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Council 07/21/2008
AGENDA RENTON CITY COUNCIL • REGULAR MEETING July 21, 2008 Monday, 4:30 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. EXECUTIVE SESSION (litigation and labor relations) 4. SPECIAL PRESENTATION (upon reconvening at 7:00 p.m.): Washington State Department of Transportation I-405 Construction Update 5. ADMINISTRATIVE REPORT 6. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The comment period will be limited to one-half hour. The second audience comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. NOTICE to all participants: pursuant to State law, RCW 42.17.130, campaigning for any ballot measure or candidate from the lectern during any portion of the council meeting, and particularly, during the audience comment portion of the meeting, is PROHIBITED. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. City Clerk reports bid opening on 7/9/2008 for CAG-08-095, Maplewood Creek Sediment Basin 2008 Cleaning & Maintenance Project, fourteen bids; engineer's estimate $85,320.84; and submits staff recommendation to award the contract to low bidder, The Phoinix Corporation, in the amount of$74,947.11. Council concur. b. City Clerk submits quarterly contract list for period of 4/1/2008 to 6/30/2008 and expiration report for contracts expiring 7/1/2008 to 12/31/2008. Information. c. Community and Economic Development Department recommends adoption of a resolution approving actions of the Washington Economic Development Finance Authority (WEDFA) regarding the Puget Sound Blood Center. Council concur. (See 9.b. for resolution.) d. Community and Economic Development Department submits 10% Notice of Intent to annex petition for the proposed Shamrock Annexation and recommends a public meeting be set on 8/4/2008 to consider the petition; 123.69 acres located south of NE 10th St., east of Jericho Pl. NE. Council concur. e. Community Services Department submits the 2009/2010 Human Services funding allocations and Contingency Funding Plan. Refer to Community Services Committee; set public hearing on 8/19/2008. f. Community Services Department recommends approval of an agreement with JD Striping in the amount of$35,187.38 to perform parking lot repairs at Liberty Park. Council concur. g. Transportation Systems Division recommends approval of an agreement with DMJM Harris, Inc. in the amount of$145,700 for construction management services for the South Lake Washington Roadway Improvements project. Council concur. • (CONTINUED ON REVERSE SIDE) h. Transportation Systems Division recommends approval of an agreement with the Washington State Department of Transportation in the amount of$60,873 for construction management services for the Logan Ave. N. Bike Lane and Channelization project. Council concur. (See 9.c. • for resolution.) i. Transportation Systems Division recommends approval of addendum #22 to LAG-65-877, Airport lease with The Boeing Company, allowing the company to lease Apron B in support of 737 aircraft production. Council concur. j. Utility Systems Division recommends approval of addendum#6 to CAG-02-134, contract with King County Roads Maintenance Division in the amount of$45,094.24 for the Landsburg Gravel Supplementation Mitigation project. Council concur. 8. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Planning & Development Committee: Earlington Annexation Processing Fee Reduction Request b. Transportation (Aviation) Committee: 2009-2014 Six-Year Transportation Improvement Program* 9. RESOLUTIONS AND ORDINANCES Resolutions: a. Adopting the 2009-2014 Six-Year Transportation Improvement Program (See 8.b.) b. Approving actions of the Washington Economic Development Finance Authority regarding the Puget Sound Blood Center(See 7.c.) c. Logan Ave. N. Bike Lane and Channelization construction services agreement with WSDOT (See 7.h.) Ordinances for second and final reading: . a. Business license fee reporting period changes (1st reading 7/14/2008) b. Helipads zoning code amendments (1st reading 7/14/2008) c. 2006 International Fire Code adoption with local amendments (1st reading 7/14/2008) 10. NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 11. AUDIENCE COMMENT 12. ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) Emerging Issues in Public Safety • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RE-CABLECAST TUES.&THURS.AT 1 1 AM&9 PM,WED.&FRI.AT 9 AM&7 PM AND SAT.&SUN.AT 1 PM&9 PM 4 k .. . ,4i\'?11,-:-:--,,,,,;:•If',1'r 1-405 Master Plan: 1-405 Corridor Program Regional Consensus Wilburton Tunnel Removal •EIS Record of Decision,2002 \..:., ,,,o0;* ,i;,. —;:1";•-•,--',:;•`,•;,"• '=<,-,?:•:•.,,/,'• , -n-tkv, Roadways ..:*:V4. •2 new lanes in each direction , ''ifitiZA1 '•-,1.., Stacy Trussler,P.E. •Local arterial improvements a‘..'A.1•-•"••-• "'•--,- ''': 1-405 Deputy Project Director Transit&Transportation Choices ,L •Bus Rapid Transit system *.-,*-1, .., E'-'--.A•v-zg, ". x' ;',V'.5. ',T.;•. ••-'- •9 new transit centers added • • -, . , ,... ,, , t‘i,-t,.1,4,-,m,•;..'-itit.,, •50%transit service increase TV' , •-'', , •HOV direct access ramps and flyer stops -.: •:-.,:•:• :-:t1-;• •Potential managed lanes system Vitlgr,•,•:,.t.: July 21,2008 ,1,.... ,A.,CAl .-,,,i,„ -; •5000 new Park&Ride spaces feS".t'sVW ,- .:1" •- • •:•,1...''' a 1700 new vanpools t..k tt: •4,....,•50,1-rS5rstri',-,,,,x,--,14z,,',..:•,,e.... at:tita. WAEnvironmental EnhancementsDep21.1-.7t of Transportation -,. ., , A! 1-405 Projects Funded by Nickel and TPA 1-405 Funded Projects . . , , . . • 2,.-....,..i OW nAfilians 4,22217.Z46''41''',., •-..,,,,,-•••,,• ••I N , NE 12.5210.522 T°1 .13.51°Mir • NE 132.01.12M0S.20,22• 0 50 1 k I. :...,,i. T;;,', ,, • .. ..,...,. Wand N.H..i .01 70 ' ''' ..'4:'. '4, .iiiii.'MS' :' i.7 1, 2[109 1012 i ' •t.. 11211,020 SE 225E V.St t..."=27 rt$,,,, SprinObrock Crxek Wand/02122002 '' 0.=.9i; IV).., ' rik.......,,,,,:-.,, II•-, .:,-is0...,- ' 160 Stag.2.000,00 Rwnton flic201Project ... _._ 12,35 .".,. • .. : 0..SR 107 SB 4,105 to SE 180th St 17 38 P'1, <2eie,.•' I-5 10 SR 1652122e V.v..220 SR 51.5 intareharga i.'\'''',',`:':;'s Renton 11•2201Stase 2 55 40 SR 515 Into.angs. _. ____________IMO, i),_kt n• ''.'''..'''''' EaMaa !'''' ;',,, Meal l'„ ..' •`. '' Xaos AA,' Thun..002 Creek Eentrpency Culvert Replawent .0 03 r''', Rt I M I 1.405 CorridTo or tal state Investment 31510A3 LL..!-,:"-.: OtoToot.--, Renton Stage 1 —WideningopijoN1 1-405— Renton Stage 1 1-5 to SR 169 IgEk34-,--4,--ri-- -w---4 Major Upcoming Construction • Oakesdale Progress • August 8-10: lanes&ramp closed - ',77,2;ir,777A" ,,, ,77,74 ,35, :I1 7 ,,,4* '-::'- .77*.Ightpl ,,..., ''=-----. , ','' .,.:. 41. ::::-',..,.; ,0,41,';•7:,,,if,t. 1166,. , . 1 • One new north and southbound lane from 1-5 to 167 M...'-'• '4tt,•':....,;,,-.• -t.t.: ,'','„,;••,..„,:t,•,,, rifihkiiWI, -Owe ,- ,-.;,--,,,..,.-,. • .4,0 ko ,tek r - , • One new southbound auxiliary rf...,..- ,i.-**-..L.-7.:A,Lit ;i -4 ,,Y:::*3.4:-:,,..,.....e.p,,,,,,,. ,::-.,, .,*r' ,'Llilk,,,;,-,,, - .141.A4,110Fi; Plif S. lane on 167 ;:. ' ‘:•''V,":':::Ct' '- ';''7 ' '<„,•1 - ''' ''t' '''-'•'t:i,':' WirFiTti,'-'7!:•: kt‘: :-A '..•:.A-10.44 _...'*,e2i.:,i' .;..., • Lengthen southbound HOV lane -:;4Vz,.,,.,.!-..2.---,',ertti4i i.t:t4• I',f,' ,,W,W,` on 167 • 1 e 1 Renton Stage 2 &SR 515 �4 ] South Bellevue Widening C NSTRt1 TtDN_ Interchange 112th Avenue SE to SE 8th St. ::::--1 [.. ":14-, 4 - '�` c t . Xl� • € "\. r1-"..,..:.:....17.117.,-;„ G, sy -� .:4,., p:•• -t 3� v r ; "'` t New north and southbound �' �,+� • Adds one southbound lane from 4':','"4:e;;',, �.. >� -. lane from 167 to 169 _ SE 8th Street to 1-90 and one ', , northbound lane from 112th t,(1-1,--,717,,A` '•,: ,_,_-�s:_,—z f..1 Avenue southbound to SE 8th Creates new half diamond :47e7,..•_,-..4-4.-- - Street E " interchange at 515 , b'i Constructs a new three-lane :*::5;-:-•:;‘, „ti w , ':-n:.i t- .`'-” sF' southbound bridge over 1-90 , .;, - '''''''''', •1..;''.''2. .9,`,. ' r • Widens the northbound structure t'.� ,.. m .s ". • over Coal Creek Parkway 11 II 1-405 Wilburton Tunnel 1-405 Wilburton Tunnel Removal Removal • BNSF removed tracks -::::** ."`' , southbound 5 lanes in th construction crews wmore ll remove the Wilburton Tunnel in August.l • Removal of trees,plants and dirt over - 'Yt., tunnel -t `k .',i. Z'' • Tunnel removal:Crews will use a l', � _ d t•.. R• „ ,�. ., excavators and 1 crane equipped k vr �\ ,k y-� r,""''" with a wrecking ball to remove the �. �-r �--4,42,:. t ���� m tunnel i ri'r'' th, . • ‘-,;-.' .k: : ''',,,',...1:4,-. e.::;;;'A itAtil,' I0......,view Future „77- ,% ,,, _I' ___. ),,,/,t,Y,./, 'i; 1-405 Wilburton Tunnel Removal 1-405 Wilburton Tunnel Removal Detour Routes Public Involvement y `� Regional Detour Lake Detour Local Detour �' oj, s � ,,-5 4f1 11l 41V ' 1 ss nm"r.nR Y r.:1 .... y Tr! i� �ri tt " . � -- i�c? tt55ahas”' I € " s '�:24rikf'i .. ..,,,,,:,-7..,.t. fir t., ,. ,k r 3 weekend closures r =„ < .'i 4 s .TM ,r�, t 11p.m.Friday -;+14),,,, A". 'r` , r3‘',,\ r "' to 5 a.m.Monday .: ou t?oui = 4th. . ` ° e,. 0s • For more information on this project contact: Stacy Trussler 1-405 Deputy Project Director,South (425)456-8563 j�YL93of hh'ith ��y DDyidSl+A'f Of 7lanM]t4l{2{i5M Agenda Item No.: (p RENTON CITY COUNCIL MEETING AUDIENCE COMMENT SIGN-UP SHEET (Page 1) CITIZENS MUST PROVIDE NAME AND ADDRESS IN ORDER TO BE CONTACTED OR TO BE A PARTY OF RECORD WHEN APPROPRIATE DATE: 7/1-1 0 ZS PLEASE PRINT 5 Minute Time Limit 1 5 ,; Name: //kt iE SWORD Name:VaeflAe Ri10,40Q Address: 6-3/ Address:tOZ- . 1 SY— City, W/9)/ Zip Code ? -,0 ZS City y, A,1 Zip Code �i�,LIryVEiw Topic:4J/r�j'�e 177C'CGIA'�l/C&y- 14,742/i9rF Topic: . o; ..e,e 2 6 Name: Name: Address: Address: City Zip Code City Zip Code Topic: Topic: 3 ` 7 Name: P, _ .G%. , Name: G 6--i"JA' L L' Gem/Q).,F---P, Address:g7 7 /27/ /�,o ) ,4 it Address: ��•r4t ) 7 4 the,-J A.v`L City )-2l6 n Zip Code %CSS City A e)4114Zip Code fee Topic: /7�4�,/ Topic: Oic_i P,'' 1 4 8 /f/ �� Name: Name: yir// Address: Address: /00 ' , - ‘,). City Zip Code City /%Jl Zip Code Topic: Topic: /ISI.�:' %v i (CONTINUED ON REVERSE SIDE) (Continued from Reverse Side - Page 2) RENTON CITY COUNCIL MEETING AUDIENCE COMMENT SIGN-UP SHEET CITIZENS MUST PROVIDE NAME AND ADDRESS IN ORDER TO BE CONTACTED OR TO BE A PARTY OF RECORD WHEN APPROPRIATE PLEASE PRINT 5 Minute Time Limit 9 13 Name: Name: Address: Address: City Zip Code City Zip Code Topic: Topic: 10 14 Name: /6 v� �p S ' +�� Name: Address: /0 O )2 le' fir e f Address: City - • Zip Code ?g 0.5-C City Zip Code Topic: l e I; repo/ Topic: 11 15 Name: Name: Address: Address: City Zip Code City Zip Code Topic: Topic: 12 16 Name: Name: Address: Address: City Zip Code City Zip Code Topic: Topic: F CITY OF RENTON COUNCIL AGENDA BILL AI#: (�', 1 110 Submitting Data: For Agenda of: Dept/Div/Board.. AJLS/City Clerk July 21, 2008 Staff Contact Bonnie Walton Agenda Status Consent X Subject: Public Hearing.. Bid opening on 7/9/2008 for CAG-08-095, Correspondence.. Maplewood Creek Sediment Basin 2008 Cleaning & Ordinance Maintenance Project Resolution Old Business Exhibits: New Business Staff Recommendation Study Sessions Bid Tabulation Sheet (fourteen bids) Information Recommended Action: Approvals: Legal Dept Council concur Finance Dept Other Fiscal Impact: Expenditure Required... $74,947.11 Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget $74,947.11 City Share Total Project.. eSUMMARY OF ACTION: Engineer's Estimate: $85,320.84 In accordance with Council procedure, bids submitted at the subject bid opening met the following three criteria: There was more than one bid, the low bid was within the project budget, and there were no irregularities. Therefore, staff recommends acceptance of the low bid submitted by The Phoinix Corporation, 5700 6th Ave. S., Ste. 101, in the amount of $74,947.11. STAFF RECOMMENDATION: Accept the low bid submitted by The Phoinix Corporation in the amount of$74,947.11. s,(cY O ® ; PUBLIC WORKS DEPARTMENT • � c0 MEMOR ANDUM NT DATE: July 11, 2008 TO: Bonnie Walton, City Clerk FROM: Daniel Carey, Surface Water Utility Engineer(ext. 7293) SUBJECT: Maplewood Creek Sediment Basin 2008 Cleaning Project, SWP-27-2057, Construction Bid Award Recommendation The bid opening for the Maplewood Creek Sediment Basin 2008 Cleaning Project, SWP-27-2057 was held on July 9, 2008, at 2:30 p.m. Fourteen (14) bids were received. The low bid for the project was $74,947.11 (including sales tax) from The Phoinix Corporation. The engineer's estimate for the project construction cost was $85,320.84. The Surface Water Utility reviewed the low bid for completeness, inclusion of all required forms, bid bond, acknowledgments of addenda, and mathematical correctness of the bid. All the paperwork for the low bid is in order. • The apparent second low bidder, C. Cronauer, had errors in the bid where the written words for unit prices were different from the numbers. For example, in bid item #5 the written word for the Unit Price was "Thirty Six Hundred" while the Unit Price in numbers was $200. In cases of conflict, the written word for unit bid prices shall govern. When the written word unit prices were used to recalculate the bid the total bid amount changed to $3,431,647.00. The C. Cronauer bid went from apparent second low bidder to last bidder. Memo's Construction apparently rounded several bid item numbers in their calculations. When the unit prices were checked their bid changed from $84,040.09 to $84,029.21. Their ranking among the bidders did not change. The sediment basin was previously cleaned in August/September 2007. Heavy rains in December 2007 completely filled with basin with new sediment. The Surface Water Utility applied for and received a FEMA Disaster Grant for the December 2007 storm. FEMA and the state will reimburse 87.5 percent of the approved costs, and the City is responsible for the remaining 12.5 percent. The City's share of the project costs for construction and project management of the Maplewood Creek Sediment Basin 2008 Cleaning Project will be funded out of the Small Drainage Projects Program Account No.U65015. The funding will be transferred to the Small Drainage Project—Maplewood Sediment Basin Project Account • No.U65060 for project expenditure tracking and reporting, as required by FEMA. The Walton/Maplewood Sediment Cleaning Bid Award July 11,2008 Page 2 of 2 transfer will not affect the total appropriation of the Surface Water Utility 2008 Capital • Improvement Program budget. The approved Surface Water Utility 2008 Capital Improvements Program (CIP) budget for the Small Drainage Project's program is $273,000 (account# 427. 018.5960.0038.63.U65015). There is currently $253,000 of unencumbered funds in the project budget. There are sufficient funds in the 2008 Capital Improvements Program (CIP) budget account to fund construction and staff costs for the Maplewood Creek Sediment Basin 2008 Cleaning Project. The low bid meets the following conditions for award: 1. The low bid must be within the total project budget; 2. There must be more than one bidder; and 3. The lowest, responsible, responsive bid contains no significant irregularities. The Surface Water Utility, therefore, recommends that this item be placed on the July 21, 2008, consent agenda for Council concur. Staff further recommends that Council award the construction contract to the lowest responsive, responsible bidder, The Phoinix Corporation, for the amount of$74,947.11. Attached for your reference, is the bid tabulation showing the engineer's estimate, the low bid, and the other bids submitted. I am also returning all the bid envelopes, and the bid documents from the other bidders to you for the City Clerk's files. • Please contact me, if you have any questions. Attachments cc: Gregg Zimmerman, PW Administrator Lys Hornsby, Utility Systems Division Director Ron Straka, Surface Water Utility Supervisor Deborah Needham, Emergency Management Director • H:\File Sys\SWP- Surface Water Projects\SWP-27-Surface Water Projects(C1P)\27-2057 Maplewood Sed Basin\2008 Pond Cleaning\1000a Corrspd-General\080711 Bid Award-Clerk-Maplewood.doc\DCtp .. • 1 Project Title Maplewood Creek Sediment Basin 2008 Cleaning P1 . City of Renton The Phoinix Corp. I BID DATE: July 09,2008 Engineers Estimate Item Unit Est. Unit Bid Unit Bid No. Description Quantit,, Price Amount Price Amount 1 Mobilization Lump Sum 1 7,116.00 7,116.00 5,611.98 5,611.98 2 Construct Bypass Structures, Divert Creek, F Lump Sum 1 10,000.00 10,000.00 4,955.34 4,955.34 3 Remove, Haul,and Dispose of Sediment Lump Sum 1 52,000.00 52,000.00 39,787.15 39,787.15 4 Refill Basin, Remove Bypass Strucs., Restor Lump Sum 1 1,800.00 1,800.00 1,005.29 1,005.29 5 Gravel Placement-Detail 1, Upstream Ton 18 120.00 2,160.00 273.80 4,928.40 6 Gravel Placement-Detail 2, Downstream Ton 10 120.00 1,200.00 302.38 3,023.80 7 Hydroseed Sq. Ft. 3,000 0.50 1,500.00 2.18 6,540.00 8 Creek Boulders Ton 2 500.00 1,000.00 703.43 1,406.86 9 Minor Changes Lump Sum 1 1,500.00 1,500.00 1,500.00 1,500.00 Subtotal $78,276.00 Subtotal $68,758.82 /� 9.0%Tax $7,044.84 9.0%Tax $6,188.29 .12a- 7-/O-o8 I Daniel Carey, Proj ct Manager Total $85,320.84 Total $74,947.11 111 • 11 12-BidTab-SedBasin2008-FINAL.xls Page 1 • Project Title Maplewood Creek Sediment Basin 2008 Cleaning Pi . l4nderson Environmental Scarsella Bros., Inc BID DATE: July 09,2008 Contracting, LLC Item Unit Est. Unit Bid Unit Bid No. Description QuantitN Price Amount Price Amount 1 Mobilization Lump Sum 1 10,088.85 10,088.85 5,000.00 5,000.00 2 Construct Bypass Structures, Divert Creek, F Lump Sum 1 9,022.92 9,022.92 6,500.00 6,500.00 3 Remove, Haul,and Dispose of Sediment Lump Sum 1 31,199.94 31,199.94 57,700.00 57,700.00 4 Refill Basin, Remove Bypass Strucs., Restor Lump Sum 1 6,390.43 6,390.43 2,000.00 2,000.00 5 Gravel Placement-Detail 1, Upstream Ton 18 281.19 5,061.42 67.00 1,206.00 6 Gravel Placement-Detail 2, Downstream Ton 10 404.54 4,045.40 75.00 750.00 7 Hydroseed Sq. Ft. 3,000 0.33 990.00 0.25 750.00 8 Creek Boulders Ton 2 834.11 1,668.22 205.00 410.00 9 Minor Changes Lump Sum 1 1,500.00 1,500.00 1,500.00 1,500.00 Subtotal $69,967.18 Subtotal $75,816.00 9.0%Tax $6,297.05 9.0%Tax $6,823.44 Daniel Carey, Project Manager Total $76,264.23 Total $82,639.44 • 11111 12-BidTab-SedBasin2008-FINAL.xls Page 2 • Project Title Maplewood Creek Sediment Basin 2008 Cleaning P1 . Mahnke Construction Memo's Construction BID DATE: July 09,2008 &Development. LLC Item Unit Est. Unit Bid Unit Bid No. Description Quantity Price Amount Price Amount 1 Mobilization Lump Sum 1 $16,500.00 16,500.00 15,000.00 15,000.00 2 Construct Bypass Structures, Divert Creek, F Lump Sum 1 $6,100.00 6,100.00 10,000.00 10,000.00 3 Remove, Haul, and Dispose of Sediment Lump Sum 1 $40,000.00 40,000.00 35,601.00 35,601.00 4 Refill Basin, Remove Bypass Strucs., Restor Lump Sum 1 $5,100.00 5,100.00 5,000.00 5,000.00 5 Gravel Placement-Detail 1, Upstream Ton 18 $200.00 3,600.00 138.89 2,500.02 6 Gravel Placement-Detail 2, Downstream Ton 10 $200.00 2,000.00 250.00 2,500.00 7 Hydroseed Sq. Ft. 3,000 $0.20 600.00 0.83 2,490.00 8 Creek Boulders Ton 2 $500.00 1,000.00 1,250.00 2,500.00 9 Minor Changes Lump Sum 1 $1,500.00 1,500.00 1,500.00 1,500.00 Subtotal $76,400.00 Subtotal $77,091.02 9.0%Tax $6,876.00 9.0%Tax $6,938.19 Daniel Carey, Project Manager Total $83,276.00 Total $84,029.21 Minor Math Corrections. Was $84,040.09 • • 12-BidTab-SedBasin2008-FINAL.xls Page 3 • Project Title Maplewood Creek Sediment Basin 2008 Cleaning Pi . Green Earthworks Clearcreek Contractors BID DATE: July 09,2008 Construction, Inc. Item Unit Est. Unit Bid Unit Bid No. Description Quantic Price Amount Price Amount 1 Mobilization Lump Sum 1 4,000.00 4,000.00 2,025.00 2,025.00 2 Construct Bypass Structures, Divert Creek, F Lump Sum 1 2,500.00 2,500.00 9,985.00 9,985.00 3 Remove, Haul,and Dispose of Sediment Lump Sum 1 64,725.00 64,725.00 60,270.00 60,270.00 4 Refill Basin, Remove Bypass Strucs., Restor Lump Sum 1 2,450.00 2,450.00 2,115.00 2,115.00 5 Gravel Placement-Detail 1, Upstream Ton 18 66.66 1,199.88 149.00 2,682.00 6 Gravel Placement-Detail 2, Downstream Ton 10 85.00 850.00 228.00 2,280.00 7 Hydroseed Sq. Ft. 3,000 0.26 780.00 0.25 750.00 8 Creek Boulders Ton 2 1,300.00 2,600.00 311.00 622.00 9 Minor Changes Lump Sum 1 1,500.00 1,500.00 1,500.00 1,500.00 Subtotal $80,604.88 Subtotal $82,229.00 9.0%Tax $7,254.44 9.0%Tax $7,400.61 Daniel Carey, Project Manager Total $87,859.32 Total $89,629.61 • • 12-BidTab-SedBasin2008-FINAL.xls Page 4 • Project Title Maplewood Creek Sediment Basin 2008 Cleaning Pi . R.L.Alia Company LaVelle Vac&Drainage BID DATE: July 09, 2008 Item Unit Est. Unit Bid Unit Bid No. Description Quantity Price Amount Price Amount 1 Mobilization Lump Sum 1 8,000.00 8,000.00 2,800.00 2,800.00 2 Construct Bypass Structures, Divert Creek, F Lump Sum 1 30,000.00 30,000.00 6,240.00 6,240.00 3 Remove, Haul, and Dispose of Sediment Lump Sum 1 20,000.00 20,000.00 54,235.00 54,235.00 4 Refill Basin, Remove Bypass Strucs., Restor Lump Sum 1 20,000.00 20,000.00 7,320.00 7,320.00 5 Gravel Placement- Detail 1, Upstream Ton 18 100.00 1,800.00 295.00 5,310.00 6 Gravel Placement-Detail 2, Downstream Ton 10 100.00 1,000.00 503.00 5,030.00 7 Hydroseed Sq. Ft. 3,000 0.30 900.00 0.265 795.00 8 Creek Boulders Ton 2 100.00 200.00 335.00 670.00 9 Minor Changes Lump Sum 1 1,500.00 1,500.00 1,500.00 1,500.00 l Subtotal $83,400.00 Subtotal $83,900.00 9.0%Tax $7,506.00 9.0%Tax $7,551.00 Daniel Carey, Project Manager Total $90,906.00 Total $91,451.00 • • 12-BidTab-SedBasin2008-FINAL.xls Page 5 • • Project Title Maplewood Creek Sediment Basin 2008 Cleaning Pi . McCann Construction Rodarte Construction, Inc. BID DATE: July 09, 2008 Enterprises, Inc. Item Unit Est. Unit Bid Unit Bid No. Description Quantitl Price Amount Price Amount 1 Mobilization Lump Sum 1 8,250.00 8,250.00 10,000.00 10,000.00 2 Construct Bypass Structures, Divert Creek, F Lump Sum 1 12,210.00 12,210.00 15,000.00 15,000.00 3 Remove, Haul,and Dispose of Sediment Lump Sum 1 43,365.00 43,365.00 60,000.00 60,000.00 4 Refill Basin, Remove Bypass Strucs., Restor Lump Sum 1 11,700.00 11,700.00 5,000.00 5,000.00 5 Gravel Placement- Detail 1, Upstream Ton 18 183.00 3,294.00 215.00 3,870.00 6 Gravel Placement-Detail 2, Downstream Ton 10 218.00 2,180.00 345.00 3,450.00 7 Hydroseed Sq. Ft. 3,000 0.55 1,650.00 0.60 1,800.00 8 Creek Boulders Ton 2 1,031.00 2,062.00 950.00 1,900.00 9 Minor Changes Lump Sum 1 1,500.00 1,500.00 1,500.00 1,500.00 Subtotal $86,211.00 Subtotal $102,520.00 9.0%Tax $7,758.99 9.0%Tax $9,226.80 Daniel Carey, Project Manager Total $93,969.99 Total $111,746.80 • • 12-BidTab-SedBasin2008-FINAL.xls Page 6 • Project Title Maplewood Creek Sediment Basin 2008 Cleaning Pi . Gary Harper Construct Co. BID DATE: July 09,2008 Construction, Inc. Item Unit Est. Unit Bid Unit Bid No. Descri.tion Quantit Price Amount Price Amount 1 Mobilization Lump Sum 1 9,000.00 9,000.00 22,000.00 22,000.00 2 Construct Bypass Structures, Divert Creek, F Lump Sum 1 20,000.00 20,000.00 34,600.00 34,600.00 3 Remove, Haul, and Dispose of Sediment Lump Sum 1 81,000.00 81,000.00 45,000.00 45,000.00 4 Refill Basin, Remove Bypass Strucs., Restor Lump Sum 1 4,400.00 4,400.00 20,300.00 20,300.00 5 Gravel Placement-Detail 1, Upstream Ton 18 130.00 2,340.00 138.00 2,484.00 6 Gravel Placement-Detail 2, Downstream Ton 10 140.00 1,400.00 161.00 1,610.00 7 Hydroseed Sq. Ft. 3,000 0.21 630.00 2.00 6,000.00 8 Creek Boulders Ton 2 760.00 1,520.00 810.00 1,620.00 9 Minor Changes Lump Sum 1 1,500.00 1,500.00 1,500.00 1,500.00 Subtotal $121,790.00 Subtotal $135,114.00 9.0%Tax $10,961.10 9.0%Tax $12,160.26 Daniel Carey, Project Manager Total $132,751.10 Total $147,274.26 • 111 12-BidTab-SedBasin2008-FINAL.xls Page 7 • Project Title Maplewood Creek Sediment Basin 2008 Cleaning Pi . C. Cronauer BID DATE: July 09,2008 Item Unit Est. Unit Bid No. Description Quantity Price Amount 1 Mobilization Lump Sum 1 5,000.00 5,000.00 2 Construct Bypass Structures, Divert Creek, F Lump Sum 1 5,000.00 5,000.00 3 Remove, Haul, and Dispose of Sediment Lump Sum 1 43,000.00 43,000.00 4 Refill Basin, Remove Bypass Strucs., Restor Lump Sum 1 7,000.00 7,000.00 5 Gravel Placement-Detail 1, Upstream Ton 18 3,600.00 64,800.00 6 Gravel Placement-Detail 2, Downstream Ton 10 2,000.00 20,000.00 7 Hydroseed Sq. Ft. 3,000 1,000.00 3,000,000.00 8 Creek Boulders Ton 2 1,000.00 2,000.00 9 Minor Changes Lump Sum 1 1,500.00 1,500.00 Subtotal $3,148,300.00 9.0%Tax $283,347.00 Daniel Carey, Project Manager Total $3,431,647.00 Errors in Bid, conflicts between written Unit Prices and numbers. Original was$75,319.004111 • 12-BidTab-SedBasin2008-FINAL.xls Page 8 CITY OF RENTON BID TABULATION SHEET •ROJECT: Maplewood Creek Sediment Basin 2008 Cleaning&Maintenance Project, CAG-08-095 Page 1 of 2 DATE: July 9,2008 FORMS BID BIDDER Bid Proposal/ Adden Bond Triple Form #1 Anderson Environmental Contracting,LLC 705 Colorado Street Kelso,WA 98626 Garrett Hale X X X $76,264.23 C. Cronauer 19318 143rd Pl. SE Covington,WA 98042 Chris Cronauer X X $75,319.00 Clearcreek Contractors 3203 15th St. Everett,WA 98201 Mark McCollough X X $89,629.61 Construct Co. 1621 Pease Avenue 111 nmer,WA 98390 y Morse X X X $147,274.26 Gary Harper Construction,Inc. 14831 223rd St. SE Snohomish,WA 98296-3989 Gary A.Harper X X X $132,751.10 Green Earthworks Construction,Inc. 3419 N.Madison St. Tacoma,WA Jayson W. Stevens X X $87,859.32 LaVelle Vac&Drainage $4,572.55 PO Box 3028 check Federal Way,WA 98063 for bond Tom LaVelle returned X $91,451.00 Mahnke Construction&Development,LLC 15127 Main St.E.#104 PMB 103 Sumner,WA 98390 John Mahnke X X $83,276.00 McCann Construction Enterprises,Inc. O Box 481 nton,WA 98055-0481 effrey M. Kanyer X X $93,969.99 • CITY OF RENTON BID TABULATION SHEET PROJECT: Maplewood Creek Sediment Basin 2008 Cleaning&Maintenance Project,CAG-08-095 Page 2 of 111 DATE: July 9,2008 FORMS BID BIDDER Bid Proposal/ Bond Triple Form Memo's Construction 9823 S. Sheridan Tacoma,WA 98445 John Baukstow X X $84,040.09 The Phoinix Corporation $3,750 5700 6th Ave. S. Ste. 101 check Seattle,WA 98108 for bond Tony Bahnick deposited X $74,947.11 R.L.Alia Company 107 Williams Ave. S. Renton,WA 98057 Richard L.Alia X X $90,906.00 Rodarte Construction,Inc. PO Box 1875 • Auburn,WA 98071-1875 J.R.Rodarte X X $111,746.80 Scarsella Bros.,Inc. PO Box 68697 Seattle,WA 98168-0697 Frank Scarsella X X $82,639.44 ENGINEER'S ESTIMATE TOTAL: $85,320.84 4111 LEGEND: Forms:Triple Form:Non-Collusion Affidavit,Anti-Trust Claims,Minimum Wage CITY OF RENTON COUNCIL AGENDA BILL AI#: 70. L e •Submitting Data: For Agenda of: 7/21/2008 Dept/Div/Board.. AJLS/City Clerk Staff Contact Bonnie Walton, x6502 Agenda Status Consent X Subject: Public Hearing...... Correspondence..... City of Renton Contract Lists: Ordinance 2nd Quarter 2008 Report Resolution Six-month Expiration Report Old Business New Business Exhibits: Study Sessions List of contracts fully executed from April 1, 2008 Information X through June 30, 2008; List of contracts expiring between July 1, 2008 and December 31, 2008 Recommended Action: Approvals: Legal Dept iii None; Information only Finance Dept Other Fiscal Impact: N/A Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget City Share Total Project.. SUMMARY OF ACTION: The quarterly contract report shows 67 agreements fully executed during the 2nd quarter of 2008. The six-month expiration report shows 184 agreements expiring between July 1, 2008 and December 31, 2008. Source: Contract Management Module in the EDEN financial software system. 0 Contracts Fully Executed Between 04/01/2008 and 06/30/2008 7/16/2008 Original Current CONTRACT Addendum Description Contract Contract Number Number Fully Executed Contractor Division Expiration Class Amount Amount CAG-01-071 Adden#10-0E 04/22/2008 061292-PERTEET Perteet Engineering-Consultant Agreement PBPW 12/31/2008 $600,318 $1,195,907 P ENGINEERING INC for Maple Valley Highway(SR 169)HOV/ Queue Jump 140th Way SE Intersection Improvements, and vicinity of 1-405 Northbound Freeway Ramps CAG-06-114 Adden#1-08 04/22/2008 Enhancement Grant funding of$500,000 for PBPW 12/31/2012 $0 $0 P Lake WA Trail South Lake Connector Project CAG-07-026 Adden#3-08 05/14/2008 046043-MACLEOD RECKORD MacLeod Reckord Landscape Architects for CS 09/30/2008 $17,080 $17,080 P the purpose of providing engineering services for the design and layout of the new pedestrian walkway, irrigation and landscape design for Burnett Linear Park between 6th St S and 7th St S CAG-07-029 Adden#1-08 04/16/2008 069671 -ROTH HILL Roth Hill Engineers-to provide the pre-design PBPW 07/31/2009 $189,000 $189,000 P ENGINEERING PARTNERS, LLC report for the Heather Downs Interceptor Upgrade project CAG-07-033 Adden#2-08 04/29/2008 046043-MACLEOD RECKORD MacLeod Reckord-perform trail and bikeway PBPW 12/31/2008 $158,131 $174,851 P planning and design,transportation planning, signage design guidelines,and stakeholder and agency coordination assistance to the City of Renton CAG-07-047 Adden#1-08 04/30/2008 009510-BHC CONSULTANTS BHC Consultants,LLC to remedy an existing PBPW 02/28/2009 $49,996 $69,978 P LLC surface water problem located at 2302 Camas Ave, resulting from surface water runoff discharging via Dayton Ave NE, NE 22nd St and surrounding areas CAG-07-059 Adden#2-08 05/27/2008 060277-PARAMETRIX INC Contract Agreement with Parametrix, Inc.to PBPW 11/07/2008 $183,316 $217,104 P perform transportation and storm system improvements along Ripley Lane North(Gypsy Creek flooding). CAG-07-060 Adden#1-08 04/24/2008 073590-SENIOR SERVICES OF Meals on Wheels 2007-2008 Joint Human CS 12/31/2008 $10,000 $10,000 P SEATTLE K/C Services Agreement Renton-$10,000/Other Agencies-$34,100 \\Central\sysilkS\InformGold\reports\sitespec\renton\reports\cmBrianHildermaS Page 1 of 80 Original urrent CONTRACT ndum • Contract tract Number ber Fully Executed Contractor Description Division Expiration Amount ount Class CAG-07-065 Adden#1-08 04/17/2008 091710-WHITWORTH PEST 2007-2008 Mosquito Abatement Program PBPW 12/31/2008 $43,712 $87,465 P SOLUTIONS INC CAG-07-066 Adden#2-08 04/28/2008 014310-CATHOLIC COMMUNITY Emergency Assistance:2007-2008 Joint CS 12/31/2008 $10,000 $15,000 P SERVICES Human Services Agreement. Renton=10,000, Other Agencies=33,400 CAG-07-068 Adden#1-08 05/06/2008 400009-CITY OF MERCER City of Mercer Island-Memorandum of PBPW 12/31/2008 $0 $0 M ISLAND _ Understanding to solve issues of mutual interest regarding the airport Adden#3-08 04/10/2008 071779-SEA REACH LTD Developa Downtown Wayfinding System that EDNSP 05/31/2008 $78,820 $78,820 P CAG-07-102 Y 9 Y will improve the system of signage into and around downtown Renton CAG-07-124 Adden#2-08 05/08/2008 1340-WASHINGTON STATE Washington State Military Department-Grant Fire 12/31/2008 $0 $0 R to supplement local emergency management operating budget to enjance emergency management programs(Grant amount $66,714) CAG-07-206 Adden#1-08 06/02/2008 2618-WA ST DEPT OF AGRICULTL WA Ecology-Grant for Shoreline Master EDNSP 06/30/2010 $200,000 $200,000 R Program Development CAG-08-015 Adden#1-08 05/20/2008 2853-KING CNTY, FIRE DISTRICT; King County Fire Protection District#40 -Fire AJLS 12/31/2028 $3,433,000 $3,433,000 R and Emergency services and joint operation of facilities CAG-08-016 Adden#1-08 06/02/2008 1067-KING CNTY King County- Interlocal agreement for land AJLS 12/31/2013 $1,700,000 $1,700,000 R transfer between KC&Renton re:local parks& greenbelt property CAG-08-041 04/03/2008 Saxton, Bradley, Inc.- To purchase new CS 08/31/2008 $251,442 $251,442 P lockers for the remodeled and expanded Police locker rooms in City Hall \\Central\sys2WPPS\InformGold\reports\sitespec\renton\reports\cm BrianHilderman1.rpt Page 2 of 8 Original Current CONTRACT AddendumContract Number Number Fully Executed Contractor Description Division Expiration Amount Amount Amount Amount Class CAG-08-051 04/01/2008 054706-NATL TESTING National Testing Network, Inc.- Service Fire 04/01/2009 $8,745 $8,745 P NETWORK Agreement with National Testing Network, Inc. for Firefighter entrance and recruitment testing CAG-08-061 04/03/2008 Senior Services of Seattle/King County - CS 12/31/2008 $0 $0 M Continue a social and nutritional program for low-income elderly citizens(Congregate Nutrition Program) CAG-08-034 04/09/2008 089303-DEPT.OF WA Transportation-Construction Management PBPW 12/31/2009 $1,115,930 $1,115,930 P TRANSPORTATION services for the Duvall Av NE/Coal Creek Pkwy project CAG-08-042 04/07/2008 033166-RENTON SCHOOL Renton School District-Renton Pool Funding AJLS 07/31/2010 $175,000 $175,000 P DISTRICT Interlocal Agreement CAG-08-043 04/10/2008 062710-PORTLAND ENERGY Portland Energy Conservation, Inc. (PECI)- PBPW 01/31/2009 $30,910 $30,910 P CONSERVATION WashWise Rebate Program CAG-08-001 04/14/2008 Northwest Cascade, Inc.- Duvall Av NE/Coal PBPW 12/31/2011 $10,081,569 $10,081,569 P Creek Parkway SE Reconstruction(SE 107th PI to Newcastle City Limits) CAG-08-040 04/15/2008 089253-WA STATE PATROL Washington State Patrol-State Fire Fire 12/31/2013 $0 $0 M Mobilization Reimbursement CAG-08-047 04/14/2008 City of Tukwila- Interlocal Agreement with PBPW 12/31/2015 $0 $0 M Tukwila in the SW 27th Street Strander Blvd Extension Project CAG-08-048 04/14/2008 060869-PACE ENGINEERS INC PACE, Engineers, Inc.- Surveying Services CS 12/31/2008 $79,500 $79,500 P Agreement for Surveying the Cedar River Natural Zone Boundary \\Central\sysSPS\InformGold\reports\sitespec\renton\reports\cmBrianHildermait Page 3 of 810 . Original CONTRACT ndum uact t Contract tract Number ber Fully Executed Contractor Description Division Expiration rac Amount ount Class CAG-08-050 04/15/2008 WA Transportation- Ripley Lane North Storm PBPW 04/14/2013 $0 $0 R System Improvement Project CAG-08-054 04/17/2008 076055-SOUND RESOURCE Sound Resouce Management Group-Solid PBPW 12/31/2008 $19,760 $19,760 P MGMT GROUP INC Waste Contract Cost Analysis&Rate model CAG-08-056 04/24/2008 Agreement for Gypsy Sub-basin/Ripley Lane PBPW 12/31/2008 $0 $0 M North Storm System Inprovement Proj. Transfering ownership&conveyance of structures CAG-08-058 04/23/2008 031906-HDR ENGINEERING INC HDR Engineering, Inc.-Engineering PBPW 03/31/2009 $80,928 $80,928 P Consultant Agreement re:Automatic Meter Reading Procurement Support CAG-08-060 04/23/2008 Senior Services of Seattle/King County- CS 12/31/2008 $0 $0 P Designating Renton as the site for the Meals on Wheels program through the use of facilities and volunteer delivery staff CAG-08-063 04/28/2008 Phinney Services Interactive Map - CS 04/30/2010 $2,700 $2,700 p Consultant agreement for online map of Community Services amenities in Renton CAG-08-067 05/02/2008 040085-KALEIDOSCOPE Kaleidoscope Services -Flower planting and CS 12/31/2010 $50,236 $50,236 P SERVICES maintenance services for hanging flower basket program;pots and planters programs; and flower beds program at various Renton locations LAG-08-001 04/30/2008 Douglas Barritt-City Lease for Cedar River PBPW 12/31/2999 $0 $0 R Hangar 9- Term:9/1/2005-9/30/2005 then month to month LAG-08-002 04/30/2008 Ewing Investments, LLC- City Lease for PBPW 12/31/2999 $0 $0 R Cedar River Hangar K-Term:6/1/2007- 6/30/2007 then month to month \\Central\sys2WPPS\Inform Gold\reports\sitespec\renton\reports\cmBrianHilderman1.rpt Page 4 of 8 Original Current CONTRACT Addendum Description Contract Number Number Fully Executed Contractor Division Expiration Contract Amount Amount Class CAG-08-033 05/06/2008 069020-RODARTE Rodarte Construction, Inc.-Ripley Lane N PBPW 12/31/2008 $1,475,874 $1,475,874 P CONSTRUCTION INC Storm System Improvements project CAG-08-057 05/04/2008 The Boeing Company - Letter of Agreement PBPW 12/31/2009 $300,000 $300,000 P on the Logan Avenue North Bicycle Lane CAG-08-062 05/08/2008 1340-WASHINGTON STATE WA State Military Dept - Public Assistance Fire 12/08/2011 $0 $0 R Grant Agreement#E08-825 to accept monies for reimbursement of disaster expenses incurred due to the Dec 3 Storm CAG-08-069 05/05/2008 Parametrix, Inc. - May Creek Bridge at NE PBPW 12/31/2009 $63,797 $63,797 P 31st Street Replacement Project CAG-08-070 05/05/2008 008545-R W BECK INC RW Beck, Inc.- Design contract for Carr Road PBPW 12/31/2008 $103,500 $103,500 P -Panther Creek Culvert Replacement Project CAG-08-073 05/07/2008 Federal Aviation Administration - Application PBPW 09/30/2009 $76,950 $76,950 R for Grant for Runway 15/33 repaving project ($76,950) CAG-08-037 05/12/2008 H.S. Builders, Inc.- Police Locker Rooms CS 12/31/2008 $245,895 $245,895 P CAG-08-038 05/12/2008 MJ Ness Construction Co. Inc.-Substation at CS 12/31/2008 $219,681 $219,681 P Parking Garage CAG-08-065 05/13/2008 041950-KING CNTY METRO King County Metro Transit -Renton provides PBPW 12/31/2013 $370,000 $370,000 P TRANSIT DIV funding for Metro Transit Now Rt. 153 joint agreement with Kent, Renton,&King County Metro Transit($72.310 per year) \\Central\sysiPS\Inform Gold\reports\sitespec\renton\reports\cmBrianHildermallt Page 5 of Efa CONTRACT ndum Original urrent ' Number ber Fully Executed Contractor Descriptio. Division Expiration Contract ntract Amount mount Class CAG-08-076 05/15/2008 WHPacific, Inc. -820 Building Demolition PBPW 12/31/2008 $106,275 $106,275 P project Design at Airport CAG-08-078 05/15/2008 1340-WASHINGTON STATE WA State Military Department-Regional Fire 05/31/2008 $3,000 $3,000 R Hazardous Materials Drill/Excercise grant CAG-08-092 05/15/2008 061121 -PND ENGINEERS PND Engineers, Inc.- Structural Review- CS 09/30/2008 $13,800 $13,800 P consultant. Review of the Cedar River Trail boathouse, Pier and floats LAG-08-003 05/14/2008 James Hanson- City Lease for Cedar River PBPW 12/31/2999 $0 $0 R Hangar H17-Term:9/1/2005-9/30/2005 then month to month CAG-04-050 05/29/2008 025601 -F&AO USAED SEATTLE, signing of USAGE Letter of Acknowledgement PBPW 12/31/2099 $o $0 M DEPT OF ARMY for Cedar Rier spawning channel Replacement Project CAG-08-064 05/31/2008 King County - Shoulder improvements along PBPW 12/31/2008 $19,700 $19,700 P Ripley Lane CAG-08-077 05/30/2008 071779-SEA REACH LTD Sea Reach, LTD.-Consultant Agreement for EDNSP 11/30/2008 $67,545 $67,545 P Downtown Advance Directional Wayfinding Signs CAG-08-079 05/30/2008 Occupational Health Services- Provide Jail Police 12/31/2008 $186,958 $186,958 P Inmate Health Services Term: 1/1/2008- 12/31/2008 CAG-08-105 05/28/2008 Aquatechnex, LLC.- Milfoil treatment project CS 10/31/2008 $5,178 $5,178 P at Coulon&Kennydale Beaches \\Central\sys2\APPS\InformGold\reports\sitespec\renton\reports\cmBrianHilderm an 1.rpt Page 6 of 8 Original Current CONTRACT Addendum Description Contract Contract Number Number Fully Executed Contractor Division Expiration Amount Amount Class CAG-08-045 06/05/2008 068487-R L ALIA COMPANY R L Alia Company- Earlington Sanitary Sewer PBPW 12/21/2012 $737,894 $737,894 P Interceptor CAG-08-080 06/02/2008 066450-REID INSTRUMENTS Reid Instruments-RTU/MTU Programming- PBPW 12/31/2008 $12,114 $12,114 P Well PW-9 SCADA Upgrade CAG-08-081 06/04/2008 058620-OUTCOMES BY LEVY Outcomes by Levy(Doug Levy)- Legislative EDNSP 05/30/2009 $51,800 $51,800 P Consultant Services(WA State) CAG-08-082 06/04/2008 030110-GOLDER ASSOCIATES Golder Associates-Consultant contract for PBPW 04/30/2009 $53,963 $53,963 P INC Cedar River monitoring for 205 project CAG-08-084 06/05/2008 Principal Decision Systems International- FIS 06/02/2018 $55,000 $55,000 P TeleStaff Work Force/Timekeeping System for Fire and Emergency Service Department- Automatic Renewing CAG-08-085 06/04/2008 Western Display Fireworks- Vendor contact CS 12/31/2008 $18,500 $18,500 P for providing fireworks display at City 4th of July event at Gene Coulon Beach Park CAG-08-086 06/05/2008 Dotson Security Services, Inc.- Visitor Police 09/30/2009 $0 $0 P Information and Downtown Assistance Program Surity&Ambassador Services Term: 7/1/2008-9/30/2009 LAG-08-004 06/02/2008 Parsons, David-City lease for Hangar H- PBPW 12/31/2999 $0 $0 R Term: 11/1/2006-11/30/2006 then month to month LAG-08-005 06/02/2008 Newman, Richard- City lease for Hangar F- PBPW 12/31/2999 $0 $0 R Term: 10/1/2006-10/31/2006 then month to month \\Central\sys,PS\InformGold\reports\sitespec\renton\reports\cmBrianHildermaSt Page 7 of. Original Current CONTRACT ndumContract tract Number ber Fully Executed Contractor Description. Division Expiration Amountount Class CAG-08-093 06/25/2008 Census Services-Conduct census survey in EDNSP - 08/31/2008 $29,700 $29,700 P the New Life-Aqua Barn&Liberty annexation areas. CAG-08-097 06/27/2008 046043-MACLEOD RECKORD MacLeod Reckord-Design of Thomas CS 12/31/2008 $37,100 $37,100 P Teasdale Park irrigation&drainage systems CAG-08-098 06/27/2008 Puget Sound Energy-Underground utility PBPW 12/31/2010 $170,240 $170,240 P conversion on Duvall Av NE CAG-08-100 06/27/2008 031770-GROUP HEALTH Group Health Cooperative-Annual renewal of HR 12/31/2008 $222,300 $222,300 P COOPERATIVE,OF PUGET medical policies SOUND LAG-08-006 06/30/2008 Williams, Mark - City lease for Hangar 20- PBPW 12/31/2999 $0 $0 R Term 6/1/2007-6/30/2007 then month to month P = Payables $18,518,738 R = Receivables $5,412,950 Fully Executed Contracts This Period: 67 M = Misc $0 \\Central\sys2\A P PS\I nformGold\reports\sitespec\renton\reports\cm Brian H ilderman 1.rpt \\Central\sys2\APPS\InformGold\reports\sitespec\renton\reports\cm BrianHilderman1.rpt Page 8 of 8 Contracts Expiring Between 07/01/2008 and 12/31/2008 7/16/2008 OriginalCurrent CONTRACT Addendum Number Number Fully Executed Contractor Division Expiration Amount Contract Contract AmonAmount Class CAG-06-188 11/14/2006 Special Inspection&Materials Testing PBPW 07/01/2008 $9,962 $9,962 p Services for the 2006 Emergency Power Generation Project ' CAG-02-134 Adden#5-07 08/08/2002 042369-KING CNTY FINANCE King County Department of Transportation, PBPW 07/05/2008 $30,206 $209,862 p Road Services-USAGE Cedar River Section 11 205 Flood Reduction Project; Landsburg Gravel Supplementation Mitigation Element CAG-07-165 08/29/2007 061760-MEDTRONIC Medtronic Emergency Response Systems, Inc. Fire 07/10/2008 $12,025 $12,025 p PHYSIO-CONTROL CORP - Defibillator Service&Maintenance Agreement CAG-08-035 03/26/2008 042544-KLEINFELDER Kleinfelder-Geotechnical Engineering PBPW 07/13/2008 $35,752 $35,752 p Services-White Fence Ranch Sewer Extension Project CAG-07-202 01/23/2008 068828-WAGNER ARCHITECTS United Pacific Structures, Inc.- Activity CS 07/30/2008 $363,069 $363,069 p Buildings ADA Upgrades-Philip Arnold Park and Kennydale Lions Park CAG-07-129 08/21/2007 041608-KING CNTY FINANCE KC Department of Transportation -Implement PBPW 07/31/2008 $38,060 $38,060 p City of Renton and State of WA Commute Trip Reduction(CTR)for 2007-2008. CAG-07-136 07/09/2007 008545-R W BECK INC R.W. Beck, Inc.-Consultant agreement for a PBPW 07/31/2008 $92,999 $92,999 p ' development of a water use efficiency plan CAG-07-172 09/17/2007 073289-SEATTLE TIMES Seattle Times-Recruitment Advertising HR 08/04/2008 $22,500 $22,500 P COMPANY CAG-05-151 09/08/2005 055411 -NEW WORLD SYSTEMS New World Systems Corp software Police 08/31/2008 $83,348 $83,348 P maintenance agreement or Police Department CAG-07-008 Adden#2-07 01/25/2007 020180-DAVID EVANS& Prepare and process WSDOT signal permit PBPW 08/31/2008 $7,100 $41,240 p ASSOCIATES INC application for Sunset/Hoquiam signalization \\Central\sysS\InformGold\reports\sitespec\renton\reports\cm BrianHildermar Page 1 of 1111 . Original urrent CONTRACT ndum • Contract tract ' Number ber Fully Executed Contractor Division Expiration Amount ount Class CAG-07-070 Adden#1-07 04/27/2007 042544-KLEINFELDER Engineering Annual Consultant Agreement for PBPW 08/31/2008 $31,419 $40,470 P Geotechnical Report for Earlington Lift Station Elimination CAG-07-188 01/11/2008 R.L.Alia Company- Fiber Optic Conduit PBPW 08/31/2008 $48,100 $48,100 P Connection-North CAG-07-189 03/20/2008 024973-EVERGREEN Evergreen Landscape&Construction, Inc.- CS 08/31/2008 $228,363 $228,363 P LANDSCAPE&CONST Burnett Linear Park, Phase II Landscape Renovation CAG-08-041 04/03/2008 Saxton, Bradley, Inc.- To purchase new CS 08/31/2008 $251,442 $251,442 P lockers for the remodeled and expanded Police locker rooms in City Hall CAG-08-055 07/01/2008 TRS Mechanical, Inc.- Renton City Hall CS 08/31/2008 $50,553 $50,553 P Mammoth Compressor Replacement CAG-08-093 06/25/2008 Census Services-Conduct census survey in EDNSP 08/31/2008 $29,700 $29,700 P the New Life-Aqua Barn&Liberty annexation areas. CAG-05-137 08/24/2005 Edward Byrne Memorial Justice Assistance Police 09/30/2008 $0 P Grant Project: Domestic Violence Advocacy Assistance Program($39,120) CAG-07-026 Adden#3-08 03/07/2007 046043-MACLEOD RECKORD MacLeod Reckord Landscape Architects for CS 09/30/2008 $17,080 $17,080 P the purpose of providing engineering services for the design and layout of the new pedestrian walkway, irrigation and landscape design for Burnett Linear Park between 6th St S and 7th St S CAG-07-161 10/30/2007 069020-RODARTE Rodarte Construction, Inc-Construct Maple PBPW 09/30/2008 $5,039,197 $5,039,197 P CONSTRUCTION INC Valley Hy(SR 169)Improvements Phase II CAG-08-092 05/15/2008 061121 -PND ENGINEERS PND Engineers, Inc.- Structural Review- CS 09/30/2008 $13,800 $13,800 P consultant. Review of the Cedar River Trail boathouse, Pier and floats \\Central\sys2\APPS\InformGold\reports\sitespec\renton\reports\cm BrianHildermanO.rpt Page 2 of 16 Original Current CONTRACT Addendum Number Number Fully Executed Contractor Division Expiration Amount Contract Amount Amount Class LAG-93-004 10/28/1993 Lease-BHC, Inc-Transfer of lease of airport PBPW 10/28/2008 $0 $0 R area around building 850 from Bruce Leven to BHC, Inc.Addenda 1 -3-rental rate increases.Term: 10/28/2008 CAG-08-059 07/01/2008 076379-SPIRITRIDGE Spiritridge Construction, Inc.- Playfield& CS 10/30/2008 $264,664 $264,664 P CONSTRUCTION INC Irrigation improvements for Thomas Teasdale Park CAG-05-189 11/02/2005 064108-PUBLIC SAFETY Public Safety Testing for Entry Level Police HR 10/31/2008 $7,000 $7,000 P TESTING INC Officers&Jailers CAG-06-081 05/10/2006 036580-IKON OFFICE Rental Agreement for three printers in the Print FIS 10/31/2008 $188,000 $188,000 p SOLUTIONS Shop(PCP1050-$24,048;CPP500-$26,508; CPP500-$26,508) CAG-08-105 05/28/2008 Aquatechnex, LLC.- Milfoil treatment project CS 10/31/2008 $5,178 $5,178 P at Coulon&Kennydale Beaches CAG-07-059 Adden#2-08 04/13/2007 060277-PARAMETRIX INC Contract Agreement with Parametrix, Inc.to PBPW 11/07/2008 $183,316 $217,104 p perform transportation and storm system improvements along Ripley Lane North(Gypsy Creek flooding). CAG-08-083 03/25/2008 035300-HOUGH BECK&BAIRD Hough Beck&Baird, Inc.- Contract CS 11/08/2008 $15,230 $15,230 P INC Agreement for Recreation and Conservation Office Grant Funding Assistance for improvements to Ron Regis Park CAG-07-197 11/26/2007 091535-W&H PACIFIC INC W&H Pacific-Surveying Agreement-Levels: PBPW 11/26/2008 $17,495 $17,495 P Green Valley, Kennydale:Monument Maintenance CAG-08-077 05/30/2008 071779-SEA REACH LTD Sea Reach, LTD.-Consultant Agreement for EDNSP 11/30/2008 $67,545 $67,545 P Downtown Advance Directional Wayfinding Signs CAG-06-005 02/01/2006 039191 -JGM LANDSCAPE Design Consultant for Tri-Park Master Plan CS 12/15/2008 $84,190 $84,190 p ARCHITECTS (Liberty Park,Cedar River Park&NARCO Property) • \\Central\sysOPS\InformGold\reports\sitespec\renton\reports\cmBrianHilderma Page 3 of 1111 Ori CONTRACT ndum • Contractginal ur Number ber Fully Executed Contractor Division Expiration tract rent Amount ount Class CAG-06-011 02/02/2006 005725-ARBITRAGE Perform calculations and services relating to FIS 12/15/2008 $0 P COMPLIANCE arbitrage rebate and/or penalty election requirements in IRS Code Sec 148(f) CAG-01-071 Adden#10-0k 06/05/2001 061292-PERTEET Perteet Engineering-Consultant Agreement PBPW 12/31/2008 $600,318 $1,195,907 P ENGINEERING INC for Maple Valley Highway(SR 169)HOV/ Queue Jump 140th Way SE Intersection Improvements, and vicinity of 1-405 Northbound Freeway Ramps CAG-01-155 Adden#2-07 08/29/2001 1256-WA ST DOT Wa Transportation-Grant Fund from WSDOT PBPW 12/31/2008 $300,000 $300,000 R for participation for Final Design for SR 169 HOV CAG-03-131 Adden#7-07 08/06/2003 009258-BERGER/ABAM Berger/Abam Engineers Inc.-Duvall Ave PBPW 12/31/2008 $744,520 $1,629,062 P ENGINEERS INC Widening project from SR 900 to north city limits CAG-05-063 04/25/2005 045535-LUMENA LIGHTING HMAC Engineering&Lighting Svcs CS 12/31/2008 $17,000 $17,000 P CAG-05-103 06/28/2005 2005 RSVP Memorandum of Understanding AJLS 12/31/2008 $0 P CAG-05-113 07/21/2005 031770-GROUP HEALTH 2005 Agreements for Group Health Medical HR 12/31/2008 $287,000 $287,000 P COOPERATIVE,OF PUGET Coverage SOUND CAG-05-124 08/11/2005 Interlocal Agreement to Receive Community CS 12/31/2008 $0 P Development Block Grant Funds (Grant amount$283,361) CAG-05-181 11/09/2005 100013-RENTON POLICE 2006-2008 bargaining agreement Police 12/31/2008 $0 P OFFICERS GUILD CAG-05-182 11/09/2005 067110-RENTON 2006-2008 bargaining agreement Fire 12/31/2008 $0 P FIREFIGHTERS LOCAL 864 \\Central\sys2\APPS\InformGold\reports\sitespec\renton\reports\cm BrianHilderman0.rpt Page 4 of 16 Original Current CONTRACT Addendum Contract Number Number Fully Executed Contractor Division Expiration Con Amount unt Amount Class CAG-05-183 11/01/2005 011181 -BRADLEY&GUZZETTA Cable TV Franchise Management&Renewal AJLS 12/31/2008 $157,500 $157,500 p LLC Consulting Services CAG-05-190 11/28/2005 067110-RENTON Labor agreement for 2006-2008 HR 12/31/2008 $0 P FIREFIGHTERS LOCAL 864 CAG-05-195 Adden#1-07 11/23/2005 069671 -ROTH HILL Roth Hill Engineering partners, LLC-Annual PBPW 12/31/2008 $258,599 $279,100 P ENGINEERING PARTNERS, LLC Consultant Agreement for the design of the central plateau interceptor phase II project. CAG-05-196 11/28/2005 100013-RENTON POLICE 2006-2008 bargaining agreement HR 12/31/2008 $0 P OFFICERS GUILD CAG-05-198 12/01/2005 065294-R L EVANS COMPANY Identify the responsibility of the City and its HR 12/31/2008 $35,000 $35,000 p INC broker in negotiating and obtaining employee benefits and related services CAG-05-208 12/22/2005 2006-2008 labor agreement HR 12/31/2008 $0 P CAG-06-001 Adden#1-06 01/12/2006 030097-GM2 SYSTEMS Information Management Services FIS 12/31/2008 $117,012 $237,540 P CAG-06-018 02/13/2006 085330-VALLEY Transfer ownership of software license for FIS 12/31/2008 $0 P COMMUNICATIONS CENTER Custom XML Interface from City of Renton to ValleyCom CAG-06-030 03/01/2006 License Agreement for web-based Police FIS 12/31/2008 $16,320 $16,320 p Incident Reporting; maintenance fee(quoted cost for 3 years) CAG-06-032 08/09/2006 041648-KING CNTY EASTSIDE City's Membership in Eastside Forum on PBPW 12/31/2008 $500 $500 P TRAN,C/O SALLY MARKS Transportation Issues CAG-06-033 08/10/2006 041648-KING CNTY EASTSIDE City's Membership in South County Area PBPW 12/31/2008 $75 $75 P TRAN,C/O SALLY MARKS Transportation Board on Transportation Issues \\Central\sysSPS\InformGold\reports\sitespec\renton\reports\cm BrianHildermaSt Page 5 of 1. Original urrent CONTRACT ndum • DivisionContracttractNumber ber Fully Executed Contractor Expiration Amount Dunt Class CAG-06-041 03/07/2006 089300-DEPT.OF On-Scene Command and Coordination Use Fire 12/31/2008 $0 $0 M TRANSPORTATION Agreement to use a particular radio frequency during a disaster response. CAG-06-043 06/19/2006 Memorandum of Agreement regarding Fire 12/31/2008 $0 P emergency response to the FAA building CAG-06-065 Adden#2-07 04/17/2006 021470-DMJM HARRIS Rainier Av/BNSF Improvements Final Design PBPW 12/31/2008 $757,248 $1,311,863 P CAG-06-082 Adden#3-07 05/12/2006 042772-KPG INC Rainier Ave(S 4th PI to S 2nd St)/Hardie Ave PBPW 12/31/2008 $2,736,425 $4,505,797 P Transit Improvement Project PE/ED PS&E ROW Design Contract CAG-06-088 05/22/2006 073520-SEITEL LEEDS& Develop a plan for migration from City's Novell FIS 12/31/2008 $27,300 $27,300 P ASSOC INC Infrastructure to a Microsoft based platform. CAG-06-093 06/09/2006 031906-HDR ENGINEERING INC Design of Water Relocation for Realignment of PBPW 12/31/2008 $86,844 $86,844 P Benson Rd and 1-405 Overpass CAG-06-097 Adden#30-07 06/07/2006 Addendum#26 of Eastside Fiber Consortium FIS 12/31/2008 $0 $0 M General Terms&Conditions for Sharing of Fiber Optic Installation Projects. CAG-06-098 07/06/2006 042369-KING CNTY FINANCE Assist City of Renton in matters relating to the Police 12/31/2008 $0 P licensing&enforcement of laws/regulations of taxicabs&for-hire vehicles/drivers CAG-06-106 06/14/2006 010262-SKYWAY WATER& Utilities Cooperation Agreement- PBPW 12/31/2008 $154,494 $154,494 P SEWER DIST design/construction of emergency water system intertie-Dimmitt Booster Pump Station CAG-06-134 07/20/2006 003910-AMERICAN RED CROSS Joint Agreement and Memorandum or CS 12/31/2008 $0 P Understanding Concerning the Disaster Relief Supply Building and Supplies CAG-06-155 08/15/2006 031770-GROUP HEALTH 2006 Agreements for Group Health Medical HR 12/31/2008 $192,100 $192,100 P COOPERATIVE,OF PUGET Coverage SOUND \\Central\sys2\APPS\InformGold\reports\sitespec\renton\reports\cm BrianHildermanO.rpt Page 6 of 16 OriginalCurrent CONTRACT Addendum Number Number Fully Executed Contractor Division Expiration Contractt Contract Amount Amount Class CAG-06-172 09/25/2006 085320-VALLEY CITIES Interlocal Agreement-For cooperation in FIS 12/31/2008 $0 $0 M acceptance and use of Dept of Justice/COPS More Grant CAG-06-174 Adden#1-07 09/22/2006 008545-R W BECK INC Surface Water Utility Storm and Surface Water PBPW 12/31/2008 $248,671 $248,671 P Management Plan CAG-06-185 11/16/2006 057995-OLYMPIC SECURITY Provide Court security services AJLS 12/31/2008 $59,112 $59,112 p SERVICES, INC CAG-06-187 11/30/2006 008785-CITY OF BELLEVUE Interlocal Joint Purchasing Agreement FIS 12/31/2008 $0 P CAG-06-191 Adden#2-07 11/21/2006 020180-DAVID EVANS& S. 3rd St.&Shattuck Ave. S. Intersection PBPW 12/31/2008 $38,911 $45,908 P ASSOCIATES INC Safety Improvements Design CAG-07-015 02/09/2007 086260-VISITING NURSE SVCS Provide an RN to operate a nursing clinic at the CS 12/31/2008 $10,000 $10,000 p OF THE NW Renton Senior Center CAG-07-016 02/13/2007 066670-RENTON AREA Conduct the Youth Development and CS 12/31/2008 $55,350 $55,350 P YOUTH/FAMILY SVCS Prevention Program,which includes a range of intensive,school-based interventions designed to increase opportunities for children and youth to succeed in school. CAG-07-028 03/08/2007 ATS Public Safety Solutions-Voyager FIS 12/31/2008 $3,180 $3,180 P software service agreement for Police Dept. blackberry software subscription CAG-07-033 Adden#2-08 03/21/2007 046043-MACLEOD RECKORD MacLeod Reckord-perform trail and bikeway PBPW 12/31/2008 $158,131 $174,851 p planning and design,transportation planning, signage design guidelines,and stakeholder and agency coordination assistance to the City of Renton CAG-07-038 03/23/2007 020390-DAWN General Fund Allocation-Human Services CS 12/31/2008 $4,000 $4,000 P allocation-DAWN \\Central\syslOPS\InformGold\reports\sitespec\renton\reports\cm BrianHildermaS Page 7 of 10 CONTRACT ndum • Original urrent • Number tuber Fully Executed Contractor Division Expiration Contract ntract Amount mount Class cag-07-039 03/23/2007 020390-DAWN Provide confidential supportive services to help CS 12/31/2008 $14,000 $14,000 P women move from crisis homelessness to permanent housing. cag-07-040 03/23/2007 083215-UKRAINIAN Provide services to the Ukrainian Community CS 12/31/2008 $10,000 $10,000 P COMMUNITY CNTR OF WA related to the Refugee Assistance Program CAG-07-041 03/12/2007 020390-DAWN Domestic Abuse Women's Network(DAWN)to CS 12/31/2008 $3,000 $3,000 P provide a domestic violence crisis line which operates 24 hours a day,365 days per year CAG-07-051 04/10/2007 073590-SENIOR SERVICES OF Provide transportation services for senior CS 12/31/2008 $7,350 $7,350 P SEATTLE K/C citizens. Total/all city's budget=$23,614, Renton's portion=$7,350 CAG-07-052 04/10/2007 042170-KING CNTY SEXUAL Provide no-cost crisis advocacy&counseling CS 12/31/2008 $37,000 $37,000 P ASSAULT services to chilren,teen&adult victims of domestic violence CAG-07-053 05/21/2007 043664-LASER UNDERGROUND Laser Underground&Earthworks, Inc.- PBPW 12/31/2008 $1,181,670 $1,181,670 P Renton Village Storm System Project/ SWP-27-2711 CAG-07-054 04/10/2007 076117-MULTI SERVICE Human Services Agreement with Multi-Service CS 12/31/2008 $12,000 $12,000 P CENTER Center to provide adult English reading,writing, and communication skills/education. Funded through the 2007-2008 General Fund budget. CAG-07-055 04/10/2007 093463-YWCA Human Services Agreement with YMCA to CS 12/31/2008 $7,560 $7,560 P provide emergency housing for homeless families with children for up to 3 months,while assisting them with the creation and support for implementation of a self-sufficiency plan. Funded through the 2007-2008 General Fund budget. CAG-07-056 04/10/2007 066630-RENTON CLOTHES Human Services Agreement with the Renton CS 12/31/2008 $11,385 $11,385 P BANK,C/O JUDY CRAIG Clothes Bank to provide free clothing to • referred low and moderate income individuals and families residing within the Renton School District boundaries. Funded through the 2007-2008 General Fund budget \\Central\sys2\APPS\InformGold\reports\sitespec\renton\reports\cm BrianHildermanO.rpt Page 8 of 16 Original Current CONTRACT Addendum Contract act Number Number Fully Executed Contractor Division Expiration Amount AmountrClass CAG-07-057 04/10/2007 017602-COMMUNITIES IN Human Services Agreement with Communities CS 12/31/2008 $19,158 $19,158 P SCHOOL INC in Schools of Renton to support the Mentor Program Manager who recruits,trains, and supports mentors serving Renton students who are identified as at-risk of student failure. Funded through the General Fund budget ' CAG-07-058 Adden#1-07 04/13/2007 069671 -ROTH HILL Contract Agreement with Roth Hill Engineering PBPW 12/31/2008 $101,832 $111,832 p ENGINEERING PARTNERS, LLC Partners, LLC relating to the conversion of sewer system hydraulic model data and development of a Geodatabase for the City CAG-07-060 Adden#1-08 04/13/2007 073590-SENIOR SERVICES OF Meals on Wheels 2007-2008 Joint Human CS 12/31/2008 $10,000 $10,000 P SEATTLE K/C Services Agreement Renton-$10,000/Other Agencies-$34,100 CAG-07-061 03/26/2007 400010-COMCAST Comcast cable Communications LLC AJLS 12/31/2008 $0 $0 M accepting settlement terms and establishing rate orders for FCC Forms 1205, 1235,and 1240 CAG-07-065 Adden#1-08 04/25/2007 091710-WHITWORTH PEST 2007-2008 Mosquito Abatement Program PBPW 12/31/2008 $43,712 $87,465 P SOLUTIONS INC CAG-07-066 Adden#2-08 04/25/2007 014310-CATHOLIC COMMUNITY Emergency Assistance:2007-2008 Joint CS 12/31/2008 $10,000 $15,000 P SERVICES Human Services Agreement. Renton=10,000, Other Agencies=33,400 CAG-07-068 Adden#1-08 04/25/2007 400009-CITY OF MERCER City of Mercer Island-Memorandum of PBPW 12/31/2008 $0 $0 M ISLAND Understanding to solve issues of mutual interest regarding the airport CAG-07-072 06/22/2007 069020-RODARTE Rodarte Construction, Inc.-Central Plateau PBPW 12/31/2008 $1,865,891 $1,865,891 p CONSTRUCTION INC Interceptor Section 2 WWP-27-3235 CAG-07-073 04/26/2007 089949-WAY BACK INN Provide 90-day transitional housing for CS 12/31/2008 $15,000 $15,000 P FOUNDATION homeless families with young children. Funded through the 07-08 General Fund. \\Central\syse'S\InformGold\reports\sitespec\renton\reports\cm BrianHildermalt Page 9 of 1111 CONTRACT ndum III ContractOriginal r'urr tractent ' Number ber Fully Executed Contractor Division Expiration Amount ount Class CAG-07-074 04/26/2007 066309-REFUGEE WOMENS Provide employment retention services,and CS 12/31/2008 $10,200 $10,200 P ALLIANCE referall for utility,transportation,and housing assistance. Funded through the 07-08 General Fund. CAG-07-075 04/26/2007 014310-CATHOLIC COMMUNITY Provide volunteer chore services for CS 12/31/2008 $5,000 $5,000 P SERVICES low-income elders and adults over 18 yrs with disabilities. CAG-07-094 05/14/2007 085320-VALLEY CITIES Provide interdisciplinary healthcare services to CS 12/31/2008 $6,946 $6,946 P homeless families,funded through the 07-08 General Fund. CAG-07-095 05/14/2007 017620-COMMUNITY HEALTH Provide primary care and nursing services to CS 12/31/2008 $1,800 $1,800 P CENTERS OF KC homeless children and adults at emergency shelters and transitional housing - CAG-07-096 05/14/2007 017620-COMMUNITY HEALTH Provide integrated natural medicine services to CS 12/31/2008 $5,000 $5,000 P CENTERS OF KC low-income and uninsured families and individuals who are residents of Covington, Federal Way, and Renton. Renton=$5,000, Other cities=$7,000. CAG-07-097 05/15/2007 Provide the City with a$50,000 grant toward PBPW 12/31/2008 $50,000 $50,000 R the cost of the SW 34th St Culvert Replacement project CAG-07-100 05/14/2007 009650-BIG BROTHERS BIG Provide community based mentoring for CS 12/31/2008 $6,250 $6,250 P SISTERS children ages 6-18. CAG-07-112 06/12/2007 014310-CATHOLIC COMMUNITY Catholic Community Services-A.R.I.S.E CS 12/31/2008 $40,000 $40,000 P SERVICES Men's Homeless Shelter 2007-2008 General Fund CAG-07-115 06/11/2007 067865-RENTON TECHNICAL Renton Technical College-Families That CS 12/31/2008 $10,000 $10,000 P COLLEGE Work/Even Start Program 2007-2008 General Fund CAG-07-116 06/11/2007 014310-CATHOLIC COMMUNITY Catholic Community Services-Katherine's CS 12/31/2008 $4,000 $4,000 P SERVICES House/Women's Transitional Housing 2007-2008 General Fund \\Central\sys2WPPS\InformGold\reports\sitespec\renton\reports\cm BrianHilderman0.rpt Page 10 of 16 Original Current CONTRACT Addendum Number Number Fully Executed Contractor Division Expiration Contract Contract Amount Amount Class CAG-07-118 08/14/2007 056498-NW INFRASTRUCTURE Northwest Infrastructure, Inc.-N 26th St/Park PBPW 12/31/2008 $175,694 $175,694 p INC PL N Storm System Project CAG-07-119 06/21/2007 012419-BNSF RAILWAY BNSF Railway Co.-Payment for the PBPW 12/31/2008 $100,000 $100,000 P COMPANY preliminary enginering design on the BNSF railroad bridges over Hardie Av, Rainier Av& Shattuck CAG-07-124 Adden#2-08 07/05/2007 1340-WASHINGTON STATE Washington State Military Department-Grant Fire 12/31/2008 $0 $0 R to supplement local emergency management operating budget to enjance emergency management programs(Grant amount • $66,714) CAG-07-125 07/09/2007 089299-WA ST DEPT OF Washington State Department of PBPW 12/31/2008 $0 $0 M TRANS,HWYS&LOCAL PROG Transportation-Provide project coordinator for 1-405, 1-5 to SR 169 Stage 1 Widening Project CAG-07-128 06/28/2007 080600-TEUFEL NURSERY INC Teufel Nursery, Inc.-Annual Landscape PBPW 12/31/2008 $29,294 $29,294 P Maintenance Oakesdale Wetland-Phase 1 & 2 CAG-07-138 Adden#1-07 07/11/2007 060277-PARAMETRIX INC Parametrix, Inc.-Contract agreement for CS 12/31/2008 $17,600 $17,600 P designing the driving range drainage and turf CAG-07-147 07/31/2007 058620-OUTCOMES BY LEVY Doug Levy-Outcomes by Levy 2008 EDNSP 12/31/2008 $47,750 $47,750 P Legislative Session consultant services CAG-07-148 08/06/2007 012419-BNSF RAILWAY Burlington Northern Santa Fe-Construction PBPW 12/31/2008 $8,950,000 $8,950,000 P COMPANY and Maintenance agreement for bridge replacement projects CAG-07-154 08/02/2007 Goettel&Associates- FEMA PD Grant CS 12/31/2008 $0 $0 R application Techinical Support for Grant Application for seismic retrofit of Fire Station #11 (not to eceed$15,246.00 incl.WSST) CAG-07-157 01/31/2008 400013-KING CNTY FIRE DIST Interlocal/Zone 3- provide reciprocal services Fire 12/31/2008 $o $0 M #39,TO PROCESS MISC for hazardous materials/technical rescue CONTRACTS response ' \\Central\sys•PS\InformGold\reports\sitespec\renton\reports\cm BrianHildermat Page 11 of./ CONTRACT ndumOriginalontract urrent • Number ber Fully Executed Contractor III Division Expiration Ctract Amount ount Class CAG-07-158 09/26/2007 1534-KING CONSERVATION King County Conservation District#9-WRIA 9 PBPW 12/31/2008 $50,000 $50,000 R grant for Upper Springbrook Creek Restoration project CAG-07-159 09/14/2007 089302-DEPARTMENT OF Washington State Department of Tranportation PBPW 12/31/2008 $0 $0 M TRANSPORTATION -Cost sharing agreement for waterline relocation at Benson Rd and 1-405 CAG-07-160 ' 11/05/2007 074570-SHORELINE Shoreline Construction Co-Duvall Av NE PBPW 12/31/2008 $775,296 $775,296 P CONSTRUCTION CO Water and Sanitary Sewer Main Installation CAG-07-162 Adden#1-08 08/27/2007 059358-PACIFIC ENGINEERING Pacific Engineering Design, LLC-Design of PBPW 12/31/2008 $152,057 $152,057 P DESIGN LLC 2007 Citywide Sidewalks and Curb Ramps project CAG-07-164 08/30/2007 070327-SALVATION ARMY,THE Renton Salvation Army Food Bank-Food CS 12/31/2008 $24,000 $24,000 P Bank Operations/2007-2008 General Fund CAG-07-168 09/06/2007 015812-CITY OF MERCER City of Mercer Island-Interlocal Agreement for PBPW 12/31/2008 $0 $0 M ISLAND Airport Noise Study CAG-07-173 09/18/2007 068180-RH2 ENGINEERING INC RH2 Engineering, Inc.-2007-2008 PBPW 12/31/2008 $94,991 $94,991 P Wastewater Utility General Services Agreement CAG-07-178 Adden#1-08 10/10/2007 089299-WA ST DEPT OF WA Transportation-Signal Modification at PBPW 12/31/2008 $25,000 $45,000 P TRANS, HWYS&LOCAL PROG SR900/I-405 on and off ramps at Harrington Av NE CAG-07-181 09/20/2007 400001 -FIRE DISTRICT#40 King County Fire Protection District#40- AJLS 12/31/2008 $o $0 M Statement of Intent for Benson Hill Communities if annexed regarding transfer of properties,etc. CAG-07-191 11/09/2007 021465-DLR GROUP INC DLR Group, Inc.- Conduct Misdemeanant Police 12/31/2008 $161,000 $161,000 P Jail Study for Multi-jurisdictional jail facility CAG-07-207 12/05/2007 400014-HEAD TO FOOT, FOOT Head to Toes Footcare Service-Footcare CS 12/31/2008 $0 $0 M CARE SERVICE services for senior citizens \\Central\sys2\APPS\InformGold\reports\sitespec\renton\reports\cm BrianHildermanO.rpt Page 12 of 16 Original Current CONTRACT Addendum Number Number Fully Executed Contractor Division Expiration Contract Contract Amount Amount Class CAG-07-211 12/28/2007 048014-MCDONOUGH&SONS McDonough&Sons, Inc.- City Hall Snow CS 12/31/2008 $5,000 $5,000 p INC Plowing-Snow Removal Maintenance CAG-07-212 12/27/2007 048014-MCDONOUGH&SONS City Hall Parking Lot Sweeping&Cleaning CS 12/31/2008 $5,000 $5,000 p INC Services Maintenance CAG-08-007 01/18/2008 066950-RENTON CHAMBER OF, Renton Chamber of Commerce-To provide EDNSP 12/31/2008 $129,000 $129,000 p COMMERCE tourism marketing promotion efforts in 2008; funded by hotel/motel tax revenues CAG-08-008 01/18/2008 032460- Hamilton/Saunderson-2008 Marketing EDNSP 12/31/2008 $219,000 $219,000 P HAMILTON/SAUNDERSON INC Campaign CAG-08-010 01/23/2008 400001 -FIRE DISTRICT#40 K.C. Fire Protection District#40-Interim AJLS 12/31/2008 $0 $0 M Operating Agreement for Fire and Emergency Medical Services CAG-08-012 03/28/2008 074570-SHORELINE Shoreline Construction,Co.-2008 Sanitary PBPW 12/31/2008 $619,309 $619,309 P CONSTRUCTION CO Sewer Repairs project CAG-08-014 02/05/2008 013783-CAROLLO ENGINEERS Carollo Engineers-Long-Range WW PBPW 12/31/2008 $33,829 $33,829 p PC Management Plan Update CAG-08-017 02/11/2008 083655-US DEPT OF USDA-APHIS-ADS-Waterfowl Management CS 12/31/2008 $2,000 $2,000 p AGRICULTURE Program Interlocal Agreement CAG-08-028 02/22/2008 070327-SALVATION ARMY,THE Salvation Army-Agreement with the Salvation CS 12/31/2008 $18,500 $18,500 P Army Renton Corps for 2008 Renton Emergency Assistance Program(REAP) CAG-08-030 03/14/2008 025754-FDM SOFTWARE LTD FDM Software, Ltd-Software support and Fire 12/31/2008 $24,341 $24,341 p maintenance agreement for Fire Dept records management system. CAG-08-031 03/18/2008 092793-WORTHY& Worthy&Associates-Urban&Community CS 12/31/2008 $119,654 $119,654 p ASSOCIATES LLC Forestry Development Plan + \\Central\sysSPS\Inform Gold\reports\sitespec\renton\reports\cm BrianHildermar Page 13 of 410 1 Original urrent CONTRACT ndum III Contract tract Number ber Fully Executed Contractor Division Expiration Amount ount Class CAG-08-033 05/06/2008 069020-RODARTE Rodarte Construction, Inc.-Ripley Lane N PBPW 12/31/2008 $1,475,874 $1,475,874 P CONSTRUCTION INC Storm System Improvements project CAG-08-037 05/12/2008 H.S. Builders, Inc.- Police Locker Rooms CS 12/31/2008 $245,895 $245,895 P CAG-08-038 05/12/2008 MJ Ness Construction Co. Inc.-Substation at CS 12/31/2008 $219,681 $219,681 P Parking Garage CAG-08-046 03/19/2008 Aces Tennis- Providing Recreation programs CS 12/31/2008 $1,000 $1,000 R -Tennis Programs&Tennis Camps- 80%of collected registration fees CAG-08-048 04/14/2008 060869-PACE ENGINEERS INC PACE, Engineers, Inc.- Surveying Services CS 12/31/2008 $79,500 $79,500 P Agreement for Surveying the Cedar River Natural Zone Boundary CAG-08-054 04/17/2008 076055-SOUND RESOURCE Sound Resouce Management Group-Solid PBPW 12/31/2008 $19,760 $19,760 P MGMT GROUP INC Waste Contract Cost Analysis&Rate model CAG-08-056 04/24/2008 Agreement for Gypsy Sub-basin/Ripley Lane PBPW 12/31/2008 $0 $0 M North Storm System Inprovement Proj. Transfering ownership&conveyance of structures CAG-08-060 04/23/2008 Senior Services of Seattle/King County- CS 12/31/2008 $0 $0 P Designating Renton as the site for the Meals on Wheels program through the use of facilities and volunteer delivery staff CAG-08-061 04/03/2008 Senior Services of Seattle/King County - CS 12/31/2008 $0 $0 M Continue a social and nutritional program for low-income elderly citizens(Congregate Nutrition Program) CAG-08-064 05/31/2008 King County - Shoulder improvements along PBPW 12/31/2008 $19,700 $19,700 P Ripley Lane \\Central\sys2\APPS\Inform Gold\reports\sitespec\renton\reports\cmBrianHildermanO.rpt Page 14 of 16 Original Current CONTRACT Addendum Number _Number Fully Executed Contractor Division Expiration Contract Contract Amount Amount Class CAG-08-070 05/05/2008 008545-R W BECK INC RW Beck, Inc.- Design contract for Carr Road PBPW 12/31/2008 $103,500 $103,500 P -Panther Creek Culvert Replacement Project CAG-08-076 05/15/2008 WHPacific, Inc. -820 Building Demolition PBPW 12/31/2008 $106,275 $106,275 p project Design at Airport CAG-08-079 05/30/2008 Occupational Health Services- Provide Jail Police 12/31/2008 $186,958 $186,958 p • Inmate Health Services Term: 1/1/2008- 12/31/2008 CAG-08-080 06/02/2008 066450-REID INSTRUMENTS Reid Instruments-RTU/MTU Programming- PBPW 12/31/2008 $12,114 $12,114 p Well PW-9 SCADA Upgrade CAG-08-085 06/04/2008 Western Display Fireworks- Vendor contact CS 12/31/2008 $18,500 $18,500 p for providing fireworks display at City 4th of July event at Gene Coulon Beach Park CAG-08-096 03/25/2008 1067-KING CNTY Seattle/King Co. Dept.of Public Health- Fire 12/31/2008 $2,000 $2,000 R Student CPR grant CAG-08-097 06/27/2008 046043-MACLEOD RECKORD MacLeod Reckord-Design of Thomas CS 12/31/2008 $37,100 $37,100 p Teasdale Park irrigation&drainage systems CAG-08-100 06/27/2008 031770-GROUP HEALTH Group Health Cooperative-Annual renewal of HR 12/31/2008 $222,300 $222,300 P COOPERATIVE,OF PUGET medical policies SOUND CAG-08-103 07/09/2008 The Maus Group - Hourly Project Mgmt CS 12/31/2008 $0 $0 P Service PAG-08-001 01/14/2008 Puget Western, Inc- Agreement for overflow CS 12/31/2008 $0 $0 M parking on Puget Western property near Gene Coulon Memorial Beach Park \\Central\sysOPS\Inform Gold\reports\sitespec\renton\reports\cm BrianHildermaill Page 15 of 41) Original urrent CONTRACT ndum III Contract tract Number ber Fully Executed Contractor Division Expiration Amount ount Class P = Payables $68,450,081 R = Receivables $703,000 Expiring Contracts This Period: 184 M = Misc $0 \\Central\sys2\A PPS\InformGold\reports\sitespec\renton\reports\cm BrianH i Ide rman0.rpt \\Central\sys2\APPS\InformGold\reports\sitespec\renton\reports\cm BrianHilderman0.rpt Page 16 of 16 • CITY OF RENTON COUNCIL AGENDA BILL AI#: 7 ( , •Submitting Data: For Agenda of: 7/21/2008 Dept/Div/Board.. CED Staff Contact Alex Pietsch Agenda Status Ext. 6592 Consent X Subject: Public Hearing.. WEDFA Tax-Exempt/Taxable Economic Development Correspondence.. Revenue Bond Resolution for the Puget Sound Blood Ordinance Center. Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Resolution Information Recommended Action: Approvals: Council concur Legal Dept X Finance Dept Other Fiscal Impact: 411 Expenditure Required... N/A Transfer/Amendment N/A Amount Budgeted N/A Revenue Generated N/A Total Project Budget N/A City Share Total ProjectN/A SUMMARY OF ACTION: The Puget Sound Blood Center is planning to acquire and rehabilitate an existing warehouse located at 701 SW 39th Street for blood testing and processing. It intends to finance this project through the issuance of Washington Economic Development Finance Authority (WEDFA) tax-exempt, non-recourse economic development revenue bonds in the amount of $28,860,000. It is the policy of the WEDFA Board to issue bonds in support of projects that would be welcomed by the local community. As part of the issuance process, therefore, it would like the Renton City Council, as the planning jurisdiction, to consider passage of a Planning Jurisdiction Approval Resolution on behalf of WEDFA. STAFF RECOMMENDATION: Adopt a resolution approving the action of WEDFA and the issuance of non-recourse revenue bonds to finance an economic development facility for the Puget Sound Blood Center. 1 III • kfy O DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT + • MEMORANDUM DATE: July 9, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: � Mayor Denis Law FROM: Alex Pietsch, Administrator SUBJECT: WEDFA Tax-Exempt/Taxable Economic Development Revenue Bond Resolution for the Puget Sound Blood Center ISSUE: To adopt a resolution approving the action of the State of Washington Economic Development Finance Authority and the issuance of tax-exempt non-recourse economic development revenue bonds to finance the expansion of the Puget Sound Blood Center's blood testing and processing facility in Renton. BACKGROUND: The Puget Sound Blood Center is planning to acquire and rehabilitate an existing warehouse located at 701 SW 39th Street for blood testing and processing. The new facility is an expansion from the organization's existing facility next door. It intends to finance this project through the issuance of Washington Economic Development Finance Authority (WEDFA) tax-exempt, non- recourse economic development revenue bonds in the amount of$28,860,000. The Blood Center has been operating in Renton for ten years. This expansion will more than double its capacity to test and process donated blood from around the Northwest region and will result in the relocation of a warehouse and some smaller operations from its headquarters in Seattle. Once complete, the expansion will result in a net increase of 15 to 20 jobs in Renton. Once the bond sale closes, the Center will begin relocating the warehouse operation from Seattle this fall and complete its expansion by the middle of 2009. It is the policy of the WEDFA Board to issue bonds in support of projects that would be welcomed by the local community. As part of the issuance process, therefore, it would like the Renton City • WEDFA Resolution Page 2 of 2 July 9,2008 Council, as the planning jurisdiction, to consider passage of a Planning Jurisdiction Approval Resolution on behalf of WEDFA. The only purpose of the resolution is to approve the Blood Center's use of WEDFA financing for this project. It does not supplement or replace any portion of the normal permitting process. There is no financial liability against the City of Renton, the state, or any other political entity created by issuance of WEDFA's bonds. RECOMMENDATION: Adopt a resolution approving the action of the State of Washington Economic Development Finance Authority and the issuance of non-recourse revenue bonds to finance an economic development facility for the Puget Sound Blood Center. Attachments: Resolution cc: Jay Covington Suzanne Dale Estey • it • r RESOLUTION NO. • A RESOLUTION OF THE RENTON CITY COUNCIL APPROVING THE ACTION OF THE STATE OF WASHINGTON ECONOMIC DEVELOPMENT FINANCE AUTHORITY AND THE ISSUANCE OF NON-RECOURSE REVENUE BONDS TO FINANCE AN ECONOMIC DEVELOMENT FACILITY FOR PUGET SOUND BLOOD CENTER("the COMPANY"), AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. WHEREAS, on April 18, 2008, the Washington Economic Development Finance Authority ("WEDFA") had presented to it Resolution No. W-2008-05 (the "Resolution"), a copy of which is attached hereto as Exhibit A, relating to the issuance of non-recourse revenue bonds wherein the proceeds of which would be loaned to the Company for the purchase of an existing warehouse located at 701 SW 39th St., Renton, WA, 98055, make site improvements, purchase equipment, and refinance the remaining portion of tax exempt bonds issued in 1998 (the "Project"), all as authorized by the Economic Development Finance Authority Act of 1989, R.C.W. Title 43, Chapter 163, as amended (the"Act"); and WHEREAS, on April 18, 2008, WEDFA unanimously approved the Resolution; and WHEREAS, it is the policy of the Washington Economic Development Finance Authority not to issue revenue bonds except upon the approval of the county, city or town within whose planning jurisdiction the proposed industrial development facility lies; and • WHEREAS, the Project lies within the boundaries of the City of Renton, King County, Washington; NOW, THEREFORE, IT IS HEREBY FOUND, DETERMINED AND ORDERED as follows: Section 1: The Renton City Council ("the Council"), pursuant to the request of the Washington Economic Development Finance Authority, does hereby approve the issuance of non-recourse revenue bonds (the "Bonds") by the Washington Economic Development Finance Authority, for the purposes provided in the Act. Section 2: The Bonds shall be issued in the aggregate principal sum of not to exceed $28,860,000 pursuant to a Resolution of WEDFA. The proceeds of the Bonds are to be lent to the Company, pursuant to a loan agreement or other appropriate financing agreement, and used for the purpose of acquiring, rehabilitating and equipping the Project, including the necessary appurtenances, located within the boundaries of the City of Renton and to pay certain costs of issuance of the Bonds. Section 3: The Bonds shall not constitute an obligation of the State of Washington or of the City of Renton, and no tax funds or revenues of the State of Washington or of the City of Renton shall be used to pay the principal or interest on the Bonds. Neither the faith and credit nor any taxing power of the State of Washington or the City of Renton shall be pledged to pay • the principal or interest of the Bonds. Section 4: The City of Renton hereby approves the issuance of Bonds by WEDFA for the purpose of financing the Project as described herein, a qualified project under the Act. 1111 However, such approval shall not waive any of the permitting requirements applicable to this project. Section 5: This Resolution is intended to constitute approval of the issuance of revenue bonds within the meaning of the policy of the Washington Economic Development Finance Authority. Section 6: Upon passage and approval of this Resolution, it shall take effect immediately. DATED this day of , 2008. AYES: NOES: ABSENT: ABSTAINING: RENTON CITY COUNCIL By: •President ATTEST: Title: 1110 • EXHIBIT A RESOLUTION NO.W-2008-05 A RESOLUTION OF THE WASHINGTON ECONOMIC DEVELOPMENT FINANCE AUTHORITY TAKING OFFICIAL ACTION TOWARD THE ISSUANCE OF NONRECOURSE ECONOMIC DEVELOPMENT REVENUE BONDS IN ONE OR MORE SERIES IN A MAXIMUM AMOUNT NOT TO • EXCEED $28,800,000 AND AUTHORIZING THE EXECUTION OF AN INDEMNIFICATION AND COMPENSATION AGREEMENT BY AND BETWEEN THE WASHINGTON ECONOMIC DEVELOPMENT FINANCE AUTHORITY AND PUGET SOUND BLOOD CENTER OR ITS AFFILIATES, SUCCESSOR OR ASSIGNS(the "Company"). WHEREAS, the Washington Economic Development Finance Authority (the "Issuer") is a duly organized and existing instrumentality of the State of Washington authorized and empowered by the provisions of RCW Chapter 43.163 (collectively, the "Act") to issue nonrecourse economic development revenue bonds for the purpose of carrying into effect the construction of improvements and the acquisition of personal • properties and provide working capital suitable for use by any industry, and to loan its moneys when necessary or convenient to carry out its powers under the Act; and - WHEREAS, the Company has informed the Issuer that it desires to finance the acquisition of an existing warehouse and conversion of the warehouse to a blood testing and processing facility, which facility and expansion are located in the City of Renton, Washington, as more fully described in Exhibit A attached hereto and incorporated herein (the "Site"), all of which are located within the territorial limits of the State of Washington; and WHEREAS,the Company has requested the Issuer to issue nonrecourse economic development revenue bonds (the "Bonds") in a maximum amount not to exceed TWENTY EIGHT MILLION EIGHT HUNDRED THOUSAND dollars ($28,800,000) pursuant to the Act to (a) carry into effect the acquisition, construction, equipping, and improving of real and personal property and provision of working capital at the Site to be used in the research and processing activities of the Company, as more fully described in Exhibit A hereto (the 'Project"), (b) to provide funds to refund all or a portion of the Company's current loan obligations with respect to the King County Economic Enterprise Corporation Variable Rate Demand 501(c)(3) Revenue Bonds, 1998 (Puget Sound Blood Center Project), currently outstanding in the principal amount of$6,120,000 of which $5,880,000 are expected to be refunded with a portion of the proceeds of the Bonds (the "Refunded Obligations") and to thereby refinance the project financed with the Refunded • Obligations(the"Prior Project");and Regnbitinn Nn. W-7O(1R_Uc PaaP 1 ofAnril 1R 711(152 • WHEREAS, a form of agreement designated as an "Indemnification and Compensation Agreement"has been prepared setting forth the respective agreements and undertaking of the Issuer and the Company with respect to the Bonds, the Project, the • Refunded Obligations and the Prior Project;and WHEREAS, it is considered necessary and desirable for the best interest of the Issuer that the Indemnification and Compensation Agreement be executed for and on the behalf of the Issuer; and WHEREAS, the Indemnification and Compensation Agreement requires the Company to pay all reasonable and necessary costs incurred by the Issuer in connection with the Bonds,the Project,the Refunded Obligations or the Prior Project;and WHEREAS, the Issuer finds that the Project constitutes the development and improvement of economic development facilities under the Act; and WHEREAS, it is intended that this resolution shall constitute a declaration of official intent to reimburse Project expenditures from proceeds of an obligations within the meaning of the Internal Revenue Code of 1986 and the related Federal Income Tax Regulations. NOW THEREFORE, be it resolved by the Washington Economic Development • Finance Authority as follows: Section 1. It is hereby determined that (a) the acquisition, construction and installation of the Project and its operation as an economic development facility; (b) the issuance of the bonds of the Issuer in one or more series and in a maximum amount not to exceed $28,800,000, to finance costs of the Project and the refunding of the Refunded Obligations, such total costs to be financed by the Bonds presently estimated to be approximately $28,800,000; and (c) the execution and delivery of such contracts and agreements with the Issuer as are necessary to provide for the payment by the Issuer of amounts sufficient to pay the principal of, premium, if any, and interest on the Bonds, together with certain costs of the Issuer,will all be in furtherance of the Act. Section 2. Subject to the conditions listed in Section 3 below, including such other conditions as in the judgment of the Issuer and bond counsel are necessary to insure the validity of the Bonds and the tax-exempt status of the Bonds intended to be tax- exempt,it is the intent of the Issuer to proceed toward the issuance and sale of the Bonds pursuant to the provisions of the Act. Nothing in this resolution shall be construed as legally binding the Issuer to authorize,issue,or sell the Bonds. Section 3. The authorization, issuance,and sale of the Bonds by the Issuer are subject to the following conditions: • Resolution No.W-2008-05 Page 2 of 6 April 18,2008 II • (a) the Company shall have caused to be issued an irrevocable letter of credit(the "Letter of Credit") by an investment-grade rated commercial bank, acceptable to the Issuer(the "Letter of Credit Bank"), which shall be used to pay and secure the Bonds or shall have secured a bond purchase agreement(the"Bond Purchase Agreement") from an Accredited Investor, as such term is defined in 17 CFR 230.501(a), or qualified institutional buyers,in each case acceptable to the Issuer,for the purchase of the Bonds; (b) the Company shall enter into such contracts and loan agreements with the Issuer as shall be necessary to secure payment of the principal of, premium, if any, and interest on the Bonds as when the same shall come due and payable; (c) on or before two (2)years from the date hereof(or such later date as shall be • mutually satisfactory to the Issuer and the Company) the Issuer and the Company shall have agreed to mutually acceptable terms and conditions of the contracts and agreements referred to in paragraph(b)of this Section 3; (d) the Issuer shall have received an opinion of bond counsel that, with certain customary exceptions, such of the Bonds which it is intended shall be issued as tax- exempt obligations may be so issued pursuant to the provisions of the Internal Revenue Code of 1986; (e) the Issuer shall have received evidence that the county, city, or town within • whoselannin jurisdiction the lies hasapproved$) Project app oved the Project and the Bonds or such other evidence satisfactory to the Issuer that the Project will be welcomed by the community in which the Project will be located; and (f) such other conditions as in the judgment of the Issuer and bond counsel are necessary to insure the validity of the Bonds and the tax-exempt status of such of the Bonds as shall be issued as tax-exempt obligations. Section 4. The proper officials of the Issuer are hereby authorized to take such further action as is necessary to carry out the intent and purposes hereof under the terms and conditions stated herein and in compliance with the applicable provisions of law. Section 5. That it is deemed necessary and advisable that the Indemnification and Compensation Agreement be approved and executed for and on behalf of the Issuer. Section 6. That an Indemnification and Compensation Agreement by and between the Issuer and the Company be, and the same is hereby, approved and authorized and the Chair of the Issuer is hereby authorized to execute the Indemnification and Compensation Agreement on behalf of the Issuer. Section 7. Each Bond, when and if issued, shall substantially state the • following language on the face thereof: Resolution No.W-2008-05 Page 3 of 6 April 18,2008 • THE OBLIGATIONS OF THE ISSUER HEREUNDER SHALL NOT BE DEEMED TO BE A DEBT,LIABILITY, OBLIGATION, OR PLEDGE OF THE FAITH AND CREDIT OF THE STATE OF WASHINGTON, OF ANY MUNICIPALITY, OR OF ANY MUNICIPAL CORPORATION, QUASI MUNICIPAL CORPORATION, SUBDIVISION, OR AGENCY OF THE STATE OF WASHINGTON, OR TO PLEDGE ANY OR ALL OF THE FAITH AND CREDIT OF ANY OF THESE ENTITIES. NEITHER THE STATE OF WASHINGTON, THE ISSUER, ANY MUNICIPALITY, OR ANY OTHER MUNICIPAL CORPORATION, QUASI MUNICIPAL CORPORATION, SUBDIVISION,OR AGENCY OF THE STATE OF WASHINGTON IS OBLIGATED TO PAY THE PRINCIPAL OR THE INTEREST THEREON. NO TAX FUNDS OR GOVERNMENTAL REVENUE MAY BE USED TO PAY THE PRINCIPAL OR INTEREST THEREON. NEITHER ANY OR ALL OF THE FAITH AND CREDIT NOR THE TAXING POWER OF THE STATE OF WASHINGTON, THE ISSUER, IF ANY, OR ANY MUNICIPAL CORPORATION, QUASI MUNICIPAL CORPORATION, SUBDIVISION, OR AGENCY THEREOF IS PLEDGED TO THE PAYMENT OF THE PRINCIPAL OR OF THE INTEREST ON THE BONDS. Section 8. This Resolution shall be effective after its adoption_ ADOPTED by the Washington Economic Development Finance Authority this 18th day of April,2008. WASHINGTON ECONOMIC DEVELOPMENT FINANCE AUTHORITY r By: L M.(.GSA ,--.., . Chair • • • • Resolution No. W-2008-05 Page 4 of 6 April 18,2008 • EXHIBIT A DESCRIPTION OF PROJECT AND SITE The Project will consist of: The acquisition,construction,improving and equipping of a facility for blood testing and processing,warehousing and purchasing,to be located at the Site referenced below, including(without limitation) acquisition of an existing approximately 65,000 square foot warehouse at the Site,acquisition and installation of equipment,construction of parking facilities,and providing working capital. The Site is located at the parcel,parcels or portions thereof located at: 701 SW 39t Street Renton,Washington 98055 • • Resolution No. W-2008-05 Page 5 of 6 April 18,2008 • CERTIFICATE I, the undersigned, Secretary of the Washington Economic Development Finance Authority(herein called the "Issuer"),DO HEREBY CERTIFY: 1. That the attached Resolution No. W-2008-05 (herein called the "Resolution") is a true and correct copy of a resolution of the Issuer as finally adopted at a special meeting of the Board of Directors of the Issuer held on the 18th day of April,2008, and duly recorded in my office. 2. That said meeting was duly convened and held in all aspects in accordance with law, and, to the extent required by law and the by-laws of the Issuer, due and proper notice of such meeting was given; that a legal quorum was present throughout the meeting and a legally sufficient number of members of the Washington Economic Development Finance Authority voted in the proper manner for the adoption of the Resolution; that all other requirements and proceedings incident to the proper adoption of the Resolution have been duly fulfilled, carried out, and otherwise observed; and that I am authorized to execute this certificate. IN WITNESS THEREOF,I have hereunto set my hand this 18th day of April,2008. • Secretary • • Resolution No.W-2008-05 Page 6 of 6 April 18,2008 CITY OF RENTON COUNCIL AGENDA BILL AI#: 749 G/6 SSubmitting Data: For Agenda of: Dept/Div/Board.. Department of Community and July 21, 2008 Economic Development Staff Contact Angie Mathias, x-6576 Agenda Status Consent X Subject: Public Hearing.. PROPOSED ANNEXATION Correspondence.. Shamrock Annexation - 10% Notice of Intention to Ordinance Commence Annexation Proceedings Petition Resolution Old Business Exhibits: New Business Study Sessions Issue Paper, Annexation Petition Certification, 10% Information Petition Recommended Action: Approvals: Council concur to set a Public Meeting date for August Legal Dept X 4, 2008 Finance Dept Other Fiscal Impact: Expenditure Required... Transfer/Amendment Amount Budgeted Revenue Generated Total Project Budget N/A City Share Total Project.. •SUMMARY OF ACTION: The petitioners submitted this petition to the City Clerk on June 13, 2008, and the signatures were certified by the King County Department of Assessments on June 30, 2008. The proposed 123.69-acre annexation site is located in Renton's Potential Annexation Area located south of NE 10th St, east of Jericho PINE, and 148th Avenue SE intersects the area. It abuts the existing City boundary on three sides and the urban growth boundary to the east. State law requires a public meeting with the proponents within 60-days of their submittal to consider their request. STAFF RECOMMENDATION: Set August 4, 2008 for a public meeting to consider the 10%Notice of Intention to Commence Annexation Proceedings petition for the proposed Shamrock Annexation, acceptance of the proposal, and authorization to circulate the 60%petition. 411 EDNSP/PAA/Annexations/Shamrock/agnbill/de • ( 0CITY OF RENTON 0 ♦ DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT 1 ,v � MEMORANDUM DATE: July 14, 2008 TO: Marcie Palmer, Council President City Councilmembers VIA: -)G0L— Denis Law, Mayor FROM: Alex Pietsch, Administrator Department of Community & Economic Development STAFF CONTACT: Angie Mathias x 6576 SUBJECT: Proposed Shamrock Annexation - 10% Notice of Intent Petition ISSUE: O The City is in receipt of a 10% Notice of Intent petition to annex approximately 123.69 acres by the direct petition method. State law requires that the Council hold a public meeting with the annexation proponents within 60-days of receipt of a 10% Notice of Intent petition, to decide whether to accept, reject, or geographically modify the proposal, whether to require the assumption of bonded indebtedness, and whether to require the simultaneous adoption of city zoning, consistent with the Comprehensive Plan, if the proposed annexation is successful. RECOMMENDATION: On the basis of the following analysis, the Administration recommends that Council accept the 10% Notice of Intent petition. If Council concurs, the Administration recommends that it take the following actions (pursuant to RCW 35A.14.120): • Accept the 10% Notice of Intent to Commence Annexation Proceedings petition • Authorize the circulation of a 60% Direct Petition to Annex for the 123.69 acre area; and, • Require that property owners within the proposed annexation area accept City of Renton zoning that is consistent with the City's Comprehensive Plan land use designation. • Inform property owners within the proposed annexation area that they will • not be required to assume their proportional share of the City's outstanding indebtedness ($.07861 per $1,000 of assessed value). Proposed Shamrock Annexation 10% Notice of Intent BACKGROUND SUMMARY: • The irregular-shaped proposed Shamrock Annexation site is generally located south of NE 10th St, east of Jericho PI NE. The current annexation is based on the use of covenants to annex that were entered into by property owners in exchange for Renton sewer availability over the last few years. As a result of a new 118-lot subdivision named Shamrock Highlands that has covenants to annex, approximately 59% of the area's assessed valuation is already assured. 1. Location: The proposed 123.69-acre Shamrock Annexation is bordered by the existing City boundary to the north, south and west and the urban growth boundary to the east; therefore making this area an island. 148th Avenue intersects the annexation area. 2. Assessed value: The 2008 assessed valuation of the subject annexation site, at current development, is $69,040,500. Of the 142 existing homes, the average assessed value is $430,986. 3. Natural features: The site slopes upward from Northeast Fourth Street. King County iMAPS identifies two wetlands within the annexation area and an unnamed stream that runs along the western boundary of the proposed annexation. 4. Existing land uses: The existing land uses are single-family residential and vacant land. Currently, there are approximatel142 single-family dwellings, an additional 150 single- family le- family dwellings that are vested with King County, and a number of vacant lots. Existing subdivisions include: Shamrock Highlands (that has covenants to annex in place), and the Ellis Park and Gerbers subdivisions that have already developed develo ed with no associated 1111 covenants. The estimated existing population is 327 people. 5. Existing zoning: Existing King County zoning is R-4 for the entire annexation area. The County's R-4 zoning allows a base density of four units per gross acre, and up to six units per gross acre with incentives and transfer of density credits. This area has not been pre- zoned, so zoning will occur concurrently through the annexation process. 6. Comprehensive Plan: Renton's Comprehensive Plan designates the subject annexation site as Residential Low Density (RLD). This designation would allow R-4 zoning at a maximum density of four units per net acre, R-1 zoning at a maximum density of one dwelling unit per net acre, or Resource Conservation zoning at a maximum density of one dwelling unit per ten net acres. 7. School District: The Shamrock Annexation Area is a part of the Issaquah School District. The school district boundaries will not change upon annexation; the area will remain in the Issaquah School District. 8. Public services: All responding City of Renton departments and divisions noted that the annexation represents a logical extension of their respective services and systems. Specific comments follow: Water Utility. The subject site is located within Water District 90's water service • area, by agreement under the East King County Coordinated Water System Plan. Page 2 of 6 Proposed Shamrock Annexation 10% Notice of Intent • Water Utility staff noted that a certificate of water availability from District 90 will be required prior to the issuance of development permits within the subject area, following annexation to the City. Further, it is expected that developer extensions of District 90's water mains will be required to provide water for fire protection and domestic use within the annexation area. Wastewater Utility. Currently, sewer serves a portion of the proposed annexation area. The City issued sewer certificates for 118 dwelling units to the Camwest Shamrock Highlands development, which is currently being developed under King County development standards. Sewer also exists in those portions of the City primarily to the north and west. The annexation site is located within the Renton Sewer Service Area and in the future developers will extend sewers as new construction occurs in the area. Parks. There are four parks located within approximately one mile of the proposed Shamrock Annexation Area. The nearest parks are King County's May Valley Park and the Cedar River to Lake Sammamish Trail Park. The trail park is approximately 14.04 acres in size and is part of a regional trail system. It is located within 3/4 of a mile of the Shamrock area to the southeast. May Valley Park is a 54.26 acre park that is also located within 3/4 of a mile of the Shamrock area and is located to the Northeast. Both of the City of Renton parks that are in proximity of the area are located within approximately one mile. Kiwanis Park is approximately nine acres in size and is located to the west of the annexation area. Heather Downs Park is also approximately nine acres in size and located to the southwest of the annexation area. The Community Services department indicated that the annexation area does not present any problems for their division and that it represents a logical extension of the services provided by their department. Staff indicated that over time additional workforce might be required to serve the area. Fire. The Fire and Emergency Services Department noted that existing stations would cover the proposed annexation area. Staff further noted that in the proposed annexation area there is an increased distance between fire hydrants than that which typically occurs within the City of Renton. Renton Fire and Emergency Services will provide fire and emergency services to the area. Eastside Fire and Rescue currently covers a small portion of the area. Police. The Police Department did not indicate any concerns or comments on this proposed annexation. Surface Water. The proposed annexation is located within two drainage basins: Cedar River and May Creek. Both of these basins have been identified as having significant erosion, water quality, and habitat problems due to urbanization. Staff notes that future development should be conditioned through SEPA to meet the 2005 King County Surface Water Design Manual or current drainage standards equivalent. Staff noted that existing roadways will likely need new storm drainage systems installed. • This is due to the expected increased runoff that will come with future development. The area is estimated to be 60% built out with an additional 30% submitted as Page 3 of 6 Proposed Shamrock Annexation 10% Notice of Intent preliminary plats with the county. There are no known drainage problems in the area. • Staff noted that in order to serve the area, staffing levels would need to expand, especially as the area develops and there is additional public infrastructure to maintain and operate. The City would assume maintenance responsibilities for two stormwater ponds in the annexation area, with potentially two more upon completion of plats currently under construction. Transportation Systems. The Transportation Systems staff has no concerns regarding the proposed annexation. Staff notes that there are several streets (Southeast 120th, 148th Avenue Southeast, 149th Avenue Southeast, and 150th Avenue Southeast) with roadways that do not meet City of Renton standards. These roadways do not have roadway widths and pavement thickness that meets current City standards. Additionally, along these roadways, the occurrence of curb, gutter, sidewalks, and street lighting is sporadic. Two roadways (Southeast 120th and 150th Avenue Southeast) also do not have adequate rights-of-way to construct a street section meeting City of Renton standards. Staff notes that it is expected that street upgrades that meet City of Renton standards will occur at the expense of new development. The annexation will not require any additional Transportation Systems staff. Staff notes that energy costs associated with existing and future street lighting will be incurred by the City. The costs associated with maintenance of existing and new traffic control pavement markings, signage, and street name signage will need to be considered. The City will assume ownership and responsibility for all existing and new streets in the area. No new agreements or franchises are anticipated as a result of the proposed annexation. • Building. The Building section did not indicate any concerns regarding the proposed annexation. The proposed Shamrock Annexation Area is located in a portion of the City where it is required that physical addresses are changed to the City of Renton addressing system upon annexation. All households within the area will have their physical address changed when the annexation becomes effective. ANALYSIS OF THE PROPOSED ANNEXATION: 1. Consistency with the Comprehensive Plan: Renton's Comprehensive Plan annexation policies generally support this proposed annexation. The subject site is within the City's Potential Annexation Area and has been subject to development pressure under the King County Comprehensive Plan, zoning, and subdivision regulations (Policies LU-36 and LU-37). The area would also be available for urbanization under Renton's Residential Low Density land use designation. Renton is the logical provider of most urban infrastructure and services to the area (Policy LU-38). 2. Consistency with the Boundary Review Board Objectives: (from RCW 36.93.180) a. Preservation of natural neighborhoods and communities; The proposed annexation would cause no disruption to the larger community. • Page 4 of 6 Proposed Shamrock Annexation 10% Notice of Intent b. Use of physical boundaries, including but not limited to bodies of water, Shighways, and land contours; The subject site is bounded essentially on three sides by existing City limits and on one side the Urban Growth Boundary. c. Creation and preservation of logical service areas; Water and sewer service boundaries will not change as a result of this annexation. The Shamrock Annexation Area is in the Issaquah School District. The school district boundaries will not change, the area will remain in the Issaquah School District. Renton will take over fire and police service for the 123.69 acres upon annexation. Eastside fire currently covers a small portion of the proposed annexation area and the King County Sheriff's Department currently provides police protection to the area. Pursuant to state law, there will be no change in the garbage service provider for at least seven years. d. Prevention of abnormally irregular boundaries; This annexation would bringthe Citylimits to the Urban Growth Boundary. rY e. Discouragement of multiple incorporations of small cities and encouragement of incorporations of cities in excess of ten thousand population in heavily populated urban areas; Not applicable. No incorporations are proposed in this area. • f Dissolution of inactive special purpose districts; Not applicable. There are no inactive special purpose districts here. g. Adjustment of impractical boundaries; Not applicable. However, it does bring Renton City limits to the Urban Growth Boundary. h. Incorporation as cities or towns or annexation to cities or towns of unincorporated areas which are urban in character; King County has designated this area for urban development because of its location within the Urban Growth Boundary. The County has also indicated that it wants to divest itself from providing urban services to these unincorporated urban areas by turning them over to cities as quickly as possible. Because the subject annexation site is within Renton's PAA and not in an area under consideration for incorporation, annexation is appropriate at this time. i. Protection of agricultural and rural lands which are designated for long term productive agricultural and resource use by a comprehensive plan adopted by the county legislative authority. Not applicable. No portions of the proposed annexation area are rural or designated for long term productive agricultural use in the King County or Renton Comprehensive Plans. III Page 5 of 6 Proposed Shamrock Annexation 10% Notice of Intent , 3. A fiscal analysis for the proposed annexation is attached. This analysis indicates that • with the existing number of single-family homes, the proposed annexation would have a positive net fiscal impact of $13,977 per year. At full development, with an estimated additional 212 single-family detached units, the positive fiscal impact would increase to approximately $102,542 per year. The major reason for this is that there are 150 vested new single-family dwellings and additional capacity for 54 single-family homes on vacant and re-developable land. These new single-family homes will be priced and assessed higher than what exists there now with the cost for service per capita remaining the same. The estimated annual cost to maintain parks that may be located in the annexation area is $11,860. CONCLUSION: The proposed Shamrock Annexation is consistent with relevant County and City annexation policies, as well as most Boundary Review Board objectives for annexation. The staff that reviewed the proposed annexation for each department did not identify any major impediments to the provision of City services to the area or indicate that they feel the annexation is untimely. III III Page 6 of 6 Shamrock Annexation Units Population AV Existing dev. 142 327 $59,907,054 • Full dev. 346 796 $173,000,000 Assumptions: 2.3 persons/new SF household $430,986 AV/existing unit $500,000 AV/new SF home Revenues Total revenues Existing Full Rate Existing `'':=:;.:$ 3:3,538:75 Regular levy $172,772 $498,932 2.884 Full; °:4648r710.80" Excess levy $3,745 $10,816 0.06252 State Shared Rrevenues Rate (per cap) Existing Full Liquor tax $3.23 $1,054.16 $2,569.24 Liquor Board profits $7.31 $2,388.40 $5,821.08 Gas tax- unrestricted $14.14 $4,618.11 $11,255.41 MVET $0.19 $60.57 $147.62 Camper excise $0.75 $244.95 $597.00 Criminal justice $0.73 $239.13 $582.81 Total $8,605.32 $20,973.16 Miscellaneous Revenues Rate Existing Full Real estate excise* $75.35 $24,608.85 $59,977.48 Utility tax** $133:20 $18,914.40 $46,087.20 Fines &forfeits* $14.98 $4,892.85 $11,925.01 • Total $48,416.10 $117,989.69 * Per capita ** Per housing unit- based on $2,220 annual utility billing @ 6% tax rate Costs Total ongoing costs Per capita Existing Full Existing. Kv$219,560.99 Contracted Services Full, $546,219.44 Alcohol $0.19 $62.05 $151.24 Public Defender $4.68 $1,528.49 $3,725.28 Jail $8.56 $2,795.70 $6,813.76 Subtotal $4,386.24 $10,690.28 Court/legal/admin. $66.92 $21,856.07 $53,268.32 Parks maintenance* $14.90 $4,866.34 $11,860.40 Police $276.89 $90,432.27 $220,404.44 Road maintenance** N/A $23,136.25 $33,746.00 Fire*** $1.25 $74,883.82 $216,250.00 Total $219,560.99 $546,219.44 *See Sheet Parks FIA **See Sheet Roads FIA *** Rate per$1,000 of assessed valuation (FD#25 contract) Net fiscal impact Existing;,` $13,97'7.76 Full " $002,491.36 • Revised 8-29 per Finance Memo PARKS ACQUISTION AND MAINTENANCE COST CALCULATION SHEET • SHAMROCK ANNEXATION Needs: Maintenance of neighborhood &community parks Assumptions: $6,000 per acre to maintain neighborhood parks $7,000 per acre to maintain community parks 1.2 acres/1,000 for neighborhood park (LOS in Comprehensive Park Plan) 1.1 acres/1,000 for community park (LOS in Comprehensive Park Plan) 796 Population after 10 years (projected growth) Per capita annual costs: Ongoing costs : (1 * 1.2/1,000 *$6,000)+ (1 * 1.1/1,000 * $7,000) = $14.90 (park maintenance) Ongoing costs Maintenance Cost : $11,860.40 • • ROADS MAINTENANCE CALCULATION SHEET • SHAMROCK ANNEXATION New Roadway: Zone Acres Linear Feet R-4 54.76 8487.8 (assumes 155 linear ft/ac) R-8 0 0 (assumes 145 linear ft/ac) R-10 0 0 (assumes 140 linear ft/ac) 8487.8 Estimated total linear feet of new roadway Existing Roadway: Zone Acres Linear Feet n/a 68.93 18,509 Linear feet of existing roadway Total Roadway: Zone Acres Linear Feet 26,997 Estimated linear feet of roadway at full development Estimated Costs: Annual cost for existing roadways: $23,136.25 Annual roadway maintenance cost at full development: $33,746.00 • • Revised 8-29-03 per Finance Memo r-r--v d -UU/ ' CITY OF RENTON JUN 1 3 2008 RECEIVED CITY CLERK'S OFF NOTICE OF INTENTION TO COMMENCE via ca. • ANNEXATION PROCEEDINGS UNDER RCW 35A.14.120 (Direct Petition Method) (10%PETITION—SHAMROCK ANNEXATION) TO: THE CITY COUNCIL OF SUBMITTED BY: J 0--irt-e Co 1 e- 1 THE CITY OF RENTON ADDRESS: 1234q /4634i1AJQ-5g City Hall, c/o City Clerk (Lerrfoni tAIA 98059 1055 South Grady Way PHONE: q26-254-E158' Renton, WA 98057 The undersigned are property owners in the proposed annexation area who represent not less than ten percent (10%) of the area's estimated assessed value who desire to annex to the City of Renton. We hereby advise the City Council of the City of Renton that it is our desire to commence annexation proceedings under the provisions of RCW 35A.14.120, of all or any part of the area described below. The territory proposed to be annexed is within King County, Washington, and is contiguous to the City of Renton. A map (Exhibit 1) and legal description (Exhibit 2) are included as part of this petition. The City Council is requested to set a date not later than sixty days after the filing of this request for a public meeting with the undersigned. 1. At such meeting, the City Council will decide whether the City will accept, reject or geographically modify the proposed annexation; 2. The City Council will decide whether to require simultaneous adoption of a proposed zoning regulation; and 3. The City Council will decide whether to require the assumption of a proportional share of existing city indebtedness by the area to be annexed. This page is the first of a group of pages containing identical text material. It is intended by the signers that such multiple pages of the Notice of Intention be presented and considered as one Notice of Intention. It may be filed with other pages containing additional signatures which cumulatively may be considered as a single Notice of Intention. • Shamrock Annexation Petition Page 1 of 2 • . Shamrock Annexation WARNING: Every person who signs this petition with any other than his or her true name, or who I • knowingly signs more than one of these petitions, or signs a petition seeking to annex when he or she is not the owner of record of property within the annexation area, or signs a petition when he or she is otherwise not qualified to sign, or who makes herein any false statement, shall be guilty of a misdemeanor. The undersigned have read the above petition and consent to the filing of this petition. (Names of petitioners should be in identical form as the name that appears on record in the title to the real estate.) Tax Lot Legal Property's' Signature and No. Assessed: Glue .Date Printed Name of Owner of Mailing Address ` Description Si' ned of Owner of Property in Annexation g Record of.Property. P Y (Lot,Block,Pial, Area.: Assessor's No.or other) 2 - taattli- G%-�L1249 lgg44'tAve,.Sc 'Farce i 4* 42Cz,c�c>v 1. 2129/og 2�►Lt O012O a.vve. it M. Col , 4.� 2er��orN,WA 93059 4. /2,4/7 I.SD+l. A✓i: SE RV-CA # 45-7,000 2. 90$ �r keA}on, 1,,/A g80Sq 2�3`j2OO 26v �'n Kc& L. rrcvhr�ion4 Z �jco„` `2'A 2-1 t5o="'��s. 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SE parc.eA it_ Li 3-7 000 Iw rl °4-14 n o p i2 r> t, (4/3 i goS q 3l ld g o 0 O tl 0 g. //3a4a.-3-w /444/C Ste?'4'15 31 g oo 0 Aryel, C 4:Ri'e) it'ev t tIA 9 ?o /9-0 .57W /q� _ c�✓ _ 'I 33' / 4 Av S� 9. /D� n �jj(�ppo ? �� , rruclre 1�n n Ie-h ri Ix)A 9eoGg COD _ 1YAS3 5E iat pt_ N. �/8 oa i/oFzoo2.c,' 5 L2,oo v �1�c{(� -Pm-06 ��1 , Vo $ III Page 2 of 2 -u n-vv/ • CITY OF RENTON JUN 1 3 2008 RECEIVE E NOTICE OF INTENTION TO COMMENCE CITY CLERK'S ANNEXATION PROCEEDINGS V(a cED UNDER RCW 35A.14.120 (Direct Petition Method) (10% PETITION—SHAMROCK ANNEXATION) TO: THE CITY COUNCIL OF SUBMITTED BY: 1-0,4Ati-1-e- 1 e m THE CITY OF RENTON ADDRESS: 12.3L(q I1/Cf Ave Se- City Hall, c/o City Clerk - 1-4-o►i1 WA C S 0 59 1055 South Grady Way PHONE: 142-5-ZS Lf-8 / 5� Renton, WA 98057 The undersigned are property owners in the proposed annexation area who represent not less than ten percent (10%) of the area's estimated assessed value who desire to annex to the City of Renton. We hereby advise the City Council of the City of Renton that it is our desire to commence annexation proceedings under the provisions of RCW 35A.14.120, of all or any part of the area • described below. The territory proposed to be annexed is within King County, Washington, and is contiguous to the City of Renton. A map (Exhibit 1) and legal description (Exhibit 2) are included as part of this petition. The City Council is requested to set a date not later than sixty days after the filing of this request for a public meeting with the undersigned. 1. At such meeting, the City Council will decide whether the City will accept, reject or geographically modify the proposed annexation; 2. The City Council will decide whether to require simultaneous adoption of a proposed zoning regulation; and 3. The City Council will decide whether to require the assumption of a proportional share of existing city indebtedness by the area to be annexed. This page is the first of a group of pages containing identical text material. It is intended by the signers that such multiple pages of the Notice of Intention be presented and considered as one Notice of Intention. It may be filed with other pages containing additional signatures which cumulatively may be considered as a single Notice of Intention. • Shamrock Annexation Petition Page 1 of 2 Shamrock Annexation WARNING: Every person who signs this petition with any other than his or her true name, or who 0 knowingly signs more than one of these petitions, or signs a petition seeking to annex when he or she is not the owner of record of property within the annexation area, or signs a petition when he or she is otherwise not qualified to sign, or who makes herein any false statement, shall be guilty of a misdemeanor. The undersigned have read the above petition and consent to the filing of this petition. (Names of petitioners should be in identical form as the name that appears on record in the title to the real estate.) Tax Lot Legal Property's Signature and No. Assessed:Value Date Printed Name of Owner of Mailing Address ; Description' in Annexation Signed Record of Property of Owner of Property (Lot,Bioek,Flat,. Area_:' Assessor's No.or other) - - _ LP - - A, /`i/Ia1 s6, l `1 417 11082-000801. r �� ��/pOH C J Re Io , u� 1 q 123L-F� ,, -- ! --- - -- __ --- i y9Y Arcs,- 231 to$o coo O 2' 0 a e,i-14v - rAl �i 21, 000 3. S 4. 5. 6. 7. 8. 9. 10. , iik Page 2 of 2 III , ,,,,,,,I ` ; NI R �:�: SE�tli�Str � r.."7- 1 i 0 I- - = SE.147.tti=St In 74: Irl - ■ .SE-,RBth=St- _��.,, ,,,,, ,, . ..',-.-ii. .1 1...im:.-= ED ,,,..,ftf 1111 Mr_ .k Mom..% .. . a 1p • • • Er1'2U`th=Sf 11111 ----1E7t,�be.t I I 1 kEtztl d t.rt II It—........... , ) sit 1Zilitt ,. '-';', ,---,,,ottF 1/ _ , r I. -';11 ia''_ L '74 , L ., ,, ) C\7 ... im _ . ... .. 4 — . .S SSE2,45, �l 2 a :,i __ SSE 1225 t F6th Std -:-11111 _ �� il LLI SE;1: 5th-st- u M I T I I ,I Q. `— 2 Mill �` ( _ ,_ ilIII■. T, at`- Z,= —'-- g c El :' H 3 Q i,, .■ to—, . -- 'r-- t. E;ath,�ct,o 1 , _ a lir ■■■w• '� II' — Economic Development, Legend Shamrock Annexation 'C' °.� Neighborhoods and c . �� g ®Urban Growth Boundary ��z Strategic Planning L,L"CityLimits Exhibit 1 • Alex Pietsch,Administrator I I Parcels February 25,2008 N Adriana Johnson,Planning Technician 0 150 300 600 P,cuhice"i,City of Renton i.ci 2m6 the Cityof Renton ;sr=s r ed No warranties at any on File Name H:\EDNSP\GISproiects\annexations\ Feet \ nUu ,�,,iine.hosted to accuracy fitness o; shamock_annex_area\mxds\shamrock_ 1:4 800 :.:,.,.,;.:a,y tcwn, any this oC.uc; annex_area_exhibit mad 1 EXHIBIT 2 • SHAMROCK ANNEXATION LEGAL DESCRIPTION Those portions of the East half of the Northeast and Southeast quarters q ers of Section 10 and the West half of the Northwest and Southwest quarters of Section 11, all in Township 23 North, Range 5 East, W.M., King County, Washington, described as follows: Beginning at the point of intersection of the north line of the South half of the Northeast quarter of the Northeast quarter of said Section 10 with the westerly right of way margin of 148th Avenue SE, said point also being a point on the existing City limits of the City of Renton as annexed by City of Renton Ordinance No. 5147; Thence easterly along said north line, leaving said City limits, to an intersection with the Section line common to said Sections 10 and 11; Thence easterly along the north line of the South half of the Northwest quarter of said Northwest quarter to the easterly right of way margin of 148th Avenue SE; Thence southerly along said easterly margin to an intersection with the north line of said Southwest quarter; 110 Thence easterly along said north line to the northeast corner of the Northwest quarter of said Southwest quarter and a point on the existing City limits of the City of Renton as annexed by City of Renton Ordinance No. 4829; Thence generally southerly, westerly, northerly and northeasterly, clockwise, along the various courses of the existing City limits of the City of Renton as annexed by City of Renton Ordinance Nos. 4829,4760, 4924, 5203, 5161, 5096, 5147 to the Point of Beginning. i • CITY OF RENTON COUNCIL AGENDA BILL 0 Submitting Data: For Agenda of: Dept/Div/Board.. Community Services/Human July 21, 2008 Services Staff Contact Karen Bergsvik, ext. 6652 Agenda Status Consent X Subject: Public Hearing.. 2009/2010 Human Services funding recommendations Correspondence.. & Adoption of 2009 Community Development Block Ordinance Grant funding recommendations Resolution Old Business Exhibits: New Business 1. Issue Paper 2. Funding Recommendations Study Sessions 3. Results and Strategies Information 4. Contingency Funding plan Recommended Action: Approvals: Refer to Community Services Committee, and Legal Dept Authorize Human Services Advisory Committee to Finance Dept hold a public hearing on August 19, 2008 Other Fiscal Impact: 411 Expenditure Required... $551,598 CDBG Transfer/Amendment Amount Budgeted Revenue Generated $551,598 Total Project Budget $551,598 CDBG City Share Total Project.. SUMMARY OF ACTION: Applications for 2009/2010 were read and scored by the Human Services Advisory Committee (HSAC). They recommend that 32 agencies/programs be funded, at the current general fund level of $436,998. Further discussion regarding the level of funding will occur during the budget process. It is estimated that Renton will receive $551,598 in Community Development Block Grants for 2009. $47,000 is available for public services. The CDBG funding recommendations must be adopted after the public hearing, separate from the budget process. As a member of the King County Consortium, Renton has to meet the deadlines set by King County. Any change in funding is covered by the Contingency Plan. STAFF RECOMMENDATION: Authorize the Human Services Advisory Committee to hold a public hearing at the Committee's regular meeting on August 19, 2008, to consider allocation of CDBG funds, approve thereafter the 2009/2010 CDBG funds according to the Human Services Advisory Committee recommendations, and adopt the proposed Contingency Plan. 1111 Rentonnet/agnbill/ bh � v� Y®0 COMMUNITY SERVICES DEPARTMENT MEMORANDUM DATE: July 14, 2008 TO: Marcie Palmer, Council President Renton City Councilmembers VIA: Denis Law, Mayo FROM: Terry Higashiyama, Community Services Administrator STAFF CONTACT: Karen Bergsvik, Human Services Manager,x6652 SUBJECT: 2009/2010 Funding Recommendations for Human Services ISSUES 1. Should the highest ranked applications for human services for 2009/2010 be pp funding funded'? 2. Approve the 2009/2010 Community Development Block Grant (CDBG) funding recommendations. • BACKGROUND • Council adopted the new funding criteria on June 5, 2006. The criteria focus on the results the agency accomplishes. Whether or not an agency will be funded is based on the score that an application receives. • There were seven Result areas initially, in the 2007/2008 funding process. Two additional Results were added this funding cycle: End Homelessness in Renton and Connect People to Services. Ending homelessness is a regional priority and it was felt that Renton should align itself with regional human service priorities. Renton also has endorsed the Seattle/King County 10-Year Plan to End Homelessness. Programs that connect people to services, like resources and referrals, did not fit the other Result areas. It was decided to make it a Result on its own, and to allocate no more than ten percent of the available funding to this Result area. A list of Results and strategies are attached. • A pre-application was required for agencies requesting funding for new programs and agencies that did not receive funding in the last funding cycle. Three agencies (Child Care Resources, Hospitality House, and YWCA) did not submit a required pre-application and submitted an application. Their applications were not considered for funding. I The Multi-Service Center Homelessness Prevention Program got a higher score than the Multi-Service • Center Emergency Services Program.Neither program has been funded in the past. It was decided not to fund two new programs with large requests at the same agency.The Homelessness Program served fewer families and had no leverage of funding,so HSAC opted to recommend funding for the lower ranked Emergency Services Program. C:\DOCUME--1\MAnthony\LOCALS-1\Temp\XPgrpwise\issuepaper0910funding.doc 4 Marcie Palmer,Council President Renton City Councilmembers Page 2 of 3 7/10/08 • • If an application was incomplete, it was not considered for funding. Three agencies (United Way, Eastside Baby, and Somali Community Services Coalition) had incomplete applications. • Staff also rated the performance history of the agency/program; performance history has not been considered in past funding deliberations. This was a test year to see if it was useful information. It will be part of the rating in future funding processes. • The finance committee of the Human Services Advisory Committee (HSAC) rated the financial health of agencies. In addition, staff rated the accuracy of the financial tables included in the applications. • HSAC members broke into two groups. Each group read half the applications and rated them. The average score of the raters was used during funding deliberations. • HSAC decided that each Result would receive funding, and that the top ranked agency/program within each Result would receive funding. • With $483,998 in available funding ($436,998 for General Fund and $47,000 for Community Development Block Grant Public Services) it was recommended to fund agencies from the highest ranked one down. Three agencies were not funded because of their low ranking, and the low number of Renton families that they served (Dynamic Family Services, Children's Home Society, and Catholic Community Services/Katherine's House). Four new programs were funded, because of their high ranking (Senior Services/Community Dining; Valley Cities Counseling & Consultation/Promoting Healthy Families Against Domestic Violence; Multi- Service Center/Emergency Assistance; and St. Vincent de Paul/Emergency Assistance). • The General Fund funding recommendations will be adopted through the budget process. CDBG funding recommendations must be adopted sooner, due to the requirements of King County. • Agencies that wish to give public input on the General Fund funding recommendations may do so at the public hearings that are held during the budget process. • It is estimated that Renton will receive $551,598 in Community Development Block Grants for 2009: - $47,000 for Public Services; - $266,327 in Capital funds, of which the Housing Repair Assistance Program will receive $200,000; - $47,000 in Planning and Administration; - Remainder is for the Housing Stability Program, deferred home loan program, and the County administrative costs. This is a requirement of our contract. • • Marcie Palmer,Council President Renton City Councilmembers Page 3 of 3 4111 7/10/08 • CDBG requires that a public hearing be held. This year the public hearing will be at the Human Services Advisory Committee meeting on August 19, 2008. This is for CDBG funding recommendations only. • Community Development Block Grant Public Services funds can fund a maximum of four agencies. Funding is recommended for two years. The contracts are for a one-year period of time, dependent upon funding and performance. It is recommended that the Institute for Family Development and the Multi-Service Center/Emergency Assistance be funded with CDBG public services funds. • It is estimated that the City will receive $266,327 or less in capital funding. No applications were taken for capital funding, as the original estimate was $200,000, and all of it would be allocated to the City of Renton Housing Repair Assistance Program. Since that time, an additional $66,327 is available, due to HomeSight's recaptured funding, and unspent funds in 2007 and 2008. • The estimated amount that Renton will receive for Planning and Administration is $47,000. This is applied to the cost of the CDBG contract specialist's salary and benefits. • King County requires a contingency plan in case CDBG funding is more or less than what is planned. The contingency plan is attached. • LONG-TERM RESPONSE The Human Services Advisory Committee will continue to refine the funding process. There were many suggestions for proposed changes to the funding application, and the rating tools. A report card on how funding these Results is making a difference in Renton needs to be completed. CONCLUSION Human Services funds are allocated by clearly defined funding criteria. At the current level of funding, the top rated applications are recommended for General Fund and CDBG public services funding. Out of the estimated CDBG Capital funding, $200,000 will be allocated to the City of Renton Housing Repair Assistance Program. The estimated amount that Renton will receive for Planning and Administration is $47,000. This is applied to the cost of the CDBG contract specialist's salary and benefits. Attachments cc: Jay Covington,ton>Chief Administrative Officer • Total Requested:$780,262 City of Renton Human Services Advisory Committee Amount to allocate:$483,998 2009/2010 Agency Funding Recommendations DRAFT S:� 1f • p9J, 0 •, tl7/U8 A "leant ' s''4: . - Result Allocation :A=%location` Catholic Community Services !Volunteer Chore Services 2 $5,0001 $5,000 i Catholic Community Services Emergency Assistance j 8 $10,6091 $10,000 Catholic Community Services A.R.I.S.E. —8 $40,0001 $40,000 Catholic Community Services j Katherine's House 1 3 $01 $4,000 Child Care Resource& Child Care Resources !Referral 9 $10,289 $7,800 Children's Home Society of Washington !Strengthening Families 1 $01 $12,356 Chinese Information &Service Ctr ;CulturalNavigator Program 9 $01 $0 Communities in Schools of Renton Family Liaison 1 $12,3271 $12,327 Communities in Schools of Renton Mentor 1 $19,1581 $19,158 i Community Health Centers of King County Primary Medical 2 $44,235; $30,000 Community Health Centers of King 1 1 County Primary Natural Medicine 2 ' $01 $5,000 III i , Community Health Centers of King County !Primary Dental ! 2 $0 $19,000 Community Health Centers of King I County Healthcare for the Homeless ! 8 $2,600 $1,800 South King County Latina Consejo Counseling& Referral Service Domestic Violence Advocacy 4 $0 $0 2-1-1 Community Information; Crisis Clinic 'Line 9 $5,5001 $2,550 Crisis Clinic !TEEN LINK 9 $4,0001 $2,000 Crisis Clinic :24 Hour Crisis Line 9 $5,0001 $2,500 Domestic Abuse Women's Network Continuum of Housing 4 $14,0001 $14,000 Domestic Abuse Women's Network !Community Advocacy 4 $5,000, $4,000 Domestic Abuse Women's Network 24 Hour Crisis Line 4 $4,000' $3,000 Dynamic Family Services Children with Special Needs 1 $0 $10,000 Emergency Feeding Program Seattle& ' King County 'Emergency Feeding : 2 $10,0001 $10,000 Institute for Family Development Parents &Children Together 1 _ $12,298, $12,798 King County Sexual Assault Resource Comprehensive Sexual 1 ! III Center 'Assault Services , 5 ! $32,000; $37,000 Y 17 -'-av ,,- .' �.\. ,. �I.. «to♦ nye, S=:, ,:,.:;,t , : , , :e. , Y•;/.: '•:::;,: - ::':,:: ;',:' ',,' , „:„ ' ',,,',';•:., , , ,, ' ' :‘ ', 09/10'-': :'0 07/0g:*08, •A' ticant ` „ Program`<; ;.: > 3 Result`=Allocation Allocation Multi-Service Center IHomelessness Prevention 8 $01 $0 Multi-Service Center Emergency Assistance i 8 $35,000: $0 Emergency&Transitional Multi-Service Center ;Housing j 8 $8,0001 $5,000 ! Multi-Service Center ;General Literacy 3 ! $11,500, $12,000 Refugee Women's Alliance Family Support 3 $10,2001 $10,200 !Youth Development& 1 Renton Area Youth &Family Services Prevention 1 $45,387 $55,350 Renton Clothes Bank ;Renton Clothes Bank 2 j $11,385 $11,385 Renton Technical College 'Even Start 1 $10,000', $10,000 Senior Services !Volunteer Transportation 9 $7,9501 $7,350 :Community Dining(formerly Senior Services known as Congregate Meals) 2 ! $5,000' $0 MISenior Services (Meals on Wheels 2 — $10,000 ociety of St.Vincent de Paul Society of St.Vincent de Paul 8 $15,000 $10,000 ; $0 ;Russian/Ukrainian Refugee Ukrainian Community Center of WA ;Assistance Project 3 $10,000 $10,000 Valley Cities Counseling&Consultation 1Homeless Family Services 8 $14,000 $6,946 i Promoting Healthy Families Valley Cities Counseling&Consultation !Against Domestic Violence 4 $20,000 $0 !Reaching Employability and WA Women's Employment& Education !Achieving Career Habits 3 $10,000 $10,000 !Transitional Housing for Homeless Families with Way Back Inn !Young Children 8 1 $17,000' $15,000 YWCA of Seattle-King&Sno County (Emergency Housing I 8 $7,560 $7,560 i YWCA of Seattle-King&Sno Cty Domestic Violence Svcs 4 $0, $0 !TOTALS: . I $483,998, $435,080 I • 7/14/2008 p.2 C:\DOCUME"'1\MAnthony\LOCALS-1\Temp\XPgrpwise\kscoresheet sort by a112.xls 2 d • City of Renton Human ces Advisory Committee 2009/2010 Agency Fing Recommendations • Draft Total Amount Requested:$780,262 I I Each I Amount to Allocate:$483,998 I result sorted 'b Y score 1 " . Comments�;[unless note all services ` aF =HSAC 0 j10 . 07/08 p' oiv deelin Renton flr, accessib le y ~ :,.,Applica'nt : ,F.. ,. :- Progr ; ;:; , . RequestScore AllocationAoatlon phna . - ..... Result:' -Ail children and youth.air=,eready for`:educational success,Work,atiii life. 'Youth Development& Renton Area Youth & Family Services Prevention $55,3501 23 $45,387 $55,350 '82%of amount requested Communities in Schools of Renton Family Liaison $13,560 22 $12,327; $12,327 Prior funding level _ Mentor Schools of Ren itie u m Comns inton 1 $21,074 21 � $19,158 $19,158 Prior funding level—_— -- Renton Technical College Even Start $20,000 211 $10,000 $10,000 Prior funding level ------- ------- --------- ! Small decrease based on score. Funded Institute for Family Development Parents&Children Together $17,496 18 $12,298 $12,79__8__ with CDBG $$. j Did not fund second to the lowest Dynamic Family Services 'Children with Special Needs $21,0001 16 $0: $10,000 ranked programs I I Children's Home Society of Washington Strengthening Families $12,356 15 $01 $12,356 Did not fund Lowest ranked programs RESULT 1 TOTALS: $160,836 $99,170 $131,989 ---------- ------------ -------------- --- --------------- ---- -------------- - ----- Resu4.2:Individuals"have.adequate ;clothing;'food,housing,&.healthcarre Emergency Feeding Program Seattle& King County 'Emergency Feeding 1 $10,000 22 $10,000 $10,000 1 Prior funding level 'i Community Dining(formerly Senior Services I known as Congregate Meals) $5,458 21 $5,0001 $0 ;New program, high score Senior Services Meals on Wheels $17,565 20 -______ _ _ _ $10,0001 $10,000 Prior funding level Renton Clothes Bank Renton Clothes Bank $12 500 20 11 385 $11 385 Prior funding level Catholic Community Services 'Volunteer Chore Services $8,000 19 , $5,0001 $5,000 I,Prior funding level o ^ ' r ' ' - :/� �' ��`� `� �� ' � ^ ; toiin ' � � � � � � � � � ` � ' �� , `-� �� ,�.' "� � ` ''�Y'�� �� ` 09/10 07/08 � �������S� / � i '^ `� '��^ .'' `z: �� �' /'� � �i„;.,' .,��;,` ' � HSAC~r�� � � "'/='" . � , " ' � '_- ` � � � ' . ' � � ' '' '' ' � � � �� � � � ���r� � ��' � ' ' ' �pe,�m,� `'� ` ~*, ,' r "�,�u ��� `�`�*� � Request �� Allocation Allocation phone] '.' ^� ' ` � | � | A lump sum was allocated; agency ! | � ; / ! determines how to divide into 3 1 |pmQramsPrimary Medica|' Natural � | Community Health Centers of King CouPrimary Medical L $38/000 19 | _$44 235 _$3�0UU ;Medicine Dental / �� / _-- CommunhyHea�h [entenofKi County Primary Natural �8, $0 $50U0 --- - ------'------ --------- - -- --- -�T-- ---'- 'Clinic in Kent;futre plans include / expanding Renton clinic to include | | Con�munkyHea�hCentemof0n0County Primary Dental | $20/000 17 i $01 $/9,000 ;dental RESULT 2 TOTALS: $12O�22� | -___- -_- --'-------- ------- - ---- - l---- ------- ---� �� -- ,__'-__'- Russian/UkrainianRefugee ! Ukrainian Community Center ufVVA AssistanceProject | $10,0}0i 18 $10,000, $10, ;Prior funding ! � � � | Reaching Employability and � � i Women'sWA Employment& Educationr��r CoHab�s __ $12,000 � 16 / $1O/}O0| / ! _$/D,UO0 Ph fundinglevel Alliance |Fa i | 14 ! �10 %0O| $10,200 ;Prior�_ 1' '---' funding level Small decrease based on score; ESL class at Renton Library.Working with agency on other locations in community Multi-Service CenterGenera| Literacy $12,00O 14 $11,500 $12,000c to provide services '------'-'---��� ��-�- -'-- - -'- ----------- - - - -� -'- -_--' �_-- _ --- -___ ��� --_-_ Catholic Community Services Katherine's House �0$14,000| 14 �40U0 |Didnotfund |nweranked- | ` . so_ programs RESULT 3 TOTALS: $61,000 $41� ]0 $u62OD T-------- -�---- '----------' --��-------'---'-- �-------- '-' - - -------- -- ----' -1 ---�� �--'--- '--' --- -'- - | ! | | _ III7/z4/zuoO�q�2c�oocuxxc-�\��n�honv\�oc��rz\Tem��po��i�e\�coe,he,��xb 11111� 2 ` • • • ::a: s ... . ' �' :.. . :. . ,: ;. :,_�; :'. HSAC _`•�g.1�':;'L`�:::07/08.: •'rovided-in Banton�or accessiole;,;h .;yap .. ;...:: ,:, -'. o ';.....§,.;; • •: .' ,,;' , A I�cant ;:!:;':::11,,,, -Pro �rn� :;::!t'9''''':::," :� ''11';k4(1-0t:: ;;R,.;. I, ':,`Allo"" ati ii � " �,. :�. .. .. �`,.p•.. ., quest":`Score."Al ocat a. , c.. o p)lone] . Result;4:Residents:know"abocitdainestic v,iolence'&':how to'keep a:e I qfunding ; 21 $14,000_: Domestic Abuse Women's Network Continuum of Housing $14,000 $14,000 Requested level Small increase; no justification for full Domestic Abuse Women's Network Community Advocacy $20,000 21 $5,000{ $4,000 requested amount New program, scored well. Valley Cities Promoting Healthy Families has new clinic in Renton at 923 Powell; $p 1sys will be provided at this location ValleyCities Counseling&Consultation Against Domestic Violence $20,000 20 $201000 Domestic Abuse Women's Network 241Hour Crisis Line $4,000, 19 $4,0001 $3,000 1 Requested funding level YWCA of Seattle King&Snohomish 1 1 Did not fund second to the lowest County Domestic Violence Services $30,000 18 $0 $0 1 ranked programs J (South King County Latina $10,000 -- — 1 Consejo Counseling& Referral Service Domestic Violence Advocacy10 000 15 $0 $0 Did not fund lowest ranked programs RESULT 4 TOTALS: $ 3,000 $21,000 Result:S:All;residents<are proactii e'-to issues of:se ual' ssault;andesexual' violence., y , j .. .... .. .. King County Sexual Assault Resource Comprehensive Sexual Center Assault Services $39,2201 20 $32,000; $37,000 ;82%of the amount requested RESULT 5 TOTALS: � - -- — -- - - ---- --- _ $39,220 $32,0001 $37,000 YWCA of Seattle-King &Sno County Emergency Housing 00!_- 7- 6_ Result 8.End l'ometessness in Renton $7,560 $7,560 Requested funding level 7,5 23 i Couldn't fund 2 new agency programs Multi-Service Center Homelessness Prevention $0 $0 at high levels; served few families $45,000 22 Valley Cities Counseling&Consultation Homeless Family Services ; $14,000 21 $14,000 $6,946 1 Requested funding level 7/14/2008 p.3 C:\DOCUME^'1\MAnthony\LOCALS^'1\Temp\XPgrpwise\kscoresheet.xls 3 0 ' Coimiments[unless`mated;all services. .H A � S C•.• 09 0� <07 08 'ru o �ded:..i Briton:cr n.R. a:CGe5Slblesb �wi ., .:,,..:;'N Yip�,,:..<., , w- A i 2 bei.ti I Gan P es r �.pp,.. ..< <.,.._. .-. ,:,.. ,. .. . 8 . .:e��.. .e t%: Scv Allocation',,: 'A=ltociatoit 17orie°' q ... . ., a-...: � . . ;:. ;..-.:!,1,'%,; � ,,..: I 4 New;tunded at requested level; nigher total score than MSC Homelessness IPrevention.Working with agency on other il locations in community to provide services. Multi-Service Center Emergency Assistance $35,0001 21 $35,000 $0 jWill be funded by CDBG$$. Transitional Housing for I Homeless Families with Way Back Inn Young Children $17,000 21 $17,0001 $15,000 Requested funding level Society of St. Vincent de Paul Society of St. Vincent de Paul (Emergency $15,000 20 $15,00011 $0 Assistance) Requested funding level ----- - - - - - - _ � ; --- ---- ----- ----- --__- --- - -- Emergency&Transitional Requested funding level; housing not Multi Service Center I Housing 8 000 18 $8,000 $5,000 located in Renton - -- ------- - - , I � Community Health Centers of King County Healthcare for the Homeless $2,600 17 $2,600 $1,800 Requested funding level Catholic Community Services Emergency Assistance $10,609 17 $10,609 $10,000 Requested funding level;working with Catholic Community Services A.R.I.S.E. $60,000 16 $40,000 $40,000 Prior funding level RESULT 8 TOTALS: $214,769 $149,7691 $86,306 Resuit.,9;-Conniect Peop,I.e.:tcr..Service ,iR s�,rv, .. Transportation Senior Services Volunteer Trans _-_ _ p ! $7,950 22 ! $7,9501 $7,350 1Requested funding level 2-1-1 Community Information i I Crisis Clinic Line $5,500 21 $5,500 $2,550 Requested funding level Crisis Clinic TEEN LINK $4,000 21 $4,000 $2,000 ;Requested funding level Crisis Clinic 24 Hour Crisis Line � � - _ I $5,000 20 $5,000 $2,500 Requested funding level Child Care Resource & Small increase; no justification for full u e - - __ a 19 $10,289j $7,800 requested amount Child Care Resources Referral 14, �� - Chinese Information &Service Center Cultural Navigator Program $49,165 16 j $0 $0 Did not fund lowest ranked program RESULT 9 TOTALS: I $86,415 $32,7391 $22,200 !OVERALL TOTALS: ' $780,262 $483,998 $435,080 • 7/14/2008•C:\DOCUME-1\MAnthony\LOCALS-1\Temp\XPgrpwise\kscoresheet.xls • 0 4 410 2009/201O � ns Funon� �om|icato l --- -- '- --- --'-� -- - / - Did not pass first ncreenin� liOnt ^���`' � Resu `' �. .'- ' � ' -,- - United Way of King Co FreeTaxPre Preparation $7,500 3 -'------------ --- --------- - ------- -- - --- - �— --- --- | '- -� - EastsideBabvCorner Food &Supplies for Low- ! ! | |ncorneChi|dnan $30,000 2 -- -' - '- --- ---� - --- - — '` ' Somali Community Services SomaliFamily & Refugee Coalition Youth Supprt ! $20,000/ 9 ------ --------' -------------�-- - -------- -[-'--- ------- Application Received, No application � _-----'_--_-_ _-- _--- Child Care Resources Child Care Financial $18,000 3 --'-----------'-- ----'----- - ---- --------�----------'--- ---� -- -'-- r - - Hospitality House Women's Shelter $20,000 8 YWCA Children's DonnestinVio|ence $1O,0OO 4 � ---- --- -T''-� -'--- - ---- - | l l Pre-Application Late-app|�d anyway --'------ - -- -----''-------- ------------�---�- ' -- '- ' -' --�|- --- Harambee Church Homeless Assistance $5,000 8 Renton Results, Strategies, and Activities • BACKGROUND In October, 2005, an Ad Hoc Committee consisting of a diverse group of Renton residents encompassing business owners, educators, non-profit service providers, Councilmembers, and members of the Human Services Advisory Committee was appointed to participate in a planning process to identify what conditions of well-being they wanted to see for the Renton community (results). They identified seven Results. The Committee then identified 38 strategies and activities they knew would work to improve the results. They were asked to do this, in the context of the community—and not specifically those that fit under the definition of"human services." The list of strategies and activities identified below are suggestions only. The Committee recognized that non-profit agencies providing services to the Renton community have expertise in their service areas and can develop other strategies and activities that will achieve the indicated Result. DEFINITIONS: Child=less than 12 years old; Youth=12 to 18 years old Result: A condition of well-being for the residents of Renton Strategy: A broad, non-specific statement of an approach to improving a Result Activity: A service or action that contributes to the implementation of a Strategy RESULT #1: All children and youth are ready for educational success, work, and life. Strategy A: Increase the number of Developmental Assets forY outh • Activities: 1. Increase youth opportunities to learn about community engagement through mentoring,job sharing, leadership training 2. Support a variety of mentoring programs 3. Increase youth employment opportunities through training/hiring 4. Expand the pool of adults who will help teens/youths get involved 5. Increase opportunities for business owners to contribute resources and time to schools 6. Increase youth leadership 7. Include youth on councils and commissions (low-cost) Strategy B: Families and children have services and programs that support their success in schools and access to them. Activities: 1. Increase access to Play and Learn Groups for parents and caregivers 2. Increase access to resources and support in a user-appropriate, understandable manner 3. Support after-school programs and other programs that are easily accessible or provide transportation home after the program 4. Involve business owners in providing information to their employees (low-cost) Strategy C: Encourage parents to read to their children 410 p. 1 Renton Results, Strategies, and Activities RESULT #2: Individuals have adequate clothing, food, housing, and healthcare. • Strategy A: Increase and maintain affordable (adequate) housing Activities: 1. Improve residents' ability to keep residences in good repair 2. City employees have access to information that can help troubled homeowners/residents Strategy B: Increase the capacity of programs that provide food, clothing, housing and healthcare, and residents' access to them Strategy C: Improve our understanding of community needs RESULT #3: All individuals become as self-sufficient as possible. Strategy A: Provide residents with the skills to obtain living wage jobs (such as language and job training skills) Activities: 1. Expand availability of effective English-language learner(ELL) classes 2. Decentralize ELL classes (e.g., at businesses) Strategy B: Expand small business opportunities Strategy C: Improve financial literacy (for example, knowledge of household budgeting, use of checking and savings accounts, getting and maintaining credit) Activities: 1. Promote financial education 2. Increase the ability of people to reduce debt and improve their credit 3. Support Earned Income Tax Credit sites to help people maximize their incomes 4. Create an inventory of agencies and programs currently providing financial literacy, money management, and budget training and identifying strategies to increase capacity RESULT #4: Residents know about domestic violence and how to keep safe. Strategy A: Increase education about healthy relationships Activities: 1. Prevention education 2. Programs for kids 3. Anti-bullying programs 4. Workplace domestic violence education 5. Improve in-school domestic violence curricula • p. 2 Renton Results, Strategies, and Activities • Strategy B: Increase access to information about domestic violence Activities: 1. Create and use educational materials in languages used by the residents of Renton 2. Increase public service announcements Strategy C: Increase the amount of domestic violence services and programs Strategy D: Assure that domestic violence services are culturally competent (for example, agency is responsive to cultural norms, values and beliefs of the client, addresses needs in a culturally appropriate manner that encourages participation, reduces cultural barriers to service, and recognizes and respects cultural diversity) RESULT#5: All residents are proactive to issues of sexual assault and sexual violence. Strategy A: Increase the ability of service providers to respond and act when sexual assault is suspected or confirmed Strategy B: Increase the capacity to provide sexual assault services Strategy C: Improve the ability of people to talk about sexual assault as a normal topic III Activity: Help parents and adults find ways to talk with children about sexual assault Strategy D: Improve access to sexual assault services RESULT#6: All residents are healthy and safe. Strategy: Improve community fitness (physical activity/nutrition) RESULT#7: All residents identify with and contribute to their community. Strategy: Promote volunteerism Activities: 1. Develop a centralized volunteer opportunity location 2. Promote volunteer solutions FOR 2009/2010 FUNDING CYCLE APPLICATIONS: RESULT #8: End Homelessness in Renton Strategy A: Provide services to prevent families and individuals from becoming homeless. Activities: 1. Provide shallow subsidies (for example, financial assistance from $200-500 III per month for a set amount of time) p.3 Renton Results, Strategies, and Activities • 2. Provide one time emergency assistance(rent, utilities, water bill assistance) 3. Provide case management and services to enable families and individuals to become self sufficient. Strategy B: Assist those who are in the cycle of homelessness to obtain housing. Activities: 1. Outreach and provide services to homeless persons in Renton. 2. Provide case management and services to increase the ability of the homeless to find stable housing and become self-sufficient. 3. Work with institutions such as the Renton Municipal jail, treatment facilities and foster care to require/provide exit planning for at risk individuals prior to release. Result#9: Connect People to Services (To be considered, 51% or more of an agency's request for funding must go toward connecting people to services). Strategy: Increase the ability of Renton residents to access services. Activities: 1. Provide crisis lines or referral systems that increase access to services. 2. Increase access to services by providing transportation to that service (for example, senior volunteer transportation). • • p.4 • 2009/2010 Proposed Contingency Plan General Fund If there is an increase in General Funds, increase will be applied proportionately among: • King County Sexual Assault Resource Center • Renton Area Youth and Family Services • Washington Women's Employment & Education If there is a decrease in General Funds, the decrease will be applied as follows: 1. Any decrease up to $2800 will reduce allocation to Child Care Resources 2. If the decrease is greater than $2,800 then a proportional decrease to : Volunteer Chore Services and MSC General Literacy..prdgram_ Community Development Block Grant Funding Public Services MSC $30,000 PACT $12,296 If there is an increase in CDBG Public Services: Option A: Increase funding to each program proportionately . Option B: Fund PACT to 08 levels ($12,798) and then proportionately to each program. If there is a decrease in CDBG Public Services: Option A: Decrease proportionately Option B: Decrease MSC Emergency Assistance (new program for 09) Capital If there is an increase in capital funding: Option A: Keep Housing Repair at $200,000; carry forward unallocated funds to 2010 Option B: Increase award to Housing Repair Assistance Program If there is a decrease in capital funding: Decrease applied to Housing Repair Assistance Program Planning and Administration Any increase or decrease will be applied to Planning and Administration. • 1 CITY OF RENTON COUNCIL AGENDA BILL AI#: 7 re: • Submitting Data: For Agenda of: Dept/Div/Board.. Community Services/Parks July 21, 2008 Staff Contact Terry Flatley - x6600 Agenda Status Consent X Subject: Public Hearing.. Contract Agreement - JD Striping - Parking Lot Correspondence.. Repairs at Liberty Park Ordinance Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Contract Agreement & Attachment A - Scope of Work Information Recommended Action: Approvals: • Council concur Legal Dept Yes Finance Dept Other Fiscal Impact: Expenditure Required... $35,187.38 Amount Budgeted $35,187.38 Revenue Generated Total Project Budget $35,187.38 City Share Total Project.. • SUMMARY OF ACTION: Three written proposals were obtained to perform parking lot repairs at Liberty Park. JD Striping submitted the lowest cost proposal. The parking lot adjacent to Bronson Way North is the location of the work JD Striping will remove and replace approximately 6,000 square feet of damaged asphalt and concrete, will seal-coat the entire 25,800 square-foot parking lot and re-stripe the entire lot to pre-existing conditions, in accordance with Attachment A - Scope of Work. Work is expected to begin in August, will occur over several days, and portions of the lot will remain open to accommodate park patrons. Park users will be notified 48 hours in advance of any closures. $70,000.00 was budgeted in the 2008 Community Services Department/Parks Division Capital Improvement Program for Parking Lot and Drive Repairs under the General Major Maintenance category. The remaining funds are being used at the Renton Main Library, Senior Activity Center and other locations. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into the Contract Agreement with JD Striping to perform parking lot repairs at Liberty Park. • Rentonnet/agnbill/ bh 's` Y O COMMUNITY SERVICES DEPARTMENT • ��N� MEMORANDUM DATE: July 14, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council • VIA: Denis Law, Mayor FROM: Terry Higashiyama, Community Services Administrator STAFF CONTACT: Leslie Betlach, Parks Director(x-6619) Terry Flatley, Parks Maintenance Manager(x-6601) SUBJECT: .Contract Agreement with JD Striping for Parking Lot Repairs at Liberty Park ISSUE Should the Mayor and City Clerk be authorized to execute the Contract Agreement with JD Striping to perform parking lot repairs at Liberty Park? RECOMMENDATION Authorize the Mayor and City Clerk to execute the Contract Agreement with JD Striping in the 411 amount of$35,187.38 to perform parking lot repairs at Liberty Park. BACKGROUND SUMMARY The parking lot at Liberty Park along Bronson Way North is in need of repairs. Approximately 6,000 square feet of asphalt surfacing has weathered requiring removal of sections and replacement with new asphalt. In addition, the entire lot will be seal-coated using two coats of sealer and larger cracks will be filled, all in an effort to extend the life of the lot. Following seal- coating, the parking lot will be re-striped to pre-existing conditions. Three written proposals were received for this work and JD Striping provided the best service at the lowest cost to the City. Attachment A—Scope of Work provides detailed specifications for the parking lot repairs. CONCLUSION The work is expected to take several days to accommodate park use. Work will be done in sections to allow parking by park patrons and staff. The public will be provided 48 hours advanced notice prior to work proceeding. 1111 c:\documents and settings\tflatley\desktop\parksdivision\contracts\parkinglotmaint&repair\2008-035tf(issue paper liberty parking lot).doc z. • CITY OF RENTON COMMUNITY SERVICES DEPARTMENT • CONTRACT AGREEMENT THIS AGREEMENT is made as of the day of , 2008, between the CITY OF RENTON, a municipal corporation of the State of Washington, hereinafter referred to as "CITY" and J.D. Striping , hereinafter referred to as "CONTRACTOR", to repair and replace asphalt, seal-coat all lot surfaces and stripe for parking the Liberty Park parking lot. The City and Contractor agree as set forth below. 1. Scope of Services. The Contractor will provide all material and labor necessary to perform all work described in the Scope of Work which is included with this Agreement as Attachment"A". 2. Changes in Scope of Services. The City, without invalidating the Contract, may order changes in the Services consisting of additions, deletions or modifications, the Contract Sum being adjusted accordingly. Such changes in the work shall be authorized by written Change Order signed by the City and the Contractor. 3. Time of Performance. The Contractor shall commence performance of the Contract no later than ten (10) calendar days after Contract's final execution, and shall complete the full performance of the • Contract not later than 60 calendar days from the date of commencement. 4. Term Of Contract. The Term of this Agreement shall end at completion of the enclosed scope of work. This Agreement may be extended to accomplish change orders, if required, upon mutual written agreement of the City and the Contractor. 5. Contract Sum. The total amount of this Contract is the sum of $35,187.38 which includes Washington State Sales Tax. 6. Method of Payment. Payment by the City for the Services will only be made after the Services have been performed and a voucher or invoice is submitted in the form specified by the City. Payment will be made thirty (30) days after receipt of such voucher or invoice. The City shall have the right to withhold payment to the Contractor for any work not completed in a satisfactory manner until such time as the Contractor modifies such work so that the same is satisfactory. 7. Prevailing Wage Rates. By executing this Contact, the Contractor agrees to comply with the State prevailing wage requirements as set forth in the Contract Documents. 8. Warranty. The contractor warrants for itself and all of its employees that they have the requisite training, skill and experience necessary to provide the services specified in the Scope of Work and are appropriately accredited and licensed by all applicable agencies and governmental entities. 9. Independent Contractor. The Contractor and City agree that the Contractor is an independent • contractor with respect to the services provided under this Agreement. Neither the Contractor nor any employee of the Contractor shall be entitled to any benefits accorded City employees by virtue of the Page 1 of 4 services provided under this Agreement. The Contractor shall be responsible for paying all applicable • taxes including income and business taxes. 10. Record Keeping and Reporting. The Contractor shall maintain accounts and records which properly reflect all direct and indirect costs expended and services provided in the performance of this Agreement. The Contractor agrees to provide access to any records required by the City. 11. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of this Contract without express written consent of the City of Renton. 12. Discrimination Prohibited. Contractor, with regard to work performed under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex, the presence of any physical or sensory handicap, or sexual orientation, in the selection and/or retention of employees, or procurement of materials or supplies. The Contractor shall complete the "Affidavit of Compliance". included. 13. Hold Harmless. The Contractor shall indemnify, defend and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including including attorneys fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, 411 officials, employers and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 14. Insurance. The Contractor shall secure and maintain in force throughout the duration of this Agreement, Commercial General Liability insurance written as an occurrence basis with limits no less than $1,000,000 per occurrence for personal injury and property damage; and/or other insurance to indemnify for the activities and services of this Agreement. The City shall be named as an additional insured, on a primary noncontributory basis, on the Commercial General Liability Insurance Policy with respect to work performed by or on behalf of the Contractor. The Contractor shall include a provision prohibiting cancellation of said policy except upon forty-five (45) days (RCW 48.18.290) prior written notice to the City. The City reserves the right to receive a certified copy of all required insurance policies. A Certificate of Insurance evidencing the Contractor's insurance coverage shall be delivered to the City before executing this Agreement. A completed copy of the City of Renton Insurance Information Form shall be included with this Agreement. 15. Compliance with Laws. The Contractor and all of the Contractor's employees shall perform the services in accordance with all applicable federal, state, county and city laws, codes and ordinances. • 16. Renton Business License. Prior to signing a contract, the Contractor agrees to purchase a City of Renton Business License and maintain the license in full force and effect throughout the work of the project. The License may be purchased from the Finance Department located in the City of Renton Municipal Building, 1055 S. Grady Way (first floor), Renton WA. • 17. Termination. Prior to the expiration of the Term, this Agreement may be terminated without cause by either party, subject to a 30-day written notice of termination. The termination notice must specify the grievance and cause for termination, which must relate directly to a failure to meet specific contract provisions. The notice shall allow the other party a minimum of seven (7) days to remedy the grievance. 18. Conflicts. In the event of any inconsistencies between contractor proposals and this contract, the City of Renton contract shall prevail. 19. Exhibits to Agreement. The following exhibits are attached to this contract and incorporated herein by this reference: Attachment A- Scope of Work; Contractor's Proposal and; Insurance Information Forms This Agreement is entered into as of the day and year written above. CONTRACTOR CITY OF RENTON Signature Signature • Jimmie Dillingham Denis Law, Mayor Printed Name and Title Printed Name and Title JD Striping Business Name Attest 3902 South Cloverdale Street Bonnie I.Walton, City Clerk Mailing Address Printed Name and Title Seattle WA 98118 City State Zip 206-730-1788 Telephone • Page 3 of 4 • ATTACHMENT A—SCOPE OF WORK 1. Coordinate with the City of Renton, Community Services Department, Parks Division work under this contract. This includes notice to proceed 5 working days prior to initiating any work. 2. Work shall proceed to accommodate park use. Performing work in sections, working during odd hours and when park use is at its lowest must be coordinated with Community Services Department staff 3. Full payment is contingent upon approval by the City upon satisfactory completion of all work under this contract. 4. Perform the following work under this contract: a. Remove and replace with concrete a broken section of concrete measuring 13 feet x 10 feet near the ball diamond. b. Remove and replace failed asphalt in approximately 15 different areas having a total of 5,650 square feet. This quantity may be adjusted with advanced approval by the Parks Manager/City Forester. This includes saw cutting, installing asphalt and overlaying potholes as necessary. c. Apply sealcoat to approximately 25,800 square feet using 2 coats of sealer. This includes crack-filling approximately 200 lineal feet of cracks and cleaning the lot prior to applying the sealcoat. • d. Provide parking lot striping using the existing configuration including marking curbs with red paint and stenciling"No Parking Firelane." This work includes installing 1 disabled parking space, a disabled access aisle, directional arrows and areas of hash marks. e. Fully barricade the parking lot or sections thereof to accomplish the work and to keep vehicles from parking in the lot. Protect the public using barricades, signs and flaggers as necessary. Work should occur during ideal conditions as possible for each phase of the work above. 5. Other parking lot repair work as requested and approved in advance by the City. S CITY OF RENTON COUNCIL AGENDA BILL AI ft: /n 1 e • Submitting Data: Public Works Department For Agenda of: Dept/Div/Board.. Transportation Systems Division July 21, 2008 Staff Contact Robert Lochmiller, x7303 Agenda Status Principal Civil Engineer Consent X Subject: Public Hearing.. South Lake Washington Infrastructure Improvements Correspondence.. DMJM-Harris Consultant Agreement Ordinance Resolution Old Business Exhibits: New Business X Issue Paper Study Sessions Consultant Contract Information Recommended Action: Approvals: Legal Dept X Council Concur Finance Dept X Other Fiscal Impact: (Fund 318.012306) Expenditure Required $145,700 Total Transfer/Amendment illAmount Budgeted $150,000 (2008) Revenue Generated Total Project Budget $1,802,000 City Share Total Project SUMMARY OF ACTION: The South Lake Washington Roadway Improvement Project was substantially complete on September 22, 2007. The contractor has prolonged the total completion of the project and it is still not complete. The project has now extended beyond the original contract's completion date with DMJM-Harris for construction management services. This contract is to continue to have DMJM-Harris perform construction management through contract completion with the contractor. The amount on this contract is the remaining balance not used in the original contract (CAG 06-079) with DMJM-Harris. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the consultant agreement with DMJM-Harris in the amount of$145,700 to complete construction management services on the South Lake Washington Roadway Improvement Project. III H:\Division.s\TRANSPOR.TAT\DESIGN.ENG\Rob\Boeing Redevelopment\Contract\DMJM\Contract#2\Agenda Bill 080630.doc �Y p ® , PUBLIC WORKS DEPARTMENT .11 -Nrc0 MEMOR ANDUM DATE: July 21, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: Denis Law, Mayor r FROM: Gregg Zimmerman,Administrator STAFF CONTACT: Robert Lochmiller, Principal Civil Engineer(x7303) SUBJECT: South Lake Washington Roadway Improvements DMJM-Harris Consultant Agreement ISSUE: Should the City execute the consultant agreement with DMJM-Harris to continue construction • management on the South Lake Washington Roadway Improvements? RECOMMENDATION: Authorize the Mayor and City Clerk to execute the consultant agreement with DMJM-Harris in the amount of$145,700 to complete construction management services on the South Lake Washington Roadway Improvement Project. BACKGROUND: The South Lake Washington Roadway Improvement Project was substantially complete on September 22, 2007. The contractor has prolonged the total completion of the project and it is still not complete. The project has now extended beyond the original contract completion date with DMJM-Harris for construction management services. This contract is to continue to have DMJM-Harris perform construction management through contract completion with the contractor. The contract amount on this contract is the remaining balance not used on the original contract (CAG 06-079) with DMJM-Harris. • Marcie Palmer, Council President Members of the Renton City Council July 21,2008 Page 2 • Contract amount for CAG 06-079: $1,617,500.00 Billed through contract completion date: $1,471,736.69 Remaining on CAG 06-079: $ 145,763.31 New Contract Amount: $ 145,700.00 Though expenditures are still under the original contract amount with DMJM-Harris,the Transportation Systems Division is pursuing recovering these additional inspection and direct engineering costs of DMJM-Harris created by the contractor's negligence on completing the contract in a timely manner. cc: Peter Hahn,Deputy PW Administrator—Transportation Jim Seitz,Transportation Planning and Programming Supervisor Robert Lochmiller,Principal Civil Engineer—Transportation Connie Brundage,Transportation Administrative Secretary 411 • H:\Division.s\TRANSPOR.TAT\DESIGN.ENG\Rob\Boeing Redevelopment\Contract\DM]M\Contract#2\Issue paper 080630.doc • Consultant/Address/Telephone Local Agency Standard Consultant MUM Harris 10900 NE 8th Street, Suite 750 Agreement Bellevue, Wa 98004 Phone: 425.454.5600 ® Architectural/Engineering Agreement ❑ Personal Services Agreement Agreement Number Project Title And Work Description South Lake Washington Roadway Improvements Federal Aid Number Agreement Type (Choose one) ❑ Lump Sum Lump Sum Amount $ DBE Participation ® Cost Plus Fixed Fee ❑Yes ® No 0/0 Overhead Progress Payment Rate 138.19 % Federal ID Number or Social Security Number Overhead Cost Method ❑ Actual Cost Do you require a 1099 for IRS? Completion Date ❑ Actual Cost Not To Exceed % 0 Yes No Dec . 31 , 2008 • ® Fixed Rate 15 Fixed Fee $ Total Amount Authorized $ 145,700.00 ❑ Specific Rates Of Pay ❑ Negotiated Hourly Rate Management Reserve Fund $ ❑ Provisional Hourly Rate Maximum Amount Payable $ 145,700.00 ❑ Cost Per Unit of Work Index of Exhibits Exhibit"A-l"-Scope of Work Exhibit"B"- DBE Participation-not used Exhibit"C"- Electronic Exchange of Engineering and Other Data Exhibit"D-2" - Payment(by Agreement Type) Exhibits"E-I &E-I A"-Consultant Fee Determination Exhibit"F" - Breakdown of Overhead Cost Exhibit"G"-Subcontract Work/Fcc Determination-not used Exhibit"H"-Title VI Assurances Exhibit"I" -Payment Upon Termination of Agreement Exhibit".1-- Alleged Consultant Design Error Procedures Exhibit"K" --Consultant Claim Procedures Exhibit "L' Liability Insurance Increase- not used Exhibit "M' -Certification Documents • TI IIS AGItIT.TT;ME•:N"I , made and entered into till\ day of between the Local Agency of Washington,heienlafte' called the''AGI.N( Y' and the ,above otg.tnvtt IMI hereinafter called the"('oNSt1L I AN I' t)o1 I,,o n 1411 OWI I I Paye 1 of I) IU v,..rd 1,/n'' WITNESSETH THAT: WHEREAS,the AGENCY desires to accomplish the above referenced project,and WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it • advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary services for the PROJECT; and WHEREAS,the CONSULTANT represents that he/she is in compliance with the Washington State Statutes relating to professional registration,if applicable,and has signified a willingness to furnish Consulting services to the AGENCY, NOW THEREFORE,in consideration of the terms,conditions,covenants and performance contained herein,or attached and incorporated and made a part hereof,the parties hereto agree as follows: I General Description of Work The work under this AGREEMENT shall consist of the above described work and services as herein defined and necessary to accomplish the completed work for this PROJECT.The CONSULTANT shall furnish all services,labor,and related equipment necessary to conduct and complete the work as designated elsewhere in this AGREEMENT. II Scope of Work The Scope of Work and projected level of effort required for this PROJECT is detailed in Exhibit"A"attached hereto and by this reference made a part of this AGREEMENT. III General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies,groups,or individuals shall receive advance approval by the AGENCY.Necessary contacts and meetings with agencies,groups,and/or individuals shall be coordinated through the AGENCY.The CONSULTANT shall attend coordination,progress and presentation meetings with the AGENCY and/or such Federal,State,Community,City or County officials,groups or individuals as may be requested by the AGENCY.The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring • CONSULTANT participation.The minimum required hours or days notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit"A." The CONSULTANT shall prepare a monthly progress report,in a form approved by the AGENCY,which will outline in written and graphical form the various phases and the order of performance of the work in sufficient detail so that the progress of the work can easily be evaluated. The CONSULTANT,and each SUBCONSULTANT,shall not discriminate on the basis of race,color,national origin,or sex in the performance of this contract.The CONSULTANT,and each SUBCONSULTANT,shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of USDOT-assisted contracts.Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT that may result in the termination of this AGREEMENT. Participation for Disadvantaged Business Enterprises(DBE),if required,per 49 CFR Part 26,or participation of Minority Business Enterprises(MBE),and Women Business Enterprises(WBE),shall be shown on the heading of this AGREEMENT.If D/M/WBE firms are utilized,the amounts authorized to each firm and their certification number will be shown on Exhibit"B"attached hereto and by this reference made a part of this AGREEMENT. If the Prime CONSULTANT is a DBE firm they must comply with the Commercial Useful Function(CUF)regulation outlined in the AGENCY'S"DBE Program Participation Plan".The mandatory DBE participation goals of the AGREEMENT are those established by the WSDOT'S Highway and Local Programs Project Development Engineer in consultation with the AGENCY. All Reports, PS&E materials,and other data furnished to the CONSULTANT by the AGENCY shall be returned.All electronic files,prepared by the CONSULTANT,must meet the requirements as outlined in Exhibit"C." All designs,drawings,specifications,documents,and other work products,including all electronic files,prepared by the • CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for this PROJECT, and are the property of the AGENCY.Reuse by the AGENCY or by others,acting through or on behalf of the AGENCY of any such instruments of service,not occurring as a part of this PROJECT,shall be without liability or regal exposure to the CONSULTANT. Page 2 of 8 IV Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the • AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT under completion date. The established completion time shall not be extended because of any delays attributable to the CONSULTANT,but may be extended by the AGENCY in the event of a delay attributable to the AGENCY,or because of unavoidable delays caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT.A prior supplemental agreement issued by the AGENCY is required to extend the established completion time. V Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided in Exhibit"D"attached hereto,and by reference made part of this AGREEMENT.Such payment shall be full compensation for work performed or services rendered and for all labor,materials,supplies, equipment,and incidentals necessary to complete the work.The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31. A post audit may be performed on this AGREEMENT.The need for a post audit will be determined by the State Auditor, WSDOT External Audit Office and/or at the request of the AGENCY'S PROJECT Manager. VI Sub-Contracting The AGENCY permits sub-contracts for those items of work as shown in Exhibit"G"attached hereto and by this reference made part of this AGREEMENT. Compensation for this sub-consultant work shall be based on the cost factors shown on Exhibit"G." • The work of the sub-consultant shall not exceed its maximum amount payable unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor,overhead,direct non-salary costs and fixed fee costs for the sub-consultant shall be substantiated in the same manner as outlined in Section V.All sub-contracts shall contain all applicable provisions of this AGREEMENT. With respect to sub-consultant payment,the CONSULTANT shall comply with all applicable sections of the Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT shall not sub-contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY.No permission for sub-contracting shall create,between the AGENCY and sub- contractor,any contract or any other relationship.A DBE certified sub-consultant is required to perform a minimum amount of their sub-contracted agreement that is established by the WSDOT Highways and Local Programs Project Development Engineer in consultation with the AGENCY. • VII Employment The CONSULTANT warrants that they have not employed or retained any company or person,other than a bona fide employee working solely for the CONSULTANT,to solicit or secure this contract,and that it has not paid or agreed to pay any company or person,other than a bona fide employee working solely for the CONSULTANT,any fee, commission,percentage,brokerage fee,gift,or any other consideration,contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant,the AGENCY shall have the right to annul this AGREEMENT without liability or,in its discretion,to deduct from the AGREEMENT price or consideration or otherwise recover the full amount of such fee,commission,percentage,brokerage fee,gift,or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT,shall be considered employees of the CONSULTANT only and not of the AGENCY,and any and all claims that may arise under any Workmen's Compensation Act on behalf of said employees or other persons while so engaged,and any and all claims made by a Page 3 of 8 third party as a consequence of any act or omission on the part of the CONSULTANT'S employees or other persons while so engaged on any of the work or services provided to be rendered herein,shall be the sole obligation and responsibility of the CONSULTANT. shall not engage,on a full-or part-time basis,or other basis,during the period of the contract,any The CONSULTANT • e professional or technicalpersonnel who are,or have been,at anytime during the period of the contract,in the employ prof ss of the United States Department of Transportation,or the STATE,or the AGENCY,except regularly retired employees,without written consent of the public employer of such person. VIII Nondiscrimination During the performance of this contract,the CONSULTANT,for itself,its assignees,and successors in interest agrees to comply with the following laws and regulations: Title VI of the Civil Rights Act of 1964 (42 USC Chapter 21 Subchapter V Section 2000d through 2000d-4a) Federal-aid Highway Act of 1973 (23 USC Chapter 3 Section 324) Rehabilitation Act of 1973 (29 USC Chapter 16 Subchapter V Section 794) Age Discrimination Act of 1975 (42 USC Chapter 76 Section 6101 et seq.) Civil Rights Restoration Act of 1987 (Public Law 100-259) American with Disabilities Act of 1990 (42 USC Chapter 126 Section 12101 et.seq.) • 49 CFR Part 21 23 CFR Part 200 RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964,the CONSULTANT is bound by the provisions of Exhibit"H" attached hereto and by this reference made part of this AGREEMENT,and shall include the attached Exhibit"H"in every sub-contract,including procurement of materials and leases of equipment,unless exempt by the Regulations or directives issued pursuant thereto. IX Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time upon ten(10)days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY other than for default on the part of the CONSULTANT,a final payment shall be made to the CONSULTANT as shown in Exhibit"I"for the type of AGREEMENT used. No payment shall be made for any work completed after ten(10)days following receipt by the CONSULTANT of the Notice to Terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth herein above,then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, • the above formula for payment shall not apply. Page 4 of 8 e actual In such an event,the amount to be paid shall be determined by the AGENCY with consideration given to the costs incurred by the CONSULTANT in performing the work to the date of termination,the amount of work originally required which was satisfactorily completed to date of termination,whether that work is in a form or a type which is • usable to the AGENCY at the time of termination,the cost to the AGENCY of employing another firm to complete the work required and the time which may be required to do so,and other factors which affect the value to the AGENCY of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount,which would have been made using the formula set forth above. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT'S failure to perform is without the CONSULTANT'S or it's employee's default or negligence,the termination shall be deemed to be a termination for the convenience of the AGENCY.In such an event, the CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. In the event of the death of any member,partner or officer of the CONSULTANT or any of its supervisory personnel assigned to the PROJECT,or dissolution of the partnership,termination of the corporation,or disaffiliation of the principally involved employee,the surviving members of the CONSULTANT hereby agree to complete the work under the terms of this AGREEMENT,if requested to do so by the AGENCY.This subsection shall not be a bar to renegotiation of the AGREEMENT between the surviving members of the CONSULTANT and the AGENCY,if the AGENCY so chooses. In the event of the death of any of the parties listed in the previous paragraph,should the surviving members of the CONSULTANT,with the AGENCY'S concurrence,desire to terminate this AGREEMENT,payment shall be made as set forth in the second paragraph of this section. Payment for any part of the work by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT,or for • failure of the CONSULTANT to perform work required of it by the AGENCY.Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X Changes of Work The CONSULTANT shall make such changes and revisions in the complete work of this AGREEMENT as necessary to correct errors appearing therein,when required to do so by the AGENCY,without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof changed or revised,the CONSULTANT shall make such revisions as directed by the AGENCY.This work shall be considered as Extra Work and will be paid for as herein provided under Section XIV. XI Disputes Any dispute concerning questions of fact in connection with the work not disposed of by AGREEMENT between the CONSULTANT and the AGENCY shall be referred for determination to the Director of Public Works or AGENCY Engineer,whose decision in the matter shall be final and binding on the parties of this AGREEMENT;provided, however,that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision,that decision shall be subject to de novo judicial review. If the parties to this AGREEMENT mutually agree,disputes concerning alleged design errors will be conducted under the procedures found in Exhibit"J",and disputes concerning claims will be conducted under the procedures found in Exhibit"K". XII Venue, Applicable Law, and Personal Jurisdiction In the event that either party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT,the parties hereto agree that any such action shall be initiated in the Superior court of the State of Washington,situated in the county in which the AGENCY is located.The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties to such action shall have the right of appeal from such decisions of the Superior court in accordance with the laws of the State of Washington.The • CONSULTANT hereby consents to the personal jurisdiction of the Superior court of the State of Washington,situated in the county in which the AGENCY is located. Page 5 of 8 XIII Legal Relations The CONSULTANT shall comply with all Federal,State,and local laws and ordinances applicable to the work to be done under this AGREEMENT.This contract shall be interpreted and construed in accordance with the laws of the State of Washington. 1111 The CONSULTANT shall indemnify and hold the AGENCY and the STATE and its officers and employees harmless from and shall process and defend at its own expense all claims,demands,or suits at law or equity arising in whole or in part from the CONSULTANT'S negligence or breach of any of its obligations under this AGREEMENT;provided that nothing herein shall require a CONSULTANT to indemnify the AGENCY or the STATE against and hold harmless the AGENCY or the STATE from claims,demands or suits based solely upon the conduct of the AGENCY or the STATE,their agents,officers and employees;and provided further that if the claims or suits are caused by or result from the concurrent negligence of(a)the CONSULTANT'S agents or employees,and(b)the AGENCY or the STATE,their agents,officers and employees,this indemnity provision with respect to(1)claims or suits based upon such negligence(2)the costs to the AGENCY or the STATE of defending such claims and suits shall be valid and enforceable only to the extent of the CONSULTANT'S negligence or the negligence of the CONSULTANT'S agents or employees. be at all times as an independent The CONSULTANT'S relation to the AGENCY shall contractor. CONSULTANT shall comply with all applicable licable sections of the The Y papplicable Ethics laws,including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers.The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT'S own employees against the AGENCY and, solely for the purpose of this indemnification and defense,the CONSULTANT specifically waives any immunity under the state industrial insurance law,Title 51 RCW. in the AGREEMENT,the AGENCY shall be Unless otherwise specified responsible for administration of construction P contracts,if any,on the PROJECT. Subject to the processing of a new sole source,or an acceptable supplemental agreement,the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration.By providing such assistance,the CONSULTANT shall assume no responsibility for:proper construction techniques,job site safety,or any construction contractor's failure to perform its work in accordance with the contract documents. • The CONSULTANT shall obtain and keep in force during the terms of the AGREEMENT,or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A.Worker's compensation and employer's liability insurance as required by the STATE. B.Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars($2,000,000)for bodily injury,including death and property damage.The per occurrence amount shall not exceed one million dollars($1,000,000). C.Vehicle liability insurance for any automobile used in an amount not less than a one million dollar($1,000,000) combined single limit. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance secured by the CONSULTANT,the AGENCY will be named on all policies as an additional insured.The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by the AGREEMENT.The AGENCY reserves the right to require complete,certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.The CONSULTANT shall submit a verification of insurance as outlined above within fourteen(14)days of the execution of this AGREEMENT to the AGENCY. No cancellation of the foregoing policies shall be effective without thirty(30)days prior notice to the AGENCY. The CONSULTANT'S professional liability to the AGENCY shall be limited to the amount payable under this • AGREEMENT or one million($1,000,000)dollars,whichever is the greater,unless modified by Exhibit"L". In no case shall the CONSULTANT'S professional liability to third parties be limited in any way. Page 6 of 8 The AGENCY will pay no progress payments under Section V until the CONSULTANT has fully complied with this section.This remedy is not exclusive; and the AGENCY and the STATE may take such other action as is available to it under other provisions of this AGREEMENT,or otherwise in law. III XIV Extra Work A.The AGENCY may at any time,by written order,make changes within the general scope of the AGREEMENT in the services to be performed. B. If any such change causes an increase or decrease in the estimated cost of,or the time required for,performance of any part of the work under this AGREEMENT,whether or not changed by the order,or otherwise affects any other terms and conditions of the AGREEMENT,the AGENCY shall make an equitable adjustment in the(1)maximum amount payable;(2)delivery or completion schedule,or both;and(3)other affected terms and shall modify the AGREEMENT accordingly. C.The CONSULTANT must submit any"request for equitable adjustment",hereafter referred to as"CLAIM",under this clause within thirty(30)days from the date of receipt of the written order.However,if the AGENCY decides that the facts justify it,the AGENCY may receive and act upon a CLAIM submitted before final payment of the AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the Disputes clause.However,nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E.Notwithstanding the terms and conditions of paragraphs(A)and(B)above,the maximum amount payable for this AGREEMENT,shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XV Endorsement of Plans If applicable,the CONSULTANT shall place their endorsement on all plans, estimates,or any other engineering data • furnished by them. XVI Federal and State Review The Federal Highway Administration and the Washington State Department of Transportation shall have the right to participate in the review or examination of the work in progress. XVII Certification of the Consultant and the Agency Attached hereto as Exhibit"M-1(a and b)"are the Certifications of the CONSULTANT and the AGENCY,Exhibit"M -2"Certification Regarding Debarment,Suspension and Other Responsibility Matters-Primary Covered Transactions, Exhibit"M-3"Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit"M-4" Certificate of Current Cost or Pricing Data.Exhibit"M-3"is required only in AGREEMENTS over$100,000 and Exhibit"M-4"is required only in AGREEMENTS over$500,000. XVIII Complete Agreement This document and referenced attachments contain all covenants,stipulations,and provisions agreed upon by the parties.No agent,or representative of either party has authority to make,and the parties shall not be bound by or be liable for,any statement,representation,promise or agreement not set forth herein.No changes,amendments,or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this AGREEMENT. XIX Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts,each of which shall be deemed to be an original having identical legal effect.The CONSULTANT does hereby ratify and adopt all statements,representations, warranties,covenants,and agreements contained in the proposal,and the supporting material submitted by the CONSULTANT,and does hereby accept the AGREEMENT and agrees to all of the terms and conditions thereof. • Page 7 of 8 In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date" box on page one(1)of this AGREEMENT. • • By By Consultant DMJM Harris Agency City of Renton, Washington i • DOT Form 140-089 EF Page 8 of 8 Revised 6/05 Exhibit A-1 • Scope of Work Project No. This work will he to provide construction management services, in the year 7OQS far the construction contract to complete the South Lake Wasbinp'tan Roadway Tmpr es ,also knownas Lakeshore L na ding(hereinafter called "Project") These-services will include pry managment, .1 .- iron, materials testing, on -call surveying,public involvement,and contract administration during the constniction of the project This a s reement is retroactive to Tanuary 1, ?_QOR; and compliments the terms and scope of Contract CAC-06-079,which expired December 1_1, 2Q07 • Documents To Be Furnished By The Consultant Constnlction work plan,pre-constnictinn conference minutes, pre-cnnstnlction meeting ag-.nda and minutes, survey grade sheets, as necessary, provided by QC survey consultant daily reports, test reports, constuction photog aphs, weekly meeting minutes, certificate of substantial completion, monthly contractor pay requests, cost projections,punch list,physical completion letter and recommendation of final acceptance letter,public involvement literature and record of public comments, all project records at the completion of the contract, including submittals, RFT's, chang-. orders, correspondence and other information, task force agenda and minutes, public involvement,plan construction flyers,handouts & displays for open houses,periodic press releases, communications log,project hotlines emergency protocol,project website and updates, quarterly flyers, and master schedule updates • DOT Form 140-089 EF Exhibit A-1 Revised 6/05 Exhibit C Electronic Exchange of Engineering and Other Data • In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to,the following: I. Surveying, Roadway Design &Plans Preparation Section A. Survey Data B. Roadway Design Files C. Computer Aided Drafting Files D. fY S eci the Agency's Right to Review Product with the Consultant Specify E. Specify the Electronic Deliverables to Be Provided to the Agency F. Specify What Agency Furnished Services and Information Is to Be Provided II. Any Other Electronic Files to Be Provided III. Methods to Electronically Exchange Data A. Agency Software Suite • B. Electronic Messaging System C. File Transfers Format • DOT Form 140-089 EF Exhibit C Revised 6/05 Exhibit D-2 • Payment (Cost Plus a Fixed Fee) The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor,materials, supplies, equipment, and incidentals necessary to complete the work specified in Section II, "Scope of Work."The CONSULTANT shall conform to all applicable portions of '48 CFR Part 31. A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost, • overhead,direct non-salary costs,and fixed fee. 1. Direct Salary Costs: The Direct Salary Cost is the direct salary paid to principals, professional,technical,and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the direct salary costs billed to the AGENCY. 2. Overhead Costs: Overhead Costs are those costs other than direct costs, which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the rate shown in the heading of this AGREEMENT under"Overhead Progress Payment Rate."Total overhead payment shall be based on the method shown in the heading of the • AGREEMENT. The two options are explained as follows: a. Fixed Rate: If this method is indicated in the heading of the AGREEMENT the AGENCY agrees to reimburse the CONSULTANT for overhead at the percentage rate shown. This rate shall not change during the life of the AGREEMENT. b. Actual Cost: If this method is indicated in the heading of the AGREEMENT the AGENCY agrees to reimburse the CONSULTANT the actual overhead costs verified by audit,up to the Maximum Total Amount Payable, authorized under this AGREEMENT, when accumulated with all other Actual Costs. A summary of the CONSULTANTS cost estimate and the overhead computation is shown in Exhibit"E"attached hereto and by this reference made part of this AGREEMENT. When an Actual Cost method is used, the CONSULTANT(prime and all sub-consultants) will submit to the AGENCY within six(6)months after the end of each firm's fiscal year, an overhead schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.) for the purpose of adjusting the overhead rate for billing purposes. It shall be used for the computation of progress payments during the following year and for retroactively adjusting the previous year's overhead cost to reflect the actual rate. • DOT Form 140-089 EF Exhibit D-2 Revised 8/07 Failure to supply this information by either the prime CONSULTANT or any of their sub- consultants shall cause the AGENCY to withhold payment of the billed overhead costs until such time as the required information is received and an overhead rate for billing purposes is approved. 111/ The AGENCY, STATE and/or the Federal Government may perform an audit of the CONSULTANT'S books andrecords at any time during regular business hours to determine the actual overhead rate, if they so desire. 3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT. These charges may include,but are not limited to, the following items: travel,printing, long distance telephone, supplies, computer charges and sub- consultant costs. a. Subconsultant costs will include a Sub-Consultant Oversight mark-up of 4% as allowed in accordance with 48 CFR 31.2 Subconsultant costs including Oversight Markup must be itemized on the Subconsultant Fee Determination- Summary sheet attached as Exhibit G-1. b. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the AGENCY'S Travel Rules and Procedures. However, air,train,and rental car costs shall be reimbursed in accordance with 48 CFR Part 31.205-46 "Travel Costs." c. The billing for Direct Non-Salary Costs shall include an itemized listing of • the charges directly identifiable with the PROJECT. d. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request. c. All above charges must be necessary for the services provided under this AGREEMENT. 4. Fixed Fee: The Fixed Fee,which represents the CONSULTANT'S profit, is shown in the heading of this AGREEMENT under Fixed Fee. This amount does not include any additional Fixed Fee, which could be authorized from the Management Reserve Fund. This fee is based on the Scope of Work defined in this AGREEMENT and the estimated person- hours required to perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental AGREEMENT for additional work,the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section IX entitled"Termination of Agreement." • 5. Management Reserve Fund: The AGENCY may desire to establish a Management • Reserve Fund to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of$100,000 or 10%of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the Management Reserve Fund is shown in the heading of this AGREEMENT. This fund may not be replenished. Any changes requiring additional costs in excess of the Management Reserve Fund shall be made in accordance with Section XIV,"Extra Work."6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the Management Reserve Fund. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIV, "Extra Work."No minimum amount payable is guaranteed under this AGREEMENT. B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the calculated overhead and fee on a monthly basis during the progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section III,"General Requirements" of this AGREEMENT. The billings will be supported by an itemized listing for each item including Direct Salary, Direct Non-Salary, and allowable Overhead Costs to which will be added the • prorated Fixed Fee. To provide a means of verifying the billed salary costs for CONSULTANT employees,the AGENCY may conduct employee interviews. These interviews may consist of recording the names,titles, salary rates,and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,contingent upon receipt of all PS&E,plans,maps,notes,reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not,however,be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit,all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT,the CONSULTANT will refund such overpayment to the AGENCY within thirty(30) days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. The CONSULTANT has twenty (20) days after receipt of the final POST AUDIT to begin the appeal process to the 110 AGENCY for audit findings. D. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY, STATE and the United States, for a period of three(3)years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with 1111 the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three(3)year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. • • Exhibit E-1 • Consultant Fee Determination - Summary Sheet (Lump Sum, Cost Plus Fixed Fee, Cost Per Unit of Work) Project: South Lake Washington Roadway Improvements Direct Salary Cost (DSC): Classification Man Hours R _ = Cost See attached Exhibit E-1A X $ X X X X X X • X X Total DSC = $ Overhead (OH Cost -- including Salary Additives): OHRatexDSC of % x $ Fixed Fee (FF): FFRatexDSC of % x $ Reimbursables: Itemized Subconsultant Costs (See Exhibit G): Grand Total Prepared By: Jim Fillis Date: May 21, 2008 DOT Form 140-089 EF Exhibit E-1 Revised 6/05 Exhibit E-1A • Consultant Fee Determination -Summary Sheet (Lump Sum, Cost Plus Fixed Fee, cost Per Unit of Work) Home Office Rates Classification Man Hours Rate Cost Project Manager 54 X $69.71 $3,764.34 Contract Administrator 1 570 X $33.40 $19,038.00 Total DSC $22,802.34 Overhead (OH Cost-- including Salary Additives): DSC x OH Cost of 138.19% X $22,802.34 $31,510.55 Fixed Fee (FF): (DSC+OH)x FF Rate of 15% X $54,312.89 $8,146.93 Home Office Total: $62,459.83 Field Office Rates Classification Man Hours Rate Cost • Construction Manager 2 650 X $40.22 $26,143.00 Construction Manager 1 175 X $40.22 $7,038.50 Contract Administrator 2 0 X $33.40 $0.00 Total DSC $33,181.50 Overhead (OH Cost--including Salary Additives): DSC x OH Cost of 105.12% X $33,181.50 $34,880.39 Fixed Fee (FF): (DSC+OH)x FF Rate of 15% X $68,061.89 $10,209.11 Field Office Total: $78,271.01 Reimbursables: $0.00 Subconsultant Costs: $5,000.00 Grand Total: $145,730.83 Total Contact - Say: $145,700.00 Total Fee -Say: $18,350.00 Exhibit F 410 Breakdown of Overhead Cost DMJM+HARRIS INC. SCHEDULE OF BURDEN, FRINGE and OVERHEAD COSTS FOR THE U.S. HOME:AND THE U.S. FIELD OFFICE FOR THE FISCAL YEAR ENDED 9130105 • U.S U.S HOME FIELD OFFICE OFFICE DIRECT LABOR 61,769,121 39,140,718 PAYROLL BURDEN AND FRINGE VACATION,SICK LEAVE&HOLIDAY 9,485,385 6,010,524 PAYROLL TAX EXPENSE 6,602,801 4,183,941 WORKERS COMPENSATION 458,147 290,310 GROUP INSURANCE EXPENSE 6.047.481 3,832,056 INCENTIVE COMPENSATION 1,212.575 768,362 PENSION EXPENSE 2,899.273 1,837,158 STOCK MATCH 432.659 274,159 OTHER EMPLOYEE BENEFITS 336,072 212,956 TOTAL 27.474.393 17,409.467 • INDIRECT/OVERHEAD LABOR (t) 15,956,502 10.117.359 INDIRECT/OVERHEAD NON LABOR OFFICE RENT AND OCCUPANCY COSTS 12,958.785 2,711,994 EQUIPMENT RENTS&LEASES 3,579.838 913,924 INSURANCE 4,248,706 2,666,423 AUDIT AND PROFESSIONAL SERVICES 3,331 614 1.130,646 HOME OFFICE ALLOCATIONS (1) 5.622.916 3,563 026 STATE AND LOCAL INCOME TAXES 485 820 307.846 DEPRECIATION AND AMORTIZATION 1,201 656 276,198 OFFICE SUPPLIES 1,843 515 470,403 TRAVEL 4,460 708 1.635,566 COMMUNICATIONS 1,621 771 526,242 EMPLOYEE RELOCATION 1,766 810 593,945 REPRODUCTION 404 101 119,051 LICENSES AND REGISTRATIONS 661.509 132,776 MEMBERSHIPS AND SUBSCRIPTIONS 405 017 138,294 SEMINARS AND TRAINING 528.920 48,809 RECRUITING 107.945 26,054 RECOVERIES AND MISCELLANEOUS (1,313,691) (.1.833,240) TOTAL 41,915.944 13,617.754 TOTAL INDIRECT/OVERHEAD COSTS 86,366 839 41,144,580 INDIRECT/OVERHEAD COST RATE 136.19% 106.12% (1)EXCLUDES COMPENSATION>$473,318 111 16 Exhibit H Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non-discrimination in federally assisted programs of the AGENCY,Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time(hereinafter referred to as the"REGULATIONS"), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination: The CONSULTANT, with regard to the work performed during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when the AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub-contract, including procurement of materials or leases of equipment,each potential sub-consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT'S obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the • REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by AGENCY, STATE or the Federal Highway Administration (FHWA)to be pertinent to ascertain compliance with such REGULATIONS,orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information,the CONSULTANT shall so certify to the AGENCY, STATE or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT'S non-compliance with the non-discrimination provisions of this AGREEMENT,the AGENCY shall impose such AGREEMENT sanctions as it,the STATE or the FHWA may determine to be appropriate,including,but not limited to: • Withholding of payments to the CONSULTANT under the AGREEMENT until the CONSULTANT complies, and/or; • Cancellation,termination,or suspension of the AGREEMENT,in whole or in part • DOT Form 140-089 EF Exhibit H Revised 6/05 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1)through (5) in every sub-contract, including procurement of materials and leases of equipment, unless exempt by the • REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the AGENCY, STATE or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however,that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY and the STATE enter into such litigation to protect the interests of the AGENCY and the STATE and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. • Exhibit I Payment Upon Termination of Agreement • By the Agency Other Than for Fault of the Consultant (Refer to Agreement, Section IX) Lump Sum Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made shall total the same percentage of the Lump Sum Amount as the work completed at the time of termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Cost Plus Fixed Fee Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made, shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of termination is to the total work required for the Project. In addition,the CONSULTANT shall be paid for any authorized extra work completed. Specific Rates of Pay Contracts A final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT plus any direct nonsalary costs incurred at the time of termination of this AGREEMENT. Cost Per Unit of Work Contracts A final payment shall be made to the CONSULTANT for actual units of work completed at the time of termination of this AGREEMENT. 11111 DOT Form 140-089 EF Exhibit I Revised 6/05 Exhibit J • Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 —Potential Consultant Design Error(s)is Identified by Agency's Project Manager At the first indication of potential consultant design error(s),the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s).For federally funded projects, the Region Highways and Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2-Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s)and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work;photographs, records of labor, materials and equipment. Step 3 —Contact the Consultant Regarding the Alleged Design Error(s) 41111 If it is determined that there is a need to proceed further,the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manger and any personnel (including sub-consultants) deemed appropriate for the alleged design error(s)issue. Step 4—Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant's alleged design error(s), there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. • It is determined via mutual agreement that a consultant design error(s)occurred. If this is the case,then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant.The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place.The agency is to provide H&LP,through the Region • • DOT Form 140-089 EF Exhibit J Revised 6/05 Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s). The • consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Documents to Highways and Local Step 5—ForwardPrograms For federally funded projects all available information, including costs, should be forwarded through the Region Highways and Local Programs Engineer to H&LP for their review and consultation with the FHWA. H&LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, H&LP will request assistance from the Attorney General's Office for legal interpretation. H&LP will also identify how the alleged error(s)affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached,the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. H&LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached,the agency and consultant may seek settlement by arbitration or by litigation. 411 • Exhibit K • Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than$1,000. If the consultant's claim(s)are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s)that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 —Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work,they may be entitled to a claim.The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • • Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2—Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Highways and Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Highways and Local Programs(if applicable), and FHWA (if applicable)agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. • DOT Form 140-089 EF Exhibit K Revised 6/05 If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. Step 3 —Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a • summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4—Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Pubic Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Highways and Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 —Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify(in writing)the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s)and rationale utilized for the decision. Step 6—Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. • • Exhibit M-1(a) Certification Of Consultant • Project No. Local Agency Renton,WA I hereby certify that I am Aaron Silver and duly authorized representative of the firm of DMJM Harris whose address is 10900 N.E. 8th Street, Suite750,Bellevue, Washington 98004 and that neither I nor the above firm I here represent has: (a) Employed or retained for a commission,percentage,brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)to solicit or secure the AGREEMENT; (b) Agreed, as an express or implied condition for obtaining this contract,to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or (c) Paid, or agreed to pay,to any firm, organization or person(other than a bona fide employee working solely for me or the above CONSULTANT)any fee,contribution,donation,or consideration of any kind for, or in connection with,procuring or carrying out this AGREEMENT; except as hereby expressly stated(if any); I acknowledge that this certificate is to be available to the Washington State Department of Transportation and the Federal Highway Administration,U.S.Department of Transportation in • connection with this AGREEMENT involving participation of Federal-aid highway funds,and is subject to applicable State and Federal laws,both criminal and civil. Date Signature • DOT Form 140-089 EF Exhibit M-1(a) Revised 6/05 Exhibit M-1(b) Certification Of Agency Official • I hereby certify that I am the AGENCY Official of the Local Agency of the City of Renton Washington, and that the consulting firm or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: (a) Employ or retain, or agree to employ to retain, any firm or person; or (b) Pay, or agree to pay,to any firm,person,or organization, any fee,contribution, donation, or consideration of any kind; except as hereby expressly stated(if any): I acknowledge that this certificate is to be available to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal-aid highway funds,and is subject to applicable State and Federal laws,both criminal and civil. Date Signature • • DOT Form 140-089 EF Exhibit M-1(b) Revised 6/05 Exhibit M-2 • Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Covered Transactions The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: A. Are not presently debarred, suspended,proposed for debarment, declared ineligible,or voluntarily excluded from covered transactions by any federal department or agency; B. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission or fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local)transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal, state, or local)with commission of any of the offenses enumerated in paragraph(I) (B). of this certification; and D. Have not within a three(3)year period preceding this application/proposal had one or more public transactions(federal, state, or local)terminated for cause or default. • II. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Consultant(Firm): DMJM Harris - 3o - (Date) (Signature)Preside t or Authorized Official of Consultant • DOT Form 140-089 EF Exhibit M-2 Revised 6/05 Exhibit M-3 Certification Regarding The Restrictions • of The use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1.No federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress,or an employee of a member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement, and the extension, continuation,renewal, amendment,or modification of any Federal contract, grant, loan, or cooperative agreement. 2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency,a member of Congress, an officer or employee of Congress,or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement,the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making • or entering into this transaction imposed by Section 1352, Title 31,U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts which exceed$100,000 and that all such subrecipients shall certify and disclose accordingly. Consultant (Firm): DMJM Harris / 1 (Date) (Signature)Presid-nt or Authorized Official of Consu tan • DOT Form 140-089 EF Exhibit M-3 Revised 6/05 • Exhibit M-4 • Certificate of Current Cost or Pricing Data This is to certify that,to the best of my knowledge and belief,the cost or pricing data(as defined in section 15.401 of the Federal Acquisition Regulation(FAR)and required under FAR subsection 15.403.x4) submitted, either actually or by specific identification in writing, to the contracting officer or to the contracting officer's representative in support of S. Lake Washington Roadway Improvements are accurate, complete, and current as of **. This certification includes the cost or pricing data supporting any advance agreements and forward pricing rate agreements between the offeror and the Government that are part of the proposal. Firm DMJM -i arris , / Name Title V t 471r" S L Date of Execution*** * Identify the proposal, quotation,request for price adjustment, or other submission involved, giving the appropriate identifying number(e.g., RFP No.). • ** Insert the day,month, and year when price negotiations were concluded and price agreement was reached. *** Insert the day,month, and year of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. • DOT Form 140-089 EF Exhibit M-4 Revised 6/05 CITY OF RENTON COUNCIL AGENDA BILL AI#: 70 /7 03) 41) Submitting Data: Public Works For Agenda of: Dept/Div/Board.. Transportation Systems Division July 21, 2008 Staff Contact Robert Lochmiller, x7303 Agenda Status Principal Civil Engineer Consent X Subject: Public Hearing.. Logan Avenue North Bike Lane and Channelization Correspondence.. Project, Agreement GCA 5287 with the Washington Ordinance State Department of Transportation Resolution X Old Business Exhibits: New Business X Issue Paper Study Sessions WSDOT Agreement GCA 5287 Information Resolution Recommended Action: Approvals: Legal Dept X Council Concur Finance Dept X Other Fiscal Impact: (Fund 317.012175) 4ii Expenditure Required $ 60,873 Total Transfer/Amendment Amount Budgeted $1,400,000 Revenue Generated $60,873 Total Project Budget $1,400,000 City Share Total Project SUMMARY OF ACTION: The Logan Avenue North Bike Lane and Channelization Project consists of constructing a 9-foot wide asphalt shoulder for approximately 3,000 feet to provide a southbound bike lane on Logan Avenue North from North 6th Street to Garden Avenue North. The agreement with Washington State Department of Transportation (WSDOT) will provide construction management services for the construction contract to complete the Logan Avenue North Bike Lane and Channelization Project. These services will include project management, inspection, materials testing, on-call surveying, and contract administration during the construction of the project. STAFF RECOMMENDATION: Adopt the resolution authorizing the Mayor and City Clerk to execute Agreement GCA 5287 with the Washington State Department of Transportation in the amount of$60,873 for the Logan Avenue North Bike Lane and Channelization Project. III H:\Division.s\TRANSPOR.TAT\DESIGN.ENG\Rob\Logan Bike Lane\Contract\Construction Management\Agenda Bill WSDOT Agreement 080630.doc �( Y ;; ®)(:) PUBLIC WORKS DEPARTMENT ANT MEMORANDUM DATE: July 21, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: Denis Law, Mayor iii FROM: Gregg Zimmermai% dministrator STAFF CONTACT: Robert Lochmiller, Principal Civil Engineer(x7303) SUBJECT: Logan Avenue North Bike Lane and Channelization Project, Agreement GCA 5287 with the Washington State Department of Transportation ISSUE: Should the City execute Agreement GCA 5287 with the Washington State Department of Transportation for construction management for the Logan Avenue North Bike Lane and Channelization Project? • RECOMMENDATION: Adopt the resolution authorizing the Mayor and City Clerk to execute Agreement GCA 5287 with the Washington State Department of Transportation in the amount of$60,873 for the Logan Avenue North Bike Lane and Channelization Project. BACKGROUND: The Logan Avenue North Bike Lane and Channelization Project consists of constructing a 9-foot wide asphalt shoulder for approximately 3,000 feet to provide a southbound bike lane on Logan Avenue North from North 6th Street to Garden Avenue North. The agreement with the Washington State Department of Transportation (WSDOT)will provide construction management services for the construction contract to complete the Logan Avenue North Bike Lane and Channelization Project. These services will include project management, inspection, materials testing, on-call surveying, and contract administration during the construction of the project. cc: Peter Hahn,Deputy PW Administrator—Transportation • Jim Seitz,Transportation Planning and Programming Supervisor Bob Hanson,Transportation Design Supervisor Robert Lochmiller,Principal Civil Engineer—Transportation Connie Brundage,Transportation Administrative Secretary H:Division/Transport/Design/Rob/Logan Bike Land/Contract/Construction Management/Issue paper WSDOT Agreement 080630 AGREEMENT GCA 5287 • LOGAN AVENUE NORTH BIKE LANE & CHANNELIZATION PROJECT CONSTRUCTION MANAGEMENT SERVICES THIS AGREEMENT is entered into by and between the STATE OF WASHINGTON, DEPARTMENT OF TRANSPORTATION, hereinafter the "STATE" , and the CITY OF RENTON,hereinafter the"CITY", collectively referred to as the"PARTIES" and individually referred to as the"PARTY". WHEREAS, the CITY has developed the Logan Avenue Bike Lane and Channelization Project within the CITY Limits, hereinafter referred to as the"PROJECT"; and WHEREAS, the CITY is the lead agency for construction of the PROJECT; and WHEREAS, the CITY desires that the STATE provide construction management services, hereinafter referred to as "WORK", for the PROJECT. NOW THEREFORE,by virtue of RCW 47.28.140 and in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated • and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: 1. GENERAL 1.1 Reimbursement. The CITY shall reimburse the STATE for the actual and direct cost of the WORK performed under this AGREEMENT as identified in Exhibit "A", Scope of Work, up to a maximum amount of $60,873, as shown in Exhibit "B", Cost Estimate. 1.2 Work to be Performed by the STATE. 1.2.1 CONSTRUCTION MANAGEMENT SERVICES: The STATE agrees to provide WORK to the CITY for the PROJECT. A description of the WORK is attached hereto as Exhibit "A", Scope of Work. The PARTIES understand and agree that these are estimated costs only, and that the CITY is responsible for payment of all actual and direct costs associated with WORK provided by the STATE. 1.2.2 The STATE will provide a monthly accounting to the CITY of charges associated with WORK. 1.2.3 By providing WORK, the STATE shall assume no responsibility for proper • construction techniques or job site safety. The presence of the STATE's personnel at the GCA 5287 Page 1 of 5 e 1 construction site is for the purpose of providing the CITY a greater degree of confidence that the completed work will generally conform to the PROJECT contract documents and that the integrity of the design concept as reflected in the PROJECT contract documents has been implemented and preserved by the PROJECT's Contractor, hereinafter referred to as the "CONTRACTOR". The STATE's personnel shall act in accordance with Section 1-05.1 and 1-05.2 of the current Washington State Department of Transportation Standard Specifications. The STATE will endeavor to protect all parties against defects and deficiencies in the work of the CONTRACTOR, but cannot guarantee the CONTRACTOR's means, methods, techniques, sequences of procedures, or for safety precautions and programs in connection with the work performed by the CONTRACTOR and/or any subcontractor. 2. PAYMENT PROCEDURE 2.1 Invoice. The STATE shall submit, not more frequently than once per month, billing invoices to the CITY. The STATE shall submit supporting documentation with the invoice to demonstrate that the work was performed in accordance with this AGREEMENT. Invoices and work statements shall bear the STATE's name, address and reference this AGREEMENT. Invoices must be signed by an authorized representative of the STATE. The STATE's representative shall verify that the invoice is accurate, the services have been purchased or the work has been performed, and that the . costs shown have been reasonably incurred in accordance with this AGREEMENT. 2.2 Payment. The CITY shall pay the STATE's invoice within thirty (30) days of the date that it receives the invoice. 3. -DESIGNATED REPRESENTATIVES. All communication between the STATE and the CITY regarding the terms and administration of this AGREEMENT must go through the designated representatives identified as follows. The STATE's designated representative shall be: Doug Haight, P.E. WSDOT 3241 118`h Ave SE, Suite A Bellevue, WA 98005-4138 Phone: (425) 649-4429 The CITY's designated representative shall be: Robert Hanson, PE City of Renton • 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-7223 GCA 5287 Page 2 of 5 4. ADMINISTRATION111 4.1 Independent Contractor. The STATE shall be deemed an independent contractor for all purposes, and the employees of the CITY or any of its contractors, subcontractors, consultants, and its employees thereof, shall not in any manner be deemed to be employees of the STATE. 5. INDEMNITY 5.1 Indemnity Each PARTY to this AGREEMENT shall protect, defend, indemnify, and save harmless the other PARTY, its officers, officials, employees, and agents, while acting within the scope of their employment as such, from any and all costs, claims, judgments, and/or awards of damages (both to persons and property), arising out of, or in any way resulting from, each PARTY's negligent acts or omissions with respect to the provisions of this AGREEMENT. No PARTY will be required to indemnify, defend, or save harmless the other PARTY if the claim, suit, or action for injuries, death, or damages (both to persons and property) is caused by the sole negligence of the other PARTY. Where such claims, suits, or actions result from concurrent negligence of the PARTIES, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the PARTY's own negligence. The PARTIES each agree that its obligations under this section extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of its officers, officials, employees or agents. For this11/ purpose, the PARTIES, by mutual negotiation, hereby waive, with respect to each other only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. This indemnification and waiver shall survive the termination of this AGREEMENT. 5.2 The PARTIES understand and agree that because the STATE did not prepare the PROJECT contract documents for the project, the CITY waives all claims against the STATE arising from or in -any way connected with errors, omissions, conflicts or ambiguities in the PROJECT contract documents prepared by others. In addition, the CITY agrees, to the fullest extent permitted by law, to indemnify and hold the STATE harmless from any damage, liability or cost, including reasonable attorneys' fees and defense costs, arising from any errors or omissions contained in the plans, specifications, or other PROJECT contract documents prepared by others, except for the negligence or willful misconduct of the STATE. 6. GENERAL AGREEMENT PROVISIONS 6.1 Notices. All notices under this AGREEMENT shall be sent to the Designated Representatives above unless a PARTY provides for a different Designated Representative by notifying the other PARTY in writing. All notices shall be deemed to be received when personally delivered, or three (3) days after deposit in the United States Mail, postage prepaid, or when delivered marked registered or certified mail, return • receipt requested, and addressed to the PARTY's Designated Representative. GCA 5287 Page 3. of 5 i 11111 6.2 No Agency. No joint venture or partnership is formed as a result of this AGREEMENT. No employees, agents or subcontractors of one PARTY shall be deemed, or represent themselves to be, employees of the other PARTY. 6.3 No Third Party Rights. It is understood and agreed that this AGREEMENT is solely for the benefit of the PARTIES hereto and gives no right to any other party. Nothing in this AGREEMENT, whether expressed or implied, is intended to confer any rights or remedies under or by reason of this AGREEMENT on any persons other than the PARTIES. 6.4 Assignment. No PARTY shall assign any interest, obligation, or benefit in this AGREEMENT or transfer any interest in the same, whether by assignment or novation, without prior written consent by the other PARTY. 6.5 Governing Law and Venue. This AGREEMENT will be governed by, and construed and enforced in accordance with, the laws of the State of Washington. Any legal action brought resulting from this AGREEMENT shall be brought in the Superior Court situated in Thurston County, Washington. 6.6 Amendments/Supplements. The PARTIES reserve the right to amend this AGREEMENT as necessary. No addition or modification to this AGREEMENT shall be binding upon the PARTIES unless reduced to writing and signed by an authorized • representative of each of the PARTIES. 6.7 Entire AGREEMENT. This AGREEMENT, including its Recitals and Exhibits, embodies the PARTIES' entire AGREEMENT on the matters covered by it, except as amended by written supplement or amendment to this AGREEMENT. 6.8 Severability. If any portion of this AGREEMENT is declared unenforceable or invalid by a court of law, then the PARTIES shall diligently seek to modify this AGREEMENT consistent with the PARTIES' intent to the maximum extent allowable under the law and consistent with the court decision. 7. EFFECTIVE DATE 7.1 Unless otherwise provided herein, the term of this AGREEMENT shall commence as of the date that both PARTIES have executed this AGREEMENT and shall terminate when the STATE receives the final payment and written acceptance of the WORK from the CITY, or when the AGREEMENT is terminated pursuant to Section 8, TERMINATION. 8. TERMINATION 8.1 Either PARTY may terminate this AGREEMENT upon 30 days prior written • notice to the other PARTY's Designated Representative. GCA 5287 Page 4 of 5 8.2 Should this AGREEMENT be terminated, the CITY shall be obligated to reimburse • the STATE for the actual and direct costs and non-cancelable obligations occurring up to the date of termination. IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT as of the date signed last hereto below. CITY OF RENTON WASHINGTON STATE DEPARTMENT OF TRANSPORTATION By By Denis Law Craig J. Stone Mayor Urban Corridors Administrator Date Date • • • .• .• . . • .. . . . • • • • APPROVED AS TO FORM APPROVED AS TO FORM City Attorney Assistant `t orney General Date Date Attest: • GCA 5287 Page 5 of 5 • GCA 5827 LOGAN AVENUE N. BIKE LANE & CHANNELIZATION PROJECT CONSTRUCTION MANAGEMENT SERVICES EXHIBIT A SCOPE OF WORK This scope of work is intended to provide details of WSDOT-provided construction management services. These services will include project management, inspection,materials testing and documentation, and contract administration as detailed below. 1. Administration: a. Contract Estimates: WSDOT will pe-a*4 compile bid item pay notes (including those items paid by force account) on a monthly basis, and provide said pay notes to the City for the City to prepare monthly pay estimates for the contractor. b. Contract Documentation: WSDOT will perform all reviews necessary to ensure Contractor compliance with Sections 1-07.9, 1-07.10, and 1-07.11 of the Standard 111 Specifications. WSDOT will provide all project records to the City within 30 calendar days after physical completion. c. As-Builts: WSDOT will provide an as-built set of contract drawings to the City within 30 calendar days after physical completion of the project. d. Change Orders: WSDOT will compile all backup information regarding proposed change orders; if necessary, this information will be provided to the designer for any required re-design work. WSDOT will negotiate the change order scope and cost with the Contractor, and prepare the change order in a City-provided format. e. Submittals: WSDOT will coordinate the review process for shop drawings, samples, traffic control plans, test reports, and other submittals from the Contractor for compliance with the contract documents. Submittals will be logged and tracked. Key submittals will be transmitted to the City's designer or City staff for their review. f. Requests for Infoiniation (RFI): WSDOT will review and respond to Contractor RFI's. RFI's shall be logged and tracked. g. Schedule Review/Administration: WSDOT will provide initial schedule review. As contract work progresses, WSDOT will provide prompt notification to the City of any potential schedule impacts. WSDOT will determine working days and provide the infoliliation to the City for preparation of a weekly report in City format; the report will be retuned to WSDOT to submit to the Contractor. WSDOT shall determine the substantial and physical completion dates identified in Section 1-01.3 of the Standard Specifications, and notify the City and the Contractor in writing of said dates. GCA 5827 Page 1 of 2 Exhibit A on an as needed basis between WSDOT, the Contractor, and the City • 2. Materials a. Testing: WSDOT will sample, test, and verify all materials used in construction of the project in accordance with WSDOT Construction Manual procedures and test methods. b. Materials Documentation: WSDOT will develop and maintain a Record of Materials for the project, based on contract specifications and WSDOT/Local Agency Guideline requirements. WSDOT will maintain materials documentation files and provide materials certification in accordance with the procedures identified in the WSDOT Construction Manual; WSDOT will certify materials within 30 calendar days after physical completion. 3. Inspection: WSDOT will oversee and coordinate with a City inspector to provide inspection services on the jobsite during all construction activities. In the event that the City cannot provide a full time inspector, WSDOT will provide their own. Inspection services include, but are not limited to: a. Observe technical progress of construction. b. Prepare Inspector's Daily Report that details the Contractor's operations performed each day; measure the quantities of materials installed; log equipment and staff used; and other associated information. c. Ensure environmental compliance during construction, including inspection. In the event that the work is out of compliance, WSDOT will • take all steps necessary to ensure compliance, including shut down of the project, if necessary. WSDOT will inform the City of all environmental compliance actions. d. Respond to questions that may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the Contractor, including response to related questions from adjacent property owners and the general public. e. Prepare and assemble field records and documents to help assure the project is administered in accordance with contract requirements, including materials documentation and quantity tickets. f. Provide periodic photographs during the course of construction. Photographs will be provided in digital format and cataloged by location of work and date. g. Document field changes on as-built plans. h. Coordinate with the Contractor's surveyor. i. Coordinate with the City's utility and traffic signal operations personnel. • GCA 5827 Page 2 of 2 Exhibit A r 8 CITY OF RENTON, WASHINGTON • RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN AGREEMENT WITH THE STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION REGARDING CONSTRUCTION MANAGEMENT SERVICES FOR THE LOGAN AVENUE NORTH BIKE LANE AND CHANNELIZATION PROJECT. WHEREAS, the Logan Avenue North Bike Lane and Channelization Project consists of constructing a nine feet wide asphalt shoulder, approximately 3,000 feet long, to provide a southbound bike lane on Logan Avenue North from North 6th Street to Garden Avenue North; and WHEREAS, the State of Washington Department of Transportation will provide construction management services, including project management, inspection, materials testing, 1111 on-call surveying, and contract administration during the construction of the project; and WHEREAS, the City of Renton and State of Washington Department of Transportation g p p desire to enter into an agreement memorializing their respective roles; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an agreement with the State of Washington Department of Transportation entitled Agreement GCA 5287 Logan Avenue North Bike Lane and Channelization Project for construction management services provided to the City of Renton from the State of Washington Department of Transportation. • 1 A RESOLUTION NO. PASSED BY THE CITY COUNCIL this - day of , 2008. • Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2008. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1355:6/30/08:scr • • 2 CITY OF RENTON COUNCIL AGENDA BILL AI#: • Submitting Data: Public Works Department For Agenda of: Dept/Div/Board.. Transportation Systems Division July 21, 2008 Staff Contact Ryan Zulauf, Airport Agenda Status Manager, (x7471) Consent X Subject: Public Hearing.. Correspondence.. Boeing Lease Addendum 22 Ordinance Resolution Old Business Exhibits: New Business X Issue Paper Study Sessions Lease Information • Recommended Action: Approvals: Legal Dept X Council Concur Finance Dept Other Insurance X Fiscal Impact: Expenditure Required... $0 Transfer/Amendment Amount Budgeted Revenue Generated $59,085.63/yr Total Project Budget City Share Total Project.. • SUMMARY OF ACTION: In October 2007, The Boeing Company(Boeing) notified the City of the company's desire to lease the five aircraft positions on Apron B to support 737 production. This area was previously released in Lease Addendum 21-06. In February 2008,the City received a letter formalizing the request for a lease of Apron B. Since that time, City and Boeing staff have drafted an addendum to the base lease (LAG 877-65), known as Lease Addendum 22 for Apron B. Lease Addendum 22 allows Boeing to lease Apron B until May 31, 2010, when the existing 1965 lease expires. It is anticipated that the Apron B property will be included in a new master lease when the existing 1965 lease (including the 22 addenda to that lease) expires. Boeing has agreed to allow aircraft positions B-4 and B-5 to be utilized by the City for tiedown space. However, if Boeing requires the additional space for 737 production,those positions can be recalled by Boeing with a 45-day notice to the City. The recall provision is similar to previous provisions that Boeing and the City have agreed to in the past on other airport property. Boeing's lease of Apron B is set at the current appraised rate of$0.57/per square foot,per year, plus the state leasehold excise tax. This generates $59,085.63 per year in revenue for the airport, for aircraft positions B-1, B2, and B-3. If Boeing recalls aircraft positions B-4 and B-5, Apron B will generate $95,662.53 per year in revenue,plus the state leasehold excise tax. STAFF RECOMMENDATION: Approve and authorize the Mayor and City Clerk to sign Lease Addendum 22, amending lease LAG 877-65 with The Boeing Company, allowing the company to lease all of Apron B in support of 737 aircraft production. H:\File SysWR-Airport,Transportation Services Division\03 Projects\Ol Tasks\Agenda Bills\Agenda Bill-Boeing-Lease Addendum 22\Agenda bill--Boeing Lease Addendum 22.doc tiSY O PUBLIC WORKS DEPARTMENT o „ ' b ' MEMORANDUM DATE: July 21, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: Denis Law, Mayor FROM: Gregg Zimmermadministrator STAFF CONTACT: Ryan Zulauf, Airport Manager(x7471) SUBJECT: Boeing Lease Addendum 22 ISSUE: Should an addendum to The Boeing Company's 1965 lease be approved, allowing The Boeing Company to lease Apron B to support 737 aircraft production? • RECOMMENDATION: Approve and authorize the Mayor and City Clerk to sign Lease Addendum 22, amending lease LAG 877-65 with The Boeing Company, allowing the company to lease all of Apron B in support of 737 aircraft production. BACKGROUND SUMMARY: In October 2007, The Boeing Company (Boeing) notified the City of the company's desire to lease the five aircraft positions on Apron B to support 737 production. This area was previously released in Lease Addendum 21-06. In February 2008, the City received a letter formalizing the request for a lease of Apron B. Since that time, City and Boeing staff have drafted an addendum to the base lease (LAG 877-65), known as Lease Addendum 22 for Apron B. Lease Addendum 22 allows Boeing to lease Apron B until May 31, 2010, when the existing 1965 lease expires. It is anticipated that the Apron B property will be included in a new master lease when the existing 1965 lease (including the 22 addenda to that lease) expires. Boeing has agreed to allow aircraft positions B-4 and B-5 to be utilized by the City for tiedown space. However, if Boeing requires the additional space for 737 production, those positions can be recalled by Boeing with a 45-day notice to the City. The recall provision is similar to previous provisions that Boeing and the City • have agreed to in the past on other airport property. Marcie Palmer,Council President Members of the Renton City Council Page 2 of 2 July 21,2008 Boeing's lease of Apron B is set at the current appraised rate of$0.57/per square foot,per year, plus the state leasehold excise tax. This generates $59,085.63 per year in revenue for the airport, for aircraft positions B-1, B2, and B-3. If Boeing recalls aircraft positions B-4 and B-5, Apron B will generate $95,662.53 per year in revenue, plus the state leasehold excise tax. cc: Peter Hahn,Deputy PW Administrator—Transportation Ryan Zulauf,Airport Manager Connie Brundage,Transportation Administrative Secretary Susan Campbell-Hehr/Carolyn Currie,Airport Secretary . H:\File Sys\AIR-Airport,Transportation Services Division\03 Projects\01 Tasks\Agenda Bills\Agenda Bill-Boeing-Lease Addendum 22\Issue Paper--Boeing Lease Addenum 22.doc LAG 877-65 Addendum No. 22- • ADDENDUM TO LEASE AGREEMENT (City of Renton to The Boeing Company) THIS ADDENDUM to Lease Agreement LAG 877-65 is effective as of the date of execution by the City of Renton, as indicated on the last page of this addendum. RECITALS: 1. WHEREAS, under LAG 877-65 dated June 1, 1965, The City of Renton had leased to The Boeing Company certain land area, facilities and buildings on the Renton Municipal Airport, Renton, Washington, until May 31, 2010; and 2. WHEREAS, Section 15.1 of LAG 877-65 provides for the Lessee's right to terminate, in whole or part, buildings or land areas covered by the lease; and 3. WHEREAS,pursuant to Section 15.1 of LAG 877-65, the Lessee terminated the area known as Apron B, consisting of 191,214.23 square feet, in its entirety in Section 1 of LAG 877-65, Addendum 21-06; and 4. WHEREAS, Lessor and Lessee acknowledge that Apron B was one of two non- • contiguous areas that were formerly part of the Leased Property and were removed from the Leased Property, effective June 16, 2004, by Addendum No. 21 to the Agreement which was formally approved on June 5, 2007; and 5. WHEREAS, the Lessee abandoned to the Lessor all utilities serving Apron B with the exception of the fire protection lines as discussed in Section 8 of LAG 877-65, Addendum 21-06; and 6. WHEREAS, the Lessee now desires to resume leasing 167,829 square feet of the area known as Apron B, as described herein, commencing on staggered dates as set out herein. NOW, THEREFORE, IT IS HEREBY AGREED AND COVENANTED BY AND BETWEEN THE CITY OF RENTON AND THE BOEING COMPANY AS FOLLOWS: WITNESSETH: Lessor and Lessee agree to amend the original Lease Agreement, LAG 877-65, Supplemental Agreements Nos. 1 through 20, inclusive, and Addendum No. 21 (the "Agreement") in the following respects: • Addendum No 22 FINAL 08-10-2008.doc Page 1 of 8 LAG 877-65 Addendum No. 22- 1. Definitions. Unless otherwise defined in this Addendum No. 22, all terms used in this Addendum No. 22 that are defined in the Agreement are used here as they are there defined. 2. Amendments. The Agreement is hereby amended as follows: 2.1 Effective June 1, 2008 (the"Apron B First Effective Date"), the Leased Property shall include that certain portion of the area of Renton Airport known as Apron B, Position B-1 ("Position B-1") comprising 37,941 square feet of apron area; Apron B, Position B-2 ("Position B-2"), comprising 32,537square feet; and Apron B, Position B-3 ("Position B-3"), comprising 33,181 square feet, each of which is shown on the drawing attached hereto as Exhibit A. 2.2 Effective on the"Apron B Second Effective Date" as defined below, the Leased Property shall include that certain portion of the area of Renton Airport known as Apron B, Position B-4 ("Position B-4"), comprising 32,963 square feet of apron area, as shown on the drawing attached hereto as Exhibit A. Apron B Second Effective Date is: (a) the date on which Lessee has the right to use and occupy Position B-4 pursuant to Paragraph 2.5, below; (b) the date on which Lessee's right to use and occupy Position B- 4 begins pursuant to Paragraph 2.6, below; or(c) January 1, 2009, whichever first occurs. 2.3 Effective on the"Apron B Third Effective Date" as defined below, the Leased Property shall include that certain portion of the area of Renton Airport known as • Apron B, Position B-S ("Position B-5"), comprising 31,207 square feet of apron area, as shown on the drawing attached hereto as Exhibit A. Apron B Third Effective Date is the earliest of: (a) the date on which Lessee has the right to use and occupy Position B-5 pursuant to Paragraph 2.5, below; (b) the date on which Lessee's right to use and occupy Position B-5 begins pursuant to Paragraph 2.6,below; or(c) January 1, 2009. 2.4. Position B-1, Position B-2, Position B-3, Position B-4 and Position B-5 are referred to collectively in this Addendum No. 22 as "Apron B", comprising in total 167,829 square feet. Lessor and Lessee acknowledge that Apron B is one of two non- contiguous areas that were formerly part of the Leased Property and were removed from the Leased Property, effective June 16, 2004, by Addendum No. 21 to the Agreement. 2.5 If at any time during the period beginning June 1, 2008, and ending on a date as specified by the Lessee, Lessee desires to occupy Position B-4 and/or Position B- 5, Lessee shall give notice to Lessor that Lessee wishes to use and occupy Positions B-4 and/or Positions B-5, specifying in such notice the date on which such use and occupancy is to begin, which notice shall not be less than 45 days before the desired occupancy. Lessor shall give notice to the then current occupant of Position B-4 and/or Position B-5 (as the case may be) terminating such occupant's right to occupy Position B-4 or Position B-S on the date so specified or such later date as may be required by the terms of such occupant's agreement with Lessor, and Position B-4 and/or Position B-5 shall become part of the Leased Property upon the termination of such occupant's right to occupy it. • Addendum No 22 FINAL 08-10-2008.doc Page 2 of 8 LAG 877-65 Addendum No. 22- • Lessor agrees that it has not entered into and that it will not enter into any agreement for the use or occupancy of Position B-4 or Position B-5 that would prevent the Lessor from terminating such agreement on at least thirty days' notice. 2.6 If at any time during the period beginning June 1, 2008 and ending December 31, 2008, the then-current occupancy of Position B-4 and/or Position B-5 ends, other than pursuant to Paragraph 2.5 above, Lessor may, if it elects, so notify Lessee that Lessor wishes Position B-4 and/or Position B-5 to become part of the Leased Premises, and Position B-4 and/or Position B-5 (as the case may be) shall become part of the Leased Property on the date so specified. 2.7 Beginning on Apron B First Effective Date, Lessee shall have the right to enter Position B-4 and Position B-5 from time to time as Lessee determines in good faith is necessary for the purpose of facilitating the planning and engineering of the site improvements that Lessee requires for Lessee's use and occupancy of Position B-4 and Position B-5, respectively. Lessee shall use commercially reasonable good faith efforts to minimize, to the extent feasible, any disturbance to existing occupants of Position B-4 and Position B-5 during Lessee's entries onto Position B-4 and Position B-5. 2.8 The rent payable by Lessee for Apron B shall be calculated on the basis of zero and 57/100 Dollars ($0.57)per square foot per year plus Leasehold Excise Tax for the period commencing on the date that each respective portion of Apron B is added to the Leased Property and ending on May 31, 2010. Therefore, monthly and annual rent for each of Positions B-1 through B-5 will be as follows, when they are added respectively to the Leased Property: Position No. Square Feet Annual Rent Monthly Rent B-1 37,941 $ 21,626.37 $ 1,802.20 B-2 32,537 $ 18,546.09 $ 1,545.51 B-3 33,181 $ 18,913.17 $ 1,576.10 B-4 32,963 $ 18,788.91 $ 1,565.74 B-5 31,207 $ 17,787.99 $ 1,482.33 2.9 Lessor and Lessee acknowledge that pursuant to Section 8 of LAG 877- 65, and Addendum 21-06 to the Agreement, Lessee agreed to cap and cut certain fire protection lines that formerly served Apron B, as specified in Section 8 of LAG 877-65. Lessee acknowledges that the work to cap and cut those fire protection lines has yet to be completed and therefore, that system remains intact. Lessee shall be responsible at Lessee's sole cost and expense to reconnect the Apron B electrical system directly to the Lessor's electrical distribution system using Substation B-1 and shall reconnect all other such utilities to serve Lessee's proposed buildings at Lessee's sole cost and expense as Lessee deems necessary for its use and operation of Apron B. Lessor agrees to abandon to Lessee all of the electrical distribution system,beginning at the electrical Substation B- 1 through to the multiple termination points at Position B-1, B-2, B-3, B-4, and B-5, • respectively. Lessor agrees that it will not disturb any such fire protection lines serving Addendum No 22 FINAL 08-10-2008.doc Page 3 of 8 LAG 877-65 Addendum No. 22- _ Apron B until Lessor and Lessee re-evaluate whether the fire protection lines serving Apron B should be abandoned as was specified in LAG 877-65 Addendum 21-06, whether such lines are located within or outside of Apron B. 2.10 Lessor and Lessee agree that Lessor may utilize the Lessor's existing oil/water separator serving Apron B. Lessee, at Lessee's sole cost and expense will conduct the annual maintenance and servicing of the oil/water separator and all storm drain catch basins on Apron B. 2.11 Lessee hereby requests Lessor's approval for Lessee to construct or place the following buildings on those portions of Apron B that are part of the Leased Property: (A) One (1)building not to exceed 10,000 usable square feet; and (B) Up to four(4) crew shelters. Lessor hereby grants to Lessee permission to construct such portable buildings on Apron B, subject to the necessary building permits from the City of Renton Development Services Division and/or other relevant agencies of the City of Renton having jurisdiction over building permits. Upon any expiration of the term of this Lease by default, or at the normal expiration of the term of this Lease, to wit, May 31, 2010, all structures and any and all improvements of any character whatsoever installed on the Apron B shall be removed by the Lessee at the Lessee's cost and expense. 3. Indenmity. Paragraph 7 of Addendum No.21 and all other provisions relating to an indemnity from Lessee in favor of Lessor are deleted and replaced with the following: 3.1 Indemnity. Lessee shall indemnify and hold Lessor harmless from and against any and all third party claims or liability for bodily injury to or death of any person or loss of or damage to any property arising out of Lessee's use of the Leased If Premises or the Renton Municipal Airport or from the conduct of Lessee's business or from any activity, work or thing done, permitted or suffered by Lessee, its agents, employees, contractors or invitees in or about the Leased Premises or the Renton Municipal Airport except: (a) claims and liabilities to the extent caused by any negligence on the part of Lessor, its agents, employees, contractors or invitees, or (b) claims and liabilities for property damage addressed in Paragraph 3.3. In the absence of any negligence on the part of the Lessor, its agents, employees, contractors or invitees, such indemnity shall include all reasonable costs, attorneys' fees and expenses incurred in the defense of any such claim or any action or proceeding brought thereon. In the event any action or proceeding is brought against Lessor by reason of any claim falling within the scope of the foregoing indemnity, and in the absence of any negligence on the part of Lessor, Lessee upon written notice from Lessor to Lessee within 60 days after Lessor receives notice of the claim shall defend same at Lessee's expense by counsel reasonably satisfactory to Lessor. The foregoing indemnity is conditioned upon Lessor providing notice to Lessee within 60 days after Lessor receives notice of any claim that fall within the scope of the foregoing Addendum No 22 FINAL 08-10-2008.doc Page 4 of 8 LAG 877-65 Addendum No. 22- • indemnity, providing Lessee an opportunity to defend or settle such claim, and cooperating fully with Lessee in any defense or settlement of the claim or liability, PROVIDED, HOWEVER: (1) if Lessor is served with a summons and complaint in connection with such a claim, Lessor shall provide notice of such claim to Lessee in a manner that will permit Lessee to answer such summons and complaint within applicable time limits and (2) if Lessor fails to provide notice of a claim to Lessor (whether or not Lessor has been served as provided above), Lessee's indemnity obligation shall nevertheless continue, but Lessee's obligation to Lessor under this paragraph 3.1 shall be reduced by the amount, if any,by which Lessee's liability under this indemnity has been increased by reason of such failure by Lessor. 3.2 Lessee's Insurance. Lessee, at Lessee's own cost and expense, will provide and keep in full force and effect during the Lease Term, commercial general liability insurance with limits of not less than $1,000,000 covering bodily injury to any person, including death, and loss of or damage to real and personal property, or shall self- insure for the same. Insurance provided hereunder may be provided under Lessee's blanket liability insurance policy. During the Lease Term Lessor shall be named as an additional insured under insurance carried pursuant to this Paragraph 3.2 to the extent of Lessee's undertaking set forth in Paragraph 3.1 and a publicly available internet site containing an electronic memorandum evidencing such insurance coverage shall be made available to Lessor. Such memorandum of insurance will provide for forty five (45) days' advance notice in the event of cancellation. Lessee shall be in default of this Lease • if said liability policy is canceled or terminated and is not replaced with insurance as required by this paragraph 3.2, except when Lessee has elected to self-insure as provided in this paragraph 3.2. The insurance required herein shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Lessee's insurance and shall not contribute with it. In the event of the cancellation of such insurance, Lessee will (1) replace such insurance prior to the date on which it is canceled with insurance that meets the requirements of this paragraph 3.2 or(2)provide self-insurance to replace such insurance. 3.3 Mutual Waiver of Claims. Lessor and Lessee each hereby release the other from, and waive, their entire claim of recovery for loss of or damage to property arising out of or incident to fire, lightning or any other perils normally included in an"all risk"property insurance policy when such property constitutes the Leased Premises or is in, on or about the Leased Premises, whether or not such loss or damage is due to the negligence of Lessor or Lessee or their respective agents, employees, guests, licensees, invitees or contractors. 3.4 Mutual Waiver of Subrogation. Each of Lessor and Lessee shall cause its insurance carriers to waive all rights of subrogation against the other party hereto to the extent of Lessor's or Lessee's undertakings set forth in Paragraphs 3.1 and 3.3. • Addendum No 22 FINAL 08-10-2008.doc Page 5 of 8 LAG 877-65 Addendum No. 22- 4. Miscellaneous Provisions Applicable to Addendum No. 22. • 4.1 This Addendum No. 22 will be effective immediately upon execution and delivery by the parties. 4.2 This Addendum No. 22 may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. 4.3 This Addendum No. 22 shall be governed by the law of the State of Washington, without reference to its choice of law rules. 4.4 This Addendum No. 22 supersedes any prior agreements, negotiations and communications, oral or written, with respect to this subject matter and contains the entire agreement between, and the final expression of, Lessor and Lessee with respect to the subject matter hereof No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of either party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. 5. Status of Agreement. As amended by this Addendum No. 22, the Agreement continues in full force and effect in accordance with its terms. On and after the date of this Addendum No. 22, the • Agreement shall be deemed amended by this Addendum No. 22 and all references in the Agreement to "this Agreement" "this Lease" "herein" "hereof' and the like shall be deemed to be references to the Agreement as amended by this Addendum No. 22. Signatures appear on the next sheet. Addendum No 22 FINAL 08-10-2008.doc Page 6 of 8 • LAG 877-65 Addendum No. 22- • LESSEE: LESSOR: THE BOEING COMPANY CITY OF RENTON a Delaware Corporation a Municipal Corporation Mayor, Denis Law ATTEST: City Clerk, Bonnie Walton Date Approved as to legal form: • Lawrence J. Warren City Attorney • Addendum No 22 FINAL 08-10-2008.doc Page 7 of 8 LAG 877-65 Addendum No. 22- Exhibit A • Drawing Showing Apron B • Addendum No 22 FINAL 08-10-2008.doc Page 8 of 8 • -11115,003 0.E0 ss M. 4esu¢ I. .mss 55 E 73 12 SCALE 100 0 50 100 200 ft 6 ( FEET) =¢1 LEGEND 1 INCH = 100 FTi lii BOUNDARY LINE ,1_, CENTER LINE RUNWAY h SECTION LINE ro m QUARTER SECTION LINE LEASE LINE RENTON °j a 11.0.0.011.0.0.011 ; o OFOUND QUARTER SECTION CORNER CHAMBER o E o OF COMMERCE L'> FOUND SECTION CORNER IA wCb S0124' -w (Si cti 246.69' c� a 18 7 Il' m n Q. SO4'48'53"E 449.26' , N0 "7 543.81' Z Z Q 4'48'S3 224.50' 1 —o 192.53' —p .tP0 8196.34' --0 195:05' — 184.66' O o E-0- L. z"a H•10 b (gypIN bIN H�pl'V o bl� co W N z zi C V �" p 0 o B-1 0 o p B-2 0 o B-3 0 o B-4 0 o B-5 ° - a Q a q 37,941 sq ft S o�'V 32,537 sq ft .I1 33,181 sq fi oJ.� 32,963 sq ft o�oV o 31,207 sq ft o S �' W rq u, n n J e (n— (n. .y cn_ cr.— tn— o Z I o Z n $ N 3 V A 224.50' 2_ , 192.53' u,_�, 196.34' o, 195.05' z _`_ 184.66' w ` N04'48'53"W 993.07' " u Y MNa c aa (5---o o O b 4 H.I �,o ' .� to-tooN04'48'S3"W 1-- , t ASPHALTm oo .'I'°arm «5 moo TAXIWAY 'A' WOO :o m n.o 2..2;01, o.s. :«oo so a s...o B \,� i \ / YF x-- 8 . 0 –W– LEGAL DESCRIPTION: 61.4 f THAT PORTION OF THE NW 1/4 OF THE NE 1/4 OF SECTION 18 AND THE SW 1/4 OF MITES V THE SE 1/4 OF SECTION 7, ALL IN TOWNSHIP 23 NORTH, RANGE 05 EAST, W.M. INAc's8. '1 , • CcG U ti KING COUNTY WASHINGTON, DESCRIBED AS FOLLOWS: BASIS OF BEARINGS IS NO4'48'53"W ORIENTED IN THE WASHINGTON COORDINATE SYSTEM '3 NAD 83 (1991) NORTH ZONE, ALONG THE CENTERLINE OF THE RENTON AIRPORT RUNWAY, 14, SC AS ESTABLISHED BY THE PUBLIC WORKS DEPARTMENT RENTON MUNICIPAL AIRPORT. 4, w ,Bd' COMMENCING AT THE NORTH QUARTER CORNER OF SAID SECTION 18, WHICH BEARS �,of O„ m ti S88'31'14"'E, 2483.39 FEET FROM THE NORTHWEST QUARTER OF SAID SECTION 18; FIELD MEASUREMENTS FOR THIS MAP WERE PERFORMED WITH TRIMBLE 4000SSE GPS RECEIVERS >9PR y2 ; a 6 THENCE 50124.45'W ALONG THE NORTH SOUTH CENTERLINE OF SAID SECTION 18, AND WILD TC1010 TOTAL STATION INSTRUMENTS, AND MEET OR EXCEED A LINEAR CLOSURE OF 1:15,000 . 'V., i 5 R 246.69 FEET; THENCE S88'35'15"E, 91.65 FEET TO A LINE 257.00 FEET WEST OF AND AND THE LEAST SQUARES ADJUSTMENT YIELDS A RELATIVE ACCURACY NO GREATER THAN 0.08' 6 a 3 PARALLEL WITH THE CENTERLINE OF TAXIWAY'A'AND THE POINT OF BEGINNING; AT A 95T1 CONFIDENCE LEVEL, RELATIVE TO THE CONTROLLING MONUMENTS(NATIONAL GEODETIC SURVEY THENCE SO448'53"E ALONG SAID PARALLEL LINE, 449.26 FEET; THENCE N85'11'07"E POINTS HAFF, PT B 1962, RNT BCAG 112, RNTA, AND WASHINGTON DEPARTMENT OF TRANSPORTATION . 34134 i 9 m g- 169.00 FEET TO A LINE 88.00 FEET WEST OF SAID CENTERLINE OF TAXIWAY'A'; POINT GP17167-28 VALLEY"). SEp �+ £ �— " THENCE N0448'53"W, ALONG SAID LINE, 993.07 FEET; THENCE 585'17'07"W, 169.00 ALL PRIMARY MEASUREMENT EQUIPMENT UTILIZED HAS BEEN COMPARED AND ADJUSTED TO A NATIONAL �'°NAL Liam.nfi' F m �r FEET TO A LINE 257.00 FEET WEST OF AND PARALLEL WITH SAID CENTERLINE OF GEODETIC SURVEY CALIBRATED BASELINE, WITHIN THE LAST YEAR. EXPIRES o§ 2-I4-Zulu _ gym' TAXIWAY 'A'; THENCE SO4'48'S3"E ALONG SAID LINE, 543.81 FEET TO THE POINT OF y 1' .00 BEGINNING. o �6 jd CONTAINING APPROXIMATELY 167,829 SQUARE FEET OR 3.85 ACRES. SHEET 1 Yti I I 2 I 3 I . 1 5 I 9 I 110 40 S CITY OF RENTON COUNCIL AGENDA BILL AI#: Lfj as- Submitting Submitting Data: Public Works For Agenda of: • Dept/Div/Board.. Surface Water Utility July 21, 2008 Staff Contact Ron Straka, x7248 Agenda Status Steve Lee,x7205 Consent X Subject: Public Hearing.. King County Reimbursement-Commitment to Pay Correspondence.. Landsburg Gravel Supplementation Mitigation Project, Ordinance Addendum#6 to CAG-02-134 Resolution Old Business Exhibits: New Business Issue Paper Study Sessions Reimbursement—Commitment to Pay Agreement Information Recommended Action: Approvals: Council Concur Legal Dept X Finance Dept Other Fiscal Impact: Expenditure Required... $ 45,094.24 Transfer/Amendment Amount Budgeted $425,000.00 Revenue Generated Total Project Budget $425,000.00 City Share Total Project.. SUMMARY OF ACTION: • The Surface Water Utility is required to add 10,000 cubic yards of spawning gravel to the Cedar River near Landsburg, WA over approximately 10 years (about 1,000 cubic yards per year) as mitigation for the USACE Section 205 Cedar River project. Implementation of this multi-year mitigation project is required by the Hydraulic Project Approval permit issued by the Washington State Department of Fish and Wildlife. The City has contracted with the King County Transportation Roads Maintenance Division to construct the spawning gravel supplementation project since 2000 due to its extensive in-stream construction experience. Resolution No. 3464 authorized the Mayor and City Clerk to enter into an agreement between the King County Department of Transportation Roads Maintenance Division and the City of Renton for the purpose of implementing the Landsburg Gravel Supplementation Mitigation project for the first and all subsequent years of the project. CAG-02-134 is the executed agreement between King County and the City detailing the scope of work(same work each year), insurance issues, and reimbursement. The estimated cost to implement the 2008 Landsburg Gravel Supplementation project is approximately $45,094.24. King County will be paid for the actual cost to complete the construction. Sufficient funding is appropriated in the Surface Water Utility 2008 Capital Improvement Program for the Cedar River Sediment Management project(#427.018.5950.0038.63.U65185). STAFF RECOMMENDATION: Approve and execute Addendum#6 to the CAG-02-134, Reimbursement - Commitment to Pay • agreement, with the King County Road Maintenance Division to implement the ninth year of the Landsburg Gravel Supplementation Mitigation project (eighth year gravel is actually placed), in the amount of$45,094.24. H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-3045 Landsburg Gravel Supplementation Project\Construction\1643 Documents\Agenda Bill-2008.doc\SLtp 3 ' 0 ® ♦• PUBLIC WORKS DEPARTMENT - NryO� MEMORANDUM DATE: July 14, 2008 TO: Marcie Palmer, Council President Members of the Renton City Council VIA: 3%..-Denis Law, Mayor � FROM: Gregg Zimmermat ,administrator STAFF CONTACT: Ron Straka, Surface Water Utility Supervisor(ext. 7248) Steve Lee, Surface Water Utility Engineer(ext. 7205) SUBJECT: King County Reimbursement-Commitment to Pay Landsburg Gravel Supplementation Mitigation Project, Addendum#5 to CAG-02-134 ISSUE: Should the City of Renton continue construction of the Landsburg gravel berm and execute a Reimbursement - Commitment to Pay agreement with the King County Department of Transportation Road Maintenance Division, in the amount of$45,094.24? RECOMMENDATION: Approve and execute Addendum#5 to the CAG-02-134, Reimbursement - Commitment to Pay agreement, with the King County Road Maintenance Division to implement the ninth year of the Landsburg Gravel Supplementation Mitigation project(eighth year gravel is actually placed), in the amount of$45,094.24. BACKGROUND: The Surface Water Utility is required to add 10,000 cubic yards of spawning gravel to the Cedar River near Landsburg (about 1,000 cubic yards per year) as mitigation for the USACE Section 205 Flood Reduction project. Implementation of this multi-year mitigation project is required by the Hydraulic Project Approval permit issued by the Washington State Department of Fish and Wildlife (WDFW). The project goal is salmonid spawning habitat improvement in the upper Cedar River, as spawning activity has appeared to dwindle in the upper reaches of the watershed, as compared to the lower watershed. The precise cause of the low spawning activity in the upper watershed has not been determined, but WDFW believes that a major contributing • factor is the lack of spawning gravel below the Landsburg Bridge. Adding the spawning CouncillLandsburg Gravel Add 5 to CAG 02-134 July 14,2008 Page 2 of 2 gravel to the river near Landsburg is anticipated to increase the quality of the spawning • habitat, and subsequently increase the salmonid spawning activity. The spawning gravel was originally dredged from the lower Cedar River in 1998, and is currently stored at the City's NARCO site. The Surface Water Utility anticipates about 1,000 cubic yards will be transported and subsequently added to the Cedar River each summer over the next 10 to 15 years, starting in 2000. The estimated cost for King County to implement the ninth year of the Landsburg Gravel Supplementation project is approximately$45,094.24. King County will be paid for the actual cost to complete the construction. Sufficient funding ($425,000.00) for this project is in the approved Surface Water Utility 2006 Capital Improvement Program appropriation for the Cedar River Sediment Management program. Resolution No. 3464 (attached) authorized the Mayor and City Clerk to enter into an agreement between the King County Department of Transportation Roads Maintenance Division and the City of Renton for the purpose of implementing the Landsburg Gravel Supplementation Mitigation project the first and all subsequent years of the project. CAG-02-134 is the executed agreement between King County and the City detailing the scope of work, insurance issues, and reimbursement. CONCLUSION: Continue the construction of the Landsburg gravel berm and execute a Reimbursement- Commitment to Pay agreement with the King County Department of Transportation Road Maintenance Division, in the amount of$45,094.24, to satisfy the mitigation requirement for the USACE Section 205 Flood Reduction project. Attachment cc: Lys Hornsby,Utility Systems Director File 1111 H:\File Sys\SWP-Surface Water Projects\SWP-27-Surface Water Projects(CIP)\27-3045 Landsburg Gravel Supplementation Project\Construction\1643 Documents\Issue Paper-2008.doc\SLtp 1 lui III King County Department of Transportation Road Services Division Reimbursement - Commitment To Pay Date: 7/02/08 Time: 3:00 p.m. Project No.: M40773 Problem Description(Details of Request): Reimbursement for the following work requested by the City of Renton Surface Water Utility: Add approximately 800 cubic yards of spawning gravel to the Cedar River between approximately 250 feet and 750 feet downstream of the Landsburg Bridge. Gravel shall be hauled from the City's Narco site to the project,and then added to the river via a constructed ramp. All work shall comply with the permit requirements and shall be conducted in accordance to the scope of work. Location of Problem(Street&corner/address): Project site is located within the Cedar River between approximately 250 feet and 750 feet downstream of the Landsburg Bridge. • K.C. Recommended Action: This Commitment to Pay Form renews the August 8,2002 Agreement entered into by and between King County and Renton(known as Agreement CAG 02-134 by Renton). King County proposes to provide resources to complete the request. This project will begin in July 2008. Per Section 4.1 of Agreement CAG 02-134,the cost estimate is approximately$45,094.24 as detailed on the attachment. The City of Renton agrees to pay for actual costs within 30 days after receiving the invoice per Section 4.3 of Agreement CAG 02-134. Responsible Party: Name: Mayor Denis Law Billing address: (If different) Company: City of Renton Attn: Steve Lee Address: 1055 S. Grady Way City of Renton-Utility System Division—5th Floor Renton, WA 98055 1055 S. Grady Way Renton, WA 98055 Signature: Phone#: 425-430-7248 KC Signature: 411 King Y Count • Department of Transportation Road Services Division Reimbursement - Commitment To Pay Date: 7/02/08 Time: 3:00 p.m. Project No.: M40773 Problem Description(Details of Request): Reimbursement for the following work requested by the City of Renton Surface Water Utility: Add approximately 800 cubic yards of spawning gravel to the Cedar River between approximately 250 feet and 750 feet downstream of the Landsburg Bridge. Gravel shall be hauled from the City's Narco site to the project,and then added to the river via a constructed ramp. All work shall comply with the permit requirements and shall be conducted in accordance to the scope of work. Location of Problem(Street&corner/address): Project site is located within the Cedar River between approximately 250 feet and 750 feet downstream of the Landsburg Bridge. K.C. Recommended Action: • This Commitment to Pay Form renews the August 8,2002 Agreement entered into by and between King County and Renton(known as Agreement CAG 02-134 by Renton). King County proposes to provide resources to complete the request. This project will begin in July 2008. Per Section 4.1 of Agreement CAG 02-134,the cost estimate is approximately$45,094.24 as detailed on the attachment. The City of Renton agrees to pay for actual costs within 30 days after receiving the invoice per Section 4.3 of Agreement CAG 02-134. Responsible Party: Name: Mayor Denis Law Billing address: (If different) Company: City of Renton Attn: Steve Lee Address: 1055 S. Grady Way City of Renton-Utility System Division—5`h Floor Renton, WA 98055 1055 S. Grady Way Renton,WA 98055 Signature: Phone#: 425-430-7248 KC Signature: • .... Land 2008.xls 0 0 , • 1 DATE 7/1/2008 DESCRIPTION AND ROCK TALLY FOR THE JOB PROGRAM City of Renton MATERIAL TONS PREVIOUS TOTAL SITE Landsburg 314"Minus 01 ,.. :0 PROJ# M40773 Misc.Mat.=Temp.fencing Pipe Backfill 0 0 TASK# 1 1/2"Minus 0 6. 2 1/2"Minus 0 0 _ LABOR $31,774.24 Boulders 0 0 ! ERR $12,320.00 2-4" '-!:0 0 VENDOR $0.00 4-8" 0 - o MATERIALS $1,000.00 Wash pea-1 1/2" 0 G StrBed Armor 0 0 ' .- ' ' • • • ' - . , ' .:.,: 0 r.k,tt_,s('i c.)c.4.1„. '' ',:,, , r::,:,', ::.•':., ,..1,,,,fy.,;,;--„•.•1. • , .• ,. ::::: LLRR 0 0 ' :.! :: !!•i!!!!!!!!"..!!!!!!•,:!!:::::: • •!! ...::•:!!!!!!!!!!!!!!!.!!!.:::i EVIOUS,:•JOR-1,.0-,AL "- ' ,.., .. , HLRR 0 0 JOB TOTAL .$45,094:::24 2 Man 0 0 . 3-4 Man 0 • Screenings 0 Top Soil 0 WASTE OUT o . LABOR HOURS OT TOTAL MATERIALS TOTAL EACH TOTAL . ' Operator • 80 20 $8861.20 Misc mat . 1000 $!-L000.00! Type 15 CB $0.00 TD II 200 50 $11.00 Tons Type 16 CB 00 TD III UM), 3/4"Minus $0.00 48"MH $$000.1..0:0) 0:0) Utility 80 20 $5:511.00:: Pipe Backfill $0.00 54"MH $ Supervisor $0.0Q!!1 1/2"Minus $0.00 72"MH Crew Chief 40 10 •$3,839'.90 2 1/2"Minus $0.00 18 X 24 Lid $0,00 Admin.Spec.II 2 .,0i$10114•Boulders $9.00 Fabrics EQUIPMENT TOTAL 24" $0.00 Coir 900 00 00 Dump Truck 10-12cy 250 $!.000.00 4-8" $0.00 Coir 400 $0.00 Tractor/Tub $0 00 Wash pea-1 1/2" $0:M Coir Logs 16" $0.00 Slope Mower TO (1(.1 StrBed Armor $0.90 Coir 700 $0 00 Pick Up .150 i-,-;.r.i:';00 LLRR $0.00 FISH HABITAT&BIOSTABILIZATION Vactor :;,;.)00 HLRR $0.00 Willows Loader 50 2 .i 0010:) 2 Man $0 00 Tree w/Roots J ; Sweeper ';.',1:1 00 3-4 Man . $0.00 EROSION CONTROL (0 $0.00 Backhoe !,,,(-)ou Str Boldr/cobble $0.00 Eco.Blocks $0.00 Hydroseeding-SY '1:'.).;e, Screenings $0:00 BMP'S(Each) $0 00 ' Equip.Trailer 20 $; ;) ;,, , L F TOTAL ISilt/Safety Fence $0.00 Trackhoe 50. ',70 12"HDPE $0.00 Straw/bale $0.00 Case 850 Dozer 50 0000,0. 18"HDPE $0.00 Turbidity Curtain $0.00 i k RENTALS • . , 12"Ductile Iron $0.00 STRAW WATTLE $0.00 Traf.Display Trailer , , • 12"CMP $0.00 WASTE-PER CY/TON PC 120 0 18"CMP $0.00 Unsorted $0.00 CAT 330 ''.0.0; 12"ADS $0.00 Brush '$0.00 _ 18"ADS $0.00 Wet Mud $0.00. D6 LGP w/13'blade 00.01 12"CP -$0.00 K.C. Clean Fill $0.00 Mis Rent 00 00 18"CP $0.00 K.C.Pitfill $0.00 • ---k Honey Bucket tr, ()i') Swamp Pad $0.00 Per Yard Vendor Truck , . . s.,0.0.1 Top Soil $0.00 KC Top $0.00 7/2/2008 2:44 PM C:\Documents and Settings\jthomasclarklocal Settings\Temporary Internet Files\OLK27\Landsburg 2008.xls ' ROADS MAINTENANCE PROJECT COST ESTIMATE/REQUEST & CLOSURE NOTICE PROJECT#: M40773 TITLE: City of Renton Spawning Gravel Mitigation YEAR: 2008 PROGRAM #: 57619 LOCATION: Downstream of Landsburg Bridge on Cedar River START DATE: July 28,2008 PLAN. UNIT: P0007 TYPE: Non-Contract City ORG: 5720 DIV: 4 COMPL DATE: TRACKING #: PROJECT DESCRIPTION TASK TASK DESCRIPTION AMOUNT Place 800 C.Y. of spawning gravel in the Cedar River per permit requirements 27B Install BMPs 26B Removal of BMPs 439 Spawning Gravel Placement 460 Hydroseeding ESTIMATE ACTUAL LABOR $31,774.24 ER&R EQUIP $12,320.00 VEND EQUIP MATERIALS $1,000.00 , CONTRACT TOTAL: $45,094.24 TOTAL: $45,094.24 OPEN SIGNATURES: (as needed) CLOSURE SIGNATURES: (as needed) ,CLSR DATE: `,t1(.- 7[i09, Viu. t" gA, (name) (date) (name) (date) REQUESTOR: Jerry Trac 7/2/2008 REQUESTOR: AUTHORIZOR: .{,S -7• 3.046 AUTHORIZOR: ! �""' 3-08 FIELD PROCESS FIELD PROCESS �. j`� �.�7 "*��>P�-A�/ MAINT PROCESS /`` $-^ s .. 1 '? a MAINT PROCESS FINANCE PROCESS FINANCE PROCESS [S Entered in database El Copies El Entered in database 0 Copies II es•xis 411 s CITY OF RENTON, WASHINGTON 1111 RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, UPDATING THE CITY'S SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM 2009-2014. WHEREAS, the City of Renton has heretofore adopted a "Six-Year Transportation Improvement Program" pursuant to RCW 35.77.010, and the plan and program having been amended and modified from time to time as authorized by law; and WHEREAS, the City Council, after recommendation of the Public Works Department, held a public hearing on July 14, 2008, after notice to the public as provided by law for the purpose of considering adoption, modification, and amendments of the plan and program; and WHEREAS, at the public hearing held on July 14, 2008, due consideration was given to the proposed changes and amendments for the purpose of updating the plan and program; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above findings are true and correct in all respects. SECTION II. The City's "Six-Year Transportation Improvement Program" and the City's "Arterial Street Plan" are hereby further amended and modified, all as more particularly shown on the attached Exhibits "A," "B" and "C" incorporated herein as if fully set forth. SECTION III. The plan and program, as evidenced by said Exhibits, shall be and constitute the City's "Six-Year Transportation Improvement Program" and the City's "Arterial Street Plan," and shall remain in full force and effect until further revised, amended, and modified as provided by law. I . 1 RESOLUTION NO. SECTION IV. The Administrator of the Public Works Department and the City • Clerk are hereby authorized and directed to file this Resolution, together with the Exhibits, with the Director of Highways for the State of Washington and as otherwise provided by law. PASSED BY THE CITY COUNCIL this day of , 2008. Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2008. Denis Law, Mayor Approved as to form: 411 Lawrence J. Warren, City Attorney RES.1344:6/2/08:scr • 2 • RESOLUTION NO. • A RESOLUTION OF THE RENTON CITY COUNCIL APPROVING THE ACTION OF THE STATE OF WASHINGTON ECONOMIC DEVELOPMENT FINANCE AUTHORITY AND THE ISSUANCE OF NON-RECOURSE REVENUE BONDS TO FINANCE AN ECONOMIC DEVELOMENT FACILITY FOR PUGET SOUND BLOOD CENTER("the COMPANY"), AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. WHEREAS, on April 18, 2008, the Washington Economic Development Finance Authority("WEDFA")had presented to it Resolution No. W-2008-05 (the "Resolution"), a copy of which is attached hereto as Exhibit A, relating to the issuance of non-recourse revenue bonds wherein the proceeds of which would be loaned to the Company for the purchase of an existing warehouse located at 701 SW 39th St., Renton, WA, 98055, make site improvements, purchase equipment, and refinance the remaining portion of tax exempt bonds issued in 1998 (the • "Project"), all as authorized by the Economic Development Finance Authority Act of 1989, R.C.W. Title 43, Chapter 163, as amended (the "Act"); and WHEREAS, on April 18, 2008, WEDFA unanimously approved the Resolution; and WHEREAS, it is the policy of the Washington Economic Development Finance Authority not to issue revenue bonds except upon the approval of the county, city or town within whose planning jurisdiction the proposed industrial development facility lies; and • WHEREAS, the Project lies within the boundaries of the City of Renton, King County, Washington; NOW, THEREFORE, IT IS HEREBY FOUND, DETERMINED AND ORDERED as follows: Section 1: The Renton City Council ("the Council"), pursuant to the request of the Washington Economic Development Finance Authority, does hereby approve the issuance of non-recourse revenue bonds (the "Bonds") by the Washington Economic Development Finance Authority, for the purposes provided in the Act. Section 2: The Bonds shall be issued in the aggregate principal sum of not to exceed $28,860,000 pursuant to a Resolution of WEDFA. The proceeds of the Bonds are to be lent to the Company, pursuant to a loan agreement or other appropriate financing agreement, and used for the purpose of acquiring, rehabilitating and equipping the Project, including the necessary appurtenances, located within the boundaries of the City of Renton and to pay certain costs of issuance of the Bonds. Section 3: The Bonds shall not constitute an obligation of the State of Washington or of the City of Renton, and no tax funds or revenues of the State of Washington or of the City of Renton shall be used to pay the principal or interest on the Bonds. Neither the faith and credit nor any taxing power of the State of Washington or the City of Renton shall be pledged to pay the principal or interest of the Bonds. L Section 4: The City of Renton hereby approves the issuance of Bonds by WEDFA for the purpose of financing the Project as described herein, a qualified project under the Act. However, such approval shall not waive any of the permitting requirements applicable to this • project. Section 5: This Resolution is intended to constitute approval of the issuance of revenue bonds within the meaning of the policy of the Washington Economic Development Finance Authority. Section 6: Upon passage and approval of this Resolution, it shall take effect immediately. DATED this day of , 2008. AYES: NOES: ABSENT: ABSTAINING: RENTON CITY COUNCIL By: President • ATTEST: Title: • , . • EXHIBIT A RESOLUTION NO.W-2008-05 A RESOLUTION OF THE WASHINGTON ECONOMIC DEVELOPMENT FINANCE AUTHORITY TAKING OFFICIAL ACTION TOWARD THE ISSUANCE OF NONRECOURSE ECONOMIC DEVELOPMENT REVENUE BONDS IN ONE OR MORE SERIES IN A MAXIMUM AMOUNT NOT TO EXCEED $28,800,000 AND AUTHORIZING THE EXECUTION OF AN INDEMNIFICATION AND COMPENSATION AGREEMENT BY AND BETWEEN THE WASHINGTON ECONOMIC DEVELOPMENT FINANCE AUTHORITY AND PUGET SOUND BLOOD CENTER OR ITS AFFILIATES, SUCCESSOR OR ASSIGNS(the "Company"). WHEREAS, the Washington Economic Development Finance Authority (the "Issuer") is a duly organized and existing instrumentality of the State of Washington • authorized and empowered by the provisions of RCW Chapter 43.163 (collectively, the "Act") to issue nonrecourse economic development revenue bonds for the purpose of carrying into effect the construction of improvements and the acquisition of personal • properties and provide working capital suitable for use by any industry, and to loan its moneys when necessary or convenient to carry out its powers under the Act;and • WHEREAS, the Company has informed the Issuer that it desires to finance the acquisition of an existing warehouse and conversion of the warehouse to a blood testing and processing facility, which facility and expansion are located in the City of Renton, Washington, as more fully described in Exhibit A attached hereto and incorporated herein (the "Site"), alI of which are located within the territorial limits of the State of Washington; and WHEREAS,the Company has requested the Issuer to issue nonrecourse economic development revenue bonds (the "Bonds") in a maximum amount not to exceed TWENTY EIGHT MILLION EIGHT HUNDRED THOUSAND dollars ($28,800,000) pursuant to the Act to (a) carry into effect the acquisition, construction, equipping, and improving of real and personal property and provision of working capital at the Site to be used in the research and processing activities of the Company, as more fully described in Exhibit A hereto (the "Project"), (b) to provide funds to refund all or a portion of the Company's current loan obligations with respect to the King County Economic Enterprise Corporation Variable Rate Demand 501(c)(3)Revenue Bonds, 1998 (Puget Sound Blood Center Project), currently outstanding in the principal amount of $6,120,000 of which $5,880,000 are expected to be refunded with a portion of the proceeds of the Bonds (the "Refunded Obligations") and to thereby refinance the project financed with the Refunded • Obligations(the"Prior Project");and Re.cnlntinn Nn. W_700R-fK Paoe 1 nfh Anril I R ')11(152 • WHEREAS, a form of agreement designated as an "Indemnification and Compensation Agreement"has been prepared setting forth the respective agreements and undertaking of the Issuer and the Company with respect to the Bonds, the Project, the Refunded Obligations and the Prior Project;and WHEREAS, it is considered necessary and desirable for the best interest of the Issuer that the Indemnification and Compensation Agreement be executed for and on the behalf of the Issuer, and WHEREAS, the Indemnification and Compensation Agreement requires the Company to pay all reasonable and necessary costs incurred by the Issuer in connection with the Bonds,the Project,the Refunded Obligations or the Prior Project;and WHEREAS, the Issuer finds that the Project constitutes the development and improvement of economic development facilities under the Act; and WHEREAS, it is intended that this resolution shall constitute a declaration of official intent to reimburse Project expenditures from proceeds of an obligations within the meaning of the Internal Revenue Code of 1986 and the related Federal Income Tax Regulations. NOW THEREFORE, be it resolved by the Washington Economic Development • Finance Authority as follows: Section 1. It is hereby determined that (a) the acquisition, construction and installation of the Project and its operation as an economic development facility; (b) the issuance of the bonds of the Issuer in one or more series and in a maximum amount not to exceed $28,800,000, to finance costs of the Project and the refunding of the Refunded Obligations, such total costs to be financed by the Bonds presently estimated to be approximately $28,800,000; and (c) the execution and delivery of such contracts and agreements with the Issuer as are necessary to provide for the payment by the Issuer of amounts sufficient to pay the principal of, premium, if any, and interest on the Bonds, together with certain costs of the Issuer,will all be in furtherance of the Act. Section 2. Subject to the conditions listed in Section 3 below, including such other conditions as in the judgment of the Issuer and bond counsel are necessary to insure the validity of the Bonds and the tax-exempt status of the Bonds intended to be tax- exempt,it is the intent of the Issuer to proceed toward the issuance and sale of the Bonds pursuant to the provisions of the Act. Nothing in this resolution shall be construed as legally binding the Issuer to authorize,issue,or sell the Bonds. Section 3. The authorization, issuance,and sale of the Bonds by the Issuer are subject to the following conditions: • Resolution No.W-2008-05 Page 2 of 6 April 18,2008 • • (a) the Company shall have caused to be issued an irrevocable letter of credit(the "Letter of Credit") by an investment-grade rated commercial bank, acceptable to the Issuer(the "Letter of Credit Bank"), which shall be used to pay and secure the Bonds or shall have secured a bond purchase agreement(the"Bond Purchase Agreement")from an Accredited Investor, as such term is defined in 17 CFR 230.501(a), or qualified institutional buyers,in each case acceptable to the Issuer,for the purchase of the Bonds; (b) the Company shall enter into such contracts and loan agreements with the Issuer as shall be necessary to secure payment of the principal of, premium, if any, and interest on the Bonds as when the same shall come due and payable; (c) on or before two (2)years from the date hereof(or such later date as shall be • mutually satisfactory to the Issuer and the Company) the Issuer and the Company shall have agreed to mutually acceptable terms and conditions of the contracts and agreements referred to in paragraph(b)of this Section 3; (d) the Issuer shall have received an opinion of bond counsel that, with certain customary exceptions, such of the Bonds which it is intended shall be issued as tax- exempt obligations may be so issued pursuant to the provisions of the Internal Revenue Code of 1986; • (e) the Issuer shall have received evidence that the county, city, or town within whose planning jurisdiction the Project lies has approved the Project and the Bonds or such other evidence satisfactory to the Issuer that the Project will be welcomed by the community in which the Project will be located; and (f) such other conditions as in the judgment of the Issuer and bond counsel are necessary to insure the validity of the Bonds and the tax-exempt status of such of the Bonds as shall be issued as tax-exempt obligations. • Section 4. The proper officials of the Issuer are hereby authorized to take such further action as is necessary to carry out the intent and purposes hereof under the terms and conditions stated herein and in compliance with the applicable provisions of law. Section 5. That it is deemed necessary and advisable that the Indemnification and Compensation Agreement be approved and executed for and on behalf of the Issuer. Section 6. That an Indemnification and Compensation Agreement by and between the Issuer and the Company be, and the same is hereby,approved and authorized and the Chair of the Issuer is hereby authorized to execute the Indemnification and Compensation Agreement on behalf of the Issuer. Section 7. Each Bond, when and if issued, shall substantially state the • following language on the face thereof: Resolution No.W-2008-05 Page 3 of 6 April 18,2008 • THE OBLIGATIONS OF THE ISSUER HEREUNDER SHALL NOT BE DEEMED TO BE A DEBT,LIABILITY,OBLIGATION,OR PLEDGE OF THE FAITH AND CREDIT OF THE STATE OF WASHINGTON, OF ANY MUNICIPALITY, OR OF ANY MUNICIPAL CORPORATION, QUASI MUNICIPAL CORPORATION, SUBDIVISION, OR AGENCY OF THE STATE OF WASHINGTON, OR TO PLEDGE ANY OR ALL OF THE FAITH AND CREDIT OF ANY OF THESE ENTITIES. NEITHER THE STATE OF WASHINGTON, THE ISSUER, ANY MUNICIPALITY, OR ANY OTHER MUNICIPAL CORPORATION, QUASI MUNICIPAL CORPORATION, SUBDIVISION,OR AGENCY OF THE STATE OF WASHINGTON IS OBLIGATED TO PAY THE PRINCIPAL OR THE INTEREST THEREON. NO TAX FUNDS OR GOVERNMENTAL REVENUE MAY BE USED TO PAY THE PRINCIPAL OR INTEREST THEREON. NEITHER ANY OR ALL OF THE FAITH AND CREDIT NOR THE TAXING POWER OF THE STATE OF WASHINGTON, THE ISSUER, IF ANY, OR ANY MUNICIPAL CORPORATION, QUASI MUNICIPAL CORPORATION, SUBDIVISION, OR AGENCY THEREOF IS PLEDGED TO THE PAYMENT OF THE PRINCIPAL OR OF THE INTEREST ON THE BONDS. Section 8. This Resolution shall be effective after its adoption_ • ADOPTED by the Washington Economic Development Finance Authority this 18th day of April,2008. WASHINGTON ECONOMIC DEVELOPMENT FINANCE AUTHORITY By: • .. L Chair • • Resolution No.W-2008-05 Page 4 of 6 April 18,2008 f • EXHIBIT A DESCRIPTION OF PROJECT AND SITE The Project will consist of: The acquisition,construction,improving and equipping of a facility for blood testing and processing,warehousing and purchasing,to be located at the Site referenced below, including(without limitation) acquisition of an existing approximately 65,000 square foot warehouse at the Site,acquisition and installation of equipment,construction of parking facilities,and providing working capital. The Site is located at the parcel,parcels or portions thereof located at: 701 SW 39t Street Renton,Washington 98055 • Resolution No. W-2008-05 Page 5 of 6 April 18,2008 4 • CERTIFICATE • I, the undersigned, Secretary of the Washington Economic Development Finance Authority(herein called the "Issuer"),DO HEREBY CERTIFY: 1. That the attached Resolution No. W-2008-05 (herein called the"Resolution")is a true and correct copy of a resolution of the Issuer as finally adopted at a special meeting of the Board of Directors of the Issuer held on the 18th day of April,2008, and duly recorded in my office. 2. That said meeting was duly convened and held in all aspects in accordance with law, and, to the extent required by law and the by-laws of the Issuer, due and proper notice of • such meeting was given; that a legal quorum was present throughout the meeting and a legally sufficient number of members of the Washington Economic Development Finance Authority voted in the proper manner for the adoption of the Resolution; that all other requirements and proceedings incident to the proper adoption of the Resolution have been duly fulfilled, carried out, and otherwise observed; and that I am authorized to execute this certificate. IN WITNESS THEREOF,I have hereunto set my hand this 18th day of April,2008. 4z/5:lip Secretary • • • Resolution No.W-2008-05 Page 6 of 6 April 18,2008 e CITY OF RENTON, WASHINGTON • RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN AGREEMENT WITH THE STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION REGARDING CONSTRUCTION MANAGEMENT SERVICES FOR THE LOGAN AVENUE NORTH BIKE LANE AND CHANNELIZATION PROJECT. WHEREAS, the Logan Avenue North Bike Lane and Channelization Project consists of constructing a nine feet wide asphalt shoulder, approximately 3,000 feet long, to provide a southbound bike lane on Logan Avenue North from North 6th Street to Garden Avenue North; and WHEREAS, the State of Washington Department of Transportation will provide construction management services, including project management, inspection, materials testing, • on-call surveying, and contract administration during the construction of the project; and WHEREAS, the City of Renton and State of Washington Department of Transportation desire to enter into an agreement memorializing their respective roles; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE AS FOLLOWS: SECTION I. The above recitals are found to be true and correct in all respects. SECTION II. The Mayor and City Clerk are hereby authorized to enter into an agreement with the State of Washington Department of Transportation entitled Agreement GCA 5287 Logan Avenue North Bike Lane and Channelization Project for construction management services provided to the City of Renton from the State of Washington Department of Transportation. 111 1 RESOLUTION NO. PASSED BY THE CITY COUNCIL this day of , 2008. • Bonnie I. Walton, City Clerk APPROVED BY THE MAYOR this day of , 2008. Denis Law, Mayor Approved as to form: Lawrence J. Warren, City Attorney RES.1355:6/30/08:scr • • 2 / 7/VaM CITY OF RENTON, WASHINGTON • ORDINANCE NO. AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING CHAPTER 2, ZONING DISTRICTS — USES AND STANDARDS, OF TITLE IV (DEVELOPMENT REGULATIONS) OF ORDINANCE NO. 4260 ENTITLED "CODE OF GENERAL ORDINANCES OF THE CITY OF RENTON, WASHINGTON," TO AMEND USE REGULATIONS IN THE RESIDENTIAL-8 (R-8) ZONE TO ALLOW HELIPADS AS ACCESSORY TO A PRIMARY USE ALONG LAKE WASHINGTON WITH SPECIFIC CONDITIONS. WHEREAS, the City recognizes that the operation of aircraft on, over, and abutting Lake Washington has played a key role in the history and development of Renton; and WHEREAS, the City recognizes that the enjoyment of aviation uses, whether for personal transport, recreational use, or just to watch, has been an important lifestyle choice for • residents living on Lake Washington; and WHEREAS, the one sea plane per lake front residence is already allowed by right in the Renton Municipal Code; and WHEREAS, this matter was duly referred to the Planning Commission for investigation, study, and the matter having been duly considered by the Planning Commission, and the zoning text amendment request being in conformity with the City's Comprehensive Plan, as amended; and WHEREAS, the City Council held a public hearing on March 24, 2008 having duly considered all matters relevant thereto, and all parties having been heard appearing in support thereof or in opposition thereto; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS: • 1 ORDINANCE NO. SECTION I. Subsection 4-2-060L, Vehicle Related Activities, of Chapter 2 • Zoning Districts—Uses and Standards, of Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington," is hereby amended to add the annotation "P111" in the R-8 column of the row that reads "Helipads, accessory to primary use," as shown in Attachment A. SECTION II. Subsection 4-2-080A, Conditions Associated with Zoning Use Tables, of Chapter 2, Zoning Districts — Uses and Standards, Title IV (Development Regulations) of Ordinance No. 4260 entitled "Code of General Ordinances of the City of Renton, Washington," is hereby amended to add a new note, to read as follows: 111. Only permitted if the use and operation of the helipad is accessory to the primary residential use and it must comply with all of the following conditions: 11111 a. There shall be only one aircraft use per single family residence. b. The use shall be limited to properties abutting Lake Washington with a minimum lake frontage of 75 ft. as measured at the ordinary high • water mark. c. The weight of the aircraft in use on the site shall not exceed 6,000 pounds. d. The helipad shall be approved by the Federal Aviation Administration (FAA), documented with a letter stating "no objection" or "no objection if certain conditions are met" for the establishment of the helipad site as the result of an FAA Aeronautical Study. If the FAA approval states "no objection if certain conditions are met," the • 2 ORDINANCE NO. property owner shall maintain documentation that the conditions have • been met and shall obtain the ro er permits orapprovals to meet P p those conditions, if required by federal, state, or local regulation. Under no circumstances shall a helipad be permitted if the result of the FAA Aeronautical Study is "objectionable." e. The helipad shall be approved by the FAA for arrivals and departures from the water side only. f. Arrival or departure of the aircraft shall occur between the hours of 7:00 a.m. and 10 p.m. except in case of emergency. A flight log shall be kept to document the time of all flights arriving or departing from the helipad. g. Documentation of compliance with the above conditions shall be • provided to the City by the property owner, at the property owner's expense, at the City's request. SECTION III. This ordinance shall be effective upon its passage, approval, and five (5) days after publication. PASSED BY THE CITY COUNCIL this day of , 2008. Bonnie Walton, City Clerk APPROVED BY THE MAYOR this day of , 2008. Denis Law, Mayor • 3 4 ORDINANCE NO. Approved as to form: • Lawrence J. Warren, City Attorney Date of Publication: ORD.1490:7/9/08:scr • 4 ATTAENT A • • 4-2-060 (L) ZONING USE TABLE—USES ALLOWED IN ZONING DESIGNATIONS (Vehicle Related Activities): ZONING USE TABLE RESIDENTIAL ZONING INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS DESIGNATIONS USES: RC R-1 R-4 R-8 RM R- R- RM IL IM IH CN CV CA CD CO CO UC- UC-N2 H 10 14 R N1 L. VEHICLE RELATED ACTIVITIES Body shops P31 P31 P31 H31 Car washes P P P AD2 P22 Express transportation AD2 AD P services 0 Fuel dealers H59 P Industrial engine or transmission rebuild P31 P31 P31 Parking garage, structured, commercial P P P P P20 P3 P P P P102 or public Parking, surface, commercial or public P38 P38 P38 P20 P3 AD Park and ride, dedicated P105 P105 P105 P106 P105 P107 P105 P107 Park and ride,shared- P108 P108 P108 P108 P10 P108 P P P P106 P109 P107 P P107 use Railroad yards P Taxi stand P AD AD Tow truck operation/auto impoundment yard H59 P Transit centers H38 H38 H38 P H2O P H38 P P103 Truck terminals P Vehicle fueling stations P P P P P P38 Vehicle fueling stations, P P P AD11 P P P38 existing legal Vehicle service and repair, large AD P P Vehicle service and P P P AD2 AD2 P 1 ATTACHMENT A ZONING USE TABLE RESIDENTIAL ZONING INDUSTRIAL COMMERCIAL ZONING DESIGNATIONS DESIGNATIONS USES: RC R-1 R-4 R-8 RM R- R- RM IL IM IH CN CV CA CD CO CO UC- UC-N2 H 10 14 R N1 repair, small Wrecking yard, auto H59 H Air Transportation Uses Airplane manufacturing H59 P Airplane manufacturing, accessory functions AC AC Airplane sales and repair P Airport, municipal P Airport-related uses AC Aviation-related uses AC Helipads, accessory to P111 H H38 H38 H2O H H H97 primary use Helipads, commercial 1 H H97 • 0 • , APPROVED BY CITY COUNCIL Date 7-a/•ab0 g` TRANSPORTATION/AVIATION COMMITTEE COMMITTEE REPORT July 21,2008, 2009-2014 Six-Year Transportation Improvement Program(TIP) and Arterial Street Plan Update. (Referred June 23, 2008) The Transportation Committee reviewed the 2009-2014 Six-Year:TIP and requested$50,000„ of the funds''in 2009 to:be allocated specifically for the maintenance of existing.alleyways. Thesource for this would be $25,000 from:the=.Overlay-Program and$25,000 from the.. .• Arterial Rehabilitation Program. With this change completed,the Transportation Committee , recommends concurrence:in the staff recommendation tolapprove the annual updates to`the Six-Year Transportation Improve trent=Program(TIP;2009-2014).and approve the 2008 Arterial:Street Plan. The.Committee further recommends that the resolution regarding,this matter be presented for ' adoption: Randy Colman, Chair Don Persson, Vice-Chair -MO Rich Zwicker, 's ber cc: Juliana Fries;Transportation Program_Development Coordinator Connie Brundage,Transportation Secretary • H:Dvision/Transportation/Admin/Committee Reports/2008/Six-Year TIP APPROVED BY _ CITY COUNCIL Date 7- /*- „ - PLANNING AND:DEVELOPMENT,COMMITTEE - COMMITTEE REPORT = July 21;2008. Earlington Annexation_Fee Reduction Request (July 14, 2008) The Planning and Development Committee recommends concurret ce'in the staff recommendation to approve therequest that the$2,500 fee collected for the Earlington '. • . 'on be reduced by fifty percenVand"that$1,250 be refunded to Mr..Roh Minter. King ker,-Chair ileMiliallivwtap - Rich Zwicker, Vi Chair ' Greg TayloAr, Member c . Alex Pietsch Gregg Zimmerman /1/ vvfo Revetow ef±U aovIA,c L j t,cLu. 21, 2008 Co 4,u 'attee Meethwgs Trapfportation Committee -Thtfrs.,7/2418 -(Corman) ncelled Counsil Meetings - MZ7/2‘--(Patfiier) Ng,ffeetings - Council Holiday Publy'e'Safety Committee -1‘., 8/04108 -(Taylor) Cancelled Co unity Services Committee - Mown., 13/01‘3 -(Briere) C celled Fina Committee - Morf, 8/04/0'8, 5:30 m, Council Conferer1 Room -(Persson) ouachers Committee of the Whole --Mbn., 8104/08, 6:013m, 7th Floorfx erencing Center-(Palmer) 1) Emerging Issues in Community and Economic Development