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HomeMy WebLinkAboutAdden 04 Allak CAG-15-089, Adden #4-19 � Washington State �l1 Department of Transportation Supplemental Agreement Organization and Address Number 4 KPG,P.S. Original Agreement Number 3131 Elliot Ave,Suite 400 Seattle,WA 98121 CAG-15-089 Phone: (253)627-0720 Project Number Execution Date Completion Date TED4003813 10/23/2015 12/31/2021 Project Title New Maximum Amount Payable Rainier Ave South-Phase 4(S 3rd St to NW 3rd PI) $2,740,712 t-$213,755(Supp 4)=$2,954,467 Description of Work Epic Land Solutions(Right of Way Subconsultant to KPG)will provide appraisal services and develop a Project Funding Estimate (PFE)for Rainier Ave South- Phase 4. The Local Agency of City of Renton desires to supplement the agreement entered in to with KPG,P.S. and executed on 10/23/2015 and identified as Agreement No. CAG-15-089 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: The General Scope of Work of the Original Agreement and Supplemental Agreements No. 1,2,and 3 are supplemented to include the attached Exhibit 5. II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: No Change. III Section V, PAYMENT, shall be amended as follows: See attached Exhibits"A", 1,D and E. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the ppropriate spaces below and return to this office for final action. By: Jason Frit By: Denis Law M or 11orrrrrr ATTEST: `` '' ` onsult Signa Ja A. Seth , Date 2 DOT Revised 09/2005 /,'','c"PA©RATE1D SQ��o```r Exhibit"A" Summary of Payments Basic Agreement Supplement#1 Supplement#2 Supplement#3 Supplement#4 Total Direct Salary Cost $36,016 $91,598 $196,613 $446,156 $0 $770,383 Overhead (Including Payroll Additives) $47,358 $120,442 $258,526 $654,511 $0 $1,080,837 Direct Non-Salary Costs $407 $140,104 $145,643 $214,564 $213,755 $714,473 Fixed Fee $10,805 $27,479 $58,984 $133,847 $0 $231,115 Total $94,586 $379,623 $659,765 $1,449,078 $213,755 $2,796,807 Exhibit"1" Maximum Amount Payable Summary A/E Professional Services Contract with KPG,P.S.,CAG-15-089,Supplement No.4 Rainier Ave S-S 3rd St to NW 3rd PI(aka Rainier Ave Phase 4) Original Agreement Supplement#1 Supplement#2 Supplement#3 Supplement#4 Total Total Amount Authorized $94,586 $379,623 $659,765 $1,449,078 $213,755 $2,796,807 Management Reserve Fund $4,000 $43,421 $52,579 $57,660 $0 $157,660 Maximum Amount Payable $98,586 $423,044 $712,344 $1,506,738 $213,755 $2,954,467 Management Reserve(MR)Fund Summary Original Agreement $4,000.00 Supplement#1 $43,420.92 Supplement#2 $52,579.08 Supplement#3 $57,660.00 Total= $157,660.00 EXHIBIT 5 MODIFIES EXHIBIT A OF THE ORIGINAL AGREEMENT AND EXHIBIT 4 OF SUPPLEMENT 3 SCOPE OF WORK SUPPLEMENT 4 AGENCY: CITY OF RENTON CONSULTANT: KPG, P.S. CONTRACT: CAG-15-089 PROJECT: RAINIER AVE S-S 3rd St to NW 3rd PI A. PROJECT DESCRIPTION The City of Renton is planning to continue infrastructure improvements to the Rainier Ave S corridor with a new Phase 4. The approximate project limits of the new phase are between S 3rd St and NW 3rd PI. Similar to Phase 3, this new phase includes infrastructure improvements for enhanced transit mobility, traffic safety and pedestrian safety. Construction of Rainier Avenue S -Phase 4 will be divided into two phases due to limited available construction funding. Phase 4A (S 3rd St to S Tobin St)will be constructed first and followed by Phase 4B (S Tobin St to NW 3rd PI) once funding becomes available. Design and right of way acquisition services will be performed over the entire project length. The goals of Phase 4 are to enhance traffic flow, improve safety, eliminate sub-standard conditions and provide an enhanced pedestrian environment. B. PURPOSE The City of Renton (AGENCY) is requesting that KPG, P.S. (CONSULTANT) begin Right of Way (ROW) appraisal services and develop a Project Finding Estimate (PFE) for Rainier Ave S—S 3rd Street to NE 3rd Place Project (PROJECT). The CONSULTANT will subcontract with Epic Land Solutions to provide these services. The CONSULTANT will utilize approved contract Tasks 24 and 27 to manage and provide ROW support to Epic Land Solutions respectively. This supplemental agreement includes the following ROW efforts: 1. Project Management for Valuation Services 2. Project Funding Estimate 3. Appraisal Reports and/or Administrative Offer Summaries 4. Appraisal Review The AGENCY anticipates a future contract supplement will be required for ROW Acquisition Services once the ROW Funds are obligated by WSDOT. City of Renton Page 1 of 4 KPG Rainier Ave 5—S 3rd St to NW 3rd PI Supplement 4 5/30/2019 E.TASK ASSUMPTIONS 1. The valuation analysis will be of the land only and minor site improvements. No buildings will be affected and an analysis of the property as improved need not be made. This is typically referred to as an "Abbreviated Appraisal Report". The WSDOT RW Manual describes the report in Appendix 4-1, Tab D, as: The Abbreviated Appraisal Report(RES-213)is authorized for simple acquisition. This format will only be assigned for appraisals of a less complex and straight forward nature. Appraisals involving severance damages,special benefits, proximity damages, and other complex issues will not use this format. The brevity of this format does not relieve the Appraiser from the responsibility for researching the market and developing sound value conclusions; nor does it diminish the need for building an adequate file of information and market data that might become essential in a future action such as condemnation. 2. The fee does not include the cost of any other professional reports which may be needed including a landscape specialist, arborist, general contractor, etc. The fee is for the appraisal analysis only and Marshall Valuation Service will be used as the basis for any cost-to-cure analysis for all site improvements, landscaping estimates, irrigation, etc.. Any additional professional analysis or reports will only be used with prior written consent by the client. 3. There will be only one review of the appraisal report performed by an independent, review appraiser. Requests from the client, project manager, WSDOT reviewer, or others to make changes to a report will be considered additional work and will be charged at appropriate hourly rates. 4. There are 40 properties which need appraisals. If there are less the fee could be more. 5. The properties are all similarly zoned or have only three different zoning classifications. Therefore, at most only three sets of comparable land sales need to be gathered and analyzed based on the zoning. 6. The Plans that are at least 30%completed will be provided. If the plans change we reserve the right to review the new plans to determine if any changes are necessary to the appraisal analysis, and the fee will be increased accordingly. 7. The fee quoted assumes that appraisal right-of-way maps, legals & plats, grant deed document language, TCE time periods and dates, title report and underlying documents, survey of the property, previous appraisals, engineering studies, environmental assessments, all information regarding the operation of the property in the possession of the agency, all correspondence with the property owner, contact information for the Project Engineer, etc. will be provided at the time the appraisal work is to commence. 8. There will be only six meetings with the client or agency during the term of this assignment. An initial scoping session with all Project participants, and two more during the course of the Project. Additional meetings will be billed for mileage and time expended. 9. The fee quoted assumes that the client, or Epic's right-of-way region will be sending out the Notice of Decision to Appraise letters. If the appraisers are to send out the letters, the appraisal fee will increase by$100.00 per property. 10. The fee assumes there will be an electronic copy of a draft appraisal report submitted for review and, upon final acceptance, an electronic copy and two paper copies of each appraisal report delivered. If the client needs additional copies of the appraisal report, they can be provided at a cost of$50 each. City of Renton Page 2 of 4 KPG Rainier Ave S—S 3'd St to NW 3'd PI Supplement 4 5/30/2019 11. This fee represents the cost of the basic Appraisal service. Any additional work requested such as additional analysis, meetings, presentations, testimony at deposition or trial, and preparation for testimony, will be paid based on time expended. Hourly Rates are as follows: $75 for administrative support,$250 per hour for associate time, and$450 per hour for principal appraiser. 12. The appraisals will comply with USPAP, The Appraisal Institute's Code of Ethics and the current Washington State Department of Transportation Right-of-Way manual, M26-01.17, Chapter 4. The Uniform Appraisal Standards for Federal Land Acquisitions (Yellowbook) is not a required standard for these appraisals. F. DELIVERABLES All task deliverables are included in in the tasks outlined in the Scope. G.SCOPE TASK 33—PROJECT FUNDING ESTIMATE AND APPRAISALS REPORTS/REVIEWS Epic understands that the AGENCY is anticipating appraisal services and right of way acquisition tasks are required to complete the Rainier Avenue improvement project. At this time, the AGENCY has elected to begin the development of the PFE and appraisal services for this project. Temporary Construction Easements as well as permanent easements are required for 40 properties impacted in this project, and fee acquisitions are required for 25 properties. We anticipate that the key tasks and deliverables for this project will include: 1. Project Management for Valuation Services 2. Project Funding Estimate 3. Appraisal Reports and/or Administrative Offer Summaries 4. Appraisal Review 33.1 Project Management for Valuation Services Epic will interface with the AGENCY and its partners to manage the scope of the appraisal/valuation services necessary for this transportation project. Epic will prepare and maintain a detailed project schedule and provide periodic progress reports to the AGENCY. We will assure the appraisals will comply with USPAP, The Appraisal Institute's Code of Ethics and the current Washington State Department of Transportation Right-of- Way manual, M26-01.17, Chapter 4. USPAP,Yellow Book Standards, and federal policies and regulations. Project management services includes meetings, project guidance, and interfacing with appraisal staff. Anticipating up to 6 meetings with AGENCY staff and engineering team to discuss right of way issues/concerns during the project funding estimate phase. 33.2 Project Funding Estimate City of Renton Page 3 of 4 KPG Rainier Ave 5—5 3rd St to NW 3rd PI Supplement 4 5/30/2019 Epic will prepare a PFE for the acquisition of lands p p p q , property rights and temporary construction easements necessary for the AGENCY to perform this project in accordance with the guidelines detailed in the WSDOT Right of Way Manual. For this proposal, it is assumed that 40 properties are impacted. The PFE for the 40 parcels will include costs for appraisals, right of way acquisition (land and improvements), severance damages, escrow, demolition and clearance, legal costs and other support costs for this project's impacted parcels. Data will be provided justifying estimate costs and providing a foundation for Administrative Offer Summaries, if applicable. We will deliver to AGENCY for approval and AGENCY will forward to the Local Agency Coordinator for comment and WSDOT approval. Epic will provide updates to the PFE based on AGENCY and WSDOT review and commentary. 33.3 Appraisal Reports and/or Administrative Offer Summaries The Parcel Funding Estimate will determine whether an Administrative Offer Summary (AOS) or Appraisal Report is required for each of the 40 impacted parcels. However, for the purposes of our fee proposal,contained herein, we are assuming that this project will require all appraisals and no administrative offer summaries. Appraisals will be prepared by Epic in-house appraisal group on WSDOT's Approved Appraiser List and will create one (1)appraisal report for each of the 40 parcels impacted in this project. While there are 40 parcels on the project, at least 2 parcels are owned by the same person which means there are only 39 unique property owners, so it is anticipated that there will be only 39 appraisal reports. Administrative Offer Summaries, if applicable, will be prepared by qualified staff and presented to the Agency for Determination of Just Compensation and to set initial offer amounts. If the Project Funding Estimate (PFE) determines that an Administrative Offer Summary is required instead of the Appraisal Reports, our overall fee will be less. As applicable, Epic will adhere to the WSDOT Right of Way protocols for appraisal services as well as the March 2013 Administrative Offer Summary (AOS) Policy Change of Title 49 CFR part 24 implementing the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, 42 U.S.C. 4601 et seq., ("the Uniform Act"). 33.4 Appraisal Reviews Per the Uniform Act, every Appraisal Report produced for this project will require an Appraisal Review performed by an independent party. One appraisal and appraisal review will be prepared for each property. Review of appraisals will be prepared by Epic in-house appraisal group on WSDOT's Approved Appraiser List and presented to the AGENCY for the Determination of Just Compensation and to set Initial Offer amount. City of Renton Page 4 of 4 KPG Rainier Ave S—S 3rd St to NW 3rd PI Supplement 4 5/30/2019 222LI m \\ 4, ! ~ k 2 K. /} g (\ + 110.11 C.2& . :. . 2 W :} � ^ ` . ,K . ei /+ , kre\ °! 0 ,# ;■ 0000 0 Cl 3 in 8 0000 . . »¥}/ _000 0 k!!, . . . . . . . i , R in $j/ a -0000 0 0 , ` �- Ili E !kli! I / - 0000 0 ( i 2 ,3� . . . . . . / {}/ 00„ . ... ),,J . $ . ,. _ , /ƒ\ ,0„ a 0 })� _ _ rf. 0 Z. 0. r § t } k E $- \ / _ § cn 1) \ \$j ck § tn k! ) k§ < k ) / § J / | ƒ° k §§ k k/iE / \ - ;lf) ! us \ w cc us (e /2� #o | 2 G. � \\ iK {/\\ƒ d /§ 0 (If O.2&§2& #} . 8ccm EA u`n ut 14 (0a) i U, 0- o ♦ ♦ r". N. N. Y N rS ri oS o 0 c 4 •1 Ai4d.f x W I 5u ♦..)♦ 1 I I I 11 i i i I I f a I N H I o m N S % W r 1 Cti c O E a) I G. a c 3 co To a) Et: d 1-GN H fx 6. i a cn fQ o c w 5 N > Icc a 0 w O N N 7 p, O J D w r R aLi- co Q..0 M Co LL O ¢ in COm .a' 2ccw ci> Z m a 0 c et CCcb p en ¢ Q E O o E o o •� a 3 Q cn Exhibit E Epic Land Solutions, Inc. 1 KPG-City of Renton-Rainier Ave Project 5/13/2019 Title Advisory Senior Agent Senior Agent Project Finance and Manager Support Project Controls Direct Rate $60.10 2$43. 7 $31.25 $18.00 $38.46 Fringe G:0307 0.0000 0.0000 0.0000 0.0000 0.0000 OH 3.7850 107.2785 77.2370 55.7813 32.1300 , 68.6511 G&A j11,0000 0.0000 0.0000 0.0000 0.0000 0.0000 Profit I'j,2$Cp 15.0250 10.8175 7.8125 4.5000 9.6150 WSDOT Hourly Rates (This is a formula cell,do not enter data( $ 182.40 $ 131.32 $ 94.84 $ 54.63 $ 116.73 ICR-178.5% Right of Way Tasks: Total Hours Total per Task #1-Project Management-Meetings, 48 48 $8,755 $ 8,755.37 ROW guidance,File maintenance,Status reports,File close-out,and budget trackina/analvsis,etc. #2-Title Examination,Clearance,and 0 $0 $ Pre-Closing #3-Project Funding Estimate-DIRECT 0 $0 $ COST #4-Appraisal and/or AD5-Assumes 39 0 SO $ - appraisal reports•DIRECT COST #5-Appralsel Review Services:assumes' 0 f $0 $ 39 reports-DIRECT COST #6-OpenHouses 0 $0 $ #7-Property Rights 0 $0 $ Acquisition/Negotiations-Assumes 39 unique owners #8-Eminent Domain Support 0 $0 $ - #9-WSDOT Right of Way Certification 0 $0 $ Consultation TOTAL 48 0 0 0 0 48 $ 8,755.37 $ 8,755.37 $8,755.37 $0.00 $0.00 $0.00 $0.00 Rounded using accounting format Other Direct Costs Mileage $0 Postage/Overnight Packages $0 On-line Data services $0 #3-Project Funding Estimate-See above a aa #4-Appraisal Reports-See above-53,500 each sue", ri #5-Alp ,Mew pralsak2 s-Sec above•$1:500 each ;t ,4 -' TOTAL ODC's $205,000 TOTAL ROW SERVICES $213,755.37 Washington State Transportation Building VI Department of Transportation 310 Maple Park Avenue S.E. P.O.Box 47300 Olympia,WA 98504-7300 360-705-7000 TTY:1-800-833-6388 www.wsdot.wa.gov August 29,2018 Epic Land Solutions,Inc. 2601 Airport Drive,Suite 115 Torrance,CA 90505 Subject: Acceptance FYE 2017 ICR—Audit Office Review Dear Ms.Mikki Young: Transmitted herewith is the WSDOT Audit Office's memo of"Acceptance" of your firm's FYE 2017 Indirect Cost Rate(ICR)of 178.50%.This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs,based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR, If you have any questions,feel free to contact our office at(360)705-7019 or via email consul tantratesrt?wsdot,wa.gov. Regards; Jonaon,Erik Aug 29 2018 9:59 PM cosgn ERIK K.JONSON Manager,Consultant Services Office EKJ:rck Acceptance ICR Audit Office Review