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AGENDA
City Council Regular Meeting
7:00 PM - Monday, April 24, 2017
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PROCLAMATIONS
a) Stand Against Racism Day - April 28, 2017
b) Arbor Day / Earth Day - April 29, 2017
4. ADMINISTRATIVE REPORT
5. AUDIENCE COMMENTS
• Speakers must sign-up prior to the Council meeting.
• Each speaker is allowed five minutes.
• When recognized, please state your name & city of residence for the record.
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for any
ballot measure or candidate in City Hall and/or during any portion of the council meeting,
including the audience comment portion of the meeting, is PROHIBITED.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of April 17, 2017.
Council Concur
b) AB - 1890 Community & Economic Development Department requests authorization to
develop an ordinance and interlocal agreement that will allow the City to partner with
King County in order to participate in King County's Regional Historic Preservation
Program.
Refer to Planning & Development Committee & Planning Commission
c) AB - 1893 Public Works Department requests authorization to purchase five new vehicles
in the estimated cost of $153,853 in order to replace aging vehicles and add three new
pieces to the City's fleet. The funds to purchase these vehicles, with the exception of
$1,155 were included in the 2017/2018 Biennial Budget. That budget shortfall will be
absorbed by Equipment Rental Fund 501 which remains under budget.
Council Concur
d) AB - 1891 Transportation Systems Division recommends approval of an agreement with
Perteet, Inc. in the amount of $159,655 for a design report and preliminary design
services for the N Park Ave Extension project.
Refer to Transportation (Aviation) Committee
e) AB - 1892 Utility Systems Division recommends approval of an agreement with Carollo
Engineering, Inc. in the amount of $961,055 for the Kennydale Lakeline Sewer System
Evaluation Phase 2A - Condition Assessment project.
Refer to Utilities Committee
7. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Finance Committee: Vouchers; FINI Grant Funding Amendment; Facilities Division
Restructure; Upgrade Salary of Signal/Electronic Systems Supervisor to Grade a25;
Revised 2017/2018 Carry Forward/1st Quarter Budget Amendment
8. LEGISLATION
Ordinance for second and final reading:
a) Ordinance No. 5835 - (REVISED) Carry Forward/1st Quarter Budget Amendment (First
Reading 4/17/2017)
9. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
5:00 p.m. - 7th Floor - Conferencing Center
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
DenisLawMayorWhereas,theYWCAiscommittedtoeliminatingracism,empoweringwomenandpromotingpeace,justice,freedomanddignityforall;andWhereas,StandAgainstRacismisanannualYWCAcampaigntobuildcommunityamongthosewhoworkforracialjusticeandtoraiseawarenessaboutthenegativeimpactsofinstitutionalandstructuralracisminourcommunities;and‘Whereas,theCityofRentonalignswiththeYWCAmissionandworkstoeliminateracialinequitythroughinternalpractices,citywideinitiativesandpartnershipswithotherinstitutionsandthecommunity;andWhereas,theYWCAbelievesthatindividualsandwholecommunitiesmustbeengagedinaconversationaboutracismandspeakoutcollectively,withonevoice,andpledgetostandagainstracism;andWhereas,Rentonresidentsvalueinitiativesthatwillendrace-baseddisparitiesandmaketheworldamoreequitable,inclusiveanddignifiedplaceforalltolive;fAlow,therefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimApril28,2017,tobeStanéYlgainstcRgcismDayintheCityofRenton,andIurgeallresidentstojoinmeinobservingthisdayandtocommitthemselvesgoingforwardtofightagainstracismwheneverandwhereveritmayappear.InwitnesswhereofIhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis24thdayofApril,2017.Denisaw,MayorCityofRenton,WashingtonProctamationRentonCityHall,7thFloor7055SouthGradyWay,Renton,WA98057.rentonwa.govAGENDA ITEM #3. a)
DenisLawMayorWñereas,in1872,J.SterlingMortonproposedthataspecialdaybesetasidefortheplantingoftreescalledArborDay,whichisnowobservedthroughoutthenationandtheworld;andWfiereas,theCityofRentonhasbeenrecognizedasaTreeCityUSAsince2008bytheArborDayFoundation;andWñereas,treesreducesoilerosion,producelife-givingoxygen,increasepropertyvalues,enhancetheeconomicvitalityofbusinessdistricts,improvewildlifeandfishhabitats,andcontributemanyotherbenefits;andWñereas,in1970,SenatorGaylordNelsonintroducedlegislationdesignatingadayinAprilasanationaldaytocelebratetheearth,andcalleditEarthDay;andWfiereas,volunteersfromneighborhoods,schools,businesses,andserviceclubswillhelptheCityofRentoncelebrateArborDayandEarthDayonSaturday,April29,byplantingtreesandshrubsatCedarRiverParktorestoreandbeautifytheurbanforest;.Atow,therefore,I,DenisLaw,MayoroftheCityofRenton,doherebyproclaimApril29,2017,tobe)lr6orcDay/cEartñDayintheCityofRenton,andIencourageallcitizenstojoinmeinthisspecialobservance.Inwitnesswhereof,IhavehereuntosetmyhandandcausedthesealoftheCityofRentontobeaffixedthis24thdayofApril,2017.DenisLaw,MayorCityofRenton,WashingtonProctamationRentonCityHall,7thFloor1055SouthGradyWay,Renton,WA98057.rentonwa.govAGENDA ITEM #3. b)
April 17, 2017 REGULAR COUNCIL MEETING MINUTES
MINUTES
City Council Regular Meeting
7:00 PM ‐ Monday, April 17, 2017
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Law called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
Armondo Pavone, Council President
Ed Prince
Randy Corman
Ryan McIrvin
Ruth Pérez
Don Persson
Carol Ann Witschi
ADMINISTRATIVE STAFF PRESENT
Denis Law, Mayor
Jay Covington, Chief Administrative Officer
Alex Tuttle, Assistant City Attorney
Jason Seth, City Clerk
Gregg Zimmerman, Public Works Administrator
Jan Hawn, Administrative Services Administrator
Ellen Bradley‐Mak, Human Resources and Risk Management Administrator
Preeti Shridhar, Deputy Public Affairs Administrator
Elizabeth Stewart, Museum Manager
Chief Kevin Milosevich, Police Department
Commander Dave Leibman, Police Department
AGENDA ITEM #6. a)
April 17, 2017 REGULAR COUNCIL MEETING MINUTES
SPECIAL PRESENTATION
a) "Sorting out Race" Museum Exhibit Presentation: Museum Manager Elizabeth Stewart
provided a brief presentation regarding the "Sorting out Race: Examining Racial Identity &
Stereotypes in Thrift Store Donations" Exhibit on display at the Renton History Museum, 235
Mill Ave S, from March 30, 2017 ‐ May 17, 2017.
ADMINISTRATIVE REPORT
Chief Administrative Officer Jay Covington reviewed a written administrative report
summarizing the City’s recent progress towards goals and work programs adopted as part of
its business plan for 2017 and beyond. Items noted were:
• Interested in working for the City of Renton? There are many full‐time and
seasonal job opportunities available, including summer jobs with aquatics, parks,
golf course, and more! See available positions at
https://www.governmentjobs.com/careers/rentonwa.
• The Spring Shred‐a‐thon will take place April 29th from 9:00 a.m. until noon at
Sam’s Club. Find more information about the event at
http://rentonwa.gov/shredathon or contact Stephanie Hynes at
shynes@rentonwa.gov or 425‐430‐7519.
• April is full of many interesting events at the Renton History Museum. Events
include a performance from Cryout!, a look at life in a WWII Internment Camp,
community conversations, and more. Check out all of the scheduled events at
http://www.rentonwa.gov/living/default.aspx?id=1332.
• New editions of the What’s Happening and Golden Opportunities recreation and
activities guides are now available! Find the new What’s Happening at
http://www.rentonwhatshappening.com/i/801849‐summer‐2017 and Golden
Opportunities for those 50 and older at
http://www.rentonwhatshappening.com/i/801801‐spring‐2017.
• April is Safe Digging Month! April marks the start of the spring digging season for
homeowners, landscapers, and construction companies. Failure to locate
underground utilities before digging results in unintentionally hitting underground
lines or pipes, leading to penalties, repair costs, inconvenient outages, injury, or
even death. Washington’s free 811 one‐call service notifies the appropriate utility
companies of the intent to dig, and the center dispatches professional locators to
the site to mark approximate locations of underground lines, safely alerting the dig
crew of the danger below. All residents and professional excavators are required
by law to call 811 at least two business days before they dig.
• Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
Additionally, Deputy Public Affairs Administrator Preeti Shridhar introduced Chaplain Martin
Fernando Cedillo, a leader in Renton's Latino community and member of the Mayor's
Inclusion Task Force. Chaplain Fernando Cedillo expressed gratitude for the City's recent
"Renton to be an Inclusive City" proclamation adopted on February 27, 2017. He presented
Mayor Law a certificate of appreciation from Renton's Latino community for his efforts to
enhance inclusivity in Renton.
AGENDA ITEM #6. a)
April 17, 2017 REGULAR COUNCIL MEETING MINUTES
AUDIENCE COMMENTS
Christian Commini, Kent, requested information on the City's efforts to address
homelessness. Mayor Law asked Mr. Commini to provide his contact information so
that City officials could contact him about Renton's ongoing efforts to combat
homelessness.
CONSENT AGENDA
Items listed on the consent agenda were adopted with one motion, following the listing.
a) Approval of Council Meeting minutes of April 3, 2017. Council Concur.
b) AB ‐ 1885 City Clerk submitted the quarterly list of fully executed contracts between 1/1/2017
‐ 3/31/2017, and a report of agreements expiring between 4/1/2017 – 9/30/2017. None;
Information Only.
c) AB ‐ 1888 Community & Economic Development Department recommended adopting an
ordinance revising shopping cart regulations pertaining to fine waivers, definitions, and
retrieval fees in the Renton Municipal Code. Refer to Planning & Development Committee.
d) AB ‐ 1882 Community Services Department recommended approval of the reorganization of
the Facilities Division with the conversion of two positions and the promotion of three
positions allowing for an additional 120 man hours per week, with an estimated net cost of all
changes resulting in saving $134.41 in 2017 and $1,301.20 in expenditures in 2018. Refer to
Finance Committee.
e) AB ‐ 1889 Public Works Administration requested authorization to purchase a Chevrolet
Tahoe with an estimated final cost of the purchase being $42,364. The funds required to
purchase this vehicle were included in the adopted 2017/2018 Biennial Budget. Council
Concur.
f) AB ‐ 1884 Transportation Systems Division submitted CAG‐16‐004, Duvall Avenue NE
Pavement Preservation Project, contractor ICON Materials, and requested acceptance of the
project, approval of the final pay estimate in the amount of $36,469.38, and release of the
contract bond in the amount of $1,363,058.30, subject to receiving the required releases.
Council Concur.
g) AB ‐ 1886 Transportation Systems Division recommended approval of an Operating Permit
and Agreement with Seaplane Scenics, effective April 17, 2017 to March 31, 2018, for their
sublease of 500 sq. ft. of space from Aerodyne, LLC to be used for office and lobby space and
two tiedowns for the operation of a seaplane sightseeing, charter flight, air taxi and flight
instruction business. Refer to Transportation (Aviation) Committee.
h) AB ‐ 1887 Transportation Systems Division recommended approval of a salary upgrade of the
Signal/Electronic Systems Supervisor from Grade a23 to Grade a25. The increase in cost will
be absorbed by other line items not fully expended, including salary savings due to existing
vacancies. Refer to Finance Committee.
MOVED BY PAVONE, SECONDED BY PRINCE, COUNCIL CONCUR TO APPROVE THE
CONSENT AGENDA AS PRESENTED. CARRIED.
AGENDA ITEM #6. a)
April 17, 2017 REGULAR COUNCIL MEETING MINUTES
UNFINISHED BUSINESS
a) Finance Committee: Chair Persson presented a report recommending concurrence in the staff
recommendation to approve an ordinance amendment in the 2017/2018 Budget appropriations
in the amount of $67,570,325 with the total amended budget to be $543,278,619 for the
biennium.
The Finance Committee recommends concurrence in the staff recommendation to amend the
2017/2018 Fee Schedule to incorporate the changes in Section VIII Airport charges. It is further
recommended that the following changes be incorporated:
1. Section I. Miscellaneous Fees:
a. Increase "Notary Public Attestation or Acknowledgement or as otherwise
provided for in RCW 42.28.090, per signature" to $10 each year.
2. Section II. Maplewood Golf Course:
a. Increase "Weekday 9 Hole" to $27 each year.
b. Increase "Weekday 9 Hole Senior" to $19 each year.
c. Decrease "Golf Cart Fees 9 Hole" to $17 (2017 only).
The Committee further recommends that the ordinance regarding 2017 Carry Forward/1st
Quarter Budget Amendment be presented for first reading and that the resolution regarding the
2017/2018 Fee Schedule be presented for reading and adoption.
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
b) Finance Committee: Chair Persson presented a report approving for payment on April 17, 2017
claims vouchers 355174‐355175, 355178‐355180, 355189‐355202, 355223‐355574, 5345‐5354,
10007‐10010, and three wire transfers and one payroll run with benefit withholding payments
totaling $6,262,981.03 and payroll vouchers including 606 direct deposits and 42 payroll
vouchers totaling $1,218,985.26.
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
LEGISLATION
Resolution:
a) Resolution No. 4309: A resolution was read adopting the amended 2017/2018 City of Renton
Fee Schedule.
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL ADOPT THE RESOLUTION
AS READ. CARRIED.
Ordinance for first reading:
b) Ordinance No. 5835: An ordinance was read amending the City of Renton fiscal years
2017/2018 Biennial Budget as adopted by Ordinance No. 5824 in the amount of $67,620,325,
for an amended total of $543,328,619 over the biennium.
MOVED BY PERSSON, SECONDED BY PRINCE, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
AGENDA ITEM #6. a)
April 17, 2017 REGULAR COUNCIL MEETING MINUTES
NEW BUSINESS
Please see the attached committee meeting calendar.
Councilmember Persson requested the Public Works Department review the placement of the
detour sign at Mill Ave S and Bronson Way S because its location is confusing to motorists.
EXECUTIVE SESSION & ADJOURNMENT
MOVED BY PAVONE, SECONDED BY CORMAN, COUNCIL RECESS INTO EXECUTIVE
SESSION FOR APPROXIMATELY 20 MINUTES TO DISCUSS LABOR NEGOTIATIONS ‐
RCW 42.30.140(4)(b) WITH NO OFFICIAL ACTION TO BE TAKEN AND THAT THE
COUNCIL MEETING BE ADJOURNED WHEN THE EXECUTIVE SESSION IS ADJOURNED.
CARRIED. TIME: 7:37 P.M.
Executive session was conducted. There was no action taken. The executive session and
Council meeting adjourned at 7:58 p.m.
Jason A. Seth, CMC, City Clerk
Jason Seth, Recorder
Monday, April 17, 2017
AGENDA ITEM #6. a)
Council Committee Meeting Calendar
April 17, 2017
April 20, 2017
Thursday
4:00 PM Planning & Development Committee, Chair Prince - Council Conference Rm.
1. Shopping Carts
2. Docket #12
3. 2017 Comprehensive Plan Amendments Process Briefing
4. Emerging Issues in Community and Economic Development Department
April 24, 2017
Monday
4:00 PM Finance Committee, Chair Persson – Council Conference Room
1. Vouchers
2. FINI Grant Funding Amendment
3. Facilities Division Restructure
4. Upgrade Salary of Signal/Electronic Systems Supervisor to Grade a25
5. Emerging Issues in Revenue Streams
CANCELLED Public Safety Committee, Chair Corman
5:00 PM Committee of the Whole, Chair Pavone – Conferencing Center
1. Family First Center Briefing
2. Downtown Streetscape Design Standards and Guidelines
3. Downtown Redevelopment (including Civic Core) Update
AGENDA ITEM #6. a)
AB - 1890
City Council Regular Meeting - 24 Apr 2017
SUBJECT/TITLE: Landmark Preservation Ordinance and King County Interlocal
Agreement
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Community & Economic Development
STAFF CONTACT: John Collum, Community Development Project Manager
EXT.: 6589
FISCAL IMPACT SUMMARY:
If the preservation ordinance is approved and the City enters into an interlocal agreement with the County,
any Renton property approved for the Special Valuation Program would result in the loss of a nominal amount
of property tax revenue for that property by the City over a ten -year period. In the case of the Cortona
Building, the City would forego an estimated $3,075 per year for the ten -year valuation period.
SUMMARY OF ACTION:
The City has been requested by the owners of the Cortona Building, located at 724 S. 3rd Street in Downtown
Renton, to consider taking the necessary steps to permit them to participate in the Special Valuation Program
for rehabilitated historic properties. This would require that the City participate in King County’s Regional
Historic Preservation Program by adopting a city-wide preservation ordinance modeled after the King County
ordinance and enter into an interlocal agreement (service contract) with the County. King County offers the
Regional Historic Preservation Program where it partners with cities throughout the county to provide historic
preservation services.
One of the program benefits is that owners of designated landmark properties are eligible to apply for a
variety of incentive programs including property tax reductions (such as the Special Valuation Program), brick -
and-mortar grants, and technical assistance from qualified preservation professionals. These inc entives are
intended to promote preservation activities within communities, as well as encourage owners of potentially
historic properties to improve them and thereby increase the economic viability of the rehabilitated
properties and the neighborhoods in which they are located. To date, 22 cities participate in King County’s
Regional Historic Preservation Program.
EXHIBITS:
A. Issue Paper
STAFF RECOMMENDATION:
Refer to the Planning & Development Committee and Planning Commission for review. Following this review,
the Planning Commission will present code revision recommendations to Council.
AGENDA ITEM #6. b)
DEPARTMENT OF COMMUNITY
& ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE: April 17, 2017
TO: Armondo Pavone, Council President
Members of Renton City Council
VIA: Denis Law, Mayor
FROM: C.E. “Chip” Vincent, CED Administrator
STAFF CONTACT: John W. Collum, Community Development Project Manager
SUBJECT: Landmark Preservation Ordinance and King County Interlocal
Agreement
ISSUE:
The City has been requested by the owners of the Cortona Building, located at 724 S. 3rd Street
in Downtown Renton, to consider taking the necessary steps to permit them to participate in
the Special Valuation Program for rehabilitated historic properties. This would require that the
City participate in King County’s Regional Historic Preservation Program by adopting a city-wide
preservation ordinance modeled after the King County ordinance and enter into an interlocal
agreement (service contract) with the County. Should the City adopt such a preservation
ordinance and interlocal agreement?
RECOMMENDATION:
Refer to the Planning & Development Committee and Planning Commission for review.
BACKGROUND:
King County offers the Regional Historic Preservation Program where it partners with cities
throughout the county to provide historic preservation services. This cooperative approach to
preserving the region’s history and character has many benefits, including:
• cost efficient delivery of professional services;
• preservation and enhancement of significant aspects of local history;
• access to incentives for property owners;
• access to local, state and federal funding sources for preservation;
• basis for tourism development programs; and
• enhancement of community character.
Services that would be provided by the County include landmark designation and protection,
preparation of landmark nomination applications, survey and inventory of historic properties,
AGENDA ITEM #6. b)
Armondo Pavone, Council President
Page 2 of 4
April 17, 2017
developing design guidelines, archaeological review, and assisting with preservation planning or
other preservation-related work. The services would only be provided when and if a
participating city chooses to request the services. Services are provided through King County’s
Historic Preservation Program (KCHPP), via an interlocal agreement between King County and
the participating city. The cost of services provided is only charged when the participating city
requests and authorizes them. Also, the participating city has the option to recover fees from
any owner/applicant of a related historic property that may be subject to services provided as
part of the program.
One of the primary benefits of the program is that owners of designated landmark properties
are eligible to apply for a variety of incentive programs including property tax reductions, brick-
and-mortar grants, and technical assistance from qualified preservation professionals. These
incentives are intended to promote preservation activities within communities, as well as
encourage owners of potentially historic properties to improve them and thereby increase the
economic viability of the rehabilitated properties and the neighborhoods in which they are
located. City planners also have access to professional expertise for assistance with
archaeological issues, which may occur from time to time when a city is performing SEPA
reviews for development projects.
To implement the program, a city adopts a city-wide preservation ordinance modeled after the
King County preservation ordinance and enters into an interlocal agreement (service contract)
with the County. When the agreement is in place, the city appoints a special member to the
King County Landmarks Commission, which acts on all landmark nominations that are
forwarded from the city. The city may elect to conduct design review (review of proposed
changes to landmark properties) itself or have King County provide the service. To date, 22
cities participate in King County’s Regional Historic Preservation Program.
REQUEST FROM PROPERTY OWNER:
The owners of the Cortona Building in Downtown Renton are interested in participating in the
Special Valuation Program for rehabilitated historic properties. As part of its recent
rehabilitation, the Cortona Building has been listed on the National Register of Historic Places.
The Special Valuation Program was established by the Washington State Legislature in 1985.
The primary benefit of Special Valuation is that during a ten year “special valuation” period,
property taxes will not reflect the increased value of the property due to the substantial
improvements made to it during its rehabilitation period. Special Valuation is simply a value,
for property tax purposes, which is calculated by subtracting qualified rehabilitation costs from
the total assessed value of the property after rehabilitation.
Historic properties that are designated landmarks in cities with an interlocal agreement
with King County are eligible for the Special Valuation program. In order to qualify for the
program, an eligible King County property must have:
(a) undergone rehabilitation work approved by the King County Landmarks Commission;
AGENDA ITEM #6. b)
Armondo Pavone, Council President
Page 3 of 4
April 17, 2017
(b) been completed within the twenty-four month period immediately prior to filing an
application; and
(c) documentation for qualified rehabilitation costs that are equal in cost to at least 25
percent of the assessed value of the subject building prior to rehabilitation.
A property owner completes an application for Special Valuation and files it with the County’s
Department of Assessments, which will refer the application to the Landmarks Commission. The
Commission then holds a public meeting to approve or deny the application. Property owners
approved for Special Valuation must enter into a written agreement with King County which
guarantees they will preserve and maintain significant features of the landmark during the
period of special valuation. If the property is sold and the agreement is followed the special
valuation continues under the new ownership. Once an application is approved and an
agreement is signed, the Special Valuation goes into effect for the following year and the
property taxes reflect that adjustment the subsequent tax year and for a total of ten years.
In the case of Cortona, KCHPP ran some preliminary numbers based upon King County Tax
Assessor’s data and the owners rehabilitation costs to come up with an estimation of the
property tax savings that could result from Special Valuation. The rough estimate shows a
possible tax savings of $15,000 per year, or $150,000 over the 10 year Special Valuation period.
The City of Renton’s distribution of property taxes is 20.5 percent of the total, meaning the City
would forego an estimated $3,075 per year if the Cortona Special Valuation is approved or
$30,750 over the 10 year period. The Special Valuation would provide the Cortona owners tax
savings to reinvest in the building as it continues to identify tenants to lease space in the
building and assist them in building out interior improvements.
CONCLUSION:
Beyond benefitting the Cortona Building, adopting a city-wide ordinance and entering into an
interlocal agreement with King County for preservation services would establish the necessary
framework to preserve, protect, enhance and perpetuate Renton properties which reflect
significant elements of the City’s, county’s, state’s and nation’s cultural, social, economic,
architectural, historic, ethnic, and other heritage. These actions can also help to stabilize and
improve the economic values and vitality of landmarks, while encouraging and enhancing the
City’s tourist industry by promoting heritage-related tourism. These tools will promote and
provide incentives to public and private owners for preservation, rehabilitation, and use of
landmark properties, including for the Cortona Building owners to apply for Special Valuation
status to promote further rehabilitation of its important historic building.
Some important elements to be included in the preservation ordinance to ensure that the City
maintains certain oversight and financial controls would include:
a. Require property owner written consent prior to King County acceptance of a
nomination request to designate individual properties as landmarks;
b. Require that landmark nomination applications be approved by the City prior to
submittal to King County; and
AGENDA ITEM #6. b)
Armondo Pavone, Council President
Page 4 of 4
April 17, 2017
c. Require applicants to cover the costs of services related to their buildings for any
services provided by KCHPP per the interlocal agreement.
The interlocal agreement would provide the City with a ready resource through KCHPP staff to
conduct professional services related to environmental reviews or other related projects
involving historic or potentially-historic or archaeological properties, with the assurance that
the City would authorize any tasks and fees prior to the KCHPP performing the services.
A sample ordinance and interlocal agreement for the City of Burien (a recently-added
participating city to the Regional Historic Preservation Program) are attached.
Exhibits:
A. City of Burien, Washington Ordinance No. 567
B. Burien Interlocal Agreement for Landmark Services
AGENDA ITEM #6. b)
1
CITY OF BURIEN, WASHINGTON
ORDINANCE NO. 567
______________________________________________________________________________
AN ORDINANCE OF THE CITY OF BURIEN, WASHINGTON,
AMENDING TITLE 19 OF THE BURIEN MUNICIPAL CODE
RELATED TO THE PROTECTION AND PRESERVATION OF
LANDMARKS, PROVIDING FOR SEVERABILITY, AND
ESTABLISHING AN EFFECTIVE DATE.
______________________________________________________________________________
WHEREAS, historic preservation fosters civic pride in the beauty and accomplishments
of the past and improves the economic vitality of our communities; and
WHEREAS, the City of Burien desires to designate, protect, and enhance those sites,
buildings, districts, structures and objects that reflect significant elements of its cultural,
aesthetic, social, economic, political, architectural, ethnic, archaeological, engineering, and other
history; and
WHEREAS, King County is able to provide landmark designation and protection services
to the City; and
WHEREAS, the City has elected to contract with King County to provide such services;
and
WHEREAS, it is in the public interest that the jurisdictions cooperate to provide efficient
and cost effective landmark designation and protection; and
WHEREAS, the Planning Commission held a duly noticed public hearing to receive public
comments on September 11, 2012 and subsequently recommended approval of the proposed
amendments; and
WHEREAS, the City Council has received a unanimous recommendation from the
Planning Commission regarding the proposed amendments; and
WHEREAS, the City provided the proposed amendments to the Washington State
Department of Commerce and did not receive any comments during the 10-day expedited
comment deadline; and
WHEREAS, the City Council held public meetings on October 1 and 15, 2012 to review
and discuss the proposed amendments.
AGENDA ITEM #6. b)
R:/CC/AAA Ordinances/Ord567
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURIEN,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1: Amendments to BMC Title 19. The City Council of the City of Burien
hereby amends BMC Title 19 as set forth in Exhibit A, which is attached hereto and is
incorporated herein by this reference.
Section 2: Findings and Criteria. In accordance with the criteria set forth in BMC
19.65.100, the City Council finds that the amendments adopted herein are consistent with the
Comprehensive Plan, bear a substantial relation to the public health, safety, or welfare, and are in
the best interest of the community as a whole.
Section 3: Severability. Should any section, subsection, paragraph, sentence, clause or
phrase of this ordinance, or its application to any person or circumstance, be declared
unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance be pre-
empted by state or federal law or regulation, such decision or pre-emption shall not affect the
validity of the remaining portions of this ordinance or its application to other persons or
circumstances.
Section 4: Savings. The enactments of this ordinance shall not affect any case,
proceeding, appeal or other matter currently pending in any court or in any way modify any right
or liability, civil or criminal, which may be in existence on the effective date of this ordinance.
Section 5: Effective Date. This ordinance shall be published by summary in the official
newspaper of the City and shall take effect and be in full force five (5) days after the date of
publication.
ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON
THIS 15TH DAY OF OCTOBER, 2012, AND SIGNED IN AUTHENTICATION OF ITS
PASSAGE THIS 15TH DAY OF OCTOBER, 2012.
CITY OF BURIEN
/s/ Brian Bennett, Mayor
ATTEST/AUTHENTICATED:
/s/ Monica Lusk, City Clerk
Approved as to form:
/s/ Craig D. Knutson, City Attorney
Filed with the City Clerk: October 15, 2012
Passed by the City Council: October 15, 2012
Ordinance No.: 567
Date of Publication: October 18, 2012
AGENDA ITEM #6. b)
ORDINANCE 567
Exhibit A
Chapter 19.85-Historic Preservation City of Burien, Washington
R:\CC\AAA Ordinances - Preliminary\Ord 567 Exhibit A 10-2-12.docxR:\PL\Historic Preservation\Ord 567 Exhibit A 10-2-12.docx Page 85-1
19.85 Historic PreservationProtection and Preservation of Landmarks
19.85.010 Purpose.
19.85.020 City of Burien Landmarks. King County Code Chapter 20.62 Adopted.
19.85.020 Limit On Noise Impacts to Significant Sites, Districts, Buildings, Structures, and Objects.
19.85.030 Requirement For Noise Mitigation Plan. Landmarks Commission Created—Membership
and Organization
19.85.040 Review of Building and Related Permits.
19.85.050 Appeal Procedure.
19.85.010 Purpose.
The purposes of this chapter are to:
1. Designate and , preserve, protect, enhance and perpetuate those sites, buildings, districts, structures and
objects which reflect significant elements of the city of Burien’s, the county’s, the state’s, and the nation’s
cultural, aesthetic, social, economic, political, architectural, ethnic, archaeological, engineering, historic,
and other heritage;
2. Foster civic pride in the beauty and accomplishments of the past;
3. Stabilize and improve the economic values and vitality of landmarks;
4. Encourage, pProtect and enhance the city of Burien’s tourist industry by promoting heritage-related
tourism;
5. Promote the continued use, exhibition and interpretation of significant sites, districts, buildings,
structures, and objects for the education, inspiration, and welfare of the people of the city of Burien;
6. Promote and continue incentives for ownership and utilization of landmarks;
7. Assist, encourage and provide incentives to public and private owners for preservation, restoration,
rehabilitation, and use of landmark buildings, sites, districts, structures, and objects;
8. Work cooperatively with other jurisdictions to identify, evaluate, and protect historic resources in
furtherance of the purposes of this chapter. [Ord. 545 § 1, 2010, Ord. 130 § 1, 1995]
19.85.020 City of Burien landmarks.
The following is a list of currently identified significant sites, districts, buildings, structures, and objects within
the city of Burien.
1. Highline High School, 251 SW 152nd Street;
2. Sunnydale School, 15631 8th Avenue South;
AGENDA ITEM #6. b)
ORDINANCE 567
Exhibit A
Chapter 19.85-Historic Preservation City of Burien, Washington
R:\CC\AAA Ordinances - Preliminary\Ord 567 Exhibit A 10-2-12.docxR:\PL\Historic Preservation\Ord 567 Exhibit A 10-2-12.docx Page 85-2
3. Subdivision 44, 7th Avenue South, 128th Street to S. 132nd Street;
4. Brick Commercial Structure, 658 S. 152nd Street;
5. Derion House, 505 S. 150th Street;
6. Dodd Homestead, 606 S. 140th Street;
7. Pacific Telephone Building, 14605 8th Avenue South;
8. Pollock House, 624 S. 152nd Street;
9. YMCA House, 17874 Des Moines Way South; and
10. Crosby House, 14628 8th Avenue South. [Ord. 545 § 1, 2010, Ord. 130 § 1, 1995]
19.85.020 Limit on noise impacts to significant sites, districts, buildings, structures, and
objects.
Significant sites, districts, buildings, structures, and objects shall not be subject to adverse land uses which
generate exterior noise exposure levels exceeding 55 dbA Ldn. [Ord. 545 § 1, 2010, Ord. 130 § 1, 1995]
19.85.030 Requirement for noise mitigation plan.
Proponents of projects which will increase exterior noise levels to which significant sites, districts, buildings,
structures, and objects are exposed above an Ldn of 55 dbA must submit a noise mitigation plan to the
city of Burien department of community development for review and approval before required permits
are issued to allow the project to proceed. The city manager, with the assistance of the director of the
department of community development, is authorized and directed to develop criteria for such review
and approval. Such criteria shall be available in writing to applicants and shall, at minimum, require that
the best available technology be employed to achieve no more than the maximum allowable noise
standard set forth in this section. [Ord. 545 § 1, 2010, Ord. 130 § 1, 1995]
19.85.020 King County Code Chapter 20.62 adopted.
The following sections of Chapter 20.62 King County Code (KCC) are incorporated by reference herein and
made a part of this chapter:
1. K.C.C. 20.62.020 – Definitions, except as follows:
A. Paragraph H. is changed to read ““Director” is the director of the City of Burien
Department of Community Development or his/her designee.”
B. Add paragraph: Z. “Council” is the City of Burien City Council.
2. K.C.C. 20.62.040 - Designation Criteria, except all references to "King County" are changed to
read “City of Burien.”
AGENDA ITEM #6. b)
ORDINANCE 567
Exhibit A
Chapter 19.85-Historic Preservation City of Burien, Washington
R:\CC\AAA Ordinances - Preliminary\Ord 567 Exhibit A 10-2-12.docxR:\PL\Historic Preservation\Ord 567 Exhibit A 10-2-12.docx Page 85-3
3. K.C.C. 20.62.050 - Nomination Procedure, except that property owner written consent is
required prior to King County acceptance of a nomination request.
4. K.C.C. 20.62.070 - Designation Procedure, except all references to "King County" are changed
to read “City of Burien.”
5. K.C.C. 20.62.080 - Certificate of Appropriateness Procedure, except the last sentence of
paragraph A thereof.
6. K.C.C. 20.62.100 - Evaluation of Economic Impact.
7. K.C.C. 20.62.130 - Penalty for Violation of Section 20.62.080 (Paragraph 5. above).
8. K.C.C. 20.62.140 - Special Valuation for Historic Properties
9. Permit applications for changes to landmark properties shall not be considered complete unless
accompanied by a certificate of appropriateness pursuant to Section 5 above. Upon receipt of
an application for a development proposal, which affects a King County landmark or an historic
resource that has received a preliminary determination of significance as defined in Section 1
above, the application circulated to the King County historic preservation officer shall be
deemed an application for a certificate of appropriateness pursuant to Section 5 above, if
accompanied by the additional information required to apply for such certificate.
19.85.030 Landmarks Commission Created—Membership and Organization.
1. The King County Landmarks Commission (“Commission”), established pursuant to King
County Code (K.C.C.), Chapter 20.62, is hereby designated and empowered to act as the
Landmarks Commission for the City of Burien pursuant to the provisions of this chapter.
2. The Special Member of the Commission, provided for in Section 20.62.030 of the King County
Code, shall be appointed by the City Council. Such special member shall have a demonstrated
interest and competence in historic preservation. Such appointment shall be made for a three-
year term. Such special member shall serve until his or her successor is duly appointed and
confirmed. In the event of a vacancy, an appointment shall be made to fill the vacancy in the
same manner and with the same qualifications as if at the beginning of the term, and the person
appointed to fill the vacancy shall hold the position for the remainder of the unexpired term.
Such special member may be reappointed but may not serve more than two consecutive, three-
year terms. Such special member shall be deemed to have served one full term , if such special
member resigns at any time after appointment or if such special member serves more than two
years of an unexpired term. The special member of the Commission shall serve without
compensation.
AGENDA ITEM #6. b)
ORDINANCE 567
Exhibit A
Chapter 19.85-Historic Preservation City of Burien, Washington
R:\CC\AAA Ordinances - Preliminary\Ord 567 Exhibit A 10-2-12.docxR:\PL\Historic Preservation\Ord 567 Exhibit A 10-2-12.docx Page 85-4
3. The Commission shall file its rules and regulations, including procedures consistent with this
chapter, with the City Clerk.
19.85.040 Review of Building and Related Permits.
The official responsible for the issuance of building and related permits shall promptly refer
applications for permits which “affect” historic buildings, structures, objects, sites, districts, or
archaeological sites to the King County Historic Preservation Officer (HPO) for review and
comment. For the purposes of this section, “affect” shall be defined as an application for change to
the actual structure, on a property with a landmark structure or designated as a landmark property,
or on an adjacent property sharing a common boundary line. The responsible official shall seek and
take into consideration the comments of the HPO regarding mitigation of any adverse effects
affecting historic buildings, structures, objects, sites, or districts.
19.85.050 Appeal procedure.
1. A party of record aggrieved by a decision of the commission designating or rejecting a
nomination for designation of a landmark, or issuing or denying a certificate of appropriateness
may, appeal such decision pursuant to the procedures established for a Type 1 Decision in BMC
19.65.065.5 through 19.65.065.12.
2. If, after the appeal hearing, the hearing examiner determines:
A. An error in fact was made by the commission, the hearing examiner shall remand the
proceeding to the commission for reconsideration; or
B. The decision of the commission is based on an error in judgment or conclusion, the hearing
examiner may modify or reverse the decision of the commission.
AGENDA ITEM #6. b)
Interlocal Agreement for Landmark Services
Page 1 of 5
INTERLOCAL AGREEMENT FOR LANDMARK SERVICES
AN AGREEMENT BETWEEN KING COUNTY AND THE CITY OF BURIEN
RELATING TO LANDMARK DESIGNATION AND PROTECTION SERVICES
THIS IS AN AGREEMENT between King County, a home rule charter county and a
political subdivision of the State of Washington, hereinafter referred to as the "County," and the
City of Burien, a municipal corporation of the State of Washington, hereinafter referred to as the
"City".
WHEREAS, the City is incorporated; and
WHEREAS, local governmental authority and jurisdiction with respect to the designation
and protection of landmarks within the city limits resides with the City; and
WHEREAS, the City desires to protect and preserve the historic buildings, structures,
districts, sites, objects, and archaeological sites within the city for the benefit of present and
future generations; and
WHEREAS, the County is able to provide landmark designation and protection services
for the City; and
WHEREAS, the City has elected to contract with the County to provide such services;
and
WHEREAS, it is in the public interest that the jurisdictions cooperate to provide efficient
and cost effective landmark designation and protection; and
WHEREAS, pursuant to R.C.W. 39.34, the Interlocal Cooperation Act, the parties are
each authorized to enter into an agreement for cooperative action;
NOW THEREFORE, the County and the City hereby agree:
1. Services. At the request of the City, the County shall provide landmark designation and
protection services using the criteria and procedures adopted in King County Ordinance
10474, King County Code (K.C.C.), Chapter 20.62 within the City limits.
2. City's Responsibilities
A. Adopt an ordinance establishing regulations and procedures for the designation of
historic buildings, structures, objects, districts, sites, objects, and archaeological sites as
landmarks and for the protection of landmarks. Regulations and procedures shall be
substantially the same as the regulations and procedures set forth in K.C.C. Chapter
20.62. The ordinance shall provide that the King County Landmarks Commission, with
AGENDA ITEM #6. b)
Interlocal Agreement for Landmark Services
Page 2 of 5
the addition of a special member, acting as the City of Burien Landmarks Commission
(Commission) shall have the authority to designate and protect landmarks within the City
limits in accordance with the City ordinance. The ordinance shall include:
1) A provision for the appointment of a special member to the Commission as
provided by K.C.C. Chapter 20.62.030.
2) A provision that appeals from decisions of the Commission pertaining to real
property within the City limits shall be taken to the City of Burien Hearing
Examiner.
3) A provision for penalties for violation of the certificate of appropriateness
procedures (K.C.C. Chapter 20.62.080).
4) A provision that the official responsible for the issuance of building and related
permits shall promptly refer applications for permits which affect historic
buildings, structures, objects, sites, districts, or archaeological sites to the King
County Historic Preservation Officer (HPO) for review and comment. The
responsible official shall seek and take into consideration the comments of the
HPO regarding mitigation of any adverse effects affecting historic buildings,
structures, objects, sites or districts.
B. Appoint a Special Member to the Commission in accordance with the ordinance adopted
by the City. Pursuant to K.C.C. Chapter 20.62 such Special Member shall be a voting
member of the Commission on all matters relating to or affecting landmarks within the
City, except review of applications to the Special Valuation Tax Program, and the
Current Use Taxation Program.
C. Except as to Section 5, the services provided by the County pursuant to this agreement do
not include legal services.
3. County Responsibilities
A. Process all landmark nomination applications and conduct planning, training, and public
information tasks necessary to support landmarking activities in the city. Such tasks shall
be defined by mutual agreement of both parties on an annual basis.
B. Process all Certificate of Appropriateness applications to alter, demolish, or move any
significant feature of a landmark property within the City limits.
C. Act as the "Local Review Board" for the purposes related to Chapter 221, 1986 Laws of
Washington, (R.C.W. 84.26 and WAC 254.20) for the special valuation of historic
properties within the city limits.
D. Review and approve all applications to the King County Landmark Loan Program.
AGENDA ITEM #6. b)
Interlocal Agreement for Landmark Services
Page 3 of 5
E. Review and comment on applications for permits which affect historic buildings,
structures, objects, sites, districts, and archaeological sites. Comments shall be forwarded
to the City official responsible for the issuance of building and related permits.
4. Compensation
A. Costs. The City shall reimburse the County fully for all costs incurred in providing
services under this contract, including overhead and indirect administrative costs. Costs
charged to the City may be reduced by special appropriations, grants, or other
supplemental funds, by mutual agreement of both parties. The rate of reimbursement to
the County for labor costs shall be revised annually, by mutual agreement of both parties.
Maximum total cost to the City shall be revised annually.
B. Billing. The County shall bill the City quarterly. The quarterly bill shall reflect actual
costs plus the annual administrative overhead rate. Payments are due within 30 days of
invoicing by the County.
5. Indemnification.
A. The County shall indemnify and hold harmless the City and its officers, agents and
employees or any of them from any and all claims, actions, suits, liability, loss, costs,
expenses, and damages of any nature whatsoever, by reason or arising out of any
negligent act or omission of the County, its officers, agents, and employees, or any of
them, in providing services pursuant to this agreement. In the event that any suit based
upon such a claim, action, loss, or damage is brought against the City, the County shall
defend the same at its sole cost and expense; provided, that the City retains the right to
participate in said suit if any principle of governmental or public law is involved; and if
final judgment be rendered against the City and its officers, agents, employees, or any of
them, or jointly against the City and the County and their respective officers, agents and
employees, or any of them, the County shall satisfy the same.
B. In executing this agreement, neither party assumes liability or responsibility for or in any
way releases the other party from any liability or responsibility which arises in whole or
in part from the existence or effect of the other party’s ordinances, rules or regulations,
polices or procedures. If any cause, claim, suit, actions or administrative proceeding is
commenced regarding the enforceability and/or validity of any ordinance, rule or
regulation of either party, said party shall defend the same at its sole expense and if
judgment is entered or damages are awarded against said party, said party shall satisfy the
same, including all chargeable costs and attorneys’ fees.
C. The City shall indemnify and hold harmless the County and its officers, agents, and
employees, or any of them from any and all claims, actions, suits, liability, loss, costs,
expenses and damages of any nature whatsoever, by reason of or arising out of any
negligent act or omission of the City, its officers, agents, and employees, or any of them.
AGENDA ITEM #6. b)
Interlocal Agreement for Landmark Services
Page 4 of 5
In the event that any suit based upon such a claim, action, loss or damage is brought
against the County, the City shall defend the same at its sole cost and expense; provided
that the County retains the right to participate in said suit if any principle of governmental
or public laws is involved; and if final judgment be rendered against the County, and its
officers, agents, and employees, or any of them, the City shall satisfy the same.
D. The City and the County acknowledge and agree that if such claims, actions, suits,
liability, loss, costs, expenses and damages are caused by or result from the concurrent
negligence of the City, its agents, employees, and/or officers and the County, its agents,
employees, and/or officers, this Article shall be valid and enforceable only to the extent
of the negligence of each party, its agents, employees and/or officers.
6. Interlocal Cooperation Act
A. Purpose. The purpose of this agreement is for the City of Burien and King County to
partner to provide historical preservation services within the corporate boundaries of the
City.
B. Administration. This agreement shall be administered for the County by the Director of
the Department of Natural Resources and Parks, or the director’s designee, and for the
City by the City Manager or the manager's designee.
C. Budget and Financing. No special budget or funds are anticipated, nor will the parities
jointly acquire, hold or dispose of real or personal property.
D. Duration. This agreement is effective beginning upon execution, and shall continue until
terminated pursuant to the terms of this agreement.
E. This Agreement will be recorded by the County or otherwise be made public by it in
conformance with the Interlocal Cooperation Act.
7. Termination. Either party may terminate this agreement by forty-five (45) days written
notice from one party to the other.
8. Amendments. This Agreement may be amended at any time by mutual written agreement of
the parties.
AGENDA ITEM #6. b)
Interlocal Agreement for Landmark Services
Page 5 of 5
IN WITNESS WHEREOF, the parties have executed this agreement this _______ day of
______________, 2013.
CITY OF BURIEN KING COUNTY
By: ______________________________ By: _________________________________
Craig Knutson Dow Constantine
Interim City Manager King County Executive
Approved as to form:
By: ________________________________
King County Prosecutor
AGENDA ITEM #6. b)
AB - 1893
City Council Regular Meeting - 24 Apr 2017
SUBJECT/TITLE: Authorization to Purchase Fleet Vehicles as Approved in the 2017 -
2018 Biennium Budget
RECOMMENDED ACTION: Council Concur
DEPARTMENT: Public Works Administration
STAFF CONTACT: Ron Kahler, Fleet Maintenance Manager
EXT.: 2660
FISCAL IMPACT SUMMARY:
The Fleet Maintenance Section obtained quotes for the next round of vehicles to be purchased. These five
items are estimated at $153,853. Two of the purchases are replacement vehicles and three are newly
budgeted items included in the Council approved Equipment Rental Fund 501 Vehicle Replacement and
Acquisition Schedule as part of the 2017-2018 biennium budget. All purchases are within budget, with the
exception of a pickup truck for the Airport, which came in at $1155 over budget due to the addition of a lift
gate. Overall the Equipment Rental Fund 501 budget continues to remain under budget. Vehicles are being
purchased from various vendors using State Bid Contract Number 059 16.
SUMMARY OF ACTION:
As part of the 2017-2018 biennium budget, Council approved the Equipment Rental Fund 501 Vehicle Replacement and
Acquisition Schedule. The Fleet Maintenance Section is in the process of soliciting quotes for these purchases and has
received five of them over the past few weeks. For efficiency purposes vehicles are purchased at intervals throughout
the year so that upon delivery the Fleet Section can outfit them as needed and put them into service without impacting
daily operations of the mechanics. This request is to authorize the Mayor to approve the vehicle purchases for which we
have received quotes as outlined below. These purchases will replace aging vehicles and add three new pieces to the
city’s fleet.
Vehicle Being
Replaced
Department
Year
Purchased
Replacement
Make & Model
Replacement
Cost
Vendor & State Contract
Bid Number
Ford F250
#C235
PW (Airport)
2007 Ford F250 $36,155 Columbia Ford #05916
Ford F350
#D087
PW (Airport)
1997 Ford F 350 $38,162 Columbia Ford #05916
N/A
Police N/A Chevrolet Tahoe $35,594 Bud Clary #05916
N/A Police (both) N/A Ford Escape (2) $43,942 Columbia Ford #05916
EXHIBITS:
A. Columbia Ford Quote #2017-4-202
B. Columbia Ford Quote #2017-4-228
C. Bud Clary Auto Dealerships Quote #2017-4-283
D. Columbia Ford Quote #2017-4-284
AGENDA ITEM #6. c)
STAFF RECOMMENDATION:
Authorize the Mayor to approve the purchase of five vehicles from various vendors using State Bid Contract Number
05916. The estimated total cost of the purchase of all five items is $153,853, including sales tax.
AGENDA ITEM #6. c)
Vehicle Quote Number: 2017-4-202 Create Purchase Request View organization purchase requests
This is a quote only. You must create a purchase request to order this vehicle(s)
Contract & Dealer Information
Contract #: 05916
Dealer: Columbia Ford (W403) Dealer Contact: Marie Tellinghiusen
700 7th Avenue Dealer Phone: (360) 423-4321 Ext: 187
Longview WA 98632 Dealer Email: orders@colford.com
Organization Information
Organization: RENTON CITY OF - 21725
Email: rkahler@rentonwa.gov
Color Options
Ingot Silver Metallic - 1
Tax Exempt: N
Vehicle Options
Order Code Option Description Qty Unit Price Ext. Price
2017-0821-001 2017 Ford F250 Regular Cab, 4WD, 142WB, 8ft Box, 6.2L V8 Gas, TorqShift-G 6-speed auto
w/SelectShift, 10000# GVWR, 3830# Payload, 3.73 RAR (F2B/600A/996/44S/142WB)
1 $24,884.53 $24,884.53
2017-0821-005 Alternative Cab/Wheelbase: Crew Cab, 176WB, 8ft box, 10000# GVWR, 3230# Payload, 48-
gallon fuel tank (W2B/176WB)
1 $3,559.23 $3,559.23
2017-0821-017 Extra Extra HD 240 Amp Alternator (Only available with gas) (67E) 1 $82.21 $82.21
2017-0821-020 Electronic-Shift-On-the-Fly (4x4 only) (includes manual-locking hubs and auto rotary control on
instrument panel) (213)
1 $178.46 $178.46
2017-0821-034 Rear CHMSL Camera (display in center stack screen) (includes LED Center High-Mounted Stop
Lamp with Cargo Light and Rear Video Camera) (Not available with Pickup Box Delete #66D)
(Must also order either XL Value Package #96V or AM/FM/Single CD #585) (873)
1 $191.50 $191.50
2017-0821-040 Upfitter Switches (6) (located in overhead console) (Must also order Extra HD Alternator #67D)
(66S)
1 $158.41 $158.41
2017-0821-047 Tough Bed Spray-In Bedliner (factory) (85S) 1 $475.23 $475.23
2017-0821-056 XL Value Package (includes 4.2" center stack screen, AM/FM/Single CD #585, bright chrome hub
covers and center ornaments - SRW only, chrome front and rear step bumper, cruise control
#60S) (Does not include rear bumper if ordered with Pickup Box Delete #66D) (96V)
1 $691.79 $691.79
2017-0821-071 Snow Plow Prep Package (4x4 Only) (increases front springs to max 5600# w/ gas or 6000# w/
diesel, Extra HD Alternator #67D) (Not compatible with Heavy Service Front Suspension
Packages #67H or 63R) (473)
1 $82.21 $82.21
2017-0821-074 Trailer Brake Controller (52B) 1 $259.67 $259.67
2017-0821-581 Tommy Gate Original Series Pickup Liftgate with 1,000 lbs. capacity and 58" x 38" + 4" Steel
Platform (requires pickup box) (TMY 60-1040 TP38) (ABW581)
1 $2,790.24 $2,790.24
Quote Totals
Total Vehicles: 1
Sub Total: $33,353.48
8.4 % Sales Tax: $2,801.69
Quote Total: $36,155.17
AGENDA ITEM #6. c)
Vehicle Quote Number: 2017-4-228 Create Purchase Request View organization purchase requests
This is a quote only. You must create a purchase request to order this vehicle(s)
Contract & Dealer Information
Contract #: 05916
Dealer: Columbia Ford (W403) Dealer Contact: Marie Tellinghiusen
700 7th Avenue Dealer Phone: (360) 423-4321 Ext: 187
Longview WA 98632 Dealer Email: orders@colford.com
Organization Information
Organization: RENTON, CITY OF - 21725
Email: rkahler@rentonwa.gov
Color Options
Ingot Silver Metallic - 1
Tax Exempt: N
Vehicle Options
Order Code Option Description Qty Unit Price Ext. Price
2017-0909-001 2017 Ford F350 2WD Cab and Chassis, Regular Cab, Dual Rear Wheels, 14,000# GVWR, 145WB,
60CA (F3G/640A/145WB)
1 $24,040.34 $24,040.34
2017-0909-016 Alternator, Extra Extra Heavy Duty (240 Amps)(Standard with Diesel Engine) (67E) 1 $82.21 $82.21
2017-0909-033 Limited Slip Rear Axle (4.30 RAR w/ gas, 4.10 RAR w/ diesel)(DRW Only)(X4L/X4N) 1 $345.90 $345.90
2017-0909-037 Trailer Brake Controller (verified to be compatible with electronic actuated drum brakes only,
includes Smart Trailer Tow Connector) (N/A with Trailer Brake Wiring Kit #531)(52B)
1 $259.67 $259.67
2017-0909-047 Spare tire with wheel (includes hydraulic jack) (512/61J) 1 $336.87 $336.87
2017-0909-054 AM/FM/CD/MP3(585) 1 $263.68 $263.68
2017-0909-057 Rearview Camera and Prep Kit (includes loose camera, wiring bundle, electrochromic mirror w/
video display) (Must also order AM/FM/CD #585 or XL Value Package #96V) (872)
1 $397.03 $397.03
2017-0909-313 Stakeside Bed, 10 Foot (60CA)(inc. 40in drop in Bulkhead, LED marker lights, Stakesides and
Liftout Rear Section, Wood Deck) (Knap PVMX-103C/R4096-10) (ABW313)
1 $5,156.37 $5,156.37
2017-0909-322 24" X 18" X 18" Aluminum Underbody Toolbox installed forward of the rear axle (requires
platform, stakeside, or dump body) (Pro 20-2070) (ABW322-D/P)
1 $597.55 $597.55
2017-0909-365 Double-Acting Bed Hoist 9-15 ton Capacity, depending on configuration (requires hoistable 9-
12ft bed) (Crysteel LB-510EDA) (ABW365)
1 $3,724.66 $3,724.66
Quote Totals
Total Vehicles: 1
Sub Total: $35,204.28
8.4 % Sales Tax: $2,957.16
Quote Total: $38,161.44
AGENDA ITEM #6. c)
Vehicle Quote Number: 2017-4-283 Create Purchase Request View organization purchase requests
This is a quote only. You must create a purchase request to order this vehicle(s)
Contract & Dealer Information
Contract #: 05916
Dealer: BUD CLARY AUTO DEALERSHIPS (W262) Dealer Contact: Becky Davis
Dealer Phone: (360) 423-1700
Organization Information
Organization: RENTON CITY OF - 21725
Email: rkahler@rentonwa.gov
Color Options
Black(GBA) - 1
Tax Exempt: N
Vehicle Options
Order Code Option Description Qty Unit Price Ext. Price
2017-0501-001 2017 Chevrolet Tahoe Police Pursuit Vehicle (CC15706/PPV) 1 $31,380.38 $31,380.38
2017-0501-002 Rear Door Locks and Handles Inoperable(6N6) 1 $59.15 $59.15
2017-0501-003 Spot lamp- driver only (incandescent bulb)(7X6) 1 $491.27 $491.27
2017-0501-005 Pre-Wiring for grille lamp, siren and speaker(6J3) 1 $92.24 $92.24
2017-0501-006 switches rear window inoperative.(6N5) 1 $57.15 $57.15
2017-0501-007 Fleet Keyed Alike(6E2) 1 $25.07 $25.07
2017-0501-012 horn and siren circuit (6J4) 1 $38.10 $38.10
2017-0501-016 day light running lights delete (9G8) 1 $46.12 $46.12
2017-0501-018 Flasher system, Headlamps & Taillamps(6J7) 1 $476.24 $476.24
2017-0501-019 Lighting, red and white front auxiliary dome (6c7) 1 $170.44 $170.44
Quote Totals
Total Vehicles: 1
Sub Total: $32,836.16
8.4 % Sales Tax: $2,758.24
Quote Total: $35,594.40
AGENDA ITEM #6. c)
Vehicle Quote Number: 2017-4-284 Create Purchase Request View organization purchase requests
This is a quote only. You must create a purchase request to order this vehicle(s)
Contract & Dealer Information
Contract #: 05916
Dealer: Columbia Ford (W403) Dealer Contact: Marie Tellinghiusen
700 7th Avenue Dealer Phone: (360) 423-4321 Ext: 187
Longview WA 98632 Dealer Email: orders@colford.com
Organization Information
Organization: RENTON CITY OF - 21725
Email: rkahler@rentonwa.gov
Color Options
SILVER ICE METALLIC - 2
Tax Exempt: N
Vehicle Options
Order Code Option Description Qty Unit Price Ext. Price
2017-0311-001 2017 Ford Escape Front-Wheel Drive, S Trim Level (U0F/100A) 2 $18,947.13 $37,894.26
2017-0311-005 S Trim - Fleet Cargo Management System (Includes Interior Cargo Cover, Perimeter Alarm,
Power Converter 110V Outlet which replaces the rear center console powerpoint port, Black Roof
Rails and Cross Bars)(Not available with SE Trim Upgrade options)(62S)
2 $391.01 $782.02
2017-0311-008 Daytime Running Lights (replaces standard on/off configurable DRLs)(Not available with SE
Technology Package #201A)(942)
2 $44.11 $88.22
2017-0311-011 All-Weather Floor Mats (Set of 4) and Cargo Mat (FACTORY)(Available with all trim
levels)(50C/50Q)
2 $163.42 $326.84
2017-0311-016 SE Fleet Driver Assist Package (includes Reverse Sensing System and BLIS Blind-Spot
Information System with Cross Traffic Alert) (Must also order one of the SE Trim Upgrade
options) (included with SE Technology Package #201A) (47B)
2 $722.87 $1,445.74
Quote Totals
Total Vehicles: 2
Sub Total: $40,537.08
8.4 % Sales Tax: $3,405.11
Quote Total: $43,942.19
AGENDA ITEM #6. c)
AB - 1891
City Council Regular Meeting - 24 Apr 2017
SUBJECT/TITLE: North Park Avenue Extension Preliminary Design and Design Report
Phase Agreement with Perteet, Inc.
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Transportation Systems Division
STAFF CONTACT: Bob Hanson, Transportation Design Manager
EXT.: 7223
FISCAL IMPACT SUMMARY:
Funding for the consultant agreement with Perteet, Inc. for the North Park Avenue Extension Project in the
amount of $159,655 is available from the 2017 budget for preliminary engineering
(317.122190.016.595.11.63.000), which contains a total budget of $250,000, and is sufficient for this
agreement as well as a contingency.
SUMMARY OF ACTION:
The project will evaluate opportunities to construct improvements to extend North Park Avenue from the existing
intersection with Logan Avenue North northward to connect to the Southport site now under construction. The purpose is
to provide a connection to the Southport development and relieve congestion on Lake Washington Boulevard at Houser
Way North and Logan Avenue North. This project is number 9 in the 2017 -2022 Transportation Improvement Program
(TIP).
The consultant, Perteet, Inc. was selected as the most qualified for this portion of the project using a Request
for Qualifications combined with a graded interview process.
EXHIBITS:
A. Agreement
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the agreement with Perteet, Inc. in the amount of $159,655 for a design
report and preliminary design services for the North Park Avenue Extension Project. Funding for this project has been
budgeted in the preliminary engineering budget line item 317.122190.016.595.11.63.000, which contains a total budget
of $250,000, and is sufficient for this agreement as well as a contingency.
AGENDA ITEM #6. d)
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 1 of 14
Revised 3/11/2016
Local Agency A&E Professional Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba’s):
Address Federal Aid Number
UBI Number Federal TIN or SSN Number
Execution Date Completion Date
1099 Form Required
Yes No
Federal Participation
Yes No
Project Title
Description of Work
Yes No DBE Participation
Yes No MBE Participation
Yes No WBE Participation
Yes No SBE Participation
Total Amount Authorized:
Management Reserve Fund:
Maximum Amount Payable:
Index of Exhibits
Exhibit A Scope of Work
Exhibit B DBE Participation
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certification Documents
Exhibit H Liability Insurance Increase
Exhibit I Alleged Consultant Design Error Procedures
Exhibit J Consultant Claim Procedures Agreement Number:
AGENDA ITEM #6. d)
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 2 of 14
Revised 3/11/2016
THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this
AGREEMENT, between the ,
hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this
AGREEMENT, hereinafter called the “CONSULTANT.”
WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1)
of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to furnish consulting services to
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I. General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A” attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
III. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days’
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.”
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number:
AGENDA ITEM #6. d)
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 3 of 14
Revised 3/11/2016
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required,
per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will
be shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation
outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the total amount
of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS perform
a minimum of 30% of the total amount of this AGREEMENT.
The CONSULTANT, on a monthly basis, is required to submit DBE Participation of the amounts paid to all DBE
firms invoiced for this AGREEMENT.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C –
Preparation and Delivery of Electronic Engineering and other Data.”
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be
without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below:
If to AGENCY:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
If to CONSULTANT:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
IV. Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing
by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT titled “Completion Date.”
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established
completion time.
Agreement Number:
AGENDA ITEM #6. d)
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 4 of 14
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V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES,
specified in Section II, “Scope of Work”. The CONSULTANT shall conform to all applicable portions of 48 CFR
Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits
“D” and “E” and by this reference made part of this AGREEMENT.
A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the
CONSULTANT’S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate,
and direct non-salary costs.
1. Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals,
professional, technical, and clerical personnel for the time they are productively engaged in work necessary
to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the
direct salary costs billed to the AGENCY.
2. Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as
such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments
shall be made at the ICR rates shown in attached Exhibits “D” and “E” of this AGREEMENT. Total
ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT
the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this
AGREEMENT, when accumulated with all other Actual Costs.
A summary of the CONSULTANT’S cost estimate and the ICR percentage is shown in Exhibits “D” and
“E”, attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime
and all sub-consultants) will submit to the AGENCY within six (6) months after the end of each firm’s fiscal
year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.) for
the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by the
ICR schedule. It shall also be used for the computation of progress payments during the following year and
for retroactively adjusting the previous year’s ICR cost to reflect the actual rate. The ICR schedule will be
sent to Email: ConsultantRates@wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their sub-consultants shall
cause the AGENCY to withhold payment of the billed ICR costs until such time as the required information
is received and an overhead rate for billing purposes is approved.
The AGENCY’s Project Manager and/or the Federal Government may perform an audit of the
CONSULTANT’S books and records at any time during regular business hours to determine the actual ICR
rate, if they so desire.
3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing,
long distance telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be
reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT
shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs)
in accordance with WSDOT’s Accounting Manual M 13-82, Chapter 10 – Travel Rules and Procedures, and
revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal
Regulations (CFR) Part 31.205-46 “Travel Costs.” The billing for Direct Non-Salary Costs shall include an
itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain
the original supporting documents in their office. Copies of the original supporting documents shall be
supplied to the AGENCY upon request. All above charges must be necessary for the services provided
under this AGREEMENT.
Agreement Number:
AGENDA ITEM #6. d)
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 5 of 14
Revised 3/11/2016
4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT’S profit, is shown in attached Exhibits “D”
and “E” of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and
the estimated person-hours required to perform the stated Scope of Work. In the event the CONSULTANT
enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may
include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated
and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not
previously paid in the progress payments will be covered in the final payment, subject to the provisions of
Section IX entitled “Termination of Agreement.”
5. Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement
Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable
unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in
this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or
10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included
for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any
changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII,
“Extra Work.”
6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII, “Extra Work.” No minimum amount payable is guaranteed under this AGREEMENT.
B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of
Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings
shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under
Section III, “General Requirements” of this AGREEMENT. The billings will be supported by an itemized
listing for each item including Direct (RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will
be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for
CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of
recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work
on the PROJECT at the time of the interview.
C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made
promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,
contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related
documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by
the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have
against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by
the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that
the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect
to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit; all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to
the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to
begin the appeal process to the AGENCY for audit findings.
Agreement Number:
AGENDA ITEM #6. d)
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D. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final
payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor, WSDOT’s Internal Audit Office and/or at the request of the AGENCY’s Project Manager.
VI. Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub-
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fixed fee costs for the sub-consultant
shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be
memorialized in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With
respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE’s
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII. Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s
Agreement Number:
AGENDA ITEM #6. d)
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Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
VIII. Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
• Title VI of the Civil Rights Act of 1964
(42 U.S.C. Chapter 21 Subchapter V § 2000d
through 2000d-4a)
• Federal-aid Highway Act of 1973
(23 U.S.C. Chapter 3 § 324)
• Rehabilitation Act of 1973
(29 U.S.C. Chapter 16 Subchapter V § 794)
• Age Discrimination Act of 1975
(42 U.S.C. Chapter 76 § 6101 et. seq.)
• Civil Rights Restoration Act of 1987
(Public Law 100-259)
• American with Disabilities Act of 1990
(42 U.S.C. Chapter 126 § 12101 et. seq.)
• 23 CFR Part 200
• 49 CFR Part 21
• 49 CFR Part 26
• RCW 49.60.180
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F”
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in
every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
or directives issued pursuant thereto.
IX. Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10) days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to
Agreement Number:
AGENDA ITEM #6. d)
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date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’s failure to
perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default
clauses listed previously.
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section XIII “Extra Work.”
XI. Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
Agreement Number:
AGENDA ITEM #6. d)
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Revised 3/11/2016
XII. Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and
their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the
CONSULTANT’s agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
agents, officers, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom
the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused
by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT’s agents, employees,
sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub-consultants, subcontractors and or
vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT’s negligence or
the negligence of the CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT’s
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT;
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
inventions resulting from STATE and/or AGENCY’s, their agents’, officers’ and employees’ failure to comply
with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or
any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own
employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification
and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated between the Parties.
Agreement Number:
AGENDA ITEM #6. d)
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Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper
construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A. Worker’s compensation and employer ’s liability insurance as required by the STATE.
B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single
limit for each occurrence.
Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or subcontractor’s insurer shall
waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to
section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional
liability to third parties be limited in any way.
Agreement Number:
AGENDA ITEM #6. d)
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The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
XIII. Extra Work
A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms
and shall modify this AGREEMENT accordingly.
C. The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,”
under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV. Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV. Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI. Certification of the Consultant and the Agency
Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit
“G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered
Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only in AGREEMENT’s
over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only in AGREEMENT’s over
five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General
Requirements” prior to its performance of any SERVICES under this AGREEMENT.
Agreement Number:
AGENDA ITEM #6. d)
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XVII. Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information” includes, but is
not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles,
credit card information, driver’s license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data, non-public Specifications, STATE and AGENCY non-publicly available data, proprietary software, State
security data, or information which may jeopardize any part of the project that relates to any of these types of
information. The CONSULTANT agrees to hold the State’s Confidential Information in strictest confidence
and not to make use of the State’s Confidential Information for any purpose other than the performance of this
AGREEMENT, to release it only to authorized employees, sub-consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY’s express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State’s Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY’s
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s Confidential
Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii) take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which
the State’s Confidential Information was received; who received, maintained and used the State’s Confidential
Information; and the final disposition of the State’s Confidential Information. The CONSULTANT’s records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Agreement Number:
AGENDA ITEM #6. d)
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 13 of 14
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Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State’s Confidential Information, monetary damages, or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as “Confidential” and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such
confidential or proprietary material is developed. “Proprietary and/or confidential information” is not meant to
include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that
may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT notification to the
sub-consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub-consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY’s said disclosure of sub-consultants’ information.
XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
“documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents”
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT’s place
of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six (6) year retention period.
For purposes of this AGREEMENT, “documents” means every writing or record of every type and description,
including electronically stored information (“ESI”), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT ‘s,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten
notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records,
work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings,
Agreement Number:
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tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or
telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or
description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any
kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub-consultant at home.
“Native files” are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created, viewed, and /or modified.
The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date” box on page one (1) of this AGREEMENT.
Signature Date
Signature Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit A Page 1 of 1
Revised 10/30/2014
Exhibit A
Scope of Work
Project No.
Agreement Number:
AGENDA ITEM #6. d)
Exhibit A
Scope of Work
City of Renton
N Park Avenue Extension
Preliminary Design and Design Report Phase
During the term of this Contract Perteet Inc. (CONSULTANT) will perform professional services for the
City of Renton (CITY), as detailed below:
INTRODUCTION
The project will evaluate opportunities to construct improvements to extend N Park Avenue from the
existing intersection with Logan Avenue N northward to connect to the Southport site now under
construction. The purpose is to provide a connection to the Southport development and relieve
congestion on Lake Washington Boulevard at Houser Way N and Logan Avenue N.
GENERAL SCOPE OF SERVICES
This agreement includes design report and preliminary design services for the N Park Avenue extension
between Logan Avenue N and the Southport development. As part of the work effort, the Consultant
will also look at possible modifications to Lake Washington Boulevard in the vicinity of the access to Gene
Coulon Park and modification of Boeing Access from Logan Avenue N. At the option of the CITY, this
AGREEMENT may be supplemented to provide preliminary design, final design, environmental support,
right-of-way acquisition support, and/or construction management services.
Only local agency funds will be used in this Preliminary Design and Report Phase of the project. The
CONSULTANT will use procedures outlined in the WSDOT Local Agency Guidelines (LAG manual)
during development of the project. The CONSULTANT may shift funds within the Contract between
Tasks. Shifting of funds between subconsultants and the CONSULTANT during the prosecution of the
work may be done only with written approval of the CITY.
The work included in this phase of the project includes the following tasks:
Task 1 - Project Management
Task 2 – Traffic/Project Data Gathering
Task 3 – Alternative Plans Analysis
Task 4 – Traffic Analysis and Report
Task 5 – Stakeholder Project Input
Task 6 – Conceptual (10%) Roadway Design
Task 7 – Conceptual (10%) Transit Facility Design
Task 8 – BNSF/UTC Input
Task 9 – Design Report
Task 10 – Management Reserve
AGENDA ITEM #6. d)
Future Tasks could include, but are not limited to:
Surveying and Base Mapping
ROW Plans and Project Funding Report
Meeting and Coordination with Utilities
Public Transit Input
Public Involvement Program
Geotechnical Study and Report
Stormwater Report (TIR)
Funding Review and Grant Application Assistance
30% Plans and Opinion of Cost
Franchise Utilities Reimbursement Agreements
Permitting Support
ROW Acquisition Support
Final Design (Plans, Specifications and Estimate)
Construction Support
Construction Management
Provision of future task services will require a supplement to this agreement.
TIME FOR COMPLETION
The CONSULTANT will complete all work under this phase of the contract within four (4) months
(120 calendar days) of notice to proceed.
DESIGN TEAM
The key members of the Perteet design team for this phase of the project will include the following:
Crystal Donner, PE – Principal-in-Charge
Peter De Boldt, PE – Project Manager
Marcus Elliott, PE – Lead Designer
Mike Hendrix, PE, PTOE – Traffic Lead
Brent Powell, EIT – Design Engineer
Jerri Bean – CAD Lead
Jon Garvin – Easement Descriptions
Abi Swanson – Accountant
Robin Nunnally - Clerical
If for any reason there needs to be a change in the Perteet Design Team, Perteet will obtain written
permission from the CITY before making the change. Perteet will present the CITY with resumes for
potential replacements of key team members to facilitate the CITY’s decision on any changes to the key
members of the Perteet design team.
AGENDA ITEM #6. d)
Task 1 - Project Management
1.1 Provide continuous project management administration (billing invoices, monthly progress
reports, consultant coordination) throughout the project’s duration (assume 4 months). Monthly
progress reports will include a table summarizing amount spent-to-date by task, along with an
estimate of projected amounts to be spent at project completion.
1.2 Monitor project budget and schedule. Schedule will be developed using MS Project 2013. Schedule
will be updated on a monthly basis.
1.3 Prepare a work plan at the start of project for the project including communication plan,
deliverables, quality control plan and procedures for change management.
1.4 Attend coordination/discussion meetings every-other week with key City staff. Attendance will
consist of up to two CONSULTANT task leads, CONSULTANT project manager, CITY project
manager, and other CITY staff as determined by the CITY’s project manager to review project
status and coordinate activities for current work tasks. Meetings will be held normally at the
CONSULTANT offices. Prepare and distribute meeting minutes.
1.5 Quality Assurance/Quality Control program. The CONSULTANT will conduct an internal quality
assurance program prior to major submittals. Major submittals are defined as the project
basemapping, as well as draft and final Traffic Analysis Technical Memorandum (See Task 4). This
task will supplement the continuous quality assurance program by conducting a detailed review of
each major submittal for compliance with project criteria and consistency with the project goals.
Deliverables:
Invoice and progress reports submitted monthly in hard copy via US Mail. – Four (4) prepared
invoices will be submitted
MS Project Gantt Schedule submitted monthly in hard copy with project invoices via US Mail. –
Four (4) schedule updates will be submitted.
Project work plan, and change management procedures submitted via e-mail in PDF format. –
One (1) project work plan will be submitted
Meeting Minutes documenting the coordination/discussion meetings, submitted via e-mail in MS
Word format within three (3) working days of the meeting.
Markups of major submittal quality control reviews in hard copy format with each major submittal.
One quality control review document will be submitted for each of the following:
- Project Basemap (See Task 3.4)
- Traffic Analysis Technical Memorandum (See Task 4)
- Conceptual (10%) Plans (See Task 5)
Task 2 – Traffic/Project Data Gathering
2.1 Existing Traffic Data. The CITY shall provide existing traffic counts, SYNCHRO models, and
recent traffic reports (primarily for the Southport development from the Consultant - TENW) for the
intersections illustrated on Figure 1 – Traffic Analysis Locations in the Traffic Analysis and Report Task.
This information will include both AM and PM peak hour data if available. The CITY shall provide design
year (2040) AM and PM peak hour data for the same locations.
AGENDA ITEM #6. d)
2.2 Additional Traffic Counts. If the CITY does not have existing AM or PM Peak hour traffic volumes
for any of the intersections illustrated in Figure 1 – Traffic Analysis Locations, the CONSULTANT will
collect up to an additional eight (8) AM or PM Peak hour traffic counts for any of the intersections in the
Traffic Analysis and Report Task.
2.3 Existing Aerials and Infrastructure Data. The CITY shall provide their most recent aerial
photography for the project area to be used as a basemap for preparation of the Conceptual 10% drawings.
The CITY shall provide available GIS data illustrating existing utilities, ROW, and pavement limits for the
project area. The CONSULTANT will assemble this information into basemaps for use in developing the
Conceptual 10% drawings.
Assumptions:
The CITY shall provide the CONSULTANT with available existing traffic counts, SYNCRHO
models, 2040 design year volumes, and recent traffic reports for the Southport development.
The CITY shall provide the CONSULTANT with recent aerial photography in a format suitable
for importing into AutoCAD, along with GIS data illustrating existing utilities, ROW and pavement
limits for the project area.
Deliverables:
The CONSULTANT will provide the CITY with hard copies of any additional AM and PM peak
hour counts collected, in electronic PDF format.
Task 3 – Alternative Plans Analysis
To determine the appropriate configuration for improvements in the vicinity the North Park
Avenue extension, the CONSULTANT will prepare alternative roadway configuration and channelization
options for the intersections and roadway extensions identified in Figure 1. Two alternative plans will be
studied for the simple extension of Park Avenue N: One with a northern terminus at the north BNSF
ROW limit and the second at the Southport/PSE property line. Another concept is possible modifications
to Lake Washington Boulevard in the vicinity of the access to Gene Coulon Park.
When evaluating alternatives, the Boeing Company has identified several alternative entry/egress points
that they would like explored as part of this effort. Those are summarized below:
Garden Avenue N extension into the Southport development.
North 10th Street egress for Boeing.
An alternative access point west of Park Avenue N that could use the existing security gate, or a
relocated gate.
These alternative roadway configuration and channelization options will be prepared on aerial basemaps,
and then vetted and discussed with the CITY before traffic analysis is conducted.
AGENDA ITEM #6. d)
Figure 1 - Traffic Analysis Locations and Roadway Extensions
Deliverables:
Draft Alternative Plans prepared on Aerial basemap roll plot at 1”=50’ scale, in electronic PDF
format and two (2) hard copies. These will be presented at a working session meeting with CITY
staff to confirm alternatives to be evaluated as part of the Traffic Analysis and Report task.
Task 4 - Traffic Analysis and Report
To determine the appropriate configuration for the North Park Avenue extension, the CONSULTANT
will evaluate the impacts of up to three (3) alternative roadway configuration and channelization options
for the intersections identified in Figure 1. The CONSULTANT will evaluate existing and 2040 AM and
PM peak-hour traffic volumes using Synchro Version 9.0, followed by the microsimulation tool VISSIM.
The following steps will be included in this effort:
Modify the CITY’s existing AM and PM Synchro model to review and assess the different roadway
configuration and channelization options identified above.
Model the traffic operations for the existing AM and PM peak hours, and for the PM 2040 peak-
hour period for each of the four (4) “starred” intersections in Figure 1.
AGENDA ITEM #6. d)
Model the existing AM and PM peak-hours, and for the 2040 PM peak-hour using VISSIM for a
preferred configuration of the four (4) “starred” intersections in Figure 1 that is jointly agreed to
with the CITY.
The CONSULTANT will summarize the results of the analysis in a Traffic Analysis Technical
Memorandum. This memorandum will include the following:
Comparison of the performance metrics of the existing conditions to the proposed alternatives
Proposed channelization for the corridor based on existing and future (2040) traffic condition
analysis
Recommended turn pocket lengths based on existing and future (2040) traffic condition analysis
The CONSULTANT will base the Conceptual Design (10%) for the project on the preferred concept
resulting from the Traffic Analysis. (See Task 6)
Deliverables:
Draft Traffic Analysis Technical Memorandum (in electronic PDF format)
Final Traffic Analysis Technical Memorandum (in electronic PDF format)
Video of traffic operations from VISSIM analysis for public presentations.
Task 5 – Stakeholder Project Input
The CONSULTANT will coordinate the project development with adjoining large property owners.
Known key entities include the City of Renton, the Boeing Company, Puget Sound Energy, SECO
Development (Southport site), and Burlington Northern Santa Fe Railroad (BNSF). The Boeing Company
has identified in a summary list delivered to the CONSULTANT on April 6, 2017 several specific
conditions they would like addressed in the project. Those are listed in the Conceptual (10%) Roadway
Design Task.
5.1 The CONSULTANT will organize and attend up to two (2) Stakeholder Coordination Meetings
each with the Boeing Company, Puget Sound Energy, and SECO Development (Southport site).
The first set of meetings will be held to get input from the Stakeholders at the initiation of the
project. The second set of meetings will to the maximum extent possible be joint meetings to
share project status, issues, and areas of concern. Concept layouts that have been approved by
the CITY will be shared to solicit feedback from each of these stakeholders. It is assumed that
up to two (2) one-hour meetings will be held with each of these property owners involving up to
two (2) team members from the CONSULTANT team at each of the meetings.
Deliverables:
Attendance of up to two (2) staff members for each Stakeholder Coordination Meeting.
Meeting Agendas for Stakeholder Coordination Meetings, submitted via e-mail in MS Word format
at least two (2) days before each meeting. – Up to six (6) coordination meeting agendas will be
prepared (two (2) meetings for each stakeholder).
Meeting Minutes from Stakeholder Coordination Meetings, submitted via e-mail in PDF format
within three (3) working days of the meeting. – Up to six (6) Stakeholder Coordination Meeting
minutes will be prepared (two (2) meetings for each stakeholder).
AGENDA ITEM #6. d)
Task 6 – Conceptual (10%) Roadway Design
The CONSULTANT will prepare and submit to the CITY Conceptual (10%) Plans for a preferred design
alternative for the project, based on the conceptual channelization plans documented in the Traffic
Analysis Memorandum and approved by the CITY. The CONSULTANT assumes that the preliminary
plans will fit on four (4) “base sheets”, utilizing 11” by 17” sheets at 1” = 40’ scale. The Conceptual (10%)
Plans will be prepared using aerial photographs derived from a City of Renton flight conducted in 2012 as
the basemaps. Consequently, they will have a lower level of detail than typical roadway plans.
The Boeing Company has requested that the following specific elements be considered when developing
the Conceptual (10%) Plans.
Boeing Manhole along N Park Avenue Extension
If N Park Avenue is extended, an existing Boeing manhole in the alignment must maintain safe
access for personnel. The manhole may have to be relocated.
No additional splicing of electrical system that is servicing Boeing
NE Boeing entry/egress
90-foot truck accessibility must be maintained.
No impact to Boeing material and vehicle traffic
Safe and comparable pedestrian egress is maintained
Boeing direct access to substation
Maintain adequate line-of-sight of Boeing asset
Maintain adequate security of Boeing asset
No impact to railway/BNSF deliveries
Seamless implementation / no impacts to production
1:1 solution for contractor laydown / parking impacts
At this time a total of up to five (5) plan sheets (based on four (4) base sheets) are assumed as necessary
for the preliminary plans. These preliminary plans will be used as a basis for development of detailed plans
in the PS&E phase of the project, and to develop a budget level opinion of cost for the project. Specific
preliminary plans are anticipated to consist of the following elements:
6.1 Typical Roadway Sections (one (1) sheet, to scale with vertical scale exaggerated as
needed/applicable)
6.2 Roadway Paving and Channelization Plans (four (4) sheets)
The CONSULTANT will prepare and submit to the CITY Conceptual (10%) Paving and Channelization
Plans for the project. These plans will illustrate the project footprint of the proposed roadway
improvements and will include horizontal and vertical alignment information, paving limits, limits of cut/fill
required, earth retaining systems, and channelization. The CONSULTANT will make recommendations
for conceptual (10%) right-of-way needs from these plans, with final determination to be made by the
CITY. Existing utility features will be shown in halftone (screened).
6.3 Conceptual (10%) Roadway Opinion of Cost
The CONSULTANT will prepare and submit to the CITY a Conceptual (10%) Opinion of Cost for the
proposed roadway improvements based on the Conceptual (10%) Roadway Plans, and will include
allowances for acquisition of right-of-way. The opinion of cost will be based on unit prices, and
AGENDA ITEM #6. d)
incorporate a 35% contingency to account for the level of completeness of plan preparation, and to reflect
past experience on similar projects within the region.
The CONSULTANT will prepare and submit to the CITY a draft set of the Conceptual (10%) Roadway
Plans and Conceptual (10%) Roadway Opinion of Cost for review and comment by CITY staff. CITY staff
will consolidate all comments into one (1) package for response by the CONSULTANT. The
CONSULTANT will prepare a proposed response to each comment received, and then conduct one (1)
meeting with CITY staff to reconcile any outstanding comments. After reconciling comments at this
meeting, the CONSULTANT will prepare and submit a final set of Conceptual (10%) Roadway Plans and
Opinion of Cost.
Deliverables:
Draft Conceptual (10%) Roadway Plans (half size, 1”=40’ scale) and Conceptual (10%) Roadway
Opinion of Cost, in electronic PDF format and five (5) hard copies, delivered by US Mail.
Final Conceptual (10%) Roadway Plans (half size, 1”=40’ scale) and Conceptual (10%) Roadway
Opinion of Cost, in electronic PDF format and five (5)hard copies, delivered by US Mail.
Task 7 – Conceptual (10%) Transit Facility Design
The CONSULTANT will prepare and submit to the CITY Conceptual (10%) Transit Facility Plans for two
(2) locations suitable for a King County Metro (KCM) RapidRide facility. These conceptual plans will be
prepared on aerial maps derived from a City of Renton flight conducted in 2012. One concept would be
located between the BNSF railroad, Logan Avenue N, 757th Avenue, and Garden Avenue on the site that
was historically Boeing’s truck inspection area (and currently serves as a construction staging area for
Boeing). The other would be a paired set of in-line RapidRide stops on Logan Avenue N between 757th
Avenue and Garden Avenue for the eastbound and westbound directions. It is assumed that the
conceptual plans for each configuration will fit on one (1) “base sheet”, utilizing 11” by 17” sheets at
approximately 1” = 40’ scale. The Conceptual (10%) Plans will be prepared using aerial photographs
derived from a City of Renton flight conducted in 2012 as the basemaps. Consequently, they will have a
lower level of detail than typical roadway plans.
7.1 Transit Facility Paving and Channelization Plans (two (2) sheets)
The CONSULTANT will prepare and submit to the CITY Conceptual (10%) Paving and Channelization
Plans for the project. These plans will illustrate the project footprint of the proposed transit facility. The
CONSULTANT will make recommendations for conceptual (10%) right-of-way needs from these plans,
with final determination to be made by the CITY. No existing utility features will be included, unless
available from the City’s GIS system.
7.2 Conceptual (10%) Transit Facility Opinion of Cost
The CONSULTANT will prepare and submit to the CITY a Conceptual (10%) Opinion of Cost for the
proposed transit facility based on the Conceptual (10%) Transit Facility Plans, and will include allowances
for acquisition of right-of-way. The opinion of cost will be based on unit prices, and incorporate a 35%
contingency to account for the level of completeness of plan preparation, and to reflect past experience
on similar projects within the region.
AGENDA ITEM #6. d)
The CONSULTANT will prepare and submit to the CITY a draft set of the Conceptual (10%) Transit
Facility Plans and Conceptual (10%) Transit Facility Opinion of Cost for review and comment by CITY
staff. CITY staff will consolidate all comments into one (1) package for response by the CONSULTANT.
The CONSULTANT will prepare a proposed response to each comment received, and then conduct one
(1) meeting with CITY staff to reconcile any outstanding comments. After reconciling comments at this
meeting, the CONSULTANT will prepare and submit a final set of Conceptual (10%) Transit Facility Plans
and Opinion of Cost.
Deliverables:
Draft Conceptual (10%) Transit Facility Plans (half size, 1”=40’ scale) and Conceptual (10%) Transit
Facility Opinion of Cost, in electronic PDF format and five (5) hard copies, delivered by US Mail.
Final Conceptual (10%) Transit Facility Plans (half size, 1”=40’ scale) and Conceptual (10%) Transit
Facility Opinion of Cost, in electronic PDF format and five (5) hard copies, delivered by US Mail.
Task 8 – BNSF/UTC Input
In order to extend N Park Avenue BNSF will require a construction and maintenance agreement with
the CITY for an at-grade crossing of their right-of-way and rail tracks. This task will focus on supplying
the required information for the agreement. For this phase, the CONSULTANT will perform the
following tasks:
8.1 The CONSULTANT will organize and attend one meeting with BNSF and UTC representatives
on site. This meeting will be to present the project’s Conceptual (10%) Roadway Plans, and
project status, and to receive feedback from BNSF regarding the proposed project. It is assumed
that up to 1 additional one-hour meeting will be held with BNSF and/or the UTC involving up to
two (2) CONSULTANT team members at each of the meetings.
8.2 The CONSULTANT will assist the CITY in preparing a UTC at-grade crossing permit application
for submittal by BNSF.
8.3 The CONSULTANT will assist the CITY in preparing a Construction and Maintenance Agreement
between the CITY and BNSF together with a Permanent Easement for the railroad crossing.
Deliverables:
Attendance of up to two (2) staff members for each BNSF/UTC Meeting.
Meeting Agendas for BNSF/UTC Meetings, submitted via e-mail in MS Word format at least two
(2) days before each meeting. – Up to two (2) meeting agendas will be prepared.
Meeting Minutes for BNSF/UTC meetings, submitted via e-mail in PDF format within three (3)
working days of the meetings. – Up to two (2) BNSF Meeting minutes will be prepared.
Assistance in preparation of a UTC at-grade crossing permit application.
Assistance in preparation of a Construction and Maintenance Agreement between the CITY and
BNSF.
Preparation of a Permanent Easement for the railroad crossing.
AGENDA ITEM #6. d)
Task 9 – Design Report
9.1 Prepare Design Report
The CONSULTANT will prepare both a draft and a final Design Report for the project. The draft Design
Report will be circulated to CITY staff for review and comment. CITY staff will consolidate all comments
into one (1) package for response by the CONSULTANT. The CONSULTANT will prepare a proposed
response to each comment received, and then conduct one (1) meeting with CITY staff to reconcile any
outstanding comments. After reconciling comments at this meeting, the CONSULTANT will prepare and
submit a final Design Report.
In the Design Report, the CONSULTANT will document and summarize preliminary design information
for the proposed final design of the proposed improvements. The Design Report will identify the project’s
design criteria on elements such as lane widths, design and posted speeds, intersection configuration, and
stormwater criteria. The Memoranda developed under other task elements will be included as appendices.
The Design Report will also document the public involvement process. The Design Report will consist of
the following elements:
Design Report Main Body Sections:
Executive Summary, succinctly describing proposed improvements
Project Background, Purpose, and Objectives
Design Criteria, including:
o Design year
o Posted speed
o Design speed
o Design vehicle
o Geometric features
Summary of Alternatives Considered (Reference Appendices)
Summary of Traffic Analysis (Reference Appendices)
Description of Proposed Improvements, including:
o Proposed roadway section
o Intersection configuration
o Pedestrian facilities
o Bicycle facilities
o Utility impacts
o Illumination
o Signals
o Landscaping
Summary of Stakeholder Outreach Activities (Reference Appendices)
Considerations for Final Design
Design Report Appendices
Draft Alternative Plans (See Task 3)
Traffic Analysis Technical Memorandum (See Task 4)
Draft UTC at-grade crossing permit application.
Draft Construction and Maintenance Agreement between the CITY and BNSF.
Draft Permanent Easement for the railroad crossing.
Collected Stakeholder Outreach Meeting Minutes, including:
o Meeting Minutes from all Stakeholder Coordination Meetings (See Task 5)
AGENDA ITEM #6. d)
o Meeting Minutes from all BNSF Coordination Meetings (See Task 8)
Task 10 - Management Reserve
Additional services may be performed by the CONSULTANT at the request of the CITY, but only after
written authorization has been given by the CITY defining the Scope of Services to be performed.
ITEMS TO BE PREPARED AND/OR FURNISHED BY THE CONSULTANT:
1. See deliverables under each task.
2. Right of entry to Boeing and BNSF facilities
ITEMS TO BE FURNISHED BY THE CITY:
1. Copies of all previous studies and environmental documentation of the project.
2. Copies of plans, profiles, cross sections, field topographic survey notes or documents available to
the City that will aid in the preparation of the plans and studies within the limits of the project.
3. Additional traffic counts as needed.
4. Copy of the City’s Synchro AM and PM models for the project area.
5. Output from the City’s Traffic Demand Model for the base and forecast 2040 years.
6. As-built information of existing plans
7. Digital orthophotography with datum statement and survey control points used.
8. 2040 PM Peak hour intersection traffic volumes for traffic analysis.
9. Meeting rooms for public meetings.
10. The CITY will be responsible for the printing, postage, and mailing of information to the
community.
11. The CITY will provide relevant local land use and zoning documents.
12. The CITY will provide relevant digital maps available through the City’s GIS including but not
limited to: 1) existing land use, 2) Comprehensive Land Use Map, 3) zoning map, 4) aerial
photography, 5) utilities, and 6) other maps as applicable.
DESIGN CRITERIA:
The CITY will work with the CONSULTANT to develop the basic premises and criteria for the design.
Reports and plans, to the extent feasible, will be developed in accordance with the latest edition and
amendments of the following:
1. AASHTO 2010, “A Policy of Geometric Design of Highways and Streets.”
2. WSDOT, “Standard Specifications for Road and Bridge Construction.”
3. WSDOT, “Design Manual.”
4. WSDOT, “Materials Laboratory Outline.”
5. WSDOT, “Construction Manual.”
6. WSDOT, “Local Agency Guidelines.”
7. Highway Research Board’s Manual entitled “Highway Capacity.”
8. FHWA and WSDOT, “Manual on Uniform Traffic Control Devices for Streets and Highways.”
9. Standard drawings prepared by City of Renton and furnished to the Consultant will be used as a
guide in all cases where they fit design conditions and where no City of Renton standard drawings
are applicable; WSDOT Standard Plans will be used as a default.
AGENDA ITEM #6. d)
10. AASHTO “Guide for the Development of Bicycle Facilities.”
11. AASHTO 1993 “Guide for the Design of Pavement Structures”
12. 11. WSDOT Highway Runoff Manual
13. 12. WSDOT Hydraulics Manual
14. King County Surface Water Design Manual
15. 2012 Department of Ecology Stormwater Management Manual for Western Washington
16. City of Renton Municipal Code
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit B Page 1 of 1
Revised 10/30/2014
Exhibit B
DBE Participation
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit C Page 1 of 4
Revised 10/30/2014
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I. Surveying, Roadway Design & Plans Preparation Section
A. Survey Data
B. Roadway Design Files
C. Computer Aided Drafting Files
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit C Page 2 of 4
Revised 10/30/2014
D. Specify the Agency’s Right to Review Product with the Consultant
E. Specify the Electronic Deliverables to Be Provided to the Agency
F. Specify What Agency Furnished Services and Information Is to Be Provided
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit C Page 3 of 4
Revised 10/30/2014
II. Any Other Electronic Files to Be Provided
III. Methods to Electronically Exchange Data
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit C Page 4 of 4
Revised 10/30/2014
A. Agency Software Suite
B. Electronic Messaging System
C. File Transfers Format
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit D Page 1 of 1
Revised 10/30/2014
Exhibit D
Prime Consultant Cost Computations
Agreement Number:
AGENDA ITEM #6. d)
Consultant Fee Determination Summary
2707 Colby Avenue, Suite 900, Everett, WA 98201 | P 425.252.7700
Project: N Park Avenue Extension
Client: City of Renton
Hourly Costs Plus Fixed Fee Estimate
Classification Hours Rate Amount
Principal 107.00 79.52 $8,509
Sr. Associate 52.00 54.86 $2,853
Sr. Engineer / Mgr 285.00 58.71 $16,732
Engineer II 431.00 32.03 $13,805
Lead Technician/Designer 90.00 34.67 $3,120
Professional Land Survey II 8.00 40.80 $326
Accountant 6.00 33.08 $198
Clerical 32.00 19.33 $619
Total Direct Salary Costs 1,011.00 $46,162
Overhead @ 183.94% $84,911
Fixed Fee @ 32.00% $14,772
Total Labor Costs $145,845
Reimbursables
Expenses Amount
Traffic Counts/Parking Invent. $1,200.00
Reproduction - Reimbursed $150.00
Total Expenses $1,350.00
In-House Costs Qty Rate Amount
Mileage - $.535 300 $0.535 $160.00
CADD/Computer 82 $10.000 $820.00
GIS 8 $15.000 $120.00
Total In-House Costs $1100.00
Other
Management Reserve $11,360.00
Total Other Costs $11,360.00
CONTRACT TOTAL $159,655.00
Rates shown reflect the typical compensation rate of employees assigned to the billing category listed. Each category may have
multiple employees assigned to that billing category and each employee may have a different hourly rate of pay. Employee
compensation is subject to adjustment in June of each calendar year.
Prepared By: Peter G De Boldt Date: April 11, 2017
AGENDA ITEM #6. d)
AGENDA ITEM #6. d)
AGENDA ITEM #6. d)
AGENDA ITEM #6. d)
AGENDA ITEM #6. d)
AGENDA ITEM #6. d)
AGENDA ITEM #6. d)
AGENDA ITEM #6. d)
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit E Page 1 of 1
Revised 10/30/2014
Exhibit E
Sub-consultant Cost Computations
There isn’t any sub-consultant participation at this time. The CONSULTANT shall not sub-contract for
the performance of any work under this AGREEMENT without prior written permission of the AGENCY.
Refer to section VI “Sub-Contracting” of this AGREEMENT.
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit F Page 1 of 1
Revised 10/30/2014
Exhibit F
Title VI Assurances
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors
in interest agrees as follows:
1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations,
Part 21, as they may be amended from time to time (hereinafter referred to as the “REGULATIONS”),
which are herein incorporated by reference and made a part of this AGREEMENT.
2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention
of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT
shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS, including employment practices when this AGREEMENT covers a program set forth
in Appendix B of the REGULATIONS.
3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub-contract, including procurement of materials or leases of equipment, each potential sub-
consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT’s obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color,
sex, or national origin.
4. Information and Reports: The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the AGENCY, the
STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such
REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall
so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has
made to obtain the information.
5. Sanctions for Non-compliance: In the event of the CONSULTANT’s non-compliance with the non-
discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions
as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to:
• Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT
complies, and/or;
• Cancellation, termination, or suspension of this AGREEMENT, in whole or in part.
6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through
(5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the
REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with,
litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request
the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in
addition, the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States.Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G
Certification Documents
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of _______________________________
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G-4 Certificate of Current Cost or Pricing Data
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the Vice President and duly authorized representative of the firm of whose address is
and that neither the above firm nor I have:
a)Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b)Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c)Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any);
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Consultant (Firm Name)
Signature (Authorized Official of Consultant)Date
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-1(b) Certification of
I hereby certify that I am the:
Other
of the , and
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind; except as hereby expressly stated (if any):
I acknowledge that this certificate is to be furnished to the
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Signature Date
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
D. Have not within a three (3) year period preceding this application / proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II. Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Consultant (Firm Name)
Signature (Authorized Official of Consultant)Date
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub-contracts, which exceed $100,000,
and that all such sub-recipients shall certify and disclose accordingly.
Consultant (Firm Name)
Signature (Authorized Official of Consultant)Date
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit G Page 1 of 1
Revised 10/30/2014
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section
2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted,
either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer ’s
representative in support of * are accurate, complete, and current
as of **.
This certification includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing
rate AGREEMENT’s between the offer or and the Government that are part of the proposal.
Firm:
Signature Title
Date of Execution***:
*Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.)
**Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit H Page 1 of 1
Revised 10/30/2014
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations
and Insurance of this Agreement is amended to $.
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of $.
Such insurance coverage shall be evidenced by one of the following methods:
• Certificate of Insurance.
• Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund, safeguards established for payment
from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed
$1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted
to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes: Cost of added insurance requirements: $.
• Include all costs, fee increase, premiums.
• This cost shall not be billed against an FHWA funded project.
• For final contracts, include this exhibit.
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit I Page 1 of 2
Revised 10/30/2014
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency’s Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the Agency’s
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work; photographs, records of labor, materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design
error(s), there are three possible scenarios:
• It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
• It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
the consultant’s agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
reimbursements. No further action is required.
• There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit I Page 2 of 2
Revised 10/30/2014
Step 5 Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General’s Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
• If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount
of federal participation in the agreed upon resolution of the issue.
• If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit J Page 1 of 2
Revised 10/30/2014
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s claim(s) are a total
of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s)
that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency’s project manager.
The consultant’s claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with
the additional work; and
• Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency’s project manager. The project manager will review the consultant’s claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the Agency’s
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim. After the request has been approved, the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures.
Agreement Number:
AGENDA ITEM #6. d)
WSDOT Form 140-089 EF Exhibit J Page 2 of 2
Revised 10/30/2014
Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s)
If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Agency’s summation of hours by classification for each firm that should be included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associated
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant’s
claim(s);
• Explanation to describe what has been instituted to preclude future consultant claim(s); and
• Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number:
AGENDA ITEM #6. d)
AB - 1892
City Council Regular Meeting - 24 Apr 2017
SUBJECT/TITLE: Agreement for the Kennydale Lakeline Sewer System Evaluation
Phase 2A – Condition Assessment Project with Carollo Engineering,
Inc.
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Utility Systems Division
STAFF CONTACT: Dave Christensen, Wastewater Engineering Manager
EXT.: 7212
FISCAL IMPACT SUMMARY:
Funding for this contract in the amount of $961,055 is available from the approved 2017 -2018 Wastewater
Capital Improvement Program Kennydale Lakeline Sewer System Evaluation Project budget
(426.465508/465512). The total project budget in 2017 for this project is $1,700,000, of which $1,000,000 is
estimated for the Phase 2A costs with the remaining $700,000 covering Phase 2B work and staff costs.
SUMMARY OF ACTION:
The Kennydale Lakeline was initially installed in the early 1970s to provide sanitary sewer service to those
homes that front on Lake Washington from the north end of Gene Coulon Beach Park to the south end of
Barbee Mill. As it approaches 50 years of life it is important for the City to complete a comprehensive
evaluation of the lakeline system, including a condition assessment. Phase 1 (CAG-16-151) of the system
evaluation concentrated on the initial collection of data, initial in-lake analysis and full development of the
scope for the remaining comprehensive evaluation. Phase 2A will focus on site mapping, site conditions,
condition assessment and operations and maintenance. Phase 2B will perform an alternatives analysis and
produce an implementation plan for both short and long term actions associated with the lakeline system.
A lot of the work needed to be performed for Phase 2A will be performed in -lake, which has significant
permitting and implementation costs associated with it. Under this agreement, the consultant will obtain the
permitting necessary to perform the work for both Phases 2A and 2B. The consultant will also provide a fully
developed hydraulic analysis of the system that will be instrumental as we develop strategies and alternatives
in Phase 2B.
Carollo Engineering, Inc. was selected through an RFP/SOQ process in 2016 to perform this work.
EXHIBITS:
A. Agreement
B. Vicinity Map
STAFF RECOMMENDATION:
Execute the agreement for the Kennydale Lakeline Sewer System Evaluation Phase 2A – Condition Assessment
Project with Carollo Engineering, Inc. in the amount of $961,055.
AGENDA ITEM #6. e)
THISAGREEMENT,datedApril3,2017,isbyandbetweentheCityofRenton(“City”),aWashingtonmunicipalcorporation,andCarolloEngineers,Inc.(“Consultant”),aDelawareCorporation.TheCityandtheConsultantarereferredtocollectivelyinthisAgreementasthe“Parties.”OncefullyexecutedbytheParties,thisAgreementiseffectiveasofthelastdatesignedbybothparties.1.ScopeofWork:ConsultantagreestoprovideengineeringservicesasspecifiedinExhibitA,whichisattachedandincorporatedhereinandmayhereinafterbereferredtoasthe“Work.”2.ChangesinScopeofWork:TheCity,withoutinvalidatingthisAgreement,mayorderchangestotheWorkconsistingofadditions,deletionsormodifications.AnysuchchangestotheWorkshallbeorderedbytheCityinwritingandtheCompensationshallbeequitablyadjustedconsistentwiththeratessetforthinExhibitBorasotherwisemutuallyagreedbytheParties.3.TimeofPerformance:ConsultantshallcommenceperformanceoftheAgreementpursuanttotheschedule(s)setforthinExhibitC.AllWorkshallbeperformedbynolaterthanApril30,2018.4.Compensation:A.Amount.TotalcompensationtoConsultantforWorkprovidedpursuanttothisAgreementshallnotexceed$961,055,plusanyapplicablestateandlocalsalestaxes.CompensationshallbepaidbaseduponWorkactuallyperformedaccordingtotherate(s)oramountsspecifiedinExhibitB.TheConsultantagreesthatanyhourlyorflatratechargedbyitforitsWorkshallremainlockedatthenegotiatedrate(s)unlessotherwiseagreedtoinwritingorprovidedinExhibitD.Exceptasspecificallyprovidedherein,theConsultantshallbesolelyresponsibleforpaymentofanytaxesimposedasaresultoftheperformanceandpaymentofthisAgreement.B.MethodofPayment.OnamonthlyornolessthanquarterlybasisduringanyquarterinwhichWorkisperformed,theConsultantshallsubmitavoucherorinvoiceinaCITYOFentonEAGREEMENTFORTHEKENNYDALELAKELINESEWERSYSTEMEVALUATIONPHASE2A—CONDITIONASSESSMENTCAG-17-AGENDA ITEM #6. e)
formspecifiedbytheCity,includingadescriptionofwhatWorkhasbeenperformed,thenameofthepersonnelperformingsuchWork,andanyhourlylaborchargerateforsuchpersonnel.TheConsultantshallalsosubmitafinalbilluponcompletionofallWork.PaymentshallbemadebytheCityforWorkperformedwithinthirty(30)calendardaysafterreceiptandapprovalbytheappropriateCityrepresentativeofthevoucherorinvoice.IftheConsultant’sperformancedoesnotmeettherequirementsofthisAgreement,theConsultantwillcorrectormodifyitsperformancetocomplywiththeAgreement.TheCitymaywithholdpaymentforworkthatdoesnotmeettherequirementsofthisAgreement.C.EffectofPayment.PaymentforanypartoftheWorkshallnotconstituteawaiverbytheCityofanyremediesitmayhaveagainsttheConsultantforfailureoftheConsultanttoperformtheWorkorforanybreachofthisAgreementbytheConsultant.D.Non-AppropriationofFunds.IfsufficientfundsarenotappropriatedorallocatedforpaymentunderthisAgreementforanyfuturefiscalperiod,theCityshallnotbeobligatedtomakepaymentsforWorkoramountsincurredaftertheendofthecurrentfiscalperiod,andthisAgreementwillterminateuponthecompletionofallremainingWorkforwhichfundsareallocated.NopenaltyorexpenseshallaccruetotheCityintheeventthisprovisionapplies.5.Termination:A.TheCityreservestherighttoterminatethisAgreementatanytime,withorwithoutcausebygivingten(10)calendardays’noticetotheConsultantinwriting.Intheeventofsuchterminationorsuspension,allfinishedorunfinisheddocuments,data,studies,worksheets,modelsandreports,orothermaterialpreparedbytheConsultantpursuanttothisAgreementshallbesubmittedtotheCity,ifanyarerequiredaspartoftheWork.B.IntheeventthisAgreementisterminatedbytheCity,theConsultantshallbeentitledtopaymentforallhoursworkedtotheeffectivedateoftermination,lessallpaymentspreviouslymade.IftheAgreementisterminatedbytheCityafterpartialperformanceofWorkforwhichtheagreedcompensationisafixedfee,theCityshallpaytheConsultantanequitableshareofthefixedfee.ThisprovisionshallnotpreventtheCityfromseekinganylegalremediesitmayhavefortheviolationornonperformanceofanyoftheprovisionsofthisAgreementandsuchchargesduetotheCityshallbedeductedfromthefinalpaymentduetheConsultant.NopaymentshallbemadebytheCityforanyexpensesincurredorworkdonefollowingtheeffectivedateofterminationunlessauthorizedinadvanceinwritingbytheCity.6.WarrantiesAndRightToUseWorkProduct:ConsultantrepresentsandwarrantsthatConsultantwillperformallWorkidentifiedinthisAgreementinaprofessionalandPage2of100AGENDA ITEM #6. e)
workmanlikemannerandinaccordancewithallreasonableandprofessionalstandardsandlaws.Compliancewithprofessionalstandardsincludes,asapplicable,performingtheWorkincompliancewithapplicableCitystandardsorguidelines(e.g.designcriteriaandStandardPlansforRoad,BrideandMunicipalConstruction).Professionalengineersshallcertifyengineeringplans,specifications,plats,andreports,asapplicable,pursuanttoRCW18.43.070.ConsultantfurtherrepresentsandwarrantsthatallfinalworkproductcreatedforanddeliveredtotheCitypursuanttothisAgreementshallbetheoriginalworkoftheConsultantandfreefromanyintellectualpropertyencumbrancewhichwouldrestricttheCityfromusingtheworkproduct.ConsultantgrantstotheCityanon-exclusive,perpetualrightandlicensetouse,reproduce,distribute,adapt,modify,anddisplayallfinalworkproductproducedpursuanttothisAgreement.TheCity’sorother’sadaptation,modificationoruseofthefinalworkproductsotherthanforthepurposesofthisAgreementshallbewithoutliabilitytotheConsultant.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.7.RecordMaintenance:TheConsultantshallmaintainaccountsandrecords,whichproperlyreflectalldirectandindirectcostsexpendedandWorkprovidedintheperformanceofthisAgreementandretainsuchrecordsforaslongasmayberequiredbyapplicableWashingtonStaterecordsretentionlaws,butinanyeventnolessthansixyearsaftertheterminationofthisAgreement.TheConsultantagreestoprovideaccesstoandcopiesofanyrecordsrelatedtothisAgreementasrequiredbytheCitytoauditexpendituresandchargesand/ortocomplywiththeWashingtonStatePublicRecordsAct(Chapter42.56RCW).TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.8.PublicRecordsCompliance:TothefullextenttheCitydeterminesnecessarytocomplywiththeWashingtonStatePublicRecordsAct,ConsultantshallmakeaduediligentsearchofallrecordsinitspossessionorcontrolrelatingtothisAgreementandtheWork,including,butnotlimitedto,e-mail,correspondence,notes,savedtelephonemessages,recordings,photos,ordrawingsandprovidethemtotheCityforproduction.IntheeventConsultantbelievessaidrecordsneedtobeprotectedfromdisclosure,itmay,atConsultant’sownexpense,seekjudicialprotection.Consultantshallindemnify,defend,andholdharmlesstheCityforallcosts,includingattorneys’fees,attendanttoanyclaimorlitigationrelatedtoaPublicRecordsActrequestforwhichConsultanthasresponsiverecordsandforwhichConsultanthaswithheldrecordsorinformationcontainedtherein,ornotprovidedthemtotheCityinatimelymanner.ConsultantshallproducefordistributionanyandallrecordsresponsivetothePublicRecordsActrequestinatimelymanner,unlessthoserecordsareprotectedbycourtorder.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.9.IndependentContractorRelationship:A.TheConsultantisretainedbytheCityonlyforthepurposesandtotheextentsetforthinthisAgreement.ThenatureoftherelationshipbetweentheConsultantandPage3ofloAGENDA ITEM #6. e)
theCityduringtheperiodoftheWorkshallbethatofanindependentcontractor,notemployee.TheConsultant,nottheCity,shallhavethepowertocontrolanddirectthedetails,mannerormeansofWork.Specifically,butnotbymeansoflimitation,theConsultantshallhavenoobligationtoworkanyparticularhoursorparticularschedule,unlessotherwiseindicatedintheScopeofWorkorwhereschedulingofattendanceorperformanceismutuallyarrangedduetothenatureoftheWork.ConsultantshallretaintherighttodesignatethemeansofperformingtheWorkcoveredbythisagreement,andtheConsultantshallbeentitledtoemployotherworkersatsuchcompensationandsuchotherconditionsasitmaydeemproper,provided,however,thatanycontractsomadebytheConsultantistobepaidbyitalone,andthatemployingsuchworkers,itisactingindividuallyandnotasanagentfortheCity.B.TheCityshallnotberesponsibleforwithholdingorotherwisedeductingfederalincometaxorSocialSecurityorcontributingtotheStateIndustrialInsuranceProgram,orotherwiseassumingthedutiesofanemployerwithrespecttoConsultantoranyemployeeoftheConsultant.C.IftheConsultantisasoleproprietorshiporifthisAgreementiswithanindividual,theConsultantagreestonotifytheCityandcompleteanyrequiredformiftheConsultantretiredunderaStateofWashingtonretirementsystemandagreestoindemnifyanylossestheCitymaysustainthroughtheConsultant’sfailuretodoso.10.HoldHarmless:TheConsultantagreestorelease,indemnify,defend,andholdharmlesstheCity,electedofficials,employees,officers,representatives,andvolunteersfromanyandallclaims,demands,actions,suits,causesofaction,arbitrations,mediations,proceedings,judgments,awards,injuries,damages,liabilities,taxes,losses,fines,fees,penalties,expenses,attorney’sorattorneys’fees,costs,and/orlitigationexpensestoorbyanyandallpersonsorentities,arisingfrom,resultingfrom,orrelatedtothenegligentacts,errorsoromissionsoftheConsultantinitsperformanceofthisAgreementorabreachofthisAgreementbyConsultant,exceptforthatportionoftheclaimscausedbytheCity’ssolenegligence.ShouldacourtofcompetentjurisdictiondeterminethatthisagreementissubjecttoRCW4.24.115,(Validityofagreementtoindemnifyagainstliabilityfornegligencerelativetoconstruction,alteration,improvement,etc.,ofstructureorimprovementattachedtorealestate...)then,intheeventofliabilityfordamagesarisingoutofbodilyinjurytopersonsordamagestopropertycausedbyorresultingfromtheconcurrentnegligenceoftheConsultantandtheCity,itsofficers,officials,employeesandvolunteers,Consultant’sliabilityshallbeonlytotheextentofConsultant’snegligence.ItisfurtherspecificallyandexpresslyunderstoodthattheindemnificationprovidedinthisAgreementconstituteConsultant’swaiverofimmunityundertheIndustrial—i).•Page4oflOjIiAGENDA ITEM #6. e)
InsuranceAct,RCWTitle51,solelyforthepurposesofthisindemnification.ThePartieshavemutuallynegotiatedandagreedtothiswaiver.TheprovisionsofthissectionshallsurvivetheexpirationorterminationofthisAgreement.11.GiftsandConflicts:TheCity’sCodeofEthicsandWashingtonStatelawprohibitCityemployeesfromsoliciting,accepting,orreceivinganygift,gratuityorfavorfromanyperson,firmorcorporationinvolvedinacontractortransaction.ToensurecompliancewiththeCity’sCodeofEthicsandstatelaw,theConsultantshallnotgiveagiftofanykindtoCityemployeesorofficials.ConsultantalsoconfirmsthatConsultantdoesnothaveabusinessinterestoraclosefamilyrelationshipwithanyCityofficeroremployeewhowas,is,orwillbeinvolvedinselectingtheConsultant,negotiatingoradministeringthisAgreement,orevaluatingtheConsultant’sperformanceoftheWork.12.CityofRentonBusinessLicense:TheConsultantshallobtainaCityofRentonBusinessLicensepriortoperforminganyWorkandmaintainthebusinesslicenseingoodstandingthroughoutthetermofthisagreementwiththeCity.Informationregardingacquiringacitybusinesslicensecanbefoundat:http://rentonwa.gov/business/default.aspx?id=548&mid=328.InformationregardingStatebusinesslicensingrequirementscanbefoundat:http://dor.wa.gov/content/doingbusiness/registermybusiness/13.Insurance:Consultantshallsecureandmaintain:A.Commercialgeneralliabilityinsuranceintheminimumamountsof$1,000,000foreachoccurrence/$2,000,000aggregatefortheTermofthisAgreement.B.IntheeventthatWorkdeliveredpursuanttothisAgreementeitherdirectlyorindirectlyinvolveorrequireProfessionalServices,ProfessionalLiability,ErrorsandOmissionscoverageshallbeprovidedwithminimumlimitsof$1,000,000peroccurrence.“ProfessionalServices”,forthepurposeofthissection,shallmeananyWorkprovidedbyalicensedprofessionalorWorkthatrequiresaprofessionalstandardofcare.C.Workers’compensationcoverage,asrequiredbytheIndustrialInsurancelawsoftheStateofWashington,shallalsobesecured.D.CommercialAutomobileLiabilityforowned,leased,hiredornon-owned,leased,hiredornon-owned,withminimumlimitsof$1,000,000peroccurrencecombinedsinglelimit,iftherewillbeanyuseofConsultant’svehiclesontheCity’sPremisesbyoronbehalfoftheCity,beyondnormalcommutes.Page5of10AGENDA ITEM #6. e)
E.ConsultantshallnametheCityasanAdditionalInsuredonitscommercialgeneralliabilitypolicyonanon-contributoryprimarybasis.TheCity’sinsurancepoliciesshallnotbeasourceforpaymentofanyConsultantliability,norshallthemaintenanceofanyinsurancerequiredbythisAgreementbeconstruedtolimittheliabilityofConsultanttothecoverageprovidedbysuchinsuranceorotherwiselimittheCity’srecoursetoanyremedyavailableatlaworinequity.F.SubjecttotheCity’sreviewandacceptance,acertificateofinsuranceshowingtheproperendorsements,shallbedeliveredtotheCitybeforeperformingtheWork.G.ConsultantshallprovidetheCitywithwrittennoticeofanypolicycancellation,withintwo(2)businessdaysoftheirreceiptofsuchnotice.14.Delays:ConsultantisnotresponsiblefordelayscausedbyfactorsbeyondtheConsultant’sreasonablecontrol.WhensuchdelaysbeyondtheConsultant’sreasonablecontroloccur,theCityagreestheConsultantisnotresponsiblefordamages,norshalltheConsultantbedeemedtobeindefaultoftheAgreement.15.SuccessorsandAssigns:NeithertheCitynortheConsultantshallassign,transferorencumberanyrights,dutiesorinterestsaccruingfromthisAgreementwithoutthewrittenconsentoftheother.16.Notices:AnynoticerequiredunderthisAgreementwillbeinwriting,addressedtotheappropriatepartyattheaddresswhichappearsbelow(asmodifiedinwritingfromtimetotimebysuchparty),andgivenpersonally,byregisteredorcertifiedmail,returnreceiptrequested,byfacsimileorbynationallyrecognizedovernightcourierservice.Timeperiodfornoticesshallbedeemedtohavecommenceduponthedateofreceipt,EXCEPTfacsimiledeliverywillbedeemedtohavecommencedonthefirstbusinessdayfollowingtransmission.EmailandtelephonemaybeusedforpurposesofadministeringtheAgreement,butshouldnotbeusedtogiveanyformalnoticerequiredbytheAgreement.CITYOFkENTONCONSULTANTDaveChristensenLaraRKammereck1055SouthGradyWay1218ThirdAye,Suite1600Renton,WA98057Seattle,WA98101Phone:(425)430-7212Phone:206-684-6532dchristensen@rentonwa.govIkammereck@carollo.comFax:(425)430-7241Fax:206-903-041917.DiscriminationProhibited:ExcepttotheextentpermittedbyabonahUeoccupationalqualification,theConsultantagreesasfollows:Page6of10AGENDA ITEM #6. e)
A.Consultant,andConsultant’sagents,employees,representatives,andvolunteerswithregardtotheWorkperformedortobeperformedunderthisAgreement,shallnotdiscriminateonthebasisofrace,color,sex,religion,nationality,creed,maritalstatus,sexualorientationorpreference,age(exceptminimumageandretirementprovisions),honorablydischargedveteranormilitarystatus,orthepresenceofanysensory,mentalorphysicalhandicap,unlessbaseduponabonafideoccupationalqualificationinrelationshiptohiringandemployment,inemploymentorapplicationforemployment,theadministrationofthedeliveryofWorkoranyotherbenefitsunderthisAgreement,orprocurementofmaterialsorsupplies.B.TheConsultantwilltakeaffirmativeactiontoinsurethatapplicantsareemployedandthatemployeesaretreatedduringemploymentwithoutregardtotheirrace,creed,color,nationalorigin,sex,age,sexualorientation,physical,sensoryormentalhandicaps,ormaritalstatus.Suchactionshallinclude,butnotbelimitedtothefollowingemployment,upgrading,demotionortransfer,recruitmentorrecruitmentadvertising,layoffortermination,ratesofpayorotherformsofcompensationandselectionfortraining.C.IftheConsultantfailstocomplywithanyofthisAgreement’snon-discriminationprovisions,theCityshallhavetheright,atitsoption,tocanceltheAgreementinwholeorinpart.D.TheConsultantisresponsibletobeawareofandincompliancewithallfederal,stateandlocallawsandregulationsthatmayaffectthesatisfactorycompletionoftheproject,whichincludesbutisnotlimitedtofairlaborlaws,worker’scompensation,andTitleVIoftheFederalCivilRightsActof1964,andwillcomplywithCityofRentonCouncilResolutionNumber4085.18.Miscellaneous:Thepartiesherebyacknowledge:A.TheCityisnotresponsibletotrainorprovidetrainingforConsultant.B.Consultantwillnotbereimbursedforjobrelatedexpensesexcepttotheextentspecificallyagreedwithintheattachedexhibits.C.Consultantshallfurnishalltoolsand/ormaterialsnecessarytoperformtheWorkexcepttotheextentspecificallyagreedwithintheattachedexhibits.D.Intheeventspecialtraining,licensing,orcertificationisrequiredforConsultanttoprovideWorkhe/shewillacquireormaintainsuchathis/herownexpenseand,ifConsultantemploys,sub-contracts,orotherwiseassignstheresponsibilitytoperformtheWork,saidemployee/sub-contractor/assigneewillacquireandormaintainsuchtraining,licensing,orcertification.Page7of100AGENDA ITEM #6. e)
E.Thisisanon-exclusiveagreementandConsultantisfreetoprovidehis/herWorktootherentities,solongasthereisnointerruptionorinterferencewiththeprovisionofWorkcalledforinthisAgreement.F.Consultantisresponsibleforhis/herowninsurance,including,butnotlimitedtohealthinsurance.G.Consultantisresponsibleforhis/herownWorker’sCompensationcoverageaswellasthatforanypersonsemployedbytheConsultant.19.OtherProvisions:A.ApprovalAuthority.EachindividualexecutingthisAgreementonbehalfoftheCityandConsultantrepresentsandwarrantsthatsuchindividualsaredulyauthorizedtoexecuteanddeliverthisAgreementonbehalfoftheCityorConsultant.B.GeneralAdministrationandManagement.TheCity’sprojectmanagerisDaveChristensen.InprovidingWork,ConsultantshallcoordinatewiththeCity’scontractmanagerorhis/herdesignee.C.AmendmentandModification.ThisAgreementmaybeamendedonlybyaninstrumentinwriting,dulyexecutedbybothParties.D.Conflicts.IntheeventofanyinconsistenciesbetweenConsultantproposalsandthisAgreement,thetermsofthisAgreementshallprevail.Anyexhibits/attachmentstothisAgreementareincorporatedbyreferenceonlytotheextentofthepurposeforwhichtheyarereferencedwithinthisAgreement.TotheextentaConsultantpreparedexhibitconflictswiththetermsinthebodyofthisAgreementorcontainstermsthatareextraneoustothepurposeforwhichitisreferenced,thetermsinthebodyofthisAgreementshallprevailandtheextraneoustermsshallnotbeincorporatedherein.E.GoverningLaw.ThisAgreementshallbemadeinandshallbegovernedbyandinterpretedinaccordancewiththelawsoftheStateofWashingtonandtheCityofRenton.ConsultantandalloftheConsultant’semployeesshallperformtheWorkinaccordancewithallapplicablefederal,state,countyandcitylaws,codesandordinances.F.JointDraftingEffort.ThisAgreementshallbeconsideredforallpurposesaspreparedbythejointeffortsofthePartiesandshallnotbeconstruedagainstonepartyortheotherasaresultofthepreparation,substitution,submissionorothereventofnegotiation,draftingorexecution.———•I••Page8oflO‘-Jj•iAGENDA ITEM #6. e)
G.JurisdictionandVenue.AnylawsuitorlegalactionbroughtbyanypartytoenforceorinterpretthisAgreementoranyofitstermsorcovenantsshallbebroughtintheKingCountySuperiorCourtfortheStateofWashingtonattheMalengRegionalJusticeCenterinKent,KingCounty,Washington,oritsreplacementorsuccessor.H.Severability.Acourtofcompetentjurisdiction’sdeterminationthatanyprovisionorpartofthisAgreementisillegalorunenforceableshallnotcancelorinvalidatetheremainderofthisAgreement,whichshallremaininfullforceandeffect.I.SoleandEntireAgreement.ThisAgreementcontainstheentireagreementofthePartiesandanyrepresentationsorunderstandings,whetheroralorwritten,notincorporatedareexcluded.J.TimeisoftheEssence.TimeisoftheessenceofthisAgreementandeachandallofitsprovisionsinwhichperformanceisafactor.AdherencetocompletiondatessetforthinthedescriptionoftheWorkisessentialtotheConsultant’sperformanceofthisAgreement.K.Third-PartyBeneficiaries.NothinginthisAgreementisintendedto,norshallbeconstruedtogiveanyrightsorbenefitsintheAgreementtoanyoneotherthantheParties,andalldutiesandresponsibilitiesundertakenpursuanttothisAgreementwillbeforthesoleandexclusivebenefitofthePartiesandnooneelse.L.AssignsandSuccessors.ThePartieseachbindthemselves,theirpartners,successors,assigns,andlegalrepresentativestotheotherpartytothisAgreement,andtothepartners,successors,assigns,andlegalrepresentativesofsuchotherpartywithrespecttoallcovenantsoftheAgreement.M.Waivers.Allwaiversshallbeinwritingandsignedbythewaivingparty.Eitherparty’sfailuretoenforceanyprovisionofthisAgreementshallnotbeawaiverandshallnotpreventeithertheCityorConsultantfromenforcingthatprovisionoranyotherprovisionofthisAgreementinthefuture.WaiverofbreachofanyprovisionofthisAgreementshallnotbedeemedtobeawaiverofanypriororsubsequentbreachunlessitisexpresslywaivedinwriting.N.Counterparts.ThePartiesmayexecutethisAgreementinanynumberofcounterparts,eachofwhichshallconstituteanoriginal,andallofwhichwilltogetherconstitutethisoneAgreement.INWITNESSWHEREOF,thePartieshavevoluntarilyenteredintothisAgreementasofthedatelastsignedbythePartiesbelow.Page9oflOAGENDA ITEM #6. e)
CITYOFRENTONCONSULTANTBy:______________________________By:_________DenisLawLaraR.KammereckMayorVicePresidentDateDateAttestJasonA.SethCityClerkApprovedastoLegalFormShaneMoloneyRentonCityAttorneyAgreementFormUpdated01/31/2017Page10of100AGENDA ITEM #6. e)
ExhibitA-SCOPEOFWORKCITYOFRENTONKENNYDALELAKELINESEWERSYSTEMEVALUATIONPHASE2A-CONDITIONASSESSMENTSCOPEOFSERVICESThefollowingScopeofServiceshasbeendevelopedtoassisttheCityofRenton(City)withtheKennydaleLakelineSewerSystemEvaluation.TheobjectiveofthisprojectistoprovideacomprehensivesystemanalysisfortheKennydaleLakelineSewerSystem(LakelineSystem)thatwilladdresstheCity’sshortandlongtermissuesconcerningthesystem.ThefollowingtasksundertheScopeofServiceshavebeenpreparedbasedonCarolloEngineer’sTeam(Consultant)currentunderstandingoftheproposedprojectandon-goingdiscussionswithCitystaff.ThisphaseoftheScope,Phase2A,istodeterminetheconditionoftheLakelineanditslaterals,whichisanticipatedtobeconductedin2017and2018.Subsequentphaseswilladdressfieldactivitiesthatrequireadditionalpermitting,conductanalternativesanalysisforfutureimprovements,andpotentiallyrepairorrehabilitateinfrastructuretofacilitatetheoperationandmaintenanceoftheLakelineSystem.PROJECTBACKGROUNDTheLakelineSystemwasoriginallyconstructedin1972consistingofaflushstation,servicelaterals,flushline,andliftstation.Theflushlineconsistsofapproximately4,800linearfeetof8-and10-inchpipe,likelyductileiron(Dl),and6-inchlateralconnections.Theflushlineisalowpressureforcemainthatwasinstalledatorneargradeofthelakebed;resultinginadverseslopedsegmentsandseverallargesags.Lateralconnectionswereoutfittedwithshut-offvalvesin1986toallowlinecleaning;howevertheeffectivenessofthesevalvesisquestionableandneedstobeevaluated.In2003,theCityconductedaconditionassessmentandpredesignreportthatwillserveasareferenceforthecurrentproject.In1994,theLakeWashingtonNo.2LiftStationwasreplaced.In2004,theLakeWashingtonFlushingStationwasrehabilitated.ArecentassessmentoftheCity’sForcemainsandLiftStationshasidentifiedthesestationsashighrisk.PROJECTASSUMPTIONS•CarolloEngineers,Inc.willbereferredtoas“Consultant”inthisdocument.•TheCityofRentonanditsstaffwillbereferredtoas“City”inthisdocument.•AllmeetingswillbeheldattheCityofficesorattheprojectsiteunlessotherwisespecified.•Draftdeliverableswillbeprovidedinelectroniccopy(PDFand/orMicrosoftWord)transmittedviaemailorsecurefiletransfer.•MeetingnotesandrelatedmaterialswillbetransmittedelectronicallyinMSWordandPDFformatsviaemail.•TheCitywillprintandproduceadditionalcopiesofalldocumentsasnecessaryforitsusebeyondwhatwillbeprovidedbytheConsultantasstatedwithinthisscopeofwork.pw:\\CaroNo/Documents\CentJWNRenton/10418A00/ProjectMgml/Contracts\2017KennydaleLakelineSOW.dacx2)18/17AGENDA ITEM #6. e)
•TheCitywillprovideavailableinformationrelatedtotheprojectandasrequestedbytheConsultantinatimelymanner.TheCityshallfurnishConsultantavailablestudies,reports,andotherdatapertinenttoConsultant’sservices;obtain,orauthorizeConsultanttoobtain,orprovideadditionalreportsanddataasrequired;furnishtoConsultantservicesofothersrequiredfortheperformanceofConsultant’sserviceshereunder,andConsultantshallbeentitledtouseandrelyuponallsuchinformationandservicesprovidedbytheCityorothersinperformingConsultant’sservicesunderthisAgreement.•Theprojectwill,inpart,conductdirectphysicalstudyofagingfacilities,theconditionsofwhicharenotfullyknown.TheConsultantwilltakereasonablecareduringsuchoperations.ThisScopeofServicesincludesthejointdevelopmentbytheConsultantandCityofanEmergencyResponsePlanthatwillincludeproceduresshoulddamageoccurtotheCity’sfacilitiesduringthetermofthisproject.•TheConsultantshallperformtheservicesrequiredhereunderinaccordancewiththeprevailingengineeringstandardofcarebyexercisingtheskillandabilityordinarilyrequiredofengineersperformingthesameorsimilarservices,underthesameorsimilarcircumstances,intheStateofWashington.•TheCitywillfurnishtheConsultantcopiesofdocumentswhichareavailabletotheCitythatwillfacilitatetheConsultant’sperformancetotheextentprovidedforintheScopeofWork.CitywillprovidetoConsultantalldatainCity’spossessionrelatingtoConsultantsservicesontheproject.Consultantwillreasonablyrelyupontheaccuracy,timeliness,andcompletenessoftheinformationprovidedbytheCity.Shouldfieldstudiesbeneeded,theConsultantwillperformsuchworktotheextentprovidedforintheScopeofWork.TheCitywillnotbeobligatedtoperformanysuchfieldstudies.•TheCityshallarrangeforaccesstoandmakeallprovisionsfortheConsultanttoenteruponpublicandprivatepropertyasrequiredforConsultanttoperformserviceshereunder.•Inprovidingopinionsofcost,financialanalyses,economicfeasibilityprojections,andschedulesforpotentialprojects,theConsultanthasnocontrolovercostorpriceoflaborandmaterial;unknownorlatentconditionsofexistingequipmentorstructuresthatmayaffectoperationandmaintenancecosts;competitivebiddingproceduresandmarketconditions;timeorqualityofperformanceofthirdparties;quality,type,management,ordirectionofoperatingpersonnel;andothereconomicandoperationalfactorsthatmaymateriallyaffecttheultimateprojectcostorschedule.Therefore,theConsultantmakesnowarrantythattheCity’sactualprojectcosts,financialaspects,economicfeasibility,orscheduleswillnotvaryfromtheConsultant’sopinions,analyses,projections,orestimates.PHASE2A-CONDITIONASSESSMENTTASKSPhase2AeffortstomeettheobjectivesofthisScopeofServicesincludeTasks100-400.AdditionaleffortintheseTasksplusTasks500through700willbedevelopedandincludedinthefuturePhase2B.Thetasksaresummarizedinthetablebelowanddiscussedindetailinthetextthatfollows.TaskTitleTask100ProjectManagementTask200ProjectInitiation/PublicInvolvementTask300SiteMappingTask400SiteConditions/ConditionAssessmentpw:\\Carollo/Documents\ClientNVNRenton/10418A00/ProjectMgmtlContracts\2017KennydaleLakelineSOW.docx2118/17AGENDA ITEM #6. e)
TaskTitlePhase2B-Task500OperationsandMaintenancePhase2B-Task600AlternativeAnalysisPhase2B-Task700ImplementationPlansTask100-ProjectManagementTask100Subtasks101.MonthlyProgressReportsandInvoices.Thissubtaskincludespreparingandsubmittingthework-in-progressreportsandmonthlyinvoicesshowingcurrentprojectscope,budget,andschedulestatusandidentifyingkeyissues,orelementsoftheprojectthatwillneedtobeaddressedintheproceedingweeks.AnelectronicversionofthemonthlyprogressreportsandinvoiceswillbesenttotheCityforreviewandapproval.102.UpdateProjectManagementPlan.UpdatetheProjectManagementPlan(PMP)forPhase2A.Describeprojectrolesandresponsibilities,listscontactinformationfortheprojectteam,describescommunicationsprotocols,thequalitymanagementplan,andincludesthePhase2Ascopeofservices,budget,andprojectschedule.103.TeamMeetings.Holdmonthlyteammeetings(tentotal)withtheCitytoreviewtheworkperformedandtaskforthenextmonth.ThiscoordinationmeetingwilloccurattheCityofficeorattheprojectsite.104.MeetingNo.IPhase2AProjectKickoffMeeting.Aprojectkick-offmeetingwillbeheldwiththeConsultingteamandCity.ThemeetingwillincludeareviewoftheCityexpectations,rolesandresponsibilities,andpreferredstrategies,tools,andtacticstosupportPhase2Aactivities.Task100Assumptions•Projectisanticipatedtolasttwelve(12)months.•Fielddatacollectionisanticipatedtooccuroveratotalofsix(6)months.•SubconsultantsmayparticipateinKick-offmeetingviaphoneconferenceratherthaninperson.Task100Meetings•Meeting1:ProjectKickoffmeeting.•Meetings2through11TeamMeetings(10).Task100Deliverables•Monthlyprogressreportsandinvoices.•Projectmanagementplan.•Meetingagendasandmeetingnotes.pw:\\Carollo/Documents\ClientM’NRenton/l0418A00/ProjectMgmVContracts\2017KennydaleLakelineSOW,docx2/18/17AGENDA ITEM #6. e)
Task200-ProjectInitiationlPublicInvolvementThepurposeofTask200istoupdatetheemergencyresponseplan,conductpermittingactivities,andcoordinateandcollaboratewiththeCitytoupdateandcontinueimplementingapublicinvolvementplan.Task200Subtasks:201.UpdateEmergencyResponsePlan.UpdatethePhase1EmergencyResponsePlanasrequiredtoincludePhase2Aactivitiesandpointsofcontact.Modifytherepairsectiontoincludespecificmaterials(manufacturerandpartnumber)thattheCityistoprovide.TheresponseplanshalladdressCityopeningofexistingcleanoutsandinstallationofnewlateralcleanouts.202.EnvironmentalPermittingCharacterization.ThiseffortaddressespreparationandsubmittalofpermitapplicationsandsupportingdocumentsfortheLakelineconditionassessment.a.ReviewofExistingInformation.Thistaskwillincludethereviewofexistinginformationonthelakelineandanymaintenanceeffortsalreadycompleted.ThistaskwillalsoincludethereviewofexistingenvironmentalinformationrelatedtotheLakeWashingtonshorelinewithinRenton.b.SiteVisitandEnvironmentalCharacterization.Asitevisitwillbeundertakenaspartofthistasktoevaluatehabitatconditionsatspecificlocationswhereproposedlakelineassessmentswilloccur.Two(2)biologistswillevaluatetheprojectalignmenttoconfirmthatexistinginformationremainaccurateandissuitableforuseinthepermitsubmittalsandsupportingdocumentation.SpecifichabitatinformationwillbecollectedassociatedwithlocationsidentifiedforLakelinecouponsampling,ultrasonictesting,andmanholeinspections.c.PermitAcquisitionMatrix.APermitAcquisitionMatrixwillbedevelopedforreviewbytheCityofRenton,priortopermitpreparationstothepermitagenciesandjurisdictions.Thisincludesadraftschedule,resourceagenciesinvolved,andcontactinformation.d.MeetingNo.72-PermitAcquisitionWorkshop.Facilitateaworkshoptodiscusspermitting,includingdraftschedule,resourceagenciesinvolved,andcontactinformation.ReviewCityroleandConsultantneedsthroughoutthepermittingeffort.203.PermitApplications.TheConsultantwillpreparetwopermitapplicationpackagesforconditionassessmentactivities,onetosupportPhase2Aworkin2017andonetosupportPhase2Bworkin2018(Tasks500,600,and700).Thesewouldincludethefollowinganticipatedpermitapplications.a.AnticipatedPermitApplications.i.Local1.CriticalAreasLandUsePermit(CALUP).2.ShorelineExemptionorShorelineSubstantialDevelopmentPermit.3.SEPAChecklist(RentonSEPALeadAgency).ii.StateandFederalPermits1.AsingleJointAquaticResourcePermitApplication(JARPA)willbepreparedtoapplyfortherequiredpermitsandapprovals.pw:WCaroflo/DocumentsCIientPNNRenton/J041BAOO/ProjectMgmt/Cn1racts\2017KennydaleLakelineSOW.docx2118/17AGENDA ITEM #6. e)
Additionally,insupportoftheJARPA,aBiologicalEvaluation(BE)willbepreparedforEndangeredSpeciesAct(ESA)complianceaspartofthepermittingprocess.2.HydraulicProjectApproval(WashingtonDepartmentofFishandWildlife).3.CleanWaterActSection404(USArmyCorpofEngineers)NationwidePermit12orIndividualPermit.4.RiversandHarborsActSection10(USArmyCorpofEngineersCorps)LetterofPermission.5.CleanWaterActSection401(EcologyWaterQualityCertificationifneeded).6.ESASection7(BiologicalEvaluation;USFWSandNMFS).7.CoastalZoneManagementActcompliance(Ecology).b.PermitCoordinationwithCityandDesignTeam.ThistasksincludesthecoordinationofpermittingeffortsbasedontheproposedsamplingandtestingplanbeingdevelopedfortheCity.Preparationforuptoten(10)internalmeetingstodiscussprojectstatus,informationneeds,schedule,etc.toinformpreparationandsubmittalofpermitapplicationsandsupportingdocumentation.Permitcoordinationwillbepresentedduringteammeetings.C.PermitApplicationSupport.Thistaskincludespreparationoftechnicalprojectinformationmaterialstobeincludedinpermitapplicationpackagesandtobepresentedatagencycoordinationmeetings.Thisincludesprojectnarratives,calculationsheets,maps,figures,etc.U.ResourceAgencyCoordination.Thistaskincludescoordinationwithresourcesagenciestoclarifytheprojectpurposeandneed;associatedpermitinformation;andupdatestopermitschedules.ThisTaskincludespreparationandparticipationofuptofour(4)meetings(MeetingsNo.13through16)withvariousresourceagenciesandpermitreviewstaff.204.PublicInvolvementPlanandInformationMaterials.Thepurposeofthistaskistorefine(asappropriate)thePublicInvolvementPlan(PIP),implementkeyactivities,anddocumentthecommunityengagementprocess.Specifictasksforthiseffortareasfollows:a.UpdatePublicInvolvementPlan.BasedoninformationgatheredinPhaseI,theprojectPIPwillbeupdatedtoreflectcommunicationsgoalsandobjectives,strategies,keymessages,outreachmilestonesIschedule,tools,metrics,andprojectteamrolesandresponsibilitiesforPhase2Awork.Asneeded,thePhase2APIPwillbeupdatedatkeyprojectmilestones.b.DevelopProjectInformationMaterials.DesignanddistributepublicinformationmaterialsidentifiedinthePIP,whichcouldinclude:i.FrequentlyAskedQuestions:PreparequestionIresponsedocumentaddressinganticipatedpublicquestionsandconcerns,andupdateasneededbasedoncommunityengagementactivities.ii.Websitecontent:Preparecontentupdatesfortheprojectwebpagethatincludebackgroundinformation,linkstokeymaterials(e.g.,FAQs),andanticipatedupcomingprojectactivities.ConsultantwillcoordinatewiththeCity’swebmasterwhowillmanagewebpage.pw:\CaroIIo/Documents\CIientANNRenton/10418A00/ProjectMgmtlContracts\2017KennydaleLakelineSOW.docx2/18/17AGENDA ITEM #6. e)
iii.Projectfactsheet:PreparefactsheetwithprojectPhase2Aoverview,schedule,anticipatedfieldworkdetails,andprojectcontactinformationtopostonthewebsiteandtoshareelectronically,bymail,andin-person.iv.Fieldworknotifications:Prepareuptoeight(8)fieldworknotificationstoinformaffectedresidentsaboutplannedactivities(potentiallyincludingsurveying,couponing,in-waterwork)onorneartheirproperty.205.ProvideCommunityOutreachSupport.ProvidesupportforoutreachactivitiesidentifiedinthePIP,whichcouldinclude:a.Attendinganddocumentingupto25propertyownermeetings.b.Coordinatingwithresidentstorequestandmanageaccesspermission.c.Coordinatingresponsestoincomingcommunicationsandcatalogingtheminstakeholderdatabase(see203.d)d.Coordinatingwithpropertyownersregardingspecificworkscheduledtooccuronorneartheirproperty(potentiallyincludingsurveys,couponing,etc.)e.Deliveringfactsheets/fieldworknotificationstoproject-arearesidents.f.Draftingresponsestocommunitycommentsandinquiries(assuming10responses/month,120total).g.MaintainStakeholderDatabase.EnviroLyticalisEnvirolssues’cloud-hosted,web-based,proprietarySoftwareasaService(SAAS)designedspecificallyforpublicengagementactivities.Consultantwillmaintainproject-specificEnviroLyticalsubscriptionfortrackingcontacts,organizations,communications,andactivities(additionaldatatypesmaybeincludedasnecessary).UsersmayincludeCityandConsultantstaff;eachuserwillbeprovideduniquelogincredentialsandbedesignatedwithread-only,editorormanagerpermissions.Uponprojectcompletion,Consultantwillprovidedatareports(Word,PDF)anddataexports(Excel)directlyfromEnviroLyticalandtheprojectsubscriptionwillbepermanentlydeleted.EnviroLyticaldataarebackedupdailyandstoredoffsitetoensuredatasecurity.Task200Assumptions•TheCityofRentonwillbethepermitapplicantandresponsibleforapplicablepermitfees.•Mitigationpotentiallyrequiredfortheprojectwillbedevelopedseparately•Resourceagencycommentswillonlyrequireclarificationandnotsubstantialadditionalanalysisoradditionalfieldwork•AsingleJointAquaticResourcePermitApplication(JARPA)willbeusedtosubmitforpermitsandapprovals.•Nowetlanddelineationswillberequired.•RightsofEntryforlakelineconditionassessmentwillbeobtainedbytheCity•Projectwilldisturblessthanone(1)acrecumulatively;resultinlessthan%acrewetlanddisturbanceandlessthan1/10acrewetlandloss.(Thesethresholdsarewhattriggeradditionalpermitrequirements)•CitywebmasterwillformatandpopulateprojectwebsitewithcontentandgraphicsprovidedbyConsultant.•Draftdeliverableswillbeprovidedforuptotwo(2)roundsofCityreviewpriortofinalization.pw:\\CarallolOocuments\CIient[WNRenton/10418A00/ProjectMgmuContracts\2017KennydaleLakelineSOW.docx2/18/17AGENDA ITEM #6. e)
•Publicoutreachstaffwillattendmeetingswithindividualpropertyowners(upto25),asneeded.•Consultantwilldeliveruptoeight(8)projectnotificationsinperson,withremainingcontactbyothermethods(e.g.,email,mail,etc.).•Consultantwillprintmaterials,managemailings,andpayforpostageforuptofourmailingsofupto200households.Mailingformatwillbeonepage,double-sided,8.5”x11”,withblack-and-whiteprinting.DataRequirements•Updatedcontactlistsandcommunicationrecords(ifavailable)withaffectedpropertyowners.Task200Meetings•Propertyownermeetings(upto25).•MeetingNo.12-PermitAcquisitionWorkshop•MeetingsNo.13through16-ResourceAgencyMeetingsTask200Deliverables•Draftcopiesofeachpermitapplication,withattachments.•Completedpermitapplications,withattachments.•Copiesofcorrespondencewithpermittingagencies•Phase2APublicInvolvementPlan.•FrequentlyAskedQuestions.•Monthlywebsitecontentupdates,includinguptofourgraphics.•Projectfactsheet.•Fieldworknotifications(uptoeight).•Propertyownermeetingsummaries(upto25).•Communicationreports.•EnviroLyticaldataexports(contacts,communications,etc.).Task300-SiteMappingTask300Subtasks301.IdentifyPropertyAccess.AccesstoeachpropertyalongtheLakelinemaybenecessary.Rightofentrytoeachparcelshallbecoordinatedwithpropertyownersforconductingmappingactivities,includingmappingoflaterals,valves,cleanouts,bulkheads,docksandfinishedfloorelevations.a.MeetingNo.17-PropertyAccessWorkshop.FacilitateaworkshoptodiscusspropertyaccesstotheLakelinewithCitystaff.Discussanyadditionaleffortsrequiredtosupportfieldactivities.302.SurveyofLakelineFacilities.SurveyLakelinefacilitiesincoordinationwithCCTVactivitiesinTask400.a.Lakeline.ThetopoftheLakelinepipewillbesurveyedatapproximately20-30footintervalsfortheentirelengthoftheLakelinesystemusingGPSandpw:\\CarollolDocuments\CIientJWAIRentonhl0418A00/ProjectMgmtlContracts\2017KennydaleLakelineSOW.docx2/18/17AGENDA ITEM #6. e)
conventionalsurveymethodsasapplicable.NavigationtotheapproximatelocationofthelinewillutilizesurveygradeGPSalongwiththecalculatedalignmentuploadedtotheGPSdatacollector.Inshallowwaterametaldetectorwillbeusedtofindthetopofthepipefollowedbyametalprobeandthenthesurveyrodtorecordanaccuratelocationandelevation.WheretoningisappliedaspartofTask400forlocationoflateralsthesignalmayalsobeusedtoaidlocationofthetopofthepipemainline,followedbyprobeandsurveyrod.Indeepersections,theassistanceofadivertofindthetopofpipewillbeneeded.Surveyorswillnavigatetothealignmentviafloattubeorinflatabledinghyandindicatetothediverwheretoprobeforthetopofpipe.Alongprobewillbeusedsuchthatwhenthepipeislocatedtheendoftheprobecanbesurveyedforlocationandelevationofthepipe.Insomecasesprobingfromdockscanbeutilizedinlieuofdiver.Thefollowingsectionswilllikelyrequirediver’sassistance:Station3+00to4+50,20+00to23+00,26+00to30+00,37+00to45+50(totalapproximately1700l.f.).b.Lateralpipe,valves,andcleanouts.UplandvalvesandcleanoutswillbesurveyedusingGPSandconventionalsurveymethodsasapplicable.Lateralpipesshallbelocatedandmarkedinordertobesurveyedforhorizontallocation.Depthscanberecordedifthisinformationisprovided.303.TitleSearches.Allowsfor10fulltitlesearch/easementresearchforparcelswhichmayhavequestionsabouttheoriginalrecordingofeasements.I.E.additionallanguageineasementsthattheCityneededtofollowupontoreplaceoriginalpre-constructioneasementwithapost-constructioneasementfortheas-builtfacilitywhichmayhaveneveroccurred.304.BaseMapping(i.e.,Bulkheads,docks,etc.).a.Docks.Theoutlineofapproximately49dockswillbesurveyedandaddedtothesurveybasemap.b.Bulkheads.Upto4,800linealfeetofbulkheadsalongthelakelineroutewillbesurveyedfromtheIandwardsideandaddedtothesurveybasemap.c.Finishedfloors.Surveyshotswillbetakenoutsidehomestoapproximatethefinishedfloorelevation(groundfloororbasementwherepresent).Surveywillberequiredforapproximately53homes.Noaccesstohomeswillbeundertaken.d.Laterals.IncorporatelateralInformationfromavailableCitysidesewercardsandfromprojectsurvey,asavailableintobasemapping.e.MeetingNo.78-BasemapReviewWorkshop.Facilitateaworkshoptoreviewanddiscussthelocationsofproposedfieldtesting,includingultrasonicthicknesstesting(UT)andcoupons.Identificationoflocationsisexpectedtobebasedonhistoricalreviewandsitemappingefforts.305.InstallPermanentMarkers.Permanentmarkerswillbesetinstrategiclocationsinbulkheadsandalongtheshoreline,eachstampedwithauniqueidentifier.Assumeuptotwopermanentmarkersperpropertyforupto53properties.ThesurveyedlocationofthemarkerswillberecordedonaRecordofSurveytobefiledattheKingCountyRecorder’soffice.Task300Assumptions•SurveycrewandsurveyboatwillbepresentduringCCTVandlocationoflateralconnectiontolakeline.pw:\\Carollo/Documents\Client/WNRenton/10418A00/ProjectMgmtlConlracts\2017KennydaleLakelineSOW.docx2/18/17AGENDA ITEM #6. e)
•FieldsurveyforTasks302and304willbedoneconcurrentlytominimizestandbytimewhileaccesspointsareopenedbytheCity.Task300DataRequirements•TBDTask300Meetings•MeetingNo.17-PropertyAccessWorkshop•MeetingNo.18-BasemapReviewWorkshopTask300Deliverables•ElectronicBasemapTask400-SiteConditionsIConditionAssessmentTask400Subtasks401.HistoricalDocumentReview.ReviewprojectdocumentationfromtheLakelineoriginalconstructionin1972todeterminetheoriginalpipematerial,wallthickness,lining,coating,jointtype,gasketmaterial,andtestpressure.TheCitywillprovidetheprojectdocumentationonmicrofiche.ResearchwillbeconductedattheCityOffices.ReviewprojectdocumentationfromtheKennydaleLakefrontSewerImprovementproject(2003)todeterminetheconditionoftheLakelinein2003asdocumentedinconstructionlogs,photos,projectreports,andanalysisoftheremovedpipesections.ResourcesincludeprojectreportsanddocumentationprovidedbytheCityinpaperformatandinterviewwithstaffwhoworkedontheproject.a.MeetingNo.19-FieldTestingWorkshop.Facilitateaworkshoptoreviewanddiscussthelocationsofproposedfieldtesting,includingultrasonicthicknesstesting(UT)andcoupons.Identificationoflocationsisexpectedtobebasedonhistoricalreviewandsitemappingefforts.402.CCIVandAlignmentofLaterals.a.PilotInspectionandAlignment.Approximately3public-ownedlateralswillbeCCTV’dandatoningmethodwillbeusedtodetermineeffectivenessofthetechnologytoobservethelateralswhicharepartiallyorfullysubmergedandlocatethealignmentofthelateral.ApushcamerawillbeusedfortheCCW.TheConsultantwilllocateaccesspoints.TheCitywillberesponsibleforeffortsneededtoopenanduseaccesspoints.Atoningmethodwillbeusedtotrackalignmentofthelateralonland.Thedistancefromshorewherethelateralconnectstothemainlinewillbeestimatedusingthetoningmethod.OneundergroundREIDmarkerwillbeinstalledonthelateraltoassistfuturelocationbymaglocator.pw:\\Carollo/Documents\CientpNNRenton/10418A00/ProjectMgmUContracts’2017KennydaleLakelineSOW.docx2)18/17AGENDA ITEM #6. e)
Inconjunctionwiththepilotinspection,anassessmentwillbemadeofwhetherflushstationpumpoperationduringtheCCTVandalignmentinvestigationisbeneficialtoinspectionofthelaterals.b.CCTVandAlignmentofAdditionalLaterals.WherethepilotsubtaskdeterminesthatCCTVandlocationmethodsprovidesufficientqualityofdata,thenthemethodswillbeusedattheremaining33public-ownedlaterals.TheConsultantwillidentifypropertieswithlateralcleanoutsandprovidemapstotheCity.TheCitywillberesponsibleforeffortsneededtolocate,openanduseaccesspoints.Atoningmethodwillbeusedtotrackalignmentofthelateralonland.Thedistancefromshorewherethelateralconnectstothemainlinewillbeestimatedusingthetoningmethod.OneundergroundRFIDmarkerwillbeinstalledonthelateraltoassistfuturelocationbymaglocator.403.BulkheadStructuralReview.a.FieldWorkPreparation:Preparationforafieldreconnaissanceofthebulkheadlocationswillinclude:i.Reviewingtheavailableexistinggeologicandgeotechnicalinformationinthevicinityoftheproject.ii.Reviewingtheresultsoftheworkperformedto-dateontheLakelineconditionassessment,includingtheLakelinelocation,laterallocations,andbulkheadlocations.iii.PreparationofaGlobalPositioningSystemunitforfieldwork,includingloadinggeoreferencedmapsofthelakelineandbulkheads.iv.PreparationofanActivityHazardAnalysisandSiteSpecificHealthandSafetyPlanforthefieldwork.v.Teamcoordination.b.BulkheadGeotechnicalReconnaissance:Conductageotechnicalfieldreconnaissanceofthe39bulkheadlocations.Thereconnaissancewillbeundertakenbyacrewoftworepresentatives,includingonegeotechnicalengineerandoneengineeringgeologist.Thereconnaissancecrewwillvisiteachbulkheadsite,observethebulkheadconditionsmakingspecificnotesofanyobservedgeotechnicalorstructuraldistress,takeappropriatemeasurements(e.g.,cracklengthsandwidths,bulkheadrotation,observablemovement,etc),andphotographthebulkhead.Thereconnaissancewillbedoneprimarilyfromshore,butthefieldpersonnelwillbeequippedwithchestwaderstoenterthewaterfromtheshore,ifnecessarytoobservethebulkheadfromthatposition.Thedatagatheredinthereconnaissancewillbeusedtoanalyzeandassesstheindividualbulkheads.Bulkheadconditionwillbequalitativelyrated,andconclusionsregardingthevulnerabilityofthelakelineandlateralswillbeformulatedateachlocation.Ifdeemednecessary,recommendationsforfurtherinvestigationorstudy(e.g.,subsurfaceexploration,detailedstructuralanalysis)willbeprovided.c.MeetingNo.20-BulkheadandLateralReviewWorkshop.Facilitateaworkshoptoreviewanddiscussthefindingsoflateralcondition,includingvalvesandpw:\\CarollolDocuments\ChentlWNRenton/10416AOOlProJeGtMgmuContracts\2017KennydaleLakelineSOW.docx2118)17AGENDA ITEM #6. e)
cleanouts,andbulkheadswithCitystaff.Discussoperationandmaintenanceimplicationsoffindings,includingpropertyaccess.d.GeotechnicalReport:ThegeotechnicalreconnaissanceandbulkheadevaluationfortheprojectwillbesummarizedinaTask403draftreport.CitycommentsonthedraftreportwillbeaddressedinacommentlogandtherevisedreportwillbeincludedinthePhase2AReportTask408.Thegeotechnicalreportwillinclude:i.Summaryofthefieldreconnaissancemethods.ii.Sitegeologyandsubsurfaceconditions,basedonavailableexistinginformation.iii.Observedbulkheadconditions,includingphotographs.iv.Tabularizedbulkheadconditionsummary,withqualitativeconditionrating.v.Conclusionsregardingthepotentialrisktothelakelineandlateralsduetoindividualbulkheadfailure.vi.Recommendationsforfurtherevaluation,testing,oranalyses(ifrequired).404.PipeConditionAssessment.a.UltrasonicThicknessTestingofmainline.TheConsultantwillconductultrasonicthicknesstesting(UT)usinganunderwatertestinggaugeatfivetosevenlocationswheretheLakelineisexposedandaccessiblewhilestandingontheshorelineinuptothree(3)feetofwater.Wherethepipelineissubmergedatdepthsgreaterthanthree(3)feet,theConsultantwillcoordinateUTtestingontheLakelinewithadiveteam.Thisworkisanticipatedtobecompletedintwo(2)fielddays.Ifaboatwillbeusedtoaccesstheshoreline,theboatwillbeprovidedbytheConsultant.b.UltrasonicThicknessTestingofLaterals.TheConsultantwillconductultrasonicthicknesstesting(UT)usinganunderwatertestinggaugeatuptofive(5)locationswherelateralsareexposedandaccessiblewhilestandingontheshorelineinuptothree(3)feetofwater.Wherethepipelineissubmergedatdepthsgreaterthanthree(3)feet,theConsultantwillcoordinateUTtestingonthelateralswithadiveteam.Thisworkisanticipatedtobecompletedinonefielddayimmediatelyprecedingorfollowingtheultrasonicthicknesstestingofthemainline.Ifaboatwillbeusedtoaccesstheshoreline,theboatwillbeprovidedbytheConsultant.c.CollectAndAnalyzePipeCoupons.TheConsultantwillcollectuptofivepipecoupons.ItisanticipatedthatthreeofthefivecouponswillbetakenatapproximateLakelineStationing1+50,3+50,and9+00wherethepipeisexposedoronland.Couponswillbesentforlaboratorytestingasfollows:i.Visualexaminationaidedbylowpowerstereomicroscopyii.Chemicalcompositiontesting(C,Cr,Cu,Mg,Mn,Ni,P,Si,5,Ti,V)iii.CharpyImpactTestiv.BrinellHardnessTestv.Pointmicrometerwallthicknessdimensionalmeasurementvi.VisualexaminationandpHtestoncementmortarliningTheresultsofthelaboratorytestingwillbeincludedinthereportpreparedforTask405.405.DetermineRemainingUsefulLife(RUL).BasedonthefielddatacollectedontheLakelineinTask404,theConsultantwillprepareareportsummarizingassessmentpw:\\Carollo/Documents\CIientIWAJRentonhl0418A00/ProjectMgmuContracts\2017KennydaleLakelineSOW.docx2/18117AGENDA ITEM #6. e)
methods,findingsandremainingusefullifeestimate.InformationfromCCIVinspectionwillalsobeincludedasitpertainstoestimatingtheremainingusefullifeoftheLakeline.TheconditionofunevaluatedportionsoftheLakelinewillbeextrapolatedbasedonthecollecteddatatotheextentpossible.CitycommentsonthedraftreportwillbeaddressedinacommentlogandtherevisedreportwillbeincludedinthePhase2AReportTask408.a.MeetingNo.21-RemainingUsefulLifeWorkshop.FacilitateaworkshoptoreviewanddiscusstheRULofthelakelinebasedontheconditionassessmentactivities.DiscusstheCity’sdirectionforPhase2B,basedontheRULfindings.406.Lake/meHydraulicModeling.EvaluatethehydrauliccapacityoftheLakelineusingsurveyinformationandavailabledatafrompaststudies.Theobjectiveofthistaskistounderstandflowbehaviorduringnormaloperationsandstormevents,existingcapacity,andtheoreticalcapacity.Thisinformationiscriticaltodeterminingadditionalconditionassessmentmethods,definingrequirementsforbypasspumpingduringconditionassessmentwork,andtoevaluatelakelinesystemalternativesinfutureprojectphases.a.Estimatethetheoreticalcapacityoverarangeofflowsusingtraditionalhydraulicmodelingparameters.DeterminethetheoreticalcapacityofLakelinepipesegmentsforuseinfutureAlternativeAnalysis,whichwillbeidentifiedusingpipeprofileandlaterals.b.FlowMonitoringatLakeWashington#2LiftStation.WorkwithCitytoestablishtheflowoftheLakelineatLakeWashington#2LiftStation.WorkwithCityStafftoverifyandupdate,asnecessary,stage-volumeinformationinSCADAusedtoestimateinflowtotheLiftStation.AccurateflowsareneededfortheLakelinecapacityassessment.c.CalibratethetheoreticalmodelusingwaterlevelsobservedwithandwithoutflowfromtheFlushStationtoidentifytheexistingcapacity.ItisanticipatedcalibrationdatawillbeobtainedfromflowandwaterlevelsattheflushstationandLakeWashingtonLiftStation#2,aswellaswaterlevelatthe“ColemanPoint”cleanout.Piperoughnessmaybedeterminedthroughpipecoupons.IdentifytheexistinglevelofobstructionintheentireLakelinesystembasedonthedifferenceintheoreticalandexistingcapacity.U.Identifypipesegmentswithhighestpotentialand/orimpactofcloggingbasedonsystemhydraulics.e.HydraulicModelReport.ConsultantwillprepareaTask406draftreporttosummarizethemodelmethodsandassumptionsandtopresentthemodelfindings.CitycommentsonthedraftreportwillbeincorporatedintothePhase2Areport(Task408).f.ProvideanelectronicversionofthehydraulicmodeltotheCityfortheirfutureuse.g.MeetingNo.22-HydraulicModelingReviewWorkshop.Facilitateaworkshoptoreviewanddiscusstheimplicationsofthelakelinesystemhydraulicmodeling.407.DetermineLakelineSystemVulnerabiities.EvaluateassembledinformationfromabovetaskstoidentifyLakelineSystemvulnerabilities.a.Identifypotentialvulnerabilitiesandprovideexamplesofdisruptiveevents.Locatesusceptibleareasofthesystemforeachvulnerabilitybasedonavailableinformation.Developmapsandtablestoclearlyidentifyandlocatevulnerabilities.Upto10typesofvulnerabilitieswillbeidentified,thatmayinclude:i.Pipelinedeficienciespw\CamIioiOocumentsCIientPNNRenton/10418AOOlProjectMgmtlContracts\2017KennydaleLakelineSOW.docx2118)17AGENDA ITEM #6. e)
ii.Lateraldeficienciesiii.ValveIcleanoutdeficienciesiv.FailingBulkheadsv.Boatrelatedimpactsvi.Pipecloggingvii.LiftStationfailureviii.FlushStationfailureix.HydraulicIElevationConstraintsb.MeetingNo.23-LakelineSystemVulnerabilitiesWorkshop.Facilitateaworkshoptoreview,confirm,andprioritizelakelinesystemvulnerabilitieswithCitystaff.IncollaborationwithCitystaff,prioritizevulnerabilitiesbasedoncriteriaselectedbyworkshopattendees.PrioritizationvulnerabilitieswillbeusedinfutureAlternativeAnalysis(Phase2BTask600).408.Phase2AReport-ConditionAssessment.PrepareaconsolidatedDraftReportincludingtherevisedreportsfromTask400.CommentsonthereportwillbesummarizedonthecommentresponselogforCity’sfinalapprovalbeforebeingincorporatedintoafinalReport.Itisanticipatedthatthefinalversionsubmittalwillincludefive(5)notebookbinders,onecamera-ready,andonePDF.409.DevelopPlanforadditionalSiteConditionsandConditionAssessmentplanfor2018.Basedonthesurvey,siteconditionsandconditionassessmentevaluatedcollectedduringtheabovework,recommendations,andaSiteConditionsandConditionassessmentplanwillbedevelopedfor2018.TheplanwillbepresentedataworkshopwiththeCity-MeetingNo.24-Phase28SiteConditionsandConditionAssessmentPlan.Task400Assumptions•TheCitywillobtainallrights-of-entrypriortoinitiationoffieldwork.•Accessforbulkheadfieldreconnaissancewillbeavailabletoallsitesfromland.Aboatwillnotberequiredtoaccessbulkheads.•Bulkheadfieldreconnaissancewillrequireuptoten(10)half-dayvisits,MondaythroughFridaybetween8amand5pm.•Bulkheadlocationscanbeadequatelyobservedfromtheshoreorinshallowwater.•Subsurfaceexplorations,testing,movementmonitoring,andstructuralanalysisarenotincluded.Ifdeemedappropriateafterevaluatingallthebulkheads,additionalinvestigationwillbedevelopedforPhase2B.•TheConsultantwilllocateaccesspoints.TheCitywillberesponsibleforeffortsneededtoopenanduseaccesspoints,whichmayincludeexcavation,cleaning,repair,etc.TheCitywillbeabletoopenapproximately3cleanoutsperday.•CCTVofprivatelateralsisnotincluded.ItisassumedthatthepublicallyownedlateralextendsfromthecleanouUvalvetotheLakeline.•Excavationandrestorationforcollectionofon-shorecouponswillbeundertakenbytheCityandisnotincludedinthecost.•Siteconditionsatproposedcouponlocationsdonotrequirepermitsforcollectionofcouponsandinstallationofrepairclamp.•CollectionofcouponsinLakewillusewetcell.Dewateringfordrycellisnotincluded.pw:\\Carolloloocunients\CIientANNRentonhl0418A00/ProjectMgmtlContracts\2017KennydaleLakelineSOW.docx2)18/17AGENDA ITEM #6. e)
•Couponcollectionwilloccuronthesameworkdaysasultrasonicthicknesstesting.Divecrewwillperform/assistboth.•CouponlocationswillbedeterminedbyGPS.•ApproximatelytwodaysofboatusewillberequiredforUTtestingandcoupongatheringontheLakeline.•OnedayofboatusewillberequiredforUTtestingoftheselectedlaterals.Task400DataRequirements•NoneTask400Meetings•MeetingNo.19-FieldTestingWorkshop•MeetingNo.20-BulkheadandLateralReviewWorkshop•MeetingNo.21-RemainingUsefulLifeWorkshop•MeetingNo.22-HydraulicModelingReviewWorkshop•MeetingNo.23-LakelineSystemVulnerabilitiesWorkshop•MeetingNo.24-Phase2BSiteConditionsandConditionAssessmentWorkshopTask400Deliverables•ElectronicCCWVideoofLaterals•DraftBulkheadGeotechnicalReport(electronic)•FinalBulkheadGeotechnicalReport(electronicandtwohardcopies)•DraftHydraulicModelTechnicalMemorandum(electronic)•ElectronicHydraulicModel•DraftPhase2AReport-ConditionAssessment(electronic)•FinalPhase2AReport-ConditionAssessment(electronicandtwohardcopies)Task500-O&MAnalysisTask500Subtasks501.CleaningAnalysis—PerformanassessmentoftherangeofLakelinethatcouldbeinspectedandcleanedincludingsectionsthatcouldbeinspectedandcleanediftheLakelinemanholesareaccessed.AssessthemethodsforcleaninglateralsbyCitycrews.DocumentthefindingsinabriefTechnicalMemorandum(TM).ProvideadraftTMforCityReviewandincorporatefindingsinFinalTM.Task500Assumptions•NA.Task500DataRequirements•NoneTask500Meetingspw:WCaroIIo/Documents\ClientNVNRenton/10418A00/PmjectMgmtlContracts\2017KennydaleLakelineSOWdocx2/18/17AGENDA ITEM #6. e)
•MeetingNo.25—O&MAnalysisMeetingTask500Deliverables•DraftO&MAnalysisTM-(electronic)•FinalO&MAnalysisTM-(electronic)PHASE2B-FUTUREIMPROVEMENTS(NOTINCLUDEDINPHASE2ASCOPEORLEVELOFEFFORT)Task400-SiteConditionsIConditionAssessment•CleaningoftheLakeline•CCTVOfLakeline.•ManholeInspectionTask500-O&MAnalysis•FutureO&Mpracticesrecommendations.Task600-AlternativeAnalysis•DocumentexistingenvironmentalconditionsandexistingIpotentialfutureregulatoryissues.•BathymetricSurvey.•GeotechnicalInvestigationandRecommendations.•EvaluateLakelineSystemReplacementOptions.•Constructability.•PlanninglevelcostestimateandProjectSchedule.Task700-ImplementationPlan•RecommendedAlternative.•Short-termImplementationStrategy.•Long-termImplementationStrategy.•ImplementationPlan.pw:\\CarollolDocurnents\CIientiVVA’Renton/l0418A00!ProjectMgmt/Contracts\2017KennydaleLakelineSOW.docx2/18/17AGENDA ITEM #6. e)
0IIIAGENDA ITEM #6. e)
EXHIBITS-CityofRentonKennydaleLakelineSewerSystemEvaluationPhase2A-ConditionAssessmentryeCoowon4mesnent-4w-betenmneRemenngUmMLifeLeuehne?PydrsukcModshng4w____________________________--OetemnnLskehneSystemVuhnnbthem4A7______________________________________PAsse2Oepmt-ConthSen4weent4w_____________PlanbrAdwrmalSeeConthlsnsandCmoAon4AseewmntTASKIAESCRIPTIONSoonIGoesPuwwEI1EmsiCAA1000SetIPothsnnThososylMothsIAoeeIrswsmdrlwndnIDoOmIHilICoonIIII204PubenInovtnnmntPlanendInfonnstmnMeteneu254mosteCnnnnsr4pLadmediSupportSubkow--SlotMappingSAlAnlrtyPmpedpdmess302SursepsfLshnkneFanAtics303TitleSeemAesBaosmeppng304305nA,etiPmnsnentMastersIA15AAAAAAAAAASAAAAAAAASA54521224562I445ISKAA15AAAAAAA2424AAAAAAAAAAAAAAAAAAAAA1AAAAA-AAAAAA2AA4AAAAAA31420II405I0SSTo)i,i.itTIj$&LaiTo’AAAA01234AA_AAA1230A40_AIAAA12120ATeoatwhAnonTofratechLaborCostMilese0tiff00CcTeAavoATotal(erdudnsAASIA.171AS-Stw51A30SAIAADAS-SznS143nA514.502AS-5283S15,171.4023052752A5.03152527,5573$275537S21,514057,447A$-S103$7,01S51.450AS-52051.01—1w520.77.A5-t”jdh52030AA25$52s7ASS0555330S44,54554.004A9.170_______________________53,1w_______________SAA2_____________________________117,53144wA3040AAAAAA2427Aiw10520AAA1230At8AAAAAAAAAoa$_________t75rt’0037c;______________________________AA____AAS________AAA_______AAAAAA2454,00230SAAAIAS3,A2130S27557857A1AS-52154$17,4711505150$347Li2_I_i’-‘--‘LCHIADC.12$223430527S42272$432531,020$5,4725543AS-ASS-127$15,1441255w$205----nSns555174128530527SAIA-5571A-A--AAAA240an30,270A$$2,208$45,098$18,435$4,6!94,y7y128.737$37,141$8201$153,104SSAGS30$27$17A3/AA/2017AGENDA ITEM #6. e)
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AGENDA ITEM #6. e)
ExhibitCKennydaleSewerLakelineEvaluationSchedulePhase2A-ConditionAssessmentCityofRenton20172018TaskMayJunJul‘AugSepOctNovDecJan‘FebIMarAprTask200-ProjectInitiation/PublicTask300-SiteMappingTask400-ConditionAssessmentTask500-O&MProjectManagementLEGENLiCarolloWorkingPeriodsAGENDA ITEM #6. e)
EXHIBITDFEESCHEDULECAROLLOENGINEERS,INC.AsofJanuary1,2017HourlyRateEngineers/ScientistsAssistantProfessional$132.00Professional148.00ProjectProfessional185.00LeadProjectProfessional205.00SeniorProfessional226.00TechniciansGISTechnicians128.00SeniorTechnicians162.00SupportStaffDocumentProcessing/Clerical97.00ProjectEquipmentCommunicationExpense(PECE)Per11.70DirectLaborHourOtherDirectExpensesTravelandSubsistenceatcostpw:\\CaroIIo/Documents\CIientNNRenton/_ProposaIs\KennydaIe_LakeIine_SS_FeeScheduIe_ExhibitD.docxAGENDA ITEM #6. e)
MileageatIRSReimbursementRate$.535permileEffectiveJanuary1,2017Subconsultantcost+10%OtherDirectCostcost+10%ExpertWitnessRatex2.0Thisfeescheduleissubjecttoannualrevisionsduetolaboradjustments.pw:\\CamIIo/Documents\CIienVWNRenton/_Proposals\Kennydale_Cakeline_SS_FeeSchedule_ExhibitD.docxAGENDA ITEM #6. e)
A0250500FeetIiI-5”“-‘-,-:-“‘“--n-”).,LakeWashingtc#2L1ftS//‘///;‘8”.o’%;/,ç%\&%%(‘8,;//8”N38thSt8”,7/i8”.N37thSt‘8”8”8”8”I,.08”N36thSt48w“‘c:8)8’N35thSt8’-04—-8”N34thSt8”8”p1—0404LakeWashingtonKennydaleF”KENNYDALELAKELINE,k/Iqjj’,’ij/‘1:!i’JIly8’//8”8”N33rUPI8”I,8”8”___8N33rdSt8’8”N32nUSt8,,8”8”/-/8)CD0‘7—,-8”8”N31stSt8”8”8”8”(_____8’8”8’8”8”N30thSt8”tI29thSt8”“108”@4S8)‘5E“8”S.\v_v5’LakeWash.5’_“S.%%4_statiOfl8’KENNYDALELAKELINESEWERSYSTEMEVALUATIONVICINITYMAP‘58”MPfhPI8’r“-8”8”AGENDA ITEM #6. e)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING THE CITY
OF RENTON FISCAL YEARS 2017/2018 BIENNIAL BUDGET AS ADOPTED BY
ORDINANCE NO. 5824, IN THE AMOUNT OF $67,737,825.
WHEREAS, on November 21, 2016, the City Council adopted Ordinance No. 5824
approving the City of Renton’s 2017/2018 Biennial Budget; and
WHEREAS, funds appropriated in 2016, but not expended in 2016 due to capital project
interruptions and delays in invoice payments, need to be carried forward and appropriated for
expenditure in 2017; and
WHEREAS, minor corrections and the recognition of grants, contributions and associated
costs and new cost items not included in the budget require additional adjustments to the
2017/2018 Biennial Budget;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
SECTION I. Ordinance No. 5824 establishing the City of Renton’s 2017/2018 Biennial
Budget is hereby amended in the total amount of $67,737,825 for an amended total of
$543,446,119 over the biennium.
SECTION II. The 2017 Carry Forward/1st Quarter Budget Adjustment Summary by Fund
is hereby attached as Exhibit A and the 2018 Adjusted Budget Summary by Fund is hereby
attached as Exhibit B. Detailed lists of adjustments are available for public review in the Office
of the City Clerk, Renton City Hall.
AGENDA ITEM # 8. a)
ORDINANCE NO. _______
2
SECTION III. This ordinance shall be effective upon its passage, approval, and five (5)
days after publication.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2017.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this _______ day of _______________________, 2017.
Denis Law, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ORD:1960:4/19/17:scr
AGENDA ITEM # 8. a)
ORDINANCE NO. _______ 3 Exhibit A: 2017 Carry Forward/1st Quarter Budget Adjustment Summary by FundBEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCEFund2017 Beg Fund Bal Changes2017 Adj Fund Bal2017 Budgeted Changes 2017 Adjusted2017 Budgeted Changes 2017 AdjustedEnding Fund BalanceReserved/ DesignatedAvailable Fund Balance 000 GENERAL9,999,553 8,201,475 18,201,028 71,822,349 (2,200,260) 69,622,089 67,906,170 7,767,806 75,673,977 12,149,140 12,149,140 001 COMMUNITY SERVICES2,574,880 1,194,886 3,769,766 12,336,177 1,146,727 13,482,904 13,422,904 259,573 13,682,477 3,570,193 3,570,193 003 STREETS1,216,760 719,607 1,936,367 10,722,085 1,162,939 11,885,024 11,085,024 221,311 11,306,335 2,515,056 2,515,056 004 COMMUNITY DEVELOPMENT BLOCK GRANT66,654 ‐ 66,654 424,857 643,913 1,068,770 424,857 651,413 1,076,270 59,154 59,154 005 MUSEUM66,388 5,984 72,372 233,936 ‐ 233,936 236,275 ‐ 236,275 70,033 70,033 009 FARMERS MARKET119,595 (28,865) 90,730 59,400 36,550 95,950 66,855 26,408 93,263 93,417 (93,417) ‐ 011 FIRE AND EMERGENCY SVC HEALTH & WELLNESS‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 21X GENERAL GOVERNMENT MISC DEBT SVC 2,966,668 (539,800) 2,426,868 5,975,325 ‐ 5,975,325 6,066,629 ‐ 6,066,629 2,335,564 ‐ 2,335,564 Total General Governmental Funds17,010,498 9,553,287 26,563,785 101,574,129 789,869 102,363,998 99,208,714 8,926,511 108,135,225 20,792,558 (93,417) 20,699,140 102 ARTERIAL STREETS31,697 31,783 63,480 660,000 ‐ 660,000 660,000 ‐ 660,000 63,480 63,480 108 LEASED CITY PROPERTIES82,331 194,534 276,865 902,550 ‐ 902,550 839,996 ‐ 839,996 339,419 339,419 110 SPECIAL HOTEL‐MOTEL TAX214,292 188,310 402,602 265,000 ‐ 265,000 265,000 110,994 375,994 291,608 291,608 125 ONE PERCENT FOR ART23,256 105,233 128,489 24,505 ‐ 24,505 15,000 102,950 117,950 35,044 35,044 127 CABLE COMMUNICATIONS DEVELOPMENT263,780 130,724 394,504 122,674 ‐ 122,674 122,674 ‐ 122,674 394,504 394,504 135 SPRINGBROOK WETLANDS BANK332,491 1,534 334,025 ‐ ‐ ‐ ‐ ‐ ‐ 334,025 334,025 303 COMMUNITY SERVICES IMPACT MITIGATION1,326,009 (70,815) 1,255,194 86,500 319,514 406,014 ‐ ‐ ‐ 1,661,208 1,661,208 304 FIRE IMPACT MITIGATION458,670 148,493 607,163 99,000 ‐ 99,000 158,696 ‐ 158,696 547,467 547,467 305 TRANSPORTATION IMPACT MITIGATION1,487,248 10,500 1,497,748 620,000 ‐ 620,000 1,005,000 850,000 1,855,000 262,748 262,748 316 MUNICIPAL FACILITIES CIP1,100,966 13,937,064 15,038,030 10,352,000 3,298,632 13,650,632 6,399,775 12,747,358 19,147,133 9,541,529 (4,000,000) 5,541,529 317 CAPITAL IMPROVEMENT1,265,189 4,375,305 5,640,494 11,306,652 7,002,841 18,309,493 12,010,711 11,423,964 23,434,675 515,312 (440,000) 75,312 326 HOUSING OPPORTUNITY/ECO DEV REVOLVING1,016,775 24,398 1,041,173 ‐ 1,500,000 1,500,000 ‐ ‐ ‐ 2,541,173 (2,500,000) 41,173 336 NEW LIBRARY DEVELOPMENT‐ 1,122,601 1,122,601 ‐ ‐ ‐ ‐ 1,025,227 1,025,227 97,374 97,374 402 AIRPORT OPERATIONS & CIP 1,783,241 836,102 2,619,343 3,122,486 283,356 3,405,842 3,894,902 1,793,121 5,688,023 337,162 (173,563) 163,599 403 SOLID WASTE UTILITY1,525,437 1,225,980 2,751,417 19,187,851 ‐ 19,187,851 19,010,175 14,600 19,024,775 2,914,493 (400,000) 2,514,493 404 GOLF COURSE SYSTEM & CAPITAL 407,305 (370,217) 37,088 2,833,044 60,000 2,893,044 2,539,041 91,247 2,630,288 299,844 (143,549) 156,295 405 WATER OPERATIONS & CAPITAL 12,897,685 15,631,249 28,528,934 17,180,526 ‐ 17,180,526 22,500,120 12,847,034 35,347,154 10,362,306 (2,932,210) 7,430,096 406 WASTEWATER OPERATIONS & CAPITAL 11,537,906 7,316,414 18,854,320 27,530,642 3,239,987 30,770,629 29,643,026 8,400,483 38,043,509 11,581,440 (1,865,050) 9,716,390 407 SURFACE WATER OPERATIONS & CAPITAL 6,204,462 4,689,513 10,893,975 11,889,685 4,657,571 16,547,256 12,353,290 7,441,973 19,795,263 7,645,968 (1,169,538) 6,476,429 501 EQUIPMENT RENTAL6,269,895 162,158 6,432,053 6,388,513 92,340 6,480,853 7,126,253 558,360 7,684,613 5,228,293 5,228,293 502 INSURANCE13,638,917 (786,408) 12,852,509 3,292,368 4,100,000 7,392,368 3,571,166 ‐ 3,571,166 16,673,711 (16,567,061) 106,650 503 INFORMATION SERVICES1,200,702 1,369,672 2,570,374 5,603,168 128,608 5,731,776 5,560,636 1,275,000 6,835,636 1,466,514 1,466,514 504 FACILITIES805,658 469,395 1,275,053 4,882,506 144,509 5,027,015 4,981,195 113,238 5,094,433 1,207,635 1,207,635 505 COMMUNICATIONS504,191 38,736 542,927 1,078,253 ‐ 1,078,253 1,076,474 ‐ 1,076,474 544,706 544,706 512 HEALTHCARE INSURANCE3,622,942 533,206 4,156,148 7,787,779 ‐ 7,787,779 8,157,676 5,795 8,163,471 3,780,456 (2,449,041) 1,331,414 522 LEOFF1 RETIREES HEALTHCARE9,997,142 82,109 10,079,251 1,255,329 ‐ 1,255,329 1,039,594 ‐ 1,039,594 10,294,986 (10,294,986) ‐ 611 FIREMENS PENSION5,566,560 11,485 5,578,045 468,000 ‐ 468,000 210,475 ‐ 210,475 5,835,570 (5,835,570) ‐ Total Other Funds83,564,747 51,409,058 134,973,805 136,939,031 24,827,358 161,766,389 143,140,874 58,801,344 201,942,218 94,797,976 (48,770,569) 46,027,407 TOTAL ALL FUNDS 100,575,245 60,962,345 161,537,590 238,513,160 25,617,227 264,130,387 242,349,588 67,727,855 310,077,443 115,590,533 (48,863,986) 66,726,547 AGENDA ITEM # 8. a)
ORDINANCE NO. _______ 4 Exhibit B: 2018 Adjusted Budget Summary by FundBEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCEFund 2018 Beg Fund Bal Changes 2018 Adj. Fund Bal 2018 Budgeted Revenue Changes 2018 Adjusted Revenue 2018 Budgeted Expenditure Changes 2018 Adjusted Expenditure Ending Fund Balance Reserved/ Designated Available Fund Balance 000 GENERAL13,915,732 (1,766,592) 12,149,140 68,176,457 (1,200,787) 66,975,670 64,848,457 6,870 64,855,327 14,269,483 14,269,483 001 COMMUNITY SERVICES1,488,153 2,082,040 3,570,193 12,602,997 822,799 13,425,796 13,425,795 ‐ 13,425,795 3,570,193 3,570,193 003 STREETS853,821 1,661,235 2,515,056 10,910,252 377,988 11,288,240 11,288,240 132,583 11,420,823 2,382,473 2,382,473 004 COMMUNITY DEVELOPMENT BLOCK GRANT66,654 (7,500) 59,154 424,857 ‐ 424,857 424,857 ‐ 424,857 59,154 59,154 005 MUSEUM64,049 5,984 70,033 239,129 ‐ 239,129 241,550 ‐ 241,550 67,612 67,612 009 FARMERS MARKET112,140 (18,723) 93,417 59,400 ‐ 59,400 69,646 ‐ 69,646 83,171 (83,171) ‐ 011 FIRE AND EMERGENCY SVC HEALTH & WELLNESS‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 21X GENERAL GOVERNMENT MISC DEBT SVC 2,875,364 (539,800) 2,335,564 5,596,219 ‐ 5,596,219 5,703,244 ‐ 5,703,244 2,228,539 ‐ 2,228,539 Total General Governmental Funds19,375,913 1,416,645 20,792,558 98,009,311 ‐ 98,009,311 96,001,791 139,453 96,141,244 22,660,624 (83,171) 22,577,453 102 ARTERIAL STREETS31,697 31,783 63,480 670,000 ‐ 670,000 670,000 ‐ 670,000 63,480 63,480 108 LEASED CITY PROPERTIES144,885 194,534 339,419 902,550 ‐ 902,550 845,755 ‐ 845,755 396,215 396,215 110 SPECIAL HOTEL‐MOTEL TAX214,292 77,316 291,608 265,000 ‐ 265,000 265,000 ‐ 265,000 291,608 291,608 125 ONE PERCENT FOR ART32,761 2,283 35,044 15,000 ‐ 15,000 15,000 ‐ 15,000 35,044 35,044 127 CABLE COMMUNICATIONS DEVELOPMENT263,780 130,724 394,504 97,674 ‐ 97,674 97,674 ‐ 97,674 394,504 394,504 135 SPRINGBROOK WETLANDS BANK332,491 1,534 334,025 ‐ ‐ ‐ ‐ ‐ ‐ 334,025 334,025 303 COMMUNITY SERVICES IMPACT MITIGATION1,412,509 248,699 1,661,208 86,500 ‐ 86,500 ‐ ‐ ‐ 1,747,708 1,747,708 304 FIRE IMPACT MITIGATION398,974 148,493 547,467 99,000 ‐ 99,000 142,975 ‐ 142,975 503,492 503,492 305 TRANSPORTATION IMPACT MITIGATION1,102,248 (839,500) 262,748 632,400 ‐ 632,400 5,000 ‐ 5,000 890,148 890,148 316 MUNICIPAL FACILITIES CIP5,053,191 4,488,338 9,541,529 4,627,000 ‐ 4,627,000 9,579,237 ‐ 9,579,237 4,589,293 (4,000,000) 589,293 317 CAPITAL IMPROVEMENT561,130 (45,818) 515,312 3,965,500 ‐ 3,965,500 3,965,500 ‐ 3,965,500 515,312 515,312 326 HOUSING OPPORTUNITY/ECO DEV REVOLVING1,016,775 1,524,398 2,541,173 ‐ ‐ ‐ ‐ ‐ ‐ 2,541,173 (2,500,000) 41,173 336 NEW LIBRARY DEVELOPMENT‐ 97,374 97,374 ‐ ‐ ‐ ‐ ‐ ‐ 97,374 97,374 402 AIRPORT OPERATIONS & CIP 1,010,825 (673,663) 337,162 4,531,809 ‐ 4,531,809 4,398,864 ‐ 4,398,864 470,107 (172,886) 297,221 403 SOLID WASTE UTILITY1,703,113 1,211,380 2,914,493 19,505,718 ‐ 19,505,718 19,374,440 ‐ 19,374,440 3,045,771 (400,000) 2,645,771 404 GOLF COURSE SYSTEM & CAPITAL 701,308 (401,464) 299,844 3,048,198 (135,278) 2,912,920 2,873,002 (135,278) 2,737,724 475,040 (498,745) (23,705) 405 WATER OPERATIONS & CAPITAL 7,578,091 2,784,215 10,362,306 17,420,439 ‐ 17,420,439 21,528,803 (966) 21,527,837 6,254,908 (2,956,953) 3,297,955 406 WASTEWATER OPERATIONS & CAPITAL 9,425,522 2,155,918 11,581,440 27,542,026 ‐ 27,542,026 29,530,289 483 29,530,772 9,592,695 (1,832,654) 7,760,041 407 SURFACE WATER OPERATIONS & CAPITAL 5,740,857 1,905,111 7,645,968 11,629,686 ‐ 11,629,686 14,236,569 483 14,237,052 5,038,602 (1,184,107) 3,854,495 501 EQUIPMENT RENTAL5,532,155 (303,862) 5,228,293 4,730,207 ‐ 4,730,207 5,338,959 ‐ 5,338,959 4,619,541 4,619,541 502 INSURANCE13,360,119 3,313,592 16,673,711 3,307,514 ‐ 3,307,514 3,166,337 ‐ 3,166,337 16,814,888 (16,869,232) (54,344) 503 INFORMATION SERVICES1,243,234 223,280 1,466,514 5,397,380 ‐ 5,397,380 5,374,845 ‐ 5,374,845 1,489,049 1,489,049 504 FACILITIES706,969 500,666 1,207,635 4,870,928 ‐ 4,870,928 4,978,875 ‐ 4,978,875 1,099,687 1,099,687 505 COMMUNICATIONS505,970 38,736 544,706 1,102,300 ‐ 1,102,300 1,100,560 ‐ 1,100,560 546,446 546,446 512 HEALTHCARE INSURANCE3,253,045 527,411 3,780,456 8,191,708 ‐ 8,191,708 8,573,878 5,795 8,579,673 3,392,491 (2,573,902) 818,589 522 LEOFF1 RETIREES HEALTHCARE10,212,877 82,109 10,294,986 1,257,849 ‐ 1,257,849 1,094,879 ‐ 1,094,879 10,457,956 (10,457,956) ‐ 611 FIREMENS PENSION5,824,085 11,485 5,835,570 468,000 ‐ 468,000 200,475 ‐ 200,475 6,103,095 (6,103,095) ‐ Total Other Funds77,362,903 17,435,073 94,797,976 124,364,386 (135,278) 124,229,108 137,356,915 (129,483) 137,227,432 81,799,652 (49,549,531) 32,250,121 TOTAL ALL FUNDS 96,738,816 18,851,717 115,590,533 222,373,697 (135,278) 222,238,419 233,358,706 9,970 233,368,676 104,460,276 (49,632,702) 54,827,575 2 year total 100,575,245 460,886,857 25,481,949 486,368,806 475,708,294 67,737,825 543,446,119 104,460,276 (49,632,702) 54,827,575 AGENDA ITEM # 8. a)