitation to bid, the City shall submit to
the District, for review and comments, the plans, specifications, and request for
bids. The City will work with the District to resolve design issues or differences in
a timely manner. At least twenty (20) days before submitting as-built drawings
and LOMR application to FEMA, the City shall submit to the District, for review and
comments, the as-built drawings and LOMR package. The District shall submit any
comments within thirty days of receipt of the documents.
5. District Inspections. The District shall have the right to inspect the City’s
construction of the Levee project.
King County Flood Control District Executive Committee May 22, 2019 157
AGENDA ITEM #2. a)
5
Cedar (Renton/KCFCD) Draft 2018-09-19
6. Contracts for Levee Work. Upon execution of a contract for construction of the
Levee Project, the City shall send a copy of the contract to the District.
7. Record Drawings, Retention and Review of Documents. The City shall submit to
the District record drawings for the Project, in a form and with detail required by
the District. The City agrees to maintain documentation of all planning, design,
construction and inspection of the Project sufficient to meet state audit standards
for a capital project, recognizing that the costs of the Project are paid for in whole
or in part by the City and the District. The City agrees to maintain any additional
documentation that is requested by the District. City contracts and internal
documents shall be made available to the District for review and/or independent
audit upon request.
8. District Costs and Expenses
a. The District’s budgets for 2018, 2019 and 2020 include a total of
$5,000,000 for the Cedar Levee Improvement Project. The Project costs
covered under this Agreement shall not exceed $5,000,000 without
amendment of the District’s budget or approval of such amount in a future
annual District budget.
9. Reimbursement of City Expenditures.
a. No more than once a quarter, the City shall submit requests for
reimbursement of City costs and expenses incurred on or after December
1, 2018 for design, permitting, project management, and construction. The
requests shall be in a form and shall contain information and data as
required by the District. In connection with submittal of requests for
reimbursement, the District may require the City to provide a status or
progress report concerning submittal, preparation or completion of any
document or work required by this Agreement.
b. The District shall review the requests to confirm that they are reimbursable
and payable under this Agreement. The District shall endeavor to complete
such review within thirty days of receipt of a request in order to determine
whether they are reimbursable and payable under this Agreement. The
District shall forward the approved reimbursement to the City within forty-
five days of the City’s request.
c. The District may postpone review of a City request for reimbursement
where all or any part of the request is inaccurate or incomplete. The
King County Flood Control District Executive Committee May 22, 2019 158
AGENDA ITEM #2. a)
6
Cedar (Renton/KCFCD) Draft 2018-09-19
District shall notify the City of any inaccuracies or incompleteness within
thirty (30) days of receipt of the request. The City shall provide all
additional information or data within thirty (30) days of the District’s
request for such additional information or data. If the request is still
inaccurate or incomplete in the opinion of the District, the dispute shall be
resolved in accordance with paragraph 17 below. After resolution of the
dispute, the District shall provide reimbursement as provided in this
paragraph 9.
d. The District may postpone payment of any request for reimbursement, up
to a maximum of five percent (5%) of the request, where the City is
delinquent in submittal, preparation or completion of any document or
work required by this Agreement
10. Compliance with Laws and Regulations. The City shall be responsible for
compliance with all applicable laws and regulations, and for obtaining all required
permits, approvals and licenses in connection with the Project.
11. Impact on Other Reaches or Segments. The District and the City agree that the
improvements to the Levee under this Agreement shall not have a detrimental
effect on other segments or reaches of the Cedar River levee system. The
improvements to the Levee shall be deemed not to have such a detrimental effect
where the improvements fully protect the conveyance capacity and storage
volume of the floodplain during base flood (100-year flood) conditions
12. Duration—Effective Date. This Agreement shall take effect on the date on which
the second party signs this Agreement, and shall remain in effect until FEMA
accredits the Levee and until all mitigation and monitoring work, that may be
required, is complete.
13. Third Parties. This Agreement and any activities authorized hereunder shall not be
construed as granting any rights or privileges to any third person or entity, or as a
guarantee or warranty of protection from flooding or flood damage to any person,
entity or property, and nothing contained herein shall be construed as waiving any
immunity to liability to the City, the District or King County, granted under state
statute, including Chapters 86.12 and 86.15 RCW, or as otherwise granted or
provided for by law.
14. Liens and Encumbrances. The City acknowledges and agrees that it will not cause
or allow any lien or encumbrance arising from or related to the Levee work
King County Flood Control District Executive Committee May 22, 2019 159
AGENDA ITEM #2. a)
7
Cedar (Renton/KCFCD) Draft 2018-09-19
authorized by this Agreement to be placed upon the real property interests of King
County and the District. If such lien or encumbrance is so placed, King County and
the District shall have the right to remove such lien and charge back the costs of
such removal to the City.
15. Indemnification. To the maximum extent permitted by law, the City shall defend,
indemnify and hold harmless the District and King County, and all of their officials,
employees, principals and agents, from any and all claims, demands, suits, actions,
losses, costs, reasonable attorney fees and expenses, fines, penalties and liability
of any kind, including injuries to persons or damages to property, arising out of,
or as a consequence of, the design and construction of the improvements to the
Levee under this Agreement. As to all other obligations under this Agreement, to
the maximum extent permitted by law, each Party shall defend, indemnify and
hold harmless the other Party, and all of its officials, employees, principals and
agents, from any and all claims, demands, suits, actions, fines, penalties and
liability of any kind, including injuries to persons or damages to property, arising
out of or relating to any negligent acts, errors or omissions of the indemnifying
Party and its contractors, agents, employees and representatives in performing
these obligations under this Agreement. However, if any such damages and
injuries to persons or property are caused by or result from the concurrent
negligence of the District or its contractors, employees, agents, or representatives,
and the City or its contractor or employees, agents, or representatives, each
Party’s obligation hereunder applies only to the extent of the negligence of such
Party or its contractor or employees, agents, or representatives. This
indemnification provision shall not be construed as waiving any immunity granted
to the City, the District, or King County, under state statute, including chapters
86.12 and 86.15 RCW, as to any other entity.
The foregoing indemnity is specifically and expressly intended to constitute a
waiver of each Party’s immunity under industrial insurance, Title 51 RCW, as
respects the other Party only, and only to the extent necessary to provide the
indemnified Party with a full and complete indemnity of claims made by the
indemnitor’s employees. This waiver has been mutually negotiated.
16. Insurance. Each Party recognizes that the other is self-insured and accepts such
coverage for liability arising under this Agreement. Should any Party choose not
to self-insure, that Party shall maintain and keep in full force and effect a policy of
general liability insurance in an amount not less than One Million Dollars
($1,000,000) per occurrence with an additional excess liability policy of not less
King County Flood Control District Executive Committee May 22, 2019 160
AGENDA ITEM #2. a)
8
Cedar (Renton/KCFCD) Draft 2018-09-19
than Ten Million Dollars ($10,000,000) and will provide the other Party with a
certificate of insurance and additional insured endorsement that will name the
other Party as an additional insured.
17. Dispute Resolution. The Parties will seek to resolve any disputes under this
Agreement as follows:
a. For disputes involving cost reimbursements or payments, as provided for
in paragraph 6 above, submittal of all relevant information and data to an
independent Certified Public Accountant or a Construction Claims
Consultant, if agreed upon by the Parties, for a non-binding opinion as to
the responsibility.
b. If the foregoing does not result in resolution and for all other disputes, the
Parties may mutually select any informal means of resolution and resort
will otherwise be had to the Superior Court for King County, Washington.
c. Each Party will be responsible for its own costs and attorney’s fees in
connection with the dispute resolution provisions of this paragraph 17.
18. Entire Agreement; Amendment. This Agreement, together with Exhibit A,
represents a full recitation of the rights and responsibilities of the Parties and may
be modified only in writing and upon the consent of both Parties. Should any
conflict exist between the terms of this Agreement and the terms of the Exhibits,
this Agreement shall control.
19. Binding Nature. The rights and duties contained in this Agreement shall inure to
the benefit of and are binding upon the Parties and their respective successors in
interest and assigns.
20. Notices, Communications and Documents. Unless applicable law requires a
different method of giving notice, any and all notices, demands or other
communications required or desired to be given hereunder by either Party
(collectively, "notices") shall be in writing and shall be validly given or made to the
other Party if delivered either personally or by Federal Express or other overnight
delivery service of recognized standing, or if deposited in the United States Mail,
certified, registered, or express mail with postage prepaid, or if sent by electronic
mail. If such notice is personally delivered, it shall be conclusively deemed given
at the time of such delivery. If such notice is delivered by Federal Express or other
overnight delivery service of recognized standing, it shall be deemed given one
business day after the deposit thereof with such delivery service. If such notice is
King County Flood Control District Executive Committee May 22, 2019 161
AGENDA ITEM #2. a)
9
Cedar (Renton/KCFCD) Draft 2018-09-19
mailed as provided herein, such shall be deemed given three business days after
the deposit thereof in the United States Mail. If such notice is sent by electronic
mail, it shall be deemed given at the time of the sender's transmission of the
electronic mail communication, unless the sender receives a response that the
electronic mail message was undeliverable. Each such notice shall be deemed
given only if properly addressed to the Party to whom such notice is to be given
as follows:
To City: Ronald Straka, Surface Water Utility Engineering Manager
1055 S Grady Way, 5th Floor
Renton, WA 98057
Phone: (425)430-7205
Email: RStraka@rentonwa.gov
To District:
Michelle Clark, Executive Director
516 Third Avenue, Room 1200, W-1200
Seattle, WA 98104
Phone: (206) 477-2985
Email: Michelle.Clark@kingcounty.gov
Any Party may change its address for the purpose of receiving notices as herein provided by a
written notice given in the manner aforesaid to the other Party.
21. Authority. The undersigned warrant that they have the authority duly granted by
their respective legislative bodies to make and execute this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement, which shall become
effective on the last date signed below.
CITY OF RENTON KING COUNTY FLOOD CONTROL
ZONE DISTRICT
By: By:
Denis Law Reagan Dunn
Its: Mayor Its: Board Chair
King County Flood Control District Executive Committee May 22, 2019 162
AGENDA ITEM #2. a)
10
Cedar (Renton/KCFCD) Draft 2018-09-19
DATE:__________________________ DATE:_________________________
APPROVED AS TO FORM: APPROVED AS TO FORM:
By: By:
City Attorney Legal Counsel
Attest
_____________________________
Jason A. Seth
City Clerk
King County Flood Control District Executive Committee May 22, 2019 163
AGENDA ITEM #2. a)
Tf,
KingCounty Water and Land Resources Division
Gate 1: Project Authorization
Objective: Formally authorize the project manager to proceed with a county capital project
Gate 1 Project Authorization
I have reviewed and approved the attached Charter and authorize the project manager to
proceed with the project.
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FCD Executive Director Date
pl +
Gate Approval Committee Chair Date
cc:
Project Manager 8128t2018
Project Supervisor
Date
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Date
This represenÍs Íhe Project Authorization date and when the Project Charter was formally accepled by
Water & Land Resources Division Management in accordance with applicable DivisionJevel procedures
fl*ø ÒFÞ
lnclude the official "Project Name" as stated in the budget subm¡sslon. lnclude "Subproject Numbef if appropriate.
ldentify "Project Sponsor/Client" as defined by Agency. "Project Managef is a mandatory entry. "Project Team"
and "Key Stakeholders" are optional entries if not identified at this point.
Project Name Cedar River 205 Levees Certification
Project Number 27-3708
Project Sponsor/ Client King County Flood Control District/City of Renton
Project Manager Joseph Farah
Project Supervisor Ronald Straka
Project ldentification
Most projects will conform fully with the general requirements established under WLRD's Prqect Management
Manual. However, some projects (e.9. emergency projects or smaller repair projeets) may be more effectively
managed to meet the project goals when exempted from portions of the Manual. The Gate Committee has the
authority to waive or modify Manual requirements. lf applicable, authorized modifications to or waiving of Manual
requirements and gate reviews are documented here.
1 N/A
Project Management Manual Scalability Determination
Page 1 of 1
AGENDA ITEM #2. a)
AGENDA ITEM #2. a)
City of Renton Public Works
Page 1 of 4
Project Charter Version 01
Project Name Cedar River 205 Levees Certification
Sponsor/Client City of Renton
Project Number 27-3708 Date 8/28/2018
Project Manager Joseph Farah Email jfarah@rentonwa.gov
Charter Objective: The objective of the charter is to document the information as it is known at the beginning of the
project – not to get into the planning itself. A good charter creates a summary of the project. It's a very succinct way of
sharing good, concrete information about the project with individuals who have questions about the project later. The
project charter is a short, 3-4 page document that allows us to have that initial discussion, before launching into
detailed planning. It is also a tool to make sure we’ve brought everyone together and have them on the same page
regarding what the project needs to be. It's a very important step to deal with stakeholder expectations.
INSTRUCTIONS: Be sure to display hidden blue instruction text under File tab/Options/Display/Hidden text. Delete
this (unhidden) instruction text when form is complete.
Project
Statement
What is the project? Provide a brief sentence or two about what the project is.
Certification of the Cedar River Section 205 Levees (along the lower 1.25 miles of the right bank
and left bank) allows FEMA to accredit those levees as providing protection from the 100-year
flood. In order to be accredited, improvements to the levees identified in the Cedar River Section
205 Levee System FEMA CLOMR submittal (Tetra Tech, 2018) need to be designed and
constructed.
Need/
Justification
Why is it important to achieve the project scope, to be doing this project now? What is expected to be
achieved by executing the project? This is a high level business justification.
It is important to certify the levees in a timely manner because the original certification, issued by
the US Army Corps of Engineers, expired in 2013. The levees were granted provisionally accredited
status by FEMA in 2016, with the expectation that the City will work towards final accreditation.
By certifying the levees as providing a 100-year level of protection (with sufficient freeboard), and
receiving accreditation from FEMA, the area protected by the levees would remain mapped
outside of the 100-year floodplain, and exempt from certain floodplain management regulations
and the mandatory purchase of flood insurance. The area protected by the levees includes the
Renton Municipal Airport, the Boeing Commercial 737 Airplane Production Facility, the Renton
Senior Center, the regional Cedar River Trail park and residential/commercial areas on both the left
and right bank between River Mile (RM) 0 and 1.25. If these areas were to be classified as special
flood hazard areas there would be significant economic and development impacts.
Objectives/
Deliverables
What will be the outcome of the project? What does the world look like when the project is done (what does
DONE look like)? State the objectives to be SMART (Specific [clear & explicit], Measurable, Attainable,
Relevant [what is the benefit gained] and Time-bound [completion date]).
1. Complete final design in 2019 for the proposed levee improvements.
2. Complete construction in 2020 or 2021. This includes the improvements needed to
provide the required freeboard and structural stability for certification of the levees.
3. Maintain the current mapping of the area protected by the levees as a moderate-risk area
(Zone X) instead of a high-risk area (Zone A). Final certification and accreditation of the
levee will be documented in a Letter of Map Revision by FEMA once the improvements
are designed and constructed.
AGENDA ITEM #2. a)
Page 2 of 4
Stakeholders A stakeholder is anyone who is involved, impacted, or perceives themselves as being impacted by a project.
Who is the project sponsor? What other stakeholders have already been identified? We can do a more detailed
stakeholder analysis later but this lets people begin to raise awareness of stakeholders.
1. King County Flood Control District (Project sponsor).
2. City of Renton (Public Works, Parks, Transportation, and Planning)
3. Renton Municipal Airport
4. Renton School District (Renton Memorial Stadium)
5. Boeing
6. Residents and businesses in the Cedar River Section 205 floodplain.
7. US Army Corps of Engineers (USACE)
8. Muckleshoot Indian Tribe
Project Team
Role and
Responsibilities
Who will be on the team? Are there some roles/responsibilities that need to be clarified now before the
detailed planning begins? Are you clear on your responsibilities as the project manager?
The project team below has been working towards certification of the levees since 2015 and will
continue to work together in the design and construction phases.
1. Joseph Farah – City of Renton Project Manager
2. Ronald Straka – City of Renton Surface Water Utility Engineering Manager
3. Tetra Tech consultant team
4. Construction contractor
The initial project phases included a needs assessment and an initial levee certification package.
Tetra Tech will design the necessary improvements and the City and Flood Control District will review
and approve the design. Construction will be performed by a contractor, and both the City and Tetra
Tech will handle construction management responsibilities.
The consultant team will include a biologist to help navigate the permit process and preparation of
a biological opinion, which will likely be required for the levee improvements. The team may also
include a public outreach specialist if outreach needs warrant it.
The responsibilities of all team members have been clear and well-defined since the inception of the
project.
High-Level
Schedule
List month & year for start and end of overall project and each phase of the project. May include key milestone
dates if known.
Phase 1 and Phase 2 (needs assessment and initial levee certification package) – Complete as of
summer 2018.
Phase 3 – Improvements Design – will begin once a funding agreement with King County Flood
Control District is finalized, anticipated in Fall 2018, and includes both preliminary and final design.
The design will be completed by December 2019. A permit from the US Army Corps of Engineers
(USACE) may be required prior to beginning construction.
Phase 4 – Improvements Construction and Final LOMR – expected to take place in 2020 or 2021,
depending on the USACE permit approval process.
Initial
Assumptions
What high-level assumptions have already been made about the project?
1. The extent of the improvements required to meet the freeboard requirement is based on
the initial CLOMR and levee certification package submitted to FEMA in April 2018. A
preliminary design was included in this package.
2. A funding agreement with King County Flood Control District will be executed in Fall 2018.
3. A USACE Section 408 review will be required and will take approximately 6-8 months,
4. A biological opinion (BiOp) will be required.
Risks What are main high-level risks that have already been identified? This is all about uncertainty. What do you,
or other people, think could go wrong on the project?
The main uncertainty with this project is how long and extensive the review process by FEMA and
the USACE may be, and the schedule delays that could cause. It is anticipated that this project will
require a USACE Section 408 review. Otherwise the risks associated with this project are minimal.
AGENDA ITEM #2. a)
Page 3 of 4
Constraints/
Boundaries
Are there specific items that are NOT within the scope of the project? There's an infinite number of things not
in the project, but remember, this document is about clarifying stakeholder expectations.
The scope of this project consists of designing and constructing improvements needed to certify the
Cedar River levees. It does not include improvements that would increase the level of protection the
levees provide (beyond the 100-year flood). The necessary improvements have been identified in
the levee certification package submitted to FEMA in April 2018. No other structural or landscape
improvements are included in the scope of work.
The boundaries of this project are Williams Ave South at the upstream end and Lake Washington at
the downstream end.
Planning Level
Cost Range
What is the expected project cost through the life of the project? Include contingencies and allied costs (design,
permitting, staff labor) and where appropriate, estimated cash flow for the project. Present the project cost
range to correspond with the initial schedule assumptions adjusted as appropriate to recognize the very
preliminary nature of this cost estimate.
The planning level cost estimate for the project is $5,000,000. This includes design, construction,
construction management, permitting, and potential mitigation requirements.
Consultant Design Contract - $450,000
Consultant Construction Management Contract - $150,000
City Staff Project Management - $200,000
Construction - $3,000,000
Permitting - $200,000
Mitigation - $500,000
Contingency - $500,000
Sustainability
Development
Programs
Discuss how this project will address the County directives related to environmental sustainability, such as:
climate change; green building and sustainable development practices for capital projects (e.g., LEED
Certification, or cost-effective sustainable practices); energy efficiency; conservation and cost savings; and any
other related County directives in this area.
Given that this project consists of improving and certifying a flood protection facility, it doesn’t
result in direct sustainability benefits, such as green infrastructure or energy efficiency. However,
due to the improved flood protection provided as a result of improvements, the levees would be
more resilient to potential climate change effects on flood water levels in the Cedar River.
To the extent possible, construction of the improvements to the levees will integrate cost-effective
sustainable practices such as reuse or recycling of materials, and using locally sourced products
and plants. Site disturbance will be minimized and existing native vegetation will be preserved
where possible, while erosion and sedimentation controls will be implemented to minimize
construction impacts.
Equity and
Social Justice
(ESJ) Program
Discuss how this project will address the County directives related to Equity and Social Justice (ESJ) Ordinance
16948. The ordinance calls for a focus on both equity in the development and decision processes (process
equity) and equity in the distribution of project benefits and burdens (distributional equity).
http://www.kingcounty.gov/exec/equity/vision.aspx
This project will protect the Cedar River Trail which is frequented by residents of Renton and
neighboring cities, the Boeing 737 plant and the Renton Municipal Airport which employ hundreds
of people of diverse backgrounds and skillsets, and the residents of the City of Renton located in
the area protected by the levees. This project thus benefits people with diverse economic, cultural
and racial backgrounds, protects living wage jobs (by keeping business properties mapped outside
of the floodplain), aids in maintaining housing affordability (by exempting residential properties
from flood insurance), and protects parks and important transportation networks. As such, this
project addresses many of the directives in the County’s ESJ ordinance and results in equity
outcomes targeted in the “Healthy Stream”.
AGENDA ITEM #2. a)
Page 4 of 4
Project
Approval
Process
Identify who evaluates and decides on project continuance at intermediate review milestones, as well as
project success, and gives ultimate sign-off of project completion. Agencies may refer to other standard
processes of project acceptance if used within that agency.
Ultimately, FEMA is the agency that will accredit the levees and thus provide the final sign-off
needed for the successful completion of the project.
During the improvements design phase, the City will review and approve the design submittals at
intermediate review milestones (30%, 60%, 90% and final design).
The Flood Control District will approve the Charter, selection of the alternative (if applicable), and
authorization to proceed to 30%, 60% and 90% design.
During the improvements construction phase, the City, with the assistance of its consultant, will
review and approve construction documents such as submittals, potential change orders, progress
payments, and completion of the project.
Following the design of the improvements, the USACE will review the design package and issue
their approval to make improvements to a federally constructed and sponsored levee through the
408 modification process.
Decision Making
Process
What will be the decision making process(es) for the project?
The decision making process will involve close cooperation between the City and Tetra Tech for
project-related decisions. The King County Flood Control District will approve the milestones noted
in the project approval process above.
Success
Criteria
What will be the criteria for judging the project successful?
The criteria for judging project success are:
1. Obtaining certification and FEMA accreditation of the levees.
2. Completion of design and construction within the project budget and the funding agreement
amount.
3. Completion of the project within a reasonable schedule timeframe, and navigating the review
process with minimal delays.
Signatures Optional - List signatories and obtain their signatures memorializing they have read and agree with the
Charter. Typically the core project team members sign. The client/sponsor by signing the Gate 1
authorization form, with the charter as an attachment, agrees to the charter.
Joseph Farah Ronald Straka
AGENDA ITEM #2. a)
PUBLICWORKS DEPARTMENT
MEMORANDUM
DATE:
TO:
CC:
FROM:
STAFF
SUBJE
July 8,2019
Ruth Pérez,Committee Chair
Members of Utilities Committee
Denis Law,Mayor
Robert Harrison,Chief Administrative Officer
Gregg Zimmerm?éilicWorksAdministrator,ext.7311
CONTACT:Ron Straka,Utility Systems Director,ext.7239
CT:Utilities Committee Sustainable Energy Referral
The subject of sustainable energy was referred to the Utilities Committee during the May 6,2019
Council meeting.The following is a summary ofthe options the City,our residents and
businesses have to utilize sustainable energy resources and actions the City has taken to reduce
greenhouse gas emissions and climate change.
Puget Sound Energy (PSE)offers several sustainable energy programs to governmental agencies,
businesses and residential customers.The following is a summary of these programs.
1.Green Direct Renewable Energy Program
The Green Direct Renewable Energy Program is a voluntary renewable energy option
offered through Puget Sound Energy.Through this program cities,other government
institutions and major commercial customers have the opportunity to source their
electricity from renewable energy sources (solar and wind)through a 10,15 or 18-year
term Power Purchase Agreement for a specified rate structure or tariff.These purchase
commitments provide the financial certainty needed to ensure that new renewable
energy projects can move forward with construction.There are many benefits to the
Green Direct Program such as,it opens the door to energy sources that reflect consumer
values,promotes the development of new renewable energy,maintains predictability for
future energy costs and reduces a customer's carbon footprint.This program also
integrates with the existing standard PSE billing system.
PSE has completed two phases ofthe Green Direct Program project which are currently
fully subscribed.The second phase of the program resulted in the construction of a
120 megawatt (MW)solar farm and supported the 135 MW Skookumchuck Wind Project
AGENDA ITEM #3. a)
Utilities Committee
Page 2 of 7
July 8,2019
in Lewis County to supply power to 30,000 homes.The cities of Issaquah,Redmond and
Kent,along with the Port of Bellingham,Port of Seattle,Bellevue College and state
agencies are enrolled in the program.The Green Direct Renewable Energy Program was
initially approved by the state Utilities and Transportation Commission (UTC).PSE is
planning to request approval of a third phase of the Green Direct program in late 2019.If
approved by the UTC,the third phase ofthe program may be open to new subscribers in
2020.
2.Green Power Program
The Green Power Program utilizes renewable power from resources that are naturally
replenishing such as solar,low impact hydroelectric,wind and biogas from dairy farms
and landfills.Any home or business that is a customer of PSE can match some or all of
their electricity usage with green power.Participation reduces the business's or
resident's carbon footprint,and requires nothing new to be installed or maintained.
Customers only need to sign up for the green power program and pay a little more per
month in their electric bill.The extra cost is added to the customer's bill and the green
power is added to the PSE electrical power grid on the customer's behalf.A typical
customer using electricity (1,000 kWh per month)can reduce their carbon footprint by an
estimated 10,500 pounds (5.25 tons)annually by paying as little as an extra $10 per
month.Larger customers (commercial,industrial business and governmental agencies)
can join the program and pay a slightly higher rate.The additional revenue is then used
by PSE to add sustainable energy sources to the power grid.Customers can enroll into
the program on line through the Puget Sound Energy website at
https:/Lwww.pse.com[green-options/Renewable-EneLgy—Programs/green-power.
3.Solar Choice Program
This program is similar to the Green Power Program,but it allows a PSE customer to
match some or all ofthe power they use with just clean solar energy.Solar energy is
feasible even in the Pacific Northwest because the power comes from light not heat.The
installed solar power capacity grew by 85%in Washington over last year.The Solar
Choice Program is 100%solar power.The solar panels will not need to be installed on the
customer's property.Instead solar power generated at a separate location in Washington
and Idaho,which are independently owned,will add clean energy to the PSE electrical
power grid on the PSE customer's behalf.A typical customer using electricity (1,000 kWh
per month)can reduce their carbon footprint by an estimated 6,300 pounds (3.15 tons)
annually by paying as little as an extra $20 per month.Customers can enroll into the
program on line through the Puget Sound Energy website at
https://wwwpse.comlgreen-options/RenewabIe-Energy-Programs/solar-choice.
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4.Customer Connected Solar —Renewable Energy Net Metering Program
This program allows customers to produce their own renewable energy by installing solar
panels on their property to lower their electric cost and reduce their carbon footprint.
Customers can also generate power with wind,biogas or other renewable energy
sources.Washington State has a net metering policy that allows customer's generators
to offset their electricity consumption with solar power production,or other renewable
energy sources on an annual basis.Ifthe customer uses more energy than they produce
during a billing period,then they pay PSE only the net amount of electricity that was used
(purchased),plus the basic PSE service charge.Ifthe customer produces more energy
than what is used in a billing period,the excess power generation is added to the
customer's net metering reserve,which can be applied to charges in another billing
period.Net metering is designed for systems up to 100 kW of power generating capacity.
The net metering credits expire each year on April 30 per state law.Customers can find
out more information about how to enroll in the program on line through the Puget
Sound Energy website at the following link:https:[/www.pse.com/pages/customer-
connected—so|ar.
The Washington State Renewable Energy System Incentive Program was created by the
state Legislature in 2017 (ESSB5939)and is a production based financial incentive for
customers that generate power using renewable energy sources and have net metering.
The program provides eight years of incentive payments,or up to 50%ofthe system
price,whichever comes first.The program has 5,246 certified systems in operation that
produce 83.1 MW of direct current.The Incentive Program is currently closed to systems
installed after January 31,2019 due to the limit on funding established in the legislation
($110 million).Applications submitted after this date are put on a wait-list.If additional
state funding becomes available,the applications will be reviewed in the order received.
5.Carbon Balance Program
Puget Sound Energy customers can participate in their Carbon Balance Program to reduce
their carbon footprint by purchasing third party verified carbon offsets from local projects
that reduce or capture greenhouse gases.Residential natural gas customers can
purchase offset blocks for $4 each.Each block is equivalent to removing 400 pounds of
carbon dioxide from the environment.An average customer can be carbon neutral for as
little as $8 per month.PSE does not make a profit on the Carbon Balance Program.
PSEpurchases carbon offsets through the Bonneville Environmental Foundation,which is
a non—profitorganization and is the nation's leading carbon offset supplier.Customers
can find out more information about how to enroll in the program on line through the
Puget Sound Energy website at https://www.pse.com[green—options/Renewable-Energy;
Programs[carbon—ba|ance—for—home.
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July 3,2019
The state Legislature in the 2019 session passed ESSB5116,which was signed into law by
Governor Inslee on May 7.The new law requires the state electricity supply to be 100%carbon
neutral by 2030 and 100%carbon free by 2045 through the use of renewable energy sources.
The City is a member of the King County-Cities Climate Collaboration (K4C),which includes King
County and 16 partners that consist of cities and the Port of Seattle.In October 2014 the Council
passed Resolution 4229 supporting the King County-Cities Climate Collaboration Joint
Commitments letter (https:[Lyour.kingcounty.gov/dnrp/library/dnrp—directors—
office/climate/2016-K4C-LetterOfCommitments.pdf).Through the King County-Cities Climate
Collaboration King County and cities are partnering on:
I Outreach to develop,refine,and utilize messaging and tools for climate change outreach
to engage decision makers,other cities and the general public.
-Coordination to adopt consistent standards,benchmarks,strategies,and overall goals
related to responding to climate change.
0 Solutions to share local success stories,challenges,data and products that support and
enhance climate mitigation efforts by all partners.
-Funding and resources to secure grant funding and other shared resource opportunities
to support climate related projects and programs.
The partnership is supporting and enhancing projects and programs in focus areas such as green
building,using and producing renewable energy,sustainability outreach and education and
alternative transportation.
The following are just some of the measures the City has taken to reduce energy consumption
and reduce its carbon footprint:
1.City Street Light LEDConversion Program
The Public Works Department's Transportation Division implemented a program in 2013
and 2015 to convert all of the City owned street lights (3,865)and 2,593 PSE owned street
lights,which the City pays for their power usage,to energy efficient light emitting diode
(LED)fixtures instead of high—pressure sodium and metal halide street lights.The street
light LEDconversion reduced the City's energy consumption by 2,947 and 1,853 (4,800
total)megawatt hours (MWh)respectively.The energy savings is enough to supply the
average annual electricity consumption for 461 residential customers.The total cost
savings to the City for the LEDstreet light conversion is $410,694 annually.
2.City Hybrid Fleet Vehicles
The City currently has 18 hybrid vehicles,of various makes and models,in its fleet that
reduce energy consumption and greenhouse gas emissions.
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3.City Commute Trip Reduction Program
State law requires that employers with 100 or more full-time,permanent,employees,
provide Commuter Trip Reduction programs.Employers are to encourage non-sing|e-
occupant-vehicle commute options to reduce traffic congestion and improve air quality.
The program provides opportunities for City employees to use alternatives to driving
alone such as carpooling,vanpooling,riding the bus or train,bicycling and working a flex
schedule.Approximately 300 City employees have ORCAcards that allow them to use the
mass transit system,carpooling and vanpooling alternatives.Approximately 60-70 of
these ORCAcard holders use these methods for commuting to work.In addition,241 City
employees work a flex schedule that reduces their trips to work by one day per week
(4/10 schedule)or one day every two weeks (9/80 schedule).The City's Commute Trip
Reduction Program contributes to the reduction of greenhouse gases and the City's
carbon footprint.
4.Transit Access
The City transit center in downtown Renton increased access to public transit and will be
relocated to the corner of South Grady Way and Rainier Avenue South for improved
efficiency,increased capacity and greater access to mass transit at the intersection of
I-405 and SR-167.
5.Water Utility Automatic Meter Reading (AMR)Program
The City's Water Utility implementation of the Automatic Meter Reading Program
eliminated the need to have approximately 18,000 water meters read manually every
month.This helped in detecting customer water leaks,reducing property damage,
contributing to the City's water conservation program,reducing operating costs,along
with reducing greenhouse gas emissions.The meters are read electronically and
eliminate the City's vehicular use by employees who had been manually reading the
water meters every month.
6.Water Utility Pump Station Variable Frequency Drive Motor Replacement
The Water Utility Maintenance Section is replacing pump station motors when needed
with variable frequency drive motors,which operate more efficiently and use less
electricity.A total of 7 variable frequency drive motors have been replaced.
7.City Solid Waste Contractor Compressed Natural Gas Use
The City's solid waste contractor,Republic Services,uses 25 trucks that run on
compressed natural gas (CNG)to collect solid waste materials (food,yard waste,recycling
and garbage).Compressed natural gas is a cleaner fuel than gasoline and diesel.Use of
CNG reduces greenhouse gas emissions by 20-30%and helps to reduce the carbon
footprint associated with collecting solid waste materials in the City.
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8.
10.
11.
12.
13.
Solid Waste Collection Frequency Change
The City's solid waste contract signed in 2016 with Republic Services changed the solid
waste collection frequency for garbage to once every two weeks instead of collection
every week.This reduces greenhouse gas emissions associated with garbage collection in
the City by reducing the frequency of collection.
Solid Waste Utility Waste Prevention &Recycling Program
The City's Solid Waste Utility diverted 27,306 tons of recyclable and composting materials
from the landfill in 2018.The Waste Prevention and Recycling Program helps educate
residents and businesses about strategies to reduce greenhouse gases and their carbon
footprint.
City Facilities HVAC Upgrades
The Facilities Division in the Community Services Department has completed an extensive
study and investigation of energy use as part ofthe HVAC upgrades for City Hallthat will
result in lower electricity use and cost.The replacement of the City Hall cooling tower
and HVAC air handling units will result in an annual energy savings of $43,754,which is
equivalent to removing 29 average-sized homes from the power grid.The annual carbon
dioxide emission reductions are equivalent to approximately 337 tons of carbon dioxide
reduction or planting 83 acres of trees.When other City facilities HVAC systems need to
be replaced,the HVAC systems will be upgraded to reduce energy use and cost,along
with carbon dioxide emissions.
Renton Urban Forestry Program
The Community Services Department has an Urban Forestry Program that manages trees
on public property (parks,facilities and rights-of-way)and educates residents about the
importance of maintaining and protecting trees.The City has improved our tree
regulations which provide significant protection of existing trees as well as new planting
requirements for new trees to remove carbon dioxide from the air,store carbon in the
trees and release oxygen to contribute to air quality.
City Land Use Plan
In the City's Comprehensive Land Use Plan,the suburban areas were downzoned and
urban areas near transit and urban services were up-zoned to promote use and access to
transit options to reduce greenhouse emissions.Mixed uses are promoted in areas near
transit services.
City Recognition Awards
The City was recently recognized as a Green Star leader from Puget Soundkeeper and the
Washington Environmental Council.Green stars were given to cities and counties that
embraced a healthy,more sustainable future by initiating low-impact development as the
preferred and commonly used approach to stormwater management.The City was also
H:\Fi|e Sys\USA-Utility Systems Division Administration\USA-16-Utility Committee\USA-16-D004-Council
Referra|s\2019\Sustainab|e Energy\20190506 Utilities Committee Sustainable Energy Referra|.docx
AGENDA ITEM #3. a)
Utilities Committee
Page 7 of 7
July 8,2019
recognized as one of the "greenest”cities in Washington by lnsurifyz
https:[/insurify.com[insightsgreenest-city—awards[
This information on sustainable energy options and actions the City has taken to reduce energy
use and climate change is provided for review and discussion purposes for the Utilities
Committee.
cc:Members of the Renton City Council
KellyBeymer,Community Services Administrator
Chip Vincent,Community and Economic Development Administrator
Preeti Shridhar,Deputy Public Affairs Administrator
LeslieBetlach,Parks Planning and Natural Resources Director
Jennifer Henning,Planning Director
Jeff Minisci,Facilities Director
Jim Seitz,Transportation Systems Director
Mike Stenhouse,Maintenance Services Director
Jason Seth,City Clerk
Megan Gregor,Deputy City Clerk
Linda Knight,SolidWaste Coordinator
Paul Hintz,Senior Planner
AprilAlexander,Executive Assistant
Julia Medzegian,Council Liaison
H:\Fi|e Sys\USA-Utility Systems Division Administration\USA-16-Utility Committee\USA-16-0O04—Council
Referra|s\2019\Sustainable Energy\20190506 Utilities Committee Sustainable Energy Referral.docx
AGENDA ITEM #3. a)
Utilities Committee Sustainable Energy Referral
July 15,2019
AGENDA ITEM #3. b)
Puget Sound Energy Programs
Green Direct Renewable Energy Program
•Cities, other government institutions and major commercial customers
have the opportunity to source their electricity from renewable energy
sources (solar and wind).
•Customers enter into Power Purchase Agreements to purchase
renewable energy, which provides certainty for development of
renewable energy sources.
•PSE has completed two phases of the program. No new customers are
currently being accepted.
•Other cities in the program include Issaquah, Redmond and Kent.
•PSE is requesting the UTC to approve a third phase of the program
in 2020. AGENDA ITEM #3. b)
Puget Sound Energy Programs
Green Power Program
•Utilizes renewable power from resources that are naturally replenishing;
solar, low impact hydroelectric, wind, biogas from dairy farms.
•Any home or business that is a customer of PSE can match some or all of
their electricity usage with green power.
•A typical customer using electricity (1,000 kWH/month) can reduce their
carbon footprint by an estimated 10,500 pounds (5.25 tons) annually by
paying as little as an extra $10 per month.
•Larger customers (commercial/industrial business and governmental
agencies) can join the program and pay a slightly higher rate.
•PSE uses the additional revenue to add renewable energy sources. AGENDA ITEM #3. b)
Puget Sound Energy Programs
Solar Choice Program
•Allows a PSE customer to match some or all of the power they use with
just clean solar energy.
•The solar panels will not need to be installed on the customer’s
property. Instead, solar power is generated at a separate location in
Washington and Idaho that is added to the PSE power grid.
•A typical customer using electricity (1,000 kWH/month) can reduce
their carbon footprint by an estimated 6,300 pounds (3.15 tons)
annually, by paying as little as an extra $20 per month.AGENDA ITEM #3. b)
Puget Sound Energy Programs
Customer Connected Solar –Net Metering Program
•Allows customers to produce their own renewable energy by installing
solar panels on the customer’s own property to lower their electric cost
and reduce their carbon footprint. Customers can also generate power
with wind, biogas or other renewable energy sources.
•If the customer uses more energy than they produce during a billing
period, then they pay PSE only for the net amount of electricity that
was used.
•If the customer produces more energy that what is used in a billing
period, the excess power generation is added to the customer’s
net metering reserve, which can be applied to charges in
another billing period. AGENDA ITEM #3. b)
Puget Sound Energy Programs
Carbon Balance Program
•Participating in the Carbon Balance program lets customers reduce
their carbon footprint by purchasing third-party verified carbon offsets
from local projects that work to reduce or capture greenhouse gases.
•Residential natural gas customers can purchase offset blocks for $4
each. With each block equivalent to removing 400 pounds of carbon
dioxide from the environment, the average customer can be carbon
neutral for as little as $8 per month.
•PSE does not make a profit on the Carbon Balance program. The
carbon offsets for the program are sourced from the Bonneville
Environmental Foundation, which is a nonprofit organization.AGENDA ITEM #3. b)
What is the City of Renton doing now?AGENDA ITEM #3. b)
State & Regional Collaboration
The City of Renton is a member of the King
County-Cities Climate Collaboration (K4C),
which includes King County and 16 partners
that consist of cities and the Port of Seattle.
•Council passed Resolution 4229 supporting the
Joint County-City Climate Commitments.
•ESSB 5116 –State electricity supply is to be
100% carbon neutral by 2030 and carbon free
by 2045. AGENDA ITEM #3. b)
State & Regional Collaboration
King County and cities are partnering on:
•Outreach –to develop, refine, and utilize messaging and tools for
climate change outreach to engage decision makers, other cities, and
the general public.
•Coordination –to adopt consistent standards, benchmarks, strategies,
and overall goals related to responding to climate change.
•Solutions –to share local success stories, challenges, data and products
that support and enhance climate mitigation efforts by all partners.
•Funding and resources –to secure grant funding and other
shared resource opportunities to support climate related
projects and programs.AGENDA ITEM #3. b)
Reducing our City’s Carbon Footprint
Transportation
•City Street Light LED Conversion Program –6,458 lights
converted. Reduced power usage by 4,800 MWh annually =
461 residential customers.
•City Hybrid Fleet Vehicles –18 hybrid vehicles currently.
•City Commute Trip Reduction program –promotes
alternatives to reduce SOV’s ( ORCA cards, transit, carpool,
Flex-schedules).
•Transit Access –City transit centers and increasing bus
routes for better access to transit.AGENDA ITEM #3. b)
Reducing our City’s Carbon Footprint
Utilities
•Water Utility Automatic Meter Reading (AMR) Program –
eliminated the need for manually reading over 18,000
water meters.
•Pump Station Motor Replacement (7-Variable Frequency Drives)
•City Solid Waste Contractor CNG Use –A fleet of 25 trucks
use CNG fuel to collect solid waste in the City which
reduces greenhouse gases by 20-30%.
•Solid Waste Collection Frequency Change –Every other
week garbage collection reduced vehicle trips.
•Solid Waste Utility Waste Prevention & Recycling
Program –Recycled 27,306 tons of material.AGENDA ITEM #3. b)
Reducing our City’s Carbon Footprint
Community Services & Planning
•City Facilities HVAC Upgrades –Energy savings of
$43,754 annually, reduced 337 tons of CO2 gases or
equivalent to planting 83 trees.
•Renton Urban Forestry Program –Protects and increases
the number of trees in the City that remove CO2 gases
and store carbon.
•City Land Use Plan –Promotes higher densities in
urban centers near transit alternatives.AGENDA ITEM #3. b)
City Recognition / Awards
The City of Renton was recognized as
one of the “greenest” cities in
Washington by Insurify.
The City was also recently recognized
as a “Green Star Leader” from the
Puget Soundkeeper and the
Washington Environmental Council.AGENDA ITEM #3. b)