HomeMy WebLinkAboutCouncil 06/02/2008p
AGENDA
RENTON CITY COUNCIL
4110
REGULAR MEETING
June 2, 2008
Monday, 7 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. SPECIAL PRESENTATION: Comcast digital broadcast conversion
4. PUBLIC HEARING:
City Code Title IV (Development Regulations) docket item: Farmers Markets, Mobile Food
Vendors, and Temporary Merchant Vendors
5. APPEAL: Committee of the Whole Report re: T-Mobile Monopole Conditional Use Permit
INABILITY OF THE CITY COUNCIL TO TAKE TESTIMONY ON APPEALS DURING THE CITY
COUNCIL MEETING
State law requires that the City establish a process to handle appeals from application of environmental and
developmental rules and regulations. The Renton City Council, feeling it was best for the elected
representatives to handle the appeals rather than require citizens to go to court, has retained appellate
jurisdiction to itself.
The courts have held that the City Council,while sitting as an appellate body, is acting as a quasi-judicial
•body and must obey rules of procedure of a court more than that of a political body.
By City Code, and by State law,the City Council may not consider new evidence in this appeal. The parties
to the appeal have had an opportunity to address their arguments to a Committee of the City Council at a
meeting previously held. Because of the court requirements prohibiting the City Council from considering
new evidence, and because all parties have had an opportunity to address their concerns to a Council
Committee,the City Council may not consider oral or written testimony at the City Council meeting. The
Council understands that this is frustrating to citizens and is outside the normal process of open discourse
provided to citizenry during the audience comment portion of the City Council meeting. However, this
burden of not allowing the Council to be addressed concerning pending appeals is outweighed by the quick,
easy, inexpensive and local appeal process provided by the Renton City Council.
6. ADMINISTRATIVE REPORT
7. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is
allowed five minutes. The comment period will be limited to one-half hour. The second audience
comment period later on in the agenda is unlimited in duration.) When you are recognized by the
Presiding Officer, please walk to the podium and state your name and city of residence for the record,
SPELLING YOUR LAST NAME.
8. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 5/19/2008. Council concur.
b. Mayor Law appoints Jennifer Knickerbocker to the Advisory Commission on Diversity for an
unexpired term expiring 12/31/2009 (position previously held by Erica Rehberg). Refer to
Community Services Committee.
(CONTINUED ON REVERSE SIDE)
I
c. Administrative, Judicial and Legal Services Department recommends confirmation of the
appointment of Iwen Wang as the new Finance and Information Services Administrator, effective
6/16/2008; and approval of her salary at Step E of the salary range. Council concur.
• d. City Clerk reports bid opening on 5/21/2008 for CAG-08-072, Renton Community Center
Readerboard Replacement; one bid; engineer's estimate $156,000; and submits staff
recommendation to award the contract to sole bidder, Daktronics, Inc., in the amount of
$115,546.54. Refer to Finance Committee.
e. City Clerk reports bid opening on 5/15/2008 for CAG-08-055, Renton City Hall Mammoth
Compressor Replacement; five bids; engineer's estimate $50,000; and submits staff
recommendation to award the contract to low bidder, TRS Mechanical, Inc., in the amount of
$50,552.82. Council concur.
f. City Clerk reports bid opening on 5/27/2008 for CAG-08-066, Logan Ave. N. Bike Lane and
Channelization Revision; ten bids; engineer's estimate $411,255; and submits staff
recommendation to award the contract to low bidder, Rodarte Construction, Inc., in the amount
of$334,565. Council concur.
g. Community and Economic Development Department recommends approval of a contract in the
amount of$29,700 with Census Services to conduct a special census of the New Life - Aqua
Barn and Liberty annexation areas that is needed for the allocation of State funds to Renton.
Council concur.
h. Community and Economic Development Department recommends approval of the annual update
of the City's Zoning Book and Wall Map. Council concur. (See 10.a. for ordinance.)
i. Community Services Department submits CAG-07-202, Activity Buildings ADA Upgrades at
Philip Arnold and Kennydale Lions Parks; and requests approval of the project, authorization for
final pay estimate in the amount of$113,626.66, commencement of 60-day lien period, and
release of retained amount of$17,602.66 to United Pacific Structures, Inc., contractor, if all
required releases are obtained. Council concur.
j. Community Services Department recommends approval to amend the 2008 Budget for Fund 001,
Community Services, in the amount of$66,541 to: add a Maintenance Custodian position, add
the position to the 2008 Budget index of positions, and authorize appropriation authority to
• support contracted landscaping costs and hire maintenance staff Refer to Finance Committee.
k. Finance and Information Services Department recommends approval to amend the 2008 Budget
by transferring funds in the amount of$75,000 from the 2007 year-end fund balance to meet
Firemen's Pension Fund obligations. Refer to Finance Committee.
1. Finance and Information Services Department recommends approval of addenda nos. 31, 32, 33,
34, 35, and 41 with the Renton School District related to CAG-06-097, interlocal agreement
regarding the sharing of fiber optic installation projects with the Eastside Fiber Consortium
(various eastside agencies). Council concur.
m. Fire and Emergency Services Department recommends approval of a contract in the amount of
$55,000 with Principal Decision Systems International to purchase a scheduling, timekeeping,
and work force management system (Telestaff software). Council concur.
n. Human Resources Department recommends approval to hire the new Risk Manager at Step E of
the salary range. Council concur.
o. Human Services Division recommends approval of the 2009-2011 joint interlocal agreement with
King County to receive Community Development Block Grant funds through the King County
consortium. Council concur.
p. Transportation Systems Division recommends approval to amend the 2008 Budget by
transferring $60,000 from Fund 502, South Renton projects, to Fund 317 for the Burnett Linear
Park Phase II project. Council concur. (See 10.b. for ordinance.)
q. Utility Systems Division recommends approval to amend the 2008 Budget by appropriating
$95,000 from Fund 403, Solid Waste, to extend the Clean Sweep Neighbor-to-Neighbor
Curbside Cleanup program to recently annexed areas. Council concur. (See 10.c. for ordinance.)
r. Utility Systems Division submits CAG-07-053, Renton Village Storm System; and requests
approval of the project, authorization for final pay estimate in the amount of$36,800,
commencement of 60-day lien period, and release of retained amount of$71,450.42 to Laser
• Underground& Earthworks, Inc., contractor, if all required releases are obtained. Council
concur.
s. Utility Systems Division requests approval of an agreement in the amount of$53,963.19 with
Golder Associates, Inc. to implement the 2008 Monitoring Plan for the Cedar River Section 205
Flood Damage Reduction project. Council concur.
(CONTINUED ON NEXT PAGE)
9. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by
• the Chair if further review is necessary.
a. Finance Committee: Economic Review & Forecasting Contract with Doug Pedersen &
Associates; Legislative Consulting Services Contract with Doug Levy; Budget Amendment re:
Public Works Principal Financial &Administrative Analyst Position*
10. RESOLUTIONS AND ORDINANCES
Ordinances for first reading:
a. 2008 amendments to zoning classifications of properties (see 8.h.)
b. 2008 Budget amendment re: Burnett Linear Park Phase II project (see 8.p.)
c. 2008 Budget amendment re: Clean Sweep program (see 8.q.)
d. 2008 Budget amendment re: Principal Financial & Administrative Analyst (see 9.a.)
e. Assisted living facilities regulations (Council approved via Planning & Development Committee
report on 4/21/2008)
Ordinance for second and final reading:
Public utility facilities height regulations (1st reading 5/19/2008)
11. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded
information.)
12. AUDIENCE COMMENT
13. EXECUTIVE SESSION
14. ADJOURNMENT
•
COMMITTEE OF THE WHOLE
AGENDA
(Preceding Council Meeting)
Council Chambers
4:30 p.m.
Appeal of T-Mobile Monopole Conditional Use Permit
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST
TUES.&THURS.AT 1 1 AM&9 PM,WED.&FRI.AT 9 AM&7 PM AND SAT.&SUN.AT 1 PM&9 PM
t III
RENTON CITY COUNCIL
Regular Meeting
June 2,2008 Council Chambers
Monday, 7 p.m. MINUTES Renton City Hall
CALL TO ORDER Mayor Denis Law called the meeting of the Renton City Council to order and
led the Pledge of Allegiance to the flag.
ROLL CALL OF MARCIE PALMER, Council President; DON PERSSON;KING PARKER;
COUNCILMEMBERS TERRI BRIERE; RICH ZWICKER; GREG TAYLOR; RANDY CORMAN.
CITY STAFF IN DENIS LAW, Mayor; JAY COVINGTON, Chief Administrative Officer;
ATTENDANCE LAWRENCE J. WARREN, City Attorney; BONNIE WALTON, City Clerk;
GREGG ZIMMERMAN, Public Works Administrator; ALEX PIETSCH,
Community and Economic Development Administrator; THARA JOHNSON,
Associate Planner; MARTY WINE,Assistant CAO; PREETI SHRIDHAR,
Communications Director; FIRE CHIEF/EMERGENCY SERVICES
ADMINISTRATOR I. DAVID DANIELS and DEPUTY CHIEF ROBERT
VAN HORNE,Fire Department; COMMANDER KATIE MCCLINCY, Police
Department.
SPECIAL PRESENTATION Terry Davis,Director of Government Affairs and Franchising for Comcast
City Clerk: Broadcast Digital Southeast Puget Sound Office,reported on the digital television transition that
Television Transition will occur on 2/17/2009. He explained that the federal government is requiring
broadcast television stations to switch the over-the-air signal from analog to
digital. Resident's analog television sets receiving free television using an
antenna will not work after 2/17/2009.
Mr. Davis stated that residents who are currently using analog televisions have
the following options: 1)keep the existing analog television set and purchase a
television converter box; 2)connect to cable, satellite or other pay service; or 3)
purchase a television with a digital tuner. He pointed out that analog television
set owners can obtain coupons that can be applied toward the cost of a
television converter box. Mr. Davis indicated that information about the
conversion and the coupons can be obtained online at www.dtv.gov and by
calling 1-888-388-2009.
Responding to Council inquiries,Mr. Davis said households can obtain up to
two coupons, each worth $40, and a coupon is not needed to purchase a
converter box. He confirmed that cable subscribers are not required at this time
to switch to digital cable.
PUBLIC HEARING This being the date set and proper notices having been posted and published in
Planning: Development accordance with local and State laws,Mayor Law opened the public hearing to
Regulations(Title IV) 2006 consider amendments to the City Code Title IV(Development Regulations)
Docket Review docket item regarding mobile vendors, including: Farmers Markets,Mobile
Food Vendors, and Temporary Merchant Vendors.
Associate Planner Johnson reported that farmers markets and produce stands are
currently permitted through the definition for"retail sales, outdoor." The
recommended amendments include: allowing farmers markets only in the CD
(Center Downtown)zone,providing an exemption for produce stands, and
adding a definition for farmers market.
Regarding mobile food vendors,Ms. Johnson stated that the vendors are
currently allowed with a business license. She reported that she visited the three
mobile food vendors conducting business within the City to inform them of the
June 2,2008 Renton City Council Minutes Page 177
proposed amendments, which are as follows: restricting vendors in all zones,
allowing vendors on a case-by-case basis through the temporary use permit
process,providing exemptions for City-sponsored events or functions, and
adding a definition for mobile food vendors.
Turning to temporary merchant vendors, Ms. Johnson explained that the
vendors are currently allowed through the peddler's licensing requirements in
City Code Title V(Business). The proposal revises Title V to reflect new
zones. In conclusion, she indicated that the next step is for the Planning and
Development Committee to make its recommendation on the matter.
Responding to Councilmember Briere's comments, Ms. Johnson confirmed that
temporary vendors that sell flowers during the holidays are also required to
obtain a peddler's license,which includes a background check,and a business
license. The vendors will have to locate in the CA (Commercial Arterial) zone.
She also confirmed that unless it was a part of a City-sponsored function,
vendors would be unable to sell art in a park. Councilmember Persson noted
that one reason for the background check is to prevent pedophiles from
receiving a peddler's license.
Noting that farmers markets will be restricted to the CD zone, Councilmember
Parker pointed out that in the future, a farmers market may be wanted in the
Benson Hill or Highlands areas. He also questioned whether mobile food
vendors are really mobile, as they tend to stay in one place. Councilmember
Taylor inquired as to how other cities regulate mobile food vendors. He
expressed support for the encouragement of the free enterprise system,
especially in this diverse community, in a way that does not take away from
community appeal.
Public comment was invited. There being none, it was MOVED BY PARKER,
SECONDED BY CORMAN, COUNCIL CLOSE THE PUBLIC HEARING.
CARRIED.
APPEAL Councilmember Parker announced that the Committee of the Whole heard the
Committee of the Whole appeal regarding the T-Mobile conditional use permit this evening, and the
Appeal: Monopole Conditional Committee will present its report at the next Council meeting(6/9/2008).
Use Permit, T-Mobile, CU-07-
065
ADMINISTRATIVE Chief Administrative Officer Covington reviewed a written administrative
REPORT report summarizing the City's recent progress towards goals and work programs
adopted as part of its business plan for 2008 and beyond. Items noted included:
Beginning June 3, the 2008 Senior Stage Review will air on Renton Cable
Channel 21.
Streets: Duvall Ave NE Public Works Administrator Zimmerman reported on the temporary closure of
Closure, Road Improvements Duvall Ave. NE between NE Sunset Blvd. (SR-900) and SE 95th Way.
Project Originally scheduled to begin on June 2,he indicated that the road will be
closed beginning on June 5. Mr. Zimmerman explained that the delay is due to
the contractor having to wait for State approval of the required stormwater
pollution prevention plan. Stating that the road will remain closed through
approximately July 2009,he reviewed the detour routes and noted that Union
Ave.NE is not a designated truck route.
Councilmember Parker pointed out that the temporary full closure of Duvall
Ave.NE saves the taxpayers money and shortens the time of the project. He
stressed the importance of continuous communication to the public regarding
June 2,2008 Renton City Council Minutes Page 178
the progress of the project, and asked that daily updates be listed on the City's
website at duvall.rentonwa.gov.
AUDIENCE COMMENT Howard McOmber(Renton) announced a Highlands Community Association
Citizen Comment: McOmber- emergency preparedness event on June 12 at the Highlands Neighborhood
Emergency Preparedness Center, during which emergency preparedness kits will be assembled for in-
Event need residents. He encouraged people to volunteer to help assemble the kits,
and noted that Deborah Needham,the City's Emergency Management Director,
will be on hand to provide assistance.
Citizen Comment: Cowan - John Cowan (Renton) spoke on the topic of the upper Kennydale rezone.
Upper Kennydale Rezone, Displaying a map, he pointed out the three lots he owns in the Sunset Hills
Property Zoning subdivision and reported that some properties in the subdivision are zoned R-4
(four units per acre) and some are zoned R-8 (eight units per acre). Mr. Cowan
noted the need for a zoning readjustment and asked that the matter be reviewed.
Questioning the speaker, Councilmember Briere confirmed that he wants his
property,which is zoned R-4, to be zoned R-8. She explained that the goal of
the rezone process was to have large lots since large lots already existed in the
Kennydale area. Councilman Corman suggested the use of the Comprehensive
Plan amendment process to further refine the zoning boundaries.
MOVED BY PARKER, SECONDED BY CORMAN, COUNCIL REFER
THIS MATTER TO THE PLANNING AND DEVELOPMENT COMMITTEE.
CARRIED.
Citizen Comment: Larson- Sue Larson-Kinzer(Renton) said she owns the Kennydale Blueberry Farm and
Kinzer,Trespass and Code noted that she has received two orders to correct from the City of Renton, one
Compliance for bulky waste storage. She displayed photographs of her property,pointing
out the construction being undertaken on an adjacent property that resulted in
the tearing down of the fence; the deposit of trees, debris, and dirt on her
property; and the crushing of her large spool of cable.
MOVED BY CORMAN, SECONDED BY TAYLOR, COUNCIL ALLOW
THE SPEAKER FIVE ADDITIONAL MINUTES. CARRIED.
On to the subject of trespassing, Ms. Larson-Kinzer questioned how trespass
issues are enforced, and if City-recognized "no trespassing" signs need to be
used.
Mayor Law indicated that City Attorney and Police Department staff will be in
touch with her to review the issues.
CONSENT AGENDA Items on the consent agenda are adopted by one motion which follows the
listing.
Council Meeting Minutes of Approval of Council meeting minutes of 5/19/2008. Council concur.
5/19/2008
Appointment: Advisory Mayor Law appointed Jennifer Knickerbocker to the Advisory Commission on
Commission on Diversity Diversity for an unexpired term expiring 12/31/2009 (position previously held
by Erica Rehberg). Refer to Community Services Committee.
Finance: Administrator Administrative,Judicial and Legal Services Department recommended
Appointment(Iwen Wang), confirmation of the appointment of Iwen Wang as the new Finance and
Hire at Step E Information Services Administrator, effective 6/16/2008; and approval of her
salary at Step E of the salary range. Council concur.
A
June 2,2008 Renton City Council Minutes Page 179
CAG: 08-072, Community City Clerk reported bid opening on 5/21/2008 for CAG-08-072, Renton
Center Readerboard Community Center Readerboard Replacement; one bid; engineer's estimate
Replacement, Daktronics $156,000; and submitted staff recommendation to award the contract to sole
bidder, Daktronics, Inc., in the amount of$115,546.54. Refer to Finance
Committee.
CAG: 08-055, City Hall City Clerk reported bid opening on 5/15/2008 for CAG-08-055, Renton City
Mammoth Compressor Hall Mammoth Compressor Replacement; five bids; engineer's estimate
Replacement,TRS Mechanical $50,000; and submitted staff recommendation to award the contract to low
bidder,TRS Mechanical, Inc., in the amount of$50,552.82. Council concur.
CAG: 08-066, Logan Ave N City Clerk reported bid opening on 5/27/2008 for CAG-08-066, Logan Ave. N.
Bike Lane&Channelization Bike Lane and Channelization Revision; ten bids; engineer's estimate$411,255;
Revision, Rodarte and submitted staff recommendation to award the contract to low bidder,
Construction Rodarte Construction, Inc., in the amount of$334,565. Council concur.
CED: New Life- Aqua Barn Community and Economic Development Department recommended approval of
and Liberty Annexation Areas a contract in the amount of$29,700 with Census Services to conduct a special
Census, Census Services census of the New Life-Aqua Barn and Liberty annexation areas that is needed
for the allocation of State funds to Renton. Council concur.
Zoning: Annual Update of Community and Economic Development Department recommended approval of
Zoning Book&Wall Map the annual update of the City's Zoning Book and Wall Map. Council concur.
(See page 181 for ordinance.)
CAG: 07-202, Activity Community Services Department submitted CAG-07-202,Activity Buildings
Buildings ADA Upgrades at ADA Upgrades at Philip Arnold and Kennydale Lions Parks; and requested
Philip Arnold &Kennydale approval of the project, authorization for final pay estimate in the amount of
Lions Parks, United Pacific $113,626.66, commencement of 60-day lien period, and release of retained
Structures amount of$17,602.66 to United Pacific Structures,Inc., contractor, if all
required releases are obtained. Council concur.
Budget: 2008 Amendment, Community Services Department recommended approval to amend the 2008
Maintenance Custodian Budget for Fund 001, Community Services, in the amount of$66,541 to: add a
Position Maintenance Custodian position, add the position to the 2008 Budget index of
positions, and authorize appropriation authority to support contracted
landscaping costs and hire maintenance staff. Refer to Finance Committee.
Budget: 2008 Amendment, Finance and Information Services Department recommended approval to amend
Firemens Pension Fund the 2008 Budget by transferring funds in the amount of$75,000 from the 2007
year-end fund balance to meet Firemen's Pension Fund obligations. Refer to
Finance Committee.
CAG: 06-097, Fiber Optic Finance and Information Services Department recommended approval of
Installation Projects Interlocal addenda nos. 31, 32, 33, 34, 35, and 41 with the Renton School District related
Agreement, Eastside Fiber to CAG-06-097, interlocal agreement regarding the sharing of fiber optic
Consortium installation projects with the Eastside Fiber Consortium (various eastside
agencies). Council concur.
Fire: Work Force Management Fire and Emergency Services Department recommended approval of a contract
System, Principal Decision in the amount of$55,000 with Principal Decision Systems International to
Systems International purchase a scheduling, timekeeping, and work force management system
(Telestaff software). Council concur.
Human Resources: Risk Human Resources Department recommended approval to hire the new Risk
Manager Hire at Step E Manager at Step E of the salary range. Council concur.
June 2,2008 Renton City Council Minutes Page 180
Human Services: 2009-2011 Human Services Division recommended approval of the 2009-2011 joint
CDBG Interlocal Agreement, interlocal agreement with King County to receive Community Development
King County Block Grant funds through the King County consortium. Council concur.
Budget: 2008 Amendment, Transportation Systems Division recommended approval to amend the 2008
Burnett Linear Park Phase II Budget by transferring$60,000 from Fund 502, South Renton projects,to Fund
Project 317 for the Burnett Linear Park Phase II project. Council concur. (See page
181 for ordinance.)
Budget: 2008 Amendment, Utility Systems Division recommended approval to amend the 2008 Budget by
Clean Sweep Program appropriating $95,000 from Fund 403, Solid Waste, to extend the Clean Sweep
Neighbor-to-Neighbor Curbside Cleanup program to recently annexed areas.
Council concur. (See page 181 for ordinance.)
CAG: 07-053, Renton Village Utility Systems Division submitted CAG-07-053, Renton Village Storm
Storm System, Laser System; and requested approval of the project, authorization for final pay
Underground & Earthworks estimate in the amount of$36,800,commencement of 60-day lien period, and
release of retained amount of$71,450.42 to Laser Underground&Earthworks,
Inc., contractor, if all required releases are obtained. Council concur.
Public Works: Cedar River Utility Systems Division requested approval of an agreement in the amount of
Section 205 Flood Damage $53,963.19 with Golder Associates, Inc.to implement the 2008 Monitoring Plan
Reduction 2008 Monitoring for the Cedar River Section 205 Flood Damage Reduction project. Council
Plan, Golder Associates concur.
MOVED BY PALMER, SECONDED BY CORMAN, COUNCIL APPROVE
THE CONSENT AGENDA AS PRESENTED. CARRIED.
UNFINISHED BUSINESS Finance Committee Chair Persson presented a report recommending
Finance Committee concurrence in the staff recommendation to authorize the Mayor and City Clerk
AJLS: Economic Review and to enter into a contract with Doug Pederson and Associates to continue
Forecasting, Doug Pedersen providing economic review and forecasting services for the City. The term of
and Associates the contract is 5/31/2008 through 5/31/2010 and totals $28,000 for the two-year
term. MOVED BY PERSSON, SECONDED BY BRIERE, COUNCIL
CONCUR IN THE COMMITTEE REPORT. CARRIED.
Budget: 2008 Amendment, Finance Committee Chair Persson presented a report recommending
Principal Financial & concurrence in the staff recommendation to approve an ordinance amending the
Administrative Analyst, 2008 Budget by increasing the General Fund budget for Public Works
Maintenance Shops Secretary Administration in the amount of$14,823 to increase the authorization of the
Principal Financial and Administrative Analyst position from.75 FTE to 1.0
FTE, and by decreasing the Street Fund budget by$16,920 to reduce the
authorization of a Maintenance Shops Secretary I position from 1.0 FTE to .50
FTE. The Committee also recommended that Council approve the hiring of the
Principal Financial and Administrative Analyst position, Grade 24, at Step D of
the salary schedule, effective 5/16/2008.
The Committee further recommended that the ordinance regarding the 2008
Budget amendment be presented for first reading. MOVED BY PERSSON,
SECONDED BY BRIERE, COUNCIL CONCUR IN THE COMMITTEE
REPORT. CARRIED. (See page 181 for ordinance.)
CED: Legislative Consulting Finance Committee Chair Persson presented a report recommending
Services, Doug Levy concurrence in the staff recommendation to approve a contract with Doug Levy
for legislative consulting for the 2008-2009 State legislative session. The
contract is for services beginning May 2008 to the end of the 2009 session of
the State Legislature in the amount of$51,800. The Committee further
recommended that the Mayor and City Clerk be authorized to execute the
June 2,2008 Renton City Council Minutes Page 181
contract. MOVED BY PERSSON, SECONDED BY BRIERE, COUNCIL
CONCUR IN THE COMMITTEE REPORT. CARRIED.
Public Safety Committee Public Safety Committee Chair Taylor presented a report regarding the 2006
Fire: 2006 International Fire International Fire Code adoption with local amendments. The Committee
Code Adoption recommended concurrence in the staff recommendation to approve the proposed
changes with local amendments, and to adopt the related ordinance for the
purpose of bringing the City into line with nine Eastside Zone I Fire Marshal
jurisdictions and Zone 3 Fire Marshals.
The Committee further recommended that the ordinance regarding this matter
be prepared for reading and adoption. MOVED BY TAYLOR, SECONDED
BY PALMER,COUNCIL CONCUR IN THE COMMITTEE REPORT.
CARRIED.
RESOLUTIONS AND The following ordinances were presented for first reading and referred to the
ORDINANCES Council meeting of 6/9/2008 for second and final reading:
Zoning: Annual Update of An ordinance was read adopting the 2008 amendments to the zoning
Zoning Book&Wall Map classification of properties located within the City of Renton. MOVED BY
PARKER, SECONDED BY BRIERE, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING ON 6/9/2008. CARRIED.
Budget: 2008 Amendment, An ordinance was read amending the 2008 Budget to appropriate and transfer
Burnett Linear Park Phase II from Fund 502 to Fund 317 for Burnett Linear Park Phase II project expenses in
Project the total amount of$60,000. MOVED BY PERSSON, SECONDED BY
BRIERE, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL
READING ON 6/9/2008. CARRIED.
Budget: 2008 Amendment, An ordinance was read amending the 2008 Budget by appropriating$95,000
Clean Sweep Program from the 2008 Solid Waste Utility Fund(403) for the 2008 Solid Waste Clean
Sweep account. MOVED BY PERSSON, SECONDED BY BRIERE,
COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL
READING ON 6/9/2008. CARRIED.
Budget: 2008 Amendment, An ordinance was read amending the 2008 Budget by increasing the General
Principal Financial & fund budget for Public Works Administration(Fund 000/015)by$14,823 in
Administrative Analyst, order to increase the authorization of the Public Works Principal Financial and
Maintenance Shops Secretary Administrative Analyst position from.75 FTE to 1.0 FTE and decrease the
Street Fund budget(Fund 003/019)by $16,920 in order to reduce the
authorization of a Maintenance Shops Secretary I position from 1.0 FTE to .50
FTE. MOVED BY PERSSON, SECONDED BY BRIERE, COUNCIL REFER
THE ORDINANCE FOR SECOND AND FINAL READING ON 6/9/2008.
CARRIED.
Planning: Development An ordinance was read amending Chapter 2, Zoning Districts-Uses and
Regulations (Title IV) Docket, Standards; Chapter 4, Citywide Property Development Standards; Chapter 9,
Assisted Living Permits- Specific; and Chapter 11,Definitions; of Title IV (Development
Regulations) of City Code to amend the regulations regarding assisted living
and to delete the duplicative use tables for each zone in Section 4-2-070.
MOVED BY PARKER, SECONDED BY ZWICKER, COUNCIL REFER THE
ORDINANCE FOR SECOND AND FINAL READING ON 6/9/2008.
CARRIED.
The following ordinance was presented for second and final reading and
adoption:
I
June 2,2008 Renton City Council Minutes Page 182
Ordinance#5383 An ordinance was read amending Chapter 2,Zoning Districts-Uses and
Planning: Development Standards, of Title IV(Development Regulations)of City Code to amend the
Regulations (Title IV)Docket regulations regarding height of public water utility facilities in R-1 (Residential
Review, Utility Height - one dwelling unit per acre),R-4(Residential - four dwelling units per acre),
and R-8 (Residential -eight dwelling units per acre) zones. MOVED BY
PARKER, SECONDED BY ZWICKER, COUNCIL ADOPT THE
ORDINANCE AS READ. ROLL CALL: ALL AYES. CARRIED.
EXECUTIVE SESSION MOVED BY PALMER, SECONDED BY CORMAN, COUNCIL RECESS
AND ADJOURNMENT INTO EXECUTIVE SESSION FOR APPROXIMATELY 30 MINUTES TO
DISCUSS CONTRACT NEGOTIATIONS WITH NO OFFICIAL ACTION
TO BE TAKEN AND THAT THE COUNCIL MEETING BE ADJOURNED
WHEN THE EXECUTIVE SESSION IS ADJOURNED. CARRIED. Time:
8:09 p.m.
Executive session was conducted. There was no action taken. The executive
session and the Council meeting adjourned at 8:28 p.m.
nE.?. 11.1//v
Michele Neumann,Deputy City Clerk
Recorder: Michele Neumann
June 2, 2008
RENTON CITY COUNCIL COMMITTEE MEETING CALENDAR
Office of the City Clerk
COUNCIL COMMITTEE MEETINGS SCHEDULED AT CITY COUNCIL MEETING
June 2, 2008
COMMITTEE/CHAIRMAN DATE/TIME AGENDA
COMMITTEE OF THE WHOLE MON., 6/09 Solid Waste Program Update Briefing
(Palmer) 6 p.m.
COMMUNITY SERVICES
(Briere)
FINANCE MON., 6/09 Vouchers;
(Persson) 5 p.m. Community Center Readerboard Project
Bid Award;
Maintenance Custodian Position Budget
Amendment;
Firemen's Pension Fund Budget
Amendment
PLANNING & DEVELOPMENT THURS., 6/05 RTC Short Plat Appeal;
(Parker) 3 p.m. *Council Chambers*
3:30 p.m. Blueberry Haven Short Plat Appeal
*Council Chambers*
PUBLIC SAFETY
(Taylor)
TRANSPORTATION (AVIATION)
(Corman)
UTILITIES THURS., 6/05 Solid Waste Pilot Program (briefing only);
(Zwicker) 2 p.m. City Code Amendment re: Sewer Service
Outside City Limits;
White Fence Ranch Special Assessment
Program
NOTE: Committee of the Whole meetings are held in the Council Chambers unless otherwise noted. All other committee meetings are held in the Council
Conference Room unless otherwise noted.
•
Comcast.
What is the Broadcast Digital Transition?
f Broadcast Digital
• February 17,2009 Deadline Date
Transition • Broadcast Television Station Must Switch
All You`,Need.1d Know' the Over-the-Air Signal from
. c'1".• Analog to Digital
,r
, � .. .. b
..,,,,,�.; ••: • The Federal Government will give or auction
the analog spectrum to other users:
';' Emergency Services,Wireless,etc,
Impact of Broadcast Digital Transition? Broadcast Transition Information Sources
Cable Subs w/ Cable Subs w/ Non-Cable Subs/ How Do I Get a Coupon?Apply online or by phone.
Digital Service Analog Service "Rabbit Ear"Users www.dtv2009.gov or 1-888-DTV-2009
Consumer Options
1) Subscribe to fable Digital Transition Websites.
No Action No Action (or Satellite)
Required, Required, Public Service Announcements and other resources
Cable has them Cable has them 2)TV Set New Digital www.dtv.gov
covered covered 3)Purchase a Digital-to- www.dtvanswers.com
Analog Converter via www.dtvtransition.org
Govt.Coupon Program
1=1E11111111111111111M Mr= ICI MIMI=11111111=1111.1.11:
II
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•
sePNrc0
2008 DOCKET PUBLIC HEARING
June 2, 2008
FARMERS MARKETS, MOBILE FOOD VENDORS & TEMPORARY MERCHANT
VENDORS
The City of Renton currently permits farmers markets and produce stands through the definition for
outdoor retail sales. The zoning tables allow outdoor retail sales in the Center Downtown (CD),
Commercial Arterial (CA), Center Village (CV), Industrial Light (IL), Industrial Medium (IM), and
Industrial Heavy (IH) zones. Notes 15 and 30 reference the type of outdoor retail sales allowed in these
zones, and farmers markets and produce stands are not included; therefore, there is a discrepancy between
the definition of retail sales, outdoor and the uses allowed under this category. There were concerns with
permitting mobile food vendors, pushcarts or temporary merchant vendors in any zone within the City,
particularly commercial zones. Review of Washington State Statutes indicates that agricultural and
farmers produce are exempt from licensing requirements and that no city or county may impose licensing
requirements which restrict or prohibit such uses. Additionally, a review of current licensing
requirements in Title V of the Renton Municipal Code indicates that peddlers are permitted subject to
obtaining a business license.
• In order to solve the current discrepancy between the definition of retail sales, outdoor and uses restricted
through notes 15 and 30; the definition for retail sales, outdoor would need to be modified so that the
reference to produce stands are removed. This is because produce stands and other agricultural and farm
produce are exempt from licensing requirements and therefore land use code through state mandated
statutes. Also, another change which is required is a revision to note 15 which restricts the location of
farmers markets in all zones, to allow for farmers markets only in the CD zone. Other changes include
providing for exemptions such as City sponsored events and/or functions or for mobile vendors approved
on a case by case basis through a temporary use permit process.
RECOMMENDATION:
• Restriction on mobile food vendors and pushcarts in all zones
• Allow for mobile food vendors on a case by case basis through the Temporary use permit process
• Provide exemptions from permitting requirements for City sponsored events and produce stands
• Allow farmers markets only in the CD zone
• Allow temporary merchant vendors subject to peddlers license requirements (Title V)
• Revise Title V to reflect amended zones
•
City of Renton ?,`•
°
,,a City Council y 4
„ '" • ' Docket Item 06-14
:Kr Public Hearing :z
w Farmers Markets,Mobile Food
' '; Docket Items:
Vendors&
–?.% Farmers Markets,Mobile Food Vendors "p' ry
, ;;;. Temporary Merchant Vendors
,, • , &Temporary Merchant Vendors
tJ�
' June 2,2008 SAY 0r
�.,. ,,,,,,:.•. ` ,,,,,- . < . °..� . ,'•' 4w Gf i ,+ moi .•�z � ` a,+�' :c
, Background sA'.-. Recommendation
A. ' ' Request to correct an inconsistency in the RMC ` , 5_ The Planning
relating to farmers markets,produce stands,mobile
',sk Commission recommends the
a;;,\ food vendors&temporary merchant vendors. ; following changes:
'"''"` 1 b •Farmers Markets&Produce Stands
,,,. •Currently,farmers markets&produce stands are H' ="
:? `= •Allow farmers markets onlyin the CD zone
permitted through the definition for"retail sales,
ff-.4-,•-z.–.t. ' outdoor ,I;-,',.',-,,,`:I■ Provide an exemption for produce stands(Exempt
.a
I ■Notes 15&30 restrict farmers markets&produce '; under RCW)
standsi`", ' •Add definition for fanners markets--public market
•Mobile Food Vendors:allowed as Temporary Use
where vendors sella•ricultural& arm roduce"
ori, ' Permit. 0: r vE f
r2' •Temporary Merchant Vendors:allowed through . # .� e ,. r ifF
Peddlers Licenses–Title V Ch,20.
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1:5:.,.
$i•-F` ■ Revise Title V to reflect new zones
■Restrict vendors in all zones �� k
".1<<"' K •Temporary Merchant Vendors defined as peddler–
141
■Mobile food vendors would be allowed through a TUP .
, "person that sells personal property or services–art& I
•Exemptions for city sponsored events or functions craft vendors" 1
•Add definition for mobile food vendors–"vendor selling ¢i4 1 S ----r-,1_.... ...`,..•,,,,2".
ry,
-i food or beverages from vehicle–taco wagons,pushcarts, ' n ,�–.Z` `...,,,,;:24,-,,,,,..
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ECONOMIC DEVELOPMENT
.) �s NEIGHBORHOODS, AND STRATEGIC
• �' PLANNING DEPARTMENT
MEMORANDUM
DATE: April 24, 2008
TO: King Parker, Committee Chair
Members of the Planning and Development Committee
FROM: Renton Planning Commission
SUBJECT: Farmers Market, Produce Stands, Mobile Food Vendors,
and Temporary Merchant Vendors Code Amendment
The Renton Planning Commission met on March 12 and April 23, 2008, to review the
helipad zoning code amendment. The Commission deliberated on this issue on April 23,
2008, and recommends approval of the standards to the Planning and Development
Committee.
RECOMMENDED ACTION:
MOVED BY MILLER, SECONDED BY CHEN to accept the Staff's Recommendation
as presented. ALL AYES. MOTION CARRIED.
For: Michael Chen, Brad Miller,Nancy Osborn
Against: None
Abstain: None
Absent: Robert Bonner, Yong Lee, Ed Prince
Signed 441"14.
Ray iometti, Chair
Renton Planning Commission
Documents Considered as part of the Planning Commission Review:
These documents can also be found online at http://www.rentonwa.gov/business/default.aspx?id=2778
• Issue Paper,dated March 12,2008
• Staff Presentation,dated March 12, 2008
• Issue Paper,dated April 9,2008
• Staff Presentation,dated April 23,2008
0 COMMUNITY AND ECONOMIC
DEVELOPMENT DEPARTMENT
• •
MEMOR ANDUM
DATE: April 9, 2008
TO: Ray Giometti, Planning Commission Chair
Members of the Planning Commission
FROM: Thara Johnson, Associate Planner
SUBJECT: Docket- 06-14 Zoning Districts permitting farmers markets,
produce stands, mobile food vendors and temporary
merchant vendors
ISSUES:
Should all commercial and industrial zones permit farmers markets as a by-right use?
What about mobile vendors? Should they be allowed in certain zones or regulated
through a temporary use permit? How do we classify mobile food vendors vs. vendors
with regular merchandise?
RECOMMENDATION:
• Restriction on mobile food vendors and pushcarts in all zones
• Exemptions for City sponsored functions and produce sales.
• Revise note 15 to allow farmers markets in the CD zone.
• Allow temporary merchant vendors subject to requirements for peddler licensing
requirements in Title V and revise Title V to reflect amended zones.
BACKGROUND:
Currently, the City of Renton permits outdoor retail sales in six (6) zones; Center
Downtown (CD), Center Village (CV), Commercial Arterial (CA), Industrial Light (IL),
Industrial Medium (IM), and Industrial Heavy (IH) zoning districts. However, within the
zoning use tables (4-2-060 and 4-2-070), notes 15 and 30 restrict the type of outdoor
retail sales permitted in the CD, CV, CA zoning districts and IL, IM and IH zones
respectively. Note 15 restricts the type of outdoor retail sales to "building, hardware and
garden" uses in the CD, CV, and CA zoning districts. Note 30 limits the type of outdoor
retail sales to "sale of mobile or manufactured homes, building/ hardware/ garden
materials, lumberyards, and monuments/tombstones/gravestones" in the IL, IM, and IH
zoning districts.
The definition of outdoor retail sales reads "the display and sale of products and services
primarily outside of a building or structure, including but not limited to garden supplies,
tires and motor oil, produce sales, farmers' markets, manufactured homes, burial
monuments, building and landscape materials, and lumber yards. This definition
excludes adult retail uses, or vehicle sales."
The definition of retail sales, outdoor appears to be in conflict with what is actually
permitted within the zoning tables, since notes 15 and 30 preclude the uses of farmers
markets and produce sales within the permitted zones.
Administrative Interpretations/Policy Decisions
Due to the inherent conflict between the definition of "retail, outdoor sales" and the
restricted types of uses permitted under the zoning tables, the Development Services
Division made an interpretation/policy decision regarding retail, outdoor sales in
November 2004. The policy decision determined, at that time, that retail, outdoor sales
facilities should be considered allowed uses in at least a few of the City's commercial
zones. Based on a review of the purposes and intent of the CA, CD, and CV zoning
districts, the Development Services Division determined that farmers markets, and
produce/flower stands would be a compatible use with the original intent of the Renton
City Council in creating these districts.
The provision of temporary uses within the City's code allows for uses that are temporary
in nature to be permitted in any zoning district. Also, the temporary use permit process
does allow mobile food vendors in zones not normally permitting them. However, the
process for Temporary Use Permits is fairly stringent in terms of length of time and
requirements for processing. Also, given the nature of the users in the case of produce
vendors, flower stands and/or farmers markets which are typically temporary or seasonal
in nature, the requirements for a temporary use permit may be considered burdensome
and excessive.
Additionally, the Development Services Division interpreted the code with respect to
temporary uses as only being applicable to uses that would not be regularly permitted in a
respective zoning district. However, the uses of farmers markets, produce stands, and
similar uses are by-right uses in the CA, CD, CV, IL, IM, and IH zoning districts, based
on the November 2004 determination and therefore, a Temporary Use Permit application
would not be the appropriate process to pursue.
Currently, the Development Services Division processes such uses through a Site Plan
Review process, with the requirement that the applicant obtain a business license and
approval from King County Department of Health. Additionally, issues of compatibility
with the primary use, parking, and circulation are explored as part of the Site Plan
Review process.
Issue Discussion
The Renton Municipal Code allows for uses associated with vendors, i.e. farmer's
markets, produce, and other vendors, to be permitted in the CA, CD, CV, IL, IM, and IH
zones. After discussion at the March 12, 2008 Commission meeting, the proposal was re-
evaluated based on feedback received at the meeting. There were concerns with
permitting mobile food vendors, pushcarts or temporary merchant vendors in any zone
within the City, particularly commercial zones. Also, there was a concern that allowing
farmers markets in all zones would cause unfair competition to the City sponsored
farmer's market.
A review of current licensing requirements in Title V of the Renton Municipal Code
indicates that peddlers are permitted subject to obtaining a business license. A peddler is
defined as:
"A. All persons, both principals and agents, as well as employers and employees, who
shall sell, offer for or expose for sale, or who shall trade, deal or traffic in any personal
property or services in the City by going from house to house or from place to place or
by indiscriminately approaching individuals."
B. Sales by sample or for future delivery, and executory contracts of sale by solicitors
or peddlers are embraced within the proceeding subsection; provided, however, that
this Chapter is not applicable to any sales person or canvasser who solicits trade from
wholesale or retail dealers within the City.
C. Any person, both principals and agents, as well as employers and employees, who,
while selling or offering for sale any goods, wares, merchandise or anything of value,
stands in a doorway or any unenclosed vacant lot,parcel of land or in any other place
not used by such person as a permanent place of business."
Title V, Chapter 20 of the Renton Municipal Code restricts locations of peddler's licenses
to the CB and RB zones. However, since these zones no longer exist, this section will
need to be modified so that current zones are referenced. The CB zone was an old zone
that existed and has since been converted to the CA zone. However, old zoning maps
from 1998, which was the year when the peddler's licensing requirements was brought
into effect; do not reflect an RB zone, therefore, it is staff's opinion that the reference to
the RB zone is a typo. Staff's suggestion is that the section of this code be revised to
permit peddler's licenses in CA zones.
Review of Washington State Statutes (RCW 36.71.090) reveals that agricultural and
farmers produce are exempt from licensing requirements and that no city or county may
impose license requirements or prohibit such uses through an ordinance. The statute also
permits certain temporary food establishments which sell products from a list of"retail-
eligible species" which are limited to "commercially harvested salmon, crab, and
sturgeon" may only be required to obtain a retail license or "endorsement" and prohibits
cities and counties from passing ordinances which impose additional restrictions or
requirements.
There are certain categories of mobile food vendors and temporary merchant vendors that
provide an invaluable service. Some vendors are associated with City sponsored
functions such as Renton River Days. Other uses include mobile blood donation
services, mobile pet grooming facilities, girl-scout cookies, and other similar uses. These
would be uses which either fall under the parameters of non-profit or charitable
organizations that are exempt under Title V or require a peddler's license and would not
require any land use entitlement. Additionally, uses such as produce stands are also
exempt under Title V, which complies with state statute.
Another issue of discussion at the Commission related to comparisons between adjacent
jurisdictions and a review of requirements for these areas. Based on a review of
regulations in the cities of Bellevue, Redmond, Issaquah, and Kirkland, it appears that all
these jurisdictions permit the location of temporary merchant vendors and mobile food
vendors in specific zones, primarily in the downtown districts. Each of the cities apply a
different term such as "temporary use permit", "special event license", "temporary use",
however, the procedure to obtain these entitlements is similar to obtaining a peddler's
license within the City of Renton.
An option may be to permit farmers markets only in the CD zone, with exemptions from
permitting requirements for all City sponsored events. The exemption would be
referenced in the RMC 4-9-240 which speaks to temporary use permits and exempts
certain uses from this process. Also, mobile food vendors would be restricted in all
zones. However, RMC 4-9-240 permits mobile food vendors in zones not normally
permitting them, and since the intent is to not permit them in any zone, they could be
permitted through the Temporary Use Permit process on a case-by-case basis.
Staff visited three mobile food vendors, all of which were taco wagons. One was located
adjacent to Café Donuts on Rainier Ave and S 3rd P1, which is zoned CA, the other was
located at the AMPM on Rainier Ave, which is also zoned CA, and the third is located at
the VietWah Asian Market, which is zoned CV. However, to date, mobile food vendors
have been permitted in any zone based on the policy interpretation in 2004 and not based
on the peddler's licensing requirements, whose definition, although not specific does not
appear to include food but "personal property or services". Therefore, these existing
businesses would not be permitted to operate under the proposed modifications, unless a
Temporary Use Permit was obtained or came under the umbrella of a City sponsored
function or event.
Another inconsistency exists with regard to note 81, which references "pushcarts and
kiosks" and allows them in the UC-N1 and UC-N2 zones. Typically, this note would
need to be amended to remove this language in order to be consistent with the intent of
this proposal, part of which is to restrict mobile food vendors. However, a development
agreement is in place with Boeing which vested all existing development standards at the
time it went into effect, on December 10, 2003. Since the existing development
standards are vested, reference to any revised language would not be applicable;
therefore, staff suggests no changes to note 81.
The definition for outdoor retail sales would also need to be modified so that the
reference to produce stands are removed; since produce stands and other agricultural and
farm produce are exempt from licensing requirements and therefore land use code
through state mandated statutes. Also, another change which is required is a revision to
note 15 which would restrict the location of farmers markets in the CD zone and the
reference to size restrictions is currently incorrect, the reference is to 4-2-120A and
should be 4-2-120B.
Uses such as espresso stands, although not unique are prevalent in the City and are by
right uses in zoning districts where "eating and drinking establishments" are permitted.
The definition for eating and drinking establishments reads "A retail establishment
selling food and/or drink for consumption on the premises or for take-out, including
accessory on-site food preparation. This definition includes, but is not limited to,
restaurants, cafes, microbrew establishments, and espresso stands. This definition
excludes taverns;fast food; entertainment clubs; dance clubs; and/or dance halls". The
issue of identifying locations or zones for mobile vendors similar to other jurisdictions
such as Redmond, Bellevue, Kirkland, or Issaquah which would promote vitality in the
downtown areas may be a matter for discussion through the Community Planning
Initiative.
Definitions for Farmers Markets and Mobile Food Vendors
Currently, the Renton Municipal Code does not have a definition for either farmers
markets or mobile food vendors, although both these uses are restricted and referenced in
the code. Therefore, suggested language includes:
Farmers Market: A public market at which farmers and often other vendors sell
agricultural produce, which includes the sale of flowers directly to consumers.
Mobile Food Vendor: A person who sells retail food or beverages, to the public from
any vehicle, which is designed to be readily movable and located within the boundaries
of the City. Mobile food vendors include pushcarts, mobile kitchens, hot dog carts,
pretzel wagons, or similar uses. Foods are limited to prepackaged food unless the unit is
equipped and approved to handle food preparation. Any unit that requires direct hand
contact with the food shall have a hand washing sink and comply with King County
Health Department requirements.
Revised Definitions
Currently, the definition for outdoor retail sales references "farmers markets and produce
stands", however, if produce stands are exempt from licensing or code requirements, then
they should be removed from the definition. The following change to the definition is
proposed:
"the display and sale of products and services primarily outside of a building or
structure, including but not limited to garden supplies, tires and motor oil,pr-eduee-sal ,
farmers' markets, manufactured homes, burial monuments, building and landscape
materials, and lumber yards. This definition excludes adult retail uses, or vehicle sales."
COMPREHENSIVE PLAN COMPLIANCE:
These changes comply with the Comprehensive Plan policies for the CN, CV, CA, IL,
IM, and IH zoning districts. There are a number of Comprehensive Plan policies
associated with these six (6) zoning districts, policies LU-CCC, LU-DDD, LU-WWW,
LU-YYY, and LU-ZZZ. The policies encourage a diverse range of commercial and
industrial activities, which would be enhanced by altering technical issues in the code and
aligning the development code with the Comprehensive Plan.
CONCLUSION:
The proposed revision includes restricting mobile food vendors in all zones, permitting
temporary merchant vendors subject to peddler's license requirements and farmer's
markets in the CD zone. The proposed change amends existing discrepancy between
existing code and general practice, and therefore will further the objectives of the
Comprehensive Plan policies and make for consistent development regulations.
�ti`sY O� ADMINISTRATIVE, JUDICIAL, AND
6 ® ♦ LEGAL SERVICES DEPARTMENT
•4,t,N�O� MEMORANDUM
DATE: June 2, 2008
TO: Marcie Palmer, Council President
Members of the Renton City Council
FROM: Denis Law, Mayor
Jay Covington, Chief Administrative Officer
SUBJECT: Administrative Report
In addition to our day-to-day activities, the following items are worthy of note for this week:
• Come join the fun as the seventh season of the Renton Farmers Market begins on Tuesday,
June 3! There will be a bench dedication ceremony at 2:45 p.m. to honor former City
Councilmember Toni Nelson for her many years of service and continued devotion to the
citizens of Renton, followed by the ceremonial ringing of the bell to signal the opening of the
market for the 2008 season. Enjoy locally grown fresh produce and fruit, homemade baked
goods, and flowers; taste local restaurant samples; and enjoy live entertainment. Visit the
Farmers Market every Tuesday at Piazza Park at South 3rd Street and Burnett Avenue South,
3:00 to 7:00 p.m., from June 3 through September 16. For more information, visit
www.rentonfarmersmarket.com or call 425-430-7214. The Renton Farmers Market is
presented by Piazza Renton and the City of Renton.
• Originally scheduled for June 2, Duvall Avenue NE will be closed to through traffic between
Sunset Boulevard (SR 900) and SE 95th Way beginning June 5. The start date was delayed
slightly because the contractor had to wait for State approval of the required stormwater
pollution prevention plan before work could commence. The road will remain closed
through approximately July 2009. Local access will be available from Sunset Boulevard to
SE 107th, but the road will be closed between SE 107th and SE 95th Way. Drivers are
encouraged to plan ahead and use the NE Sunset Boulevard(SR 900) and I-405 detour
routes. For detailed project and detour information,please visit the project website at
duvall.renton.wa.gov.
• Enjoy the fun by watching our newest video production! Beginning June 3, the 2008 Senior
Stage Revue will begin airing on Renton Cable Channel 21. The schedule is as follows:
Tuesdays/Thursdays: 1:00 a.m., 6:00 a.m., and 6:00 p.m.
Wednesdays/Fridays: 4:00 a.m. and 3:00 p.m.
Saturdays/Sundays: 8:00 a.m. and 4:00 p.m.
Mondays: 1:00 a.m., 9:00 a.m., and 3:00 p.m.
1
4
CITY OF RENTON COUNCIL AGENDA BILL
ai#: gl, ,
•ubmitting Data: For Agenda of: June 2, 2008
Dept/Div/Board.. AJLS/Mayor's Office
Staff Contact Denis Law, Mayor Agenda Status
Consent X
Subject: Public Hearing..
Correspondence..
Advisory Commission on Diversity Appointment: Ordinance
Jennifer Knickerbocker Resolution
Old Business
Exhibits: New Business
Study Sessions
Community Service Application Information
Recommended Action: Approvals:
Legal Dept
Refer to Community Services Committee Finance Dept
Other
Fiscal Impact:
Expenditure Required... Transfer/Amendment
ii;
Amount Budgeted Revenue Generated
Total Project Budget City Share Total Project
SUMMARY OF ACTION:
Mayor Law appoints the following to the Advisory Commission on Diversity:
Ms. Jennifer Knickerbocker, 318 Garden Avenue North, Renton, WA 98057, for an unexpired
term expiring on December 31, 2009 (position previously held by Erica Rehberg).
STAFF RECOMMENDATION:
Confirm Mayor Law's appointment of Ms. Jennifer Knickerbocker to the Advisory Commission
on Diversity.
III
0
CITY OF RENTON
APPLICATION FOR COMMUNITY SERVICE
Of you are interested in participating in local government by membership on any of the following City boards,
commissions,or committees,please complete this application and return it to: RECEIVED
Office of the Mayor
City of Renton APR 01 2008
1055 South Grady Way
Renton, WA 98057 MAYOR'S OFFICE
Check the boards/commissions/committees in which you are interested:
❑ AIRPORT ADVISORY COMMITTEE* ❑ PLANNING COMMISSION*
U CIVIL SERVICE COMMISSION* ADVISORY COMMISSION ON DIVERSITY*
U HOUSING AUTHORITY* ❑ SENIOR CITIZENS ADVISORY COMMITTEE*
U HUMAN SERVICES ADVISORY COMMITTEE* U SISTER CITY COMMITTEE-CUAUTLA
❑ LIBRARY BOARD* ❑ SISTER CITY COMMITTEE-NISHIWAKI
❑ MUNICIPAL ARTS COMMISSION* ❑ TRANSIT ADVISORY BOARD
❑ PARKS COMMISSION* ❑ NON-MOTORIZED TRANSPORTATION ADV CMTE
*Special membership requirements apply. Visit www.rentonwa.gov or call 425-430-6500 for details.
Your application will be given every consideration as vacancies occur.
MR. ❑ NAME (J 1 ft t -e r\o(iicr-bock f DATE V/ /;!.0
ADDRESS C>I (Da rd()4/) A S C Al -reA4 4-01/I (A IA ZIP CODE g o S
HONE: DAY li 260 30 f NIGHT _((2.v�,6U '57--)-7qEMAIL j o ( Fc'U V( r
.t Caoiv
RENTON RESIDENT? `;1 3 IF SO,SINCE WHEN? I
CITY OF FORMER RESIDENCE 7$ Ito/U
EDUCATIONAL BACKGROUND 1't l CO-(-C jc. /,un ! chukt,f'ib ctim/ aJ
`- bloc -CoCC (:' . ,LCCr/LCC) e( it-co I (-CG r
OCCUPATION '1C))O A /1(7 I'I EMPLOYER
OCCUPATIONAL BACKGROUND 1-vhik- 7 er)7ukv)_016 tgead Iv/Hi-14/b/t<� t'XY
1i(0( .1(g-i //A C ; '��,t r�V� , TQ(c i i c.c Ica L r l�lr�l tC6 .4/019 piovA mow.
lel J' G1 pc,��C l l ,P� �� t}— �P,rC• �'YI ,--0 (0
COMMUNITY ACTIVITIES or ana ons/clubs/se ce groups,etc. O 1/'
f � �
d'tt ivAT'la ( 1/1-1)1 4/W /WA Y/ (Ow . (l,u;i4/71() f /up - 11)1G/A V-t'
qA411yvvvbe/(gf,.(p (-0 -/-140 --/-14//f- Y4/(aMq _4(_cor,"(kirt-(h.
REASON FOR APPLYING FOR THIS BOARD/COMMISSION/COMMITTEE (:(-1 /t f/L!6V(C l t (" !1 /Gito
Ccht f uu;I/C t) (l t !c-f-di (Vete I (c-Ct ti/r 4 , c( .
likAN ATTEND DAY MEETINGS? (' CAN ATTEND NIGHT MEETINGS? O X '•)
Applications will be kept on file for one year. If you have questions about serving on a board,
commission,or committee,please feel free to contact the Mayor's Office at 425-430-6500.
2/20/07
C°C : D- erry i .
Ne
CITY OF RENTON COUNCIL AGENDABILL �y
AI#: g.. t i
submitting Data: For Agenda of: June 2, 2008
Dept/Div/Board.. AJLS/Mayor's Office
Staff Contact Jay Covington, CAO Agenda Status
Consent X
Subject: Public Hearing..
Appointment of Iwen Wang as the new Finance & Correspondence..
Information Systems Administrator Ordinance
Resolution
Old Business
Exhibits: New Business
Issue Paper Study Sessions
Resume Information
Recommended Action: Approvals:
Council Concur Legal Dept
Finance Dept
Other
Fiscal Impact: None
Expenditure Required... Transfer/Amendment
Amount Budgeted Revenue Generated
Total Project Budget City Share Total Project
SUMMARY OF ACTION:
With the resignation on May 2, 2008, of Michael Bailey as the City's Finance& Information Services
Administrator, it is necessary to appoint a replacement. The Mayor and I are pleased to recommend for your
concurrence the appointment of Iwen Wang as the new Finance & Information Systems Administrator,effective
June 16, 2008.
Iwen is not new to the City of Renton. She served as our deputy Finance Director from 1989 through 1994, before
joining the City of Federal Way as the Management Services Director. She currently serves there as the Assistant
City Manager and Chief Financial Officer.
Iwen has extensive experience in municipal finance and also in managing many areas of city services, including
budget, finance, city clerk, human resources, information technology, risk management and fleet and printing
services. During her tenure with Federal Way, Iwen has also been involved in many of same issues facing Renton,
such as Sales Tax streamlining and regional jail financing issues.
Given Ms. Wang's exceptional background and qualifications,the Administration is recommending a beginning
salary at the"E" step of salary grade m49. Because this is the grade and step of the former FIS Administrator,
there will be no budget impact. Ms. Wang will also be granted an initial sick leave and vacation balance. This
grade and step are currently authorized in the 2008 budget,but city policy requires City Council approval to hire
above the"C" step. I
STAFF RECOMMENDATION:
0 Confirm the appointment of Ms. Wang as the new Finance & Information Administrator, effective June 16,
2008, and approve her salary at the"E" step of the FIS Administrator salary grade m49.
Rentonnet/agnbill/ bh
ti`SY O ADMINISTRATIVE, JUDICIAL, AND
;; , LEGAL SERVICES DEPARTMENT
MEMORANDUM
DATE: June 2, 2008
TO: Marcie Palmer, Council President
Members of Renton City Council
CC: J Denis Law, Mayor
FROM: 4 Jay Covington, Chief Administrative Officer
SUBJECT: Recommendation to Appoint Iwen Wang as Finance &
Information Systems Administrator
Summary:
City Code calls for Council concurrence in the appointment of Iwen Wang as the City's Finance
& Information Systems Administrator,and Council authorization in setting her salary above the
"C: step of the authorized grade.
Issue:
Should City Council confirm the appointment of Ms. Wang as the new Finance & Information
Administrator, effective June 16, 2008, and approve her salary at the "E" step of the FIS
Administrator salary grade m49?
Recommendation:
Council confirm the appointment of the recommended grade and step.
Background:
With the resignation on May 2, 2008, of Michael Bailey as the City's Finance & Information
Services Administrator, it is necessary to appoint a replacement. The Mayor and I are pleased to
recommend for your concurrence the appointment of Iwen Wang as the new Finance &
Information Systems Administrator, effective June 16, 2008.
Iwen served as the City of Renton's deputy Finance Director from 1989 through 1994, before
joining the City of Federal Way as the Management Services Director. She currently serves there
as the assistant city manager and chief financial officer.
Iwen has extensive experience in municipal finance and also in managing many areas of city
services, including budget, finance, city clerk, human resources, information technology, risk
management and fleet and printing services. During her tenure with Federal Way, Iwen has also
been involved in many of same issues facing Renton, such as Sales Tax streamlining and
regional jail financing issues.
Given Ms. Wang's exceptional background and qualifications, the Administration is
• recommending a beginning salary at the "E" step of salary grade m49. Because this is the grade
and step of the former FIS Administrator, there will be no budget impact. Ms. Wang will also be
granted an initial sick leave and vacation balance. This grade and step are currently authorized in
the 2008 budget, but city policy requires City Council approval to hire above the "C" step.
'4
IWEN WANG
5-94th Avenue Northeast
Bellevue, Washington 98004 •
Email:Iwenw@aol.com • (253) 835-2510
Education MBA,University of Houston—Finance, 1981
BA,National Chen-Chi University, Taipei-Public Finance, 1979
Certifications& CPA(Certified Public Accountant), 1987
Achievements CMA(Certified Management Accountant), 1988
Washington Finance Officers Association Board of Directors, 1992
Washington State Streamlined Sales Tax Mitigation Advisory Committee,2007
Employment City of Federal Way
History Assistant City Manager/CFO,4/2007—Present
Management Services Director,4/1994—3/2007
Responsible for effective operations of City Clerk, Finance, Human Resources,
Information Technology,Risk Management,Fleet Maintenance, Purchasing and other
internal support functions. Key accomplishments: negotiated police service, real
estate transactions, cable franchises, and labor-union agreements; implemented start-
up of a new police department, municipal court, city hall facility, community center,
WiFi pilot program. Currently involved in the City's economic development
initiative.
City of Renton
Deputy Finance Director, 7/89—3/1994
Utility Accounting Supervisor,2/88—7/89 •
Supervised a staff of 15 while responsible for budget, financial planning, and
financial operation functions including cash management, accounting, internal
management reporting, a per employee based business license program, financial
audits and banking contracts.
As Utility Accounting Supervisor, responsible for managing utility meter
reading/billing functions, accounting and budgeting for the City's enterprise funds
which include water, sewer, solid waste/recycling utilities, equipment rental, Renton
Municipal Airport, Maplewood Golf Course, and a cemetery. Maintained activity
based accounting/costing, performed indirect rate analysis, utility rate analysis and
make rate recommendations.
City of Redmond
Staff Accountant, 8/86—1/88
Responsible for water, sewer utility accounting; converted manual accounting system
to an automated on-line accounting system; worked with consultants to design the
utility rate model; and represented finance department on a cross departmental
computer system replacement team.
SU Development Inc.
Accounting Manager, 4/81-7/86
For this full service developer and construction company, took charge of the overall
office operations and accounting operations including banking, insurance, data
processing, personnel, internal and external financial reporting, local and federal tax
returns. The experience afforded me invaluable insight into real estate development •
and private sector needs.
Page 1
t
IWEN WANG
5-94th Avenue Northeast
• Bellevue, Washington 98004
Email:Iwenw@aol.com • (253) 835-2510
SUMMARY OF Results oriented municipal officer with extensive and consistent track record in
EXPERIENCES managing all aspects of municipal functions including Budget, Finance,Human
Resources, City Clerk,Information Technology,Risk Management,Fleet and Printing
Services. Key professional strengths include:
• Proven information to facilitate decision-making in high profile projects.
• Strong analytical abilities and problem solving skills.
• Eliciting positive results from cross-agency coordination
• Long-term focused and progressive-minded.
• Committed to excellence and leadership by example.
Management As the Director of Management Services for the City of Federal Way over the past 14
and Supervision years, I lead the department through rapid growth in the organization and accelerated
change in technology that affected all aspects of city services. The department was
able to address the increased demands without increasing staff, while maintaining
high service quality and delivering timely results. We achieved this through
continuously examining, adapting, and optimizing our processes, acquiring new
skills, automating repetitive tasks, and combining like-functions.
Holistic approach in organizational development focusing both on individual and
community needs. Addressing changing government job environment by helping
employees develop marketable skills instead of relying on job security. Lead the
development of organization performance goals and measurements.
Planning and Developed capital and operating budget and funding strategies. Coordinated citywide
Monitoring work-plan development. Monitored financial and operation performance results to
ensure services are sustainable and aligned with the organization's priorities.
Monitoring revenue and expenditure performance, alerting management and Council
of changes, and readying the organization for major changes.
Project The formation of a full service police department for the 3`d largest city in King
Management County was high profile, complex, and challenging project. My role as member of
the team included: negotiating the transition agreement with King County; financing
the startup and transition costs; developing a compensation structure; providing
support in the staffing and outfitting of the department.
Implementation of two one-square mile WiFi hot zones as pilot project involving
business model evaluation and technology evaluation.
Worked with city departments developed an Annexation Implementation Plan
including staffing assessment, employee hiring, start-up funding, and on-going
financial gap analysis for the potential annexation of 20,000 more population.
Citizen Advisory Facilitated the formation of and supported the new Lodging Tax Advisory Committee
Boards and and their development and adoption of the first Tourism Plan for the City. Supported
Community the City's Diversity Commission and facilitated their sponsorship of annual volunteer
Involvement recognition banquet. Member of the Federal Way Chamber of Commerce, and its
• annual gala auction committee.
Page 2
,,
i
CITY OF RENTON COUNCIL AGENDA BILL
AI#: CA I
•Submitting Data: For Agenda of:
Dept/Div/Board.. AJLS/City Clerk June 2, 2008
Staff Contact Bonnie Walton Agenda Status
Consent X
Subject: Public Hearing..
Bid opening on May 21, 2008, for CAG-08-072, Correspondence..
Renton Community Center Readerboard Replacement Ordinance
Project Resolution
Old Business
Exhibits: New Business
Staff Recommendation Study Sessions
Bid Tabulation Sheet (one bid) Information
Recommended Action: Approvals:
Legal Dept
Refer to Finance Committee Finance Dept
Other
Fiscal Impact:
iiExpenditure Required... $115,546.54 Transfer/Amendment
Amount Budgeted Revenue Generated
Total Project Budget $156,000.00 City Share Total Project
SUMMARY OF ACTION:
Engineer's Estimate: $156,000
In accordance with Council procedure, the bid submitted at the subject bid opening met the following
criteria: The bid was within the project budget, and there were no irregularities. The bid submitted
by Daktronics, Inc. in the amount of$115,546.54, however, was the only bid received. Council
procedure requires committee review when only one bid is received; therefore, staff recommends
referral of the bid to the Finance Committee.
STAFF RECOMMENDATION:
Accept the bid submitted by Daktronics, Inc. in the amount of$115,546.54.
110
Y
0(VCOMMUNITY SERVICES DEPARTMENT
•
� MEMOR ANDUM
DATE: May 21, 2008
TO: Marcie Palmer,Council President
Members of the Renton City Council
VIA: Denis Law,Mayo
FROM: Terry Higashiyama, Community Services Administrator,Ext 6606
STAFF CONTACT: Peter Renner,Facilities Director,Ext 6605 V
SUBJECT: Cedar River Park/Renton Community Center Reader Board
Replacement
issue:
Should the City enter into a sole source contract with Daktronics, Inc. to provide and
install a new electronic reader board at Cedar River Park/Renton Community Center
110 on Highway 169?
Recommendation:
Authorize the Mayor and City Clerk to enter into a sole source contract with
Daktronics,Inc. to provide and install a new electronic reader board at Cedar River
Park/Renton Community Center.
Background:
• The existing reader board is obsolete and it would take an unreasonable amount of
funds for parts and service to restore its functionality. The controller board and
numerous bulbs were not functioning so the reader board was turned off when the
Highway 169 widening project started. It was no longer legible.
• The lighting technology employed when it was installed is not energy efficient.
• Countless vehicles pass by the reader board every day, and surveys have indicated
it is the single most effective recreation program advertising source. Other City
events and information are also displayed on the reader board.
• The base and structure for a reader board is a large part of the cost. Since the
base, structure, power supply. and cabling for the sign are still in very good
condition, it was decided to only replace the electronic screen portion, software,
and controller.
•
h:\peter renner\peter renner 2008\rccreaderboardissuepaper.doc
Marcie Palmer,Council President
Members of the Renton City Council
Page 2 of 2
May 21,2008 •
• Reader board will remain managed by the Recreation Division and the 1994
policies will be reviewed.
• Sign and lighting technology have greatly improved since the original sign was
installed. The new sign will pay for itself in electricity savings within 10 years,
and the LED lights last much longer than the previous bulbs.
• Two potential bidders attended the non-mandatory walkthrough and two others
called. One bid was received from Daktronics, Inc. It includes a 10-year
warranty.
• The bid is complete and accurate. Including sales tax, the bid amount is
$115,546.54. The 316 budget for this project is$156,000.00.
Conclusion:
Award the contract to the sole source contractor,Daktronics, Inc.
111
Attachments
cc: Jay Covington,Chief Administrative Officer
Linda Parks,Acting Finance/IS Administrator
•
hapeter rennerpeter rennet 2008rccreaderboardissuePaperdoc
CITY OF RENTON
BID TABULATION SHEET
wOJECT: Renton Community Center Readerboard Replacement;CAG-08-072
DATE: May 21,2008
FORMS
Contractor's BID
BIDDER Qualification Bid Triple
Statement Bond Form
Daktronics,Inc. X X $115,546.54
309 S. Cloverdale St.,B-27
Seattle,WA 98108
Kyle Williams
•
ONGINEER'S ESTIMATE TOTAL: $156,000.00
LEGEND:
Forms:Triple Form:Non-Collusion Affidavit,Anti-Trust Claims,Minimum Wage
4
CITY OF RENTON COUNCIL AGENDA BILL -
Al#: O's pV
•Submitting Data: For Agenda of:
Dept/Div/Board.. AJLS/City Clerk June 2, 2008
Staff Contact Bonnie Walton Agenda Status
Consent X
Subject: Public Hearing..
Bid opening on May 15, 2008, for CAG-08-055, Correspondence..
Renton City Hall Mammoth Compressor Replacement Ordinance
Project Resolution
Old Business
Exhibits: New Business
Staff Recommendation Study Sessions
Bid Tabulation Sheet (five bids) Information
Recommended Action: Approvals:
Legal Dept
Council concur Finance Dept
Other
Fiscal Impact:
Expenditure Required... $50,552.82 Transfer/Amendment
Amount Budgeted Revenue Generated
Total Project Budget $75,000.00 City Share Total Project
SUMMARY OF ACTION:
Engineer's Estimate: $50,000 •
In accordance with Council procedure, bids submitted at the subject bid opening met the following
three criteria: There was more than one bid, the low bid was within the project budget, and there
were no irregularities. Therefore, staff recommends acceptance of the low bid submitted by TRS
Mechanical, Inc. in the amount of$50,552.82, including sales tax.
STAFF RECOMMENDATION:
Accept the low bid submitted by TRS Mechanical, Inc. in the amount of$50,552.82.
Ill
4
Y
COMMUNITY SERVICES
•
+I +
+ DEPARTMENT
�NO�
MEMORANDUM
DATE: May 23, 2008
TO: Bonnie Walton, City Clerk
FROM: Greg Stroh, Facilities Manager, ext. 6614
SUBJECT: Renton City Hall Mammoth Compressor Replacement
Project
The bid opening for the Renton City Hall Mammoth Compressor Replacement
Project, was held on May 15, 2008, at 2:30 pm. Five (5)bids were submitted. Four(4)
of the bids were acceptable. The bids ranged from a low of$41,469.12 to a high of
$65,901.00.
The scope of work for the project did not specify use of new or rebuilt compressors, it
simply stated current manufacturer and model with "in-kind replacement." Two of the
bidders supplied pricing for either option, others did not. It is our preference to utilize
new compressors and in that interest, I contacted the single price bidders and received
pricing for the new compressor option. The advantages of new equipment includes an
additional six months of initial warranty coverage and the inherent technological
improvements in the most recently manufactured equipment. Taking all of this into
consideration the accepted apparent low bidder is reflected below.
The low bid for the project was $ 50,552.82,including WSST from TRS Mechanical,
Inc.. Our staff has reviewed the low bid for completeness, inclusion of all required forms,
acknowledgments of addenda and mathematical correctness of the bid. All of the paper
work is in order. The Engineers Estimate for the project was $50,000.00.
• Funding for the project is under the Capital Improvement Program, Major
Maintenance Public Facilities account number
316.000000.020.5940.0076.63.000000.
• The approved 2008 CIP budget for the project is $75,000.00.
The Facilities Division, therefore, recommends that this item be placed on the June 2,
2008, consent agenda for Council concurrence. Staff further recommends that Council
award the contract to the low bidder, TRS Mechanical, Inc., in the amount of$50,552.82.
If you have any questions please contact me at x-6614
•
C: Peter Renner,Facilities Director
city hall mammoth city clerk memol.doc
(6) CITY OF RENTON
BID TABULATION SHEET
PROJECT: Renton City Hall Mammoth Compressor Replacement;CAG-08-055 •
DATE: May 15,2008
FORMS
BID
BIDDER Triple Addenda
Form 2
Hermanson Company $54,147.93
1221 2nd Ave.N.
Kent,WA 98032
Jason Williams
McKinstry X $54,759.25
PO Box 24567 $51,320.47 (rebuilt)
Seattle,WA 98124
Jason A.
Merrit Mechanical,Inc. X $65,901.00
9630 153rd Ave.NE
Redmond,WA 98052
Rodrick Kirkwood
PSF Mechanical,Inc. $46,685.00 (base)
9322 14th Ave. S. $56,498.00 (option A)
Seattle,WA 98108-5102 plus$497.00 ea (option B) 11111
Don Meyer
TRS Mechanical,Inc. X X $41,469.12
PO Box 1315
Spanaway,WA 98387
Clay W.Hand
ENGINEER'S ESTIMATE TOTAL: $50,000.00 •
LEGEND:
Forms:Triple Form:Non-Collusion Affidavit,Anti-Trust Claims,Minimum Wage
CITY OF RENTON COUNCIL AGENDA BILL
AI#: gar.
• Submitting Data: For Agenda of:
Dept/Div/Board.. AJLS/City Clerk June 2, 2008
Staff Contact Bonnie Walton Agenda Status
Consent X
Subject: Public Hearing..
Bid opening on May 27, 2008, for CAG-08-066, Correspondence..
Logan Ave. N. Bike Lane and Channelization Revision Ordinance
Project Resolution
Old Business
Exhibits: New Business
Staff Recommendation Study Sessions
Bid Tabulation Sheet (ten bids) Information
Recommended Action: Approvals:
Legal Dept
Council concur Finance Dept
Other
Fiscal Impact:
iii
Expenditure Required... $334,565 Transfer/Amendment
Amount Budgeted Revenue Generated
Total Project Budget $435,000 City Share Total Project
SUMMARY OF ACTION:
Engineer's Estimate: $411,255
In accordance with Council procedure, bids submitted at the subject bid opening met the
following three criteria: There was more than one bid, the low bid was within the project budget,
and there were no irregularities. Therefore, staff recommends acceptance of the low bid
submitted by Rodarte Construction, Inc. in the amount of$334,565.
STAFF RECOMMENDATION:
Accept the low bid submitted by Rodarte Construction, Inc. in the amount of$334,565.
0
ti`SY ° PUBLIC WORKS DEPARTMENT
• ' MEMORANDUM
DATE: May 28, 2008
TO: Bonnie Walton, City Clerk
FROM: Robert Hanson, Transportation Design Manager
STAFF CONTACT: Robert Lochmiller, Transportation Design Project Manager,
extension 7303
SUBJECT: Logan Avenue North Bike Lane And Channelization Project
The Transportation Systems Division recommends that the Logan Avenue North Bike Lane and
Channelization Project contract be awarded to the Rodarte Construction, Inc., PO Box 1875,
Auburn, WA 98071 in the amount of$334,565.00. There were ten bids submitted with the low
bid being within budget, and there were no irregularities in the low bid.
The contract consists of constructing a 9-foot wide asphalt shoulder for approximately 3,000
feet to provide a southbound bike lane on Logan Avenue North from North Sixth Street to
Garden Avenue North.
• The City has budgeted $435,000.00 for construction(all federal funding).
The lowest bid submitted by Rodarte Construction, Inc. fell under the engineer's estimate of
$411,255.00.
Attachments: Bid Tab
cc: Peter Hahn,Deputy PW Administrator—Transportation
Robert Lochmiller,Transportation Design Project Manager
Juliana Fries,Transportation Program Development Coordinator
File
•
H\Division s\TRANSPOR.TAT\DESIGN.ENG\Rob\Logan Bike Lane\Correspondance\City\corrected format Contract Award Memo 080528.doc
5/28/2008 City of Renton - Transportation Page 1 of 8
8:21 am
Logan Avenue N. Bike Lane And Channelization Project
Project Number:CAG 08-066
Contract No: Bid Results Analysis
y y
'Bid Dafe: " luesda":Ma"'27 2008 '``` 2i30'PM' : Engineer's Rodarte Construction lnc. Stead,LLC Construct Co
.Engineer:' Rob'.Lochrr iller Estimate PO Box 1875 9021 Waller Rd.E. 1621 Pease Ave
Auburn,.WA 00009-8057 Tacoma,WA 00009-8446 Sumner,WA,00009-8390
ITEM ITEM CODE DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
01 1050000002 Roadway Surveying 1.00 LS 12,000.00 12,000.00 10,000.00 10,000.00 11,094.07 11,094.07 19,200.00 19,200.00
02 Adjust Utility To Grade 3.00 EA 450.00 1,350.00 450.00 1,350.00 688.89 2,066.67 665.00 1,995.00
03 1071500001 SPCC Plan 1.00 LS 1,000.00 1,000.00 500.00 500.00 627.95 627.95 556.00 556.00
04 1090000001 Mobilization 1.00 LS 30,000.00 30,000.00 44,350.00 44,350.00 13,953.52 13,953.52 39,870.00 39,870.00
05 1100020002 Project Temporary Traffic 1.00 LS 50,000.00 50,000.00 25,000.00 25,000.00 47,179.62 47,179.62 65,257.00 65,257.00
Control
06 2020000703 Removing Asphalt Pavement 416.00SY 30.00 12,480.00 15.00 6,240.00 6.74 2,803.84 8.40 3,494.40
07 2020000700 Removing Cement Concret 365.00 SY 30.00 10,950.00 45.00 16,425.00 38.43 14,026.95 9.15 3,339.75
Pavement
08 Removing Existing Concrete 30.00 SY 15.00 450.00 15.00 450.00 10.35 310.50 6.40 192.00
Sidewalk
09 Removing Existing Median 230.00SY 25.00 5,750.00 7.00 1,610.00 24.32 5,593.60 12.00 2,760.00
Island
10 2020000702 Removing Cement Concrete 382.00 LF 25.00 9,550.00 10.00 3,820.00 4.94 1,887.08 6.65 2,540.30
Curb And Gutter
11 2020000112 Sawcut 3,060.00LF 6.00 18,360.00 0.60 1,836.00 4.51 13,800.60 3.20 9,792.00
12 Roadway Excavation Incl. 1.00 LS 15,000.00 15,000.00 20,000.00 20,000.00 36,883.77 36,883.77 16,214.00 16,214.00
Haul
13 4040000003 Crushed Surfacing Base 1,500.00 TON 35.00 52,500.00 25.00 37,500.00 35.03 52,545.00 36.00 54,000.00
Course
14 5040000114 HMA Cl.1/2 In.PG 64-22 600.00TON 125.00 75,000.00 85.00 51,000.00 101.20 60,720.00 94.85 56,910.00
15 5040000014 Longitudinal Joint Seal 2,200.00 LF 3.00 6,600.00 4.00 8,800.00 2.20
4,840.00 4.50 9,900.00
16 7140003850 Moving Existing Hydrants 1.00EA 5,000.00 5,000.00 1,300.00 1,300.00 7,263.71 7,263.71 1,730.00 1,730.00
17 Erosion And Sediment 1.00 LS 10,000.00 10,000.00 7,000.00 7,000.00 1,098.42 1,098.42 5,300.00 5,300.00
Control
18 8010006402 SWPPP 1.00LS 3,000.00 3,000.00 500.00 500.00 627.95 627.95 556.00 556.00
19 8020006405 TopsoilTypeA 34.000Y 30.00 1,020.00 50.00 1,700.00 63.22 2,149.48 72.00 2,448.00
20 8070006700 Cement Conc.Traffic Curb 16.00 LF 80.00 1,280.00 80.00 1,280.00 54.92 878.72 57.00 912.00
Run By: Rob Lochmiller 0
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• • •
•
5/28/2008 City of Renton - Transportation Page 2 of 8
8:21 am
Logan Avenue N. Bike Lane And Channelization Project
Project Number:CAG 08-066
Contract No: Bid Results Analysis
;Bid Dat'i3: "Tuesday`:fvlay 27,`2008' 2:30 RM Engineer's Rodarte Construction,Inc: Slead,LLC ConstructCo
+Engineer: RobLoctiiniller Estimate PO Box 1875 9021 Waller Rd.E. 1621'Pease Ave
Auburn,WA 00009-8057 Tacoma,WA 00009-8446 Sumner,WA 00009-8390
ITEM ITEM CODE DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
and Gutter
21 8040086728 Cement Concrete Extruded 2,557.00 LF 10.00 25,570.00 7.00 17,899.00 6.59 16,850.63 6.80 17,387.60
Curb
22 Cement Conc.Pedestrian 32.00 LF 80.00 2,560.00 70.00 2,240.00 54.92 1,757.44 57.50 1,840.00
Curb
23 8090006882 Raised Pavement Marker, 47.10HUND 150.00 7,065.00 250.00 11,775.00 241.65 11,381.72 248.00 11,680.80
Type 1
24 8090006884 Raised Pavement Markers 3.20 HUND 400.00 1,280.00 400.00 1,280.00 378.96 1,212.67 390.00 1,248.00
Type 2
25 8140007055 Cement Conc.Sidewalk 30.00 SY 30.00 900.00 125.00 3,750.00 118.85 3,565.50 73.00 2,190.00
26 Signal Relocation Complete 1.00 LS 20,000.00 20,000.00 45,000.00 45,000.00 27,688.67 27,688.67 28,700.00 28,700.00
27 8210006890 Permanent Signing 1.00 LS 25,000.00 25,000.00 6,500.00 6,500.00 10,418.93 10,418.93 6,800.00 6,800.00
28 8220000200 Removing Plastic Traffic 34.00 EA 10.00 340.00 25.00 850.00 24.17 821.78 24.50 833.00
Marking
29 8220000187 Removing Paint Line 1,000.00 LF 1.00 1,000.00 0.40 400.00 0.38 380.00 0.40 400.00
30 8220000208 Removing Raised Pavement 30.00 HUND 5.00 150.00 60.00 1,800.00 60.41 1,812.30 62.00 1,860.00
Marker
31 8220006866 Painted Bicycle Lane Symbol 10.00 EA 60.00 600.00 35.00 350.00 32.95 329.50 34.00 340.00
32 8220006833 Plastic Traffic Arrow 24.00 EA 125.00 3,000.00 65.00 1,560.00 63.71 1,529.04 65.50 1,572.00
33 Solid White Line 4" 5,000.00 LF 0.50 2,500.00 0.10 500.00 0.11 550.00 0.15 750.00
Sub-Total: 411,255.00 334,565.00 358,649.63 372,567.85
Grand Total: 411,255.00 334,565.00 358,649.63 372,567.85
Total Bid: 411,255.00 334,565.00 358,649.63 372,567.85
Calc/Entered Bid Diff.:
Difference from Low Vendor: 24,084.63 38,002.85
Total Subcontractors:
Run By: Rob Lochmiller
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5/28/2008 City of Renton -Transportation Page 3 of 8
8:21 am
Logan Avenue N. Bike Lane And Channelization Project
Project Number:CAG 08-066
Contract No: Bid Results Analysis
1fuesday:'May'27;'2008' 2:30'PM Engineer's Merlin.Bros. R.W.Scott Constrtictlon'Co.,Inc. Archer Construction,Inc.
Engineer: Rob Lochmiller Estimate 14201 SE Petrovitsky Rd.A31321 4005 West Valley Hwy N Suite A 7855 S.206th,Street
Renton,WA 00009-8058 Auburn,WA 00009-8001 . Kent,WA 00009-8032-
ITEM ITEM CODE DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
01 1050000002 Roadway Surveying 1.00 LS 12,000.00 12,000.00 12,500.00 12,500.00 12,000.00 12,000.00 20,000.00 20,000.00
02 Adjust Utility To Grade 3.00 EA 450.00 1,350.00 375.00 1,125.00 400.00 1,200.00 400.00 1,200.00
03 1071500001 SPCC Plan 1.00LS 1,000.00 1,000.00 1,550.00 1,550.00 1,500.00 1,500.00 500.00 500.00
04 1090000001 Mobilization 1.00 LS 30,000.00 30,000.00 34,000.00 34,000.00 73,611.00 73,611.00 41,000.00 41,000.00
05 1100020002 Project Temporary Traffic 1.00 LS 50,000.00 50,000.00 31,200.00 31,200.00 50,000.00 50,000.00 35,000.00 35,000.00
Control
06 2020000703 Removing Asphalt Pavement 416.00 SY 30.00 12,480.00 22.00 9,152.00 14.00 5,824.00 22.00 9,152.00
07 2020000700 Removing Cement Concret 365.00 SY 30.00 10,950.00 23.00 8,395.00 16.00 5,840.00 36.00 13,140.00
Pavement
08 Removing Existing Concrete 30.00 SY 15.00 450.00 19.00 570.00 16.00 480.00 26.00 780.00
Sidewalk
09 Removing Existing Median 230.00 SY 25.00 5,750.00 35.00 8,050.00 14.00 3,220.00 30.00 6,900.00
Island
10 2020000702 Removing Cement Concrete 382.00 LF 25.00 9,550.00 5.50 2,101.00 8.00 3,056.00 14.00 5,348.00
Curb And Gutter
11 2020000112 Sawcut 3,060.00 LF 6.00 18,360.00 4.50 13,770.00 5.00 15,300.00 6.00 18,360.00
12 Roadway Excavation Incl. 1.00 LS 15,000.00 15,000.00 24,420.00 24,420.00 36,000.00 36,000.00 60,000.00 60,000.00
Haul
13 4040000003 Crushed Surfacing Base 1,500.00 TON 35.00 52,500.00 24.50 36,750.00 30.00 45,000.00 22.00 33,000.00
Course
14 5040000114 HMA Cl.1/2 In.PG 64-22 600.00 TON 125.00 75,000.00 122.00 73,200.00 87.00 52,200.00 105.00 63,000.00
15 5040000014 Longitudinal Joint Seal 2,200.00 LF 3.00 6,600.00 6.50 14,300.00 1.00 2,200.00 4.00 8,800.00
16 7140003850 Moving Existing Hydrants 1.00 EA 5,000.00 5,000.00 6,160.00 6,160.00 1,500.00 1,500.00 2,600.00 2,600.00
17 Erosion And Sediment 1.00 LS 10,000.00 10,000.00 18,500.00 18,500.00 3,000.00 3,000.00 8,000.00 8,000.00
Control
18 8010006402 SWPPP 1.00LS 3,000.00 3,000.00 1,500.00 1,500.00 3,000.00 3,000.00 500.00 500.00
19 8020006405 TopsoilTypeA 34.000Y 30.00 1,020.00 45.00 1,530.00 50.00 1,700.00 35.00 1,190.00
20 8070006700 Cement Conc.Traffic Curb 16.00 LF 80.00 1,280.001 60.00, 960.00 100.00 1,600.00 60.00 960.00
Run By: Rob Lochmiller Generated by a SharpeSoft Product
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5/28/2008 City of Renton -Transportation Page 4 of 8
8:21 am
Logan Avenue N. Bike Lane And Channelization Project
Project Number:CAG 08-066
Contract No: Bid Results Analysis
"d gte:.. :maasdaMaM2r2•048 . 2;3PM 'Engineers ,. '' Meri oBro : , R.W.ScottConstruiCtion Co,4nc. Ac h ..666 strucol nc_;..:
:.
;Engineer: •Rob,L'ochmill'er Estimate 14201 SE Petrovitsky Rd.A31321 4005 West Valley Hwy N Suite A 7855 S.206th Street
Renton,WA 00009-8058 Auburn,WA 00009-8001 Kent,WA-00009-8032
ITEM ITEM CODE DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
and Gutter
21 8040086728 Cement Concrete Extruded 2,557.00 LF 10.00 25,570.00 8.37 21,402.09 7.00 17,899.00 7.00 17,899.00
Curb
22 Cement Conc.Pedestrian 32.00 LF 80.00 2,560.00 60.00 1,920.00 50.00 1,600.00 60.00 1,920.00
Curb
23 8090006882 Raised Pavement Marker, 47.10 HUND 150.00 7,065.00 202.00 9,514.20 220.00 10,362.00 260.00 12,246.00
Type 1
24 8090006884 Raised Pavement Markers 3.20 HUND 400.00 1,280.00 477.00 1,526.40 390.00 1,248.00 360.00 1,152.00
Type 2
25 8140007055 Cement Conc.Sidewalk 30.00SY 30.00 900.00 45.00 1,350.00 50.00 1,500.00 70.00 2,100.00
26 Signal Relocation Complete 1.00 LS 20,000.00 20,000.00 38,140.00 38,140.00 30,000.00 30,000.00 38,000.00 38,000.00
27 8210006890 Permanent Signing 1.00 LS 25,000.00 25,000.00 11,477.00 11,477.00 8,500.00 8,500.00 10,000.00 10,000.00
28 8220000200 Removing Plastic Traffic 34.00 EA 10.00 340.00 90.00 3,060.00 55.00 1,870.00 26.00 884.00
Marking 1
29 8220000187 Removing Paint Line 1,000.00LF 1.00 1,000.00 0.60 600.00 1.50 1,500.00 0.40 400.00
30 8220000206 Removing Raised Pavement 30.00 HUND 5.00 150.00 127.00 3,810.00 110.00 3,300.00 65.00 1,950.00
Marker
31 8220006866 Painted Bicycle Lane Symbol 10.00 EA 60.00 600.00 120.00 1,200.00 55.00 550.00 36.00 360.00
32 8220006833 Plastic Traffic Arrow 24.00 EA 125.00 3,000.00 55.00 1,320.00 85.00 2,040.00 65.00 1,560.00
33 Solid White Line 4" 5,000.00 LF 0.50 2,500.00 0.32 1,600.00 0.22 1,100.00 0.12 600.00
Grand Total: 411,255.00 396,652.69 399,700.00 418,501.00
Total Bid: 411,255.00 396,652.69 399,700.00 418,501.00
Calc/Entered Bid Diff.:
Difference from Low Vendor: 62,087.69 65,135.00 83,936.00
Total Subcontractors:
Run By: Rob Lochmiller Generated by a SharpeSoft Product
5/28/2008 City of Renton -Transportation Page 5 of 8
8:21 am
Logan Avenue N. Bike Lane And Channelization Project
Project Number:CAG 08-066 Bid Results Analysis
Contract No: nay
liBidtafg ' `Tuesd.`ay41ay47,' 008 2:30 14A Eng'ineer's AcCann Construction Enterprises,Inc' Dennis R.Ciaig Construction Iii . Kemper'Construction Corp
a Engineer: Rob Lochmiller 'Estimate PO Box 481 PO Box 595 23316 Redmond•Fall City Rd#584
Renton,WA 00009-8055 Redmond,WA'00009-8073 Redmond;WA 00009-80731
ITEM ITEM CODE DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
01 1050000002 Roadway Surveying 1.00 LS 12,000.00 12,000.00 19,000.00 19,000.00 11,878.00 11,878.00 30,000.00 30,000.00
02 Adjust Utility To Grade 3.00 EA 450.00 1,350.00 505.00 1,515.00 540.40 1,621.20 1,500.00 4,500.00
03 1071500001 SPCC Plan 1.00LS 1,000.00 1,000.00 2,300.00 2,300.00 420.00 420.00 1,000.00 1,000.00
04 1090000001 Mobilization 1.00 LS 30,000.00 30,000.00 39,000.00 39,000.00 32,857.00 32,857.00 45,000.00 45,000.00
05 1100020002 Project Temporary Traffic 1.00 LS 50,000.00 50,000.00 58,600.00 58,600.00 67,837.00 67,837.00 50,000.00 50,000.00
Control
06 2020000703 Removing Asphalt Pavement 416.00SY 30.00 12,480.00 9.25 3,848.00 27.00 11,232.00 35.00 14,560.00
07 2020000700 Removing Cement Concret 365.00 SY 30.00 10,950.00 23.75 8,668.75 37.40 13,651.00 35.00 12,775.00
Pavement
08 Removing Existing Concrete 30.00SY 15.00 450.00 9.00 270.00 20.60 618.00 35.00 1,050.00
Sidewalk
09 Removing Existing Median 230.00 SY 25.00 5,750.00 25.75 5,922.50 28.80 6,624.00 20.00 4,600.00
Island
10 2020000702 Removing Cement Concrete 382.00 LF 25.00 9,550.00 6.25 2,387.50 11.70 4,469.40 8.00 3,056.00
Curb And Gutter
11 2020000112 Sawcut 3,060.00 LF 6.00 18,360.00 5.25 16,065.00 2.50 7,650.00 6.70 20,502.00
12 Roadway Excavation Incl. 1.00 LS 15,000.00 15,000.00 42,600.00 42,600.00 15,907.00 15,907.00 28,000.00 28,000.00
Haul
13 4040000003 Crushed Surfacing Base 1,500.00 TON 35.00 52,500.00 32.00 48,000.00 38.10 57,150.00 47.00 70,500.00
Course
14 5040000114 HMA Cl.1/2 In.PG 64-22 600.00TON 125.00 75,000.00 100.00 60,000.00 113.80 68,280.00 96.00 57,600.00
15 5040000014 Longitudinal Joint Seal 2,200.00 LF 3.00 6,600.00 3.00 6,600.00 5.80 12,760.00 4.25 9,350.00
16 7140003850 Moving Existing Hydrants 1.00 EA 5,000.00 5,000.00 2,900.00 2,900.00 4,084.00 4,084.00 2,400.00 2,400.00
17 Erosion And Sediment 1.00 LS 10,000.00 10,000.00 18,400.00 18,400.00 2,596.00 2,596.00 13,000.00 13,000.00
Control
18 8010006402 SW PPP 1.00LS 3,000.00 3,000.00 1,625.00 1,625.00 5,465.00 5,465.00 1,000.00 1,000.00
19 8020006405 TopsoilTypeA 34.000Y 30.00 1,020.00 59.75 2,031.50 51.75 1,759.50 62.00 2,108.00
20 8070006700 Cement Conc.Traffic Curb 16.00 LF 80.00 1,280.00 51.25 820.00 90.35 1,445.60 91.00 1,456.00
Run By: Rob Lochmiller Generated bya SharpeSoft Product
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5/28/2008 City of Renton -Transportation Page 6 of 8
8:21 am
Logan Avenue N. Bike Lane And Channelization Project
Project Number:CAG 08-066
Contract No: Bid Results Analysis
'01rDe •,'YTWWyK:MaY 2v0.8 .°.4 ..u20:•plW:_ ",;-.'''':'''7;:'
,y:4�..,.::.. ^,�.. Engineer's lcCanri Construction Enterprsesnc Den.nis R:Craig Construction Inc.
Kem' erionstr" ctronCoiV
':Engirieer: Roki;.Lochmiller
Estimate PO Box 481 PO Box 595 23316 Redmond-Fall CityRd#584
Renton,WA 00009-8055 Redmond,WA 00009-8073 Redmond,WA 00009-8073-
ITEM ITEM CODE DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
and Gutter
21 8040086728 Cement Concrete Extruded 2,557.00 LF 10.00 25,570.00 7.00 17,899.00 5.90 15,086.30 6.60 16,876.20
Curb
22 Cement Conc.Pedestrian 32.00 LF 80.00 2,560.00 51.25 1,640.00 85.00 2,720.00 91.00 2,912.00
Curb
23 8090006882 Raised Pavement Marker, 47.10HUND 150.00 7,065.00 265.00 12,481.50 235.00 11,068.50 210.00 9,891.00
Type 1
24 8090006884 Raised Pavement Markers 3.20HUND 400.00 1,280.00 415.00 1,328.00 410.00 1,312.00 450.00 1,440.00
Type 2
25 8140007055 Cement Conc.Sidewalk 30.00SY 30.00 900.00 59.75 1,792.50 90.90 2,727.00 150.00 4,500.00
26 Signal Relocation Complete 1.00 LS 20,000.00 20,000.00 34,000.00 34,000.00 58,680.00 58,680.00 29,000.00 29,000.00
27 8210006890 Permanent Signing 1.00 LS 25,000.00 25,000.00 9,000.00 9,000.00 10,120.00 10,120.00 2,500.00 2,500.00
28 8220000200 Removing Plastic Traffic 34.00 EA 10.00 340.00 26.25 892.50 58.60 1,992.40 75.00 2,550.00
Marking
29 8220000187 Removing Paint Line 1,000.00 LF 1.00 1,000.00 0.40 400.00 1.20 1,200.00 1.50 1,500.00
30 8220000208 Removing Raised Pavement 30.00HUND 5.00 150.00 65.00 1,950.00 117.15 3,514.50 103.00 3,090.00
Marker
31 8220006866 Painted Bicycle Lane Symbol 10.00 EA 60.00 600.00 36.00 360.00 58.60 586.00 57.00 570.00
32 8220006833 Plastic Traffic Arrow 24.00 EA 125.00 3,000.00 70.00 1,680.00 87.80 2,107.20 86.00 2,064.00
33 Solid White Line 4" 5,000.00 LF 0.50 2,500.00 0.12 600.00 0.25 1,250.00 0.45 2,250.00
Grand Total: 411,255.00 424,576.75 440,668.60 451,600.20
Total Bid: 411,255.00 424,576.75 440,668.60 451,600.20
Calc/Entered Bid Diff.:
Difference from Low Vendor: 90,011.75 106,103.60 117,035.20
Total Subcontractors:
Run By: Rob Lochmiller Generated by a SharpeSott Product
5/28/2008 City of Renton -Transportation Page 7 of 8
8:21 am
Logan Avenue N. Bike Lane And Channelization Project
Project Number:CAG 08-066
Contract No: Bid Results Analysis
40:-.--5,a1W -Etre day' 'flay,`20 8 'O 3`OPM"' - 'Engineer's' ' .. Ceccariti'lnc.
-Engineer: RotLochniller. • _ • Estimate 4116 Brookdale Road E.
Tacoma,WA 98401
ITEM ITEM CODE DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
01 1050000002 Roadway Surveying 1.00 LS 12,000.00 12,000.00 25,000.00 25,000.00
02 Adjust Utility To Grade 3.00 EA 450.00 1,350.00 330.00 990.00
03 1071500001 SPCC Plan 1.00 LS 1,000.00 1,000.00 500.00 500.00
04 1090000001 Mobilization 1.00 LS 30,000.00 30,000.00 45,000.00 45,000.00
05 1100020002 Project Temporary Traffic 1.00 LS 50,000.00 50,000.00 60,000.00 60,000.00
Control
06 2020000703 Removing Asphalt Pavement 416.00 SY 30.00 12,480.00 15.00 6,240.00
07 2020000700 Removing Cement Concret 365.00 SY 30.00 10,950.00 20.00 7,300.00
Pavement
08 Removing Existing Concrete 30.00 SY 15.00 450.00 20.00 600.00
Sidewalk
09 Removing Existing Median 230.00 SY 25.00 5,750.00 15.00 3,450.00
Island
10 2020000702 Removing Cement Concrete 382.00 LF 25.00 9,550.00 3.00 1,146.00
Curb And Gutter
11 2020000112 Sawcut 3,060.00 LF 6.00 18,360.00 4.00 12,240.00
12 Roadway Excavation Incl. 1.00 LS 15,000.00 15,000.00 98,750.00 98,750.00
Haul
13 4040000003 Crushed Surfacing Base 1,500.00 TON 35.00 52,500.00 25.00 37,500.00
Course
14 5040000114 HMA CI.1/2 In.PG 64-22 600.00 TON 125.00 75,000.00 90.00 54,000.00
15 5040000014 Longitudinal Joint Seal 2,200.00 LF 3.00 6,600.00 2.40 5,280.00
16 7140003850 Moving Existing Hydrants 1.00 EA 5,000.00 5,000.00 2,500.00 2,500.00
17 Erosion And Sediment 1.00 LS 10,000.00 10,000.00 6,400.00 6,400.00
Control
18 8010006402 SWPPP 1.00 LS 3,000.00 3,000.00 500.00 500.00
19 8020006405 Topsoil Type A 34.00 CY 30.00 1,020.00 40.00i 1,360.00
20 8070006700 Cement Conc.Traffic Curb 16.00 LF 80.00 1,280.00 40.00 640.00
Run By: Rob Lochmiller • Generated bya SharpeSali Product
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5/28/2008 City of Renton - Transportation Page 8 of 8
8:21 am
Logan Avenue N. Bike Lane And Channelization Project
Project Number:CAG 08-066 Bid Results Analysis
Contract No: y
i ikkareF •4 esiia 0:4';:2T;2008�....- ;2 30'Pt 1 -.. ' i. • - -- . -
Y.._.. Y ` ' `Erigirieer's` - Ceccanti'Inc.
Engineer RobkLochmiiler Estimate 4116 Brookdale Road E.
• Tacoma,WA.98401
ITEM ITEM CODE DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
and Gutter
21 8040086728 Cement Concrete Extruded 2,557.00 LF 10.00 25,570.00 8.00 20,456.00
Curb
22 Cement Conc.Pedestrian 32.00 LF 80.00 2,560.00 40.00 1,280.00
Curb
23 8090006882 Raised Pavement Marker, 47.10 HUND 150.00 7,065.00 200.00 9,420.00
Type 1
24 8090006884 Raised Pavement Markers 3.20 HUND 400.00 1,280.00 400.00 1,280.00
Type 2
25 8140007055 Cement Conc.Sidewalk 30.00 SY 30.00 900.00 60.00 1,800.00
26 Signal Relocation Complete 1.00 LS 20,000.00 20,000.00 70,000.00 70,000.00
27 8210006890 Permanent Signing 1.00 LS 25,000.00 25,000.00 9,500.00 9,500.00
28 8220000200 Removing Plastic Traffic 34.00 EA 10.00 340.00 60.00 2,040.00
Marking
29 8220000187 Removing Paint Line 1,000.00 LF 1.00 1,000.00 0.50 500.00
30 8220000208 Removing Raised Pavement 30.00 HUND 5.00 150.00 100.00 3,000.00
Marker
31 8220006866 Painted Bicycle Lane Symbol 10.00 EA 60.00 600.00 100.00 1,000.00
32 8220006833 Plastic Traffic Arrow 24.00 EA 125.00 3,000.00 50.00 1,200.00
33 Solid White Line 4" 5,000.00 LF 0.50 2,500.00 0.50 2,500.00
Grand Total: 411,255.00 493,372.00
Total Bid: 411,255.00 450,522.00
Calc/Entered Bid Diff.: 42,850.00
Difference from Low Vendor: 158,807.00
Total Subcontractors:
Run By: Rob Lochmiller Generated by a SharpeSoft Product
CITY OF RENTON
BID TABULATION SHEET
PROJECT: Logan Ave.N.Bike Lane and Channelization Revision;CAG-08-066 Page 1 of 2 •
DATE: May 27,2008
FORMS
Non- Mini-
BIDDER Bid Collu- Anti- mum Addendum BID
Bond sion Trust Wage EEO #1
Archer Construction Inc.
7855 S.206th St.
Kent,WA 98032-1354
Wade Archer X X X X X X $418,501.00
Ceccanti,Inc.
4116 Brookdale Rd.E.
Tacoma,WA 98446
Rick Ceccanti X X X X X X $450,522.00
Contstruct,Co.
1621 Pease Avenue
Sumner,WA 98390
Cy Morse X X X X X X $372,567.85
Dennis R. Craig Construction,Inc.
P.O.Box 595
Redmond,WA 98073-0595 •
Janie Craig X X X X - X X $440,668.60
Kemper Construction Corporation
23316 Redmond-Fall City Rd,#584
Redmond,WA 98073
Sherrie L.Kemper X X X X X X $451,600.20
McCann Construction Enterprises,Inc.
P.O.Box 481
Renton,WA 98055-0481
Jeffrey M.Kanyer X X X X X X $424,576.75
Merlin Bros.
14201 SE Petrovitsky Rd. A3/321
Renton,WA 98058
Nick Merlino X X X X X X $396,652.69
Rodarte Construction,Inc.
P.O.Box 1875
Auburn,WA 98071-1875
JR Rodarte X X X X X X $334,565.00
•
CITY OF RENTON
BID TABULATION SHEET
OJECT: Logan Ave.N.Bike Lane and Channelization Revision;CAG-08-066 Page 2 of 2
ATE: May 27,2008
FORMS
Non- Mini-
BIDDER Bid Colin- Anti- mum Addendum BID
Bond sion Trust Wage EEO #1
R.W. Scott Construction Co.
4005 West Valley Hwy., Suite A
Auburn,WA 98001
Jeff Scott X X X X X X $399,700.00
Slead,LLC
9021 Waller Rd.E.
Tacoma,WA 98446
X X X X X X $358,649.63
ONGINEER'S ESTIMATE TOTAL: $411,255.00
LEGEND:
EEO: Equal Opportunity Employment;Sub List: Subcontractor List
CITY OF RENTON COUNCIL AGENDA BILL
AI#: 9,
• Submitting Data: For Agenda of:
Dept/Div/Board.. Community & Economic June 2, 2008
Development/Planning
Staff Contact Rebecca Lind, x6588 Agenda Status
Consent X
Subject: Public Hearing..
New Life - Aqua Barn and Liberty Annexation Special Correspondence..
Census Contract Ordinance
Resolution
Old Business
Exhibits: New Business
Contract for Special Census Study Sessions
Proposal from Census Services Information
Recommended Action: Approvals:
Council Concur Legal Dept X
Finance Dept
Other
Fiscal Impact:
Expenditure Required... $29,700 Transfer/Amendment
Amount Budgeted $29,700 Revenue Generated
Total Project Budget $29,700 City Share Total Project..
•SUMMARY OF ACTION:
On January 3, 2008, the Boundary Review Board (BRB) approved annexation of the New Life
- Aqua Barn to the City of Renton. The Liberty Annexation is pending final approval by the
BRB on May 29, 2008. Pursuant to state law, the City is required to conduct a special census
of the annexation area and submit the results to the Washington State Office of Financial
Management (OFM). The Administration would like at this time to enter into a contractual
agreement with an experienced consultant firm specializing in undertaking special censuses that
comply with OFM standards.
The contractor, Census Services, submitted a bid to prepare the census for the New Life -
Aqua Barn portion of the work for $23,800 and for the Liberty Annexation portion for $5,900.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute a contract with Census Services for an amount of
$29,700 for the purpose of conducting a special census of the New Life - Aqua Barn and Liberty
annexation areas for the purpose of allocating state funds to the City as set forth in RCW 35A.14.700.
•
C:\DOCUME-1\BWalton\LOCALS—1\Temp\Census Contract Agn Bill.doc
e
•
CONSULTANT AGREEMENT
THIS AGREEMENT is made as of the day of , 2008, between the CITY OF RENTON,
a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and
Census Services, hereinafter referred to as "CONSULTANT", for their services related to
conducting a special census of the New Life —Aqua Barn Annexation Area and the Liberty
Annexation Area, pursuant to state law, for the purpose of allocating state funds. Information
shall be made available for use by the City of Renton Staff and City Council.
The CITY and CONSULTANT agree as set forth below:
1. Scope of Services. The Consultant will provide all labor necessary to perform all work,
which is described in the attached Scope of Services (Exhibit A). This Agreement and
Exhibit hereto contain the entire agreement of the parties and supersedes all prior oral or
• written representation or understandings. This Agreement may only be amended by
written agreement of the parties. The scope of work may be amended as provided
herein.
2. Changes in Scope of Services. The City, without invalidating the Consultant
Agreement, may order changes in the services consisting of additions, deletions or
modifications, and adjust the fee accordingly. Such changes in the work shall be
authorized by written agreement signed by the City and Consultant. If the project scope
requires less time, a lower fee will be charged. If additional work is required, the
consultant will not proceed without a written change order from the City. If any provision
of this Agreement is held to be invalid, the remainder of the Agreement shall remain in
full force and effect to serve the purposes and objectives of this Agreement.
3. Time of Performance. The Consultant shall complete performance of the Consultant
Agreement for the items under Consultant's control in accordance with Exhibit A. If
items not under the Consultant's control impact the time of performance, the Consultant
will notify the City.
4. Term of Consultant Agreement. The term of this Agreement shall end at completion of
the scope of work identified in Exhibit A, but no later than August 31, 2008. This
Agreement may be extended to accomplish change orders, if required, upon mutual
written agreement of the City and the Consultant.
5. Consultant Agreement Sum. The total amount of this Agreement is not to exceed the
sum of$29,700. Washington State Sales Tax is not required. The Cost Estimate
• provided by the Consultant to the City specifies total cost.
6. Method of Payment. Payment by the City for services rendered will be made after a •
voucher or invoice is submitted in the form specified by the City. Payment will be made
within thirty (30) days after receipt of such voucher or invoice. The City shall have the
right to withhold payment to the Consultant for any work not completed in a satisfactory
manner until such time as the Consultant modifies such work so that the same is
satisfactory.
7. Record Maintenance and Work Product. The Consultant shall maintain accounts and
records, which properly reflect all direct and indirect costs expended and services
provided in the performance of this Agreement. The Consultant agrees to provide
access to any records required by the City. All originals and copies of work product,
exclusive of Consultant's proprietary items protected by copyright such as computer
programs, methodology, methods, materials, and forms, shall belong to the City,
including records, files, computer disks, magnetic media or material which may be
produced by Consultant while performing the services. Consultant will grant the City the
right to use and copy Consultant copyright materials as an inseparable part of the work
product provided.
8. Assignment Agreement. The Consultant shall not assign any portion of this consultant
Agreement without express written consent of the City of Renton.
9. Hold Harmless. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents, employees and volunteers, from and against any and all claims, losses
or liability, or any portion thereof, including attorneys fees and costs, arising from injury
or death to persons, including injuries, sickness, disease or death of Consultant's own •
employees, or damage to property caused by a negligent act or omission of the
Consultant, except for those acts caused by or resulting from a negligent act or omission
by the City and its officers, agents, employees and volunteers. Should a court of
competent jurisdiction determine that this agreement is subject to RCW 4.24.115, then,
in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the contractor and the
city, its officers, officials, employees and volunteers, the contractor's liability hereunder
shall be only to the extent of the contractor's negligence. It is further specifically and
expressly understood that the indemnification provided herein constitute the contractor's
waiver of immunity under the Industrial Insurance Act, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the
parties. The provisions of this section shall survive the expiration or termination of this
agreement.
10. Insurance. The Consultant shall secure and maintain commercial liability insurance in
the amount of$1,000,000 in full force throughout the duration of this Consultant
Agreement. It is agreed that on the CONTRACTOR's policy, the City of Renton will be
named as Additional Insured(s) on a non-contributory primary basis. A certificate of
insurance and the Primary & Non-Contributory Additional Insurance Endorsement page,
properly endorsed, shall be delivered to the City before executing the work of this
agreement. Please note: The cancellation language should read "Should any of the
above described policies be cancelled before the expiration date thereof, the issuing
company will mail 45 days written notice to the certificate holder named to the left."
11. Independent Contractor. Any and all employees of the Consultant, while engaged in
the performance of any work or services required by the Consultant under this
2
agreement, shall be considered employees of the Consultant only and not of the City.
• The Consultant's relation to the City shall be at all times as an independent contractor.
Any and all claims that may or might arise under the Workman's Compensation Act on
behalf of said employees, while so engaged, and any and all claims made by a third
party as a consequence of any negligent act or omission on the part of the Consultant's
employees, while so engaged on any of the work or services provided to be rendered
herein, shall be the sole obligation and responsibility of the Consultant.
12. Compliance with Laws. The Consultant and all of the Consultant's employees shall
perform the services in accordance with all applicable federal, state, county and city
laws, codes and ordinances. Discrimination Prohibited: Consultant, with regard to work
performed under this agreement, will not discriminate on the grounds of race, color,
national origin, religion, creed, age, sex, the presence of any physical or sensory
handicap, or sexual orientation, in the selection and/or retention of employees, or
procurement of materials or supplies.
This agreement is entered into as of the day and year written above.
CONSULTANT CITY OF RENTON
APPROVED AS TO FORM: ATTEST:
•
City Attorney Bonnie I. Walton, City Clerk
•
3
Exhibit A •
Scope of Work
The Consultant(Census Services) shall conduct a special census for the City of Renton for the
New Life—Aqua Barn Annexation Area and the Liberty Annexation Area,pursuant to all the
requirements of the Washington State Office of Financial Management as outlined in the
Enumerator's Manual and RCW 35A.14.700. This work shall commence on June 9, 2008 and be
completed no later than August 15, 2008. It is expected that the initial census sweep of all
households will be completed during the first two weeks of census taking, followed up, as
necessary, over the next two or three weeks using a combination of methods including call-backs,
mail-backs, and phone-backs of households missed during the initial census sweep.
Census Method
The census areas will be divided into quadrants with as many as 12 to 14 census takers going
through the area on a door-to-door basis. Census takers shall be responsible for listing the names
of all persons meeting the census definition of resident, listing all housing units by structure type
both occupied and vacant, and summarizing population by structure type. When no one responds
or is at home, census takers shall leave stamped envelopes with census forms at the front door.
This process is expected to take two to three days for each of the quadrants. After the initial
sweep, no work will be done in the quadrant for seven to ten days to allow time for residents to
i seven toten dayperiod, the initial census team
respond by mail to the City. At the end of this se e
will go back to non-responders in all quadrants simultaneously and retrieve as much census data
as possible. Where no one is home, a second notice, with an additional stamped envelope and •
form will be left. When residents cannot be found at home or fail to respond by mail or call back,
the census team will check with neighbors regarding the identities of those not heard from. This
second step will be repeated for each quadrant every three to four days.
In addition to using mail-backs,residents will be given information on how they can call the
Census Director and answer census questions over the phone. After four weeks, it is anticipated
that the number of non-responders in the four quadrants will be less than 5% of the total number
of households. At this point, in addition to the techniques noted above, census takers will use
reverse phone directories and property listings to obtain phone numbers for contacting the
remaining non-responders. This process will be continued until the requirements of the
Washington State Office of Financial Management for the acceptable number of completed
censuses is achieved.
The remaining two weeks shall be for the review and preparation of all paperwork required for
submission by the City to the Washington State Office of Financial Management. This shall
include the original handwritten Special Population Sheets used to enumerate the population and
housing of the annexed area, and all Census Summary Sheets. The City shall prepare the
Annexation Certificate and be responsible for submitting this and all required documentation to
OFM.
Hours Needed/Number of Consultant Staff
It is estimated that the special census will take 515 hours for New Life—Aqua Barn and 150
hours for the Liberty area. The surveys shall be completed, including all supporting 11111
documentation, and submitted to the City of Renton no later than 5:00 PM on July 31, 2008 for
H:\EDNSP\PAA\Annexations\Admin Policy\Census Takers\Scope of Work
Special Census Scope of Work 2
the New Life -Aqua Barn Annexation and no later than 5:00 PM on August 14, 2008 for the
• Liberty Annexation.
Responsibilities of Consultant(Census Services)
1. Conduct the special census for the New Life - Aqua Barn Annexation area and the Liberty
Annexation area per the timing and requirements of the Washington State Office of Financial
Management and submit completed data forms and summary sheets to the City before July 31,
2008 for the New Life-Aqua Barn Annexation and August 14, 2008 for the Liberty Annexation.
2. Designate an experienced senior staff member to act as Census Director. This individual
shall be responsible for overseeing the special census, ensuring that deadlines are met, and
supervising all census takers, as well as responding to all census call-backs. This individual shall
be the contact person for both the City of Renton as well as the Washington State Office of
Financial Management. In addition, the Consultant shall be responsible for ensuring that all
requirements of OFM, as set forth in the Enumerator's Manual, are followed.
3. Submit all required documentation, in a legible and complete manner, to the City of Renton's
Department of Community and Economic Development—Planning for their review at least 10-
days before final submittal.
4. Consult with the Office of Financial Management, as necessary, to ensure that the special
census is being conducted in a manner that meets their expectations and standards.
5. Notify the City at least 15 days in advance of the anticipated starting date for the special
• census.
6. Keep track of all items that are billable to the City of Renton and submit to the City in a
timely manner.
7. The Census Director shall provide the City with the names, photographs and titles of all
census takers for whom the City will be providing identification badges.
8. The Consultant will bill the City in three or less installments. An initial installment of
approximately 33% after the initial census sweep of all households has been completed. A
subsequent billing of approximately 33%around week four of the census, and a final billing of
the remaining outstanding amount after the special census for the areas have been accepted by the
City and the Washington State Office of Financial Management.
9. The Consultant shall return all census taker badges, unused envelopes, or other supplies to the
City upon completion of the special census.
Responsibilities of the City of Renton
1. The City will prepare and send a letter to the residents of the special census areas at least 10
days ahead of the estimated starting date stating the reason for the special census, the anticipated
timing of the special census, the information that census takers will be seeking, the confidentiality
of the information provided,how to contact the Census Director, alternative ways to provide the
information without direct contact such as mail-back or phone-back responses, and why cities are
required to conduct such special censuses.
•
Special Census Scope of Work 3
2. The City will provide return-stamped envelopes for the consultant to use for initial and •
subsequent mail-backs. Envelopes will be from the City's official envelope stock and include the
CED Departments return mailing address on the front of each envelope as well as prepaid
postage.
3. The City will provide maps and/or aerials of the areas showing parcel lines and topography,
where possible. These maps/aerials shall be provided for each of the quadrants as well as the
overall area.
4. The City will instruct staff how to log calls from people with questions about the census and
who to refer callers to who have questions about the census. City staff will not take census
information over the phone but refer callers to Census Director. City staff, however, will be
expected to answer general questions about the annexations, why the special census is being
undertaken now, and when the areas are expected to officially become a part of the City of
Renton.
itand secure these untilpicked upbythe
5. The City will collect all census forms mailed to e
Census Director.
6. The City will provide photo identification badges with the City's logo, the name of the census
taker, and their title for all census takers hired or working directly for the Consultant.
7. The City, to the extent possible,will provide meeting space at the Renton City Hall to allow
brief meetings between the Census Director and census takers working for the Consultant. The
City,to the extent possible,will endeavor to provide temporary storage for census forms collected •
that day but will not be the long-term repository for such forms.
•
Glenn MacGilvra
• (d/b/a Census Services)
511 E. Roy St. #402
Seattle, WA 98102
(206) 726-8554
(425) 444-4936 (cell)
glenn@speakeasy.net
May 15, 2008
City of Renton
Department of Community & Economic Development
Angie Mathias, Associate Planner
1055 South Grady Way
Renton, WA 98057
Dear Ms. Mathias:
Proposal for Aqua Barn and Liberty Annexation Censuses:
Note: I will be glad to do either the Aqua Barn or Liberty censuses or both and are
combining them here for efficiency.
1) Qualifications:
Under my name, Glenn MacGilvra and later doing business as Census Services, I
have conducted annexation censuses for the following cities, between 1994 and
now:
Lake Forest Park (several different annexations), Fife, Arlington, Everett(several
different annexations), Kent, Burien, Federal Way, Issaquah, Bonney Lake
(several different annexations), Kennewick (twice) and Lacey. In 2007, I did two
small censuses for Renton and a larger one in January and February of 2008
(Benson Hill)
The annexations ranged in size from fewer than 50 people to more than 16,272.
All were conducted per guidelines provided by Washington's Office of Financial
Management, and all results were approved by OFM.
I personally managed all censuses. For larger annexations, I hired temporary
1111 workers to assist me, and was responsible for training and direction. I have used
1
several workers on numerous different annexations, and thus have access to a 1111
seasoned group of enumerators.
In addition to the work I did for the Renton EDNSP Department, I have also had
recent significant contact with Shannon Mayfield of the City of Bonney Lake
((253) 447-4354)), Christina Palmer of the City of Kennewick, ((509) 585-4486))
and Bob Larsen of the City of Everett, ((425) 257—7168)).
2) Estimated Hours per Annexation
I estimate the following hours needed for conduct of the following City of Renton
Annexations:
Aqua Barn 515 hours
Liberty 150
These numbers are estimates only, based on estimated dwelling units and apparent
characteristics of the dwelling units (multifamily vs. single family). The actual
time will vary depending on idiosyncracies of particular residents.
3) Billing Practices
I will be working as an independent contractor and charge the city a lump sum for
an amount that includes all except expenses those noted in Section 5. My practice
p
is pay my workers $25/hr without benefits. My hourly rate varies per census.
4. Estimated Billable Hours and Staff
Aqua Barn 515 hours
Liberty 150 hours
5. Estimated Total Cost
Aqua Barn $23,800
Liberty $5,900
6. Estimated Time Line
The Aqua Barn census can be started a week after the city mails notice to
residents and will be concluded within 30 after beginning.
The Liberty census can be started a week after the city mails notice to the
residents and concluded within 25 days. If begun by July 16, it can be concluded
by August 8th •
• are insurance and business license secured for the Benson Hill annexation a e still
available.
Please let me know if you have any questions.
Very truly yours,
[unsigned due to email transmission]
Glenn MacGilvra
•
e
CITY OF RENTON COUNCIL AGENDA BILL
AI#: 6, 11 i
OSubmitting Data: For Agenda of:
Dept/Div/Board.. CED/Planning June 2, 2008
Staff Contact Rebecca Lind, ext 6588 Agenda Status
Consent X
Subject: Public Hearing..
Annual Zoning Map and Book Adoption Correspondence..
•
Ordinance X
Resolution
Old Business
Exhibits: New Business
• Issue Paper Study Sessions
• Ordinance Infoiivation
• Zoning Map Book
• Zoning Wall Map
Recommended Action: Approvals:
Council concur Legal Dept X
Finance Dept
Other
iiFiscal Impact:
Expenditure Required... N/A Transfer/Amendment
Amount Budgeted N/A Revenue Generated
Total Project Budget City Share Total Project
SUMMARY OF ACTION:
The changes made in the zoning map by City Council action over the last year need to be incorporated
into the adopted Zoning Map Book and Zoning Map. The major changes this year are to update the city
boundary and zoning to reflect annexations occurring in 2007 and the Benson Hill Communities
Annexation in March 2008, and to amend the zoning map consistent with the adopted Comprehensive
Plan amendments for 2007.
The Zoning Map Book adoption is an annual task. The Wall Map and Zoning Book represent the same
data in two different formats.
STAFF RECOMMENDATION:
Approve the annual amendments to the Zoning Map Book and Zoning Map and present the ordinance for
first reading.
III
H:\EDNSP\Zoning Map Changes&Rezones\Annual Adoption\2008\2008 Zoning Map Book Agenda Bill.doc
•
fcy ECONOMIC DEVELOPMENT,
O e NEIGHBORHOODS, AND STRATEGIC
+ ,� ® + PLANNING DEPARTMENT
NT MEMORANDUM
DATE: June 2, 2008
TO: Marcie Palmer, Council President
Members of the Renton City Council
VIA: ' Denis Law, Mayor
FROM: Alflit Alex Pietsch, Administrator ps" -
STAFF CONTACT: Rebecca Lind, Long Range Planning Manager (ext 6588)
SUBJECT: Annual Zoning Map and Book Adoption
ISSUE:
This is a request for adoption of the annual amendments to the City's zoning map. The
action before the Council is adoption of the map documents. An ordinance adopting the
annual amendments to the zoning map is attached.
• RECOMMENDATION:
Adopt the revised Zoning Map Book and revised Zoning Map dated June 2, 2008.
BACKGROUND SUMMARY:
The changes to the zoning map are completed and presented for Council adoption. Staff
is requesting that the City Council adopt the zoning map in two folies. The first is a map
book, which shows zoning detail by sections of the City and the second is a handout map,
which shows the entire City at a glance. Both maps are derived from the identical data.
Two maps are needed so that "official"maps at both scales can be made available to the
public. These rezoning actions were all previously approved by the City Council. These
changes include the following actions:
Annexations
Zoning was established through nine annexations:
• Merritt II Annexation: 130 acres with R-1 and R-4 zoning
• Anthone Annexation: 4.89 acres with R-4 zoning
• Leitch Annexation: 14.59 acres with R-4 zoning
• Aster Park Annexation: 19.85 acres with R-4 zoning
• Marshall Annexation: 7.6 acres with R-8 zoning
• Benson Hill Communities Annexation: 2,438 acres with RC, R-1, R-4, R-8, R-10,
R-14, RMH, RMF, CA, and CN zoning
• • Perkins Annexation: 15.47 acres with R-4 zoning
H:\EDNSP\Zoning Map Changes&Rezones\Annual Adoption\2008\Issue 2008.doc
•
Marcie Palmer, Council President
June 2,2008
Page 2 of 2
• Hudson Annexation: 14.63 acres with R-8 and R-10 zoning •
• Querin II Annexation: 24.0 acres with R-4 and R-8 zoning
Zoning Changes
Additionally, as part of the 2007 Comprehensive Plan Amendments, the following zoning
map changes were approved:
• Park Avenue: rezone parcels from R-10 zoning to CN zoning
• Rainier Avenue: rezone a block of parcels from R-10 zoning to CA zoning
• Sunset Boulevard: rezone parcels from RMF and IH zoning to R-10 zoning
CONCLUSION:
Council adoption of the attached Zoning Map Book and Zoning Map is recommended.
•
•
h:\ednsp\zoning map changes&rezones\annual adoption\2008\issue 2008.doc
•
CITY OF RENTON, WASHINGTON
• ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
ADOPTING THE 2008 AMENDMENTS TO THE ZONING
CLASSIFICATIONS OF PROPERTIES LOCATED WITHIN THE CITY
OF RENTON.
WHEREAS, pursuant to Ordinance No. 4260 entitled "Code of General Ordinances of
the City of Renton, Washington," as amended, and the maps and reports adopted in conjunction
therewith, property located within the City of Renton has been zoned as various zoning
classifications; and
WHEREAS, the Planning Commission held numerous public hearings and made its
recommendation to the City Council; and
WHEREAS, the City Council and the Planning and Development Committee have held
• public meetings to consider the zoning classifications to be assigned to various properties within
the City of Renton; and
WHEREAS, the City Council established an amendment process as part of its greater
Growth Management Act process; and
WHEREAS, numerous individuals availed themselves of the amendment processes; and
WHEREAS, the City Council having duly considered all matters relevant thereto, and all
parties having been heard appearing in support thereof or in opposition thereto;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DOES ORDAIN AS FOLLOWS:
SECTION I. The above findings and recitals are hereby found to be true and
correct in all respects.
1111
ORDINANCE NO.
SECTION II. The zoning map attached hereto as Exhibit "A" on a single sheet, •
and Exhibit "B" as a bound Map Book, are hereby adopted as the zoning map for the City of
Renton, and the zoning categories shown on these maps for the various properties located within
the City limits of the City of Renton are hereby designated as the zoning designations for those
properties. Rezone ordinances adopted after this ordinance shall amend the official zoning map.
SECTION III. The Community and Economic Development Administrator is
hereby authorized and directed to make the necessary changes on the City's zoning maps, to
evidence the adoption of the new zoning map.
SECTION IV. The City Clerk is hereby authorized and directed to file this
ordinance as provided by law and to keep a copy on file with the office of the City Clerk.
SECTION V. This Ordinance shall be effective upon its passage, approval, and
five (5) days after publication.
PASSED BY THE CITY COUNCIL this day of , 2008.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this day of , 2008.
Dennis Law, Mayor
•
2
ORDINANCE NO.
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD.1475:5/22/08:scr
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(IL) Industrial Light
lu/ac ® (UC-N1) Urban Center North 1 < r :` (IM) Industrial Medium
lu/ac ;'v (UC-N2) Urban Center North 2 ® (IH) Industrial Heavy
lu/ac "''"-: '''` (CD) Center Downtown
``''
[1.71 Renton City Limits Q
Vlanufactured Homes
IOdu/ac COMMERCIAL/MIXED USE 4. 41
14du/ac (COR) Commercial/Office/Residential „ii,
Multi-Family $ i (CA) Commercial Arterial
:wilily Traditional (CO) Commercial Office •7 rf 0
Family Urban Center (CN) Commercial Neighborhood
Updated through Ordinace 5327
and effective as of April 16, 2008
This document is a graphic representation, not guaranteed
0 ,200 2,400 to survey accuracy, and is based on the best information
I I available as of the date shown. This map is intended for
I I I
City display purposes only. Refer to the zoning map book
to find the zoning of a particular parcel.
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The Zoning Map Book and the Zoning Wall Map are available for •
review at the City Clerk's Office.
-e
t•
CITY OF RENTON COUNCIL AGENDA BILL
AIN: ® . / •
• Submitting Data: For Agenda of: June 2, 2009
Dept/Div/Board.. Community Services, Facilities
Staff Contact Michael Nolan, x6608 Agenda Status
Consent X
Subject: Public Hearing..
Final Pay Estimate Correspondence..
Activity Buildings ADA Upgrades Ordinance
United Pacific Structures, Inc. Resolution
File No. CAG-07-202 Old Business
Exhibits: New Business
Final Pay Estimate ( No. 3) Study Sessions
Notice of Completion of Public Works Contract Information
Recommended Action: Approvals:
Council concur Legal Dept
Finance Dept
Other
Fiscal Impact:
ilExpenditure Required... $113,626.66 Transfer/Amendment
Amount Budgeted $510,000.00 Revenue Generated
Total Project Budget $352,053.06 City Share Total Project
SUMMARY OF ACTION: '
The Community Services Department submits CAG-07-202, Activity Buildings ADA Upgrades, for
final pay estimate and release of retainage. The project started on January 28, 2008, and was
completed on May 9, 2008,. The contractor, United Pacific Structures, Inc., fulfilled the terms of
their contract by constructing new ADA accessible restrooms plus other improvements to Kennydale
Lions Park and Philip Arnold Park Activity Buildings.
STAFF RECOMMENDATION: •
Approve the project, authorize the final pay estimate in the amount of$113,626.66, commence the
60-day lien period, and release the retained amount of$17,602.66 to United Pacific Structures,
Inc., contractor, once all required releases are obtained.
II
Rentonnet/agnbill/ bh
• APP CATION AND CERTIFICATE FORMENT City ofuton y
TO OWNER : PROJECT: • APPLICATION NO. : 3 Distribution to :
City of Renton ADA Activity Upgrades X OWNER
1055 South Grady Way Kennydale Lions& PERIOD TO : 5/5/2008 ARCHITECT
Renton, WA 98057 Philip Arnold Parks — CONTRACTOR
PROJECT NO. : 207315
FROM CONTRACTOR : VIA ARCHITECT :
United Pacific Structures, Inc. Gensler
PO Box 1640 1524 Fifth Ave., Suite#300
Gig Harbor, WA 98335 Seattle, WA 98101
CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS
Application is made for payment,as shown below, in connection with the Contract. Change Orders approved in
Continuation Sheet is attached. previous months by owner $ - $ -
1. ORIGINAL CONTRACT SUM ,.. $ 333,396.69 C.O.'s approved this month
Number Date Approved I
2. Net change by Change Orders $ 18,656.37 1 4/29/2008 $ 18,656.37 $ -
3. CONTRACT SUM TO DATE $ 352,053.06
(Line 1 +or-Line 2) TOTALS $ 18,656.37 $ -
4. TOTAL COMPLETED&STORED TO DATE $ 352,053.06 Net changes by Change Orders $ 18,656.37
5. RETAINAGE AT 5% $ 17,602.65 The undersigned Contractor certifies that to the best of the Contractor's knowledge,infor-
(Based on line 4) mation and belief the Work covered by this Application for Payment has been completed
6. TOTAL EARNED LESS RETAINAGE $ 334,450.41 in accordance with the Contract Documents,that all amounts have been paid by the
(Line 4 less Line 5) Contractor for Work for which previous Certificates for Payment were issued and payment
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT $ 230,656.83 received from the Owner,and that current payment shown herein is now due.
(Line 6 from prior Certificate)
8. SUBTOTAL $ 103,793.58 * CONTRACTOR:
(Line 6 less Line 7) B : President ` -�.., ii. '
9. Washington State Sales Tax at 9.0 $ 9,833.08 ® 9)_ T''.;
(Based on line 4 less prior certificate's line 4) State of: Washington, County of: kCX Pierce 0
10. CURRENT PAYMENT DUE $ 113,626.66 Subscribed and sworn to before me a p 0S�r2j20°8
(Line 8 plus Line 9) this ZS day of (j p ,1X 2 D O 8 A
11. BALANCE TO FINISH, INCLUDING RETAINAGE $ 17,602.65 Notary Public : c-_..1.2�91 o�0 LIC mak°
(Line 3 less Line 6) My Commission a ares : ^Ug d?i,ys1.i1'�
ARCHITECT'S CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED ll /a(40 4-12
(Attach explanation amount certified differs from amount applied for)
In accordance with the Contract Documents,based on on-site observations and the ARCHI ,'i
data comprising the above application,the Architect certifies to the Owner that to By: - Date: rjJ ("I Of>
the best of the Architect's knowledge, information and belief the Work has
progressed as indicated,the quality of the Work is in accordance with the Contract This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only
Documents,and the Contractor is entitled to payment of the AMOUNT CERTIFIED. to the Contractor named herein. Issuance,payment and acceptance of payment
are without prejudice to any rights of the Owner or Contractor under this Contract.
a
sureo� State of Washington Reg.No.:
Department of Revenue
w Audit Procedures&Administration Date:
y ase e°'' PO Box 47474
Olympia,Washington 98504-7474 •
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From: DEPARTMENT USE.ONLY ` : ._,
City of Renton Assigned To
1055 South Grady Way
Renton, WA 98055-2132 -Date Assigned
Notice is hereby given relative to the completion of contract or project described below.
Description of Contract Activity Buildings ADA Upgrades
Contractor's Name United Pacific Structures Phone No. 253-853-3997
Contractor's Address PO Box 1640, Gig Harbor, WA 98335
Date Work Commenced Date Work Completed Date Work Accepted
January 28, 2008 May 9, 2008 June 2, 2008 •
Surety or Bonding Co. First National Insurance Co. of America
Agent's Address PO Box 34670, Seattle, WA 98124
Contract Amount: $ 333,396.69 Amount Disbursed: $ 365,892.40
Additions or Reductions: $ 18656.38 Amount Retained: $ 17,602.66
Sales Tax: $ 31,441.99 Total: $ $383,495.06
Total $ $383,495.06
By
(Disbursing Officer)
Phone No:
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, Washington 98504-
7474,immediately after acceptance of the work done under this contract. NO PAYMENTS SHALL BE MADE FROM RETAINED FUND until
receipt of Department's certificate,and then only in accordance with said certificate. •
FORM REV 31 0020(12-92)
•
Notice of Completion-ADA2008.doc
'6
CITY OF RENTON COUNCIL AGENDA BILL
AI#: l
• Submitting Data: For Agenda of: June 2, 2008
Dept/Div/Board.. Community Services Department
Staff Contact Peter Renner, Facilities Director Agenda Status
X6605 Consent
Subject: Public Hearing..
Facilities maintenance for Fire District 40 stations and Correspondence..
creation of Maintenance Custodian FTE Ordinance X
Resolution
Old Business
Exhibits: New Business
Ordinance Study Sessions
Information
Recommended Action: Approvals:
Refer to Finance Committee Legal Dept X
Finance Dept X
Other
Fiscal Impact:
Expenditure Required... $66,541 Transfer/Amendment
Amount Budgeted $66,541 Revenue Generated $66,541 (FD 40 contract)
Total Project Budget City Share Total Project..
001.*.020.5760.0010.48.000003 $15,000
001.*.020.5180.0010.10.000000 $51,541
II) SUMMARY OF ACTION:
With the approval of the Benson Hill Annexation, and the execution of the interlocal agreement
with Fire District #40 to provide fire and emergency services, the City of Renton is responsible
for maintaining District 40-owned facilities. Maintaining the stations includes custodial work
inside the facilities and maintenance of landscaping outside the stations. While an overhead
charge in the contract creates the revenue to support these maintenance costs, the staffing
authorization and appropriation authority to support contracted landscaping costs and hiring
maintenance staff to clean the stations was not authorized in the 2008 budget.
The creation of a Maintenance Custodian position is requested. 2008 salary and benefits total
$51,541, and contracted landscape maintenance is estimated to be $15,000. The 2008 budget
needs to be amended to adjust the number of budgeted positions, but no additional funding is
needed.
STAFF RECOMMENDATION:
Approve the ordinance amending the 2008 adopted budget and authorize the Community
Services Department to hire a Maintenance Custodian and fund the Parks portion of the
grounds maintenance.
•
Rentonnetlagnbill/ bh
.t" I
CITY OF RENTON, WASHINGTON
• ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
AMENDING THE 2008 BUDGET BY ALLOCATING CONTRACT
PAYMENTS FROM FIRE DISTRICT 40 IN THE AMOUNT OF $66,541
TO FUND 001 COMMUNITY SERVICES FUND; AUTHORIZING THE
ADDITION OF A MAINTENANCE CUSTODIAN POSITION; ADDING
THE POSITION TO THE 2008 BUDGET INDEX OF POSITIONS; AND
AUTHORIZING APPROPRIATION AUTHORITY TO SUPPORT
CONTRACTED LANDSCAPING COSTS AND HIRE MAINTENANCE
STAFF.
WHEREAS, pursuant to the terms of the interlocal agreement with Fire District #40 to
provide fire and emergency services to the Benson Hill Communities Annexation Area, the City
of Renton is responsible for maintaining facilities owned by Fire District#40; and
WHEREAS, while an overhead charge in the contract creates the revenue to support
• these maintenance costs, the staffing authorization and appropriation authority to support
contracted landscaping costs, and hiring maintenance staff to clean the stations was not
authorized by the 2008 budget; and
WHEREAS, it is necessary to create a Maintenance Custodian position, with 2008 salary
and benefits totaling $51,541, to manage the custodial work inside the facilities and maintenance
of landscaping outside the stations; and
WHEREAS, contracted landscaping costs are estimated to be $15,000;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DOES ORDAIN AS FOLLOWS:
SECTION I. Appropriation in Fund 001 is hereby adjusted as follows:
Fund 2008 Budget Budget Adjustment 2008 Adjusted Budget
001 $14,013,781 $66,541 $14,080,322
• Source of funds: Contract payments from Fire District 40
1
1
ORDINANCE NO.
SECTION II. The Maintenance Custodian position is hereby added to the 2008 ID
Budget index of positions.
SECTION III. This ordinance shall be effective upon its passage, approval, and
five (5) daysafter fter p ublication.
PASSED BY THE CITY COUNCIL this day of , 2008.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this day of , 2008.
Denis Law, Mayor
Approved to as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1471:5/19/08:scr
2
CITY OF F RENTON COUNCIL AGENDA BILL
AI#: gka
1
• Submitting Data: For Agenda of:
Dept/Div/Board.. Finance & IS Department June 2, 2008
Staff Contact Linda Parks Agenda Status
Interim FIS Administrator Consent X
Subject: Public Hearing.. •
2008 Budget Amendment Ordinance amending Fund Correspondence..
611 (Firemen's Pension Fund) Ordinance X
Resolution
Old Business
Exhibits: New Business
Study Sessions
Issue Paper Information
Ordinance
Recommended Action: Approvals:
Legal Dept X
Refer to Finance Committee Finance Dept X
Other
Fiscal Impact:
ii
Expenditure Required... 75,000 Transfer/Amendment
Amount Budgeted Revenue Generated
Total Project Budget City Share Total Project
SUMMARY OF ACTION:
Adopt an ordinance amending the 2008 Budget in the amount of$75,000 to meet the Firemen's
Pension Fund obligations.
STAFF RECOMMENDATION:
Approve the 2008 Budget Amendment in the amount of$75,000, and adopt the ordinance.
III
H:\FINANCE\ADMINSUP\Ol_AgendaBills\2008_Budget Amendment to Fund 611.doc
4
ccl`S OFINANCE AND INFORMATION SERVICES
• ♦ DEPARTMENT
N-WTMEMORANDUM
DATE: May 23, 2008
TO: Marcie Palmer, Council President
Members of the Renton City Council
VIA: -16., Denis Law, Mayor
FROM: Linda Parks, Interim FIS Administrator
SUBJECT: 2008 Budget Amendment Ordinance for Fund 611
ISSUE:
Should Ordinance 5325 adopting the 2008 budget be amended to authorize expenditures
• due to an increase in pension obligation?
RECOMMENDATION:
Adopt an ordinance amending the 2008 Budget in the amount of$75,000 to meet pension
obligations.
BACKGROUND SUMMARY:
In developing the 2008 Budget, the cost related to pension calculations did not include
the additional longevity scale in the 2006-2008 Renton Firefighters Local 864 labor
contract. The additional longevity scale effective January 1, 2008 and ending December
31, 2008 states that an employee who has reached .at least 27 years of service in the
LEOFF Retirement System shall receive 22% of the employee's base wage.
The pension formula utilizes "basic salary" and was discussed with the City Attorney.
The definition of"Basic Salary" per RCW 41.18.010 states, "(4) "Basic salary" means
the basic monthly salary, including longevity pay, attached to the rank held by the retired
firefighter at the date of his or her retirement, without regard to extra compensation
which such firefighter may have received for special duties assignments not acquired
through civil service examination: PROVIDED, That such basic salary shall not be
deemed to exceed the salary of a battalion chief."
The longevity scale of 22% will result in higher pension payments of $75,000 than
• originally budgeted.
H:\FINANCE\ADMINSUP\02_IssuePapers_memos to Council or Mayor\2008 Fund 611 Budget Amendment issue
paper.doc
1
Marcie Palmer,Council President
Members of the Renton City Council
May 23,2008
Page 2 of 2
•
CONCLUSION:
The 2008 budget amendment proposed is necessary to meet the City's pension obligation.
Attachment: Draft Budget Amendment Ordinance.
cc: Jay Covington,CAO
Marty Wine,Assistant CAO
Bonnie Walton,City Clerk
Linda Parks,Interim FIS Administrator
•
•
•
h:\finance\adminsup\02_issuepapers_memos to council or mayor\2008 fund 611 budget amendment issue paper.doc
• CITY OF RENTON, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
AMENDING THE FISCAL YEAR 2008 ANNUAL BUDGET AS
ADOPTED BY ORDINANCE NO. 5325, BY TRANSFERRING FUNDS
FROM THE 2007 YEAR-END FUND BALANCE TO THE FIREMEN'S
PENSION FUND IN THE AMOUNT OF $75,000, FOR THE PURPOSE
OF MEETING PENSION OBLIGATIONS.
WHEREAS, on December 10, 2007, the City Council adopted Ordinance 5325
approving the 2008 Annual Budget; and
WHEREAS, subsequent to review and adoption of the 2008 budget, a need to clarify
information related to the calculation of pension payments was identified; and
WHEREAS, this funding was not provided for in the original 2008 budget;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DOES ORDAIN AS FOLLOWS:
SECTION I. Appropriation in the Firemen's Pension Fund is hereby increased
as follows:
2008
Original Budget 2008 Adjusted
Fund Budget Increase Budget
611.000000.005.5170.0021.20.000011 $477,400 $75,000 $552,400
Source of funds: 2007 year-end fund balance
SECTION II. Funds for this line item are hereby added to the 2008 budget and
hereby removed from the 2007 year-end fund balance.
SECTION III. This ordinance shall be effective upon its passage, approval, and
• five(5) days after publication.
1
1
ORDINANCE NO.
PASSED BY THE CITY COUNCIL this day of , 2008. •
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this day of , 2008.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1477:5/23/08:scr •
111
2
•
CITY OF RENTON COUNCIL AGENDA BILL
AI#: gs //
0 mtiFor Agenda of:
Dept/SubitDivng Data:Board.. Finance/Information Services June 2, 2008
Staff Contact George McBride, Information Agenda Status
Services
Consent X
Subject: Public Hearing..
Fiber Optic Project Agreements with the Renton School Correspondence..
District Ordinance
Resolution
Old Business
• Exhibits: New Business
Study Sessions
Issue Paper Information
Interlocal Agreements #31, 32, 33, 34, 35, 41
Recommended Action: Approvals:
Legal Dept X
Council Concur Finance Dept
Other
Fiscal Impact:
iiExpenditure Required... 0 Transfer/Amendment
Amount Budgeted 0 Revenue Generated
Total Project Budget City Share Total Project
SUMMARY OF ACTION:
Approval of six interlocal agreements with the Renton School District to share City owned
underground conduit in exchange for fiber optic cabling.
STAFF RECOMMENDATION:
Approval of Interlocal Agreements#31, 32, 33, 34, 35 and 41.
III
H:\FINANCE\ADMINSUP\Ol_AgendaBills\2008_Fiber Optic Interlocal Agreements with RSD.doc
I.
c O FIRE & EMERGENCY SERVICES
4= ® , DEPARTMENT
•Nr0 MEMORANDUM
DATE: May 23, 2008
TO: Marcie Palmer, Council President
Members of the Renton City Council
VIA: tfr Denis Law, Mayor
FROM: Linda Parks, Interim FIS Administrator
STAFF CONTACT: Ronald Hansen,Network Systems Manager
SUBJECT: Fiber Optic Project Agreements (FOPA's)with the Renton
School District
ISSUE:
Should the City enter into interlocal agreements with the Renton School District to share
City owned underground conduit in exchange for fiber optic cabling?
• RECOMMENDATION:
Staff recommends approval of the interlocal agreements with the Renton School District.
BACKGROUND SUMMARY:
Council approved Fiber Optic Installation Agreement Addendum#27 on June 5, 2006.
This agreement joined the City and the Renton School District as members of a
consortium of jurisdictions building a regional fiber optic network. Since that time, the
Renton School District and City have partnered on a number of projects that have
resulted in 13 schools in the community being connected with high-speed fiber optic
connections. These schools are now connected to the Kohlwes Education Center. By
sharing unused City owned conduit capacity and providing the Renton School District
with technical engineering and design expertise, the City gained ownership of fiber to
Fire Station#16,Fire District#40 (now Fire Station#13/16), and an additional 15 miles
of fiber optic backbone capacity running to approximately 40 City intersections and
adjacent 12Ccity facilities. This fiber will be used in future years for intersection control,
traffic monitoring via streaming cameras, and provide additional wireless networking
possibilities. These projects have been completed at no dollar cost to the City.
•
H:\FINANCE\ADMINSUP\02_IssuePapers_memos to Council or Mayor\2008 FOPA 31 32 33 34 35 36 Issue
paper.doc
Addressee Name
Page 2 of 2
Date of Memo
CONCLUSION: •
Finance and Information Services Department recommends that the attached interlocal
agreements be executed with Renton School District.
Attachment:FOPA's 31,32,33,34,35,36,41
cc: Bonnie Walton,City Clerk
Linda Parks,Fiscal Director,Finance
George McBride,Information Services
•
h:\finance\adminsup\02_issuepapers_memos to council or mayor\2008 fopa 31 32 33 34 35 36 issue paper.doc
•
--DRAFT--
Fiber Optic Project Agreement 31
Renton School District - Kohlwes Education Center
300 SW 7th St
Renton, WA
City of Renton— City Hall
1055 S Grady Way
Renton, WA
Install Fiber Between These Sites
•
An Addendum to the
General Terms and Conditions
for Sharing of Fiber Optic Installation Projects
Interlocal Agreement
•
1
Table of Contents •
I. Project Description 3
A. Project Number 31 3
B. Project Name Kohlwes Education Center fiber backbone to S Grady Way and
Wells Ave. S 3
C. Project Description 3
D. Lead Agency/Project Manager 3
E. Participating Agencies 3
II. Physical Description of Project 3
A. Project Route 3
B. Points of Demarcation 4
C. Facilities to be Used, Owners and Managers 4 •
D. Project Specifications and Scope of Work 4
E. Fiber Apportionment 5
III. Project Budget 6
A. Construction Budget 6
B. Maintenance Responsibilities and Costs, including Ongoing Maintenance and
Responsibilities for Moves. 6
IV. Apportionment of Liability 7
V. Project Schedule 7
VI Changes or Addenda to General Terms and Conditions 7
•
2
1. Project Description
A. Project Number
31
B. Project Name
Kohlwes Education Center fiber backbone to S Grady Way and Wells Ave. S
Renton City Hall fiber backbone to S Grady Way and Wells Ave. S
C. Project Description
Install a 144 count single mode (SM) fiber cable for Renton School District and a
48 count SM fiber cable for the City of Renton running between Kohlwes
Education Center and S Grady Way and Wells Ave. S. Install a 288 count SM
fiber cable between RCH and the vault at S Grady Way and Wells Ave. S.
Install a 25-TA vault in front of Kohlwes Education Center(KEC), interconnect
an empty 4" conduit to KEC's MDF and interconnect existing two 2"City of
Renton conduits on the north side of SW 7th St. Install a 25-TA vault at the NW
corner of S Grady Way and Wells Ave. S intercepting a City of Renton conduit
connecting to Renton City Hall (RCH) and intercepting the two City of Renton 2"
conduits that connect to KEC.
D. Lead Agency/ Project Manager
• Renton School District/Steve Lewey
E. Participating Agencies
Renton School District, City of Renton.
II. Physical Description of Project
A. Project Route
From Renton City Hall P2 phone room through existing 3"conduit to an existing
vault on the east side of Benson Rd. S. North about 350' to the NE corner of the
Benson Rd. S,Main Ave. S and S Grady Way intersection. West on the north side
of S Grady Way about 1,400' to the NE corner of S Grady Way and Talbot Rd. S.
North on the east side of Talbot Rd. S about 300' to the SE corner of S 7th St. and
Talbot Rd. S. West on the south side of S 7th St. about 2,300' to a hand hole on
the south side of SW 7th St. (about 100' west of Hardie Ave. SW). North crossing
SW 7th St. then west on the north side of SW 7th St. about 400' to a new vault in
front of Kohlwes Education Center and trough the existing 4" conduit to the KEC
MDF.
•
3
B. Points of Demarcation
Renton City Hall in the P2 phone room. II/
Kohlwes Education Center's MDF.
C. Facilities to be Used, Owners and Managers
Renton School District conduit system and City of Renton conduit systems.
D. Project Specifications and Scope of Work
This project shall meet all the requirements of the City of Renton Public Works
Department, i.e. traffic control plans, street use permits, waiver of existing
underground ordinance, Renton Business License, etc.
Route Preparation
• Work to be done during normal working hours:
1. Provide and install a 25-TA vault in front of Kohlwes Education Center.
Provide and install 4" schedule 80 PVC conduit as needed to intercept the
existing, capped 4"building entrance conduit and extend it into the vault.
Intercept the two existing 2"PVC conduit on the north side of SW 7th St.
Provide and install sweeps and 2" schedule 80 PVC conduits as needed to
connect this conduit to the new vault. •
2. Provide and install a 25-TA vault on the NW corner of S Grady Way and
Wells Ave. S. Provide and install a 2" PVC conduit from the vault to the
existing type 1 hand hole containing the 1 '/2"conduit crossing Wells Ave. S.
Provide and install a 3" schedule 80 PVC conduit to the type 2 hand hole
containing the existing two 2"conduit.
3. Provide the vault with a non-skid lid with welded raised lettering that reads:
"LT/ITS". Replace sidewalk panels with 3,000 PSI concrete and finish to
city specifications.
4. Restore adjacent landscaping to the condition that existed prior to the start of
work.
Underground and Aerial Fiber Placement
• Work to be done during normal working hours:
1. Reel bare fiber test and provide test results of the customer-provided 48, 144
and 288 count single mode (SM) fiber cables.
2. Install the 144 count SM fiber cable from a vault at S Grady Way and Wells
Ave. S to the vault at Kohlwes Education Center; continue into Kohlwes
Education Center's MDF along an existing underground pathway.
3. Install the 48 count SM fiber cable from the vault at S Grady Way and Wells
Ave. S to the vault at Kohlwes Education Center along an existing
underground pathway and leave a 600' coil in the vault.
•
4
4. Install the 288 count SM fiber from the vault at S Grady Way and Wells Ave.
• S to Renton City Hall's P2 telephone room along an existing underground
pathway.
5. Attach a label to the 144 count SM fiber cable at each access point reading
"Renton School District contact Renton School District Information
Management Services Department". Attach a label to the 48 and 288 count
SM fiber cable at each access point reading"City of Renton contact City of
Renton's Information Services Division".
6. Provide and install toneable mule tape along fiber cable in the underground.
Fiber Terminations and Splicing
• Work to be done during normal working hours:
1. Provide and install a 144 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the KEC MDF. Terminate 144 fibers to the panel.
Provide and install LC connector type bulkheads in the enclosure.
2. Provide and install a 288 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the RCH P2 telephone room. Terminate fibers 1-24
to the panel. Provide and install SC-APC connector type bulkheads in the
enclosure in positions 1-24.
3. In the 25-TA on the NW corner of S Grady Way and Wells Ave. S,provide
and install a splice enclosure of sufficient size to splice 288 fibers.
4. Splice fibers 1-24 of the 144 count SM fiber to fibers 1-24 of the 288 count
• SM fiber to provide a complete connection from KEC to City Hall.
5. Do not splice or terminate the 48 count fiber.
6. Perform bidirectional, end to end OTDR tests on the 24 terminated fibers at
both 1590 nm and 1310 nm and provide the test documents to Renton School
District and the City of Renton.
E. Fiber Apportionment
Three single mode fiber optic cables will be installed.
1. The 144 count SM fiber cable shall be for the exclusive use of the Renton School
District.
2. The 48 count SM fiber cable shall be for the exclusive use of City of Renton.
3. Fibers 1 - 24 of the 288 count SM fiber cable shall be owned and maintained by
the Renton School District.
4. Fibers 25 - 288 of the 288 count SM fiber cable shall be owned and maintained by
the City of Renton.
•
5
III. Project Budget
A. Construction Budget
•
In consideration for the City of Renton allowing Renton School District fiber to occupy
certain portions of the City's conduit system for the useful life of the fiber, Renton
School District agrees to pay for all cost such as but not limited to: fiber optic cable,
conduit upgrades if required, splice enclosures, fiber patch panels, miscellaneous parts
and supplies and labor to install, test and certify the fiber system. All upgrades to the
conduit system on city property and in the city right of way will be owned and
maintained by the City of Renton. Conduit on Renton School District property will be
owned and maintained by the District. At such time as the School District shall determine
that utilizing the fiber optic cable is no longer in its interest, the District shall transfer
ownership of the fiber to the City of Renton or remove the fiber from the city's conduit
system, leaving the conduits in original condition.
B. Maintenance Responsibilities and Costs, including Ongoing
Maintenance and Responsibilities for Moves.
Expected future maintenance has been broken down into the following categories. If a
maintenance issue arises that is not listed below,those costs shall be borne by the Renton
School District.
Locates •
The Renton School District agrees to pay for all locates required and requested through
the Underground Utilities Locate Center(UULC) that is on Renton School District
property.
The City of Renton agrees to perform all locates required and requested through
Underground Utilities Locate Center(UULC) for the fiber and conduit installed as a
result of this agreement that is on property owned by the City of Renton and in City of
Renton right-of-way.
Relocation
Any and all relocations on Renton School District property will be borne by the Renton
School District.
Any and all relocations on City of Renton property will be borne by the City of Renton.
Repairs/Breaks
The Renton School District, acting as the Lead Agency, shall contract with a competent
and qualified vendor to provide 7x24x365, four hour response to any fiber breaks/outages
that happen on the 144 count SM fiber. This service level agreement will require an
annual premium, estimated to be $3,000.00, to ensure services are available when
needed.
The City of Renton, shall contract with a competent and qualified vendor to provide
7x24x365, four hour response to any fiber breaks/outages that happen on the 288 and 48
count SM fiber. This service level agreement will require an annual premium, estimated •
to be $3,000.00, to ensure services are available when needed.
6
IV. Apportionment of Liability
0
During construction, the Contractor shall be responsible for the project work and the
project site. In the event that the project work causes or contributes to any harm, damage,
injury or loss to any person or property, whether during construction or after completion
of the project, each party shall be responsible to the extent the party is found to be at
fault.
The Renton School District shall ensure that District and all persons performing the
Work, including without limitation District's suppliers and subcontractors, maintain in
effect at all times during the Work, coverage or insurance in accordance with the
applicable laws relating to worker's compensation and employer's liability insurance
(including,but not limited to, the Washington Industrial Insurance Act and the laws of
the state in which any such person was hired), regardless of whether such coverage or
insurance is mandatory or merely elective under the law. District shall furnish to
Participating Agencies such assurance and evidence of such coverage or insurance (such
as copies of insurance policies and Certificates of Compliance issued by the Washington
State Department of Labor and Industries) as Participating Agencies may request.
The Renton School District shall maintain in full force and effect throughout the term of
this Agreement, a minimum of One Million Dollars ($1,000,000) liability insurance for
property damage and bodily injury. The City of Renton shall be named as a primary and
• non-contributory additional insured on the property damage and bodily injury policies.
In satisfying the insurance requirements set forth in this section, the District may self-
insure against such risks in such amounts as are consistent with good utility practice or
shall obtain a coverage agreement through a Risk Pool authorized by Chapter 39.24 RCW
which shall provide liability coverage to the District for the liabilities contractually
assumed by the District in this Agreement. At the time of execution of this Agreement,
and prior to commencement of performance of any of the Work, District shall furnish
Participating Agencies upon request with Certificates of Insurance and any applicable
endorsement pages and as evidence that policies providing insurance(or self-insurance)
with such provisions, coverage's and limits are in full force and effect.
V. Project Schedule
Completed
VI Changes or Addenda to General Terms and Conditions
This Agreement shall run concurrent with the Interlocal Agreement General Terms and
Conditions document. This document supersedes the Interlocal Agreement General
Terms and Conditions document to the extent it contains terms and conditions which
change, modify, delete, add to, supplement or otherwise amend the terms and conditions
of the Interlocal Agreement General Terms and Conditions document.
III
7
Approvals •
IN WITNESS WHEREOF,the parties hereto have executed this Fiber Optic Project
Agreement on the respective dates indicated below.
Denis Law Date
Mayor,
City of Renton
Bill Hulten Date
Chief Technology Officer
Renton School District 403
•
•
8
•
--DRAFT--
Fiber Optic Project Agreement 32
Renton High School
400 S 2nd St
Renton, WA
Dimmitt Middle School
12320 80th Ave. S.
Seattle, WA
McKnight Middle School
•
1200 Edmonds Ave. NE
Renton, WA
Nelsen Middle School
2403 Jones Ave. S
Renton, WA
Connection of the above sites to KEC via City of Renton City Hall
An Addendum to the
General Terms and Conditions
for Sharing of Fiber Optic Installation Projects
Interlocal Agreement
1
Table of Contents •
A. Project Number 32 3
B. Project Name Renton HS, Dimmitt MS,McKnight MS and Nelsen MS
connections to KEC through City of Renton City Hall 3
C. Project Description 3
D. Lead Agency/Project Manager 3
E. Participating Agencies 3
II. Physical Description of Project 4
A. Project Route 4
B. Points of Demarcation 4
C. Facilities to be Used, Owners and Managers 5
D. Project Specifications and Scope of Work 5 •
E. Fiber Apportionment 10
III. Project Budget 11
A. Construction Budget 11
B. Maintenance Responsibilities and Costs,including Ongoing Maintenance and
Responsibilities for Moves. 11
IV. Apportionment of Liability 12
V. Project Schedule 12
VI Changes or Addenda to General Terms and Conditions 12
•
2
1. Project Description
• A. Project Number
32
B. Project Name
Renton HS, Dimmitt MS, McKnight MS and Nelsen MS connections to KEC
through City of Renton City Hall
C. Project Description
Part A—Renton High School (RHS)
Install a 12 count SM fiber cable from the RHS MDF through an RHS IDF, newly
installed underground conduit, and existing City of Renton street lighting conduit
to the City of Renton City Central Parking (CCP)MDF. Install about 175' of
underground conduit to complete the conduit pathway.
Part B-Dimmit Middle School(DMS)
Install one 12 count SM fiber cable from the wireless equipment enclosure at the
West Hill Standpipe Reservoir through existing Water Department conduit,
through newly installed underground conduit,then through existing Renton
School District conduit into DMS and through the DMS tunnel system to the
building MDF. Install about 925' of underground conduit and 100' of inner duct
to complete the conduit pathway.
• Part C-McKnight Middle School (MMS)
Install a 12 count SM fiber cable from the MMS MDF through existing conduit,
newly installed underground conduit, a new pole riser and new aerial conduit to
the City of Renton North Highlands Neighborhood Center(NHNC)MDF. Install
about 50' of underground conduit and about 1,000' of aerial conduit on 6 PSE
poles to complete the pathway.
Part D-Nelsen Middle School (NMS)
Install a 48 count SM fiber from cable the NMS MDF through existing conduit,
newly installed underground conduit, a new pole riser and new aerial conduit t to
the City of Renton Fire Station 13 MDF. Install about 50' of underground conduit
and about 3,300' of aerial conduit on 24 PSE poles to complete the pathway.
D. Lead Agency / Project Manager
Renton School District/Steve Lewey
E. Participating Agencies
Renton School District, City of Renton.
•
3
II. Physical Description of Project •
A. Project Route
Part A—Renton High School (RHS)
From the RHS MDF about 250' through an existing TDF and through the existing
building entrance conduit to the existing vault located on the SW corner of
Renton High School. Through newly installed conduit to the City of Renton type
1 hand hole on the north sided of S 2nd St.just east the driveway, through existing
City of Renton street lighting conduit on the north side of S 2" St., through
existing intersection conduit crossing Logan Ave. S and S 2nd St. to the SE corner
of the intersection and through building entrance conduit into the CCP MDF
approximately 1,000'.
Part B- Dimmit Middle School (DMS)
From the West Hill Standpipe Reservoir wireless equipment enclosure about 100'
through existing conduits and vaults to the existing type 2 hand hole just east of
the West Hill Standpipe Reservoir fence, into new 2"PVC conduit to the east side
of the playfield near 82nd Ave. S,north about 550' to the NE corner of the
playfield and west about 250' then north about 50' to an existing type 2 hand hole
at south side of Dimmitt Middle School. Continuing about 250'through the
existing building entrance conduit then through the DMS tunnel system to the
DMS MDF.
Part C-McKnight Middle School (MMS) •
From the North Highlands Neighborhood Center MDF about 175' through
existing conduit to the PSE pole on north side of NE 16th St. Following the pole
line west to Harrington Ave then south on Harrington Ave. NE to the first pole on
the west side of the street a distance of about 1,000'. From the pole a conduit ti
the nearest portable classroom will be installed and existing conduits will then be
used to reach the McKnight MDF. The aerial strand will mount on 6 PSE poles.
Part D-Nelsen Middle School (NMS)
From the NMS IDF through existing building entrance conduit about 1,000' to the
SW corner of the property on S 27th St.,through about 50' of new underground
conduit to the adjacent PSE pole, up the pole and west on an aerial strand about
350' to Benson Rd. S., following the aerial pole line south on the east side of
Benson about 3,000'to Renton Fire Station 13, about 250'across Benson Rd. S on
the existing aerial strand, down an existing riser and into the MDF.
B. Points of Demarcation
Part A—Renton High School (RHS)
City of Renton City Central Parking(CCP) MDF
Renton High School MDF
1111
4
Part B-Dimmit Middle School (DMS)
1111 City of Renton wireless system enclosure at West Hill Standpipe
Reservoir
Dimmitt Middle School MDF
Part C-McKnight Middle School (MMS)
City of Renton North Highlands Neighborhood Center(NHNC)MDF
McKnight Middle School MDF
Part D-Nelsen Middle School (NMS)
City of Renton Fire Station 13 (FD13)MDF
Nelsen Middle School MDF
C. Facilities to be Used, Owners and Managers
Part A—Renton High School (RHS)
Renton School District conduit system, City of Renton West Hill Reservoir
conduit system and existing fiber at the reservoir.
Part B-Dimmit Middle School(DMS)
Renton School District conduit system, City of Renton street lighting conduit
system City Central Parking MDF and existing fiber in the CCP MDF.
• Part C-McKnight Middle School (MMS)
Renton School District conduit system, existing fiber in the City of Renton North
Highlands Neighborhood Center MDF and building entrance conduit.
Part D-Nelsen Middle School (NMS)
Renton School District conduit system, aerial conduit system installed by Renton
School District, existing fiber in the City of Renton Fire Station 13 MDF and
building entrance conduit.
D. Project Specifications and Scope of Work
This project shall meet all the requirements of the City of Renton Public Works
Department, i.e. traffic control plans, street use permits, waiver of existing
underground ordinance, Renton Business License, etc.
Route Preparation
• Work to be done during normal working hours:
Part A—Renton High School (RHS)
1. Provide and install a 2" schedule 80 PVC conduit in a 36"deep trench from
the existing 25-TA vault near the SW corner of RHS to the existing type 1
street lighting hand hole on the north side of S 2°a St.just east of the west
• most parking lot driveway. Bed the conduit in 6" of rock free fill and backfill
5
the trench. Replace sidewalk panels with 3,000 PSI concrete and finish to city
specifications. •
2. There is a missing conduit segment needed to join the street lighting conduit
systems on the north side of S 2"a St. Provide and install approximately 100'
of 2" schedule 80 PV conduit in a 36"deep trench on the north side of S 2"a
St. from the existing type 1 street lighting hand hole on the east end of the
street lighting system to the existing type 1 street lighting hand hole on the
west end of the adjacent street lighting conduit system. Bed the conduit in 6"
of rock free fill and backfill the trench.
3. Restore all adjacent landscaping to the condition that existed prior to the start
of work. Replace damaged grass with live turf.
Part B-Dimmit Middle School (DMS)
1. Provide and install approximately 250' of 3/4" inner duct from the DMS
MDF through the existing conduit and tunnel system to the existing hand hole
on the south side of the building.
2. Provide and install a 2" schedule 80 PVC conduit in a 36"deep trench from
the existing type 2 hand hole on the south side of DMS south through about
50' of asphalt, sweep east to a point on the NE corner of the playfield. Bed
the conduit in 6" of rock free fill and backfill the trench. Patch the asphalt as
needed to restore the original surface.
3. Provide and install a type 2 hand hole on the NE corner of the DMS playfield. •
Provide and install hand hole extensions to 36" of depth. Ensure the edge of
the hand hole is level and flush with the surrounding grass surface.
4. Provide and install a 2" schedule 80 PV conduit in a 36"deep trench from the
new type 2 hand hole on the NE corner of the DMS playfield south along the
east edge of the playfield,near the south end of the playfield sweep west to
intercept the existing type 2 hand hole under the tree just east of the West Hill
Standpipe Reservoir fence. Bed the conduit in 6" of rock free fill and backfill
the trench.
5. .Restore all adjacent landscaping to the condition that existed prior to the start
of work. Replace damaged grass with live turf.
6. In the 4' X 4' valve vault inside the West Hill Reservoir fence, install a 3/4"
flexible inner-duct from the 3"PVC conduit on the NW corner of the vault to
the 1 '/2" EMT conduit just under the lid in the SE corner of the vault. Secure
the inner-duct at 12" intervals along the south and east side of the vault just
under the lid such that it will not be damaged by normal operation of the vault
by the City of Renton Water Department.
Part C- McKnight Middle School (MMS)
1. Provide and install approximately 150' of 3/4" inner duct from the MMS
MDF through the existing conduit to the portable classroom conduit entrance •
point.
6
2. Provide and install a 2" schedule 80 PVC conduit in a 36" deep trench from
• the existing PSE pole on the NE side of the McKnight campus approximately
50 ` to the adjacent portable classroom. Sweep the conduit into a pole riser
ending not less than 25' above the ground. Bed the underground conduit in 6"
of rock free fill and backfill the trench. Restore all adjacent landscaping to the
condition that existed prior to the start of work. Replace damaged grass with
live turf.
3. Inventory the 6 PSE poles, obtain the required permits and permissions,
make-ready any existing strands,provide and install a new aerial cable strand
with required support equipment according to PSE specifications and provide
and lash a 1" aerial conduit to the strand.
Part D-Nelsen Middle School (NMS)
1. Provide and install a 2" schedule 80 PVC conduit in a 36" deep trench from
the existing PSE pole on the SE corner of the NMS property approximately
50 ` to the adjacent capped 4"building entrance conduit. Sweep the conduit
into a pole riser ending not less than 25' above the ground. Bed the
underground conduit in 6" of rock free fill and backfill the trench. Restore all
adjacent landscaping to the condition that existed prior to the start of work.
Replace damaged grass with live turf.
2. Inventory the 24 PSE poles on the route, obtain the required permits and
permissions,make-ready any existing strands, provide and install a new aerial
cable strand with required support equipment according to PSE specifications
• and provide and lash a 1" aerial conduit to the strand.
Underground & Aerial Fiber Placement
• Work to be done during normal working hours:
Part A—Renton High School (RHS)
1. Reel bare fiber test and provide test results of the customer-provided 12 count
SM fiber cable.
2. Install the 12 count SM fiber cable from City of Renton CCP MDF through
the building entrance conduit to the SE corner of S 2nd and Logan Ave S.
Route the fiber through the existing intersection conduit crossing first S 2"
St. then Logan Ave. S. Continue through existing and new street lighting
conduit to the vault in front of Renton High School and into Renton High
School MDF. Note: this pathway has existing high voltage street lighting
conductors in place.
3. Attach a label to the cable at each access point reading"Renton School
District contact Renton School District Information Management Services
Department".
4. Provide and install toneable mule tape along fiber cable in the underground.
•
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Part B- Dimmit Middle School (DMS)
1. Reel bare fiber test and provide test results of the customer-provided 12 count •
SM fiber cable.
2. Install the 12 count SM fiber cable from the West Hill Standpipe Reservoir
wireless equipment enclosure through existing conduit and the newly
installed inner duct in the valve vault to the existing type 2 hand hole just east
of the reservoir fence. Continue through the newly installed 2"PVC conduit
around the playfield to the existing hand hole on the south side of DMS.
Continue through the newly installed inner duct to the Dimmitt Middle
School MDF.
3. Attach a label to the cable at each access point reading"Renton School
District contact Renton School District Information Management Services
Department".
4. Provide and install toneable mule tape along fiber cable in the underground.
Part C-McKnight Middle School (MMS)
1. Reel bare fiber test and provide test results of the customer-provided 12 count
SM fiber cable.
2. Install the 12 count SM fiber cable from the MMS MDF through the newly
installed inner duct, through the existing portable classroom conduit, into the
new entrance conduit to the new aerial conduit, through the new aerial
conduit to NHNC and into the NHNC MDF through the existing building •
entrance conduit.
3. Attach a label to the cable at each access point reading "Renton School
District contact Renton School District Information Management Services
Depai talent".
4. Provide and install toneable mule tape along fiber cable in the underground.
Part D-Nelsen Middle School (NMS)
1. Reel bare fiber test and provide test results of the customer-provided 48 count
SM fiber cable.
2. Install the 48 count SM fiber cable from the NMS MDF through the newly
installed inner duct, into the new underground conduit to the new aerial
conduit, through the new aerial conduit to Renton Fire Station 13 and into the
Station 13 MDF through the existing building entrance conduit.
3. Attach a label to the cable at each access point reading "Renton School
District contact Renton School District Information Management Services
Department".
4. Provide and install toneable mule tape along fiber cable in the underground.
•
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Fiber Terminations and Splicing
• • Work to be done during normal working hours:
Part A—Renton High School (RHS)
1. Provide and install a 12 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the RHS MDF. Terminate 12 fibers to the panel.
Provide and install LC connector type bulkheads in the enclosure.
2. Provide and install a 12 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the CCP MDF. Terminate 12 fibers to the panel.
Provide and install SC-APC connector type bulkheads in the enclosure.
3. Perform bidirectional, end to end OTDR tests on the 12 terminated fibers at
both 1590 nm and 1310 nm and provide the test documents to Renton School
District and the City of Renton.
Part B-Dimmit Middle School (DMS)
4. Provide and install a 12 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the DMS MDF. Terminate 12 fibers to the panel.
Provide and install LC connector type bulkheads in the enclosure.
5. Provide and install a 12 fiber capacity Corning LANScape patch panel in the
existing West Hill Standpipe Reservoir wireless equipment enclosure.
Terminate 12 fibers to the panel. Provide and install SC-APC connector type
bulkheads in the enclosure.
6. Perform bidirectional, end to end OTDR tests on the 12 terminated fibers at
• both 1590 nm and 1310 nm and provide the test documents to Renton School
District and the City of Renton.
Part C-McKnight Middle School (MMS)
1. Provide and install a 12 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the MMS MDF. Terminate 12 fibers to the panel.
Provide and install LC connector type bulkheads in the enclosure.
2. Provide and install a 12 fiber capacity Corning LANScape patch panel in the
existing NHNC MDF. Terminate 12 fibers to the panel. Provide and install
SC-APC connector type bulkheads in the enclosure.
3. Perform bidirectional, end to end OTDR tests on the 12 terminated fibers at
both 1590 nm and 1310 nm and provide the test documents to Renton School
District and the City of Renton.
Part D-Nelsen Middle School (NMS)
1. Provide and install a 96 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the NMS MDF. Terminate fibers 1-12 to the panel.
Provide and install LC connector type bulkheads in the enclosure in positons
1-12.
2. Provide and install a 12 fiber capacity Corning LANScape patch panel in the
existing Fire Station 13 MDF. Terminate fibers 1-12 to the panel. Provide and
install SC-APC connector type bulkheads in the enclosure.
•
9
3. Perform bidirectional, end to end OTDR tests on the 12 terminated fibers at
both 1590 nm and 1310 nm and provide the test documents to Renton School •
District and the City of Renton.
E. Fiber Apportionment
Four single mode fiber optic cables will be installed.
Part A—Renton High School (RHS)
1. The 12 count SM fiber cable shall be for the exclusive use of the Renton School
District.
2. A future FOPA will provide RHS with a fiber home run to KEC. At that time
ownership and maintenance of the 12 count SM fiber cable in the right of way along
S 2nd St. will transfer to the City of Renton.
3. The City of Renton is allowing Renton School District to use 2 strands of fiber from
the City Central Parking MDF to Renton City Hall. At City Hall, the fibers are
patched to Renton School District fibers which run from City Hall to the school
district headquarters.
Part B- Dimmit Middle School (DMS)
1. The 12 count SM fiber cable shall be for the exclusive use of the Renton School
District.
2. The City of Renton is allowing Renton School District to use 2 strands of fiber from •
the West Hill Standpipe Reservoir wireless equipment enclosure to Renton City Hall.
At City Hall, the fibers are patched to Renton School District fibers which run from
City Hall to the school district headquarters.
Part C-McKnight Middle School (MMS)
1. The 12 count SM fiber cable shall be for the exclusive use of the Renton School
District.
2. The City of Renton is allowing Renton School District to use 2 strands of fiber from
the HNHC MDF to Renton City Hall. At City Hall, the fibers are patched to Renton
School District fibers which run from City Hall to the school district headquarters.
Part D-Nelsen Middle School (NMS)
1. Fibers 1-12 of the 48 count SM fiber cable shall be for the exclusive use of the
Renton School District.
2. Fibers 13-48 of the 48 count SM fiber cable shall be for the exclusive use of the City
of Renton.
3. The City of Renton is allowing Renton School District to use 2 strands of fiber from
the Fire Station 13 MDF to Renton City Hall. At City Hall,the fibers are patched to
Renton School District fibers which run from City Hall to the school district
headquarters.
•
10
III. Project Budget
• A. Construction Budget
In consideration for the City of Renton allowing Renton School District fiber to occupy
certain portions of the City's conduit system for the useful life of the fiber, Renton
School District agrees to pay for all cost such as but not limited to: fiber optic cable,
conduit upgrades if required, splice enclosures, fiber patch panels, miscellaneous parts
and supplies and labor to install, test and certify the fiber system. All upgrades to the
conduit system on city property and in the city right of way will be owned and
maintained by the City of Renton. Conduit on Renton School District property will be
owned and maintained by the District. At such time as the School District shall determine
that utilizing the fiber optic cable is no longer in its interest, the District shall transfer
ownership of the fiber to the City of Renton or remove the fiber from the city's conduit
system, leaving the conduits in original condition.
B. Maintenance Responsibilities and Costs, including Ongoing
Maintenance and Responsibilities for Moves.
Expected future maintenance has been broken down into the following categories. If a
maintenance issue arises that is not listed below,those costs shall be borne by Renton
School District.
• Locates
The Renton School District agrees to pay for all locates required and requested through
the Underground Utilities Locate Center(UULC) that is on Renton School District
property.
The City of Renton agrees to perform all locates required and requested through
Underground Utilities Locate Center(UULC) for the fiber and conduit installed as a
result of this agreement that is on property owned by the City of Renton and in City of
Renton right-of-way.
Relocation
Any and all relocations on Renton School District property will be borne by the Renton
School District.
Any and all relocations on City of Renton property will be borne by the City of Renton.
Repairs/Breaks
The Renton School District, acting as the Lead Agency, shall contract with a competent
and qualified vendor to provide 7x24x365, four hour response to any fiber
breaks/outages. This service level agreement will require an annual premium, estimated
to be $3,000.00, to ensure services are available when needed.
•
11
IV. Apportionment of Liability •
During construction, the Contractor shall be responsible for the project work and the
project site. In the event that the project work causes or contributes to any harm, damage,
injury or loss to any person or property,whether during construction or after completion
of the project, each party shall be responsible to the extent the party is found to be at
fault.
The Renton School District shall ensure that District and all persons performing the
Work, including without limitation District's suppliers and subcontractors, maintain in
effect at all times during the Work, coverage or insurance in accordance with the
applicable laws relating to worker's compensation and employer's liability insurance
(including,but not limited to, the Washington Industrial Insurance Act and the laws of
the state in which any such person was hired), regardless of whether such coverage or
insurance is mandatory or merely elective under the law. District shall furnish to
Participating Agencies such assurance and evidence of such coverage or insurance (such
as copies of insurance policies and Certificates of Compliance issued by the Washington
State Department of Labor and Industries) as Participating Agencies may request.
The Renton School District shall maintain in full force and effect throughout the term of
this Agreement, a minimum of One Million Dollars($1,000,000) liability insurance for
property damage and bodily injury. The City of Renton shall be named as a primary and
non-contributory additional insured on the property damage and bodily injury policies. •
In satisfying the insurance requirements set forth in this section, the District may self-
insure against such risks in such amounts as are consistent with good utility practice or
shall obtain a coverage agreement through a Risk Pool authorized by Chapter 39.24 RCW
which shall provide liability coverage to the District for the liabilities contractually
assumed by the District in this Agreement. At the time of execution of this Agreement,
and prior to commencement of performance of any of the Work,District shall furnish
Participating Agencies upon request with Certificates of Insurance and any applicable
endorsement pages as evidence that policies providing insurance (or self-insurance)with
such provisions, coverage's and limits are in full force and effect.
V. Project Schedule
Completed
VI Changes or Addenda to General Terms and Conditions
This Agreement shall run concurrent with the Interlocal Agreement General Terms and
Conditions document. This document supersedes the Interlocal Agreement General
Terms and Conditions document to the extent it contains terms and conditions which
change,modify, delete, add to, supplement or otherwise amend the terms and conditions
of the Interlocal Agreement General Terms and Conditions document.
. •
12
Approvals
• IN WITNESS WHEREOF, thearties hereto have executed ted this Fiber Optic Project
Agreement on the respective dates indicated below.
Denis Law Date
Mayor,
City of Renton
Bill Hulten Date
CTO
Renton School District
•
•
13
•
--DRAFT--
Fiber Optic Project Agreement 33
Hazen High School
1101 Hoquiam Ave. NE
Renton, WA
Renton School District - Kohlwes Education Center
300 SW 7th St
Renton, WA
Install Fiber Between These Sites
•
An Addendum to the
General Terms and Conditions
for Sharing of Fiber Optic Installation Projects
Interlocal Agreement
•
1
Table of Contents
I. Project Description 3
A. Project Number 33 3
B. Project Name Kohlwes Education Center fiber backbone extension to Hazen
High School 3
C. Project Description 3
D. Lead Agency/Project Manager 3
E. Participating Agencies 3
II. Physical Description of Project 3
A. Project Route 3
B. Points of Demarcation 4
C. Facilities to be Used, Owners and Managers 4
• D. Project Specifications and Scope of Work 4
E. Fiber Apportionment 8
III. Project Budget 8
A. Construction Budget 8
B. Maintenance Responsibilities and Costs, including Ongoing Maintenance and
Responsibilities for Moves 9
IV. Apportionment of Liability 9
V. Project Schedule 10
VI Changes or Addenda to General Terms and Conditions 10
• •
2
Project Description
•
A. Project Number
33
B. Project Name
Kohlwes Education Center fiber backbone extension to Hazen High School
C. Project Description
Extend the Kohlwes Education Center(KEC)backbone fiber from the splice vault
at S Grady Way and Wells Ave. S to the Hazen High School (HHS)MDF through
existing City of Renton conduit and new aerial conduit,providing vaults for fiber
storage and future backbone splices.
Install a 288 count SM fiber cable and a 24 count SM fiber cable between S
Grady Way and Wells Ave. S and N 1st St. and Wells Ave N. Install a 72 count
SM fiber cable and a 96 count SM fiber cable between N 1st St. and Wells Ave N
and NE Sunset Blvd. and Duvall Ave. NE. Install a 36 count SM fiber cable
between NE Sunset Blvd. and Duvall Ave. NE and Hazen High School.
Install a splice vault at each of four locations: the SW corner of S 3rd St. and
Wells Ave. S, the NW corner of N 1St St. and Wells Ave. N,north side of N 3rd St.
just east of the I-405 overpass, adjacent to the crosswalk near Honeydew
Elementary School. Two pole risers with attached underground conduit will be
installed to access a newly installed aerial conduit segment connecting city •
conduit to Hazen High School and a connection to the MDF through new inner
duct will be installed.
D. Lead Agency/Project Manager
Renton School District/Steve Lewey
E. Participating Agencies
Renton School District, City of Renton.
IL Physical Description of Project
A. Project Route
Segment A
From the vault located on the NW corner of S Grady Way and Wells Ave. S the
pathway proceeds north on the west side of Wells Ave. S in existing City of
Renton 2" PVC conduit about 3,600' to the NW corner of N 1St St. and Wells
Ave. N.
•
3
Segment B
• The route continues north on the west side of Wells Ave. S in existing City of
Renton 2"PVC conduit about 800' to the SW corner of Wells Ave. N and N 3rd
St. then turns east on the south side of N 3rd St. about 2,250' to the SE corner of N
3rd St. and Sunset Blvd. N, the pathway continues about 450' through a deep bore
diagonally across the intersection and under the I-405 overpass to the north side
of NE. 3rd St.just east of I-405,where it continues on the north side of NE 3rd St.
about 7,750' to the NW corner of NE 3rd St. and Union Ave. NE,turning north on
the west side of Union Ave. NE about 600' before crossing to the east side of
Union Ave. NE. and proceeding north about 5,000' to the NE corner of Union
Ave. NE and NE Sunset Blvd., it proceeds east on the north side of NE Sunset
Blvd. about 2,250' to a recently installed vault on the NE corner of NE Sunset
Blvd. and Duvall Ave. NE.
Segment C
The final segment continues east on NE Sunset Blvd. in existing conduit about
900' to a point just east of Field Ave.NE where an existing type 1 hand hole is
located near a PSE pole, the route runs about 50' through a new underground
conduit to a riser on the PSE pole to an aerial segment which continues about
375' to the NE corner of NE Sunset Blvd. and Hoquiam Ave.NE, where it truns
south on the east side of Hoquiam Ave.NE about 1,250' on existing PSE poles
then crosses Hoquiam Ave.NE to an existing PSE pole about 75' NE of the NE
corner of Hazen High School, continuing through newly installed conduit into the
• building and ends in the building MDF which will be connected to the new
entrance by about 650' of inner duct.
B. Points of Demarcation
An existing vault on the NW corner of S Grady Way and Wells Ave. S
A new vault on the NW corner of Wells Ave.N and N 1st St.
An existing vault on the NE corner of NE Sunset Blvd. and Duvall Ave. NE.
Hazen High School MDF
C. Facilities to be Used, Owners and Managers
City of Renton conduit systems
New aerial conduit system installed by Renton School District on Puget Sound
Energy poles
New underground conduit installed by Renton School District
D. Project Specifications and Scope of Work
This project shall meet all the requirements of the City of Renton Public Works
Department, i.e. traffic control plans, street use permits, waiver of existing
• underground ordinance, Renton Business License, etc.
4
Route Preparation
• Work to be done during normal working hours:
Segment A
1. Provide and install a 25-TA vault on the SW corner of S 3rd St. and Wells
Ave. S,just SE of the existing type 3 intersection hand hole adjacent to the
curb. Provide and install a 3" schedule 80 PVC conduit interconnecting the
vault to the adjacent existing type 3 intersection signal control hand hole.
2. Provide and install 25-TA a vault at the NW corner of N 1st St. and Wells
Ave. N. in the grass area just north of the existing PSE pole. Intercept the
existing two 2" PVC conduits. Provide and install 2" schedule 80 PVC
conduit sweeps and extend the conduits into vault. Provide and install a 2"
schedule 80 PVC conduit sweeping to the adjacent PSE pole for a future pole
riser. Provide and install a 2" schedule 80 PVC conduit connecting to the
adjacent type 2 street lighting conduit hand hole.
3. Provide the vaults with non-skid lids with welded raised lettering that reads:
"LT/ITS". Replace sidewalk panels with 3,000 PSI concrete and finish to
city specifications.
4. Restore adjacent landscaping to the condition that existed prior to the start of
work.
Segment B
1. Provide and install a 25-TA vault adjacent to the conduit path on the north
side of N 3rd St.just east of the I-405 overpass. Provide and install 2" •
schedule 80 PVC conduit sweeps and extend the conduits into vault.
2. Provide and install 25-TA a vault adjacent to the crosswalk near Honeydew
Elementary School. Provide and install a 2" schedule 80 PVC conduit
connection to the adjacent type 1 hand hole containing the existing two 2"city
conduits. Provide and install a 2" schedule 80 PVC conduit to the adjacent
type 1 crosswalk hand hole.
3. Provide the vaults with non-skid lids with welded raised lettering that reads:
"LT/ITS". Replace sidewalk panels with 3,000 PSI concrete and finish to
city specifications.
4. Restore adjacent landscaping to the condition that existed prior to the start of
work.
Segment C
1. From the existing PSE pole adjacent to the existing type 1 hand hole about
150' east of Field Ave. NE and NE Sunset Blvd,provide and install a 2"
schedule 80 PVC conduit in a 36"deep trench approximately 20' to the
adjacent type 1 hand hole containing the two 2" city conduit. Sweep the
conduit into a pole riser ending not less than 25' above the ground. Bed the
underground conduit in 6" of rock free fill and backfill the trench. Restore all
adjacent landscaping to the condition that existed prior to the start of work.
Replace damaged grass with live turf
2. Inventory the 12 PSE poles on the route from Field Ave. NE and NE Sunset •
Blvd. east to Hoquiam Ave. NE and south on Hoquiam Ave. NE to Hazen
5
High School, obtain the required permits and permissions,make-ready any
• existing strands, provide and install a new aerial cable strand with required
support equipment according to PSE specifications and provide and lash a 1"
aerial conduit to the strand.
3. Provide and install a pole riser on the first PSE pole east of Hoquiam Ave. NE
just north of the Hazen property.
4. Provide and install a 2" schedule 80 PVC conduit in a 36" deep trench through
about 25' of asphalt and about 50' of grass and landscaping, to the north side
of the Hazen High School. Patch the asphalt as needed to restore the original
surface.
5. Provide and install a new building entrance conduit and enclosure and provide
and install approximately 650' of 3/4" inner duct to the building MDF.
Restore adjacent landscaping to the condition that existed prior to the start of
work.
Underground and Aerial Fiber Placement
• Work to be done during normal working hours:
Segment A
1. Reel bare fiber test and provide test results of the customer provided 24 and
288 count SM fiber cables.
2. Install the 288 and 24 count SM fiber cables from the existing vault located on
the NW corner of S Grady Way and Wells Ave. S along the west side of
• Wells Ave. S in existing City of Renton 2" PVC conduit about 3,600' to the
NW corner of N 1St St. and Wells Ave.N.
3. Route through and store about 100' of each cable in the new vault on the SW
corner of S 3rd St. and Wells Ave. S, SE.
4. Attach a label to the 288 cable at each access point reading"Renton School
District contact Renton School District Information Management Services
Department". Attach a label to the 24 cable at each access point reading"City
of Renton contact the City of Renton Information Services Division".
5. Provide and install toneable mule tape along the fiber cable in the
underground.
Segment B
1. Reel bare fiber test and provide test results of the customer provided 72 and
96 count SM fiber cables.
2. Install the 72 and 96 count SM fiber cables from the new vault the NW corner
of N 1st St. and Wells Ave. N. along the fiber route to the new vault just east
of I-405 on the north side of NE 3Td St. Route through and store about 200' of
each cable in the vault.
3. Continue the installation along the route to an existing vault 150' west of NE
3rd St. and Monroe Ave NE intersection. Route through and store about 200'
of each cable in the vault.
II/
6
4. Continue the installation along the route to the new vault adjacent to the
crosswalk near Honeydew Elementary School. Route through and store about •
200' of each cable in the vault.
5. Continue the installation along the route to the existing vault on the NE corner
of NE Sunset Blvd. and Duvall Ave.NE. Route through and store about 200'
of each cable in the vault.
6. Attach a label to the 72 cable at each access point reading "Renton School
District contact Renton School District Information Management Services
Department". Attach a label to the 96 cable at each access point reading"City
of Renton contact the City of Renton Information Services Division".
7. Provide and install toneable mule tape along the fiber cable in the
underground.
Segment C
1. Reel bare fiber test and provide test results of the customer provided 36 count
SM fiber cable.
2. Install the 36 count SM fiber cables from the existing vault located on the NW
corner of NE Sunset Blvd. and Duvall Ave. NE through the existing city 2"
conduit and through the new aerial conduits, underground conduits and inner
duct along the route to the Hazen High School MDF.
3. Provide and install toneable mule tape along the fiber cable in the
underground.
Fiber Terminations and Splicing •
• Work to be done during normal working hours:
Segment A
1. In the 25-TA on the NW corner of S Grady Way and Wells Ave. S,provide
and install a splice enclosure of sufficient size to splice 288 fibers.
2. Splice fibers 25 - 96 of the 144 count SM fiber from KEC to fibers 25 - 96 of
the 288 count SM fiber running north on Wells Ave S.
3. Splice fibers 145 - 156 of the 288 count SM fiber to RCH to fibers 145 - 156
of the 288 count SM fiber running north on Wells Ave S.
4. Do not splice or terminate the 24 count fiber.
Segment B
1. In the 25-TA on the NW corner of N 1st St. and Wells Ave. N, provide and
install 2 splice enclosures of sufficient size to splice 144 fibers each.
2. Splice fibers 25 - 84 of the 288 count SM fiber from S Grady Way to fibers 1-
60 of the 72 count SM fiber running north on Wells Ave S.
3. Splice fibers 145 - 156 of the 288 count SM fiber from S Grady Way to fibers
1 - 12 of the 96 count SM fiber running north on Wells Ave S.
4. Do not splice or terminate the 24 count fiber.
•
7
Segment C
• 1. In the 25-TA on the NE corner of NE Sunset Blvd. and Duvall Ave NE,
provide and install a splice enclosure of sufficient size to splice 168 fibers.
2. Splice fibers 49 - 60 of the 72 count SM fiber from N 1st St. to fibers 25 - 36
of the 36 count SM fiber running to Hazen High School.
3. Splice fibers 1 - 12 of the 96 count SM fiber from N 1st St. to fibers 1-12 of
the 36 count SM fiber running to Hazen High School.
4. Provide and install a 36 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the Hazen High School MDF. Terminate fibers 25 —
36 to the panel. Provide and install LC connector type bulkheads in the
enclosure.
5. Perform bidirectional, end to end OTDR tests from the KEC MDF and the
HHS MDFon the 12 terminated fibers at both 1590 nm and 1310 nm and
provide the test documents to Renton School District.
E. Fiber Apportionment
Five single mode fiber optic cables will be installed.
1. Fibers 1 - 144 of the 288 count SM fiber cable shall be owned and maintained by
the Renton School District.
• 2. Fibers 145 -288 of the 288 count SM fiber cable shall be owned and maintained
by the City of Renton.
3. The 24 count SM fiber cable shall be for the exclusive use of City of Renton.
4. The 72 count SM fiber cable shall be for the exclusive use of the Renton School
District.
5. The 96 count SM fiber cable shall be for the exclusive use of City of Renton.
6. Fibers 25 - 36 of the 36 count SM fiber cable shall be owned and maintained by
the Renton School District.
7. Fibers 1 -24 of the 36 count SM fiber cable shall be owned and maintained by the
City of Renton.
III. Project Budget
A. Construction Budget
In consideration for the City of Renton allowing Renton School District fiber to occupy
certain portions of the City's conduit system for the useful life of the fiber, Renton
School District agrees to pay for all cost such as but not limited to: fiber optic cable,
conduit upgrades if required, splice enclosures, fiber patch panels, miscellaneous parts
and supplies and labor to install, test and certify the fiber system. All upgrades to the
conduit system on city property and in the city right of way will be owned and
maintained by the City of Renton. Conduit on Renton School District property will be
• owned and maintained by the District. At such time as the School District shall determine
8
that utilizing the fiber optic cable is no longer in its interest, the District shall transfer •
ownership of the fiber to the City of Renton or remove the fiber from the city's conduit
system, leaving the conduits in original condition.
B. Maintenance Responsibilities and Costs, including Ongoing
Maintenance and Responsibilities for Moves.
Expected future maintenance has been broken down into the following categories. If a
maintenance issue arises that is not listed below, those costs shall be borne by the Renton
School District.
Locates
The Renton School District agrees to pay for all locates required and requested through
the Underground Utilities Locate Center(UULC) that is on Renton School District
property.
The City of Renton agrees to perform all locates required and requested through
Underground Utilities Locate Center(UULC) for the fiber and conduit installed as a
result of this agreement that is on property owned by the City of Renton and in City of
Renton right-of-way.
Relocation
Any and all relocations on Renton School District property will be borne by the Renton
School District.
Any and all relocations on City of Renton property will be borne by the City of Renton. •
Repairs/Breaks
The Renton School District, acting as the Lead Agency, shall contract with a competent
and qualified vendor to provide 7x24x365, four hour response to any fiber breaks/outages
that happen on the 288 count SM fiber, the 72 count SM fiber and the 36 count SM fiber.
This service level agreement will require an annual premium, estimated to be $6,000.00,
to ensure services are available when needed.
The City of Renton, shall contract with a competent and qualified vendor to provide
7x24x365, four hour response to any fiber breaks/outages that happen on the 96 count
SM fiber. This service level agreement will require an annual premium, estimated to be
$4,000.00, to ensure services are available when needed.
IV. Apportionment of Liability
During construction,the Contractor shall be responsible for the project work and the
project site. In the event that the project work causes or contributes to any harm, damage,
injury or loss to any person or property, whether during construction or after completion
of the project, each party shall be responsible to the extent the party is found to be at
fault.
The Renton School District shall ensure that District and all persons performing the
Work, including without limitation District's suppliers and subcontractors,maintain in •
effect at all times during the Work, coverage or insurance in accordance with the
9
applicable laws relating to worker's compensation and employer's liability insurance
1111 (including, but not limited to, the Washington Industrial Insurance Act and the laws of
the state in which any such person was hired), regardless of whether such coverage or
insurance is mandatory or merely elective under the law. District shall furnish to
Participating Agencies such assurance and evidence of such coverage or insurance(such
as copies of insurance policies and Certificates of Compliance issued by the Washington
State Department of Labor and Industries) as Participating Agencies may request.
The Renton School District shall maintain in full force and effect throughout the term of
this Agreement, a minimum of One Million Dollars ($1,000,000) liability insurance for
property damage and bodily injury. The City of Renton shall be named as a primary and
non-contributory additional insured on the property damage and bodily injury policies.
In satisfying the insurance requirements set forth in this section, the District may self-
insure against such risks in such amounts as are consistent with good utility practice or
shall obtain a coverage agreement through a Risk Pool authorized by Chapter 39.24 RCW
which shall provide liability coverage to the District for the liabilities contractually
assumed by the District in this Agreement. At the time of execution of this Agreement,
and prior to commencement of performance of any of the Work, District shall furnish
Participating Agencies upon request with Certificates of Insurance and any applicable
endorsement pages as evidence that policies providing insurance (or self-insurance)with
such provisions, coverage's and limits are in full force and effect.
•
V. Project Schedule
Completed
VI Changes or Addenda to General Terms and Conditions
This Agreement shall run concurrent with the Interlocal Agreement General Terms and
Conditions document. This document supersedes the Interlocal Agreement General
Terms and Conditions document to the extent it contains terms and conditions which
change, modify, delete, add to, supplement or otherwise amend the terms and conditions
of the Interlocal Agreement General Terms and Conditions document.
•
10
•
Approvals
•
IN WITNESS WHEREOF, the parties hereto have executed this Fiber Optic Project
Agreement on the respective dates indicated below.
Denis Law Date
Mayor,
City of Renton
Bill Hulten Date
Chief Technology Officer
Renton School District 403
•
•
11
•
--DRAFT--
Fiber Optic Project Agreement 34
Maplewood Heights Elementary School
13430 - 144th Ave SE
Renton, WA
Renton Fire Station 16
12923 156th Ave. SE
Renton, WA
Fiber to be Installed from Backbone Fiber Near NE 4th St. and Union
• Ave. NE to These Sites
An Addendum to the
General Terms and Conditions
for Sharing of Fiber Optic Installation Projects
Interlocal Agreement
•
1
Table of Contents •
I. Project Description 3
A. Project Number 34 3
B. Project Name Maplewood Heights Elementary School and Renton Fire Station
16 to backbone fiber near NE 4th St. and Union Ave. NE 3
C. Project Description 3
D. Lead Agency/Project Manager 3
E. Participating Agencies 3
II. Physical Description of Project 3
A. Project Route 3
B. Points of Demarcation 4
C. Facilities to be Used, Owners and Managers 4
D. Project Specifications and Scope of Work 4
E. Fiber Apportionment 7
III. Project Budget 7
A. Construction Budget 7
B. Maintenance Responsibilities and Costs, including Ongoing Maintenance and
Responsibilities for Moves 8
IV. Apportionment of Liability 8
V. Project Schedule 9
VI Changes or Addenda to General Terms and Conditions 9
•
2
1. Project Description
• A. Project Number
34
B. Project Name
Maplewood Heights Elementary School and Renton Fire Station 16 to backbone
fiber near NE 4th St. and Union Ave. NE
C. Project Description
Provide fiber optic network connections from Maplewood Heights Elementary
School (MMES)to Kohlwes Education Center and from Renton Fire Station 16
(FS 16)to Renton City Hall via connections to existing backbone fiber.
Install a 48 count single mode (SM) fiber cable for Renton School District
running from the backbone fiber near NE 4th St. and Union Ave. NE to
Maplewood Heights Elementary School MDF. Install a 48 count SM fiber cable
for City of Renton running from the backbone fiber to the Renton Fire Station 16
MDF. The fiber route is coincident from the backbone splice point to NE 4th St.
and Jericho Ave. NE.
Install a splice vault on the backbone fiber pathway about 500' north of NE 4th St.
and Union Ave. NE.
Three pole risers with attached underground conduit will be installed to access
two newly installed aerial conduit segments connecting city conduit to the above
• locations.
D. Lead Agency / Project Manager
Renton School District/ Steve Lewey
E. Participating Agencies
Renton School District, City of Renton.
II. Physical Description of Project
A. Project Route
Segment A: Shared Route
From a new vault installed on the west side of Union Ave.NE about 500' north of
NE 4th St. and Union Ave NE south to NE 4th St. and Union Ave. NE, east on the
north side of NE 4th St. through 275' of existing intersection and advance loop
conduit, through 75 feet of new conduit to a new pole riser, continuing east
through new aerial conduit on PSE poles about 3,600' to the PSE pole on the NE
corner of NE 4th St. and Jericho Ave. NE.
•
3
Segment B: MHES
From the PSE pole on the NE corner of NE 4th St. and Jericho Ave. NE south on
the east side of Jericho Ave. NE about 375' through new aerial conduit to a new
pole riser, continuing south through 50' of new 2" PVC conduit to an existing
street lighting type 1 hand hole,through about 575' of existing street lighting
conduit to an existing type 1 hand hole,through about 35' of new 2"PC conduit
to a new`pole riser,through about 1,100' of new aerial conduit on PSE poles to an
existing pole riser, and through about 300'of existing building entrance conduit to
the MDF.
Segment C: FS 16
From the PSE pole on the NE corner of NE 4th St. and Jericho Ave. NE east on
the north side of NE 4th St. about 4,000' through new aerial conduit on PSE poles
to the NW corner of SE 128th St. and 156th Ave. SE, south on the west side of
156th Ave. SE about 700' through new aerial conduit to the PSE pole on the SE
corner of Fire Station 16 property, easterly about 75' to the existing aerial fiber
attachment and into the MDF through about 125' of existing 3/4" inner duct.
B. Points of Demarcation
New splice vault 500' north of NE 4th St. and Union Ave. NE on the west side of
Union Ave. NE.
Maplewood Heights Elementary School MDF •
Renton Fire Station 16 MDF
C. Facilities to be Used, Owners and Managers
City of Renton conduit systems
Renton School District conduit system
New aerial conduit system installed by Renton School District on Puget Sound
Energy poles
D. Project Specifications and Scope of Work
This project shall meet all the requirements of the City of Renton Public Works
Department and the King County Public Works Department, i.e. traffic control
plans, street use permits, waiver of existing underground ordinance, Renton
Business License, etc.
Route Preparation
• Work to be done during normal working hours:
Segment A: Shared Route
1. Install a customer provided 25-TA vault on the west side of Union Ave. NE
about 500' north of NE 4th St. and Union Ave NE replacing the existing type 1
•
4
hand hole which contains the two 2" Renton conduit and two existing
• backbone fiber cables.
2. Provide the vault with a non-skid lid with welded raised lettering that reads:
"LT/ITS". Replace sidewalk panels with 3,000 PSI concrete and finish to
city specifications.
3. Provide and install about 75' of 2" schedule 80 PVC conduit in a 36" deep
trench from the existing advance signal loop type 1 hand hole located on the
north side of NE 4th St. about 200' east of NE 4th St. and Union Ave. NE east
to the existing PSE pole. Sweep the conduit into a pole riser ending not less
than 25' above the ground. Bed the underground conduit in 6" of rock free fill
and backfill the trench.
4. Restore adjacent landscaping to the condition that existed prior to the start of
work.
5. Inventory the 16 PSE poles on the route from NE 4th St. and Union Ave. NE
east to Jericho Ave. NE, obtain the required permits and permissions,make-
ready any existing strands,provide and install a new aerial cable strand with
required support equipment according to PSE specifications and provide and
lash a 1" aerial conduit to the strand.
Segment B: MHES
1. Inventory the 10 PSE poles on the route from NE 4th St. and Jericho Ave. NE
south to MHES, obtain the required permits and permissions, make-ready any
existing strands,provide and install a new aerial cable strand with required
• support equipment according to PSE specifications and provide and lash a 1"
aerial conduit to the strand.
2. Provide and install about 50' of 2" schedule 80 PVC conduit in a 36"deep
trench from the existing street lighting type 1 hand hole located on the east
side of Jericho Ave. NE about 325' south of NE 4th St. and Jericho Ave. NE
north to the existing PSE pole. Sweep the conduit into a pole riser ending not
less than 25' above the ground. Bed the underground conduit in 6" of rock
free fill and backfill the trench.
3. Provide and install about 30' of 2" schedule 80 PVC conduit in a 36"deep
trench from the existing street lighting type 1 hand hole located on the east
side of Jericho Ave. NE about 900' south of NE 4th St. and Jericho Ave. NE
south to the existing PSE pole. Sweep the conduit into a pole riser ending not
less than 25' above the ground. Bed the underground conduit in 6"of rock
free fill and backfill the trench.
Segment C: FS 16
1. Inventory the 22 PSE poles on the route from NE 4th St. and Jericho Ave. NE
east to the NW corner of SE 128th St. and 156th Ave. SE and south on the west
side of 156th Ave. SE to Fire Station 16, obtain the required permits and
permissions,make-ready any existing strands,provide and install a new aerial
cable strand with required support equipment according to PSE specifications
and provide and lash a 1" aerial conduit to the strand.
•
5
Underground and Aerial Fiber Placement •
• Work to be done during normal working hours:
Segment A: Shared Route
1. Reel bare fiber test and provide test results of the customer-provided 24, 48
and 48 count single mode (SM) fiber cables.
2. Install the 24 count SM fiber cable from the backbone splice vault on the west
side of Union Ave.NE north of NE 4th St. to the traffic signal cabinet on the
NE corner of NE 4th St. and Union Ave. NE. through the underground
pathway.
3. Install both 48 count SM fiber cables from the backbone splice vault on the
west side of Union Ave. NE north of NE 4th St. to the PSE pole on the NE
corner of NE 4th St. and Jericho Ave. NE. through the underground and
overhead pathway.
4. Attach a label to one 48 count SM fiber cable at each access point reading
"Renton School District contact Renton School District Information
Management Services Department". Attach a label to the other 48 count SM
fiber cable at each access point reading "City of Renton contact City of
Renton's Information Services Division". Attach a label to the 24 count SM
fiber cable at each access point reading"City of Renton contact City of
Renton's Information Services Division".
5. Provide and install toneable mule tape along fiber cable in the underground.
Segment B: MHES •
1. Install a 48 count SM fiber cable from the NE corner of NE 4th St. and Jericho
Ave.NE. through the underground and overhead pathway to the MHES MDF.
2. Attach a label to the 48 count SM fiber cable at each access point reading
"Renton School District contact Renton School District Information
Management Services Department".
Segment C: FS 16
3. Install a 48 count SM fiber cable from the NE corner of NE 4th St. and Jericho
Ave. NE. through the overhead pathway to the FS 16 MDF.
4. Attach a label to the 48 count SM fiber cable at each access point reading
"City of Renton contact City of Renton's Information Services Division".
Fiber Terminations and Splicing
• Work to be done during normal working hours:
1. Provide and install a 12 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the MHES MDF. Terminate fibers 1 - 12 to the
panel. Provide and install LC connector type bulkheads in the enclosure.
2. Provide and install a 24 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the FS 16 MDF. Terminate fibers 1 - 24 to the panel.
Provide and install SC-APC connector type bulkheads in the enclosure.
•
6
3. Provide and install a 24 fiber capacity BJED patch enclosure in the signal
• cabinet at NE 4`h St. and Union Ave. NE. Terminate fibers 1 - 24 to the panel.
Provide and install SC-UPC connector type bulkheads in the enclosure.
4. In the 25-TA backbone splice vault on the west side of Union Ave. NE north
of NE 4th St.,provide and install splice enclosure(s) of sufficient size to splice
288 fibers.
5. Splice fibers 49 - 60 of the 72 count SM backbone fiber to fibers 1 - 12 of the
48 count MHES SM fiber to provide a complete connection from KEC to
MHES.
6. Splice fibers 24 - 36 of the 96 count SM backbone fiber to fibers 1 - 12 of the
24 count fiber to provide a complete connection from RCH to the signal
cabinet at NE 4th St. and Union Ave. NE.
7. Splice fibers 37- 42 of the 96 count SM backbone fiber to fibers 25 - 30 of the
48 count MHES SM fiber to provide a connection from RCH to MHES.
8. Perform bidirectional, end to end OTDR tests on the 36 terminated fibers at
both 1590 nm and 1310 nm and provide the test documents to Renton School
District and the City of Renton.
E. Fiber Apportionment
Three single mode fiber optic cables will be installed.
• 1. Fibers 1 -24 of the 48 count SM fiber cable to MHES shall be owned and
maintained by the Renton School District.
2. Fibers 25 - 48 of the 48 count SM fiber cable to MHES shall be owned and
maintained by the City of Renton.
3. The 48 count SM fiber cable to FS 16 shall be for the exclusive use of City of
Renton.
4. The 24 count SM fiber cable shall be for the exclusive use of City of Renton.
III. Project Budget
A. Construction Budget
In consideration for the City of Renton allowing Renton School District fiber to occupy
certain portions of the City's conduit system for the useful life of the fiber, Renton
School District agrees to pay for most costs such as but not limited to: fiber optic cable,
conduit upgrades if required, splice enclosures, fiber patch panels,miscellaneous parts
and supplies and labor to install, test and certify the fiber system. All upgrades to the
conduit system on city property and in the city right of way will be owned and
maintained by the City of Renton. Conduit on Renton School District property will be
owned and maintained by the District. At such time as the School District shall determine
that utilizing the fiber optic cable is no longer in its interest, the District shall transfer
ownership of the fiber to the City of Renton or remove the fiber from the city's conduit
• system, leaving the conduits in original condition.
7
The City of Renton will pay$5,500 for make ready work and$32,500 for installation of •
aerial conduit and fiber on the PSE pole route from the NE corner of NE 4th St. and
Jericho Ave. NE to FS16.
B. Maintenance Responsibilities and Costs, including Ongoing
Maintenance and Responsibilities for Moves.
Expected future maintenance has been broken down into the following categories. If a
maintenance issue arises that is not listed below, those costs shall be borne by the Renton
School District.
Locates
The Renton School District agrees to pay for all locates required and requested through
the Underground Utilities Locate Center(UULC)that is on Renton School District
property.
The City of Renton agrees to perform all locates required and requested through
Underground Utilities Locate Center(UULC) for the fiber and conduit installed as a
result of this agreement that is on property owned by the City of Renton and in the City
of Renton right-of-way.
Relocation
Any and all relocations on Puget Sound Energy poles serving MHES and the common
fiber segment will be borne by the Renton School District.
Any and all relocations on Puget Sound Energy poles serving FS 16 will be borne by the •
City of Renton.
Any and all relocations on Renton School District property will be borne by the Renton
School District.
Any and all relocations on City of Renton property will be borne by the City of Renton.
Repairs/Breaks
The Renton School District, acting as the Lead Agency, shall contract with a competent
and qualified vendor to provide 7x24x365, four hour response to any fiber breaks/outages
that happen on the MHES 48 count SM fiber. This service level agreement will require an
annual premium, estimated to be $3,000.00,to ensure services are available when
needed.
The City of Renton, shall contract with a competent and qualified vendor to provide
7x24x365, four hour response to any fiber breaks/outages that happen on the FS16 48
count SM fiber. This service level agreement will require an annual premium, estimated
to be $3,000.00, to ensure services are available when needed.
IV. Apportionment of Liability
During construction,the Contractor shall be responsible for the project work and the
project site. In the event that the project work causes or contributes to any harm, damage,
injury or loss to any person or property, whether during construction or after completion
of the project, each party shall be responsible to the extent the party is found to be at10
fault.
8
• The Renton School District shall ensure that District and all persons performing the
Work, including without limitation District's suppliers and subcontractors, maintain in
effect at all times during the Work, coverage or insurance in accordance with the 1
applicable laws relating to worker's compensation and employer's liability insurance
(including,but not limited to, the Washington Industrial Insurance Act and the laws of
the state in which any such person was hired), regardless of whether such coverage or
insurance is mandatory or merely elective under the law. District shall furnish to
Participating Agencies such assurance and evidence of such coverage or insurance (such
as copies of insurance policies and Certificates of Compliance issued by the Washington
State Department of Labor and Industries) as Participating Agencies may request.
The Renton School District shall maintain in full force and effect throughout the term of
this Agreement, a minimum of One Million Dollars ($1,000,000) liability insurance for
property damage and bodily injury. The City of Renton shall be named as a primary and
non-contributory additional insured on the property damage and bodily injury policies.
In satisfying the insurance requirements set forth in this section, the District may self-
insure against such risks in such amounts as are consistent with good utility practice or
shall obtain a coverage agreement through a Risk Pool authorized by Chapter 39.24 RCW
which shall provide liability coverage to the District for the liabilities contractually
assumed by the District in this Agreement. At the time of execution of this Agreement,
and prior to commencement of performance of any of the Work, District shall furnish
Participating Agencies upon request with Certificates of Insurance and any applicable
• endorsement pages as evidence that policies providing insurance (or self-insurance)with
such provisions, coverage's and limits are in full force and effect.
V. Project Schedule
Task Target Completion Date
Fiber installation from Union to MHES Completed
Fiber installation from Union to FS 16 Completed
Backbone splice vault installation 6/13/2008
Fiber installation from Union to splice 6/20/2008
Splicing and fiber testing 6/27/2008
Final Project Acceptance 7/7/2008
VI Changes or Addenda to General Terms and Conditions
This Agreement shall run concurrent with the Interlocal Agreement General Terms and
Conditions document. This document supersedes the Interlocal Agreement General
Terms and Conditions document to the extent it contains terms and conditions which
change, modify, delete, add to, supplement or otherwise amend the terms and conditions
of the Interlocal Agreement General Terms and Conditions document.
III
9
Approvals
•
IN WITNESS WHEREOF, the parties hereto have executed this Fiber Optic Project
Agreement on the respective dates indicated below.
Denis Law Date
Mayor,
City of Renton
Bill Hulten Date
Chief Technology Officer
Renton School District 403
10
•
--DRAFT--
Fiber Optic Project Agreement 35
Hillcrest Special Services Center
1800 Index Ave NE,
Renton, WA
Kenneydale Elementary School
1700 NE 28th St.
Renton, WA
Highlands ElementarySchool
g
•
2720 NE 7th St.
Renton, WA
Connection of the Above Sites to KEC via City of Renton City Hall
An Addendum to the
General Terms and Conditions
for Sharing of Fiber Optic Installation Projects
Interlocal Agreement
•
1
Table of Contents
•
I. Project Description 3
A. Project Number 35 3
B. Project Name Hillcrest Special Service Center, Kenneydale Elementary School
and Highlands Elementary School connection to KEC via Renton City Hall 3
C. Project Description 3
D. Lead Agency/Project Manager 3
E. Participating Agencies 3
II. Physical Description of Project 3
A. Project Route 3
B. Points of Demarcation 4
C. Facilities to be Used, Owners and Managers 4
D. Project Specifications and Scope of Work 5 •
E. Fiber Apportionment 7
III. Project Budget 8
A. Construction Budget 8
B. Maintenance Responsibilities and Costs, including Ongoing Maintenance and
Responsibilities for Moves 8
IV. Apportionment of Liability 9
V. Project Schedule 9
VI Changes or Addenda to General Terms and Conditions 10
1111
2
1. Project Description
• A. Project Number
35
B. Project Name
Hillcrest Special Service Center, Kenneydale Elementary School and Highlands
Elementary School connection to KEC via Renton City Hall
C. Project Description
Provide fiber optic network connections from Hillcrest Special Services Center
(HSSC), Kenneydale Elementary School(KES) and Highlands Elementary
School (HiES)to existing City of Renton fiber through Renton City Hall (RCH)
to Kohlwes Education Center(KEC).
Install a 6 count single mode (SM) fiber cable from Hillcrest Special Services
Center MDF to an aerial splice on the McKnight Middle School fiber. Install a 24
count single mode fiber cable from Kenneydale Elementary School MDF to the
North Highlands Neighborhood Center MDF. Install a 12 count fiber from the
Highlands Elementary School MDF to an aerial splice near Harrington Ave. NE
and NE 9th St.
Three pole risers with attached underground conduit will be installed to access
two newly installed aerial conduit segments connecting city conduit to the above
locations.
•
D. Lead Agency / Project Manager
Renton School District/ Steve Lewey
E. Participating Agencies
Renton School District, City of Renton.
IL Physical Description of Project
A. Project Route
Segment A: HSSC
From the HSSC MDF through about 300' of existing entrance conduit to a PSE
pole on the south side of Harrington Ave NE, 60' north across Harrington Ave.
NE to the NE corner of Harrington Circle NE and Harrington Ave. NE, southwest
about 165' along the north side of Harington Ave. NE to the NW corner of
Harrington Ave. NE and Index Ave. NE, south about 550' along the west side of
Index Ave. NE to the SW corner of Index Ave. NE and NE 16th St. to an existing
aerial conduit. An aerial splice at this location will complete the pathway to the
NHNC.
•
3
Segment B: KES
From the KES MDF through about 250'of existing building entrance conduit, 1111
through about 160' of new 2"PVC conduit in a new bore under NE 28th St. to the
north most PSE pole on the west side of Jones Ave. NE, up a new riser then south
along the west side of Jones Ave. NE in new aerial conduit about 2,500' to a pole
on the SW corner of Jones Ave NE and NE 16th St., easterly across both Jones
Ave. NE and NE 16th St. to the north side of NE 16th street, continuing east about
2,600' to the PSE pole just west of the NW corner of NE 16th St. and Edmonds
Ave. NE, down a new pole riser then east about 150' in new 2"PVC conduit to
the existing type 1 hand hole on the NW corner of NE 16th St. and Edmonds Ave.
NE, through existing street lighting conduit about 50' to the east side of Edmonds
Ave NE, then south along the east side of Edmonds Ave.NE about 60 feet to the
type 1 hand hole on the offset NE corner of NE 16th St. and Edmonds Ave.NE,
east on the north side of NE 16th St. about 110' to the existing type 1 hand hole
adjacent to a PSE pole, up a new riser and east about 800' on NE 16th St. to an
existing aerial conduit, east crossing diagonally to the south then north side of NE
16th St. to the existing riser that connects through about 165' of existing building
entrance conduit to the NHNC MDFP.
Important Note: The existing street lighting conduit segment in the vicinity of
Edmonds Ave. NE and NE 16th St. contains street lighting conductors that are
always energized with 220 volts. Use appropriate caution. The Edmonds Ave. NE
crossing conduit is partially blocked with mud and must be cleaned prior to
installation of fiber.
Segment C: HiES •
From the building MDF about 250'through existing entrance conduit to a PSE
pole on the SW corner of NE 8th St and Harrington Ave.NE, up the pole on a new
riser to a new aerial conduit, north along the west side of Harrington Ave. NE
about 1,000' to a PSE pole where 12 count SM fiber from the old Fire Station 12
is coiled.
B. Points of Demarcation
Hillcrest Special Service Center MDF
Kenneydale Elementary School MDF
Highlands Elementary School MDF
North Highlands Neighborhood Center MDF
City of Renton City Hall P2 telephone room
C. Facilities to be Used, Owners and Managers
City of Renton conduit systems
Renton School District conduit system
New aerial conduit system installed by Renton School District on Puget Sound
Energy poles •
4
D. Project Specifications and Scope of Work
• This project shall meet all the requirements of the City of Renton Public Works
Department, i.e. traffic control plans, street use permits, waiver of existing
underground ordinance, Renton Business License, etc.
Route Preparation
• Work to be done during normal working hours:
Segment A: HSSC
1. Inventory the 7 PSE poles on the route from the PSE pole on the south side of
Harrington Ave NE to the SW corner of Index Ave. NE and NE 16th St.,
obtain the required permits and permissions, make-ready any existing strands,
provide and install a new aerial cable strand with required support equipment
according to PSE specifications and provide and lash a 1" aerial conduit to the
strand.
Segment B: KES
1. Provide and install about 160' of 2" schedule 80 PVC conduit in a new
horizontal bore running form the existing building entrance conduit under NE
28th St to the north most PSE pole on the west side of Jones Ave. NE. Sweep
the conduit into a pole riser ending not less than 25' above the ground. Bed
the underground conduit not in the bore in 6" of rock free fill and backfill the
trench and bore pits. Restore all adjacent landscaping to the condition that
• existed prior to the start of work. Replace damaged grass with live turf.
2. Inventory the 46 PSE poles on the route from NE 28th St. and Jones Ave.NE
south to NE 16th St., east to Edmonds Ave. NE and on NE 16th St.NE east of
Edmonds Ave. NE, obtain the required permits and permissions, make-ready
any existing strands,provide and install a new aerial cable strand with
required support equipment according to PSE specifications and provide and
lash a 1" aerial conduit to the strand.
3. Provide and install about 150' of 2" schedule 80 PVC conduit in a 36"deep
trench from the existing type 1 street lighting hand hole located on the NW
corner of NE 16th St. and Edmonds Ave. NE, east to the PSE pole. Sweep the
conduit into a pole riser ending not less than 25' above the ground. Bed the
underground conduit in 6" of rock free fill and backfill the trench. Locate the
trench such that it will be under any future sidewalk. This trench cuts across
two approximately 16' wide asphalt driveways serving 1609 Edmonds Ave.
NE. Make the necessary arrangements with the owner to schedule and or
sequence the trenching to minimize disruption. Patch and restore the asphalt
and restore the adjacent landscaping to its original condition. Patch any grass
with live turf.
4. Clean and prepare as required the existing 2"PVC conduit crossing Edmonds
Ave. NE at NE 16th St.
5. Provide and install about 5' of 2" schedule 80 PVC conduit in a 36" deep
trench from the existing type 1 street lighting hand hole located about 110'
• east of Edmonds Ave.NE and NE 16th St. to the adjacent PSE pole. Sweep the
conduit into a pole riser ending not less than 25' above the ground. Bed the
5
•
underground conduit in 6" of rock free fill and backfill the trench. Restore the
adjacent landscaping to its original condition. Patch any grass with live turf. •
Segment C: HiES
1. Inventory the 7 PSE poles on the route from NE 8th St. and Harrington Ave.
NE north on the west side of Harrington Ave. NE to the first pole north of NE
9th St. and Harrington Ave. NE. adjacent to the old Renton Fire Station 12,
obtain the required permits and permissions, make-ready any existing strands,
provide and install a new aerial cable strand with required support equipment
according to PSE specifications and provide and lash a 1"aerial conduit to the
strand.
Underground and Aerial Fiber Placement
• Work to be done during normal working hours:
Segment A: HSSC
1. Reel bare fiber test and provide test results of the customer-provided 12 count
single mode (SM) fiber cable.
2. Install the 12 count SM fiber cable from the HSSC MDF through the building
entrance conduit,through the pole riser and through the aerial conduit route to
SW corner of Index Ave. NE and NE 16th St. Provide a 50' service loop in the
MDF.
3. Attach a label to the 12 count SM fiber cable at each access point reading
"Renton School District contact Renton School District Information •
Management Services Department".
4. Provide and install toneable mule tape along fiber cable in the underground.
Segment B: KES
1. Install a 24 count SM fiber cable from the KES MDF through the existing
building entrance conduit, through the conduit crossing NE 28th St., up the
riser and through the aerial route south on NE Jones Ave. to NE 16th St. and
east to Edmonds Ave.NE, descend the pole riser and continue through the
new conduit, into the existing street lighting conduit under Edmonds Ave. NE,
then south to NE 16th St. and east to and up the pole riser, then continue east
to the existing aerial conduit serving McKnight Middle School, continue
through the existing conduit pathway into the NHNC MDF. Provide a 50'
service loop in each MDF.
2. Attach a label to the 24 count SM fiber cable at each access point reading
"Renton School District contact Renton School District Information
Management Services Department".
Segment C: HiES
1. Install a 12 count SM fiber cable from the NW corner of NE 9th St. and
Harrington Ave. NE. through the overhead pathway to the HiES MDF.
Provide a 50' service loop in the MDF.
•
6
2. Attach a label to the 12 count SM fiber cable at each access point reading
• "Renton School District contact Renton School District Information
Management Services Department".
3. Provide and install toneable mule tape along fiber cable in the underground.
Fiber Terminations and Splicing
• Work to be done during normal working hours:
1. Provide and install a 12 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the HSSC MDF. Terminate fibers 1 - 12 to the
panel. Provide and install LC connector type bulkheads in the enclosure.
2. Provide and install a 12 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the KEC MDF. Terminate fibers 1 - 12 to the panel.
Provide and install LC connector type bulkheads in the enclosure.
3. .Provide and install a 12 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the HiES MDF. Terminate fibers 1 - 12 to the panel.
Provide and install LC connector type bulkheads in the enclosure.
4. Provide and install a 24 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the NHNC MDF. Terminate fibers 1 - 24 to the
panel. Provide and install SC-APC connector type bulkheads in the enclosure.
5. At the splice point on the PSE pole on the NW corner of Index Ave.NE and
NE 16th St.,provide and install an aerial splice enclosure of sufficient size to
splice 12 fibers.
• 6. Splice fibers 7 - 12 of the 12 count SM fiber running to McKnight Middle
School to fibers 7 - 12 of the 12 count HSSC SM fiber to provide a complete
connection from HSSC to NHNC.
7. At the splice point on the PSE pole north of the NW corner of Harrington
Ave.NE and NE 12th St.,provide and install an aerial splice enclosure of
sufficient size to splice 12 fibers.
8. Splice fibers 1 - 6 of the 12 count SM fiber running to from HiES to fibers 1 -
6 of the existing 12 count SM fiber that previously served old Renton Fire
Station 12 to provide a complete connection from HiES to Renton City Hall.
9. Perform bidirectional, end to end OTDR tests on the 36 terminated fibers at
both 1590 nm and 1310 nm and provide the test documents to Renton School
District and the City of Renton.
E. Fiber Apportionment
Three single mode fiber optic cables will be installed.
1. The 12 count SM fiber cable to HSSC shall be for the exclusive use of the Renton
School District.
2. Fibers 1 - 12 of the 24 count SM fiber cable to KES shall be owned and
maintained by the Renton School District.
• 3. Fibers 13 - 24 of the 24 count SM fiber cable to KES shall be owned and
maintained by the City of Renton.
7
4. The 12 count SM fiber cable to HiES shall be for the exclusive use of Renton
School District. •
lll. Project Budget
A. Construction Budget
In consideration for the City of Renton allowing Renton School District fiber to occupy
certain portions of the City's conduit system for the useful life of the fiber, Renton
School District agrees to pay for most costs such as but not limited to: fiber optic cable,
conduit upgrades if required, splice enclosures, fiber patch panels, miscellaneous parts
and supplies and labor to install,test and certify the fiber system. All upgrades to the
conduit system on city property and in the city right of way will be owned and
maintained by the City of Renton. Conduit on Renton School District property will be
owned and maintained by the District. At such time as the School District shall determine
that utilizing the fiber optic cable is no longer in its interest,the District shall transfer
ownership of the fiber to the City of Renton or remove the fiber from the city's conduit
system, leaving the conduits in original condition.
B. Maintenance Responsibilities and Costs, including Ongoing
Maintenance and Responsibilities for Moves.
Expected future maintenance has been broken down into the following categories. If a
maintenance issue arises that is not listed below, those costs shall be borne by the Renton •
School District.
Locates
The Renton School District agrees to pay for all locates required and requested through
the Underground Utilities Locate Center(UULC) that is on Renton School District
property.
The City of Renton agrees to perform all locates required and requested through
Underground Utilities Locate Center(UULC) for the fiber and conduit installed as a
result of this agreement that is on property owned by the City of Renton and in the City
of Renton right-of-way.
Relocation
Any and all relocations on Puget Sound Energy poles serving HSSC, HiES or KES will
be borne by the Renton School District.
Any and all relocations on Renton School District property will be borne by the Renton
School District.
Any and all relocations on City of Renton property will be borne by the City of Renton.
Repairs/Breaks
The Renton School District, acting as the Lead Agency, shall contract with a competent
and qualified vendor to provide 7x24x365, four hour response to any fiber breaks/outages
that happen on the HSSC 12 count SM fiber, the KES 24 count SM fiber and the HiES 12 •
8
count fiber. This service level agreement will require an annual premium, estimated to be
• $3,000.00, to ensure services are available when needed.
IV. Apportionment of Liability
During construction, the Contractor shall be responsible for the project work and the
project site. In the event that the project work causes or contributes to any harm, damage,
injury or loss to any person or property, whether during construction or after completion
of the project, each party shall be responsible to the extent the party is found to be at
fault.
The Renton School District shall ensure that District and all persons performing the
Work, including without limitation District's suppliers and subcontractors, maintain in
effect at all times during the Work, coverage or insurance in accordance with the
applicable laws relating to worker's compensation and employer's liability insurance
(including,but not limited to, the Washington Industrial Insurance Act and the laws of
the state in which any such person was hired), regardless of whether such coverage or
insurance is mandatory or merely elective under the law. District shall furnish to
Participating Agencies such assurance and evidence of such coverage or insurance (such
as copies of insurance policies and Certificates of Compliance issued by the Washington
State Department of Labor and Industries) as Participating Agencies may request.
The Renton School District shall maintain in full force and effect throughout the term of
• this Agreement, a minimum of One Million Dollars ($1,000,000) liability insurance for
property damage and bodily injury. The City of Renton shall be named as a primary and
non-contributory additional insured on the property damage and bodily injury policies.
In satisfying the insurance requirements set forth in this section, the District may self-
insure against such risks in such amounts as are consistent with good utility practice or
shall obtain a coverage agreement through a Risk Pool authorized by Chapter 39.24 RCW
which shall provide liability coverage to the District for the liabilities contractually
assumed by the District in this Agreement. At the time of execution of this Agreement,
and prior to commencement of performance of any of the Work, District shall furnish
Participating Agencies upon request with Certificates of Insurance and any applicable
endorsement pages as evidence that policies providing insurance (or self-insurance)with
such provisions, coverage's and limits are in full force and effect.
V. Project Schedule
Task Target Completion Date
Fiber installation from HSSC to splice Completed
Fiber installation from HiES to splice Completed
Pathway for KES completed 8/8/2008
Fiber installation for KES 8/22/2008
Splicing and fiber testing 8/29/2008
Final Project Acceptance 9/3/2008
•
9
VI Changes or Addenda to General Terms and Conditions
This Agreement shall run concurrent with the Interlocal Agreement General Terms and •
Conditions document. This document supersedes the Interlocal Agreement General
Terms and Conditions document to the extent it contains terms and conditions which
change, modify, delete, add to, supplement or otherwise amend the terms and conditions
of the Interlocal Agreement General Terms and Conditions document.
Approvals
IN WITNESS WHEREOF, the parties hereto have executed this Fiber Optic Project
Agreement on the respective dates indicated below.
Denis Law Date
Mayor,
City of Renton
•
Bill Hulten Date
Chief Technology Officer
Renton School District 403
•
10
•
-- DRAFT --
Fiber OpticJ Project Agreement 41
Lindbergh High School
16426 128th Ave SE
Renton, WA
Spring Glen Elementary School
2607 Jones Ave S
Renton, WA
Cascade Elementary School
16022 116th Ave SE
Renton, WA
Renton Park Elementary School
16828 - 128th Ave SE
Renton, WA
Benson Hill Elementary School
18665 - 116th Ave S
Renton, WA
Connection of the Above Sites to KEC via Aggregation to Nelsen Middle
School which is Connected KEC via City of Renton City Hall
An Addendum to the
General Terms and Conditions
for Sharing of Fiber Optic Installation Projects
Interlocal Agreement
•
1
Table of Contents
I. Project Description 3
A. Project Number 41 3
B. Project Name Lindbergh High School, Spring Glen Elementary School,
Cascade Elementary School,Renton Park Elementary School and Benson Hill
Elementary School connection to KEC via Nelsen Middle School and Renton
City Hall 3
C. Project Description 3
D. Lead Agency/Project Manager 3
E. Participating Agencies 3
II. Physical Description of Project 3
A. Project Route 3
B. Points of Demarcation 4
111
C. Facilities to be Used, Owners and Managers 5
D. Project Specifications and Scope of Work 5
E. Fiber Apportionment 8
III. Project Budget 9
A. Construction Budget 9
B. Maintenance Responsibilities and Costs, including Ongoing Maintenance and
Responsibilities for Moves 9
W. Apportionment of Liability 10
V. Project Schedule 11
VI Changes or Addenda to General Terms and Conditions 11
•
2
Project Description
Ill A. Project Number
41
B. Project Name
Lindbergh High School, Spring Glen Elementary School, Cascade Elementary
School, Renton Park Elementary School and Benson Hill Elementary School
connection to KEC via Nelsen Middle School and Renton City Hall
C. Project Description
Provide fiber optic network connections from Lindbergh High School (LHS),
Spring Glen Elementary School (SGES), Cascade Elementary School (CES),
Renton Park Elementary School (RPES) and Benson Hill Elementary School
(BHES) to Kohiwes Education Center(KEC)via existing fiber from Nelsen
Middle School (NMS) to old Renton Fire Station 13 where there is existing fiber
to Renton City Hall (RCH) where there is existing fiber to Kohiwes Education
Center.
Install a 96 count single mode (SM) fiber backbone cable from the LHS master
distribution frame (MDF)to NMS MDF. Install a 12 count SM fiber cable from
the SGES MDF to an aerial splice on the adjacent LHS backbone fiber. Install a
24 count SM fiber cable from the CES MDF to an aerial splice on the LHS
backbone fiber at SE 164th St. and 116th Ave. SE. Install a 24 count SM fiber from
• the RPES MDF to an aerial splice on the LHS backbone fiber at SE 168th St. and
126th Ave. SE. Install a 48 count SM fiber from the BHES MDF to an aerial
splice on the LHS backbone fiber at SE 164th St. and 113th Ave. SE.
D. Lead Agency / Project Manager
Renton School District/Steve Lewey
E. Participating Agencies
Renton School District, City of Renton.
II. Physical Description of Project
A. Project Route
Segment A: LHS backbone
From the LHS MDF through about 1,100' of existing entrance conduit to a PSE
pole on the SE corner of SE 164th St. and 128th Ave. SE, transition to aerial
through an existing riser and follow the existing PSE pole line west along SE
164th St. about 1,000' to 126th Ave. SE, south along the pole line on 126th Ave. SE
about 1,500' to SE 168th St., west on 168th St. along the existing pole line about
• 1,250' to 121st Ave. SE, north along the existing pole line about 1,500' to SE
164th St., west along the existing pole line on SE 164th St. about 4,000' to Jones
3
Ave. SE, south along the existing PSE pole line about 175' to S 27th St. and west
on the existing pole line on S 27th St about 950' to the existing pole riser serving •
NMS.
Segment B: SGES
From the SGES MDF through a new roof entrance mast about 175' to the LHS
backbone fiber on a PSE pole on the south side of S 27th St.
Segment C: CES
From the CES MDF through about 150' existing entrance conduit to a PSE pole
on the north side of the building,up the pole on an existing riser to a new aerial
conduit,west about 250' to an existing PSE pole on the west side of 116th Ave.
SE, south along the west side of 116th Ave. SE about 1,100' to the LHS backbone
fiber on a PSE pole on the NW corner of 116th Ave. SE and SE 164th St.
Segment D: RPES
From the RPES MDF through about 250' of existing entrance conduit to a PSE
pole on the north side of SE 168th St., transition to aerial through an existing riser
and follow the existing PSE pole line west along a new aerial conduit on the
existing PSE pole line about 1,600' to the LHS backbone fiber on a PSE pole on
the NW corner of SE 168th St. and 126th Ave. SE.
Segment E: BHES
From the BHES MDF through about 250' of existing entrance conduit to a PSE1111
pole on the south side of SE 188th St., transition to aerial through an existing riser
and follow the existing PSE pole line east along a new aerial conduit on the
existing PSE pole line about 550'to a PSE pole on the east side of 116th Ave. SE,
north along a new aerial conduit on the existing PSE pole line about 6,250'to a
PSE pole at SE 169th St., west along a new aerial conduit on the existing PSE pole
line about 900'to a PSE pole at 113th St. SE, north long a new aerial conduit on
the existing PSE pole line about 2,000'to the LHS backbone fiber on a PSE pole
on the NE corner of SE 164th St. and 113th Ave. SE.
B. Points of Demarcation
Lindbergh High School MDF
Spring Glen Elementary School MDF
Cascade Elementary School MDF
Renton Park Elementary School MDF
Benson Hill Elementary School MDF
Backbone Splice outside of Nelsen Middle School
•
4
• C. Facilities to be Used, Owners and Managers
Renton School District conduit system
New aerial conduit system installed by Renton School District on Puget Sound
Energy poles.
D. Project Specifications and Scope of Work
This project shall meet all the requirements of the City of Renton Public Works
Department and the King County Public Works Department, i.e. traffic control
plans, street use permits, waiver of existing underground ordinance, Renton
Business License, etc.
Route Preparation
• Work to be done during normal working hours:
Segment A: LHS backbone
1. Inventory the PSE poles on the route from the PSE pole on the SE corner of
SE 164th St. and 128th Ave. SE to the PSE pole on S 27th St about 950 of west
Jones Ave. SE, obtain the required permits and permissions, make-ready any
existing strands,provide and install a new aerial cable strand with required
support equipment according to PSE specifications and provide and lash a 1"
aerial conduit to the strand.
• Segment B: SGES
1. Provide and install a weather tight roof penetration with a reinforced 4' aerial
mast and weather head,provide and install a new aerial cable strand with
required support pport equipment according to PSE specifications and provide and
lash a 1" aerial conduit to the strand.
Segment C: CES
1. Inventory the PSE poles on the route from the PSE pole on the north side of
the building to the PSE pole on the NW corner of 116th Ave. SE and SE 164th
St., obtain the required permits and permissions, make-ready any existing
strands, provide and install a new aerial cable strand with required support
equipment according to PSE specifications and provide and lash a 1"aerial
conduit to the strand.
Segment D: RPES
1. Inventory the PSE poles on the route from the eastern most PSE pole on the
on the north side of SE 168th St. to the PSE pole on the NW corner of SE 168th
St. and 126th Ave. SE, obtain the required permits and permissions, make-
ready any existing strands,provide and install a new aerial cable strand with
required support equipment according to PSE specifications and provide and
lash a 1" aerial conduit to the strand.
•
5
Segment E: BHES
1. Inventory the PSE poles on the route from the PSE pole on the south side of
SE 188th St. to the PSE pole on the NE corner of SE 164th St. and 113th Ave. •
SE, obtain the required permits and permissions, make-ready any existing
strands,provide and install a new aerial cable strand with required support
equipment according to PSE specifications and provide and lash a 1" aerial
conduit to the strand.
Underground and Aerial Fiber Placement
• Work to be done during normal working hours:
Segment A: LHS backbone
1. Reel bare fiber test and provide test results of the customer-provided 96 count
single mode (SM) fiber cable.
2. Install the 96 count SM fiber cable from the LHS MDF through the building
entrance conduit, through the pole riser and through the aerial conduit route to
the PSE pole on S 27th St about 950 of west Jones Ave. SE. Provide a 50'
service loop in the MDF. Provide not less than100' of slack storage for every
1,000' of aerial pathway and 100' at each end of the pathway.
3. Attach a label to the 96 count SM fiber cable at each access point reading
"Renton School District contact Renton School District Information
Management Services Department".
4. Provide and install toneable mule tape along fiber cable in the underground.
Segment B: SGES •
1. Reel bare fiber test and provide test results of the customer-provided 12 count
single mode(SM) fiber cable.
2. Install a 12 count SM fiber cable from the SGES MDF up the mast to the PSE
pole line and west through the aerial conduit to the PSE pole on S 27th St
about 950 of west Jones Ave. SE. Provide a 50' service loop in the MDF.
Provide not less than100' of slack storage for every 1,000' of aerial pathway
and 100' at each end of the pathway.
3. Attach a label to the 24 count SM fiber cable at each access point reading
"Renton School District contact Renton School District Information
Management Services Department".
Segment C: CES
1. Reel bare fiber test and provide test results of the customer-provided 24 count
single mode(SM) fiber cable.
2. Install a 24 count SM fiber cable from the CES MDF through the building
entrance conduit, through the pole riser and through the aerial conduit route to
the PSE pole on the NW corner of 116th Ave. SE and SE 164th St. Provide a
50' service loop in the MDF. Provide not less than100' of slack storage for
every 1,000' of aerial pathway and 100' at each end of the pathway.
3. Attach a label to the 24 count SM fiber cable at each access point reading
"Renton School District contact Renton School District Information •
Management Services Department".
6
4. Provide and install toneable mule tape along fiber cable in the underground.
• Segment D: RPES
1. Reel bare fiber test and provide test results of the customer-provided 24 count
single mode (SM) fiber cable.
2. Install a 24 count SM fiber cable from the RPES MDF through the building
entrance conduit, through the pole riser and through the aerial conduit route to
the PSE pole on the NW corner of SE 168th St. and 126th Ave. SE. Provide a
50' service loop in the MDF. Provide not less than100' of slack storage for
every 1,000' of aerial pathway and 100' at each end of the pathway.
3. Attach a label to the 24 count SM fiber cable at each access point reading
"Renton School District contact Renton School District Information
Management Services Department".
4. Provide and install toneable mule tape along fiber cable in the underground.
Segment E: BHES
1. Reel bare fiber test and provide test results of the customer-provided 48 count
single mode(SM) fiber cable.
2. Install a 48 count SM fiber cable from the BHES MDF through the building
entrance conduit, through the pole riser and through the aerial conduit route to
the PSE pole on the NE corner of SE 164th St. and 113th Ave. SE. Provide a
50' service loop in the MDF. Provide not less than100' of slack storage for
every 1,000' of aerial pathway and 100' at each end of the pathway.
• 3. Ensure that a 100 slack loop is located on the south side of the intersection of
Petrovitsky Rd. SE and SE 116th Ave.
4. Attach a label to the 48 count SM fiber cable at each access point reading
"Renton School District contact Renton School District Information
Management Services Department".
5. Provide and install toneable mule tape along fiber cable in the underground.
Fiber Terminations and Splicing
• Work to be done during normal working hours:
1. Provide and install a 48 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the LHS MDF. Terminate fibers 1 -48 to the panel.
Provide and install LC connector type bulkheads in the enclosure.
2. Provide and install a 12 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the SGES MDF. Terminate fibers 1 - 12 to the
panel. Provide and install LC connector type bulkheads in the enclosure.
3. .Provide and install a 12 fiber capacity Corning LANScape patch panel in the
assigned, existingin
gn rack the CES MDF. Terminate fibers 1 - 12 to the panel.
Provide and install LC connector type bulkheads in the enclosure.
4. Provide and install a 12 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the RPES MDF. Terminate fibers 1 - 12 to the
panel. Provide and install LC connector type bulkheads in the enclosure.
•
7
5. Provide and install a 12 fiber capacity Corning LANScape patch panel in the
assigned, existing rack in the BHES MDF. Terminate fibers 1 - 12 to the
11111
panel. Provide and install LC connector type bulkheads in the enclosure.
6. At the splice point on the PSE pole about 950 of west Jones Ave. SE,provide
and install an aerial splice enclosure of sufficient size to splice 96 fibers.
a. Splice fibers 13 - 42 of the 96 count SM fiber running to LHS to fibers 13
-42 of the 48 count SM fiber running into the NMS MDF. This will
provide a complete connection from NMS to LHS on fibers 13 - 24.
Deadhead fibers 13 —42 of the 48 count SM fiber running to Renton Fire
Station 13.
b. Splice fibers 1 - 6 of the 12 count SM fiber running to SGES to fibers 43 -
48 of the 48 count SM fiber running into the NMS MDF. This will provide
a complete connection from NMS to SGES on fibers 43 - 48. Deadhead
fibers 43 —48 of the 48 count,SM fiber running to Renton Fire Station 13.
7. At the splice point on the PSE pole on the NW corner of 116th Ave. SE and
SE 164t St.,provide and install an aerial splice enclosure of sufficient size to
splice 24 fibers and express 72 fibers.
a. Splice fibers 1 - 6 of the 24 count SM fiber running to from CES MDF to
fibers 25 - 30 of the 96 count SM fiber running toward the NMS MDF to
provide a complete connection from CES MDF to NMS MDF. Deadhead
fibers 25 —30 of the 96 count SM fiber running to LHS.
8. At the splice point on the PSE pole on the NW corner of SE 168th St. and
126th Ave. SE, provide and install an aerial splice enclosure of sufficient size
to splice 24 fibers and express 72 fibers. •
a. Splice fibers 1 - 6 of the 24 count SM fiber running to from RPES MDF to
fibers 31 - 36 of the 96 count SM fiber running toward the NMS MDF to
provide a complete connection from RPES MDF to NMS MDF. Deadhead
fibers 31 —36 of the 96 count SM fiber running to LHS.
9. At the splice point on the PSE pole on the NE corner of SE 164th St. and 113th
Ave. SE,provide and install an aerial splice enclosure of sufficient size to
splice 48 fibers and express 48 fibers.
a. Splice fibers 1 - 6 of the 48 count SM fiber running to from BHES MDF
to fibers 37 -42 of the 96 count SM fiber running toward the NMS MDF
to provide a complete connection from BHES MDF to NMS MDF.
Deadhead fibers 37—42 of the 96 count SM fiber running to LHS.
10. Perform bidirectional, end to end OTDR tests on the 36 terminated fibers at
both 1590 nm and 1310 nm and provide the test documents to Renton School
District.
E. Fiber Apportionment
Five single mode fiber optic cables will be installed.
1. Fibers 1 - 48 of the 96 count SM fiber cable to LHS shall be owned and
maintained by the Renton School District. •
8
2. Fibers 49 - 96 of the 96 count SM fiber cable to LHS shall be owned and
• maintained by the City of Renton.
3. The 12 count SM fiber cable to SGES shall be for the exclusive use of the Renton
School District.
4. Fibers 1 - 12 of the 24 count SM fiber cable to CES shall be owned and
maintained by the Renton School District.
5. Fibers 13 - 24 of the 24 count SM fiber cable to CES shall be owned and
maintained by the City of Renton.
6. Fibers 1 - 12 of the 24 count SM fiber cable to RPES shall be owned and
maintained by the Renton School District.
7. Fibers 13 - 24 of the 24 count SM fiber cable to RPES shall be owned and
maintained by the City of Renton.
8. Fibers 1 - 12 of the 48 count SM fiber cable to BHES shall be owned and
maintained by the Renton School District.
9. Fibers 13 -48 of the 48 count SM fiber cable to BHES shall be owned and
maintained by the City of Renton.
III. Project Budget
A. Construction Budget
In consideration for the City of Renton allowing Renton School District fiber to occupy
certain portions of the City's conduit system for the useful life of the fiber, Renton
• School District agrees to pay for most costs such as but not limited to: fiber optic cable,
conduit upgrades if required, splice enclosures, fiber patch panels,miscellaneous parts
and supplies and labor to install, test and certify the fiber system. All upgrades to the
conduit system on city property and in the city right of way will be owned and
maintained by the City of Renton. Conduit on Renton School District property will be
owned and maintained by the District. At such time as the School District shall determine
that utilizing the fiber optic cable is no longer in its interest, the District shall transfer
ownership of the fiber to the City of Renton or remove the fiber from the city's conduit
system, leaving the conduits in original condition.
B. Maintenance Responsibilities and Costs, including Ongoing
Maintenance and Responsibilities for Moves.
Expected future maintenance has been broken down into the following categories. If a
maintenance issue arises that is not listed below,those costs shall be borne by the Renton
School District.
Locates
The Renton School District agrees to pay for all locates required and requested through
the Underground Utilities Locate Center(UULC) that is on Renton School District
property.
The City of Renton agrees to perform all locates required and requested through
Underground Utilities Locate Center(UULC) for the fiber and conduit installed as a
•
9
result of this agreement that is on property owned by the City of Renton and in the City
of Renton right-of-way. •
Relocation
Any and all relocations on Puget Sound Energy poles serving SGES will be borne by the
Renton School District.
Any and all relocations on Puget Sound Energy poles serving LHS, CES, RPES or BHES
will be proportionately split based on fiber ownership by the Renton School District and
the City of Renton.
Any and all relocations on Renton School District property will be borne by the Renton
School District.
Any and all relocations on City of Renton property will be borne by the City of Renton.
Repairs/Breaks
The Renton School District, acting as the Lead Agency, shall contract with a competent
and qualified vendor to provide 7x24x365, four hour response to any fiber breaks/outages
that happen on the HSSC 12 count SM fiber, the KES 24 count SM fiber and the HiES 12
count fiber. This service level agreement will require an annual premium, estimated to be
$9,000.00, to ensure services are available when needed.
IV. Apportionment of Liability
During construction, the Contractor shall be responsible for the project work and the •
project site. In the event that the project work causes or contributes to any harm, damage,
injury or loss to any person or property,whether during construction or after completion
of the project, each party shall be responsible to the extent the party is found to be at
fault.
The Renton School District shall ensure that District and all persons performing the
Work, including without limitation District's suppliers and subcontractors, maintain in
effect at all times during the Work, coverage or insurance in accordance with the
applicable laws relating to worker's compensation and employer's liability insurance
(including,but not limited to, the Washington Industrial Insurance Act and the laws of
the state in which any such person was hired), regardless of whether such coverage or
insurance is mandatory or merely elective under the law. District shall furnish to
Participating Agencies such assurance and evidence of such coverage or insurance (such
as copies of insurance policies and Certificates of Compliance issued by the Washington
State Department of Labor and Industries) as Participating Agencies may request.
The Renton School District shall maintain in full force and effect throughout the term of
this Agreement, a minimum of One Million Dollars ($1,000,000) liability insurance for
property damage and bodily injury. The City of Renton shall be named as a primary and
non-contributory additional insured on the property damage and bodily injury policies.
In satisfying the insurance requirements set forth in this section,the District may self-
insure against such risks in such amounts as are consistent with good utility practice or
shall obtain a coverage agreement through a Risk Pool authorized by Chapter 39.24 RCW •
10
which shall provide liability coverage to the District for the liabilities contractually
• assumed by the District in this Agreement. At the time of execution of this Agreement,
and prior to commencement of performance of any of the Work,District shall furnish
Participating Agencies upon request with Certificates of Insurance and any applicable
endorsement pages as evidence that policies providing insurance(or self-insurance) with
such provisions, coverage's and limits are in full force and effect.
V. Project Schedule
Task Target Completion Date 1
Fiber installation from LHS to splice Completed
Fiber installation from SGES to splice Completed
Fiber installation from CES to splice Completed
Fiber installation from RPES to splice Completed
Fiber installation from BHES to splice Completed
VI Changes or Addenda to General Terms and Conditions
This Agreement shall run concurrent with the Interlocal Agreement General Terms and
Conditions document. This document supersedes the Interlocal Agreement General
Terms and Conditions document to the extent it contains terms and conditions which
change, modify, delete, add to, supplement or otherwise amend the terms and conditions
• of the Interlocal Agreement General Terms and Conditions document.
Approvals
IN WITNESS WHEREOF, the parties hereto have executed this Fiber Optic Project
Agreement on the respective dates indicated below.
Denis Law Date
Mayor,
City of Renton
Bill Hulten Date
Chief Technology Officer
IllRenton School District 403
11
•
CITY OF RENTON COUNCIL AGENDA BILL
AI#: 4"• PI
• Submitting Data: For Agenda of:
Dept/Div/Board.. Fire/Emergency Services June 2, 2008
Staff Contact Bob Van Horne, Deputy Fire Chief Agenda Status
Consent X
Subject: Public Hearing..
Contract Approval for Scheduling, Timekeeping, and Correspondence..
Work Force Management System Ordinance
Resolution
Old Business
Exhibits: New Business
Study Sessions I
Issue Paper Information
Contract
Recommended Action: Approvals:
Legal Dept
Council Concur Finance Dept
Other
Fiscal Impact:
illExpenditure Required... 55,000 Transfer/Amendment
Amount Budgeted 77,000 Revenue Generated
Total Project Budget City Share Total Project
SUMMARY OF ACTION:
Approval of contract with Principal Decision Systems International (PDSI) for the purchase of a
scheduling, timekeeping, and work force management system and related services for the Fire and
Emergency Services Department.
STAFF RECOMMENDATION:
Approval of Principal Decision Systems International (PDSI) contract.
i
H:\FINANCE\ADMINSUP\OI_AgendaBills\2008_PDSI Scheduling Software Contract.doc
`SY O FIRE & EMERGENCY SERVICES
„ , DEPARTMENT
MEMORANDUM
DATE: May 22, 2008
TO: Marcie Palmer, Council President
Members of the Renton City Council
VIA: - Denis Law, Mayor
FROM: I. David Daniels,Fire Chief/Emergency Services Administrator
STAFF CONTACT: Bob Van Horne,Deputy Fire Chief
SUBJECT: TeleStaff Work Force/Timekeeping System Contract
ISSUE:
Should the City approve a contract with Principal Decision Systems International (PDSI)
for the purchase of a scheduling, timekeeping, and work force management system and
related services?
• RECOMMENDATION:
Staff recommends approval of the contract with PDSI.
BACKGROUND SUMMARY:
The Fire and Emergency Services Department currently uses an in-house staff scheduling
software program called Fire Work Scheduler(FWS).The program was developed in 1999 as a
stop gap measure before transitioning to a commercial,off-the-shelf,vendor supported system.
Data entry and maintenance on the current FWS is labor intensive and requires frequent manual
staff intervention. Fire Work Scheduler is also not Microsoft Vista compatible.
PDSI's TeleStaff is a vendor supported staffing software program designed specifically for public
safety agencies. TeleStaff is currently used in over 300 public agencies and is the recognized
market leader.Because of management's experience with this vendor and application
functionality, this is a sole source acquisition.The application can accommodate scheduling rules,
is remotely accessible by telephone or computer,and has predetermined levels of access. It will
also provide detailed staffing analysis and financial reports. As the Fire and Emergency Services
Department has grown, so has the need for technology that provides efficient and effective
scheduling.The need for this tool is timely and critical for the Fire Department to continue to
meet its goals and objectives.
•
To: Marcie Palmer,Council President
City Council Members
Via: Denis Law,Mayor
May 22,2008
Page 3 •
CONCLUSION:
Fire and Emergency Services Depth latent recommends that the attached contract be executed
with Principal Decision Systems International.
IDD/SB/mr
Attachment: Principal Decision Systems International Contract
cc: Bonnie Walton,City Clerk
Jay Covington,CAO
George McBride,Information Services
Bob VanHorne,Deputy Fire Chief
Linda Parks,Fiscal Director/Finance
411
•
H:\FINANCE\ADMINSUP\02_IssuePapers_memos to Council or Mayor\Memo TeleStaff Work Force Timekeeping
Contract.doc
Contract Revision Date: 12/05/06
TELESTAFF LICENSE AND ANNUAL SERVICE AGREEMENT
This Agreement("AGREEMENT")made by and between Principal Decision Systems International("PDSP)that has its principal place of
41) business at 50 Corporate Park,Irvine,CA 92606, and the City of Renton("CUSTOMER"),that has its principal place of business at Renton.
WA,for the exclusive use of Fire and Emergency Services Department shall be subject to the following terms and conditions:
Whereas,PDSI has developed a telecommunications/computer technology which consists of certain software known as TELESTAFF;and
Whereas,PDSI imposes certain license requirements on customers desirous of purchasing a license for TELESTAFF;and
Whereas, CUSTOMER wishes to contract with PDSI to: (1) implement a license to use TELESTAFF, (2) train CUSTOMER on its
configuration and use,and(3)as applicable,implement all licenses necessary to use TELESTAFF;and
Whereas, PDSI is willing to contract with CUSTOMER to:(1)grant CUSTOMER a license to use TELESTAFF,(2)train CUSTOMER on its
configuration and use,and(3)as applicable,grant all licenses necessary to use TELESTAFF;
Now,therefore,in consideration of the mutual covenants and agreements herein contained and other good and valuable consideration,the
receipt and sufficiency of which is hereby acknowledged,and intending to be legally bound hereby, PDSI and CUSTOMER do hereby agree as
follows:
1. Ownership and License of TELESTAFF
Except as provided herein at paragraph 2(b), PDSI hereby grants to CUSTOMER a license to use TELESTAFF in object code form.
CUSTOMER shall abide by the terms and conditions of this license as stated herein. The parties recognize and acknowledge that
ownership of TELESTAFF shall remain with PDSI.
2. Copyright and Proprietary Protection.
(a) TELESTAFF is owned by PDSI, and is protected by United States and international copyright laws and international trade
provisions. CUSTOMER must treat TELESTAFF like any other copyrighted material. This License and CUSTOMER's right to
use TELESTAFF shall terminate automatically if CUSTOMER violates any part of this AGREEMENT. In the event of termination
for any reason other than non-renewal of Service and Support as described herein at Section 10,CUSTOMER must immediately
return TELESTAFF and accompanying documentation to PDSI.
(b) CUSTOMER shall not:
•
(i) Modify TELESTAFF and/or merge it into another program for CUSTOMER use except by express,written permission
from PDSI. Any portion of TELESTAFF merged into another program following the express,written permission from
PDSI will be subject to the terms of this AGREEMENT;
(ii) Reverse engineer, disassemble, decompile, or make any attempt to discover the source code or methodology of
TELESTAFF;
(iii) Copy TELESTAFF for any reason other than to make one backup copy in machine-readable form for archival
purposes;
3. Execution Date. The Execution Date is defined as the date this AGREEMENT is signed by an authorized agent of CUSTOMER.
4. Term. This AGREEMENT is effective and binding upon PDSI and CUSTOMER upon the Execution Date as defined in paragraph 3
herein and shall remain in effect for a term of one (1) year, unless terminated as provided herein. On each anniversary date
thereafter,this AGREEMENT shall automatically renew for a term of one(1)year, unless otherwise terminated as provided herein or
funds are not appropriated. If funds are not appropriated, CUSTOMER will give PDSI ninety (90) days written notice prior to the
anniversary date that they are exercising their non-funding provision and both CUSTOMER and PDSI's obligations will be terminated.
Invoices will be mailed to customer prior to upcoming renewal term.
III
TS License Agreement Last Updated: 5/21/2008 Page 1 of 4
Contract Revision Date: 12/05/06
5. Product Components. The following constitutes a list of TELESTAFF components and associated fees that CUSTOMER does
hereby agree to purchase from PDSI available in connection with the use of TELESTAFF. See Appendix A for the recommended
TELESTAFF hardware specifications. •
Component Total Fee
TELESTAFF Enterprise Software License for 150 FIRE Staff Members $ 21,000
TELESTAFF Implementation Services for 150 FIRE Staff Members $ 14,620
WEBSTAFF-PDSI Hosted Setup and First Year Service for 150 FIRE $ 2,500
Staff Members
Additional Sybase Concurrent Connections Qty:8 $ 1,000
4 port Dialogic Card Qty:1 $ 1,000
Dongles(4 port)Qty: 1 $ 600
Total Initial Acquisition Cost $ 40,720
LESS 10%DISCOUNT IF AGREEMENT IS EXECUTED BEFORE JUNE 30,2008 MAKING NEW TOTAL OF$36,648
6. Pricing. PDSI agrees to the fees reflected above in paragraph 5 until June 30.2008.
7. Payments. CUSTOMER agrees that all pricing and amounts due hereunder are based on United States currency and that all
amounts remaining unpaid for more than thirty(30)days following the date of the invoice shall be subject to an interest charge at the
monthly rate of 1.5%. CUSTOMER does hereby agree to the payment terms for each component.
Component Due
TELESTAFF Enterprise Software License for 150 FIRE Staff Members Due Upon Delivery of TeleStaff CD version
2.X
TELESTAFF Implementation Services for 150 FIRE Staff Members Due Upon completion of week 1 configuration
training as described in appendix B
WEBSTAFF Setup and First Year Service for 150 FIRE Staff Members Due Upon acceptance as defined in section 8
Additional Sybase Concurrent Connections Due Upon acceptance as defined in section 8
4 port Dialogic Card Due Upon acceptance as defined in section 8
Dongles(4) Due Upon acceptance as defined in section 8
8. Acceptance: Acceptance is defined as TeleStaff works in reasonable accordance with TeleStaff user manuals and all written•
documentation.The acceptance testing period will be no longer than 60 days after the completion of configuration training.
9. Telephony Service. CUSTOMER acknowledges that the telephony capabilities included in TELESTAFF are designed to be
compatible with POTS analog phone service from a local phones services provider, and that PDSI warrants the correct operation of
the TELESTAFF telephony components only when connected to POTS analog phone lines. Should CUSTOMER attempt to connect
TELESTAFF to PBX or other digital phone services,PDSI will not warrant correct telephony behavior nor will PDSI provide support for
CUSTOMER's unique telephony solution.CUSTOMER has purchased a dialogic telephone card that hold 4 phone lines.
10. Annual Service and Support. Service and Support of TELESTAFF is provided at no additional charge during the first twelve(12)
months following the Execution Date. See Appendix C for the definition of Service and Support. CUSTOMER does hereby
acknowledge that on each anniversary of the Execution Date, CUSTOMER may renew service and support under the following
events:
Event Payment
TELESTAFF for 150 FIRE Staff Members-1st Anniversary $ 4,620
of the Execution Date and receipt of invoice
Subsequent anniversaries 3%maximum increase over previous period
Should CUSTOMER elect not to renew Service and Support on the anniversary of any Execution Date, CUSTOMER acknowledges
that any subsequent re-enrollment for Service and Support will only be accepted by PDSI after CUSTOMER cures the previous lapse
in Service and Support by paying PDSI the Service and Support fee for the lapsed periods. In addition, CUSTOMER acknowledges
that PDSI may assess CUSTOMER a Service and Support re-instatement fee that will not exceed ten percent(10%) of the Service
and Support fee for the lapsed periods. PDSI reserves the right to discontinue Service and Support of previous releases of
TELESTAFF and WEBSTAFF as defined in Appendix C.
Should CUSTOMER increase the licensed capacity of TELESTAFF,CUSTOMER acknowledge that Annual Service and Support will
increase as specified in Section 12 beginning with the next renewal period.
11. WEBSTAFF Usage. Access to TELESTAFF via the web is provided through the WEBSTAFF application hosted by PDSI. •
CUSTOMER does hereby acknowledge that on each event and for the fee specified below, CUSTOMER can renew access to
WEBSTAFF:
TS License Agreement Last Updated: 5/21/2008 Page 2 of 4
Contract Revision Date: 12/05/06
Event Payment
WEBSTAFF for 150 FIRE Staff Members-1 month after 1st $ 2,160
Anniversary of the Execution Date and receipt of invoice
41111 Subsequent anniversaries 3%maximum increase over previous period
Should CUSTOMER elect not to renew WEBSTAFF access or fail to pay the usage fee specified above in advance of the subsequent
12 month period,CUSTOMER acknowledges that PDSI will disable CUSTOMER access to WEBSTAFF.
12. Increases in License Capacity: CUSTOMER may increase the capacity of its TELESTAFF license at a future date in increments of
50 staff members for an additional fee. CUSTOMER acknowledges that increasing it's TELESTAFF license capacity will also cause
an increase in Annual Service and Support, and WEBSTAFF services(PDSI-hosted Usage or Self-Hosted WEBSTAFF License and
Annual Service and Support), if applicable. The following table shows the current pricing for all upgradeable components, however,
pricing is subject to change without notice. Increases in TELESTAFF Annual Service and Support,WEBSTAFF PDSI-Hosted Service,
and WEBSTAFF Self-hosted Annual Service and Support will be reflected at the first invoicing cycle following any TELESTAFF
License Upgrade.
Event Payment
TELESTAFF License Upgrade $ 7,500 per 50 staff members
TELESTAFF Annual Service and Support 22%of TELESTAFF License Upgrade PLUS current
Annual Service and Support amount
WEBSTAFF PDSI-hosted Usage Fee(if applicable) 15%of TELESTAFF License Upgrade PLUS current
WEBSTAFF Usage amount
WEBSTAFF Self-Hosted License Upgrade(if applicable) $ 3,000 per 50 staff members
WEBSTAFF Self-Hosted Annual Service and Support(if 20%of WEBSTAFF Self-hosted License Upgrade
applicable)
Hourly rate for Additional Training as specified in Appendix $ 200 per hour
B,ADDITIONAL TRAINING
13. Limited Warranty. PDSI WARRANTS TELESTAFF TO BE FREE FROM DEFECTS IN MATERIALS AND WORKMANSHIP UNDER
NORMAL USE AND TO OPERATE IN REASONABLE ACCORDANCE WITH TELESTAFF USER MANUALS. HOWEVER, PDSI
DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN TELESTAFF WILL MEET CUSTOMER'S REQUIREMENTS OR
THAT THE OPERATION OF TELESTAFF WILL BE UNINTERRUPTED OR ERROR FREE. THE LIMITED WARRANTY SET FORTH
HEREIN IS IN LIEU OF ALL OTHER WARRANTIES,EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
• 14. Limitation of Liability. PDSI'S ENTIRE LIABILITY AND CUSTOMER'S EXCLUSIVE REMEDIES SHALL BE THE REPLACEMENT
OF TELESTAFF UPON NOTIFICATION OF REPORTED DEFICIENCIES. IN NO EVENT WILL PDSI BE LIABLE TO CUSTOMER,
OR ANY THIRD PARTY, FOR ANY CLAIMS OR DAMAGES, INCLUDING ANY LOST WAGES, LOST PROFITS, LOST SAVINGS
OR OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES, ARISING OUT OF THE USE OR INABILITY TO USE TELESTAFF
EVEN IF PDSI HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
15. Indemnification. Each party to this Agreement shall hold harmless and indemnify the other, and its directors, officers, employees
and agents,from/for any and all liability claims, losses, and/or damages suffered by the other party,arising from or directly related to
this Agreement,which is/are attributable to the negligent or intentional misconduct of the indemnifying party. If the negligence of both
the City and PDSI is a proximate cause of any liability claims, losses, and/or damages suffered by either party, then said liability
claims, losses, and/or damages suffered shall be shared between the City and PDSI in fair proportion to their relative degree of
negligence and the right of indemnity shall apply to such proportion. In the event of joint negligence, each party shall bear its own
attorneys fees.
16. Termination. This AGREEMENT shall terminate upon the following events:
(a) In the case of an event of default(if CUSTOMER or PDSI fails to satisfy any of its respective covenants, duties or obligations
under this AGREEMENT),the non-defaulting party shall have the option to terminate this AGREEMENT. In the event of default,
the non-defaulting party shall give written notice to the defaulting party of the alleged default and give such party at least thirty
(30) days in which to cure the alleged default. If the defaulting party does not satisfactorily cure its default, the non-defaulting
party has the right to terminate upon thirty (30) days additional written notice stating the defaulting party's failure to cure the
default;
(b) By mutual consent between both parties;
17. Escrow. PDSI will provide CUSTOMER the TELESTAFF source code provided that PDSI is no longer in business and that it cannot
provide support even though CUSTOMER has remained in compliance with PDSI's Service and Support plan as defined in Section 10
above.
18. Miscellaneous Provisions.
(a) Amendments. This AGREEMENT shall not be modified or amended except by another agreement in writing executed by the
• parties hereto.
TS License Agreement Last Updated: 5/21/2008 Page 3 of 4
Contract Revision Date: 12/05/06
(b) Entire Agreement. This AGREEMENT, including Appendices A, B, and C attached hereto, supersedes all prior discussions,
understanding and agreement between the parties with respect to the matters contained herein, and constitutes the entire
agreement between the parties with respect to the matters contemplated herein.
(c) Governing Law. This AGREEMENT shall be construed and enforced in accordance with the laws of the State of Washington.
The parties agree that all disputes shall be submitted to a court of competent jurisdiction in the State of Washington.
(d) Taxes: CUSTOMER agrees to pay any tax assessed on Product Components as specified in this agreement.
(e) Notices. All notices, requests, demands and/or other communications required or permitted to be given or made by this
AGREEMENT shall be in writing and shall be delivered by commercial overnight delivery services which provides for receipt,or
mailed by certified mail, return receipt requested, postage prepaid and addressed to the parties at the addresses referenced
below. Any party may change its address for purposes of this AGREEMENT by notice in writing to the other party.
(f) No Waiver. No failure on the part of any party hereto to exercise,and no delay in exercising any right,power or remedy or partial
exercise of any right,power or remedy by any party will preclude any other or future exercise of any other right,power or remedy
or partial right,power or remedy. No express waiver of assent by any party hereto to any default in any term or condition of this
AGREEMENT shall constitute a waiver of or an assent to any succeeding default in the same or any other term or condition
hereof.
(g) Assignability. This AGREEMENT shall insure to the benefit of and be binding upon the parties hereto, their respective heirs,
successors,assigns and personal representatives.
(h) Discrimination.PDSI,with regard to the Scope of Work performed by it,will not discriminate on the grounds of sex,race,religion,
color, national origin, sexual orientation, or presence of mental, physical or psychological handicaps unless a bona fide
occupational qualification or sex in the selection and retention of employees or independent contractors, including procurements
of materials and leases of Hardware.
IN WITNESS WHEREOF,the parties have signed this AGREEMENT on the day and year first above written.
PDSI City of Renton(CUSTOMER)
By: By: •
Title: Title:
Date: Date:
•
TS License Agreement Last Updated: 5/21/2008 Page 4 of 4
,
Appendix Revision Date: 5/31/07
Appendix A—TeleStaff Minimum Hardware Specifications
PDSI DOES NOT TAKE RESPONSIBILITY FOR HARDWARE PURCHASED BY CUSTOMER
41) Following are the MINIMUM specifications required for a TeleStaff server designed to operate the TeleStaff software, database
management system and telephony components.
NOTE: The following recommended specs are for a single server running all TeleStaff components.
Server Specs:
• Processor: Intel Pentium 3 GHz or better(Dual core Processor is optimum)
• RAM: 2 GB or larger
• Hard Drive: 75 GB or larger(Note: installation requires 80 meg of HD space and to run it, requires 2.5 times the DB size)
• CD/DVD Drive: 48x
• OS: Microsoft Windows 2003 Server(must be 32-bit;not compatible with 64-bit OS)
• Optional: 17"SVGA Monitor
• Multimedia with speakers and microphone
• Keyboard and mouse '
• Hardware service: 24X7 onsite(recommended 3 years)
• OPTIONAL:V.90 Data/Fax Modem(only needed if using faxing capabilities)
• OPTIONAL: Sound card(only needed to control speed of voice in TS recording)
Telephony Components(Purchase from PDSI):
• 4-or 12-port port Dialogic Telephony system(4-port dialogic board-#D4PCIU4SW requires PCI-x slot; 12-port dialogic board-
#D120JCTLSEW is compatible with PCI-e slot).
• Telephony system dongles(4-or 12-port)
Sybase Licenses(Purchase from PDSI):
• Sybase Client database license(7 concurrent users)
• Sybase Studio database license(1 concurrent user)
PCI-x Slots: The server will require PCI-x slots to support a 4-port dialogic, sound, and fax modem cards, with room for future
expansion where necessary. USB sound cards are an option. NOTE: The recommended 4-port dialogic board is not compatible
• with PCI-e slots. The recommended 12-port board is compatible with PCI-e slots.
Phone System: Telephony features of TeleStaff are tested and compatible with the POTS analog telephone standard. PDSI does
not support department phone systems that are not compliant with this standard.
TeleStaff Performance: The specs provided are MINIMUM hardware requirements. TeleStaff performance can degrade depending
on a number of factors, including, but not limited to, number of staff members in the database, number of concurrent users, and
complexity and number of staffing rules and roster alarms. If the potential for any of these factors exists, PDSI recommends a
dual-core processor server with at least 4 GB of RAM and recommends that the City consider component distribution as
discussed below.
OPTION: Application Distribution
TeleStaff comprises multiple software applications that can operate on separate hardware devices. In some situations, improved
performance may be achieved by separating processing-intensive applications and deploying them on separate servers. Common
distribution methods include separating and deploying the Database Management System (DBMS), the business logic processing
(Middle Tier)and the Telephony components. Application distribution can occur at any time. For departments with over 1000 users,
PDSI recommends utilizing more than 1 server.
Recommended Minimum Client Machine Specs:
• Pentium IV Class CPU
• 1 Gig RAM
• 40-80 Gig Hard Drive(Note: TeleStaff databases do not take up significant HD space, but most machines come with 70+GB
by default)
• CD-ROM/DVD Drive
• Keyboard
• Mouse
• Computer sound card(If you want to hear/record voices in the TeleStaff database)
• Speakers(to hear TeleStaff recordings)
• Microphone(if you want to record voices in the TeleStaff database)
• Monitor
• Network Interface Card
III
• Windows 2000 or XP
TS License Agreement Appendix A Last Updated: 5/21/2008 Page 1 of 2
Appendix Revision Date: 5/31/07
The customer may connect additional PCs to the TeleStaff system by installing the TeleStaff client software(included)provided they are
connected to the TeleStaff system by a network using the TCP/IP protocol.
•
•
•
TS License Agreement Appendix A Last Updated: 5/21/2008 Page 2 of 2
Appendix Revision Date: 10/03/06
Appendix B—TELESTAFF Implementation Services Partnership Agreement
•
IT IS EXTREMELY IMPORTANT THAT CUSTOMER READ AND UNDERSTAND THE FOLLOWING:
For the fee for Implementation Services specified in paragraph 5 of this AGREEMENT, PDSI will train CUSTOMER staffing
administrators on the operation of TeleStaff and will train CUSTOMER on how to configure the TeleStaff system using CUSTOMER
data. The following steps comprise a summary of the TeleStaff Implementation Services. NOTE: This Appendix outlines the
recommended approach to the implementation process, based on PDSI's experience with its customers. Because of the highly
configurable nature of TeleStaff, there may need to be changes to the Implementation Process and Services described below. (NOTE:
A PROJECT PLAN DETAILING SPECIFIC CUSTOMER DELIVERABLES, MILESTONES, AND SCHEDULE; AND A PROJECT
CHARTER DETAILING CUSTOMER PROJECT SCOPE, OBJECTIVES, ASSUMPTIONS, RISK ASSESSMENT, DELIVERABLES,
PROJECT TEAM AND ROLES/RESPONSIBILITIES WILL BE DEVELOPED BY CUSTOMER AND PDSI DURING THE PROJECT
PLANNING STAGE.)
PROJECT INITIATION: The PDSI Customer Sales Representative transfers all pertinent CUSTOMER information gathered during
the sales process to the PDSI Customer Account Manager(CAM). The CAM is a project manager who is
responsible for guiding the CUSTOMER through the implementation process. However, the CUSTOMER
IS ULTIMATELY REPONSIBLE FOR A SUCCESSFUL IMPLEMENTATION,which includes allocating the
appropriate resources. Once the information has been transferred,the CAM will send the CUSTOMER an
Implementation Welcome Packet containing an overview of the Implementation Process and information on
how to prepare for TeleStaff.
PROJECT PLANNING: A PRE KICK-OFF CALL with the CAM, Sales Representative, and CUSTOMER SPONSOR will be held to
discuss project scope, project objectives, expectations regarding product functionality, roles and
responsibilities of the project team,expectations of the project lead, resource planning, and implementation
process. This meeting is very important to help ensure the appropriate resources are assigned to the
CUSTOMER Project team and that the scope of the project is accurately defined. In addition, the
CUSTOMER organization structure will be discussed to determine how many configurations the
CUSTOMER data will require, and whether a single or multiple databases is recommended. Where there
•
are multiple departments with distinct rules, each department will require a separate configuration. Unless
there is true resource sharing (on a daily basis)multiple databases(where there are multiple departments)
' is recommended.
After the call, a sample Project Charter and Project Plan will be provided to the CUSTOMER (if
CUSTOMER has not already created one)to review and complete as soon as possible. The CAM and the
CUSTOMER will hold multiple PROJECT PLANNING calls to refine the Project Charter and Project Plan.
PROJECT KICK-OFF: The CAM and CUSTOMER Project Team will hold a KICK-OFF CALL to review the Project Charter and
Project Plan,with particular focus on project scope,objectives, product functionality, project team roles and
responsibilities, and a roadmap for the implementation. Dates for CONFIGURATION TRAINING(S)will be
discussed. CUSTOMER will provide CAM Daily Detail Roster Sheets BEFORE DATA COLLECTION.
Project Plan and Project Charter will be finalized and signed-off before data collection.
DATA COLLECTION: This phase begins with a DATA COLLECTION Web Conference call with the CAM and the Project Team,
during which the CAM will instruct the Project Team on how to collect, organize, and format pertinent
CUSTOMER data for the creation of the TELESTAFF database. During the call, the CAM will also review
organization structure with the CUSTOMER. Within 2-4 weeks after this call, the CUSTOMER will provide
to the CAM a cross-section of data(as directed),which the CAM will use to create a database. In addition,
the CAM will instruct CUSTOMER on how to analyze and document their staffing rules. Lastly, the CAM
will direct CUSTOMER to review the Module I Training(watch video and review training manual)which can
be downloaded from the Client Area of PDSI website). In order to understand basic TELESTAFF
functionality and terminology, it is imperative that every member of the Project Team reviews this tutorial
BEFORE DATABASE REVIEW.
DATABASE REVIEW: Once PDSI receives all pertinent data from the CUSTOMER,the CAM will create a TELESTAFF database.
The CAM, CUSTOMER, and a CONSULTING PRODUCT SPECIALITIST assigned to the CUSTOMER
implementation through to Go-Live will review the initial database (via Web Conference). The
CONSULTING PRODUCT SPECIALIST will make recommendations to the CUSTOMER as to how to
rework the database to accurately reflect the CUSTOMER organizational structure. The CUSTOMER will
then spend time re-working the database, in accordance with the CONSULTING PRODUCT
IIISPECIALIST'S instructions.
TS License Agreement Appendix B Last Updated: 5/21/2008 Page 1 of 2
. I
Appendix Revision Date: 10/03/06
DATABASE REVIEW
(CONT'D): Once the appropriate structure is determined, the CUSTOMER will add all data to the spreadsheet, ready
for final database creation. This process of review and rework, which will be guided by the CAM and
CONSULTING PRODUCT SPECIALIST, will continue until the database is signed off by the
CONSULTING PRODUCT SPECIALIST and the CUSTOMER.
PDSI will ship any TELESTAFF hardware (that was purchased through PDSI —dialogic telephony cards,
dongles,etc.)to the CUSTOMER and provide the necessary installation documentation.
PRE-CONFIGURATION: The CONSULTING PRODUCT SPECIALIST will work with CUSTOMER via Web Conference calls(2-3)to
perform basic set up and configuration of the CUSTOMER data. The CONSULTING PRODUCT
SPECIALIST will train the CUSTOMER on setting up the database, and after each call, the CUSTOMER
will apply the acquired knowledge and do the setup tasks.
HARDWARE SET-UP: Prior to CONFIGURATION TRAINING, CUSTOMER must have TELESTAFF server and software installed
and functional.
CONFIGURATION
TRAINING: For each configuration required (determined during planning), CUSTOMER must dedicate appropriate
resources to TWO CONSECUTIVE WEEKS of configuration training. The purpose of the
CONFIGURATION TRAINING is to train the CUSTOMER on how to configure their data, have the
CUSTOMER actually configure the data,and begin testing the configuration.
Week 1: CONFIGURATION-The CUSTOMER will attend 5 consecutive days of configuration training at
PDSI's training facility in Irvine,CA(9 a.m.to 5 p.m.).All travel expenses are CUSTOMER'S responsibility.
The CUSTOMER must assign the Project Lead, Staffing Expert, and a maximum of two other Subject
Matter experts (including Union Representative, if necessary)to attend Configuration week. The CAM will
work with the CUSTOMER to determine the appropriate resources to attend CONFIGURATION
TRAINING. During this week, the CONSULTING PRODUCT SPECIALIST will work with the CUSTOMER
to configure the CUSTOMER data.
Week 2: CONFIGURATION FOLLOW-UP - There will be up to 4 half-day (4-hour) Web Conferences
(Tues — Fri) (a.m. or p.m.) (maximum of 16 hours) with the CONSULTING PRODUCT SPECIALIST to
help the CUSTOMER to complete and test the configuration. If the 16 hours allotted for this week are not
used,they do not roll over into subsequent phases. In addition,during this week,CAM will conduct a"Train•
the Trainer" session with CUSTOMER (review of Advanced TELESTAFF training) to help prepare
CUSTOMER for end-user training.
TESTING AND
END-USER TRAINING: Once TELESTAFF is fully configured by CUSTOMER, rigorous system testing must be undertaken by
CUSTOMER. SYSTEM TESTING must include testing of all components that CUSTOMER needs for Go-
Live, which may include: phones, Contact Manager, Line Manager, Task Manager, E-mail Manager, Fax
Manager, and the Gateway (in the case that the system is interfacing with a Third-party application).
CUSTOMER will be responsible for creating a testing plan, assigning super users to test the system,
creating test scripts, and conducting any configuration re-work necessary to get the system ready.
CUSTOMER is also responsible for end-user training (including creating a training plan, creating training
documentation, and conducting super-user and end-user training classes). During the testing/training
phase, the CONSULTING PRODUCT SPECIALIST will be available to support this process for a
maximum of 20 hours, which must be scheduled IN ADVANCE. This allotted 20 hours of CONSULTING
PRODUCT SPECIALIST support will expire within a certain time frame(to be determined and agreed with
CUSTOMER during planning and added to the project Charter) and, if not used by CUSTOMER, will not
roll over after this period.
PREPARING FOR
GO-LIVE: An additional 8 hours with a CONSULTING PRODUCT SPECIALIST will be scheduled the week before
Go-Live,which will be coordinated with your CAM.
ADDITIONAL TRAINING: Any scheduled training time with a CONSULTING PRODUCT SPECIALIST (in addition to what is
listed above) will be charged as specified in Section 12, plus expenses incurred. For further
information on additional SUPPORT FROM A CONSULTING PRODUCT SPECIALIST that can be
purchased from PDSI,please contact your Customer Account Manager.
SYSTEM GO-LIVE: Go-live is typically in 2 stages: parallel processing for 28 days, then full Go-Live. At Go-Live, CAM and
PROJECT TEAM will review the PDSI TeleStaff Help Desk procedures. From this point forward, the Help
Desk will be the first point of contract for technical issues with TELESTAFF and the CAM will serve as the
Customer Service contact for CUSTOMER.
TS License Agreement Appendix B Last Updated: 5/21/2008 Page 2 of 2
d
Appendix Revision Date: 10/03/06
Appendix C—Annual Service and Support
0 All Software Errors reported by CUSTOMER shall be resolved as set forth below. Initial response by PDSI will be based upon CUSTOMER's
full description of the problem. Resolution response will be based upon the priority assigned by PDSI as defined below. If CUSTOMER
determines that a Software Error exists,CUSTOMER shall notify PDSI by telephone or through PDSI's web portal.Telephone notification will be
made to PDSI's support line at (800) 850-7374. Web Portal is accessed at http://supoort.odsi-software.com/. Please contact your Customer
Account Manager for a unique login ID and password.
"Normal Business Hours" are 7:00 AM through 6:00 PM (Pacific Standard Time), Monday through Friday, excluding holidays and other office
closures(notification of which will be provided to CUSTOMER).
The main support line will be answered either by an attendant or automated attendant at all hours. During Normal Business Hours,each trouble
report will be assigned a support ticket number. The ticket number shall be used for all subsequent inquiries relating to the original problem.
During Normal Business Hours, the attendant will ring the TeleStaff Support Department and the call will be handled according to the priority
assigned by PDSI. In the case of priority-one problems, as noted below, CUSTOMER may be able to speak directly to a TeleStaff Support
Representative if one is available. Outside of Normal Business Hours, Priority 1 support, as described in this appendix,will be made available
through a pager system.The phone number is 800-850-7374.Priority 1 support is available 24 hours per day,7 days per week to CUSTOMER's
with LIVE status. All other problems will be handled on a callback basis or via e-mail. If requested or so stipulated in the response time criteria
below, a PDSI representative will return the call or e-mail in a manner consistent with the priority and order in which the call was received.
CUSTOMER shall make every effort to respond to PDSI in a timely fashion when requests are made to follow-up calls or additional
documentation on the reported problem.
Priorities are assigned as follows:
Priority One
_Hours of Availability: 24 hours/day,7 days/week
Description: A critical software error that severely impacts the ability of CUSTOMER to perform daily, necessary automated
staffing functions(TeleStaff is down). This level of priority is only available to CUSTOMER's that are using TeleStaff
in a production environment(LIVE accounts ONLY).
Initial Response: During Normal Business Hours, immediate response if a Support Representative is available. Otherwise, PDSI will
respond with a call back within one hour. Outside of Normal Business Hours(including holidays), PDSI will respond
with a call back within two hours.
Resolution Response: PDSI will work aggressively to provide CUSTOMER with a workaround solution or to completely resolve the problem.
Notification: It is the responsibility of CUSTOMER to alert PDSI of a possible Priority-One issue. PDSI will update CUSTOMER of
• progress frequently during problem resolution and notify CUSTOMER once the workaround has been provided or the
_problem has been resolved.
Priority Two
Hours of Availability: Monday through Friday,7:00 AM to 6:00 PM,Pacific Standard Time.
Description: A non-critical software error,which prevents the user from performing a data entry or system administration function.
These do not include cosmetic, documentation, or reporting problems. These also do not include questions or
inquiries regarding the operation of the software or its installation and training.
Initial Response: During Normal Business Hours, PDSI will respond with a call back or e-mail reply within three hours. Outside of
Normal Business Hours(including holidays),PDSI will respond with a call back or e-mail reply the next business day
Resolution Response: PDSI will provide a workaround for CUSTOMER when possible. PDSI will provide a problem resolution in the form of
an Upgrade or modification to the Software in an upcoming Update.
Notification: PDSI will notify CUSTOMER when a workaround has been provided or the problem has been resolved.
Priority Three
Hours of Availability: Monday through Friday,7:00 AM to 6:00 PM,Pacific Standard Time.
Description: All other software or documentation errors not described above. These include but are not limited to:
• Reporting errors or calculation problems
• Documentation inaccuracies
• Cosmetic issues
• Misspellings
• Product Enhancement requests
• Questions or inquiries relating to TeleStaff Software functionality,system administration or installation
Initial Response: PDSI will respond to these items if specifically requested to do so at the time of the request. If a reply is requested,
PDSI will respond within an average of twenty-four(24)hours during Normal Business Flours.
Resolution Response: PDSI will correct documentation errors in upcoming releases of the documentation.
Notification: If requested, PDSI will notify the CUSTOMER when a workaround has been provided or the problem has been
resolved.
•
TS License Agreement—Appendix C Last Updated: 5/21/2008 Page 1 of 2
Appendix Revision Date: 10/03/06
TeleStaff Enhancements
The TeleStaff version number consists of three(3)numbers that define the type of product release.The format of the Tele Staff
version number is:
Version X.YZ where
Changes in X represents a significant change in the product functionality(Major Release)
Changes in Y represents an enhancement to the product that increases functionality within the existing Major release and is
typical of an evolving product(Enhancement Release)
Changes in Z represent a minor change to the program to accommodate a software error or cosmetic change(Update Release)
Under the TeleStaff Service and Support plan, CUSTOMERS will receive Update Releases and Enhancement Releases as
they become available at no additional charge.Major Releases will be available for a additional fee.
PDSI will support previous releases for two(2)years after their initial release date.
•
1111
TS License Agreement—Appendix C Last Updated: 5/21/2008 Page 2 of 2
CITY OF RENTON COUNCIL AGENDA BILL �/J
AI#: 6• !(.
• Submitting Data: May 23, 2008 For Agenda of: June 2, 2008
Dept/Div/Board.. Human Resources
Staff Contact Nancy Carlson, HR Administrator Agenda Status
Consent
Subject: Public Hearing..
Setting compensation at step "E" of grade m30 for the Correspondence..
new Risk Manager Ordinance
Resolution
Old Business
Exhibits: New Business
Issue Paper Study Sessions
Resume Information
Recommended Action: Approvals:
Council concur Legal Dept
Finance Dept
Other
Fiscal Impact: None
Expenditure Required... Transfer/Amendment
Amount Budgeted Revenue Generated
Total Project Budget City Share Total Project..
•SUMMARY OF ACTION:
After advertising for the Risk Manager position for more than seven weeks, the City received
only eight applications, three of which were considered qualified for the position. All three
candidates were interviewed and it was clear that Ms. Robertson was highly qualified and the
right fit for the City.
In order to provide Ms. Robinson with an increase to her current salary we will need to place
her at the "E" step of the m30 salary grade. The Risk Manager was budgeted at the "E" step
in the 2008 budget. Therefore, there will be no impact to the budget.
STAFF RECOMMENDATION:
Approve appointment of the new Risk Manager at the "E" step of the m30 salary range.
•
Rentonnet/agnbill/ bh
f Y ot HUMAN RESOURCES DEPARTMENT
MEMORANDUM
DATE May 22, 2008
TO: Marcie Palmer, Council President
Members of the Renton City Council
VIA: Dennis Law, Mayor
i
FROM: Nancy A. Carls. ;11 * Administrator
SUBJECT: Approval to Hire Risk Manager at"E" Step of
Salary Grade m30.
ISSUE:
Should the council set the new Risk Manager's compensation at Step "E"of salary grade m30?
RECOMMENDATION:
In recognition of the Robin Robertson experience and background it is recommended that she be
• placed at Step "E"of salary grade m30.
BACKGROUND:
The Risk Manager is a new position for the City that was first funded in the 2008 budget.
Under the supervision of the HR Administrator, the Risk Manager is responsible for Worker's
Compensation and general liability claims, two programs that are self funded by the City with a
combined budget of approximately$2.4 million dollars.
Our recruitment for this position opened on March 12, 2008 and did not closed until May 2,
2008. During that time we received eight applications however, only three of the applicants met
the minimum qualifications for the job. All three candidates were interviewed and it was
apparent that Ms. Robertson is extremely qualified for this position. Ms. Robertson has worked
in the field of Risk Management since 1987. She has extensive experience in reverse setting,
data collection and analysis, and building model educational programs that facilitate change.
In addition to her experience in Risk, Ms. Robertson has a Masters Degree in Education. She has
developed numerous programs for her current employer that cover not only risk management and
quality issues, but many other subjects offered by Human Resources.
In order to provide Ms. Robertson with at least a 5% increase above her current salary,we will
need to place her at the"E" Step of the m30 salary grade. This position was funded in the 2008
budget at the"E" Step and will require no additional funding in the 2008 budget.
CONCLUSION:
Approve placement of new Risk Manager at the "E" step of the m30 salary range.
_ _ I
•
fi
•
Alk
13 151 ` SEBELLEVUE,WA 98007 •
425-746-8408(H)
(MSGOOD 123 @NEYZERO.COM)
ROBIN T. ROBERTSON, M ED
EMPLOYMENT HISTORY
Catholic Community Services/Catholic Mutual Group 3/99-Present
Director of Risk Management
Duties include:all aspects of risk management,insurance procurement and renewal as well as
broker relations,reserve setting,data collection and analysis,operations,contract review,
regulatory affairs, budget,policy and procedure development, claims management and
negotiation,workers compensation,diversity training development,strategic planning,
disaster planning,staff development and training,all aspects of quality assurance,web.
training development,budget and supervision and staff development.
Overlake Hospital Medical Center 2/97-2/99
Director of Risk Management
Duties included:all aspects of risk management, claims management,mediation with
settlement authority,educational development, investigations on all levels,develop and
implement patient advocacy program,supervised IRB,regulatory affairs,JCAHO process,
policy and procedure development and oversight, Board presenter.
Group Health Cooperative 1/87-3/97
Service Quality/Risk Management
Duties included:risk prevention,manage internal investigations of medical staff quality of
care complaints. Provide facilitation and short term counseling for all levels of staff on
internal and external complaints.Identify service trends and create model educational
programs that facilitate change. Manage investigation of consumer complaints and facilitate
all levels of investigation process.Supervise departmental staff.
EDUCATION
M.Ed 2000 Western Washington University
AFFILIATGIONS
WHCRMS-
ASHRMS
0
•
CITY OF RENTON COUNCIL AGENDA BILL
AI#: . 0.
• Submitting Data: For Agenda of:
Dept/Div/Board.. Community Services Dept., June 2, 2008
Human Services Division
Staff Contact Karen Bergsvik, ext.6652 Agenda Status
Consent X
Subject: Public Hearing..
Community Development Block Grant (CDBG) Oo .
Orddrinnanancndence.ce
Entitlement Status and Agreement Resolution
Old Business •
Exhibits: New Business
Issue Paper Study Sessions
Joint Agreement Information
Recommended Action: Approvals:
Council concur Legal Dept
Finance Dept X
Other
Fiscal Impact:
Expenditure Required... Transfer/Amendment
Amount Budgeted $486,207 Revenue Generated
Total Project Budget $486,207 City Share Total Project..
SUMMARY OF ACTION: The City currently receives funds for the Community Development Block
Grant(CDBG)program via a three-year joint agreement with King County that expires in December
2008. Therefore, the City is now free to decide whether to renew the agreement or choose a different
method by which it receives CDBG funds,beginning in 2009. There are three options, as follows:
1. The City may receive funding directly from the Department of Housing and Urban Development
(HUD)-this is called a direct entitlement. This option would result in a$144,000 increase in
2009 CDBG funds. •
2. Renew the joint agreement with King County. Federal Way, Shoreline, and Renton have
populations over 50,000 and have a separate joint agreement with King County that defines who
does what, and at what cost. The three cities are also members of the King County CDBG
Consortium.
3. The City may also receive CDBG funds as a member of the King County CDBG Consortium,
without the joint agreement. The other cities with populations of less than 50,000 collectively
have an agreement with King County as to who does what, and at what cost.
The overall CDBG allocation is based on HUD population data for the City of Renton. However,the
population increase from the Benson Hill Annexation will not be reflected in the City's overall CDBG
allocation until 2011, when HUD plans to update its population data. There is no compelling reason to
become a direct entitlement city at this time. The City can reconsider its decision in three years, when
this Agreement will be renewed. (Note: Resolution 3763,adopted 8/1/2005,approved the"2006-2008 funding years,
and thereafter as the Agreement may be extended.")
STAFF RECOMMENDATION:
Approve a joint agreement with King County, Federal Way, and Shoreline for Community
Development Block Grant (CDBG)program funding and authorize the Mayor and City Clerk to
sign the agreement.
C:\DOCUME-1\BWalton\LOCALS—1\Temp\directentitlementagendabill FINAL 1.doc
• k( Y
� „
COMMUNITY SERVICES DEPARTMENT
O
♦ � ® •
�N�o�
MEMORANDUM
DATE: May 19, 2008
TO: Marcie Palmer, Council President
Renton City Councilmembers
VIA: 5` Denis Law, Mayo
FROM: Terry HigashiyamCommunity Services Administrator
STAFF CONTACT: Karen Bergsvik, Human Services Manager, x6652
SUBJECT: Community Development ment Block Grants
ISSUE: How will the City of Renton receive funds for the Community Development Block
Grant (CDBG)program, beginning in 2009? The City has three choices:
1. Receive funds directly from the Department of Housing and Urban Development(HUD)
—this is called a direct entitlement.
2. Renew the joint agreement with King County. Federal Way, Shorelineand Renton have
• populations over 50,000 and have a separate joint agreement with King County that
defines who does what, and at what cost. The three cities are also members of the King
County CDBG Consortium.
3. Receive funds as a member of the King County CDBG Consortium, without the joint
agreement. The other cities with populations of less than 50,000 collectively have an
agreement with King County as to who does what, and at what cost.
BACKGROUND: Renton currently has a three-year joint agreement with King County that
expires in December 2008.
It is estimated that Renton will get $486,206 for its CDBG allocation in 20081. $47,710 is for
public services, $47,710 is for planning and administration, and $193,501 is for capital. Five
percent ($23,371) is set aside for the Housing Stability Program.
Renton would get approximately $144,000 more in 2009 by becoming a direct entitlement2 city.
A summary of the differences between receiving funds via direct entitlement,joint agreement or
the King County CDBG Consortium are outlined below. Further details on the differences
between each option are listed on the attached table.
• ' $455,407 is the allocation.Program income is$12,019 and recaptured funds are$18,781.Total is$486,207.
2 This would be an additional$46,008 in Planning and Administration;$22,758 in Public Services;and$75,782 in
Capital.This is based on the 2008 estimated CDBG allocation.
H:\HS 08\Legislative\Direct Entitlement\entitlementissuepaper FINAL.doc
1
Toni Nelson,Council President
Renton City Councilmembers
May 19,2008
p.2 of 3
•
1. Direct Entitlement
Advantages:
• Renton would control its CDBG program—and would have autonomy in decision-
making, as long as the federal regulations are followed.
• Funds are received several months sooner, as they do not need to flow through King
County prior to coming to Renton. This helps the agencies that receive CDBG funding. In
2007 it took nine months for agencies to get contracts because of the County process.
Agencies still do not have 2008 contracts.
• The City would not have a direct working relationship with King County—there have
been audit findings for the County CDBG program, and staff shortages.
• Renton would decide whether to continue to fund the deferred home loan program or the
Housing Stability Program. Funding now comes off the top of the allocations, and Renton
doesn't have a choice. Further,the City would have the option of contracting with King
County to continue the deferred home loan program for Renton residents.
• The City can control the amount of staff work to be done, by its choice of projects to be
funded.
Disadvantages:
• The City has more planning responsibilities—a Consolidated Plan must be done every
five years and it is estimated to cost around $40,000. A plan would need to be in place
111
and approved by HUD, by November, 2008.
• The City has more administrative work—inputting data into HUD's system, monitoring
projects, and reporting requirements.
• If funding from HUD decreases, the amount of funding Renton receives to administer the
programs will also decrease, but City would still have the same CDBG requirements.
• The City would need to contract separately with an agency for the Housing Stability
Program to be available to Renton residents.
2. Joint Agreement
Advantages:
• King County staff is responsible for compliance with federal regulations.
• No changes need to be made in Renton as to how CDBG operates.
• Renton gets to allocate Renton's funding to projects—subject to the terms of the
agreement.3
• King County has offered Renton the same favorable terms as the current agreement. The
three joint agreement cities pay less than the other cities to King County for
administering the funds.
3 Limited to funding four public service projects and two capital projects per year,of which one can trigger Davis- •
Bacon(prevailing wages).Funds allocated to regional projects funded by the Consortium are exempt.
H:\HS 08\Legislative\Direct Entitlement\entitlementissuepaper FINAL.doc
p.2
Toni Nelson,Council President
Renton City Councilmembers
May 19,2008
p.3of3
•
Disadvantages:
• The City does not have control over the CDBG program. King County staff decides what
gets done, and by whom.
• The City is subject to King County's timing in terms of when contracts get done.
Agencies still do not have contracts for 2008, which means that they expend their own
funds until King County reimburses them.
3. Member of the King County Consortium
Advantage:
• Renton pools its CDBG funds with other cities in South King County—and the South
King County members of the Consortium make the funding recommendations for South
King County. The City will no longer be responsible for the allocation of CDBG funds.
Disadvantage:
• The City does not have funds to allocate. The Housing Repair Assistance Program would
need to apply for capital funds, and compete for that funding. It may or may not be
recommended for funding. All of the planning and administration funds would go to King
County. Currently a CDBG contract specialist position is funded 60%with CDBG
Planning and Administration dollars and 40%by General Fund. Another source of
• funding would need to be found, as a full time position is needed to monitor the 20
agencies that the city currently funds out of the general fund.
It is not known what effect the annexations will have on the City's overall CDBG allocation.
HUD plans to update population data in 2011.
CONCLUSION:
The staff recommends option 2: Renew the joint agreement with King County. There is no
compelling reason to become a direct entitlement at this time. The increased funding will bring
an increase in responsibilities—and at this time Human Services staff does not have the capacity
to take on additional projects. The potential impact of the Benson Hill Annexation is unknown;
this will give the staff time to deal with the annexation issues. The City can reconsider this
decision in three years, when the joint agreement will be renewed.
Attachments
c: Jay Covington,Chief Administrative Officer
•
H:\HS 08\Legislative\Direct Entitlement\entitlementissuepaper FINAL.doc
p.3
Renton's Options for Participating in the
Community Development Block Grant Program (CDBG)
Issues Direct Entitlement Joint Agreement King County CDBG
Consortium
Local Control • City selects eligible • City selects eligible • Funds are pooled and
projects. Other direct projects, within allocated in two
entitlement cities in King parameters of agreement subregions (North/East
County have opted not to (four public service and South)
fund certain types of agencies, and two capital
projects, to minimize the projects, of which one can • Priorities are set by two
impact on City staff. trigger Davis-Bacon subregional working
(prevailing wages) groups
■ Projects must comply with
Renton Consolidated Plan • Projects must comply with • City can participate on the
and policies King County CDBG working group
Consortium Consolidated
Plan and policies • Selection of projects done
by the Joint
Recommendations
Committee (JRC)
Overall • Renton staff administers • King County administers • King County administers
administration all projects. capital projects all projects.
■ All CDBG capital • Renton staff administers
construction projects public service projects and
receive funding from Housing Repair •
numerous sources. Assistance Program
Renton's responsibilities in
these projects are • Renton staff monitors for
negotiated with the other compliance with City's
funders. Our Affirmative Action statutes
responsibilities may
include:
1) Davis-Bacon:
Monitoring &
maintaining records
2) Affirmative action
3) Construction
monitoring
4) Identifying the
contractors that need
to hire low-income
persons
5) Relocation:
determining if
payment applies.
Calculating and
administering
payment
6) Environmental •
Review—can include
preparation of maps,
special studies,
public notices
Issues Direct Entitlement Joint Agreement King Cty CDBG Consortium
7) Compliance with
National
(Overall Environmental
likont'd)
dministration Protection Act
(NEPA) and related
laws (Endangered
Species Act, Historic
Preservation, sole
source aquifers,
flood plain
management,
environmental
justice, Clean Air Act
Staff • City staff is responsible • City staff is responsible • King County staff has all 1
responsibilities for: for: responsibility.
1) Consolidated Plan. 1) Conducting a Needs
HUD mandates it must Assessment and
contain the following developing local
elements: strategies to address
✓ Community profile priority needs.
✓ Citizen participation 2)Submitting Renton
plan strategies to King
✓ Analysis of
impediments to fair County and participating
housing in development of
,./ Needs Assessment Consortium strategies
✓ Resources available 3)Reviewing projects for
• ✓ Strategic Plan eligibility, with
✓ One year Action Plan assistance from King
2) Review of projects for County
eligibility
✓ Financial feasibility • King County coordinates
✓ Potential regulatory with other funders
and contracting
issues
✓ Housing
requirements
3) Coordination with other
funders
Reporting • The City is responsible for • The City submits • King County is
requirements collecting performance performance reports to responsible for reports.
data, compiling data into King County for the public
correct format for HUD, service agencies and the
and inputting data to HUD. Housing Repair
Assistance Program.
Financial • The City is responsible for • The City is responsible for: • King County is
requirements all accounting and financial 1) Processing quarterly responsible for accounting
management. This payments to public and financial management
includes: service agencies
• 1) Submitting quarterly
cash transaction 2) Submitting vouchers
to King County for
reports to HUD, payment
using the Integrated 3) Submitting quarterly
HAI-IS 08\Legislative\Direct Entitlement\attachmenttoissuepaper FINAL.doc
p.2
Issues Direct Entitlement Joint Agreement King Cty CDBG Consortium
Disbursement and reports and an
Information System annual report to King
(Financial (IDIS) County
requirements 2) Submitting annual 4) Monitor expenditures
cont'd) report on individual 5) Track program
projects, and income and
expenditures recaptured funds
3) Comply with OMB A- 6) Comply with OMB A-
122 audit 122 audit
requirements requirements
4) Monitor expenditures
5) Track program
income and
recaptured funds
Audits • HUD conducts annual • King County conducts • King County is
performance and financial annual performance and responsible for HUD audit
review of CDBG program financial review of CDBG findings
program
■ The City is responsible for
any state or federal audit • The County is responsible
findings for HUD audit findings
■ The City is responsible for
any state audit findings
Level of City • Estimated to be 1.5 FTE • .60 CDBG contract • Would eliminate the City's
staffing specialist .6 CDBG position fundin•
Housing • Renton can contract • This comes off the top of • Residents can access the
Stability directly with a non-profit the Consortium allocation. program by calling 211.
Program— agency for this program. It is allocated and
move-in and administered by King
eviction County. Renton residents
prevention use this program
program that extensively. They access
provides the program by calling
assistance to 211.
renters and
homeowners
in danger of
losing their
housing
Deferred home • The City can opt to • The funding for this • Residents access this
loan program: contract with King County program comes off the top program by calling the
Provides no- for this service, contract of the King County King County Housing
interest loans with another jurisdiction, or Consortium allocation. Hotline.
for major home implement its own Renton residents are big
repairs to low- program. users of this program,
moderate because of the
income • If the City opts to do its coordination of the
homeowners own program it needs to Housing Repair
include: Assistance Program
1) Intakes and (which is for minor health
inspections and safety repairs).
H:\HS 08\Legislative\Direct Entitlement\attachmenttoissuepaper FINAL.doc
P. 3
•
Issues Direct Entitlement Joint Agreement King Cty CDBG Consortium
2) Developing loan
(Deferred agreements • King County does all
home loan 3) Assistance in intakes, processes
�rogram obtaining contractors applications, loans, and
cont'd) 4) Making payments to liens.
contractors
5) Putting liens on • Residents access the
properties program by calling the
6) Tracking program King County Housing
income from when Hotline.
loans are repaid
7) Obtaining release of
title when property
sold
•
H:\HS 08\Legislative\Direct Entitlement\attachmenttoissuepaper FINAL.doc
p.4
JOINT INTERLOCAL AGREEMENT •
REGARDING THE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
THIS AGREEMENT is entered into by and between King County(hereinafter the"County") and
the City of , (hereinafter the"City")
said parties to this Agreement each being a unit of general local government in the State of
Washington.
WITNESSETH:
WHEREAS, the federal government, through adoption and administration of the Housing and
Community Development Act of 1974 (the"Act"), as amended, will make available to King
County Community Development Block Grant funds,hereinafter referred to as "CDBG", for
expenditure during the 2009-2011 funding years; and
WHEREAS, the area encompassed by unincorporated King County and all participating cities,
has been designated by the United States Department of Housing and Urban Development
("HUD"), as an urban county for the purpose of receiving CDBG funds; and
WHEREAS, the Act directs HUD to distribute to each urban county a share of the annual
appropriation of CDBG funds based on formula, taking into consideration the social and
economic characteristics of the urban county; and
WHEREAS, the Act allows participation of units of general government within an urban county
in undertaking activities that further the goals of the CDBG program within the urban county;
and
WHEREAS,upon HUD approval of the joint request and cooperation agreement, a metropolitan
city becomes a part of the urban county for purposes of program planning and implementation for
the entire period of the urban county qualification, and for the CDBG program, will be treated by
HUD as any other unit of general local government that is a part of the urban county; and
WHEREAS, a metropolitan city or an urban county may be part of a consortium; and
WHEREAS, the County and the City agree that it is mutually desirable and beneficial to form a
consortium that includes other participating jurisdictions ("Consortium") to implement the terms
of this Interlocal Agreement; and
WHEREAS, the CDBG Regulations require the acceptance of the consolidated housing and
community development plan("Consolidated Plan")by participating jurisdictions; and
WHEREAS,'the County shall undertake CDBG-funded activities in participating incorporated
jurisdictions as specified in the Consolidated Plan by granting funds to those jurisdictions and to
other qualifying entities to carry out such activities; and •
CDBG/HOME Joint Interlocal Agreement 1 of 14 2009-2011
• WHEREAS, the County is responsible to the federal government for all activities undertaken
with CDBG funds and shall ensure that all CDBG assurances and certifications King County is
required to submit to HUD with the Annual Action Plan are met; and
WHEREAS, the County and the participating jurisdictions agree that it is mutually desirable and
beneficial to enter into a consortium arrangement pursuant to and authorized by the National
Affordable Housing Act of 1990, as amended, 42 USC 12701 et.seq. and 24 CFR Part 92 for
purposes of the HOME Investment Partnerships Program,hereinafter referred to as "HOME
Program", and to cooperate in undertaking HOME Program activities; and
WHEREAS, the County and the City are committed to targeting CDBG and HOME Program
funds to ensure benefit for very low to moderate-income persons as defined by HUD; and
WHEREAS, the County and the City recognize that needs of very low to moderate-income
persons may cross jurisdictional boundaries and therefore can be considered regional and sub-
regional needs as well as local needs; and
WHEREAS, the County, in conjunction with the participating jurisdictions, must submit an
Annual Action Plan to HUD,which is a requirement to receive CDBG funds; and
WHEREAS, the purpose of this Joint Interlocal Agreement, entered into pursuant to and in
accordance with the State Interlocal Cooperation Act, RCW Chapter 39.34, is for planning the
distribution and administration of CDBG, HOME Program, and other federal funds received on
• behalf of the Consortium from HUD, and for execution of activities in accordance with and
under authority of the Act:
NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING CIRCUMSTANCES
AND IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED HEREIN, IT IS
AGREED THAT:
I. GENERAL AGREEMENT
The County and City agree to cooperate to undertake, or assist in undertaking, activities
which further the development of viable urban communities, including the provision of
decent housing and a suitable living environment and expanding economic opportunities,
principally for persons of low-and-moderate income, through community renewal and
lower income housing assistance activities, funded from annual CDBG and HOME
Program funds from federal Fiscal Years 2009, 2010 and 2011 appropriations, from
recaptured funds and from any program income generated from the expenditure of such
funds.
II. DEFINITIONS
A. "JRC"means the inter jurisdictional Joint Recommendations Committee as
described in Section V of this Agreement.
CDBG/HOME Joint Interlocal Agreement 2 of 14 2009-2011
B. `Entitlement amount"means the amount of funds that a metropolitan city is IP
entitled to receive under the Entitlement Grant Program as determined by formula
set forth in Section 106 of the Act.
C. "Program income"means gross income received by the City directly generated
from the use of City CDBG funds which includes income from the Housing
Repair Program projects within the City and a pro rata share of net income
generated from float loan activity. Pro rata calculations will use the amount in II
(B).
D. "Recaptured funds"means a fund balance that remains at the close of a project
activity, cancellation of an awarded project or a repayment of funds that is
required due to determination of ineligible activity by HUD, change of use from
original grant award or sale of property.
E. "New stand-alone capital project"means a project that requires the establishment
of a new HUD IDIS activity number as opposed to an existing project where
supplemental funding is being added.
F. "Stand-alone public service project"means a project that has not been funded by
the sub-regional process utilized by those non-entitlement consortium cities
signing the King County Consortium Interlocal Cooperation Agreement for the
Community Development Block Grant Program in the applicable program year. •
A City's stand-alone public service project may include more than one
subcontract as long as only one HUD IDIS activity number is required and the
City submits all information, reports and invoices to the County as one project.
G. "Joint Agreement Cities"means CDBG entitlement cities that choose to
participate in the King County CDBG Consortium for administration of CDBG
funds as a party to this agreement.
III. GENERAL DISTRIBUTION OF FUNDS
A. The County will retain an amount equal to 10%of the City's CDBG Entitlement
plus program income each year for administration and fund management. The
remaining 10% of the City's CDBG entitlement plus program income available
for planning and administration will be allocated by the City and may be used to
plan and administer the City's CDBG projects in accordance with this agreement.
B. The County will retain an amount equal to 2% of the City's CDBG Entitlement
plus program income each year for eligible project management related costs for
the implementation of projects funded by the City.
C. Five percent of the funds available from the City's CDBG Entitlement plus
program income shall be retained for the Housing Stability Program, a public
service activity in support of homeless prevention and in support of the affordable
41)
housing requirements under the implementation of the State Growth Management
CDBG/HOME Joint Interlocal Agreement 3 of 14 2009-2011
110
Act(RCW Chapter 36.70A). The remaining 10% from the City's entitlement plus
program income available for public services will be allocated by the City in
accordance with this agreement.
D. Twenty-five percent of the funds available from the City's CDBG Entitlement
plus program income shall be retained for the Consortium-wide Housing Repair
program. The JRC may periodically review and recommend increases or
decreases to this percentage if, in its judgment, there has been a substantial change
in the Consortium's overall funding or in the need for housing repair that justifies
an increase or decrease. The remaining capital funds will be allocated by the City
in accordance with this agreement.
E. The balance of the City's Entitlement plus program income, along with any
recaptured funds from city-funded projects, may be allocated to projects selected
by the City,provided they are consistent with the provisions of Section IV below.
IV. USE OF FUNDS: GENERAL PROVISIONS
A. Funds shall be used to support the goals and objectives of the King County
Consortium Consolidated Plan.
B. Funds shall be used in accordance with the CDBG regulations at 24 CFR 570 and
all other applicable federal regulations.
• C. The City agrees to a maximum of two new stand-alone capital projects per year
with a maximum of one project that may trigger Davis Bacon annually. Capital
funds not used for these projects may be allocated to sub-regional projects by the
City unless returned by City to the sub-regional fund.
D. Public Service funds. The City agrees to a maximum of four stand-alone public
service projects per year. Funds contributed to a sub-regional public service
project would not count as part of the four stand-alone projects in this Agreement.
E. No project funding minimum is established in this agreement. Project minimums
that may be established by the JRC for the Consortium sub-regional funding shall
not be binding on the Joint Agreement cities.
V. JOINT RECOMMENDATIONS COMMITTEE
An inter jurisdictional Joint Recommendations Committee("JRC") shall be established
through the 2009-2011 Consortium Interlocal Cooperation Agreement and is hereby
adopted as part of this agreement.
A. Composition—The JRC is composed of three county representatives and eight
cities representatives.
•
CDBG/HOME Joint Interlocal Agreement 4 of 14 2009-2011
1. The three county representatives shall be King County Executive staff with •
broad policy responsibilities and/or department directors. County
representatives shall be specified in writing and, where possible, shall be
consistently the same persons from meeting to meeting.
2. Four of the cities representatives shall be from those non-entitlement
consortium cities signing the King County Consortium Interlocal
Cooperation Agreement for the Community Development Block Grant
Program.
3. The remaining four cities representatives shall be from cities that qualify
to receive CDBG or entitlement funds directly from HUD that are signing
either a Joint Agreement or HOME Program Agreement. These latter four
representatives shall have no vote on matters specific to the jurisdictions
of the King County Consortium Interlocal Cooperation Agreement for the
Community Development Block Grant Program.
4. Two of the eight cities representatives shall be rotated among the CDBG
Joint Agreement Cities. The two representatives will vote on issues
affecting Joint Agreement Cities that are specific to this agreement.
5. For the two Joint Agreement City rotating positions, the Joint Agreement
Cities will notify the County by the end of the second week in February of •
each year, who the two Joint Agreement City representatives will be for
that year. .
6. The chairperson and vice-chairperson of the JRC shall be chosen from
among the members of the JRC by a majority vote of the members for a
term of one year beginning with the first meeting of the calendar year.
Attendance of five members shall constitute a quorum.
B. The King County Executive shall appoint the three county representatives. The
participating cities of the King County Consortium Interlocal Cooperation
Agreement shall provide for the appointment of their shared representatives in a
manner to be determined by those cities through the Suburban Cities Association
or other agreed-upon mechanism for the execution of shared appointing authority.
The Suburban Cities Association or other agreed mechanism will select four
jurisdictions of varying size from among those signing this agreement, two from
the north/east sub-region and two from the south sub-region. The cities
representatives shall be elected officials, chief administrative officers, or persons
who report directly to the chief administrative officer and who have broad policy
responsibilities; e.g.,planning directors, department directors, etc. Members of
the JRC shall serve for two years, or at the pleasure of their respective appointing
authorities.
C. Powers and Duties—The JRC shall be empowered to: •
CDBG/HOME Joint Interlocal Agreement 5 of 14 2009-2011
1. Review and recommend to the King County Executive all policy matters
• concerning the Consortium CDBG and HOME Programs, including but
not limited to the Consolidated Plan and related plans and policies.
2. Review and recommend to the King County Executive the projects and
programs to be undertaken with CDBG funds and HOME Program funds,
including the Administrative Set-aside.
3. Monitor and ensure that all geographic areas and participating jurisdictions
benefit fairly from CDBG and HOME Program funded activities over the
three-year agreement period, so far as is feasible and within the goals and
objectives of the Consolidated Plan.
D. AdvisoryCommittees to JRC—In fulfillingits duty to review and recommend
projects and programs to be undertaken with CDBG and HOME Program funds,
the JRC shall consider the advice of inter jurisdictional advisory committees.
Sub-regional advisory committees,made up of one representative from each
participating jurisdiction in a sub-region that wishes to participate, shall be
convened to assist in the review and recommendation of projects and programs to
be undertaken in that sub-region. The JRC may also solicit recommendations
from other inter jurisdictional housing and community development committees.
• VI. RESPONSIBILITIES AND POWERS OF KING COUNTY
A. Notwithstanding any other provision contained in this Agreement, the County as
the applicant and grantee for CDBG and HOME Program funds has responsibility
for and assumes all obligations in the execution of the CDBG and HOME
Programs, including final responsibility for selecting and executing activities,
ensuring compliance with federal requirements and submitting to HUD the
Consolidated Plan, Annual Action Plan, and related plans. Nothing contained in
this Agreement shall be construed as an abdication of those responsibilities and
obligations.
County will bear responsibility for:
1. the HUD-related portions of program planning
2. preparing and submitting the Annual Action Plan and application to HUD
3. preparing and submitting amendments to the Annual Action Plan
4. setting up the projects in the HUD IDIS system
•
CDBG/HOME Joint Interlocal Agreement 6 of 14 2009-2011
5. preparing and submitting all other HUD-required planning documents
(Consolidated Plan and any amendments; the Analysis of Impediments to •
Fair Housing Choice and the Fair Housing Action Plan; the Homeless
Continuum of Care Plan and the Homeless Management Information
System; the Lead Paint Hazard Reduction Plan; etc.)
B. The Metropolitan King County Council shall have authority and responsibility for
all policy matters, including the Consolidated Plan, upon review and recom-
mendation by the JRC.
C. The Metropolitan King County Council shall have authority and responsibility for
all fund allocation matters, including approval of the annual CDBG and HOME
Program Administrative Set-asides and appropriation of all CDBG and HOME
Program funds.
D. The King County Executive, as administrator of the CDBG and HOME Program,
shall have authority and responsibility for all administrative requirements for
which the County is responsible to the federal government.
E. The King County Executive shall have authority and responsibility for all fund
control and disbursements.
F. The King County Executive shall have the authority and responsibility to staff the •
JRC and provide liaison between HUD and the Urban County Consortium.
County Executive staff shall prepare and present to the JRC evaluation reports or
recommendations concerning specific proposals or policies, and any other
material deemed necessary by the JRC to help it fulfill its powers and duties.
G. King County Executive staff shall have the authority and responsibility to
communicate and consult with the Joint Agreement City on CDBG and HOME
Program policy and program matters in a timely manner.
H. King County Executive staff shall provide periodic reports on clients served by
jurisdictions in the Housing Stability and Housing Repair programs and on the
status of CDBG and HOME Program funded projects and make them available to
all participating jurisdictions and the JRC.
I. King County Executive staff shall administer contracts and provide technical
assistance,both in the development of viable CDBG and HOME Program
proposals and in complying with CDBG and HOME Program contractual
requirements.
J. King County Executive staff shall have environmental review responsibility for
purposes of fulfilling requirements of the National Environmental Policy Act,
under which King County may require the local incorporated jurisdiction or •
contractor to furnish data, information, and assistance for King County's review
CDBG/HOME Joint Interlocal Agreement 7 of 14 2009-2011
• and assessment of whether preparation of an environmental impact statement is
required. Additional environmental review costs may be charged directly to
individual project activity and will be addressed in the proposed project
application.
K. King County Executive staff shall implement City funded capital projects, except
City administered projects as noted below.
VII. RESPONSIBILITIES OF THE CITY
A. City shall cooperate in the development of the Consolidated Plan and related
plans.
B. City shall assign a staff person to be the primary contact for the County on
CDBG/HOME Program issues. The assigned CDBG/HOME Program contact
person is responsible for communicating relevant information to others at the city.
C. The City will bear all responsibility for local annual program planning,using
financial projections that will be provided by the County.
The City will ensure:
1. that all selected projects (1) are an eligible activity, (2)meet a national
objective, and(3) are consistent with the Consolidated Plan and all
applicable JRC policies,
2. that the public participation requirements are met and documented and
will provide certification of such to the County,
3. that all requested information by the County will be submitted in a timely
manner that allows the County enough time to meet HUD timelines, and
4. changes to the local program that require the County to amend budget
amounts and/or submit an amendment to the Annual Action Plan after it
has been submitted to HUD will only be accepted November through June.
Budget amendments received by the 5th day of the month will be effective
on the 1st day of the next month.
D. The Joint Agreement city and/or their funded agency owning community facilities
or other real property acquired or improved in whole or in part with CDBG or
HOME Program funds shall comply with use restrictions as required by HUD and
as required by any relevant policies adopted by the JRC.
1. During the period of the use restriction,the City shall notify County prior
to any modification or change in the use of real property acquired or
• improved in whole or in part with CDBG or HOME Program funds. This
CDBG/HOME Joint Interlocal Agreement 8 of 14 2009-2011
includes any modification or change in use from that planned at the time of •
the acquisition or improvement, including disposition.
2. During the period of the use restriction, if the City property acquired or
improved with CDBG or HOME Program funds is sold or transferred for a
use which does not qualify under the applicable regulations, the City shall
reimburse the County in an amount equal to the current fair market value
(less any portion thereof attributable to expenditures of funds other than
CDBG or HOME Program funds).
3. The City will ensure County receipt of all required security documents
related to funded capital project activities (this includes non-profit
agencies which have been awarded funds)prior to the execution of a
contract between the awarded agency and the County in order to
incorporate said documents into the contractual agreement.
E. City staff shall implement CDBG-funded projects within the program year and
submit both vouchers and required reports to the County in a complete and timely
manner. Prior to the first and last payment on capital projects exclusive of
Housing Repair, acquisition and Community Based Development Organization
projects,pre-approval must be received from County staff that federal labor
requirements have been met. •
F. City legislative bodies shall approve or disapprove via motion or resolution all
CDBG activities, locations, and allocations submitted by Joint Agreement City
staff.
G. City will be responsible for subcontracting with third parties for services provided
by a Community Based Development Organization for employee development
services; and for public service and city managed projects, except for labor
standards and relocation where responsibility will be shared with the County(see
below). If federal requirements have an unforeseen budget implication(for
example, if the City has not foreseen the need for relocation) the City will be
responsible for the increased budget.
H. City shall fulfill to the County's reasonable satisfaction all relevant requirements
of federal laws and regulations that apply to King County as applicant, including
assurances and certifications described below.
City certifies that it has adopted and is enforcing:
1. a policy that prohibits the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in non-
violent civil rights demonstrations; and
CDBG/HOME Joint Interlocal Agreement 9 of 14 2009-2011
• 2. a policy that enforces applicable state and local laws against physically
barring entrance to or exit from a facility or location which is the subject
of non-violent civil rights demonstrations within jurisdiction.
J. Pursuant to 24 CFR 570.501(b), City is subject to the same requirements
applicable to subrecipients when they receive CDBG funds to implement an
activity. The applicable requirements include,but are not limited to, a written
agreement with the County that complies with 24 CFR 570.503 and includes
provisions pertaining to: statement of work;records and reports; program
income;uniform administrative items; other program requirements; conditions for
religious organizations; suspension and termination; and reversion of assets.
K. City understands that it may not apply for CDBG grant entitlement funds from
HUD for the period of participation in this Agreement.
L. The City in its participation in the CDBG urban county consortium through this
Interlocal Agreement understands that it is also part of the Urban County for the
HOME Program and that it may not participate in a HOME consortium except
through the Urban County,regardless of whether the Urban County receives a
HOME formula allocation.
• M. When undertaking activities and/or projects with CDBG funds distributed under
this Agreement, the City shall retain full civil and criminal liability as though
these funds were locally generated.
N. The City retains responsibility in fulfilling the requirements of the State
Environmental Policy Act under which County shall have review responsibility
only.
VIII. SHARED RESPONSIBILITY
A. Federal Labor Standards:
1. County will determine appropriate wage rates for inclusion in the
construction bids and contracts, and hold preconstruction conferences with
contractors, which city staff will also be required to attend.
2. County will be responsible for reviewing and approving weekly certified
contractor payrolls (wage rates,benefits, proper apprentice journey ratios,
etc.) County will complete a review of initial payrolls submitted to
County staff within 10 working business days of receipt from the
contractor or City before payment will be made by the contracting agency.
1111
CDBG/HOME Joint Interlocal Agreement 10 of 14 2009-2011
3. County will enforce contractor compliance with federal labor standards if •
the City waits to pay first and last construction draws until after the
County approves the certified payrolls. If City pays before the County
approves, City will be responsible for any compliance problems.
4. County will be responsible for submitting information for the semi-annual
contractor/subcontractor report and the Section 3 report to HUD.
5. County will provide technical assistance to identify Davis-Bacon issues
during the application process.
6. County will handle non-compliance issues provided the above
requirements are met.
B. Uniform Relocation Act/Barney Frank:
1. City is responsible for identifying proposed projects that may trigger
relocation and replacement housing requirements, and for budgeting
sufficient funds in the project up front to address these issues.
2. County will provide advice and technical assistance if consulted ahead of
time and will handle any necessary relocation processes.
3. City and/or funded agency will be responsible for any unforeseen 1111
relocation costs. Any unresolved relocation cost will be charged against
the City's grant amount after due diligence is completed in collecting
payment of funds from the funded agency.
C. Financial/Fund Management:
County will be responsible for contracting with HUD for the grant funds;
recording and tracking loan repayments and other program income; determining
funds available under the caps; setting up and drawing down from IDIS; paying
vouchers submitted by the city; doing budget revisions upon amendment;
reconciling balances,program income, and funds available for carry over or
reallocation at year's end; tracking overall expenditure rate; financial reporting to
HUD, etc.
D. Reporting:
1. City will report accomplishments to the County on each of their public
service and stand alone projects.
•
CDBG/HOME Joint Interlocal Agreement 11 of 14 2009-2011
2. County will prepare all reports to HUD: CAPER; semi-annual reports on
• contracting/subcontracting, Section 3, and labor standards; quarterly
Federal Cash Transaction Reports.
3. County will report quarterly on capital project status and on housing repair
activity. The Housing Stability Program report will continue to be
submitted annually with updates provided on the geographic location of
clients served.
E. Monitoring:
1. City will annually monitor the agencies with which it subcontracts to
ensure compliance with all federal, state and county requirements
associated with CDBG funding with an on-site monitoring visit not less
than every two years.
2. County will monitor the City(and may monitor selected subcontracting
agencies). County will be monitored by HUD, the State Auditor, and by
the HUD Inspector General.
3. County staff will meet with City staff quarterly to monitor,provide
technical assistance, and discuss capital project status.
• F. City will provide the County all information necessary from its application
process for contracting and implementation purposes for all other stand-alone
capital projects
G. City staff may participate in other Consortium-wide planning activities envisioned
in the Consolidated Plan such as Interjurisdictional Advisory Group meetings
regarding the HOME Program, and monitoring the Housing Stability Program,
THOR funding, and other sub-regional processes.
VIII. GENERAL TERMS
A. This Agreement shall extend through the 2009, 2010 and 2011 program years, and
shall remain in effect until the CDBG funds and program income received with
respect to activities carried out during the three-year qualification period are
expended and the funded activities completed. This Agreement shall be
automatically renewed for participation in successive three-year qualification
periods,unless the County or the City provides written notice that it wishes to
amend this agreement or elects not to participate in the new qualification period
by the date set forth by HUD in subsequent Urban County Qualification Notices.
The County, as the official applicant, shall have the authority and responsibility to
ensure that any property acquired or assisted with CDBG funds is disposed of or
• used in accordance with federal regulations.
CDBG/HOME Joint Interlocal Agreement 12 of 14 2009-2011
B. Pursuant to 24 CFR Part 570.307(d)(2), during the period of qualification no •
included unit of general local government may terminate or withdraw from the
cooperation agreement while it remains in effect.
C. It is understood that by signing this Agreement, the City shall accept and agree to
comply with the policies and implementation of the King County Consortium
Consolidated Plan.
D. Parties to this Agreement must take all required actions necessary to assure
compliance with King County's certification required by Section 104(b) of Title I
of the Housing and Community Development Act of 1974, as amended, including
Title VI of the Civil Rights Act of 1964, (Title III of the Civil Rights Act), the
Fair Housing Act as amended, Section 109 of Title I of the Housing and
Community Development Act of 1974, as amended, the Americans with
Disabilities Act of 1990, and other applicable laws.
E. City agrees to affirmatively further fair housings and will ensure that no CDBG or
HOME funds shall be expended for activities that do not affirmatively further fair
housing within its jurisdiction or that impede the County's actions to comply with
its fair housing certification.
F. Parties to this Agreement agree to negotiate in good faith any issues that may arise
that are not specifically addressed by this Agreement. •
G. It is recognized that amendment to the provisions of this Agreement may be
appropriate, and such amendment shall take place when the parties to this
Agreement have executed a written amendment to this Agreement. The City and
the County also agree to adopt any amendments to the Agreement incorporating
changes necessary to meet the requirements for cooperation agreements set forth
in an Urban County Qualification Notice applicable for a subsequent three-year
qualification period, and to submit such amendment to the HUD. Failure to adopt
such required amendment shall void the automatic renewal of the Agreement for
the subsequent qualification period.
KING COUNTY, WASHINGTON CITY OF
for King County Executive By: Signature
Jackie MacLean
Printed Name Printed Name
'Affirmatively furthering fair housing is defined as participation in the process of developing an Analysis of Impediments to Fair
Housing Choice and a Fair Housing Action Plan. King County has the primary responsibility for the development of these •
reports to HUD pursuant to Section VI.A.5.of this Agreement,and will ask the city for their participation in these activities.
CDBG/HOME Joint Interlocal Agreement 13 of 14 2009-2011
• Director, Department of Community and
Human Services
Title Title
Date Date
Approved as to Form: Approved as to Form:
OFFICE OF THE KING COUNTY CITY OF
PROSECUTING ATTORNEY CITY ATTORNEY
Michael Sinsky,King County Senior Deputy
Prosecuting Attorney City Attorney
ATTEST:
• CITY OF
, City
Clerk
•
CDBG/HOME Joint Interlocal Agreement 14 of 14 2009-2011
v•
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CITY OF RENTON COUNCIL AGENDA BILL
I AI#: "e p.
0 Submitting Data: Public Works For Agenda of:
Dept/Div/BoardTransportation Systems Division June 2, 2008 _
Staff Contact Juliana Fries, Program Coordinator Agenda Status
( 7232) Consent X
Subject: Public Hearing..
South Renton Neighborhood Project - Burnett Linear . Correspondence..
Park Pedestrian Pathway Ordinance X
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Exhibits: New Business X
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Fiscal Impact: (317.012194)
ill
Expenditure Required... Transfer/Amendment.. $ 60,000 (Fund 502)
Amount Budgeted $ 75,000 (2008) Revenue Generated... $ 0
Total Project Budget $ 75,000 (2008) City Share Total Project. $ 0
SUMMARY OF ACTION:
The City Council approved on June 11, 2001, the allocation of Metro mitigation funds in the amount of
$60,000 into an account reserved for South Renton projects (fund 502.000000.005.5140.0070.05).
On June 10, 2002 the City Council approved the South Renton Neighborhood Plan. The plan notes
short-term actions that could be implemented within two to five years. One of the listed actions is
refurbishing Burnett Linear Park. The City's Community Services Department is'working toward
accomplishing this goal. The Transportation Division is contributing $75,000 toward the cost of the
10-foot-wide pedestrian pathway for the Burnett Linear Park Phase II project (on the southern half of the
park), currently under construction. The construction of the improvements is sponsored by the Parks
Division in partnership with the Public Works Department. The contract amount is $228,363, of which
the Transportation Division will contribute $75,000.
The 2008 Transportation budget (fund 317) anticipated Council's approval of the transfer of funds
from the South Renton Neighborhood Reserve fund in the amount of$60,000 from fund 502 to fund
317, to contribute to the funding of this pedestrian improvement along the South Renton Burnett
Linear Park.
STAFF RECOMMENDATION:
Approve the transfer of$60,000 earmarked for South Renton Neighborhood projects from fund 502
• (reserved for South Renton projects)to fund 317 for the purpose of constructing a 10-foot-wide pedestrian
pathway within Burnett Linear Park and present the ordinance for first reading.
H:\Division.s\TRANSPOR.TAT\PLANNING\Juliana\Agenda Bill\2008\AB South Renton.doc
fY O PUBLIC WORKS DEPARTMENT
MEMORANDUM. €t„,
DATE: June 2, 2008
TO: Marcie Palmer, Council President
Members of the Renton City Council
VIA: )V Denis Law, Mayor
FROM: Gregg Zimmerma . lic Works Administrator
STAFF CONTACT: Juliana Fries,Program Coordinator(7232)
SUBJECT: South Renton Neighborhood Project—Burnett Linear Park
Pedestrian Pathway
ISSUE:
Should the City of Renton transfer$60,000 earmarked for the South Renton Neighborhood
projects from fund 502 to fund 317 for the purpose of constructing a 10-foot wide pedestrian
• pathway along Burnett Linear Park?
RECOMMENDATION:
Approve the transfer of$60,000 earmarked for South Renton Neighborhood projects from fund
502 (reserved for South Renton projects)to fund 317 for the purpose of constructing a 10-foot
wide pedestrian pathway within Burnett Linear Park and present the ordinance for first reading.
BACKGROUND:
The City Council approved on June 11, 2001 the allocation of Metro mitigation funds in the
amount of$60,000 into a Reserved for South Renton Projects account
(fund 502.000000.005.5140.0070.05.000000).
On June 10, 2002, the City Council approved the South Renton Neighborhood Plan. The plan
notes short-term actions that could be implemented within two to five years. One of the listed
actions is refurbishing Burnett Linear Park. The City's Community Services Department is
working toward accomplishing this goal. The Transportation Systems Division is partnering
with the Parks Division by contributing $75,000 toward the cost of the 10-foot wide pedestrian
pathway for the Burnett Linear Park Phase II (on the southern half of the park), currently under
1111 construction. The construction of the improvements is sponsored by the Parks Division in
•r.
Marcie Palmer,President
Members of the Renton City Council
June 2,2008
Page 2
•
partnership with the Public Works Department. The contract amount is $228,363, of which
the Transportation Division will contribute $75,000.
The 2008 Transportation budget(fund 317) anticipated Council's approval of the transfer of
funds from the South Renton Neighborhood Reserve Fund in the amount of$60,000 from
account 502.000000.005.5140.070.05.000000 to the South Renton Burnett Park
T12194.1004.2003.3011 account 317.000000.000.3970.0000.000.00.00000 to contribute to the
funding of these pedestrian improvements along the Burnett Linear Park.
cc: Bob Hanson, Transportation Design Supervisor
Jim Seitz, Transportation Planning Supervisor
Juliana Fries, Transportation Program Development Coordinator
Connie Brundage, Transportation Administrative Secretary
411
•
h:\division.s\transpor.tat\planning\juliana\issue papers\2008\ip south renton.doc
• CITY OF RENTON, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
AMENDING THE FISCAL YEAR 2008 ANNUAL BUDGET AS ADOPTED
BY ORDINANCE NO. 5325 TO APPROPRIATE AND TRANSFER FROM
FUND 502 TO FUND 317 FOR BURNETT LINEAR PARK PHASE II
PROJECT EXPENSES IN THE TOTAL AMOUNT OF $60,000.
WHEREAS, on March 10, 2008, the City Council adopted Ordinance 5362 approving
the 2008 Annual Budget; and
WHEREAS, it is necessary to amend the 2008 Annual Budget to accommodate revenue
and expenditures for the Burnett Linear Park Phase II project;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DOES ORDAIN AS FOLLOWS:
SECTION I. The Fiscal Year 2008 Annual Budget is hereby amended to include
the following adjustment to the Insurance Fund (502) to transfer to Fund 317 as listed below:
Insurance Fund (502)
FY 2008
REVENUES 2008 After Budget Increase Amended 2008 Budget
Carry Forward Budget
Funding Source
Reserve from South 60,000 0 60,000
Renton
Revenues 60,000 0 60,000
EXPENDITURES 0
Transfer Out to 317 0 60,000 60,000
Expenditures 0 60,000 60,000
•
1
'r
ORDINANCE NO.
SECTION II. This ordinance shall be effective upon its passage, approval, and •
five (5) days after publication.
PASSED BY THE CITY COUNCIL this day of , 2008.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this day of , 2008.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney •
Date of Publication:
ORD.1470:5/12/08:scr
•
2
f
CITY OF RENTON COUNCIL AGENDA BILL
Ai#: g
For Agenda of:
Dept/Div/Board.SubmittingData:. Public Works/Utility Systems/SWU June 2, 2008
Staff Contact Linda Knight, ext. 7397 Agenda Status
Consent X
Subject: Public Hearing.. .
Extension of Clean Sweep Neighbor-to-Neighbor Correspondence..
Curbside Cleanup to Areas Not Currently Served Ordinance X
Resolution
Old Business
Exhibits: New Business
Issue Paper Study Sessions
Ordinance Information
Recommended Action: Approvals:
Council Concur Legal Dept
Finance Dept X
Other
Fiscal Impact:
ii
Expenditure Required... $95,000 Transfer/Amendment
Amount Budgeted $0 Revenue Generated $0
Total Project Budget $95,000 City Share Total Project $95,000
SUMMARY OF ACTION:
Extension of the Clean Sweep Neighbor-to-Neighbor Curbside Cleanup: Load Zone program to
single-family residents in areas recently annexed, and not currently served by the Solid Waste
Utility is proposed for June 2008. Appropriation of$95,000 from the Solid Waste Utility fund
balance must be approved to implement this extension of service. In addition, service contracts
with Waste Management and Allied Waste of Kent will need to be executed prior to
implementation.
STAFF RECOMMENDATION:
Approve ordinance appropriating $95,000 from the Solid Waste Utility Fund balance and authorize
the extension of the Clean Sweep Neighbor-to-Neighbor Curbside Cleanup program to recently
annexed areas not currently served by the Solid Waste Utility.
III
H:\File Sys\SWU-Solid Waste Utility\SWU-17-Projects\SWU-17-0023-Clean Sweep\2008\AB Extend CS to Annexation.doc\LKtp
e•
o0s,,` Y PUBLIC WORKS DEPARTMENT
' MEMORANDUM
DATE: May 14, 2008
TO: Marcie Palmer, Council President
Members of the Renton City Council
VIA: j- Denis Law, Mayor/� '
FROM: St/CiGregg Zimmerman krininistrator
STAFF CONTACT: Linda Knight, Solid Waste Coordinator(ext. 7397)
SUBJECT: Extension of Clean Sweep Neighbor-to-Neighbor Curbside
Cleanup Services to Areas Not Currently Served
ISSUE:
Should Renton extend the Clean Sweep Neighbor-to-Neighbor Curbside Cleanup: Load
Zone program to single-family residents in the areas recently annexed, and not currently
• served by the Solid Waste Utility?
RECOMMENDATION:
Approve ordinance appropriating $95,000 from the Solid Waste Utility Fund balance and
authorize the extension of the Clean Sweep Neighbor-to-Neighbor Curbside Cleanup
program to recently annexed areas not currently served by the Solid Waste Utility.
BACKGROUND SUMMARY:
Clean Sweep Renton is an initiative approved by Council and implemented in 2005 that
promotes neighborhood revitalization and meets the service demands that contribute to
the livability of the community. Projects currently promoted under Clean Sweep Renton
include the Spring and Fall Recycling Days, Reuse It! Renton: Stop & Swap, and the
Neighbor-to-Neighbor Curbside Cleanup: Load Zone.
With the approval of the Benson Hill Annexation, Council expressed interest in
extending the Neighbor-to-Neighbor Curbside Cleanup component of Clean Sweep
Renton to single-family residents in areas recently annexed, and not currently served by
the Solid Waste Utility. Staff provided a briefing to the Utility Committee on
April 17, 2008, outlining the issues and challenges inherent in extending the curbside
cleanup project beyond the service boundaries of the Solid Waste Utility including:
•
Council/Extension of Clean Sweep Services
May 14,2008
Page 2 of 3
ISSUES: •
• The cost of serving the areas recently annexed and not currently served by the
Solid Waste Utility is not currently budgeted.
• Waste Management and Allied Waste of Kent currently serve the areas recently
annexed under provisions of the Revised Code of Washington.
• Solid waste services provided in the areas recently annexed is by subscription and
is not currently mandatory. It is estimated that 80-90 percent of single-family
residents subscribe to some level of garbage service.
• Residents of the areas recently annexed, and customers of Waste Management
and Allied Waste of Kent, do not currently support the Solid Waste Utility
through rates or taxes. Existing Solid Waste Utility customers will fully subsidize
the cost of services provided to residents in the areas recently annexed, and not
currently served by the Solid Waste Utility. However,there is a City interest in
providing this service to all City residents. This event provides an opportunity to
clean up and remove trash in neighborhoods, which is consistent with the City
Business Plan goal to promote neighborhood revitalization.
• The City General Fund currently collects the 6 percent Utility tax from all
subscribers of solid waste services in the areas recently annexed. The Solid
Waste Utility enterprise fund does not currently receive any General Fund
revenue to support its programs.
CHALLENGES: •
• It is difficult to project costs because residents' solid waste behavior is unknown.
Some residents self haul their garbage and potentially collect and store their
materials for a longer length of time resulting in larger disposal loads.
• Targeting correct addresses for the public education mailer is difficult because the
Solid Waste Utility does not currently serve (bill)residents in the areas recently
annexed.
• The boundaries for Waste Management and Allied Waste of Kent's tariff areas
reach beyond the new City boundary.
• To make the service equitable for all residents in areas recently annexed the Solid
Waste Utility will need to extend beyond just the Benson Hill Annexation and
serve the smaller annexations approved in the past seven years (currently NE of
Maple Valley Highway). These annexations do not form a contiguous boundary
and complicate routing for Allied Waste of Kent, which increases the cost to the
Solid Waste Utility due to inefficiency in routing.
• Working with a non-contracted hauler may be difficult as the relationship and
communication systems have not been refined.
• The volume of waste generated is unpredictable making it difficult to project
disposal costs.
• The timeline to implement these changes to the existing program is very tight.
1111
Staff will need to refine the brochure, develop an appropriate mailing list that
H:\File Sys\SWU-Solid Waste Utility\SWU-17-Projects\SWU-17-0023 -Clean Sweep\2008\Annexation
Clean Sweep Issues.doc\LKtp
4,
Council/Extension of Clean Sweep Services
May 14,2008
Page 3 of 3
• targets residents within the boundaries of the areas recently annexed, develop and
seek approval of a service contract with the Waste Management and Allied Waste
of Kent and develop a communication system with Allied Waste of Kent staff.
The date of the event is June 28, 2008. All public education materials need to be
complete and to the printer and mail house by mid-May.
CONCLUSION
Extension of the Clean Sweep Neighbor-to-Neighbor Curbside Cleanup: Load Zone
program to single-family residents in areas recently annexed and not currently served by
the Solid Waste Utility is proposed for June 2008. Appropriation of$95,000 from the
Solid Waste Utility fund balance must be approved to implement this extension of
service. In addition, service contracts with Waste Management and Allied Waste of Kent
will need to be executed prior to implementation.
cc: Lys Hornsby,Utility Systems Director
File
•
•
H:\File Sys\SWU-Solid Waste Utility\SWU-17-Projects\SWU-17-0023 -Clean Sweep\2008\Annexation
Clean Sweep Issues.doc\LKtp
CITY OF RENTON, WASHINGTON •
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
AMENDING THE FISCAL YEAR 2008 BUDGET BY APPROPRIATING
$95,000 FROM THE 2008 SOLID WASTE UTILITY FUND (403) FOR
THE 2008 SOLID WASTE CLEAN SWEEP ACCOUNT.
WHEREAS, City Council approved the extension of the 2008 Clean Sweep Neighbor-
to-Neighbor Curbside Cleanup services to areas not currently served by the City of Renton Solid
Waste Utility; and
WHEREAS, the necessary funds of $95,000 to implement the program have not been
appropriated in the 2008 Solid Waste Utility budget; and
WHEREAS, the funds of $95,000 need to be appropriated from the 2008 Solid Waste
Fund Balance (403) and the 2008 Solid Waste Clean Sweep account •
(403.000000.018.5370.0060.41.000000) adjusted;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DOES ORDAIN AS FOLLOWS:
SECTION I. Ordinance No. 5325 establishing the 2008 Solid Waste Utility
budget is hereby amended as follows: $95,000 from the 2008 Solid Waste Fund Balance account
is transferred to the 2008 Solid Waste Clean Sweep account.
2008
Original Budget 2008 Adjusted
Fund Budget Increase Budget
403.000000.018.5370.0060.41.000000 $0 $95,000 $95,000
Source of funds: 2008 Solid Waste Fund Balance (403)
•
1
... it
ORDINANCE NO.
SECTION II. This ordinance shall be effective upon its passage, approval, and
111 five (5) days after publication.
PASSED BY THE CITY COUNCIL this day of , 2008.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this day of , 2008.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
• Date of Publication:
ORD.1473:5/19/08:scr
•
2
r
F
CITY OF RENTON COUNCIL AGENDA BILL
AI #: 2: r:
• Submitting Data: Public Works For Agenda of:
Dept/Div/Board: Utility Systems Division/ Surface June 2, 2008
Water Utility
Staff Contact: Ron Straka(ext. 7248) Agenda Status
Daniel Carey (ext. 7293)
Consent X
Subject: Public Hearing....
Final Pay Estimate—CAG-07-053, Correspondence...
SWP-27-2711, Renton Village Storm System Project Ordinance
Resolution
Old Business
Exhibits: New Business
Pay Estimate#14 Final Study Sessions
Issue Paper Information
Notice of Completion
Recommended Action: Approvals:
Council Concur Legal Dept
Finance Dept X
Other
iiFiscal Impact:
Expenditure Required... $36,800.00 Transfer/Amendment
Amount Budgeted $280,000.00 Revenue Generated
Total Project Budget $280,000.00 City Share Total Project
SUMMARY OF ACTION:
Laser Underground & Earthworks, Inc. started construction of the Renton Village Storm System
project on July 5, 2007, and completed construction on February 18, 2008. The original contract
amount was $1,181,670 and the final contract amount is $1,429,008.46.
The increase of$247,338.46 was primarily due to change orders for unexpected problems that
occurred during construction. The main problems were encountering petroleum impacted soils in
the excavation, encountering a set of unlocated Qwest lines, and conflicts with two unknown pipes.
The project is funded from the Surface Water Utility's 427 Fund Capital Improvement Program
(CIP). The approved 2007 CIP budget for the Renton Village Storm System Improvement Project
was $1,490,000, and the majority of the project expenditures were paid for in the 2007 CIP budget.
The approved 2008 CIP budget for the project is $280,000. The approved 2008 Surface Water
Utility 427 Fund CIP budget for the project has sufficient budget remaining to fund the Final Pay
Estimate.
STAFF RECOMMENDATION:
Accept the Renton Village Storm System project, approve the Final Pay Estimate of$36,800, and
0 release the retainage of$71,450.42 after 60 days and after all the required releases from the state have
been obtained.
H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-2711 Renton Village\2007 CIP BoxCulvert\10005 Final Payment\080519a
FINAL-AgendaB ill-Renton V illage.doc\D WCtp
S
`SY O� PUBLIC WORKS DEPARTMENT
MEMORANDUM
DATE: May 19, 2008
TO: Marcie Palmer, Council President
Members of the Renton City Council
VIA: s'v Denis Law, Mayor
FROM: " Gregg Zimmerma ' ministrator
STAFF CONTACT: Ron Straka, Surface Water Utility Supervisor (ext. 7248)
Daniel Carey, Surface Water Utility Engineer(ext. 7293)
SUBJECT: Renton Village Storm System Improvement Project
CAG-07-053 Project Acceptance and Final Pay Estimate
ISSUE:
Should Council accept the Renton Village Storm System project, approve the Final Pay
Estimate of$36,800, and release the retainage of$71,450.42 after 60 days and after all
the required releases from the state have been obtained?
RECOMMENDATION:
Accept the Renton Village Storm System project, approve the Final Pay Estimate of
$36,800, and release the retainage of$71,450.42 after 60 days and after all the required
releases from the state have been obtained.
BACKGROUND SUMMARY:
Laser Underground &Earthworks, Inc. started construction of the Renton Village Storm
System project on July 5, 2007, and completed construction on February 18, 2008. The
original contract amount was $1,181,670.00 and the final contract amount is
$1,429,008.46. The increase in the contract amount of$247,338.46 was primarily due to
change orders for unexpected problems that occurred during construction.
Three major problems occurred during the project that resulted in $167,699 of extra
costs. Petroleum impacted soil was encountered during part of the excavation that
required offsite disposal of 1008 tons of soil. The costs for delays, handling and
stockpiling the soil onsite, hauling, and disposal of the contaminated soil totaled $61,031.
During excavation in the private roadway, the contractor encountered two sets of
• unmarked Qwest communication lines serving private property. The lines conflicted with
the new box culvert and needed to be relocated. Because the lines were on private
4
Council/Renton Village Final Pay
May 19,2008
Page 2 of 2
property responsible for relocating the lines. To avoid additional delays •
p YQwest was not
the City had the contractor excavate and install the new conduits needed to relocate the
Qwest lines. The costs for construction delays, and the extra work and materials to install
the new conduits totaled $83,285.
The contractor encountered two unknown pipes (12-inch and 24-inch) at different
locations that conflicted with the new box culvert. Work was delayed while the City
inspected the pipes and determined if they were active. The pipes were not active and the
City had the contractor abandon them. The costs for construction delays and the extra
work to abandon the unknown pipes totaled $23,383.
Increases in material quantities used for the project account for the remaining $79,639
increase in the project cost. The length of the box culvert increased by 62 feet because
the contractor used sections of box culvert with vertical access risers instead of four
separate structures. The increase in length added $43,400 to the cost. The existing street
was in poor condition, and construction damaged more of the street and parking lot than
estimated. The entire street needed to be replaced instead of just one lane. The extra
costs for crushed rock and asphalt for street and parking lot restoration, along with other
minor differences in bid item quantities, account for the remaining $36,239 of additional
project costs.
CONCLUSION: •
Accept the Renton Village Storm System project, approve the Final Pay Estimate of
$36,800, and release the retainage of$71,450.42 after 60 days and after all the required
releases from the state have been obtained.
cc: Lys Hornsby,Utility Systems Director
File
•
H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-2711 Renton Village\2007 CIP
BoxCulvert\1000b Final Payment\0805 I 9b-FINAL Fina]Pay-Issue Paper.doc\DMCtp
r I
TO: FINANCE DIRECTOR
t
FROM: PUBLIC WORKS ADMINISTRATOR
NTRACTOR: Laser Underground & Earthworks, Inc.
TRACT NO. CAG-07-053 ESTIMATE NO. 14 FINAL
PROJECT: Renton Village Storm System
1. CONTRACTOR EARNINGS THIS ESTIMATE $36,800.00
2. SALES TAX @ 8.90% $0.00
3. TOTAL CONTRACT AMOUNT THIS ESTIMATE $36,800.00
4. EARNINGS PREVIOUSLY PAID CONTRACTOR $1,322,598.04
5. * EARNINGS DUE CONTRACTOR THIS ESTIMATE $34,960.00
6. SUBTOTAL-CONTRACTOR PAYMENTS $1,357,558.04
7. RETAINAGE ON PREVIOUS EARNINGS $69,610.42
8. ** RETAINAGE ON EARNINGS THIS ESTIMATE $1,840.00
9. SUBTOTAL- RETAINAGE $71,450.42
Sales Tax=0% (Sales Tax Rule 171
10. SALES TAX PREVIOUSLY PAID Applies,tax included in bid items) $0.00
11. SALES TAX DUE THIS ESTIMATE $0.00
12. SUBTOTAL-SALES TAX $0.00
* (95%x LINE 1)
** (RETAINAGE: 5%) GRAND TOTAL: $1,429,008.46
FINANCE DEPARTMENT ACTION:
MENT TO CONTRACTOR (Lines 5 and 11):
11. ACCOUNT #427.018.5950.0038.63.000000/u65425/f010 $34,960.00 # 14 FINAL
$34,960.00
RETAINED AMOUNT(Line 8):
ACCOUNT # 427.018.5950.0038.63.000000/u65425/f010 $1,840.00 # 14 FINAL
$1,840.00
TOTAL THIS ESTIMATE: $36,800.00
CHARTER 116, LAWS OF 1965 ,ire--- .5-11/-08
CITY OF RENTON CERTIFICATION
I,THE UNDERSIGNED DO HEREBY CERTIFY UNDER PENALTY OF n )
PERJURY,THAT THE MATERIALS HAVE BEEN FURNISHED,THE 9( �/J '1I`tI0
SERVICES RENDERED OR THE LABOR PERFORMED AS DESCRIBED
HEREIN,AND THAT THE CLAIM ISA JUST,DUE AND UNPAID
OBLIGATION AGAINST THE CITY OF RENTON,AND THAT I AM
AUTHORIZED TO AUTHENTICATE AND CERTIFY TO SAID CLAIM
Signed:
•
•
Printed On:05/14/2008 City of Renton Public Works Department Page 1
I
t
Printed On:05/14/2008 City of Renton Public Works Department Page 1
Project: Renton Village Storm System Contract Number: CAG-07-053
III
Contractor.Laser Underground&Earthworks,Inc. Pay Estimate 14 FINAL Closing Date: 5/14/2008
Item Description Unit Est. Unit Previous Previous This This Total Total
No. Quantity Price Quantity Amount Quantity Amount Quantity Amount
I
001. Mobilization,Cleanup,Demobilization Lump Sum 1 $100,000.00 0.70 $70,000.00 0.30 $30,000.00 1.00 $100,000.00
002. Construction Surveying,Staking and As-Builts Lump Sum 1 $20,000.00 0.75 $15,000.00 0.25 $5,000.00 1.00 $20,000.00
003. Traffic Control Lump Sum 1 $45,000.00 1.00 $45,000.00 $0.00 1.00 $45,000.00
004. Temporary Water Pollution/Erosiuon Control Lump Sum 1 $15,000.00 1.00 $15,000.00 $0.00 1.00 $15,000.00
005. Dewatering Lump Sum 1 $100,000.00 1.00 $100,000.00 $0.00 1.00 $100,000.00
006. Temporary Stormwater Bypass Lump Sum 1 $30,000.00 1.00 $30,000.00 $0 00 1.00 $30,000.00
007. Trench Shoring and Excavation Safety Systems Lump Sum 1 $40,000.00 1.00 $40,000.00 $0.00 1.00 $40,000.00
008. Locate,Relocate,and Protect Existing Utilties Lump Sum 1 $50,000.00 1.00 $50,000.00 $0.00 1 00 $50,000.00
009. Removal of Structures and Obstructions Lump Sum 1 $10,000.00 1.00 $10,000.00 $0.00 1.00 $10,000.00
010. Remove/Relocate Existing Signing Lump Sum 1 $6,500.00 1.00 $6,500.00 $0.00 1 00 $6,500.00
011. Relocate 12-inch Water Main Lump Sum 1 $24,500.00 1.00 $24,500.00 $0.00 1.00 $24,500.00
012. Pre-Cast 4'x 6'Box Culvert(incl.Bedding) Linear Foot 565 $700.00 627.0 $438,900.00 $0.00 627 00 $438,900.
Pre-Cast or Cast-in-Place Box Culvert Angle
013. Points/Connections Lump Sum 1 $10,000.00 1.00 $10,000.00 $0.00 1.00 $10,000.
014. Bank Run Gravel for Trench Backfill Ton 2400 $10.00 2059.17 $20,591.70 $0.00 2059.17 $20,591.70
015. Unsuitable Foundation Excavation,Incl.Haul CY 150 $50.00 213.0 $10,650.00 $0.00 213.00 $10,65000
016. Light-weight Control Density Fill CY 150 $125.00 156.6 $19,575.00 $0.00 156.60 $19,575.00
017. Sanitary Sewer Crossing/Encasement Sta.13+18 Lump Sum 1 $18,000.00 1.00 $18,000.00 $0.00 1.00 $18,000.00
018. Sanitary Sewer Crossing/Encasement SW.15+82 Lump Sum 1 $24,000.00 1.00 $24,000.00 $0.00 1.00 $24,000.00
019. Plug and Fill Existing Storm System Lump Sum 1 $14,000.00 1.132743 $15,858.40 $0.00 1.13 $15,858.40
020. Sawcutting Linear Foot 2400 $2.00 1907 $3,814.00 $0.00 1907.00 $3,814.00
021. Temporary Cold Mix Asphalt Concrete Patch Ton 290 $70.00 36.96 $2,587.20 $0.00 36.96 $2,587.20
022. Grind Existng Pavement and Parking Lot SY 4300 $1.15 2834 $3,259.10 $0.00 2834.00 $3,259.10
023. Crushed Surface Top Course Ton 340 $25.00 756.86 $18,921.50 $0.00 756.86 $18,921.50
024. HMA Class 1/2 PG-58-22 Ton 530 $110.00 742.56 $81,681.60 $0.00 742.56 $81,681.60
025. Asphalt Treated Base Ton 300 $110.00 414.96 $45,645.60 $0.00 41496 $45,645.60
026. Cement Concrete Curb and Gutter Linear Foot 400 $18.00 517 $9,306.00 100 $1,800.00 617.00 $11,106.
027. Cement Concrete
Sidewalk SqYd 110 $30.00 115.0 $3,450.00 $0.00 115.00 $3,450.
028. Sidewalk Ramp Type 4A Each 2 $400.00 2.0 $800.00 $0.00 2.00 $800.00
i
Printed On:05/14/2008 City of Renton Public Works Department Page 2
Project: Renton Village Storm System Contract Number: CAG-07-053
�or.Laser Underground 8 Earthworks,Inc. Pay Estimate 14 FINAL Closing Date: 5/14/2008
Item Description Unit Est. Unit Previous Previous This This Total Total
r
No. Quantity Price Quantity Amount Quantity Amount Quantity Amount
029. Restore Pavement Markings Lump Sum 1 $8,500.00 1.00 $8,500.00 $0.00 1.00 $8,500.00
030. Restore Parking Lot Lines Linear Foot 2000 $2.50 3337 $8,342.50 $0.00 3337.00 $8,342.50
031. Streambank Stabilization and Restoration Lump Sum 1 $30,000.00 1.00 $30,000.00 $0.00 1.00 $30,000.00
032. Remove/Restore Existing Landscaping Lump Sum 1 $7,500.00 ' 1.00 $7,500.00 $0.00 1.00 $7,500.00
033. Tree Replacement Each 6 $200.00 $0.00 $0.00 0.00 $0.00
034. Topsoil Type C CY 35 $35.00 24.00 $840.00 $0.00 24 00 $840.00
035. Seeding,Fertilizing,Mulching Sq Yd 90 $40.00 166.00 $6,640.00 $0.00 166.00 $6,640.00
036. Television Inspection Lump Sum 1 $2,000.00 1.00 $2,000.00 $0.00 1.00 $2,000.00
037. Compaction Testing Each 25 $750.00 41 $30,750.00 $0.00 41.00 $30,750.00
038. Minor Changes Lump Sum 1 $10,000.00 0.539542 $5,395.42 $0.00 0.54 $5,395.42
CO-1 Revise Box Culvert Location(deduct) Lump Sum 1 ($8,500.00) 1.0 ($8,500.00) $0.00 1.00 ($8,500.00)
CO-2A Contaminated Soil-Office Costs Lump Sum 1 $961.00 1.0 $961.00 $0.00 1.00 $961.00
Contam.Soil Hauling Trip 25 $408.56 33.00 $13,482.48 $0.00 33.00 $13,482.48
CO-2C Contam Soil Disposal Ton 750 $33.88 1008.67 $34,173.74 $0.00 1008.67 $34,173.74
CO-3 Working Day Adjustment none 0 $0.00 0.00 $0.00 $0.00 0.00 $0.00
CO-4 Relocate Qwest Lines Lump Sum 1 $83,285.28 1.0 $83,285 $0.00 1.00 $83,285.28
CO-5 Handling Contam.Soils On-site Lump Sum 1 $12,414.64 1 0 $12,415 $0.00 1.00 $12,414.64
CO-6 Conflicts with Unknown 12",24"Pipes Lump Sum 1 $23,383.30 1.0 $23,383 $0.00 1.00 $23,383.30
Subtotal $1,392,208.46 $36,800.00 $1,429,008.46
Sales Tax=0%(Sales Tax Rule 171 Applies,tax included in bid items) $0.00 $0.00 $0.00
TT Total $1,392,208.46 $36,800.00 $1,429,008.46
IX- 5-/y-o8
1 slip/vg
0
State of Washington
�- Department of Revenue
PO Box 47474
REVENUE Olympia WA 98504-7474
s.
Contractor's Registration No. (UBI No.) 601 269 998
Date 5/14/08
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT III
From:
;y F;p,.; x.�� ;y _
',
De` i<rien se'
ic:- ,,:, i,;,- - v . t U t?a
„Ms' ° f: � "xt
o A _eri
:N � :'t1c�t1Pi>r� �-
City of Renton Assigned To
Attn:Natalie Beardsley
1055 S Grady Way
Renton,WA 98055 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
SWP-27-2711 Renton Village Storm System Project CAG-07-053
Contractor's Name Telephone Number
Laser Underground&Earthworks,Inc. 425-251-1636
Contractor's Address
6632 S 191st PL,E104,Kent, WA 98032
Date Work Commenced Date Work Completed Date Work Accepted
7/5/07 2/18/08 6/2/08
Surety or Bonding Company
Travelers Casualty and Surety Company of America
III
Agent's Address
Niehl Insurance,Gary Niehl,PO Box 5636,Bellevue,WA 425-644-1600
Contract Amount $ 1,181,670.00
Additions $ + 247,338.46 Liquidated Damages $
Reductions $ —
Sub-Total $ 1,429,008.46 Amount Disbursed $ 1,357,558.04
Amount of Sales Tax Paid at 0.0% $ Amount Retained $ 71,450.42
(If various rates apply,please send a breakdown.)
TOTAL $ 1,429,008.46 TOTAL $ 1,429,008.46
- , --Disb rs ng;Offce ',
Comments: Sales Tax Rule 171 applies,
tax included by Contractor in bid item prices. Signature
Type or Print Name
Phone Number
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474,Olympia,WA 98504-7474, immediately after acceptance of the work done under this contract.NO •
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired,please call(360)753-3217.Teletype
(TTY)users please call(800)451-7985.You may also access tax information on our Internet home page at http://dor.wa.gov.
REV 31 0020e(6-27-01)
CITY OF RENTON COUNCIL AGENDA BILL
AI#: ge .Si.
iiiSubmitting Data: For Agenda of:
Dept/Div/Board.. PW/Utility Systems/Surface Water June 2, 2008
Utility
Staff Contact Ron Straka, x7248 Agenda Status
Steve Lee, x7205
Consent X
Subject: Public Hearing..
Engineering Consultant Agreement to Implement the Correspondence..
2008 Monitoring Plan for the USACE Cedar River Ordinance
Section 205 Flood Damage Reduction Project Resolution
Old Business
Exhibits: New Business
Issue Paper Study Sessions
Consultant Contract Information
Recommended Action: Approvals:
Council Concur Legal Dept X
Finance Dept X
Other
Fiscal Impact:
ii
Expenditure Required... $ 53,963.19 Transfer/Amendment
Amount Budgeted $225,000.00 Revenue Generated
Total Project Budget $225,000.00 City Share Total Project
SUMMARY OF ACTION:
As part of the necessary permit conditions for the Cedar River Section 205 Flood Damage Reduction
project, the City and USACE developed a detailed biological and physical monitoring plan.
Implementation of the plan, which is also a permit condition, will afford field verification of
predicted project impacts and mitigation benefits on key species (i.e. sockeye and Chinook salmon,
longfin smelt, etc.). The City is responsible for ensuring that the plan is successfully implemented
each year, until completion. The 2008 monitoring work includes surveys of adult spawning in the
lower Cedar River and constructed spawning channels, monitoring performance standards and
maintenance plan in the Elliott Spawning Channel, and physical surveys at the Landsburg Gravel
Supplementation mitigation site.
Project funding of$225,000 is appropriated in the Lower Cedar River Sediment Management
Program account, in the approved 2008 Surface Water Utility Capital Improvement Program budget
(427.000600.018.5950.0038.63\U65185). Golder Associates, Inc., is included on the 2008 Utility
Systems Annual Consultant Roster and has conducted the required monitoring in prior years.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Engineering Consultant Agreement with Golder
Associates, Inc., in the amount of$53,963.19, to assist with the implementation of the 2008
Monitoring Plan for the USACE Cedar River Section 205 Flood Damage Reduction project.
III
c:,...._1\BWalton\LOCALS—1\Temp\080519-2008GolderAgendaBill.doc\SLtp
�Y O
C.)�;= ® ; PUBLIC WORKS DEPARTMENT
•
MEMORANDUM
DATE: May 22, 2008
TO: Marcie Palmer, Council President
Members of the Renton City Council
�.
VIA: � Denis Law, Mayor
FROM: Gregg Zimmermai Public Works Administrator
STAFF CONTACT: Ron Straka, Surface Water Utility Supervisor (ext. 7248)
Steve Lee, Surface Water Utility Engineer (ext. 7205)
SUBJECT: Engineering Consultant Agreement with Golder Associates,
Inc. for Implementation of the 2008 Monitoring Plan for the
USACE Cedar River Section 205 Flood Damage Reduction
Project.
ISSUE:
iShould City Council approve the Engineering Consultant Agreement to implement the
2008 Monitoring Plan for the USACE Cedar River Section 205 Flood Damage Reduction
project?
RECOMMENDATION:
Approve the Engineering Consultant Agreement with Golder Associates, Inc., in the
amount of$53,963.19, to assist with the implementation of the 2008 Monitoring Plan for
the USACE Cedar River Section 205 Flood Damage Reduction project.
BACKGROUND SUMMARY:
As part of the permit conditions associated with the USACE Cedar River Section 205
Flood Damage Reduction project, the City and USACE developed a detailed post-
construction monitoring plan. Implementation of the plan, which is also a permit
condition, will afford field verification of predicted project impacts and mitigation
benefits on key species (i.e. sockeye and Chinook salmon, longfin smelt, etc.). The City
is responsible for ensuring that the plan is successfully implemented on an annual basis.
The overall monitoring plan (associated with the 1998 dredging and related mitigation
projects) consists of 9 activities as shown in Table 1 (attached). Currently, eight of the
nine activities have been completed. It is important to note that the extension of certain
• monitoring activities (i.e. spawner surveys in lower river and side-channels) beyond the
r--- .1 .11.1111. 1111111.7111111Council/2008 Monitoring Cedar River Golder Assoc
May 22,2008
Page 2 of 3
permit condition is recommended. The adult spawner surveys in the lower Cedar River 4111
document actual spawning that is occurring in the area where the past dredging took
place and where future maintenance dredging will need to be performed. This
information is critical for the permitting of the next maintenance dredge, in order to
establish impacts and avoid the need to collect the data as part of the permitting process,
which could delay the next maintenance dredge. The spawner survey monitoring that is
performed at the Elliott Spawning Channel is used to document increased productivity
due to higher survival rates. This information shows that the mitigation for the impacts
for the initial dredging has been satisfied. The data is also used to determine the amount
of mitigation that exceeds the impacts of the initial dredging that can be "banked" and
used as mitigation credits for the next maintenance dredge. The additional monitoring
may avoid the need to provide additional mitigation as part of a future maintenance
dredge and expedite the permitting process.
A list and brief description of the monitoring activities included in the 2008 Monitoring
Plan are shown in Table 2 (attached). The scope of work, timeline, and cost estimate for
the 2008 Monitoring Plan is included in the Engineering Consultant Agreement.
The Surface Water Utility has sufficient funding to support implementation of the 2008
Monitoring Plan in the approved 2008 Surface Water Utility Capital Improvement
Program budget. Project funding of$225,000 is appropriated in the Lower Cedar River
Sediment Management Program account(427.000600.018.5950.0038.63\U65185). •
Golder Associates, Inc., is included on the 2008 Utility Systems Annual Consultant
Roster and has conducted the required monitoring in prior years.
CONCLUSION:
The Surface Water Utility recommends the City Council authorize the Mayor and City
Clerk to sign the Engineering Consultant Agreement with Golder Associates, Inc., to
implement the 2008 Monitoring Plan for the Cedar River Section 205 Flood Damage
Reduction project.
Attachments
cc: Lys Hornsby,Utility Systems Director _
File
H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-2817 Cedar River Section 205
Project\10.0-Monitoring\10.01 -Scope of Work\GolderContract2008\080519-2008GolderIssuePaper.doc\SLtp
Council/2008 Monitoring Cedar River Golder Assoc
May 22,2008
Page 3 of 3
• TABLE 1
2008 MONITORING PLAN ACTIVITIES - STATUS
Actual Estimated
Monitoring Description Start or Actual Completed?
Activity Date End Date
1 Vegetation 1998 2006 Yes
2 Bird Use 1999 2000 Yes
3 Salmonid Use of Maplewood Revetment 1999 2000 Yes
4 Cedar River Spawning 1998 2005 No *1
5 Salmonid Predation 1999 2000 Yes
6 Longfin Smelt 1999 2002 Yes
7 Scour Chains 1998 2000 Yes
8 Landsburg Gravel Supplementation 2000 2010 No
9 Elliott-Side Channel 2000 2005 No *2
*I Requirements have been completed,but the City is still monitoring these activities in order to assist in
future HPA permitting for the 205 Project.
*2 Requirements has been completed,but the City is still monitoring these activities in order to get
potential future credit for salmonid spawning in the side channel.
TABLE 2
• 2006 MONITORING ACTIVITIES - TASKS AND OBJECTIVES
Monitoring Description Task and Objective
Activity
(Per Table 1)
1 Vegetation Monitor installed riparian vegetation along the river and
at mitigation sites to determine if the goals have been
met.
4 Cedar River Monitor the number of sockeye and redds (i.e. egg nests)
Spawning in the Cedar River between Lake Washington and 1-405
to determine if the lower river escapement goal has been
met.
8 Landsburg Monitor the river channel below the Landsburg bridge to
Physical Surveys determine if supplanted spawning gravel was transported
downstream.
9 Elliott Side- Monitor the spawning activity and rearing activity within
Channel Rearing the proposed side-channel (that will replace the 205
Groundwater Channel)to determine if spawning goals
have been met and salmonids other than sockeye are
utilizing the channel.
•
H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-2817 Cedar River Section 205
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ENGINEERING
ANNUAL CONSULTANT AGREEMENT •
THIS AGREEMENT, made and entered into on this , day of , 2008, by and between the CITY
OF RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and
Golder Associates,Inc.whose address is 18300 NE Union Hill Road, Suite 200,Redmond, WA 98052-3333, at
which work will be available for inspection, hereinafter called the "CONSULTANT."
PROJECT NAME: 2008 CEDAR RIVER SECTION 205 MONITORING PROJECT
WHEREAS,the City has not sufficient qualified engineering employees to provide the engineering within a
reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance
of a qualified professional consulting firm to do the necessary engineering work for the project, and
WHEREAS,the Consultant has represented and by entering into this Agreement now represents, that it is in full
compliance with the statutes of the State of Washington for registration of professional engineers, has a current valid
corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of State and
that all personnel to be assigned to the work required under this Agreement are fully qualified to perform the work to
which they will be assigned in a competent and professional manner, and that sufficient qualified personnel are on
staff or readily available to Consultant to staff this Agreement.
WHEREAS,the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms
and conditions set forth below.
NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below,
the parties hereto agree as follows: •
I
SCOPE OF WORK
The Consultant shall furnish, and hereby warrants that it has,the necessary equipment, materials, and professionally
trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope of Work,
which is attached hereto and incorporated into this Agreement as though fully set forth herein.
The Consultant shall perform all work described in this Agreement in accordance with the latest edition and
amendments to local and state regulations, guidelines and policies.
The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass
judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor
changes, amendments or revisions in the detail of the work as may be required by the City. This item does not
constitute an "Extra Work" item as related in Section VIII of the Agreement.
The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held
responsible for the accuracy of the work, even though the work has been accepted by the City.
H
DESIGN CRITERIA
The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent
feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations, •
guidelines, and specifications, including, but not limited to the following:
H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-2817 Cedar River Section 205 Project\10.0-Monitoring\10.01 -
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1. Washington State Department of Transportation/American Public Works Association (WSDOT/APWA),
• "Standard Specifications for Road, Bridge, and Municipal Construction," as amended by Renton
Standard Specification.
2. WSDOT/APWA, "Standard Plans for Road, Bridge and Municipal Construction."
3. Washington State Department of Transportation, "Highway Design Manual."
4. American Association of State Highway and Transportation Officials, "Standard Specifications for
Highway Bridges."
5. Washington State Department of Transportation, "Bridge Design Manual, Volumes 1 and 2."
6. Washington State Department of Transportation, "Manual of Highways Hydraulics," except hydrologic
analysis as described in item 14.
7. Washington State Department of Transportation, "Materials Laboratory Outline."
8. Transportation Research Board, "Highway Capacity Manual."
9. U.S. Department of Transportation,Federal Highway Administration, "Manual on Uniform Traffic
Control Devices for Streets and Highways."
1 10. Washington State Department of Transportation, "Construction Manual."
11. Washington State Department of Transportation, "Local Agency Guidelines."
•
12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all
cases where they fit design conditions. Renton Design Standards, and Renton Specifications shall be
used as they pertain.
13. Metro Transit, design criteria.
14. King County Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3,4,
and 5.
15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of
Highways and Streets."
III
ITEMS TO BE FURNISHED TO THE CONSULTANT
BY THE CITY
The City will furnish the Consultant copies of documents which are available to the City that will facilitate the
preparation of the plans, studies, specifications, and estimates within the limits of the assigned work.
All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with
other available sources to obtain data or records available to those agencies. The Consultant shall be responsible for
this and any other data collection to the extent provided for in the Scope of Work. City will provide to Consultant
all data in City's possession relating to Consultants services on the project. Consultant will reasonably rely upon the
accuracy, timeliness, and completeness of the information provided by the City. Should field studies be needed,the
•
Consultant will perform such work to the extent provided for in the Scope of Work. The City will not be obligated
to perform any such field studies.
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IV
OWNERSHIP OF PRODUCTS AND •
DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
Documents,exhibits or other presentations for the work covered by this Agreement shall be furnished by the
Consultant to the City upon completion of the various phases of the work. All such material, including working
documents, notes, maps,drawings,photo,photographic negatives,etc.used in the project, shall become and remain
the property of the City and may be used by it without restriction. Any use of such documents by the City not
directly related to the project pursuant to which the documents were prepared by the Consultant shall be without any
liability whatsoever to the Consultant.
All written documents and products shall be printed on recycled paper when practicable. Use of the chasing-arrow
symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be
printed on both sides of the recycled paper, as feasible.
V
TIME OF BEGINNING AND COMPLETION
The work detailed in the Scope of Work will be performed according to Exhibit C,Time Schedule of Completion,
attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are to
be completed and all products shall be delivered by the Consultant unless there are delays due to factors that are
beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement until
authorized in writing by the City. If, after receiving Notice to Proceed, the Consultant is delayed in the performance
of its services by factors that are beyond its control,the Consultant shall notify the City of the delay and shall
prepare a revised estimate of the time and cost needed to complete the Project and submit the revision to the City for
its approval. Time schedules are subject to mutual agreement for any revision unless specifically described as
1111
otherwise herein.
Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the completion
of the work may be considered a cause for renegotiation or termination of this Agreement by the other party.
•
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VI
• PAYMENT
The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided
hereinafter as specified in Exhibit B, Cost Estimate. Such payment shall be full compensation for work performed
or services rendered and for all labor, materials, supplies,equipment,and incidentals necessary to complete the
work. All billings for compensation for work performed under this Agreement will list actual time (days and/or
hours) and dates during which the work was performed and the compensation shall be figured using the rates in
Exhibit B payment for this work shall not exceed$ 53,963.19 without a written amendment to
this contract, agreed to and signed by both parties.
Cost Plus Net Fee
Payment for work accomplished shall be on the basis of the Consultant's actual cost plus a net fee. The actual cost
includes direct salary cost, overhead, and direct non-salary cost.
1. The direct salary cost is the salary expense for professional and technical personnel and principals for the
time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The
direct salary costs are set forth in the attached Exhibit B and by this reference made a part of this
Agreement.
2. The overhead costs as identified on Exhibit B are determined as 168.97 percent of the direct salary cost
and by this reference made a part of this Agreement. The overhead cost rate is an estimate based on
currently available accounting information and shall be used for all progress payments over the period of
the contract.
• 3. The direct non-salary costs are those costs directly incurred in fulfilling the terms of this Agreement,
including, but not limited to travel, reproduction, telephone, supplies, and fees of outside consultants.
The direct non-salary costs are specified in Exhibit B, Cost Estimate. Billings for any direct non-salary
costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants
and services shall be on the basis of times the invoiced amount.
4. The net fee, which represents the Consultants profit shall be 12 percent of direct salary plus overhead
costs. This fee is based on the Scope of Work and the estimated labor hours therein. In the event a
supplemental agreement is entered into for additional work by the Consultant, the supplemental
agreement will include provision for the added costs and an appropriate additional fee. The net fee will
be prorated and paid monthly in proportion to the percentage of the project completed as estimated in the
Consultant's monthly progress reports and approved by the City. Any portion of the net fee not
previously paid in the monthly payments shall be included in the final payment, subject to the provisions
of Section XI entitled TERMINATION OF AGREEMENT.
5. Progress payments may be claimed monthly for direct costs actually incurred to date as supported by
detailed statements, for overhead costs and for a proportionate amount of the net fee payable to the
Consultant based on the estimated percentage of the completion of the services to date. Final payment of
any balance due the Consultant of the gross amount earned will be made promptly upon its verification
by the City after completion and acceptance by the City of the work under this Agreement. Acceptance,
by the Consultant of final payment shall constitute full and final satisfaction of all amounts due or
claimed to be due.
•Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing at
the time extra work is authorized. (Section VIII "EXTRA WORK").
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A short narrative progress report shall accompany each voucher for progress payment. The report shall include
discussion of any problems and potential causes for delay.
11111
To provide a means of verifying the invoiced salary costs for consultant employees, the City may conduct employee
interviews.
Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related to
this Agreement, which the Consultant may have against the City unless such claims are specifically reserved in
writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not,however,
be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with
respect to such claims.
The Consultant and its subconsultants shall keep available for inspection, by the City, for a period of three years
after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing
upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention
period, the records shall be retained until all litigation,claims or audit findings involving the records have been
resolved. The three-year retention period starts when the Consultant receives final payment.
VII
CHANGES IN WORK
The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary
to correct errors appearing therein, when required to do so by the City, without additional compensation.
Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts
thereof revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. This •
work shall be considered as Extra Work and will be paid for as provided in Section VIII.
VIII
EXTRA WORK
The City may desire to have the Consultant perform work or render services in connection with the Project in
addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be
considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope
thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to
whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is
undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any claim
by the Consultant for compensation as Extra Work.
IX
EMPLOYMENT
The Consultant warrants that it has not employed or retained any company or person, other than a bona fide
employee working solely for the Consultant,to solicit or secure this contract and that he has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts or any other consideration,contingent upon or resulting from the award
or making of this contract. For breach or violation of this warranty,the City shall have the right to annul this
Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise
recover, the full amount of such fee, commission,percentage,brokerage fee, gift or contingent fee.
Any and all employees of the Consultant, while,engaged in the performance of any work or services required by the
Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any
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•
and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while so
• engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the part
of the Consultant's employees, while so engaged on any of the work or services provided to be rendered herein, shall
be the sole obligation and responsibility of the Consultant.
The Consultant shall not engage, on a full or part-time basis, or other basis,during the period of the contract, any
professional or technical personnel who are,or have been at any time during the period of this contract, in the
employ of the City except regularly retired employees, without written consent of the City.
If during the time period of this Agreement,the Consultant finds it necessary to increase its professional, technical,
or clerical staff as a result of this work, the Consultant will actively solicit minorities through their advertisement
and interview process.
X
NONDISCRIMINATION
The Consultant agrees not to discriminate against any client,employee or applicant for employment or for services
because of race,creed,color, national origin, marital status, sexual orientation, sex, age or handicap except for a
bona fide occupational qualification with regard to,but not limited to the following: employment upgrading;
demotion or transfer; recruitment or any recruitment advertising; layoff or termination's; rates of pay or other forms
of compensation; selection for training; rendition of services. The Consultant understands and agrees,that if it
violates this Non-Discrimination provision,this Agreement may be terminated by the City and further that the
Consultant shall be barred from performing any services for the City now or in the future, unless a showing is made
satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely.
• XI
TERMINATION OF AGREEMENT
A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10)days
written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with
subparagraphs C and D below.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory
personnel assigned to the project,the surviving members of the Consultant hereby agree to complete the
work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar
to renegotiations of this Agreement between surviving members of the Consultant and the City,if the
City so chooses.
In the event of the death of any of the parties listed in the previous paragraph, should the surviving
members of the Consultant, with the City's concurrence, desire to terminate this Agreement, payment
shall be made as set forth in Subsection C of this section.
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C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant, a
final payment shall be made to the Consultant for actual cost for the work complete at the time of
termination of the Agreement,plus the following described portion of the net fee. The portion of the net
fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work complete
is to the total work required by the Agreement. In addition, the Consultant shall be paid on the same
basis as above for any authorized extra work completed. No payment shall be made for any work
completed after ten (10)days following receipt by the Consultant of the Notice to Terminate. If the
accumulated payment made to the Consultant prior to Notice of Termination exceeds the total amount
that would be due as set forth herein above,then no final payment shall be due and the Consultant shall
immediately reimburse the City for any excess paid.
D. In the event the services of the Consultant are terminated by the City for fault on the part of the
Consultant, the above stated formula for payment shall not apply. In such an event the amount to be paid
shall be determined by the City with consideration given to the actual costs incurred by the Consultant in
performing the work to the date of termination,the amount of work originally required which was
satisfactorily completed to date of termination, whether that work is in a form or of a type which is
usable to the City at the time of termination,the cost to the City of employing another firm to complete
the work required and the time which may be required to do so, and other factors which affect the value
to the City of the work performed at the time of termination. Under no circumstances shall payment
made under this subsection exceed the amount which would have been made if the formula set forth in
subsection C above had been applied.
E. In the event this Agreement is terminated prior to completion of the work,the original copies of all
Engineering plans, reports and documents prepared by the Consultant prior to termination shall become
the property of the City for its use without restriction. Such unrestricted use not occurring as a part of
this project, shall be without liability or legal exposure to the Consultant. III
F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of
any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for
failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the
Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future act
or omission by the Consultant.
XII
DISPUTES
Any dispute concerning questions of facts in connection with work not disposed of by agreement between the
Consultant and the City shall be referred for determination to the Director of Planning/Building/Public Works or
his/her successors and delegees, whose decision in the matter shall be final and conclusive on the parties to this
Agreement.
In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this
Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of
Washington, situated in King County.
XIII
LEGAL RELATIONS
The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the
work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the laws®
of Washington.
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The Consultant agrees to indemnify, defend and hold the City and its officers and employees harmless from and
• shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part
from the Consultant's errors, omissions, or negligent acts under this Agreement provided that nothing herein shall
require the Consultant to indemnify the City against and hold harmless the City from claims,demands or suits based
upon the conduct of the Cit its officers or employees and rovided further that if the claims or suits are caused
> by
P YP
or result from the concurrent negligence of(a)the Consultant's agents or employees and (b) the City, its agents,
officers and employees,this provision with respect to claims or suits based upon such concurrent negligence shall be
valid and enforceable only to the extent of the Consultant's negligence or the negligence of the Consultant's agents or
employees except as limited below.
The Consultant shall secure general liability,property damage, auto liability, and professional liability coverage in
the amount of$1.0 million, with a General Aggregate in the amount of$2.0 million, unless waived or reduced by the
City. The Consultant shall submit a completed City of Renton Insurance Information Form,and the Standard Acord
Certification Form prior to the execution of the contract.
The City of Renton will be named as Additional Insured(s) on Consultant's general liability and auto liability
policies. Coverage required herein shall beprimary and non-contributory with any other policy(ies) available to the
City. A copy of the endorsement shall be provided to the City.
The limits of said insurance shall not, however, limit the liability of Consultant hereunder.
All coverages provided by the Consultant shall be in a form, and underwritten by a company acceptable to the City.
The City will normally require carriers to have minimum A.M. Best rating of A XII. The Consultant shall keep all
required coverages in full force and effect during the life of this project, and a minimum of thirty days' written notice
shall be given to the City prior to the cancellation of any policy.
• The Consultant shall also submit copies of the declarations pages of relevant insurance policies to the City within 30
days of contract acceptance if requested. The Certification and Declaration page(s) shall be in a form as approved
by the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and no changes
in insurance coverage has occurred, only the Certification Form will be required.
The Consultant shall verify, when submitting first payment invoice and annually thereafter, possession of a current
City of Renton business license while conducting work for the City. The Consultant shall require, and provide
verification upon request, that all subconsultants participating in a City project possess a current City of Renton
business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to
conducting work in City right-of-way. The Consultant's relation to the City shall be at all times as an independent
contractor.
It is further specifically and expressly understood that the indemnification provided herein constitute the
Consultant's waiver of immunity under the Industrial Insurance Act, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall
survive the expiration or termination of this agreement.
XIV
SUBLETTING OR ASSIGNING OF CONTRACTS
The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of
the City.
•
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XV
ENDORSEMENT OF PLANS •
The Consultant shall place their certification on all plans, specifications,estimates or any other engineering data
furnished by them in accordance with RCW 18.43.070.
XVI
COMPLETE AGREEMENT
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. Any supplements to this Agreement will be in writing and executed and will become part of this Agreement.
No agent,or representative of either party has authority to make, and the parties shall not be bound by or be liable
for, any statement,representation,promise, or agreement not set forth herein. No changes,amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment
to this Agreement.
The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof,
and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted.
XVII
EXECUTION AND ACCEPTANCE
This Agreement may be simultaneously executed in several counterparts,each of which shall be deemed to be an
original having identical legal effect. The Consultant does hereby ratify and adopt all statements, representations,
warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials
submitted by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions •
thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above
written.
CONSULTAN(T CITY OF RENTON
rf' CI 4% //'(epi /47f 7.(.`6)t
i orale Date Denis Law,Mayor Date
Doug Dunster
type or print name ATTEST:
Managing Principal
Title Bonnie I. Walton, City Clerk
•
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Exhibit A
Golder Associates Inc.
nFws 18300 NE Union Hill Road,Suite 200 = GOlder
ti Redmond,WA U5A 98052 3333 ® Associates
• J Telephone(425)883-0777
« P�aC
Fax(425)882-5498
y, www.golder.com
May 15, 2008 Our Ref: P83-93061
City of Renton
Utility Systems Division-Surface Water
1055 South Grady Way
Renton, Washington 98055
Attention: Steve Lee, P.E., Project Manager
RE: CEDAR RIVER MONITORING 2008
Dear Mr. Lee:
The following is a scope of work prepared by Golder Associates Inc. (Golder) to complete fisheries
monitoring activities during 2008 on the Cedar River, in Renton, Washington. The monitoring is
required to demonstrate that proposed mitigation actions adequately address any significant
environmental impacts from the US Army Corps of Engineers (USACE) Cedar River Section
205 Flood Damage Reduction Project implemented by the USACE and the City of Renton.
• The following includes a proposed scope-of-work and budget to complete the fieldwork and reports
for this project. The majority of the work will be conducted by our sub-contractor, Paul Conrecode at
Integrated Aquatics. Golder will provide some project management support, field support for the
physical surveys, and administrative support for report preparation.
SCOPE OF WORK
The following is a list of tasks that will be completed to successfully perform each monitoring
component.
Task 100: Project Management: This task includes tracking project budget and submitting a
"percent task completed" update with each invoice to the City of Renton. It will also
involve periodic discussions with the City of Renton, and other agencies involved in
similar work on the Cedar River.
Task 200: HPA Discussions and Elliot Side-Channel Performance Standards and
Maintenance Plan. This task includes participation in meetings with the
Washington Department of Fish and Wildlife for purposes related to City of Renton
Hydraulic Project Approval permitting, and for preparation of performance standards
and a maintenance plan for the Elliot Side-Channel to be able to continue receiving
mitigation credit.
Task 300: Landsburg Physical Surveys: This task's objective is to determine channel changes
. after gravel supplementation, consistent with previous years' methods. It includes
five cross-sectional river surveys, and five Wolman pebble counts. Task 300 also
includes snorkel surveys to determine if adult steelhead or chinook spawners are in
the gravel placement area, and turbidity monitoring during gravel placement.
nC CIr Cc nroncc MCDIrA 4 CIA AI ICTDAI IA CI ID(IDC MC DTU AAACDIr4 Ann cnI ITI-1 AAACDIrA
City of Renton May 15, 2008
Mr. Steve Lee 2 P83-93061
Task 400: Lower Cedar River Sockeye Spawning. The objective of spawning surveys is to •
determine the location and number of sockeye and chinook redds between the mouth
of the Cedar River at Lake Washington and the I-405 Bridge. Three surveys will be
conducted during the course of the spawning season. Redds and fish will be counted
on surveys at the spawning peak in the third week of October, and three weeks before
and after this peak. Survey dates will be determined as flow and visibility allow.
This task will take two biologists one field day for each survey. Redds and fish will
be counted in between-bridge segments, consistent with previous years.
Task 500: Elliot Rearing/Spawning Side-Channel Spawning Surveys: Surveys will be
conducted to determine the total number of live fish, and redd locations. We will
conduct 12 weekly surveys over the course of the spawning season; dates will be
determined as flow and visibility allow.
Task 600: Elliot Rearing/Spawning Side-Channel Specification Compliance Survey: Three
surveys will be conducted to characterize channel and riparian conditions after flood
damage in 2006 and 2007, to measure extent of compliance with mitigation
requirements and channel design specifications, and to develop recommendations for
restoring channel and riparian conditions.
Task 700: Report Preparation: This task includes the preparation of one draft and one final
report that summarizes data collected from tasks 200 through 600. Three reports will
be prepared:
1. Results of Landsburg physical surveys. •
2. Results of lower main stem and side-channels sockeye spawning surveys.
3. Results of Elliot Rearing/Spawning Side-Channel Specification Compliance
Survey.
Each report will be submitted within 60 days following completion of the last
monitoring date for each task.
ASSUMPTIONS
Golder staff and/or its sub-consultant will have access to the site for field visits. Please note that if
further research or monitoring is required, Golder will notify the City of Renton and discuss both
scope and budget modifications.
COST ESTIMATE
We propose to conduct this work under the annual consulting agreement included as Attachment A.
The estimated cost for the work is $53,963.19. A cost breakdown and timeline to complete the
proposed scope of work are detailed and presented in Attachments B and C.
•
Golder Associates
City of Renton May 15,2008
Mr. Steve Lee 3 P83-93061
• We trust the foregoing is satisfactory for your current needs. If you should have any questions or
require additional information,please do not hesitate to call us at(425) 883-0777.
Sincerely,
GOLDER ASSOCIATES INC.
d Z-
Bob Anderson
Principal
042108rha1 docx
Attachments
Cc: Paul Conrecode, Integrated Aquatics
DM/PC/clt
•
•
Golder Associates
EXHIBIT B
COST ESTIMATE •
(To be filled in per tasks to be completed for Scope of Work)
•
•
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Exhibit B
2008 Cedar River Monitoring Budget Proposal
• City of Renton- Surface Water Utility
Proposal P83-93061: 2008 Cedar River Fisheries Monitoring
Hours Rate Cost
Task 500-Elliot Side-Channel Spawner Surveys
Paul Conrecode- subcontractor $7,470.73
TOTAL TASK 500 COST $7,470.73
Task 600-Elliot Rearing/Spawning Side-Channel Specification Compliance
Survey
Paul Conrecode- subcontractor $4,005.22
TOTAL TASK 600 COST $4,005.22
Task 700-Report writing
Paul Conrecode- subcontractor $3,204.18
CAD/Graphics/Clerical 16 $25.00 $400.00
Principal/Associate Review 8 $51.35 $410.80
TOTAL TASK 700 COST $4,014.98
111
Summary of Costs
Total Direct Salary $3,563.20
Golder Direct Salary x Overhead(168.97%) $6,020.74
Sub Total $9,583.94
Fee(12%) $1,150.07
Sub-Total (Golder Fee) $10,734.01
Direct Costs $1,508.30
Subcontractor(Paul Conrecode)* $41,720.88
Project Grand Total $53,963.19
*Includes 15%Sub-contract handling
•
P83-93061
Golder Associates 042108rha1.xis
EXHIBIT C
TIMELINE •
•
•
•
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April 21,2111 • •83-93061
Page 1of3
EXHIBIT C
2008-2009 Cedar River Monitoring Timeline
January February March April May June
2008 2008 2008 2008 2008 2008
Task 100
Pro'ect Mana_ement _
Task 200
HPA Discussions and Elliot Side-Channel Performance Standards
and Maintenance Plan.
Task 300
Landsburg Physical Surveys
Task 400
Lower River Spawning Surveys
Task 500
Elliot Side-Channel Spawning Surveys
Task 600
Replacement Side-Channel Spawning Surveys
Task 700
Report Writing
Golder Associates
April 21,2008 P83-93061
Page 2 of 3
EXHIBIT C
2008-2009 Cedar River Monitoring Timeline
July August September October November December
2008 2008 2008 2008 2008 2008
Task 100
1 •
Project Management
Task 200
HPA Discussions and Elliot Side-Channel Performance Standards and 111111111111111111111111111
Maintenance Plan.
Task 300
Landsburg Physical Surveys 111111111111111111111
Task 400
Lower River Spawning Surveys •
Task 500
Elliot Side-Channel Spawning Surveys111111111
Task 600
Replacement Side-Channel Spawning Surveys 1111111111
Task 700
Report Writing 11111111, '1 11111111111111
• Golderociates •
April 21,2111/ • 683-93061 •
Page 3 of 3
EXHIBIT C
2008-2009 Cedar River Monitoring Timeline
January February March April
2009 2009 2009 2009
Task 100
Project Management
Task 200
HPA Discussions and Elliot Side-Channel Performance Standards and
Maintenance Plan.
Task 300
Landsburg Physical Surveys
Task 400
Lower River Spawning Surveys
Task 500
Elliot Side-Channel Spawning Surveys
Task 600
Replacement Side-Channel Spawning Surveys
Task 700
Report Writing
Golder Associates
RESOLUTION NO. 3229 •
CITY OF RENTON
SUMMARY OF FAIR PRACTICES POLICY
ADOPTED BY RESOLUTION NO. 3 2 2 9
It is the policy of the City of Renton to promote and provide equal treatment and service to all citizens and to
ensure equal employment opportunity to all persons without regard to race, color, national origin, ethnic
background, gender, marital status, religion, age or disability, when the City of Renton can reasonably
accommodate the disability, of employees and applicants for employment and fair, non-discriminatory
treatment to all citizens. All departments of the City of Renton shall adhere to the following guidelines:
(1) EMPLOYMENT PRACTICES - The City of Renton will ensure all employment related
activities included recruitment, selection, promotion, demotion, training, retention and
separation are conducted in a manner which is based on job-related criteria which does not
discriminate against women, minorities and other protected classes. Human resources
decisions will be in accordance with individual performance, staffing requirements, governing
civil service rules, and labor contract agreements.
(2) COOPERATION WITH HUMAN RIGHTS ORGANIZATIONS - The City of Renton will
cooperate fully with all organizations and commissions organized to promote fair practices
and equal opportunity in employment.
(3) AFFIRMATIVE ACTION PLAN - The City of Renton Affirmative Action Plan and Equal
Employment Program will be maintained and administered to facilitate equitable
representation with the City work force and to assure equal employment opportunity to all. It •
shall be the responsibility of elected officials, the Mayor, the Affirmative Action Officer,
department administrators, managers, supervisors, Contract Compliance Officers and all
employees to carry out the policies, guidelines and corrective measures set forth in the
Affirmative Action Plan and Equal Employment Program.
(4) CONTRACTORS' OBLIGATIONS - Contractors, sub-contractors, consultants and
suppliers conducting business with the City of Renton shall affirm and subscribe to the Fair
Practices and Non-discrimination policies set forth by the law and in the City's Affirmative
Action Plan and Equal Employment Program.
Copies of this policy shall be distributed to all City employees, shall appear in all operational documentation
of the City, including bid calls, and shall be prominently displayed in appropriate city facilities.
CONCURRED IN by the City Council of the City of RENTON, Washington, this 7 ttday of October, 1996.
CITY OF RENTON: RENTON CITY COUNCIL:
Mayor Council President
Attest:
il<.i%4'.v I
City Cler! . •
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1
•
LIR•ft
AFFIDAVIT OF COMPLIANCE
Golder Associates Inc. herebyconfirms and declares that
(Name of contractor/subcontractor/consultant/supplier)
I. It is Golder Associates Inc. policy to offer equal
(Name of contractor/subcontractor/consultant/supplier)
opportunity to all qualified employees and applicants for employment without regard to
the race,creed,color, sex, national origin, age,disability or veteran status.
II. Golder Associates Inc. complies with all applicable federal,
(Name of contractor/subcontractor/consultant/supplier)
state and local laws governing non-discrimination in employment.
II. When applicable, Golder Associates Inc. will seek out and
(Name of contractor/subcontractor/consultant/supplier)
negotiate with minority and women contractors for the award of
•
subcontracts.
Doug Dunster/ManagingDunster/Managing Principal
Print Agent/Representative's Name and Title
14
- itael
AgegttRep senta ive's Signature
Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or supplier.
Include or attach this document(s) with the contract.
•
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APPROVED BY
CITY COUNCIL-
Date 2-aoo8 - •
FINANCE COMMITTEE
COMMITTEE REPORT "
June 2,2008
Authorizing a contract.withiDougPedersen&Associates for
Regional Economic Forecasting Services
(May 19, 2008)
The . Finance , Committee recommends concurrence in the staff recommendation to
authorize the: Mayor and City Clerk to;,enter iritd a contract with Doug Pedersen -&
Associates to continue providing economic:review and forecasting servicesfor.,the:City.
The Term of the contract is May'31 2008 through May".3 r,::201:0 and totals.$28,000:for
the two-year term:
•
Don Persson, Chair =
Chai
40101
King Parker, Member.
cc: Marty"Wine,Assistant CAO
1/�dcr AarRs
•
pedersen cte report'060208:doe\ ; Rev 01/08 bh
APPROVED BY
CITY COUNCIL
Date
FINANCE COMMITTEE;
COMMITTEE REPORT
June 2,2008
•
2008 Budget Amendment and Principal Financial:and Administrative Analyst Position Hire.
(May 12,2008)
- The Finance Committee recommends concurrence in the-staff recommendation to,approve an
ordina
nce,amending the2008 Bud et by increasing the general-fund d bud et for Public Works
Administration in the amount 14 82 increase 3.to inc ease the authorization.of the Principal Financial.-.
p
and Administrative Analyst osition from 0:75=FTE to 1.0 FTE, and by decreasing the"street _
Y p Y
_ g...
fund budget by .$16,920 to' reduce the authorization:of a -Maintenance Shops Secretary I:s
Position`from 1.0 FTE to 0.5 FTE: The Finance Committee also recommends that Council
approve the hiring of the Principal'Financial.and Administrative;Analyst position, Grade-24,'.
at Step D.of the Salary schedule effective May"16,2008.
•
. .
;
,
The Finance Committeefurther recommends that theordinanceregardingthe 2008 Budget
amendment be presented`for:first:reading:
Don Persson,Chair
fJ /
ere,• r hair:
d
King Park'er, Member,
cc: .. Gregg Zimmerman,Public Works Administrator: _
Nancy Carlson,Human Resources/Risk Management Administrator
Linda Parks,Interim Finance/IS Administrator
APPROVED BY
CITY COUNCIL
Date --g- oo8
FINANCE COMMITTEE
COMMITTEE REPORT
June 2,2008
Professional Services Agreement with Doug Levy for
' Legislative Consultant Services
(May 19, 2008)
The Finance Committee recommends concurrence in the staff recommendation,to approve"a
contract with.Doug Levy for legislative consulting for the 2008-2009 JegislatiVe session. The
: contract is for services beginning May 2008 to the end of the 2009 session of legislature;in the
amount:of$51,800.. -
The.Committee further recommends that the Mayor and City Clerk be authorized to:execute •
this contract: :.
Don Persson, Chair
Terri :` VCr
King Parker, Member
cc:. .'Suzanne Dale Estey,CED Director
Alex Pietsch,CED Administrator
APPROVED BY
CITY COUNCIL
Date 6-a-aoo 7
PUBLIC SAFETY COMMITTEE
COMMITTEE REPORT
June 2,2008
2006 International Fire Code Adoption with Local Adinendments
(Referred July 2, 2007)
The Public, Safety Committee recommends concurrence in -the staff recommendation to
approve the .proposed. Code changes with local amendments and adoption of the related
ordinance for the purpose of bringing.the City into line with nine Eastside Zone I Fire Marshal .
jurisdictions and Zone 3 Fire Marshals.
The Committee further recommends'that:the_ordinance regarding this matter be prepared for
reading and adoption.
C _ -
Greg''"a or, Chair-
:RnEari�}an,Vi - Chair
Don Persson, Member _
cc: I:.David Daniels, Fire Chief/Emergency Services Administrator
Bill Flora, Deputy Fire Chief/Fire Marshal
Dave Pargas,Assistant Fire Marshal "
Joan Montegary,Assistant to the=Fire Chief
Kelly Carey,Administrative Secretary, Community Risk Reduction
•
20061FCAdoption.doc\. - rev 01/08 bh
4
CITY OF RENTON, WASHINGTON
• ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
ADOPTING THE 2008 AMENDMENTS TO THE ZONING
CLASSIFICATIONS OF PROPERTIES LOCATED WITHIN THE CITY
OF RENTON.
WHEREAS, pursuant to Ordinance No. 4260 entitled "Code of General Ordinances of
the City of Renton, Washington," as amended, and the maps and reports adopted in conjunction
therewith, property located within the City of Renton has been zoned as various zoning
classifications; and
WHEREAS, the Planning Commission held numerous public hearings and made its
recommendation to the City Council; and
WHEREAS, the City Council and the Planning and Development Committee have held
• public meetings to consider the zoning classifications to be assigned to various properties within
the City of Renton; and
WHEREAS, the City Council established an amendment process as part of its greater
Growth Management Act process; and
WHEREAS, numerous individuals availed themselves of the amendment processes; and
WHEREAS, the City Council having duly considered all matters relevant thereto, and all
parties having been heard appearing in support thereof or in opposition thereto;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DOES ORDAIN AS FOLLOWS:
SECTION I. The above findings and recitals are hereby found to be true and
correct in all respects.
•
ORDINANCE NO.
SECTION II. The zoning map attached hereto as Exhibit "A" on a single sheet,
and Exhibit "B" as a bound Map Book, are hereby adopted as the zoning map for the City of
Renton, and the zoning categories shown on these maps for the various properties located within
the City limits of the City of Renton are hereby designated as the zoning designations for those
properties. Rezone ordinances adopted after this ordinance shall amend the official zoning map.
SECTION III. The Community and Economic Development Administrator is
hereby authorized and directed to make the necessary changes on the City's zoning maps, to
evidence the adoption of the new zoning map.
SECTION IV. The City Clerk is hereby authorized and directed to file this
ordinance as provided by law and to keep a copy on file with the office of the City Clerk.
SECTION V. This Ordinance shall be effective upon its passage, approval, and
five (5) days after publication.
PASSED BY THE CITY COUNCIL this day of , 2008. •
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this day of , 2008.
Dennis Law, Mayor
•
2
ORDINANCE NO.
Approved as to form:
•
Lawrence J. Warren, City Attorney
Date of Publication:
ORD.1475:5/22/08:scr
•
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MIXED USE CENTERS INDUSTRIAL
iservation ® (CV) Center Village 0 (IL) Industrial Light
lu/ac (UC-N1) Urban Center North 1
(IM) Industrial Medium
lu/ac (UC-N2) Urban Center North 2 (IH) Industrial Heavy
iu/ac "'°'`' (CD) Center DowntownY
.1 Renton City Limits '� Q
Vlanufactured Homes C
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:wilily Traditional (CO) Commercial Office f AT T O
Family Urban Center (CN) Commercial Neighborhood
Updated through Ordinace 5327
and effective as of April 16, 2008
This document is a graphic representation, not guaranteed
,200 2,400 to survey accuracy, and is based on the best information
I I I available as of the date shown. This map is intended for
I I I
City display purposes only. Refer to the zoning map book
to find the zoning of a particular parcel.
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1
CITY OF RENTON, WASHINGTON
• ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
AMENDING THE FISCAL YEAR 2008 ANNUAL BUDGET AS ADOPTED
BY ORDINANCE NO. 5325 TO APPROPRIATE AND TRANSFER FROM
FUND 502 TO FUND 317 FOR BURNETT LINEAR PARK PHASE II
PROJECT EXPENSES IN THE TOTAL AMOUNT OF $60,000.
WHEREAS, on March 10, 2008, the City Council adopted Ordinance 5362 approving
the 2008 Annual Budget; and
WHEREAS, it is necessary to amend the 2008 Annual Budget to accommodate revenue
and expenditures for the Burnett Linear Park Phase II project;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DOES ORDAIN AS FOLLOWS:
110
SECTION I. The Fiscal Year 2008 Annual Budget is hereby amended to include
the following adjustment to the Insurance Fund (502)to transfer to Fund 317 as listed below:
Insurance Fund (502)
FY 2008
REVENUES 2008 After Budget Increase Amended 2008 Budget
Carry Forward Budget
Funding Source
Reserve from South 60,000 0 60,000
Renton
Revenues 60,000 0 60,000
EXPENDITURES 0
Transfer Out to 317 0 60,000 60,000
Expenditures 0 60,000 60,000
•
1
ORDINANCE NO.
SECTION II. This ordinance shall be effective upon its passage, approval, and •
five (5) days after publication.
PASSED BY THE CITY COUNCIL this day of , 2008.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this day of , 2008.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney •
Date of Publication:
ORD.1470:5/12/08:scr
•
2
CITY OF RENTON, WASHINGTON
• ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
AMENDING THE FISCAL YEAR 2008 BUDGET BY APPROPRIATING
$95,000 FROM THE 2008 SOLID WASTE UTILITY FUND (403) FOR
THE 2008 SOLID WASTE CLEAN SWEEP ACCOUNT.
WHEREAS, City Council approved the extension of the 2008 Clean Sweep Neighbor-
to-Neighbor Curbside Cleanup services to areas not currently served by the City of Renton Solid
Waste Utility; and
WHEREAS, the necessary funds of $95,000 to implement the program have not been
appropriated in the 2008 Solid Waste Utility budget; and
WHEREAS, the funds of $95,000 need to be appropriated from the 2008 Solid Waste
Fund Balance (403) and the 2008 Solid Waste Clean Sweep account
• (403.000000.018.5370.0060.41.000000) adjusted;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DOES ORDAIN AS FOLLOWS:
SECTION I. Ordinance No. 5325 establishing the 2008 Solid Waste Utility
budget is hereby amended as follows: $95,000 from the 2008 Solid Waste Fund Balance account
is transferred to the 2008 Solid Waste Clean Sweep account.
2008
Original Budget 2008 Adjusted
Fund Budget Increase Budget
403.000000.018.5370.0060.41.000000 $0 $95,000 $95,000
Source of funds: 2008 Solid Waste Fund Balance (403)
•
1
ORDINANCE NO.
SECTION II. This ordinance shall be effective upon its passage, approval, and •
five (5) days after publication.
PASSED BY THE CITY COUNCIL this day of , 2008. .
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this day of , 2008.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
1111
ORD.1473:5/19/08:scr
•
2
CITY OF RENTON, WASHINGTON
• ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
AMENDING THE 2008 BUDGET BY INCREASING THE GENERAL
FUND BUDGET FOR PUBLIC WORKS ADMINISTRATION (FUND
000/015) BY $14,823 IN ORDER TO INCREASE THE AUTHORIZATION
OF THE PUBLIC WORKS PRINCIPAL FINANCIAL AND
ADMINISTRATIVE ANALYST POSITION FROM 0.75 FTE TO 1.0 FTE
AND DECREASE THE STREET FUND BUDGET (FUND 003/019) BY
$16,920 IN ORDER TO REDUCE THE AUTHORIZATION OF A
MAINTENANCE SHOPS SECRETARY 1 POSITION FROM 1.0 FTE TO
0.5 FTE.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN
AS FOLLOWS:
SECTION I. Appropriation in Funds 003 and 000/015 are hereby adjusted as
follows:
• Fund 2008 Budget Budget Adjustment 2008 Adjusted Budget
000/015 $934,519 $14,823 $949,342
003 $8,939,376 <$16,920> $8,922,456
Source of funds: transfer $14,823 from 003 to 000/015
SECTION II. The work hours for the Public Works Principal Financial and
Administrative Analyst position are hereby increased from 0.75 FTE to 1.0 FTE, effective June
16, 2008.
SECTION III. The work hours for a Maintenance Shops Secretary 1 position are
hereby reduced from 1.0 FTE to 0.5 FTE effective as of the July 1, 2008 hire date for this
position.
SECTION IV. This ordinance shall be effective upon its passage, approval, and
five (5) days after publication.
•
1
1
ORDINANCE NO.
•
PASSED BY THE CITY COUNCIL this day of , 2008.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this day of , 2008.
Denis Law, Mayor
Approved to as to form:
Lawrence J. Warren, City Attorney •
Date of Publication:
ORD.1469:5/7/08:scr
•
2
• CITY OF RENTON, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON,
AMENDING CHAPTER 2, ZONING DISTRICTS — USES AND
STANDARDS; CHAPTER 4, CITY-WIDE PROPERTY DEVELOPMENT
STANDARDS; CHAPTER 9, PERMITS — SPECIFIC; AND CHAPTER 11,
DEFINITIONS, OF TITLE IV (DEVELOPMENT REGULATIONS) OF
ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL
ORDINANCES OF THE CITY OF RENTON, WASHINGTON" TO
AMEND THE REGULATIONS REGARDING ASSISTED LIVING AND
TO DELETE THE DUPLICATIVE USE TABLES FOR EACH ZONE IN
SECTION 4-2-070.
WHEREAS, the City does not have a definition for assisted living; and
WHEREAS, the City desires to define assisted living as a land use and ensure
appropriate development regulations regarding assisted living facilities; and
WHEREAS, in light of the definition for assisted living, the definition for convalescent
• centers needs to be amended to provide clarity; and
WHEREAS, the tables indicating allowed uses by individual zone are redundant and the
City seeks to reduce redundancy in Title IV; and
WHEREAS, this matter was duly referred to the Planning Commission for investigation
and study, and said matter having been duly considered by the Planning Commission, and said
zoning text amendment request being in conformity with the City's Comprehensive Plan, as
amended; and
WHEREAS, the City Council held a public hearing on March 24, 2008, and having duly
considered all matters relevant thereto, and all parties having been heard appearing in support
thereof or in opposition thereto;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
• WASHINGTON, DOES ORDAIN AS FOLLOWS:
1
ORDINANCE NO.
SECTION I. Subsection 4-2-060D, Other Residential, Lodging and Home •
Occupations, of the Zoning Use Table of Chapter 2, Zoning Districts — Uses and Standards, of
Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General
Ordinances of the City of Renton, Washington," is hereby amended so that the words
"Retirement residences" are stricken and replaced in alphabetical order with "Assisted living,"
but all letters and numbers associated with the zones in which the use is allowed are retained and
applied to "Assisted living", as shown in Attachment A.
SECTION II. Subsection 4-2-060D, Other Residential, Lodging and Home
Occupations, of the Zoning Use Table of Chapter 2, Zoning Districts — Uses and Standards, of
Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General
Ordinances of the City of Renton, Washington," is hereby amended to permit assisted living in
the R-14 zone. Other portions of the table are to remain the same, as shown in Attachment A. •
SECTION III. Section 4-2-070, subsection A through subsection S, of the Zoning
Use Tables of Chapter 2, Zoning Districts — Uses and Standards, of Title IV (Development
Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton,
Washington," are hereby deleted. Section 4-2-070 shall be marked "Reserved".
SECTION IV. Subsection 4-2-110A, Development Standards for Single Family
Residential Zoning Designations (Primary and Attached Accessory Structures), of Chapter 2,
Zoning Districts —Uses and Standards, of Title IV (Development Regulations) of Ordinance No.
4260 entitled "Code of General Ordinances of the City of Renton, Washington," is hereby
amended to add an assisted living bonus associated with Maximum Housing Density section in
the R-1 zone to read as shown in Attachment B. Other portions of the table are to remain the
same. •
2
•
ORDINANCE NO.
• SECTION V. Subsection 4-2-110F, Development Standards Residential Zoning
Designations (Primary and Attached Accessory Structures), of Chapter 2, Zoning Districts —
Uses and Standards, of Title IV (Development Regulations) of Ordinance No. 4260 entitled
"Code of General Ordinances of the City of Renton, Washington," is hereby amended to add an
assisted living bonus in the Maximum Housing Density section of the R-10, R-14, and RM
zones, as shown in Attachment C. Other portions of the table are to remain the same.
SECTION VI. Subsection 4-2-120A, Development Standards for Commercial
Zoning Designations, of Chapter 2, Zoning Districts — Uses and Standards, of Title IV
(Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the
City of Renton, Washington," is hereby amended to add an assisted living bonus in the
Maximum Net Residential Density section of the CN, CV, and CA zones, as shown in
Attachment D. Other portions of the table are to remain the same.
• SECTION VII. Subsection 4-2-120B Development Standards for Commercial
Zoning Designations, of Chapter 2, Zoning Districts — Uses and Standards, of Title IV
(Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the
City of Renton, Washington," is hereby amended to add an assisted living bonus in the
Maximum Net Residential Density of the CD and COR zones, as shown in Attachment E. Other
portions of the table are to remain the same.
SECTION VIII. Subsection 4-2-120E, Development Standards for Commercial
Zoning Designations, of Chapter 2, Zoning Districts — Uses and Standards, of Title IV
(Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the
City of Renton, Washington" is hereby amended to add an assisted living bonus in the Maximum
•
3
•
ORDINANCE NO.
Net Residential Density of the UC-N1 and UC-N2 zones, as shown in Attachment F. Other •
portions of the table are to remain the same.
SECTION IX. The table in subsection 4-4-080F 10 e, Parking Spaces Required
Based on Land Use, of Chapter 4, City-Wide Property Development Standards, of Title IV
(Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the
City of Renton, Washington," is hereby amended so that in the Residential Uses Outside of the
Center Downtown Zone category a new row is added titled "Assisted living" in the Use column.
In the same new row, the column associated with Number of Parking Spaces Required is
amended to read:
1 parking space per residential unit of assisted living, plus dedicated parking
spaces for facility fleet vehicles.
Also, this section is amended to add a new row titled "Assisted living" in the Residential Uses in •
the Center Downtown Zone category, so that the column associated with Number of Required
Spaces reads:
1 parking space per residential unit of assisted living, plus dedicated parking
spaces for facility fleet vehicles.
These changes are shown in Attachment G. Other portions of the table are to remain the same.
SECTION X. Subsection 4-4-100E 5 i, Special Requirements for Specified Uses
in the Commercial Office (CO), Light Industrial (IL), Medium Industrial (IM), and Heavy
Industrial (IH) Zones within One Hundred Feet (100') of a Lot Zoned RC, R-1, R-4, R-8, R-10,
R-14, and RM, of Chapter 4, City-Wide Property Development Standards, of Title IV
(Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the
•
4
ORDINANCE NO.
City of Renton, Washington," is hereby amended so that the words "retirement residences" is
replaced with the words "assisted living."
SECTION XI. Subsection 4-9-065B, Applicability, of Title IV (Development
Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton,
Washington," is hereby amended to read:
The density bonus review procedure and review criteria are applicable to
applicants who request bonuses in the zones which specifically authorize density
bonuses in chapter 4-2 RMC. This Section of chapter 4-9 RMC contains density
bonus procedures and review criteria for the residential uses in the R-14 and RM-
U zones, as well as, assisted living in all zones where it is permitted.
SECTION XII. Subsection 4-9-065D, Bonus Allowances and Review Criteria, of
Chapter 9, Permits — Specific, of Title IV (Development Regulations) of Ordinance No. 4260
• entitled "Code of General Ordinances of the City of Renton, Washington," is hereby amended to
add a new column titled "Assisted Living" and to add new text in the associated rows to read as
shown in Attachment H. Other portions of the table are to remain the same.
SECTION XIII. Section 4-11-010, Definitions A, of Chapter 11, Definitions, of
Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General
Ordinances of the City of Renton, Washington," is hereby amended to add a new definition to
read:
ASSISTED LIVING: A facility where residents live in private units and receive
assistance with limited aspects of personal care, such as: taking medication,
bathing, or dressing. Meals are provided multiple times daily in a common dining
area. Staff is on duty 24-hours per day to ensure the welfare and safety of
•
5
ORDINANCE NO.
residents. This definition does not include: convalescent centers, congregate •
residences, boarding and lodging houses, adult family homes, and group homes I
and II.
SECTION XIV. Section 4-11-030, Definitions C, of Chapter 11, Definitions, of
Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General
Ordinances of the City of Renton, Washington," is hereby amended so that the definition for
Convalescent Centers reads:
CONVALESCENT CENTER: A facility licensed by the State for patients who
are recovering health and strength after illness or injury, or receiving long-term
care for chronic conditions, disabilities, or terminal illnesses. Facilities provide
24-hour supervised nursing care and feature extended treatment that is
administered by a skilled nursing staff. Typically, residents do not live in •
individual units and the facilities provide personal care, room, board, laundry
service, and organized activities. This definition does not include adult family
homes, assisted living, group homes II, medical institutions, and/or secure
community transition facilities.
SECTION XV. Section 4-11-040, Definitions D, of Chapter 11, Definitions, of
Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General
Ordinances of the City of Renton, Washington," is hereby amended so that in the definition for
Dwelling, Attached, the words "retirement residences" is replaced with the words "assisted
living". Also, to add a new definition lettered F in the "Dwelling, Multi-Family" definitions, to
read:
•
6
ORDINANCE NO.
F. Assisted Living: A residential building containing two (2) or more dwelling
• units where residents receive assistance withcare.ersonal Dwellingunits
p
include a full kitchen (sink, oven or range, and refrigerator) or a kitchenette, a
bathroom, a living area, and may include a call system. On the premises, facilities
shall include: a professional kitchen, common dining room, recreation area(s),
activity room, and a laundry area.
SECTION XVI. Section 4-11-130, Definitions M, of Chapter 11, Definitions, of
Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General
Ordinances of the City of Renton, Washington," is hereby amended so that in the definition for
Medical Institutions, the words "retirement residences" is replaced with the words "assisted
living."
SECTION XVII. Section 4-11-180, Definitions R, of Chapter 11, Definitions, of
• Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General
Ordinances of the City of Renton, Washington," is hereby amended to strike the definition for
Retirement Residence.
SECTION XVIII. This ordinance shall be effective upon its passage, approval, and
five (5) days after publication.
PASSED BY THE CITY COUNCIL this day of , 2008.
Bonnie Walton, City Clerk
•
7
ORDINANCE NO.
APPROVED BY THE MAYOR this day of , 2008. •
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD.1472:5/19/08:scr
•
•
8
• • •
•
4-2-060 ZONING USE TABLE— USES ALLOWED IN ZONING DESIGNATIONS:
D. OTHER RESIDENTIAL, LODGING AND HOME OCCUPATIONS
ZONING TABLE USE RESIDENTIAL ZONING DESIGNATIONS INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS
USES: RC R-1 R-4 R-8 RMH R-10 R-14 RM IL IM IH CN CV CA CD CO COR UC-N1 UC-N2
D. OTHER RESIDENTIAL, LODGING AND HOME OCCUPATIONS
Accessory dwelling unit AD7
Adult family home PPPPPP P P P P3
Assisted Living H AD P P P P3 P39 P P75 P88
Caretaker's residence AC AC AC AC AC AC AC AC
Congregate residence AD P P3
Group homes I H H3
Group homes II for 6 or less AD PPPP P P P P P3 P
Group homes II for 7 or more HHHHHHH P H H3 AD
Home occupations AC6 AC6 AC6 AC6 AC6 AC6 AC6 AC6 AC6 AC6 AC6 AC6 AC6 AC AC
a
4-2-110A
DEVELOPMENT STANDARDS FOR SINGLE FAMILY RESIDENTIAL ZONING DESIGNATIONS
(Primary and Attached Accessory Structures)
RC R-1 R-4 R-8
DENSITY(Net Density in Dwelling Units per Net Acre)
Minimum
Housing Density ,
4 dwelling units per net acre.
for proposed None None None 2
short plats or
subdivisions
1 dwelling unit per 10 1 dwelling unit per 1 net acre 4 dwelling units per 1 net 8 dwelling units per 1 net acre.
net acres.5 except that in designated acre.13
Urban Separators, density of
up to 1 unit per gross acre
Maximum may be permitted subject to
Housing conditions in RMC 4-3-110,
Density2'14 Urban Separator Overlay.
Assisted living bonus: 1.5
times the maximum density
may be allowed subject to
conditions of 4-9-065.
411 •
Attachment C
4-2-110F
• DEVELOPMENT STANDARDS FOR RESIDENTIAL ZONING DESIGNATIONS
(Primary and Attached Accessory Structures)
R-10 R-14 RM
DENSITY (Net Density in Dwelling Units Per Net Acre)
Minimum For parcels over 1/2 10 units per net acre.4'13 For any subdivision, and/or
Housing gross acre: 4 units per net Minimum density development:4.73
Density '13 acre for any subdivision or requirements shall not "U"suffix:'°25 units per net
development.4.t3 apply to the renovation of acre.
Minimum density an existing structure. "T"suffix:'° 14 units per net
requirements shall not acre.
apply to: a) the renovation "F"suffix: 10 units per net
or conversion of an existing acre.
structure, or b) the Minimum density
subdivision, and/or requirements shall not apply
development of a legal lot to the renovation or
1/2 gross acre or less in conversion of an existing
size as of March 1, 1995. structure.
Maximum For developments or For developments or Forsubdivision and/or
P p any
Housing subdivisions including subdivisions: 14 dwelling development:4
Density attached or semi- units per net acre, except "U" suffix: 75 units per net
attached dwellings: 10 that density of up to 18 acre.' 24
dwelling units per net acre.4 dwelling units per acre may "T"suffix: 35 units per net
Assisted living bonus: be permitted subject to acre.'°
1.5 times the maximum conditions in RMC 4-9-065, "F"suffix: 20 units per net
• density may be allowed Density Bonus Review.4 acre.
subject to conditions of 4-9- Assisted living bonus: Assisted living bonus: 1.5
065. 1.5 times the maximum times the maximum density
density may be allowed may be allowed subject to
subject to conditions of 4-9- conditions of 4-9-065.
065.
Affordable housing
bonus: Up to 30 dwelling
units per acre may be
permitted on parcels a
minimum of two acres in
size if 50% or more of the
proposed dwelling units are
affordable to low income
households with incomes at
0
or below 50% of the area
median income.
•
Attachment D
4-2-120A •
DEVELOPMENT STANDARDS FOR COMMERCIAL ZONING DESIGNATIONS
CN CV CA
DENSITY (Net Density in Dwelling Units per Net Acre)
Minimum None 20 dwelling units per net None, except in the NE
Net acre. Fourth, Puget, Rainier, and
Residential Sunset Business Districts
Density9 (see maps in RMC 4-3-
040): 10 dwelling units per
net acre.
Maximum 4 dwelling units per 80 dwelling units per net 20 dwelling units per net
Net structure. acre. acre. Assisted living
Residential Assisted living bonus: Assisted living bonus: bonus: 1.5 times the
Density9 1.5 times the maximum 1.5 times the maximum maximum density may be
density may be allowed density may be allowed allowed subject to
subject to conditions of 4- subject to conditions of 4-9- conditions of 4-9-065.
9-065. 065. 60 dwelling units per acre
within the NE Fourth,
Puget, Rainier, and Sunset
Business Districts for
buildings with mixed
commercial and residential
use in the same building.
The 60 dwelling units per
acre only applies to the •
parcel and/or parcels that
contain the mixed-use
building. Assisted living
bonus: 1.5 times the
maximum density may be
allowed subject to
conditions of 4-9-065. See
maps in RMC 4-3-040.
•
Attachment E
• 4-2-1206
DEVELOPMENT STANDARDS FOR COMMERCIAL ZONING DESIGNATIONS
CD CO COR
DENSITY (Net Density in Dwelling Units per Net Acre)
Minimum Net 25 dwelling units per NA Where a development
Residential net acre.9 involves a mix of uses then
Density The minimum density minimum residential density
requirements shall not shall be 16 dwelling units per
apply to the subdivision net acre.9'25
and/or development of When proposed development
a legal lot 1/2 acre or does not involve a mix of
less in size as of March uses, then minimum
1, 1995. residential density shall be 5
dwelling units per net acre.9.25
The same area used for
commercial and office
development can also be
used to calculate residential
density. Where commercial
and/or office areas are
utilized in the calculation of
density, the City may require
restrictive covenants to
ensure the maximum density
is not exceeded should the
• property be subdivided or in
another manner made
available for separate lease
or conveyance.
Maximum Net 100 dwelling units per NA 50 dwelling units per net acre.
Residential net acre.9 Assisted living bonus: 1.5
Density Density may be times the maximum density
increased to 150 may be allowed subject to
dwelling units per net conditions of 4-9-065.
acre subject to
Administrative The same area used for
Conditional Use commercial and office
approval. development can also be
Assisted living used to calculate residential
bonus: 1.5 times the density. Where commercial
maximum density may and/or office areas are
be allowed subject to utilized in the calculation of
conditions of 4-9-065. density, the City may require
restrictive covenants to
ensure the maximum density
is not exceeded should the
property be subdivided or in
another manner made
available for separate lease
or conveyance.
•
L
Attachment F
4-2-120E •
DEVELOPMENT STANDARDS FOR COMMERCIAL ZONING DESIGNATIONS
UC-N1 UC-N2
DENSITY(Net Density in Dwelling Units per Net Acre)
Minimum Net 20 dwelling units per net acre4 except for 20 dwelling units per net acre4 except for
Residential mixed use development. mixed use development.
Density
Maximum Net 85 dwelling units per net acre.4 South of North 8th Street: 150
Residential Assisted living bonus: 1.5 times the dwelling units per net acre.4
Density maximum density may be allowed subject Assisted living bonus: 1.5 times the
to conditions of 4-9-065. maximum density may be allowed
When ground-floor commercial uses are subject to conditions of 4-9-065.
incorporated into the structure, density for North of North 8th Street: 250
flats may be increased up to 150 dwelling dwelling units per net acre.
units per net acre. Assisted living bonus: 1.5 times the
Assisted living bonus: 1.5 times the maximum density may be allowed
maximum density may be allowed subject subject to conditions of 4-9-065.
to conditions of 4-9-065.
•
•
•
Attachment G
4-4-080F PARKING LOT DESIGN STANDARDS
• 10. Number of Parking Spaces S Required:
q
e. Parking Spaces S Required Based on Land Use: Modification of these minimum or
q
maximum standards requires written approval from the Planning/Building/Public Works
Department (see RMC 4-9-250).
USE NUMBER OF REQUIRED SPACES
GENERAL:
Mixed occupancies: (2 or 3 different uses in The total requirements for off-street parking
the same building requirements sharing a lot. For 4 or facilities shall be the sum of the equ
irements for
more uses, see"shopping center" the several uses computed separately, unless the
requirements) building is classified as a "shopping center" as
defined in RMC 4-11-190.
Uses not specifically identified in this Planning/Building/Public Works Department staff
p Y
Section: shall determine which of the below uses is most
similar based upon staff experience with various
uses and information provided by the applicant. The
amount of required parking for uses not listed
above shall be the same as for the most similar use
listed below
RESIDENTIAL USES OUTSIDE OF THE CENTER DOWNTOWN ZONE:
Detached and semi-attached dwellings: A minimum of 2 per dwelling unit. Tandem parking
is allowed. A maximum of 4 vehicles may be parked
on a lot, including those vehicles under repair and
• restoration, unless kept within an enclosed building.
Manufactured homes within a A minimum of 2 per manufactured home site, plus a
manufactured home park: screened parking area shall be provided for boats,
campers, travel trailers and related devices at a
ratio of 1 screened space per 10 units. A maximum
of 4 vehicles may be parked on a lot, including
those vehicles under repair and restoration, unless
kept within an enclosed building.
Congregate residence: 1 per sleeping room and 1 for the proprietor, plus 1
additional space for each 4 persons employed on
the premises.
Assisted Living: 1 space per residential unit of assisted living, plus
dedicated parking spaces for facility fleet vehicles.
Attached dwellings in RM-U, RM-T, COR, 1.8 per 3 bedroom or larger dwelling unit; 1.6 per 2
UC-N1 and UC-N2 Zones bedroom dwelling unit; 1.2 per 1 bedroom or studio
dwelling unit. RM-T Zone Exemption: An exemption
to the standard parking ratio formula may be
granted by the Development Services Director
allowing 1 parking space per dwelling unit for
developments of less than 5 dwelling units with 2
bedrooms or less per unit provided adequate on-
street parking is available in the vicinity of the
development.
Attached dwellings within the RM-F Zone: 2 per dwelling unit where tandem spaces are not
provided; and/or
2.5 per dwelling unit where tandem parking is
• provided, subject to the criteria found in subsection
F8d of this Section.
Attached dwellings within the CV Zone: 1 per dwelling unit is required. A maximum of 1.75 411
per dwelling unit is allowed.
Attached dwellings within all other zones: 1.75 per dwelling unit where tandem spaces are not
provided; and/or
2.25 per dwelling unit where tandem parking is
provided, subject to the criteria found in subsection
F8d of this Section.
Attached dwelling for low income or 1 for each 4 dwelling units
elderly:
RESIDENTIAL USES IN THE CENTER DOWNTOWN ZONE:
Attached dwellings: 1 per unit.
Attached dwellings for low income or 1 for every 4 dwelling units.
elderly:
Congregate Residences: 1 per 4 sleeping rooms and 1 for the proprietor, plus
1 additional space for each 4 persons employed on
the premises.
Assisted Living: 1 space per residential unit of assisted living, plus
dedicated parking spaces for facility fleet vehicles.
Detached Dwellings (existing legal) 2 per unit(Ord. 5355)
COMMERCIAL ACTIVITIES OUTSIDE OF THE CENTER DOWNTOWN ZONE AND EXCEPT
SHOPPING CENTERS:
Drive-through retail or drive-through Stacking spaces: The drive-through facility shall
service: be so located that sufficient on-site vehicle stacking
space is provided for the handling of motor vehicles
using such facility during peak business hours.
Typically 5 stacking spaces per window are •
required unless otherwise determined by the
Development Services Director. Stacking spaces
cannot obstruct required parking spaces or
ingress/egress within the site or extend into the
public right-of-way.
Banks: A minimum of 0.4 per 100 square feet of net floor
area and a maximum of 0.5 per 100 square feet of
net floor area except when part of a shopping
center.
Convalescent centers: 1 for every 2 employees plus 1 for every 3 beds.
Day care centers, adult day care (I and II): 1 for each employee and 2 loading spaces within
100 feet of the main entrance for every 25 clients of
the program.
Hotels and motels: 1 per guest room plus 2 for every 3 employees.
Bed and breakfast houses: 1 per guest room. The parking space must not be
located in any required setback.
Mortuaries or funeral homes: 1 per 100 square feet of floor area of assembly
rooms.
Vehicle sales (large and small vehicles) 1 per 5,000 square feet. The sales area is not a
with outdoor retail sales areas: parking lot and does not have to comply with
dimensional requirements, landscaping or the bulk
storage section requirements for setbacks and
screening. Any arrangement of motor vehicles is
allowed as long as: •
-A minimum 5 feet perimeter landscaping area is
provided;
•They are not displayed in required landscape
• areas; and
•Adequate fire access is provided per Fire
Department approval.
Vehicle service and repair(large and small 0.25 per 100 square feet of net floor area.
vehicles):
Offices, medical and dental: 0.5 per 100 square feet of net floor area.
Offices, general: A minimum of 3 per 1,000 feet of net floor area and
a maximum of 4.5 parking spaces per 1,000 square
feet of net floor area.
Eating and drinking establishments and 1 per 100 square feet of net floor area.
taverns:
Eating and drinking establishment 1 per 75 square feet of net floor area.
combination sit-down/drive-through
restaurant:
Retail sales and big-box retail sales: A maximum of 0.4 per 100 square feet of net floor
area, except big-box retail sales, which is allowed a
maximum of 0.5 per 100 square feet of net floor
area if shared and/or structured parking is provided.
Services, on-site (except as specified A maximum of 0.4 per 100 square feet of net floor
below): area.
Clothing or shoe repair shops,furniture, 0.2 per 100 square feet of net floor area.
appliance, hardware stores, household
equipment:
Uncovered commercial area, outdoor 0.05 per 100 square feet of retail sales area in
nurseries: addition to any parking requirements for buildings.
• Recreational and entertainment uses:
Outdoor and indoor sports arenas, 1 for every 4 fixed seats or 1 per 100 square feet of
auditoriums, stadiums, movie floor area of main auditorium or of principal place of
theaters, and entertainment clubs: assembly not containing fixed seats, whichever is
greater.
Bowling alleys: 5 per alley.
Dance halls, dance clubs, and 1 per 40 square feet of net floor area.
skating rinks:
Golf driving ranges: 1 per driving station.
Marinas: 2 per 3 slips. For private marina associated with a
residential complex, then 1 per 3 slips. Also 1
loading area per 25 slips.
Miniature golf courses: 1 per hole.
Other recreational: 1 per occupant based upon 50% of the maximum
occupant load as established by the adopted
Building and Fire Codes of the City of Renton.
Travel trailers: 1 per trailer site.
COMMERCIAL ACTIVITIES WITHIN THE CENTER DOWNTOWN ZONE:
Convalescent center, drive-through retail, These uses follow the standards applied outside the
drive-through service, hotels, mortuaries, Center Downtown zone.
indoor sports arenas, auditoriums, movie
theaters, entertainment clubs, bowling
alleys, dance halls, dance clubs, and other
recreational uses.
All commercial uses allowed in the CD A maximum of 1 space per 1,000 square feet of net
Zone except for the uses listed above. floor area, with no minimum requirement.
• SHOPPING CENTERS:
Shopping centers (includes any type of A minimum of 0.4 per 100 square feet of net floor
business occupying a shopping center): area and a maximum of 0.5 per 100 square feet of •
net floor area. In the UC-N1 and UC-N2 Zones, a
maximum of 0.4 per 100 square feet of net floor
area is permitted unless structured parking is
provided, in which case 0.5 per 100 square feet of
net floor area is permitted. Drive-through retail or
drive-through service uses must comply with the
stacking space provisions listed above
INDUSTRIAL/STORAGE ACTIVITIES:
Airplane hangars, tie-down areas: Parking is not required. Hangar space or tie-down
areas are to be utilized for necessary parking.
Parking for offices associated with hangars is 1 per
200 square feet.
Manufacturing and fabrication, A minimum of 0.1 per 100 square feet of net floor
laboratories, and assembly and/or area and a maximum of 0.15 spaces per 100
packaging operations: square feet of net floor area (including warehouse
space).
Self service storage: 1 per 3,500 square feet of net floor area. Maximum
of three moving van/truck spaces in addition to
required parking for self service storage uses in the
RM-F Zone.
Outdoor storage area: 0.05 per 100 square feet of area.
Warehouses and indoor storage 1 per 1,500 square feet of net floor area.
buildings:
PUBLIC/QUASI-PUBLIC ACTIVITIES:
Religious institutions: 1 for every 5 seats in the main auditorium, however,
in no case shall there be less than 10 spaces. For
all existing institutions enlarging the seating •
capacity of their auditoriums, 1 additional parking
space shall be provided for every 5 additional seats
provided by the new construction. For all institutions
making structural alterations or additions that do not
increase the seating capacity of the auditorium, see
"outdoor and indoor sports arenas, auditoriums,
stadiums, movie theaters, and entertainment clubs."
Medical institutions: 1 for every 3 beds, plus 1 per staff doctor, plus 1 for
every 3 employees.
Cultural facilities: 4 per 100 square feet.
Public post office: 0.3 for every 100 square feet.
Secure community transition facilities: 1 per 3 beds, plus 1 per staff member, plus 1 per
employee.
Schools:
Elementary and junior high: 1 per employee. In addition, if buses for the
transportation of students are kept at the school, 1
off-street parking space shall be provided for each
bus of a size sufficient to park each bus. •
Senior high schools: public, parochial 1 per employee plus 1 space for every 10 students
• and private: enrolled. In addition, if buses for the private
transportation of children are kept at the school, 1
off-street parking space shall be provided for each
bus of a size sufficient to park each bus
Colleges and universities, arts and 1 per employee plus 1 for every 3 students residing
crafts schools/studios, and trade or on campus, plus 1 space for every 5 day students
vocational schools: not residing on campus. In addition, if buses for
transportation of students are kept at the school, 1
off-street parking space shall be provided for each
bus of a size sufficient to park each bus.
•
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•
Attachment H
4-9-065 DENSITY BONUS REVIEW: •
D. BONUS ALLOWANCES AND REVIEW CRITERIA:
The following table lists the conditions under which additional density or alternative bulk standards may
be achieved:
ASSISTED LIVING
Density and Unit Size The bonus provisions are intended to allow assisted living to develop with
Bonus— Purpose: higher densities, but with a building footprint and scale of building that would
be expected for other multi-family structures in the applicable zone. It is
expected that the density bonus will be achieved with no variances to the
development regulations of the applicable zone.
Maximum Additional The units in a project that are for assisted living are allowed to develop at 1.5
Units Per Acre: times the maximum density of the zone the project is in.
In the R-1 and R-10 zones the maximum density for assisted living shall be 18
units/net acre.
Maximum Allowable Projects that include both assisted living and independent living may only
Bonus Dwelling Unit apply the density bonus ratio to the units that are built as assisted living units.
Mix/Arrangement:
Bonus Criteria: Assisted living units must be designated for people who are at least 55 years
of age. The definitions of Assisted Living in RMC 4-11-010 and Dwelling Multi-
Family, Assisted Living in RMC 4-11-040 must be met.
General Provisions: NA
•
•