HomeMy WebLinkAboutCommittee of the Whole - 16 Sep 2019 - Agenda - Pdf
CITY OF RENTON
AGENDA Committee of the Whole Meeting
5:00 PM - Monday, September 16, 2019
Conferencing Center, 7th Floor, City Hall – 1055 S. Grady Way
1. Council Vacancy
a) RCW 42.12.070 - Filling Non-partisan Vacancies
b) Policy 800-10, Filling Council Vacancies
2. CRM Project Briefing
3. ZenCity Project Briefing
4. Affordable Housing Options
5. Emerging Issues
RCW RCW 42.12.07042.12.070
Filling nonpartisan vacancies.Filling nonpartisan vacancies.
A vacancy on an elected nonpartisan governing body of a special purpose district where propertyA vacancy on an elected nonpartisan governing body of a special purpose district where property
ownership is not a qualification to vote, a town, or a city other than a first-class city or a charter code city,ownership is not a qualification to vote, a town, or a city other than a first-class city or a charter code city,
shall be filled as follows unless the provisions of law relating to the special district, town, or city provideshall be filled as follows unless the provisions of law relating to the special district, town, or city provide
otherwise:otherwise:
(1) Where one position is vacant, the remaining members of the governing body shall appoint a(1) Where one position is vacant, the remaining members of the governing body shall appoint a
qualified person to fill the vacant position.qualified person to fill the vacant position.
(2) Where two or more positions are vacant and two or more members of the governing body(2) Where two or more positions are vacant and two or more members of the governing body
remain in office, the remaining members of the governing body shall appoint a qualified person to fill oneremain in office, the remaining members of the governing body shall appoint a qualified person to fill one
of the vacant positions, the remaining members of the governing body and the newly appointed personof the vacant positions, the remaining members of the governing body and the newly appointed person
shall appoint another qualified person to fill another vacant position, and so on until each of the vacantshall appoint another qualified person to fill another vacant position, and so on until each of the vacant
positions is filled with each of the new appointees participating in each appointment that is made after hispositions is filled with each of the new appointees participating in each appointment that is made after his
or her appointment.or her appointment.
(3) If less than two members of a governing body remain in office, the county legislative authority(3) If less than two members of a governing body remain in office, the county legislative authority
of the county in which all or the largest geographic portion of the city, town, or special district is locatedof the county in which all or the largest geographic portion of the city, town, or special district is located
shall appoint a qualified person or persons to the governing body until the governing body has twoshall appoint a qualified person or persons to the governing body until the governing body has two
members.members.
(4) If a governing body fails to appoint a qualified person to fill a vacancy within ninety days of the(4) If a governing body fails to appoint a qualified person to fill a vacancy within ninety days of the
occurrence of the vacancy, the authority of the governing body to fill the vacancy shall cease and theoccurrence of the vacancy, the authority of the governing body to fill the vacancy shall cease and the
county legislative authority of the county in which all or the largest geographic portion of the city, town, orcounty legislative authority of the county in which all or the largest geographic portion of the city, town, or
special district is located shall appoint a qualified person to fill the vacancy.special district is located shall appoint a qualified person to fill the vacancy.
(5) If the county legislative authority of the county fails to appoint a qualified person within one(5) If the county legislative authority of the county fails to appoint a qualified person within one
hundred eighty days of the occurrence of the vacancy, the county legislative authority or the remaininghundred eighty days of the occurrence of the vacancy, the county legislative authority or the remaining
members of the governing body of the city, town, or special district may petition the governor to appoint amembers of the governing body of the city, town, or special district may petition the governor to appoint a
qualified person to fill the vacancy. The governor may appoint a qualified person to fill the vacancy afterqualified person to fill the vacancy. The governor may appoint a qualified person to fill the vacancy after
being petitioned if at the time the governor fills the vacancy the county legislative authority has notbeing petitioned if at the time the governor fills the vacancy the county legislative authority has not
appointed a qualified person to fill the vacancy.appointed a qualified person to fill the vacancy.
(6) As provided in chapter (6) As provided in chapter 29A.2429A.24 RCW, each person who is appointed shall serve until a RCW, each person who is appointed shall serve until a
qualified person is elected at the next election at which a member of the governing body normally wouldqualified person is elected at the next election at which a member of the governing body normally would
be elected. The person elected shall take office immediately and serve the remainder of the unexpiredbe elected. The person elected shall take office immediately and serve the remainder of the unexpired
term.term.
[ [ 2013 c 11 § 89;2013 c 11 § 89; 2011 c 349 § 28;2011 c 349 § 28; 1994 c 223 § 1.1994 c 223 § 1.]]
NOTES:NOTES:
Effective dateEffective date——2011 c 349 §§ 10-12, 27, 28, and 30:2011 c 349 §§ 10-12, 27, 28, and 30: See note following RCW See note following RCW 29A.24.17129A.24.171..
AGENDA ITEM #1. a)
POLICY & PROCEDURE
Subject:
FILLING COUNCIL VACANCIES
Index: LEGISLATIVE
Number: 800‐10
Effective Date:
12/10/2018
Supersedes:
11/16/2015
Page:
1 of 5
Staff Contact:
CAO
Approved By:
Resolution #4363 on
12/10/2018
1.0 PURPOSE:
To establish policy and procedures for filling a Council vacancy that is consistent with
State law.
2.0 ORGANIZATIONS AFFECTED:
City Councilmembers
3.0 REFERENCES:
RCW 42.12
RCW 42.30
RCW 35A.12
4.0 POLICY:
4.1 A Council position shall be officially declared vacant upon resignation, recall,
forfeiture, or death of a Councilmember, or for any other reason provided in
RCW 42.12.
4.2 The Council, by majority vote, shall appoint a qualified person to fill the vacancy
in the Council.
4.2.1 The appointee shall serve on the Council until such time as a person is
elected and certified to fill the vacancy for the remainder of the
unexpired term at the next regular municipal election.
4.3 Candidates for a Council vacancy must:
4.3.1 Be a registered voter of the City of Renton.
AGENDA ITEM #1. b)
FILLING COUNCIL VACANCIES
p. 2
4.3.2 Have residency within the corporate limits of Renton at least one year
immediately prior to consideration for the vacancy.
4.4 A person shall be considered for filling the vacancy by submitting a letter of
interest by the specified date and time. Additional materials outlining the
person’s interests and qualifications may also be submitted.
4.4.1 Candidates’ submitted materials shall be made available in the City Clerk
Division for inspection by the public.
4.4.2 Candidates may submit letter of support with the letters of interest.
4.5 The City Clerk shall arrange for all announcements, interviews, and meetings
pertaining to a Council vacancy to be made public by publishing a notice in a
local newspaper of general circulation. Notice shall also be provided to each local
radio and/or television station that has a request to be notified on file with the
City. Notice of any special meetings shall be publicized 24 hours prior to the
scheduled meeting and must specify the time, place, and purpose of the
meeting. The requirements above do not preclude the continuation of a
publicized meeting to a time certain.
4.6 Interviews of selected candidates desiring to fill the vacant Council position shall
be conducted in a meeting open to the public in Council Chambers during a
regularly scheduled Committee of the Whole meeting. Minutes of the meeting
must be kept in order to meet the requirements of the Open Public Meetings
Act.
5.0 DEFINITIONS:
N/A
6.0 PROCEDURES:
6.1 If, for any reason, a vacancy in the Council occurs, the Mayor shall officially
acknowledge the vacancy at the next regularly scheduled Council meeting. If a
resignation, forfeiture or recall of a Council position occurs during a meeting,
official acknowledgment of the vacancy by the Mayor may take place in the
same meeting. Correspondence shall be logged into four categories:
AGENDA ITEM #1. b)
FILLING COUNCIL VACANCIES
p. 3
6.1.1 After officially acknowledging a vacancy on Council, the Mayor shall
request and encourage all qualified persons who desire to be appointed
to the vacant position to submit a letter of interest to the City Clerk. The
Mayor shall also indicate that additional materials outlining the person’s
interests and qualifications, and letters of support from individuals or
organizations, may also be submitted.
6.1.2 Within two weeks of the acknowledgment of the vacancy, the remaining
Councilmembers shall, at a Council meeting, 1) establish the date and
time by which letters and information must be submitted to the City
Clerk, and 2) establish a date and time for the Committee of the Whole to
review the submitted materials.
6.1.3 The day immediately following the Council meeting in which the Council
establishes a schedule for the submission of applications and review of
materials submitted, the City Clerk shall provide proper notice to local
media that:
a) Advertises the vacancy;
b) Requests qualified persons desiring to be appointed to the vacant
position submit letters of interest and supporting materials;
c) Lists the requirements and deadlines candidates must meet in
order to be considered for the vacancy; and
d) Provides notice of when the Committee of the Whole will review
the materials submitted.
6.1.4 The City Clerk shall prepare a packet for each Councilmember and the
Mayor consisting of candidates’ submitted materials.
6.1.5 After receiving the packets, the Committee of the Whole shall meet in a
meeting open to the public in order to review and debate the
qualifications of the candidates, with no public testimony to be taken.
6.1.6 At the next regular Council meeting following completion of review and
debate of candidate materials, Council shall select by majority vote either
a candidate as the new Councilmember, or a slate of candidates to be
interviewed at the next Committee of the Whole meeting. If a new
candidate is selected, the City Clerk shall notify the candidates that a
selection has been made and the interview process is canceled. If a new
Councilmember has been selected under the process described in this
subsection, then the rest of the policy is inapplicable.
6.1.7 If Council selects candidates to interview, the City Clerk shall personally
notify each candidate of the date, time, and place of the interviews.
AGENDA ITEM #1. b)
FILLING COUNCIL VACANCIES
p. 4
6.2 Each candidate will be interviewed at a Committee of the Whole meeting to be
held in the Council Chambers.
6.2.1 Each candidate will be asked one question per Councilmember in
attendance at the meeting.
6.2.2 A set of preselected questions, approved by Council, will be asked of each
candidate. Each candidate must respond to the same set of questions.
6.2.3 Candidates’ order of appearance at the interview shall be pre‐
determined by Council.
6.2.4 The Council President may limit the length of each candidate’s interview
to 30 minutes if the number of candidates exceeds six (6).
6.2.5 Upon completion of all interviews, Councilmembers may discuss the
qualifications of the candidates.
6.3 After completion of the interviews and discussion during the Committee of the
Whole meeting, the Council President shall, at the immediately following regular
Council meeting, call for nominations to fill the vacancy from the slate of
candidates interviewed.
6.3.1 Nominations shall be made beginning with the Council President and in
order of roll call for the month.
6.3.2 Balloting is done by roll call vote as outlined in Section 6.3.1. No secret
ballot is permitted.
a) Balloting will continue until a nominee receives a majority of four
votes.
b) At any time during the balloting process, Council may postpone
balloting until the next regularly scheduled Council meeting if a
majority vote is not reached.
6.3.3 All interviews, discussion, nominations, and votes taken by the Council
shall be conducted during a regular meeting.
6.3.4 The nominee receiving the majority vote is declared the new
Councilmember and shall be sworn in by the City Clerk or other
designated official at the next regularly scheduled Council meeting.
6.3.5 If Council does not elect a new Councilmember within 90 days of the
acknowledged vacancy an impasse shall be declared. In the case of an
AGENDA ITEM #1. b)
FILLING COUNCIL VACANCIES
p. 5
impasse, the Council President shall submit a request, which shall include
the list of nominees, to the King County Council to fill the vacancy. The
King County Council shall have 180 days to fill the vacancy from the date
it was officially acknowledged.
AGENDA ITEM #1. b)